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HomeMy WebLinkAbout80-411 2 3 10 11 12 13 14 , RESOLUTION NO. 80-41 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING EXECUTION OF LOCAL AGENCY-STATE ~STER AGREEMENT FOR FEDERAL-AID PROJECTS NO. 01-5049 AND PROGRAM SUPPLEMENT NO. 1 THERETO WHEREAS, the City of Ukiah has available to it Federal High- ' way and State of California Funds for use on local transportation 6 ~ facilities, and WHEREAS, local agencies are required to enter into a master agreement with the State of California prior to expenditure of funds allocated by the Federal Highway Administration for approved projects, and WHEREAS, the Perkins Street and Standley Street signal modification as specified in Program Supplement No. 1 has been approved for funding. NOW, THEREFORE, BE IT RESOLVED that the City Council does ]5 ihereby approve said Master Agreement No. 01-5049 and Program ]6 !Supplement No. 1 thereto and aurhorizes its Mayor and Clerk to 17 'execute said agreement and supplement on its behalf. PASSED AND ADOPTED this 16th day of January by the following roll call vote: AYES:Councilmembers Hickey, Myers, Simpson, Brannon, Snyder. 21 NOES: None 22 ABSENT: None 2~ 24 2~ ATTEST: 26 , 1980 AGENCY-STATE AGF qE FF FEDERAL-AID PROJECTS O1 Mendocino Ukiah District" COUnty City AGREEMENT NO. 01-5049 -- MASTER AGREEMENT THIS AGREEMENT, made in duplicate this 16th day of January , 1c°~ by and be ~o__~_, t~en City of Ukiah ~-~~~~bdivision(~O of the state Of California hereinafter' referred to as "LOCAL AGENCY", and the STATE OF CALIFORNIA, acting by and through the Department of Transportation, herinafter referred' to as "STATE". WITNESSETH: WHEREAS, the Congress of the United States has declared it to be in the national interest for Federal Funds to be .expended for highway, fringe parking, bicycle transportation, pedestria'~n walkways and mass transportation projects; and ' WHEREAS, the Legislature of the State of California has enacted legislation by which certain Federal funds authorized may be made available for use on local transportation facilities in accordance with the intent of Federal acts~ and WHEREAS, there exists a compelling need for improvements or restoration of roads, streets, highways, fringe parking, and public transportation facilities k~ithin the boundaries bi: LOCAL AGENCY; and. WHEREAS, LOCAL AGENCY and STATE therefore des. ire to make use of such Federal funds as may be made available within the jurisdictional boundaries of said LOCAL AGENCY; and WHEREAS, before Federal-aid wdll be made available for projects, LOCAL AGENCY and STATE are required to enter into an agreement relative to prosecution of the said project'and maintenance of the completed facility. DH-OLA 255 (4-77) Certification Acceptance procedures approved by the FHWA. Such pro- cedures require the use of Specifications described in the State's Certification; STATE approval of plans, special provisions and esti- mated costs prior to advertisement; a certification by LOCAL AGENCY with respect to the right-of-way; and advertisement for a minimum of 3 weeks prior to bid opening. The contract will be awarded by LOCAL AGENCY, its agent, or by STATE as may be determined between the parties prior to each project advertisement,. 5. When the IMPROVEMENT or RESTORATION includes work to be performed by a railroad, the contract for such ~,~rk shal~l be entered into by LOCAL AGENCY or by STATE, as parties hereto agree. A con- tract entered into by LOCAL AGENCY for such work must have prior approval of STATE. in either event, LOCAL AGENCY shall enter into an agreement with the railroad providing for maintenance of the pro- tective devices or other facilities installed under the service contract. 6. LOCAL AGENCY shall provide or arrange for adequate super- vision and inspection of each improvement, including contracts awarded by STATE. With prior State approval, surveying.., inspection and test- ing may be performed by a consulting engineer provided an employee of LOCAL AGENCY is in responsible charge. 7. STATE shall exercise general supervision over Federal-aid improvements and may assui'~e full and direct control over the project whenever STATE, at its sole discretion, shall determine that its responsibility to the United S~tates so requires,, LOCAL AGENCY contracts shall so stipulate. ARTICLE III - RIGHTS-OF.