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HomeMy WebLinkAbout1998-07-05 Packet~S OF Tm~ UK/AH CTrY COUNCIL Special Meeting - Budget Session Tuesday, June 23, 1998 4a The Uldah City Council met at a Special Meeting on June 23, 1998, the notice for which had been legally noticed and posted, at 10:02 a.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The purpose of the meeting was to review and discuss the proposed Fiscal Year 1998-99 Budget. Roll was taken and the following Councilmembers were present: Chavez, Ashilcu, Kelly, Mastin, and Mayor Malone. Staff present: Director of Finance Elton, Risk lVlanager/Budget Officer Harris, City lVlar~er Horsley, Director of Public Works Kennedy, Director of Community Services DeKnoblou~k, Community Services Supervisor Weselsky, Ukiah Valley Conference Center Manager Jenny, Acting Museum Director Smith-Fen-i, Director of Public Utilities Barnes, Water/Sewer Operations Superintendent Borecky, Police Chiei'Williams, Fire Chief Sandelin, sto_.me, r .Sem.'ce Supervisor Archibald, Director of Planning Sawyer, Airport ~er Bua, and Ma.age, Uo,,,.y vided th. w .en noted that every C, tty .Dep~ was exceedinsly conservative. This year,~'et to ~ai?~ual long-range .pi .,a~g an~_ .stra~. ~egy program to prepare for the needs an!i:~i!luiremen~i;~f'~;C~}~' comm~ Finance Din~or Eiton provided an overview of the fun es, transfers, C°uncilmember Kelly ri°ted an err°r f°r the total empl,~i!:i:~i~i!~i!~thorized Personnel section, which should be 153 ½, not 151½. "~: Fnnance D,rector Eiton apologized for the e~;i}i~g:i!ii~ll be co~:ed. He advised that the pages were manually totaled, where the.¢:~h~r sp~~iiiihad.::ta~rmulas built in to do the .,l~layor Malone.r~err~ to the 0b~!~ ho~i~tal and.~,gested credit be given for caretaking me property ana that me r~ntal ~fit reflea~'-lieu C,t~ Mana~:Horsley re~~ed it be ~~!:a the Parks budget. She discussed possible impacts ..o£~ p~roposed 'V~cl~'~cense F~'ig~:d possibly going into effect this next year. The CC~ of~.~ ~ued:'l~!~i;S!!.e agencies and has been informed the League of California roes wm aa~!yi~.rsue ~i;i~!~:?eH. This potential refund can mean a loss of up to $ 00,0.oo to al .dy non-essenti., progr. and reducexl stafflb~/:imi~s,~and d~erred equipment replacement and this cut would hit us in an already ~ened condi~'!ilS~;;~ve recognition to Gordon Elton and ]VEke Harris for all their hard work..~reparing the b~ii=.iiii? PUBLIC WORKS ~b!~ Works Direct~ennedy provided an overview of the Divisions within his Department. He ~ed~ere would be!~:: changes in personnel, and various allowances for expenditure accounts are ~!~:!nSi!~~ years with the exception of machinery and equipment. The Engineering ~'~!~P°sing to replace an old ammonia blueprint machine with a larger copier that will be al~le:~tomake larger copies of prints without emitting toxic fumes as in the case with the ct~rrent ammonia blueprint machine. The used machinery would go through the City's Surplus Program. Other City Departments, such as Planning could also utilize the new copier. There was discu~on concerning the reconstruction project on Orchard Avenue, rehabilitating Perkins Street, construction of the Orchid Avenue Bridge at Orr Creek, and improvements to Waugh Lane and collector streets. Director Kennedy advised that a survey was conducted among residents of the Martene Street neighborhood and staffwill be evalusting their responses regarding the speed humps and the effectiveness of the partial closure of Mariene Street. Councilmember Mastin made reference to Page ES-4 of the Cit~ Manager's Budget Message under Bud~ Sessien - June 23-24, 1998 page 1 Street Maintenance, "...correcting traffic signal loops at State and Wabash...", correcting the statement to read "...State and Washington..." Public Works Director Kennedy discussed the Landfill's proposed budget; noting contractual services may be lower this year. He proposed changes to the Shop Attendant position, maintenance of vehicles and equipment, with a large portion ofthe CArage Mechanic's duties centering on Landfill equipment. Pre-closure cost for the Landfill is estimated at $1.1 million. He summarized benzene monitoring in the Landfill and its impact to groundwater at the east side of the site. He urged the need to prepare for Lanctfill closure costs. The Ci~ will continue with the upkeep and litter abatement of Vichy Springs Road. There was some discussion concerning street sweepin~g weed abatement, and leaf removal, and their impact on the landfill. Mr. Kennedy discussed the proposed purchase ora 4-wheel drive pickup while noti.ng the current vehicle would be used in the vehicle pool for employee's ~portation to RECESSED: 11:25 a.m. ~C.o .mm~um.ty Serv~es,D.,,re~t. o.r DeKno. biough d, scussed.,i::~ propq~'phasec[:~j~ifO.ir~::the ,wi,c ceme..r r. oox, ,win. ch ,s. included m F.und 800. He:~i~':::ihe proposal ~,mpioye.e, ~.,o.w~ar~ .~upenntendent. ProJects for the fi~~;year include the"~Pletion of ~oservawry rar~ and improvements to playground equi~;ii~i~i!a!! parks. He noted the main expense with Observatory Park is irrigating the T?[.e was discus..sio.n co_n. ce_n~_' g recreational acti~;!~r, ii~youth at ;~!~:'~:and the development ox ~ooservatory ratio city Manager Horsley a~ ~ide.Park de~Pment would be a cross ? th: g c , nment and th! a er be reviewed once me ouoget ,s final=ed. There was also d~]~ssion There was discussion concemin t~??!!:; of th ~'?: .~i!.." .... g ...... i~ .[e::.i~ontgon!,~ Wards braiding site for recreauonal purposes and the long-range pl~nl[for a ~i~it use ~ement with the Ukiah, Unifind School Di ..s~.'?t if they. choose the sitlfocli!~ew sch. ai !:i ....p oblough noted the City s need for e tra f~.'t,es fo_r~:!~ things as.~.:~d a recr~ti~;~;' with the obstacle being money to fund the project. ::::Di~n pur~ i~ming sh~gir~sources and facilities with the School District, developmglaj°~'~e agr~ii!~d, the possible use of Redevelopment Funds to assist in this endeavor, lVlr~iii~~!:0ugh'~filt,~O ;~elopment Funds could be used to eliminate blight. Community:~:S~ff~or ~ky noted the City is limited in space and there is a need to ,w. ork w~.....t.~ie' .School ~a ~i~..programs. The Community Services Department is involved in mscu~n w~th the Sch~[;~ at this time. RECONVEI~D: 1237 p.m. ~i~~ ~es Supervisor Weselsky advised there is no increase to the budget. Community Services Director DeKnoblough advised they are conducting a survey of other communities' aquatic programs and are looldng at ways to best utilize the pool facility for all a~e groups in the community. Community ,Services Supervisor Weselsky discussed the use of the pool by the Ukiab Unified School District. Maintenance of the pool is an important cost factor, noting their survey should be ' of assistance in finding alternative solutions for both maintenance and use of the facility. Grace Hudson/Sun House Museum/Museum Grant Fundi Acting Director Sherri Smith-Ferri presented an overview of the Museum funding and the high Budget Session - June 23-24, 1998 Page 2 level ofattendance. Formation ora committee is currently underway to assist in the five-year plan, with emphasis on funding sources. She noted the Cmild is having a fundrnlser in commemoration of Pat Denny. The endowment will need to take over the expenses in the future, which is pan ofthe five-year plan. She discussed their proposal to purchase an oversized color monitor, which will assist the current Director in utilizing their graphic design techniques for publications, thereby reducing costs. She discussed budget cuts in her salary and explained that pan of her time will be funded by a grant fi.om the National Science Foundation. Municipal Golf Course Community Services Director DeKnoblough advised there will be no fee increase, however, they are looking at how the fees are structured. He discussed the possible impacts it'the County builds a golf course on the coast. He advised the use ofherbicides at the Golf Course is limited and he is working with the Public Utilities and Engineering Departments regarding the herbicide program. Confe. rence Center Manager Jenny discussed the revenues of the ~r~~nter, noting growth potential for wedding recenfions and other event-~ ~- begin towards payment of its debts, noting that originall~ii~ey thou~ii{~ y ~-sOv,oo.o... 'l'l~es.e ,increases are reflected m,,:.,:~i!~ benefit~!ii~ii!t~g' replacement generator, m~.rter ann ptotter, and repair old.ed ~ii~gnals. H~!~i~ussed major allocations City Manager tlorsley noted the ~i~.hould,~i~ble to p~?'offthe bonds earlier than anticipated. Public Utilities Director Ba~es $i~ssed ~':~ease~:!i6apital expenditures at the water plant for proposed mU~res *dditi~iS% incr~'~;~ for the War .::-i:i! i~!~ ' . :.y.: ....... .: :i ........... i. :::::: ..... ~J' ~:I lleatment rlant bupervisor and oth~;:~~! ~s r~~ as the'~li::6:~ a study of similar positions in other cities ======================= ......... e. .~:~:~,::~:::~:~:::~:::~:~:~:~:~,~.~,. CONVENED: 1:33 p.m I'o!.~ Chef Wilhams ~ed the objectives of the Police Department, noting a reorganization o£i?~ Department. ~:'Panictdar importance is to evaluate and prioritize current areas of r~P0nsibilities of p.a...~i" supervisors to allow supervisors a majority of their time in the field ~ing pau'ol..,~. He diso_~s__~ect_ completing the implementation of a P.C. based network and ~rcts'~ program. Additional objectives discussed were the expansion of the Citizens ~i~. Y.'i~d explo~g the. opportunities for _new computer programs with crime analysis and mapping capaomues as weu as e~ectronic storage for record management. Fire Fire Chief Sandelin outlined the significant differences during the past year and noted the Fire Department is operating efficiently. There was a brief discussion of the plans to complete the fire training tower. The Fire Department will continue to support fire prevention activities as well as the volunteer program already in place. He discussed initiating a West Hills Vegetation Management Plan and identified the western hills as a b*-*,'dous fire zone. Residents in this area have been very cooperative in curbing fire dangers. There was disau~on bet~v~ statfand the Council regarding future use of Station 652 (Noah Fire Budget Session. ~ 23-24, 1998 Page 3 Station) in addition to major maintenance projects on the structure. Staff noted that the City is in negotiations with another agency that will help maintain the building. Councilmember Mastin voiced his opposition to the location of the training tower, noting the Civic Center property site puts the City in a difficult position fi.om a planning standpoint. Parkinn District -- City Manager Ilorsley reported that the City would be conducting a survey of the Downtown Puking District. Customer Service Supervisor Archibald reported the City is still accepting parking permit applications fi.om County administration employees, with approximately 50% of them responding. The City will ex~end the response time one more month. There was d~scusslon concerning a parking area for persons serving on a~ury. T~i~ity continues to monitor the parking meter collections. It was noted the Post Office wo~id, be f~quishing up to 25 spaces fi.om Lot A due to the relocation of their distri~tion ~iliiii~'re was discussion r ' · · egardmg upgrading how Uckets are recorded and proces~ili? ...... Director. of Finance Eitong ave an overview of the F~:~:::::: :...:::. :.: :-:::D:,:~::::ep'""i~'~:~ ment' s budg~%~i?:!iiii:::?:i?iii?ii:!:i ?ii:!?::?..~: no:.:... ~ that .... it' includes the sof~ware to the year 2000. They are res~_~g!:~d asset software':~ell as the replacement of the AS400, xvhich will be assessed by the F~!D~ment. There was discussion between staff' and the Council regarding Business Licen~i:~ii~d!i~'?:~egular inventory of'assets He noted the auditors have not informed him o£a plan f0~:~omple~!!t~:i~¥entory, and at this time each Department is supposed to identify items that:~i~ ~en Director or Planning Sawyer ad~ilihey ~uesting.!~10,000 this year to hire an historical pr.ese.rvau.'on expert to assist in the ~Sment.~roperti~!i!~d staff will prepare an ordinance. An ex~stmg inventory was compl~t~:.jn the l~$0~.whic!~iihe consultant could use. The consultant would.prob.~be selected..::~: the RFPi~i!iiiiii":expects many debates fi.om the community once the~=:~tO~:..is co~!~i~:property'~"are notified. Cnty Manag~i~i.~o~ie~:~dvised::~iii~i:~evada is going through this type of situation with an old motel, weighing~.~ii~i~:.pre~i~,!~cture versus hs historical value. There ~':0i~ussion ~~::~and the Council regarding the Demolition Permit Committee and the pr.~'~ct of'the Pl~i~ssion being involved in the historical preservation process. The needli~ incorporate botlilSti~ and long range planning in the budget with regard to meeting the n~?°fthe General Pl~!~as discussed. It was noted that long-range planning sessions have been ~g and will be y~Seneficial in the coming year. ~ire~tO~!~f~ili~g Sawyer expressed the need to reserve money in the budget for a substitute B~l~ii~'0r to replace the current Building Inspector during vacation time. tie noted that comblrfingthe positions of Building Inspector with the Code Enforcement Officer has proven to be very helpful and the Department is running more efficiently, lie discussed building permit fees and the lack oflarge projects. He discussed his request for a computer for the Building Inspector, which will have CD ROM capability so they will be able to install all building codes on the computer. This will make plan checking more efficient and be more assessable to customers' needs. ELECTED AND APPOINTED OFFICIALS There was discussion between staffand the Council concerning the salaries of City Councilmembers, with City Manager Horsiey advising she will research the matter. A discussion of travel and Budget Session - June 23-24,1998 Page 4 conference expenses followed. Councilmember Mastin presented an idea of providing a fund for each Councilmember to use for such items as attending conferences which are not budgeted, or for supporting an individual group in the community, noting that the Mendocino County Board of Supervisors are allocated a fund for a variety of things. City Manager Horsley noted that the Board of Supervisors allocates funds for special projects in their Distria. Disa~on continued concerning the establishment ofan expense fund and how funds are currently allocated to non-profit agencies in the community. It was determined that policies and guidelines would need to be considered prior to establishing such a fund. Consensus ofthe Council was to establish a $2,000 fund for each Councilmember. The voice vote was 4 to 1, with Councilmember Ashilcu opposing the proposal. ~ .~ii~:~.,,' ~Counciimembers discussed the two offices at City Hall, which ar~i~bt ~very often by councilmembers and the Mayor. Consensus of the Council was to use the current offi~:i=:~ccu ied .... Councilmembers and..that ,t be furnished vath a couch ir~i~ loung~;~e _a table or d~k. for wp. ting needs. Staff' could better u~i~.!?!.~i:~d office spaC~:::~ ~iiiings. it was notect t~t other meeting rooms are available at Ci~:.i~;~...r.....larger meetings? C ty Manager Horsley discussed reorgamzmg the o~' ot'~ ~$er Harris and City Clerk UNila, as they are most affected by the noise of the gene~:~ publi¢?:i~ ~tI ~'esearch costs involved for the transition and report her findings to Council~':.i~!~er date ":~i~ i ii iii!iii? City Clerk/Elections ,~:~:~:~ ..... ~'~:~:~ .... ~"'::' ' City Manager Horsley requested, new ~ter fo.~;~;'~i~!;!:~;:ice since the one in use has been malfunctioning for some time. Sh~ ~ed that,:~:'objecti~i:i~ in the Budget were developed prior to City Clerk Ulvila's appoinm~: ,~!~!~>' ....................... ~' .g.-'..'..'~:~ii!:' C,ty Man~g~[Horsley a~:~e budget.'.'ii~i~ii~i'as last year. Airport.Manager....... Bfili}~:i:~¢ Airport anticip&tes an increase in r~¢nue, lie ~xplmed that CDF ~!~n.m'u~g ~ n~i~:~ th~ Airport. I.~ ~ purch~ing a fuel truck, whether new or ~, and how it wou~iie~ce the fuel capabilities ~t the Airport. I-Ie presented ~ update on th.~'~r°po~:! commuter.~ce i~ing est~lished at the Airport. They are mrrently in negotiations ~tl'/}~he Federal Avial~$n Admini~wation for a ~blea.~ with the City to establish their business. ~on follow~l.~c~rning the ben¢fi~ ora commute' s~'vice to the Uki~ area. lie noted the ¢~~:!~:?ifi~r re~'"ycling cont&iner$ would I~ included this year. Thee w~ di,~ssion co '~g:~ii~le ~ n~r tl~ Airport, ~ueh as north ofthe Fed~al Express buildin8 and a nm'ow ~rip along the ~ ~ide of the Airport. OTHER FUNDS Civic Center Bond Interest and Redemption Risk Manager/Budget Officer Harris advised that the bond will maturing in the year 2005. Special Revenue Risk Manager/Budget Officer Harrb briefly discussed Special Revenues. Session. June 23-24, 1998 Page $ Federal £mergency Shelter Grant Risk Manager/Budget Officer Harris advised that the City would receive a small amount of the administration fee. The Wtal lp'ant over a two-year period will be approximately I;250,000. He noted the grant is specifically for the homeless. CommuniH Develonment Block Grant Staff'and Council made a brief review of the budget. CommuniH Develonment Commission Risk Manager/Budget Officer Harris advised that the funds would be generated bom the Community Development Block Grant. Equipment Replacement Risk Manager/Budget Officer Harris reviewed the fund balances per depanment..