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2000-02-16 Packet
PROCLAI ATION WHEREAS, h'fe, liberty, and the pursuit of happiness are the basic tenants of this gmat country within :vhich me live; and IFHEREAS, hate vioknce has become a dai/y occurrence and is increadng at epidemic rates across the nation; and WHEREAS, sodety demands that justice prevail, mutual reoOect is paramount, andpdndpk and integrity are esteemed; and WHEREAS, histo~.y has tragically taught us ~vhat happens when peopk stand by and allow acts of vioknce and hatred to occur; and WHEREAS, peopk often feel isolated, without hope, and helpless to do anything individually to end hate vioknce; and WHEREAS, thepeq)k of Biffngs, Montana, by standing together, were succes~d in opposing radst and anti-Semitic hate acts committed against their neighbors; and WHE~S, the City of UkJah is committed to insuring human rights are preeminent within our community, justice is not prejudiced, and our citizens are free from the barriers of vioknce and discrimination. NO W, THEREFORE, L Jim Mastin, Mayor of the City of Uka'ah, on behalf of my fello~v City Coundhnembers, Phillip ,4shiku, Phil Baldwin, Kathy Libb. y, and Roy Smith, and the dti~ens of the City of Uka'ah, proclaim our unequivocal opposition to any manifestation of hatred andprejudice towards any group or individual resolve to stand together with allpeopk of good faith across the count7 and support this national effort topush back the rising tide of hate vioknce, and join thousands of others to say with one voice, "NO T IN 0 UR TO WN~ NO T IN 0 UR NATION" Dated: February ! 6, 2000 Jim Mastin, Mayor WHEREAS, the North Coast Tobacco Prevention Network of Sonoma County Office of Education and the Mendocino County Tobacco Control Coalition, work to educate and empower youth and improve family decisions about tobacco use; and WHEREAS, approximately six million Americans use smokeless tobacco regularly; and WHEREAS, the use of chewing tobacco and snuffby young people is one of the nation's least publiciczed health problems; and WHEREAS, the average initiation age for smokeless tobacco is nine and a half years old, and more than one quarter of the users start "dipping" by age five; and WHEREAS, smokeless tobacco contains nitorsamines and other proven cancer-causing substances, as well as nicotine, an addictive drug, with one can of snuff containing three times the nicotine of a pack of cigarettes; and WHEREAS, chew?dip tobacco causes oral disease including cancer of the head, mouth, and neck, heart disease, and stroke; and WHEREAS, currently there are 27,000 new cases of oral cancer and 9,000 deaths from oral cancer reported in the United States every year. NOW, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers, Phillip Ashiku, Phil Baldwin, Kathy Libby, and Roy Smith, proclaim the Fourth Week of February, 2000 as PROCLAMATION LOSE THE CHEW WEEK and in doing so, urge all people to show they are united in taking this positive action to a more promising, healthy future. Dated:February16,2000 M~~~M~ ~ MINUTES OF THE UKIAH CITY COUNCIL Special Joint Meeting with Ukiah Airport Commission Tuesday, January 11, 2000 The Ukiah City Council met at'a Special Joint Meeting with the Ukiah Airport Commission on January 11, 2000, the notice for which had been legally noticed and posted, at 7:00 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Ukiah Airport Commissioners present were: Fowler, Whetzel, Ashiku, and Rogina. Staff present: Community Services Director DeKnoblough, Assistant City Manager Flad, Risk ManagedBudget Officer Harris, City Manager Horsley, City Attorney Rapport, Planning Director Sawyer, Senior Planner Stump, and Recording Secretary Elawadly. 2. PLEDGE OF ALLEGIANCE Airport Committee Chairman Fowler led the Pledge of Allegiance. 3. PROCLAMATION FOR FATHER HANS MIS Ashiku/Libby to approve adding item 3, Proclamation to Father Hans, to the agenda, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: None. Mayor Mastin presented Father Hans with a City of Ukiah Proclamation in recognition of his many years of dedication and service to the community as Pastor of Saint Mary's of the Angels Catholic Church since 1994. Father Hans accepted the Proclamation and presented a brief commentary thanking the City and the public for honoring him. 4. CONSENT CALENDAR MIS Ashiku/Smith to approve the Consent Calendar as follows: a. Rejected Claim for Damages Received from Richard and Leslie Shoemaker Due to Late Filing. The motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: None. 5. NEW BUSINESS a. Appointment to Vacancy on Ukiah Airport Commission Councilmember Baldwin waived his turn to make the first nomination. MIS Libby/Baldwin nominating James Mulheren to the Ukiah Airport Commission to fill the unexpired term of Doug Crane'which expires on June 30, 2001, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: None. b. Consideration of Funding Request from Martin Luther King Jr. Observance 4a January 11, 2000 Page 1 of 8 Committee City Manager Horsley stated at the December 15, 1999 meeting, after receiving the Martin Luther King Jr. Day proclamation, the Observance Committee requested $500 funding assistance from the City Council. Lacretia Peoples, representing the Committee as Director/Coordinator of the Martin Luther King Jr. Observance event, responded to specific questions from the Council by stating the celebration's budget is $3,000. The function is not considered to be a religious celebration and the Committee is "under the umbrella" of the Ukiah Community Center. Judy Judd, Director, Ukiah Community Service Center stated the 7th Annual.Marlin Luther King Jr. Observance is a commitment to oppodunity and justice and is considered an inspirational and valuable community event. She noted the observance is the purpose for the Ukiah Community Center's involvement. She addressed the City Council's concern whereupon too many organizations and/or agencies would request similar City donations. She noted the event is uniq;~e. She fudher noted the community needs inspirational personal growth events where the community is allowed to express its.values. She reiterated, in her opinion, the event is appropriate and should be recognized and supported by the City. Councilmember Libby inquired, as a legally formed organization, why the Committee was operating through the Ukiah Community Center and not the Martin Luther King Committee's own bank account. She questioned the initial non-profit application process, wherein the group would be funded directly. Ms. Judd replied donations and/or funding considerations should not be based upon whether a single focus purpose group has organized into a non-profit entity. She stated the Committee does exist as a one purpose group, and the process of obtaining a non- profit status is not feasible. She further stated the aforementioned process is lengthy, and it would too costly for a single focus purpose group to organize into an official federally recognized entity. She stated it is common practice for an agency, such as the Ukiah Community Center, to act as the fiscal agent for a smaller organization. Councilmember Smith stated it is sometimes a common practice for a large non-profit agency to act as fiscal agent for other organizations, which, specifically, is one issue oriented. The process of establishing an official federally recognized agency would not be cost effective. He commented on the initial non-profit application process and noted in order for the group to be funded directly, the group would have to affiliate formally with a larger organization or become a non-profit organization. Councilmember Baldwin inquired whether the event can proceed should the City's donation be a lesser amount. A general discussion followed regarding individual expenditure items as listed in Attachment 1 and it was the consensus of the Councilmembers to appropriate $500. MIS Baldwin/Mastin approving the allocation in the sum of $500 for the Marlin Luther King Jr. Observance Day, carried by the following roll call vote: AYES: Councilmembers Smith, January 11, 2000 Page 2 of 8 Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSTAIN' None. ABSENT: None Mayor Mastin noted the essays entitled, "1 Have a Dream, Center's lobby. "are displayed in the Civic 6. WORKSHOP TOPICS OF DISCUSSION Assistant Manager Flad gave an overview and presentation with the assistance of visual graphics. Other documents presented as reference materials included: , An Airport map and/or aerial pictures used to demonstrate standard FAA designated Airport flight patterns, Instrument Flight Rules to include approach guidelines and/or regulations, altitude regulations, Airport protection/safety zones, and the basic Airport layout. . The Airport Economic Impact Report prepared by the Ukiah Airport Commission and Ukiah Airport Staff provides information relating to Airport economics. This report outlines the basic direct and indirect economic impacts the Airport has on the community to include economic definitions, mathematical computations, identification of businesses located on and off site that utilize the Airport and/or its facilities, as well as other necessary informational criteria conducive to Airport operations. A. Airport Introduction Mr. Flad stated the Airport properly consists of approximately 160 acres and is operated as an Enterprise Fund. There are approximately 90 aircraft based at the Airport and approximately 10 transient aircraft on the premises at any one time. There are also approximately 40,000 takeoffs'and landings per year or 110 landings per day. There are six aviation related businesses referred to as, "Fixed Based Operators (FBO's)." The Airport provides aircraft fueling services and employ two full time and three pad-time employees to accommodate the public. The Airpod has seven non-aviation businesses. Two primary businesses on site are California Department of Forestry (CDF) and Calstar. He noted the Airport facilities provide space for recreational purposes and also represents a point of access for visitors. It also acts as a transportation facility, place-for aviation related businesses, a facility for emergency access/service, and the potential for commuter service accommodations. Airport Commission Chairman Fowler reported on the Airport operational fundamentals, providing Workshop information to include takeoff procedures, pattern/altitude rules and procedures, and technical instrument approach information and procedures. The visual graphics provided a clear view of typical Visual Flight Rules approach and depadure patterns for runways 33 and 15. He noted airplanes must takeoff and land "into the wind" and the procedure involves a technical process. He fudher noted there are two types of flying to include, Visual Flight Rules (VFR) and Instrument Flight Rules (IFR). He stated approximately 10 percent of flight activity in and out of this valley is attributed to IFR, which consists of those pilots who are instrument rated and who fly aircraft with more sophisticated instrumentation. An IFR Map for the Airport also provided visual clarity January 11, 2000 Page 3 of 8 regarding instrument approach guidelines. He stated certain altitudes and/or elevations must be maintained during the aircraft descent profile, whereupon the final descent is regulated to 1,720 feet. Airport Commissioner Ashiku reported the Airpod is considered very safe regardless of how pilots take off and/or the direction in which they land. Staff repoded there have been no injury accidents at the Airport. B. Discussion of Ukiah Airport Budget Mr. Flad presented an overview of the current Fiscal Year 1999/2000 Airport budget and the history of revenues and expenditures for the Airport over the previous 10 years. It was noted the 1999/2000 Fiscal Year projected Ukiah Airport Revenue is $658,713, of which $479,296, or 73 percent, represents gas and oil sales, and $179,417 or 27 percent, represents rentals and/or leases. It was further noted the 1999/2000 Fiscal Year projected Ukiah Airport Expenditures is $562,052, of which 25 percent represents salaries and benefits, 60 percent represents aviation fuels, and 15 percent represents other expenditures. As indicated in the Airport economic overview, Airport fuel represents a large portion of revenue. Airport Manager Bua reported on rising fuel costs and how this factor affects the Airport. Councilmember Ashiku referencing the Council approved appropriation for a new jet fuel truck, .inquired whether the CDF's lease commitment would extend through the truck payment period. CDF is the largest customer for fuel purchases. Airport Manager Bua replied there will be an increase in other businesses who would also use the jet fuel truck services. C. Discu, ssion of Airport Development Mr. Flad presented an overview of the past, present, and proposed future development projects such as West Coast Wings, storage hangars, Eagle's Nest Aviation, and storage hangar relocation. He repoded on Airport development relative to existing building leases, which include Mountanos, Bob Veal/Joe Mayfield, and the City's Flight Service Station (FSS), which is currently for lease. Other future proposed Airport developments include California Depadment of Forestry (CDF) relocation and expansion, the Greg Taylor hangar proposal, and the possibility of City developed hangars. The CDF project will cost approximately $7.3 million, wnicl~ constitutes a large investment for Airport development. He stated the CDF project agreement will be presented to the City Council for approval at a later date. He reported on the vacant areas that are currently being discussed by the Airport Commission and Sub-Committee. The City Council was asked to provide direction with regard to the need and location of additional storage hangars, fixed based operators, non-Airport related users, and future land preservation use. Visual graphics also indicated which proposed Airport property would be preserved for future use. A brief discussion followed regarding potential new and existing hangar issues to include cost factors and Airport hangar locations. January 11, 2000 Page 4 of 8 Councilmember Libby questioned the various types and number of new proposed hangars. Airport Manager Bua stated there are 10 new proposed storage hangars wherein interested people must make a financial commitment before construction can begin. Airport Commissioner Ashiku stated new developments should be considered carefully, since Airport land availability has diminished. He noted some of the land located near the Airport, which is considered a "safety zone," may be property worth purchasing for Airport development purposes. Relocation of the City's Corporation Yard was discussed. Councilmember Baldwin development interest. inquired regarding the reason for the Airport's sudden Staff noted the Airport has been in existence for many years without the addition of new on and off site development. Today's business technology, the current economy, as well as the way business is now conducted, have all contributed to the Airport's increased business development. Aviation, whether utilized for business purposes or for recreation, has taken on a new interest. Airport Commissioner Ashiku stated aircraft is used in the business shipping and receiving process. He further encouraged the City to consider business competition, to maintain an optimistic attitude toward new Airport business opportunities, and to consider Airport infrastructure enhancement improvements D.' Discussion of Noise Abatement Procedures Mr. Flad reported the Airport Commission has developed several mitigation measures for the noise impacts of the Airport. He indicated noise abatement, as specifically documented in the Airport Good Neighbor Plan draft outlines, the Ukiah General Plan goals relative to the Airport, Airport noise complaint procedures, and Aircraft state and federal regulation noise level standards, which are set at 65 db and 45 db, relative to residential use and space. He reported noise issues are subjective, meaning what noise annoys one person may not annoy another person. Visual graphics demonstrated the various noise levels recorded in the City. He stated a final version of the Airport Good Neighbor Plan will be presented to the City Council in February 2000. He reported the Plan incorporates quiet flying procedures to include traffic pattern location, traffic pattern altitude, calm wind runway, and jet aircraft restriction information. The Plan provides procedural notification guidelines/standards pertinent to Airport signage, posted noise in sensitive areas, brochures, hourly weather broadcasts, and other related notification requirements. The Plan incorporates communication efforts to include meetings with Airport users, mailers, pilot manuals, and instructors. It also encompasses a complaint process to include general procedures and single event aircraft abuse. Additionally, the Plan incorporates recommendations for protective barriers, technology, and Airport funding issues. It outlines Airport development to include capacity limitations, runway 15 configuration, and property acquisition. The Plan further outlines appropriate land use in the Airport vicinity to include Airport land use compatibility, Airport overlay zone, and a January 11, 2000 Page 5 of 8 residential awareness program. Councilmember Baldwin inquired regarding noise abatement enforcement for those pilots who violate quiet flying regulations. Staff indicated the Airport has methods for determining who violate the noise abatement regulation. The City Council will have the oppodunity to discuss the Good Neighbor Plan in detail and once adopted, public implementation will be extensive to include guidelines/standards for signage, quiet flying meetings for pilots, City personnel, on and off site businesses, and other Airport facility users, educational brochures, or, as otherwise outlined, in the Plan. Airport Commissioner Ashiku noted emergency/medical aircraft are noisy, but the benefit outweighs the inconvenience. The Ukiah General Plan, the Municipal Code, and the Airport Land Use Planning Handbook also provide noise abatement information and regulated guidelines, which are consistent with the Ukiah Municipal Airport Master Plan. It was noted with regard to Airport noise abatement and safety concerns, new Airport signs would soon be in place. According to Airport records, approximately five inquiries were made during the last year by concerned citizens with regard to safety and quiet flying issues. Staff indicated most public telephone calls regarding Airport incidents are not formal complaints, but are considered public inquiries and/or questions regarding Airport operations and procedures. E. Discussion of Self Fuelin_o Mr. Flad reported as part of tl~e Fiscal Year 1999/2000 goals and objectives, staff has begun preliminary research on alternative methods of fueling aircraft to include the potential for providing self fueling. He commented on the current methods for fueling and the potential for implementation of the card lock or automated fueling system. He further commented on the 1999/2000 fueling goals and objectives, and stated each fueling system has pro's and con's. It was noted the card lock system is very costly, wherein revenues set aside for other expenditures would be used to make the card lock system payments. Staff will ascertain the benefits and/or potential need for a card lock system. Larger airports have both a self and full service fueling operation, but the smaller airports have either a self service or a full service fueling operation. An assessment needs to be made regarding the value and cost perspective of employees versus the costs and potentially unknown problems associated with self fueling. The Airport is on call 24-hours a day, seven days a week, and there is an additional fee imposed for customers requiring emergency fueling after hours. It was noted should fueling be available 24-hours a day, seven days a week, there would be airplane traffic at all hours, which could impact the quiet flying procedures. A card lock system would not be feasible if the cost cannot be offset in another manner. Aircraft fueling constitutes the largest portion of the Airport's revenue. Aircraft fueling is also done by truck. The revenue from jet fuel should rise when the anticipated purchase of new planes with turbine engines is completed by the California Department of Forestry. Staff is conducting a fuel survey to include such criteria as fuel prices and examination of other Airports who use a card lock system, and/or a truck fueling system. A summary of the issues associated with full service fueling include January 11, 2000 Page 6 of 8 obtaining fuel when and where necessary, ability to service anyone, limited hours, staff intensive, and liability issues. A summary of various issues associated with an automated fueling system include 24-hour a day availability, less staff intensive, certain liability concerns, potential cost savings for customers, initial development cost, inability to serve all customers, the need to maintain jet fuel trucks in addition to the automated fueling system. Airport staff will review survey information relative to staff time, fuel customers, and all airport existing and potential fueling systems prior to making a fuel system determination. Airport Commissioner Rogina addressed the issue of Airport growth and inquired whether the Workshop participants support growth and the benefits associated with it. He stated there is a direct correlation between growth and revenue generation. He further stated there may be some public concerns relative to growth impacts, but mitigation measures, if appropriately addreSsed, would allow growth to proceed without confrontations. He noted Airport growth concepts may not be fully supported, but the Airport is a "regional airport" wherein growth is anticipated. Mayor Mastin replied Airpod building space is limited. He agreed growth does create potential impacts depending on the type of growth allowed. He noted the City can potentially "build-out" the vacant Airport areas with minimal increase in aircraft traffic by restricting aircraft traffic coming into the Airport, or, as an alternative, by regulating new business development on site. He stated the City does have control over growth at the Airport and standards would be appropriately formulated and maintained to effectively coincide with the anticipated growth process. Councilmember Libby stated an important aspect to growth is careful planning wherein growth can be controlled. Councilmember Ashiku reported pilots who violate Airport regulations are subject to stringent FAA regulation enforcement. He noted all potential Airport projects/issues would be reviewed by the City Council or the Planning Commission, wherein the terms "growth" or "growth impacts" would b6 a factor for consideration. End of Workshop. City Manager Horsley requested a volunteer Councilmember to serve on the "Census 2000 Complete Count Committee, which would meet three times. Councilmember Baldwin volunteered to serve on the aforementioned Committee. 