HomeMy WebLinkAbout1998-10-21 Packet ..
WttEREAS, the National Federation of Business and Professional Women Clubs
, .
began National Business l~'otnen's Week itt 1928 to drantatize women's contributions to
the econotnic, social attdpolitical life of the contntunity, state, nation and worl& and
WtlEREAS, women comprise 46percent of the American workf orce, contributing
greatly to the ecottomic stability ~f this nation; and
WItEREAS, National Business Women's Week has received the commendation
of every President of the United States since IIerbert I-Ioover; and
WItEREAS, Business and Professional Women Clubs have a long list of social,
educational, economic and political achievements aimed at gaining legal, economic attd
social equality for all persons; and
WItER.EAS, all of us are proud of their leadership in these many riel& of
cndeal,or.
2VOW, TItEREFORE, I, Sheridan Malone~ Mayor of the Gty of Ukiah, on behalf
of my fellow City Councihnembet,, Jim Mastin, Kristy Kelly, Phill¢ Ashiku, and
Guadahtpe Chavez, do hereby proclaitn October 18-24, 1998~ as
NATIONAL BUSINESS WOMEN'S WEEK
and fitrther urge all citizens of Ukiah, all civic and fraternal groups, all educational
associations, all ne}~,s media and other community organizations to join itl this sahtte to
working women.
Dated: October 21,1998
Sheridan Malone, l[la. vor
participation, as do the size and number of the pumpkins at the annual weigh-in.
NO~, TttEREFORE, I, Sheridan Malone, Mayor of the City of Ukiah, on behalf of my
fellow City Councilmembers, Jim Mastin, Kristy Kelly, Phillip Ashiku, and Guadalupe Chavez,
do hereby extend our sincere appreciation to Harry and Shirley Botham for their pivotal
PROCLAMATION
}FItEREAS, Harry and Shirley Botham, long time residents of the Ukiah Valley, have a
love affair with the pun~pkin, the orange squash-Hke fruit which brings out the children in all of
us on October 31 and is the icon for the harvest season; and
14qtE~, the Bothams, wanting to insure that the Great Pumpkin would visit Ukiah 's
pumpkin patches, began the great pumpkin weigh-in competition, encouraging many citizens to
become avid giant pumpkin growers; and
I97tE~, the Bothams, knowing a celebration honoring the pumpkin would bring great
cheer, notoriety, and blessings to the community which held such revelry; and
'tFHEREAS, the Bothams, recognizing that the Ukiah valley's residents could realize the
magical powers of the pumpkin, devised the idea and served as the catalyst in the development
of Ukiah 's Country PuntpkinFest; and
IFHEREA$, the PumpkinFest is a festival of significant proportions which brings the
valley to llfe through numerous events in and around downtown Ukiah; and.
WHEREAS, the PumpkinFest, now in its fifth year, continues to grow in stature and
contribution to their community through their love of the pumpkin and invite everyone in the
valley to join us on October 24 & 25 for the fun and festivities of the UMah Country
PumpkinFest
Dated: October 21, 1998
Sheridan Malone, Mayor
MINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting
Wednesday, October 7, 1998
The Ukiah City Council met at a Regular Meeting on October 7, 1998, the notice for which
had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers,
300 Seminary Avenue, Ukiah, California. Roll was taken and the following
Councilmembers were present: Councilmembers Ashiku, Kelly, Mastin, and Mayor
Malone. Councilmember absent: Chavez. Staff present: Sergeant De...~y, Finance
Director Elton, Personnel Officer Harris, Risk Manager/Budget Offic~::.~arrj.~ii!ii~ity Manager
Horsley, Public Works Director Kennedy, City Attorney R~port, P...l~i!~!i!~::irector Sawyer,
Senior Planner Stump, Police Chief Williams, and Ci..t.:~iii~i!.:..e. rk
3a. Proclamation Advocating Human Rights
Mayor Malone read the proclamation advocating':!~i~ma~ii~~ii!iiii!i!ili!
Cora Simmons accepted the Proclamationali~~ii~h,e Procl~i~ii~'~ did not contain the
language that she had intended. Her i~¥~ili~iii~iii~ve a:~i~'clamation designating
October 22nd as a day that there woul~?~;e no p~i~!i~ii~.t.:.~ii~¥ killing by a police officer
on that day. She applauded the..?:~i~n andi!!~ii~om~iiiiiii~iii!ii~ enforcement but felt the
proclamation the City supported:~:' not s.t.:~hg eno .u..,~ .......
4. APPROVALICORREC~i~:N OF
a. Rea.ular M e eti n a.::~[~:.S~te m b e~!i~i~!iil....:l::~
MIS Ash!:~~.lone a..p.:~i~i!i~e min~!~'":~"'Regular Meeting of September 16, 1998
as sub~i~ii!i!~i.ed I:;~;~i~~i...n.~ roll'~:ii"vote: AYES: Councilmembers
Ashiku,
Kelly,
Mastin, a'~i~iii!~~iiiMalon'~!iiiiii~~i~::None.- g ABSTAIN: None. ABSENT: Chavez.
5. RIG H~iii~iiii~~AL DE~i~i~'N
Mayor Mi~i~e re~~ii!~:=~app(~'al process.
6..:~iiiiiii?~ONSENT CA~!~R
C:~cilmember K~!~ inquired about Item 6g with regard to a letter from Ms Kraft's
~~ey requesting..~t the sidewalk condition be repaired.
~i~ili~~g~i~iey advised that a letter was sent to the contractor informing them that
~ii~i~~~nt permit would be necessary and to remove the impediment. The City
sidewalk and billed the contractor for the repairs.
MIS Kelly/Ashiku approving Items a-o of the Consent Calendar as follows:
a. Accepted Notification to City Council Regarding Award of Bid for Installation of Two
Four Inch Conduit Trench Crossings on Orchard Avenue to Wipf Construction in the
Amount of $9,850;
October 7, 1998
Page 1
b. Adopted Ordinance No. 1013, Amending Division 4, Chapter 2, Section 3707.9 of
the Ukiah City Code Establishing Industrial Waste Rates, Time Period
Requirements for Adjustments and Method for Determining Equivalent Sewer
Service Units for Certain Industries;
c. Adopted Resolution 99-17 and Authorized the Mayor to Execute Amendment No.
1 and Exhibit A, to Contract No. 94-SAO-00047 for Funding of Maintenance Work
at the Shasta Powerplant;
d. Approved Notice of Completion for Construction of Street Striping 1998,
Specification No. 98-10;
e. Accepted Report of the Acquisition of Services from Republi .c..:LE..lectr.~ii~: Installation
of Traffic Signal Loop Detectors in an Amount Not to Exc~iii~!~0;
f. Authorized Expenditure of $15,000 for JuveG~!~iii~iWork~iiiii~~.. at Ukiah Solid
Waste Disposal Site;
g. Rejected Claim for Damages Received Fr~?~enee ~::' ~i~iii~~...e.d to.....j..~ii~t
Powers Authority, Redwood Empire Munici~i~: Insur.a..~'
h. Accepted Report of Emergency Purchasesiii~iii~!~:"Stabilizatior~::~~!ii~:'"Ukiah
Solid Waste Disposal Site and Authorized Bu:~!iii~...ndment Transf~:~::::~f $35,000
from Account 660.7301.250.000 to Account ~ii~i~i~::l 0.000;
i. Awarded Bid For a Used 250 KW Gene~!{;::)r'::~i!i!i~iiiiii~y.....dro Plant to Bayside
Equipment Company In The Amount of ..$.2~,000;
j. Awarded Bid For the Purchase of U~i!i~..t:ymer t0':~:~::~ili~chnologies In The
k. Approved Lease For A Porti0~ii!i!~::"the .~:"..~ii!!!~j...o...9~i!::[~irport With Mendocino
I. Accepted Notification Reg.a..r:.:.,d.'i~'g The.~ard of.i~i~i~i~:~)r The Purchase of Three (3)
600 AMP Distribution SW.:~s to S~thwest,:~wer In The Amount of $7,792.79;
m. Joined Amicus Brief to.:~'~ of ~als in..::~ard Jarvis Ass. v. San Diego;
n. Awarded Bid For The... disposal O.~ii~.li~,ii~S Residuals Processing, Inc. For The
Su..:~iii~:f $40.527:~ii~in Duri~iiii~iii~ther And $49.52 Per Ton During Wet
~~-:~...Plus ~i~ii~iiii'.M...onth ~~?~railer Rental;
o. /~~iii~..u:.dget ~~~..t for Replacement of Failed Engineering Department
The moti~!i~!~ii~ii~!i~..o..llowi:~:~'roll call vote: AYES: Councilmembers Ashiku, Kelly,
Mastin.~ili~:~l Mayor ~!~iiiiiiiiii~oes: None. ABSTAIN: None. ABSENT: Chavez.
..:.:.:.:.:o.
......
7. ::~iiiiiiii? AUDIENCE C~:.~'NTS ON NON-AGENDA ITEMS
E~iii~arnett, 915 VV.~iii!~erkins Street, was of the opinion that the City Council should
i~:!gate the dea.,.t.:~ii~:f Marvin Nobles and inquired why three officers, plus an attack dog,
? ~ii~i~..o. t tak.e...::~...o.:~!?:Person into custody. He felt that the policies and procedures for the
~i~ii~~At should be made available to the public.
' ":'::::!:i:i:i:i:i:~:i:i:~::::::':'"' '
9. UNFINISHED BUSINESS
a. Reconsideration of Demolition Permit For St. Mary's Church
Councilmember Ashiku reported that he has been advised by the Fair Political Practices
Commission that he must recuse himself from this matter for the next 14 days due to a
possible conflict of interest.
October 7, 1998
Page 2
City Attorney Rapport advised that the City Council would need a 4/5's vote would be
necessary if the City Council wanted to enact an emergency ordinance. Since only three
Councilmembers are present to hear this matter, Council would not be able to enact the
ordinance as an urgency measure.
He reported that at the May 20, 1998 City Council meeting, Council determined that the
St. Mary's Church has historical and architectural significance. Government Code §37361
is a statute which authorizes cities to protect historical and architecturally significant
buildings. In 1994 a Subsection was added to that statute which said that.,,.[~ii~he building
is owned by a religious organization, and the religious orga.r;!.izatior~!i~jects to the
application of city regulation that protects historic buildings, the~i!~ii~..c.~'ot apply thos, e
regulations to the property that is owned by the relig.i.~..$., orga~~i.:.:::. The St. Mary,...s....
Church had objected to the City's architectural prote~i~:::~egulatii~i!i~iiiii~iii~..e, lutes to th.~
church on Perkins Street. Therefore, the City ~'ncil de~;i~iii!~iiiii~...a.y 20..:::t.-~'i,
although the church has historical and architectural sign[fl.'.~:~ce,
should be allowed to issue the Demolition Permit. !ii~ii~:~)lition Permi~::::~iiiii~i~'ed on
May 21, 1998 by the Building Official. On July 3d~!iiiii~i~iiiii...t...~.e property owners::~:~:~:~:~:~::":'"'received
approval from the City Engineer for a Tentative Pa~iiii~i!!~.r.:. a five-parcel subdivision
..............
of the St. Mary's Church property which includes?:!?~§ a i~::::..o..f recording the parcel
map, that the owners demolish the church .............
On September 10, 1998, the City rec.ei~iiiiii~iiii!i~ilili~r, om N~:,~i~al Trust for Historic
Preservation (National Trust), which...:~i~'lose.~iiii!~ii~~::::::~ the Superior Court in
Sacramento which had declared the !~, Sub~ior~:~~~ji~tional as a violation of the
establishment clause in the Unitect~:..~tes an~ii~alifor~i~i~i~nstitutions, and a violation of
..... ::i:i:i.'-"::;::'" . "::iiiii::' . . :Ji!iiiii!'
the No Preference Clause in the:=~i~orn~a~nsbtube.'~=. The No Preference Clause says
that the State cannot give a pr~=~ce a.~g relig~i~:S as to a non-religion organization.
The City was then asked to..~:.re~hsider it~!~&~si~i!~' light of this determination, that State
statute is u~=...~nstitutiona!ili?iii!i~ii~isponse?i~i?ii~ili~i~'r from the National Trust, he submitted
a repo~i':i~iii~,cil, rff~i~!ii~...e...ralle " iiii! t 'tsfor their consideration. He advised that
the Sup~i~ii~ii~=..d...ecisi~i~iii~!iii~i~=94 Subsection is on appeal to the Third District Court
of Appeal ir~:~"§~'''. . .:.~~..to, is stayed on its appeal. Until a final Appellate
Court or the S~~?~i~,urt de~i~iiiii~"""made in the case, the Order does not conclusively
establish t iii ' i i ii =,is,,un "stitutional. He noted,, that Article III, Section 3.5 of the
State ~titution '~ii~?~iiii==-.?..administrative agencies from declaring a state statute
unco~i~itutional or r~i~iiii~O enforce a state statute, unless that statute has been
d~!~d unconstituti~~'i:''i::i~9 an ^ppellate c°urt' ......
..:.:.:.:..
......
O~ii~inted out that....t~:~time for challenging the City Council's May 20,1998 decision has
~~..d... The .C...i.~.t..~iii~ouncil has no legal obligation to take any action in response to the
i~:...~ii~ii!..-t~ii~:;3nal Trust. He warned that if the City Council determines to undertake
r~~i~~"'of the May 20, 1998 decision, it could expose the City to litigation. Under
the '~¥~:{:i;:~g Ukiah City Code, the City Council does not have the authority to reconsider
its decision under these circumstances. To address this problem, the City Council could
adopt an ordinance, on an urgency basis, authorizing reconsideration and attempt to apply
that ordinance retroactively to its May 20 decision.
