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RESOLUTION NO. 92-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UKIAH APPROVING AN APPLICATION FOR FUNDING AND
THE EXECUTION OF A GRANT AGREEMENT FROM THE PLANNING/
TECHNICAL ASSISTANCE ALLOCATION OF THE STATE CDBG PROGRAM
~EREAS, the Ukiah City Council has reviewed and hereby approves the
application for the Affordable Housing Needs Assessment/Preparation of
Applications in the amount of $25,000 (attached Exhibit A); and
WHEREAS, the City Council has reviewed the citizen participation plan
for compliance with federal statute and has determined that this plan was
followed for the development of this application; and
WHEREAS, the City Council hereby approves the use of General Revenue
Funds in the amount of $5,000 to be used as the City's Cash Match for this
project.
NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY RESOLVE that the City
Manager is hereby authorized and directed to act on the City's behalf in
all matters pertaining to this application, including the execution of the
grant agreement and any subsequent amendments with the State of California
for the purposes of this Grant.
PASSED AND ADOPTED this
the following roll call vote:
AYES:
NOES: None
ABSENT:
4th day of March , 1992, by
Councilmembers McMichael, Schneiter and Mayor Henderson
Councilmembers Wattenburger and Shoemake~
R Colleen B. Henderson
ATT/EST:
cKay
CDBG AP~LICAT ION/PDRES
Ci of Ukiah
(Applicant)
·
PLANNING/TECHNIcAL ASSISTANCE ALLOCATION
APPLICATION SUMMARY FORM
la. APPLICANT: t~] City [ ] County of
Ukiah
CDBG Program
Page 1 of 2
b. Department
c. Street/P.O. Box
City Ukiah
Planning
300 W. Seminary Ave.
Zip 95482
d. Applicant's Staff Contact Person
(707) 463-6200
f. Phone
g. Consultant/Other Public Agency
Contact Person
h. Address
Michael Harris
i. Phone
e. Title Director of Community Development
2. TYPE OF APPLICATION:
a. Ix] On Applicant's Own Behalf
b. [ ] Joint Application: ,, and
e.[]
For Funding from the Economic
Development Planning/Technical
Assistance Allocation
c. [ ] On Applicant's Own Behalf and on Behalf
of
d. [ ] On Behalf of
Only
For Funding from the General
Planning/Technical Assistance
Allocation
3. LEGISLATIVE REPRESENTATIVES:
a,
b.
c,
d,
Member of the Assembly
District Number 2
Name Dan Hauser
Address State Capitol
City Sacramento
District Number
Name r
Address
City
State Senator
District Number 2
Name Barry Keene
Address State Capitol
City Sacramento
District Number
Name
Address
City
Member of Congress
District Number 1
Name Frank Riggs
Address 777 Sonoma Ave.
City Santa Rosa
District Number
Name
Address
City
Needs Assessment/Application Preparation
4. Activity Title:
Amount Requestod: 2 5; 0 0 0 ,'
Amount of Cash Match 5,000
by Applicant:
Note: Amount requested may not exceed $30,000. Refer to the Appendix VIII to determine minimum
cash match required.
5a. APPLICATION CHECKLIST:
b.
k]
Application Summary Form
Activity Budget and Schedule Form
General Administration Budget Form
ATTACHMENTS:
Resolution by Governing Body [ ]
Approving Application
[x:] Resolution Documenting [ ]
Cash Match Contribution
Additional Data (if applicable) [ ]
Attached Narrative
Proposal
Activity Description Form
Statement of Assurances
Letters Received and Responses
(if applicable)
Joint Powers Agreement
(if applicable)
Letters of Intent or Commitment
(if applicable)
6a.
b.
Has applicant enacted limitations on residential construction
which are not establishing agricultural preserves, not imposed
by another agency, or not based on a health and safety threat?
If the answer to 6a is yes, is the housing element approved by
the Department?
If the answer to 6b is no, is the application for low income
housing?
