HomeMy WebLinkAbout1998-12-02 PacketGENERAL FUND #100
Budgeted amounts:
Beginning fund balance 7/1/98
Revenue budgeted
Expenses budgeted
Transfers In/(Out), at net
Loans to other funds
Budgeted ending fund balance 6~30~99
$ 1,245,621
$ 6,695,385
$ (6,810,226)
$ (364,856)
$ 765,924
Adjustments made durinR the fiscal year:
Date
Proposed
7/1/98 Change in beginning fund balance per audit
8/5/98 Additional MESA cost, not budgeted
9/2/98 Transfer funds for Perkins St reconstruction
10/7/98 Replacement computer for Engineering
10/7/98 Transfer from Disposal Site for Engineering computer
10/21/98 Video camera & tripod - Police Dept
11/18/98 Civic Center generator repairs
12/2/98 Welcome to Ukiah signs
Account No.
100.1990.260.000 $ (1,586)
100.283.250 $ (81,504)
100.3001.800.000 $ (2,200)
100.281.660 $ 2,200
100.2001.800.000 $ (1,000)
100.1915.302.000 $ (3,125)
100.1945.651.000 $ (4,000)
Revised Budgeted Ending Fund Balance 6/30/99 $ 674,709
RESERV99.XLS 12/1/98
Page I
Funds 100; 110; 115; 130; 131
MEMO
~a
To:
From:
Honorable Mayor and City(C~,ouncil
Marie Ulvila, City Clerk
Subject: City Council Minutes of November 18, 1998
Date: November 25, 1998
Due to the holidays this week, I was unable to complete the minutes of the November 18,
1998 meeting for your packet. However, the minutes will be delivered to you no later than
Monday, November 30th for your review. I apologize for the delay in their submittal.
If you should have any questions, please do not hesitate to contact me at 463-6217.
MINUTES OF THE UKIAH CITY COUNCIL
Regular Meeting
Wednesday, November 18, 1998
The Ukiah City Council met at a Regular Meeting on November 18, 1998, the notice for
which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council
Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following
Councilmembers were present: Councilmembers Chavez, Ashiku, Kelly, Mastin, and
Mayor Malone. Staff present: Public Utilities Director Barnes, Comm.~ity Services
Director DeKnoblough, Finance Director Elton, Risk Manager/Bu~t O~i~'r Harris, City
Manager Horsley, Public Works Director Kennedy, ..C...ity Att~~i~:~port, Planning
Director Sawyer, Senior Planner Stump, Police Chief..:~i!.t!~iams?i~iiii~ii~y~::Clerk Ulvila.
Mayor Malone led the Pledge of Allegiance. iii!ii!iiiiiiiii!~
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';iii~iiii~!iii~iiiii~i~ii~!~i~i~ii~:., '"':':':':':'?
3. APPROVAL/CORRECTION OF MINUTES
a. Regular Meeting of October 21, 1998 ....
MIS MastinlKelly approving the minutes of the R~Jlar"=:~{i~iiiii~.f... October~ 21, 1998 as
submitted, carried by the following roll call vot..e..~::~::i;:::~....ES: Cc~:~!i~~ers Chavez, Kelly,
Mastin, and Mayor Malone. NOES: None. A~~i~?~ouncil~~'~ Ashiku. ABSENT:
3. APP ROVALICORRECTIO.N::;~!~: MIN .U..,~S
a. Regular Adjoumed Mee.t.:!~!~f Oct~r 28, 1.9...:.g8 - Joint Meeting with Planning
.............. .:::::::::::'
Commission ::ii~i::i::i!i::i::iiii?'''~ ...... ::::'::::::::::::::::
MIS Kelly/Mastin approvin.g t~:i~inute~:i~:~...e ...R....~J!~:~"r Adjourned Meeting of October 28,
1998- Joiq~iii~eeting with:~...t-'~:. El~nning G~ii~i~' as submitted, carried by the following
roll call ve.(~iiiiiili~YES: C~iij~mbers ~~!!:::?~shiku, Kelly, Mastin, and Mayor Malone.
. ==================================================== "::!:!:!:i:::!:i:i:~:!:!:!:!:!:!:!:!:i:i:i:i:!:i:i;:-. ' """:':': ......
NOES''':~:. N:..o..~!~.B....S': :' ................... ~:~:~:~:~:~ ..... TAIN:~:~i~~:": :~:~:~: ':~ ~'''''::' ............. ~:~::'- ABSENT'. None.
'::~::~!~::~::ii~?:~::i::iii::i::i::~!iii::i::!ii::iii::ii~:.::,. '"'::~i~i~i~i~i~i~i~i~i~i~i~!~!:..:~!~ ....
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-.:.:.:.:.:.:.:,:.:.:.;,,.,...,.,.,...,.,....,..,.. -,:.:.:.:,:.:.:,:.:.:.:+:.;.:.:.:.:,:.:.:.:.:.:,..,
...... ii::~::i::!ii::i::i::i::!!i::!::iii::i?.::iii::i::!::!~i!~ .... ":::::::-' ............................................
4. RIG H T':~Qi~:i~EAL
Mayor M~l~ii?~i~ii!~::~ aP:~¥"process.
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M~g~ Malone announ:.'~iiiflSat ...... there is audience interest in Consent item 5h and allowed
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a~ii~nce comments. ::~i!iiiii~~'
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rite-O, eport ,or Fisca
~~i~::!::i~:~i~!!!i~illits attorney, advised that her firm sees many families that have bad
CJ~!~iii!ii.i~ili~ussed the practices of many private, for profit collection agencies, noting
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that'[~'~:':'~Si'actice of collecting debts for a third party are regulated by state law. A creditor
may be exposed to liability for the actions of the collector who is trying to collect debts.
She recommended establishing an installment payment program and to coordinate it with
other organizations assisting poverty level individuals. She advised against turning debts
over to a private company for collection, noting that with the addition of court costs,
November 18, 1998
Page 1
attorney fees, and the judgment, the amount owed more than doubles in most cases.
Vendors to the City should provide the City with insurance in case the vendor gets sued
in court, thereby protecting the City from liability. She also recommended investigating the
vendor to see if they have been sued previously and the status of their reputation.
City Manager Horsley advised that the matter before Council involves an accounting
procedure to write off the bad debts. Staff will take Ms. Baur's comments under
advisement. She discussed the customer service program of the City and other avenues
to assist Iow income people in the City.
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MIS Kelly/Malone approving Items a-k of the Consent ....C. alenda~i.~.i[gJ.!~"s:
a. Approved Disbursements for the Month of Oct...O..=~:
b.
Rejected Claim for Damages Received from=i==i~=~ifer Da=~i~iiiii~ Referred,=~'
Joint Powers Authority, Redwood Empire U.~!i=~ipal
c. Accepted Report on Expenditure of Budgete~iiiii~..m Fi~i~ear
Conversion of the OrCom Billing Software; ~!?~i!ii?~iii?~?~!!i?~iiiii::i?:?..i?:::i?'
d. Approved Budget Amendment for Award c~i!iiD~i~iiiii~partment of J~::~:~:i'~e-School
Based Partnership Grant in the Amount of $.:t..i::~ii!~!ii!i!i!!~iiii~
e. Awarded Bid of Contract to Harper Ford Co~ f(~=~iii~i~"'.c...hase of an Automobile
in an Amount not to Exceed $11,685.44....;.:~:~?:~?:~:?:~:~
f. Awarded Bid for High Voltage Li.~iii:ii;~i!~:~!~.g.,.. and '~i:i!;f!~'imming at Various
Locations Within the City of Uki...a.~i~6~:~:F~i:!~i:i~.e Se~.~ in an Amount not to
Exceed $30,000; .... ~
g.^w ded Bid for Supe and Chassis wi,h U,i,i y
Body to Harper Ford Cou.n..~.t~iii~'n the ~'0unt of~i!~§::i:'~51.13;
h. Approved Bad Debt Writ~ Repe.:"~?for Fis~iJi?Year 1997/98;
i. Received Report on C~""bf Re~S to C.i.~t~~:~ Center Emergency Generator and
;,:,:.:.:,:.:.::-:-:-:.:-:.:-:.:-; .......
j. A~i~i~ Res0.!~.~!~!i?~.-23 Au!~!i~!~i?[xecution of Grant Agreement with the
~i!iG~astal C~~"'c..y.:. for th&::~:G:6/Sbi Street Riverside Park Site Design Study,
' "::i:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i::.. "::i:i:i:i:!:~:!:i:i:!:!:i:i:i:!:!:!:!:!:!:.-::i::-.
a d:~tii~~:....d aud~ii~~ment;
k. Adopf~iiiiii~!~tion"=~~?!~proving the Execution and Delivery of Agreements
to Pr.o....~i.~iii.~ig.:,lnfor~!~" as Required Under Rule 15c2-12 of the Securities
an..d~::iiiiiiilE~~i?~i?~i~mmis~:J:=~n and Authorizing the Mayor to Execute Such
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..:~:i~eements 0'~iil..B..'.~i!~ii~f the City of Ukiah.
..:.:-:.:.:.- '!:!:!:!:i:!:!:i:i:i:!:!:i:!:!:i:i:i:i:i:i:i::"
.~?:::!::?:?:?' ::::::::::::::::::::::::::::::::::::::::::::::::::::: ....
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Th~ii!iimotion.......,..,..........,....,,. carried.~i?~y 't~he following roll call vote: AYES: Councilmembers Chavez,
~i~u, Kelly, Masti.:~ii!;and Mayor Malone NOES: None. ABSTAIN' None. ABSENT:
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6~iiiiiiiiiiliiiiiiilililiiii~BD.:IEN"C'E COMMENTS ON NON-AGENDA ITEMS
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N'6i::i~iii~:6' forward to address the Council.
7. UNFINISHED BUSINESS
7a. Introduce Ordinance Amending Section 3016 of Article 3, Chapter 1, Division
3 Of The Ukiah Municipal Code {Demolition Permit Review)
Planning Director Sawyer advised that at the October 28, 1998 City Council meeting with
November 18, 1998
Page 2
the Planning Commission, discussion was had relative to the revisions to the ordinance
affecting demolition permits as they relate to structures possibly having historical,
architectural, or cultural significance. The version of the ordinance taken before the
Council and Commission on October 28, 1998 consisted of several procedural and
substantive changes. After reviewing and discussing the earlier revisions, the Council
remanded the ordinance back to staff for additional changes which consists of the
following: excluding from the exempt status certain accessory structures, such as carriage
houses, which are presumed to be historically significant; adding language which gives the
applicant an opportunity to submit a new application to possibly prove that nD~i~..or changed
market conditions warrant reconsideration of the demolition permit; .:9~tabl!:~i~'g criteria for
Council reconsideration, whereby misrepresentations or m......isinfor~~::~'e solely by the
applicant shall warrant grounds for reconsideration; add.:i~i::~.a req~ii~~::i~.t, hat the Building
Official shall notify the applicant in writing when an.?:i~i~:~'dy iss~ili~iS:,.~!j.tion permit::i!B
being suspended for the purpose of Council recons:i~}ation; ~¢ii::i~!~!i~ii~ii~!.ion
renders intact and valid all parts of the ordinanC~iii.'.not otb~ise hel'~tii!i~Siiii~iii.~i::i~ or
.~::~.~::~!~.~.~!~ ........ ~!ii::;:i~! ..... ::~!::ili!i ii!ii::i::iill i ii?:?:~i::ii!ii!i!::~ ....
u n co n s t i t u t i o n a I b y a co u rt of I aw. ::::::::-::-:::::::::::::::::::::?::::?::::::::::::::::::::::: ,::~:~:~:~:~:~:~:~:~:~:~:~.~:~:~:~ ....
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He noted that Councilmember Kelly had recommende~i?~ii~i~i.o.n to Section 6 with regard
to public noticing. He reiterated that the new regui!~i:;3r~:~i?i~~Dg to the City Attorney,
constitute a discretionary review and apprD?.l, proc~:~!iiiiiii!!~iiiiii~at the California
Environmental Quality Act (CEQA) must be a..d.~!~i~:e..d on all'::~~ii~:~)n permits meeting
the previously cited age criteria. Accordin. g!~?~i~~.n dem~i~ii~n permit applications
would merely be subject to a CEQA..:e..'~:~ptio:~!ili~~:t..o..i~i::~EQA Guidelines Section
15301-1, and no additional envir~ental..,~::~/ie~iiiiiii~ii~i?:~e necessary. However,
whenever it can be determined .~iiii~searc..:~.ii!~nd an~i~i~:~::'ihat a structure proposed for
demolition probably has histor.:i~i~!ii!iarchit~{'ural, or::~::~i~ltural significance, staff will most
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likely be compelled to cause t .h.,~!~i'epara~i~ of an ..E~ironmental Impact Report (EIR). If
Council adopts the ordiBan~:,' it will.~iiii~.ease.':'iiiiii~{~ff time in the evaluation of CEQA
Guidelin~!:!:!i~.d fees .s...:~!~i.i.i~en be ~!:~~::!!i~:'::" He recommended the fee be nominal,
such a .s..;ili~ii~..e.. nt st'~i~iii~i::i~250 f(~ff~si'te Development Permit.
Mayor Mal(~ilili~i~!~' out tl~ii~iii:~inance does not specify the viability of a building,
only the mar..k..~iiii~!i~iiiii~.::.?:~e di§:~~B possible Iow maintenance of properties by some
owners in..::~~iii~~iiiiEitP, fee'S::!?'
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City..~!~{~orney Rappc~ii:i~§ed that the ordinance presented to Council is an interim
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or~iii~nce and notedlii~i~hd~::"the historical preservation ordinance should address such
~rs as Iow main.t...~:ance ...... of buildings on the historical list.
,:i:i:i:i:i:i:i:i:i:i:i:i:i:. ..::i:i:i:i:i:
~i~ii!b~::Commen. t"i!~!;riod Opened-6:SS p.m.
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::Ji~{~~{~i:::.~::8~7 Maple Avenue, felt that Council should wait until a list of historically
significant properties in the community is completed by an expert, noting the inventory is
critical to identifying properties considered historical. A public notice should be given to
those in the neighborhood of the property. He noted that many people who are unable to
obtain a demolition permit may let their property deteriorate. It was his opinion that the
proposed ordinance is too stringent. He discussed the issue of fraud. He strongly
November 18, 1998
Page 3
recommended that Council not enact the "reconsideration" portion of the ordinance and
that they stick by all decisions they make. He felt that, if decisions can be reconsidered
then no decision of the City Council would, essentially, be final.
Public Comment Period Closed: 7:00 p.m.
Mayor Malone voiced his appreciation for staff's time in the preparation of the proposed
ordinance, but felt with its enactment it will cause additional work for staff. He noted the
importance of adjacent property owners being noticed. It was his opinion that~be proposed
ordinance does not improve the process of making subjective de:....~!..:.....sion.~=iii~;~cerning the
historical value of a structure. Once the historical preservation o.r.:..~iii~.n.~;='is in place, and
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property owners are notified, the process will work b .e.:..~i~: Ho~~i!i~i....~.~.=..Council will still
have to make decisions. He felt that what the City!ii!~:~' in pla.c..~!?~i!i~i!i~esent time:.~!!i~:
working effectively. .:~ii~iiiiii!i?:'' .:~!i::i!!iiiii'?' ":~:~iiiiiiiiiiiiiiiiiiiii!iiiiiiiiiiiiiiiiiii?:~:~ .......... ~i::??''
Councilmember Kelly voiced her appreciation i~iii?~iMr.:..¢::.i~:~ouette s co~~!i!i?~i:ih the
ordinance. She felt, while the interim ordinance is i~iiii~~iiii~:ity staff could cC~'~tinue their
work on the inventory in an unpressured way. She [~¥i~iiii~:..there will be people who
will object to the ordinance, however, the interim City to approach a
more detailed ordinance in a respectable way ...... :.-S.:~ suppS:~!i~i!i~oposed ordinance.
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Councilmember Ashiku voiced his op..:.~i~i'~i'~i!~ii!i~?:~ropos~.' ~rd,nance, noting it ,s
premature without a current invento~ii!i?':~e felt..?:~§:::--!ii~~..p.::~!~-~e to move quickly on this
matter, and that a measured approaq~:iii~hould..~¢?ia~'~i.iiil.ili~.ili~i~:'"i'wa , aninterim ordinance
would not hold the public hostage::~::t.~i~e rigid:..~i~ndard~!.i.~'"¢:"::~EQA. The way the ordinance
reads, anyone with a building ...o....~ii~O yea~": old woui~" be placed on the inventory list.
Councilme.....mber Chavez?:.:.e..x~sed h~'i'~~i!~'at there is a need to have a policy in
place no~ii~:..d.....that po..:..s...~i~ the or~ii~~ii~'ly puts the City in a vulnerable position
to make::ii~i~i~ on ~!~iii~.t:::.may a~i~:'~¥~:'the future, which are similar in nature to the
demoliti(~i~i~iii~r St. '~~?~hurch.
Councilme~:~.iii.~i~i.~:..waS::~iiiii~:b opinion that the existing ordinance is stronger
concernin, g::ii!~;~'~::~i~!ii~a.n, th~::~oposed ordinance. He expressed his concern that a
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discre..:::t.:.::i~ary decisid~iiiii~!~iiiimade by Council could burden a property owner with an
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expe~ls~ve process, i!!!!~i!?:ii~i!i?~i? ....
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q~cilmember...................... Ma:~!~ reminded Council that all projects will eventually come before the
~ii~iii!i~ouncil for .r...~i~w. He felt the proposed ordinance allows for greater review of
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M'~tii~:~i~i~l:l~,/Chavez to introduce by title only Ordinance Amending Section 3016 of
Article 3, Chapter 1 of Division 3 of the Ukiah City Code, including the addendum to the
Ordinance as provided in the Staff Report and that adequate notice be given to adjacent
property owners within 300 feet of the property lines, carried by a voice vote of: AYE'
Councilmembers Chavez, Kelly, Mastin. NOES: Councilmember Ashiku and Mayor
Malone. ABSTAIN: None. ABSENT: None.
November 18, 1998
Page 4
City Clerk Ulvila read the title of the Ordinance.
MIS Kelly/Mastin to introduce Ordinance, carried by the following roll call vote: AYES:
Councilmembers Chavez, Kelly, Mastin. NOES: Councilmember Ashiku and Mayor
Malone. ABSTAIN: None. ABSENT: None.
7b. Report of Action Steps Regarding Mental Health and Other Issues
City Manager Horsley advised that the recent shooting incident in the Ukiah community
was not only tragic but emotionally traumatic for the Police Department a,.~?:community.
There has never been a shooting death by a Police Officer in t:b:.'i~::~:=..his!~=:'0f the City, a
testament to the fact that the Department has always striv.::ed to ex"~:.e..iiii~ther alternatives
to deadly force. The Police Chief and his staff, t~ii?~ity ~~'"'~...~i~ii::i~.a. nd community..
members have worked together to identify areas fo.g~'~loping.:~~ii?:B.rotocols
procedures, training, and communications.
She reported that Chief Williams personally met wit~i!~?~iNle~'0cino
Director to discuss the working relationship between:~!~ili~iii9gencies and t0"~'i'~d ways to
improve communications and planning between the~i::~~i~!~iii~he Police Chief and City
Manager have also been meeting and working wit~ii~"gr~:~ii!?i~i~.e...ns regarding some of
their community concerns and issues. Areas...~f..:~i.~.terest ~i~~!iinclude protocol for
mental health intervention, complaint proce.d...~i:ii~~:::!ssues?~~i::!~tops, use of deadly
force, and pepper spray. She discussed .t..~i?:~:~:~ii~E~m and..;;;t'~'e Ride-Along Program
which improve communication and u~..d.'~!~'~tandi::~?:ii~ii~i~?:~:i)artment techniques and
programs. Both she and the Chief.:?:~:~ Polic~ii~ill C~::~!~?~ii~ work with various groups
within the community ..... ~!i::~:~!i!ii?~'' .?:ili?~? .... .iiii?? ...................
Booker Neal, U.S. Departme~?~i~f"Justi~ili~rese.n..:t::~i~e from San Francisco, advised that
he met with., the City Ma..n.'ia..g~i' Chief~!ii~!ii~iiii!i~:hd a community interest group. The
Commun:i~iiii~...e...lations..:~i~ provid~ii~iiiii~i~i~:'~gency assist people in meeting to help
preven.'t'iii~ili!~b..o, otin:~::iii~i~i~i~{~::..from ~:~:~'ning in the future. The City has been very
open an~:'~!i~!:.i~..i.~i?~i~::..out t~i~!.iii~ii~::.:.and many ideas have come out of discussions with
the ad hoc gi*~iii!iiB~i::::felt the"B.i~~i~ns are a positive step forward and he will continue
"::i..:i:i:i:i:i:~:i:i:i:i:i:i:i:!:i:!:i:i:i:!::.., ":~i!iii!i!i!i!i!i!i!i!i!i~i!ili~iii::'~'
to lend his sup...;~iiiiiii:~iiiiiiiiiii:~iiii~:. "~:~ ....
LeCre..::~i~Peoples, u '"!~ili~§!;~. nj, expressed her concern regarding pepper spray and K9
use,.:~i~..ii~ing practices, a~i::ii~(i:~e traffic stops made by Police Officers. She discussed the
va.....~!~!~ of the Police Q~~ and asked the City Council to appoint an ad hoc committee
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to.".'ii~sist:.:.:.:.:.:.:.:.:.:.:... ........... in developiq..g.'.'iii~alues and to make recommendations to revise the current policies
~!ii~:rocedures of.::~ Police Department.
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i:i:i:!:i:i:~:i:i:i:!:i:!:i:!:i:i:i::':i:: ...... ::::::::::::::::"
E~~~iii::C'hairman of the Mendocino Commission on Human Rights, advised that
tl~i~:~~i~n was formed from experiences with law enforcement officers in the Ukiah
community and throughout Mendocino County. The Commission is not officially
sanctioned or sponsored by any government agency. The ad hoc committee will continue
to investigate violations in Mendocino County and educate people. He discussed human
rights issues, noting that the Commission's purpose is to make peace.
November 18, 1998
Page 5
Phil Leon, 4 Highland Court, felt the City Council has a moral responsibility to set policy
of how the City is policed. It was his opinion that the Marvin Nobles incident focused on
the use of Police dogs and the interchange between Police Officers and citizens. He
discussed the minority communities in Ukiah and felt the City Council should make it a
priority to set policies regarding the use of police dogs and Police Department interaction
with the mentally ill.
Linde McClure, 1201 Parducci Road, discussed the citizen complaint procedure, and
made the following recommendations: claimants should be informed they ca~ii::speak to an
officer, but are not required; all complaints should be accepted, d~:~..p..ite..~iii~dgement of
City staff; the procedures should be stated clearly and ..be mad .e..ili~i~!..a.:~r~ in Spanish as
well as English; and the claimant should be notifie.:~ii?i!i~ithin.~i~!iiii~::~:..of the decision
regarding the complaint. She discussed harassm~!i!?:~{'claim~iii~iii~icers when~ili~~
complaint is filed against them. She felt it is in the ~'t
and the community to improve public relations. ~iiiili!iiiii!i ...... ~iiii!ii::i~:' ...... "-'~i~iiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiii~iiiiii?:!iliiii!iii:? ....
Laurel Near, 809 West Clay, discussed diversit~iiii~i!~j~::~::.and felt that, Wi{h diversity
training, there comes de-escalation of violence, such.=:~!i~i~i~.'..e..:..against women, children
and minorities. The Police Department has a huge.:'~'b a'"~ili~ii~rry respect and honor
in order to serve the whole community. She not..e..:.d...~:...at the a~ii~i~~ittee recommends
a diversity workshop be held once a year ..... ~?:i!i!ii~i!iii~i~i!ii~i~!~!ii~i!~i~i!~!!!!~.
David Lincoln, member of the Yokay:..e...-ili!i~i~n '"'~:~::~::":~:~:~'":~:":'"'=~:"~:~:~:":'- ":";:"":' "~~iii!~i!~~;~::the current procedures
regarding the use of force, pepper sp[~; K-9 u.~i~, in'{~{[~i?:~ith the aendocino County
Mental Health Department, and...r.:e~mmend~d revis~:~::~{'0 these procedures be made
immediately. He recommende....d.~iii~ertific.:~.t.."..'i'on be ~le on an annual basis for all non-
lethal weapons training and us~!ii~:quire~ts. He:~f~hher recommended additions to the
;i:i:i:i:i:J:i"':':':':':':':':':':' '""";""'
procedures.::~:...r, egarding m~l i~0und
Craig G".~~..com~~?iii~p.....erty ~i~i'~i~i~;r, commended all those who attended the
City Cour~:~itlii~fi~g and ~i~.~ii~§~ir. opinions, noting that speaking in public is somewhat
"::i:i:i:i:i:i:!:i:i:i:!:!:i:i:i:i:i:i:{:i...!.:::.. "-':i:i:~:i:i:i:i:i:i:~:i:i:~:!:i:i:i:i:i:i:i:i:i::....
intimidating. "~':~ii~!~ii~9.t ther~i~ii~i~ides to every complaint, noting that all sides to an
issue are not..ai~i?~¢usse~::iii~i~6' newspaper.
...-.-........
· ':"::!:!~ ..... ;~'":'"~:~:~:~:~:i:i:i:i:~:i:!:~:~:~:~:!'-,.
Pol,ce.::~i:~f John ~ii~i~~scussed comments made by the ad hoc committee and felt
that..::~endous effo~.iiii~::~::~)een made to incorporate some of their recommendations
intdi~i~e ........ Police Depart~h{:~°licies and procedures. He advised that Police Officers have
a...ii!iiii~t to confront t..h...:i~i~ accusers and this has been dealt with in a appropriate manner.
~iiiEolice Depart.~t will continue to address issues ~n a timely manner and meet with
.','.'.'.'.-.-,-.-.-.-.-.....-.- . ......
:i:i:i;;:.;i~i:!:!:i:i:!:i:i:!::.. of ....
~ze.~3s... the.~~unity regarding their concerns.
M~iii~l~'e inquired of the audience as to how many have been involved in the Police
Department Ride-Along Program or Police Academy. Very few individuals responded. He
encouraged individuals to become involved in either of these programs in order to get a
better feel for a Police Officer's duties before requesting changes in the current policies.
Ms. McClure advised that Officer Peter Hoyle is still with the Police Department and this
November 18, 1998
Page 6
makes people very uncomfortable.
Police Chief Williams advised that the Police Department must abide by certain legal
procedures when dealing with personnel issues. As Police Chief he has a responsibility
to his employees, noting that Officer Hoyle has been returned to service after an
investigation, and he expects Officer Hoyle to act appropriately while on duty.
City Attorney Rapport advised that if Ms McClure was aware of all the facts regarding
Officer Hoyle, she might change her opinion ....
..-i~:~. . ......
.:ii~iii!i~::.. ...:ii~i~i~i~i::"
Vincent Holly Smith, Rohnert Park, discussed his inter, action ~ii~i~!i~ Officers while
a resident of Ukiah. Being a black individual, they ha~ii~!ways~!ii~!~iiihim as a suspect
while walking on streets in Ukiah at night. He encour.~::':'~he
the ad hoc committee and other members of the c~unity.
Chief Williams advised that certain individuals !i!i~'~ilili~.e.t:iii?=~;ilowed to p~=~i~i~?in the
...............,.................,,.,........
Academy or Ride-Along Programs, ~;~;~;=;~;~;~;~'~ .............. ~ ........
such as those~iiiiiB~ous criminal history. The
Academy will resume its program in the spring of 1
Jackie, no last name provided, Yokayo Drivg=.,.~i~:;i~:..c..ussed"=~!=.~!~;~....s. riding with Police
Officers. She felt the City Council is assumi .n. gi~i?~i~ii~d hoc ~~i~e has no sympathy
for the Police Department ..... ~!!iiiiiiii~?ii?'~!=="iiiiiiiiiiii!ii!iiiiiiiii!ii!i!!!iiiiiiiii-.i~=
Rob Maxey, 671 Yokayo Drive, advi~'ihat as=:i~i~;io~iii~i~ person he was not aware
of the Ride-Along Program. He c..o..~endedi:=~e Polic~i~iii~'~partment for doing a great job,
noting that many Officers are i,~i!~!hdaq¢~i?~t the ~ting.
Louwyn M....:i. ller, 8000 ~p~=osa, R.:~..e.....d. iiiiii~iley, noted that ev, en though some
individua.t.~iiii~."'.a..ye not .:p....~i~i~:.ted in l~ilili~i~long Program doesnt mean that they
shouldni!iiii~!!~te t~=~ii~~~..r...es an~'ivations of the Police Department. She has
had both"='~fi~?:;=and p~i~ii~erience with law enforcement officers.
Ken McCorm~iii!i!~?~!i?:~aln~ii?~::~ue, commented on the near capacity crowd in
attenda~.~i?~ii~::~==~==~!~!~i=iii=i=~.fel'~=i~at Police Officers are human beings whose rights are
very i.~=brtant in an:=.==ili~i~i?=~where force may need to be taken. As he has become
acq..~i~i='~ted with som~i=i~.ii~?Officers, he now feels a sense of relief knowing that he is
pr...~cted by them. ~y'"'~re under a tremendous amount of pressure and they have a
c~i~al job to performili!i!~ the community
.:.:.:.:-:.:.:.:.:.;.;. ..:.:.:.:.:..
i:i:i:i:i:i:i:i:i:i:i:i:i:i:~:i:i.. · .............
E~i~t~=;..Jones=.:=~i~ussed policies and procedures and felt, after listening to those
==================================================================================================
i~[~i~.!~.~l~ing at the meeting, it is almost like an "us versus them" thing. He did not
W~iii~i!~="~!~ be at odds with each other and felt individuals should be allowed to voice
their concerns about procedures of the Police Department.
Discussion followed concerning Police Officers becoming more involved in the
community activities so that the community doesn't always see them as just law
enforcement. The City Council encouraged City staff to participate in community events.
November 18, 1998
Page 7
Consensus of Council was to receive and file the Report of Action Steps Regarding
Mental Health and other issues.
Recessed: 8:37 p.m.
Reconvened: 8:56 p.m.
7c. Report Regarding Weed Control Methods
City Manager Horsley advised that Staff has conducted research into weed control
methods during the past year. The Divisions within the City which con.d.~t herbicide
application programs are the Parks/Golf Maintenance, Publi~i?:~::..Utiliti~il::'' and Street
Departments. Each Department has trained and C...ertified ~~:i' in charge of
implementing the specific program for vegetation contr~iiiiiii~boug~i!i~iii~ii~...s.t, conventional
weed control techniques have relied substantially on..~i~!~:~'se of q~i~iii~[bicides, st~
has spent the last year investigating ways to provide:~i~ City
weed control measures while reducing the risks i~:S. ociat...e.;~::?~ith
workers and citizens. She reported on actid~iii!iii~i~!ii!!"':':taken to pr(~:~i~iiii~ data
measurements necessary to analyze various alterna{i~i~i~.'e..ed control within"ihe various
Departments. She discussed the use of toxic .l~~~!i!~chemicals and seminars
conducted to provide information to the public. The!i~tte'~ii~i~iil.'..a. pd air pollution issues
related to the use of herbicide applications......a.9...d.~:~:weed I~:ii~~i!ii~as discussed. She
expressed concern for the aesthetics of the..:~~ilty and a~~'d the formation of a
beautification committee. Health risks, s~iii~iii~i~?:i~in cont~i~;:With poison oak, were
also discussed. She discussed the usei::~"'"~,oun.d.'~ii~!ii~~!~ended its continued use
be limited .... ~i!? ..:~i:? ........
Glenn McGourty, Cai State Ag:~~ral r~sentat~i.~::for the Ukiah area, discussed the
use of RoundUp by the agricul:.t'.~:j indus~ii.[n Ukiabii~lley. While there is a lot of interest
concerning.:., the use of..::her~i~'ides, it--'iiii!!ii~iiiii~m~~t to understand its relationship to
environ~i~J~, toxicity~iii!iiii~~:.are tw~iiii~~i~'y issues of importance with the use of
chemic-~i~ii?~i~e..toxi(~i~i?~ii~mnic t0~¥~i~i~'i Acute toxicity relates to immediate effects
if one is ~~i~a ch;9'~ii~jiiiiiii~[..e..nic toxicity is exposure over a period of time with Iow
dosages of":~::ii~i~.'.a.!.. The'::~ii~{iii~undUp s acute toxicity, or immediate effects, have
been proven.......q~':'~.~ii~ii~i~? dis~~!~''' laboratory experiments and standards with regard
to Round~ii::':':~"':~i::::::~~iiiii~ii?:::is cla~i~:'ified in the same danger category as table salt. He
discus~?il~e use of"::~ii~iiiAgent Orange chemical compounds, both containing high
level~i~f dioxin, and ar~ii~i~ii~' toxic and harmful to both the environment and human life.
H.e::i!ii~!~cussed the iss~i!0{?~ir pollution with regard to burning as compared to the use of
~dUp. The use o.f.:i~inegar was discussed and it was noted that it is very corrosive and
========================= ..':::i:::::!"
~i~i~use damage?:~t~en exposed to the eyes. He suggested the City not be concerned
~i~i~::..use o.f..~.:E~dUp in certain situations where other methods do not work, such as
~~iii~?~!~i~i~'nt or sidewalks.
Discussion followed concerning Mr. McGourty's informative presentation and
recommended information be provided to the public concerning the use of household and
weed abatement chemicals. Breathing residues from chemicals and their effects on
children and animals was a noted concern.
November 18, 1998
Page 8
Consensus of Council was to apply the best and least intrusive method of weed
abatement within the community.
Councilmember Mastin advised that last year he was against the use of herbicides,
however, he commended staff and Mr. McGourty for their research and concern, and felt
he can approve the use of some herbicides without safety concerns.
Councilmember Kelly found Mr. McGourty's impartial analysis of herbicide use within the
City Departments and agricultural uses in the valley very informative· Discu.,s..:~.i. en followed
concerning the staff's recommendation to use RoundUp on identif~ed...~.:.:....,..:.: .... site~::::::i:~,.::::.::.::.., the City.
Public Works Director Kennedy discussed the use ..o.:~!!i!!~:..ound~i!~!i~crete sidewalks
and pedestrian areas, noting that there is only
corridor areas of the City for application Throug~iiiii!~is ear'S-"-~::i~i'°:~:'!~!~':':~'.~ the Pa~::i~ic ·
Works Department was able to reduce their use ofii~rbicid~i~0 3 gall(J:~'.'"~!!~ i~ii~:i'y in
very selected identified sites. !~!i~i~!i!i!~ii~ii~i~ii!i::i~:~:~:::?:!ii!iii?' .... ~::::ili~?~!iiii?~!i!i?~iiiiii!ii? ....