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one from the audience came forward. 7. ADJOURNMENT There being no further business the meeting was adjourned at 9:13 p.m. January 11, 2000 Page 7 of 8 Catherine Elawadly, Recording Secretary January .11, 2000 Page 8 of 8 4b MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, January 19, 2000 6:30 p.m. - City Clerk Ulvila announced that due to a lack of quorum, the City Council meeting will convene at 7:05 p.m. The Ukiah City Council met at a Regular Meeting on January 19, 2000, the notice for which had been legally noticed and posted, at 7'05 p.m. in the Civic C~ter council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was t~.en a..;~i?;.~he following Councilmembers were present: Smith, Baldwin, and Mayor Ma..:~i~....~ncilmembers absent were: Libby and Ashiku. Staff present: Custo...:~i~Servi~iiii~~isor Archibald, Public Utilities Director Barnes, Interim Director o...~!~blic w0".":..~iiiiii.B...'~0..!.ero, Finance: Director Elton, Assistant City Manager Fled, Coordinator Klingbeil, City Attorney RaPport, Depq~iiipublic.::~i~'rks City Clerk Ulvila. 2 PLEDGE OF ALLEGIANCE · ================================================================= ..:,:.:.:.:., · :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:.. .,........., ..:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:,:,;,:.:.:,:.. ...... ....-...v.v...v.-.v.....-.-...v.,.-.,. .v.v.v .':':':':':" City Clerk UIvila led the Pledge of Allegiance. ..:.:.:.:.:,;.;.;-:.:.;.:.:.:.;.:.:.:.;.:.:.:.:.:.;.. ·..v..., ====================================================== . .........v.-.-.-.-.,. · ......................... · .v...-.,.....v...-.-.v '.:.:-:-:.:.:.;-;.:.;.;.:.:.:.:.:.:.:.:.:.:.:,:.: ................. ................... ...................,.,............,.,.o..,,., Mayor Mastin announced that the first or.d.:~iii~iii~!~::ess to ~i~i~'d by Council will be item 8a on the Agenda. Following .............. : .......................... ~': ........... ~'"::::" ":::~:::~:~:~:~:' ' that ~te~i~::~'oun~!~l~::~::h:...e. ar the .~ema~nder of the Agenda in its scheduled order. ::~iii!i!ii ........... .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. ...... .-.v.-.v.v.-.....-.v...-.- - ..... ..... .v...v ...v..... '-:.:.:-:.:.:.:.:.:.:.:.:.:-:.: ...v.v .v...v :::::::::::..... v. v.... UNFINISHED BUSINESS .... ~::ii}~ii~iiiiiiiii? ..::~?~i??' .... 8a. Discussion of ARernati~?Fbrms.:..~;ii~'TraffiC.:..~;ii~alming..............~.... Measures City Manager Horsley introd~d.............. ....... Inte.r:.:i~!iiiii~ity E~iii~eer................ Otto Bertolero to Council. Any action taken..::by the City wi~..r~rd to tr~i~i~!~!~:~"measures will be a continuationof the pilot prog...:.r..~?ii~.at will ~ii!~i!i~red for i~~:i:~i~'ed studies. Should staff determine that the pro~iii~ii~.t...' wor~i::~iii~i~ill con'i~i::~'~ to investigate other forms of traffic calming .... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... Interim Pub!.i.~.~i~:..~i?~i~i[:..ecto~i~i~61ero advised that at Council's December 15, 1999 meeting, d~~:~:~!i~i?:~tO sta~::to remove the traffic circles located at Ford Street and Sidnie.:...:.iii.i~;eet, and "~.iiii.!i.~i~i~i?~i?.Avenue and Sidnie Street per the Traffic Engineering Co~:ttee's recomm'~a~ii~:hs. Council also directed staff to prepare a report on alt..~ative ......... traffic cal~ihg::~measures that might be implemented for this area which is i~!~ded in the Cou~i ..... packet. Staff is requesting Council's direction on specific traffic ~!~ii~:g measure.~i::ii~'ich ........ should be pursued. ............................ .......................................... .... ===================== ...... :::::::::::::::::::::::::::::::::::::::::::::::. ..; :':':':':':':':':':'-' ~i.i~~i~mley explained that if Council directs staff regarding certain measures, st'~i~;~iiiii~:~' a letter to the neighborhood explaining the City's proposal and outlining a time period for them to respond. Staff will also explain to the residents that the measures taken will be a "pilot program" and follow up studies will be conducted. January 19, 2000 Page 1 of 15 Mr. Bertolero explained the intended purposes of traffic calming is to improve the livability and the quality of life in a neighborhood. This can be accomplished by mitigating the negative impact of traffic on residential streets. He described various methods of traffic calming and noted that, in general, traffic calming measures fall into two categories- physical and psychological. He expanded on this theory by citing ways of slowing traffic such as installing stop signs, street striping, speed humps, rumble strips, planter barrels, radar trailer/speed enforcement, street trees, yellow centerline striping with reflective pavement markers, and painting the speed limit on the street pavement. ..::i::o. .;.:.:.:-:,:v .;.:.:.:.:,:,:.. He discussed staffs evaluation of various techniques and recomme.~:ded S~i~i:hg, as a Iow ..:.:.:.:.:.:.. .......... · ::::::::::::-' cost measure. . ....... ~::i~ili!i~iiiiiii~iiiiiiiiili::!~!iiii~i?? .... .,::;::::::,. ================================================ ,.:.:,:.:.:.:.:,:.:.:,. ::::::::::::::::::::::::::::::::::::::::::::::::::::: ............. Deputy Public Works Director Seanor noted ther~}~i~i~;~0ur-w~iiii~:.i~~!ions on Street, two located at the east end at Myron an~ii:ii:!i:~'idnie..::~?~i:'~i:i:~~e, a!.!...:.~h':e ....... intersections are T-intersections. Presently, all thffi~i~i:cle and Clara Avenue have stop signs. However, there~~o..:~i~p signs on ::::::::::::::::::::::::::::::::::::::::::::::: -.:.:.:.:.:.:.:.:.:.:.:.:.:.- of Ford and Clara. Staff relies on Caltrans Traffic M:~!:i:~:rrants for plac~'~::~nt of stop signs. Their manual clearly states that stop signs s.~!~}~i~ii::b.e used for speed control. However, they do cite several warrants such as tra~!i~;:)i'~ii!ii!~i...d...ent history, should the City desire to install a stop sign. In reviewing the ~'Ccideni::~~ii~r:.. 3 ~ years, the City ....... ::::::::::::::::::::::::::::::::::::::: .... ============================================================================== would not meet this specific warrant. ================================================== · ..:.;.:.:.;.:.:.;.:.:.:.;.:,:.:,:.:,:+ :.:.:.:.:.:.:.:.:.:.., ======================================================================== ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::: ..... ::iiii!i!i!i!i!i!i!i!i!i!i!i!i!!!i!i[!!iiiii!!~!::.' · .... He reviewed the traffic calming measure~ii~l~:~ntifi~ii~:[~~t...a..ff..::~i~port and recommended measures for implementation of: Solid' white?~igh'l~!i!i~fl~fi~e fog line striping; White, · ::i:i:i:i" ..:.!:i:!::" ===================================== .... highly reflective limit bars at ra.i::![~ cros:g!i.~:g; Cro~W~l'ks; Radar trailer/speed zone enforcement; Street trees; Yellow..::ii~g~erlin~ii~'iping wi~!~:reflective pavement markers; and ============================ ...... .-......., Paint speed limit on street pav~g:'nt. Ho~i!~rninde~::iiiih~b.:.:.:.:.:.:.:.:.: public that, in general, the speed ................. limit in residential areas i..s.:~:2~i~'iles pe~.~..r,.:.,. .......... ..::~::.. ..::i:i:i:i:!:!::-. :i:i:i:i:i~ .... """"'"'"""""'"'"'"'"'"'" ................. .':':':':':':'- ..;:i:i:i:i:i:i:i:i:i:i:i::.. i:i:i:i:i: -:-:':':':-:':-:-:':-:':':':':-:':-:':':':':':':':':' ::::::::::::::::::::: .....-.-.-.-.-.v.v.....v...v.v,, :.;.:.:.;.:.:.:.:.:.:,:.:.:,:.:.:.:,:.:.:,:-:-:-:.' .-::i:i:i:!:i:!:i:!:!:!:!:!;; =============================================== =============================================== Mr. Be~!~iii.~ised':~.~ii~!~iii!:~ imple~~t'ion of any traffic calming measure, staff will discuss th~!ii~~i:::...w, ith re'~i~ffi~iiiiB~::.t..he targeted area explaining the proposed measures, and to rec~::i~iiii~~ck f~ii}ili~ii~:~iii::~:Additionally, staff would consult with the School District and M~iil~i~.~ure th~ii~ld not be a conflict with their routes. .:::ii::::::i::!i.:i ............ :i!~!i!::~::':::::::!!ii!ii!i!iii:::!:?~::i::i!!iy: . . In resp~.s'e to Mayor~Ma.:S..t[.n.'LS.~::!nqu~ry as to the projected length of time staff would need to con~i~ the resident~i!i~i~iuate their responses, Mr. Bertolero estimated staff would be.?:~le to return to C~in~il"within ..... two months with options. .v.v.v.v ..:.:.:.:.. ..:::::::::::::::::. ..:.:.:.:.' .:!i~i~iiii~iiiiiiii .::i:i:i:i:: ~i~"..:..~:~il briefly dis~ed staff's evaluation. ~!~!~!i!i!ii~i~i::iii~ili?:i~i ......... ~.:..'~ii~:" ~i~!i!i!~?~:~o.'.ri~iiii~i~i~:""Clara Avenue, requested the Mayor obtain the opinion of the City ,~t~~iii}!ii~ii::~t:6 whether the matter is a discussion item or an action item, and cited a pos'~'"~:i~:~::~'i'°lation of the Brown Act. January 19, 2000 Page 2 of 15 City Manager Horsley advised that the intent was for Council to direct staff as to what they would like implemented. Staff would then contact the neighborhood concerning the matter. City Attorney Rapport advised that the item is listed on the agenda as discussion in altemative forms. It was his opinion that there is nothing in the Brown Act that says "must state an action item". The agendized item describes what the discussion is going to concern and the staff report that accompanied it specifically says that the recommended action is to direct staff to implement the following traffic calming measures;~?:~:. ..~ii::::~ ...... ~.~iiii~? .... Mr. Larson explained that the decisions of staff to design and:~iii~~=:~raffic calming measures were ,done to the exclusion of the residents i .n..~...:e.. neig~:.~d. He noted that part of Council s resolution establishing this progr..a'."~i:ili~:~s to "~:~a~i!i~:..s...idents in planning process. He also discussed the lack of sidewalks and curbinglili~ii!~:~ions of Clar~::::i~~i~:~vhich forces people to walk in the street. He discussed th~!i~i~i~ii[l:::.bike lane and fi:~:i:~:d that the ==================================================== City's has a 60 foot right-of-way encompassing.::~ii[~iiiiiii!~~.' of Clara Avenue. He recommended the City use this right-of-way whi~ili::Wo~t~i!~i~lil~i::::~..or six feet of sidewalk, · .:::::::, ,.:::.:::.:.:.;.:.:.:.:.:.:.:,:,:.:.:,:-:.:.:,:.;.. eight feet for parking spaces, four feet of bicy:c....[g lane, "::~?!iiii~i.!iiiiiiii~i~. feet travel lanes. Although there is a significant financial inves~i!i~i?~i~pleme~[!~i::~:it would fall short of the investment the City would make in enf..~~~ii~i~i~!!~i!i!?:~ .... ..:.:.:.:.:.- ::!:!:!:!-' ======================================================================= He reported that he contact Police Chi~i~William~i::::i:eg~i~ii~i~:::~'0bjection to traffic calming ..:::::::::. ;.:.:-:-:..========================================= measures, and Chief Williams ad~i:~ that ~!::i~)referr~~forcement of violations rather than the installation of speed h~. Mr~?~[:arson feE~'further education and analysis of available data needs to be ac.q....i~!~'' con:~i~ing th~:~iii!i~:Stallation of a bike lane and speed humps on Clara Avenue.,..H~' oppo..s.:~iiiiii~:~:~:~ii~f~llation of rumble strips or cobbled pavement.;~ii~, felt the e~~ent iss~~::::~tb be looked at very carefully in regards · ==================================================== Mayor Mas'fi~ii~~sed hi§:~::i~~[.."?:in having the issue brought back to Council prior to =============================================== ==================================================== implementatio~ii~~!~!!::.y, in lig:~iii~ii~' fact that staff will be providing Council information .v... ............................... ========================= as a result ·..e..~ii~t~ii~i~!!t:..eside~::·in the neighborhood. He felt it would be appropriate ..::i:i:!:::i::-y ' ====================================================== · at that ti~'to discu~~h:~::measure in more detail. ..:~??::::: ...... ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... ..:.:.:,:.:.. ..................... ..:.:.:.:.:.. :::::::::::. ===================== D0.~a Roberts, 740~:!i~a:~': Road, Redwood Valley, and previous Sidnie Court resident, di~'ssed her experi.~'ces while living in the neighborhood. She felt the formation of a ~.borhood com~i!(:ee is very important and encouraged the City to get the residents ~?i~i!iiDeighbor.~:"involved in the planning process. Even though she is no longer a ~i~i~::?:t~ii?~ghborhood, she volunteered to sit on a committee. Di~'~i~i::i~er, 624 Joseph Street, as a new resident in neighborhood, she finds walking on Clara near Kmart to be unsafe due to the lack ~ sidewalks. When surveying residents in the neighborhood, she preferred they be given options of installing sidewalks and a bike lane. She expressed interest in serving on a committee and recommended residents be January 19, 2000 Page 3 of 15 given more options. Scoff Freeman, West Standley Street, discussed the need for more law enforcement in residential areas with regard to speeding. Councilmember Smith was of the opinion that, in light of the history of the project, perhaps additional committee work is needed. He preferred that the matter be referred back to staff to include the community as much as possible, review the surveys, and look at further options, Mayor Mastin was in agreement with Councilmember Smith .:~i~iiiiii~.~i~i?~::" neighborhood committee needs to be formed and work with staff .:t.~ili~:.e..view..-:iiii~i~ .... He expressed concern with the removal of the traffic circles prior::~ii~iii~:~::':repla(~'~~!i~i.-ternative. TI3e: matter should then be returned to Council prior to i~ ures.:.::?:il ?' :,:,:.:~:,:,: ..:,:.:.:.:,:,- .~,:....:o:.:.:,:.:.:.:.:.:.:.:.:.:.:.:.:o:,:.:.:.:.. ..:.:.:.:.:.:.~. ~iii~ii:i:i:i:: ..::ii~iiii:: ...... '::~:!:i:i'-.::i:i:i:~ ~ :i:i:i:.:'-:"-.::!:!'-.::i:.::i:i'-:::.:.:-:.::::i:.-':!:~:~-'.::!::" :.:.:,:.:.:.:.:.: ..:.:.:.:,:,. Councilmember Baldwin felt that the annoy~.i::i?:~iii?:~otorists s ~iiiii~ e a consideration since other routes are available, s~iiiiiiii~iiiiiiiii~i~.rkins or State::S:~:~eets. He volunteered to attend committee meetings, as a re.~~!~ of the City Council. He agreed that additional time is needed to contact r~on'~l~i?~ii~e survey. ..... .............. Ms. Horsley explained that she attended ~i~.!ii.li.~.etings ~i~.iii~i:~hbors at City Hall. During the meetings she attended, there ~ii~i:-::~i~i~ii~~.lation ..~::i~to what these different types of measures would do. It may ta~iii::~0me .~i~i~...t:..~:..t..i~"to obtain effective traffic ...... .::::;::::. · ..-.........v...-.-..,............,.v,v.v.v...v calming, ..~??' ..................... ...........-?:::iii?::? ...... ~::ii~iii?~i??????~i?~i?~:''................,..............., ..... ..... ..::::::::.- :.:.:.:.:.:.:.:.:.:.:.:. v . ,.:::.. ,;:::::::::' ..:.:.:.:.' ~::::::::: ..;,:,:.:.:,:o:.:,:.- ;.:.:,;.:,. .... In summary, Council directe:~!ii~iii~i~!~staff..:....::ii~! Work.?:ii~i'osely with the residents of the neighborhood, assist in the e.:..~'iishm~!i~of ........ a n~i~i~borhood committee and meetings, ........ review all options av.a...i!a~!~~:, and :~i!i~:...n...::~:~:~?:.t.:~?Council with recommendation for · t~":::%' ..::!:!:!:!:!':':'- i:i:!:~:i:' ~mplemen ................. ~...n "::i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:!:!:!:i:i:!::.. ======================================================= Mr. Lar,~:~!ii~~:..to m&~::ii~iiii~..:..ff to review the surveys. .... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ...... Ms. Horsley...:S..~~?:?..t..hat ai~?~hborhood meeting, residents interested in serving on a co~i~::~::i~iii?i~i~i~ii::~.~e (~:~Ortunity to voice their interest, rather than the City ...... p e(~ii~ii~;~?~i?:.c, o m m itt e e selecti~!i~ertain . .,:.:.:.:.:.. .-:.:.:.:.:.:,:.:.:.:.:.:.:.:.;.:.:.:.:. ..;.:.:.:.:.:.. :.:,;.:.:.:.-.:.;.:.:.:.:.:.:.:.:,:.- .-::::::::::-" :i:i:i:!:i:' ~::i:i:i:i:i:!::' APSE'OVAL OF MINUTE'S;.' 3~ii.i!i?il~. Regular Meet..[~ of December 15, 1999 ~i~i:!i~:mith/aaldwi.~i~i~proving the Minutes of the Regular Meeting of December 15, 1999, ~~ii~Y the.~!!~ing roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor "!:'": ::-'i!i:::!::'::~: ::: iii i ! i i'"'!:"!:" ' '":' "iT'"'"'::~:i:i'":::" M~.t:..~::~!::iNi~ES.~::None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN' None. "~:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i::::" ================================================================ ;:'::::i:!!!!i!!i!i!ii!!iii!i!:i:!::::': .... 4, RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process, January 19, 2000 Page 4 of 15 5. CONSENT CALENDAR MIS Smith/Baldwin approving items a through f of the Consent Calendar as follows: a. Approved Disbursements For The Month of December 1999; b. Received Notification to Council of Body Repair in the Amount of $5,001.27 to the Electric Department's Bucket Truck Performed by Dorsey's Auto Body Shop; c. Rejected Claim for Damages Received From Mrs. Denson's Cookie Company and Referred to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund; d. Adopted Resolution No. 2000-27 Approving Year 2000 Qualified Contractor's List; e. Awarded Bid for Sodium Bisulfite Products to Pressure Vessel Servic~iii!?:!..nc. For the Sum of $398 Per Dry Ton; .:~ ...... ?:!iiiiii::::~ .... f. Approved Agreement with Coastland Civil Engineering ........................................... Inc. for City Engineering Services ..... ?:~iii~,:.ii,~ .... .... ::::::::::::::::::::::::::::::::::::::::::: ======================================================================== .... ,....,.,......,.......,-.:.:.:,:,:,:,:.:,:.:.:,:.:,:,:.:.:.:.:.:,:.:.:.:.. .:.:,.. ::::::::::::::::::::::::::::: .... ================================================================================= ..... .,:~:{.¥ .....-.v.-.- ..:-:,:,:.:*~-'+:.:.:-:,:.:.:-:,:.:-.'-:,:.:.:*:,:,:.:.:.:,:.:.. ,:.:.:.:.:. The Motion carried by the following roll call vote: AY~:...S. '! Counci,!~:m~iiii~i~., Bal~, and Mayor Mastin. NOES: None. ABSENT: i~uncilme~)ers .v.v...-.-.,. .....,.,..,, ..,:,' :-:,:-:,:-:..-:,:,.....-:,..:.:,:,:.:-:-:,:,:..?.,' v.-,,.-..,v...,. .-.,.-.-.-,- -.:,:.:,:.:.:,:,:.:.:.:.:,:.:.:,:.:.:.:.:,:.:.:.:,:.:.:.- ............. ..: ............ ~:~:~:~: ........ :::::::::::::::::::::::::::::::::::::::::::::::::::::: ...... AB S TAI N: N one. :~i~i~!~?~!~i~ii~i~i?~!ili~i!?:::!??? .... ~i~:.~:.:-'..~:~: ......... :.: .: .:.:.: .: .:.: .: .:.:.: .: .:.:.: .: ,:.: .: .:.. - ..........~. "i:i:i:i:!:!:i:!:!:i:!:!:!:!:i:i:!:!:i:i:i:!::,~.. =================================================== 6. AUDIENCE COMMENTS ON NON-AGENDA IT..~iiiiiiiiiiiiiiiiiiiiiiiii:~!?::,.. No one came forward to address Council. .:~::!? ......... ~?:ii~!!i!iiii!iiii!i?i:i!iii?iiiiiiiiiili::iiiiii?iii~?~::~::i~ .... .... ~i~::~:~:~i~!~:~i~i .... Recessed: 8:10 p.m. ...::?:::iiii~iiiiiiiiii?iii~ii~iiii~?iiii~?iiii!?~::~:~ ..... · ::!:!:!:i::" ..::i:!:i::" ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: PUBLIC HEARING .... ..... ::~iii?:: ...................... .........::?:::?? ......... ~!i~i~i~i~ii~i~i~i~i~iii~i~i~i~i~ii~ii~i?.....................`................ 7a. Adoption of Resolution..~blish!:.~::'Large.,!i~a~:~trial Rate Schedule Public Utilities Director Bar~iiiii~dvis~?that th..e...::iiii~ity of Ukiah Electric Department proposes to establish a rate s~ble for::~!~e ind..u...:~i~al customers that will reflect benefits for their hig.h..er efficiency.:~..e~rgy usa~i~i~ii~..h..P::::i~edule is applicable to large industrial custome[~ii~..have d..e..:~~i~igh en~i~i~':mption, and high operating efficiencies. He explai~ii~..t...sinc~ili~ii~i~ilb.as to i~:~"~se power based on both demand and their Icad cu~:~ii:i:i~!~ers"::i~!iiiiii~i?:~.:a level Icad system help our system and the City eventually S'~~~y be(~i~i~i.:..don't have to purchase the demand and energy to supply a sho.~!i~iiiii~ii!~y, er a¥~:i:~'m period. Under the E-I rate schedule, customers must me.~:i~:~:~:~:i~i~i~.i~!~.:.r, ia 0'~::~nergy usage greater than 75,000 kWh per month on an ave..r....~:e monthly la~i~!ii~ii9 addition they must have a peak demand greater than 200 ..::~:i:i:i:: ' :::::::::::::::::::::::::::::::::::::::::::::::: kw ~:::~'e production I~~!~'':'' The rate scheduled included in the staff report represents a ..~o reduction fro~i~?tl~:~:: ..... current E-7 rate. The definition of an E-I customer is a m....~acturing facility..~products for sale or components used for products for sale. The E~i!ii~te would elimi.~"te the larger retail customers such as grocery stores. '"'"'"~'"'"'""'""'""'~'"'"'" ~-':'?~-"-'"':'"::':"~~ii~=..~ili~Jired as to the number of customers that the new rate would affect. He ai~?~i~i~s~........:~..:.~.;.~.;.:.:.............;:~:.......~...~.... 'to the overall financial implications of the new rate. Mr. Barnes explained that, though there are several possible customers, staff has identified one customer, Maverick Industries, that would qualify for the E-I rate. The new January 19, 2000 Page 5 of 15 rate would result in approximately $28,000 savings for them annually. He estimated their monthly electric bills to be $7,000 because they have two electric meters. He noted that Maverick is also planning a possible expansion of their facility. Mayor Mastin inquired as to the definition of "efficiency" when comparing a manufacture, such as Maverick, to Safeway which has modern, efficient equipment. Mr. Bames responded that a utility likes to see an electrical load that is a straight line with no peaks or valleys. This would be the most efficient that you can get. He di~..=.u..ssed large grocery stores usage, noting that as their refrigeration and air co.9~ition.!~?6btain peak, their load goes down as it cools off. This is inefficient. In IoOEi~'..g...~?:~Ukiah's overall ..i:i:i:i:i:i:i:i:i:i:i:i::-.-:-:~i:!:i:i:i::" system, we are a very inefficient community due to ve~ii~i~gh an~i~?~.!~ factor drops at night below 50% peak. Industries such as Maverj~;ii~:~lp to "~i~.iii~?f==~alley up a~= improves the efficiency in the City's system. ,:.:.:.:,:.:.; ..:.:.:.:.:.:,. ~ ...,... v...-.......,...: v, v.....-.-.v...., , .v.,,-.-...v ....... . .'.'.'.'.' - =============================================================================== City Manager Horsley noted that in previous Coun~i~.o....n...v..~§'ation, there":~i!~i~E~Ssion that the City needs to broaden its rate base in or~i:i.ii~i:i:?9ome more co~itive and "::!:!:!:!:!:!:!:!:!:!:!:!:!:i:!:!:!:!:i:!:i:!:i::. attractive to large industrial customers. ............................... .............................. .,.v.-.v v.v.v.v.v.v.v.v.v.v.v.v, ............................... ........ ::::::::::::::::::::::::::::::::::::::::::::::::::: .....,...... ..v...v.,.-.v.,. v.......,, v.,.,.., v., "::!:i:::" Mr. Barnes advised that staff has identified appro..,.x:.j.:~ately fi:~iiii~~....e, rs that may qualify for the E-I rate, however, further review is ............................. ..9,~ii~iii::~:..He not~:iiii!