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Home My WebLink About2000-01-19 PacketMINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, December 15, 1999 The Ukiah City Council met at a Regular Meeting on December 15, 1999, the notice for which had been legally noticed and posted, at 6:31 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present' Smith, Libby, Baldwin, Ashiku, and Mayor...:~astin. Staff present: Customer Service Supervisor Archibald, Public Utilities Di::~:...ctor .~es, Director of Community Services DeKnoblough, Assistant City Manager Fla~iiiii~i~ili~anager/Budget Officer Harris, City Attorney Rapport, Planning Dire~ii?..,Sawy.-~!iiiiiii~~y Public Works Director Seanor, and Deputy City Clerk Yeast. ...-...-.-.. -.-...-...,.-.-.....-.-.,...-.-.-.....-.-...-.-,-. .:+:.:.:.:.:.. .:::::::::'::, ..::;:::::::::::-' -,-:-:':-:-:-:-:-:-:-:':-:-:':-:-:-:-:-:-:-:-.-:-:. ..:-:-:.'-:.' ............. ::::; :. .;:::;::::::.:.. ............................ .............,. ............... :.:.:.:.:.:..-.:.:.:.:...:.:.:.:.:.:.:.:.:.:.:.:.:.. .... ..-.....,........ Mayor Mastin led the Pledge of Allegiance. PROCLAMATIONS AND SPECIAL PRESENTATION~?~ii?~?~i~ii?~ii?~?~!~!ii~?~iii~?:~ 3a. Martin Luther King Day Proclamation an~i!~Pre'~~h~:bv Committee -.' =================================================== Mayor Mastin read the proclamation and Lacre. tia.:..People~':-~i~g~d, it on behalf of the Observance Committee. ..::?:::ii~?iiii ...........................,....,..,......,,,,,,..,,,..,....,,. ..................................,,... .... Lacretia Peoples thanked the Cou~i!li?~or th.~iiii!iP::i~lii~i~i~}~ii::~nd explained this is the seventh year for this observance. S.h.....~ii~xplai~ thaf::'~!ii~mittee ...... applied for financial support through the community..::!i~i~'ing p.r.:~ss, bu~iiii~:~§ unsuccessful, and they have ...... .::i:i:i:i:' been conducting other fundrai~i~iiii~Ctivit.!~:i .................... ........,..... :.:.:.:.:.. ,:.:.:,:.:.:.:.:.:.- ..:.:.:.:.:.:.:........... .........~........ .-...-...-.,...,. ..:.:.:.;.:.- ......... .:.:.:.:.:.:.:.:. . ..... ,....~........... ..............,......:.:,:.:.:,:.. ....... ........ ....... .:.:.:.:.:.:.:.:,:.:.~ ..,............. Ernie Jones, Chairman o..f..:~i~e~0cino ~~'."yi~~ission on Human Rights, thanked the City Cou.~iii!iiiii~r the pr..~!i~~n and ~iii~ii~::"event is the number one opportunity for the com~i~i~::~:gomb::~~ig:.r:.0und '~:~:i§§ue of tolerance and acceptance. The City's participa~:i::~iiiiiii~i?i~i~.~:!..ng t~iii~ili~l..ps make it a reality. "::i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i::.. ' .......................... :::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... ==================================================================== Ms. Peoples..:a~i~iil~.. Com'~[-'~::"is requesting $500 from the City at this time. ....... ==================================================== Coun~i.!.~mber Bal~[ii~ioned whether the celebration is religious in any respect. ............ .:.:.:.:.:,:.:.:.:.:.:.:.;.:.:.:.;.:.. ....... ::::::::::: :::::::::::::::::.' ..........,... :.:.:.:.:.: -.:,:.:.:.: M~i~i?eoples advised i~ii~g h"bld at the Catholic Church. They have various denominations .....-.-,-...-.-, .:.:.:.:.: r~sented by choir~ii~; well as the high school choir. Even though it is held at a church .i~?~:!~?~:.0.. t co n n ect e d..,.~!::? :::::::::::::::::::::::::::::::::::::: ...... ::!:!:i:i:i:!:i::' ::::::::::::::::::::::::::::::::::::::::::::::. . ======================== ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ===================================== ~!~iiii}ii~~iiiiili~g'hiku questioned what the Committee's budget is for the event and d~F~ii~?:~he budget is $3,000 with a shortfall of approximately $500. Mayor Mastin advised discussion of funding is not an action item on the agenda and this will need to be agendized for discussion at the next meeting. December 15, 1999 Page 1 of 14 APPROVAL OF MINUTES: 4a. Regular Meeting of November 17, 1999 Councilmember Libby made a correction on page 12. The last sentence of the Motion in the fourth paragraph was changed to read, "Councilmember Libby stated for the record that she is voting "yes" on the Motion because it is a Concept Plan in a vision and felt the grant money used for the fencing is necessary whether we go forward with the Park project or not." Councilmember Libby additionally made a correction on page !:~:.,. ......... ........ Th.~:~:~i~i~:h paragraph was changed to read, "Councilmember Libby called a::t,.tention..:~!iiiiiii~.,g..~iiii~5, .... "111. Rules of Debate, a. Questioning the Staff, and noted that Cou~!iiii~as b~iiii~!~ii::~? ask questions of staff, directly, rather than going through the Mayo~!i~P:Citv .......... ~ ............. ~':':'~:~':~:~:~:~:~:~ ...... .;i:i:i:i:i:i:i:: - ~-:.:-:-:-:-' =============================================== M/S Ashiku/Baldwin approving the Minutes of t Regu!..a.' ~ 1999, as amended; carried by the following roll caliii.~ii::::::::~¥'ES: Council~i~i~:~'Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES~i~i~~i!?~ili~BSENT: None. ABSTAIN' · ;.:.:.:.:.:.- ,.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.;.:.:.:,:.:.:.., ====================================================== 4b. Soecial Meeting of November 18.....l~ii~i~i~iiiii~ii~ii~ii~i::::~ .... . .......................... -- :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: Councilmember Libby made a change.~?~iP~:~:~:~iii~iiiiii~ii~!::..rd lin...e...?~ .... the title was changed to read "Thursday, November 18, 19~i~i::::~''....:.:.:.:................... ~?~:?i?`:~:`~ii~iii~i?iii?iiiii?~i~iiiiii~i!~iiiiiii~ii~iiii?~i~iiiiii?~ii? M/S Ashiku/Smith approving th .e.:.?;i~iii~iUtes-':':':": o..ti:~¢~'e SpecJ~:i'~!~:::~eeting':::"'-:'::::: ':-'"-'":::-""" of November 18, 1999, as amended; carried by the.~i~iiiii~ing............~!f' call v~i:! AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayo..¢i~?~astin...~ii???~OES:.:~ene. ABSENT: None. ABSTAIN' .... :::::::::::::::::::::::::::::::: ........ ?:::i::i~?:i::i~iii::iiii??:ii?:::iiiiiii!iii~ ii~i~i~iii~i~i!iiiiiiiiiiiiiiiiiiii~iii~i~i~i~i~i~i~?~.~:~.:~:~`~.~:~:~ APPR !:::MIN ii::::~ 4C. Re~i~?,~ting 0'fiii~~ber 1, 1999 Deputy Ci~y"~iiii~!~..~t on Page 1. The fourth sentence of the second paragraph:.::~!::~?~iiiiii~iiiiiiiii~!iiiiii~as ~i~i~ed to read, "Another significant event for local govern~'-t~ was 't:~i~!?!~!iiii~ern0r put language in the budget stating he was going to do so~'hing about Ed~i~iRevenue Augmentation Fund (ERAF), however, no monies .,...-.... ........... ..... ...... .......... ........ ...,......,.... ,-.,...-...,.,.- ........ ......,.......... ,?:i~i!~mith/Baldwin..~:i:i:i:....................... roving the Minutes of the Regular Meeting of December 1,1999, ~i~i~nded;::::::::::::::::::::::::::::::::::::: car[!:~¢i::~by the following roll call vote: AYES: Councilmembers Smith, Libby, -...,...~........,.....+.,.., . . .................. ~.B~-~:~b:~k.~::?:iand Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... .... ii:..i::i::~::i::~::~i~::!::i::i::~i~ii::i::i::i::i:??:i::i::i::i?:i::i:? ....... 5. '"'RI~::'TO APPEAL DECISION Mayor Mastin read the appeal process. 6. CONSENT CALENDAR Vice Mayor Ashiku advised he will need to abstain from consideration of Item k, and Decem her 15, 1999 Page 2 of 14 Councilmember Libby requested Item k be pulled for discussion and a separate vote. Mayor Mastin advised Item 6k will be considered as Item 9c. MIS Baldwin/Smith approving Items a through j of the Consent Calendar as follows: a. Approved Disbursements for the Month of November 1999; b. Awarded Bid for the Disposal of Biosolids to Residuals Processing, Inc. for the Sum of $40.52 Per Ton During Dry Weather and $49.52 Per Ton During Wet .~ather Plus $250 per Month Dump Trailer Rental; .:~?:::~ ....... ~i~iiiiii? .... c. Rejected Bids for Sodium Bisulfite Products; d. Adopted Resolution No, 2000-23 Waiving the 6Q¢~y Not. iii~i~;i~Bequirement for Establishing a County Facility in the City (737~;ili~=~uth S(~iiiii~~):. Pursuant..;,t...'~:: Government Code §25351; e. Authorized the City Manager to Enter into Con~t with.::¢i~:~rles ...... to Construct Trickling Filter Pump Number Fiv~;:i~i;~:~:i~[~m of f. Received Notification to the City Council Rega~i~iii~:;?urchase of Li~i"O:f8 Polymer g. Awarded Bid for the Purchase of Liquid Polymer.,:~SW-23811!~!ili~81~ydyne, Inc. for the Sum o ,....-,..-,. ........... h. Adopted Resolution No. 2000-24 ~~!;~i~g Subd=~i~i~'h Agreement and -.:.:.:.:.:.:.:.: · n ' ":" '~:':':':':':+:'":":':':':':':':':':':':':';':':':';';':" S~g atones for Esperanza Ford, 225..~;n~:-t-O.':~::;?:i~i~?:i::?:i;;;;~i;?:;~i;i?:~ !. Adopted Resolution No. 2000-25 E.~iishin.~?;i~!iiii~~g~i~nes/Bus Loading Zones at Three Locations in the City of::~.~i~i:ah; ..~:i:iiiii.? j. Approved Lease Agreement w..!~iiii~e Ma~¢!;~ld for ~??5~on of Ukiah Regional Airport. .-..,.,... ========================== ..::::::::::-' ;.;.:.;.;. ........ '"'"'"'"'"'" ,-::i:!:i:!::' .;M:i::' ...-...-.......-.......... - .............. , ..... · ..... .:.;...:.;.:.:.:.:.:.;.:.... ,..........., ;.:.:.;.:., ........... .::::::. . ..... .................,.... ........ ..,..,.... The Motion carried by the fol:~!~:hg rol!;ii~l vote. i::~¥ES: Councilmembers Smith, Libby, Baldwin, AS:..h. iku, and Ma~:.r ~Stin. N~ES~:N...e.~':' ABSENT: None. ABSTAIN-None. ........... ..::i:i:i:i:i:i:i:i:i:i::.. ::i:i:i:i:i .... '""'"'"'"'"'"'"'"'"'"'"'"'"' ............ -.:.:.:.:.:.;.:.:.:.:.:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:.. ,,..-.-,-.-.-.-.-.,.-,-.,.....-.-.v .-...-.v.-... Bill Wel~:§~i!ii!ii::~ii~.:.d Cit~i::i~iii~~iiii~.ire Captain/Paramedia, advised he retired from the Oity of UkiaEi:i~:i~iiii~i~.t. H~::::ii~iiii~¢~'~orking for the Oollege in a better paying job. He noted he is r .e.:.p...:~~ii~[.msel'~::ii~i~:0t the Fire Department in his comments. He noted in the left the City of Ukiah for better paying jobs and, combi..n..::~d' with the G~'~'~ii',~.o are looking for other employment or retiring, it is his esti.~e that the Cit¢~i~i?:::~)ect ............ a 100% turnover of trained personnel in the next few ye~! When you call .~71 :¥, you want the most experienced individuals responding, and .-,-.-.... h:~i::i~uested Oounci.!::ii~ii~ his elected representatives, to negotiate with the Fire personnel ~iii~!fer them wh.~:i~hey ....... are worth. ................. ..:.:.:.:.:.:.. .................................,.. !:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:!:i::.. .-::i:!:!:i:i:i:!:: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ........................... :::::::::::::::::::::::::::: .... B~iiiiiiii~~i?;Battalion Chief in charge of operations for the Oity of Ukiah Fire D~~!~:'~:~'dvised thai.he possesses a Paramedic license and has been a Firefighter for over 23 years. He spoke in support of the men and women of the Oity of Ukiah Fire Department and their efforts to achieve fair and just compensation. The Oity must do whatever is possible to retain the employees it currently has and be able to attract new Firefighter/Paramedics in the future. December 15, 1999 Page 3 of 14 Mark Hilliker, Captain, Ukiah Fire Department, advised he has served the City in excess of 30 years. He introduced the Volunteer Chiefs, Kevin Jennings and Ron Lemmerz, as well as the remainder of the Firefighters in attendance. He urged serious consideration of their contract requests. Roger Sprehn, Fire Captain and Paramedic for City of Ukiah, employed by the City for nine years, distributed a letter and read it into the record from Mark Luoto, MD, and Charles Evans, MD, on behalf of the Firefighters. The letter stated that the::?:~te of pay is an important part of keeping valued Firefighter Paramedics. Mayor Mastin noted Council will be considering this m.~:.in ............. Ct~iii~..sion later in the meeting and thanked the Firefighters for attending::~i~E~:*:~eetin~?~i[~i?~i~~, to this issu~ .e~iii::i[~?' .......... ~:~':::::~ ................................................ ~:~:~:~:~ directly. .~::i!?~?? .::?:::!ii!i~? ....... ~::'ii~-i!iiiii~i!i!iiii:iii~ii!iiiii?~!i~iii~i:i:::::--: .......... ~:~?" .-.-.-.....-.- ..-:.:.:.:.:-:.:-:-:.:-:.:-:.:.:.:.:.:,:-:.:,:.:.:.: .... : :':':':':':':'-' '.','.'.'.'.'..::::.,, .............,............ `~:~:~:~:`:~:`:~:~~`:~:~:~:~:`~~:~:~:`:~:.:`:~:`:~:~:~:~:`:~:~:~:~:`~`~:~:~:~:~~ ::::::::::::::::;. ..::::::::::.' ==================================================================== 8a. Discussion of Results of Ford Street and ~~nue Traffic Cal~:~'g Survey and Recommendation Reaardina the Traff. i~!i~i~ha Devices ..:.:.:.:.:., ..;.:.:,:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:...-~.,..:.. Rick Seanor, Deputy Director of Public Works, a.~se(~ii~iiii~::~!.wo corrections to the staff report in that the attachment references .................. ~.~:~:..t:.:..he text i~fi~iii~iii~~ary are reversed. He reported the traffic calming survey ca .r~e..'i!ii~'"".~ii~ii~.'.e...s. ult of '{~:iii~::"promising the Ford Street and Clara Avenue neighborhood..s...i?~i~iii::~i~i~}~:998, t.~t~:'staff would conduct a follow-up survey relative to the traf.f::i~??:~"almin.::~?~'-.~i~i~i?:?::?:~::i::~'a result, a survey was composed in English and Spanish, a:~;;"hand ..... dCfiver~iii~iiii~;i;oximately....... 300 households in the Clara/Ford neighborhood...:~;'surve.~ii!~bvered.:i~i:'~:l~::i~e-week ..... period, and a total of 106 surveys were returned for ~~erati~¢!?:" ............. He exp..:!~ined the results, with a majority of the responses for both Ford/~!~fa req~'ing re~¢~al of the traffic circles. There was some conce:::.r.n expressed..::~:e..l~e .............. .............. to thgli~::~~ returning if the circles are removed, however,.....t...~ii~01ice De~~. said th~'.'~i!~!~i~l'ace the speed trailer in the area and add additio~i~/~i~i~~men:(!i~iiiiiii~ili!ii~:d that"::~::!::~8~:y of the final Agenda Summary Report was ======================================================== circulate'~iii::[~iiii~i~?:i-3. 00 re'~ii~!~iii!~::~::t, he area. Additionally, he received four phone calls · ==================================================== from reside:~ii?ji~i?~i~::.area '~iii~..."~:sted removal of the barriers, and he summarized some of the ~~?ii~..esse~ii~i!i~iiii~::~onversations. The Traffic Engineering Committee (TEC) re~i~:~:~::~iiii~!~?:.o, f th~::?:i§urvey at their October 12 meeting, and unanimously recom~:ded ...... ...... remo~!iiii~ii~i~ii[raffic circles. Staff is also recommending approval of the TEC~Siii~:~commendati~iii~i!~i~ove the circles. qi~?iii'Manager Hors..:!~ advised if the circles are removed staff will be researching ~:ate methods...........t~i~i?educe the speed in the area. ................ ..::::.:.:.:.:.. ':':+:':':':':':':':':':':':':':', ......... '"'"" ............................ ..:X:X:::::X' :::::::::::::::::::::::::::::::::::::::: ........... e* w,¥ a .ues' on was no, inc u e i. survey re ar. r, spee. h~iiiiii~iiii~'~ra Avenue, and Mr. Seanor noted that the Public Safety Department indicated that speed humps would not be acceptable on Clara. Discussion followed regarding Portland's use of offset speed humps that fire equipment can maneuver around, that the radar trailer cannot record speeds, and that the traffic circles have been in place since the end of 1997. December 15, 1999 Page 4 of 14 Councilmember Libby advised she is glad this matter came back to the Council as she does not support placing these types of obstacles in front of cars. There are other ways to deal with this issue and she is in favor of looking at other options. Councilmember Baldwin questioned whether the people responding to the survey knew what they were responding to. Rick Seanor explained he received comments back that the attachments sho.wing a visual description of different traffic calming features were helpful, ~=d p~::"also drew diagrams and pictures of what they preferred. .~i~i~i~i;:i~?;i:;i::i?:~ ...... ~::~:;~:;;:~ .... :::::::::::::::::::::::::::::::::::::::::::::: .:i::-. ::::::::::::::::::::::::::::::::::::::::::::: Josh Scheiding, 626 Joseph Street, questioned ho..~iii~ic w~ii.?~;i~~iiiii~ Dora, whi~ used to be a speed track, without speed humps, asked that the traffic circles be removed. ,ii~iii!iiiiii ...... Angela Whittaker, 706 Sidnie Court, suggested putt~i~ii~...a.y stop at the C~:~:~"~'r of Ford ":::::::i!i!iiiii:i:i:!:!:!:i:i:i:i:i:i:i:!::::::.~., and Sidnie, and a 3-way stop on Clara. .~iiii?ii::i~iiiiiiii!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiii::~ She,la O Connor, 432 Ford Street, noted support..~f putt~ng',~:e:~::~~::istop s~gn and 3-way stop sign on some of the streets. She though..-t, iiii~ii~I~ be le~iii~i~i~ive than the speed humps, and if people had to stop at Bob Bender felt stop signs would be.;i!~:~ best.:~!~ti~:'~iiiiiii?iiiiiiiiiiiiiiiiiiii?iiiii?iiiiiii? S..:.:,:.:.:.:.:.~:.:.:., Tim Almon, 308 Clara, noted t~ii~gns ar.:~ii~orking e~ctively on Dora in front of Yokayo School and the City should gqliii~ard w..:...!~iii=somet.~ii~ other than traffic circles, with stop signs being.the best optio.:~:. ~iiii?~iiiii?: .:~iiii!i!iiiiiiiiiii',iii?:::,~ ............... Eric Lar~iiiiiiiiii~-.3. Cla~iiiiii~iiiii~olutio~ii?~!~ling traffic in the Clara/Ford area that was passed i"~?:ii~i!~!i~?~:.resu'i~?:i~ii!~iii~rt approval, where the City declared its commitment to have Ci{"'~iiiii~iiii~rk wi'~iii~~e...ntatives from the neighborhood to develop and implement a t~!i~g...emen~::~~'m to reduce impacts of traffic on Clara Avenue and Ford Stre..:..~!iii!iii~i~iiii!~i:i:i~.e c~ncil adopted the General Plan that included a goal to presell?and enha~iiiiiiiii.~i::~:small town character and integrity of all residential neig~:~'hoods and str~{~i.i.~' provide for the mitigation from traffic volumes and speeds no:~i:~i~:nducive to neigh~r~'0d ...... character. He has been involved in this project for almost si~ii~ars ................. and did not ~"nt ..... ..... to speak in favor or against traffic circles. He had doubts about t..;~i~i..:::in the begin~ii~, and they are experimental measures. He expressed concerns ~i~t.;i~:..to the staff..ii~port in regards to proper notification to the neighbors, that the survey i~iii~i~ii~ii~::'analysis of the survey does not allow for the compilation of the data in a'~ii~!i~~iii~l form. He recommended continuation of this matter to allow for further analysis of the survey by the residents, staff, and the Council. He encouraged Council to read each survey. Quite a few people in the survey suggested stop signs but research shows stop signs generate air pollutants. Regarding the offset speed humps, he found a detailed analysis and test-run program by Portland specifically designed for public safety vehicles to traverse these types of speed humps. He thought this may be the best solution Decem her 15, 1999 Page 5 of 14 for this project. Donna Roberts, 7400 East Road, Redwood Valley, advised up until 41/2 months ago, she was an18-year resident of Sidnie Court. She noted traffic calming in this neighborhood has been an ongoing pilot project. Over a year ago brought pictures to the City Engineer of traffic calming circles in Sacramento that are very Iow, permanent, and better signed. She asked Council to not take action until they have an opportunity to review the history of the project on how the calming devices came about and look at the too!..s..~:.being used throughout the country, such as Portland, Oregon, and Boulder, ~..o. Iorad~iiiiiiii~i~ ..... Vice Mayor Ashiku noted that a lot of effort has gone in-'t"~:-cond~i!~ii!i~ii~ trial and study, but felt it is ti me to end the experi ment and try som~i~ else."::~.!iii~iiiii~iliiii~iii~:.s..u~port of tb~ Traffic Engineering Committee's rec°mmendati°ns'"i!iii?' .............. ..::~:!i!::?:i? .... :::::::::::::~. Councilmember Libby stated she is also in supp~i~.f.:~::~~ing the ......... The stop signs seem to be a common sense solution, '~~!~.t.~.y if there are a~:":'between Clara/Ford where stop signs can be placed and notii~iii~iii~:end of the streets. Vice Mayor Ashiku agreed because traffic has to a~ually ,~ii~i~i~han just slow down. Mayor Mastin noted the reason there are..;~ili~ii!::.~i~es on ~i~Ford is because the project is not completely finished. Councilmember Libby question...e...~i?~heth~iiii~top si~iiiii~i~Ve been considered by the Engineering staff. ..~iiiiiiii!iiiiiiiiiiii?i: ..:~iiiiiii?~' ..~iiii?" Mr Seanor advised that en~'~ll sto ':?~::~ ":~¢~::~ .... · · · . ....... gi:.:.:~ ...... i!:ii!" Y .p..'i~b.:.:.ig.'~:::..a:~.e..~i~not used as a traffic calming measure, and staff.~!~.:s Caltra.n.:.~ii~~ines fori~~¥"of stop signs at intersections It would be a litt!~iiii~i~iiii~i~i~::..sual i~iii~:....~iii~".a... ':"~iii!iliiiiiiiiiii?~ ....... Councilrne'~ii~~ not~i~~i~s work on Dora. He is also concerned that traffic calming devic.~iiii~iiiii~t, alled ~ii~iiii~ck as the railroad tracks. He would propose the removal placed at Sidnie and Clara, as well as more study of traff!:~ii~i'ming devi:~ii~::...as the offset speed humps west of Sidnie to slow traffic in Vi~:::::::::::::::::::::: Mayor Ashiku..,~i~'dicated ..... the speed studies done in the past actually indicate the g~gst traffic calm....i~?device is the railroad tracks. He agrees that Council should move ~ii~iii~i.n. g and ..b..~:~'staff come back with new concepts. ~~i~~'r~ Baldwin stated he has traveled these streets and it is very easy to drive slow. The other pollution created by stop signs is noise pollution. The more stops you have on a street, the more noise pollution you have also. He is concerned about the lack of notification to the neighbors on this matter, and he would not like to remove the circles until there is an alternative solution available for installation. December 15, 1999 Page 6 of 14 Mayor Mastin indicated he agreed with Councilmember Baldwin in that he does not have a problem with removing the circles but wants to have an alternative plan in place. The circles were meant to slow traffic due to the increased traffic KMart generated, and that is what they are doing. One of the things that has bothered him over the last couple years is that Council has taken criticism because of the traffic calming devices and there has not been a lot of public support from the neighborhood to defend why these circles were put in place. M/S Ashiku/Libby to support the Traffic Engineering Committee's re~i~endations directing staff to remove the traffic circles located at Ford Street a.-"~i!i-..Si.d~i~" Street and at Clara Avenue and Sidnie Street. Discussion followed and it was determined that s~¢iiii~ould t~::ii¢~:':'*':~iiiii~iiiii~he rese~i~ concluded on alternative methods of traffic calmin9..'ili~ be bro~'t the second meeting in January. Mayor Mastin indicated his concern regarding removi~i~iii~f...f, ic calming devices before alternative solutions are determined .... Vice Mayor .Ashiku indicated when the traffi..e-?;~i!~i!~.:g., came ':~!~~i~!~ few years ago, he supported it, but after hearing stories an..di::ii~i~iiii~i~.e, xperi~~ himself, he felt they Oo.ncilmember Libby added t..h.,~i!i~:' has .b.~:'n dem:~i~ed that the circles have not really slowed down the traffic ~i~il .... ~i::iiiiiii?' · :i!!!!i!iiii!ii!i!::" .::::::::::::::: ..::::::::::. C°uncilme.m..,ber Baldwin..::~a~:there i~ii~:..f..i~ii~' :)roblem, only 13°/° said remove the ci.rcles w.!t...~:i:i~::.,.mmedi~§ii~~tives, ~~~ii~'eed is a greater hazard. Therefore, he The rnotio'~iii~i~iiii~:y.., the"i~ii~~iiil.t.:.:.e..:ll call vote: .AYES: Councilmembers Smith, Libby, and Vice Ma~!~ii~~!~i~::..NO~iiii~cilmember Baldwin and Mayor Mastin..ABSENT: Fl~8~nvened - 8:02 .~i~, ..-.:.:.:.:;:.:.:.:.:.;.:.:.; ~"...~:Mastin..-i:~ii~uced Dotty Coplen, who arrived late at the meeting and could not ~~ii!~i~!ii{~?~omments from the Audience portion of the agenda. Dotty Coplen, 1240 N. Pine Street, addressed the importance of nesting, breeding, and feeding places for beneficial insects and birds as well as for children and families living in our community being able to sit, play, or garden. She distributed a letter to the Council that included an article from the Press Democrat entitled, "Helping our suburbs get back to roots," and requested that the Council add the wording "usable habitat friendly open Decem her 15, 1999 Page 7 of 14 space" to the open space requirements of the General Plan. UNFINISHED BUSINESS 8b. Consideration of Changes to the Senior Assistance and Emergency Assistance Programs of the Public Benefit Trust Fund Customer Service Supervisor Patsy Archibald explained that the City's Energy Assistance Programs have been in full effect for over a year. During this year staff has increased marketing efforts in both English and Spanish forms, and .h...~ye assisted approximately 300 households with their electric bills. She than~ked C~'cilmembers Baldwin and Libby for their time and participation in the develop.~:..o~ii~:~9 report to the programs before the Council. There are two progra~jn pl~iiiii!iiii~.~, is a temporary measure of providing emergency assistance to help.::ii~i~:~hold~:~i~ili~iii~..three of the~ii~ electric bills, and the other is the Senior Citizens:~?~efit Ac~i~!::iiiiiiii~iiiii~blic Be.a~i~i"t Charge the City retains in a fund from all the ratepaY~i~ produ..~i~:~"appr~'"i~~iiii$~!i~00 per year, and the City is currently utilizing approxim~iy~$5~i?~00 annuall~::::~ii~:"fund. She explained the various options before the Cou~iiiii~!~iii~:nsideration. "'::~:~ ........ City Manager Horsley drew attention to the chart o.,iii!~i!i~!ii~iii~h.ows the potential costs of implementing the various options. The number..Sii:a~re be'~ii~~ii::it~umbers of what the potential costs could be as there is no way t...o?..ii~ii~i[d, num5'~iiiiiii~s recently learned that the Public Benefit Charge may help.