HomeMy WebLinkAbout1999-12-01 PacketITEM NO. 5a
DATE: December 1, 1999
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR URBAN COLLECTOR
REHABILITATION PROJECT, SPECIFICATION NO. 99-05
SUMMARY: Funding for this project was allocated by the State of California through the
1998 Surface Transportation Improvement Program (STIP) in the amount of $381,000.
The City Council awarded the contract on August 4, 1999 to Parnum Paving, Inc.,
contractor, in the amount of $308,100 and authorized additional work to ensure that all
State funds would be expended for the project. Staff intended to issue a change order to
extend the limits of the project on Grove Avenue from Bush Street to Pine Street.
However, a water line (scheduled for replacement) had not yet been installed. Staff
therefore chose the second priority location (identified in the August 4, 1999 City Council
agenda report) and issued a change order for the rehabilitation of Oak Street from Low
Gap Road to Ruddock Avenue.
The work of the contract was completed by the contractor in substantial conformance with
the approved plans and specifications on November 12, 1999. The final contract cost
based on actual quantities constructed and approved change orders is $365,607. Final
payment of the 10 percent retention in the amount of $36,560.70 will be made to the
contractor after 35 days from the date the Notice of Completion is filed with the County
Recorder.
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file
the Notice of Completion with the County Recorder for Urban Collector Rehabilitation
Project, Specification No. 99-05.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Bill Beard, Interim Director of Public Works/City_E.ngineer~
Rick Seanor, Deputy Director of Public Works ~ ~
Candace Horsley, City Manager
Bill Beard, Interim Director of Public Works/City Engineer
1. Notice of Completion
RJS:AGNC9905.SUM Candace Horsley, Ci~y-i~anager
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482
(707) 463-6200
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the real property described is owned by the following whose address is:
City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482.
2. That the nature of the title to the Urban Collector Rehabilitation Project, Specification No. 99-05
of all said owners is that of fee simple.
3. That on the 12th day of November 1999, the Contract work for this project was actually
completed.
4. That the name and address of the Contractor is Parnum Pavin.q, Inc., PO Box 970, Ukiah,
California, 95482.
5. That the real property herein referred to is situated in the County of Mendocino, State of
California, and is described as follows: City-owned property identified as Oak Street between
Mill Street and Henry Street; Oak Street between Ruddock Avenue and Low Gap Road; and
Grove Avenue between Bush Street and Live Oak Avenue.
CITY OF UKIAH, a Municipal Corporation
By:
CITY CLERK
STATE OF CALIFORNIA)
COUNTY OF MENDOCINO)
I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council,
that she has read the foregoing Notice of Completion and knows the content thereof and the same
is true of her own knowledge.
MARIE ULVILA, City Clerk
Subscribed and sworn to before me this
day of ,1999.
Notary Public in and for the County of
Mendocino, State of California
ITEM NO. 5b
DATE: December 1, 1999
AGENDA SUMMARY REPORT
SUBJECT:
ACCEPT THE LOCAL ROAD REHABILITATION PROJECT,
SPECIFICATION NO. 99-04, AS COMPLETE AND AUTHORIZE THE
FILING OF THE NOTICE OF COMPLETION
SUMMARY: The work on the project was completed in substantial conformance with the
approved contract documents on October 8, 1999, within the contract time allowed at a
total cost of $634,134.48. The contract was awarded on August 4, 1999, at a total bid of
$463,772.
Funding for this project was allocated by the State of California through the 1998 Surface
Transportation Improvement Program (STIP) in the amount of $599,000. The City Council,
as a part of the award of contract, authorized the extension of work on various streets
within the project in order to maximize City use of allocated STIP funds, which also
included the use of $5,000 of unobligated gas tax fund balance. The work added to the
contract by contract change order number 1 and number 2 was based upon the priority list
approved as part of the contract award.
Continued on Page ?
RECOMMENDED ACTION: 1. Accept the work as complete; 2. Direct the City Clerk to file
the Notice of Completion with the County Recorder for Local Road Rehabilitation Project,
Specification No. 99-04.
ALTERNATIVE COUNCIL POLICY OPTIONS: None.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Bill Beard, Interim Director of Public Works/City Engineer
Bill Beard, Interim Director of Public Works/City Engineer
Candace Horsley, City Manager
Bill Beard, Interim Director of Public Works/City Engineer
1. Notice of Completion
RJS:AGNC9904.SUM Candace Horsley, Ci~Manager
Page 2
Accept the Local Road Rehabilitation Project, Specification No. 99-04, as Complete and Authorize the Filing of the Notice of Completion
December 1, 1999
All change order and extra work invoices have been received and checked; actual contract
item quantities installed have been verified. A proposed final estimate of the cost of the
project has been submitted to and accepted by the contractor in accordance with the
contract provisions.
