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Home My WebLink About2019-05-15 Packet 2 3 4 2 (arriving at 6:07 p.m.) MAYOR MULHEREN PRESIDING. The Pledge of Allegiance was led by Mayor Mulheren. Presentation was received. Community Services. 3 Community Services. – Water Resources. (COU No. 1819-210) Community Services. (2019-20) Community Services. No public comment was received. City Manager Sangiacomo informed the Council that per resolution 2018-45 (legislative policy) a letter to Governor Gavin Newsom regarding funding for vegetation management along the North Coast Railroad Authority corridor, would be given to the Mayor for consideration and possible signature. 4 (2019-21) 5 THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:55 P.M. Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 6 No report out was received. 7 2 3 CITY OF UKIAHAttachment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF APRIL FUNDS: 100General Fund$390,446.46700Sanitary Disposal Site Fund$5,197.99 105Measure S General Fund701Landfill Corrective Fund 110Special General Fund702Disposal Closure Reserve Fund 120Streets Capital Improvement704Post Closure Fund - Solid Waste$0.00 201Worker's Comp Fund$251,378.96720Golf Fund$1,390.07 202Liability Fund730Confernence Center Fund$27,122.80 203Garage Fund$9,916.26750Visit Ukiah $2,602.60 204Purchasing Fund $2,062.16777Airport Fund$10,997.77 205Billing & Collections Fund$16,106.08778Airport Capital Improvement Fund$7,199.75 206Public Safety Dispatch Fund$21,117.57779Special Aviation Fund$14,894.09 207Payroll Posting Fund$260,503.57800Electric Fund$1,276,490.92 208Building Maintenance/Corp Yard Fund$22,777.35801Electric Capital Reserve Fund$33,825.12 209IT Fund$18,529.77803Lake Mendocino Bond Reserve 220Equipment Reserve Fund805Street Lighting Fund$9,086.50 249City Housing Bond Program$100,000.00806Public Benefits Fund$20,426.93 250Special Revenue Fund$132.22820Water Fund$49,051.16 251 Special Projects Reserve Fund 822Water Capital Improvement Fund 253 CITY PROP 172$14,696.48830Recycled Water Fund$571,548.20 300Park Development Fund 301Anton Stadium Fund$0.00840City/District Sewer Fund $238,381.09 302Observatory Park Fund$710.00841Sewer Contruction Fund 304Swimming Pool Fund $0.00843Sewer Capital Fund 305Riverside Park Fund$0.00900Special Deposit Trust$10,592.60 306Skate Park Fund$0.00901General Service (Accts Recv)$2,490.57 310Museum Grants902U.S.W. Billing & Collection$65,005.62 311Alex Rorbaugh Recreation Center Fund$3,761.56903Public Safety - AB 109$0.00 312Downtown Business Improvement Fund$4,404.28905Federal Emergency Shelter Grant 313LMIHF Housing Asset Fund905Mendocino Emergency Service Authority 314Winter Special Events911Russian River Watershed Association$43,155.84 5002106 Gas Tax Fund915UVFD $8,005.92 5012107 Gas Tax Fund916UVFD PROP 172$14,696.51 5032105 Gas Tax Fund917UVFD Measure B 505Signalization Fund918UVFD Mitigation$1,361.79 506Bridge Fund940Sanitation District Special Fund$8,168.51 5071998 STIP Augmentation Fund943Sanitation District Capital Improvement Fund 508SB325 Reimbursement Fund952REDIP Sewer Enterprise Fund 509S.T.P. Fund960Community Redevelopment Agency 510Trans-Traffic Congest Relief Fund961RDA Housing Pass-Through 511Rail Trail Fund$39,091.44962Redevelopment Housing Fund 600Community Development Block Grant963Housing Debt 601EDBG 94-333 Revolving Loan964RDA Capital Pass-Through 602Community Development Fund965Redevelopment Capital Improvement Fund 60308-HOME-4688966Redevelopment Debt Service$123,740.00 604CDBG Grant 09-STBG-6417967Housing Bond Proceeds 60511-HOME-7654 Fund$0.00968Non-Housing Bond Proceeds 606CDBG Grant 10-EDEF-7261969RDA Obligation Retirement Fund 607Prop 84 Grant Fund844/944Sewer Capital Projects Fund$87,281.65 60913-CDBG-8940 610City RDA Projects Fund 630Asset Seizure Fund 631Asset Seizure Fund (Drug/Alcohol) 633H & S Education 11489(B)(2)(A1)$1,000.00Retainage Withheld$34,580.70 634Federal Asset Seizure Grants611CDBG 16-CDBG-11147$10,851.25 635SUP Law Enforcement Service Fund 637Local Law Enforcement Block Grant 638Asset Forfeiture 11470.2 H & S 639Special Revenue - Police$0.00 640Parking District Fund$1,465.25 691Museum Fund$5,122.89 PAYROLL CHECK NUMBERS: 506961-506979TOTAL DEMAND PAYMENTS- A/P CHECKS$3,841,368.25 DIRECT DEPOSIT NUMBERS: 92427-92643TOTAL DEMAND PAYMENTS-WIRES* & EFT's$83.00 PAYROLL PERIOD: 3/24/19-4/6/19TOTAL PAYROLL CHECKS & DIRECT DEPOSITS$890,056.31 TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS) PAYROLL CHECK NUMBERS: 506980-507011$568,680.32 DIRECT DEPOSIT NUMBERS: 92644-92854* vendor name( if applicable) PAYROLL PERIOD: 4/7/19-4/20/19 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: TOTAL PAYMENTS$5,300,187.88 3032081, 3032268, 3032163, 3032332, 3032188, 3032361, 3032604, 3032602, 3032606, 3032494, 3032599, 3031699 MANUAL CHECK NUMBERS: 506959, 506960 WIRE TRANSFER NUMBERS: N/A CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on _________________________. City Clerk APPROVAL OF CITY MANAGERCERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same.I have audited this Register and approve for accuracy and available funds. 4 ____________________________________________________________________________________________ City ManagerDirector of Finance Account Code Summary Attachment 2 10000000General Fund20526430Electric Department - Meter Readers 10010000City Council20620231Ukiah Dispatch 10011100City Clerk20620232Ft Bragg Dispatch 10011300Elections20700000Payroll Posting Fund 10012100City Manager20822500Building Maintenance 10012200Administrative Support20824300Corporation Yard 10012400Miscellaneous General Government20922900IT Fund 10013400Finance Department22013300FA Replace - Finance UB 10014000City Attorney22020200FA Replace - Police Operations 10015100Treasury Management22021210FA Replace - Fire Administration 10016100Human Resources22022900FA Replace - Information Technology 10017100Economic Development22024100FA Replace - Garage 10018000Community Outreach 22024220FA Replace - Streets 10020217Animal Control 22024413FA Replace - Water Distribution Cap 10022100Parks 22024414FA Replace - Water Distribution O&M 10022300Aquatics22024421FA Replace - City Wastewater 10022800Recreation 25024210Engineering Reserve 10022810Recreation Administration25024300Corporation Yard Reserve 10022821Adult Basketball 25122900CIP - IT 10022822Adult Softball25123100CIP - Planning 10022824Co-Ed Volleyball25124210CIP - Engineering 10022831Youth Basketball25124220CIP - Streets 10022832Youth Softball25124410CIP - Water 10022840Day Camp25124421CIP - City Wastewater 10022850Classes & Clinics25126410CIP - Electric 10022860Special Activities30022200Park Development 10023100Community Planning30122210Anton Stadium 10023320Building Inspection30222220Observatory Park 10024210Engineering30522250Riverside Park 10024214Traffic Signals30622260Skate Park 10024620Streets 30822280Project Planning 10024224Storm Drains31022700Museum Grant 10514000Police - City Attorney31122000Alex Rorabaugh Recreation Center 10520210Patrol31217100Downtown Business Improvement District 10520214Police Reserves50524210Engineering - Signalization Fund 10520216COPS Grant50624210Capital Engineering 10520218Police - CSO50824210SB325 - Engineering 10520224Police - Major Crimes Task Force50824220SB325 - Streets 10521210Fire Administration50924210STP - Engineering 10521312Fire Volunteer Station50924220STP - Streets 20112400Worker's Compensation Fund51024220Trans - Traffic Slurry Seal 20212400Liability Fund 510X9999Trans -Traffic Project 20324100Garage Fund60217441Grant - CDBG 602 20413500Purchasing Fund60317442Grant - HOME 603 20513300Billing and Collections60417441Grant - CDBG 604 20514000Billing and Collections - City Attorney60517442Grant - HOME 605 5 20524412Water Department - Meter Readers60517461First Time Homebuyer Program Account Code Summary Attachment 2 60517462FTHB Activity Delivery80026130Electric Substation 60517467FTHB - PIR80026140Reimbursable Work for Others 60600000CDBG Grant 10-EDEF-7261 Fund80026200Electric Metering 60617441Grant - CDBG 60680026300Electric Generation 60617451General Administration80026312Mendocino Hydro 60617452AD ED Direct Financial Assistance80026330Hydro Electric 60617453ED Direct Financial Assistance80026400Electric Administration 60717443Grant Prop 8480026410Electric General Administration 60724413Prop 84 Water Distribution Cap80026430Interdepartmental Charges 6090000013-CDBG-894080326330Hydro Plant 6091745813-CDBG-894080526610Street Lighting 63020210Asset Seizure Expenditure80626500Public Benefit 63120210Drug & Alcohol Education82027110Water 63320210H&S Asset Seizure Expenditure 82027111Water - Production O&M 63420250Fed Asset Seizure Expenditure 82027113Water - Distribution Capital 63520210SLESF82027114Water - Distribution O&M 63820210Asset Forfeiture 11470 82027115Water - Production Capital 64020213Parking Enforcement82227113Water - Distribution Capital 69122700Museum84027220Wastewater 70024500Landfill 70084027221Wastewater City - O&M 70224500Landfill Closure84027222Wastewater City - Capital 70424500Landfill Post closure84027225Wastewater Treatment - O&M 72022400Golf84027226Wastewater Treatment - Capital 73022600Conference Center84227220Wastewater 75017110Visit Ukiah84327222Wastewater City - Capital 77725200Airport Operations84427221Wastewater City Capital - O&M 77817411FAA Grant84427222Wastewater City - Capital 80026100Electric Administration90000000Special Deposit Trust Fund 80026110Electric Overhead91190100Russian River Watershed Assoc 80026120Electric Underground96900000Successor Agency 80100000 Infrastructure 6 hĬƆĻĭƷ /ƚķĻ {ǒƒƒğƩǤ Attachment 3 12102INVENTORY OF SUPPLIES52526FRAUD INVEST. ASSESSMENT 12103STORES PURCHASES52527A.D.P. PREMIUM & DEDUCTIBLE 12104INVENTORY - PURCHASES52528LIABILITY INSURANCE 12105STORES ISSUES52529EARTHQUAKE & FLOOD PREMIUMS 51211PERS UNFUNDED LIABILITY52530POLLUTION-ENVIRON INS PREMIUM 51280OVERTIME/CALLOUT MEALS52531UMEMPLOY. INS EXPENSE 51285CALLOUT MILEAGE REIMBURSEMENTS52532SAFETY & TRAINING SUPPORT 52100CONTRACTED SERVICES52600RENT 52107CONTRACTED SERVICES-EIR52841SUCCESSOR AGENCY ADMIN 52108CONTRACT SERVICES-GPU54100SUPPLIES 52110AMBULANCE BILLING54101POSTAGE 52111MAINT. CONTRCTS - DEFIBRULATOR54102SMALL TOOLS 52112M. S. OVERSIGHT54105PHOTOGRAPHIC EXPENSE 52113PLANNING STUDIES54106SPECIALTY SUPPLIES 52114COMPLIANCE STUDIES54120PW - SPECIAL SUPPLIES 52120LABOR CHARGES FROM OTHER DEPAR54121PW - ASPHALT CONCRETE 52130EDUCATIONAL & MARKETING MATL'S54122PW - AGGREGATE BASE 52131ASSISTANCE TO SENIORS54123PW - CRACK SEALANT 52132EMERGENCY ASSISTANCE54124PW - CONCRETE/SUPPLIES 52133MONTHLY DISCOUNT PROGRAM54125PW - TRAFFIC PAINT 52134CONTRACT ADMINISTRATION54126PW-PREMARKS 52135ENERGY CONSERVATION PROGRAM54127PW - SIGN POSTS/SHEETING 52136PHOTOVOLTAIC RATES/INCENTIVE54128PW - COLD PATCH MATERIAL 52137PUBLIC BENEFITS PROGRAM MGMT54129PW - TACK OIL 52138NCPA PUBLIC BENEFITS PROGRAM54130PW - SAFETY 52139RESEARCH, DEVELOPMENT & DEMO54131PW - BARRICADES & CONES 52140LITIGATION EXPENSES54160HR - CITY LIABILITY & CONTRACT 52145DETACHMENT-SEWER-UVSD54161HR - BACKGROUND & PHYSICALS 52150LEGAL SERVICES/EXPENSES54162HR - ADVERTISING 52151AFLAC & PERS INSUR ADMIN FEES54163HR - INTERVIEW SUPPLIES 52170UKIAH WASTE SOLUTIONS54164HR - FORMS & OTHER DIV. EXP. 52171RESIDENTIAL BILLING CHARGE54165HR - NEW EMPLOYEE FINGERPRINT 52172COMMERCIAL OVERSIGHT FEE54166HR - DOT TESTING PROGRAM 52180SECURITY SERVICES54167HR - EMPLOYEE DEVELOPMENT 52301PROPERTY TAX ADMIN FEE54168HR - REMIF SAFETY TRNG & SUPPO 52302AMBULANCE FEES54201PRISONER EXPENSE 52303REHIT SUPPORT54202MAJOR CRIME INVETIGATIONS 52304LAFCO FEES AND PROP TAX EXP54320SOFTWARE 52500TRUSTEE FEES54330COMPUTER AND TECHNOLOGY 52510ADVERTISING & PROMOTION54500EQUIP RENTS AND LEASES 52515ADVERTISING & PUBLICATION54700FINES & PENALTIES 52521LIABILITY INSURANCE PREMIUM55100TELEPHONE 52522LIABILITY INSURANCE DEDUCT55200PG&E 52523BOILER/MACHINERY PREMIUMS55210UTILITIES 52524PROPERTY INSURANCE56100VEHICLE & EQUIPMENT MAINT. & R 7 52525WORKER'S COMP. EXPENSE56110CITY GARAGE - PARTS 56121R & M RADIO EQUIPMENT56111CITY GARAGE - LABOR 56122R & M NON-AUTO EMS EQUIPMENT56112EQUIPMENT PARTS FOR RESALE 56123R & M COMPUTERS56120EQUIPMENT MAINTENANCE & REPAIR 56124MAINT CONTRACT DEFIBULATORS80235SYSTEM MAINTENANCE 56130EXTERNAL SERVICES80236EMERGENCY/CONTINGENCY 56210FUEL & FLUIDS90100LOAN PROCEEDS 56300BUILDING MAINT. & REPAIR90101LOAN PAYMENT RECEIVED 56410EQUIPMENT RENTAL - PRIVATE90301LOAN REPAYMENT 56504FACILITY MAINTENANCE & REPAIR90410BOND PROCEEDS 56600AIRFIELD MAINTENANCE & REPAIR 56700LANDFILL CLOSURE EXPENSE 57100CONFERENCE & TRAINING 57101CONF & TRAINING-AQUATICS 57102CONF & TRAINING-PARKS STAFF 57200MEETINGS 57300MEMBERSHIPS & SUBSCRIPTIONS 58101NCPA PLANT GENERATION 58102NCPA POWER PURCHASES 58103NCPA TRANSMISSION 58104NCPA MANAGEMENT SERVICES 58105NCPA THIRD PARTY SALES 58106NCPA PASS THROUGH COSTS 58107NCPA COMMITMENTS ACTIVITY 58201WATER PURCHASES 58202WATER TREATMENT PLANT CHEMICAL 58401AVIATION FUEL 58410GARAGE LUBRICANTS & PARTS 58510REIMBRSABLE JOBS 59100PROPERTY TAXES PAID 59101FEES 59102FRANCHISE FEES 59350PURCHASE DISCOUNTS TAKEN 59400OTHER EXPENSES 70101LOAN PAYMENTS MADE 70102BOND INTEREST PAYMENTS 70110BOND ISSUANCE COSTS 70201LOAN PRINCIPAL PAYMENTS 70202BOND PRINCIPAL PAYMENTS 80100MACHINERY & EQUIPMENT 80200BUILDINGS ACQUISITION 80210LAND ACQUISITION 80220BUILDING IMPROVEMENTS 80230INFRASTRUCTURE 80231RECYCLING STUDY 50% GRANT MATC 80232LINE REPLACEMENTS 80233MAIN REPLACEMENTS 8 80234INFLOW/INFILTRATION 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 56 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 83 84 85 86 87 2 3 4 5 6 7 8 9 : 21 22 ATTACHMENT 7 RESOLUTION NO. 2019- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RENEWAL AND CONTINUING OF A PROCLAMATION OF A LOCAL EMERGENCY FOR THE CITY OF UKIAH WHEREAS: 1. On February 27, 2019, under the authority in Ukiah City Code Section 5125 (Ordinance No. 995, §1), the Director of Emergency Servict proclaimed the existence of a local emergency as a result of conditions created by the severe winter storm affecting the City of Ukiah C); and 2. On March 6, 2019, City Council adopted Resolution 2019-8 ratifying the Dir February 27, 2019 proclamation of a local emergenc and proclaimed and ordered that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council. 3. On March 20, 2019, City Council approved the renewal and continuing of the Local Emergency Resolution Proclamation. 4. On April 3, 2019, City Council approved the renewal and continuing of the Local Emergency Resolution Proclamation. 5. On April 17, 2019, City Council approved the renewal and continuing of the Local Emergency Resolution Proclamation. 