~~ii~ii~::?:.o.f a se~?'~al homeless shelter. Councilmember Baldwin indicated~ii~ge 9 .s..'~'w~iii~iiii~i~tion of program longevity without additional funding. He quest, i~ed wb~iii~'he pro~~::"revenue for the year 2000 is $45,000 more than what was m~i~!ned e~ier of $3~,000'~ Ms. Archibald indicated.:~ the ii~'rease i:~ii~.'".e.::.t.o::~est on the amount that is set aside. Counci~~r. BaldaChinOS.ti.;....0. ned :i~ii~i~i~::"is anything in state law or local ordinance that Pr(~:~!~ii~i!City f'~ii~{iiA.:u, ing to collect this amount yearly after the state law Ms. Archi.~i~iiii~~ii~..b..ere 'i::~!iiii~::~ restriction, but there is also no state law telling the City it ha:.~iO contint~:~iiii~iii~:.~:ram. C~ilmember Bald~n::~estioned if the City was to continue to collect and spend this $~i000 a year for p.:~i:ic benefits beyond the sunset year, would it set the City back three t~iii~.~., t months in ...t-~:'calculation of when it can get to "market rate." ~i~~ii~i~ii!~" Utilities Barnes indicated $350,000 is about four months time, and the :~:i'::iiiiiii~!!:!iiiii::!i!i:iiiii:!:!iiiiii~i!!i!ii:i~:'!i!:iii::::-' · C[t-:y,,,S?:~.~own to get to market ~s approximately $1.5 million per year. So, if the City saved $350,000 each year from 2002 to 2006, at $350,000 per year, it would be $1.5 million. Councilmember Libby noted the City should proceed in small steps because it can only estimate how many households will participate. She wanted to see more of a rate Decem her 15, 1999 Page 8 of 14 reduction for the senior citizens and a smaller reduction for Iow income individuals because she thought seniors are on fixed incomes and do not usually have a means to go out and bring more income to their households. She would like to increase the senior allowance from 50 kilowatts to 75 kilowatts per month, and expand low income to 50 kilowatts. Ms. Archibald advised if the City were to increase the first 75 kilowatts free to the current number of participating households for the seniors, it would increase the num~...rs by about ,000 per year. ..~ ..:.:.:.:.:.:.. Councilmember Baldwin commended staff on p.:u:.~ii!~..n.g to.~~iiiii~n easy-to-read, comprehensive report that gave Council a great numb..e...'i~ii~i:'~i~ption~!i!!iiiiiii~ii~iii~.i.s perspecti.v.:.:e: that the estimates are overly liberal in the expecta!ii~S of advertising budget should be included because eligible peop..:ti~?:::::~'o exists. He thought they should rename the City p/;~i~.~.;:[~!i::i~:~clude all i~:~iii~::' omeet the poverty guidelines, which for a family of four is ~i~ii~i~iiiiPer year, rather"~:"'"~:':''150 Yo of poverty level. He felt the City should double the ki'i~.~~ii!i~.r.s and make the program available to anyone meeting the income guideli:g~::i' ~~iiiii~iiiiii~..c. enario #5 in the staff Discussion followed relative to possibly.,¢~ii~!iii~ii~nnual ~:~ii~!~:"amount allocated or capping the number of households se~?~r y~iiii~i!~.b..,e..:t:~:i"the program should be continued after the mandated time ..... iiii!!? .... ..:~iiiii!i!!~:' .-,,.,.-.- .,..,..,.. Councilmember Libby noted sh~iii~:' more:~,nfortabl~?i'f the Council reviews the program after a year to see how it is dgi~iii~'~d d[~ss addi~i~:nal increases at that time. ..::::::::::::. ayor M~!i~:)nd~cate.~iiii~!i~ili~pport to~i~~.g!:;;t~e program up to more eligible families, and sen...~ii~.!d be'~~iii~.t,.0mers?~:~::i~oney is there to spend and looking at the chart wi;~:~iii~!iiiiii~9.! po~~ii~9:S on staff's part, they all would terminate themselves within a th~iiiii~i~iiii~i[..-yea~':'::!~ii~iiiiiiiiii~.opefully, there would still be money left over to continue the.i.~~ili?:~::..He ~i~iiii~!~'Pport Scenario #3 because it is easier to make increase~..;:.t:~::!::i~~~ i~n fur~:~'g programs. He would also support continuing the programlii~:='~ome f0'~iii~ii~e mandated time. Vi~iii~ayor Ashiku no.~:;ili~ii~:~ of the problems with Scenario #3 is that the City will be at 7.~:iiii~i:lowatt hours for.:~ii!~ch month, however, the cost projection is only based on 1,500 ~i~holds. It is ~i~eivable there will be more participation than that, which makes it ~i[f...-.~t.t to resp....9~?i0 the changing needs of the community if things become adverse ~~i~!y~ii~iiii~'nario #4 provides 1,000 additional households that could apply and you a:'~ii~iiiiii~iii6~dget. The Benefit Charge is based on the City's actual revenues to date and"t'~'~':i;b' could be changes in power usage. Scenario #1 gives 1,500 households ~mmediate relief and if more than 1,500 applied we would still be within the means of the program. Further, if we really want to help the seniors, we can give them 100 kilowatts. Councilmember Baldwin stated every eligible person should be able to participate. December 15, 1999 Page 9 of 14 Another reason he felt there will not be a big turnout is that people do not like to fill out forms and go into offices for $6 per month. M/S Baldwin/Ashiku to rename the City of Ukiah Low Income Senior Discount Program to Ukiah's City Assistance for Relief through Energy Support, aka "Ukiah C.A.R.E.S"; that the level of assistance should be at 50 kilowatt hours per month for all qualified individuals, except qualified senior citizens who would be eligible for 100 kilowatt hours per month; and that the levels of emergency assistance be kept at the current level. . .:i:; Discussion followed relative to the lifestyles of low income senie~i;i~nd;;i~v some might need less than 100 kilowatt hours per month. Ms. Archi~.'..d. indi~i~ilWas comfortable The motion carried by the following roll call vote: ,~ES: Baldwin, Ashiku, and Mayor Mastin. NOES: Non(~!iiiiiiii~.E~': None. It was discussed that the forms and press releases ¢~i~iii~?~P.....r. epared in two languages and distributed to all non-profit agencies that offer sa~l":~i~ii!ii~.~, the City limits, as well as the Senior Citizens Center, Library, and perh.~iS day ¢~i~i~i~.r.:...s..,. 9a. DiscussiOn Reaardino Settino~:;i~{e fo~iii~i!~!ii!~imo~!ii~ommission Meetin( City Manager Horsley noted two da.t."~' were .~g~~iii~i~::e Airport Commission.- .... ~::..:iiiiii::ii? ..::i~i!¢:" : After discussion, it was determi.~iii~at e.v....-~one w~:!?~.vailable on January 11, 2000, at 7:00 p.m. The meeting will be.:~!~:i"i~ the?.i~iah Co..u:..i~il Chambers. Items to be added to the agend~ include budg.:et:iiii~ues (~i~:..c-..i:[~¢~er Baldwin) and automated fueling It was t~~?:Us 0i~i~'-'.~j to select January 11,2000, at 7:00 p.m., as the date for the join'(~ii!i~!i~!~::~...with t"~ii~~ii;i~Commission and directing staff to add additional agenda items..:~i~ii~!i~eting?::~ii~" by an all AYE vote of the members present. 9b ..... ~iiiiii~-onsideration~iiiiii~aiiiiiii~lootion of Resolution Aoorovina Memorandum ..:~::~iiiiiiiiii? Understandin~!!!~0:~ii~Amplc;yee Bargaining Unit- Deoartme-nt Head Unit C~i.iManager Horsle~?~dvised the resolution was discussed i~ Closed Session at the last ~!:::...ng, and it inc:[~Ss Council's recommendations from that meeting. ~~iiiii~i~i~:~ith adopting Resolution No. 2000-26, Adopting Memorandum of U:~~~i~i~"'between the City of Ukiah and the Department Head Unit; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. December 15, 1999 Page 10 of 14 9c. Approval of Amendments to the Lease Agreements with Brian Brodowski.~ Nick Bishop, and Mark Ashik,., Mayor Mastin advised Agenda Item 6k became Agenda Item 9c after being pulled from the Consent Calendar. Vice Mayor Ashiku and City Attorney Rapport went into conference relative to a conflict of interest discussion on this item. It was determined Vice Mayor Ashiku would not return during consideration of this item ..... Recess, 8:39 p.m. Councilmember Libby advised she pulled this ite~i~iom th.e..::~i~"~sent'"~!~iiLb.':~se she not com or aUe w th some the amendme iiiiiiiiii iiii : unc approves the Airport leases and assumes responsi~ii~iiii~ii~hat is in them ~:~::':if there is a change to a lease, Council should review the chang~iiiiiii!~i~iii~i~ not have a problem with the assignment clause, but would like to see the wo.r...:~i~g::~~i?:~elative to subletting so t hatalease comes back to Council for approval...r..~her th~:~!ii~ili~i~i~Manager. City Manager Horsley advised when ~~~iii~iii~ii~qg!i to ~ii~" aii large hangar they typically have to get financing, but they.~ to g~{iii~i~!i~[ee~nt in place before going to the lender. Lenders will not lend~iii~ney u..~i!~sS::~iiii~i~ they will be assigned the hangar if there is a default on the ~ili~f the c~!~nt ha~i~i~vner. So, every time the City Council approves a lease, it.::~ii~id h~i?to co~?:back a second time to provide assignability for the lender..:iiiiiiii? City Att0.~ili~appo~::~~ilthe ter~ii~i~!i~'signment might be different depending on the.:~ii~i~!ia.-.r, trad:~i~iiii~..n.d the 'O~:~anager could negotiate the terms of that assignm~i~iiiiiii~iii!~nk U'~i~ii~ii~.t....S a security interest in the lease and they want to be able to take"::~?~i~ii~yet th~iii~ii~ii~w, ant to be responsible for the rent until they obtain a new tenant, .~i~iii~i:-t.:y mig"~i!~ii~nt to agree to that. We are trying to give the City Manager .t.h~ii!~ii~i~iii~iiiii~iii~iiia. uth0':~ to approve any assignment or sublease. City....:~"nager Horsl~iiii~::"after staff processed a couple leases and realized how re.d..~".:.~ant they were, ~l'~ii~'ce the Council approved the lease and meant for the hangar t .o.:~iiii~ppen, staff triedi!!~b find a way to address the problem. She advised she talked to ~i~..c. ilmember Lib~ii~arlier in the day relative to her concerns and City Attorney Rapport ~iii~'b.[e to de.v..:.e~"alternate wording that may accommodate the concerns expressed. ~i~ii~~~i~:~apport distributed the new language for Council's review. City Manager Horsley noted if the Council is not comfortable with this arrangement she does not want Council to adopt it, but asked that they change the language for the three leases currently before them. December 15, 1999 Page 11 of 14 Councilmember Libby advised she is more comfortable with the new wording, with one typo being changed, to read as follows' "5. ASSIGNMENT. Lessee will not assign this Lease or any interest therein and will not let or sublet the leased premises without the prior written consent of Lessor. 'q'he City Manager may consent to an assignment of the Lease on behalf of Lessor, if the assignment is to a lending institution and necessary for the Lessee to finance the construction of Lessor approved Improvements on the leased prem:i~s. The City Manager may agree to commercially reasonable terms~:and c.ei~;i'tions in connection with an assignment required for financing purpose~iiiiiii!~b~ii~:i'ty Council must approve all other assignments and subleaS~.~;.. Les~!~iii~iiiii'not withhold approval unreasonably of Lessee's request to a~i~?'~this ~~!iiiiiiii~y. assignee .;:iii?:? must meet all criteria duly adopted by Lessor f .o..'i~iii~i~asing related uses and the assignment of the Lease ~st be Master Plan, adopted by Lessor. If any assi~i~i~:n.t:~iiii~!~curs in paragraph, Lessor may terminate this Lease an(:jii~i~~i~:;possession of ~i~i::::::~i~'ased premises, including any improvements located .,on i~iiii~~:premises which, under the terms of this Lease, become the Lessor.;siiii~;:~:~iiii~i~.n.... termination of the Lease. "Assignment" includes both volun,~a~:.ii~sign~~iii~"....~iiii..a, ssignments that occur involuntarily or by operation of law,~:.??:iiiiiiiiiiiiiii!iiiiiiiiiiii!iig. M/S Smith/Libby to approve amend~::'"'io '~ii~~i~::5....:.:r..:~rding assignment and subleasing leased premises, as noted::~ve, to.:i~ I'~~iii~i~ii?'~ick Bishop, Mark Ashiku, and Brian Brodowski, as well as a.~i..:future le.'."~es, c~~i~'y the following roll call vote: AYES: Councilmembers Smit..~iii~i~by, .B...~i~lwin, a~ Mayor Mastin NOES: None. ABSENT: Vice Mayor Ashikui~iiiii~STA!~i?None..:~i~iii? ' Vice May:~ii~hiku re..t..~~iiii~ the m~:.~~ii~"....iiii~'"~i:~s time. C°uncilme~~ili~:i.~.,t.h rel~~iiii~iii~ousehold has been ill the past couple weeks. Council .m..,~i~ii~~i~:.~e~...w.~ att'~i'on to the form she distributed which shows MCOG's fundingii::ii~:~:~ the TE~iiii~i~:. The City of Ukiah received funding, in the amount of $221::~0, with the Cit:~iii~{~:~ being $55,000. ~i!i~eported attendin~iiiA meeting for the Recreation Center. There are still a lot of things t~iiiii!i~k at such as::~ii~'w the ongoing maintenance would be funded, and the different ~i~i~::that wo..u.,,[,,.d...iiii~::~ interested in using a facility. She reported to them that they would ~ii~iii~i~Biii~:~g for ongoing maintenance and not rely on the City. She further reported that she attended a very nice Grace Hudson Museum Endowment Board Christmas Party. Councilmember Baldwin advised he attended the Mendocino County Inland Water and Power Commission (IWPC) meeting and they reported no news from FERC and there is Decem her 15, 1999 Page 12 of 14 a continued threat of PG&E selling their facility. An argument was raised that Park Steiner's concept of the canal should never go through without increased storage and the dam being raised. There was discussion of Steve Leonard being transferred from the lake. Another item discussed was the public relations campaign, who is going to do it, how to compile the information, and who is going to look at the information once it is gathered. Janet Pauli reported that the Sonoma County Water Agency offered IWPC $100,000 for this educational public relations campaign from money they have set aside for habitat restoration and public education. The majority of the Commission is pushing?:..for a video but did not know how to fund a high quality video. ..~:~ ,:~i?::' ' Vice Mayor Ashiku reported there is a compan calle¢~:~ineti '::¢ii!':!i~ii!ii~¢i!ii!i~iiii'~i~ii? .... · ..... Y ............ ~::~ .... 6::¢~l~.e;r~. that built a very Imeres~ng p~ane and has plans to build a lot more locations for their manufacturing facility, and he visit~i!ii~kiah Madelin Holtkamp to discuss whether this commtj!~iiy wout6f;iii~i~'it need is a 50'x 60' hangar to get started, iiiiiiiiiiiiiiiiiii~:~ ............. Mayor Mastin reported he went with the City Manag'~i~i~istant City Manager to the Fair Board meeting to discuss the possibility of Ioca¢~::"~?:~i~::shelter there. The Fair Board seemed relatively receptive to the idea, an~?asked ':~i~:iiii~iii~i~.e..d operational types of questions. He understands the new Fair Ma~~ii~ill be ir~ii~~ii!~i'th Mark Rohloff, of the Ford Street Project, to walk the grour~t~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiii?~::?:~ .... ":~!?iii? .... He reported he attended the Police D..~'~tmen.:.t'ii~'h"~i~~ii~i~, on Friday night, and the City's Employee Christmas Party o~.:~urday?¢ii~ht, alOi~¢iii~i:~ the tree lighting ceremony. The NCRA Board met today and,~i~med..~ new B~rd members, Max Schlinger, now Ukiah's local representative, ~?~r. Si:~nson fr~'"Willits. They apparently directed their staff to finalize the MT.A a~ement.;iiiii~.e..re....ar...:~i~ill some issues to deal with, but MTA is confider~..t.-'iii..t.~ey will be..::~i~::~:' resolv~iii~iiiii~iiiiiiii?-'?~ He add~Si~i~ a P~?~i~,;;.0ut of the Governor's office today reporting that Leslie Dahlhoff, r~;~iii~iiii~oint/~'~!~iiiii~i,,appointed as the new member to the North Coast Regional W 10. OE¥ MANAG~.~!~E~CTOR REPORTS ...... City .~:nager Horsle~iii~~d on the homeless shelter. She added that she met with ;:i:i:i:i:i:: :.:.:-:.: ~.:.:.: .:.:.:.:.:.:.. Ji~iiii~hderson and Gr~ '~8~s regarding animal control. Due to the Hayden bill, which foX, is the County to k~'p animals longer, they will have to expand the facility to house 90 .:i:i:i:i:i:K:i:i:i: .:.:.:.:-:.- ~ instead of 45,.;¢i~hey are having to hire a new staff person and new supplies, and the ~i~ility will C.9~tween $1.5 million and $2 million. The City's costs will probably go ~iii~i~i~)~i~tS!i!~§:b,ooo because of state legislation that stipulates that cities start paying t~ii~i~~iii~i~{~ animal control costs. It had always been assumed before that it was part of t~i~¢~;~'erty tax that the County received from the City. She reported this holiday season there is an employee's blanket drive for the homeless shelter, and employees are being allowed to take two hours off during the holiday season to help out at a non-profit, such as Plowshares, Food Bank, Senior Citizen Center, or the Decem her 15, 1999 Page 13 of 14 Christmas Effort. She advised the NCPA Strategic Planning Workshop is scheduled for January 18 and 19, 2000. Adjourned to Closed Session at 9:17 p.m. 11. CLOSED SESSION ....... a. G.C. §54956.9(3)(c)- Conference With Legal Counsel./!~ii!!~?Anticipated Litigation, I Matter~ .:~!iiiiii~iiiiiiiii~ ...... ~::? .... Location: 825 North State Street, A.P. No...:~2;091 Employee Negotiations: Departme~i~iii~:..nit No action was take n. c. B.C. ~54957.6 - Conference With:::L,..'~bor Negotiator: Candace Horsleyi~i::iiiiiiiiiiiiii?iiiiiiiiiiiiii!iiii~ Employee Neg otiat i o ns :..:~i~i!i~!~iiiiiii!iiiii~ .... 12. ADJOURNMENT .... ?:::i::~iiiiii?i:?' .::~iiiii? .,..,.,-., ::::::::: ..... .......... There being no further busines~iiiii~ mee.:t.:ii~i~ was a~urned at 11:05 p.m. Karen Y,~iiOeputy Ci~ii~i~ ..... ........,.. :.:.:.:.:.. ...... ..:.:.:.:.- ..:.:.:.:.~ .:!:i:i:i:i' December 15, 1999 Page 14 of 14 ITEM NO. DATE January_~Cj 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF DECEMBER 1999 Payments made during the month of December 1999, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 20254-20455, 20569-20583, 20585-20697, 20800- 20899 Payroll check numbers: 20133, 20138-20253, 20459-20568, 20584, 20698-20799 Direct Deposit numbers: 6536-6824 Void check numbers: 20134-20137, 20456-20458 Accounts Payable Manual Check Stock Numbers: 20569-20583 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of December 1999. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Kim Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements Candace Horsley, C Manager AGENDA. 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FY' (_~ ~C) C)u~ LEI OeO r-~ I,I ~,' ~ Z~ 0 M ~ · > o~ Z © ~ 0 Z O~ i-i c~ 00 0 0 0 00 00 00 00 ~ O0 O0 O0 O0 ~ O0 O0 O0 O0 ~ ~ ~o oo ~ o oo ~r~O 0 ~ 0 Z H 0 r~ < ~ H · · ~0~ ~0 ~0~ ~00 ~00 ~00 >00 HO0 %00 .... 0'' ~.. ~oo ~oo ~oo ~o ~ ~ 0 O~ ~0~ 00~ ~0~ ~0 H~O ~0 ~0 ~ ~ ~ 0 ~ H ~ 0 ~ H 0 ~ ITEM NO. DATE' Sb January/~ 2000 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO COUNCIL OF BODY REPAIR IN THE AMOUNT OF $5,001.27 TO THE ELECTRIC DEPARTMENT'S BUCKET TRUCK PERFORMED BY DORSEY'S AUTO AND BODY SHOP. Estimates were requested for body repair of the Electric Department's 1992 Ford bucket truck resulting from a traffic accident. Four body shops were contacted, two which were "no bids" due to inadequate facilities for large trucks. A purchase order was issued to Dorsey's Auto Repair and Body Shop in the amount of $5,001.27. This will be funded from Account Number 800.3765.303.000. RECOMMENDED ACTION: Receive and file report regarding the award of bid to Dorsey's Auto Repair and Body Shop in the amount of $5,001.27. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen A~vised: N/A Requested by: Stan Bartolomei, Electric Supervisor %Q~ Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachments: Bid results APPROVED- Canda-ce Hors y Manager BID RESULTS REPAIR OF 1992 FORD BUCKET TRUC~ Dorsey's Auto Repair & Body Shop Ukiah Ford Body Shop Farmer Brothers Auto Body Inc. European Auto Werks $5,001.27 $5,104.02 N/B N/B ITEM NO. .sc DATE: JANUARY 19, 2000 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM MRS. DENSON'S COOKIE FACTORY The claim from Mrs. Denson's Cookie Factory was received by the City of Ukiah on December 29, 1999 and alleges damages related to a power outage on October 25, 1999 at 120 Brush Street. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim for Damages received from Mrs. Denson's Cookie Factory and Refer It to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS' Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer ~~,,..~ Candace Horsley, City Manager 1. Claim of Mrs. Denson's Cookie Factory, pages 1-3. rnfh:asrcc00 can-~ce Horsley, City r~anager 0202CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFOR, This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: e . CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California/ 1~482 . o Number/Street and/or Post Office Box City State Home Phone Number DEC 2 9 1999 CITY OF UKIAH ( ) Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Office Box C~y DATE OF THE ACCIDENT OR OCCURRENCE: PLACE OF ACCIDENT OR OCCURRENCE: State Telephone Zip Code GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), ff more space is needed):.. --~.~,..__ (f~._~,_.~....._ CtU~,..-~ ~ ~ ~ 7. NAME(S), if known, OF ANY PUBUC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: Se WITNESS(ES), ff known (optional): Name Address Telephone a. be DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED: Name Address a. Telephone b. 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it may be known at the time of presentation of the claim: '11. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of _.presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar ~ as it may be kiidw~ at the time of the presentation of the claim, together with the basis of computation of the '..'.amount. claimed (for cOmputation use #12 below). However, if the amount c/aimed exceeds ten thousand dollars ($10,000), 'nb dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85)." Amount Claimed $ or Applicable Jurisdiction 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of eamings: Special damages for:. Genera/damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of~ action for death or for injury to the person or to persona/property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is long, er. Claims relating~ to any other causes of action shall be presented not later than on~ year after accrua/~of ti'j* cause of a.cJion. SIGNATURE OF CLAIMANT(S) Received in the Office of the City Clerk this c~ ~ day of NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal fights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5/18/99 300 VE., UKI^H, CA 9S482-5400 · ,AOMIN. 707/463-6200 · PUBLIC SAFE'~ 463-6242/6274 · FAX December 7, 1999 Mrs. Denson's Cookie Company, Inc. Attn: Mike Bielenberg, President 120 Brush Street Ukiah, CA 95482 Re: Claim for Damages Form Dear Mr. Bielenberg: Enclosed please find a Notice of Claim form for you to complete and return to my office. Please attach any receipts to this Claim form upon submittal. I am returning your letter dated November 19, 1999, along with a copy of your billing information that you sent to the City of Ukiah. If you have any questions, please do not hesitate to contact me at 463-6217. Sincerely, Marie UIvila City Clerk Enclosure: Claim forn '. Letter dated 11/19/99 and attachments claim~lreqform '~,/e Are Here To Serve" ITEM NO. ,5l;I DATE: January 19. 2000 AGENDA ~UMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING CITY OF UKIAH QUALIFIED CONTRACTORS LIST FOR YEAR 2000 As required by the Informal Bidding Procedure of the City of Ukiah, Ukiah City Code §1541-1542, the City Clerk prepared and mailed a written Notice to Builders Exchange's, construction trade organizations, and contractors in California on November 15, 1999, inviting all licensed contractors to submit the name of their firm to the City for inclusion on the City's list of qualified bidders for the year 2000. The Notice was also distributed to local media. A total of 122 licensed contractor applications were received by the December 31, 1999 deadline. A contractor may be included throughout the year by either submitting a written notice to the City Clerk or by bidding on a City project. All contractors who submitted their Application for Qualified Contractor's List by the deadline of December 31, 1999, have been included on the current updated list, attached to the Resolution as "Exhibit A". It is appropriate for the Council to adopt the Resolution at this time. RECOMMENDED ACTION: Adopt Resolution Approving Qualified Contractors List for the 2000 Calendar Year. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Marie Ulvila, City Clerk Candace Horsley, City Manager 1. Resolution Approving Qualified Contractors List for 2000 Calendar Year, with Exhibit A (list of qualified contractors 2. Notice inviting Applications for Qualified Contractor's List Candace Horsley, Citt Manager asr:cont2000 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING QUALIFIED CONTRACTORS LIST FOR 2000 CALENDAR YEAR WHEREAS, under Ukiah City Code (UCC) sections 1541-1542, the City Clerk must request licensed contractors who are qualified to perform public work under contract with the City of Ukiah to submit their names, addresses, phone numbers, type of work in which they are interested, class of contractor's license and contractor's license number; and WHEREAS, the City Council is required to adopt a list of qualified contractors, identified according to categories of work; and WHEREAS, the City Clerk has published the notice as required in UCC Section 1541 and compiled a list of qualified contractors based on information submitted in response to said notice and including all contractors who have submitted valid bids to the City during the preceding calendar year; and WHEREAS, the City Council finds and determines that the list as compiled complies with the requirements of the City Code and Public Contracts Code Section 22032(b) and shall constitute the City of Ukiah's Contractors List for use in providing notice under the informal bidding procedure authorized in UCC Section 1543. NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as Exhibit "A" and incorporated herein by reference is adopted as the Contractors List for the City of Ukiah for the calendar year 2000. PASSED AND ADOPTED this 19th day of January, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST Jim Mastin, Mayor Marie Ulvila, City Clerk City of Ukiah 2000 Qualified Contractors List As of 17,/31/99 labels:cont2000.wpd Revised: January 3, 2000 (AVERY LABELS #5160) BUILDERS EXCHANGES Daily Construction Service 80 Swan Way, Suite 130 Oakland, CA 94621-1438 F. W. Dodge Division 221 Main Street, Suite 800 San Francisco, CA 94105 North Coast Builders Exchange 522 N. Franklin Street Fort Bragg, CA 95437 North Coast Builders Exchange 175 Park Street Lakeport, CA 95453 North Coast Builders Exchange P. O. Box 6025 Santa Rosa, CA 95406 North Coast Builders Exchange 216 West Perkins Street Ukiah, CA 95482 Matin Builders Exchange 110 Belvedere Street San Rafael, CA 94901 Solano-Napa Builders Exchange P. O. Box 2400 Napa, CA 94558 Valley Contractors Exchange 1641 Colusa Highway Yuba City, CA 95991 Sacramento Builders Exchange P. O. Box 1462 Sacramento, CA 95807 CLASS A GENERAL ENGINEERING ABC Service 204 23rd Street Sacramento, CA 95816 A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Arnold Construction Co. 2119 Wood Road Fulton, CA 95439 BRCO Constructors, Inc. P. O. Box 367 Loomis, CA 95650 Beacom Construction P. O. Box 457 Fortuna, CA 95540 Bell Springs Construction P. O. Box 487 Laytonville, CA 95454 Blaisdell Construction, Inc. P. O. Box 493459 Redding, CA 96049-3459 CAL Inc. 2040 Peabody Road Vacaville, CA 95687 California Pavement Maint. 