Mr. McGourty discussed the use of a funnel at the e...~ii~ili~?i!~.'a..yer to restrict spraying in
cracks in pavement or sidewalk. He will meet ~i~ s~ii~!ii!~i.e.w City practices and
application techniques. He has worked with t.h....e.~r::.ews fr~:~?ii~ii~s Department, and
noted that as pad of the certification progr..a..~!iii~!i!~n orga"~i~i!!~ili~aining session and
receive credit towards their certificati~n`.::?:~iiii?~i!~i~?:~!::!~i?::.....~!?:i~!ii~i~i~i~iii~i~ii~ii~i~i!~i~iii~iii!iiii?:::~
Mayor Malone recommended that an..j~0rmati~l' s~ili~i!~pared and made available
to the public regarding the City's::~d cont,:. ~¥ metho~:::::~:~'d the chemicals used·
City Manager Horsley ..... "? ....... ' ''~ ........... ' ....
advise~;t.:l~at, w~th~ounc~l...s?:approval, staff will initiate a reporting
plan for Ci!~?epartmen...t:..~ii~i~i~-ding d~i~iii~~i'ng the City's use of herbicides·
M~~i~!A...n.e============================== t0"*~~~ii~.port I~'~i~:;~ing Weed Control Methods, and carried by
MIS
the follo~i~iii~!iii!ii!i?~ll vo{~!iii~i!iiii~:..o..uncilmembers Chavez, Ashiku, Kelly, aastin, and
Mayor Malo~:~iii~ii~S: Non~::!iiiiii~~AIN: None· ABSENT: None.
=======================================================
...... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
7d. ~..~:.a'.{-:~:'~i~:~:~;~i'~iiii~!iiii~i~A's'::~'roposed Inter-Modal Transfer Station At Railroad
Co.~;~ilmember Ma~ii~!!i~i:;~:'ported that at the end of September, the Railroad Depot
C~ittee ......... ......... submitte~i~ii~n ~ffer to purchase the Ukiah Railroad Depot property to North
~:t Rail Authority..:(~RA) and it was rejected. Since that time, there has been a great
di6i~ii?~.:'.Of communi~i~n regarding the matter. On November 17, 1998, NCRA met with
~~i:~:,o...:.:.:;~a~¥{"Authority (MTA) and had fruitful discussions and negotiations. A
~~i:~i:~ii::::be forthcoming. He discussed scheduled cleanup of the Ukiah site and
no~B::::::~t~::MTA feels it is not in their best interest to spend money on property adjacent
to a contaminated site, noting that the property could remain in that state for a number of
years. NCRA has agreed to write a letter requesting that the Ukiah site be moved up on
list for cleanup. Currently, the Ukiah site is next to last on list to be cleaned up· He
discussed cleanup at the Willits site. He advised that the proposal is still going forward,
and they should know in about a month as to the outcome.
November 18, 1998
Page 9
8. NEW BUSINESS
8a. Consideration And Approval Of Staff Time To Facilitate And Serve On
Beautification and Preservation Committees
City Manager Horsley reported that many times City staff receives requests from
community members for assistance in solving a neighborhood problem or to provide
technical expertise on a particular community-oriented project. The recent controversy
over the St. Mary's Church has emphasized the need for a preservation society in the
Ukiah Valley. A recognized group could develop funding sources through the private
sector and grants to provide formal funding for the purchase of historic bui.Ld..i.~gs that the
community wishes to save when they are on the market for demol.i~.t:i~.o.n..S...~"has already
been in contact with state and federal preservation ...agencie:~!iiii~:'.~.:t. iiiiii~"sist in forming
preservation groups and are obtaining model guideline.s.:::ii~ii~ssist:~i~?::...~~ilili~:;.The goal would
be to facilitate interested citizens who would want to..'ii~i~icipate..i~iii~ii~..eavor.,
The second area of community interest involves i~.. [nter~:.S."i~i;::!~::~ formi'~i~i[!ii~i?!~~[~ to
enhance the visual quality of our City. Staff has m~i~i~¢!i'"~ group and {~i~¥:"would
be to establish objectives for enhancement of vi~::~ili!iiii~t~etics in our m~;i:'~'"corridors,
identify areas that could be improved, and provide.::¢~i!~i!!~i~.p....:erty owners with several
types of assistance that would be identified throug~iii~e ~:~!~?:i~rocess. Participation
of the public would be voluntary. By establishing::~;:t..~;~;:.stewar~ii~!?..the community can
develop and define a framework through w .hi~ii~ii~n work":~8~'s implementation of
· ======================================================================== ======================
these goals .... :::::::::::::::::.::::::?::..:..::::::::?:?.:::::?.:::::::.::::::::::::?:??.:?:?:?::::::::::::::: ..:::.:.-.:?
MIS Ashiku/Mastin approving of Stack:me to..:~ilii~i!i~ii~!~rve On Beautification and
Preservation Committees, carrie.d..i::~?'a voic~!i~'°te of
8b. Authorize A Budget A~:hdmen~iii~ The _A...'~bunt of $96,743 to Fund 612-3850
.;!:!'"""::!:i::~i:!:'.. . ..-.:::ii~iii~ii':':; '
For The Replacemenfii~ Inflow.....~i~der...$~:..~At The Wastewater Treatment Plant.
MIS Mai .o..~:astin a..u..~~i~ a gud~iii~~:~lment in the amount of $96,743 to Fund
at the wa tewa e
':-'i!i!iii!i!i!i~!i!!iiii!i!iiiiiiiiiiiiiiiiii!::.,, ===================================================
========================================
9.
Council~~:~'~'::~~iii~rted'::~;~eeting with the Board of the Main Street Program and
they a....g~iiii~'xcited to s~ii~iii~tract signed with the City. It is her hope that this will be a
Iong:~i~'."~:i'm relationship'!iiiii~ili~hristmas tree lights are being hung.
.:??:~iiiii?' .~::i~::::i::i~; .... ~i~ .....
~r Malone notectili~hat,,......., he was the first person to string Christmas lights on the trees
~i!~i:::.School Str.e....~iiii~;~ conjunction with Ukiah's Main Street Program.
i!~!~!~!~!!!!!~!!i!!!i!i!i!iiiii!i!!!i::.. -';'::::::::::::::"
::::::::::::::::::::::::::::::::::::::::::::::::: . ==========================
~!~i~iii~~' Chavez delivered a farewell message in Spanish to the Council then
::i:i:i:i:i:i:i:i:i:i:~:!:~:~:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:!:i::" '
rei~::i::~"~:~essage in English. She reminded Council of what it is like to those who do
not understand English, or vice versa. It is her hope that the City will continue to use
Spanish in their communications to the public, noting that there is a large population of
Hispanic speaking residents in the Ukiah Valley. Not being informed affects us all. She
expressed her appreciation to the City Council for appointing her as a Councilmember.
November 18, 1998
Page 10
Councilmember Ashiku reported hearing that the cost of the County's General Plan is
approximately $500,000. He expressed his concern for the County's General Plan
process. Discussion followed concerning this matter.
Councilmember Kelly appreciated Councilmember Chavez's reminder of the Hispanic
community's presence. She expressed her enjoyment working with her as a Council-
member.
She reported meeting with Tom MonPere at Rural Communities Housing,.~:i~evelopment
Corporation (RCHDC). On December 9, 1998, there will be a finan~g gr~::meeting and
they hope to help bring financing for Iow cost housing into the c~u~i~.
.'::.'::- .~i:: :i:i:i:i:i:i:~: :~:~:i:i:i:i:i:i&:;
She reviewed an article in Newsweek on ways to c~ii!¢~:;wn cii;i~:..i~ii(!iii~i?:.d..iscussed tB~~
effects of heat as generated by asphalt, noting tha~i¢~'phalt c~~ii~ii!~.ff, ects.....e.:¢i~'ir
pollution. The article also demonstrated how the pl~i.ng
can actually lower the temperature of vehicles in pa~ii~i~it.e..t.~?She comme~i!i~§hade
Brigade for their efforts to plant more trees in the ~~ii~. ":':*"="
..:.:.:.:,:.- :::::::::::::::::::::::::::::::::::::::::::::::::
She attended a meeting in Willits with the Mendel:ho C~~ilM~ntal Health Board and
noted a Board member was in attendance at this:.:.~eeting":~i~ii~iiii~?:the evening.
· ..::::i:i:ii!:!:!iiiii!:!:i:i:i!i::.. ""':'":':':"':"':':':"':"""':': ........ '
Signatures are being solicited by the Skat.e.:¢~i!~i~i~..m. mitte~ :~i~'"a petition to have the
Skateboard Park at Low Gap Park. ~¢~":"Com~fii~i(i!~iiii~'...e..~¢~aling with neighborhood
..........
Councilmember Mastin report¢~!~'at MTn?met on ~'~tober 22, 1998 and discussed the
::!:!:i:i:!:!:::!:!':'" ' ' ............ '"' '":
new Laytonville service area..iiii!ii~i~e ne~iii~rvice i..s.'ili~"fully funded Cai-WORKS project.
MTA report~:.,.d that their ri ..d...~[S~ii~:: has in~~:?:~!i~:"Laytonville to Willits. The Laytonville
................................ ~E'.'..'i:.'.'i'i'i'.'.'i'i'i'. ......... '
bus is put:iii~t.-'.e., use in tb~',i',i~i!~ii~ area 's.:?;~i~I~R~de service for four hours per day, then
========================================= ':~:i:i:i:~:~'":'::i:i:i:i:i:i:i:i:i:M:i:~:!:i:i:: ================================= ....
els :: ..........
tray ;~ ~:: i!:.
· ============================================:: :;:.. ·..:...:.:.:. =================================
===================================================== "::i:i:i:~'-.::i:i.:..'.:.:.:::i:i:i:i:i:!:!:!:M.:..,
.... ::ii!~iiii~iiii!i!iii!i!i!i!i!i!i!i!i!i!i!i~i~i!::.. ======================================================
'.'-'.'.'.'.'.'.','-'-',','.'-'-' ................. '::i:i:i:i:i:i:i:i:i:!:i:i:!:!:!:!:!:!:!:!:i:i:i::..
He reportecJ::~:~i~MA m'~(~ii~i~i~ber 28, 199e, and discussed SB8939 compliance.
MSWMA vo!.~ii~:ii~iii~:..e to i~~:;~'emoval service of refrigerators, washers and dryers
to remov.....~ii!ii!~8~8:~:'~::i::~iiiii~:..ury, '~""~' well as POB's. This removal service will probably
necessit.'.~}.'e the hirir~:~i~ii~i~i~ii~ii!bdividual to perform this service, since the process is very
time.:..~i~:Suming. He aii~i~i~ed attending the Veterans Day Parade in Petaluma as part
of.~ii~~: Mayor-elect dutieS.,:~':?
.......~....... ..........
.:::::::;:::;::::: 4:;:::::¢
...-.........-..... .::::::::::
...............-... ..:.:.:.:.:.
..........
· ................... ...........
· :.:.:.:.:.:.:.:.:.:.. ........,...
.............,........,
~i~...r Malone re~Sd attending his last Chamber of Commerce meeting today. They
B!~iii~!~.sked hi..~;il;~:"stay on as a board member, and are currently in the interviewing
~i!~~i!ii.ii~iiii.~¢~::"board members. He discussed revenues coming into the County's
T~!~iiii~::?~'~'omotional Fund, noting that the program will be fully funded the first year,
however, subsequent years will not have full funding. The Chamber discussed the
endowment Leadership Mendocino Program and hope to continue the program as a
Chamber function. He also discussed receiving a letter from Quentin Kopp regarding the
studies conducted concerning the Northwestern Pacific Railroad, FEMA update on
disbursing funding for the railroad, and the audit which was conducted in November 1998.
November 18, 1998
Page 11
10. CITY MANAGER/DIRECTOR REPORTS
City Manager Horsley discussed her meeting with a FEMA representative.
suggested a city hire someone to manager how FEMA funds will be used.
followed concerning the North Coast Railroad Authority (NCRA).
FEMA has
Discussion
She advised the Community Services Director DeKnoblough and Senior Planner Stump
are now on the subcommittee established by the Ukiah Unified School District to work on
the new school site at the former Wards store. The School District will hi.[~iii..someone to
..:.:.:.:.;.;..
deal with CEQA requirements. .~iiii!!iiiii!i~i!i~ ..... ~::iiiiiiiii!i!ii!':': ....
On November 16, 1998 both Public Works Director K.:~.:...edy afi~iii~i~i~t.,with members
of the community regarding Clara Avenue and F~ii!ii~:~reet measur,~;=[~
Various issues such as stop signs and speed hum .p...:~ii~ere dis.~'e'~![iiiiiii~iii~i...t....y..:, wil!..,;~'d
out a survey to neighborhoods regarding traffic cai~ing. .:~iiiiiiiii~:'~" '::~i':iiiiiiiiiiiii!iiiiiiiiiiii!ilili~iiii!~iiiiiiiiiii? ....
i::i:: :: ::i::il !i?:!!:~: .......... !i!i?
Public Works Director Kennedy reported attendin~iii~ii~~ino Council of Governments
(MCOG) meeting in which funding for road improvem....~iii~?ii~i...s..:Cussed. MCOG expects
to receive $8 million with appropriations to roads, raii~ad,"~~i!~.e, lanes, etc. He noted
various scenarios of how the six cities in Me:..n.~...e,c. ino C~:~!ii~i}..'..d. share the money
allocated for roads. He advised that the .m..~~i~be use~!::i~':.~!i~abilitation or storm
damage to local roads and recommend.,e.:~ii~i~i~iiii~:.d..s tha.t..~i~"uld not fair well under
the SB45 process. He recommended ~::i~i~rity I.i~!'"~ii~~:l~i~"d, and will bring it before
Council at their December 2, 19~ii?~neetiQ~!?:' H~::!!ii~~ that the amended State
Transportation Improvement Pr~[~h~ (ST.:!~:"has to,~""[6 the California Transportation
Commission (CTC) by January ....1..:i!i~i~§9. E~h projec:i:ii~:as to have a Project Study Report
(PSR), noting that the proces~ili~:-'::~ grea.~i~portu.n...~i~:~although a lot of work for staff. He
discussed S..TP D-1 fundi..n.g.::s~::~'ces. ~i~.a...!?~ds will be available in the year 2oo2,
and that ci~i~S::..will be c~."~i~g agair~i~i~ on various projects.
Discussi~:~i~!i~~..con~:~!~ii.~i~A and the hold the state has put on funding. It was
noted that aP~i~!:y $80'~ili~i.li~.ii~..he funds coming to MCOG are available to NCRA.
NCRA needs,.:.::t:~i~ii~~::.awar~ii?~i~ii~f~ese types o~ funding sources and attend MCOG
City ~'ger Horsle;~:'~~i!i~at there will be a reception prior to the December 2,1998
Citiii!i~uncil meeting ~h~i~i"ng Mayor Sheridan Malone and Councilmember Guadalupe
C~:bz. The recepti~:'will begin at 5:30 p.m.
::::::::::::::::::::::::::::::::::::::::::::: ..::~ ....
======================
....................
Ma~i!M~16~e announced the Closed Session agenda as follows:
a.
G.C. §54957.6 - Conference With Labor Negotiator
Employee Units: Department Head, Management, Miscellaneous, and Police
Negotiator: Candace Horsley
November 18, 1998
Page 12
b.
G.C. §54956.8 - Conference With Real Property Negotiator
Property: A.P. No. 184-100-03
Owner: City of Ukiah
Negotiator: Candace Horsley
Under Negotiation: Terms and Conditions
C.
G.C. §54956.8 - Conference With Real Property Negotiator
Property: A.P. No. 180-080-46 & 47
Owner: Gary Ackerstrom
Negotiator: Candace Horsley
Under Negotiation: Terms and Conditions
The City Council adjourned to Closed Session at 10:'2~::i:'~"m'
The City Council reconvened from Closed Sessionlii~i~i::.:.11:42..,,~!!~:'i No
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8c. Consideration and Adoption of Resolu'~iii!ii~rovinc~ Memo~'~dums of
Understanding for Employee Bargaini~i!~iiii?~ii~?~:~!~::..- -Department Head,
Management, Miscellaneous, and Police:~:~i~? ....... %ii~i~i~?~iiiii~iiiii?~i?~??~ili!::?:?:~ ....
M/S Ashiku/Chavez to adopt Resolution 99-26 A.p~"e"~ing M;i~~s of Understanding
for Employee Bargaining Units- Departm.~{ilili!~ili!~:..,M. anag~~!!i~i:;Miscellaneous, and
Police, carried a voice vote of all AYE ..... ~:~ii~!ii~i~i~i~i:~iii!i!ii~!i~i~i~i!i~i~iii~i~iiii~iiii!ii!~iii~
The meeting was adjourned at 1 :.l.:.!~i!:P.m.
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Marie Ulvila, City Clerk
November 18, 1998
Page 13
.ITEM NO. 4a
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION DECLARING RESULTS OF MUNICIPAL ELECTION
OF NOVEMBER 3, 1998 AND SWEARING IN CEREMONY FOR MAYOR JIM MASTIN,
COUNCILMEMBER PHIL BALDWIN, AND COUNCILMEMBER KATHY LIBBY
Now that all of the votes from the November 3, 1998 election have been verified by the County Clerk,
the Council must adopt a resolution declaring the results of the Municipal Election. After the
resolution is adopted, the newly elected officials may then be sworn in to fill the vacant Mayor and two
Council seats. County Clerk, Marsha Young Wharff, has graciously agreed to attend the meeting to
personally swear in Jim Mastin as Mayor, and Phil Baldwin and Kathy Libby as Councilmembers.
Staff recommends that the resolution be adopted and Mrs. Wharff administer the oaths of office for
Mayor and two City Councilmembers.
RECOMMENDED ACTION'
1. Adopt resolution declaring results of the Municipal Election of November 3, 1998.
2. Introduce County Clerk Marsha Young Wharff and conduct swearing in of Mayor Jim
Mastin, and Councilmembers Phil Baldwin and Kathy Libby.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
City of Ukiah Electorate
Marie Ulvila, City Clerk
Candace Horsley, City Manager
1. Resolution with Attachment
Candace Horsley, Cityrv~anager
clerk\asrswear
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RESOLUTION NO. 99-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
DECLARING RESULTS OF NOVEMBER 3, 1998 MUNICIPAL ELECTION
WHEREAS, it appears that Notice of Election was fully and legally given, that voting
precincts were properly established, and that in all respects said election results were
received and canvassed, and the returns thereof made, determined and declared in time, form
and manner as required by the laws of the State of California providing for and regulating
Municipal Elections in cities of the General Law Class; and
WHEREAS, the City Council of the City of Ukiah has reviewed the returns from the
November 3, 1998 General Municipal Election based on the ballot count provided by the
County Clerk of Mendocino County, pursuant to Resolution No. 99-2 of the City Council of the
City of Ukiah, and attached as Exhibit A; and
WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of the
County Clerk's canvass of the Consolidated Election Results for the November 3, 1998
General Municipal and Statewide General Election, the City Council finds as a result of said
count and review that the number of votes cast, the names of the persons voted for, and other
matters as required by law are as hereinafter stated.
NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND DECLARED
as follows: that the General Municipal Election was held and conducted in the City of Ukiah
on Tuesday, November 3, 1998, in time, form and manner prescribed by law;
IT IS FURTHER RESOLVED, that at said General Municipal Election held in the City
of Ukiah on November 3, 1998, the following persons were elected to the following offices
respectively:
JIM MASTIN was elected Mayor of the City of Ukiah for the full term of two years from
and after November 3, 1998, and until a successor is elected and qualified.
PHIL BALDWIN was elected a member of the City Council for the full term of four years
from and after November 3, 1998, and until a successor is elected and qualified.
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KATHY LIBBY was elected a member of the City Council for the full term of four years
from and after November 3, 1998, and until a successor is elected and qualified.
PASSED AND ADOPTED this 2nd day of December, 1998, by the following roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Sheridan Malone, Mayor
Marie Ulvila, City Clerk
CERTIFICATE OF COUNTY CLERK TO RESULT OF THE CANVASS
OF THE CONSOLIDATED GENERAL ELECTION
HELD ON NOVEMBER 3, 1998
STATE OF CALIFORNIA
COUNTY OF MENDOCINO
)
)ss
)
I, MARSHA YOUNG WHARFF, County Clerk of said County, do hereby certify that I did
canvass the returns of the votes cast in the Consolidated General Election held November 3, 1998,
in the City of Ukiah, and that the Statement of the Votes Cast, to which this certificate is attached,
shows the whole number of votes cast in each of the respective consolidated precincts therein, and
that the totals of the respective columns and the totals as shown for each candidate and for and
against each measure are full, true and correct.
WITNESS MY HAND AND OFFICIAL SEAL this 23rd day of November, 1998.
(SEAL)
**** OFFICIAL STATEMENT OF VOTES CAST AT THE GENERAL ELECTION, NOVEMBER 3, 1998 ****
CITY OF UKIAH Mayor Counci[member Measure Y
Page Number 45.807.001 R T T J J E K B D P S A --
E U U I 0 R A R A H H P
G R R M E ! T E N ! A P
! N N C H N ! L L T
S 0 0 M D Y D E L D
T U U A ! L A L B
E T T S E A L A M
R T T R ! J d L A
E P I R S B 0 D Y
D E N I 0 B L H ~ 0
R C N Y E N I R
V C K V N
0 E A H B
T N D A E
E T I E
R A T H
S G I L
E S
Y
E N
S ~
:ONSOL. PREC. NO. 200001 57~ 221 38.1% 166 1~ 56 6~ 45 34 8~ 6C 140
~ONSOL. PREC. NO. 200002 696 302 43.5% 215 22 8~ 106 66 44 129 9C 183
CONSOL. PREC. NO. 200003 68(__ 317 46.6% 24~ 26 7g 13g 80 42 137 8~ 206
CONSOL. PREC. NO. 200004 82~ 366 44.2% 261 42 135 156 100 37 i~1 11C 220
CONSOL. PREC. NO. 200005 866 47~ 55.3% 35~ 33 193 175 92 95 203 166 262
CONSOL. PREC. NO. 200006 862 411 47.6% 29~ 27 14C 15) 106 57 179 15C 224
CONSOL. PREC. NO. 200007 807 416 51.~% 306 39 163 127 6~ 89 21--~ 136 2~0
CONSOL. PREC. NO. 200008 707 381 53.8% 29' 34 132 144 65 75 17~ 146 199
CONSOL. PREC. NO. 200009 85~ 35~ 41.0~ 25~ 31 135 111 64 34 1~9 11~ 1~
CONSOL. PREC. NO. 200010 769 36~ 47.8~ 274 34 112 147 67 40 184 115 22C
ABSENTEE GROUP 007 0 C 0.0~ C 0 0 ~ C C 0 0 C
ABSENTEE GROUP 008 0 1036 0.0) 643 73 321 419 186 13~ 365 269 58g
CONSOL. PREC. NO. 999101 3 ~ 0.0~ ~ 0 0 0 C C C 0 C
**** T 0 T A L S **** 7655 4652 60.7~ 3299 379 1525 1750 937 67~ 1987 1446 2679
SUMMARY **** OFFICIAL STATEMENT OF VOTES CAST AT THE GENERAL ELECTION, NOVEMBER 30 1998 ****
CITY OF UKIAH Mayor Counc([member Measure Y
Page Number 46.1707.0C R T T J J E K B D P S A
E U U I 0 R A R A H H P
G R R M E I T E N I A P
I N N C H N I L L T
S 0 0 M D Y D E L D
T U U A I L A L B
E T T S E A L A M
R T T R I J J L A
; E P I R S B 0 D Y
D E N I 0 B L H ~ 0
R C N Y E N I R
V C K V N
0 E A H B
T N D A E
E T I E
R A T H
S G I L
E S
Y
E N
S
~otat Votes Cast 7655 4652 60.~X 3299 379 1525 175C 937 679 1987 144~ 267~
Legislative Districts
1st Congressional Dist 7655 4652 60.~X 3299 379 1525 175[ 937 679 1987 144E 267~
2nd State Senator Dist 7655 4652 60.~X 3299 379 1525 175£ 937 679 1987 144~ 267~
1st State Assembly Dist 7655 4652 60.7.X 3299 379 1525 175£ 937 679 1987 144& 267~
Supervisoria[ Districts
,_
1st Supervisoria[ Dist 3 , C 0.0% 0 ~ C C C 0 0 C C
2nd Supervisoriat Dist 7652 4652 60.~X 329~ 379 1525 175C 937 679 1987 1446 2679
~rd Supervisoria[ Dist 0 C 0.0% C 0 C C C C 0 C C
~th Supervisorial Dist 0 C 0.0% C 0
5th.Supervisorial Dist 0 C 0.0% C
~unicipalities
Fort Bragg O C 0.0% C 0
~oint Arena 0 C 0.0% C 0
Jkiah 7655 465~ 60.~% 329~ 379 1525 175~ 937 67~ 198~ 1446 2679
Jillits 0 C 0.0% C 0 0 ~ C CO. 0 C
Jnincorporated 0 C 0.0~ C 0 0 ~ C C 0 ~ C
Jn__apportioned AVs 0 1036 0.0% 64~ 73 32--1 419 18~ 132 36_5, 26__9 589 _..
;heck Total 7655 4652 60.7*% 329~ 379 1525 175~ 937 67~ 1987 1446 2679
~otes Cast at Polls 7652 3616 47.2% 265~ 306 1204 1331 751 547 1622 1177 209~
~bsentees 3 1036*****% 64~ 73 321 419 186 132 365 269 589
]VERALL TOTAL 7655 4652 60.0% 329~ 379 1525 1750 937 67~ 198~ 1446 2679
~B(I~O3B~ )~393 ~]03 O(INBW
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2tB(]~ODBtt >Et399 nod OONBN
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~B(I~O3B~ >~B]9 I'109 OONBW
69:TI 866T-ga-nON
90' ct -~£01
90/90'd A~E~£9~LOL
8B6809B8 ~SBq9 no9 O6NBW 60:II 866I-SZ-AON
ITEM NO, 4b- ~_
DATE: December 2, 1998
..
AGENDA SUMMARY REPORT
SUBJECT: INTRODUCTION OF NEW EMPLOYEE; SAGE SANGIACOMO, COMMUNITY
SERVICES SUPERVISOR
The Community Services Department is pleased to introduce to the City Council and the community
Sage Sangiacomo who has recently been appointed to the position of Community Services
Supervisor. Sage has lived in Ukiah for the past twenty years and although he is new to his current
position, he began his employment with the City as a lifeguard at the Community Pool while still in
High School. He continued to work summers at the pool while attending the University of California,
Davis, where he graduated with honors in 1996. His previous tenure with the City lasted eight
summer seasons with three of those seasons as Aquatics Manager.
Sage obtained a Bachelor of Science Degree in Environmental Policy, Analysis, and Planning with
minor course work in Political Science. While attending Davis, Sage was an active participant in
Student Government serving on the Environmental Policy and Planning Commission and on the U.C.
Davis Office of Environmental Services R4 Committee. Since graduating in 1996, Sage has been
employed as an Environmental Scientist with a private consulting firm in Sacramento.
During Sage's spare time he enjoys hiking, swimming, basketball, golf, and softball. He is also a
volunteer CPR and First Aid instructor for the Mendocino County Chapter American Red Cross.
RECOMMENDED ACTION- Join staff in welcoming Sage Sangiacomo to the City of Ukiah and
Community Services Department.
Citizen Advised: N/A ~
Requested by: N/A
Prepared by: Larry W. DeKnoblough, Community Services Director/-.~
Coordinated with: Candace Horsley, City Manager
Candace Horsley, City/Manager
LD2 I
SAGE.ASR
AGENDA
SUMMARY
ITEM NO, 4b- i i
DATE' December 2. 1998
REPORT
SUBJECT: INTRODUCTION OF NEW EMPLOYEE- INA FORD, ADMINISTRATIVE SECRETARY
Ina Ford has been working for the City in the Secretarial Pool since July 1998, after Melody Harris
assumed the position of Personnel Officer. Ina's primary responsibilities are within the Planning and
Building Divisions.
Ina has been a resident of Mendocino County for 27 years, having moved here from Sonoma County.
She brought 16 years of secretarial experience to her position and is adapting quite well to her many
duties. She has excellent computer skills and has been able to update many of the day-to-day
operations of different departments by creating new and useful data bases. She is also very familiar
with various types of office equipment and is always ready and willing to jump in and help out
wherever needed with a minimum of training. Ina's recent employment background includes positions
at Mendocino Private Industry Council, Economic Development & Financing Corporation, and Ukiah
Unified School District.
As a side note, if you notice everyone at City Hall gaining weight it is probably because of Ina--she
always has a ready supply of "goodies" sitting out for everyone to help themselves to! I am quite
confident that if you ever come into the building hungry you can stop by her desk and find something
delicious to nibble on.
Ina lives in Redwood Valley on a 2,500 acre farm with her husband, David, who is a co-owner of
Redwood Valley Gravel Products, and her two sons, Russell, who is 20, and Kirk, who is 18.
For obvious reasons, and I'm not just talking about the food, we are very happy to be able to introduce
Ina Ford to the Council this evening. We are looking forward to a long and productive working
relationship with her and want to thank you for helping us welcome such a valuable member to our
team.
RECOMMENDED ACTION' Council join us in officially welcoming Ina Ford.
ALTERNATIVE COUNCIL ACTION: N/A
Citizen Advised- N/A
Prepared by' Karen Yoast, Executive Assistant
Coordinated with- Candace Horsley, City Manager
Attachments: None.
APPROVED:, ~"~, //~.,.,.~ ~...
C'-~ndace Horsley, City- I~lanager
4/Sec:ASRIna
ITEM NO .... 4b~ i i i
DATE: Decerrl;)e,r 2, 1998
AGE.ND,A SU,MMARY REPO. RT
~,, , . , ~1 i ,i , i i , ii . i, i i i , i i i
SUBJECT: I,NT,R, ODUCTION ,OF MICHAEL FLAD, ,ASSISTANT CITY MANAGER
_
I am pleased to introduce to the City Council our new Assistant City Manager, Michael
Flad. Mr. Flad comes to us from the City of Burbank where he served for over six years
as an Administrative Analyst, Deputy Parks and Recreation Director and, most recently,
as the Assistant to the City Manager. Michael earned his Bachelor of Arts degree in Public
Administration and Public Law at UCLA, and his Masters of Public Administration degree
from California State University, Northridge (CSUN).
Michael comes very highly recommended to the City of Ukiah, not only by his former City
Manager and co-workers, but by members of the Burbank community whom he served
together with in a vadety of community activities. Mr. Flad was extremely involved with the
Private Industry Council and the School to Career Coalition, as well as actively
participating on numerous community and youth-oriented advisory boards and programs.
Most notably, Mr. Flad developed, coordinated, marketed and implemented a privately
funded youth employment program that had formerly been dependent upon federal
funding. The program was awarded the Helen Putnam Award, California Parks and
Recreation Society Award, and CSUN Innovative Program Award due to Mr. Flad's efforts.
Please join me in welcoming Michael to our community and as a City of Ukiah employee.
We are looking forward to the addition of his strong analytical, leadership and
interpersonal skills.
RECOMMENDED AcTiON: Council join ~s in welcoming '.~sistant City ManagerMiChael
Flad.
ALTERNA'i'IVE cOuNCIL' POLICY OPTIOI~IS: N/A
i , ,, ii ii i i Hill
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Candace Horsley, City Manager
Melody Harris, Personnel Officer
Candace Horsley, City Manager
N/A
APPROVED: ~"'~.) ~ ~~ )~
3:~pers~rfla~ Candace -I-l~rsley~' (~ty ~lanager
14/ltEREAS, the Sun House and the Grace Hudson l~luseum are significant elements of
the cultural and artistic fabric of the Ukiah community; and
IFItEREA$,; the Sun llouse Guihl has been a driving force for the development of the
Museum, preservation of the Sun House, and expansion of the Grace Carpenter ltudson art
collection; and
IKItE~, the Guild commenced its service in 1978 with arts and craft fairs, auctions,
bake sales, and golf tournaments, and over the years has conducted many other unique fund
raising activities; and
IKHE~A$, for these last 20 years the Guild has persevered in its ever present
commitment to the betterment of this community and has pledged its unending dedication into
the future with sponsorship of various collections, exhibits, and construction projects; and
IVltEREAS, the Guihl has been lead by presidents Helen Nicolaisen (1978-80), Dede
Ledford (1980-81), June Godec (1981-82), Jack Kummert (1982-83), Barbara Eversole (1983-85),
Beverly Carter (1985-86), Marilyn Sndth (1986-87), Dottle Nell (1987-88), Nan Guzzi (1988-90),
Joe Scherf (1990-94), Tom Liden (1994-95), Colleen ltenderson (1995-97), and 1Vancy Baltins
(1997-98); attd
IKItEREA$, the community looks forward to the continuing leadership by the Guild to
maintain the excitement, joy, and pride exhibited during the opening of the museum in October,
1986.
PROCLAMATION
NO gI~, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, on behalf of my fellow . ~9
City Councihnembers, Kristy Kelly, Phillip Ashiku, Phil Baldwin, and Kathy Libby, do hereby ~ '~
extend our sincere appreciation to the Sun House Guild for its unwavering support of the Sun
llouse and the Grace ltudson Museum and commend the Guild on its 20th anniversary.
Dated: December 2, 1998
Jim Mastin, Mayor , ~
ITEM NO. ? a
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT:
ADOPT ORDINANCE AMENDING SECTION 3016, ARTICLE 3,
CHAPTER 1, DIVISION 3 OF THE UKIAH MUNICIPAL CODE
(DEMOLITION PERMIT REVIEVV)
SUMMARY: On November 18, 1998, the City Council introduced on a 3-2 vote the
attached ordinance amending the City Code pertaining to processing and reviewing
demolition permits as they relate to older structures which might embody historical,
architectural, or cultural significance. The text of the ordinance reflects past Council
(Continued on page 2)
RECOMMENDED ACTION: Adopt the ordinance amending Section 3016, Article 3,
Chapter 1, Division 3 of the Ukiah Municipal Code, as this section relates to the
processing of demolition permits for older structures.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Do not adopt the subject ordinance, and provide direction to staff as to an alternative
course of action.
Citizen Advised: N/A
Requested by: City Council
Prepared by: Robert Sawyer, Planning Director
Coordinated with: Candace Horsley, City Manager; and David Rapport, City Attorney
Attachments: Ordinance amending Section 3016 of the Ukiah Municipal Code
Candace Horsley, Cit~ M~~,ager
Page 2
direction on this subject, including two additional revisions articulated and approved at
the introduction hearing.
The two most recent revisions consist of expanding the public noticing provisions for
affected demolition permits, and including a referral and review process for demolition
permits previously issued but needing to be extended beyond the 180-day expiration
deadline. Accordingly, the ordinance now reflects the various provisions and revisions
Council has articulated over the course of past hearings, and it is now ready to be
adopted.
