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1999-01-06 Packet
ITEM NO. MEETING DATE 3a .lanuary 6, 1998 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEE BRIAN LANE, FIREFIGHTER/PARAMEDIC Honorable Mayor and Council Members I am pleased to introduce Firefighter/Paramedic Brian Lane the newest member of the Ukiah Fire Department and" B" shift. Brian is a graduate of Pioneer High School in San .lose. Brian also attended Butte .lunior College in Oroville, California. Brian relocated from Oroville to Santa Rosa to attend the Firefighter Academy through Santa Rosa Junior College. After completing the Fire Academy Brian began working as an EMT with Ace Medical Transportation in Santa Rosa, all while working full-time at Home Depot. Brian left his job with Home Depot in 1995 to work for Sonoma Life Support (SI_S). SIS handles all 911 emergency medical calls for the City of Santa Rosa. While working full- time with SIS, Brian attended the Paramedic Program at Santa Rosa .lunior College. Brian completed his field internship with the San Francisco Department of Public Health. Brian was then promoted to full-time paramedic with SIS where he continues to work part-time. Brian has also trained and worked with the Gold Ridge Fire Department in Sebastopol for about a year. Brian and his wife Lisa were married in June of 1997, and currently live in Rohnert Park. Brian enjoys the outdoors and photography in what little spare time he has. RECOMMENDED ACTION' N/A ALTERNATIVE COUNCIL POLICY OPTIONS: N/A 'Requested by: Roe M. Sandelin, Fire Chief~ Prepared by: Mark S. Hilliker, Fire Captain Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED BY' C~DACE HORSi,~Y-, CIT~MANAGER PROCLA55ATION ' Luther King day; and This event was established in UMah in 1994 to promote human harmony and encourage the elimination of prejudice and discrimination of all people; and Racism continues to be a challenging social issue confronting America today; and Dr. King had a vtsion and devoted his life to bringing about human unity; and We are all responMble for the achievement of racial peace, equality, and unity in this Nation if we are to mai;e Dr. King's dream a reality. NOW, THEREFORE, I, Jim Mastin, Mayor of the City of UMah, on behalf of my fellow City Councilmembers, Kristy Kelly, Phillip Ashil~u, Phil Baldwin, and K~ihy Libby, do hereby officially recognize the special observance of Dr. Martin Luther King s birthday that is being planned by a local citizens committee, and enthusiastically offers its support of MARTIN L UTHER KING DA Y EVENTS Jim Mastin, Mayor being held on January 17 and 18, 1999, and urge all citizens to actively participate in ~ the scheduled activities and programs to honor the memory and significant contributions of this outstanding human being. MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, December 16, 1998 The Ukiah City Council met at a Regular Meeting on December 16, 1998, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Councilmembers Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. Staff present: Public Utilities Director Barnes, Community Se~.~s Director DeKnoblough, Finance Director Elton, Assistant City Manager Flad,..~ity M.a.'."~"ger Horsley, Public Works Director Kennedy, City Attorney Rappo~, Fire ~!~iiii~=~lelin, Planning Director Sawyer, Senior Planner Stump, Police Chief VVi=~iii~ms, EY~i'E~=~i~.-Assistant Yoast, and City Clerk Ulvila. .~ili~!i!? ...... ..~i~=i?~.i!i? ..... 2. PLEDGE OF ALLEGIANCE Councilmember Libby led the Pledge of Allegian:e.e.'i::i::ii::~::i::[[i[:=~[~[::i~ ....... ~:~[[i[iiii!iiiii;ii[i[::~::~ ...... a. Fire Department Presentation of New Hu~ii~o~i~iii![[~~e.d from Grant Funds (Jaws of Life) Fire Chief Sandelin explained that the Ei~i!ii~~ment W~i[iii!~'~'ded a grant in the amount of $22,000 for ambulance pre~:{~':~:~iiii.~.iii~.ii.![~::.~.Uurs.t...i;i~scue tools, extrication equipment, traffic safety education, ...a...~' bike .~'i'~.[..'~i~iE~::iiii~ Office of Traffic Safety (OTS). The equipment will also be ay~i~iable d,~ii~g a'~i~!~!iii~"Vent and should be a great benefit to the Ukiah community~iiii~iii;i~i~ com..~'nded Eii!~'"'bepartment Engineer Haz-Uat Specialist Yates for his efforts :i~!i!~i{ing ~?grant a~'working closely with OTS staff. Fire Depa~ment Engin..e..:~r.==:..~=~-Mat explained the use of the Jaws of Life eq~!~~=.t...... He .~i!i~iiii~.:..e City ~'=. '~{i?:[i[~ tour the Fire Department facility and receive~::::~ii~~.tratiC~=~iii~ii~i~ii.e.....quipm~"~'t. The additional equipment will also be used to assist t~i~iiii~i~.i.a De~~iiii~..f:..Forestry (CDF)and can be transported, along with .... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 3bi ..... Mike Todd, F'i=~~i~lParamedic 3bi!~iii?arian Lane, Fi~~=~rlParamedic Fir~i~i.~hief ......... Sandelin ~iS'ed that Firefighters Todd and Lane were unable to attend the -.-...-.-.-......, .....,.,.. .,................. ~ing and will be..~cheduled for introduction at a later date. ~ ~i!~iiiiiii:S. 'co.tt.~C~¢~i~, Firefighter/Paramedic Fi~iii~i~ii~elin introduced Scott Cordis who became a full-time Firefighter/Paramedic on'"S~~Ser 13, 1998. He has been with the Fire Department since 1994, beginning as a volunteer firefighter. Scott is trained as a swiftwater rescue technician, a fire engineer and a paramedic. He noted that Scott is very goal oriented. FirefighterlParamedic Cordis stated that he is happy to be hired by the City and he enjoys his job. December 16, 1998 Page 1 3biv. Cathy Elawadly, Administrative Secretary Executive Assistant Yoast introduced Cathy Elawadly who was hired as a part-time Administrative Secretary in October of this year, to fill the vacancy created when Meeting Transcriber Marge Guintoli retired. Cathy has an extensive business and educational background. Her many diverse talents have already proven very valuable and she has easily adapted to a variety of projects she has undertaken for several different departments. Administrative Secretary Elawadly stated that she is pleased to be employ..~=.by the City and enjoys working with staff. .:~i!~ ....... .:i~i!~i!i!i!::.. ..::i:i::.:i:i::" 3b. Sherrie Smith-Ferri, Museum Director .:~i::iiii~:iiii~ii?:i~::~ -~ili~?~:::i!!!ii~!i!i~ii:iii!iii~ii~?~ii!i!iiii::~ .... Community Development Director DeKnoblough ji~'~ced ~~'ii~!i[ector Sher~!!~' Smith-Ferri. Ms. Smith-Ferri is not new to the Sun H.~'~e/Graceii~d:~i~ili~~..m, h~i~'g been involved in various capacities in the past inclu(~i~.: Acti~i!~'useum':~:~~i?~i!~'tor, and Project Director for several projects, exhibits, a~i~i~a..~:~. She is to on her recent accomplishment of acquiring her Ph.~iiiii~ii~be University of Washington. The City of Ukiah is very fortunate to bring a person wi~i~i~i!i~kground, experience, and reputation to the Museum. .:~ii~ililiiii'''':':~ ..... ~i~i!iiii~?~iiii??~!ii!i!i~i!i!ii??~iiiiiii::~ ·============================== City Manager Horsley explained that the....:?:::~i~!'iiii~iii:gone th~~i~::~ series of Museum Directors, with Ms. Smith-Ferri helping thr...e.~':'"~ii~ition. !j;16~came apparent to the City that as each Director took leave, Sb~i'~ wa.s..ii~!~iiii~iiii~t:i~ the Museum programs, and her knowledge of the Museum's.,~:iory a.n.~ii!~ll(~:~i~ili~!~xtensive. She advised that Ms Smith-Ferri works well with.:~i...t~" Guildi::iii!~:~d Cit.~!!!?~!~ and is a real asset to the .-i:!:!:!:i:!:i:!:!:!:~::':" ........... .;!:!:!:~::" :.:.;.:.:.:.... Museum ~i.rector Smit..b~...F~i stated...ii!i~ii?:i...s..iiiii~i~sed to be working with the City and commen.~ii[~.e com~ili~ii~.d City ~i~i~i::~cognize the ardent knowledge that the Museu~ii~i!i~~ents. "::~iii~!!i~?~i~ii!iiilooking"::~ard to working with the City Council and welcome'~:'::::ii~ii!~f.:'::.the M~~ii~i::~::.She noted that there will be an open house at the .... --:::::::~::.. .................................. ,. a .:,,,.:.: :.. ::::::::::::::::::::::::::::::::::::::::::::::: · ...Regular Meet~n~;of~:;.D.'ecember 2, 1998 Cou...~ii:imember Libd~i?~mended a correction to Page 1, regarding Marsha Wharff s~'ing in the new C~hc~i~i'i noting that the sentence should read "Marsha Wharff swore in.:.ii?~yor Jim Mastin..:~d Councilmembers Libby and Baldwin" ::::::::::::::::::::::::::::::::::::: ===================== · ~?~.h.i.ku/K.e.!.!~?~ii?:::~:0 approve the minutes of the Regular Meeting of December 2, 1998, ~!~!~:i:~~iii~iiii~:'"Page 1 as noted by Councilmember Libby, carried by the following roll calI~!iii~?:AYES: Councilmembers Libby, Baldwin, Ashiku, Kelly, Mastin. NOES: None. ABSTAIN: None. ABSENT: None. 5. RIGHT TO APPEAL DECISION Mayor Mastin reviewed the appeal process. December 16, 1998 Page 2 6. CONSENT CALENDAR Councilmember Libby inquired about Item 6h and the bid process. She expressed her concern that the bid was awarded to a firm in Novato rather that a local business. She would like to see the City assist the local business economy. Community Services Director DeKnoblough discussed the Purchasing Department's bid process and noted that the computer leasing services for Ukiah Valley Conference Center is a client specific request. ..::!!!=:. =~:.-'i-'i:i:i:!::' Mayor Mastin reported speaking to Bruce Jenny, Ukiah Valley. Co~f:..'~'nce Center Manager, and was advised that the bid went out 1.0cally, ..b..'~iii!!i~iiiiii~{'0 the type of specifications, no local business could deal with this MIS Ashiku/Baldwin approving Items a-h of the Co~;nt a. Approved Disbursements for the Month of ~embe=~!iii~!~=~8; b. Adopted Resolution No. 99-28 Waiving th&iii~..D...~!ili~otification ~~~nt for Establishing a County Facility in the City Pu~~i?~.~.:=Government C(~*~=~ §25351; c. Approved Budget Amendment Revision for th~:===:=~i~!iNIORE 96' Grant Purchase of Laptop Computers Previously Authorize~? ...... d. Awarded Contract to Steve Roberts Roofi.n..g..::~:f.:.o.r the ~~~ii~f.. the Street, Water, and Electric Service Building at the C9~'=. ......... ~i~i::i~ard, im~ii!~unt of $10,980.38; e. Awarded Bid for Sodium Bisulfite P....:~~i!~ii~Ssure V~:~I Service, Inc. for the Sum of $525 Per Ton; .... ~ililil~ii::!~ .... ::iiii!iii?:iiiiiiiiiii!!iiiiiiii!ii~ii!iiiii!?~iiii~ f. Awarded Bid for the PurchaSe" of Cl.~i~lo'~!ii~i~i!i~iiii!!i~i'quid~ Polymer Product to Polydyne, Inc. for the Sum..~i~i~.60 P~!ii~Pound;.iiiiiiii?:i~i~!~:~ ..... g. Awarded Bid for the Purc..:~!!~f S~7 Liqu..i.~!.!!~olymer Product to Polydyne, Inc. for the Sum of $1.20 P~i~iP0und; .::i::iiii!ililill~ ..::~::i::ilili?=' h. Received Report .E~g~ing P .u.'~~ii~mputer Leasing Services for Ukiah Va.li~ilConferen~?~er, in th~i!~~ii~'~f $5,682.16. ..::i::::::::::::::::::::::::::::::: ......... :'"'"':':':""'":"'": ............. ::::::::::::::::::::::::::::::::::::: '~:i!i!i!i!i!i!i!i!