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HomeMy WebLinkAbout2019-07-17 Packet Civic Center Council Chamber 300 Seminary AvenueUkiah, CA 95482 2 3 e t s a W By o r e Heather Guevara Zero Waste Mendo Z 4 Zero Waste Mendo home/office/school consultations - A place to learn ways to reduce your wasteEnglish and Spanish Facebook groupsInMunicipal and county level coordinationPublic outreachHome tours 5 Linear vs. Circular Economy/System 6 The 6 R's 7 Benefits to Zero Waste The 6 R's create 10x more jobs than disposalReduces our climate impactRedirects resources to those in need (building Conserves resources and minimizes pollutionIndividuals save money and time while living community) rather than disposing of themhealthier 8 need Refuse use plastics - FreebiesSingleFood packagingDisposable items Things you just don't Junk mail Just say 'No' to: 9 Reduce Save time, space, and sanityEverything has a home One thing in and one thing out Donate/sell items you don't need or useWait 30 days before buying something newCreate household rulesSimplifyReducing can have health benefits : Reuse Replace disposables with reusablesBuy secondhandCraft time for artists and kids!DonateGet creative and recreate 21 Repair Find someone to repairLearn how to repairBuy items that can be repaired 22 Recycle out clothing - for glass, metal, or paper Recycle what you can't refuse, reduce, reuse, or Upcycle as much as possible due to downcyclingLearn what is actually being recycledReduce your recyclablesOptRecycle worn repair 23 Rot free cotton swabs - Soiled and unlined paper productsPlastic Dryer lint Food wasteYard wastePizza boxes Compost accepted materials not in the other For Example: 24 25 26 27 go bag to leave in your car - How to Reduce Your Waste Pick one item to start; It's a processBring your own reusable shopping bags, bags or Skip the packaging Make a toFind alternatives to products once finished containers for bulk, and produce bags 28 Campaigns school Reusable Water Bottles - to - Mendocino County, its towns, and people practice Zero Waste No Straw PleaseMenstrual Cups for Those in NeedBackReusable Produce BagsCompost Stamp for Pizza BoxesOverall Vision: 29 fetched' it may - reduction dream you have for - Questions What's one habit that you feel comfortable What's one waste starting to shift?your town no matter how 'farseem? 2019 2: 31 2 MAYOR MULHEREN PRESIDING. The Pledge of Allegiance was led by Tami Bartolomei, Community Services Administrator. Mayor Mulheren made a statement in reference to the Rules of Order from the Council Handbook, and passed out a handout. Presentation was received. – Finance. (2019-30) – City Clerk. (P.O. No. 46107) 3 – Public Works. – Police. (COU No. 1718-224-A1) – Police. (COU No. 1819- 153-A1) Water Resources. No public comment was received. PUBLIC HEARING OPENED AT 6:32 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 6:32 P.M. (2019-31) PUBLIC HEARING OPENED AT 6:33 P.M. No public comment was received. 4 PUBLIC HEARING CLOSED AT 6:33 P.M. (2019-32) PUBLIC HEARING OPENED AT 6:38 P.M. No public comment was received. PUBLIC HEARING CLOSED AT 6:38 P.M. (2019-33) Report was received. 5 (COU No. 1920-001) (COU No. 1920-002) (2019-34) 6 (COU No. 1920-003) THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:35 P.M. Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 7 Direction was given to staff. 8 2 3 February 19, 2019 SENT VIA: EMAIL Mr. Jarod L. Thiele Project Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 SUBJECT: Proposal for Administrative and Implementation Services for FY 18/19 and 19/20 Russian River Confluence Program Dear Jarod: West Yost Associates (West Yost) is pleased to provide administrative and implementation services for the Russian River Confluence (RRC) program. The City of Ukiah, acting as fiscal agent, is holding RRC funds provided by the County of Sonoma and Sonoma Water. West Yost will implement RRC work for FY 18/19 and 19/20 in accordance with the Scope of Work described below. SUMMARY West Yost will provide administrative and technical support to Adriane Garayalde, RRC Coordinator, to plan, develop, maintain, facilitate and report on RRC initiatives for FY 18/19 and 19/20. The purpose of the work is to further develop the RRC program and position multiple initiatives for expansion of funding sources, regional partnerships, and growth. The work will be scheduled and coordinated with the City of Ukiah, County of Sonoma and Sonoma Water. PROPOSED SCOPE OF WORK RRC/West Yost will complete the work as generally outlined below. Task 1: RRC Program Management and Reporting The RRC will preparean annual work plan and budget and coordinate the implementation of the work plan with core partners, including the Counties of Sonoma and Mendocino, City of Ukiah, Sonoma Water, Sonoma County Regional Parks, Sonoma County Agricultural Preservation and Open Space District, and the Russian River Watershed Association. The total budget for FY 18/19 and FY 19/20 is $60,000. Adriane Garayalde, RRC Coordinator, will manage implementation of the initiatives in close coordination with West Yost staff; specific support of various initiatives is described in the 4 subsequent tasks. At the end of each fiscal year, RRC will prepare and distribute an online 2235 Mercury Way, Suite 105 Santa Rosa, CA 95407 Phone 707.543.8506 Fax 530.756.5991 westyost.com Mr. Jarod L. Thiele February 19, 2019 Page 2 Annual Report of activities, including partnership status, events hosted and attended, meetings coordinated, new collaborations, and success metrics. Task 1 Deliverables: RRC work plan and budget for FY 18/19 and 19/20, two Annual Reports (one for FY 18/19 and one for FY 19/20) (draft and final for each report). Task 2: Maintain and Expand RRC Brand The RRC will aim to expand active partnerships with key watershed stakeholders, including non-profit organizations; local, regional, state and federal agencies; tribes; and property owners. The RRC will manage and maintain the RRC website, issue periodic emails to the RRC listserv, issue social media posts monthly, and build and maintain a calendar of river-related events by coordinating with Sonoma and Mendocino county agencies and with tourism bureaus. Task 2 Deliverables: Maintain list of partners contacted, editorial calendar for website and social media posts. Task 3: Events and Promotion The RRC will host events, as possible, and as identified by the core partners, for information sharing and to expand partnerships. The RRC will promote river- or watershed-related county, regional and state conferences co-hosted by the RRC orpartnership-led programs relevant to the RRC. Task 3 Deliverables: Prepare agendas and flyers for RRC events. Prepare short summary of meetings, conferences and other events attended. Task 4: Information Sharing and Building Relationships The RRC will attend and participate in river- or watershed-related meetings, as possible, to provide information on the RRC, facilitate collaboration between agencies, organizations, tribes and other stakeholders on river- or watershed-related projects and issues. The RRC will support existing, or formation of new, stewardship and landowner groups that aim to improve the quality and health of the Russian River watershed. Task 4 Deliverables: Prepare short summary of meetings, conferences and other events attended. Task 5: Pursue Capacity Building The RRC will develop and implement a long-term funding plan to support the goals of the RRC program, create marketing materials, including a brochure that explains the mission and goals of the RRC, and identify and build relationships with possible funders and apply to funding organizations, businesses and others for resources and financial support. Task 5 Deliverables: Prepare draft and final marketing materials. Maintain list of funding organizations contacted and prepare summary of contact. 5 n\\m\\lp\\Ukiah\\Confluence Mr. Jarod L. Thiele February 19, 2019 Page 3 FEE ESTIMATE An estimated fee schedule for the above-described work for FY’s 18/19 and 19/20 is presented in Table 1 below. Based on the Scope of Work defined, the total budget for FY’s 18/19 and 19/20 is $60,000. The Scope of Work is subject to change based on opportunities and changing priorities identified by the core RRC funding partners. Work will be completed on a time-and-materials basis with a budget that will not be exceeded without the prior approval of the City of Ukiah. Table 1. Estimated Fee Schedule Estimated Fee, Estimated Fee, Task Description FY 18/19 FY 19/20 1 RRC Program Management and Reporting 3,500 7,000 2 Maintain and Expand RRC Brand 8,300 16,600 3 Events and Promotion 1,200 2,400 4 Information Sharing and Building Relationships 4,000 8,000 5 Pursue Capacity Building 3,000 6,000 Total $20,000 $40,000 West Yost appreciates the opportunity to provide services to the City of Ukiah. Please call if you have any questions or require additional information. Sincerely, WEST YOST ASSOCIATES Andrew S. Rodgers Engineering Manager ASR:srm Attachment: West Yost 2019 Rate Schedule 6 n\\m\\lp\\Ukiah\\Confluence 2019 Billing Rate Schedule (Effective January 1, 2019 through December 31, 2019) * LABOR CHARGES POSITIONS (DOLLARS PER HR) ENGINEERING Principal/Vice President$298 Engineering/Scientist/Geologist Manager I / II$274 / $287 Principal Engineer/Scientist/Geologist I / II$249 / $264 Senior Engineer/Scientist/Geologist I / II$223 / $234 Associate Engineer/Scientist/Geologist I / II$194 / $208 Engineer/Scientist/Geologist I / II$157 / $182 Engineering Aide$90 Administrative I / II / III / IV$79 / $100 / $120 / $133 ENGINEERING TECHNOLOGY Engineering Tech Manager I / II$283 / $294 Principal Tech Specialist I / II$260 / $271 Senior Tech Specialist I / II$238 / $249 Senior GIS Analyst$217 GIS Analyst$205 Technical Specialist I / II / III / IV$151 / $173 / $195 / $216 CAD Manager$173 CAD Designer I / II$134 / $150 CONSTRUCTION MANAGEMENT Senior Construction Manager$283 Construction Manager I / II / III / IV$170 / $182 / $195 / $246 Resident Inspector (Prevailing Wage Groups 4 / 3 / 2 / 1)$149/ $166 / $185 / $192 Apprentice Inspector$135 CM Administrative I / II$73 / $97 Field Services $192 Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. Mileage will be billed at the current Federal Rate and Travel will be billed at cost. Subconsultants will be billed at actual cost plus 10%. Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. 7 * This schedule is updated annually Rates-1 2019 Billing Rate Schedule (continued) (Effective January 1, 2019 through December 31, 2019) * Equipment Charges EQUIPMENTBILLING RATES Gas Detector$80/day Hydrant Pressure Gage$10/day Hydrant Pressure Recorder, Standard$40/day Hydrant Pressure Recorder, Impulse (Transient)$55/day Trimble GPS Î Geo 7x$220/day Vehicle$10/hour Water Flow Probe Meter$20/day Water Quality Multimeter$185/day Well Sounder$30/day 8 * This schedule is updated annually Rates-2 2 3 BUUBDINFOU2 Qvsdibtf!Psefs Gjtdbm!ZfbsQbhfpg 312:22 UIJT!OVNCFS!NVTU!BQQFBS!PO!BMM!JOWPJDFT- QBDLBHFT!BOE!TIJQQJOH!QBQFST/ C Qvsdibtf DJUZ!PG!VLJBI 57257.12 J Psefs!$ BUUO;!BDDPVOUT!QBZBCMF M 411!TFNJOBSZ!BWFOVF M VLJBI-!DB!:6593 Efmjwfsz!nvtu!cf!nbef!xjuijo U eppst!pg!tqfdjgjfe!eftujobujpo/ P T W QFUFSTPO!DBUDJUZ!PG!VLJBI!.!XXUQ I 4821!SFHJPOBM!QBSLXBZ411!QMBOU!SPBE F J TBOUB!SPTB!DB!:5614VLJBI!DB!:6593 O Q E P U S P Wfoeps!Qipof!OvncfsWfoeps!Gby!OvncfsCvzfsEbuf!PsefsfeEbuf!Sfrvjsfe 911.883.3451Nbsz!Xjmmjbntpo170380312:180190312: Efmjwfsz!SfgfsfodfTbmft!Uby!Sbuf Gsfjhiu!Nfuipe0UfsntEfqbsunfou0Mpdbujpo 1/111 EBWFVLJBI!0!OFU!41XBTUF!XBUFS!USFBUNFOU Jufn$Eftdsjqujpo0Qbsu!Op/RuzVPNVoju!QsjdfFyufoefe!Qsjdf !!2QFS!NPOUI!SFOUBM!PG!311LX!3880591!WPMU-!42/1FBDI%4-:4:/111%4-:4:/11 QIBTF!HFOFSBUPS!XJUI!35!IPVS!GVFM!UBOL !!3QFS!NPOUI!SFOUBM!PG!)3*!71!LX!2310351!WPMU!23/1FBDI%2-911/111%4-711/11 QIBTF!HFOFSBUPS!XJUI!35!IPVS!GVFM!UBOL !!4QFS!NPOUI!SFOUBM!QPXFS!DBCMFT!GPS!BCPWF2/1FBDI%611/111%611/11 HFOFSBUPST!6.!36!GU/!SVOT!501!EMP!QPXFS DBCMFT!BOE!3.!36GU!SVOT!$3!GPVS!DPOEVDUPS DBCMFT !!5QSPWJEF!QPXFS!HFOFSBUJPO!UFDIOJDJBO!UP2/1FBDI%2-923/111%2-923/11 PQFSBUF!UFNQPSBSZ!HFOFSBUPST!GPS!POF GVMM!EBZ/ SFR!F51215!'!F51214 QFS!RVPUF!EBUFE!70360312: HFOFSBUPS!NBJOUFOBODF!A!%4/610HFO!TFU!QFS IPVS!PG!VTBHF EFMJWFSZ!BOE!QJDL!VQ!A!%236/110IPVS HFOFSBUPS!SFGVFMJOH!BGUFS!SFOUBM!JG SFRVJSFE!7/:60HBM!UCE DI!12!UP!JODSFBTF!DBCMF!DPTU!UP!DPWFS BEEJUJPOBMMZ!SFRVFTUFE!DBCMFT 4 CzCz Qvsdibtjoh!Tvqfswjtps WFOEPS!DPQZQP!Upubm%:-962/11 2 3 4 Ns/!Kbspe!Uijfmf!!!Qbhf!3! 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Dpvouz!pg!Nfoepdjop! 4 2 3 4 LƷĻƒ ƚƷğƌ $5,412.00$8,300.00$8,300.00$3,500.00 $13,056.00$13,000.00$10,560.00 $62,128.00$62,128.00 $48.00$80.00$33.00 ƓźƷ tƩźĭĻ $8,300.00$8,300.00$3,500.00 $13,000.00 Gregg Simpson Trucking 11 Highland StreetUkiah, CA 95482N/A LƷĻƒ ƚƷğƌ $3,612.00$7,399.92$7,980.24$3,310.00$5,700.00$2,790.00 $12,144.80 $42,936.96$42,936.96 $44.65$56.06$48.66 ƓźƷ tƩźĭĻ $3,612.00$3,310.00$5,700.00$2,790.00 Diamond D Construction, LLC 650 Blue Oak DrUkiah, CA 95482N/A $$$$$$$ LSLSLS SFSFSF EA ƓźƷ ƚŅ aĻğƭǒƩĻ 1111 272132164 vǒğƓƷźƷǤ 2 2019-07-10 CONCRETE SIDEWALKADA RAMP WITH BOTTOM AND TOP LANDINGDEMOLITION AND LEVELING OF NEW PARKING LOCATIONAPPLY ASPHALT AND NEW STRIPINGLANDSCAPE REMOVAL AND REPLACEMENTMOBILIZATION AND DEMOLITIONSAFELY RE-LOCATE MONUMENT TO NEW LOCATION (3' BACK OF EXISTING LOCATION) LƷĻƒ 5ĻƭĭƩźƦƷźƚƓ City of Ukiah EV CHARGING STATION PROJECTOwner:Bid Opening:Bid Results - EV Charging Station Project 1234567 Bid List Total Bid Listed Subs LƷĻƒ ϔ BUUBDINFOU 5 6 7 8 9 : 21 22 23 24 25 26 2 3 4 Buubdinfou2 PSEJOBODF!OP/!````! ! 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A modification substantially changes the physical dimensions of an eligible support structure if it meets any of the following criteria: (i) For towers other than towers in the public rights-of-way, it increases the height of the tower by more than 10% or by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty feet, whichever is greater; for other eligible support structures, it increases the height of the structure by more than 10% or more than ten feet, whichever is greater; (A) Changes in height should be measured from the original support structure in cases where deployments are or will be separated horizontally, such as on buildings' rooftops; in other circumstances, changes in height should be measured from the dimensions of the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved prior to the passage of the Spectrum Act. 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Dpnnvojdbujpot!Gbdjmjujft-!ps!nvmujqmf!Qfsnjut/!Uif!Djuz tjuft!xjuijo!b!dpotpmjebufe!Bqqmjdbujpo!tibmm!opu!efmbz!ps!bggfdu!puifs!tjuft! tvcnjuufe!jo!uif!tbnf!Bqqmjdbujpo/!Uif!Djuz!tibmm!hsbou!b!Qfsnju)t*!gps!boz!boe! bmm!tjuft!jo!b!dpotpmjebufe!Bqqmjdbujpo!uibu!ju!epft!opu!puifsxjtf!efoz-!tvckfdu!up! uif!sfrvjsfnfout!pg!uijt!Tfdujpo/! c/!Sfwjfx!pg!Fmjhjcmf!Gbdjmjujft!Sfrvftut/!Opuxjuituboejoh!boz!puifs!qspwjtjpo!pg!uijt! Bsujdmf-!uif!Djuz!tibmm!bqqspwf!xjuijo!tjyuz!)71*!ebzt!boe!nbz!opu!efoz!Bqqmjdbujpot!gps! Fmjhjcmf!Gbdjmjujft!Sfrvftut!bddpsejoh!up!uif!qspdfevsft!ftubcmjtife!voefs!58!D/G/S/! 3 2/7211)d*/! 2 Review of applications. A State or local government may not deny and shall approve any eligible facilities request for modification of an eligible support structure that does not substantially change the physical dimensions of such structure. (1) Documentation requirement for review. When an applicant asserts in writing that a request for modification is covered by this section, a State or local government may require the applicant to provide documentation or information only to the extent reasonably related to determining whether the request meets the requirements of this section. A State or local government may not require an applicant to submit any other documentation, including but not limited to documentation intended to illustrate the need for such wireless facilities or to justify the business decision to modify such wireless facilities. (2) Timeframe for review. Within 60 days of the date on which an applicant submits a request seeking approval under this section, the State or local government shall approve the application unless it determines that the application is not covered by this section. (3) Tolling of the timeframe for review. The 60-day period begins to run when the application is filed, and may be tolled only by 9 23 d/!Tnbmm!Xjsfmftt!Gbdjmjujft<!Nbyjnvn!Ifjhiu<!Puifs!Sfrvjsfnfout. 2/!Nbyjnvn!Tj{f!pg!Qfsnjuufe!Vtf/!Tnbmm!Xjsfmftt!Gbdjmjujft-!boe!ofx-! npejgjfe!ps!Sfqmbdfnfou!Qpmft-!Upxfst!boe!Tvqqpsu!Tusvduvsft!)tvckfdu!up! uif!gvsuifs!mjnjubujpo!gps!Sfqmbdfnfou!pg!Tvqqpsu!Tusvduvsft!eftdsjcfe!jo! Tvctfdujpo!3511/3/bb!bcpwf!up!cf!vtfe!gps!Dpmmpdbujpo!pg!Tnbmm!Xjsfmftt! Gbdjmjujft!nbz!cf!qmbdfe!jo!uif!Qvcmjd!Sjhiu!pg!Xbz!!bt!b!qfsnjuufe!vtf!jo! bddpsebodf!xjui!uijt!Tvctfdujpo!3512/3-!tvckfdu!up!uif!gpmmpxjoh! sfrvjsfnfout;! )B*!Ofx!Qpmft-!cvu!opu!ofx!Upxfst-!!nbz!cf!jotubmmfe!jo!uif!Qvcmjd! SPX!bt!mpoh!bt!uifjs!jotubmmbujpo!gbdjmjubuft!uif!fyufotjpo!pg! fyjtujoh!qpmf!mjoft!ps!epft!opu!sftvmu!jo!uif!dsfbujpo!pg!qbsbmmfm! qbuit!pg!qpmft!ps!fydffe!uif!hsfbufs!pg; j/!Gjwf!)6*!gffu!bcpwf!uif!ubmmftu!fyjtujoh!Qpmf-!Upxfs-!ps! Tvqqpsu!Tusvduvsf!opu!fydffejoh!61!gffu!jo!uif!Qvcmjd! SPX-!jo!qmbdf!bt!pg!uif!fggfdujwf!ebuf!pg!uijt!Bsujdmf-!boe! mpdbufe!xjuijo!611!gffu!pg!uif!ofx!qspqptfe!Qpmf-!Upxfs-! qpmft!xifsf!sfrvjsfe!cz!uif!fmfdusjdbm!vujmjuz!tfqbsbujpo! sfrvjsfnfout<!ps! ! jj/!Gjguz!)61*!gffu!bcpwf!hspvoe!mfwfm/! )C*!Fbdi!npejgjfe!ps!Sfqmbdfnfou!Qpmf-!Upxfs-!ps!Tvqqpsu!Tusvduvsf! jotubmmfe!jo!uif!Qvcmjd!SPX!tibmm!opu!fydffe!uif!hsfbufs!pg;! j/!gjwf!)6*!gffu!bcpwf!uif!ifjhiu!pg!uif!Qpmf-!Upxfs!ps! Tvqqpsu!Tusvduvsf!cfjoh!npejgjfe!ps!sfqmbdfe!jo!qmbdf!bt! pg!uif!fggfdujwf!ebuf!pg!uijt!Bsujdmf<!ps!ufo!)21*!gffu!po! mutual agreement or in cases where the reviewing State or local government determines that the application is incomplete. The timeframe for review is not tolled by a moratorium on the review of applications. (i) To toll the timeframe for incompleteness, the reviewing State or local government must provide written notice to the applicant within 30 days of receipt of the application, clearly and specifically delineating all missing documents or information. Such delineated information is limited to documents or information meeting the standard under paragraph (c)(1) of this section. (ii) The timeframe for review begins running again when the applicant makes a supplemental submission in response to the State or local government's notice of incompleteness. (iii) Following a supplemental submission, the State or local government will have 10 days to notify the applicant that the supplemental submission did not provide the information identified in the original notice delineating missing information. The timeframe is tolled in the case of second or subsequent notices pursuant to the procedures identified in this paragraph (c)(3). Second or subsequent notices of incompleteness may not specify missing documents or information that were not delineated in the original notice of incompleteness. (4) Failure to act. In the event the reviewing State or local government fails to approve or deny a request seeking approval under this section within the timeframe for review (accounting for any tolling), the request shall be deemed granted. The deemed grant does not become effective until the applicant notifies the applicable reviewing authority in writing after the review period has expired (accounting for any tolling) that the application has been deemed granted. (5) Remedies. 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BCTUBJO;! ! ! ```````````````!!!! Nbvsffo!Nvmifsfo-!Nbzps! ! BUUFTU;! ! ! ```````!!!! Lsjtujof!Mbxmfs-!Djuz!Dmfsl 24 38 BqqfoejyB AGREEMENT BETWEEN THE CITY OF UKIAH AND _________________ FOR THE USE OF LICENSOR PROPERTY IN CONNECTION WITH THE OPERATION OF A WIRELESS NETWORK This Agreement is made and entered into by and between the City of Ukiah, a municipal ____________, a _______________ RECITALS This Agreement is made with reference to the following Recitals, each of which is deemed to be a material term and provision of this Agreement: A.Licensor is the owner of certain municipal facilities located in the public rights- of-way situated within the city limits of the City of Ukiah, California. B.Licensor also shares the use of certain non-municipal facilities located in the public rights-of-way situated within the city limits of the City of Ukiah, California, pursuant to the Ukiah Joint Use Agreement. C.Licensee is duly organized and existing under the laws of the State of California, and its lawful successors, assigns, and transferees, are authorized to conduct business in the State of California. D.Licensee desires to construct, operate and maintain communication sites from Licensor-owned and non-owned poles situated in said public rights-of-way and, for such purpose, desires to locate, place, attach, install, operate, control, and maintain antennas and other related wireless communication equipment consistent with small cell technology on Licensor- owned and non-owned poles in said public rights-of-way. E.-of-way use requirements as provided herein and as required in applicable site supplement agreements. F.Licensee is willing to compensate Licensor in exchange for a grant and right to use and physically occupy portions of the poles and/or the public rights-of-way as provided herein. AGREEMENT 1.Definitions and Exhibits. 1.1.Definitions. For the purposes of this Agreement and all Exhibits attached hereto, the following terms, phrases, words and derivations shall have the meaning given herein. 