Loading...
HomeMy WebLinkAbout1999-04-21 PacketAGENDA SUMMARY ITEM NO. 3 DATE: APRIL 21. 1999 REPORT SUBJECT: BUDGET GOAL AND OBJECTIVES: REVIEW OF 1998-99 ACCOMPLISHMENTS AND 1999-2000 OBJECTIVES FOR VARIOUS CITY FUNCTIONS As the Council is aware a very relevant step in the budget process is the City Council's review of the individual departments past year's accomplishments and consideration of the upcoming year's objectives. The statements prepared by each department are attached for the Council's information. This is an opportunity for dialogue between the Council and Staff regarding the City's programs, projects, and priorities for the next fiscal year. The goals and objectives presented here have not been evaluated in the context of available resources which will be part of the budget process over the next two months. Staff is requesting Council input on these objectives to better evaluate the needs of the community. Each department head will be present at the meeting to discuss the salient points of their respective objectives and accomplishments. RECOMMENDED ACTION: Review and discuss the accomplishments and objectives as presented by Staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine there is no necessity to consider the accomplishments and objectives and cancel this agenda item. 2. Determine different format is desired and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: mfh:asrcc99 0421GOAL N/A Michael F. Harris, Risk Manager/Budget Officer Gordon Elton, Director of Finance and Candace Horsley, City Manager 1. Department accomplishments and objectives: Public Works, pages 1-6; Public Utilities, pages 7-9; Public Safety, pages 10-15; Community Services, pages 16-22; Finance, pages 23-26; Planning, page 27; City Management, pages 28-31; Elected Officials, page 32; Redevelopment, parle 33. Cand~ce Horsley-~ Manager '5'" o ~ ~.,.o .~ .~.~ ~o_ b ~ 0 ~ ~ ~ c ~o00 ~ o ~ ' ~ ooc ~ ~~o ~ 0 ~ ~ ~o~ n ~o e >.. · = ~ ~"._ ._  0~ ~~ ~ e o ~ ~ E ~ ~'~ ~ ' ' ' ' ' 0 0 ® o ~ E ,-,o ,-' E -- · .e_ c.> .m .o O EE COo ,r- ~- ~,- 0 ~ 0 ._ -E~8~ ~- ~ ~ ~ o - X ~ ~'- c~ ~'-~ · - ~.~ ~~o~ o-- L.,. · - ~ o o ,._ .- n ~4 ~ :DO "~ _ o.-~~ ~ 88 888~o 8888 o OO ~, ::3 (.3 °§o E~ 0 c -~ ~ ~._ ~Eo '-o ~~= .- .- ~ ~ 8,0 o ~ ~ .-- a~ '~ ex. ~0 ~ o .so ~E-~ ._ ~ ~ 0 ~ ~ ~ ~ ~ 0 0 0 0 0 0 0._ ,4 ? .s _>, o o '~ 0 ~ o o l= c d = o E 'o c .... ~ o~ ~'G ~ .-- 0 ~ ~ .-- 0 o ~ ~'c b ~ ~ ~ '~ c ~ ~ooe.~ o .~ ~ ~.o o c ~ ~c ~ '~ c E ~ ~ ~ .. n ~ -' ~ .~ ~' ~ '~ v 0 ,. n~ ~ ~ _ ~ X ~=Ooo~E~ce ~ o~E °~ ° = ~_..Ec ~~ ~ ~ c = ~'~ ~ ~ ~0 ~ : - m ~ ~ ,u .... ~ c o~ ~'- ~ ~ m ~ > > ~ ~ .... ~ _. 9 _ ~ 0 0 ~ ~ ~ ~ ~ ~ ~ -- ~ ~ ~ E E~ E ~,, E ~ ~ ~ c ...... c c c= 0 0 0 0 0 0 I Ltl o r- ~ 0 ~ o ~ · o ~ ~ .~ '5 N 0 ~ ~ g o S'= ~ = ....~ o ~E 88: ~ ~ ~ ~ 0 o: ~o~= E 00.o 8 ~o o o ia PROCLAMATION . .. WHEREAS, older Americans are significant members of our society, investing their wisdom and experience to help enrich and better the lives of younger generations; and WHEREAS, the Ukiah Senior Center has acted as a catalyst for mobilizing the creativity, energy, vitality and commitment of the older residents of Ukiah; and WHEREAS, through the wide array of services, programs, and activities, Ukiah Senior Center empowers older citizens of the City of Ukiah to contribute to their own health and well-being and the health and well-being of their fellow-citizens of all ages; and WHEREAS, the Ukiah Senior Center affirms the dignity, self-worth, and independence of older persons by facilitating their decisions and actions; tapping their experiences, skills and knowledge; and enabling their continued contributions to the community; and WHEREAS, the Ukiah Senior Center will be joining nearly 600 Senior Centers in the State of California on Saturday, May 15, 1999 at 9:00 a.m. in a "Step Out For Senior Centers" celebration. NOW, THEREFORE, L Jim Mastin, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers Kathy Libby, Phil Baldwin, and Phillip Ashiku, do hereby proclaim May 9-15, 1999 as SENIOR CENTER AWARENESS WEEK and call upon all citizens to recognize the special contributions of the Ukiah Senior Center participants, and the special efforts of the staff and volunteers who work every day to enhance the well-being of the older citizens of our community. Date: ril 21, 1999 Jim Mastin, Mayor ITEM NO. 6a DATE: April 21, 1999 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING ARTICLE 21 (DEFINITIONS) OF CHAPTER 2 (ZONING) OF THE UKIAH MUNICIPAL CODE SUMMARY: On April 7, 1999, the City Council continued the introduction of the subject Ordinance to allow staff and the City Attorney more time to refine and perfect the Zoning Code definitions. With the assistance of the City Attorney and Planning Commission, staff has substantially revised the Zoning Code definitions (Article 21) to reflect current planning practices and principles, and to include new terms used in the text of the recently revised Zoning Districts. In addition, a number of antiquated terms have been deleted because they either do not appear in the text of the Zoning Code or are outdated and have been replaced with more modern terms. Origin of Definitions: A number of the definitions have been carried over from the existing Article, and others have been taken from professional planning literature, documents, resources produced by the American Planning Association, and Zoning Codes from other jurisdictions. In a few cases, we used Webster's Dictionary to define terms that we could not find in planning related resources. Importance of Definitions: Having up-to-date definitions of zoning terms is important for a variety of reasons. First, it allows the user to fully understand the regulations, particularly for allowed and permitted land uses. Second, they provide an explanation of basic planning terminology, which is extremely valuable to the general public. (Continued on Page 2) RECOMMENDATION: 1) Conduct a public hearing; and 2) Introduce by title only the Ordinance amending Article 21 of Chapter 2 (Zoning) of the Ukiah Municipal Code. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not introduce the Ordinance, and provide direction to staff. Citizen Advised- Legal notice published according to the requirements of the Ukiah City Code. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with' Candace Horsley, City Manager and Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. Ordinance amending Article 21, Chapter 2 of the Ukiah City Code. 2. Planning Commission Staff Report, dated March 10, 1999 3. Planning Commission minutes, dated March 10, 1999 APPROVED: [~ -- Candace Horsley, City Ma!ager Planninp Commission Meetin~n On March 10, 1999, the City Planning Commission conducted a public hearing and considered the proposed revisions to the Zoning Code definitions. At the conclusion of the hearing, and after considerable discussion, they voted unanimously to support the revised definitions, and to recommend City Council adoption of the Ordinance. The Planning Commission made a number of modifications to the zoning terms that staff fully supports. These changes are reflected in the attached March 10, 1999 Planning Commission minutes, and have been incorporated into the proposed Ordinance. City Attorney Review The City Attorney reviewed the definitions, and made a number of important suggestions. His recommended revisions are intended to clarify, from a legal perspective, the meaning of terms, and to ultimately protect the City in the event of legal challenges to zoning and planning decisions. These changes have been incorporated into the proposed Ordinance. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 21, CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH MUNICIPAL CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9265 of the Ukiah Municipal Code, Division 9, Chapter 2 (Zoning) is amended by revising Article 21 (Definitions); as indicated on Exhibit "A" attached to this Ordinance, which repeals existing Sections 9275-9337, and replaces them with new Sections 9275-9278. SECTION TWO The amendments to Article 21 of Chapter 2 of the Ukiah Municipal Code include revisions to the Zoning Code definitions to reflect current planning practices and principles, and to include new terms used in the text of the recently revised Zoning Districts. In addition, a number of antiquated terms have been deleted because they either do not appear in the text of the Zoning Code or are outdated and have been replaced with more modern terms. SECTION THREE This amendment to Article 21 of Chapter 2 of the Ukiah Municipal Code is necessary to ensure that the City has up-to-date definitions of zoning terms to allow users to fully understand the regulations, particularly for allowed and permitted land uses, and to provide an explanation of basic planning terminology, which is extremely valuable to the general public. SECTION FOUR This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. ORDINANCE NO. _, Page I of 2 SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on April 21, 1999, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: , by the following roll call vote: ,Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk ORDINANCE NO.. Page 2 of 2 EXHIBIT "A" Chapter 2 ZONING ARTICLE 21. DEFINITIONS Sections: 9275 Purpose 9276 Application 9276 Terminology 9278 Definitions 9275 Purpose. The purpose of this Article is to provide clear and concise definitions to the terms and phrases contained in Chapter 2 (Zoning) of the Ukiah City Code. 9276 Application. The meaning and construction of words and phrases defined in this Article shall apply, except where the context clearly indicates a different meaning or construction. 9277 Terminology. A. All public officials, agencies, and regulations referenced in this title are those of the City of Ukiah unless otherwise indicated. B. "Building Official" means the person designated by the Uniform Building Code, as adopted by the City, as responsible for enforcement and administration of the building code. C. "Section" means a numbered division of this Article containing the basic provisions of a general topic; e.g. the zoning ordinance basic provisions. D. "Commission" or "Planning Commission" means the Planning Commission of the City of Ukiah. E. "Council" or "City Council" means the City Council of the City of Ukiah. F. "County" means the County of Mendocino, State of California. G. "Department" means the Planning Department of the City of Ukiah. H. "Director" means the Planning Director of the City of Ukiah, or a designee thereof. EXHIBIT "A" Ordinance No. Page 1 of 17 I. "Federal" means the government of the United States. J. "General Plan" means the Ukiah General Plan as adopted by the City Council. K. "State" means the State of California. 9278 Definitions. A. Any words or phrases not defined within this Article shall be defined as set forth in current dictionaries. If no dictionary defines a particular term, the City Planning Director shall have the authority to define the term or equate it to a defined term that is similar in nature. B. For purposes of this Article, the words and phrases set out herein shall have the following meanings: common. (1) Abutting or Adjoining. Having lot lines, parcel lines or boundaries in (2) same parcel. Accessory. Building. A building accessory to a primary building on the (3) Accessory. Uses. Uses which are typically associated with and subordinate to the permitted or conditional permitted principal use. Accessory uses and structures are subject to the same regulations as apply to principal uses in each zoning district, except as may be otherwise provided. (4) Addition. Any construction which increases the size of a building or structure in terms of site coverage, height, length, width or gross floor area. (5) Administrative Services. Offices, administrative, or clerical services of public agencies that deal directly with the citizen together with incidental storage and maintenance of necessary vehicles. Typical uses include federal, state, county, City, and special district offices. (6) Adult Entertainment Business. A sexually oriented business, being one whose primary purpose is the sale or display of matter that, because of its sexually explicit nature, pursuant to sate law or local regulatory authority, be offered only to persons over the age of 18. (7) Agent of Owner. Any person showing written verification that he or she is acting for, and with the knowledge and consent of, a property owner. (8) Agricultural Processing. The processing, treatment or remanufacture of agricultural products on a commercial basis. Typical uses include wineries, packing and canning plants, feed lots, and livestock auction yards. (9) Agricultural Sales and Service. Sale of feed, seeds, grains, fertilizers, pesticides, and similar agricultural products, or provisions of related agricultural services. Typical uses include feed and grain stores and agricultural supply services. (10) Alley. An accepted public thoroughfare of insufficient width to be considered as a street and which affords only a secondary means of access to abutting property. (11) Alteration. Any construction or physical change in the internal EXHIBIT "A" Ordinance No. Page 2 of 17 arrangement of rooms or the supporting members of a building or structure or a change in the relative position of buildings or structures on a site or a change in appearance of any building or structure. (12) Animal Production. Raising of animals or production of animal products such as meat, eggs or dairy products. Typical uses include grazing, ranching, dairy farming, and poultry farming. (13) dwelling units. Apartment House. A building that contains three (3) or more individual (14) Attached. Joined in any manner to any structure. services. (15) Automotive Dismantling. See definition assigned to scrap and salvage (16) Automotive Sales and Service. Sale, servicing and repair of motorized vehicles. Typical uses include new and used care dealerships, motorcycles or recreational vehicle dealerships, parts stores, and repair facilities including muffler shops, wheel and brake shops, body and fender shops, and similar services, but excluding dismantling or SCRAP AND SALVAGE operations. (17) Average Slope. The mean average amount of fall or rise of property between its setback lines. (18) Aviation Facilities. Landing fields, and related aircraft parking and service facilities, including aircraft servicing, fueling, repair, storage, charter, sales, and rental. served. (19) Bar. An establishment at which alcoholic beverages are the main product (20) Bed and Breakfast. Any building or establishment or portion thereof providing six (6) or fewer guest bedrooms for a lodging fee, which may include meal service in a common dining area, and which do not include cooking facilities in the guest bedrooms. (21) Building. A structure having a roof supported by columns or walls, for the shelter, support, or enclosure of persons or property. buildings. (22) Building Site. Any area of a lot suitable for constructing a building or (23) Business Office. An office where work is performed in the buying and selling of commodities or service or an administrative office. (24) Business or Trade School. A use providing education or training in business, commerce, language, or other activity, and not otherwise defined as a home occupation, college or university, or public or private educational facility. Typical uses include business schools and barber or beauty colleges. (25) Business Services. Sale, rental, or repair of equipment, or provision of services and supplies typically used by other commercial or industrial uses. Typical uses include janitorial and building maintenance services, office and commercial equipment supply firms, and printing shops. (26) Cabinet Shop. See definition assigned to manufacturing, light. EXHIBIT "A" Ordinance No. Page 3 of 17 (27) Campground. A facility of two or more spaces providing camping; and including parking facilities or incidental services for travelers in recreational vehicles or tents. Typical uses include recreational vehicle parks. (28) Carport. A garage enclosed or partly enclosed by no more than one side. (29) Car Washing. Washing and cleaning of automobiles and similar vehicles and equipment. Typical uses include self service and mechanical car washes, equipment cleaning facilities, and detailing services. (30) Cemetery.. Land used for the burial of the dead and dedicated for cemetery purposes, including columbariums, crematoriums, mausoleums, and mortuaries when operated in conjunction with and within the boundary of such cemetery. (31) Change of Use. The replacement of an existing use by a new use, or a change in the nature of an existing use, but not including a change of ownership, tenancy, name, or management, or a change in product or service within the same use classification where the previous nature of the use, line of business, or other function is substantially unchanged. (32) Chapel. A building or portion of a building used for worship that is incidental to a residence or institution. (33) Child Day Care (small and large family). (see Day Care Homes). (34) Church. A building for public worship and religious assembly. (35) Club or Lodge. Assembly, recreational, social, and administrative facilities for a private or nonprofit association, primarily for use by members and guests. Typical uses include fraternal organizations and private social clubs. (36) Cocktail Lounge. A use licensed by the state for preparation and sale of alcoholic beverages for consumption on the premises, including taverns, bars, and similar businesses. (37) Commercial Coach. A structure transportable in one or more sections, designed and equipped for human occupancy for industrial, professional, or commercial purposes, which is required to be moved under permit, and shall include a trailer coach as defined in Section 635 of the Vehicle Code. (38) Commercial Recreation (Indoor). Establishments primarily engaged in sports, entertainment, amusements or recreation services, conducted within an enclosed building. Typical uses include bowling alleys, billiard parlors, amusement arcades, skating rinks, health or sports clubs, motion picture theaters, meeting halls, and dance halls. (39) Commercial Recreation (Outdoor). Establishments primarily engaged in provisions of sports, entertainment, amusement, or recreation, conducted in open or partially enclosed facilities. Typical uses include miniature golf, driving ranges, and golf courses, swimming and tennis facilities, sports arenas, and similar outdoor activities. (40) Common Area. An area held, designed and designated principally for the use by all the owners or occupants of a mobile home park, cluster subdivision, condominium or other unified development project. (41) Community Care Facility. Community Care Facility means the facilities described in Health and Safety Code 1502(a). EXHIBIT "A" Ordinance No.__ Page 4 of 17 (42) Community Garden. A public garden tended and maintained by members of the local community. (43) Composting. A controlled microbial degradation of organic waste yielding a humus-like product of potential value as a soil conditioner. (44) Conditional Use Permit. A discretionary permit issued by the City which is required for certain projects that are allowable by special permit only. A conditional use permit imposes conditions on a project which are designed to assure compatibility with the City General Plan, the City zoning ordinance, and to minimize impacts to neighboring land uses. (45) Condominium. An individually owned dwelling unit located within a multiple-unit structure or complex of structures. (46) Construction Sales and Services. Sale of building and construction materials, or provision of contracting and construction services. Typical uses include building materials centers, lumber yards, tool and equipment rental services, and contracting services. (47) Consumer Repair Services. Repair services primarily serving individuals and households, but excluding automotive and equipment use types. Typical uses include appliance repair, watch or jewelry repair, electronic and musical instrument repair, shoe repair, and tailor or seamstress shops. (48) Convalescent Services. Provision of bed care and inpatient services for persons requiring regular medical attention, but excluding surgical and emergency medical services, care of alcoholism, drug addiction, mental disease, or communicable disease. (49) Convenience Storage. Storage facilities primarily for storing personal effects, household goods, and business materials, generally within enclosed or screened storage areas, but excluding uses such as workshops, hobby shops, manufacturing or other commercial activity. Typical uses include mini-storage and mini-warehousing. (50) Coverage, Building. The area of a lot covered by buildings or roofed areas, but excluding incidental projecting eaves, balconies, or similar features, and also excluding ground level paving, landscaping or outdoor recreational facilities. (51) Coverage, Impervious. The area of a lot defined as building coverage plus the area occupied by impervious structures or features such as pavement, walkways, or swimming pools. (52) Crop Production. Growing and harvesting of tree, row or field crops, or horticultural specialties, including incidental packing and processing. Typical uses include orchards, vineyards, and wholesale plant nurseries. (53) Cul-de-sac. A street or road which physically connects to other streets or roads only at one end. (54) Cultural Services/Facilities. A library, museum, or similar use affording preservation and exhibition of objects of artistic, scientific, or historic interest. (55) Day Care Home Facility. A facility which provides nonmedical day care of less than twenty-four (24) hours per day for children under eighteen (18) years of age. (56) Day Care Home (Large Family). A child day care home facility in the EXHIBIT "A" Ordinance No.__ Page 5 of 17 provider's own home which provides child day care for seven (7) to fourteen (14) children inclusive, including children under the age of ten (10) years who reside at the home. [H.S.1596.78]. (57) Day Care Home (Small Family). A day care home facility in the provider's own home which provides family day care for eight (8) or fewer children, including children under the age of ten years who reside at the home [H.S. 1596.78]. (58) Density. The number of dwelling units per gross acre. (59) Detached. Fully separated from any other building or structure. (60) Development. The placement of any solid material or structure change in the density or intensity as defined in this section, of use of land; and construction, reconstruction, demolition or alteration of the size of any structure, including any facility of any private, public, or municipal utility; including grading, dredging, mining, or other significant earthwork. (61) District or Zoning District. A specific land area delineated on the zoning map assigned and regulated by an established zone. (62) Drive-In Service. A feature or characteristic of a land use involving the sale of products or provision of services directly to occupants in vehicles, including drive-in windows and drive-through services such as mechanical automobile washing. (63) Driveway. A surface area providing vehicular access between a STREET and an off-street parking or loading space. (64) Duplex. A building that contains two (2) individual dwelling units. (65) Dwelling Group. A group of three (3) or more single family residences or two (2) or more detached duplex buildings, apartments, condominiums, and occupying a parcel of land in the same ownership and having any yard or court in common. Dwelling group does not include motels. (66) Dwelling Unit. A residential building or portion thereof providing complete, independent living facilities for one family including permanent provisions of living, sleeping, eating, cooking, and sanitation. (67) Dwelling Unit, Secondary.. A secondary residential building providing complete independent living facilities, including cooking facilities, located on a parcel in the R-1 Zoning District that has been developed with a primary single family residence. (68) Easement. A right given by the owner of land to another party for specific limited use or enjoyment of that land. (69) Educational Facilities. An elementary, secondary or higher learning facility, whether public, private, or parochial in ownership, which offers instruction in branches of learning. (70) EncJosed. A roofed or covered space fully surrounded by walls, including windows, doors, and similar openings or architectural features, or an open space of less than one hundred (100) square feet fully surrounded by a building or walls more than eight (8) feet in height. (71) Enlargement. An addition to the floor area of an existing building, or an addition of another building on a lot or parcel. EXHIBIT "A" Ordinance No.__ Page 6 of 17 (72) Equipment Repair. Repair of trucks, tractors, construction equipment, agricultural implements and similar equipment. Typical uses include truck repair, tractor, and farm implement repair services, and machine shops, but exclude dismantling or salvage operations. (73) Family. An individual, ortwo (2) or more persons living together as a single household within a dwelling unit. (74) Financial Services. Establishments primarily providing financial and banking services. Typical uses include banks, savings and loan institutions, credit and lending services, and similar services. (75) Floor Area, Gross. The total enclosed area of all floors of a BUILDING, measured to the surfaces of exterior walls, including halls, stairways, elevator shafts, service and mechanical equipment rooms, light wells, courts, and basement, cellar or attic areas deemed usable by the building official or habitable by the Uniform Building Code. (76) Floor Area, Net. The total interior floor surface of a dwelling unit or other unit of building area, measured to the interior surfaces of the bounding walls of the unit, excluding hallways, stairwells, service areas, and utility and mechanical equipment rooms not exclusive to the unit. area. (77) Floor Area Ratio. The ratio of gross floor area on a lot to the gross lot (78) Florist. One who sells and/or grows for sale ornamental plants, flowers, and other related plants and items. (79) Food Sales. Retail sale of foods or household products predominately for home consumption. Typical uses include groceries, delicatessens, meat markets, retail bakeries, and candy shops. (80) Funeral Home. Provision of undertaking and funeral services, including preparation of burial, cremation, and conduct of funeral services, but excluding cemeteries or mausoleums. (81) Garage. A building or portion of a building constructed for the primary use of the noncommercial storage of motor vehicles. (82) Garage Sale (Residential). Any sale (garage, yard, moving, patio, etc.) of used clothing, furnishings or miscellaneous items on a residential lot, including arts and crafts, for periods not to exceed forty eight (48) hours twice yearly; otherwise the activity shall be deemed an outdoor sales establishment. (83) Grade. The lowest horizontal elevation of the finished surface of the ground, paving, or sidewalk at a point where height is to be measured. (84) Guest House An accessory building containing a sleeping unit without kitchen facilities, and used to house occasional/temporary visitors which are nonpaying guests of the occupants of a primary dwelling unit on the same site; and containing a gross floor area of six hundred forty (640) square feet or less. (85) Guidance Services (General). Provision to seven (7) or more individuals of counseling, guidance, vocational or recuperative services to persons requiring rehabilitation EXHIBIT "A" Ordinance No.__ Page 7 of 17 assistance as a result of mental illness, alcoholism, detention, drug addiction or similar condition, either on a residential or day care basis. (86) Guidance Services (Limited). Provision to six (6) or fewer individuals of counseling, guidance, vocational or recuperative services to persons requiring rehabilitation assistance as a result of mental illness, alcoholism, detention, drug addiction or similar condition, either on a residential or day care basis. (87) Hazardous Waste. Has the same meaning as provided in Health and Safety Code Section 25117 or any successor statute as it now reads or may be amended from time to time. (88) Hazardous Waste Facility. Has the same meaning as provided in the Health and Safety Code or any succossor statute as it now reads or may be amended from time to time. (89) Heavy Processing Recycling Facility. A building or enclosed space used for the collection and processing of recyclable materials occupying an area greater than 46,000 square feet of gross area and averaging more than two (2) outbound truck shipments per day. (90) Height. The vertical distance from grade to the highest point of the structure excluding chimneys, vents, and similar architectural or mechanical features. (91) Home Occupation. An accessory commercial activity or business service, conducted on the site of a detached single family dwelling unit by the inhabitants thereof, in a manner clearly incidental to the residential character of the site, and which do not include exterior alterations to the structure, no display, no employees other than family members, and no vehicles or mechanical equipment used or stored on-site. The Home Occupation shall not create noise, dust, vibration, smell, smoke, glare, electrical interference, fire hazard, or any other hazard or nuisance to any greater degree usually experienced in an average residential occupancy under normal circumstances. It shall not include activities that are limited solely to the use of a desk, telephone, and personal computer. The following uses are not home occupations: auto repair or dismantling, medical or dental offices, retail sales, commercial kennels, restaurants, equipment repair involving outdoor storage of equipment, and other similar uses. (92) Homeless Facilities. A building or group of buildings designed or adaptable for human occupation operated by a public agency, not-for-profit organization, or charitable organization to provide emergency or temporary shelter for homeless or displaced persons. (93) Homeless Facility (Small). A homeless facility for twelve (12) or fewer persons, plus a maximum of two (2) permanent, live-in staff. (94) Homeless Facility (Large). A homeless facility for thirteen (13) or more persons. A homeless shelter is considered a large homeless facility. (95) Homeless Facility Zone. One (1) of four (4) zones into which the City is divided for the purpose of siting homeless facilities. The zones are as follows: Perkins Street. a. Zone 1' Perkins Street North, which includes the entire City north of b. Zone 2: Perkins Street-Gobbi Street, which includes Perkins Street and the entire City to the south side of Gobbi Street. EXHIBIT "A" Ordinance No.__ Page 8 of 17 c. Zone 3: Gobbi Street West, which includes the entire City west of the center line of State Street and south of Gobbi street. d. Zone 4: Gobbi Street East, which includes the entire City east of the center line of State Street and south of Gobbi Street. (96) vegetables. Horticulture. The art or science of growing flowers, shrubs, fruits, and (97) Hospital/Hospital Services. Provision of medical, psychiatric, or surgical services for sick or injured persons primarily on an inpatient basis, and including ancillary facilities for outpatient and emergency treatment, diagnostic services, training, research, administration, and incidental services to patients, employees, or visitors. Hospitals include nursing home, convalescent home, mental institution, or institution for treatment of persons addicted to the use of drugs. (98) Hotel. Any building that contains seven (7) or more guest rooms, used, designed or intended to be used as a lodging facility for compensation. Hotel differs from MOTEL in that automobile storage space serving the rooms is not provided, and the facility is not necessarily intended for transient automobile travelers. (99) Industrial, Light. Low intensity industrial and related manufacturing activities. Does not usually involve the use or storage of highly flammable or explosive materials, or the processing of raw materials. Typical uses include the manufacturing and assembly of electronic instruments, devices, and appliances, furniture manufacturing, bottling plant, and garment manufacturing. (100) Industry.: Basic. Processing of raw materials and manufacture of product predominately from extracted or raw materials, or a storage (or manufacturing) activity involving flammable or explosive materials or involving processes with potentially hazardous or commonly recognized offensive conditions. Typical uses include rock, sand and gravel processing and lumber mills. (101) Intensity. The percentage of the developed area of a SITE devoted to the various land uses stored, planted, constructed or placed on the subject property. (102) Internal Street. A roadway within a private development. (103) Junk. Any worn out and discarded material in general, including motor vehicles which are dismantled in total or in part. Junk does not includes bones, rubbish, or putrescible matter. (104) Junk Yard. An area containing more than two hundred (200) square feet used for the storage of junk. (105) Kennel. Any lot, building, structure, or premises whereon or wherein five or more dogs or five or more cats, over the age of four months are kept or maintained for any purpose. Kennel definition shall not be construed as applying to a duly licensed veterinary hospital or public animal shelter. (106) Kiosk. A small light structure with one or more open sides used frequently for displaying information and news, and for coffee disbursement. (107) Landscaped. An area predominately developed with plant material or EXHIBIT "A" Ordinance No.__ Page 9 of 17 natural landscape features, including lawn, ground cover, gardens, trees, shrubs, or other plant materials. Landscaped areas may include supplemental features such as pools, fountains, lighting, irrigation systems, and sculptural elements. (108) Large Collection Recycling Facility. A center for the acceptance by donation, redemption or purchase of recyclable materials from the public occupying an area of generally more than 500 square feet and may include permanent structures. The facility may include a mobile unit, bulk reverse vending machines kiosk type units, and unattended containers for donation purposes. (109) (large family). Large Family Day Care Home. See definition assigned to day care home (110) Laundry. Services. Provision of laundering, dry cleaning or dyeing services other than those classified as personal services. Typical uses include bulk laundry and cleaning plants, diaper services, and commercial linen laundry and supply services. (111) Laundromat / Launderette. A self-serve coin operated laundry facility. (112) Light Processing Recycling Facility. A building or enclosed space used for the collection and processing of recyclable materials having less than 45,000 square feet of gross area and a maximum of two (2) outbound truck shipments per day. The facility shall not include shredding, compacting or baling of ferrous materials. (113) Liquor Sales. Establishments licensed by the state for retail sales of alcoholic beverages for consumption off the premises. Typical uses include liquor stores, bottle shops, or any licensed sales for offsite consumption. vehicle. (114) Loading Space. An area used for loading or unloading of goods from a (115) Le_dg¢_. The meeting place of a branch of an organization such as a fraternal organization. (116) Lot. A parcel of real property with a separate number or other designation shown on a record of survey, parcel map, or subdivision map recorded by the county; or a parcel legally created pursuant to applicable regulations in effect prior to the effective date of this code. (117) Lot Area, Gross. The total area within bounding lot lines, including any easement or right-of-way located within the lot lines. (118) Lot Area, Net. The net area within bounding lot lines, but excluding any portion of a flag lot providing access to a street, and excluding any public or private easement or right-of-way providing access to another lot. (119) Lot, Corner. A lot having front and side property lines abutting two separate streets, roads, or public road easements, not including alleys. (120) Lot Coverage. The total area of a lot covered with structures. (121) ~. The distance between the midpoint of the front lot line and the midpoint of the rear lot line. EXHIBIT "A" Ordinance No.__ Page 10 of 17 (122) a lot or parcel. Lot or Parcel Line. A line or series of connected line segments bounding (a) "Front line" shall mean any lot line contiguous to a street from which access is provided to a lot or parcel. (b) "Side line" shall mean any lot line which intersects a front line. (c) "Rear line" shall mean any lot line which is not a front line or side (123) road easement. Lot, Through. A lot having front and rear lines abutting a street, road or (124) Lot3Nidth. The distance between side lot lines, measured along the front setback line, except lots facing cul-de-sacs which shall have a lot width equal to the arc distance measured along the front setback line of the cul-de-sac. (125) Manufactured Home. A prefabricated single family dwelling deliverable in one or more transportable sections, and constructed to the standards established by the U.S. Department of Housing and Urban Development (HUD). A manufactured home is not the same as a recreational vehicle or commercial coach. (126) Manufacturing, Custom. Onsite production of goods by methods involving only the use of hand tools or tools not exceeding two (2) horsepower or a single kiln not exceeding eight (8) kilowatts. Custom manufacturing may include incidental sale of goods produced on the site. Typical uses include ceramic shops, candle making shops, and custom jewelry and lapidary shops, and similar uses. (127) Manufacturing, Light. Manufacturing of finished products or parts prepared predominately from previously prepared materials, including processing, fabricating, assembly, treatment, and packaging, and incidental storage, sales, and distribution of such products, including agricultural processing but excluding basic industry. (128) Medical Offices/ Medical Care Facility. Provision of consultations, diagnosis, therapeutic, preventative, or corrective personal treatment by doctors, dentists, medical and dental laboratories, or similar practitioners of medical and healing arts licensed for such purposes by the state. (129) Mini or Convenience Storage. A facility containing storage units for personal business storage only. These facilitates do not contain retail services or business operations. (130) Mini Market or Convenience Store. A small retail market selling a variety of general products, and typically having extended business hours. (131) Mixed Use. Any combination of allowed or permitted land uses within a particular Zoning District. (132) Mobile Home. A vehicle designed and equipped for use as a DWELLING UNIT without a permanent foundation. A mobile home may include two (2) or more sections separately transported and joined together as one integral unit. A mobile home shall not include a recreational vehicle or manufactured modular housing using standard construction methods and designed to be set on a permanent foundation. EXHIBIT "A" Ordinance No.__ Page 11 of 17 (133) Mobile Home Park. A unified residential development with two or more mobile home spaces together with internal streets, common areas, and facilities for parking, recreation, laundry, utility, storage, or other services for the residents. (134) Mobile Home Space. An area within a mobile home park intended as the location of one mobile home and for the exclusive use of its occupants. (135) Mobile Recycling Unit. An automobile, truck, trailer, or van, licensed by the Department of Motor Vehicles which is used for the collection of recyclable materials. In addition, MRU's include bins, boxes, or containers transported by trucks, vans, or trainers, and used for the collection of recyclable materials. (136) Mom and Pop Grocery. Store. A small neighborhood retail grocery store open during normal business hours without gasoline pumps, car wash, or other ancillary uses. (137) Motel. A business providing overnight lodging services for seven (7) or more persons. A motel contains automobile storage spaces serving individual rooms, and is primarily intended for transient automobile travelers. (138) Multiple Family Residential. Use of a site for three (3) or more dwelling units within one or more buildings, including units intended for individual ownership together with common areas or facilities. (139) Nuisance. Anything which is injurious to health, or is indecent or offensive to the sense, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property, or unlawfully obstructs the free passage or use, in the customary manner, of any public square, street, or highway. (140) Nursery. School. A school for children under the age of five (5). lot. (141) Offstreet Parking. Required onsite parking beyond all setback lines of a (142) Open Space. The undeveloped area of a parcel, with no use otherwise defined by the use classifications, except for incidental grazing or similar activity typically occurring on vacant or undeveloped lands. (143) Outdoor Sales Establishment. Any business or portion of a business operated to sell, display, barter or exchange any goods, foods, produce, or merchandise outside of a structure on private property, excluding plant nurseries. (144) Park and Recreation Services. Publicly owned and operated parks, playgrounds, recreation facilities, and open spaces. (145) Parking Facility. An area used for parking motor vehicles, including one or more parking spaces with driveways, aisles, maneuvering areas, clearances, and similar features. This term includes parking lots, garages, and parking structures. (146) Parking Space or Parking Stall. An independently accessible area within a parking facility used for parking a motor vehicle. This term does not include driveways, aisles, or other features of a parking facility. The minimum dimensions of parking spaces is nine (9) feet in width by nineteen (19) feet in length. The minimum dimensions for a compact parking space is eight (8) feet in width by sixteen (16) feet in length. EXHIBIT "A" Ordinance No.