October 7, 1998
Page 3
He discussed issues the City Council would need to address to enact an urgency
ordinance. He recommended that the City Council take no action in response to the letter
from the National Trust for Historic Preservation. The time has passed to challenge the
Council's May 20 decision. He noted that the constitutionality of the statute was not raised
by anyone at the May 20, 1998 hearing. For those reasons, he felt that would be the most
legally defensive action to take at this time.
Mayor Malone advised that the same three Councilmembers who made the decision on
May 20 are in attendance to hear the matter again. With only three Co.u.~cilmembers
available to hear the pending matter at this time, an urgency ~...d..inan~iii;;~ould not be
invoked at this meeting. He expressed his concern that th~iiiiii~~:~d emergency
ordinance would open other issues in the future, astrally t~!i~!i~cision could be
revoked at a future date. He expressed his concer .n. ii~i~::'=iiabilit~iiii~~ii~i~..t.h going ba~
to reconsider previous Council decisions at some ~'~'e date,,~:iii~iiiiii? .......
Public Comment Period Opened: 6:58 p.m. iiiiiiiiiiiiii!i!iii:~ii!i~::~:~:~:::~i::iiiiiiii!i!~::"
Richard A. Schreiber, 700 E. Gobbi Street, a.d."~iiii!ii~t..::: St. Mary's Church was
condemned by the City and a Demolition Permit ha~!?~:~e;~iiiii~~iilb:y:., the City. The church
has .raised funds to construct their new churc....~i~i~?:~:.e opp~iii~D.,C...il overturning their
prewous decision to allow a Demolition Per~i.t..:i!iii!ii~i~!~i?:~ouncil '~~!'"':~tand by their word.
Phil Baldwin, 627 Willow Avenue, com~:~de?~!ii~i~.t.e~:y!i for his research on the
matter. He noted the Demolition Pe~it was:~ii~ue'~!!i{~iiii~?after the City Council took
action on the matter. He addressed:~i~ction -3..~:'6, sub~i~:'n (c) . He felt the community
needs more time to work with .,t:~ii~urch. ii::ii~velope~::i' and cultural groups in the City in
order to preserve the church ~i::~void .~!="'taking!i!iii~'sue, and ensure the church is paid
for their prQ.perty. He fel.t.~::~...th~ii?',With th~!?~i~.gi~!~munity concern, an amiable solution
could be..:~e for the~ii~ii!i~ s Chd~ii~i~::"would meet the concerns of all parties
Jim Stepl~~iiii~.'.e.tter ~iiii~!ii~ent, and member of the parish, was in favor of
demolition of..:.::~ili~~::.and ~~!~'ed his concern with the occupancy of the church,
Ma~:n Villwock dis~ii~'er concerns with the letter from the National Trust and felt
th.~!i~ty should have a.~i~e~s ..... whereby they can reconsider an issue. The City determined
i~!i!iiMay that St.":~:~::' ' ·
Ma~::is Church had h~stor~cal significance, but allowed the demolition
E~..ss due to theiiii~atutes known to them at that time, and the fact that the religious
~~-"Z. ation did..~i::i~bject to their decision She felt the Cit's decision ives a
::::::::::::::::::::::::::::::::::::::::::: ......................... ~:~:::::i~i~::::::~ .... Y g p refe re n ce
t~ii~i~i~iii~nization and the statute exempts them from certain rules that may apply
t~iiii~ii:~i~'~y owners. The Demolition Permit was issued to someone other than the
church, and therefore would not come under the exemption of the statute. She urged the
City Council to "look at the big picture" and create an authority for itself so that when an
issue needs to be reconsidered, it can be addressed. At the time of the City Council's
decision in May, no one knew that the demolition of the church would be an issue of the
sale of the property.
October 7, 1998
Page 4
Phillip Ashiku, Ukiah, inquired of he City Attorney if he could speak on the matter.
City Attorney Rapport advised Mr. Ashiku that he can express his views as a private
citizen.
Mr. Ashiku felt that when the City Council made their decision in May, they made it with
the best possible facts available to them at that time. It was his opinion that it is a vested
right of the church and property owner in their pursuit of the Demolition Permit and
subdivision map for the property. He felt it would be to their detriment if th...e...iii~ocedure is
contemplated in a process for the revocation of the Demolition Perr~i~t and.::~ld place the
City in an incredible liability situation. He expressed st.r. ong con..~S.:~i~ liability to the
City and costs in attorney fees should the City Coun~iiii~y..ertur~ili~iii~:a..y decision. He
urged the City Council not to enact any process whi~~id plaq~ili~ii~i::ii..n jeopardy:~.~
this, and future decisions, and expounded upon th~iiii¥~ability i.~ t'~!ii~ii~~ .......... ~!iii?'
Mark Schuy advised that many parishioners are v~ii~~ned about t~ii~~:.'~::"being
desecrated and how the church will be used after:~iii~~.rty is sold. H~':'::~'~it the City
Council should not revoke the Demolition Permit ..... ~!~i!iiiiiili!iiiiii!iiiiiiiiii!iiiiiiiiiiiiiii!iii!iii?:i~::.
Al Bazzani, 2820 Boonville Road asked "Where? a e';~iiiii~!i!iliiiiiiiii!!~: ..... t?,,
, ~:~:: p :~:~: :~:. ~n~l . He expressed
======================================= ==============================
concern that rules have been established, '~i~§ave bee'~::'~i~d, and eo le
..... :~i::~ ........... ::::::::::::::L:::?:::::::::: ......... ~i:.ii .............. :' . p p have
taken the proper steps towards a change..::i~i~;~~....'.'~i!~iii~ futur~i~:§e of the property. He
felt the Council has enough stop-ga~i::i~asur~!?~ii~i~a....t-iiii~is time and encouraged
them not to enact another ordinancei~?' ..:~i!iiiii? ...... ~iiiiiiiii!iiiiii!iii!iiiiiiiiliiiiiiiii?
Judy Pruden, 304 South Horte~ii'iii~'iscus~l a pre.v.;i~:'::us City Council action concerning
amending an ordinance for the::i~i~strial.~!ik rega.r..:d~g an auto dealership. At that time,
Council amended that ord.i~a~:i She f~i~i!ii~ii~S?:~.~~ant to admit when a mistake is made.
Occasion..:~ili~ii~:istakes..:~i~~, and f~i~ii~i~~' should be made whereby the, mistakes
can be~~.d., Sh~i~iii~i.ved m'~:~:~hone calls regarding the St. Mary s Church
and felt ity to preserve its historical resources.
Katherine Ro..l~iiiii~:..W.~i ~; S~~[.on, expressed her concern with the polarization of
the com~~~i~i~....e..., de~iition of St. Mary's Church. She would like to see the
comm:~i~i~~ and City'~~iiii~d a way to preserve St. Mary's Church, while making just
com~sation to the c~i!i~6:i: the property. She felt the community has a second chance
to.::~hsider the futur~i!!!~t?:i!~:he church structure. She encouraged Council to draft an
o..~!ance so that the~mmunity would have more time to consider alternative uses for the
~.::h, without d.e...:~ralization of the church.
::::::::::::::::::::::::::::::::::::: .-;.::i:!:i:i:i:i::"
iiii:i:i:i:i:!:!:!:!:i:i:i:i:i:i:i:!:i:: .... ..:.:.:.:.:.:.:.:..
~i~!iii~~!ii?:~'20 Malagra Road, advised he is a parish member and hopes the City
C~iiiiiii~i::~ consider all options and enact an emergency ordinance regarding the
demolition of St. Mary's Church.
Mike Shapiro, businessman at 367 N. State Street, advised that he is one of the
developers who entered into a contract with the Archdiocese to purchase the property.
One of the conditions that the Archdoicese put on the sale is that the church be demolish.
October 7, 1998
Page 5
He discussed section (c) and how it was put into place as a guide to a religious
organization for their sacred property. He discussed the letter from the National Trust and
felt the law is still binding until an Appellate Court makes a decision otherwise. He
advised that they applied for a minor subdivision and were told by City Staff to proceed.
They have followed the law and felt there is no need for an emergency ordinance
concerning this matter. He and the other developers have taken the May 20 decision of
the City Council to be permanent. With a new ordinance, the City Council would be able
to change their mind concerning a previous decision. They have entered their contracts
in good faith, based on the May 20, 1998 City Council decisions concerning.,:~...e St. Mary's
Church property. .:~::. ..:::-'-'::'::::"
.... ,.:::::~:::::-'
Monte Hill, 1308 W. Clay Street, advised that the c.~~ is ~~~ with the future
occupancy of the church. If the City Council pass,~iiii~'~:~'merg~!i~i~ce, they ~'
essentially saying that there is no assurance that th~!~ndition,~j.~:0~i~i!~iiii~e ch.....:u..~,
or any property owner, could not be changed in th~ii~uture...,:~iii¢iii?' "::~iiiiiiiiii~ii!iiiiiiiiiiii!iiiiiiiiiiii!iiiiiiii~iiiiiiiiiii!~? ....
Public Comment Period Closed: 7:31 p.m. '~ii!!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ .... '":~:~:':::'""
Mayor Malone was of the opinion that the commun" ::~i!~;::~i!i!i~~h..of overnme '
~ P.. ............ i:.:.:.:.:i ................. iii ...... g nt ~s to be
consistent. He discussed the potential of any.....C..:.o.....u.ncilme~i!iii~i~b~Jhe passage of the
proposed ordinance, bringing a matter backi!~!iii~cil for ~~'"i~:~ration. He felt the
church still has an opportunity to work wit.b.::ii~ii!~i~S...~::and m.'~':"~ers of the community
....a.!~'~ble
to resolve their differences and find an,.:.:.:.:...' ....... ~¥~ii~ii~ii~..e. iii~ture use of the property,
without the involvement of the City ~bncil....~!~i!~as'"'~ii~iii~!~ that the City should take
into consideration a property's..~a~estors#i~'ishes ~'~'i'i making decisions regarding
demolition permits, even though:~!?~rope~ii~ay hav..~iil~istorical significance. He felt that
the ancestors' wishes should b.~!!!~pect~!!~'ince t .he....'!!!~!,operty was used for their purp,o, ses,
and effectively creates tl?,e, ir i~'tory. I~iii~e.s~i~l Who does history belong to? He
opposed..::~i?:~..emerge~iiii~ii~ance ~iii~i~ii!iii~)uncil should stand by their pr;vious
decisioa~ililiiii~ili~.e.J.t that"~!ii~i~l..:.ordin~:~i~::~i~ould be passed in the future as part of the
Councilmem~iiii!i~i!~ii~:.p..rop;~ili!ili~i~t an emergency ordinance would,, give t,h,e City
guidance.iaii~!~¥1~!i~!ii~.'s.f, oric~i::iii~'roperties in the future, as well as the takings issue.
She di.S..~:~sed the'::~~il..t.y's interest in historical preservation and the proposed
ordi~~ which was I~~::i~y the City Attorney in his staff report. Of particular interest
we~iii::the grounds w~i~l~iiii~ matter could be reconsidered by the City Council. She
d...iii~ssed the Coun~;i.:*.'S ...... ...... ...... May 20 decision, noting they made the best possible decision
~d on the facts::ii~i~¥ailable at that time. Since that time, new information has been
~i~ii~~:'::~in directing staff to bring the proposed ordinance before the City Council
at the next meeting when a full Council is present.
Councilmember Mastin expressed his concern with the City Council standing by his word
and people going forward with decisions that Council makes. He supported Council
considering the ordinance at a later date, however, he was opposed to discussion of the
October 7, 1998
Page 6
previous decision concerning the demolition of the church. He concurred with Mayor
Malone in that the parties involved should continue their discussions. He would like to see
St. Mary's Church preserved and noted several people have spoke to him about the
possibility of moving the church. One possible relocation site is the Railroad Depot
property. He discussed the plans for development of the Railroad Depot property, noting
they are looking for partners to develop the property. He felt the City Council should stand
by their decision.
City Attomey Rapport suggested that if the intent of Council is not to adopt .,~e ordinance
as it relates to this specific issue, Council may consider referril ' Ihe .~ance to the
~elc~!i'i~ ~~C~aooi !~OlomS'ih~eef!! iienCrr~ em~i~ r~ad awt's°;ec, aRI ~stg~~e~h~n .~.~ ~j nht~ rwehPo°~ ds
· . he attorney infor~i[~im tha'~ii~i!i~.'.e...:, a number..=:~f
historical preservation ordinances that take differe'"~?~pproac.b~::{~ii!i~ii~,%issu...e.¢~:~i~t
the reconsideration issue. He suggested Council i~y wis..b, iii~:::~eview'~~ii~~es,
in addition to the ordinance proposed, and find ~iiii~b:.a..~iiii~kes the be~ii!~~:~h. A
revised ordinance could then be presented to Cou~!~iiii[!~ii!~..nsideration. A~{:~er option
would be to present the ordinance to the Planni.n,g;ii~~ii~..i...o. n and that they make a
recommendation to the City Council within a certai~=:iirr{::~i!i~~!iiii[?:~ ....
Discussion followed concerning the possi..b..ii!~i!i~?i!~endin~:iii~ii~osed ordinance or
presenting the ordinance to the Planning C~i~i~ii~i~..consid.~iion. It was noted that
part of the General Plan process is for .~i~:~ity t~i!i~(i!i~!ii~..d...~nce regarding historical
preservation. Various sections of th~iii~ropos~:~or(J~:......'~!i~re discussed. It was noted
that had the construction of the ne~ii~urch ~:' taken .~i~i~'g, the old church would have
been demolished by now.
Planning Director Sa~,e.r i~vised t..:~iiii~.e....~::~i::~ii~' Council authorized the hiring of a
consultaq.,t.-i~iii~mplete..~!~i, on the ~i~~iiii~:i-eservation section of the General Plan
and it is.."ili~~.ted th~!iii~i~i~::i~come I~i~::""~3ouncil in about six months. A meaningful
invento~iii~~iii~::..be c~~~ii~ the consultant. He discussed an interim ordinance
that went to':~.ii~i~:......~.g Co~!~i~ili!..a. st year and they made recommendations to staff.