39 1 Ukiah/Verizon Wireless Master Agreement 11318824_2 (a)!Agreement means this Agreement for the Use of Licensor Property in Connection with the Operation of a Wireless Network. (b)!Attachment Fee or Pole Attachment Fee means that fee described in Section 4.1 of this Agreement. (c)!City means the City of Ukiah. (d)!Code means the Ukiah City Code and applicable federal and state codes. (e)!Equipment means Small Cell antennas and other wireless communications equipment utilizing small cell technology that is specifically identified and depicted in Exhibit 1 attached to each Site Supplement. (f)!EUSERC Requirements means requirements set forth by the Electric Utility Service Equipment Requirements Committee. (g)!Hazardous Substance means any substance, chemical or waste that is identified as hazardous or toxic in any applicable federal, state or local law or regulation, including but not limited to petroleum products and asbestos. (h)!Interference means physical interference and radio frequency interference. (i)!Laws means any and all applicable statutes, constitutions, ordinances, resolutions, regulations, judicial decisions, rules, permits, approvals or other applicable requirements of Licensor or any other governmental activities under this Agreement or having jurisdiction that is applicable to any aspect of this Agreement, including the Code, that are in force on date of the execution of this Agreement, and as they may be lawfully enacted, issued or amended during the term of this Agreement. (j)!Municipal Facility or Municipal Facilities means those Licensor owned streetlight poles and utility poles located in the ROW that are designated or approved by Licensor as being suitable for placement of Equipment and over which Licensor exercises control, including under the Ukiah Joint Use Agreement. (k)!Non-Municipal Facility or Non-Municipal Facilities means those non- Licensor owned streetlight poles and utility poles located in the ROW that are designated or approved by Licensor as being suitable for placement of Equipment and over which Licensor is a permitted user under the Ukiah Joint Use Agreement. 3: 2 Ukiah/Verizon Wireless Master Agreement 11318824_2 (l)!Permit means a permit issued and described in accordance with Laws, which is used to regulate, monitor and control improvement, construction or excavation activities, or other work or activity, occurring upon or otherwise affecting the City ROW. (m)!Physical interference means where equipment, vegetation or a structure obstruction in a necessary line-of-sight path. (n)!Radio frequency interference means the radiation or conduction of radio frequency energy (or electronic noise) produced by electrical and electronic devices at levels that interfere with the operation of adjacent equipment. (o)!ROW means the surface of and the space above and below roads, streets and alley rights-of-way and public utility easements now or hereafter located and existing within the city limits of the City of Ukiah, California, and dedicated or accepted for public use by the City or in which the City has a right of use for public purposes, and, subject to the consent of Licensor, other public ways of any type whatsoever now or hereafter located and existing within the city limits of the City of Ukiah, California. (p)!Site Supplement means the form of the license granted by this Agreement, described in Section 2 below, and shown on Exhibit A. (q)!Small Cell means compact communication sites in a mobile network but providing a smaller coverage area than traditional macrocells. (r)!Term means the period that this Agreement is in effect as described in Section 3.1 of this Agreement. (s)!Ukiah Joint Use Agreement means the Agreement dated January 3, 1918, as amended by an Agreement dated October 10, 1930, among Licensor, the predecessor to AT&T and a subsidiary of Comcast Corporation, under which Licensor owns and shares poles within the ROW. (t)!Ukiah Joint Use Agreement Parties means the other parties to the Ukiah Joint Use Agreement whose consent is required prior to any use by Licensee of Non-Municipal Facilities. 1.2.!Exhibits. The following numbered documents, which are occasionally referred to in this Agreement, are formally incorporated and made part of this Agreement by this reference: (a)!Exhibit A: Site Supplement. 41 3 Ukiah/Verizon Wireless Master Agreement 11318824_2 (b)!Exhibit B: Minimum Limits of Insurance. (c)!Exhibit C: Ukiah Joint Use Agreement. In the event of any conflict or ambiguity between this Agreement, including the above- then this Agreement, together with the Exhibits, shall govern and prevail. In the event of any conflict or ambiguity between this Agreement, including the Exhibits, and any Site Supplement, then this Agreement shall govern and prevail unless otherwise stated in the Site Supplement. 2.!Site Supplement Granted and Terms. 2.1.!Scope. Licensor, acting in its proprietary capacity as the owner of Municipal Facilities in the ROW, does grant to Licensee a non-exclusive license to use the Municipal Facilities identified in Exhibit 1 to each Site Supplement to attach, install, operate, maintain, upgrade, remove, reattach, reinstall, relocate and replace the Equipment that may be required or desired to operate a Small Cell site (the ms, conditions and other provisions set forth in this Agreement, to applicable provisions of the Code, the requirements of Licensor issued Permits, any applicable provisions of the Ukiah Joint Use Agreement and all applicable Laws and reasonable regulations of any regulatory agency having competent jurisdiction. 2.2.!Use of Licensor Property. The Site Supplement allows Licensee to access, occupy and use allocated available space on the Municipal Facility pole identified in Exhibit 1 to each Site Supplement to attach, install, operate, maintain, upgrade, remove, reattach, reinstall, relocate and replace the Equipment, as depicted in such Exhibit 1, solely for the purpose of Licensee operating a Small Cell site. Subject to any limitations and conditions required by this Agreement or by any Permit or approvals issued by Licensor in association with any installations, including, without limitation, any conditions reasonably required by Licensor to address impacts on private property adjacent to the applicable Municipal Facility pole, the Site Supplement also allows the installation, operation and maintenance of ground based, pad mounted equipment cabinets and/or power pedestals needed for the operation of Equipment attached to any of the Municipal Facilities, together with any related conduit, cable or wiring, with the location of any such cabinet or pedestal determined in connection with the issuance of any Permit (if needed). With limited exceptions, such as in case of emergency, Licensee shall have access to the Municipal Facilities upon which Equipment is installed twenty- four (24) hours a day, seven (7) days a week, provided, however, if such access requires entry onto private property or unduly interferes with access to or the quiet enjoyment of private property, Licensee shall coordinate its access with the owner or occupant of such private property to avoid or minimize the impacts of the use. 42 4 Ukiah/Verizon Wireless Master Agreement 11318824_2 2.3.!Limitations on Use. Except as otherwise expressly provided herein, the Site Supplement does not authorize Licensee to: (a)!Occupy or use any poles, improvements or structures of any kind, or any underground areas, whether within or without the ROW, other than the items depicted in Exhibit 1 attached to a Site Supplement; (b)!Occupy or use any poles, improvements or structures of any kind, whether within or without the ROW, that are located within one hundred feet (c)!Subject to Section 2.5 below, enter upon public property and attach, install, operate, maintain, upgrade, remove, reattach, reinstall, relocate, and/or replace any item of equipment in or on poles or other structures not owned by and under the control of Licensor and located within the ROW, unless Licensor is a permitted user under the Ukiah Joint Use Agreement. 2.4.!Alterations. If Licensee proposes to install Equipment which is different in any material way from the then-existing and approved Equipment, then Licensee shall first obtain the written approval for the use and installation of the unauthorized Equipment from an authorized representative of Licensor. In addition to any other submittal requirements, and if requested by Licensor, Licensee shall provide cilities upon which it intends to modify Equipment in the ROW. Notwithstanding the foregoing, Licensee may modify its Equipment with like-kind or similar Equipment in accordance with any Permit issued without prior written approval of Licensor. 2.5.!Additional Installations. If adequate Municipal Facilities do not exist and existing Municipal Facilities cannot be upgraded to be made adequate for the attachment of Equipment, Licensee may install its Equipment on the Non-Municipal Facilities or other poles in the ROW lawfully owned and operated by third parties. Subject to obtaining the written permission of the Ukiah Joint Use Agreement Parties or other owner(s) of the affected property and any required Permits (and paying any fees approved in advance by Licensee), Licensor hereby authorizes and allows Licensee to enter upon the ROW and to attach, install, operate, maintain, remove, reattach, reinstall, relocate and replace Equipment in or on Non-Municipal Facilities or other poles or other structures lawfully owned and operated by the Ukiah Joint Use Agreement Parties or other public utility companies or property owners located within or outside the ROW as may be permitted by such parties and the Ukiah Joint Use Agreement, if applicable. In such situation, a Site Supplement shall be required but a Pole Attachment Fee need not be paid. Licensee shall furnish to Licensor documentation in a form acceptable to Licensor of such permission from the individual utility or property owner responsible. Further, where Municipal Facilities exist that can be made 43 5 Ukiah/Verizon Wireless Master Agreement 11318824_2 adequate for the attachment of Equipment, Licensee may not install new poles or structures or create a parallel path or route for its equipment, provided, however, that Licensee may install additional poles or structures if necessary to complete a path or route where existing Municipal Facilities terminate. Nothing herein is intended to limit (i) any rights Licensee may have in accordance with Laws or the Code to install its own poles in the ROW if Licensor and Licensee are unable to mutually agree to enter into a Site Supplement, or if adequate Municipal Facilities do not exist and existing Municipal Facilities cannot be upgraded to be made adequate for the attachment of Equipment subject to necessary Permits, or (ii), except as otherwise expressly set forth herein, any rights of Licensor under Laws or the Code to regulate and charge for the use of the ROW or to regulate the use of property outside the ROW. 3.!Term of Supplements and Agreement; Cancellation; Termination; Removal or Abandonment at Expiration. 3.1.!Agreement Term. This Agreement shall be in effect for a period of no less than ten (10) years commencing on the date that this Agreement is fully executed (the omatically be extended for three (3) Licensor or Licensee provides written notice to the other party of its intent not to extend at least ninety (90) days prior to the end of the applicable term, provided, however, that at the time of the extension, Licensee is not in Default, after written notice and the expiration of any applicable cure period, under this Agreement. 3.2.!Supplement Term. Each Site Supplement shall be in effect for a period of ten with each Site Supplement, and expiring on the day before the tenth (10th) anniversary of the Commencement Date unless sooner cancelled or terminated as provided herein ( Default of the Site Supplement, the Supplement Term will automatically be extended for up to three (3), successive, five (5) year periods (each, a year extension of the Supplement Term commencing immediately upon the expiration of the initial period of the Supplement Term, and each additional five (5) year extension of the Supplement Term commencing immediately upon the expiration of the preceding additional period of the Supplement Term unless notice of non-extension is provided to Licensor by Licensee prior to the commencement of the succeeding Supplement Renewal Term. All of the provisions of this Agreement shall be in effect during the Supplement Term and any extension of the Supplement Term regardless of whether or not the term of the Agreement has expired. No new Site Supplement shall be entered into during the last Agreement Renewal Term unless an amendment to this Agreement has been entered into extending the Term. 3.3.!Cancellation. 44 6 Ukiah/Verizon Wireless Master Agreement 11318824_2 (a)!Licensee may cancel this Agreement or any Site Supplement before the date of expiration by providing Licensor with ninety (90) days express written notice of cancellation. Any prepaid Pole Attachment Fee shall be retained by Licensor. This Agreement and all Site Supplements may only be cancelled or terminated as provided in this Agreement or any Site Supplement. (b)!Except as otherwise provided herein, Licensor may terminate this any Supplement, for Cause upon ten (10) days' prior written notice sent by Licensor to Licensee; in that event, Licensor may exercise its legal rights and/or equitable remedies hereby reserved under this Agreement or in law or equity at any time, including, without limitation, the right to recover any uncollected annual costs and fees that would be due and payable by Licensee to Licensor if this Agreement had not been terminated during the Term for Cause. A (i) Licensee has failed to cure a material Default of this Agreement within thirty (30) days after it receives efault can be cured and such cure reasonably requires more than thirty (30) days to achieve, fails to commence such cure within the specified period but, thereafter, diligently continues such cure until completion thereof; (ii) the California Public or other agency exercising jurisdiction over Licensee has, by final order or action that is no longer subject to appeal, terminated or otherwise revoked the Licensee's approval, authorization, certification or license to operate the Equipment, to provide communications service, or to transact business; or (iii) the Licensee's authority to do business in California has expired or is rescinded or terminated by final order or action that is no longer subject to appeal. 3.4.!Changes in Law. The Parties acknowledge that the subject of wireline and wireless communications facilities in the context of pole attachments has been addressed and continues to be addressed by federal and California authorities. If, during the term of this Agreement, a Law is adopted, amended or repealed and is made binding upon the City and is applicable to this Agreement, then the Parties agree to negotiate in good faith an amendment to this Agreement (or a new agreement, as the case may be) to the extent necessary (if at all) to comply with such Law. If the Parties cannot mutually agree to an amendment to this Agreement (or a new agreement) within three (3) months after a Party receives the other Party's request to negotiate an amendment to this Agreement (or a new agreement, as the case may be) pursuant to this Section, then the Parties will agree to submit the dispute to mediation and non-binding arbitration under mutually acceptable terms and conditions. 45 7 Ukiah/Verizon Wireless Master Agreement 11318824_2 3.5.!Abandonment. If Licensee abandons the use of a Municipal Facilities location for a period of six (6) or more consecutive months, the Equipment for such Municipal Facilities shall be removed at the expense of Licensee. In the event Licensee is unable or refuses to remove such Equipment when requested by Licensor, see and Licensee shall be responsible for all costs incurred for such removal and shall reimburse Licensor within forty-five (45) days of the Equipment removal. 4.!Fees and Charges. Licensee shall be solely responsible for the payment of all fees and charge those set forth as follows: 4.1.!Pole Attachment Fee. Licensee shall pay to Licensor an annual fee for each Site Supplement pursuant to the following table: Year: Pole Attachment Fee: 2018 $94.00 2019 $97.00 2020 $100.00 2021 $103.00 2022 $106.00 2023 $109.00 2024 $112.00 2025 $115.00 2026 $118.00 2027 $122.00 2028 $126.00 2029 $130.00 2030 $134.00 The initial Pole Attachment Fee for each Site Supplement shall be due as of the Effective Date of each such Site Supplement, and shall not be prorated for any partial initial year. Thereafter, the Pole Attachment Fee for each Site Supplement shall be due on or before January 1 of each year during the Supplement Term (or until such earlier time as such Site Supplement is terminated). Notwithstanding the foregoing, Licensor and Licensee acknowledge and agree that the initial Pole Attachment Fee payment for any Site Supplement hereunder may not actually be paid by Licensee until sixty (60) days after the Effective Date of such Site Supplement. Commencing on January 1, 2031, the annual Pole Attachment Fee shall be increased by three percent (3%) annually over the rate previously in effect, such amount to be rounded up or down, as applicable, to the nearest whole dollar. Licensor also hereby agrees to provide to Licensee (i) a completed, current version of Internal Revenue 46 8 Ukiah/Verizon Wireless Master Agreement 11318824_2 Service Form W-9, or equivalent; and (ii) complete and fully executed state and local withholding forms if required. 4.2.!Permit and Additional Charges. No payment is collected under this Agreement for any Permit issued in connection with the installation of Equipment at any Municipal Facility. Permit requirements, fees and charges are solely governed by the requirements imposed by the Code and approved policies and procedures. Fees and charges for any such Permit will be collected at the time such a Permit is applied for and issued. In the event work will be required to be done by Licensor in connection with the installation of any Equipment (cable pulls, transformer connections/upgrades, etc.), Licensee will be responsible for payment to Licensor for such work, which work shall be approved in advance by Licensee. The cost of said work will be based on a time and materials basis and payment shall be made to Licensor within forty-five (45) days of submittal of the invoice to Licensee for the work. Determination of any necessary work to be done by Licensor will be established at the time each Site Supplement is negotiated, approved and a subsequent application for new service is received by Licensor, and shall be stated in the Site Supplement. 4.3.!Taxes. Licensee shall pay all applicable city, county and state taxes levied, assessed or imposed by reason of this Agreement or those related to any of and Taxation Code section 107.6, Licensee is advised that it is solely responsible for the payment of possessory interest taxes due under Revenue and Taxation Code section 107 et seq. 4.4.!Electric meter. Licensee shall install or cause to be installed a separate electric ted equipment cabinet as required by the EUSERC and Licensor. Licensee shall be responsible for paying all applicable costs to provide service, including energy rate charges for any electricity furnished by a utility to the Equipment. In lieu of installing a meter, Licensor may, at its sole discretion, provide electricity to Licensee under any particular Site Supplement. In this event, Licensor and Licensee may mutually agree to a monthly fixed estimated kilowatt hour usage per service location based upon the proposed equipment electrical ratings and a calculated electricity usage based on other metered sites utilizing similar equipment, which fixed kilowatt hour usage amount shall be stated in the applicable Site Supplement. Licensee shall pay Licensor within thirty (30) days after receipt of an invoice from Licensor for any such fixed kilowatt hour usage, or metered kilowatt hour usage if the provision of such service is metered or submetered, at the applicable commercial rates in effect at the time of the billing, including the cost per kilowatt hour and other charges included in the applicable commercial rate. All invoices for electricity consumption shall be sent by Licensor to Licensee at Verizon Wireless, P.O. Box 2375, Spokane, Washington 99210-2375. 47 9 Ukiah/Verizon Wireless Master Agreement 11318824_2 Said fixed kilowatt hour usage will be subject to change following any alteration to the proposed equipment electrical ratings. 4.5.!Payments Made. All fees and/or additional payments shall be payable to Licensor. All payments shall be in lawful money of the United States of America, and shall be by check onlyelectronic funds transfer or credit card payments will not be accepted. 4.6.!Late Fee. Any Pole Attachment Fee or other fee due by Licensee hereunder that remains unpaid for more than thirty (30) days after receipt of notice from Licensor of the non-receipt thereof shall be subject to interest at the rate of one Pole Attachment Fee or other fee, including accrued interest, during such thirty (30) day period shall be treated as a material Default under this Agreement. 5.!Additional License and Permits Required by Code. To the extent not in contravention of any applicable Law, all of the Equipment will be installed, operated and maintained by or on behalf of Licensee in accordance with applicable provisions of the Code regulating wireless communications facilities. Licensee or its designee will be required to apply for and obtain a Permit issued by Licensor for work performed within the ROW, and the ROW will be used according to the plans submitted by Licensee and approved by Licensor in issuing a Permit. Execution of this Agreement or any Site Supplement does not constitute the issuance of a Permit. Additionally, Licensee will be required to submit an application for new electric service for each installation in accordance with all policies 6.!Basic Design and Installation Requirements for Using Municipal Facilities. The basic design of the Equipment will be depicted in Exhibit 1 to each Site Supplement. All cost and expense and in a good and workmanlike manner, in accordance with any applicable industry standard, in accordance with Licensor standards, and promptly completed. When Licensor and Licensee have agreed on an existing Municipal Facility location as Equipment but the existing Licensor-owned pole needs to be replaced or modified to accommodate the Equipment, then Licensee shall pay to Licensor all costs related to replacing the Licensor-owned pole and/or other work to accommodate the Equipment on the pole, including but not limited to installation of the replacement pole (the whether used by the Ukiah Joint Use Agreement Parties or any other user, transfer of the streetlight fixtures and/or other items attached to the existing Licensor-owned pole to the Replacement Pole, and removal and salvage of the existing Licensor-owned pole, provided, however, that the approximate amount of such costs shall be approved in advance by Licensee. Payment of the replacement or modification costs shall not provide Licensee with any ownership interest in the Replacement Pole, and Licensor shall be deemed to own the original Licensor-owned pole and the Replacement Pole. The 48 10 Ukiah/Verizon Wireless Master Agreement 11318824_2 installation or attachment of the Equipment using the Replacement Pole shall be at shall be done by Licensor, unless otherwise agreed to in the Site Supplement, and Licensee shall pay for all costs in accordance with Section 4.2. In no case will Licensee have access to or ability to occupy any conduits owned by Licensor. The costs of such work shall be approved in advance by Licensee and stated in the applicable Site Supplement. 