~?:::-~he proposal before ....,.,,......,v,v..,v,.,.,....,,..,.......v,.,v.... Council is staff initiated as a result of rev!.~i~!::iit.~ii?~ii~:u, strial .~'tomers. The E-I rates reflect the actual cost for service for t.~' type.....~i~i!~ii~~:~?iand ................................... would not result in a loss of revenue to the City. ..??? ..................... ............?::? "::~::::~iii~iii~iiiii~i~i~ii?~iiiii~i~?i~'................................. ..... . .... .v.-.v .-:-:-:-:- :.:.:.:.:.:.:.:.:.:.:.:, v ...... . ..... .:.:.:.:.' ..:::., .::::::::::' ..:.:,:-:.: .:.:.:.:., .......... .-.:.:.:.: ' ....v,. .................... .v.,.v.v.v.-. ..::::::::::' .',',','.' ........... , .... , ::::::::-' Public Hearing Opened' 8:21.::~ii~i~ii~?; .:.:.:.:.:.:.:.-?:iiiiiiii! .... .:.:.:.:.:.. ................. ,.:.:.:.:.: ...-,,..,-.-...-.-.. .v,v,.,v, ::i:::::::!:!:~::" ~::::::::::::::: -'::::::;::!" Charley Sa .wyer, represeQ.t, in~ilAaveric~i~!~..t..,e....r:E~i~', explained that Maverick is a seven year old co.~pany, havi~i~d into ~ii~i~:,~ii~i~::"years ago. Their company began with 13 emp...,t.~~i~La...nd nd~iii~~Y.S over"::~!:?~heir light manufacturing business runs 24 hours ~:'~:~iiiii~iii~::..ey h'~i!ii~:i:i~!~.~:..y,, power consumption. Over the past six years their utility rates ~i~i~?:~..:a. nd ar"~ii~i~.aging approximately $10,000 per month. They are approaching .e...~~!~.i~f:..:..buildi:~i!ii~ plan to hire additional employees. Recently they looked at t..h'~i~::::~iiiii~?~::::~becagi:§~' they had to make a decision as to where they would ..::~:::i:~:~:' ' "================================================== constru~ii~-heir new b~i].:Bi~i!~i?~!]B~an evaluation of the rates, they found that because of their gro~?~d the power ~i!.i~ume, they were purchasing power from the City at a 34% pre.:~i~m. With the E-I :~t~!::i~Maverick would be purchasing power at a 12% premium over P.~.~!i?~i& E. Maverick...f.:.~ls that they have a commitment to the City, it has been good to t.:~!i::.they enjoy th.e.....i~i.i~Urrent location, and would like to continue to grow in the City. He ~i~i~:.ii~..e. comm~.~:"Council approve the recommended rate class and noted the benefit ~i~iii~~].~i?~::but to other industries coming to the Ukiah area as they evaluate their ~~ii~~i~ costs. He discussed the open market competitive rate over the past six yea~:i:~:~{:i:~g that P.G. & E. has lowered their rates during this time and the City has made adjustments as well. January 19, 2000 Page 6 of 15 Councilmember Baldwin inquired of Mr. Sawyer as to the wage rates of employees of Maverick Industries and if they are "living wage" rates, rather than minimum wage rates. Mr. Sawyer explained that Maverick is very proud of what it offers the community. Their current average.wage rate is between $9 and $10 per hour. They also pay 100% medical, dental, and life insurance, as well as other benefits to their regular employees. Regular employees now make up approximately 57 of their 62 employees. With their proposed expansion, they should be approaching 70 employees. ,.::!::.. ..:.:.:.:.:.:.. ........ City Councilmember Smith advised that Maverick Industries is:~i:::.a, goo.d..;:ii~ployer and Mayacama Industries has placed individuals in their employ andiii~si::::~ard to futUre placements ..... :::::::::::: ........................... .............· ..:.:::.:.:.:.:.:.:.:.:::.:.:.:.:.:.:.:.:.:.:.:.:,;. ::::::::::::::.: ..::!:i:!:F:!:~:!:i:~.?:i:~.'-.'.'-:."::i:!:~:-::~:i:i.?:i:i:i:i:: .... :::::.':::' Public Hearing Closed' 8:28 p.m. ':~:~:~:~:~:~ ....' .............................. :::: ................................ "::~:" M/RC Baldwin/Smith adopting Resolution No. 20~.'.8..i~...e..s..~i'ishing a la;~iiii~~:;I E-I electric rate in the City of Ukiah; carried by ~{~?!iiiii~i!i~Wing roll call '~'i AYES: Councilmembers Smith Baldwin, and Mayor M:a~.~I~?:?:i::?:i::i::::~-:NO S: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: N~:e. ===================================================== ====================================================== Councilmember Baldwin noted that he .p!~'"'ii'~':'.:..~iii~::preser~:~ii~{i~iiii'~i~:ncil a living wage ordinance within the next six months ..... ~i::iii~iiii¢iiiiii::?:iiii~:ii~iiiiiiiii!iiiiiiiiiiii!iii:~ii::i~ ..... 7b. Adoption of Resolu..t.::ii~i~?Appr~i~g Am~:a:~'ent to AB939 Nondisposal Facility Element ..?:::?~i~????~: ..?:iii?? Deputy Public Works Direct~iii~anor [~rted t ..haiiili~e information presented to Council came to the.. City from Me~:d~i~o Soli.d'~i~:S...~::ii;~:nagement Authority (MSWMA). The proposed.::~~dment !:.~i~:.ii~ii~ulti-juri~i~ii~ii::::~ondisposal Facility Element. The cities of Ukia~ii!?~:!!:i~.~.:and"~'~i?ii~g,. alon~:::~:~fl~ the County, are all part of MSWMA. This ========================================== amendm:~["?~i~iiii?~imend 'niiiii~!~g.. document to correctly identify the location of the proposed t'~~iiii~ations {~i~J~i~J~?:~and the City of Ukiah. The original Nondisposal '.:-...,:-:,:.:-:.:...:.:.:,:.:.:.:,-.:.:.:-:..-. :::::::::::::::::::::::::::::::::::::::::::: Facility Eleme~i?~ii~..o..pted"~.~ii~6 City Council in April 1996. In speaking with Mike Sweeney..::~::~i§~~iiii~.e..::..has"::i~::dicated that both the cities of Willits and Fort gragg have approv ? i . ndment, with the City of Ukiah and the County still needing to ta.k.'"~!~:'action. ........... ::::::::::::::::::::::::::::::::::::::::::: .... ..:.:.:.:.:.:., :i:!:i:i:i: ':i:i:i:i:i::" .;::::::::::::.' ;:::::::::' .:i:~:~:~:i:i:i~' .;i:?:i:i:i:?:i:?' . C~cilmember Ba.[~Win inquired if this matter has any relationship with the approval, ,:.-.'.-.,.':':'.'.'.' ..:.:.:.:.:.: ~!!i~'~&. County level.~::::ii&f the Taylor Street site. ~ili~~i~~'~ded that this is a procedural matter and would enable the County, as t~,',ii~i.!~i8~:¢ement agent, to issue a Solid Waste Permit for either of the two sites. City Manager Horsley advised that should the Taylor site not be approved, staff will return to Council with an amendment. January 19, 2000 Page 7 of 15 In response to Mayor Mastin's inquiry if the facility capacity for the Taylor Drive site is 300 tons per day, Mr. Seanor responded affirmatively, noting the information on the amendment was taken from a report prepared by EBA. Ms. Horsley advised that should Fort Bragg and Willits approve Jerry Ward's proposed site in Willits, then the Taylor Drive site would be downsized and the impacts would also be downsized. Public Hearing Opened: 8:31 p.m. :=iiiiii~ ........ ~i::!!? .... No one came forward to address Council. ::iiiiii?~i~ii?~?~?~:;::;~::..::?:iii~iii? .... ...v.v...v... ;.:.:.:.:.:,:-:.:.:.:.:,:-:.:.:,:.:.:.:.:,:.:.:.;.. =.:.:.:.:.:,:.:.:.:-:.:.:,~ .............. Mayor Mastin noted that "nondisposal" refers to ;.:.:.:.:.- ..... matter ............... ..[~i~!~i!ii?' .':'::::::::::::" ================================================= -'::::::::::' ::::::::::::::: ..::i:[:!:!::" i~i~:i:i:i:~i~ ::::::::::::::::: ..:;::::::::" "::i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i::" !:i:i:i:E:~:i:E::. ::i:~:i:i::" "::!:i:i:!:i:!:!:i:i:!:!:!:!:!:i:!:!:!='::i:i:!:i:[:!::" i:!:i:i:i:i:i:i:i:i:i:i:i::....-....-i:i:i:i::" "::i:i:i:i:[:i:~:i:i:i:i:i:~:i:i:i:i:i:i::' ' ' Public Hearing Closed: 8:32 p.m. ==================================================== M/RC Baldwin/Smith adopting Resolution No. 20~2~i}i~.t.:.i.:.n. g amendment to the AB 939 Nondisposal Element; carried by the following~i~'il c~[iii.~i:.=~i!i:~ES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None,.:=ABSENT~i!!i~~tmembers Libby and i:!:!:!:!:!:!:i:i:!:!:!:i:!:!:!:!:!:!:!:?!:i:!:~:~::.. .-::::::" PUBLIC HEARING .... ?:~iiii? .... ...... :::::::::::::::::::::::::::::::::::::::::::::::::::::::: 7c. Adoption of Program Inco.~' Reu~?Plan"=f~!.!~ii~Community Development Block Grant Program ==~::?~iii}?~ii?~?~!?:' ........... .:.=.:.:.:..-.::~ii~I~:: .... ..:.:.:.:.-:~i?~i!?? .............. Risk Manager/Budget Officer i~~ adv.=i~d that C~munity Development Block Grant .......... (CDBG) program and both E~mic.............. D.~!opm..e..=~iii~nd Community Facilities are part of that program. As part o..f..~::~i~?~:i'ogram~!~i~ii...t~!~i!~i~o adopt a plan to reuse any program income tb~?i!!~?::=.r, eceive.d..iiii~i~ii~ity thr~ii~G. In the City of Ukiah's case, Program Income:~!~ii~.f.. paY:'~~i!i~:i.ved fr'~:~==~'i~e loans made for business recruitment and retention'::~il.ii~.!iii~eati0'~iiil}!ii~iii!~[~!?:::~s the interest received on funds being held in the Revolving E=~ili~==(RkFi==~ii~il}!oans. The terminology is obtained from the State Manual for tbe:~?~ii~!i~!~'~ii'~i~e, advi:§~i~at there are three changes to the Plan that were included.=:~i~i~:~'::::il}i~iii~rt a'~ he supplied Council with an amended Plan. He explai~:'the chang'~!iii~~?~0 pages 2 and 3 of the Plan. The income received during ..::~:::::i:-" ':i:!:i:!:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i:i:i:: ' the ~¢¢'gram year shou!~ii:-~.~?~'circulated within thatyear. In discussion with the State, they men. ned a minimum:~e§hold of $250,000-$300,000. The City's Program is well within .::::::::::::::::: t~$.i.~ange as far as ~i'ry-over funds. He advised that with Council's approval, the Plan ~i~ then be s.~?:~o the California State Department of Housing and Community ~!~=,,.m..ent.,(-~i~D) for their approval. ~:~:~:~:~:~:~:~:~:~:~:~:`:~:~:~:~:~:~:~:~:.:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~ Pu~l!:~iii~e:"ri g Opened' 8:35 p.m. No one came forward to address Council. January 19, 2000 Page 8 of 15 Public Hearing Closed' 8:35 p.m. MIRC Smith/Baldwin adopting Program Income Reuse Plan for the Community Development Block Grant Program, as amended; carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: None. UNFINISHED BUSINESS Bb. Authorize Fundinc~ the Costs of the Expanded Ukiah C.A.R.E.S. P~oram from the Public Benefits Charge Finance Director Elton advised that the matter before.;..Counci[==~i~i~ii~=~"'i'fy an item that came before Council on December 15, 1999 concerni~ii=;._t._he U~ii~ii...E...E.S. Program. The action that was taken was not specifically state.d."ili~=¥~clude ii~i[~ii!~..o, uncil's inte~~ · ':':'"'":':' '"'"'"'"" '"""'"'"'"'"'"'"'"'"'"'"'"'"'"'"' ..i:i:~:i::" or authorization was for those costs to be charged~ii~i?:[he MIRC Baldwin/Smith authorizing the payment from~i~!![i~!i~ Benefits F U'~.!i~!i~....:.:.:.:.:.?. time and other costs of the program, i.e., adavertising, irn~!~~9.g, monitoring and reporting on the expanded programs established for Low Inc~[iii~.~.~.01ds. ...... .v...v.. "::iiiii:' ==================================================== Councilmember Baldwin noted that if staff fi..n.:.d...S.'.=:.~..that w(~'~i=;~[~iii~i!i!~.t, ilizing much of the $350,000 per year within the next eight to t..e...~i~~.'.s.:~.., he reC~~s that the Program be revisited by Council, with consideratio~!i~i?=~i!~i~!?expansi~?~of the Program. Mr. Elton explained that during t.h..:~?i~udg~!i!ii~rel~=~!!=~iiiiiiii~e there would be ample opportunity for discussion of the..:::S.:~.t...'bs of t~:::':Progra~!? .v.v...v.v.v.-.:.:.:.:,:.: .v.v.- ................... ..;.:.:.:. ============================ ,.:.:.:.:.:.~ .......... ..:.:.:.:.v.....v.... · :::::::::::::::::::::: ....... ....... .:;:::::;:~.. Customer Service Supervisq~.~'rchib .a...!~i!i~xplai .n...~:'that an article was published in the newspaper..:?ncerning t..h.e. ~gram, ~~:~i....d..i~.~'ly followed the December 15, 1999 Council m...~i~g. Staff..:~i!~!?onduc~iiii~i~:~'~marketing, however, notices have been include~iiiiii~iiii[~ili~.:Utilit~::iii~i~!!!!~!i?i~.d th~:~::::::i::~:~'s been an increase of approximately 15 individua'[§iiiii~ii~iiiSenior Di~~.~ii::::P......rogram and many have renewed as well. There are "::i:!:!:i:i:!:!:!:!:i:~:i:i:i:i:i:i:i:i:i:i:i:i::.. "::i:i:i:i:i:i:i:!:i:i:i:i:!:!:!:!:!:i:i:i:!:!:i::-.. 130 senior~;~~[!~., partidf~ii~i?~!~.t.-., the present time. Staff is currently working on posters to pla~ii~ii!i~~.s.., age~i~i~d a Press Release has been released concerning the U ki a h. :~i~!':'"~!~::[ii~i~ii ~m m. Coq~ii'member Bald~ii~i~' ........... pleased that advertising has been included in the Program a~!?~ii~ future months,:.:.:.:.:.:~D'f~'TV advertising may need to be considered. carried by t~!i~011owing roll call vote: AYES: Councilmembers Smith, Baldwin, and :~:i:i:i:i:~:i:~:~:~:i:~:~:~:!-':... ....... ":':':':':':" ~ii~.astin.,...=~::~i~ES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: UNFINISHED BUSINESS 8c. Award of Bid for the Acquisition of a Replacement IBM AS400 Mid-Range Computer System and Five Year Service Suite Maintenance Agreement to January 19, 2000 Page 9 of 15 Chouinard & Myhre, Inc. of Cotati, California, and Approval of Budget Amendment Finance Director Elton explained that the request before Council is to authorize replacement of the AS/400 system. The current AS/400 has been identified as computer hardware needing to be replaced, in the Citywide Hardware/Technology Needs Assessment and Plan which was presented to Council in November 1999. The consultant's report identified future growth and utilization that would be possible with a new AS/400. The recommendation for replacement was based on several factors, such as the number and frequency of hard drive failures experienced during the last si×~:~pnths, poor system performance for both interactive and batch job requests::i{ii~:...and .~i~:high cost of ownership. He advised that six responses to the bid were receive~ili~;:9~d there are no resellers within Mendocino County for an AS/400. He::?:::~i~:..:.cusse~ili~i~i~' components of the new system, including conversion and bac~::::?iSf maintenance of the equipment. He explained that::~!~h the p .u.~:~'~iii~i~iiigew sy.s..:t.~ over the next five years, the maintenance contract i~.t the hardware, will be approximately $30,000, resulti'~ili!911i::~?:i~"~,ings of $47'i~ii~::'a five year period. He continued to discuss how the"~ii~i~iiiii~:.9~.ld pay for the'"':§~stem and recommended the purchase of the hardware be made..::i;~~ili~~ Equipment Replacement Fund but be funded by a transfer from the Gener.a..t. li~!F:un~ii!~?~ii!i~q, uipment Replacement Fund so that the City would not incur any debt to .a....~i~iuire thi~::':i~~iiiili?:i~e further proposed that the maintenance/lease contract which w.~]dlili~e to be ~~id::i~::"be purchased from ..:.:.:.:.:.:.:-:-:.:-:.:-:.:.:.:-:.:-:.:,:.:-:.:.:.:.:.. ============================= funds in the Equipment Replacement Fui...n...~ii?~i!?~ii~i!i~i~:be am~i:~ed back to the Billing and Collection Fund and the Finance.~artm~iiii~"et...o..:v.:.~ the five life of the .... City Manager Horsley noted th~iii!~i;City ~ld ....... be s~!~ng between $22,000 and $26,000 in interest by not obtaining a I:~:for fin.~ing of.!~!~" equipment. She commended staff for reviewing many alternative!' ....................... .:~ ........ ~:~ .... .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:,:.:.:.:.;.. .,:::::::.. .-:-:.:.:-:-:-:.:-..:.:.:.:.: .-:.:.:.:.:.:.:.:.;.:,;,:.:-;.:.;.;.:.:.:,:.:.:.:.:.:.:.:.:.' ...-.-.-.v.v. . .-.-.-.-.-...-.-.-.-.-.-...-.-.-.-, -:.:-:-:.:.:-:-:.:-:-:-:-:-:.:-:-:-:.:-:.:.:-:-:.:-:-' MIS Co...O.~~to Kli .orted tfS~::i::i~Cific model of the AS/400 in itself has tiers ======================================================= and is '~~!~::..to ~i::~::i~~iiiiii~[~cessor ......................... and more storage space relatively easily. Potentially,":t~i?~ig[f~.~:.s.. next §~iiiii~iiii[i~e to seven years will not be to replace a piece of :::::::::::::::::::::::::::::::::::::::::::::::::: ==================================================== equipment but':.~i!i~~.e the '~i~:ent to another level. M/RC ~i~in/Smit~!.~:. ....... ~i~::.bid for acquisition and installation of an AS/400 Model 720 mid-.:~ge computer ~~!i::::~::Per specifications, and tape library backup system in the am......~t of $101,214.~~ ..... ~i~:d a five year Service Suite maintenance agreement, in the a~nt of $29,558 .:~!bs applicable taxes, to Chouinard and Myhre, Inc. Of Cotati, ~!~rnia; and th~:::ii~proval of amendments to the 1999/2000 budget for a transfer of ~]i~i~96-from ..~?General Fund (100.283.698) to the Equipment Replacement Fund i~iii~]ii~i]i~iii~i~d reduction of the budgeted proceeds from borrowing by $130,696 (~i~~'"'in the Equipment Replacement Fund; carried by the following roll call vote: AY'~;~!~;~;~'~ncilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: None. January 19, 2000 Page 10 of 15 NEW BUSINESS 9a. Aooroval of Ambulance Service Agreement with Mendocino County . . City Manager Horsley explained that the matter is also included on the Agenda as a Closed Session item, should Council need to discuss the matter further. The City feels there had been a lot of acrimony between the two agencies in the past and now the two agencies call each other and discuss matters. She was disappointed to read negative comments printed in the Ukiah Daily Journal from Ukiah Ambulance Service because the City feels through this agreement and the process involved, there has been a good working relationship --:::.- · .;::::::::::.. ;.:.:.:.:.:.:.. ....... ..... · :.:.:,;.:,:.- ..:.:.:,:.:.:.. Discussion followed concerning responding to certain calls and..:~!~!.~;~nvolvement in emergency situations· Upon an inquiry by Counc,lmem..~:.Bald~.!.i~i~i~ern ng Calstar's lease agreement at the Ukiah Regional Airport, M~iiii::H~Srsley 'i:.~i~ii~::..that she provide information to Council concerning Calstar's!i~i~tivities a~i~:'i~i~i!iii!i~ii!::::~ ......... M/RC Baldwin/Smith approving Mendocino Couni~:.i~~i~ce Service'::~~i-i~'t and form of General Release, and authorizing the Fire L; ' ~!~:!~:~:~:~!~:....n... agreement an'~:'¥elease on behalf of the City; carried by the following roll call ..~.ii?i~~i:=,Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSEN~!~::'Co~i~i~bers Libby and Ashiku. .;::: ..... ..., .................. ,. ABSTAIN' None. ..::::~?:::::~i~;i;i':i?:i;~:::;~;~ .... ~i~ .... ..:.:.;.:.:.:.:.:.:,:.;.:.:.:.:.:.:.:.:.:.:.:.:.:.:-:.:.. NEW BUSINESS .... ~iii::?' ............... ~::~?:i~?:i~i~;~i~?:i~?:i~i~?:i~?:i::i~?:i::i~;~ ......... Db. Authorize the Staff of Northem...~iifomi~ii!i~~!~ge.~Y to Represent the City of I. Ikiah and Authorize ..t.:~!~: May.~i:rto '~~:~' Authorization of Trade ..... .....,.... ::::::::::::::::::::::::::: Delegation Form .... ?:iiii~ili::ili!~!i? ..::~iii?" Public Utilities Director Bar~!~plai~' that th.:~iiii~orthern California Power Agency (NCPA) is in the process of i~i~'rnenti~?!i!~terim..::?:~Ade and Risk Management Policies, Processes and ProcedureS:.(IBPP). Th~iiiil;BiEB~::~alizes the structure for assigning risk ..:::::::::::-. ======================== ;:::i::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::: to NCPA..~~ers an..d,~ii~i~!~i!~ing taki~ii!~i~' risks in the course of NCPA operations. He re~~~:...d C0~i!.iiiiii~i~.Ue to A:i:i~:~ NCPA to trade on the City's behalf and to · "::!:!:'::!"':'"'"'i:""'::i"'::~:i:~:~:~:!::.. ;':'i:~:i:!~:~:::!:!::'::!:!:~:~:!:~:!:!"~!:~::... des~gnate"N~i~::~.the C~ty~".s..'i::i~~g::.agent. He noted that NCPA has acted as the City's trading age~::ii~.~i~!~::..City":~~!il~ member. ...... ~:i!i!?:i:.?:ii?:?:?:?:?:?:i::ii?:i::ii?:ii?:?:?:i::?:?:i~ .... '%~i!i?~iiiii??:::~ ..... ~:~::~:i:i:i:i:i:i:i:i:i:i:i~:i:i:i:i:!:i:!:i:i:!:!:!:!:!:i:i:i:i:i:i:i:i:i:i:i::~ ":':':':':':':....-.-.., M/RC Bal~~Sm'ltE:~.:a~r..-:[z g §'taft of Northern California Power Agency to represent the Ci...t..~ii~:"Ukiah and '~~i~ili~9 the Mayor to execute Authorization of Trade Delegation For~!i!ii~rried by the foi!~ii~::"roll:.:.:.:.:.: ,:.:.: call vote: AYES' Councilmembers Smith, Baldwin, and M~:r Mastin. NOES~i~iNohe. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN' .:.:.:.:.:..,.:.:.:.:.:.:.:..:.:.:.:.:,- ============================= ..::::::::::::. ~i!i!iii!iii!i!iii!iii~&~i'0n of Ordinance Amending Ukiah City Code Division 8; Chapter 1. .... ~i[iiiili~!i!~!iii~i~i:~ 2, ~;ection 7030 Regarding the Traffic Engineering Committee City Clerk Ulvila explained that according to the City Code, the Traffic Engineering Committee is currently comprised of eight members: the City Manager, Chief of Police, City Engineer Planning Director, the Superintendent of Public Works, or their duly appointed January 19, 2000 Page 11 of 15 representatives, together with a representative of the local transit authority, a representative of the regional automobile club, and a City resident of driving age. The City has been informed by the local automobile club, which is AAA, that they no longer want to be part of the committee. City Manager Horsley advised that at the last Traffic Engineering Committee meeting, the Committee expressed a desire to have two public members on the Committee. Staff recommends Council approve two public members to the Committee. City Attorney recommended a change in wording of the first sen:t.:.~.nce .o.....~i~' Ordinance to read: "It is ordained that the City Council of the city of Ukiah ~~.y~ii~ends Section 7030 to read as follows:" .... ?:~iiiii~ ...... ::::::::::::::::::::::::::::: =================================================== -:.:v.- .:.:.:.:.:,:.:.; ,============================================================. MIRC Smith/Baldwin to introduce Ordinance by Tit!~ii~nlyam[~'ng~:.:.~.:t..~~:~,[ ............................... Ch~E[~r 1, Article 2, Section 7030 of the Ukiah City Engineer; office established, as amended.; carrie~ii~?=:=[~e..~ii~i'iowing roll Councilmembers Smith, Baldwin, and Mayor ~!!:~i!iii:~:i!::?.::...NOES: Non~:i~i;~BSENT: Councilmembers Libby and Ashiku. ABSTAIN: Non~,i??~!!i??~i[iii~!ii~ili?~i??~iiii::::,~ City Clerk Ulvila read the title of the Ordinan.c....:~?:ii::i::::ii~~ .... ...... !!?:i::i::~?:iii::i::i::i?:i::i::i::i::i::i?:i::~. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... =========================================================== ============================ MIRC Baldwin/Smith to introduce Ordina~i::i::~~i~g....Divisi~i~!~ Chapter 1, Article 2, ..::~:i:~:~:i:::-' ' i:i:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i....-::!:i::-. ;:::i:i:-' ' Section 7030 of the Ukiah City Code..~:iCh es..t.:~51i~iiii~;:!..:~.:i~Y Traffic Engineer; office established, as amended; carried b~?~e follo~g........., rdi::!?iii~ii!ii?iii~{:~: AYES: Councilmembers Smith, Baldwin, and Mayor Masti.n...~i~::~i:~NOES: ..~i~'ne. AB.~ENT: Councilmembers Libby and Ashiku. ABSTAIN: None. .~iii~iiiiiiii?~!; .~?:ii~i i:? ..~iii NEW BUSINESS .... ~:: iil.i ..................................................................... ........... ::i:i:i:i:i:i::.. :i:i:i:i:i~ 9d. Intr..':~!uction of..~::~i~i~!~nce A~~i~:::?Ukiah City Code Chapter 2. Article 2, S~~?~i5..113 .......................... ~~!!~?::~.:t..he C~~:'S-~tion of the Ukiah Disaster Council ..... :i:!:!:'":!'":'"!:!:i:!~;i"'i:::::i:i:i:i: .... '-:::::-:' :::-'-: =============================== ...... City Cle~::~-i:~i~i::i~::!~-.x. pla~ne~?:i~t.:?:i~.t:i::i~.h...e bme of adopbon of the Ordinance, the Police and Fire Oepart'~i~...i~ge ove:~ii~?~?a Director of Public Safety. The status of these Department.s..:.:~.i.