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1999-11-03 Packet
MINUTES OF THE UKIAH CITY COUNCIL 3a Regular Meeting Wednesday, October 20, 1999 The Ukiah City Council met at a Regular Meeting on October 20, 1999, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku and Mayor Mastin. Staff present: Community Services Director DeKnoblough, Police Sergeant Dewey, Finance Director Elton, Assistant City Manager Flad, Risk Manager/Budget .(}icer Harris, Associate Planner Lohse, City Manager Horsley, City Attorney Rappt�rt, Penning Director Sawyer, Senior Planner Stump, Police Chief Williams, :nd City.:fvila. 2. PLEDGE OF ALLEGIANCE Councilmember Libby led the Pledge of Allegi 3a. PROCLAMATION: October as Domestic Mayor Mastin read the Proclamation designati Awareness Month in Ukiah. Jani Shepard, Executive Director of Project thanked the City Council for the funding allow Project Sanctuary's programs. rYs P 9rams. ...... Councilmember Baldwin called a violence" is most commonly us. beating. Ms. ShepAr explained t #;. additi s chola ""'t financi.. :: er t that 95$i s. reponwi" ntion stead: as Domestic Violence a1tpry, ac Proclamation and childrenrd`gram. She discussed the fat fhe softer term of "domestic descr b ng actions such as child or wife ioapiig, the term also encompasses sexual, ypebuse rather than just battery. She advised men battering women. 3b. PROCAIA+JN: Novo- h;s United Way Month in the City of Ukiah Mayor Ma§t %`t roclai fon designating November as United Way Month in Ukiah. :: Jer'fihurkow accepe Proclamation on behalf of the Sonoma -Mendocino -Lake Url:�d Way and thanked the City for its help over the past 45 years. She discussed l hd Way fund ra} ing efforts in the City. Mike Se�eney, General Manager of MSWMA, discussed trash and recycling efforts within Ukiah and Mendocino County. He discussed current responsibilities of MSWMA which include solid waste disposal, AB 939 mandates and reports, recycling promotion, HazMobile, appliance hazardous waste recycling, electronics recycling and other recycling programs, and illegal dump cleanup. October 20, 1999 Page 1 of 16 When the landfill closes and the City changes to a transfer system, we will also be sending money out of the County, which may be as much as $1.2 million of our economy. This is a good reason why recycling should be a priority and increased in the future. State law AB 939 mandates that local governments comply with recycling mandates. To assist Ukiah in achieving compliance, MSWMA conducted a "Waste Generation Study" in 1998 which documented a recycling rate 10.9 percentage points higher than previously reported. This has put Ukiah within striking distance of reaching the 50% mandate for 2000. If Ukiah falls short of the 50% mandate, MSWMA is prepared to file a request for a time extension for compliance, in accordance with the regulations of the California Integrated Waste Management Board. Over the past 10 years, MSWMA has assisted the Cityr to inccycling. For the future, MSWMA would like to help Ukiah meet its;; 9ntial�-';:;state mandate. Following in this direction, the MSWMA Board has ap#rized a fu:"tion to foci on the Ukiah area and to promote recycling a.r..ii.iI in bush sses : 1A will:: lso continue its efforts through the Americorp volunr prom. In o:` the :g. mandate, the City needs to make a strong commitrrft` negotiating fr hauler contracts. Important factors are reliability of servicer::'mance of the hauler, and to educate the public it is important to recycle. He discul::rnmendations that the City Council may wish to consider. They already accept rdri:::and freezers and the company will also accept air conditioners and: -:.washers..:: Iq::::.will provide HHW removal without charge. He noted that scho mong to est waste enerators :' 9 in the City. With more progress being made*::* f .00ls, it =w ill help the Cit comply with AB 939. P Y pY Following an extensive study, ,1/MA r ommer d" that its member jurisdictions carefully consider commingled..:cling filection.;.:rased on experience elsewhere, a commingled system could br enou g1.j,(jjj, Oditional recycling to put Ukiah over the 50% :» .. mandate for 2000. He..::disssed kfoa�n with regard to recycling and that commin:i :;.would m:: clin `;::`r more 9 :.: ...ycin : a attractive and less messy. He discussed't� est affe c comminglingecyclables. He ex IaineC����:VMA is `<; ::::: . P r..f' ;working closely with Ukiah staff to deal with the AB 939 impacto:dger1i :brie wastewater treatment lant. o W.p S me of the sludge goes to thel rtd fi vents as B 939 "disposal." MSWMA will seek a revision of the Waste,neration Stt:rporate the annual sludge production as part of the AB 939 "bas.:;dear" waste ger`'. He expects there will be improvements each year. Manager Horsey expressed her appreciation of Mr. Sweeney's discussion on )ingling of redtables and felt commingling is very important. IJ` :rained that if Ukiah had a complete commingling program in place now, Ukiah over the 50% threshold. Ukiah has the best collection system in Mendocino County. PUBLIC HEARING for Public Safety (COPS) Grant Award and Public Hearing for 8a. Citizen's Option pproval of Specific Use of Funds - Fiscal Year 1999-2000 8b. Local Law Enforcement Block Grant (LLEBG-98) Award and Public Hearing for October 20, 1999 Page 2 of 16 Approval of Specific Use of Funds 8c. Local Law Enforcement Block Grant Program 1999 Award and Public Hearing or Approval of Specific Use of Funds Police Chief Williams advised that the Police Department currently is precessing three grants and continuing steps towards the goals of the COPS grant. Police Sergeant Dewey discussed plans to improve technology in the Police Department, Fire Department, and Dispatch Center. For Dispatch, the Communications Improvement Project will consist of computer aided dispatch software, an enhanced 911 Phone System, an Emergency Medical Dispatch, and Fire and Police Protocol Software.::::::: The Police Department Records Management Softw-are reporting, criminal case management system, shared r d system. He advised that with the installation of the Fire Deptmer the Ukiah Fire Department will be the first Depart Windows NT system. He discussed the system's ab'i*11;@J : j incidents following NIFRS Standards. Additional:.at imaging implementation, Word/Word Perfect atta. 'ment` efficiency through Dispatch, Police and Fire database me ��ncident Rej the nation u uniform crime a digital image r -stem, Vision and report all Fire/Medical :he system include digital :fid increased reporting Another component of the grant includes:aj y-wi encyQ erations support, which includes a real-time incident mappirV 'system.,. ap!p : t t t perational support, EOC tracking and knowledge base, and ..... ed: nforma#� r : 9tribution processing. Field reporting software will allow officer remain' in the fd*while preparing Crime Reports. This software is currently be: eployl into patrol cars through the use of laptop computers. He report the M#'1ii. > .::Count p ... €::. y �eA�ea Network Project has connected every agency *J cino : rou h 'frame tela - 9 y intra net. This system allows for eventual cnt of critif-tnational systems into field vehicles. He discuss lta-Sctr> Based PartnershipGrant which was a Technology Project€d rovr#Ii.ility and base for grant approval, cooperation with outside agenc.s; and over :.0 OW was provided to enhance partnerships. The Grant courted funded a Cncident Mapping Project. leer the Local Law::>forcement Block Grant 1998 (LLEBG 1998), staff is recommending f€Hglp to provide r Officer Training, Management Software POST, Reimbursement ece as.:.e1 as Traffic Accident Investigation Software. Under the Local Law `€€-..* - tick Grant 1999 (LLEBG 1999), staff is recommending funds for mobile cd g."ns, and software and hardware to support Public Safety, and the California COPS Supplemental Block Grant. He discussed how the Mobile Communications Technology employs the use of computer software and digital cellular or radio communication hardware. The Technology also allows Police, Fire, Medical and other City Departments access to informational databases from their vehicles within the field. October 20, 1999 Page 3 of 16 Discussion followed concerning grant funding, as well as spending and reporting requirements. Sergeant Dewey explained that no matching funds are required with the COPS grant. However, the LLEBG 1998 and LLEBG 1999 require 10% matching funds. The LLEBG 1998 funding has already been budgeted. He explained the time limits on each of the grants. 7:27 p.m. - Public Hearings Opened on all three grants. No one came forward. 7:28 p.m. - Public Hearings Closed on all three grants. Councilmembers commended Sergeant Dewey for his::!flits co�1:"r#::the grants a the technology that the City of Ukiah has acquired Q#bUgh his a o : Police Chief Williams thanked Council for apl Sergeant, noting that Sergeant Dewey has many d He echoed Council's commendation of Sergeant invaluable to the City. M/RC Smith/Ashiku approving Citizens Optiontfqt`::'ul approval of specific use of funds for FiEI:' enforcement Block Grant (LLEBG-98) award .a:r€l: approving Local Law enforcement Blp Gran . of funds; carried by the following TO#1 call vde: AY Baldwin, Ashiku, and Mayor Masi ::NOES".:None. 8d. position 6"t"' rative ition to the 9ograms. I. noted that his expertise is lic Safe) Grant award and ::'x:999-20z=approving Local Law Val of;:pecific use of funds; and `'d approval of specific use incilmembers Smith, Libby, SENT: None. ABSTAIN: None. CommunityServices Dto: DeKnotis.ed that, based on testimony received at the So ::d er Pubfi: conc jr� a Justin fee `::..:.:::.;>::.:::: :9 :.:.9 1 g s for the Ukiah Municipal Golf Course,1 earirYq�1.d b the Parks y Recreation, and Golf Commission on September:andps . its recommendation concerning the adjustment 9 1 nt of fees. He prott+ncil v r mended Resolution that included further revisions. A compari$: used f ad'ustment to the r _ p oposal submitted to Council on Septemb6*f *, 19C% toe. Discussion was had concerning the Parks, Recreation and G Commissiont. of the proposed fees adjustments as well as their views corlrning the debts f Golf Course. m. - Public N"ring Opened. :missioner on the Parks, Recreation, and Golf Commission, discussed tFco f1's review of the proposed fee adjustments. Overall, the Commission felt a icrease is appropriate at this time. The Commission's recommendation to increase the monthly pass for adults in the amount of $35 has prompted some members to purchase yearly passes. Based on their analysis, they felt the proposed fee adjustments are adequate and will assist in taking care of the deficit of the Golf Course. In 2007, it is expected that the debt for refurbishing the Club House will be paid off, and then there will be $25,000 more each year in order to address other larger improvement projects on the October 20, 1999 Page 4 of 16 course, such as drainage problems on the course. The Commission has designated goals for the Municipal Golf Course and are supportive by the seniors and golfing community. 7:42 p.m. - Public Hearing Closed. Councillmember Smith advised that he has discussed the matter with a number of members in the Mens Golf Club and they now have a better understanding of the proposed fee increases. City Manager Horsley thanked the Community Development Director DeK the Parks, Recreation, and Golf Commission for their efforts on th.s.....matt M/RC Ashiku/Smith approving Resolution No. 2007 adj Municipal Golf Course as amended; carried by followi Councilmembers Smith, Libby, Baldwin, Ashiku May ABSENT: None. ABSTAIN: None. 7:47 p.m. - Recessed 7:56 p.m. Reconvened. 8e. ough and for the Uki .,..Vote: AYE e. I t arding the matter since Councilmember Libby advised of a pose cortio: her residence is located within 300 fe f ... of*o the nr .. .......... ''-tom the meeting. 7:57 p.m. - Councilmember Lik x c u s ed herself. 0 ....... ....... I Associate Planner Lohse d that,th" i.pl a nnin ..,.g Commission met on September 22, 1999 to consider Major Wi �..-Develo PW R iri iit No 99-28 which would all th (High DW Commission This This denial apartment t ow V e. re b -unit a building on a 1.04 -acre parcel in the R-3 side District. After conducting a Public Hearing, the to.. d e }declarationbut denied the 4z;# rN th :�'abuttinq located 0-` 01 north.W Commi landkbpe planter an tr00'"i::::` that would be go. ..rate additional b V cup[ I IUM Permit. ... on ........ t at, due to its height and mass of the proposed i*iilbck of :8p6M. atibility with the one-story single family residences nd that the building may cut out light to the parcel to the expressed concern that the proposed open space and 0 W.-Wowid' not be large enough to provide sufficient planting areas for Orge enough to screen the structure, and that the project would ric, thereby causing inconveniences or hazards for vehicle drivers area. These concerns were included in the Commission's findings. W Planning Commission's list of concerns, Planning staff acknowledges AS e a nal thi"'. bd apartment building would be much taller and much larger in mass than the one-story single family structures located on abutting parcels. However, staff also determined the proposed structure would be consistent with all applicable development standards for the R-3 Zoning District and includes various design features that would effectively reduce the box -like and massive appearance of the building. He noted that the proposed building height is four feet less than the maximum height allowed. It is staffs October 20, 1999 Page 5 of 16 opinion that the size differential between the proposed building and the residential buildings to the south do not establish an incompatibility between the structures. Therefore, staff was not in agreement with the Commission that the building would have a detrimental effect on the existing neighborhood. With regard to the Commission's concern for lack of open space and use of small planting areas, staff noted the proposed landscaping complies fully with the landscape standards for the R-3 Zoning District, including landscaping on 20% of the site. He discussed the proposed landscaping for the project. Staff has determined that the most intensive shading on the abutti 50 feet wide during the winter months, and that it would be E abutting parcel throughout the majority of the year. Planning staff also reanalyzed potential adverse Commission, and confirmed that traffic from the aI minor increase of approximately 180 vehicle trip en volume, staff stands by its previous conclusion that substantial traffic problems for vehicle and pedestria applicants intend to develop an egress -only drive-**' should provide some relief from anticipated nuiser c impa ci id* be less than intense on the men . u"111 ing woufi::>., 1 vely e der day. Base :his traffic i. e in traffic would not cause rye area. He noted that the y on tggj tside of the project that p Upon an inquiry by Mayor Mastin con i��h: ht of ,Sim s on Apartments, located across the street from theprtosed p'dj$Ih se advised that they are approximately 28-30 feet in height consists of ately 35 units. Extensive discussion followed.erninpotentialraffic impacts to the area. Traffic patterns during peak hours we address The rttfer of ingress and egress on the site was discussed, and it wa$;�oto' by Mr.;he applicants are attempting to p g secure an easerr..throu h Seistrict 9 pr?+ 'fihere was further discussion :... � concerning easeme t e ard* � --,V r and egress ::::. 9 _'..:::. gress on the site. Mayor Mastirr #o a leteitncil submitted b Ed Peu y gh in which he stated that "The parcel., as eent b Cit and y y county officials and should be rezoned.l., tia ch t % two unit neighboring properties. Plating Director S►dvised that the City amended the General Plan for the site fr Medium DensityHigh Density (R-3). It was felt at that time that the site was ideal fc`igher resident*' uses since it is close to services, available transportation, and is. c Hearing Opened. Frank Bacik, employed with the firm of Carter, Behnke, Oglesby & Bacik, advised that he represents the applicants. He submitted a letter to Council, which he wanted noted for the record, in which he agreed with Staffs analysis of the project. He explained that the Planning Commission approved the Negative Declaration for the project, which indicates that no adverse environmental impacts would be imposed by the project. He was of the opinion that the Commission's denial of the project is inconsistent with the findings October 20, 1999 Page 6 of 16 adopted with the Negative Declaration. He discussed the goals of the General Plan in that it encourages affordable housing in the community. He advised that the School District has indicated it would consent to easements across its property to allow for flexibility with ingress and egress on the project site. The apartments will be one and two bedroom units and the cost of the rent is unknown at this time. Ms. Lee Chesterfield, 512 Low Gap Road, advised that her family has lived in two homes adjacent to the proposed site for many years. They are concerned with the effects of the tall apartment complex on their privacy, lights from the project shining into their homes., an the 3 -story building would infringe upon their privacy. She discussed tragi generated by the project, noting that the Low Gap Road/Bush Street inters tion a" ery busy and congested at times. She was opposed to the project and.. noted i :_pt € ject is built, they will most likely move. She expressed concern withlack_ play::r children at the site. She explained that she thought thero ertw�oned R - Discussion of density standards was discussed Robert Axt, architect for the project, explained t property would be egress only. The property will.: Street. He addressed Ms. Chesterfield's concerns, 80 feet from the residences of both Mr. Peugh arid:# and egress of the project and traffic mover# He continued with a description of the attrite$* o:M on the neighboring residential proper 6s and. th"". Apartment complex to the proposed p�`t%ject. T im community was noted, although h imated he ren month. Upon questioning by Ccilmerriier Ash! building, Mr. Axt explained tait -lighting:;mill be of "shoe boxes" so as to shine cwn. Council _Smith In respon9 :::fit ::;pct advis is relative to"thb.". o Discussi.c contirtt interson. Guest 1 8:0.m. - Public H discu and C"ounci1. tkxit onto the School District d isigne an exit only onto Bush ing`tWilding itself is at least Chester:: . discussed ingress g Bush 0. and Low Gap Road. oUil,ding, discussing shadow affects :arid compared the Simpson Sof affordable housing in the [$::would be approximately $800 per u concerning outside lighting of the sd to seven foot poles, mounted in ut that"$800 is not affordable housing to many people. §00 would be the low end of the scale for rent, which rentals in the community. ing* traffic circulation at the Low Gap Road/Bush Street the site was also discussed. ng Closed. e General Plan goals and objectives related to providing additional unity. Zoning for high intensity housing was also addressed. CoUifiinember Baldwin inquired if a stipulation could be placed on the project that a percentage of the units will always remain at the low end of the market for affordable housing. City Attorney Rapport was of the opinion that the City could not impose this condition since it had not offered the applicant a density bonus. He discussed the procedure for offering a density bonus. October 20, 1999 Page 7 of 16 Councilmember Baldwin discussed revising the existing ordinance in order to achieve density requirements whereby the applicant would provide affordable rentals forever. Mr. Lohse reported that, in discussions with landlords, it is common for landlords to charge higher rents due to the lack of apartments in the community. The system is run by supply and demand, with supply very low at this time. Mayor Mastin sympathized with the neighbors who opposed the project, however, he noted that with the construction of the project, their property values will most likely increase. He recommended an additional condition be added to the projeq-:::fat there be "right turn only onto Low Gap Road, ingress only, from the site.: hie alscfecommended a condition requiring the applicant to contact MSWMA regardinling program for the development. _ .......... .. _.......... Councilmember Ashiku proposed that staff be allo t to mode--) i access onto Low Gap Road as they monitor the pct regarding City Attorney Rapport advised that Council may im at any point, the Planning Director determines that�"e Road is causing significant traffic problems, he rry im limited access, or an alternative, to the probler_a;;;:_;. M/RC Ashiku/Smith upholding the Appeata carried by the following roll call vote: A$: Mayor Mastin. NOES: None. ABSE.Q. Co M/RC Ashiku/Smith approvirl#ajorj findings 1 through 9 on Attatnent 6, through 21:...on Attach mere � f,< -"ages 6 Plclan nin <Mctor's di.t(tn>.. shoulct ..; !M probleri i t ay re$t �: e:ss onto Lo �7 ndition which states that if, �kcted access to Low Gap No ..-irement that there be „legatee Declaration No. 99-28; ICCt'i'ri:1riith, Baldwin, Ashiku, and Imem#bby. ABSTAIN: None. DevelQent Permit No. 99-28, based on es 4.::tl t`ough 5, and subject to conditions 1 `n addition to Condition No. 22: At the Wficted access become unmanageable or N Gap Road. Councilmeml vin wa'Powttive of the project, however, he referred t 1 p here be more open,..:.... p, ressaoncern there is no guarantee P g e that the units will be affordablye disct'usionary zoning whereby units are set aside to remain below market slue. Ashiku/Smith mending motion to include Condition No. 23: The applicant shall t Mendocino SI�d Waste Management Authority regarding a recycling program for sect; carrie0k*the following roll call vote: AYES: Councilmembers Smith, Baldwin, W*....- _ , Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: 8:55 p.m. - Councilmember Libby returned to the meeting. 8f. Introduction of Ordinance Amendin Airport Industrial Park Planned evelonment (Continued from September 15, 1999.) Senior Planner Stump advised that on September 15, 1999, the City Council considered October 20, 1999 Page 8 of 16 the proposed amendments to the Airport Industrial Park Planned Development Ordinance, and after a lengthy discussion, decided to continue the matter to allow more time for study and analysis. The proposed Ordinance would establish a 32 -acre mixed use area, along the west side of Airport Park Boulevard, south of Commerce Drive, and would allow a mix of industrial, commercial, and office land uses. The Planning Commission reviewed the Ordinance and formulated a recommendation to Council with significant changes. Most notably, the Planning Commission recommended to reduce the 32 acres to 15 acres, situated on the northern portion of the acreage. Staff is not supportive of this reduction, but would rather see the mixed use applied - o the entire 2 acres. The other major change the Planning Commission is reQQ*` MMe0tilg to Council is to establish allowed percentages for uses within the::mixed u:e of a minimum of 40% of industrial land use, a maximum of 30% comm.l/rets#d the remaining percentage could be a mix of industrial or professionaf:**:!1:6:ce type utf€recommertc deviation language be included to allow a superior.}roject, thaloes'.. meee percentages, es, be allowed approval. 9 He reported that Councilmember Ashiku has subretter in which he makes 18 suggested modifications to the proposed ii.Wil...illi in the Council packet. Additionally, Councilmember Baldwin submitte�a F::. to establish a City r " Improvement Fund related to the Airport Industr al:: Park/R: .. s Park. Staff is recommending Council i=... es ::de b :....................::.. g y the Planning Commission, except for the 15 acre n, ir--c language, and including a number of the points made by Coy ilmem.b 'r Ash'i < > Councilmember Ashiku discus point$ade in h letter to staff. He inquired of staff regarding the "Circulation plaj: Parc with frtage along the railroad right-of-way shall be preserve and facts and int the possible future multiple use of the right -of -wad>#;::. and wh.once t vSrt su o p pp rted by staff in light of the future ncepf:.........'dor withie paths, etc. along the railroad. t .............. Mr. Stump e i .. hat th g Commission has suggested similar language . .: g9 be added to the coon Ordinance, and read that section to Council. Man of those p$rsrediffeintials between the rear of the parcel and the railroad right -of ay making 1StPally impossible to accomplish. Cot cilmember Aso. ku ��referred to point #5 of his letter, with regard to the deletion of rence to delicatsens or small grocery stores, and questioned how these types of fit into industrj zoning when they are not provided in other commercial aspects of It was.:.b S'View that these are commercial type uses. M'r€--fated that the previous City Council amended the Ordinance in 1996 and felt those types of uses were appropriate in an industrial zone so that employees would not have to drive out of the Industrial Zone to obtain food. Councilmember Ashiku addressed point #9 and recommended the term "deviation from percent requirement" language be removed from the Ordinance. He was of the opinion that all architecture should be of superior quality in the AIP and there should not be any October 20, 1999 Page 9 of 16 consideration given to a particular project in order to justify increased commercial or professional office space. An overall discussion followed concerning Councilmember Ashiku's points, as noted in his letter in the Council Packet. The percentages related to allowable uses within a mixed use zone was also discussed. Providing a definition for the term "deviation" was suggested. There was also discussion of what are permitted uses in the Industrial Zone. Mr. Stump advised that staff has determined that mini storage facilities would not be a viable use of the land and should be removed, and is of the belief that delis and small grocery stores are useful in an Industrial Zone. 9:10 p.m. - Public Hearing Opened. Gary Akerstrom, representing Redwood Business the flight patterns at the Ukiah Municipal Airport. he displayed a map of the Ukiah Municipal Airport with a discussion of safety and density issues relate Airport. He identified tax benefits to the City frog Redwood Business Park, which currently consists off: that a rail spur would not be utilized by small high -4 be cost effective. Zoning of surrounding areas -arid,> was his observation that, due to changes ov' industrial buildings within the AIP. He adied t the AIP, after deducting the non-usealp ....faland, ujt grading, $0.65 for infrastructure, $45 per sq. are administration, marketing $0.40, and arrying osts of foot, without any profit built intQtle not! that ab Business Park were used fora#ids and::;# rastruct# �i He dISCI,l SA improve become the land and rri' located withi desig map were 425 T #i ad, discuss th the ai.df an'i{:;projr, surrQ ttidin9 are hued tlal within close pry to the � t sinesses located within the [.uses. It was his opinion h int- uI since it would not long thfy was discussed. It Vis, there=tr'longer a demand for t per o are foot for land within I $0.25 per square foot for cff site improvements, $0.40 for a total of $3.80 per square Et 10% of the land within Redwood the Bo ort froi$0 Specific Plan Ian with regard to off site Which, a € he, was envisioned to be aid b the Cit p Y y. It has now ibility t #do.e.loper and has the effect of increasing the price of the Tess vialustrial property. He displayed a m -ap of parcels Y. Shog Center and explained how mixed use percentages ages pe'create a problem for project financing. He also displayed a oe parcels Vu:Redwood Business Park and explained how the projects :developed incr*ly. He was of the opinion that a mixed use designation, Lit specific perceages, would attract industrial, commercial, as well as office type to the AIP. H���`eported receiving very few inquiries with regard to property for trial uses. :continued with discussion of development costs within the City as ed to thgs #n the County's jurisdiction, noting that it is more expensive in the City a�oject due to infrastructure costs. Jim King, attorney with the firm of Mannon and King, representing Don Wagner who owns two of the 5 -acre parcels in the area which is currently under consideration of rezoning. He advised that Mr. Wagner is opposed to the Planning Commission's recommendation of reducing the mixed use area from 32 to 18 acres. He also opposes the requirement of specific percentages of industrial use in this area because it is inflexible and micro- management of land. Council should set reasonable parameters for how this property can October 20, 1999 Page 10 of 16 be used so that it is consistent with surrounding uses. It was his opinion that industrial use is not attracted to that area. In order to attract light industrial businesses, the property must be affordable, noting that industrial users can't pay the high land prices that the Park is asking. He discussed industrial uses in the Willits area, noting that most of those businesses pay low to medium wages. Originally, the vision for the AIP included more industrial uses, however, over the years, the uses have become more commercial. Since the land is designated Industrial, the property owners are unable to sell their property with a decent profit. He opposed designating percentages to the mixed use designation and encouraged more flexibility to allow industrial as well as commercial use of the property within the AIP. He advised that the cost of electric power is too high in UX- #* h, whereas most companies will locate where they can get power from P.G.&_ Oriwif the reasons why light industry is locating in Willits is because there are no:'€ments for curbs, gutters, sidewalks, and landscaping. Councilmember. Baldwin inquired as to the zoningf Mr. W purchased them. Don Wagner advised the properties were zoned I 9:52 p.m. - Public Hearing Closed. 9:52 p.m. - Recessed. 10:00 p.m. - Reconvened. Considerable discussion followe:�> th regard to the points raised by Councilmember Ashiku in his letter to staff, ass s std' analys.i f the mixed use designation. Discussion.... -of the City's:iltates uP.reses was compared to P.G.&E.'s rates. -KfP The trend AIR`d.s comria use was discussed extensively. Many Council'::were;:b `::::::<:::::::::::}... i .: non thaftFie AIP is no longer an industrial park. M/RC Ashik :,introdu����*: `i Hance b ' .: ,:.:. y Title Only' Amending the Airport Industrial Park Planned.#t, ince ;::::titin the changes made b the Planning �` 9 g y Commission, deleting h-' percettse and mini -storage use for the entire 32 acres. A bri `Fdiscussion foil ing the motion. Ashiku/Smit:: amending the motion to introduce Ordinance by "Title Only" ing the Ai rt Industrial Park Planned Development, incorporating the changes ' nded: # t a Planning Commission with the exception of reduction in mixed use a.x ing the term "deviation', deleting the percentages, incorporating is as stated in the Staff Report including the exclusion of mini -storage. Councilmember Baldwin discussed the history of the Ordinance and felt the need and desire for profit and revenue to the City is driving development within the City. He inquired of the City Attorney regarding the disposition of the sales tax revenue generated by businesses within the AIP and if those funds are used for improvements to the City. He was of the belief that these funds should be set aside in a special fund. He inquired as to October 20, 1999 Page 11 of 16 the difference between setting up a fund for a specific purpose from sales tax revenues as opposed to the City receiving a gift from either an individual or government agency. City Attorney Rapport advised that sales tax is General Fund revenue. One of the differences between the City receiving a gift from a private individual who donates money to the City is that the person donating the gift usually attaches a specific purpose for their contribution. In accepting that gift, the City agrees to use the funds for that specified purpose and it becomes a contractual obligation that the City assumes. When the City collects sales tax, it is General Fund revenues and the City can spend the money on any General Fund expenditure. If the Council decided to spend that money fps particular purpose, it would become a budgeting decision. Council could create a ft€ and allocate a certain percentage of General Fund revenues for.::, a specipose during the budgetary process. However, this does not prevent:_::tore C-** deciding that they do not want to contisenue using that money fort ` Councilmember Baldwin inquired if the City sold those funds be set aside for a specific purpose. City Attorney Rapport advised that, should the Air k : that proceeds from the sale be designated for a l pecifC-.- prevent a future Council from changing the use:of those fu Councilmember Baldwin was of the from the proposed Ordinance relatE would be more willing to accept it if th He felt that all the revenue generate and buying computers. He advt�` that 70%-80% of the revenue eras such as uld Council could designate awever, that would not spin=`fhatflJ be si.iicant negative impacts I �� 'air qua i y.:: and felt that the citizens knew fey weeting more out of the proposal. from t AIP iscng into the existing bureaucracy gat h:`will makee proposal during budget hearings the At "rezoning, and from rebates that the tsar any subsidies, should be targeted for e�`paths. City gives t9.. industry or O sin. s, tax specific i_€€vements parks Motion dWe a foal Ashiku, and stin. N None. City Gt:�rk Ulvila I call vote: AYES: Councilmembers Smith, Libby, K-Jncilmember Baldwin. ABSENT: None. ABSTAIN: the Ordinance. Ashiku/Libby t'Introduce Ordinance Amending the Airport Industrial Park Planned lopment; carried y the following roll call vote: AYES: Councilmembers Smith, Libby, y, and Mayorstin. NOES: Councilmember Baldwin. ABSENT: None. ABSTAIN: Courilember Libby noted that she spoke with the Willits City Manager regarding their industrial park and he advised her that it does provide many jobs. Many of their employees are from Ukiah. Willits' biggest problem is that those that work in Willits come to Ukiah to spend their money, thereby adding to Ukiah's sales tax revenues. 4a. APPROVAL OF MINUTES: Regular Meeting of October 6, 1999 October 20, 1999 Page 12 of 16 M/S Baldwin/Ashiku approving the Minutes of the Regular Meeting of October 6, 1999 as presented/corrected; carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: Councilmember Libby. 5. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 6. CONSENT CALENDAR M/S Smith/Ashiku approving Items a through h of the Consent Calendar. 'follows: a. Approved Disbursements For The Month of September 1999;..`,I;i*:-:- b. Awarded Bid for 6" Portable Sewer Pump to Thomas and A+s for the Sum of $31,284.83; C. Awarded Bid for 2 -Wheel Drive 3/4 Ton Pick-upasher Au +#r the Surr}>f $171080.42; d. Awarded Bid for the Purchase of Liquid Pol m E -11w St ausen In `` :::::::::tem f 4 Y.: o $351417; e. Approved Budget Amendment for Institute of M€d Library Services General Operating Support Grant (IG -90792-99); f. Rejected Bids for Two (2) 500 KVA Pad Mourit'Transfati00*14 g. Authorized City Manager to Execute Agreemer t 'With Thoma lilting for Mandated Costs Claiming Services; h. Adopted Ordinance No. 1023 Am..:cSnt9r`:-..s7b the Ukiah City Code :<< AuthorizingParking Restrictions fit >: The Motion carried by the fol Baldwin, Ashiku, and Mayor t 7. M No one 9a. AS Mayor M the ::roll call ' ote: AYES: Councilmembers Smith, Libby, NO*: None.::BSENT: None. ABSTAIN: None. ON�1TEMS .ment with Redwood Business Park ter will be discussed in Closed Session. 10. COUNCI _ RTS Coucilmember Smitrebrted attending a MCOG meeting as Councilmember Libby's al: nate. Voting a € "' the TEA Grants will take place at their November meeting. Ccilmember Libbhpy.as received information on the matter and he proposed a meeting eduled wit<taff to review the matter. He reported that MCOG staff is going to -a�.#:.��n� recommendation. Tod— '*h* attended a meeting of the Main Street Program, the purpose of which was to develop a budget and outline potential sponsors and other collaborating organizations for the first year of the Thursday Night Market in the downtown. The project is moving forward. Councilmember Libby reported that she attended the farewell dinner for Mendocino October 20, 1999 Page 13 of 16 County Administrator Mike Scannel with City Manager Horsley, and noted that she was the only Councilmember in attendance from cities within the county. Councilmember Baldwin reported attending a meeting of the Mendocino County Inland Water and Power Commission along with the City Manager. It was reported that the Army Corp of Engineers has been turned down by Congress for their $100,000 study on raising the level of Coyote Dam. There was discussion as to how to inform the public concerning impending water crisis. The Commission is on the verge of a campaign to develop a n educational package, including a professional video. The purpose of the campaign is to convince the people of Mendocino County, particularly inland parts of the Co hty, that they will have to pay, not only to buy the tunnel from the Eel River to thRusti` River, but to raise Coyote Dam. He needs to know to what extent Counc'U"" like the City to participate in the public relations campaign. If the C,p€ssiorsucceed in both purchasing the tunnel and raising the level of the dr it would:<€':ificantly naw water for Ukiah. The Commission was unaware of ven the Feral mmSn will be issuing its latest environmental impact statent ochen the rerll be issued. Another controversy involved the Nationalt�Fishery Service i a very radical position, almost to the point of calling for*- ommissioning of Scott Dam. There are many implications for the City and felt it `J$ *f h;� ,%%%-. the City be aware of what its water rights. City Manager Horsley noted one of the top ipeeting cried the Commission becoming involved in the P.G.&E. sale of.. rfiInts. The.commission is going to be an applicant in that process. This%* was a::::: � e at a meeting between Mendocino County, Sonoma Count`:::::`:`nd Stroma Water District. Ukiah was excluded from the process. Councilmember Baldwin possible with regard to been impl:#fid in bei the City 11Mit the Street ariivai City Manage recall. Hoer 'i`s City.#ttorney Rapp a employee, on t rer. ers. iou of the..-iop n that City staff should be as neutral as t Distri. ' ar Tecall campaign. He felt City staff has d in th fbversy. For aesthetic reasons, he felt that >f days per y" ear in which the banner hangs across State et 'hWas City staff, they will remain neutral regarding the ion decides to make a statement, it will be out of her control. Ped that it would also not be within the City's control should time as a private citizen, choose to become involved in the Smith added that he attended the annual Conference of the League of and found it very enlightening. He highly recommended it to other Councilmember Ashiku reported attending the annual NCPA conference in September in which there was coverage of current legislation and movements to enforce open market conditions on municipalities. He discussed the market manipulations occurring in other areas of the country and some of the things that California may experience if P.G.&E. is successful in their divestiture of their hydro plants to their unregulated subsidiary. Also October 20, 1999 Page 14 of 16 discussed was how market gaming can affect power rates, which would be a negative factor in achieving deregulation. With regard to the public benefits charge, he found that various members of NCPA are using their public benefits charge to offset development costs. He advised that the subcommittee will be meeting soon and he will provide staff with a list of cities and other information regarding alternatives. NCPA received an analysis from a bond rating firm, in which they spoke about the actions city councils take that affect bond ratings. One of the important factors is their willingness to bank reserves. He advised that he learned a lot about reliability, noting that industry is willing to pay higher rates if they can obtain reliability. He noted the importance of NCPA and the increasing role they will play in the future because, as the market become.$ ideregulated and the City has to manage legislative issues as well as purcha a pow-, the City will need an entity with the expertise of NCPA. He encouraged Ct..:. attend the next annual meeting in September 2000. City Manager Horsley distributed a 1997 memo _ m Orric.k..`.:iifleffih.`: d Sud providing information regarding the agreements w MPA. d the Cif s. Mayor Mastin reported he also attended the Conf: ; .o the League of California Cities. He attended workshops on the homeless, and tested that cities conduct public hearings and make sure the public is hear#-- `:` One:::.'.-. found very useful is trying to get those who object to homeless sheltec:fQ join boanizations that run the shelters. From this experience, those: p<i*e::.now theest supporters. He noted that, San Jose in particular, has a:€ge estalbfished and has assisted other cities in establishing homeless shot Pers. He: 'di a l r aspects of the program which involves finding jobs as well.:: homefor pe:e noted that they are also moving away from the concept h you cA0 help everyone, but rather to concentrate resources on those that wanti.et outf the homeless lifestyle. He discussed the program further with Council ...efforts keep f lies together in shelters. He in uirout the :. "nin sc:::t ::: for q ::.:;:.:.:` g ee: October 21, 1999, and if it is required of all � mem s........-- -- City Managey advtsl:tit:: the SEMS (Standard Emergency Management System) train:rood, latouncil is not obligated to attend. Mayor,I*astin repo; the Fire Department's Training Tower dedication and festi,.y es are schedul6M.