9390 Elder Creek Road Sacramento, CA 95829 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 Cushman Contracting Corp. P. O. Box 147 Goleta, CA 93116-0147 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Gilardoni Construction 4502 Bennett Valley Road Santa Rosa, CA 95404 Harborth Excavating P. O. Box 736 Lower Lake, CA 95457 Charles A. Heath Construction 3268 Westho Trail Cottonwood, CA 96022 Hermsmeyer Paving Co. 5454 Old Redwood Highway Santa Rosa, CA 95403 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 L. J. Construction Co. 9460 Graton Road Sebastopol, CA 94572 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 J & M Land Restoration, Inc. 1640 James Road Bakersfield, CA 933098 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Kirkwood-Bly, Inc. P. O. Box 3339 Santa Rosa, CA 95402 Joseph LaMalfa Construction 251 Stipp Lane Ukiah, CA 95482 Tory J. Lawrence 750 East Valley Street Willits, CA 95490 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Ross Mayfield Co. P. O. Box 275 Ukiah, CA 95482 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Coast Drilling Co., Inc. 801 Lindberg Lane Petaluma, CA 94952 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Pacific Pipeline Survey 70 Union Way Vacaville, CA 95687 Parnum Paving, Inc. 1324 South State Street Ukiah, CA 95482 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Floor San Rafael, CA 94901 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 C. W. Roen Construction Co. P. O. Box4 Danville, CA 94526 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Soave Concrete P. O. Box 2769 Ukiah, CA 95482 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Daniel Steel & Machine Works 160 Brush Street Ukiah, CA 95482 Stiles Construction co. 6209 Lockwood Drive Windsor, CA 95492 Pacific Coast Drilling Co., Inc. 801 Lindberg Lane Petaluma, CA 94952 T & S Construction 1525 East Hill Road Willits, CA 95490 Valentine Corporation P. O. Box 9337 San Rafael, CA 94912 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 Valley Paving P. O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, CA 95691 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 Wipf Construction P. O. Box 234 Ukiah, CA 95482 CLASS ASB ASBESTOS REMOVAL CERTIFICATION CAL Inc. 2040 Peabody Road Vacaville, CA 95687 AFM Environmental, Inc. P. O. Box 2535 Vacaville, CA 95696 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 CLASS B GENERAL BUILDING AFM Environmental, Inc. P. O. Box 2535 Vacaville, CA 95696 Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 BRCO Constructors, Inc. P. O. Box 367 Loomis, CA 95650 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 CAL Inc. 2040 Peabody Road Vacaville, CA 95687 Carr's Construction Service 9140 Piccadilly Circle Windsor, CA 95492 Cline's Unlimited Construction 7200 Uva Drive Redwood Valley, CA 95470 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 Hawkes Construction 708 Willow Avenue Ukiah, CA 95482 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 McCarthy Construction P. O. Box 15246 Sacramento, CA 95851 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 E. Menton Builders 760 Apple Avenue Ukiah, CA 95482 Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 A. E. Nelson Construction 4527 Montgomery Dr., Ste. C Santa Rosa, CA 95409 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 Rainbow Construction P. O. Box 2769 Ukiah, CA 95482 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Williams Scotsman C/O: Gabriele Holden 4911 Allison Parkway Vacaville, CA 65687 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Strong Hold Masonry & Concrete 555 Rancho Caballo Santa Rosa, CA 95401 T.D.M. Construction Co., Inc. 144 A Cherry Street Ukiah, CA 95482 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Construction 676 South Orchard Avenue Ukiah, CA 95482 Valentine Corporation P. O. Box 9337 San Rafael, CA 94912 Valley Paving P. O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, CA 95691 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 CLASS C-2 INSULATION & ACOUSTICAL Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 CLASS C-4 BOILER, HOT WATER HEATING & STEAM FITTING Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS C-6 CABINET & MILL WORK Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 CLASS C-7 LOW VOLTAGE COMMUNICATIONS & WIRING SYSTEMS Deep Valley Security 960 North State Street Ukiah, CA 95482 C. R. F edrick, Inc. P. O. Box 688 Novato, CA 94948 CLASS C-8 CONCRETE A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 Soave Concrete P. O. Box 2769 Ukiah, CA 95482 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Strong Hold Masonry & Concrete 555 Rancho Caballo Santa Rosa, CA 95401 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 T.D.M. Construction Co., Inc. 144 A Cherry Street Ukiah, CA 95482 CLASS C-10 GENERAL ELECTRICAL Advanced Control Systems P. O. Box 518 Cloverdale, CA 95425 Mike Brown Electric Co. 561-A Mercantile Drive Cotati, CA 94931 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 Deep Valley Security 960 North State Street Ukiah, CA 95482 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Pacific Lighting and Power 2406 Kemer Blvd. San Rafael, CA 94901 Republic Electric 7120 Redwood Blvd. Novato, CA 94945-4114 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Electric 676 South Orchard Avenue Ukiah, CA 95482 CLASS C-12 EARTHWORK & PAVING A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 California Pavement Maint. 9390 Elder Creek Road Sacramento, CA 95829 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Duran Construction P. O. Box 681 Redwood Valley, CA 95470 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Graham Contractors, Inc. 860 Lonus Street San Jose, CA 95126 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 Ross Mayfield Co. P. O. Box 275 Ukiah, CA 95482 A.T. Wanzer Grading & Excavating 484 St. Marys Avenue Hopland, CA 95449 CLASS C-1 FENCING A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Able Fence Company, Inc. P. O. Box 219 Petaluma, CA 94953-0219 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 Arrow Fencing P. O. Box 142 Redwood Valley, CA 95470 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 Jacobson Fence Co., Inc. 987 Airway Court, #35 Santa Rosa, CA 95403 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 CLASS C-15 FLOORING & FLOOR COVERING Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 CLASS C-16 FIRE PROTECTION CONTRACTOR Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 CLASS C-17 GLAZING Builders Glass & Supply Co., Inc. 1258 North State Street Ukiah, CA 95482 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 CLASS C-20 WARM-AIR HEATING, VENTILATING & AIR- CONDITIONING ABC Service 204 23rd Street Sacramento, CA 95816 A C & R Service 539 South Main Street Ukiah, CA 95482 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS C-21 BUILDING MOVING & WRECKING Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Pacific Structural Corp. 138A Hamilton Drive Novato, CA 94949 CLASS C-23 ORNAMENTAL METALS LNS Welding & Fabrication P. O. Box 636 Willits, CA 95490 CLASS C-27 LANDSCAPING Creative Landscaping 1155 Boonville Road Ukiah, CA 95482 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 Sangiacomo Landscape 3150 Guidiville Road Ukiah, CA 95482 TruGreen Land Care LCARE USA 8023 Gravenstein Highway Cotati, CA 94931 CLASS C-28 LOCK & SECURITY EQUIPMENT J & M Locksmith 1258 North State Street Ukiah, CA 95482 CLASS C-29 MASONRY Mendocino Masonry P. O. Box 271 Comptche, CA 95427 Strong Hold Masonry & Concrete 555 Rancho Caballo Santa Rosa, CA 95401 CLASS C-32 PARKING & HIGHWAY IMPROVEMENT Apply-A-Line Inc. 106 Frontage Road N Pacific, WA 98047 Apply-A-Line 5625 Eastside Road Redding, CA 96001-4531 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 D. Jones Painting 212 South Main St., Suite 29B Willits, CA 95490 Price Striping Service 16890 Elk Valley Road Crescent City, CA 95531 Riley's Striping P. O. Box 1188 Benicia, CA 94510 Traffic Ltd. P. O. Box 1721 Lodi, CA 95241 CLASS C-33 PAINTING AND DECORATING Alexander Enterprises 112 Commercial Ct., Suite #4 Santa Rosa, CA 95407 Bea¢om Construction Co. P. O. Box 457 Fortuna, CA 95540 Markos Painting Co., Inc. P. O. Box 2108 Novato, CA 94948 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Spurgeon Painting, Inc. P. O. Box 2776 Petaluma, CA 94953 CLASS C-34 PIPELINE Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 CLASS C-36 PLUMBING ABC Service 204 23rd Street Sacramento, CA 95816 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 A. E. Nelson Construction 4527 Montgomery Dr., Ste. C Santa Rosa, CA 95409 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 CLASS C-38 REFRIGERATION Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 CLASS C-39 ROOFING American Roofing P O. Box 1635 Lakeport, CA 94553 Cline's Unlimited Construction 7200 Uva Drive Redwood Valley, CA 95470 Valley Roofing 212 Thompson Street Ukiah, CA 95482 CLASS C-42 SANITATION SYSTEMS ABC Service 204 23rd Street Sacramento, CA 95816 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 CLASS C-43 SHEET METAL Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS D-28 DOORS, GATES & ACTIVATING DEVISES Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 CLASS D-31 POLE INSTALLATION & MAINTENANCE Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 CLASS D-34 PREFABRICATED EQUIPMENT Kevin O'Keefe Co. P. O. Box 281 Diamond Springs, CA 95619 CLASS D-49 TREE SERVICE Atlas Tree Surgery, Inc. 1544 Ludwig Avenue Santa Rosa, CA 95407 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Johnson's Quality Tree Care 2700 Boonville Road Ukiah, CA 95482 Marvin's Garden Tree Service P. O. Box 1725 Willits, CA 95490 Matt's Custom Tree Care 1575 Elm Street Ukiah, CA 95482 Northcoast Tree Care 26100 String Creek Road Willits, CA 95490 Timberline Tree Service P. O. Box 577 Forestville, CA 95436 Timberline Tree Service P. O. Box 964 Ukiah, CA 95482 CLASS C-54 CERAMIC AND MOSAIC TILE Arnold Ceramic Tile Company, P. O. Box 660 Redwood Valley, CA 95470 Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 CLASS C-57 WATER WELL DRII,LING Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Flood San Rafael, CA 94901 CLASS C-61 LIMITED SPECIALTY Atlas Tree Surgery, Inc. 1544 Ludwig Avenue Santa Rosa, CA 95407 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Johnson's Quality Tree Care 2700 Boonville Road Ukiah, CA 95482 Timberline Tree Service P. O. Box 577 Forestville, CA 95436 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 CLASS D-12 SYNTHETIC PRODUCTS Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 HAZ HAZARDOUS SUBSTANCE REMOVAL CERTIFICATION Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 CAI, Inc. 2040 Peabody Road Vacaville, CA 95687 Epidendio Construction Inc. P. O. Box 452 Lower Lake, CA 95457 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Harborth Excavating P. O. Box 736 Lower Lake, CA 95457 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Highway 29 American Canyon, CA 94589 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Floor San Rafael, CA 94901 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Stiles Construction Co. 6209 Lockwood Drive Windsor, CA 95492 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 HIC HOME IMPROVEMENT CERTIFICATION Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Jacobson Fence Co., Inc. P. O. Box 6025 Santa Rosa, CA 95406 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Stiles Construction Co. 6209 Lockwood Drive Windsor, CA 95492 Strong Hold Masonry & Concrete 555 Rancho Caballo Santa Rosa, CA 95401 300 SEMINA, RYAVE., UKIAH, CA 95482-5400 · ADMIN, 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · NOTICE All Licensed Contractors who wish to be included on the City of Ukiah's list of qualified bidders for the year 2000 should submit an Application for Qualified Contractor's List, and provide required information, as per Public Contractors Code Section 22032. The Application for Qualified ContractoFs List, along with City of Ukiah Insurance Requirements for Contractors, is hereby attached. Completed forms should be submitted to: City of Ukiah Marie Ulvila, City Clerk 300 Seminary Avenue Ukiah, CA 95482-5400 Or fax to: (707) 463-6204 - DUE BY DECEMBER 31, 1999 - Please publish the above Notice as soon as possible: If there is a publishing cost, please call for confirmation, before publication, from Marie Ulvila at (707) 463-6217. Thank you. Notice Dated: 11/15/99 '~'e Are Here To Serve" ITEM NO. 5e DATE: January 19. 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR SODIUM BISULFITE PRODUCTS TO PRESSURE VESSEL SERVICE, INC. FOR THE SUM OF $398 PER DRY TON REPORT: Each year it is necessary to purchase approximately 25 tons of sodium bisulfite for use at the wastewater treatment plant. Sodium bisulfite is used to neutralize the chlorine in the treated effluent to meet the wastewater discharge requirements of our operating permit. Total quantities are an estimate of annual usage. Orders are placed on an as needed basis by wastewater treatment plant personnel. Requests for Quotations through the formal bid process were sent to seven chemical suppliers. Bids were opened by the City Clerk on January 3, 2000. The only bid received was from Pressure Vessel Service, Inc. for the amount of $398.00 per dry ton totaling $9,950 for the estimated 25 tons. $122,000 was budgeted in the Sewer account 612-3580-520 for the purchase of chemicals. There is no local supplier for this chemical. RECOMMENDED ACTION: It is recommended that the City Council award the bid for Sodium Bisulfite to Pressure Vessel Service, Inc. for the sum of $398.00 per ton. ALTERNATIVE COUNCIL POLICY OPTIONS: Refer back to staff Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with' Candace Horsley, City Manager Attachments: None APPROVED: [ ~... C~t ana Candace Horsley, ger AGENDA SUMMARY ITEM NO. 5f DATE: January_ 19. 2000 REPORT SUBJECT: APPROVAL OF AGREEMENT WITH COASTLAND SERVICES, INC. FOR CITY ENGINEERING SERVICES CIVIL ENGINEERING Interim City Engineer Bill Beard left City service in December 1999, to fulfill a previous obligation he had in Lake County. The City was in the process of a second recruitment for the position of Public Works Director/City Engineer and, therefore, we were looking for alternatives to fill Bill Beard's interim position. Coastland Civil Engineering, Inc., with principal offices in Santa Rosa, was highly recommended to us by several small Northern California cities. Coastland has found a niche in the Northern California area and has become very successful in meeting a specific demand. This demand is for engineering services for small cities that cannot either afford or are unable to recruit their own Engineer due to fierce competition for Engineers. Coastland met with me in the latter part of November to discuss the possibility of providing an interim City Engineer for the City of Ukiah. Otto Bertolero, a Registered Civil Engineer in the State of California, has had extensive background in public engineering services and has recently been hired by Coastland to assist small cities. Otto started with the City approximately five weeks ago, and it appears his assistance will be a necessity for several more months. Therefore, staff is coming to the City Council for approval of the Agreement with Coastland. Coastland has reduced their $92 per hour rate to $84 per hour for the City of Ukiah. Otto is scheduled to come to the City offices two days a week and attend Council meetings, though infrequently, when needed. The City Attorney has reviewed the Agreement and approved its format and content. Staff is recommending approval of this Agreement during this interim period. RECOMMENDED ACTION: Approve Agreement with Coastland Civil Engineering Services, Inc. for City Engineering Services ALTERNATIVE COUNCIL POLICY OPTIONS- 1. Determine approval of Agreement is not appropriate at this time. Citizen Advised: Requested by: Prepared by: Coordinated with' Attachments: N/A N/A Candace Horsley, City Manager N/A 1. Agreement for City Engineering Services Candace Horsley, City'~anager 4:Can:AsrEngr. O0 AGREEME~ FOR CITY ENGINEERING SERVICES THIS AGREEMENT, made and entered into this 19th day of January, 2000, by and between the City of Ukiah, a municipal corporation located in the County of Mendocino, State of California, hereinafter referred collectively as "CITY" and COASTLAND CIVIL ENGINEERING, INC., a California corporation with principal offices at 2292 Northpoint Parkway, Santa Rosa, CA. 95407, hereinafter referred to as "ENGINEER". WITNESSETH WHEREAS, CITY has the need for city engineering services; and WHEREAS, CITY desires to contract for such services with a private consultant; and WHEREAS, ENGINEER is experienced in providing such services for municipal corporations and is able to provide personnel with the proper experience and background to carry out the duties involved; and WHEREAS CITY wishes to retain ENGINEER for the performance of said services; and and WHEREAS, ENGINEER is an Independent Contractor, is not an employee of the CITY; NOW, THEREFORE, in consideration of the mutual covenants, benefits and premises herein stated, the parties hereto agree as follows: CITY does hereby appoint ENGINEER, in a contractual capacity, to perform the services of the City Engineer as provided in Ukiah City Code Section 430, as needed, in accordance with the terms and conditions hereinafter set forth; I. CITY ENGINEERING SERVICES A. General 1. Provide city engineering services on an as-needed basis to CITY. This includes providing on-site professional services two-days per week to manage city engineering matters per proposal dated November 18~h, 1999. 2. Establish working relationships and coordination with the public, city staff, other public agencies, consultants, contractors, and private utilities involving engineering matters affecting CITY. Attend staff level meetings with the CITY staff, public officials, community leaders, developers, contractors and the general public. When directed, attend CITY Council, Planning Commission, and other Committee meetings. When directed, review and comment on planning programs and land development controls. When directed, recommend regulations and ordinances pertaining to city engineering matters. o . . o 4199 Bo Co Do , o , When directed, provide technical advice to CITY personnel assigned to public works activities. Upon CITY's request, advise the CITY as to engineering and construction financing available from other governmental agencies and when so directed, prepare and initiate application for such funding. When directed, analyze the CITY's needs, and prepare and administer long and short-range programs consistent with the economic capabilities of CITY. Development Review As requested, perform the following services: 1. Perform the statutory engineering functions pertaining to the review and plan checking of land divisions. 2. Review tentative maps and other submittals for land divisions for proposed developments and make recommendations as to engineering matters. 3. Check improvement plans for facilities under the jurisdiction of CITY. 4. Establish performance, labor and material bond amounts, when required, and require the posting of such securities and other development fees within the proper time sequence of such development review. 5. Provide construction observation services during the construction of development related improvements by private developers (grading, street, storm drain, sewer and water improvements) and at the proper time, recommend notices of completion and, acceptance of the work. 6. Provide such necessary and related functions as are the normal practice of CITY in the City Engineering review of private developments. Public Works Permits and Inspection As requested, perform the following services: 1. Receive and process public works permit applications. 2. Provide construction observation of permit work within CITY streets and rights-of-way. 3. Check plans and specifications and provide construction administration, construction management and observation services for CITY projects designed by others. Capital Projects From time to time, the City may have the need for ENGINEER to perform work for city projects not covered by the scope of services described herein. Accordingly, for all work associated with Capital Projects, ENGINEER shall provide a contract amendment describing the proposed scope of work, time line and estimated fee for completion of said work. Written approval shall be received prior to starting any City project related work. Scopes of work for Capital Projects may include, but are not limited to, the following: 1. Prepare plans, specifications and cost estimates for CITY projects. 2. Provide design survey, construction survey; real property engineering services; and construction contract administration and observation for CITY projects. 4/99 Eo 3. Provide special engineering reports regarding such matters as assessment district formation, annexations, developer fees, etc. 4. Coordinate with utility companies in the relocation of affected utilities. 5. Process the project plans and specifications through other regulatory agencies for review, comment, and/or approval as required in connection with special funding programs and permits. For scopes of work with estimated ENGINEER fees less than $10,000, the City Manager or designee may authorize such work by signing a contract amendment. For scopes of work with estimated ENGINEER fees greater than $10,000, City Council approval of a contract amendment will be required. Construction Management Services As requested, perform the following services: 1. Provide construction management/observation services for City-sponsored capital projects. This work will include management of the project from award of the construction contract through project completion including and not limited to conducting pre-construction meetings, reviewing project schedules, providing on-site construction observation on a daily basis, maintaining daily diaries, coordination of materials testing, preparation, evaluation and negotiation of contract change orders, review of submittals and billings, generating final punchlists, etc. All professional fees associated with providing construction management services to the City will be negotiated on a project-by-project basis due to the varying levels of effort required and construction time of the individual projects. II. OTHER MISCELLANEOUS SERVICES CITY may from time-to-time have the need for other professional services not specifically listed in this agreement for which ENGINEER has the necessary experience and capability to provide. CITY may authorize ENGINEER to perform such selected services on an as-needed basis. CITY further reserves the right to select other consultants for special projects as needed and as approved by the City Council. III. FACILITIES AND RECORDS CITY shall provide reasonable and appropriate offices for conducting the duties set forth in this Agreement. ENGINEER shall assemble and maintain in these offices such records as are customarily maintained by a CITY in carrying out the duties covered herein. Such records are and at all times shall be the property of the CITY. ENGINEER shall maintain time records for meetings, projects and work hours. ENGINEER shall obtain only those existing records that are necessary for the performance by ENGINEER of the duties set forth in this Agreement. ENGINEER shall assemble and store these records in an orderly fashion, for at least three years, in a mutually agreed upon location so that they may be reasonably available to the public or to the officials of CITY as required. IV. COMPENSATION TO ENGINEER The compensation to ENGINEER for the professional services rendered shall be as follows: 4/99 ho For services provided under Sections I and II, compensation to Engineer shall be based on the current hourly rate as set forth in Exlxibit "A" based on an agreed not-to-exceed amount and a scope of work. As stated in the November 18~, 1999 proposal, an exception will be made to the hourly rate of the responsible individual stated in Section VII. The hourly rate will be reduced from $92/hour to $84/hour. Bo ENGINEER shall invoice CITY on a monthly basis for professional services rendered. CITY shall pay ENGINEER as soon thereafter as CITY's regular billing procedures provide. V. TERMINATION Any part or all of this Agreement may be terminated at will by either party with or without cause upon 30 days written notice. In the event of such termination, ENGINEER shall be compensated for such services up to the point of termination. Such compensation for work in progress would be pro-rated as to the percentage of work completed at the date of termination. vgo GENERAL CONDITIONS A. ENGINEER shall provide no services for any private client, property owner, resident or business owner for projects located within the corporate boundaries of CITY during the period that this Agreement is in effect which could result in a "conflict of interest" in position as Consultant to the CITY. The City Attorney shall determine if a conflict of interest exists. Projects would be subject to review or approval by the CITY. ENGINEER shall comply with all requirements of the Fair Political Practices Act and the State of California, including being designated as a filer. Bo CITY shall not be called upon to assume any liability for the direct payment of any salary, wage or other compensation to any person employed by ENGINEER performing services hereunder for CITY. Co All documents, including but not limited to plans and specifications, prepared by ENGINEER pursuant to this Agreement shall be and remain the property of the CITY. Any reuse without specific permission by ENGINEER shall be at the CITY's sole risk. CITY hereto agrees to save, keep and hold harmless ENGINEER from all damages, costs or expenses in law and equity including costs of suit and attorneys fees resulting from such reuse. Basic survey notes, sketches and charts computations and other data prepared under this Agreement will be made available upon request to the City. D. ENGINEER agrees to save, keep, hold harmless and indemnify CITY and its officers, and employees from all damages, in law and equity caused by any negligent act or omission to act on the part of ENGINEER or any of its officers, employees or subcontractors. CITY shall save, keep, hold harmless and indemnify ENGINEER from all damages suffered in the performance of the work authorized by this Agreement that are not the result of wrongful acts of the 4/99 Eo ENGINEER, its officers, employees or subcontractors. ENGINEER shall maintain in force at its own cost and expense at all times during the performance of this agreement the following policy or policies of insurance: 1. Workers' Compensation and Employer's Liability Insurance as prescribed by applicable law. 2. Comprehensive General Liability Insurance (bodily injury and property damage), the limits of which shall not be less than one million dollars ($1,000,000) combined single limit per occurrence and annual aggregate. 