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Home My WebLink About2019-02-20 Agenda �� ww w w ��w� iww,oim/i. of Ukiah II ... w w City Council Regular Meeting AGENDA Civic Center Council Chamber♦300 SeminaryAvenue+Ukiah, CA 95482 February 20, 2019 - 5:00 PM mwaw wuwmw DIRECTORS5:00 P.M. -JOINT MEETING WITH THE UKIAH VALLEY FIRE DISTRICT (QVFQ) BOARD OF JOINTI I - PLEDGE OF ALLEGIANCE JOINTI I - PUBLIC EXPRESSION - ITEMS JOINTI I - NEW BUSINESS Administer of Oath, Introduction, and Badge Pinning of New Fire Chief, Douglas Hutchison. Recommended Action: Receive introduction, have Clerk administer the Oath of Office, and have the Mayor and Board President officiate the badge pinning. None JOINTI I -ADJOURNMENT :1 - WORKSHOP- Mid-Year Departmental Budget and Objectives Progress Review for Fiscal Year 18-19 and Review of Draft Objectives for Fiscal Year 19-20. Recommended Action: Receive, consider, and discuss department-specific budget reports and progress updates on stated objectives for the 2018-19 fiscal year. In addition, the Council will review draft Objectives for the Fiscal Year 19-20. Departments presenting at this meeting are Finance, Fire Authority, and Water Resources. Attachment 1- Finance, Fire, Water Resources MEETING 1 ROLL CALL ALLEGIANCE2 PLEDGE OF PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS Page 1 of 6 3.a. Proclamation of the Ukiah City Council Recognizing KAapoh as Women's History Month. Recommended Action: Issue aProclamation mfthe Ukiah City Council recognizing March aa Women's History Month. Attachment Women's History Proclamation Attachment Women's History Event Flyer 3-b. Proclamation Recognizing and Celebrating STEM Programs in our Community. Recommended Action: Mayor toread and present the Proclamation. Attachment STEM Proclamation 3.C. Mendocino-Rebuilding Our Community (M-ROC) Presentation of the One-Year Anniversary of the Redwood Complex Fire Report. Recommended Action: Receive presentation mfthe K8endocino-Re building Our Community's (K8-ROC) report mfthe one-year anniversary mfthe Redwood Complex Fire. Attachment Mendocino Rebuilding Our Community One-Year Report 3-d- Presentation of Awards that Have Been Received by the City of Ukiah Public Works Department for Redwood Business Park Transportation Improvement and Talmage Road Interchange Project. Recommended Action: Receive presentation. None 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Approval of the February 6, 2019, Regular Meeting Minutes Recommended Action: Approve the Minutes mfFebruary G. 2U1&. a Regular Meeting, aa submitted. Attachment February 6, 2019, Draft Minutes 6 RIGH T TO AP P EAL D EC IS ION Persons who are dissatisfied with a decision of the City Council may have the rightto a review of that decision by a court. TheCityhaoadopted Sectio n1004.OoftheCa|ifomiaCode ofCivi| Pmoedure,vvhiohgenera||y|imits toninetydays (00) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7 CONSENTCALENDAR The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered atthe completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report ofDisbursements for the Month ofJanuary2Ol9. Recommended Action: Approve the Report mfDisbursements for the month mfJanuary 2U1&. Attachment January 2019 Summary ofDisbursements Page 2of6 Attachment 2-Account Codes for Reference Attachment 3-Object Codes for Reference Attachment 4-January 2019 Disbursement Detail 7.b. Request for Approval to Reclassify the Salary Range of the Airport Manager Job Classification. Recommended Action: Approve Staffs recommendation to reclassify the salary range of the Airport Manager job classification. Attachment 1- Revised Management Unit Salary Schedule 7.C. Award Contract for the Oak Manor Joint Trench Project, Specification No. 18-07, to Wylatti Resource Management, Inc. in the Amount of $489,943.56. (EUD) Recommended Action: Award Contract for the Oak Manor Joint Trench Project, Specification No. 18-07, to Wylatti Resource Management, Inc. in the amount of$489,943.56. (ELID) Attachment 1- Bid Results -Spec 18-07 Oak Manor Joint Trench Project Attachment 2-Wylatti Bid -Oak Manor Joint Trench Project Spec 18-07 7.d. Approval of Execution of Contract Amendment No. 3 to the Agreement with Crawford & Associates, Inc. in an Amount not to Exceed $12000 for Additional On-Call Planning Services, and Approve Corresponding Budget Amendment. Recommended Action: Approve execution of contract amendment No. 3 to the agreement with Crawford &Associates, Inc. in an amount not to exceed $12,000 for additional on-call planning services, and approve corresponding budget amendment. Attachment 1-COU NO. 1718-128-Crawford - Planning Svcs Attachment 2-Amendment 1-COU No. 1718-128-A1 Attachment 3-Amendment 2-COU No. 1718-128 Attachment 4-Amendment 3 Draft 7.e. Consideration of Approval of Budget Amendment to Fund Associate Planner Position in the Planning Division of the Community Development Department. Recommended Action: Approve budget amendment to fund the Associate Planner position in the Planning Division of the Community Development Department. Attachment 1-9-23-18 Management-Unit-Salary-Schedule 7-f. Authorization for City Manager to Negotiate and Execute a Contract for Legal Services with Briscoe, Ivester® and hazel® LLP for Counsel on Issues Related to Water, Natural Resources® and Planning. Recommended Action: Authorize