6. On May 1, 2019, City Council approved the renewal and continuing of the Local Emergency Resolution Proclamation. 7. Impacts from heavy rainfall continue as soils are saturated, run-off continues, conditions at the C Wastewater Treatment Plant continue to be at risk, all of which threaten to continue or create local emergency conditions; and th 8. The City Council will review this declaration at its June 19 regular meeting, occurring not more than 45 days from the date this resolution is adopted; NOW, THEREFORE, BE IT RESOLVED that the local emergency continues to exist and shall be deemed to continue until it is further reviewed by the City Council at its regular meeting on June 19, 2019. BEIT FURTHER RESOLVED that the City Council hereby proclaims and orders that during the existence of a local emergency, the powers, functions, and duties of the Director of Emergency Services and the emergency organization of the City shall be those prescribed by (1) state law, (2) City ordinances and resolutions adopted by the City Council and (3) the City Operational Area Emergency Plan, as approved by the City Council. BEIT FURTHER RESOLVED that a copy of this declaration shall be forwarded to the County of Mendocino Office of Emergency Services (OES) with a request that OES forward the Resolution to California Office of Emergency Services Director, Mark Ghilarducci for concurrence of a local emergency. th PASSED AND ADOPTED this 15 day of May 2019, by the following roll call vote: AYES: NOES: 23 ABSENT: ABSTAIN: ATTACHMENT 7 Maureen Mulheren, Mayor ATTEST: Kristine Lawler, City Clerk 24 2 3 4 5 6 7 8 9 : 21 22 23 24 2 3 4 5 6 7 8 2 3 REQUEST FOR BID 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 P: (707) 467-5719 DATE: 4/2/19 Bids may be emailed, faxed, or hand delivered, to the contact information listed REQ. NO. E37690 herein, and by the specified deadline, or the bid will be rejected. BIDS WILL BE RECEIVED UNTIL Submitted by:1:30 p.m., April 25th 2019 (Company Name AT THE OFFICE OF THE BUYER & Address)300 SEMINARY AVE. CITY of UKIAH BY:Seth Strader Email: sstrader@cityofukiah.com BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE All necessary labor, equipment and materials to convert an existing AVGAS storage container 1 Lump Sum to Jet A Storage per attached Specification E37690. Tax (8.875 %): Shipping: TOTAL: Payment Terms:N30 SIGNATURE:DATE:LEAD TIME ARO : PRINT NAME:PHONE:EMAIL: UFSNT; 1.LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent (5%), up to a maximum allowance of $2,500, on any bid for supplies, equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1) conducts business in an office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location, and 3) has conducted business in compliance with 1) and 2) for not less than six (6) months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receive the local preference. In the event that there is a tie bid, where one bidder is local, the other is not, and the bid is equal in price and quality, the award shall go to the Local Vendor. 2.Right is reserved to reject any and all bids. 3.Right is reserved to accept separate items unless specifically denied by bidder. 4.Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 5.In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased 4 costs. 6.The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 7.In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless a different time period is specified in RFB. 8.Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above. REQUEST FOR BID City of Ukiah Specification E37690 AVGAS Storage Conversion to Jet A Storage April 2nd, 2019 Non-Mandatory Pre-Bid Meeting: 10 a.m., April 16th, 2019 Ukiah Municipal Airport, 1403 S. State Street, Ukiah California 95482 Bid Due Date 1:30 p.m., April 25th, 2019 5 City of Ukiah AVGAS Storage conversion to Jet A Storage - RFB I. Introduction City of Ukiah is seeking bids from qualified Contractors that include all necessary labor, equipment and materials to convert an existing AVGAS storage container to Jet A storage, at the City of Ukiah Municipal Airport, 1403 S State St, Ukiah, CA 95482. II. Bid Procedure PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase under Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law encourages the Purchasing Officer to use modern communications, including the telephone, e-mail and the contact the Purchasing Officer if you would like to be placed III. Contact Person The City has designated Seth Strader, Buyer, as the contact person for questions related to the work requested. Questions are to be submitted in writing, and can be done so by e-mail at sstrader@cityofukiah.com. IV. Pre-Bid Meeting Non-Mandatory A qualified representative of the Contractor is requested to attend a pre-bid meeting at the designated date, time and location below. Attendance at this conference is non-mandatory. There will be no other opportunities given to inspect the job site. The purpose of this meeting will be to clarify the contents of this bid request in order to prevent any as to the requirements of this solicitation or any apparent omission or discrepancy should be presented to the City at this meeting. The City will then determine the appropriate action necessary, if any, and may issue a written amendment to the bid request. Oral statements or instructions will not constitute an amendment to this solicitation. Bid Conference Date: April 16th, 2019 Bid Conference Time: 10:00 a.m. Bid Conference Location: City of Ukiah Municipal Airport, 1403 S State St, Ukiah, CA V. Bid Submittal Instructions Bids can be submitted in hardcopy, fax, or by email. Bids are due on or before 1:30 p.m., April th 25th 2019 to: City of Ukiah Purchasing Department Attn: Seth Strader, Buyer 411 West Clay Street Phone: (707)467-5719 Fax: (707)463-6204 Email: sstrader@cityofukiah.com It will be the sole responsibility of the bidders to have their bids delivered to the City before the closing hour and date. Late bids will not be considered and will be returned unopened to the sender. The City will not 2 6 City of Ukiah AVGAS Storage conversion to Jet A Storage - RFB be responsible for any cost incurred by the Contractor in preparation of their bid response. VI. Scope of Work The City of Ukiah requests bids that include all necessary labor, equipment and materials to prepare, clean, coat interior and convert existing 12,000 gallon AVGAS storage tank (see attachment A) to Jet A storage and connect to current Jet A filter and pump skid (see attachment B). The following is a list of items to be included in scope. Existing 12,000-gallon compartment of tank may have approximately 350 gallons. Contractor is to pump out remaining fuel into 55 gallon barrels. Fuel is to be left on site for City to dispose of. Enter tank and remove sludge and remaining fluids into 55 gal steel open top UN approved barrels. Disposal of barrels will be provided by City. Remove floating suction to complete lining project. Sandblast internal shell of the tank to a near white metal blast profile. The sand will be removed into a drop-box disposed of. Apply an epoxy lining that is suitable for Jet A fuel systems to the interior of the entire tank. Install piping to current Jet A pump and filter skid, replace current gate valve at filter and pump skid T with appropriate ball valve. Close the man-way using new gasket and bolts. (see attachment B) Work to be done in accordance of OSHA Standards and Enforcement (29 CFR 1910) VII. Measurement and Payment The bid price for this work shall be lump sum, and consist of all labor materials, equipment, applicable fees, including tax (8.875%) and freight necessary to perform the work as described in this bid specification. VIII. Terms The City asks that vendors specify their desired payment preferences in their bid response. The actual payment terms of the contract will be open for negotiation during the contract phase. If no special payments are requested prior to issuing the work, the City will assume net 30 terms. The City reserves the right to award to the lowest, responsible bidder. The City also reserves the right to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. In addition, the City reserves the right to make the selection of specific parts of a bid, or multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City reserves the right to reject any or all bids. IX. Warranty Unless otherwise indicated, the Contractor must provide a 1-year workmanship warranty from the date of final acceptance. The Contractor shall replace promptly and at his own expense any materials and/or 3 7 City of Ukiah AVGAS Storage conversion to Jet AStorage-RFB workmanship which fail during this warranty period. X. Bidder Qualifications The City will satisfy itself that the potential contractors are reputable firms with a proven track record and a proven product. Contractors are asked to provide the information requested under Work Performance History Capability. References are to be those who you have performed similar scope of work as asked for in this RFB. References are to include the contact name and phone number. A minimum of three references are requested. XI. Insurance Requirements see Attachment C. Contractors shall furnish to the City, upon award of contract, Compensation laws of the State of California, Comprehensive General Liability and Business Auto Insurance with policy limits of not less than $2,000,000 naming the City as an additional insured party. It is highly recommended that contractors confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance requirements, that contractor may be disqualified from award of the contract. If you have questions regarding -463-6287. XII. License and Additional Requirements 1) Compliance with Laws and Regulations: All materials, parts and equipment furnished pursuant to these specifications shall be in compliance with the laws and regulations of the State of California and OSHA. The contractor shall, if requested by the City, supply certification and evidence of such compliance. 2) Legal Requirements and Permits: The contractor agrees to fully comply with all local, City, State and Federal laws, regulations and ordinances governing performance of contractual services required, and it will be the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances, including the actual cost of licenses. 3) License Requirements: Bidder/Contractor must possess a current license and a City of Ukiah business license. (For information business license, please contact Liz Frausto, City of Ukiah Finance Department at 707-463-6215.) a) The Contractor shall possess a valid State of California Class A License. Bidder shall provide proof of possession of the proper licenses and certificates of registration necessary to perform the work. Employees actually performing the tasks shall provide proof of proper certificates of registration for same. b) The bidder shall keep in force a City of Ukiah business license for the extent of the project. c) Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper licenses, certificates and proof of insurance for work performed. 4) Notice to Bidders Contractor Registration and Prevailing Wages No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 \[with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)\]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Public Works Small Project Exemption: Small project exemption means that contractors who 8 work exclusively on small projects are not required to register as public works contractors or file 4 City of Ukiah AVGAS Storage conversion to Jet AStorage-RFB electronic certified payroll reports for those projects. However, prevailing wages must still be paid on projects with small project exemption. Contractors are still required to maintain certified Office upon request. Small project exemption is applied based on the amount of the entire project, not a contractors subcontracted amount of the project. Small project exemption applies for all public works projects that do not exceed: $25,000 for new construction, alteration, installation, demolition or repair; and $15,000 for maintenance. Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project under this contract shall be paid, pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done can be reviewed at Website: www.dir.ca.gov/dlsr/pwd/northern.html . The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractor and subcontractors to furnish electronic certified payroll records directly to DLSE. contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 9 5 City of Ukiah AVGAS Storage conversion to Jet AStorage-RFB INDEMNIFY AND HOLD HARMLESS AGREEMENT Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnity, hold harmless and release the City, its officers, agents and employees, from and against any and all actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or entity, arising out of or in connection with the negligent or willful misconduct in the performance by contractor hereunder, whether or not there is concurrent, passive or active negligence on the part of the City, but excluding liability due to the sole active negligence or willful misconduct of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability benefits acts or other employee's benefits acts. Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with Contractor performance hereunder. The undersigned acknowledges that this document, together with the resulting purchase order issued by the City, the executed Short Form Construction Contract, the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage comprise a written agreement between the Contractor and the City binding on both parties. The undersigned declares they are familiar with the items specified and have carefully read the RFB specification/requirements, checked all of the figures stated on the specifications and accepts full responsibility for any error or omission in the preparation of this bid. This bid is submitted by, (check one) ____ Individual Owner ____ Partnership ____ Corporation _____ Other Legal Name of Bidder ___________________________________________________________ Address of Bidder ______________________________________________________________ Tax ID# ______________________________________________________________________ Phone Number______________________________ Fax Number ________________________ Expiration Date: DIR Public Works Contractor Registration #: By: ______________________________________________ Date _____________________ Signature Print or Type Name: ____________________________________________________________ Title : 6 City of Ukiah AVGAS Storage conversion to Jet AStorage-RFB WORK PERFORMANCE DATA HISTORY AND CAPABILITY: Provide the name, locations and a narrative statement on the work performed. WORK PERFORMED 1. COMPANY NAME: ______________________________________ CONTACT:____________________________________________ _______________________________________ ADDRESS:____________________________________________ _______________________________________ PHONE________________________________________________ ________________________________________ 2. COMPANY NAME: ______________________________________ _______________________________________ CONTACT_____________________________________________ _______________________________________ ADDRESS_____________________________________________ _______________________________________ PHONE:________________________________________________ _______________________________________ 3. COMPANY NAME: _____________________________________ _______________________________________ CONTACT:____________________________________________ _______________________________________ ADDRESS____________________________________________ _______________________________________ PHONE:______________________________________________ _______________________________________ 4. COMPANY NAME: ____________________________________ _______________________________________ CONTACT:___________________________________________ _______________________________________ ADDRESS:___________________________________________ _______________________________________ PHONE:_____________________________________________ _______________________________________ 5. COMPANY NAME: ____________________________________ _______________________________________ CONTACT:___________________________________________ _______________________________________ ADDRESS:___________________________________________ _______________________________________ PHONE:_____________________________________________ _______________________________________ 21 7 City of Ukiah AVGAS Storage conversion to Jet A Storage - RFB SUBCONTRACTORS: The bidder must submit a list of subcontractors whom he proposes to employ on the work with proper firm name and business address of each. 1)performed _____________________________________________________ _________________________________________________ _____________________________________________________ _________________________________________________ Address _________________________________________________ City/State/Zip ____________________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # 2)Subcontractors Name Work to be performed ___________________________________________________ _____________________________________________ ___________________________________________________ _____________________________________________ Address _____________________________________________ City/State/Zip __________________________________________________ ____________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # 3)Subcontractors Name Work to be performed __________________________________________________ _____________________________________________ ___________________________________________________ _____________________________________________ Address __________________________________________________ _____________________________________________ City/State/Zip ___________________________________________________ _____________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # 8 22 City of Ukiah AVGAS Storage conversion to Jet A Storage - RFB BIDDER/CONTRACTOR STATEMENT REGARDING INSURANCE COVERAGE (Submit with Bid) PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in the Request for Bid for: AVGAS Storage Conversion to Jet A Storage Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified. And we/I will comply with the provisions of Section 3700 of the Labor Code, w- insurance in accordance with the provisions of that code, before commencing the performance of the work specified. Please Print (Person, Firm, or Corporation) Signature of Authorized Representative Please Print (Name & Title of Authorized Representative) Date Phone Number 9 23 Attachment A 24 Attachment B 25 INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. I.Minimum Scope of Insurance Coverage shall be at least as broad as: A.Insurance Services Office Commercial General Liability coverage(Form No. CG 20 10 10 01 and Commercial General Liability Completed Operations Form No. CG 20 37 10 01). B.Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. insurance as required by the Sta Insurance. II.Minimum Limits of Insurance Contractor shall maintain limits no less than: A.General Liability: $2,000,000per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations.If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.Insurance must be written on an occurrence basis. B.Automobile Liability: $2,000,000per accident for bodily injury and property damage.Insurance must be written on an occurrence basis. C.sation III.Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The Citymay require the insurer toreduce or eliminate such deductibles or self-insured retentions withrespecttothe City, its officers, officials, employees and volunteers; or the Contractor toprovide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV.REQUIREDInsurance Provisions Proof ofgeneral liability and automobile liabilitypolicies are to contain, or be endorsedto contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSUREDwith respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of a B. . The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional ensationpolicy. Cprimary insurance 26 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Rev: 11/20/08 Page 1of 2 D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either p requested, has been given to the City. E. Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. V. RATING - Acceptability of Insurers Insurance is to be placed with admitted California insureno less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. VI.Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. VII.Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. If you have questions regarding our insurance requirements contact: Risk Manager (707) 463-6287 FAX (707) 463-6204 27 Rev: 11/20/08 Page 2 of 2 AVGAS Storage Conversion to Jet A Storage City of Ukiah Bid Opening:2019-04-25 GEMS ENVIRONMENTAL MGMT SVCS 1120 WILLOW PASS CT CONCORD, CA 945201006 Bid Items LƷĻƒ ϔLƷĻƒ 5ĻƭĭƩźƦƷźƚƓvǒğƓƷźƷǤ ƓźƷ ƚŅ aĻğƭǒƩĻ ƓźƷ tƩźĭĻLƷĻƒ ƚƷğƌ ALL NECESSARY LABOR, EQUIPMENT AND MATERIALS TO CONVERT AN EXISTING 1AVGAS STORAGE CONTAINER TO JET A 1L.S.$171,052.00$171,052.00 STORAGE PER ATTACHED SPECIFICATION E37690. $171,052.00 Total Bid Listed Subs 28 2 3 4 5 6 7 8 9 : 21 22 23 24 25 26 COU #1718155 CITY OF UKIAH AMENDMENT 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN COMMUNITY DEVELOPMENT SERVICES and THE CITY OF UKIAH This Amendment No. 1, entered on __________, 2019, revises the Agreement for Professional services dated November 22, 2017 between the City of Ukiah and Community Development Services, for professional consulting services relating to CDBG Business Assistance Program loan underwriting. This Amendment No. 1 adds an additional not-to-exceed amount of $10,000, for a total revised contract amount of $30,000. This Amendment No. 1 also extends the time period of the contract two years from November 22, 2017, as authorized under Section 3.1 of the Professional Services Agreement, to a new completion date of November 22, 2019. Except as expressly amended by this Agreement, all other terms and conditions of the agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: COMMUNITY DEVELOPMENT SERVICES BY: DATE: PRINTNAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK 27 2 3 CONTRACT BUUBDINFOU2 Contract number must appear on all invoices CITY OF UKIAH SUBMIT DUPLICATE INVOICES CONTRACT NO. 1415180 1516155 TO: ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 ACCTS. PAYABLE: (707) 463-6230 PAGE 1 OF 1 PURCH. DEPT: (707) 467-5777 PURCH. FAX: (707) 313-3831 DATE: 2/1/2016 VENDOR:SHIP TO: Evergreen Job & Safety Training, Inc.CITY OF UKIAH 328 Ironwood Circle1320 Airport Road Roseville, CA 95678Ukiah, CA 95482 FOB: Ukiah ACCOUNTITEMQUANTITYDESCRIPTIONUNIT PRICETOTAL 80026110.5210011 Lump Sum Provide Job & Safety Training to 10-12 Employees of the Electric Utility Department 80026120.52100with the folloing areas to be covered once each year. 74,954.88$74,954.88 1) CPR & First Aid and AED, 2) Excavations & Mechanical Equipment, 3) Transformers & & Electrical Theory, 4) Fall Protection - Classroom & field training 50% / 50%, 5) Substations, 6) U.R.D. (Underground Residential Distribution), 7) Heat Illness and Overhead Lines, 8) Electrical Burns & PPE, 9) E.R.P. (Emergency Rescue Procedures) Pole Top and Bucket Truck Rescue, 10) Grounding/Lock-out Tag-out Procedures (per City policy), 11) Hearing Conservation, 12) Hot Sticks and Grounds Testing, 13) Meter Safety/Single Phase & Poly Phase Meter Installation and Change Outs, 14) Rubber Glove Re-Certifications, 15) Enclosed Spaces and Energized Parts, 16) Job Briefings & Fork Lift Re-Certification, 17) Flagging & Traffic Control, 18) Live Line Tools and Grounds Testing Trainings to be held monthly at City property (Currrently) 1320 Airport Road. Trainings will be billed monthly after trainings are held at a rate of: Year One: $2,028/ meeting (12 Meetings) Year two & three: $2,109.12/meeting (24 meetings) 20526430.5710021 Lump SumProvide Job & Safety Training to 5-6 Employees of the Finance Department Meter Readers17,143.56$17,143.56 with the following areas to be covered once each year. 1) Single Phase & Poly Phase Meter Installation and Change Outs, 2) Meter Safety Procedures, 3) Basic Electrical Theory, 4) CPR, First Aid and AED, 5) Lock-Out Tag-out, 6) Hearing Conservation & P.P.E. Trainings to be held every other month at City property 300 Seminary Ave. Trainings will be billed after each training is held at a rate of: Year One: $927.68/meeting (6 meetings) Year Two & Three: $964.79/meeting (12 meetings) As per Bid Opening: 12/22/2015 Approved by Council: 1/20/2016 SUBTOTAL$92,098.44 TAX: Attachments listed below are included as part of the contract.TOTAL:$92,098.44 No other terms and conditions will be accepted unless agreed to and signed by both parties APPROVED BY: Attachments: Terms & Conditions MARY HORGER, PURCHASING SUPERVISOR | DATE Bid dated 12/8/15 ACCEPTED BY: 4 Jesse Langslet, Owner VENDOR'S COPY 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 1GENERALLY.TheseTermsandConditionsof9.PAYMENT.CitywillpaySellerafterreceiving Sale(“TermsandConditions”)applytoallpurchasesbyacceptableinvoicesformaterialsandsuppliesdelivered CityofUkiah.(Referredtoas“Buyer”).Thesupplierofandacceptedorservicesrenderedandaccepted.Citywill goodsandservicesunderthistransactionishereinnotpaycartage,shipping,packagingorboxingexpenses referredtoas“Seller”.Thegoodsorservicepurchasedunless specified in this order. are referred to as the “Purchase.” 10.INDEMNIFICATION.Selleragreestoindemnify 2.TERMSEXCLUSIVE.Buyerwillorderthegoodsandholdharmlessfromandagainstanyclaim,action, orservicesdescribedhereinonlyuponthetermsanddamages,costs(including,withoutlimitation,attorney’s conditionscontainedherein.Seller’sacceptanceofthisfees),injuries,orliability,arisingoutofthePurchaseorthe ordershalloccureitherthroughcommencementoforder,ortheirperformance.ShouldCitybenamedinany performanceunderthisorderoracknowledgmentofthissuit,orshouldanyclaimbebroughtagainstitbysuitor order.Byacceptingthisorder,Sellerwaivesalltermsandotherwise,whetherthesamebegroundlessornot,arising conditionscontainedinitsquotation,acknowledgment,outofthePurchaseororder,ortheirperformance,Seller invoiceorotherdocumentswhicharedifferentfromorwilldefendCity(atCity’srequestandwithcounsel additionaltothosecontainedhereinandallsuchdifferentsatisfactorytoCity)andindemnifyCityforanyjudgment oradditionaltermsandconditionsshallbenullandvoid.renderedagainstitoranysumspaidoutinsettlementor SELLERMAYNOTCHANGEMATERIALOFotherwise.Forpurposesofthissection“City”includes MANUFACTURE,SOURCESOFSUPPLY,City’sofficers,electedofficials,andemployees.This MANUFACTURINGPROCESSORLOCATIONWITHOUTparagraph9willsurviveterminationofthisorder.The THE PRIOR WRITTEN CONSENT OF BUYER.requirementsastothetypesandlimitsofinsurance coveragetobemaintainedbySeller,andanyapprovalof 3.INSPECTION.AllgoodsshallbereceivedsubjectsuchinsurancebyCity,arenotintendedtoandwillnotin toBuyer’sinspectionandrejection.Defectivegoodsandanymannerlimitorqualifytheliabilitiesandobligations goodsotherwisenotconformingtothisordershallbeheldotherwiseassumedbySellerpursuanttothisorder, forSeller’sinstructionandatSeller’srisk,andifSellersoincluding,withoutlimitation,totheprovisionsconcerning directs,shallbereturnedatSeller’sexpense.Nodefectiveindemnification. goodsshallbereplacedwithoutanewpurchaseorder. PaymentbyBuyershallnotbeconstruedasan11.WARRANTY.SelleragreesthatthePurchaseis acceptanceofgoods.BuyermayreturntoSelleranycoveredbythemostfavorablecommercialwarrantiesthe non-defective,excessgoodswithinthirty(30)daysofSellergivestoanycustomerforthesameorsubstantially receiving them.similarsuppliesorservices,orsuchothermorefavorable warrantiesasisspecifiedinthisorder.Warrantieswillbe 4.CHANGES.Citymaymakechangeswithintheeffectivenotwithstandinganyinspectionoracceptanceof generalscopeofthisorderindrawingsandspecificationsthe Purchase by City. forspeciallymanufacturedsupplies,placeofdelivery, methodofshipmentorpackingoftheorderbygiving12.ASSIGNMENT.Citymayassignthisorder. noticetoSellerandsubsequentlyconfirmingsuchchangesExceptastoanypaymentdueunderthisorder,Sellermay inwriting.IfsuchchangesaffectthecostoforthetimenotassignorsubcontracttheorderwithoutCity’swritten requiredforperformanceofthisorder,anequitableapproval.ShouldCitygiveconsent,itwillnotrelieveSeller adjustmentinthepriceordeliveryorbothmustbemade.fromanyobligationsunderthisorderandanytransfereeor NochangebySellerisallowedwithoutCity’swrittensubcontractor will be considered Seller’s agent. approval.AnyclaimbySellerforanadjustmentunderthis sectionmustbemadeinwritingwithinthirty(30)daysfrom13.INSURANCE.Sellermustprovidetheinsurance thedateofreceiptbySellerofnotificationofsuchchangeindicated on the face sheet of this order. unlessCitywaivesthisconditioninwriting.Nothinginthis sectionexcusesSellerfromproceedingwithperformance14.PERMITS.Sellermustprocureallnecessary of the order as changed.permitsandlicenses,andabidebyallfederal,state,and local laws, for performing this order. 