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of Ukiah
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City Council Regular Meeting
AGENDA
Civic Center Council Chamber♦300 SeminaryAvenue*Ukiah, CA 95482
December 5, 2018 - 6:00 PM
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-5:55 P.M. MAYOR'S RECEPTION IN THE CIVIC
1 ROLL CALL
ALLEGIANCE2 PLEDGE OF
PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
3.a. Adoption of Resolution Declaring Results of Statewide General Municipal Election of
November 6, 2013, and Swearing in Ceremony for Newly Elected Council members.
Recommended Action: 1) Adopt Resolution reciting the fact of the General Municipal Election
held on November 6, 2018, Declaring the results and such other matters as provided by law.
2) Direct the City Clerk to enter into the minutes a statement of results.
3) Direct the City Clerk to present the Certificates of Election and administer the Oath of Office
to the newly elected officials.
Attachment 1- Resolution Declaring Election Results, with Exhibit A-Offi tial Election Results
3.b. Appointment of New Mayor and Vice Mayor, and Council Reorganization.
Recommended Action: Nominate and appoint the positions of Mayor and Vice Mayor for 2019
for immediate seating and Council reorganization.
Attachment 1- Resolution 2011-44-Council Rotation Guidelines
Attachment 2- 2011 Staff Report
3.c. Introduction of Ukiah Police Department's Narcotics and Firearms Detection Canine (Jack)
and Recognition of Private Donor.
Recommended Action: Receive introduction of the Police Department's Narcotics and
Firearms Detection Canine and Staff recognition of private donation.
None
3.d. Presentation of Two New Pierce Fire Engines.
Recommended Action: Receive Presentation.
Page 1 of 6
Attachment New Fire Engines
3.8. Presentation of Final Results from the City of Ukiah's Conlnlunbv Housing Satisfaction
Survey.
Recommended Action: Receive presentation mfthe final results from the City mfU4iah'a
Community Housing Satisfaction Survey.
Attachmentl-CommunityHousing Satisfaction Survey Final Results
Attachment 2- Ukiah Housing Strategy Overview.pdf
4 PETITIONS AND COMMUNICATIONS
5 APPROVAL OF MINUTES
5.a. Approval ofthe November 7, 2Ol8, Regular Meeting Minutes
Recommended Action: Approve the Minutes mfNovember 7. 2018. a Regular Meeting, as
submitted.
Attachment l Draft Minutes of November 7, 2018
6 RIGH T TO AP P EAL D EC IS ION
Persons who are dissatisfied with a decision of the City Council may have the rightto a review of that decision by a court.
TheCityhaoadopted Sectio n1004.OoftheCa|ifomiaCode ofCivi| Pmoedure,vvhiohgenera||y|imits toninetydays (00)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7 CONSENTCALENDAR
The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered atthe completion of all other items on the agenda.The motion bytheCity Council onthe
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
7.a. Consideration ofa Budget Amendment for the Fiscal Year 2Ol8-2Ol9Following the Purchase
of Detection Canine.
Recommended Action: Approve a Budget Amendment for the Fiscal Year 2U18-2U1& inthe
Amount mf$1U.UUUfor the Purchase mfaDetection Canine.
None
7.10. Consider Approva I ofMid-Yea rBudget Amendment tothe Ukia h Successor Agency inthe
Amount of$l6,OOO.
Recommended Action: Approve a mid-year budget amendment tothe Ukiah Successor Agency
in the amount mf$1G.UUUfor limited supplies and contractual services expenditures.
None
7.C. Report of Acquisition of Professional Sen/ices from Alpha Analytical Laboratories, Inc. in the
Amount of$18,870.85 for Quarterly Water Sampling and Completion of Chemical
Examination Reports for the Ukiah Landfill.
Recommended Action: Receive and file report of acquisition of professional services from
Alpha Analytical Laboratories, Inc. inthe amount mf$18.87U.85 for quarterly water sampling
Page 2of6
and completion of chemical examination reports for the Ukiah Landfill. Report is submitted
pursuant to City Code.
Attachment 1-Alpha Analytical Invoices- November 2018
7.d. Consideration of Awarding Bid for Purchase of Three Police Vehicles in the Amount of
$110172.61 from Thurston Chrysler Dodge Jeep Ram.
Recommended Action: Award the bid for three police vehicles to Thurston Dodge in the
amount of$110,172,61.
Attachment 1- Request for Bids
Attachment 2- Bid Results
Attachment 3-Justification Forms
7.e. Discussion and Possible Action to Adopt Resolution Waiving 60-Day Notice Requirement
Under Government Code Section 25351.
Recommended Action: Adopt Resolution waiving 60-Day Notice from County of Mendocino,
required by Government Code Section 25351, of its intent to lease real property in the City
limits.
Attachment 1- Resolution Waiving 60-Day Notice
7.f. Approve the Purchase of a Caterpillar 420F2 HRC Backhoe/Loader from Peterson CAT in the
Amount of$113,688.86 as Approved in the Fiscal Year 2018-2019 Capital Budget.