~!!!i!!!."='!!!~!!iiJii!i!J~i!iii!ii::.. ===================================================== .... · ~i~i~i~!~i~i~iii~iiiii:'.=~!iii!:'.:i!~!.~i:~:., '~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... The mot,o~ii~~=:.by tl~:~:!~:=~!~g~..r..oll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, KelJ'~iiiiii~i~!!ii~yor M'~i~?~ii!~ES: None. ABSTAIN: None. ABSENT: None. 7. AU=D!i~~i!i~~NTS"::~ NON-AGENDA ITEMS No oneiii~=~e .......................... :=:=:::: .............. forwardiii~iii~.~ss the Council .-:-:-:-:.:-' ================================================ · ;;:::::::::;-' :::::::::::: ======================= M~:r Mastin reques i~m 9c be taken next due to audience interest. .............=.. ...... .......... ......... .......... =.:.=.:.:. ,................., .....,.............., .-.-...-.-.....-.-.-.-. 9..':~iiiiiiiiiiii.::=::~ Request fo~i!?::?~ity Participation in the 1999 Martin Luther King, Jr. Day ~i~iii~!~"Ashiku inquired of the City Attorney if there is a potential conflict of in{~.i~i~:=::~e sits on the Martin Luther King Scholarship Committee. He noted that he does not sit on the Planning Committee for scheduled events. City Attorney Rapport advised that Councilmember Ashiku should abstain from participating if there is a chance there would be a significant financial benefit to him. December 16, 1998 Page 3 Assistant City Manager Fled reported receiving a letter from LaCretia Peoples, Committee Organizer for the January 17, 1999 Martin Luther King Day celebration. The Committee is requesting financial support from the City of Ukiah for their annual expenses which range between $3,000 and $5,000. The celebration has been an annual event for the past six years. He advised that in the past, the City has waived the insurance fee for the State Street banner, provided accounting and financial services at no cost, and offered a discounted rate for the use of the Conference Center. In addition, the City made donations of $500 in 1994 and 1997. He noted that the Planning Committee has not raised any other additional funds this year, and their current account balance.'":~is $622.85. He advised that, should Council decide to donate towards this c~!....ebrati~!!~::'one funding source is the Council's Special Event/Projects accou.nt whicb::ii!ii~r:..~i~ has $856.72 remaining for fiscal year 1998/99. ::?:iiiiiiiiiiiiii~.:. .~iiiiiiiiiiiiiiiiiiii!iiiiiiiiiiiiiiii!iiii~ Discussion followed concerning Community Gr~::"funds ..ai~::ff~?:i~iiii~.'e...d tha..t:~iii~ Planning Committee for the Martin Luther Kin~!ii!ii!~elebr..a.~i!~i~ has application for Community Grant funds in the past?~iiiiiiiiiiiiii~ii!iiii::i~:i~!ii? ....... ~:~:~iliiiiiiiiiiii!iiiiiiiiiiili?~ .... LaCretia Peoples, Committee Organizer, advise.,.~i?i~iiiiii~i~::..Martin Luther King, Jr. celebration is scheduled for January 17 and 18, 19~ii~nci:~'~'i~?~ii~!i~{~ii~th'~ ~' year of celebration in Ukiah. An event is scheduled at Ukiah Player...s..:::~.eater ~:~iiii~~..,d..s from ticket sales will go toward the $500 scholarship fund. ~!::i!ii~i~i!~j~!.! be tra'~~ from Sacramento to sing at the Evangelical Free Church an..d..::ii~i!~!~!~ii~i~i!!?:~be freel;:~ii~he public. She noted that, in the past, they have relied on m0.~::"from.~~~?~i~{:'sales from the soul food dinner. Real Goods Trading Compan~i~0natediii~':on~::!::::~i~ii~:tribution'"'~'- of $2,000 in 1996 for the scholarship fund, which [.S.:::~:~W dep....!::~i~d. Sl~...:"~!~i~:i~d they will not be using the Conference Center this year. ::~iiiiii!iiiiiiiiiii?~!I; ,:?:i!iii?:" t :::::::::::::::::::::: ...... Councilmember Libby in..q, uir~"as to h~::~~e s fund-raising efforts during the past Ms. Pe; ii !i i ed tl : iiiiii iiiiii iiii a..st!i they have relied on "passing the plate" during the event celeb~{i~i~ii::bave ~!ii~i!i~ey contributed by Real Goods Trading Company for their schol~:.~i~'". ~i;~::.A mai~!~ii~ from Real Goods was used to solicit funds and she noted that:~:~i~i~!~!~ been'::~:king for donations to support the event. Cou.n~:imember..::::::::::::. Lib~iiii!~i!~;Dd about the Committee's plans for fund-raising within the ne~ii~hree weeks prio~iii~i~ t'Pie event. ........... ....,.,.. ===================== ::::::::::,, ======================== ..::;:::::::-' M~!.i.i~eoples expla...i~B that they plan to solicit donations through a mailing and will "pass ,, ..:::::::::: .... . . [.....i......~i~i::i~i!~.t.:.e. at..~i~::'events. She explained the upcoming expenses to Council, which i~.~.ii~!iiiii.~i:'iing list, office supplies, lighting, sound, chartering a bus ($860)for the cl~i~ii~i~:i:n and shelter for the choir in Ukiah. She noted that last year the dinner cost $1,900, however, this year it should be less. Cherilyne Evans, member of the Planning Committee, discussed their need for financial assistance in meeting their operating expenditures. Their largest cost this year involves the transportation and housing of the 60-member choir. December 16, 1998 Page 4 Considerable discussion followed concerning the celebration's benefit to the community. It was stressed by several Councilmembers that fund-raising efforts need to be made throughout the year in order for the Committee to be closer to meeting their financial needs for scheduled events. MIS Kelly/Ashiku to contribute $500 from Council's Special Event/Projects account towards the Martin Luther King, Jr. Day observance, carried by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. NOES: None. ABSTAIN' None. ABSENT: None. .'::~::- .:i[i!iii!!!~! ...... :::::::;:.-;-. 9a. ~e--cei~~on Air Quality Study Prepa[~?~by th~i!~~'.c.~no County Air Qualitv Management District. Senior Planner Stump advised that over the past se~al of air in the Ukiah Valley has surfaced during i~:::revi.e..~iii::i~f projects, as well as during long-range planning eff.'":.~i!i!iiiiii!~?~'esponse to th'i~!ii~!~'~n, the Mendocino County Air Quality Management Distri&iii~~i~ioned the prep'~ration of a study to evaluate the quality of air in Mendocino C...o.."~{~iiiiii~ili ..p.::.urpose of the study was to determine and examine the sources of pollutci~S in'~{~ii~ii~iiii~d to propose ways in which the county could mitigate the impacts of~..:.g.m~h on study finds that the current quality of.::~ii?;i~??~:i~i~ii::~alley, i~i~ii!!~'enerally good. There The is a problem, which is common through...o..'~::'Califo~i~?~i~i~iii~ge"ii~:articulate matter (PM10). A key underlying theme throughout th~i~!~tudy, ~h p'i~iii~ii~i~:ong caveat on its findings, is that there are several critical..:ad~rtainti:~:"and k~:i::~dge gaps regarding emission patterns, air quality data, an~i.li.~'eoro.~:ical ob..s..:~ations. He discussed pollutant concerns with the ozone and~ii~"l O's, .n....~i~g tha....,.t...~i!i:t..:'~ study projects dramatic decreases in the ozone~::precursors p....~d..d~d by ve.'."~[~i~i::i~:een 1995 and the year 2020, even as growth o~:.accordi~ii~ii~ Genera! ~i~i? The stud~i::iI~E~i!iiat the E~i!~::i~i?:~!.n. ventory and it lists a number of ways in which the emission esi:i~i~iii~.'.d....over,~:'iii?ii~~ can be improved. The study also concludes that current air qu....a.!~ii~i~::~do n(~iiii~i:'C~e sufficient data to fully understand the causes of ozone for..~ii~:'"~:~i~!i~~, in t~' region. A number of recommendations are included in the .s..~t~:~, to impro~ii~iii~l-lection and overall monitoring. The study concludes that air .q...d~i:'ity in the Ukia~ii~i!i~:"is generally good. T..~ilMendocino,.:.:.:.:.:.:.:.:.:.:.:. ............ Cou.:n....~Board of Supervisors have a number of options before them. One ":':'":":+""""" W ...o....~.. ould be to..:.d..~de ....... to significantly expand the monitoring and information gathering :::::::::::::::::::::::::::":::i~.: :ii:::!:iiiii::" · · · , . . -c.'-:a~a~,ht~es of...:t~:e.-D~str,ct The C~t s Plann~n De artment w~ll suggest e~;~iEl~::?:i~i~!iiiiii~6:~sonable mitigation measures when potential air quality impacts are id'~i~i~iiiii::~§'"'well as the potential cumulative impacts to the quality of our local air. Discussion followed concerning the study with the recommendation that further research needs to be conducted. The cost to prepare the study was noted, with the anticipation of further financial obligation by the County for additional research. The City Council discussed ozone concerns and the possibility of Parkinson's Clusters associated with pulp December 16, 1998 Page 5 mills in the area. Senior Planner Stump noted that the City was not invited to any public meetings with the County or their consultants. He discussed carbon monoxide pollutants and noted that staff received some information off the Internet regarding the monitoring of pollutants. Councilmember Ashiku felt there is a concern with PM10 in the Ukiah Valley and discussed problems with wood burning stoves. He recommended an ordinance be established in the City to disallow installation of wood burning stoves until ..t:.~y can meet clean air standards. There is a need to have a program for monit~r, ing ..... Mayor Mastin discussed the report and noted that the~i~.viron~~!ii!ii~.otection Agency (EPA) is supportive of clean burning wood stove~i?~e rec~~~:, staff gather' information from other cities who have dealt with thi~iii~:ituation..~?i~' the City investigate the possibility of EPA grant:.~iiiii~.,o ass[~ii~:"~i:~ the r~i~~iiii~i'' or conversion to, EPA approved wood stoves. :i!~iiii!i~iiiiiiii?~iii::-:~i~i~:~iiiiiii?~ ..... ~:~:~!i~iiii~iiiiiiiiiiiii~ilililili?? .... Senior Planner Stump advised that all new wood b~~ili~i~es produced must adhere to EPA standards. It was also noted that gas sto~i~"'m'~iiii~~iy~::t.o these standards as ounc,lmember Baldw, n adwsed that h..e..::i~l~'~'::~D~~i~.a., n ord.i~nce that wood burning stoves meet EPA standards upon the.....s..'~i~' of Consensus was to receive the re .p..:....O..~iii~n the.~?;Quality.:.'ii~!i~:~ prepared by the Mendocino County Air Quality Uanageme...:~!ii~i~trict~:::.~l that s...~ convey Council's concerns and recommendations to the Mendel'S'no Cod~ Boardiii~ Supervisors. 9b. AuthOrize Bud.g.e.'~!i~~dment i~i?~i!~unt of $17,134, to Fund Required and G~~'.e..d C~~i!!~er Wo~'~i~:'~ the East Perkins Street Reconstruction P~'ii~ii~i~!~.ecific~ii~iiii~ii~i~;.9..,8-11, and Accept the Project Work as Completc and A:~i~i~::~:the Fi'ii!~!!~!i!~i~ Notice of Completion. p · .--:-:-::~:~:~:~:~:~:~:~:~:~::.~:~:~:~:~:~:~::. .:.: ................... ....... ubl,c Work..s..::iii~.e...'~.t~::ii...K. enne~ili~Scussed the extra work conducted by the contractor for the P~i~:~:::§i:~'"::~iii~~.t....r. ucti~ Project and advised that a Budget Amendment in the amou.~ii~:"$17,134 is '~~i:i~:'complete the Change Order work. He also recommended Co .U.:.