Staff needs..:.:,t..~iiii~ii!!!i[~e re~i~iiiiii~'rdinance back to the Planning Commission for
consider?~?i~i~iii~!.~i!...'.t.b, at n~'''y structures within the City need to be evaluated and
invent..~'"'~, and th~":~!.ii~i~iii~ds technical advise. An amended ordinance could be
brought' to Council in ~iii~i::~ months·
~.............
-~'-'-'-~'-'. .,:,:,:.:..
T:~!!~ity Clerk read.::~ motion on the floor·
.i!::::~,.:::!:::.::::iiii::ii::?:. ..::i:i:i:~
....... :.. ......................
~~sion ......... foll~:d concerning whether to bring the proposed ordinance back to Council
~i~i~!:!~!~!i!~!~!~i~i~i~i~i~i~:!~!~!~!~:i:i~i~i:~.~.~`:~:~::~!~i:;:!~!~!~!:!:i~i~.
~ii~iiii~r.....l~i::~i~ical preservation ordinance, as well as having the Planning Commission
Motion Kelly directing Staff to bring an interim ordinance to Council that would include
information from other sources, and to keep the interim ordinance in the hands of staff,
with the understanding that there is a lengthy and more detailed process ongoing in a
parallel way for the permanent ordinance.
October 7, 1998
Page 7
Discussion followed concerning having the ordinance agendized on the Planning
Commission meeting of October 28 and when the ordinance would come back to the City
Council. It was noted that October 28 is designated for the joint meeting of the Planning
Commission and City Council.
MIS KellylMastin rescinding their previous motion.
Motion KellylMastin that staff review the interim ordinance, making revisions in
consultation with other experts, and presented to the City Council ..a.;~d Planning
Commission for discussion at their Joint Meeting on October 28~ii~:.998,..:~; to bring the
Ordinance back to the City Council as soon thereafter,., carried..~iiii~e!i~:ilowing roll call
vote: AYE: Kelly and Mastin. NOES: Mayor Malone A.B.:~-AIN: '~iiii!i~SENT: Chavez
City Attorney Rapport advised that this type ofiii~i~inan~!i~;:)uld n~i!i~i~iiii~iiii~:~lic
Mayor Malone advised that a request has..b~i~~:~.that s~i~ndai items be taken
out of order and there was no objection.::~ii~~iiii!!!iiiiiiiililili!ii~i?:i~::. .~i!? ....
a. Citizens Option For Publi¢?~etv G~t {CO~S}, California Supplemental Law
Enforcement Oversi~!!!ili~mm..i~e Ann..~!~:l Report FY97-98, And Public
Hearin¢l for Am3rova[!~i~::Fundir~iiii~Y98~9~?
Police Chi.~::.Williams r~~'that th~i!~~!ii~§ a continuation of the Citizens Option
for Pu~!~i~ilili!i~:..ety (C.~iiiiii~..ant prd~iiiili?i'he law requires an annual review of
expend~~!!i~i~::::~:..all e~¥J~iiiiii~:...~.iving ~'~"J~S funding to determine if funds are spent
accordin~::~!~ii~iiii!~:. Thi'~ii~iiii~:.i~.'.a......r., $33,832.27 was awarded to the City of Ukiah.
The Ukiah ~:~ii~iii~rtme'~!ii~i~?iii!i;b use some of the funding to continue technology
upgrades in.::...~!~~i!i~i::~..c..omm'~!~:{ions and direct officer support.
Ukia..h...~::~iiiiii~:~)lice Serg~iiiiiiii~ey advised that some funds will also be used for
imp.~ments to their ~~:~vidence processing and storage areas. They plan to obtain
ad..~i~.~0nal cameras for.~i~ocessing photos of evidence. These cameras will be capable of
~!~graphing evide~~ and then it can be transferred to a floppy disk to ensure the image
i~!~?~iained and na~itered.
'""::~ :!.....:~:~:!:~::i:i..~:~i~i:i~i~::!~:i:i~i:i:i~i:i~i~!.~.~!:~:i~...`.::i:~;.. . .
~~~::~Wed concern,ng cameras used for ev,dence processing and the storage
fa:~iiii~i!~!i!!i!~i!~' noted that the Police Department will be working with the Mendocino County
Mental Health Department regarding a training program, which is included in the Police
Department's budget.
Public Hearing Opened: 8:31 p.m.
October 7, 1998
Page 8
No comments received.
Public Hearing Closed: 8:31p.m.
MIS KellylMastin approving technology and facility upgrade spending plan for COPS
funding program, carried by the following roll call vote of all AYE: Ashiku, Kelly, Mastin,
and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: Chavez.
10. NEW BUSINESS
a. Adoption of Resolution Authorizing 1998-99.~iii!~rant::!iiiii!~:':~nding For
Community Based, Non-Profit Or aniT~tion-~
City_ Manager Horsley advised that Councilmembers.:~.-i?~:!~:'¥ez a:~?~!i~':~i'?~:'' - .:::ii~~; as well as tw:..O...
Staff members served on the subcommittee which m~i!~E'recomm...:~!i~i~i!i~....rganizati~'
would be funded from the $20,000 available in
based, non-profit organizations. Nineteen entities a~ied fo~i~iii~queste~~ili~!!!~ii~i 63.
The subcommittee made recommendations to fd~iiiii~i..i.i!ii~:~'a portion of "~i~iii~'posed
Councilmember Ashiku discussed the diffic~ ir~i!ii!~i~iiiii~:a decision, but the
subcommittee identified programs which the~:~i~.f.:~t...t~::~:..had th~iiii!~~.{iii!::public benefit. He
discussed various levels of funding. He n:~ili~iii~:re wer~ii~~'worthwhile projects
and recommended that next year criteria~i~:~:i"~!!~!i~..b.:!.ishe,di~i~" that the organizations
will know if they have a project which,~" be fu~iii~~?:~t~!~::"program.
Discussion followed concerning:~i~undin.g.:!!ii~'rocedu~: and various entities who applied
for funds under this program. C~!i dis~ed thei.r:..~sire to fund all of the projects and
recommended this be consid~ in theiiii~xt Fis~i!ii~ear budget sessions.
Council..::~~ended.::~~!i!~ember~iii~~i'~::~and Ashiku for their participation on the
Joyce Ives,":'~~~i~y. ~ar;?~~::.program, thanked the Council for their generosity
and noted ...t..~ii!!~~iii~!~::.be ~i!!i::~3r client services that cannot be funded by other
resource.s.-'iiiii?:~:~'~""~:i:~~~i!i~heir I~:~dget and various programs working with the elderly.
Roy~!iiiiii~:mith, Ukiah ~!ii~?Association for Habilitation, thanked Council for their
c~!deration and not~......., tl~'e $631 in funding will go toward building repairs.
~i~.Wandrei, M.e.'~)cino Family Youth Services, expressed disappointment in not being
~~::~.:.f..0..:.r..:.f....u..~i~i' however, they will apply again next year. They have received funding
f'¢.."~?~?~!i~ii!iii~i~iiii!ii~ the past and were happy that the City is able to financially assist
~~~!::~sed organizations. She supported the recommendation to establish criteria
for funding prior to next year's application process.
Melissa Phillips, Ukiah Senior Center, thanked Council for the grant and advised the
funds will go towards home assistance care for seniors.
October 7, 1998
Page 9
Henry Bates, Mendocino County Library Director, advised that the library has received
funding from the City in 8 out of the past 10 years. The funds will assist in establishing
computer work stations at the library. He also thanked the City Council for landscaping
assistance.
Jani Sheppard, Project Sanctuary, thanked the City Council and advised the funds will go
towards their Children's Program. She noted that October is Violence Awareness Month.
Judy Judd, Ukiah Community Center, thanked Council and noted the f~ing will go
towards their 24-hour crisis line staffing in working with the homeless in;:~:~h.
Moses Stoda, Mendocino Latinos para la Comunidad!...N."~stra ~iiii~gked Council for
their consideration and funding. The funds will be us~?i~:';~fter s~iiii~~.?.age traini~::?
He noted that they have 150 children registered a~?interes.t.~i!ii~ 'i~ii~~..m. bu:t.:ii!~n
Patrick Bemstead, American Red Cross, thanked ~~ii!i~::.their support i~::""~;ving into
the fire station on North State Street. He wanted..~ii~iii!~!iils.pecial thanks to the Fire
Department for all their help. The Red Cross will ~iiii~avi::~!!i~!!!~.".e..n house in November.
Discussion followed concerning limited..~~iiii~ii::p:..rogra~iii~"~ecommendation of
increasing funding in the next Fiscal Yea~ii?:~~'"'". ~iiiiiiiiiiiiiiiiiiiiiii~: .... ::~;i?"
M/S Mastin, Ashiku Adopting Resot~n~i i99_..11~!i~:.'Au~~iii~998_99 Grant Funding For
Community Based, Non-Profit .O...~:.~nizati~§ In An.:iii~'~unt Not To Exceed $20,000,
carried by the following roll cal!ili~!~ AYE~!~:'Counci.l~mbers Ashiku, Kelly, Mastin, and
Mayor Malone. NOES: None..:iiiiii~:i~STA!.~i~ii!i~one,...:~i~SENT: Chavez.
10. ~iiii~!!iiiiiiiiiiii~o~os~iiii~ii!i~!~a.e. rgrou~a:~::~'ieveland Lane Drainage Channel
Director'::~iii!~i~::.Wor~!iiii~~.'.d.y advised that the proposal has been tendered by
residents W;i~i~iii~i!~iMarsh~¥ii~i!~~ii!heighborhood and the Alex R. Thomas Company
(Petitioners).:~:~[~ili~ili~~groun'~!i~f the existing open drainage ditch running adjacent
to their .p...~:~i'~'~:?~!!~itione:~"S propose to financially contribute towards the cost of
repla.c.::i~'~"the open dr~!~!~b.' h with a 36" high density polyethylene pipe (HDPE). The
City~!~uld sponsor th!~i~j~:'Ct and pay for the balance of the costs. It is proposed that
ea...~?~etitioner pay fo~i~:"':":'half the cost for the pipe material running the length of his/her
Ei~"...:....~rty. Based o.:~iiii::~i~ material quote of $28.26 per foot of 36" HDPE pipe and an
~~:..ximation of..:~' length of each contributing parcel, the total of the Petitioner's
~~t[..o....n..j..s...:::.e....s.'.'~ted at $16,462.12. Based on preliminary information, it is estimated
~:~i~i~:...~a~S:~nding of this open drainage channel would cost $56,000. Based on the
P~i~i~!i~!'~:roposal, the City would contribute approximately $39,500 for the proposed
project.
With the use of an over-head projector, he discussed the project area, the contributary
drainage area, current drainage lines, yearly flooding conditions, and the composition and
maintenance of the drainage ditch. He noted a concern of Mr. Thomas regarding the City
October 7, 1998
Page 10
requiring a 10 foot drainage easement, which would put restrictions on his property. Mr.
Kennedy recommended that Council authorize Staff to proceed with the needed field
survey review of alternatives and project design for the purpose of establishing an
Engineer's Cost Estimate should the City Council agree that the proposed project is in the
best interest of the City. Should the project proceed, Staff also recommended that formal
agreements between the participating property owners and the City be entered into.
Discussion followed concerning the maintenance of the drainage ditch, flooding, and
various residences and businesses in the area which are affected. ..a.oncern was
expressed for future damage to properties in the area if the probl~s ar.e..'ii!~i addressed
s o on. -~"-":~:-"~ ....... ~::"
Public Comments Period Opened: 9:23 p.m.
Darrell Bragg, 639 and 649 Marshall Street, adv~
installed on his property and every year when th~iii~ii~!~[...c..'~ns out the ~iiii~::'of the
retaining wall caves in. It has now allowed the water:~i~!!i~ili~be dirt away fro~":'~'ne corner
of his garage. The ditch is up to the foundation of.-?:i~i~!i!~~e, and may undermine the
footing of the garage soon. He would like to see-;~' dr~~!ii~.t..ch undergrounded and
felt it would be to the City's advantage to install ..a..:~:~.l. yert th~ii~ili~...a..ue to clean out the
Eric Larson, 123 Clara Avenue, advis.~!ili~at h~!i~iii~i~eS~i:?;at the end of Clay Street
and reported that this area floods ab~i::~ne fo.~!!i~ee~ii!!~".. ~!i~r. This location is directly
north of the proposed project. He~:.:f.~i't that ~"scope.~:~::{~:~ engineering study takes into
consideration the entire area..:~iii~i~i~i[iii~iii~i!::i? ::~:~:~:~:~:-
......... ::~iiii!i?:iiii~ ....
Ralph Gom..es, 679 Mars.h..a.[I ~i~et, felt.~i~i::!~[..s...ii::~i!~';'ious safety hazard near the location
of the cul.v...~!~ith child...~i!~ing nea~!i~ii~i~'~t. The property owners have obligated
funds t~i!~~::i~the P~i~iii~ he s~ii~ii~'"~l Council's support of the project.
p.m.
MIS Mal.~~'~*'~:~ii~~i~:!ng i'~i~t the Petitioner's proposal to underground Cleveland
Lane's::~d~n channel '~ii!~~ate an,d authorized Staff to proceed with field survey work,
desj:g.'~i::"and preparati~ii~ii~:~gineer s Cost Estimate for future presentation to the City
carried byI' f&¥i'owing roll call vote: AYES: Councilmembers Ashiku, Kelly,
~ilin, and Mayor M~¥0ne. NOES: None. ABSTAIN: None. ABSENT: Chavez.