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UKIAH AMENDING SECTION 3016 OF ARTICLE 3,
CHAPTER 1 OF DIVISION 3 OF THE UKIAH CITY CODE
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE
Section 3016 contained in Article 3 of Chapter 1 of Division 3 of the Ukiah City
Code is amended to read as follows:
§3016: MODIFICATIONS TO THE UNIFORM BUILDING CODE:
1. The Section of the Uniform Building Code relating to applications for building
permits is modified to require in an application to demolish a building, the date when the
building was first constructed, if known.
2. The Section of the Uniform Building Code, relating to permit issuance, is
modified to require that, as to buildings constructed 50 years or more prior to the date of
application, the Director of Planning or his/her designee shall determine whether:
a. The building is an accessory building such as, but not limited to, a garage,
storage shed, or carport, whether attached or detached to a main building; except that
certain accessory buildings, such as carriage houses, which are presumed to have historic
or architectural significance shall be subject to further review as provided in subsection,
unless the building is subject to demolition under subsection 2.b.
b. Immediate demolition of the building is necessary to protect the public
health or safety and the failure to immediately demolish the building would constitute a
serious threat to the public health or safety.
3. If subsection 2.a or 2.b applies to the building, no further review shall be
required under this Section and the permit shall be issued in accordance with the
provisions of the Uniform Building Code.
4. If the Planning Director finds that neither of the exceptions in subsections 2.a or 2.b
applies to the building, the demolition permit shall be subject to further review in
ORDINANCE
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accordance with this Section. The Planning Director shall transmit the proposal to the
Demolition Permit Review Committee, or other official reviewing body established by the
City Council, for review, comment, and a recommendation to the City Council. Once the
Demolition Permit Review Committee formulates a recommendation concerning the
disposition of the proposed demolition permit, the Planning Director shall schedule and
duly notice the matter for a public hearing and decision by the City Council. The Public
noticing shall indicate the day, time, place, and purpose of the public hearing, and how
additional information about the subject matter can be obtained. The public noticing shall
be accomplished in the following manner:
a. Publication in a newspaper of general circulation in the City at least ten
(10) days prior to the hearing.
b. Mailing or delivery at least ten (10) days prior to the hearing to the
owner(s) of the subject property, or his/her agent, and to the project applicant, if the
applicant is not the owner.
c. First class mail notice to all owners (as shown on the latest available
Mendocino County Tax Assessor's equalized assessment roll) of property within 300 feet
of the subject property.
5. In reviewing proposed demolition permits, and formulating recommendations to
the City Council, the Demolition Permit Review Committee shall consider any information
provided during the meeting, and shall use the following criteria. The structure:
a. has a special or particular quality such as oldest, best
example, largest, or last surviving example of its kind; or
b. exemplifies or reflects special elements of the City's cultural, social,
economic, political, aesthetic, or architectural history; or
c. is strongly identified with persons or events significant in local, state, or
national history.
6. If the Demolition Permit Review Committee finds that any of the criteria listed in
ORDINANCE NO.
Page 2 of 8
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Subsection 5 apply to the building proposed for demolition, it shall recommend denial of
the demolition permit to the City.
7. a. The City Council shall conduct a public hearing pursuant to Section 3016.4 of
this Article to consider the recommendation of the Demolition Permit Review Committee,
and to determine if any of the criteria listed in Section 3016 (5) apply to the building
proposed for demolition. If the City Council determines that any one of the criteria apply,
it shall make a corresponding finding to that effect.
b. At the hearing, the applicant shall have the opportunity to present evidence that
a viable market does not exist for the building, taking into account the condition of the
building, the probable cost to put the building into marketable condition, and the uses of
the property allowed under existing or probable future zoning regulations. The City Council
shall consider such evidence offered by the applicant and any other information presented
at the meeting by any interested party or by staff, to determine whether or not a viable
market exists. '~/iable market" means that it is reasonably likely that the building could be
sold within a commercially reasonable period of time for more than the seller would be
required to invest in the purchase of the property and preparing the property for sale, or
that the property could produce a reasonable return on the amount of money it would take
to purchase the property and prepare the building for income producing purposes.
"Reasonable return" means the average rate of return on real estate investments in the
Ukiah Valley.
c. If the City Council determines that a viable market exists:
(1) It shall so notify the Building Official who shall not issue the demolition
permit. The City Council shall determine whether a viable market exists based on
substantial evidence presented at the hearing, or, it may assume that a viable market
exists, if the applicant fails to present substantial evidence that a viable market does not
exist;
(2) Not more than once within any 12 month period, the applicant may submit
ORDINANCE NO. __
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1 a new application for a demolition permit and the City Council may reconsider whether a
2 viable market exists:
changed; or
i. upon a showing by the applicant that market conditions have
ii. based upon new information that in the exercise of reasonable
diligence the applicant could not have produced at the first hearing.
d. If the City Council determines, based on substantial evidence, that
a viable market does not exist, the issuance of the demolition permit shall be stayed for
a period of ninety (90) days.
(1) During that ninety (90) day period, the City shall do the
following:
i. Determine whether other alternatives to demolition exist, which are
acceptable to the applicant, that would preserve the historic, architectural or cultural
significance of the building;
ii. Determine whether funds are available from any pdvate source for
the acquisition and preservation of the building through a negotiated purchase on terms
acceptable to the applicant; or
iii. If sufficient funds are available from any private source and a
negotiated purchase is not possible, determine whether to acquire the building through
eminent domain.
(2) If within the ninety (90) days, the City does not reach agreement with the
applicant or commence acquisition of the building, the Building Official may issue the
permit in accordance with the provisions of the Uniform Building Code.
(3) Ifwithin the ninety (90) day period, the City either (1) reaches agreement
with the applicant or (2) commences acquisition of the building, the Building Official shall
not issue the demolition permit.
(4) However, the Building Official shall continue to process the application
ORDINANCE NO.~
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for a demolition permit in accordance with the Uniform Building Code, if the City and the
applicant terminate their agreement or the City fails to diligently pursue or abandons
acquisition of the building.
(5) The City Manager or his/her designee shall inform the Building Official
whenever the City and the applicant terminate their agreement or the City fails to diligently
pursue or abandons acquisition of the building.
(6) If the Building Official has issued a demolition permit under this
subsection and the permittee applies to extend the permit an additional 180 days in
accordance with the applicable provisions of the Uniform Building Code then in effect, the
Building Official shall refer the application to the City Manager for an initial determination
as to whether market conditions have changed. The City Manager shall make the
determination within 10 days after the application is referred by the Building Official. If the
City Manager determines that market conditions may have changed and that a viable
market may exist for the property, he or she shall schedule the matter for a hearing before
the City Council to be noticed and conducted in accordance with subsections 4 and 7.
However, at the headng the City shall have the burden of proving by a preponderance of
the evidence that market conditions have changed and a viable market exists. If the City
Manager determines that market conditions have not changed, he or she shall so notify the
Building Official and the applicant. Upon such notification, the Building Official shall further
process the application to extend the term of the demolition permit in accordance with the
requirements of the Uniform Building Code then in effect. If the City Council conducts a
hearing upon referral by the City Manager, the City Clerk shall provide written notification
to the Building Official and the applicant of the City Council decision. If the City Council
decides that a viable market exists, the Building Official shall not issue the permit, but the
provisions of subsection 7.c(2) shall apply. If the City Council decides that a viable market
does not exist, the Building Official immediately shall proceed to further process the
application in accordance with the applicable provisions of the Uniform Building Code then
ORDINANCE NO. __
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in effect.
e. "Diligently pursue acquisition" means taking all steps within the time required by
law to acquire the building by eminent domain.
f. References to "applicant" herein shall include the building owner.
8. The Planning Director shall provide a written notice of the City Council
determination to the applicant. The written notification shall be mailed or hand delivered
within five (5) days from the date of the City Council's decision. The notice shall include
the finding(s) and decision made by the City Council and a copy of this Section 3016.
9. The applicant for a demolition permit for a building determined to have historic,
architectural or cultural significance shall salvage the building materials for muse to the
maximum extent feasible, and shall ensure that upon completion of the demolition, the
site is left in a safe, presentable, and clutter free condition.
10. Reconsideration of Decisions
a. Grounds for Reconsideration: The City Council may reconsider a decision
under this Section within sixty (60) calendar days from the date the decision was made,
if information that may have materially affected the decision was (1) misrepresented by
the applicant, or (2) not disclosed by the applicant, if the applicant knew or should have
known that the information may have affected the City Council decision. "Information" as
used herein means matters of fact or law.
A decision may not be reconsidered, if all three of the following have
occurred. The demolition permit (1) has been issued, (2) did not at the time it was
issued violate any provision of the Uniform Building Code, as adopted by the City of
Ukiah, or any other City Ordinance or state or federal law, and (3) the permittee has
commenced demolition in good faith reliance on the permit.
b. Procedure on Reconsideration: Reconsideration of a decision under this
Section may be placed on the agenda for a regular City Council meeting by any member
of the City Council who voted in favor of the original decision. Notice of any meeting
ORDINANCE NO. __
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where reconsideration is on the agenda shall be provided in accordance with Subdivision
4 of this Section. If already issued, the permit shall be suspended from the date that an
eligible city council member requests that the matter be placed on the agenda and until the
City Council makes a final decision upon reconsideration. The Building Official shall notify
the applicant in writing of the permit suspension. At the meeting, the City Council shall
determine, based on evidence provided to the City prior to or during the meeting, whether
reconsideration is permitted under subdivision 10. a of this Section. Any motion to
reconsider the decision shall contain findings supported by substantial evidence. If upon
reconsideration the City Council makes a different decision, the City Clerk shall provide
notice of that decision to the Building Official and the applicant/permittee within five (5)
working days after the decision is made. If, upon reconsideration, the City Council
determines that a building has historic, architectural, or cultural significance, and the
Building Official has issued a demolition permit based on the previous decision, the
Building Official shall revoke the permit. If the previously issued permit has expired, the
Building Official shall deny an application for a new permit, unless the permit is issued in
accordance with subdivision 7.d of this Section.
SECTION THREE
If any section, subsection, sentence, clause, phrase or portion of this ordinance is
for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions
of this ordinance. The City Council of the City of Ukiah hereby declares that it would have
adopted this ordinance and each section, subsection, sentence, clause, phrase or portion
thereof irrespective of the fact that any one or more sections, subsections, sentences,
clauses, phrases, or portions be declared invalid or unconstitutional.
SECTION FOUR
This Ordinance shall be published as required by law in a newspaper of general
circulation published in the City of Ukiah.
ORDINANCE NO. __
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SECTION FIVE
This Ordinance shall become effective thirty (30) days after adoption.
Introduced by title only on November 18, 1998, by the following roll call vote:
AYES: Councilmembers Chavez, Kelly, and Mastin
NOES: Councilmember Ashiku and Mayor Malone
ABSENT: None
ABSTAIN: None
Passed and adopted on
AYES:
NOES:
ABSENT:
ABSTAIN:
, by the following roll call vote:
Jim Mastin, Mayor
ATTEST:
Marie Ulvila, City Clerk
ORDINANCE NO.
Page 8 of 8
ITEM NO. ?b
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT:
REPORT OF THE ACQUISITION OF HEAVY EQUIPMENT REPAIR
SERVICES FROM PETERSON TRACTOR CO. IN THE AMOUNT OF
$9,486.28
SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this
report is being submitted to the City Council for the purpose of reporting the acquisition of
heavy equipment repair services costing more than $5,000 but less than $10,000. The City
Solid Waste Division contacted Peterson Tractor Co. to perform emergency repairs of the
final drive (right-hand side) on the City's Caterpillar 955 track loader. During the repair, the
City requested an inspection and repair (if needed) for parts related to the final drive on
the left-hand side of the tractor. Repair of this equipment was necessary to enable the
landfill to continue its operations without undue interruption.
Costs for miscellaneous repair services are included in the approved FY 1998/1999 landfill
budget.
RECOMMENDED ACTION: Receive and file report. Report is submitted pursuant to
Municipal Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick
Kennedy, Director of Public Works/City Engi.n, eer
Seanor, Deputy Director of Public Works ~~
Rick
Candace Horsley, City Manager
Rick Kennedy, Director of Public Works/City Engineer
1. Fiscal Year 1998/1999 budget sheet
2. Invoice from Peterson Tractor Co.
APPROVED:,~
Candace Horsley, City~anager
RJS:AGLFTLDR.SUM
1,1-17-1998 11:B7AM FROM PETERSON TRACTOR 707 ~3 7897 P. 1
PETER$ON TRACTOR CO,
SAN LEANDRO (510) 357-6200
CH~CO (~30) 3~ 9~ 1
EUR~C~ (707) ,~.~ ~53
REDDING (530) 243-5410
SAN JOSE (408) 4~8,.~
SANTA ROSA (707) 576-1e16
WlU, tT$ (707) 459-9006
wu.ow$ (53o) 934-8839
.......... ---1111111 ii
L I
............. !
REMIT TO; PETERSON ......
P,O, 80x 5258
SAN LEANDRO, CA 94577-061
PETERSON POWER SYSTEMS, IN(;:,
A ~UI~31DIAFIY OF PET£F~OIV TRACTOR CO.
SAN i I=ANDRO (,510) 895.8400
$OL~ TO
~]:,TY OF UKIAH A/P
300 SEMINARY AVE
UKIAFI
SHIP TO
,r,;ITY (:)F UI<IAH/KAR]:, A/P
300 S~i:MINARY AUE
U I< ]: A H C A
( r;;' .
?,.,, 48.,.,.
,A. * ..~ P R 0 F:'(3 RMA :1: NV(:) I C E: * -A- .~-
R 0 P RI[PAIR 8RAKE;,>/$TE, E,R:[NG (., I,. LJ -I[ (., I"I I::. ,.~
REMOVE BEVEL GEAR SHAF'T £~I-IF:£;K ,:~TE:ERING CLUTCH
9TACK HE,~GHT, REPLACF.: gI.T, TH REHAN I.,lii:F'T BRAI(E. BAND,
-,
REINSTALL. B[r. UF..'L GE'AR SHAF:T
GASKE:T~; RN[) i,-IARDW~Ri!F., I~E:F'II...I... LI:I:'I"I..I I...UIi~IRI(::ANI",
1. 0 I....,.. 1124 G A !i; I< E '11' ~
4 ' 0 L, -- 21.2 ,":'~ L 0 C I< N
:l 0 R-2, g&2 BANB A N
1 CO I{Ii!: DE', PO,El :t: T N
1 - C (:) Bt E, R E: T U E N N
2 OT 043:L NA,.~,HE:.R N
2 :!, H---6856 GA,S KE'r N
I 2B"'c~3~5 ~'~EAL.. N
]. 48~72'?0 CONE N
2 4 K-.- 1 :.~ 1 I.'.) (:-; A E~ Kli:T N
.1. 4 K -- 1 ,"5 '2 6 G ~ ,G K E T N
2 4 K --- 1 ,".; 9 8 t,J ~ S I--I E R N
I 5,.J,-, S 96 g,, RACE: N
:[ ~.i K - 8 9 8 7 G A S i< iii: T N
i 6 F "- 4 B 61'.3 G A ,E; 14 E l' N
1 7 F'-- ? 9 ~ 3 B f;;: A BT :t: N G N
2, 7K'-2830 ,S F.:.: A t,.. N
2 7 Pi -- ,1. 770 (:~ A,:) K I::, r N
1 8 H"" 3981 R I N G N
4 8T-9572 :i)OH 'FRANS 5 N
· NEW CATERF~LLAR PARTS UTILIZED IN THIS REPAIR SERVICE ARE COVERED BY THE STANOARD CAT£~PILLAR J
R~TO BE FR;~ OF DEFECTS FOR A PERIOD OF SIX (6) MONTI-~. LABOR PERFORMED BY US 18 WARRANTED
90 DAYS, NO OTHER WARRANTIES ARE EXPRESSED OR IMPUED, THIS WARRAN]Y tS LIMITED TO THE I
OVI~ON AND INSTALLATION OF PARTS AND EXPRESSLY EXCLUDES ALL CLAIMS FOR OTHER ECONOMIC t. OSS~
~ENTIAL DAMAGE.
PAY THiS
AMOUNT
AMOUNT
CREDIT
C 0 N'lr' '. t)
.. o,,,,,.,,.ov., .. ,.. ..o,,,.o ,,,,% ,,,:. ,.,o,,.. ...,,.,:,, ......,,.... fiTT-f g H 7'- z P/q 1
'$ AGREED BY AND EIETWEEN THE CUSTOMER AND PETERSON TRACTOR CO. THAT ALL DISPUTES AND MATTERS WHATSOEVER ARISrNG UNDER, IN CONNECTION, OR INCIDENT TO
IS AGREEMENT SHALL B~ LITIGATED, IF AT ALL, IN AND BEFORE A COURT LOCATED IN THE STATE OF CALIFORNIA. U.S.A.. TO THE; ~.XCI..U~k"3N (")1: TH!= C(31JRTR t'3F ANY f3THI=R .C;TATl:
11-17-1998 ll:B7AM FROM PETERSON TRACTOR 787 ~43 7897 P. 2
PETERSON TRACTOR CO,
SAN LEANDRO (510) 357-6200
CHICO (530) 3434911
EUREKA (70~ ~6~
RE.lNG (~) 243-~10
$~ ~8E (~8) 4~S
~OWS (~) ~
REMIT TO: PETERSON
P.O, BOX 5258
SAN LEANDRO, CA g4577-0610
PETERSON POWER ~YSTF..,MS, INC,
A Sut~StOIARY OF PETERSON 7~ACTOR CO.
,~,AN LEANORO (51 O) 895-8400
SOLD TO
CITY OF UK.TAH A/P
300 SEMINARY AVE
U K :1: A IH
CA 95482
SHIP TO
C:[TY C)F' UI<:[AH/KAR:[ . A/P
300 SF'H:[NARY AVE
U K ]'. A FI [; A
95482
. .,t. ¢,, P R 0 F:' 0 R PlA I NV 0:1: C E .i, .x, a,
F'"/R ALL 20,50, O0
~EGHE:N'f' EE "ro'f'AL 2050 , ()0
DO-ON REPAIRS/P,R'.[},I:,, FINAl,,, DR:I:UE P:[NION
B 0 'f' H ,S I OE:."' ~, ('
UITI-I BIEVIFI. ,c,;I..IAF"'f' RE:HC)UED., RIEPI.,.ACE; RIGHT P,'I;N:I:C)N
GEAR. BE:.ARINGS AN[) SEALS. REBF,'."AR]:NG ANI] Rlii:,~]IEAL.
I_EFT PINION GEAR, REPLACE BEARING ,'I:N DECK CONTi~CiL.
2 OL.-'O364 LO[; K
I Ol,,- 1. 024 PL U C'~ S
3 28'"6,325 SEAl. N
I 2J-'58t~ NU'F N
1, 2 V-'.555.1. PINION N
1 2V-'7477 'TUBE N
I 3 [}-92¢'.~3 BEARING N
1 5K-2083
1 5K-'6:142 CAGE N
I 5K-8315 DOWEL, N
2 ~ V - 0185 D I .<i; C N
2 6V--1013 81EAR]:NG N
2 ~, U - 10 :l 4 ~ A C E N
2 ?K-'2830 SE~I... N
1.6
4 73
343 05
1.1, 25
8 8 :l
3 07
1],7
6 22
4 :i. 8
83,88
8.76
,32
4,73
2 0 :t.
3 36
1.1. 25
8 8 :L
3 07
117 8O
:1,7,52
_ NEW CATERRLI. AI:I PARTS UTILIZEO IN THIS REPAIR SERVICE ARE C~E~ BY T~ S~ CA~IL~ j PAY THIS, ',
~ TO ~ ~ ~ DE~CTS ~R A ~ OF ~ (~ M~THS. ~ PER~EO BY ~ IS W~NT~ J AMOU~ ~ ... C O N T O
R ~ ~. NO ~ W~E8 ~ ~~D ~ [M~, ~S W~N~ ~ U~TED ~ THE ] '
~ ~D I~A~N ¢ P~ ~ ~LY ~UDE~ ALL C~IMS FOR O~R ~1~ LO~ ] AMOUNT
CREDIT :, , .....
5 AG~ED BY ~O B~EN THE CUSTOMER ~D ~R~ TRA~OR CO, THAT ALL ~E~ AND MA~ERS WHAT~ER ARISING UNDER, IN CONNECT~N, OR INCIDE~ TO
~ AGR~T ~ALL BE U~TED, IF AT ALL, IN ~NO ~FORE A COURT LO~TED IN THB $TATE OF CALIF~NIA, U,S.A., TO THE 6XCLU~I~ OF THE ~RTS OF A~ OTHER STATE
~UNTRY.
11-17-1998 ll:BSAM FROM PETERSON TRACTOR 787 ~3 7897 P. 3
PETERSON TRACTOR CO.
SAN LEAND~O (51o) 357,62oo
C H kT.,O (530) 343-1
EUREKA (707) 443-1653
REDDING (S30) 243-5410
SAN JOSE (,m~)
SANT^ ROSA (7O73
W~LLrrs (7o7) 4,.,~-~
W~LLOWS (S30)
pE TElI S
REMIT TO; PETERSON
P.O, BOX 52.,58
~ LEANDRO, CA 04577-0610
PETERSON POWER SYSTEMS, INC,
A SUBSIDIARY OF PETERSON TRACTOR CO
SAN LEANORO (510) 895-8400
SOLD TO
CITY OF' LJKIAH A/P
300 SEHINARY AVE
U K I A H
CA ~5482
SHIP TO
CITY OF UK.~AH/KARZ. A/P
300 ,~3E:HINARY AVl.;:
LJK.~AH CA
~5482
1 7H-7260 (:~A,:~KEI I,.,]:Q N 8,82 8,,52
'Ir' 0 'l' A !... I:' A R T S ,:)< .... I::. {:-; , Ei: 2 7 6'4 . 4 0
SHOP I,,,A80R"" REV 5,50 RT HOURS 357,50
TOTAl.,. I..,ABOR ,(i;EG, E2 357.50
1,00 LJP,<.:; RED gal' tJPS REiI] PiOR 84,25
T (.') T A i,_ H :1: S C C I-t G S
,.)EGHE. Nr E:2 TOTAl_
120`5,15
P,R,O.P, RI~.'PAIR FINAl... DRIVE:
RIGHT
R&I. D&A F.TNAL DRIVE:. REPLACE AI...I_. BEARING(J;, ,~E:Ai...S,
GASKETS & MZ,c~c HARDWARE:, RE:PLACE DLJO CONE: ,SEAL,S,
INSPECT HAGNE;TIC PI..U(~, REF)t,,,ACE Jif:' NI~:JE~DED, AI:),JU~'T
8EAR.T, NGS, CI..IANGE (:),TI .... TE'ST (:)PE:I;h~'lr']:C)N, Sli:_'E SEG NOTE
REHOVE & INS'TAL. I,,, TRACK & ROI...I...E:R F'RAHE AS NEEDE[],
SUPPI,,,Y UNI)ERCAI;~RIAGE: COND]:T]:CJN REPOR'~ 'tO CI, JSTOME:R.
LOW ..;F)ROCKi:",.:T TRAC'TORS/F~OWER?:;HIF"I' TRACK L. OAI]E:R:
A~= NEW C, ATERPP./.AR PARTS UTIU,7,ED IN THIS REPAIR SERVICE ARE COVERGD BY THE STANDARO C.,ATERPIt. LAR
WARRANTY TO BE FREE OF DEFECTS FOR A PERIOD OF EdX (6) MONTHS. LABOR PERFORMED BY U~ I$ WARRANTED
FOR 90 DAYS. NO OTHER WARRANTIES ARE EXPRE.~ED OR IMPLIEO. THIS WARRANTY L~ LIMr'rED
PROVIS/ON AND INSTALLATION OF PARTS AND EXPRESSLY EXCLUDE~ ALL CLAIMS FOR OTHER ECONOMIC LO~
OR CONSEOUENTIAL DAMAGE.
TERM~ ON APPROVED CHARGE ACCOUNTS.' NET lOTH PROXIMO 1%% PER MONTH FINANCE CHARGE THEREAFTER.
PAY THIS ~. J
AMOUNT
AMOUNT .....
CREDIT ~'
CONT 'D
,'
~r I$ AGR£ED BY AND BEI~/EEN THE CUSTOMER ANO PETER$ON TRAOTO~ CO, THAT ALL DISPUTES AND MATTERS WNATGOEVE~ A~I$~NG UNO,R, IN ¢ONN~I'~)N, OR INCIDENT TO
THIS AGREEMENT SHALL BE LITIGATED, ~P At ALL, IN AND 8~FO~E A COURT LOCATED iN THE STAT~ OF CALIFORNIA, U.$.A~, TO TN£ EXCLUSION OF TNE COURTS O~: ANY OTHER STATE
1.1-17-1998 11:SgAM FROM FETERSON TRACTOR 707 443 7897
PE1EIISON '1 ilar; !011 CO.
SAN LEANDr{O (510) ,357.62t"x')
CHICO (530) 34.;3,. 1911
EUREKA (707) 443.1653
REDDIN~ (530} P. 43.5410
SAN JOSE (408) 43&88,35
SANTAROSA (707) 576-1616
WlLUTS (707) 459-~)0G
WILLOWS (530) ~Y,'J4-8839
REMIT TO: PETERSON
P.O. BOX 5258
SAN LEANDRO, CA 9457'7-0~10
PE1ERSON POWER SYSI'EMS, IN(..;.
A SUS$1DIN1Y OF PETEfl~ON TRA¢'.TOIt C0
SAN LEANDRO (,510) 89~,,--8400
SOLD TO
CITY OF UK'.I'.h~.I ~/P
300 .<;~Iii;MTNARY hUE
UKIAH
CA 95482
SHIP TO
INVOICE NUMBER -[-"ihV(i'i'C][-BJe~l~ _~_CU~TQMj~_.N.[~I~I.B.I~6..,~, CUSTOMER OROER NUMAR . I STORE I 'DIV ' f SALESMAN I
.... l~9...q[P_lJ.I).E~ ..... ~ . DOC. DATE [ --PC I 'LI~ .... _~-"qC ..... T--' ..... ._._._._.~.lr._Y_tO ' ~ ' .~ ' INV SE~
"MAKE ......... I--'-~0J)_I~L ............I ............... S_'ERIAL NUI~BER --.---. I EQUIP M aT '#UMii[~l'-] ._~.__~_EI~I~-EI~b]~I; __~ ...... .M,~C.Ej...o--R-E----
_'_-q'I]'IiI~~AA 75~101:~ :~'~O?<?<f"5 .L_ 5530 0 ....
,,- I ....... [ ..... /
_.J_TE__~, .__f N ! R J _ §ESCRIPTION --~-~~I~r-' f
-,~ -A- ~- PROI::'ORHA INUOIC, E * -,~. -^.
IF' S :1: N N E R U P I::' E: t~ P :1: N I 0 N B i!i: A R I N (:.;
ES INSPE[;T C(:)NDITION (:)F' U!',>PI:I{ P:I:NION
ZNCI._LII]E° C
o H E C K I] E A 0 A X I.,. l: I:"' {:) R ~:; 'Y' R A :1: ()) H T N E: (ii S
IA--4145 LOCI( N
1F'-...458:B SEAl,,. N
!] -.- 80 ~ 3 I:~ I N N
B-..-8847 1~ I N G N
H .... 1:1, ? 0 I] 0 W [: L N
H '.- 0 :I, 22 t:) 0 W I:: I... N
¢> P"~:'>
,, -" ,;, ';~ .,,, ,,, [J 0 W E !... N
3F'''~ :1. 9&O LOCK N
I''~ "- 2274 B 0 I,,, '[' N
H"" 7134 I,,, 0 C K N U T N
B"- 72/~ 7 C 0 R K N
K ~- 2083 G ~ S K I: T N
B-4808 GASKI:T N
~8-,,480~? L.O(:iK N
~ ,,,, 482 ~ ~ [-I '.1: H N
F-- 4868 G A S !< E T N
8K'-TG05 OOWI::I... N
t'('~' 7781 G A S K E '~' N
. ~.,~, .... GASKET N
8T .... ~576 50W 'TRAN[~; ~,~ N
~'N-'-5874 SEAL 0 RINf.') N
& 1 -.-. X, [~ ~, V K E Y N
34 .... ~ 753 B I~ G K I 'F '-" F' I] N
NEW CATERPILLAR PARTS UTILIZED IN l'hqS REPAIR SERVICE AHE COVERED BY 'FHE $'IANDAnD CATERPILLAR /
=l)~dq'f~ TO BE FI~8E Or: OI~FECTS FOR A PERIOD OF SIX (0) MONTHS. LABOR PERFORMED DY US IS HAl)RANT'ED
~ 90 DAYS. NO OTHER WARRANllES M:IE EXPRESSEO OR IMPLIED. 'FHIS WARRAN1Y IS LIMIIED '10 'rile
)VISION AND INSTALLATION OF PARTS AND EXPRESSLY EXCLUDES ALL CLAIMS FOR OTHER ECONOMIC LOSS
CONSEQUENTIAL OAMAGE.
IMB ON APl)ROVED CHARGE ACCOUNTS; NET lOlFH PROXIMO 1'/~% PER MONTH FINANCE CHARGE THEREAFTER_
PAY 'rills ,
~ CONT
AMOUNT
AMOUNT
CREDIT
) AGR~q~ DY AND BETWEEN THE CUSTOMER AND PEI'ErISON TnACTOR CO. TI-fAT ALL DISPUTES AND MA'I3'ERS WHATSOEVER ARISING UNDER, IN CONNECTION, OR INCIDENT TO
~..AGRE.EMENT SHALL BE Ul'IGATED, tF AT ALL, IN AND BEFORE A COURT LOCATED IN THE STATE. OF CALIFORNIA, U,S,A,, TO THE EXCLUS ON OF THE COURTS OF ANY OTHER STATE
11-17-1998 ll:BgAM FROM PETERSON TRACTOR 787 4~3 7897 P.S
PEIERSON 'I'RAC I oti CO.
SAN LEANDR, O (..si()) 357 .fi2(X)
CHICO (',~.~0} U43- ~ f.) I t
EUREKA (70?) 443-1653
REDOING (530) 243-5410
SAN JOSE (408) 436-8835
SANTAROSA (?0~ 576-1616
WILLITS (707) 45g-9006
WILLOWS (5,.'~} 934,-8839
TEIISOiII
REMfr TO: PETERSON
P.O, BOX 5258
SAN LEANDRO, CA 94577-0610
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A ,~(II~$1I'gARY r )1' Pr.. 1FR,~,c,.)H If:IAi:/( )1¢
SAN LEANDRO (51 O) 8,".)5
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~3()0 SI.EHINAEY AVE
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11-17-1998 12:08PM FROM PETERSON TRACTOR 707 4~3 7897 P. 6
PETE'RSDN TRAC 1 OR 60.
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EUREKA (707) 443. ? 653
REDDING (530) 243-5410
SAN JOSE (408) 436-888,~
SANTA ROSA (707) 578-1616
WILLIT$ (707) 459-9006
WlLLOW~ (530) 93441839
REMIT TO: PETERSON P.O. BOX 5258
SAN LEANDRO, CA 94577-0610
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A $1/~.~IDIARY 01.: P[: )FFI~O, ON rRAf: I f. )1'~ ¢;(:
SAN LEANDRO (510) 895-8,10o
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NEW CATERPILLAR PARTS UTIUZED IN 'ri.tlS I:~PAIR $GRVICE ARE COVERF_D DY THE STANDARD CA'mmLt. AR I
~:IANTY TO BE FREE OF OE'FECT'S FOR A PERIOD OF SIX (6) MONTHS. LABOR PERFORME0 BY' US IS WARRANTED
90 DAYS. NO OTHER WARRANTIES ARE EXPRESSED OR IMPUED. THIS WARRANTY IS LIMITED TO THE~
(VISION AND INSTALLATION OF PARTS AND EXPRES~_Y ExCLUr.)ES ALL CLAIMS I~OR O[HER ECONOMIC LOSS J
,~)NSI~OUENTIAL DAMAGE.
MS ON APPROVED CHARGE ACCOUNTS: NET lOTH PROXIMO 1'/~% PER MONTH FINANCE CHARGE THEREAFTER.
PAY THiS ,
~. CON1' D
AMOUNT
AMOUNT
CREDIT
AGREED BY AND BETWEEN THE CUSTOMER AND PETERSON TRACTOR CO. THAT ALL DISPUTES AND MATrERS WHATSOEVER ARISING UNDER, IN CONNECTION, OR INCIDENT TO
AGREEMENT SHALL BE UTIC~TED, IF Al' ALL, ]N AND BEFORE A COURI LOCAl ED IN 1HE STATE OF CALIFORNtA, U.S.A., *}'O THE EXCLUSION OF THE COURTS OF ANY OTHER SI'A! E
11-17-1998 12:00PN FROM PETERSON TRACTOR 707 443 7897 P. 7
PE't'ERSON 'IRAC'IOR CO.
SAN LEANDRO (510) 357-6200
CHICO (530) 343-191 t
EURF. KA (707) 443.1653
REDDING (530) 2435410
SAN JOSE (408) 436-8835
SANTA ROSA (707) 576-16t6
WILL1TS (707) 459-9006
WILLOWS (530) g34 -F~839
REMIT TO: PETERSON
P.O. BOX 5258
SAN LEANDRO, CA 94577-0610
PEi ERSON POWER SYS] EMS, INC.
A SUf3~/DI/~RY OF. Pff'-'4'EFtSON TRACT('H~ Ch.
SAN LEANDRO (5t o) sgs, g4fx)
SOLD TO SHIP
C,T. TY OF UK:I;~H t,,~/P
300 $1i!: Pi :1: N ~.~ R Y ~ U E: C ]: 'T Y
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RRANTY TO BE FREE OF DEFECTS FOR A PERIOD OF SIX (6) MONTHS, LAE~R PE--RFORMi~D BY US I$ WARRANTED
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PAY THIS
~ CONT D
AMOUNT
AMOUNT
CRI:DIT
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S AGREED RY AND BETWEEN THE CUSTOMER AND PEI't~R~30N I RACIOI~t CO. ~HAT' ALL DISFUrES AND MA~-I'ERS WHATSOEVER ARISING UNDER, IN CONNECTION, [,)R INCIDENT '10
S AGREEMENT SHALL BE LITIGATED, IF AT ALL, IN ANO BEFORE A COt JRT LOC. ATE'I-) IN Tile RTAT,F-, OF CALIFORNIA, U,S,A,, 'tO THE EXCLUSION OF TIdE COURTS OF ANy OTHF..R RTATF--
COUNTRY.