3. Automobile bodily injury and property damage liability insurance, the limits of which shall not be less than one million dollars ($1,000,000) combined single limit per occurrence. Such insurance shall extend to owned, non-owned and hired automobiles used by ENGINEER'S employees, agents or assigns in the performance of this contract. 4. Design Professional Liability Insurance covering negligent acts, errors or omissions of ENGINEER, the limits of which shall not be less than one million dollars ($1,000,000) per occurrence and annual aggregate. Each insurance policy required by this Agreement shall provide for thirty (30) days prior written notice of cancellation to the CITY. Each insurance policy required by this Agreement, excepting policies for Worker's Compensation/Employer's Liability and Professional Liability, shall name the CITY its officials and employees as additional insured and be primary and in excess of any coverage carried by the CITY. ENGINEER shall deliver to the CITY insurance certificates confn'ming the existence of the insurance required by this Agreement, indicating policy expiration dates and including the applicable provisions references above. RESPONSIBLE INDMDUAL The individual directly responsible for the performance of the on-site city engineering duties and appointed the Contract Engineer as hereinabove set forth shall be Ottavio "Otto" A. Bertolero, a Registered Civil Engineer, in the State of California. License No. 41784. Upon mutual agreement of the CITY, ENGINEER may substitute other qualified employees of Coastland Civil Engineering in the above capacity as the responsible individual(s). IMPLEMENTATION The CITY shall provide ENGINEER with written notice reasonably in advance of the date at which these services are to be implemented if different than the date of the Agreement. 4/99 IX. ATTORNEY'S FEES In the event of litigation between CITY and ENGINEER arising out of the performance of this agreement, the prevailing party shall be entitled to an award of reasonable attorney's fees in addition to such other relief as may be granted. Xe ARBITRATION All claims, disputes, and other matters in question between the parties to this AGREEMENT, or breach thereof, may be decided by arbitration in accordance with the then-most current rules of the American Arbitration Association, if the parties mutually agree. xge MISCELLANEOUS A. The titles used in this agreement are for general reference only and arc not a part of the Agreement. B. This Agreement shall be interpreted as though prepared by both parties. C. Any provision of this agreement held to violate any law shall not invalidate thc remainder of-this Agreement. This Agreement shall be interpreted under the laws of the State of California. Do IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the duly authorized officers the day and year first above written in this Agreement. CITY OF UKIAH COASTLAND CIVIL ENGINEERING, INC. Mayor John L. Wanger, President City Clerk Attachment - Exhibit A - Schedule of Hourly Rates \\Clfs 1 \projects\Ukiah\cityengcontract.doc 4/99 COAsTLXN cwm ENGINEERING, INC. July 1, 1999 through June 30, 2000 .SCHEDULE OF HOURLY RATES PROFESSIONAL SERVICES Principal Engineer $92-98/hour Supervising Engineer $88-95/hour Senior Engineer $78-88/hour Associate Engineer $68-78/hour Assistant Engineer II $60-68/hour Assistant Engineer I $52-60/hour Resident Engineer $72-78/hour CAD DesignerlI $62-76/hour CAD Designer I $52-62/hour CAD Drafter $42-52/hour Construction Manager $72-82/hour Public Works Inspector $58-68/hour Building Official $78-82/hour Building Inspector $58-68/hour Plans Examiner $68-78/hour Building Technician CLERICAL VEHICLE MII.EAGE OUTSIDE SERVICES MATERIALS $50-60/hour $38-42/hour $6/hour $0.37/mile Cost + 15% Cost + 15% Handling Charge Computer time is included in the hourly rates used above. Consultation in connection with litigation and court appearances will be quoted separately. Additional billing classifications may be added to the above listing during the year as new positions are created. JAN-07-~000 1~:0~ COASTLAND CIUIL ENGINEER I I _, ,.'=~ iiimI Agency Name and Address: ' P~ofes$ional Practice Insurance Brokers, Inc. 250 Newport Center Drive, Suite M-106 Newport Beach, California 92660 714.729.0777 Fax 714.729.0770 Insumcys Name and Address: COASTLAND CIVIL ENGINEERING, INC. 2292 Northpoint Parkway ' Santa Rosa, California 95407 ?0? 571 803? P.01 T~'IS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAMEND. EXTEND OR ALTER THE COVERAGE AFFORDED THE POLICIES LISTED BELOW. Companies Affording Coverage Company A - Ameri~ln Motorists Insurance Company Company B - Continental Casualty Company COVERAGES: TH~ ~S TO cam~r~ THAT POLICIES OF INSURANCE L.~TED BELOW HAVE BEEN LS,~dJ~D TO TN& INSURED NAMED ABOVE FOR ~ POUCY PERIOD IND~7,ATED. NOT'VVITHSTANDING PdqiY R~-QUIRI~MB. NT, T~IRM OR CONDITION OF ANY CON'I'~ACT OW. O'I'HER DOCUMENT WITH RESPECT TO WHtCH THIS CBJ~.TIFiC&TE MAY BE I,.~.~JED OR MAY PERTAIN, THE INSURANCE AFFORDI~) 13Y THF.. I*OLICIF.~ DE,~CRIB~D HEREIN IE, SUBJECT TO AL,[ TH~ TERMS, ~XCLUSlONS, AND CONDITION8 OF SUCH POLICIES. TYPE OF POLICY POLICY POLICY INSUlt, NCE NUMBE. R. EFFEC. DATE EXPIR, DATE UMl'r~ GENEEAL LIABILITY ~en~r~i'~lt, $ 2,000,000 Comml. Gen, Lial~illty ?JW212125-01 09/0t/9e 09/0t/9e Produc-ts-Com/Op~ A~9. $ 2,000,000 [ ] Ciair~ Made Person~,..& ..AT. ~niurv $ ~000,000 [ X ] Occu,e~ce Eac~h Ocx~uiTen~e $ %000~000 Indepenclen! Contractors Fire Damage (any one fire) 300,000 Con~ctua~ 0~er BFPO AUTO LIABILJ'TY ...... -Combined Single Limit $1.000,000 Any Automobile 7HW212~25-01 091011~8 09/01/99 All owned autos Bodily Injury (per person) Schec~u~ec~ autos Hired autOS B~dlly Injury (per acddent) Non-owned auto= , .,,,, ,,, . ., Garage liability Property Damage ....... EXCESS UABILrTY Umbrella Form Each Occurrsnc~ Other than Umbrella Form . Aggregate ........ WORKERS'* Statutory Limits: COMPENSATION 7CW212125-05 0910'1/98 09/01/99 Each Accident $1,000,000 AND EMPLOYERS' Di~egse. Policy Umit $1,000,000 UABUJTY ., Oi~a~,. ch Eml~oyee $1,000,000 PROFESSIONAL AENt'I~I25998 09/'~'2198 * 091'12J99 Per Claim / $ t.000,000 And Aggregate $ 2.000.000 LIABILITY .,, .., ,~! .. ,,,,, Description of Items: All operations of the Named Insured. P(~st-i~ Fax N, ote . .7.671 Phone # ' Evidence Of, Contractual Insurance Requirements Will Be Addressed At The Time' The Contra~tTe Awar~leO. Certificate ~lolder: THE AGGI~,C~Ti; LIMIT ~ THE TOTAL INSURANC~ AVAit. ABLF.. FOR CLA.QA~ PR~..SENT~D WITHIN TH; POLICY FOR ALL OPERAT1ON~ OF THB INSURED. CANCELLATION: SHOULD ANY OF 't'HE ABOVe. ~,.,RIB~D POLICIES BE CANC, ELL~ B~I~OR~ THE F..XPIRATION OA'F~ TI41~Qr,~F, THE I~UIN~ COMPANY WILL ~ND~,AVOR TO MAIL ~0 DAY~' werrr~ ~OTICe TO THE ~,Fn~qC~T~ HOlDeR N~M~n TO THE LEFt. SUT ~N~U~ TO MAIL ,.RUCH NOTICS SHALL II~ffK~ NO O~.H~I~,TTON~R UABIM'T'Y OF ~ddY KIND UPON THE. COMPANY, ms AGENTS OR~AT1VEB. / __ Date: August 3t, , .._. <.;~ ..... , PROPO~u&,L PROPOSAL PROPOSAl. PROPOSAl. PROPC~AJ. PROPC~AL PROPSAL TOTAL P.O1 ITEM NO. 7a I')ATi=: .Ja_nu_~_ry 19~ 2000 A~I=N_nA ~I_IMM&R¥ RICPORT SUBJECT: Adopt Resolution Establishing Large Industrial E-I Rate Schedule REPORT: The City of Ukiah Electric Department proposes to establish a rate schedule for large industrial customers that will reflect benefits for their higher efficiency of energy usage. The schedule is applicable to large industrial customers who engage in the manufacturing of products for retail or wholesale sales, or in the production of component products that will be used in the manufacturing of retail and wholesale products. Customers must meet the minimum cdteda of energy usage greater than 75,000 kWh per month on an average monthly basis and in addition they must have a peak demand greater than 200 kw at the production location. These types of customers usually have operations that operate 24 hours a day, 7 days a week. As a result, from an energy utilization standpoint, this type of operation helps improve the system efficiency of the utility and reduces the cost to provide energy. Currently this type of customer is billed based on the E-7 rate schedule, which does not reflect the benefit this type of customer provides to our system. Continued on page 2 RECOMMENDED ACTION: Adopt Resolution Establishing Large Industrial E-I Electric Rate in the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine proposed E-I rate is to be modified, identify changes, and adopt revised resolution. 2. Deny Establishment of E-I Rate Schedule and Direct Staff as to Alternative. 3. Determine E-I rate is inappropriate and do not adopt resolution. Citizen Advised: N/A Requested by: Darryl L. Bames, Public Utilities Directo,r~. Prepared by: Tammi Weselsky, Administrative Analyst'~ Coordinated with: Candace Horsley, City Manager Attachments: 1. Proposed E-I Large Industrial rate schedule 2. E-7 and proposed E-I rate comparison 3. Resolution APPROVED: ~ ,'~~ ,~. Candac-"~ Horsley, ~ity"'M~ger CONTINUED Should a customer under this rate schedule fail to meet the above requirements, they will be billed under the E-7 or E-6 rate schedule, whichever is appropriate. Attached is a comparison of the E-7 rate schedule for commercial and small industrial customers with the proposed E-I for large industrial customers. It is staff's recommendation that the new Large Industrial rate schedule E-I be adopted and become effective retroactive to January 1, 2000. It is further recommended that eligible customer accounts be prorated retroactively to this date and if appropriate, a credit be applied to the customer's account. CITY OF UKIAH ELECTRIC RATE- E-I GENERAL LARGE INDUSTRIAL SERVICE WITH DEMAND APPLICABILITY This schedule is applicable to large industrial production, lighting, heating and all single and three phase loads in which energy use is an average of 75,000 kWh monthly or greater with a demand of 200 kw monthly or greater for at least six consecutive months (multiple meters at a single location will be combined). The Industrial rate is applicable to large manufacturing facilities, defined as businesses or corporations that produce products for either wholesale or retail sales or businesses that contract to fulfill obligations to produce specific components. TERRITORY Within the corporate limit of the City of Ukiah RATE Per Meter Per Month Basic Charge $70.60 Demand Charge per kilowatt of maximum demand Winter $ 4.05 Summer $ 6.45 DEMAND CHARGE The customer will be billed for demand according to the customer's "maximum kilowatt demand" each month. The number of kilowatts (kw) used will be recorded over 15 minute intervals; the highest 15 minute average kw use in the month will be the customer's maximum demand. Per meter Per Month Energy Use Charge (in addition to Demand charge) Per kWh Winter $ .06829 Summer $ .08966 CITY OF UKIAH ELECTRIC RATE - E-I GENERAL LARGE INDUSTRIAL SERVICE WITH DEMAND CONTINUED The winter rate is applicable November 1 through April 30. The summer rate is applicable May 1 through October 31. Rates will be billed with billing period proration for seasonal and rate adjustments. If minimum usage and demand requirements are not maintained for a consecutive six-month period, the account will be reclassified under the E-6 or E-7 rate (whichever is appropriate for the usage). A three-month grace period for accounts will be allowed to determine if there is a trend for decreased usage. All customers applicable under this schedule are subject to reclassification under a different schedule at any time with proper notice or when the next rate is changed. Demand Char.qes (per kw) Summer $6.45 Winter $4.05 Enemy Chames (Der kwh) Summer $0.08966 Winter $0.06829 Customer Charqe Basic Charge $70.60 Demand Char.qes (per kw) Summer $6.45 Winter $4.05 Enemy Chames (per kwh) Summer $0.10966 Winter $0.08829 Customer Char.qe Basic Charge $70.60 RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING A LARGE INDUSTRIAL E-I ELECTRIC RATE IN THE CITY OF UKIAH WHEREAS, industrial customers typically have a high load factor resulting in efficient operating conditions relative to energy utilization; and WHEREAS, customers with high efficiency energy usage improve the operating efficiency of the electric utility which provides a cost savings to the utility; and WHEREAS, the current electric rate schedules do not take into consideration the cost savings this type of customer provides to the electric system; and WHEREAS, it is the desire of the electric utility to pass these savings through to these customers; and WHEREAS, the City of Ukiah does not currently have a rate schedule for large Industrial customers. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah wishes to establish Rate Schedule E-I that takes into consideration the improved efficiency of providing energy to this type of customer. PASSED AND ADOPTED this 19th day January, 2000, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: Resolution No. 2000- Page 1of 2 Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk Resolution No. 2000- Page 2of 2 ITEM NO. 7b AGENDA suMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING AMENDMENT TO AB939 NONDISPOSAL FACILITY ELEMENT SUMMARY'- Pursuant to AB 939, the Local Enforcement Agency (LEA) has requested an amendment to the multi-jurisdictional Nondisposal Facility Element (NDFE). The cities of Count of Mendocino have joined together Ukiah, Willits, and Ft. Bragg along with the _ Y~ ,L_.~,,,/MSWMA) in preparation of through the Mendocino Solid Waste Management AUmu-Ly ~ documents required by AB 939. As such, each jurisdiction is required to adopt amendments to the NDFE. The proposed amendment, Attachment 2, provides the updated locations of the Ukiah and Willits Transfer Stations as well as updated information regarding the projected opening dates. This amendment is required to allow the LEA to issue solid waste facility permits for the proposed transfer stations. The original NDFE was adopted by the City of Ukiah City Council under Resolution No. 96-54 on April 17, 1996. A copy of page 6 from the adopted NDFE is included as Attachment 3. As required, notice of the public hearing for this item was published on January 7, 2000 to meet the noticing requirement of ten days in advance of the meeting. RECOMMENDED ACTION' Adopt the resolution amending the Nondisposal Facility Element. ALTERNATIVE COUNCIL POLICY OPTIONS: Not adopt the resolution and direct staff to make revisions to the Amendment. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Notice of Public Hearing Published January 7, 2000 Rick Seanor, Deputy Director of Public Works ~~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Resolution for adoption 2. Amendment to Nondisposal Facility Element (revised page 6) 3. Copy of page 6 from adopted NDFE APPROVED: ~an~~dac~e~~~City Manager AGNDFE.SUM RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING AMENDMENT TO THE AB 939 NONDISPOSAL ELEMENT WHEREAS, certain information regarding the proposed transfer stations in Ukiah and Willits has changed since the Nondisposal Facilities Element (NDFE) was adopted in 1996; and WHEREAS, an updated NDFE is required before solid waste facility permits may be issued for these facilities; and WHEREAS, a proposed amendment to Page 6 of the NDFE provides the updated information; and WHEREAS, a public hearing has been held to receive any comments on the proposed amendment, noticed 10 days in advance in the local newspaper. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah City Council adopts the amendment to Page 6 of the NDFE, attached as Exhibit "A". vote' AYES: NOES: ABSENT: ABSTAIN: PASSED AND ADOPTED this 19th day of January, 2000, by the following roll call ATTEST: Mayor Jim Mastin Marie Ulvila, City Clerk B:ILRESI NONDISPOSAL.939 1 st Amendment to Nondisposal Facility Element October 15, 1999 County of Mendocino City of Ukiah City of Fort Bragg City of Willits Page 6 of the adopted Nondisposal Facility Element is amended to read: Ukiah Transfer Station Type of Facility Location Facility capacity Expected diversion rate Participating jurisdictions This facility is planned to be a large-volume transfer station receiving both commercial hauler and self- haul waste, together with transfer loads from the small volume transfer stations. It will include a buy- back and drop-off recycling center for self-haulers. P. rojected opening date is 2000. 3151 Taylor Drive, Ukiah Facility will be designed for peak throughput of 300 tons per day. 12 percent of the material received by the transfer station facility is expected to be diverted, based on 1998 data for the most likely wasteshed The facility may serve any portions of the unincorporated County of Mendocino, the City of Ukiah, the City of Willits, and the City of Fort Bragg, which may elect to use it. Willits Transfer Station Type of Facility This facility opened for self-haul waste in fall, 1997, and is projected to expand to include commercial hauler waste in fall, 2000. Location 350 Franklin Street, Willits 132 tons per day Facility capacity Expected diversion rate Participating jurisdictions 12 percent City of Fort Bragg, City of Willits, and portions of unincorporated County of Mendocino Ukiah Transfer Station Type of Facility Location Facility capacity Expected diversion rate Participating jurisdictions This facility is planned to be a large-volume transfer station receiving both commercial hauler and self-haul waste, together with transfer loads from the small volume transfer stations. It will include a buy-back and drop-off recycling center for self-haulers. Projected opening date is 1998 or 1999. The site will be owned by the Mendocino Solid Waste Management Authority and operated by a private company, not yet determined. . 3401 N. State Street, Ukiah The facility is expected to receive approximately 45,000 tons per y__ear of waste and 2,000 tons of recyclables. 4 percent of material received is expected to be recycled, from the self-haul drop-off and buy-back service _.____- The facility may serve any portions of the unincorporated County of Mendocino, the City of Ukiah, the City of Willits, and the City of Fort Bragg which elect to use it. Willits-Area Transfe__~r of Facility [__~ility~ capacity )ected diversion rathe Participating jurisdictions Station This facility is planned to open upon the closure of the Willits landfill in mid-1997. It will receive waste in a roll-off box or compactor, and will be integrated with a drop-off and buy-back recycling center. Ownership and operation is still undetermined. ------- Undetermined. Expected to receive 1,500 tons of waste and 675 tons of rec____yclables. 30~rcent of material received recycled. ~ The facility will serve the unincorporated County of Mendocino and the Ci~ of Willits. NDFE - PAGE 6 SUBJECT: AGENDA SUMMARY ITEM NO. 7c DATE: JANUARY 19, 2000 REPORT ADOPTION OF PROGRAM INCOME REUSE PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The Community Development Block Grant (CDBG) program is an opportunity to secure federal funding at the local government level for assistance in economic development, community facilities, and Iow and moderate income housing. The program is adminstered by the California State Department of Housing and Community Development (HCD). The City has been fortunate enough to receive two grants, economic development for a business Revolving Loan Fund (RLF) and community facilities to purchase the Ukiah Community Center building. A condition of participation in the program is the adoption of a Program Income Reuse Plan. This Plan is before the Council for consideration and adoption. Program Income is defined as gross income received by a recipient which has been directly generated from the use of CDBG funds. In the City of Ukiah's case, Program Income consists of the payments received from the loans made for business recruitment and retention and job creation, as well as the interest received on funds being held in the RLF for new loans. The required Program Income Reuse Plan governs the City's ongoing use of Program Income, which can be used for any CDBG-eligible activity. The Plan proposes to continue using the income for economic development RLF purposes, the original intent of the grant. In the event a new grant is received in the future, or a new direction for use of the income is desired, the Plan can be amended to address any new income or different activity. Staff believes the Plan meets the requirements of the CDBG program and identifies the reuse of income as originally intended with the economic development grant. Adoption of the Plan is recommended. RECOMMENDED ACTION: Adopt the Program' Income Reuse Plan for the Community Development Block Grant Program. ALTERNATIVE COUNCIL POLICY OPTIONS' o , Determine modifications to the Plan are necessary, identify changes, and adopt revised Plan. Determine Program Income is not to be utilized direct staff to return funds to the California Department of Housing and Community Development. Citizen Advised: N/A Requested by: Prepared by: Coordinated with' Attachments: State of California Community Development Block ?rant P~gram , Michael F. Harris, Risk Manager/Budget Officer ~ Candace Horsley, City Manager 1. Program Income Reuse Plan, pages 1-3. mfh:asrcc00 Candace Horsley, City'~anager 0119REUSE PROGRAM INCOME REUSE PLAN A Reuse Plan Governing Program Income from Community Development Block Grant (CDBG)-Assisted Activities CITY OF UKIAH JANUARY 19, 2000 The purpose of this plan is to establish guidelines regarding the policies and procedures for the administration and utilization of program income received as a result of activities funded under the State of California Community Development Block Grant Program (CDBG). Need for Plan Governing Reuse of Program Income. This Reuse Plan is intended to satisfy the requirements specified in Federal statute and regulation at Section 104 (j) of the Housing and Community Development Act ("the Act"), as amended in 1992 and 24 CFR 570.489 (e) (3). These statutory and regulatory sections permit a unit of local government to retain program income for CDBG-eligible community development activities. Under federal guidelines adopted by the State of California's CDBG program, local governments are permitted to retain program income so long as the local government has received advance approval from the State of a local plan that will govern the expenditure of the program income. This Plan has been developed to meet these requirements. Program Income Defined Program Income is defined in Federal regulations at 24 CFR 570.489 (e) which specifies that Program Income is the gross income received by the jurisdiction that has ben directly generated from the use of CDBG funds (for those program income generating activities that are only partially funded with CDBG funds, such income is prorated to reflect the actual percentage of CDBG participation). Examples of Program Income include: payments of principal and interest on housing rehabilitation or business loans made using CDBG funds; interest earned on Program Income pending its disposition, and interest earned on funds placed in a revolving loan fund account; net proceeds from the disposition by sale or long -term lease of real property purchased or improved with CDBG funds; income (net of costs incidental to the generation of the income) from the use or rental of real property ;that has been acquired, constructed, or improved with CDBG funds and that is funded (in whole or in part) by the participating jurisdiction or subrecipient. If the total amount of income generated from the use of CDBG funds (and retained by the City) during a single program year (July 1 through June 30) is less than $25,000, these funds shall not be deemed to be Program Income and shall not be subject to these polices and procedures. Costs incurred that are incidental to the generation of Program Income may CDBG Reuse Plan Page 1 of 3 be deducted from the gross income to determine the Program Income amount. Reuses of Program Income Program Income must be: a) disbursed for an activity funded under an open grant prior to drawing down additional Federal funds; b) forwarded to the State of California, Department of Housing and Community Development ("Department"); or c) distributed according to this Program Income Reuse Plan that has been approved by DEPARTMENT. The City of Ukiah's Program Income will be used to fund eligible CDBG activities that meet a national objective. ?Eligible activities and national objective requirements are specified in federal statute at Section 105 (a) and in federal regulations at 24 CFR 570.482 and 24 CFR 570.483. The City of Ukiah reserves to itself the options of utilizing Program Income to fund a CDBG-eligible activity that has been written into a general allocation grant application; or, to amend an open CDBG grant to include an additional CDBG-eligible activity that will be funded from Program Income. Distribution For Reuse of Program Income The City of Ukiah's Program Income will be deposited in the Business Expansion and Retention Revolving Loan Fund (RLF). 