~!iiiiiiiiiili?i!i~..U...b..!.!.~,~~cj To Consider Certification Of The Sur)r)lemental Environmental
~:::ii~iiiili!iiiiiiiiiiiiiii!iiii!ii~i~iiiii~'er)ort, Adoption of Appropriate Findin~l~, And Ar)r)roval Of Thc
':;~ii!!i!i!~iii!i!iii~~:~t Fro' The City's Proposed Modification To-Its Solid ~aste Facilitie~
Permit For The Ukiah Municipal Solid Waste Landfill Located At The Terminu~
of Vichy Springs Road
i. Adoption Of Resolution Certifying The Supplemental Environmental Impact
Report
ii. Adoption Of Resolution Making CEQA Findinc~
--
October 7, 1998
Page 11
Mayor Malone acknowledged receipt of a letter presented to Council at the meeting from
Mr. Gilbert Ashoff, owner of Vichy Springs Resort.
Recessed: 9:31 p.m.
Reconvened- 9:36 p.m.
Public Works Director Kennedy reported that on September 22, 1998, the "Response
to Comments" and "Supplemental Environmental Impact Report" (SEIR), for the City of
Ukiah Landfill permit revision were distributed to the City Council for revie~i!i?
..:.".-~:::ii::"
A poll of the Council revealed that all Councilm.e..mbers,.::ili!i~[~..:.ii~" exception of
Councilmember Uastin, had reviewed the report.
Public Works Director Kennedy advised that the ~
Waste Facilities Permit for its Municipal Solid W~:....Land..f~iiii~{'0 allow {":~!ii~~e of
a daily peak or maximum of 295 tons of refuse P&ii~!iii~:{ead of the cd iii ; mitted
daily maximum of 190 tons of refuse per day. The (~~iii~[mitted daily average of 190
tons per day would remain the same. The prop..0...~:~ ~iiii~!iiii[i.....modifications would also
amend a condition of the Landfill operations allowi~'"corn:~~ii!~.a..rbage trucks from the
new service area (Willits and Fort Bragg) acce .s..~?:.t.~::?:~:..e Lan~iiiii~~. the morning hours
of 7:00 a.m. to 8:00 a.m. as is currently a~i~i~!!!i~b~::.the co~~i'"al garbage vehicles
servicing the old service area (City of Uki.~i~ii~~!i~~::Redw~i~ Valley, Potter Valley,
He advised that the California E .n~hmentai!ii~uality.~'"'{::::i'~EQA) requires governmental
entities who are considering a ~~t to ~e infor~ project decisions which consider
the potential environmenta[~::iiiii~nsequ.~¢es thi?.'?~nay result by reason of Project
implementa.t..ion. On aay?:-;...6..~ ~!~8, the .i~i~!ii~~iii:" authorized the preparation of a Draft
Supplem~li~Environ..~~iiiii'.'"'.mpact ~~iiii~!~EIR)for the purpose of identifying and
analyzi~iiiiiiiiii~i?;i~::envi~~i~i!i!~=:.conse~:~:es that may result by reason of the
impleme~i~{i~ilili~ii~e P~~iiii~.'..e..rmit modifications not previously addressed in the
certified Fin':~ii!ii~i~ent~:iiii!i~~iii~eport (FEIR) and adopted amendment to the EIR.
The DSEIR ~ii~:.~~i~d by t~i!ii~ulting firm of ESA and was circulated for a 45 day
public re~i~ii~::i~~~iiii.p..........e, rioc~::~ginning on June 29, 1998. He discussed the original
EIR a~iii{:'he evaluati~ili~ii~?~iissues, responses to comments from those documents, as
pre~ by ESA. Su~~t to Certification of the EIR by the City Council on February
7,.::~:i~i~96, but prior to .~e":~'ublic hearing conducted by the California Integrated Waste
Ma~i~gement Board (:~MB), the CIWMB staff notified City Staff that the Draft EIR did not
?:~i~i~::~::~i~i~?:~i~i~ ............
a~.:s..~s.s the noise e..~ts associated with the proposed daily maximum capacity of 295 tons
~ii!i~Y.,.: ...... O.n....=~.::S~mber 2, 1997, the Cities of Willits and Fort aragg, and adjacent
~i~ii~~ii~unty areas began directing their waste stream to Ukiah's Landfill. The
r~':~i~.i!~'~se in disposed waste caused the City to occasionally exceed its permitted
maximum daily tonnage. The City has elected to augment the noise analysis performed
for the original EIR to include an updated assessment of noise impacts resulting from the
daily maximum disposal of 295 tons per day.
He reported that the SEIR concludes that there are no significant environmental effects
October 7, 1998
Page 12
anticipated as a result of the proposed permit modifications. It also concludes that the new
entrance alternative could reduce noise impacts at the adjacent Vichy Springs Resort that
would be associated with the Project. He recommended that the City reject the alternative
access road from further consideration due to its potential impacts to the Vichy Springs
Subdivision area and the potential impacts to biological resources, slope stability, and
down stream water quality.
Discussion followed concerning the types of trucks hauling to the Landfill in addition to
the hours of operation. Staff and Council discussed the analysis and eva.t~ation of the
SEIR, along with ESA consultant Paul Miller, who was also in att~dan.~iii?~'he number
of trips per day on the road to the landfill and the hours of.. operat~!.~!i~..e...~!i!~'iscussed. The
environmental impacts to the Gun Club property and,:~..ound,~i!~:.s..~ as well as cost
to construct the alternate route to the Landfill, we~~luate~~~oted that t~~
Landfill is expected to close in one year and seven~nths.
Ci~ Affomey Rappo~ advised that, in regards to t~~!~:~ich was pa~~::;uite,
there was a challenge to it procedurally, and the ~~:ld the findings'"'~:~'"~he FEIR.
The coud, therefore upheld the Supplement and tb~. ~. ~~S being suppoded by the
evidence in the record. .:~:~?: ..... ~~ ....
Public Hearing Opened: 10:10 p.m ..... ~?:::~~
Judy Pruden, 304 S. Hodense, advis~:={hat ~~{~~te of the promotion and
protection of histori~l resour~s in th~kiah V~=:ey ~~~sed her concern for Vichy
Springs Resod. She discussed ~=andfil]:;~ours e~{~ation and its impact on Vichy
Springs Reso~, voicing her obje~~o the~reased.:~hnage and truck hauls on the road
past the Resod. She comme~{~:, ~:"that t~oise [[~"the trucks makes it difficult to hear
conversati~:ps while at t.~?~od. S~~'hded the City establish the Transfer
Jer~ W~?~~::..of s~~~of Willits, felt the increased hours would benefit his
~mpany. ~i~h0urs ~~~{~n at the Landfill should allow his company to enter
Public:~;ring c1~~..~6~ * p.m.
Di~ssion followea?~ng Staff and Council concerning noise impacts to those
E~dies.:~:~:~:~:~=~:~...~:~:~:. near the ,::::¥:::-E~hdfill. The hours of operation, as it relates to trucks hauling from
~1t~ and Foal Bra,S?Was addressed, especially as it relates to extended period of noise
....... ....... ........... ........ ..::~:~::.....~
: ...~tayi~g~ichy Springs Resod. It was noted that Vi~y Springs Resod has been
~~~~:~r than the Landfill.
MIS MalonelAshiku Adopting Resolution No. 99-19 Cedifying Final Supplemental
Environmental Impa~ Repo~ (SEIR) for a Revision to the Solid Waste Facilities Permit For
The Ukiah Landfill As Adequate and Complete, carried by a roll call vote of all AYE:
Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN' None. ABSENT:
Chavez.
October 7, 1998
Page 13
Discussion followed concerning the proposed Resolution making findings, and
recommended revisions were discussed in consultation with the City Attorney.
MIS Malone/Mastin Adopting Resolution No. 98-20, Including Recommended Changes,
Making Findings Pursuant to Public Resources Code Section 21081 and California
Environmental Quality Act ("CEQA') Guidelines Section 15091 in Connection With The
Decision to Submit an Application to the Local Endorsement Agency and the California
Integrated Waste Management Board to Amend The Solid Waste Facilities Permit For The
City Of Ukiah Solid Waste Disposal Site At The End of Vichy Springs Road.~.~:Mendocino
County, carried by a voice vote of all AYE: Kelly, Mastin, and ~:yor ~i~'ne. NOES:
Ashiku. ABSTAIN: None. ABSENT: Chavez ....
MIS MalonelMastin Approving the revised "Mitigati°~!!i~:it°rin":::'~i~iiiiii!i~!iiiiiiii%':~:..:::::iii:.. .g.:ii~ ....... i~iiii:.:.:.:i~ing Plan".~.:~ '''~':'''~:::~
amended for the City of Ukiah Landfill Permit Revisio~?i' carried ~::~::~ v'~i~{~'..o.f all
.......... ii' ..::~i.......:~ ~:...::iii~ ........... .,::.:..:::il ......... -....i~ ·
Kelly, Mastin, and Mayor Malone. NOES: Ashiku. i~STA!.:Ni~"':~one.
MIS Malone/Mastin Approving the Project and dire~!i~!!i~:..t.o im,plement t~'~:'?Project by
submitting an Application to the LEA for Modificatiog::ii~!:'!~ili~fill s Solid Waste Facility
Permit, carried by a voice vote of all AYE: Kell~i!iiii~asi':~iiiii~iiii~a..yor Malone. NOES:
Ashiku. ABSTAIN: None. ABSENT: Chavez,..::::~:~i~i~?:~i~:~ ....
Vice-Mayor Mastin noted some ~evis~' to t~!ii~i~iiii!!ii!i!!~::'"~i~.:~:='Committee Assi nme
....... ~ ....... ..::~: ...... ~ii::i::~!.:~:..:,.::::i.::~::i!!:.:::..~. g nts
and d~rected the City Clerk to make t~'appro~'te re~i~i~ii::i~::'He discussed attending the
annual League of California Ci.t.i~iiii~eetin~iiii~nd ob~hed information at the Recycling
Workshop regarding the recyc!i~ii~:gra.s.,.~i.i~lipping...s::~i!?i~-Ie discussed the matter with Mike
Sweeney, who will follow thro~ii~ith the~!ii~comme.'~ations. This wil
I
increase
the
City's
recycling per. centage .....~::~ii!ii::::~" ii~iiiiiii!::
Mayor'M~l~:i~iadvised:~:':~:!~l~[.be a meeting of the water JPA tomorrow at 7:00 p.m.
City Manag.e.'~ii~i~iiiildistril~;~?a letter she wrote regarding animal control. She
reported..=t~:~;~:'~=~i'~=:i;~iii~~~ent'¥or Perkins Street Reconstruction Project will begin on
Mond.~ii?She briefly ~i~~' the hours of operation and the possibility of entrances to
so~ii~usinesses neea!i!~i~!ii~:.~:"be closed during the grinding and paving process.
.i:~:!:!:i:!:i:i:~: ..~!i!iii~:'
!::~iii~iiiii. CLOSED SESSION
~:..._.~..r. Malone ao~nced the Closed Session agenda as follows:
iiiiiii!!!i!!iiiiliiiiii!!!i!~..,..::~~.8- Real Estate Neqotiation~
.~iiiii~iiiiii~i~i!ii~i~i~iiii~iiiiiiiiiiiiiii~i!?~i!~i~iiiiiii~?~nference with Real Property Negotiator
· ':-'.~?:iiii~!~i~i~i~ii~:~ ........ Property: Assessor's Parcel No. 003-330-66
Negotiating Party: Ryan
Under Negotiation- Price and Terms of Payment
The City Council adjourned to Closed Session at 10:54 p.m.
October 7, 1998
Page 14
The Council reconvened from Closed Session at 11:45 p.m. No action was taken.
13. ADJOURNMENT
The meeting was adjourned at 11:45 p.m.
Marie Ulvila, City Q~lerk
..::J:.':::i::::'
...~ii~ ....
..............
..ii!iiiiiii~i~: ...........
October 7, 1998
Page 15
ITEM NO. 6a
DATE October 21, 1998
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 1998
Payments made during the month of September 1998, are summarized on the attached
Report of Disbursements. Further detail is supplied on the attached Schedules of Bills,
representing the four (4) individual payment cycles within the month.
Accounts Payable check numbers: 107672-107811, 107917-108094, 108097-108157, 66704,
77477-77478
Payroll check numbers: 107670-107671, 107812-107916, 108158-108285
Direct Deposit numbers: 3563-3737
Void check numbers: 107197, 107550, 108095-108096
This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7,
Article 1.
RECOMMENDED ACTION:
Approve the Report of Disbursements for the month of September 1998.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by: Candace Horsley, City Manager
Prepared by: Gordon Elton, Director of Finance
Coordinated with: Kim Sechrest, Accounts Payable Specialist
Attachments: Report of Disbursements
APPROVED:~(~~.