11-17-1998 12:01PM FROM PETERSON TRACTOR 707 443 7897 P. 8
PEIERSON I'RACT On
SAN LEANDF10 (5 i
CHICO (530) 343-191
EUREKA (707) 443-'1653
REDDING (530) ~.43.5410
SAN JOSE (408) 436-8835
SANTA ROSA (?07) 576-t816
WtLUTS (707) 459-.900~
WILLOWS (5.3o) 934-8039
P,O, BOX 5258
SAN LEANDRO, CA 94577-0610
PETERSON POWER SYSTEMS,
S~ L~NDRO (5t0) B9~84~)
SOLD TO
[:]:.-I'Y [)F' UL'3:AH A/F
:i~O 0 .<i~ Ii!: hi ,1: N A R Y A U Iii:
UK.'[AH
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[: .l: 1[' Y O F' U K .1: A H/K A
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NEW CATERPILLAR PARTS UTILIZED IN TH~$ REPAIR SERVICE AR~ COVtC:RE;D BY THE STANDARD CATERPILLAR j PAY THIS
iRANTY TO BE FREE Ot· DEFECTS FOR A PERIOD OF SIX (8) MONTHS. LABOR PFRFORMEI') BY US IS WARRANTED f AMOUNT
~0 DAYS, NO OTHER WARRANTIES ARE EXPRE,.~SE0 OR IMPUED. THIS WARRANTY IS UMITED TO THE i __' _.~
VISION AND INSTALLATION O¢ PARTS AND EXPRESSLY EXCI,UDES ALL CLAIMS FOR OIHER ECONOMIC LOS~I AMOUNT
MS ON APPROVED CHARGE ACOOUN'~: ,E.T lOTH PROXIMO ',~% PER MONTH FINANCE CHAFIO£ l'HtaFt~R. :J~ Z P,
AGREED BY AND BETWEEN THE OUS'FOMER AND PETERSON TRACTOR CO. THAT ALL DISPUTES AND MATTERS WHATSOEVER AR1SING UNDER, IN CONNECTION, OR tNCIDENI"
; AGREEMENT SHALL BE LI rIGA1ED. IF AT ALL, IN AND ~3EFORE A COURt LO',~A~ Et) IN 1HE E, IA1E OF CALIFORNIA, U.SA., TO THE EXCLUSION OF rile COUH'I'S OF ANY OrHER SI'ATE
;OUNTRY, ·
ITEM NO. ?c
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT:
RATIFY CONTRACT WITH LEONARD CHARLES & ASSOCIATES FOR
THE PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR
THE ORR CREEK BRIDGE / ORCHARD AVENUE EXTENSION PROJECT
SUMMARY: Staff recently determined that an Environmental Impact Report (EIR) must
be prepared for the City initiated Orr Creek Bridge / Orchard Avenue extension project.
Pursuant to Section G(9) (Consultant Selection) of the City's adopted CEQA Guidelines
staff has selected Leonard Charles & Associates (LCA) to prepare the document. LCA
is a highly competent and experienced environmental planning firm with expertise in the
preparation of EIR's.
The total contract amount is $32,220, which will be funded by the Mendocino Council of
Governments under the Surface Transportation Funds (STP) d(1) program (Fund 341).
Section 1522 (C)(2) of the Ukiah Municipal Code requires the City Council to ratify this
contract because it exceeds a total of $10,000.
RECOMMENDED ACTION: Ratify contract with Leonard Charles & Associates for the
preparation of an Environmental Impact Report for the Orr Creek Bridge / Orchard
Avenue extension project.
ALTERNATIVE COUNCIL POLICY OPTION:
1. Do not ratify the contract and provide direction to staff.
Appropriation requested: N/A
Citizen Advised: N/A
Requested by: Planning Department
Prepared by: Charley Stump, Senior Planner
Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director
Attachments:
1. Contract
2. Excerpt from 98-99 budget
APPROVED:
Candace Horsley, City Manag~,~
CITY OF UKIAH
AGREEMENT FOR PROFESSIONAL SERVICES
PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT
ORR CREEK BRIDGE / ORCHARD AVE EXTENSION /
BRUSH STREET IMPROVEMENT
This agreement shall be considered a contract, and is entered into this 27th day
of October, 1998, by and between the CITY OF UKIAH, a general law municipal
corporation, hereinafter referred to as "CITY" and LEONARD CHARLES & ASSOCIATES
(LCA), a professional corporation, hereinafter referred to as the "CONSULTANT."
PREMISES
The purpose of this agreement is the preparation and completion by
CONSULTANT of an Environmental Impact Report (EIR), more particularly described in
CONSULTANT's bid proposal, dated August, 1998 referred to as Exhibit '%", and
attached to this agreement.
CITY may retain independent contractor to perform special services for CITY or
any department thereof.
CONSULTANT is willing and able to perform duties and render services in
preparation and completion of such report which are determined by the City Council to
be necessary for the welfare of residents of the CITY.
CITY believes the provision of these services to the residents is in their best
interests, and CONSULTANT agrees to perform such duties and render such services
as outlined below:
1.01
1.02
1.03
1.04
1.05
AGREEMENT
CITY and CONSULTANT agree as follows:
ARTICLE 1
SERVICES OF CONSULTANT
CONSULTANT shall provide those technical, expert, and professional
services as described in Exhibit "A," which consists of the Bid Proposal
from Leonard Charles & Associates (LCA) dated August, 1998 (base EIR,
quantitative air quality option, expanded traffic scope - Crane, October 5,
1998), which is attached hereto and incorporated herein. CONSULTANT
shall provide such services within the time limits described below.
The absence, omission, or failure to include in this agreement items which
are considered to be a part of normal procedure for a study of this type or
which involve professional judgement, shall not be used as a basis for
submission of inadequate work or incomplete performance.
CITY relies upon the professional ability and stated experience of
CONSULTANT as a material inducement to entering into this agreement.
CONSULTANT understands the use to which the CITY will put his work
product and hereby warrants that all findings, recommendations, studies,
and reports shall be made and prepared in accordance with generally
accepted professional practices.
When the agreement calls for the preparation of studies and reports, they
shall be in a form acceptable to the CITY. CONSULTANT shall bear the
expense of all printing and reproduction costs until final reports are
accepted by the CITY, at which time CONSULTANT shall turn over to
CITY all documents.
The following maximum time limits are prescribed for the delivery of
reports subsequent to contract execution:
a. Submission of Administrative Draft EIR: 16 weeks
b. Submission of Draft EIR: 2 weeks from receipt of comments
b. Submission of Final: 4 weeks from receipt of comments
Extensions of any of the above time limits may be made only upon written
consent by the CITY. Time is of the essence and of the utmost importance
in the performance of the agreement.
1.06
1.07
1.08
2.01
2.02
2.03
3.01
3.02
CONSULTANT shall deliver three (3) copies of the Administrative Draft
EIR, fifty (50) copies of the Draft EIR, and fifty (50) copies of the Final EIR.
CONSULTANT shall be responsible for attendance at three (3) public
hearings/meetings to discuss the scope, conclusions, and findings of the
Report.
CONSULTANT shall perform any additional services as may be required
due to significant changes in general scope of the project. Such additional
services shall be paid for by supplemental agreement and shall conform
to the rates of payment specified in Article V below.
ARTICLE II
SERVICES OF CITY
CITY shall provide any information as to its requirements for performance
of the agreement not already contained in Exhibit "A."
Upon request, CITY shall provide CONSULTANT any information in its
possession or reasonably available to it that consultant may need to
perform services under this agreement.
CITY will examine the required reports, or other submittals from
CONSULTANT and will render, in writing, decisions or comments
pertaining to their adequacy and acceptability within fourteen (14) calendar
days of receipt thereof.
ARTICLE III
TERM OF AGREEMENT
The term of this agreement shall be pursuant to the proposal submitted by
CONSULTANT as contractor's bid response and in accordance with
paragraph 1.05 above.
This agreement may be extended on its same terms and conditions for a
period not to exceed thirty (30) days, upon written agreement between the
Planning Director and CONSULTANT.
The execution of this agreement by the CITY shall constitute the
CONSULTANT'S authority to proceed immediately with the performance
of the work described by Exhibit "A."
3.03
3.04
3.05
4.01
4.02
5.01
5.02
All work by CONSULTANT shall be completed pursuant to Exhibit "A" and
paragraph 1.05 above. CONSULTANT shall not be held responsible for
delays caused by circumstances beyond its control.
CONSULTANT acknowledges that timely performance of services is an
important element of this agreement and will perform services in a timely
manner as provided in paragraph 1.05 above and consistent with sound
professional practices.
If CITY requests significant modifications or changes in the scope of this
project, the time of performance shall be adjusted appropriately. The
number of days of said extension shall be the final decision of CITY.
ARTICLE IV
COST OF SERVICES
CONSULTANT has been selected by the CITY to provide services
described in Exhibit "A," attached hereto and incorporated herein by
reference, for which compensation shall not exceed $32,220.00 on a job
completion basis.
Cost overruns or failure to perform within the maximum compensation
ceiling established in 4.01 above shall not relieve CONSULTANT of
responsibility to provide those services specified in Exhibit "A."
ARTICLE V
PAYMENT FOR SERVICES
CITY shall pay CONSULTANT for work required for satisfactory completion
of this agreement in amount to be determined in accordance with the
method described in paragraph 5.02 below.
Payment scheduling: Total payment not to exceed _$32,220.00 Fees for
professional services as outlined herein shall be paid as follows:
aw
30% of total contract at execution of contract ($9,666.00).
b.
60% of total contract when Draft EIR is determined acceptable by
CITY ($19,332.00).
C.
10% of total contract upon certification of Final EIR by CITY
($3,220.00).
5.03
5.04
5.05
6.01
6.02
7.01
7.02
Payments to CONSULTANT shall be based on invoices submitted by
CONSULTANT, with work items reported as set forth in Section 10.0 of
Exhibit "A."
Payments will be made by CITY within thirty (30) days of receipt of
CONSULTANT'S invoice.
If CITY substantially alters the scope of work to include additional
analyses, the total payment and cost of services may be changed by
amending the agreement.
ARTICLE VI
PROJECT INSPECTION AND ACCOUNTING RECORDS
Duly authorized representatives of the CITY shall have right of access to
the CONSULTANT'S files and records relating to the project included in
the agreement and may review the work at appropriate stages during
performance of the work.
CONSULTANT must maintain accounting records and other evidence
pertaining to costs incurred, which records and documents shall be kept
available at the CONSULTANT'S California office during the contract
period and thereafter for three (3) years from the date of final payment.
ARTICLE VII
DISPOSITION OF FINAL REPORTS
All original reports and documents together with such backup data as
required by this agreement shall be and shall remain the sole property of
CITY.
CONSULTANT'S attention is directed to the required notice under
Government Code Section 7550, which states in part that "any documents
or written reports prepared as a requirement of this contract shall contain,
in a separate section preceding the main body of the document, the
number and dollar amounts of all contracts and subcontracts relating to the
preparation of those documents or reports if the total cost for work by non-
employees of the public agency exceeds $5,000.00."
8.01
8.02
8.03
9.01
ARTICLE VIII
TERMINATION OF AGREEMENT
At any time CITY may suspend indefinitely or abandon the project, or any
part thereof, and may require CONSULTANT to suspend the performance
of the service.
In the event the CITY abandons or suspends the project, CONSULTANT
shall receive compensation for services rendered to date of abandonment
and suspension in accordance with the provisions of Sections 5.01, 5.02,
and 5.03 herein.
It is understood and agreed that should CITY determine that any part of the
work involved in the program is to be suspended indefinitely, abandoned,
or canceled, said agreement shall be amended accordingly. Such
abandonment or cancellation of a portion of the program shall in no way
void or invalidate this agreement as it applies to any remaining portion of
the project.
If, in the opinion of the CITY, the CONSULTANT fails to perform or provide
prompt, efficient, and thorough service, or if CONSULTANT fails to
complete the work within the time limits provided, CITY shall have the right
to give notice in writing to CONSULTANT of its intention to terminate this
agreement. The notice shall be delivered to CONSULTANT at least seven
(7) days prior to the date of termination specified in the notice. Upon such
termination, CITY shall have the right to take CONSULTANT'S studies and
reports insofar as they are complete and acceptable to CITY, and pay
CONSULTANT for his performance rendered, in accordance with Sections
5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to
terminate, less the amount of damages, general or consequential, which
CITY may sustain as a result of CONSULTANT'S failure to satisfactorily
perform his obligations under this agreement.
ARTICLE IX
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
HOLD HARMLESS: The CONSULTANT shall indemnify and hold
harmless the CITY, its agents, officers, and employees against and from
any and all claims, lawsuits, actions, liability, damages, losses, expenses,
and costs (including but not limited to attorney's fees), brought for, or on
account of, injuries to or death of any person or persons including
employees of the CONSULTANT, or injuries to or destruction of property,
arising out of, or resulting from, the performance of the work described
herein, provided that any such claim, lawsuit, action, liability, damage, loss,
10.01
11.01
12.01
13.01
expense, or cost is caused in whole or in part by any negligent or
intentional wrongful act or omission of the CONSULTANT, any
subcontractor, anyone directly or indirectly employed by any of them, or
any for whose acts any of them may be liable. CONSULTANT shall have
no duty to indemnify or defend CITY under this paragraph if the damage
or injury are caused by the active and sole negligence or willfully wrongful
act or omission of CITY or its officers or employees. CITY agrees to
timely notify CONSULTANT of any such claim and to cooperate with
CONSULTANT to allow CONSULTANT to defend such a claim.
ARTICLE X
INSURANCE
CONSULTANT, at its expense, shall secure and maintain at all times
during the entire period of performance of this agreement, insurance as set
forth in Exhibit "B", attached hereto, and incorporated herein by reference.
ARTICLE Xl
GENERAL COMPLIANCE WITH LAWS
It is understood and agreed that the CONSULTANT will comply with all
federal, state and local laws and ordinances as may be applicable to the
performance of work under this agreement.
ARTICLE Xll
ENDORSEMENT OF DOCUMENTS
It is understood and agreed that, the CONSULTANT will endorse studies,
reports, and documents in accordance with applicable portions of the
Business and Professions Code of the State of California.
ARTICLE XlII
NONDISCRIMINATION
CONSULTANT certifies that it is in compliance with the Equal Employment
Opportunity Requirement of Executive Order 11246, as amended by
Executive Order 11375, Title VII of the Civil Rights Act of 1964, the
California Fair Employment Practices Act, and any other Federal or State
laws pertaining to equal employment opportunity and that it will not
discriminate against any employee or applicant for employment on the
basis of race, color, religion, handicap, age sex, national origin, or
ancestry, in matters pertaining to recruitment, hiring, training, upgrading,
transfer, compensation, or termination.
13.02
14.01
15.01
15.02
15.03
In the event of the CONSULTANT'S noncompliance with the
nondiscrimination provisions of this agreement, the CITY shall impose such
contact sanctions as it may determine to be appropriate including, but not
limited to:
al
Withholding of payments to the CONSULTANT under the agreement
until the CONSULTANT complies, and/or
b=
Cancellation, termination, or suspension of the Agreement in whole
or in part.
ARTICLE XlV
INDEPENDENT CONSULTANT
The CONSULTANT, in accordance with its status as an independent
contractor, covenants and agrees that it will conduct itself consistent with
such status, that it will neither hold itself out as nor claim to be an officer
or employee of the CITY by reason hereof, and that it will not by reason
hereof, make any claim, demand, or application to or for any right or
privilege applicable to an officer or employee of the CITY including, but not
limited to, worker's compensation coverage, unemployment benefits, and
retirement membership or credit.
ARTICLE XV
SUCCESSOR AND ASSIGNMENTS
The CITY and the CONSULTANT each binds itself, its partners,
successors, and executors, administrators, and assigns to the other party
to this agreement, and to the partners, successors, executors,
administrators, and assigns to such party in respect to all covenants of this
agreement.
Except as stated above, neither the CITY nor the CONSULTANT shall
assign, sublet, or transfer his interest in this agreement without the written
consent of the other, however, the CONSULTANT reserves the right to
assign the proceeds due under this agreement to any bank or person.
In the case of death of one or more members of the firm of the
CONSULTANT, the surviving member or members, shall complete the
professional services covered by this agreement.
16.01
16.02
17.01
ARTICLE XVI
EXTENT OF AGREEMENT
This agreement shall consist of this agreement, the proposal submitted by
LEONARD CHARLES & ASSOCIATES (LCA) dated August, 1998 identified
as Exhibit "A", as attached hereto and incorporated herein, and the
insurance requirements set forth in the attached Exhibit "B."
This agreement constitutes the whole agreement between the CITY and
CONSULTANT and any other representations or agreements are
superseded by the terms of this agreement.
ARTICLE XVll
PARAGRAPH HEADINGS
The paragraph headings contained herein are for convenience and
reference only and are not intended to define or limit the scope of this
contract.
18.01
ARTICLE XVlll
NOTICE
Whenever a notice to a party is required by this agreement, it shall be
deemed given when deposited with proper address and postage in the U.S.
mail or when personally delivered as follows:
CITY:
City of Ukiah
Civic Center
300 Seminary Drive
Ukiah, California 95482
Al-TN: Charley Stump, Senior Planner
CONSULTANT/
CONTRACTOR:
Leonard Charles & Associates
7 Robie Court
San Anselmo, CA 94960
ATTN: Leonard Charles
19.01
20.01
ARTICLE XlX
DUPLICATE ORIGINALS
This agreement may be executed in one or more duplicate originals
bearing the original signature of both parties and when so executed and
such duplicate original shall be admissible as proof of the existence and
terms of the agreement between the parties.
ARTICLE XX
FORUM SELECTION
CONSULTANT and CITY stipulate and agree that any litigation relating to
the enforcement or interpretation of the agreement, arising out of
CONSULTANT's performance or relating in any way to the work shall be
brought in Mendocino County and that venue will lie in Mendocino County.
CONSULTANT hereby waives any right it might otherwise have to seek a
change of venue based on its status as an out of county corporation, or on
any other basis.
IN WITNESS WHEREOF, the parties hereto have caused their duly authorized
officers to execute this agreement in duplicate the day and year first above written.
CITY OF UKIAH
Candace Horsley, City Manager
CONSULTANT/CONTRACTOR
Date
Leonard Charles
IRS IDN Number
Date
APPROVED AS TO FORM:
~)avi~port, {;it~y A~rney
Date
10
BID PROPOSAL
ORR CREEK BRIDGE ORCHARD
AVENUE/BRUSH STREET
IMPROVEMENT
ENVIRONMENTAL IMPACT
REPORT
August, 1998
Prepared for:
Prepared by:
City of Ukiah
300 Seminary Avenue
Ukiah, California 95482
Leonard Charles and Associates
7 Robie Court
San Anseimo, California 94960
415-454-4575
INTRODUCTION
The following Bid Proposal is in response to the request of the City of Ukiah for the
preparation of a Program Environmental Impact Report (EIR) for a proposed bridge over
Orr Creek and roadway improvements to Orchard Avenue and Brush Street.
The subsequent sections of this proposal begin with outlines of the basic approach that will
be used to address these issues and a description of the consulting team. These
introductory sections are followed by a description of the proposed scope of work,
including optional tasks. The proposal ends with a description of the project schedule,
staffing, experience of the consulting team on similar projects, and a price quote.
APPROACH
To address the issues outlined above, we will use the following approach:
1. Conduct start-up meetings with pertinent City staff. Finalize buildout projections
for the study area.
2. Review existing retxa'ts prepared for the project as well as other pertinent reports
about the project area.
Conduct site visits to identify resources and assess impacts.
Where appropriate, identify mitigation measures to eliminate or reduce significant
impacts.
Identify realistic project alternatives. Assess these alternatives and compare the
predicted impacts with the impacts from the project as proposed.
~ a Mitigation Monitoring Program (optional task).
Prepare Draft Findings for the proposed project (optional task).
Respond to comments on the Draft EIR and prepare a Final EIR.
me
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e
THE TEAM
The consultant team will be led by Leonard Charles and Associates, an
environmental consulting firm w~th over 20 years of experience in preparing EIRs.
Leonard Charles, Ph.D., Managing Partner, will be the project manager. He is
currently managing the Fort Bragg General Plan EIR for the City of Fort Bragg, the
Orr Creek Bddge EIR Bid Proposal
City of Ukiah
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Leonard Charles and Associates
Lafferty Ranch Park Managemem Plan and EIR for the City of Petaluma, and the City of
Lafayette General Plan Update EIR for the City of Lafayette. He will oversee the work
done by all technical subconsultants, conduct the analyses of growth-inducing impacts,
cumulative impacts, and project alternatives, and write the EIR. Lynn Milliman,
Partner, will be responsible for technical research. She is currently preparing the Monte
Rio Wastewater Project for the County of Sonoma. Both partners have over 20 years of
experience.
The Crane Transportation Group will conduct the traffic analysis. This firm has
prepared hundreds of traffic studies in Northern California, including numerous traffic
analyses for the City of Ukiah and County of Mendocino.
A complete description of each firm and the staff who will be involved in this EIR is
included later in this proposal. Resumes are in the back of the proposal.
SCOPE OF WORK
This section of the proposal outlines the specific tasks required to prepare the Program
EIR. This section begins with an explicit listing of tasks that will be conducted to prepare
this report. Later sections describe the schedule for the project, the products (including
meetings) that will be produced, and project staffing.
Please note that our proposal describes the scope of services that we have a~ed as
necessary to prepare an EIR that meets the City's needs. We remain flexible as to the
specifics of the work program as well as the related schedule and cost estimate.
The following section describes our proposed scope of work and methodology using the
same format that will be used to present the data in the Draft EIIL The EIR and this
proposal are divided into four basic sections - an overview, a summary,, an environmental
impact analysis, and a discussion of topical issues and impact summaries. This proposal
details what work will be done to complete each section of the EI1L
1.0
OVERVIEW SECTION
The first section of the EIR will locate the project in time and space in order to give the
reader a clear understanding of what the project is, where it is, and its relationship to local
land use plan~ This Overview begins with short introductory sections describing the
purpose and format of the EI1L the actions initiating the relxn-t, a description of the review
process for the EIR and project, and a list of the public agencies that will be involved with
this review. These introductory sections will be followed by:
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
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Leonard Charles and Associates
1.1 PROJECT LOCALE AND SETTING
This section will include location maps plus a narrative description of the project locale.
This will include a brief overview description of the environment and land uses in the study
area. We will describe the past and existing land uses in the area.
1.2
PROJECT DESCRIPTION
We will provide a complete description of the specific project (i.e., the roadway
improvements and bridge). We will also provide a description of proposed and possible
land uses in the study area. Buildout projections will be developed with City and,
possibly, County staff.
1.3
PLANNING CONTEXT
We will describe all pertinent plans, policies, and guidelines that govern development in the
project area. This will include a discussion of the County's and City's General Plans,
current zoning, and other pertinent planning guidelines.
1.4
ACTIONS REQUIRED FOR PROJECT APPROVAL
This section will describe which actions and approvals will be required by the City,
County, and other agencies before the project can be constructed.
1.5
RELATIONSHIP TO OTHER PROJECTS
We will prepare a list of other projects in the area of this project. We will briefly discuss
the relationship of the proposed project to these other projects in this section. The
cumulative impact analysis for each environmental factor will be presented in subsequent
sections.
2.0 SUMMARY
In this section, we will present a summary of all the major findings and conclusions of the
report. This will include a section that describes each impact and lists the recommended
mitigation measures for that impact. This section will also summarize the growth-inducing
impacts, cumulative impacts, and project alternatives. It will summarize those impacts
identified as 'significant adverse" impacts despite available mitigations. This section is
intended to be an outline of major impacts, mitigations, and project alternatives for the
reader who does not wish to or need to read the entire retx~ This section is required by
CEQA.
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
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Leonard Charles and Associates
3.O
ENVIRONMENTAL IMPACT ANALYSIS
This will be a Program EIR. Each area of potential environmental impact will be presented
in the following format.
A. Setting
This section includes a description of the existing situation on the site and in
the project area;
B. Potential Impacts and Mitigations
This section includes a description and analysis of all possible constraints
on development and of impacts that would result from development of the
project. The section includes a discussion of cumulative impacts resulting
from other projects in the project arm. The FiR will clearly list any impacts
that should be considered "significant" per the CEQA Guidelines; the basis
for significance will be defmed for each area of analysis. Each impact will
be numbered and a determination of significance will be made for that
impact.
After the discussion of each impact, there will be a listing of feasible
mitigation measures to address the identified impact. These discussions will
close with a determination of the significance of the impact following
application of the mitigation measures.
The following sections outline the proposed scope of work and methodology for each
environmental factor.
3.1 GEOLOGY
We will provide a general discussion of geology and soils in the area. This analysis will be
based on published geologic and soils reports and maps. No field surveys will be
conducted nor analysis by a professional geologist or geologic engineer. We will describe
potential geologic constraints and impacts and recommend ge~.logic studies required for
future development in the area. For the bridge/roadway project, we will rely on the
geologic analysis included in the previously prepared Negative Declaration.
3.2 HYDROLOGY
For the bridge/roadway project, we will use the data in the Negative l~laration. For the
Study Area, we will review existing reports and maps to describe flooding potential.
We will confer with City and County Departments of Public Works to determine potential
drainage problems in the area. We will describe needed storm drain improvements to the
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
Page 4
Leonard Charles and Associates
degree that recommendations are made by the County and City. We will describe what
additional engineering studies will be required for future development in the area. Our
scope of work does not include an engineering analysis of flooding or impacts to the storm
drain system. If such studies are needed, this will be done as an amendment to this
proposal.
3.3
BIOTIC RESOURCES
For the bridge/roadway project, we will use the data in the Negative Declaration. For the
remainder of the study area, we will provide a general description of vegetation and wildlife
use. We will assess impacts and recommend mitigations. This scope of work does not
include field surveys by a biologist nor wetland identification/delineation.
3.4 AIR QUALITY
We will provide a discussion of existing air quality in the study area. We will review the
draft Ak Basin Plan to determine project consistency with that Plan. We will compare
study area development to projections made in the City's General Plan. We will assess
potential adverse impacts and recommend mitigations relying on the Negative Declaration
and the analysis described above. This scope of work does not include a quantitative
assessment of emissions. This quantitative assessment can be provided as an optional task
3.5 CULTURAL RESOURCES
We will have Sonoma State University conduct a Records Search for the project area. If
Sonoma State recommends the need for additional field surveys, this work can be arranged
as an amendment to contract.
3.6
TRAFFIC AND CIRCULATION
The traffic analysis will be done the Crane Tran~tion Group. This proposal is based
on conversations with Charley Stump, Planner and Rick Kennedy, Traffic Engineer, City
of Uldah, as well as CTGs extensive experience with traffic analysis working with your
firm in Uldah. As directed by City staff, only weekday PM peak hour analysis will be
conducted, and a maximum of two new traffic counts will be used to update (factor) traffic
counts conducted over the past four years to existing conditions. It is assumed that City..
staff will provide the most recent PM peak hour traffic turning movement counts at all
intersections to be analyzed that have not been conducted by CTG. These will include
counts conducted for the 1994 K-Mart traffic study as well as the 1997 Orr Creek Bridge
Traffic Impact Analysis. The following work is proposed.
le
A start-up meeting will be conducted with City Planning and Public Works staffs to
clearly identify all issues and obtain updated information regarding local area
planned roadway improvements and circulation issues. Roadways and
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
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Leonard Charles and Associates
intersections to be analyzed in the study will be field surveyed by a registered traffic
engineer on the same trip.
o
As part of the field survey, PM peak period traffic counts will be conducted at a
maximum of two intersections in the study area. These would likely include the
Ford Road/North State Street/Empire Drive and Orchard Avenue/Perkins Street
intersections.
The following intersections will be included in the analysis:
Low Gap Road/Brush Street/North State Street
Empire Drive/Ford Road/N~ State Street
U.S. 101/North State Street Interchange intersections (2)
IJ.S. 101/Perkins Street Interchange intersections (2)
KUKI Lane/North State Street
Orchard Avenue/Perkins Street
e
Existing PM peak hour operating condition (level of service) will be delennined at
the intersections listed in item #2.
4.
Project Impacts: Existing traffic will be redistributed as a result of the extension of
Orchard Avenue to Brush Street. In addition, traffic from development of some
portion of the 100 acres of property within City and County jurisdiction north of
Orr Creek will be added to the local roadway system. The amount of development
expected to build out immediately as a direct result of the roadway extension will be
specified by City staff. Post-extension PM peak hour level of service operation will
be determined for all eight intersections listed in item #2, as well as for the Orchard
Avenue/Brush Street intersection. Additionally, the decreased traffic volumes
expected on Ford and Clara streets will be determined.
.
Cumulative Analysis: CTG will determine PM peak hour trip generation and
distribution for the remainder of the 100 acres based on a single development
scenario, and a single internal roadway system. O~he Ctty anticipates no other
cumulative development.)
6.
Onnulative (existing plus project plus the remainder of the 100-acre buildout) PM
peak hour otxaating conditions will be determined for study intersections both with
and w/thout the extension of Orchard Avenue to Ford Road.
7. An administrative draft report will be prepared.
8. Agreed-to changes will be incorporated into a draft report.
e
Meetings: Only the start-up meeting is included in this baseline scope of services.
Attendance at hearings is not included, but could be added on a time and materials
basis.
The following items need to be provided by City staff (other needed information may be
requested at or prior to the start-up meeting):
to-scale drawings of proposed roadway improvements;
Orr Creek Bridge EIR Bid lh'o~
City of Ukiah
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Leonard Charles and Associates
land uses to be assumed for the portion of the lO0-acres expectexl to be built
as a direct result of the roadway extension;
land uses and internal circulation system to be assumed for the remainder of
the 100-acres of cumulative development; and
the most current PM peak hour traffic count data for all study intersections.
3.7 NOISE
We will identify sensitive receptors in the project area. We will provide a qualitative
discussion of the noise environment (using the City's General Plan and other existing
reports) and assess potential noise impacts to sensitive receptors. We will identify stxx:ific
noise studies and performance standards for future projects. This scope of work does not
include a quantitative analysis by an acoustic engineer. Such an analysis can be provided
as an amendment to this proposal.
3.8 AESTHETICS
We will describe existing views of the area from public vantage points. We will provide a
discussion of possible changes to the viewshed given future development of the study area.
We will provide design guidelines to be used for future development in the area.
3.9
PUBLIC SERVICES
We will describe existing services and utilities in the area. Based on buildout projections,
we will calculate the demand for additional serdces and utilities. We will confer with the
school district, police d~ment, fire department, MTA, and City staff to determine the
ability of service providers to serve buildout in the area. We will note any constraints or
adverse impacts and provide a list of improvements and other mitigations required to serve
the area.
3.10 LAND USE
Describe existing land uses in the study area. Describe proposed and possible future land
uses given General Plan designations and zoning.
We will describe who has the jurisdiction to make land use decisions in the area and what
ability the jurisdiction has to require additional environmental review as wall as
implementation of the mitigations included in this Program EIR.
Assess buildout impacts on surrounding land uses, agriculture, and neighborhood
compatibility. Where warranted, recommend mitigations.
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
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Leonard Charles and Associates
4.0
TOPICAL ISSUES AND IMPACT SUMMARIES
4.1
GROWTH-INDUCING IMPACTS
CEQA requires an EIR to assess the direct and indirect growth-inducing effects of the
project. The bridge/roadway project have growth-inducing impacts. These growth-
inducing impacts (namely, buildout of the study area) will be assessed at a progrmn level in
this EIIL We will further discuss whether buildout of this area will induce any additional
development in the area~
4.2 IRREVERSIBLE ENVIRONMENTAL CHANGES
We will summarize irreversible environmental changes and the relationship between short-
term uses and long-term environmental enhancement as required by CEQA.
4.3
PROJECT ALTERNATIVES
As required by CEQA, we will identify, assess, and compare a list of feasible alternatives
to the project as proposed. The final list of alternatives to be assessed will be determined
after future discussions with City staff. At this time, we envision assessing the following
alternatives:
le
No project. Per current CEQA definitions, this alternative includes assessing future
development of the site consistent with its land use designation and the availability
of public services.
.
Alternative Location. We will work with City staff to determine whether there is a
feasible alternative site. If a feasible site (as currently defined by CEQA) is
identified, we will assess the impacts of development of that site and compare these
effects with the impacts from the project as proposed.
.
Reduced Density. We will assess an alternative that includes less development
potential in the study area.
.
Annexation to the City. We will assess an alternative that includes the type and
density of development that would be allowed in the study area per the City's
General Plan land use designations for the study area.
Alternatives will be compared to the project as proposed as well as the proposed project
complete with the mitigation measures recommended in the EIR. The environmentally
sutx:fior altemative will be identified. We will provide the rationale for how the 'superior.~
alternative was determine~
Orr Creek Bridge EIR Bid Proposal
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Leonard Charles and Associates
5.0 MITIGATION MONITORING PROGRAM
If the City chooses, we will prepare a Mitigation Monitoring Program consistent with State
law and City of' Uldah guidelines.
6.0
DRAFT FINDINGS
If the City chooses, we will prepare Draft Findings for the project. If a Statement of
Overriding Considerations (SOOC) is warranted, we will prepare draft language for that
statement. The City will be responsible for the final language of the Findings and the
SOOC since it is the City's responsibility to determine whether impacts have been
sufficiently mitigated and the grounds on which significant impacts may or should be
overridden.
7.0
RESPONSE TO COMMENTS
We will attend three public meetings on this EIR. We will be responsible for responding to
all written comments plus verbal comments rendered at public hearings on the Draft EIR.
The comments plus our responses will become the Final EIR for the project.
8.0
SCHEDULE AND PRODUCTS
Once a contract is signed, we will begin worlc From that date, the following products will
be completed:
le
Start-up meetings with City Staff
Within one (1) week of contract
signature
2. Submittal of three (3) copies of Within sixteen (16) weeks of
Administrative Draft EIR contract signature
e
Submittal of fifty (50) copies
of Draft
Within two (2) weeks of receipt of all
comments
e
Se
Submitt~ of t~fty (s0) copies
of Final EIR and Mitigation
Monitoring Program
Submittal of one (1) camera-ready
copy of Draft Findings
LCA is
Within four (4) weeks of receipt of all
comments
At same time Final E1R is submitted
committed to meeting this schedule. We have never missed a contractual deadline.
Orr Creek Bridge EIR Bid Proposal
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Leonard Charles and Associates
9.0 STAFF
The following list of individuals will work on this project. Resumes for the individuals
are included in the back of this proposal.
Staff Member
Responsibility
Leonard Charles and Associates
Leonard Charles Project Manager
Lynn Milliman Environmental Analyst
Crane Transportation, Group
Mark Crane
Carolyn Cole
Traffic Engineer
Traffic Consultant
In addition, technical support and clerical staff for all firms will be involved in preparing
the EIR.