5.TERMINATION.Citymayterminatethisorderat anytime,eitherverballyorinwriting,withorwithoutcause.15.INDEPENDENTCONTRACTOR.CityandSeller Shouldterminationoccur,CitywillpaySellerasfullagreethatSellerwillactasanindependentcontractorand performanceuntilsuchterminationtheunitorproratawillhavecontrolofallworkandthemannerinwhichitis orderpricefortheperformedandacceptedportionoftheperformed.Sellerwillbefreetocontractforsimilarservice Purchase.Citymayprovidewrittennoticeofterminationtobeperformedforotheremployerswhileundercontract forSeller’sdefaultifSellerrefusesorfailstocomplywithwithCity.SellerisnotanagentoremployeeofCityandis thisorder.IfSellerdoesnotcuresuchfailurewithinanotentitledtoparticipateinanypensionplan,insurance, reasonabletimeperiod,orfailstoperformthePurchasebonusorsimilarbenefitsCityprovidesforitsemployees. withinthetimespecified(orallowedbyextension),SellerAnyprovisioninthisorderthatmayappeartogiveCitythe will be liable to City for any excess costs incurred by City. righttodirectSellerastothedetailsofdoingtheworkorto exerciseameasureofcontrolovertheworkmeansthe 6.TIMEEXTENSION.TimeisoftheessenceCitySellerwillfollowthedirectionoftheCityastoendresults mayextendthetimeforcompletionif,inCity’ssoleof the work only. determination,Sellerwasdelayedbecauseofcauses beyondSeller’scontrolandwithoutSeller’sfaultor16.WAIVER.City’srevieworacceptanceof,or negligence.IntheeventdelaywascausedbyCity,paymentfor,workproductpreparedbySellerunderthis Seller’ssoleremedyislimitedtorecoveringmoneyactuallyorderwillnotbeconstruedtooperateasawaiverofany andnecessarilyexpendedbySellerbecauseofthedelay;rightsCitymayhaveunderthisAgreementorofanycause there is no right to recover anticipated profit.ofactionarisingfromSeller’sperformance.Awaiverby Cityofanybreachofanyterm,covenant,orcondition 7.REMEDIESCUMULATIVE.City’srightsandcontainedinthisorderwillnotbedeemedtobeawaiverof remediesunderthisorderarenotexclusiveandareinanysubsequentbreachofthesameoranyotherterm, addition to any rights and remedies provided by law.covenant,orconditioncontainedinthisorder,whetherof the same or different character. 8.TITLE.Titletomaterialsandsuppliespurchased underthisorderpassdirectlyfromSellertoCityupon17.INTERPRETATION.ThisAgreementwasdrafted City’swrittenacceptancefollowinganactualinspectionin,andwillbeconstruedinaccordancewiththelawsofthe and City’s opportunity to reject.StateofCalifornia,andexclusivevenueforanyaction involving this agreement will be in Mendocino County. 2: 31 CITY OF UKIAH AMENDMENT NO.2 TO CONTRACT #1516155 BETWEEN EVERGREEN JOB AND SAFETY TRAINING, INC.and THE CITY OF UKIAH This Amendment No. 2entered onMay 16, 2019, revises the Agreement for Professional services dated February 1, 2016,between the City of Ukiah and Evergreen Job and Safety Training, Inc.aCorporation, for professional services relating to job and safety training services. This Amendment No. 2amends the Agreement as follows: I.CONTRACT AMOUNT: Amount added for Electric Utility Department:$4,218.24 Amount addedforFinance Department Meter Readers:$964.79 Total Revised Not-to-Exceed Contract Amount: $105,692.49 II.CONTRACT EXTENTION: June30, 2019. Except as expressly amended by this Amendment,all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: EVERGREEN JOB AND SAFETY TRAINING, INC. BY: DATE: PRINT NAME: CITY OF UKIAH BY: DATE: SAGE SANGIACOMO, CITY MANAGER ATTEST BY: DATE: KRISTINE LAWLER, CITY CLERK 32 2 3 4 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 Did you include?... o o o o o o o o o o 48 49 4: 51 52 53 54 55 56 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 83 84 85 86 Sheet 11 93 94 95 96 97 98 99 9: :1 :2 :3 :4 :5 :6 :7 :8 :9 :: 211 212 213 214 215 216 217 2 3 4 5 2 3 REQUEST FOR BID 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 P: (707) 467-5719 DATE: 3/7/2019 Bids may be emailed, faxed, or hand delivered, to the contact information listed REQ. NO. E35970-71 herein, and by the specified deadline, or the bid will be rejected. BIDS WILL BE RECEIVED UNTIL Submitted by:1:30 p.m., March 26th, 2019 (Company Name AT THE OFFICE OF THE BUYER & Address)300 SEMINARY AVE. CITY of UKIAH BY:Seth Strader Email: sstrader@cityofukiah.com BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE All labor, equipment and materials for the demolition, removal and disposal of the damaged and dilapidated portable office building located in the parking lot of Anton Stadium, 506 Park 1 Lump Sum Blvd, Ukiah CA 95482 per Specification E35970-71. All labor, equipment and materials for the demolition, removal and disposal of the damaged and dilapidated building located at 1970 W Standley St, Ukiah CA 95482 per Specification 1 Lump Sum E35970-71. Mandatory Pre-Bid Meeting 10:00AM Tuesday March 19th, 2019 at 506 Park Boulevard, Ukiah CA 95482 followed by review of 2nd site. Tax (8.875 %): Shipping: TOTAL: Payment Terms:N30 SIGNATURE:DATE:LEAD TIME ARO : PRINT NAME:PHONE:EMAIL: UFSNT; 1.LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent (5%), up to a maximum allowance of $2,500, on any bid for supplies, equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1) conducts business in an office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location, and 3) has conducted business in compliance with 1) and 2) for not less than six (6) months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receive the local preference. In the event that there is a tie bid, where one bidder is local, the other is not, and the bid is equal in price and quality, the award shall go to the Local Vendor. 2.Right is reserved to reject any and all bids. 3.Right is reserved to accept separate items unless specifically denied by bidder. 4.Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 5.In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased 4 costs. 6.The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 7.In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless a different time period is specified in RFB. 8.Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above. REQUEST FOR BID City of Ukiah Building Demolition/Removal E35970-71 March 7th, 2019 MandatoryPre-Bid Meeting TuesdayMarch th 19,2019 Bid Due Date th March26, 2019 5 I. Introduction City of Ukiah is seeking bids from qualified Contractorsfor all labor, equipment and materials for the demolition, removal and disposal of the two (2) damaged and dilapidated buildings, one (1) located at 506 Park Blvd and one (1) located at 1970 W. Standley StUkiah, CA 95482. II.Bid Procedure PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase under Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law erning open market purchases are at the discretion of encourages the Purchasing Officer to use modern communications, including the telephone, e-mail and the III.Contact Person The City has designated Seth Strader,Buyeras the contact person for questions related to the work requested.Questions are to be submitted in writing, and can be done soby e-mail at sstrader@cityofukiah.com. IV.Examination of the Site The Contractor should familiarize himself with the local conditions of the project sites, and shall be responsible for having acquired full knowledge of the job and all problems affecting it. Failure to do so will in no way relieve him/her of the responsibility for performing any of the work or operations required as part of this contract. V.Mandatory Pre-Bid Meeting A mandatory pre-bid conference will be held at 10:00a.m., Tuesday March 19th, 201the parking lot of Anton Stadium located at 506 Park Blvd, Ukiah CA, to fully acquaint interested Contractors with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Failure to attend the mandatory bid conference will be just cause for the bid to be rejected as non-responsive.Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request. VI.Bid Submittal Instructions Bids can be submitted in hardcopy, fax, or by email. Bids are dueon or before March 26th, 2019 by 1:30PM to: City of UkiahPurchasing Department Attn: Seth Strader 411 West Clay Street Phone: (707) 467-5719,Fax: (707) 463-6204 Email: sstrader@cityofukiah.com 6 City of Ukiah Building Demolition/Removal E35970-71 - RFB It will be the sole responsibility of the bidders to have their bids delivered to the City before the closing hour and date. Late bids will not be considered and will be returned unopened to the sender. The City will not be responsible for any cost incurred by the Contractor in preparation of their bid response. VII. Scope of Work Work requested under this bid shall, in general, consist of all labor, equipment and materials for the demolition, removal and safe and environmentally compliant disposal of: The damaged and dilapidated portable office building located in the parking lot of Anton Stadium, 506 Park Boulevard, Ukiah, CA 95482. Please see pictures provided for in Attachments A and B. The damaged and dilapidated house located at 1970 W. Standley St, Ukiah CA 95482. Please see pictures provided for in Attachments C and D. A Hazardous Material Survey was performed on these building. Results of this survey can be found in Attachments E, F, G and H. Based on these findings, the selected contractor will be required to hold the proper licensing as indicated in Section XI.3) a). Handling and disposal will be in compliance with all City, County, State and Federal laws. There are no existing axles on the building. Fencing connected to the building is part of the demolition scope. Wood slotted chain-link fence and bollards shall remain, and work will have to be performed around them. Both the electric and water have been completely disconnected. The sewer line will need to be capped during demolition process, and is part of the scope of work. Since the location of the work is close to trees, the performance of the work shall be in compliance with the City of Ukiah Tree Management Guidelines (Revised 11/19/14), and provided here as Attachment I. At job completion, site shall be completely clean, and safe for pedestrian walk-thru. Contractor shall take whatever steps are necessary to provide that the finished job will be as generally accepted by recognized industry standards. Work schedule should be based on working Monday thru Friday, 7:00 a.m. through 4:00 p.m., excluding City holidays. On a daily basis, the Contractor shall keep the site of work and adjacent premises safe and as free from material, debris, and rubbish as practical. All construction debris created by project must be cleaned up, removed, and be disposed of properly and recycled if practical. Hauling and dump fees are the responsibility of the Contractor. Contractor will be responsible, in accordance with Construction Safety Orders of the Division of Industrial Safety, State of California, to ensure the least possible obstruction to traffic and inconvenience to the general public, and adequate protection of persons and property in the vicinity of the work. Work will not be considered complete until final inspection has been made by the City of Ukiah Parks Supervisor, and work has been completed to his/her satisfaction. VIII. Measurement and Payment 3 7 City of Ukiah Building Demolition/Removal E35970-71 - RFB Measurement demolition, removal and disposal of the portable office building by the lump sum bid. Payment The lump sum price shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals, and doing all the work involved as described by the project scope and plans, and no additional compensation will be allowed therefore. IX. Terms The City asks that vendors specify their desired payment preferences in their bid response. The actual payment terms of the contract will be open for negotiation during the contract phase. If no special payments are requested prior to issuing the work, the City will assume net 30 terms. The City reserves the right to award to the lowest, responsible bidder. The City also reserves the right to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. In addition, the City reserves the right to make the selection of specific parts of a bid, or multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City reserves the right to reject any or all bids. Attachment B. X. Bidder Qualifications The City will satisfy itself that the potential contractors are reputable firms with a proven track record and a proven product. Contractors are asked to provide the information requested under Work Performance History Capability. References are to be those who you have performed similar scope of work as asked for in this RFB. References are to include the contact name and phone number. A minimum of three references are requested. XI. Insurance Requirements see Attachment J. Contractors shall furnish to the City, upon award of contract, certificates of insurance covering ful Compensation laws of the State of California, Comprehensive General Liability and Business Auto Insurance with policy limits of not less than $2,000,000 naming the City as an additional insured party. It is highly recommended that contractors confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance requirements, that contractor may be disqualified from award of the contract. If you have questions regarding -463-6287. XII. License and Additional Requirements 1) Compliance with Laws and Regulations: All materials, parts and equipment furnished pursuant to these specifications shall be in compliance with the laws and regulations of the State of California and OSHA. The contractor shall, if requested by the City, supply certification and evidence of such compliance. 2) Legal Requirements and Permits: The contractor agrees to fully comply with all local, City, State and Federal laws, regulations and ordinances governing performance of contractual services required, and it will be 4 8 City of Ukiah Building Demolition/Removal E35970-71 -RFB the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances, including the actual cost of licenses. 3) License Requirements: Bidder/Contractor must possess a current State of California contract license and a City of Ukiah business license. (For information business license, please contact Liz Frausto, City of Ukiah Finance Department at 707-463-6215.) a) The Contractor shall possess a valid State of California Class A, B or Class C-21 license with a Class C-22 Asbestos Abatement License and Hazardous Substance Removal Certification. Bidder shall provide proof of possession of the proper licenses and certificates of registration necessary to perform the work. Employees actually performing the tasks shall provide proof of proper certificates of registration for same. b) The bidder shall keep in force a City of Ukiah business license for the extent of the project. c) Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper licenses, certificates and proof of insurance for work performed. 4) Notice to Bidders Contractor Registration and Prevailing Wages No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 \[with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)\]. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Public Works Small Project Exemption: Small project exemption means that contractors who work exclusively on small projects are not required to register as public works contractors or file electronic certified payroll reports for those projects. However, prevailing wages must still be paid on projects with small project exemption. Contractors are still required to maintain certified payroll records on a c Office upon request. Small project exemption is applied based on the amount of the entire project, not a contractors subcontracted amount of the project. Small project exemption applies for all public works projects that do not exceed: $25,000 for new construction, alteration, installation, demolition or repair; and $15,000 for maintenance. Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project under this contract shall be paid, pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done can be reviewed at Website: www.dir.ca.gov/dlsr/pwd/northern.html . The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at any time require contractor and subcontractors to furnish electronic certified payroll records directly to DLSE. contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. INDEMNIFY AND HOLD HARMLESS AGREEMENT Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnity, hold harmless and release the City, its officers, agents and employees, from and against any and all 9 actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or entity, arising 5 City of Ukiah Building Demolition/Removal E35970-71 -RFB out of or in connection with the negligent or willful misconduct in the performance by contractor hereunder, whether or not there is concurrent, passive or active negligence on the part of the City, but excluding liability due to the sole active negligence or willful misconduct of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability benefits acts or other employee's benefits acts. Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with Contractor performance hereunder. The undersigned acknowledges that this document, together with the resulting purchase order issued by the City, the executed Short Form Construction Contract, the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage comprise a written agreement between the Contractor and the City binding on both parties. The undersigned declares they are familiar with the items specified and have carefully read the RFB specification/requirements, checked all of the figures stated on the specifications and accepts full responsibility for any error or omission in the preparation of this bid. This bid is submitted by, (check one) ____ Individual Owner ____ Partnership ____ Corporation _____ Other Legal Name of Bidder ___________________________________________________________ Address of Bidder ______________________________________________________________ Tax ID# ______________________________________________________________________ Phone Number______________________________ Fax Number ________________________ Expiration Date: DIR Public Works Contractor Registration #: By: ______________________________________________ Date _____________________ Signature Print or Type Name: ____________________________________________________________ Title WORK PERFORMANCE DATA HISTORY AND CAPABILITY: Provide the name, locations and a narrative statement on the work performed. WORK PERFORMED 1. COMPANY NAME: ______________________________________ CONTACT:____________________________________________ _______________________________________ ADDRESS:____________________________________________ _______________________________________ PHONE________________________________________________ ________________________________________ : 2. COMPANY NAME: ______________________________________ _______________________________________ 6 City of Ukiah Building Demolition/Removal E35970-71 -RFB CONTACT_____________________________________________ _______________________________________ ADDRESS_____________________________________________ _______________________________________ PHONE:________________________________________________ _______________________________________ 3. COMPANY NAME: _____________________________________ _______________________________________ CONTACT:____________________________________________ _______________________________________ ADDRESS____________________________________________ _______________________________________ PHONE:______________________________________________ _______________________________________ 4. COMPANY NAME: ____________________________________ _______________________________________ CONTACT:___________________________________________ _______________________________________ ADDRESS:___________________________________________ _______________________________________ PHONE:_____________________________________________ _______________________________________ 5. COMPANY NAME: ____________________________________ _______________________________________ CONTACT:___________________________________________ _______________________________________ ADDRESS:___________________________________________ _______________________________________ PHONE:_____________________________________________ _______________________________________ SUBCONTRACTORS: The bidder must submit a list of subcontractors whom he proposes to employ on the work with proper firm name and business address of each. 1)performed _____________________________________________________ _________________________________________________ _____________________________________________________ _________________________________________________ Address _________________________________________________ City/State/Zip ____________________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # 2)Subcontractors Name Work to be performed ___________________________________________________ _____________________________________________ ___________________________________________________ _____________________________________________ Address 21 7 City of Ukiah Building Demolition/Removal E35970-71 - RFB _____________________________________________ City/State/Zip __________________________________________________ ____________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # 3)Subcontractors Name Work to be performed __________________________________________________ _____________________________________________ ___________________________________________________ _____________________________________________ Address __________________________________________________ _____________________________________________ City/State/Zip ___________________________________________________ _____________________________________________ Phone Number Fax Number ____________________________________________________ __________________________________________________ California State Contractor License # DIR Public Works Contractor Registration # BIDDER/CONTRACTOR STATEMENT REGARDING INSURANCE COVERAGE (Submit with Bid) PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in the Request for Bid for: Building Demolition/Removal E35970-71 Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified. And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to -insurance in accordance with the provisions of that code, before commencing the performance of the work specified. Please Print (Person, Firm, or Corporation) Signature of Authorized Representative 8 22 City of Ukiah Building Demolition/Removal E35970-71 - RFB Please Print (Name & Title of Authorized Representative) Date Phone Number 9 23 24 25 26 27 28 29 H T A SCIENCE & ENGINEERING, INC. Licensed by California State Board for Professional Engineers CSLB #813806 PO Box 1930 Fair Oaks, CA 95628-5838 916-965-4235 fax: 916-965-1167 WWW.HTAENGINEERING.COM VESTIGATION REPORT OF IN 1.General 1.1. Requestor of investigation: LACO Associates, Christopher J. Watt, C.E.G 1.2. Job number: C00397-07 1.3. Authorization number/Project number: 6883.21 1.4. Date and time of investigation: June 9, 2015 10:00 am 1.5. Date of report: June 15, 2015 1.6. Previous Reports: HTA has not written previous reports for this property 1.7. Location of building: 506 Park Blvd, Ukiah, Ca 95842 1.8. HTA Personnel: CTT ( CDPH #18379) and TVT (CAC #10-4637) 2.Investigation Description 2.1. Focus of Concern (Description of Work Requested/Authorized) HTA was requested to perform a pre-demolition lead paint chip and bulk asbestos sampling on an unused portable building at the above address. 2.2. Investigative specification description: bulk lead paint chip samples and bulk asbestos samples. 2.3. Structure status at time of investigation: The structure is an unused portable building located on the property of Anton Stadium in Ukiah, Ca. The building has fallen into a state of disrepair and is reportedly to be demolished. Portions of the roof have collapsed, ceiling materials have fallen, and significant signs of insect and rodent activity were observed. Although outside the scope of work for this project, substantial moisture intrusion and mold amplification were observed. 3.Details 3.1. Photos: See attached photos, data sheets and floor plan. 4.Asbestos Results Below are only the samples containing asbestos (other samples were reported by the laboratory as Ñnone detected.Ò) See the lab data sheets for a complete listing of all the samples collected and their results. All sample locations are indicated on the attached floor plans. 2: Ï 2 Ï June 17, 2015 Bulk Asbestos Results Cal OSHA EPA Abatement Material Sample Sample ACCM > Type Number Fiber % Regulations ACM > 1% 0.1% or Trace Brown floor Category I Non-friable A-18 2% X tile (NESHAP) Brown floor Category II Class II A-19 2% X tile work (Cal/OSHA) Brown floor Non-friable unless cut A-17 2% X tile or ground with power tools Brown tile A-24 2% X Roof Category I Non-friable A-21 2% X mastic/silver (NESHAP) paint Category II Class II work (Cal/OSHA) Roof Non-friable unless cut mastic/silver A-22 2% X or ground with power paint tools 4.1. Definitions Asbestos Containing Material (ACM): Any manufactured material, which contains greater than one percent asbestos. Asbestos Containing Construction Material (ACCM): Manufactured construction material that contains more than 0.1% asbestos. Category I Non-friable Asbestos Containing Material (ACM): Asbestos containing packing, gaskets, resilient floor covering, and asphalt roofing products containing more than I percent asbestos as determined using the method specified in Appendix A, subpart F, 40 CFR part 763, section 1, Polarized Light Microscopy. Category II Non-friable ACM: Any material, excluding Category I non- friable ACM, containing more than 1 percent asbestos as determined using the methods specified in Appendix A, subpart F, 40 CFR part 763, section 1, Polarized Light Microscopy that, when dry, cannot be crumbled, pulverized, or reduced to powder by hand pressure. Class I Asbestos Removal: Class I Asbestos Work means activities involving the removal of large amounts of TSI or Surfacing. Class II Asbestos Removal: Class II Asbestos Work means activities involving the removal of ACM which is not thermal system insulation or surfacing material. This includes but is not limited to, the removal of asbestos containing wallboard, floor tile and sheeting, roofing and siding shingles, and construction mastics. Class III Asbestos Removal: Class III Asbestos Work means activities involving the repair and maintenance operations, where small amounts ACM, including thermal system insulation and surfacing material, is likely to be disturbed. Class IV Asbestos Removal: Class IV Asbestos Work means activities involving the contact with ACM but not disturbing ACM. Disturbing ACM involves cutting, breaking, sanding, grinding, or abrading. 31 Ï 3 Ï June 17, 2015 Friable: Able to crumble into dust by hand pressure. NESHAP: The National Emissions Standards for Hazardous Air Pollutants (NESHAPS) are emissions standards set by the United States EPA for an air pollutant not covered by NAAQS that may cause an increase in fatalities or in serious, irreversible, or incapacitating illness. The standards for a particular source category require the maximum degree of emission reduction that the EPA determines to be achievable, which is known as the Maximum Achievable Control Technology (MACT). These standards are authorized by Section 112 of the Clean Air Act and the regulations are published in 40 CFR Parts 61 and 63. PCM: Phase Contrast Microscopy as it relates to clearance air, personnel exposure assessment and ambient air monitoring. This procedure must follow NIOSH Method 7400, Asbestos Fibers by PCM PLM: Polarized Light Microscopy used for bulk sample analysis with dispersion staining for the determination and quantifying of Asbestos in Bulk Samples building materials. Regulated Asbestos Containing Material (RACM): (a) Friable asbestos material, (b) Category I non-friable ACM that has become friable, (c) Category I non-friable ACM that will be or has been subjected to sanding, grinding, cutting, or abrading, or (d) Category II non-friable ACM that has a high probability of becoming or has become crumbled, pulverized, or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations regulated by 40 CFR 6 1. TEM: Transmission Electron Microscopy as defined for Asbestos clearance air monitoring within AHERA. This procedure must follow the NIOSH Method 7402, Asbestos Fibers by TEM 4.2. Asbestos and its uses Asbestos is a term that refers to a group of naturally occurring fibrous minerals. Because of their resistance to decay and their remarkable insulating properties, asbestos fibers have been incorporated into thousands of products and materials. Collectively these products are frequently referred to as asbestos-containing materials (ACM). Many types of ACM have been used in the construction of buildings and homes. ACM types are generally put into one of three classifications, they are: 1. Surfacing materials Surfacing materials are those products, which have been sprayed or trowelled onto ceilings, walls, and other structural elements. (e.g. fireproofing, thermal insulation, or decoration) Because of the type of mixture used in the construction industry, these materials are commonly friable, that is they are easily crushed or reduced to powder form with hand pressure. 2. Thermal systems insulation (TSI) The insulation applied to mechanical systems, hot water pipes and heating ducts often contains asbestos. Hot water pipes and heating systems are covered with asbestos insulation primarily to prevent heat loss and to protect 32 Ï 4 Ï June 17, 2015 other nearby surfaces from the hot pipes. Much of this asbestos insulation was manufactured from 1920 to 1972, and it was used in construction until 1978. 