Recommended Action: Approve the purchase of a Caterpillar 420F2 HRC Backhoe/Loader from
Peterson CAT in the amount of$113,688.86 as approved in the Fiscal Year 2018-2019 Capital
Budget
Attachment 1- BACKHOE
Attachment 2- BACKHOE
7.g. Approve the Purchase of a John Deere 5100N Tractor with Tiger Bengal Series Rear and Side
Arm Mower to Municipal Maintenance Equipment in the Amount of$137774.23 as
Approved in the Fiscal Year 2018-2019 Capital Budget.
Recommended Action: Approve the purchase of a John Deere 5100N Tractor with Tiger Bengal
Series Rear and Side Arm Mower to Municipal Maintenance Equipment in the amount of
$137,774.23 as approved in the Fiscal Year 2018-2019 Capital Budget.
Attachment 1- MOWER
Attachment 2- MOWER
7.h. Approve the Purchase of a 2019 Ford F-150 One-Ton Pickup with Tommy Gate from Redwood
Ford in the Amount of$34517.29 for the Parks Department as Approved in the Fiscal Year
2018-2019 Capital Budget.
Recommended Action: Approve the purchase of a 2019 Ford F-150 One-Ton Pickup with
Tommy Gate from Redwood Ford in the amount of$34,517.29 for the Parks Department as
approved in the Fiscal Year 2018-2019 Capital Budget.
Attachment 1- PARKS
Attachment 2- PARKS
7-i. Approval of Notice of Completion and Change Order in the Amount of$29460.70 to
Northwest Construction Inc. for the Smith Street Rehabilitation Project, Specification Number
15-12, and Corresponding Budget Amendment.
Page 3 of 6
Recommended Action: Approval of Notice of Completion and Change Order in the amount of
$29,460.70 to Northwest Construction Inc. for the Smith Street Rehabilitation Project,
Specification Number 15-12, and corresponding budget amendment.
Attachment 1-CCO 1 Spec 15-12
Attachment 2- Notice of Completion-Spec15-12
7-i. Adoption of the Shopping Cart Ordinance Amendment.
Recommended Action: Adopt the Shopping Cart Ordinance Amendment.
Attachment 1 Shopping Cart Ordinance Amendment adoption
8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. Ifthere is a matter of business on the agenda thatyou are interested
in,you mayaddress the Council when this matter is considered. If you wish to speak on a matterthat is not on this
agenda,you maydo so atthis time. In orderfor everyone to be heard, please limit your comments to three(3)minutes per
person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on
audience comments in which the subject is not listed on the agenda.
9 COUNCIL REPORTS
10 CITY MANAGERUTY CLERK REPORTS
11 PUBLIC HEARINGS (6:15 PM)
11.a. Annual Review and Possible Approval of the Fee Schedule for the Ukiah Police Department,
Including Bike License Fees, Concealed Weapons Permit, Clearance Letters, Live-Scan
Fingerprinting, Fees for Photographs, Secondhand Dealer Licensing, Taxi Permits, Fees
Associated with Traffic Accident Reports, Civil Subpoena for Officer, Copy of Police Reports,
Subpoena for Records, Stored Vehicle, and Vehicle Repossession Release.
Recommended Action: Review and approve the Fee Schedule for the Ukiah Police
Department, including Bike License Fees, Concealed Weapons Permit, Clearance Letters,
Live-Scan Fingerprinting, Fees for Photographs, Secondhand Dealer Licensing, Taxi Permits,
Fees Associated with Traffic Accident Reports, Civil Subpoena for Officer, Copy of Police
Reports, Subpoena for Records, Stored Vehicle, and Vehicle Repossession Release.
Attachment 1- Police Department Fee Schedule
Attachment 2- Fee Worksheet
Attachment 3- Employee Hourly Rates for Cost Recovery Purposes- Master FY 2018-19
Attachment 4- 2017-33-CC-Resp-Public-Record-Fees-and-Charges
12 UNFINISHED BUSINESS
12.a. Adoption of Resolution Establishing an Interim Referral Procedure, Until Such Time that the
Mendocino County Airport Comprehensive Land Use Plan is Updated to Reflect Current
Ukiah Municipal Airport Environs, for Projects Located in the A, A*, B1' B1*, and B2 Zones of
the 1996 Compatibility Zoning Map of the Ukiah Municipal Airport Master Plan and Referred
by the City of Ukiah Community Development Department to the Mendocino County Airport
Land Use Commission.
Recommended Action: Adopt resolution establishing an interim referral procedure, until such
time that the Mendocino County Airport Comprehensive Land Use Plan is updated to reflect
Page 4 of 6
current Ukiah Municipal Airport environs, for projects located in the A, A*, B1, B1*, and B2
Zones of the 1996 Compatibility Zoning Map of the Ukiah Municipal Airport Master Plan and
referred by the City of Ukiah Community Development Department to the Mendocino County
Airport Land Use Commission.