~il accept the P~j~i!::~vork as complete and authorize the filing of the Notice of C~letion. He not~~' tl~:~ Budget Amendment would be accomplished by utilizing a p~!~n of the unob.!.i~ated fund balance in Fund 300 (Gas Tax Fund 2106), which is ~htly estimated~ii!~}' $22,250. ~::~::~[~i~::ii~!~?:~::~[~?:~??:i::~::~::~::~!~ ........................... ::::::::::::::::::::::::::: .... ..:..:: .......... !:!:!::...::!:::::!:...:::!:~.-.i:!:~:!:!:!::.........::!:::::!...:::.. . to authorize Budget Amendment in the amount of $17,134 to fund re:~ii~iii~i~:~:"completed Change Order work for the East Perkins Street Reconstruction Project, Specification No. 98-11 and to accept the Project work as complete, and authorize the filing of the Notice of Completion, carried by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: None. December 16, 1998 Page 6 9d. Award of Bid to Sol Dial Sound for the Replacement of the City Council Chambers Sound System and Approval of Budget Amendment in the Amount of $8,000 Community Services Director DeKnoblough reported that the sound system in the Council Chambers has broken down and is in need of replacement. He has been working with John Beatty of Sol Dial Sound to provide an interim system and acquire replacement components. Due to the age of the current system, compatible components are not available and, as such, replacement of the entire system is necessary. He discussed the proposal submitted by Sol Dial Sound and the bid process. He advised~.~at the lapel system has proven to be cumbersome and that a hand held micr.~.hon.e.i=.i~*uld be more suitable. Some of the wiring and components of the cur..r,;ent sys.t..~ii~.i..!i~i!i~ salvaged and put on the surplus property list. John Beatty, Sol Dial Sound, advised that the wirii~*'is intac:t..ili¢i~"~!i!iiii~~..s ar.e...~ working. Some of the microphones need to be repl:~.'".e.d an...d.;i¢~)lained*"(~ii~!ii~~ is now working with a mixer he devised for the Conce~iiiii~ii~h~::¢~rk series. H~i~ii~;~d that the current system has been on 24-hours a day'"~i~i~iiii!~:;~;:caused some ~r heating problems. He recommended the room be secured...e~iii~!i~.e.w system is installed. Discussion followed concerning room ventilati.0..~?¢[..the n~ii~~ili~ystem, establishing a procedure for turning the system on and..=;~iii~i~i;t.'.h..e Cou~iSi!iiii~i~i~mbers is used by a number of organizations for various pur~i~i~i?iii~iiii~:~,,cost .o..?~'aintaining the current system as opposed to purchasing a Mr. Beatty advised that his busi~e~[ is Io~i~d in R~"'~'d Valley and that, due to the technical nature of the system, ~iiiiiOcal la.~inesses::!!~ould not be able to accommodate ::~i~i~i~ii~iJiii!::" ..:ii!i!i!ii~!~i' .;::::::::-" the needs of the City. .~iiiiiiii"¢? ~:;;i!iiiii!iiiiii~ ....=~:=."'"=~" MIS Kell~hiku to ~~i;ii~!i~ to Sol iS~!i?ii~:~l for replacement of Council Chambers sound budget amendment to increase the 100.191~=;'§~i~;i~,....c~ur;i~ii~i!~....O. unt of,$8,0o0, carried by the following roll call vote: AYES: Cour~iii~~...S.. Lib¢!ii!i~i~ib;:,-Ashiku, Kelly, and Mayor Mastin. NOES: None. ::::::::::::::::::::::::::::::::::::::::::::::::::: R.e..~ii;lvened· 8:11 p....~i( ..:.:.:-:-:-:-:-:- .:.:.:.:.:. ..... ~iiiiiii?~?:~:. Discussio~¢ii~ City of Willits City Council Action on Foreclosure of North ~;i~i~i~ili~ili!?~ii!ii?~iiiiiii~oast.:...R..:'a~i~ad Authority Loan and Effect on Ukiah Depot Site ~i~iii~~ili!~':0rsley discussed the matter of the City of Willits initiating foreclosure p~~!i~i~:'"'on their loan to the North Coast Railroad Authority (NCRA), noting that collateral for the loan included portions of the Ukiah and Willits railroad depot sites. Mendocino Transit Authority (MTA) representatives Jim Mastin and Bruce Richards were in attendance at the December 9, 1998 Willits City Council meeting, as well as NCRA Board members who requested that the Willits City Council not foreclose on the loan, as MTA had submitted an offer to the NCRA Board to purchase a portion of the Ukiah Depot December 16, 1998 Page 7 Site for a regional intermodal transportation center. The Willits City Council voted to continue with the foreclosure proceedings and sale of the properties. She discussed a concern of the Willits City Council that NCRA is in a very delicate position with their contract rail operator and have just been given an order by the Federal Railroad Authority to stop operating for safety concerns. If they are forced to cease operations for a long period of time without further state and federal funding, they may not be able to repay the City of Willits for the loan or have the subject property to give them as collateral. She noted that the MTA proposal has a time requirement included within it.,t~..:=.allow them .~::::::;:::::" to research the answers to several major problems at the Ukiah sit,~... Wil.!i~i'S concerned that the escrow deadline of July, 1999, would be too long of a ti~iiii~..e.~i~! to hold off on foreclosure to insure the payment of their loan. =,~i!ii~!iiii!~ii:.i~:=. .~iiiiiii!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiil;~ .... She reported that at the NCRA meeting today, thei~ili~:~ard indli~ii~:~iii~ii~uld no.t~.:d~:~e California Transportation Commission (CTC)mon~ii..to pay:~:~'~he Io~ii~!~iii~!~!~ii~ of Willits. They then went to the City of Willits and r~:S..~.t:..e..~i!!!~n extensiom'~ii~!?~='~S, but Willits declined their request. However, if ther~!iiiii~iii~iiii~i~m proposal to I~'~=~""~hase the property, Willits would consider the proposal and mos.' iiiii &ii ii p...., foreclosure procedures. The Willits City Council is concerned should Mayor Mastin noted there are a number ~i-'=i~i~ns that"~iiii~ii~e resolved before going any further with the Ukiah Depot j ili iiiiiii !i :bis opi i / i the loan is relatively secure. MTA has been working on t.b..ii~ili~"~°Jec.t, ii~ii~i~:~iy~ars and the Ukiah Depot location is excellent for this project. H~!i;~stimat~' th~!ili~!i~i?~iean the western portion of the Ukiah property to be $440,00~....~iliii?" ,:?:iii? iiii!ili!::~::i!::i::::i::~i~!~:~ ...... Bruce Richards, MTA Gene:~i?~:~nag¢¢i!i"'advise..d. ii!i~at the appraiser valued the Ukiah property at $982,000 but then ~lucted ~ii~ite::im~,ement costs, in addition to some on- site impro.~.ent costs¢i~ili~at nurd~iiiiiii~ii!~:~ivised that the grade crossing at Clara Street ad~ii~ili~ffic li~{i~ii~..n, s and"::~::i::i~:':'Streets are the most costly improvements. He disc~:~!i~bning i' ii!ii ii! i n ..lane at Leslie Street. Discussion of sale of the Ukiah property, grade crossing improvem.e..~!?:?:~!~ii~!i!~..0.nm~l rating of the railroad property to the east. The need for a suE~!~ easem~:~ii~~iii.:.t:he property in order to access the property to the east for envir~ental cleanul~!~~~'s was addressed. It was noted that MTA is concerned with Io~i~ii~ng a transit cen..~:r '~bxt to a toxic site for an unknown period of time. A lengthy d:i;~ssion followed..~'ncerning the option of the City of Ukiah purchasing the Ukiah R.'"..a~:!.i~ad Depot pro.~y and the risks involved. The possibility of receiving Environmental ~i~ion Agen~i~EPA) funds to assist in the cleanup of the site was also considered. ~ii~!~i~iiii~ili~'ued concerning the Ukiah Railroad Depot property with regard to its a'~:.~i!!~i.i.~iii~ll as off site improvements and mitigations. City Attorney Rapport advised Council concerning liability issues related to the property and environmental cleanup. Mr. Richards advised that MTA approached the EPA about two months ago regarding the December 16, 1998 Page 8 strip of railroad property between the railroad and Leslie Street and there is a good possibility that funding would be available to assist with cleanup of the Leslie Street property. He noted that part of MTA's discussions with NCRA concerned setting up a meeting with Southern Pacific (SP) and the EPA to address these matters. Dave Nelson, attorney for NCRA, advised that NCRA hasn't exhausted all avenues regarding foreclosure, and noted they would not let the property be foreclosed without some legal objection. He discussed environmental issues related to the eastern portion of the Ukiah site and noted that SP is required to remediate all environme..n...~i problems. He discussed EPA's environmental cleanup list and noted that;:i~.P re~:~ended the eastern portion of the Ukiah property be moved up on the. list for..~i~..u.~iii~nd monitorin,g. The Ukiah site would then be listed for cleanup after th.e.'i!~.i. Jlits ,~i~iiiiiii~iii.'.d..i. scussed MTA s offer to purchase the Ukiah parcels and noted that t~i!~:~:chase'i:':~~~t, provides [~' He advised that the NCRA Board made a recom~a.tj..e.'."~ii~::io CTC tod~i!i~~i::~'g the potential use of discretionary money and how it can ":~ii~i~or immediate needs. NCRA needs to get their accounting practices in order and..:i~i~!i~i!~i!~mcess of remediation. He discussed the Willits City Council declining their re~!~e~{!ii~:.;.~i~ii!~tension of time. It was his opinion that if NCRA took $400,000 to repa. y.:::~illits o~=~ii~i~ii~2~::.million allocated to NCRA from CTC, it would raise a numbe..r..:~i~ii~ii~ms. N'~ii~;is that the railroad Mayor Mastin advised that Willits ~ aske~i!!i¥~ t~i~ii!~~iiii~ccept a letter of intent to purchase the Ukiah property and..~ advis~:"that ~ilili::i~{~i~ill accept a proposal as long as they receive their money by J~:ry 13.~::iii~i~99. He..ili~-ew a map of the Ukiah parcels in question and discussed acceS~ii~:'"the eastern pro. E~y near Leslie Street. City Attorney:Rapport d~~d the t~ili~i ~i;j:~ and noted that the City of Willits may need te..:iiii~!iii~!ii~p..ecia:i:~!ii~i?~iii::~rior t(~::~.~?:~:~nuary 13 deadline. He further discussed Pen a Iti e'~::i;~ ~i~:a sso~'i~iii~:the loan. Mr. Richard~:~i~i~!i~i::::!.t...:.hat ~ii~ii:'Pay NCRA if they make all a, ccess improvements. It is not cl..e..:~i!i-~::i::~ii~ii~i!i!i?:::~equi~:~i::~:~ll access agreements for MTA s development. MTA can't ob~i~ grant m~iiii~iii~y the property until all issues are addressed. C~i~ii~:ilmember Bal~'~i~!ii~;ecommended that the matter be placed on the Ukiah City C~cil agenda for J~Suary 6, 1999, and that maps of the subject property be provided ~ii~. more detail.e.