~a. City Manager norMey informed Council that she has requ~ a pa~!i~i:~elf this year. She an amenclment to the Assistant City Manager position. Personnel/Risk Manaaement There was discussion between staff and Council concemin~:i~i~!:.of recycling bins ~:'~,e multi- receptacles rather than a single unit. Councilmember Chavez. i~~izecycling programs be printed in Spanish u weU ,s ~nsUsh. City Manager norsley ~"~i~i~ ~ Task ~:orce also felt recycling information should be printed in Spanish as ~ell as E~:. iiii~he reported that Melody City Manager Horsley reported the budg~.!~quest ~':a ':~iii~::Would allow staff to develop bro~h~es in hour. Th~ w~ a b~,r~.~,~on o!~ purc~:~t'$~:,O00 ~opier and it was noted the copier is used considerably .~.'~i::?:i::~? .,.:a~?' Commum~ Outreach/Public litfOrmatioli::iiiii:iiiiiii~ .......... ~i~!::ii:::::~ .... City Man~g~:Horsley ~s~i::advertis~::~iiOn, and the development of a Web page for the Cny,.:~h:a~get r~ ~!!:000. $li:~i~ised an alternative City logo as well as possibly establis~.a~ty ~g She:~~::!he promotional uses for a City flag. The development of a Web page ~:i~i~!nt effO~:;~:.:.the City and the Chamber of Commerce. Considerable discussion follo~i~ag iii~.i~ge layout and the information it would contain. It was noted that l~;~:i~i~~ ri~ti~n the City/Chamber combined Web page. ~:a:::: :::::::::': ;::::.: There.::~was discussion ~~and the Council concerning providing assistance for maintenance worlCi:;it....... ...... the County Lib~i~i:::'a non-monetary exchange although it was uncertain the impact it w.~ have on City ~iii!ilt was noted that the City does not provide maintenance to the library at ii~sent time. h w~.ji~mmended thai staffcheck the status of the long-term lease ofthe library ~eH~eoas'~'eral Government ~i~na~r n°nle~ briefly discussed dues and subscriptions. Franchise Fee Cie7 Manager Horsley distributed information to the Council concerning the possibility of a Franchise Fee reduction. Discussion followed concerning the public's view on the matter, noting it is not a tax, but a fee. It was noted that City Attorney Rapport has indicated the City is within their rights. In comparison to P.G.&E., the City's electric rates are higher. City Manager Horsley reportedly discussed the matter with Director of Public Utilities Barnes and was advised that even if the Franchise Fee was reduced by 3%, we couldn't lower the utility rates. Mayor Malone noted that this is his ~xth City budget review and everything included in the budget this year is very beneficial. Budget Sessio~ - June 23-24, 1998 Page 6 At 5:28 p.m., Mayor Malone adjourned the meeting to the Joint Ukiah Valley Sanitation District meeting on June 24, 1998, at 3:00 p.m. Continuation - Budget Session Wednesday, June 24, 1998 M~yor Mslone convened the second day of the City Council Budget Session, the notice for which having was noticed and posted, at 5:15 p.m., in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The following Councilmembers were present: Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Director of Finance Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, and City Clerk Ulvila. City Manager lloraley distributed copies of changes made to the budget from yesterday's budget session, most notably depreciation values. ~. · . ,~:., There was discussion between staffand the Council concerning the Franc~iiF.ee...:~electri¢ tnilities and the UVSD's portion of the land rental fee. It was sugge~ by C~iM~r Horsley that the Consensus of the City Council was to keep the reven~i!~t the hill~'' t fer money to Fund 541. ference to tho ii Sa be made ~iiii:.ili~?:::::::ii:::-?:?:!iiiii:.ii '..u'~ct. or of Finance Eiton explained that the Airport b~w~i~i~0m the Electric Utility to build a hangar, at an interest rate of 10%. A lower ~rest rat~:'i~g!i::~ obtained from another sour.ce. He proposed chang the interest rate on ~?:~i~:6% and'~:~~t for the Airport will remain the same. Payments would remain th~:~~dli~i:.~ance wb~'be reduced faster. He reported that the Coastal Consefvancy.~t has ~'n~ii~:i~g a riverside park. When the funds are received by the City, they ~i~en be ~ed int~i~!ib~dget. M/S Mastin/Kelly to Mopt R~:tion 9~, Adop~ the 1998-99 Fiscal Year Budget, as amended, ca.rried by the fou ,¥oll . t ,A 8?Coun¢ilmembers Chavez, Ashiku, Kelly, .~i Session. June 23-24,1998 Page 7 4b MINUTES OF TI~ UKIAB CITY COUNCH., Special Joint Meeting of City of Ukiah City Council and Ukiah Valley Sanitation District. Wednesday, June 24, 1998 The Ukiah City Council met in a Special Joint Meeting with the Ukiah Valley Sanitation District (UVSD) on Wednesday, July 24, 1998, the notice of which had been legally noticed and posted, at 3:00 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. The purpose ofthe meeting was to review and discuss the City of Ukiah Fiscal Year 1998.99 Budget. Roll was taken and the following Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff present: Director of Public Utility Barnes, Water/Sewer Operations Superintendent Borecky, Director ofFinance Elton, Risk Manager/Budget Officer Harris, City Manager Horsley, City Attorney Rapport, and City Clerk Uivila. Ukiah Valley Sanitation District Board Members present: Shoemaker, Chavez, and Chairman Delbar. AUDIENCE COMMENTS ON NON-AGENDA ITEMg co sm -P. Ano AVO T O OF mSCAr A. Overview of Proposed Budget by City Manager~ector o~:~lic Chairman Deibar addressed account 612.3505.632.~i?:~gf-Way Rental ~:a~:~hestioned whether an alternative proposal had been developed. ..~::~:::" Finance Director EIton explained the proposal to establish a fund;~!~i!$~tation District Reserve, in which the Sanitation District revenue equating to..its'~'on of the ri~6f~ay rental costs would be placed. Expenditures of those funds would be:~.~i, later da~i?iiiithe same amount would be reduced from the District revenues in Fu~!i~i2 (bu!tg~iP~ge ~68),!~'th the total revenue to the District remaining the same as presented ~ihe ori~ d~b~ ..... " '::~:~i! ~: !:i i. i!!: ::::i:: ,.~iii'.:!::?:" .~::::lii:.~ ............... City Manager Horsley advised th~!~nue ~nt in Fu~8:'641 is equal to the District's share of the right-of-way rental expenses. ~iCity's reVUe will ~i!}etained in the current fund (612) along with the remaining UVSD reve~u~'"'.?ilghe not~:.:~ is ~.~enditure of'these funds proposed in the budget. Sh¢:~lained that ~'!~D met e~!]et!in ~:::day and voted to separate the Right-of-way Rental ~))i0 accurat~ ~. for the~!ii!i!~She:noted there is nothing in the current agreement outlining'h°W ~e- ~o~~~.~ to be shared. The separate fund was to insure the subject portion o£UV~! ~ue whs:.;~ht:identified from the City's. Considcrab!e!~~!;!~lowed ~ming the appropriate percentage of revenue distribution between ~' City and City~:~torney Rapport ~l~ed that under the current agreement, the UVSD and the City Council w~ ....meet once a year ~.COnsider the budget. The agreement also states each entity will share the ~ntenance cost of..,~ system. No specific procedures to assign costs are outlined in the a...gr~nt, nor d~ii~::state a procedure to resolve differences. RiChS~alSIt~aker. advised there was no discussion at the meeting earlier in the day regarding reV~hue~::~d he did not approve of the proposal to create a new revenue fund. In comparing the revenue and expense spreadsheets, he didn't think the City is reducing expenditures. He did not want the revenue separated. Finance Director Eiton advised it was his understanding UVSD had equated its portion of the funds be separated and he believed this was the direction they wished to pursue. Considerable discussion followed regarding bookkeeping procedures and the distn'bution of funds. He stated Fund 641 would be part ofthe Sewer Enterprise Fund. He noted that the S135,000 would not be included in funds 641, but it would remain in 612. Joint Meeting et City Council and Ukiah Valley Smitation District June 24, 1998 Page I Counciimember Chavez, who is also a member of the UVSD board, advised it was her understanding at the meeting earlier today that the UVSD wanted a separate reserve fund. The difference is that all revenue generated would remain the same, but the amount to be used for Right- of-way Rental would be set aside for furore consideration. City Manager Horsley reported that, until both parties can decide what to do with the money, it would be held in the reserve fund. Chairman Delbar noted the City's legal ability to impose a right-of-way fee, but believed it should not be charged to the UVSD. It was his opinion that a &facto charge to the UVSD has been created. Because of the ambiguity last year, U~SD approved the fee for 1997-98 on the condition that the LTv'SD portion be removed from the 195)8-99 budget. City AUorney Rapport advised that the total revenue generated by the customers wo~. not change. The UVSD will need to decide how to use the money in the fund. He exp..:!ained ~having a new operations agreement could provide more flexibility and clarity than is cu~::~::'CaSe. He noted issues may ar/se in the future, such as future expansion of,~.:.,~-wer..~~iiiii~hich may require additional funding, thus the proposed revenue should be r~:i ~iiiiiiiii!!ilili!iiiiiii?i!~ii~i.,. considerable discussion as to how the fight-of-way fees ~'be reflected in the b~?ii:?:? lVlr. Shoemaker ~ of the opinion that the expense would..~':i~ti~:~: not reflected on the revenue ' side. He believed it was determined at their meeting ~[ilr'~iii~ei~::there would be a credit to ";~:i:::' "<::: .¥ :::.: ::. -: :: ::::: - UVSD for one yezr of the right-of-way fee, and the mo!~.~y..would 13~i~in'ii~SD special account. He noted that if the UVSD had the power to lew....~f~ !~ custom~i~d' have to help pay for · ...:.:,:.:,:: ::: :.:: :::: :.: :.:.:.:.:-: :.: :.:.. that expense. =============================================================== was discussion regarding the bud~!i~igures :~'~'~ii~::ii~Umber'~"" ~'"" '"" -- -- of utility connections There within the City and the District. Chairman Delbar felt the UVSD'S.i~°n sh~i be 54.2~:?and the City 45 8%, thereby zivine the r,therthan e! : '24':"': -- ' -- - CiD' At.t.=?~i~pport~~~ed se~!~::~""'"'day limitation on deciding this issue. CiD' ManagerHo~ey::request~i~::~ Council approve the budget, with revisions as outlined, and authorize st:~.~:i~iet into di~°~' concerning an agreement with UVSD. <~::::3:: :.: .... ::::::::::::::::::::::::::::::::::::::::::::::::: IVI/S Ash~Chavez ~=~~:.~e budget with revisions as outlined by staff and to approve staff openin " iscussion greement with the t ab Valley S tion istri by a unRIIIITIOUS VOIce vote. · ~::==i::i: '~! m,, z ,t :ss p.m. ......... .......... :...:.:: ::.:: ::::::::::::::::::::::::: ~!:~:,::: ::: :::;::: ::::::::: :3:3::: ::::: ::::::~:: :?. :3 :::.- ¥:.: :.: :.:: :.: ::: :.:::: :::::::::: :.: .: ::.: .:.: :... Marie Ulvila, City Clerk Joint Meeting of City Council and Uidnh Vtlley Sanitation District June 24, 1998 Page 2 4c biZNUTES OF TI~ U'KIAI:! CITY COUNCU., Adjourned Regular Meeting - PLANNING COM2HL~SlON I~I~RV]~WS Wednesd·y, July 1, 1998 The U]dah City Council met m an Adjourned Regulm' Meeting on luly 1, 1998, the notice for which hsd been legslly noticed and posted, at 6:30 p.m. in the Conference Room 3, Civic Center, 300 Seminary Avenue, Uldah, California. Roll was taken and the following Counciimembers were pr. eat: ~embers Cl~vez, Ashiku, Kelly, Mastin, and Mayor M~lone. Staff present: City Manager Horsley, Planning Director Sawyer, and City Clerk Ulvilt 2. PLANNING COMMISSION APPLICANT INTERVIEW," Mayor Malone reviewed the City Council interview process for ·ach Planning Commission candidate EHc Largo· discussed his experiences as · Planning C,0~sion~:.~=:~ :importance of the General Plan as · guideline for the future of Ukiah. He fel~:~:{"land · I~ramount topic foe both residential and comme~al usli.~hin the. C, ilY:. ~:~elt ~ participM~n .C.o_.u.~n~!_l_m_e_m_.b~..? quean.ed Mr..Larson. con.cemin, g his:~!'~':i~ pllnning p~rmit process Ufuvv~/mnnexitlon, Ina me usa o1 sandwich boar· ai~:' "~:~i~;:~:~?~:;;~:!!i~.. ' Mr Largo· felt the Planning Department ~s do~ng i gte·! .lob and ;~i~ff has · good rapport with the Commissioners. He felt the General Plan should be used as a guideli~ for growth issues as well as the possibility of expansion. VV'~ regard t~:~ndwi~boesd ~ her·It they should not obstruct pedestrian trlffic or the dght of wly. 2b. JAMES MULHEREN oJawnn~_~ :_Mu./_he_m_n !dws.?d th.a.t he ~,.ed for .~ehnl Karts for 22 .are and is now. business ~r ;n tn· r. ommunl~. He woula like to~.~me nlore involved in community functions, now having the time to give somethi.ng';~ck to thei:~rnn.~u~:~':' He noted that if he did not get appointed to the Piann~ Commissi~;'~e Would be ~arested in serving on another ' ' .... ~:i:?i:; iiii??~ .... ~ili:?!? ii'!i!;ii.ii:!i?i. '~ii:i:ii:i:ii:i:?~.i~: ...... City committee. Councilm!mbere quo·ed ~. IVlull-i~ren concerning his knowledge of the General Plan, and with making land use decisions, nOting., th·tat times a Commissioner must be able to take the pressure associated with m, mking:~ntmve~ dec'iOns' The Councilmembers also inquired as to his views on growth/expansion of the City a6d ~he Usa of ~ndwich board sinns · .':.".!'::: ::" "<~.~.~ :i:: ::: .,.T ..-. ,:.~: :? :: ..::::::.: :':::::~:.~.. Mr. Mull,m~n adwsed t~ bahai been making impo~ant business decisions for over 25 years. He noted ~at he has not re'ad the General Plan. He expressed · strong need to bring businesses to the..:~munity, which gin·mt· good w, ges. The need for more affordable housing is important, h~ver, there is not r/iUch land available within the City limits. He noted one possible solution ~ be to demolish ~ old buildings and construct multiple dwelling un~ in their place. He felt poter~ial growth are&s:~uld be to ~ north and discouraged building on the western hills. He noted ltmt if ~gricultural.~ :w~s left dormant, it could be put to good use with residential units. Being the .d.l"l~id ~on tms m~de him ~w~re of the rm::re~orml needs of youth in the community. · . "'~'JENNIFER PUSER Jennifer Pun4r ndvLted her experience as · Planning Commissioner has been invaluable and she has enjoyed working ~ land use issues and seeing how policies are implemented. She noted an overall interest in planning issues and fett staff has been doing a good job. Councilmembera queried Ms. Pusar regarding the demolition process, occasions when the Cily Council overturns · Planning Commission decision, ·nd the use of sandwich board signs. Ma. Purer expressed ttm need for more affordable hou~ng although .he did not think the community was crnmped. Historical Presarv·tion is n top priority for her, whereas demolition ia not in her purview as n Planning Commissioner. She discussed her recent job change ·nd advised that she will now have more time to devote to the community and local projects. She discussed her views relative to growth, noting as more and mom people commute on l-lwy 101, there may be an increase in population, but not significant in the next few years. It is important the City be involved in all growth potential and long term planning. It was Ms. Pusar's opinion that sandwich board signs be P~e I allowed, but not in the public dght of way as they have the potential for intem~pfing the flow of foot traffic. I~ceeaed: 5:54 p.m. Reconwned: 8:00 p.m. 2d. MIKE CORRELt_ Mike Co,mil discussed the need for long range planning of the Ukiah community and the need for the City and County to meet concerning issues in the commune. With the development of the General Plan, the City now needs to de~ide whether it wants to be pro-growth or non-growth. He stressed the need to plan with the COUnty as we grow into the future and advocated planned growth for Ukiah. He suggested the City and County formulate workshops to address joint issues and work together to resolve differences and solutions. He felt there ia a need for middle income housing projects, although land i~ scarce. It is impotent that the mix of Iow income housing with other land uses be well balanced. Clean industry (no pollutants) would be a great asset to the community but noted forfeiting agricultural land for indust~/would be a sacrifice. He would prefer slow, systematic growth with a broad understanding of how future growth will take place. VVhen queded about the use of sandwich boaml signs, he felt they are appropriate in ceflain areas if they are tastefully done and do not cause a safety haza~. 