AGENDA.WPD/krs ~an--'~a~e H~ors(e~, '~,ity Manager
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF SEPTEMBER 1998
Demand Payments approved:
Check No. 107672-107811, 107917-107993, 107994-108094, 108097-108157, 66704, 77477-77478
FUNDS:
100 General Fund $176,662.67 660 Sanitary Disposal Site Fund
110 Special General Fund $38,000.00 661 Sanitary Disposal Replace
141 Museum Grants 665 Refuse/Debris Control
142 National Science Foundation 670 U.S.W. Billing & Collections
143 N.E.H.1. Museum Grant $105.00 675 Contracted Dispatch Services
150 Civic Center Fund $416.67 678 Public Safety Dispatch
200 Asset Seizure Fund 679 MESA (Mendo Emerg Srv Auth)
205 Sup Law Enforce. Srv. Fd (SLESF) 695 Golf
206 Community Oriented Policing $844.94 696 Warehouse/Stores
220 Parking Dist. //10per & Maint $1,252.24 697 Billing Enterprise Fund
250 Special Revenue Fund $776.00 698 Fixed Asset Fund
300 2106 Gas Tax Fund 800 Electric
301 Gas Tax Fund (2107) $124,119.66 801 Electric Revenue Fund
310 Special Aviation Fund $142,274.72 805 Street Lighting Fund
340 SB325 Reimbursement Fund 806 Public Benefits Charges
410 Conference Center Fund $5,579.15 820 Water
550 Lake Mendocino Bond 900 Special Deposit Trust
555 Lake Mendocino Bond Reserve 910 Worker's Comp. Fund
575 Garage $929.67 920 Liability Fund
600 Airport $43,738.49 940 Payroll Posting Fund
610 Sewer Service Fund 950 General Service
611 Sewer Construction Fund 960 Community Redev. Agency
612 City/District Sewer $72,399.19 962 Redev. Housing Fund
615 City/Dist Sewer Replace 965 Redevelopment Cap Imprv. Fund
650 Spec San Dist Fund (Cap Imp) $43,747.69 966 Redevelopment Debt Svc.
PAYROLL CHECK NUMBERS 107670-107671, 107812-107916
DIRECT DEPOSIT NUMBERS 3563 - 3650
PAYROLL PERIOD 8/23/1998 - 9/5/1998
PAYROLL CHECK NUMBERS 108158.- 108285
DIRECT DEPOSIT NUMBERS 3651 - 3737
PAYROLL PERIOD 9/6/1998 - 9/19/1998
TOTAL DEMAND PAYMENTS
TOTAL PAYROLL VENDOR DEDUCTION CHECKS
TOTAL PAYROLL CHECKS
TOTAL DIRECT DEPOSIT
TOTAL PAYMENTS
VOID CHECKS NUMBERS 107197, 107550, 108095-108096
$7,677.40
$1,536.77
$128,225.09
$969.83
$12,894.66
$10,211.06
$52.51
$6,595.98
$429.98
$749,110.80
$12,240.29
$84,186.78
$3,686.14
$29,785.86
$153,042.91
$668.92
$261.48
$266.44
$1,852,688.99
$65,674.27
$177,182.03
$187,208.99
$2,282,754.28
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on
City Clerk
APPROVAL OF CITY MANAGER
I have examined this Register and approve same.
CERTIFICATION OF DIRECTOR OF FINANCE
I have audited this Register and approve for accuracy
and available funds.
City Manager
Director of Finance
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ITEM NO. 6b
DATE: OCTOBER 21, 1998
AGENDA SUMMARY REPORT
SUBJECT:
REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM JAMES RUSSELL; AND
REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL
INSURANCE FUND
The claim from James Russell was received by the City of Ukiah on October 7, 1998 and
alleges damages related to excessive force on April 7, 1998 at 139 Clara Street.
Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer
it to Redwood Empire Municipal Insurance Fund (REMIF).
RECOMMENDED ACTION:
Reject Claim for Damages Received from James Russell; and
Refer It to the Joint Powers Authority, Redwood Empire Municipal
Insurance Fund.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Claimant
Claimant
Harris, Risk Manager/Budget Officer
Michael
F.
Candace Horsley, City Manager
1. Claim of James Russell, pages 1-2.
APPROVED: L~~
Candace H~r~ley, City ~anager
mfh:asrcc98
1021 CLAIM
NOTICE OF CLAIM AGAINST
THE CITY OF UKIAH, CALIFOR
This claim must be pre~ented, as prescribed by Paris 3 and 4 of Division 3.6, of Title 1
State of California, by the claimant or by a person acting on hi.s/her behalf.
RETURN COMPLETED FORM TO:
2. CLAIMANT'S ADDRESS:
CITY OF UKIAH
Attn: City Clerk
300 Seminary Avenue
Ukiah, California 95482
1. CLAIMANT'S NAME: . -J ,~ /,4 £ $ D,,~/t~ l ~
Government Code
OCT 7' ]998
CITY OF UKIAH
CITY CLERK'S DEPARTMENT
Number/Street and/or Post Office Box
City State
Home Phone Number
(
Zip Code
Work Phone Number
3. PERSON TO WHOM NOTiCES~EGARDING THIS CLAIM SHOULD BE SENT (if differentfrom above):
Neme
q-?--I A J, 0,4/~_ ~-7, (70?
Number/Street and/or Post Office Box Telephone
City
State Zip Code
4. DA TE OF THE ACCIDENT OR OCCURRENCE: _//~¢U¢ ~_ -7 ) / ~ ~-
5. PLACE OF ACCIDENT OR OCCURRENCE: / ~ o/ ~L. ,4/'L~ ~ ~,~ ~/~/
. j
6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more
space is needed): ~-J'l( i fl' H ~0C4 C ~.. Ot~C~ I/L,[ CR;r&D~ ~
e
NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS:
~,,.~/z'c~ CocK .4 ~:'r- ) E, ~,~-/,~,v~_ ~ D . U~'o~c~..cz.
0
WITNESS(ES), if known (oPtional,):
Name
Address Telephone
9,
DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED:
Name Address
b.
Telephone
10.
GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far
as it may be known at the time of presentation of the claim:
/~ ?~z.~-r~- 3' ~ ~' ~'~O-'~-7.L:c-. ~-It~ ¢--Q'C~~ C~ /'~f, ~ ~: o~ ~_~;~-
12.
S~'~'~i'E[. THk;~MOU. NT! CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of
presentation of the Claim~ including the estimated amount of any prospect/ve injury, damage or loss, insofar
as if may be known !at th~ time of the presentation el fhe claim, together with the basis of computation of the
amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand
dollar~ ($10, 000), no 'dbYar amount shall be included, but you must indicate whether the jurisdiction over the
claim would be in Municipal or Superior Court.
Amount Claimed $.
or App#cable Jurisdicb'on ~/~c,x.,~ ~/ F4~
THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS:
a. Damages incurred to date:
Expenses for medical/hospital care:
Loss of earnings:
Special damages for;.
General damages:
b. Estimated prospective damages as far as known:
Future expenses for medical and hospital care:
Future loss of earnings:
Other prospective special damages:
Prospective general damages:
$
$
$
$
This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of
ac'f/on for death or for injury to the person or to personal property or growing crops shall be presented not later than
six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Cia/ms relating
to any other causes of act/on shall be presented not later than one (1) year after accrual of the cause of action.
S/GNA TURE OF CLAIMANTrS)
I I I I
Received in the office of the City Clerk this
NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it
satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of
your legal fights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law,
you should seek legal counsel of your choice at your own expense.
Rev. 3/18/98
AGENDA
SUMMARY
ITEM NO. 6c
DATE:.. OCTOBER 21, 1998
REPORT
SUBJECT:
APPROVAL OF NOTICE OF COMPLETION FOR THE
REPLACEMENT AND DRAINAGE IMPROVEMENT
SPECIFICATION NO. 98-08
SIDEWALK
PROJECT,
The work of the contract was completed on September 29, 1998, by Ferranti
Construction in substantial conformance with the approved plans and specifications.
The contract was awarded on July 15, 1998, in the amount of $74,979.42 based on
Ferranti's total bid amount. The bid amount was based on unit item prices bid at
estimated bid item quantities. The work was completed at a final cost of
$83,718.10. The final cost includes one Change Order which was issued and
completed in the amount of $7,662.73. The Change Order included additional work
at three sites. All available funding was utilized including an additional $692.91 taken
from Account No. 303.9635.250.000 (Standley Street Survey and Monumentation).
The Project involved the removal and replacement of curb, gutter, sidewalk, and
driveway approaches either damaged by street trees or other causes, and the
correction of drainage deficiencies at various locations within the City. The Project
was a composite of several small projects budgeted in four project accounts.
Nineteen property owners participated in the City's program for replacement of
sidewalk or driveway approaches which were damaged by causes other than street
trees. Under the program the property owner agrees to pay for the cost of materials
and the City pays for the balance of the work. Funds in the amount of $3,025.19
were collected from the participating property owners.
RECOMMENDED ACTION:
1. City Council accept the work as complete.
2. Direct the City Clerk to file the Notice of Completion with the County Recorder
for Sidewalk Replacement and Drainage Improvement Project, Specification No.
98-08.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Requested by:
Prepared by:
Coordinated with:
Attachments:
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Notice of Completion.
2. Semi-Final Pay Estimate.
3. Contract Change Order No. 1.
APPROVED: ~:~i~', _ o-
Candace Horsley, ~"~¥~Manager
R: 1 ~°VV:Id(
ASIDEVVALK
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482
(707) 463-6200
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the real property described is owned by the following whose address or addresses are:
City of Ukiah, a Municipal Corporation
300 Seminary Avenue, Ukiah, California 95482
.
That the nature of the title to the, SIDEWALK REPLACEMENT AND DRAINAGE
IMPROVEMENT PROJECT SPECIFICATION NO. 98-08, of all said owners is that of fee
simple.
3. That on the day of September 25, 1998, the work of the Contract was actually completed.
.
That the name and address of the Contractor is
259. Redwood Valley, CA 95470.
FERRANTI CONSTRUCTION, P.O. BOX
.
That the real property herein referred to is situated in the County of Mendocino, State of
California, and is described as City-owned property located at North Dora Street, South Dora
Street, Warren Drive, and Various other City Streets.
CITY OF UKIAH, a Municipal Corporation
BY:
CITY CLERK
STATE OF CALIFORNIA)
COUNTY OF MENDOCINO)
MARIE ULVILA, being duly sworn says: That she is the Clerk of the City of Ukiah City Council,
that she has read the foregoing Notice of Completion and knows that content thereof and the same is true
of her own knowledge.
Subscribed and sworn to before me this
MARIE ULVILA, City Clerk
day of
,1998.
Notary Public in and for the County of
Mendocino, State of California
c:\projects\streets\SW-SD-98\notcom.wpd
CITY OF UKIAII, ENGINEERING DIVISION
I'ROGRESS PAYMENT NO. 2 SEMI-FINAL
SIDEWALK REPLACEMENT AND DRAINAGE IMPROVEMENT PROJECT
SPECIFICATION NO. 98-08
CONTRACTOR:
FERRANTI CONSTRUCTION PURCtlASE ORDER: 31015
P.O. BOX 259 ACCOUNT NO. 303.9631.250.000
REDWOOD VALLEY, CA 95470 303.9632.250.000
WORK COMPLETED AS OF 9/30/98 303.9641.250.000
303.9642.250.000
BID
rrEM NO. QUANTITY UNIT DESCRIPTION % COMPLETE ACTUAL QUANTITY UNIT PRICE AMOUNT
I 191.5 LF SAWCUT CONCRETE SIDEWALKS, 100 211.3 $3.00 $633.90
CURB & GUTTER AND VALLEY
GU'II'ERS
2 797 LF SAWCUT ASPIIALT CONCRETE 100 800 $3.00 $2,400.00
3 2906.4 SQFF REMOVE PCC SIDEWALK 100 3012.3 $3.00 $9,036.90
4 1097.3 SQFF REMOVE PCC DRIVEWAY 100 1099.7 $3.40 $3,738.98
5 631.2 LF REMOVE PCC CURB & GUTrER I00 647.5 $7.50 $4,856.25
6 2907.4 SQFT CONSTRUCT PCC SIDEWALK 100 3037.6 $4.10 $12,454.16
7 1097.3 SQFT CONSTRUCT PCC DRIVEWAY 100 1063.9 $4.60 $4,893.94
8 622.2 LF CONSTRUCT CONCRETE CURB & 100 633.2 $23.00 $14,563.60
GUTI'ER
9 ! 181.4 SQFF REMOVE ASPIIALT CONCRETE I00 1172.2 $2.20 $2,578.84
PAVING
I0 1274.4 SQFT TYPE B ASPiIALT CONCRETE I00 1172.2 $4.00 $4,688.80
PAVEMENT
11 674 SQI~ TYPE B ASPIIALT CONCRETE 100 767.5 $3.80 $2,916.50
OVERLAY
12 22 EA ROOT SURGERY 100 22 $60.00 $1,320.00
13 99 LF FURNISII AND INSTALL 18" ADS- 100 99 $76.50 $7,573.50
NI2 PIPE
14 I EA CONSTRUCT TYPE GOL 100 1 $2,600.00 $2,600.00
DRAINAGE INLET
15 I EA CONSTRUCT TYPE 4AC DRAINAGE 100 1 $1,800.00 $1,800.00
INLET
CONTRACT WORK COMPLETED
CCO #I WORK COMI'LETED (SEE ATTACIIMENT "A")
TOTAL WORK COMPLETED
LESS 10% RETENTION
SUBTOTAL
LESS PREVIOUS PAYMENT
TOTAL AMOUNT DUE TillS PAYMENT
. .
PREPARED B~Yf;~ . ./
Rick Sands ~ DATE
ENGINEERING ASSOCIATE
DIRECTOR OF PUBLIC WORKS/CITY EN~NEER
SENIOR CIVIL ENGINEER
DATE
C:\PROI ECTS'~TREETS~W-SD-98\PROG PAY2.XLS
$76,055.37
$7,662.73
$83,718.10
($8,371.81)
$75,346.29
$33,683.20
$41,663.09
CITY OF UKIAII, ENGINEERING DIVISION
PROGRESS PAYMENT NO. 2, SEMI-FINAL, A'I'I'ACILMENT "A"
SIDEWALK REPLACEMENT AND DRAINAGE IMPROVEMENT PROJECT
SPECIHCATION NO. 98-08
CONTRACTOR:
FERRANTI CONSTRUCTION PURCIIASE ORDER: 31015
P.O. BOX 259 ACCOUNT NO. 303.9631.250.000
REDWOOD VALLEY, CA 95470 303.9632.250.000
CONTRACT CIIANGE ORDER//1 WORK COMPLETED AS OF 9130198 303.9641.250.000
303.9642.250.000
BID
ITEM NO. QUANTITY UNIT DESCRIPTION % COMPLETE ACTUAL QUANTITY UNIT PRICE AMOUNT
I Ill LF SAWCUT CONCRETE SIDEWALKS, 100 37 $3.00 $111.00
CURB & GUTTER AND VALLEY
G U'Fi'ERS
2 68 LF SAWCUT ASPIIALT CONCRETE 100 71.7 $3.00 $215.10
3 185.5 SQFF REMOVE PCC SIDEWALK I00 150.4 $3.00 $451.20
4 0 SQFT REMOVE PCC DRIVEWAY N/A 0 $3.40 $0.00
5 51.5 LF REMOVE PCC CURB & GUTTER 100 50.9 $7.50 $381.75
6 171.5 SQlq'r CONSTRUCT PCC SIDEWALK 100 122.4 $4.10 $501.84
7 2 CUYD PLACE ADDITIONAL CONCRETE IN 100 2 $80.97 $161.94
DRIVEWAY AT i155 S. DORA ST.