~iii~xplanation of the subject property. If there were adequate access ~i~iii.p:.:arcels, i:t~ld make a wonderful investment for the City. There is a need to also i~ii~ili~6~i~i::~ousing within close proximity to the site. He recommended staff return Councilmember Libby objected to the fact that the matter has been placed in the City of Ukiah's lap and felt it is a very risky venture. Mayor Mastin questioned why Willits is initiating foreclosure at this point in time, even December 16, 1998 Page 9 though they have been assured the loan is good. He discussed the 90 day period with regard to default of the loan. He inquired if City funds would be available by January 13, 1999, if a decision were to be made at the City Council meeting on January 6, 1999. Finance Director Elton advised that funds could be made available by the January 13 deadline. Councilmember Kelly recommended the City look at the entire parcel and agreements to determine the benefit to the City, as well as options available. She e~ressed her frustration working on this project over the years. :&. .... City Manager Horsley advised that staff is curren.t:t.'~iiiii!i~vesti~~i!!ii~,.ancing sources available should Council desire to pursue purchase::i~ii!i~'~ Ukiahiii~iii~ii!~roperty .... Mr. Richards, on behalf of MTA, thanked the City ~ncil noted that City Manager Horsley, city staff member~!iiii~iiii.M...~or Mastin h~'~iii~~'d very hard on this project. ':~iiiii!iiii~!!!!i!ii!i!i!ii~i!iiiiiiii!i!iiiii!~..:.. ' ..... 9f. Review and Discussion Relative to Cost..-'!!i~' gi;~!!ii~e~se for City Counci~ City Manager Uorsley advised that during r,ec..e.:gt!~!~.e..~ploye~::ii~~i~[.:ign discussions, the Council considered many of the employe..e...~::i~ii~~ and ~~. She has met with employees over the past several weeks.::~i!i~:~i~!!i~s~, and :~t~/have expressed that the Council's raise of 5% continues t.e..:ii~ an it~i:ii~ii~i~s~i~:~ among the employees, since the employees received no cost.:::i~:?living .i~:ea~ii!i~iiii~:~and 1997, and their recent contract for two years averaged.:!~?than ~ She ~ii~b'bssed the compensation history for each Unit, the average incr...~!~?of th~?~nits as..~ii~hole for each year, and the total cumulative average. She expl~:~! that ~re 19~ii~e cumulative average of employee Unit compensation equaledi?:5.~/o. Addi~iiii~ii~e.::i~::'Years of no increase, plus the last two years of ~~:....nsation.::~~nts, th~i!i~i~i~:~e average equals 4.16%. The recently approv~iii~~i:! inc~~ii~:...d on 5'~i:~::::~'quates to a total monthly salary of $465. If 4. ~ 6% w~:~iii!~B~i!ilt--he C0'~iiiii',i~i~ would equal $437 a month. Mayor Masti.n~~ii{hat he"~ii~ii~:':recent Council salary increase was creating some problems.::.i.~ii~i~:~~ii~otiai:i~ process and requested the City Manager to prepare a chart..:ii~'iecting co~!~~i~n. Ci~iiiAttomey Rappo~?i~d;i'sed that the statute concerning reduction of Councilmembers' ..:.:.:.:,:.:.:.;.: .......... pay~::is not clear, noti~" the statute is mainly concerned with increases. If a decrease in : :::::::'.-::::::::::: ~iii~.approved by....:~ Council, it could become effective for the seated Councilmembers i~~!ia.tely .......... ~,?:~iiiii~ii? Di~~i~!;¥S',owed concerning how the employee compensation chad was calculated. It was noted that the compensation chad was based on percentages, not dollars. Councilmember Kelly expressed concern with parity with regard to employees and City Council compensation. It was her opinion that the $300 per month Councilmembers receive was in the nature of an honorarium, rather than a wage, and, according to her pay December 16, 1998 Page 10 stud, City Councilmembers are not making minimum wage. Councilmember Libby felt that since the previous Council had recently analyzed Councilmembers' compensation, there is no need to revisit the matter at this time. She supported City workers, but felt the matter had already been addressed by the previous City Council. Councilmember Baldwin discussed wages within the private sector. He questioned why the previous City Council waited a number of years to consider an increase ;~d noted the difficulty in determining the number of hours a Councilmember S~.nds...e.-~!~[~ity matters. Many people in the community are struggling to obtain a decent w~i:..~ii!a~i[i~e encouraged more community involvement by lower income reside~iii~:. City Manager Horsley recommended Council co..~¥~ler an ....a..~i;'~iiiii!!~iii~...o..n of.....:t~:i'r compensation and that it be reflected in the budget..iiiii~ibe that the Council works many hours for minimal :!!~.e..~:~tion, howe~i!i!ii~i~i!~:~alary increases should be more consistent with City ern i ii! a:lary increases ~:~':':'~n annual basis. She noted that, should Council determine th.e:?~!~i~ili~eceive an adequate wage ,.::::::::::,' ==================================================== for their time spent on City items, the matter coul~iiiS'e pr~~iil.to the voters. IS Baldw, n/Ash,ku to d~rect staff to prep.a[~::::~.a.'~ula of C~i~iGOanc~l salanes w~thout the two year period, in the form of dollars,..:[~i::~!ii~ntage~?!ii!~nd for staff to present an ordinance for their review at the n.~;~eeti~iii!ii~~a~ii~,.b,,~i~!~:e following roll call vote: AYES: Councilmembers Libby, Baldw.:i~?Ashik.u.:.iiiii~eli'~!i~iiii~iiii!i~,or Mastin. NOES: None. ABSTAIN: None. ABSENT: No. BOil?' .~iii? ...... · 'i:i:!'""':::~::" .~;i:::::i:~:~:" ,.::~i~i~:i:: · Counc,lmember Kelly note.d.::!!~t she.?:!~!::i:::~ot ad.v.:ecat~ng that the City Council receive minimum wage for their e~.e.'.'~s.:i!ii~:ut rath.e.'"~iiii~ii!i~i~ention to the fact that their pay stubs do not acCUrately refle..c't!ii~!i~ii~age cai~i~i!i~iiii~'er hour. ==================================================== ,,:.:,:.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:.:.:.. Councilme'~iiiiii~ibby r~:~~?ii~t:tending both the Police Department and City employees C..h.~i~~ii~ies, ~ii~ii::i::"as the Sun House/Guild party. The Guild adopted their 1999..~::i~:~:~:~i~!~o Ol~:~ings on their Board. The Guild would like to note that the offigi!~i'' name of t~!~i~~m is the Sun House Grace Hudson Museum. C~6:cilmember aa!~i~?reported that he was unable to attend the Inland Water and R~r.....,..,............. meeting, ho~er, no action was taken. He felt the City Council should adopt a !ii,iiCi?age requi.r.:~6nt for City residents in the near future. :::::::::::::::::::::::::::::::::::::::::::: ......... no ,i. re,o . · ":':'::::::;:i:i:i:;':':':':':' ' ' ' Councilmember Kelly reported attending a reception at McDowell Vineyards and noted that Virginia Strom-Martin and Wes Chesbro were in attendance. They were very interested in receiving input from cities and counties. She attended the MCOG meeting on December 7, and they upheld allocation of funds from the federal government. The City should receive about $1 million. She reported that Planning Consultant Phil Dow, has December 16, 1998 Page 11 submitted his resignation and an RFP will be sent out for Mary Hyatt's position. She reported that Colleen Henderson, from Assemblywoman Virginia Strom-Martin's office, inquired as to the City's priorities. She also reported taking an airplane ride over the Ukiah valley today on the complementary COM-Air flight. It is their hope to begin commuter service by April 1, 1999. She attended a luncheon with Mendocino County Supervisor Shoemaker and Paul Tichinen, from Mendocino County Office of Education (MCOE), regarding aiiii~0 foot strip of property to the west of the jail, and east of Ukiah Players Theat"e....r, on...~ Gap Road. The City owns the property and there is currently a ..40-year.,~ili~.s..~iii~i~:'' MCOE. The Skateboard Committee has determined that the Low::~: Roa~i!i~i~!iii~ii~.s..uitable for their needs. She discussed possible funding available for.:~:._~;uctioniii:~::.~ii~ii~.-a..teboard P .a..~' at this site, in addition to the possibility of MCOE p~asing t~i!i::~r:~~ii~ the She reported attending a meeting of the Mendocin~i!i~9:.t:~!iii~'ental Heal['~!iii~~iiii~i~'d the City Council's previous meeting was discussed. ~~iiii~;.e..alth is interest~'~"::::i'~ working closely with the Ukiah Police Department and staff..::~i!i~.u...:raged City staff to attend their Board meetings. She also attended a Men~in'~iiii~~:;~Public Health Advisory meeting and discussed the recent tobacco settlem~int, noti'~i~!ii~iii~i!i~j:gnificant amount of money will be coming into Mendocino Coun..:t:~iiiiii~iiii~ii~i~ii~ii~i~iiii~ii~i::i~ ....'.::~i~i~':...::~i~?:~::~::~::?-' , Mayor Mastin reported attending both ...t:~?'i~kiah;ii!~iii~iii~pa.~:;nt and City employee s Christmas parties, as well as the Sur¥:~!~use G.. i i d attended the swearing in ceremonies of State officials in::G:~ramen.~:i~iii~i!!i!i:::~:~:~:~:::: ...... He discussed the complemeO~::~'~31an .e..iiii~e he t~::on COM-Air and felt they will be a great asset.to the commu.~it~ii?'They ~....~i~a:te..~i?cost to fly from Ukiah to Oakland or Sacrame~?i~!.ll be $4.~iiiiii~iiii~iiefly di§~~iii~ on going negotiations with NCRA and Willits Q~iii~....c....il. NO~-~!~ii!~....ad to d~ii~'i'~h many obstacles over the past few years. He advised'::~i~i~d Cot~ili~~.r.~ Libby discussed the alternate seat on the Inland Power and W~ii!~~, and"::i~?~i~reed that he will resume the seat as the alternate. ..... ~iiiii::i::?:~:~ ................... ~:~i~::::i~::i?:?:iiii?:i::iiii?:i::i!i!?:?:::iiiiiiii~i~ ...... He not~!i!~w pleas;~ii:i~:!i~iii~b the input displayed by new Councilmembers Baldwin and Libb~iii~'d noted ther~::iii~iii~e difficult issues at hand. .:.:.:.:.:,:.:.:.. ;i:!:i:i:~:i:i:~:~ .-.-.-.-.. :i!~!!!!!!!!!!!i!!!ii ............'::::::::::" lli~i~iiiii?ii!?~i:. CITY MANAGi~R/DIRECTOR REPORTS ~i:i:E:i:i:i:i:i:i:i:i:i:i:~:: -'-'-'-~-'-'-~ ' - ~i~iMa. nager H..o..~y reported that she received a call to sit on the TAC meeting for the ~!~ii!i!i:ii~i:i~i~i~:"noted that there will be a reception with City staff and the Main Street P~'~~iii!i!~ii!~'nuary to get to know each other. Adjournment: 10:04 p.m. to sit as Ukiah Redevelopment Agency. Reconvened: 10:10 p.m. December 16, 1998 Page 12 12. CLOSED SESSION Adjourned at 10:10 p.m. to Closed Session. a= Conference with Legal Council Regarding Existing Litigation - G.C. §54956.9{a) - Citizens for Responsive Government and California Preservation Foundation vs. City of Ukiah, Mendocino County ~uperior Court Case No. 79997 12b. Sm There being no further business the meeting..=~iii~journed:~!i~ili~ii~iii~,p. Marie Ulvila, City Clerk ..~iiiiiiiiiiii!iiiii!;?' .,~i~?:" .:~iiiiiii? ................ " ,.i:i:i:i:i:i:i:!:i:. ..::::::::::::" ..::!::. :!:!:!:!:!:!~' ..::!:!:!.'!:!::.. i:~:~:~:!:! ============================== · '-:::::::::::::::::::::::~iiii!ii!!!i!iiiii!!::.. !i::.. ==================================================== ==================================================== ==================================================== ..::~:~:~:F" ..:::::::::::: .:::::::::::::' ................ .............. · · :-:.:.:.:.:.:.r :.'::-:-:. ..:.:.:.:.:.:.:.: .:::::::::- .::::::::::::::::; ..:::::::::' ....:.... · .........-.......- .::::::::::. .:i:i:i:i:i:i:i:i:i:i:. · .......... :.:.:.:.:.:.:.:.:.:.:.:. .-:.:.;.:-:.' ......................... j::::::::::-' :::::::::::::::::::::::::::::::: .