City Manager to negotiate and execute a contract for legal services with Briscoe, Ivester, and Bazel, LLP for counsel on issues related to water, natural resources, and planning. ATTACHMENT 1- Draft Agreement- Briscoe Ivester& Bazel 7.g. Authorize City Manager to Formally Notify the Ukiah Valley Sanitation District of Objections, if any, to the 2018-19 Fiscal Year Budget. Recommended Action: Authorize City Manager to formally notify District of any objections to proposed budget by February 28, 2019, deadline. None Page 3 of 6 IENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes inputfrom the audience. Ifthere is a matter ofbusiness on the agenda thatyou are interested in,you mayaddress the Council when this matter is considered. Ifyou wish to speak on a matterthat is not on this agenda,you maydo so atthis time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not mare than ten (10)minutes per subject. The Brown Act regulations do not allow action to betaken on audience comments in which the subject is not listed on the agenda. COUNCIL 10 CITYMANAGER/CITY 11 PUBLIC HEARINGS (6:15 PMJ 12 UNFINISHEDBUSINESS 12.a. Receive an Update Report on the History and Status of the Streetscape Project. Recommended Action: Receive Report Attachment 1- FAQ- Downtown Streetscape Project 12.b. Approval of Community Development Director Determination that the Purchase of APNs 003-040-77, 003-040-7$, and 003-040-79 Qualifies for a C QA Exemption and Consideration of Authorization to the City Manager to Negotiate and Execute a Purchase Agreement for the Three Parcels on East Gobbi Street. Recommended Action: Approve of Community Development Director Determination that the purchase of APNs 003-040-77, 003-040-7 , and 003-040-79 qualifies for a CEQA exemption and consider authorization to the City Manager to negotiate and execute a Purchase Agreement for the three parcels on East Gobbi Street. Attachment 1- NOE Purchase of 3 Parcels 13 NEWBUSINESS 13.a. Consider Approval of Specification 19-02, Final Plans and Specifications for Vinewood Park Renewal - Phase 1 Funded by Housing-Related Parks Program. Recommended Action: Approve Specification 19-02, final plans and specifications Vinewood Park Renewal -Phase 1. Attachment 1- GRAFT Spec 19-02-Vinewood Park Renewal - Phase 1 Attachment 2- Plan Sheets 13.b. Approve an Electric Vehicle Charger Rebate Program, Funded by Low Carbon Fuel Standard Credit Proceeds, Approve the Establishment of a Low Carbon Fuel Standard Reserve Account, Establish an Electric Cap-and-Trade Account Loan, and Authorize the City Manager to Execute Necessary Documents Including Registration of the Electric Department for the Low Carbon Fuel Standard Program Through Air Resources Board. Recommended Action: Approve an Electric Vehicle Charger Rebate Program, funded by low carbon fuel standard credit proceeds, approve the establishment of a Low Carbon Fuel Standard (LCF ) reserve account, establish a $30,000 Electric Cap-and-Trade account loan to the LCFS reserve account, and authorize the City Manager to execute necessary documents including registration of the Electric Department for the low carbon fuel standard program Page 4 of 6 through Air Resources Board. Attachment 1- EV Charger Rebate 13-C. Report Regarding the City of Ukiah's Electric Vehicle Charging Station Program. Recommended Action: Receive report. None 13-d. Award Professional Services Agreement to GHD Inc. in the Amount of$1,257,720 for Preparation of Plans, Specifications, and Estimate for the Downtown Streetscape, Road Diet, & Utilities Project and Approve Budget Amendment. Recommended Action: Award professional services agreement to GHD Inc. in the amount of $1,257,720 to prepare the plans, specifications, and estimate for the Downtown Streetscape, Road Diet, & Utilities Project and approve budget amendment. Attachment#1 RFP Downtown Streetscape-Read Diet-Utilities Project Attachment#2 Addendum No. 1 Downtown Streetscape-Road Diet-Utilities Project Attachment#3 GHD Proposal Ukiah Downtown Streetscape-Road Diet-Utilities Project Attachment#4 GHD cost proposal 13.e. Receive Updates on City Council Committee and Ad Hoc Assignments and if necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). Recommended Action: Receive report(s). The Council may also consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachment 1- 2019 City Council Special Assignments&Ad Hocs 14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 14.a. Conference with Legal Counsel ® Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Confer in Closed Session 14-b. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APRT Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-01® 157-050-02® 157-050-10® 157-050-09® 157-070-01® 157-070-02® 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session 14.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APRT Nos: 003-040-77; 003-040-78; 003-040-79 Negotiator: Sage Sangiacomo, City Manager; Page 5 of 6 Negotiating Parties: Shapira/Dance Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session 14.d. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APRT Nos: 002-273-19-00 and 002-273-30-00 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Bank of America Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session 15 ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Page 6 of 6