The total original contract cost was $463,103, Contract Change Order No. 1 was $156,722,
Contract Change Order No. 2 was $7,024 and Extra Work on Giorno Avenue was
$7,285.48. The total project cost was therefore $634,134.48.
Funding for the project cost was as follows:
$599,000.00
$ 5,000.00
$ 15,914.00
$ 14,220.48
$634,134.48
1998 Surface Transportation Improvement Program (STIP)
unobligated gas tax fund balance
unused funds from 301-9830-250, State Street Remediation
unused funds from 301-9827-250, Clara/Ford Traffic Calming
The primary source for additional expense on this project is the asphalt concrete placed
on Mendocino Drive and the extra work due to poor subgrade conditions on Giorno
Avenue. Final payment of the 10 percent retention in the amount of $63,413.45 will be
made to the contractor after 35 days from the date the Notice of Completion is filed with
the County Recorder.
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482
(707) 463-6200
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
.
That the real property described is owned by the following whose address is:
City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482.
,
That the nature of the title to the Local Road Rehabilitation Project, Specification No. 99-04 of
all said owners is that of fee simple.
.
That on the 8th day of October 1999, the Contract work for this project was actually completed.
.
That the name and address of the Contractor is Ar.aonaut Constructors, 1236 Central Avenue
Santa Rosa, California, 95402. ·
.
That the real property herein referred to is situated in the County of Mendocino, State of
California, and is described as follows: City-owned property identified as various streets within
the City limits.
CITY OF UKIAH, a Municipal Corporation
STATE OF CALIFORNIA)
COUNTY OF MENDOCINO)
By:
CITY CLERK
I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council,
that she has read the foregoing Notice of Completion and knows the content thereof and the same
is true of her own knowledge.
MARIE ULVILA, City Clerk
Subscribed and sworn to before me this day of
,1999.
Notary Public in and for the County of
Mendocino, State of California
ITEM NO. 5c
DATE: December 1, 1999
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZE EXPANSION OF CHICO SCRAP METAL PURCHASE ORDER
TO $25,000 FOR SCRAP METAL REMOVAL SERVICES
SUMMARY: Since January 1999, Chico Scrap Metal has provided for the collection and
removal of scrap metal from the Solid Waste Disposal Site (Site). The current approved
budget allows up to $5,000 for scrap metal removal. This year there has been a substantial
increase in the volume of scrap metal delivered to the Site, such that actual costs will
approximate $25,000. Fees paid by scrap metal depositors at the disposal site cover the
costs of removal. Thus the increased expenditure will be offset by revenues. Staff is
requesting Council authorization to expand the existing purchase order to accommodate
the increased costs.
RECOMMENDED ACTION: Authorize expansion of the purchase order to Chico Scrap
Metal from $5,000 to $25,000 to accommodate increased scrap metal disposal costs at the
disposal site.
ALTERNATIVE COUNCIL POLICY OPTIONS: Determine other method of disposal is
more appropriate and provide direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Bill Beard, Interim Director of Public Works/City, .Engineer
Rick Seanor, Deputy Director of Public Works~
Candace Horsley, City Manager
Bill Beard, Interim Director of Public Works/City Engineer
1 .Fiscal Year 1999/2000 budget sheet
APPROVED.~,...~(~~ '"~,~~
,JS:^GSCME*L.SUM Candace Horsley, City I~nager
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MEMO
To~
From:
Subject:
Date:
Candace Horsley, City Manager
Michael S. Flad, Assistant City Manager
Homeless Shelter Crisis Update
December 1, 1999
Since the City Council's adoption of the Homeless Shelter Crisis Resolution on November 18, 1999 staff
has been working with County staff and the Ford Street Program in an effort to locate a feasible site for
both a temporary and permanent homeless shelter. The following "Worksheet" lists the 45 sites that have
been researched and considered during the past two weeks by the City of Ukiah, County of Mendocino
and Ford Street program staff.