Orr Creek Bridge EIR Bid Proposal
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Leonard Charles and Associates
1 0.0 PRICE QUOTE
The following price is for the basic scope of work described above.
Notes to the Price Quote for optional tasks.
Preparation of Draft EIR
Meetings with Staff
Prepare Buildout Calculations
Introduction Section
Summary Section
Geology
Hydrology
Biotic Resources
Air Quality
Cultural Resources
Traffic and Circulation
Noise
Aesthetics
Public Services
Land Use
Topical Issues
Graphics
Word Processing
Project Administration
Report Writing and Editing
Printing (53)
Public Hearings (2)
Direct Expenses
Subtotal
Preparation of Final EIR
Response to Comments
Printing (50)
Public Hearing (1)
Total
Total for Base Scope of Work
See the subsequent
$ 900
400
500
800
250
650
750
500
250
13,600
550
850
1,450
950
1,800
1,600
975
1,900
3,100
795
800
250
$23,620
3,300
400
400
4,200
$27,820
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Leonard Charles and Associates
1 1.0 NOTES TO PRICE QUOTE
o
e
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e
The scope of work for the base price is described in this proposal. If after
reviewing the responses to the NOP the City wishes additional studies, these can be
arranged.
We will be not/fled if for any reason the City wishes us to stop work. We will be
reimbursed for all work completed at the time of that notification within 30 days of
our billing the City.
The Price Quote includes attendance of one member of LCA at three public
hearings. If we are required at additional hearings/meetings, the cost for the
attendance by Leonard Charles is $400. If the City requires the attendance of one of
our subconsultants at one or more hearings, the cost will be an additional $500 per
meeting per person.
Additional copies of reports will be available at the .cost of our printing and the time
required to deliver reports to the printers and the City.
We will not be responsible, under the basic Price Quote, for any of the following
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Bi
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
color mapping
geologic subsurface explorations or geologic analysis by a professional
geologist, geological engineer, or engineering geologist
field surveys for plants or animals
quantification of habitat values
field sampling for ak or water quality
quantitative ak quality analysis
noise analysis by an acoustic engineer
provision of engineering design for stormwater or other public serdce
systems
use of planimetry techniques, photo montage, or artistic renderings in the
visual analysis
archaeological explorations
Level 1 or higher investigations for toxic materials
engineering design of hydraulics or project drainage facilities.
U.S. Army Corps wetland delineations
.
e
If field surveys or wetland identification is desired, we can arrange to have Charles
Patterson conduct that work. The price must be negotiated depending on the
amount of work the City desires. It is estimated the cost would be $800-1,500
(could be more if wetland delineations are required and there are extensive
wetlands).
If a quantitative air quality analysis is desired, we can arrange to have either Don
Ballanti or Illingworth & Rodkin perform that study. The price must be negotiated
depending on the amount of work the City desires. It is estimated the cost would
be approximately $2,000-3,000.
Orr Creek Bridge EIR Bid Proposal
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Leonard Charles and Associates
8.
e
10.
11.
12.
13.
14.
15.
If a quantitative noise analysis is desired, we can arrange to have Illingworth &
Rodkin perform that study. The price must be negotiated d~ding on the amount
of work the City desires. It is estimated the cost would be $2,000-3,000.
If a quantitative engineering analysis for storm drainage is desired, we can arrange
to have Charles Engineering perform that study. The price must be negotiated
depending on the amount of work the City desires. It is estimated the cost would
be $2,000-3,500.
If archaeological field surveys are required, we can have Origer & Associates do
that work. It is estimated the cost would be $750-1,300.
We can prepare the Mitigation Monitoring Progrmn for an additional cost of $750.
We can prepare the Draft Findings for an additional cost of $2,700.
The Final ErR will include written comments, a summary of pertinent oral
comments, and our responses to those comments. The Price Quote does not
include revision of the text of the Draft FIR.
The FIR is intended to be a full disclosure document and is provided solely to assist
in the evaluation of the proposed project. Leonard Charles and Associates shall not
be liable for costs-or damages of any client or third parties caused by use of this
document for any other purpose, or for such costs or damages of any client or third
parties caused by delay or termination of any project due to judicial or
administrative action, whether or not such action is based on the form or content of
this report or portion thereof prepared by Leonard Charles and Associates.
The following reimbursement schedule is requested:
At Contract Signature
City staff acceptance of a Draft FIR
City staff acceptance of a Final FIR
30 percemt
60 percent
10 percent
Orr Creek Bridge EIR Bid Proposal
City of Ukiah
Page 13
Leonard Charles and Associates
CRANE TRANSPORTATION GROUP
October 5, 1998
Mr. Leonard Charles
Leonard Charles Associates
7 Robie Court
San Anselmo, CA 94960
Proposal Addendum: Second Alternative - Cumulative Growth Scenario for North
Extension of Orchard Avenue Program EIR Traffic Section
Dear Leonard:
Crane Transportation Group (CTG) has been asked by Charles Stump, Senior Planner, City of Ukiah, to
submit a brief statement of scope and cost to analyze a second cumulative growth land use alternative for
the North Extension of Orchard Avenue Program EIR traffic section. The analysis would address the
I00 acres located just outside the City boundary, and accessible by the roadway extension.
SCOPE OF SERVICES - Addendum
Cumulative Analysis: In addition to the analysis of land uses proposed by the property owners
for buildout of the 100 acre parcel (and addressed as scope item # 5 in the CTG August 25
proposal), CTG will also analyze the City's General Plan buildout scenario for the 100 acres,
with land uses and circulation as defined by City Planning staff. CTG will determine PM peak
hour trip generation and distribution for the 100 acres, and cumulative (existing plus project plus
the 100-acre General Plan buiidout scenario) PM peak hour operating conditions will be
determined for study intersections.
The following item would be provided by City staff.'
· General Plan land uses and circulation system to be analyzed for the 100-acres of cumulative
development.
COST OF SERVICES
The above scope of services could be completed for a fee not to exceed $1,400.00, and would be in
addition to the $11,400.00 fee for the tasks described in the August 25, 1998 proposal. Work schedule
and billings would be consistent with the terms set forth in the August 25, 1998 CTG proposal.
Sincerely,
.E.
Principal
cc: Charley Stump
CTG - Page lof 1
Orchard Avenue Extension
Program EIR Traffic Analysis
545 BURNETT AVE · SUITE 101 . SAN FRANCISCO, CA 94131 · 415/282-9656
EXHIBIT B
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the
contract insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the
performance of the work hereunder by the CONSULTANT, his agents,
representatives, employees or subcontractors.
a.
B.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
i .
Insurance Services Office from number GL 0002 (Ed. 1/73)
covering Comprehensive General Liability and Insurance
Services Office form number GL 0404 covering Broad Form
Comprehensive General Liability; or Insurance Services
Office Commercial General Liability coverage
("occurrence" form CG 0001).
.
Insurance Services Office form number CA 0001 (Ed. 1/78)
covering Automobile Liability, code 1 "any auto" and
endorsement CA 0025.
.
Worker's Compensation insurance as required by the Labor
Code of the State of California and Employers Liability
insurance, if CONSULTANT has employees who will directly
or indirectly provide service or support CONSULTANT in
his provision of services under the Agreement.
MINIMUM LIMITS OF INSURANCE
CONSULTANT shall maintain limits no less than:
.
General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and
property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply
separately to this project/location or the general
aggregate limit shall be twice the required occurrence
limit.
.
Automobile Liability: $1,000,000 combined single limit
per accident for bodily injury and property damage.
o
Workers' Compensation and Employers Liability: Workers'
compensation limits as required by the Labor Code of the
State of California and Employers Liability limits of
s:\u\docs95\ins.exh
February 13, 1997
Ce
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$1,000,000 per accident.
DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to
and approved by the City of Ukiah. At the option of the City
of Ukiah, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City of
Ukiah, .its officers, officials, employees and volunteers; or
the CONSULTANT shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and
defense expenses.
OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the
following provisions:
.
a .
General Liability and Automobile Liability Coverages
The City of Ukiah, its officers, officials, employees and
volunteers are to be covered as insureds as respects;
liability arising out of activities performed by or on
behalf of the CONSULTANT, products and completed
operations of the CONSULTANT, premises owned, occupied or
used by the CONSULTANT, or automobiles owned, leased,
hired or borrowed by the CONSULTANT The coveraqe shall
contain no special limitations on thL scope of protection
afforded to the City, its officers, officials, employees
or volunteers.
b~
The CONSULTANT's insurance coverage shall be primary
insurance as respects the City of Ukiah, its officers,
officials, employees and volunteers. Any insurance or
self-insurance maintained by the City of Ukiah, its
officers, officials, employees or volunteers shall be
excess of the CONSULTANT's insurance and shall not
contribute with it.
C .
Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to the City
of Ukiah, its officers, officials, employees or
volunteers.
d.
The CONSULTANT's insurance shall apply separately to each
insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's
liability.
2. Workers' Compensation and Employers Liability Coverage
s:\u\docs95\ins.exh
February 13, 1997 2
.
The insurer shall agree to waive all rights of
subrogation against the City of Ukiah, its officers,
officials, employees and volunteers for losses arising
from work performed by the CONSULTANT for the City of
Ukiah.
All Coverages
Each Insurance policy required by this clause shall be
endorsed to state that coverage shall not be suspended,
voided, canceled by either party, reduced in coverage or
in limits except after thirty (30) days' prior written
notice by certified mail, return receipt requested, has
been given to the City of Ukiah.
Ee
F.
ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating
of no less than A:VII.
VERIFICATION OF COVERAGE
CONSULTANT shall furnish the City of Ukiah with certificates
of insurance and with original endorsements effecting coverage
required by this clause. The certificates and endorsements
for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf.
The certificates and endorsements are to be on forms provided
by the City of Ukiah. Where by statute, the City of Ukiah's
workers' compensation- related forms cannot used, equivalent
forms approved by the Insurance Commissioner are to be
substituted. All certificates and endorsements are to be
received and approved by the City of Ukiah before work
commences. The City of Ukiah reserves the right to require
complete, certified copies of all required insurance policies,
at any time.
SUBCONTRACTS
CNSULTANT shall include all subcontractors as insureds under
its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements
stated herein.
s:\u\docs95\ins.exh 3
February 13, 1997
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AGENDA
SUMMARY
ITEM NO. 7 d
DATE: December 2. 1998
REPQRT
SUBJECT: AWARD SOFTWARE CONTRACT PURCHASE IN THE AMOUNT OF $32,895 TO
THE OMEGA GROUP TO PROVIDE CRIME ANALYSIS SOFTWARE AND TRAINING TO THE
UKIAH POLICE DEPARTMENT.
SUMMARY: As presented at the November 18th City Council meeting, the Ukiah Police Department,
in partnership with Ukiah Unified School District, Pomolita Middle School, Youth Project, Nuestra Casa,
Mendocino College and San Jose State University, obtained approval for a School-Based Partnership
grant, with no local matching funds. At the same Council meeting, approval was obtained for a budget
amendment of revenue and expenditures in the amount of $114,590 in Fund 206.
In presenting our application to the Department of Justice, specific plans in the grant called for the
purchase of "Crime View" software and training. The software was specified to provide the grant
participants with specific tools to assist them in analyzing data, and developing specific creative
responses, as called for with the Department of Justice's "Alternative Problem Solving Methods".
Negotiations between The Omega Group (sole provider of Crime View Software), and the Ukiah Police
Department produced the attached written proposal, for the amount of $32, 895. Our grant budget for
the purchase of this software and training is $38,000. Research is continuing relative to a digital photo
base map of the City of Ukiah and United States Geological Survey mapping options to be used with the
grant project to provide geographical data analysis. It is estimated that this future purchase will be
approximately $1,000 from another vendor.
RECOMMENDED ACTION:
Approve Software Contract Award to The Omega Group in the
amount of $32,895 from account 206.2026.800.000.
ALTERNATIVE COUNCIL POLICY OPTION:
1. Reject contract and direct staff to take
another course of action.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
APPROVED:
N/A
Public Safety Departments - Police, Fire and Dispatch
Chris Dewey - Police Sergeant
Candace Horsley, City Manager, Gordon Elton, Director of Finance, and John
Williams, Police Chief.
1. Applicable Budget Page from the Grant
2. The Omega Group Proposal
~hff3ace Horsley, Cit~nager
58
Pdmary Applicant's Name: Ukiah Police Department
ORI #: CAO 2 3 0 3 0 0 State: CA
D. Equipment
List nonexpendable items that are to be purchased. Nonexpendable equipment is
tangible property having a useful life of more than two years and an acquisition
cost of $5,000 or more per unit. Expendable items should be included either in
the "Supplies" category or in the "Other" category. Applicants should analyze the
cost benefits of purchasing versus leasing equipment, especially for high-cost
items and those subject to rapid technical advances. Rented or leased equipment
costs should be listed in the "Contractual" category. Explain how the equipment is
necessary for the success of the project.
Item Computation Cost
Crimeview Analysis Software
Crimeview Workstation
$38,000/unit
$ 3,499.95
$38,000
$ 3,499.95
Total: $ 41,499.95
Link to Problem Solving:
The Crimeview Analysis Software will be used a
number of ways: 1) Crime data from the last 3 years will
be entered into the system for crimes that have occurred
on the Pomolita School campus grounds to see what patterns
can be identified, 2)Project participates, (Problem Task
Force/Advisory Group members will be given access to the
mapping program to develop their own database on Crime and
Student safety concerns related to loitering, as well as
information collected during the student surveys and
victim/offender interviews. This data will be mapped at
the lowest pOssible level, so that distictions can be
made between assaults and other crimes occurring outside
of buildings, inside buildings, or locations on the outsidt
campus. 3) In addition, information supplied from database
of Youth Project and the Pomolita School will be added to
the system for analysis. No data provided to parties outsi
Law Enforcement will disclose sensitive information.
Budget Detail Worksheet - You must return this page as part of your application
CrimeView Proposal
Ukiah Police Department
1 of 6
November11,1998
This is a proposal for the Ukiah Police Department (UPD), Califomia to develop a Geographic
Information System based crime analysis system. Our discussions reveal the need for both
easy-to-use tools for analyzing trends and more sophisticated analysis capabilities. Utilizing the
crime data available from your crime report databases, the department needs to develop a crime
analysis application for both reporting and analyzing trends for internal and external consumption.
In addition, the department needs to further develop crime analysis skills and experience through
training and computerized crime analysis tools.
PROJECT GOALS
The Omega Group has developed the following set of project goals for the Ukiah Police
Department's immediate crime analysis needs, including cost estimates for products and services
provided by Omega.
1. Import Crime Data
Import crime data into the crime analysis system automatically on a regular basis from
the Vision records management system (RMS) and the computer aided dispatch
(CAD).
2. Acquire and/or develop database components:
· Digital street geography
· Boundary and landmark data layers
· Geocode crime incident and field report data
e
Develop crime reporting, mapping and analysis capabilities under a simple user
interface for:
· Internal weekly, monthly, and annual reporting needs
· Crime trend and more specific analyses
· External public relations efforts
e
Further develop crime analysis skills and experience through training and
incorporation of computerized crime analysis tools.
CrimeView Proposal
Ukiah Police Department
2 of 6
November 11, 1998
5. DATA REQUIREMENTS
Digital Street File:
· Base data for crime analysis must include an accurate and address matchable street database and
the ability to keep it up-to-date.
· The Ukiah Police Department purchased a street centerline file with address ranges from GDT.
This file will be provided to Omega. The digital street file the City of Ukiah covers
approximately five square miles.
· Omega will edit the digital street file for the City of Ukiah as needed. Ukiah Police Department
will provide the address ranges from their CAD system.
Boundar% Landmark Features and Aerial Photos:
· UPD will provide maps depicting the Ukiah City limits, patrol beats (North and South), and
twenty-eight reporting districts.
· Landmark information (e.g., school properties and liquor license establishments) including
address location will be provided by UPD.
Crime Data:
UPD will include all or a portion of the crime incidents/reports database in the crime analysis
application. The department must also determine which fields are necessary for reporting and
analysis. These data will be used for internal and public reporting as well as analyzing long-term
trends.
Omega assumes that one month of historical crime report data may be made available in a
standardized format for geocoding and creating the import script. Omega will be receiving data
from both the Vision CAD and RMS. UPD handles approximately 12,000 calls for service
annually.
Geocoding:
· Omega requires that UPD provide sample data sets from the CAD and RMS database tables to
be imported into CrimeView and the corresponding data dictionaries.
· Omega is responsible for the development of an automated data import routine, including two-
pass geocoding (see Customization).
· It is imperative that these files are standardized and accurate for address geocoding if the system
is to be kept current.
Records without valid addresses or intersection locations will be excluded.
CrimeView Proposal
Ukiah Police Department
3 of 6
November 11, 1998
6. CUSTOMIZATION
e
Reports:
Omega will build four customized report masks based on the crime data provided. UPD will
identify which fields are to be included in each report. Tools for further report customization and
development are contained within CrimeView using the accompanying reporting software.
Import Script:
UPD is responsible for developing the necessary mechanism for exporting the crime data from
the CAD and RMS databases. Omega will develop the tools to automatically access and process
(two-pass geocode, addresses and intersections) the exported data for inclusion into the
CrimeView database (one import script is included).
Customized Queries:
Omega will create customized queries based on the crime data provided.
TRAINING
CrimeView: In order to best utilize a crime analysis application, department staff will require
various levels of crime analysis software training for pertinent staff (watch commanders, officers,
and other department staff) and more advanced crime analysis training for the crime analyst(s).
To produce the best results for the efforts involved, the crime analysis duties should be the
primary focus of a few properly trained staff members. Training costs for CrimeView for four
persons is included in the cost estimate. CrimeView training for additional persons is $595 for
each person.
ArcView: It is important for the system administrator/user to receive ArcView training
(Introduction to ArcView) prior to receiving CrimeView training. At least one person, preferably
the system administrator, should have a solid understanding of ArcView. ArcView training is
not available directly from Omega but can be taken directly from ESRI or approved ArcView
training centers (e.g. HJW out of Oakland).
CrimeView Proposal
Ukiah Police Department
4 of 6
November 11, 1998
o
o
2.
3.
4.
5.
6.
CrimeView Pricing
Turnkey Installation--S32,895
CrimeView software (three licensed copies)
ArcView GIS 3.1 software (six licensed copies)
CrimeView training (four users) - one day course
Introduction to ArcView training (two users)1
CrimeView support (eighteen months)
Application Development:
· Project Management
· Custom Incidents and Summary reports
· Custom Saved Queries
· Edit GDT digital street file provided by Ukiah PD2
· Custom data import scripts for CAD and RMS
· On-site installation
· Travel for installation and training (one trip for one staff)
The purchase of aerial photographs and USGS maps are not included in the above mentioned
price and will be billed separately. Additional services provided by Omega will be billed
separately. The client will be provided with a fixed fee quote prior to the commencement of
work. Our hourly rates are $100 per hour.
8.1.
Omega stands behind its products and services and plans to continue development
of CrimeView, with software upgrades available approximately every year. These
upgrades will both enhance the usability of the software as well as add additional
functionality, especially in the area of analysis tasks. Those users of CrimeView
possessing software support agreements will be able to obtain software upgrades at
discounted prices. Annual renewal of the CrimeView Technical Support agreement
is $2,000.
1 Travel for ArcView training is not included in the cost.
2 Omega has estimated 24 hours to complete this task using comparable projects since we do not have the actual file
to evaluate. If the street file requires editing beyond the allotted time, Omega will notify Ukiah PD and provide a
revised quote.
CrimeView Proposal
Ukiah Police Department
5 of 6
November 11, 1998
e
CRIMEVIEW FEATURES
9.1.
CrimeView includes the following list of query, report, and mapping features:
Queries:
· Incidents in a report area any existing or user-defined polygon(s)
· Incidents near and address (radius in feet or miles)
· Incidents near a landmark any point, line, or polygon landmark(s)
· Incidents near a known offender
· Known offenders near an incident
· Known offenders near an address
· Any ad hoc query performed using the ArcView interface
· Any number of Saved Queries can be developed for easy access
Reports:
· Incidents, incident summary, and known offenders reports are standard
· Additional custom reports can be developed for any data table
· Instant Reports for any table can be generated on-the-fly
· Reports can include linked tables, charts, bitmaps, text files, etc.
Maps:
Any number of themes (data layers) can be incorporated into a view, including
ArcView shape files, ARC/INFO coverages, AutoCAD drawings, SQL connected
data layers, aerial photos, etc. Any number of views of the data can be developed.
Any number of layouts (maps for printing) can be developed or produced on the fly,
and templates can be saved.
CrimeView Proposal
Ukiah Police Department
6 of 6
November 11, 1998
10.
HARDWARE RECOMMENDATIONS
We are suggesting the following computer specifications for a system with a stand-alone
crime analysis application working with ArcView and CrimeView:
· Intel 233MHz Pentium II processor
· 64MB System RAM
· 12X CD-ROM drive
· 3.5" floppy drive
· Iomega Zip Drive (100 MB)
· 4.0 GB hard drive (or larger)
· 4.0 GB tape backup system (or larger)
· PCI 64-bit video with 4MB video RAM
· Microsoft Mouse & 104-key keyboard
· Microsoft Windows 95 or NT
· 17" Video monitor (or larger)
ITEM NO, 'Te
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR THE PURCHASE OF HEATING,
VENTILATION AND AIR CONDITIONING UNITS FOR CIVIC CENTER
As the new Public Safety dispatch center has begun operation it has become apparent that the
existing ventilation system is inadequate to meet the ventilation demands created by the excessive
heat generated by the volume of electronic equipment in operation. Due to the urgency of potential
damage to the new equipment resulting from the heat, as well as the need to provide a safe work
environment for the dispatch staff, a new heating, ventilation, and air conditioning (HVAC) unit has
been purchased and scheduled for installation. As has been the case with prior replacement of
HVAC units, the City can save on the replacement of additional units with new, energy saving, gas
fired units if the units are purchased and installed at the same time. This is a result of the contractor's
saving on mobilization costs. Our current HVAC contractor, Roberts Mechanical has submitted
proposals for the installation of a replacement unit servicing the public safety lobby and new units in
the storage loft and dispatch center. The total bid for all three units is $11,890.77.
Since the installation of the natural gas service to the Civic Center it has been a goal of the City
Council to replace the older HVAC units with more energy efficient gas fired units. As it is necessary
to immediately install the unit for the dispatch center it would be beneficial to install the additional
units at the same time. For this reason, staff is requesting a budget amendment to allow the
expenditure of $11,890 in account 698.1915.800.000 in order to proceed with the purchase of the
three HVAC units. Adequate funds are available in the Fixed Asset Replacement Fund to
accommodate this expense.
RECOMMENDED ACTION: Approve budget amendment to the 698.1915.800.000 account in the
amount of $11,890 for the purchase of HVAC units for the Civic Center.
ALTERNATIVE COUNCIL POLICY OPTION:
1. Determine purchase of additional units is not necessary at this time and approve budget
amendment to the 698.1915.800.000 account in the amount of $4,373 for the emergency purchase
of HVAC unit for dispatch center only.
Citizen Advised:N/A
Requested by: N/A
Prepared by: Larry W. DeKnoblough, Community Services Director
Coordinated with: Candace Horsley, City Manager
Attachments: 1. Proposals for installation of additional HVAC units.
2. Purchase Order for installation of dispatch center unit.
3. Budget Amendment Worksheets.
APPROVED×~ "~.~
ED2 Candace Ho'~'s'J'~,~ City Manager
HVAC2.ASR
CITY OF UKIAH
SUBMIT DUPLICATE INVOICES
TO: ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH, CA 95482
Accts Payable: (707) 463-6230
Purch Dept.:(707) 463-6233, Fax: (707) 463-6234
PURCHASE ORDER
PURCHASE ORDER NUb~ERS MUST APPEAR
ON ALL ~NV6~CE,~ .:ANO PACKAGES
PURCHASE ~
~ ORDER
"NUMBER
:'" f~AGE. ~L 9 9...~F
VENDOR:
SHIP TO:
DELIVER BY SHIP VIA F.O.B.
FREIGHT I CANCEL DATE
{" ;'" '"' (!! ~ ? '~i" :', ~ ~ r ,.
TERMS TAX CONFIRM TO PHONE EXT.
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REQUISITION DATE DEPT. REQUESTED BY
SUBTOTAL
, . , ,... ., . ¢
TAX
PROJECT REFER DELIVER TO CODE 1 CODE 2
·,--~.
RECIEVED AS SPECIFIED: ~ ....
AUTHORIZED DEPARTMENT AGENT
FORM APPROVED FOR PAYMENT
CONTROL NO. 'i :~. ? ). RECEIVING COPY
DATE
ASSET REPLACEMENT RESERVE - FUND #698
Bud.qeted amounts:
Beginning fund balance 7/1/98
From Gen Govt Buildings
Ambulance payment from fire dept
From General Fund for storage building
Finance dept equipment
Public Safety computerization/dispatch project
Police equipment
Fire equipment
Streets equipmemt
Parks equipment
Budgeted ending fund balance 6/30/99
729,003
4,000
24,447
175,000
(60,000)
(209,400)
(91,200)
(67,186)
(8o,5oo)
(20,000)
404,164
Adjustments made durin.q the fiscal year:
Date
Approved
7/1/98
7/15/98
8/5/98
8/5/98
8/5/98
12/2/98
Change in beginning fund balance per audit
HVAC replacement at Civic Center
Safety vehicles (from 2 to 3)
Delete Dispatch radio console
Delete Emergency vehicle equipment
HVAC replacement in Public Safety
Account No.
698.1915.800.000 $
698.2001.800.000 $
698.2001.800.000 $
698.2001.800.000 $
698.1915.800.000 $
(6,338)
(30,702)
18,585
5,915
(11,891)
Revised ending fund balance 6/30/99
$ 379,733
General Government Buildings
Police
Fire
Building Inspection
Engineering
Streets
Parks
Finance
Other
Corporation yard
Fund
Balance
7/1/98
$ 18 500
310 325
45 302
10 000
25 000
113 375
39 583
60 000
500
106,418
Income
4,000
24,447
175,000
Expense
(18,229)
(306,802)
(67,186)
(80,500)
(20,000)
(60,000)
Fund
Balance
Adjustments
Fund
Balance
6/30/98
4,271
3,523
2,563
lO,OOO
25,000
32,875
19,583
-
175,500
106,418
TOTAL
$729,003 $203,447 $(552,717)$
$ 379,733
RESERV99.XLS 11/24/98
Page 3
Funds 696; 697; 698
c
m
Irapasal Page No. 1 of 1 Pages
Roberts Mechanical & Electrical Inc., d.b.a.
ROBERTS
SERVICE &
CONSTRUCTION
'Service is Our Business"
SANTA ROSA BRANCtl UKIAH BRANCH
4649 Dowdell Avenue 189 Wabash Avenue
Sonta Rosa, CA 95407 Ukiah, CA 95482
(707) 584-5880 COmRACTOnS UCENSE no. 556014 (707) 462-3290
PROPOSAL SUBMITTED TO PHONE DATE
City of Ukiah 11/17/98
STREET JOB NAME
300 Seminary Ave. lleat Pump Replacement
CITY, STATE and ZiP CODE JOB LOCATION
Ukiah, CA 95482 Civic Center - Public Safety Lobby
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for:
Replacement of existing Lennox IIeat Pump with a ~ryant gas heating/electric
cooling unit, model ~580DEV048074, and a CRECOMZR001.A02 economizer. Price
also includes installation of a wall mounted electronic programmable
thermostat.
Price for above unit including old curb removal and new curb installation -
$5,770.37.
If existing curb can be field modified to accept new unit price is $5,270.37
If model 580DEV036074 unit is used (3-ton cooling instead of 4-ton cooling)
and existing curb can be field modified to accept new unit, price is
$4,611.37.
Determining necessity of curb replacement cannot be made until old heat
pump is removed.
Price is for complete installation including all piping and electrical work.
See the attached notice of cancellation form for an explanation of this right."
~lr~ro~o~e herebytofurnishmaterialandlabor--completeinaccordancewithabovespecifications, forthesumof:
See above, dollars(~ee above ).
Payment to be made as follows:
Upon completion and billing
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices. Any alteration or deviation from above specifications
involving extra costs will be executed only upon written orders, and will become an extra
charge over and above the estimate. All agreements contingent upon strikes, accidents
or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.
· ~Our workers are fully covered by Workman's Compensation Insurance.
Arreptanr -- The above prices, specifications
and conditions are satisfactory and are hereby accepted. You are authorized
tD°at~°°:hAeccV~rtkan~:sp;~ifie-]'d' ;~m~]ill~2e made as outlined above.
Signature (._...~- ~: ' "" '
Note: This proposal may be
withdrawn by us if not accepted within
60
SIgnature~~/
days.
Signature
Roberts Mechanical & Electrical Inc., d.b.a.
ROBERTS
SAWrA ROSA BRANCh SERVICE &
4649 Vowdell Avenue CONSTRUCTION
Santa Rosa, CA 95407 "Service Is Our Business"
(707) 584-5880 CONTRACTORS UCENSE NO. 556014
PROPOSAL SUBMI'f'TED TO PHONE I DATE
City of Ukiah I 11/13/98
STREET
I Pages
UKIAH BRANCH
189 Wabash Avenue
Ukiah, CA 95482
(707) 462.3290
CITY, STATE and ZIP CODE
ARCHITECT DATE OF PLANS
JOB NAME
Upstairs (new office) HVAC unit
JOB LOCATION
city Hall
JOB PHONE
We hereby submit specifications and estimates for:
Installation of Friedrich cooling heating wall mount unit in proposed
office to be enclosed upstairs at City Hall. Unit to be 12,500 BTU/hr.
cooling and 11,000 BTU/hr. heating. Price is based on installing unit
in north window space. Re-glazing window after installation to be
completed by others. Price quoted includes all necessary electrical
work.
"You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of this transaction.
See the attached notice of cancellation form for an explanation of this right."
~le [Jrop~ hereby to furnish material and labor -- complete in accordance with above specifications, for the sum of:
One Thousand Seven Hundred Forty Eight and 07/100
Payment to be made as follows:
Upon completion and receipt of invoice.
1,748.07
dollars($ ).
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices. Any alteration or deviation from. above specifications
involving extra costs will be executed only upon written orders, and ~vill become an extra
charge over and above the estimate. All agreements contingent upon strikes, accidents
or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.
Our workers are fully covered by Workman's Compensation Insurance,
Arr ptanre of rapasal--The above prices, specifications
I] and conditions are satisfactory and are hereby accepted. You are'authorized
to do the work as specified. Payment will b~ made as outlined above.
LDate of Acceptance' l /--J --~ '~
A~thorized//~ ..
Signature (-----'('~- //'/- 'I' [ k
Note: This proposal may be
withdrawn by us if not accepted within
Signature~~
Signature
60
days
AGENDA
SUMMARY
ITEM NO. 7 f
DATE: December 2, 1998
REPORT
SUBJECT: AWARD OF BID TO TOTAL CORPORATE SERVICES, INC. TO PURCHASE
FOUR LAP-TOP COMPUTERS FOR $13,929.42 AND FIVE LAP-TOP COMPUTERS FOR
$11,164.46 AND APPROVE BUDGET AMENDMENT
SUMMARY: As presented at the March 18, 1998 City Council Meeting, the Public Safety
Technology Enhancement Project plans include the purchase of a new computer network,
designed to meet specifications for a Windows NT computer network servicing all of the Public
Safety Departments. Purchase of lap top computers to assist officers in preparing report
information from field locations was also included in this overall plan. The COPS MORE 96'
Grant, awarded on June 6, 1997, authorized the purchase of four lap-top computers with an
overall federal budget not to exceed $16,000.
In addition to the COPS MORE 96' grant, the City of Ukiah has been awarded the
School-Based Partnership Grant (revenue and expenditure budget amendment approved at
November 18 City Council meeting). Within this grant is the purchase of five lap-top
computers with an overall budget of $13,925.
Finalization of the lap-top computer specifications was held until the technology
computer project hardware was in place. Bids were then solicited from vendors and opened
November 25th, 1998, by the City Clerk. Three bids were submitted, with two meeting
specifications. After reviewing the proposed bids, system qualifications, support, reliability,
and overall design features, the MIS Coordinator and Police Department representative
recommend the purchase of Panasonic lap-top computers from Total Corporate Services, Inc.
This proposal best meets the design criteria of: functionality, durability, quality, and system
requirements, and the proposed cost of these computers is within the allowed federal budgets.
The 25% matching funds ($3,482.36) for the COPS MORE 96' purchase is to be taken
from account 205.2001.800.000 Supplemental Law Enforcement Service Funding. The
School-Based Partnership Grant does not require matching funds.
RECOMMENDED ACTIONS:
1. Award Bid to Total Corporate Services, Inc. To Purchase Four Lap-top
Computers for $13,929.42 and Five Lap-top Computers for $11,164.46
2. Approve Amendment to 1998/99 Budget Decreasing Account 205.2001.800.000
by $3,483 and Increasing Account 206.2016.800.000 by $3,483.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Reject all bids and direct staff to reissue the RFP.
2. Do not approve budget amendment.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
APPROVED:
N/A
Public Safety Departments - Police, Fire and Dispatch
Chris Dewey- Police Sergeant
Candace Horsley, City Manager, Gordon Elton, Director of Finance, Mike
Harris, Risk Manager/Budget Officer, and John Williams, Police Chief.
1. Bid Tabulation
2. Budget amendment worksheet
H°rsley, Ci~Manager
ee ee
. ~
LIJ
U
U
AGENDA
SUMMARY
ITEM NO. q~
DATE: DECEMBER 2, 1998
REPORT
SUBJECT:
APPROVE SELECTION OF LOCAL STREETS FOR REHABILITATION
WORK TO BE FUNDED FROM ADDITIONAL SB 45 MONIES AVAILABLE
THROUGH THE PENDING 1998 STIP AMENDMENT
Submitted for the City Council's approval are selected City streets recommended for
rehabilitation work which can be funded from monies being made available through the
pending 1998 State Transportation Improvement Program (STIP) Amendment. These
funds are a combination of state and federal transportation dollars that will become
available in 1999 to local agencies through the recently approved SB 45 funding process
assuming that the California Transportation Commission (CTC) approves the amended
STIP in February or March of 1999. On a one time basis only, these funds can be used
to rehabilitate local roads or repair storm damage to surface transportation facilities. This
one time opportunity has become available because of additional funding provided under
the new Federal Highway Transportation Bill referred to as the Transportation Equity Act
for the 21st Century (TEA 21) that was not anticipated by the States. If there are sufficient
state funds, they will replace the federal highway dollars for this one time opportunity which
should (hopefully) streamline the paperwork process.