8 48 I.F CONS'FRUCVF CONCRF. TE CURB & 100 45.9 $23.00 $1,055.70
GU'I'FER
9 112 SQ,VF REMOVE ASPllALT CONCRETE 100 111 $2.20 $244.20
PAVING
10 112 SQ~F TYPE B ASPIlALT CONCRETE 100 111 $4.00 $444.00
PAVEMENT
11 0 SQFF TYPE B ASPIIALT CONCRETE N/A 0 $3.80 $0.00
OVERLAY
12 I EA ROOT SURGERY 100 2 $60.00 $120.00
13 7 LF FUENISII AND INSTALL 18" ADS-NIl 100 8 $52.00 $416.00
PIPE
14 I EA CONSTRUCT TYPE 3AC DRAINAGE 100 I $1,580.00 $1,580.00
INLET AT SITE B
15 I EA CONSTRUCT TYPE 3AC DRAINAGE 100 I $1,980.00 $1,980.00
INLET AT SITE C
CCO//1 WORK COMPLETED
$7,662.73
C:XPRO/ECTS~TREETSXSW.SD-98\CCOPA Y2.XLS
uJ
$
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CITY OF UKIAH
CONTRACT CHANGE ORDER
ORDER NO. (NUMERICAL
ORDER)
1
DATE (CHRONOLOGICAL)
September 4, 1998
Contract for (Description of Facility)
Sidewalk Replacement and Drainage Improvement Project, Specification NO. 98-08
Owner
City of Ukiah, 300 Seminary_ Avenue, Ukiah, California, 95482
To (Contractor):
Ferranti Construction, Post Office Box 259, Redwood Valley, California, 95470
You are hereby directed to make the herein described changes from the contract plans and specifications or do the following described work
not included in the contract plans and specifications:
Change requested by: City Engineer
ESTIMATED ESTIMATED
DECREASE INCREASE
Description of Changes - Itemized Breakdown To Contract To Contract
Amount Amount
Sawcut concrete, sawcut asphalt, remove pcc sidewalk, rmnove pcc curb and gutter, construct pcc
sidewalk, construct concrete curb and gutter, remove asphalt concrete, construct asphalt concrete
pavement, root surgery,furnish and install 18" ADS-N12 pipe and construct two (2) Type 3AC
drainage inlets all as shown on the project drawings for "Sites A,B and C".
1. Estimate of increase in contract item quantities at contract prices:
(a.) Sawcut concrete, approximately 18 linear feet at the unit price of $3.00. $54.00
(b.) Sawcut asphalt, approximately 68 linear feet at the unit price of $3.00. $204.00
(c.) Remove pcc sidewalk, approxi~nately 185.5 square feet at the unit price of $3.00. $556.50
(d.) Rmnove pcc curb and gutter, approxilnately 52.5 linear feet at the unit price of $7.50. $393.75
(e.) Construct pcc sidewalk, approxi~nately 171.5 square feet at the unit price of $4.10. $703.15
(f.) Construct concrete curb and gutter, approximately 48 linear feet at the unit price of $23.00. $1,104.00
(g.) Remove asphalt concrete paving, approximately 112 square feet at the unit price of $2.20. $246.40
(h.) Construct Type B asphalt concrete pavement, approximately 112 square feet at the unit price of
$4.00. $448.00
(i.) Root surgery, one (1) at the unit price of $60.00 each. $60.00
2..The following items of work ht-e extra work items by reason of this change order and are not
included in any contract item or the work necessary to complete the work is somewhat different
from the original contract work. These items of work shall be paid for as extra work at agreed
upon unit prices.
(a.) Construct Type 3AC Drainage Inlet at Site B at the agreed unit price of $1580.00. $1,580.00
(b.) Construct Type 3AC Drainage Inlet at Site C at the agreed unit price of $1980.00 $1,980.00
(c.) Furnish and install 18" ADS-N12 pipe (water tight joints) and tie into the existing 54" CMP at
Site C, approximately 7 linear feet at the agreed unit price of $52.00 per linear foot. $364.00
(d.) Place two (2) additional cubic yards of concrete in the driveway at 1155 S. Dora at the agreed
upon price of $80.97 per cubic yard. $161.94
,~~j~'.,60'~,~,n,,r~'" /f..//'~. ~ TOTALS . $0.00 $7,855.74
ESTIMATED NET CHANGE IN CONTRACT PRICE
Justification (Detailed and Concise):
$7,855.74 ]
Changes .are requested tO facilitate credits and savings to the project.
The amount of fl~e Contract will be
( ......... ,increased/ .......... ~,.d) by the estimated sum of: seven thousand eight hundred fifty five dollars
and 74 cents ($7,875.74),
The contract total including this and previous Change Orders will be: eighty two thousand eight hundred thir _ty five dollars and sixteen cents
($82.835,16),
The contract period provided for completion will be ' '~ .......-" ..... ' .....-' ·
(increased/ ................... ~;~,0.by ten (10) contract days.
This document will become a supplement to the contract and all provisions will apply hereto.
ApprovedBy' (~r)"~7 ~70 ~'~']d;~~
/'~"~(City Engineer)
Accepted:
(Con~rac)'or)
Date
Date
This infor~nation will be issued as a record of any changes to the original construction contract.
o.
.
CITY -oF' UK'IA'H.'
, ,
CITY OF Ut(IAH
SHEET t, lO.
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.... C~TY
OF UKIAH
ITEM NO. 6~]
DATE: October 21, 1998
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT RESOLUTION ESTABLISHING A "NO PARKING" ZONE ON THE
EAST SIDE OF ORCHARD AVENUE ADJACENT TO THE EXIT
DRIVEWAY FOR THE NEW POST OFFICE ANNEX
The Traffic Engineering Committee reviewed the request from Edward McVey, Ukiah
Postmaster, for the establishment of a "No Parking" zone adjacent to both sides of the
exit driveway of the new Post Office Annex. As indicated in Mr. McVey's letter of
request, the recommendation for the red curbing was initiated by the Post Office's
Safety Committee. Truck drivers who are either patronizing the motel or restaurant
located to the south of the new Annex are parking their large trucks adjacent to the
exit driveway. These parked trucks are obstructing the visibility of through traffic on
Orchard Avenue for those postal employees exiting the Annex. Given the high volume
of exiting vehicles from the new Annex, the Traffic Engineering Committee
recommends that a 25 foot "No Parking" zone on each side of the exit driveway of
the new Postal Annex be established. Approximately two, unmarked on-street parking
spaces would be eliminated.
RECOMMENDED ACTION: Adopt resolution establishing a 25 foot "No Parking" zone
on both sides of the exit driveway from the new Postal Annex located on the east side
of Orchard Avenue.
ALTERNATIVE COUNCIL POLICY OPTIONS' Deny the request.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Ukiah Postmaster
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Resolution.
2. Letter of Request.
APPROVED: ~.~ .~_~_~,
Candace Horsleg, ~ity Manager
R: 1 ~J:~VV:kk
AANNEX.NP
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING A 25 FOOT NO PARKING ZONE ON BOTH SIDES OF
THE EXIT DRIVEWAY OF THE NEW POST OFFICE ANNEX LOCATED AT
671 SOUTH ORCHARD STREET
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article II, Chapter
1, Division 8, of the Municipal Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from
the Ukiah Postmaster for the establishment of a "No Parking" zone on the east side of Orchard
Avenue adjacent to the exit driveway from the new Postal Annex for the purpose of maintaining
visibility of through vehicular traffic for exiting postal employees; and
WHEREAS, the Traffic Engineering Committee recommends that a 25 foot "No Parking"
zone on each side of the exit driveway be established.
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that a 25 foot "No Parking"
zone be established on both sides of the exit driveway of the new Postal Annex located at 671
South Orchard Avenue.
PASSED AND ADOPTED this 21st day of October, 1998, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Marie Ulvila, City Clerk
Sheridan Malone, Mayor
Resolution No. 99-8 ~'~ Page 1 of 1
,/
UNITED ST/JTES
SERVICE
September 25, 1998
City of Ukiah
Ukiah CA 95482
i-
ATTN: CHIEF, CIVIL ENGINEER
RE: SAFETY HAZARD AT 671 SOUTH ORCHARD
The Ukiah Post Office's Safety Committee has made the recommendation to me that the
curbline in front of 671 South Orchard Street, our new Postal Annex, be painted red so that
vehicles can not park there.
Currently, large trucks have been parking in this area and with the high volume of traffic from
the Postal Vehicles coming in and out of our facility, this is causing an extreme safety
hazard.
I am therefore requesting that this proposal from the Safety Committee be implemented as
soon as possible.
Sincerely,
Edward McVey
Postmaster Ukiah
AGENDA
SUMMARY
ITEM NO.
DATE:. October 21, 1998
REPORT
SUBJECT:
ADOPT RESOLUTION ESTABLISHING A NO PARKING ZONE/BUS
LOADING ZONE ON THE WEST SIDE OF SOUTH STATE FROM THE
SOUTHWEST CURB RETURN OF OBSERVATORY AVENUE TO 84 FEET
SOUTH OF OBSERVATORY AVENUE
Submitted for the City Council's consideration and adoption is a resolution which
would, if adopted, establish a No Parking/Bus Loading zone on the west side of South
State Street from the southwest curb return of Observatory Avenue and South State
Street to 84 feet south of the curb return.
The Traffic Engineering Committee (Traffic Engineer) reviewed the request from Steve
Turner, Operations Manager, Mendocino Transit Authority (MTA), for the
establishment of a No Parking/Bus Loading zone at the referenced location, and the
Committee recommends that the requested zone be established.
RECOMMENDED ACTION: Adopt resolution establishing a No Parking/Bus Loading
zone on the west side of South State Street from the southwest curb return of
Observatory Avenue and South State Street to 84 feet south of the southwest curb
return.
ALTERNATIVE COUNCIL POLICY OPTIONS' Deny the request.
Citizen Advised'
Requested by:
Prepared by'
Coordinated with:
Attachments:
Steve Turner, Operations Manager, MTA
Rick H. Kennedy, Director of Public Works/City Engineer
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Resolution.
2. Site Plan.
Candace Horsley, C~y Manager
R: 1 ~N:kk ~"' ASSTATE.NP
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING A NO PARKING/BUS LOADING ZONE ON THE WEST SIDE
OF SOUTH STATE STREET FROM THE SOUTHWEST CURB RETURN OF OBSERVATORY
AVENUE AND SOUTH STATE STREET TO 84 FEET SOUTH OF THE CURB RETURN
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter
1, Division 8, of the Municipal Code; and
WHEREAS, the provision of Section 21458 of the California State Vehicle Code permits the
stopping of buses in a red zone marked or posted as a bus loading zone; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from
the Mendocino Transit Authority (MTA) for the establishment of a No Parking/Bus Loading zone on
the west side of South State Street from the southwest curb return of Observatory Avenue and
South State Street to 84 feet south of the curb return, and the Traffic Engineering Committee
recommends the establishment of the requested No Parking/Bus Loading zone.
NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that a No Parking/Bus
Loading zone is hereby established along the west side of South State Street from the southwest
curb return of Observatory Avenue and South State Street to 84 feet south of the curb return.
PASSED AND ADOPTED this 21st day of October, 1998, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sheridan Malone, Mayor
ATTEST:
Marie Ulvila, City Clerk
Resolution No. 99-00
Page 1 of 1
ITEM NO. 6 f
DATE: October 21, 1998
AGENDA SUMMARY REPORT
SUBJECT: Approval of Budget Amendment for Police Department Video Equipment
In May, a budget transfer of $1,000 from account 100.2001.500.000 to account
100.2001.800.000 to purchase a video camera and tripod for Police investigations and
recording crime scenes was authorized. The requisition was written, but a purchase order
was not issued prior to June 30, 1998. The funds were thus not encumbered for the previous
year and it was too late to budget the equipment for 1998/99. The equipment is still necessary
and the Police Department is requesting the reinstatement of the budget amendment of
$1,000 to allow the purchase during the current fiscal year.
RECOMMENDED ACTION: Approve Amendment to the 1998/99 Budget increasing
Account 100.2001.800.000 by $1,000 for purchase of video
camera and tripod.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Budget Amendment is to be modified, identify changes, and approve
revised amendment.
2. Determine Budget Amendment is inappropriate and take no action.
Citizen Advised:
Prepared by:
Coordinated with:
Attachments:
N/A
Wayne R. McBride, Captain
Candace Horsley, City Manager
Budget Amendment worksheets, pages 1-2.
APPROVED: ,~ ~,..,
~'and----ace Horsley, (~ity~anager
m
Q
(..)
-t-
GENERAL FUND #100
!Bud.qeted amounts:
Beginning fund balance 7/1/98
Revenue budgeted
Expenses budgeted
Transfers In/(Out), at net
Loans to other funds
Budgeted ending fund balance 6/30/99
$ 1,245,621
$ 6,695,385
$ (6,810,226)
$ (364,856)
$ 765,924
Adiustments made durinq the fiscal year:
Date
Proposed
7/1/98 Change in beginning fund balance per audit
8~5~98 Additional MESA cost, not budgeted
912198 Transfer funds for Perkins St reconstruction
10/7/98 Replacement computer for Engineering
10/7/98 Transfer from Disposal Site for Engineering computer
10/21/98 Video camera & tripod - Police Dept
Account No.