3. ADJOURNMENT Mayor Malone adjourned the meeting to 6:~0 p.m. to the Regular City ~~eting' · .~;::: :: ::::::::::::::::::::: ================================== MINUTES OF THE UKIAH CITY COUNCIL Adjourned Regular Meeting Wednesday, July 1, lgg8 4d The Ukiah City Council met at an Adjourned Regular Meeting on July 1, 1998, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken end the following Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. Staff preeent: City Manager Horsley, Risk Manager Harris, and City Clerk Ulvila. 2. Pledoe of Alle,',ianc.* Councilmember Kelly led the Pledge of Allegiance. Special Order of Businel- 3a. ,,~!:?ecial Presentation - Randy Poole. General Msnsoer. Sonoma County Watt[ A_aencv Re_aardin_a RusslanRiver Water Issue- - - Randy Poole, General Manager of the Sonoma County Water Agency, presented to the Council the Sonoma County Water Agency's perspective of the various water issues that are currently affecting both Mendocino and Sonorna County water agencies concerning the Motiop to Inte~e which was filed on the reduction of the Eel River diversion at the Poffer Valley Hyd~e~iiProject. Son?ma County Water Agency has submitted an analysis~!~:!lhe P probJems with the original study. Sonoma has V ' ' · :?::'!:i:i::',~.~:;...~'T:~'~":~.~ ~"~"~ ~.~ a.no.us m-stream flow models developed by P.G.&E. ~n e.a...~ August. ~:iti hiS~:~t they wi!i'!:be ambolen~°odan~aml~Zsee~oei~eO~lveel: :nndd awid. tdh~Se vafiou .s' flaws in ~: propos~ii=:i~e exp~: ~ ~With · operational planii!i!i:Vm'iOUliiffects to Lakd~lisbU~:ind the ~u,s. si.a.n,,,Rive_r_.we_r_e_,d_i_s_c~__sfed, as well as a time line. ~i~.be extended in 6~:t0 provide The importance of water to Marin. Sonoma and Mendo~:"~~i~!~:~ ^,~,~ ....... ,,,,.,. = ,, ,.. . .m, in.t.e?.nce.and o..pera, tion.al expert, sea .for t_he fa~ ~S..to be c6'~d~' by all three counties. rm c~ea me oenems o~ using wastewater for..~g~ ~y ~..:cYCling ~er for irrigation purposes. Ba.rbam Spec. lc addressed the Coun~!!~th con~i:!!~:~:~ii~.G.&E, possibly selling the hyaroelectric plant in Potter Valley, and..~ted the.yi~ave in'~ud~iimultiple plants in the sale. Mr. Pool advised that it was uncerta~!!~ p..G..~i!~ E. wou~iSivest all their projects. The next step they will take will be to address ~ms at.~:: techniC!r~nference in August. 4a. S=ecia] Meetina~ ~ne 17. lgee~i~iiiii!iiii? Motion Ke~/M=~:!o api~e:~:~utes of the Special Meeting of June 17, 1998, as submitted, carried by 'th~.'~ '~l~g roll '~!!:::~ol:ei:iAYES: Kelly, Mastin, end Mayor Malone. NOES: None· ABSTAIN: Ch~ ~d::~hiku. '"'~SE~: None. Mayor .Me'lone noted a;:~~or~ to Page 4, first paragraph, to read '...people to build their own hom,?$ince it was elsSi~'i~tment in making them better commun members ' M/S Malone/Ma~tin to.:~prove the minutes of the Regular Meeting of June 17, 1998, with ~iction to page 4 tJ!~;iscussed, carried by the following roll call vote: AYES: Kelly, Mastin, and ~.Malone. NOp!~'None. ABSTAIN: ABSENT: None. Mayor Malone reviewed the appeal process. 6. CONSENT CALENDAR Councilmember Maatin referred to Item 6d and inquired if the Press Democrat is considered a newspaper of general circulation in Ukiah. Discussion followed, with City Manager Horsley advising Council that she Will report back to them on this maffer. Mayor Malone recommended that item 6e, 'Deny Claim of Damages Received from Nell Gross, and Referral to Joint Powers Authority, Redwood Empire Municipal Insurance Fund', be pulled from the agenda since the claim will be paid. MIS Kelly/Maafin to approve items a-d and f-j of the Consent Calendar as follows: a. Adopted Ordinance No. 1006 Amending Division 9, Chapter 2, Articles 6, 7, and 8 (Commercial Zoning Districts) of the Ukiah Municipal Code; Regular Meeting - July 1, 1998 Page 1 b. Adopted Ordinance No. 1007 Amending Section 3000 ("Model Code Adoption') of the City Building Regulations; c. Adopted Ordinance No. 1008 Amending the Official Zoning Map for the City of Ukiah and Approved the Doolan Creek Subdivision and Planned Development Project; d. Awarded Legal Publishing Services by Ukiah Daily Journal for Fiscal Year 1998/99; f. Awarded Contract to American Asphalt Repair and Resurfacing Co., Inc., for Runway and Taxiway Slurry ,Seal Project, Specification No. 98-01 in the Amount of $121,253.40; g. Awarded Consultant Service Agreement to Carlile-Macy for the Preparation of Contract Documents for the Reconstruction of Perkins Street, It a Total Compensation Not exceeding $26,571; h. Awarded Consultant Service Agreement to Cariile-Macy for the Preparation of Contract Documents for the Reconstruction of Orchard Avenue, at a Compensation Not Exceeding $24,247; i. ,Set Date for the City of Ukiah Employees' Bi-Annual Picnic for August 16, 1998; j. Accepted Notification to Council Regarding the Award of Bid for the Purchase of Sensodink Metering Equipment to Young and Company C/O Chades Grennis in the Amount of $9,605.28. The motion carried by the following roll cell vote: AYES: Chavaz, Ashiku, Kelly, Mastin, and Mayor Malone· NOES: None. ABSTAIN: None. ABSENT: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEM~ ~!~i~. ~'?" a. UNFINISHED BUSlNES" ~? L Planning Commission M/S Masfin/Kelly placing Edc lemon into nomination for ~~'~!to the Planning Commission. M/S Kelly/Uastin placing Jennifer Puser into no~tion'~iiiii~intment to the Planning ._.M/S..Ashik.u_/l~l_ astin ,la.cing Mike Cormll into nomin~i?~;:~pointme~i~i'~?~ianning Commission. - · · , .~:::i~:~3:::'"'"==================================================== .;~:~::" M/S Mast,n/Malone plaang Ken Fowler ,nfo ~mitm~:~ aP~ntmeM:~to the Airport Commission. M/S Kelly/Mastin placing Mark Ashiku int~?~'6miniti~f6fi~ppo~t to the Airport Commission. M/S Ashiku/Masfin placing Doug Crane i~:nominat'~n for ~n~nt to the Airport Commission. MIS Chavez/Malone placing Michael.~hetze!.~o nomi~fi6:h for appointment to the Ai ort Commission. ~..,.~...,.~ ~:::::i: ~:~:.,: ~.,. .... MIS Malone/Kelly placin Jon ~nderso ~'"'"~' '~?:" · g ..~.. ~ .... ~i~f©. no~flon for appomtment to the Parks and _MIS M.a. sti~10ne Pla~g'~ck Koe~ili~:i~::~omination for appointment to the Parks and into nom,n.tion for .ppo,ntm.nt to th. P. rks .nd _MIS Mast!.~Malonei~ i~!sie ~iSon into nomination for appointment to the Golf Course H,,, into nom n,,on for ,ppolntment to th, Golf Co..rs, v. ~estment Ovemla~~ C~"mmitte- ~ Malone/IVlastin pla~g Monte Hill into nomination for appointment to the Investment Oversight ~ittee. ~.~i;ii ~' ~lltl~:~::'ldopt I~llolul:ioll No. ~9-¶ MakJng Appointments to the Planning, Airport, and PI...'..~ and. R~ition Commissions, and the Golf Course and Investment Oversight Committees, cerfie~:'~e following roll call vote: AYES: Councilmembers Chavez, A~hiku, Kelly, Mastin, Malone. NOES: None. ABSTAIN: None. ABSENT: None· 9.NEW BUSlNESB 9a. Authorize City Mona_oar to Sion Settlement Aomem~nt With Kaoelini I~bineta.lnc City Manager I.k.-~ley ~erred this matter to Closed Session for discussion. ~ee agenda item 12a. 10. cr"rY COUNCIL Councilmember Kelly felt it might be useful to have each C. ity department go through the General Plan, pulling out the time lines for implementation. She suggested creating a data base for each Department's time line, which would allow Council to track progress by Department. City Manager Homley advised she will refer the matter to the Planning Department to create a database, and noted all Departments are following the priority list as outlined in the General Plan. Last year she asked Planning staff to give an annual update to the City Council and this report will be presented at the next joint meeting of the City Council and Planning Commission. Regular Meeling - July 1, 1998 Page 2 Commissioner Kelly reported meeting with Kim Logan last week and they discussed possible school sites. The School District feels the Montgomery Wsrds site is the mostly likely location for a new school, however, it may be a long term process to have it sighted there. She advised the School District is going through some reorganization with the Adult School moving, allowing for expsnsion of Frank Zeek School to the south. Councilmember Me.tin advised that the main topic of conversation at the MTA meeting was the railroad property. They want to pursue the purchase of that property and a letter of intent was drafted to NCRA, with a provision they not be driven by NCRA's timeline, which is July 1, and will proceed to resolve a number of issues. He advised the railroad property has been appraised. One of the items of interest at the Mendocino Solid Waste Authority (MSWA) meeting today was the North For~ Improvement Group request to support a delay of filing an appeal relating to the North State Street properly, which was purchased by MSWA for a transfer station. MSWMA voted not to support another stay based on the need to go forward. They expect the courts will make the final decision. Additionally, MSWMA approved a new employment contract with Mike Sweeney, with an in.ease in salary. ~ M~a~n~?~ r, ,H_om.l~.y..I.d '_vi~.. ~ City's .l. ppli.cation t.o the P.U.C. for the railroad cm..~sing is being =,u..ne r.u.~, tala me City tl~ey woula not consicler an application unless the .rl.'!~s a ro'ect. A project, such as MTA's, has an excellent chance of getting approval. T~mfore?~til the CP'rt~Jhas an application for the project from MTA, they cannot submit ap ,.._.e.~__w~_s~_d!s.~c~_?s,on .c?ncemln.g the ,p .p~,.s~.l of.the reilro~iserty ,ll'~d....ij::~..leas, to Ba .~...'r ~=oVn~__m.._r m.e,!r ,ware.nous.e. ~t was ??tea oy Mayor M~ that the.~ii~.::i~:~ a mont~ gas,s, mo ~ong term leases exJst on the property~'!this fim~.~i~i.~.~' ~iiii~iii~!!iii:=iiiii=-i!i~.. ~=.ii? .... _m. embers of the U.kiah Players. His funeral .service will be '~:i~,. July 4, and will ~ held a~"~ Playhouse and wll be moved to the Amphitheatre. Consen?s of the Council was to send flowers in -m..:~gnition~i~,!?!~aVes, contribution to the Mayor Malone reported geffing a call from~:'~'~'~:::~n;ling a. '?"i~din bill to reclas il ,. · . ~.~:;. .......... ~.::~: :::. .............. :~ g sify the sos aha me ~ovemor ~or ap~val. H~:!~lt it ~d:~r:appropriate for the City to write _a ~.ff. er supporting .tl~.. reiln~..d' and th.e....;i~ that t~:~=:have p~e:h'ger possibilities. It is important to c. onunue to suppo~ me multi-purp~!~ncept~ the reil~'d. ~::i.~:::: ~ ..... ~E~.:~.::;.~ ~m/ ~snager Homley repert~:i~at she..~:i?a m~'~e at the Chamber of Commerce office regarding t..he~upcoming fi~e~ displaY.:ii~?:~:'?F~;rth of July. She further advised that the _C.h~m.be?~:i~merce~: ~ pleasec[i~:~ncil's support of a Web Site and its budget _C~,..u.._n_c~me_,__m~i~:~.._.scul..s~;~':~ing Corn .muntty Services Conference in Monterey and ,uwsea sne w0uta'tiKe:i~O:.attena~[~s session, August 14th, which will specifically address working wi~.~~i:~n~ :.~muni~i:-~n joint projects 11..~ MANAGE~~R REPORTS City Msnsger Homley ~d MCOG has informed the City that they have the Toyota electric veh]~ for an additional ~e~'and any Councilmember interested in riding in it can call Janet · t!~770. ~ii-"' Orth ~~e~m~e .1 .u~m Inn.,ve?lry. of Jonn Phillips Soull's Stars and Stripes Forever. ............. ~'~,elly VOlUnteered to Ittena 12. CLOSED SESSION a. Conference with Legal Counsel - Anticipated Litigation - G.C. Section 54956.9rb1 Cone casel M/S Ma~in/Ashiku authorizing City Manager to sign seffiement agreement with Kegelini Kebinets, Inc., carried by the following roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, Malone. NOES: None. ABSTAIN: None. ABSENT: None. 13. ADJOURNMENT Mayor Malone adjourned the meeting at 9:10 p.m. Marie Ulvfla, City Clerk Regulsr Meeting - July 1, 1998 Page 3 ITEM NO. 6a DATE: July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR 45, 50, AND 55 FOOT CLASS 3 WESTERN CEDAR POLES TO MCFARLAND CASCADE IN THE AMOUNT OF $14,033.66. A Request for Quotation (R.F.Q.) for 45 foot, 50 foot, and 55 foot class 3 western red cedar poles was written to provide material for the maintenance of existing facilities. Deteriorated poles were replaced in conjunction with overhead upgrade and maintenance projects. These projects have depleted the City stock of 45, 50, and 55 foot poles. Appropriate funds were budgeted in the 1998/99 Fiscal Year in Account Number 800.3646.420.000. This will maintain the Pole Replacement Program with the expected upgrade, maintenance, and reconductoring projects for the year. The City sent R.F.Q. to five vendors and five bids were returned. The bids were opened by the City Clerk on June 21, 1998, at 2:00 p.m. The bids were evaluated by Staff and the lowest bidder was McFarland Cascade with a total bid of $14,033.66 including tax and freight. RECOMMENDED ACTION: Award bid for 45 foot, 50 foot, and 55 foot class 3 western red cedar poles in the amount of $14,033.66 to McFarland Cascade. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid Tabulation APPROVED: ~ },~~.,~ C~dac~ I-I'ors-le3, qty Manager z ITEM NO. 6b DATE July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JUNE 1998 Payments made during the month of June 1998, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 105730-105809, 105811-105914, 106047-106226, 77470 Payroll check numbers: 105615-105729, 105810, 105915-106046 Direct Deposit numbers: 2976-3136 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of June 1998. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements APPROVED: C-~-ndac~ Horsley, ~ity Manager AGENDA.WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JUNE 1998 Demand Payments approved: Check No. 105730-105809, 105811-105914, 106047-106108, 106109-106226, 77470 FUNDS: 100 General Fund $256,344.19 660 140 Park Development 661 141 Museum Grants 665 142 National Science Foundation 670 143 N.E.H.I. Museum Grant $175.00 675 150 Civic Center Fund 678 205 Sup Law Enforce. Srv. Fd (SLESF) $2,036.97 679 220 Parking Dist. #10per & Maint $591.87 695 230 Parking Dist. #1 Revenue Fund 696 250 Special Revenue Fund $1,100.00 697 260 Downtown Business Improvement 698 301 Gas Tax Fund (2107) $481.87 800 332 Federal Emerg. Shelter Grant $5,830.09 801 333 Comm. Develp. Block Grant 805 340 SB325 Reimbursement Fund $10,660.79 806 410 Conference Center Fund $5,128.71 820 550 Lake Mendocino Bond 900 555 Lake Mendocino Bond Reserve 910 575 Garage $867.37 920 600 Airport $24,522.12 940 610 Sewer Service Fund 950 611 Sewer Construction Fund 960 612 City/District Sewer $36,332.07 962 615 City/Dist Sewer Replace 965 652 REDIP Sewer Enterprise Fund $42,321.02 966 Sanitary Disposal Site Fund Sanitary Disposal Replace Refuse/Debris Control U.S.W. Billing & Collections Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Electric Revenue Fund Street Lighting Fund Public Benefits Charges Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service Community Redev. Agency Redev. Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 105615 - 105729 DIRECT DEPOSIT NUMBERS 2976 - 3054 PAYROLL PERIOD 5/17/1998 - 5/30/1998 PAYROLL CHECK NUMBERS 105810, 105915 - 106046 DIRECT DEPOSIT NUMBERS 3055 - 3136 PAYROLL PERIOD 5/31/1998 - 6/13/1998 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS- NONE $80,188.95 $388.76 $127,265.21 $1,672.20 $820.11 $5,338.03 $1,141.72 $3,496.36 $3,137,092.45 $12,240.29 $31,886.53 $6,660.40 $10,000.00 $155,812.24 $547.75 $167.86 $222.94 $89,718.40 $4,051,052.27 $64,222.07 $183,713.72 $170,007.36 $4,468,995.42 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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~~~HH ~UUUUUU~ U U U U U ~O~O~O~O~ O U~ ,<o 0 Ors} HH 0 0 H U ~ o o~ ~ ~ BHH ~ ~o o o o o oo o o o o o i ~ ~ ~ ~ ~0 O~ 0 {~ i~ ~ ~ ~ {~ ~0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 000 000 000 O0 O0 ~o~0 O0 O0 O0 ~0~0 O0 O0 O0 O0 o o 0 o o o o o 0 U ooo 0oo ooo mo oom oo oo O0 oo · · oo O0 ~o~o oo oo~ r~O O0 O0 ~o I r~ o~ o o · o · 0 0 o o 0 ~H H ~ ~ ~o ~ oo ~o ~ O0 O~ ~H ~H H~ ~ o ~E~ 0 ix:l 2~ O~i ~O E-4H H 0303 O0 O0 ~"1 ~1 O0 oo OO o 0 OO oo OO oo 03o3 o U~ 0 [-~ H O~ ~ 0 o 0 o 0 0 ~U O~ Ho U · o > I oo OIJ~OOLOOt~lOOOOU~kOt~O0000 I~ O0~;~l{~O~lkO~{~:;~O~OhO~}O~::~l~ 0 U · i OOO O OO OOO ~ OOO O OO OOO OO OOO O OO OOO OO OOO O OO OOO OO 0404 OO OO OOO O OO OOO OO OOO O OO OOO OO OOOO O O O OO OOOO O O O OO OOOO O O O OO OOOO ~ OOOO O OOOO O O O OO oo oo o 0 U O O OO OOO OO O O OO OOO OO O O OO OOO OO ~ ~ ~ ooo oo o.. ~ ¥o ~ ~o ~ ~ ~ ooo · .. · .. . ~ o o~ ~O H U ~ H HHH ~ ~ ~ i i O ~O ~O ~O mmmO HO o ~OO~ O ~ ~~ ~OO~ O ~ ~~ ~oo~ ~ ¥~® ~~ ~o ~00~ ~ ~ ~ o o o · · o · O o · 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DATE: JULY 15, 1998 AGENDA SUMMARY REPORT SUBJECT: MENDOCINO COUNTY BOARD OF SUPERVISORS REQUEST FOR THE CITY OF UKIAH'S SUPPORT FOR MOBILE RECYCLING PROVISIONS OF AB 2309 (BOWEN) The Mendo¢ino County Board of Supervisors is requesting the City of Ukiah's support for AB2309 (Bowen). Assembly Bill 2309, if passed into law, would permit the operation of mobile recycling services as certified recycling centers in rural areas. Under current law, mobile recycling programs are not certified as "buy-back" centers under the California Beverage Container Recycling and Litter Reduction Act. Mendocino County supports the position that mobile recycling programs should be permitted in all counties having population of 300,000 or less and that the establishment of mobile recycling programs should be similar to regulations for rural buy-back centers operating less than 30 hours per week. The Mendocino County Board of Supervisors requests that the City of Ukiah authorize the Mayor to sign the attached letter of support to Assemblywoman Debra Bowen with supporting letters to Senator Mike Thompson and Assemblywoman Virginia Strom-Martin. RECOMMENDED ACTION: Authorize Mayor to sign letter of support for AB2309 (Bowen). ALTERNATIVE COUNCIL POLICY OPTIONS: Do not authorize Mayor to sign letter of support for AB2309 (Bowen). Requested by: Prepared by: Coordinated with: Attachments: Mendocino County Board of Supervisors Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Letter of Support. 