__ Page 12 of 17 (147) Personal Improvement Services. Provision of informational, instructional, personal improvement or similar services of a nonprofessional nature primarily to individuals or small groups. Typical uses include photography studios, driving schools, health or fitness studios, reducing salons, dance studios, or art, music, handicraft, or hobby instructions. (148) Personal Services. Provision of frequently needed services of a personal nature. Typical uses include beauty and barber shops, seamstress, tailor, shoe repair shops, and self-service laundry or apparel cleaning services. (149) Pet Services. Retail services and grooming of dogs, cats, birds, fish, and similar small animals customarily used as household pets. Typical uses include pet stores, or pet grooming shops, with no facilities for boarding of pets. (150) Pet Shop. Any indoor boarding and sale of dogs, cats, birds, fish, reptiles, and other small animals. Pet shop definition shall not be construed as applying to a duly licensed veterinary hospital or public animal shelter. (151) Postal Facilities. Postal services, including post offices and mail processing or sorting centers which are either publicly or privately owned and operated. (152) Private School. A school that is established, conducted, and primarily supported by a nongovernmental agency. (153) Professional Office. Provision of professional or technical services including accounting, counseling, architecture, design, medical/dental, engineering, law, management, and similar professions. (154) Public Assembly. Publicly or privately owned or operated facilities for major public assembly, recreation, sports, amusements, or entertainment, including civic or community auditoriums, sports stadiums, convention facilities, fairgrounds, and exhibition halls. (155) Public Building. Any building held, used, or controlled exclusively for public purposes by any department or branch of the Federal, State (or subdivisions thereof), County, foreign, Indian tribal, or municipal government, without reference to the ownership of the building or of the land upon which it is situated. authority. (156) Public School. A free tax supported school controlled by a government (157) QueueJ.[n.e. An area for temporary queuing or standing of motor vehicles, while waiting for a service or other activity. (158) Recreational Vehicle. A vehicle towed or self-propelled on its own chassis or attached to the chassis of another vehicle, used for temporary recreational, sleeping, or sporting purposes. This term shall include but is not limited to: travel trailers, pick-up campers, motor homes, converted trucks and busses, boats and boat trailers. (159) Recyclable Material. Reusable material including, but not limited to, metals, glass, plastic, paper, and construction salvage material, which are intended for reuse, remanufacture, or reconstitution for the purpose of using the altered form. Recyclable material does not include refuse or hazardous materials. (160) Recycling Facility. A facility where recyclable material is collected, processed, packaged, stored, and shipped/trucked off of the site. EXHIBIT "A" Ordinance No.__ Page 13 of 17 (161) Religious Assembly. Provision of regular organized religious worship and religious education incidental thereto, in a permanent facility, but excluding uses defined as education facilities. (162) Residential, Group. Residential occupancy of dwelling units or sleeping units by groups of more than six (6) persons not defined as a family. Typical uses include rooming or boarding, dormitories, residence halls, and fraternity and sorority houses. (163) Restaurant. A place in which the preparation and retail sale of food and beverages takes place, including incidental sale of alcoholic beverages. Typical uses include sandwich shops, coffee shops, dinner houses, delicatessens, ice cream stores, and similar establishments. (164) Restaurant, Fast Food. A restaurant that specializes in the rapid preparation and service of food, which may include a drive-in component. (165) Rest Home. An establishment that provides housing and general care for the aged or convalescent. (166) Retail Services. The sale and incidental rental or servicing of commonly used personal or household goods. Typical uses include, but are not limited to, department stores, apparel stores, furniture and appliance stores, and business providing the products or services to the general public, not including businesses primarily for wholesale trade. This excludes automobile service and installation. (167) Rooming or Boarding House. A dwelling other than a motel, hotel, or bed and breakfast establishment, where long-term lodging and meals for five (5) or more persons is provided for compensation. (168) Safety Services. Facilities for the conduct of public safety and emergency services, including police and fire protection services as well as ambulance services. (169) Scrap and Salvage Services. A business primarily engaged in storage, sale, dismantling, or other processing of used or waste materials which are not intended for reuse in their original forms. Typical uses include automobile wrecking, paper, wood, or metal salvage yards, junk yards, and similar scrapping activities. (170) Screened. Shielded, concealed, or reflectively blocked from view from an abutting site, or outside the area or feature so screened, by a fence, wall, hedge, berm, or similar architectural or landscape feature. (171) Service (Gas) Station. Provision for fuel, lubricants and accessories, and incidental light servicing of motor vehicles. (172) Setback Line. A line within a lot parallel to and measured from a corresponding street centerline, lot line, or right-of-way line, forming the interior boundary of a required yard and governing the placement of structures and uses on the lot. (173) Shooting Range. A place for practicing shooting. (174) ,,~JgQ/l-~. Any surface device, or display having lettered, pictorial, or sculptured matter designed to convey visual information, and which is publicly displayed. It includes a display surface and all organized or related elements, which together form or represent a single unit. EXHIBIT "A" Ordinance No.__ Page 14 of 17 (175) Single-Family Residential. Use of a site for only one dwelling unit and its allowed accessory uses, or for one primary dwelling unit and one secondary dwelling. (176) Site. A lot or group of lots used together for a unified DEVELOPMENT. (177) Site Area. The total gross area of a lot or parcel. (178) Site Plan. A scaled drawing with complete dimensioning, showing the location of existing or proposed buildings, structures, uses, and other site development features. (179) Sleeping Unit. A room or group of rooms in a dwelling unit, group residential use, hotel or motel, or similar use, for overnight occupancy on either a transient or long- term occupancy by one or more persons. Each two (2) persons' capacity shall be deemed a separate sleeping unit. (180) Small Collection Recycling Facility. A center for the acceptance by donation, redemption, or purchase, of recyclable materials from the public. The facility does not use power-driven processing equipment except as otherwise provided for in this title. The facility does not occupy more than 500 square feet, and may include: reverse vending machines; mobile unit; bulk reverse vending machines; kiosk type units; and unattended containers placed for donation. (181) (small family). Small Family Day Care Home. See definition assigned to day care home (182) Social Hall. A building used for social events and public assembly. (183) Solid Waste. All putrescible and nonputrescible solid, semisolid, and liquid wastes such as, but not limited to garbage, rubbish, ashes, paper, industrial wastes, demolition and construction wastes, abandoned vehicles, vegetable matter, wood, but excluding hazardous waste. (184) Solid Waste Facility. Any structure other appurtenances, and improvements on the land, and all contiguous land, used for the treatment, transfer, storage, disposal, or recycling of solid waste (185) Solid Waste Transfer Facility. A solid waste facility where solid waste is temporarily loaded, stored, packaged, unloaded, and transported to another location. (186) Stables, Commercial. Boarding, breeding, or raising of horses not owned by the occupant of the premises. Typical uses include boarding stables, public stables, or riding academies. (187) Stables, Private. Boarding, breeding, or raising of horses owned by the occupant of the premises or the owner of the property. (188) Street, Private. A right-of-way, easement, or other lot privately owned which affords the primary means of access to abutting property. (189) Street, Public. A dedicated or publicly accepted and maintained thoroughfare affording the primary means of access to abutting property. The term "street" includes all land within the right-of-way thereof. (190) Structure. That which is built or constructed, or an edifice or building of any kind, or any piece of work artificially built up or composed of having parts joined together in some definite manner. EXHIBIT "A" Ordinance No.__ Page 15 of 17 (191) Structure, Legal Nonconforming. A building or structure including off-street parking or loading space, that do not comply with current applicable site development regulations for the district in which it is located, or with applicable general regulations, but which complied with applicable provisions at the time of construction. (192) Temporary. Uses. Non-permanent uses, structures, and activities when consistent with the purposes of this title, and compatible with surrounding uses. Temporary uses include, but are not limited to carnivals, open air theaters, and other similar uses involving large assemblages of people. (193) Transportation Service. Parking, storage, dispatching, or incidental servicing for both motorized and non-motorized vehicles, other than as accessory to a principal use. Typical uses include auto and trailer rental agencies, transit centers, taxi or ambulance dispatching, bicycle rental facilities, and vehicle impound facilities, but exclude dismantling or salvage activities. (194) Transportation Terminal. A facility for loading and interchange of passengers, baggage, and incidental freight or package express between modes of transportation, including bus terminals and public transit facilities. (195) Triplex. A building containing three (3)individual dwelling units. (196) Two-Family Residence. Use of a site for two (2) dwelling units, either in the same building or in separate buildings, except when one of the dwelling units is a secondary dwelling. (197) Use. The conduct of an activity, or the performance of a function or operation, on a site or in a building, structure, or facility. (198) Use: Accessory.. A use or activity which is incidental to and customarily associated with a specific principal use on the same site. (199) Use; Conditional. A use potentially allowed within a particular district solely on a discretionary basis; and subject to review and in accord with the provisions of this title. (200) Use, Legal Nonconforming. A lawful use of any land, building or STRUCTURE, that does not conform with currently applicable use regulations, but which complied with the use regulations in effect at the time the use was established. (201) Use; Permitted. A use within a particular district and permitted within that district as a matter of right when conducted in accordance with the land use regulations of this title. (202) Use, Principal or Principal Use. A use which fulfills the primary function of a household, establishment, institution, or other entity. (203) Utility Service (Major). Generating plants, electrical switching facilities and primary substations, refuse collection or disposal facilities, water and wastewater treatment plants, and similar facilities of public agencies or public utility firms having potentially significant impact on surrounding uses. (204) Utility Service (Minor). A facility or service installation of a public utility necessary to provide utility service to uses in the general vicinity and requiring only minor structures such as lines, poles, transformers, control boxes, and similar features. EXHIBIT "A" Ordinance No.__ Page 16 of 17 (205) Value or Valuation. The estimated cost to replace a structure in kind, based on current replacement costs. (206) Variance or Variance Permit. A permit that grants a minor modification or variation of the strict application of any of the provisions of this title when the strict application would deprive a property of privileges enjoyed by other property in the same vicinity, district, and zone. Variance definition shall not be construed as to permit those uses not permitted by the zone. (207) Veterinary_ Office or Services. Medical care for dogs, cats, birds, horses, and other animals which may or may not require an overnight treatment on the premises. (208) Warehousing and Distribution (General). Warehousing and distribution activities conducted partially or entirely in the open. Typical uses include monument or stone yards, and contractor's service and storage yards. (209) Warehousing and Distribution (Limited). Wholesaling, bulk storage, distribution and handling of materials and equipment other than livestock, when all storage and services except parking and loading activities are conducted within a building. Typical uses include wholesale distributors, storage warehouses, and moving and storage firms. (210) Wholesale Store. The wholesale handling and sale of any article, substance or commodity for profit or livelihood, but not including the handling of lumber or other building materials or the open storage for sale of any material or commodity, and not including the processing or manufacturing of any product or substance. (211 ) Yard. A required open space extending from a lot line into a lot containing only landscaping and such other uses or structures as permitted by this title. (a) "Front yard." A required yard extending the full width of a lot between the front lot line and the front setback line. (b) "Rear yard." A required yard extending the full width of a lot between the rear lot line and the rear setback line. © "Side yard." A required yard extending the depth of a lot from the front yard to the rear yard between the side lot line and the side setback line. (212) Zoning District or Zone. A specific set of land use regulations as set forth herein and legally assigned to various districts established and delineated on the zoning map of the City. (213) Zoning Map. A map adopted pursuant to the regulations of this title showing the boundaries of districts within the City of Ukiah. EXHIBIT "A" Ordinance No.__ Page 17 of 17 MINUTES OF THE UKIAH CITY COUNCIL Special Meeting Monday, March 29, 1999 The Ukiah City Council met at a Special Meeting on March 29, 1999, the notice for which had been legally noticed and posted, at 5:00 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Councilmembers Libby, Baldwin, Kelly, and Mayor Mastin. Councilmember Ashiku arrived at 5:30 p.m. Staff present: Cu.s...:.t:~er Service Supervisor Archibald, Public Utilities Director Barnes, Electric .S:'.:..u. pe~:.i.~'' Bartolomei, Finance Director Elton, Assistant City Manager Flad, Risk. Manag~...d.~i Officer Harris, City Manager Horsley, Administrative Analyst Wesel.s...~ii~iElectt:':~iii~.i..n...eer Technician Yoast, and City Clerk Ulvila. ..::~::::i!?:i!~: ..... :-"~?:iiiii::i::::?:?.!~ii!i!~i::iiii::ii!!::!::i~!~i~i~ ........ iii::iii! .... Councilmember Kelly led the Pledge of Allegian~iiiii?~iiiii::i?:?:~::~::::iiii? 3. ELECTRIC DEREGULATION WORKSHOP Public Utilities Director Barnes advised that thei~:i~rp;~ii!~ii~iii::w...orkshop is to provide Council with a review of the requirements of..:.A...~.:.e..mbly B'i¥iiiii~i~iiii~ 1890) relative to municipal Utilities, give the City Council an o..p~~i~il..-t:..o, discu~iii~nation and possible strategies that will assist in formulating a~ii~i~i~:i:~ii~~ming .o..:~:~ access, and to study the impact of various rate strategies AB 1890 Major Provisions for M.....u......n'..!i~i:pal Utiti~ii:~s Include'! 1. AB 1890 mandates the cq~!i!~t;i6n of.a!iii~ublic B~efits Charge that will be collected through the 2002 budget~i!~r. It is!ii~ndatedi!{~) collect a charge of approximately 2.8% of.r. evenues to e:.:q.~lii~e spendi~ii~i~::"of the Investor Owned Utilities (IOUs) for re..n~bl.e energ.~!i~~.ms. Th~.~i{~:.:~::'elected to participate in the Low Income Assi!~~ii~.r...~g ra ~i?~iiii~iiiiiiiiiii!i~iiiiiiii?:ii .... · ...................... 2. The of AB opportunity to p t oip te, but is not ma:~~.o.:.offer"~iii~ess to its customers. This decision must be made based b~::!ii~i~::"l, 1999. Should the City decide to open its market area.,.::~i~:~'"'"i"~:::~5(i:~~¢.r cl~ses must begin by January 1, 2000, and all customer cl .a.:..~s must be ~~iiii~i~:by December 31, 2010. 3. ~B:'::'1890 mandate~iiii~ii!iii~ere be yearly notification on bills of the amount of General ..~iii!i~nd transfers. A ~Ciii'ion of AB 1890 required that residential and small commercial ::iiii?~i!ili~Ustomers of th..e...iiiii!OUs be granted a 10% rate reduction in 1998 and another 10% ............ .~iiiii~iiiii~iii!~duction in 20~?'ln addition, AB 1890 allows the IOUs to recover those investments i!i!iiiiiiiiiiii~ ~erati..~...iii(~t would become uneconomical under open market pricing, through a :iiiiiiiiiiii~~i~i~?Transition Charge (CTC). The CTC would be recovered from all .... ~::::ii!~{~i~"'of the IOUs through a non-bypassable charge on their electric bill. Public Utilities Director Barnes discussed forecasted rates versus market rates and where the rates would be after deregulation. He advised that there is no requirement for collecting the CTC prior to 2002. March 29, 1999 Page 1 of 3 5:30 p.m. - Councilmember Ashiku arrived at the meeting. Public Utilities Director Barnes discussed options under consideration and listed the benefits and risks regarding each option. Option 1' Open the service area to competition in July 1, 2000, and collect state-allowed CTC. Staff concluded that the risks of opening the service area to competition are significant. The required reduction in operating expenditures probably could not be achieved and maintain the economic viability of the electric utility. Option 2: Open service area to competition as quickly as economically po.s..~.ible. Staff's conclusion of this Option is that even with the bankingii!~f sa~i~:~, additional reductions would be required to offset lost revenues as .!~;:..~§tomers choose a different service provider. Although this..::~tion is~ili~i!~b, le, the risks are Option 3: Do nothing now and consider opening s~i'ce are at market and competition is better de~i~".:.ed. St.a..~ii~nclud~ii~i~i~i~uld be significantly reduced, however, mar~iii~at~i;:::~ould not b~?:i~i~:~ until Option 4: Achieve market rates as quickly as possi..bi~i~ii~?:::....n..ot open the service area to competition. Because of the present .e~!~n0'~ii~ii~j~ion of the electric utility and the relative uncertainty of the der....e..g:.U..~!:~ted m'~:~iiii~!i~..uld appear that this option significantly reduces risks t.o?~iii~i~y while a;~i~i~:?' the best Ion term benefits for the City's cust.0..:~:.~!~:~:::,ii:~i~::~!!., that..:.?i§ option meets these requirements. It was Sta~:Slii?~'pinion.?~ii~.[:-iiii~!iii~6'mic risks to the City are significant given the City......i~iii::~urren.~!iiii.~ve~i~:ii:.~i!~ements and that the facts clearly demonstrate tha.t~::~'t open....i~~ the Ci~:~:~:::~'ervice area and achieving the lowest possible rate?:iii~.ii~uick!y.i.!.~s poss!.~i~ would be in the long term best interest of the City a~::its cus~ers ..... Mr. Barne~!iiiidentified.::~:..:lii~i!ii~iomers ~i~i i!~i!ii~ighest probability of changing service provide~iiii~iii~q..esti~i~-'.[~i!i~..n...ue Ios§:~:~Sf~:$2,585,329, or 20.5% of total revenues. The Rate C6'~~ii~Sumr~::~iii~i~....e.d in the Staff Report was discussed by Staff and He discus~i!i~i!i::~!i~i~i~ent r~!i~:"structure and its relationship to the expected market ..::::!ii:i:i::" ' ===================================================== cost of.::~:i~rgy that cS~!~ii~iii~ailable to the City's customers should they have the ability to c~]e energy provi~!i.!iii.i~he City of Ukiah's current rate structure is based on actual co..:~!?incurred..............., by theiiiiiii~i'{~'i The rate is composed of three items: 1) Generation- T.....~Smission, 2) DiStribution, and 3) Indirect Expenses. The current cost to provide ~i.cal power to .t.~?:City's customers over all rate classes is $. 1256 per Kwh. Revenues ~diB:'c-.'ed ,by thi~i~ii~A'te is $12,590,900. Annual expenses represents $10,584,331 plus · ::::::::::::::::::::::::::::::::::::::::::::: .....-::::i:i:i:!:i:!:i:i'"" $~ii~i~iii~~lly for debt payment related to the Lake Mendocino Hydro Project, which r~i~ii!i~!~ii~ii!~{:al expense of $12,584,626. ===================================== He discussed the Rate Component Summary. The primary reduction in expense will come through the restructuring of generation and transmission project debt. Staff has been making a continuing effort over the past five years to completely refund the City's generation projects during this time of Iow interest rates, to achieve reduced debt service March 29, 1999 Page 2 of 3 payments. All projects including the City's transmission has been refunded, resulting in an annual saving to the City of approximately $1,500,000. He reported that the City's Electric Department has been evaluating its annual budget and making any possible reductions in operations and maintenance costs that will assist the City to reach its goal of providing safe, reliable energy at the lowest possible rates to its customers, as quickly as possible. Even with the reduction in rates due to the savings in generation and transmission costs, projections show multiple options for achieving competitiveness in the future utility market ..... ........ Discussion followed between Council and Staff regardipg vario~ii~sp...;~:~ of the report. When queried by Mayor Mastin as to the amount of.::i~..,e incr~eii:~essary to get to market value by the year 2002, Director Barnes esti~{~'d an per Kwh:~::ii?: Public Utilities Director Barnes advised that ther.."~iiiiii~:,a st.r...~::::mover~ii~i~i~;ral level to mandate deregulation and noted that th~i~i~ed~'n Public Po~i~!~~iation represents municipalities and has a strong lobby cu~i(i~ii~erway in Wasi~"i'~gton, D.C. How this will affect California is not known. The C:i~..t..~iii~i~ii~:ive to be in a position to comply with any future open access requirementS!?' Th'~i!~.i.'~'..n..ce of bonds was also discussed due to the loss of tax free bonding f0..r..:::~!?.cipaliti'~i:i:ii.i.!!.:~i!ihis opinion that the City should move to become competitive a...S.?:~.i:~:!~iii~,s., possil~i~ii~i~:h if it does not open its markets in January of 2000 ..... ~::::iiiiiiiiiiiii::i::::i~i~::~::iiiii~:i~iii~iiiiiiiiii~i~i::~:. .:::?iii:::" City Manager Horsley noted that on.e:i~i~f the '~:::::: ' "::;::'::~::::: ........... ~:::::~::""'::~" ' ........... benefits t~i~e~G'lty s system is that it is 95% green power. When the debt is pai~:'off, th~i~itizens.~j~:':0'~iah will own the power plants. Public Utilities Director aarn~iiii~'iscus~ enhan~gii the steam field at the geothermal plant to cap:t:..~re steam. H..::~ii!9~ that th~ii~amiii~i~" is deteriorating over a period of time. ....... :.:.:.:.:,:.:.:-:-:-:-;-:-:-:-;-:-:.:,:,:.:,:.:.:.:.:,:.' -'-'""-'-'"""- .,:,:.:.:.:.:.:.:.:.:.:.:.:.:,:.:. :.:.:,:.:., :::::::::::::::::::::::::::::::::::::::::::::::::::: ............ · :.:.:.;.:.:.:.:,:.:.:.;.:.:.:+:.;.:.: .-.'.'.'.-.'.'.'.',','.-.',-.'.',-,'.-...-.-.,,,.-.-., ============================= ===================================================== ::::::::::::::::::::::::::::::::::::::::::::: .,.,.,o,.,.,.,.,.,.,.......,......... .:,:.;.;,:.:.;.:.:.:.:.:.;.;,:.. Councili!ii~:...~ende'a~:~iii~.i.@:yblic b~:::'~i:ovided with as much information as possible .... ::::::::::::::::::::::::::::::::::::::::::::::: .... · ..................................................... Discussion...-?f.-.::~i~ii~~rni~:~i~{~:i'ning the services of the City's consultant to provide a prese.~..t..:.~J~:~'""{~'::::~ii:ii~!i!~.,.. ...... Th~< use, and eventual abandonment, of fossil fuels was discu.s<:~. The relea'~ii~ii~::::the hydroelectric plant at Lake aendocino was discussed. It W~j?hoted that in th~ii!~:::2002 there will most likely be a big push to lower electrical rate,i!: The restructud~:g ~f Northern California Power Association's (NCPA) debt was di~ssed. ,:::iiiiii ~~n.sus o:f:.:::~i~ncil was to provide information to the general public and that the P..':~Dlii~ii~i~:~6e held sometime in May 1999. 4. ADJOURNMENT There being no further business the meeting was adjourned at 6:18 p.m. Marie Ulvila, City Clerk March 29, 1999 Page 3 of 3 MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, April 7, 1999 7b The Ukiah City Council met at a Regular Meeting on April 7, 1999, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. Staff present: Airport Manager Bum, Community Services Director DeKnoblough, Finance ~i~ctor Elton, Assistant City Manager Fled, Personnel Officer Harris, Risk ~age~:.~. '~bdget Officer Harris, City Manager Horsley, City Attorney Rapport, PI .arming Dj~~i!i~WYer, Museum Director Smith-Ferri, Senior Planner Stump, and City..::~k Ulvii~iiiiiiiiiiiiiiiiiiiii::i~ ...... Councilmember Kelly led the Pledge of Allegian~ii~i 3a. Proclamation: Ukiah Mentor Week: AI3ril"~i~i~!~i~ MwaeYe;~ Mastin read the Proclamation design~ti~.~iiiii~ili~iiii~ii~i!~iii~i~i?:~:..999 as Ukiah Mentor Jan Moore, representing the Mentoring Allia,~iiii~pted the::~ii~nation and thanked the City Council for their support. She ~i!~!~ii~!i!~iiiMentod~' Alliance is .,composed of various programs and activities andiiii~:~t bro~~iii~iii~i~ble in the City s foyer. Joanna Olson, Case Manager...:?:~iiii~:Big B..r:...~ers & :~i~:::::':~isters!ii of Mendo,cino County, advised that this summer will m.a~ii~ 25t~ii!i~:nnivers~ of their organization s location in Ukiah, serving approximately ~i~::'Youth.~i~iyear:.,.::~i~::e t~anked Council for their support' Chris Mili~ii~dvised t..h.'~ii~i!i~ a form~iiii!~i~iii::~'rother' and is now a "Big Brother'. He d i scu s s~ii!i~i~ii ~p:e ri e'~~iiii~ii h...o, w th e":~'~ ra m has madam pos itl veim pa ct on his I ifa. 3b. ProC.i~~::!~Ukial~ii~i~~.rsi, Week: April 18-24, 199,. Mayor Mas~:i~i!i~ii~i~[~.clam'~{i~::'designating April 18-24, 1999, as Ukiah Volunteers Week .....~iiiiii? ........................... ~:~::~iiii~!iiiiiiiii!!iiiiiii iiiiiiiiii::~::. ' ..... An :~i~tdentified ladylii~:~:6d the Council for their support. She advised that th~s year the~ii?had::~:~:~:~...::~:~:. 279 people!ii~'o~inated........., for the Volunteer of the Year Award. The nominees re.'"~.~sent 65,000 ho.'.:~s of volunteer service for Mendocino County. She saluted the ~i~t:eers and n.o....~;:'that the winners will be announced on April 22,1999, at the Willits 3~'?iiiiiiiiii~::i~'mation: April as ~exual Assault Awareness Month in I, Ikial- Mayor Mastin read the Proclamation designating April as Sexual Assault Awareness Month in Ukiah. Jeannie Shepard, representing Project Sanctuary, thanked Council and advised that they have served over 200 men, women, and children this year. On April 20, 1999, there will April 7, 1999 Page 1 of 13 be a candlelight vigil walk beginning at the Civic Center and ending at Project Sanctuary. She discussed the need for education for young people to learn how to respect each other and to be able to have control over one's anger. Change in ~tatus of Agenda Item Mayor Mastin advised that Item 8a, Public Hearing regarding introduction of an Ordinance Amending Article 21 (Definitions) of Chapter 2 (Zoning) of the Ukiah Municipal Code, is being continued to the April 21, 1999 meeting. ..;::.. 3d. S~3ecial Presentation by ~un House Guild ReclardinQ AdditioDii~::New (~racc Hudson Museum Wino -~ -.,:~iii!iiii~i~iiiii!ii~::...,:~i~iiii~iiiii~ .... Nancy aaltins, President of-the Sun House Guild~i?~iii~porte~iiii~!iiii~ City of Ukiah purchased the Hudson Estate in 1976, and in 197.~iii~i~'"'Sun H.~i~ii~. a non-pr~' organization, was formed to assist the City in the:i?~i~ovatio.n..iii!~*~i, ii~i~ili~$e construct the Museum. Years of intense fund-rai~g has ~:ied ove~?:~:'~i!iiii~iii~i?~:~l in 1986, the Grace Hudson Museum opened. The ori~i~iiE~'e contained Hudson numbered oil paintings. The Guild has sou'~iii~ili~r..ease that numb'~*~'and now, through solicitations and donations, the auseumliiii~iii~er 50 Grace Hudson oil paintings, which is the largest collection in the the time had come to expand the Museum in order to permanently,.::ex.:.h.ibit the'::~::::~i~iicollection of Grace Hudson oils. They were contacted by the tru~t~i!i~!i~.'.e.... Ivan H:~ ~-."'{~'ie who bequeathed $400,000 towards the Guild's expansion .... i~':~iii::i::ili!~iiii::!i~i~[t's Est~:had dire ' ..:~. ~1 .":~ ....... ~i~i~....~: .............. ady g~ven the Museum 19 Grace Hudson oil paintin.:g~i??'"'The..~i~ii~i~~i~ii~i~ng with other d°nations, have put them at the halfway poin.t:~iii~ their..:.g:~:~l 0{~:,ii~i~iiii~l million for building and operating costs. The new additi.o~ii!i~ill be..:~:i'led theiiiii~'~:~' B. and Elvira Hart Gallery in honor of their generous benefa¢.t..'"~!III One~i::~"their u~ming fund-raisers is a community barbeque planned for June 6,..::iiii~:~'9 an~iii~eryong.::.ii.~i!i~i'nvited. seum..~tor She. r:...,:'e..'~i~th-Fem:~::~e.'.n.'ted ,slides of Grace Hudson's paintings as well as~i~~fion c01~i~i~!~th Mr. ~!~:~::~oon s presentation. John Moon::i~:~!!!~~er of t~ii~ii~use Guild, advise, d that the building project is an opportunity f.o..~i!~iii~...o...use '~ii~ii~ expand on Ukiah s cultural legacy. Their mission is to acquj~iii~i~i~i~~!~f...r, om '~ivate donors to build an addition to the c, urrent Grace Huds.0...~iii!i~useum in"~i~i:!:i~..i:i..:have a dedicated gallery for Grace Hudson s art, and to pro~:"ongoing opera~!:~ense funding for increased salaries, and pro-rata insurance an:~ii!~ility fees for the ~ f~cility. The new project will also allow for increased art storage C~City, provide a d~icated ...... area for research, and expand the office and conference :ac..:l..mes. The curred~!?Museum is 8,400 sq. ft. and the new addition will increase the size {'"':.~i~::~.2,000..~:ii~?~'' He discussed the project budget and advised that they will continue l~i~i~~i~i~i:~trategy, select an architect, and update construction costs. The Guild iS~iii~i~i~::~ity Council and community support for their funding needs. Mayor Mastin complimented the Guild on the design of their invitations for the barbeque. April 7, 1999 Page 2 of 13 4a. APPROVAL/CORRECTION OF MINUTES - Regular Meetinc~ of March 17. 199~ Councilmember Kelly referred to Page 12, sixth paragraph, beginning with "Discussion by Council," and noted that she had asked whether there would be any change in our rights to claim access based on making an agreement with the Ruelle's, and City Attorney advised that there would be no problem with it. She would like her question emphasized in the minutes, noting that Council was clear that they were not giving away any rights by making the agreement with the Ruelle's. Councilmember Libby requested the following additions to the minute.~ii!;~concerning statements made in discussion of the Preference Policy and reques[ed the::~ Clerk refer to the tape recording of the meeting for further clarification of th.~i!~ii~:~i~:g items: In the discussion pertaining to the City Limits versus....:~i~!::!Couri~i!i!~ii!~iD.g a preference, she stated that she wanted to keep the relationship want to see a Willits-only, or a Fort Bragg-only ordina~ emerg..e..'!ii~ ~:~i~~i....t...o' a _ In the discussion regarding the 1% versus the ~i'i~..e...~nce, and a ~?~i~!ii~':"~sus a $5,000 cap, and the related discussion, she state~!ii!~ii~iiiimeeting that th~":i'~ver figure would be used as a paper-only ordinance. She n~..t:~!i~ii~y, or Uastin stated Council would not be discussing a 1% preference for 45 ~ii~':~te'~!i{iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!i::::~ .... M/S Kelly/Libby to approve the minutes0[~ii~!ii~!:~r~:: Me(~iiii~iii~'arch 17, 1999 with corrections, carried by the following roll cal~tiii~!::i::i~~i Council~':"mbers Libby, Baldwin, NOE~!:'"'NonE Ashiku, Kelly, and Mayor Mastin. ' ............... ~iiiii;i~~iN::.:~iN~ne. ABSENT: None. 5. RIGHT TO APPEAL DECISIONi?' .... :.:.:.:.:.. · ........ '""""' .:i:i:i:i:: Mayor Mastin reviewed the ap..:~i~iilProce :'~:~:~::!:' .:i .... 6. CONSENT CALEND.A.'."~. iiiiiiii!i:'~' MIS Kelly~.l. dwin to.:.~~i.ltems ~!~!~ii~onsent Calendar as follows: a. Rej & iii i im for~::~~ii::Deceiv'~!~:~:~:om Kathleen acainn and Referred to Joint Powe~iii~".~~!~.Y....., Re~~iii~ire Municipal Insurance Fund; b. Adopted":~i~~ No. '~::~ii~ii~ ~e City Council of the City of Ukiah Authorizing an Amendm.en~!i~i~!!~ontra~ii~i~een the City Council of ~he City of Ukiah and the aoard~i~iii~::~¥~ii~{~{i~iii..e..f the":~alifornia Public Employees Retirement System; c. Re~i~d Report t:~iii~i~i?~ncil Regarding the Award of a Consultant Contract of Less T~:~ $10,000 for t~iii!~~ration of a Habitat Enhancement and Flood Control Study ..:~iii~i' Orr Creek; and.~ii~pp:i~oved of an Associated Budget Amendment; d~iiiiii!ii~Pproved Purch~ of Used Front End Loader/Tractor For Parks and Golf Divisions .iiiiiii!iiiiiii~bm Big 4 Rent~?::? inquired as to the reason the ,s, tud,,y unde tem and a so th~!i~~'~'r the need to purchase a tractor under Item 6d. City Manager Horsley advised that the City has a responsibility for flood control and at the same time, a responsibility for the habitat and preservation of the streams. The City had a conference with the Dept. of Fish and Game and public members who felt that the City's practices were being harmful to the steam habitat. This study is being conducted to April 7, 1999 Page 3 of 13 determine if the City can still perform its flood control duties while not harming the fish and other stream related habitat. With regard to Item 6d, she advised that money has been included in the budget for replacement of the tractor and noted that staff found a used tractor that is less expensive. She noted there was a three year period where the City did not purchase any new equipment due to budget restraints and Departments were asked to prioritize their equipment needs. With the deterioration of old equipment, staff continues to pursue good deals on equipment for replacements. ,.::!ii!iiii~i::" · :iii .... Community Development Director DeKnoblough advised that .t.'~iii~~:i tractor is still available but has been in continuous disrepair due to ag~!ii~Dd we~iiiiiiii~jts replacement, it will then be included with the surplus property to ~i!i~tioned'i~ililiiiiiiiiiiiiiiiiiiiiiiiiii!iiiiiiii?~ii::i~ ...... ii!iiiii? ATh.e ,mo!mn carried by the following roll call vote: A~: Co~ii:~emb~ji~~!!...B.~in, sniKu, ~,elly, and Mayor aastin. NOES: None. ~~A..!.~!'' None. Warren Sawyers, 1081 Helen Avenue, discuss~:"th'~iiiii~i~ii~iiii~bulance--~""'-'- ~ service an, d discussed recent court actions concerning U.~ah,..Ambu'i~iiiii~ice and the City s ambulance, which is operated by the Ukiah::Ei~ii~~ment.'::~ii~!i~ii:"the City should not continue to operate an ambulance servi.~ii!~ii~iiii~i~::~:comm~i~y. He advised that he will have his attorneys provide a letter t~ii!~;'i'ty U .a..~!~ili~!~i?i~questing information on He discussed the City's Planni~ili?:iiii~ artm~iiiii~t ........ g~i::i. P ........ e and feE' they do not carry out their duties. He advised that he has expres~::his co~'n to t ..h..eiiii~ity Manager regarding the conduct of Building ..Inspector Tu!.i. ba~?~nd wil~iiii~iiii'.p.....mS~ing a letter to Council regarding the actions o.f:...~i!~ii~.n, ning Di~~i!i::~wyer. ii~ii~i!~ii~":;'0pinion that City Manager Horsley and Planning."iii~i~~::.Sa~~ii~i!.ed to ~:~S the actions of Building Inspector muliback. a. !ntrod~i~i!ii~ii:..O, rdin'~!~!!iii~'mendincJ Article 21 {Definitions) of Chapter MU: 'i'Cipa Code Public~H~aring cont"i~'?....'~iii~ili~he April 21, 1999 City Council meeting. 8b~i:iiii?~"Adoption of.ii!i!ii~:01ution Establishing Nominal Processing Fees fo,' .::iiiiiiiiiiiiiiiiiii; Discretionary..!?~'emolition Permit-~ ~i~:ing Direato...r..:~i:i~wyer advised that on Marah 3, 1999, the City Oouncil heard a ~~!~....t.:~.:.:~.~....t...~!!~ fees for the processing of discretionary demolition permits pertaining t~ii~~iii~:::~,ears old or older. At that time, staff proposed a fee of $250, however, fee was too high. The current proposal draws out the processing distination between a simple, historiaally valueless demolition proposal, from one that requires more extensive California Environmental Quality Aat (CEQA) processing, and attaches only out-of-poaket expenses to either proaessing saenario. Using this criteria, staff has assigned a fee of $95 to the CEQA-exempt projeats, and $118 to projects requiring an additional notice in the paper for the CEQA doaument arising from a project April 7, 1999 Page 4 of 13 possibly having historical significance. 7:13 p.m. - Public Hearing Opened. Warren Sawyers, Ukiah, felt that the fee increase is another example of Planning Director Sawyer's thinking. He noted that the City's fees have increased over the years, with a reduction of efficiency. He felt the fee increase was contrived over the demolition permits for the St. Mary's Church. He disagreed with increasing the fees for demolition, with the exception of a major development project. He felt the proposal is absurd a.~:.he found it difficult to believe that Planning Director Sawyer was presenting .~ch a.::~P~osal. Mayor Mastin advised Mr. Sawyers that this is not a pe:~~l is~iiiii~.:a...red by Planning Director Sawyer and that, in fact, the matter was P....'.'~":~'red by.:i;~{~iii~...awyer ........................... at t~' direction of the City Council at a previous meeti~i?' He adv..i~!~ {~iii~.'.g....b.. Di...r....~r Sawyer's work, the fee has been lowered from theiii~iginal~.:~:~)osal. Mr. Sawyers proposed that the Mayor go nto the co~a~::.and speak w~th people who only make $400 per month, and he felt the Mayor live.s.:iii~ii~ ~i~::,,tower. It was his opinion that poor people subsisting on $400 per month a~ii~:imp~i~ii!~!i:.e...ther fees that the City imposes. .... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... ..:::: ....................... Councilmember Libby advised that,.~a Cou~i~ime*~?~:is always looking for ways to save the taxpayers money and .~ii~epend~iii:~ great:~:i~:'*'upon staff and their direction. At a previous meeting, she ha~ii~d sta~iiii"f there ~:s a way to lower the fee, and staff did not think so at the time. S~iilt:hankedii~ii'annin....g:i:i~i~rector Sawyer for taking the time to research and reevaluate..:the ~tter fu~i!ii!~.o.'~a~i~ to propose a lower fee. MIS A~i~~!!.y t0:iiiii~i~~i::~Resol:~iii~?i:':::'~0. 99-36 Establishing Fees to Process Demoliti0~iiii~i~ii~equi~:i:~ii!~i~!~t.i...o. nary Review and Approval, in the amount of $95 for CEQA exern':~{~ii~~s, and ~i~ii~ii~i~rojects not exempt from CEQA. Council...m.:~:~:~:~::~i~ii~advis'~............ that one of the reasons for fee increases since the ....... ::::::::::::::::::::::::::::::::::::::::::..::?. 1970s..:~!i~ue ...... ...... to Prop~i~i~i~iiii~.~? Fees are a form of attempting to meet the costs of doing business. When a f~!~i:;ii~!i~t charged to recover costs, it's a form of subsidy to the '""'"'""' ;:;::::.'::' a~!i~ant. ..... ...........:-:-:.:-:i~i~i~i~i~; ,::::::::::;:;::::: ;::::::::;. :.:.:.:.:.;.:.:.:.:. .:.:.:.:.:, ::::::::::::::::::::::::: G~cilmember A~iku thanked staff for their efforts and felt the fees are consistent with ~ii~[s.. ....... !t...w....a.~ii~"opinion that the Planning Department has done a great job and noted t"~i~~~iii~:~ has spoken to have the highest regard for Building Inspector Tuliback. --:,::i:i:iiiiiiiiiii!i!i!i!iiiii:i:::~.. .... Motion carried by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. NOES: None. ABSTAIN' None. ABSENT: None SC. Adoption of Resolution Approving Community Development Block Grant {CDBG) Application - Ukiah Community Center April 7, 1999 Page 5 of 13 Risk Manager/Budget Officer Harris advised that each year the federal government provides funds to the local governments through the state in the form of Community Development Block Grants (CDBG). In rural areas, applications are judged throughout California and there is a great deal of competition, whereas most urban areas receive their funding directly from the federal government. In each of the past two years, the City, in conjunction with the Ukiah Community Center (UCC), has applied for a General Allocation Community Development Block Grant (CDBG) to purchase the property and building within which UCC is housed, reduce existing debt, and provide additional funds for services. Those applications have been unsuccessful, but UCC is again pursuing CD .B:.