HomeMy WebLinkAboutLACO Associates 2019-03-08; Amendment 1 2019-06-11timum,. _ ________
CITY OF UKIAH
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
LACO ASSOCIATES and THE CITY OF UKIAH
This Amendment No. 1, entered on June 11th, 2019, revises the Agreement for
Professional services dated March 8th, 2019 between the City of Ukiah and LACO
Associates for professional consulting services relating to consulting services related to
the preparation of two Hazard Mitigation Grant Program Notices of Interest for DR -4407.
1. Amend scope of work to include two sub applications for submittal to the
HMGP program as per Exhibit A.
2. Contract Term: LACO will prepare and deliver completed sub application
materials to City for review by June 26, 2019 and submit the sub applications
by the July 5, 2019 deadline.
3. Add an additional not -to -exceed amount of $15,500, for a total revised not -to -
exceed contract amount of $19,500.
Except as expressly amended by this Amendment, all other terms remain unchanged and
in full force and effect.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS
AMENDMENT ON THE EFFECTIVE DATE:
CONSULTANT
BY:
PRINT NAME: Rodney Wilburn
CITY OF UKIAH
BY:
ATTEST
BY:
GIACOMO, CITY MANAGER
ISTINE LAWLER, CITY CLERK
DATE: June 11, 2019
DATE: L - ti - /9
DATE: 6 a'% `f GI
LACO
EXHIBIT A
Amendment No. 1
City of Ukiah
Electrical Utilities Hardening HMGP Subapplications, DR -4407
LACO Project No. 6883.35
May 21, 2019
The City of Ukiah (City) has requested professional services from LACO Associates (LACO) related to
developing subapplications for utilities hardening projects for submittal to the Federal Emergency
Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP).
PROJECT UNDERSTANDING
LACO previously supported City in developing two Notices of Interest for the program: 1) advance tree
trimming around distribution lines and 2) switching equipment, insulated conductors, and undergrounding
overhead conductors. The Notices of Interest were approved by the California Governor's Office of
Emergency Services (CALOES), the agency which provides initial approval of projects, and City has
requested further support to develop the complete subapplications for the projects.
SCOPE OF SERVICES
LACO, in consultation with City, will prepare two subapplications for submittal to the HMGP program. LACO
will develop application narratives, budgets, scopes of work, and schedule, along with other supporting
documents listed below.
Task
1000
2000
Task Description
Estimated Fee
Wind Hazard Subapplication
Fire Hazard Subapplication
Total Estimated Fees
$10,500
$5,000
$15,500
Task 1000: Wind Hazard Subapplication
LACO will develop an HMGP subapplication which will include the following sections:
• Project subapplication form and all narrative sections
• Project Scope of Work
• Project Designs
• Project Mapping
• Project Schedule
• Project Cost Estimate and Narrative
• Benefit -Cost Analysis and associated narratives
• Project Environmental Checklist and narrative
LACO will compile the subapplication materials into a compliant submittal package and, at City's request,
submit the application to CALOES.
Task 2000: Fire Hazard Subapplication
LACO will develop an HMGP subapplication which will include the following sections:
• Project subapplication form and all narrative sections
• Project Scope of Work
• Project Designs
Page 1 of 2
• Project Mapping
• Project Schedule
• Project Cost Estimate and Narrative
• Benefit -Cost Analysis and associated narratives
• Project Environmental Checklist and narrative
LACO will compile the subapplication materials into a compliant submittal package and, at City's request,
submit the application to CALOES.
DELIVERABLE
Electronic copies of all subapplication materials will be delivered to City on a compact disc or flash drive.
SCHEDULE
City will provide requested documents, to the extent possible, by May 31, 2019. LACO will prepare and deliver
completed subapplication materials to City for review by June 26, 2019, and submit the subapplication by
the July 5, 2019 submittal deadline.
FEE
LACO will invoice City based on time and materials. The estimated fee is $15,500.
SPECIAL CONDITIONS, ASSUMPTIONS, AND SERVICES NOT PROVIDED
• LACO does not make any guarantee of the viability of the project, the date upon which approvals
will be received, or the successful completion of the project. LACO does not possess any control
over the discretionary approval process employed by any involved government agency, or the
timely processing of application submittals.
• City will pay all public agency fees associated with this project.
• Task budgets are estimates of required effort; to meet project objectives, LACO may adjust the
budget allocations for tasks, but may not invoice in excess of the total estimated cost without written
approval from City.
• Tasks not specifically identified in the Scope of Services above are not included.
• Application compliance is first assessed via a review of the project benefit -cost analysis. If the project
does not generate more benefits in dollars than the lifetime cost of the project, CALOES will not
review the subapplication. All project components proposed in this scope of services will be input
into the Benefit Cost Analysis software as the first step in application development, and any project
components which do not yield an adequate benefit -cost ratio will need to be excluded from the
subapplication.
• City will provide requested project information, as available, including:
o Documentation of estimated project costs
o Mapping or coordinates identifying project locations
o Scope of work information, including any existing design drawings or standard designs
o Any vulnerability studies or other background information which contributed to project
selection
o Photos of project locations
o Implementation scheduling information
o Match and maintenance commitment letters
o Maintenance cost documentation
o Supporting documentation regarding historical outages and other impacts to infrastructure
being protected, to the extent available
o Agent Authorization Form
o Subrecipient Grants Management Assessment Form
P:\6800\6883 City of Ukiah\6883.35 Electrical Utilities Hardening HMGP\02 Service Agreements\Draft & Unsigned Agreements\6883.35
Amendment No. 1 Exhibit A 20190515.docx