~!i.~.:.n. ged"t-'~ii!~lude a Police Chief and Fire Chief. She noted that, upon the.:..:~:i:i~-~:::':'A:{{~~!~iiii!~..e.....com~:endation, ......................... the first line of the Ordinance should be amen~ff~{o read: "It i~i~d~i~- ....................... that the City Council of the City of Ukiah hereby amends Se~i~ 5113 to read .?:::i!i!i::i::ii?:i: M"~¢ Baldwin/Smit~!i!~to introduce Ordinance by Title Only amending Chapter 2, Article ~i:i!~tion 5113 o..~::::i~' Ukiah City Code regarding the composition of the Ukiah Disaster ~~.!.~::....a.s a...m.....~6~d; carried by the following roll call vote: AYES: Counciimembers Smith, ~~ii~!i~'~r aastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. A'~~iii::i!~'~)ne. City Clerk Ulvila read the title of the Ordinance. January 19, 2000 Page 12 of 15 MIRC Baldwin/Smith to introduce Ordinance amending Chapter 2, Article 2, Section 5113 of the Ukiah City Code regarding the composition of the Ukiah Disaster Council, as amended; carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: None. 10. CITY COUNCIL REPORTS City Manager Horsley reminded Council that Councilmembers Ashiku and Libby will be absent from the next scheduled Council meeting of February 2, 2000. .;i:i:i:!:i:::::i: .... ::::i:~:;;! .... Councilmember Baldwin advised that he is directing a school ' find it difficult to attend the February 2, 2000 meeting. ..~iiiii!iiiiiiiiii!!?==:~ ...................... ..::=:=:=..: ................ ..i!i!i!i!i!i!i!::'~' !i::. ,.::!i!i~i!:" Mayor Mastin inquired as to the proposed age~=:"for requested the City Manager provide this informationi~?~him to..~=~'row. 0~iii~~ii~;the agenda, he will then determine if the meeting sho~i~ii~e.~=..c.~:~eled. ":=~!iiii~iiiiiiiiiiiiiiiiiii!i~ii!? .... Councilmember Smith reported that on January .~:?':"~i!ii~~...e.d a meeting of the Main .............................. Street Board and they adopted a Mission Statem..'~ht. Fl~i~ii~~:::=~:that their semi-annual ================================================== report is currently being circulated among C...9...u...~cilmemlS~ii~?~iiiiiiiiii~ New Years Eve celebration was a success. The Tree Lighti~.g.'!i!~i~ising c~i~::'and, although they have not met their objectives, they have:::~i~ii~iiii~iiii~==..4,ooo:~?~:eded. They approved a contract with Mayacama Industries fo[:=:i~dsca~:=:~;-i~han.~:' of the on School Street. .... ~i=:i?~i?:i=;iii!iiiii}iiii~}i!i~ .... ..::iiii?ii??' ='~:~i:=ili-ii!i}i!!!}iii!iiiiii}}iii!i!iiiiiiiiiii~iii~i!i==' planter islands The Chamber of Commerce he=!~?~i~'ir aw.~s and iB~tallation dinner on January 10 and new officers were installed a.n.'~?~i~=Wards.~=:i~'re Pre?~'ted. Since the Mayor had to leave .:.:.:.:.:.:.:.. early, Councilmember Smith p~ided ov~ii.':t~e.=.insi§~llation of officers and board members. ..::i::.. ..::!:!:!:;:::;:'= ::=::::'::r:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .,,?:ii:::.:=iiiii::ii ........ :::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... He adv~"'.diii~a~.i::he wa'~::ii~i~~ by thb:~:M~'hdocino County Board of Supervisors to the Workfo~iii~~pt FoF~i~~ii~lB), which replaces the Job Training Partnership Act (JTPA). He':~~ii~:=~:t:~:.,he ha~==!~~iiii~p the Private Industry Council for a number of years as a commu..n...=!.=!~=i;~~i:i:~..r:=:ganiZ~!~ii::==i'epresentative. The WIB will officially be seated at their meeti~::i~:~:~:~-~::~~i~!26., 2000!~' ..... ?:=:ii?:? .......... i~:?=~::~::~=:~;:i::iii=::==~ii~=?:~:=~?=~iii~?=~:~ .... ~:i~!iii~ ....... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .... Cou~ii~ember aald~ii~=~ted missing the last Inland Water and Power Commission me~g. An issue thati~=~rns him is the increasing use of anti-crime lights at night, that h=~iii~els are obnoxio..~i~:' to look at. He may recommend Council discuss the matter at a f~. meeting. Hei?~'lso noticed that in a recent issue provided by the American Civil ~~..S., Union~.==i~i~="article about how employers are checking how employees are using {~!i~~i!~i~ work time. He inquired if the City will need to monitor its employees U'~i!!~i~iii~=~net for work related behavior. City Manger Horsley explained that it is City policy that before an employee can get on the Internet, they must sign an agreement that they will use the service for work related January 19, 2000 Page 13 of 15 reasons only. The City does have the ability to monitor the sites used, and it is noted in the agreement. She noted that the City's employees have been very trustworthy with Internet services, credit card use, and phone calls. Mayor Mastin reported that on January 2, 2000, he and Councilmember Baldwin, and including a group of other individuals took a trip to the "U" on the mountain west of Ukiah. He discussed their excursion. In January, he accompanied the City Manager to a visit at the County Anim~:!ii~:~helter and MSVVMA regarding the new animal shelter and how it will affect the .9:::.perat!~:"at MSWMA and the City's sewer treatment plant. He reported discussing th.e..'~ii~t,t,~!i~ith NCRA and they expressed concern that the project not encroach..o'.~::..their City Manager Horsley advised that the architec....i?i!ii~r the ~i!?~'"~~ii!ii~.~.' mad.~::!i~i~ appointment to meet with the City's Planning DepOnent to.::~iew............ Pl~!J!i!i!iiiiii!iiii!?~iiiiiiiiiiiiiiiiiiiiii!i!i iii? ................... '"""'"'""" ............ Mayor Mastin reported that he is a member of the H~~iiii~H:¢y Committee a'fi:~:~:'[hey have been meeting over the last several months. Volun.t'.~{~~ghout Mendocino County have been taking information from participants f.~" ~;:i~ii!ii~::kitchens or food bank types of operations, and the report should be corn'pleted i~i~~i~i§~month. A significant ....:.::::i:i:!:i:i..::.:.. ::::::::::::::::::::::::::::::::::::::::::::::::::::: amount of information obtained from the stud:yili-".i~iii~,~fact that'~~iii~bople think that the ..::!:!:i:i...i:[:i:i:~:i:i:i:i:i:i:i:i:i:i:i:i:i:!:i:i:~::,., .......... :':':':':" :':" homeless and the hungry are from some.....~~ii~.!~i~?~ii~ever, ....~.any have been living in the community over 17 years. He discUi~§:'bd ot~?~~ts, o..f.:~e report. .::ii::::::i::ii .... ..:iiii!iii: ' ~'~::-ii!i~i~!ii~::::~i~::iii~?:!iiii:::..:i~!~i?:i::i::ii!ii::!i:.~!i! ..... .......... ..::~:~:~ ..... ::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..... He reported on the Martin Luther..:;~!~ Day:.~lebrati~i~tl~t took place Sunday, January 16"~ at the Catholic Church and ha~i~:andingi~i!~3om on!~ii? The Capitol City Choir and other choirs performed. He felt it ~::'a wond~ul eve..::~i?:~his year. He advised that he has ....... .:.;.;.;.:.;.:.:.: provided the City Manager wit~i!~:"procla~i.~ .n..d..e.:~::Qncing hate crimes, which may come before Cou~il at their ~i~eting. The Cit"~::ii~i!i~i~?~:ire D;~~.s...:~yolunteer Appreciation Dinner will be held on January 22. He wil'i:~!~i?~ii~f~::town '~i?~iii~e and requested another Councilmember attend in his place. Cod:~.i.'i~~r Smit~?~i~!~t'eered to attend the event. The Mayor reported that he has be.~ii.!~i~ii~i~?~i~n c~ event at the hospital on Dora Street and sponsored by Re~6:a Coast R~i~!.~i~:....enter. Mayors of San Francisco, Eureka, and Ukiah have ..:~:.~':~i~i:: :::::::::::::::::::::::::::::::::::::::::::::: ..:~::?:::i::::i::i;;" :i?:ii?:?:~ ..... l~iiii.ii? CITY MANAG:~!i~DIRECTOR REPORTS ~i~ii~anager Hors.:!:.~"called attention to the draft letter she wrote to the County regarding ~ii~:..Rexall b .u..[~ o,n State Street and inquired if Council had any objection to it being ~iiiii~'.~e~::?.t-~iii~yor s signature. Consensus of Council present agreed that the City ~!~¥~1 submit the letter to the County. ".'.>:::::::.-:iiii':.:iiiiii!~!:':':'" City Clerk Ulvila reported on a notice that will be included in the City's utility billing in January letting customers know that the deadline to register for the March 7th election is January 19, 2000 Page 14 of 15 February 7th. The notice was printed in English as well as Spanish and approximately 8,000 customers will receive the notice. This is part of an effort by the Secretary of State's office to work with election officials, both County and City, to encourage people to vote. Additionally, staff has initiated a process to provide customers who come into the office who have moved or are planning to move, a Voter Registration card to complete. Most people are unaware that this form needs to be completed whenever you move. The deadline for registering to vote in the March 1 election is February 7, 2000. City Manager Horsley reminded Council that the City has been invited ..to be on the Homeless Seniors Planning Group and inquired if any Council~embe[~.i!i~)uld like to attend those meetings. The first meeting is scheduled for Febru~i!::i..l'!.:~l both her and ::~::!::::i::::::::!::::~!~i::!i.i.~ii!~!ii~i::i:: ~::'' ,.:.:.:.:.:,:.;,. =============================================== Assistant City Manage Fled plan to attend. ;+:':':':':':" ========================================================= .-!~:i:!::" Councilmember Smith advised that he would be ~:i:~:i:~:i:i' ====================== ..................................................................... ' Councilmember Baldwin inquired as to the statas~iOf:.:.thei.::'~ty s effort~ rd to ============================================ .,:.::::::::;:;~:... taxation on Internet sales. :.:.:.:.:.:.:,:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.;,. ·.:.:,:.:.:.;,:,:.:,:,:.:.:.:,:.:,:.:,:.:.;.:.:.:.:.:.:.'.:., City Manager Horsley briefly discussed the matt~i~:~d~~:~:~i::=:~ubject will most likely be discussed by the League of California Cities.i.,.q·;.~!.he futuf'~!~!iii~i.~!ii~.r:.:.:understanding that it will be at least a year before a decision ~ii!i!iiii~ii.ii~::.d. e at tl~iiii!~i~i~{,ive level. She will keep Council informed on the matter. a. (~overnment Code .5.~§~6.9(3:~:') -C~'i~'nce With Regarding Anticipat~!i~:itigati~', 2 mat.~'s There b~!~.i.~.}~.:.u...rthe~!ii~!~!~::.the m~i~i~' Was adjourned at 9:34 p.m. ====================================================== -.::~:~:~:~:{:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~::.. ':~::[:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:[:~:~:~:~:~::.. -.::~:~:~:~:~:~:~:~:~:~:j:~:~:~:j:~:~:~:~:~:j::.. "::~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~::.:. ==================================================== "::~:~:~:~:~:~:~:j:~:~:~:~:~:~:~:j:~:~:~:~:~:~:~:~::.. v,..-.,.....-,-...-.-...........-.....-.....-.v. ~~ ................................................. "::~ ~::.., '~':':':':':':':';':':':':':':':':':':':':' :::::::::::::::::::::::::::::::::::: =============================== ...::::~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~::.. _ffi'i'i'~?i?~?~':'~?~'~?i'~'~'~'~'~'~'?~'i?'?~'~'~'~ ";'~?~'~'i':'i' .... ..::~:::::::... v.v.v...v.v.............-.v...v..... ================================================== ..::~:[:~:~::' ............................................. ..:::::::;::.' ::::::::::::::::::::::::::::::::::::::::::: ..:.:.:.:.:.:. .:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:. .:::::::::::.. ..-.v...-.....-.-.....-.-...-.- v.-.v.- -.-.v.-.v.v .-.......-.v ~.:.:.:.r-- .v.v.v.. .v.v.v... ..v...v.... .......v..... ..v.v.v.. Legal Counsel January 19, 2000 Page 15 of 15 ITEM NO. 6a DATE February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH JANUARY 2000 Payments made during the month of January 2000, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedules of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 20900-20991, 20997-21117, 21228-21301, 21404-21483 Payroll check numbers: 21118-21227, 21302-21403 Void check numbers: 20992-20996 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of January 2000. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Appropriation Requested: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Director of Finance Coordinated with: Klm Sechrest, Accounts Payable Specialist Attachments: Report of Disbursements · Candace Horsley, City ~anager AGENDA. WPD/krs CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JANUARY 2000 Demand Payments approved: Check No. 20900-20991, 20997-21117, 21228-21301, 21404-21483 FUNDS: 100 General Fund $91,772.76 131 Equipment Reserve Fund 140 Park Development 142 National Science Foundation $945.00 143 N.E.H.1. Museum Grant $1,869.00 150 Civic Center Fund 204 Federal Asset Seizure Grants 205 Sup Law Enforce. Srv. Fd (SLESF) 206 Community Oriented Policing $1,142.81 220 Parking Dist. #10per & Maint $401.94 230 Parking Dist. #1 Revenue Fund 250 Special Revenue Fund $3,494.35 260 Downtown Business Improvement $768.81 301 Gas Tax Fund (2107) $3,513.46 330 Revenue Sharing Fund $96,460.70 332 Federal Emerg. Shelter Grant $9,127.68 335 Community Dev. Comm. Fund 410 Conference Center Fund $10,382.48 550 Lake Mendocino Bond $1,673.75 555 Lake Mendocino Bond Reserve 575 Garage $1,920.74 600 Airport $39,159.23 612 City/District Sewer $40,996.17 640 San Dist Revolving Fund ($691.00) 652 REDIP Sewer Enterprise Fund $21,160.51 660 Sanitary Disposal Site Fund 661 Sanitary Disposal Replace 665 Refuse/Debris Control 670 U.S.W. Billing & Collections 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 800 Electric 801 Electric Revenue Fund 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 21118-21220 DIRECT DEPOSIT NUMBERS 6825-6922 PAYROLL PERIOD 12/26/1999-1/8/2000 SPECIAL PAYROLL CHECK NUMBERS 21221-21227 DIRECT DEPOSIT NUMBERS NONE PAYROLL PERIOD 12/26/1999-1/8/2000 PAYROLL CHECK NUMBERS 21302-21403 DIRECT DEPOSIT NUMBERS 6923-7015 PAYROLL PERIOD 1/9/2000-1/22/2000 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS 20992-20996 $59,975.91 $2,195.11 $542.08 $9,789.29 $5,743.56 $1,990.19 $5,072.57 $565,294.75 $12,240.29 $2,917.00 $23,700.12 $10,038.60 $762.12 $194,772.43 $1,122.97 $751.61 $22,500.00 $56.80 $43,662.40 $1,287,226.19 $7O,7O6.65 $176,989.77 $211,745.95 $1,746,668.56 CERTIFICATION OF CITY CI~ERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance -rLul (._) 0 i O0 0 I.Z') 0 r~' O0 n 0'~ Z Z LL U._ Z O~ ~o E.) · o ~ 0 0 0 0 0000 Z 0 0 0 0 0000 ~ 0 0 0 0 0000 ~ 0 0 0 0 0000 ~ 0 0 0 0 0000 (~0~ 000 000 000 O_ LI_ n O0 O4O4 6OOO O0 ooo 04(%1o4 oooo oooo oooo 0000 ~ ~ ~~~0 0 0 000000000 0 0 000000000 0 0 000000000 ~ ~0~0~~0 ~ ~0~0~~ ~ ~ 000~000~ ~ ~ 000~000~ 0 0 000000000 0 ~,-- LI_ 0 o o ~ ooo oo o o o ooo ~ o o o ooo oo z < ¼ ~ ~ ~. oo. ~ ~ ~ o ooo~ ~ ~ 0 ~ ~ 0000 ~0 ~ ....... Z 0 0 ~ ~ 0000 000 ~ 0 ~ 0 ~ 0000 000 z ~ z ~ ~ ~ ~ ~ z ~ ~ oo~o oo~o oo~o ~oo .... ~oo ~z~ ~zz Z~ ~ 0 000000000 0 000000000 0 000000000 ~~0~00 ......... ~ 0 0000~0~ x ~ ~ ~ z ~ z ~ I ~ 0 0000000 0 0000 ~ 0 0000000 0 0000 0000 i1~ ~o~~ oo~ ~ ~ ~o~ ~ oooo 0 o ooooooo o oooo 1,~.. i-..,. oo o4o4 oo 'c::t' ',,q" cpo oo oo I,ILd O0 r.~l O0 O0 0 0 0000 0 0 0000 0 0 0000 0 0 0000 0 Oh 0 0 0 ~.-. 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Z ~0 E~ H E~ H ~ m ~ z~ ~o ~o ~o~ · 0 0'3 .c~ o o 0oo ~0~ H ~r40 o 00 cD o E-, E~ D D O © D D ~-.] -~. rD · © 0 > ITEM NO. 6b DATE: FEBRUARY 16, 2000 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIMS FOR DAMAGES RECEIVED FROM VIRGINIA BEAUMONT AND STACEY PHILLIPS The claim from Virginia M. Beaumont was received by the City of Ukiah on January 6, 2000 and alleges damages related to a trip and fall on November 9, 1999 at 175 Marlene Street. The claim from Stacey Phillips was received by the City of Ukiah on January 25, 2000 and alleges damages related to a broken tree branch on January 18, 2000 at 300 Seminary Avenue. Pursuant to City policy, it is recommended the City Council reject the claims as stated and refer them to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claims for Damages received from Virginia Beaumont and Stacey Phillips, and Refer Them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised' Yes Requested by: Prepared by: Coordinated with: Attachments: Claimants Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Virginia Beaumont, pages 1-4. 2. Claim of Stacey Phillips, pages 5-10. APPROVED:( ~ ~ (~a n-"-d-a ce Horsley, nager mfh:asrcc00 0216CLAIM NOTICE OF CLAIM AGAINST · This claim must be prese~ted, as presc~fbed by Parts 3 and 4 of Division 3.6, of 77tie I, of the Go~ Code of the State of California, by the claimant or by a person acting on his/her behalf. ~ RETURN COMPLETED FORM TO: e . . . . 'UUl 0^, CITY OF UKIAH CITY CLERK'S DEPARTMENT _ CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 o O o Number/Street and/or Post Office Box State Home Phone Number Zip Code ( ). Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM St~OULD BE SENT (if different from above): Name Number/Street and/or Post Office Box _( ) Telephone City State Zip Code . . PLACE OF ACCIDENT OR OCCURRENCE: ~~ ~~~~ ~ ~ ~W~ ~4~. . ~.. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), ff more space is needed): ~ / ~ . ~ o ~ NAME(S), ff known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: WITNESS(ES,~, ff known (optional): Name a. Address Telephone bo . DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED: Name Address - b. Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBI/GAT/ON, INJURY, DAMAGE OR LOSS so far as it may be known at the time ,of presentatign of the claim' -'"' ;r) .~'.~./~-~.~ ,.~'~ ~ /~ ~ 11. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of pi'esentation of the c/aim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the c/aim, together with the basis of computation of the amount c/aimed (for computation use #12 be/ow). However, if the amount c/aimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the c/aim. However, it shall indicate whether the c/aim would be a limited civil case (CCP § 85)." -.. '' Amount Claimed $ or Applicable Jurisdiction ' 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care~,/ ~3~.~.~.,.~l''' Loss of earnings: ' Special damages for:. General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care:;~ Future loss of earnings: Other prospec!ive special damages: Prospective genera/damages: This c/aim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or forinjury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. · / / S/GNA TURE OF CLAIMANT(S) Received in the Office of the City Clerk this NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it sab'sfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5/18/99 SUPPLEMENTAL OR TREATMENT NOTES'- Card No. Name~ v ) ~ C(~,Y~,[, O Address C Account history as of Jan *George *Beaumont 15 Lorraine St. Ukiah, CA 95482 5,2000 John Scoggins, (707) 462-8719 D.D.S. Date Description For Debits Credits Balance Nov 10,1999 Single Xray Nov 10,1999 Additional Xrays Nov 10,1999 Office Visit Nov 11,1999 Insurance Billed Dec 15,1999 Anterior Resin Rest-3 Dec 15,1999 Anterior Resin Rest-3 Dec 15,1999 Anterior Resin Rest-2 Dec 29,1999 Insurance Payment Virc'lnla -- Virc'lnla Vlrc'lnla Vlrc'lnla Virc'ln~a Virc'ln~a Vir~'lnla V~rg~n~a 20.00 15.00 37.00 116.00 116.00 116.00 17.60 20.00 35.00 72.00 72.00 188.00 304.00 420.00 402.40 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA . . . Sm , This claim must be presented, as prescrfbed by Parts 3 and 4 of Division 3.6, of Title State of California, by the claimant or by, person acting on his/her behalf. .................. Attn: City Clerk JAN 2 5 2000 300 Seminary Avenue Ukiah, California 95482 CITY OF UKIAH CITY CLERK'S DEPARTMENT · NAME', ' , Number/Street and/or Post Office Box Home Phone Number State Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Office Box (.. ) Telephone City State Zip Code GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach addib'onal page(s), if more sp_~e is needed): _ . _ ^~, __ _ . _ __ reke. eH. 47- e . l£LmX/ On NAME(Si, if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: · WITNESS(ES), if known (optional): Name ae Address Telephone b· 9. DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED: a· Name Address Te~phone be 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far 'as it may be knoWn at the tim~ of prese~ation of the claim: _ _ __ 'beC C<t:Jhr SFL -For rg zzi _n-i L] - r-q l t t c_lz . d Lt . - "' -'' I 11. 12. 'STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) as of the date of Presentation of th& Claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10, 000), no dollar amount shaft be included in the claim. However, it shaft indicate whether the claim would be a limited civil case (CCP § 8~5)." Amount Claimed $ /~;'.~. ~,, ; l J or Applicable Jurisdiction THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special. dama.~es fo~. General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: $ This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shaft be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (l~ y~ar after accn~aFef~he c~u~se of action. Received in the Office of the City Clerk this day of NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal fights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev.~18~9 01/24/2000 at 04'23 PM 28124 Job Number- EUROPEAN AUTO WERF~/UK~ BODY SHOP License #:AD160082 Federal ID ~:680238917 310 Mason St. Ukiah, CA 95482 (707) 468-9375 Fax: (707) 468-9379 PRELIMINARY ESTIMATE Insured: STACY PHILLPS Owner: STACY PHILLPS Address: 1050 N PINE ST UKIAH, CA 95482 Day: Evening: Inspect Location: Written by: DARRIN MCCARTY % Adjuster' Claim # Policy # Deductible: Date of Loss: Type of Loss- Point of Impact: 3. Right T-Bone (R Insurance Company: Days to Repair 1998 HOND ACCORD EX 4-2.3L-FI 4D SED WHITE Iht' VIN: 1HGCG6673WA189781 Lic: 4BTU938 CA Prod Date' 05/1998 Odometer- 22319 Air Conditioning Cruise Control Theft Deterrent/Alarm Electric Glass Sunroof Power Brakes Power Mirrors Driver Airbag Cloth Seats Aluminum Wheels Rear Defogger Intermittent Wipers Body Side Moldings Clear Coat Paint Power Windows Power Trunk Passenger Airbag Bucket Seats Tilt Wheel Keyless Entry Dual Mirrors Power Steering Power Locks Anti-Lock Brakes (4) 4 Wheel Disc Brakes Recline/Lounge Seats NO. OP. 1 ROOF DESCRIPTION QTY EXT. PRICE LABOR PAINT 01/24/2000 at 04:23 PM 28124 Job Number: PRELI/~Y ESTIMATE 1998 HOND ACCORD EX 4-2.3L-FI 4D SED WHITE Int' NO. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT 2' 3 4* 5 6 7 8~ 9# R&I RT Rear molding QUARTER PANEL Rpr RT Quarter panel Add for Clear Coat REAR LAMPS R&I RT Lens & housing HAZ WASTE COVER VEHICLE FOR OVERSPRAY 0.5 Subtotals ==> 1.0 2.2 0.9 0.4 1 3.OO X 1 10.00 T 0.2 13.00 2.1 3.1 Parts Body Labor Paint Labor Paint Sublet/Misc. SUBTOTAL Sales Tax GRAND TOTAL ADJUSTMENTS: Deductible 2.1 hrs @ $ 52.00/hr 3.1 hrs @ $ 52.00/hr 3.1 hrs @ $ 25.00/hr 0.00 109.20 161.20 77.50 13.00 $ 360.90 87.50 @ 7.2500% 6.34 $ 367.24 0.00 CUSTOMER PAY INSURANCE PAY $ 0.00 $ 367.24 01/24/2000 at 04'23 PM 28124 Job Number' PRELIt4I~Y ESTI14ATE 1998 HOND ACCORD EX 4-2.3L-FI 4D SED WHITE Int' Estimate based on MOTOR CRASH ESTIMATING GUIDE. Non-asterisk(*) items are derived from the Guide ARG4422. Database Date 12/1999. Double asterisk(**) items indicate parts supplied by a supplier other than the original equipment manufacturer. Pound sign (#) items indicate manual entries. CAPA items have been certified for fit and finish by the Certified Auto Parts a~sociation. NAGS Par~ Numbers, Prices and-Labor Times are provided from National Auto Glass Specifications, Inc. Pathways - A product of CCC Information Services Inc. PRi CE KIN G REN T-A- CA R I I 7O7-462-O393 CO.ORATE RE_ NTAL RATES: VEHICLE'. -- , i ,,, ,, ..... 