~:.funding for purchase of the property they are now renting. UCC's top priori.t:~js pr..o.~:~ty purchase thus this year's application has been structured at $353.::!!~00, to ~[::.~:"existing option to purchase and closing costs. .;~?~iiiiiiiiiiiiiiiiii!:...~: ..~::i!~i!ii:i:iiiii:i:i:iiiii:i:iii~!i?iiiiii?~i!iiiiii!ii:~=============================================== The CDBG requires two public hearings prior to transmittal the Department of Housing and Community Oevelopme~i~CO)..~:~:i~:~ first conducted by Staff on March 31, 1999, and id~i~j':'e..d.::::~at type of p~?~i~:ay be available for funding. The second hearing, whic~iiiiiii.~iiiii~ently being conducted, is to reiterate the facts presented in the first hearing, fully..:~~i~ii~e proposed activity being applied for, the funding amount requested, time~;:iii~'he~i~iiiii~how Targeted Income Group persons will benefit. He advised that t.~:~::iii~j:~!Y has"::~iiii~:~:~!!:!~nce with UCC and staff believes this grant will be a signifi..c:.a~!iiiii~.e...fit to tPi~iiii:~i:i~e community. He recommended Council's adoption of : 'grant application and authorizing the City Manager to act on b~'lf of t~iii~i~i~::all.:~BG application matters. City Manager Horsley reported..:...t~il:' with ~:embl~i~i~:~ Virginia Strom-Martin's new legislation, cities with a popula..:~i~i~ibf 15,:~;0 or mo..~;:would receive some of the same allocations as the urban citie~ii!iiii~e not.~iiii:hat Cl..0.....~i~dale receives a direct allocation of $100,000 pe.r year in CDB.-G-'...f~s with ~i!~p......e..t:i~i~:i~. This legislation would assist some rural cities.~ii~ich are n.o...~iiii~iii~' urban ~{i~i~'"~'ceive some of these funds. =================================== ::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::: ........................... ....... 7:22 p~:i::ii~!!i~i~:::Hea~i:~i~~ed~===================================================== ::::::::::::::::::::::::::::::::::::::::::::::::::::: Adam Cleff,....:::i~:~j::~.er H6:~:::~'ad, Potter Valley, advised that he is a realtor in Mendocin...o..iii~~!ii~i!~~i~mbe:~iii~f UCC, and is supportive of the CDBG grant. He felt ..::::::::::., .... :,:,:.:.:.:,:.:.:.:.;,:.:.:.:.:,:.:.:.:.:. that th .e..::::~CC ...... is an a§:~!ii~iiii~:.community and the CDBG grant will allow more funds for more:i~rvices. : ............................................ ========================================= .:.:.:.:.: C.:.:~i~cilmember Li .b.::~ inquired as to the types of services provided by UCC. ::::::::::::::::::::::::: ...:::::::::-:.' :::::::::::::::::::::::::::::: ..::::::::::::- ~ii~j~? repo..r!.~!iiii~:at UCC services include the Food Bank, Emergency Food Closet, a ~~j~::ii~¥~g program, the Crisis Line, as well as counseling services. ==================================================================================== ...... Judy Judd, 650 Sidnie St, Ukiah, Executive Director of the Ukiah Community Center, expressed her appreciation for the City's support and the help of Mike Harris regarding their pursuit of CDBG funding. Should they be awarded a CDBG grant, it would allow the UCC to extend their energy towards other services, rather than fund-raising efforts for the purchase of property. She noted that previously they missed allocation by only a few April 7, 1999 Page 6 of 13 points. Their overall plan is to address the needs of families on public assistance and to assist them to become employable. They expect to see a leap in needs with Welfare Reform as people reach the end of their time limits on welfare. She advised that if they can purchase the building, they would save, over a 20 year period, $424,296, which can be spent on human services. She noted that UCC has been in Ukiah for 28 years. They expect this grant to result in increased capacity to train people for employability, increase their food supplies at the Food Bank, increase the availability of the Emergency Food and Shelter Vouchers, and to develop a long term plan to meet increasing needs. She advised that UCC deals with basic emergency needs, crisis situations, assists indiv:~als to find resources in the community such as housing in order to establi.~, a b~i~:~:[or ongoing stability, and referrals to other agencies. ::~?:~::~??::~ .... ~::~?:~ .... .:,i!iiiiiii::::iiii~ ...... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... o .... ~:i::iii::?:::i::i~? "::~:~::::ii!!?..?:i::iii~::ii::iii::ili::i!i!i::i~i::i::i~i~ .... , ..... G rdon Elton, 418 West M~II Street, President of:~:t.;De' UCC, e~p....:D..a..'s..~.:z:'.'e..[d.., that UCC::~::~' supported by the community in volunteerism as::!iii~ll as restrictions of some donations and the difficulty facility. The CDBG will provide a semi-permanent h~iiii.t..o.:~:e organizati°~!ii~i~i~i:i' allow for the redirection of the funds which had normally~::ili~iiii~..p...:ent for rent to b'~'"'~edirected towards services. He appreciated Council's 7:32 p.m. - Public Hearing Closed. "::~?:iiiiilililiiiiiiiiiiiiiiiliiiiiiiiiiiiiiii?:~ ..... ===================================== - ....................................................... "::i~::i::i!i!!::!!ili?:!:?. .... MIS KellylAshiku to approve Resolution!iii~~iiiii~~:.v...ing an.~.~:Plication and Contract Execution for Funding from the G.~'~:al/Na(i~ii~ii~i.~ii?:AIIocation of the State Community Development Block Gran...~.i.~DaG.)..~ii!~ogi::~:i:~i.i~thorizing the Execution of a Grant Agreement and Any A~ment.s.:~.!.i~ereto ~'~:::':'[he State of California for the Purposes of this Grant, carrie~iiii~?~i~he f~i~ing ro!~iiii~all vote: AYES: Councilmembers Libby, Baldwin, Ashiku, Kell~ii~!iiii~:hd Ma~ MastiC?~ NOES: None. ABSTAIN' None. ..::i:i:i:i:~:!:!:!:i:!:i:!:!:i:i:i:i::.. ==================================================== . .......... ................ 9. U N FINISHED,. B U ~'i~~iiiiii~,ili?:,, .... ' ................. -.:.:.:.:.:.:.:.:,:,:,:.;.:.:.:.:.:.:.:.;.:,:.:.:.:.. ================================================== a. Ap~~!i!i~..,a....Se wi:{~!i~~.nity Air for 1,590 Square Feet of Office Space at the U~i~!!~!~.nal Ai~!!~a, Authorize City Manager to Execute Agreement City Manag..e~ili~i~iii~.d..vise~::i~{?ihis matter will be rescheduled on the Agenda after ...... ,-,.,....,,. .............. ...... '.:::::- ....... .~iii~iiiiiiii~ii?' a. Discussion:.!!~nd'Approval of Funding Assistance to Boys and Girls Club of .~::i!iiiiiiiiiiiiiiiiiiiii:: Ukiah to...,.......E~hd Use Permit Fees ~~cilmember..::~i'ly advised that she has been meeting with the Recreation Center ~~iii~:.e...r:::::..s...e...v..:.e.,~!i!ii~ears and it has been their hope to establish a recreation center in 0~i~iiiiiiii~ii~'Up has been experiencing frustration in locating a site and funding to c0::~!~~::i::::~?'~cility to house such activities. An integral part of this group has been the Boys and Girls Club of Ukiah. Although there has been the support of volunteer adults to move the Boys and Girls Club forward, they do not have a place in which to offer activities for youth in Ukiah. As a result of their discussions with the Recreation Center group, the Recreation Center has agreed to assist them in support of their goal of beginning their programs this summer in a building that they will be renting at 108 West Clay Street in April 7, 1999 Page 7 of 13 Ukiah. As part of operating this program at this location, the Boys and Girls Club of Ukiah needs to apply to the City for a Use Permit that has a fee of $450. She requested of Council, in the spirit of showing support for this program, that $450 from the Council's discretionary account be allocated to cover the Planning Department's fee for the Use Permit. This will allow $450 from the Boys and Girls Club funds to go directly towards programs to benefit youth in the community. Councilmember Ashiku requested clarification regarding the account which the funds would be taken. · ...... ::i!i.. ..::i!i!i~iii::" City Manager Horsley advised that the funds would not beiii!ii~a~?~iii~;om Council's discretionary fund, but rather the Community Outr..~b Fud~i?ii~iiii~i::i~:~ould be more appropriate for the fees for the Use Permit She notediii~i~:i' with t~::i::~~i~::' n of CounciJ~' · office and other expenses, it was unknown if fund~ii~ould stili~ili~ a=~ii~t~?~!i~ Cou~ps discretionary fund· ~iii~iiiiiiii~: ,:?:ii? ........ :~::!i!ii~iiiii~i i iiiiii! i iiiiiiili~iiiiiii~iiiiiiii::i::iiiiili? .... Councilmember Kelly clarified her requested of C~!!~iii~:.U..pport of the Boys and Girls Club through allocation of funds from the Communii~ili~~ Fund to cover the Use Permit Fee. .... ...-.... ====================================================== · =================================== ~:i:i:i:i:i:i:i ..................... .,i:i:i:i:i ' ' Councilmember Libby inquired as to the typ...e~iii~.f.:ii~i~.vities Hugh McAvoy, 169 Park Place, U~!~:h, Pre§i~nt ~iii~ii.li.~s and Girls Club of Ukiah, thanked Council for their considerati~ ........... of thi.si~i~atter. ~'::::~'dvised that the Boys and Girls Club is a startup operation and ~iiidolla.r:...i.~'unts. Ajf..::.~' years ago the City Council gave the Boys and Girls Club of Uki~ii~$:500 a .n:.~ii~i~' plant~i?~ seed, which was incorporated into a non-profi!:~prganization~.~.::.i.i.~ the ye~iii~ii~iii~ts have developed and they will soon be ready .t~!i~p....en theird~::i~ serve ~i!!~i~' community. Any time they can provide .-::i:!: :!:i:!:!:!:!:i:!:i:..i:i:i::.. ':':':':':':':':':':':':':':':':':':':':':':':':': ........... """'"'""" ............ progra~ii~iii~~ SUl~:~i~i~i~d pro~i~:~{:~em with a safe, well-lit place to be is going to strengt~:.~i~ii~.mmU:~!i~iiiii!~y:..anticipate opening on July 1, 1999. The Boys and Girls Club's ~~i~anction i'~!i~!i~:~&~e a facility-oriented program for kids. Through that ":: :!:!:!:i:!:i:!:!...::i:!:i:i:!:i:i:i:i:!:!::.. :':':':':':' ':':':':':'-':':':':':':':'-' basic progra~i~:i~i!i~iii.t.:.~torin~:ii.i~toring, arts and crafts, and many community service programs:~f/~:~'~':::~i.i.~~..t.:.!y ioO:~i'ng at the Cloverdale Boys and Girls Club as a model since..~ have a g~i~i~~tion and plan· Cloverdale has a library, computer room, cafe~ii~i[chen, game ro~i!iiii~::{hey recently built a gym. He presented a picture board of th~i~!0verdale Club a~i?in~uded.,,,,, a photo of the proposed Ukiah site on Clay Street· The t~ age group is 6;~i$ years old, however, the actual ages are 6 to 12 or 14 years old. ~'.e ............... are other p...r...~ams that they hope to develop to serve the older kids. It is their ~i[~ii~..~t those.;kj~i beginning at the age of 6, will continue in the program until they are ~i~~iii~!~ii:~ii~lunteers and mentors back into the Club· · ============================================= ......?.~.:.~.:,...., MIS Ashiku/Libby to approve funding request in the amount of $450, to the Boys and Girls Club of Ukiah for Use Permit Fees from Community Outreach Fund account 100·1945·651.000, carried by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, Kelly, and Mayor Mastin. NOES: None· ABSTAIN: None. ABSENT: None April 7, 1999 Page 8 of 13 11. CITY COUNCIL REPORTS Councilmember Libby reported attending a meeting of the Main Street Program and they are currently working on a project to extend their boundaries. This proposal will be presented to the City Council in the near future. She attended a meeting of the Economic Development and Financing Corporation and they are working on their Web site which should increase business interests in the community. Councilmember Baldwin had nothing to report. ..::~:: ..;.;.:.:.:.. ::::::::::::::::::::::::: Councilmember Ashiku had nothing to report. Councilrnember Kelly reported attending Committee on Community Services and there wa~iii~i~§~i~n of the Y2K::~i~:; One of the cities addressed the problem as a way~!::iiiii~iiii~.'.a, nizing communi't'y disaster preparedness and their approach was to link diff..e.~i.ii~!~...a, gencies together when problems arise, and that they will deal with com~:bnic,~i~ii'i~hen and if Y2K creates · ===================================================== stress and deprivation on the part of the pop.q!~...e..:.~. They":~i?~!~ii!~eveloping pools of volunteers in neighborhoods to address issue~?~i~i!~!i.i.¢ safety:i~::::i~iii~:aving one person in the neighborhood to be responsible for ·h~i~ !~iii~ter an~::ii~:mergency supplies on a volunteer basis. The committee disc~:~d w~{~i~!i~ii~p..P..:~:ach was overkill or could be useful in the event of fire, flo~!i::i?or oth....~::'tyP~.i.~.i~il.i.i~munity disasters. When approached by members of the Uk...:j~' com .m.....~ity as t~iii~"~t the City of Ukiah is doing to prepare for Y2K, she refers the~ii~ili~,ssist~t City M~ager Mike Flad. She discussed applicatio..~s., f~i?~he He!~.!i~U~tDa~iii~ward for Excellence, noting that last year she.::~i~?:~::.on the ..S~i~!~ comrfi~iiiiiiiiiiii~::~:e advised that communities nominate exempl:~iiii~j?cts i~iiiiii~i~iii~isdicti0'~?:::ii~i~i:J~in the categories of youth development, commun'i~i!ii~~...":~.:.s:.:.,, art,~?ii!i~i:i:~:!i::!y of life. She discussed the possibility of the Sun House Mus&~iii~i~:..nomid:~t"~a!~'"6~ilSuch an award in the future. She repo.~e~ii::i~i~i~i~iii!~ McoG';:~"eeting, noting that MCOG has been administered by Mary ~ia'"'~::and Asso~i~".....'~:~i:i~:i~any years. This year MCOG put together a Request For Pro.p.....~i~l.............. (RFP) and M~ii~!~ announced she would not be an applicant. There was only oq:~iiii~·pplicant in the ~FP"::~:process, Phil Dow and Associates, who had a contract with MG~G....................... for many yea~ii!~as a planner. Because Mr. Dow has been paid under a separate E:. .~a ct to do pla.9~ihg for MCOG, he has all the appropriate credentials, and he has ~!~..fund.s....::~ii~ the Safe Program, which involves the installation of phones on the E~~iii!~~~:~t the County. Because he is able to collapse those programs into the o~6~!!iii~i~§tration and planning of MCOG, there will be a net savings of ,$32,000 a year under this contract. The value of having the entire operations of MCOG redescribed, based on significant changes in funding of SB45, has resulted in a positive approach to how thing are administered. MCOG accepted Mr. Dow's contract, with some minor changes, effective July 1, 1999. She advised that there has been a policy change for MCOG to meet on a monthly basis, with the exception of July and one month in the winter, April 7, 1999 Page 9 of 13 for a total of 10 meetings per year. Previously they were meeting on a quarterly basis. Councilmember Kelly advised that she applied for the position of Mental Health Director for Mendocino County with the hope of, should she be accepted, remaining on the City Council. She has now received an offer for appointment to that position contingent upon her resigning from the City Council. She advised that she will be resigning from the City Council, effective April 12, 1999, and accepting the position of Mental Health Director for Mendoino County. She distributed her letter of resignation to the Council as well as a copy of the letter from County Counsel Klein stating why he determined it would .~:.a matter of "incompatibility of office" for her to serve on the City Council while::~olding.:ii~:~ position at the County. She advised that she has enjoyed being a ~ouncil~~ii~d working with other Councilmembers. She felt City Manager Horsle..:~iiii!~.i.:.an e~~i~ City Manager and the City should feel very lucky to have someone ~{~:her abil![i~iiiiiiii~ili~.!scussed interests over the years and noted that Mayor Mas..;ii~::'has the Skateboard Park in her absence. She noted it ~ii be diffi~lt for h~:~i~!~i~:_{?~iii~ of the City C0uncil. ~i~i~i?~i?~i?~i~i?:~:~ ............... ~iiiii::::~ ......... ~iiiiiii!iiiiiiiiiii!~iiii!i!~ii!?': .... City Attorney Rapport advised that the decision b..::~i~i~~iii~9.unsel is based on court- made law, rather than part of the Fair Political Pr~ice'~::~!i:iiiiii:~:.r....e is a principal of law developed by the courts that if the functions o.f.:.:::t:~::...public 6ff{~!i~promise the public official's ability to be completely loyal to the!.:~i~~[~ilities i':~i~i~ii~blic positions, they can't hold those offices at the same time ..... ~i::i~i~i~i~::opinion~;;!~t the County Counsel · .::i:i:!:!:!:?' ' :i:i:i:i:i:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i:i:i ...... ::!:!::" is probably more aware of the functions~::i~f'the..,...... M,::i~t~!iiii~!!~iii::~iii~ector than he is, and has analyzed the duties of that position a,~::~City C.~hcil~~i~' determine that there were enough potential conflicts betwee.n..~;'dutie.s::~::i~t ........... Coun~l:~'~'mber.....,.,.. Kelly could not maintain her obligations to both the City~:~iiCoun..t:~i!i~t the sa~~e time. ............... ......... ..:.:.;.:.:.:.. Councilmember ..... Ashiku:;~n~tulate~iiii~~!~ber Kelly on her appointment, while expressin:~iii~i~;?.sadnes..s...~iii~i~i~epartur!~i~i~ City Council. He enjoyed working with her as ali~~!memb~i~ii~iii~be com;~{y will be tremendously served by her in this Councilme~iiiii~!~yii::~:.,..was §~!iii!~hat Councilmember Kelly had to resign from her ........ position ..b.:~!i~t:::::§~ii!~!i!!iiiii~ii~:p as~t to the County. ..:.:.:.:.: * . ======================================================= ...... -:-:-:-:-:.:-:-:-:-:-:.:-:.:-:-:-:.:¥ :-:-:¥., May..:~?Mastin advisedli~ii~:"met earlier with Councilmember Kelly and felt she has been an.::~bellent ............. Councilme~b~f and that the County is getting a great person. He questioned .............. t~iii~ounty Counseli~iii~pinion ...... on the matter. ::::::::::::::::::::::::::: ..::::::::::: ............................ ' .:.:.:.:.:.:.:.:.:.:.:.:.:.: ~iiii~..a.g.e..:.r,..::~:~ley thanked COuncilmember Kelly for everything she has taught her d~i~??~?~i~?~y~ars. She has helped her to see things differently and to open her eyes t~':ii{~ilili~~:~'nity and to be more acceptive to change. She expressed her pleasure working with her and is sad to see her leave the City Council. She understood that it was her career choice. Councilmember Kelly advised that in her letter of resignation, she has changed the effective date to Monday, April 12, due to an important meeting that she had planned to April 7, 1999 Page 10 of 13 attend with Mayor Mastin on April 12. Her appointment with the County will take place on April 13, 1999. Councilmember Baldwin noted that he has not had much time to get to know Councilmember Kelly, but felt it will be difficult to replace her as a Councilmember should Council not hold a special election. He questioned the possible conflict of her new position and that of a City Councilmember City Attomey Rapport advised that it is County Counsel Klein's opinion that:iii.the position of Mental Health Director and City Councilmember are signifi~t p~ig' offices and ..:.:.:.:.:.:.:.:.:.; .:.:.:.:.:.:.. referred to his letter which details the duties of the Director. Councilmember Kelly advised that she had discu~!~::':'the m~ii~?!!i~iliLC..ity Manage' Horsley and Mendocino County Administrator Sca~:~ll, and.~t~::~:~!i~::::~referre~i::::~'0 County Counsel for an opinion. Mayor Mastin advised that the matter of filling th'~?~i~~y. ............................................. on the City Council' ................ will be =================================================== included on the May 5, 1999 agenda. - ..:.:.:.:.:....:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.;.:.:.:.:.:.:.. .... ?:~::~i~ ........ ~i::~::i::~::~::i::~?:i::~::~[~::~::~[~?:~?:~[~::~::~ .... .::::::::::: ' ==================================================== -.;:;.' ==================================================== Councilmember Ashiku advised that he will b~::~!e to at~:~.i.!~i.i~jty Council meeting on April 21, 1999, and encouraged the re.:~i~i~iiii~.:r::ee Co0:~giil~'mbers to attend the meeting in order to form a quorum. :~?:ii~?iiii~::~::~i~:~i~:iiiii~iiiiiiiiiiii~iiiiii~iii~iiiiiiii~iii~i~i~i?? ..,.,...,...::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ...-.-.-.. ,.....,,.... ......,.., .....................................,......,..,.., . ..;.;::;::::.' ...,........ ...... ::;::::::~ ===================================================================== City Manager Horsley advised that~i[..:'~i~ April..:~!~'i l"~i~i~iii~g is scheduled to begin at 5:30 p.m. She noted that the sesg~?elated.:.iiil~ Budge...~iiiG6'als and Objectives will be held at the beginning of that meeti2~ii:i:i:iiii? ............ .::~::ii!i!?:!::' ....... . :.:.:.:.:.:.:.: :.:.:.:.:.:.:.:.:. . ...... '~'~'~'~'i'~?'.:!:!.'~:!:!:!:!:!:!:!: .............. ..,-.-.,,..-.- ..;.:.:.:.:.:.:.. Mayor Mas~? discussed~.~.~.~`~.:~p...~r~entati~~i~i~i~:~and~..~.~ noted that Councilmember Libby is the alt~~:,:::.. It was..~!~~d that ~~!~mber Libby will attend the May 5 MCOG ...................... ======================================================= ====================== Councilmeffi~?~i~!i!y..discd:§~?~i~g:~iregional League of California Cities meeting to be held in Garb...~!!~iil}~i?i~i!~::..10. S~i}~ll.......... give her policy report to the City Manager for that meeting...::~:':'~'i§'~'~g~i~i::~gacan~y on the League of California Cities Policy Committee. .'.'.'.'-'.' ::::::::::::::::::::::::::::::::::::::::::::: Ma~::Mastin discusS~::!~.i.~ip he took to Arcata where he toured their skateboard park. H~iiii~!:scussed the fac. ii!iilty, 'hoting it is located across the street from a public park, and ............. e.:~one seemed to.:?:i~..........., having a good time. :i:i:!:i:i:i:i:!:i:i:i:i:i:i:. .,::::::::::::' ~~iii~i~.....t...r..!..p:.::.,.~:~ii~i'So had an opportunity to tour transfer stations in Arcata and Eureka. ~iii~l~~$iii~ interim transfer station in Arcata, operated by ECDC, and felt it was a ======================================================================== v0:~!iiii~.I.~h?:6'peration, no seagulls present, and located in an industrial area with rail access. He also toured a site near the Bayshore Mall in Eureka. He noted that there were many seagulls present and the site looked more like a landfill, and did not appear to be as well run as the Arcata operation. He now has some form for comparison. April 7, 1999 Page 11 of 13 He reported on a four-part series beginning April 17, 1999, offered at Mendocino College, titled Today's Child, running four consecutive Saturdays. The series is aimed at senior citizens and addresses children today and the problems they face in the event that a senior citizen is called upon to be a surrogate parent to them. The series is funded by Mendocino College and is free to the public. 12. CITY MANAGER/DIRECTOR REPORTS City Manager Horsley distributed an invitation to Council from the Police Department to a seminar in August regarding the COPS program and what it means to o.~;community. .:.:.:.:.:.:.:.:, ...~:.:...;..-.. She advised that she sits on the subcommittee for NCR~.....'s busi~:}:~:[~:"and consultant work, and reported they received their business plan g~'.t.'.'.e..rday:~::ii~i~i~.t...t...the plan is very positive and there are solid funding ideas, especia.[[~i.iii~i~:{'~e stat~iiii~iiii~se them fro.~' repaying the Q-fund. They are currently conducti~ii~' Mayor Mastin advised that should a Councilme~}i~ii~i~ able to att~iii~iiii~ril 21 meeting, there will not be a quorum and the meetin~ii~i!!iiii~:d to be rescheduled. ......................... ..:.:.:.:.:...:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.. ,.:.;.:.:.:,- -.:.:.:,:,:.:.:.:,:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.. .........,.. -.-..:,:,:.;.:.:.:.:.:,:.:.:.:.:.:.:.;.:.:.:.:.:.:. City Manager Horsley advised that a member o.'..'?lhe g~i~i:i:~0uld like to speak to Council concerning the matter of the Commu.n..:.!:~::::i~i~[ Lease'::~~~t. ...................... ======================================= .......-.-...-..............,............................ ..:,:.:,:.:.:.:.:.:.:.:.:.:, · ..:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;,:.:.:,:.:.:.:,:.:.. :.:.:.:.:.:.:.:.:.: Mike Wet. zel, 49 Betty Street, advised ..t..~{::::i::h~i~?:ii~iiii~!iii~:ber o[::iii~ Airport Commission, although he is not representing the Ai.[~' Com....~i~!~iiii!~iiii~ii~eeting. He advised that he has observed many changes in C~h3unity::~s .......... pr~~i~ii? Community Air began with the proposal of Ukiah being thei..r..:?:~g'dqua~S and ~ih'tenance .... facility, and now Ukiah .'.-.-.'.-.-.'.'.-.'.'. .:::~:::- will only be a stop along the ~ii?~ith r..~ard to th...~.~r ..... lease of the F/~ building, he felt ............ they should be charged the sa:~::as eve:~e els.e..::::i~"the Airport. If they were to use the building in ~njunction wi!~ii~:....a~g their ~i~i.~ii!ii~ili~t the Airport it would be different, but now they..::?:~i~:..ust ................................... ma~i~iii~ii~:..h a sto~i~?~i~!~ii~iii~ffthere are other proposals available that would ~iii~!ii~nefi~i~iiiiii!~/~iii~!ii~irport,":':§~:~h as the proposal of Mr. Bishop. He felt Mr. Bishop sh~i!~?~?~..the ~:~ii~i..derations as Community Air. It was his opinion that other servic~iiiii~!ii?i~iiii~!.rport"::~!~iiii~i!~more of a service to the community because they will be there:~::!::~~.ii!~iii::~omrfi~.i~::Air. It is conceivable that Community Air would not remain a:.:t..:i::ii~::':Ai~ii~i~i~?~..if th'~:y find Ukiah is not a popular stop. He felt all leases should::~::"~reated ...... .:.:,:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:.:,. · :.:.:.:.:.: .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:, · ....... ::::;:;:::: :::::::::::.' ..:-:-:-:,:,:.' ........... 8:~iii; Recessed. :ii~iiiii? ....... '.-.'.'.-.-.',-,-. ..:.:.:.:.: :.:.:.:.:.:.:.:.:.: 81~i~P.m. - Recon~hed and Adjourned to Closed Session. ................................................ .... ~:~::~::~iiiii?~iiii?~!iiG!:C. §54956.8 - Conference With Real Property Negotiator Property: F.A.A. Building Owner: City of Ukiah Negotiator: Candace Horsley Under Negotiation: Price and Terms of Payment April 7, 1999 Page 12 of 13 b. G.C. §54956,9(b) - Conference With Legal Council Regarding Anticipated Litigation - Significant Exr)osure to Litigation. 1 Matter 9:30 p.m. - Reconvened. 9. UNFINISHED BUSINESS a. Approve Lease with Community Air for 1,590 ~quare Feet of Office ~pace at the Ukiah Regional Airport and Authorize City Manager to Execute:.Agreement MIS KellylAshiku to approve the Lease Agreement with Communi!y Air f0.[iiii~!ii590 square feet of office space at the Ukiah Regional Airport, and to authori~iythe.::~i~t Manager to execute agreements, with the following changes to the..::~ease A:..g.':.'~~: ...,.,.-...-.*.- ..:,:.:.:.:.:,:.:.:.:.:,:.:.:.:.:.:.:.:.:.:.:.:.. .......... ===================================================== .?,..,.......,.......,... '.~-:.:,:-:-:.:.:.:-:-:-:-:.;.:.:.:.:+:.:.:.:.:.~.. ......,...,............. -.:.:.:.:.:.:.:.:.:.:,:,:.:.:.:.:.:.:.:.:.:.:,:.:, ;::.:.;.. 1. City approval of a flight schedule required· 2. Technical changes recommended by City Attor~ ..... .:::::::::::::::::...;.:,:.:.:.' ............ · ...~... ====================================================== · '.::i:~-'.::!:!:::~-'.!:!:!-~-'.!:~:~..'..::~.' Motion carried by the following roll call vote: AYSS:'!~~~mbers L,bby,""~,~'i' Kelly, and Mayor Mastin. NOES: Councilmember aaldwin:?ili!iii~~!~N' None. ABSENT: None ..:.:.:,:.:.:.:.:.:,:.:.:.:,:.:,:,:,:.:.:.:,:.:.:,:.:.:.:.:. ..::::::::::.' ==================================================== ..:::::::::::' ::::::::::::::::::::::::::::::::::::::::::::::::::: 14. ADJOURNMENT .... ',? ' ................................................... ==================================================== There being no further business the meeting .w..asi:i:~journ ~i~ .... .m. ...... ........... ...... · '::::::::" ================================================================= -':::::::::' .-i:!:!:i::' '"'"'"' .'i'i'i'i': '":':':':':':':':':':':':':':':':':':':':':':" .+, .::!:!:!:? ..::i!ii[ii~" Marie Ulvila, City Clerk .... ~i~!~i~i~i~i~i~[~-' ..::~ .... .-...,.....-...,...,.-,-- ............ ..:.:.:.:,- .:.:.:.:.:+:.:.:.:.. ,:.:.:.:.:.:.. .:.:.:.:.:., .......... ..:.:,:,:.:.. ......... , ........ ..:::::::::::: ~iiii~iiii?' ::i~i~:: . .............. ,,......-.,...::::::::::::::::::::::::::: ,.;;::::':':':':'~ ..::i:i:!:i:i:i:i:i:i::.. ~':':':':':':':':+:':':':':':':':':':': .................................................. ........................ :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:... .-,-.....-.-- ===================================================== ................... ii[ii::.. ======================================================= -.:.:.:.:.:.:,:.:.:.:.:.:.:.:.:.:,:.:.:.:.:.:.:.. ===================================================== ....-.-.-.-.-.,.,.-.-.,.-.-.-.?.-.-.-...-.-.-...-.-,-.-.. -+:.:,:,:.:.:.:.:.:.:.:. .................. ..:.:.:.:.. :.:.:.:.:.:.:.:.:.:. :.:.:.:.:., ........... ..::::::::::. ::::::::::::::::::::::: ..... ::::::::::::::::::::::::: ,.::i:i:i:i::" ........................ .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. ..:.:.:.:.:.:.: :::::::::::::::::::::::::::::::::::::::::::::::::::::: ........ ::::::::::::::::::::::::::::: =============================================================================================== ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: April 7, 1999 Page 13 of 13 ITEM NO. DATE Sa April 21, 1999 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF MARCH 1999 Payments made during the month of March 1999, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 13786-13896, 14014-14235, 14358-14446 Payroll check numbers: 13897-14013, 14236-14357 Direct Deposit numbers: 4802-4984 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of March 1999. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements AGEND^.WPD/krs Candace Horsley, Cit~Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MARCH 1999 Demand Payments approved: Check No. 13786-13896, 14014-14132, 14133-14235, 14358-14446 FUNDS: 100 General Fund 91 73,411.96 660 Sanitary Disposal Site Fund 110 Special General Fund 661 Sanitary Disposal Replace 141 Museum Grants 665 Refuse/Debris Control 142 National Science Foundation 9895.00 670 U.S.W. Billing & Collections 143 N.E.H.1. Museum Grant 91,143.77 675 Contracted Dispatch Services 150 Civic Center Fund 678 Public Safety Dispatch 204 Federal Asset Seizure Grants 679 MESA (Mendo Emerg Srv Auth) 205 Sup Law Enforce. Srv. Fd (SLESF) 95,577.85 695 Golf 206 Community Oriented Policing 912,086.70 696 Warehouse/Stores 220 Parking Dist. #10per & Maint 9507.03 697 Billing Enterprise Fund 250 Special Revenue Fund 91,000.00 698 Fixed Asset Fund 260 Downtown Business Improvement 800 Electric 300 Gas Tax Fund (2106) 801 Electric Revenue Fund 303 Gas Tax Fund (2105) 805 Street Lighting Fund 332 Federal Emerg. Shelter Grant $14,470.09 806 Public Benefits Charges 333 Comm. Development Block Grant 92,255.00 820 Water 341 S.T.P. $19,322.00 900 Special Deposit Trust 410 Conference Center Fund 95,260.04 910 Worker's Comp. Fund 575 Garage 91,505.17 920 Liability Fund 600 Airport 9197,472.76 940 Payroll Posting Fund 610 Sewer Service Fund 950 General Service (Accts Recv) 611 Sewer Construction Fund 960 Community Redev. Agency 612 City/District Sewer 9475,430.62 962 Redev. Housing Fund 615 City/Dist Sewer Replace 965 Redevelopment Cap Imprv. Fund 652 REDIP Sewer Enterprise Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 13897 - 14013 DIRECT DEPOSIT NUMBERS 4802 - 4892 PAYROLL PERIOD 2/21/1999 - 3/6/1999 PAYROLL CHECKNUMBERS 14236- 14357 DIRECT DEPOSIT NUMBERS 4893 - 4984 PAYROLL PERIOD 3/7/1999 - 3/20/1999 VOID CHECKS NUMBERS None TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR DEDUCTION CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS (924,268.93) 9370.83 9130,898.48 92,438.15 96,690.81 94,831.15 91,391.63 95,893.82 9526,861.77 99,086.50 9124,435.29 ($340.08) 940,006.83 931,193.22 9222,437.58 9904.74 94,082.50 997.82 91,997,350.10 $69,051.54 9170,826.42 9194,277.37 92,431,505.43 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance MEMORANDUM Date: April 6, 1999 To: From' RE: City Council Members Gordon Elton, Finance Directo~ Disbursement Description - Abandoned Property Stat The attached Agenda Item (Schedule of Bills) includes disbursements with a description "Abandoned Property-State". These entries are to cancel (void) outstanding checks that are "stale dated". Stale dated checks are all checks that have not been presented for payment by the bank within 90 days from date of issue. We attempt to contact the recipients of stale dated checks. Those we were able to reach were issued replacement checks. Those recipients we were unable to reach, were not issued replacement checks. California Government Code Sections 50050-55056 provide direction on the handling of unclaimed money. Basically, unclaimed money is held for three (3) years. At the end of this period, an advertisement is placed in the newspaper informing the public what unclaimed property is being held. If no claim is received for the money after this notice, the money reverts back to the City. A trust account was established in the general ledger to record the amounts designed as unclaimed property. The Accounts Payable Specialist will maintain a control sheet of the detail which equals the balance in the general ledger account. C:\OFFICE\WPWIN\WPDOCS\KiM~BAN PRO.WPD O~ u · o > I Loo 0 o H ~0 HO ~ · 0 I 0 H O0 O0 O0 oo or~ LC) t~O 0 "~ '~' 0 H ',~', L,~ ~ ~I~ O0 0 U O0 0 000000 ~ ~ ~ ~ ~ ~ 000000 0 0 0 0 0 O0 000000 0 0 0 0 0 O0 000000 0 0 0 0 0 O0 O0 O0 O0 0 0 0 0 ~ 0 oo 0 0 0 O0 0 0 0 O0 000000 000000 0~0 O0 O0 O0 Lf3 I.¢3 0'3 {"~ LC) LC) kD 0~0~ ~ U')LO ,~,, ,,~ ,~ O0 O0 0 O0 O0 0 0 O0 ~ 00~ o 000000 000000 000000 ~000 000~ 000~ 000000 0 0 0 · 0 H ~HHH ~ ~ HHH~ ~ ~0 ~ H ~ HHH o o o o oo oo o OO oo o oo oo o oo OO cr~ HH HH H ~0 ~0 ~ ~o ~ o ~oo ~ ~ Oo U% ~o H H H > 0 0 0 o o 1'~. ~0 OO OO oo oo oo oo OO oo oo0o0o0ooo 0 o 0000o0o0oo o o 0o0oo0o0oo o o o oooooooo o 0ooooooo o oooooooo oo~~~ ~ ~ 0 o0oo0oo0 0000000000 0 0 0 00000000 0000000000 0 0 0 00000000 0 0 0 0 o 0 o o 0 0 o 0 o · o · o 0 o OO O0 oo ~t~O E~ 0oo oo0 ~ 0000000~00 0 ~ 0 00000000 O0 0000000000 0 0 0 00000000 O0 0000000000 0 0 0 00000000 000000000~ ~ 00000000 O0 ~~~0 ~ ~ · O0 ~~00~0~0 0 0 0 0~000~00 0 ~0~0~00~0 0 0 00000000 O0 000~0~ 0 0 ~ 00000000 0 Ot~ ~ O O o U H~ ~0 M ~ ~ ~ o ~ ~ H O~ ~ ~ ~ O~ m HHH ~D H 0000~ 0 ~ ~ HHHHH ~ ~ O O H H 0~-~ O0 O0 oo O0 OO OO oo 00o0o0o 00o000o oooooo0 o0oo0oo ooo0o0o °0°0°00000o0o0o0000o0o0ooo o oo °000°0°0o00000o0o0o0oo000o o OO 0°0°0°0o0o0ooooo0ooooooooo o oo UUUUUUUUUUUUUUUUUU OOOO UUUU ~ ~ °°°°0°00o0o00o0o0o00o0o0o0 o OO °0°0°00o0o00o0oo0o0ooo00oo 0 oo 0 O O oo OO O0 oo ~0 O0 0~o0000 00o00oo o00o00o 0o000o0 ~0~0 0~0~ 0oo0~ 0 i OOoO HHHHHHHH 0 ~ ~ ~ HHHHHHHH O0 ~ ~ ~HHHHHHH O~ ~ H 0 ~o ~ ~ o ~ ~ ~ H 0 ~0 0 · 0 I o H 0 OO oo OO OO H u~l.0 ~ ~I~ OO O O OO O OOO O OO O OOO O OO O OOO O OO O ~O~ ~OOoO OO~~ OOOooo OOOooo OOOooo OOOooo ~~O~~ OOOooo~~~ OOOOOOOOOOooo OOooooooooooo OOOOOOOOOOooo OOOOOOOOOOooo OOOOOOOOOOooo 0 0 O OO ~ OOO O OO OO ~ OOO O OO OO ~ OOO O OO · ' ~ .... ~ ~ ~ ooo ~ OO OO o OO~ O ~O oo ~ OO~ ~ ~ OO O ooo O ~ O O~OoOO o oooooo O oooooo o oooo~o o~o~oo O OOOO~ O OOO~O OOOoooooooooo ooooooooooooo °oooooooooooo ~o~~o~o~ oo~oooo~o~o~o OO~Ooooooo~oo oo~ooooo~o~ O UU 0 HHH~ ~~ 0 OOOOOOOooo~oo~ OOOOOOOooo~oo~ HHHHHHHHHHH H H ~ ~ ~O ~ ~O ~ ~O ~ ~ ~ ~ ~O ~ ~O ~ ~O ~ ~ O O OO O OO O OO O OO O O OO O OO O OO O OO O P- 0 0 o o o ~ ~ ~ ~ ~ oo ~ H~ ~ oo ~ oo ~ ~0 0 II O ~ OO O OO O OO O OO OO O OO O OO O OO ~O OOOO oooo oooo oooo oo oo 2:2: OO oo oo O 0 U O O O O E4 O o 2: . ~ c; o 0 ~ ~ U ~ ~0 ~ O O HI O ~ O OO oo OO oo OO OO O O I:z: ~O U ,,m.., .,~,.,O ~ O o oo O~O~ O o o OO OOOO o o O OO oooo · o o ~ ~ o~oo j oo o ~ ~ oo ~ ~O OOOO o oo ~ oo ~ ~ ~O oo oooo O OO ~ oo o ~O OO~o O0 ~ O0 ~ ~ ~0 ~ ~0 ~ ~0 ~ ~ 0 ~ OOo ~ ~O ~ OOo ~ OOo ~ OOo O OOo · S.. . ~. ~ Oo ~ ~O ~ ~ OO OO oo OO · oo HH HH ~0 ~10~ OOo O O O o c~ o · i i O O 0o O r. ao ~H ~~~0~ 0oo0oo0oooo 00000000000 0000000000~ 00~000000~ H ~~~~ 00000000000 ~~0~~~ 0000000000000 0000000000000 0000000000000 0000000000000 0 0 0 0 ~0~ 0000 0000 0~ 0000 0000 0 0 0 0 O0 O0 UU O0 O0 000~00 O0 ~ 000000 O0 0 0000~0~0~0 ~0~~0~00 0000000~000 0000000~000 ~ H H~ H ~ ~ o~ o ~ o o 0000000000~00 0000000000000 0000000000000 0000000000000 0000000~00~ 0~0~0~~ 000000000~~ ~HHHHHHHHH~HH ~0 0 0 o · o 0 00o0 o0o0 0o0o 0oo0 ~ooo o~o0 o~ H H o 0 H H ~q I o 0 0 0 · o oo OO oo ~0 o~0 ~0 ~0 o o~ ~ ~ o HHHHHHHHHHHHHH ~ IHHHHHHHHHHHHH O o~ ~o HO ~HH NH NH ~o HO U · 0 I 0 o 0 ~ 0 o U o 0 0 0000000000000 0 0000000000000 ~~~000000 0000000000000 0000000000000 0000000000000 0000000 0000000 0000000 0 0000000 0 0~ 0000 0000 0000 0000 0000 ["--kD O0 O0 004 O0 O0 O0 O0 0~--I O0 O0 O0 0 0 0 ~ 00000 0 ~ 00000 ~ 0 0 U ~ ~ 00000000~~ U ' ' 00000000 ~ 0 ~ ~ ~ ............. 0000000000000 H 0 ~q ~00 0 0000 0 0000 0 ~00~ ~ 0oo~~ ~ ~00~ ~ 00000o0 ~ ~00~ 0 0o0o 0o0o oooo 0o~ oo0o 0 0 o · o 00 o 0 0 0 OO oo oo · oo oo oo urJ I 0 O~ ~0 0 H ,f,Q i i i 0 0 0 000 0 0000 0 O O O OOO O OOOo O OOO OOO O ~~ O ~ ~ OOO ~ ~ ~ ~ OOO ~ O ~ ~ ~ HHHH ~ OOO o ~ ~ ooo ~ ~~ ~ ~ O O O OOO O OOOO O OOO O O O OOO O OOOo O OOO OOOOOOOOOOOooo OOOOOOOOOOOooo OOOOOOOOOOOooo UUUUUUUUUUUUUU OOOOOOOOOOOOOO OOOOOOOOOOOOOO OOOOOOOOOOOOOO 2: 0 0 O O O O O OOO O O O O O OOO O O O O O OOO O ~ ~ ~O~ ~ ~~ ~ OOO ~ ~ ~ O~ ~ OOOo O O ~ O O O~o~ ~ ~ ~ ~ OOO ~ OOOo ~ .... S S ..... O O ~ OO OOOo O ~ o ~ ~ o ~~ o ~ 4 ~ HHH U I ~ · I I U ~ ~ 0 ~ . ~uoo ~ °~ ~ ~o~o o H ~0 ~ ~ ~ 0 0 O~ O~ ~ ~ 0~~ H ~O ~0 D 0 0~ ~ ~ ND ~~ H UHHHH U~ ~B~ ONNNkNNNNNNNNNN  ~H ~ ~ ~~o~m~~ oooooooooooo 000000000000 000000000000 U~U~UUUUUUUU OOOOOOOOOOOOOOOOooo O O OOOOOOOOOOOOOOOOooo O O OOOOOOOOOOOOOOOOooo ~ O0000000OO0000000OO 0 0 0000000000000000000 0 0 OOOo OOOo ~O~ OO~ OOOo ~O OOO~ OOOo OOOo o 0 000000000000 000000000000 000000000000 ~~O~o~O O~oOO~~~ ~O~~OO~ ~O~OOOOOoo ~~OOO~~ o o U ~HHHH 00000000000~0000000 0000000000000000000 0000000000000000000 0 0 0 0 0 0 0000000000000000000 0 ~ OO~~OOOOOoo~O~o ~ O O~~OO~O~o~O~o ~ O OOOO~OOOooo~oo~ooo O O OOOO~oO~O~oo~ooo O O UUHHH ~ oooo 0ooo oooo ~0 OOO~ ~OO~ O~ O~o O~ ~H HHHH HHH~ Oo U% o O~ ~HHHHHHHHHHH Hi~° U i O0 0000 O0 0000 O0 0000 O0 0000 0 0 0 ~~ ~ 0 0000 O0 0 0000 O0 0 0 0000 O0 OO OO ~-~ O0 O0 0 0 o O o om~ OOOOO OOOOO o o OOOoo ooooo o 0 U o O0 0000 O0 0000 O0 0000 00~ OO~ oo oooo ~o OOOo U~ ~HHH HH ~ ~0 o O ~~ OO O OOOO OO O OOOo OO ® ~ oooo ~ ~ O OOOO ~ · ~ ~ oooo oo H ~ ~ ~ H HH ~ o o ~o O O U ~O~o ~ O0 oo oo · O0 O0 oo ~0 o oo o 0 OO o 0 OO 0 o oo o ~ ~o~o oo~ r.z.] H H o O · o ~o~o~ ~O~Oo ~o~o~ o~o~oo ~0~0~ o o · o O o ~ H ~ O ~ ~ o o O~ ~ ~  0 ~ ~ OHH~H ~o ot~ o~q o O0 0 0 O0 0 O0 O0 O0 0 0 O0 0 O0 O0 >> H ',,DM::) u~ kD U CDC) 0 CD Hh ~ ~o ~ mm O0 0 O0 O0 O0 0 O0 O0 ~~0~ ~~00 000000 000000 000000 000000 000000 000000 000000 U 000000 000000 oo oo oo oo oo oo o 0 O0 0 0 O0 0 O0 O0 0 0 O0 0 O0 ~ o~ ~ ~ m~ o mm 0 ~ ~ ~ o~ ~ OO O0 oo ~ o o~ o 4~ o~ ~0 ~ ~ 0 ~ ~ ~ OO ~o ~ ~ ~ mm ~ ~ ¥ ~ o~ o ~o oo o o o oo oo HU ~ ~0 ~ ~ H~ ~ ~ ~ u 00 ~ 0o~ ~ u ~ ~ ~ ~0 ~ ~ H ~ ~ ~ 00~ ~ o ~ u o ~0 o ~ o~ ~ OOo ~ o ~ ~ ~o ~ ~ OOo ~ o ~ ~ ..... ~. oo ~ ~ ~ ~o ~ 000 ~ ~ ~ ~ ~ OOo ~ ~ ~ o00oo 0ooo0 000oo o0o00 OOOOOo OOOooo U i HHHHH~ o ~00000 000000 000000 OOOooo ~ ~~ OO OO~o~ ~ OO~OOO OO O~OO OO HH~ ~HHH ~ DHHHHH ~ o ~ ~ ~ oo ~ uuu0 ~ ~ ~ NH i H 0 · I o O~ O0 OO 0 O0 oo OO OO o 0 o o o o t..-t o o 0 0 o o HI-tH ~..) {.,,.~ O0 O0 ,--t {"-.- t-I ~.--I HH oo t-.I t--I oo °000o0o0oo0o0o 0 000000o0ooo00o o O °oooo0oooo0ooo o °oo0ooooo0o0oo o 0 ot--t OO ~"~0 · · oo oo ,-I o o 0 0 0 0 o 0 0 o o 0 0 0 0 c) t-I (~1 · · · o o o ~ t.-I 0 0 L~ ~ o 0 ~ 0 00o 0o0 0o0 o~ 000 ~0 o ~ 0 o ~0~o o ~ o 0 ~0~ OO O0 O0 O0 O0 oo oo ~0 0~0000000000 0 00000000000000 0 00000000000000 0 ~00~0~~0~ ~0~0~0~0~0~ 0 ~00~0~0~0~0~ 0000000~0~0000 0000000~00~ 0 o ~ o H ~ o H o ~ H ~ HH~ HHH~ ~ ~0 ~ U Oo u% ~:o ~HHHHHHHHHHH ~00000000000000 ~0000000000000 ~ H I-4 0 0 000 0 ~ 0 0 000 0 I~ ~ r.~ r.~ r.~ r~ t.~ I-4 t'~ ~ p,. r~. 1~. t~ 0 r~ 0.3 124 0 0 0000 0 0 0 0 0000 0 0 0 0 0 ~ ~ ~ ~~ ~ ~ 0 U oo ooo u-)o 0'30 oo oo u")o oo oo oo oo 0 0 ~ 0 000 0 00~0 0 0 ~ 0 0 0 000 0 0000 0 0 0 0 ~ o o~ oooo o o ~ ~ ~ ~ ~oo~ o ~ ~ o o o ooo ~ ~o ~ o o ~ ~ ~ ~ ooo ~ ~o ~ ~ o ~ · S ''S ..... ~ · S · ~ o oo o oooo o ~ ~ o o ooo ~ oooo ~ o o ~ H ~q ~-~ H ooo ooo ooo 0 oo oo O0 ~0 Om [,....,, [,.,.. oo oo oo · or..) O0 HH O0 HCI E~r~ f._) ~x~ H '~0 ~~o~ 000000 000000 oo00oo o0oo~ oooooo o0oo0o 0 0 000000 000000 000000 000000 000000 000000 UUUUUU 00 00 UUUUUU HHHHHH 000000 0 0 ~;o O~ ~ O m 0 ~ HO ~ 0 · 0 ~ 0 0 0 0 0 0 O~ I.-Io o I oo ou~ i OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOO~OOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OO OO OO Coco O O OO OO OO OO OO 030O OO OO 0303 OO OO O O O o 0 OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO OO~~ OOOOOOOO~oooo~o~~O~OOO~O~OO O~~~O~o~o~~~O~~~ OOOOOOOOOOOOOOOO O~ ~OOO OOOOOOOOOOOOOOOOOOOO~~~O~ o oo OO oo oo oo oo4 HHC:l OO oo oo · oo oo uuo o o o · o o o o o o U% ~:o I - U H U o H ~0 O O O ~0 ~O~ OOOOO OOOOO OOOOO OOOOO OOOOO ~~~O OOOOOOOOO OOOOOOOOO OOOOOOOOO ~~~O OOOOOOOO OOOOOOOO OOOOOOOO OOOOOOOO OOOOOOOO OOOOOOOO OOOO OOOO OOOO O O O ~0 O O 0~ O O O O O ~0 ~0 OO OO OO OO OO OO OO OO OO o 0 O O o · o o · · o O OOOOO OOOOO OOOoo ~O~o~ o~o~o ~~O ~oo ~O~ OOOoOOOo oooooooo OOOoOOOo oooooooo ~o~o~ ~o~O o~oo~ooo ~O~o~ HHH HHHH mmm0 m0 0 ~ oooo OOOO oooo ~oo oo~ ~OOO o~ O~oO ~o o O O o o~ ~1 o o o o o · · 0o o ~-I o ~ OO o · 0 o oo o oo U L5 ~H o ~ ~H o H n~ O U~ Um ~:o ~o on~ H H ~HH~~ ~ I I I I~ I ~~o I I o~ UUUOOOOi OO HO nc;o O0 n~HE~ ~o HO ~ , O I O U i o'~ 0 o 0 ¢::: o 0 ~ OOOo OOOo OOOo OOOO OOOO OOOO OOOO O O OOOO O O OOOO [..,. O O O O ,r--t O 0 2~ 0 o OO'~ OO OO OO oo ~--.I ~.