100% of the Program Income will be deposited into the RLF. Business Expansion and Retention RLF This fund will be used to provide "gap" financing for businesses that can document the need for CDBG assistance and that will created or retain qualifying permanent jobs that will be principally filled by members of households who have an annual income that is 80% or less than the County of Mendocino median household income, adjusted for size. At least 51% of the funds expended for activities under this RLF shall be used for revolving activities, i.e., loans. No more than 21% of the program income funds received during the program year shall be expended for grants for public infrastructure improvements that are needed to accommodate a specific business expansion or retention project. No more than 10% of the total funds expended for business assistance activities shall be used for activity delivery costs. No more than 18% of the amount expended annually may be expended for general administrative costs related this RLF activity. In any event, the total expended for non- revolving activities (grants, activity delivery costs, and general administration) shall not exceed 49% of the total funds expended during the program year (July 1 through June 30). If the activities funded under the RLF are for the same activities as those funded under and open State CDBG grant agreement, then the funds available in this RLF shall be expended prior to drawing down funds from the State CDBG program. The review and funding of requests for CDBG loan or grant assistance under this RLF shall be conducted under the federal underwriting guidelines specified at 24 CFR 570.482 (e) that have been adopted by the City of Ukiah and incorporated in the RLF's project review procedures. These guidelines will ensure that the amount and terms of the CDBG CDBG Reuse Plan Page 2 of 3 assistance are appropriate given the documented needs of the business and given the amount of public benefit (job creation/retention) that will result from the CDBG-assisted project. In addition, any activity requesting funding under this RLF shall be deemed to be eligible under Section 570.482 and Section 105 (a) of the Act and shall be determined to provide sufficient public benefit as specified under Section 570.482 (f). Any CDBG assistance for infrastructure shall meet the requirements of Section 570.483 (b) (4) (F) which requires ongoing job tracking for all businesses that initially benefit from an infrastructure project as well as any subsequent business(s) benefiting from these improvements. All assistance provided to activities under this RLF shall be made for activities that are located within the City's jurisdiction. The City shall comply with all State CDBG reporting requirements, including submittal of an annual Grantee Performance Report for the RLF and submittal of the required Annual Program Income Report. The City shall ensure that the use of Program Income under this Plan complies with all CDBG program requirements. These requirements include citizen participation, environmental review, equal opportunity and labor standards, Section 3, acquisition and relocation, procurement and property management, and maintenance of adequate accounting and record keeping systems. To ensure ongoing compliance with CDBG requirements, the City shall utilize the latest available State CDBG Program Grant Management Manual for guidance on compliance procedures and polices. Adopted by the City Council of the City of Ukiah on January 19, 2000. Jim Mastin, Mayor Approved by the California Department of Housing and Community Development on 2000 Name and title CDBG Reuse Plan Page 3 of 3 AGENDA SUMMARY ITEM NO. 8a DATE: January 19, 2000 REPORT SUBJECT: DISCUSSION OF ALTERNATIVE FORMS OF TRAFFIC CALMING MEASURES SUMMARY: On December 15, 1999, the City Council directed staff to remove the traffic circles located at Ford St. and Sidnie St. and at Clara Ave. and Sidnie St. per the Traffic Engineering Committee's recommendations. The City Council further requested a report on alternative traffic calming measures that might be implemented on Ford Street and Clara Avenue. The traffic circles were removed on December 22, 1999. In general, traffic calming measures fall into two categories - physical and psychological. Wider streets tend to encourage higher vehicle speeds. It is therefore understandable that physically narrower streets will slow down traffic. This is evident when travelling on some of the narrow streets in Ukiah. Traffic calming may also be achieved by changing the psychological feel of the street. Narrower lanes, for example by striping, along with the addition of cross-walks and a tree canopy may create a more relaxed space that is continued on Page 2 RECOMMENDED ACTION: Direct staff to implement the following traffic calming measures on Clara Ave. and Ford St.; Solid White, Highly Reflective Fog Line Striping (Clara Ave. only); White, Highly Reflective Limit Bars at Railroad Crossings; Crosswalks; Radar Trailer/Speed Zone Enforcement; Street Trees; Yellow Centerline Striping with Reflective Pavement Markers; and Paint Speed Limit on Street Pavement. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to design and construct other traffic calming measures. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None City Council Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer 1. Section from Caltrans Traffic Manual 2. Cross-Section showing Street Striping 3. Crosswalk markings ,. Candace Horsley, CI~y Manager AGaltTrafCalm,SUM Discussion of Alternative Forms of Traffic Calming Measures January 19, 2000 Page 2 pedestrian friendly. This type of psychological change may give the motorist cues that they are no longer on a major street, but are in a different environment, which is shared with people. Staff has reviewed a number of traffic calming options and received input from Police Chief John Williams and Fire Chief Roe Sandelin. The following measures were reviewed: A. STOP SIGNS Staff utilizes the Caltrans Traffic Manual warrants for determining placement of stop signs. Attachment 1 contains the respective section of the Manual regarding stop signs. In particular, under the Policy section, the manual states: "Stop signs should not be used for speed control." The Caltrans Traffic Manual, Section 4-03.6, lists individual policies for regulatory signs. Multiway stop signs may be warranted at locations where five or more reported accidents occur within a 12-month period. In reviewing the accident history along Ford St. and Clara Ave. for the period January 1, 1996 through June 30, 1999, none of the intersections with the side streets meet this warrant. Staff did note that there were a total of two reported accidents at Clara Ave. and Sidnie and two reported accidents at Ford St. and Sidnie during the 3%-year review period. For the above reasons, staff does not recommend installing stop signs on Clara Ave. and Ford St. for the purpose of traffic calming and speed control. However, should the Council wish to pursue the installation of stop signs at a particular location, staff would recommend that an engineering report for the locations be prepared and reviewed by the Traffic Engineering Committee which has been designated the authority by City Code Section 7060 to install traffic control devices. B. STREET STRIPING Staff reviewed several options which involve striping Ford St. and Clara Ave. to affect the driver's visualization of long, wide, straight streets. The following options were considered: . A solid white, highly reflective "fog line" stripe might be placed along the north and south sides of Clara Ave. at locations 8-feet from the face of curb. Please note Attachment 2. For the majority of the length of Clara Ave., the width of the street'is 40 feet, face of curb to face of curb. With fog lines striped at 8-feet from the curb, the travel lanes would be reduced to 12-feet each. This would give the driver the impression that the travel lane, at 12-feet wide, is significantly narrower than a travel lane of 20 feet (where no cars are parked curbside). Generally, vehicles tend to travel at slower speeds on narrower streets. Ford St., unfortunately, is too narrow for this striping option. AGFordClaraSurvey. SUM Discussion of Alternative Forms of Traffic Calming Measures January 19, 2000 Page 3 , , . White limit bars are recommended for painting at the railroad crossing on Clara Ave. and Ford St. The limit bars would be similar to the existing limit bars at the crossing on Perkins St. The limit bars would further assist traffic calming by breaking up the appearance of a long, straight road. There are no existing crosswalks on either Clara Ave. or Ford St. Staff is recommending that the streets be evaluated for placement of crosswalks. The City of Ukiah Bicycle and Pedestrian Master Plan refers to a different method of crosswalk marking, a zebra pattern with white bars 10-feet in length painted parallel to the direction of vehicular travel. Please note Attachment 3. The placement of a crosswalk of this pattern is intended to alert the driver to take note and reduce the driving speed. Left turn lanes were reviewed as a potential traffic calming measure. The lanes would have the impact of reducing vehicle speed as the driver slows to negotiate the realigned travel lanes at intersections with left turn pockets. The disadvantage to left turn pockets is the requirement to remove on-street parking for the length of the left turn pockets. In addition, the volume of left turn movements at the intersections on Clara Ave. and Ford St. would not appear to warrant the left turn pockets at this time. . The City of Ukiah Bicycle and Pedestrian Master Plan identifies Clara Ave. as a Class III bike route. Caltrans distinguishes a Class III Route as one that is identified to the public by placing appropriate signs identifying the bike route. Staff investigated the possibility of striping the street to allow a Class II Bike Lane, however, the street widths on Clara Ave. and Ford St. are too narrow to allow this striping without the removal of parking. C. SPEED HUMP Staff researched the possibility of installing a split speed hump to slow down traffic on the two streets. Split speed humps have been successfully installed and utilized in Portland, Oregon. The design consists of a speed hump across one travel lane adjacent to a narrow curb island on the centerline. A mirror image of the speed hump and curb island appears in the other travel lane, offset a distance of 50 feet from the other speed hump. The advantage to the split speed hump is that a fire engine can "chicane" through the humps in an emergency and lose little response time. Chief Williams objects to the installation of speed humps. Chief Sandelin discussed the matter at a department staff meeting and found no objection to the speed humps, either offset or straight across the entire street. The traffic calming survey did not list speed humps as an option for Clara Ave., however, 40 of 123 respondents on Ford St. chose the construction of a speed hump as a preferred AGFordClaraSurve¥.SUM Discussion of Alternative Forms of Traffic Calming Measures January 19, 2000 Page 4 option. Staff does not support the placement of speed humps on Clara Ave. due to its recommendation as a Class III Bike Route. Speed humps would be difficult to negotiate on a bicycle. Should the Council request to proceed with the design and construction of a speed hump, staff would work to identify appropriate locations for the humps. Past experience on Lorraine St. and Betty St. has found that drivers will attempt to drive around the speed humps if possible. D. RUMBLE STRIP Rumble strips are bands of raised material or formed indentations that are used to call the motorist's attention to a warning or regulatory device. Rumble strips are not normally used as a traffic calming measure and would likely serve as an annoyance to the motoring public. In addition, rumble strips can present problems to bicyclists and motorcyclists due to the nature of the construction. For these reasons, staff is not recommending rumble strips for use in traffic calming. E. PLANTER BARRELS The City of Ukiah has several planter barrels in storage at the Corporation Yard. It is conceivable to arrange the planters on opposite sides of the street to provide for a chicane. The main disadvantage with this as a traffic calming measure is that it would require a loss of on-street parking adjacent and along the approach to the planter chicane. F. RADAR TRAILER/SPEED ENFORCEMENT Chief Williams has offered to provide additional enforcement of vehicle speeds on Clara Ave. and Ford St. Also, the radar trailer can be utilized to provide direct feedback through visual representation of vehicle speed. Both of these methods can be utilized to effectively control vehicle speed. G. STREET TREES A visual traffic calming measure involves the planting of street trees to develop a tree canopy, which overhangs the street. As the canopy develops over time, the driver will envision driving on a narrower street in a residential neighborhood rather than a collector street as a short cut to their destination. Street trees might be purchased through a grant funded program and planted by the City or through a neighborhood or community service volunteer group. AGFordClaraSurvey. SUM Discussion of AIternative Forms of Traffic Calming Measu~s Janua~ 19,2000 Page 5 H. YELLOW CENTERLINE STRIPING WITH REFLECTIVE PAVEMENT MARKERS This measure will involve placing yellow reflective pavement markers along the existing yellow centerline striping. It will have the effect of providing a highly visible centerline during night driving as well as providing a noticeable "bump" to the driver which crosses the centerline. This is a Iow-cost measure, which can be completed by the Public Works Street Maintenance Division. I. PAINT THE SPEED LIMIT ON THE STREET PAVEMENT This measure would provide an added visual to drivers as a reminder of the posted speed limit for the street. This is a Iow-cost measure, which can be completed by the Public Works Street Maintenance Division. CONCLUSION Staff evaluated the following traffic calming measures but does not recommend the measures for implementation. 1. Stop Signs 2. Striping Left Turn Lanes 3. Striping for Bike Lanes 4. Speed Humps 5. Rumble Strips 6. Planter Barrel Chicane Staff evaluated the following traffic calming measures and recommends the measures for implementation. 1. Solid White, Highly Reflective Fog Line Striping 2. White, Highly Reflective Limit Bars at Railroad Crossings 3. Crosswalks 4. Radar Trailer/Speed Zone Enforcement 5. Street Trees 6. Yellow Centerline Striping with Reflective Pavement Markers 7. Paint Speed Limit on Street Pavement AGFordClaraSurvey. SUM Traffic Manual 4-03.6 SIGNS 4-41 I 1-1996 INDIVIDUAL POLICIES FOR REGULATORY SIGNS POLICY R1 Federal Sign No. R1ol R1-3 R1-3 STOP SIGNS, SUPPLEMENTAL PLATES AND YIELD SIGNS · STOP SIGN The Stop sign (R1) shall be used where traffic is required to stop except at signalized intersections. The Stop sign shall be an octagon with white message and border on a red background. At a multiway stop intersection, a supplemental plate (R1-3 or R1-4), may be used. When used, they should be mounted below each Stop sign. The numeral on the supplementary plate shall correspond to the number of approach legs, or the legend Ali-Way (R1-4) may be used. The plate shall have white letters and border on a red background. The supplemental plates R1-3 and R1-4 should not be used at intersections with State highways. A red flashing beacon, or beacons may be used in conjunction with a Stop sign. See Section 9-05, "Flashing Beacons". Secondary messages shall not be used on Stop sign faces. R1-4 R1-4 · Warrants for Stop Signs Because the Stop sign causes a substantial inconvenience to motorists, it should only be used where warranted. A Stop sign may be warranted at an intersection where one or more of the following conditions exist: 1. On the less important road at its intersection with a main road where accident history justifies the placement of Stop signs. 2. On a county road or city street with its intersection with a State highway. 3. At the intersection with two main highways. The highway traffic to be stopped depends on approach speeds, volumes and turning movements. 4. On a street entering a legally established through highway or street. 5. On a minor street where the safe approach speed to the intersection is less than 16 km/h. 6. At an unsignalized intersection in a signalized area. 7. At other intersections where a combination of high speed, restricted view and accident record indicates a need for control by the Stop sign. A Stop sign is not a "cure-all" and is not a substitute for other traffic control devices. Many times the need for a Stop sign can be eliminated if the sight distance is increased by removing obstructions. 4-42 1-1996 SIGNS Traffic Manual POLICY Stop signs should not be used for speed control. Stop signs shall not be erected at any entrance to an intersection when such entrance is controlled by an official traffic control signal, nor at any railroad grade crossing which is controlled by automatic signals, gates, or other train- actuated control devices except as provided in CVC 21355, Stop Signs. The conflicting commands of two types of control devices are confusing. Where two main highways intersect, the Stop sign or signs should normally be posted on the minor street to stop the lesser flow of traffic. Traffic engineering studies, however, may justify a decision to install a Stop sign or signs on the major street, as at a three-way intersection where safety considerations may justify stopping the greater flow of traffic to permit a left turning movement. Stop or Yield signs may be installed at any highway-rail grade crossing without automatic traffic control devices with two or more trains per day traversing the crossing. Two or more trains per day is interpreted to mean an average two or more trains per day operating over the crossing each day for a period of one year prior to the installation of the Stop or Yield control sign. Portable or part-time Stop signs shall not be used except for emergency purposes. · Multiway Stop Signs The "Multiway Stop" installation may be useful at some locations. It should ordinarily be used only where the volume of traffic on intersecting roads is approximately equal. A traffic control signal is more satisfactory for an intersection with a heavy volume of traffic. Any of the following locations may warrant multiway Stop sign installation: . Where traffic signals are warranted and urgently needed, the multiway stop may be an interm measure that can be installed quickly to control traffic while arrangements are being made for the signal installations. . An' accident problem, as indicated by five or more reported accidents within a 12 month period of a type susceptible of correction by a multiway stop installation. Such accidents include right and left- turn collisions as well as right angle collisions. 3 .Minimum traffic volumes; (a) The total vehiclular volume entering the intersection from all approaches must average at least 500 vehicles per hour for any 8 hours of an average day, and Traffic Manual R1-2 R1-2 SIGNS 4-43 II 1-1996 (b) POLICY The combined vehicular and pedestrian volumefrom the minor street or highway must average at least 200 units per hourfor the same 8 hours, with an average delay to minor street vehicular traffic of at least 30 seconds per vehicle during the maximum hour, but (c) When the 85th percentile approach speed exceeds 64 km/h, the minimum vehicular volume warrant is 70 % of the above requirements. · YIELD SIGN The Yield sign (R1-2) assigns right of way to traffic on certain approaches to an intersection. Vehicles controlled by a Yield sign need stop only when necessary to avoid interference with other traffic that is given the right of way. The Yield sign shall be a downward pointing, equilateral triangle having a red border band and a white interior and the word Yield in red inside the border band. Stop or Yield signs may be installed at any highway-rail grade crossing without automatic traffic control devices with two or more trains per day traversing the crossing. Two or more trains per day is interpreted to mean an average two or more trains per day operating over the crossing each day for a period of one year prior to the installation of the Stop or Yield control sign. · Warrants for Yield Signs The Yield sign may be warranted: 1. On the minor road at the entrance to an intersection Where it is necessary to assign the right of way to the major road, but where a stop is not necessary at all times, and where the safe approach speed on the minor road exceeds 16 km/h. 2. On the entrance ramp to an expressway where an acceleration lane is not provided. 3. Within an intersection with a divided highway, where a stop sign is present at the entrance to the first roadway and further control is necessary at the entrance to the second roadway, and where the median width between the two roadways exceeds 9 m. 4. Where there is a separate or channelized right turn lane, without an adequate acceleration lane. WH IY£~ HIGHLY a -- Standard crosswalk marking. l ll :::::::::::::::::::::::::::::::::::; :.::::::: :-; ::: >.;~.~: :.,.-~::: x~ x-;~.:.:.:.:::.:.. :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: b - Crosswalk marking with diagonal line~ for added visibility. ~ NOTE: ~.~.1~ f~ h~ d*~ c -- Crosswalk marking with Iongiludinai lines for added visibility. Figure 3-14. r~l ~m~wol& ma~ing~. Rev. 3~89 3B-24 Source: Manual on Uniform Traffic Control Devices, 1988 Edition, Federal Highway Administration AGENDA SUMMARY ITEM NO. 8b DATE: January 19, 2000 REPORT SUBJECT: AUTHORIZE FUNDING THE COSTS OF THE EXPANDED UKIAH C.A.R.E.S. PROGRAM FROM THE PUBLIC BENEFITS FUND At the December 15, 1999 Council meeting, the City of Ukiah Low Income Emergency Assistance and Senior Discount Rate programs that assisted utility customers with funding toward their electric bills were expanded. One of the recommendations presented by staff was to charge the costs of implementing and maintaining the programs to the Public Benefits Fund. Staff is requesting clarification that the Council agreed with this proposal. The programs were renamed Ukiah C.A.R.E.S. "City Assistance for Relief through Energy Support". The monthly assistance was expanded to include all households who meet the eligibility criteria to receive their first 50 kWh of electricity at no charge and Senior Citizen households meeting eligibility criteria to receive their first 100 kWh of electricity at no charge. The program still offers the same emergency assistance to those households needing temporary help with their energy bills. It is anticipated that the expanded program will assist an increased number of households in our community. The Billing and Collection staff currently spend an estimated 15 to 30 minutes per participant for processing the account once eligibility is established. The tasks include: 1) receipt of the initial eligibility verification; 2) recording the person's account information in the control spreadsheet; 3) changing the rate code for each participant in the utility billing system to the discount program code; 4) adding the discount code with credit amount to each account; and 5) verifying the accuracy of the data entry. Additional tasks include: 1) reviewing the totals from each billing cycle; 2) notifying participants when their eligibility is about to expire and performing follow up to those who don't renew; 3) preparing reports regarding participation in and costs of the assistance programs; and 4) developing, printing and distributing marketing information. For the first year of the assistance programs, total staff time, excluding the time invested in working on program revisions, is estimated to be between 75 hours and 150 hours costing between $1,350 to $2,700. If 1,500 customers participate in the program, the estimated staff time is between 375 and 750 hours possibly escalating costs to a range between $6,750 and $22,500 depending on the level of participation. Currently the cost of this time is absorbed by the Electric Utility. Since the cost of implementing these programs is a legitimate expense of the specific fund, staff requests Council authorization to charge costs of the program to the Public Benefits Fund. RECOMMENDED ACTION: 1 .) Authorize the payment from the Public Benefits Fund, for staff time and other costs of the program, ie., advertizing, implementing, monitoring and reporting on the expanded programs established for Low Income Households. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that costs of the Ukiah C.A.R.E. Program continue to be absorbed by the Electric Utility. Prepared by: Patsy Archibald, Customer Service Supervisor(~v~....0-"nce Coordinated with: Candace Horsley, City Manager; Gordon Elton, Fina Director APPROVED: Can~ace ¥-Ic~r~le~, Ci~ Manager PA: care.agn ITEM NO. 8c DATE: January 19, 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR THE ACQUISITION OF A REPLACEMENT IBM AS/400 MID- RANGE COMPUTER SYSTEM AND FIVE YEAR SERVICE SUITE MAINTENANCE AGREEMENT TO CHOUINARD & MYHRE, INC. OF COTATI, CALIFORNIA AND APPROVAL OF BUDGET AMENDMENT. SUMMARY: As authorized at the regularly scheduled City Council meeting on November 3, 1999, a Request for Quotations (RFQ) was issued to solicit bids for a new IBM AS/400 mid-range computer system. The proposed AS/400 is intended to replace the City's existing AS/400 which was purchased in 1991. The City's existing AS/400 was identified as computer hardware needing to be replaced, in the Citywide Hardware/Technology Needs Assessment and Plan submitted to the City Council November 3, 1999 and presented by technology consultation Bryan Morgan of Integrated Technology Partners. The recommendation for replacement was based on several factors, the first being the number and frequency of hard disk failures experienced during the last six months, the second being poor system performance for both interactive and batch job requests, and the third being the high cost of ownership. Additionally, IBM stated in 1997 the model AS/400 we currently own would no longer be upgradeable. The specific model AS/400 recommended by the technology consultant will take on the additional responsibility of citywide network server as well as continue to provide a platform for Financial Software and Utility Billing Software applications. Purchased separately, network servers with the capacity to perform under the City's requirements range upwards in price from approximately $20,000.00 each. (continued on next page) RECOMMENDED ACTION: 1. Award bid for acquisition and installation of an AS/400 Model 720 mid-range computer system, per specifications, and tape library backup system in the amount of $101,214.90 and a five (5) year Service Suite maintenance agreement, in the amount of $29,558.00 plus applicable taxes, to Chouinard and Myhre, Inc. of Cotati, California. 2. Approve amendments to the 1999/2000 budget for a transfer of $130,696.00 from the General Fund (100.283.698) to the Equipment Replacement Fund (698.281.100), and reduction of the budgeted proceeds from borrowing by $130,696 (698.0900.970.000) in the Equipment Replacement Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and refer back to staff. Citizen Advised: N/A Requested by: N/A Prepared by: MIS Coordinator, Paulette Klingbeil Coordinated with: Director of Finance, Gordon Elton and City Manager Candace Horsley Attachments: Budget/~r~dment Worksheets. APPROVED: C~nd~e Hors~ey, C~ty i~anager -- Page 1 of 3 [Continued from Summary on Page 1] The processing capabilities of the new AS/400 proposed for purchase are significantly higher than the existing AS/400. Users on the new system will see a 40% improvement in batch job processing versus the existing system. The vast difference between the old AS/400 and the new AS/400 is a reflection'of how far technology has advanced in just a few years, however, it is not the 'q'op-of-the-Line" AS/400. The system recommended and specified in the RFQ is situated in approximately the middle of the AS/400 models IBM is currently distributing. Six bids were received in response to the Request for Quotation issued by staff. The bidders were as follows: Chouinard and Myhre, Inc. Cotati CA Millenium Computer Group Inc., Novato CA Sky Technologies Inc., Mesa AZ Computer Configuration Services Inc., Irvine CA Affiliated Computer Services Inc., Waite Park MN OrCom Solutions Inc., Bend OR $101,214.90 $104,740.00 $105,053.00 $109,200.00 $111,61 3.00 $126,601.00 After detailed evaluation of all bids it was determined Chouinard and MYhre, Inc. of Cotati, California submitted the lowest most responsible bid for the equipment proposed in the City's Request for Quotation. A detailed list of the equipment and services to be acquired from Chouinard and Myhre, Inc. are listed below: Computer Purchase: AS/400 Hardware IBM AS/400 Operating Software Migration of System files to new AS/400 Subtotal Back-up Tape Library Subtotal Sales Tax Total Computer Purchase $ 71,221.05 5,068.00 5,000.00 $ 81 289.05 19,925.85 $101,214.90 9,481.04 $110,695.94 Additional Costs: Prepaid Advanced Service Suite Maintenance Agreement (5 years) Utility Billing Software transfer to new AS/400 Financial Software transfer to new AS/400 New electrical wiring Misc., Contingencies Total Additional Costs 29,558.00 7,500.00 7,500.00 2,000.00 3,000.00 $ 49,558.00 · Total cost of acquisition, installation and 5 years of maintenance [$160,256.94J (continued on next page) Page 2 of 3 [Continued from Summary on Page 2] The 5-year cost of maintenance for the new AS/400 will be $47,700 less than the 5-year maintenance costs of $77,259.60 projected for the current AS/400. In addition, the proposed maintenance agreement includes support services not currently received. The purchase of the maintenance agreement will be recorded as a prepaid expense in the Asset Acquisition Fund, #698, and will be amortized over the life of the agreement. The cost of maintenance was budgeted in the 1999/2000 budget. The FY 1999/2000 budget included a plan for borrowing money to pay for the purchase of the new AS/400 computer system, and the cost was intended to be shared by the Finance Department (100-1301) and by the Billing and Collection Department (697-1305). Staff is now recommending that the purchase be accomplished by transferring funds from the General Fund to the Equipment Replacement Fund which would then be the source for the purchase of the AS/400. If $130,696.00 were borrowed via lease purchase financing, as originally contemplated, interest expense between $22,000.00 and $26,000.00 would be incurred, if the interest rate were between 6% and 7%. The final Fund Balance of the General Fund is more than was anticipated when the budget was adopted. Therefore, there is sufficient money available to accommodate the purchase as described above. The Billing and Collection Department will make rental payments to the Equipment Replacement Fund equivalent to their proportionate share of the computer (approximately 50%). To accomplish this method of funding, a budget amendment is needed as follows: General Fund #100 Transfer from General Fund to Equipment Replacement Fund #698.283.698 $130,696.00 Equipment Replacement Fund #698 Transfer from General Fund to Equipment Replacement Fund #698.281.100 Reduce Capital Lease Proceeds #698.0900.970.000 $130,696.00 ($130,696.00) Page 3 of 3 Budget Amendment Worksheet GENERAL FUND #100 Budgeted amounts: Beginning fund balance 7/1/99 Revenue budgeted Expenses budgeted Transfers In/(Out), at net Loans to other funds Budgeted ending fund balance 6/30/2000 $ 1,241,426 $ 7,O29,785 $ (7,172,800) $ (245,712) $ 852,699 Adiustments made during the fiscal year: Date Proposed 7/1/99 Change in beginning fund balance per audit 8/4/99 Transfer match to PFFA Grant - Fund #333 Police MOU Task Force officer- Police MOU Police Reserves- Police MOU Transfer to COPS Grant for Police MOU Increased Dispatch cost- Police MOU 1/19/00 Transfer for AS400 purchase Account No. $ 596,528 100.283.333 $ (7,000) 100.2001 .Prsnl $ (35,850) 100.2080.Prsnl $ (1,762) 100.2090.Prsnl $ (82) 100.283.206 $ (3,648) 100.XXXX.310.000 $ (8,251) 100.283.698 $ (130,696) Revised Budgeted Ending Fund Balance 6/30/2000 $ 1,261,938 Reserv00 1/13/00 Page 1 Funds 100; 110; 115; 130; 131 Budget Amendment Worksheet ASSET REPLACEMENT RESERVE - FUND #698 Bud,qeted amounts: Beginning fund balance 7/1/99 --rom Gen Govt Buildings ~,mbulance payment from fire dept --rom Police Dept --rom Streets Dept From Parks Dept --rom Loan Proceeds - computer "rom Finance Dept Finance dept equipment Building Dept- Storage building Parks equipment Budgeted ending fund balance 6/30/2000 $ 504,213 $ 13,500 $ 18,969 $ 27,500 $ 20,000 $ 10,000 $ 375,000 $ 65,OOO $ (380,000) $ (245,000) $ (20,000) $ 389,182 Adjustments made durin,q the fiscal year: Date Approved Account No. 7/1/99 Change in beginning fund balance per audit 698.275.XXX $ 59,439 10/6/99 Fire training tower project costs 698.2101.800.000 $ (4,737) 1/19/00 Transfer from General Fund for AS400 purchase 698.281.100 $ 130,696 1/19/00 Reduce proceeds from borrowing 698.0900.970.000 $ (130,696) Revised ending fund balance 6/30/2000 $ 443,884 Reserv00 1/14/00 Page 3 Funds 696; 697; 698 ITEM NO. 9a MEETING DATE: January 19, 2000 AGENDA SUMMARY REPORT SUBJECT: Approval of Ambulance Service Agreement with Mendocino County SUMMARY: Attached for the City Council's consideration is a Mendocino County Ambulance Service Agreement which will be used as two separate agreements: (1) between the City of Ukiah ("City") and [Vlendocino Count; and (2) between Ukiah Ambulance and Mendocino County. This agreement has been negotiated among the County EMS Agency, Ukiah Ambulance and the City. The key provisions of the agreement are contained in its Exhibits A and B, which determine the respective service areas for Ukiah Ambulance and the City Fire Department. Under these exhibits, Ukiah Ambulance will provide non-emergency medical transports in the entire Ukiah Valley and emergency medical transports in the Ukiah Valley outside the City. The City Fire Department will not provide non-emergency medical transports anywhere, but will provide all emergency medical transports inside the City. There are exceptions. Either party can respond to emergencies in the other's service area under a mutual aid agreement or where the other party is not available to respond. The City can provide non-emergency medical transports for City officers, employees and their immediate family members. The City can provide standby service in the City, meaning the City ambulance can standby at special events, such as football games at the high school, in case an ambulance is needed. The City can provide non-emergency transports to and from the county jail pursuant to its agreement with the County. [Continued to page 2] RECOMMENDED ACTION: Adopt motion approving agreement and form of General Release, and authorizing Fire Chief to sign agreement and release on behalf of the City. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject the agreement, propose revisions, or direct staff to negotiate different or additional terms. S:\U~,genda00\UASagreement.wpd January 12, 2000 Acct. No. (if NOT budgeted): Citizens Advised' Ukiah Ambulance Requested by: David J. Rapport, City Attorney Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager, Roe Sandelin, Fire Chief Attachment: Mendocino County Ambulance Service Agreement; form of General Release -- Can~ace Horsley, ~ity Manager 1 [Continued from Summary, page 1] Neither party can use telephone stickers or otherwise solicit direct calls for emergency service. The City limits is defined as the present City limits and any portion of the Brush Street triangle that is annexed into the City in the future. The agreement has an initial term of five years and automatically renews for one year periods thereafter. It can be terminated, if either Ukiah Ambulance or the City decides to stop providing ambulance service in its service area. This agreement settles the outstanding disputes between the City and Ukiah Ambulance. Ukiah Ambulance has agreed to sign a general release, the form of which it has already approved, once the attached agreements are approved by the City Council and the County Board of Supervisors. This will resolve the tort claim which Ukiah Ambulance filed with the City which was rejected by the City. Since at least June 1998 Ukiah Ambulance has maintained that it has a legal right to be dispatched to medical emergencies in the City. The Fire Department has followed the City Ordinance which requires the fire department ambulance to be dispatched as the first response to medical emergencies in the City. Ukiah Ambulance has maintained that the City's policy establishes an exclusive service area in violation of the Emergency Medical Services Act and filed a tort claim seeking damages for the period of time that the City ordinance has excluded Ukiah Ambulance from responding to 9-1-1 calls in the City. The City has taken the legal position that its ordinance does not violate the EMS Act. It also has maintained that Ukiah Ambulance is bound by the settlement agreement with the former owners of Ukiah Ambulance and filing its claim violated that agreement. In addition, the City Council authorized a request to the Mendocino County EMS Agency to establish the City of Ukiah as an exclusive service area under the EMS Act. The County Board of Supervisors considered this request. During that meeting, the City Manager and Bob McAdoo, who owns Ukiah Ambulance, agreed to attempt to negotiate an agreement to resolve these disputes without requiring the County to establish an exclusive service area. Prior to that meeting, Ukiah Ambulance had not been willing to consider an agreement that would preserve the status quo. The attached agreement resulted from those negotiations and does essentially preserve the status quo, under which ambulance service has been provided in the City for the last eight years. The agreement is under review by County Counsel. He may want technical changes to the agreement. If that occurs, the Council will be informed of those revisions at or prior to its consideration of this matter on January 19. S:\U~,genda00\UASagreement.wpd January 12. 2000 MENDOCINO COUNTY AMBULANCE SERVICE AGREEMENT THIS AGREEMENT is made and entered into this__ day of ,2000 ("Effective Date"), by and between the COUNTY OF MENDOCINO, a political subdivision of the State of California, hereinafter referred to as "COUNTY"; Robert McAdoo, d.b.a. Ukiah Ambulance Service, hereinafter referred to as "UAS"; and the City of Ukiah, a municipal corporation, hereinafter referred to as "CITY", with UAS and CITY sometimes collectively referred to herein as "CONTRACTORS". WHEREAS, COUNTY has designated Sonoma County Public Health as the local Emergency Medical Services Agency ("EMS Agency") and contracted with the County of Sonoma, Department of Health Services to provide administrative services for the local Emergency Medical Services (EMS) Agency of the County of Mendocino pursuant to California Health and Safety Code Section 1797.200; and WHEREAS, COUNTY recognizes the need for the provision of emergency medical services and ambulance transport services for those citizens and visitors of Mendocino County who may become ill or injured; and WHEREAS, CONTRACTORS desire to provide ambulance service and emergency medical services as authorized by law within Mendocino County. NOW, THEREFORE, the parties hereto agree as follows: I. LOCAL EMERGENCY MEDICAL SERVICES AGENCY The parties acknowledge that the local Emergency Medical Services (EMS) Agency of the COUNTY has the authority to plan, implement and evaluate an emergency medical services system in the County of Mendocino pursuant to the Emergency Medical Services System and Prehospital Medical Care Personnel Act, Division 2.5 of the California Health and Safety Code ("EMS Act"). The parties further acknowledge that the EMS Medical Director of the local EMS Agency, and his/her designees, have the authority set forth in Health and Safety Code Section 1798. II. SCOPE OF AGREEMENT A. The parties acknowledge and agree that the terms of this Agreement, as specified herein, shall fulfill the requirements for a written agreement with the local EMS Agency for agencies providing limited advanced life support and advanced life support services as specified S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 in Sections 100126 and 100166 of Title 22 of the Califomia Code of Regulations. Except as expressly provided herein, nothing in this Agreement is intended to alter the rights of the parties pursuant to the EMS Act, including but not limited to Sections 1797.224 or 1797.201 of such Act, to the extent such rights existed upon execution hereof. Without limiting the generality of the foregoing, this Agreement does not constitute an award of an exclusive operating area ("EOA") to any party pursuant to Section 1797.224; does not affect the right of County to create or award any such EOA to any party in the future, or the status of any party as eligible for such award under Section 1797.224, if any; and does not constitute an agreement with the COUNTY regarding prehospital emergency services within the meaning of or otherwise establish, acknowledge or extinguish the rights of City under Section 1797.201, if any, it being the intent of the parties to preserve the status quo under such statutes as it existed upon execution of this Agreement. B. The parties agree that this agreement shall be non-exclusive as to providers other than the CONTRACTORS and that the COUNTY may enter into a similar agreement with entities other than CONTRACTORS pursuant to State law and regulation and consistent with the terms contained within this agreement. III. DUTIES OF CONTRACTORS A. CONTRACTORS shall operate their ambulance and emergency medical services programs in compliance with the EMS policies and procedures (including medical control and quality assurance) in effect in Mendocino County and in conformity with the medical policies, procedures and standards issued by the EMS Medical Director. S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 B. Subject to the mutual aid arrangements described on Exhibit "C" (and any other mutual aid arrangements that may be entered into by the CONTRACTORS with third parties and approved by County), each of the CONTRACTORS shall be solely responsible for furnishing and administering services, equipment and materials, as hereinafter set forth in order to provide ambulance services and emergency medical services to persons in need thereof within that certain portion of Mendocino County assigned to it as shown on Exhibit "A" (City Service Area) and Exhibit "B" (UAS Service Area), attached hereto and incorporated herein by this reference. Except as expressly provided on such Exhibits, each CONTRACTOR shall restrict its operations to the Service Area assigned to it and to the types of service specified therein. IV. DUTIES OF COUNTY A. To the extent that it is involved in the referral of calls for ambulance service, COUNTY shall immediately refer to UAS all calls for ambulance services within the UAS Service Area and shall refer to CITY all calls for Emergency Ambulance Services (as defined in Exhibit A hereto) within the CITY Service Area in accordance with established local policies and procedures and the terms of this Agreement. B. Notwithstanding the above, the COUNTY is not restricted by reason of this Agreement from entering into a similar agreement with an entity other than CONTRACTORS for the provision of ambulance and prehospital emergency medical services within their respective Service Areas. COUNTY shall notify CONTRACTORS of any proposal to enter into such an agreement with any other entity prior to award of such agreement. No such agreement, however, shall designate any entity as an exclusive provider of prehospital emergency medical S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 services in such area unless and until the COUNTY implements a competitive process for the selection of an exclusive provider in such area pursuant to Health and Safety Code Section 1797.224. CONTRACTORS shall be afforded a reasonable opportunity to participate in any such competitive process. C. COUNTY and CONTRACTORS agree that any agreements with other entities desiring to provide services within the same area covered by this agreement shallbe negotiated and prepared in a manner which ensures that the services provided by CONTRACTORS and other entities may be cooperatively integrated in manner which is agreeable to COUNTY, and all other parties, including CONTRACTORS, involved in the provision of EMS within the applicable service area. D. COUNTY and CONTRACTORS further agree that in the event that the services of another entity cannot be integrated into the system in a manner acceptable to all parties, the COUNTY may select one or more exclusive providers in accordance with the requirements of the EMS Act. CONTRACTORS shall be afforded reasonable opportunity to participate in any competitive process used to select such exclusive providers. V. QUALIFICATION OF CONTRACTORS CONTRACTORS shall at all times meet the requirements set forth by the California Highway Patrol, the California Vehicle Code, the State Department of Health, the California Health and Safety Code, the California Code of Regulations, COUNTY, and the local EMS Agency, with respect to medical standards, and any other applicable statute or regulation with respect to the services, equipment, and materials which are the subject matter of this Agreement. In the event of conflicting statutes or regulations, the statute or regulation setting forth the most stringent requirements shall be adhered to. In the event of a conflict between the terms of this Agreement and any resolution or regulation of the COUNTY or CONTRACTORS, the terms of S:\UkAgrmts99\ScaranoFINALl.ems.wpd January 13, 2000 this Agreement shall prevail. VI. AREA SERVED Subject to applicable mutual aid agreements, CONTRACTORS shall provide ambulance and emergency medical services upon referral of call and direct call to CONTRACTORS to any location or incident within their respective service areas within the territory of Mendocino County as shown on Exhibits "A" and "B" attached hereto, and subject to the limitations specified therein. In addition, upon request, CONTRACTORS shall, to the extent consistent with their primary responsibility to provide ambulance and emergency medical services in their respective service areas, render "mutual aid" to those providers of emergency medical services operating within adjacent areas in order to insure that timely emergency medical services are rendered to persons in need of such services within those areas. VII. SERVICES TO BE PROVIDED AND PERFORMANCE STANDARDS A. CONTRACTORS shall provide appropriate ambulance, medical equipment and personnel in order to fumish "Advanced Life Support" (ALS) and "Basic Life Support" (BLS) services to persons within their respective service areas defined above on an on-call basis, twenty-four (24) hours per day. 1. "Advanced Life Support" services shall mean special services designed to provide definitive prehospital emergency medical care, including, but not limited to, cardiopulmonary resuscitation, cardiac monitoring, cardiac defibrillation, advanced airway management, intravenous therapy, administration of specified drugs and other medical preparations, and other specified techniques and procedures administered by authorized personnel under direct supervision of a base hospital, or pursuant to protocols approved by the local EMS agency, and are those procedures specified pursuant to Section 1797.172 of the Califomia Health and Safety Code. 2. "Basic Life Support" services shall mean emergency first aid and S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 cardiopulmonary resuscitation procedures which, as a minimum, includes recognizing respiratory and cardiac arrest and starting the proper application of cardiopulmonary resuscitation to maintain life without invasive techniques until the patient may be transported or until advanced life support is available. B. CONTRACTORS shall adhere to the following standards of performance: 1. For Code-3 and Code-2 responses, CONTRACTORS shall immediately dispatch their closest appropriate ambulance. a. "Code-3" is a term used to describe the need for the immediate dispatch of an ambulance response using red warning lamps and siren. b. "Code-2" is a term used to describe the need for the immediate dispatch of an ambulance response without the use of red warning lamps and siren. 2. If a CONTRACTOR is unable to initiate an immediate dispatch and response for any Code-3 or Code-2 response request, such CONTRACTOR shall immediately refer all appropriate dispatch information to the next closest appropriate ambulance service available to initiate an immediate dispatch and response for such Code-3 or Code-2 response request, and/or notify the applicable PSAP, as provided in local EMS Agency policy and procedure. A CONTRACTOR shall immediately inform the requesting party of the delay. 