7.!Common Conditions or Requirements Applicable to Site Supplements Issued Under this Agreement. 7.1.!Equipment Locations. For each installation, Licensee or its designee shall submit plans and specifications for Licensor review and approval. Upon Licensor approval, the approved plans shall be attached as Exhibit 1 to the applicable Site Supplement. If Licensee desires to add new locations or, subject to Section 2.4, make changes to existing locations, Licensee shall submit a proposed Site Supplement or amended and restated Site Supplement, whichever the case may be, indicating the additional Municipal Facilities that it wishes to use, or other site alterations. 7.2.!Damage to Licensor Property. If Licensee damages or disturbs the surface or subsurface of any ROW or adjoining property, pole, streetlight fixture or other public or private improvement in the exercise of the rights granted through this Agreement, Licensee will promptly, at its own expense, and in a manner reasonably acceptable to Licensor, repair the damage or disturbance. 7.3.!Public Emergency. In the event of an emergency or to protect the public health or safety, prior to Licensor accessing or performing any work on a Municipal Facility on which Licensee has installed Equipment, Licensor may require must move closer to the Equipment than the FCC recommended minimum distance. In such case, Licensor will contact Licensee at (800) 264-6620 to request immediate deactivation. Licensor, through the Ukiah Electric Utility, reserves the right to de-energize the Equipment in the event of an emergency or if deemed necessary due to immediate safety concerns, provided, however, Licensor shall use commercially reasonable efforts to first provide reasonable notice to Licensee of the same. 7.4.!Pole Replacement. (a)!If a Municipal Facility needs replacement or repair due to a traffic endeavor to promptly replace the applicable Municipal Facility. Upon completion of the replacement, Licensor shall notify Licensee in order for Licensee to install its Equipment. In the event of routine replacement of a 49 11 Ukiah/Verizon Wireless Master Agreement 11318824_2 Municipal Facility, Licensor and Licensee will work collaboratively to facilitate the work to minimize disruption to either Party and their respective operations. Notwithstanding the foregoing, if Licensor determines that it is necessary to proceed with the replacement of a Municipal Facility despite its best efforts to work collaboratively with Licensee, it may nonetheless proceed to replace the Municipal Facility without liability of any kind to Licensee and Licensee shall bear all costs to remove and reinstall its Equipment. (b)!In the event of a Pole Replacement where the Equipment has not been removed, Licensor will contact Licensee to pick up the Equipment and Licensee can reinstall its equipment once the replacement pole is installed and functioning as a Municipal Facility in accordance with the Site Supplement and any necessary Permits for work within the ROW. Should a damaged pole remain in temporary service adjacent to the replacement pole, Licensee will be notified to remove/relocate its equipment and will have up to thirty (30) days to accomplish said relocation (provided however, such time frame shall be extended as required in order to obtain any required Permit). If a relocation is not accomplished within such thirty (30) day period, Licensor has the right to remove the equipment and store it at its equipment yard at the sole expense of Licensee. (c)! a Municipal Facility for its operation during a Pole Replacement period. The temporary location must be acceptable to both Licensor and Licensee. Conditions for such temporary use will be determined through negotiation at the time of such need. 7.5.!Removal and Relocation. (a)!Licensee understands and acknowledges that Licensor may require Licensee to relocate one or more of its Equipment installations. Licensee and expense whenever Licensor reasonably determines that the relocation is needed for any municipal purpose including but not limited to: (i) if required for the construction, modification, completion, repair, relocation or maintenance of a Licensor or other public agency project including the relocation of Equipment due to the installation of a traffic signal pursuant to Section 2.3(b) district; (iii) because the Equipment is interfering with or adversely affecting proper operation of Licensor-owned Poles, traffic signals, communications or other Municipal Facilities; or (iv) Licensor is abandoning or removing the Municipal Facility. If due to a public emergency or for other imminent public requirement, as reasonably 4: 12 Ukiah/Verizon Wireless Master Agreement 11318824_2 determined by Licensor, the one hundred eighty (180) day period may be waived, and Licensor shall provide Licensee such notice as is reasonable given the circumstances. In any such case, Licensee may request a new Site Supplement for an equivalent alternate location. If Licensee shall fail to relocate Licensee with the foregoing provision, Licensor shall be entitled to remove the ipment as required herein, Licensee shall pay to Licensor the actual costs and expenses incurred by Licensor in performing any removal work and any -five (45) days of the date of a written demand for this payment from Licensor. (b)!In the event Licensee desires to relocate any Equipment from one Municipal Facility to another, Licensee shall so advise Licensor. Licensee shall submit to Licensor a new Site Supplement for consideration and approval or disapproval. 7.6.!Non-exclusiveness. Subject to Section 7.7(d), the rights and privileges granted to Licensee under this Agreement, and each Site Supplement described herein, are non-exclusive. 7.7.!Non-interference. The following provisions shall apply to ensure and/or avoid interference (both physical interference and radio frequency interference) Equipment. Licensor communication is critical to public safety and the ability of Licensor to communications are secondary to Licensor and any other public safety entities. (a)!RF Interference. Licensee shall ensure that the Equipment will not cause radio frequency interference with wireless communication facilities or devices, cable television, broadcast radio or television systems, satellite broadcast systems, or Licensor traffic, public safety or other public service communications signal equipment existing at the time of installation of the Equipment or at any time in the future. Further, Licensee shall not install, operate, or allow the use of equipment, methodology or technology that interferes with or is likely to interfere with the optimum effective use or operation of Licensor's existing or future public safety, emergency or other public service communication equipment, methodology or technology (i.e., voice or other data carrying, receiving or transmitting equipment). (b)!Existing Uses. Licensee shall not interfere in any manner with the existing uses of Licensor property including the ROW, and including sanitary sewers, water mains, storm drains, gas mains, poles, aerial and 51 13 Ukiah/Verizon Wireless Master Agreement 11318824_2 underground electric and telephone wires, streetlight fixtures, cable television, and other telecommunications, utility, sidewalks, streets, bicycle lanes and municipal property without the express written approval of the owner(s) of the affected property or properties. (c)!Licensor Communications. Licensee shall not interfere in any manner with current or future Licensor public safety or public service communication equipment or signals. (d)!Licensor Interference. Licensor agrees that it shall use commercially reasonable efforts to include a provision in any future agreements with any proposed tenants, licensees or users of the ROW who take possession of space within the ROW after the Effective Date of the correspondent Site Supplement that said tenant, licensee or user shall install only such equipment that does not cause commercially unreasonable and harmful interference licensed equipment within the ROW which is measurable in accordance with the then existing industry standards. Licensee shall be named in said agreement as a third-party beneficiary with the same rights as Licensor to enforce that provision of the agreement. Licensor and Licensee acknowledge and agree that, in the event any other tenants, licensees or users of the ROW cause commercially unreasonable and Equipment, Licensee shall pursue any correspondent claims directly against such interfering party to final adjudication. Notwithstanding the foregoing, Licensor and Licensee acknowledge and agree that the obligations of Licensor and the rights of Licensee pursuant to this Section 7.7(d) safety and public service purposes as set forth herein, (b) any existing contractual obligations of Licensor, and (c) the then-existing equipment of other tenants, licensees or users of the applicable ROW as of the Effective Date of the correspondent Site Supplement. Additionally, in the event of a breach by Licensor of its obligations under this Section 7.7(d), License sole remedy as to Licensor shall be limited to equitable remedies, including injunctive relief and specific performance, and without any right costs. (e)!Remedies. Without limiting any other rights or remedies, if interference occurs and continues for a period in excess of twenty-four (24) hours Network Operations Center at (800) 264-6620, Licensee shall immediately reduce transmitter power or discontinue use of the equipment, methodology or technology that causes the interference until Licensee takes corrective measures to alter the Equipment to eliminate such interference. If the Equipment is causing such interference, any such 52 14 Ukiah/Verizon Wireless Master Agreement 11318824_2 corrective measures shall be made at no cost to Licensor. If requested by Licensor, Licensee shall provide to Licensor notice containing a list of the radio frequencies Licensee is using at leased facilities. 8.!. Equipment, Licensor shall have no liability or responsibility to repair the same unless such damage arose from the negligence or willful misconduct of Licensor, its employees, agents or contractors; provided, howe limited to the cost to repair or replace the same. 9.!Title and Ownership. 9.1.!Title to the Municipal Facility. Title to the Equipment, exclusive of the Municipal Facility (original or replacement) used for support, but including ground mounted equipment, shall remain with Licensee and shall constitute or improvements attached to the land. 9.2.!No Ownership in Licensor Property. Neither this Agreement, nor any license issued herein, nor any Permit separately issued for installation of any Equipment, regardless of the payment of any fees and charges, shall create or vest in Licensee any ownership or property rights in any portion or elements of the Municipal Facilities, the underlying real property on which any Licensor owned poles or any Equipment is located, or any portion of the ROW. Additionally, except as otherwise expressly provided herein, Licensee acknowledges that this Agreement does not constitute or create a leasehold interest or right to the benefit of any Licensor property or portion thereof. Nothing contained in this Agreement shall be construed to compel Licensee to construct, retain, extend, place or maintain any poles or other facilities for the benefit of Licensor which are not needed for 9.3.!. Subject to Section 10, Licensee accepts the Municipal Licensor officer, agent, or employee, and subject to all applicable laws, rules and intended purpose. 10.!Maintenance and Repair. Subject to Section 7.2, Licensor shall maintain and keep the Municipal Facilities containing Equipment in good condition and in accordance with shall keep the Equipment and other improvements by Licensee on the Municipal Facilities, if any, in good repair. 53 15 Ukiah/Verizon Wireless Master Agreement 11318824_2 11.!Hazardous Substances. Licensee agrees that Licensee, its contractors, subcontractors and agents, will not use, generate, store, produce, transport or dispose of any Hazardous Substance on, under, about or within the area of a Municipal Facility or the ROW in which it is located in violation of any applicable federal, state, county or local law or regulation. Except to the extent of the negligence or intentional misconduct of Licensor, Licensee will pay, indemnify, defend and hold Licensor harmless against and to the extent of any loss or liability incurred by reason of any Hazardous Substance produced, disposed of, or used by Licensee pursuant to this Agreement. Licensee will ensure that any on-site or off-site storage, treatment, transportation, disposal or other handling of any Hazardous Substance by or on behalf of Licensee will be performed by persons who are properly trained, authorized, licensed and otherwise permitted to perform those services. The Parties recognize that Licensee is only using a small portion of the ROW and that Licensee shall not be responsible for any environmental condition or issue except to the Agreement. 12.!Indemnity. Licensee shall indemnify and hold Licensor and its employees, contractors or agents harmless against and from any claim of liability or loss from personal injury or property damage (i) resulting from or arising out of the negligence or willful misconduct of Licensee, or (ii) based on a claim of inverse condemnation arising out of the presence of Equipment on Municipal Facilities, except to the extent such claims or damages may be due to or caused by the sole negligence or willful misconduct of Licensor or its employees. Licensor will provide Licensee with prompt, written notice of any claim covered by this indemnification; provided that any failure to provide any such notice, or to provide it promptly, shall not relieve Licensee from its indemnification obligation in respect of such claim. Licensor shall cooperate appropriately with Licensee in request, against any claim with counsel reasonably satisfactory to Licensor. Licensee shall not settle or compromise any such claim or consent to the entry of any judgment without the prior written consent of Licensor and without an unconditional release of all claims by each claimant or plaintiff in favor of Licensor. 13.!Insurance Requirements. 13.1.!. Licensee shall procure and maintain insurance in the amounts and form specified in attached Exhibit B. 13.2.!Certificates. If a certificate of insurance is submitted as verification of coverage, Licensor will reasonably rely upon the certificate as evidence of coverage but this acceptance and reliance will not waive or alter in any way the insurance requirements or obligations of this Agreement. If any of the required policies expire during the life of this Agreement, Licensee must forward renewal or replacement certificates to Licensor within fifteen (15) business days after the renewal date containing all the necessary insurance provisions. 54 16 Ukiah/Verizon Wireless Master Agreement 11318824_2 14.!Assignment/Subletting. 14.1.!This Agreement and each license granted herein is personal to Licensee and for resell to others any such space or rights granted hereunder. Subject to Section 14.3, this Agreement and the related rights and privileges may not be assigned or otherwise transferred without the express written consent of Licensor, which consent shall not be unreasonably withheld, conditioned or delayed. Any Agreement which is assigned or otherwise transferred pursuant to this Section shall be equally subject to all the obligations and privileges of this Agreement, including any amendments, which will remain in effect as if the assigned Agreement was the original Agreement. After assignment, this Agreement, including any amendments, shall be binding on the assignee to the full extent that it was binding upon Licensee. 14.2.!Any non-permitted transfer or assignment of the right to attach Equipment to a Licensor-owned pole shall be void and not merely voidable. Licensor, in its sole discretion and in addition to all other lawful remedies available to Licensor under this Agreement, may collect any fees owed from Licensee all without prejudicing any other right or remedy of Licensor under this Agreement. No cure or grace periods shall apply to transfers or assignment prohibited by this Agreement or to the enforcement of any provisions of this Agreement against a transferee or 14.3.!Notwithstanding anything to the contrary in this Section 14, without any approval or consent of Licensor, this Agreement and/or any Site Supplement may be sold, assigned or transferred by Licensee to (i) any entity in which Licensee directly or indirectly holds a controlling equity or similar interest; (ii) any entity which directly or indirectly holds a controlling equity or similar interest in Licensee; or (iii) any entity directly or indirectly under common control with Licensee. Licensee may assign this Agreement and/or any Site Supplement to any entity which acquires all or substantially all of Licensee's assets in the market defined by the FCC in which the Municipal Facility is located by reason of a merger, acquisition or other business reorganization without approval or consent of Licensor. 15.!Default. Supplement and does not remedy the failure within (i) fifteen (15) days after written notice by the other Party for a monetary breach, or (ii), as to any other breach of this Agreement, thirty (30) days after written notice by the other Party or, if the failure cannot reasonably be remedied in such time, if the failing Party does not commence a remedy within the allotted thirty (30) days and diligently pursue the cure to completion within ninety (90) days after the initial written notice. 55 17 Ukiah/Verizon Wireless Master Agreement 11318824_2 16.!Remedies. In the event of a Default, without limiting the non-defaulting Party in the exercise of any right or remedy which the non-defaulting Party may have by reason of such Default, the non-defaulting Party may terminate this Agreement if the Default affects all Site Supplements and the Agreement as a whole, or any Site Supplement subject to the Default, and/or pursue any remedy now or hereafter available to the non- defaulting Party under the Laws or judicial decisions of the State of California. 17.!Surrender. Within ninety (90) days of the expiration of the Supplement Term of any Site Supplement, or upon the earlier termination thereof, Licensee shall remove all Equipment attached or ground mounted, at its sole expense, shall repair any damage to the Municipal Facilities or the ROW caused by such removal, and shall restore the Municipal Facilities to the condition in which they existed prior to the installation of the Equipment (whether attached or ground mounted), reasonable wear and tear and loss by 18.!Notices. Any notice, request, demand, statement or consent herein required or permitted to be given by either Party to the other hereunder, shall be in writing signed by or on behalf of the Party giving the notice and addressed to the other at the address as set forth below: Licensor: City Manager City of Ukiah Ukiah Civic Center 300 Seminary Avenue Ukiah, California 95482 With copy to: Director Electric Utility City of Ukiah Ukiah Civic Center 300 Seminary Avenue Ukiah, California 95482 Licensee: Cellco Partnership, d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate Each party may by notice in writing change its address for the purpose of this Agreement, which address shall thereafter be used in place of the former address. Each notice, demand, request or communication which shall be mailed to any of the aforesaid shall be deemed sufficiently given, served or sent for all purposes hereunder (i) two (2) business days after it shall be mailed by United States registered or certified mail, postage prepaid and return receipt requested, in any 56 18 Ukiah/Verizon Wireless Master Agreement 11318824_2 post office or branch post office regularly maintained by the United States Postal Service, (ii) upon personal delivery, or (iii) one (1) business day after deposit with any recognized commercial air courier or express service. Any communication made by e-mail or similar method shall not constitute notice pursuant to this Agreement. 19.!Miscellaneous. 19.1.!Entire Agreement. This Agreement constitutes the entire agreement and understanding between the Parties, and supersedes all negotiations, understandings or agreements. Any amendments to this Agreement must be in writing and executed by both Parties. 19.2.!Severability. If any provision of this Agreement is invalid or unenforceable with respect to any Party, the remainder of this Agreement or the application of such provision to persons other than those as to whom it is held invalid or unenforceable shall not be affected and each provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 19.3.!Governing Law. This Agreement shall be governed by the laws of the State of California without regard to choice of law rules. 19.4.!Exhibits. All Exhibits referred to and attached to this Agreement are incorporated herein by reference. 19.5.!Authority to Execute. Any individual executing this Agreement on behalf of or as representative for a corporation or other person, partnership or entity, represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of such party, and this Agreement is binding upon such party in accordance with its terms. Licensor hereby designates and authorizes the Director of the Ukiah Electric Utility to execute all Site Supplements entered into under this Agreement. This designation and authorization may be changed by Licensor upon written notice to Licensee. 19.6.!No Waiver. A Party shall not be excused from complying with any of the terms and conditions of this Agreement by any failure of a Party upon any one or more occasions to insist upon or to seek compliance with any such terms or conditions. 19.7.!Force Majeure. With respect to any provisions of this Agreement, the violation or non-compliance of any term of this Agreement which could result in the imposition of a financial penalty, liquidated damages, forfeiture or other sanction upon a Party, such violation or non-compliance shall be excused where such violation or non-compliance is the result of acts of God, war, civil disturbance, strike or other labor unrest, or other events, the occurrence of which was not control. 