- ober 23, 1999. On October 30 there will be a Pumpkinfest Pale. All Councilm:"nbbrs will ride in a car in the parade. member A hiku volunteered to be available on October 23 for the pumpkin weigh 11 fIIANAGER/DIRECTOR REPORTS City Manager Horsley distributed new Downtown Ukiah brochures to Council and thanked Sage Sangiacomo and Mike Flad for producing it on the computer. The City is partnering with the Main Street Program in many ways, such as the brochure and the School Street lighting funding program. She discussed information distributed to Council concerning the Mitsubishi Corporation October 20, 1999 Page 15 of 16 proposal to build a salt plant in Mexico regarding the whales. She inquired if there is any interest in writing a letter to them. She advised that she will be on vacation November 1-13 and Assistant City Manager Flad will be acting City Manager and will attend the November 3 City Council meeting. Councilmember Ashiku advised that he received a communication from Tony at Main Street Systems with regard to the City serving as a beta site for the automated meter reading service. He will provide the City Manager with this information. 10:54 p.m. - Adjourned to the Redevelopment Agency 10:58 p.m. - Reconvened 10:58 p.m. - Adjourned to Closed Session. 12. a. G.C. 854956.9(b)(1) - Conference With Lac 1:�unsel Regarding Pending Litigation -Existinglitigation -1 man y Redwood Business Park v. City of UI«ah, Merpq ounty Superior Court Case No. 77252 No Actio Taken......... ... 12:09 p.m. - Reconvened. 9. NEW BUSINESS 9a. approval of SE M/RC Smith/Ashiku, s Motors, ap�ve the S, following.11. vote: ..j Mastin. one. lementk�� r e t with Ftlwood Business Park jest tdith"o City ring:g.itisfactory agreement with Ken Fowler t Agreettedwood Business Park; carried b the Y : uncilme :':8mith, Libby, Baldwin, Ashiku, and Mayor BNone. ABSTAIN: None. 13. AWe%i :.::: There bei ng`ness a meetingadjourned at 12:10 ----- was ) p.m. Ulvila, City Cl October 20, 1999 Page 16 of 16 ITEM NO. 5a DATE: NOVEMBER 3. 1999 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM LORELEI GOODIN AND REFERRAL TO THE JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Lorelei Goodin was received by the City of Ukiah on October 26, 1999 and alleges damages related to a power surge on May 17, 1999 at 1224 Helen Ave. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim for Damages received from Lorelei Goodin and Refer It to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Yes Requested by: Claimant Prepared by: Michael F. Harris, Risk Manager/Budget Officer Coordinated with: Candace Horsley, City Manager Attachments: 1. Claim of Lorelei Goodin, pages 1-14. APPROVED: Candace Horsley, City M ager mfh:asrcc99 1103CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: 1. CLAIMANT'S NAME: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 *1 '7V *"ri P-VU+:t t r , III '0vfnjei#cKde OCT 2 6 1999 CITY OF UKIAH CITY CLERK'S DEPARTMENT 2. CLAIMANT'S ADDRESS: :.: .� r�• /? = r=��-':Ik<_ ,} Number/Street and/or Post Office Box —' City State Code Home Phone Number Work Phone Number 3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name U Number/Street and/or Post Office Box Telephone City State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: % 5. PLACE OF ACCIDENT OR OCCURRENCE: 6. 7. 8. 9. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more svace is needed): NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: WITNESS(ES), if known (optional): l , ,Name l Address �r_ �f ��Telephone a. b. DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address Telephone a. b. 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far 7rit maybe known at the time f presentation of the claim: rte- }-� -� /��/�/�-lL�� / � r Steyr. � •./%J '�''r--., it"' " ( (! /" �� / Z _ ` J c "l / ii >�4— �' c`'=- 77 lit 11. STATE THE AMOU 6A -1 -MED'' if it totz less than ten thousand dollars ($10,000) as of the date of presentation o tie claim, 'including the estimated amount of any prospective injury, damage or loss, insofar L.as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed fldr co potation use #12 below). However, if the amount claimed exceeds ten thousand __ ,_.M T "dollars ($10,000), ,no doll amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civircase (CCP § 85). " Amount Claimed $ ;9-2 - or Applicable Jurisdiction 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: $ c Expenses for medical/hospital care: $ - Loss of earnings: $ Special damages for. $ General damages: $ b. Estimated prospective damages as far as known: $ Future expenses for medical and hospital care: $ Future loss of earnings: $ - - Other prospective special damages: $ Prospective general damages: $ This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year,after accrual of the cause of action. Dated.' SIGNATUR OF CLAIMANT(S) Received in the Office of the City Clerk this 4>16 Atof (��9-i �® �� 19 �. NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. !f you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5/18/99 Z r RECEIVED OCT 2 61999 October 21, 1999 WITH CITY OF UKIAH City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Attn: Marie Ulvila / City Clerk Re: Power Surge at residence located at 1224 Helen Ave., Ukiah (Lorelei Goodin owner) Dear Ms. Ulvila, On 5/17/99 1 received a call from John Hammet, who was staying in my home, that the lights were doing very strange things. I immediately went to the house and what I saw was pretty scary. Lights that were 40 watts were throwing off enough light to light up a football stadium. We had no idea what was happening and Mr. Hammett spent that night in a motel due to concerns for his safety in the house. The following day we notified the city and spoke with Stan Bartolomei who in turn sent a crew to inspect the problem. We were told it was a power surge resulting in replacement of the wire from the pole to the house. My television, VCR, cordless phone, alarm clock and refrigerator were damaged beyond repair and had to (or have to) be replaced. My heating/cooling system, stereo receiver, CD player, microwave oven and stove had to be repaired in addition to attempts to repair the refrigerator prior to having to replace it. I have waited this long to submit my claim because I needed time to have repairs done and get estimates for all that was necessary. I would now like to move forward with settlement of this claim. I have provided you with copies of estimates and/or receipts for repairs and items already replaced. I have recently married and now reside at 2801 Boonville Rd., Ukiah. My home on Helen Ave. is currently rented. I am available @ 468-9249 during the days and 462-9659 during evenings. If you can't reach me I would appreciate your leaving a message and I will return your call as soon as I can. Thank you Marie for your help in assisting me with this unpleasant matter. Sincerely, Lorelei Goodin t — 'IS - I ITEMS DAMAGED BY POWER SURGE WEEK OF 5/17/99 (q�, 1224 HELEN AVE, UKIAH OUT OF POCKET EST. TO REPLACE ITEM ACTION TAKEN EXPENSE OR REPAIR Refrigerator replaced television must replace VCR must replace CD Player repaired stereo receiver repaired cordless phone replaced alarm clock replaced microwave oven repaired stove panel must replace heating/cooling system transformer repaired $429. $450. $250. $104.04 $128.88 $ 71.49 (incl. w/cordless phone) $290.69 (incl. fan replacement in attempt to repair refrigerator) $127. portable stereo unit must repair or replace TOTAL OUT OF POCKET EXPENSE TO DATE: ESTIMATED TOTAL LOSSES: $172.96+ $120.32 $1,317.38 (Ouch!) $2,294.38 J/n 11 l $150. IJKIAH BIG KMARY 4Al i .VICE OR REPLACEMENT PLANS VAILIABLE EMBER FOR DETS ,. SEE ANY TEAM M �, 1'588592t1!422 ALARM CLOCK 9.99 2.048BQ8222500 CRDLSS FHNE A 49.9. 3 0488982225110 CRDLSS FHNE A•49.99 VOID SINE T 3 49.99 - ell 5 039800036780 BATTERIES A 4..6g9q 6 0131146128UBTOCB 7AML 66.66 � TAX TOTAL.? CHARGE TENDERED 71.49 ' VISA .00 CHANGE * WE AFFRECIATE_YOOR BUSINESS i �t ,JOHN R HAMMETT , X004 46115 . RECEIFTv 077051E9.1 ..015 04 05/18/99 7702 06:42F 4611-4b11 V10 Walker's Repair SERVICE ORDER (707) 485-1666 B.e.a.r. # 42505 C ❑ PICKUP SERVICE 7U-^,INSTALL REPAIR IN kiPME ❑ SHOP r / — , e /) / LQATE�,tRL�PEDERLEBRD.,��, P�OELIVERY I= C.O.D. CHARGE Name _Phone Address City State Zip MAKE MODEL SERIAL NO. DATE PROMISED ❑ SERVICE REQUESTED WARRANTY CONTRACT ❑ ESTIMATE CUSTOMER'S SIGNATURE a 4 TECHNICIAN' SIGNA THANK YOU -(0- CRAWFORD'S VCR REPAIR 1128 SOUTH STATE STREET UKIAH. CALIFORNIA 95482 Telephone (707) 468-1371 FREE ESTIMATE Siwe Ree. No. 70765 0 SERVICE WILL CALL WARRANTY I DATE PURCHASED "J"CHASSID OATS 11A �4 [I Labor 0 DFLIYT OF NAM EjF ' - /] ,-!:, ' NAO 01 APPL. NAME OF APPt 1A VIC$ .................... .ter -.-f- ... STREET AFT ...... .................. ....... . .......... r ..; . . .......... . . .. ........................ ........... ............ .......... .. ........ I .................. .. . .... ...... .... ....... BILL TO - Ofhw nwn Ab~ .... ......... S . .. ... ..... ... ............ . .... . .... ...... . ...... .. ......... ... . ........... ADOFIFS3. ..... ..... . ...................... . ... . ............... .. .47 DAIS DMItEo .... . ................. oe—, — NAIUFIE OF SERVICE REOUEST By CUSTOMER DEPOSITED PRopEnvy 013 0 is NOT INSURED OR PROTECTED TO THE AMOUNT SERVICE TECH RECOMMENDATION 00 THE ACTUAL CASH VALUE AGAINST LOSS OCCASIONED BY THEFT FIRE OR VANDALISM x........ .... L 0 . . . ...... .... .......... .... . ..... AFTER NOTIFICATION ANY ITEM LEFT OVER 30 DAYS WILL BE SOLD FOR SERVICES RENDERED ___T__ NO EXCEPTIONS SERVICE Pfmronmfo ............. .. ..... ... . .. ...... ............ .......... . ..... 'Are. .... ........... . .. . ............ ...................... .... ............. ......... . (0. . . . . . Elv*` TI." St ted"cr T jr n ESTIMA n d ES INCLUDE EST CUSTOMER'S O.K. DE IT SERVICE CALL, SHOP LABOR, REMOVAL. 4 70' RE -INSTALLATION AND PARTS, IF UPON REVISED ESTIMATE TIME & DATE CALLED my WHOM CLOSER SHOP ANALYSIS ADDITIONAL REPAIRS ARE NEEDED, YOU WILL BE CONTACTED FOR AUTHORIZATION TO COVER ADDITIONAL CHARGES. NOTE: It equipment is returned at customer request before RECEIVED By author4edse TECHNICIAN of performed. a diagnow and handling charge or estllmma7ee of $_ — will be made. NVOICE WRITTEN SY; H. E NAT E REPAIRS sAhALarjohn Y c07"P. It Oil 0(0 PA'44R(0RNf_v_ CUSTOMER'S - awme.mv x _;'__ 30 DAY LABOR '-/3'0 DAY PARTS' GUARANTEED ON ALL WORK PERFORMED -1 - 09"cyew CRAWFORD"S VCR REPAIR 1128 SOUTH STATE STREET UKIAH, CALIFORNIA 95482 Telephone (707) 468-1371 FREE ESTIMATE sue PAO. "M 70765 0 SERVICE 0 HILL CALL WARRANTY DATE PURCHASED DATE OF 0 L 0 INSTALL E3 DELIVER O"Ol" NAME 00 �.J.e NAME OF APPLIA'NCE _00- . .... STREk------ AFT . ........... .. I ........... ........ ......... . ..... ------- MAK ................... ..... . . ..... clrror+ MOOT L / . q 91tL TO • Ohw thin Above A-0- ..... .... ............ . ..... . ...... ........ .. ...&... SERIAL HP O rtp"04� NATURE OF SERVICE REOUEST i THE DEPOSITED PROPERTY 015 0 is NOT TO THE AMOUNT BY CUSTOMER INSURED OR PROTECTED OIL THE ACTUAL CASH VALUE AGAINST LOSS SERVICE TECH OCCASIONED BY THEFT FIRE 00 VANDALISM RECOMMENDATION . L. .. ......... ......... . . ......... . ............ . ...... AFTER NOTIFICATION ANY ITEM LEFT OVER 30 DAYS WILL BE SOLD FOR SERVICES RENDERED NO EXCEPTIONS SERVICE PEFIrOPM ... . ....... r Tiff.* F kfth" 4 T ........... ESTIMATED CHARGES INCLUDE FSTIMCUSTOMER'S O.K. . �pDE F T SERVICE CALL, SHOP LABOR, REMOVAL. I -REVISLib ESTIMATE TIME & DATE CALLED my WHOM RE -INSTALLATION AND PARTS, IF UPON CLOSER SHOP ANALYSIS ADDITIONAL REPAIRS 00, 1 ARE NEEDED, YOU WILL BE CONTACTED FOR N15TE: It equipment is returned at customer request before auttwired service is performed. a diagnosis and handling charge AUTHORIZATION TO COVER ADDIT.19&L CHARGES. AECFIVEDBY "IN TECHNICIAN or estimate feeof 1will be nude.. NVOICE WRITTEN EY: T H. ON VRE REPAIRS SAT;SFA(.f?OAIIX-tOMPtE AOIDPARIS TU to MT2TMFNj`S X U. 42Z RETURN OF 1101WIPTAUNTS wwwwo I / / NONATURE x 30 DAY LABOR IS 3D DAY PARTS GUARANTEED ON ALL WORK PERFORMED CRAWFORD'S VCR REPAIR 1128 SOUTH STATE STREET UKIAH, CALIFORNIA 95482 Telephone (707) 468-1371 0 SERVICE0 WILL CALL WARRANTY (I INSTALL 0 DELIVER 0 1 ,1 PWIS [I Labor NAME STREET .. . .... .... .. ... . ......... ..... Cltr . ... . ...... . . BILL TO • Offtw"WnAb.0 .. ......... . ......... ........................... ADDRESS NATURE OF SERVICE AEOUEST BY CUSTOMER SERVICE TECH Wzu RECOMMENDATION )L SERVICE PEI APT AFTER NOTIFICATION ANY ITEMTEFT-V' DAYS WILL BE SOLD FOR SERV( S REN NO EXCEPTION FREE ESTIMATE 70765 DOTE f, owotw NAME OF APPLIANCE ....... .... ....... .... .. ............... w ** ..... . ...... MODE . . ............ SE._.._.._ .'D F, ....... . .... ... I DATE PROMISED THE DEPOSITED PROPERTY OIS 0 is NOT INSURED OR PROTECTED TO THE AMOUNT OF THE ACTUAL CASH VALUE AGAINST LOSS OCCASIONED By THEFT FIRE OR VANDALISM 77 lei B .......... O&IF L 9 T TISstawted Tl, j� Fin 7 :::: i'.?rr:::: is //� dH_ RtE INCLUDE ESTIVATE Z..UST R' KI 6 0 K DFI`OSIT SERVICE CALL, SHOP LABOR, REMOVAL. RE -INSTALLATION AND PARTS, IF UPON WEVISED EtfliiATE I Tout% DATE CALLED my WHOM CLOSER SHOP ANALYSIS ADDITIONAL REPAIRS ARE NEEDED. YOU WILL BE CONTACTED FOR AUTHORIZATION TO COVER ADDITIONAL CHARGES. NOTE: it equipment is returned at customer request before RECEIVED ice rformed. a diagnosis and handling charge autharizodserv, or !aiv to fee 78yr will be nude. 12DPA PARIS �11� REPAIRS SftSF#tlb TEUX&D PARIS Rywja�p Rf runn AW EWAIPT PARTS UMVID MM"Ras x 30 DAY LABOR DAY PARTS GUARANTEED ON ALL WORK PERFORMIED Wv CRAWFORD'S VCR REPAIR 1128 SOUTH STATE STREET FREE UKIAH, CALIFORNIA 95482 ESTIMATE stwe Hao. Nix Telephone (707) 468-1371 70765 ❑ SERVICE DATE PURCHASED o.lnu CALL wwnaANTY DATE Q INSTALL ❑ DELIVER I u.... . ...-. _ OF _ .. e7 NATURE OF SERVICE REOUEST BY CUSTOMER SERVICE TECH RE COUIWE NDAT ION AFTER NOTIFICATION AN' DAYS WILL BE SOLD FOR NO EXCEF SERVICE PERrORMEO SERVICE CALL, SHOP LABOR, REMOVAL, RE -INSTALLATION AND PARTS, IF UPON E ISEOE CLOSER SHOP ANALYSIS ADDITIONAL REPAIRS ARE NEEDED. YOU WILL BE CONTACTED FOR AUTHORIZATION TO COVER ADDITIONAL CHARGES NOTE RECEIVED BY authod.. TECHNICIAN or es - n NVOICE WRITTEN EY: !C . st AT RE` REP R r Cl \ s E IIE ►ININ Or E IEYPT FNIIIs IMI -O MAK[ .••. I MOOf l SERyWOp .... . y� DATE PROMISED THE DEPOSITED PROPERTY [I IS O IS NOT INSURED OR PROTECTED TO THE AMOUNT F E ACTUAL CASH VALUE AGAINST LOSS EO BY /HEFT FIRE OR VANDALISM a AEO TE CALLBY WHOM 1 returned of customer request before firmed, a diagnosis andhandfmgcharge will be made. OIDAR IS RETURNE JU DAY MOR' - JU MAY PMTS GUARANTEED ON ALL WORK PERFORMED �an�t,�ow RANTY ❑ PART WARRA MODEL NO. , :USTOMER'S NAME AND ADDRESS FIRST MIDDLE LAST INITIAL INITIAL,,. r. STREET �* rte' "! �'%' DATE PURCHAS ADDRESS DATE. CALL REC E PERFO ED: ElILLUSTRATE DETAIL OF PROBLEM ON REVERSE SIDE MFG. CODE f REF. TIME COMPLETED TIME lrK ti � r TOTAL TIME TOTAL TIME STATE ZIP CODE HOME PHONE ,�,,"�� DAT&REP tRE Q ,:• s NUMBERt SELLING DEALER / DISTRIBUTORMICRO CITY CUSTOMER' � ?S REQUEST: DEFECT CODE ❑ AFTER -- _•�,-_N r ✓L- NOT HOME LACK PART CALL BACK DESCRIPTYN INVOICE NUMBER PART COST TIME STARTED I TIME STARTED E PERFO ED: ElILLUSTRATE DETAIL OF PROBLEM ON REVERSE SIDE MFG. CODE f REF. TIME COMPLETED TIME lrK ti � r TOTAL TIME TOTAL TIME I Hereby CertI The Above Service Has Been Perfo d� P its Used. TECHNICIAN'S / OTHER SIGNATURE / NUMBER A E SERVICE CENTER STATE NO. SERVICER NAME AND ADDRESS: APPLIANCE SERVICE CENTER 206 IRVINGTON DFL UMAH, CA 95482 707-463-2564 ACCOUNT NUMBER I TRANSMITTAL NUM j> ESTIMATE OF REPAIR PARTS LABOR SALES TAX * REVISED EST. OF REPAIR PARTS LABOR SALES TAX C3GAl. TAX' - METHOD OF PAYMENT CHARGE ❑ I I I. I * PLEASE SEE REVERSE SIDE FOR ADDITIONAL INFORMATION 2-t CASH ry SELLING DEALER / DISTRIBUTORMICRO CITY TATE LEAK READING: BEFORE - ,. �"� AFTER -- _•�,-_N QUANTITY FAULT /JOB CODE PART NUMBER DESCRIPTYN INVOICE NUMBER PART COST EXTENSION t f orize A Change To My Credit Card. CARD NAME MAG. / MOTOR / SEALED UNIT NO. OLD SERVICE AGR MENT MBER SUB TOTAL HANDLING MAG. / MOTOR / SEALED UNIT NO. NEW SE CE AGR M DAT CAAD NUMBER j SERVICER NUMBERI SEIRVY R EXP. DATE RUTH. NO. `,IRIP CHARGE y ,j / The Repairs Have Been Performed In A Manner Sati ctory ! Have Been Advised of The Anti Tip Device For My Range. CUSTOMER'S SIGNATURE �- / ✓ COMPLETED CALL': LABOR DAT SIGNATURE r DATE I Hereby CertI The Above Service Has Been Perfo d� P its Used. TECHNICIAN'S / OTHER SIGNATURE / NUMBER A E SERVICE CENTER STATE NO. SERVICER NAME AND ADDRESS: APPLIANCE SERVICE CENTER 206 IRVINGTON DFL UMAH, CA 95482 707-463-2564 ACCOUNT NUMBER I TRANSMITTAL NUM j> ESTIMATE OF REPAIR PARTS LABOR SALES TAX * REVISED EST. OF REPAIR PARTS LABOR SALES TAX C3GAl. TAX' - METHOD OF PAYMENT CHARGE ❑ I I I. I * PLEASE SEE REVERSE SIDE FOR ADDITIONAL INFORMATION 2-t CASH ry I vt k I I Lit �. , 4t-,- . I �jj,. ���-�,-�. 12584 ria 4f�✓ Gtti, NAME L � rAD ADDRESS RESS 4,*- kd '.2' r cy 660 a Is e- c r , CITY, STATE, ZIP CITY, STATE, ZI KEEP YEAS SLIP FOR REFERENCE DC 8100 j y 1?504 !LEEP THIS SCUP FORREFERENCE DC 8100 .� n , I %A . Item No. 5b Date: November 3. 1999 AGENDA SUMMARY REPORT SUBJECT: Notification to Council of Completion of Emergency Replacement of the Sewer Main on East Gobbi Street within the Ukiah Valley Sanitation District. REPORT: This report is to give notification to the City Council of the completion of an emergency replacement of the sewer main east of the City limits along East Gobbi Street within the Ukiah Valley Sanitation District. This project was approved by the Board of Directors of the Sanitation District at their meeting of October 13, 1999. The Board approved a budget amendment in an amount of up to $49,850, from Fund 650-283-612 to Fund 612- 281-650 to cover the cost of installation that would be charged to Fund 612-3510-811. The final cost of this project was $41,340.29 as submitted by Wipf Construction. Although this project is within the Ukiah Valley Sanitation District, the District's budget is a part of the City of Ukiah Budget and as a result staff felt that Council should be notified of the budget transfer. No specific budgetary action by the City Council is Required. nr-% %JMMr- vutU AL; I IUN: Receive Report. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:1) Wipf Construction Invoice APPROVED: Candace Horsley, CitA Manager �XCAV ; ING Wipf Construction LICENSED CONTRACTOR LICENSE 4629598 P.O. BOX 234 LOCATION UKIAH, CALIF. 95482-0234 1300 HASTINGS ROAD OWNER ERNEST M. WIPF OCTOBER 81 1999 EQUIPMENT RENTALS PHONE 462-8741 FAX 462-5409 CITY OF UKIAH 13714 300 SEMINARY AVENUE - UKIAH, CA 95482 RE: BILLING GOBBI STREET P.O. #032267 9/21 - 9/29/99 LABOR - RATES INCLUDE SUR CHARGES AND MARK UP OPERATORS 109.0 HRS @ 61.53/hr 6,706.77 16.0 HRS @ 80.32/hr 1,285.12 TEAMSTERS 134.25HRS @ 49.66/hr 61666.86 16.5 HRS @ 63.51/hr 1,047.92 LABORER 134.0 HRS @ 41.20/hr 51520.80 18.0 HRS @ 55.41/hr 997.38 EQUIPMENT EX150 34.0 HRS @ 54.00/hr 1,836.00 BACKHOE 82.0 HRS @ 30.00/hr 2,460.00 10 YD DUMP 111.0 HRS @ 33.00/hr 3,663.00 SERV TRUCKS 110.0 HRS @ 9.00/hr 990.00 COMPRESSOR 8.0 HRS @ 12.00/hr 96.00 POWER BROOM 26.0 HRS @ 20.00/hr 520.00 WACKER 20.0 HRS @ 10.00/hr 200.00 WATER TRUCK 5.0 HRS @ 33.00/hr 165.00 OIL POT 8.0 HRS @ 9.00/hr 72.00 ROLLER 13.0 HRS @ 15.00/hr 195.00 VIBREPLATE 7.0 HRS @ 10.00/hr 70.00 LOWBED 1.5 HRS @ 38.00/hr 57.00 MATEERIAL - PPCtIpf,.5 0.tjaCW e--*, FREIGHT TAGS #8307,8351,8354,8510,1453,8332 11389.66 REGROUND BASE WIPF YD 464.94 TONS @ 5.00 21324.70 PARNUM #63144,63189,63165,63191,63198,62821 %08. 81 , 62780 , 186303 , 186655 , 186623 , , 186776 , 4�13.231.31 j2��9� ARLAKE LAVA #145264,145371,145397,145303 Cd 3"T 145523,145313,145265 908.96 / PACE SUPPLY #2770876 25.85✓ CITE .t!}-7iUKIAH VALLEY LUMBER #494542,493851 20.96 i RAU AND ASSOCIATES 890.00 TOTAL DUE WIPF CONSTRUCTION 41,340.29 ITEM NO. 5c DATE: November 3, 1999_ AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET STRIPING 1999. SPECIFICATION NO. 99-10 SUMMARY: Funding for this project was approved in the fiscal year 1999/2000 budget in the amount of $14,000 in account number 100-3110-250-000. The City Council awarded the contract on August 18, 1999 to Safety Striping Service, Inc., contractor, in the amount of $12,077.25. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on October 15, 1999. The final contract cost based on actual street footage striped is $12,188.20. However, the difference of $110.95 is within the budget amount for this project. Final payment of the 10 percent retention in the amount of $1,218.82 will be made to the contractor after 30 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. City Council accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Street Striping 1999, Specification No 99-10. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: N/A Requested by: Bill Beard, Interim Director of Public Works/City Engine Prepared by: Rick Seanor, Deputy Director of Public Works — Coordinated with: Candace Horsley, City Manager Bill Beard, Interim Director of Public Works/City Engineer Attachments: 1 Notice of Completion APPROVED: Candace Horsley, City anager RJS:AGNC9910.SUM Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the real property described is owned by the following whose address or addresses are: City of Ukiah, a Municipal Corporation 300 Seminary Avenue, Ukiah, California 95482 2. That the nature of the title to the Street Striping 1999, Specification No. 99-10 of all said owners is that of fee simple. 3. That on the 15th day of October 1999, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Safety Striping Service, Inc., PO Box 669, Visalia, California, 93279-0669. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as various streets within the City limits. CITY OF UKIAH, a Municipal Corporation In STATE OF CALIFORNIA) COUNTY OF MENDOCINO) CITY CLERK I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows the content thereof and the same is true of her own knowledge. MARIE ULVILA, City Clerk Subscribed and sworn to before me this day of Notary Public in and for the County of Mendocino, State of California 1999. ITEM NO. 7a DATE: November 3, 1999 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT SUMMARY: On October 20, 1999, the City Council considered a number of proposed amendments to the Airport Industrial Park Planned Development Ordinance, and after conducting a public hearing and discussing the matter at length, voted 4-1 to introduce the Ordinance. In taking this action, the Council accepted staff's recommendation, which included the following: 1. Incorporation of the changes made by the Planning Commission except for 1) reducing the area of mixed-use acreage from 32 to 15 acres, and 2) establishing "use percentages" for the industrial, commercial, and professional offices uses within the Mixed -Use designation. The Council applied the Mixed -Use designation to the full 32 acres, and did not incorporate "use percentages." 2. Incorporation of modifications 1,2,3,4, 5(portion),8,11(portion)12, 14,15 (portion), and 18 suggested by Vice Mayor Ashiku, as illustrated in Attachment No. 2 of the October 20,1999 Agenda Summary Report. The Ordinance has been prepared accordingly, and is ready for adoption. RECOMMENDED ACTION: Adopt the Ordinance amending the Airport Industrial Park Planned Development Ordinance. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Ordinance and provide direction to staff. Citizen Advised: Publicly noticed according to the requirements of the Ukiah Municipal Code. Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager, Bob Sawyer, Planning Director, and David Rapport, City Attorney Attachments: 1. Amended Airport Industrial Park Planned Development Ordinance F APPROVED: Candace Horsley, City anager ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT The City Council of the City of Ukiah hereby ordains as follows: Section One The purpose of this amendment to the Airport Industrial Park (AIP) Planned Development Ordinance is to create a new Industrial/Mixed-Use land use designation within the Airport Industrial Park. The area covered by the new designation contains approximately 32 acres within the Park. The purpose of the Industrial/Mixed-Use designation is to provide flexibility in the types of allowed and permitted land uses that can occur in the designated area, and allow compatible uses that can co -exist, support one another, and contribute to the goal of creating a self-sustaining employment and commercial center within the AIP. Section Two The overall purpose of the Airport Industrial Park Planned Development is to provide for a coordinated development of compatible industrial, office, and commercial land uses. It details both allowed and permitted uses within each land use category, regulates nuisances, and provides development standards and design guidelines. The AIP Planned Development is consistent with the "Master Plan" land use designation for the property contained in the Ukiah General Plan. Section Three This ordinance also formally amends the Land Use Map that illustrates which land use designations are assigned to the various properties throughout the Airport Industrial Park. The map shows the approximate 32 acres west of Airport Park Boulevard and south of Commerce Drive (Hastings) being redesignated from "Industrial" to "Industrial/Mixed-Use." The land use designations apply to the 138 acre Airport Industrial Park in the following manner: 1. Professional Office: Applies to the northwest portion of the site, bounded by Talmage Road on the north, Airport Park Boulevard on the east, and Commerce Drive on the south (approximately 12.6 acres). 2. Highway Commercial: Applies only to the northeastern portion of the site, bounded by Talmage Road to the north, Airport Park Boulevard to the west, Highway 101 to the east, and the existing large commercial retail store property to the south (approximately 1.4 acres). 3. Retail Commercial: Applies to 13.44 acres north of Commerce Drive, and approximately 23.41 acres south of Commerce Drive, bounded by Airport Park Boulevard on the west, and Highway 101 on the east. (approximately 37 acres). 4. Industrial: Applies to the property situated at the southern end of the Airport Industrial Park (approximately 24.8 acres). 5. Industrial/Automotive Commercial: Applies to the southern portion of the Redwood Business Park, south of Assessor's Parcel Nos. 180-080-44 and 45, east of Airport Park Boulevard, and fronting Highway 101 (approximately 16 acres). 6. Industrial /Mixed- Use: Applies to the lands west of Airport Park Boulevard south of Commerce Drive. Includes the (2) acres adjacent to and north of the existing brewery parcel, and the approximate one (1) acre west of and adjacent to the existing pond (approximately 32 acres). 7. Roads and landscaping: Approximately 14.2 acres. 8. Total Acreage AIP: Approximately 138 acres. Oi Three Four The Airport Industrial Park Planned Development was originally approved by City Council Resolution No. 81-59 on March 3, 1981, embodied in Use Permit No. 81-39. It was amended and further articulated in 1991 when the City Council adopted Resolution No. 91-4. In 1993, the City Council adopted a revised Ordinance (929) to allow "General Commercial" in addition to the approved "Highway Oriented Commercial" land uses in the area bounded by Talmage Road on the north, Highway 101 on the east, Commerce Drive on the south, and Airport Park Boulevard on the west. This Ordinance also "created" the Planned Development Ordinance out of what was previously a Use Permit. On May 1, 1996, the City Council adopted Ordinance 963, which amended the AIP Planned Development to make it a more organized and useable set of regulations. On June 19, 1997, the Planned Development was amended again by the adoption of Ordinance 964, which created an Industrial/Automotive Commercial Land Use Designation for the 16 acres directly south of the home improvement center/hardware store facility east of Airport Park Boulevard. On April 2, 1997, the Planned Development Ordinance was amended by the adoption of Ordinance 991, which permitted drive-thru restaurants on the lands designated as Highway Commercial. Section Five Airport Industrial Park Planned Development, as amended herein, provides a mixture of industrial, commercial, and office land uses within a Planned Development (PD), consistent with the City of Ukiah General Plan "Master Plan" land use designation. Section Six The Development Map (Generalized Land Use Map) for this Planned Development, as well as the design guidelines and development standards constitute the Concept Development Plan, as required by Article 14, Chapter 2 (Zoning) of the Ukiah Municipal Code. 9 The Development Map (Generalized Land Use Map) attached as Exhibit "A", is approved. The Traffic Circulation Plan for this Planned Development is discussed in Section "I" on page 24, and the Circulation Map, attached as Exhibit "B", is approved. Section Seven Development standards not addressed in the Planned Development regulations shall be those specified in the City of Ukiah Zoning Code. Section Eight Amendment to this ordinance requires City Council action. All Major Variance, Use and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor permits are subject to the review and action by the City Zoning Administrator. Decisions on Major and Minor Variance, Site Development and Use Permits made by the City Planning Commission or Zoning Administrator are appealable to the City Council pursuant to section 9266 of the Ukiah Municipal Code. Section Nine Some small commercial land uses may be permitted on the Industrial designated land if they are primarily intended to provide commercial type services to employees within the Airport Industrial Park. Section Ten This version of the Airport Industrial Park (AIP) Planned Development supersedes all past versions, and shall govern and regulate the growth and development within the AIP. Section Eleven The regulations for this Planned Development, as required in Article 14, Chapter 2 (Zoning), of the Ukiah Municipal Code are as follows: 4 A. INDUSTRIAL DESIGNATION 1. Allowed Uses The following industrial uses are allowed in the Industrial designation with the securing of a Site Development Permit. a. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. b. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or non -retail business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. C. Wholesaling and Related Uses - includes establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, commercial, institutional, or business users, or other wholesalers. d. Contractor's Offices - includes business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. 61 e. Agricultural - allowed as a continuation of the existing land use, including all necessary structures and appurtenances. f. Research and Development Laboratories, and computer and data processing. g. Accessory Uses and Structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of structure(s) containing the primary use. 2. Permitted Uses The following small commercial, business support, and repair service land uses may be permitted in the Industrial land use designation with the securing of a Use Permit, provided they are situated on a parcel no larger than one-half acre in size, and do not exceed 20 percent of the total land dedicated to the Industrial Land Use Designation: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive- thru restaurants shall be permitted). b. Small grocery or convenience store. C. Banking facility. d. Child day-care facility. e. Industrial and business support services - establishments primarily engaged in providing services to business and industry, such as blueprinting and photocopying, janitorial and building maintenance, X equipment rental and leasing, medical labs, commercial testing laboratories, and answering services. f. Public Facilities - includes all public and quasi -public facilities such as utility substations, post offices, fire stations, and government offices. g. Repair Services - includes repair services such as radio and television, furniture, automotive repair, body and fender shops. h. Communication Installations - includes radio and television stations, telegraph and telephone offices, cable T.V., and micro -wave stations. B. PROFESSIONAL OFFICE DESIGNATION 1. Purpose The purpose of the Professional Office Land Use Designation is to provide opportunity for a variety of business and professional offices. Land uses such as child care facilities, delicatessens, and small retail stores and shops are intended to be ancillary components to professional office development projects. 2. General Requirements a. Child care facilities, delicatessens, and small commercial retail stores and shops shall not exceed 20 percent of the total developable square footage of any one parcel. The resulting square footage that comprises this 20 percent shall only be developed with individual store/shop spaces that do not exceed 2,000 square feet in size. 7 b. All proposed development projects within the Professional Office designation must include a viable office development component. Alternatively, a small commercial or retail commercial project, may proceed without a professional office component if a minimum of 80% of the acreage of the parcel is set aside for future professional office development. In this case, adequate on-site circulation and parking to serve the future professional office component must be provided, and the configuration of the land dedicated to a future professional office component must be logically and genuinely planned for such a use. A project with only a professional office component is consistent with, and allowed in the Professional Office designation. 2. Allowed Uses The following uses are allowed in the Professional Office designation with the securing of a Site Development Permit: a. Professional and business offices such as accountants, engineers, architects, landscape architects, surveyors, attorneys, advertising, consultants, bookkeeping, medical and dental offices, and other similar activities. b. Business and office support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, blueprinting and photocopying and answering services. C. Child day-care facility. d. Retail commercial in the built -out northwest portion of this area outside the boundaries of the Redwood Business Park. 3. Permitted Uses The following uses are permitted in the Professional Office Designation with the securing of a Use Permit: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). b. Small grocery or convenience store. C. Small retail commercial stores and shops of 2,000 square feet or less, and in combination not exceeding 20 percent of the total developable square footage on a parcel. C. HIGHWAY COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Highway Commercial designation with the securing of a Site Development Permit: a. Businesses such as motels, sit-down and drive-thru restaurants, service stations, and other similar uses that provide services and merchandise primarily to highway travelers. b. Retail commercial stores. D. RETAIL COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Retail Commercial designation with the securing of a Site Development Permit: a. Retail commercial stores. 9 b. Child day-care facility. C. Delicatessen, sandwich shop, and ice cream parlor. 2. Permitted Uses The following uses are permitted in the Retail Commercial designation with the securing of a Use Permit: a. Restaurants (no drive-thru restaurants). b. Small grocery or convenience store. C. Banking facility. E. INDUSTRIAL/AUTOMOTIVE COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Site Development Permit: a. All the allowed industrial uses listed in Item A (1) above. b. Automobile dealerships, except for those that exclusively sell used vehicles. 2. Permitted Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Use Permit: a. All the permitted industrial land uses listed in Item A (2) above. b. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). C. Automotive service (gas) station. d. Small grocery store, mini -market, or convenience store. 10 e. Uses related to automobile dealerships such as tire stores, auto parts stores, car washing facilities, automobile repair business, etc. F. INDUSTRIAL / MIXED-USE DESIGNATION 1. Purpose The underlying allowed land use in the Industrial/Mixed-Use designation is industrial and light manufacturing. The purpose of the Industrial/Mixed-Use designation is to provide for a compatible mix of industrial, professional office, and commercial land uses. 2. General Requirements a. All proposed development projects within the Industrial/Mixed-Use designation must include a viable industrial component. b. Alternatively, a professional office or retail commercial project, or a combination of the two, may proceed without an industrial component if a minimum of 40% of the rear acreage of the parcel is set aside for future industrial development. In this case, adequate on-site circulation and parking to serve the future industrial component must be provided, and the configuration of the land dedicated to a future industrial component must be logically and genuinely planned for such a use. A project with only an industrial component is consistent with, and allowed in the Industrial/Mixed- Use designation. 3. Allowed Uses The following uses are allowed in the Industrial/Mixed-Use Designation with the securing of a Site Development Permit. 11 a. Industrial: 1. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. 2. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. 3. Wholesaling and Related Uses - establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, commercial, institutional, or business users, or other wholesalers; b. Commercial: 1. Contractor's Offices and Yards - business office for building, plumbing, electrical, roofing, heating, air conditioning, and 12 painting contractors including storage of incidental equipment and supplies. 2. Computer assembly and data processing 3. Repair services, including automotive repair. 4. Accessory uses and structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of the primary use. C. Professional Offices Uses- r Professional and business offices. 4. Permitted Uses The following uses may be permitted in the Industrial/Mixed-Use Land Use Designation with the securing of a Use Permit: a. Industrial Uses: 1. Research and Development Laboratories. 2. Industrial uses not listed in Item 3 above (Allowed Uses), and/or excluded in the prohibited uses listed in section F (Nuisances) below. b. Commercial Uses: 1. Industrial and business support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, and blueprinting and photocopying. 13 2. Delicatessen, sandwich shop, cafe, or sit-down restaurant (no drive-thru restaurants shall be permitted). 3. Small grocery or convenience store. 4. Child day-care facility for serving employees within the AIP. 5. Retail commercial shops and stores. 6. Business and Office support services - establishments primarily engaged in providing services to businesses and offices - such as janitorial and building maintenance, and equipment rental and leasing. F. NUISANCES 1. No lot shall be used in such a manner as to create a nuisance to adjacent parcels. Proposed uses shall comply with the performance criteria outlined below. a. All activities involving the storage of inflammable and explosive materials shall be provided with adequate safety devices against the hazard of fire and explosion by adequate fire -fighting and fire suppression equipment and devices standard in industry. All incineration is prohibited. b. Devices which radiate radio-frequency energy shall be so operated as not to cause interference with any activity carried on beyond the boundary line of the property upon which the device is located. C. The maximum sound level radiated by any use of facility, when measured at the boundary line of the property upon which the sound is generated, shall not be obnoxious by reason of its intensity or 14 G. pitch, as determined by standards prescribed in the Ukiah Municipal Code and/or City General Plan. d. No vibration shall be permitted so as to cause a noticeable tremor beyond the property line. e. Any use producing emissions shall comply with all the requirements of the Mendocino County Air Quality Management District. f. Projects involving the use of toxic materials or hazardous substances shall comply with all Federal, State, and all local Laws and regulations. 2. Prohibited Uses or Operations Industrial uses such as petroleum bulk stations, cement batching plants, pulp and paper mills, lumber mills, refineries, smelting plants, rendering plants, junk yards, auto wrecking, and similar "heavy industrial" uses which typically create external and environmental effects are specifically prohibited due to the detrimental effect the use may have upon the general appearance, function, and environmental quality of nearby uses. DEVELOPMENT STANDARDS The following standards have been established to ensure compatibility among uses and consistency in the appearance and character of development. These standards are intended to guide the planning, design, and development of both individual lots and the entire Airport Industrial Park. Projects shall be reviewed on a case-by-case basis for high quality design, efficient function, and overall compatibility with surrounding land uses. 15 1. Minimum Lot Requirement The minimum lot area shall be 20,000 square feet. Each lot shall have a minimum frontage of 100 feet on a public street. Except for lots fronting on Airport Park Boulevard, or other public streets shown on the Land Use Map, access easements to a public street may be authorized in lieu of public street frontage in the discretion of the appropriate decision -maker and with the approval of the City Engineer. Proposed access easements shall be consistent with the standards contained in Table 4-1. The Planning Commission may approve a public street frontage of less than 100 feet for lots located on cul-de-sacs, street curves, or having other extraordinary characteristics. 