3. A CONTRACTOR shall not refuse or delay any Code-3 or Code-2 request within such CONTRACTOR's service area or any "mutual aid" response request if it has the S: \U\Agrmts99\ScaranoFINAL1. ems. wpd January 13, 2000 6 capacity to respond to such request. If a CONTRACTOR reasonably determines that it lacks capacity to respond to such request as required herein, it shall initiate a mutual aid response by another provider as specified in paragraph 2 above, and/or notify the applicable PSAP, as provided in local EMS Agency policy and procedure. 4. For Code-1 responses, a CONTRACTOR shall use its best efforts to dispatch an appropriate ambulance to the requested location such that it shall arrive at the requested pick- up location within 15 minutes of the requested patient pick-up time. a. "Code-1" is a term used to describe the need for an ambulance response to provide ambulance transport service for a scheduled patient pick-up or event standby. 5. If a CONTRACTOR is unable to respond to any Code-1 response request within the prescribed time period, such CONTRACTOR shall immediately refer all appropriate dispatch information to the next closest appropriate ambulance service available to initiate a response for such Code-1 response request. A CONTRACTOR shall immediately inform the requesting party of the delay. 6. CONTRACTORS shall at all times maintain, as a minimum, one person who is certified and licensed as an Emergency Medical Technician-Paramedic ("Paramedic") and one person who is certified and licensed as an Emergency Medical Technician-IA ("EMT-IA"), as those terms are defined in the California Health and Safety Code and the California Code of Regulations, on their primary unit responding to Emergency Ambulance Calls (as defined on Exhibit A). The "backup" or secondary responding unit, when available, shall be staffed at the S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 same level as the primary unit or by EMT-IAs. a. Primary unit shall be defined as an ambulance which is staffed and equipped to immediately respond to requests for service. b. Backup or secondary unit shall be defined as an ambulance which was not actively staffed but has been activated to respond to a request for service. 7. Each CONTRACTOR shall make and maintain communications with the appropriate designated communications center in the manner as specified by local policy and procedures. 8. Each CONTRACTOR shall ensure that a tape-recorded copy of all requests for medical aid and communication with its EMS units is made and maintained for 180 calendar days. 9. Each CONTRACTOR shall collect and maintain data regarding its delivery of services hereunder, including Personnel Certifications, Records, Vehicles, Equipment, and Facilities as required by law and this Agreement. Such data and records shall be retained for a period of no less than seven (7) years, and shall be made available to COUNTY and local EMS Agency upon reasonable demand for the purpose of periodic and annual inspections and to verify compliance with the provisions herein. 10. In addition to the above, each CONTRACTOR shall, consistent with COUNTY regulations and local EMS Agency policies and procedures, develop collect, maintain S:kU\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 and transmit to the local EMS Agency data regarding its delivery of services hereunder. 11. The advertising of seven-digit telephone numbers for any type of emergency service by either public or private agencies is not permitted. 12. CONTRACTORS may only advertise "Paramedic Unit", "Advanced Life Support Unit", or any wording which might imply such, on those ambulance vehicles which are fully equipped and staffed to provide EMT-Paramedic level services. 13. CONTRACTORS may only advertise "Limited Advanced Life Support Unit", or any wording which might imply such, on those ambulance vehicles which are fully equipped and staffed to provide EMT-II level services. 14. COUNTY will assist CONTRACTORS in developing, implementing, and maintaining an intemal field supervision system to provide evaluation of CONTRACTORS' personnel providing service under this Agreement according to the standards established by local EMS Agency policy and procedures. 15. CONTRACTORS shall notify the appropriate public agencies immediately upon receipt of a direct request for emergency medical responses. 16. CONTRACTORS agree to provide an internal quality assurance program which integrates with the County EMS System and is consistent with the minimum standards of the local EMS Agency. VIII. EQUIPMENT AND PERSONNEL S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 CONTRACTORS shall fumish, operate, maintain and replace, as necessary, any and all items of equipment, apparatus and supplies, whether real, personal, or otherwise, and qualified personnel as may be necessary to fulfill their obligations under this Agreement. As between the COUNTY, local EMS Agency, and CONTRACTORS, title to all such equipment, apparatus and supplies furnished by CONTRACTORS shall remain at all times in CONTRACTORS and personnel assigned to the performance of this Agreement are and shall remain employees of CONTRACTORS. IX. INDEPENDENT CONTRACTORS A. In performance of the work, duties, and obligations assumed by CONTRACTORS under this Agreement, it is mutually understood and agreed that CONTRACTORS, including any and all of CONTRACTORS' officers, agents, and employees, will at all times be acting and performing as an independent contractors, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY, or local EMS Agency. COUNTY shall retain the right to administer this Agreement so as to verify that each CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof. CONTRACTORS and COUNTY shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. B. Because of their status as independent contractors, CONTRACTORS shall have absolutely no right to employment rights and benefits available to COUNTY or local EMS Agency employees. CONTRACTORS shall be solely liable and responsible for providing to, or on behalf of, their employees all legally-required employee benefits. In addition, CONTRACTORS shall be solely responsible and save COUNTY and local EMS Agency harmless from all matters relating to payment of CONTRACTORS' employees, including S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 10 compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, and subject to the limitations set forth on Exhibits "A" and "B", CONTRACTORS may be providing services to others unrelated to the COUNTY or local EMS Agency or to this Agreement. X. CONSIDERATION In connection with the services, equipment, and materials furnished by the CONTRACTORS under this Agreement, CONTRACTORS agree to accept as full compensation therefore any amounts received by CONTRACTORS from fee for service billing. The parties further agree that the compensation received by CONTRACTORS for fee for service billing shall constitute full payment for the services, equipment and materials rendered by CONTRACTORS pursuant to this Agreement and that COUNTY shall have no obligation in connection therewith. In addition, the parties agree that the amounts stated above are exclusive of any other contractual obligations COUNTY may have presently or at anytime during the term of this Agreement to compensate, reimburse or otherwise pay CONTRACTORS for services provided by CONTRACTORS to medically indigent patients. XI. INSURANCE A. Without limiting the COUNTY's and/or local EMS Agency's right to obtain indemnification from CONTRACTORS or any third parties, subject to CONTRACTORS' right to seek subrogation for indemnification paid to COUNTY and/or Local EMS Agency under this Agreement and to the extent such indemnification is paid pursuant to this paragraph, each CONTRACTOR, at its sole expense, shall maintain or cause to be maintained in full force and effect the following insurance policies or equivalent protection throughout the term of this Agreement: 1. Combined automobile liability, bodily injury and property damage liability insurance aggregate in an amount of not less than one million dollars ($1,000,000.00) in S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 11 coverage for each occurrence; and 2. Medical malpractice liability insurance in an amount of not less than one million dollars ($1,000,000.00) in coverage for any injury or death arising out of any one incident; and 3. Workers Compensation insurance for any and all of CONTRACTOR's employees who will be assigned to the performance of this Agreement by CONTRACTOR in accordance with applicable law. B. Such insurance policies shall name the COUNTY, its officers, agents, and employees, EMS Agency and EMS Medical Director(s), individually and collectively, as additional insured (except Workers Compensation Insurance), but only insofar as related to the emergency medical and ambulance transport services under this Agreement. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by the COUNTY, its officers, agents, employees, EMS Agency and EMS Medical Director(s), shall be excess. This insurance shall not be canceled or changed to restrict coverage without a minimum of thirty (30) calendar days' advance, written notice given to COUNTY and the Agency. C. Prior to the commencement of performing its obligations under this Agreement (and annually thereafter from such date), each CONTRACTOR shall provide certificates of insurance on the foregoing policies or equivalent protection as required herein, to the COUNTY's Risk Manager and Agency, identifying compliance with the requirements of Section B above. S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 12 D. In the event a CONTRACTOR fails to keep in effect at all times insurance coverage, pooled risk and/or Self-insurance plans as herein provided, the COUNTY may, in addition to other remedies it may have, terminate this Agreement upon the occurrence of such event in accordance with Section XIV below. XII. INDEMNITY AND HOLD HARMLESS A. Each CONTRACTOR agrees to defend, indemnify and hold harmless COUNTY, its elective and appointive boards, officers, agents and employees, EMS Agency and EMS Medical Director(s), from any and all claims, suits, liabilities, expenses, costs, damages, or judgments of any nature, including attorneys' fees ("Claims"), for injury to, or death of, any person, and for injury to any property, including consequential damages of any nature resulting therefrom, arising out of, any acts or omissions by such CONTRACTOR, its officers, employees, agents or contractors in performing or failing to perform any services or functions required under this Agreement. The foregoing clause shall in no way obligate a CONTRACTOR to defend or indemnify COUNTY to the extent any Claim derives from acts or omissions by the COUNTY, its officers, employees, agents, or contractors. COUNTY shall be responsible to defend itself against any Claims arising out of its acts and/or omissions. B. COUNTY agrees to defend, indemnify and hold harmless each CONTRACTOR, its officers, agents and employees from any and all Claims for injury to, or death of, any persons, or for injury to any property, including consequential damages of any nature resulting therefrom, arising out of, or in any way connected with the acts or omissions by COUNTY, its officers, employees, agents or contractors in performing or failing to perform any services or functions S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 13 required under this Agreement. The foregoing clause shall in no way obligate the COUNTY to indemnify or defend a CONTRACTOR to the extent any Claim derives from acts or omissions by such CONTRACTOR, its officers, employees, agents, or contractors. A CONTRACTOR shall be responsible to defend itself against any Claims arising out of its acts or omissions. C. The aforesaid indemnity and hold harmless clauses by each CONTRACTOR and COUNTY shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered by the party to be indemnified, including but not limited to attomeys' fees, by reason of the aforesaid acts or omissions of the indemnifying party, regardless of whether or not the insurance policies or self-insurance of the indemnifying party shall have been determined to be applicable to any of such damages or claims for damages. XIII. TERM OF AGREEMENT This Agreement shall become effective on the date of execution indicated on Page One herein and shall terminate on the 31 st day of December, 2005. Thereafter, this Agreement shall automatically renew for successive periods of one (1) year, unless the CONTRACTOR provides written notice of its intent not to renew this Agreement 90 days prior to a renewal date. XIV. TERMINATION OF AGREEMENT A. Any CONTRACTOR hereto may terminate this Agreement at any time upon ninety (90) calendar days' written notice to the other parties, based on its decision to cease providing ambulance service in its service area. Prior to giving such notice, the terminating party shall notify the other parties of its intention to terminate and shall allow the other party an opportunity to appear before the Mendocino County Board of Supervisors concerning such notice of termination. Notwithstanding the foregoing, neither this provision nor any termination hereunder S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 14 shall be construed as affecting the status of any CONTRACTOR under Health and Safety Code Section 1797.224 or 1797.201, if any, or the right of County to establish an EOA thereunder in favor of any Contractor. B. The terms of this Agreement, and the services to be provided thereunder, may be contingent on the approval of funds by the appropriating government agency. Should sufficient funds not be allocated, the services provided may be modified, or this Agreement terminated upon thirty (30) calendar days' advance written notice to CONTRACTORS. C. Any party hereto may terminate this Agreement at any time for cause based on a Material Breach (as defined below) of this Agreement, upon ninety (90) days written notice and a failure to cure the specified default. The Mendocino County Health Officer shall also give written notice to a breaching CONTRACTOR of any alleged "Minor Breaches" of this Agreement as defined below. D. "Material Breach" by a CONTRACTOR shall be defined as: 1. Failure of a CONTRACTOR to operate its ambulance and emergency medical services program in a manner which enables COUNTY and the CONTRACTOR to remain in substantial compliance with the requirements of applicable federal, state, and local laws, rules and regulations. 2. Willful falsification of information supplied by a CONTRACTOR during the consideration, implementation, and subsequent operation of its ambulance and emergency S:\U\Agrmts99\ScaranoFINALl.ems.wpd l 5 January 13, 2000 medical services program, including, but not limited to, dispatch data, patient reporting data, and response time data, as relates to this Agreement. 3. Chronic or persistent failure by a CONTRACTOR to comply with conditions stipulated by the Health Officer to correct any "Minor Breach" conditions. 4. Failure of a CONTRACTOR to cooperate and assist COUNTY in the investigation or correction of any "Minor Breach" as defined below of the terms of this Agreement. 5. Failure to maintain in force throughout the term of this Agreement, including any extensions thereof, the insurance coverages required herein. 6. Any other repeated or continuing willful acts or omissions of a CONTRACTOR which endanger the public's health and safety. E. "Material Breach" by County shall include COUNTY's failure to perform any of its duties under Section IV of this Agreement. F. "Minor Breaches" shall be defined as failure to fulfill any of the terms and conditions of this Agreement which do not amount to a "Major Breach," as that term is defined above. G. In the event of termination, COUNTY shall be responsible for complying with all laws, if any, respecting reduction or termination of prehospital medical services. XV. FORCE MAJEURE S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 16 A. If any party hereto is rendered unable, wholly or in part, by Force Majeure to carry out its obligations under this Agreement, that party shall give to other affected party hereto prompt written notice of the Force Majeure with full particulars relating thereto. Thereupon, the obligations of the party giving the notice, so far as they are affected by the Force Majeure, shall be suspended during, but no longer than the continuance of the Force Majeure, except for a reasonable lime thereafter required to resume performance. B. During any period in which any party hereto is excused from performance by reason of the occurrence of an event of Force Majeure, the party so excused shall promptly, diligently, and in good faith take all reasonable action required in order for it to be able to promptly commence or resume performance of its obligations under the Agreement. C. The party whose performance is excused due to the occurrence of an event of Force Majeure shall, during such period, keep the other affected party hereto notified of all such actions required in order for it to be able to commence or resume performance of its obligations under the Agreement. D. "Force Majeure" is defined as an Act of God, act of public enemy, war, and other extraordinary causes not reasonably within the control of either of the parties hereto. XVI. GOVERNING LAW Venue for any action arising out of or relating to this Agreement shall be as set forth in the California Code of Civil Procedure. The rights and obligation of the parties and all interpretation and performance of this Agreement shall be governed in all respects by the laws of the State of California. XVII. ENTIRE AGREEMENT S:\U\Agrmts99\ScaranoFINALl.ems.wpd 17 January 13, 2000 The parties agree that all of the terms of this Agreement shall be binding upon them and their successors-in-interest, assigns and legal representatives, and that together these terms constitute the entire agreement of the parties with respect to the subject matter hereof. This Agreement supersedes all previous negotiations, proposals, commitments, writings, understandings and agreements of any nature whatsoever concerning the subject matter hereof unless expressly included in this Agreement. No variation or modification of this Agreement and no waiver of any of its provisions or conditions shall be valid unless in writing and signed by an authorized agent or officer of the parties. This Agreement may not be assigned by CONTRACTORS or COUNTY without the written consent of the other party, except that the parties acknowledge and agree that a change in the entity designated as the local EMS Agency shall not constitute a substantive change as to the intent and purpose of this agreement and that all terms and conditions contained herein shall remain in force unless otherwise modified, added or deleted by an approved amendment to this agreement. CONTRACTORS shall not delegate, subcontract, assign, or transfer any of their duties hereunder without the written consent of the COUNTY. WHEREFORE, the parties have entered this Agreement on the Effective Date. COUNTY OF MENDOCINO By: Chairman, Board of Supervisors ATTEST: Clerk of the Board APPROVED AS TO FORM: H. Peter Klein, County Counsel By: By: CITY OF UKIAH By' Jim Mastin, Mayor S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 18 ATTEST: Marie Ulvila, City Clerk APPROVED AS TO FORM: David J. Rapport, City Attorney UKIAH AMBULANCE SERVICE By: Robert McAdoo APPROVED AS TO FORM: R. Michael Scarano, Jr., Attorney for UAS S:\UkAgrmts99\ScaranoFINALl.ems.wpd January 13, 2000 19 Exhibit "A" Section 1. Definitions. CITY SERVICE AREA 1.1 "Incorporated Area" means the area within the incorporated city limits of the City of Ukiah as they exist as of the date of this Agreement, except that the Incorporated Area shall include any portion of the Brush Street triangle, which may be annexed into the city limits of the City of Ukiah. "Brush Street triangle" means that area currently located in the unincorporated area of Mendocino County bounded by Orrs Creek on the south, State Street on the west, Highway 101 on the east and Brush Street on the north. 1.2 "County PSAP" means the dispatch center within the Unincorporated Area designated to answer 9-1-1 calls originating within the such area. 1.3 "Emergency Ambulance Service" means an ambulance response to a Medical Emergency, including 9-1-1 calls and calls to a seven digit number. 1.4 "Immediate Family Member" means spouse, parent, grandparent, child (natural, step or adoptive) or sibling. 1.5 "Medical Emergency" means a condition or situation in which an individual has a need for immediate medical attention to avoid jeopardy to life, limb or health, or where the potential for such need is perceived by emergency medical personnel or a public safety agency. 1.6 "Non-Emergency Ambulance Service" means the use of an ambulance to transport a patient or patients where no Medical Emergency exists, but does not include standby service, whether or not compensated. 1.7 "9-1-1 call" means a call to the 9-1-1 emergency phone number requesting an ambulance for a Medical Emergency. 1.8 "Standby Service" means providing an ambulance and crew for an event or activity which by its nature poses a risk of a Medical Emergency and providing EMS and ambulance service in a Medical Emergency which arises out of the event or activity. 1.9 "Unincorporated Area" means all of Mendocino County outside of the Incorporated Area, including but not limited to the area within the Ukiah, Redwood and Potter Valleys. Section 2. Limits of City Service Area. S:\U\Agrmts99\ScaranoFINALl.ems.wpd 20 January 13, 2000 2.1 Emergency Ambulance Service. For Emergency Ambulance Service, the City Service Area shall include the entire Incorporated Area. Notwithstanding the foregoing, CITY may provide Emergency Ambulance Service pursuant to a mutual aid agreement; or when a UAS ambulance is determined by the County PSAP to be not available to respond; or in response to calls directly to CITY rather than the 9-1-1 phone number. Except as expressly provided herein, the City shall not provide Emergency Ambulance Service in the Unincorporated Area. 2.2 Non-Emergency Ambulance Service. The City may provide Non-Emergency Ambulance Service only in the following circumstances: Members; 2.2.1 Transports of City officials and employees and their Immediately Family 2.2.2 Upon special request from a patient (or someone acting on the pateint's behalf) who has been transported to the hospital by City in response to a 9-1-1 call, when such patient is returning to his or her home following treatment in the hospital emergency room; 2.2.3 Transports to or from the County jail pursuant to the existing contract between the CITY and COUNTY; or 2.2.4 Pursuant to a mutual aid agreement in the event UAS notifies CITY that it is unable to respond and requires the CITY to respond in a backup capacity. 2.3 Standby Services. City may provide Standby Services for special events in the Incorporated Area; provided, however, that CITY shall not provide Standby Service for the race track. 2.4 Limitation on City Service. Except as expressly provided herein, CITY shall not provide Emergency Ambulance Service, Non-emergency Ambulance Service, or Standby Service within the County of Mendocino. City shall not advertise the availability of any phone number other than 9-1-1 for Ambulance Services. S:\U\Agrmts99\ScaranoFINALl.ems.wpd 21 January 13, 2000 Section 1. Definitions. Exhibit "B" UAS SERVICE AREA 1.1 The definitions in Exhibit "A" also apply to this Exhibit "B". In addition, the following definitions shall apply: 1.2 "City PSAP" means the dispatch center designated to answer 9-1-1 calls for Ambulance Service originating within the Incorporated Area. Section 2. Service Area Limitations. 2.1 Emergency Ambulance Service. For Emergency Ambulance Service, the UAS Service Area shall include the entire Unincorporated Area. Except as expressly provided herein, UAS shall not provide Emergency Ambulance Service in the Incorporated Area. Notwithstanding the foregoing, UAS may provide Emergency Ambulance Service in the Incorporated Area pursuant to a mutual aid agreement; when a CITY ambulance is determined by the City PSAP to be not available to respond; or in response to calls directly to UAS rather than the 9-1-1 phone number. If UAS responds to a Medical Emergency inside the Incorporated Area, it must notify the City PSAP of the response at or before the time that UAS dispatches the ambulance in order that CITY's fire department can respond in support of the UAS ambulance. 2.2 Non-Emergency Ambulance Service. UAS may provide Non-Emergency Ambulance Service throughout the Incorporated and Unincorporated Areas. 2.3 Standby Service. UAS may provide Standby Service throughout the Incorporated and Unincorporated areas. Section 3. Advertising. UAS shall not directly or through its officers, employees, agents or third parties advertise for or solicit calls directly to UAS by phone or other means of communication for Emergency Ambulance Service occurring in the Incorporated Area. Such solicitation or advertisement includes, but is not limited to: 3.1 UAS shall not directly or through its officers, employees, agents or third parties advertise for or solicit calls directly to UAS by phone or other means of communication for Emergency Ambulance Service occurring in the Incorporated Area. Such solicitation or advertisement includes, but is not limited to: 3.1.1 Distribution of telephone stickers or other writings listing any UAS phone S:\U\Agrmts99\ScaranoFINALl.ems.wpd 22 January 13, 2000 number as a number to call for Medical Emergencies within the Incorporated Area; 3.1.2 Placement of advertisements or public service announcements advertising or soliciting calls in response to Medical Emergencies including, but not limited to, newspapers or other publications, and radio or television. 