-::!:!:i:i:i::" ii.... .-.-::::::::::::::" ...:.:.:.:.:.;.:..-.. ::::::::::::::::::::::::::::::::::::::::::::: .-.-.-.-.-.-.-.-.-.- Conference with Real Property Negotiator Property: Assessor's Parcel No. 003-330-66 ::i~.. ::i!?:i?:?:~ ....... ~!::iiiii::i~ .... N e g o t i a t i n g P art y: R y a n _.::~._.:~:. ~.:ii;iiiii;iiiiiiiiiii;iiiii~iii?-"~ ........ ~?:~?:~::" Under Negotiation: Terms and Conditions .~i!i!~rcha"~iiiiiiiiii:iiiiiii:iii!iiiii!i!ili~:::..~ Discussion and Approval of Acquisition ~i!R:eal ~:i)erty, No. 003-330-66, and Authorize City Manaa~i!~!i~'~Cute Purchas~ii~~ments m. December 16, 1998 Page 13 ITEM NO. 6a DATE: JANUARY 6, 1999 AGENDA ~;UMMARY REPORT SUBJECT: DENIAL OF CLAIMS FOR DAMAGES RECEIVED FROM DAN CEDARHOLM, JR.AND ERVVIN HOESE, AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Dan Cedarholm, Jr. was received by the City of Ukiah in October, 1998 and alleges damages related to disconnection of power on April 16, 1998 at 15 Mill Court. The claim from Erwin Hoese was received by the City of Ukiah on December 15, 1998 and alleges damages related to a power surge on July 15, 1998 at 1976 Elm Street. Pursuant to City policy, it is recommended the City Council deny the claim as stated and refer it to Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Deny Claims for Damages received from Dan Cedarholm, Jr. and Erwin Hoese; and Refer Them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimants Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Dan Cedarholm, Jr., pages 1-2. 2. Claim of Erwin Hoese, pages 3-6. APPROVED.~~ Candace Horsley, Ci~ mfh:asrcc99 0106CLAIM Manager NOTICE OF CLAIM AGAINST This clafin must be presented, as prescribed by PaHs 3 and 4 of Division 3.6, of Title 1, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO' 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: . . . . CiTY OF UKIAH At'tn: City Clerk 300 Seminary Avenue Ukiah, California 95482 Number/Street and/or Post Office Box U k c,_k CA City / State (707)., ~ ~ ~-Z o '4' ~ Home Phone Number ( Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Office Box Telephone City State Zip Code DATE OF THE ACCIDENT OR OCCURRENCE: A P[~! (-- / g / / 0 ? ~ PLACE OF ACCIDENT OR OCCURRENCE: f _~ //~1~ ~ ~ ~/ ~ ~1,~1~ GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), if more space is needed): ~(~C~~C~ ~L~CT~I~ ~o~6~ PfT~o~ 7. NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: . WITNESS(ES), if known (optional): Name Address Telephone a. b. , DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address 8. Telephone 19. "GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it may be known at the time of presentation of the claim: 11. 12, STATE THE AMOUNT CLAIMED ff it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, inci'uding lhe estimated amount of any prospective injury, damage or loss, insofar as if may be known at the time of the presentation oF the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, ff the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included, but you must indicate whether the jurisdiction over the claim would be in Municipal or Superior Court. Amount Claimed $. ~'~ -- ~ ~ ?'"'-~ ' or Applicable JuHsdicb'on THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: $ Loss of earnings: $ Special damages fo/. $, General damages: ~ ~ $. I ( ~o er, z. b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ Future loss of earnings: $ Other prospective special damages: $ Prospective general damages: $ This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. SIGNATURE OF CLAIMANT(S) I m~ . ---,,.' ~1 II II1' J I Il ......' ..... --'-,,,-----.~=~--' ..... ----~ Received in the Office of the City Clerk this day of ,19 . NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it sa~sfies the requiremenls of the Government Code. The use of this form is not in~ended in any way to advise you of your legal HghLs or ~o interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 3/18/98 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFOR This claim must be presented, as prescribed by Paris 3 and 4 of Division 3.6, of Title State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 DEC 1 5 1998 CiTY OF UKIAH cITY CLERK'S DEPARTMENT Numbe~ rCtreet~ ~ .~ C ~_ ~,,,and/or Post~.._~ ~Office ~ox City State Zip Code Home Phone Number Work Phone Number 3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): e Numbe e and/or Post Office Box City DA TE OF THE A CC/DENT OR OCCURRENCE: ( Telephone 5. PLA CE OF A CCIDEN T OR OCCURRENCE: State Zip Code o GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more space is needed): i~ e NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: /~ //~ Se -, . WI.TNESS(ES), if known (oPtional): Name Address Telephone b. DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address ,,. b. Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it may be known at the time of presentation of the c/aim: 11. STATE THE AMOUNT;CLAIMED. if it totals less than ten thousand doflars (510,000) as of the date of presentation of the claim, including the estimated amount of any prospec#ve injury, damage or loss, insofar as if may be known at the' time of the presenlation oF fhe claim, togelher with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10,000), no dollgr amount shall be included, but you must indicate whether the jurisdiction over the claim would be in Municipal or Supedor Court. Amount Claimed $ or Applicable JurisdictJon 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for;. General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of ac#on for death or for injury to the person or to personal properly or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating t~ any other causes ~f acti~n sha~/ be present~d n~t ~aterthan ~n~ ~1) ~ear a~ ffe~r accrua~ ~f th~Yause ~f acti~n~ SIGNA TU~E;OF CL.~.IMANT(S) Received in the Office of the City Clerk this NOTE: This form of c/aim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rfghLs or to interpret any law. ff you are in doubt regarding your legal rights or the interpreta lion of any law, you should seek legal counsel of your choice at your own expense. Rev. 3/18/98 Time/~]Date/?//~ Service R. equested N Came as 1Kequested ['-] Trees in Power Line J~[. Voltage Problems [~] Street Light oUt [-'] Working in J~rea [~ Problem resolved by City crew [~ Crew found City facilities OK [--] Checked trees-OK [-'] Trees on list to. be trimmed in future [-'] Wires belong to Phone/Cable TV " [--] Power off temporarily for rnaintenancd [-] Please fill out attached survey [-] Qther comm~nts: . ~ For fumher information please call your Customer Service P,.epresentative Start Bartolomei Electrical Supervisor/Field Operations 463-6299 .. i .... ""4 :z~ (/) ;, LI ,-- ~0 ii ;.LI ,:0 :.~1 :21 .:'2_ '~ · '2~ '~ Z ::) 0 z -r 0 .._1 7' O~OZ ,6 6 6 0 0 CD ££ CC rs) AGENDA SUMMARY ITEM NO. 6b DATE: 01-06-99 REPORT SUBJECT: APPROVAL Of ADJUSTMENT TO WASTEWATER TREATMENT PLANT SUPERVISOR SALARY RANGE The Personnel Department periodically performs job classification and compensation studies. A thorough evaluation of the duties and responsibilities of our Wastewater Treatment Plant Supervisor position has been requested and completed, as well as a comparison of duties performed before and after the upgrade of the City's wastewater treatment plant from a Grade III, 2.5 million gallon per day plant, to a Grade IV, 8 million gallon per day operation in 1996. As a result of the plant upgrade, a 50% increase in staffing, from 4 to 8 employees, was necessary and these employees are directly supervised by the Wastewater Treatment Plant Supervisor. Additionally, the level of expertise necessary to run the plant increased, along with the sophistication of the plant, which has likewise caused the Supervisor position to evolve from one primarily of plant maintenance to one of responsibility for operating and overseeing the plant. The State Water Resources Board Office of Certification also confirmed that a Grade IV water certificate is required for the Chief Operator of a Grade IV plant. The City has previously paid a 7.5% incentive to the Wastewater Treatment Plant Supervisor for holding a Grade IV water certificate, which now must be rolled into the base salary since it is a requirement of the position. Based upon research of the duties and responsibilities associated with the Wastewater Treatment Plant Supervisor's position as Chief Operator of our Grade IV wastewater treatment plant, including the supervisory responsibilities and increased complexity of operating a more sophisticated plant, Staff recommends approval to reclassify this position to a new salary range, Range 650, to include the 7.5% certificate pay and an additional increase of 2%. This increase would recognize the increased workload and supervisory responsibilities that occurred as a result of the plant upgrade, yet preserve the salary schedule hierarchy the City has established for the Water/Sewer division. RECOMMENDED ACTION: Council approve recommended salary range adjustment for the Wastewater Treatment Plant Supervisor position from Range 680 to Range 650. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve salary range adjustment for Wastewater Treatment Plant Supervisor. 2. Refer to Staff for additional information. Acct. No. (if NOT budgeted): N/A Appropriation Requested: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Acct. No.: N/A (if budgeted) Melody Harris, Personnel Officer Candace Horsley, City Manager 1. Management Unit Salary Schedule Candace Hor~ley, City IVlianager 3:~per~asrwwtp.sup ~ MANAGEMENT UNIT Rates 4.0% Increase as of 6/28/98 IRange IP°siti°n I A MONTHLY SCHEDULE SALARY SCHEDULE IMPLEMENTED ON 10/1/98 A I I C I D I E 580 3,996.72 4,156.59 4,364.42 4,582.64 4,811.77 5,052.36 590 Police Captain 3,977,.57 4,136.67 4,343.50 4,560.68 4,788.71 5,028.15 595 Fire Deputy Chief 597 Deputy Public Works Director 3,793.07 3,944.79 4,142.03 4,349.13 4,566.59 4,794.92 600 3,619.63 3,764.42 3,952.64 4,150.27 4,357.78 4,575.67 620 ~Electrical Supervisor 3,531.86 3,673.13 3,856.79 4,049.63 4,252.11 4,464.72 630 Public Works Superintendent 3,385.53 3,520.95 3,697.00 3,881.85 4,075.94 4,279.74 635 Water/Sewer Superintendent 640 Senior Planner 654 Fire Battalion Chief 3,141.37 3,267.02 3,430.37 3,601.89 3,781.98 3,971.08 655 3,139.07 3,264.63 3,427.86 3,599.25 3,779.21 3,968.17 660 Airport Manager 3,074.90 3,197.90 3,357.80 3,525.69 3,701.97 3,887.07 665 670 Executive Assistant 675 680 Treatment Plant Supervisor (1) 691 Personnel Officer 2,924.10 3,041.06 3,193.11 3,352.77 3,520.41 3,696.43 700 Purchasing Supervisor 2,884.68 3,000.07 3,150.07 3,307.57 3,472.95 3,646.60 701 710 Accounting Supervisor 2,826.17 2,939.22 3,086.18 3,240.49 3,402.51 3,572.64 720 725 Conference Center/Plaza Manager 730 Cultural Arts/Museum Director 735 Associate Planner 740 Payroll Officer 2,682.11 2,789.39 2,928.86 3,075.30 3,229.07 3,390.52 741 Building Inspector . ~., ~' 745 M~S Coordinator 2,533.65 2,635.00 2,766.75 2,905.09 3,050.34 3,202.86 746 Community Services Supervisor · 747 Customer Service Supervisor 748 Administrative Analyst 750 2,433.36 2,530.69 2,657.2__2 2,790.08 2,929.58 3,076.06 770 Park Maintenance Superviosr 2,308.42 2,400.76 2,520.80 2,646.84 2,779.18 2,918.14 775 Golf Maintenance Leadworker 2,273.94 2,364.90 2,483.15 2,607.31 2,737.68 2,874.56 780 2,199.27 2,287.24 2,401.60 2,521.68 2,647.76 2,780.15 785 2,121.13 2,205.98 2,316.28 2,432.09 2,553.69 2,681.37 790 2,047.31 2,129.20 2,235.66 2,347.44 2,464.81 2,588.05 104.00% 105.00% 105.00% 105.00% 105.00% (1) = Water/Sewer Certificate Pay SALARY98.XLS Printed 11/10/98 Sheetl~ ITEM NO, 6c DATE: January. 