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Home My WebLink About2019-06-05 Agenda �l ip U{f �Iqf Ukiah City Council Special and Regular Meetings AGENDA Civic Center Council Chamber ♦300 Seminary Avenue♦Ukiah, CA 95482 June 5, 2019 - 4:00 PM 4:00 P.M. - SPECIAL MEETING - FISCAL YEAR 2019-20 BUDGET WORKSHOP City-Wide Overview and Review of the Draft 2019-20 Fiscal Year City Budget and Capital Improvement Plan. Recommended Action: The City Council will review and discuss the Draft 2019-20 Fiscal Year City Budget and Capital Improvement Plan CIP-5 year-FY1920-Council Presentation, 6-5-19.pdf Vehicle Justification: Sheets - FY 19-20.pdf 6:00 P.M. - REGULAR MEETING 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Presentation: Northern: California Outdoor Education and MentoringProgram. Recommended Action: Receive presentation. None 3.b. WEST Business Development Center Presentation. Recommended Action: Receive presentation by WEST Business Development Center regarding their activities and services. None 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Approval of the April 29, 2019, Special Meeting Minutes. Recommended Action: Approve the April 29, 2019, Special Meeting Minutes. Attachment 1- Draft Minutes of April 29, 2019 Page 1 of 6 5b. Approval ofthe May 14, 2019, Special Meeting Minutes. Recommended Action: Approve the May 14, 2019, Special Meeting Minutes. Attachment l Draft Minutes ofMay l4, 2019 5.C. Approval ofthe May l5, 2Ol9, Regular Meeting Minutes. Recommended Action: Approve the Minutes of May 15, 2019, Regular Meeting, as submitted. Attachment l Draft Minutes ofMay l5, 2019 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)the time within which the decision of the City Boards and Agencies may be judicially challenged. 7 CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Counoi|mombor or a citizen in which event the item will boconsidered atthe completion ofall other items onthe agenda. The motion bythe City Council onthe Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.8. Notification of Publishing Services byUkiah Daily Journal for Fiscal Year 2Ol9/2O2O, inthe Amount of$6.25per Column Inch for the First Insertion and $4.26per Column Inch for Each Subsequent Insertion ofthe Same Advertisement. Recommended Action: Receive and approve notification/agreement mfthe legal publishing services mfUkiah Daily Journal for fiscal year 2O19/2O2O. inthe amount mf$6.25 per column inch for the first issue and $4.26 per column inch for additional issues. Attachment l Ukiah Daily Journal Rate Structure 7.b. Adoption ofResolution Making Reappointment ofJeanne Wetzel Chinn tothe Paths, Open Space, and Creeks Commission. Recommended Action: Adopt resolution reappointing Jeanne Wetzel Chinn to the Paths, Open Space, and Creeks Commission (POSCC). Attachment Policy Resolution Attachment Application Attachment Nomination Attachment Proposed Resolution 7.C. Adoption of Resolution Adopting the 2019 Records Retention Schedule for the City of Ukiah. Recommended Action: Adopt the Resolution Adopting the 2O19Records Retention Schedule for the City mfUkiah. Attachment Resolution 2017-22 Attachment Proposed Resolution with Exhibit A 2019 Records Retention Schedule 7.d. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the Amount of$l5,lO3.85for Quarterly Water Sampling and Completion ofChemical Examination Reports for the Ukiah Landfill. Recommended Action: Receive and file report mfacquisition mfprofessional services from Alpha Analytical Laboratories, Inc. in the amount mf$15.1O%.85for quarterly water sampling and completion of chemical examination reports for the Ukiah Landfill. Report issubmitted pursuant tmCity Code. Attachment Alpha Analytical Invoices -January 2019 Page 2of6 7.e. Authorize anAgreement with ABDEngineering & Design for Design andC}ualbvContnol Services for the Council Chamber Audio/Visual Upgrade Project. Recommended Action: Approve an agreement with ABD Engineering & Design for Design and Quality Control Services for the Council Chamber Audio/Visual Upgrade Project inthe amount of$28,160. Attachment RFP Council Chamber Audio Visual Upgrade Design &kQuality Control Attachment P-2703 Ukiah Council Chambers Replacement AVDesign 7i Report of Acquisition of Professional Sen/ices from KAunselle Civil Engineering in the Amount of$l6,5OOfor aTopographic Survey ofthe Ukiah Landfill. Recommended Action: Receive and file report mnacquisition mfservices from k0unseUe Civil Engineering in the Amount of$16,500 for a topographic survey of the Ukiah Landfill as required for