100.1990.260.000 $
100.283.250 $
100.3001.800.000 $
100.281.660 $
100.2001.800.000 $
(1,586)
(81,504)
(2,200)
2,200
(1,000)
Revised Budgeted Ending Fund Balance 6/30/99
$ 681,834
RESERV99.XLS 10/15/98
Page 1
Funds 100; 110; 115; 130; 131
ITEM NO. 6g
DATE: October 21, 1998
AGENDA SUMMARY REPORT
SUBJECT:
REPORT OF ACQUISITION OF STORM DRAIN PIPE MATERIALS FOR
THE UKIAH LANDFILL FROM VVYATT IRRIGATION SUPPLY INC. IN THE
AMOUNT OF $13,236.80
SUMMARY: The City purchased 800 feet of 24-inch and 1000 feet of 12-inch HDPE (high
density polyethylene) storm drain pipe to complete important drainage projects at the
landfill prior to the onset of winter rains. The 24-inch pipe was installed in the open ditch
along the south perimeter road; the open ditch has required continual maintenance during
the winter to reduce erosion. Prior attempts to line the ditch with geotextile fabric and the
installation of check dams have met with limited success. The new storm drain system will
collect storm water runoff and drain into the west sedimentation pond substantially free
from sediment when compared to previous runoff from the open ditch. The 12-inch HDPE
storm drain pipe will be used at various locations throughout the landfill. In particular, this
pipe will replace existing above ground PVC drain pipe which has become brittle from
exposure to the sun. The HDPE pipe has superior weathering characteristics compared
to PVC pipe for pipes exposed to ultra violet light, continued on page 2
RECOMMENDED ACTION: Receive report regarding acquisition of storm drain pipe
materials for the Ukiah Landfill from Wyatt Irrigation Supply Inc. in the amount of
$13,236.80.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick
Kennedy, Director of Public Works/City Er),gi,neer
Seanor, Deputy Director of Public Works~r~'''/--
Rick
Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
1. Requisition for purchase of storm drain pipe
2. Purchase Order
3. Location Map - Storm Drain Installation
4. Fiscal Year 1998/1999 budget sheet
Candace Horsley, City,Manager
RJS:AGLFPIPE.SUM
Page 2
October 21, 1998
REPORT OF ACQUISTION OF STROM DRAIN PIPE MATERIALS FOR THE UKIAH LANDFILL FROM
WYATT IRRIGATION SUPPLY INC. IN THE AMOUNT OF $13,236.80
Though four independent quotes were obtained by landfill staff and the purchase was
made from the supplier providing the lowest quote for the pipe materials as specified,
required procedures for purchases greater than $10,000 were not followed. When the
order for the drain pipe was placed, landfill staff believed the necessary purchasing
procedures had been implemented. The Municipal Code stipulates that purchases
exceeding $10,000 are to go through the formal bid process, including written
specifications and proposal forms distributed to prospective bidders, public notice prior to
bid opening, and award of bid by the City Council. In this case the four quotes were
obtained by phone and the lowest price selected. Though the formal process was not
used, code provisions related to open market bidding were followed, a report to Council
is being provided, and the lowest product cost was paid. The purchase is valid and the
materials are in place.
I
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"CITY OF' uKIAH
SUBMIT DUPLICATE INVOICES
TO: A .CCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Accts Payable: (707) 463-6230
Purch Dept.: (707) 463-6233, Fax: (707) 463-6234
puRCHAsE ORDER
PURCHASE QRDg _P,~_U~[BS MUST APPEAR
ON ALL I~I~IOES ~I~'D PACKAGES.
PURCHASE
I ORDER
NUMBER
~0
u~. E199~_ _
031205
VENDOR: 0398?0
'WYATT IPd%I ~Z~T ION
2200 N STATE ST
UKI~/4
95482
SHIP TO: OD
SHIP VIA F.O,B. FREIGHT CANCEL DATE
DELIVER BY I
00/00/0000
oO/o~
t/0000
TERMS TAX CONFIRM TO PHONE EXT.
~ aD 7. rm~n~ ~ooo~O°°~oooo oooo
.1 $00.(0 fl 24" ADS Pro Llnk: N12 Pipe 10.84 ~ 8,6'72.00
660. 3401. 690~ 0O0
'2 1000.~;9 fl 1.2" ADS P~oli~ 1412 Pipe 3.67 Y 3,670.00
660. 3401. 690.
~zce pe~ youz'
.
: '
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.
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,
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'.~OU~S~T~ D~T~ ~PT. n~OU~ST~D SY
SUBTOTAL 12,342. O0
E]6584 00;00/0000' ~ ~T~ON, J ~O~AEY, C
PR~ECT REFER DELIVER TO CODE 1 CODE 2 TAX
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FORM
CONTROL NO.
DEPARTMENT COPY
BY:
1131
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ITEM NO. 6t~
DATE: October 21, 1998
AGENDA SUMMARY REPORT
SUBJECT:
LEAGUE
REPORT REGARDING EXPENDITURE FOR UNIFORMS FOR YOUTH BASKETBALL
In accordance with Municipal Code Section 1522 this report is being submitted to the City Council
regarding the expenditure of $6,855 to Perkowski's Screen Printing for purchase of Youth Basketball
uniforms for the City's recreational basketball league. A request for bids was issued by the
purchasing department, with Perkowski's returning the only bid. The amount of the Purchase Order
reflects the costs of approximately 740 T-Shirts for the 3rd-12th grade level programs. The expense
is offset by sponsor and registration fees received. Funds are held in an account designated for the
Youth Basketball program expenses that the City administers and therefore, expenditures between
$5,000 and $10,000 must be reported to the Council.
RECOMMENDED ACTION: Receive report regarding purchase of Youth Basketball uniforms,
awarded to Perkowski's in the amount of $6,855.15.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Acct. No. (if NOT budgeted): N/A
Appropriation Requested: N/A
Citizen Advised: N/A
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
2.
Acct. No.: 100-6111-420
(if budgeted)
Tammi Weselsky, Community Services Supervisor
Tammi Weselsky, Community Services Supervisor
Larry Deknoblough, Director Community Services
and Candace Horsley, City Manager
Request for Quotation
Purchase Order 031223
APPROVED:~ {/~~~,_
Candace Horsl~'~, ~ity Manager
TO:
CITY of UICIAH
300 Seminary Avenue
Uldah CA. 95482
Phone 707-463-6233 Fax ?07-463-6234
REQUEST FOR QUOTATION
FAXED COPIES ACCEPTED
RETURN THIS FORM
THIS IS NOT AN ORDER
AARDVARK SCREEN PRINTING
ALPINE AWARDS INC.
BOERSMA PRINTING & DESIGN
BRUCE'S SCREENPRINT & GRAPHICS
PERKOWSKI'S SCREEN PRINTING
SANTA ROSA UNIFORMS
SDN INC.
DATE: 9/24/98
REQ. NO. E 15724
,,
BIDS WILL BE RECEIVED UNTIL
1:30 p.m. October 2, 1998
AT THE OFFICE OF TIlE PURCHASING
AGENT. CITY of UKIAH
BY: Nora Keamedy
FOLLOWING ITEMS: AI.L QUOTATIONS SHALL BE F.O.B. LIKIAH, CA.
QUANTITY DESCRIPTION UNIT PRICE TOTAL , ,,
Approx. Assorted 100% Cotton Prewashed Screen Printed Short Sleeve T-Sh/rts in a variety of
675 colors for YOWII-t BASKE-WBALL as needed by the Community Services Department.
& Prices quoted to be firm for a period of 6 months from date of issue of Purchase Order.
***65 BIDDER GUARANTEES UNIT PRICE IF FEWER UNITS ARE PURCHASED .....
"IF YOU HAVE QUESTIONS, CONTACT: DEBBIE WOODWORTH AT 463-6201"
Up to 15 BASKETBALL SHIRTS Minimum: 10 Asst'd Colors
players Price to include: 1. Set up screen print for each sponsor.
per 2. Numbers (6") printed on back of shirts 1 - 30
team 3. Sponsors name printed on back of shirts.
4. Art work design charge City and Basketball
Logo printed on front of shirts.
ORDER WILL BE PLACED WEEK OF NOV. 16 WITH EXPECTED DELIVERY
NO LATER THAN: DECEMBER 18,1998.
***65 will be ordered after the large order.
A: Sizes Asst'd: T-Shirt - No Pocket ADULT SIZE
(Youth Medium to Adult XXL) YOUTH SIZE:
B: Small quantity re-order, Sizes Asst'd: ADULT SIZE
(Youth Medium to Adult XXL) YOUTH SIZE
C: If shirts provided cost for printing as specified above.
ADULT SITE
YOUTH SIZE
City of Ukiah payment terms are Net 30 Days after receipt of
completed order.
TERMS:
DEL. TO:
DEL. DATE:
BIDDER:
BY:
TITLE:
Phone: Fax:
DATE/BID:
TERMS:
II
1. P, ight is reserved to reject any and all bids.
2. Bight is reserved to accept separate items unless specifically denied by bidder.
3. In GASE OF DEFAULT, the Gity of Ukiah may procure the items quoted on from other
sources and hold the original bidder liable for any increased costs.
4. All substitutions shall show manufacturer's name, ca~og number and comparable specs.
5. The price, terms, delivery point, and delivery date may individually or collectively be the
basis of the awarding of the bid.
6. ALL QUOTATIONS MUST BE SI(3NED. OPENING DATE and TIME "MUST" be
prominently displayed on submi~ing envelope.
7. In submitting the above, the vendor agrees that the acceptance of any or all quotations
bsktbl.xls by the Gity oi~ Ukiah, within :30 days constitutes a contract.
CITY OF UKIAH
SUBMIT DUPLICATE INVOICES
TO: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Accts Payable: (707) 463-6230
Purch Dept.:(707) 463-6233, Fax: (707) 463-6234
PURCHASE ORD.ER' NUbl~ERS MUST APPEAR
ON ALL INVC)IC~F.~ANO PACKAGES
PURCHASE ~,
~ ORDER
NUMBER
VENDOR: 02~,,cz'
1188 N, STATE ST,
UKIA/{
CA 9548"
SHIP TO' , 000000
DELIVER BY SHIP VIA
Ii ,'10
F.O.B.
!
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TAX
FREIGHT CANCEL DATE
00,'0 /0000
TERMS CONFIRM TO PHONE EXT.
7. 5
~,,uO. ),.,uO--O000 0000
I00. 6111. 420.
City of Ukl&h specs. & you=
Adult Sizes'~ ~;.85 + ,,~{i.75 fo~
Sm.~ll QU&r, tit*,; CYd~r'~:Ad, ilt-$]~ 35+$1 75
REQUISITI0~ DATE DEPT· REQUESTED BY SUBTOTAL 6, 855. ~ 5
Elo?~4 ~ ...... *~' ,
TAX c), 0
PROJECT REFER DELIVER TO CODE 1 CODE 2
C '~,, ~"'"':' " 855
RECIEVED AS SPECIFIED: ,,? ,/ /
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DATE . p /,' .
AUTHORIZED DEPARTMENT AGENT
FORM APPROVED FOR PAYMENT
CONTROL NO. '~ ': 4 '"
"' RECEIVING COPY
APPROVED
BY:
1152
ITEM NO. 6 'i
DATE: OCTOBER 21, 1998
AGENDA ~;I. IMMARY REPORT
SUBJECT: REJECTION OF BIDS FOR FOUR POLICE DEPARTMENT LAP-TOP COMPUTERS
Requests for Quotations (RFQ) for four lap-top computers for the Police Department were
distributed in September with 11 responses opened by the City Clerk on October 7, 1998. Nine firms
submitted actual bids. Subsequent to the transmittal of the RFQ it was learned that the new Public
Safety communication system had specific requirements which were not included in the City's
computer specifications. To insure the purchase of the most reliable and compatible computers, new
specifications and bid process are necessary. Staff recommends rejection of all of the bids received
for RFQ No. E18425, four lap-top computers.
RECOMMENDED ACTION:
Reject All Bids, Direct Staff to Make Necessary Corrections to
Specifications and Request New Quotations for Delivery of Four
Lap-top Computers for the Police Department.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Award bid to desired vendor.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Vendors
Public Safety Departments
Chris Dewey, Police Sergeant
Paulette Klingbeil, MIS Coordinator, Gordon Elton, Director of Finance, John
Williams, Police Chief, and Candace Horsley, City Manager
1. Tabulation of bids, page 1.
Candace Horsley, Manager
mfh:asrcc98
1021REJ
ee ee
AGENDA
SUMMARY
ITEM NO, 8a
DATE: October 21. 1998
REPORT
SUBJECT:
PRESENTATION BY CALIFORNIA DEPARTMENT OF FORESTRY ON ITS
PROPOSED NEW AIR ATTACK BASE FACILITY AT THE UKIAH REGIONAL
AIRPORT
The California Department of Forestry (CDF) has maintained a firefighting air attack base facility
at the Ukiah Regional Airport since 1965. This odginal facility was intended to be temporary and
after 30 years of use does not meet current health and safety codes nor does it address CDF's
operational needs and requirements.
In 1995, City staff was informed that CDF was considering moving out of the Ukiah Valley to join
forces with the CDF facility in the Santa Rosa area. At that time, the state budget situation was
gdm and the possibility for funding a new facility was not seen as a high possibility at the state
level. City staff immediately met with local CDF representatives to strongly advocate for the
continued existence of a local CDF air attack base within the Ukiah region and to discuss a joint
partnership effort between the City and CDF as well as possible funding alternatives.
In March 1996, CDF staff, led by Assistant Chief Loyde Johnson, agreed to approach the state
legislature to fund a new air attack base on the southeast portion of the Airport. The City
Council further supported and solidified the partnership by passing a resolution in May, 1996,
stating the City's intention to enter into a ground lease with CDF for at least a 25-year period.