6, 1998 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING EXTENSION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FOR PLANNING AND TECHNICAL ASSISTANCE FOR COMMUNITY RECREATION FACILITY The City of Ukiah is currently administering a Planning and Technical Assistance Community Development Block Grant (CDBG) to fund a feasibility study for a community recreation facility. The total grant amount is $19,000, of which $4,370 is local match provided by the Ukiah Valley Cultural Arts and Recreation Committee. Grant activities are being completed cooperatively between the Committee and City staff. The components of the study include site selection, funding plan development, needs assessment, and implementation plan. The funding plan, needs assessment, and site selection study are either completed or are under contract for completion. The implementation plan will be completed jointly by City staff and members of the Committee once the other studies have been finalized. The original grant period was from October 1997 to September 1998. As work remains to be completed on three of the grant's activities, staff has applied for and received an 18-month extension which will allow adequate time to complete all of the studies. As with the original grant, there is no financial obligation on the part of the City other than staff time to assist the Committee and administer the grant. This item is being presented to the Council at this time for adoption of the attached resolution 'authorizing the City Manager to execute the Agreements for extension of the grant. RECOMMENDED ACTION: Adopt resolution approving CDBG grant extension and authorizing City Manager to execute agreements. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine resolution requires revision and adopt as revised. 2. Determine adoption of resolution is inappropriate and do not adopt. Citizen Advised: N/A Requested by: Prepared by: Coordinated with-: Attachment: 1. 2. 3. State of California, Department of Housing and Community Development Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager, and Karen Yoast, Executive Assistant Draft Resolution approving extension Extension Agreement Resolution 98-09 approving original grant application Candace Horsley, City~,Manager LD2:CDBGEXT.ASR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING EXTENSION OF STANDARD AGREEMENT NO. 97-STBG-1175 BETWEEN THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT AND THE CITY OF UKIAH WHEREAS, the City Council of the City of Ukiah has determined the need for a multi-purpose community facility in which to deliver services to Iow-income youth and their families; and WHEREAS, through the efforts of a community citizens group a local match in the amount of $4,370 was raised and the City Council approved use of these funds for a Planning and Technical Assistance Grant through the State Community Developent Block Grant Program; and WHEREAS, the City Council adopted Resolution No. 98-09 authorizing application for the Grant on August 6, 1997; and WHEREAS, the City of Ukiah was awarded $19,000 to conduct the studies associated with said Grant, and entered into an agreement with the Department of Housing and Community Development on October 14, 1997; and WHEREAS, it was determined that additional time was needed to conduct said studies and the City of Ukiah thereby applied for an extension of the term of the Grant; and WHEREAS, the City Council has reviewed and hereby approves the agreement for extension of the Planning and Technical Assistance Grant, in an amount not to exceed $19,000, to March 31,2000. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Ukiah does hereby resolve to approve the amendment to Standard Agreement No. 97- STBG-1175, and authorizes the City Manager to sign any and all agreements related to the amendment. PASSED AND ADOPTED this 6th day of January, 1999 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marie Ulvila, City Clerk 4:Res:STBG 1175. Ext Jim Mastin, Mayor S FArE OF CALIFOF:INIA ' STANDAFID AGREEMENT ,, STD. 2 (REV.5-01) APPROVED BY THE ATTORNEY GENERAL CONTRACT NUMBER I AM. NO. 97-STBG- 1175 I 1 TAXPAYER'S FEDERAL EMPLOYER IDENTIFICATION NUMBER THIS AGREEMENT, made and entered into this 23fa day of September ,19 98, in the State of Califomia, by and between State of California, through its duly elected or appointed, qualified and acting TITLE OF OFFICER ACTING FOR STATE AGENCY Director Department of' Housing and Community Development , hereafter called the State, and CONTRACTOR'S NAME City of Ukiah , hereafter called thc Contractor. WITNESSETH: That the Contractor for and in consideration of the covenants, conditions, agreements, and stipulations of the State hereinafter expressed, does hereby agree to furnish to the State services and materials as follows: (Set forth service to be rendered by Contractor, amount to be paid Contractor, time for performance or completion, and attach plans and specifications, if any.) Standard Agreement No. 97-STBG-1175, made and entered into October 14, 1997 between the Department of Housing and Community Development and the City of Ukiah, is hereby amended as follows: Paragraph #2, "Term" of the original agreement is hereby deleted and replaced with a new paragraph tt2, "Term". Term: The effective date of this agreement is December 16, 1997. This agreement shall terminate on March 31, 2000. All other terms and conditions remain as set forth in the original agreement. CONTINUED ON SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER. The provisions on the reverse side hereof constitute a part of this agreement. IN WITNESS WHEREOF, this agreement has been executed by the parties hereto, upon the date first above written. STATE OF CALIFORNIA AGENCY Department of Housing & Community Development BY (AUTHORIZED SIGNATURE) PRINTED NAME OF PERSON SIGNING Judy Nevis TITLE Deputy Director AMOUNT ENCUMBERED BY THIS DOCUMENT $ ',0- PRIOR AMOUNT ENCUMBERED FOR THIS CONTRACT TOTAL AMOUNT ENCUMBERED TO DATE $ 19,000 CONTRACTOR CONTRACTOR (If other than an individual, state whether a corporation, partnership, etc.) City of Ukiah ,/'~ PRINTED NAME AND TITLE OF PERSON SIGNING A~CD?EdssaCe Horsley, City Manager ~x PROGRAM/CATEGORY (CODE AND TITLE) ~ 20 (OPTIONAL USE) Federal Funds - CDBG ITEM I CHAPTER 2240-101-0890 282 OBJECT OF EXPENDITURE (CODE AND TITLE) 2207/46003 = $19,000 I hereby certify upon my own persona/know/edge that budgeted funds are available for the period and purpose of the expenditure stated above. [--'] CONTRACTOR ~ STATE AGENCY ~ DEPT. OF GEN. SER. 300 Seminary Aver Ukiah, Califomia 95482 FUND TITLE Department of General Services grF Use Only FCN 14.228 STATUTE I FISCAL YEAR 1997 1997/98 Grant - Governmental 661702 IT.B.A. NO. I B.R. NO. DATE / /' "-I CONTROLLER [-"] 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 98-09 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING APPLICATION FOR FUNDING AND THE EXECUTION oF A GRANT AGREEMENT FROM THE PLANNING AND TECHNICAL ASSISTANCE ALLOCATION OF THE STATE CDBG PROGRAM WHEREAS, the City Council of the City of Ukiah has determined the need for a multi-purpose community facility in which to deliver services to low income youth and their families; and WHEREAS, through the efforts of a community citizens group a local match in the amount of $4,370 has been raised and the City Council hereby approves use of these funds for the grant; and WHEREAS, the City Council has determined that federal Citizen Participation requirements have been met during the development of this application; and WHEREAS, the City Council has reviewed and hereby approves the application for planning and technical assistance in an amount up to $19,000. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the.City of Ukiah does hereby resolve to approve the application for a Planning and Technical Assistance Grant to the Housing and Community Development Department and authorizes the City Manager to sign agreements should the grant be approved. PASSED AND ADOPTED this 6th day of August, 1997 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: .ATFEST: Councilmembers Ashiku, Kelly, and Vice-Mayor Masfin. None. Councilmember Chavez and Mayor Malone. None. ~,~--J'i'~'--~'~' n,M Vice-Mayor 4:Res :UVARC.Re~ ITEM NO. 6cl MEETING DATE January 6, 1999 AGENDA SUMMARY REPORT SUBJECT: RECEIVE REPORT REGARDING THE PURCHASE OF PERSONAL PROTECTIVE GEAR FROM ALL-STAR FIRE EQUIPMENT, INC. FOR $7,071.85. During inspection of fire department personnel's protective gear it was determined that some turnouts are no longer serviceable. In the normal course of our duties we need to replace turnouts systematically and we have added new members to our volunteer firefighter ranks who must be furnished with the appropriate equipment. These needs, both for replacement turnouts and equipping new recruits, were anticipated and funding allocated in the 1998-99 budget. These turnout coats and pants are needed to keep our personnel in compliance with OSHA safety standards. They are funded in account numbers 100-2101-690-006 and 100-2190-690- 002. Pursuant to City Code purchasing procedures, budgeted purchases between $5,000 and $10,000 are to be formally reported to the City Council for their receipt and file. Requests for quotations (RFQ) through the informal bid process were sent to five vendors. The two bid quotes received from vendors are attached. The Iow bidder is Ali-Star Fire Equipment, ]:nc. with a total of $7,071.85 for the eight turnout coats and nine turnout pants. A purchase order has been issued. There are no vendors in Mendocino County who provides this equipment. RECOMMENDED ACTION: Receive report regarding the purchase of personal protective gear from all-star fire equipment, inc. for $7,071.85. ALteRNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Roe M. Sandelin, Fire Chief Prepared by-' Terry Israel, Personal Protective Gear Mgr. Coordinated with: Candace Horsley, City Manager Attachments: 1. Request for quotation (5) 2. Excerpts from adopted budget 3. Quotation replies (2) APPROVED:~'~) t.,Zk,,..2_ Ca~-dace I:i6rsl~, ~ty Manager CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463-6233 Fax 707-463-6234 REQUEST FOR QUOTATION FAO( COPIES ACCEPTED RETURN THIS FORM THIS IS NOT AN ORDER DATE: 12/2/98 REQ. NO. E 16187 TO: ALL STAR FIRE EQUIPMENT INC.