3. Miscellaneous Miscellaneous ACM materials include all asbestos products, which cannot be classified as either surfacing material or TSI. These materials are usually non-friable and generally do not release asbestos fibers into the air unless damaged. Products such as floor tile, mastic, roofing material and concrete asbestos products are examples of miscellaneous ACM 4.3. Current Asbestos Regulations The following is a summary of select major state and federal asbestos regulations. These summaries are not intended to be a comprehensive discussion of the specific regulations. In addition, this summary is not an all- inclusive overview of the asbestos regulatory universe. Division of Occupational Safety and Health (Cal-OSHA) Ï Title 8 CCR § 1529 On July 2, 1996, Cal-OSHA implemented revised general industry and construction asbestos standards, which apply to all occupational exposure to asbestos. The new Cal-OSHA construction standard requires owners of buildings built prior to 1981 to presume that a variety of building materials contain asbestos unless they are sampled and proved to not contain asbestos. Employers whose employees work in these same buildings face the same responsibility to either test materials or treat them as ACM. The standard describes four classes of asbestos-related work: I) removal of asbestos thermal systems insulation and surfacing materials, II) removal of asbestos material which are not thermal systems insulation or surfacing materials, III) repair and maintenance operations where small amounts of asbestos or presumed asbestos (PACM) is likely to be disturbed, and IV) maintenance and custodial activities during which employees contact but do not disturb ACM or PACM and activities to clean up dust, waste, and debris resulting from Class I, II, and III activities. For each class, OSHA specifies the type of training, work practices, air sampling, and personal protection required of the employer and worker. This new regulation is a jobs based standard. Specific notifications and work practices are required if asbestos will be disturbed. EPA's NESHAP Regulation Ï 40 CFR Part 61, Subpart M NESHAP requires building owners to inspect a building for asbestos prior to renovation or demolition. The EPA must be notified in advance of all demolition (whether there is asbestos present or not) and if more than 160 square feet, 260 linear feet, or 35 cubic feet of Regulated Asbestos Containing Materials (RACM) are going to be disturbed during renovation. RACM must be removed before any demolition or renovation work disturbs it. Specific work practices must be followed during the removal of RACM. RACM must 33 Ï 5 Ï June 17, 2015 be adequately wet when disturbed and must remain wet until placed in leak proof containers. No visible emissions are allowed during collection, packaging, transportation, or disposal of RACM. Records must be kept regarding the transportation and disposal of RACM. In many areas, including the Solano Area, the federal NESHAP regulation is enforced by the local air quality management district (AQMD). In many cases, EPA has "delegated" NESHAP enforcement to these local agencies. Each AQMD has developed an enforcement regulation based on the NESHAP regulation, and in many instances these local regulations are more stringent then the Federal EPA NESHAP regulation 5. Lead Results Lead Paint Chip Samples Lead-based Paint Lead-containing CalOSHA > 600ppm Material Building Sample Sample Lead DHS, EPA, HUD NumberLocation Number Concentration CalOSHA any >5000 ppm (0.5%) detectable amount 3 Entry Door L-1 1.02% X X 5.1. Lead Standards The following is a discussion of the lead paint, dust, and soil standards established by the California Department of Health Services (DHS), California Occupational Safety and Health Administration (Cal OSHA), Environmental Protection Agency (EPA), and U.S. Department of Housing and Urban Development (HUD). These standards were used to compare with the sample results obtained during the risk assessment of the subject property 5.2. Lead-Based Paint and Lead-Containing Materials The DHS, EPA, and HUD define "lead-based paint" (LBP) as any surface coating which contains a lead content of 5,000 parts per million (ppm) (or 0.5% by weight) or greater. Accordingly, surface coatings containing a lead content below these levels are not considered LBP and are not considered a hazard as defined by DHS, EPA, and HUD. LBP can present a lead hazard if the paint is damaged or deteriorated. Cal OSHA defines lead-based paint at the Consumer Product Safety Commission's (CPAC) level of 600 ppm for non-trigger tasks (trigger tasks are discussed in the Lead-based Paint Regulation section of this report). However, when trigger tasks are conducted, the Cal OSHA regulation must be followed when there is any detectable lead in the product being disturbed. 34 Ï 6 Ï June 17, 2015 Government Agency Lead-based Paint Definition Lead-containing Material Definition OSHA and Cal OSHA 600 ppm or greater Any detectable amount DHS 2 N/A 1 mg/cmor 5,000 ppm (or greater) EPA 2 N/A 1 mg/cmor 5,000 ppm (or greater) HUD 2 N/A 1 mg/cmor 5,000 ppm (or greater) 5.3. Lead In Dust The DHS, EPA, and HUD have each established lead in dust standards to define the presence of a lead hazard. According to these agencies, a lead hazard is determined to be present when lead wipe sample results are at or above the following hazard levels. Sample Location Hazard Level Hard Floors 40 µm/sq ft (50 DHS) Interior Window Sills 250 µm/sq ft Exterior floors & horizontal window surfaces 400 µm/sq ft 5.4. LEAD-BASED PAINT REGULATIONS 5.4.1. California Department of Health Services (DHS) - Title 17, CCR, Division 1, Chapter 8, Sections 35000-361000 The DHS has implemented a comprehensive regulation that provides an accreditation process for lead training providers and professionals. This regulation requires anyone conducting lead paint surveys, risk assessments, lead paint abatement and lead hazard reduction work in any public or residential building to be DHS trained and certified. A written abatement plan describing exposure prevention procedures, abatement methods, items to be abated, re-survey recommendations, and instructions on how to maintain potential lead hazards in a safe condition is required for all abatement work. DHS also requires notification of upcoming abatement work on Form 8551. This form must be posted at all job site entrances five days before abatement begins. The standard requires inclusion of certain elements in each hazard evaluation report including a copy of DHS Form 8552. In addition, the standard requires the use of HUD guidelines when performing lead risk assessments, surveys, monitoring, abatement and interim control work 5.5. Environmental Protection Agency (EPA) - Title X Under the Housing and Community Development Act of 1992 (Title X) Congress required the EPA to take on many responsibilities. A few of the key issues are discussed below. On August 28, 1996, the EPA issued a model lead training and accreditation regulation. States were given two years to develop their own programs or adopt the EPA program. In California, the Department of 35 Ï 7 Ï June 17, 2015 Health Services (DHS) has developed a state training and accreditation program, which is currently in effect. In March 1996, the EPA issued the Real Estate Notification and Disclosure Rule. This rule requires owners of all private housing built before 1978 to take four actions, as follows: 1. Disclose any known hazards to potential buyers or renters. 2. Give potential buyers or renters the EPA/HUD lead disclosure pamphlet titled "Protect Your Family from Lead In Your Home." 3. Allow potential buyers ten days to conduct an optional survey or risk assessment. 4. Add language to real-estate contracts that confirms compliance with the activities described above. The EPA's objective is to control renovation and remodeling work done in homes that might create lead dust hazards. In May 1998, they issued a regulation that will take effect in June 1999 requiring contractors working in pre-1978 homes to notify the owner if they will disturb more that two square feet of lead-paint 5.6. Department of Housing and Urban Development (HUD) HUD was the first agency to develop lead standards. By the end of the 1980's, HUD was developing numerous regulations and guidance documents to be used on HUD funded properties. In 1989, HUD published the most comprehensive lead guidance document for survey and management of lead paint hazards to date. A new guidance document ("Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing") for risk assessments, surveys, interim controls, and abatement of lead-based paint hazards replaced the old standard in August 1995. Chapter 7 of the 1995 guideline was revised in October 1997. The new HUD Standard remains the most comprehensive lead risk assessment, survey, management, and abatement guidance document. Many other federal, state, and local regulations mandate compliance with HUD Guidelines 5.7. California Occupational Safety and Health Administration - CCR Title 8 § 1532 Cal OSHA regulations are designed to regulate and enforce on-the-job worker safety. Employers are required by law to ensure that employees are not exposed to airborne lead levels which exceed the permissible exposure 3 limit (PEL) of 50 micrograms of lead per cubic meter of air (50 µg/m) over an 8 hour time weighted average (TWA). Both California and Federal OSHA standards requires worker training, air monitoring to determine work exposure to lead, initial blood testing, personal protective equipment, and specific work practices and engineering controls whenever employees 36 Ï 8 Ï June 17, 2015 disturb lead in any concentration (including less than 600 ppm) where the disturbance will result in exposures to airborne lead in concentrations over the OSHA Action Limit or PEL. 5.8. OSHA mandates that an employer assume the PEL will be exceeded when conducting "trigger activities". The Cal OSHA standard also requires DHS lead training and certification for any supervisors or workers who are shown to be exposed to airborne lead levels above the PEL 6. Exclusions and Report Limitations 6.1. This report has been prepared by HTA for the exclusive use of HTA and its client, and not for use by any other party. The sampling results discussed in this report may not be appropriate for uses beyond its intended purpose and stated scope. Any use by a third party of any of the information contained in this report shall be at their own risk and shall constitute a release and an agreement to defend and indemnify HTA from any and all liability in connection therewith whether arising out of HTA's negligence or otherwise. 6.2. HTA's evaluations do not attempt to forecast or anticipate planned or unforeseen events which may negatively impact ACM condition. All conclusions and recommendations presented herein are based on visible conditions present at the time of sampling. Changes in material condition due to deterioration, unforeseen accidents, or planned events such as renovation or demolition may render the recommendations and conclusions presented in this report obsolete. 6.3. HTA cannot warrant that this facility does not contain hazardous materials in locations other than those noted in this report. If suspect materials are discovered during future repairs, demolition or renovation operations, all general work activities, which could impact the discovered suspect materials should cease until confirmation sampling and/or abatement options can be assessed. 37 Ï 9 Ï June 17, 2015 1 7. Floor Plan and Sample Location/Photos C= Ceiling R= Roof CP= Carpet A= Asbestos L= Lead A-21 R A-9 C A-13 A-19 A-8 C A-18 A-25CPA-24CP A-6 A-22R A-17 L-1 A-3 A-15 A-11 A-10 C A-4 A-23CP A-7 C A-1 A-20 R A-14 L-2 A-16 A-2A-5 L-5 A-12 L-3 L-4 1 Additional photos on file if needed 38 Ï 10 Ï June 17, 2015 39 Ï 11 Ï June 17, 2015 8. Conclusions/Recommendations: 8.1. There are hazardous materials present at this site (lead/asbestos) 8.2. Analysis of sample #24 (carpet/mastic sample) was reported to contain brown tile. The possibility of carpet laid over asbestos containing tiles exists in this structure. All floor tiles should be assumed to be ACM. 8.3. The lead paint sample from the door was a composite sample of the door and steel structure of the building. The painted steel surfaces of the supporting wall structure should be assumed to contain lead based paint. 8.4. Investigated by: HTA Science & Engineering, PO BOX 1930, Fair Oaks, CA 95628, 916 965 4235 CSLB # 813806, under the direction of C. Hugh Thompson, California Registered Professional Engineer #35856. 8.5. Tolinda Thompson, CAC, Sr. Vice President, HTA Science & Engineering, Inc. 8.6. Tom Thompson, Project Manager, HTA Science & Engineering, Inc. 3: 41 42 44 CITY OF UKIAH TREE MANAGEMENT GUIDELINES TREE MANAGEMENT POLICIES FOR THE PROTECTION, OPERATION AND MAINTENANCE OF CITY PROPERTY Adopted 12-01-10 & Revised 11-19-14 45 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 1.0 PURPOSE STATEMENT The purpose of this document is to provide policy guidelines for the preservation, maintenance and enhancement of the urban forest in parks and other areas maintained by the staff and contractors of the City of Ukiah. These guidelines are based on policy from the adopted by the City Council December 6, 1995 and amended June 16, 2004 and the , adopted by the City Council on November 3, 1993. Community Forest Management Plan Vision Statement 2.0 DEPARTMENTS AFFECTED 2.1 Community Services Department 2.2 Public Works Department 2.3 Electric Utility Department 2.4 Planning and Community Development Department 2.5 Ukiah Municipal Airport 3.0 RESPONSIBILITY The department directors shall be responsible for the implementation of these polices and guidelines and all staff shall be trained and shall abide by these guidelines and policies as outlined in this document. City Council shall approve any significant amendments or changes to the proposed by staff and community partners before they are adopted. 3.1 The Directors of the departments are responsible for the preservation, care and maintenance of trees as follows: 3.1.1 Community Services Department is responsible for all trees in public parks including the Commemorative Program trees. 3.1.2 Public Works Department is responsible for all trees in the public right of way and creeks. 