1 o.O,M.P. D: ( MILES PER DA Y).1 .q A":)DITI( )NAi:~'-- SENTRA P/D: 18.95 26.95 A_ L TIMA P/D: (INTERMEDIATE } ,(~MARQ. CAMRY I Fl.! LL-SI ZE/LI. JXUR Y) MINI- VA N CONVERT. PA THFINDER 26.95 P/D: 36.95 ~ P/D. 49.95 15 PASS. P/D: 76.95 36.95 46.95 59.95 86.95 "We GUARANTEE The l.owest Rates!" ITEM NO. 6c DATE: February_ 16, 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR 45, 50, AND 55 FOOT CLASS 3 WESTERN RED CEDAR POLES TO BELL LUMBER & POLE CO. IN THE AMOUNT OF $15,026.80 A Request for Quotation (R.F.Q.) for 45 foot, 50 foot, and 55 foot Class 3 Westem Red Cedar Poles was written to provide material for the maintenance of existing facilities. Deteriorated poles were replaced in conjunction with overhead utility upgrade and maintenance projects. These projects have depleted the City stock of 45, 50, and 55 foot poles. Appropriate funds were budgeted in the 1999/2000 Fiscal Year in Account Number 800.3646.690.000. This order will maintain the Pole Replacement Program with the expected upgrade, maintenance, and reconductoring projects for the year. A R.F.Q. through the formal bid process was sent to five vendors and five bids from four vendors were received and opened by the City Clerk on January 19, at 2:00 p.m. The bids were evaluated by Staff and the lowest bidder was Bell Lumber and Pole Co. with a total bid of $15,026.80 including tax and freight. RECOMMENDED ACTION: Award bid for 45 foot, 50 foot, and 55 foot Class 3 Western Red Cedar Poles in the amount of $15,026.80 to Bell Lumber and Pole Co.. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and provide direction to staff. Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachment: Bid Tabulation APPROVED: _[~---~ I/~' !-i~M Candace Horsley, anager z ~0 >- z Q,. 0 0 0 0 0 0 0 0 0 0 0 0 z 0 z 5 0 0 z z · uJ ® ffi E ITEM NO. 6d DATE: February 16,2000 AGENDA $UMMAR¥ REPORT SUBJECT: AWARD OF BID TO WESTERN STATES ELECTRIC, INC. FOR THE PURCHASE OF TWO PADMOUNT SWITCHES IN THE AMOUNT OF $50,109.47. A quotation was requested for the purchase of two padmount switches manufactured by Cooper Power Systems from Western States Electric, Inc., who is the exclusive representative for Cooper Power Systems. The switches have been budgeted in the 1999/00 Fiscal Year in Account Number 800-3646-690-000. These switches will provide better system protection and considerably shorten the duration and lessen the magnitude of an outage. Cooper Power Systems is the sole manufacturer of these specific switches which meet the City of Ukiah specifications. The cost of the switches will be $50,109.47, including tax and freight. RECO~A~ENDED ACTION: Award bid for the purchase of two padmount switches to Western States Electric, Inc. in the amount of $50,109.47. ALTERNATIVE COUNCIL OPTIONS: Reject bid and provide direction to staff. Citizen Advised: N/A Requested by: Stan Bartolomei, Electric Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachment: Letter from vendor. APPROVED:~' Candace Horsley, City Manager Cooper Industries Cooper Power Systems Division January 26, 2000 City of Ukiah 1320 Airport Rd. Ukiah, CA 95482 Attn' Stan Bartolomei COOPER Cooper Power Systems RE: Cooper Power Systems Distributor/Agents Stan: Cooper Power Systems has a formal Distributor / Agent agreement with Western States Electric to represent and quote our products in Northern California. The City of Ukiah is included in this agreement. At this time, Western States Electric is the only authorized Distributor / Agent for Cooper Power Systems in Northern California. Please let me know if what further information you may need. Regards, Jeanne D. Ward Sr. Sales Engineer Cooper Power Systems 01-4022 ITEM NO. 6e DATE: February 16. 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR ANNUAL CONTRACT FOR CHLORINE PRODUCTS TO SIERRA CHEMICAL COMPANY FOR THE SUM OF $56.24 FOR 150 LB. CYLINDERS AND $314.93 FOR 1 TON CYLINDERS REPORT: Each year it is necessary to purchase chlorine products in 150 lb. and 1 ton cylinders. Chlorine is a chemical necessary to meet State of California Water Quality standards and is used in the daily operations of the water and wastewater treatment facilities. A Request for Quotation for the purchase of chlorine products on an as needed basis was written for firm unit prices within one year from date of award. Bid packages were mailed to five suppliers. Two bids were returned and opened by the City Clerk on February 1, 2000. Sierra Chemical Company is the Iow bidder with a bid price of $56.24 for 150 lb. cylinders and $314.93 for 1 ton cylinders. This equates to a total annual estimated cost of $23,169.90. $122,000 is budgeted in Sewer Account 612.3580.520.000 and $60,000 is budgeted in Water Account 820.3908.520.000 for the purchase of chemicals. There are currently no local suppliers for this product. RECOMMENDED ACTION: Award bid to Sierra Chemical Company for the amount of $56.24 for 150 lb. cylinders and $314.93 for 1 ton cylinders. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and refer back to staff. Citizen Advised: N/A Requested by: Darryl Barnes, Director of Public Utilities Prepared by' George Borecky, Water and Sewer Operations Superintendent ~ Coordinated with: Candace Horsley, City Manager Attachments: Bid Tabulation APPROVED: ~~ I~~),_ Candace Horsley,~~ M anager 0 0 0 I-"" 1.1.1 LEI 0 0 0 0 0 0 0 6£ ITEM NO. DATE: February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT: AWARD OF BID FOR LIQUID FERRIC CHLORIDE TO KEMWATER FOR THE SUM OF $357.00 PER DRY TON Each year it is necessary to purchase approximately 150 tons of 40% solution liquid ferric chloride for use at the wastewater treatment plant. Liquid ferric chloride is used as the primary coagulant in the advanced wastewater treatment process. Total quantities are an estimate of annual usage. Orders are placed on an as needed basis by wastewater treatment plant personnel. Requests for Quotations through the formal bid process were sent to eight chemical suppliers. One bid was returned and opened by the City Clerk on February 1, 2000. This bid is from Kemwater for $357.00 per dry ton. There are currently no local suppliers for this chemical. Staff recommends that the bid be awarded to Kemwater for $357.00 per dry ton which equates to an annual estimated cost of $21,420.00 of 40% solution. $122,000 was budgeted in the Sewer Account 612-3580-520 for the purchase of chemicals. RECOMMENDED ACTION: Award the bid for Liquid Ferric Chloride to Kemwater for the amount of $357.00 per dry ton. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bid and refer back to staff. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by' George Borecky, Water/Sewer Operations Superintendent Coordinated with' Candace Horsley, City Manager Attachments: None . APPROVED: ~-~~', ~ anag Candace Horsley, er ITEM NO. 6G MEETING DATE: February 16, 2000 AGENDA SUMMARY REPORT SUB]ECl': REJECT BIDS FOR THE PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT During the annual inspection of Fire Department personnel's protective equipment, it was determined that some turnout clothing is no longer serviceable. In the normal course of our duties, we need to replace turnouts systematically as this condition occurs. In addition, we have added many new members to our volunteer firefighter ranks, who must also be furnished with appropriate equipment. These needs were anticipated and funded in the 1999-2000 budget. These turnout coats and pants are needed to keep our personnel in compliance with OSHA safety standards. They are funded in account numbers 100-2101-690-006 and 100-2190-690-002. (continued on next page) RECOMMENDED ACTION: Reject all bids for re-submittal specifying fabric and cost of shipping charges. ALTERNAIJVE COUNCIL POLICY OPTIONS: Accept bids from two vendors, pay shipping charges to one vendor only, accept different fabrics and manufacturers for two different garments (pants and coats.) AppropriatiOn Requested: N/A Citizen Advised: N/A Requested by: Roe M. Sandelin, Fire Chief Prepared by: Terry L. Israel, Personal Protective Equipment Mgr. Coordinated with: Candace Horsley, City Manager Attachments: 1. Bid Result APPROVED: Candace Horsley, C~~anager CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's Office) BID OPENING FOR: STRUCTURAL TURNOUT COATS & PANTS - E18670 DATE: JAN. 21, 2000 TIME: 2:00 P.M. COMPANY AMOUNT AMOUNT 1. ALLSTA FIRE EQUIPMENT INC. :.~/ ~~ ~: ~./~') 2614 BARRINGTON COURT HAYWARD, CA 94545 . L. N. CURTIS & SONS 1800 PERALTA STREET OAKLAND, CA 94607 / '3.~ TOTAL FIRE GROUP $- ,//,/~ ~,~...,/./~., ,.~ ~ ~ 6 '~ ~/ ~' P.O.BOX 13616 DAMON, OHIO 45413-0616 / 4. WILDFIRE PACIFIC, IUC ~/~ ~~ ~ ~ ~ Z~ 6250 S. 1 96TH KENT, WA 98032 . . 10. Marie Ulvila, City Clerk bids:e 18670 Mark Hilliker Requests for quotations (RFQ) through the formal bid process were sent to four vendors. The Iow bidder on turnout pants was L. N. Curtis and Sons. The Iow bidder on turnout coats was AIIsta Fire Equipment. The fabric specified in the RFQ is Nomex- ]~]:. The bid by L. N. Curtis and Sons on the pants was for a Nomex fabric of a higher quality and serviceability than that of the other bidders, named "Nomex Advance." L. N. Curtis and Sons also stated that shipping charges would be included in their bid. This matter was not addressed by the other bidders. ]:t is the desire of the Ukiah Fire Department to provide the best quality safety equipment for their firefighters at a reasonable cost. We propose to upgrade our bid specifications to the fabric specified by L. N. Curtis and Sons ("Advance".) :It appears that total cost will be approximately the same regardless of the specific fabric. We request that all bids be rejected so that new bids may be submitted by all vendors for the designated fabric, and so that the issue of shipping charges may be addressed. AGENDA SUMMARY ITEM NO. 6h DATE: February 16, 2000 REPORT SUBJECT: NOTIFICATION TO COUNCIL OF PURCHASE OF BODY ARMOR VESTS IN THE AMOUNT OF $7,251.22 AND APPROVAL OF BUDGET AMENDMENT IN THE EQUIPMENT REPLACEMENT FUND SUMMARY: Recently, the Ukiah Police Department obtained a Federal Grant to help offset the purchase of Police Body Armor Vests. The Ukiah Police Department is required to provide body armor vests to the officers of the department as safety gear, and they are warranteed for a 5-year period. The Ukiah Police Department staff sought out and obtained approval of the Bulletproof Vest Partnership Grant Act of 1998, which provides partial funding of vest purchases. For this year, the Bureau of Justice Assistance approved the purchase of 15 vests for a total price of $7,251.22, with the Federal Contribution being $3,000 dollars. The remaining $4,251.22 dollars will come from the Department's Equipment Replacement Fund, of which $2,200 was saved in FY 98/99, and the remaining $2,051.22 coming from FY 99/00 funds. Since this purchase was not included in the budget, a $7,252.00 budget amendment is necessary in expenditure account//698.2001.800.000 for the purchase of body armor and $3,000.00 in revenue account//698.0600.488.000 to budget the funds from the Bureau of Justice Assistance grant. For this purchase, the Department obtained four bids from area vendors: Santa Rosa Uniform, $495 each, Brickerman-Mincola, $525 each, Silver State Uniform, $474 each, and Sacramento Uniform $448.25 each. The contract was awarded to Sacramento Uniform, the low bidder, for $448.25 each, plus taxes. RECOMMENDED ACTION: 1. Approve a budget for Equipment Replacement Fund accounts 698.2001.800.000 and 698.0600.488.000 for $7,252.00 and $3,000.00 respectively. 2. Accept Report to Council on purchase of body armor. ALTERNATIVE COUNCIL POLICY OPTION: Provide staff with alternative action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Police Department Chris Dewey - Police Administrative Sergeant, Gordon Elton- Finance Director Candace Horsley, City Manager and John Williams, Police Chief Budget worksheet APPROVED: Candace Hor~ley, City ~anager ASSET REPLACEMENT RESERVE - FUND #698 POLICE RESERVE Budgeted amounts: Beginning fund balance 7/1/99 Deposits from Police Dept Purchases 16,564 27,5OO - Budgeted ending fund balance 6/30/2000 $ 44,064 Adjustments made during the fiscal vear: Date Approved 7/1/99 Change in beginning fund balance per audit 7/1/99 Encumbrances from prior year Account No. 698.275.201 $ 104,396 698.2001.800.000 $ (95,359) Revised ending fund balance 6/30/2000 $ 53,101 ITEM NO. 6± DATE: .F..e~ 16, 2000 AGEND.A,,,SUMM.ARY ,RE,PORT SUBJECT: REQUEST AUTHORIZATION TO LOWER SERVICE REQUIREMENTS FOR PURCHASE OF RETIREE INSURANCE . ,11 _ , ,, ~ , i ~, . , . ,, ,. , i ,, j , i i , , _ , , , ,, ,. i ~.,,,, , . ,.1,,. The current City of Ukiah employee policy covering retiree insurance states that an employee retiring with ten or. more years,.of City_ of Ukiah service may purchase at his/her own expense, City group insurance if offered by the carrier and subject to the carrier's requirements. Due to the changes that have occured in employee retention patterns since the implementation of this policy in 1985, and the fact that the City is no longer under an indemnity plan, we find that this policy is not serving our employees well, and there is no longer necessity on the City's part for requiring such a long service period in order to be eligible for retiree health coverage. Several Mendocino and Sonoma County cities were polled regarding their policy for retiree health and the years of service they require for eligibility. The consensus is that they are guided by the rules of the insurance plan their city is currently enrolled in, and the majority require less than ten years. Staff recommends the City of Ukiah policy be amended to lower the years of service required for retiree health eligibility from 10 years to 7 years, subject to the insurance carrier's requirements. RECOMMi~NdED ACTION: Council to authorize Staff amend its policy to lower years of service required for retiree health eligibility from 10 years to 7 years. ALTERN~,~I~/E' ~0UN'CIL POLICY 0P'I:I01~S:' ' ' ' ..... '~ 1. Do not authorize Staff to amend policy to lower years of service requirement for retiree health. 2. Return to Staff for additional information. Citizen Advise~i: .... N/A ........................ Requested by: Melody Harris, Personnel Officer Prepared by: Melody Harris, Personnel Officer Coordinated with: Candace Horsley, City Manager Attachments: None _ APPROVED: Cand~ce H0rsl~y, Ci~ Manager 3:~pe~etrhlth.asr ITEM NO. 6.i DATE: February 16, 2000 AGENDA SUMARY REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING THE EXECUTION OF A CONSULTANT CONTRACT OF LESS THAN $10,000 FOR THE PREPARATION OF A HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY FOR GIBSON CREEK. SUMMARY: The 1999-2000 City budget contains $8,000 for the preparation of a Habitat Enhancement and Public Access Study for Gibson Creek. This project is the second phase of a General Plan implementation program focused on the enhancement and restoration of our local creeks. The first phase was completed last fall when the City Council unanimously approved the Orrs Creek Habitat Enhancement and Flood Control Study. The City was fortunate to engage the services of Brady/LSA, the planning and landscape architecture firm who prepared the Orrs Creek study. They were the only firm that expressed interest in that project, and they prepared a thoughtful, well written, and implementable study for the enhancement of the creek. Based on the success of the Orrs Creek study, Brady/LSA has expressed a strong interest in continuing with the program, and assisting the City with preparing a strategy for enhancing Gibson Creek. Accordingly, staff has prepared a standard professional services contract to formally engage their services for this second phase of the program, and has targeted March for a "kick-off" meeting with the Brady/LSA consulting team. The City Attorney has reviewed the contract and approved it as to form. RECOMMENDED ACTION: 1) Receive report regarding the consultant contract of less than $10,000 for the preparation of a Habitat Enhancement and Public Access Study for Gibson Creek. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not receive the report, and provide direction to staff. Citizen Advised: N/A Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager, Bob Sawyer, Planning Director, and David Rapport, City Attorney. Attachments: 1. Brady/LSA consultant contract Candace Horsley, City I~nager CITY OF UKIAH AGREEMENT FOR PROFESSIONAL SERVICES PREPARATION OF A HABITAT ENHANCEMENT & PUBLIC ACCESS STUDY FOR GIBSON CREEK This agreement shall be considered a contract, and is entered into on by and between the CITY OF UKIAH, a general law municipal corporation, hereinafter referred to as "CITY" and Brady/LSA, a professional corporation, hereinafter referred to as the "CONSULTANT." PREMISES The purlsose of this agreement is the preparation and completion by CONSULTANT of a Habitat Enhancement & Public Access Study for Gibson Creek, more particularly described in CONSULTANT's bid proposal, dated January 24, 2000, referred to as Exhibit "A", and attached to this agreement. CITY may retain independent contractor to perform special services for CITY or any department thereof. CONSULTANT is willing and able to perform duties and render services in preparation and completion of such Study which has been determined by the City Council to be necessary for the welfare of residents of the CITY. CITY believes the provision of these services to the residents is in their best interests, and CONSULTANT agrees to perform such duties and render such services as outlined below: AGREEMENT CITY and CONSULTANT agree as follows: ARTICLE 1 SERVICES OF CONSULTANT 1.01 CONSULTANT shall provide those technical, expert, and professional services as described in Exhibit "A," which consists of the Bid Proposal from Brady/LSA, dated January 24, 2000, which is attached hereto and incorporated herein. CONSULTANT shall provide such services within the time limits described below. 1.02 The absence, omission, or failure to include in this agreement items which are considered to be a part of normal procedure for a Habitat Enhancement & Public Access Study of this type or which involve professional judgement, shall not be used as a basis for submission of inadequate work or incomplete performance. 1.03 1.04 1.05 1.06 1.07 1.08 2.01 2.02 CITY relies upon the professional ability and stated experience of CONSULTANT as a material inducement to entering into this agreement. CONSULTANT understands the use to which the CITY will put their work product and hereby warrants that all findings, recommendations, working papers, and plans, shall be made and prepared in accordance with generally accepted professional practices. When the agreement calls for the preparation of documents and the Habitat Enhancement & Public Access Study, they shall be in a form acceptable to the City. CONSULTANT shall bear the expense of all printing and reproduction costs until final reports are accepted by the CITY, at which time CONSULTANT shall turn over to CITY all documents. The delivery of any documents and the Habitat Enhancement & Public Access Study subsequent to contract execution shall be consistent with the Bid Proposal identified as Exhibit "A." Extensions of the product delivery dates may be made only upon written consent by the CITY. Time is of the essence and of the utmost importance in the performance of the agreement. CONSULTANT shall deliver one (1) copy of the Administrative Draft Habitat Enhancement and Public Access Study, three (3) copies of the Draft Study, and ten (10) copies of the Final Study. A photo-ready reproducible copy of the Final Study shall also be submitted, along with ten (10) copies of the cover, and all other color elements of the Study. The Study shall also include a Opportunities and Constraints Map, as detailed in the Bid Proposal identified as Exhibit "A." CONSULTANT shall be responsible for attendance and participation at two (2) meetings consistent with the Bid Proposal identified as Exhibit "A." CONSULTANT shall perform any additional services as may be required due to significant changes in general scope of the project. Such additional services shall be paid for by supplemental agreement and shall conform to the rates of payment specified in Article V below. ARTICLE II SERVICES OF CITY CITY shall provide any information as to its requirements for performance of the agreement not already contained in Exhibit "A." Upon request, CITY shall provide CONSULTANT any information in its possession or reasonably available to it that consultant may need to perform services under this agreement. 2.03 3.01 3.02 3.03 3.04 3.05 4.01 4.02 5.01 CITY will examine the required work products submitted by CONSULTANT and will communicate with CONSULTANT within ten (10) regular working days of receipt regarding the adequacy and acceptability of said products. ARTICLE III TERM OF AGREEMENT The term of this agreement shall be pursuant to the proposal submitted by CONSULTANT as contractor's bid response and in accordance with paragraph 1.05 above. This agreement may be extended on its same terms and conditions for a period not to exceed sixty (60) days, upon written agreement between the City Planning Director and CONSULTANT. The execution of this agreement by the CITY shall constitute the CONSULTANT'S authority to proceed immediately with the performance of the work described by Exhibit "A." All work by CONSULTANT shall be completed pursuant to exhibit "A" and paragraph 1.05 above. CONSULTANT shall not be held responsible for delays caused by circumstances beyond its control. CONSULTANT acknowledges that timely performance of services is an important element of this agreement and will perform services in a timely manner as provided in paragraph 1.05 above and consistent with sound professional practices. If CITY requests significant modifications or changes in the scope of this project, the time of performance shall be adjusted appropriately. The number of days of said extension shall be the final decision of CITY. ARTICLE IV COST OF SERVICES CONSULTANT has been selected by the CITY to provide services described in Exhibit "A," attached hereto and incorporated herein by reference, for which compensation shall not exceed $7,700. Cost overruns or failure to perform within the maximum compensation ceiling established in 4.01 above shall not relieve CONSULTANT of responsibility to provide those services specified in Exhibit "A." ARTICLE V PAYMENT FOR SERVICES CITY shall pay CONSULTANT for work required for satisfactory completion of this agreement in amount to be determined in accordance with the method described in paragraph 5.02 below. 