3.2 Any of the foregoing materials that include a disclaimer stating, in substance: "Call 9-1-1 for ambulance service in a medical emergency," will be deemed to be in compliance with this section and Article VII, Section 11, except as otherwise provided by law, provided (1) the statement is as prominent as the other message or messages and (2) the materials do not contain a direct solicitation of calls for emergency ambulance service. S:\U\Agrmts99\ScaranoFINALl.ems.wpd January 13, 2000 23 AGREEMENT AND RELEASE Robert McAdoo dba Ukiah Ambulance, a sole proprietorship ("UAS"), and the City of Ukiah ("City"), a general law municipal corporation in the State of California, enter this settlement Agreement and General Release ("Agreement") in Ukiah, Mendocino County, California. RECITALS 1. UAS has filed a claim with the City, dated July 14, 1998 ("the Claim"). In the Claim, UAS contends that the City illegally maintains an exclusive operating area for emergency medical services within the City's limits and pursuant to that policy has unlawfully refused to dispatch UAS to medical emergencies within the City. In the Claim UAS seeks damages based on the City's alleged refusal to dispatch UAS to medical emergencies in the City on and after June 1997. 2. The City has notified UAS that it considers UAS to have violated the Agreement and Release executed by Leonard Winter, Sr. and Leonard Winter, Jr. on May 10, 1995, by filing and pursuing the Claim. 3. On , 2000, the City, UAS and Mendocino County entered agreements ("the Agreements") establishing the terms and conditions under which the City and UAS will provide emergency and non-emergency ambulance service within Mendocino County. 4. In consideration of the Agreements, the parties now wish to fully and finally settle any and all claims by either party, including the Claim, relating to UAS not being routinely dispatched to medical emergencies within the City of Ukiah or UAS's resulting S:\U\Agrmt$99\uasSETTLE.wpd Janua~/ 13, 2000 I efforts to seek damages or other relief, and to fully release both parties from any further liability on account of said claims. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows. 5. INCORPORATION OF RECITALS. The Recitals contained in paragraphs 1 through 4 are incorporated by reference into the body of this Agreement. 6. BINDING EFFECT. This Agreement governs the rights of, binds, and inures to the benefit of each and every party hereto; their respective predecessors and successors; their past, present, and future subsidiaries, affiliates, joint ventures, partnerships, joint venturers, partners, assigns, officers, directors, shareholders, employees, agents, consultants, subcontractors, insurers, sureties, attorneys, administrators, executors, nominees, heirs, and representatives; and all others acting on their behalf or on behalf of any of them. It binds the City and UAS. 7. AGREEMENT. The parties have entered the Agreements. While the Agreements remain in effect and for the period of time while the Agreements were in effect, the parties waive any right they may have under the Emergency Medical Services System and Prehospital Medical Care Personnel Act, Division 2.5 of the California Health and Safety Code ("EMS Act"), or otherwise, to seek damages or other relief based on their performance of services in compliance with the Agreements. The foregoing shall not prevent any party from seeking damages or other relief for breach of the Agreements. S:\U\Agrmts99\uasSETrLE.wpd January 13, 2000 2 8. RELEASE OF CLAIMS. In consideration of the Agreements, each party absolutely discharges and releases the other party, and its officers, agents and employees, from any and all claims, demands, damages, debts, liabilities, obligations, costs, expenses, liens, actions, attorney's fees and causes of action in any way connected with the claims as described in paragraphs 1-4 herein, in law or in equity, known or unknown, suspected or unsuspected, which it may have, whether or not asserted prior to the effective date of this Agreement. This release shall not affect claims which accrue following the termination of the Agreements. 9. COVENANT NOT TO SUE. Each party covenants that it will never commence or prosecute, or, except as may be required or compelled by legal process, assist in any way in the commencement or prosecution of any claim, demand, or cause of action of any nature whatsoever that is based upon any claim, demand, damage, debt, liability, obligation, cost, expense, lien, action, or cause of action hereby released. 10. WAIVER OF SECTION 1542 OF CALIFORNIA CIVIL CODE. Each party has considered the possibility that it may not now fully know the number or magnitude of all the claims that it has or may have had against the other party, or its officers, agent or employees, but, nevertheless, intends to assume the risk that it is releasing such unknown claims that are included in, or arise out of its claims as described in paragraphs 1-4 herein. Each party agrees that this Agreement is a full and final release of any and all such claims, and expressly waives, as to such claims, the benefits of Sections 1542 of the California Civil Code, which provides: S:\U\Agrm..ts99\uasSETTLE.wpd Janua~f 13, 2000 3 I A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor. 11. CQMPROMISE. It is understood and agreed that this Agreement is the result of a good faith compromise settlement of disputed claims, and that this Agreement and the releases contained herein shall not be taken or construed to be an admission of any liability, responsibility, fault, or wrongdoing by any of the parties hereto, each of whom continue to deny and disclaim any such liability, responsibility, fault or wrongdoing. Each of the parties hereto is entering into this Agreement to avoid the expense and disruption of litigation. 12. REPRESENTATION BY COUNSEL. This Agreement is entered into freely and voluntarily. The parties hereto acknowledge that they have been represented by counsel of their own choice in the negotiation that preceded the execution of this Agreement, and in connection with the preparation and execution of this Agreement. Each of the parties hereto executes this Agreement with full knowledge of its significance and with the express intention of effecting its legal consequences. 13. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties hereto pertaining to the settlement of the disputes and obligations between the parties. This Agreement supersedes all prior and contemporaneous agreements not specifically identified in this Agreement, and all prior representations and understandings of the parties, which are merged into this Agreement. Each party has made its own independent S:\U\Ag~nts99\uasSETTL~.wpd January 13. 2000 4 investigation of the matters settled, has been advised concerning the terms of this Agreement by counsel of its choice, and is not relying upon any representation not specified herein. 14. ATTORNEYS' FEES. In the event of any dispute between the parties hereto arising out of, or in connection with, the provisions of this Agreement or any documents executed and delivered pursuant to this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs of suit, and necessary disbursements, in addition to whatever damages or other relief said prevailing party is entitled to in connection with such dispute. 15. APPLICABLE LAW. This Agreement shall be construed under and shall be deemed to be governed by the laws of the State of California, without giving effect to any principles of conflicts of law if such principles would operate to construe this Agreement under the laws of any other jurisdiction. 16. CONSTRUCTION OF AGREEMENT. This Agreement is the product of negotiation and preparation by and among each party hereto and its attorneys. Therefore, the parties acknowledge and agree that this Agreement shall not be deemed to have been prepared or drafted by one party or another, and that it shall be construed accordingly. 17. MODIFICATION OF AGREEMENT. No supplement, modification, waiver or amendment with respect to this Agreement shall be binding unless executed in writing by the party against whom enforcement of such supplement, modification, waiver, or amendment is sought. S:\U\Ag~mts99\uasSETTL~.wpd January 13. 2000 5 18. COUNTERPARTS OF AGREEMENT. This Agreement may be signed in counterparts by the parties hereto and shall be valid and binding on each party as if fully executed all on one copy. 19. SIGNATORIES' AUTHORITY. The signatories to this Agree- ment on behalf of all the parties hereto warrant and represent that they have authority to execute this Agreement and to bind the parties on whose behalf they execute this Agreement. 20. REASONABLE COOPERATION. The parties hereto shall reasonably cooperate with each other, including executing all necessary further documents, if any, to carry out the purpose and intent of this Agreement. 21. EFFECTIVE DATE. The parties hereto deem this Agreement to be signed and of binding legal effect as of the later of (a) the date on which the last signatory hereto signs the Agreement. Dated: , 2000 CITY OF UKIAH ATTEST: By: Jim Mastin, Mayor City Clerk Dated: , 2000 UKIAH AMBULANCE By: Robert McAdoo, Owner $:'~U\Agrmts99\ua$SETTLE.wpd January 13, 2000 6 9b ~[tcm No. Date: _January 19, 2000 AGENDA SUMMARY REPORT SUBJECT: Authorize the Staff of the Northern California Power Agency to Represent the City of Ukiah and Authorize the Mayor to execute Authorization of Trade Delegation Form REPORT: The Northern California Power Agency (NCPA) is in the process of implementing Interim Trade and Risk Management Policies, Processes and Procedures (IPPP). The IPPP formalizes the structure for assigning risk to NCPA members and minimizing taking undue risks in the course of NCPA operations. Some NCPA members that have the staff and financial resources are developing their own Risk Management activities and required structure that allows them the ability to manage their own resources and ability to coordinate with NCPA functions. Members have also expressed the concern of involuntary risk sharing among members. To address these issues of properly assigning risk, minimizing taking of risks, and member flexibility, the Member Subscription process and Trade Authorization sections of the IPPP are extremely important to put into practice. The subscription process is actively being implemented and NCPA has designated authorized trading staff and counter-parties, but member authorizations need to be obtained. Member Authorization will: 1) Assure NCPA that trades initiated by members are within a member's authority. 2) Establish individual member staff authorities and limits. 3) Without authorities, NCPA has no obligation to implement member trades. 4) Without authorities, NCPA does not know the appropriate staff to coordinate the subscription process. To ensure adherence to the IPPP NCPA is requesting that members provide NCPA documentation designating member trading staff or delegating authority to NCPA. Staff is recommending delegating trading authority to NCPA since the City of Ukiah has neither the staffing or financial ability to conduct trading for it's own account. RECOMMENDED ACTION: Authorize Staff of Northern California Power Agency to Represent the City of Ukiah and Authorize the Mayor to execute Authorization of Trade Delegation Form ALTERNATIVE COUNCIL POLICY OPTIONS: Delegate Staff to have Trading Authorization. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Trade Delegation Authorization Form AP P ROVE D :' _'~';~~,.. Can-"h'~ce Hor~ley, Cit~Manager NCI'A Member Trade Delegation NCPA has initiated implementation and deveiol)ment o[' Trade and Risk Management Policies, Procedures and Processes. To further control and limit risks associated with tile power procurement process, ~tTI/' ~,~ ~ (NCPA Member) authorizes and directs NCPA to enter into physical and financial electric power contracts with third party vendors associated with the purchases and sales of' electric power in accordance with the NCPA Trade and Risk Management Policies, Procedures and Processes. This authorization and direction delegates to NCPA the ability to act on Me~nbe~s behalf without consultation or concurrence. ~ ~tf'~g'/d, attest that I have the authority to authorize and hereby authorize I, _/~q~.)/~9 ~___~_____ - - ,,----~,-- ~'NCPA IVlember) behalf as described above. _I · ~ act on e'~' t~,,,-- ~r~'~_z_v-~,, . . .... NCI A to - ' ........... t uisite authority to act on Denait o[, warrant and represent that I have been delegated all re 1 and to legally bind, through delegations to contract, the NCPA Me~nber that employs me. A resolution or letter or' representation regarding my authority has been filed with the Secretary oFNCPA. Signature: Title: Date: ITEM NO. 9c DATE: January_ 19. 2000 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE DIVISION 8, CHAPTER 1, ARTICLE 2, SECTION 7030 REGARDING THE TRAFFIC ENGINEERING COMMITTEE Per Ukiah City Code Division 8, Chapter 1, Article 2, Section 7030, the Traffic Engineering Committee is currently comprised of eight members: the City Manager, Chief of Police, City Engineer, Planning Director, the Superintendent of Public Works, or their duly appointed representatives, together with a representative of the local transit authority (Mendocino Transit Authority), a representative of the regional automobile club, and a City resident of driving age, each of whom may from time to time be determined and appointed by the Council. Ukiah's regional automobile club, California State Automobile Association - AAA, has advised staff that it no longer wishes to participate in the Traffic Engineering Committee. Therefore, staff is recommending Council amend the Ukiah City Code to delete "...a representative of the regional automobile club..." and increase from one to two "... City resident of voting age...". The Committee will then remain at the same membership number with an opportunity for additional public participation. RECOMMENDED ACTION: Introduce Ordinance by Title Only. ALTERNATIVE COUNCIL POLICY OPTIONS: Amend proposed Ordinance with regard to composition of the Traffic Engineering Committee. Citizen Advised: N/A Requested by: Bill Beard, Interim City Engineer Prepared by: Marie Ulvila, City Clerk Coordinated with:Candace Horsley, City Manager and Bill Beard, Acting City Engineer Attachments: 1. Ordinance Amending Division 8, Chapter 1, Article 2, Section 7030 of the Ukiah City Code 2. Ukiah City Code Division 8, Chapter 1, Article 2, Section 7030 APPROVED:L ~-~, ~ Candace-Horsl-"-ey, City ~ana~'er ~, · ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 8, CHAPTER 1, ARTICLE 2, SECTION 7030 OF THE UKIAH CITY CODE WHICH ESTABLISHES THE CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED SECTION ONE: The City Council of the City of Ukiah hereby amends [}7030 to read as follows: §7030: CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED: The office of City Traffic Engineer is hereby established. The office of City Traffic Engineer shall consist of a committee who shall serve without additional compensation, consisting of the City Manager, the Chief of Police, the City Engineer, the Planning Director, the Superintendent of Public Works or their duly appointed representatives, together with a representative of the local transit authority, and two City residents of driving age, each of whom may from time to time be determined and appointed by the Council. The chairman shall be chosen by vote of the committee. Any member of such committee, whether appointed by this Chapter or by action of the Council, may be removed by the Council at any time. SECTION TWO. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE. This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on this 19th day of January, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Adopted on the__ day of __ by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk asr/traffic §7030 §7031 CHAPTER 1 REGULATION OF TRAFFIC AND STREETS ARTICLE 2. TRAFFIC ADMINISTRATION SECTION: §7030: §7031: §7032: §7033: §7034: City Traffic Engineer; Office Established Use Of Term "City Traffic Engineer" Powers And Duties Under This Chapter Powers And Duties Generally; Delegation Of Authority Meetings; Records §7030: CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED: The office of City Traffic Engineer is hereby established. The office of City Traffic Engineer shall consist of a committee who shall serve without additional compensation, consisting of the City Manager, the Chief of Police, the City Engineer, the Planning Director, the Superintendent of Public Works or their duly appointed representatives, together with a representative of the local transit authority, a representative of the regional automobile club, and a City resident of driving age, each of whom may from time to time be determined and appointed by the Council. The chairman shall be chosen by vote of the committee. Any member of such committee, whether appointed by this Chapter or by action of the Council, may be removed by the Council at any time. (Ord. 553, §1, adopted 1963; Ord. 985, §1, adopted 1997) §7031: USE OF TERM "CITY TRAFFIC ENGINEER": Whenever in this Chapter the designation or term "City Traffic Engineer" is used, it shall mean the committee comprising the office of City Traffic Engineer acting through a majority of the members thereof, or a duly authorized representative of the office of City Traffic Engineer. All references to the office of City Traffic Engineer in the masculine gender shall include the feminine and neuter and the singular shall include the plural. (Ord. 553, §4, adopted 1963) 9/98 8OO7 ITEM NO, 9d DATE: January_ 19. 2000 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE DIVISION 6, CHAPTER 2, ARTICLE 2, SECTION 5113, REGARDING THE COMPOSITION OF THE UKIAH DISASTER COUNCIL On October 1, 1997, the City Council adopted Ordinance No. 995 which amended Division 6, Chapter 2 of the Ukiah City Code regarding Emergency Services. The Ukiah Disaster Council currently consists of the Mayor, one Councilmember, City Manager, Assistant City Manager, Police Captain, Fire Operations Captain, City Attorney, and representatives from various Federal, State, and Local organizations. At the time of adoption of the Ordinance, the Police and Fire Departments were overseen by the Director of Public Safety. The status of these Departments has now changed to include a Police Chief and Fire Chief. Therefore, staff is recommending amendments to Chapter 2, Article 2, entitled City Emergency Organization, Section 5113 - Disaster Council Created, subsections F and G to read as follows: "F. The Police Chief or her/his designee for police operations; G. The Fire Chief or her/his designee for fire operations;" RECOMMENDED ACTION' Introduce Ordinance Amending Ukiah City Code Division 6, Chapter 2, Article 2, Section 5113, Regarding the Composition of the Ukiah Disaster Council by Title Only. ALTERNATIVE COUNCIL POLICY OPTIONS: Amend proposed Ordinance with regard to composition of the City of Ukiah Disaster Council. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Roe Sandelin, Fire Chief( Marie Ulvila, City Clerk Candace Horsley, City Manager and Roe Sandelin, Fire Chief 1. Ordinance Amending Division 6, Chapter 2, Article 2, Section 5113 of the Ukiah City Code. 2. Ukiah City Code Chapter 2, Article 2, Section 5110-5115. 3. Terms of City of Ukiah Boards and Commissions, page 2 of 2. APPROVED.'~~ t_'~,~'~~_x Candace Horsley, Ciiy Managel~ asr:disaster '~ ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING UKIAH CITY CODE CHAPTER 2, ARTICLE 2, SECTION 5113, REGARDING THE COMPOSITION OF THE UKIAH DISASTER COUNCIL The City Council of the City of Ukiah hereby amends §5113 to read as follows: §$113: DISASTER COUNCIL CREATED: The City of Ukiah Disaster Council is hereby created and shall consist of the following: Ao The Mayor, who shall serve as the Disaster Council chair; Bo A second member of the Council, who shall be first vice chair; Co The City Manager, who shall be the second vice chair; D. The Assistant City Manager; E° Such representatives of Federal, State, and local civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the City Council; Fo The Police Chief or her/his designee for police operations; Go The Fire Chief or her/his designee for fire operations; H° Such department heads as may be appointed by the City Council; The City Attorney (who shall serve without vote); Jo The City Emergency Services Coordinator shall serve as staff to the Disaster Council. SECTION ONE. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION TVVO. This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on this 19th day of January, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Adopted on the __ day of , ~ by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk ordin:disaster §5111 §5113 System (ICS), multi/interagency coordination, mutual aid, and the operational area concept to facilitate priority setting, interagency cooperation, and the efficient flow of resources and information during an emergency. (Ord. 995, §1, adopted 1997) §5112: purpose of coordinating established State procedures: A, CITY MUTUAL AID COORDINATORS: The following are named for the emergency mutual aid requests made through a. C. Do E. F. Go Building Inspector Mutual Aid - Planning Director or her/his designee. Emergency Management Mutual Aid - City Emergency Services Coordinator or her/his designee. Fire and Rescue Mutual Aid - Public Safety Director or her/his designee. Law Enforcement Mutual Aid - Public Safety Director or her/his designee. Medical Examiner/Coroner Mutual Aid - Public Safety Director or her/his designee. Medical/Health Mutual Aid - County Public Health Officer or her/his designee. Public Works Mutual Aid - City Engineer/Public Works Director or her/his designee. (Ord. 995, §1, adopted 1997) §5113' A, Bo C, Do E. F. S. DISASTER COUNCIL CREATED: The City of Ukiah Disaster Council is hereby created and shall consist of the following: The Mayor, who shall serve as the Disaster Council chair; A second member of the Council, who shall be first vice chair; The City Manager, who shall be the second vice chair; The Assistant City Manager; Such representatives of Federal, State, and local civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the City Council; The Director of Public Safety or her/his designee for police operations; The Director of Public Safety or her/his designee for fire operations; 9/98 6018 §5113 §5115 H. Jo Such department heads as may be appointed by the City Council; The City Attorney (who shall serve without vote); The City Emergency Services Coordinator shall serve as staff to the Disaster Council. (Ord. 995, §1, adopted 1997) §5114: DISASTER COUNCIL - POWERS AND DUTIES: It shall be the duty of the City Disaster Council, and it is hereby empowered, to develop and recommend for adoption by the City Council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The Disaster Council shall meet upon call of the chair or, if she/he is unavailable or unable to call such meeting, the first vice chair and then the City Manager or hedhis designee may call a meeting. The Disaster Council shall meet a minimum of twice a year at a time and place designated by the chair. The City Disaster Council shall call and conduct its meetings in accordance with rules, not inconsistent with this Chapter, as the Council shall adopt by majority vote. (Ord. 995, §1, adopted 1997) §5115: VOLUNTEERS: Volunteers who perform service in the City Emergency Organization in accordance with the provisions of this Chapter shall so serve without compensation. Volunteers shall be registered with the City Office of Emergency Services as disaster service workers in order to be eligible for workers' compensation benefits, as provided in part 1, of division 4, of the California Labor Code, commencing with section 3201. (Ord. 995, §1, adopted 1997) 9/98 6019 TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of October 28, 1999 Traffic En.ineerin. Committea Steve Turner (MTA Rep.) Benjamin Kageyama (Public Rep.) City Manager - Candace Horsley City Engineer - Vacant Police Chief- John Williams Planning Director - Bob Sawyer Superintendent of Public Works Date of Current A~Dointment 6/15~88 10/6/99 Civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Bill Webster (appointed by employees on 10/25/99) Dan Saylor (appointed by two other members) City Rer)resentative en the Library Advisory Commission Ann Fatch 11/04/92 Cultural Arts Advisory Board - Mastin* Currently Inactive Demolition Permit Review Committee - 2 year term Director of Public Works/City Engineer (all other terms have expired) City of Ukialh Disaster Council Mayor, Jim Mastin 11/05/97 Councilmember- Kathy Libby 12/02/98 City Manager - Candace Horsley 12/02/98 Assistant City Manager - Mike Flad 11/05/97 Police Captain - Wayne McBride 11/05/97 Fire Operations Captain - Bill Woodworth 11/05/97 City Attorney - David Rapport (no vote) 11/05/97 Federal, State and Local Organizations: American Red Cross California Dept. of Forestry Mendocino Emergency Services Authority Mendocino Transit Authority Pacific Bell Pacific Gas and Electric Radio Amateur Civic Emergency Services (R.A.C.E.S.) Present Term Exr) ire$ Last Date To Serve Chair First Vice Chair Second Vice Chair Ukiah Chamber of Commerce Ukiah Unified School District Ukiah Valley Medical Center Emergency Services Coordinator - Staff Terms - Page 2 of 2 Revised: 10/28/99 commsn:terms16