~] no [] yes
[ ] no [ ] yes
[] no [] yes
,
Name
Signature
OFFICIAL AUTHORIZED TO SUBMIT APPLICATION:
(Print)
Title
Date
City of Ukiah
·
PLANNING~~C~ ASSISTANCE .ALLOCATIONS
ACTIVITY DESCRIPTION FORM
State of California
CDBG Program
(Applicants)
Attach one form for each activity.
1. ACtlVl . usxn~ ~ Assessment
Page 1 of 7
2. CDBG funds requested for this activity: $... 14t000
3. Describe how the objective of principally benefitting the TIG will be
met by this activity. See the Proqram Objective Section of this RFP
for the definition of national objective as it applies to a Planning/
Technical Assistance Activity. Also include the source Of the data
shown for items 3a-c.
While the City of Ukiah Housing Element
has identified the homeless as a housing priority, it is generally
recognized that there is~sufficient information on this population
upon which to make reliable planning assumptions. This lack of infor-
mation certainly characterizes the homeless mentlly ill and homeless
family sub-groups. All future funding applications and/or planning
efforts must be informed by more reliable data than presently exists.
By gathering group-specific data, programs which more effectively meet
the needs of these populations can be developed. Source: "Homelessness
in the Valleys Area," Ukiah Cemmunity Center, 1986
3a. Total number of households to benefit: 625
3b. Total number of households in targeted income group to benefit:
625
3c. Total number of households in lowest targeted income group to
benefit: 625
· 4. Anticipated environmental level.
Negative De61aration
5.' Identify other planninq/technical assistance funds which will be
committed to this activity during the grant period.
Amount
A. Federal $
B. Other State $
C. Local Cash Match $ 3,000
D. Private $
TOTAL $ 3,000
Source
City of Ukiah
II
Detailed Activity DeScription.
(Attach additional pages as needed. )
Please see attached narrative proposal for further description
of activity. ·
H
. City of Ukiah·
·
PLANNING~C~C~ ASSISTANCE ALLOCATIONS
ACTrVITY DESCRIFrlON FOR~
Attach one form for each activity.
State of California
CDBG Program
(Applicants)
2 7
Page of
1. Activity Title: ~reparation of Applications
2. CDBG funds requested for this activity: $ !~,000
3. Describe how the objective of principally benefitting the TIG will be
met by this activity. See the Proqram Objective Section of this RFP
for the definition of national objective as it applies to a Planning/
Technical Assistance Activity. Also include the source of the data
shown for items 3a-c.
The preparation of effective applications that
have been strengthened by an accurate determination of need have an in-
creased likelihood of receiving funding. Funding of projects to restore
and maintain affordability for homeless families and mentally ill
individuals will directly benefit the quality of their lives, particu-
larly if such housing is accompanied by the support services which will
be a major goal of these applications. Please see attached narrative
proposal for additional information. Explanation for 3a-3c on back
3a. Total number of households to benefit: 750'
3b. Total number of households in targeted income group to benefit:
', 7~0
3c. Total number of households in lowest targeted income group to
benefit: 7~0
4. Anticipated environmental level.
Negative Declaration for this activity
5. Identify other planninq/technical assistance funds which will be
committed to this activity during the grant period.
Amount
A. Federal $
B. Other State $
C. Local Cash Match $ 2,000
D. Private $
TOTAL $ 2,000
Source
City of Ukiah
II
..
Detailed Activity DeScription.
(Attach additional pages as needed.)
We have assumed two projects with an average of 15 units per
project with an average turnover rate of 2.5(16%) per month or
30 new households per year. Assuming a minimum of 25 years per
project at the above rate of turnover, we estimate that750 ~ouseholds
will benefit over that period of time.
H
City of Ukiah Page.,.3 of 7
PROGRAM ~ESIGN' The goal of this proposal is to facilitate
access to affordable, appropriate and service-supported housing
within the City of Ukiah for the homeless,, with a particular
focus upon two discrete groups: homeless mentally ill
individuals (priority number one) and homeless families with
children (priority number two). Given the relatively confined
geographical area which Ukiah presents, it is reasonable to
assume that the needs of both populations can be effectively
addressed by this proposal.