2. Maximum Lot Coverage No more than 40 percent of the lot shall be covered by buildings or structures. Above ground parking lots and landscaping areas shall not be included in the calculation of lot coverage. Industrial land uses may cover a maximum of 60 percent of a lot provided that the site planning, architecture, parking, and landscaping are consistent with the requirements of the AIP Planned Development Ordinance. 3. Minimum Building Setbacks All buildings and structures shall be setback from the property line a minimum of 25 feet along the entire street frontage. Lots abutting U.S. Highway 101 shall maintain a minimum setback of 60 feet from the property line adjacent to the freeway. Side yard setbacks shall be determined in the Site Development or Use Permit review process. 16 4. 5. 6. 7. Maximum Building Height The maximum height of any building or structure shall be 50 feet. Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum building height. Ukiah Airport Master Plan All development within the Airport Industrial Park shall comply with the Federal Aviation Administration side slope criteria, density requirements ("131" Compatibility Zone = 60 persons per acre / "C" Compatibility Zone = 150 people per acre) and all other applicable provisions of the Ukiah Airport Master Plan. Screenina Storage areas, loading docks and ramps, transformers, storage tanks, refuse collection areas, mechanical equipment, and other appurtenant items of poor visual quality shall be screened by the use of masonry walls, landscaping materials, or decorative fencing. All roof mounted electrical and mechanical equipment and/or ductwork shall be screened from view by an enclosure which is consistent with the building design. Fences exceeding six (6) feet in height may be appropriate for some commercial and industrial uses to screen the outdoor storage of building materials, supplies, construction equipment, etc. The Planning Commission may consider fences exceeding six (6) on a case-by-case basis during the review of Site Development and Use Permit applications. Public Utility Easement All lots shall provide a 5 -foot easement in the required front setback for the provision of utilities. 17 8. Sidewalk Requirements Lots with frontages along the primary street shall provide a 5 -foot curvalinear sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. 9. Bicycle Lanes Class III Bicycle lanes shall be provided on all streets according to CalTrans standards. 10. Development Integration Every effort shall be made to "master plan" development within the Airport Industrial Park. Applicants shall be encouraged to coordinate development proposals to ensure compatible architectural themes, high quality site planning, efficient and functional traffic circulation, coordinated pedestrian circulation, and compatible land uses. 11. Reauired Public Streets Lot line adjustments, parcel maps, tentative and final subdivision maps, and Site Development and Use Permits shall not be approved, unless public streets identified on the Land Use Map serving the parcels covered by the lot line adjustment, map or permit have been or will be dedicated to the City of Ukiah upon approval of the lot line adjustment, map or permit. 12. Street Width Standards The following street standards have been established by the Ukiah Department of Public Works. All primary and secondary streets shall be designed and constructed in accordance with these standards: Table 4-1: Minimum Street Standards Airport Park Boulevard and Commerce Drive 1. Right-of-way 2. Pavement a. travel lanes (2) b. left turn lane 3. Curbs (both sides) 4. Cul-de-sac (turn-arounds) 5. Curb Returns Radius Primary Secondary Access Easement 66 feet 44 feet 32 feet 64 feet 40 feet 30 feet 14 feet 20 feet 15 feet 12 feet 12 feet 1 foot 1 foot 100 feet diameter 35 feet 35 feet 13. Access Driveways and Deceleration Lanes a. Every effort shall be made to minimize access driveways along Airport Park Boulevard. All driveway and intersection radii shall be designed to accommodate heavy truck turning movements, consistent with the requirements of the City Engineer. b. Every effort shall be made to design common driveways for individual developments. C. No Talmage Road access shall be permitted for the parcel or parcels located at the southeast corner of Talmage Road and Airport Park Boulevard. d. All major driveways, as determined by the City Engineer, shall have left turn pockets in the median area where feasible. e. Deceleration and acceleration lanes shall not be required unless the City Engineer determines they are necessary to ensure safety and efficient traffic flow. 19 14. Minimum Parking and Loading Requirements a. No loading or unloading shall be permitted on the street in front of the building. A sufficient number of off-street loading spaces shall be provided to meet the needs of the approved use. Adequate apron and dock space also shall be provided for truck maneuvering on individual lots. b. The number of entrance/exit driveways shall be limited to one per every 100 feet of street frontage with a maximum curb cut of 40 feet. The Planning Commission may relax these standards when a comprehensive plan for an entire block has been prepared and presented to the City Planning Commission for review and approval. C. Adequate off-street parking shall be provided to accommodate the parking needs of employees, visitors, and company vehicles. The minimum number of off-street parking spaces shall generally be provided according to the requirements of the Ukiah Municipal Code. d. The Planning Commission may deviate from the parking requirements contained in the Ukiah Municipal Code on a case-by-case basis. Any deviation must be supported by findings related to a unique use, such as a mixed use development, or use not specifically described in the Ukiah Municipal Code, and findings that otherwise demonstrate no on -street parking congestion will result. 15. Signage Except as indicated below, building identification and other signs shall generally comply with the sign regulations for industrial, commercial and office land uses contained in the Ukiah Municipal Code. All proposed development projects shall include a detailed sign program. 20 H. DESIGN GUIDELINES The following guidelines shall be used by the Planning Commission when approving a Site Development or Use Permit to ensure high quality design, and the coordination and consistency of development. 1. Landscaping and Open Space a. A comprehensive landscape plan shall be submitted for review and approval as a part of the Site Development or Use Permit process. b. Existing trees shall be retained whenever possible. C. A variety of tree species shall be used that provides diversity in form, texture, and color. d. Landscaping at corners should be arranged to maintain traffic visibility. e. Landscaping along an entire street frontage should be coordinated to achieve a uniform appearance. f. Landscaping shall be proportional to the building elevations. g. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. h. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in three years. I. Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non -deciduous street species shall be restricted to areas that do not inhibit solar access. j. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot 21 k M. n. a trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50 percent over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. Parking lots shall have a perimeter planting strip with both trees and shrubs. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of 50 percent (50%) of the landscaped area shall be dedicated to live plantings. Landscaping Plans shall include an automatic irrigation system. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. 22 q. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. 2. Orientation and Location of Buildings a. The location of buildings shall be coordinated with other buildings and open space on adjacent lots, and should include design elements, oriented to pedestrian usage, such as, linked walkways and sidewalks. b. Buildings should be sited to preserve solar access opportunities, and should include passive and active solar design elements. C. Buildings should be oriented to minimize heating and cooling costs. d. Buildings should be creatively sited to provide open views of the site and surrounding environment. e. Buildings shall not be sited in the middle of large parking lots. 3. Architectural Design a. Individual projects shall exhibit a thoughtful and creative approach to site planning and architecture. b. Projects shall be designed to avoid the cumulative collection of large structures with similar building elevations and facades. C. Buildings shall be limited in height, bulk, and mass, and shall be designed to avoid a box -like appearance. 23 4. Building Exteriors a. Colors and building materials shall be carefully selected, and must be compatible with surrounding developments, and shall be finalized during the Site Development or Use Permit process. b. The Planning Commission may permit exterior walls of architectural metal where it is compatible with adjacent structures, and the overall appearance and character of the Airport Industrial Park. 5. Lighting a. A lighting plan shall be submitted for review and approval with all Site Development and Use Permit applications. All lighting plans shall emphasize security and safety, and shall minimize energy usage. b. Lighting for developments shall include shielded, non -glare types of lights. C. Lighting shall not be directed towards Highway 101, the Ukiah Municipal Airport, adjacent properties, or upwards towards the sky. 6. Design Amenities a. Bicycle parking facilities shall be provided near the entrance to buildings. One (1) bicycle space shall be provided for every ten (10) employees, plus one (1) space for every fifty (50) automobile parking spaces. b. Fountains, kiosks, unique landscape islands, outdoor sitting areas, and other quality design amenities are encouraged. I. CIRCULATION PLAN The Circulation Plan for the Airport Industrial Park is illustrated on the attached Exhibit "B". As shown, the plan includes points of access at Talmage Road at the north, Hastings Avenue at the northwest, and Airport Road at the southwest. In lieu of the originally 24 envisioned southern access road (Airport Park Boulevard to Norgard Lane) an emergency access is provided through the airport to a future gated encroachment along the southern portion of Airport Road. Internal access includes an extension of Airport Road from the west into the southern portion of the site; Airport Park Boulevard from Talmage Road on the north, extending south to intersect with the Airport Road extension; and Commerce Drive from west to east in the northern portion of the AIP. All streets within the AIP shall be public. Property owners of parcels with frontage along the railroad right-of-way are encouraged to plan for possible future use of the railroad. J. DISCRETIONARY REVIEW The discretionary permit review process for development projects within the Airport Industrial Park (AIP) is the same as for discretionary permits elsewhere in the City. As articulated in Section 9 of this ordinance, a Site Development Permit or Use Permit is required for development projects proposed in the AIP. 1. Site Development Permits and Use Permits a. As articulated in Section 9 above, development projects within the Airport Industrial Park are subject to the Site Development or Use Permit process, depending upon the proposed use and its location. A Site Development Permit shall not be required for any development proposal requiring a Use Permit. Within the Use Permit review process, all site development issues and concerns shall be appropriately analyzed. b. All Major Use Permits, Variances, and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor Use Permits, Variances, 25 C. e. and Site Development Permits shall be subject to Zoning Administrator review and action. Decisions on Site Development and Use Permits made by the City Planning Commission and Zoning Administrator are appealable to the City Council pursuant to Section 9266 of the Ukiah Municipal Code. Major modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of fees, and a duly noticed public hearing before the Planning Commission. Minor modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of processing fees and a duly noticed public hearing before the City Zoning Administrator. The Planning Commission's decision on major modifications to an approved Site Development Permit, Variance or Use Permit is appealable to the City Council. The Zoning Administrator's decision on minor modifications to an approved Site Development Permit, Variance or Use Permit is appealable directly to the City Council. 2. Building Modifications a Exterior modifications to existing buildings shall be designed to complement and harmonize with the design of the existing structure and surrounding developments. A Site Development Permit shall be required for all substantial exterior modifications to existing structures, site design elements, and landscaping 26 within the Airport Industrial Park. The application procedure shall be that prescribed in Article 20 the Ukiah Municipal Code. Section Twelve Whenever a use is not listed in this Planned Development Ordinance as a permitted or allowed use in any of the land use designations, the Planning Director shall determine whether the use is appropriate in the land use designation where the subject property is situated, and make a decision as to whether or not it is an allowed or permitted land use. In making this determination, the Planning Director shall find as follows: 1. That the use would not be incompatible with existing nearby land uses, or the allowed and permitted land uses listed for the particular land use designation. 2. That the use would not be detrimental to the continuing development of the area in which the use would be located. 3. That the use would be in harmony and consistent with the purpose and intent of the Airport Industrial Park Planned Development Ordinance and Ukiah General Plan. 4. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as allowed uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in any land use designation within the Airport Industrial Park shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in 27 accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. Section Thirteen This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on October 20. 1999 by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin NOES: Councilmember Baldwin ABSENT: None ABSTAIN: None Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk by the following roll call vote: PROFESSIONAL OFF. INDUSTRIAL/MIXED USE EXHIBIT "A" AIRPORT INDUSTRIAL PARK LAND USE MAP HIGHWAY COMMERCIAL RETAIL COMMERCIAL ETAIL COMMERCIAL ISTRIAL DMOTIVE COMMERCIAL ISTRIAL EXHIBIT "B" AIRPORT INDUSTRIAL PARK CIRCULATION PLAN TALMAGE ROAO -� COMM, AIRPC AIRPOR EMERGENC ACCESS FF ITEM NO. 7b DATE: November 3. 1999 AGENDA SUMMARY REPORT SUBJECT: Receipt and Discussion of Citywide Hardware/Technology Needs Assessment and Plan. SUMMARY: Attached is the completed Citywide Hardware/Technology Needs Assessment and Plan as prepared by consultant Bryan Morgan, President of Integrated Technology Partners (iTP). After careful review it is staff's opinion the recommendations made by Mr. Morgan provide the City with a solid plan for moving forward with the implementation of recent technological advancements. It is important to note the recommendations submitted are specifically categorized and sectioned to allow the City to implement changes in a phased process taking into consideration staffing and budgetary concerns. Additionally, the recommendations made will allow for continued growth and expansion as the City's technological needs change to provide consistently improved service to the residents of Ukiah. This report is presented for the Council's review and consideration. The consultant will be present at the Council meeting to discuss his cost breakdowns, findings, recommendations and address any topics or issues the Council may have. (continued on next page) RECOMMENDED ACTION: Accept final Citywide Hardware/Technology Needs Assessment and Plan. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject final Citywide Hardware/Technology Needs Assessment and Plan and Provide Direction to Staff for Alternative Action. Citizen Advised: N/A Requested by: N/A Prepared by: MIS Coordinator, Paulette Klingbeil Coordinated with: Director of Finance, Gordon Elton and City Manager Candace Horsley Attachments: Citywide Hardware/Technology Needs Assessment and Plan. APPROVED: Candace Horsley, City anager Page 1 of 2 [Continued from Summary on Page 1] Since funding for technology upgrades was authorized in the 1999/00 budget, Staff will be prepared to discuss budgeted amounts and cost estimates at the Council meeting. Staff is preparing to proceed with the next steps for implementation of the plan and recommendations from iTP by issuing Requests for Quotations/Proposals for the following items: ♦ Hardware, software, and services to achieve the goal as stated for Plan 1 (LAN/WAN). ♦ Hardware, software, and services to achieve the goal as stated for Plan 2 (Replace existing AS/400). ♦ Software and services to achieve the goal as stated for Plan 4 (Financial/Utility Billing/City Management software replacement). ♦ Hardware, software, and services to address the specific need of establishing a viable Electronic Records Management System. ♦ Financing Options. Proposals/Quotations for these services and products will be submitted to the Council for award of contracts. Financial/Utility Billing/City Management Software Although the recommendation of iTP is to implement software provided by H.T.E. Inc., staff recommends further evaluation of all potentially viable software packages available from a number of different software vendors, including H.T.E. Inc. Financing Options The FY 1999/00 budget included the acquisition of new technology through lease - purchases. Quotations will be solicited to obtain the best price for the lease -purchases. Selection of the lease -purchase financing source is anticipated to occur concurrently with the award of bid for the hardware and software. An alternative to lease -purchase financing that may be considered is use of existing City fund balances to finance the purchase instead of borrowing. Award of contracts for any of the previously cited Requests for Quotations/Proposals will be at the discretion of the City Council per City Purchasing rules and regulations. Other Recommendations The recommendations made by iTP listed as Plan 3: (Central Data Center) and Plan 5: (Special Systems) are intended for implementation after the completed implementation of Plans 1, 2, and 4 or at such time as staff deems appropriate. Additionally, there are physical space and location issues which must be adequately addressed before Plans 3 & 5 can be implemented. As stated in the plan before you, the City is at a crossroads with regard to its' approach to technology. It is possible, but not advisable, for the City to continue to use technology "as is". The residents of Ukiah are continually demanding a higher quality of service which is already taxing the City's current capabilities to their maximum capacity. Choosing the easy road, by ignoring the plan for building a citywide technology infrastructure, will prove to be a very costly choice at the present and in the future. Taking a proactive approach and choosing the more difficult road, by making the time and financial investment now in the implementation of the technology plan, gives the City the opportunity for improvement and growth of services provided to the residents of Ukiah. Page 2 of 2 *4116. The City of Ukiah Citywide Hardware/Technology Needs Assessment and Plan (Executive Summary) Citywide Hardware/Technology Needs Assessment and Plan (Executive Summary) Integrated Technology Partners 1455 Oliver Rd., Suite 210 Fairfield, CA 94533 Phone (707) 429-0580 • Fax (707) 429-0596 e-mail: morganNa- itpcom.net 10/22/99 TABLE OF CONTENTS EXECUTIVE SUMMARY I. Vision and Goals A. Vision B. Goals for the Future C. Current Information Infrastructure II. Recommendations A. PLAN l: (LAN/WAN) B. PLAN 2: (Replace AS/400 Hardware) C. PLAN 3: (Central Data Center) D. PLAN 4: (FINANCIAL / UTILITY BILLING / CITY MANAGEMENT SOFTWARE) E. PLAN 5: (Special Systems) III. Conclusion / Next Step APPENDICES 1. Needs Assessment by Department 2. Pacific Bell ATM Cell Relay Service Proposal 3. AS/400 Hardware Specifications 4. Software Product Comparison and Estimated Pricing Worksheet. 5. City of Ukiah - Locations The following are our recommendations to the City of Ukiah. PLAN 1: (LAN/WAN) — Create Local Area Networks in all locations then connect these networks to form a Wide Area Network and connect Wide Area Network to Internet. PLAN 2: (AS/400 hardware) — Replace AS/400 hardware to form a new technology platform and establish Admin main file server. PLAN 3: (Central Data Center) — Create a Central Data Center to store servers and create a unified Information Systems department PLAN 4: (Financial / Utility Billing/ City management Software) — Install H.T.E. Inc. software for City management and financial services PLAN 5: (Special Systems) — Migrate existing servers to Central Data Center and expand on Windows NT domain model to form City Wide Domain structure. -2- I. Vision and Goals A. VISION Provide high-level services to Ukiah's residents, to other City departments, and outside agencies, while using today's technology tools. B. GOALS FOR THE FUTURE The 21" century is approaching quickly, and the pace of the information revolution is so rapid that we cannot anticipate the advancements in Information Technology that will change the landscape of society forever. With that in mind, we describe the future ideal state in terms of outcomes or experiences that define the improvements that impact how people will conduct their lives in the future. In the future, Ukiah's citizens will need to easily access information from all over the world. Technology will allow them to conduct business across boundaries of geography, culture, and language. Tasks that were once tedious handwork subject to human intervention can be handled effortlessly and accurately through technology, giving people increased time to devote to more rewarding and challenging activities. An increasingly electronic workplace will create opportunities to reengineer business operations. Multimedia, mixed with computer-aided instruction and student management, will allo%,, students of all ages to learn in a variety of settings and in a manner that best suites their needs. Students will learn based on objective measurements, and at a pace that allows them to thoughly learn subjects rather than attain minimum standards. Students will have access to the highest quality instruction on any subject matter through the virtual classroom. Advances in communication methods will give students more opportunity for individual attention and simultaneously connect to the outside world. Mendocino County, Office of Education is actively participating in the advancement of multimedia by providing classroom instructions through the use of Video Conferencing. Medical professionals will be able to diagnose patients from a remote location. People who are dealing with ongoing health concerns, or are recuperating, will be able to be monitored from a distance. Emergency personnel, including police, firefighters and emergency medical staff, will be able to respond to life-threatening situations immediately regardless of location. A virtual single network with continuously increasing capacity will communicate across government, business and education. Interactive video meetings will permit previously inaccessible individuals to participate in public policy, saving tax dollars. Improved communication between levels of government will eliminate unnecessary duplication and encourage improvements in the quality of government customer service. -3- The roles and responsibilities will become clarified, yet remain flexible enough to encourage value-added private sector initiative while meeting public infrastructure equality needs. Methods of protecting the confidentiality and integrity of private information are necessary components. As the infrastructure evolves, the laws and policies governing the ownership and use of medical records, police records, licensure, and other private data should evolve to be technology and location neutral. Encryption, validation, authentication and verification methods will be used to ensure the accuracy of data. Procedures that ensure lawful use of information in business transactions will be developed, making business operations secure and ensuring the integrity of information. Although the technology to achieve this future state may already exist in some instance, the challenge is to discover efficient and affordable ways to utilize these technologies in our everyday lives. C. CURRENT INFORMATION INFRASTRUCTURE First, we would like to commend you on your first step in developing an overall plan for your information systems. Many organizations neglect, or are not aware of the value in developing a clearly defined, long-term plan of action. These organizations will almost always end up in investing in technology and create processes that do not properly fit together or make sense for the future. These organizations choose to sacrifice short -I".1- , investment and strategy for long-term structure. The cost of a strategic long-term plan is directly proportional to the level of detail and complexity. Currently, the City does not have a city-wide infrastructure for its' information systems. The administration department has a Local Area Network connected to the current Financial and Utility Billing systems housed on the AS/400. The Police/Fire/Dispatch have a Local Area Network with Client/Server software running on Windows NT servers. All other areas are not connected to each other and have no access path to any centralized file location. Internet access is provided by individual modem dial-up accounts and is not accessible to all staff. The Telephone system just recently went through an upgrade, however, the City has some training issues to ensure proper use and function. Interviews were conducted with all City departments during the initial stages of this project and the following matrix depicts the results of these interviews. You will see that: Sharing of Calendar, Sharing of Files (Network Access), Internet Access, Internal and External E -Mail, and Faxing from Desktop, are the main requirements most departments requested. Summary of Needs: 1. Sharing of Calendar for scheduling of personnel as well as scheduling of resources like conference rooms, etc. 2. Sharing of Files — Provide better means of sharing documents and work better on collaborative documents. Sharing of GIS data collected with other departments. 3. Internet Access - Primary access for MIS staff to support hardware, download drivers, etc. and topic research by other departments. In addition, Fire/Police/Dispatch have a growing need to share data with other agencies using the Internet as the connection medium. 4. Internal and External E-mail — Centralized e-mail system with the ability to send and receive internal e-mail and external (internet) e-mail from within the city- wide network. 5. WEB Sites — This a two fold requirement. Internal Web site for distribution of internal policies and procedures, and External Web site for public use. These Web sites can vary in size, function and purpose. We purposely focused on these needs to clearly define the initial problem and develop an initial assessment. As you will see, the main problem that needs to be addressed is infrastructure. We go into more detail in the section, Local Area Network and Wide Area Network. Without an infrastructure, none of these items in the matrix can happen on a city-wide scale. As you read through the requirements, you will see that most of these items can exist with an overall city-wide network infrastructure and can be installed with relative ease and investment. -5- City of Ukiah Summary of Department Needs Requirements Matrix 0 Requirements w o 3 o w Sharing of Calendar X X X X X X X X Sharing of Files Network Access X X X X X X X X X X Internet Access X X X X X X X X X X X X Internal and External E-mail X X X X X X X X X X X X Faxing from Desktop X X X X X X X X X X X Public Web Pae X X X X X X X X X Store voice mail (save or forward) X X X X X X X Scan documents (archiving) X X X X X X X X Non Public Web Page (Intranet) X X X Graphics for Flyers X Improve Phone system with Voice Mail X X GIS System X X X X Share Databases X X X Centralized Inventory System X CD Writer, Digital Camera, Color Printer X X X X X X Automated Storage and Backup X X X X Central Data Center (Server Vault) X New Payroll Software X Electronic Signature Capture X X X X Laser Print Checks with Signature X Security System with Card Swip X Video Conference X Wireless Credit Card Verification X Stable and Reliable Network X X Centalize Software/Hareware Procurement (Standard) X X Time Tracking Software X Training on Network X Remote Access X 0 II. Recommendations A. PLAN 1: (LAN/WAN) Goal: Connect all computers in each building to each other to form a Local Area Network. Connect all networks together to form a Wide Area Network. Connect the Wide Area Network to the Internet. Overview: Infrastructure: We use the term Infrastructure to describe the whole LAN and WAN throughout the City. Without an infrastructure the plan cannot be implemented and no resource can be shared. Build a Local Area Network in each of the locations using standard Category 5 Cable and 10/100 base Hubs to form a star topology. All remote sites will not require a dedicated server and will be considered for the sake of this plan to be Peer -to -Peer networks or remote Local Area Networks. In the Admin building, there will be dedicated servers that will form the Central Data Center for all of the City's information systems. Connect all remote locations to Admin to form a Wide Area Network using ATM Technology. Hardware: 1. Category 5 Cable needs to be installed in each location connected to each computer. Estimated Time and labor costs are $150.00 per run. 2. An Ethernet 10/100 base Hub is required at each location. 3. Every computer will require a Network Interface Card and the appropriate software. Hardware for WAN is depicted in the table located in Appendix 2 of the Pacific Bell ATM Cell Relay Service Proposal. Local Area Network and Wide Area Network are terms widely used in our industry. Their definitions are below: MR Local Area Network: A Local Area Network, or LAN, is a group of computers that are connected by some hardware source, be it wire, fiber, or radio waves. A typical LAN consists of a server, which is a central data repository and printer/other peripherals, the physical connections to the computers, and the clients or workstations. What can a LAN do for you? A LAN can make your organization more productive in just a few short years. This is based on these three primary factors: First, you'll see an increase in personal productivity. When your office is connected, your people are too. So everyone has quicker, more convenient access to the resources they need. With city-wide links to the Internet, employees can conduct research and exchange information with each other and with key customers around the community and the world. Being connected means there's no more running around trading floppy or Zip disks, waiting to print at a designated printer or having to use someone else's computer to access a database. Second, a LAN trims your communication budget. Exchanging information electronically can reduce paper, postage and overnight delivery fees. You can also lower phone bills with automatic faxing during off-peak hours. If you are linked to the Internet, your whole office can share a single Internet connection instead of paying monthly individual accounts. And third, networking saves you money by letting you defer expensive equipment purchases. You won't have to purchase any extra printer or tape backup when it's so easy to share what you already have. Wide Area Network: A Wide Area Network, or WAN, is the same as the Local Area Network with the main difference being how the connections between locations are provided. Wide Area Networks are primarily provided using some kind of telecommunications carrier, ie PacBell, Sprint, MCI etc. WANs are formed between buildings, cities, states and countries. What can a WAN do for you? A Wide Area Network can connect all remote locations to enable the sharing of data; inter -office communications (e-mail); sharing of resources normally provided to just a LAN; sharing of high speed Internet access; provide clients the ability to see data located on Web servers; provide database access to both internal and external sources; provide video conference using the Internet with no additional communication costs; be able to remotely access data from anywhere in the world; and the list goes on. Wide Area Network Infrastructure: As we were researching WAN technology available, we solicited help from Pacific Bell to prepare a preliminary Service Proposal on the two major WAN technologies available in your location today. We requested that they provide both Asynchronous Transfer Mode (ATM) and Frame Relay prices as well as any documentation that can support their proposal. You will find their complete proposal as Appendix 2. Frame Relay is the standard in which many Wide Area Networks are formed. Frame Relay has been around for many years and continues to be the "status quo" when connecting multiple locations together. However, ATM is on the verge of replacing many traditional Frame Relay networks. ATM networks have also been around for many years, nevertheless, ATM is not as widely installed as Frame Relay. There are many reasons for this, but the most basic one deals with availability and costs. Until a month ago, ATM was not available to the City of Ukiah and until then, your only choice would have been Frame Relay. In order to have ATM service, the customer (you), would have paid for the phone company's infrastructure upgrade. However, because the phone company, Pacific Bell, installed ATM at their facilities, independent of any one company, your opportunities are enormous. The only disadvantage of ATM is in the availability throughout the City. There is one site that cannot get ATM service and will require going to a traditional Frame Relay connection. Because of the way these technologies integrate, there will not be a noticeable difference in service to the end users. The only difference experienced will be in pricing, network design and administration. We feel ATM is a viable and exciting Wide Area Network solution and the City of Ukiah should take advantage of the CalNet pricing contract provided with Pacific Bell. Please review the Pacific Bell ATM Cell Relay Service Proposal (Appendix 2) for pricing and hardware requirements. B. PLAN 2: (Replace AS/400 Hardware) Goal: Replace current AS/400 with contemporary AS/400 technology and application architecture (Appendix 4). Then integrate with existing PC hardware and expand on the Central Data Center concept. Overview: The AS/400 has the unique advantage in its' hardware and software architecture. They are designed to run together. This is not the case with Windows NT, Novell or Unix. The AS/400 advantage in this arena means reliability that is untouched from any other vendor. Another advantage the AS/400 platform has over any other products is its' introduction of the Integrated Netfinity Server for AS/400. This server allows for full Microsoft NT Servers to be install in the same hardware chassis providing a single system footprint. To expand on the Central Data Center concept, we feel the City should migrate the Primary Domain Controller and Tape Backup system from Public Safety to the AS/400 as well as establish an Admin main file and print server. The Fire/Police/Dispatch systems already acquired and running will remain as Backup Domain Controllers and primary application servers for their unique purposes. Microsoft Windows NT has, in the last few years, gained market share in the PC server market and has become the main server for many organizations. Windows NTs' main goal in information systems has been to replace Novell and Unix servers with one common platform. However, Windows NT is not targeted to replace the mainframe as in the AS/400. With the introduction of Windows 95 and then Windows 98 it has been more and more critical for these systems to share data and the most logical way to do this is to establish a Windows NT server. The Fire/Police/Dispatch use this type of system and have already established the PC to File Server connections. We feel that the City can expand on this and establish a Windows NT server for Admin and reutilize the Fire/Police/Dispatch Domain structure for the entire city. We feel the hardware should not be another two or three individual servers taking up room and adding more complexity, these servers should be under the AS/400 using the Integrated Netfinity Server. Novell or Unix operating systems should not be considered at this time. Novell and Unix are very solid platforms and we recommend them in certain situations. However, because the City of Ukiah already has an AS/400 and Windows NT platforms installed, we do not see any reason to switch to Novell or Unix or do not see any reason to add another operating system platform. C. PLAN 3: (Central Data Center) Goal: Combine all servers in the Administration building into one room to form a Central Data Center. Overview: The Administration building has 2 LANs already in place. Admin and Police/Fire/Dispatch. Both of these LANs provide very distinct functions. To form a city wide infrastructure, this requires that both be connected somehow. By connecting these two distinct systems together, a unique problem develops. Which one is the primary system for login (Authentication), WEB site, Primary Domain Controllers, etc? These issues can be easily resolved by combining the servers into a single location and combining similar tasks to the server that can handle it while maintaining the individual applications, from the user's point of view, independent and separate. Combining both LANs, Admin and Police/Fire/Dispatch, into one location to form a Central Data Center, creates a centralized location of all resources for the purpose of control, standardization, and the utilization of resources. As the needs of the City evolve - 10- and grow, a Central Data Center will be necessary to manage all the changes efficiently and is required to be able to absorb and use the technology throughout. This is a major structure change from what is happening today. Both sides, Admin and Police/Fire/Dispatch, have had wonderful progress in running their independent networks. However, we feel that the evolving workload will quickly overwhelm each of them. By combining infrastructures, the work can be distributed and staffed accordingly thereby managed accordingly. This will in turn provide better service to your staff and ultimately to the citizens of Ukiah. D. PLAN 4: (Financial / Utility Billing/ City management Software) Goal: Acquire software that completely integrates all financial applications and all municipality management applications under the AS/400 platform. Overview: After review of several software vendors for both Client Server and Native AS/400 applications, the H.T.E. Inc. product is our recommended replacement for the City's current financial and utility billing applications. Although there are many companies who have developed and offer comprehensive accounting and financial applications, only H.T.E. was identified to have a completely integrated system for the AS/400. H.T.E can support all financial applications as well as all municipality management applications. Additionally, H.T.E. offers a very impressive Graphical User Interface (GUI) front end that is completely integrated into all applications. H.T.E. Inc., not only meets all the requirements for replacement of the current applications, they exceed with much more functionality to meet the needs of every municipality including; Financials • General Accounting — GL, A/R, A/P, Budget, Encumbrance • Project accounting • Fleet Management • Payroll / personnel • Asset Management • Extended reporting • Purchasing / inventory • Cash receipts -11- Utilities Customer information systems — • Utility Billing System • Work order / Facility management • Distribution management • Contract billing • Contract management • Asset management • Continuing property management • Utility marketing Community Services — • Land parcels management • Tax billing & Tracking • Planning and Zoning • Voter Registration • Appraisal plus • Field plus • PARCsoft reporting • Business licenses • Code enforcement • Building Permits Public Safety — • Fire management • Fire Prevention • Fire resource activity tracking • Emergency medical services • Field reporting -12- • Crimes Management • Mobile Data • Crackdown • Schedule Manager • Jail system • Court System • Prosecutors system • Public defenders system • Probation system • Return system Education - • Student Administration • General accounting • Human resources • Payroll H.T.E. Inc., is an established company with more than 18 years specializing in application needs for managing city government, utilities, public safety and education. H.T.E. Inc. has more than 1600 established