-Baldwin Pk.; ALL STAR FIRE EQUIPMENT INC.-Hayward L.N. CURTIS & SONS LITrLE FIRE CO. PROMEDIX INC. WILDFIRE HALPRIN~ WILDFIRE PACIFIC.2 BIDS WILL BE RECEIVED UNTIL 1:30 p.m. December 9, 1998 AT THE OFFICE OF THE PURCHASING AGENT. CITY of UKIAH BY: Nora Kennedy QUOTATIONS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL QUOTATIONS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION UNIT PRICE TOTAL 8 Structural Firefighting Coats as pera.attached Ukiah Fire Dept. specifications. Sizes: 1-40x30,1-44x35,1-48x32,~44x34,1-40x32,2-42 regular 9 Structural Firefighting Pants as per attached Ukiah Fire Dept. specifications. Sizes: 2-34x32,1-34x30,1-34x34,1-36x32,1-36x30,1-35x30,1-36x33,1-40x32 Right is reserved to increase or decrease quantities shown unless specifically denied by bidder. "If you have questions regarding the above, please contact: Terry Israel at 707-463-6261." TERMS: DEL. TO: DEL. DATE: BIDDER: BY: TITLE: Phone: Fax: DATE/BID: TERMS: 1. Right Is reserved to reject any and all bids. 2. Right is reserved to accept separate Items unless specll'lcally denied by bidder. 3. In CASE OF DEFAULT, the City of Uklah may procure the items quoted on from other sources and hold the original bidder liable for any Increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, the vendor agrees that the acceptance of any or all quotations by the City of Uktah, within 30 days constitutes a contract. o E o o o o . o · 0 'r-o I-- Z W FROH,,', ' .- RLLSTAR NORTH PHONE NO, ' 518 857 6298 De,;. E19 1991-3 12:09PH P3 CITY of UKIAH 300 Semh,a~3, Avenue Ukiah CA. 95482 Phone 70/-4§;5-6233 Fax 707-463-6234 ' REQUEST Fd '"' iJOTATION FAX COPIES ACCEPTED RLq'URN THIS FORM DATE: THIS IS NOT AN ORDER P~Q. NO. 12~2~98 E 16187 TO: ALL STAR FIRE EQUIPMENT INC. 2614 Barrtngton Court Hayward, CA 94545 <2oo-g_o 0 y' 1:30 p,m. December 9, 1998 AT ~ OFFICE OF TIlE PIJRCH. AStNG AGENT. CITY of UKtAH BY: Nora Kennedy ;::.:.i>':: i c~UOTATXONS..Xt~, m~UEsTSD Fo~t ~-~ vo~ow~, o ZT~.MS: · ~.: "' ;' '~ . ; -. 7.." ' · ,. ALL QUO'~ATIONS::S~L' BE"...:F,.O~B3.:.:UI~AH? CA:.':" ": i mi .... , ...... ,~.~ _ _ , ....... -- Structural Firefightizg Coats as per aItachcd 'UMah Fire Dept. specifications. S i res: 1-40x 30,1-44x3 5,14. 8x 32,1-4 4 x34,1-40x32,2-42 regu 1 ar on.Lion,,Appar, el[~Janesvil.,!e Commando 32" coat 475.70 $3805.60 : 'JL~ IIIILI I1 Structural Fircfighting Pants as per attached LTkial~ Fire Dept. specifications. ~S izes: 2-34x3 2,1-34x3 0,1-34x34,1-36x32,1-3 6x30,1-35x30,1-3 6x33,1 40x32 On Lion Apparel/Janesville Super Pants 309.80 2788.20 Right is reserved to increase or decrease quantities shown mtless "If you have questions regarding the above, please contact: Terry Israel at 707-463-6261." ...... ii , : L' ' ..... 1, i i1 YEIAMS: Net 30 days DEL. TO: Ukiah DELD.A, TE:. 60-7,~ days ARC BIDDER: Lee AT Fishe]_ 2. ~lght Is tOSo~od to ac~pt ~p~te gems unle~ ~fi~ly deni~ by bidder, 8. In CASE OF DEFAULT, ~e ~ or U~a~ ~ay pr~ure ~e items quo~ on from o~er aou¢~s 8n~ hold ~e erJgtn~ bidder II~le lot any incre~s~ ~. 4. Sub~t~ll0nS ~hall show manufac~re~ n~o, ~t~Og numar 5. T~e pfl~, ~m~s. delive~ ~tnt, ~d ~ls of ~e sw~dln~ of ~e bid, 6. A~ QUOTATIONS MUST DE SIGNED. OP~NI~ DATE TO: ± i , -,~ O fh I CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707-463.6233 Fax 707-463-6234 FAX COPIES ACCEPTED RE[URN THIS FORM DATE: TIHS IS NOT AN ORDER R~___Q, NO. 12/2/98 E 16187 L,N. CURTIS & SONS 1800 Peralta Street Oakland, CA 94607 h30 p,.m. December 9, 1998 Aa' Tfilq OFblCE OF THE PURC/-IASING A~ENT. CITY of UKIAH BY: Nora Kennedy !'..,..,..:.' Q~OTA]IONSAREP'EQLrKSTEDFORTIIEFOLLOWIA'GITEM$: ALL QUOTATIONS SH~L BE F.O.B, ~H CA. QUA~I~ ..... ~ ..... ~ "'~ ..................... D'Eff~3~ION .... . ' ' '"~ ~fl' PmCE TOTAL 8 S~t'ur~fl Fkefi~t~g Coats ~ per attached ~ Fkc Dep~ sp~ificafi~, ~496,00 3968.00 Sizes: 1 ~x30,1~5,148x32,1 ~x34, I-~x32,2-42 rc~ Structm'al Firefighdng Pants as per attached Ukiah Fire Dept. specifications. Sizes: 2~34x32,1-34x30,1-34x$4,1-36x32,1-36x30,1-35x30,1-36x33, 1-40x32 Right is reserved to increase or decrease quantities shown unle&s specifically denied by bidder. 9 @316.00 2844.00 .. "If you have questions regarding the above, please contact: · .: Terry ISrael at 707-463-62617' ~ NOTE: We offer Globe Firefighter suits brand, 'four specifications are those of a con~petitor, as such we offer product with 'same performance chara¢~erisgics but with Globe design and note: - Globe E89 quilt is o lavers 1 layer 1 $ oz E89 i l'layer 2.3 oz. E89 - Globe sleeve well design .is with wristers attached outer shell, not liner -Globe pockets on pant thighs are full expansion 2" x 10" x 10".. ' i Ill i jll _ i, ..,..lllllll ,. i ~L~-- ..... -.- --' ' . 2 ' ' ...... I ..LL I . Net_ 30 days J D~,~a'o:-" ' .... ' ........ :/ '" Destination 1 p[~_._.Da'rm ..... 8o.- 1,90 da~s A~__..O._-' / l~!bl)F,a: I,.N. CURTIS & SONS / I. ~'raul r. Curtis [ iirrL,~, Pr'&~. ' ..... ' .... ! }P .h°ne. 800-443-3556Fax.510-S39-532~ ' '.] _ i, Right i~ reserved ~'o reject ~y mhd all blos. 2, Right Is reserved [o accept sepaFo, to i[em.q un]ess ~,pe~ric~fy denied by bidder. 3, In CASE OF DEFAULT, *Jle CRy or Ukiah may procure ~e items quoted on from omar ~our~$ and ~ld ~e orlgln~ bidder [i~le for any i~¢rcased ~ats. 4, Subs~tu~g~[ ~J sh~ manufa~reds n~e, ~talog numar ~d ~m~lo 5, The pdt, terms, deliv.~ poInL ~o delNo~ date may l~lVi0U~ly Or ~ll~ety ~ ~o ~lS of ~ awaking of Be bid, ~. A~ Q~TA?IQNS MU~T BE SIGNED. OPENI~ DATE ~ TI~ 'MUS~ ~ pr-~mlnen~y dis~aye0 on submi~n9 envelope. 7, In $ubml~n; ~ ~ve, t~e vendor agr~s Z~ ~e a~pt~ of ~y or all quo~don~ by ~o ~ of Uki~,'w{~in ~0 day¢ ~nsdMtes a , .., .... ~ ,, ITEM NO. 6e DATE: January 6, 1999 AGENDA SUMMARY REPORT SUBJECT: AWARD CONTRACT TO PETERSON TRACTOR CO. FOR REPAIR OF UNDERCARRIAGE FOR CATERPILLAR 955L TRACK LOADER IN THE AMOUNT OF $17,357.88 SUMMARY: The City distributed specifications through its informal bidding process to five companies. There are no heavy equipment repair shops in Ukiah that could provide the necessary repairs to the track loader. A notice requesting bids was published in the Ukiah Daily Journal on December 15 and 22, 1998. One proposal was received and opened by the City Clerk on December 28, 1998. The lowest responsive, responsible bidder is Peterson Tractor Co. of Willits, California with a total bid of $17,357.88. The total bid amount is less than the budget amount of $20,000. Peterson Tractor Co. has performed maintenance work on landfill heavy equipment for the City. Staff has been satisfied with the performance of this contractor. If the bid is awarded, compensation for the performance of the work will be based on the guaranteed maximum labor costs identified for the various repair items noted in the bid. Staff submitted requests for bids with an assumed cost of $10,000 for replacement parts. The actual cost for parts may be more or less than this assumed amount when repairs are completed. This is due to the inability to predict the extent of repairs needed prior to actually removing and identifying parts for repair. Repairs are required as the track loader would soon become inoperable due to failed components. Continued on Page 2 RECOMMENDED ACTION: Award a contract for Repair of the Caterpillar 955L track loader to Peterson Tractor Co. in the amount of $17,357.88. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Reject bid and provide direction to staff as to the desired action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Kennedy, Director of Public Works/City Engineer Rick Seanor, Deputy Director of Public Works ,~--- Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer 1. Fiscal Year 1998/1999 Budget Sheet APPROVED: ~ Candace Horsley, CityX~anager AGLF955LW97.SUM Page 2 January 6, 1999 Award Contract to Peterson Tractor Co. for Repair of Undercarriage for Caterpillar 955L Track Loader in the Amount of $17,357.88 Bid Tabulation Repair of Caterpillar 955L Company Peterson Tractor Co. Willits, CA Peterson Tractor Co. Santa Rosa, CA Empire Equipment Rohnert Park, CA Tenco Tractor, Inc. Williams, CA Sebastopol Tractor Co. Graton, CA Bid Amount $17,357.88 No Bid No Bid No Bid No Bid u~__. 0 ! o o ~ (/3 o t- o (D I.- Z LU F- O Z ITEM NO. 6 ~' DATE: January 6, 1999 AGENDA S.UMMARY REPORT SUBJECT: APPROVE BUDGET AMENDMENT AND AWARD ACQUISITION FOR PURCHASE AND INSTALLATION OF TIRES FOR THE CATERPILLAR 627F SCRAPER TO DOWNEY TIRE CENTERS IN THE AMOUNT OF $21,294.44 SUMMARY: The City distributed specifications through its informal bidding process to six companies. A notice requesting bids was published in the Ukiah Daily Journal on December 16 and 23, 1998. One proposal was received and opened by the City Clerk on December 28, 1998. The lowest responsive, responsible bidder is Downey Tire Centers of Santa Rosa, California with a total bid of $21,294.44. Downey Tire Centers has a local branch store in Ukiah, though the bid came from the company headquarters in Santa Rosa. Continued on Page 2 RECOMMENDED ACTION: 1) Approve budget amendment decreasing landfill enterprise fund balance by $21,295 and increasing landfill expenditure account 660.3401.303.000 by $21,295. 2) Award acquisition for purchase and installation of tires for the Caterpillar 627F scraper to Downey Tire Centers in the amount of $21,294.44. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine amendment must be modified, define changes, and approve revised budget amendment. 