-.-I ~-I ~--I OO OO 00 o o o o O o o'~ O o o o O OOOO OOOO OOOO oooo OOOo OOOO 0 U U O O OOOO O O OOOo O O OOOo O OOOo O ~ O~O~ ~ ~ o~o~ O ~ o~o~ O o o · o O ~ ~ ~ H H ~ H~H~ ~ ~ ~ H ~H~H H ~ 0 ~ ~ ~ ~0 ~ ~ 0 H H H O O O O · o · o · O O o · · O · o o o 0 0 · o 0 oo O ~.--I ,~'-t O Ur.JO o o · o o o · o o o O · o o H U 0 O o o · o i i U ~OOO H U~ ~~0 000 0 ~HH oo~o O U% 0 O~ rj H i 02: 0~ E~UU r-4E~ HH HH H ~o~~~ ~ ~ OOOOOOOooo O H OOOOOOoooo O OOOOOOOo ~OO O~ OOO OOO H HHHHHH ~ 0 0 o o O O O 00 OOOOOoOOOoOO o O OOOOoOOOOoOO O o oooooooooooo ~ ~ oooooooooooo o o OOOooooooooo O O oooooooooooo O o o 0 OOOOOOOOOO OOOOOOOOOO O 0 OOOOOOOOOO O ~O~O~O~O~O O~O~O~o~o~ O ~ O~O~O~O~O~ ~ ~ O~O~O~O~O~ ~ ~ O~O~O~O~O~ O HHHHHHHHHH ~~~~ HHH HHHHHHHHHH~ BB~ OOO ooo OOO ooo ooo · OOO o O · o O · u o o o O o O o o i.~ · i OOOooooooooo O O OOOOOooooooo O O OOOooooooooo O O OOOooooooooo ~ O · j ~~O~o~O O OOOO~Oo~oo~ O O OOOoo~ooooo~ O O OO~OO~oo~ O O 000 00 ~ ~ O U~ ~:o 0 o~ %i i oh O~ 0 O0 0 O0 H 1~ l~ ~ 0 0 O0 U 0 0 O0 O0 O0 o o 0 O 0 ~ O 0 oo oo o ~ o 0 o o 0 ~ o oo o OO OO o o o o o 0 o o o oo 0 O0 O0 o 0 o 0 0 o o 0 o oo · ~. .~ . . . ~ . ~ .... ~ O0 O0 ~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ · ~ .. o ~ . ~ ~ ~ ~ ~ ~ ~ 0 O0 O0 ~ ~ ~ ~ 0 0 0 ~ ~ ~ o~ oo ~ ~ ~ . ~ .~ 0 O~ ~ 0 o ~ ~ o o ~ o o ~ 0 ~ oo 0 ~ ~0 ~o ~ u ~ ~ ~ ~ 0 ~ ~ ~ 0 U ~ ~ 0 ~ ~ H o ~ H o ~ ~ 0 ~ 0 ~ ~ H ~ ~ O'3O3 O0 O0 k.OkD ('~(~ O0 O OOOOO OOO O O OOOOO OOO O ~ oo oo ~ o o ooooo ooo o o OOOOO OOO ~0 o O ~~O~ OOOOOO OOOOOO 0 o O o o oooooo o O oooooo O OOOOO ooooo 'ct o 0 U oo OO OO oo HH t~0 ~ OOOOO O~ O OOOOO OOO O OOOOO OOO O ~ OOOOO ~ O O~O~O OO~ O ~ O~O~O ~ O ~ ooooo ~ o o ooooo ~oo O ~o~ O o~oOo o~ ~ oo~ o O~oo~ O~O~ ~ O ~o~o ~ O oooooo O O oooooo o ~ ooooo~ ~ 0 OOOOO~ 0 o ~o~ ~ O oooooo o o oooooo ~ ~ HHH H ~ ~ H ~ ~ H HHH~ ~o ~ o o 0 o · o o o OOOOO OOOOO OOOOO O~~ 00000 o~ ~ ~H~ 0 ~ o o o~o~ o O~O~ o 0~o~ 0 ~o ~ D ~ HH H~ ~ ~ .~ ~ ~ UHHHH ~~ N ~ H ~U XHHH ~ ~ ~H 00000 HHH H ~OOOOO o ~00000 H ~0 HO r.J · 0 I o 0 0000 0 0000 0:)020000 0 0000 ~--I ~--I ~'--I ~1 0 0000 ~0~ O0 000 O0 000 000 000 O0 000 O0 000 ~~~0 00000000 00000000 UUUUUUUU 0 U 0 00000000 0 00000000 0000 0 0 C~ 0 0 o kC) (:0 0 0 O0 0 0 U 0 U U 0 0 0000 0 0000 0 0000 0~00 0 0000 0 ~~ O ~~ i ~ ~ O0 000 O0 00~ O0 000 O~ O~ 0~0 O0 ~00 000 U OmO 0 000000 0 0 000000 0 0 000000 0 ~00~~ 0 000000~ 0 00000~ HHHHHH~H 0 o o oo~0 oo0o oooo H~ H~ ~ .i ~0 ~.H~ 0~ o~0o o~0oo o~0~ ~~o o o o · o · o o o o ~o ~UUUU 0 0 H~ HBBBB O~ ~ ~0000 ~ 0 H~ UHHH ~H HHHHHHHH UUUUUUUU ~HHHHHHHH ~00000000 0 H ~HHHH HBBBB 0 0 L~O ~H 0 Ou~ 0 co ~-~ o o ~~~0~~~0~0~~ ~~~~00000~0000~~0 00000000000000000000000000 00000000000000000000000000 {%} ~l C~ ~l O~ 0 0 0 0 0 0 0 0 0 0 0 0 ~0 ~0 ~0 ~0 ~0 ~ ~~~~~~oo~ooo~o ~ ~ ~ ~ o ~ 0 oooooooooooooooooo~o~~ o 0 0 ~ ~ ~ O 0 00000000000000000000000000 0 0 0 0 0 0 0 0 o 0 0~00~000~00~000~000000~ 0 0 0 0 0 0 0 O0~O00~O000000000000000000 0 0 0 0 0 0 ~ 0 00000000000000000000000000 0 0 0 ~ 0 0 ~00~00~000~0~000~~0 ~ ~ 0 ~ 0 ~ ~~0~0~~000~00~00~ 0 0 ~ ~ ~ 0 ~ ~ .......................... . . . ooooooooo~o~ooooooo~oooooo ; ~ o o ¥ o ~ o ~o~o~~o~o~oo~~o > o o o ~ O~ O~ 0 0 0 0 0 o~ o~ o o o o ~ ~ o~ o~ o o o o ~ ~ ~ o~ o~ o o H~XHH~X ~~0 H u u ~ ~ u ~ ~ o~o~ ~ o o ~ ~ o o u% ~<o 0 O~ ~ 0 ~ ~ 0 H H B ~ ~ O ~ 0 ~ ~ ~o HO U · I 0~~~o 00000000000 000o000000o OOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOO OOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOO O ~O~ OOOO OOOO OOOO OOOO u"'} u~ OO OO 0 0 o~o~oooooo OOOOOOOOOOO ooooooooooo 0 ~OO~OO~~ ~OOOOO~OOO ~O~OO~~ OOOO~~OO~ OOOOO~~ i ~ ~ Hi H ~H~HHHB ~0 UU 0 0 U HHUHH~UH~ OOOOOOOOO~OOOOOOO O OOOOOOOOOOOOOOOOO O OOOOOOOOOOOOOOOOO O ~OOO~~O~O~OO ~ OO~~OOOOO~O~ O O~~O~~~O~ O · OOOO~OOOO~O~O~OOO O OOOO~O~~O~O~OOO O I O UUU UU ~ UUHHHHHHUUHHHHHHH ~ mmmmmm mmmmmmmO 0 ~°~~~o~~o~ o O~o~~~O~OO~ ~ OOOO OOOO OOOO OOOO O~OO ~O~ OO~ 0~ HH H ~~0 ~H~0 oo oo oo · oo oo4 oo'~ HH ~0 HO O 0 O~ ~ouoouououoo H 00 HHHHHHHHHHH HHHHHHHHHHH HHHHHHHHHHHH ~O O~ 0000000000000000~ O O~ 0 oo -0000 U~~ H O0000 HI~ H 0 H H 0 0 o 000 Iq 0 0 0 000 I--I OD OD OD 000000 0 I~ 0oo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O0 O0 O0 O0 02 0 0 0 0 0 ~ c~ 0 0 r~ oo r~ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000 ~ . 0 ~ ~ 00o ~ ~ ~ ~ ~ 000 ~ ~ ~ ~ o ooo ~ ~ o ~ o ooo 0 ~ ~ ~ ~ ~ 000~ ~ ~ 0 mmmo 0 0 0 ~--t ~ 0 0 0 r-I ~1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c; o o o o o ~ o c; ~ c; ,4 ~ o ,'4 ,,.-, ,4 ¢; ,.¢ o c; o 0 0 o2 LO L0 0 r-t ('~ 0 0 o4 0 ~ u'3 ~1 ~1 0 O~ 0 O2 ~ ~1 o o ~ ~ ,4 S o ¥ o S ~ 0 o ~.~ ~ ,~ 0 o 0 o 0 c~ o ~ o ~~ o o o o ~ ~ o ~ i r~ u H H 0 0 O o co ~ 1.0 kD {'"- ['~ r'-.- {--.... [..... {,.... [.,..,. o o o o o o o o oo ooo o oo oooo oo ooo o oo oooo oo oo ~ ~ ~oo ~ ~ ~ O~ ~OO OOO ~ ~ ~~ oo ooo O oo oooo oo ooo o oo OOOO 0ID O O O O O CO C'X,1 O O 0'~ O O O 0 0 0 U 0 U U o 0 0 H i U O O O r.z..] H i:::z.i o O O H 0 · O O O~ OOO O OO OOOO O O OO OOO O OO OOOO O O OO OOO O OO OOOO O ~ OOO ~ ~OO O ~ ~ ~ O ~ OO~ o ~ jj J~o J J~ oo~ ~ o oo oo~ o o~ ~ o ~ oo~ o ~ O OO O O ~OO ~ O OO OO~ O ~O ~OO i 0 NH U ~ ~ ~ HHH ~ HH i ~ H ~ ~ ~ HH ~ H0 ~0 © H 9 ~ ~OO~ ~ NH ~ O ~ O~ ~ ~ ~O~o O O O 0 · o 0 o · o o H 0 O · 0 O 0 0 0 U H H~ 0 i--]H E~ i o cq 0 (~o ooo 0o0 ooo 0o0 ~o~ ~00o oooo oooo UUUU HHHH 0000 00000 00000 00000 0 ~~o~ ~oo~ ooooooo OOOOOOO ~ ooo ooo ooo ooooooo ooooooo OOOOOOO o o o 0 :z: o',, o c~ U i r.t.1 m ~ o u ~ o ~ [~ ~ U ~ 0 ~ ~oo ooo ooo · o o · o 0oo0 0o00 oo0o ooo0 0ooo OOOO OOOO OOOO UUUU o HHHH~ ~~0 O O~OO~ O~OO~ O O~~ 00000 00000 00000 00000 00000 OOOOO i ~i HHHHH mu o o HHHHH~ oo0o oo0o o00o oooo oo~~o 0oooooo ooooooo ~HHHH~ o o o o o ~-I o o · o o o · o o o o o ~u 0 ~H O 0H~ ~o~ H I MN ::z:: > o~ o H U 000 000 000 000 000 coco O0 O0 ~0~0 O0 O0 > o o o 0 o ooo 0o0 ooo HHH mmmO 0 oo OO oo · oo~ oo E~t~0 o o o · o 0 o o 0 o 0 H E~ H U o U~ o O~ O~D H~ oo HHHH ~ o o ¢ omo o I I 0 0 0 O~ I-Io ~ . c) I U r~ u~ H H H OOO OOO OOO OOO ,-~ ,-~ ~--I OOO OOO 0O3O3 000 ~0 I'-- ['-- ooo ~-I ,-I ,-I o0o o o o o ooo 000 00o 0oo oo0 0oo ooo 00o 0oo ooo ~~~0~ oo~~~ o000000000o o000000oooo o0000oooooo oooooo000oo ~~~~o o00oooooo0o oo000oooooo ~0 oo O0 O0 oo oo oo 0oo3 O0 ~0~0 oo oo O0 oo oo ~-~ ~-~ oo oo oo O0 oo oo oo O0 HH OO OO o 0 ~0 o o o O O o00 ooo 00o · 0 oc;o · · · ooc; 000 o o 0 · o · ooo o0o ooo o~00 ooo 0o0 ~o~00o~000 oo ooooooooooo oo oo000ooooo0 oo oo0oooooooo oo HHHHHHHHHHH o o 000000000000 ~0~ 000000000000 ~0~ ............ ¥¥. 0,-~ oo OO oo oo oo oo oo .H n~O 0~0 o o~0~0 oo oo oo · oo O0 oo O0 o ~0 OOo 000 o o · o 0 I O 0 o 0 · o o · o o O o o ~H o> HHHHHH~HHH ~H onn~ U~ o~ ~oo H o n::;O .H H~ ~o I~IH - 0 H ~ 0 O0 O0 0 O0 0 O0 0 0 0 0 0 000 H 0 O0 O0 0 O0 0 O0 0 0 0 0 0 000 H 0 O0 O0 0 O0 0 O0 0 0 0 0 0 000 0 ~ ~ 0 0 II 0 ~ ~ O0 U ~ ~ ~ ~ ~ ~ H ~ ~ UU ~ ~ 0 ~ ~ ~ ~ ~ ~ ~ U 0 O0 O0 0 O0 0 O0 0 0 0 0 0 000 0 0 u ~ ~ O0 0 O0 0 O0 ~ 0 ~ 0 ~ 000 0 O0 O0 0 O0 0 O0 0 0 0 0 0 000 ~ ........ ~ ......... ~ ~ oo o oo o o o o o o o oo~ 0 ~ oo ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~o ~ oo oo o ~ ~ oo o o o o o ~ ~ ~' .. ~ .. j ~' · ~ ...... ~ o oo oo o o o o o oo~ ~ o oo oo o oo ~ oo ~ o o o ~ oo~ H X X ~  0 ~ 0 ~ ~ ~ ~ ~ ~ ~0 000 ~ 000 0 ~ 0 0 0 0 0 00~ ~ ~ ~ 000 ~ 000 0 ~ 0 0 0 0 ~ ~  .. ~ ....... ~ · ~ ~ ~'~ u~ ~:o H 0 0 0 0 0 0 0 0 0 0 O0 0 0 0 0 0 0 0 0 0 0 O0 0 0 0 0 0 0 0 0 0 0 O0 0 0 0 0 0 0 0 0 0 0 O0 o ~ ¢~ o o 0 0 0 0 0 0 o o o o H ~ H o o o o o o OO O0 O0 . · -,-I 0 ~ o ~ 0 0 o 0 o o · ~ ~ o H ~ 0 0 000 ~ H 0 0 000 000 HO ~ 0 ~ ~ 0 ~ ~ ~ 000 ~0 ~ 0~00 ~:~ 0 0 000 ~] ~l ~-I ~l~l U 0 0 000 0 O0 0 O0 0 O0 o oo ~1 LOLD 0 O0 0 O0 ~-t ¢~1 ~ ~P i~ LD {~ (]0 O~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U 0 0 0 o o 0 0 o O0 · O ~ ~ ~ oo .... 0.0 ~ 0 ~ ~ 0 O0 ~ ~ ~ ~ ~ O0 m ~ ~ ooo ~ oo ~ o ~ ooo ~ oo H ~~~o OOOOOOOooo OOOooooooo oooooooooo OOOooooooo oooooooooo oooooooooo OOOOoooooo OOOOOOOO oooooooo oooooooo oooooooo oo~~ oooooooo oo~~ oo~~ oooooooo oooooooo oooooooo OOOOOooo o O o o o O o ~~~o~~ °o~ooo~oooo OOOOoOoooooooo °OOOOooooooooo oooooooooooooo IIIIIIIIIlllll O OOOo~~~~ O OOOOoooooooooo O OOOOOOOOOOOooo o 0 OOOOO~OO OOOOoooooo OOOOOooooo OOOooooooo OOOO~~ OOOOOOOOOo OOOOoooooo ~ H ~ H H~ ~H ~ o OO~~ OOOOOooo OOOooooo HHHHHH ~HHH~HH ~HHHHHH~ O O OOOooooooooooo O O OOOOoOOOOOOooo O O OOOOOOOOOOOOoo ~ ~ OOOOOOOOOO~oOO O O OOOOOOOooo~~ O O OOOOOoooooo~ HHHHHHHHHH HHH 0 ~ ~ HHHHHHHHHH~HHH~ ~ H ~ U U U U U U ~~0~0~0~~ ~ ~o~o~o~o~~o®¥ o o o · O · o o ,,<o o~ oo o~ ~o ~ ~H H H H H HHNH ~ ~H ~H H H H H HHHH B o HHH ~U H H H H H H H i oo oo O0 ~0~ o000000 oo00000 00000oo 0000000 0000000 ~ IIIIIII ~ ~ 0000000 ~ O0 0000000 0 0 O0 0000000 0 0 0 0 0 0 0 0 0000000000000000000000 0000000000000000000000 0000000000000000000000 o 0000000000000000000000 0000000000000000000000 o o 2::) 0 o O0 0000000 0 O0 0000000 0 O0 0000000 0 ~ o~~o~ o OO ~~~ ~ ~ ooooooo ~ SS ooooooo ~ OO OOOOOOO ~ 0 o o · o 0 0 0 HH ~~ ~ ~ H~~H~ H ~ ~ 0 ~ ~ uu0 0 H ~ ~ o ~ U U U ~ ooo~o~o~ o o ~ OOO~O~O~ o ~ ~ O~oo~ ~ ~ O o o O o 0 0 0000000000000000000000 0 0000000000000000000000 0 0000000000000000000000 0 0000000000000000000000 O ~OOOOOOOO~oooo~o~~O ~O~~~O~o~o~~O ~OOOOOOOOOOOOOOOOOOOOO H 000000000000000 000000000000000 000000000000000 000000000000000 000000000000000 000000000000000 kOkO kD ~0 kD f~ 1~ t~ t~t~ t~ O0 0 0 0 0 0 0 O0 0 O0 0 0 0 0 0 0 O0 0 O0 0 0 0 0 0 0 O0 0 O0 O0 oo o'~ o'~ oo ,--.I ~-I oo 0 0 u O 0 OOOOOOOOOOOOOOO OOOOOOOOOOOOOOO OOOOOOOOOOOOooo OOOOOOOOOOOOOOO 0~00~0~0~0000 OO~O~~OOOOO O0 OO~ O0 O0 O0 oo c;c; 04O4 OO O 00~ UU o o o o .o ~ . · oo oo H H O o u '"'~ "~:~ o · . o o o o · o :x: u O u I ,<o o Ot~ UUUUUOUUUUUUUUU I ~ ~ ~ ~ ~ H ~ ~ ~ ~ ~ ~ ~O ~ O~ O~ ~ 0000 0000 0000 U ~~ ~~ 0 HHHH H ~~ OOOO O ~---I C000 ~.-I ~-I OO OO ~.-I ~1 OO 02{2O O"~ O'~ OO OO ~.-t ~--I OO OO ~1 ,.-I OO oo lO O'~ O O 0DOD OO OO OO oo oo oo r-4o o'~ o'~ oo oo ~.-i ~.-I oo 0"/0,3 ODO'~ OO OO OOOO OOOO OOOO OOOO OOOO UUUU oooo OOOO o 0 O o o O ~ o o o~o~ ~ o ~ o 4 ~ oooo ~ ~ ~ ~ ~~ ~ o o ..~. ~~ HH 4o o oo H H UN ~ ~0~0 O0 ~ ~ 0 0 ~ ~~ U U~ OOo o ~'-I r--I E~ ~0 ~o ooo f'"- o t'"~ · · . oooo oooo oooo oooo ~ooo o~ OOOO o~ ~mmmO UUUU~ o o o [.~ · O~ ~O U ~H o ~ ~0 H ~ o m~ ~ o~ ~H ~0 OOO ~H H OO OO OO ~l~ OOO OOO OOO OOO U H 0 ~ O ~ ~ ~ ~ O0 000 H 0 ~ ~ ~ ~ O O OO OOO O O O O OO OOO O OOO OO~ ~ ~ OOO OOOOO O O OOO OOOOO O O OOO OOOOO OOO OOOO OOO OOOOO OOO OOOOO ~O~ OOOOOO OOOOOO HHHHHH ~o~~ oooooo oooooo o 0 O O OO OO O OOO OOOO O O OO OO O OOO OOOO ~ O O OO OO O OOO OOOO ~ ~ ~ ~o o~ ~ O O ~ OO~ O OOO ~~ ~ ~ o ~ ~ o ooo ~~o ~ ~ ~ oo ooo ~ o~o ooooo ~ ~ O OO ~ O OOO OOOOO ~ HU~ U ~ HH ~U~ ~ H H ~ ~ ..H HHH HHHH ~ H 0 ~ 0 ~0 o ~ ~ oo~~~ ~ ~~ ~ O 0 OOo ~~ ~ ~O~ ~~ ~ O O OOo ~~ ~ ~~ ~~ OOOOOO OOOOOO OOOOOO OOOOOO O~OOOO O~OO~O 0~0000 ~ - o o ~ O H~ ~ ~ ~ ~ H m O~ ~000 H ~ H H~ ~HHH ~ ~ H ~ o~ ~ ~ ooo ~ ~ ~ ~ BH ~i ~ O~ ~0 NN~ ~ ~ o~ ~ ~ ~ ~ ~ ~%~ ~0H~ ~HHHHHH ~000000 HHHHHH 0 H 0 0 0 0 o 0 0000 0 0 0 0 0 o 0 o'~ 0 ~,~ o 0 o ~-I o'~ 0 o oo00 0000 0 o 0 0 0 0 o o o 0 U o 0 o o · o o o 0 0 0 o 0 o 0 U 0ooo oo0o ooo0 ~o~0 o~0~ oooo 0000 0 o 0 · o o 0 o o o 0 o 0 · · ~ o 0 ~0 0 r-i o E~H HIll o~ ~U o HO 0 U~ H H:;~ ooo ooo O ~ O ~o o ~o o~ o ~ ~ ~ OH ~ HU ~ ~H E~o HO ~ 0 0 0 0 0 O~ ~o HO rD · o > I oo H H H 0 H H O i H O O O O O O 0 0 0 o O0 oo oo oo oo oo oo OO oo oo OO O~ oo oo O0 ~0 ~0~0 00 0 oo o OO oo OO oo OO OO OO oo OO oo 0 o ~ O0 ~ ~ ~ ~ ~ ~ ~ ~ o ~o o oo ~ oo ~ oo oo ~ o ~o o oo ~ oo ~ oo oo 0 ~ O~ ~ ~ 0 ~ 0 ~ ~ 0 0 O0 0 O0 0 O0 0 O0 O0 O0 O0 O0 O0 O0 O0 O0 c0o~ ,-~ oo oo oo oo o 0 O o O O 0 o 0 o o~ 0 OO o O0 o ~ oo ~ ~0 o OO ~ ~ o oo o ~S ~ ~ o ~o ~ NH ~ H ~ ~0 ~ 0 H 0 H 0 ~ HH~ ~ H ~ 0 O0 0 O0 0 O0 0 O0 0 O0 0 O0 ~ O0 ~ OO · o O~ 0 o~ OO m ~0 m 0 o ~ o oo oo OO r. oD 0 oo oo oo · oo I-qH0 0o0 OOo oo oo oo · o U~ ~:o ¥ H o ~o o~ o ~H ~ o ~H o O0 ~ HO0 H 0 ~ ~:~ E~O H 0 ~-]H~ OO O0 oo oo0o 0o0 o0o0 o00 0o00 0o0 oooo ooo o0o OO 0°°°°00°°°ooooo0oo0ooo00ooooo0o 00°°0000°00o00oo00o00oo00oo0oo0 0°00°00°0°o0oo00o00o00ooo0oo0oo °0°°°°0°°°ooooooooooooooooooooo ~o O0 oo 0oo0 0o0 ooo0 0o0 0°0°0°0°0°o00oooo0o0oo0o0oo0ooo °°0°0°0°0°oo0o0oo0o0oooo0ooo0o0 o 0 U O0 000 000 O0 000 000 O0 000 000 O~ 00~ 00~ ~ 00~0 00~ ~o ~oo ~o O0 0000 000 U ~ H HH~ HH~ ~H~ ~H HH ~0 NH 0 ~~ 00~ o~o¥ ~o 0000000000000000000000000000000 0000000000000000000000000000000 0000000000000000000000000000000 0~00~~0~00~00~000~~~ ~000~0~00~00~0~0~00000000~ ~ °~°°°°~o~o~o~ooo~o~~oooo °°°~°°°~o~o~~oo~ooooooooo 0000000 o 0 OO 0000000000~0 ~~~~ ~ooooooooooo ~z o ~O HO 0 · 0 I 0 0~~~0~~~ 0000000000000000000 0000000000000000000 0000000000000000000 OOOOOOOoooooooooooo OOOOooooooooooooooo 0000000000000000000 o'~o OO oo OO 00~0 oo OO oo O0 oo Oo OO O o O ooo ooo ooo o0o oo0 0o0 ~o~ OOOOo ooooo OOOoo ooooo 00000 00000 z o 0000000000000000000 O0 0000000000000000000 O0 0000000000000000000 O0 OOOO~o~oooo~O~oO OO O~o~o~O~o~~ ~ OOOOoooo~o~~O~ ~ ooo oo ~D~'~O O O O · O · O o H H O O O ~0 ~o~ U H ~H ~o HmO o O · o o · o O oo~ ooo ooo ooo OO~ ooo OO~ Hi ~ 0 0 OOOo OOOOO OOOOo OOOoo ~O~ OOOOo o~o OO~oO OO~oO i 00~00 ~OO~o ~OO~ U~ 0 ~ 0 ~H 0~U ~HHHHHHHHHHHHHHHHHHH ~ ~ ~U~ 0~ ~ 2 oooooooo 2oo ~ ~ ~ H O H U ~H ~HHH 000 HO00 ~HHHHH I-4 O0 ~-q O0 1=::1 0000 i O0 o U I I H LO~ I I LC) LO ["~ ~0 O'~ 0 0'~ (~ O~ 0'~ 0'~ 0 0 0 0 0 0 ~'--I 0 0 0 000 0 0 0 000 O0 CO O0 0 0 0 000 1:)4 I1~ P4 0") O r"'" H H H O", O', O E~ ~ E-4 u") C'... ,r-t r./') ~ ~ O O .r-I H OO O~ Oh O'~ OOO ~ ,r'-I ,r--t O O O ~--I ~--I ~--I ~-~ ~l~--I ~--I r'-I ~--I r"-I ~-'1 ,r-I O OO O O O OOO ~1 04 r~ ~ LO ['--kD 0 0 0 0 0 O0 ~ ~--t ~--I ~--I ,--t ~--I ~--I 0 0 0 0 0 O0 0 0 0 0 0 O0 (20 CO Co o:) CO COCO 0 0 0 0 0 O0 0 O0 (:0 c:~ 0 0 0 r.--I ,--I ~ ,'-I 0 0 0 0 0 0 0o 0o 0 0 0 0 0 o 0 c~ 0 ~ c~ 0 0 o o o 0 o 0 O0 0 0 0 000 0 0 0 0 O0 0 0 ~ O0 0 0 0 000 0 0 0 0 O0 0 0 0 ~ ~ o ~ o o~ o ~ o ~ ~ ~ ~ o ~O ~ ~ ~ ~ ~ ~ ~ ~ O OO O O ~ ~ o~ o o o oo~ o o o ~ o oo o ~ ~ ~ oo o o o oo~ o o o o o oo o o ~ ZZZ o ~ HHH H H 0 (Xl H m E~ O O o 0 ~0 o 000000 0 00000o o oo000o 0 oooooo ~ ~~ o oo0000 0 0~~ 00ooo0 o00000 00ooo0 000ooo ~ ~ 0oooo0 ~ ~ ~~ o o 00ooo0 0 o ~o~ ooo0o ooooo ooooo ooooo 000oo 0 ,-4 0 0000 0000 0000 0 UUUU 0000 0000 0 0 o 0 0 0 ~ 0 o ~ · 0 o ~ U · ~: o 0 :~ o 0 :~ o o 0 0 H ~ ooooo0 o ooo000 0 0000o0 o ~o0~ 0 o~~0 ~ ~000 ~ ~oo~ o o o o 0 o o o o 0 · ~ ~ o 00000~ ~ ~ 000000 0 0 000000 0 0 r r i ~ ~ ~ 0 0 ~00000~ ~ ~ 0 ~ ~ H H H H H L,') ~ ~ ooo0 oooo oo0o oooo oooo~ ~~o ~o~oo U HHHH~ ~~H ~~ 0 HHHH~ O o~o0~o ~OO~o oo~~ o o o o 0 o~oo o~00 oooo 0~00 0000 ~0~ ~0~ U UU ~ 0 ~ 0 ~0~ 0 0 u Uu u U ~~o ~ O0 0 ~ H~ ~ OO ~ H~ 00~ OOO H ~0 0 0 o ~-~ 0 000000 000000 000000 0 0 ~~0~~~ 000000000000 000000000000 000000000000 IIIIIIIIIIII 0 ~~~~ H OOOooooooooo O OOOOoooooooo O OOOOOooooooo O~~~ ~ OOOoooooo OO OOOOooooo OO OOOOooooo OO UUUUUUUUU ~ ooooooooo oo ooooooooo oo 0 o 0 0 · o 0 · OOOOoo OOOOOO OOOOOO OOOOOO OOOo~ ~~OO ~~OO O OOOOOOOooooo O OOOOoooooooo O OOOOOooooooo O OOOoooo~oooo o ~ooo~0o~o~ oo~o~o~o~ o O~~O~~ OOOooo~o~oo oooo~o~~O HHHHHHH~HHHH N 0 HHHHHHHBHH~ 0 000000000 O0 0 000000000 O0 0 000000000 O0 · ~ OO~O~oO ~o O ~OO~~ O~ ~ OOO~ooo o~ oo 0 ~H~ ~ 0~ ~ 0 o ~ 0~ ~ o ~o o ~ HHHHHH ~ ~ i ~HHHHHHHHHHHH U~ 'HHHHHHHHHHHH ~0 ~1(~ O0 oo OO oo OO o 0 oo oo oo oo oo ~0 o0oo oooo oo0o oooo 0oo0 o o u~ 0 o o °0°o00o00oo0o0ooo0oo °°°0ooooo0oooooooooo °°°°ooo0oo0oo0oo0ooo 00000000000000000~ ~ O0 OOOOOooooooooooooooo OOOOOOOOoooooooooooo 0 0 U o 0 0 O O o O U OO oo OO · r.z..] r..~..] HH 0 0 o 0 0 0 · oo OO · 0 oo OO O O · o i i I U U 0000 0~0~ OOOO OOOO · i · · I ~0~0 ~ ~ 0 %H 0 00000000000000000000 0 00000000000000000000 0 00000000000000000000 O OO~ ~ ~O~oo~O~Oo~~O O OOOoooooooo~o~~OO~ O OOOOOOooo~O~~OOO HHHHHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHHHHH 0 i U HH UN H~ HHHHHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHHHHHH H H H ~~ ~ ~o~ OOOOo O OO~ OOOoo o OOOO ooooo O oooo OOOOO O OOOO 0 00 ~ ~~ HHHHH O OOOO OOOoo O OOOo OOOOO O OOOo ~~O O OOOOOoo O OOOoooo O OOOOooo ° o ~ ooooooo o o OOOoooo OOOOooooooooooo °oooooooooooooo °oooooooooooooo OOOOooooooooooo °oooooooooooooo OOOOooooooooooo °oooooooooooooo 0 0 OOOO~ OOOo OOOoo OOOo OOOOO OOOO OOO~o ~~ ~~ ~ OOOo OOOO~ ~~ OOOO~ ~ ~~ HHHH HHH ~ HH~ ~ ~ 0 ~ HHHH~ HHH~H~ 0 ~~ O ~ ~~ O O OOOOo O O OOOoo · O O OOOoo ~ o ~o~~ O O OOOoooo O~O~O~Oo O~O~O~ O~o~~ OOOOOOOO~oooooo OOOoooooooooooo OOOOOOOoooooooo OOOOOOOOOoooooo OO~OOOo~O~O O~~O~O~o~O oooo~ooo~oo~ OOH HH ~ HOD0 U~ ~:o 0 0~ ~OOOOU 0 ~ HHHHH H .~ ~~ 0 ~ H HHHHH 0 ~ ~H~ HHHHHH ~ ~ ~ O O~ 0000000000000000 000 O 0 0 0 O0 0 0 0 O0 CO O0 CO 0 0 0 O0 O0 ~ ~ ~0~ 0 0 O0 0 0 O0 0 0 O0 ~0 i~ 1~ 0 O~ 0 O0 ~1 0 ~i ~l~I 0 0 0 O0 ~ COCO O0 ~l~I ~-I~t O0 O0 O~ 0 ~l ~ O0 0 0 0 0 0 0 0 0 0 0 0 0 OD O0 CO O0 OD OD 0 0 0 0 0 0 0 0 U oq 0 oo o 0 O0 0 o OO · . . o ~ oo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I~ 0 0 0 0 0 H~, r~ OO ~ H HH H ~ E~ O H H o H U oo oo OO ~~0~~~ oooooooo00000 ooooooooooo00 00o00oooooooo 0ooo0oo00oo00 00o0000000000 oo00ooooooo0o > ~0 o o I I I I ~0~0 O0 oo O0 o o o 0 o ~0 o 0oooooo ooooooo oooooo0 ~ ~ ~0~~ o o ooooooo o o ooooooo o~ ~0 ~0 ~0 000 ooo 00o ooo ooo o O0 oo · oo O0 ~o oo 000~0000 000 000000000 000 000000000 000 ~000~0~00~00 ~0~00~~ 000000~0~000 0000000~0~ 0 0 0 · 0 0 0 0 0 0 0 O~ 0 00 O~ 0 0 0000~0 0 ~ 0000000 0 0 0000000 ~ ~ 0000000 0 0 0000000 ~ ~ 0000~ ~ 0 0000000 ~ 0 000000~ OOHO ~ ~ oo H BB~B H ~H~ H ~ NH ~ o ~ .o ooo o0o ooo 00~ ~oo · 0 oo~0 00~ ~o ooo ~ o O ~UUUUUUUUUUUUU ~ ~ ~ ~0 ~HHHHHHHHHHHHH %~ ~ ~ ~ ooooooooooooo o o HUUU i 04 0404 0 O0 O0 0 O0 O0 (:D {2000 0000 0 O0 O0 o 0 O O~ ,<o 0 ~o O~ OHH H :~ ~ H o~ ~ U · ~ 0 0 0 ~0 o o o I 0 ITEM NO. 8 b DATE: April 21, 1999 AGENDA SUMMARy REPORT SUBJECT: ADOPTION OF POLICY RESOLUTION REGARDING REIMBURSEMENT OF TRAVEL EXPENSES TO CITY OFFICIALS AND EMPLOYEES. Staff has completed a review of the City's travel reimbursement policy (Policy Resolution No. 29) and a survey of the mileage reimbursement rate payable by other Cities to its employees and City officials for conducting City business. Staff has determined that the City of Ukiah's current mileage reimbursement rate of $.25 per mile does not adequately cover mileage expenses and should be increased. In view of the City's austerity program of the past few years, our mileage reimbursement rate had not previously been modified. This fact, coupled with increasing fuel costs and the mileage reimbursements paid by other Cities, supports Staff's recommendation to increase the City of Ukiah's mileage reimbursement rate to $.30 per mile. The I.R.S. currently allows up to 32.5 cents reimbursement per mile. Staff recommends adoption of the attached Policy Resolution increasing mileage reimbursement to City Officials and employees from $.25 to $.30 per mile. All other policies contained in the resolution shall remain the same. RECOMMENDED ACTION: 1. Adoption of Policy Resolution increasing mileage reimbursement from $.25 to $.30 per mile. ALTERNATIVE COUNCIL POLICY OPTIONS: . . Determine Resolution requires amendments, identify revisions, and adopt modified resolution. Determine mileage reimbursement is not to be amended and do not adopt Policy Resolution. Appropriation Requested: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A N/A Melody Harris, Personnel Officer Candace Horsley, City Manager 1. Policy Resolution For Adoption 2. Policy Resolution No. 29 3. Mileage Reimbursement Survey 3:~per~oerdiem.asr Can(Jace Horsley, C-ity/Manager POLICY RESOLUTION NO. 2_4 2.7 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING POLICY REGARDING REIMBURSEMENT OF EXPENSES FOR ELECTED AND/OR APPOINTED CITY OFFICIALS, OFFICERS, AND EMPLOYEER WHEREAS, it is necessary to determine policy regarding reimbursement of elected and/or appointed City officials, officers, and employees for expenses incurred that are directly related to conducting their respective City duties and responsibilities; and WHEREAS, it is the intent of this policy to establish and define consistent practices to expense reimbursement throughout our municipal organization; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah, State of California, that those allowable expenses for which elected and/or appointed City officials, officers, and employees shall be reimbursed by the City of Ukiah shall include the following: 1. Elected and/or appointed City officials, officers, and employees shall attempt to use City vehicles whenever conducting City business locally, or when traveling to meetings, training seminars, and conferences outside of the County of Mendocino. In the event vehicles are unava e vehicles are utilized, ~ . , . , , . . The City shall normally only reimburse the cost of a single room incurred during attendance at regional or state-wide meetings, training seminars, and conferences outside of the City. City Council spouses shall be covered under this lodging provision as a reimbursable expense. The City shall reimburse for the lowest cost scheduled air fare feasible for air travel expenses incurred to conferences outside of the North Coast Region. If any City official decides to stay beyond the term of the conference or seminar, their expenses for that period shall not be covered by the City. A daily per diem of $45.00 shall be issued to cover expenses for meals, tips and other related miscellaneous expenses. For less than full day attendance, the reimbursement for meal expenses will be $10 for breakfast, $15 for lunch, and $20 for dinner. Parking rental fees shall be considered an allowable reimbursable expense beyond the daily per diem. City Councilmembers and appointed officials shall be reimbursed for the cost of attendance at local community events directly related to their role as elected or appointed City officials. The City shall cover the cost of specialized publication subscriptions directly related to the duties and responsibilities of elected or appointed City officials. The City shall reimburse traveling, tuition, and book expense incurred by employees for college or special courses directly related to their present career with the City. 1 9. Non-reimbursable expenses shall include but not be limited to the following: lo 12 15 3_7 18 2o 21 22 23 24 25 26 2'7 28 10. a, e, Any and all associated expenses incurred in attending partisan political functions, meetings, or conferences. Any and all associated expenses incurred in attending functions, meetings, or conferences sponsored by Political Action Groups (PACS). Any and all associated expenses incurred in attending religious functions, events, meetings, or conferences. Spousal expenses incurred by City Councilmembers or City appointed officials for local community events or functions they would have ordinarily attended as private citizens irrespective of their official role. Expenses incurred by City Councilmembers or City appointed officials for local community events or functions they would have ordinarily attended as private citizens irrespective of their official role. Training, tuition, and book expenses incurred by employees for college or special course unrelated to their present career with the City. The City Manager shall be authorized to review and approve any and all requests for expense reimbursement. Furthermore, the City Council delegates to the City Manager the necessary authority to determine whether expense requests not anticipated or delineated in this Policy Resolution are reimbursable by the City. PASSED AND ADOPTED this 21st day of April, 1999, by the following role call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk 3: Per/Perdiem2. Poi 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 POLICY RESOLUTION NO. 29 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING POLICY REGARDING REIMBURSEMENT OF EXPENSES FOR ELECTED AND/OR APPOINTED CITY OFFIClALS~ OFFICERS~ AND EMPLOYEES WHEREAS, it is necessary to determine policy regarding reimbursement of elected and/or appointed City officials, officers, and employees for expenses incurred that are directly related to conducting their respective City duties and responsibilities; and WHEREAS, it is the intent of this policy to establish and define consistent practices to expense reimbursement throughout our municipal organization; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah, State of California, that those allowable expenses for which elected and/or appointed City officials, officers, and employees shall be reimbursed by the City of Ukiah shall include the following: 1. Elected and/or appointed City officials, officers, and employees shall attempt to use City vehicles whenever conducting City business locally, or when travelling to meetings, training seminars, and conferences outside of the County of Mendocino. In the event City vehicles are unavailable, and private vehicles are utilized, mileage shall be reimbursed at the rate of twenty-five cents (25¢) per mile. . The City shall normally only reimburse the cost of a single room incurred during attendance at regional or state-wide meetings, training seminars, and conferences outside of the City. City Council spouses shall be covered under this lodging provision as a reimbursable expense. . m The City shall reimburse for the lowest cost scheduled air fare feasible for air travel expenses incurred to conferences outside of the North Coast Region. If any Cit~/ official decides to stay beyond the term of the conference or seminar, their expenses for that period shall not be covered by the City. A daily per diem of $45.00 shall be issued to cover expenses for meals, tips and other related miscellaneous expenses. For less than full day attendance, the reimbursement for meal expenses will be $10 for breakfast, $15 for lunch, and $20 for dinner. . Parking rental fees shall be considered an allowable reimbursable expense beyond the daily per diem. . City Councilmembers and appointed officials shall be reimbursed for the cost of attendance at local community events directly related to their role as elected or appointed City officials. o . The City shall cover the cost of specialized publication subscrip, tions directly related to the duties and responsibilities of elected or appointed C~ty officials. The City shall reimburse .travelling, tuition, and book expense incurred by employees for college or special courses directly related to their present career with the City. 1 '2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9. Non-reimbursable expenses shall include but not be limited to the following' a. Any and all associated expenses incurred in attending partisan political functions, meetings, or conferences. b. Any and all associated expenses incurred in attending functions, meetings, or conferences sponsored by Political Action Groups (PACS). c. Any and all associated expenses incurred in attending religious functions, events, meetings, or conferences. d. S~ousal exjpenses incurred by City Councilmembers or City appointed officials for local community events or functions they would have ordinarily attended as private citizens irrespective of their official role. e. Expenses incurred by City Councilmembers or City appointed officials for local community events or functions they would have ordinarily attended as private citizens irrespective of their official role. f. Training, tuition, andbook expenses incurred by employees for college or special course unrelated to their present career with the City. 10. The City Manager shall be authorized to review and approve any and all requests for expense reimbursement. Furthermore, the City Council delegates to the City Manager the necessary authority to determine whether expense requests not anticipated or delineated in this Policy Resolution are reimbursable by the City. PASSED AND ADOPTED this 7th day of August, 1996, by the following role call vote: AYES' Councilmembers Mastin, Malone, Shoemaker, and Mayor Schneiter. NOES: None. ABSENT: Councilmember Wattenburger. ABSTAIN. None. Fred Sc~YC'eiter, Mayor 'ATTEST: g~e Gi~ntoli, C, ity Clerk 4:RES/Perdlem. Pol Mileage Reimbursement Survey April 1999 City of Ukiah $.25 Mendocino County $.31 City of Healdsburg $.32 i City of Santa Rosa $.32.5 City of Willits $.31 AGENDA SUMMARY ITEM NO. 8e DATE' APRIL 21, 1999 REPORT SUBJECT: AWARD CONSULTANT SERVICE AGREEMENT TO EBA WASTECHNOLOGIES IN THE AMOUNT OF $89,200 FOR THE PREPARATION OF FINAL CLOSURE AND POST-CLOSURE MAINTENANCE PLANS AND OTHER WORK ITEMS FOR THE UKIAH LANDFILL Submitted for the City Council's consideration and action is a recommendation from the Consultant Selection Committee that a consultant service agreement be awarded to EBA Wastechnologies in the amount of $89,200 for the preparation of Final Closure and Post- Closure Maintenance Plans and the performance of other work tasks related to the Ukiah Landfill. BACKGROUND In response to the City's Request for Cost Proposals for the preparation of the Final Closure and Post-Closure Maintenance Plans, six (6) proposals were received by the proposal deadline of April 5, 1999. Proposals were received from the following firms; the firms are listed in alphabetical order with their respective guaranteed maximum compensation indicated. Consulting Firm Guaranteed Maximum Compensation EBA Wastechnologies EMCON Dames and Moore Golder and Associates Lawrence and Associates VVinzler and Kelly $ 89,192 $120,000 $190,000/5127,400 $128,933 $100 455 $118 780 On April 13th and 14th, the consulting firms were afforded the opportunity to present their proposals to a Consultant Selection Committee consisting of the Assistant City Manager, Director of Public Works/City Engineer, Deputy Director of Public Works, and the Senior Civil Engineer Associate. In accordance with Section 4526 of the California Government Code, the Consultants were evaluated by the Committee on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services requested. CONTINUED ON PAGE 2 RECOMMENDED ACTION' Award Consultant Service Agreement to EBA Wastechnologies in the amount of $89,200 for the preparation of Final Closure and Post- Closure Maintenance Plans and other work tasks for the Ukiah Landfill. ALTERNATIVE COUNCIL POLICY OPTIONS: Award Consultant Service Agreement to EMCON or other listed Consultant who submitted a Cost Proposal. Citizen Advised' N/A Requested by: Consultant Selection Committee Prepared by: Rick H. Kennedy, Director of Public Works/City Engineer ~ Coordinated with' Candace Horsley, City Manager Attachments: 1. Propo~s~d Cost Summaries submitted by each Consultant. APPROVED:'~:=~ Cam~r~(~e Horsily, Cit~7 M~nager Award Consultant Service Agreement to EBA Wastechnologies April 21, 1999 Page 2 All six (6) consulting firms are qualified to perform the work as defined in the Request for Proposals. However, based on the information provided by each Consultant, the Committee believed some firms had more depth in personnel available to perform the work, more experience in the preparation of Final Closure documents, and actual field experience in the construction of landfill caps. Based on the perceived differences in the amount of experience and available resources to complete the work within the short time period allowed, and the work approach taken by each Consultant, the Committee ranked the Consultants in the order indicated below with the highest ranked Consultant listed first. EBA Wastechnologies EMCON Dames and Moore Golder and Associates Winzler and Kelly Lawrence and Associates Ranking consultants is a subjective process and, therefore, the Committee stresses that its order of ranking should not reflect on the capabilities of the consultant. All six (6) Consultants presented excellent proposals and all six (6) are capable of performing the work. EBA Wastechnologies, Dames and Moore, and Lawrence and Associates have performed work for the City in the recent past and all have performed excellently. EMCON is currently performing work for the City of Willits and Mendocino County and are highly recommended. Golder and Associates is an experienced firm with a multitude of offices statewide, and Winzler and Kelly is an experienced Civil Engineering firm with several offices statewide. The Final Closure and Post-Closure Maintenance Plans are compliance documents which are to be submitted to the regulatory agencies two (2) years prior to closure. The final documents are planning documents whose purpose is to provide a basis for the Landfill Operator to establish a detailed estimate of closure and post-closure maintenance costs which are certified by a registered engineer or engineering geologist. The planning documents will enable the California Integrated Waste Management Board to assess the reasonableness of the cost estimate for closure and maintenance activities and the documents provide detailed descriptions and schedules for the operator to implement closure and post-closure maintenance. These documents are not construction drawings by which the actual work is accomplished. Stipulated Order of Compliance and Agreement No. 99-01 requires the City to award a consultant service agreement for the preparation of Final Closure and Post-Closure Maintenance Plans prior to May 5, 1999. The documents are to be submitted to the regulatory agencies prior to September 13, 1999. EBA Wastechnologies is committed to meet the required deadlines. Funds in the Landfill Account No. 660 have been budgeted for the work and the budgeted funds exceed the proposed maximum compensation. R:I~I_ANDFILL AEBA Dames & Moore Proposed Costs Ukiah Landfill Closure Task I - Site and Records Review Task II - Horizontal and Vertical Ground Control Task Ill - Aerial Photographic Survey Task IV - Topographic Mapping $4,200 $3,780 $3,400 4,980 4,980 1,430 1,430 7,480 7,480 Task V - Landfill Cap Cost Analysis 5,450 5,040 Task VI - Borrow Source Investigation 16,700 15,100 Task VII - Stability Analysis and Report 11,800 10,600 Task VIII - Recommended Landfill Cover System Task IX - Final Contour Map Task X - Final Drainage Plan Task XI - Landfill Life Projection Task Xll - Borrow Pit Remediation Plans 4,980 1,430 7,480 5,040 11,300 6,750 9,650 8,700 5,400 7,480 2,640 2,640 17,250 15,510 6,800 2,700 1,640 1,640 18,200 20,200 5,120 Task XlII - Creek and Cut Slope Remediation Plans 15,900 14,050 3,520 Task XIV- Sedimentation Analysis 7,200 6,480 3,760 Task XV - Drainage Analysis and Calculations 3,700 3,360 3,360 Task XVI - NMOC Emissions Testing and Report 19,200 17,300 Operational Grading and Drainage Plan Establish Bench Mark Network 4,500 2,180~ 63,000 $225,000 Prepare Final Closure and Post-Closure Maintenance Plans 4,100 2,180 47,430 $190,000 Task XVII - Task XVIII- Task XIX - TOTALS 16,000 3,600 2,180 33,000 $127,400 DAMES & MOORE A DAMES & MOO~ ~I~DLIP COfv~N~ City of Ukiah, Department ~ Public Works Proposal for Final Closure and Postclosure ~laintenance Plans App en dix A April 2, 1999 I Cost Estimate Cost Su~nmary I. Site Records Review II. Horizontal and Vertical Ground Control III. Aerial Photographic Survey IV. Topographic Mapping V. Landfill Call Cost Analyses VI. Borrow Source Investigation VII. Stability Analysis and Report VIII. Recommend Landfill Cover System IX. Final Contour Map X. Final Drainage Plan XI. Site-Life Projection . XII. Borrow-Pit Remediation Plans XIII. Creek and Cnt Slope Remediation Plans XIV. Sedimentation Analysis XV. Drainage calculations and analysis XVI. NMOC Emissions Testing XVII. Operational Grading and Drainage Design XVIII. Establish Benchmark Network XIX. Prepare Final Closnre and Postclosure Maintenance Plan GRAND TOTAL $785.00 $5,498.60 $1,527.20 $9,651.70 $4,247.50 $8,932.50 $12,692.00 $1,532.50 $4,117.50 $3,497.50 $1,307.50 $3,902.50 $992.50 $900.00 $0.00 $23,720.92 $3,210.00 $2,329.90 $11,610.00 $100,455.32 Note: If direct shear tests are not required, Item VII. [,gill be $7,000 less XX. Other Work Not Requested - Foundation Layer Testing $16,955.00 1 of 6 _..¢' / Proposal: Final Glosure and l~ostclosure Maintenance Plans Bnd~eta.ndFeeSchedn]~ o o o 0 o o~oo o o o o 00 o o o o o o o o ~>>>>>~XXXXXXXXXX Page 14 ITEM NO. 8d DATE' April 21. 1999 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF CONTRACT WITH RICHARD RUFF ARCHITECTS FO~"'[ ARCHITECTURAL DESIGN SERVICES AND RELATED BUDGET AMENDMENT During last year's budget discussions, each department indicated the need for additional building space for plans, records, materials and equipment storage as well evidence processing for Public Safety. The Purchasing Division has indicated a need for additional space for surplus goods awaiting auction and the City Clerk is in need of additional room for records retention. Because very little storage space was originally built into the Civic Center, staff has been utilizing the conference rooms and attic space to store these items. In response to this need, the City Council approved in the 1998/99 budget $175,000 in Fund 698, Equipment Replacement for development of a storage facility on Civic Center property. In order to proceed with the development of the facility staff issued a Request for Proposals in early February and received responses from three firms including Richard Ruff of Hopland, Thomas Hise of Hopland, and Ernst Architects of Ukiah. Subsequent to review of the three proposals, staff conducted interviews with all applicants and is recommending appointment of Richard Ruff as the project architect. While all three proposals offered comparable costs and a high quality level of service, staff was most impressed with Mr. Ruff's creative solutions to the cost and space restrictions of the project. Mr. Ruff has been working in the Ukiah and Hopland area for several years and his references have been exemplary. Should the Council approve the proposed agreement for architectural services, staff will proceed with design and submittal to the Planning Commission for project review. Upon Commission approval the project will return to the Council for approval of design, specifications and budget. Staff is recommending approval of the proposed agreement and requesting that $15,000 of the $175,000 approved by the Council for FY 98/99, be allocated for expenditure from Account No. 698.1915.800.000. RECOMMENDED ACTION: Approve agreement with Richard Ruff, Architect for Civic Center design services and amendment to the 1998/99 Budget authorizing the $15,000 expenditures in Account No. 698.1915.800.000 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine agreement requires revision and approve as revised. 2. Determine one of the alternative proposals is preferred and direct staff to return with appropriate agreement Citizen Advised: N/A Requested by: N/A Prepared by: Larry W. DeKnoblough, Community Services Director/-?~'u Coordinated with' Candace Horsley, City Manager Michael Flad, Assistant City Manager Attachments' 1. Request For Proposals 2. Thomas Hise Proposal 3. Ernst Architect Proposal 4. Richard Ruff Proposal and Agreement 5. Budget_Ar~ment Worksheets APPROVED:,.~::::~ ~ ~ Can-~ace Horsley, City Manager 300 SEMI~RY AVE., uKIAH, CA 95482-5400 · ADMIN. 