2. Request from Paul Cayler on behalf of the Mendocino County Board of Supervisors. APPROVED' ~~ '~~-~ ~ Candace Horsley-, C~ Manager R: 1 \PVV:kk AAB2309 300 S~ · · ~L~VE., UKIAH, C__A 95482-5400 ADMIN. 707/463-6200 · PUBLIC SAFE-~ 463-6242/6274 FAX # 707/463-6204 · duly 16, 1998 Assemblywoman Debra Bowen State Capitol Building Room 4112 Sacramento, California 95814 RE: SUPPORT MOBILE RECYCLING PROVISIONS OF AB2309 (BOWEN) Dear Assemblywoman Bowen: The Ukiah City Council supports the provisions of AB2309 (Bowen), wherein mobile recycling services will be permitted to operate in rural areas as certified recycling centers. Presently, mobile recycling programs cannot be certified as "buy-back" centers under the California Beverage Container Recycling and Litter Reduction Act. Mendocino County needs greater buy-back recycling opportunities especially in our outlying remote communities. A mobile recycling pilot program in Pacific Beach California was authorized by the Legislature in 1994. The California Department of Conservation concluded in a report to the Legislature (April 1997) that the Pacific Beach Mobile Recycling Program was successful. The City of Ukiah agrees that mobile recycling programs should be permitted in all counties with populations of 300,000 or less. Also, the requirements for the establishment of mobile recycling programs should be similar to regulations for rural buy-back centers operating less than 30 hours per week. The City Council understands that there are ongoing discussions regarding this bill. We look forward to working on this issue, and sharing our position regarding mobile recycling. If you or your staff have any questions, please contact Paul Cayler, Solid Waste Division Director at (707) 463-4078. Sincerely, Sheridan Malone Mayor CC: R: 1 \PW LBOWEN Senator Mike Thompson Virginia Strom-Martin, Assemblywoman '~.XI~.~ ,Ar(? I-lore Tr:. '~c.r',/c~'' MICHAEL K. SCANNELL county Administrative Officer June 17, 1998 Candace Horsley City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427 PAUL CAYLER Director RE: SUPPORT MOBILE RECYCLING PROVISIONS OF AB 2309 (Bowen) Dear Ms. Horsley: The Board of Supervisors took action on June 2, 1998, to send a letter supporting the mobile recycling provisions of AB 2303 (Bowen). As a part of this action, the Board asked that this matter be transmitted to the cities for their potential support. Mobile recycling is a program which offers "buy back" recycling on a set schedule for limited hours in different locations. Presently, mobile recycling programs cannot be certified as buy back recycling centers under the California Beverage Container Recycling and Litter Reduction Act. The Board of Supervisors position is that mobile recycling programs will improve recycling opportunities in rural outlying areas of Mendocino County. Therefore, the Board supports a change in State law which will permit mobile recycling programs in counties with populations less than 300,000, and that requirements for establishment of said programs be similar to rural buy back centers operating less than 30 hours per week. The support of the City of Ukiah is requested because of the benefits to all jurisdictions in Mendocino County. A copy of the support letter that the Board sent is attached for you to use as a model. If you have any question or comments, please contact me at (707) 463-4078. Solid Waste Division Director cc: file Mobile Recycling Members of the Board of Supervisors JOYCE A. BEARD CLERK OF THE BOARD June 2, 1998 COUNTY OF MENDOCINO BOARD OF SUPERVISORS 501 LOW GAP ROAD, ROOM 1090 UKIAH, CALIFORNIA 95482 Telephone: (707) 463-4221 FAX: (707! 463:4245 Assemblywoman Debra Bowen State Capitol Building Room 4112 Sacramento, CA 95814 Re: Support Mobile Recycling Provisions of AB 2309 (Bowen) Dear Assemblywoman Bowen: The Mendocino County Board of Supervisors supports the provisions of AB 2309 (Bowen), wherein mobile recycling services will be permitted to operate in rural areas as certified recycling centers. Presently, mobile recycling programs cannot be certified as "buy back" centers under the California Beverage Container Recycling and Litter Reduction Act, Mendocino County needs greater buy back recycling opportunities especially in our outlying remote communities. A mobile recycling pilot program in Pacific Beach California was authorized by the Legislature in 1994. The California Department of Conservation concluded in a report to the Legislature (April 1997) that the Pacific Beach Mobile Recycling Program was successful. Mendocino County's position is that mobile recycling programs should be permitted in all counties with populations of 300,000 or less. Also, the requirements for the establishment of mobile recycling programs should be similar to regulations for rural buy back centers operating less than.: 30 hours per week. The Board of Supervisors understands that there are ongoing discussions regarding this bill. We look forward to working on this issue, and sharing our position regarding mobile recycling. If you or your staff has any questions, please contact Paul Cayler, Solid Waste Division Director, at (707) 463-4078. Sin~e~~ JcOhb~!mPi~nC he s CC: pc: CSAC Don Peterson Integrated Waste Management Board Senator Mike Thompson Virginia Strorn-Martin, Assemblywornan THE BOARD OF SUPERVISORS MICHAEL M. DELBAR FIRST DISTRICT RICHARD SHOEMAKER SECOND DISTRICT JOHN PINCHES THIRD DISTRICT PATRICIA A. CAMPBELL CHARLES F. PETERSON FOURTH DISTRICT FIFTH DISTRICT AGENDA SUMMARY 6d ITEM NO. DATE: JULY 15, 1998 REPORT SUBJECT: AWARD CONTRACT TO FERRANTI CONSTRUCTION FOR THE CONSTRUCTION OF THE SIDEWALK REPLACEMENT AND DRAINAGE IMPROVEMENT PROJECT, IN THE AMOUNT OF $74,979.42, SPECIFICATION NO. 98-08 In response to the City's Notice Inviting Bids dated June 12, 1998, the City Clerk received and opened five (5) sealed proposals on July 7, 1998, for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Specification No. 98- 08. The lowest responsible bidder is Ferranti Construction of Redwood Valley with a total bid amount of $74,979.42. The Engineer's Cost Estimate is $76,230.25. The bid results are summarized on the attached Bid Tabulation Sheet. CONTINUED ON PAGE 2 RECOMMENDED ACTION: Award contract for the Construction of the Sidewalk Replacement and Drainage Improvement Project, Specification No. 98-08, to Ferranti Construction, in the amount of $74,979.42. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that implementation of the Project is not in the best interest of the City and not award the contract. Funds already collected from property owners participating in the Project will have to be returned. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Property owner participants. Rick H. Kennedy, Director of Public Works/City Engineer Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager 1. Bid Tabulation Sheet. 2. Bid Proposal from Ferranti Construction. 3. Listing of project sites. Candace Horsley, Cit~ R: 1 \PVV:kk AFERRANTI.5 Manager Award Contract to Ferranti Construction for the Construction of the Sidewalk Replacement and Drainage Improvement Project, in the Amount of $74,979.42, Specification No. 98-08 Page 2 The Project involves the removal and replacement of curb, gutter, and sidewalk and in some cases driveway aprons either damaged by street trees are other causes, and the correction of drainage deficiencies. This project is a composite of budgeted work allocated in four project accounts. The total amount of funds budgeted for this project is $80,000 and it is comprised of the following project accounts: Account No. 303.9631.250.000 Curb, gutter and sidewalk replacement (100% funded by City) $25,000 Account No. 303.9632.250.000 Curb, gutter and sidewalk replacement (owner participation) $25,000 Account No. 303.9641.250.000 Curb and gutter replacement for drainage improvement ,~ 15,000 Account No. 303.9642.250.000 Curb inlet installation or remodel $15,000 TOTAL FUNDS BUDGETED $80,000 Nineteen property owners elected to participate in the City's program for the replacement of sidewalk or driveway aprons which have been damaged by causes other than street trees. Under this program, the property owner agrees to pay for the cost of materials and the City pays for the balance of the work. Funds totaling $3,025.19 will be available from the participants after the work is completed and collected in accordance with the provisions of the executed financial agreements. Some property owners have already deposited their share with the City. Total funds available for this Project are, therefore, $83,025.19. The contract, if awarded, will be a unit item contract. Compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and, therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. As with all construction projects there are cost overruns by reason of unforeseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the available funds of $83,025.19 and the bid total of $74,979.42 should be sufficient to cover any cost overruns beyond the bid total amount. R:I\PVV AFERRANTI.E CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR Sidewalk Replacement and Drainage Improvement Project Specification No. 98-08 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, fm:n or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all materials; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: C :\projects\streets\sw-sd-98\spec-08 47 Spec. No. 98-08 BIDDING SCHEDULE ITEM QUANTITY DESCRIPTION AND UNIT PRICE BID EXTENDED No. ( in writing and in figures ) AMOUNT FOR ITEM 1. 191.5 LF Saw Cut Concrete Sidewalks, Curb and Gutter and Valley Gutters for a price per linear foot of ($. ~,. ~o ) $ .~'~TsZ, ~o 2. 797.0 LF Saw Cut Asphalt Concrete for a price per linear foot of 3. 2906.4 SQFT Remove PCC Sidewalk for a price per square foot of · ~. 1~97.~ SQFT Remove ?CC Driveway for a price per £oo~ of $1~c. No. 98-08 48 C:\projects\streets\sw-sd-98\specs-08 5. 631.2 LF Remove PCC Curb and Gutter for a price per linear foot of 6. 2907.4 SQFT Construct Concrete Sidewalk for a price per square foot of 7. 1097.3 LF Construct Concrete Driveway for a price per square foot of 8. 622.2 LF Construct Concrete Curb and Gutter for a price per linear foot of 9. 1181.4 SQFT Remove Asphalt Concrete Pavement for a price per square foot of C: \projects\streets\sw-sd-98\spec-O8 49 Spec. No. 98-08 10. 1274.4 SQFT Type B Asphalt Concrete Pavement for a price per square foot of 11. 674 SQFT Type B Asphalt Concrete Overlay for a price per square foot of 12. 22 EA Root Surgery for a price each of ($ ..... ) 13. 99 LF F~sh ~d ~1 18" ADS-N12 Pipe for a price per l~e~ foot of 14. 1 EA Comtmct Dra~a~¢ ~¢ts - T~¢ GOL for a price each of Spec. No. 98-08 50 C:\projects\streets\sw-sd-98\specs-08 C:\projects\ 15. 1 EA Construct Drainage Inlets - Type 4AC for a price each of TOTAL BID AMOUNT (in writing) TOTAL BID AMOUNT ! In case of discrepancy between words and figures, the words shall prevail. C: \projects\streets\sw-sd-98\spec-08 Spec. No. 98-08 We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. /__ Witness our hands this day of ~._::]/? ~ 7 ,197~. Licensed in accordance with an act providing for the registration of Contractor's Liceme No. 3~5 _~5'67~fl, expiration date .~ ~q -.~'/- 9 ?. THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Signature of bidder or bidders, with business addresses: Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. C :\projects\streets\sw-sd -98\spec.-08 53 Spec. No. 98-08 FAIR EMPLOYMENT PRACTICES CERTWICATION TO' The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. Sidewalk Replacement and Drainage Improvement Project Specification No. 98-08 (Signature of Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) C:\projects\streets\sw-sd-98\spec-08 55 Spec. No. 98-08 WORKER'S COMPENSAT/ON CERT/FICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Wimess my hand this day of ~t ,199 ~ S~~..re of Bidder, with Business Address: ·-.f:, C:\projects\streets\sw-sd-98\spec-08 57 Spec. No. 98-08 ,specs-08 CERTIFICATION OF NONDISCRIMINATION 1N EMPLOYMENT The bidder represents that he or sh ._o~as ~aas-aot, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she .--has/..~filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Oppommity for implementing Executive Orders 10925 and 11114.) C:\projects\streets\sw-sd-98\spec-08 59 Spec. No. 98-08 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (b) the portion of the work to be done by each subcontractor. C:\projects\streets\sw-sd-98\spec-08 61 Spec. No. 98-08 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. C:\projects\streets\sw-sd-98\spec-08 63 Spec. No. 98-08 SIGNATURE(S) OF BIDDER Accompanying this proposal is dS, ~I.¢~--S ~o ~ (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co- partnership, provide the true name of £n'm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. Signature(s) of Bidder: NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-parmership, the true name of the fn'm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated C:\projects\streets\sw-sd-98\spec-08 65 Spec. No. 98-08 CON RAC'rOi S INDEMNIT¥ COMPANY 9 ::; I AIRPORT BC)IJLEVARD, ..c:UITE 016, LOS ANGEl.[!'S, CALIFC)RNIA 90045 (310) 649-0090 BOND NO. 59955-2 PREMIUM BBSU BID DATE: 7-7-98 BID BOND KNOW ALL MEN BY THESE PRESENTS, That we, · Ferranti Construction (hereinafter called Principal), as Principal, and AMERICAN CONTRACTORS INDEMNITY COMPANY, a coq: organized and existing under the laws of the State of California and authorized to transact a general surety busines State of California ' ' (here[riafter called Surety), as Surety, are held and firmly bound unto .City of. Ukiah (hereinafter called Obligee) in the pehaJ sum of ten S~ven Thousand Five Hundred and NO/lO0 percent (. 10 . %) not to e~ Dollars ($ .. 7 f 500. O0--- ., for the payment of which the principal and the Surety bind themselves, their heirs, executors, administrators, succ and assigns, jointly'and ~everaliy, firmly by these p. resents., ' . - -THE CONDITION OF THIS (~BLIGATION IS SUCH, That, whereas the' Principal h~,s submitted or is about Lo sul: proposal tO the.Obligee on a COntract for Sidew~l~. Replacement and Dr'ainage Improvement NOW, THEREFORE.,. if the said COntract be awarded to the Principal and the Principal shall, within such time as rr · o specified, enter into the 'contract in writing, and give bond, with-surety acceptable, to' the Obligee for the f performance of the said contract; or if the Principal shall fail to do so; pay the Obligee the damages which the Oblige. suffer by-reason Of such failure not exceeding th~'penalty of' this .bo-ocli'then this obligation shall'be void; otherw remain in full.force'and effect. ' . SIGNED, SEALED AND bATED THIS . - 3'0th , DAY OF June " , la 98' . · ' ,. -Ferr..ant i Construction . " '" ' - / '. Pri~ A.M:ERICA.N' CONTRACTORS INDFMI~TY ~OMI:'.~ · Attorney-!n ., · · ZIFORNIA ALL-PURPOSE ACKNOWLEDGMENT / ,:,//' ~' I State of C a 1 i f o r n i a ~.' "~ County of Sonoma ..~,.. On June 30, 1998 beforeme. Pamela D. Puskarich, Notary Public. ti C'a,e ,~ame aha T,,e o, pc,ce, ,e.g.. '.;a~,e Doe ~,o:a~, i personally appeared Nancy L. Wallis ~ personally khown to me - OR -- ~rov~d to.me on the basis of satisfactory evidence to be the person(s) I whose name(s) is/are subscribed to the within instrument ~~! and acknowledged to me that he/she/they executed the I ' .... ~ .~ ;A~-E~;; U~ ~'~ R'yC~J same in his/her/their authorize~ capacity(les), and that by - - his/her/their signature(s) on the instrument the person(s), · or the. entity upon behalf of which the person(s) acted, .-. ~.7~..,,~.~, COMM. #1067703 ' ~: executed the instrument. !~ -_~'~~,~T~ L~/ NOTARY PUBLIC - CALIFORNIA SONOMA COUNTY ~0 ~ WITNESS .my hand and official seal. ~ My Comm. Expires Aug. 3, 1999 I ~,',;. '.'.' OPTIONAL ,.