57 19 Ukiah/Verizon Wireless Master Agreement 11318824_2 19.8.!Limitation of Liability. Except for indemnification pursuant to Section 12, neither Party shall be liable to the other, or any of their respective agents, representatives or employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise. 19.9.!Waiver of Jury Trial. Each of the Parties hereto hereby irrevocably waives any and all right to trial by jury in any action, proceeding, claim or counterclaim, whether in contract or tort, at law or in equity, arising out of or in any way related to this Agreement or the transactions contemplated hereby. Each Party further waives any right to consolidate any action in which a jury trial has been waived with any other action in which a jury trial cannot be or has not been waived. 20.!Consent of Ukiah Joint Use Agreement Parties. Pursuant to the Ukiah Joint Use Agreement, Licensor and Licensee acknowledge and agree that the parties have obtained the requisite consent of the Ukiah Joint Use Agreement Parties as necessary for IN WITNESS WHEREOF, the parties have executed this Agreement as of this _____ day of _______________, 2019 LICENSOR: LICENSEE: City of Ukiah, a municipal corporation Cellco Partnership, a Delaware general partnership, d/b/a Verizon Wireless By: ______________________________ Name: ______________________________ By: ______________________________ Title: ______________________________ Name: ______________________________ Title: ______________________________ APPROVED AS TO FORM: By: ______________________________ Name: ______________________________ Title: City Attorney 58 20 Ukiah/Verizon Wireless Master Agreement 11318824_2 EXHIBIT A Form of Site Supplement Supplement Civil Center, 300 Seminary Avenue, Ukiah, California 9 and Cellco Partnership, a Delaware general partnership, d/b/a Verizon Wireless, with its principal offices at c/o Verizon Wireless, 180 Washington Valley Road, Bedminster, New Jersey 1.!Supplement. This is a Site Supplement as referenced in that certain Agreement for the Use of Licensor Property in Connection with the Operation of a Wireless Network, between and conditions of the Agreement are incorporated hereby by reference and made a part hereof without the necessity of repeating or attaching the Agreement. In the event of a contradiction, modification or inconsistency between the terms of the Agreement and this Supplement, the terms of the Agreement shall govern unless otherwise stated in this Supplement. Capitalized terms used in this Supplement shall have the same meaning described for them in the Agreement unless otherwise indicated herein. 2.!Project Description and Locations. Licensee shall have the right to use the Municipal Facility or Non-Municipal Facility for Equipment at the designated areas in the ROW as further 3.!Equipment. The Equipment to be installed at the Licensed Area is depicted in Exhibit 1 attached hereto. 4.!Term. The term of this Supplement shall be as set forth in Section 3.2 of the Agreement. 5.!Fees. The initial annual Attachment Fee for the term of this Supplement shall be __________, as determined in accordance with the Agreement, and as adjusted by Section 4.1 of the Agreement. 6.!Commencement Date. The first day of the month following the date Licensee has commenced installation of its Equipment at the Licensed Area. 7.!Approvals/Fiber. It is understood and agreed that Licensee's ability to use the Licensed Area is contingent upon its obtaining all of the certificates, permits and other approvals required by any federal, state or local authorities, as well as a satisfactory fiber and electrical connection which will permit Licensee use of the Licensed Area as set forth above. In the event that (i) any of such applications for 59 Ukiah/Verizon Wireless Master Agreement 11318824_2 such Governmental Approvals should be finally rejected; (ii) any Governmental Approval issued to Licensee is canceled, expires, lapses or is otherwise withdrawn or terminated by governmental authority; (iii) Licensee determines that such Governmental Approvals may not be obtained in a timely manner; (iv) Licensee determines that it will be unable to obtain in a satisfactory manner, or maintain any fiber or power connection; or (v) Licensee determines that the Licensed Area is no longer technically compatible for its use, Licensee shall have the right to terminate this Supplement. Notice of Licensee's exercise of its right to terminate shall be given to Licensor in writing by certified mail, return receipt requested, and shall be effective upon the mailing of such notice by Licensee, or upon such later date as designated by Licensee. All license fee payments paid to said termination date shall be retained by Licensor. Upon such termination, this Supplement shall be of no further force or effect except to the extent of the representations, warranties and indemnities made by each party to the other hereunder. Otherwise, Licensee shall have no further obligations for the payment of the Attachment Fee to Licensor. 8.!Consent of Ukiah Joint Use Agreement Parties. Pursuant to the Ukiah Joint Use Agreement, Licensor and Licensee acknowledge and agree that the parties have obtained the of the Licensed Area hereunder. 9.!Miscellaneous. ______________________________. \[Signature page follows\] 5: Ukiah/Verizon Wireless Master Agreement 11318824_2 EXECUTED to be effective as of the date shown above. LICENSOR: LICENSEE: City of Ukiah, a municipal corporation Cellco Partnership, a Delaware general partnership, d/b/a Verizon Wireless By: ______________________________ Name: ______________________________ By: ______________________________ Title: ______________________________ Name: ______________________________ Title: ______________________________ APPROVED AS TO FORM: By: ______________________________ Name: ______________________________ Title: City Attorney 61 Ukiah/Verizon Wireless Master Agreement 11318824_2 Exhibit 1 Equipment and Municipal Facility \[see attached\] 62 Ukiah/Verizon Wireless Master Agreement 11318824_2 EXHIBIT B 1.!General. A.!Prior to performing work under this Agreement, Licensee shall furnish Licensor a certificate of insurance on a standard insurance industry ACORD form. Licensee shall also provide a blanket additional insured endorsement including Licensor as an additional insured as its interest may appear Liability insurance. The insurance coverage required must be issued by an insurance provider admitted to issue insurance in the State of California, possessing a current A.M. Best, Inc. rating of A-VII or better, and coverage shall be reasonably satisfactory to Licensor. B.!Licensee shall procure and maintain the insurances set forth below. Licensee shall also require any of its contractors to obtain and maintain substantially the same coverage as required of Licensee until all of their obligations have been discharged. C.!The insurance requirements set forth below in no way limit the indemnity covenants contained in this Agreement. D.!Licensor in no way warrants that the insurance limits contained in this Agreement are sufficient to protect Licensee from liabilities that might arise out of the performance of this Agreement by Licensee and its contractors, and Licensee is free to purchase any additional insurance as may be determined necessary. E.!Failure to demand evidence of full compliance with the insurance requirements in this Agreement or failure to identify any insurance deficiency will not relieve Licensee from, nor will it be considered a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. 2.!Scope and Limits of Insurance. Licensee shall provide coverage with limits of liability stated below. A.!Commercial General Liability Insurance-Occurrence Form. Licensee must maintain Commercial General Liability insurance with a limit of $2,000,000.00 per occurrence for bodily injury and property damage and $4,000,000.00 general aggregate including premises- operations, products and completed operations, independent contractor, contractual liability, personal injury and advertising injury. B.!Commercial Automobile Liability Insurance. Licensee must maintain Commercial Automobile Liability insurance in the amount of $1,000,000.00 combined single limit each accident for bodily injury and property damage covering all of Licensee owned, hired and/or non- activities under this Agreement. 63 Ukiah/Verizon Wireless Master Agreement 11318824_2 C.!Workers Compensation and Employers Liability Insurance. Licensee must maintain Workers Compensation insurance in compliance with the statutory requirements of the accident, $1,000,000.00 disease for each employee, and $1,000,000.00 disease-policy limit. D.! insurance must be maintained until whichever of the following first occurs: (i) final payment has been made; or (ii) until no person or entity, other than Licensor, has an insurable interest in the property required to be covered. (1) the insurance will not be canceled or lapse because of any partial use or occupancy by Licensor. (2) The Builders Risk/Installation Floater insurance must include as named insureds, Licensor, Licensee and all tiers of contractors and others with an insurable interest in the work. (3) Risk/Installation Floater insurance policy. 3.!Additional Policy Provisions Required. A.!Miscellaneous Provisions. (1) Licensor, its officers, officials and employees and written on an occurrence basis. Any insurance or self-insurance maintained by Licensor, its officers, officials and employees shall be in excess of the coverage provided by Licensee and must not contribute to it. (2) sured against whom a claim is made or suit is brought, except with respect to the limits of the (3) The policies must contain a severability of interest clause and waiver of subrogation against Licensor, its officers, officials and employees, for losses arising from work performed by Licensee for Licensor. (4) Licensee is required to maintain Commercial General Liability insurance as specified in this Agreement for a minimum period of one (1) year following completion and acceptance of the work. Licensee must submit a certificate of insurance evidencing Commercial General Liability 64 Ukiah/Verizon Wireless Master Agreement 11318824_2 insurance during this period evidencing the insurance requirement and including the required additional insureds set forth herein. (5) If a certificate of insurance is submitted as verification of coverage, Licensor will reasonably rely upon the certificate of insurance as evidence of coverage but this acceptance and reliance will not waive or alter in any way the insurance requirements or obligations of this Agreement. (6) Upon receipt of notice from its insurer, Licensee shall use its best effort to provide Licensor with thirty (30) days prior written notice of cancellation. Such notice shall be sent directly to City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482. B.!Licensor as Additional Insured. The above-referenced policies shall, excluding employees as an additional insured as their interest may appear under this Agreement with respect to liability arising out of activities performed by Licensee. 65 Ukiah/Verizon Wireless Master Agreement 11318824_2 EXHIBIT C Ukiah Joint Use Agreement \[see attached\] 66 Ukiah/Verizon Wireless Master Agreement 11318824_2 OPUJDF!PG!DFRB!FYFNQUJPO! UP;!Pggjdf!pg!Qmboojoh!boe!Sftfbsdi!GSPN;!Djuz!pg!Vljbi!!! 2511!Ufoui!Tusffu-!Sppn!232!411!Tfnjobsz!Bwfovf! Tbdsbnfoup-!DB!:6925!!!Vljbi-!DB!:6593! !Y!Dpvouz!Dmfsl! Dpvouz!pg!Nfoepdjop! Dpvsuipvtf!! QSPKFDU!UJUMF;Bepqujpo!pg!uif!Cspbecboe!Efqmpznfou!Psejobodf!! QSPKFDU!MPDBUJPO;!Xjuijo!uif!foujsf!Djuz!pg!Vljbi!djuz!mjnjut/! EFTDSJQUJPO!PG!QSPKFDU;!Uif!qspkfdu!dpotjtut!pg!bepqujpo!pg!uif!Cspbecboe! 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Uif!gpmmpxjoh!uzqft!pg!bttpdjbufe-!bodjmmbsz!frvjqnfou!bsf!opu! jodmvefe!jo!uif!dbmdvmbujpo!pg!frvjqnfou!wpmvnf;!fmfdusjd!nfufs-!dpodfbmnfou! fmfnfout-!ufmfdpnnvojdbujpot!efnbsdbujpo!cpy-!hspvoejoh!frvjqnfou-!qpxfs! usbotgfs!txjudi-!dvu.pgg!txjudi-!boe!wfsujdbm!dbcmf!svot!gps!dpoofdujpo!pg!qpxfs!boe! puifs!tfswjdft/!! ! dd/!!nfbot!uif!Tubuf!pg!Dbmjgpsojb/!/! ee/!nfbot!b!cvjmejoh-!b!cjmmcpbse-!b!xbufs!ubol!ps!boz!puifs! tusvduvsf!up!xijdi!b!Dpnnvojdbujpot!Gbdjmjuz!jt!ps!nbz!cf!buubdife/!Tvqqpsu! Tusvduvsf!epft!opu!jodmvef!b!Qpmf!ps!b!Upxfs/! ! ee.!!nfbot!boz!tusvduvsf!cvjmu!gps!uif!tpmf!ps!qsjnbsz!qvsqptf!pg!tvqqpsujoh!b!Xjsfmftt! Gbdjmjuz-!tvdi!bt!b!tfmg.tvqqpsujoh!Upxfs-!b!npopqpmf-!b!mbuujdf!Upxfs!ps!b!hvzfe!Upxfs/! Upxfs!bmtp!jodmveft!b!tusvduvsf!eftjhofe!up!dpodfbm!gspn!uif!hfofsbm!qvcmjd!uif!Xjsfmftt! Gbdjmjuz/!B!Upxfs!epft!opu!jodmvef!b!Qpmf!ps!b!Tvqqpsu!Tusvduvsf/ 1 (7) Substantial change. A modification substantially changes the physical dimensions of an eligible support structure if it meets any of the following criteria: (i) For towers other than towers in the public rights-of-way, it increases the height of the tower by more than 10% or by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty feet, whichever is greater; for other eligible support structures, it increases the height of the structure by more than 10% or more than ten feet, whichever is greater; (A) Changes in height should be measured from the original support structure in cases where deployments are or will be separated horizontally, such as on buildings' rooftops; in other circumstances, changes in height should be measured from the dimensions of the tower or base station, inclusive of originally approved appurtenances and any modifications that were approved prior to the passage of the Spectrum Act. (ii) For towers other than towers in the public rights-of-way, it involves adding an appurtenance to the body of the tower that would protrude from the edge of the tower more than twenty feet, or more than the width of the tower structure at the level of the appurtenance, whichever is greater; for other eligible support structures, it involves adding an appurtenance to the body of the structure that would protrude from the edge of the structure by more than six feet; (iii) For any eligible support structure, it involves installation of more than the standard number of new equipment cabinets for the technology involved, but not to exceed four cabinets; or, for towers in the public rights-of-way and base stations, it involves installation of any new equipment cabinets on the ground if there are no pre-existing ground cabinets associated with the structure, or else involves installation of ground cabinets that are more than 10% larger in height or overall volume than any other ground cabinets associated with the structure; (iv) It entails any excavation or deployment outside the current site; (v) It would defeat the concealment elements of the eligible support structure; or (vi) It does not comply with conditions associated with the siting approval of the construction or modification of the eligible support structure or base station equipment, provided however that this limitation does not apply to any modification that is non-compliant only in a manner that would not exceed the thresholds identified in § 1.40001(b)(7)(i) through (iv). 4 73 ! gg/!nfbot!uif!bsfb!po-!cfmpx-!ps!bcpwf!qsjwbufmz.!pxofe!qspqfsuz! uibu!ibt!cffo!eftjhobufe!gps!vtf!bt!ps!jt!vtfe!gps!b!tqfdjgjd!vujmjuz!qvsqptf!)tvdi!bt! gps!fmfdusjd-!dbcmf!ps!puifs!vujmjuz!qvsqptf*-!boe!jt!fwjefodfe!cz!b!sfdpsefe!jotusvnfou! jo!uif!qvcmjd!mboe!sfdpset!qvstvbou!up!b!sfdpsefe!qmbu-!fbtfnfou!ps!sjhiu!pg!xbz!ps!jt! puifsxjtf!b!mfhbmmz!fogpsdfbcmf!fbtfnfou-!boe!epft!opu!jodmvef!boz!qpsujpo!pg!b! 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Dpnnvojdbujpot!Gbdjmjujft-!ps!nvmujqmf!Qfsnjut/!Uif!Djuz tjuft!xjuijo!b!dpotpmjebufe!Bqqmjdbujpo!tibmm!opu!efmbz!ps!bggfdu!puifs!tjuft! tvcnjuufe!jo!uif!tbnf!Bqqmjdbujpo/!Uif!Djuz!tibmm!hsbou!b!Qfsnju)t*!gps!boz!boe! bmm!tjuft!jo!b!dpotpmjebufe!Bqqmjdbujpo!uibu!ju!epft!opu!puifsxjtf!efoz-!tvckfdu!up! uif!sfrvjsfnfout!pg!uijt!Tfdujpo/! c/!Sfwjfx!pg!Fmjhjcmf!Gbdjmjujft!Sfrvftut/!Opuxjuituboejoh!boz!puifs!qspwjtjpo!pg!uijt! Bsujdmf-!uif!Djuz!tibmm!bqqspwf!xjuijo!tjyuz!)71*!ebzt!boe!nbz!opu!efoz!Bqqmjdbujpot!gps! Fmjhjcmf!Gbdjmjujft!Sfrvftut!bddpsejoh!up!uif!qspdfevsft!ftubcmjtife!voefs!58!D/G/S/! 3 2/51112)d*/! 2 Review of applications. A State or local government may not deny and shall approve any eligible facilities request for modification of an eligible support structure that does not substantially change the physical dimensions of such structure. (1) Documentation requirement for review. When an applicant asserts in writing that a request for modification is covered by this section, a State or local government may require the applicant to provide documentation or information only to the extent reasonably related to determining whether the request meets the requirements of this section. A State or local government may not require an applicant to submit any other documentation, including but not limited to documentation intended to illustrate the need for such wireless facilities or to justify the business decision to modify such wireless facilities. (2) Timeframe for review. Within 60 days of the date on which an applicant submits a request seeking approval under this section, the State or local government shall approve the application unless it determines that the application is not covered by this section. (3) Tolling of the timeframe for review. The 60-day period begins to run when the application is filed, and may be tolled only by mutual agreement or in cases where the reviewing State or local government determines that the application is incomplete. The 9 78 d/!Tnbmm!Xjsfmftt!Gbdjmjujft<!Nbyjnvn!Ifjhiu<!Puifs!Sfrvjsfnfout. 2/!Nbyjnvn!Tj{f!pg!Qfsnjuufe!Vtf/!Tnbmm!Xjsfmftt!Gbdjmjujft-!boe!ofx-! npejgjfe!ps!Sfqmbdfnfou!Qpmft-!Upxfst!boe!Tvqqpsu!Tusvduvsft!)tvckfdu!up! uif!gvsuifs!mjnjubujpo!gps!Sfqmbdfnfou!pg!Tvqqpsu!Tusvduvsft!eftdsjcfe!jo! Tvctfdujpo!3511/3/bb!bcpwf!up!cf!vtfe!gps!Dpmmpdbujpo!pg!Tnbmm!Xjsfmftt! Gbdjmjujft!nbz!cf!qmbdfe!jo!uif!Qvcmjd!Sjhiu!pg!Xbz!!bt!b!qfsnjuufe!vtf!jo! bddpsebodf!xjui!uijt!Tvctfdujpo!3512/3-!tvckfdu!up!uif!gpmmpxjoh! sfrvjsfnfout;! )B*!Ofx!Qpmft-!cvu!opu!ofx!Upxfst-!!nbz!cf!jotubmmfe!jo!uif!Qvcmjd! 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Tvqqpsu!Tusvduvsf!cfjoh!npejgjfe!ps!sfqmbdfe!jo!qmbdf!bt! pg!uif!fggfdujwf!ebuf!pg!uijt!Bsujdmf<!ps!ufo!)21*!gffu!po! vujmjuz!ejtusjcvujpo!qpmft!xifsf!sfrvjsfe!cz!uif!fmfdusjdbm! timeframe for review is not tolled by a moratorium on the review of applications. (i) To toll the timeframe for incompleteness, the reviewing State or local government must provide written notice to the applicant within 30 days of receipt of the application, clearly and specifically delineating all missing documents or information. Such delineated information is limited to documents or information meeting the standard under paragraph (c)(1) of this section. (ii) The timeframe for review begins running again when the applicant makes a supplemental submission in response to the State or local government's notice of incompleteness. (iii) Following a supplemental submission, the State or local government will have 10 days to notify the applicant that the supplemental submission did not provide the information identified in the original notice delineating missing information. The timeframe is tolled in the case of second or subsequent notices pursuant to the procedures identified in this paragraph (c)(3). Second or subsequent notices of incompleteness may not specify missing documents or information that were not delineated in the original notice of incompleteness. (4) Failure to act. In the event the reviewing State or local government fails to approve or deny a request seeking approval under this section within the timeframe for review (accounting for any tolling), the request shall be deemed granted. The deemed grant does not become effective until the applicant notifies the applicable reviewing authority in writing after the review period has expired (accounting for any tolling) that the application has been deemed granted. (5) Remedies. Applicants and reviewing authorities may bring claims related to Section 6409(a) to any court of competent jurisdiction. 10 79 vujmjuz!tfqbsbujpo!sfrvjsfnfout<!ps! ! jj/!uif!ifjhiu!mjnju!voefs!Tvctfdujpo!3512/4/d/2)B*/! )D*!Ejwjtjpo!4-!Dibqufs!:!pg!uijt!Dpef!tibmm!bqqmz!up!bmm!ofx!Qpmft! boe!npejgjfe!ps!Sfqmbdfnfou!Qpmf-!Upxfs-!ps!Tvqqpsu! Tusvduvsft/! e/!Ejtdsfujpobsz!Sfwjfx!Sfrvjsfnfout/!Vomftt!bo!Bqqmjdbou!tfflt!up!jotubmm!b! Dpnnvojdbujpot!Gbdjmjuz!uibu!dpogpsnt!up!uif!tqfdjgjd!vtft!boe!tj{f!boe!ifjhiu! mjnjubujpot!tfu!gpsui!jo!Tvctfdujpo!3512/3/b!bcpwf!)ps!jowpmwft!Psejobsz! 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BCTUBJO;! ! ```````````````!!!! Nbvsffo!Nvmifsfo-!Nbzps! ! BUUFTU;! ! ```````!!!! Lsjtujof!Mbxmfs-!Djuz!Dmfsl 25 94 2 3 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA REQUEST FOR BID FOR ELECTRIC UTILITY LINE TREE TRIMMING AT VARIOUS LOCATIONS SPECIFICATION NO. 19-04 CITY OF UKIAH DEPARTMENT OF ELECTRIC UTILITY 1320 AIRPORT ROAD Ukiah, California 95482 Bids Open:May 16,2019 1:30p.m. 4 CITY OF UKIAH - NOTICE TO BIDDERS FOR ELECTRIC UTILITY LINE TREE TRIMMING AT VARIOUS LOCATIONS NOTICE IS HEREBY GIVEN that sealed bids for Tree Trimming at various locations for the City of Ukiah will be received at the office of Mary Williamson, Buyer II, whose office is located at 1320 Airport Rd., Ukiah CA 95482 until 1:30 p.m. on May 16, 2019. Bids shall be endorsed TRIMMING AT VARIOUS LOCATIONS FOR THE CITY Bids are required for the entire work described herein. DESCRIPTION OF THE WORK The work consists of tree trimming within close proximity of high voltage lines at various locations within the City. Specifications may be inspected and/or copies obtained at the Electric Department, 1320 Airport Road, Ukiah, California, 95482 and are also available at www.cityofukiah.com/purchasing . Click on Construction Requests for then the name of the project. No bid will be considered unless it is made on the forms furnished by the City of Ukiah and is made in accordance with provisions of the specifications. The City Council reserves the right to reject any or all bids, and to determine which bid in its opinion, is the lowest responsive bid, and that which it deems is in the best interest of the City to accept. The City Council also reserves the right to waive any information not material to cost or performance in any proposal or bid. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 \[with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)\]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2014) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime, Saturday, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime Contractor for the work herein shall possess a valid State of California Class C-27 (Landscaping License) or a Class C-61 Limited Specialty D-49 (Tree Service) Contractor License necessary to complete all of the items of work listed herein Pursuant to Section 22300 of the California Public Contracts Code, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due Contractor to insure performance under this contract. 5 ELECTRIC UTILITY LINE TREE TRIMMING 2 Spec No. 19-04 Contractor shall complete the Contract Qualification Statement, including a resume of the Supervisor, Foreman, and Trimmers to be used by Contractor, and supply copies of all certificates held by the employees, such as CPR and tree trimming certificates, including Certification of Equipment for operation near high voltage power lines. Failure to complete the forms will cause rejection of bid. 6 ELECTRIC UTILITY LINE TREE TRIMMING 3 Spec No. 19-04 BIDDERS CHECKLIST 1.!Complete and execute Contractor Qualification Statement (page 5, 6 & 7) and attach copies of all certification and CPR Cards for employees, and Equipment Certificates. 2.!Complete and execute Bidding Schedule which includes Proposal, Contractor License, Public Works Registration Number, and Federal Tax ID number. (Page 22 & 23) 3.!Complete and execute Works Compensation Certificate (Page 24). 4.!Complete and execute the List of Proposed Subcontractors (Page 25) 4.!Complete the Agreement (page 26) and execute Agreement (page 28). Failure to execute the Agreement will be deemed a non-responsive proposal. 5.!Complete and execute Indemnity Agreement (Page 29). 7 ELECTRIC UTILITY LINE TREE TRIMMING 4 Spec No. 19-04 CONTRACTOR QUALIFICATION STATEMENT Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 \[with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)\]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Public Works Small Project Exemption: Small project exemption means that contractors who work exclusively on small projects are not required to register as public works contractors or file electronic certified payroll reports for those projects. However, prevailing wages must still be paid on projects with small project exemption. Contractors are still required to maintain certified Office upon request. Small project exemption is applied based on the amount of the entire project, not a contractors subcontracted amount of the project. Small project exemption applies for all public works projects that do not exceed: $25,000 for new construction, alteration, installation, demolition or repair; and $15,000 for maintenance. Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project under this contract shall be paid, pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done can be reviewed at Website: www.dir.ca.gov/dlsr/pwd/northern.html . The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractor and subcontractors to furnish electronic certified payroll records directly to DLSE. For contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. 8 ELECTRIC UTILITY LINE TREE TRIMMING 5 Spec No. 19-04 In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. Contractor must complete all portions of this statement before proposal will be considered. The following statements as to experience, equipment, personnel and general qualifications as submitted in conjunction with the proposal, as part thereof and truthfulness and accuracy of information is guaranteed and included in the proposal evaluation. 1.!Name and address of principal business office from which contract will be administered: _ Telephone: 2.!The Contractor must have been engaged in energized electric power line clearance contract business, under the present business name, for a minimum of three (3) consecutive years. 3.! The Contractor has never failed to satisfactorily perform a Contract awarded to him except as follows: _ _ 4.!The Contractor must have satisfactorily completed or currently be engaged in two (2) tree line clearance contracts within the last five (5) years. a.!Location and for whom performed: _ Year: Telephone: Contact Person: 9 ELECTRIC UTILITY LINE TREE TRIMMING 6 Spec No. 19-04 Total number of trees pruned: Contract amount: b.!Location and for whom performed: _ Year: Telephone: Contact Person: Total number of trees pruned: Contract amount: c.!Location and for whom performed: _ Year: Telephone: Contact Person: Total number of trees pruned: Contract amount: 5.!Contractor must list equipment owned, and which is definitely available for use on proposed work as required. QUANTITY NAME, TYPE, MODEL, YEAR CONDITION LOCATION (USE EXTRA SHEETS IF NECESSARY.) a.!Supply copies of certificates for Supervisors, Foreman and Trimmers. b.! Boom Certificates and Dialectic Test. : ELECTRIC UTILITY LINE TREE TRIMMING 7 Spec No. 19-04 SPECIFICATIONS FOR ELECTRIC UTILITY LINE TREE TRIMMING SECTION 1. GENERAL INFORMATION 1-01. Location and Scope of Work. Trim trees at various locations within the City of Ukiah at the direction of the Electric Department. The work consists of tree trimming in the close vicinity of the electric power lines, streets, parks and miscellaneous City facilities. 1-02. Arrangement of Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 1!General Information 2!Project Details/Scope of Work 3!General Notes 1-03 Addenda. If it becomes necessary to revise any part of this RFB after it has been issued, the City will issue an addendum to the RFB containing the revision. All addenda www.cityofukiah.com/purchasing with the rest of the RFB documents. Anyone who intends to submit a proposal in response to the RFB for any posted addenda. Anyone submitting a proposal will be deemed to have seen and agreed to be bound by the posted addenda. 1-04. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the works. 1-05. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live streams, and the Contractos attention is called to the fact that the terms of this contract do not relieve him of responsibility for compliance with Section 5650 and 12015 of the Fish and Game code or other applicable statutes relating to pollution prevention or abatement. 1-06. California Department of Industrial Relations Prevailing Wage Requirements: A.!Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 21 ELECTRIC UTILITY LINE TREE TRIMMING 8 Spec No. 19-04 B.!Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii) (iii)) for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. C.!Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. D.!City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. E.!The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. F.!Travel and Subsistence Payments - Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). G.!Apprentices - Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. 22 ELECTRIC UTILITY LINE TREE TRIMMING 9 Spec No. 19-04 Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 1-07. License. The Contractor for the work herein shall have proper equipment and possess the necessary skills to complete the work herein. A City Business License is required to contract the work, and Contractor is responsible for obtaining all necessary licenses or permits. 1-08. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following) and shall set forth: A.!The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. B.!The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. 1-09. Insurance Requirements for Contractors. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. A.!Minimum Scope of Insurance Coverage shall be at least as broad as: 1.!Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 00 01 11 85. 2.!Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3.!Worker's Compensation insurance as required by the Labor Code of the State of California and Employer's Liability Insurance. B.!Minimum Limits of Insurance 23 ELECTRIC UTILITY LINE TREE TRIMMING 10 Spec No. 19-04 Contractor shall maintain limits no less than: 1.!General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2.!Automobile Liability: $2,000,000 combined single limit per accident for bodily injury and property damage. 3.!Works Compensation and Employer's Liability: Works Compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $2,000,000 per accident for bodily injury and property damage. C.!Deductibles and Self-insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. D.!Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1.!General Liability and Automobile Liability Coverages a.!The City, its officers, officials, employees and volunteers are to be covered as additional insureds with respect to liability arising out of activities performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations, products and completed operations of the Contractor, premises owned, occupied or used by the Contractor, or automobiles owned, hired or borrowed by or on behalf of the Contractor. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, its officers, officials, employees or volunteers. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate City's policy. b.!For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 24 ELECTRIC UTILITY LINE TREE TRIMMING 11 Spec No. 19-04 Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. The Contractos insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insus liability. 2.!Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Contractor's performance of the work, pursuant to this Agreement. 3.!All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E.!Acceptability of Insurers Insurance is to be placed with insurers with admitted California insurers with an A.M. Bests rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F.!Verification of Coverage Contractor shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this clause. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements and are approved by the City. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. G.!Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All 25 ELECTRIC UTILITY LINE TREE TRIMMING 12 Spec No. 19-04 coverage for subcontractors shall be subject to all of the requirements stated herein. SECTION 2. PROJECT DETAILS/SCOPE OF WORK 2-01. Electric Department Line Clearance Definitions: ANSI: The American National Standards Institute. ASTM: American Society for Testing and Materials, latest edition. Cal/OSHA: Division of California Occupational Safety and Health Administration in the California Department of Industrial Relations Chipper: A Cal/OSHA approved brush chipping device whose model has been manufactured and on the market for at least one model year. City: City of Ukiah. CUEUD: City of Ukiah Electric Utility Department PM: Project Manager for the City of Ukiah Electric Utility Department CMUTCD: California Manual on Uniform Traffic Control Devices for Streets and Highways, latest edition. Combination Aerial Lift/Dump Truck with Insulated Boom and Platform: A Vehicle equipped with a minimum 52 foot working height insulated aerial platform in compliance with ANSI standards A92.2 and having a minimum 5 cubic yard chip/dump box. GO 95: General Orders number 95, Public Utilities Commission of the State of California, rules for overhead line construction. Interpretations: The stated interpretations for the following words shall apply throughout this document: May: Permissive choice Must: Mandatory Shall: Mandatory Should: Advisor Will: Mandatory, but allowing the responsible employee or party some discretion as to when, where and how. Work: The furnishing of all equipment, tools, apparatus, facilities, material, labor and skill necessary to perform and complete, in a good and workmanlike manner, the 26 ELECTRIC UTILITY LINE TREE TRIMMING 13 Spec No. 19-04 project as described in Scope of Work, in accordance with this Agreement and all applicable laws. 2-02. Scope of Work: Work to be done consists of furnishing all labor, methods, materials, tools, permits, licensing, certification and equipment that are necessary to accomplish Electric Department Line Clearance pruning on the City of Ukiahs electrical distribution system. This work is to be conducted in accordance with accepted industry practices, the scope of which includes, but is not limited to, the following: hazardous tree pruning, overhead electrical line clearance tree pruning, tree removal and associated work to include brush and log removal. Stump removal is not part of the work. 2-03. Work Done by the City for the Contractor: The City and its Electric Department will not perform any work for the Contractor except in an emergency situation or as determined necessary by the PM to adequately protect the Citys electrical or other facilities. 2-04. Workmanship: The Contractor shall keep its organization fully informed of all state and federal laws and all municipal codes enforced by the City which relate to the work herein. The Contractor shall perform the work described herein as an integral part of a continuing City service to which its citizens are accustomed. All public contact shall be courteous and informational only. Discourtesy will not be tolerated. The Contractor shall only employ competent crafts persons/skilled workers to perform the work. If any person employed by the Contractor fails or refuses to carry out directives of the PM, appears incompetent, or acts in a disorderly or improper manner, he or she shall be immediately removed at the request of the PM. 2-05. Crew: The crew needed to effectuate the work herein is to consist of a three (3) person crew made up of two (2) tree pruners and a crew leader. The crew leader may be one of the pruners and if so, a helper will be required to complete the crew. Changes to the crew size and make up may be required for specific work tasks but shall be preapproved by the PM and mutually agreed upon by both parties. Personnel employed and considered qualified for line clearance tree pruning by the Contractor shall meet and abide by all applicable O.S.H.A. 29 C.F.R. 1910.269, A.N.S.I. Standard Z133.1 (Arboricultural Operations Safety Requirements), and California Code of Regulation Title 8 Article 38 §2950 §2951 standards and requirements. Proof of such qualification shall be in the form of individual identification cards reflecting current status as line clearance tree pruners for each qualified employee and documentation of the Contractors training program that shall include, but not limited to, the following items: !First Aid and Cardio Pulmonary Resuscitation !Aerial Device Rescue !Utility Hardware Identification !Training meeting all applicable standards and requirements of O.S.H.A. 29 C.F.R. 27 ELECTRIC UTILITY LINE TREE TRIMMING 14 Spec No. 19-04 1910.269, A.N.S.I. Standard Z133.1 (Arboricultural Operations Safety Requirements), and California Code of Regulation Title 8 Article 38 §2950 §2951. All qualified employees utilized by the contractor for line clearance tree pruning must also provide proof of having performed such duties a minimum of eighteen (18) months under the supervision of a qualified line clearance tree pruner. 2-06. Notification for Emergency Service Provider: The Contractor must furnish the name and phone number of a representative that can be contacted in the event of an emergency. Said information must be reported to the City Police Department dispatcher and PM, and updated as required to provide 24-hour phone access. 2-07. Hours of Work. Unless otherwise specified herein, all construction activity, except for emergency situations, will be confined to Monday through Friday between the hours of 7:30 a.m. and 6:00 p.m., to minimize nuisances to local residents. Mufflers and/or baffles will be required on all construction equipment to control and minimize noise. The Contractor must comply with all applicable noise regulations in the Citys Zoning Ordinance. Saturday, Sunday, holidays and overtime shall not be regarded as working days. Work shall not be allowed on non-working days without the written approval of the PM. A request for PM approval from the Contractor must be in writing. The Contractor shall pay the City of Ukiah for all overtime labor charges incurred by the City to supervise overtime work by the employees at the rate of $80 per hour per inspector and/or resident engineer. All overtime labor charges shall be deducted from the final payment along with any liquidated damages. Work necessary for the proper care and protection of work already performed or in case of emergency may be allowed without permission of the PM. 2-08. Communications: The Contractor shall provide its crews with acceptable communications devices for its own safe operations but must also include person-to-person communications devices, such as cellular telephones, capable of contacting the PM for the purpose of reporting concerns or emergencies. Contractor crew leaders and the Contractos field supervisor must also have such means of communications for contact purposes. The City may supply radios for to the Contractor for direct contact with the PM during emergencies. 2-09. Tools: Equipment is to consist of but not limited to, a combination aerial lift dump truck with insulated boom, chipper, and all related operating and maintenance expenses. Each line clearance tree pruning crew shall have, in addition to an aerial lift dump truck and chipper, all the necessary chain saws, manual and/or hydraulic pruning devices, small tools, climbing lines, rigging, ropes, etcetera in order to efficiently and safely perform routine pruning and removal of trees associated with line clearance tree pruning. The City will not loan or provide the Contractor with tools. The PM may suspend the work where it is observed that the proper tools and equipment are not being used or are being misused. 28 ELECTRIC UTILITY LINE TREE TRIMMING 15 Spec No. 19-04 2-10. Work Center: The Contractor shall establish a work center in a centralized location of the work area as a base for daily operations within ten (10) miles of the City of Ukiah Corporation Yard located at 1320 Airport Road, Ukiah, CA 95482. 2-11. Notification of Property Owners: Property owners shall be notified a minimum of twenty- four hours prior to any scheduled line clearance tree pruning on private property by the Contractor. If the Contractor cannot obtain private property owner permission to perform the necessary work, the PM will assist in notifying the property owner proximity clearance requirements to primary (12,000 Volt) overhead lines. If a property owner or resident objects to line clearance tree pruning for any necessary tree work, the Contractor may be required to delay that work until the objection is resolved. If the objection to work occurs while the work is in progress, the Contractor shall stop work immediately and notify the PM. Work shall not resume at the location of an objection until authorized by the PM. 2-12. Control of Arboreal Material and Clean Up: Wood shall be cut into lengths for safe lifting purposes and easily manageable by one person. Residents on whose property a tree or trees have been cut shall have first choice over any wood collected from such trees. The Contractos work shall be performed in an environmentally responsible manner with regards to any and all material generated by the work. Upon completion of work, the area shall be cleaned to a condition at least equal to that which existed prior to the commencement of the work. Undergrowth and adjacent shrubbery or trees sustaining damage or injury due to the work shall receive corrective action. Final cleanup of the work area shall be satisfactory to the PM and the affected property owners. Special care shall be taken to ensure that pruned material not remain aloft, either hanging on branches or facilities. Before final inspection of the work, the Contractor must clean the construction site and all ground occupied by him in connection with the work, of all rubbish and equipment. All parts of the work shall be left in a neat and presentable condition. Nothing herein shall require the Contractor to remove warning, regulatory, and guide signs prior to formal acceptance by the PM. 2-13. Reporting Requirements: The Contractor shall be required to furnish the PM with a written record of work locations, completed work and time spent at each location. Documentation shall consist of the following: !A Crew Log (Contractor produced document) given to the PM at the beginning of the workweek that states, at a minimum, the date(s) the Contractos crew will be working on the Project, prospective pruning locations for that workweek and contact names/phone numbers for the crew performing the work. !A completed City of Ukiah Electric Department (CUEUD) Time Card for Contract Work for each tree location (available as an attachment to these special provisions). This CUEUD Time Card for Contract Work shall be filled out no later than the completion of each location, or at the end of the workday, whichever comes first. All 29 ELECTRIC UTILITY LINE TREE TRIMMING 16 Spec No. 19-04 time cards shall be turned in no later than Wednesday of the following workweek. !A CUEUD Time Card for Contract Work may be substituted with a copy of the Contractos own daily/weekly report/field log/tag only if said document reflects the minimum required fields set forth by the CUEUD Time Card for Contract Work. The Engineer will determine the acceptance of any time card other than the CUEUD Time Card for Contract Work for records keeping. A copy of the CUEUD. Time Card for Contract Work is made available as Exhibit C. 2-14. Priority of Line Clearance Pruning: The Contractor shall give first priority to trees in contact or in close proximity to primary (12,000 Volt) overhead lines when scheduling work throughout the contract period. The City will provide a list of locations where trees are in contact or in close proximity to overhead lines whenever the City is aware of such conditions. All line clearance tree pruning locations must be processed in the order they are scheduled and any deviations must be communicated to the PM. The Contractor shall not begin a workweek on City property without first contacting the PM, furnishing a Crew Log and taking special assignments/locations from the PM if available. 