5.02 Payments to CONSULTANT shall be based on itemized invoices submitted by CONSULTANT, and shall not exceed a total of $7,700. 5.03 5.04 6.01 6.02 7.01 7.02 8.01 Payments will be made by CITY within thirty (30) days of receipt of CONSULTANT'S invoice. If CITY substantially alters the scope of work to include additional analyses or tasks, the total payment and cost of services may be changed by amending the agreement. ARTICLE VI PROJECT INSPECTION AND ACCOUNTING RECORDS Duly authorized representatives of the CITY shall have right of access to the CONSULTANT'S files and records relating to the project included in the agreement and may review the work at appropriate stages during performance of the work. CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred, which records and documents shall be kept available at the CONSULTANT'S California office during the contract period and thereafter for three (3) years from the date of final payment. ARTICLE VII DISPOSITION OF FINAL REPORTS All original materials associated with the Gibson Creek Habitat Enhancement & Public Access Study, together with such backup data as required by this agreement shall be and shall remain the sole property of CITY. CONSULTANT'S attention is directed to the required notice under Government Code Section 7550, which states in part that "any documents or written reports prepared as a requirement of this contract shall contain, in a separate section preceding the main body of the document, the number and dollar amounts of all contracts and subcontracts relating to the preparation of those documents or reports if the total cost for work by non-employees of the public agency exceeds $5,000.00." ARTICLE VIII TERMINATION OF AGREEMENT At any time CITY may suspend indefinitely or abandon the project, or any part thereof, and may require CONSULTANT to suspend the performance of the service. 8.02 8.03 9.01 In the event the CITY abandons or suspends the project, CONSULTANT shall receive compensation for services rendered to date of abandonment and suspension in accordance with the provisions of Sections 5.01, 5.02, and 5.03 herein. It is understood and agreed that should CITY determine that any part of the work involved in the program is to be suspended indefinitely, abandoned, or canceled, said agreement shall be amended accordingly. Such abandonment or cancellation of a portion of the program shall in no way void or invalidate this agreement as it applies to any remaining portion of the project. If, in the opinion of the CITY, the CONSULTANT fails to perform or provide prompt, efficient, and thorough service, or if CONSULTANT fails to complete the work within the time limits provided, CITY shall have the right to give notice in writing to CONSULTANT of its intention to terminate this agreement. The notice shall be delivered to CONSULTANT at least seven (7) days prior to the date of termination specified in the notice. Upon such termination, CITY shall have the right to take CONSULTANT'S studies, maps, plans, and reports insofar as they are complete and acceptable to CITY, and pay CONSULTANT for his performance rendered, in accordance with Sections 5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to terminate, less the amount of damages, general or consequential, which CITY may sustain as a result of CONSULTANT'S failure to satisfactorily perform his obligations under this agreement. ARTICLE IX RESPONSIBILITY FOR CLAIMS AND LIABILITIES HOLD HARMLESS: The CONSULTANT shall, to the fullest extent permitted by law, indemnify and hold harmless the CITY, its officers, and employees against and from any liability, damages, losses, expenses, and costs (including but not limited to attorney's fees), brought for, or on account of, injuries to or death of any person or persons including employees of the CONSULTANT, or injuries to or destruction of property, arising out of, or resulting from, the performance of the work described herein, provided that any such liability, damage, loss, expense, or cost is caused in whole or in part by any negligent or intentional wrongful act or omission of the CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them, or any for whose acts any of them may be liable. CONSULTANT shall have no duty to indemnify or defend CITY under this paragraph if the damage or injury are caused by the active negligence or willfully wrongful act or omission of CITY or its officers or employees. CITY agrees to timely notify CONSULTANT of any such claim and to cooperate with CONSULTANT to allow CONSULTANT to defend such a claim. 10.01 11.01 12.01 13.01 13.02 13.03 14.01 ARTICLE X INSURANCE CONSULTANT, at its expense, shall secure and maintain at all times during the entire period of performance of this agreement, insurance as set forth in Exhibit "B", attached hereto, and incorporated herein by reference. ARTICLE Xl GENERAL COMPLIANCE WITH LAWS It is understood and agreed that the CONSULTANT will comply with all federal, state and local laws and ordinances as may be applicable to the performance of work under this agreement. ARTICLE Xll INDEPENDENT CONSULTANT The CONSULTANT, in accordance with its status as an independent contractor, covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer or employee of the CITY by reason hereof, and that it will not by reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the CITY including, but not limited to, worker's compensation coverage, unemployment benefits, and retirement membership or credit. ARTICLE Xlll SUCCESSOR AND ASSIGNMENTS This Agreement shall be binding on each party's heirs, successors or assigns. Except as stated above, neither the CITY nor the CONSULTANT shall assign, sublet, or transfer his interest in this agreement without the written consent of the other, however, the CONSULTANT reserves the right to assign the proceeds due under this agreement to any bank or person. In the case of death of one or more members of the firm of the CONSULTANT, the surviving member or members, shall complete the professional services covered by this agreement. ARTICLE XlV EXTENT OF AGREEMENT This agreement shall consist of this agreement, the bid proposal submitted by Brady/LSA dated January 24, 2000, identified as Exhibit "A", as attached hereto and incorporated herein, and the insurance requirements set forth in the attached Exhibit "B." 14.02 15.01 16.01 This agreement constitutes the whole agreement between the CITY and CONSULTANT and any other representations or agreements are superseded by the terms of this agreement. ARTICLE XV PARAGRAPH HEADINGS The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this contract. ARTICLE XVl NOTICE Whenever a notice to a party is required by this agreement, it shall be deemed given when deposited with proper address and postage in the U.S. mail or when personally delivered as follows: CITY: City of Ukiah Civic Center 300 Seminary Drive Ukiah, California 95482 ATTN: Charley Stump, Senior Planner CONSULTANT/ CONTRACTOR: Brady/LSA 2215 Fifth Street Berkeley, CA 94710 ATTN: Dave Johnson, Project Manager 17.01 18.01 ARTICLE XVll DUPLICATE ORIGINALS This agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed and such duplicate original shall be admissible as proof of the existence and terms of the agreement between the parties. ARTICLE XVlll FORUM SELECTION CONSULTANT and CITY stipulate and agree that any litigation relating to the enforcement or interpretation of the agreement, arising out of CONSULTANT's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. CONSULTANT hereby waives any right it might otherwise have to seek a change of venue based on its status as an out of county corporation, or on any other basis. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this agreement in duplicate the day and year first above written. CITY OF UKIAH Candace Horsley, City Manager Date CONSULTANT/CONTRACTOR Sheila Brady, Principal Brady/LSA IRS IDN Number Date APPROVED AS TO FORM: David Rapport, City Attorney Date ITEM NO. DATE: February 16, 2000 AGENDA SUMARY REPORT SUBJECT: AWARD OF BID TO BIG FOUR RENTS FOR PURCHASE OF FIVE YARD DUMP TRUCK IN THE AMOUNT OF $38,500 On January 6, 2000 staff issued a Request for Quotation(RFQ) for the purchase of a five or six yard dump truck for shared use between the Golf Course and Parks Divisions. RFQ's were issued to all regional providers through the Purchasing Department and published by the City Clerk. In response staff has received one bid from Big Four Rents in the amount of $38,500. Funds for the vehicle purchase are provided in the FY 1999/2000 budget as a shared expense between the Golf and Parks Divisions. Council has approved $20,000 in the 695.6120.800.000 Golf account and $20,000 in the 698.6001.800.000 Fixed Asset Replacement Fund for Parks. As all components of the bid submitted by Big Four Rents are consistent with the bid specifications and the cost is within the budgeted amount, staff is recommending the bid be awarded to Big Four Rents for the purchase of a five yard dump truck in the amount of $38,500. RECOMMENDED ACTION' Award bid to Big Four Rents in the amount of $38,500. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine award of bid is inappropriate at this time and remand to staff with direction. Citizen Advised: N/A Requested by: N/A Prepared by: Larry W. DeKnoblough, Community Services Director ~...r~0 Coordinated with: Candace Horsley, City Manager Marie Ulvila, City Clerk Nora Kennedy, Purchasing Supervisor Attachments: 1. Big Four Bid Sheet Candac~ Hors'i'e~,-(~ity Manager LD4 DUMP.ASR TO: CITY of UKIAH 300 Seminary Avenue Ukiah CAi. 95482 Phone 70%463~6217 ~. REQUEST FOR';:QUOTATIoN '" NO FAX WILL BE ACCEPT~'D' RETURN THIS FORM TInS IS NOT 3k~"b~3A~Elt · 7 BIG 4 RENTS 100 West Lake Mendocino Drive Ukiah, CA 95482 DATE: 1/6/00 ..REQ.']qO. ' E 20239 I~IDs WILL BE RECEIVED UNTIL 2:15 p.m. January 21, 2000 AT TIlE OFFICE OF THE CITY CLERK 300 SEMINARY AVE. CITY of UKIAtl BY: Marie Ulvila City Clerk QUOTATIONS ARE REQUESTED FOR TIlE FOLLOWING ITEMS: QUANTITY ALL QUOTATIONS SItALL BE F.O.B. UKIAII, CA. ' DESCRIPTION New or Used 1999 or 2000 5/6 Yard Dump Truck as per attached City of Ukiah specifications. If you have questions regarding the specifications, please contact: Larry DeKnobiough at 463-6221 or Sage Sangiacomo at 463-6237. UNIT PRICE Amount: Sales Tax: TOTAL: TOTAL DEL. DATE: /-- ~-- (~ BY: ' phone: I': fi- ;TERMS: 1. Right Is reserved lo reject any and all bids. 2. Right is reserved to accept separate Items unless specifically denied by bidder. 3. In CASE OF DEFAULT, the City of Ukiah tuffy procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 4. Substitutions shall show manufacturer's name, catalog number and comparable specs. 5. The price, terms, delivery point, and delivery date may individually or co!lectively be the basis of the awarding of the bid. 6. ALL QUOTATIONS MUST BE SIGNED. OPENING DATE and TIME "MUST" be prominently displayed on submitting envelope. 7. In submitting the above, tho vendor agre.es that lhe acceptance of any or all quotations by the City of Ukiah, within 30 days constitutes a contract. ITEM NO. 6 i AGENDA SUMMARY DATE: REPORT February 16, 2000 SUBJECT: ADOPTION OF RESOLUTION ESTABLISHING THREE NO-PARKING ZONES/BUS LOADING ZONES AND REMOVING FOUR BUS LOADING ZONES ALONG N. STATE ST. IN THE CITY OF UKIAH SUMMARY: As a result of the City's restriping project to add left turn lanes on N. State St. at Low Gap Road / Brush St., the Mendocino Transit Authority (MTA) has requested to establish three no parking zones/bus loading zones and to remove four bus loading zones along N. State St. The net result of the proposed action will be a loss of five on-street parking spaces. Staff has observed that adequate off-street parking currently exists at all three locations where new bus loading zones are proposed. In addition, Steve Turner, MTA, has spoken to the manager at The Goodwill Store regarding the loss of parking spaces resulting from the proposed bus stop. The Goodwill Store manager did not voice any objections to the loss of parking. Steve Turner also spoke to Jerry Martin, manager of Redwood Tree Service Station regarding the loss of three parking spaces in front of his business. Mr. Martin indicated that he supported the no parking zone since it would provide his customers with better sight distance when exiting the service station. The Traffic Engineering Committee reviewed these requests at its regular meeting of December 14, 1999 and recommended approval to the City Council. Staff will distribute copies of this agenda report to businesses adjacent to the bus stop locations to advise them of the proposed elimination of on-street parking spaces, continued on page 2 RECOMMENDED ACTION: Adopt Resolution Establishing Three No-parking Zones/Bus Loading Zones and Removing Four Bus Loading Zones in the City of Ukiah. ALTERNATIVE COUNCIL POLICY OPTIONS' Do not adopt resolution and provide direction to staff. Citizen Advised' Requested by: Prepared by: Coordinated with: Attachments: Those adjacent to subject locations received staff reports. Rick Seanor, Deputy Director of Public Works .~~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer 1. Resolution APPROVED: 'd~-------~i~ ~ RJS: AGnpMTAbusZone Candace Ho;'~l nager Page 2 Adoption of Resolution Establishing Three No-Parking Zones/Bus Loading Zones and Removing Four Bus Loading Zones in the City of Ukiah February 16, 2000 The first location will involve establishing a bus stop at a location in front of the Goodwill Store at 1005 N. State St. Establishing a bus stop at this location will involve the loss of three on- street parking spaces. The second location involves establishing a bus stop at a location in front of the Redwood Tree Service Station, 859 N. State St. Three on-street parking spaces will be lost as a result of the proposed bus loading zone. The final location is at 1020 N. State St. in front of Big O Tires. The curb at this location is currently painted red to identify an existing no parking zone. MTA has also requested the removal of four existing bus loading zones. The first location is adjacent to the Ukiah Unified School District Office at 925 N. State St. The second location is in front of ^ngelo's Italian Restaurant, 920 N. State St. The existing no parking zones with painted red curb will remain at these two locations since the no parking zones are required for the left-turn lane restriping project for N. State St. at Low Gap Road / Brush St. The third location is on N. State St. adjacent to the Redwood Empire Fairgrounds. The no parking zone at this location will remain since the width of N. State St. is too narrow to allow on-street parking with the current traffic lane configuration. The final location is at Ruen Tong Thai Cuisine, 801 N. State St. One on-street parking space will be gained at this location upon the removal of the existing red curb paint. RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THREE "NO PARKING ZONES/BUS LOADING ZONES" AND REMOVING FOUR BUS LOADING ZONES ALONG NORTH STATE STREET IN THE CITY OF UKIAH WHEREAS, the City Council may by resolution designate portions of streets upon which the standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1, Division 8, of the Municipal Code; and WHEREAS, the provisions of Sections 21458 and 22500 of the California Vehicle Code permit the stopping of buses in a red zone marked or posted as a bus loading zone; and WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request from the Mendocino Transit Authority (MTA) to establish "No Parking zones/Bus Loading zones" at three locations within the City of Ukiah and to remove four bus loading zones; and WHEREAS, the Traffic Engineer recommends MTA's request regarding these "No Parking zones/Bus Loading zones." NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that the following "No Parking zones/Bus Loading zones" are established as indicated herein' . , Locations North State Street, east side, beginning at a location in front of 1005 North State Street and extending 68 feet south. North State Street, east side, beginning at a point 285 feet south of the Brush Street curb return and extending 70 feet south. Resolution No. Page 1of 2 . North State Street, west side, beginning at a location in front of 1020 North State Street and extending 70 feet north. BE IT FURTHER RESOLVED by the Ukiah City Council that the following bus loading zones are removed as indicated herein: LOCATIONS , 2. 3. 4. 925 North State Street 920 North State Street North State Street adjacent to Redwood Empire Fairgrounds 801 North State Street PASSED AND ADOPTED this 16th day February, 2000, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk Resolution No. Page 2of 2 ITEM NO. 8a DATE: February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: APPROVE LETTER OF SUPPORT TO THE CALIFORNIA COASTAL CONSERVANCY FOR FUNDING PHASE ONE DEVELOPMENT OF THE GOBBI STREET RIVERSIDE PARK PROJECT SUMMARY: On November 17, 1999, the City Council approved the Concept Plan for the Gobbi Street Riverside Park project. At that meeting, Mr. Richard Retecki of the California State Coastal Conservancy indicated that there was approximately $80,000 to $100,000 available for the first phase of development, and that it must be pursued and secured by the City no later than June of this year. The source of the Coastal Conservancy funds are the bonds authorized by the Safe, Clean, Reliable Water Supply Act of 1996 (Proposition 204), which encourages river parkway projects and projects in or near urban areas. The Coastal Conservancy staff have indicated that a letter of Phase One Development project support from the City Council will assist them in securing the funds. A draft letter has been prepared, and is attached for the Council's review. As indicated at the November 17, 1999 meeting, the first phase of development will include perimeter fencing around the property, and riverbank/habitat restoration work in the southeast portion of the site. These two components are not considered "design" features of the park, but rather improvements that will protect the property, and fulfill the strong commitment to protect the adjacent agricultural properties. One proposal for the fencing work suggests that it will cost approximately $50,000 to fence the site with an 8-foot high industrial gage "small-hole" cyclone fence. Discussions with the RRM Design Group, who prepared the Concept Plan, reveal that the cost for preparing plans for, and performing the actual riverbank/habitat restoration work will similarly be approximately $50,000. RECOMMENDED ACTION: Approve sending a letter of support to the California Coastal Conservancy for funding the Phase One Development for Gobbi Street Riverside Park. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not approve sending the letter, and provide direction to staff. Citizen Advised: N/A Requested by: Planning Department Prepared by: Charley Stump, Senior Planner Coordinated with: Candace Horsley, City Manager and Bob Sawyer, Planning Director Attachments: 1. Draft letter for Mayor's signature. Candace Horsley, City M~nager 300 SEMI~I~ AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFELY 463-6242/6274 · FAX # 707/463-6204 · February 16, 2000 Mr. William Ahern, Executive Officer California State Coastal Conservancy 1330 Broadway, 11th Floor Oakland, CA 94612-2530 RE: Gobbi Street Riverside Park - Phase One Development / Project No. 99-117 Dear Mr. Ahern: As you know, the Ukiah City Council adopted the Concept Plan for the Gobbi Street Riverside Park project in November of last year, and I would like to express our strong and unanimous support for the phase one improvements. These important improvements include the perimeter fencing intended to buffer the site from the adjoining agricultural lands, and the riverbank stabilization/habitat enhancement work along the southeastern portion of the property. We greatly appreciate the Coastal Conservancy's focus on this project, and we are excited about the possibility of receiving funding for the phase one improvements. Thank you for your consideration on assisting the City of Ukiah with funding the initial improvements of this new and important Russian River public access project. Sincerely, Jim Mastin Mayor 'We Are Here TO serve,, ITEM NO. DATE: February 16, 2000 AGENDA :~UMMARY REPORT SUBJECT: AWARD OF BID FOR PURCHASE OF ELECTRONICS RECORDS MANAGEMENT SYSTEM SOFTWARE, HARDWARE AND SERVICES AND APPROVAL OF BUDGET AMENDMENT The City's optical imaging system for records management has not been in use for nearly two years due to faulty equipment which can only be replaced at a very high cost. On November 8, 1999, the City submitted a Request for Quotation (RFQ) for an Electronics Records Management System (ERMS) software, hardware, and services. Eighteen vendors were solicited and four bids were received by the deadline of December 8, 1999. MIS Coordinator Paulette Klingbeil and myself reviewed each bid and recommend Compulink Management Center, Inc. (Compulink) be awarded the bid, based on the following criteria: · Compulink submitted the lowest bid for the project. · Compulink's bid meets the needs of the RFQ. · Compulink has the ability to support the product and has an excellent reputation for its products as well as customer service. Representatives located in the Bay Area service Northern California. · Compulink's "LaserFiche" system as proposed, provides the City with a flexible, expandable, and easy to use ERMS. - Flexible in the way documents can be entered into the system via direct scan or electronic file import from most standard file formats and the way documents can be easily exported from the system. - Expanded by way of adding currently available modules as they become a necessary part of the City's day to day operations, such as LaserFiche E-mail Plug-in, LaserFiche VVebLink or LaserFiche Royalty-Free CD Publisher. - Graphical User Interface (GUI) allows this system to be very user friendly and easy to use. (Continued on Page 2) RECOMMENDED ACTION: Award the bid for electronics records management system software, hardware, and services to Compulink Management Center, Inc. in the amount of $36,346, authorize the City Manager to execute contract, and approve Amendment to the 1999/2000 Budget, increasing account 100.1101.800.000 by $37,900. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and return to staff for direction. Citizen Advised: N/A Requested by: N/A Prepared by: Marie Ulvila, City Clerk ~~ Coordinated with:Candace Horsley, City Manager and Paulette Klingbeil, MIS Coordinator Attachments: 1. Bid Tabulation 2. Budget Amendment Worksheet APPROVED: L-~. {,'~~..., Candace Horsley, City Manager Page 2 of 2 The need to replace the city's existing optical imaging system was addressed in the "Citywide Hardware/Technology Needs Assessment and Plan" presented to the Council at its November 3, 1999 meeting. Since the replacement costs were unknown at the time the budget was adopted, a budget amendment is necessary to authorize the expenditure. The bid total did not include sales tax, approximately $1,548, and thus the recommended budget amendment is higher than the bid. Staff recommends a budget amendment of $37,900 from the General Fund balance to purchase the electronics records management system. CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's Office) BID OPENING FOR: ELECTRONICS RECORDS MANAGEMENT SYSTEM. SOFTWARE. HARDWARE. AND SERVICES - REQ. NO. E19595 DATE: 12/8/99 TIME: 2:00 P.M, COMPANY AMOUNT 1. DECISION MANAGEMENT COMPANY, INC. $ 45,410.00 23361 MADERO, SUITE 150 MISSION VIE JO, CA 92691-2715 2. IMAGE-X $ 60,416.00 30 SOUTH LA PATERA LANE, UNIT 8 SANTA BARBARA, CA 93117 3. COMPULINK MANAGEMENT CENTER, INC. $ 36,346.00 20000 MARINER AVENUE TORRANCE, CA 90503 4. DATASTRUCTURE $130,516.34 246 1ST STREET, SUITE 205 SAN FRANCISCO, CA 94105' 5, Marie Ulvila, City Clerk bids:el9595 i~auiette Klingbeil, MIS Copd.~'inator ii '~o '*-' ~ ~~ ' c~ E T o ~ o ~ ~- >~ ~ - ,_~ ~ _~ ~~ ~'~ .- ~~ - --- ~ 0000~ o ~E~~r~=~ ~ ~ ~ o~~~¢$ooo ~ = o~° .E~ ~ ~ o o o o o .... o o o ~ _ o ~=~ ~ ooo 8 8888~888ooo ooooooo8888~8888ooo o . . .oo oo:ooo,oo . . . o ~..OOoo:OO°° ~o~oo~ - - _ . . O~ 0 ~ 0~~ - - ~ ~ X 0 O0 0 0 O! 0 ~ ~ 0 0 0 ~0 0 0 ~ ~ ~ ~ 0 ~ 0 0 ~ 0 00 X 00000 O' 0 ~~ O00000000000000 0 0 OOXO00000~O0 ~0000000000000000~ ~ 0 0~0 ~~o~o~o~~do~oo~~o~o~ ~ o~ -- ~ ~ ~ 0 ~ ~ ~ ~ ~ Oi~ ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ~ 0 ~[0~ ~~o0o~ ~~m~om~~~~~ o o ~ 0 0 ~ o: : : : : : : : : ::::: : : : : : : : : : : : : : ::: : : 0 0 ~0~0 ~Od ~ : : : : : : : ~ : ~ : : : : : : : : : : : ~ ~ ~ ~ ~ : : ~ ~ ~ 0~0'~0 NI ~ 0 0 ~ ~ ~ o o ITEM NO. 8c DATE: February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH CITY CODE DIVISION 8, CHAPTER 1, ARTICLE 2, SECTION 7030 REGARDING THE TRAFFIC ENGINEERING COMMITTEE At the January 19, 2000 City Council meeting, the Council, by a 3-0 vote, introduced an Ordinance amending Division 8, Chapter 1, Article 2, Section 7030, regarding the Traffic Engineering Committee. The Ordinance replaced the automobile association representative with another public member. The Ordinance is now ready for adoption. This item is presented under "Unfinished Business" on the Agenda since two Councilmembers were absent at the time of introduction. RECOMMENDED ACTION: By Motion, Adopt Ordinance Amending Division 8, Chapter 1 Article 2, Section 7030, the City Traffic Engineer; Office Established. ' ALTERNATIVE COUNCIL POLICY OPTIONS: Amend proposed Ordinance with regard to composition of the Traffic Engineering Committee and introduce revised Ordinance. Citizen Advised: N/A Requested by: City Council Prepared by: Marie Ulvila, City Clerk ~ ~ Coordinated with:Candace Horsley, City Manager and Bill Beard, Acting City Engineer Attachments: 1. Ordinance Amending Division 8, Chapter 1, Article 2, Section 7030 of the Ukiah City Code APPROVE~~~"~? ~~"~ Candace Horsley, City Mana~ge~ ORDINANCE NO. · ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 8, CHAPTER 1, ARTICLE 2, SECTION 7030 OF THE UKIAH CITY CODE WHICH ESTABLISHES THE CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED SECTION ONE: It is ordained that the City Council of the City of Ukiah hereby amends {}7030 to read as follows: §7030: CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED: The office of City Traffic Engineer is hereby established. The office of City Traffic Engineer shall consist of a 'committee who shall serve without additional compensation, consisting of the City Manager, the Chief of Police, the City Engineer, the Planning Director, the Superintendent of Public Works or their duly appointed representatives, together with a representative of the local transit authority, and two City residents of driving age, each of whom may from time to time be determined and appointed by the Council. The chairman shall be chosen by vote of the committee. Any member of such committee, whether appointed by this Chapter or by action of the Council, may be removed by the Council at any time. SECTION TWO. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE. This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on the 19th day of January, 2000, by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Libby and Ashiku. Adopted on the~ day of __ by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk ITEM NO. 8d DATE: February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING UKIAH CITY CODE DIVISION 6, CHAPTER 2, ARTICLE 2, SECTION 5113, REGARDING THE COMPOSITION OF THE UKIAH DISASTER COUNCIL At the January 19, 2000 City Council meeting, Council, by a 3-0 vote, introduced an Ordinance amending Division 6, Chapter 2 of the Ukiah City Code regarding Emergency Services. The Ordinance replaced the "Director of Public Safety" with "Police Chief" and "Fire Chief". The Ordinance is now ready for adoption. This item is presented under "Unfinished Business" on the Agenda since two Councilmembers were absent at the time of introduction. RECOMMENDED ACTION: By Motion, adopt Ordinance Amending Ukiah City Code Division 6, Chapter 2, Article 2, Section 5113, Regarding the Composition of the Ukiah Disaster Council. ALTERNATIVE COUNCIL POLICY OPTIONS: Amend proposed Ordinance with regard to composition of the City of Ukiah Disaster Council and introduce revised Ordinance. Citizen Advised: N/A Requested by: City Council Prepared by: Marie Ulvila, City Clerk ~:~'~ ~ Coordinated with:Candace Horsley, City Manager Attachments: 1. Ordinance Amending Division 6, Chapter 2, Article 2, Section 5113 of the Ukiah City Code. Candace Horsley, City Manager ***asr'disaster ~ ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING UKIAH CITY CODE CHAPTER 2, ARTICLE 2, SECTION 5113, REGARDING THE COMPOSITION OF THE UKIAH DISASTER COUNCIL It is ordained that the City Council of the City of Ukiah hereby amends §5113 to read as follows: SECTION ONE. §5113: DISASTER COUNCIL CREATED: The City of Ukiah Disaster Council is hereby created and shall consist of the following~ ^. The Mayor, who shall serve as the Disaster Council chair; B. A second member of the Council, who shall be first vice chair; C. The City Manager, who shall be the second vice chair; D. The Assistant City Manager; E. Such representatives of Federal, State, and local civic, business, labor, veterans, professional, or other organizations having an official emergency responsibility, as may be appointed by the City Council; F. The Police Chief or her/his designee for police operations; G. The Fire Chief or her/his designee for fire operations; H. Such department heads as may be appointed by the City Council; I. The City Attorney (who shall serve without vote); J. The City Emergency Services CoOrdinator shall serve as staff to the Disaster Council. SECTION TVVO. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE. This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on the19th day of January, 2000, by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSTAIN: None. ABSENT: Councilmembers Libby and Ashiku. Adopted on the~ AYES: NOES: ABSTAIN: ABSENT: day of ~ by the following roll call vote: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk 9a ITEM NO. DATE: February 16, 2000 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND ADOPTION OF AIRPORT NOISE ABATEMENT/GOOD NEIGHBOR PLAN SUMMARY In accordance with General Plan (Exhibit A) Goal AE-4, Airport Fiscal Year 1999-2000 Goals and Objectives #8, and at the direction of the City Council, the Airport Manager and Airport Commission have developed the attached noise control plan or "Good Neighbor Policy" for the Ukiah Municipal Airport. At the January 11, 2000 Joint meeting of the City Council and Airport Commission, a draft version of the attached Good Neighbor Plan was presented by staff and discussed by the Council/Commission. The final version of the Good Neighbor Plan is being presented at this time for the purpose of facilitating additional City Council discussion and adoption. INTRODUCTION By one common definition, noise is simply unwanted sound. Sound is something which can be precisely defined and physically measured. Sounds which may be pleasant and desirable to one person may be noise to someone else. Moreover, even when people agree that a sound constitutes noise, their reactions to that noise may vary substantially. It is this variability which makes the study of noise so complex. CONTINUED ON PAGE 2 RECOMMENDED ACTION' Adopt Airport Noise Abatement/Good Neighbor Plan. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that additional information is needed and remand to staff with direction. Citizen Advised' Requested by: Prepared by: Coordinated with: Airport Commissioners Candace Horsley, City Manager Michael Flad, Assistant City Manager Don Bua, Airport Manager Airport Commissioners Attachments: 1. G~pd, Neighbor Policy APPROVED: '~ Candace Horsley, City ~anager Consideration and Adoption of Airport Noise Abatement/Good Neighbor Plan February 16, 2000 Page 2 Over the last three or four decades, a substantial amount of research has been done, particularly in the United States and Europe, assessing how people react to noise. Much of this research has been specifically concerned with aircraft noise exposure. Within the last decade, considerable debate has arisen over how best to measure this noise and how to assess the significance of the measurements. Sections 6 and 7 of the Airport Land Use Planning Handbook have been included as part of the Good Neighbor Plan and provide an outline of the noise measurement criteria and information to date. It is important to note that airport related noise complaints at the Ukiah Municipal Airport are minimal. In fact, over the last 10 years of airport operation, the airport has not received more than five inquiries in a single year and those were typically related to extraordinary airport activities. Noise issues, however, will always remain a potential problem. The possibility for increased flights in the future and continued development within the Ukiah Valley needs to be monitored for potential noise related impacts. BACKGROUND Airport noise in Ukiah is typically generated by propeller driven aircraft, jet aircraft, and helicopters. Predominantly, the two largest sources of noise generation are the California Department of Forestry Grumman S-2 air tankers and Calstar's emergency response helicopter. It is understood throughout the community, however, that these two sources of noise generation are in response to some type of regional emergency. Noise from these sources is typically classified by residents in the same manner as the siren or a Police or Fire Department vehicle. It should also be noted that the noise emitted by different types of aircraft has distinctly different properties. Although there are also differences among specific makes and models of aircraft within each broad group, these distinctions are generally less pronounced. The following paragraphs will assist in defining the difference between Ukiah's main sources of airport noise. While jet aircraft represent only a small fraction of airport operations, they are the source of significant single event impacts. Both the character and the sound level (magnitude) of jet airplane noise have changed over time as new engine technologies have been developed and introduced into the airline and business jet aircraft fleets. The old, pure-jet engines produce noise that is both very loud and at the high end of the frequency spectrum. Newer generation, fan-jet engines, in which a substantial column of the air entering the engine bypasses the combustion chamber, create noise that is comparatively lower both in magnitude and frequency. Even among fan-jet engines, noise levels have been considerably reduced with the most recent models compared to the earliest types. Another factor affecting the relative noise level generated by the two different aircraft types is the takeoff climb profile. Because jets climb much more rapidly than typical propeller airplanes, the noise levels measured on the ground diminish rapidly with increased distance from the runway. Consequently, at points sufficiently far from the runway end, the higher altitude attained by jets may make them effectively quieter than propeller airplanes. Consideration and Adoption of Airport Noise Abatement/Good Neighbor Plan February 16, 2000 Page 3 Over 90 percent of the air traffic at Ukiah involves propeller driven aircraft. The dominant noise from most propeller airplanes, whether they are driven by piston or turbine engines, is from the propeller itself. Propeller airplane noise varies depending upon the number of engines, the rotational speed of the propellers, the number of blades on each propeller and the pitch of the blades, as well as, to some extent, the type of engine. Compared to jets, the majority of propeller airplanes emit significantly less noise when measured at equal distance from the aircraft. The size of the aircraft is a major factor in this distinction, however, most propeller airplanes flying today are substantially smaller and lighter than jet airplanes. For aircraft of similar weight, the noise levels of aircraft that are propeller driven and those that have new-technology, fan-jet engines are not greatly different. Helicopter noise has a character all its own and is primarily generated by Calstar's emergency response helicopter. Although a portion of the noise emanates from the engines themselves, the uniqueness of helicopter noise is mostly due to the modulation of sound created by the relatively slow turning main rotor. This sound modulation is referred to as the "blade slap." Blade slap is most pronounced during Iow speed descents and high speed cruise. To a listener on the ground, it is most audible as the aircraft approaches. Helicopters are also notable for creating vibration or rattle in structures. PLAN SUMMARY The Good Neighbor Plan is divided into seven sections containing a total of 34 specific action items for staff implementation. Section I: Quiet Flying Procedures. Describes traffic pattern location, traffic pattern altitude, the calm wind runway designation, and jet aircraft restrictions. This section focuses on the operational methods for promoting quiet flying. Section I1: Notification of Procedures. Describes signage, posting of noise sensitive areas, brochures, hourly procedure broadcasts, and staff's ongoing efforts. This section addresses the need to display procedures at the Airport and on the runway as a constant reminder to pilots. Section II1: Communication. Describes the distribution of information during Airport User Meetings, via mailers, pilot manuals, and during flight instructor lessons. This section will assist in informing not only local pilots, but visitors to the Ukiah area. Section IV: Complaint Process. Describes general complaint logging procedures and single event noise complaint procedures. While complaints are currently not a problem, a comprehensive complaint documentation strategy will insure accurate record keeping should an increase in complaints occur. Consideration and Adoption of Airport Noise Abatement/Good Neighbor Plan February 16, 2000 Page 4 Section V: Barriers and Technology. Describes the noise attenuating barriers, funding for such barriers, and noise reducing technology issues. Staff will continue to monitor and recommend the implementation of future noise reduction techniques. Section VI: Airport Development. Describes development capacity limitations, the configuration of Runway 15, and future property acquisition. The physical limitations of the Airport's size and the City Council's discretionary review of all airport development are useful tools in controlling noise related impacts. Section VII: Land Use in Airport Vicinity. Describes airport land use compatibility, airport overlay zones, and residential awareness programs. Through effective land use planning, future airport related noise issues can be avoided. Staff will be present at the meeting to present each section in greater detail and answer any City Council questions. MF R:NOISE.ASR ITEM NO. 9b DATE: FEBRUARY 16, 2000 REVISIONS TO 1999/2000 MIDYEAR BUDGET AMENDMENT Since the transmittal of the Agenda Summary Report additional items have been identified which we request be included in the City Council's consideration of the Midyear Budget Amendment. We recommend the items noted below be included in the approval of the Budget Amendment. Copies of the "Summary of Transactions-Revised" and "Revised Fund Summary" are attached. Also attached is a new worksheet, "Revenue/Expenditure Figures-Net Calculations by Fund", which i~entifies the transaction totals by fund for all funds in which an amendment is proposed. Fund 100, General: Revenue From Other Agencies: Motor Vehicle License Fee (In-Lieu) is based upon registrations and renewals by vehicle owners living in the City. An increase of $50,000 in account 100.0600.476.000 is recommended to address the higher vehicle value and/or larger number of vehicles within the city limits. Revenue From Use of Money & Property: The revenue from interest on investments reflects the higher return rates and better investment environment the City is enjoying. It is recommended that account 100.0700.500.000 be increased by $100,000. Fund 206, Community Oriented Policing: A supplemental award to the School Based Partnership grant has been received. It is recommended that account 206.0600.488.026 be increased by $17,151 to reflect the new grant funds and that accounts 206.2026.160/250/690.XXX be increased by $17,151 to address the increased grant expenditures. Fund 612, City/District Sewer: The City Council received the report regarding the Sanitation District's budget amendment and expenditure of $41,341 for an emergency project along Gobbi Street. To most accurately reflect the financial transactions, the transfer from the Special Sanitation District Capital Improvement Fund and the expenditure in the operating fund is to be included in the City's budget. It is recommended that account 612.281.650 be increased by $41,341 to reflect the transfer of revenue into the operating fund and account 612.3510.811.000 be increased by $41,341 to reflect the actual expense. Fund 650, Special Sanitation District Capital Improvement' As noted in discussion of Fund 612, the Sanitation District's transfer is to be identified in the City's budget. It is recommended that account 650.283.612 be increased by $41,341 to identify the appropriate transfer. Fund 910, Worker's Compensation Reserve: On Monday we learned that this year's refund from REMIF for the Worker's Compensation portion of our insurance costs is $54,855. It is recommended that account 910.0600.492.000 be increased by that amount to reflect this revenue. Fund 920, Liability Reserve: On Monday we also learned that this year's REMIF refund for the Liability portion of our insurance costs is $92,976. It is recommended that account 920.0600.492.000 be increased by that amount to reflect this revenue. fh asrcc0 ~ Account Number CITY OF UKIAH FISCAL YEAR 1999/00 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS FEBRUARY 16, 2000 Revised ~ 100.0600.476.000 $ ~ 100.0700.500.000 $ 100.1201.154.000 $ 100.1501.250.000 $ 100.1910.250.000 $ 100.1915.440.000 $ 100.1965.154.000 $ 100.1990.300.000 $ 100.2001.110/156 $ 100.2001.310.000 $ 100.2080.110/156 $ 100.2090.110/156 $ 100.2101.310.000 $ 100.283.206 $ 100.6001.250.000 $ 100.6150.692.000 $ 140.0700.500.000 $ 143.0700.500.000 $ 143.0600.491.000 $ 205.0700.500.000 $ 206.0600.488.026 $ 206.2006.110/156 $ 206.2026.160/250/690 $ 206.281.100 $ 207.0600.488.000 $ 207.0700.500.000 $ 207.2001.800.000 $ 220.0700.500.000 $ 250.0700.500.000 $ 250.0600.490.002 $ 250.1503.250.000 $ 270.0700.500.000 $ 270.3001.695.000 $ 290.0700.500.500 $ 300.0700.500.000 $ 301.0700.500.000 $ 302.0700.500.000 $ 310.0700.500.000 $ 333.0700.500.000 $ 334.4704.683.000 $ 335.0700.500.000 $ 335.0700.503.001 $ 345.0700.500.000 $ 500.0700.500.000 $ 575.0700.500.000 $ 600.0700.500.000 $ 612.0700.500.000 $ 612.3510.811.000 $ Amount Type Comments 50,000 100,000 1,204 3,000 17,700 1,225 726 10,000 35,850 4,126 1,762 82 4,125 3,648 5,000 1,450 2,100 670 15,048 1,000 17,151 3,648 17,151 3,648 15,484 175 1,692 6 500 2 000 15 000 15 000 1 7O0 14 243 1270O 3 900 1 600 160 56O 310 100,000 3,000 2,600 40O 1,000 3,500 9,900 10,000 41,341 R Additional Motor Vehicle License fees R Interest revenue E Additional Medicare costs for City Manager Department E Application fee for LAFCO Sphere of Influence determination E Additional contract costs for Investment Management E New tools for full time Building Attendant E Additional Medicare costs for Information Technology Department E Rental of Conference Center facilities by City departments E Police MOU personnel costs E Additional Allocated Dispatch Costs to Police E Police MOU personnel costs E Police MOU personnel costs E Additional Allocated Dispatch Costs to Fire E Transfer to COPS Grant to cover increased personnel costs (MOU) E Cost of tree removal at parks E Expenses related to Museum robbery R Interest revenue R Interest revenue R Grant Revenue R Interest revenue R Newgrant revenue E Police MOU personnel costs in the COPS grant E Newgrant expenditures R Transfer from General Fund to cover increased COPS personnel expense (MOU) R 1998/99 grant revenue R Interest revenue E Additional costs for grant equipment R Interest revenue R Interest revenue R Payment from MTA for Train Depot traffic study E Traffic study for Train Depot development R Interest revenue E Expense of AlP Capital Improvement Fees reimbursements R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Interest revenue R New interest revenue E New economic development loan disbursement R Interest revenue R Revenue from loan payoff R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Interest revenue E Sanitation District emergency project Page 1 of 2 Account Number CITY OF UKIAH FISCAL YEAR 1999/00 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS FEBRUARY 16, 2000 Revised 612.281.650 $ 620.0700.500.000 $ 650.0700.500.000 $ 650.0900.930.000 $ 650.0900.930.004 $ 650.0900.930.005 $ 650.283.612 $ 660.0700.500.000 $ 661.0700.500.000 $ 664.0700.500.000 $ 665.0700.500.000 $ 666.0700.500.000 $ 667.0700.500.000 $ 678.0700.500.000 $ 678.0800.688.100 $ 678.2001.110/155 $ 695.0700.500.000 $ 695.6120.250.000 $ 696.0700.500.000 $ 697.0700.500.000 $ 800.0830.740.000 $ 800.0830.750.000 $ 800.0830.790.000 $ 801.0700.500.000 $ 801.0900.905.000 $ 805.0830.500.000 $ 806.0700.500.000 $ 810.0700.500.000 $ 815.0700.500.000 $ 820.0700.500.000 $ 820.0860.830.000 $ 840.0700.500.000 $ 840.0860.845.000 $ 910.0600.492.000 $ 920.0600.492.000 $ Amount Type Comments 41 341 80 000 32,6OO 11 000 2 500 2 100 41 341 67 000 2,000 25,000 2,200 10,000 6,800 1,800 8;251 8 251 5 900 10 000 4 600 3 700 1 500 23,600 2 000 77 000 74 800 4 600 15,500 3 900 345 000 50 000 10 000 18 000 11 000 54 855 92 976 R Transfer from Special Sanitation District Improvement Fund R Interest revenue R Interest revenue R Additional revenue from Sewer Fees and