customers worldwide including many cities in California like Stockton, Modesto, Merced and Fresno. In addition to their established customer base, they have integrated a GUI interface similar to the Windows environment. H.T.E. Inc. also has 24-hour customer care, user groups, application training and online support. -13- E. PLAN 5: (Special Systems) Goal: Move all servers from Police/Fire/Dispatch to Central Data Center and connect major wire closets with fiber optics to form a high-speed backbone. Overview: The Fire and Police departments are by far the most automated of any departments. These departments have put vast amounts of resources into developing a 911 and Computer Automated Dispatch (CAD) system and are continuing work with software vendor Vision Software. The 911 system is maintained by Pacific Bell and is controlled by the State of California. Vision Software is working closely with the department to ensure that their software will meet the requirements and be a viable tool. We were late to this project and we do not see a need to change the direction at this time, however, we strongly believe that the department will be greatly enhanced with the introduction of a city wide Internet connection and e-mail system as well as a centralized data center for daily maintenance, backup and support of users and workstations. The centralizing of the servers should be the ultimate goal and may need to wait until the final acceptance of Vision's software solution. Internet connection is in demand in the law enforcement communities. The Internet has become the medium in which other agencies communicate with each other and all trends point to increased Internet use and function. Connect the Fire/Police/Dispatch with the Admin LAN to merge both LANs. Because of' the distance between hubs, fiber optics may be required. The standard distance of Category 5 Cable is 500 ft.. However, because of the critical nature of Fire/Police/Dispatch servers, we recommend that the City install Fiber Optics between the server room in Admin and the server room in Fire/Police/Dispatch. This link will provide a 100 MB backbone and both Admin and most importantly Fire/Police/Dispatch, will not see any degradation in performance (very important). We recommend the Admin AS/400/Windows NT server provide Primary Domain Services and provide backup of all servers in the Data Center. -14- III. Conclusion / Next Step This report contains a few steps and ideas, all of which are important in a proactive approach to getting the City of Ukiah pointed in the right information technology direction. It is gratifying to have had input from all departments, as well as, their commitment to the immense effort it will take to confront the issues effectively. However, the task of guiding and developing the information infrastructure can seem overwhelming without a manageable focus. The new information technology age surely calls for new rules. Endless debate will ensue as to what new regulation, policies, incentives should be implemented, and precious time will slip away if we try to meet all interests equally. The five plans that we recommend are only the basic requirements in order to meet the immediate need. We see a need for involvement at all levels of government to ensure that all interests are meet. We see a need for the citizens of Ukiah to play an active role in their community and request that better service, better education, and even provide their government the leeway to implement these goals. We are confident that your organization can find the best route to success with your information systems, by making the time and investment to do so. The next step is the procurement of equipment and services to implement the plans stated below. PLAN 1: (LAN/WAN) — Create Local Area Networks in all locations then connect these networks to form a Wide Area Network and connect Wide Area Network to Internet. PLAN 2: (AS/400 hardware) — Replace AS/400 hardware to form a new technology platform and establish Admin main file server. PLAN 3: (Central Data Center) — Create a Central Data Center to store servers and create a unified Information Systems department PLAN 4: (Financial / Utility Billing/ City management Software) — Install H.T.E. Inc. software for City management and financial services PLAN 5: (Special Systems) — Migrate existing servers to Central Data Center and expand on Windows NT domain model to form City Wide Domain structure. Note: Plan 4 is the only plan that does not fall in any particular order. All others should remain in order for full implementation. -15- Appendix 1: Needs Assessment by Department City Manager Office Assessment: The City Managers office is a direct conduit to the City Council. The Manager and all her assistants do most everything manually. Memos and other documents are distributed manually to the assistants, other department heads, and the City Council. Electronic archiving is not done. There is no centralized backup in this department. What they want: • Sharing a calendar within the department and other departments within City Hall. • Network Candace and Melody together. • Internet access. • Internal & external email. • Faxing from the computer desktop. • A public web page that gives the personnel manager the ability to post job applications, vacancies, descriptions, salary range, and a job interest form for future vacancies. • Storing voice mail on the computer to be saved or forwarded. • Scanning in files (archiving), such as, job applications, Personnel Action Forms (for payroll), medical updates, workers comp, etc. • Web Page Components (internal): List employee benefits (including forms), employee bargaining agreements, and a Personnel Policy Manual. • Print Shop software for flyers, etc. -1- Appendix 1: Needs Assessment by Department (cont) Administrative Secretaries Assessment: They do a little bit of everything, as listed below. • Operate 2 -way radio to call field crews regarding power outages, sewer problems. • Maintain insurance certificates for Risk Manager, Engineering, Airport, and Community Services. • Send insurance expiration letters. • Answer general incoming calls from public and refer to proper office. • Open payments from Utility Department. • Accept sign-ups for Community Services • Handles Building Dept. referrals and agendas, works on Excel for Public Works, makes mailing labels, writes memos to other depts., keeps minutes. • Keeps log for rental of Sun House Museum. What they want: • Full network capabilities to be able to store and edit work from and to other departments. • Sharing a calendar within the department and other departments within City Hall. • Internet access. • Internal & external email. • Faxing from the computer desktop. • Storing voice mail on the computer to be saved or forwarded. • Scanning in files (archiving), such as, memos, agendas, billing, excel spreadsheets, etc. • Improvement of the phone system with emphasis on voice mail and a better switching system so customers do not get "lost". -2- Appendix 1: Needs Assessment by Department (cont) Public Works Assessment: There are 15 field personnel that are responsible for maintenance and repair of the city streets. They keep an excel spreadsheet for purchasing supplies. They interface with Purchasing and accounts payable on a regular basis. They also generate garage work orders. The data that is collected by this dept. include: • autocad drawings. • records of the city fleet of cars. • Street sign database. • Landfill & groundwater well test results. • List of contractors, builders, and engineers. • Pavement managing system. • Survey data What they want: • GIS System fully operational in the dept. • Full networking capability to eliminate floppies and hard copies. • Scanner for public works records and reports. • Share data (on a network) with many depts. including utilities, planning, fire, and police. • Share the City fleet database and the BRC financial system to review expenditures. • Share access to Planning Dept. for assessor's info. • Sharing a calendar within the department and other departments within City Hall. • Internet access. • Internal & external email. • Faxing from the computer desktop. • Storing voice mail on the computer to be saved or forwarded. • Install terminal in map room to access drawing file database. -3- Appendix 1: Needs Assessment by Department (cont) Public Utilities — Water, Sewer, & Electric Assessment: Since this group of departments is located away from City Hall proper, paper work must be generated and then hand delivered to city hall or other departments. Usually, the person that generates the paperwork must then deliver it. They do not have use of the secretarial pool. They generate many specialized reports that go to the local water board, government agencies such as the EPA, and state run agencies. This group purchases many products with no central archiving of data. They keep a QuickBooks database to track purchases, which is a duplicate of the books at city hall. All inventories are kept by hand. Presently, billing and posting in this department is about 2 months behind. Historical city maps are not being electronically archived. Most employees have cell phones and/or pagers, which they are happy with. Many department members go home to connect to the internet. As in most departments, boxes are used to store hard copies. What they want: • Post schedule of fees, trench details, tree lists, specs, etc. on the public internet. Have a separate site on the internet for electrical engineers, contractors, cable companies, etc. • Full networking capability to eliminate floppies and hard copies. • Scanner for public utilities records and reports. • Share data (on a network) with many depts. including planning, fire, and police. • Centralized inventory control system so each person can see the inventory on the network, including pricing. • List all city maps on network. • Sharing of calendars within the department and other departments within City Hall. • Internet access. • Internal & external email. • Faxing from the computer desktop. • Storing voice mail on the computer to be saved or forwarded. Appendix 1: Needs Assessment by Department (cont) • List on network agenda reports, specs for elect. dept., RFQ's and bids, etc. • Storage and backup of data that is automatic. • CD writer, digital camera, and color printer for field inspections. -5- Appendix 1: Needs Assessment by Department (cont) Engineering Assessment: This department is essentially a standalone entity. They interface mostly with Building and Planning, so network communications would be necessary with them. They are mostly happy with their computing environment, but would like upgrades to hardware and software. What they want: • GIS (Global Info Systems) that is licensed to planning should be available to engineering. • Full networking capability to eliminate floppies and hard copies. • Listing of permits, encroachments, transportation permits, landfill hours and other info, should be on the internet. • Maps, boundaries, FEMA stats, contractor license status, FAA requirements, deeds, all should be on the internal network. • Purchase new plotter for large maps. • Improvement plans, finals, permits etc., should be saved electronically for reference. • Portable (900mhz) phones for when it is necessary to go to another part of building. • Computer in vault. • Writing pad to electronically generate and archive a signature from customer. • Sharing a calendar within the department and other departments within City Hall. • Internet access to access Caltrans database.. • Internal & external email. • Faxing from the computer desktop. • Storing voice mail on the computer to be saved or forwarded. • Storage and backup of data that is automatic. Appendix 1: Needs Assessment by Department (cont) Finance Assessment: This department is centered around one staff person. Their duties include: 1) They respond to customer complaints, disputes, business license fees, parking complaints, etc. They then respond by letter that must be generated and send out. 2) They respond to outside agencies, such as Mendocino County, regarding RFP's, analysis of rates for utilities, etc. 3) They interface with City Manager regarding what is in dispute (as in a complaint). The research of the complaint is their responsibility. 4) They interface with the finance manger regarding operational concerns, such as staffing. 5) They are also in charge of the city parking lots and interfaces with the police Dept. regarding this. 6) They cover the payment counter when there is an overflow. 7) Uses Motorola 2 -way radio dealing with parking dispatch and utilities. In the present system, she cannot go to one database and see a block of addresses with all info associated with it. Database is very fragmented. The Finance Dept. generates the majority of the paperwork for the City Clerk. Twenty-five years of payroll records must be kept. The cashier, takes in payments from different departments. Everything is done manually with no central database. When posting cash, all users must get off AS/400 because of past problems with crashing. What they want: • New payroll software. • Writing tablets at front counters for electronic signatures. • Print checks on laser printer with electronic signature. • Security system that uses card swiping to let people in. • Put on network the budget for all departments. (Excel spreadsheet) • Scan in all checks that are received. • Full networking capability to eliminate floppies and hard copies. • Use bar code software to keep track of inventory. • Put Personnel Action forms on the network so department heads can look up pay schedules, terminations, vacations, etc. -7- Appendix 1: Needs Assessment by Department (cont) • Look into video -conferencing. • Purchasing should be web based. • Sharing a calendar within the department and other departments within City Hall. • Internal & external email. • Faxing from the computer desktop. • Storing voice mail on the computer to be saved or forwarded. • Storage and backup of data that is automatic. • Post on network list of vendors P.O. issued, fund balances, bid's, etc. • Post on internet insurance requirements for people that deal with the City. • Centralized system for scanning in records of all types. • Take employment applications on the web. • Camera to monitor front counter. • Connection to DMV database for billing and collection purposes. • Access to assessor parcel #'s from planning dept. Appendix 1: Needs Assessment by Department (cont) Community Services Assessment: This department encompasses the conference center, Grace Hudson Museum, swimming pool, day camp, and golf course. The conference center keeps their own financial. The conference center has 8 rooms that are rented out. For Community services, such as the pool and day camp, they keep their own records. They also have 3 fleet cars that they are responsible for, including maintenance. They oversee leases and rentals at the airport which then are sent to the City Clerk. This transfer is done on diskette. This department keeps records for payroll and timecards and are responsible for 13 individual budgets that are all kept by hand. Golf course is run by one manger, who is a concessionaire. They collect all monies and brings it to Community Services (cashier) twice a week, who then takes his dailies and adds them up by hand. They hand deliver these receipts. Golf course has only one incoming phone line. What they want: • Sharing a calendar within the department and other departments within City Hall. • Internet access. • Full networking capability to eliminate floppies and hard copies. • Internal & external email. • Faxing from the computer desktop. • A public web page that would post every aspect of community services such as operating hours, availability, rosters, online registration, info on rentals, etc. • Storing voice mail on the computer to be saved or forwarded. • Scanner for archiving documents for the network. Appendix 1: Needs Assessment by Department (cont) Building and Planning Assessment: This department deals with walk-in clients as well as over the phone. They do plan checking and interface with fire dept.and have much contact with contractors, builders, and real estate offices. AutoCad is needed by some and most everyone saves their own work independently. Staff reports, memos, etc., are saved to floppy. What they want: • They have a great need to post all the rules and regulations on an internet site so that clients can refer to the page before they come in or call. Codes, applications, and other info should be posted on the net. • Sharing a calendar within the department and other departments within City Hall. • Internet access. • Internal & external email. • Faxing from the computer desktop. • Scanner for archiving and storing. • Electronic writing tablet for signatures at the front counter. • Putting codes and other regulations on a CD to be handed out for free or a small fee. • Centralized back up for all data collected. -10- Appendix 1: Needs Assessment by Department (cont) City Clerk Assessment: An elected official. She interfaces with every department. She stores all records and contracts. She takes the minutes for City Council meetings and faxes the agenda to the media. She oversees a project called "MUFFS" which is a record retention program that is stored in the vaults. She keeps a list of "Ordinances and Resolutions" that is kept in binders that are a mess. She estimates she wastes at least 5 hours a week looking for records she needs. Lease agreements for all the departments are not managed in one place, thus she looks all over the place. She interfaces with the City Manager the most, then the City Council, and Public Works. She is also responsible for producing the "Availability of Services" brochure. The optical imaging system that resides in her dept. has not worked for years, so nothing has been scanned for record keeping. She does use a Zip dive to back-up her computer once a week. What she wants: • Sharing a calendar within the department and other departments within City Hall. • Full networking capability to eliminate floppies and hard copies. • Internet access. • Internal & external email. • Faxing from the computer desktop. • Scanner for archiving and storing. • Email contact with the City Council. • Color Printer for brochures and flyers. -11- Appendix 1: Needs Assessment by Department (cont) Airport Assessment: Writes memo and forms on the computer and drives it over to City Hall and usually gives it to the City Manager's office. The cash they collect is delivered to the cashier. Valley Oil is the fuel supplier and the credit card verification goes through them. City Hall then gets the credit card report. Leases that are filled in at the airport must then be taken over to the City Manager for signature. They also generate a "daily sales report", that is sent to Finance. What they want: • Internet access. • Internal & external email. • Faxing from the computer desktop. • Scanner for archiving and storing. • Post on the internet fee schedules, FAA info, weather reports, info on rent, etc. • Full networking capability to eliminate floppies and hard copies. • The ability to remotely, from the fuel truck, verify a credit card with a wireless set-up. • Writing tablet for signatures. -12- Appendix 1: Needs Assessment by Department (cont) Information Technology Assessment: They fixe the computers, trains staff on hardware and software, purchases it, helps write RFQ's, and administers the AS400. What they wants: • Robust network. • New or improved telephone system. • All software OK'd by MIS. • Training by a certified trainer on both hardware and mostly software. • Time to monitor the network to identify problems before they become huge. • Administer the AS400. • Control over the purchase of software. • No personal software on city computers. • Inventory system for all products going through her dept. • Put on the internet request for bid, reminders, FAQ's, etc. • Put on INTRANET trouble tickets. • Software to do time tracking. Time tracking should be down to 15 min. increments. • New utility billing system. • Internet access. • Internal & external email. • Faxing from the computer desktop. -13- Appendix 1: Needs Assessment by Department (cont) Fire/Police Assessment: The Police and Fire departments are by far the most automated of any department. The department has put vast amounts of resources into developing a 911 and Computer Automated Dispatch (CAD) system and are continuing to work with Vision Software in developing expanded features. Control and support of the 911 system is from Pacific Bell and is controlled by the State of California. All needs assessment, procurement, ordering and installation are provided with in the department for both the Fire and Police Department. What they want: • Internet Access • Internal & External e-mail • A public Web page for Call reporting • GIS Maps, Arcview • Assistance with Network monitoring and backup • Better Image system to prevent dual input • Better report filing system • Training on Network Administration • Assistance from on maintaining and running network • Remote access from Cars or Remote Sites • Central E-mail system for City with common Domain Name • Improve Network usability for users so that they will use it to it's full potential. • Share Network resources: Printers, Files, Databases • Digital Cameras for report preparation. -14- Appendix 2: Pacific Bell ATM Cell Relay Service Proposal ss� City of Ukiah PACIFIC "BELL. Network I n I e g P a I i 0 0 ATM Cell Relay Service Proposal Sept 10 , 1999 City of Ukiah Dear Paulette Thank you for giving Pacific Bell the opportunity to partner with City of Ukiah in bringing an ATM solution to you and your districts. Pacific Bell's ATM Network offers City of Ukiaha flexible, scalable, survivable solution that will meet your data needs today and can easily grow to meet the expanding data communications requirements of tomorrow. The Pacific Bell team of technical and applications experts offers a solution that fully complies with your requirements and brings these extra advantages to help you achieve the full potential of your county -wide instructional network: A single point of contact to implement, manage, and maintain all your network and communications equipment and services. A team involved in your own community who understands the technology concerns of educators in general and the communications needs of the City of Ukiah in particular. The financial stability to support your long-term telecommunications needs. This proposal describes how our solution meets your need for a county -wide communications network. It also demonstrates our commitment to providing powerful and appropriate solutions for City of Ukiah. In the immediate pages that follow, we describe your needs and our products and services that best meet those needs. I want to add my personal commitment to ensure you receive the best service possible. I will contact you in the next few days to answer any questions and discuss together how best to proceed with this project. Sincerely, Carl Tarrant Senior Account Manager City of Ukiah Executive Overview For today's city administration specialists, technology can deliver unprecedented support for city and county management. Internet usage in business administration is growing exponentially. Research, training and other applications cause the requirements for bandwidth to continually increase. Consequently, there's an explosive demand for higher speed networks to address real-time record transfers, LAN interconnections, Internet access, distance learning, and multimedia presentations and Enterprise server applications. The administrative networks of City districts today must be robust enough to handle today's traffic requirements and flexible enough to meet the ever-changing needs of tomorrow. ATM: The Network for Today and Tomorrow Pacific Bell's ATM Cell Relay Service—based on technical standards accepted around the world—puts the network of the future to work for you today. It delivers these significant advantages: ❑ Superior performance in transporting and switching high -bandwidth applications—including real-time multimedia and video—over the same advanced network. ❑ Cost savings in consolidating separate networks and applications onto a common infrastructure designed for the long term. ❑ Flexibility in establishing new connections without adding equipment or network access links and in tailoring bandwidth to your particular applications. ❑ Dependability in leaving network management and maintenance to Pacific Bell. H Aggressive Pricing Via the State of California Contract The pricing offered in this proposal is based on a competitively bid state contract recently awarded to Pacific Bell and MCI. It allows your County Office of Education to use the State's tremendous buying power to reduce overall costs and provide City of Ukiah with the best overall telecommunications value. Because the State contract contains a piggy -back clause, local government and educational institutions can use it to order products and services, eliminating the need for your own formal bid. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. City of Ukiah Pacific Bell Service and Support Implementing Pacific Bell's ATM solution offers your organization the following additional advantages: • Incorporates unmatched network survivability, disaster preparedness and recovery. • Ensures optimal delivery of services backed by the most comprehensive maintenance and service organizations in the State. • Involves the largest and most experienced team of telecommunications professionals in California. • Becomes the backbone for the consolidation of networks and information sharing between the State and the citizens of California. • Provides continual modernization of California's most reliable and robust network infrastructure for the rapid deployment of new technology. • Provides City of Ukiah a single point of contact for all telecommunications services. Our solution provides the City of Ukiah with the best value, most reliable and robust infrastructure available, unmatched feature functionality and unparalleled service survivability. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 2 City of Ukiah Benefits of an ATM Solution ATM offers the ability to deliver guaranteed Quality of Service (QoS), integration of services, interoperability, and end-to-end network scalability to the City of Ukiah. ATM uses fixed -length cells to transmit information. Because of this, delays within the network are minimal and, equally important, predictable. Since cells are associated with a particular connection, the behavior of that connection can be tightly controlled. A specific QoS can be assigned to each one. ATM's ability to specify QoS levels per connection ensures that critical applications get the performance they need. ATM offers several advantages over other transport technologies. It provides: • Bandwidth efficiency by combining short messages with long messages to use every byte in the cell • Scalability, in which different systems such as local area networks, network transport, and communications switches can use the same format • Transparency, which allows you to mix voice, data, and video within the same application • Transmission rates compatible with the applications rather than rates pre- determined by the capacity of network circuits • The ability to reconfigure a network to meet time -of -day or bandwidth requirements • Simpler interconnection between local area network traffic and wide area network transport. Meets the Need for Increased Bandwidth The demand for access to greater bandwidth results from a confluence of trends that have a multiplier effect when combined. Simply stated, (faster desktops) X (richer applications) X (more users) X (client/server design) = exponentially higher demand for bandwidth and connectivity in both LANs and WANs. This accelerated demand for bandwidth will soon exceed the capability of City of Ukiah's current district -wide network architecture. As City of Ukiah looks to redesign its network infrastructure to meet this growing demand, several things should be considered. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 3 City of Ukiah A successful network design that meets the demand for higher bandwidth must include two essential attributes. First, they must be able to deliver speeds of 100 Mbps to 155 Mbps (SONET OC -3) in both the LAN and WAN, and they must scale to support 622 Mbps connections in the future. The designed network must also be flexible and scalable enough to allow for the addition of paths throughout the network without diluting the bandwidth that has already been installed and should allow for the addition of nodes and/or sites with minimal disruption or dilution of service. Pacific Bell has a scaleable ATM network that supports the addition of new sites and bandwidth growth. It will meet your current requirements and allow for growth in years to come. Flexible Connectivity and Interoperability In addition to the demand for increased bandwidth, users also need to connect with other users, servers, and hosts across a wider domain than ever before. Users access resources installed in disparate local systems, such as Ethernet, FDDI, and ATM and traverse a variety of wide -area hops served by leased circuits, Frame Relay, ATM, Integrated Services Digital Network (ISDN), X.25 and most recently ADSL. The ability to traverse these domains with no visible user impact is essential. Frame ATMInterworking The proposed ATM network has the capability of delivering Frame Relay services to the City of Ukiah in an ATM format using Frame Relay/ATM Interworking. The City of Ukiah may wish, for example, to build an "extranet" with other institutions or business locations, such as the local County Officesor State enterprises, that currently use Frame Relay in their networks. Or, City of Ukiah may wish to provide service to a location that does not currently have high speed network requirements. Service interworking allows City of Ukiah to have a network combining both Frame Relay and ATM Services. Best of all, we can provide this service free of charge! Asymmetric Digital Subscriber Line (ADSL) Pacific Bell's DSL offering uses Asymmetrical Digital Subscriber Line (ADSL) technology to provide high speed, non -switched, digital data transport over existing Plain Ordinary Telephone Service (POTS) copper twisted -pair local loop. This technology provides the City of Ukiah with an excellent opportunity to replace existing ISDN lines with ADSL lines which are free of unpredictable usage charges. ADSL can also benefit some of your teachers and administrators who work from home in the evenings and weekends. This cost-effective service enables City of Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 4 City of Ukiah Ukiah to provide video services, distance learning, and distance training, over this new proposed network. Benefits of using DSL service to City of Ukiah include: • High speeds - Up to 1.544 mbps downstream, and 384 kbps upstream data speeds means faster downloads of large files and graphics. • Dedicated connectivity — DSL is always connected so your users won't have to wait for their computer to dial into the network. • Security — There is more network security, because DSL service is a dedicated connection, and users cannot just dial in for access. • Flat rated — ADSL is always connected for one flat fee. The ATM Cell Relay network serves to transport Asymmetric Digital Subscriber Line (ADSL) service from the end user to the City of Ukiah network. Quality of Service and Time -Sensitive Traffic One of the most significant capabilities of ATM service is the ability for customers to select between various classes of service for each application. Hence, voice, data and video applications can be simultaneously supported over a ATM access line by assigning a Quality of Service (QoS) Class to each application. The QoS assures that the characteristics of the individual traffic types are preserved across the wide area network, which may be comprised of one or more ATM switches and carrier networks. Networks capable of delivering selectable QoS assign higher priority to time - sensitive applications, guaranteeing high performance levels for them, while the less time -sensitive traffic uses the remaining variable bandwidth. For users, selectable QoS enables multimedia applications to be predictable and run faster, and for network managers it provides significantly better bandwidth utilization. Pacific Bell's ATM supports three QoS service classes, they are: • Constant Bit Rate (CBR) • Variable Bit Rate (VBR) • Unspecified Bit Rate (UBR) An example of a CBR application is voice or video. Full motion video, for example, is intolerant of variation in the delay between ATM cells traversing the network. Too much delay will result in a video transmission that would appear to the end user as jerky (i.e., jitter). Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 5 City of Ukiah Examples of applications which fit VBR QoS are bursty data applications, such as LAN traffic, file transfer, host backup, or email. VBR QoS is not significantly impacted by cell delay, however, these applications are impacted by the amount of bandwidth available for transmission. VBR applications all require a minimum Sustained Cell Rate (SCR) for satisfactory performance, but are able to utilize the spare bandwidth available on an ATM access line which might be reserved for CBR applications. The ability to use this spare bandwidth is defined as the ability to "burst. UBR service is often described as a "best effort" class of service. UBR Class of Service applications are data applications with the most tolerance for delay and/or those that are the lowest priority, such as Internet traffic. The customer can have their higher priority data applications utilize a VBR class of service, while their lower priority data applications use a UBR class of service. Flexibility to Support Diverse Applications Pacific Bell's proposed ATM solution also provides the greatest flexibility and use convenience for new applications like voice, video, and web hosting. Changes in educational needs that we don't even know about today will be introduced in the coming months and years. The network we propose is flexible enough to meet City of Ukiah's needs today and into the future. ATM's ability to economically combine all types of traffic onto a single piece of equipment and a single transport path makes a range of new services possible, such as the following: Pacific Bell Internet Services Internet usage is growing exponentially. Research, training, administration and other applications cause the requirements for bandwidth to continually increase. Pacific Bell Internet Services can provide City of Ukiah and its serving districts with high speed Internet access at affordable prices. The proposed Pacific Bell ATM cell relay network will provide City of Ukiah with enough capacity to provide the needed bandwidth for your employees. Pacific Bell Internet (PBI) with ATM access offers speeds from 3mbps though 40mbps. Video & Voice Services Distance learning applications have been with us for a while, but ATM provides the service at a lower cost, requires less equipment and offers more bandwidth for a higher -quality image. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 6 City of Ukiah Your ATM network can transport video services to any user on your network. These services include the use of video servers or live broadcasts. City of Ukiah will now be able to offer additional tools that provide teachers access to share educational videos and other teaching/ Training materials through web -enabled applications. Training can be done remotely. Instead of having all employees travel to a central location, they can view the broadcast from remote locations. If they miss the session, they are able to use the network to view the material at a convenient time. Survivability Pacific Bell implements ATM over a multi -switched network. The key benefit of the Pacific Bell multi -switched ATM network is redundancy. The Pacific Bell ATM network will continue to function even if one switch experiences a failure. Interoffice facilities used in the public ATM network provide fiber and switched redundancy on the current OC48 SONET rings. These rings are composed of two fiber strands connecting one or more Pacific Bell COs with add/drop multiplexing nodes. Each of the two fibers carry one half of the ring's total capacity, plus a protection path of the other fiber's capacity in the opposite direction around the ring. In the event of a fiber cut or node failure anywhere on the IOF ring, service is immediately (within 50 milliseconds (ms) of detection) switched to a "collapsed" ring configuration. This configuration carries the full traffic to all the nodes, thus making the system fully survivable. An End -to -End Solution ATM switching can be used end to end. ATM technology is available for workstation adapters, workgroup switches, and enterprise and carrier switches. Thus, as ATM continues to develop, the traditional LAN/ campus/WAN lines blur, with ATM becoming the singular common thread. A Solution for Today and Tomorrow Finally, ATM is a part of the future that's available today. In the world of communications, consensus on any issue is rare. The notable exception is the belief that ATM will indeed be the pervasive networking technology of the 21 st century. By implementing ATM switching technology today, corporate networks can begin reaping the benefits of ATM and migrate to ATM smoothly rather than waiting for an expensive, wholesale upgrade in a few short years. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 7 City of Ukiah CITY OF UKIAH WAN AND INTERNET ACCESS PEN Internet 431 SOUTH . I MAN Router T1.5 Po ......__-Pacific Bell Pacific Bell Frihiie-Re4y.- vcc ATM Network Network ------------------------------------------- S -- -------- Frame elay T1.5 uPC Firewall 300 Plant Rd(note can have top speed of 3 4K DSL Circuits are 1281384 Minor 38411.5-6 M8 Max... Upload I Download Airport I E41 1S . ot %Ah Slate DSLAM located at Conference Certer,200 South school Rd. r_0 I Parks I Golf 503 Park Blvd Golf Course, 599 Park Blvd City Of Router UK!ah R Corporate Yard,11 320 Airport Rd. Water treatment facility 925 City Well Rd. Fire Station, 1800 North State St. This is the best case scenario , allowing large Network flexibility, system futureproofing and extra bandwidth on demand Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 8 City of Ukiah Transport options ADSL. WAN CIRCUITS 1. Service and Equipment Installation are free with term commitment. Equipment Installation is for a standard single user installation. 2. One time Equipment charge is for the Alcatel modem only. If necessary, Network Interface Card (NIC) and splitter will be provided at no extra charge. The equipment price will not be reduced if customer already has a NIC or splitter. Customers choosing to purchase a DSL router for multiple users will incur additional charges. Note Only one location (431 SOUTH STATE ST) of the list given to is unable to get DSL service. The location at 300 Plant Rd will only be allowed to the lower DSL speed of 3841128k Frame Relav WAN Circuits ADSL/Tranport Circuit Location 384.K/128k.....or Installation (1+2) 1.536 MB 1.53"MB/384 (Non-recurring) Recurring monthly Monthly Per location 1 $36 / $ 115 $125 1. Service and Equipment Installation are free with term commitment. Equipment Installation is for a standard single user installation. 2. One time Equipment charge is for the Alcatel modem only. If necessary, Network Interface Card (NIC) and splitter will be provided at no extra charge. The equipment price will not be reduced if customer already has a NIC or splitter. Customers choosing to purchase a DSL router for multiple users will incur additional charges. Note Only one location (431 SOUTH STATE ST) of the list given to is unable to get DSL service. The location at 300 Plant Rd will only be allowed to the lower DSL speed of 3841128k Frame Relav WAN Circuits Note that each port comes with one VCC and one VPC at no Charge under the State of California , Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 9 Frame Relay Installation Location 1.536 MB Non recurring Monthly recurring 431 South State $371 $1199 Note that each port comes with one VCC and one VPC at no Charge under the State of California , Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 9 VCC VIRTUAL CHANNEL CONNECTION $ 5.00 monthly (each additional per port ) VPC VIRTUAL PATH CONNECTION $20.00 monthly (each additional per port) Internet Pricing ATM 3Mg Monthly Cost Transport Internet Total $2000 $1250 $3250 Installation Transport Internet Total $2113 $400 $2513 ATM 5 Mg Monthly Cost Transport Internet Total $2000 $2000 $4000 Installation Transport Internet Total $2113 $400 $2513 ATM 10 Mb Monthly Cost Transport Internet Total $2000 $3825 $5825 Installation Transport Internet Total $2113 $400 $2513 Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 10 This ATM port can also be used to point the WAN connections to the Host Location port at no extra • Pricing based on Ca1Net Contract • Assumes customer will supply router Standard installation interval is 3-4 weeks Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. I I Proposed System 2 — Frame relay based system City of Ukiah Proposed Wide Area Network 1 Main Location and 9 Remote Locations Remote Locations 928 K minor Full Tf f.536 MB TI going to Pacific Bell Internet Pacific Bell From Relay Router City of Ukiah 300 Seminary Ave. T' Router Airport 1411 South State St. i�I Router Museum 431 South Main St. Router Parks/Golf Maintenance 503 Park Blvd. Router Golf Course 599 Park Blvd. Router Ukiah Valley Conference Center 200 South School St. --�I Router Corporate Yard 1320 Airport Rd. F ®1 Router Router Water Treatment Facility Router Waste Water Treatment Facility 935 Well Rd North State Street Fire Station 300 Plant Rd. 1800 North State St. Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 12 Internet Pricing Frame Relay 1.5 Mg (T1) Monthly Cost Transport Internet Total $371 $324 $721 Installation Transport Internet Total $1199 $400 $1685 • Pricing based on CalNet Contract • Assumes customer will supply router • Standard installation interval is 3-4 weeks Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 13 128 K WAN Installation Full Tl Installation Location access circuit WAN (Non — (Recurring) :. =.access .Recurring) not on State.of (Recurr CA contract) in ; Airport $236 $1274 $371 $1199 Parks / Golf $236 $1274 $371 $1199 Golf Course $236 $1274 $371 $1199 Fire Station $236 $1274 $371 $1199 Waste water $236 $1274 $371 $1199 treatment . Museum $236 $1274 $371 $1199 Ukiah Conference $236 $1274 $371 $1199 Center Water Facility $236 $1274 $371 $1199 935 Well Rd. Corporation $236 $1274 $371 $1199 Location HOST location $236 $1274 $371 $1199 Internet Pricing Frame Relay 1.5 Mg (T1) Monthly Cost Transport Internet Total $371 $324 $721 Installation Transport Internet Total $1199 $400 $1685 • Pricing based on CalNet Contract • Assumes customer will supply router • Standard installation interval is 3-4 weeks Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 13 Best to Worst for each network designEnd Internet access at 3 MB: Best case scenario is the following, allowing lots of bandwidth and has a clear upgrade path for extra bandwidth and Network flexibility. ATM/DS3 with 8 DSL `s $36/125 each & 1 -FRA, 128 K $236/.1274 eac Mo. Install ATM/DS3 3250 2513 DSL 288 1000 FR 236 1274 Total $3774 $4787 Other scenarios: ATM/DS3 w/7-DSL's $36/125ea & 2 -FR (4328K $236/1274ea ATM/DS3 Mo. Install ATM/DS3 3250 2513 DSL 252 875 FR 472 2548 Total $3974 $5936 ATM/DS3 w/5-DSL's $36/125ea & 4 FR (a),128K $236/1274ea ATM/DS3 3250 2513 DSL 180 625 FR 946 5096 Total $4376 $8234 ATM/DS3 w/7-DSL's $36/125ea (same as above speed) & 2 FR (a, 1.544M $371/1199ea ATM/DS3 3250 2513 DSL 252 875 FR 742 2398 Total $4244 $5786 ATM/DS3 w/5-DSL's $36/125ea (same as above speed) & 4 FR (a), 1.544M $371/1199ea ATM/DS3 3250 2513 DSL 180 625 FR 1484 4796 Total $4914 $7934 Frame Relay/Internet w/1.544M FR at Host & 9 -FR (a, remotes 128k ($236/1274ea) FR/INT 720 FR(1.544) 371 1599 1199 Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 14 FR(128K 236ea 2124 11466 Total $3215 $14264 Frame Relay/Internet w/1.544 FR an Host & 9 -FR remote 1.544 w/CIR 384K $371/1199ea MINT 720 1599 FR(1.544) 371 1199 FR(1.544 - CIR 384K) 3339 10791 Total $4430 $13589 This one should not be considered because 9-CIRs set at 384K = 3.456M / 2 = 1.728M. Over subscribed. PACI F1CV"v'4 BELL, Internet Services PACIFIC BELL INTERNET OVERVIEW Pacific Bell Internet (PBI), a wholly owned subsidiary of Pacific Bell, was created in 1995 to provide California customers with reliable, comprehensive, easy-to-use Internet solutions. Leveraging over 20 years of data transport service experience, PBI has the unique advantage of being able to provide its customers with a total communications portfolio including the necessary transport, Internet access, and equipment.. PBI is a large regional network within the Internet. PBI receives its customers' network traffic and delivers it either to the destination address or, as needed, to a Global Service Provider who forwards it onto the ultimate destination. In turn, PBI receives network traffic that is destined for its customers from Global Service Providers and then delivers it to the appropriate location. The PBI network is composed of multiple network hubs connected by a high speed DS3 (45 Mg) and OC3 (155 Mg) backbone network contained within Pacific Bell central office buildings. Each major network hub runs on a FDDI (100 Mbps) ring connecting multiple routers. Customers access the PBI network by connecting to the closest major Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 15 hub via DS 1 (T-1), DS3 (45 Mbps), Frame Relay, or ATM. Each of these major hubs is connected directly to the Internet through an Internet Global Service Provider. PBI has an interconnection agreement with the IBM Global Network (IGN). IGN has installed high-speed links between their international Internet backbones and the PBI local network, thereby providing our customers with global connectivity to the Internet. IGN has global peering agreements with other major Internet backbone providers at both public and private peering points, thus ensuring that PBI customers are provided with the most comprehensive, high performance Internet access available on the market today. The IGN network is consistently ranked in the top 10 % of Internet Service Providers in independent studies. In addition to IGN, PBI has a secondary, or back-up provider that allows us to divert traffic away from IGN in the event of packet loss through their network BENEFITS OF PACIFIC BELL INTERNET Currently, PBI provides customers with dedicated connections to the Internet through its Dedicated Access service. We also offer analog dial-up access up to 56K and ISDN dial- up access up to 128K. Customer Services includes primary & secondary Domain Name Service (DNS), secondary e-mail spooling, network news feed, online customer profile traffic reportsand customer support for trouble resolution via the PBI 24-hour Netcenter. The NetCenter's highly skilled staff is also responsible for monitoring all customer network connections to our network hubs, the PBI network hubs and backbone network. Netcenter 7x24 IP Network Monitoring and Support Internet Domain Name registration service Secondary Email Server • Dependable service and customer support • Name registration with the appropriate Internet address/name authorities • A backup email and news spooler in case the customer's server goes down Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 16 Online Reports (Available shortly) . Immediate access to circuit utilization and statistics . A single network contact for Internet news Net News Transfer Protocol (NNTP) feeds . Provides host name/IP address resolution • Backup DNS in the event the customer's Primary Domain Name Service (DNS) Secondary Domain Name Service DNS server goes down PA CIFIC BELL INTERNET SER VICE FEA TURES Round-the-clock network monitoring and customer support The PBI Services Netcenter is staffed by a team of engineers 24 hours a day, seven days a week, to provide seamless proactive network monitoring and surveillance of the Network. Using the most sophisticated tools available (SNMP, HP Openview, Cisco Works), the Netcenter finds potential network component and facility issues before becoming customer impacting. All dedicated customers are pinged every 10 minutes to ensure connectivity. In the event there is no response, the Netcenter engineer proactively calls the customer to start resolving the problem. The NetCenter serves as the single point of contact for all reported problems. Calls are logged through engineers and a chronology of events, including time, date and customer information are entered into our customer service database. Primary Domain Name Services (DNS) Domain Name Services (DNS) is a distributed hierarchical system for converting host names into IP addresses and vice versa. Each enterprise that registers an Internet domain name must also provide a name server for the domain. It is recommended they also have a secondary server for backup purposes. We will provide Primary DNS for one or more top-level domains for all hosts on one or more Class C network addresses or on all PBI - assigned network blocks that we have assigned a host name. Pacific Bell Internet Services will not provide Primary DNS to Internet Service Providers (ISPs). Secondary Domain Name Service (DNS, We offer dedicated customers the option of using PBI as a secondary name server. In the event that your primary name server fails, the Pacific Bell Internet name server can provide the required mapping between host names and IP addresses. Internet Domain Name Registration Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 17 PBI handles the registration of your Internet address and domain name with InterNIC as part of your PBI service implementation. If you already have a registered domain name, we will notify InterNIC that you have changed Internet Service Providers. IP Address Assignment IP Address Assignment by Pacific Bell Internet Services depends on a customer's specific circumstances -- whether a customer has no previously assigned Internet Address, a previously assigned Internet Address to be replaced by a PBI -allocated address, or a previously assigned Address to be transferred to PBI. Electronic News Feed An electronic news feed refers to an exchange of information between Usenet news servers. The process of exchanging information between Usenet servers occurs fairly frequently in order that updates and posting to Usenet news groups can be propagated throughout the Internet. E -Mail Electronic mail allows users to send nearly instantaneous messages to recipients on a given computer network. With Pacific Bell Internet Services, you have the ability to send and receive e-mail worldwide. Pacific Bell Internet Services offers its customers limited secondary mail spooling service. This is the safest method of backup mail spooling, especially if server failure is due to a problem at a local site. In the event of a failure at your site, PBI will spool your mail and it will be automatically sent to you when your mail server is back up. Customer Profile Traffic Reports Customer Profile Traffic Reports are on -demand network performance and usage analysis tools that help you monitor and manage you Internet connection effectively. Customer Profile Traffic Reports are a powerful network performance analysis tool that supports quick and efficient collection, storage, and analysis of network statistics. These reports are created by polling any SNMP device in a network, storing the data in a database designed specifically for network data and displaying the results using a multitude of pre -formatted reports. These reports provide the capability to easily monitor and make necessary adjustments to your service in anticipation of growth or changes in your business needs. In the near future, customers will be able to go online to get statistics on their Internet circuit, including availability and utilization. Packaged Services Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 18 The Internet Access Pack from Pacific Bell Internet Services is a Dedicated Access package that provides customers with the tools to maximize on-line communications, including high-speed Internet access, reliable service, a Cisco router or Whistle InterJet, and on-site installation and maintenance. The Internet Access Pack Includes: -FasTrak Frame Relay or T 1 high-speed Internet access -Network equipment from leading manufacturers, including a Whistle Interjet 200 or Cisco 2524 router with integrated SNMP-manageable CSU/DSU -Comprehensive installation, configuration, and maintenance services -Flexible network management capabilities • Optional ISDN (BRI) module DEDICATED ACCESS OPTIONS Pacific Bell offers dedicated Internet connectivity through many transport options including point-to-point T 1 and DS3, Frame Relay, and ATM. Your Pacific Bell Internet Account Manager will discuss your options fully to determine which transport option best suits your organization's needs. Frame Relay 56K Frame Relay 128K Frame Relay 384K Frame Relay1.5 M DS 1 Point to Point T 1 1.54 Fractional DS3 3 M Fractional DS3 5 M Fractional DS3 10 M Fractional DS3 15 M Fractional DS3 20 M DS3 45 M ATM or High -Speed Frame Rela 3 M ATM or High -Speed Frame Relay 5 M ATM or High -Speed Frame Relay 10 M ATM or High Speed Frame Relav 15 M ATM or High Speed Frame Relay 20 M ATM or High Speed Frame Relay 40/371 Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 19 DEDICA TED A CCESS ORDERING AND TIMELINES PBI provides the very best service through its dedicated service team approach. The dedicated service team is available to dedicated access customers throughout the service installation process. Each installation is assigned a dedicated service coordinator who is responsible for ensuring that the customer's service is installed as requested and on time. The service coordinator is also available to answer any service -related questions during the implementation process. Each installation is also assigned a dedicated service engineer who is responsible for configuration of PBI hardware and software that will enable the customer to become part of PBI. The service engineer is available to answer any technical questions the customer may have regarding their upcoming service. If your site's Domain Name Service is not functioning at the time of the Service Activation appointment, but your site passes the Internet service installation verification tests, billing for the service will commence. If you are changing Internet Service Providers, we recommend that you do not discontinue your current service until your site has passed the Internet service installation verification tests. Please notify the dedicated service engineer during service activation that you have an existing Internet connection. Security Monitoring Pacific Bell Internet maintains router configurations using a centralized database to assure that routers are properly and consistently configured, thereby minimizing the possibility of inadvertent security weaknesses caused by inconsistent router configurations. Pacific Bell Internet maintains a program of high system security for all server based systems including electronic mail, net -news, domain name servers, network time servers, web servers and the like. We understand that Internet Service Providers are priority targets for many highly active "hackers" on the Internet and are committed to assuring that they cannot penetrate Pacific Bell network systems. The Pacific Bell Internet staff has an action plan that is implemented in the event of a security breach on any PBI system. This plan rapidly isolates the affected system and restores it to a known, secure condition before bringing it back online. In some instances, we may allow the intrusion to continue while we work with law enforcement officials operating in their capacity for investigating criminal activity. Any such continuance that definitely affects customer security requires notification to the affected customers. Pacific Bell Internet has traffic monitoring equipment that can be installed in POPs to reactively collect detailed packet traces to determine the source of attacks. Pacific Bell Internet has stated customer policies that allow us to block or terminate service in the Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 20 event of unlawful or inappropriate behavior by any of our customers. We also work closely with other Internet Service Providers in the joint pursuit of cross -provider attacks. Physical Security PBI uses Points of Presence provided by other Pacific Bell subsidiaries located in the Pacific Bell Central Office facilities. These structures are built to stringent requirements to withstand floods, fires, and earthquakes. Each PBI POP is located in a data center environment with tight physical security. No customer -owned equipment is located in these POPs. Only Pacific Bell and Pacific Bell subsidiary equipment is located in these facilities and only Pacific Bell employees and their directly supervised contractors may access these locations. PBI NETWORK CA PA CITY PLANNING Pacific Bell capacity planning is based on continuous traffic measurement and analysis of all network links and shared media. Our goal is to set capacity thresholds sufficiently low so that additional capacity can be installed before the network becomes chronically overloaded. Our backbones are maintained at least one technology step ahead of customer premise technology. As more customers connect at DS -3 speeds, our backbone will be upgraded to OC -3. As customers demand OC -3 connections, we expect to begin installing OC -12 trunks. Our capacity design threshold calls for any link operating at 60% capacity over 3% of the time to be upgraded. Another technique that we are actively pursuing is web caching and replication using HTTP 1.1. Web caching not only reduces backbone load, it improves response time dramatically for the end user and for the web site. Thank you for your consideration of Pacific Bell Internet Services. Your Pacific Bell account team looks forward to working with you to provide a cost-effective solution to your networking and Internet needs. For more information about our services please call me or visit our web site at http://www.pacbell.net. Charlie Thompson Internet Sales Manager Pacific Bell Internet (916) 446-8825/(888) 843-4467 cthompson(a,pbi.net • Restricted - Proprietary Information. Not for disclosure or reproduction except by written agreement. 21 W z Q z z _Q Z) LL0 4- 0 D m 0 w O Q ml o CN M 1� t z Co co J m I a a 052 2 0 i a V1 4? t a N + O Y i S N a� o Im • E V ai CL � Y d 0 0 Sao CL jL F- -X,> V X, > 4? Y m L M V W V t� 0 C eL O ca > f' of LP E C �E cu — 0 C L 0- C) 0 0 M t z Co co J m � Y i s a 0 V1 4? N + O O S N C0 i 0 4l N � U � Y d 0 0 Sao d 0 V § ) § 2 2 2 w w w 04 \ \ /k §§ E E< 2 )/ o CL k$ §) j2 k( /j �)\ §$2 §§§ E§2 03w wa.§ \}/ § §§§ c R§U & }2§ a. ) E2 ®// §2cr u§§ /§) eun 8 m a- 0 § ® c c c 3 23 kgG R q } 22kkK y 5 q%§ q% 2 S q E 8 8% b & S E 2k k 2 k k / kE$ *$ q Ct C C @_C14 / Q 2 k Q 2 # ® k 2 q§q§S 8 8 8R� E 7ƒ /� a/� k k d 3 � / 2 �_� / 2_ - § - - - n - n 700¢0 8 { SG§ ( C) C) k G k§3 } w CD C14 C6 a� R o 6_04 r & a & o � � � 2 \ ( « t q > @ r § j k ®§ I 2 2 H ƒ _g Lnm J crƒ ^ 7� f z I > I © «k » k m20 m ° :3 m =2 m °m c�u� o . 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CL (/i p J U a m Co w O o j p p a o W m> a 2 In U � U U aCi o Ca U D! O O O o U O U O l0 �O t0 ►- a a U a 0 0� m r'n o o 4) u7 99) U) w o a Q ai ai U U U d .= U U U d U D! w m m D z I -- of a w U z Q z w H z Q O U U U J J F z 0 z CL_ 2 m a O w 0 88 o o V) W GOD 69 N rn o Co 0 w " w 6Ns N N 1� f� 00 0 rn 0 COD COO m r N 69 69 1A 69 � H O O z z W mW U U) fn s O O Z 0 I O 2 ma m Lo XLo X CoXN Go N w w w w z z z z Ln U N m O O a a 0 0 } Z I Oj U) a a < Ir D Z Q } Cr w> w w 8 I =)0 m z oCk: z w < w z_ z _ z z w Z m a a > m m 0 < LL w a w Q zOU) 0 D Ir a UJ o twi)C9w z¢rz- U m t- 0 Q SZo a U o 00-9LL 0 J U) z w ¢ > a w Q w CO a W v 2 a GC � w a 1 G) rn co a ai m 0 Appendix 3: AS/400 Hardware Specifications City of Ukiah Assumptions • Recommending a new 7208-342 (8MM) tape drive. Capacity — 20 GB or 40 GB compressed 1. The existing 9348-001 was not moved to the new system 2. The existing Memorex 8MM drive (7208-012 equivalent) was not moved to the new system. The tape drive is housed in a rack of the existing system and would require a rack. Also, the model 012 has 7 GB capacity. • PCI Expansion unit • NT on the Integrated Netfinity Server • Ethernet connectivity • 3 Year Software Subscription. IBM requirements to upgrade System software. Also have table comparing 1, 2, 4, and 5 year costs. • Domino Server on the AS/400 for e-mail, Calendar and collaboration • CPW (Commercial Processing Workload) for the D45 = 10.8 Model Description CPW Memo Total Usable Softwar NT ry DASD DASD a Server Tier 9406- 720 Newest AS/400 Models — 2061 240/ 35 512 MB 42.9 GB 30.9 GB P 10 Yes 2061 processor 9406- 720 Newest AS/400 Models — 2062 420/ 35 512 MB 42.9 GB 30.9 GB P 10 Yes �k 2062 processor Difference: The major difference between the Model 2061 and Model 2062 is the dual processors and the dual power supplies. Scalability: The 720 series AS/400 has the capacity to scale to 12 processors. Beyond that, a different model is required. The 720 series is very scalable and upgradeable. * Recommended (Dual processors and dual power supplies will provide more power to NT systems and provide fault tolerance in case of power supply failure) ESS GROUP, INC. CITY OF UKIAH UKIAH720 9406-720-2061/1500 = CPW = 240/35 (D45 CPW = 10.8) Integrated Netfinity with NT & Ethernet. Internal Ethernet card. 5 each 8.58 GB DASD - 10,000 RPM Maximum 2 NT Servers if PCI base& PCI expansion units 16 if use PCI base and SPD Expansion units. SUMMARY COSTS Monthly MAINT HARDWARE $ 49,946.00 SOFTWARE $ 5,618.00 $ 235.00 DOMINO FOR THE AS/400 $ 1,932.00 $ 235.00 SOFTWARE SUBSCRIPTION (3 YEAR) $ 4,341.00 TOTAL $ 61,837.00 TAX 7.25 % $ 4,483.18 TOTAL WITH TAX $ 66,320.18 SERVICES (CISC TO RISC MIGRATION) $ 12,500.00 TOTAL $ 78,820.18 1 ** Need either Monthly Maintenance Charge or Software Subscription for 1 to 5 years. See Page 6 for costs for different Monthly totals. Page 1 8/25/1999 ESS GROUP, INC. CITY OF UKIAH UKIAH720 Hardware to be Installed Product Description Qty WAS Price Maint 9406-720 AS400e Server 8 7208 Ultra SCSI Attachment 44 Device Parity Protection (RAID) 58 9309-002 Lcl Src Rck 203 Side by Side Install 222 100/10Mbps on IPCS 325 IPCS Extension Cables for NT 348 PCI Cable - V.24/EIA232 20 -Ft 367 Operations Console PCI Cable 381 Remote Control Panel Cable 1500 Interactive Card (35 CPW) 1700 IPCS Keyboard/Mouse for NT 2061 Model 720 Processor (256MB) 2729 PCI External Tape Controller 2748 PCI Raid Disk Unit Controller 2824 PCI LAN/WAN/Workstation IOP 2838 PCI 100/10Mbps Ethernet IOA 2862 128Mb IOP Memory (for IPCS) 2865 PCI Integrated Netfinity Server 2924 English 3002 128MB Main Storage 5026 Software Version V4R4 5514 Alt IPL Specify for 8MM 6817 8.58GB 10k rpm Disk Unit (S/ 8817 Opt Base 8.58GB 10k rpm Disk(S/ 9082 14 Foot Line Cord Specify 9330 PCI+B38 Integrated Expansion Unit 9364 System Unit Expansion 9738 PCI Base 100/10Mbps Ethernet 10 9745 Base PCI Two -Line WAN IOA 9406-720 Price Monthly Maintenance 7852-40Z External V.34 (AS/400 TSP Model 7852-40Z Price 9910-EP5 Exide 3000, 120/208-240V, 50/60 6562 Exide PPDM for EP5 (208V) 9910-EP5 Price 1 $ 21,818.00 $ 167.00 1 N/C N/0 1 N/C N/O 1 N/C N/0 1 N/C N/0 1 N/C N/O 1 $ 89.00 N/O 1 $ 101.00 N/O 1 $ 101.00 N/0 1 $ 101.00 N/0 1 N/C N/C 1 $ 73.00 N/0 1 N/C N/C 1 $ 1,050.00 N/O 1 $ 4,848.00 N/O 1 $ 1,454.00 N/O 1 $ 727.00 N/O 1 $ 404.00 N/0 1 $ 1,212.00 N/O 1 N/C N/O 2 $ 2,068.00 N/0 1 N/C N/O 1 N/C N/0 4 $ 6,464.00 N/O 1 $ 768.00 N/O 1 N/C N/O 1 N/C N/O 1 N/C N/O 1 N/C N/O 1 N/C N/O $ 41,278.00 $ 167.00 1 $ 473.00 N/O $ 473.00 1 $ 3,116.00 N/0 1 N/C N/O $ 3,116.00 Page 2 8/25/1999 ESS GROUP, INC. CITY OF UKIAH UKIAH720 Product Description 7208-342 20GB 8MM Cartridge Tape 7019 5 -8mm AME Data Cartrdge Media K 9212 12 Meter SCSI Cable 9300 Publication Language - English/ 9800 9ft.(2.7M) 125V, 15A US/Canada 7208-342 Price Monthly Maintenance New Hardware /MES Upgrade Price Monthly Maintenance Charge Qty CMAS PRICE 1 $ 4,399.00 $ 68.00 2 $ 680.00 N/O 1 N/C N/O 1 N/C N/O 1 N/C N/O $ 5,079.00 $ 68.00 $ 49, 946.00 Page 3 $ 235.00 8/25/1999 ESS GROUP, INC. CITY OF UKIAH UKIAH720 SOFTWARE TO BE INSTALLED Product Description Qty CMAS PRICE 5716 -DCT Language Dictionaries 1 771 Basic OTC Upg P10 1 N/C 9001 Asset Registration 1 N/C 5769-PT1 Performance Tools/400 V4 1 816 Upg P10 BOTC Perf Tools (From V 1 $ 89.00 876 Upg P10 BOTC PT/400 Mgr (From V 1 $ 145.00 9001 Basic Asset Registration 1 N/C 5769 -PTI OTC $ 234.00 5769-PW1 ADTS 1 911 Upg P10 ADTS 5763PW1,5716PW1 1 $ 1,212.00 9001 Basic Asset Registration 1 N/C 5769-PW1OTC $ 1,212.00 5769-QU1 Query 1 122 Basic OTC P10 UPG (5716/5763-Q 1 $ 259.00 9001 Asset Registration 1 N/C 5769-QU1OTC $ 259.00 5769-RG1 ILE RPG for AS/400 1 1001 Upg P10 BOTC ILE RPG (From V3) 1 $ 970.00 9001 Basic Asset Registration 1 N/C 5769 -RG 1 OTC $ 970.00 5769-WP1 OfficeVision for AS/400 1 186 Basic BASE OV/400 (UPG 5763 -WP 1 $ 162.00 188 Basic OTC OV/400 (UPG 5763-WP1 5 $ 240.00 9001 Asset Registration 1 N/C 5769-WP1OTC $ 402.00 5769-XW1 Client Access Windows Family 1 268 Per User CA WINDOWS (U5763 -X 25 $ 1,100.00 9001 Asset Registration 1 N/C 5769-XW1 OTC $ 1,100.00 5769-XY1 Client Access Family 1 252 Basic OTC CA FAMILY (U5763-XY1 25 $ 1,100.00 9001 Asset Registration 1 N/C 5769-XY1 OTC $ 1,100.00 Page 4 8/25/1999 ESS GROUP, INC. CITY OF UKIAH UKIAH720 Product Description Qty CMAS PRICE 5769-X21 Warp Server for AS/400 1 259 Discount Use 1 $ 323.00 9001 Asset Registration 1 N/C 5769-XZIOTC $ 323.00 5769-SS1 Operating System 1 276 P10 Basic OTC OS/400 1 N/C 3475 Yes to Lotus Domino Survey 1 N/C 9001 Basic Asset Registration 1 N/C 5755-AS5 SYSTEM PROGRAM ORDER 1 2105 LANG DICTNRIES OS/400 (DCT) 1 N/C 2501 OS/400 (5769-SS1) 1 N/C 2504 OV/400 (5769-WP1) 1 NIC 2508 Query (5769-QU1) 1 N/C 2512 ILE RPG (5769-RG1) 1 N/C 2516 CA WINDOWS (5769-XW1) 1 N/C 2517 CA FAMILY (5769-XY1) 1 N/C 2525 Perf Tools (5769-PT1) 1 N/C 2526 ADTS (5769-PW1) 1 N/C 2529 TCP/IP/400 (5769-TC1) 1 N/C 2553 IBM HTTP Server for AS/400 1 N/C 2554 NetQuestion (5769-NC5) 1 N/C 2556 Pert Manager (5769-PM1) 1 N/C 2566 OS/2 LAN SVR FOR OS/400(XZ1) 1 N/C 2585 Java Tools 1 N/C 2586 Java Kit (5769-JV1) 1 N/C 2591 WebSphere Application Server(57 1 N/C 2610 PT/400 Mgr (5769-PT1) 1 N/C 2644 Int FSIOP (5769-SS1) 1 N/C 2924 English U/L SBCS Primary 1 N/C 3410 CD-ROM Media 1 N/C 3540 Version 4 Release 4 1 N/C 8136 Tips and Tools 1 $ 3.00 8137 Backup and Recovery 1 $ 15.00 9001 Basic Asset Registration 1 N/C 5755-AS5 OTC $ 18.00 New Software /MES Upgrade OTC $ 5,618.00 Page 5 8/25/1999 ESS GROUP, INC. CITY OF UKIAH Product Description Qty CMAS PRICE 5733-SM3 IBM SW Subscription 3 Yr Prepay 1 2221 Basic OTC P10 1 $ 4,341.00 5733-SM3 OTC $ 4,341.00 SOFTWARE SUBSCRIPTION COST MATRIX 5733 -SMI IBM SW Subscription 1 Yr Prepay 1 1527 5733-SM2 IBM SW Subscription 2 Yr Prepay- 1 $ 2,973.00 5733-SM3 IBM SW Subscription 3 Yr Prepay1 5733-SM41 IBM SW Subscription 4 Yr Prepay 1 $ 51637.00 5733-SM5 IBM SW Subscription 5 Yr Prepay I 11$ 6,863.00 UKIAH720 Page 6 8/25/1999 ESS GROUP, INC. CITY OF UKIAH U7202062 9406-720-2062/1500 = CPW = 420/35 (D45 CPW = 10.8) Integrated Netfinity with NT & Ethernet. Internal Ethernet card. 5 each 8.58 GB DASD - 10,000 RPM Maximum 2 NT Servers if PCI base & PCI expansion units 16 if use PCI base and SPD Expansion units. SUMMARY COSTS Monthly MAINT HARDWARE $ 69,340.00 $ 315.00 SOFTWARE $ 5,618.00 DOMINO FOR THE AS/400 $ 1,932.00 SOFTWARE SUBSCRIPTION (3 YEAR) $ 4,341.00 TOTAL $ 81,231.00 TAX 7.25 % $ 5,889.25 TOTAL WITH TAX $ 87,120.25 SERVICES (CISC TO RISC MIGRATION) ** $ 12,500.00 TOTAL Is 99,620.25 ** Need either Monthly Maintenance Charge or Software Subscription for 1 to 5 years. See Page 6 for costs for different Monthly totals. Page 1 8/25/1999 ESS GROUP, INC. CITY OF UKIAH U7202062 Product Description Hardware to be Installed Qty WAS Price Maint 9406-720 AS400e Server 1 $ 21,818.00 $ 167.00 8 7208 Ultra SCSI Attachment 1 N/C N/O 44 Device Parity Protection (RAID) 1 N/C N/O 58 9309-002 Lcl Src Rck 1 N/C N/O 203 Side by Side Install 1 N/C N/O 222 100/10Mbps on IPCS 1 N/C N/O 325 IPCS Extension Cables for NT 1 $ 89.00 N/O 348 PCI Cable - V.24/EIA232 20 -Ft 1 $ 101.00 N/O 367 Operations Console PCI Cable 1 $ 101.00 N/O 381 Remote Control Panel Cable 1 $ 101.00 N/O 1500 Interactive Card (35 CPW) 1 N/C N/C 1700 IPCS Keyboard/Mouse for NT 1 $ 73.00 N/O 2062 Model 720 Processor (256MB) 1 $ 16,162.00 $ 80.00 2729 PCI Extemal Tape Controller 1 $ 1,050.00 N/O 2748 PCI Raid Disk Unit Controller 1 $ 4,848.00 N/O 2824 PCI LAN/WAN/Workstation IOP 1 $ 1,454.00 N/O 2838 PCI 100/10Mbps Ethernet IOA 1 $ 727.00 N/O 2862 128Mb IOP Memory (for IPCS) 1 $ 404.00 N/O 2865 PCI Integrated Netfinity Server 1 $ 1,212.00 N/O 2924 English 1 N/C N/O 3002 128MB Main Storage 2 $ 2,068.00 N/O 5026 Software Version V4R4 1 N/C N/O 5153 Redundant Power Supplies 1 $ 3,232.00 5514 Alt IPL Specify for 8MM 1 N/C N/O 6817 8.58GB 10k rpm Disk Unit (S/ 4 $ 6,464.00 N/O 8817 Opt Base 8.58GB 10k rpm Disk(S/ 1 $ 768.00 N/O 9082 14 Foot Line Cord Specify 1 N/C N/O 9330 PCI+B38 Integrated Expansion Unit 1 N/C N/O 9364 System Unit Expansion 1 N/C N/O 9738 PCI Base 100/10Mbps Ethemet 10 1 N/C N/O 9745 Base PCI Two -Line WAN IOA 1 N/C N/O 9406-720 Price $ 60,672.00 Monthly Maintenance $ 167.00 7852-40Z Extemal V.34 (AS/400 TSP Model 1 $ 473.00 N/O 7852-40Z Price $ 473.00 9910-EP5 Exide 3000, 120/208-240V, 50/60 1 $ 3,116.00 N/O 6562 Exide PPDM for EP5 (208V) 1 N/C N/O 9910-EP5 Price $ 3,116.00 Page 2 8/25/1999 ESS GROUP, INC. CITY OF UKIAH U7202062 Product Description 7208-342 20GB 8MM Cartridge Tape 7019 5 -8mm AME Data Cartrdge Media K 9212 12 Meter SCSI Cable 9300 Publication Language - English/ 9800 9ft.(2.7M) 125V, 15A US/Canada 7208-342 Price Monthly Maintenance New Hardware /MES Upgrade Price Monthly Maintenance Charge Qty CMAS PRICE 1 $ 4,399.00 $ 68.00 2 $ 680.00 N/O 1 N/C N/O 1 N/C N/O 1 N/C N/O $ 5,079.00 $ 68.00 $ 69,340.00 Page 3 $ 315.00 8/25/1999 ESS GROUP, INC. CITY OF UKIAH U7202062 SOFTWARE TO BE INSTALLED Product Description Qty CMAS PRICE 5716 -DCT Language Dictionaries 1 771 Basic OTC Upg P10 1 N/C 9001 Asset Registration 1 N/C 5769-PT1 Performance Tools/400 V4 1 816 Upg P10 BOTC Perf Tools (From V 1 $ 89.00 876 Upg P10 BOTC PT/400 Mgr (From V 1 $ 145.00 9001 Basic Asset Registration 1 N/C 5769-PT1OTC $ 234.00 5769-PW1 ADTS 1 911 Upg P10 ADTS 5763PW1,5716PW1 1 $ 1,212.00 9001 Basic Asset Registration 1 N/C 5769-PW1 OTC $ 1,212.00 5769-QU1 Query 1 122 Basic OTC P10 UPG (5716/5763-Q 1 $ 259.00 9001 Asset Registration 1 N/C 5769-QU1OTC $ 259.00 5769-RG1 ILE RPG for AS/400 1 1001 Upg P10 BOTC ILE RPG (From V3) 1 $ 970.00 9001 Basic Asset Registration 1 N/C 5769 -RG 1 OTC $ 970.00 5769-WP1 OfficeVision for AS/400 1 186 Basic BASE OV/400 (UPG 5763 -WP 1 $ 162.00 188 Basic OTC OV/400 (UPG 5763-WP1 5 $ 240.00 9001 Asset Registration 1 N/C 5769-WP1OTC $ 402.00 5769-XW1 Client Access Windows Family 1 268 Per User CA WINDOWS (U5763 -X 25 $ 1,100.00 9001 Asset Registration 1 N/C 5769-XW1OTC $ 1,100.00 5769-XY1 Client Access Family 1 252 Basic OTC CA FAMILY (U5763-XY1 25 $ 1,100.00 9001 Asset Registration 1 N/C 5769-XY1 OTC $ 1,100.00 Page 4 8/25/1999 ESS GROUP, INC. CITY OF UKIAH Product Description Qty CMAS PRICE 5769-XZ1 Warp Server for AS/400 1 259 Discount Use 1 $ 323.00 9001 Asset Registration 1 N/C 5769-XZ1OTC $ 323.00 5769 -SSI Operating System 1 276 P10 Basic OTC OS/400 1 N/C 3475 Yes to Lotus Domino Survey 1 N/C 9001 Basic Asset Registration 1 N/C 5755-AS5 SYSTEM PROGRAM ORDER 1 2105 LANG DICTNRIES OS/400 (DCT) 1 N/C 2501 OS/400 (5769-SS1) 1 N/C 2504 OV/400 (5769-WP1) 1 N/C 2508 Query (5769-QU1) 1 N/C 2512 ILE RPG (5769-RG1) 1 N/C 2516 CA WINDOWS (5769-XW1) 1 N/C 2517 CA FAMILY (5769-XY1) 1 N/C 2525 Perf Tools (5769-PT1) 1 N/C 2526 ADTS (5769-PW1) 1 N/C 2529 TCP/IP/400 (5769-TC1) 1 N/C 2553 IBM HTTP Server for AS/400 1 N/C 2554 NetQuestion (5769-NC5) 1 N/C 2556 Perf Manager (5769-PM1) 1 N/C 2566 OS/2 LAN SVR FOR OS/400(XZ1) 1 N/C 2585 Java Tools 1 N/C 2586 Java Kit (5769-JV1) 1 N/C 2591 WebSphere Application Server(57 1 N/C 2610 PT/400 Mgr (5769-PT1) 1 N/C 2644 Int FSIOP (5769-SS1) 1 N/C 2924 English U/L SBCS Primary 1 N/C 3410 CD-ROM Media 1 N/C 3540 Version 4 Release 4 1 N/C 8136 Tips and Tools 1 $ 3.00 8137 Backup and Recovery 1 $ 15.00 9001 Basic Asset Registration 1 N/C 5755-AS5 OTC $ 18.00 New Software /MES Upgrade OTC $ 5,618.00 U7202062 Page 5 8/25/1999 ESS GROUP, INC. CITY OF UKIAH Product Description Qty CMAS PRICE 5733-SM3 IBM SW Subscription 3 Yr Prepay 1 2221 Basic OTC P10 1 $ 4,341.00 5733-SM3 OTC $ 4,341.00 SOFTWARE SUBSCRIPTION COST MATRIX 5733 -SMI IBM SW Subscription 1 Yr Prepay 1 1527 5733-SM2 IBM SW Subscription 2 Yr Prepay 1 $ 2,973.00 5733-SM3 IBM SW Subscription 3 Yr Prepay 1 5733-SM4 IBM SW Subscription 4 Yr Prepay 11 5,637.00 5733-SM5 IBM SW Subscription 5 Yr Prepay 11$ 6,863.00 07202062 Page 6 8/25/1999 0) bu!sepind ,. _* x x x o) C) bul oea ll!q Al!led!oiunw x x 2JH / IIOJAed x x x BUINoeal aapao eo!naas Amm x x nna!n dew l 'S Juwfiw puel x x iolea}su!wpy xel x x x x uo!loadsul Y V sl!wJad 6u!pl!n8 x L SAS bu!ll!8 Alum x x x L) alep!Ien paeC) 'Jo " x x aa!gseo/sjd!aoa�:j ° cu gseo X X X X E w ., suo!lepo bu!Naed x -v x lwbuw 0 C)_ IuawIsanul gseO X 'L ac� o!, sn8 E E 6u!nss 6u! oei X x 4- U 0 1E) u!/m bu!labpn8 ` x x x x x ^L LL .� X 1 9:, X x x x Y x d ,, x x x x 0 x X X X U x juawo6euew Jassy pax!J X x x Jamas/Iu9110 U, 's^ 00�/S � a a a yStr /t\ cu * k k i lif cu {�+^,r IT cu a- cu •� �, •C cc� rrenn cr cu _0 Q _Q U) O E a O =3 O o U) E m z3 E Q� 70 o CU� CU =3 uc d U cu cu=3 V O ° L U cuw w _ 3 Y o ° 3 � O ° C:, �(n W� CU ^cu cn W cm cu U Q a CU cu A O (n n O O O C) a) cu E W d' X �0 C O a a L cu a< O U U C O a o :3 o O U) L U � E c� C -E cr 0 O C� OQ C a n- U (� C a) � O ° L U N cu a) O .0 3 Y �- O 3r. 3 O ° CM cnO O L L CU cu cn cn a) cu le cu CL a � CU °n `O^ (_I v ! # # # X O X 0 X N LO X 0 X LO X M X aolad �elol O o COD O M O- cND o N 0 X (7 0 0 0Nj o a•= 0-N �-� aM aN aN �-LN QO QO QM Q Qt �� Qvy Q64 o o0O o ( oddns pue U_ aOcu O o _0 cu a isapea6df "O O 'O 0 0 U o ,o� a > co �'juiew m `-' L N O 6H •'-' N� 14, _O N.s 769 .s 4L-- N rZ N� 4 a 11 6 u l u l ea,l # O C) 'O C) E E m ` C U)i +' L CU a) >, a •O�" Ci o a) O Q I I O� 00 'O N 00 > ` N N U:). a LO It cu M 613 'O bR a.� O co IsoC)�oddns ,4- N r o Q) C .� "p ° N a) C o M L t13 .-. 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N O U 'D 0 !Y c N C U _N CL o 0 rn O Z Cif M O O O N N O L C CU C O L a _N V O O cu lL CU C= .� ca c cn LN - U- O .-• CU E N H O E c� CU N N n L L CU 0 0 Z O V J L E Z d 0 Q O O N CD M (0 ti O ti Q c6 C E O O O M L E fr--- O M O N T O Lv-- ems- � N CO CO co co co co Z N C~O ti CD CO CO (O CO CO to CD i "t It 0 ti ti ti ti ti ti ti ti ti m O D 0 0 0 O 0 0 CL CD >y 7@ d E CL CD E o cn Q� 0 U C cu C N cu 2 0 C� .x cu CL O N > O o O U O m C/) a Y L CU = o O 0)M to O �-- N 0 ` 3 CD N U �? U CL C: O t O co O 0 L- U o � � C O co J =o CD a :9 D U > N 00 1- 1 14- V-- O > 00 00 00 I N N N f` ti ti O O O • I` ti f� L N L I C C cu E O L r cn O CU CU N O .L. N O U 'D 0 !Y c N C U _N CL o 0 rn O Z Cif M O O O N N O L C CU C O L a _N V O O cu lL CU C= .� ca c cn LN - U- O .-• CU E N H O E c� CU N N n L L CU 0 0 Z O V J L E Z d 0 Q O O N CD M (0 ti O ti Q c6 C E O O O M ITEM NO. 8a DATE: November 3, 1999 AGENDA SUMMARY REPORT SUBJECT: APPLICATION TO DEMOLISH A RESIDENTIAL STRUCTURE AND BARN OVER 50 YEARS OLD LOCATED AT 595 BRUSH STREET SUMMARY: The owner of a vacant and boarded -up single family residential structure and barn located at the eastern terminus of Brush Street have applied for a demolition permit. Both structures are over 50 years old, therefore require City Council review and approval so that historical and architectural significance can be assessed. Accordingly, as the attached background material would indicate (including the CEQA exemption and the Demolition Permit Review Committee recommendation), the subject structures are not considered historically or architecturally significant, therefore approval of the demolition permit is recommended. As the Council will recall, the procedures for processing and approving demolition permits relative to historical preservation changed rather significantly in December, 1998, when the City (Continued on page 2) RECOMMENDED ACTION: Approve the demolition permit for the residential structure and barn located at 595 Brush Street based on the finding that neither structure represents historical or architectural significance. ALTERNATIVE POLICY OPTIONS: 1. Do not approve the subject demolition permit, and provide processing direction to staff as to the structure's future disposition. Citizen Advised: Standard noticing procedures (newspaper, 300' radius, applicant) Requested By: Moreno Company (Dan Thomas) Prepared By: Bob Sawyer, Planning Director Coordinated With: Candace Horsley, City Manager Attachments: Historical Profile (Pruden) Demolition Permit Review Committee "Minutes" CEQA Exemption APPROVED: ` Candace Horsley, City M ager Page 2 Council adopted amendments to Municipal Code §3016. The amendments established criteria for determining historical significance; provided the applicant with greater due process opportunities for structures possibly possessing historical significance; and clarified the discretionary nature of the process, which initiated the need to notice the public, hear the case in the context of a public hearing, and comply with the California Environmental Quality Act (CEQA) prior to any Council action. It also affirmed the existence of the Demolition Permit Review Committee (DPRC) as an advisory body to the Council, and encouraged, though not mandated, the salvage of re -usable materials if the demolition permit is approved. While neither structure possesses any historical or architectural significance as underscored by the DPRC's unanimous decision, and preservation on such grounds is clearly not warranted, Chairman Pruden of the DPRC has suggested that the owner may want to consider relocating and re -using the barn. She believes that the barn has an "interesting" background, and that the owner's voluntary indulgence on considering the re -use possibilities would be appreciated. Accordingly, we have included this opinion in the staff report for the property owner's consideration, as well as verbally apprising him of such, even though relocation and re -use are not available options in the decision-making process. MEMO TO: Bob Sawyer, Planning Director FROM: Judy Pruden, Chairman, Demolition Permit Review Committee DATE: October 22, 1999 SUBJECT: 595 Brush Street - Application for Demolition The house and barn at 595 Brush Street are the last vestiges of the Valette Ranch. Frank Valette purchased lots 14, 15, and part of 12 of the Brunner -Briggs Subdivision in 1927. The 1929 tax roll shows a 23 acre holding with $130.00 improvement. This modest improvement would indicate a barn, at most, on the acreage. The Valette family immigrated from France about 1900 and settled in Mliddletown on a large ranch. In 1922 the family moved to Ukiah. They purchased a large home on Smith Street and owned the Model Bakery (Schat's) until the 1940's. In 1936 the Valettes's sold the Middletown Ranch and the same year we find $550.00 of improvements on the Ukiah acreage. There are some inconsistencies with the appraisal sheet; my discussion with a County appraiser indicated that the date of 1928 was a "guesstimate" on their part. An inspection of the property also indicated the building style to be consistent with the 1935-1945 period. The question was raised about the house being moved to the site. There is no indication that the home was any other place than lot 14. However, there is a strong possibility that the house was re -oriented on the lot and concrete foundation was poured at this time. The repeated flooding of that area would have necessitated that action. The Valette and Thomas family, although prominent in the community, have never lived on the property. It appears to have been farm rental or a foreman's house it's entire live. The architectural styling is so modest as to be non descriptive. There is no known historical significance of this property to the City of Ukiah. However, there are two features on the property which a have a special appeal and should be discussed. The first is the extensive landscaping around the house. The mature plants should be retained and incorporated into future plans. Secondly, the wood framed metal sheathed barn which is secured and in average repair should be retained. It is a strong architectural symbol of our rural community and has aesthetic appeal. If future plans require removal, it could be moved or reassembled at another location. MINUTES DEMOLITION PERMIT REVIEW COMMITTEE October 25, 1999 MEMBERS PRESENT Charley Stump, Senior Planner Carl Tuliback, Building Inspector Bill Beard, Interim Public Works Director Judy Pruden - Chairperson MEMBERS ABSENT Thom Parducci Lei I lomw The meeting of the Demolition Permit Review Committee was called to order at 1:50 p.m. in Conference Room 3, 300 Seminary Avenue, Ukiah, California, by Chairman Pruden. Roll was taken with the results listed above. 3. APPROVAL OF MINUTES - May 25, 1999 ON A MOTION by Charley Stump, seconded by Carl Tuliback, it was carried by an all AYE voice vote of the members present to approve the Minutes of May 25, 1999. 4. COMMENTS FROM THE AUDIENCE ON NON AGENDA ITEMS There was no one present in the audience. Mr. Stump stated the applicant called and would be unable to attend. 5. APPEAL PROr.Es-q Reading of the appeal process was waived as there was no one from the public present. 6. DEMOLITION PERMIT REVIEW AND.RECOMMENDATIONS 6A. 595 Brush Street (Assessor's Parcel No. 002-030-05) Moreno & Company. Chairman Pruden indicated she was unable to find any significant historical value for the house and was uncertain as to how to reach a determination regarding the barn. She felt the barn was the strongest contributing factor. She asked if the applicant had specifically requested demolition of the barn. Mr. Stump stated the applicant had spoken with the Planning Director and conveyed that he wished to demolish the barn at some time and felt it would probably be practical to remove both structures at the same time. There was a verbal request to amend the application, but no formal amended application submitted. Ms. Pruden stated she was reluctant to proceed with this project without an official application for demolition of the barn. Mr. Stump reiterated the verbal request to amend the application, and questioned if the barn could be found to be significant. Ms. Pruden felt the Committee did not have a great deal of expertise pertaining to barns as there are not many in the city area. She indicated justification could possibly be found for retention or relocating the barn as there are so few remaining. Barns need to be judged on architectural features for their value to the community, as opposed to historical context. She added she would be unable to produce any further historical information regarding the barn but it could be of architectural significance. Mr. Tuliback suggested conditioning the application to apply specifically to the house, notifying the applicant an additional application will be necessary in order to demolish the barn. He added he will make notification on the face of the permit indicating this demolition application pertains to the house only. ON A MOTION by Charley Stump, seconded by Carl Tuliback, it was approved by an ALL AYE vote to recommend to the City Council demolition of the house at 595 Brush Street as it contains no significant historical or architectural value. 