2. Not approve the budget amendment and not award the bid, however, the scraper would soon become inoperable due to a failing tire. Citizen Advised: N/A Requested by: Rick Kennedy, Director of Public Works/City Engin. eer Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Rick Kennedy, Director of Public Works/City Engineer Gordon Elton, Director of Finance Mike Harris, Risk Manager/Budget Officer Attachments: 1. Budget Amendment Worksheet 2. City Council Approved Amendments to 1998-99 Budget 3. Downey Tire Centers' Bid APPROVED: Candace Horsley, City ~anager AGLF627FWO7.SUM Page 2 January 6, 1999 Approve Budget Amendment and Award Acquisition for Purchase and Installation of Tires for Caterpillar 627F Scraper to Downey Tire Centers in the Amount of $21,294.44 Staff had not expected to replace the scraper tires during the current fiscal year. However, due to the rugged, rocky terrain the tires have reached their useful life earlier than anticipated. Since one of the tires is failing and has developed a bulge in the sidewall, staff decided to request bids for replacement of all four tires. The City will keep three of the old tires for emergency replacement should the situation so warrant. Bid Tabulation Purchase and Installation of Tires for Caterpillar 627F Company Downey Tire Centers Santa Rosa, CA Foster's Tire Service, Inc. Ukiah, CA Bid Amount $21,294.44 No Bid Hanco Tire Center Ukiah, CA No Bid Helm's Tire and Brake Service Lakeport, CA Monroe & Company Santa Rosa, CA Valley Tire & Brake Santa Rosa, CA No Bid No Bid No Bid BUDGET AMENDMENT WORKSHEET SOLID WASTE DISPOSAL - FUND #660 Bud.qeted amounts: Beginning fund balance 7/1/98 Budgeted revenue Expenditures budgeted from fund Transfers budgeted (net) General Fund loan Budgeted ending fund balance 6/30/99 $ 182,114 $ 2,831,400 $ (2,200,203) $ (619,000) $ - $ 194,311 Adiustments made durinq the fiscal year: Date Approved lO/7/98 Transfer funds for Engineering computer 1/6/99 Tire replacement on scraper Account No. 660.283.100 $ 660.3401.303.000 $ (2,200 (21,295 Revised ending fund balance 6/30/99 $ 170,816 RESERV99.XLS 12/30/98 Page 1 Funds 660; 661; 664 665 666 670 LU 0 UJ I-- .~o~ -- O~ X DEC-22-98 PROPOSAL FORM TIRES F~DR CATERPILLAR 627F SCRAPER (this form must be completed, signed, and returned with the bid) Description ~ A) Remove four used tires and install four new Michelin ! 33.25-29XR Type B tires (or approved equal) on the i Caterpillar $27F scraper located at 3100 Vichy Springs L_Road (cost to include all labor and other expenses). Other functions not noted (includes disposal cost for (1) tire. _ · C) Applicable Taxes -- Unit Cost (per tire for removal, purchase, and installation) TOTAL PROPOSAL COST >>> TOTAL = A) + B) + C) Extended Cost ~ \ct ,S'q,S, oH ~ -3 co.0 o The undersigned declares he is familiar with the items specified and has Ca-'refuJJ~-~hecked all of the figures stated on the above TIRES FOR CATERPILLAR 627F SCRAPER PROPOSAL FORM and accepts full responsibility for any error or omission in the preparation of this proposal. This proposal is submitted by (check one): ..._ Individual Owner __ Partnership :~ Corporation -.-. Ortner (Specify) Legal Name of Company: Address: City, State, Zip: Phone Number:. /°rTTF/{--H MEN T #.~ ITEM NO. 65J DATE: January 6, 1999 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR 45, 50, AND 55 FOOT CLASS 3 WESTERN CEDAR POLES TO MCFARLAND CASCADE IN THE AMOUNT OF $15,482.61. A Request for Quotation (R.F.Q.) for 45 foot, 50 foot, and 55 foot class 3 western red cedar poles was written to provide material for the maintenance of existing facilities. Deteriorated poles were replaced in conjunction with overhead upgrade and maintenance projects. These projects have depleted the City stock of 45, 50, and 55 foot poles. Appropriate funds were budgeted in the 1998/99 Fiscal Year in Account Number 800.3646.420.000. This will maintain the Pole Replacement Program with the expected upgrade, maintenance, and reconductoring projects for the year. A Request for Quotation (R.F.Q.) through the formal bid process was sent to six vendors and five bids were received and opened by the City Clerk on December 30, 1998, at 2:00 p.m. The bids were evaluated by Staff and the lowest bidder was McFarland Cascade with a total bid of $15,482.61 including tax and freight. RECOMMENDED ACTION: Award bid for 45 foot, 50 foot, and 55 foot class 3 western red cedar poles in the amount of $15,482.61 to McFarland Cascade. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid Tabulation Excerpt from 1998/99 Budget c--an-'3~e Horsley,- (~lt~Manager Z {..9 · ~m 0 o ~ ~ o o o o ~ ~ o o o o o ~ ~ ~ ~ o o o ~ E o o o o o o o ~ Z ~ ~ W ~ Z I- Z 0 ~'~ o o IJJ 0 0 0 0 0 o°8 o © ~ o ~ o AGENDA SUMMARY ITEM NO. 8a DATE: JANUARY 6, 1999 REPORT SUBJECT: INTRODUCTION OF ORDINANCE RELATIVE TO THE COST OF LIVING INCREASE FOR CITY COUNCIL At the December 16, 1998 meeting, the City Council directed staff to return the consideration of Council salary increase with additional analysis of the cost of living calculations. Ordinance 1010 adopted on September 2, 1998 specified a 55% increase based upon the state statute allowance of 5% per year from the last date a salary was established. That increase resulted in an monthly "salary" of $465. Staff has completed two calculations for the Council's review, both reflecting the fact that employee raises were not granted in two years during the 11 year time frame since 1988. As opposed to the calculation of 11 years at 5% per year, nine years at 5% yields a one time 45% increase equating to a monthly "salary" of $435. If, from 1988, 5% had been applied to each year, except 1996 and 1997, the years in which no employee raises were given, the cumulative total monthly "salary" would be $465.39. The City Council should determine which calculation is desired and take the appropriate action. If the one time 45% increase is desired, introduction of a new ordinance (attached) is necessary. If the 5% per year method is desired, no action is required, as Ordinance 1010 is in effect the same as the computed amount. Discussion was had by the Council relative to salary adjustments being addressed during the annual budget process. State statutes require that the raises be implemented only when a new councilmember takes office. In light of this, Staff recommends that the City Council, in April of each election year, consider a salary ordinance. This will allow the Council to evaluate cost of living percentages for the previous two years and incorporate any modifications in the next year's fiscal budget to be adopted the following June. Staff will add this item to the standard budget preparation process unless the Council prefers a different procedure. RECOMMENDED ACTION: Determine $435 monthly "salary" is appropriate and introduce ordinance reducing salary established by Ordinance 1010 OR Determine $465 monthly "salary" is appropriate and take no action as current ordinance is in effect. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine alternative calculation is necessary, identify the change, and introduce revised ordinance. 2. Determine adopted increase is not desired, and introduce ordinance returning salary to $300. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Ordinance reducing "salary" to $435, for introduction, page 1. 2. CpiD¥ of Ordinance No. 1010, page 2. APPROVED:~,_~-'~ ~~, ~,. C a ~-~-d-~c~H ~ rs I ey ~C it Manager mfh:asrcc99 ! 0106CLAIM ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING UKIAH CITY CODE SECTION 62 ESTABLISHING THE SALARIES FOR COUNCILMEMBERS The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE - FINDINGS AND DECLARATION The City Council of the City of Ukiah finds and declares that this ordinance is enacted pursuant to Government Code Section 36516 for the purpose of fixing the salary of the Mayor and Councilmembers of the City of Ukiah. This ordinance supercedes Ordiance 1010, adopted September 2, 1998, and the approved salary is applicable to the current Mayor and Councilmembers as the salary authorized in Ordinance 1010 is hereby reduced. SECTION TWO - AMENDMENTS Section 62 of Article 2, Chapter 2, Division 1 of the Ukiah City Code is hereby amended to read as follows: §62: SALARIES: Mayor and Councilmembers: The Mayor and Councilmembers shall be paid four hundred thirty-five dollars and no cents ($435.00) per month. Any amounts authorized and paid on behalf of such officers for retirement, health and welfare, and Federal social security benefits shall not be included for purposes of determining salary under this Section. SECTION THREE - EFFECTIVE DATE This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on AYES' NOES: ABSENT: ,1998, by the following roll call vote: Adopted on AYES: NOES: ABSENT: ,1999, by the following roll call vote: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk mfh:resord CCSAL Ordinance No. Page I of I ORDINANCE NO. 1010 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING UKIAH CITY CODE SECTION 62 ESTABLISHING THE SALARIES FOR COUNCILMEMBERS The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE - FINDINGS AND DECLARATION The City Council of the City of Ukiah finds and declares that this ordinance is enacted pursuant to government code Section 36516 for the purpose of fixing the salary of the Mayor and councilmembers of the City of Ukiah. SECTION TWO - AMENDMENTS Section 62 of Article 2, Chapter 2, Division 1 of the Ukiah City Code is hereby amended to read as follows: .. §62: SALARIES: Mayor and Councilmembers: The Mayor and Councilmembers shall be paid four hundred sixty-five dollars ($465.00) per month. Any amounts authorized and paid on behalf of such officers for retirement, health and welfare, and Federal social security benefits shall not be included for purposes of determining salary under this Section. SECTION THREE - EFFECTIVE DATE This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Salaries of the incumbent Mayor and Councilmembers shall not be affected until a new Councilmember begins a new term of office. · .. Introduced by title only on August 19, 1998, by the following roll call vote: AYES: NOES: ABSENT: Councilmembers Ashiku, Kelley, Mastin, and Mayor Malone None Councilmember Chavez Adopted on September 2, 1998, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Councilmembers Chavez, Ashiku, Kelley, Mastin, and Mayor Malone T,-Sfieridan Malone, Mayo..~ Marie Ulvila, City Clerk mfh:resord ORDI010 Ordinance No, 1010 Page 1 of I AGENDA SUMMARY ITEM NO. 8b DATE: January. 6; 1999 REPORT SUBJECT: DISCUSSION AND POSSIBLE ACTION CONSIDERING WILLITS CITY COUNCIL ACTION ON FORECLOSURE OF NORTH COAST RAILROAD AUTHORITY LOAN AND EFFECT ON UKIAH DEPOT SITE Staff has researched many aspects of the Willits loan and associated Ukiah Depot site property that was used as collateral for the loan, as requested by Council at the December 16, 1998 meeting. This information will be disclosed in Closed Session under conference with Real Property Negotiator, but is also listed on the agenda under Unfinished Business if the Council desires to take action. RECOMMENDED ACTION: Possible action, based on Closed Session discussion. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: N/A Requested by: Mayor Mastin Prepared by: Candace Horsley, City Manager Coordinated with: N/A Attachments: 1. None. APPROVED: ~;:~, '~ .,~.~~_ 4/Can.ASRDepot.98a C~'~dac~ H'orsle~, (~y Manager