2-15. Pruning Methods and Types of Pruning: All work is subject to the of Ukiah Tree Management provided as Exhibit D. Natural target pruning techniques recommended by the International Society of Arboriculture (ISA) and ANSI Standards A300 shall be utilized. Care shall be taken to avoid practices that can cause severe damage or injury to the tree while achieving the required clearance objectives. Wherever possible, natural target pruning cuts shall be made to direct future growth and sprouting away from the conductors. Trees directly under conductors shall be pruned and shaped into a symmetrical appearance. Where line clearance tree pruning adversely alters the shape of a tree, additional pruning shall be done to give such trees a satisfactory shape and appearance. Dead branches overhanging primary and/or secondary conductors shall be removed. Portions of dead or decaying trees or portions of trees weakened by decay or disease that may contact conductors from the side or by falling, must be pruned to eliminate the hazard. Extreme care should be taken while working around energized conductors. The Contractos field supervisor or crew leader shall analyze and bring to the attention of the PM any dangerous conditions or potential safety hazards. The LTP Landmark Tree Program (Exhibit E) has been included for identifying and special handling requirements of trees in the LTP program. 2-16. Table of Required Minimum Clearances: The following table reflects the minimum clearances required from trees to conductors: 2: ELECTRIC UTILITY LINE TREE TRIMMING 17 Spec No. 19-04 Type of conductor Voltage Distance from Tree to Conductor Supply Service 0 to 750* 0 feet, pole to customer weather head* Drops* Secondary Supply 0 to 750 2 feet, pole to pole including street lights but excluding customer Conductors owned poles Primary Supply 750 to 6 feet Conductors 22,500 * Provide minimum pruning where service conductors show strain or evidence of abrasion from tree contact. In instances where large branches or tree trunks are involved, Contractor shall notify the PM for corrective Action. All City Electric infrastructure falls within the Local Response Area (First Responders) As described in the Table of Required Minimum Clearances, privately owned trees affecting service drops will be pruned only if found to be causing strain or abrasion to the service from contact during the contractos patrolling of facilities, normal execution of the Work or after having been discovered through the Citys inspection process. Unless the specific conditions described in the table are met, such trees are to be monitored and maintained by the property owner who shall notify the City of any perceived dangerous or hazardous conditions. The amount of removal and number of pruning cuts shall be determined on a tree-by-tree basis and calculated considering the species, unique characteristics and growth patterns of each particular tree. External conditions such as wind, rain and heavy storms, conductor sag due to temperature changes etc. that may cause a portion of a tree being pruned to contact energized conductors shall also be calculated into the amount of pruning cuts to be made. It shall be a general assumption that one extra foot of conductor sag for 12KV conductors may occur due to temperature changes. This extra distance shall be used in calculating amounts of pruning. The end result achieved shall ideally be that of maintaining the minimum clearances described in the Table throughout a trs growth cycle until the next scheduled pruning. Where conditions exist that prohibit the Contractor from obtaining the minimum clearances (i.e., to comply with state and local ordinances, for heritage trees, for major trunks or leads), clearances may be reduced where agreed to by the PM. The PM may wish to consult with the City Arborist any time. Where conditions exist such as state or local ordinances, designated heritage trees, major trunks/leads etcetera, that prohibit the Contractor from obtaining the above stated clearances, 31 ELECTRIC UTILITY LINE TREE TRIMMING 18 Spec No. 19-04 clearances may be reduced, where agreed to by the PM, to comply with such special circumstances. At no time, however, shall any clearances reduced from the Table be less than inferior to those mandated by the California Public Utilities Commission (CPUC.) and or the General Orders relating to minimum clearances for overhead supply lines (G.O. 95). 2-17. De-Energizing Conductors: Whenever it is determined that an electrical hazard exists in a tree that has to be climbed for line clearance tree pruning, removal or the performance of any work described herein and such hazard cannot be cleared from the ground by using non-conductive pruning or sawing instruments, the Contractor or Contractos crew leader must make a formal request to the PM to have the section of line in question de- energized and properly grounded for the length of time necessary to clear the hazard. If the electrical hazard is an emergency with the potential for personal injury, property damage or conductor/facility damage, the line in question will be immediately de-energized as soon as possible. If this is not the case, the City requires a minimum of seventy-two (72) hours of notification for any planned outage. 2-18. Construction Limitations: The Contractor will be expected to conduct his or her operations in a manner; which creates a minimum damage to the natural vegetation and landscape not directly involved in the scope of work. Ingress and egress must be via the existing driveways. Care must be exercised to avoid hazards that may cause injury to persons, animals or property either during working hours of after work hours, which will include, but are not limited to, dust control, site clean- up, material control and temporary fencing as required. Any excavations made under this agreement must be backfilled before the end of the workday. 2-19. Maintaining Traffic and Pedestrian Operations: The Contractor must so conduct his or her operations so as to cause the least possible obstruction and inconvenience to public traffic. All traffic control and related devices shall conform to requirements set forth in the California MUTCD. All traffic must be permitted to pass through the Work unless otherwise approved by the PM. Full compensation for conforming to the requirements of this section will be deemed included in the prices paid or the various Contract items of Work and no additional allowances will be made therefore. Due to the need to accommodate and minimize inconvenience to the public, unless expressly specified or approved in writing by the Department of Public Works, no road closures will be permitted. Public vehicular and pedestrian traffic must be allowed to travel through the Work area with an absolute minimum of interruption or impedance unless otherwise provided for in the Special Provisions or approved in writing by the PM. The Contractor must make provisions for the safe passage of pedestrians around the area of Work at all times. 32 ELECTRIC UTILITY LINE TREE TRIMMING 19 Spec No. 19-04 2-20. Accessibility: Residents affected by tree trimming work must be provided passage and access through the Work area to the maximum extent possible. Where existing driveways occur on the street, the Contractor must make provisions so that the length of shut-down of any driveway is kept to a minimum. In addition, all driveways must be accessible at the end of each workday, and no driveway or property access may be closed for more than four (4) hours during the workday. Access to driveways, houses, and buildings along the road or street must be as convenient as possible and well maintained, and all temporary crossings must be maintained in good condition. To minimize the need for and complexity of detours, not more than one street intersection or road, including single lane closures may be closed at any one time without the written approval of the PM and Department of Public Works. The Contractor must provide a 48-hour advance written notice of closures to all affected property owners in a form approved by the PM. (form attached). Gutters and drainage channels must be kept clear and unobstructed at all times. All equipment shall be utilized in a manner that protects City streets, sidewalks, or other facilities from damage. Where approved in writing by the PM and the Department of Public Works, the Contractor must construct and maintain detours for the use of public traffic at his or her own expense. Failure or refusal of the Contractor to construct and maintain detours so approved at the proper time will be a material breach of the Contract subject to any and all remedies available pursuant to the Agreement and at law and equity. Such remedies include, but are not limited to, termination pursuant to Section 4. The Contractor will be responsible for keeping all emergency services, including the Ukiah police and fire departments and Department of Public Works informed of obstructions to, or detours around any public or private roads caused by reasons of his or her operations. Where there is a need to close down public streets or thoroughfares for an extended period of time, the Contractor will notify the PM and the Department of Public Works 48 hours in advance. The PM and Department of Public Works Project Analyst can be reached at: Activity Notify E-mail address Contact Phone # Written Approval Public Works Public Safety dispatchers@cityofukiah.co (707) 463-6262 Road Closure* Project Manager Public Works jthiele@cityofukiah.com (707) 463-6755 Project Manager tsanto@cityofukiah.com (707) 467-5778 Public Works Public Safety dispatchers@cityofukiah.com (707) 463-6262 Project Manager Public Works jthiele@cityofukiah.com (707) 463-6755 Lane Closure* Project Manager tsanto@cityofukiah.com (707) 467-5778 Driveway or Property Access Project Manager tsanto@cityofukiah.com (707) 467-5778 Restriction *Requires 48 hr. advanced notification 33 ELECTRIC UTILITY LINE TREE TRIMMING 20 Spec No. 19-04 2-21. Public Safety: The Contractor must at all times conduct the Work in accordance with Construction Safety Orders of the Division of Industrial Safety, State of California, to ensure the least possible obstruction to traffic and inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work. No pedestrian or vehicle passage may be closed to the public without first obtaining permission of the PM. Should the Contractor fail to provide public safety as specified or if, in the opinion of the PM, the warning devices furnished by the Contractor are not adequate, the City may place any warning lights or barricades or take any necessary action to protect or warn the public of any dangerous condition connected with the Contractos operations and the Contractor will be liable to the City for, and the City may deduct from amounts due or that may become due the Contractor under the Contract, all costs incurred including, but not limited to, administrative costs. Nothing in this section will be construed to relieve the Contractor of the obligation to maintain a safe worksite. This section provides the City and the PM with the right, but not the obligation, to remedy the Contractos deficiencies in maintaining a safe worksite. 2-22. Payment: Payment for all work and work requirements specified in this Scope of Work shall be considered as included in the Contract Price and no additional allowances shall be made therefore. SECTION 3. GENERAL NOTES 3-01. Bids: Bids are to be an hourly rate per crew member, with a minimum of a three (3) person crew (see 2-05) for all labor and equipment required for tree trimmings. 3-02. Experience: Bidder shall demonstrate experience with similar work. Bid shall include a list of projects completed, similar as to scope and hazards presented as part of the Bidders Qualification Statement. 3-03. Agreement: The resulting agreement will be for a three (3) year term ending June 30, 2021. The agreements total value will depend on the level of tree trimming requested and each fiscal yeas approved budget. The budget for the first year (2018/2019) is $105,000. 3-04. Location of the Work: The locations and extent of the work shall be as determined by the City. 34 ELECTRIC UTILITY LINE TREE TRIMMING 21 Spec No. 19-04 BIDDING SCHEDULE UNIT PRICE BID DESCRIPTION Tree Trimming, including all labor and equipment, for an hourly rate per crew member (minimum three (3) $ person crew), for all hours worked on working and (Per Hour) non-working days. The undersigned, as bidder, declares that he has examined thoroughly the entire contract documents herein contained, and that this bid is made without collusion with any other person, firm or corporation, and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he proposes and agrees, if this bid is accepted, that he will contract with the City of Ukiah, Mendocino County, California, in the form of a copy of the agreement herein contained to provide all necessary machinery, tools, apparatus, and other means of performance, to furnish all material; to provide all superintendence, overhead expenses, and all labor and expenses of whatever nature necessary for tree trimming at various locations for the City of Ukiah, in conformity with the specifications and other contract provisions herein, or reasonably implied thereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the Director of the Electric Department. We, the undersigned, further agree, if this bid shall be accepted, to furnish the required Proof of Insurance within ten (10) working days after written notice that the bid has been accepted, and if the undersigned shall fail to contract, as aforesaid, it shall be understood that he has abandoned the contract, and that, therefore, this bid shall be null and void. Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnify, hold harmless and release the City, its officers, agents and employees, from and against any and all actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or entity, arising out of or in connection with the negligent or willful misconduct in the performance by contractor hereunder, whether or not there is concurrent, passive, or active negligence on the part of the City, but excluding liability due to the sole active negligence or willful misconduct of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under Compensation acts, disability benefits acts or other benefits acts. Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with Contractor performance hereunder. 35 ELECTRIC UTILITY LINE TREE TRIMMING 22 Spec No. 19-04 The undersigned declares they are familiar with these specifications for tree trimming and has carefully read the requirements, checked all of the figures, and accepts full responsibility for any error or omission. Submitted by, (check one) Individual Owner ____Partnership ____Corporation ____Other Legal Name of Contractor: Address of Contractor: Contractor License No.: Expiration Date: Tax ID#: Department of Industrial Relations Public Works Registration #: Phone Number: Fax Number: By: Print or Type Name, (Title)______________________ ________________________________________________(Signature) Date:_________________________ 36 ELECTRIC UTILITY LINE TREE TRIMMING 23 Spec No. 19-04 WORKERS COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for Workers Compensation or undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. WITNESS my hand this day of , 2019. Signature of Bidder, with Business Address: (The bidder shall execute the certification of this page at the time of submitting his bid.) 37 ELECTRIC UTILITY LINE TREE TRIMMING 24 Spec No. 19-04 LIST OF PROPOSED SUBCONTRACTORS ! In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub- contractor their Department of Industrial Relations Public Works Contractor Registration Number. ! SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR SUBCONTRACTOR BUSINESS DESCRIPTION DIR REGISTRATION NAME LICENSE NUMBER NUMBER ADDRESS OF WORK 38 ELECTRIC UTILITY LINE TREE TRIMMING 25 Spec No. 19-04 CITY OF UKIAH Mendocino County, California AGREEMENT ELECTRIC UTILITY LINE TREE TRIMMING AT VARIOUS LOCATIONS THIS AGREEMENT, made this day of _, 2019, by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and hereinafter called the Contractor, 2/!The Contractor hereby agrees with all the terms and conditions contained in the Agreement, to pay all necessary taxes, insurance and bonds, and to furnish all of the labor, materials, transportation, equipment, services, and incidentals necessary to complete, in a workmanlike manner, the tree trimming at various locations for the City of Ukiah, as per the bid submitted by the Contractor which is herein incorporated by reference. 3/!The City hereby agrees to pay and the Contractor agrees to accept $_ per hour based on a minimum three person crew in consideration of the full and complete performance of the work in accordance with the bid of the Contractor. 3/2!Rate shall be firm for the entire term of contract. 3/3!Based on notice from City of the annual budget for tree trimming services under this Contract, Contractor shall monitor the hours of work performed during the course of each fiscal year and notify the City, when the amount billed or billable under the contract in that fiscal year equals 85% of the amount budgeted for that year. Contractor shall not incur additional costs or perform additional billable hours prior to receiving instructions from the City and shall not be entitled to payment for services in excess of the amount budgeted by the City for contract services in that fiscal year without prior written approval from the City. 3/4!Payments may be withheld on account of (1) defective work not remedied; (2) claims filed by third parties; (3) failure of the Contractor to make payments properly to Subcontractors or for labor, materials, or equipment; (4) the unpaid balance of the contract sum; (5) damage to that City or another contractor; (6) reasonable evidence that the work will not be completed within the contract time and that the unpaid balance would not be adequate to cover actual or liquidated damage for the anticipated delay, or (7) persistent failure to carry out the work in accordance with the Contractor Documents. 3/5!Final payment shall not become due until ten (10) working days after the City accepts the work completed and the Contractor has delivered to the City a complete release of all liens arising out of this contract or receipts in full covering all labor, materials and equipment for which a lien could be filed, or a bond satisfactory to the City to indemnify the City against such lien. If such lien remains unsatisfied after payments are made, the Contractor shall refund to the City all money that the City may be compelled to pay in discharging such lien, including all cost and reasonable attorney fees. 3/6!Acceptance of final payment by the Contractor, shall constitute a release and waiver of any claims for additional compensation by the Contractor, except for claims submitted in writing by the Contractor prior to final payment which remain unsettled at the time of final application for payment. 4/!Term of Agreement. Contractor shall commence performance of services as required upon receipt of a Notice to Proceed from the City. This agreement shall be in effect for three (3) years from the date it is fully executed. 5/!Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Contractor for services provided under this Agreement; or 3) 39 ELECTRIC UTILITY LINE TREE TRIMMING 26 Spec No. 19-04 City has abandoned and does not wish to complete the work for which Contractor was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Contractor. City shall pay the Contractor only for services performed and expenses incurred as of the effective termination date. Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off- set for any direct or consequential damages City may incur as a result of Contractor's breach of contract. 6/!Any alteration or deviation from the original plans and/or specifications, whether involving extra cost of materials or labor or not, and any extra work necessitated by unusual conditions will be executed only upon written change order designated by agent for same, and will become an extra charge or credit only when approved in writing by all parties hereto or their authorized agents. 6/2!If the Contractor is delayed at any time in progress of the work by changes ordered in the work, labor disputes, fire, unusual delay in deliveries, abnormal adverse weather conditions not reasonably anticipated, unavoidable casualties or any causes beyond the control, or by other causes which reasonably justifies delay, then the contract time may be extended by a change order for a reasonable time. 7/!Before Contractor performs any work or delivers any materials to worksite(s), he shall furnish to the City certificates of insurance covering full liability under Compensation laws of the State of California, and Comprehensive General Liability Insurance (Broad form/CSL) and fire insurance of $2,000.000 naming the City as additional insured, and shall be maintained in force until the work is completed. All work covered by this Agreement done at the worksite(s) or in preparing or delivering materials to said worksite(s) shall be at the risk of the Contractor alone. Contractor agrees to indemnify and hold harmless the City against any claims, actions or demands against them, or any of them, against any damages, liabilities or expenses, including attorney fees, the personal injury or death or for loss or damage to property, or any or all of them, arising out of or in any way connected with the performance of the agreement by Contractor. 8/!The Contractor shall not, without written consent of the City, assign, transfer nor sublet any portion or part of this work, nor assign any payments to others, but will furnish all labor, materials and equipment necessary for performance of this agreement. 9/!Contractor shall at all times indemnify and save City harmless against all liability for claims and liens for labor performed or materials used or furnished to be used on the job in connection with performance hereof, including any costs and expenses for attorney fees and all incidental or consequential damages resulting to City from such claims. Further, in case suit or such claim is brought, Contractor shall defend said suit at his own cost and expense, and will pay and satisfy any such liens or judgment as may be established by decision of a court in said suit and further hold harmless the City from any personal liability thereon. :/!Contractor shall, at his sole cost and expense, and without increase in the compensation to Contractor, comply with all laws, rules, ordinances and regulations of all governing bodies having jurisdiction over the work; obtain all necessary permits and licenses therefore; pay all manufacturers, sales use, processing, Federal and State taxes; insurance and contributions for social security, unemployment and employee benefits required by labor agreements which are incurred by the Contractor whether levied under existing or subsequently enacted laws, rules or regulations. Including but not limited to the following: :/2!Eight (8) hours per day constitutes a legal work for or employee. Employees of Contractor shall be permitted to work in excess of 8 hours per day and 40 hours during any one week upon compensation for all hours worked in excess of 8 hours per day at not less than 1-1/2 times the basic rate of pay. The Contractor shall pay a penalty to the City for violations of these Labor Code provisions according to Labor Code Section 1813. :/3!The Contractor shall pay not less than the general prevailing rate of per diem wages as required by Labor Code Sections 1770, 1771, and 1773.2, and shall pay a penalty to the City in accordance with Section 1775. :/4!The Contractor shall keep accurate payroll records which are available for inspection in accordance with Labor Code Section 1776. 