As you can see, the vast majority of sites that have been reviewed by staff have not worked out for one
reason or another. While several sites still have potential, our list of prospective facilities is diminishing
rapidly. At this point, the Yokayo Market and the Grange remain our best potential alternatives. Both
of these facilities are currently involved in negotiations for sale, but have not completely ruled out leasing
the property on a month-to-month basis in the interim. Staff expects a determination of feasibility on
these two sites within the next 10 days.
In addition to permanent structures, staff is also exploring the option of mobile or temporary structures.
Ukiah Fire Department Staff continues to search for large tents, beds, cots, bedding and sleeping bags
and has had some success. While most of the equipment is "free", the cost of delivery of these large
items could be considerable. Staff will explore the possibility of procuring donated delivery from local
shipping service providers as soon as more information is received. Staff has inventoried a number of
potential sites that might provide space and ancillary services to a mobile/portable temporary homeless
shelter. Anton Stadium and the swimming pool locker facilities could provide adequate space for
showers, restrooms, some housing and large tents. Of these truly temporary facilities, only the Pavilion
in the Plaza is large enough to meet the projected shelter need. If tent material were attached to the sides
of the Pavilion and heating were provided, the Pavilion has the needed electrical, lighting and restroom
facilities. When compared to other alternatives, the Pavilion is also in a better location.
Staff continues to work on this project everyday and is in continuous contact with the County and Ford
Street in an effort to develop an effective solution. The attached "worksheet" will continue to be updated
as additional information is received.
HOMELESS SHELTER CRISIS WORKSHEET
BEST POTENTIAL
Status Notes
Proposed Venue
Yokayo Market Possible
The Grange Possible
Churches Possible
SPACE Possible
Schools Possible
County still checking, currently negotiating purchase
Negotiating purchase for possible long term solution,
possible month to month lease option, letter written to the
Grange board, board meeting being scheduled
Still checking, letters sent to all churches, several not
interested because of tenant conflicts, occupancy and
security, some willing to assist one or two families.
County still checking, feasibility not likely, board opposition
and construction issues
County checking, feasibility not likely, in use, tenant conflict,
security
10,000 Buddas Possible
CED Possible
Still checking, not interested, very concerned with regulatory
issues (alcohol, drugs, smoking, food, etc.)
Still Checking, limited services available, difficulty in
contacting owner
:North Fire Station Possible In use, tenant conflict, security
INFEASIBLE SITES
Proposed Venue
Status
Notes
Portlock Hardware NO
745 North State NO
Currently negotiating lease, owner not interested
Ford Street Contacted
Old Food Co-op NO Facility is occupied
Montgomery Wards NO
Radio Station NO
Negotiating with School District, no month to month lease
No month to month available, owner not interested
2195 S. State
NO Ford Street Contacted
3000 N. State
NO Ford Street Contacted
NO Facility has been leased
400 Talmage
El Caporal NO Facility is occupied
Kings Office NO Facility has been leased
Lee's Fast Food NO Facility has been leased
794 Apple Ave NO Ford Street Contacted
Airport Han~iers NO All hangars are currently occupied
Airport FSS Bldg NO
Sat Afternoon Club NO
Too Small, conflict w/tenants, currently negotiating lease
Ford Street Contacted
Conference Center
NO Facility is booked, tenant conflicts, security
Veteran's Building
NO Facility is occupied, tenant conflicts, security
Perkins "Outlet" store
NO Facility has been leased
Fair Grounds NO
Facility is booked, tenant conflicts, security, board meeting
scheduled for December 14th, 1999
Bike Barn NO
Too Small, structural problems, facility is currently being
used
Palace Hotel
RR Depot
NO Structural issues, security
NO Too Small, no facilities
Todd Grove Room NO Booked, tenant conflict, security
Grace Hudson
NO Booked, tenant conflict, security
In use, tenant conflict, security
City Hall Lobby NO
Thrifty's NO Not Available for month to month lease
Carousel Ind Park NO Not Available for month to month lease
Bagels & Blues NO Already leased, preparing for construction
CDF North Station NO In use, tenant conflict, security
CDF Airport NO
In use, too small, tenant conflict, security
County Library
NO In use, tenant conflict, security