7. Chairman Pruden informed the Committee the structure at 232 Mason Street which was approved for demolition at the May 25, 1999 meeting has since been completely destroyed by fire due to vandalism. She notified Fire Chief Roe Sandelin the day following the meeting that the Committee had concerns regarding vandalism. 8. ADJOURNMENT There being no further business to discuss, the meeting was adjourned by Chairperson Pruden at 2:03 p.m. Judy Pruden, Chairperson Ina Ford, Recording Secretary 2Ademolition\ 102599. min MINUTES DEMOLITION PERMIT REVIEW COMMITTEE October 26, 1999 MEMBERS PRESENT Charley Stump, Senior Planner Carl Tuliback, Building Inspector Bill Beard, Interim Public Works Director Judy Pruden - Chairperson MEMBERS ABSENT Thom Parducci Bill Beard, Interim Public Works Director The meeting of the Demolition Permit Review Committee was called to order at 1:30 p.m. in Conference Room # 1, 300 Seminary Avenue, Ukiah, California, by Chairman Pruden. Roll was taken with the results listed above. -lua 11:1911FAIN101AMIZI- 4. COMMENTS FROM THE AUDIENCE ON NON AGENDA ITEMS There was no one present in the audience. Reading of the appeal process was waived as there was no one from the public present. 6. DEMOLITION PERMIT REVIEW AND RECOMMENDATIONS 6A. 595 Brush Street (Assessor's Parcel No. 002-030-05) Moreno & Company. Chairman Pruden indicated this meeting was being reconvened from October 25, 1999 to continue discussion of the demolition of the barn structure at 595 Brush Street. Mr. Stump indicated the application has been formally revised at the request of the applicant for demolition of residential structure and barn. Ms. Pruden stated she has reviewed the Demolition Ordinance and there are criteria which may be used for barns and outbuildings. She felt there should be some discussion as this barn is not the sole remaining barn nor is it the best example of barns, however, it reflects a special element of the City's cultural and economic past. The question is which barns need to be preserved and which ones will be allowed to be demolished. She was of the opinion the barn was significant but was unable to provide the degree of worth which would eliminate the demolition. ON A MOTION by Charley Stump with second by Carl Tuliback it was approved with an ALL AYE voice vote that the Committee recommend to the City Council that although the barn has interesting elements of the City's cultural and economic past it is not historically or architecturally significant in terms of fulfilling the criteria of the ordinance. Mr. Stump stated that staff, at the direction of the Committee, shall open a dialogue with the property owners as to other options of dispensation of the barn. Chairman Pruden questioned Mr. Tuliback if he had received any inquiries from property owners as to utilization of State Historic Building Codes. Mr. Tuliback indicated the only two incidences have been the St. Mary's Church structure and the possible remodeling of the Palace Dress Shop to a brewery. Ms. Pruden felt this would become more frequent when the issue passes as it will allow tax credits on private property. Mr. Stump stated once the process is completed, with this document, there will be a major public display of all the relevant information for Building and Planning purposes. 8. ADJOURNMENT There being no further business to discuss, the meeting was adjourned by Chairperson Pruden at 2:26 p.m. Judy Pruden, Chairperson Ina Ford, Recording Secretary 2Ademo1ition\102699. min City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 NOTICE OF CEQA EXEMPTION FILING LOCATION: C3 State of California County of Mendocino Office of Planning & Research County Clerk 1400 Tenth Street, Room 121 501 Low Gap Road Sacramento, CA 95814 Ukiah, CA 95482 PROJECT TITLE: Moreno Company Demolition Permit Application PROJECT LOCATION: 595 Brush Street (APN 002-030-05) PROJECT DESCRIPTION: Demolish a vacant single-family residential structure and a barn over 50 years of no historical or architectural significance PUBLIC AGENCY APPROVING PROJECT: City of Ukiah (City Council) NAME OF PROJECT APPLICANT: Dan Thomas CEQA EXEMPTION STATUS: Ministerial Declared Emergency Categorical Exemption: Section 15301 Class 1L(l) Statutory Exemption: Code Number REASONS WHY PROJECT IS EXEMPT: Structures possess no historical or architectural significance, and otherwise comply with the exemption criteria in terms of number and location of demolitions LOCAL AGENCY CONTACT PERSON: Bob Sawyer TELEPHONE: (707) 463-6200 SIGNATURE: -6 oir TITLE: Planning Director DATE: October 19, 1999 ITEM NO. 8b DATE: November 3. 1999 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING A HOME APPLICATION FOR FIRST TIME HOME BUYERS PROGRAM AND APPROVAL OF BUDGET AMENDMENT The Community Development Commission of Mendocino County (CDC) is requesting City assistance to institute a Down Payment Assistance Program (DAP) within the City. CDC has successfully conducted a similar program in the unincorporated area and has noted there is a market within the incorporated cities. The program will provide low interest deferred "second" mortgages for 10-11 families to a maximum of $30,000 each. Primary funding is secured from the Federal Housing and Urban Development (HUD) "Home Investment Partnerships Program" (HOME) grant administered by the California Department of Housing and Community Development (HCD). This grant covers 75% of the mortgage with the remaining 25% covered by local match. Five percent administration costs are also included in the federal funding. City Council authorization of the grant application is requested. Staff and the Redevelopment Agency Low and Moderate Income Housing Advisory Committee have, for some time, discussed the opportunities provided by first time home buyer or down payment assistance programs. The assistance allows low and moderate income families the chance to become home owners and achieve stable long term housing costs. Both adequate seed money and project administration have been deterrents to implementing such an effort within our community. With the substantial influx of grant funding (proposed $300,200) and administration by CDC staff, this valuable program appears to be viable for Ukiah. (Continued on Page 2) RECOMMENDED ACTION: Adopt Resolution Authorizing a Home Application for First Time Home Buyers Program and Approve Budget Amendment. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine application requires modifications, identify changes, and adopt revised resolution. 2. Determine application should not be submitted and do not adopt resolution. Citizen Advised: N/A Requested by: Community Development Commission of Mendocin Co ty Prepared by: Michael F. Harris, Risk Manager/Budget Officer �....� Coordinated with: Candace Horsley, City Manager Attachments: 1. Resolution for adoption, pages 1-2. 2. HOME application, pages 3-49. 3. Budget worksheets, pages 50-51. 4. October 28, 1999 letter from RCHDC, page 52. APPROVED: Candace Horsley, City Manager ADOPTION OF RESOLUTION AUTHORIZING A HOME APPLICATION FOR FIRST TIME HOME BUYERS PROGRAM AND APPROVAL OF BUDGET AMENDMENT November 3, 1999 Page 2 The City's Special Revenue Fund #335, Community Development Commission, is proposed to be the source of the City's local match. This fund was created to receive the payments from the CDBG housing rehabilitation loans which were awarded to low and moderate income property owners in the mid to late 1980s. This "program income" (loan payments) must be reused for low and moderate income purposes and most recently was loaned to Rural Communities Housing Development Commission (RCHDC) for its project on Mulberry Lane. That loan is being paid so funds are available for this new use. This is a long term project as payments for the "seconds" are deferred for 30 years with minimal simple annual interest added until repayment begins. This allows the owner to retain the affordibility of the property until the first mortgage is paid off. The second must be paid off if the property is sold, unless the loan is assumed by another eligible buyer. We cannot predict when this revenue would be received, but the total secondary loan amount (both grant and local match) would return to the City for future use in a similar process. Staff believes this program will be of significant benefit to city residents. CDC has been an active partner in the City and Redevelopment Agency local housing efforts and our past experience has been very positive. With the administration primarily handled by CDC, the City can implement this program with minimal impact to existing staff resources. The budget amendment is necessary to authorize a portion of the additional expenditures. In July, the Council approved an amendment to this Fund recognizing the $109,000 revenue for payment of the RCHDC loan and use of $80,000 for seconds in its Mulberry Lane project. RCHDC has stated that in actuality, it will require only $32,000, rather than $80,000, thus $48,000 is available for the HOME grant match. An increase of $27,050 is requested to accommodate the $75,050 local match requirement. This amendment has no affect upon the General Fund. Staff strongly supports the grant proposal and the budget amendment and recommends that the City Council adopt the resolution authorizing the grant application and approve the budget amendment. mfh:asrcc99 1103HOME RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM. WHEREAS: A. The City of Ukiah, a political subdivision of the State of California, wishes to apply for and receive an allocation of funds through the HOME Investment Partnerships Program (hereinafter referred to as "HOME"); and B. The California Department of Housing and Community Development (hereinafter referred to as the "Department"), has issued a Notice of Funding Availability for the HOME program and is authorized to approve funding allocations which will be made available directly through the U.S. Department of Housing and Urban Development (HUD) to be used for the purposes set forth in Title II of the Cranston -Gonzalez National Affordable Housing Act of 1990, the implementing regulations set forth in Title 24 of the Code of Federal Regulations, Part 92, and Title 25 of the California Code of Regulations commencing with Section 8200; and C. The City of Ukiah wishes to submit an application to obtain from the Department an allocation of HOME funds; NOW, THEREFORE, IT IS HEREBY RESOLVED, by the City council of the City of Ukiah as follows: A. The City of Ukiah shall submit to the Department an application to participate in the HOME program in response to the NOFA issued on September 12, 1999 requesting a funding allocation for the eligible activity, First -Time Home Buyer Acquisition, located in the City of Ukiah. B. If the grant application is approved, the City of Ukiah will contribute a match of $75,050 from City Special Revenue Fund Number 335. C. If the application for funding is approved, the City hereby agrees to use the HOME funds for eligible activities in the manner presented in the application as approved by the Department and in accordance with regulations cited above. It also may execute any and all other instruments necessary or required by the Department or HUD for participation in the HOME program. Resolution No. 99 - Page 1 of 2 — l D. The City of Ukiah authorizes the City Manager to execute in the name of the City of Ukiah, the application, Standard Agreement, and all other documents required by the Department or HUD for participation in the HOME program, and any amendments thereto. E. The City of Ukiah authorizes the City Manager to enter into a Memorandum of Understanding with the Community Development Commission of Mendocino County to administer the grant for the City. PASSED AND ADOPTED this 3rd day of November, 1999, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marie Ulvila, City Clerk mfh:resord 99HOME Jim Mastin, Mayor Resolution No. 99 - Page 2 of 2 HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) HOME PROGRAM APPLICATION CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF COMMUNITY AFFAIRS P.O. Box 952054 SACRAMENTO, CA 94252-2054 (916) 322-0356 THIS APPLICATION, IF APPROVED FOR FUNDING, WILL BE A PART OF YOUR STANDARD AGREEMENT WITH THE DEPARTMENT. IN ORDER TO BE CONSIDERED FOR FUNDING, ALL SECTIONS OF THIS APPLICATION, INCLUDING ATTACHMENTS AND EXHIBITS MUST BE COMPLETE AND ACCURATE. DO NOT REVISE THIS FORM IN ANY MANNER UNLESS OTHERWISE NOTED ON THE FORM ITSELF. ALL ATTACHMENTS SHOULD BE SUBMITTED AT THE END OF THE APPLICATION FORM. USE EXHIBIT A, ATTACHMENT CHECKLIST, AS AN AID IN COMPLETING THE APPLICATION. REFER TO SECTIONS 8200 THROUGH 8220 OF THE CALIFORNIA CODE OF REGULATIONS AND THE STATE OF CALIFORNIA HOME NOFA FOR FURTHER INFORMATION. IF THERE ARE ANY QUESTIONS ABOUT THE APPLICATION OR IF YOU REQUIRE TECHNICAL ASSISTANCE, PLEASE CONTACT PROGRAM STAFF AT THE ABOVE ADDRESS OR PHONE NUMBER. SECTION 1: APPLICATION SUMMARY A. NAME OF APPLICANT: CITY OF UKIAH B. APPLICANT ADDRESS: 300 SEMINARY AVE. UKIAH CA 95482 C. CHIEF EXECUTIVE NAME AND TITLE: CANDACE HORSLEY CITY MANAGER D. CONTACT PERSON NAME AND TITLE: ROY TINDLE COMMUNITY DEVELOPMENT MANAGER E. TELEPHONE NUMBER: (707) 463-5462 FAX NUMBER:(707) 463-4188 F. LOCATION OF PROPOSED ACTIVITIES: IF THE SAME ACTIVITY WILL BE CARRIED OUT IN MORE THAN ONE JURISDICTION OR IF IT WILL BE CARRIED OUT IN RURAL AND NON -RURAL AREAS, PROVIDE INFORMATION FOR EACH LOCATION. CENSUS TRACT INFORMATION IS ONLY REQUIRED IF THE ACTIVITY WILL BE CARRIED OUT IN A RURAL AREA. FILL IN THE CHART BELOW WITH THE DATA REQUESTED: ACTIVITY NUMBER OF HOME CITY OR RURAL CENSUS HOME -ASSISTED AMOUNT COUNTY TRACT(S) UNITS FIRST TIME HOME 114 BUYER ACQUISITION 1 1 x $300,200 UKIAH 115,116 Form HOME -1 (6/99) G. $300,200.00 TOTAL AMOUNT OF ACTIVITY FUNDS REQUESTED (SHOULD BE SAME AS TOTAL IN CHART ABOVE): — "Zb, v H. FOR STATE RECIPIENT ONLY: $15,800.00 TOTAL AMOUNT OF STATE RECIPIENT ADMINISTRATIVE FUNDS REQUESTED (CANNOT EXCEED FIVE (5) PERCENT OF ACTIVITY FUNDS REQUESTED) FOR CHDOs ONLY: E J. TOTAL AMOUNT OF CHDO OPERATING FUNDS REQUESTED (CANNOT EXCEED FIVE (5) PERCENT OF ACTIVITY FUNDS REQUESTED) $316,000.00 TOTAL HOME FUNDS REQUESTED (CANNOT EXCEED MAXIMUM AMOUNT OF FUNDS AVAILABLE PER APPLICATION PURSUANT TO THE HOME NOFA) K. BRIEF DESCRIPTION OF EACH ACTIVITY THE DOWN PAYMENT ASSISTANCE PROGRAM (DAP) WILL MAKE AMORTIZED AND DEFERRED LOANS TO LOW INCOME FIRST-TIME HOME BUYERS TO PURCHASE PREVIOUSLY OCCUPIED HOMES IN THE CITY OF UKIAH IN THE COUNTY OF MENDOCINO SECTION 11: APPLICANT INFORMATION A. THE APPLICANT IS A (CHECK ONE): [X ] CITY COUNTY (NOTE: A COUNTY CAN ONLY CARRY OUT ACTIVITIES IN ITS UNINCORPORATED AREAS.) CHDO CERTIFIED BY THE DEPARTMENT WITHIN THE LAST THREE YEARS IN ACCORDANCE WITH SECTION 8204(B) OF THE STATE HOME PROGRAM REGULATIONS IF CHDO, ADDRESS THE FOLLOWING: 1. CHDO'S ROLE WILL BE: II OWNER NAME OF DEVELOPER 2. a n] DEVELOPER NAME OF OWNER SPONSOR NAME OF OWNER _ NAME OF DEVELOPER CHDO HAS REQUESTED THAT A CITY OR COUNTY ACT AS A STATE RECIPIENT TO ADMINISTER ITS LOCAL PROGRAM I I YES I l NO IF YES, COMPLETE AND SUBMIT ATTACHMENT 1. CAPABILITY FOR ADMINISTRATION RATING WILL BE BASED ON THE EXPERIENCE OF THE CITY OR COUNTY ADMINISTERING THE CHDO APPLICANT'S LOCAL PROGRAM OR ITS ADMINISTRATWF. SUBCONTRACTOR. Form HOME -1 (6/99) 2 — 1-{ — B. C. 0 E. F. G. 3. IS THE CHDO APPLICANT REQUESTING A CHDO LOAN AS PART OF THE TOTAL REQUEST FOR FUNDS (CANNOT EXCEED 10 PERCENT OF THE AMOUNT REQUESTED FOR ACTIVITIES)? [ l YES [ l NO IF YES, DESCRIBE THE USES AND AMOUNT FOR EACH USE. IF THE APPLICANT IS A CITY OR COUNTY, IS THE LOCAL HOUSING ELEMENT OF THE GENERAL PLAN IN SUBSTANTIVE COMPLIANCE AS OF DATE APPLICATIONS ARE DUE TO THE DEPARTMENT PURSUANT TO THE HOME NOFA? THIS INFORMATION WILL BE CONFIRMED BY THE DEPARTMENT'S HOUSING POLICY DIVISION. I X I YES I] NO I I NOT APPLICABLE DOES THE APPLICANT HAVE ANY UNRESOLVED AUDIT FINDINGS FOR PRIOR DEPARTMENT- OR FEDERALLY -FUNDED HOUSING OR COMMUNITY DEVELOPMENT PROJECTS OR PROGRAMS? IF YES, THE APPLICANT IS NOT ELIGIBLE. I l YES IX I NO LIST APPLICANT STAFF (NAMES AND POSITION TITLES) AVAILABLE OR INDICATE POSITIONS APPLICANT COMMITS TO FILL TO OPERATE THE LOCAL HOME PROGRAM AND/OR OVERSEE THE WORK OF AN ADMINISTRATIVE SUBCONTRACTOR, IF ANY. NAME POSITION MICHAEL HARRIS CITY RISK MANAGER/ BUDGET OFFICER WILL THE APPLICANT USE AN ADMINISTRATIVE SUBCONTRACTOR TO ADMINISTER ITS PROGRAM? IX I YES I I NO IF YES, COMPLETE SECTION I11. FOR CHDOS PROPOSING THAT A CITY OR COUNTY ACT AS A STATE RECIPIENT TO ADMINISTER ITS LOCAL PROGRAM: WILL THE STATE RECIPIENT USE AN ADMINISTRATIVE SUBCONTRACTOR TO ADMINISTER THE CHDO APPLICANT'S HOME ACTIVITY(IES)? I I YES I I NO IF YES, COMPLETE SECTION 111. COMPLETE AND SUBMIT ATTACHMENT 2, "INFORMATION ON CITY, COUNTY, OR CHDO ADMINISTRATIVE CAPABILITY", AS INDICATED BELOW. CHECK APPLICABLE SITUATION. IX I CITY OR COUNTY APPLICANT I CHDO APPLICANT (NOT PROPOSING CITY OR COUNTY TO ACT AS STATE RECIPIENT) CITY OR COUNTY (IF CHDO APPLICANT IS PROPOSING A CITY OR COUNTY TO AG`y RECIPIENT) Form HOME -1 (6/99) 3 q SECTION III: ADMINISTRATIVE SUBCONTRACTOR INFORMATION PLEASE NOTE THAT THE ADMINISTRATIVE SUBCONTRACTOR MAY NOT BE AN OWNER, DEVELOPER OR SPONSOR OR HAVE ANY OTHER FINANCIAL INTEREST IN ANY PROJECT WHICH IT IS ADMINISTERING. A. NAME COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY B. ADDRESS: 1076 NORTH STATE STREET UKIAH CA 95482 C. CHIEF EXECUTIVE NAME AND TITLE: NANCY WESOFF EXECUTIVE DIRECTOR D. CONTACT PERSON NAME AND TITLE: ROY TINDLE COMMUNITY DEVELOPMENT MANAGER E. PHONE NUMBER: (707) 463-5462 FAX NUMBER: (707) 463-4188 F. G. COMPLETE ATTACHMENT 3, "INFORMATION ON ADMINISTRATIVE SUBCONTRACTOR CAPABILITY", FOR ALL ADMINISTRATIVE SUBCONTRACTORS, INCLUDING THOSE USED BY A CITY OR COUNTY ADMINISTERING A CHDO APPLICANT'S ACTIVITIES. DOES THE ADMINISTRATIVE SUBCONTRACTOR HAVE ANY UNRESOLVED AUDIT FINDINGS FOR PRIOR DEPARTMENT- OR FEDERALLY -FUNDED HOUSING OR COMMUNITY DEVELOPMENT PROJECTS OR PROGRAMS? IF YES, THE PROPOSED ADMINISTRATIVE SUBCONTRACTOR CANNOT ACT IN THAT CAPACITY. YES [X l NO SECTION IV: PROGRAM AND PROJECT INFORMATION INDICATE WHICH PROGRAMS OR PROJECTS ARE CONTAINED IN THIS APPLICATION AND THE AMOUNT OF FUNDS REQUESTED. FOR EACH PROGRAM OR PROJECT, COMPLETE AND SUBMIT THE ATTACHMENT INDICATED. A. PROGRAMS 1 . FIRST-TIME HOMEBUYER ACQUISITION ONLY PROGRAM -SUBMIT ATTACHMENT 4. $_300.200 HOME ACTIVITY AMOUNT $ 15.800 HOME ADMINISTRATION AMOUNT 2. FIRST-TIME HOMEBUYER ACQUISITION AND REHABILITATION PROGRAM -SUBMIT ATTACHMENT 5. $ HOME ACTIVITY AMOUNT $ HOME ADMINISTRATION AMOUNT 3. OWNER -OCCUPIED REHABILITATION PROGRAM -SUBMIT ATTACHMENT 6. $ HOME ACTIvITYAMOUNT $ HOME ADMINISTRATION AMOUNT 4. RENTAL ACQUISITION WITHOUT REHABILITATION PROGRAM -SUBMIT ATTACHMENT 7. $ HOME ACTIVITY AMOUNT $ HOME ADMINISTRATION AMOUNT 5. RENTAL REHABILITATION WITH OR WITHOUT ACQUISITION PROGRAM -SUBMIT ATTACHMENT 8. $ HOME ACTIVITY AMOUNT $ HOME ADMINISTRATION AMOUNT 6. TENANT -BASED RENTAL ASSISTANCE PROGRAM -SUBMIT ATTACHMENT 9. $ HOME ACTIVITY AMOUNT $ HOME ADMINISTRATION AMOUNT Form HOME -1 (6/99) M - 4p B. PROJECTS (IF PROPOSING MORE THAN ONE PROJECT IN EACH CATEGORY FILL OUT A SEPARATE ATTACHMENT FOR EACH PROJECT.) 1 . RENTAL NEW CONSTRUCTION PROJECT -SUBMIT ATTACHMENT 10. PROJECT ADDRESS TOTAL UNITS: TOTAL HOME UNITS: $ HOME ACTIVITY AMOUNT HOME ADMINISTRATION AMOUNT 2. RENTAL ACQUISITION WITHOUT REHABILITATION PROJECT -SUBMIT ATTACHMENT 1 1 PROJECT ADDRESS TOTAL UNITS: TOTAL HOME UNITS: $ HOME ACTIVITY AMOUNT $ HOME ADMINISTRATION AMOUNT 3. RENTAL REHABILITATION WITH OR WITHOUT ACQUISITION PROJECT -SUBMIT ATTACHMENT 12 PROJECT ADDRESS TOTAL UNITS: TOTAL HOME UNITS: HOME ACTIVITY AMOUNT HOME ADMINISTRATION AMOUNT 4. FIRST-TIME HOMEBUYER NEW CONSTRUCTION PROJECT -SUBMIT ATTACHMENT 13. PROJECT ADDRESS TOTAL UNITS: TOTAL HOME UNITS: HOME ACTIVITY AMOUNT HOME ADMINISTRATION AMOUNT 5. FIRST-TIME HOMEBUYER ACQUISITION AND REHABILITATION PROJECT -SUBMIT ATTACHMENT PROJECT ADDRESS TOTAL UNITS: TOTAL HOME UNITS: HOME ACTIVITY AMOUNT HOME ADMINISTRATION AMOUNT Form HOME -1 (6/99) 5 - / s SECTION V. LEGISLATIVE REPRESENTATIVES INDICATE ALL LEGISLATORS WHO REPRESENT ANY PORTION OF THE PROPOSED SERVICE AREA. IF YOU HAVE VACANCIES IN YOUR LEGISLATIVE SEATS, PLEASE LIST YOUR DISTRICT NUMBER AND DISTRICT ADDRESS. A. MEMBERS OF THE STATE ASSEMBLY DISTRICT NUMBER: NAME: VIRGINIA STROM-MARTIN DISTRICT ADDRESS: STATE CAPITAL PO BOX 942849 CITY SACRAMENTO. CA ZIP CODE: 94249 B. MEMBERS OF THE STATE SENATE DISTRICT NUMBER: 2 NAME: WES CHESBRO DISTRICT ADDRESS: STATE CAPITOL CITY: SACRAMENTO, CA ZIP CODE: 95814 DISTRICT NUMBER: NAME: DISTRICT ADDRESS: CITY: ZIP CODE: DISTRICT NUMBER: NAME: DISTRICT ADDRESS: CITY: ZIP CODE: C. MEMBERS OF THE U.S. HOUSE OF REPRESENTATIVES DISTRICT NUMBER: NAME: MIKE THOMPSON DISTRICT ADDRESS: 415 CANNON OFFICE BUILDING CITY: WASHINGTON DC ZIP CODE: 20515 SECTION VI. GOVERNING BOARD RESOLUTION DISTRICT NUMBER: NAME: DISTRICT ADDRESS: CITY: ZIP CODE: ATTACH THE RESOLUTION, DULY EXECUTED BY THE GOVERNING BOARD OF THE LOCAL JURISDICTION OR CHDO, GRANTING AUTHORITY TO MAKE APPLICATION TO THE DEPARTMENT FOR A FUNDING COMMITMENT FROM THE HOME PROGRAM. LABEL AS "ATTACHMENT 15. GOVERNING BOARD RESOLUTION." A SAMPLE RESOLUTION IS INCLUDED IN THIS APPLICATION PACKAGE AS EXHIBIT B. BE SURE THAT THE RESOLUTION AUTHORIZES THE SIGNATORY FOR SUBMITTAL OF THIS APPLICATION, AND THE RESOLUTION IS AN ACTION OF THE GOVERNING BODY OF THE APPLICANT. IF THE APPLICATION IS SIGNED BY SOMEONE OTHER THAN THE PERSON AUTHORIZED IN THE RESOLUTION TO SIGN, SUCH AS AN ASSISTANT CITY MANAGER, RATHER THAN THE CITY MANAGER WHO IS DESIGNATED IN THE RESOLUTION, SUBMIT EVIDENCE WHICH SHOWS THAT THE PERSON SIGNING HAS THE AUTHORIZATION TO SIGN. SUCH EVIDENCE COULD BE IN THE FORM OF AN ORDINANCE OR CODE, OR AN OPINION FROM THE JURISDICTION'S LEGAL COUNSEL OF SUCH AUTHORIZATION. INCLUDE SUCH AUTHORIZATION IN ATTACHMENT 15. 0 Form HOME -1 (6/99) SECTION VI1. APPLICANT CERTIFICATION AND COMMITMENT OF RESPONSIBILITY AS THE OFFICIAL DESIGNATED BY THE GOVERNING BODY, 1 HEREBY CERTIFY THAT IF APPROVED BY THE DEPARTMENT FOR A HOME FUNDING ALLOCATION, THE CITY OF UKIAH ASSUMES THE RESPONSIBILITIES SPECIFIED IN THE HOME REGULATIONS AND CERTIFIES THAT: A. B. C. 10 E. F. IT POSSESSES THE LEGAL AUTHORITY TO APPLY FOR THE ALLOCATION AND TO EXECUTE THE PROPOSED PROGRAM; IT HAS RESOLVED ANY AUDIT FINDINGS FOR THE PRIOR DEPARTMENT- OR FEDERALLY -FUNDED HOUSING OR COMMUNITY DEVELOPMENT PROJECTS OR PROGRAMS TO THE SATISFACTION OF THE DEPARTMENT OR FEDERAL AGENCY BY WHICH THE FINDING WAS MADE; BEFORE COMMITTING FUNDS TO A PROJECT, IT WILL EVALUATE THE PROJECT IN ACCORDANCE WITH THE GUIDELINES IT ADOPTS FOR THIS PURPOSE AND WILL NOT INVEST ANY MORE HOME FUNDS IN COMBINATION WITH OTHER GOVERNMENTAL ASSISTANCE THAN IS NECESSARY TO PROVIDE AFFORDABLE HOUSING; IF A CHDO, ITS BOARD COMPOSITION COMPLIES WITH AND WILL CONTINUE TO COMPLY WITH THE REQUIREMENTS FOR CHDOS IN THE DEFINITION CONTAINED IN 24 GFR SECTION 92.2; IT WILL COMPLY WITH ALL STATUTES AND REGULATIONS GOVERNING THE HOME PROGRAM; THE INFORMATION, STATEMENTS, AND ATTACHMENTS CONTAINED IN THIS APPLICATION ARE, TO THE BEST OF MY KNOWLEDGE AND BELIEF, TRUE AND CORRECT. AUTHORIZE THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT TO CONTACT ANY AGENCY, WHETHER OR NOT NAMED IN THIS APPLICATION, WHICH MAY ASSIST IN DETERMINING THE CAPABILITY OF THE APPLICANT. ALL INFORMATION CONTAINED IN THIS APPLICATION IS ACKNOWLEDGED TO BE PUBLIC INFORMATION. SIGNATURE: TITLE CITY MANAGER TYPE NAME: CANDACE HORSLEY DATE: PLEASE NOTE: IF THE APPLICATION IS SIGNED BY SOMEONE OTHER THAN THE PERSON AUTHORIZED IN THE RESOLUTION, SUBMIT EVIDENCE WHICH SHOWS THAT THE PERSON SIGNING HAS THE AUTHORIZATION TO SIGN IN ATTACHMENT 15. Form HOME -1 (6/99) 7 _. CL EXHIBIT A ATTACHMENT CHECKLIST CHECK IF I CHECK IF I ATT I ATTACHMENT TITLE APPLICABLE INCLUDED NO. 1 I STATE RECIPIENT TO ADMINISTER CHDO APPLICANT'S X X 2 INFORMATION ON CITY, COUNTY OR CHDO CAPABILITY X X 3 INFORMATION ON ADMINISTRATIVE SUBCONTRACTOR CAPABILITY X X 4 PROGRAM: FIRST-TIME HOMEBUYER ACQUISITION ONLY 5 PROGRAM: FIRST-TIME HOMEBUYER ACQUISITION AND REHABILITATION 6 PROGRAM: OWNER -OCCUPIED REHABILITATION 7 PROGRAM: RENTAL ACQUISITION WITHOUT REHABILITATION 8 PROGRAM: RENTAL REHABILITATION WITH OR WITHOUT ACQUISITION 9 PROGRAM: TENANT -BASED RENTAL ASSISTANCE 10 PROJECT: RENTAL NEW CONSTRUCTION 11 PROJECT: RENTAL ACQUISITION WITHOUT REHABILITATION 12 PROJECT: RENTAL REHABILITATION WITH OR WITHOUT ACQUISITION 13 PROJECT: FIRST-TIME HOMEBUYER NEW CONSTRUCTION 14 PROJECT: FIRST-TIME HOMEBUYER ACQUISITION AND REHABILITATION X X 15 GOVERNING BOARD RESOLUTION -APPLICANT 16 GOVERNING BOARD RESOLUTION -STATE RECIPIENT ADMINISTERING CHDO'S PROGRAM Form HOME -1 (6/99) EXHIBIT B SAMPLE GOVERNING BOARD RESOLUTION RESOLUTION NO. THE GOVERNING BOARD OF CITY OF UKIAH (TITLE OF APPLICANT) HEREBY AUTHORIZES THE SUBMI77AL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM. WHEREAS: A. B. C. THE CITY OF UKIAH, A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA, WISHES TO APPLY FOR AND RECEIVE AN ALLOCATION OF FUNDS THROUGH THE HOME INVESTMENT PARTNERSHIPS PROGRAM (HEREINAFTER REFERRED TO AS "HOME"); AND THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HEREINAFTER REFERRED TO AS THE "DEPARTMENT") HAS ISSUED A NOTICE OF FUNDING AVAILABILITY FOR THE HOME PROGRAM AND IS AUTHORIZED TO APPROVE FUNDING ALLOCATIONS WHICH WILL BE MADE AVAILABLE DIRECTLY THROUGH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) TO BE USED FOR THE PURPOSES SET FORTH IN TITLE If OF THE CRANSTON-GONZALEZ NATIONAL AFFORDABLE HOUSING ACT OF 1990, THE IMPLEMENTING REGULATIONS SET FORTH IN TITLE 24 OF THE CODE OF FEDERAL REGULATIONS, PART 92, AND TITLE 25 OF THE CALIFORNIA CODE OF REGULATIONS COMMENCING WITH SECTION 8200; AND THE CITY OF UKIAH WISHES TO SUBMIT AN APPLICATION TO OBTAIN FROM THE DEPARTMENT AN ALLOCATION OF HOME FUNDS; IT IS NOW THEREFORE RESOLVED THAT: THE CITY OF UKIAH SHALL SUBMIT TO THE DEPARTMENT AN APPLICATION TO PARTICIPATE IN THE Ho. ME PROGRAM IN RESPONSE TO THE NOFA ISSUED ON SEPT. 10, 1999 WHICH WILL REQUES11 A FUNDING ALLOCATION FOR THE FOLLOWING ACTIVITIES: Form HOME -1 (6/99) B-1 2. 3. LOCATED IN FIRST TIME HOMEBUYER ACQUISITION CITY OF UKIAH, CA IF THE APPLICATION FOR FUNDING IS APPROVED, THE CITY OF UKIAH HEREBY AGREES TO USE THE HOME FUNDS FOR ELIGIBLE ACTIVITIES IN THE MANNER PRESENTED IN THE APPLICATION AS APPROVED BY THE DEPARTMENT AND IN ACCORDANCE WITH REGULATIONS CITED ABOVE. IT ALSO MAY EXECUTE ANY AND ALL OTHER INSTRUMENTS NECESSARY OR REQUIRED BY THE DEPARTMENT OR HUD FOR PARTICIPATION IN THE HOME PROGRAM. THE CITY OF UKIAH AUTHORIZES THE COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY TO EXECUTE IN THE NAME OF THE THE CITY OF UKIAH, THE APPLICATION, THE STANDARD AGREEMENT, AND ALL OTHER DOCUMENTS REQUIRED BY THE DEPARTMENT OR HUD FOR PARTICIPATION IN THE HOME PROGRAM, AND ANY AMENDMENTS THERETO. PASSED AND ADOPTED THIS DAY OF ,1999 , BY THE FOLLOWING VOTE: AYES: NAYS: ABSTAIN: ABSENT: THE UNDERSIGNED (TITLE OF OFFICER) OF THE CITY OF UKIAH (NAME OF APPLICANT) THEREBEFORE NAMED DOES HEREBY ATTEST AND CERTIFY THAT THE FOREGOING IS A TRUE AND FULL COPY OF A RESOLUTION OF THE GOVERNING BOARD ADOPTED AT A DULY CONVENED MEETING ON THE DATE ABOVE-MENTIONED, WHICH HAS NOT BEEN ALTERED, AMENDED OR REPEALED. SIGNATURE DATE NOTES: THIS IS INTENDED TO BE A SAMPLE RESOLUTION AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE DEPARTMENT. APPLICANTS MAY USE THEIR OWN FORMAT IF IT CONTAINS ALL OF THE AUTHORIZATIONS CONTAINED IN THIS SAMPLE. Form HOME -1 (6/99) B-2 - tt- 2. 3. CHDOS ARE ADVISED THAT AN AUTHORIZING RESOLUTION MUST BE SUBMITTED WITH ALL APPLICATIONS BY CHDOS WHICH CONTAINS THE INFORMATION AND AUTHORIZATIONS IN THIS SAMPLE. THE SAMPLE RESOLUTION SHOULD BE MODIFIED BY CHDOS AS APPROPRIATE TO MEET THE CORPORATE STRUCTURE OF THE CHDO. THE PERSON ATTESTING TO THE SIGNING OF THE RESOLUTION CANNOT BE THE SAME PERSON WHO IS AUTHORIZED TO EXECUTE DOCUMENTS IN THE NAME OF THE APPLICANT. Form HOME -1 (6/99) B-3 ATTACHMENT 2 INFORMATION ON CITY, COUNTY OR CHDO CAPABILITY Name of Applicant: The Citv of Ukiah Complete Section I for the following: (x ] City/county applicant ( ] City/county administering the activities of a CHDO applicant Name of City/County administering CHDO activities Complete Section If for the following: I ] CHDO applicant not proposing city/county to administer its program For purposes of completing this section, an allocation is an annual award of funds from HUD or the State of Califo ' Department of Housing and Community Development. rnia SECTION 1. CITY OR COUNTY EXPERIENCE (Respond to B if you indicate only A.4. or A.S.) B. City or county has administered a CDBG housing allocation for (Indicate all that apply): 1995 2. Form HOME -1 (6/99) 2-1 —14- If you indicated any item in B other than B.S., submit documentation of CDBG housing experience from applicant's CDBG final statement, consolidated plan, or standard agreement) supporting this l claim. pages Documentation should be attached to or immediately follow this Attachment. g aim. 2-2 Form HOME -1 (6/99) SECTION II. CHDO EXPERIENCE (Respond to B if you indicate only A.4 or A.5) A. Complete if CHDO has a standard agreement with or has acted as an administrative HOME Participating true subcontractor to a p g jurisdiction or State Recipient. indicate name of HOME: Participating Jurisdiction or State Recipient. 1. 1995 2. 1996 3. 1997 4. 1998 5. None of the above If CHDO acted as an administrative subcontractor for a State Recipient or a Participating an the State of California, submit a letter from that jurisdiction describing the administrative work performed by th CHDO for the HOME Program. Documentation should be attached to or immediately following this y the Attachment. B. Complete if CHDO has a standard agreement with or has acted as an administrative subcontractor to a CDBG housing recipient. Indicate name of CDBG entitlement jurisdiction or grantee. 1. 1995 2. 1996 3. 1997 4. 1998 5. None of 2-3 Form HOME -1 (6/99) --cam If you indicated any item in B. other than B.S., submit documentation of CDBG housing experience from State CDBG grantee or CDBG entitlement jurisdiction e. , m the ( g , pages from CDBG final statement, consolidated plan, or standard agreement) supporting this claim and submit a letter from that jurisdiction describin the administrative work performed by the CHDO for the CDBG housingg attached to or immediately follow this Attachment. Program. Documentation should be 2-4 Form HOME -1 (6/99) ATTACHMENT 3 INFORMATION ON ADMINISTRATIVE SUBCONTRACTOR CAPABILITY NAME OF ADMINISTRATIVE SUBCONTRACTOR: COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY FOR PURPOSES OF COMPLETING THIS SECTION, AN ALLOCATION IS AN ANNUAL AWARD OF FUNDS FROM HUD OR THE DEPARTMENT. ADMINISTRATIVE SUBCONTRACTOR EXPERIENCE (IF YOU INDICATE ONLY A.4. OR A.5., RESPOND TO B.) A. ADMINISTRATIVE SUBCONTRACTOR HAS ADMINISTERED A HOME ALLOCATION FOR A RECIPIENT OF HOME FUNDS. INDICATE NAME OF HOME PARTICIPATING JURISDICTION OR HOME STATE RECIPIENT. 1. 1995 ALLOCATION. INDICATE NAME OF CDBG ENTITLEMENT JURISDICTION OR GRANTEE. 2. 1996 3. 1997 X COUNTY OF MENDOCINO 97 -HOME -0268 4. 1998 5. NONE OF THE ABOVE IF YOU INDICATED ANY ITEM IN A. OTHER THAN A.S. AND YOU DID NOT DIRECTLY RECEIVE A HOME ALLOCATION FROM HUD, SUBMIT A LETTER FROM THAT JURISDICTION DESCRIBING THE ADMINISTRATIVE WORK PERFORMED BY THE APPLICANT AS ADMINISTRATIVE SUBCONTRACTOR FOR THE HOME PROGRAM. DOCUMENTATION SHOULD BE ATTACHED TO OR IMMEDIATELY FOLLOW THIS ATTACHMENT. B. COMPLETE IF ADMINISTRATIVE SUBCONTRACTOR HAS ADMINISTERED A CDBG HOUSING ALLOCATION. INDICATE NAME OF CDBG ENTITLEMENT JURISDICTION OR GRANTEE. 1. 1995 2. 1996 3. 1997 4. 1998 5. NONE OF THE ABOVE Form HOME -1 (6/99) 3-1 - Lfb - IF YOU INDICATED ANY ITEM IN B. OTHER THAN 8.5., SUBMIT A LETTER FROM THE CDBG ENTITLEMENT JURISDICTION OR THE STATE OF CALIFORNIA CDBG GRANTEE DESCRIBING THE ADMINISTRATIVE WORK PERFORMED BY THE ADMINISTRATIVE SUBCONTRACTOR FOR THE CDBG HOUSING PROGRAM. DOCUMENTATION SHOULD BE ATTACHED TO OR IMMEDIATELY FOLLOW THIS ATTACHMENT. SUBGRANTEE AGREEMENTS WHICH DESCRIBE ADMINISTRATIVE WORK PERFORMED BY THE COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY FOR MENDOCINO COUNTY FOLLOW THIS ATTACHMENT. Form HOME -1 (6/99) 3-2 Lot MICHAEL K. SCANNELL COUNTY ADMINISTRATIVE OFFICER October 21, 1999 ADMINISTRATIVE OFFICE 501 LOW GAP ROAD, ROOM 1010 UKIAH, CALIFORNIA 95482 (707) 463-4441 FAX (707) 463-5649 Attachment 3 Exhibit B JAMES M. ANDERSEN ASSISTANT COUNTY ADMINISTRATIVE OFFICER Mr. Mark Firestone HOME Program Representative Department of Housing and Community Development Division of Community Affairs P.O. Box 952054 Sacramento, CA 94252-2054 IL Dear Mr. Firestone: This is to describe the administrative work performed by the Community Development Commission of Mendocino County as administrative subcontractor for County of Mendocino Grant # 97- HOME -0268. In accordance with our memorandum of understanding, BOS Agreement #98-225, dated April 16, 1998 the Community Development Commission of Mendocino County is responsible for the management of the HOME Grant Contract executed between the County of Mendocino and the State of California for the purpose of receiving these funds. These responsibilities include, but not limited to: are 1. Setting up of any cash depositories as required by state and federal regulations; 2. Record keeping regarding program matters as required by state and federal regulations; 3. Financial management in conformance with the requirements of state and federal regulations; 4. Financial reporting as required by state and federal regulations; 5. Program performance reports as required by state and federal regulations; 6. Any revisions pursuant to state and federal regulations; Mr. Mark Firestone October 21, 1999 Page 2 7. Grant closeout procedures as required by state and federal regulations; 8. Property management and procurement in conformance with state and federal regulations. Both the County and the Community Development Commission are responsible for audit requirements, program income requirements, and any bonding and insurance as required by state and federal regulations, relative to each entity's respective responsibilities. The Community Development Commission of Mendocino County is responsible for the implementation of the program contained in the grant application for the State HOME Grant funds. These responsibilities include, but are not limited to: 1. Environmental reviews as required by state and federal regulations; 2. Labor standards as required by state and federal regulations; 3. Program design, and other related program implementation steps required for the successful completion of the program; 4. All other program requirements as set forth in state and federal regulations; 5. The Community Development Commission annually submits a copy of its Annual Audit Report to the Auditor of the County of Mendocino. If you have any questions, please call me at (707) 463-4441. Sincerely, Cmc u " rmes M. Andersen Acting County Administrator ATTACHMENT 4 PROGRAM: FIRST-TIME HOMEBUYER ACQUISITION ONLY NAME OF STATE RECIPIENT APPLICANT: CITY OF UKIAH SECTION 1. PRIOR EXPERIENCE WITH FIRST-TIME HOMEBUYER -ACQUISITION ONLY PROGRAM PRIOR EXPERIENCE OF APPLICANT OR ADMINISTRATIVE SUBCONTRACTOR IN IMPLEMENTING ALL ADMINISTRATIVE COMPONENTS OF A PROGRAM FOR ACQUISITION FOR FIRST-TIME HOMEBUYERS OR ACQUISITION WITH REHABILITATION FOR FIRST-TIME HOMEBUYERS WITHIN THE LAST 5 YEARS. FILL IN THE TABLE WITH ANY FUNDING SOURCE AND PROGRAM NAME FOR THESE ACTIVITIES AND INDICATE THE NUMBER OF UNITS COMPLETED FOR THE YEARS INDICATED. INDICATE THE NAME OF THE ENTITY FOR WHICH THE TABLE BELOW INCLUDES INFORMATION (LIST ONLY ONE): APPLICANT: COUNTY OF MENDOCINO ADMINISTRATIVE SUBCONTRACTOR: COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY SECTION 11. DEMONSTRATED COMMUNITY NEED AND DEMONSTRATED MARKET (HOUSING ELEMENT MUST BE IN SUBSTANTIVE COMPLIANCE IN ORDER TO RECEIVE POINTS) PAGE NUMBER(S) FIRST-TIME HOMEBUYER IS IDENTIFIED AS A NEED IN HOUSING ELEMENT OF PAGE 49- 1.19 JURISDICTION WHERE PROGRAM IS LOCATED PAGE 32- 1.09.03 SUBMIT COPY OF PAGE(S) AS ATTACHMENT 4.A. SECTION I11. EXTENT TO WHICH PROGRAM IS READY TO BE IMPLEMENTED A. ATTACH FIRST-TIME HOMEBUYER -ACQUISITION ONLY PROGRAM GUIDELINES AND/OR OPERATING PROCEDURES AS ATTACHMENT 4.13. INDICATE BELOW WHERE THE FOLLOWING ITEMS ARE FOUND, HIGHLIGHT THOSE PROVISIONS IN THE GUIDELINES OR PROCEDURES, AND WRITE THE NUMBER OF THE ITEM ADDRESSED IN THE MARGIN. NOTE: THE DEPARTMENT WILL NOT BE RESPONSIBLE FOR LOCATING ITEMS WHICH ARE NOT PROPERLY HIGHLIGHTED. 4-1 Form HOME -1 (6/99) PROVISIONS IN GUIDELINES PAGE NUMBER(S) PAGE 5 1 . INCOME LIMITS BY HOUSEHOLD SIZE PAGE 2 & 4 2. MAXIMUM AMOUNT OF HOME ASSISTANCE PER UNIT, INCLUDING DESCRIPTION OF PROCESS FOR ENSURING PERMANENT FINANCING FROM PRIMARY LENDERS 3. MAXIMUM PROPERTY VALUE AT ACQUISITION (IF OTHER THAN SINGLE-FAMILY UNITS, INCLUDE FOR DIFFERENT NUMBER OF UNITS) PAGE 2 & 4 PAGE 2 & 5 4. EITHER A STATEMENT THAT PROPERTIES CONSTRUCTED PRIOR TO 1978 WILL NOT BE ELIGIBLE FOR ASSISTANCE OR LEAD-BASED PAINT REQUIREMENTS FOR PROPERTIES CONSTRUCTED PRIOR TO 1978 WILL BE ADDRESSED PRIOR TO PURCHASE. THESE REQUIREMENTS INCLUDE: A. REQUIREMENT THAT LEAD-BASED PAINT NOTIFICATION BE GIVEN TO PURCHASERS; B. REQUIREMENT THAT PROPERTIES BE INSPECTED FOR DEFECTIVE PAINT SURFACES; AND C. IF DEFECTIVE PAINT SURFACES ARE FOUND, REQUIREMENT THAT THEY WILL BE PROPERLY ABATED. 5. REQUIREMENT THAT PROPERTIES COMPLY WITH LOCAL CODE STANDARDS AT TIMEI PAGE 1 OF PURCHASE 6. REQUIREMENT THAT ACQUISITION NOTICE CONTAINING THE ITEMS LISTED BELOW PAGE 5 BE PROVIDED TO SELLER PRIOR TO MAKING THE PURCHASE OFFER: A. THE PURCHASER HAS NO POWER OF EMINENT DOMAIN AND, THEREFORE, WILL NOT ACQUIRE THE PROPERTY IF NEGOTIATIONS FAIL TO RESULT IN AN AMICABLE AGREEMENT; B. AN ESTIMATE OF THE FAIR MARKET VALUE OF THE PROPERTY; C. IF AN ACQUISITION NOTICE WILL NOT BE PROVIDED PRIOR TO THE PURCHASE OFFER, A PROVISION THAT THE SELLER MAY WITHDRAW FROM THE AGREEMENT AFTER THIS INFORMATION IS PROVIDED. 7. EITHER A STATEMENT THAT TENANT -OCCUPIED PROPERTIES WILL NOT BE ELIGIBLE PAGE 5 OR A STATEMENT THAT IN THOSE CASES FEDERAL RELOCATION REQUIREMENTS MUST BE MET 8. RESALE OR RECAPTURE RESTRICTIONS INCLUDING: PAGE 4 A. A DESCRIPTION; B. THE NUMBER OF YEARS THE RESTRICTIONS APPLY FOR DIFFERING AMOUNTS OF HOME ASSISTANCE. 9. FIRST-TIME HOMEBUYER QUALIFICATION CRITERIA INCLUDING: A. INDIVIDUAL AND/OR SPOUSE HAS NOT OWNED A HOME DURING THREE YEARS BEFORE PURCHASE OF HOME WITH HOME ASSISTANCE B. ANY ALLOWABLE EXCEPTIONS UNDER THE STATE HOME PROGRAM, INCLUDING 1) A DISPLACED HOMEMAKER WITH DESCRIPTION; 2) A SINGLE PARENT WITH DESCRIPTION; 3) AN INDIVIDUAL OR INDIVIDUALS WHO OWN OR OWNED, AS A PRINCIPAL RESIDENCE DURING THE THREE-YEAR PERIOD BEFORE THE PURCHASE OF A HOME WITH HOME ASSISTANCE, A DWELLING UNIT WHOSE STRUCTURE IS: A) NOT PERMANENTLY AFFIXED TO A PERMANENT FOUNDATION IN ACCORDANCE WITH LOCAL OR STATE REGULATIONS; OR B) NOT IN COMPLIANCE WITH STATE, LOCAL, OR MODEL BUILDING CODES AND CANNOT BE BROUGHT INTO COMPLIANCE WITH SUCH CODES FOR LESS THAN THE COST OF CONSTRUCTING A PERMANENT STRUCTURE. 4-2 —Z'S - Form HOME -1 (6/99) PAGE 1 ATTACHMENT 4 PROGRAM: FIRST-TIME HOMEBUYER ACQUISITION ONLY NAME OF STATE RECIPIENT APPLICANT: CITY OF UKIAH SECTION 1. PRIOR EXPERIENCE WITH FIRST-TIME HOMEBUYER -ACQUISITION ONLY PROGRAM PRIOR EXPERIENCE OF APPLICANT OR ADMINISTRATIVE SUBCONTRACTOR IN IMPLEMENTING ALL ADMINISTRATIVE COMPONENTS OF A PROGRAM FOR ACQUISITION FOR FIRST-TIME HOMEBUYERS OR ACQUISITION WITH REHABILITATION FOR FIRST-TIME HOMEBUYERS WITHIN THE LAST 5 YEARS. FILL IN THE TABLE WITH ANY FUNDING SOURCE AND PROGRAM NAME FOR THESE ACTIVITIES AND INDICATE THE NUMBER OF UNITS COMPLETED FOR THE YEARS INDICATED. INDICATE THE NAME OF THE ENTITY FOR WHICH THE TABLE BELOW INCLUDES INFORMATION (LIST ONLY ONE): APPLICANT: COUNTY OF MENDOCINO ADMINISTRATIVE SUBCONTRACTOR: COMMUNITY DEVELOPMENT COMMISSION OF MENDOCINO COUNTY YEAR PROGRAM ADMINISTERED AND COMPLETED UNITS FUNDING SOURCE (NAME OF PROGRAM) UNITS COMPLETED 1995 1996 1997 1998 1999 HOME 16 MENDOCINO COUNTY MORTGAGE CREDIT CERTIFICATE PROGRAM 19 16 20 L T SECTION I1. DEMONSTRATED COMMUNITY NEED AND DEMONSTRATED MARKET (HOUSING ELEF-Ir -r MUST BE IN SUBSTANTIVE COMPLIANCE IN ORDER TO RECEIVE POINTS) PAGE NUMBER(S) FIRST-TIME HOMEBUYER IS IDENTIFIED AS A NEED IN HOUSING ELEMENT OF PAGE 49- 1.19 JURISDICTION WHERE PROGRAM IS LOCATED PAGE 32- 1.09.03 SUBMIT COPY OF PAGE(S) AS ATTACHMENT 4.A. SECTION 111. EXTENT TO WHICH PROGRAM IS READY TO BE IMPLEMENTED A. ATTACH FIRST-TIME HOMEBUYER -ACQUISITION ONLY PROGRAM GUIDELINES AND/OR OPERATING PROCEDURES AS ATTACHMENT 4.B. INDICATE BELOW WHERE THE FOLLOWING ITEMS AF; -a' �OUND, HIGHLIGHT THOSE PROVISIONS IN THE GUIDELINES OR PROCEDURES, AND WRITE THE NUMBER OF THE ITEM ADDRESSED IN THE MARGIN. NOTE: THE DEPARTMENT WILL NOT BE RESPONSIBLE FOR LOCATING ITEMS WHICH ARE NOT PROPERLY HIGHLIGHTED. 