21/!Contractor shall effectively secure and protect the work to be done hereunder and assume full responsibility for the condition thereof until final acceptance by City. Contractor shall be liable for any loss or final 3: ELECTRIC UTILITY LINE TREE TRIMMING 27 Spec No. 19-04 acceptance by City. Contractor shall be liable for any loss or damage to any work in place, or to any person, materials, or equipment of the worksite(s) caused by him, his agents, employees or guests. 22/!In the event action is instituted for the enforcement of any term or condition of this Agreement, the prevailing party shall be entitled to an award of reasonable attorney fees in said suit, in addition to costs and reasonable expenses incurred in the prosecution of said suit. 23/!If the Contractor shall neglect to prosecute the work properly, or fail to perform any provisions of this contract, the City may, after three written notice to the Contractor and without prejudice to any other remedy he may have, make good such deficiencies and deduct the cost thereof from the payment then or thereafter due to the Contractor. 24/!Contractor guarantees all equipment, material, supplies, and work furnished on the job against defective construction or workmanship for a period of one year following completion of the project, except when a longer guaranty is provided by the supplier or manufacturer of the equipment. Contractor expressly agrees to act as co-guarantor of such equipment and materials, and Contractor shall supply City with all warranty and guaranty documents relative to equipment and materials incorporated in the job and guaranteed by their suppliers or manufacturers. 25/!Contractor will conform to applicable California Administrative Code Title 8 and regulations, also ANSI, Z133 for Tree Care Operations. 26/!Contractor will keep a tree trimming report and time card of each tree trimmed. See Exhibit C. These reports and time cards will be submitted to the City of Ukiah on a weekly basis. Contractor will submit pay applications on a fifteen (15) working day schedule. 27/!That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. a.!Notice to Bidders b.!Contractor Qualification Statement c.!Specifications d.!Bidding Schedule e.! Compensation Certificate f.!List of Proposed Subcontractors g.!Exhibit A (Indemnification) h.!Exhibit B (Insurance Requirement for Contractors) i.!Exhibit C (Time Card for Contract Work) j.!Exhibit D (City of Ukiah Tree Management Guidelines) k.!Exhibit E (Land Mark Tree Program Guidelines and Policies) IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this day of , 2019. CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: CITY MANAGER, CITY OF UKIAH Attest: CITY CLERK, CITY OF UKIAH By: CONTRACTOR Attest: Title: The foregoing contract is approved as to form and legality this day of _, 2019. CITY ATTORNEY, CITY OF UKIAH 41 ELECTRIC UTILITY LINE TREE TRIMMING 28 Spec No. 19-04 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on _________________, 20____, by and between the City of Ukiah (Ukiah) and ______________________________________ (Contractor). Contractor is _________________________________________________________________________________ ___________________________________________ for Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: _______________________________________________ TITLE: _______________________________________________ 42 ELECTRIC UTILITY LINE TREE TRIMMING 29 Spec No. 19-04 Djuz!pg!Vljbi!Fmfdusjd!Vujmjuz!!!!!!!!!!!!!!! Ujnf!Dbse!gps!Dpousbdu!Xpsl Exhibit B Gjsn````````````````````Ebuf`````````` Mpdbujpo````````````````!!!!!Dpousbdupst!Kpc!Op/``````` Dsfx!Nfncfst!ObnftJE!Dbse!TNUXUGT Dbssjfst Dpnnfout; 43 44 CITY OF UKIAH TREE MANAGEMENT GUIDELINES 9–IL.L / TREE MANAGEMENT POLICIES FOR THE PROTECTION, OPERATION AND MAINTENANCE OF CITY PROPERTY Adopted 12-01-10 & Revised 11-19-14 45 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 1.0 PURPOSE STATEMENT The purpose of this document is to provide policy guidelines for the preservation, maintenance and enhancement of the urban forest in parks and other areas maintained by the staff and contractors of the City of Ukiah. These guidelines are based on policy from the City of Ukiah General Plan Growth Management Program adopted by the City Council December 6, 1995 and amended June 16, 2004 and the City of Ukiah Community Forest Management Plan, adopted by the City Council on November 3, 1993. Trees are a precious legacy which improve our quality of life and enhance our community image and pride. Trees enrich air and water quality, provide wildlife habitat, increase aesthetic value, reduce soil erosion, and help us to maintain a sense of rural community Community Forest Management Plan Vision Statement 2.0 DEPARTMENTS AFFECTED 2.1 Community Services Department 2.2 Public Works Department 2.3 Electric Utility Department 2.4 Planning and Community Development Department 2.5 Ukiah Municipal Airport 3.0 RESPONSIBILITY The department directors shall be responsible for the implementation of these polices and guidelines and all staff shall be trained and shall abide by these guidelines and policies as outlined in this document. City Council shall approve any significant amendments or changes to the Tree Management Guidelines and Policies proposed by staff and community partners before they are adopted. 3.1 The Directors of the departments are responsible for the preservation, care and maintenance of trees as follows: 3.1.1 Community Services Department is responsible for all trees in public parks including the Commemorative Program trees. 3.1.2 Public Works Department is responsible for all trees in the public right of way and creeks. 3.1.3 Electric Utility Department is responsible for trimming of trees to maintain clearance from primary electric lines and facilities 3.1.4 Planning and Community Development Department is responsible for oversight of all landscaping plans filed by the applicant. 3.2 Partnerships: Volunteers and/or community groups shall be important partners to achieve objectives for urban forestry. 46 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 3! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 4.0 TRAINING City staff shall receive training on all procedures listed in this document, including on-site classes and/or training provided by Mendocino College and assorted qualified arboricultural professionals on a regular schedule to ensure that proper methods are utilized. All City of Ukiah staff performing tree care duties within the Citys urban forest shall attend a minimum of two training workshops annually. A workshop for dormant care of trees will be held in the Fall/Winter months. A second workshop will occur in the Spring/Summer to train for the growing season. Workshops will include, but not limited to: proper seasonal maintenance; best practices for soil conditioning; proper pruning techniques; and plant identification. Workshops will generally be held in the field and last about two hours and will be run by a qualified arboricultural professional with expertise in best practices for urban forest care. 5.0 POLICY GOALS The Tree Management Guidelines focus on long-term protection of the Citys trees and have been developed for the preservation, planting, care, removal or disposition of trees, replacement planting in parks, along streets and in other public areas. The City of Ukiah intends that these guidelines and policies shall remain in effect, however, they will be subject to change based upon arboricultural standards, community input and staff recommendations. Suggestions for changes to the Guidelines must be submitted in writing to a department director. They will then be discussed with community partners and staff and then submitted to the City Council for approval. 6.0 GUIDELINES FOR TREE CARE AND MAINTENANCE Staff and contracted professionals shall utilize International Society of Arboriculturs Best Management Practices (ISA BMP) and/or American National Standards Institute (ANSI). A Glossary of terms is included in Section 9.0. Specific criteria as detailed in the ISA BMP shall be established and applied to for the removal and/or pruning of trees located in or on City property. The same criteria shall be used to evaluate the overall public benefit of the proposed work. In all cases, safety concerns shall receive priority. In addition, priority will be given to limiting removal, increasing forest canopy, and preserving appropriate vegetation on park property. 6.1 Tree Preservation: The health and physical state of trees shall be maintained and protected whenever possible. Instances not specifically covered elsewhere in this policy include: 47 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 4! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.1.1 Conservation of Landmark Trees: These are individual trees that are considered unique because of size, species, historical significance, and shall be given extra protections and consideration for retention. Refer to the Glossary of Terms. 6.1.2 Conservation of Commemorative Program Trees: These are individual trees or groves purchased by someone from the City of Ukiah to memorialize an individual or group. Refer to the Glossary of Terms. 6.1.3 Existing Trees: Staff shall change use patterns in root zones whenever practical. For example: Vehicles parked or materials stored in the root zone shall be subject to an education and/or enforcement campaign to reverse the damage to the tree roots; pathways causing excessive compaction around tree roots shall be relocated if other options are deemed insufficient. Fencing, boulders, logs and landscaping are reasonable deterrents to reduce further damage and shall be used whenever practical. Refer to ISA BMP Integrated Vegetation Management. 6.1.4 Special consideration shall be given for unique situations. Every effort shall be made to protect trees growing near underground streams. 6.1.5 Storm water flooding and sedimentation of drainage areas shall be properly considered before tree removal. 6.1.6 The relationship of vegetation to slope stability will be a primary consideration in all proposed vegetation management on slopes. 6.1.7 Diseased or Infested Plants That Pose Risk to Trees: Action shall be taken to effectively decrease risk to other trees from pests and diseases. This may include removal and destruction of affected materials, pesticide treatments and/or alternative cultural practices. Other qualified experts shall be consulted as needed. Refer to ISA BMP Integrated Pest Management; City of Ukiah Integrated Pest Management Plan. 6.1.8 Damage, Vandalism and Illegal Cutting: Action shall be taken whenever possible to investigate and prosecute vandalism and illegal cutting of city-owned trees. Compensation for damages shall be sought based on the appraised value in accordance with The Guide for Plant Appraisal as authored by the Council of Tree and Landscape Appraisers. 6.2 Planting: Planning before planting can ensure that the right tree is planted in the right location. Proper tree selection and placement prevents tree damage and costly maintenance like trimming. Consideration of water requirements and climate and surrounding infrastructure such as sidewalks, sewer lines and overhead/underground power lines shall improve the chances for optimum growth potential. Refer to the City of Ukiahs Master Tree List; City of Ukiah Tree Planting and Maintenance Recommendations; ISA BMP Tree Planting; and ISA BMP Tree Support Systems. 6.3 Root Environment and Tree Root Zones: Refer to the Glossary of Terms. Whenever feasible, a pro-active program of cultural practices shall be implemented to maintain the health and vitality of City trees. Refer to ISA BMP Tree and Shrub Fertilization. 6.3.1 Trees in parks, fields and all other areas both developed and undeveloped: 48 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 5! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.3.1.1 Soil Compaction: Every effort shall be made to avoid the compaction of soil in root zones and to encourage penetration of rainfall deep into the soil. 6.3.1.2 Mulch: Organic material such as mulch and leaves shall not be removed under the tree canopy. 6.3.1.3 Crews shall, when feasible and practical, establish and maintain the areas under tree canopies free of turf and invasive plant species. The use of native grasses and plants are encouraged, as are plants associated with the trees above them. Special consideration shall be given to oak trees and the use of drought tolerant plants near them. 6.3.1.4 Parking: Vehicles and equipment should be parked on paved areas, streets and parking lots. 6.3.1.5 Pavement: The use of pavement within park and garden areas shall be limited as much as possible, especially under tree canopies. Whenever pavement is necessary the use of permeable materials is preferred. Remove the affected curb and damaged or cracked pavement due to root uplift when feasible. Level the section with mulch, chips, sand, or gravel rather than replacing the area with impervious materials. 6.3.1.6 Leaf Blowers: The use of leaf blowers is discouraged. Leaf blowers should not be used to blow debris with native soil. 6.3.1.7 Pesticides: The use of pesticides is discouraged. Please refer to the City Integrated Pest Management policy. 6.3.1.8 Stakes: In the unusual situation when stakes are needed they should be driven in outside the root ball. ISA BMP Tree Support Systems shall be followed. 6.4 Construction around Trees: Protection devices shall be installed to protect the tree and root zones when near or within construction zones. The root system extends at least to the edge of the canopy or drip line of the tree with most of the fine feeder roots active in the top few inches of the soil. These roots need air to stay healthy in order to provide the tree with nutrients and water. This root zone shall be protected from compaction, changes in soil grade, digging, or other disturbances. Protective fencing and warning signage will be required around the root zone. All tree protection devices shall be visible, well-anchored, and approved in the field by the Supervisor or designee prior to clearing, grading, or beginning of construction and shall remain in place and maintained until the project is completed. Refer to ISA BMP Managing Trees During Construction and ANSI Construction Management and Standard. 49 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 6! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.5 Consultation with a Qualified Arboricultural Professional: When planning and designing a public improvement project the City shall seek the appropriate qualified expert when the project involves or is near a tree or trees. 6.6 Pruning Standards: The latest pruning standards established by the International Society of Arboriculture shall be used in the maintenance of trees and are detailed in the ISA Best Maintenance Practice booklets. Refer to ISA BMP Tree Pruning; ISA BMP Utility Pruning of Trees. Such maintenance will include: 6.6.1 General pruning for clearance to prevent injuries and to facilitate maintenance and vehicle clearance. 6.6.2 Pruning dead, dying, and diseased sections to improve the health and appearance of the tree and to prevent accidents. 6.6.3 Pruning for clearance around lighting and overhead lines. 6.6.4 Pruning back for authorized passage on service roads, walkways and paths. 6.6.5 Pruning requested by a private property owner. Such requests do not obligate the Department to prune trees, shrubs, and/or vegetation. It is the responsibility of the business owner to plan their signage so that visibility is not affected by growing trees. 6.6.6 Pruning in park areas identified as places of illegal or inappropriate activity in order to improve general visibility and increased police surveillance. 6.7 Birds and Nesting: Except in emergencies nesting birds or nests shall not be disturbed or harassed by pruning or removal activities. To avoid nesting season such activities shall occur between September 1st and March 31st. Fish and Game Code 3503: "It is unlawful to take, possess, or needlessly destroy the nest or eggs of any bird..." The Migratory Birds Treaty Act of 1918 also applies. 6.8 Unnecessary Wounding: Because topping of trees can cause permanent damage by promoting decay, as well as unnatural, dense and weak branching structure, topping shall not be practiced or permitted except under special circumstances. Not only can a tree sustain wounds to the branches or top, it can also sustain wounds to the trunk. Therefore, these policies shall reinforce the protection of the trunk area from wounds associated with a lawn mower or other equipment. 6.9 Hazardous Tree Management: Public health, safety and general welfare will be maintained through the use of generally accepted professional practices of evaluation and treatment to reduce risks to people and property from hazardous trees. Attention to proper selection, planting and maintenance of new trees shall also be pursued to achieve long- term risk reduction. 6.9.1 The City of Ukiah shall assess and manage the risk of tree failure within the limits of available fiscal and human resources. Priority shall be given to locations and situations with high probability of failure and high potential damage or injury that may result. 4: Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 7! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.9.2 Notwithstanding an immediate hazard to safety and/or property, the City shall utilize a written tree risk assessment methodology established by the ISA (ISA Basic Tree Risk Assessment Form or equivalent) to evaluate the likelihood that part or all of a tree will fail and cause damage and/or injury by a qualified arboricultural professional. The components of the assessment shall include tree health, species profile, site factors, history of failures, tree defects/conditions, target assessment, risk categorization, mitigation options and recommend inspection intervals when warranted. 6.9.3 Corrective action for high hazard rated trees shall be reasonable and prudent and may include: Moving any at-risk structures, equipment, fixtures or recreational sites; Correction of the defect by pruning, cabling and bracing, or tree removal; Closure of the area 7.0 Tree Removal: The City shall provide 72 hours of advance notice of the intended tree or trees that shall be removed by posting a sign at the work site when feasible. The sign shall contain the reason for the removal of the tree and the appropriate city departments telephone number that the public may contact for further information. Tree removal will include: 7.0.1 Trees that pose substantial risk or hazard to the public, adjacent properties or to public facilities. 7.0.2 Dead, dying or diseased trees. 7.0.3 Removal from properties being improved or developed under an approved design, however, prior consideration to retention shall be given whenever possible. Preference is to retain existing healthy trees when designing any development rather than attempting mitigation. 7.0.4 Trees that block trails, drains or otherwise obstruct the use and function of infrastructure elements. 7.0.5 Trees on sites that were over planted by design or are crowded from natural competition. As the landscape grows, the Supervisor with consultation with a qualified expert shall selectively remove trees on a site to maintain spacing for optimal tree growth and function. 7.0.6 Removal requested by a private property owner. However, such requests do not obligate the City of Ukiah to remove or allow removal of any trees, shrubs, and/or vegetation. 7.0.7 Consideration shall be given for providing trunk and limbs for service projects such as constructing benches and picnic tables. The use of wood chips for mulching material around trees and vegetation in the parks is encouraged. 7.0.8 Any person aggrieved or impacted by a decision to remove a tree may appeal the decision during the noticing period. A letter stating the reason(s) for the 51 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 8! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY appeal must be submitted to the City Clerks Office. An appeal automatically stops any action or non-action on the tree until the responsible Department Director has an opportunity to review and consider the appeal. When feasible, the Director will consult with the Citys Tree Advisory Committee for additional input. The Directors decision on an appeal is the final administrative determination. The Directors final determination may be appealed to the City Council. The appeal must be filed with the City Cle Office within 10 days of the Directors determination and must be accompanied by supporting documentation from a qualified arboricultural professional using the same tree risk assessment methodology established by the ISA as detailed in Section 6.9.2. 7.1 Tree Replacement: At least one tree shall be planted for every tree that is removed from City property. Replacement tree species shall be selected so that overall mature canopy volume will be maintained or increased. It is preferable to plant the replacement tree in close proximity to the original trs location. The replacement tree may be located elsewhere, if local conditions contributed to the previous trs failure (See Section 6.2). New locations should be found on the same site or in the same neighborhood at a location of similar or greater value. Preference shall be given for planting native trees whenever feasible. 7.2 Replacement Plantings: The City shall undertake the task of replacement plantings to mitigate the effects of vegetation removal and to reestablish the landscape and increase overall mature forest canopy. The City shall determine the species of tree to be planted on City property and the planting location. Every effort shall be made to select a species compatible with the existing tree plantings on the street, the neighborhood identity, the maturity of the trees, space available for growth, the presence of underground and overhead utility lines, utility poles, streetlights, driveway approaches and fire hydrants. 