The above-stated goal can be achieved through the distinct
but related activities of: 1. developing an ~Affordable Housing
--
Needs Assessment for each group and, 2. preparing specific
applications to funding sources for projects benefitting both
groups. These activities are related because information derived
from an Affordable Housing Needs Assessment is expected to be
integrated, to a presently indeterminable extent, into the
applications for funding.
The applications for funding will, in turn, focus upon three
specific goals: a) The acquisition of affordable housing for the
two targeted homeless populations; b) The physical rehabilitation
of these sites to eliminate hazards, address building code
violations and promote the well being of residents; c) the
integration of comprehensive support services for the targeted
income groups to assist them in achieving greater self-
sufficiency and escaping the cycle of homelessness.
Finally, The City of Ukiah will perform this project by
publishing an RFP to solicit proposal responses by qualified
consultants to perform the tasks and fulfill the goals set forth
in this application. Upon the hiring of these consultants and
the finalization of contracts with them, these tasks will
commence.
1. Problem Statement
There is little reliable current information on the extent
of homelessness in the City of Ukiah. The Ukiah Community
Center, which comprises the chief "port of entry" for the
homeless into the community, has not, until recently, kept
records of the number of families and individuals turned away
for lack of shelter and motel accommodation. Nevertheless, it
cannot be reasonably denied that a substantial surplus homeless
population exists in numbers well beyond the capacity of Ukiah's
shelters and motels.
~ The Ford Street Project, the largest provider of
homeless housing in Mendocino County, affirms that homeless
families with children and homeless mentally ill individuals
comprise the two largest consumers of its shelter services in the
Ukiah area. Accordingly, both groups are turned away from the
shelter for lack of available space with more frequency than
other groups.
page 4 of 7
City of Ukiah
~ The only transitional housing programs serving
these two populations are expected to terminate within a year,
thereby reducing housing options further.
~ With already limited housing stock available to
low and very low income residents of Ukiah, the City of Ukiah
has witnessed the loss of two of its residential motel/hotels
by fire in the last four years, as well as the economic and
structural demise of the landmark Palace Hotel, which also
served very low income persons. These facilities provided
housing to approximately 90 households, virtually all of which
were very low income. None of this housing, which was highly
utilized by families and mentally ill individuals, has been
replaced.
~ Due to severely reduced State funding, the
Mendocino County Department of Mental Health has had to
sharply reduce its services in virtually all areas,
including shelter, food, clothing and support services for
mentally ill homeless. Funding for homeless mentally ill
homeless individuals has decreased from $65,000 in 1989-90 to
only $16,000 for the County in 1991-2. Though the Department
has acknowledged the critical shortage of housing and support
services for the "CMI" homeless population throughout the
County, it has expressed interest in restoring these services in
Ukiah before expanding to other parts of the county.
~ Ukiah's location on the 101 corridor continues to
be an important factor in attracting families traveling north and
south in search of work and housing. Unable to find either, many
families have settled in to become ~ part of the homeless or "at
risk" population in the city.
2. Proposed Activities
a) Affordable Housing Needs Assessment - Though this
activity is linked and subservient to the preparation of
applications for projects to benefit the target groups, it
will also have considerable value on its own. The goals of
this activity will include the accurate determination of:
1. the number of people within each of the two targeted
categories; 2. the type of housing suitable for each category;
3. the appropriate array of support services needed by these
populations in conjunction with housing. There will also be
an assessment of the current housing stock's potential to
acco~nodate both target categories.
This Needs Assessment will include the following
characteristic activities:
City of Uki .... Page 5 of 7
1. A collection and review of all data pertaining
to the two target populations, including
consultation with relevent Ukiah service
providers and other authorities.
2. A survey instrument will be developed and a
survey will be conducted.
3. The preliminary results of the Needs Assessment
Survey will be disseminated for review in draft
form.