~ Though the information be/ow is not required by law. it may prove ve..'ua~./e to persons re/ying on me docum, ent and co,..,/¢ prevent ",i~! fraudu;en! remova/ and rea~.ac%"~..e.nt ~? .'h,"s form to another ;,~ ,_'v' n i,-,ti of Attached Documerft - ::, _escr.,....on . '~tle or Type of Document~ Ferrant~ Construction, Bid Bond No 59955-2 .h% Document Date: June 30, 1998 Number of Pages: 3 Total ,).t i~ Signer(s~' Other Than Named Above: None :.,~ Capacity(les) Claimed by Signer(s) i}! Signer's Name' Nancy L. Wallis Sigr~eFsName: ~'~ -- Individual -Individual i{~' ~ Corporate Officer - Corporate Officer ~,'i Title(s):. ' "~ Title(s): . · ,~ Partner- _.' Limited ' ~ General _ Partner .'~ Limited :--. General '~;~ Z. Attorney-in-Fa~t -- ' ~ AttOrney. in. Fact . ~ -- 'Trustee - Trustee ,. ~ -- Guardian or Conservator ~ _- Guardian or Conservator ~,k -- Other' ~ ---- Oth,=r. , ..~,._ _~"~~ ~' ,...- ''~ ' I . ................. . '- ""~ ''~"~. . · ~,t~ . Signer Is Representing: j j Signer Is Representing: CD 994 NaI,O~jI Nola Asset al~)n R mm 1 Can a Par~ A ~ ry ' ' 8236 e el Ave.. P.O Box 7 84, · c~ . C 9 309-7 64 Roe,dec Carl 1.1~-875-6827 Prod. NO 5907 A AMERICAN CONTRAgI~)RS INDEMNITY COMPANY Los Angeles. California POWER OF A'I'I~DRNEY ./ · KNOW Al.I. MI'iN I{Y 'FIIt':SI~ I'RESENTS: 'f'hat AMERICAN CONTRAC'I~RS INDEMNITY COMPS. a California Corporatio~ (tl,e 'Cotnpany'). and havil~g its principal office in Los Angeles. California does ltere, by constitute and appoint: Nancy L. Wallis of Santa Rosa, California · . · as its true and lawful Atto'rncy(s)-in-facl, in amountof $ I: 9~00:'000-0Oto execule, Zeal 'and deliver for arid on its behalf as surety,'-finy and all bonds arid undertakings, recognizances, contracts of indemnily and otl~er writings obligatory' in the natfire ll~crcof, wJdclt are or may be allowed, required or permflled by law, statute, rule, rcfirulation, contract or otherwise, and the execution of sucl~ instrument(s) in pursuance of these presezits, shall be as binding upon the said AMERICAN CONTRACTORS INDEMNrf'Y COMP,,MNrY', as fully and amply, to all intents and purposes, as if the same had been duly executed ar:d acknowledged by its reCularly elected officers at its principal office. 4 Tltis Power of Attorney is executed, and may be certified to and may be revoked, pursuant to and by authority of resolutions adopted by the Board of Directors of'A/~ERICAN CONTRACTORS INDEMNITY' cOMPANrY, at a meeting called and held on lite Gib day of December, 1990. RESOLVED tltal the Chief Executive Officer. President or any Vice President, Executive Vice President. Secretary or Assistant Secretary, slmll lmve power and authority. I. To appoint Attomeygs)-in-fact and to authorize them to execute on bclmlfof II~e Company, and attach the Seal of U~e Company Ii ~cmto, bonds and undertakings, contracts of indemnity and other writi ngx oblig'atory in fl ~e nature tl ~emof and. 2. To remove, at any time. any such Attorney-in-fact and revoke tl~e authorily-given. · RI'.'$OI.VEO FURTIIER. tJtat tile sig'nature of such officers and the seal of the Comp'any may be affixed to any such power of atlorncy or any certificate relating lherto by facsimile, and any such power of attorney or certificate bearing such facsimile signalures or facsmile seal slmll be valid and binding' upon the Company and any suclt power so executed and certified by facsimile signalurcs and facsimile seal s. ltall be valid and binding upon tl~e Company in the future w/th respect to any bond or und.crtaki~:g to wl~icl~ it is attac~md. . ' 1N wrI'NESfi WIIEREOF. AMERICAN CONTRA~RS INDEMNrl~ COMPANY has Caused tl~is instrument to be signed and its cffgporatc seal to be affixed by its authorized officer tl~is 1 day of March 19 S~I'ATE OF CALl FORNIA COUYI~' OF LOS ANGEl. ES AM E R I CA~I'O R S I N D EMNITY CO M PANTY By: ~ ' Skippe~. G ..--fia u-~ a~t e'~ i --';~'~i-~J ~ [ -TZ--~'"~~'~~-- '. On March 1, 1996 b'erore me Deborah Reese .personally appear~_M Skipper G. Baumgarten ~pers'~nal--~y'k~gw~ -~-~ me- OR-~ p~ovcd to me on the basis of satisfaclo~ cvidcn~ to ~ tl~e p~.~e name(s)is/are ;ubscrib~ to II~e will,in in~t~rncnt and acknowl~g~ to me that hclshc/tlmy cxcculcd the ian~c in his/her/Iheir authorized ::,pacily(ies). and llmt by }~is/lmr/ll~eir si~:aturc(s) on the instrument lin l'~rson(s), or tim entity upon ~half of which tile ~crsotffs) aclc(l, cxecutdd tl~c ins/mmcnl. . ' ~ ~.~.~]:J NoIo~ P~lic -- Collf~nia ~ ~~~ ~OSA~SCOUNW r-- t]~c ~lersig~c~l officer of ~M I':RI~N CO~I'~CI~I{S INDEMNI'IT COM P~NY ~1o l:creby cerlify Ih~t I Imve co~npared tim ~regni~g coI~y of tlm Power orAltor~:ey and affidavi[, and tlm copy of tim resolulio~ adoi~Icd by llm Board of Direclors of said 'or~par~y as set fortl~ i~ saki l%wer of Allorney, will~ ll~e ORICINA~ ON FII.E IN TIlE IIOME OFFICE OF SAID COMPS, rwl II,at sa~u are correct Ira~scripls ll~ereof a~:d of lhe wl~ole of ll~e said oriLdnals, and II~at tl~e said Power of Attorney has ut bce~ revokcM a~d is z~ow i~ full force and effect. 4 'I'i':S'I'IM(}NY WIII':RI~OI¢. I lmve lmrunlo scl my Im~l II~i~__~_0_~ .... day of ..... ~_gh~.: ..... ............. Z,,.;-d.i~;:~ '-~'-,----2---27 '77" Assistant ' -- ,ann ~. q~,,~ AGENDA SUMMARY ITEM NO. DATE' JULY 15, 1998 REPORT SUBJECT: RECEIVE REPORT REGARDING THE ACQUISITION OF SERVICES FROM TIM NARVAEZ FOR SLOPE STABILIZATION WORK AT THE UKIAH LANDFILL In compliance with Section 1522 of the Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing more than $5,000 but less than $10,000. The services being acquired are from Tim Narvaez for slope stabilization work at the Ukiah Landfill. Mr. Narvaez will provide the following operated equipment: D6 Dozer, D7 Dozer, water truck and vibratory compactor. Compensation will be made at the hourly rates for each piece of equipment operated, and the total compensation is not to exceed $10,000. The expenses will be charged to Account No. 660.3401.310.000. The work area is the cut slope above and to the south of the leachate containment system and sedimentation basin at the west end of the landfill. Over the last two winters, this slope has slipped and is now in an unstable condition. It is necessary that the material be removed, replaced, and compacted at a more gentle slope. Drainage provisions will also be incorporated to reduce water infiltration into the top of the slope. The work will be performed under the direction of the Public Works Superintendent and the Landfill Supervisor. RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Requested by: Prepared by' Coordinated with: Attachments: Jim Looney, Public Works Superintendent Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED:~ Candace Horsley, C~y Manager R: 1 ~LAND FILL:kk ANARVAEZ ITEM NO. 6f DATE: July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REQUEST TO REPLACE THE CITY OF UKIAH REPRESENTATIVE ON THE AB 939 LOCAL TASK FORCE SUMMARY: The City's representative on the AB 939 Local Task Force (LTF), Sue Goodrick, has recently resigned from her position with the City. Ms. Goodrick was the City's representative on the LTF from its inception. In order to provide continuity on the LTF and to ensure the City's representation, it is recommended that Rick Seanor be selected as the new City representative on the LTF. Staff is requesting that the Mayor sign the attached letter to authorize the City's selected replacement for Sue Goodrick's position on the AB 939 LTF. RECOMMENDED ACTION: Authorize the Mayor to sign a letter requesting the County Board of Supervisors to replace Sue Goodrick's position on the AB 939 LTF with Rick Seanor ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Authorize the Mayor to sign a letter with recommended changes. 2. Decline to replace the City's representative on the AB 939 LTF. Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City Engi.neer Seanor, Deputy Director of Public Works/~,~,~ -- Prepared by: Rick Coordinated with' Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Attachments: 1. Letter requesting replacement of the City's representative on the AB 939 LTF 2. AB 939 Public Resources Code Section 40950 - Task Force Membership APPROVED:!,~(~_ Candace Horsley, Manager 300 SEMiI',b~RY AVE., UKI/~H, CA 95482-5400 · Al)MIN. 707/463-6200 · PUBLIC S.AFE'P¢ 463-6242/6274 · FAX # 707/463-6204 · July 16, 1998 County of Mendocino Board of Supervisors 501 Low Gap Road Ukiah, CA 95482 RE: Request for new City of Ukiah representative on the AB 939 LTF The City of Ukiah's representative on the AB 939 Local Task Force (LTF), Sue Goodrick, has recently resigned her position with the City of Ukiah. By this letter, the City is requesting that the Board of Supervisors designate Rick Seanor as the City's new representative on the LTF. Mr. Seanor works with solid waste issues on a daily basis, and has recently been designated as the City's Recycling Coordinator. Thank you for your careful consideration and prompt action regarding this request. Sincerely, Sheridan Malone Mayor cc: file '~(/e Are Here TO Serve,, ~"/-"/~/~.-~ ~ F~/~J'7'- .l:t ~ ITEM NO. DATE' 6g July 15, 1998 AGENDA ~I, IMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION CALLING FOR GENERAL MUNICIPAL ELECTION, CONSOLIDATING GENERAL MUNICIPAL ELECTION WITH STATEWIDE ELECTION, PRESENTING BALLOT MEASURE TO MAKE MAYOR POSITION APPOINTIVE RATHER THAN ELECTIVE, TRANSMITTING MEASURE TO CITY ATTORNEY FOR IMPARTIAL ANALYSIS, AND AUTHORIZING ARGUMENTS AND REBUTTAL ARGUMENTS IN FAVOR OF MEASURE. In order to hold the Municipal Election in November, State election procedures require the City Council to adopt a resolution calling for the General Municipal Election and consolidating it with the Statewide General Election, presenting the Ballot Measure and authorizing the City Attorney to prepare an impartial analysis as well as authorizing arguments and rebuttal arguments in favor of this ballot measure. The deadline for publishing the legal notice pertaining to the ballot measure as well as submittal of necessary documentation to the Mendocino County Clerk's office is August 7, 1998. The City Council has already (June 3rd meeting) approved an agreement with the County Clerk to conduct a consolidated election and the wording for the pro-argument. The City Attorney will prepare the impartial analysis when he returns from vacation. Upon publication of the measure, persons wishing to submit an arguement in opposition of the measure may do so until July 28, 1998. RECOMMENDED ACTION: Adopt Resolution Calling for General Municipal Election, Consolidating General Municipal Election with Statewide Election, Presenting Ballot Measure to Make Mayor Position Appointive Rather Than Elective, Transmitting Measure to City Attorney for Impartial Analysis, and Authorizing Arguments and Rebuttal Arguments in Favor of Measure. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine ballot measure is not to be presented to electorate, delete pertinent references from the resolution, and adopt amended resolution. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mendocino County Clerk Marie Ulvila, City Clerk Mike Harris, Risk Manager/Budget Officer and Candace Horsley, City Manager 1. Resolution with Ballot Measure as Exhibit A. APPROVED: ~.-.~, Cand-ace' H0rsley~ C~y Manager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALLING FOR GENERAL MUNICIPAL ELECTION, CONSOLIDATING GENERAL MUNICIPAL ELECTION WITH STATEWIDE GENERAL ELECTION, PRESENTING BALLOT MEASURE TO MAKE MAYOR POSITION APPOINTIVE RATHER THAN ELECTIVE, TRANSMITTING MEASURE TO CITY ATTORNEY FOR IMPARTIAL ANALYSIS, AND AUTHORIZING ARGUMENTS AND REBUTTAL ARGUMENTS IN FAVOR OF MEASURE WHEREAS, 1. The City Council of the City of Ukiah has determined pursuant to Elections Code Section 12112 to call a General Municipal Election for November 3, 1998, to consolidate the Municipal Election with the Statewide General Election and to contract with the County of Mendocino to conduct the election on the City's behalf; and 2. The City Council has determined to present one proposition, to make the Mayor position appointive rather than elective, at the General Municipal Election; NOW, THEREFORE, BE IT RESOLVED that; 1. A General Municipal Election in the City of Ukiah is called for November 3, 1998. 2. The General Municipal Election is consolidated with the Statewide General Election for 1998. 3. election: The following ballot proposition shall be presented to the voters at the general MEASURE Shall the office of Mayor be appointive? / / Yes / / No 4. The City Clerk shall transmit a copy of the ballot measure set forth in paragraph 3 to the City Attorney for the preparation of an impartial analysis as required by Elections Code Section 9280. 5. The City Council shall file bellot arguments in favor of the ballot measure set forth in Paragraph 3 as contained in Exhibit A which is attached hereto and incorporated herein by reference. If any argument is submitted in opposition to the measure, the Mayor 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 is hereby authorized to file a rebuttal argument on behalf of the City Council as authorized by Elections Code Section 9285. PASSED .AND ADOPTED this vote: AYES: NOES: ABSTAIN: ABSENT: day of ,1998, by the following roll call ATTEST: Sheridan Malone, Mayor Marie Ulvila, City Clerk EXHIBIT A In making the office of mayor elective the voters sought the right to directly choose the City's mayor. The City Council has learned that making the mayor an elected position has actually increased the number of City Council appointments to fill the unexpired terms of elected councilmembers. Ironically, making the office of mayor elective has reduced, rather than increased the citizen's right to elect city officials. The elected mayor serves for a two year tem~, while the remaining four city council members serve for four year terms. If a councilmember runs for mayor, he or she must vacate his or her council seat with two years remaining. This has happened more than once, since the voters made the office of mayor elective in 1983. When that happens, the City Council must appoint someone to fill the unexpired term or call a special election at considerable cost to the taxpayers. In the past the Council has chosen to fill the vacancy by appointment. For this reason, the City Council questions the wisdom of keeping the position elective. Ukiah has the oldest city manager form of city government in the State of California. In a city manager form of city government, the city manager, not the mayor, is the administrative head of city govemment. The city manager is in charge of the day-to-day management of the City. The mayor sits as the presiding officer of the city council, votes as a fifth councilmember and represents the city during ceremonial occassions. A rotating mayor selected by the city councilmembers could perform these functions effectively and the voters, of course, would still directly elect all five councilmembers. For these reasons, the City Council believes that making the office of mayor appointive rather than elective will actually increase city residents' opportunities to directly elect city officials with no significant loss of voter control over the operations of the City government. 6h ITEM NO. DATE: JULY 15, 1998 AGENDA SUMMARY REPORT SUBJECT: DENIAL Of CLAIMS FOR DAMAGES RECEIVED FROM FRED WILLIAMS, JR., GREGORY SEVERSON, AND SUE CUELLAR AND ROSA MENDEZ, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Fred Williams, Jr. was received by the City of Ukiah on June 26, 1998 and alleges damages related to a false arrest on December 26, 1997 at the Perkins Street Bar and Grill. The claim from Gregory Severson was received by the City of Ukiah on June 23, 1998 and alleges damages related to hitting a sinkhole on June 17, 1998 near 144 Mason Street. The claim from Sue Cuellar and Rosa Mendez was received by the City of Ukiah on July 7, 1998 and alleges damages related to stolen property on June 6, 1998 at the City Park Pool. Pursuant to City policy, it is recommended the City Council deny the claims as stated and refer them to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Deny Claims for Damages Received from Fred Williams, Jr., Gregory Severson, and Sue Cuellar and Rosa Mendez; and Refer Them to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Claimants Claimants Michael F. Harris, Risk Manager/Budget Officer~._~ ~ Candace Horsley, City Manager 1. Claim of Fred Williams, pages 1-2. 2. Claim of Gregory Severson, pages 3-4. 3. Claim of Sue Cuellar and Rosa Mendez, pages 5-6. APPROVED: ~~',? Candace Horsley, C~y Manager mfh:asrcc98 0715CLAIM NOTICE OF CLAIM AGAINST State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: · · This claim must be presented, as prescrfbed by Parts 3 and 4 of Division 3.6, of Title f, of the Government Code of the 1. CLAIMANT'S NAME: 2~ CLAIMANT'S ADDRESS: RECEIVED CiTY OF t.