3.1.3 Electric Utility Department is responsible for trimming of trees to maintain clearance from primary electric lines and facilities 3.1.4 Planning and Community Development Department is responsible for oversight of all landscaping plans filed by the applicant. 3.2 Partnerships: Volunteers and/or community groups shall be important partners to achieve objectives for urban forestry. 46 City of Ukiah Tree Management Guidelines 2 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 4.0 TRAINING City staff shall receive training on all procedures listed in this document, including on-site classes and/or training provided by Mendocino College and assorted qualified arboricultural professionals on a regular schedule to ensure that proper methods are utilized. minimum of two training workshops annually. A workshop for dormant care of trees will be held in the Fall/Winter months. A second workshop will occur in the Spring/Summer to train for the growing season. Workshops will include, but not limited to: proper seasonal maintenance; best practices for soil conditioning; proper pruning techniques; and plant identification. Workshops will generally be held in the field and last about two hours and will be run by a qualified arboricultural professional with expertise in best practices for urban forest care. 5.0 POLICY GOALS The Tree Management Guidelines focus on long- developed for the preservation, planting, care, removal or disposition of trees, replacement planting in parks, along streets and in other public areas. The City of Ukiah intends that these guidelines and policies shall remain in effect, however, they will be subject to change based upon arboricultural standards, community input and staff recommendations. Suggestions for changes to the Guidelines must be submitted in writing to a department director. They will then be discussed with community partners and staff and then submitted to the City Council for approval. 6.0 GUIDELINES FOR TREE CARE AND MAINTENANCE Management Practices (ISA BMP) and/or American National Standards Institute (ANSI). A Glossary of terms is included in Section 9.0. Specific criteria as detailed in the ISA BMP shall be established and applied to for the removal and/or pruning of trees located in or on City property. The same criteria shall be used to evaluate the overall public benefit of the proposed work. In all cases, safety concerns shall receive priority. In addition, priority will be given to limiting removal, increasing forest canopy, and preserving appropriate vegetation on park property. 6.1 Tree Preservation: The health and physical state of trees shall be maintained and protected whenever possible. Instances not specifically covered elsewhere in this policy include: 47 City of Ukiah Tree Management Guidelines 3 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.1.1 Conservation of Landmark Trees: These are individual trees that are considered unique because of size, species, historical significance, and shall be given extra protections and consideration for retention. Refer to the Glossary of Terms. 6.1.2 Conservation of Commemorative Program Trees: These are individual trees or groves purchased by someone from the City of Ukiah to memorialize an individual or group. Refer to the Glossary of Terms. 6.1.3 Existing Trees: Staff shall change use patterns in root zones whenever practical. For example: Vehicles parked or materials stored in the root zone shall be subject to an education and/or enforcement campaign to reverse the damage to the tree roots; pathways causing excessive compaction around tree roots shall be relocated if other options are deemed insufficient. Fencing, boulders, logs and landscaping are reasonable deterrents to reduce further damage and shall be used whenever practical. Refer to ISA BMP . 6.1.4 Special consideration shall be given for unique situations. Every effort shall be made to protect trees growing near underground streams. 6.1.5 Storm water flooding and sedimentation of drainage areas shall be properly considered before tree removal. 6.1.6 The relationship of vegetation to slope stability will be a primary consideration in all proposed vegetation management on slopes. 6.1.7 Diseased or Infested Plants That Pose Risk to Trees: Action shall be taken to effectively decrease risk to other trees from pests and diseases. This may include removal and destruction of affected materials, pesticide treatments and/or alternative cultural practices. Other qualified experts shall be consulted as needed. Refer to ISA BMP . 6.1.8 Damage, Vandalism and Illegal Cutting: Action shall be taken whenever possible to investigate and prosecute vandalism and illegal cutting of city-owned trees. Compensation for damages shall be sought based on the appraised value in accordance with The Guide for Plant Appraisal as authored by the Council of Tree and Landscape Appraisers. 6.2 Planting: Planning before planting can ensure that the right tree is planted in the right location. Proper tree selection and placement prevents tree damage and costly maintenance like trimming. Consideration of water requirements and climate and surrounding infrastructure such as sidewalks, sewer lines and overhead/underground power lines shall improve the chances for optimum growth potential. Refer to the ; ISA BMP and ISA BMP. 6.3 Root Environment and Tree Root Zones: Refer to the Glossary of Terms. Whenever feasible, a pro-active program of cultural practices shall be implemented to maintain the health and vitality of City trees. Refer to ISA BMP . 6.3.1 Trees in parks, fields and all other areas both developed and undeveloped: 48 City of Ukiah Tree Management Guidelines 4 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.3.1.1 Soil Compaction: Every effort shall be made to avoid the compaction of soil in root zones and to encourage penetration of rainfall deep into the soil. 6.3.1.2 Mulch: Organic material such as mulch and leaves shall not be removed under the tree canopy. 6.3.1.3 Crews shall, when feasible and practical, establish and maintain the areas under tree canopies free of turf and invasive plant species. The use of native grasses and plants are encouraged, as are plants associated with the trees above them. Special consideration shall be given to oak trees and the use of drought tolerant plants near them. 6.3.1.4 Parking: Vehicles and equipment should be parked on paved areas, streets and parking lots. 6.3.1.5 Pavement: The use of pavement within park and garden areas shall be limited as much as possible, especially under tree canopies. Whenever pavement is necessary the use of permeable materials is preferred. Remove the affected curb and damaged or cracked pavement due to root uplift when feasible. Level the section with mulch, chips, sand, or gravel rather than replacing the area with impervious materials. 6.3.1.6 Leaf Blowers: The use of leaf blowers is discouraged. Leaf blowers should not be used to blow debris with native soil. 6.3.1.7 Pesticides: The use of pesticides is discouraged. Please refer to the City Integrated Pest Management policy. 6.3.1.8 Stakes: In the unusual situation when stakes are needed they should be driven in outside the root ball. ISA BMP Tree Support Systems shall be followed. 6.4 Construction around Trees: Protection devices shall be installed to protect the tree and root zones when near or within construction zones. The root system extends at least to the edge of the canopy or drip line of the tree with most of the fine feeder roots active in the top few inches of the soil. These roots need air to stay healthy in order to provide the tree with nutrients and water. This root zone shall be protected from compaction, changes in soil grade, digging, or other disturbances. Protective fencing and warning signage will be required around the root zone. All tree protection devices shall be visible, well-anchored, and approved in the field by the Supervisor or designee prior to clearing, grading, or beginning of construction and shall remain in place and maintained until the project is completed. Refer to and 49 City of Ukiah Tree Management Guidelines 5 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.5 Consultation with a Qualified Arboricultural Professional: When planning and designing a public improvement project the City shall seek the appropriate qualified expert when the project involves or is near a tree or trees. 6.6 Pruning Standards: The latest pruning standards established by the International Society of Arboriculture shall be used in the maintenance of trees and are detailed in the ISA Best Maintenance Practice booklets. Refer to ISA BMP ; ISA BMP . Such maintenance will include: 6.6.1 General pruning for clearance to prevent injuries and to facilitate maintenance and vehicle clearance. 6.6.2 Pruning dead, dying, and diseased sections to improve the health and appearance of the tree and to prevent accidents. 6.6.3 Pruning for clearance around lighting and overhead lines. 6.6.4 Pruning back for authorized passage on service roads, walkways and paths. 6.6.5 Pruning requested by a private property owner. Such requests do not obligate the Department to prune trees, shrubs, and/or vegetation. It is the responsibility of the business owner to plan their signage so that visibility is not affected by growing trees. 6.6.6 Pruning in park areas identified as places of illegal or inappropriate activity in order to improve general visibility and increased police surveillance. 6.7 Birds and Nesting: Except in emergencies nesting birds or nests shall not be disturbed or harassed by pruning or removal activities. To avoid nesting season such activities shall occur between September 1st and March 31st. Fish and Game Code 3503: "It is unlawful to take, possess, or needlessly destroy the nest or eggs of any bird..." The Migratory Birds Treaty Act of 1918 also applies. 6.8 Unnecessary Wounding: promoting decay, as well as unnatural, dense and weak branching structure, topping shall not be practiced or permitted except under special circumstances. Not only can a tree sustain wounds to the branches or top, it can also sustain wounds to the trunk. Therefore, these policies shall reinforce the protection of the trunk area from wounds associated with a lawn mower or other equipment. 6.9 Hazardous Tree Management: Public health, safety and general welfare will be maintained through the use of generally accepted professional practices of evaluation and treatment to reduce risks to people and property from hazardous trees. Attention to proper selection, planting and maintenance of new trees shall also be pursued to achieve long- term risk reduction. 6.9.1 The City of Ukiah shall assess and manage the risk of tree failure within the limits of available fiscal and human resources. Priority shall be given to locations and situations with high probability of failure and high potential damage or injury that may result. 4: City of Ukiah Tree Management Guidelines 6 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 6.9.2 Notwithstanding an immediate hazard to safety and/or property, the City shall utilize a written tree risk assessment methodology established by the ISA (ISA Basic Tree Risk Assessment Form or equivalent) to evaluate the likelihood that part or all of a tree will fail and cause damage and/or injury by a qualified arboricultural professional. The components of the assessment shall include tree health, species profile, site factors, history of failures, tree defects/conditions, target assessment, risk categorization, mitigation options and recommend inspection intervals when warranted. 6.9.3 Corrective action for high hazard rated trees shall be reasonable and prudent and may include: Moving any at-risk structures, equipment, fixtures or recreational sites; 7.0 Tree Removal: The City shall provide 72 hours of advance notice of the intended tree or trees that shall be removed by posting a sign at the work site when feasible. The sign telephone number that the public may contact for further information. Tree removal will include: 7.0.1 Trees that pose substantial risk or hazard to the public, adjacent properties or to public facilities. 7.0.2 Dead, dying or diseased trees. 7.0.3 Removal from properties being improved or developed under an approved design, however, prior consideration to retention shall be given whenever possible. Preference is to retain existing healthy trees when designing any development rather than attempting mitigation. 7.0.4 Trees that block trails, drains or otherwise obstruct the use and function of infrastructure elements. 7.0.5 Trees on sites that were over planted by design or are crowded from natural competition. As the landscape grows, the Supervisor with consultation with a qualified expert shall selectively remove trees on a site to maintain spacing for optimal tree growth and function. 7.0.6 Removal requested by a private property owner. However, such requests do not obligate the City of Ukiah to remove or allow removal of any trees, shrubs, and/or vegetation. 7.0.7 Consideration shall be given for providing trunk and limbs for service projects such as constructing benches and picnic tables. The use of wood chips for mulching material around trees and vegetation in the parks is encouraged. 7.0.8 Any person aggrieved or impacted by a decision to remove a tree may appeal the decision during the noticing period. A letter stating the reason(s) for the 51 City of Ukiah Tree Management Guidelines 7 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY stops any action or non-action on the tree until the responsible Department Director has an opportunity to review and consider the appeal. When feasible, the final administrative determination. determination and must be accompanied by supporting documentation from a qualified arboricultural professional using the same tree risk assessment methodology established by the ISA as detailed in Section 6.9.2. 7.1 Tree Replacement: At least one tree shall be planted for every tree that is removed from City property. Replacement tree species shall be selected so that overall mature canopy volume will be maintained or increased. It is preferable to plant the replacement l Section 6.2). New locations should be found on the same site or in the same neighborhood at a location of similar or greater value. Preference shall be given for planting native trees whenever feasible. 7.2 Replacement Plantings: The City shall undertake the task of replacement plantings to mitigate the effects of vegetation removal and to reestablish the landscape and increase overall mature forest canopy. The City shall determine the species of tree to be planted on City property and the planting location. Every effort shall be made to select a species compatible with the existing tree plantings on the street, the neighborhood identity, the maturity of the trees, space available for growth, the presence of underground and overhead utility lines, utility poles, streetlights, driveway approaches and fire hydrants. 