Charges R Additional revenue from Carousal Sewer Improvements R Additional revenue from Carousal College Reimbursements E Transfer to City/District Sewer Fund for Sanitation District emergency project R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Interest revenue R Additional revenue from Police and Fire for MOU personnel costs E Police MOU personnel costs for Dispatch R Additional interest revenue E Cost of tree removal at Golf Course R Interest revenue R Interest revenue R Additional revenue from Electric Service Charges R Additional revenue from Utility Development Costs R Additional revenue from Electric Miscellaneous reimbursements R Interest revenue R Additional revenue from investment settlements R Interest revenue R Interest revenue R Interest revenue from hangar loan payoff R Interest revenue R Interest revenue R Additional revenue from Municipal Metered water R Interest revenue R Additional revenue from Water Service Charges-New Services R REMIF Worker's Compensation insurance refund R REMIF Liability insurance refund Type: "E" is Expenditure "R" is Revenue Page 2 of 2 v '~oc~ oo CITY OF UKIAH FISCAL YEAR 1999/00 MID YEAR BUDGET AMENDMENT REVENUE/EXPENDITURE FIGURES-NET CALCULATIONS BY FUND FEBRUARY 16, 2000 Account Number Amount Revenue Expense Net 100.0600.476.000 $ 50,000 100.0700.500.000 $ 100,000 100.1201.154.000 $ 1,204 100.1501.250.000 $ 3,000 100.1910.250.000 $ 17,700 100.1915.440.000 $ 1,225 100.1965.154.000 $ 726 100.1990.300.000 $ 10,000 100.2001.110/156 $ 35,850 100.2001.310.000 $ 4,126 100.2080.110/156 $ 1,762 100.2090.110/156 $ 82 100.2101.310.000 $ 4,125 100.283.206 $ 3,648 100.6001.250.000 $ 5,000 100.6150.692.000 $ 1,450 $ 150,000 $ 89,898 $ 60,102 140.0700.500.000 $ 2,100 $ 2,100 $ $ 2,100 143.0700.500.000 $ 670 143.0600.491.000 $ 15,048 $ 15,718 $ $ 15,718 205.0700.500.000 $ 1,000 $ 1,000 $ - $ 1,000 206.0600.488.026 $ 17,151 206.2006.110/156 $ 3,648 206.2026.160/250/690 $ 17,151 206.281.100 $ 3,648 $ 20,799 $ 20,799 $ - 207.0600.488.000 $ 15,484 207.0700.500.000 $ 175 207.2001.800.000 $ 1,692 $ 15,659 $ 1,692 $ 13,967 220.0700.500.000 $ 6,500 $ 6,500 $ - $ 6,500 250.0700.500.000 $ 2,000 250.0600.490.002 $ 15,000 250.1503.250.000 $ 15,000 $ 17,000 $ 15,000 $ 2,000 270.0700.500.000 $ 1,700 270.3001.695.000 $ 14,243 $ 1,700 $ 14,243 $ (12,543) 290.0700.500.500 $ 12,700 $ 12,700 $ - $ 12,700 300.0700.500.000 $ 3,900 $ 3,900 $ - $ 3,900 301.0700.500.000 $ 1,600 $ 1,600 $ - $ 1,600 302.0700.500.000 $ 160 $ 160 $ - $ 160 310.0700.500.000 $ 560 $ 560 $ $ 560 333.0700.500.000 $ 310 $ 310 $ $ 310 334.4704.683.000 $ 100,000 $ $ 100,000 $ (100,000) 335.0700.500.000 $ 3,000 335.0700.503.001 $ 2,600 $ 5,600 $ $ 5,600 345.0700.500.000 $ 400 $ 400 $ $ 400 500.0700.500.000 $ 1,000 $ 1,000 $ $ 1,000 575.0700.500.000 $ 3,500 $ 3,500 $ $ 3,500 600.0700.500.000 $ 9,900 $ 9,900 $ $ 9,900 612.0700.500.000 $ 10,000 $ 10,000 $ $ 10,000 Page 1 of 2 CITY OF UKIAH FISCAL YEAR 1999100 MID YEAR BUDGET AMENDMENT REVENUE/EXPENDITURE FIGURES-NET CALCULATIONS BY FUND FEBRUARY 16, 2000 Account Number Amount Revenue Expense Net 612.3510.811.000 $ 41 341 612.281.650 $ 41 341 $ 51,341 $ 41,341 $ 10,000 620.0700.500.000 $ 80 000 $ 80,000 $ $ 80,000 650.0700.500.000 $ 32 650.0900.930.000 $ 11 650.0900.930.004 $ 2 650.0900.930.005 $ 2 650.283.612 $ 41 6OO 000 5OO lO0 341 $ 48 200 $ 41,341 $ 6859 660.0700.500.000 $ 67 000 $ 67 000 $ - $ 67 000 661.0700.500.000 $ 2 000 $ 2 000 $ - $ 2 000 664.0700.500.000 $ 25 000 $ 25 000 $ - $ 25 000 665.0700.500.000 $ 2 200 $ 2 200 $ - $ 2 200 666.0700.500.000 $ 10 000 $ 10 000 $ - $ 10 000 667.0700.500.000 $ 6 800 $ 6 800 $ - $ 6 800 678.0700.500.000 $ 1 800 678.0800.688.100 $ 8 251 678.2001.110/155 $ 8 251 $ 10,051 $ 8,251 $ 1,800 695.0700.500.000 $ 5 900 695.6120.250.000 $ 10 000 $ 5,900 $ 10,000 $ (4,100) 696.0700.500.000 $ 4 600 $ 4,600 $ - $ 4,600 697.0700.500.000 $ 3 700 $ 3,700 $ - $ 3,700 800.0830.740.000 $ 1 500 800.0830.750.000 $ 23 600 800.0830.790.000 $ 2 000 $ 27,100 $ $ 27,100 801.0700.500.000 $ 77 000 801.0900.905.000 $ 74 800 $ 151,800 $ $ 151,800 805.0830.500.000 $ 4 600 $ 4,600 $ - $ 4,600 806.0700.500.000 $ 15 500 $ 15,500 $ $ 15,500 810.0700.500.000 $ 3 900 $ 3,900 $ $ 3,900 815.0700.500.000 $ 345 000 $ 345,000 $ $ 345,000 820.0700.500.000 $ 50 000 820.0860.830.000 $ 10 000 $ 60,000 $ $ 60,000 840.0700.500.000 $ 18 000 840.0860.845.000 $ 11 000 $ 29,000 $ $ 29,000 910.0600.492.000 $ 54 855 $ 54,855 $ $ 54,855 920.0600.492.000 $ 92 976 $ 92,976 $ $ 92,976 Totals $ 1,714,194 $ 1,381,629 $ 342,565 $ 1,039,064 Page 2 of 2 AGENDA SUMMARY REPORT ITEM NO. 9b DATE:_FEBRUARY 16.2000 SUBJECT: APPROVAL OF MID YEAR BUDGE~ AMENDMENT This Mid Year Budget Amendment is the opportunity to address any issues with financial implications which have occurred since the budget was adopted or are anticipated to arise throughout the rest of the fiscal year. Modifications to the budget at this time reflect actual revenues and expenditures compared to budgeted estimates. The specific accounts and dollar amounts are listed by line item in the City of Ukiah 1999-2000 Mid Year Budget Amendment Summary of Transactions (attachment 1 to this report). Each proposal is discussed below. Fund 100, Generel; Department 1201. City Manager- The calculations for Medicare costs in the City Manager Department had to be modified to correctly reflect actual expenses. It is recommended that account 100.1201.154.000 be increased by $1,204 to accommodate this change. De.~artment 1501, Plannina: As part of the General Plan implementation, the Planning Department is preparing an application to the Local Agency Formation Commission (LAFCO) to amend the City's Sphere of Influence. An increase of $3,000 to account 100.1501.250.000 is recommended to cover the LAFCO application fee. Department 1910. City Treasurer: The majority of the City's investment portfolio is now being managed by the Investment Advisor. Pursuant to the contract, this results in an increase in the consultant fee. It is recommended that account 100.1910.250.000 be increased by $17,700 to meet these costs. Department 1915, General Government Buildinos: It is recommended that account 100.1915.440.0(~0, Small Tools, be increased by $1,225 to cover the costs for tools required for projects completed by Building Maintenance personnel. In prior years, building maintenance and improvements were completed on a contractual basis with the contractor providing the necessary tools. Since July 1, 1999 these tasks have been performed by in-house staff and tools and equipment are required to complete the myriad of jobs on City owned property. (continued on page 2) RECOMMENDED ACTION' Approve Mid Year Amendment to the 1999/2000 Budget as specified in 1999/00 Mid Year Budget Amendment-Summary of Transactions ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications to budget amendment are necessary, identify changes, and approve revised amendment. 2. Determine budget amendment is not necessary and take no action. Citizen Advised' NA Requested by: NA Prepared by: Michael Harris, Risk Manager/Budget Officer and Gordon Elton, Director of Finance Coordinated with' Candace Horsley, City Manager Attachments: 1. 1999/00 Mid Year Budget Amendment- Summary of Transactions. APPROVED' Candace Horsley, CitylManager APPROVAL OF 1999/2000 MID YEAR BUDGET AMENDMENT February 16, 2000 Page 2 De.~artment 1965. Information Technology: As was the case in the City Manager's department, the calculations for Medicare costs in the Information Technology Department had to be modified to correctly reflect actual expenses. It is recommended that account 100.1965.154.000 be increased by $726 to accommodate this change. Department 1990. Miscellaneous General Government' Use of the Conference Center by City departments and operations at non peak times was identified as a means to increase the efficiency of the Center and provide facilities not currently available at the Civic Center. It is recommended that $10,000 be authorized in account 100.1990.300.000 Rental of City Property, to provide the funding to accommodate this use. Department 2001. Police: Accounts 100.2001.110-156, Salaries and Benefits, are to be increased by $35,850 to reflect the Police Unit Memorandum of Understanding (MOU) approved by the City Council on October 6, 1999. The MOU also affects the Allocated Dispatch Costs charged to Police and Fire. To cover this cost in the Police budget, it is recommended that account 100.2001.31 0.000 be increased by $4,126. De.Dartment 2080, Ma.ior Crimes Task Force: Accounts 100.2080.110-156, Salaries and Benefits, are to be increased by $1,762 to reflect the Police MOU. Department 2090. Police Reserves; Accounts 100.2090.110-156, Salaries and Benefits, are to be increased by $82 to reflect the Police MOU. Department 2101, Fire' Allocated Dispatch Costs will be increased by $4,125, with the recently approved MOU. Department 6001. Parks: The Parks Department has received reports identifying several trees which must be trimmed for safety reasons. It is recommended that account 100.6001.250.000 be increased by $5,000 to cover the Parks portion of these costs. Department 6150. Sun House Museum' The Sun House Museum experienced a robbery in December which caused significant window damage. $1,450 are required in account 100.6150.692.000, Vandalism Repairto cover these costs. Fund 143, Institute of Museum and Library Services Grant Additional grant revenue of $15,048 will be recognized from this grant in account 143.0600.491.000. Fund 206, Community Oriented Policin(3. The increased COPS personnel cost-s for the Police MOU are $3,648. A transfer of $3,648 from the General Fund to the COPS Fund will cover the new costs, while an increase of $3,648 in accounts 206.2006.110/156 will authorize the expenditures. Fund 207, Local Lew Enforcement Block Grant: 1998/99 grant revenue was received in December; an increase of $15,484 to account 207.0600.488.000 is recommended to recognize this delayed payment. Additional Public Safety equipment is being purchased through the grant proceeds. This cost is to be funded through an increase of $1,692 in account 207.2001.800.000. Fund 250, S.oecial Revenue' A traffic study is to be conducted as part of the planning process for the development of the Train Depot property by Mendocino Transit Authority (MTA). MTA will pay for the study which must be APPROVAL OF 1999/2000 MID YEAR BUDGET AMENDMENT February 16, 2000 Page 3 processed through the City; thus adjustments to both revenue and expenditure accounts are necessary. It is recommended that accounts 250.1503.250.000, Planning Contractual Services, and 250.0600.490.002, Miscellaneous Participation from Other Agencies, be increased by $15,000 each to address the costs and reimbursement for this study. Fund 270, Signalization: By Resolution No. 2000-13 (adopted September 1, 1999), the City Council revised the Airport Industrial Park (ALP) Capital Improvement Fees and authorized reimbursement of excess fees previously collected. Since this action was not anticipated in the adopted budget, an increase of $14,243 to account 270.3001.695.000 is recommended to identify the reimbursement expense. Fund 334, EDBG Revolving Loen: New Economic Development Block Grant funding is anticipated to be presented in the near future for consideration by the City Council. This money will be for job creation, consistent with the required uses of the revolving loan fund. This funding opportunity was unknown at the time of the adopted budget and thus it is recommended that a $100,000 expenditure be authorized in account 334.4704.683.000 to cover the expense. Fund 335, Community Development Commission: A title company demand request for payoff of a Iow and moderate income housing rehabilitation loan was received in January; an increase of $2,600 to account 335.0700.503.001 to reflect the payback of this loan is recommended to reflect this revenue. Fund 650, Special Sanitation District Capital Improvement: Development in the Sanitation District has occurred at much more rapid pace than anticipated as evidenced by the revenue already received. Increases of $11,000, $2,500, and $2,100 to accounts 650.0900.930.000 Sewer Fees & Charges, 650.0900.930.004 Carousal Sewer Improvement, and 650.0900.930.005 Carousal College Reimbursement, respectively, are recommended. Fund 678, Public Safety Dispatch- Revenue from the Police and Fire Departments, identified as A/located Dispatch Cost in the respective budgets, is necessary to maintain balance with personnel expenses resulting from the Police MOU. An increase of $8,251 to account 678.0800.688.100 Dispatch Revenue and 678.2001.110/156 Salary & Benefits is recommended to implement the MOU. Fund 695, Golf: A $10,000 increase to account 695.6120.250.000 is recommended to fund Golf's portion of the necessary tree services. Fund 800, Electric: Development within the City has occurred faster than the averages used for budgeting purposes. Increases of $1,500, $23,600, and $2,000 to accounts 800.0830.740.000 E/ectr/c Serv/ce Charges, 800.0830.750.000 Ut///ty Deve/opment Costs, and 800.0830.790.000 M/sce//aneous, respectively, are recommended. E/ectr/c Serv/ce Charges are the fees received for modifications to existing electric services; Ut///ty Deve/opment Costs are revenues from new development projects; M/sce//aneous are reimbursements for special Electric Department services such as hanging banners, wiring speakers, etc. APPROVAL OF 1999/2000 MID YEAR BUDGET AMENDMENT February 16, 2000 Page 4 Fund 801, Electric Revenue- An increase of $74,800 in account 801.0900.905.000 Miscellaneous Receipts, is recommended to record continued revenue from the City's investment lawsuit settlement. Fund 810, Electric Reserve; The Airport Hangar loan, with $3,889.60 of interest, was paid off. account 810.0700.500.000 is recommended to reflect this income. An addition of $3,900 to Fund 820. Water: The dry weather of last summer and fall required greater than usual watering of the City's open spaces. An increase of $10,000 to account 820.0860.830.000 Municipal Metered is recommended to adjust the anticipated revenue from this additional water usage. Fund 840. Special Water Capital Improvement. More new development than estimated at the time the budget was adopted has occurred. An increase of $11,000 to account 840.0860.845.000 Service Charges-New Service is recommended to reflect this activity. Interest on Investment Revenue: At the time of the budget preparation, the calculations for revenue from interest on investments were estimated based upon the then current interest rates and investment trends. Many funds will receive more interest revenue than identified in the adopted budget. It is recommended that the interest on investment revenue accounts in the following funds be increased as noted: Park Development #140, $2,100; N.E.H. 1 Museum Grant #143, $670; Supplemental Law Enforcement Services #205, $1,000; Local Law enforcement Block Grant #207, $175; Parking District #220, $6,500; Special Revenue #350, $2,000; Signalization #270, $1,700; Bridge #290, $12,700; 2106 Gas Tax #300, $3,900; 2107 Gas Tax #301, $1,600; 2107.5 Gas Tax #302, $160; Special Aviation #310, $560; Community Development Block Grant #333, $310; Community Development Commission #335, $3,000; Off-Road System #345, $400; 1957 Sewer Bond Int& Red #500, $1,000; Garage #575, $3,500; Airport #600, $9,900; City/District Sewer #612, $10,000; Special Sewer Capital Improvement #620, $80,000; Special Sanitation District Capital Improvement #650, $32,600; Sanitary Disposal Site #660, $67,000; Disposal Site Preclosure Projects #661, $2,000; Disposal Closure Reserve #664, $25,000; Refuse/Debris Control Enterprise #665, $2,200; Post Closure-Solid Waste #666, $10,000; Landfill Self-Insurance #667, $6,800; Public Safety Dispatch #678, $1,800; Golf #695, $5,900; Purchasing #696, $4,600; Billing and Collection Enterprise #697, $3,700; Electric Revenue #801, $77,000; Street Lighting #805, $4,600; Public Benefits Charges #806, $15,500; Electric Rate Stabilization #815, $345,000; Water #820, $50,000; and Special Water Capital Improvement #840, $18,000. Staff recommends approval of the Mid Year Amendment to the 1999/00 Budget as presented. mfh:asrcc99 0216BA CITY OF UKIAH FISCAL YEAR 1999/00 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS FEBRUARY 16, 2000 Account Number Amount Comments 100.1201.154.000 $ 100.1501.250.000 $ 100.1910.250.000 $ 100.1915.440.000 $ 100.1965.154.000 $ 100.1990.300.000 $ 100.2001.110/156 $ 100.2001.310.000 $ 100.2080.110/156 $ 100.2090.110/156 $ 100.2101.310.000 $ 100.283.206 $ 100.6001.250.000 $ 100.6150.692.000 $ 140.0700.500.000 $ 143.0700.500.000 $ 143.0600.491.000 $ 205.0700.500.000 $ 206.2006.110/156 $ 206.281.100 $ 207.0600.488.000 $ 207.0700.500.000 $ 207.2001.800.000 $ 220.0700.500.000 $ 250.0700.500.000 $ 250.0600.490.002 $ 250.1503.250.000 $ 270.0700.500.000 $ 270.3001.695.000 $ 290.0700.500.500 $ 300.0700.500.000 $ 301.0700.500.000 $ 302.0700.500.000 $ 310.0700.500.000 $ 333.0700.500.000 $ 334.4704.683.000 $ 335.0700.500.000 $ 335.0700.503.001 $ 345.0700.500.000 $ 500.0700.500.000 $ 575.0700.500.000 $ 600.0700.500.000 $ 612.0700.500.000 $ 620.0700.500.000 $ 650.0700.500.000 $ 650.0900.930.000 $ 650.0900.930.004 $ 650.0900.930.005 $ 660.0700.500.000 $ 1,204 3,000 17,700 1,225 726 10,000 35,850 4,126 1,762 82 4,125 3,648 5,000 1,450 2,100 670 15,048 1,000 3,648 3,648 15,484 175 1 692 6 500 2 000 15 000 15 000 1 700 14 243 12 700 3,900 1,600 160 56O 310 100,000 3,000 2,600 400 1,000 3,500 9,900 10,000 80,000 32,600 11,000 2,500 2,100 67,000 Additional Medicare costs for City Manager Department Application fee for LAFCO Sphere of Influence determination Additional contract costs for Investment Management New tools for full time Building Attendent Additional Medicare costs for Information Technology Department Rental of Conference Center facilities by City departments Police MOU personnel costs Additional Allocated Dispatch Costs to Police Police MOU personnel costs Police MOU personnel costs Additional Allocated Dispatch Costs to Fire Transfer to COPS Grant to cover increased personnel costs (MOU) Cost of tree removal at parks '(shared with Golf Course) Expenses related to Museum robbery Interest revenue Interest revenue Grant Revenue Interest revenue Police MOU personnel costs in the COPS grant Transfer from General Fund to cover increased COPS personnel expense (MOU) 1998/99 grant revenue Interest revenue Additional costs for grant equipment Interest revenue Interest revenue Payment from MTA for Train Depot traffic study Traffic study for Train Depot development Interest revenue Expense of AlP Capital Improvement Fees reimbursements Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue New interest revenue New economic development loan disbursement Interest revenue Revenue from loan payoff Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue Additional revenue from Sewer Fees and Charges Additional revenue from Carousal Sewer Improvements Additional revenue from Carousal College Reimbursements Interest revenue Page 1 of 2 CITY OF UKIAH FISCAL YEAR 1999/00 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS FEBRUARY 16, 2000 Account Number Amount Comments 661.0700.500.000 $ 664.0700.500.000 $ 665.0700.500.000 $ 666.0700.500.000 $ 667.0700.500.000 $ 678.0700.500.000 $ 678.0800.688.100 $ 678.2001.110/155 $ 695.0700.500.000 $ 695.6120.250.000 $ 696.0700.500.000 $ 697.0700.500.000 $ 800.0830.740.000 $ 800.0830.750.000 $ 800.0830.790.000 $ 801.0700.500.000 $ 801.0900.905.000 $ 805.0830.500.000 $ 806.0700.500.000 $ 810.0700.500.000 $ 815.0700.500.000 $ 820.0700.500.000 $ 820.0860.830.000 $ 840.0700.500.000 $ 840.0860.845.000 $ 2,000 25,000 2,200 10.000 6 800 1 800 8 251 8 251 5 900 10 000 4,600 3 700 1 500 23 600 2 000 77 000 74 800 4 600 15 500 3 900 345 000 50 000 10 000 18 ooO 11,000 Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue Interest revenue Additional revenue from Police and Fire for MOU personnel costs Police MOU personnel costs for Dispatch Additional interest revenue Cost of tree removal at Golf Course (shared with Parks Dept) Interest revenue Interest revenue Additional revenue from Electric Service Charges Additional revenue from Utility Development Costs Additional revenue from Electric Miscellaneous reimbursements Interest revenue Additional revenue from investment settlements Interest revenue Interest revenue Interest revenue from hangar loan payoff Interest revenue Interest revenue Additional revenue from Municipal Metered water Interest revenue Additional revenue from Water Service Charges-New Services Page 2 of 2 A ~ ~ ~ o ~~ o ~ ~~ ~ ~ ~ o ~° ° ~~ o ~ v v v v v v ~ 0 0 0 ~ 0 ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 ~ ~ ~ 0 0 ~66~ 6~~~~°°° ooo~~ ~ 0 0 ~0 0 0 v- 0 w- l~l ~'~ 0 ~0 (0 I~- 0 0 0 0 0 0 0 0 v- ~ CO 00~ ~0 0 0 ~ 0 0 0 o ooo o 8oooooo 0 0 0 ~ 0 ~ ~ ~ 0 0 0 0 ~ 0 o o ~ ~ ~ ~~ ~ o ~ ~ ~o ~ o ~ ~ ~ ~~~ , ~d '~~d~ '~ , , , ITEM NO. 9c DATE: .Februa~ 16. 2000 AG,EN,DA .$.UMMA,RY ,,REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING MEMORANDUM UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT - FIRE UNIT OF The City Manager has met on several occasions with representatives of the Fire Unit to discuss negotiation items for the 1999-2000 fiscal year. The negotiations and subsequent mediation resulted in the City providing its last, best and final offer to the Fire Unit on December 17, 1999, which has now been ratified by the Fire Unit. The proposed Memorandum of Understanding (MOU) is being submitted for Council's review and consideration. If the City Council approves the agreements, Staff recommends adoption of the attached resolution and authorization for Randy Nickolaus of Nickolaus and Haeg, the City's negotiator, to sign the MOU. RECOMMENDED ACTION: Consideration of MOU and adoption of resolution approving Memorandum of Understanding for the Fire Unit and authorize Randy Nickolaus to sign on behalf of the City. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. , i , Appropriation Requested: N/A Citizen Advised: N/A Requested by: N/A Prepared by: Melody Harris, Personnel Officer Coordinated with: Candace Horsley, City Manager Attachments: Resolution for Adoption APPROVED: ~,~,. ' ~ 3:MOU/ASRMOU c~n---d~ace HorSier, Cily Manager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE UKIAH FIRE UNIT WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Ukiah Fire Unit; and WHEREAS, a Memorandum of Understanding has been arrived at; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that this Memorandum of Understanding is hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement for the fiscal year 1999-2000. NOW, BE IT FURTHER RESOLVED that Randy Nickolaus, of Nickolaus and Haeg, is hereby authorized to sign this Memorandum of Understanding, having negotiated on behalf of the City as its representative for this agreement. PASSED AND ADOPTED this 16th day of February, 2000, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: jim Mastir{', 'MaYor Marie Ulvila, City Clerk 2:PER\RESFIRE