-WAY 1. No contract for the 6onstruction of a Federal-aid IMPROVE- MENT or RESTORATION project shall be awarded until the necessary rights-of-way have been secured. Prior to the advertising of a proj- ect on a local street, LOCAL AGENCY shall certify and upon request shall furnish STATE with evidence that necessary rights-of-way are available for construction purposes or will be available by the time of contract award. 2. LOCAL AGENCY agrees to hold STATE harmless from any lia- bility which may result in the event the right-of-way is not clear as certified. The furnishing of right-of-way as provided for herein includes, in addition to all real property required for tlie improve- ment free and clear of obstructions and encumbrances affecting the -. DH-OLA 255 (4-77) -3- adjusted by mutual consent of the parties hereto, provided funds are available to cover increases and provided Federal Highway Administration concurs in any increase in the Federal-aid. 3. Upon submittal by LOCAL AGENCY of a statement of expenditures for Federal-aid improvements, STATE will pay its agreed share and if permitted by State Law will advance an amount equal to the legal pro rata Federal share of the costs believed to be eligible for participa- tion with Federal funds or will voucher Federal Highway Ackninistration for reimbursement. 4. LOCAL AGENCY shall use its own funds to finance, the local share of eligible costs and expenditures ruled ineligible for financ- ing with Federal funds. STATE shall make preliminary determination of eligibility for Federal fund financing Ultimate determination shall rest with the Federal Highway Administration. Any overpayment of amounts due shall be returned to STATE upon demand. 5. When any portion of a LOCAL AGENCY project is performed by STATE, charges therefor shall include assessment on direct labor costs in accordance with Section 8755.1 of the State Administrative Manual. The portion of such charges not financed with Federal funds shall be paid from funds of LOCAL AGENCY. 6. Should LOCAL AGENCY fail to pay monies due STATE within 30 days of demand or within such other period as may be agreed between. the parties hereto, STATE, acting through State Controller, may-with- hold an equal amount from future apportionments due LOCAL AGENCY from the Hi ghv~ay Users Tax Fund. 7. Auditors of STATE and the United States shall be given access to LOCAL AGENCY's books and records and shall be given such assistance and information as is requested for the purpose of checking costs paid, or to be paid by STATE hereunder. ARTICLE V - MISCELLANEOUS PROVISIONS 1. This agreement shall have no force or effect with respect to any project unless and until said project has been authorized by the Federal Highway Administration and a Program Supplemental Agree- ment has been executed. 2. The Congress of the United States, the Legislature of the State of California, and the Governor of the State of California, each within their respective jurisdiction, have prescribed' certain employment practices with respect to contract and other work financed DH-OLA 255 (4-77) -5- LOCAL AGENCY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction not delegated to LOCAL AGENCY under this agreement. ARTICLE VI - MAINTENANCE 1. Upon acceptance by the awarding authority of a completed Federal-aid project or upon the contractor being relieved of the responsibility for maintaining and protecting a portion of the work, the agency having jurisdiction over the transportation facility shall maintain the completed work in a manner satisfactory to the authorized representatives of the State and the United States. If, within 90 days after receipt of notice from STATE that a project on a transportation facility under its jurisdiction or any portion thereof, is not being properly maintained, LOCAL. AGENCY has not satisfactorily remedied the conditions complained of, the approval of further Federal- aid projects of LOCAL AGENCY will .be withheld until the project shall have been put in a condition of maintenance satisfactory to STATE and the Federal Highway Administration. The provisions of this section shall not apply to a transportation facility which has been vacated through due process of law. 2. The maintenance referred to in paragraph 1 above includes not only the physical condition of the facility but its operation as well. Traffic Operations Improvements on local streets shall be ma.in- tained by an adequate and well-trained staff of traffic engineers and technicians. Said maintenance staff may be employees of a LOCAL AGENCY, another unit of government or a consultant under contract with a LOCAL AGENCY. DH-OLA 255 (4-77) -7- IN WITNESS WHEREOF, the parties have executed this agreement by their.duly authorized officers. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION DISTRICT · CITY OF U~T~ ! i m By District Director of TranSportation Approval Reconinended: CitY C1 erk Local~ Assi StanCe 'E-ngi neer' ~T~,rEST: ' ' _ '~le'rk of BOard DH-OLA 255 (4-77) -8- ]IBIT NONDISCRIMINATION ASSURANCES The (~~/CITY of Ukiah (hereinafter) referred to as the RECIP-I~ENT) HEREBY AGREES THAT as'a condition to receiving any Federal financial assistance from the California Department of Transportation, acting for the U. S. Depart~.~nt of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d-42 U.S.C. 2000d-4 (hereinafter referred to~as the ACT), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Iiondiscrimination in Federally-Assisted Programs of the Departn~nt of Trans?ortation - Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the REGULATIONS), the Federal-aid Highway Act of 1973, and other pertinent directives, to the end that in accordance with the ACT, REGULATIONS, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the RECIPIENT receives' Federal financial assistance from the Federal Department of Transportation, HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) (1) of the REGULATIONS. More specifically and without limitinglthe above general assurance, the RECIPIENT hereby gives the following specific assurances with respect to its Federal-aid PF~gram: 1. That the RECIPIENT agrees that each "program" and each "facility" as defined in subsections 21.23 (e) and 21.23 (b) of the REGULATIONS, will be (with regard to a "program") conducted, or will be (with regard to a "facility") operated in compliance with all requirements imposed by, or pursuant.to, the REGULATIONS, 2. That the RECIPIENT shall insert the following notification in all solicitations for bids for work or material subject to the REGULATIONS made in connection with the Federal-aid Program and, in adapted form in all proposals for negotiated agreements: DH-OLA 255 (4-77) -9- AGREEMENT EXHIBIT "A" (a) the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which the RECIPIENT retains own- ership or possession of the property., 9. The RECIPIENT shall provide for such methods of administra- tion for the program as are found by the U. S. Secretary of 'Transpor- tation, or the official to whom he delegates .specific authority, to give reasonable guarantee that it, other recipients, subgrantees, con- tractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed by,~ or pursuant to, the ACT, the REGULATIONS and this assurance. 10. The RECIPIENT agrees that the United States and the State of California have a right to seek judicial enforcement with regard to any matter arising under the ACT, the REGULATIONS, and this assurance. THIS ASSURANCE is given in consideration'of and for the purpose of obtaining any and all Federal grants, loans, contracts, property., discounts or other Federal financial assistance extended after.the date hereof to the RECIPIENT by the California Department of Transpor= tation, acting for the U. S. Department of Transportation, and is binding on it, other recipients, subgrantees, contractors, subcon- tractors, transferees, successors in interest and other participants in the Federal-aid Highway Program. DH-OLA 255 (4-77) -11- AGREEMENT EXHIBIT "A" the State highway department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: (a) withholding of payments to the CONTRACTOR under the contract until the CONTRACTOR complies; and/or (b) cancellation, termination or suspension of the contract, in whole or in'part. (6) Incorporation of Provisions: The CONTRACTOR shall include the provisT~]l-s 'of pa~=g-raph-s (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONTRACTOR shall take such action with respect to any subcontract or procurement as the State highway department, or the Federal Highway Administration .