4-1 -- -L - Form HOME -1 (6/99) PROVISIONS IN GUIDELINES PAGE NUMBER(S) 1 . INCOME LIMITS BY HOUSEHOLD SIZE PAGE 5 2. MAXIMUM AMOUNT OF HOME ASSISTANCE PER UNIT, INCLUDING DESCRIPTION OF PAGE 2 & 4 PROCESS FOR ENSURING PERMANENT FINANCING FROM PRIMARY LENDERS 3. MAXIMUM PROPERTY VALUE AT ACQUISITION (IF OTHER THAN SINGLE-FAMILY UNITS, PAGE 2 & 4 INCLUDE FOR DIFFERENT NUMBER OF UNITS) 4. EITHER A STATEMENT THAT PROPERTIES CONSTRUCTED PRIOR TO 1978 WILL NOT PAGE 2 & 5 BE ELIGIBLE FOR ASSISTANCE OR LEAD-BASED PAINT REQUIREMENTS FOR PROPERTIES CONSTRUCTED PRIOR TO 1978 WILL BE ADDRESSED PRIOR TO PURCHASE. THESE REQUIREMENTS INCLUDE: A. REQUIREMENT THAT LEAD-BASED PAINT NOTIFICATION BE GIVEN TO PURCHASERS; B. REQUIREMENT THAT PROPERTIES BE INSPECTED FOR DEFECTIVE PAINT SURFACES; AND C. IF DEFECTIVE PAINT SURFACES ARE FOUND, REQUIREMENT THAT THEY WILL BE PROPERLY ABATED. 5. REQUIREMENT THAT PROPERTIES COMPLY WITH LOCAL CODE STANDARDS AT TIME PAGE 1 OF PURCHASE 6. REQUIREMENT THAT ACQUISITION NOTICE CONTAINING THE ITEMS LISTED BELOW PAGE 5 BE PROVIDED TO SELLER PRIOR TO MAKING THE PURCHASE OFFER: A. THE PURCHASER HAS NO POWER OF EMINENT DOMAIN AND, THEREFORE, WILL NOT ACQUIRE THE PROPERTY IF NEGOTIATIONS FAIL TO RESULT IN AN AMICABLE AGREEMENT; B. AN ESTIMATE OF THE FAIR MARKET VALUE OF THE PROPERTY; C. IF AN ACQUISITION NOTICE WILL NOT BE PROVIDED PRIOR TO THE PURCHASE OFFER, A PROVISION THAT THE SELLER MAY WITHDRAW FROM THE AGREEMENT AFTER THIS INFORMATION IS PROVIDED. 7. EITHER A STATEMENT THAT TENANT -OCCUPIED PROPERTIES WILL NOT BE ELIGIBLE PAGE 5 OR A STATEMENT THAT IN THOSE CASES FEDERAL RELOCATION REQUIREMENTS MUST BE MET 8. RESALE OR RECAPTURE RESTRICTIONS INCLUDING: PAGE 4 A. A DESCRIPTION; B. THE NUMBER OF YEARS THE RESTRICTIONS APPLY FOR DIFFERING AMOUNTS OF HOME ASSISTANCE. 9. FIRST-TIME HOMEBUYER QUALIFICATION CRITERIA INCLUDING: PAGE 1 A. INDIVIDUAL AND/OR SPOUSE HAS NOT OWNED A HOME DURING THREE YEARS BEFORE PURCHASE OF HOME WITH HOME ASSISTANCE B. ANY ALLOWABLE EXCEPTIONS UNDER THE STATE HOME PROGRAM, INCLUDING 1) A DISPLACED HOMEMAKER WITH DESCRIPTION; 2) A SINGLE PARENT WITH DESCRIPTION; 3) AN INDIVIDUAL OR INDIVIDUALS WHO OWN OR OWNED, AS A PRINCIPAL RESIDENCE DURING THE THREE-YEAR PERIOD BEFORE THE PURCHASE OF A HOME WITH HOME ASSISTANCE, A DWELLING UNIT WHOSE STRUCTURE IS: A) NOT PERMANENTLY AFFIXED TO A PERMANENT FOUNDATION IN ACCORDANCE WITH LOCAL OR STATE REGULATIONS; OR B) NOT IN COMPLIANCE WITH STATE, LOCAL, OR MODEL BUILDING CODES AND CANNOT BE BROUGHT INTO COMPLIANCE WITH SUCH CODES FOR LESS THAN THE COST OF CONSTRUCTING A PERMANENT STRUCTURE. 4-2 Form ROMF-1 (6/99) B. IDENTIFY REQUIRED MATCH OF 25 PERCENT. 1 . PROVIDE THE CALCULATION OF REQUIRED MATCH: HOME PROJECT COSTS: $300,200.00 X.25 = $ 75,050.00 2. SOURCE(S) OF MATCH PROVISIONS IN GUIDELINES PAGE $75,050.00 NUMBER(S) 10. DESCRIPTION OF TYPE OF HOME ASSISTANCE TO BE PROVIDED (I.E., TYPE OF LOAN, PAGE 1 AMOUNT AND PROPOSED USE OF THE FUNDS. INTEREST RATE, TERM, ETC.). IF GRANTS, SPECIAL JUSTIFICATION IS PROVIDED. 1 1 . DESCRIPTION OF HOW HOUSEHOLDS AND PROPERTIES WILL BE SELECTED PAGE 3 12. DESCRIPTION OF INSPECTION PROCEDURES AND PERSONS RESPONSIBLE FOR PAGE 1 &5 PERFORMING THEM 13. DESCRIPTION OF METHOD OF DETERMINING AMOUNT OF HOME ASSISTANCE PAGE 4 PROVIDED TO A HOUSEHOLD B. IDENTIFY REQUIRED MATCH OF 25 PERCENT. 1 . PROVIDE THE CALCULATION OF REQUIRED MATCH: HOME PROJECT COSTS: $300,200.00 X.25 = $ 75,050.00 2. SOURCE(S) OF MATCH VALUE CITY OF UKIAH GENERAL REVENUE FUNDS (FUND 335) $75,050.00 STATING THE AMOUNT AND ALLOWABLE USE OF THE FUNDS. TOTAL MATCH $75,050.00 SECTION IV. LEVERAGE ONLY PROJECT (NOT ADMINISTRATION) FUNDS SHOULD BE INCLUDED. IN ORDER TO BE COUNTED, DOCUMENTATION MUST BE PROVIDED AS ATTACHMENT 4.C. DOCUMENTATION REQUIREMENTS ARE AS FOLLOWS: SOURCE OF LEVERAGE DOCUMENTATION OF LEVERAGE PUBLIC FUNDS COMMITMENT LETTER OR RESOLUTION FROM THE FUNDING SOURCE STATING THE AMOUNT AND ALLOWABLE USE OF THE FUNDS. PRIVATE FUNDS LETTER OF INTEREST FROM PRIVATE FUNDING SOURCE STATING THE AMOUNT AND PROPOSED USE OF THE FUNDS. A. PROVIDE THE CALCULATIONS IN THE SPACE PROVIDED 1 . AVERAGE PROJECT COST PER UNIT X NUMBER OF UNITS TOTAL COSTS 2. TOTAL COSTS - HOME PROJECT COSTS MAXIMUM POTENTIAL LEVERAGE Form HOME -1 (6/99) $27,290 X11 $300,200. $1,358,500. 300,200. $1,058,300. 4-3 B. LEVERAGE AMOUNT SOURCE OF LEVERAGE AMOUNT DOCUMENTATION ATTACHED (YES/NO) CITY OF UKIAH 75,050.00 YES PRIVATE FUNDS (LOCAL LENDERS) 990,000.00 YES TOTAL LEVERAGE 1,065,050. 4-4 Fnrm "C)T*.AF-1 0/441 Attachment 4.A DEMONSTRATED COMMUNITY NEED AND DEMONSTRATED MARKET THE NEED Affordable home ownership benefits both community and family. Lower-income persons will derive financial benefit from the relatively fixed housing costs of home ownership versus the cost escalation of renting. Lower-income home owners will also benefit from the increasing value of their home and from paying off their mortgage. Moreover, money not spent on housing expense may be saved or spent in the local economy. Lower-income city renters are interested in purchasing homes. According to 1990 Census data, there are 1675 lower-income households that rent in the City of Ukiah in Mendocino County, providing a large pool of potential homeowners. The 1990 Census also reveals 85 percent of lower-income renters are overpaying for housing. It is very likely that many of these families also qualify as first-time buyers. Since the majority of homes are prices at over $123,500, there is a gap that prevents lower- income families from purchasing homes. The proposed Down Payment Assistance Program (DAP) seeks to address this need by providing financing to bridge the gap between affordable housing payment and a modestly priced home. PROGRAM FEASIBILITY There is a stock of available homes within the City of Ukiah. Analysis of the City of Ukiah and the Mendocino Board of Realtor's Multiple Listing Service as of October 15, 1999 reveals 19 existing single family homes for sale within the City of Ukiah within the HOME program sales limitation. The average sales price being $123,363 indicates a sufficient market within purchase price limits for lower-income families. Moreover, since January 1998, 20 income eligible families have qualified for home ownership under the Mendocino County Mortgage Credit Certificate Program with an average sales price of $116,872.50 (This figure is a County wide average). Local lenders have indicated that a loan of $90,000 is within their lending guidelines for a home within the City of Ukiah. - 7-e - a • LI Adopted by the City Council December, 1995 Attachment 4.A J, - LCk — City of Ukiah * Mendocino County Ukiah Valley General Plan and Growth Management Program VI. 1. Housing + Page 49 homes requiring major repairs. [Timeframe for completion: Short-term planning period O Measure applies to: City O Agency/Department responsible: Special Projects Administration O Special timing provisions related to the Housing Element.•Beginning in Fiscal 1996, target funding homes for rehab. By Fiscal 1998, the average of the homes for which rehabilitation have been made available should be the equivalent of seven homes per year] 1.18 Housing mix 1.18.01 Summary of major findings Ukiah residents deserve to have affordable housing options in a decent setting, regardless of income levels. New residential development should address the needs of all income levels. This will strengthen the diversity of the housing stock. More impoftant, economic integration of housing stock provides for a more diverse setting for residents in the City. Integrating families and households in need of affordable housing into the community overall can avoid the problems associated with segregating a single economic group into one area of the community. Economic integration opportunities for families living in affordable housing to be a part of the overallcommunityprovides unique y 1.18.02 General Plan goals, policies, and implementing programs oat HS -5: Support a mix of housing styles and price ranges in Ukiah. Policy HS -5.1: Establish programs to incorporate affordable housing into new residential development. lmplementation Measure HS -5.1(a): Remove constraints to the housing type mix in new residential development through the Planned Development zoning district or equivalent — such as potential duplex or triplex units within single family neighborhoods — when street capacity and public services are adequate to serve the additional units. [Timeframe for completion: Short-term planning period O Measure ap- plies to: City O Agency/Department responsible: Planning O Special timing provisions related to the Housing Element: Implemented in the new Land Development Code] Policy HS -5.2: Define the sources of financing for affordable housing. Implementation Measure HS -5.2(a): During the short-term planning period, the Low Income Housing Advisory Committee shall meet with local financial institutions and the California Department of Housing and Community Development to define which financing resources can be made available to the City. The LMIHAC shall follow up the development of the resource program with an action Plan to aggressively seek the funds. [Timeframe for completion: Short—term planning period O Measure applies to: City O Agency/Department responsible: Special Projects Administration O Special timing provisions related to the Housing Element.- Further implementation of Implementation Measure 3.1.b] MOO. 1.19 Home ownership opportunities 1.19.01 Summary of major findings PrOmotilig home ownership is one way to meet housing needs and maintain a diversified housing stock in the community. The City can assist by taking active steps to help increase the number of people in Ukiah who own their own homes. -So Ukiah Valley General Plan -and -Growth Management Program City of Ukiah * Mendocino County, California V1. 1. Housing a Page 32 payment of in lieu fees to a housing trust fund, construction of another unit, or contribution to construction of an existing project to make it more affordable. 1.09.03 Low and Moderate Income Housing Fund (LBM Fund) Estimated revenues available through the City of Ukiah Redevelopment Agency's L&M fund through the end of June 1999 have been projected based on a 7.6 percent increase per year over the fiscalear 1996 $284,025; 1997 - $351,011; 1998 - $423,131 and 1999 - $500,783.A* y Anticipated L&M Fund expenditures can only be described in very general terms. It is estimated that expenditures will fall under one of three broad categories. Each of the three categories is listed as well as estimated percentage of yearly expenditures for each: New Construction Activities (6051o): This may include but is not limited to down payment assistance; SWEAT equity loans; direct contribution to matching funds for nonprofit agencies. Rehabilitation/Grants (20%): This may include but is not limited to activities such as 100% grants and direct assistance. Special Programs (20%): This may include programs including first/last rental deposit assistance; first- time homebuyer down payment assistance. 1.09.04 Relationship of housing production to rents and prices Ukiah's rental market has generally held steady with the construction and development of new housing units for affordable markets. Although there is a shortage of rental housing in the low and low - Table V1.1-37: Percent rentals in rent ranaes moderate price ranges, it is not within the critical range. In a 1994 survey of rental units for the City, Kiichli Associates "Study of Homelessness" found the median gross rent in the City was $496 per month. Table VI. 1-37 shows distribution of rental units by monthly rents. Mortgage payments are pore widely distributed across fie income spectrums. Current mortgage payments in the City ary significantly depending on ow long someone has been in their home and the interest rate. Newly constructed units in Ukiah, identified in Table VI. 1-34 are offered at varying prices. The projects identified as "low" or "low moderate" are priced to have either affordable mortgage payments (including taxes and insurances) or affordable rents. The range of affordability is defined within the Adopted by the City Council November. 1995 Attachment 4.13 1999-2000 City of Ukiah DOWN PAYMENT ASSISTANCE PROGRAM GUIDELINES (DAP) THE NEED Affordable home ownership benefits both community and family. Moderate, Low and very Low-income persons will derive financial benefit from the relatively fixed housing costs of home ownership versus the escalating cost of renting. Low-income home owners will also benefit from the increasing value of their home and from paying off their mortgage. Moreover, money not spent on housing expense may be saved or spent in the local economy. * C I THE PROGRAM The DAP will make below market interest rate (three percent simple interest) deferred 30 Y loans to low-income first-time home buyers to purchase homes in the City of Ukiah. Participants must qualify by not having owned a home in the last three years, or by meeting the definition of displaced homemaker or single parent, as described in HOME regulations. Participants may also qualify by meeting any allowable exceptions under the State HOME Program. (State Regulation 820 1) 1) A displaced homemaker with description; 2) A single parent with description; 3) Individuals who owned a dwelling unit whose structure is not permanently affixed to a permanent foundation,. 4) An individual or individuals who own or owned, as a principal residence during the three-year period before the purchase of a home with HOME assistance, a dwelling unit whose structure is not in compliance with building codes and cannot be brought into compliance for less than the cost of constructing a permanent structure. Participants must qualify under low-income guidelines and occupy the unit as their principal residence. The DAP loans may include closing costs. The buyers will be required to make a five percent (5%) contribution, two- % (2 V2%) may come from gift funds. The City of Ukiah will impose certain requirements on each assisted purchase: L 1. At transfer of title to the first-time home buyer, the property must meet Section 8 Housing Quality Standards as determined by a staff inspector. A Community Development Commission of Mendocino County (CDC) Housing Specialist will perform the inspection. This requirement will be part of the purchase offer, and may be satisfied by the seller, buyer or other means. -0-5 2. The home must pass all local and state building codes. 3 Lead Paint: All units built before 1978 and assisted with HOME funds must comply with 24 CFR Parts 35 and 982.401 0), the regulations implementing the Lead Based Poisoning Prevention Act. All applicants must be notified of possible lead-based paint hazards. The use of lead-based paint (greater than .06 percent lead) is prohibited. All units must be inspected by a certified Lead Based Paint specialist. North Coast Energy Services, Inc. is currently the only agency doing inspections for Mendocino County. All units will be inspected and all defective paint must be abated. 4. Home must have been owner occupied or vacant for four (4) months prior to date of contract. 5. The DAP loan will be recorded on the purchased property directly behind the purchase financing. 6. Repayment of the loan will be required upon sale (except for approved assumptions, see below). The principal plus three percent annual interest will be repaid. 7. A document restricting resale and ensuring affordability for 10years will be recorded. 8. Owner financing is not allowed. PROGRAM COMPONENTS Program Size: At an maximum loan of $30,000, approximately 10 units can be purchased. The maximum cost of units is to be $123,500. Total expenditure will be 3 $316,000.00, which includes $75,050.00 Match sources from City of Ukiah, $15,800 for Administration and $990,000.00 from private lenders. 2. Leveraging: Local lending institutions would participate in the program by making loans to qualified buyers under the terms contained in this description. The fact that under the typical scenario a large down payment would make their loan -to -value close to 73% ($90,000 mortgage on a $123,500 home) is particularly favorable. Source of Funds Total Dollar Amount Private Lending Institutions $990,000 Buyer Contribution 66,000 HOME (includes Match) Administration 300 200 15,800 TOTAL 193729000 2 3. Marketing/Public Notice: It is anticipated that this program will attract many interested applicants. Public notice will be issued simultaneously via newspaper ad and press release. Applications will be processed chronologically. Additional outreach will be conducted to institutional lenders and the Boards of Realtors. *�, j 4. Selection of Families and Properties: Participants in the DAP will be accepted and processed chronologically based on date of completion of the CDC's Housing Counseling program Homebuyer Education and Learning Program (HELP), approval of financing and sufficient credit and down payment. Individual buyers will work with local Realtors to locate properties they wish to purchase. 5. Processing: The initial application process will be similar to that used by CDC in housing rehabilitation and Mortgage Credit Certificate programs. Income, assets, and first-time home buyer status will be verified through three years of tax returns. When a family has been determined eligible and found a home to purchase, additional items from the escrow and lenders files will be obtained: purchase contract, title report, appraisal and lenders commitment. These procedures are currently in place. The proposed mortgage payment (for the I` mortgage) will be evaluated to ensure that the purchaser can afford the obligation. The maximum P.I.T.I. should be between 28% and 33% of the gross income. The request for DAP loan will be taken to the HOME/DAP loan committee, consisting of a Community Development Commissioner, the Community Development Manager and the Executive Director of CDC. Applications that are denied may be appealed to the Community Development Commission. Prior to applying for the HOME/DAP program, applicants will be required to attend a short series of courses offered free of charge by Community Development Commission on Housing Counseling, or verification they have attended a similar course. This instruction will focus on budgeting, personal money management, housing care and maintenance, mortgage financing, real estate terms and terminology & Fair Housing Laws. These courses will be offered in Ukiah, Willits and Fort Bragg. (Applicants may take this course via the Internet in the near future) An approved DAP loan will result in the staff submitting escrow instructions to the title company. These instruction will accompany a promissory note, deed of trust and resale restrictions, with the latter two to be recorded. The title company will be instructed to record the DAP loan in second position after the first purchase mortgage, and to ensure that otherwise clear title is vested in the parties for whom DAP was approved. The DAP loan will be set up in the CDC financial system and monitored. A yearly check will be made to confirm the family is still in residence. The Deed of Trust will call for payment if the unit is not owner -occupied. CDC currently conducts this monitoring for housing rehabilitation projects. 3 —Sq 6. Limits: In an attempt to address the needs of a variety of low-income persons, limits are designed into the program. The purchase price will be limited to a maximum of 43 $123,500. DAP loans will have a maximum limit of $30,000. The true limiting factor will be income status, and the limited size of a first mortgage that a family may obtain. -t` , 3 For example, a very low income family of two, living on two Social Security Disability checks, will only be eligible for a payment that will allow them a $40,000 Vt mortgage. With the $30,000 HOME DAP silent 2nd, they would be able to purchase a home in the $70,000 range. . In many cases their payments would be lower than they are paying for rent. Many households would qualify for a $90,000 first mortgage and use the $30,000 DAP loan to purchase a $123,500 home. On the other hand, a family of 6 whose income qualifies them for a 1 S` mortgage of $110,000 would only qualify for a $13,500 DAP. The DAP is only used as gap financing to assist them to achieve an affordable house at an affordable payment. The five (5%) required down payment from the borrower would cover the closing costs and a small portion of the down payment for their home. The applicants must have adequate credit to qualify and meet the underwriting requirements for a mortgage from a primary lender. The income limits for the program will be those published by HUD and HCD for Mendocino County. Specifically, the limits are 80% of median income adjusted for family size. Assistance will be limited to those families qualifying as "lower-income." See page 5 for chart. Resale -Assumptions: A recorded document will contain provisions restricting resale per HOME regulations. For a 10 -year period, these conditions will apply: A. Any purchaser of the property must be a low-income household that will reside in the property. B. The sale price must permit the low-income purchaser to maintain affordability (mortgage, taxes and insurance no more than 30% of 75% of median income). C. There must be a fair return on investment to the seller. When these terms are met, the DAP loan will be assumable. The new purchaser must execute an assumption agreement confirming agreement with the terms of the DAP loan. If these terms are not met, the HOME funds will be recaptured to the local HOME account. The homeowner may recover the initial investment. Proceeds from sales will be recycled into the same activity with the same regulations and procedures. This will enable the City of Ukiah to offer a DAP program in future years. Federal Requirements: CDC staff presently administers the Mendocino County Mortgage Credit Certificate Program and Home Improvement (rehabilitation) Program. Staff is implementing the federal requirement of equal opportunity, Section 504, environmental regulations, labor standards and relocation. The same staff will continue to implement these requirements. The CDC staff has worked with the requirements for CDBG since 1977 as well as numerous State and federal housing programs. Communities: The program will be active in the City of Ukiah. 7. Special Circumstances: A. Flood plain: Units in the 100 -year flood plain will not be eligible, unless the unit can be and is insured by federal flood insurance for the period of affordability. B. Lead Paint: All units built before 1978 and assisted with HOME funds must comply with 24 CFR Parts 35 and 982.401 0), the regulations implementing the Lead Based Poisoning Prevention Act. All applicants must be notified of possible lead-based paint hazards. The use of lead-based paint (greater than .06 percent lead) is prohibited. All units must be inspected by a certified Lead Based Paint specialist. North Coast Energy Services, Inc. is currently the only agency doing inspections for Mendocino County. All units will be inspected and all defective paint must be abated. C. Notice to Sellers: It will be a requirement that an acquisition notice containing the items below be provided to seller prior to making the purchase offer: the purchaser has no power of eminent domain and, therefore, will not acquire the property if negotiations fail to result in an amicable agreement; an estimate of the fair market value of the property; if an acquisition notice will not be provided prior to the purchase offer, a provision that the seller may withdraw from the agreement after this information is provided. D. Tenant -Occupied Properties: Tenant occupied properties will not be eligible, unless the tenant is the first-time homebuyer making the purchase. The home must be owner occupied or vacant four (4) months prior to the date of contract. Income Determination and Requirements Eligibility: To receive First time HOME BUYER assistance from HOME funds, households must have incomes at or below 80% of the Mendocino County Median Income adjusted for household size, as reported by the US Dept. Of Housing and Urban Development. The Low Income Limits (As described below for Mendocino County as of Jan. 7, 1999) are adjusted by household size. Number of Persons Maximum Income 1 $21,550.00 2 $24,650.00 3 $27,700.00 4 $30,800.00 5 $335250.00 6 $35,750.00 7 $38,200.00 8 $40,600.00 5 --S(o - Family members as determined under our program guidelines exclude: 1. Foster Children 2. Live-in aides and children of Live-in aids 3. Unborn children 4. Children being pursued for legal custody or adoption who are not currently living with the household. 5. A child who is subject to a shared -custody agreement in which the child resides with the household less than 50% of the time. Calculation of Income. Income is defined as monetary benefits from any source whatsoever, before deductions or exemptions, anticipated to be received during the twelve months following application for a grant. If all or part of income is derived from irregular employment or includes earnings from occasional overtime work, such income received during the preceding twelve months will be used as a basis to anticipate income for the succeeding twelve months. The income of the applicant includes the income of the head of household and any other person or persons who are on title and permanently reside in the same dwelling unit. The household's income include; INCOME Inclusions; Income is determined at the time of initial occupancy of property or at the time the HOME funds are invested, which ever is the latter. Income is projected for the next 12 months. "Income" under the HOME DAP program for the City of Ukiah include: a. Gross Annual Income to determine eligibility. b. Income from all adult household members. c. All wages, salaries, commissions, tips etc. (Before any payroll deductions) d. Net income from businesses. e. Interest, dividends & other net income of any kind from real or personal property. f. Any withdrawal of cash or assets from an investment over $5,000. g. All gross periodic payments from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of periodic receipts, including lump -sum payments for the delayed start of a periodic payment (except Social Security) h. Payments in lieu of earnings, such as unemployment, worker's compensation and severance pay. 1. Welfare Assistance. J. Alimony & Child Support payments. k. Other regular contributions or gifts received from a person not residing in home. 1. All regular pay, special pay, and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is head of the Family, spouse, or other person whose dependents are residing in the unit. m. All income received from any source. guidelinesIrm/REV 11/2/98 6 -5-1- INCOME exclusions • a. Income from employment of children (including foster children) under the age of 18 years. • b. Payments received for the care of Foster Children. • c. Lump -sum additions to Family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker's compensation), capital gains and settlement for personal or property losses. • d. Amounts received by the Family that are specifically for, or in reimbursement of, the cost of Medical Expenses for any Family member. • e. Income of a live-in aide. • f. Amounts of educational scholarships paid directly to the student or to the educational institution, and amounts paid by the Government to a veteran, for the use in meeting the costs of tuition, fees, books, equipment, materials, supplies, transportation, and miscellaneous personal expenses of the student. Any amounts of such scholarships or payments to a veteran not used for the above purposes that is available for subsistence are to be included in income. • g. The special pay to a Family member serving in the Armed Forces who is exposL U w hostile fire. • h. Amounts received under training programs funded by HUD. • i. Amounts received by a Disabled person that are disregarded for a limited time for purpose of Supplemental Security Income eligibility and benefits because they are set side for use under a Plan to Attain Self -Sufficiency (PASS). • j. Amounts received by a participant in other publicly assisted programs that are specifically for, or in reimbursement of, out-of-pocket expenses incurred (special equipment, clothing, transportation, child care, etc.) and that are made solely to allow participation in a specific program. • k. Temporary, nonrecurring, or sporadic income (including gifts) • 1. Reparation payments from foreign governments in connection with the Holocaust. • in. Lump sum payments of SSI and Social Security benefits. • n. Amounts specifically excluded by any other Federal statute from consideration as income for purposes of determining eligibility or benefits under a category of assistance programs that includes assistance under the 1937 ACT, including; No. The Value of the allotment provided to an eligible household under to Food Stamp Act of 1977 No. Payments to volunteers under the Domestic Volunteer Service Act of 1973 (employment through VISTA, Retired Senior Volunteer Program, Foster Grandparents Program, youthful offenders incarceration alternatives, and seg loi• companions.) ► Payments received under the Alaska Native Claims Settlement Act IN. (43 U.S.C. 1626 a) ► Income derived from certain sub -marginal land of the U.S. that is held in trust for certain Indian Tribes (25 U.S.C. 259 e) ► Payments or allowance made under the Department of Health and Human Services Low -Income Home Energy Assistance Program (42 U.S.C. 8624 f) guide]ines.frm/REV 11/2/98 7 _38- ► Payments received under programs funded in whole or in part under the Job Training Partnership Act ► Income derived from the disposition of funds of the Grand River Band of Ottawa Indians ► The first $2,000, of per capita shares received from judgment of funds awarded by the Indian Claims Commission, or the Court of Claims (25 U.S.C. 1407-1408), or from funds held in trust for an Indian Tribe by the Secretary of Interior (25 U.S.C. 117) ► Amounts of scholarships funded under Title IV of the Higher Education Act of 1965, including awards under the Federal work-study program or under the Bureau of Indian Affairs student -assistance programs.(20 U.S. C. 1087 u) ► Payments received from programs funded under Title V of the Older Americans Act of 1965 (42 U.S.C. 3056 f) ► Payments received after January 1, 1989, from the Agent Orange Settlement Fund or any other funds established pursuant to the settlement in the In Re: Agent Orange product liability litigation, MDL No. 381 (E.D.N.Y) ► The value of any child care provided or arrange (or any amount received as payment for such are or reimbursement for costs incurred for such care) under the Child Care and Development Block Grant Act of 1990 (42 USC 9858 q) ► Payments received under the Maine Indian Claims Settlement Act of 1980 ► Any earned income tax Credit CDC will Verifv all forms in income by means of Third Party Verification. Proof of income, assets, bank accounts, or employer etc. that can be documented with statements for six months will be acceptable. Conversations with a third party will be acceptable as substitute documentation as long as CDC document conversation through a memorandum to the file with note including contact person and date of call. As a last resort (as time is of the essence) they (Third -Party) will be contacted by written requests, with self addressed stamped envelopes being provided for return of information. CDC will except faxed copies with hard copies to be mailed for our files. If more than six months had elapsed since initial verification, re -certification is required on all verifications. CDC will require the previous three years taxes and W-2 or 1099's. CDC will accept a copy of a current credit report from the primary lender. CDC will determine credit worthiness by past history of payments and/or collections. Letters of explanation will be requested. CDC will review all documents provided us by the applicant and place in project file. When no other form of verification is possible, a certification by the applicant may be used. (I.E. income from "odd jobs" paid in cash) This is done as a last resort as it is the least reliable. guidelines.frm/REV 11/2/98 8 3�1- Treatment of Assets: There is no asset limitation for participation in the HOME program. Income from assets is, however recognized as part of Annual Income.(whether or not the family elects to use it) As with other types of income, the income included in Annual Income is the income that is anticipated to be received from the asset during the coming 12 months. There are two unique rules relating to assets. When the Asset produces little or no income. For example, when land that is not rented and produces no income the rule is we must "impute" income based on a Passbook Rate that is applied to the cash value of all assets. This rule only applies if the total of all assets is greater than $5,000.00. Treatment of assets are the same as Section 8. When Assets are disposed of for less than fair market value. For example, someone who disposes of assets for less than fair market value has voluntarily reduced their ability to afford housing. Section 8 rules require that any asset disposed of for less than fair market value during the two years preceding the income determination be counted as if the household still owned the asset. The amount to be included as an asset is the difference between the cash value of the asset and the amount that was actually received (if any) in the disposition of the asset. The exceptions are when the assets were disposed of as a result of foreclosure, bankruptcy, divorce or separation. guidelines.frm/REV I 1/2/98 9 cE o - • SAVINGS BANK OF MENDOCINO 707 462 9222 P 0210 • 2 Scluinig.s7 Bank OF MENDOCINO COUNTY A Full Servicc Community Bank October 21, 1999 Attachment 4 C.1 Roy Tindle Community Development Manager Community Development Commission of Mendocino County 1076 North State Street Ukiah, CA 95482 RE: Commitment Letter Dear Roy: I would like to take this opportunity to thank you for including the Savings Bank of Mendocino County as a participating lender in the upcoming First: -Time Homebuyers Down payment Assistance Program for the City of Ukiah. We will. offer them CHFA and CHBP financing: Savings Bank of Mendocino County is a Mortgage Credit Certificate approved lender, and we are prepared to fund up to $990,000, which wi.11 fund 10 or 11 homes within the City of Ukiah in F.J.rst-Time Homebuyer loans under the following terms: 1• The maximum loan amount shall not exceed 70% of the purchase price or appraisal, value. 2. The interest rate will be our current fixed home loan rate. 3. The repayment schedule calls for an amortization of 30 years. 4. Fees will include points of 1% of the loan amount (our usual ee is 2%), a documentation fee of $350, and a tax and floodservice nfee lof $65. We are not assessing a credit report fee. The industry standard is $50. 5. These loans will be approved or declined under our usual credit; underwriting standards. I am looking forward to working with you and your customers. Sincerely, SAVINGS BANK OF MENDOC1NO COUNTY =� - i r Judy M. Hickey `U' Vice President ; JMH.sd 1 tH MAIN I School Street SOUTH UKtAIt 1200 South State HOPLAND 13411 South Hwy. 101 NORTH UKIAH 904 North State FORT BRAGG 490 S. Franklin Street REDWOOD VALLEY MENDOCINO PEAR TREE Box 3600 P.O. Sox 3600 P O. Box 455 P.O. Box 3600 P Q Sox 1269 8431 East Road P.O. Box 300 10500 Lansing Street P.O. Box 687 414 East Perki s CA 95482 462-6613 Ukiah, CA 95482 (707) 461-1496 Ropland, CA 95449 Ukiah, CA 95482 Fort Bragg, CA 95437 Redwood Valley. CA 95470 Mendocino, CA 95460 P.O. Bax 3600 Ukiah. CA 95482 (107) 744-1313 (707) 462-9787 (707) 964-4723 (701) 485-0381 (707) 931.0545 (707) 468.8933 TOTAL P.02 `.t OM :.HUMBOLDT BANK BR . 1 0 Humboldt Bank October 21, 1999 ID:7074685124 Roy Tindle Community Development Manager Community Development Commission of Mendocino County 1076 North State St. Ukiah, CA 95482 Dear Roy: RE: Commitment Letter I would like to take this opportunity to thank you for including Humbold participating lender in the upcoming First -Time Homebuyers Down Paye Program for the City of Ukiah. We will offer them CHFA and CHBP financing. PAGE Attachment 4.C.2 Humboldt Bank is prepared to fund up to $990,000 in First -Time Homebuyer loans. will fund approximately ten to eleven loans. The following terms must be net by the applicants. The maximum loan amount shall not exceed 70% of the purchase price or appraised value. The interest rate will be our current fixed home loan rate. The repayment schedule calls for an amortization of 30 years. These loans will be approved or declined under our usual credit underwriting standards. This We are also interested in opening savings IDA accounts to assist the participants with their down payment. I am looking forward to working with you and your customers. Sincerely, Margo Schroe - Branch Manager Humboldt Bank W. A07 South State Street ■ Ukiah, CA ■ 95482 ■ (707) 462-0522 a Fax (707) 468--5124 N. l 2/2 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM. WHEREAS: A. The City of Ukiah, a political subdivision of the State of California, wishes to apply for and receive an allocation of funds through the HOME Investment Partnerships Program (hereinafter referred to as "HOME"); and B. The California Department of Housing and Community Development (hereinafter referred to as the "Department"), has issued a Notice of Funding Availability for the HOME program and is authorized to approve funding allocations which will be made available directly through the U.S. Department of Housing and Urban Development (HUD) to be used for the purposes set forth in Title II of the Cranston -Gonzalez National Affordable Housing Act of 1990, the implementing regulations set forth in Title 24 of the Code of Federal Regulations, Part 92, and Title 25 of the California Code of Regulations commencing with Section 8200; and C. The City of Ukiah wishes to submit an application to obtain from the Department an allocation of HOME funds; NOW, THEREFORE, IT IS HEREBY RESOLVED, by the City council of the City of Ukiah as follows: A. The City of Ukiah shall submit to the Department an application to participate in the HOME program in response to the NOFA issued on September 12, 1999 requesting a funding allocation for the eligible activity, First -Time Home Buyer Acquisition, located in the City of Ukiah. B. If the grant application is approved, the City of Ukiah will contribute a match of $75,050 from City Special Revenue Fund Number 335. C. If the application for funding is approved, the City hereby agrees to use the HOME funds for eligible activities in the manner presented in the application as approved by the Department and in accordance with regulations cited above. It also may execute any and all other instruments necessary or required by the Department or HUD for participation in the HOME program. Resolution No. 99 - Page 1 of 2 —L{ 3 - D. The City of Ukiah authorizes the City Manager to execute in the name of the City of Ukiah, the application, Standard Agreement, and all other documents required by the Department or HUD for participation in the HOME program, and any amendments thereto. E. The City of Ukiah authorizes the City Manager to enter into a Memorandum of Understanding with the Community Development Commission of Mendocino County to administer the grant for the City. PASSED AND ADOPTED this 3rd day of November, 1999, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Marie Ulvila, City Clerk mfh:resord 99HOME Jim Mastin, Mayor Resolution No. 99 - Page 2 of 2 44L4— Attachment 16 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding, dated for convenience November 3, 1999 is made by and between the City of Ukiah, a political subdivision of the State of California, and the Community Development Commission of Mendocino County, a public body corporate and politic. Whereas: The Community Development Commission of Mendocino County has experience and expertise administering first-time home buyer down payment assistance programs; and Whereas: The Ukiah City Council authorizes by Resolution the submittal of a Home Investment Partnerships Program ("HOME") Application including certification that the City will comply with all statutes and regulations governing the HOME program; and Whereas: The Community Development Commission of Mendocino County is an administrative subcontractor as defined in Title 25 California Code of Regulations, Article 1, Section 8201. Now therefore; the parties hereto agree to the following: I. Pu1pose This agreement sets forth the relationships and responsibilities of the parties hereto for the purpose of applying for and, if successful, the administration and implementation of the State HOME Program. If funded, the parties shall be responsible for the areas designated below. II. HOME Contract Manaizement A. The Community Development Commission of Mendocino County shall be responsible for the management of the HOME Grant Contract executed between the City of Ukiah and the State of California for the purpose of receiving these funds. These responsibilities, except as noted below in subparagraph II b, include, but are not limited to: 1. Setting up of any cash depositories as required by state and federal regulations. 2. Record keeping regarding program matters as required by state and federal regulations. 3. Financial management in conformance with the requirements of state and federal regulations. 4. Financial reporting as required by state and federal regulations. -SIS - Memorandum of Understanding Page 2 5. Program performance reports as required by state and federal regulations. 6. Any revisions pursuant to state and federal regulations. 7. Grant closeout procedures as required by state and federal regulations. 8. Property management and procurement in conformance with state and federal regulations. B. City of Ukiah shall be responsible for the following exceptions to the contract management requirements: 1. Setting up any cash depositories as required by state and federal regulations. 2. Record keeping regarding fiscal matters as required by state and federal regulations. 3. Financial management in conformance with the requirements of state and federal regulations. 4. Financial reporting as required by state and federal regulations. 