landfill closure project. Attachment lAgreement Ukiah Landfill TopoSurvey 7.9. Notification ofPurchase ofServices from Crawford & Associates inthe Amount of$l4,83O for Emergency Geo-technical Services atthe Water Treatment Plant and Approval of Corresponding Budget Amendment. Recommended Action: Receive Notification of Purchase of Services from Crawford &. Associates in the Amount of$14,830 for Emergency Geo-technical Services at the Water Treatment Plant and Approval mfCorresponding Budget Amendment. Attachment#1 Crawford and Associates Executed Contract-VVTP Backwash Basins 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. |fthere ieamatter ofbusiness onthe agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agonda, you may doeoatthis time. In order for everyone to be heard, please limit your comments to three(3) minutes per person and not more than ten (1O) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject ienot listed onthe agenda. 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PMJ 12 UNFINISHED BUSINESS 12.8. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Request for Authorization for the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC. Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC)| consider request for funding from EDFC| and authorize the City Manager to negotiate and execute Performance Agreement between the City mfUkiah and EDFC. Attachment l Performance Agrmt 18-19 EDFC-Cityof Ukiah Executed 07-12-18. Attachment FYl8-l9Annual Performance Report Page 3of6 12.b. Update on Emergency Repair of Backwash Basins at Water Treatment Plant and Determine that Emergency Conditions Continue to Require the Repair of the Backwash Basins. Recommended Action: Determine that emergency conditions continue to require the repair of the backwash basins without competitive bidding. Attachment 1 - Resolution 2019-19 12-C. Reject Bids Received For Gobbi Street Underground District No. 3, Specification No. 19-03. ( UD) Recommended Action: Reject bids received for Gobbi Street Underground District No. 3, Specification No. 19-03, authorize staff to rebid and carry forward the available project funding in the FY 18/19 to FY 19/20 budget. Attachment 1 - Bid Results -Spec 19-03 Gobbi Street Undergrounding Project 13 NEW BUSINESS 13.a. Adopt Resolution and Authorize City Manager to Execute the Hazard Mitigation Grant Application. (EUD) Recommended Action: Adopt Resolution and authorize City Manager to execute the Hazard Mitigation Grant Application. Attachment 1 - EUD Fire Mitigation Grant Application Resolution 13-b. Receive Updates on City Council Committee and Ad Hoc Assignments and, if Necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). Recommended Action: Receive report(s). The Council may also consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachment 1 - 2019 City Council Special Assignments&Ad Hocs 14 CLOSED SESSION — CLOSED SESSION MAY HELD AT ANYTIME DURING THE MEETING. 14.a. Conference With Legal Counsel—Anticipated Litigation (Government Code Section 54956.9(d)) A. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: (Number of potential cases: 1.) B. Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Number of potential cases: 1) Recommended Action: Confer in Closed Session 14-b. Conference with Legal Counsel ® Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Confer in Closed Session 14-C. Conference with Legal Counsel ® Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex® LTD® et al® Mendocino County Superior Court, Case Page 4 of 6 No. SOUK® CVPT-15-66036 Recommended Action: Confer in Closed Session 14.d. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157- 050-01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session 14.e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 003-040-77; 003-040-78; 003-040-79 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Shapiro/Danco Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session 14.f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 002-273-19-00 and 002-273-30-00 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Bank of America Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session 14.g. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 002-192-14-00 (280 E. Stan ley) Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Onetogether Solutions Under Negotiation: Price &Terms of Payment Recommended Action: Confer in Closed Session 15 ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Page 5 of 6 Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Page 6 of 6