~y direct as a means of enforcing such provisions in- cluding sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litiga- tion with a subcontractor or supplier as a re:ult of such direction, the CONTRACTOR may request the State highway department to enter into such litigations to protect the interests of the State, and, in addition, the CONTRACTOR may request the United States to enter into such litiga- tion to protect the interests of the United States. DH-OLA 255 (4-77) -13- AGREEMENT EXHIB IT "A" APPENDIX B ('2) that the RECIPIENT shall use the lands and interests in lands so conveyed, in compliance with all require- ments imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,' Non- discrimination in Federal ly-ass.isted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended (,) and (3). that in the event of breach of any of the above- mentioned nondiscrimination conditions, the Department. of Transportation shall have a right to re-enter said lands and facilities on said land, and the above de- scribed land and facilities shall thereon revert to and vest in and become' the absolute property of the Department of Transportation and its assigns as such · interest existed prior to this deed.* , *Reverter clause and related 'language to .be used only when it is determined that such a clause is necessary 'in order to effectuate the purposes of Title VI of the Civil Right,,; Act of 1964. · DH-OLA 255 (4-77) -15- AGREEMENT EXttIBIT "A" APPENDIX C The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds, and leases add "as a covenant running with the land") that: (1) no person on (:he ground of race, color, sex, or national origin shall be excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the ground of race, color, sex, or national origin shall be ex- cluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.,) shall use the premises in compliance with the Regulations. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of .the above nondiscrimination covenants, the RECIPIENT shall have the right to terminate the (license, lease, permit, etc.) and to re-enter and repossess said land and the facilities thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the RECIPIENT shall have the right to re-enter said land and facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the RECIPIENT, and its assigns. _ , ii, i , , , L , ,, I , I - ' [J L II _ * Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Right.,; Act of 1964. DH-OLA 255 (4-77) -17- PROGRAM City of ~ocal Agency Ukiah Date December 6r 1979 ' SuppYemen't' 'No. 01 ~ To Local Agency-State Agreement No, 01-5049 _ HES-000S'(6) O1-Men-O-Uki LOCAL AGEJ'K:Y FEDERAL AID SAFETY I pROvEM[N-r PROJECTS IN THE CITY OF UKIAH '' Local Agenc!] Pursuant to the'Federal Highway Safety Act, the attached "Program" of Federal Aid Projects marked "Exhibit B" is hereby incorporated in that Master Agreement for the Federal-Aid Program · which was entered into between the above named LOCAL AGENCY and · .the STATE on .. 1-16-80 , and is subject to all of the terms and conditions' {'here6f. The subject program is adopted in accordance with Paragraph 2 of Article II. of the aforementioned agreenent under authority of City/OtK~K~<Resolution No. 80-41 approved by the City Counc i 1/~~x~-~x~i~~~6~sX on '~1-1 (See copy attached). Approved for State CITY OF UKIAH Local Agencg Ti tle Attest- Clerk District Director of Transportation · District O1 Depar tment-'~ Transportation Form Dt{-OLA-431 (Rev. 3/78) Da te I u ,-4 o o .J December 6, 1979 Program Supplement No. 01 To Master Agreement No. 01-5049 Local Agency City of Ukiah Project Number HES-000S (6) SPECIAL COVENANT for use of Item 169.1 Funds to match Federal Bridge Replacement, Highway safety and Safer Off-System Funds. Funds required to match Federal Highway Funds in the project will be provided by the State as authorized by Item 169.1 of the Budget Act of 1979 and allocated by the California Transportation Commission. In the event Item 169. 1 funds less than the amount shown are required as a result of a low bid, the excess will be returned to the Statewide reserve. In the event Item 169.1 funds greater than the amount shown are required as a result of a high bid, the required amount may be added subject to the availability of funds and provid'ed said addition of funds can be made prior to the execution of the Federal-State Project Agreement. Item 169.1 funds will not be available for increased project costs following the execution of the Federal-State Project Agreement. After completion of the final cOst accounting for a project, any unexpended Item 169.1 funds will revert to the Statewide reserve. As required by the California Transportation Commission Resolution for all recipients of 169.1 funds, the Local Agency shall report to the Commission prior to July 1, 1980 the uses made of the 169.1 funds; how the recipient conformed~ with the uses permitted by the resolution, and how the local~ agency matching funds that were released were used.