707/463-6200 ' PUBLIC SAFE'IY 463-6242/6GtT-Y OF UKIAH · F~x # 7o7/4~,3-~,2o~· REQUEST FOR PROPOSALS ARCHITECTURAL SERVICES I. General The City of Ukiah is soliciting proposals for architectural services for the design of an approximately 8,000 square foot storage facility on the Civic Center property, located at 300 Seminary Avenue. Additional miscellaneous architeclural consulting services may also be required. Included in tlfis document is informatkm on how, when, and where to render and deliver a proposal. II. Project Description The City of Ukiah is intending to construct an approximately 8,000 square foot, two story storage facility. The proposed facility will be primarily for the purpose of miscellaneous materials, equipment, and paper storage, but will also include limited office space and records storage requiring mechanical and fire suppression to be included in the design. The facility will front on Dora Street requiring a facade design consistent with the surrounding neighborhood. The project budget is limited to a maximum of $200,000. III. project Coordinator This project will be coordinated by the Community Services Department of the City of Ukiah. Any questions should be dh'ected to: Larry DeKnoblough, Director of Community Services. Telephone: 463-6221 IV. Proposal Requirements A. All proposals are to be delivered by 5:00 p.m. February 22, 1999 to the: City of Ukiah Attention: City Clerk 300 Seminary Avenue Ukial~ CA 95482 B. All proposals shall provide a quote for services on a time and materials basis, name of firm including contact person, address and phone number, and a state~nent of qualifications listing at least five most recent projects demonstrating experience similar in size and scope of the project proposed in this RFP. The successful applicant will be required to provide proof of insurance for at lcast $1,000,000 liability coverage, workers compensation (if applicable), and standard errors and omissions. C. All applicants shall be currently licensed for Architecture under the State of California Business and Professions Code and possess a valid City of Ukiah Business License. Thank you for your interest in working with the City of Ukiah. LD2/SrORAGE. RFP Are Here To Serve" , THOMAS HISE A.I.A. ARCHITECT°BUILDER DATE: February 22, 1999 TO: City of Ukiah c/o City Clerk 300 Seminary Ave. Ukiah, CA 95482-5400 Attn: Larry DeKnoblough / Director of Community Services SUBJECT: Proposal Request Response Office & Storage Facility for Dora St. Dear Mr. DeKnoblough & Selection Committee, Thank you for inviting me to present a service proposal for the above mentioned Office and Storage Facility for the City of Ukiah at the Civic Center Property. As you will see, I have had extensive experience with the scale of project, and type of construction you are proposing. In addition, I have made a specialty of creating vintage and historically compatible designs, and (in most cases) I have done so with modest budgets. I have a history of success in developing sensitive sites and addressing neighborhood concerns. I feel I have a good sense of current public sentiment for maintaining neighborhood compatibility, and specifically with this sensitive (mixed use) Dora St. site. I have extensive experience creating exceptional design, using conventional construction details and modest materials, and I am well versed with the local contractor and material supplier pool. In addition, I have a proven track record of delivering projects on time and on budget. I look forward to the possibility of providing professional assistance to the City of Ukiah for this project. Thank you for your consideration. If you find you need addiUonal information to make your selection, please call me, and I will respond promptly. Sinc~ely, , ' / Thomas Hise AIA CALic. No. · C14042o5369767 Architect 707/744-1921 .FAX: 744-8580 P.O. Box 607-Hopland, California 95449 ARCHITECT'S CONSULTANT TEAM [:] Architect: Kl Thomas Hise AIA Architects P.O. Box 607 Hopland, CA 95449 Phone: 707 / 744-192 1 FAX: 707 / 744-8580 K] Principal Architect: Thomas Hise AIA / Architect (contact person) [3 Staff Architect: (will vary with workload) K! Drafting Staff: (will vary with workload) Structural Engineer: K! Mendocino Engineering 4501 Deerwood Drive Ukiah, CA 95482 Phone: 707 / 462-9372 FAX: 707 / 462-9374 K! Terry McGillivray Professional Engineer [:] Civil Engineer: [:] Franz Engineering 2 335 Appolinaris Dr. Ukiah, CA 95482 Phone/FAX: 707 / 462-1087 Ki Ron Franz Professional Engineer Mechanical, Plumbing, & Fire Sprinkler: D Environmental Design 631 O'Farrell St. Suite 515 San Francisco, CA 94109 Phone/FAX: 415 / 775-5546 [3 Jim Putney Principal Engineer Electrical Engineer: K] Bruce Wishard Professional Engineer 437 Corillo St. Santa Rosa, CA 95401 [3 Wishard Engineering K] Landscape Architect: [3 Carlisle Becker Landscape Architect P.O. Box 2 80 Berkeley, CA 94701 Phone: 510 / 841-7135 FAX: 510 / 649-7974 [3 Carlisle Becker Landscape Architect PROPOSAL FOR SERVICES HOURLY RATE SCHEDULE As directed in the RFP, this proposal is submitted as a time and material service proposal. The following hourly billing ra~s are submitted for your con.~ideration. SERVI CE/POS I T I ON [2 Architectural Services [] Principal Architect [:] Staff Architect [2 Drafting Support [2 Clerical Staff HOURLY TYPICAL % RATE OF SERVICE 65% $75.00/hr. 49% $62.50/hr. 25% $55.O0/hr. 25% $22.50/hr. 1% [:] Consultants Services KI Structural Engineering [2 Civil Engineering [:] Mechanical Engineering [2 Electrical Engineering $75.00/hr. 30% $75.00/hr. 20% $75.00/hr. 30% $75.00/hr. 20% Landscape Architect $75.00/hr. (as needed) IVlarlene St. 916 CA :~17808719 February 19, 1999 City of Ukiah Proposal for Architectural Services for an 8,000 SF Attn: City Clerk Storage/Office Building 3()0 Seminary Ave. Ukiah, CA 95482 .................................................................................................................................................................................................................................................................................. E _~yndon Emst, AIA ph./fax 707.467.9366 American Institute of Architects (AIA) BS Industrial Arts, Pacific Union College, bmgwin, Ca (1982). B.Arch. (Honors), Andrews University, Berrien Springs, MI (1987). Ernst Arclfitects is an architectural firm based in Ukiah, California specializing in healthcare and commercial projects for rural communities. The firm has over ten years of experience as owner, and architect in these fields. Our belief is that good design comes by working closely with the client to meet the client's current needs and future goals. Ernst Architects understands that cost-effectiveness and efticicncy must be incorporated into thc process of creative design, that good design mcaus your building works for you. Ukiah Valley Medical Center, Ukiah, CA Architect for the remodel of an existing 5,200 SF restaurant space into facilities for the Physical Therapy and Mammography departments of Ukiah Valley Medical Center. Rolmert Park Mini-mart. Rohnert Park, CA Complete architectural services for the desilg~ and construction of 4,400 SF Mini-mart gas station, restaurant, car wash complex on 48,000 SF of undeveloped property. SavcMart Supermarket Project Manager for six 26,000 SF grocery stores, for various locations in central California. Assisted with four others. Food Ma,'cx Project Manager for two 60,000 SF grocery outlet stores for Fresno, CA. Retail Pad Buildin~ Project Manager for several retail pad buildings ranging in size from 4,000 SF to 10,000 SF. Architect: Electrical Engineer: Architect: $70.00/hour Drafting: $50.00/hour Structural Engineer: Dennis McCroskcy & Associates Mendocino, CA Engineer: $90.00/hour Drafting: $66.00/hour Mcchanical Engineer: Horn Engineers Santa Rosa, CA Engineer: Drafting: $125.00/hour $60.00/hour Bruce Wishard, P.E Santa Rosa, CA Engineer: $100.00/hour Civil Engineer: Brooks & Vogel Ukiah, CA Engineer. $82.00/hour Surveyor: $62.00/hour Reimbursables: Cost plus 10%. ARCHITECT + BUILDER Larry DeKnoblough Director of Community Services Community Services Department City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Mr. DeKnoblough, We are pleased to submit the following response to your RFP: FIRM; Richard P. Ruff Architect + Builder PO 708 Hopland, CA Contact: Jim Lacy, AIA ~PRO.IECT OUAI,IF!CATIONSI. Kathy Fowler Chevrolet- Pontiac Lakeport, CA 17,000 SF Showroom & Maintenance Shop Pixxon San Francisco, CA 18,000 SF Warehouse to Office Conversion Topel Vineyards Hopland, CA 3,000 SF Wine Barrel Storage Addition Canel Vineyards Hopland, CA 8,000 SF Metal Shop / Storage Building Fetzer Vineyards Hopland, CA (3)-6000 SF Truck Maintenance, Fabrication & Storage Buildings P.O. Box 708 · Hopland, · CA 95449 707.744.1474 · I: 707.744.1485 · CA tic. C11736 RLIFIx COI',ISTRLJCllON Iix,lC. · CA Lic. B597217 PROPOSED FEES:~ Architect $75.00/hr x 10hrs = $ 750 Project Manager $55.00/hr x 92hrs = $5,060 Draftsman $40.00/hr x 100hrs = $4,000 Total architectural fees $9,810 We have not included any costs for engineering (i.e. soils testing, civil, structural, mechanical, fire protection, electrical...). Also, no printing costs are included. We estimate that for a project of this scope that printing costs will be approximately $600.  ontact me if you require any additional information. Richard P. Ruff ! j AGREEMENT FOR ARCHITECTURAL SERVICES The Architect, Richard P. Ruff, will provide the Scope of Services stated for Phase I in the Service Estimate above, and shall be compensated for the estimated hours. The Owner, City of Ukiah, agrees to compensate the Architect for services, and to the following Terms of Service. TERMS OF SERVICE Compensation will be billed monthly with progress, or at the end of the work proposed, whichever should come first. Payment will be due upon receipt of invoice. Late Payments: Payments will be cor~sidered late if not received within thirty (30) days of invoice. Late payments will be assessed interest at a rate of 18%/year, compounded monthly. Costs of Collection: All cost associated with collection of Compensation due and unpaid, including all legal services, will be paid by the Owners. Limit of Liability: The Architect's liability for errors or omissions in the Construction Documents and all related service, shall be limited to and not exceed the amount of compensation paid to the Architect for such service. Termination of Agreement: This Agreement may be terminated by either party, should either party substantially fail to perform. For termination not the fault of the Architect, the Architect shall be compensated for all services performed to termination including reimbursable expenses. Owner: Architect: Date: Date: City of Ukiah Page 2 ASSET REPLACEMENT RESERVE - FUND #698 Budgeted amounts: Beginning fund balance 7/1/98 From Gen Govt Buildings Ambulance payment from fire dept From General Fund for storage building =inance dept equipment =ublic Safety computerization/dispatch project Police equipment Fire equipment Streets equipmemt Parks equipment 3udgeted ending fund balance 6/30/99 $ 729,003 $ 4,ooo $ 24,447 $ 175,000 $ (60,000) $ (209,400) $ (91,200) $ (67,186) $ (80,500) $ (20,000) $ 404,164 Adjustments made during the fiscal year:, Date Approved Account No. 7/1/98 Change in beginning fund balance per audit $ 98,855 7/1/98 Fire encumbrances brought forward 698.2101.800.000 $ (12,677) 7/15/98 HVAC replacement at Civic Center 698.1915.800.000 $ (6,338) 8/5/98 Safety vehicles (from 2 to 3) 698.2001.800.000 $ (30,702) 8/5/98 Delete Dispatch radio console 698.2001.800.000 $ 18,585 8/5/98 Delete Emergency vehicle equipment 698.2001.800.000 $ 5,915 12/2/98 HVAC replacement in Public Safety 698.1915.800.000 $ (11,891) 1/20/99 Fire Tower 698.2101.800.000 $ (60,000) 4/21/99 Architectural services - Civic Center storage bldg 698.1915.800.000 $ (15,000) Revised ending fund balance 6/30/99 $ 390,911 :und Balance Analysis Fund Fund Fund Balance Balance 7/1/98 Income Expense General Government Buildings Police Fire Building Inspection Engineering Streets ~arks Finance Other Corporation yard $ 18 500 310 325 45.302 10 000 25 000 113,375 39 583 60 000 500 106,418 Adjustments 53,099 5,000 26,256 4,000 24,447 (18,229) (306,802) (139,863) 175,000 (80,500) 10,000 (2o,00o) 5,00o (60,000) - (15,000) (5oo) Balance 6/30/98 $ 57,370 $ 8,523 $ (43,858) $ lO,OOO $ 25,000 $ 42,875 $ 24,583 $ - $ 160,000 $ 106,418 TOTAL $729,003 $203,447 $(640,394)$ 98,855 $ 390,911 RESERV99.XLS 4/15/99 Page 3 Funds 696; 697; 698 AGENDA SUMMARY ITEM NO. 6e DATE: April 21, 1999 REPORT SUBJECT: APPROVAL OF LETTER OF SUPPORT TO DEPARTMENT OF FISH AND GAME FOR THE ORR CREEK RESTORATION PROJECT ON BEHALF OF THE UKIAH VALLEY STREAMS COALITION The Ukiah Valley Streams Coalition is submitting a proposal for grant funding to the California Department of Fish and Game (DFG) for a Ukiah Valley/Orr Creek Steelhead Trout Urban Stream Restoration Project. In 1997, the Council authorized a similar letter of support for this project, which was submitted to the California Riparian Conservation Program (CRCP). Due to the change in funding procedure as a result of SB271, a new grant must be sought as the lead agency for this program has been moved from the CRCP to DFG. There is no change in the scope of work since the 1997 grant proposal, and the first and major step of the 1997 Work Plan has been accomplished with the completion of the Habitat Assessment Survey by the DFG Planner in 1998. If the grant is successful, actual work in the streams will begin this summer. With the 1997 grant, staff was authorized to work with the Coalition to accomplish its goals on City-owned lands. Additionally, the Finance Department acted as the pass-through agent for the grant funds. Bill Randolph of Alta California Associates, who is taking the lead in preparing and presenting the grant proposal, is not requesting support of this kind with the current grant. He is, however, asking for a letter of support from the City of Ukiah to attach to his proposal, which is required by the DFG to show community and agency cooperation. Staff is, therefore, recommending that Council approve the attached letter of support for the Mayor's signature. Staff will be requesting a copy of the final Funding Proposal for review at the time of grant submission. RECOMMENDED ACTION: Approve letter of support for the work being performed by the Ukiah Valley Streams Coalition in creeks located within the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine revisions are required to the letter of support prior to signature, and direct staff to make modifications. 2. Determine it is not appropriate to send letter of support at this time and take no action. Requested by: Bill Randolph, Ukiah Valley Streams Coalition Prepared by: Candace Horsley, City Manager Attachments: 1. Proposed City of Ukiah letter of support to California Department of Fish and Game. 2. July 1997 staff report, including Proposal for Funding 3. City Council minutes of May 7, 1997 meeting Candace Horsley, City Manager 4:Can:ASRSTREM ~ 300 SEMINARY AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · April 22, 1999 Timothy Farley, Chief Watershed Restoration Branch California Department of Fish & Game PO Box 944209 Sacramento, CA 94244 Dear Mr. Farley' Orr Creek, one of three urban streams which bisect the City of Ukiah from our western upland watershed lands, east to the Russian River, is a significant steelhead trout stream worthy of the restoration project being presented by the Ukiah Valley Streams Coalition. Of the 34 worksites identified for restoration work on the creek, 26 are located within the corporate boundaries of the City. Nearly all of these sites may prescribe action involving riparian canopy installation, stream bank stabilization, and in-stream weir placement to enhance spawning runs of steelhead trout. Two significant project stream reaches along the Municipal Golf Course and the City's Municipal Water Treatment Facility, require canopy planting with streambank rip-rap work to enhance their habitat value to adult and juvenile fish. The City of Ukiah, as evidenced by its Conservation-Open Space Element of the General Plan and continuing support of the efforts of the Ukiah Valley Streams Coalition, is committed to revitalizing the three riparian systems which traverse the City. Orr Creek is a community based project worthy of approval by the Department of Fish and Game, and the City Council hereby strongly supports the Ukiah Valley/Orr Creek Steelhead Trout Urban Stream Restoration Project. Sincerely, Jim Mastin Mayor JM:ce 4:Can:OrrCrk.99 '~(/e Are Here To Serve" AGENDA SUMMARY ITEM NO. DATE:_ May 7, 1997 REPORT SUBJECT: REQUEST FOR LETTER OF SUPPORT TO STATE WILDLIFE CONSERVATION BOARD FOR THE ORR CREEK RESTORATION PROJECT ON BEHALF OF THE UKIAH VALLEY STREAMS COALITION SUMMARY: The Ukiah Valley Streams Coalition is submitting a proposal for grant funding to the California Riparian Conservation Program for a Ukiah Valley/Orr Creek Steelhead Trout Urban Stream Restoration Project. Bill Randolph of Alta California Associates is taking the lead in preparing and presenting the proposal to the State. Staff has had several meetings with Mr. Randolph regarding the possible work that could be done on City property in the area of stream restoration. In the past we have worked with Bill Randolph and the Stream Coalition on restoring several stream sites on the golf course property. Mr. Randolph is requesting, if the Stream Coalition is awarded the grant that, once again, the City of Ukiah and the Stream Coalition work together on the City property areas, with the City providing staff and equipment to help complete the projects in a timely manner. All projects performed on City property will be discussed with City staff and approved by the departments involved. Mr. Randolph is also asking for a letter of support from the City of Ukiah to attach to his proposal, which is required by the State to show community and agency cooperation. Staff is, therefore, recommending that Council approve staff to write a letter of support under the Mayor's signature and, if the grant is awarded to the Streams Coalition, for staff to work with them on City owned property stream projects. RECOMMENDED ACTION: Approve letter of support and for staff to work with the Creek Coalition on City property if grant is successful. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve letter of support to State Wildlife Conservation Board. 2. City staff not be directed to work with Stream Coalition even if grant is successful. Acct. No. (if NOT budgeted): N/A Appropriation Requested' N/A Citizen Advised: Requested by: Prepared by: Attachments: Acct. No.' (if budgeted) Bill Randolph, Ukiah Valley Streams Coalition Candace Horsley, City Manager 1. Letter, dated Apdl 28, 1997, from Bill Randolph 2. Proposed City of Ukiah letter of support to California Wildlife Conservation Board 3. Ukiah Valley Streams Coalition draft Proposal for Funding APPROVED: ~ ~:~~:~ L 4:Can:^S~mE, Candace ~or'sley~'C~ty I~anager IA COMMUNITY & ECONOMIC DEVELOPMENT WILLIAM W. RANDOLPH: URBAN & REGIONAL RESOURCE PLANNING; RESOURCE ANALYSIS/INVENTORY SYSTEMS April 28, 1997 Candace Horsley, City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Re: City Council Letter of Support for the Orr Creek Restoration Project Dear Candace: I am enclosing a "rough draft" letter of support by the City Council on the Orr Creek Project to be addressed at the May 7th City Council Meeting. I will be present at the meeting to respond to questions Council Members or your staff may have regarding the work proposed, especially at it affects City lands. I am submitting a copy of our Executive Summary of the grant to you. Please feel free to call me if you have any comments or questions regarding the enclosed draft. Thank you for your consideration and direction in this matter. Sincerely yours, William W. Randolph, Principal P.O. BOX 912 · UKIAH. CALIFORNIA 95482 · (707) 468-5883 i: · ADMIN. 707/463-6200 · PUBLIC .SAFETY 463-6242/6274 · FAX # 707/463-6204 · May 8, 1997 Scott Clemons, Project Coordinator California Wildlife Conservation Board · 801 "K' Street Sacramento, CA 95814 Dear Mr. c!emons: Orr Creek, one of three urban streams which bisect the City of Ukiah from our western upland watershed lands, east to the Russian River, is a significant steelhead trout stream worthy of the restoration project, presented by the Ukiah Valley Streams Coalition. Of the 34 works!tes identified for restoration work on the creek, 26 are located within the corporate boundaries of the City'. Nearly all of these sites may prescribe action invoiv!ng riparian canopy installation, stream bank stabilization, and in-stream weir placement to enhance spawning runs of steelhead trout. Two significant project stream reaches along the Municipal Golf Course and the City's Municipa! Water Treatment Faci!ity, require canopy planting with streambank rip-rap work to enhance their habitat value to adult and juvenile fish. The City of Ukiah, as evidenced by its Conservation-Open Space Element of the General Plan, is committed to revitalizing the three riparian systems which traverse !'he City. Orr Creek, the first effort to implement the essence of the City's advocacy of a stream's value to the urban ecosystem, is a community based project worthy of approval by the Wildlife Conservation Board. In this regard the City Council hereby strongly supports the Ukiah Valley Steelhead Trout Urban Stream Restoration Project. Should the grant be awarded to the Coalition, the City will participate with appropriate in-kind staff and equipment support needed to address stream restoration on City-owned lands to insure the successful outcome of the Orr Creek Restoration Work Plan objectives. Sincerely, Sheridan Malone Mayor SM:ky 4:CC:LOrrCrk Are Here To Serve" PROPOSAL FOR FUNDING FOR CALIFORNIA RIPARIAN CONSERVATION PROGRAM for the UKiAH VALLEY STEELHEAD TROUT URBAN STREAM RESTORATION PROJECT by the UKIAH VALLEY STREAMS COALITION , CALIFO~ May 1997 Submitted by: Alta California Associates P.O. Box 912 Ukiah, CA 95482 TABLE OF CONTENTS PROJECT EXECUTIVE SUMMARY PROJECT DESCRIPTION PROJECT BACKGROUND · Uldah Valley Streams Coalition Restoration Priorities · Project Stream Restoration Preliminary Findings and Conclusions · Project Benefits Ve Vile Vllle IXe Xe RELATIONSHIP OF PROJECT TO THE OBJECTIVF.$ OF THE CAL!FOI~/IA RIPARIAN HABITAT CONSERVATION PROGRAM COMMUNITY SUPPORT FOR THE PROJECT ANTICIPATED PROJECT COMP~ON SCHEDULE INNOVATION OF PROJECT DESIGN PROJECT COST EFFECTIVENF_~S AVAILABLE FUNDING SOURCES ORR CREEK PRELIMINARY WORK PLAN PRELIMINARy PROJECT ITEMIZED BUDGET PRELIMINARY PROJECT WORK SCHEDULE MILESTONES TABLES OF PLATES AND FIGURES 1) 2) APPENDICES CITY OF UKIAH OPEN SPACE/CONSERVATION ELEMENT TO THE GENERAL PLAN EXAMPLES OF IN-STREAM STRUCTURE ANTICIPATED IN THE PROJECT EXECUTIVE SUMMARY PROPOSAL FOR FUNDING FROM THE CALIFORNIA RIPARIAN CONSERVATION PROGRAM PROJECT: LOCATION: GOAL: GRANTEE: UKIAH VALLEY ORR CREEK STEELHEAD TROUT URBAN STREAM RESTORATION PROJECT Western Russian River Drainage of the City of Ukiah encompassing the tributaries of Orr Creek, Creek, Mendocino County, California Restore the Riparian Ecology and Fishe~ Productivi~- of Orr Creek, as the First of Three Urban Stream Projects .. Uldah, CA 95482 __ Project Participants and Supporters: Streamside landowners and the Ukiah Valley Streams Coalition; William W. Randolph, Alta California Associates; the City of Uldah; the County of Mendocino; California Department of Fish and Game; USDA Natural Resources Conservation Service (NRCS) Mendocino County Resource Conservation District; the University of California Extension Service; the U.S. Forest Service; and the Peregrine Chapter o~f the Audubon Society and the AmeriCorps/Adopt-a-Watershed Program. The following grant proposal by the Ukiah Valley Streams Coalition to the California Riparian Conservation Program consists of the development and implementation of a separately funded, three-year riparian habitat restoration program to enhance and expand the historical ecological viability of three tributaries of the Russian River drainage net. As shown on Figure 1, the Project Area Location Map, Orr Creek and two nearby streams traverse the City of Ukiah from their headwaters, west of the City, east to the main stem of the Russian River. The streams affected: Orr, Gibson and Doolin Creeks are essentially urban streams in nature in that they pass through the City from their respective headwaters to the Russian River. Urban development is a significant barrier to seasonal runs of anadromous fish species moving from the river to spawning waters west of the City. Until the mid 1950s runs of steelhead trout and chinook salmon were common in these streams; and coho salmon, while not present in large nmnbers, was a significant contributor to the combined anadromous fish populations spawning in limited reaches of the of the Russian River in bliah Valley. Currently, steelhead U'out are present in aH three streams; and steelhead spawning is declining - particularly on Gibson and Doolin Creeks. Historic land use and development practices along their respective courses have resulted in a general deterioration of a formerly viable, productive fishery habitat value of Orr, Gibson and Doolin Creeks, which citizens - both in the City and general Ukiah Valley area - have expressed a need to reverse. This initial proposal on Orr Creek will ultimately result in the habitat restoration of these three streams to a productive riparian ecosystem with an improved fishery vitality - particularly steelhead trout species. The proposed Project will be implemented over a three- year period: FY 1997-98, 1998-99 and 1999-2000 for Orr, Gibson and Doolin Creeks respectively. Orr Creek, the most northern and largest tributary of the three, has been assessed and evaluated for worksite design completion and restoration action to commence in August 1997, with completion of work on 34 work sites by early December 1997. The riparian vegetation phase of planting riparian canopy and instream vegetation, consisting of willow, cottonwood, alder and redwood species, will occur before the advent of winter rains. To assure maximum survival of plantings during the summer, irrigation during the dry season will be employed as needed on lower reaches of the Creek to protect plantings for at least two seasons. All work tasks shown on Figure August 1997. will be designed and work initiated in Gibson Creek, the second stream as prioritized for restoration action by the Coalition, will be submitted to WCB for funding consideration in January 1998. Hydrological net and habitat assessment will occur in the spring of 1998. Work task sites will be identified, assessed and evaluated for effectiveness and will be designed and executed in stmuner of 1998, with riparian canopy planting and irrigation lay-out to occur in the fall of 1998. We estimate that Doolin Creek, the third prioritized stream, will receive hydrological and habitat assessment in the fall of 1998, with instream work completed by late-summer of 1999. The general restoration phases described for Gibson and Doolin Creeks assumes funding by the Wildlife Conservation Board will be available to complete the streams' restoration programs. Emphasis in this initial Project is directed to: restoring the historical ecology and increasing stream flow capacities of Orr Creek to expand steelhead trout spawning opportunities. This will include assessment and evaluation of five box culverts with remedial work, as needed and feasible, to make them more ~fish friendly~ for migratory use. Excavation of some key . . reaches of all three streams may be necessary to increase stream flows during the spawning season. This is particularly true in the lower, urban reaches on the Valley floor. To underscore the importance of Orr Creek to the local fishery of the Ukiah Valley Steelhead Urban Stream Restoration Project, steelhead trout and chinook salmon have been seen spawning in the Russian River by DF&G personnel and members of the Ukiah Rod and Gun Club. The sightings have occurred at the Largo gaging station and in the River's reach near the Masonite Corp. plant approximately 1/2 mile north of Orr Creek~confluence with the River in mid-November 1996. The Project's intensive canopy planting work and selected channel improvement aspects are directly linked to reducing summertime water temperature conditions that are critical to steelhead fry survival along exposed urban reaches of the Creek to the River. Based on our observations in November 8, 1996, the streams generally 'go underground" by late June due to increased overburden of sediments in the stream. Orr Creek, while essentially "dry" in these low, urban reaches, does retain some isolated pools into August - depending on the previous winter's rainfall amounts. Upper reaches of the Creek west of the County's Low Gap Regional Park maintain small flows with ponding during low precipitation years. Pool enhancement in the flat runs of the Creek will be beneficial to all wildlife generally, but especially to juvenile steelhead trout during the low flow summer months. The elevation where the creeks dry up is approximately at the 660 foot contour. Extending the summer water availability by expanding ponds which currently exist in Orr Creek below and above this elevation is a primary objective of the Coalition. Ponding, in combination with canopy planting, will increase the opportunity for young steelhead trout to survive during the dry season until fall rains allow their release to the Russian River. The Coalition feels strongly that restoring the habitat values of Orr Creek for steelhead trout spawning and the rearing of fry may provide a benefit to salmon species that currently are spawning in the Russian River near the Creek's confluence, as noted above. The Orr Creek Restoration Preliminary Work Plan as shown in Section VIII. describes the locations and action recommended on the 34 work sites identified to date. Cumulatively, the lineal footage of the 34 restoration work sites comprises nearly 1.2 miles of Orr Creek and will be implemented along approxmately 4.0 miles of the stream's course. This will result in the direct enhancement of approximately 21.5 acres of riparian habitat and will indirectly have positive environmental effects over the Project's restoration run area of about. 80 acres. A general photographic survey of this stream's riparian vegetation needs in the City was conducted in January 1997. The combined riparian reaches of the three streams assume a riparian corridor width of 150 ft. and comprise approximately 300 acres of riparian ecosystem cumulatively. Orr Creek, the Project stream, drains approximately 7.7 sq. miles of watershed, with a riparian corridor of nearly 150 acres (as calculated from the stream's headwaters to the Orr Creek confluence with the Russian River). I. PROJECT BACKGROUND: The Ukiah Valley Streams Coalition In November 1994, under the auspices of the Ul~_'ah office of the Na~al Resource Conservation Service (NRCS) and AmeriCorps, a voluntary.group of 35 citizens and agency personnel came together to respond to the deteriorated habitat conditions of valley streams generally, and established a prioritized restoration action plan on the three streams described above. Restoration Priorities - Short Term The Coalition has defined immediate, or short-term restoration to Orr Creek, as its initial Project, with Gibson and Doolin Creeks to follow as funding is available in subsequent years (1998 and 1999). It is anticipated that a three (3) year time frame is necessary to complete the work to reach this comprehensive urban stream restoration objective. Restoration Priorities - Long Term The Ukiah Valley Streams Coalition has a stated objective of addressing spawning habitat restoration needs of the major streams throughout the upper Russian River Basin on a systematic long-term basis from FY 2000-2001 through FY 2010-2011. The Basin drainage has been divided into east-west hydrological planning units draining into the Russian River from the west fork of the Russian River, north of its confluence with the River's east fork (west and north of Lake Mendocino), south to the U.C. Hopland Field Station, approximately eleven (11) miles south of Ukiah. The Coalition has established Felize Creek, in Hopland, as the southern boundary.for its long-term planning and restomtio~ efforts. Excluding the short-term Project area encompassing Orr, Gibson and Doolin Creeks, the long-term stream restoration planning program will address nearly 160 sq. miles of Ukiah Valley and Sanel Valley watershed. VIII. Orr Creek Preliminary Work Plan The following is a compendium of field notes by Ukiah Valley Streams Coalition members on their work-site assessment walk of Orr Creek on May 20, 1995. The information and stream conditions described consist of integrated field notes provided by Dennis Slota, Mendocino County Water Agency and Bill Randolph, Alta California Associates (AmeriCorps representative, U.S.D.A./N.R.C.S.) This 1995 stream survey on approximately 2.5 miles of Orr Creek, from its upper western reaches at the Mendocino County Low Gap Regional Park to lower reaches through the City of Uldah, eastward to the City's confluence with the Russian River generated 18 work-sites. Additional stream habitat assessment work conducted by personnel from the U.S.D.A./N.R.C.S., the Mendocino County Water Agency, the California. Dept. of Fish and Game and Alta California Associates on the same reaches of Orr Creek essentially confumed the work-sites identified by the Ukiah Valley Stream Coalition's 1995 work, plus identified 16 new sites resulting in a total of 34 work sites which are included within the preliminary Orr Creek Restoration Plan. This assessment work occurred on March 7, 14, 21 and 28, 1997 and extended west of the original County Low Gap Regional Park reach to evaluate a major cascade run of the creek, approximately 1.65 miles west of the Park and 1/4 mile east of Mariposa School. The purpose of the cascade assessment and evaluation was to confum (or refute) the presence of a large boulder barriers to migrating steelhead trout to historical spawning reaches west of the cascade run. While juvenile steelhead are present above the cascades, their presence may reflect the fact that adult steelhead trout spawners have been released routinely by members of the Ukiah Rod and Gun Club since the drought years of the 1970's. The cascade run, as observed on March 21, 1997, is rugged and steep, between 10% and 12% in grade along its approximate 1/2 mile reach; and it is characterized by very large boulders (5'-6' diameter and larger) within a narrow canyon of meandering configuration, shaded by a heavy canopy of redwood, oak, alder and willow tree species. Visually, these cascades are very impressive and during the high water spawning season generally present no serious obstacle to salmonid migration - with one exception. At a point in the mid-way reach of the cascade run, a waterfall, approximately 12' high from its channel base is a serious barrier to spawning steelhead trout. The height of the barrier to fish passage is compounded by the lack of "step" resting pools at its base. Thus, even during periods of highest seasonal rainfall, a six foot, near vertical leap by fish must be made to clear the fall. Such a leap by steelhead trout or salmon species is generally not possible. Figure ??, In-Stream Work-Sites, shows the location of the cascade run and other reaches of Orr Creek that are addressed in the restoration work plan. The preliminary work-site tasks, as identified, are described proceeding downstream as follows: 28 -/. · orr Creeh ~orhstles o ! ... f 6o~ooL !- i I0 II IZ Counly 14 16/7 181 · Ball " ' Park 25 3Z Nokomi 614. Asylum SewaE~. C)isPosal ;83 Assessment Date 1977 1997 1997 1997 1997 1995 1997 Work Site # Stream Reach and Work Needed Mariposa School: Reach 200+' below school; Rt. bank erosion. Needs 2' rip-rap at toe with willow wattles. Cascade Reach: Approx. 400' below school, mid-stream below water tank. Remove boulder "notch" in natural weir, near Rt. bank. Cascade Reach: Approx. 200__+ yds. below "notch site", Rt. bank slide - toe-in willow stakes with existing toe boulders; apply willow wattles above toe. Mid-cascade Reach: Approx. 250 yds below significant gully inlet (left bank) mid-channel 12' waterfall. Relocate lintel boulder(s) via hand labor and fit at base for step-pool development with on-site consultant direction. Low Gap Road: Small slide at culvert outfall at new bridge entrance above creek's left bank. Needs willow planting and vegetation seeding. (Potential Adopt-a-Watershed planting and seeding project). County Low Gap Regional Park: Approx. 1.5 mi. east of site #5 stream flood plain picnic are large buckeye at water edge (left bank) is flanked by bank undermining, .with moderate erosion upstream/ downstream of site. Needs bank toe 2' rip-rap armor at tree base and at undermined areas of bank interspersed with willow/cottonwood stakes. Extend planting up/down streambank with vegetation seeding. (Potential Adopt-a-Watershed planting and seeding project). County Low Gap Regional Park: Approx. 100' east of site//6. Plant willow/cottonwood stakes in back hoe trench 6' deep. Upstream straight reach (200') needs two deflector weirs both banks (rock and log) with point upstream; left wing even with top of bank and right wing even with first gravel bar's bench. Lin ft. of Site 200 fl. 100 ft. 150 ft. 75 ft. 25 ft. 200 ft. 300 ft. Worksite 3.0 1.0 1.0 1.5 1.0 2.5 3.0 Assessment _ Date 1997 1995-97 1995-97 1995-97 1995-97 1995-97 1997 Work Lin ft. .Site # _Stream Reach'and Work Needed ~Low Gap Regional Park: Approx. 100' below site #7, place 2' rip-rap with willow stakes along toe of outside curve of fight bank to check erosion and stabilize bank. 10 11 12 13 ~Low Gap Regional Park · Approx, 50' below site #8, increase canopy density at Rt. bank water edge and vegetate in-place rip-rap along inside curve adjacent City Municipal Golf Course (west end). Ci_ty Golf Course: Approx. 150" below site//9, Rt. bank area adjacent "T"-12 (former large stump hole) displays bank failure. Needs deflector log and large rip-rap at toe of cavity with willow stakes. Plant canopy (willows/cottonwood along top of flank). Ci_ty Golf Course: Approx 100' below site #10, relocate mid-channel in-place stump (formerly located at site //9) to Rt. bank with 3/4" cable tie-in with dead man anchor. Plant canopy or clear upstream adjacent gravel bar of debris to open water flow capacity. ~City Golf Course (County land, left bank): Approx. 100' below site #11 left bank erosion. Armor toe of steep 30' bank with 2' trenched-in 2' rip-rap material. Vegetate bank side and bank top with wild California grape and/or snow berry. City Golf Course Fairway: Large reach approx. 120' below site #12 with no canopy or in-stream shading (area in vicinity of "T" 13). Reach needs in-stream "digger logs" to create scour ponds, in-stream low canopy vegetation to avoid visual screening between "T"s. Plant channel (both banks) with wild grape, snow berry, native wild rose. Needs irrigation (Potential Adopt-a-Watershed planting and seeding projec0. 14 East end of Ci Golf Course Fairwa Flat Run: Approx. 100'.below site #13 (private land). Rt. bank in-place gabion structure has a large hole indicating failure. The failing structure needs to be reinforced 2' rip-rap material at the "hole" and extended 3040' up-stream around stream curve to reduce flow velocity impact on Rt. bank. Worksite o~f Site 250 ft. 200 ft. 75 ft. 100 ft. 75 ft. 1350 ft. 75' 1.5 1.5 2.0 1.5 1.25 4.0 1.0 Assessment Date 1995-97 1997 1995-97 1997 1997 1995-97 1997 Work Site___~g 15 16 17 18 19 20 21 Lin ft. .Stream Reach and Work Needed -- Pomolita Middle School: Left bank reach, adjacent soccer field is armored with steel sheets for bank stabilization, with no canopy. Need to torch holes (8' O.C.) through steel sheets and plant willow/ cottonwood stakes in holes. Planting should'be located from bank toe up to fa'st bench, and should cover left bank reach of lin. 150' upstream and downstream from planted steel sheet site for canopy production. Pomolita Middle School. Approx. 150' below site #15 a large stump'is falling Out of Rt. bank. Site needs 2' rip-rap trenched in at toe of bank and placed 5'-6' up the slope of bank work-site. The sheer bank should be rounded back to 2:1 slope. Placement of boulder clusters and/or redwood "cull" logs adjacent and upstream of the stump site reinforce the bank's stability and encourage some meander is recommended. Bush Street (west): Approx. 150' below site #16, both upper banks need willow and cottonwood planting to reinforce sparse existing canopy. Bush Street Reach (east): Approx. 60' below site #17 (east end of box culvert) left bank retaining wall failure. Wall is comprised of lumber fencing and gabions. Needs to be stabilized with 1-2' rock on top of retaining wall and at toe. Willow stakes should be planted (or wattled) in rock placement; willow stakes should also be placed over wall surface. Gabion section needs to be t.oe trenched with 2' rock backfill. Bush-Oak St. Reach: Approx. 150' below site #18, site shown unchecked s$il spoils from left bank moving directly into channel with no cover vegetation. Needs vegetation. ..Bush-Oak St. Reach: Approx. 125' below site #19, an in-place pool on lef~ bank can be widened and deepened. Placement of a "digger" log with rebar anchoring on left bank will improve the size and depth of pool. _Bush-Oak St. Reach- Approx. 30' below site g20 on left bank, a similar ~:ondition of pool improvement exists. Placement of "digger" log to expand pool. Worksite of Site 300' 50' 300' 150 ft. 50' 20 ft. 20 ft. 3.0 2.0 1.5 2.0 1.5 1.5 1.0 Assessment _ Date __ Work Site # 1997 22 1997 23 1997 24 1997 25 1997 26 1997 27 1995-97 28 1995-97 29 Lin fi. Stream Reach and Work Needed -- .Bush-Oak St. Reach: Approx. 75' below site//21 a small, unofficial "swimming hole" exists (adjacent west end of Oak St. box culvert) and is frequented by young neighborhood couples with small children. Potential site for AmeriCorps/Adopt-a-Watersbed planting and seeding project with native flowers and grasses with two cottonwoods on left bank. Oak Street Reach_- Approx. 50' below box culvert, retaining wall failure noted. Needs toe trenching with 2' rip-rap backfill and driven willow stakes along back fill area. Oak Street Reach_ (at Ruddock St. terminus): Remove asphalt armor off left bank; replace with 1-2' rock and gravel. Vegetate with willow stakes. Ruddock Street "ford" in crcck: Need barrier structure to discourage bicycle use of tMs "unofficial" dirt path to creek. Also, steep adjoining Rt. bank needs 2' rip-rap at toe combined with willow wattles. School Street Reach_: Approx. 100' below site g25 canopy is very thin. Needs planting along left bank with cottonwoods. No. State Street.Reach_ (west side of stree0: Approx. 75' below site #26 unvegetated steep Rt. bank (20+' high) needs toe trench with 1-2' rip-rap backf'fll -- combined with willow wattling. ~No. State Street Reach (east side of street): Needs left bank work (behind Health Club) to stabilize bank; revegetate with willow/alder plantings on bank with 2' rip-rap material wattled with willow cuttings at toe. Rt. bank needs canopy reinforcement and erosion control with alder plantings. Ford Street Reach: Approx. 200' below site g28, small slide scarp needs on left bank needs willow wattles on scarp above bank toe, with 1-2' rip-rap material trenched in toe. Worksite o__f Site _ 70 ft. 50 ft. 50 ft. 50 ft. 100 ft. 100 ft. 120 ft. 175 ft. 1.0 1.5 1.5 1.5 .5 1.5 1.5 1.5 Assessment _ Date Work Site___~ 1997 30 1997 31 Lin ft. Stream Reach and Work Needed ~Ford Street/Rail Road Crossing: Approx. 150' below site//29 (adjacent PUR bridges east face) Needs canopy on both banks. Plant willow/cottonwood stakes along reach for shade on creek. · F_ord Street Reach (west of Orr St.): Approx. 