(CONTINUED ON PAGE 2)
RECOMMENDED ACTION: Approve the selection of local streets for rehabilitation work
to be funded from additional SB 45 monies available through the pending 1998 STIP
Amendment and direct Staff to begin the preparation of Project Study Reports.
ALTERNATIVE COUNCIL POLICY OPTIONS: Select other streets for rehabilitation work.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Rick H. Kennedy, Director of Public Works/City Engineer ,,,~J,,'
Rick H. Kennedy, Director of Public Works/City Engineer
Candace Horsley, City Manager
1. Memorandum from Phil Dow to TAC regarding Funding Split
Options for 1998 STIP Amendment dated 11/11/98.
2. Memorandum from Phil Dow to TAC dated 11/12/98
concerning the adopted SB 45 process.
3. Portion of Draft Revisions to the Interim STIP Guidelines
distributed during the October 14, 1998, workshop.
4. Need report produced from the City's PMS Program sorted by
street use classification.
5. Map showing locations of selected streets.
APPROVED:(_~--~--~.
R I~PW kk Candace Horsley, CitylManager
Approve Selection of Local Streets for Rehabilitation Work
to be Funded from Additional SB 45 Monies Available through
the Pending 1998 STIP Amendment
December 2, 1998
Page 2
Through the SB 45 project approval and delivery process, local entities through their
transportation authorities have more say in what regional transportation projects are funded
and constructed. For Mendocino County, the Mendocino Council of Governments (MCOG)
will decide how 75% of the funds traditionally spent on highway capital improvements will
be spent on state and local road capital improvement projects.
Recently, MCOG has approved a funding apportionment for future SB 45 funds by
transportation mode. Highways and roads will receive 80% of the funds while rail, transit,
and bikeways/pedestrian projects will receive 10%, 5%, and 5% respectively. The one time
only funds from the 1998 STIP Amendment will be apportioned in the same manner. The
State has informed MCOG that $8,192,000 will be available to Mendocino County under
the 1998 STIP Amendment leaving $6,553,600 (80%) available for local streets and roads.
The Technical Advisory Committee (TAC) to MCOG has recently made a recommendation
that the apportionment for local streets and roads be apportioned amongst the four cities
and the County of Mendocino as follows:
County
Ukiah
Fort Bragg
Willits
Point Arena
$4,222 420
1,023 345
561,207
5O8 546
238 082
$6,553 600
The recommendation from the TAC will be considered by MCOG at their meeting
scheduled for December 7, 1998. As required by the CTC, the proposed 1998 STIP
Amendment with the listing of the projects proposed for rehabilitation must be submitted
to them no later than January 8, 1999. A Project Study Report (PSR) must be submitted
for each project proposed to be included in the 1998 STIP Amendment. There is a lot of
work to be done in a very short time period. The cities and county must act expeditiously
to demonstrate to the State that the local agencies are capable in delivering needed
transportation projects.
Staff is recommending that the City of Ukiah select those streets for rehabilitation under
the 1998 STIP Amendment that are classified as local roads except for two exceptions.
Our streets denoted as arterials and collectors which are on the former Federal Aid System
might become eligible for future funding under the 2002 STIP and beyond. Local streets
not in the Federal Aid System will not be eligible for funding beyond the 1998 STIP
Amendment.
Based on our preliminary assessment of the condition report generated from our Pavement
Management System (PMS), we have a street rehabilitation and maintenance need of
$9,388,836 to bring our road network to acceptable standards within a five year period.
Approve Selection of Local Streets for Rehabilitation Work
to be Funded from Additional SB 45 Monies Available through
the Pending 1998 STIP Amendment
December 2, 1998
Page 3
Those streets recommended for inclusion in the 1998 STIP Amendment for rehabilitation
and the approximate cost of the work are as follows:
Street Limits Approximate
Name From To PCl Length Cost
Morris St. Pine St Oak St 3 210
Rupe Cunningham End 3 587
Eastlick Clay St End 8 480
Giorno Standley End 10 550
Perry Talmage Thomas 10 610
Spring 100' north of Pomolita 10 560
Mendocino Drive
Pomroy Perkins Plaza 11 218
Wabash Dora State 11 1140
Cunningham Talmage North end 13 746
Holden Dora Spring 13 540
N Barnes Park Blvd Perkins 13 860
Todd Road Barnes St Walnut 13 480
Cherry Ct Cherry St End 15 540
Mendocino Mendocino PI Gardens 15 2100
Park Blvd Todd Walnut 15 680
Pomolita Mendocino Dr Pomolita Dr 15 360
$11,822
26,911
16,007
25,610
36 876
39,691
18,166
87,94O
41 999
38,283
35,862
29,013
30,401
162,011
36,857
27,023
SUB-TOTAL LOCAL
$664,472
Oak St Henry Mill Street 11 and 20 2343 $198,475
Grove Ave Live Oak Bush Street 16 1140 159,140
SUB-TOTAL COLLECTORS
$357,615
GRAND TOTAL
$1,022,087
The above selection of streets are all classified as local roads except for Oak Street and
Grove Avenue, and include streets which have a very Iow Pavement Condition Index (PCI)
which indicates a very poor condition. Generally, a street having a PCI of 50 or less needs
to be reconstructed and those having a PCI over 50 but less than 75 require permanent
patching and structural overlay. Oak Street and Grove Avenue have been recommended
because of their high use and location.
That portion of Oak Street selected is in the downtown area and Grove Avenue leads to
the Todd Grove Park and Golf Course and it connects the heavily used Dora Street and
Bush Street corridor.
Approve Selection of Local Streets for Rehabilitation Work
to be Funded from Additional SB 45 Monies Available through
the Pending 1998 STIP Amendment
December 2, 1998
Page 4
The local roads selected represent the worst streets in order of listing except for Brush
Street between North State Street and Mazzoni, and Orr Street between the County/City
line and Ford Street. Much work is needed along Brush Street east of State Street other
than reconstruction and in light of the pending commercial development in the 98 acre area
north of Orr Creek, east of the Northwestern Railroad and west of the US 101 highway,
Staff believes that the work needed along the entire Brush Street corridor can compete well
with other regional candidate road improvement projects under future STIP's. With the
pending Orchard Avenue Bridge Project, Staff is down playing the use of Orr Street as a
route to Ford Street.
Attached to this report are copies of correspondence from MCOG staff which may help
explain the 1998 STIP Amendment process along with copies of the reports generated
from our PMS Program.
R:I~W
ASTIP
AGENDA ITEM #8
MEETING DA TE: I 1/18/98
MENDOCINO COUNCIL OF GOVERNMENTS
MEMORANDUM
November 11, 1998
TO: TECHNICAL ADVISORY COMMITTEE
FROM: PHIL DOW, MCOG PLANNINGs.. ,.~~ ~,
RE: FUNDING SPLIT OPTIONS AND RECOMMENDATION FOR
1998 STIP AMENDMENT UNDER SB 45
MCOG adopted the TAC's recommendations on modal split, project selection criteria,
rating policies and procedures and schedules at their meeting on November 2, 1998. This
was a major achievement, and the Council commended the TAC for its work on this
process.
There still is no end in sight to the tasks confronting the TAC. Now that we have a
procedure to deal with future capital projects under SB 45, now we have to provide
recommendations to MCOG on how to deal with the 1998 Amendment opportunity.
It is apparent to me that there are several reasons to provide a funding target to each
entity to respond to the 1998 Amendment opportunity to fund storm damage and
rehabilitation projects on the local systems:
1. The newly adopted competitive criteria was not intended for application to
non-capital projects.
2. Storm damage and rehabilitation should be the priority for funds available in the
1998 STIP Amendment to send the message back to Sacramento that the needs
on county roads and city streets are significant.
3. With the RTIP due in January, there is really no time to carry out a competitive
process for the available funds.
4. Since there is a significant fund estimate, there is the ability to provide every
entity in the county with sufficient funding to conduct a rehabilitation program.
The first issue that needs to be addressed is modal split. One could argue that since the
CTC's direction is that this is a one-time opportunity to fund storm damage and
rehabilitation on local streets and roads that the recently adopted mode split should be
waived. In other words, 100°A of the funds should be programmed instead of the 80%
which is reserved for the highway mode.
I recommend that the mode split be retained and applied to the funds in the 1998 STIP
Amendment. Within the Rail Transportation mode (10%), California Western Railroad
already has at least two projects which have PSR equivalents and are probably ready for
submittal. These are former TC! projects that are now looking for a home. SB 45
discontinued the TCI program; however each fund estimate we receive is now a little
larger since the TCI pot has been folded into our regional share. Also, I reported to the
CTC at their meeting in Santa Cruz last month that MCOG was likely to adopt policies to
reserve funding for rail. Since the Commission and its staff`had long asked for local
financial support of the NCRA, the CTC was very pleased with that report and it seemed
to somewhat impact their attitude in assisting the NCRA in their most current difficulties.
Another 5% will be set aside for Transit capital projects. Any capital projects in MTA's
Capital Improvement Program can potentially be funded through the STIP as long as the
State has PTA funds set aside. Because MCOG also adopted, with a slight variation, the
TAC's recommended STP d(1) fund split, either MTA gets a piece of the 1998 STIP
Amendment pot, or will receive a potions of the d (1) funds; reducing each entities' share
in that funding pot.
That leaves us with the last 5%, the amount reserved for bicycle and pedestrian projects.
Certainly a storm damage/rehabilitation emphasis does not lend itself to our newly adopted
mode split for bike/ped projects. However, the amount is only $400,000. Depending on
conditions, this may only build a mile of Class II bikeway. With a new emphasis on this
mode locally (Willits and Ukiah are completing bikeway plans) it may be wise to reserve
this 5% for programming in the 2000 STIP.
To summarize the mode split issue, there are valid reasons to adhere to the recently
adopted mode split policy. I ask that the TAC make a recommendation to the Council
regarding this issue.
The second issue to be addressed is funding split among the entities. Since there is
little time for each entity to prepare a program, we need to devise a fund split
methodology that is easily determined but makes some kind of sense. Fund splits based on
population and/or road miles come to mind. They can readily be applied, they are
understandable, and there is some rational basis to use these formulas.
Before I briefly describe the series of tables attached to this memo, I need to advise the
TAC that, based on Council comments at their November 2 meeting, I believe there is a
sentiment to ensure that all five entities will share in this windfall. Since the "base concept"
used for the d(1) program was well received, I expect that any 1998 STIP Amendment
funding split would provide a similar base to ensure that the small cities could fund a
worthwhile program. This means, of course, that the provided base would come at the
expense of the entities with the largest formula shares. The County has 68.96% of the
population and 84.88% of the paved road miles in its system; clearly making the County
the biggest contributor to a "base concept" program. Although impacted to a lesser
degree, Ukiah (17.27% population; 7.29% roads miles) could also be a contributor.
To present fund split information, and my eventual recommendation, I prepared a series of
eleven tables on the attached spreadsheets. So that this narrative will not go on for another
10 pages, I will briefly describe each table below:
1. Table 1 applies the adopted mode split to the 1998 STIP Amendment fund
estimate.
2. Table 2 identifies paved road/street miles and their respective percentages and
population figures (January, 1998 Department of Finance) and respective
percentages, for each entity.
3. Table 3 depicts funding each entity would have if it were made available based
on population only.
4. Table 4 depicts funding each entity would have available if the sole criteria is
road/street miles.
o
Table 5 indicates what shares would be per entity if it were split based on a
formula of 75% population and 25% road/street miles. The reason for this table
is that this is the basic method for determining how much MCOG gets of the SB
45 funds, compared to the other regional agencies. The difference is that State
highway miles are the basis of comparison in the SB 45 distribution formula.
.
Table 6 assumes that a base will be given to each entity and the remainder
divided on population. In this table, the excess in the fund estimate over $6
million, amounting to $553,600 is shared equally as a base, and the $6 million
is divided based on population.
7. Table 7 uses the same base as Table 6 ($553,600 shared equally), but divides the
remaining $6 million by road/street miles.
8. Table 8 is essentially the same format as Table 6, only with another $1 million
added to the base amount (for a total of $1,553,600).
9. Table 9 is essentially the same format as Table 7, with another $1 million added
to the base amount (for a total of $1,553,600).
10. Table 10 is essentially the same format as Table 8, with an additional $1 million
added to the base amount (for a total of $2,553,600).
11. Table 11 is essentially the same format as Table 9, with an additional $1
million added to the base amount (for a total of $2,553,600).
There are infinite methods which could be employed to come up with a funding split. The
attached tables should give the TAC adequate information regarding the impacts of
population versus road mile formulas coupled with the impact of providing bases to each
entity. Although my base amounts jump from about $ 0.5 million to $1.5 million, then $2.5
million, the TAC can use the tables to judge the impact of base amounts between these
figures ($1 million. $2 million, etc.)by interpolation.
My recommendation is to pick a distribution method which provides a base amount to all
entities and divides remaining funds based on road/street miles. I recommend road miles
because, at least for the STIP period, the emphasis is on road/street repair. Although other
methods can be devised, I prefer the funding formula identified in Table 9. It provides the
three smallest cities with enough funding to put together a worthwhile program and
doesn't seriously impact the two largest entities. For example, the County would still
receive an amount which approximates its share if there were no bases and a "population
only" fund split were employed. Ukiah would receive an amount quite a bit below a
"population only" formula but still substantially above a share based on road/street miles
only. Providing higher bases (Table 10 and 11) begins to seriously erode the funding base
of the larger entities, while providing funding targets that cannot be justified by either
population or street miles arguments.
Please read and absorb this, then come to the TAC meeting ready to support my
recommendation for a funding breakdown target as identified in Table 9. Then we
can all leave early!
Please call with concerns in advance of the meeting or if further data needs to be brought
to the meeting.
0 0 0 0 0
0 0 0 0 0
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--~ 0 I~ I~ (,II 0
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0 0 0 0 0
0 ~ ~ ~ ~
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0 0 0 0 0
0 0 0 0 0
~ ..-~ ._~ ~ _~ ...~
0 0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
~ 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 O0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
~) 0 0 0 0 0
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0 0 0 0 0 0
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0 ~ ~ ~ ~ ~
0 0 0 0 0 0
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0 0 0 0 0 0
November 18, 1998
Phil:
i spent quite some time going over your proposed charts for the split of the 1998
STIP Amendment under $B45. VVhile them are some that I would like to see,
giving the City higher shares, but I don't think they are realistic to the County,
and I know they would argue adamantly against these. However, i think we
should look at this another way, which would include a base, % population and
% road miles.
A possible scenario is as follows:
Excess over ~.$ Million to the base; 76% population and 25% road miles
Base Remainder Pop % AmL RM% Amt. Total
Co. 210,;'20 5.5 Mil. 68.96 $2,844,600 84.88 $1,167,100 ~4,Z22,420
UMah " · 17.27 712,387.50 7.29 100,238 f,023,3,~
FB ' · 7.31 301.$37.50 3.56 48,950 561,20T
W ' · `5.96 285,8.50 3.78 S1,g75
..PA ' . ,~, 20,8_~5 ,4g, 6.737.$
If you don't think the base is high enough, you might want to Increase It some,
but I think we need to include a breakdown which includes both population and
road miles. If we went stri~ly on population, the City of Fort Bragg would have
to argue that our population more than doubles on a daily basts and some
consideration should be given for that. VVhile many people live in the County,
they work and shop within the Cities and a straight percentage of only those who
live in the City is not acceptable, unless a high enough base Is given.
Ill see you in an hour and a half, and we can discuss this some more.
Dave Goble
TOTAL P.O1
TO: TAC Members
FROM:
SUBJECT:
AGENDA ITEM #7
MEE TING DA TE: 11/18/98
MEMO RA ND UM
Phil Dow, MCOG Transportation Planner~J~
Adopted SB 45 Process
DATE: 11/12/98
Attached for your information is a complete, final set of the SB 45 application package/policies
adopted by MCOG at their November 2nd meeting.
MCOG adopted the process as recommended by the TAC, and expressed their appreciation for
all the work that's gone into this effort.
/le
encls
ADOPTED B Y MCOG 11/2/98
MENDOCINO COUNCIL OF GOVERNMENTS
SB 45 PROGRAM
POLICIES AND APPLICATION INSTRUCTIONS
Il.
INTRODUCTION
The Mendocino Council of Governments (MCOG) has established the following process to identify and
select local projects for programming in future Mendocino County Regional Transportation
Improvement Program (RT[Ps). As the Regional Transportation Planning Agency (RTPA) for
Mendocino County, MCOG is required by California State Law to prepare and adopt a Regional
Transportation Improvement Program (RTIP) by December 15, 1999 and each odd-numbered year
thereafter, for inclusion in the State Transportation Improvement Program (ST[P).
Pursuant to this requirement, the following process was developed by the MCOG's Technical Advisory
Committee (comprised of representatives from the County, Cities, Caltrans, MTA, and Rail) and
adopted by the Mendocino Council of Governments on November 2, 1998. This process shall be
followed to identify and select projects for funding and programming in future Mendocino County
RT[Ps.
ELIGIBII,ITY
Applicants - All partners to the Joint Powers Agreement creating the Mendocino Council of
Governments (the County of Mendocino and Cities of Ukiah, Fort Bragg, Willits and Point Arena), as
well as the Mendocino Transit Authority, the Northwestern Pacific Railroad, and the California Western
Railroad are eligible applicants.
Projects - Only capital projects will be considered for SB 45 funding. Maintenance and operations
projects are ineligible under this program. Details regarding eligibility are outlined in STIP Guidelines
developed by the California Transportation Commission.
Modes - The following modes are eligible for SB 45 funding: Highways/Streets/Roads; Transit; Rail;
and Bike & Pedestrian.
PROJECT RATING CRITERIA/EVAI,UATION PROCES~
Projects shall be evaluated based on the Project Rating Criteria, if applicable, for each mode as follows.
Highways/Streets/Road - specific Project Rating Criteria and scoring form attached
Bike & Pedestrian - specific Project Rating Criteria and scoring form attached
Transit - projects are to be selected by the MTA Board
Rail - projects are to be agreed upon between the Northwestern Pacific
Railroad and the California Western Railroad
Evaluations and scoring will be conducted by the Technical Advisory Committee which shall make
funding recommendations to MCOG. Final project selection shall be made by MCOG.
Page l of 2 ~ ~.
IV.
Ve
VI.
_FUNDING LEVEL_~_~ ADOPTED B Y MCOG 11/2/98
MCOG has established the following funding levels, per mode. These are funding limits, not targets.
Highways/Streets/Roads _ 80% of available funding
Transit - 5% &available funding
Rail - 10% of available funding
Bike & Pedestrian - 5% of available funding
REGIONAL TRANSPORTATION PLAN (RTP) REQUIREMEN'i
All projects recommended for funding and programmed in the RTIP, shall be included (or be amended
into) the current Regional Transportation Plan (RTP).
PR E T T DY REP RT P R RE IREMENT
All projects recommended for funding shall have a completed PSR or equivalent prior to being
programmed in the RTIP. The PSR due date shall be November 1st of each odd-numbered year. To the
extent that funds are available, the costs of PSR development for recommended projects shall be
reimbursed by MCOG.
Vile
VIIIe
PERF RMAN E P RTIN IREMENT
Ail projects recommended for funding and programmed in the RTIP will be subject to all applicable
state requirements (timely use of funds, project delivery, reporting requirements, etc.). Successful
applicants will be required to submit quarterly status reports to MCOG in a form acceptable to MCOG.
APPLICATION FORMS/PACKAGE
The attached SB 45 application form shall be utilized. Additional information may be attached to the
application form, if desired. The application package shall consist of: application form, project rating
criteria forms and scoring forms.
IXe
X.
XI.
APPLICATION CYCLE_
The SB 45 application cycle shall be from February 1st to March 15th of odd-numbered years.
Applications are due to the MCOG office no later than 5:00 p.m. on March 15th of odd numbered
years. MCOG shall complete the project selection process by adopting a list of approved SB 45 STIP
candidates by June 15 of each odd-numbered year. PSR development of approved projects will occur
during June - November of each odd-numbered year, for adoption of the RTIP by December 15th of
each odd-numbered year. (See attached flowchart)
APPLICATION SUBMITTAL
Sixteen (16) copies of the completed application must be submitted to the MCOG office, 215 W.
Standley Street, Suite #6, Ukiah, CA 95842, by the indicated due date.
ADDITIONAL INFORMATION
For additional information on MCOG's SB 45 program, please contact
Phil Dow, MCOG Transportation Planner at 707-463-1806.
attachments:
(1) SB 45 application form
(2 & 3) Project Rating Criteria - Highway/Streets/Roads & Bike/Pedestrian
(4 & 5) Scoring Forms- Highway/Streets/Road & Bike/Pedestrian
(6) Flowchart- Application Cycle
Page 2 of 2
ADOPTED B Y MCOG 11/2/98
MENDOCINO COUNCIL OF GOVERNMENTS
SB 45 PROGRAM - APPLICATION FORM
Applicant Agency:
Date:
Address: Telephone:
Fax:
Project Contact:
PROJECT INFORMATION (USE ADDITIONAL SHEETS AS NECESSARY)
Project Mode: (Check One)
Highways/Streets/Roads __ Transit Bike & Pedestrian Rail
Project Category: (Check One)
Safety__ Construction
Project Title:
Reconstruction
Capital Acquisition
Project Location: (attach location map).
Project Description:
--- Committed Pending
Proposed Funding:
Cost Estimates
(Project
Components
per SB 45
Guidelines)
Total Project $
SB 45 Request $
city $
County $
State $
Federal $
Other $
Environmental Studies & Permits ,$
Plans, Specifications & Estimates $
Right of Way $
Construction (or Capital Acquisition) $
For highway projects, also include
the following:
Caltrans R/W Engineering $
Caltrans Construction Engineering $
Page 1 of 2
ADOPTED B Y MCOG 11/2/98
SB 45 APPLICATION FORM - CONTINUED
Proposed Project Schedule:
Planning
Design
Contract Award
Project Completion
Start-up Completion
Does project have a completed Project Study Report (PSR) or equivalent? Yes No
If yes, indicate date and who performed PSR -
If no, will PSR be performed in-house, by state, or through MCOG?
Estimated PSR completion date (PSRs are due November 1st of each odd-numbered year)
Is project included in current Regional Transportation Plan? Yes
If no, has an RTP amendment been requested?
No
Environmental Clearance Status- NEPA/CEQA
Categorical Exemption Negative Declaration
Adoption Date Date of Filing
EIR
Permits Required
Status
sb45applicationform wps
Page 2 of 2
ADOPTED B Y MCOG 11/2/98
REGIONAL IMPROVEMENT PROGRAM (SB 45)
PROJECT RATING CRITERIA
(HIGHWAY/STREETS/ROADS)
PROJECT RATING CRITERIA
The order in which the following criteria are presented does not indicate priority or weighting.
Discreet point values must be selected under each criteria (no half-points). Points should be selected
from all categories in which a candidate project qualifies. Point ranges (high, medium-high,
medium-low, etc.) are provided for reference only. The reviewer is free to select any point value
(6, 9, 11, 14, etc.) up to the maximum. The maximum score obtainable will be 100 points.
le
URGENCY (15 points possible)
In the process of rating project urgency, any one or more of several different scenarios may
satisfy this condition. The scenarios cited below are considered to be urgent, but are not
intended to be an exclusive list.
ao
Is there a one-time opportunity to complete this project which will be lost if this
funding source is not secured?
bo
Will other participating funding sources be lost if MCOG funds are not secured for this
project?
Co
Is there an urgent non-funding related concem which the proposed project will address
(such as safety)?
e
SCORE:
High Med-High Med-Low None
(11-15 pts) (6-10 pts) ( 1-5 pts) (0 pts)
LEVERAGE OF FUNDS (15 points possible)
To what degree are MCOG funds leveraged in the proposed project to provide the maximum
cost effectiveness of the local investment?
Ranges based on percentage participation in the proposed project by other funding sources
indicate cost effectiveness. The following ranges are meant to represent MCOG funds in the
numerator and other (leveraged) funds in the denominator.
SCORE:
High Med-High Med-Low None
10%/90% 40%/60% 70%/30% No Leverage
(11-15 pts) (6-10 pts) (1-5 pts) (0 pts)
(1 point for each 6% ofleveraged funding up to a maximum of 15 points for a project with
10% MCOG funding and 90% other sources)
Page 1
ADOPTED B Y MCOG 11/2/98
e
AIR QUALITY/ENVIRONMENTAL BENEFIT (15 points possible)
To what degree does this project improve air quality or provide other environmental
enhancement?
SCORE: High Med-High Med-Low None
(11-15 pts) (6-10 pts) (1-5 pts) (0 pts)
®
5,
CONGESTION RELIEF (15 points possible)
To what degree does the proposed project contribute to the relief of congestion in the region?
SCORE: High Med-High Med-Low None
( 11-15 pts) (6-10 pts) (1-5 pts) (0 pts)
_REGIONAL BENEFIT (20 points possible)
The proposed project must be on a roadway classified as "collector" or above to receive
points under this category.
Do benefits of the proposed project extend beyond the immediate area of the project? Regional
benefit can be demonstrated in a number of ways. Examples are: (1) functional classification
of the roadway proposed for improvement (arterials are more important than collectors), (2)
average daily traffic on the facility, (3) intermodality characteristics of the project,
(4) city/county projects on major corridors, (5) interchange improvements, (6) improving or
providing access from a community to a major corridor, (7) project specific qualities of a
project which extend beyond the immediate improvement area.
SCORE: High Med-High Medium Med-Low None
(16-20pts) (11-15 pts) (6-10pts) (1-5 pts) (Opts)
SAFETY BENEFIT (20 points possible)
Does the project have an identifiable safety benefit?
SCORE: High Med-High Medium Med-Low None
(16-20 pts) (11-15 pts) (6-10 pts) (1-5 pts) (0 pts)
Page 2
ADOPTED B Y MCOG I I/2/98
2,
REGIONAL IMPROVEMENT PROGRAM (SB 45)
PROJECT RATING CRITERIA
(BIKE & PEDESTRIAN)
PROJECT RAT1NG CRITERIA
The order in which the following criteria are presented does not indicate priority or weighting.
Discreet point values must be selected under each criteria (no half-points). Points should be selected
from all categories in which a candidate project qualifies. Point ranges (high, medium-high,
medium-low, etc.) are provided for reference only. The reviewer is free to select any point value
(6, 9, 11, 14, etc.) up to the maximum. The maximum score obtainable will be 100 points.
1,
URGENCy (20 points possible)
In the process of rating project urgency, any one or more of several different scenarios may
satisfy this condition. The scenarios cited below are considered to be urgent, but are not
intended to be an exclusive list.
a.
Is there a one-time opportunity to complete this project which will be lost if this
funding source is not secured?
b.
Will other participating funding sources be lost if MCOG funds are not secured for this
project?
Co
Is there an urgent non-funding related concern which the proposed project will address
(such as safety)?
SCORE:
High Med-High Medium Med-Low None
(16- 20 pts) (11-15 pts) (6-10 pts) (1-5 pts) (Opts)
LEVERAGE OF FUNDS_ (20 points possible)
To what degree are MCOG funds leveraged in the proposed project to provide the maximum
cost effectiveness of the local investment?
Ranges based on percentage participation in the proposed project by other funding sources
indicate cost effectiveness. The following ranges are meant to represent MCOG funds in the
numerator and other (leveraged) funds in the denominator.
SCORE:
High Med-High Medium Med-Low None
10%/90% 25%/75% 50%/50% 75%/25%
(16-20 pts) (11-15 pts) (6-10 pts) (1-5 pts) (Opts)
(1 point for each 5% ofleveraged funds for first 75% of leverage; then 1 point for each 3%
of leveraged funds up to a maximum of 20 points for a project with 10% MCOG funding and
90% other sources.)
Page l
ADOPTED B Y MCOG 11/2/98
e
5,
,
CONGESTION RELIEF (20 points possible)
To what degree does the proposed project contribute to the relief of congestion in the region?
SCORE: High Med-High Medium Med-Low None
( 16- 20 pts) (11-15 pts) (6-10 pts) ( 1-5 pts) (0 pts)
REGIONAL BENEFIT (20 points possible)
Do benefits of the proposed project extend beyond the immediate area of the project? Regional
benefit can be demonstrated in a number of ways. Examples are: (1) functional classification
of the roadway proposed for improvement, (2) average daily traffic on the facility, (3) inclusion
in a city, county, or regional bikeway plan for a bikeway project, (4) intermodality character-
istics of the project, (5) city/county projects on major corridors, (6) providing or improving
bike/pedestrian access from a community to a major corridor or destination.
SCORE: High Med-High Medium Med-Low None
(16- 20 pts) (11-15 pts) (6-10 pts) (1-5 pts) (0 pts)
SAFETY BENEFIT (20 points possible)
Does the project have an identifiable safety benefit?
SCORE: High Med-High Medium Med-Low None
(16-20 pts) (11-15 pts) (6-10 pts) (1-5 pts) (Opts)
Page 2
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oo ~ -- o D -.~ o ..... ~~
z~~=z~~zz~~z:z~~mz~
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IIII IIII IIII II El II ~1
0
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0
0
ADOPTED B Y MCOG 11/2/98
SB 45 APPLICATION CYCLE
FLOWCHART
Timeline
February 1-March 15
(odd-numbered years) ............................ 6 week application cycle
March 15
(odd-numbered years) ............................. Application due date
April - May
(odd-numbered years) ............................. TAC review and recommendation
June 15
(odd-numbered years) ............................. MCOG adoption of approved projects
June - November
(odd-numbered years) ............................. PSR development of approved projects
December 15
(odd-numbered years) ............................. RTIP due date
Oct. 14, 1998 Workshop
DRAFT REVISIONS TO
INTERIM STIP GUIDELINES
The interim guidelines for ;he 1998 STIP need adjustments to facilitate pro~amming funds
from the anticipated amendment to the Fund Estimate, to facilitate management and
admirdstration of the 1998 STIP and to insure comparability with the Procedures For
Administeri.r!g Local O.ragt Projects. The attached draft revisions to the Interim GuideLines
are for discussion at the Oct. 14, 1998 guideline workshop with regions and CTC staff. All
new material is italicized, All deletions are shown as strike through.
Draft revisions for discussion include the following guideline sections and issues.
Retrofit SoundwalB, Revised to reflect the Governor's veto of AB 1686. Retrofit
sound walls including those projects on the May 3, 1989 list are the responsibility
of the regions to program for STIP funding.
RIP Project Eligibiliw, Expanded to allow one time eligibility of roadway
rehabilitation / restoration and repair of storm damage of local roads including
facilities which are not on the federal-aid eligible system.
38/
42.5
)46.5
Cost Bstim~es For Project ~omponents. Costs shall be programmed to the nearest
$ 1000.
Local (~rmat Projects. Allows allocated funds to be shifted between project
components to accommodate cost changes within specified limits.
Federal Demonstration Projects, Clarifies that federal funds for high pr/orit3'
(demonstration) projects are not included in the fm~d estimate and do not count
against count3, shares or interregionai funds. Reflects policy that STIP funds
supplanted by demo funds will be returned proportionately.
AllocafionOf..Funds. Caltrans will process and submit fund allocation ~'equests to
the CTC. Ail allocations requests will be to the nearest $1000. Instructions for
allocation, transfer, and liquidation of funds allocated to local agencies and regions
are included in the Procedures For Administration Of Local .Grant Projects prepared
by Ca/tram in consultation with regions and CTC staff.
Timely Use Of Funds, Revised to require that funds allocated for local project
development and R/W must be expended by thc second fiscal year following the
year in which the funds were allocated. Funds allocated for construction or
purchase of equipment must be encumbered by the award of' a contract within
twelve months of the CTC's allocation. With some exceptions, contracts must be
completed within 36 months of the award of the contract. Caltrans will report to the
CTC on the status of awards.
48
STIP Amendments. Revised to clarify that, except for those projects which are
administered by Caltrans, regions shall submit requests for amendments to the CTC
for notice and action.
13,26 TEA Restric;ig_q, Revised to reflect CTC decision that new TEA $ are not in STIP.
attachment
Draft .Revisions Oct. 14,2998
1998 STIP INTERIM GToTDELTNES
(Adopted by the California Transportation Commission, January 15, 1998)
(Amended February. 18, 1998)
The purpose of these interim guidelines is ~o assist Caltrar. s and regiom in the
development of their project proposals for the 1998 State Transportation Improvement
Program (SLIP) and to provide interim guidance for the implementation of SB 45 pending
the adoption of new permanent STIP guidelines. Caltrans, in cooperation with the
Commission, regionaI agencies, and local governments, will develop new permanent STIP
guidelines and submit them to the Commission by September 15, 1998. The Commission
will hold public hearings and adopt them by December 3 I, 1998.
SB ~,5 was enacted in 1297 with thc follov, Sng basic objectives:
· Preserve [he basic planning and programming process, avoiding legislative
budgeting of projects, wkile chang/rig the STIP from a project delivery document
to a resource management document.
· Transfer transportation decision making responsibility to those who are closest to
the problems.
· . Eliminate artifici~ constraints and barriers to programming.
· Preserve geographic equit7 through a measure of "return ~o source," while
recognizing that California is one state with storewide concerns.
· Place State highway and local road and transit projects on equal footing for access
to support costs.
· Recogrdze the Caltrans role as o~mer-operator of the State highway system, while
removing Caltrms from lead responsibility for resolving uzbar, congestion
problems created largely by local decisions.
. Provide incentives for regional accountability for the timely use of funds.
· Retain the California Transportation Commission role as guardian of State capital
dollars, with responsibility for determining how best to manag, e uhose dollars in a
wise and cost-effective manner.
The Commission intends to carry out these objectives through its guidelines, s:ressing
accountability., fiexibillty, and simplicity.
Note on Nomenclature. The statutes enacted by SB 45 use the single term interre~ional
Lmr~rovement l~ro~ar~ to refer both to a ~nding program (25% of new STIP funds) and
to a Cal,-ay.s-prepared document To avoid confusion, lhese guidelines refer to the
funding program as the interre~rional improvement Pr°tatum., or simply in_terregigna-t
~,' and to the do:ument as thc Luterre~ional 'tran_g~ortation improvement ~
j_o luaml, a'edaCl ,{'luno3 o>l~-I ¥c30:O12 ~6-§I
P~e ~
1998 STIP Interim Guidelines, Amended 2/18/98
(l~[l_/-;. l'Id~ paraue~s me msr~n¢tlon m statute vev, veen ~: reitional improvement
program (th~ l=anding program) and the regional transportation improv-ement program (the
document).
1998 STIP Contents:
.