4. Findings, which include responses to the
circulated draft, will be shared publically.
5. A final Needs Assessment report will be sent to
the State.
b) Preparation of Aoolications - The second activity will
consist exclusively in the preparation of applications for grants
or iow-interest loans for projects to benefit mentally ill
homeless individuals and homeless families with children. The
funding sources are expected to include public agencies, such as
the Department of Housing and Urban Development, the State
Department of Housing and Community Development, State Co~mnunity
Development Block Grant Program, and possible private foundations
and organizations as well.
It is anticipated that, at a minimum, this project will
result in the submission of one major grant or loan application
on behalf of each target group. Both of these applications will
specifically seek to acquire appropriate housing for these
populations, to provide for all necessary rehabilitation, and to
ensure the provision of accompanying support services.
Furthermore, both of these applications will be for housing which
is permanent or, at the very least, transitional (6 to 24
months). No applications fornshelter are to be part of this
project. (Emergency)
FINAL PRODUCT' This project will thus result in a minimum
of three separate work products'
* A Housing Needs Assessment which focuses on
the two targeted populations
* A major application on behalf of the homeless
mentally ill population
* A major application on behalf of homeless
families with children.
City of Ukiah Page 6 of 7
4. Project Timeline - To an extent, the timeline of the project
will be determined by the submission deadlines of the funding
sources with which Ford Street will be dealing. Thus, with
respect to the preparation of applications for funding, which
constitutes a significant percentage of project activity, a
precise timeline is hard to determine.
However, Ford Street estimates that it will require nine
months to complete this project. Since awards announcements are
scheduled for April 24, it is possible that a contract agreement
with the City of Ukiah can be established by June 1, 1992. If
this is possible, the project will last through February 28,
1993.
It is Anticipated that upon receiving a contract from the
State:
** The first stage will be the solicitation of work
proposals, the hiring of qualified consultants and
the preparation and legal review of contracts for
signature. Contracts will be based upon program
goals and requirements which have been made
available to the public.
** Data collection and review will be completed within
90 days of project commencement (September 1, 1992).
This will include consultation with local
community organizations and service providers.
** The review of information and its assimilation and
conversion into a survey instrument will be
completed within an additional 60 days (November 1,
1992). A questionaire will be developed within this
period which is specific to each targeted
population.
** The survey will be implemented, most likely on a
random sample basis, within an additional 60 days
(January 1, 1992).
** Provisional Reports, based upon findings of the
surveys, will be compiled and submitted for public
review within an additional 30 days (February 1,
1992). These reports shoUld contain, not only
findings but also recommendations and strategies to
address the needs of mentally ill homeless
individuals and homeless families with children.
** Pre-scheduled public hearings will be held during
the month of January for the public and the targeted
income groups to respond and provide input.
Hearings should be completed by February 22.
City of Ukiah Page 7 of 7
** Based upon public input to the draft or interim
reports, a final report will be prepared for the
City of Ukiah by, or soon after, March 1, 1992.
*** The City of Ukiah cannot at this time determine when
a signed contract with the State will be enacted.
Thus the above dates are subject to alteration based
upon actual project commencement.
As can be deduced from the timeline, a clear sequential
relationship between the Needs Assessment and the preparation of
grant applications, though desirable, is not always possible.
Occasionally, RFP's may present opportunities for the T.I.G.
which cannot be ignored. It is even conceivable that challenging
RFP's could, in some cases, steer the needs assessment process.
However, it can reasonably be expected that information gathered
during the first three or four months of Needs Assessment process
will likely find its way into the descriptive section of
applications for funding. Every attempt will be made to insure
that this information, though preliminary, is accurate and
generally consistent with other acknowledged data regarding the
targeted populations.
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Page ~ of __2
STATE OF CALIFORNIA
COMMt~ITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF ASSURANCES
The Ci~/~~ of Ukiah
hereby assures and certifies that:
(a)
It possesses legal authority to apply for the grant and to execute the proposed
program.