200' below site #30, old auto-hulks tied' into left bank need screening for aesthetic and canopy reinforcement. Plant willow/cottonwood stakes in bank along reach. (Potential Adopt-a-Watershed planting and seeding projec0. Worksite of Site 125 ft. 75 ft. 1997 32 1997 33 Orr Street/Myron Place Reach (area adjacent and west of Orr Street Bridge): Approx. lb0' below site #31, left bank top (behind metal barn). Needs to be laid back to achieve a better angle of repose and vegetate with cottonwood/willow stakes. Right bank needs willow/ cottonwood canopy in-fill. Planting (behind townhou~s) Orchard Ave./TIwy 101 Reach: Approx. 900' below site #32 (east face of Hwy bridge) left bank needs canopy. Plant willows. (Potential Adopt-a-Watershed planting and seeding projec0. 1995-97 34 ~Ci_ty East Reach: Approx. 1300' east of Hwy i01 at City Municipal Water Treatment Plan. Left bank needs to be "laid back" for better angle of repose. Toe should be rip-raped with 2' material 160' below City stream weir and planted with cottonwood and willow stakes. Remove (or tie-in) recently dislodged auto hulk to left bank. Left bank reach from the weir west 370' needs to be laid back and canopied with willow/cottonwood stakes. Needs' irrigation during the dry season. (potential Adopt-a-Watershed planting and seeding project). Orr Creek Stream Reach Note._,.: 650' 500 ft. 100 ft. 1. Total approximate cumulative work-site length in lin. feet: 2. Total days to complete work-site labor: 59.75 3. Total approximate cumulative acreage of work-site areas: (Calc. channel riparian width at 150') 6205' (1.20 miles) 60 days 21.4 acres 1.5 1.5 2.5 1.5 4.0 107 In response to Mr. Finney's comments, Mr. Weinberger responded the traffic flow studies were not flawed, they were done to update the land use in the Park. He participated in the license plate portion of the study, noting there was adequate light in which to conduct a proper study. New studies were performed to address Mr. Ackerstrom's concerns. The traffic study lists multiple mitigation options for Hastings Road with tt~e recommended one being the most acceptable. The report contains signal optimization rlocumentation to the extent his firm considered reasonable. Signal optimization is not the sole answer to proper traffic flow. Mr. Kennedy noted the offramp from South Highway 101 at Talrnage Road was reconfigured to accommodate Wal-Mart. Airport Industrial Park buildout would produce extra traffic to necessitate a reconriguration of the offramp. City Attorney Rapport noted his memo delivered to Mr. Finney this date was in response to Redwood Business Park's packet delivered to him in early May and was forwarded as soon as possible. As to the issue of segmentation, he mentioned Wal-Mart mitigation measures were worked out several years ago; the Council is now addressing the impacts of buildout of the AlP. The Council's obligation is to listen to everything presented at this hearing, to assess the written documer~tation, and to use its best judgment in making statutory findings. If a Councilmember is not convinced the need, effect, and methodology for arriving at these fees are correct, he or she should not approve the fees. MIS Mastin/Kelly to adopt Resolution 97-70 Establishing the Airport Industrial Park Capital Improvement Fees within the City of Ukiah as amended was carried by the following roll call vote: AYES: Councilmembers Chavez, Kelly, Mastin, and Mayor Malone. NOES: Councilmember Ashiku. ABSTAIN: None. ABSENT: None. MIS Mastin/Kelly to adopt Resolution 97-71 Providing Interim Authorization for Airport Industrial Park Capital Improvement Fees within the City of Ukiah carried by the following roll call vote: AYES: Councilmernbers Chavez, Kelly, Mastin, and Mayor Malone. NOES: Councilmember Ashiku. ABSTAIN: None. ABSENT: None. RECESSED: 11:31p.m. RECONVENED: 11:38 p.m. City Attorney Rapport asked the Council to confirm its understanding that approval of Resolution 97-70 was to include the proposed amendment to Section 2 of the "resolved" clause. All four Councilmembers voting in favor of Resolution 97-70 agreed their intent was to include the amendment to Section 2 of the "resolved" clause. 10e. Request for Letter of Support to State Wildlife Conservation Board for the Orr Creek Restoration Project on Behalf of the Ukiah Valley Streams Coalition Bill Randolph, on behalf of the Ukiah Valley Streams Coalition, thanked City staff for the cooperation in putting this proposal together. MIS Maione/Mastin to approve a letter of support from the Mayor to the California Wildlife Conservation Board in support of a grant for funding a California Riparian Conservation Program for the Ukiah Valley Steelhead Trout Urban Stream Restoration Project and if the grant is successful, to authorize City staff to work with the Ukiah Valley Streams Coalition towards stream restoration on City-owned lands. The motion carried by the roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. Regular Meeting - May 7, 1997 Page 7 107 In response to Mr. Finney's comments, Mr. Weinberger responded the traffic flow studies were not flawed, they were done to update the land use in the Park. He participated in the license plate portion of the study, noting there was adequate light in which to conduct a proper study. New studies were performed to address Mr. Ackerstrom's concerns. The traffic study lists multiple mitigation options for Hastings Road with tile recommended one being the most acceptable. The report contains signal optimization ~locumentation to the extent his firm considered reasonable. Signal optimization is not the sole answer to proper traffic flow. Mr. Kennedy noted the offramp from South Highway 101 at Talmage Road was reconfigured to accommodate Wal-Mart. Airport Industrial Park buildout would produce extra traffic to necessitate a reconfiguration of the offramp. City Attorney Rapport noted his memo delivered to Mr. Finney this date was in response to Redwood Business Park's packet delivered to him in early May and was forwarded as soon as possible. As to the issue of segmentation, he mentioned Wal-Mart mitigation measures were worked out several years ago; the Council is now addressing the impacts of buildout of the AlP. The Council's obligation is to listen to everything presented at this hearing, to assess the written documentation, and to use its best judgment in making statutory findings. If a Councilmember is not convinced the need, effect, and methodology for arriving at these fees are correct, he or she should not approve the fees. MIS Mastin/Kelly to adopt Resolution 97-70 Establishing the Airport Industrial Park Capital Improvement Fees within the City of Ukiah as amended was carried by the followin9 roll call vote: AYES: Councilmembers Chavez, Kelly, Mastin, and Mayor Malone. NOES: Councilmember Ashiku. ABSTAIN: None. ABSENT: None. MIS Mastin/Kelly to adopt Resolution 97-71 Providing Interim Authorization for Airport Industrial Park Capital Improvement Fees within the City of Ukiah carried by the following roll call vote: AYES: Councilmembers Chavez, Kelly, Mastin, and Mayor Malone. NOES: Councilmember Ashiku. ABSTAIN: None. ABSENT: None. RECESSED: 11:31 p.m. RECONVENED: 11:38 p.m. City Attorney Rapport asked the Council to confirm its understanding that approval of Resolution 97-70 was to include the proposed amendment to Section 2 of the "resolved" clause. All four Councilmembers voting in favor of Resolution 97-70 agreed their intent was to include the amendment to Section 2 of the "resolved" clause. 10e. Request for Letter of Support to State Wildlife Conservation Board for the Orr Creek Restoration Project on Behalf of the Ukiah Valley Streams Coalition Bill Randolph, on behalf of the Ukiah Valley Streams Coalition, thanked City staff for the cooperation in putting this proposal together. MIS Malone/Mastin to approve a letter of support from the Mayor to the California Wildlife Conservation Board in support of a grant for funding a California Riparian Conservation Program for the Ukiah Valley Steelhead Trout Urban Stream Restoration Project and if the grant is successful, to authorize City staff to work with the Ukiah Valley.Streams Coalition towards stream restoration on City-owned lands. The motion carried by the roll call vote: AYES: Councilmembers Chavez, Ashiku, Kelly, Mastin, and Mayor Malone. NOES: None. ABSTAIN: None. ABSENT: None. Regular Meeting - May 7, 1997 Page 7 ITEM NO. 10a DATE: April 21. 1999 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE PROVIDING A 5% BIDDING PREFERENCE FOR LOCAL BUSINESSES Pursuant to the Council's direction at its March 17 meeting the City Attorney has drafted an ordinance which provides for a bidding preference to local businesses. Staff met to discuss the practical implementation of each section and the resultant ordinance is attached. The ordinance addresses the issues prescribed by the Council specifically a five percent reduction factor to businesses within the County with a Ukiah business license and a maximum preference of $5,000. Also included are findings to validate the Council's establishment of this procedure, the definition of "Local business", authorization for the City Manager to develop a registration method to objectively identify qualified businesses, and applicability to bids greater than $100. The $100 threshold corresponds to the general maximum individual expenditure allowed under the City's non bid "short form" purchase order policy. RECOMMENDED ACTION: Introduce by Title Only Ordinance Providing a 5% Bidding Preference for Local Businesses ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance requires revisions, identify changes, and introduce modified ordinance. 2. Determine ordinance is not appropriate and take no action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: NA NA Michael F. Harris, Risk Manager/Budget Officer, David Rapport, City Attorney, and Candace Horsley, City Manager N/A 1. Ordinance for Introduction, pages 1-5. APPROVED: mfh:asrcc99 0421PREF Candace Horsley, City M~,nager 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 ORDINANCE NO.~ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING SECTION 1523 TO CHAPTER 6, OF DIVISION 1 OF THE UKIAH CITY CODE, PROVIDING A 5% BIDDING PREFERENCE FOR LOCAL BUSINESSES The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE - FINDINGS The City Council hereby finds as follows: 1. The City of Ukiah ("City") has an interest in encouraging businesses to locate within City limits in order to promote the economic development of the City. Ten percent of the commercial space in the City's downtown business district is currently vacant or underutilized. This vacancy rate is excessive and detrimental to the economic and aesthetic well-being of the City and its residents. 2. The unemployment rate in Mendocino County is currently 9.5%, while the current statewide average unemployment rate is 5.8%. Mendocino County unemployment rates have substantially exceeded the statewide average rate in each of the last twenty years. 3. Businesses located in the City and throughout Mendocino County operate at a competitive disadvantage as compared to businesses located in areas closer to major urban centers in that local businesses sell to a much smaller market making their costs of doing business higher relative to their volume of business. In addition, shipping costs for county businesses are generally higher than in larger markets to the south. Segments of Highway 101 north of Cloverdale are still only two lanes and shipments by rail to Ukiah and Willits are severely limited. 4. An analysis of City purchases of goods and services (other than public works contracts exceeding $25,000 and professional services contracts) in 1998 revealed that 24.6% of the purchases valued at $150,035 for which local businesses submitted bids went to businesses located outside Mendocino County. If a 5% bidding preference had ORDINANCE NO. Page I of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 been extended to Mendocino County businesses an additional $30,867 would have gone to those businesses at a modest additional cost to the City of $1099. Significantly, no county business submitted a bid on $755,799 worth of City purchases all of which went to out-of-county businesses. 5. A 5% preference for Mendocino County businesses will encourage some businesses to remain or locate within City limits, thus mitigating or reducing the high vacancy rate. It may encourage more county businesses to submit bids in response to the City's requests for bids or price quotes. It will encourage businesses to obtain City business licenses. Local businesses tend to hire local residents which should reduce the unemployment rate. Dollars spent at local businesses are more likely to be spent inside the City and the county thereby improving the local economy. 6. A 5% preference will assist local businesses overcome the competitive disadvantages of doing business in a relatively remote rural area, such as Mendocino County. 7. This small preference for Mendocino County businesses which seek to contract with the City will not erect any significant commercial barriers around the City or the County or "balkanize" the local economy, as the City's analysis of its 1998 purchases demonstrates. Already, businesses in nearby areas, such as Lake and Napa Counties, enjoy a local preference when responding to bids solicited by those jurisdictions. SECTION TWO A new Section 1523 is hereby added to the Ukiah City Code as follows: §1523: FIVE PERCENT LOCAL BIDDING PREFERENCE A. Definitions. As used in this Section: 1. "Business" shall mean any person, partnership, corporation, limited liability company or other entity or group of any kind seeking or bidding on any City contract or seeking to sell goods or services to the City. 2. "Local business" shall mean any business which has or maintains a bona fide ORDINANCE NO. Page 2 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 office, distribution point or other place of business within Mendocino County, is shown by records maintained by the City's Finance Department as having a current, valid and fully paid City of Ukiah business license, and which has registered as a local business with the City Finance Department. A business maintains a bona fide business location in Mendocino County only if a person or persons working in or for the business physically occupy and regularly use the business premises for business purposes. 3. "Preference" shall mean the evaluation of the lowest responsive bid or other price quote responding to a City solicitation for such bids or quotes as described in Subsection B. B, Preference for local businesses. Notwithstanding the provisions of Section 1522.A.1 and .2.d (requiring the g officer to purchase from the least expensive source), and except for purchases of supplies and equipment costing less than $100, in selecting the lowest bid or quote for goods or services subject to Section 1522, subsections A and B (rental or purchases of supplies or equipment), the City shall provide a local business preference as follows. If the lowest responsive bid or quote is from a business which is not a local business, five percent (5%) of the bid or quote, not to exceed $5,000, shall be added to that bid or quote for purposes of comparing it with bids or quotes by local businesses. If a bid or quote from one or more local businesses is less than the bid or quote adjusted as provided herein, the City shall accept the lowest responsive bid or quote from a local business. C. REGISTRATION. The City Manager is hereby authorized and directed to establish administrative regulat ions, consistent with the provisions of this Section, providing a procedure for any business to register with the City as a local business. D. ENFORCEMENT AND PENALTIES 1. Any person, entity or business who or which has made an intentional misstatement or misrepresentation in order to obtain a preference under this section shall be guilty of a misdemeanor, and also shall be subject to all other penalties and remedies ORDINANCE NO.m Page 3 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 available to the city. 2. Any person, entity or business damaged or aggrieved by such misstatement or misrepresentation shall have a private right of action against the person, entity or business which made the misstatement or misrepresentation. In any such action, the aggrieved party shall be entitled to treble damages and attorneys' fees. 3. Any person, entity or business which makes such misstatement or misrepresentation shall be considered unqualified to bid on or receive any City contract for a period of one year following the discovery of the misstatement or misrepresentation. SECTION THREE This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FOUR This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on , by the following roll call vote: NOES: ABSENT: ABSTAIN: ORDINANCE NO. Page 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: , by the following roll call vote: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk ORDINANCE NO. Page 5 of 5 04/21/1999 14:33 ?07462?890 AL BELTRAHI PAGE 01 Mendocino County Employers TEL: 707-462.5021 FAX: 707-462-0318 TO: FR: SUBJ: 597B SOUTH MA1N STREET UKIAH, CA. 95482 'Council. FAX City of Ukiah Mayor and Council Members AL BELTRAMI, Executive Director I II I I II IIIIIIIIII I IIIIIIII I Items on 21 April 99 Council ' Agenda E-mail: abel~saber.net DATE: 21 April 1999 DEAR MAYOR MASTIN AND COUNCIL MEMBERS... SINCE I CANNOT ATTEND TONIGHT'S MEE~G, AM TAKING THE LIBERTY OF SENDING THIS FAX ON BEHALF OF M.C.E.C. RELATING TO SEVERAL ITEMS ON THE AGENDA... REGARDING THE BUSINESS PREFERENCE ORDINANCE, WE HAVE NOT HAD THE OPPORTUNITY OF REVIEWINO IT AND TAKING A FORMAL POSITION. IF YOU ARE DOWN TO A BARE MAJORITY THIS EVENING, WE RESPECTFUl J.Y REQUEST THAT THE ITEM BE INTRODUCED, BUT NOT ACTED UPON UNTIL YOUR NEXT MEETING. BY THAT TIME, OUR POLICY COMMITTEE WILL HAVE TIME TO REVIEW AND RECOMMEND A POSITION TO OUR DIRECTORS... THANK YOU FOR YOUR CONSIDERATION... REGARDING Tt~ PROPOSED ORDINANCE TO ADOPT THE LAST VERSION OF THE CALIFORNIA FIRE CODE, THE DEPARTMENT IS RECOMMENDING 3 LOCAL OPTION CHANGES... 1. Utilization of latest dictionary version- M.C.E.C. SUPPORTS 2. Requirement for secured key-activated devices on certain buildings to permit fire department to mm off power from outside ... DUE TO INCREASED COST REQUIREMENTS ON BUILDING OWNERS, M.C.E.C. QUESTIONS IF POWER TIJRN-OFF CAPABILITY FROM THE STREET IS ADEQUATE FOR THIS PURPOSE... 3. Requirement for sprinkle~ in large residential buildings. This would lower state mandate for 16 units or more to 5 units or more. M.C.E.C. OPPOSES T}RS CHANGE AS ADDING COSTS OVER ADEQUATE STATE REQUIREMENTS... WE THANK YOU FOR LISTENING/CONSIDERINO OUR REQUESTS... SELECTED HISTORY OF MAJOR LOCAL RESIDENTIAL FIRES AND FIRE LOSS · 0 ge e Se Ge Palace Hotel, 1959:2 deaths, shut down for months; $250,000 damage; no sprinklers Palace Hotel, 1974' fire in boiler room; hotel evacuated and closed for brief period; adjacent business closed; $100,000 damage (es~.); no sprinklers Palace Hotel, 1978-79' fire sprinkler system installed Palace Hotel, 8/8/79: fire in dumpster within hotel; fire controlled with one sprinkler; Hotel remained open; no one displaced; very minor damage Palace Hotel, 1980' s: trash can fire second floor put out w/1 sprinkler Hotel remained open; no one displaced; very minor damage New State Hotel, 5/17/89' 2 deaths; $400,000 loss; 100 firefighters; no sprinklers Autumn Leaves, 2/14/97' 2 deaths, 95displaced; no sprinklers 12 civilian injuries, 6 firefighter injuries; 12 fire engines, 21 total fire apparatus; 90 total personnel (68 from fire agencies) 351 No. Main Street, 3/7/95' Apartment building occupants displaced; no .sprinklers 335 Leslie Street, 8/9/95' 45 apartmem building occupants displaced; 2 firefighter injuries; 60 firefighters, 15 pieces fire of apparatus no sprinklers Trinity School, 1974' Major damage to dormitory; building closed for several weeks; no sprinklers at time of fire SELECTED LOCAL RESIDENTIAL FIRE HISTORY (All buildings below non-sprinklered at time of fire noted) pate Address Type koss 1959 5-17-89 4-1-91 6-3-91 7-17-91 11-11-91 6-17-92 8-12-92 10-23-92 11-30-92 4-17-93 10-11-93 12-2-93 12-12-93 1-1-94 4-1-94 5-12-94 11-9-94 3-7-95 8-9-95 11-26-95 12-26-95 2-14-97 272 No. State St. 307 No. State St. 505 Capps Ln. 742 W. Stephenson St. 755 S. State 965 Marlene St. 365 El Rio Ct. 575 Washo Dr. 285 Carlton Dr. 361 Hillcrest 273 E. Clay St. 316 N. Bush St. 660 Talmage Rd. 296 Banker Blvd. 1733 Elm St. 751 Waugh Ln. 400 W. Stephenson St. 772 Apple Ave. 351 N. Main St. 335 Leslie St. 410 Eastlick 670 Sidnie St. 425 E. Gobbi St. Hotel Hotel Apartment House Apartment Apartment Apartment House 70 000 House 51 000 House 95 000 Cottages 41.000 Resid. Garage 25 000 House 22.500 House 37 000 House 130 000 Apartment 12 500 House 75 000 Apartment 25.000 Apartment 50.000 Apartment 280 000 House 30 000 House 45.000 Resid. complex 800 000 $250,000 + 2 deaths 450,000 + 2 deaths 82,000 235,000 32,000 17,500 35.000 Torn down and replaced Tenants displaced + 45,000 contents + 10,000 contents + 25,000 contents + 4 deaths + 70,000 contents + 2 deaths SPRINKLER REQUIREMENTS OF AREA CITIES CLOVERDALE All new buildings (except detached Group "U" under 1000 sq. fi.), including residential, regardless. Additions to existing buildings which make a building with an area of 5000 or more sq. fi. Existing Group R-1 's that add guest rooms. Group E's 1500 or more sq. fi. or occupant load over 20 persons.? Any additions to Group H's (except as below) or I's. H-4 or H-5 occupancies over 3000 sq. fi. Alterations or repairs to buildings over permitted limits above. Occupancy change which creates a greater fire or life hazard. One-time exception (when required by City for purpose of conforming to state or local requirements) for additions under 250 sq. fi. FORT BRAGG Any new buildings (except "U"), 3-stories or more, or 30 feet of more. Any new buildings 5000 or more square feet (inc. residential.) Any buildings over 5000 square feet which change occupancy. Any buildings with an addition making the building over 5000 sq. ft.' Fire flow in excess of the available water supply. Remodeling over $50,000 in 36 months, for building over 5000 sq. fi. 1 & 2-family dwellings (currently proposed.) HEALDSBURG All new buildings (except detached Group U) including residential. Additions to existing buildings which make a building with an area of 5000 or more sq. ft. Occupancy change which creates a greater fire or life hazard. One-time exception (when required by City for purpose of conforming to state or local requirements) for additions under 250 sq. ft. NAPA All new residential, regardless, including single-family dwellings. PETALUMA All new buildings over 3~00 sq. ft. or 3 or more stories in height. All buildings which are deemed by the Fire Chief to create a substantial threat to life or property. Additions or alterations to existing buildings which result in a building 3500 sq. ft. or more. ~. Any new structure or building constructed outside the four minute: response boundary. Any new structure or building, regardless of size or area, constructed at or above the 160 foot elevation. ROHNERT PARK All new buildings except single-family dwellings (they will be soon.) (except detached Group U's under 200 sq. ft.) Existing buildings with change o£ use or ownership. Existing buildings with an addition of 25% to size of building. Existing buildings of which 50% is remodeled or 50 percent of assessed valuation is remodeled, whichever is less. Single-family dwellings converted to duplexes, bed & breakfast, inns, lodging houses, residential care or similar uses. Existing buildings where fire bums more than 50% of the structure. Structures on parcels annexed into the City that are Group A, E, H, I, or exceed 5000 sq. ft. SANTA ROSA All new construction 5000 sq. ft or over* * Group R's follow UBC requirements. UKIAH VALLEY FIRE DISTRICT All new buildings with a fire flow of 2000 gpm or more. Additions, modifications, or occupancy changes to or creating a building with a fire flow of 2000 gpm or more. Buildings 3 or more stories, or 30 feet or more in height. WILLITS All new buildings over 5000 sq. ft., 3 or more stories, or 30 ft. in height All new or existing buildings, or changes of occupancy, which are deemed by the Fire Chief to create a substantial threat to life or property. Exceptions: · ' Attached structures with 4-hour fire walls when all attachedr portions are under 5000 sq. ft. Residential structures with 2-hour fire walls when all attached portions are under 5000 sq. ft. Additions to existing buildings resulting in a building over 5000 sq. ft. Alterations or repairs to existing buildings over 5000 sq. ft. exceeding 25% of appraised value in 24 months. 11a ITEM NO. MEETING DATE: April 21, 1999 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING DIVISION 6, CHAPTER 3, ARTICLES 1 AND 2, AND CHAPTER 6 OF THE UKIAH MUNICIPAL CODE, ENTITLED, RESPECTIVELY, FIRE PREVENTION CODE AND OUTDOOR BURNING. (Staff report begins on page 2.) RECOMMENDED ACTION: Introduce by title only, ordinance amending the Ukiah Municipal Code, adopting Fire Code provisions. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Introduce the ordinance to adopt and amend the California Fire Code, determine modifications to the ordinance are required, and amend the Ukiah Municipal Code. 2. Determine the California Fire Code is not to be adopted or amended, and do not introduce the ordinance adopting and amending the Ukiah Municipal Code. 3. Refer to staff for further revision. Citizen Advised: Ordinance distributed to North Coast Builders Exchange and Mendocino County Employers Council Requested by: Roe M. Sandelin, Fire Chief Prepared by: Bruce P. Evans, Fire Marshal Coordinated with: Candace Horsley, City Manager Attachments: (1) Ordinance Adopting 1998 California Fire Code with amendments; (2) Section 3.03, Ukiah Valley General Plan and Growth Management Program; (3) Fire Statistics excerpt, Fire Prevention Handbook; (4) Automatic sprinkler study (excerpt), Scottsdale, Arizona (5) "The Case For Residential Sprinklers" APPROVED BY Candace Horsley, City I~anager PAGE 2 CONSIDERATION AND INTRODUCTION OF ORDINANCE AMENDING THE UKIAH MUNICIPAL CODE. The Uniform Fire Code is published as a model code every three years by the International Fire Code Institute. Changes to the code are made at these intervals based on a thorough review process including research and justification for each change. These changes are recommended by knowledgeable committees representing all areas of land use, construction, insurance, manufacturing, design, government and associated fields of practice, and the process includes opportunities for public input. The State of California adopts the majority of the Uniform Fire Code, including amendments proposed by the various State agencies through an on-going process which provides applicable updates until the next Uniform code is adopted. This adoption and amendment process at the State level results in the California Fire Code. The adoption of this code establishes the basic fire safety requirements and guidelines which are applied within the City of Ukiah. Local jurisdictions are permitted to additionally modify the California Fire Code by adopting appendices, amendments, and references which are pertinent and applicable to the specific jurisdiction. These modifications must be approved by ordinance of the local jurisdiction, and must be submitted to, and be on file with, the California Building Standards Commission. There is a specified time period within which this process can take place. The 1997 Uniform Fire Code was printed in March, 1997. The State of California added, amended, and repealed portions of the code and adopted it on July 1, 1998. It was published in October, 1998, as the "California Fire Code" (California Code of Regulations, Title 24, Part 9). The State Building Standards Commission has directed that the code will become effective on July I 1999 (Health and Safety Code Section 18938). , Local jurisdictions have until the effective date to adopt the California Fire Code, including any local additions, amendments, or repealed portions. If the City does not complete this process before the effective date, the basic California Fire Code becomes the applicable code for the City. In 1990, the City of Ukiah adopted the entire 1988 edition of the California Fire Code, with specified local amendments. These amendments included slight changes to the Permit Application process; definition of "Fire Lane" and related enforcement sections; the "Self-Inspection Program"; and the current sprinkler ordinance, with related definitions and table. In 1995, the City adopted the California Fire Code (1994 Uniform Fire Code) with an additional amendment regulating above ground fuel storage tanks, which had previously been prohibited. The 1995 Code also constituted a major revision of the numbering system within the Code to make it more consistent with other similar code formats. PAGE 3 CONSIDERATION AND INTRODUCTION OF ORDINANCE AMENDING THE UKIAH MUNICIPAL CODE. While the substance of the California Fire Code itself has remained much the same, changes reflecting better technologies, administrative clarification, and greater public safety have been included in the code updating process. The City of Ukiah Fire Marshal has reviewed the 1998 California Fire Code and completed research on the changes which have been made. The substance of the changes are primarily for renumbering, administrative, and clarification purposes. Sections of the 1998 California Fire Code which include major changes are: Article 29 Repair Garages Article 30 Wood Products Article 32 Temporary Membrane Structures, Tents, Canopies Article 49 Hot Work (formerly Welding and Cutting) Article 51 Semiconductor Fabrication Facilities Article 64 Stationary Lead-Acid Battery Systems Article 75 Cryogenic Fluids Article 80 Hazardous Materials (portions of) Appendix II-J Storage of Flammable and Combustible Liquids Located In Tanks Within Below-Grade Vaults Appendix VI-B Hazard Ranking Appendix VI-H Refrigerant Groups and Properties The majority of the attached proposed ordinance is essentially identical to Ordinance 960 adopted on November 15, 1995, and subsequently codified. The complete text of prior adoptions is included due to requirements of the Office of the State Fire Marshal and the California Building Standards Commission. The following local modifications of the code have been incorporated into the ordinance, which is now proposed for adoption' , . Definitions - The source of non-inclusive definitions is identified. The California Fire Code specifies the 1986 edition of Webster's Third New International Dictionary, which is out-of-print, unattainable, and not updated to current language and terminology usage. This amendment permits the use of the most current version of a similar and readily available reference. Remote Electrical Disconnects - A means for turning off building electrical power during a major emergency is required. This is an application which has been practiced, but which has no specific authority other than general safety considerations implied by the Code. This addition will specifically permit the application of a secured key-activated device accessible only to the Fire Department, providing for the disconnection of power to selected buildings in the event of a major emergency at that facility. This allows firefighters to disconnect electric power to buildings involved with fire, without having to enter the building, PAGE 4 CONSIDERATION AND INTRODUCTION OF ORDINANCE AMENDING THE UKIAH MUNICIPAL CODE. and greatly reduces the risk of electrical power injury during fire control operations. , Residential sprinkler systems - The most frequent occurrence of hostile fires in structures is in residential occupancies. The importance of controlling fires in residences is magnified by the life hazard presented by the mix of occupant ages and by sleepers and personal living habits. The addition of the requirement for sprinkler systems in large multi-family dwelling units provides a means of protection for all occupants, contents and property in such buildings. The direction for this increased fire safety is provided for in Policy SF-7.1 of the Ukiah Valley General Plan (see attachment 2). General Plan Goal SF-7 urges movement to "improve the fire safety of new buildings as appropriate to protect life and property." The General Plan Implementation Measure SF-7. la asks to "develop standards when to require the installation of sprinkler systems in residential, and appropriate commercial and industrial uses as prescribed in the Uniform Fire Code as amended locally." Nationwide, eight out of 10 fire deaths occur in the home. With the exception of outdoor fires, the majority of fires occur in homes and garages, as does the majority of property damage. Civilian injuries and deaths in residential fires are in the 70th percentile compared to all other fires (see attachment 3). Locally, in the period 1995-98, 67.16 percent (45 of 67 fires) of the structural fires occurring in Ukiah were in residential buildings, and all fire deaths during this period were in non-sprinklered residential occupancies. The cost of installation of residential fire sprinkler systems must be weighed with consideration for the loss of life, displacement of occupants, and damage to structure and contents. Residential sprinkler systems are of a less expensive modified type which permits the use of certain plastic components, and omission of sprinklers from certain portions of the structure. An average cost for a new residential sprinkler system is $1.35 per square foot, and can be as Iow as $1.00 per square foot. A commercial sprinkler system installation costs from $1.50 to over $2.00 per square foot. By comparison, the average cost for installation of floor covering is nearly $4 50 per square foot. · Beside the facts that human life is irreplaceable and treatment of serious fire burns can last a lifetime, another factor of cost to be considered is the savings in insurance premiums for having a fire sprinkler system installed. While this does not provide an original savings on the installation, it does reduce insurance expense, and this savings can be considered on a pro rata basis reducing the cost of the sprinkler installation. The standard discount throughout local insurance providers is approximately 10 percent, but can be up to 20 percent. The Insurance Services Office confirms that it will PAGE 5 CONSIDERATION AND INTRODUCTION OF ORDINANCE AMENDING THE UKIAH MUNICIPAL CODE. "extend credit" in multi-unit residential buildings of five or more units where legitimate 13R sprinkler systems are installed. A 10-year study conducted in Scottsdale, Arizona, found that the cost of damage in residential fires in non-sprinklered buildings was seven and one-half times as much as in residential structures with fire sprinkler systems (see attachment 4). In addition to the damage and loss caused by fire, the amount of water used for fire suppression in non-sprinklered residential fires is almost sixteen times as much as in residences with sprinkler systems. Statistics from a number of sources across the nation indicate that 94 percent less water is used to control fires in residences with sprinklers. In 97 percent of the cases where a sprinkler system discharges, the fire is controlled with activation of two or fewer sprinkler heads. This means that much less fire and water damage occurs in residences protected by fire sprinklers. Although fire sprinklers should ideally be provided in all residential structures from a purist approach to fire and life safety, the proposal in this ordinance follows the directive and intent of the General Plan and places the requirement only in contiguous residential units of five or more. This requirement would include only new construction, or additions to existing structures which would create such residential buildings. The additions and amendments to the City of Ukiah Municipal Code are consistent with goals and policy recommendations of the Ukiah Valley General Plan. Further, the General Plan directs the maintenance or improvement of ratings of the Insurance Services Office ISO). The application of residential fire sprinkler systems provides precisely the form of fire safety conditions which will be recognized and accepted by ISO. Adoption of the California Fire Code with local amendments provides an effective means of regulating fire and life safety within the City of Ukiah. Staff believes that these requirements provide the highest reasonable degree of fire safety within the City and recommends introduction of the ordinance. Attachment 1 Proposed Ordinance Modifying and Adopting The 1997 Uniform Fire Code The ordinance includes the complete text of prior adoptions. This material is included for re-adoption at the direction of the Office of the State Fire Marshal. Sections which are changed from the prior adoption, or which are new with this adoption, are indicated by ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 6, CHAPTER 3, ARTICLES 1 AND 2, AND CHAPTER 6 OF THE UKIAH MUNICIPAL CODE, ENTITLED, RESPECTIVELY, FIRE PREVENTION CODE AND OUTDOOR BURNING. FINDINGS' THE CITY COUNCIL of the City of Ukiah finds as follows' 1. The City of Ukiah experiences hot summers with temperatures often exceeding 100 F. and no rainfall typically from May through October. These hot, dry summer conditions create above average fire hazard conditions which may readily deplete emergency resources. 2. The City of Ukiah is raphically isolated from adequate sources of mutual aid in the event of 3. The City of Ukiah is geographically and topographically diverse with structures located in both flat, predominantly urban settings and in steep, hillside settings in close proximity to densely wooded and grassy wildlands. The proximity of wildlands adds to the hazardous fire conditions that typically prevail from May through October. COde for commercial · Accordingly, the City Council of the City of Ukiah does hereby ordain as follows- SECTION ONE Sections 5200, 5202, and 5211 through 5223 of the Ukiah Municipal Code are hereby amended to read as follows: §5200: ADOPTION OF THE FIRE CODE' Adoption of the Fire COde, -1-994 1998 edition of the ~a'lifOrnia Fire Code, including all Appendices, Standards and References, inclusive, as compiled and published by the International Fire Code Institute, International Conference of Building Officials and the Western Fire Chief's Association, Inc. include 24' Pa~9i Title and referred Fire C°de, three copies of which have 98 CFC Pg. 1 been filed for use and examination by the public in the office of the City Clerk, is hereby referred to, and, except as to omission, amendments and additions hereinafter noted, is hereby adopted and made a part hereof, as if fully set forth in this article. §5202- ENFORCEMENT: A. The G ~i:~ Fire Code (~G) herein adopted shall be enforced by the Chief of the Fire Department of the City of Ukiah who is hereby appointed to supervise the bureau of fire prevention and such regularly employed members of said Department as are appointed by the City Manager in accordance with the applicable provisions of the ~!~,~ij~ Fire Code. B. Section 103.3.1 Of ~the~G~ili~r~ia Fire Code is amended by adding subsection 103.3.1.4 thereto as follOws: Section 103.3.1.4 - Self-Inspection Program For the purpose of providing and maintaining functions necessary for the prevention of fire and for the protection of life and property from fire and panic, there is hereby established a "Self-Inspection Program" assuring that certain ;:~:.,ia!~ia BUilding e (~B~) ~ B, F, H, M, and S occupancies within the City are inspected on an annual basis for fire safety. The Ukiah Fire Department shall deliver, by hand or by mail, "Self-Inspection Worksheet" and "Business and Em~ Record" forms as established from time to time by said department to certain B, F, H, M, & S occupancies within the City on an annual basis, or as may be initiated through ~he BUsiness C. The owner or manager of said occupancy or person in highest authority in said occupancy shall be allowed thirty (30) days from issue date, as noted on the Self- Inspection Worksheet, in which to conduct an inspection for fire safety, correct any deficiencies, complete said forms, and return completed forms to the Ukiah Fire Department as directed by the Fire Chief or his designee. Any person who fails to comply with the requirements to return said forms duly completed and to correct the deficiencies noted in said occupancies within thirty (30) days of the issuance of said forms shall be guilty of an infraction. Except as expressly provided elsewhere in this Code, any person, firm or corporation, whether as principal, agent, employee, tenant, owner or otherwise, violating or causing the violation of any of the provisions of this chapter, shall be guilty of a misdemeanor and upon conviction thereof shall be punishable by a fine of not more than One Thousand ($1,000) Dollars. 