~KIAH CiTY OF UKIAH Attn: City Clerk JUN 2 300 Seminary Avenue Ukiah, California 95482 Number/Street and/or Post Office aox C~ St'--ate Zip Code (' "7c.,'->). ~"-2- (:~ "~¢ ( Home Phone Number Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name ( )_ Number/Street and/or Post Office Box Telephone 4. DATE OF THE ACCIDENT OR OCCURRENCE: S. PLACE OF ACCIDENT OR OCCURRENCE: . State Zip Code GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (At~ach additional page(s), if more e NAME(~ if_known, OF ANY PUBLIC E...MPLOYE, E(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: 8~ WITNESS(ES), tf known (optional): Name b. Address Telephone DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address 4e,~lephone - 5111 10. GENERAL DES~RIPTiON OF THE INDEBTEDNESS, OBLIGA~T_TION~ INJURY, DAMAGE OR'LOSS so far as it may be known at the time of presentation of the claim' I . ' . . ~ , ' '~ '- , ~ f 11. STAT~ THE AMOUNT CLAIMED if it tofals /ess than ten thousan~ do//a~ (~0,000) ns of the Oate of p~sontafion of ~he o/aim,/oo/ud/ng ~he ese/ma~e~ amount of any p~s~ct/ve /nju~, ~am,ge or/uss, insofar as ~ may be known at tho ~/~ of the p~sent~t/oo oF ~he o/aim, Pogether w/th the basis of computation of the amount c/aimed (for computation use ~2 be!ow). Howeved if the amount c/aimed exceeds ten thousand ~o//~ (~ ~0,000), no dui/ar amount shay be/no/ode( ~ut you mus~ /nO/cate whether the judsdiction over the o/~/~ would bo in Moo/o/phi or Sure,or Amount C/aimed $ or Applicable JurfsdictJon THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Sp~.cia/ damages for;.. General~arnages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of ac'f/on for death or for injury to the per~on or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year of the cause of action. TURE OF CLAIMANT(S) NOTE: This form of c/aim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rfgh~s or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3,/18/98 NOTICE OF CLAIM AGAINST This claim must be presented, as presc~fbed by Parts 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: cn'Y OF UKIAH le CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 Number/Street and/or Post Office Box S~ate Home Phone Number RECEIVED CiTY O.r: LfKi~H JUN 199§ CITY CLERK DEliAN I IvlEN't .... Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Offic~ Box ( ) Telephone e cir/ DA TE OF THE ACClDENT OR OCCURRENCE: State Zip Code . PLACE OF ACCIDENT. OR oCCURRENCE: 6/~ ~7" ~o~ J~ ~,3 A So,4J ·. · GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more spa.ce is neede, d): 7. NAME(S), if known, OF ANY PUBUC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: WITNESS(ES), ff known (optional): Name Address Telephone DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address b. Telephone --%.- 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR 'LOSS so far as # may be known et the time of presentatipz~f the claim: ~ 't HC- ~eff- //o(..~ ~, ~ D 11. 12. STATE THE AMOUNT CLAIMED if it totals less than len thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as fl may be known a! the time of the presen!ation or the claim, together with the basis of computation of the amount claimed (for compu!a#on use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included, but you must indicate whe!her the jurfsd/ction over the claim would be in Municipal or Superior Court. u,;//~.~ ~7~-.~ / ,"'1-t ~Cl4 .~, G om, . Amount Claimed $ ~ ~ 0 ~ A?~,e~ or Applicable durfsdicb'on THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for $ General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospec!ive special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person, or to personal property or growing crops shaft be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating 1o any other causes of action shall be presen!ed not later than one (1) year after accrual of the cause of action. '-" ~IGNA TURE OF CLAIMANT(S) Received in lhe Office of the City Clerk this NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it saffsfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rfghLs or lo interpret any law. ff you are in doubt regarding your legal rights or th · interpreta !ion of any law, you should seek legal counsel of your choice at your own expense. Rev. 3/18/98 NOTICE OF CLAIM AGAINST i ~is claim must be pr~te¢ as pr~c~bed by Pa~s 3 and 4 of Division 3.6, of ~e 1, or ~e,uo~emmen~'~de of ~e State of California, by ~e claimant or by a person ac~ng on hi. er behalf. ~TURN COMPLETED FORM TO: C~OFU~AH JUL 7 199~ A~n: Ci~ Cle~ 300 Semina~ Avenue CITY CLERK DEPARTMENT 1, CLAIMANT'S NAME: CLAIMANT'S ADDRESS: . Number/Street and/or Post Office Box State Home Phone Number Zip Code ~7~)~?-/z)/O .x-!~. Work Phone Number 1, PERSON TO WHOM NOTICES REGARDING THIS CLAlt~& SHOULD BE SENT (if different from above): Number/Street and/or Post Office Box ( ),, Telephone City State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: 6- 6 --~ ' / 6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), ff more spac~ ~ needed: ' ' ' ~ ~ ~ . , ....... · ~,-~, ,~ ~- ~--. ,_- _ .-~ ~~L~ ~. ~~~ ~o~, o~ ~r ~u. uc ~M~:Or~(s) ~~o~ c~us~ ~ ~u~r o. ~oss, e WITNESS(ES), ff known (opb'onal): .. Name Address bov ,_) - _ Tel~j3hone Se DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAIMANT WAS TREA TED: Name Address a, - b. tk~'~-~' Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR kOSS so far as it may be known at the ti[ne of presentation of the claim' ~ . ) I , . ' ~ .,- f T ~ ..... 11. STATE THE AMOU CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known a! the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($I0,000), no dollar amount shall be included, but you must indicate whether the jurisdiction over the claim would be in Municipal or Superior Court. Amount Claimed $,, ~~, ~)c.~ or Applicable JurfsdictJon , 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for:. General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: $ $ $ $ This claim must be signed by the claimant or by some person on his/her behalf. A c/aim relating to a cause of ach'on for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) of the cause of act/on. Dated: t//~ "- 7_ '-?~ ~ 2 ~iGNA TURE OF CLAIMANT(S) Received in the Office of the City Clerk this ~/~ day of _ NOTE: This form of claim is for your convenience only. Any other type of form maybe used if desired, as long as it saffsfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3118198 AGENDA SUMARY ITEM NO. 6i DATE: JULY 15, 1998 REPORT SUBJECT: RECEIVE REPORT REGARDING THE ACQUISITION OF SERVICES FROM MEYER GENERAL EQUIPMENT CONSTRUCTION FOR RENTAL OF TRUCK AND DRIVER In compliance with Section 1522 of the Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing more than $5,000 but less than $10,000. The services being acquired are from Meyer General Equipment Construction for the rental of a 10 wheel dump truck and driver for transporting plant mixed asphalt concrete to various street repair locations throughout the City. The rental rate for the truck and driver is $300 per day, and it is anticipated that this service will be provided during a period of 20 days. The expenses will be charged to Account No. 100.3110.310.000 and 100.3110.420.001. Various street locations are planned for permanent asphalt patching or thin overlays by the Street crew. Assistance is needed in the delivery of asphalt material to the repair locations. RECOMMENDED ACTION: Receive report. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Requested by: Prepared by: Coordinated with: Attachments: Jim Looney, Public Works Superintendent Rick H. Kennedy, Director of Public Works/City Engineer Candace Horsley, City Manager None. APPROVED:~ ~~,~(~ C~ndace 121orsle~City Manager R: 1 \LAN D FILL:kk AM EYER ITEM NO. 6j DATE: July 15. 199~ AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT AND RECEIVE REPORT FOR THE PURCHASE AND INSTALLATION OF REPLACEMENT HEATING AND AIR CONDITIONING UNITS AT CIVIC CENTER. In recent weeks a heating and air conditioning (HVAC) unit located on the south wing of the Civic Center has failed and will require replacement with a more energy efficient, gas fired unit. In addition to replacement of the faulty unit, staff is recommending replacement of a second aging unit at the same time. Significant cost savings can be realized by allowing the contractor to purchase and install two units due to the cost of transportation and mobilization of specialized equipment during the installation. A Request For Quotation was sent to HVAC contractors on June 23, 1998 with bids being received from Ukiah Heating and Cooling, AC&R Services, Reliance Enterprises, and Roberts Mechanical. Of the four bidders, Ukiah Heating and Cooling was the Iow bidder in the amount of $6,338. All bid sheets are attached for the Council's review. Funds for replacement of these units have been budgeted over the past several years in the Fixed Asset Replacement Fund, 698, with a current balance of $18,500. The specific purchase of this equipment was not budgeted for 1998/99 and thus the budget amendment detailed in Attachment #1 authorizing expenditures in account 698.1915.800.000 by $6338.00 is necessary. RECOMMENDED ACTION' Approve amendment to 1998/99 Budget, increasing Account 698.1915.800.000 by $6338 as indicated in attachment #1 for the purchase and installation of two replacement HVAC units for the Civic Center. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. Determine units do not require replacement at this time and do not approve. Citizen Advised: N/A Requested by: N/A Prepared by: Larry W. DeKnoblough, Community Services Director Coordinated with: Nora Kennedy, Purchasing Supervisor Candace Horsley, City Manager Attachments: 1. Budget Amendment Worksheet 2. Bid Sheets Candace Horsley, (~ity Manager LD2 HVAC2.ASR _ 0 0 n~ Z 0 TO: CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 70%463-6234 REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER UKIAH HEATING & COOLING 144 Orr Springs Road Ukiah, CA 9,5482 Attachment #2 DATE: 6/23/98 REQ. NO. E 15710 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. June 30, 1998 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATION,' QUA."CTITY _ 1 Optional: 1 ARE REQUESTED FOR THE FOLLOWING ITEMS: DESCRIPTION Remove AC-2A Heat Pump and install new over Police Department Exercise Room, located at 300 Seminary Avenue, Ukiah, CA 95482. ALL QUOTATIONS SHALL BE F.O.B. UKIAIt, CA. New Installation shall be 1 - Day & Night gas fired, electric cooling packaged unit. Model #580DEV036074 including economizer package: Model gCRECOMZR001A02. Rating efficiency: 10 seer Price to include complete installation, all necessary duct work, electrical, plumbing, and control modifications. For Inspection: Contact: Larry DeKnoblough, 463-6221 or Tammi Weselsky, 463-6237. Additional unit remove AC-2B Heat Pump and install same as above. Location: same area. 1. Quote costs as install at same time. 2. Quote costs as install of units at separate time. REQUIREMENTS Before any work is performed, bidder must possess a City of Ukiah business license and shall furnish Certificates of Insurance on City .forms covering full liability under Worker's Compensation laws of the State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. (i) TERMS: DEL. TO: BIDDER: B~ TITLE: UNIT PRICE / / / \ TERMS: 1. Right Is reserved to reject any and all bids. 2. F:tight is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manul~acturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may Individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submRting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Uklah, within 30 days constitutes a contract. -- UKIAH HEATING & COOLING CONT. #663095 P.O. Box 872 Ukiah, CA 95482 (707) 462-6864 - FAX (707) 462-2067 June 29, 1998 CITY OF UKIAH RE' BID REQUEST The following is our bid on POLICE DEPT. EXERCISE RM. UNIT AC-2A REMOVE AND REPLACE UNIT WITH DAY & NIGHT INCLUDING ECONOMIZER, ALL NECESSARY DUCT WORK, ELECTRIAL, PLUMBING, CONTROLS AND LABOR. UNIT AC-2B SAME AS ABOVE. PRICE: $3,343.00 INSTALLED SAME PRICE: $2,995.00 UNIT AC-2B INSTALLED LATER DATE. PRICE' $3,250.00 PLEASE CALL IF YOU HAVE ANY QUESTIONS. Sincerely, Ukiah Heating & Cooling TO: AC & R SERVICES, INC. P.O. Box 804 Ukiah, CA 95482 CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION EETU"N THIS FO"M Tins CiTY OF UKIAH JUN 2 9 1998 GII'Y OLERK DEPARTMENT DATE: 6/23/98 REQ. NO. E 15710 BIDS WILL BE RECEIVED UNTIL 1:00 p.m. June 30, 1998 AT TIlE OFFICE OF TliE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennerly QUANTITY QUOTATIONS ARE REQUESTED FOR TIIE FOLLOWING ITEMS: DESCRIPTION I Remove AC-2A Heat Pump and install new over Police Department' Exercise Room, located at 300 Seminary Avenue, Ukiah, CA 95482. Optional: 1 · , TERMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. UNIT PRICE TOTAL New Installalion shall be 1 - Day & Night gas th'ed, electric cooling packaged unit. Model #580DEV036074 including economizer package: Model #CRECOMZR001A02. Rating efficiency: 10 seer Price to include complete installation, all necessary duct work, electrical, plumbing, and control modifications. For Inspection: Contact: Larry DeKnoblough, 463-6221~'/ ~°o~' Tammi Weselsky, 463-6237. 1-- Additional unit remove AC-2B Heat Pump and install same as above. Location: same area. 1. Quote costs as install at same time. 2. Quote costs as install of units at separate time. Before any work is performed, bidder must possess a City of Ukiah business license and shall furnish Certificates of Insurance on City forms covering full liability under Worker's Compensation laws of the State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. 3,600 100% upon completion DEL. TO: DEL. DATE: BIDDER: AC&R Service BY: Vaughn Mobley TITLE: Owner Phone: 462-2021 Fax: 462-0926 DATE/BID: June 29 f 1998 $3,600 $3,600 TERMS: 1. Right is reserved to reject any and all bids. 2. Right Is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on l'rom other sources and hold the original bidder liable for any increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The pdce, terms, delivery point, and deliven/date may Individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME 'MUST" be promlnentiy displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City o! Uklah, within 30 days constitutes a contract. $3,600.00 $3,600.00 $3,600.00 R-g' CORPORATION DBA RELIANCE ENTERPRISES 145 WABASH AVENUE UKIAH, CALIFORNIA 954B2 TELEPHONE 707 462-7279 AIR-CONDITIONING · HEATING · REFRIGERATION · SHEET METAL · ELECTRICAL · BOILER June 30, 1998 Attention: Nora Kennedy City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Reference: Replacement of roof top package unit. We propose to replace one Lennox unit (AC-2A) with a American Standard YCCO36F4HOB 10 S.E.E.R. gas-electric including a 100% full modulating Economizer, gas line, electric, controls, duct work and crane lift for the total sum of $4,387.00. Option: AC-2B + AC-2A replaced at the same time-total price $8,427.00. __ AC-2B replaced at a later date, the cost would be $4,387.00. if done with in 180 days of this quote. Thank you for this opportunity to be of service. If you have any questions, please feel free to call at any time. Sincerely, Thomas Bader Manager-Ukiah Office TB/dmu 1 c/c-fi le FROr'I ' F.'.OBEF.:TS r,IECH AND ELEC; ft',lC F'HONE NO, · 707 462 4336, ._Tun. 24 i'9.'_a.F: 14' 21 F'2 CiTY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463~6233 Fax 707-463.6234 .... = ........... I ms I .! · ., I,. IIIj IL m . if'ii',," a ou sT"- oa QUOTATIO ,N. I .............. i . ., . ........ TO: RETURN THiS FORM THIS I$ NOT AN ORDER ROBER'TS SERVICE & CONbTRUCTION 189 Wabash Avenue Uklah, CA 95482 .... IJ.Jll.k_/_ _QUOT^llONSAIUIR-~qUBSTBOI~ORTHi]POLLOWINOrriiM,~: ALL QUOTATIONS 8HAI:L lie F,O,B; UI~AH CA, ' 1 Remove AC-2A Heat'?-ump and install hew Over P~iice"Department ...... Exercise Room, located at 300 Seminary Avenue, Uldah, CA 95482. New Installation shall be 1. Day & Night gas fired, electric cooling packaged unit. Model ~80DEV036074 Including economizer package: Model ItCR.ECOMZR001A02, Rating efficiency: 10 seer Price to include complete installation, all necessary duct work, electrical, plumbing, and control modifications, ;For inspection: Contact: Larry DeKnOblough, 463,6221 or. "r"' '/~L~ . Tamml Weaelsky, 463.6:137. ,I Optional: 1 Location:Additi°nal, ametmit remOVearoa, AC-2B Heat Pump and install same as above. 1. Quete aa ln tali at same time. a. Quet~ corn aa lmtall of units at separate time. ./~ ¢/¢ Before any w0r~-i~-performcd, bidder mu~t possess a Ctty of Uldah business license Imd..~all fumi~ C~,'tlfical~ of Inauraneo on CiLy ' ' '"" forms coveting full liability under Worker's Compensation lawi'~'the ':' , State of California, and Comprehensive General Liability Insurance of $1,000,000 naming the City as additional insured. Insurance la to be placed with imurera with a current ~LM. rating of no less than A:VII, i ~ ._ ,,,1, !, ,,, .; .