(Continued on Page 2)
RECOMMENDED ACTION: City Council receive report by CDF regarding its new air attack base
facility.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. N/A
Citizen Advised:
Prepared by:
Coordinated with:
Attachments:
CDF
Candace Horsley, City Manager
Don Bua, Airport Manager
1. CDF Design Plan
2. CDF Proposal
3. Air Attack Base Replacement Schedule
4. City Council Resolution No. 96-61
APPROVED:
4/CAN:AsRCDF Candace Horsl(~y~-Cit~
Manager
.0-.00~'
~1~ gl, ill,ling
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OFFICE
WORKROOM &
COIdldUNICA~ONS CORR.
DISPATCH
43'-0'
SECOND FLOOR PLAN
PLANS AND ELEVATIONS BASED ON DRAWINGS BY
LIONAKIS-BEAUMONT DESIGN GROUP (1/21/97)
GORDON H CHONG
ARCHITECTURE & Partne~rs
150 Sutter Slreet. Su;le 500
S~n Francisco. CA 94104-4012
tel 415 433.0120
fm~ 415 45.~.4.,~68
PROJECT:
UKIAH AIR A'I-rACK BASE RELOCATION
DEPT. OF FORESTRY & FIRE PROTECTION
PROJECT NO.: 97227.06
TITLE: FLOOR PLAN
OPERATIONS BUILDING
DATE: 10 DEC 97
SCALE:
BY: MAH
ISSUES/REV.
DRAWING
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WOMEN
!
BREAK & READY
ROOM
MEN
STORAGE
UTILITY
ELEC.
GENERATOR
ROOM
PILOTS'
OFFICE
DAYROOM
II
II
18'-0'
10'-0'
45'-0'
15'-0'
· FIRST FLOOR PLAN
NORTH
SOUTH
EAST
WEST
PLANS AND ELEVATIONS BASED ON DRAWINGS BY
LIONAKIS-BFAUMONT DESIGN GROUP (1/21/97)
GORDON H CHONG
A R C H IT E C T U R E & Partners
130 Suffer Street, Su;te 300
Son Fro~cisco. CA 94104-4012
L-.I 415 4.33.0120
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PROJECT:
UKIAH AIR Al-rACK BASE RELOCATION
DEPT. OF FORESTRY & FIRE PROTECTION
PROJECT NO.: 97227.06
TITLE: EXTERIOR ELEVATIONS:
OPERATIONS BUILDING
DATE: 16 DEC 97
SCALE: 1/16" = 1'-0" DRAWING
I A3.01
BY: FSA
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COBCP 2000-2001 Construction Phase
Facility Name: Ukiah Air Attack Base
Project Name: Ifkiah Air Attack Base, relocation of facility
County, Congressional District, Senate District, Assembly District:
Mendocino County, Coast-Cascade Region,
Congress 1, Senate 2, Assembly 1
Problem Statement: Ukiah Air Attack Base is a primary fire control facility for the North
Coast. Taxiways and aircraft pads are not adequate in size, limiting the capabilities of the base
in reloading aircraft during emergencies to one large type 1 aircraft, or two type 2 air tankers.
The existing facility was ori~nally built in 1965 to be a temporary facility and does not meet
current health and safety codes, UBC and electrical codes, or environmental requirements for
this type of facility. Air Base stst~ing has increased along with larger aircraft being utilized than
was originally designed for the base. Current site limits any expansion of existing facility.
Susnmary of Proposal: Acquire and/or lease site from the City of Ukiah, and complete the
working drawing phase including preparation of contract documents and awarding the contract.
Working drawings to construct a new 4,167 +/_ S.F. air operations building with an elevated
dispatch area to control flight and loading operations, a 150 +/- SF hazmat building, a retardant
facility with recovery system meeting the Water Quality Control Board standards, a 3,200 +/- SF
warehouse/shop building, and a 2,915 +/- SF drive-through aircraft hanger. New construction
includes 1,200 +/- SF of aircraft taxiways, 4 aircraft loading areas, 1 air-attack ship parking pad,
1 FAA approved lighted, radio controlled, helicopter landing pad, asphalt paving, sidewalks,
grading, necessary power lines with utiliW tie-ins, site landscaping, all appurtenances, and 5,000
+1- S.F. of security fencing. Site work includes demolition and removal of old site facilities after
the completion of the new facility, to provide continuous operations. Construction costs will
include 5 percent con_fingency funding, and funding for Group 1 and 2 equipment allocations.
Purpose of Project:
History of the facility:
a. Air Attack Base, for CDF's aerial firefighting capabilities.
b. The Ukiah Air Attack Base is located centrally within the City of Ukiah Municipal
Airport, in Mendocino County.
c. It was built as a temporary facility in 1965.
d. The environmental conditions of an incorporated city with a population of
approximately 25,000 people exist, which surrounds the airport, and its central
location within the County to agricultural, recreational, and commercial timber
resources have numerous environmental issues.
e. The ~irport is owned solely by the City of Uki~. It has been under a lease agreement
since 1965, and the current lease expires in 1999. The city has issued a resolution
favoring a 25 year, long term lease agreement after the current lease expires, at an
increased negotiable amount. Due to the geographic location and CDF's long term
operational needs, it would be in the best interest of the Department to acquire the
site.
f. The City of Ukiah, which is the county seat, surrounds the airport. Ukiah is located 45
miles north of Santa Rosa and 18 miles south of Willits. Major recreational areas lie
within short proximity, i.e. BLM Cow Mountain Recreational Area, US Army Corps of
Engineers Lake Mendocino, Blue Lakes, and 18 State Parks, within the county.
Commercial timber resources and agricultural resources, pears, vineyards, and
wineries are major resources in the area.
g. There are currently eleven CDF personnel assigned to the base and four contract
personnel assigned for flight operations, totaling fifteen. Additionally, three CDF fire
protection employees are assigned while staffing a reserve fire engine throughout the
summer months.
h. The Air Attack Base currently has 10V- 10 ~ir attack ship, 2 S2 type 2 air tankers, 1
a_ircraft tug, 2 CDF support vehicles, 1 reserve fire engine, and 1 contract support
vehicle assigned to the facility.
i. There is a Battalion Chief assigned to the base.
j. The current facility is comprised of a 1,500 +/- sf operations building and a 120 +/- sf
storage building, three ~ircraft loading pads, and a retardant facility.
k. The base provides aerial firefighting protection for approximately 2,718,720 acres of
CDF and USFS Direct Protection Areas.
l. There are 150 average yearly emergency responses from this base, with approximately
165,000 gallons of retard~nt delivered snnually. The annual average flight hours for
the air attack ship are 150, and the two sir tankers average 200 hours each.
m. The City of Ukiah is presently in a position to sell the proposed new site location. The
city was last approached in the summer of 1997. The existing site is 1.5 acres and the
proposed new site is 5 +/- acres.
n. The existing facility does not have any value relating to moving or re-use of the
building due to extensive repairs necessary and structural conditions and integrity of
the building.
o. This project does need security due to public safety regarding sircraft operations and
the associated high value of s~ircraft and related operational equipment.
Problem(s) with the Facility:
a. The facility operational building consists of a metal building with interior 2x4 wood
construction, with 1/4 inch plywood interior wsll$. The building was originally built to
be a temporary facility but was never replaced or remodeled. Plumbing and electrical
appliances do not meet current or recent building codes. Building design does not meet
current UBC code requirements regarding safety issues or ADA requirements.
b. Health and Safety violations exist within the bathroom and kitchen areas due to dry
rot conditions of structural components of the interior building. There are limited space
requirements within the facility due to the number of employees assigned to the base.
Tr_sffic congestion exists around the facility due to its design from thirty-three years
ago.
(i)
1. This facility was constructed ~ith ungrounded electrical utilities and is in violation
of State Uniform Building a_nd National Electrical codes. Insulation on the electrical
wiring is deteriorated, increasing the risk of accidental fire or electrocution. The
current state of the electrical utilities at this location poses a threat to the health
and safety of stationed personnel.
.
(~)
Relocation
The existing size of the facility is not adequate in meeting the needs of the
department for operational concerns for safe ~ir base operations. Types of aircraft
utilized are larger and have more retardant capacity than those thirty years ago.
The exis_fing building is to small for personnel assigned. Existing acreage does not
~llow for expansion within the current site. The relocation site is on the opposite
side of the airport from the old site and allows for increased operational needs now
and in the future. The new site will allow for an increased operational necessity and
improved security and safety issues.
2. The existing facility is usable in a limited capacity for aerial firefighting operations,
requiring a ~me delay if the base is expected to reload several oirtankers
simultaneously for an emergency incident. The operations' building is deteriorating
due to dry rot in the structural components. Regional Technical Services staff has
determined that remodeling of the existing facility would not be in the best interests
of the Department. In 1996/97 twenty-five thousand dollars was appropriated for
repairs to the facility. The construction supervisor determined that repair to the
facility would most liltely double the estimated costs for repairs, and would still
leave the facility in need of expansion.
3. For long term operation of the facility, constructing a new operations building is the
only alternative. Relocating the facility is desirable to increase operational ability
and to increase the size of the site for adequate spacing of the buildings and
retardant systems. Additionally, the existing site may still be utilized during the
construction of a new facility allowing base operations during the fire season.
4. If the existing facility is not replaced within the next two to three years (estimated),
the base operations building would become unusable. This will necessitate the use
of mobile trailers or closure of the _~_ir base. Closure of the building or the condition
of the building becoming unusable may endanger the lease of the facility.
Relationship to Strategic Plan:
Goal # 1: Respond to California's changing fire protection needs by improving CDF's
statewide fire protection system. Objective 3: Improve CDF's wildland fire attack
productivity rate by 5-10% between July 1, 1997 and January 1, 2000 by maintaining and
enhancing the ~ir attack, ground attack, and command and control delivery systems.
Goal # 3.' Clarify and improve our statewide emergency response capabilities.
Objective 1: Improve CDF's ability to meet peak demand emergency incident workload by
10% between July 1, 1997, and July 2000, through enhancement of the statewide fire
protection system.
Goal # 6: Reduce CDF's $388 million replacement backlog of 35-60 year old capital
improvements, which support~ Goal # 1.
Alternatives:
o
.
.
Construct and relocate new facility. CDF is legally obligated to provide wildland fire
protection to this area and is strategically positioned for aerial coverage from other
existing air attack bases. Aerial firefighting coverage from this site is also an
intregal part of the fire protection system for the USFS, Mendocino National Forest.
Terminate use of air attack base. Ukiah Air Attack Base provides substantial
coverage for 2,718,720 acres of State and Federal lands in northern California. It is
strategically located geographically and is a component of the State's overall aerial
firefighting progrsm. This would have a negative impact on the Strategic Plan.
Continue as is. The existing facility was not intended to be a permanent facility for
longer than 10 years. The site for the existing complex is not adequate for safe
operations and will not allow for increased building construction due to available
land at the site.
Which Alternative and Why:
Alternative # 1 is the chosen alternative. A new 4,167 sf air operations building would
enhance working and living conditions above those of the current 1590 sf building. Design
features would increase safe flight operations and air tanker loading. Increased work
areas, storage, and vehicle storage would be gained through construction of a
garage/storage building. Hazardous material storage building and retardant recovery
system would meet compliance with Water Quality Control Board standards. The new
facility would meet current standards for UBC, Electrical Code, ADA, and various state,
federal, and local codes/ordinances. This alternative would allow meeting goals and
objectives of the Department's Strategic Plan. Relocation to a larger 5 +/- acre site, at the
same Ukiah airport, would enable CDF to meet future needs within the State for aerial
fire protection.
Detailed Scope Description:
1.
.
.
Acquire proposed site of 5 +/- acres at the Ukiah Municipal Airport for construction
of new air base facility during fiscal year 98/99.
Complete working drawings, prepare contract documents, and award contract for
construction during fiscal year 99/00.
Construct new 4,167 +/- sf air operations building with an elevated dispatch area for
flight operations. Construct a 2,915 +/- sf drive through sircraft hanger for the OV-
10 sircraft. Construct a new 3,200 +/- sf warehouse/shop/garage building.
Construction to include all site grading, fill, and preparatory site work for
construction.
Ukiah Air Attack Base
Uidah AAB
Mmdod~ RI.
,/!
Cleland Mountain
14.(N)
Sep 16 15:16 1998
1:31,250 (at cenlm')
Feet
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" Local Road
~' Slate Route
Trml
· ..1.~ ~~ Acce,~
I I I~iiro~d
r-! Point of Interest
Ukiah Air Attack Base Mendocino Ranger Unit
MEU PREFIRE 9/9/98
New Site Ukiah Air Attack Base
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RESOLUTION NO. 96-6
RESOLUTION OF TilE CITY COUNCIL OF
TIlE CITY OF UKIAH STATING ITS INTENT
TO ENTER INTO A LEASE AGREEMENT WITH
TIlE CALIFORNIA DEPARTMENT OF FORESTRY
' WtIEREAS, The State of California Department of Forestry (CDF) has detcrminecl
that its facilities located at thc City of Ukiah Regional Airport arc no longer'adequate; and
WllEREAS, Thc Cily Council of thc City of Ukiah has determined that thc presence
of a CDF air attack station is essential to thc health, safety, and the welfare of its citizens and
surrounding environment, and CDF operations arc consistent with thc goals and objectives of
thc Airport Master Plan; and
WllEREAS, The City Council has directed staff to negotiate an agreement with CDF
which would continue to provide Airport property for lease to CDF.
NOW, TilEREFORE, BE IT RESOLVED that the City Council of the City of
Ukiah docs hereby state its intention to enter into a lp'ound lease agreement of at least 25
years provided specific lenns, to be determined, are approved by the City Council and CDF at
a future date.
PASSED AND ADOPTED this Ist day of May, 1996, by the following roll call vote:
AYI~S: Councilmembers
NOES' None.
ABSENT: Councilmember Waltenburger and lqast:ln.
ABSTAIN: None.
Malone, Shoemaker, and Mayor Sclmeitcr.
~¢r. Mayor
ATTEST:
4:Res:CDF