98 CFC Pg. 2 §5211' Section 105.3: Section 105.3 of the California Fire Code is amended to read as follows: _Section 105.3 - Application for Permit. All applications for a permit required by this code shall be made to the bureau of fire prevention in such form and detail as it shall prescribe. Applications for permits shall be accompanied by such plans as required by the bureau. The City Council may establish, by resolution, fees for permit applications. §5212: Section 207: Section 207 of the California Fire Code is amended by changing the reference source for non-defined terms, and by adding a definition of FIRE LANE thereto as follows: Section 207: FIRE LANE is that portion of an access roadway reserved for emergency vehicles and for the conduct of fire-fighting or rescue operations, or as designated by the Fire Department and posted in accordance with Section 22500.1, California Vehicle Code. §5213: Section 902.2.4.1. Section 902.2.4.1 of the California Fire Code amended to read as follows: is Section 902.2.4.1 - Obstruction and control of fire apparatus access. General. The required width of any fire apparatus access road shall not be obstructed in any manner, including parking of vehicles. Minimum required widths and clearances established under section 902.2.2.1 shall be maintained at all times. No owner, lessee of the land or proprietor, partner, officer, director, manager, or agent of any business or other activity carried on upon the land shall, after receiving notice thereof, permit or otherwise allow, and no person shall cause any activity, practice or condition to occur or exist, or continue to exist, upon said land which shall lessen, obstruct or impair the access required under this code. Entrances to roads, trails or other accessways which have been closed with gates and barriers in accordance with Section 902.2.4.2 shall not be obstructed by parked vehicles. §5214: Section 901.4.2: Section 901.4.2 of the California Fire Code is amended to read as follows: Section 901.4.2 - Signs. When required, approved signs or other approved notices shall be provided and maintained for fire apparatus access roads to identify such roads and prohibit the obstruction thereof or both. "NO PARKING" signs shall comply with the provisions of the California Vehicle Code. Where curbs exist adjacent to hydrants located along private accessways, the curbs shall be painted red or otherwise 98 CFC Pg. 3 appropriately marked by the developer, owner, lessee or other person in charge of the premises to prohibit parking for a distance of fifteen (15) feet in either direction from any such hydrant. In such cases where curbs do not exist there shall be appropriate markings painted on the pavement, or signs erected, or both, fifteen (15) feet from any such hydrant. §5215: Section 1001.2. Section 1001.2 of the California Fire Code is amended to read as follows: Section 1001.2 - Definitions. For the purpose of this article, the following definitions shall apply: AREA SEPARATION WALL is an un-pierced masonry or concrete wall, including a minimum 30 inch parapet, as approved by the Building and Fire Department. CENTRAL ALARM STATION is a publicly or privately operated alarm receiving center, which is constantly attended by appropriately trained staff. COST OF WORK shall be the estimated valuation of the work to be performed as determined by the Building Department having jurisdiction. EXISTING STRUCTURE is any building in existence or for which a building permit has been issued for the construction thereof, prior to the effective date of this code. STRUCTURE is any continuous building regardless of property lines. For definitions of ALARM CONTROL UNIT, ALARM INITIATING DEVICE, ALARM SIGNAL, ALARM-SIGNALING DEVICE, ALARM SYSTEM, ALARM ZONE, ANNUNCIATOR, AUTOMATIC FIRE-EXTINGUISHING SYSTEM, FACILITY, FIRE DEPARTMENT INLET CONNECTION, SMOKE DETECTOR and STANDPIPE SYSTEM, see Article 2. §5216: Section 1003.2.1. Section amended to read as follows: 1003.2.1 of the California Fire Code is Section 1003.2.1 - Where Required. An automatic fire extinguishing system shall be installed in the occupancies and locations as set forth in section 1003.2. For special provisions on hazardous chemicals and magnesium, and calcium carbide, see Section 1001.9 and Articles 79, 80, 81. For all occupancies except Group R-l, Group R-3 and Group U, an automatic fire sprinkler system shall be installed as follows: (1) New structures which are in excess of the maximum allowable areas as indicated on Table 1003-A for the appropriate type of construction. (2) Existing structures to which an addition creates an area in excess of the maximum allowable area as indicated on Table 1003-A for the appropriate type of construction. 98 CFC Pg. 4 (3) Existing structures with an area in excess of the maximum allowable area as indicated on Table 1003-A for the appropriate type of construction which are remodeled, added to or altered, except for ordinary maintenance and repair not involving structural alterations, when the cost of such work within any 36 month period exceeds $50,000. (4) New and remodeled structures over 30 feet in height or requiring a fire flow in excess of 2000 gallons per minute as determined by the ISO "Guide for Determination of Required Fire Flow", 1974, or those structures which require a fire flow in excess of the capability of the available water supply. Table 1003-A Type of Construction Maximum Allowable Area (in square feet) Type I F.R. 10,000 Type II F.R. 10,000 Type II 1-HR 10,000 Type II N.R. 10,000 Type III l-HR 8 500 Type III N.R. 7,000 Type IV 8,500 Type V l-HR 4,000 Type V N.R. 4,000 (Types of Construction and fire ratings have the meanings as indicated in Table of the California Fire Code.) UB¢ Group R-1 occupancies §5217: Section 1003.4: Section 1003.4 of the California Fire Code is amended by adding subsection 1003.4.1 to read as follows: Section 1003.4.1 - Separation Walls. Structures which are larger than the maximum allowable area according to Table 1003-A for the appropriate type of construction, but which are divided into spaces that are less than the maximum allowable area by approved area separation walls, need not be equipped with approved automatic fire sprinkler systems when otherwise required by Section 1003.2.1 (1), (2), (3), (4) or (5); 98 CFC Pg. 5 and §5219: (Not used) Cede.:is amended to and §5221' Section 7902.2.2.1. Section 7902.2.2.1 of the California Fire Code is amended to read as follows: Section 7902.2.2.1 - Locations where aboveground tanks are prohibited. The storage of class I and II flammable or combustible liquids in aboveground tanks outside of buildings is prohibited except as further provided in this section. ' EXCEPTIONS: 1. Tanks used for motor vehicle fuel dispensing when enclosed within a flammable liquid storage vault constructed in accordance with the standards set by the Fire Chief. 2. Applications involving farms and construction projects as identified section 7904.2 of the Fire Code. 3. When the storage facility is located and constructed in accordance with the following requirements and standards: A. No such tank shall be used without first securing a Fire Department permit from the Fire Chief in accordance with the procedures provided in the Uniform Fire Code. B. Tanks shall be of an approved and listed type with minimum double wall construction, consisting of an interior shell compatible with the liquid being stored and a secondary containment shell with monitoring equipment to detect leakage. The outer shell shall be constructed of steel or other approved 98 CFC Pg. 6 material. The space between the inner and outer shell shall be filled with an approved, non-combustible insulating material. The tank shall have a "two-hour" fire rating. Tanks shall be installed and maintained as recommended by the manufacturer and as required by the Fire Code. C. Tanks shall be of the horizontal type. Tank size is limited to 20,000 gallons aggregate and no single compartment of the tank shall be larger than 10,000 gallons. Each site shall be limited to 20,000 gallons total. D. Tank sites shall be prohibited in residential areas. Tank sites shall be accessible via an all-weather surfaced roadway, with minimum 20 foot width. Tanks shall be surrounded by not less than 150 fOot clearance to any property line, building, public way, or any other feature determined by the Fire Chief to be a potential exposure to or from fire. E. The tank site shall be surrounded by security fencing (six feet high minimum) to restrict access to the tank area. Gates in the fence shall be locked except during transfer operations. Locks on gates shall provide for Fire Department access with a "Knox" brand key vault or control. Tank controls and openings shall be securely locked except during fuel transfer. Access to the tank area shall be limited to tank vehicles to on-load or off-load product and vehicles required for site maintenance. No fueling is permitted from the tank. F. The tank itself shall be mounted on a reinforced concrete slab engineered to support the full tank, extending beyond the exterior edges of the tank. The tank shall be sufficiently anchored to protect it from excessive movement during an earthquake or flood. G. The tank shall be surrounded by bollards. Bollards shall be (1) spaced at maximum four feet on center; (2) at least three feet high; (3) set in concrete to a depth equal to the height; (4) constructed of six inch diameter filled steel pipe; and (5) protected from corrosion. H. Fire extinguishers shall be located as required by the Fire Chief. I. An emergency shut-off switch shall be provided for tank pump(s) at a location approved by the Fire Chief. J. A fire hydrant capable of supplying 1000 gallons per minute shall be located between 200 and 400 feet from the containment area, adjacent to the access roadway. K. Approved Aqueous Film Forming Foam (AFFF) shall be supplied by the permittee to the Fire Department foam cache in the amount of 5 gallons foam for every 2000 gallons of storage capacity. L. A dike or berm shall surround the tank and tank vehicle transfer area. It shall be of sufficient size and depth to contain the total amount stored at the site. There shall be facilities to drain rain water from the containment area. No vegetation, combustible materials, drums or barrels are permitted within the containment area. M. Transfer hoses shall have check valves at both ends which prevent product flow unless hose is attached at both ends. §5222' (Reserved) 98 CFC Pg. 7 §5223: Section 7902.2.2.1.1. Section 7902.2.2.1.1 is hereby added to the California Fire Code to read as follows: Section 7902.2.2.1.1 - Existing Storage Locations. All existing storage for Class I and II flammable or combustible liquids in aboveground tanks in the City shall meet all requirements of this ordinance and the code provisions adopted hereunder. Storage tanks that, in the opinion of the Fire Chief, pose an unreasonable risk or fire hazard and do not comply with said requirements shall be removed within one year of written notice from the Fire Department. §5224: Section 7904.4.1.1- Section 7904.4.1.1 is hereby added to the California Fire Code to read as follows: Section 7904.4.1.1 - Location of Bulk Plants. No bulk plants shall be constructed within the City limits of the City of Ukiah, except if constructed in accordance with section 7902.2.2.1 of the California Fire Code. §5500: Section 1102.3: Repealer. California Fire Code Section 1102.3 is repealed and the regulations of this chapter of the Ukiah Municipal Code shall govern outdoor burning. SECTION TWO: This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE: This ordinance shall become effective 30 days after its adoption. INTRODUCED by title only on this 21st day of April, 1999 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: JIM MASTIN, MAYOR MARIE ULVILA, CITY CLERK 98 CFC Pg. 8 PASSED AND ADOPTED on this following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: day of , 1999 by the JIM MASTIN, MAYOR MARIE ULVILA, CITY CLERK 98 CFC Pg. 9 · 1998 CALIFORNIA FIRE CODE APPENDIX VI-E OCCUPANC' GROUp4 TABLE 5-A--EXTERIOR WALL AND OPENING PROTECTION BASED ON LOCATION ON PROPERTY FOR ALL CONSTRUCTION TYPES1,2,3._(continued) EXTERIOR WALLS Bearing '~ Nonbearing OPENINGS5 CONSTRUCTION Distances are measured to property lines (see Section 503). TYPE x 304.8 for mm Ii One-hour Two-hour N/C less than 5 feet Same as bearing except NR, N/C 40 ' Not permitted less than 5 feet One-hour N/C elsewhere feet or greater Protected less than 10 feet I1-N Two-hour N/C less than 5 feet Same as bearing Not permitted less than 5 feet One-hour N/C less than 20 feet NR, N/C elsewhere Protected less than 10 feet lll-N Four-hour N/C Four-hour N/C less than 5 feet Not permitted less than 5 feet Two-hour N/C less than 20 feet Protected less than 20 feet One-hour N/C less than 40 feet NR, N/C elsewhere V One-hour Two-hour less than 5 feet Same as bearing Not permitted less than 5 feet One-hour elsewhere Protected less than l0 feet V-N Two-hour less than 5 feet Same as bearing Not permitted less than 5 feet One-hour less than 20 feet NR elsewhere Protected less than 10 feet II One-hour One-hour N/C Same as bearing except NR, N/C 40- Protected less than 10 feet feet or greater II-N One-hour N/C less than 10 feet Same as bearing Protected less than 10 feet NR, N/C elsewhere Ill-N Four-hour N/C Four-hour N/C less than 5 feet Not permitted less than 5 feet Two-hour N/C less than 20 feet Protected less than l0 feet One-hour N/C less than 40 feet NR, N/C elsewhere V One-hour One-hour Same as bearing Protected less than l0 feet V-N One-hour less than 10 feet Same as bearing Protected less than 10 feet NR elsewhere I-ER. Four-hour N/C less than 5 feet Four-hour N/C less than 5 feet Not permitted less than 5 feet II-ER. Two-hour N/C elsewhere Two-hour N/C less than 20 feet Protected less than 20 feet III One-hour One-hour N/C less than 40 feet III-N IV-H.T. NR, N/C elsewhere II One-hour One-hour N/C Same as bearing except NR, N/C 40 - Not permitted less than 5 feet feet or greater Protected less than 10 feet Il-N3 One-hour N/C less than 20 feet Same as bearing Not permitted less than 5 feet NR, N/C elsewhere Protected less than 10 feet V One-hour One-hour Same as bearing Not permitted less than 5 feet Protected less than l0 feet V-N One-hour less than 20 feet Same as bearing Not permitted less than 5 feet NR elsewhere Protected less than l0 feet I-ER. Four-hour N/C Four-hour N/C less than 5 feet II-ER. Not permitted less than 5 feet Two-hour N/C less than 20 feet Protected less than 20 feet III One-hour One-hour N/C less than 40 feet III-N IV-HT. NR, N/C elsewhere II One-hour Two-hour N/C less than 5 feet Same as bearing except Not permitted less than 5 feet One-hour N/C elsewhere NR, N/C 40 feet or greater Protected less than 10 feet II-N Two-hour N/C less than 5 feet Same as bearing Not permitted less than 5 feet One-hour N/C less than 10 feet I NR, N/C elsewhere Protected less than 10 feet One-hour Two-hour less than 5 feet Same as bearing Not permitted less than 5 feet One-hour elsewhere Protected less than 10 feet V-N Two-hour less than 5 feet Same as bearing Not permitted less than 5 feet One-hour less than 10 feet . NR elsewhere Protected less than 10 feet A-3 A-4 B F-1 M S-l, S-3 E-I E_27 E-37 (Continued) 1-341 APPENDIX VI-E 1998 CALIFORNIA FIRE CODE -- TABLE 5-A--EXTERIOR WALL AND OPENING PROTECTION BASED ON LOCATION ON PROPERTY FOR ALL CONSTRUCTION TYPES1,2,3~Continued B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B BB EXTERIOR WALLS B Bearing I Nonbearlng OPENINGSs aB OCCUPANCY CONSTRUCTION Distances are measured to property lines (see Section 503). B GROUP4 TYPE x 304.8 for mm aB I-ER. Four-hour N/C less than 5 feet Four-hour N/C less than 5 feet Not permitted less than 3 feet B ii-ER. Two-hour N/C elsewhere Two-hour N/C less than 20 feet Protected less than 20 feet B 8 III One-hour One-hour N/C less than 40 feet B III-N B NR, N/C elsewhere B IV-H.T. B B 1I One-hour One-hour N/C Same as bearing Not permitted less than 5 feet aB F-2 NR, N/C 40 feet or greater Protected less than 10 feet B S-2 II-N3 One-hour N/C less than 5 feet B Same as beanng Not permitted less than 5 feet B NR, N/C elsewhere B Protected less than 10 feet B V One-hour One-hour Same as bearing B Not permitted less than 5 feet B B Protected less than 10 feet B V-N One-hour less than 5 feet Same as bearing Not permitted less than 5 feet B NR elsewhere B Protected less than 10 feet BB I-ER. Four_hour N/C NR N/C B Il-ER. Not restricted3 B B II One-hour One-hour N/C NR N/C B Not restricted3 B II-N NR N/C  H-12,3 Same as bearing Not restricted3 Ili One-hour 3 III-N 5 IV-H.T. Group H, Division i Occupancies are not allowed in buildings of these construction types. 5 V One-hour 3 V-N 3 I-ER. Four-hour N/C Four-hour N/C less than 5 feet Not permitted less than 5 feet 3 Il-ER. Two-hour N/C less than 10 feet Protected less than 20 feet ~ III One-hour One-hour N/C less than 40 feet III-N NR, N/C elsewhere IV-H.T. I! One-hour Four-hour N/C less than 5 feet Four-hour N/C less than 5 feet Not permitted less than 5 feet Two-hour N/C less than l0 feet Two-hour N/C less than l0 feet Protected less than 20 feet H_22,3 One-hour N/C elsewhere One-hour N/C less than 20 feet H_32,3 NR, N/C elsewhere H43 II-N Four-hour N/C less than 5 feet Same as bearing Not permitted less than 5 feet H-6 Two-hour N/C less than 10 feet Protected less than 20 feet H-7 One-hour N/C less than 20 feet NR, N/C elsewhere V One-hour Four-hour less than 5 feet Same as bearing Not permitted less than 5 feet Two-hour less than 10 feet Protected less than 20 feet One-hour elsewhere _ V-N Four-hour less than 5 feet Same as bearing Not permitted less than 5 feet Two-hour less than 10 feet Protected less than 20 feet One-hour less than 20 feet NR elsewhere I-ER Four-hour N/C Four-hour N/C less than 40 feet Protected less than 60 feet Il-ER. One-hour N/C less than 60 feet Ill One-hour NR, N/C elsewhere lli-N IV-H.T. II One-hour One-hour N/C Same as beating, except NR, Protected less than 60 feet H-52 N/C 60 feet or greater ll-N One-hour N/C less than 60 feet Same as beating Protected less than 60 feet NR, N/C elsewhere V One-hour One-hour Same as bearing Protected less than 60 feet V-N One-hour less than 60 feet Same as beating Protected less than 60 feet NR elsewhere l-l. i I-ER Four-hour N/C Four-hour N/C less than 5 feet Not permitted less than 5 feet !-!.2 ii-ER. Two-hour N/C less than 20 feet Protected less than 20 feet !-2 I-3 One-hour N/C less than 40 feet NR, N/C elsewhere Il One-hour Two-hour N/C less than 5 feet Same as beanng except Not permitted less than 5 feet l- !. l One-hour N/C elsewhere NR, N/C 40 feet or greater I-!.2 Protected less than 10 feet !_32 V One-hour Two-hour less than 5 feet Same as beanng Not permitted less than 5 feet One-hour elsewhere Protected less than l0 feet (Continued) 1-342 1998 CALIFORNIA FIRE CODE APPENDIX VI-E TABLE 5-A--EXTERIOR WALL AND OPENING PROTECTION BASED ON LOCATION ON PROPERTY FOR ALL CONSTRUCTION TYPESl,2,3--(Continued) EXTERIOR WALLS Bearing I Nonbearing OPENINGS$ OCCUPANCY CONSTRUCTION Distances are measured to property lines (see Section 503). GROUP4 TYPE x 304.8 for mm !-I .1 II-N 1-1.2 III-N I-?~ V-N These occupancies are not allowed in buildings of these construction types.6 1-3 ... !-3 IV-H.T. Group I, Division 3 Occupancies are not allowed in buildings of this construction type. I-1. ! III One-hour Four-hour N/C Same as bearing except Not permitted less than 5 feet I- 1.2 NR, N/C 40 feet or greater Protected less than 20 feet 1-2 I-3 I- 1. l IV-HT. Four-hour N/C Same as bearing except Not permitted less than 5 feet l- 1.2 NR, N/C 40 feet or greater Protected less than 20 feet I-2 II One-hour One-hour N/C Same as beating except Not permitted less than 5 feet 1-2 NR, N/C 40 feet or greater Protected less than 10 feet V One-hour One-hour Same as bearing Not permitted less than 5 feet Protected less than 10 feet I-ER. Four-hour N/C less than 3 feet Four-hour N/C less than 3 feet Not permitted less than 3 feet II-ER. Two-hour N/C elsewhere Two-hour N/C less than 20 feet Protected less than 20 feet III One-hour One-hour N/C less than 40 feet lll-N NR, N/C elsewhere IV-H.T. I1 One-hour One-hour N/C Same as bearing except Not permitted less than 5 feet R- 1 NR, N/C 40 feet or greater ll-N One-hour N/C less than 5 feet Same as bearing Not permitted less than 5 feet NR, N/C elsewhere V One-hour One-hour Same as bearing Not permitted less than 5 feet V-N One-hour less than 5 feet Same as bearing Not permitted less than 5 feet NR elsewhere I-ER. Four-hour N/C Four-hour N/C less than 3 feet Not permitted less than 3 feet II-ER. Two-hour N/C less than 20 feet Protected less than 20 feet Ill One-hour One-hour N/C less than 40 feet lII-N NR, N/C elsewhere IV-HT. II One-hour One-hour N/C Same as bearing except Not permitted less than 3 feet R-3 NR, N/C 40 feet or greater ll-N One-hour N/C less than 3 feet Same as bearing Not permitted less than 3 feet NR, N/C elsewhere V One-hour One-hour Same as bearing Not permitted less than 3 feet V-N One-hour less than 3 feet Same as bearing Not permitted less than 3 feet NR elsewhere I-ER One-hour N/C less than 10 feet Same as bearing Not permitted less than 5 feet II-ER. NR, N/C elsewhere II One-hour Protected less than 10 feet II-N3 S-4 III One-hour III-N IV-H.T. Group S, Division 4 open parking garages are not permitted in these types of construction. V One-hour V-N I-ER. Four-hour N/C less than 5 feet Four-hour N/C less than 5 feet Not permitted less than 5 feet Il-ER. Two-hour N/C elsewhere Two-hour N/C less than 20 feet Protected less than 20 feet Ill One-hour One-hour N/C less than 40 feet lll-N NR, N/C elsewhere IV-HT Il One-hour One-hour N/C ~ Same as bearing except NR, N/C 40 Not permitted less than 5 feet S-5 feet or greater Protected less than 20 feet ll-N3 One-hour N/C less than 20 feet Same as bearing except NR, N/C 40 Not permitted less than 5 feet NR, N/C elsewhere feet or greater Protected less than 20 feet V One-hour One-hour Same as bearing Not permitted less than 5 feet Protected less than 20 feet V-N3 One-hour less than 20 feet Same as bearing Not permitted less than 5 feet NR elsewhere Protected less than 20 feet (Continued) 1-343 B B B B B B B B B B B B B B B B B B B B B B B B B B B B B APPENDIX VI-E 1998 CALIFORNIA FIRE CODE OCCUPANCY GROUP4 U-I3 TABLE 5-A--EXTERIOR WALL AND OPENING PROTECTION BASED ON LOCATION ON PROPERTY FOR ALL CONSTRUCTION TYPES1,2,3__(Continued) CONSTRUCTION TYPE I-ER. II-ER. III One-hour III-N IV-H.T. !I One-hour V One-hour II-N2 V-N All Bearing Four-hour N/C One-hour N/C One-hour One-hour N/C less than 3 feet3 NR, N/C elsewhere One-hour less than 3 feet3 NR elsewhere EXTERIOR WALLS Distances are measured to property lines (sea Section 503). x 304.8 for mm Four-hour N/C less than 3 feet Two-hour N/C less than 20 feet One-hour N/C less than 40 feet NR, N/C elsewhere OPENINGSs Same as beating Not permitted less than 3 feet Protected less than 20 feet Same as bearing except Not permitted less than 3 feet NR, N/C 40 feet or greater Same as bearing Not permitted less than 3 feet Same as bearing Not permitted less than 3 feet Not permitted less than 3 feet Not regulated B N/C-- Noncombustible. B NR -- Nonrated. B B H.T.-- Heavy timber. B ER. -- Fire resistive. B B ISee Section 503 for types of walls affected and requirements covering percentage of openings permitted in exterior walls. For walls facing streets, yards and public B ways, see also Section 601.5. B B 2For additional restrictions see Chapters 3 and 6. B B 3For special provisions and exceptions, see also Section 503.4. B 4See Table 3-A for a description of each occupancy type. B B 5Openings requiring protection in exterior walls shall be protected by a fire assembly having at least a three-fourths-hour fire-protection rating. B B 6See Section 308.2.1, Exception 3. il '/Group E, Divisions 2 and 3 Occupancies having an occupant load of not more than 20 may have exterior wall and opening protection as required for Group R, Division 3 Occupancies. Attachment 2 Ukiah Valley General Plan and Growth Management Program Chapter IV, Section 3.03 ,City of Ukiah ~ Mendocino County Ukiah Valley General Plan and Growth Management Progran~ IV.3. Safety ~ Page 9 Policy SF-3. I: Ensure adequate standards for development within the One Hundred Year Flood Plain. Implementation Measure SF-3.1 (a): The Land Development Code shall incorporate standards and restrictions for development within identified floodplains or areas subject to inundation by a one hundred year flood. [Timeframe for completion: Ongoing planning period ~t, Measure applies to: City and County ~t, Agency/Department responsible: Department of Planning, Department of Planning and Building] Policy $F-3.2: Avoid development in the Russian River floodway. Implementation Measure SF-3.2(a): Establish site development standards to ensure that new development within the Russian River floodway is kept to the absolute minimum. The standards shall prohibit development within the floodway except as permitted by Federal Emergency Management Agency Flood Insurance Program standards and regulations. [Timeframe for completion: Ongoing planning period ~I, Measure applies to: City and County ~, Agency/Department responsible: Department of Planning, Department of Planning and Building] Goal SF-4: Strive for a flood-safe community. Policy SF-4.1: Avoid critical public facilities in areas subject to flooding. Implementation Measure SF-4.1(a): To the extent feasible, the public agencies shall avoid 3.03 constructing new critical facilities -- public safety, public health, water and sewer treatment facilities -- within areas subject to one hundred year floods. It is recognized that certain facilities must be sited to meet other development or regulatory criteria, and as such are not precluded from building within a flood plain if the flood-prone location is a feasible site. [Timeframe for completion: Ongoing plann- ing period ~, Measure applies to: City and County 4, Agency/Department responsible: City Council, Board of Supervisors] Fire and wildland fire protection and prevention 3.03.01 Summary of major findings Fire protection is provided in the Planning Area by three agencies. The California Department of Forestry and Fire Protection (CDFFP) has primary responsibility for wildland fire suppression. Within the City limits, the Ukiah Department of Public Safety -- combined police and fire departments -- has primarily responsibility. In most of the unincorporated Planning Area, the Ukiah Valley Fire District has primary responsibility. Within the City limits, the City is also responsible for primary response to wild land fires. 3.03.01(A) Urban fire protection and prevention The City of Ukiah provides fire protection as one of its City services. Prior to 1988, the City also served as the fire department for the Ukiah Valley Fire District. Beginning in 1988, the District implemented its own administration, prevention programs, and suppression responsibility. Both the City and the District utilize a combination of paid firefighters and reserve volunteers. During the period of 1973 through 1994, the number of fire calls have decreased, while the number of medical calls increased significantly to nearly three-quarters of all fire department calls in both the City Adopted by the City CouncJl: December 6. 1995 Ukiah Valley General Plan and Growth Management Program City of Uklah ~ Mendocino County, California IV.3. Safety ~, Page 10 and the District. The number of emergency responses in the Planning Area has increased significantly over the past 20 years. Combining District and City data, the average annual number of responses have increased from 793 (1973-1977) to 826 (1978-1982) to 1,130 (1983-1987) to 2,706 in 1993. The dollar loss from fire damage has been decreasing as a result of fewer emergency calls for fire suppression. The decrease in fire calls and losses come from a combination of sources. Increased training and more available full time and volunteer staff provide better response to fire calls. The equipment used by fu'efighters has improved and been modernized by the City and the District. New fire regulations and new building technology at the local and state level have improved the resistance of structures to fire. Development of low cost smoke detectors and requirements for mandatory installation of detectors in residences also has had a significant effect in the reduction of fire damage. There are still opportunities for improvement and enhancement to the fire services. As the Valley increases its role as the center of business and commerce for the Mendocino-Lake County areas, more commercial and industrial buildings will be constructed. Commercial and industrial uses have larger buildings, higher property values, and a greater number of persons exposed to risk. In addition, most commercial and industrial buildings have some hazardous or toxic materials stored or in use. Pre-planning from the permitting through the construction stage ensures that the primary fire responder has information about the design of the building, location of storage, and the types of materials in the building. In addition to pre-planning, a secure "key vault" allowing fire department access to the building can save time and damage when an emergency occurs. Fire control sprinklers greatly decrease risk from £u'e danger in these buildings. As residential development begins to move higher up the hillside, urban development is encroaching into high fire danger areas. Within the City, the western hills are a high fire danger area, where special development requirements are needed to ensure safe emergency access, appropriate onsite water supplies, and proper structural materials and landscaping to resist fire. Additionally, evacuation routes may be required to move residents out of fire-prone areas and move in fire equipment. In the County, similar conditions also occur within the Ukiah Valley Fire District territory. Some of the private property may be in areas in which the State imposes its "fire safe standards." To provide flexibility between both local needs and State requirements, the Land Use Element requires conformance to "fire safety standards" for all new subdivisions and building permits. ~ In addition, the District has the flexibility to enact its own local ordinance or adopt development requirements. Ongoing development will increase demand for service in both the City and the County Fire Districts. The fire departments will need to accumulate funds for capital equipment or facilities. These funds can be collected through impact fees, special assessments approved by voters, or through the sale of voter- approved bonds. Imposing any special revenue program requires conformance to State laws related to public funding. The City has a Catastrophic Event Response Plan, sometimes called an "emergency response plan," that provides for emergency evacuation routes and the management of the emergency with other area agencies. This Plan is incorporated into the General Plan by reference so that the General Plan does not need to be revised every time the City revises the response plan. The Catastrophic Event Response Plan '"Fire Safe Standards," 14 CCR 1207, are the minimum requirements established for public and private development by the California Department of Forestry and Fire Prevention. Adopted by the City Coundl: December 6, 1995 City of Uklah il~ Mendocino County Ukiah Valley General Plan and Growth Management Progran, __ IV.3. Safety 4, Page 11 is periodically updated by the Public Safety Department. The last update was in 1994 and 1995, which had not been presented to the Council at the time the General Plan was first adopted. The City is moving towards increasing the technology of fire prevention and "fast response." For many years, commercial and industrial land uses have been required to install sprinkler systems. Recently, home-based sprinkler systems that are acceptable from both an aesthetic and functional basis have begun appearing in residences. The City Fire Department wants to see sprinkler systems required in all new construction -- residential, as well as commercial and industrial. 3.03.01(B) Wildland fires The California Department of Forestry and Fire Protection is responsible for wildland fire response and suppression. The Department also provides structure protection services to the County for areas not within the Ukiah Valley Fire District boundaries. CDFFP has flying tankers based at the Ukiah Municipal Airport during the fire season as well. Wildland fires move quickly through the dry brush on the hillsides. The manzanita and scrub vegetation have high oil and fuel contents that burn quickly with extreme heat. To minimize the impact of fire on residences and other structures, CDFFP imposes the "Fire Safe Regulations" that require minimum standards for access, lengths of dead end roads, slope of roads, and clearance of flammable vegetation around structures. Of the 113 total number of CDFFP fire responses in Fiscal 1993-94, 36 were from careless burning, ten caused by campfires, and eleven were arson. The City also enforces fare code regulations in hillside areas within the incorporated boundaries using the state standards as the model. 3.03.01(C) The Valley-Wide Task Force In 1991, the joint citizen committee called the "Valley-Wide Task Force" was seated with the responsibility of review and recommending changes in the administration and management of public services in the Ukiah Valley. The Task Force completed its work with a series of lrmdings and recommendations, many of which are incorporated into the General Plan. The role of the Task Force was to find a way to provide the citizens of the Ukiah Valley with better and more efficient governmental services. The Committee concluded that fare service in the Ukiah Valley is above average based on the expectations of the area and service in similar communities.2 The City of Ukiah and the Ukiah Valley Fire District work effectively together to provide the most efficient response possible. Both the City and the District increasingly integrate volunteer firefighters into operations. The volunteers greatly enhance the service level in the Valley, and improve the cost effectiveness of the agencies. As the population grows, the need for cooperation will be even greater. The issues related to jurisdiction and efficient response may, in the long term, lead to the consolidation of the two agencies. The Task Force was concerned that the Valley's current catastrophic emergency response capabilities are at unacceptable levels. Steps must be taken to develop and implement an Action Plan to coordinate the resources of both the public and private sectors in responding to catastrophes. Since the Task Force submitted its recommendations, a Valley-wide "Emergency Response Plan" has been prepared. The Plan was undergoing review at the time the General Plan was being prepared for adoption. 2Ukiah Valley-Wide Task Force, "Report and Recommendations" (Ukiah: City of Ukiah, August, 1991), p. 12+. Adopted by the City Council: December 6, 1995 --_ Ukiah Valle~~y General Plan and Growth Management Program City Of Uklah ~' Mendocino County, California IV.3. Safety ~. Page ]~ The Task Force recommended the formation of a Joint Powers Authority (JPA) to optimize the delivery of fire service in the Ukiah Valley. The JPA is intended to include representatives from the City of Ukiah and the Ukiah Valley Fire District. The goal of the JPA is to provide training, hazardous material response, and coordinated purchasing. 3.03.02 Goal SF-5: Policy SF-5.1.- Goal SF-6: Policy SF-6.1: Goal SF-7: General Plan goals, policies, and implementing programs Standardize the delivery of f'u'e protection services. Improve the quality of service throughout the Planning Area. Implementation Measure SF-5.1(a).. By the conclusion of the long-term planning period, achieve a maximum response time appropriate to the size of the territory served by the Fire Protection agency. [Timeframe for completion: Long-term planning period g. Measure applies to: City and Ukiah Valley Fire District ~. Agency/Department responsible: City Fire Department, Ukiah Valley Fire District] Implementation Measure SF-5. l(b): Provide coordinated training between the City and District fire fighters. [Timeframe for completion: Ongoing planning period ~, Measure applies to: City and Ukiah Valley Fire District ~, Agency/Department responsible: Fire Departments] Improve Insurance Service Office ([SO) ratings. Optimize the ISO ratings of the individual fire service organizations, while continuing to balance cost/quality trade-offs. Implementation Measure SF-6. l(a): The City, County, Special Districts, and the State shall work together to implement ISO recommendations and take steps necessary to maintain or improve the areas' ISO ratings.3 [Timeframe for completion: Ongoing plann- ing period ~. Measure applies to: City, County,4 and Ukiah Valley Fire District; State involvement cannot be mandated ~, Agency/Department responsible: City Council, Board of Supervisors, Fire District Board] Improve the f'we safety of new buildings as appropriate to protect life and property. Policy SF-7.1: Improve fire safety systems as appropriate for residential, and appropriate commercial, and industrial uses. Implementation Measure SF-7.1 (a): Within the land development code or the building code, develop standards when to require the installation of sprinkler systems in ~ residential, and appropriate commercial and industrial uses as prescribed in the Uniform Fire Code as amended locally. [Timeframe for completion: Ongoing planning period ~, Measure applies to: City ~, Agency/Departmentresponsible: Division of Public Safety Department] sit is recognized that based on Insurance Services Office ratings, the City and the District will ultimately reach an ISO level that is the best achievable level for either the City or the District. The intent of this measure is to ensure that the agencies work to maintain ISO levels that are cost effective for the communities. 4County involvement is through the Development Review process. The County has the ability to enforce fire safety standards needed by the District through its Zoning, Subdivision, and other Development Codes. Adopted by the City Council: December 6, 1995 City of Ukiah ~ Mendocino County ?,, Ukiah Valley General Plan and Growth Management Progran~ Goal SF-8: Policy $F-8. I: IV.3. Safety 4. Page 13 Continue to maintain cooperative and mutual aid agreements. Maintain aid agreements between agencies to ensure maximum utilization of Valley resources. Implementation Measure SF-8.1 (a): Review resources available to each fire service provider and define the most appropriate agreements to provide Valley residents with maximum fire protection. [Timeframe for completion: Ongoing planning pedod 4. Mea- sure applies to: City, County, and Ukiah Valley Fire Distdct 4. Agency/Department respon- sible: City Council, Board of Supervisors, Fire Distdct Board] Goal SF-9: Policy SF-9.1: Coordinate equipment and inter-agency communications. Maintain common or inter-linked communications facilities. Implementation Measure SF-9.1(a): Ensure that all communication equipment is capable of receiving and transmitting to other emergency response agencies in the Valley. [Timeframe for completion: Ongoing planning period 4. Measure applies to: City, County, and Ukiah Valley Fire Distdct 4. Agency/Department responsible: City Council, County Shedff and Emergency Services, Fire District Board] Policy SF-9. 2: Coordinate equipment purchases for financial savings and compatibility. Implementation Measure SF-9. 