-." . .... J ......... . . ..... ILIlll. ' III ....... TiT~:_._III I i II i I n l II I ... ii ..... I . mil 'm.' TERM~I~ ' Phone: . _, Fax{ , 1, Rlgn~ Ill re~rve~{ ~o teJeot ~y ~d all bi, a, S, In DACe OF DEFAULT, ~e Cl~ Of U~ ~y eour~. ~e ~le ~ ~lgln~ bidder Ii~le for ~y I~d 4, SuMW~gom Call lh~ ~nu~mr~ n~, ~, T~ pdt, ~r~, delve~ ~t, ~d aek~ dam may I~iv~uely or ~1~ of ~e ~lng of ~ ~d, a, ALL OU~ATI~B MU&T BE IlB~D. OPEN{~ DATE , ITEM NO, 6k DATE' July 15. 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING PURCHASE OF CHLORINE TABLETS FOR MUNICIPAL SWIMMING POOL FROM LINCOLN EQUIPMENT, INC., IN THE AMOUNT OF $5,834.40 As required by Section 1522 of the Municipal Code staff is filing with the City Council this report regarding the purchase of chlorine tablets for the municipal swimming pool from Lincoln Equipment Inc., in the amount of $5,834.40. Staff has attached the Requests For Quotation sheets which were issued on July 6,1998 with Lincoln Equipment being the sole respondent. This item is budgeted in the 100.6130.690.000 account. RECOMMENDED ACTION: Receive Report ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: N/A Prepared by' Larry W. DeKnoblough, Community Services Director Coordinated with: Nora Kennedy, Purchasing Supervisor Attachments: 1. Requests For Quotation Candace Horsley, (~ity Manager LD2 CHLOR.ASR J~L-07-1998 88:59 FROH TO CiTY of UKI~ i',' ,i ~~ ,FOR QUOT, ATZON I 17874636234 P.O1 JUl 0 6 ~98 ~ IS NOT AN ORDI~I~ UNCt3LN E4~MENT INC. 2066 Comrr~ce Avenue ~~~, F~: ~2~ CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 ! REQUEST FOR QUOTATION RETURN THIS FORM THIS IS NOT AN ORDER DATE: 7/6/98 REQ. NO. E 18210 TO: CHEM QUIP INCORPORATED 2551 Land Avenue Sacramento, CA 95815 916-923-5091, Fax: 916-920-4611 BIDS WILL BE RECEIVED UNTIL 10:00 a.m. July 7, 1998 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy i QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH CA. QUANTITY DESCRIPTION UNIT PRICE TOTAL 32 (100 lb. buckets) Pulsar Plus Briquettes Dry Chlorine #1-105 TERMS: DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right is reserved to reject any and all bids. 2. Right is reserved to accept separate items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract.. AGENDA SUMARY ITEM NO. DATE: July 15, 1998 REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING DIVISION 9, CHAPTER 2, ARTICLE 15 (REGULATIONS IN PUBLIC FACILITIES DISTRICT) OF THE UKIAH MUNICIPAL CODE SUMMARY: This proposed Zoning Code revision project updates the regulations for the City of Ukiah Public Facilities (PF) Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more orderly and readable set of regulations; and to make the format consistent with other Zoning Code Articles. On June 24, 1998, the City Planning Commission conducted a public hearing and considered the proposed revisions to the PF Zoning District regulations. At the conclusion of the hearing, and after a few minor changes, they voted unanimously to support the revised language, and to recommend City Council adoption of the Ordinance. (Continued on Page 2) RECOMMENDATION: 1) Conduct a public hearing; and 2) Introduce by title only the Ordinance amending Division 9, Chapter 2, Article 15 of the Ukiah Municipal Code. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not introduce the Ordinance, and provide direction to staff. Citizen Advised: Legal notice published according to the requirements of the Ukiah City Code. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. Ordinance amending Division 9, Chapter 2, Article 15 of the Ukiah Municipal Code. 2. Planning Commission Staff Report, dated June 24, 1998 3. Planning Commission minutes, dated June 24, 1998 APPROVED: C~ndace Horsier(, City Manager The following text summarizes the proposed amendments to the Public Facilities Zoning District provisions: 1. Reformatting The Article has been reformatted to be consistent with the format for all the new Zoning Code Articles, and to be easier to read, understand, and administer. Sections have been added and/or rearranged to be consistent with the order of the Sections in the other Articles of the Zoning Code. The Planninq Commission is recommendinq that this new Section be added. 2. Purpose and Intent A Purpose and Intent Section has been added to replace the existing opening Section, which does not clearly state the actual purpose of the regulations. The new language is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to City staff and the general public. The Planninq Commission is recommendinq that this new Section be added. 3. Allowed and Permitted Land Uses The existing regulations only list "uses permitted." To be consistent with other Zoning Code Articles, both allowed and permitted land uses have been separately listed. In addition, public gardens have been added as an allowed use to be consistent with the direction provided in the new General Plan. Airports and Aviation uses have been changed from Permitted uses to allowed uses, and public forests and reservoir areas have been deemed unapplicable and therefore deleted. Finally, light manufacturing and industrial uses have been added as permitted uses. The Planninq Commission is recommending that the followinq uses be added to the listinq of Permitted Uses: public transportation facilities1 bulk fuel storage operations, community concerts, farmers markets, crafts bazaars, flea markets, and minor food services. 4. Development Standards The existing regulations do not include development standards, such as yard setbacks, maximum height limits, etc. It is proposed that the following development standards be established in the PF Zoning District: Yard Setbacks: No specific yard setbacks are proposed. However, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. Height Limits: It is proposed that different height limits be established for different types of uses. For example, a thirty foot (30') height limit is proposed for City Park structures and school buildings, and a forty foot (40') limit is proposed for City utility facilities and public safety structures. It is proposed further that electrical transmission towers be exempt from the height limits, and that the height standard for the airport property be governed by the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. 1 Parking Requirements: Consistent with the regulations for other Zoning Districts, specific parking requirements are included in the text for the PF Zone. The proposed requirements are taken from Article 17 of the existing Zoning Code. The Planninq Commission is recommending that this new Section be added. They also are recommendinq that the parking standards be expanded to list the requirements for outdoor recreation facilities, such as stadiums, golf courses, and swimminq pool.~. Landscaping Requirements Landscaping requirements for new development projects have been added consistent with the requirements in the Commercial and High Density Residential Zoning Districts. However, it is proposed that specific language precluding trees from the airport property be included, and that trees not be allowed to interfere with public utility operations. The Planning Commission is recommendinq that this new Section be added. They also are recommendinq that the requirements for Landscaping Plans be expanded to include proposed signs, and other design amenities, such as fences and/or walls. CONCLUSIONS: Staff is proposing to amend the regulations for the Public Facilities (PF) Zoning District in an effort to update and modernize the provisions; to bring them into conformance with the Ukiah General Plan; to make them more orderly and easier to administer; and to make them more understandable to the public. The format has been revised to be consistent with the format of other recently updated Articles, and a number of the regulations, such as yard setbacks, height, and landscaping have been tailored specifically to various public uses. The Planning Commission made a number of minor changes that staff fully supports, and is unanimously recommending that the City Council adopt the proposed Ordinance revising the PF Zoning District regulations. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 15, CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH CITY CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9260 of the Ukiah City Code, Division 9, Chapter 2 (Zoning) is amended by revising Article 15 (Regulations in Public Facilities (PF) Zoning District); as indicated on Exhibit "A" attached to this Ordinance. SECTION TVVO The amendments to Article 15 of Chapter 2 of the Ukiah City Code includes reformatting the text to make it easier to read, understand, and administer; adding a Purpose and Intent section; making minor changes to the allowed and permitted land uses; adding specific development standards; and including landscaping requirements for development projects. SECTION THREE This amendment to Article 15 of Chapter 2 of the Ukiah City Code is necessary to ensure that it is consistent with the Ukiah General Plan, and to create a more orderly and readable set of Public Facility Zoning District regulations. SECTION FOUR This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on July 15, 1998, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ORDINANCE NO. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: , by the following roll call vote: Sheridan Malone, Mayor ATTEST: Marie Ulvila, City Clerk ORDINANCE NO. Page 2 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ARTICLE 15. EXHIBIT "A" ZONING CHAPTER 2 REGULATIONS IN PUBLIC FACILITIES (PF) ZONING DISTRICT SECTION' 9170: 9170.1: 9170.2: 9170.3: 9170.4: 9170.5: 9170.6: 9170.7: 9170.8: Purpose and Intent Allowed Uses Permitted Uses Building Height Limits Required Site Area Required yard Setbacks Required Parking Ad ~litional Requirements Determination of Appropriate Use 9170: PURPOSE AND INTENT: This district classification is intended to be applied to properties which are used for or are proposed to be used for public or quasi-public purposes or for specified public utility purposes. Additionally, the purpose of the Public Facilities Zoning District is to provide business opportunities on large public serving land uses such as the airport. Finally, the Public Facilities zone is consistent with the Public ("P") Land Use Designation of the General Plan. 9170.1: ALLOWED USES: The following uses are allowed in Public Facilities (P-F) Districts: a. b. c. d. e, g. Public schools. Parks and recreation areas and facilities. Public gardens. Fairgrounds. Civic centers and similar sites and uses. Conservation and natural resource conservation areas. Airports and aviation related functions and uses. ORDINANCE NO. Exhibit "A" Page 1 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 h. Public utility facilities and uses. Historical sites and monuments. Uses and structures which are incidental or accessory to allowed uses. 9170.2: PERMITTED USES: The following uses are permitted in Public Facilities (P-F) Districts subject to first securing a Use Permit: a. Public cemeteries and similar uses. uses. b. Refuse disposal/recycling areas, and refuse transfer stations and similar Co d, e. go Corporation yards. Quasi-public land uses. Light manufacturing and industrial uses. Storage facilities and bulk fuel storage. Establishment, maintenance, operation and removal of circuses, carnivals, amusement parks, open air theaters, or other similar temporary establishments involving large assemblages of people. h. Uses and structures which are incidental or accessory to permitted uses. i. Public transportation facilities j. Community concerts, farmers markets, craft bazaars, and flea markets. k. Minor food services unrelated to the primary use. 9170,3: BUILDING HEIGHT LIMITS: The maximum height limits for buildings in a Public Facilities (PF) Zoning District are as follows: a. Airport buildings: The height limit for buildings on the City Airport grounds varies depending upon exact location. The maximum height shall be pursuant to the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. b. City park buildings: Thirty feet (30'). ORDINANCE NO. Exhibit "A" Page 2 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 c. City utility facilities and public safety structures: Forty feet (40'), except for electrical transmission towers, which are not limited in height. d. School buildings: Thirty feet (30'). e. Fairground buildings: Thirty feet (30'). 9170,4: REQUIRED SITE AREA: There is no required site area for the Public Facilities (PF) Zoning District. 9170.5: REQUIRED YARD SETBACKS: While no specific yard setbacks are established for the PF Zoning District, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. 9170.6: REQUIRED PARKING: The minimum parking area required in the Public Facilities (PF) Zoning District shall be as follows: a. Public utility facilities: one (1) parking space for each employee on duty at any one time, and one (1) space for each vehicle used in connection with the facility with a minimum ofthree (3) spaces. One (1) additional space for every 250 square feet of office space. b. Elementary and junior high schools: three (3) spaces for each classroom. A minimum of one (1) designated bus zone for loading and unloading students. One (1) space per office, and a minimum of three (3) on-site designated drop off/pickup spaces. c. Senior high school: one (1) space for each member of the faculty and each employee, plus one space for each six (6) students. A minimum of three (3) on-site designated drop off/pickup spaces. d. Airport: the number of required parking spaces at the airport shall depend on the individually proposed uses. The number of spaces shall be determined by the provisions contained in Article 17. ORDINANCE NO. Exhibit "A" Page 3 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 e. Stadiums and ball fields: the number of spaces shall be equal in number to 33% of the capacity of the facility. f. Golf driving range: one (1) parking space per tee, plus the spaces required for additional uses on the site. g. Golf course: six (6) spaces per hole, plus the spaces required for accessory uses on the site. h. Miniature golf course: three (3) spaces per hole, plus the spaces required for accessory uses on the site. i. Commercial swimming pool: one (1) space for each 100 square feet of water surface. j. Tennis courts: three (3) spaces for each court, plus the spaces required for accessory uses on the site. e. All other uses are subject to the provisions contained in the Article 17 of this Chapter. 9170.7: ADDITIONAL REQUIREMENTS: The following additional requirements are applicable in the Public Facilities (PF) Zoning District: a. Existing development as of the date of this Ordinance inconsistent with the provisions listed herein, shall be considered legal non-conforming, provided that they were legal at the time of their creation, and shall be subject to the non-conforming provisions contained in this Chapter. b. A Site Development Permit shall be required for development projects in the Public Facilities (PF) Zoning District, pursuant to the requirements of Section 9261 (B). c. All development projects in the PF Zoning District requiring discretionary review shall include a proposed Landscaping Plan commensurate with the size and scale of the proposed development project. Landscaping Plans shall be submitted as a required component of all Site Development and Use Permits at the time of application filing. ORDINANCE NO. Exhibit "A" Page 4 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 d. Landscaping Plans submitted for projects on the Ukiah Municipal Airport property shall not include trees, except in areas deemed acceptable in the Airport Master Plan. Landscaping Plans submitted for public utility projects shall only include trees if they will not conflict with utility operations. e. All proposed Landscaping Plans, except as noted in subsection "d" above shall comply with the following standards: 1. Landscaping shall be proportional to the building elevations. 2. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. 3. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in a reasonably short amount of time. 4. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. 5. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50% over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. 6. Parking lots shall have a perimeter planting strip with both trees and shrubs. 7. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use ORDINANCE NO. Exhibit "A" Page 5 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 that it is serving, relief from this requirement may be approved through the discretionary review process. 8. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. 9. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of fifty percent (50%) of the landscaped area shall be dedicated to live plantings. 10. Landscaping Plans shall include an automatic irrigation system, signs, Lighting Plan, and any other design amenities. 