5. Performance reports as required by state and federal regulations. C. Both the City and the Community Development Commission shall be responsible for audit requirements, program income requirements, and any bonding and insurance as required by state and federal regulations, relative to each entity"s respective responsibilities as set forth in subparagraphs II A and B. III. Grant Implementation A. The Community Development Commission of Mendocino County shall be responsible for the implementation of the program contained in the grant application for the State HOME Grant funds. These responsibilities, except as noted below in subparagraph III B, include but, are not limited to: I . Environmental reviews as required by state and federal regulations. 2. Labor standards as required by state and federal regulations. 3. Program design, and other related program implementation steps required for the successful completion of the program. -46 - Memorandum of Understanding Page 3 4. All other program requirements as set forth in state and federal regulations.. 5. Annually submit a copy of its Annual Audit Report to the Finance Director of the City of Ukiah. B. City of Ukiah shall be responsible for the following exceptions to the contract management requirements: 1. The City of Ukiah shall adopt the HOME accounting records of the Community Development Commission as its own records, and incorporate financial data in its annual audit report. 2. The City shall monitor the progress of each HOME program for conformity with the applicable grant agreement. IV. Additional Responsibilities In addition to the aforesaid delegations of responsibilities, the parties hereto, also agree as follows: A. The name of the City of Ukiah will be recorded on any First -Time Home Buyer loans and the City will own any such loans. B. Any income from any HOME Program shall be used by the City in accordance with the Program Income Reuse Plan approved by the City and the State of California. V. Personnel Personnel used in the implementation of the program shall be the employees of the Community Development Commission and under the supervision of the Executive Director for the sole purpose of accomplishing the tasks set forth in any applications for the State HOME funds. VI. Use of Property, Equipment and Utilities A. The Community Development Commission shall provide the following property, equipment and utilities for use by the City of Ukiah for the purpose of implementing the HOME Program: Offices and supporting equipment. B. Pursuant to Government Code Section 6505. 1, the following shall have charge of, handle, or access to the property or equipment set forth above: Executive Director, Finance Director, Community Development Manager, and Housing Loan Specialist of the Community Development Commission. —4-7— Memorandum of Understanding Page 4 VII. Duration of this Agreement This agreement shall be effective upon the date the City receives notice from State that the application has been funded. City of Ukiah shall be responsible for the execution of all grant documents necessary for the administration of the program. This agreement shall remain in affect until the expiration dates of the grant agreements. VIII. Disposition of Acquired Property or Assets All property, real or personal, acquired during the administration of this program shall be disposed of in accordance with the provisions of state and federal law. Any surplus funds contributed to the program by the parties to this agreement and remaining on hand after the completion of the program shall be returned in proportion to the contributions made. IX. Amendments Any amendments or modifications to this agreement must be mutually agreed upon by the parties hereto and may not materially affect the State's responsibilities for administering this program. X. Termination This agreement may be terminated by either Party by giving sixty days written notice to the other party. XI. Assurances Both parties to this agreement agree to be bound by any and all certifications of compliance with all statutes and regulations governing the HOME program XII. Insurance, Indemnification/Hold-harmless Bondiniz The Community Development Commission agrees to indemnify the City of Ukiah, its officers, agents and employees against, and to hold the same free and harmless from any and all claims, demands, damages, injuries, losses, costs, expenses, audit exceptions or liabilities caused through the omission, negligence, intentional conduct, actions or activities of the Community Development Commission, its officers, agents and employees in carrying out its responsibilities under this Agreement. The Community Development Commission shall maintain in effect, at all times during this Agreement, at the Community Development Commission's sole expense such comprehensive public liability insurance, errors and omissions coverage and fidelity bonds to adequately protect the Community Development Commission and the City of Ukiah from the liabilities and causes stated above. The City of Ukiah shall be named as an mom Memorandum of Understanding Page 5 additional insured through a provision or endorsement on insurance policies and bonds obtained by the Community Development Commission providing further that such insurance is primary insurance with respect to the City of Ukiah and that any other insurance maintained by the City of Ukiah is excess and not an alternative source or contributing insurance required hereunder. The insurance coverage required hereunder shall provide written notice of termination or cancellation to the City of Ukiah no less than 30 days prior to the effective date of such termination or cancellation. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed and attested by their proper officer hereunder, duly authorized, and their official seals to be hereto affixed, as of the day and year first above written. Chairperson, Community Development Commission of Mendocino County ATTEST: Nancy Preusz-Wesoff Executive Director APPROVED AS TO FORM: David Rapport City Attorney umou Candace Horsley, City Manager City of Ukiah ATTEST: Marie Ulvila, City Clerk CDBG LOAN - FUND #335 Budgeted amounts: Beginning fund balance 7/1/99 $ 32,513 Revenue budgeted $ 2,800 Transfers budgeted Expense $ 29 Budgeted ending fund balance 6/30/2000 $ 35,284 Adiustments made during the fiscal vear: Date Approved 7/7/99 Loan repayment from RCHDC 7/7/99 Low/Moderate income loans 11/3/99 Low/Moderate income loans Account No. 335.0700.503.XXX $ 109,180 335.4710.683.000 $ (80,000) 335.4710.683.000 $ (27,050) Revised ending fund balance 6/30/2000 $ 37,414 Reserv00 10/28/99 Page 1 Funds 332; 333; 334; 335; 530 —Su - U_ M -s\.. Cl. 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Cl. N O) m W O 0 OD R O O @ rn � rn E v E31 �' Rural Communities Housing Development Corporation 237 E. Gobbi St. October 28, 1999 Mike Harris Budget Officer City of Ukiah 300 Seminary Ave. Ukiah, CA. 95482 Dear Mike: Ukiah, California 95482 (707) 463-1975 Fox (707) 463-2252 The purpose of this letter is to amend our request for redevelopment funds to assist families in the Doolan Creek Subdivision project. Our original request was for $80,000 for this purpose, but based upon the actual families who needed assistance we only need $32,000. I hope this clarifies the change in our original request. If you need any additional information, or if you have questions please contact me at 463 1975 ext. 12. Sincerely, Tom Mon Pere Housing Consultant ITEM NO. 8c MEETING DATE: November 4, 1999 AGENDA SUMMARY REPORT SUBJECT: Approval of stock transfer Solid Waste Systems, Inc. SUMMARY: Under Section 17 of the Contract for Collection, Transportation and Disposal of Garbage, Refuse, and Rubbish and Recycling of Recyclable Materials from Within the City of Ukiah, dated March 23, 1992, between the City of Ukiah and Solid Wastes Systems, Inc. ("Franchise Agreement"), the Contractor shall not transfer any controlling stock in the company without the prior written consent of the City Council. According to the attached letters from R. Richard Williams, attorney for James and Deana Ratto, the Rattos are reorganizing their business interests for estate planning purposes. Williams indicates that the Rattos have created a holding company called the Ratto Group of Companies, Inc. ("Ratto Group") which will hold all of the stock of all the companies the Rattos own. In exchange, the Rattos have created a trust which will own all of the non- voting stock of the Ratto Group. The Rattos will continue to hold all of the voting stock of the Ratto Group. Based on these representations, the Rattos will retain control of Solid Waste Systems, Inc. but will no longer own the stock directly. The primary purpose of Section 17 of the Franchise Agreement is to provide the City Council the opportunity to approve any change in the control of its solid waste contractor. [Continued on page 2] RECOMMENDED ACTION: Adopt motion approving the reorganization described in the letter from R. Richard Williams, dated October 18 and 28, 1999, and authorize the City Attorney to notify the Rattos of the approval as recommended in this agenda summary report. ALTERNATIVE COUNCIL POLICY OPTIONS: Refuse to approve the transfer of 5olid Waste Systems stock or require conditions of approval. Acct. No. (if NOT budgeted): Citizens Advised: Requested by: Solid Waste Systems Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager Attachments: Two letters from R. Richard Williams S AU\Agenda99\WASTEapproval. wpd October 28, 1999 App roved 1 [Continued from Summary, page 1] Since this change in organization, as described in Williams' letter, will not result in any change in the control of the company, I recommend that the City Council approve the exchange of Solid Waste System stock for Ratto Group stock. The approval should make clear that any future stock transfers that result in a change in control of Solid Waste Systems, Inc. will require City Council approval. Moreover, the notice of approval should make clear that the approval is based upon the accuracy of the representations in Williams letters and is not valid if any of those representations are inaccurate. S:\U\Agenda99\WASTEapproval.wpd 2 October 28, 1999 R. RICHARD WILLIAMS ATTORNEY AT LAW SANTA ROSA SQUARE 703 SECOND STREET THIRD FLOOR SANTA ROSA, CALIFORNIA 95404 (707) 544-2800 FAX: (707) 523-0636 October 18, 1999 City Council, City of Ukiah Candace Horsley, City Manager 300 Seminary Avenue Ukiah, CA 95482 Re: Solid Waste Systems, Inc. Franchise/Transfer of Ownership Dear Gentlepersons; Solid Waste Systems, Inc., which has a franchise agreement with the City of Ukiah, is wholly owned by James and Deana Ratto, Mr. and Mrs. Ratto are now in the process of organizing their various business interests in such a way as to facilitate the estate planning they have undertaken. On the advice of the professionals they are working with, they have formed a new corporation, named "The Ratto Group of Companies, Inc." (herein after the "Ratto Group"), and they are exchanging all of the shares they own in all of the companies they control t the Ratto Group. A trust being established by Mr. and Mrs. Ratto will own a ll of the issued and outstanding voting stock of the Ratto Group, so the Ratto's will continue to control Solid Waste Systems, Inc. as before. Although this proposed transaction does not have the actual effect of changing the provider of services - Solid Waste Systems, Inc. will continue in existence -or the control of Solid Waste Systems, Inc., attorney David J. Rapport has nevertheless advised us to seek the consent of the City Council to the transaction because technically ownership of the outstanding stock of Solid Waste Systems, Inc. will change, triggering section 17 of the franchise agreement. We hope that under these circumstances the City Council will consent to the transfer. 1 e ra i est that this r affinr he rift on the City Council agenda at the earliest •� V 6V ---\ 1 4r convenient date, for approval. Please contact me if there is any further information needed for the members of the Council before the meeting. Also, please advise me if the presence of a representative of Solid Waste Systems, Inc. is desired. Thank you very much for your assistance in this matter. V truly yours, G R. Richard Williams R. RICHARD WILLIAN:.-c' ATTORNEY AT LAW SANTA ROS.A SQL ARE 703 SF -GOND STr?E6T THIRD FLOOR $ANTA ROSA. CAI.JFORNIA 95404 (707) 1344-2800 PA (7071 5523,0836 October 28, 1999 David J. Rapport Rapport and Marston 405 West Perkins Street PO Box 488 i,SVIUNIaP1 OL Re: Solid Waste Systems, Inc./The Ratio Group of Companies Inc./Franchise Dear David: This is to confirm that my description of the disposition of the voting stock of T'hA Ratto Group of Companies Inc_ ("Ratto Group") in my letter dated October 18, 1 A99 was in A(int all of tiZg � c� pori �n� n� +tStarid'^g "^ting common stock of YM _ -01V Vim/ 1.1 •Vtl 1 Ratto Group will be issued to and held by ,dim and Deana Ratto personally, and only the nonvoting stock will be issued to the trust for the estate plan. I hope this clarifies the control issue inherent in this series of transactions. Very truly yours, Richard Williams ITEM NO, 8d DATE: November 3. 1999 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION REGARDING NOMINATION OF COUNCILMEMBER FOR POSSIBLE APPOINTMENT TO THE CALIFORNIA COASTAL COMMISSION Mayor Mastin received the attached letter from the Office of the Governor requesting discussion and nomination of a Councilmember for possible appointment to the California Coastal Commission as the North Coast Regional representative. Our nomination will be one of several submitted by three counties. As indicated, candidates should be committed to and knowledgeable about coastal preservation and conservation. Also provided as additional information are several pages from the Coastal Commission's webpage. Mayor Mastin, as the City's representative to the City Selection Committee, will provide additional information on this item at the Council meeting. RECOMMENDED ACTION: After discussion, Council nominate a Councilmember to be forwarded to California Coastal Commission for possible appointment to the Commission. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine representation from the City of Ukiah is not appropriate at this time. 2. Determine additional information is necessary prior to designation. Acct. No. (if NOT budgeted): N/A Acct. No.: Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: Mayor Mastin Prepared by: Candace Horsley Attachments: 1. Letter, Dated October 20, 1999, from Office of the Governor 2. Excerpts from California Coastal Commission Webpage APPROVED: Candace Horsley, City tanager 4JCan.ASRCoast OFFICE OF THE GOVERNOR October 20, 1999 if; i��I��iaiJl� �i 1 e�rci�tn Mendocino County City Selection Committee P.O. Box 332 Ukiah, CA 95482 Dear Mr. Mastin: As you know, the North Coast Region representative on the California Coastal Commission serves at the pleasure of the Governor. Pursuant to Section 30301.2 of the Public Resources Code, the Governor has directed me to request the Boards of Supervisors and the city selection committees of Humboldt, Del Norte and Mendocino counties to nominate one or more supervisors and one or more city council members for appointment to this position. Please submit your list of nominees to Mr. Michael R. Yamaki, Appointments Secretary, Office of the Governor, State Capitol, Sacramento, CA 95814, within 45 days from the date of receipt of request. Candidates for consideration should he officials committed to and knowledgeable about coastal preservation and conservation. If you have any questions concerning the nomination or selection process, please do not hesitate to call me at (916) 445-1915. Sincerely, VVIV MICHAEL R. Y MAKI Appoin nents,$ecretary GOVERNOR GRAY DAVIS SACRAMENTO, CALIFORNIA 95814 (916) 445-2841 �� 64 California Coastal Commission Home Page ■ Who We Are ■ Where We Are Located ■ Current Meeting (November) ■ About the Meetings ■ Commissioners ■ Law & Legislation ■ Volunteer & Education Programs ■ Grants ■ Publications & Maas ■ Job & Examination Announcements (updated 10/22) ■ Press Releases Commission Programs: IN Nonpoint Source Water Pollution Control Program ■ California Clean Boating Network ■ Whale Tail License Plate ■ Contaminated Sediments Task Force ■ Federal Consistency ■ Our Legislative office http://www.ceres.ca.gov/coastalcomm/web/ Make a day at the beach with the California Coastal Calendar 2000! The photos in the calendar were from our first annual California Coastal Commission Photo contest. Find out how you u can have it,! the 2nd Annual California Coastal Commission Photography Contest for 1999 is happening) Find out more about entering your photos. Selected Staff Reports for 'November Meeting Agenda ■ /Application No. 5-99-377 (Caltrans. Vincent Thomas Br.. Los Angeles) Tuesday, November 2, Item 9m ■ Links to Other Sites ■ Staff report for CO -102-99 (National Marine Fisheries Service, San Diego Co.), Tuesday, November 2, Item 13b ■ MEw November 1999 Legislative Report, Wednesday, November 3, Item 9b ■ Staff report for Application No. FR -99=9 (Unocal. San Luis Obispo Co.), Wednesday November 3, Item 13a ■ Combined staff report for Appeals No. A-3-99-14 & A-3 -99-32 (Morro Bay Ltd., San Luis Obispo Co.) Wednesday, November 3, Items 17a & 17b ■ Memo regarding WORKSHOP and Commission discussion of late materials submitted by applicants and other. Thursday, November 4, Item 16 These are available in PDF (portable document format). To read and/or print these, you need Adobe Acrobat Reader and/or its plug-in for your browser. To get it, click here, then follow the installation instructions. Any attachments, exhibits or appendices not available online are available for inspection at the offices of the Commission during normal business hours. You are visitor number To contact via e-mail the Web Site Coordinator only, click here. 2 of 3 10/29/99 09:010 California Coastal Commission : Who We Are http://www.ceres.ca.govicoasta'con m Nve')/wioweare. ltm CALIFORNIA COVERNOR'S CALIFORNIA r H L G a L D E N 5 I A T S HOMEpAGt 110MEPAGI' kN1 Ifth, California Coastal Commission 45 Fremont Street, Suite 2000, San Francisco, CA 94105-2219 (415) 904-5200 WHO WE ARE Here is a general overview of who we are and what we do: The Coastal Commission was established by voter initiative in 1972 (Proposition 20) and made permanent by the Legislature in 1976. The mission of the Commission, as the lead agency responsible for carrying out California's coastal management program, is to plan for and regulate development in the coastal zone consistent with the policies of the California Coastal Act. The Commission is also one of two designated State coastal management agencies for the purpose of administering the federal Coastal Zone Management Act in California. The Bay Conservation and Development Commission has authority over federal activities and federally licensed or assisted activities within San Francisco Bay, many of which are not otherwise subject to state control; the Coastal Commission has the same authority over federal activities and federally licensed or assisted activities elsewhere in the California Coastal Zone. The policies of the Coastal Act deal with public access to the coast, coastal recreation, the marine environment, coastal land resources, and coastal development of various types, including energy facilities, ports, and other industrial development. Organization The Commission is an independent entity of 16 members, 12 voting and four nonvoting. The Governor, the Senate Rules Committee, and the Speaker of the Assembly with confirmation of the Assembly Rules Committee each appoints two public members and two locally elected officials. The four nonvoting members are the Secretary for Resources; Secretary for Business, Transportation and Housing; Secretary for Trade and Commerce; and Chairperson of the State Lands Commission. The Commission appoints an executive director who is responsible for hiring and managing a staff of about 115 under the State's civil service system. The Commission's headquarters office is located in San Francisco; while district offices are located along the coast in Santa Cruz, Ventura, Long Beach and San Diego, making it convenient for the Commission staff to visit proposed development sites and interact with the public, coastal local governments, and other agencies. Additionally, a small legislative/intergovernmental coordination office is located in Sacramento, making contact with the Legislature and other state agencies convenient. Commission Meetings. The Commission holds public meetings for three to four days each month where the Commissioners take public testimony and make permit, planning, and other policy decisions to implement the Coastal Act. Prior to each meeting, the Commission staff collects and analyzes information pertinent to the Commission's meeting agenda and prepares staff reports with recommendations to the Commissioners for action 1 of 2 10/29/99 09:06:1' California Coastal Commission: Who We Are http://www.ceres.ca.gov/coastalcomm/weh/wl-toweare.'ittn' Public Participation The Commission's business requires active and frequent communications with the public, local governments, and state and federal agencies. The Commission's primary constituencies include coastal local governments; industrial ports; development interests needing coastal permits; national, statewide, regional and community-based environmental organizations; special districts; state agencies; federal agencies; universities; utilities and other energy companies; tourist industry; recreation organizations; sport and commercial fishing industries; and shipping interests. Key Statutory Responsibilities Development within the coastal zone may not commence until a coastal development permit has been issued by either the Commission or a local government that has a Commission -certified local coastal program. The coastal zone (a specifically mapped area established by the Legislature, which is larger than the State of Rhode Island) extends three miles seaward and generally about 1,000 yards inland. In particularly important and generally undeveloped areas where there can be considerable impact on the coastline from inland development, the coastal zone extends to a maximum of 5 miles inland from mean high tide line. In developed urban areas, the coastal zone extends substantially less than 1,000 yards inland. The Coastal Commission's jurisdiction does not include the coastal area located in or around San Francisco Bay. Development there is regulated by the Bay Conservation and Development Commission. In order to carry out the policies of the Coastal Act, each of the 73 cities and counties in the coastal zone is required to prepare a local coastal program (LCP) for the portion of its jurisdiction within the coastal zone and to submit the LCP to the Commission for certification. An LCP includes a land use plan (LUP) which is the relevant portion of the local general plan, including any maps necessary to administer it, and the zoning ordinances, zoning district maps, and other legal instruments necessary to implement the land use plan. The policies specified in the Coastal Act are the standards by which the Commission judges LCPs for their adequacy. Certified LUPs and LCPs may be amended by local governments, but the amendments do not become effective until approved by the Commission. Additionally, the Commission is required to review each certified LCP at least once every five years to ensure LCPs are implemented properly and are still in compliance with the Coastal Act. Any new development in areas of the Commission's original jurisdiction - the tide and submerged lands as well as other public trust areas along the coast - can only be granted a coastal development permit by the Commission. Some permit decisions of local governments may be appealed to the Commission, even after LCP certification. An appealed local permit decision is stayed until the Commission acts on the appeal. The Coastal Commission and the Bay Conservation and Development Commission are the only state agencies with the authority to conduct a regulatory overview (federal consistency review) of any federal agency's action that could affect California's coastal resources (e.g., outer continental shelf oil and gas leasing; Environmental Protection Agency's designation of dredge material disposal sites in the ocean; military base projects) and federally licensed, permitted, or assisted activities (e.g., placement of fill in coastal waters pursuant to permits from the U.S. Army Corps of Engineers; highway improvement projects assisted with federal funds). The Commission must review and act on all port master plans and any amendments to them. Port master plans are required for the industrial ports of Hueneme, Los Angeles, Long Beach, and San Diego. The Commission's approval is necessary to allow port expansions to meet future growth needs. A similar requirement applies to land areas of universities in the coastal zone (e.g., the University of California campuses at Santa Cruz, Santa Barbara, and San Diego; Pepperdine University; and San Diego State University). Under recent amendments to the federal Coastal Zone Management Act, the Commission and the State Water Resources Control Board are preparing a Coastal Nonpoint Source Water Pollution Control Program. The Commission also implements a Coastal Access Program, in concert with the State Coastal Conservancy and the State Lands Commission, and maintains a Coastal Resource Information Center. 0 Return to the California Coastal Commission Home Page Last updated 6/17/1999. 2 of 2 10/29/99 09:06:1 California Coastal Commission Meetings: Ru ... ations; Previous Meeting Agendas Available h4://www.ceres.ca.gov/coastalc.omm/web/mtgpast.httnl#rules CALIFORNIA %%46W, l California Coastal Commission Meeting Information: ■ Meeting Rules and Procedures ■ 1999 Meeting Dates, and Locations,. ■ 2000 Meetina Dates and Locations ■ Previous Meeting Agendas Available on this Site ■ Possible Agenda Items in Future„ Months MEETING RULES AND PROCEDURES: SPEAKER SIGN-UP & TIME LIMITS. If you wish to speak on an item, please fill out a "Request to Speak" form and give it to a staff person before the public hearing. The forms are available near the door to the meeting room. Time limits are indicated on the speaker sign-up forms, and later in this summary, and in case of questions or disputes, the Chairman will determine the time limits for each speaker at the beginning of the public hearing. Speakers on non -permit items may be limited to five minutes or less depending on the number wishing to be heard. Time limits for permit items are combined total time for all speakers in favor of or in opposition to the project. Written comments may be of any length; you are encouraged to submit detailed information in writing to staff for distribution to Commissioners. Please provide twenty copies if possible. NO FAXs will be accepted at the meeting site. You may be able to make prior arrangements with staff or a Commissioner to send a fax, but you will be responsible for paying the hotel or meeting site for its receipt. CAMPAIGN CONTRIBUTIONS. Government Code Section 84308 requires Commissioners to disqualify themselves from voting on any matter if they have received a campaign contribution of more than $250 from an interested party. If you intend to speak on any hearing item, please indicate on your speaker slip and/or in your testimony, if you have made campaign contributions of more than $250 to any Commissioner within the last year, and if so, to which Commissioners you contributed. CONTACTS with COMMISSIONERS. New legal requirements limit communications with staff and commissioners. Written materials sent to Commissioners must be sent to staff at the same time. All non -procedural communications must become part of the record. For a summary of these requirements, please call the receptionist at (415) 904-5200. PUBLIC STATEMENTS ABOUT ITEMS NOT ON THIS AGENDA. Before the lunch recess each day there will be time for public statements about the work of the Commission other than items that are pending before the Commission. Persons wishing to speak during this period should be sure to fill out a sign-up slip, and should limit the length of the presentation to 5 minutes or less. If this public comment period is inconvenient, you may submit written comments to the Commission office, and copies will be distributed to all Commissioners. WHEN WILL MY AGENDA ITEM BE HEARD? Unfortunately, no one can predict how quickly the Commission will complete agenda items or how many will be postponed to a later date. The Commission begins each session at the time listed on the 1 of 5 10/29/99 09:12:08 California Coastal Commission Meetings: Ru ... ations; Previous Meeting Agendas Available h4://www.ceres.ca.gov/coasWcomm/web/mtgpast.html4rules Meeting Notice and considers each item in order, except in extraordinary circumstances. The Commission may consider an item even though the interested persons are not present. STAFF RECOMMENDATIONS. A written staff report & recommendation will be available for most items on this agenda. At the end of the agenda description the author's initials and a code indicating his/her headquarters office are identified (E=Eureka SF=San Francisco SC=Santa Cruz V=Ventura LB=Long Beach SD=San Diego). To encourage public participation, staff reports will be distributed 10 days before the meeting whenever possible. If you are interested in any item on this Meeting Notice contact the nearest Commission office to arrange for a copy of the staff report & recommendation to be made available to you. WAIVERS OF PERMIT & EMERGENCY PERMITS. The District Directors of the Commission's various offices will announce the Executive Director's decisions to waive coastal permit requirements and issuance of emergency permits during the "Deputy Director's Report" item at the beginning of each section of the agenda. VISUAL MATERIALS. You may use slides and other materials at the hearing. A slide projector & carousel will be available, and Commission staff can assist you in its use. All materials exhibited to the Commission during the hearing (slides, maps, etc) are part of the public record and must be kept by the Commission for 60 days after final Commission action on the matter. Your materials will be returned upon written request. PUBLIC & ADMINISTRATIVE RECORDS. Many public records on agenda items will be available for inspection at the meeting, and are available at all other times in the Commission office. Please call our office to make an appointment to see any file you are interested in. If you need a verbatim transcript of these proceedings, there will be a court reporter present at the hearing. If you decide to challenge a final decision of the Commission in Court, please request preparation of an administrative record by letter to the Administrative Records Section at the Commission office in San Francisco, and indicate in your letter a description on the agenda item and the date(s) of Commission action. Such a record will include a transcript of the proceedings at the hearing. CLOSED SESSION. At any time during the meeting the Commission may meet to consider possible and pending litigation in a session closed to the public pursuant to attorney-client privilege and statutory exemption to the Open Meeting Act (Government Code Section 11126e). ACCESS TO HEARINGS. The hearings are wheelchair accessible. If accommodation for other disabilities is required, please call (415) 904-5200. MORE INFORMATION. For more information about this agenda, contact one of the following staff members: (Del Norte, Humboldt, Mendocino) Bob Merrill (707) 445-7833, (Sonoma, Marin, San Francisco & San Mateo Counties) Chris Kern (415) 904-5260 (Santa Cruz, Monterey & San Luis Obispo Counties) Charles Lester (831) 427-4863, (Santa Barbara & Ventura Counties, Malibu & Santa Monica Mountains) Gary Timm (805) 641-0142, (Los Angeles & Orange Counties) Teresa Henry (562) 590-5071, (San Diego County) Sherilyn Sarb (619) 521-8036, (Energy) Jaime C. Kooser (415) 904-5240, (Statewide) Chris Goehler (415) 904-5200. A Telecommunication Device for the Deaf (TDD) is available at (415) 904-5200. The Coastal Commission Is not yet equipped to receive comments on any official business by electronic mail. Any information relating to official business should be sent to the appropriate Commission office using U.S. Mail or courier service. 1999 Meeting Dates and Locations 2 of 5 10/29/99 09:120 California Coastal Commission Meetings: Ru ... ations; Previous Meeting Agendas Available January 12-15, 1999 Olympic Collection Banquet & Conference Center 11301 West Olympic Blvd. Los Angeles, CA 90064 (310) 575-4585 February 2-5, 1999 Hotel Del Coronado 1500 Orange Ave. Coronado, CA 92118 (619) 435-6611 March 9-12,1999 Carmel Mission Inn 3665 Rio Road Carmel, CA 93923 (831) 624-1841 April 13-16, 1999 The Queen Mary 1126 Queens Highway Long Beach, CA 90802-6390 (562) 435-3511 May 11-14,1999 Flamingo Resort Hotel 2777 Fourth Street Santa Rosa, CA 95405 (707) 545-8530 June 7-11,1999 Radisson Hotel - Santa Barbara 1111 E. Cabrillo Blvd. Santa Barbara, CA 93103 (805) 963-0744 hnp://www.ceres.ca.gov/coastalcomm/web/mtgpast.litml4iru'es July 13-16, 1999 Marin County Board of Supervisors Chambers Administrative Bldg., Rm. 322 Marin County Civic Center San Rafael, CA 94903 (415) 499-7308 August 10-13, 1999 Wyndham Hotel At LAX 6225 West Century Blvd. Los Angeles, CA 90045 (310) 670-9000 September 14-17, 1999 Eureka Inn 7th & "F" Streets Eureka, CA 95501 (707) 442-6441 October 12-15,1999 City of Oceanside City Council Chambers 300 North Coast Highway Oceanside, CA 92054 (760) 966-8732 November 2-5,1999 FOUR POINTS HOTEL 530 Pico Blvd. Santa Monica, CA 90405 (310) 399-9344 December 7-10,1999 Marin County Board of Supervisors Chambers Administrative Bldg., Rm. 322 Marin County Civic Center San Rafael, CA 94903 (415) 499-7308 3 of 5 10/29/99 09:120 California Coastal Commission Meetings: Ru ... ations; Previous Meeting Agendas Available http://www.ceres.ca.gov/coastalcomm/web/mtgpast.htmliirul�es Approved 2000 Meeting Dates and Locations JANUARY 11-14, 2000 Four Points Hotel - Sheraton 530 Pico Blvd. Santa Monica, CA 90405 (310) 399-9344 FEBRUARY 15-18, 2000 Quality Resort — Mission Valley 875 Hotel Circle South San Diego, CA 92108 (619) 298-8282 MARCH 14-17,2000 Carmel Mission Inn 3665 Rio Road Carmel, CA 93923 (831) 624-1841 APRIL 11-14,2000 The Queen Mary 1126 Queens Hwy. Long Beach, CA 90802 (562) 435-3511 MAY 9-12, 2000 Santa Rosa (No set location) JUNE 13-% 2000 Radisson Hotel — Santa Barbara 1111 East Cabrillo Blvd. Santa Barbara, CA 93103 (805) 963-0744 JULY 11-14,2000 Marin County Board of Supervisors Chambers Administrative Bldg., Room 322 Marin County Civic Center San Rafael, CA 94903 (415) 499-7331 AUGUST 8-11,2000 Waterfront Hilton Beach Resort 21100 Pacific Coast Hwy. Huntington Beach, CA 92648 (714) 960-7873 SEPTEMBER 12-15,2000 Eureka Inn 7th and "F" Streets Eureka, CA 95501 (707) 442-6441 OCTOBER 10-13, 2000 Quality Resort — Mission Valley 875 Hotel Circle South San Diego, CA 92108 (619) 298-8282 NOVEMBER 14-17,2000 Los Angeles Area (No set location) DECEMBER 12-15,2000 San Francisco or San Rafael (No set location) 4 of 5 10/29/99 09:12:08 CALIFORNIA COASTAL COMMISSION: ROSTER OF COMMISSIONIONERS AND ALTERNATES http://www.ceres.ca.gov/coastalcomm/web/roster.htrnl CALIFORNIA CGOVERNOW A L I T N I 0ME P"A+Gt HOMEPAGE N%'N t California Coastal Commission COMMISSIONERS AND ALTERNATES Contacting Commissioners: Ex Parte Communication Reguirements The California Coastal Commission has 12 voting members and 4 non-voting members. Six of the voting members are "public members," and six are local elected officials who come from specific coastal districts. All voting members are appointed either by the Governor, Senate Rules Committee, or the Speaker of the Assembly; each appoints four commissioners, two public members and two elected officials. Each Commissioner may appoint an alternate to serve in his or her absence. The Secretaries of the Resources Agency, the Business and Transportation Agency, the Trade & Commerce Agency and the Chair of the State Lands Commission serve as non-voting members and may appoint a designee to serve in their place. Roster of Commissioners Commissioners' names are linked to their brief biographical sketches. Governor's Senate Rules Committee Assembly Speaker Appointments Appointments Appointments Cynthia McClain -Hill 333 So. Hope Street, Suite 4020 Los Angeles, CA 90071 (213) 830-9900 *2/25/99 Christina L. Desser Public Members Sara Wan, Chair 22350 Carbon Mesa Rd. Malibu, CA 90265 (310) 456-6605 *1 /11/96 Pedro Nava Cecilia Estolano 2892 Grand View Avenue Venice, CA 90291 (310) 305-3769 *3/16/99 Paula Daniels 319 2nd Street Bauer, Harris, Clinkenbeard & Nava, Kudo & Daniels, LLP Sausalito, CA 94965 LLP 12400 Wilshire Blvd., Suite 400 (415) 904-5202 925 De La Vina Street Los Angeles, CA 90025-1023 Santa Barbara, CA 93101 (310) 442-7900 *2/25/99 (805) 965-0043 *3/16/99 *3/10/97 (Initially Appointed by Assembly Speaker) **3/17/99 0%-'-L---1 A- - - L 1 of 5 10/29/99 09:17:2( CALIFORNIA COASTAL COMMISSION: ROSTER OF COMMISSIONIONERS AND ALTERNATES Norirl L oast r4ortrl L.entrai %,.oast Representative Representative Nancy Flemming , Mayor City of Eureka, City Hall 531 "K" Street Eureka, CA 95501 (707) 441-4172 *12/15/93 South Central Coast Representative Mike Reilly , Supervisor County of Sonoma 575 Administration Drive, Rm. 100 Santa Rosa, CA 95403-2887 (707) 527-2241 *3/10/97 South Coast Representative Shirley S. Dettloff, City Council Member City of Huntington Beach 2000 Main Street [Vacant] Huntington Beach, CA 92648 (714) 536-5553 *2/4/98 * date of appointment http://www.ceres.ca.gov/coastalcomnv'we'i/roster.'itm' %.oentrai 4oast Representative Dave Potter, Vice Chair Supervisor County of Monterey, District 5 1200 Aguajito Road, Suite 001 Monterey, CA 93940 (831) 647-7755 *3/10/97 **3/16/99 San Diego Coast Representative Christine Kehoe, City Council Member City of San Diego 202 "C" Street San Diego, CA 92101 (619) 236-6633 *3/10/97 **3/16/99 The four non-voting members below are appointed by their respective agencies. 2 of 5 10/29/99 09:17:2( CALIFORNIA COASTAL COMMISSION: ROSTER OF COMMISSIONIONERS AND ALTERNATES kittp:i/www.teres.ca.govicoasta.comrmwe)/roster. i•:m Trade and Commerce Resources Agency State Lands Business, Agency Representative Commission Transpoilation 43n Representative Housing Agency RepreSpentiative Kari Dohn, Mary Nichols, Paul Thayer, Executive Julie Bornstein, Undersecretary Secretary Officer Acting Deputy *8/1/99 Secretary *Appointment dates (for approximately 2 years) 'Reappointment dates or Dwight Sanders, Chief, Environmental Planning Management *6/11/81 **4/26/83 Executive Office State Lands Commission 100 Howe Ave., Suite 100 -South Sacramento, CA 95825-8202 (916) 574-1900 Business, Transportation and Housing Agency 980 9th Street Suite 2450 Sacramento, CA 95814 (916) 323-5408 3 of 5 10/29/99 09:17:2( or Michael Sweeney, Trade & Commerce Agency Undersecretary 801 K Street, Suite 1918 Sacramento, CA 95814-3520 Resources Agency (916) 322-1394 1416 Ninth Street, Room 1311 Sacramento, CA 95814-5570 (916) 653-5656 *Appointment dates (for approximately 2 years) 'Reappointment dates or Dwight Sanders, Chief, Environmental Planning Management *6/11/81 **4/26/83 Executive Office State Lands Commission 100 Howe Ave., Suite 100 -South Sacramento, CA 95825-8202 (916) 574-1900 Business, Transportation and Housing Agency 980 9th Street Suite 2450 Sacramento, CA 95814 (916) 323-5408 3 of 5 10/29/99 09:17:2( CALIFORNIA COASTAL COMMISSION: ROSTER OF COMMISSIONIONERS AND ALTERNATES http://www.ceres.ca.gov/coasta'.comnvwe':)iroster. inn Governor's Appointments Senate Rules Committee Assembly Speaker Appointments Appointments Public Members 4 of 5 10/29/99 09:17:2( John Hisserich David Allgood (For Sara Wan) (for Cecilia Estolano) [Vacant] University of Southern California 10780 Santa Monica Blvd., Suite 210 (for Cynthia McClain -Hill) 1540 Alcazar St., #CHP100 Los Angeles, CA 90049 Los Angeles, CA 90025 (310) 441-4162 ext. 302 (323) 442-2077 *3/16/99 Trent Orr Constance Rice (for Pedro Nava) (for Paula Daniels) [Vacant] 96 Manchester Street 801 South Grand, Suite 1900 (for Christina L. Desser) San Francisco, CA 94110 (415) 206-0898 Los Angeles 90017 (213) 615-1677 *3/17/99 *3/16/99 North Coast North Central Coast Central Coast Representative Representative Representative Lois Busey Annette Rose, Supervisor Troy S. Fletcher (For Nancy Flemming) (For Mike Reilly) (for Dave Potter) 3147 Dolbeer, No.6 County of Marin P.O. Box 1368 Eureka, CA 95503 Civic Center, Rm. 329 Hoopa, CA (707) 442-6369 San Rafael, CA 95546 94903-4193 (530) 625-4557 (415) 499-7331 *3/16/99 South Central Coast South Coast San Diego Coast Representative Representative Representative Fran Pavlev Patrick Kruer (For Christine Kehoe) (for Shirley Dettloff) Patrick Property Services [Vacant] 2445 -5th Avenue, Suite 400 San Diego, CA 92101 (619) 231-3637 *3/17/99 *3/16/99 4 of 5 10/29/99 09:17:2( California Coastal Commission Meetings: Ru ... ations; Previous Meeting Agendas Available i�ttp:%/www.ceres.ca.govicoasta comms«ci�m:��a` :. - Previous Meeting Agendas With Posted ReSUIts Available on this Site 1999: January, February, March, April, May, June, duly, August September, October_ 1998: january February, March, April, May, June, July, August September, October, November, Qecember 1997: January, February, March, April, May, June, July, August, September, October, November, December 1996: january, February, March, April, May, June, July, August September, Qctober, November, December 1995: November, December 0 Go to the Current Megting A e� nda. 0 Return to California Coastal Commission Home Page 5 of 5 10/29/99 09:12:01.