Dora Hospital
City Garages
NO In use, tenant conflict, security
NO In use, tenant conflict, security
USGS
NO Leased, tenant conflict, security
Anton Stadium NO Too small
Swimmin~l Pool Area
NO Too small
DSS Lobby
NO Too small, tenant conflict, security
Proposed Venue
Temporary/Mobile Facilities
Notes
Anton Stadium - locker rooms
Anton Stadium
Swimming Pool locker rooms
Small (20 people), showers, bathrooms, food prep area,
electrical, no heating]
Seating area could be tarped for protection from wind and
rain and additional sleeping area
Small (20 people), showers, bathrooms, electrical, no
heating
Depot Buildin9
Plaza Pavilion
Very small (10 people), electrical, no bathrooms
Good size, electrical, lighting, bathrooms, needs temporary
"walls"
Miscellaneous Information
Ukiah Fire checking on beds, cots, sleeping ba~ls, etc
IShelter Supplies
Mobile Shelter
Ukiah Fire and Rick Paige checkin9 on large tents
Additional Contacts
Proposed Venue Notes
ICentury 21 No Sites Available for Lease
Leland Kraemer No Sites Available for Lease
Realty World
No Sites Available for Lease
~NDERSON VALLEY ADVERTISER,'BOONVILLE, CA 95415' December. 1, 1999
I
Letters tO the Ed itor {
- - I I II II iI
_
LAKE METHYL MERC .. This same water board is ~Ow sampling fish from
To the Editor, Lake Mendocino and Lake sonoraa f~r' mercury. Do yOu
I would like to rebut and expand on a KZYX trUst them? Methyl mercury is known. ~cause mental
Community News interview heard on Wednesday,. and nervous system problems to humans.in, small doses;
November .17, 1999, with Lake County's Environmental Also known to science is thaf other fface legal Contain,.
Health Director on toxic methyl mercury in sportsfish at -inants including chlorine, .in so-called: Safe municipali
Lake Pillsbury. drinking water, may cause adverse hormOnal.effects.over
Lake County..is not sure where the mercury is coming a period of years. .
from because none of the suspected locations hasbeen Ir'would seem reasonable that Mend°Cin° coUn'ty's
tested, and I contend the public has been put unn6cessar- Children and Families First CommisSi0fi should put.. toP
ily at risk. --_.:.... priority on the issuance of combinafioh-activated. .. . char-
Trout have not been tested,, but a preliminary draft of coal~ water filters. However, tw° ..months agO, at' the
the state Fish & Game Handbook advisory on Lake Commission's all-day strategic.plannh!g Sessio~i,'the lun-
Pillsbury, sayS'to treat trout similar to other fish, in that' cheOn included salted chips, sugared'.andartificial Sodas,
avoid larger fish that are legal to catch, and don't feed white breads and baked beans, and refmed -sweets', which-
any of these fish to children six or younger, or women were'readily consumed by many. .of the COmmission
that might become pregnant in the next year, or are preg~i:. members, supposedly respected County advocates for
nant or breast-feeding. ' ' Children's'health'
A'new draft advisory is expected to be released next County SuperviSor Dave ColfaX .stated that'he has
week for public comment, consumed more cans of MUg Root BMr. in the last eight
The state advisory is expected to be released' ne~t months than in his whole life. He said I.might be right
week for public-comment, when I explained that, the lack of balanced natural light-
The state water board listed Lake Pillsbury as ing in the Board Chambers, adversely, affeCts learning
impaired under the federal Clean water Act becai~se of.. process decision-making, nutritional intake, and public
attendance at county meetings.
mercury in fish tissue in May, 1998.. H0weVer:, Lake *o:"-,~t,--brought this'issue,tothe'attenfion:of"the Supervisors¢
County failed to issue apubiic Health .AdvisOry fOrl-,1.3.." , ..
months, until June 14. : '~and former_county administrative officer Mike Scannell
- .
A staff member of. the' NorthCoast :Regional Water':
Quality Control Board that' Overseeg the .samPling,"
improperly told the. RuSSian River:Watershed Cofincil °n
Saturday, November 20, :that the testing results. On mer-..]
cury levels in fish have. .been going.up at a cltamatic lin-
in'!.995, before the current boardroom ehambers'-were
cOnstructed, when the initial Use p&rmit for the Cold
Creek Compost facility was finalized. Minutes for the'
meeting do not reflect this comment.
Sincerely,
ear rate s~nce testing began.. ' ' ~' Eric Sunswheat
This faulty conclusion is b.aSed-on.testing fiSh.mostly~ .. Potter Valley
too small to be legally eaten;-,frOm 1991 and befOre. Re.
public .health warning, now in: effect stems, from-larger;'.
fish that were' tested in 1995, and information SupPr%s~dli'
for several years. '- · ' ' ~
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