7.3 Phasing: The City of Ukiah when appropriate shall consider a phased approach to vegetation management to reduce potential short-term negative aesthetic and/or wildlife habitat impacts (associated with such actions). 7.4 Wildlife and Habitat: Trees and forested areas are recognized as important habitat for native wildlife and providing vital wildlife corridors. Trees, undeveloped landscapes and creeks will be managed to optimize them for wildlife habitat. Refer to the City of Ukiah Creeks Maintenance Policies and Procedures. 8.0 SUMMARY These guidelines are set in place to enhance the urban forest within the City of Ukiah. As industry standards change in regard to tree care, this document shall remain flexible to incorporate needed changes. 9.0 GLOSSARY OF TERMS For additional definitions, refer to the International Society of Arboriculture Best Management Practices 52 City of Ukiah Tree Management Guidelines 8 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 9.1 Commemorative Program Tree Program provides an opportunity for the public in celebrating an event or memorializing a loved one by the planting of a young tree or trees while improving the appearance and canopy of City parks. A tree or grove is purchased from the City of Ukiah to honor or memorialize an individual or group. Such tree(s) are identified and recorded by the City of Ukiah with the name of the tree species, dedicated individual or group and the name of the donor. 9.2 Developed landscape is property that has been graded and/or planted, and contains plantings that are distinct from typical native forest. These active and/or passive recreational landscape areas are routinely maintained by park staff for public use. Developed landscapes shall include, but are not limited to: lawns, athletic fields, boulevards, golf courses including pitch and putt, lawn bowling greens, play areas, squares, places, triangles, and swimming beaches. 9.3 Hazardous Tree is a tree that can be predicted to fail and has a high probability of striking people or property causing injury or damage. 9.4 Invasive exotic vegetation consists of species of plants that are not native to our region and exhibit aggressive growth to the exclusion of native or planted landscapes and wildlife. 9.5 Landmark Trees are individual trees that have been designated as unique because of size, historical/commemorative association, and distinct form, as an outstanding specimen or are important for wildlife habit. Such trees will be given extra protection and consideration for retention. Rules and regulations for ndmark Tree Program and/or Downtown Zoning Code. 9.6 Topping is the removal of the terminal shoot of a tree to a stub or lateral branch that is not sufficiently large enough to assume a terminal role or cannot be expected to achieve wound closure to inhibit decay. 9.7 Tree Failure is the breaking and falling of a tree or any substantial part of a tree. This does not include falling leaves or fruit. 9.8 Tree Root Zone is the area from the trunk to the drip line or the edge of the unpruned canopy around a mature, uninjured tree or the anticipated root zone of a young tree. 9.9 Qualified Arboricultural Professional is a tree care professional with a minimum of two years of experience in the evaluation and care of trees in combination with a professional license or certification that measures minimum competency in relevant subjects, including protection of public health, safety and welfare. Acceptable titles include Certified Arborist, Registered Consulting Arborist, Registered Professional Forester, and Landscape Architect. 9.9.1 Undeveloped Landscape is property that contains native or volunteer (self- propagated) plants and is not intended for recreational use except along designated trails. Undeveloped landscapes are (usually) not as intensively maintained as developed landscapes. 53 City of Ukiah Tree Management Guidelines 9 TREE MANAGEMENT GUIDELINES AND POLICIES FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY 10.0 ADDITIONAL RESOURCES Additional City and other tree-related documents that incorporate tree guidelines are available electronically through the Intranet. The Department Director shall provide the booklets, American National Standards Institute related documents and Mendocino County ReLeaf materials to their employees. These documents are: Municipal Code Article 2, Chapter 5, Number 5420 Street Tree Policy, Purpose and Intent (Ordinance 869, adopted 1987) Community Forest Management Plan Tree Protection and Enhancement Policy Tree Planting and Maintenance Recommendations Master Tree List Integrated Pest Management Plan, Community Service Department Creek Maintenance Policies & Procedures Form Based Zoning Preservation Tree List General Plan, Open Space and Conservation Element, adopted 12/6/1995; amended 6/16/2004 Landscaping and Streetscape Design Guidelines Commercial Development Design Guidelines International Society of Arboriculture Best Management Practices (ISA BMP): American National Standards Institute (ANSI): Mendocino County ReLeaf Tree Care Guide Hillside Ordinance 9135 54 City of Ukiah Tree Management Guidelines 10 INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. I.Minimum Scope of Insurance Coverage shall be at least as broad as: A.Insurance Services Office Commercial General Liability coverage(Form No. CG 20 10 10 01 and Commercial General Liability Completed Operations Form No. CG 20 37 10 01). B.Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. insurance as required by the Sta Insurance. II.Minimum Limits of Insurance Contractor shall maintain limits no less than: A.General Liability: $2,000,000per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations.If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.Insurance must be written on an occurrence basis. B.Automobile Liability: $2,000,000per accident for bodily injury and property damage.Insurance must be written on an occurrence basis. C.sation III.Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The Citymay require the insurer toreduce or eliminate such deductibles or self-insured retentions withrespecttothe City, its officers, officials, employees and volunteers; or the Contractor toprovide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV.REQUIREDInsurance Provisions Proof ofgeneral liability and automobile liabilitypolicies are to contain, or be endorsedto contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSUREDwith respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of a B. . The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional ensationpolicy. Cprimary insurance 55 with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the Rev: 11/20/08 Page 1of 2 D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either p requested, has been given to the City. E. Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. V. RATING - Acceptability of Insurers Insurance is to be placed with admitted California insureno less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. VI.Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. VII.Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. If you have questions regarding our insurance requirements contact: Risk Manager (707) 463-6287 FAX (707) 463-6204 56 Rev: 11/20/08 Page 2 of 2 57 TOTAL CAL INC 14,896.8121,880.5536,777.36 $ $ $ LSLS QTY TOTAL Bid Tabulation ITEM DESCRIPTION Specification E35970-71. RFB - E35970-71 Building Demolition/Removal Ukiah CA 95482 per Specification E35970-71. parking lot of Anton Stadium, 506 Park Blvd, Ukiah CA 95482 per of the damaged and dilapidated portable office building located in the of the damaged and dilapidated building located at 1970 W Standley St, All labor, equipment and materials for the demolition, removal and disposal All labor, equipment and materials for the demolition, removal and disposal 12 ITEM # 58 59 5: 2 3 BUUBDINFOU2 GOBBI STREET UNDERGROUNDING PROJECT CITY OF UKIAH Bid Opening:2019-05-07 TEAM GHILOTTI. INCRaPiD ConstructionRoyal Electric Company 2531 Pertaluma Blvd South3072 Research Way STE 548481 Carbide Court Petaluma, CA 94952Carson City, NV 89706Sacramento, CA 95828 Base Bid LƷĻƒ ϔLƷĻƒ 5ĻƭĭƩźƦƷźƚƓvǒğƓƷźƷǤ ha ƓźƷ tƩźĭĻLƷĻƒ ƚƷğƌ ƓźƷ tƩźĭĻLƷĻƒ ƚƷğƌ ƓźƷ tƩźĭĻLƷĻƒ ƚƷğƌ 1EXCAVATE, TRENCH, BACKFILL AND COMPACTION (12" x 36" TRENCH)1592LF$68.00$108,256.00$100.00$159,200.00$83.00$132,136.00 2EXCAVATE, TRENCH, BACKFILL AND COMPACTION (18" x 36" TRENCH)95LF$162.00$15,390.00$150.00$14,250.00$85.00$8,075.00 3EXCAVATE, TRENCH, BACKFILL AND COMPACTION (18" x 48" TRENCH)1207LF$90.37$109,076.59$150.00$181,050.00$107.00$129,149.00 4EXCAVATE, TRENCH, BACKFILL AND COMPACTION (24" x 48" TRENCH)20LF$241.00$4,820.00$150.00$3,000.00$130.00$2,600.00 5EXCAVATE, TRENCH, BACKFILL AND COMPACTION (24" x 59" TRENCH)2227LF$110.00$244,970.00$150.00$334,050.00$189.00$420,903.00 6EXCAVATE, TRENCH, BACKFILL AND COMPACTION (24" x 75" TO 80" TRENCH)85LF$305.00$25,925.00$150.00$12,750.00$214.00$18,190.00 7EXCAVATE, TRENCH, BACKFILL AND COMPACTION (30" x 48" TRENCH)64LF$245.00$15,680.00$250.00$16,000.00$147.00$9,408.00 8EXCAVATE, TRENCH, BACKFILL AND COMPACTION (30" x 59" OFF-STREET TRENCH)32LF$231.00$7,392.00$250.00$8,000.00$201.00$6,432.00 9EXCAVATE, TRENCH, BACKFILL AND COMPACTION (30" X 61" TO 89" TRENCH)987LF$196.00$193,452.00$250.00$246,750.00$297.00$293,139.00 10REMOVE AND REPLACE ASPHALT CONCRETE (12" TRENCH)1412SF$26.20$36,994.40$31.00$43,772.00$46.00$64,952.00 11REMOVE AND REPLACE ASPHALT CONCRETE (18" TRENCH)1962SF$21.00$41,202.00$31.00$60,822.00$46.00$90,252.00 12REMOVE AND REPLACE ASPHALT CONCRETE (24" TRENCH)2965SF$21.00$62,265.00$31.00$91,915.00$46.00$136,390.00 13REMOVE AND REPLACE ASPHALT CONCRETE (30" TRENCH)2607SF$21.00$54,747.00$31.00$80,817.00$46.00$119,922.00 141" PVC SCH 40 CONDUIT (COMCAST) INCLUDING INSTALLATION997FT$7.90$7,876.30$5.00$4,985.00$4.00$3,988.00 152" PVC SCH 40 CONDUIT (COMCAST) INCLUDING INSTALLATION10944FT$5.60$61,286.40$5.00$54,720.00$6.00$65,664.00 163" PVC SCH 40 CONDUIT (COMCAST) INCLUDING INSTALLATION35FT$377.00$13,195.00$10.00$350.00$21.00$735.00 172" PVC SCHE 40 CONDUIT (AT&AMP;T) INCLUDING INSTALLATION1084FT$9.10$9,864.40$5.00$5,420.00$7.00$7,588.00 184" PVC SCH 40 CONDUIT (AT&AMP;T) INCLUDING INSTALLATION16098FT$9.70$156,150.60$9.00$144,882.00$11.00$177,078.00 192" PVC SCH 40 CONDUIT INCLUDING INSTALLATION (ELECTRIC)808FT$7.60$6,140.80$5.00$4,040.00$6.00$4,848.00 203" PVC SCH 40 CONDUIT INCLUDING INSTALLATION (ELECTRIC)1614FT$10.70$17,269.80$9.00$14,526.00$10.00$16,140.00 214158FT$11.81$49,116.79$9.00$37,422.00$12.12$50,375.83 226" PVC SCH 40 CONDUIT INCLUDING INSTALLATION (ELECTRIC)3226FT$22.00$70,972.00$15.00$48,390.00$24.00$77,424.00 23SIDEWALK REMOVAL AND REPLACEMENT FOR INSTALLATION OF ELECTRIC, CABLE & AT&T VAULTS AND BOXES675SF$57.77$38,994.75$50.00$33,750.00$74.00$49,950.00 24CURB AND GUTTER REMOVAL AND REPLACEMENT FOR INSTALLATION OF ELECTRIC, CABLE & AT&T VAULTS AND BOXES15LF$112.25$1,683.75$150.00$2,250.00$242.00$3,630.00 25EXCAVATE, BACKFILL, COMPACT AND INSTALL CABLE SERVICE VAULTS B48 (COMCAST)12EA$3,977.00$47,724.00$2,500.00$30,000.00$2,570.00$30,840.00 26EXCAVATE, BACKFILL, COMPACT AND INSTALL CABLE SERVICE VAULTS N36 (COMCAST)8EA$3,200.00$25,600.00$1,500.00$12,000.00$2,380.00$19,040.00 27EXCAVATE, BACKFILL, COMPACT AND INSTALL CABLE SERVICE VAULTS N30 (COMCAST)12EA$2,900.00$34,800.00$1,600.00$19,200.00$2,250.00$27,000.00 28EXCAVATE, BACKFILL, COMPACT AND INSTALL SERVICE VAULTS 24X36X30AT (AT&T)25EA$7,100.00$177,500.00$5,000.00$125,000.00$3,460.00$86,500.00 29EXCAVATE, BACKFILL, COMPACT AND INSTALL SERVICE VAULTS 30X60X48AT 4EA$10,420.00$41,680.00$11,000.00$44,000.00$13,000.00$52,000.00 30EXCAVATE, BACKFILL, COMPACT AND INSTALL SERVICE VAULTS 48X78X48AT (AT&T)6EA$13,070.00$78,420.00$12,000.00$72,000.00$13,200.00$79,200.00 31EXCAVATE, BACKFILL, COMPACT AND INSTALL CONCRETE VAULT (CITY TO PROVIDE VAULT 48)2EA$4,804.00$9,608.00$15,000.00$30,000.00$8,200.00$16,400.00 32EXCAVATE, BACKFILL, COMPACTION AND INSTALL PEDESTEL BOX PAD (CITY TO PROVIDE)3EA$2,797.00$8,391.00$2,300.00$6,900.00$4,890.00$14,670.00 33EXCAVATE, BACKFILL, COMPACTION AND INSTALL TRANSFORMER BOX PAD (CITY TO PROVIDE)2EA$5,667.00$11,334.00$2,500.00$5,000.00$6,200.00$12,400.00 34EXCAVATE, BACKFILL, COMPACTION AND INSTALL PADMOUNT SWITCH BOX PAD (CITY TO PROVIDE)1EA$5,667.00$5,667.00$2,000.00$2,000.00$6,200.00$6,200.00 35EXCAVATE, BACKFILL, COMPACTION AND INSTALL SECONDARY SERVICE BOX(CITY TO PROVIDE)19EA$4,804.00$91,276.00$800.00$15,200.00$2,920.00$55,480.00 36DRIVEWAY, SIDEWALK AC REMOVAL AND REPLACEMENT BEHIND RIGHT-A-WAY ALONG LESLIE AND MARSHALL STREETS815SF$52.77$43,007.55$40.00$32,600.00$61.00$49,715.00 37LANDSCAPE REMOVAL AND REPLACEMENT-GOBBI, LESLIE, MARSHALL SREETS AND ORCHARD AVENUE1LS$22,677.00$22,677.00$72,353.20$72,353.20$3,370.00$3,370.00 38LANE STRIPING1400FT$11.45$16,030.00$25.00$35,000.00$31.00$43,400.00 39TRAFFIC LOOP REPAIR2LS$2,677.00$5,354.00$4,000.00$8,000.00$2,021.00$4,042.00 401” HDPE CONDUIT INCLUDING INSTALLATION2115FT$26.77$56,618.55$40.00$84,600.00$19.00$40,185.00 41STREETLIGHT FOUNDATIONS INCLUDING REMOVAL AND REPLACEMENT OF SIDEWALK AND INSTALLATION OF STREETLIGHT 22EA$3,327.00$73,194.00$5,000.00$110,000.00$13,339.00$293,458.00 42INSTALL STREETLIGHT JUNCTION BOXES AND MAKE ELECTRIC CONNECTIONS. (CITY TO PROVIDE)23EA$670.00$15,410.00$800.00$18,400.00$2,420.00$55,660.00 43#8 AWG THWN INCLUDING INSTALLATION6750FT$1.40$9,450.00$2.00$13,500.00$3.00$20,250.00 44#12 AWG THWN INCLUDING INSTALLATION5000FT$1.05$5,250.00$2.00$10,000.00$1.54$7,700.00 4520FT$1,100.00$22,000.00$3,000.00$60,000.00$2,338.00$46,760.00 4620FT$1,100.00$22,000.00$3,000.00$60,000.00$2,338.00$46,760.00 Total Bid $2,175,711.68$2,468,864.20$2,899,998.83 Listed SubsApply-A-LineApply-A-LineBay Area Traffic Solutions, 19652 N Hirsch Court19652 N Hirsch Court Inc. Anderson, CA 96007Anderson, CA 96007809 N Market Blvd StripingStripingSte 11 Sacramento, CA 95834 M&M Hansen CommunicationsMike Brown Electric Co Traffic Control PO Box 626561A Mercantile Drive Palo Cedro, CA 96073Cotati, CA 94931 Cal Boring Bore & JackStreet Light System3030 E Coronado Street Anaheim, CA 92806 Mike Brown Electric Co Boring 561A Mercantile Drive Cotati, CA 94931 Granite Construction Traffic Loops Company Electrical1324 S State Street Loop RepairUkiah, CA 95482 Street LigAC Removal and Patching Sierra Striping 9725 Del Road Ste B Roseville, CA 95747 4 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 2 3 (see calendar from NCPA) 4 5