2(a): Join together to purchase equipment in order to increase agencies' buying power when feasible and ensure the compatibility of equipment. [Timeframe for completion: Ongoing planning period 4. Measure applies to: City, County, and Ukiah Valley Fire District 4. Agency/Department responsible: City Council, Board of Supervisors, Fire Distdct Board] Goal SF-10: Policy SF-IO. 1: Increase public education of fh'e prevention. Inform property owners and residents of the need to prevent fires and protect people and property from damage. Implementation Measure SF-IO. 1 (a): During the short-term planning period, the District and the City shall work together to prepare an informational brochure that explains how to implement fire safety standards at home, work, and play. [Time.me for comple- tion: Ongoing planning period 4. Measure applies to: City and Ukiah Valley Fire District Agency/Department responsible: Fire Departments] Goal SF-11: Poffcy SF-11.1: Develop a Valley-Wide Catastrophic Emergency Response Plan. Develop a plan to address immediate-term emergency response in the hours and days following a catastrophic emergency. Implementation Measure SF-11.1(a): Using a mutually empowered group or joint powers authority -- and incorporating private sector expertise -- during the short-term planning period, the City, the Ukiah Valley Fire District, Califomia Highway Patrol, and CDFFP, and the County Emergency Services Office shall work together to prepare a Valley-wide Catastrophic Emergency Response Action Plan. The Plan shall be developed by a committee of representatives from both the public and private sectors. [Timeframe for completion: Short-term planning period 4. Measure ap- Adopted by the City Council: December 6, 1995 Ukiah Valley General Plan and Growth Management Program City Of Ukiah ~ Mendocino County, California IV. 3. Safety 4, Page 14 plies to: City, County, and Ukiah Valley Fire District 4, Agency/Department responsible: City Council, County Office of Emergency Services, Fire District] Implementation Measure SF-11.1 (b): The Action Plan shall be a practical, working document, which addresses the first seventy-two hours following the catastrophe. The plan shall, at a minimum, define emergency response process, identify available resources and a comprehensive communications strategy. [Timetrarne for completion: Short-term planning period 4, Measure applies to: City, County, and Ukiah Valley Fire District 4, Agency/Department responsible: City Council, County Office of Emergency Services, Fire District] Implementation Measure SF-11.1 (c): As part of the Plan's development, the Committee shall conduct a public assessment of local emergency needs and investigate how other areas are handling emergency preparedness. [Timeframe for completion: Short-term planning period 4, Measure applies to: City, County, and Ukiah Valley Fire District 4, Agen- cy/Departrnent responsible: City Council, County Office of Emergency Services, Fire District] Goal SF-I2: Establish "Fire Safety Standards." Policy SF-I2. I: In coordination with the State Fire Safe Standards (14 CCR §1207), ensure locally- oriented fire safety requirements. Implementation Measure SF-I2. l (a): During the short-term planning period, the City, County, and Ukiah Valley Fire District shall prepare and adopt "Ukiah Valley Fire Safety Requirements" that, at a minimum, are equal to or greater than the State of California's standards and that address site development standards, structure flammable vegetation clearance5, road access, and provisions for peakload water supply. [Timeframe for completion: Short-term planning period 4, Measure applies to: City, County, and Ukiah Valley Fire District 4, Agency/Department responsible: City Council, County Office of Emergency Services, Fire District] 3.04 Police services and public safety T he City of Ukiah maintains a 24-officer Police Department, consisting of the Public Safety Director, 2 Captains, 5 Sergeants, and 16 Patrol Officers, in addition to 2 part-time Community Service Officers, and 1 part time Animal Control Officer The D - · epartment performs all the duties and assignments typically associated with protecting the community, and securing the public's safety, and the Department maintains an exemplary record in performing these functions to the highest standards. In addition to the typical police and public safety functions, the Department maintains the 9-1-1 emergency dispatch service; provides animal control; maintains both a police cadet and police reserve program; provides in-school programs to teach self esteem and drug awareness; contributes one officer to the Mendocino County Drug Task Force; cooperates and coordinates with outlying police agencies (sheriff, highway patrol, etc.) to provide service beyond the City limits; and maintains the Community Oriented Policing program which assists community groups such as Neighborhood Watch in deterring crime in various areas of the community. 5Fire clearance on hillside lots should be done to hillside development zone standards. Adopted by the City Council: December 6, 1995 Attachment 3 National Fire Incident Statistics By: Major Property Class of Incidents Reported Civilian Deaths by Property Use Civilian Injuries by Property Use Property Damage by Major Property Use National Fire Protection Association Fire Protection Handbook Eighteenth Edition Industrial environment (2.1%) Other structures (1.9%) Mobile environmenl (21.1%) AMERICA'S FIRE PROBLEM AND FIRE PROTECTION 1-7 -- American community (3.9%) Homes and garages (23.9%) Outdoor and other (4.4%) Mobile environment (10.4%) Other structures (1.1%) Industrial environment (3.5%) Other (6.0%) American community (8.3%) Outdoor (41.1%) FIG. 1-IF. Reported fire incidents by major property class (1989-! 993). (Source: NFIRS attd NFPA National Fire Experi- ettce Survey) Mobile environment Outdoor and other (1.6%) (13.5%) Other structures (0.9%) J,.Industrial ~lnvironment .3%) ~- American i community (3.1%) Homes and garages (79.2%) i"!(;. I-IG. Civilian.fire deaths i~y property use (1989-1993). (Source: NI"IRS attd NFI'A National Fire Experience Surv(:v) Homes and garages (72.3%) FIG. 1-IH. Civilian fire injuries by property use (1989-1993). (Source: NFIRS attd NFPA National Fire Experience Survey) American community (15.3%) Other (0.5%) Mobile environment (11.6%) Other S (3.4%) Industrial Homes and environment garages (52.1%) (15.5%) ~k_._~ Outdoor (1.5%) FIG. !-!i. Direct properO, damage Ihv ntajor property use (1989-1993). (Source: NFIRS attd NFPA National Fire Experi- ettce Sttrvey) Attachment 4 Automatic Sprinklers, A 1 O-Year Study Study Conducted By: City of Scottsdale, Arizona Rural Metro Fire Department Home Fire Sprinkler Coalition Acloser review of the impact of the passage of Ordinance #1709 on June 4, 1985 by the City of Scottsdale shows this event was one of the most significant, positive actions that has been taken by the leadership of this rapidly changing community. Without the encouragement, integrity and support from these community leaders, this type of progressive action could not have been accomplished. In late 1989, several independent fire service consultants evaluated the entire fire protection and emergency medical system for the Scottsdale City Council. It is interesting to review the comments that were made about the Scottsdale Sprinkler Ordinance at that time. 1989 Fire Panel Report for the Scottsdale City Manager Panel Chairman: Chief Ray Picard, Huntington Beach, CA "North Scottsdale is protected by some of the most unique and effective fire prevention measures in the nation. Scottsdale is like in first place, right at the top nationally, when it comes to built-in prevention systems, such as required by the City's sprinkler ordinance." 1990 University City Science Center Consultant Report ".... Rural Metro has a model prevention and inspections program .... The cornerstone of the fire prevention program is the installation of fire sprinkler systems in all new commercial and residential units. This has controlled and will continue to control the amount of fire risk in the community. Their sprinkler program, coupled with an active inspections program provides the citizens of Scottsdale with a higher degree of safety than is available in most communities." The following information is a review of the overall positive impact the implementation of this type of sprin- kler ordinance has had on the fire history in the City of Scottsdale. January 1, 1985 through January 1, 1996 Total Working Structure Fires in Sprinklered Buildings Occupancy Types for Incidents Commercial Total Value of Incident Properties Total Fire Loss at 109 Incidents Definite Lives Saved Average Loss per Sprinklered Incident Average Loss per Non Sprinklered Incident Sprinkler Head Activation Rates 1-2 Heads (100) 3 or more (9) Multi-Family Single Family Estimated Sprinkler Water per Incident Estimated Suppression Water Comparison Estimated Sprinkler Flow per Residential Incident Estimated Suppression Water per Residential Incident 109 65 26 18 $620,765,000 $211,950 8 $1,945 $17,067 92% 8% 299 gls 5,996 gls 209 gls 3,290 gls Fig 7-1 30 When evaluating the impact this protection has had on residential structures, it is interesting to note how close the estimates from the 1982 sprinkler tests are to the actual 10 year history. Both single family and multi-family records are included due to the compatibility of the technology, protection levels and installa- tion requirements. Commercial activation information is not included in this review, with the exception of lives saved. Sentry Tests Single Family Multi Family 10 year Total # Fires 8 18 26 Avg Loss (spr) $2,150 $1,689 $1,398 Avg Loss (non) $14,500 $9,571' NA Total Loss (spr) $17,200 $30,400 $36,350 Total Potential $560,000 $5,393,000 $20,066,000 Max Loss $32,500 $15,000 $12,000 type of fire Xmas Tree Arson Heater Hds Activated 6 13 2 Definite Lives Saved NA I 3 $1,544 $11,624' $66,750 $25,459,000 NA 8 (including commercial) Fig 7-2 City Coverage of Protected Residential Penetration Unit Type Single Family Residential Multi-Family Residential Non-Sprinklered 37,652 14,888 Spdnklered Dwellings 19,649 13,938 Total Units 57,301 28,826 % Homes Protected 35% 49% (39% City total) Fig 7-3 Over the duration of this 10 year study, the City of Scottsdale experienced 598 fire incidents in res- idential structures. Of these fire incidentS, 7.35% or 44 events resulted in sprinkler activation. The review of the 44 residential type activations indicate, 41 were controlled or contained with one or two sprinkler heads activating. Two of the three that needed additional heads were flammable liquid arson fires. The largest multiple head activation resulted from a flammable liquid pour which activated 13 sprinklers. A closer evaluation of the fire cause for the 44 residential activations is included in the following chart. Causes of Fires in Sprinklered Residential Structures Cooking 27.4% 12 Total Smoking / Matches 18.1 8 Electrical 18.1 8 Arson / Suspicious 11.4 5 Trash 11.4 5 Gas Leak 6.8 3 Construction 6.8 3 Fig 7-4 31 Attachment 5 "The Case For Residential Sprinklers" Source: National Fire Sprinkler Association l'he Case for Residential Sprinklers · http://www.nfsa, org/THECASE.htm I The Case for Residential Sprinklers Residential sprinklers represent a different approach and technology. They add fire suppression to the early warning of smoke detectors. First, a heat sensitive element-called the fusible link-detects the heat fi.om fires. Second, the sprinkler releases water on the fire, extinguishing the fires or conf'ming the fire until the fire department arrives. It is the ability of sprinkler systems to control or extinguish fires in their early stages that makes them such a critical tool in fire protection strategy. Each sprinkler head responds independently, so that when heat is detected and the sprinkler goes off-which is referred to as activatlon -it puts water only on the affected area and not throughout the rest of the house or building. In roughly 90 percent of all documented sprinkler activations in residences, one sprinkler has been sufficient to control the f'lre15 The Appeal of Sprinkler Systems The cost of sprinklers is significant compared to smoke detector costs. But the appeal of sprinklers is also significantly geared, for several basic reasons: · Sprinklers offer a package of protection that is far broader than what can be achieved by other interventions. With sprinklers, the homeowners are protecting not only lives, but also the property, the furnishings, and all the intangibles of residential security and peace of mind · Sprinklers achieve these benefits with proven automatic technology. Like other state-of-the-art automatic restraint systems (e.g. airbags), they do not rely on changed human behavior to prevent accidents and loss. The vast majority of all residential fires today are estimated to have behavioral causes-like careless smoking, unattended cooking or children playing with fire. While we cannot design adults to never smoke carelessly or all children to not hide in the closet after they have accidentally set a fire, we can design sprinkler systems to control the results of this behavior. Sprinklers offer opportunities for more effective use of fire and emergency service resources. Sprinklers systems do not necessarily reduce the number of calls for firefighters, but they do reduce the severity of the fire, thereby reducing danger to firefighters and complexity of response. And because sprinklers could diminish the requirements of fire suppression, they also make it possible for the fire service to allocate more resources to important Emergency Medical Service (EMS) demands, search and rescue needs, etc. 16 Sprinkler Experience to Date Ten years ago there was little experience with how sprinklers-if they were installed in significant numbers of residential dwellings-would affect the nationwide fire problem. Fortunately, we are now beginning to build a significant body of experience in various locations across the country. Much of this work has been supported by the United States Fire Administration (USFA) as part of a concerted public and private sector effort to determine the appropriate role of residential sprinklers in the country's overall fu'e suppression and protection strategy. Some of the most extensive experience with residential sprinklers is reflected in the following locations or projects: San Clemente, California in 1978, was the Nation's first jurisdiction to require residential fire sprinklers in all new properties. · Operation San Francisco, which in the early 1980s served as a national pilot project for residential sprinkler application and testing. · Operation Life Safety, a public/private consortium that, among other activities, monitors residential sprinkler activations all across the country, and tracks the human and property loss statistics for each of those activations. · Cobb County, Georgia, which has tested voluntary incentives, resulting in reduced construction costs, for builders who install sprinklers in new multi-family housing. · Napa, California, where a series of ordinances now require automatic sprinkler protection for a variety of new single and multi-family residences, including all new homes built more than 1.5 miles from a fire station. · Prince George's County, Maryland, which has required automatic fire sprinklers for all new residential construction, including single family dwellings, since 1987. · Scottsdale, Arizona, which passed the nation's most comprehensive sprinkler ordinance in 1985, requiring an automatic sprinkler system in every room of every new industrial, commercial or residential building in the city. I of 6 02/02/99 13:14:24 I'he Case for Residential Sprinklers http://www.n£sa.org/THECASE.hm Several "retrofit" demonstration projects, supported by USFA and the National Association of Honie Builders Research Center (NAHB-RC), to design and install sprinklers in low income single and multi-family housing units undergoing rehabilitation in a number of U.S. cities. A self-contained, limited water supply sprinkler research and development project of USFA targeting mobile home fke safety. Several demonstration projects, supported by USFA and NAHB-RC to identify barriers to residential sprinklers and solutions to these problems. Port Angeles, Washington has been requiring sprinklers since 1986 in all newly constructed multi-family residential properties. They have also implemented a combination residential sprinkler system program reducing the cost of sprinkler installation by 30%. Subdivisions four minutes from a fire station are required to be sprinklered. The Major Conclusions for Experience with Sprinklers It is possible to draw a number of important conclusions about residential sprinklers fi'om the projects and experience just listed. Most Significantly: 1. Residential Sprinklers Save Lives The evidence on this point is overwhelming. There has not been a single residential fire fatality in a residence with a sprinkler system in either Napa, California or Cobb County, Georgia since the inception of those programs. There has not been a single fire fatality in Prince George's County, Maryland in a building with a sprinkler system. Scottsdale, Arizona credits sprinkler systems with saving up to 52 lives since the ordinance passed in 1985. A 1984 report by the Bureau of Standards/National Institute of Standards and Technology estimated that the effect of adding fire sprinklers when smoke detectors are already present could reduce the number of fire fatalities by 63 percent. A NFPA analysis of national data, collected from 1983 to 1992, indicates the number of fire deaths per 1,000 fires was reduced by 57 percent in homes with sprinklers. 2. Residential Sprinklers Reduce Property Loss Again, the evidence is dramatic. Cobb County, Georgia and Napa, California reported minimal or incidental damage for all of their sprinkler activations, against potential losses extending into the millions, especially for Cobb's multi-family units. Nationally, average property loss in homes with sprinkers is 38% lower than homes without sprinklers, according to a NFPA survey of home fires reported to fire departments from 1983 - 1992. Where communities have a great deal of experience with residential fire sprinklers the property loss reduction can be much higher. In Scottsdale, fire loss hit a ten-year low in 1992, despite nearly 30 percent population growth in the city in the previous decade. Scottsdale's tracking data show that the average loss in a home with sprinklers in the city, since 1985, has been $1,382, while the figure for the average loss in a house without sprinklers is $3,928. 3. Residential Sprinklers Costs Can Be Substantially Reduced and Offset Builders are understandably reluctant to add to the cost of new construction, especially in a tough economy and at a time when there is already concern that large numbers of Americans are priced out of the new housing market. Important research is underway to advance the technology, reduce the cost and identify ways to overcome barriers to widespread use. There is increasing evidence that innovations like combining the sprinkler system with the in-home plumbing system, streamlining of the design and permit process, acceptance of building code alternatives and new ideas in site plans for subdivisions can change the economics of sprinkler decisions. Building code alternatives that communities can consider include: reduction in fire rated gypsum wall board requirements, alterations to attic fire stops, and reduced fire retardant standards for both masonry walls and doors. Cobb County, GA, is a national leader in building code alternatives, particularly for multi-family units. 2 of 6 02/02/99 13'!4:2 Fhe Case for Residential Sprinklers http://www.nfsa.org/THECA SE.htrr More widespread is the use of alternatives in site plans for subdivisions that use residential fire sprinklers. Variations in length of set back, density of housing units, street width, turn around radius in cul-de-sacs, water main size and distance between fire hydrants, among others, produce cost savings for builders. The United States Fire Administration is sponsoring a program with the National Association of Home Builders Research Center and the International City Management Association to identify barriers to residential fire sprinklers and test alternatives. They have developed and are testing a guide to simplify residential fire sprinkler system design and engineering and are working with combined domestic water and sprinkler system installations. In Cedar Rapids, IA, demonstrations, using the guide and a combined system, whole-sale costs have dropped under 50 cents per square foot. In their Prince George's County, MD, work, and in eight other sites, the guide has dropped costs to about 80 cents per square foot. Combined systems are expected to reduce these costs further. 4. Over Time, Residential Sprinklers Will Slow Increases in the Cost of Fire Protection and Allow the Fire Service to Put More Emphasis on Other Pressing Emergency Resource Needs. Systematic studies of the comparative cost of fire service operation with and without residential sprinklers have not yet been done on a national basis, but individual community experience establishes a clear trend, especially in communities where rapid population growth would otherwise require significant expansion of the fire service. Several high-growth California communities report reduced growth of fire department costs, without any reduction in level of service. Former San Clemente Fire Chief Ron Coleman-who is now the California State Fire Marshal-recently noted how his service "used sprinklers as a means of controlling the fire problem without enormous increases in fire stations, equipment and manpower, as the communities were being built up." Similar trends are reported for Scottsdale, Arizona, which grew by nearly 30, percent in the seven years after passage of the sprinkler ordinance. Today, Scottsdale citizens pay 30-50 percent less for fire services than residents in surrounding communities. But at the same time, according to Scottsdale officials, the city's Rural/Metro fire service is able to employ more than 50 percent more fire prevention personnel than the regional average. 17 These individuals spend their time in public fire education, building inspection, plan review, arson investigation, and fire prevention administration. This reallocation of available resources, to growing EMS demands or to other basic public services (education or police for example) can be a significant benefit to localities across the country. 5. Residential Sprinklers Have Potential to Reduce Homeowner and Property Insurance Costs At the present time, insurance reductions are much more common for multi-family units with sprinklers, or for institutional kinds of residential properties-nursing homes, dormitories, etc.-than they are for single family units. Owners of four of the five multi-family units involved in the USFA sprinkler retrofit project received reduction in insurance premiums, for example, after installation of sprinklers. The rate of reduction ranged from 4-40 percent. Is In the one and two family unit market, reductions occur, but thus far the timetable for action is longer and the percentages of reduction less dramatic. Collectively, more work is necessary to encourage the insurance industry to carry long-standing commercial insurance discounts for sprinkler systems to the residential market. In general, the Insurance Service Office (ISO) recommends a 13 percent discount for a one or two family residential sprinkler system meeting NFPA 13D standards-with 2 percent more if smoke detectors are also present. This is from the total premium, not just the fire portion. 19 The evidence from communities that have led the way with voluntary sprinkler programs or ordinances suggests that benefits to date are substantial, for both saved lives and saved property. The evidence further suggests that down-the-road benefits, in terms of reduced construction and insurance costs, and greater control of future fire service cost increases, will also be substantial. Protecting Lives and Property with Residential Sprinklers: Where are We Today? 1. The incidence of residential sprinklers nation-wide is extremely low. Today, residential sprinklers are probably found in fewer than one percent of all one and two family housing units. The nationwide figure for multi-family units, while believed to be greater, is probably less than I0 percent. Incidence of residential sprinklers in communities with ordinances and voluntary programs ran considerably higher-Prince George's County in Maryland estimates that 20 percent of all multi-family units, and 4 percent of one and two family units, now have sprinkler systems, for example. But nationwide, the penetration numbers are very low, especially if existing housing stock, as opposed to new, is 3 of 6 02/02/99 13:14:2 l'he Case for Residential Sprinklers http://www.n fsa.org/TH ECAS E.htm considered. 2. A substantial amount of the research and demonstration work, to develop the technology for quick, reliable, and affordable sprinklers, has been completed. USFA-supported research in the last 15 years has produced significant technological gain. The basic technology has been made to activate much faster (sprinklers now exist for residential use that have a response time five times faster than commercial sprinklers). Sprinklers have been adapted to meet the particular requirements of virtually every kind of residential housing. Sprinklers are no longer unattractive (in the sense of being less obtrusive to the homeowner). Sprinklers are increasingly less demanding in terms of water flow-in many instances they operate off the domestic water supply and do not require any special lines or pumps. Low water volume units with self-contained water supplies have been developed to meet the particular requirements of manufactured homes, where fire danger is severe. High priority research and development over the next few years needs to focus on sprinkler systems that will create the potential to give builders realistic cost saving construction alternatives when installing sprinklers in one and two family units. Especially important are "combined systems" in which the sprinkler system and domestic water supply are merged into a single component. It will also make retrofitting far more feasible economically. 3. The performance standards, covering specifications for sprinkler installation, maintenance and inspection) have been developed. Sprinkler standards have been promulgated by the National Fire Protection Association (NFPA) for all types of residential dwellings. The NFPA, which represents a broad cross section of the industry-firefighters, architects, engineers, insurance companies, manufacturers, code officials and equipment installers and inspectors-developed the first residential sprinkler standard in 1975 and has updated and extended its work on a regular basis since then. We now have a Standard (NFPA-13) for large (In most commercial) buildings, Standards (NFPA-13D) for one- and two-family dwellings and manufactured homes, and NFPA-13R for residential occupancies up to and including four-stories in height. An additional standard - NFPA 25 - (which replaces NFPA-13A/14A)-was added in 1992 and covers the inspection, testing and maintenance of water-based fire protection systems, including sprinkler systems in accordance with NFPA-13. This brings the critical issue of quality control under nationally recognized standards. Periodic inspection of sprinkler systems is important to insure that they perform as intended. Work continues to ensure that simplified methods of design and engineering can be brought to residential systems. 4. There are a number of water, and water-related issues connected to sprinklers that need further resolution. One issue relates to backflow prevention. Backflow prevention devices, which isolate the water used for sprinkler systems from that used for domestic purpose, are required in many jurisdictions. Various types of devices are available to perform this backflow function, however, in some communities the standards may be more stringent than needed to guarantee drinking water purity. This can adversely affect consumers by pushing up the cost of sprinkler system installation. Additionally, water authorities in a number of communities around the country have adopted policies of charging fees to homeowners for the initial connection of the sprinkler system to the water supply (connection fee), and for maintaining the availability of water, should it be needed (standby charge). The amount of the fees varies widely, and in some cases clearly constitutes a pronounced financial disincentive to sprinklers. In nearly 50 California communities surveyed in the first half of 1993, for example, the average residential connection fee is $1,646 and the average residential standby fee is $143 annually.2° Sprinkler proponents believe that these fees-especially the standby fees-are questionable policy. There is no charge to homeowners who have not protected their property with sprinklers for the far greater amount of water that is needed to suppress a fire once it occurs. They are working with national water supply organizations to develop a more rational approach. 5. There is increasing Congressional action, and action on the state level, in support of residential sprinklers. 4 of 6 02/02/99 13:14:25 http://www, n fsa.org/THECA SE. Congress has passed two pieces of legislation in the past three years that puts the leadership of the Federal government to work on behalf of sprinklers. The first, the Hotel and Motel Fire Safety Act of 1990, requires workers on Federal travel to stay only in fac/l/ties equipped with smoke detectors and sprinklers that meet the applicable NFPA standards. The second, the Federal Fire Safety Act of 1992, requires the installation of sprinklers in all newly-constructed government-owned high rise buildings, in all newly-leased Federal facilities, and in all multi-family Federally-assisted housing more than four stories in height. At the state level, there is also action, especially from the National Association of State Fire Marshals which is playing a vigorous role, in cooperation with the United States Fire Administration, to ensure implementation of both of these acts. Some states have, in fact, enacted legislation on these issues. 6. Action in communities to introduce residential sprinklers in new construction is accelerating, and is thus significantly ahead of the code organizations with respect to one and two family dwellings. Many communities across the country are proceeding with residential fire sprinkler system requirements. Cobb County, Georgia and Napa, California have been extensively profiled-they have been joined by hundreds of other communities. Increasing attention by building code organizations, including NFPA, demonstrate this growth in sprinkler interest. California jurisdictions appear to lead the country in residential fire sprinkler installation. In 1978 there was one community (City of San Clemente-population: 30,000) in California which had the requirement for "all newly constructed single-family dwellings to be equipped with residential fire · ,, spnnklers. 7. Homebuilders are offering home buyers options for residential sprinklers in new construction more frequently, as the benefits of sprinklers become better known and as incentives, in the form of construction alternatives, increase. For the first time in 1993, there was a model house with sprinklers-the Safe and Smart Home-exhibited at the National Association of Homebuilders Annual Convention. The NAHB Research Center is presently working on demonstration projects-funded by the United States Fire Administration and conducted jointly with the International City/County Management Association-to implement construct/on alternatives that can bring down builders' costs for spr/nklers. This project, identifying barriers to residential sprinklers and developing innovative alternatives, is an important initiative. 8. Public awareness of the benefits of sprinklers is low. Increased public awareness is the critical next step in the drive to sprinkler America's residential housing. There are three avenues for action: · Highlight for all citizens the basic data about the extent to which sprinklers save lives and property. Even in advance of the code changes that will remove barriers to sprinklers nationwide, this can encourage the same consumers who demand airbags in their cars, and who spend several thousand dollars to protect their homes with electronic alarm systems, to demand homes with sprinklers. These consumers will seek to protect their families and seize an opportunity to improve their quality of life. · Educate the public with the facts about residential fire sprinkler technology: Technology has created attractive, unobtrusive designs of residential fire sprinklers. Residential fire technology has advanced reliability and responsiveness. In experience to date, 90 percent of fires are contained with one documented sprinkler operating. Each residential fire sprinkler responds independently, resulting in fires rarely spreading beyond the room of origin. A community with sprinklers will require significantly less water for fire suppression since a residential sprinkler uses as little as I0 to 18 gallons per minute, as compared to the 150 gallons per minute needed to manually suppress a small house fire. · Reach opinion leaders with information that links sprinklers with several broad and increasingly accepted truths-that the country needs affordable housing; that conservation of natural resources (i.e. water) is a must; and that we must find a 02/02/99 1 ~- I ,~.'~ q Fhe Case for Residential Sprinklers http://www.n fsa.org/THECAS E.htn way to reduce demand on public sector services. Residential sprinklers fit naturally into the debate-around all three of these issues. Each is basically an economic issue, and it will be economic arguments that ultimately will drive the sprinkler issue. The conclusions will be that we cannot afford not to use sprinklers, given the altematives, and that we must find ways-largely through construction and land use incentives and action on water charges-to bring down the cost of sprinklers. A concerted effort to reach opinion leaders with these economic arguments is a priority next step. Conclusion Residential sprinklers have the potential to reduce fire death and property loss attributable to fire. They can do so without jeopardizing the affordability of the housing stock in this country. They can enhance the capacity of public officials to provide for the health and safety of all our citizens-including those most at risk, such as the elderly, the very young, and the disabled. At the same time, residential sprinklers can help to flatten future expenditures for fire-without diminishing the quality of fire service and protection. This is vital in a time of distressed public sector budgets. Acknowledgements The United States Fire Administration gratefully acknowledges the support of a number of individuals and organizations in the preparation of this report. It is impossible to cite the guidance of every individual and organization and we apologize for any omittance. In particular we would like to acknowledge the support of the organizations involved in the Partners for Fire Safe Homes. Bibliography 15. Operation Life Safety. "379 Activations." 16. Institute for Local Self Government. Op. Cit. Page 19 17. Scottsdale Rural/Metro Fire Department "Perspective on Progress." 1993. Page 4. 18. United States Fire Administration. "Residential Fire Sprinkler Retrofit Demonstration Project: Final Report" 1989. Pages 30, 55. 19. National Fire Sprinkler Association. "Homeowner's Guide to Fire Sprinkler Systems." Page 4. 20. Fire Sprinkler Advisory Board of Southern California "1993-Fire Sprinkler Ordinance Survey." fi of 6 1/I-9 ITEM NO. 11 b DATE: APRIL 21, 1999 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF THE RECOGNITION OF CITY COMMISSION, COMMITTEE AND BOARD MEMBERS During the City Council's discussions regarding the monetary compensation of the Planning Commission members earlier this year, the Councilmembers of the public and staff briefly discussed the need for additional methods of recognizing and acknowledging the efforts of the City of Ukiah's many City Council appointed board, committee and commission members. The purpose of this report is to outline some of staffs initial ideas concerning possible ways to recognize our many appointed volunteers, provide a starting point for further City Council discussion and receive Council direction for future action. The City of Ukiah currently has seven boards, committees, and commissions that are appointed by the City Council. A total of 45 members, excluding Councilmembers and staff, are appointed to these various groups. These groups represent the Planning, Airport, Parks and Recreation, Golf Course, Investments, Traffic Engineering, Civil Service, Redevelopment Agency Design Review, Finance, and Low and Moderate Income Housing interests of the City of Ukiah. The different ideas presented have been grouped into three categories by the type of recognition. These categories, events, written recognition, and creating a sense of identity are not intended to be mutually exclusive. It is staffs recommendation that a combination of methods be adopted. Council has approved $1,000 in the Fiscal Year 1998-99 budget for a commission dinner or any other type of commission recognition. Recognition Events Staff has discussed the possibility of developing a variety of recognition events around a similar theme, i.e. food. The central concept is an event that focuses on "serving those that serve our community". Ranging from informal events such as a BBQ to a formal sit down dinner, the idea is to recognize the efforts of those that have volunteered so much time and energy on behalf of the community. Continued on Pa e 2 RECOMMENDED ACTION: Discuss the reco~resented and recommend staff action. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that additional information is needed and remand to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: N/A Candace Horsley, City Manager Michael Flad, Assistant City Manager Candace Horsley, City Manager Candace Horsley, City Manager Attachments: N/A APPROVED:nager Discussion of Recognition of City Commission, Committee, & Board Members April 21, 1999 Page 2 The least formal of these events is a BBQ. The benefit of a less structured and more informal event recognition is the casual promotion of interaction, fellowship, and appreciation. Staff envisions an event in the park that would include all Board, Commission and Committee members, their guests, executive level staff, and the City Council. City Council and staff members would literally BBQ, prepare and serve the honored volunteers and guests. The cost for this type of event is approximately $500. While more formal than a BBQ, a "mixer" type event serves the purpose of providing recognition while maintaining an informal and conversation promoting format. Similar to "mixers" coordinated by the Chamber of Commerce, this would be a loosely structured event that focuses on the efforts of the volunteers, coupled with drinks and hors d'oeuvres. The cost for this type of event is also approximately $500. ^ formal catered dinner, with presentations, and structured recognition, · I event coordinated by the Main Street organization could be held at the similar to the annua . · resents the value and Conference Center. The formal nature of th~s type of event symbohcally rep importance of these many volunteers to the City of Ukiah. Total cost of this type of event is approximately $2,000. Written Recoc~nition_ L-etters or cards of recognition from the City Council thanking them for their service, are an effective yet very cost conscience method of recognition. Written acknowledgment can range from formal certificates of appreciation signed by the entire City Council, to hand written thank you notes. Cost for these types of recognition is minimal. While these types of recognition are internal, or only received by the Board, Committee or Commission member, the possibility of developing a public recognition also exists. A full page thank you letter in the Ukiah Daily Journal for example, has the added benefit of publicly acknowledging the efforts of these community members. The cost of a full page is approximately $1,100. In addition to recognition, staff feels that additional information concerning the purpose and efforts of the City's Boards, Commissions and Committees is necessary. Through written publicity, i.e. press releases, staff can provide the public with a working knowledge of the various groups, their functions, background information on the members and current projects. Staff additionally feels that some type of tangible Board, Commission, or Committee member recognition would be beneficial. Embroidered shirts for example, could be ordered for each member. These items would serve to identify the members at City functions, training seminars, meetings and other events. Other items might include hats, pens, mugs, etc. Anything that identifies the member as a valuable part of the City of Ukiah's policy development team would be appropriate. The cost for providing shirts to all members is approximately $900. In conclusion, staff feels that a combination of any of the above referenced recognition suggestions would be helpful in recognizing the thousands of volunteer hours donated by these dedicated Board, Commission and Committee members. The total cost for implementing all of the above suggestions is roughly $4,000. Staff does not necessarily recommend implementing all of the suggested recognition methods. ^ combination of informal and formal events, combined with some written recognition, and a tangible item of appreciation would effectively illustrate the City Council's appreciation of the commitment made by these appointed volunteers. ITEM NO. 1 lc. DATE: April 21, 1999 AGENDA SUMMARY REPORT SUBJECT- CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT - FIRE UNIT The City Manager has met on several occasions with representatives of the Fire Unit to discuss negotiation items for the 1998-99 fiscal year. The negotiations have resulted in tentative agreements as previously discussed in closed sessions which have now been ratified by the Fire Unit. The proposed Memorandum of Understanding (MOU) is being submitted for Council's review and consideration. If the City Council approves the agreements, we recommend adoption of the attached resolution. RECOMMENDED ACTION: Consideration of MOU and adoption of resolution approving Memorandum of Understanding for the Fire Unit. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. Appropriation Requested: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Melody Harris, Personnel Officer Coordinated with: Candace Horsley, City Manager Attachments: Resolution for Adoption Candace H ager 3:MOU~,SRMOU 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE UKIAH FIRE UNIT WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Ukiah Fire Unit; and WHEREAS, a Memorandum of Understanding has been arrived at; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that this Memorandum of Understandings are hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement for the fiscal year 1998-99. PASSED AND ADOPTED this 21st day of April 1999, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marie Ulvila, City Clerk 2:PER~:~ESFIRE ;Jim Mastin, Mayor