7.3 Phasing: The City of Ukiah when appropriate shall consider a phased approach to vegetation management to reduce potential short-term negative aesthetic and/or wildlife habitat impacts (associated with such actions). 7.4 Wildlife and Habitat: Trees and forested areas are recognized as important habitat for native wildlife and providing vital wildlife corridors. Trees, undeveloped landscapes and creeks will be managed to optimize them for wildlife habitat. Refer to the City of Ukiah Creeks Maintenance Policies and Procedures. 8.0 SUMMARY These guidelines are set in place to enhance the urban forest within the City of Ukiah. As industry standards change in regard to tree care, this document shall remain flexible to incorporate needed changes. 9.0 GLOSSARY OF TERMS For additional definitions, refer to the International Society of Arboriculture Best Management Practices 52 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 9! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 9.1 Commemorative Program Tree Program provides an opportunity for the public in celebrating an event or memorializing a loved one by the planting of a young tree or trees while improving the appearance and canopy of City parks. A tree or grove is purchased from the City of Ukiah to honor or memorialize an individual or group. Such tree(s) are identified and recorded by the City of Ukiah with the name of the tree species, dedicated individual or group and the name of the donor. 9.2 Developed landscape is property that has been graded and/or planted, and contains plantings that are distinct from typical native forest. These active and/or passive recreational landscape areas are routinely maintained by park staff for public use. Developed landscapes shall include, but are not limited to: lawns, athletic fields, boulevards, golf courses including pitch and putt, lawn bowling greens, play areas, squares, places, triangles, and swimming beaches. 9.3 Hazardous Tree is a tree that can be predicted to fail and has a high probability of striking people or property causing injury or damage. 9.4 Invasive exotic vegetation consists of species of plants that are not native to our region and exhibit aggressive growth to the exclusion of native or planted landscapes and wildlife. 9.5 Landmark Trees are individual trees that have been designated as unique because of size, historical/commemorative association, and distinct form, as an outstanding specimen or are important for wildlife habit. Such trees will be given extra protection and consideration for retention. Rules and regulations for landmark trees are defined in the Citys Landmark Tree Program and/or Downtown Zoning Code. 9.6 Topping is the removal of the terminal shoot of a tree to a stub or lateral branch that is not sufficiently large enough to assume a terminal role or cannot be expected to achieve wound closure to inhibit decay. 9.7 Tree Failure is the breaking and falling of a tree or any substantial part of a tree. This does not include falling leaves or fruit. 9.8 Tree Root Zone is the area from the trunk to the drip line or the edge of the unpruned canopy around a mature, uninjured tree or the anticipated root zone of a young tree. 9.9 Qualified Arboricultural Professional is a tree care professional with a minimum of two years of experience in the evaluation and care of trees in combination with a professional license or certification that measures minimum competency in relevant subjects, including protection of public health, safety and welfare. Acceptable titles include Certified Arborist, Registered Consulting Arborist, Registered Professional Forester, and Landscape Architect. 9.9.1 Undeveloped Landscape is property that contains native or volunteer (self- propagated) plants and is not intended for recreational use except along designated trails. Undeveloped landscapes are (usually) not as intensively maintained as developed landscapes. 53 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! :! TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 10.0 ADDITIONAL RESOURCES Additional City and other tree-related documents that incorporate tree guidelines are available electronically through the Intranet. The Department Director shall provide the The International Society of Arboriculture Best Management Practice booklets, American National Standards Institute related documents and Mendocino County ReLeaf materials to their employees. These documents are: Municipal Code Article 2, Chapter 5, Number 5420 Street Tree Policy, Purpose and Intent (Ordinance 869, adopted 1987) Community Forest Management Plan Tree Protection and Enhancement Policy Tree Planting and Maintenance Recommendations Master Tree List Integrated Pest Management Plan, Community Service Department Creek Maintenance Policies & Procedures Form Based Zoning Preservation Tree List General Plan, Open Space and Conservation Element, adopted 12/6/1995; amended 6/16/2004 Landscaping and Streetscape Design Guidelines Commercial Development Design Guidelines International Society of Arboriculture Best Management Practices (ISA BMP): Managing Trees During Construction; Tree Pruning; Integrated Pest Management; Tree Support Systems; Utility Pruning of Trees; Tree and Shrub Fertilization; Tree Planting; Tree Inventories; Integrated Vegetation Management American National Standards Institute (ANSI): Construction Management Standards Mendocino County ReLeaf Tree Care Guide Hillside Ordinance 9135 54 Djuz!pg!Vljbi!Usff!Nbobhfnfou!Hvjefmjoft! 21! Landmark Tree Program Guidelines and Policies November 19, 2014 1.0 PURPOSE STATEMENT The purpose of this document is to provide policy guidelines for the preservation, maintenance and enhancement of our urban forest with particular attention to notewo defined in Section 2.0. The Landmark Tree Program (LTP) includes specific trees within the city limits on public property, but also extends to private property for owners who wish to participate on a voluntary basis. This program complements the Downtown Zoning Code (DZC) Designated Landmark Trees, but does not supersede the rules and regulations identified for those specific trees (UCC Section 9229.3 Table 19) detailed in the DZC. 2.0 DEFINITION The definition for landmark trees from the Downtown Zoning Code (10.030 B Article 18 Section 10shall be used: Landmark trees are specific trees selected as worthy of landmark status based on one or more of the following characteristics: 1) an outstanding specimen of a species desirable to the community 2) one of the largest or oldest trees in the City of Ukiah 3) historical/commemorative interest 4) distinctive form and/or aesthetic appeal and/or 5) environmental value, including importance as habitat for wildlife. 3.0 BENEFITS OF THE PROGRAM Benefits to the City of Ukiah A LTP would help the City obtain the coveted certification, "Tree City USA" from the Arbor Day Foundation and improve grant funding opportunities. The identification and acknowledgement of landmark trees will also help the City, businesses and private owners garner support and recognition for the care and maintenance of trees which benefits the community at large. Benefits to Property Owners Owners will receive acknowledgement and appreciation for their effort. The City of Ukiah will provide a certificate to the participating property owner. Well-maintained trees add to property values. Trees provide shade and can reduce cooling and heating bills. Benefits to the Community districts with tree-lined streets have increased activity. 55 1 4.0 POLICY GOALS The LTP focuses on the economic, environmental, historic and aesthetic value specific trees have in the voluntarily participates in the program. The policy goals of the LTP are consistent with the following: !City of Ukiah General Plan Open Space Conservation Element (1993): OC-22: Conserve and replenish valley oaks in the Valley; OC-23: Native plant landscaping shall be encouraged; OC-25: Maintain and !City of Ukiah Tree Protection and Enhancement Policy, November 1993 !City of Ukiah Tree Planting and Maintenance Recommendation, November 1993 !Community Forest Management Plan, 1994 !City of Ukiah Landscaping and Streetscape Design Guidelines, 1996 !Ukiah Municipal Code, Chapter 5, Sidewalks/Street Trees. Article 2. Street Tree Policy Purpose and Intent) !Tree Management Guidelines, December 1, 2010 !City of Ukiah Downtown Zoning Code, 2012 5.0!ADMINISTRATION DEPARTMENTS AND RESPONSIBILITIES 5.1 Community Services Department 5.2 Public Works Department 5.3 Electric Utility Department 5.4 Planning and Community Development Department 5.5 Ukiah Municipal Airport The department directors shall be responsible for the implementation of the LTP and all staff and contractors shall be trained in and shall abide by these guidelines and policies outlined in this document. City Council shall approve any significant amendments or changes to the LTP proposed by staff and/or community partners before they are adopted. 5.1 The City Manager or designee is the primary administrator of the program. However, directors of the departments are responsible for the preservation, care and maintenance of trees in the public and private sphere as follows: 5.1.1 Community Services Department is responsible for all trees in public parks. 5.1.2 Public Works Department is responsible for all trees in the public right of way, creeks and drainages including wetlands. 5.1.3 Electric Utility Department is responsible for the trimming of trees to maintain clearance from primary electric lines and facilities. 5.1.4 Planning and Community Development Department is responsible for the oversight of all trees and landscaping plans filed by the applicant. 5.1.5 The Airport Manager is responsible for all trees on Airport property. 56 2 5.2 Partnerships: Volunteers and/or community groups (i.e. Mendocino ReLeaf and Tree Advisory Group) shall be important partners to achieve the objectives of urban forestry. 6.0 PROCEDURES For a specific tree, grouping of trees or grove for enrollment in the LTP requires the completion of a nomination form signed by the nominee/property owner. Nomination forms are reviewed by the Tree Advisory Group and then forwarded with written recommendation to the City Manager or designee for review and then to the City Clerk for the City Council consent calendar. 6.1 City staff and the publicare encouraged to nominate specific trees for inclusion in the LTP by completing a nomination form. Electronic nomination forms are available on the or can be obtained from the City Clerk The nomination form requires a submitted photo of the tree. Information shall include the following: name of parcel owner; address; email address, if applicable; specimen; location map or illustration; reason(s) why tree(s) should be preserved. All nominations shall be submitted to the Tree Advisory Group for a recommendation. The recommendation is then forwarded to the City Council for consideration and/or adoption. 6.2 A listed landmark tree will be recorded by the City of Ukiah, identified on a map with 6.3 Partners from Mendocino ReLeaf and/or Tree Advisory Group will provide an annual docent led walking tour and/or provide a self-guided brochure for interested parties. 6.4 Staff will provide notification of the LTP activity by mailing an announcement of the annual walking tour. Notification will occur at least a month prior to the tour ( monthly utility bill) 6.5 An annual press release to local media about the purpose of the program, number of participants, location of the tree link for recruiting future participants. 7.0 PROTECTION All participants including the City, a business or homeowner enrolled in the program agree to maintain and care for their tree responsibly and will receive a letter of acceptance. Suggestions for healthy tree care are outlined in the Tree Management Guidelines and may be obtained electronically. Person or persons shall be prohibited from damaging a landmark tree through excessive watering or pruning or root compaction/destruction. Extra care shall be employed to protect landmark trees during construction (see the Tree Management Guidelines, Section 3.0). All requests for tree removal or withdrawing from the LTP shall be in writing and submitted to the City Council and thereby forwarded to the Tree Advisory Group which will then forward a written recommendation to the City Council. placement of the notice will be posted at the nearest public boundary line located closest to the tree(s). 57 3 Circumstances not requiring City Council approval for tree removal are as follows: 1)!due to emergency situations and/or 2)!traffic visibility obstructions and/or 3)!public utility damage and/or 4)!damage to the building foundation. 9.0 SUMMARY The City of Ukiah intends that the guidelines and procedures of the Landmark Tree Program shall remain in effect, however, they are subject to change based upon arboricultural standards, community input and staff recommendations. Suggestions for changes to this document must be submitted in writing to the City Manager or designee. Changeswill then be discussed with community partners and staff with recommendations and forwarded to the City Council for approval. 10.0 ADDITIONAL RESOURCES Additional City and other tree-related documents that incorporate tree guidelines are available electronically through the Intranet/Internet. These documents are: !Municipal Code Article 2, Chapter 5, Number 5420 Street Tree Policy, Purpose and Intent (Ordinance 869, adopted 1987) !Community Forest Management Plan !Tree Protection and Enhancement Policy !Tree Planting and Maintenance Recommendations !Master Tree List, 2012 !Tree Management Guidelines, 2010 !Integrated Pest Management Plan, Community Service Department !Creek Maintenance Policies & Procedures, 2009 !Downtown Zoning Code Landmark Tree Program and Preservation Tree List, 2012 !General Plan, Open Space and Conservation Element, adopted 12/6/1995; amended 6/16/2004 !Landscaping and Streetscape Design Guidelines !Commercial Development Design Guidelines !International Society of Arboricultural Best Management Practices (ISA BMP): !American National Standards Institute (ANSI): !Mendocino County ReLeaf Tree Care Guide !Hillside Ordinance 9135 58 4 Landmark Tree Program (LTP) Landmark Tree Program Listings !Valley Oak, Quercus lobata, \[#1\], Observatory Park !Redwoods, Sequoia semper virens, \[#9\], City Hall and Clay St (historic Campfire Girls beautification project in 1930s) !Valley Oak, Quercus lobata, \[#1\], City Hall, 300 Seminary Ave !Valley Oak, Quercus lobata, \[#1\], Hudson Carpenter Park, N Main St !White Oak, Quercus, \[#1\], Todd Grove Park, northwest end between stage and picnic tables !American Persimmon grove, Diospyros virginiana, Carpenter Hudson park, S Main St !Black Oak, Rvfsdvt!lfmmphhjj!, \[#1\], 1033 W Standley St !Bay Laurel, Vncfmmvmbsjb!dbmjgpsojdb, \[#1\], 304 Hortense St Other Trees with Special Designations Landmark Trees within DZC Boundary Downtown Zoning Code Tree Landmark Tree List, Adopted by the City Council on August 1, 2012. These trees are subject to the rules and regulations detailed in the Downtown Zoning Code and not the guidelines and policies detailed in this document. !Valley Oak, Quercus lobata, \[#6\], 225E Perkins St !Coast Redwood, Sequoia sempervirens, \[#4\], 410 E Perkins St !Coast Redwood, Sequoia sempervirens, \[#11\], E Perkins St at Pear Tree Ctr !Lebanon Cedar, Cedrus libani, \[#2\], E Perkins St at Pear Tree Ctr !Valley Oak, Quercus lobata, \[#2\], 324 N Main St !Valley Oak, Quercus lobata, \[#1\], 320 Main St !Coast Redwood, Sequoia sempervirens, \[#1\], 220 Mason St !Coast Redwood, Sequoia sempervirens, \[#1\], 100 block of Norton St, !Canyon Live Oak, Quercus chrysolepis, \[#1\], 400 block N School St,east side inparking lot !Coast Redwood, Sequoia sempervirens, \[#1\], 400 block N School St, eastside in parking lot !Valley Oak, Quercus lobata, \[#2\], 400 block N School St parking lot, eastside in parking lot !Interior Live Oak, Quercus wislizanli, \[#2\], 400 block N School, east side in parking lot !Coast Redwood, Sequoia sempervirens, \[#6\], @ 216 W Henry St, (Foundation for Medical Society) !Cork Oak, Quercus suber, \[#1\], 107 S Oak St, (Saturday Afternoon Club) !Coast Redwood, Sequoia sempervirens, \[#2\], 107 S Oak St (Saturday Afternoon Club) !Coast Redwood, Sequoia sempervirens, \[#1\], 108 S Oak St !Coast Redwood, Sequoia sempervirens, \[#2\], 265 Clay St !Riparian trees within the Gibson Creek corridor; \[#\], Perkins St to Leslie St (includes: Willows, salix varieties; Cottonwoods; Black Walnut; Interior Live Oak, Quercus wislizanli, Black Oak; Valley Oak, Quercus lobata) !Dawn Redwood, Metasequoia glyptosroboides, \[#2\], Corner of Standley and School St, in front of courthouse !Oak, Quercus, \[#1\], N State St, in front of courthouse !Tulip Magnolia, Magnolia soulangiana, \[#2\], N State St, southeast corner in front of courthouse !Southern Magnolia, Magnolia grandiflora, \[#2\], N State St, in front of courthouse 59 5 ɶ a ɬ e ɛ og ‡hkhˆ egd„gcdb T VVVqBHSXNETJH@GqBNL P Landmark sɿ ts ɕɬÀ ck Li B Ch Nomination form Site map of tree location Picture of the tree(s) Brochures, newspaper clippings, or other supportive documentation Historical data or other significant information related to the tree Property owner consent Certificate of Recognition presented to owner Landmark Tree designation for the life of the treeWell maintained trees add to property value Trees provide shade and can reduce cooling and heating bills ƷŷĻ ğŭĻƓƷƭ ʺ ƭƷƩĻĻƷ i ǝźĻǞ ƒǤ ɿ ƷƩĻĻ Ʒƚ ğ a n ƷŷĻźƩ ŭźǝĻ n ƦǒĬƌźĭ ʳ ƚĬƷğźƓĻķ͵ ǝźĻǞ n ƷŷĻ ʺ źƭ Ʒƚ ğƓķΉƚƩ ʺ ŷĻƩĻĬǤ C L ŅƩƚƒ N ƚƦƦƚƩƷǒƓźƷǤ ƭƷğƷǒƭ ɪ Ɖźğŷ ƚƓ͵ ɕ ƷŷĻ ƚŅ ƦƩƚƦĻƩƷǤ ƩĻĻ ƒǤ ƦƩƚƦĻƩƷǤ /źƷǤ pl City of Ukiah ƦǒĬƌźĭ ƓƚƒźƓğ (707) 463-6231 y Ow ƒǤ ƷŷĻ ƚƓƷƚ ʺ 411 West Clay Street ƷŷĻ ŅƚƩ ƚƓ Ukiah, California 95482 \[ğƓķƒğƩƉ C Ļķ źŅ ɿ ʺəɬ ĻƓƷĻƩ 5: ƷƩĻĻ i ğƌƌƚǞ Community Services Department Attention: Landmark Tree Program Ʒƚ ğǒƷŷƚƩźǩĻ Ʒƚ P ǞğǤ ƭǒĬƒź ƚŅ ƩźŭŷƷ Sub ŷĻƩĻĬǤ Property Owner Name AddressCity, State Zip Home Phone Email L Property Owner Signature Date ƷŷĻĬĻźƓŭĭƚƓƭĻƓƷƓƚƒźƓğƷĻķƩźŭŷƷ ʺɠɬ /G ɬ e ɛ T ific reason(s) you think the ɬ an Àc Sig Highlight and justify the spectree is significant. Include any documents like newspa-per clippings , brochures or other historical documenta-tion. ʺ˃ y G sʺ Advi ɬ e Date Submitted EmailEmail ɛ T ɶ a og ɶ ʺ are the largest or oldest in the city; have historic e city limits on public property but also extends to P F Advisory Group of the City of Ukiah to identify ɬ e to participate on a voluntary basis. ʺ Interest Aesthetic Appeal Environmental Value ɛ i hetic appeal; have environmental value. a n ʳ ʺ N remarkable trees within Ukiah. Cell Phone Cell Phone Landmark T ɰ i ʵ ) U r o t other, please explain. private property for owners who wish a n i interest; have distinctive form or aest m y o n n a 61 h Ci t t n e r The Landmark Tree Program was created by the Tree e f f i d f i The program accepts trees that are outstanding specimens; NominatorAddressHome Phone Tree Owner Name (AddressHome Phone TREE LOCATION Please include map of property and photo COMMON NAME OF TREE TREE CATEGORY Specimen Size/Age Historic Pick all that apply. If The Landmark Tree Program includes specific trees within th Linda Sanders Tree Advisory Group Coordinator The City of Ukiah For (name of tree) hereby presents this certificate to Mayor Selected as a 201X Ukiah Landmark Tree XXXXXX 62 CJE!SFTVMUT!.!Tqfd/!Op/!2:.15!.!Fmfdusjd!Vujmjuz!Mjof!Usff!Usjnnjoh!bu!Wbsjpvt!Mpdbujpot Djuz!pg!Vljbi F o Cje!Pqfojoh;!160270312:Gbnjmz!Usff!Tfswjdf-!Jod/Xftu!Dpbtu!Bscpsjtut-!Jod/ h 52812!Opsui!Ijhixbz!2123311!F!Wjb!Cvsupo!Tu Mbzupowjmmf-!DB!:6565Bobifjn-¡!DB¡!:3917¡ Usff!Usjnnjoh Item #Item DescriptionQTYUOMUnit PriceItem TotalUnit PriceItem Total USFF!USJNNJOH-!JODMVEJOH!BMM!MBCPS! BOE!FRVJQNFOU-!GPS!BO!IPVSMZ! SBUF!QFS!DSFX!NFNCFS!)NJOJNVN! 2UISFF!)4*!QFSTPO!DSFX*!/2IS%:1/11%:1/11%561/11%561/11 Cje Upubm!Cje!Bnpvou Mjtufe!Tvct O0BO0B 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 M EMORANDUM Ebuf;Kvmz!:-!312: Up;Gbnjmz!Usff!Tfswjdf-!Jod/!boe!Xftu!Dpbtu!Bscpsjtut-!Jod/ Dd;Lsjtujof!Mbxmfs-!Djuz!Dmfsl-Nfm!Hsboej-!Ejsfdups!pg!Fmfdusjd!VujmjuzboeNbsz! Ipshfs-!Qspdvsfnfou!Nbobhfs Gspn;Nbsz!Xjmmjbntpo-!Cvzfs!JJ Tvckfdu;Sfdpnnfoejoh!Sfkfdujpo!pg!Bmm!CjetSfdfjwfe!gps!Tqfdjgjdbujpo!2:.15Fmfdusjd! Vujmjuz!Usff!Usjnnjohbu!Wbsjpvt!Mpdbujpot Uibol!zpv!gps!tvcnjuujoh!b!cje!gps!uif!tvckfdu!qspkfdu/! Uijt!jt!up!jogpsn!zpv!uibu!Djuz!Tubgg!xjmm!cf!sfdpnnfoejoh!up!uif!Djuz!Dpvodjm!bu!uifjs!Kvmz!28-!312:! Dpvodjm!nffujoh!up!sfkfdu!bmm!cjet!sfdfjwfe!gps!Tqfdjgjdbujpo!2:.15Fmfdusjd!Vujmjuz!Usff!Usjnnjoh buWbsjpvt!Mpdbujpot/!!Uif!sfkfdujpo!jt!cbtfe!po!uif!cjet!dpnjoh!jo!nvdi!ijhifs!uibo!uif!qsfwjpvt! qsjdf!qbje!boe!fydffefeuifFohjoffst!Ftujnbuf/Tubgg!xjmm!cf!npwjoh!gpsxbse!xjui!sfcjeejoh!uif! qspkfdu!podf!uif!gpsnbm!sfkfdujpo!pg!uif!cjet!jt!bqqspwfe/ Qmfbtf!ep!opu!iftjubuf!up!dpoubdu!nf!bu!)818*!578.6888ps!bu!nxjmmjbntpoAdjuzpgvljbi/dpnjg!zpv! ibwf!boz!rvftujpot/ 83 1320 Airport RoadUkiah Phone: (707)467-5777Fax: (707)313-3831www.cityofukiah.com 84 2 3 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 2 3 ! BUUBDINFOU2 ! !!!!!!!!!!!! SFTPMVUJPO!OP/!.! B!SFTPMVUJPO!PG!UIF!DJUZ!DPVODJM!PG!UIF!DJUZ!PG!VLJBI! BVUIPSJ\[JOH!UIF!TVCNJUUBM!PG!BO!BQQMJDBUJPO-!BDDFQUBODF!PG! BO!BMMPDBUJPO!PG!GVOET!BOE!FYFDVUJPO!PG!B!HSBOU!BHSFFNFOU! XJUI!UIF!DBMJGPSOJB!EFQBSUNFOU!PG!USBOTQPSUBUJPO-!GPS!BO! 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BUUFTU;! `````````````````````````````! Kristine Lawler, City Clerk! 4 Sftpmvujpo!Op/!! Qbhf!2!pg!2! 2 3 4 5 6 7 8 9 : 21 22 23 24 Grand Jury Report Grand Jury Report Title Ukiah Valley Sanitation District - Change and Transparency Needed Report Dated : Response Form Submitted By: (use address block as inserted on first page) Response MUST be submitted, per Penal Code §933.05, no later than: I have reviewed the report and submit my responses to the FINDINGS portion of the report as follows: attached I have reviewed the report and submit my responses to the RECOMMENDATIONSportion of the report as follows: attached, as required attached, as required 25 attached, as required attached, as required I have completed the above responses, and have attached, as required the following number of pages to this response form: I understand that responses to Grand Jury Reports are public records. They will be posted on the Grand Jury website: www.mendocinocounty.org/government/grand-jury. 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