<b)
· Its governing body has duly adopted or passed as an official act or resolution, motion,
or similar action authorizing the filing of the application, including all understandings
and assurances contained therein, and directing and authorizing the applicant's chief
executive officer or other designee to act in connection with the application and to
provide such additional information as may be required.
(c) It has or will comply with all citizen participation requirements, including:
.
Preparation of a written citizen participation plan which includes, at minimum,
the following components:
ae
Provides for and encourages citizen participation, with particular
emphasis on participation by persons of low and moderate income who
are residents of slum and blight areas and of areas in which CDBG
funds are proposed to be used, and provides for participation of
residents in low and moderate income neighborhoods as defined by the
local jurisdiction;
bi
Provides citizens with reasonable and timely access to local meetings,
information, and records relating to the grantee's proposed use of
funds, as required by CDBG regulations, and relating to the actual use
of funds under this title;
C.
Provides for technical assistance to groups representative of persons of
low and moderate income that request such assistance in developing
proposals with the level and type of assistance to be determined by the
grantee;
de
Provides for public hearings to obtain citizen views and to respond to
proposals and questions at all stages of the community development
program, including at least the development of needs, the review of
proposed activities, and review of program performance, which hearings
shall be held after adequate notice, at times and locations convenient
to potential or actual beneficiaries, and with accommodation for the
handicapped. This shall include one public meeting during the
program design, annual performance report preparation, and formal
amendments. A public hearing shall be conducted prior to application
submittal;
e,
Solicits and provides for a timely written answer to written complaints
and grievances, within 15 working days where practicable; and
V
(i)
O)
It will comply with' the regulations, policies, guidelines, and requirements of OMB
Circular Ntimbers A-87, A-128, A-102 and A-121, where appropriate, and the State
CDBG regulations.
.It shall comply with the following regarding nondiscrimination:
1. Title VI of the Civil Rights Act of 1964 (Pub. Law 88-352).
e
Title VIII of the Civil Rights Act of 1968 (Pub. Law 90-284) as amended; and
will administer all .programs and activities related to housing and community
development in a manner affirmatively furthering fair housing.
e
Section 109 of the Housing and Community Development Act of 1974, as
amended.
4. Section 3 of the Housing and Urban Development Act of 1968, as amended.
5. Executive Order 11246, as amended by Executive Orders 11375 and 12086.
6. Executive Order 11063, as amended by Executive Order 12259.
e
Section 504 of the Rehabilitation Act of 1973 (Pub. Law 93-112), as amended,
and implementing regulations.
8. The Age Discrimination Act of 1975 (Pub. Law 94-135).
e
The prospective contractor's signature affixed hereon and dated shall constitute
a certification under the penalty of perjury under the laws of the State of
California that the bidder has, unless exempted, complied with the
nondiscrimination program requirements of Government Code Section 12990
and Title 2, California Administrative Code, Section 8103.
It will comply wi;h the Federal Relocation Act (42 U.S.C. 4601 et seq., and interim
rule 42 U.S.C. 5301 et seq.) and will certify that it is following a residential
antidisplacement and relocation plan.
(1) It will comply with the following regarding labor standards:
Section 110 of the Housing and Community Development Act of 1974, as
amended.
e
Section 1720 et seq. of the California Labor Code regarding public works labor
standards.
3. Davis-Bacon Act as amended (46 U.S.C. 276a) regarding prevailing wage rates.
.
Contract Work Hours and Safety Standards Act (40 USC 327-333) regarding
overtime compensation.
e
Anti-Kickback Act of 1934 (18 USC 874) prohibiting "kickbacks" of wages in
federally assisted construction activities.
V
(2)
(e}
(0
(g)
(h)
Id,._.dfies how the needs of non-English s, aking residents will be met
in the case of public hearings where a significant number of non-
Englis. h speaking, residents can be reasonably expected 'to. participate.