~ene,tal. The 1998 STIP will include projects carried forward from the 1996 STIP
and new projects and reserves from among those proposed by regional agencies in
their regional transportation improvement programs (RTI?s) and by Caltrans in
its interregional transportation improvement program (ITIP). State highway
project costs in the STIP will include all Caltrans project support cos~ and all
project listings v4iI specify costs for each of the following four components:
(1) completion of all permits and environmental studies; (2) pr~aration of plans,
specifications, and estimates; (3) right-of-way acqu/skion; and (4) construction
and construction management and engineering, including surveys and inspection.
(See sections 31 and 34 below for guidance on the display of project components
and their costs.)
The 1998 STIP is a transition STIP, covering the 6-year period fi-om FY 199g-99
through FY 2003-04. The 2000 STIP will cover the 4-year period from FY
2000.01 through I:Y 2003-04. Later biennial STIPs wilI cover 4-year periods,
each adding two new years of programming.
.
County and Interregional. Shares. Under SB 45, the STIP will consist ef two
broad programs, the regional program funded from 75% of new STIP funding and
thc h~terregional program funded from 25% of new STIP funding. Ihe 75%
regional program is further subdivided by formula into county shares. County
shares are available solely for projects nominated by regions in their RTIPs. The
Caltrans ITIP will nominate only projects for the interregional program. Under
restricted circumstances, an RTIP ma7 also recommend a project for funding from
the interrcgionaI share (see section 23 below).
The 1998 STIP period constitutes a single count>, share period ending FY
2003-04; later county share periods will be 4-year periods, ~g/nning ~dth the
period ending FY 2007-08. Unlike the former county minimums, both surpluses
and deficits will carr7 forward from one period to the next. Th~. Commission will
program each new project, including Ca.ttrans support costs, either from a county
shm'e or from the interregional share. (See sections 37-42 below for the method of
counting cost changes after in/Hal programmh,.g.)
,
Joint Funding from Re~.'ona1 and Inte~egional Shares. If Caltrans and a reL,/onaI
agency agree, they may recommend that a new proj eot or a cost ~ncrease in a 1996
STIP project be jointly funded from ceunty and ':nterregional shares. In that case,
1998 STIP Interim Guidelines, Amended 2/15/98
Page 3
the region will nominate The county share in the RTIP and Caitrans ,Mil nominate
the int~.rregional share in file ITIP.
2ro~ammi~ of Retrofit Seundwall Projects. Programming decisions for retrofit
soundwaIl projects including those projects remaining on the Caimans May 3,
2989 priorlty list are a regional respmtsibilir),. Regions may prog~'am such
project, in their .RTIP as candidates for the STIP to be funded with county share
funds.
m~ .... ~ff t~ ~o~, o'''~;~ +~ "~ ~ ;~* .... :~
,
1996 STIP Proiec_ts. All 1996 STIP project costs will be funded off the top prior
to the division of new ~ds between the regional and interregional programs.
This grandfathered ftmding will include Caltrans support costs, and the project
cost display for 1996 STIP projects will conform to the ~ame standards used for
new STIP projects. Any cost changes ~o 1996 &TIP projects will be drawn from
or crediled to county md interregional shares the same as if they were cost
changes to new 1998 STIP projects. Except where there is a proposal for jointly
funding a cost increase from coun~ and interregional shares, cosl changes that
Calxans requests for projects originally programmed under the former intercity
rail, interregional road system, or retrofit soundwa!l programs or for NAFTA
projects programmed in the 1996 STIP will be drawn from or credited ~o the new
interregional share. All other cost changes will be drawn from or credited to the
appropriate regional share.
STIP Requirements for All Project_s:
Jo _'luatul,.t~dacJ A-o,.unoo a>t~,-I VZO :0I 96-c~1
//
P.ge 4
1998 STIP Interim Guidelines, Amended 2/18198
Project Study Repor_t5. A new projezt ma)' not be included N either an RTIP or
the ITiP wi:rout a complete project study report (PSR) or, for a project that is
not on a State hi.~hway, a PSR equivalent or a major investment study (MIS)
prepared according to Federal transpogation program guidelJ.nes. This
requirernent applies to the programmPng of project dev:Iopment components as
well as to right-of-way and construction. This requirement does not apply ta the
pro~ammSng of project planrdng, programming, and monitoring or to the STIP
match of RSTP/CM. AQ funds. A PSR is a report that meets the standards of the
Commission's PSR guidel/nes. For Transportation Enhancement Activities
(TEA) projects, an application prepared in accordance with the Conxnission's
TEA program guidelines is a PSR equivalent. For a transit project, the
CommSssion's Uniform Transit Application is a PSR equivalent. A project study
report equivalent will, at a minimum, be adequate to de£me and justify the project
scope, cost and schedule to the satisfaction of the regional agency. Though a PSR
or equivalent may focus on the project components proposed for program.mhag, it
must provide at least a preliminary estimate of costs for all components. The
PSR, PSR equivalent, or MIS need not be submitted with the RTIP or ITIP.
However, ',he Commission or its staffmay request copies of a project's report to
document the project's cost or deliverability.
.
Full and P .a?fial_Fund~.. Project components may be programmed sequentially.
That is, .a project may be programmed for project development without being
programmed for right-of-way or construction. A project may be programmed for
right-of-way without being programmed for construction. However, the
Commission will program a project componen! only if it finds that the component
itself is fully funded, either from 1998 STIP funds or from other commit-ted funds.
This standard will apply to any projects proposed to be carried forward from the
1996 STIP, as we!l as to newly proposed projects.
Before proposing to program a project's components sequentially, Calrrans or the
regional agency should demonstrate the means by which it intends to fund the
construction of a useable segment, consistent with the regional transportation plan
or the Caltrans interregional strategic plan.
All regional agencies wi~h rail transit projects s.hall submit hll fi.raring plans
describing each overall project md/or useable project segment. Each plan shall list
Federal, State, and local funding categories by fiscal year over lhe t~e-frame that
funding is sought, including funding for initial operating costs. Moreover, should
the project schedule exceed the fimding horizon, then the mount needed beyond
what is currently requested shall be indicated. This information may be
incorpora:ed in the project fact sheets (see section 30).
.j_o ':l-Uaml. a'~daCl A"":l. uno::) ~-I Vi~O:OI g'6-cJI-':l-30
//
/
/
1998 STIP Interim Guidelines, Amended 2/18/98
Page
local roads, public Transit (/.nclur2ing buses), int~rciry, faS1., pedes~i,_r, mud bicy:le
facilities, ~ade sep~ations, transportation system managemen;: :ransponation
demand management, soundwalls, Lmermodal facilities, and safer?'. Non.capital
costs for transponazion system manag_ement or u-~sporration demand
management may be included where thc regional agency finds :he project to be ~.
cost-effective substitute for capital expenditures. OTher non-capi'~I projects (e.g.
road and transit maintenance) are not eligible.
In addition ro meeting general program standards: ail STIP projects must meet
eligibility requirements specific to the STIP's 5.mding sources. For the 1998
STIP, the Commission expects all projects to be funded from the Su;e Highway
Account (SI-IA), which includes both State revenues and Federal revenues.
Except for project planning, programming and monitoring, regional pro,am STIP
nominations will be consistent with the following statutory sequence of priorities
for programming from the State Highway Account:
Safety improvements on transportation facilities other than State
h/ghways where physical changes, other than adding new capacity, would
reduce fatalities and rise number and severity of injuries. ($afcW projects
on State highways are programmed in the SHOPP.)
Transportation capital improvements that expand ca~aciq' er reduce
congestion, or do both. These improvements may include the
reconstruction of local roads and transit facilities and non-ca?itfl
expenditures for transportation systems management and transportation
demand management projects that are a cost-effective substitute for capital
expenditures.
Environmental enhancement and mitigmion, including TEA projects and
soundwall projects.
Article XIX cf the California Constitution permits the use of Stare revenues in the
SHA only for State highways, local roads, ~nd guideway fixed facilities. This
means, for example, that rail roiling stock and buses may be funded only from the
Federal revenues in the SI-IA. For such projects, the non-Federal match (generally
a mba/mum of 11_%) will have to be provided from a non-STIP source.
For the 1998 STJP only, ,,he added increment of STIP j~rogramming capacity
resulting from the amendment of the 1998 STLP Fund E. st~mare shall also be
avail'able to fund the foIlo~ving types of projects on the local streets and roads
system:
· .~oadway rehabiliratio~ and restoration the. purpose of wMch is to improve
roadways which ride rougher than established maximums and or ;vhick exhibit
'luam':l_..i~daQ ,q':l-uno.--) aN~'-I Vi:[ :0I 86-§I-':1-90
19.
1998 STIP Interim Guidelines, Amended 2/18/98
sz4bstantial structural problems..guch work may aisc include replacement of
roadway qvpurtenances ~uch as drainage facilities, retaining w~Ilt, lighting,
and signal con.oilers which are failing, wor~ out or ~nctio~!ii obsolete.
]mpro'vements resulting~om this work should normally ?ovide a minimum of
Ion ye~r.t se~ice ]lie with relatiYeiv low mainten~ce ezpemdirt~res.
.~iaintenance work such os ovaries, seal coots a~d read, gay s~t repairs
~'hic~ do nor extend the se~[oe It,re a minimum of zen pears are nor etigibte.
~epair of storm damage re~qtint ~om winler storms and ~ooding in areas
which were declared dffoster areas bp the President or the Gave.nor.
work shall be limited to emergency road openings, large scale debris removal
and demoIition, and repairt and recons~uction mecessa~ to restore the
facili~, to its pre-disasrer condition,
Eac~h region, in cormdtation with its cities and countte.% shall prepare and submit
to the Commission by January 8, 1.o99 an invento~-d of remalning storm damage
tvrodlects to be funded as v.,ell as potential roadway rehabiIita, ion and reiteration
projects on local .wstems. %'he inventory shal! include the ~pe , location, estimated
cost andprogram year for each project as well as t~,e lead agency for the prqiect.
T3e inventory shall serve as the basis for~vreparation and submittal of regional
proposals to amend such projects into the 1.098 gFIP. Proposed projects on
.r2/stems classified ax local or as rural minor collector (nonfederal. aid eligible) ore
also eligible.for STIP funding, He.ever. programming q/'projeets om non fedoraI-
aid rout'es shal] be limited to co,'aiIability of state only funding as determined b9 the
Commission. '
7he eligibility of roadway rehabilitation and restoration projects and repair of
storm damage on local systems .thall not be extended beyond the 1998 5TIP.
Increased STIP Fundin~ PartlciDatio_n. An RTIP may propose, from th: county
share, to increase a project's STIP fundmg to rcplac~ ]ocaI funding already
committed, provided that the locaI funding has not been and will no: be expended
or encumbered undzr contract prior to t.he Commission's allocatJon of STIP Binds.
The proposal will include the revise:t basis for cost sharing, as specified in section
33 below. '
In those instances when any re,anal agency seeks additional STIP Kundin~ for a
previously programmed project and the projected funding ir. cre~e excee~ls any
increase in the estimated cos~ of that project, the board of such r~giona] agency, by
resolution of a majority of board members, shall declare/n wriuag that the increase
in the STIP funding is ,not for the purpose of "back-filt/ng" other non-STIP funds
previously committed to the capital project wh/ch have already been, or in the
future will be, redirected to non-capital activities and purposes.
_J_ID
//
/
/
/
/
/!
/
1998 STI? Interim Guidelines, Amended 2t18/98
Pag~ 11
20.
Poolin~ of County .Shares~. Two or more regional agencies may agr_ee to
consolidate their courity shares for the 1998 STIP county share period (ending FY
2003-04) and the following share period (ending FY 2007-08). A pooling
agreement ,,,,'ill become effective for the 1998 STIP period if each ~egional agency
adopts a resolution incorporating the agreement and submits it to the Commission
with its RTI?, not later than Mm-ch 2, 1998. Similarly, SACOG may pool :he
shares of any coumies in its region by adopting a resolution and submitting i~ with
its RTIP, not later than March 2, 1998.
On the basis oft prior agreement, the Commission recognizes the consolidation of
the count3' shares fo~ Amador and Calaveras counties through t. he end of the 1998
$?[P period. These two regions may extend this agreement if each adopts a
resolution incorporating the agreement and submits it with its KTIP, not later than
Maxeh 2, 1998.
As an alternative to pooling, two regional agencies m~.y agree to accomplish the
same purpose by agreeing to a loan of a specified dollar amount from one region's
county share to the other during for the ',998 STIP period, with the loaned
amount to be returned in the following county share period (first available in the
2002 STIP). A regiorml agency, in its RTIP, may also propose to contribute all or
a portion of its current county share for the progrmn'aning of a project located in
another 'county.
The Metropolitan Transportation Commission (]vFfC) may pool its county
shares for the 1998 STIP period by adopting a resolution and submiuing it with
its RTIP, not later than March 2, 1998, provided that the mount of any county
share advanced or reserved is not more than 15 percent of the formula distribution
county share identified in the Fund Estimate (i.e., excluding the cumulative deficit
carried for, yard from the 1996 STIP).
Interrefflonal Improvement Pro~ram:
21,
General. The interregional improvement program consists of STIP projects and
reserves funded from the interregional program share, wkich is 25% of new $TIP
banding. Caltram will nominate a program of projects for the interregional share in
its iaterregional transportation improvement program (ITIP). The interregiorml
program has two parts:
(a)
The first, funded from up to 10% of new STIP funding, is nominated
solely by Caltrans in the ITIP. It is subject tc the north/south 40%/60%
split and o*Aerwise may include projects anywhere in :he State. The
projects may include State highway, intercity passenger mil, mass transit
guideway, or grade separation projects. Non-capitol costs for
~o ~uau~2a~dao £qunoo ~M~-I
k/Gl[ :0I 96-§I
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
CITY OF UKIAH
Needs - Treatment/Cost Details 5 Year Program
For 3% Inflation Factor
__ (Sorted by Functional Class then by PCI)
_
Street Section Initial ~, Surface Functional -
ID ID PCI i Type Class Year Treatment Cost
WPERKN 03 11 AC/AC !Arterial 1999 RECONSTRUCT SURFACE -~16,514
WPERKN ~ 03 11 i AC/AC !Arterial 2001 SEAL CRACKS $226
WPERKN ' 03 11 ~! AC/AC IArterial I 2003 SLURRY SEAL - $765
PINEST 05 13 ' AC/AC !ArterialI 1999 RECONSTRUCT SURFACE $47,704
PINEST 05 13 ', AC/AC Arterial 2001 SEAL CRACKS $652
PINEST 05 13 ~ AC/AC Arterial 2003 SLURRY SEAL $2,210
TALMAG 03 13 -I AC/AC Arterial 1999 RECONSTRUCT SURFACE $89,441
TALMAG 03 13 ~ AC/AC !Arterial 2001 SEAL CRACKS $1,223
TALMAG 03 13 ! AC/AC tArterial 2003 SLURRY SEAL $4,143
WS-TAND 03 , 16 AC/AC I~ 1999 RECONSTRUCT SURFACE ~ $62,492
WSTAND 03 16 i AC/AC /Arterial 2001 SEAL CRACKS4 $854
WSTAND 03___ 16 -~ ' --
AC/AC lArterial 2003 SLURRYSEAL I $2,895
EGOBBI 04 17 [ AC/AC t~rtefial 1999 RECONSTRUCT SURFACI~- _ .... $83,398
EGOBBI 04 17 i AC/AC IArterial __2001 SEAL CRACKS $1,140
EGOBBI 04 17 ' AC/AC iArterial 2003 !SLURRY SEAL $3,863
STATES 0lA 20 i AC/PCC Arterial 1999 RECONSTRUCT SURFACE $24,809
STATES 0lA 20- i __
i AC/PCC Arterial 2001 SEALCRACKS $339
STATES 0lA 20 i AC/PCC Arterial 2003 SLURRY SEAL $1,149
GROVEA 02 23 , AC/AC Arterial 1999 RECONSTRUCT SURFACE $64,087
GROVEA 02 23 i AC/AC Arterial 2001 SEALCRACKS $876
GROVEA 02 23 [AC/AC Arterial 2003 SLURRY SEAL $2,969
SCHOOL 04 23 '~ AC/AC Arterial 1999 RECONSTRUCT SURFACE $83,436
SCHOOL 04 23 ; AC/AC Arterial 2001 SEAL CRACKS $1,141
~ AC/AC Arterial 2003 SLURRY SEAL $3,8654
SCHOOL 04 23 --i
EGOBBI 01 24 ! AC/AC Arterial 1999 RECONSTRUCT SURFACE $91,468
EGOBBI 01 24 i AC/AC !Arterial 2001 SEAL CRACKS $1,250
EGOBBI 01 24 i AC/AC Arterial 2003 SLURRY SEAL $4,237
WSTAND 06 28 [ AC/AC Arterial 1999 RECONSTRUCT SURFACE $17,265
WSTAND 06 28~l AC/AC i Arterial 2001 SEAL CRACKS $236
WSTAND 06 28 i AC/AC IArterial 2003 SLURRYSEAL $799
WPERKN 01 29 ~ AC/AC Arterial 1999 RECONSTRUCT SURFACE $128,926
WPERKN 01 29 -- AC/AC Arterial 2001 SEAL CRACKS $1,762
WPERKN 01 29 AC/AC Arterial 2003 :SLURRY SEAL $5,973
WSTAND 05 31 ! AC/AC [Arterial 1999 RECONSTRUCT SURFACE $9,627
I
WSTAND 05 31 i AC/AC !Arterial 2003 SLURRY SEAL $446
TALMAG 04 35 i AC/AC Arterial 1999 RECONSTRUCT SURFACE $88,709
TALMAG 04 35 i AC/AC Arterial 2001 SEAL CRACKS $1,213
TALMAG 04 35 -i AC/AC !Arterial 2003 SLURRY SEAL -- $4,109
I
WALNUT 01 36 ~ AC/AC Arterial 1999 RECONSTRUCT SURFACI~ $181,416
WALNUT 01 36 ~[ AC/AC Arterial 2001 SEAL CRACKS $2,480
WALNUT 01 36 !AC/AC Arterial 2003 SLURRY SEAL -- $8,405
WSTAND 02 41 i AC/AC Arterial 2000 RECONSTRUCT SURFACE $69,006
WSTAND 02 41 AC/AC Arterial 2002 SEAL CRACKS $916
Date and Time Printed: 11/24/98 at 8:41 AM Page 1 of 10
Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Initial Surface ] Functional
Street 'Section --~C~-~ ~ --
ID ID e~ I Class Year Treatment Cost
-DORAST 04 46 i AC/AC !~eerial 2001 RECONSTRUCT SURFACE ...... $92,897
-- 1
DORAST 04 46 AC/AC Arterial 2003 SEAL CRACKS $1,197
WSTAND 04 54 'AC/AC Arterial 2003 SLURRY SEAL -- $2,086
WSTAND 04 54 i AC/AC 'Arterial 1999 THICK OVERLAY (2.5") W/FAB. $23,904
WPERKN 02 60 i AC/AC Arterial 2003 SLURRY SEAL - $2,457
WPERKN 02 60-I AC/AC [AA~:rr]:l 1999 'THICK OVERLAY (2.5") W/FAB. $28,147
~CHOOL 02 66~_+ AC/AC 2002 THICK OVERLAY (2.5") W/FAB. $23,944
STATES 03 69 ; AC/PCC Arterial 1999 THIN-AC OVERLAY(1.5 INCHES) -- $84,240
STATES 03 69 -~AC/PCC Arterial ~ 2001 SEAL CRACKS $4,446
STATES 03 69 i AC/PCC Arterial 2003 SLURRY SEAL - $15,070
SCOTT 01 72 ', AC/AC Arterial 2003 SLURRY SEAL $2,149
SCOTT 01 72 i AC/AC Arterial 1999 THIN OVERLAY (1.5") W/FABRIC $17,466
EGOBBI 02 73 i AC/AC Arterial 2003 SLURRY SEAL $3,239
EGOBBI 02 73 AC/AC Arterial 1999 THIN OVERLAY (1.5") $18,651
DORAST 03 77 i AC/AC Arterial 1999 THIN OVERLAY (1.5") $44,698
DORAST 03 77 i AC/AC Arterial 2001 SEAL CRACKS $2,359
DORAST 03 77 :AC/AC Arterial 2003 , SLURRY SEAL $7,996
-- _ __4 __
EPERKN 01 78-," AC/AC Arterial 2000 THIN OVERLAY (1.5") $5,171
SCHOOL 03 78 _~_AC/AC Arterial 2003 SEAL CRACKS $1,824
SCHOOL 03 78 i AC/AC Arterial 2001 THIN OVERLAY (1.5") $37,76~'
BUSHST 03 81 ~. AC/AC Arterial 2001 SEAL CRACKS $3,862
!BUSHST 03 81 ~ AC/AC Arterial i999 SLURRY SEAL $11,629
BUSHST 03 81 i AC/AC Arterial 2003 SLURRY SEAL $13,089
STATES 05 81 --i AC/PCC Arterial 2003 SLURRY SEAL $12,728
STATES 05 81 ! AC/PCC Arterial 2001 THIN AC OVERLAY( I .5 INCHES) $77,747
TALMAG 02 83 ! AC/AC Arterial 2001 SEAL CRACKS $1,283
TALMAG 0lB 83--i AC/AC Arterial _ 1999 SLURRY SEAL _ $213
TALMAG 02 83 ~ AC/AC Arterial 1999 SLURRY SEAL $3,862
TALMAG 01B 83 AC/AC Arterial 2003 SLURRY SEAL $240
TALMAG 02 83 ~ AC/AC Arterial 2003 SLURRY SEAL - $4,347
DORAST 01 85 ~ AC/AC Arterial 2001 SEAL CRACKS $4,928
DORA§T 01 85 ~-AC/AC Arterial 1999 SLURRY SEAL $14,840
DORAST 01 85 AC/AC Arterial 2003 SLURRY SEAL $16,703
EGOBBI 03 86 AC/AC Arterial 2001 SEAL CRACKS $551
EGOBBI 03 86 , AC/AC Arterial 1999 SLURRY SEAL - $1,660
EGOBBI 03 86 , AC/AC Arterial 2003 SLURRY SEAL $1,869
TALMAG 0lA 86 AC/AC Arterial 1999 SLURRY SEAL $386
TALMAG 0lA 86 ! AC/AC Arterial 2003 SLURRY SEAL $43,4--
,
STATES 04 88 I AC/PCC Arterial 2001 LC & THICK OL W/FABRIC $199,021
STATES 04 88 i AC/PCC Arterial 2003 SLURRY SEAL $17,954
WGOBBI 01 91 i AC/AC Arterial 2001 SEAL CRACKS $1,244
WGOBBI 01 91 AC/AC Arterial 1999 SLURRY SEAL $3,747
--I
WGOBBI 01 91 i AC/AC Arterial 2003 ~ SLURRY SEAL $4,217
DORAST 02 99 , AC/AC Arterial 2002 SEAL CRACKS $3,859
DORAST 02 99 AC/AC Arterial 2000 SLURRY SEAL $11,970
STATES 01 100 ! AC/PCC Arterial 2002 SEAL CRACKS $3,694
__
STATES 01 100 AC/PCC Arterial 2000 SLURRY SEAL $11,457
I Subtotal, Arterial = $1,965,678
,,
Date and Time Printed: 11/24/98 at 8:41 AM Page 2 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street Section Initiali Surface j Functional
ID ID PCI ' Type I Class Year Trea~nent ! Cost
MASON ,' 01 10 .... ~ AC/AC tCollector, i999 PULVERIZE/RECONSTRUCT '---$92,200
MASON I 01 10 ' AC/AC !Collector 2002 SEAL CRACKS $1,260
OAKST 04 11 _i AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $125,661
OAKST 04 11 ! AC/AC Collector 2002 SEAL CRACKS $1,718
EPERKN 06 12 i AC/AC Collector 2002 PULVERIZE/RECONSTRUCT -$124,763
OAKST 02 12 ~ AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $140,430
OAKST 02 12 AC/AC ~Collector 2002 SEAL CRACKS $1,920
WSMITH 03 12 i AC/AC ICollector 1999 PULVERIZE/RECONSTRUCT $9,627
WSTEPH 03 12 _i AC/AC iCollector 1999 PULVERIZE/RECONSTRUCT $34,905
WSTEPH 03 12 -i AC/AC tC-°llect°r 2002 SEAL CRACKS $477
GROVEA 01 16 i AC/AC ICollector 1999 PULVERIZE/RECONSTRUCT -- $159,140
GROVEA 01 16 AC/AC iCollector 2002 . SEAL CRACKS $2,175
SPRING 03 16 . AC/AC I Collector 1999 PULVERIZE/RECONSTRUCT $51,927
SPRING 03 16 ~ AC/AC Collector 2002 SEAL CRACKS - $710
WCHURC 04 19 ] AC/AC I Collector 1999 PULVERIZE/RECONSTRUCT - $9,195
OAKST 05 20 i AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $72,814
OAKST 05 20 i AC/AC Collector 2002 SEAL CRACKS $995
'WCHURC 03 23 ~ AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $42,562-
WCHURC 03 23:~ AC/AC Collector 2002 SEAL CRACKS $582
MASON 02 26 i AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $30,476
MASON 02 26 -.i AC/AC Collector 2002 SEAL CRACKS $417
ECHURC 01 29 i AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $11,822
I -
SPRING 02 30 _~_AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $152,497
SPRING 02 30 ', AC/AC Collector 2002 SEAL CRACKS $2,084
ESTEPH 01 31 i AC/AC Collector 1999 PULVERIZE/RECONSTRUCT $12,254
SPRING 01 41 ~, AC/AC Collector 2000 PULVERIZE/RECONSTRUCT $69,451
SPRING 01 41 - I AC/AC Collector 2003 SEAL CRACKS $922
LIVEOK 02 42 ~ AC/~C Collector 2000 PULVERIZE/RECONSTRUCT $144,005
LIVEOK 02 42 . AC/AC Collector 2003 SEAL CRACKS $1,911
WCLAY 03 43 _i AC/AC Collector 2001 PULVERIZE/RECONSTRUCT $31,536
CYPRES 02 47 AC/AC ~Collector 2002 PULVERIZE/RECONSTRUCT $68,287
ORCHAR 01 56 : AC/AC Collector 2002 SEAL CRACKS $2,911
ORCHAR 01 56 i AC/AC Collector 1999 THICK OVERLAY (2.5") W/FAB. $113,047
DESPIN 01 59 i-AC/AC, Collector 2002 SEAL CRACKS $2,771
DESPIN 01 59 AC/AC Collector 1999 THICK OVERLAY (2.5") W/FAB. $107,60~--~
BUSHST 02 61 , AC Collector 2002 SEALCRACKS $2,033
BUSHST 02 61 - AC Collector 1999 THICK OVERLAY (2.5") W/FAB. $78,953
ECLAYS 02 62 ~ AC/AC Collector 2001 THICK OVERLAY (2.5") W/FAB. $8,780
WMILLS 03 62 i AC/AC Collector 2001 THICK OVERLAY (2.5") W/FAB. $52,305
HIGHLN 02 67 i AC/AC Collector 2002 THICK OVERLAY (2.5") W/FAB. $29,603
HIGHLN 01 67 AC/AC Collector 2003 THICK OVERLAY (2.5") W/FAB.- $13,945
APBLVD 01 68 AC Collector 2001 ,THICK OVERLAY (2.5") W/FAB. $107,801
PINEST 01 69 . AC/AC Collector 2002 SEAL CRACKS $630
PINEST 01 69 AC/AC Collector 1999 THIN OVERLAY (1.5") $12,289
MAINST 03 71~', AC/AC Collector 2002 SEAL CRACKS $1,851
MAINST 03 71 AC/AC Collector 1999 THIN OVERLAY (1.5") $36,126
OAKST 03 72 ! AC/AC Collector 2002 SEAL CRACKS $688
OAKST 03 72 ; AC/AC Collector 1999 THIN OVERLAY (1.5") $13,425
CLARA 02 74 i AC/AC Collector 2002 SEAL CRACKS $946
Date and Time Printed: 11/24/98 at 8:41 AM Page 3 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street i Section' Initial . Surface [ Functional
ID ID PCI ' Type i Class ~'ear Treatment Cost
,
CLARA ~- 74 i AC/AC 1Collector 1999 THIN OVERLAY (1.5") W/FABRIC $26,058
EMPIRE 01 75 AC ]Collector 2002 SEAL CRACKS -'- $1~969
EMPIRE 01 75~! AC iCollector 1999 THIN OVERLAY (1.5") W/FABRIC $54,230
WMILLS 02 76 '. AC/AC Collector 2002 SEAL CRACKS $1,143
WMILLS 02 76 -i AC/AC Collector __ 1999 THIN OVERLAY (1.5") $22,310
_
PINEST 02 77 _i AC/AC Collector 2002 SEAL CRACKS $356
'PINEST 02 77 _i_AC/AC. Collector 1999 THIN OVERLAY (1.5") $6,938
COMMRC 01 78 _]_ AC Collector 2002 SEAL CRACKS - $1,428
COMMRC 01 78 ! AC Collector 1999 THIN OVERLAY (1.5") $27,872
MAINST 01 78 _i AC/AC Collector 2003 SEAL CRACKS - $1,029
MAINST 01 78 --i AC/AC Collector _ 2000 THIN OVERLAY (1.5") $20,680
LOWGAP 01 79 ~, AC/AC Collector 2002 SEAL CRACKS $1,596
~ AC/AC Collector 1999 SLURRY SEAL $4,806
LOWGAP 01 79
WSMITH 02 79 I AC/AC Collector 2001 THIN OVERLAY (1.5") $11,184
NORTON 02 80 -i- AC/AC Collector 2001 THIN OVERLAY (1.5") $4,885
OAKST 06 80 -i AC/AC Collector _ 2002 !SEAL CRACKS $1,154
OAKST 06 80 i AC/AC Collector 1999 THIN OVERLAY (1.5") $22,511
MAINST 02__ 81-!--AC/AC Collector 2002 SEAL CRACKS $564
MAINST 02 81 ! AC/AC ~Collector 1999 SLURRY SEAL ..... $1,697
EMILL 01 82 i AC/AC [Collector 2001 THIN OVERLAY(1.5") $4,779
HENRYS 01 83 i AC/AC ~Collector 200~- SEAL CRACKS $547
HENRYS 01 83 i AC/AC Collector 1999 SLURRY SEAL $1,647
HENRYS 02 83 I AC/AC Collector 2001 THIN OVERLAY (1.5") --- $6,229
MCPEAK 01 83,~AC/AC Collector 2002 SEAL CRACKS _ $745
MCPEAK 01 83 ! AC/AC ICollector 1999 SLURRY SEAL $2,244
WCLAY 01 83 AC/AC Collector 2002 SEAL CRACKS $1,287
WCLAY 01 83 I AC/AC Collector 1999 SLURRY SEAL $3,874
WSMITH 04 83-- AC/AC Collector 2001 THIN OVERLAY(1.5") $2,973
EGOBBI 05 87 !AC/AC Collector 2002 SEAL CRACKS $775
EGOBBI 05 87 iAC/AC Collector 1999 SLURRY SEAL $2,334
BUSHST 01 91 1- AC Collector 2001 THIN OVERLAY (1.5") W/FABRIC $63,806
LOWGAP 03 92] AC/AC Collector 2002 SEALCRACKS $1,593
-- I
LOWGAP 03 92 [ AC/AC Collector 1999 THIN OVERLAY (1.5") W/FABRIC $43,878
iWASHAV 02 96 I AC/AC Collector 2002 SEAL CRACKS $1,190
WASHAV 02 96 !AC/AC Collector 1999 SLURRY SEAL $3,584
~ AC Collector 2003 SEAL CRACKS $1,122
APBLVD 02 100i
^PBLVD 02 100 AC Collector 2000 SLURRY SEAL $3,479
APBLVD 03 100 AC Collector 2001 SLURRY SEAL .... $3,094
APBLVD 04 100 ! AC !Collector 2001 SLURRY SEAL $843
___
SPRING 04 100_ AC/AC Collector 1999 SEAL CRACKS $742
,
SPRING 04 100 i AC/AC Collector 2001 SLURRY SEAL $2,370
WCLAY 02 100 AC/AC Collector 2001 SEAL CRACKS $2,487
WCLAY 02 100 AC/AC Collector 2003 SLURRY SEAL $8,428
i Subtotal, Collector = $2,~360,895
I
I
,
Date and Time Printed: 11/24/98 at 8:41 AM Page 4 of 10 Filename: NEEDCSTI.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street lSection!Initial Surfacei Functional ~_
ID]~ ID , PCI ' Type ~ Class ! Year Treatment Cost
MORRIS .... ~i- !--~ 3-- AC/AC ~Residential/Local 1999 PULVERIZE/RECONSTRUCT $11,822
RUPEST ~i~ I ~ AC/AC ~~n~ial/Local 1999 PULVERIZE/RECONSTROCT $26,911
ORRSTR 01I 6 AC/AC~-e~I 1999 PULVERIZE/RECONSTRUCT $23,495
EASTLK 01E-- 8 AC/AC iResidential/Local 1999 PULVERIZE/RECONSTRUCT $16,007
GIORNO 01 10 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $25,610
PERRYS I 01 10 : AC/AC iResidential/Local 1999 PULVERIZE/RECONSTRUCT _4 $36,876
SPRING 06 10 AC/AC ~,Residential/Local 1999 I PULVERIZE/RECONSTRUCT $39,691
BRUSHS 01 11 : AC/AC Residential/Local 1999 i PULVERIZE/RECONSTRUCT $23,645
POMROY 01 11 __ i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $18,166
WABASH 02 11 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $87,940
WABASH 02 11 __ j AC/AC t Residential/Local 2002 SEAL CRACKS $1,202
CUNNIN 01 13 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $41,999
HOLDEN 01 13 _] AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $38,283
NBARNE 01 13i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $35,862
~TODDRD 01 1~- !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $29,013
CHERYC 01 II 15-i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $30,401
I o o
MENDOD 04 15 : AC/AC !Residential/Local 1999 PULVERIZE/RECONSTRUCT $131,929
MENDOD l__ 04 15 AC/AC Residential/Local 2002 SEAL CRACKS - $1,803
PARKBL 01 .~_ 1~5_i AC/AC IResidential/Local 1999 PULVERIZE/RECONSTRUCT $36,857
POMLWY 01 ~ 15 AC/AC /Residential/Local 1999 PULVERIZE/RECONSTRUCT $27,023
WCHURC 01 I 15 i AC/ACiResidential/L°cal 1999 PULVERIZE/RECONSTRUCT $79,345
WCHURC 01 15 AC/AC Residential/Local 2002 SEAL CRACKS $1,085
MENDOD 01 16 ? AC/AC Residential/Local 1999 PULVERIZE/RECONSTRU~2-T $29,313
MULBER 02 16 AC/AC Residential/Locai 1999 PULVERIZE/RECONSTRUCT $15,013
PINEST, 06 16 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT ----$55,868
MENDOD i 03 17 ~ AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $30,082
I
WABASH 01 17 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $48,042
WAUGHL 02 17 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $48,042
CLAYPL 01 18 _ AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $22,932
ALICEA 02 19 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $45,246
BETTYW 01 19 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $11,372
POMLDR 01 19 ', AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $68,047_
THOMAS 01 19 ~ AC/AC IResidential/Local 1999 PULVERIZE/RECONSTRUCT $47,948
BETTYS 03 20 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $16,045
CYPRES 03 20 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $23,908
MARWEN 02 21 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $35,018
MENDOD 02 21 i AC/AC Residential/Local 1999 i PULVERIZE/RECONSTRUCT -- $88,709
MENDOD 02 21 '~ AC/AC Residential/Local 2002 SEAL CRACKS $1,213
SNUFFN 01 21 , AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $13,136
LUCEAV 01 22 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $124,553
LUCEAV 01 22 _ i AC/AC Residential/Local 2002 SEAL CRACKS $1,703
THOMPS 01 22 :, AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $37,157
ESTAND 02 23 [AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $32,278
JACKSN 01 23 AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $19,479
!GIBSON 01 25 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $19,385
GIBSON 02 25 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $51,063
KINGSC 01 25 ( AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $41,005
BEACLN 01 26 I AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $59,546
COOPER 01 26 AC/AC i Residential/Local 1999 PULVERIZE/RECONSTRUCT $24,828
Date and Time Printed: 11/24/98 at 8:41 AM Page 5 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street Section Initial [ Surface FunctionalI
ID ID- PCI i Type I Class Year Treatment 1 Cost
ESMITH 02 26 AC/AC Residential/Local 199~ PULVERIZE/RECONSTRUCT $25,466
OAKST 01 ,I 26TM_~_ AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT .... -$53,672
BUSHST 05 27 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $158,502
BUSHST 05 27 i AC/AC Residential/Local 2002 SEAL CRACKS $2,167
LORRAN 02 28 i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT .... $25,541-
OAKPRK 01 28 ! AC/AC . Residential/Local 1999 :PULVERIZE/RECONSTRUCT $52,452
OBSER-V 01 29 - [ AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $97,210
OBSERV 01 29 _ ~ AC/AC Residential/Local 2002 SEAL CRACKS $1,329
FAIRWY I, 01 30 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $73,921
!FAIR'~/Y 01 30 _i AC/AC Residential/Local 2002 SEAL CRACKS $1,010
ALBRIG 01 ~ 32-i AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $22,613
BETTYS 01 34 /AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $65,045
EASTLK 02W 34 _i AC/AC !Residential/Local 1999 PULVERIZE/RECONSTRUCT - $16,007
MARLNS 02 35 !AC/AC Residential/Local 1999 PULVERIZE/RECONSTRUCT $17,715
DOMINI 01 36 ~ AC/AC Residential/Local 2000 PULVERIZE/RECONSTRUCT $51,706
WCHURC 02 36~ AC/AC Residential/Local 2000 PULVERIZE/RECONSTRUCT $19,832
MAPLEA 02 37 !AC/AC Residential/Local 2000 PULVERIZE/RECONSTRUCT $64,638
SEMINA 01 38 i AC/AC Residential/Local 2001 ,PULVERIZE/RECONSTRUCT $29,505
PARKPL 01 39 ~ AC/AC Residential/Local 2001 PULVERIZE/RECONSTRUCT $30,521
LORRAN 01 40 i AC/AC Residential/Local 2002 PULVERIZE/RECONSTRUCT $58,505
MARLNC 01 41 --~--AC/AC Residential/Local 2002 PULVERIZE/RECONSTRUCT $46,078
.HORTEN 01 42 i AC/AC Residential/Local 2003 PULVERIZE/RECONSTRUCT $132,1
COCHRN 02 43 -i AC/AC Residential/Local 2003 PULVERIZE/RECONSTRUCT $42,708
ESMITH 01 43 ~ AC/AC Residential/Local 2003 PULVERIZE/RECONSTRUCT $10,307
FORDST 01 43 i AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. $24,652
LEWISL 01 43 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $20,995
MENDOP 02 43 .. AC/AC Residential/Local 2003 PULVERIZE/RECONSTRUCT $45,053
MENDOP 01 43 ! AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. $16,505
OKMNRD 01 43 _~_AC/AC Residential/Local 2003 PULVERIZE/RECONSTRUCT $64,253
ELRIOC 01 50 i AC/AC Residential/Local 1999 .THICK OVERLAY (2.5") W/FAB. $19,282
PINEST 03 50 ! AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $18,525
SEMINA 02 50 ; AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $14,252
WSTAND 01 50 AC/AC Residential/Local 2002 SEAL CRACKS $1,285
WSTAND 01 50 ! AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $49,900
,YKYOCT 01 50 ~ AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $18,973
LOCKWD 01 51 AC/AC Residential/Local 2002 SEAL CRACKS $1,855
LOCKWD 01 51 . AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $72,041
HAZELA 01 52 ] AC/AC Residential/Local 2002 SEAL CRACKS $1,330
HAZELA 01 52 [ AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $51,653
MCPEAK 02 52 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $8,964
MOHWKD 01 52 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $27,997
PARKCT 01 52 ]~AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $9,203
WAUGHL 01 52 1 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $17,450
WSTEPH 01 52 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $4,641
DEBORA 01 53 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $10,029
ESTAND 01 54 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $4,860
CLUBHS 01 55 I AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $14,867
NOKOMS 01 55 . AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. $29,043
,PINEST ' 04 55 ~ AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. $32,397
Date and Time Printed: 11/24/98 at 8:41 AM Page 6 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
~_Street Section~ Initial Surface Functional! [ _j ..........