11. All required landscaping for public facility development projects shall be adequately maintained in a viable condition. 12. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. 9170.8: DETERMINATION OF APPROPRIATE USE BY PLANNING DIRECTOR: Whenever a use is not listed in this Article as a use permitted by right or a use subject to a Use Permit in the PF Zoning District, the Planning Director shall determine whether the use is appropriate for the zoning district, either as a right or subject to a Use Permit. In making this determination, the Planning Director shall find as follows: a. That the use would not be incompatible with other existing or allowed uses in the PF Zoning District. b. That the use would not be detrimental to the continuing development of the area in which the use would be located. ORDINANCE NO. Exhibit "A" Page 6 of 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 c. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as permitted uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in the Public Facilities (PF) Zoning District shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. ORDINANCE NO. Exhibit "A" Page 7 of 7 CITY OF UKIAH PLANNING REPORT AGENDA ITEM: , ,, DATE: 6b ~une 24, nl 1998 DATE: June 24, 1998 TO: City of Ukiah Planning Commission FROM: City of Ukiah Planning Department SUBJECT: Zoning Code Text Revisions - Public Facilities (PF) Regulations PROJECT SUMMARY: This proposed Zoning Code revision project updates the regulations for the City of Ukiah Public Facilities (PF) Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more ordedy and readable set of regulations; and to make the format consistent with other Zoning Code Articles. This project is quasi-legislative in nature and does not require City Planning Commissioners to visit the site prior to formulating a recommendation to the City Council. PROJECT LOCATION: N/A DEPARTMENT RECOMMENDATION: The Planning Department recommends that the Planning Commission recommend City Council APPROVAL of the proposed revisions to the Public Facilities (PF) Zoning regulations. ENVIRONMENTAL DOCUMENTATION: The City of Ukiah has determined that this Zoning Code text revision project is not subject to the requirements of CEQA, pursuant to Section 15061 (b)(3) of the. CEQA Guidelines (no possible impact rule) because it merely revises the regulations for the Public Facilities (PF) Zoning District, and does not significantly change the allowed or permitted uses or development standards. Therefore, it has been determined that the revisions would not alter, change, or significantly impact the physical environment. GENERAL PLAN AND ZONING DESIGNATIONS. N/A PROJECT DESCRIPTION: The proposed Zoning Code revision project includes reformatting the text to make it easier to read, understand, and administer; adding a Purpose and Intent section; making minor changes to the allowed and permitted land uses; adding specific development standards; and including landscaping requirements for development projects. STAFF ANALYSIS/DISCUSSION: The following text summarizes the proposed amendments to the planned development district provisions: 1. Reformattin¢~ The Article has been reformatted to be consistent with the format for all the new Zoning Code Articles, and to be easier to read, understand, and administer. Sections have been 1 . added and/or rearranged to be consistent with the order of the Sections in the other Articles of the Zoning Code. Purpose and Intent A Purpose and Intent Section has been added to replace the existing opening Section, which does not cleady state the actual purpose of the regulations. The new language is concise and devoid of bureaucratic jargon, and provides a clear statement of intent to City staff, and the general public. Allowed and Permitted Land Uses The existing regulations only list "uses permitted." To be consistent with other Zoning Code Articles, both allowed and permitted land uses have been separately listed. In addition, public gardens have been added as an allowed use to be consistent with the direction provided in the new General Plan. Airports and Aviation uses have been changed from Permitted uses to allowed uses, and public forests and reservoir areas have been deemed unapplicable and therefore deleted. Finally, light manufacturing and industrial uses have been added as permitted uses. Development Standards The existing regulations do not include development standards, such as yard setbacks, maximum height limits, etc. It is proposed that the following development standards be established in the PF Zoning District: Yard Setbacks: No specific yard setbacks are proposed. However, it is intended that the yard setbacks shall be equal to or greater than those for adjacent districts. The exact yard setbacks for development projects in the PF Zoning District shall be established and set forth as conditions of approval in the discretionary review process. Height Limits: It is proposed that different height limits be established for different types of uses. For example, a thirty foot (30') height limit is proposed for City Park structures and school buildings, and a forty foot (40') limit is proposed for City utility facilities and public safety structures. It is proposed further that electrical transmission towers be exempt from the height limits, and that the height standard for the airport property be governed by the provisions of Division 3, Chapter 9, Article 2 (Building Heights Near Airports; Restrictions and Penalties) of the Ukiah Municipal Code. Parking Requirements: Consistent with the regulations for other Zoning Districts, specific parking requirements are included in the text for the PF Zone. The proposed requirements are taken from Article 17 of the existing Zoning Code. Landsca~3inq Requirements Landscaping requirements for new development projects have been added consistent with the requirements in the Commercial and High Density Residential Zoning Districts. However, it is proposed that specific language precluding trees from the airport property be included, and that trees not be allowed to interfere with public utility operations. CONCLUSIONS: Staff is proposing to amend the regulations for the Public Facilities (PF) Zoning Distdct in an effort to update and modernize the provisions; to bring them into conformance with the Ukiah General Plan; to make them more ordedy and easier to administer; and to make them more understandable to the public. The format has been revised to be consistent with the format of other recently updated Articles, and a number of the regulations, such as yard setbacks, height, and landscaping have been tailored specifically to various public uses. ATTACHMENTS: 1. Draft revisions to the Public Facilities (PF) Zoning Distdct regulations. ACKNOWLEDGMENTS: The following personnel prepared and reviewed this Planning Report, respectiv_~ely: t~u mp,~ nio"~ ner Commissioner Chiles stated the major impact will be on character of the neighborhood. Commissioner Correll stated to approve the p¢oject would change the character of the neighborhood, and introduced long-term development issues. The project was not logical in terms of design. Commissioner Puser stated she opposed the project. Commissioner Larson stated the project should be reconsidered and redesigned to a more appropriate scope and scale of the neighborhood. ON A MOTION by Commissioner Larson, seconded by Commissioner Chiles, it was carried by the following roll call vote to recommend approval of Exception 94-14 as submitted: AYES: NOES: ABSENT: ABSTAIN: None. Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. Mr. Stump asked the Commission to make another motion. He stated that an obvious motion was for denial, and that Findings could be made based on the discussion. No further motions were made. Mr. Stump stated the Exception and Negative Declaration is tentatively scheduled for the City Council meeting of July 15, 1998.  amending regulations contained in the Public Facilities IntrOduction of Ordinance (PF) Zoning District; City-wide application. Applicant: City of Ukiah Planning ..Department. Mr. Stump stated the proposed zoning code revision project updates the regulations for the City of Ukiah Public Facilities Zoning District. The purpose of revising these regulations is to bring the provisions into conformance with the Ukiah General Plan; to create a more orderly and readable set of regulations; and to make the format consistent with other Zoning Code Articles. PUBLIC HEARING OPEN: 8:56 P.M. PUBLIC HEARING CLOSED: 8:57 P.M. Commissioner Chiles stated the airport was a permitted use and is now an allowed use, and inquired as to the use of the Helipad at the Hospital. Mr. Stump indicated that the Helipad is governed by C-2 Zoning. Airport related uses should be allowed at the airport and not require a use permit. MINUTES OF THE CITY OF UKIAH PLANNING COMMISSION PAGE 10 JUNE 24, 1998 Commissioner Correll inquired the difference between light manufacturing and industrial uses, and why has light manufacturing been added as a permitted use. Mr. Stump explained the difference, and indicated that this will allow the opportunity for light manufacturing to occur on PF property. Currently, on the airport there is the City of Ukiah Corporation Yard, and a lumber facility. The property is unobstructive, and close to the airport. Chairman Pruden advised there is the possibility of the school bus barn relocating to the vacant Montgomery Wards building, and the possibility of an above-ground tank farm at the airport. She stated she would like to have added under Permitted Uses: storage facility/fueling facility. Mr. Stump replied this item would be included under storage facility, and would also have to be consistent with the Airport Master Plan. Commissioner Larson stated he would like see added to Permitted Uses: public transportation facilities. He also inquired about craft fairs, flee markets, food concessions, of an outdoor nature. Mr. Stump replied those items could be included under Permitted Uses, Item G, as other similar temporary establishments involving large assemblages of people. It was the consensus of the Commission to add under Permitted Uses, Item i - community concerts, farmers markets, crafts fairs, flee markets, and minor food services that are not accessory to the primary use, and that they will require a Zoning Administrator Use Permit. Commissioner Puser inquired about Required Parking, Item b, three spaces for each classroom. Mr. Stump replied required parking is from the existing code, and may be reflective of parking for the teacher, parent assistance, or student teacher. Chairman Pruden stated she would like to see "signs and other design amenities" added to Item 10 of the landscaping requirements. The Commission reached a consensus on this language. Commissioner Larson stated the General Plan should provide standards and mandated requirements for landscaping projects in the community. MINUTES OF THE CITY OF UKIAH PLANNING COMMISSION PAGE 11 JUNE 24, 1998 carried by the following roll call vote to approve Chapter 2, Zoning, Article 15. Regulations in Public Facilities (PF) District, as amended. AYES: NOES: ABSENT: ABSTAIN: Commissioners Larson, Chiles, Puser, Correll, and Chairman Pruden. None. None. None. 7. PLANNING DIRECTOR REPORT Mr. Stump stated there will be a Site development Permit for Ukiah Aviation, and a Site development Permit Amendment for the Mendocino Brewing Company, changes to the landscaping plan at the next meeting. The Manufacturing or M District revisions will not be presented at the next meeting. 8. PLANNING COMMISSION REPORT Commissioner Puser stated September 13 through September 17 in Portland, Oregon is a conference entitled "Rail Illusion". Commissioner Larson stated he completed the City of Ukiah Police Academy Program. Chairman Pruden stated the Chamber of Commerce is sponsoring a public forum on a proposal to replace the existing sign by Cox-Schrader Road, and the design of two new monument signs. Commissioner Chiles stated the Dark Sky Ordinance should be reviewed by the Commission. It is an ordinance that requires lights to radiate down, not up. Chairman Pruden stated the RCHDC choose in-lieu fees of $61,000, and dedicated the fundS to Observatory Park. 9. ADJOURNMENT There being no further business, the meeting was adjourned at 10:00 p.m. Chairman Pruden Kathy Kinch, Recording Secretary B:IUglIN MO62498.PC MINUTES OF THE CITY OF UKJAH PLANNING COMMISSION PAGE 12 JUNE 24, 1998 ITEM NO. 10a DATE: July 15, 1998 AGENDA SUMMARY REPORT SUBJECT: REPORT FROM SOLID WASTE, INC., REGARDING STATUS AND SCHEDULE FOR UKIAH TRANSFER STATION On May 28, 1998, Ukiah Solid Waste sent the City a draft schedule for the design, permitting, and construction of the Ukiah Transfer Station on Taylor Drive. They have requested to come before the City Council to give a report on the status of their initial study and use permit, as well as to answer any questions the Council may have regarding the project and construction. Attached is the original project task and schedule submitted by Ukiah Solid Waste for Council's review. RECOMMENDED ACTION' City Council receive report regarding Ukiah Transfer Station project and schedule. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised' N/A Requested by: Richard Shoemaker, Vice-Mayor Prepared by: Candace Horsley, City Manager Coordinated with: Attachments: 1. Letter and Schedule from Ukiah Solid Waste, dated May 28, 1998 for Ukiah Transfer Station APPROVED: ~', /~~q~¢~, Candace Horsley, Ci Manager 4/Can:ASRUSW H~'¥'- 28--98 11 :~8 AH EBA WASTECHNOLOGIES ~ 78]' 544 0866 FAX TRANSMISSION EBA WASTECIINOLOGIES 825 $ONOMA AVENUE, SUITE G. SANTA ROSA. GA 95404 PHONE: (707) 544-0784 FAX: (707) 544-0866 P.O1 TO: Candace Horsley, City Manager FIRM: City of Ukiah FAX: 463-6204 NUMBER OF PAGES: 2 FROM: Dale Soiheim RE: Ukiah Transfer Station (including cover sheet) DATE: May 28, 1998 JOB#: 97-603 Message: Candice, as requested by Jim Salyers of Solid Wastes Systems, attached is a draft schedule of tasks for the design, permitting and construction of thc Ukiah Transfcr Station proposed for the Taylor Drive site. In our pre-application meeting with Para Townsend of Mcndocino County Planning and Building Services, it was determined that the environmental impacts of concern include traffic, air quality, noise and visual. We discussed the possibiliby of the applicant (Solid Wastes Systems) providing the evaluations for these impacts along with the Initial Study to expedite the use permit process. As shown on the attached schedule, we are proceeding witla preparing a Project Description that will be the basis of the impac! evaluations for traffic, air quality and noise. We are also proceeding with a Boundary and Topographic Survey and a Geotechnical Investigation so the site layout can be finalized. Depending on thc completion of these ev',dautions as~d incorporation of thc results into thc Inital Study, thc use permit application should be submitted in mid July. If all goes well with the permitting, we intend to bcgin grading for thc building pad (fill) in thc fall of this year and commence with thc rcmaining site and builidng improvements in May of 1999 for a completion by November 1999. Please feel free to call mc if you have any questions or nccd any further information at this time. cc: Jim Salyers; fax'568-6242 825 Sonoma Ave.. Suite C. Santa Rosa. CA 9,~i404 (707) 544-0784 FAX (707) 544-0866 225 W. Ho.,,pitulity L~n¢, Suite 200, San Bernadino. CA 92408 {909/ 890 0432 FAX (9091 890 0422 28-98 11 :~9 AM EBA WASTECHNOLO~IES ?0? 544 0866 P.02 PROJECT TASK AND SCIIEDULE FOR UKIAII TRANSFER STATION Esl. Completion Date INITIAL STUDY/USE PERMIT · Prepare Project Description · Complete Impact/Mitigation Evaluations for: · Traffic · Noise · Air Quality · Visual/Aesthetics · Boundary and Topographic Survey · Geotechnical Investigation · Prepare Initial Study · Submit Use Permit Application & Initial Study 5/29/98 6/3O/98 6/30/98 6/30/98 7/15/98 7/17/98 . FACILITY PERMITTING · Air Permits - Submit for Authority to Construct · Stormwatcr Pollution Prevention Plan · Report of Station Information · Submit Solid Waste Facility Permit 10/12/98 10/12/98 10/12/98 2/15/99 o FINAL DESIGN PLANS & SPECIFICATIONS · Site Design · Site Layout · Grading and Drainage · Landscaping and Irrigation · Utility Design · Building Design (Architecture, Structural, Electrical) · Technical Specifications · Bid Documents · Bid and Award Period ! 0/12/98 10/12/98 4/1/99 4/1/99 4/1/99 4/1/99 4/1/99 5/1/99 , CONSTRLJCTION · Pad Grading · Building and Site Improvements 11 / 13/98 1 I/1/99 Assumptions: a. 3 month use permit process b. 4 month process for issuance of an Authority to Construct from fl~e Air Pollution District c. ! month construction period tbr pad construction (till) d. 6 month construction period tbr building and site improvements e. Construction begins prior to issuance of Solid Waste Facilily Permit