Its CDBG Program has been 'developed so as to primarily benefit targeted income
persons and households, and each activity in the program meets one of the three
national objectives: benefit to low and moderate income persons, elimination of
slums and bligh'~; or meets an urgent community need certified by the grantee as
such.
It consents to assume the responsibilities for environmental review and decision-
making in order to ensure compliance with NEPA by following the procedures for
"recipients" of block grant funds as set forth in 24 CFR, Part 58, entitled
"Environmental Review Procedures for Title I Community Development Block Grant
Programs." Also included in this requirement is compliance with Executive Order
11988 relating to the evaluation of flood hazards, and Section 102(a) of the Flood
Disaster Protection .Act of 1973 (Pub. Law 93-234) regarding purchase of flood
insurance, and the National Historic Preservation Act of 1966 (16 USC 470) and
implementing regulations (36 CFR 800.8).
It consents to assume the role of either "Lead Agency" as defined by Section 21067
of the California Public Resources Code, or if another agency is or will be designated
"Lead Agency," it consents to assume the role of "Responsible Agency" as defined by
Section 21069 of the California Public Resources Code, in order to ensure
compliance with CEQA.
If has resolved any audit findings or performance problems for prior CDBG grants
awarded by the State.
It certifies that there is no plan, ordinance, or other measure in effect which directly
limits, by number, the building permits that may be issued for residential construction
or the buildable lots which may be developed for residential purposes; or if such a
plan, ordinance, or measure is in effect, it will either be rescinded before receiving
funds, or it need not be rescinded because:
le
It imposes a moratorium on residential construction, to protect the health and
safety, for a specified period of time which will end when the public health and
safety is no longer jeopardized; or
e
e
It creates agricultural preserves under Chapter 7 (commencing with Section
51200) of Part 2 of Division 1 of Title 5 of the Government Code; or
It was adopted pursuant to a specific requirement of a state or multi-state
board, agency, department, or commission; or
e
The applicant has a housing element which the Department of Housing and
Community Development has found to be adequate, unless a final order has
been issued by a court in which the court determined that it is not in
compliance with Article 10.6 of Chapter 3 of Division 1 of Title 7 of the
Government Code; or
Se
The use of the funds applied for in this application is restricted for housing for
the targeted income group. ~
V
(m)
(n)
It will comply w..n the Architectural Barriers Act o..968 (42 USC 4151) and
implementing regulations (24 CFR Part 40-41).
It will enforce standards of conduct which govern the performance of its officers,
employees,'and agents engaged in the administration of contracts funded in whole or
in part by the CDBG Program (Section 7120(d) of the State regulations).
(o)
(p)
It will comply with the Hatch Act (5 USC 1501 et seq.) regarding political activity of
employees.
It will comply with the Lead-Based Paint Regulations (24 CFR Part 35) which
prohibits the use of lead-based paint on projects funded by the program.
(q)
It will not employ, award contracts to, or otherwise engage the services of any
contractor while that contractor is in a period of debarment, suspension, or
placement in ineligibility status under the provisions of 24 CFR Part 24.
(r)
It will give HUD, the Comptroller General, the State Department of Housing and
Community Development, or any of their authorized representatives access to and
the right to examine all records, books, papers, or documents related to the grant.
(s)
It will not attempt to recover any capital costs of public improvements assisted in
whole or in part with CDBG funds by assessing properties owned and occupied by
targeted income persons unless: (A) CDBG funds are used to pay the proportion of
such assessment that relates to non-CDBG funding or; (B) for the purposes of
assessing properties owned and occupied by targeted income persons who are not of
the lowest targeted income group, it does not have sufficient CDBG funds to comply
with the provisions of (A) above.
(t)
It will adopt and enforce policies 1) prohibiting the use of excessive force by its law
enforcement agencies against individuals engaged in non-violent civil rights
demonstrations and 2) enforcing applicable State and local law against physically
barring entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstration within its jurisdiction.
The certification is made under penalty of perjury under the laws of the State of California.
CERTIFYING OFFICIAL:
Print Name
Date
Signature
V