ID ID I PCI ! Type Class Year Treat~rnen~. Cost
YAQUID 01 ] 55 ~ AC/AC lResidential/Local i999 THICK OVERLAY (2.5") W/FAB. "- $-i6,~7~
APPLEA 01 57 AC/AC iResidential/Local 1999 THICK OVERLAY (2.5") W/FAB. $17,968
HLNDDR 01 58 ! AC/AC Residential/Local 2002 SEAL CRACKS ....... $~,002
HLNDDR 01 58 AC/AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB. - ...... ~38,894
OKMNRD 02 58 _! AC/AC Residential/Local 1999 ~-IICK OVERLAY (2.5") W/FAB. - $31,523
EMPIRE 02 59 i AC Residential/Local 2002 SEALCRACKS --i $1,047
EMPIRE 02 59 :' AC Residential/Local 1999 THICK OVERLAY (2.5") W/FAB./ $40,667
FORDST 03 59 -i ~AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. --$43,270
HOPEST 01 59 i AC/AC Residential/Local 2003 SEAL CRACKS $1,006
HOPEST 01 59 ! AC/AC Residential/Local 2000 THICK OVERLAY (2.5") W/FAB. $40,245
STELLA 01 59 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") -~10,812
WASHAV 01 59 AC/AC Residential/Local 2002 SEAL CRACKS $1,339
WASHAV 01 ~ 59 . AC/AC 'Residential/Local 1999 THIN OVERLAY (1.5") $26,135
YOSMDR 01 59 AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. $35,747
HLNDCT 01 62 i AC/AC Residential/Local 2001 THICK OVERLAY (2.5") W/FAB. - $29,533
ROSEAV 01 62 i AC/AC iResidential/Local 2002 THICK OVERLAY (2.5") W/FAB. $43,991
BRICAR 01 ._ 6~3_ j AC/AC !Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $14,819
ELMSTR 0! 63 ~__AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $102,012
LAUREL 01 63 ! AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $47,945
LUCEAV 02 63 -i AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $49,022
OAKST 07 63 ' AC/AC Residential/Local 2002 THICK OVERLAY (2.5") W/FAB. $35,110
iPEACHS 01 i 63 i AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $34,437
POMODR 01 63 Y, AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $58,864
SANJAC 01 65 i AC/AC Residential/Local 1999 THIN OVERLAY(1.5") $18,141
SIDNCT 01 65 ~' AC/AC I!Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $27,722
BRUSHS 02 67 --i AC/AC Residential/Local 2003 THICK OVERLAY (2.5") W/FAB. $19,875
WASHOD 01 68 [ AC/AC Residential/Local 2002 SEAL CRACKS - $1,095
WASHOD 01 68 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $21,364
CALVCT 01 69 ! AC/AC Residential/Local 2002 SEAL CRACKS $1,232
CALVCT 01 69 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") W/FABRIC $33,92~-
ELRIOS 01 69 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $16,92d-
FREITA 01 70 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $10,316
AC/AC Residential/Local 2002 SEAL CRACKS $1,157
OBSERV 02 70 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $22,581
OBSERV 02 70 ~
SCHOOL 01 70 I AC/AC Residential/Local 1999 THIN OVERLAY (1.5") W/FABRIC $22,440
WASHCT 01 70 ! AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $8,149
CAPPSL 02 71 ~ AC IResidential/Local 1999 THIN OVERLAY (1.5") $8,950
DORAAV 02 71 i AC/AC i Residential/Local 2002 SEAL CRACKS $1,318
DORAAV 02 71 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") -~25,719
NEHOCC 01 71 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") W/FABRIC $6,867
NORTON 01 71 ! AC/AC Residential/Local 1999 THIN OVERLAY (l.5") $10,412
WAUGHL 03 71 i AC/AC Residential/Local 2002 SEAL CRACKS $1,479
WAUGHL 03 71 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $28,868
DORAAV 01 72 ! AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $10,462
FORDST 02 72 ! AC/AC Residential/Local 1999 ~THIN OVERLAY (1.5") W/FABRIC $19,713
PLUMDR 01 72 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $12,975
TALMFR 01 72 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $10,677
ECLAYS 01 73 ~ AC/AC Residential/Local 2002 SEAL CRACKS $1,131
ECLAYS i 01 73 ~1 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $22,065
Date and Time Printed: 11/24/98 at 8:41 AM Page 7 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street Section[ Initial~ Surface Functional ___[
ID _ I~D___ PCI ! Type Class Year Treatment
_SOUTHA 01 73 AC/AC i Residential/Local ~999 THIN OVERLAY (1.5") $9,225
ARLING 01-- 74 t AC/AC ]Residential/Local 1999 THIN OVERLAY (1.5") $17,129
COURTS 01 74 : AC/AC jResidential/Local 1999 THIN OVERLAY (1.5") $12,068
ELMSTR 02 75 ~: AC/AC Residential/Local 2002 SEAL CRACKS -$1,102
E__LMSTR 02 75 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $21,509
EVANSS _ 01 75 _i AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $8,705
HILLCR 01 75 ' AC/AC .Residential/Local 1999 THIN OVERLAY (1.5") -~16,904
INCLCT 01 I 75 i A~ [Residential/Local 1999 !THIN OVERLAY(1.5")
$3,694
MARLNS 01 75 ~: AC/AC ~1 1999 THIN OVERLAY (1.5") $7,198
STFRAN 01 75 i AC/AC Residential/Local 1999 THIN OVERLAY (1.5")
.... I _Resi. d. ent.ia!~oca! ] _ $8,599
CYPRES 01 76 -i AC/AC Residential/Local I 1999 THIN OVERLAY (1.5") $13,395
DOOLCN 01 76 ~ AC/AC Residential/Local 1999 THIN OVERLAY (1.5") ____$3,333
iLORRAN 04 76 I AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $9,536
-- _
MULBER 01 76 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $10,512
SHLNDA 01 76 i AC/AC Residential/Local 2001 THIN OVERLAY (1.5") - $19,914
SUMMIT 01 76 I AC 'Residential/Local 1999 THIN OVERLAY (1.5") $3,944
CRESTA 01 77-~ AC/AC Residential/Local 2002 SEAL CRACKS -- $311
CRESTA 01 77 I AC/AC Residential/Local 1999 SLURRY SEAL - $937
HOSPIT 01 77 i AC Residential/Local 2001 THIN OVERLAY (1.5") - $47,132
MYRONS 01 77--! AC/AC Residential/Local 2002 SEAL CRACKS $385
MYRONS 01 77 - I AC/AC Residential/Local 1999 SLURRY SEAL $1,160
BEACLN 02 78 I AC/AC Residential/Local 1999 THIN OVERLAY (1.5") $11,653
BEACWY 01 78 : AC/AC Residential/Local 2001 THIN OVERLAY (1.5") $2,124
HILLVW 01 78 i AC/AC Residential/Local 2001 THIN OVERLAY (1.5") __ $22,421
MAPLEA 01 78 ~'~ AC/AC Residential/Local_ 2000 THIN OVERLAY (1.5") _ $9,734
WMILLS 01 78__! AC/AC Residential/Local 2000 THIN OVERLAY (1.5") $15,261
BANKER 01 79 i AC/AC Residential/Local 2002 SEALCRACKS $428
BANKER 01 79 iAC/AC Residential/Local 1999 SLURRY SEAL $1,286
BETTYS 02 79[~' AC/AC Residential/Local 2002 SEAL CRACKS $728
BETTYS
02
79 -i AC/AC Residential/Local 1999 SLURRY SEAL -$2,192
CAPPSL 01 79 i AC Residential/Local 2001 THIN OVERLAY (1.5") $33,749
FREITA 02 79 --~- AC/AC Residential/Local 2002 SEAL CRACKS $329
FREITA 02 79 AC/AC Residential/Local 1999 SLURRY SEAL $991
GARRET 03 79 AC/AC Residential/Local 2002 SEAL CRACKS $636
GARRET 03 79 AC/AC Residential/Local 1999 SLURRY SEAL $1,915
HAMILT 01 79 AC/AC Residential/Local 2002 : SEAL CRACKS _ __ $490
HAMILT 01 79 AC/AC Residential/Local 1999 SLURRY SEAL $1,476
LESLIE 01 79 ~ AC/AC Residential/Local 2002 SEAL CRACKS $1,754
LESLIE 01 79 AC/AC Residential/Local 1999 SLURRY SEAL $5,283
.LORRAN 03 79 ~ AC/AC Residential/Local 2002 SEAL CRACKS $190
LORRAN 03 79_ AC/AC Residential/Local 1999 SLURRY SEAL $570
MAINST 04 79 i AC/AC Residential/Local 2002 SEAL CRACKS _ $1,052
MAINST 04 79 ] AC/AC Residential/Local 1999 SLURRY SEAL _ $3,167
WARREN 01 79 AC/AC Residential/Local 2002 SEAL CRACKS $462
WARREN 01 79 AC/AC Residential/Local 1999 SLURRY SEAL $1,390
WARREN 02 79 AC/AC Residential/Local 1999 THIN OVERLAY (1.5") _ $10,612
COCHRN 01 80 ~, AC/AC Residential/Local 2002 SEAL CRACKS $701
COCHRN 01 80 AC/AC Residential/Local 1999 SLURRY SEAL $2,109
GARDNS 01 80 ! AC/AC Residential/Local 2002 i SEAL CRACKS ~ $1,040
Date and Time Printed: 11/24/98 at 8:41 AM Page 8 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street Section Initial_.' Surface I Functional ~-v
ID ID PCI : Type i Class] ,ear Treatment ' t. Cost
GARDNS 01 80 4_i AC/AC ~ Residential/Local 1999 SLURRY SEAL - - $-3,130
GARRET 01 ' 8~0_i AC/AC Residential/Local 2000 THIN OVERLAY (1.5") $2,268
LIVEOK 01 8~0_i AC/AC Residential/Local 2002 SEAL CRACKS / $333
LIVEOK 01 80 --ei AC/AC Residential/Local 1999 SLURRY SEALI $1,001
MYSZKA 01 80 _i AC/AC Residential/Local 2002 SEAL CRACKS $194
MYSZKA 01 80 --i AC/AC Residential/Local 1999 'SLURRY SEAL $584
PARKBL 02 80 i AC/AC¢---IResidential/Local 2000 THIN OVERLAY (1.5") $17,942
SBARNE
! 02 80 i AC/AC ~Res~e-ntial/Local 2000 THIN OVERLAY (1.5") $9,074
STELLA 02 80 -~ AC/AC IResidential/Local 2000 THIN OVERLAY (1.5") $5,155
WIATTD 01 80 i AC/AC Residential/Local 2002 SEAL CRACKS -- $347
'WlATTD 01 80- ~ AC/AC Residential/Local 1999 SLURRY SEAL $1,045
WSTAND 0lA 80- AC/AC Residential/Local 2002 SEAL CRACKS $701-
WSTAND 01A 80 ~. AC/AC Residential/Local 1999 SLURRY SEAL $2,111
CRYSBY 01 81 i AC Residential/Local 2002 SEAL CRACKS $344
CRYSBY 01 81 ] AC Residential/Local 1999 SLURRY SEAL $1,035
DONNRC 01 81 ' AC tResidential/L°cal 2002 SEA~, CRACKS -' $376
DONNRC 01 81 _i AC Residential/Local 1999 SLURRY SEAL $1,132
DONNRL 01 81 ! AC Residential/Local 2002 SEAL CRACKS $838
DONNRL 01 81 ; AC Residential/Local 1999 SLURRY SEAL $2,522
HOMEWD 01 81 I AC Residential/Local 2002 SEAL CRACKS $519
----Jr
HOMEWD 01 81 AC Residential/Local 1999 SLURRY SEAL $1,561
MARSHL 01 81 i AC/AC Residential/Local 2002 SEAL CRACKS $575
~MARSHL 01 81 i AC/AC Residential/Local 1999 SLURRY SEAL -- $1,730
MILLCT 01 81 ~'! AC/AC Residential/Local 2002 SEAL CRACKS $667
MILLCT 01 81 -i AC/AC ,Residential/Local 1999 SLURRY SEAL $2,008
OKMNRD 03 81 i AC/AC Residential/Local 2002 SEAL CRACKS _ $380
t AC/AC Residential/Local 1999 SLURRY SEAL $1,143
OKMNRD 03 81 --I
WASHOD 02 81 i AC/AC Residential/Local 2001 THIN OVERLAY (1.5") $14,041
ZEPHYR 01 81 i AC Residential/Local 2002 'SEAL CRACKS -- $170
ZEPHYR 01 81 AC Residential/Local 1999 SLURRY SEAL $510
BUSHST 04 82 !AC/AC Residential/Local 2002 SEAL CRACKS $453
BUSHST 04 82 I AC/AC 'Residential/Local 1999 SLURRY SEAL $1,365
CARGLN 01 82- AC Residential/Local 2002 SEALCRACKS $882
CARGLN 01 82 ~ AC Residential/Local 1999 SLURRY SEAL - $2,656
~HELENA 02 82 i AC/AC Residential/Local 2002 SEAL CRACKS $633
HELENA 02 82 i AC/AC Residential/Local 1999 SLURRY SEAL $1,904
JONESS 01 82 i AC/AC Residential/Local 2002 SEAL CRACKS $2,190
JONESS 01 82 _LAC/AC Residential/Local 1999 SLURRY SEAL -- $6,594
POMODR 02 82_ AC/AC Residential/Local 2002 SEAL CRACKS $698
POMODR 02 82 , AC/AC Residential/Local 1999 SLURRY SEAL $2,101
ALICEA 01 83 AC/AC Residential/Local 2002 SEAL CRACKS _ $595
ALICEA 01 83 . AC/AC Residential/Local 1999 iSLURRY SEAL $1,792
BAYWDC 01 83 AC/AC Residential/Local 2002 SEAL CRACKS $499
BAYWDC 01 83 AC/AC Residential/Local 1999 SLURRY SEAL $1,501
_
CINDEE 01 83 AC Residential/Local 1999 SEAL CRACKS $1,016
CINDEE 01 83 AC Residential/Local 2001 SLURRY SEAL $3,247
CNYNVW 01 83 AC/AC Residential/Local 2002 SEAL CRACKS $269
CNYNVW 01 83 ' AC/AC Residential/Local 1999 SLURRY SEAL $811
EWASHG 01 83 i AC/AC Residential/Local 2002 SEAL CRACKS $1,546
Date and Time Printed: 11/24/98 at 8:41 AM Page 9 of 10 Filename: NEEDCST1.XLS
City of Ukiah Pavement Management System - Needs/Treatment Cost Details
Street Section Initial Surface __ Functional
ID ID PCI Type -t Class Year Treatment ~Cost
EWASHG] 01 l- 01-~ 83 ~ AC/AC Residential/Local 1999 SLURRY SEAL ......... $54,655
HELENA _ 83 AC/AC Residential/Local 2002 SEAL CRACKS $1,269
HELENA 04 8~3__~ AC/AC Residential/Local 2002 SEAL CRACKS $622
HELENA 01 83~-AC/AC Residential/Local 1999 SLURRY SEAL $3,822
HELENA 04 83 ~ AC/AC Residential/Local 1999 SLURRY SEAL $1,874
INCLDR 01 83 : AC Residential/Local 2002 SEALCRACKS $599
INCLDR 01 83 i AC Residential/Local 1999 SLURRY SEAL - $1,802
LESLIE 02 83 i AC/AC Residential/Local 2002 SEAL CRACKS $758
LESLIE 02 83- AC/AC Residential/Local 1999 SLURRY SEAL $2,282"
MAGNOL 01 83 lAC/AC Residential/Local 2002 SEAL CRACKS - $996
MAGNOL 01 83 AC/AC Residential/Local 1999 SLURRY SEAL $2,999
MARWEN 01 83 AC/AC Residential/Local 2002 SEAL CRACKS $405
MARWEN 01 83 AC/AC Residential/Local 1999 SLURRY SEAL $1,219
NOKOMS 02 83 !AC/AC Residential/Local 2002 SEAL CRACKS $262
NOKOMS 02 83 i-AC/AC Residential/Local 1999 SLURRY SEAL $789
~OAKST 08 83 !AC/AC Residential/Local 2002 SEAL CRACKS - $439
OAKST 08 83 _i AC/AC Residential/Local 1999 SLURRY SEAL $1,321
OKMNRC 01 83 !AC/AC Residential/Local 2002 SEAL CRACKS $563
- i Residential/Local
OKMNRC 01 83 L AC/AC 1999 SLURRY SEAL $1,694
OKMNRD 04 83 AC/AC Residential/Local 2002 SEAL CRACKS $443
OKMNRD 04 83 i AC/AC Residential/Local 1999 SLURRY SEAL $1,333
ORCHAR 03 _ 8~3_!_ AC Residential/Local 1999 SEAL CRACKS $2,425
ORCHAR 03 83 i AC Residential/Local 2001 SLURRY SEAL $7,748
PARKBL 03 83 i AC/AC Residential/Local 2002 SEAL CRACKS $359
~ AC/AC Residential/Local 1999 SLURRY SEAL $1,081
PARKBL 03 83
__
SBARNE 01_ 83 ; AC/AC Residential/Local 2002 ~SEAL CRACKS $308
SBARNE 01 83 -i AC/AC Residential/Local 1999 SLURRY SEAL $927
_.
TAHOEC 01 83 AC Residential/Local 2002 SEALCRACKS $325
__
TAHOEC 01 83 AC Residential/Local 1999 SLURRY SEAL $979
WILLOW 01 83 i AC/AC Residential/Local 2002 SEAL CRACKS $652
WILLOW 01 83 !AC/AC Residential/Local 1999 SLURRY SEAL $1,963
YOSMDR 02 83 [AC/AC Residential/Local 2002 SEAL CRACKS $459
YOSMDR 02 83 ~ AC/AC Residential/Local 1999 SLURRY SEAL _ $1,381
CLARA 01 95 !AC/AC Residential/Local 2002 SEAL CRACKS $2,027
CLARA 01 95 . i AC/AC !Residential/Local 1999 SLURRY SEAL $6,104
,
AIRPTR 02 100 [ AC Residential/Local 1999 SEAL CRACKS $472
AIRPTR 01 I00 ! AC/AC Residential/Local 2001 SEAL CRACKS $1,881
--!
AIRPTR 02 100 i AC Residential/Local 2001 SLURRY SEAL $1,507
CLEVEL 01 100 : AC Residential/Local 2002 SEAL CRACKS $170
CLEVEL 02 100-i AC Residential/Local 2002 SEAL CRACKS $180
HASTNG 01 100 iI AC Residential/Local 1999 SEAL CRACKS - $221
HASTNG 02 100 i AC Residential/Local 1999 SEAL CRACKS $764
i
HASTNG 01 100 i AC Residential/Local 2001 SLURRY SEAL $705
HASTNG 02 100 AC Residential/Local 2001 SLURRY SEAL $2,441
SPRING 05 100. AC/AC Residential/Local 2002 SLURRY SEAL $382
~ Subtotal, Residential/Local = $5,062,263
_
j Grand Total, 5-year Prolgram = $9,388,836
Date and Time Printed: 11/24/98 at 8:41 AM Page 10 of 10 Filename: NEEDCST1.XLS
r
ITEM NO. 9b
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT: SELECTION AND APPOINTMENT OF VICE-MAYOR
On November 3, 1998, the citizens of Ukiah elected Jim Mastin Mayor of the City, leaving the position
he held as Vice-Mayor vacant. The present City Council needs to appoint a new Vice-Mayor. For
background, the Vice-Mayor has historically been the Councilmember with the most tenure on the
City Council.
RECOMMENDED ACTION: By Motion, Appoint a Vice-Mayor for the Ukiah City Council.
ALTERNATIVE COUNCIL POLICY OPTIONS: Postpone the selection process for Vice-Mayor to a
later date.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
N/A
City of Ukiah City Counci~ ~
Marie Ulvila, City Clerk ,~'~----~-~'
Candace Horsley, City Manager
Candace Horsley, ager
c:asrccvm
ITEM NO. 9c
DATE: December 2, 1998
AGENDA SUMMARY REPORT
SUBJECT: APPOINTMENT OF CITY COUNCIL MEMBERS TO VARIOUS COMMITTEE/
COMMISSION ASSIGNMENTS
With the recent election of Mayor and two new City Councilmembers, the City Council's
committee/commission assignments are in need of review and new appointments considered.
Attached for your review is a Draft Recommendation provided by Mayor-elect Mastin. Further
discussion on this matter will take place at the City Council meeting.
RECOMMENDED ACTION: Review City Council Committee Assignment Listing And Make
Appropriate Appointments
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that City Council appointments to
various committees/commissions are not appropriate at this time.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Mayor-elect Jim Mastin
Marie Ulvila, City Clerk
Candace Horsley, City Manager and Jim Mastin, Mayor-elect
1. Draft Recommendations for City Council Committee Assignments
APPROVED: ,(~~ ' ..
Candace Horsley, City~anager
c:asrcom.
COUNCIL COMMITTEE ASSIGNMENTS
December 2, 1998
DRAFT RECOMMENDATIONS
Chamber of Commerce Liaison
City/County Leadership Group
Selection Committee
Council/County Supervisor Committee
Councilmember Baldwin
Mayor Mastin
Mastin (re
Mayor Mastin
C
Courthouse Facilities Plannin Committee
Overall Economic ,ment
Disaster Council
Investment Oversight Committee
of California Cities Committees
Local A Formation Commission (LAFCO)
Main Street Board of Directors
Mendocino Council of Governments (MCOG)
ember Libb
Services
Mendocino ~ Film Board
Mendocino County Inland Water and Power C,
Mendocino Solid
Mendocino
Northern 12
Transmission A
Recreation Center
Russian River
Skateboard p~:?Committee .~:~:'..:~,:
.v.......
SunHouse ex officio liaison .:ii}}}ii}?
Ukiah ;chool District Si.t.~}~:'~lection Committee
Ukiah Vz
~er Baldwin
~.e: Councilmember Libb
' Mastin
Mastin
Electric Utility Director Barnes
Alternate: ***
Councilmember
Councilmember Baldwin
Alternate: Councilmember
Councilmember
Councilmember Ashiku
Alternate: Councilmember Baldwin
Downtown Master Plan Committee
Economic &
Finance Review Committee
Vacancy To Be Filled
Commissioner ***
Commissioner
Chairman Mastin and Commissioner Ashiku
Alternate: ***
council\dcomas.wpd
AGENDA
ITEM NO, ,~d
DATE' December 2.1998
SUMMARY REPORT
SUBJECT: REQUEST FOR CITY PARTICIPATION IN NEW "WELCOME TO UKIAH" ENTRANCE
SIGNS AND APPROVAL OF BUDGET AMENDMENT
The Ukiah Greater Chamber of Commerce and Make a Difference Committee have been diligently
working on preparing specifications and obtaining funding for new "Welcome to Ukiah" entrance signs
for the past year and-a-half. These signs would be located in the County at the north and south
entrances to the City.
The last report given to Council was that the signs were going to be made of cement for long-lasting
durability and ease of maintenance. Unfortunately, the total cost for producing two cement signs was
approximately $66,000. The Committee has since revised the sign design to be constructed of
durable wood that the manufacturer is estimating will last 20 years or longer if a good maintenance
program is implemented. The Chamber of Commerce is budgeting a specific fund within their annual
budget to allow for this maintenance. The signs themselves will be 12 feet by 16 feet and the overall
height, with the posts, will be approximately 21 feet.
Due to the differences in locations and design requirements, the estimated cost for the two signs are
$9,500 and $19,000, respectively. Currently, the Chamber has received $8,000 in pledges for the first
sign, leaving a balance of $1,500 to be able to proceed with construction and placement. They have
(Continued on Page 2)
RECOMMENDED ACTION' Approve amendment to the 1998/99 Budget, increasing Account
100.1945.651.000 by $4,000, with $1,500 for the "Welcome to Ukiah" entrance sign immediately
distributed to the Chamber of Commerce, and $2,500 pledged to the second "Welcome to Ukiah"
entrance sign.
ALTERNATIVE COUNCIL POLICY OPTIONS'
1. Determine funding for signs should be at a different level, identify amount, and approve revised
Budget Amendment.
2. Determine funding is not appropriate and do not approve Budget Amendment.
Citizen Advised' N/A
Requested by:
Prepared by:
Coordinated with:
Attachments: 1.
2.
3.
APPROVED-
4/Can:ASRSigns.98
Make a Difference Committee
Karen Yoast, Executive Assistant
Candace Horsley, City Manager
Sign Design
Letter from Make a Difference Committee
Budget Worksheet
Ca dace Horsley, City M~anager
received approximately $2,000 for the second sign, leaving a balance of $17,000. The City
has received a letter from Judy Pruden of the Make a Difference Committee requesting the
City's participation in funding of these signs. Ms. Pruden has requested that the City
contribute $4,000 towards the two signs. The Chamber of Commerce is not making a
similar request as they feel the City has sponsored the Chamber through the annual
contribution as well as by joint participation in the website development.
These signs will be a definite enhancement to the entrance of the City and will provide an
aesthetically pleasing message for tourists and business persons alike. Staff recommends
that the Council approve $1,500 to complete funding for the first sign. For the second sign
the Council may choose to pledge $2,500 towards the sign, the monies to be sent to the
Chamber when they have completed their funding campaign and have the total $19,000
pledged.
If the Council chooses to approve these funds, the monies will be transferred from the
General Fund 100 Fund to the Community Promotions Fund for distribution.
Make A Difference Committee
· '
304 So. Hortense, Ukiah, California 95482
Phone 707.462-4945 Fax 707-462-4945 '11
Committee Members: Barbara Eversole, Judy Pruden, Jeri Thurkow, Anna Sparks,
Marjorie Ashoff, Lynn Wood, John Tyler, John Bogner, Frank McMichael, Brian
Hughey
Candace Horsley
City Manager
300 Seminary Avenue
Ukiah, CA 95482
September 25, 1998
Dear Candace:
The group involved in the replacement of the community identification signs has just received the final design,
plans and cost estimates for the project.
Enclosed is a drawing of the proposed sign. This particular design is to be placed at the south end of the valley
and will replace the current, badly worn and outdated sign. As you can see from the design, it reflects the style
of the City's Civic Center and carries our City's name.
The cost of the southern sign will be $9,000.00. This price does not include and permit costs nor the cost of
installing solar panels or bringing power onto the site for night illumination. Our organizing group has agreed
that $2,500 is the highest we would like to spend on a lighting package. At this time we are still trying to
determine if night illumination is feasible.
The northern sign will be more expensive because it is not a replacement sign but a new structure which
requires all permits, engineering and additional materials.
Based upon information from Paramount Signs, we are estimating the total cost of the two signs to be $30,000
with an additional $5,000 if lighting is to be included. After months of work and consultation with Butch
Bainbridge of Paramount signs, as well as other local contractors, we have come to appreciate the excellent
bargain our community is getting. As a point of comparison, the one Shodakai Coyote Valley Casino sign
north of town cost $45,000!
As a representative of a group of local citizens interested in the further beautification of our area, I request the
City of Ukiah to contribute a sum of $4,000 towards to two signs. That is a mere $2,000 per sign with these
signs designed to last at least twenty years.
Will you please take this funding request before the City Council as soon as possible? We are in process of
obtaining sponsors and are unable to move forward with this project without financial assistance. Because of
the benefit to the City of Ukiah, we believe that it is in the best interest of the City to assist in funding this
project.
Sincerely,
Judy Pruden
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ITEM NO. 9e
DATE: December 2, 1998
AGE,NDA SUMMAR,Y REPORT
SuBJECt: CONSiDERATi"0~' AND ADOPTION'OF RESOLUTION ~APPROVlNG
MEMORANDUM OF UNDERSTANDING FOR ELECTRIC EMPLOYEE'S ASSOCIATION
The City Manager has met with representatives of the Electric Employee's Association to
discuss negotiation items for the 1998-99 fiscal year. The negotiations have resulted in
tentative agreements as previously discussed in closed session which have been ratified
by the Electric Employee's Association.
The proposed Memorandum of Understanding (MOU) is being submitted for Council's
review and consideration, if the City Council approves the agreement, we recommend
adoption of the attached resolution.
RECOMMENDED ACTION: Consider MOU and Adopt Resolution Approving Memorandum
of Understanding for Electric Employee's Association.
ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution.
2. Refer matter to Staff for amendments.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Melody Harris, Personnel Officer
Candace Horsley, City Manager
1. Resolution for Adoption
APPROVEd:
3:~nou~asrelec.mou
Candace Horsley, City tanager
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RESOLUTION NO. 99-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE
ELECTRIC EMPLOYEE'S ASSOCIATION
WHEREAS, the Employee/Employer Relations Officer has met and conferred in good
faith with representatives of the Electric Employee's Association; and
WHEREAS, a Memorandum of Understanding has been approved by the Electric
Employee's Association; and
WHEREAS, said Memorandum of Understanding has been presented to the City
Council for its consideration.
NOW, THEREFORE, BE IT RESOLVED, that the Memorandum of Understanding for
the Electric Employee's Association is hereby adopted and the Employee/Employer Relations
Officer is authorized to enter into this Agreement for the Fiscal Year 1998-99.
PASSED AND ADOPTED this 2nd day of December, 1998, by the following roll call
vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sheridan Malone, Mayor
ATTEST:
Marie Ulvila, City Clerk
Resolution No.
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