Attachment 1- Resolution and ALUC interim referral procedure.pdf
Attachment 2- 11-7-18ASR
Attachment 3- 11-27-18 City Attorney Legal Opinion
Attachment 4- Ukiah City Code- Nonconforming Uses.pdf
12-b. Adoption of Resolution Approving the Third Addendum to the Recycled Water Project Initial
Study/Mitigated Negative Declaration.
Recommended Action: Adopt the resolution approving the second addendum to the Recycled
Water Project Initial Study/Mitigated Negative Declaration (MND).
Attachment#1 Reso 2015-26 Recycled Water Addendum #1
Attachment#2 Reso 2017-26 Recycled Water Addendum #2
Attachment#3- Final CE QA Addendum 3- Phase 4 Refinements
Attachment#4- RESOLUTION Addendum#3
13 NEWBUSINESS
13.a. Discussion and Direction to Staff Regarding Resolution No. 2018-19, Related to the
Washington Street Bicycle Lanes Project.
Recommended Action: 1) Direct that Resolution No. 2018-19 be rescinded; and 2) direct that
Staff adequately document the California Environmental Quality Act review process related to
the Washington Street Bicycle Lanes before any additional Council action related to the
project.
Attachment 1-CC Resolution Rescinding Reso No. 2018-19
Attachment 2-CC Reso No. 2018-19- Removing On-street Parking on Washington Ave
13-b. Discussion and Possible Action Regarding the Fiscal Year 2019-20 Budget Development
Schedule.
Recommended Action: Approve the budget development schedule for the 2019-20 fiscal year.
Attachment 1- Budget Schedule, 19-20
13-C. First Quarter Financial Report Presentation.
Recommended Action: Receive presentation on the City's first quarter financial results.
Attachment 1- First Quarter Financial Report, 2018-19
13-d. Capital Improvement Project Tracker Presentation.
Recommended Action: Council to receive a presentation on the Capital Improvement Project
Tracker.
None
13.e. Receive Updates on City Council Committee and Ad Hoc Assignments and if necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
Recommended Action: Receive report(s). The Council may also consider modifications to
committee and ad hoc assignments along with the creation/elimination ad hoc(s).
Page 5 of 6
14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE
MEETING.
14.a. Conference with Legal Counsel ® Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Recommended Action: Confer in Closed Session
14-b- Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APRT Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02,
157-050-01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
15 ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue,
Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary
Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
Page 6 of 6
Agenda Item No.: 3a
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Adoption of Resolution Declaring Results of Statewide General Municipal Election of November 6,
2018, and Swearing in Ceremony for Newly Elected Councilmembers.
DEPARTMENT: Clerk/Admin PREPARED Kristine Lawler
ATTACHMENTS:
Attachment Resolution Declaring Election Results, with Exhibit A Official Election Results
Summary: The City Council is being asked to adopt a resolution reciting the fact of the General Municipal
Election held on November 6, 2018, declaring the results and such other matters as provided by law; direct the
City Clerk toenter into the minutes astatement ofresults, and direct the City Clerk b» present the Certificates of
Election and administer the Oaths ofOffice tothe newly elected officials.
Background: The City of Ukiah consolidates the municipal election with the County of Mendocino. The Final
Official Results for the November 6, 2018, Statewide General Election has been received from the County of
Mendocino (Exhibit AtoAttachment 1.\
RECOMMENDED ACTION: 1) Adopt Resolution reciting the fact of the General Municipal Election held on
November 6, 2018, Declaring the results and such other matters as provided by law.
2) Direct the City Clerk toenter into the minutes astatement ofresults.
3) Direct the City Clerk to present the Certificates of Election and administer the Oath ofOfUcetothe newly
elected officials.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Katrina Bartolomei, Mendocino County Elections Offi cial and David Rapport, City Attorney
Discussion: Pursuant to Election code §10262, 10263, and 10264, City Council shall adopt the Resolution
(Attachment 1) declaring the results of the General Municipal Election of November 6, 2018, before installing
new officers and the City Clerk shall enter into the minutes a statement of results.
Pursuant to election code §10265, the City Clerk shall present the Certificate of Election and administer the
Oaths of Office for the three newly elected City Council members.
2
2
Attachment 2
RESOLUTION NO. 2018-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALIFORNIA, RECITING THE
FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6,2018, DECLARING
THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Ukiah,
California, on Tuesday, November 6, 2018, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided by law;
that voting precincts were properly established; that election officers were appointed and that in all
respects the election was held and conducted and the votes were cast, received and canvassed
and the returns made and declared in time, form and manner as required by the provisions of the
Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the City Council of the City of Ukiah has reviewed the Certificate of County
Clerk to Result of the Canvass of the November 6, 2018, Statewide General Election based on the
Statement of All Votes Cast provided by the County Clerk of Mendocino County (pursuant to
Resolution No. 2018-13 of the City Council of the City of Ukiah) and attached as Exhibit A; and
WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of the
County Clerk's canvass of the Consolidated Election Results for the November 6, 2018, General
Municipal and Statewide General Election, the City Council finds as a result of said count and
review that the number of votes cast, the names of the persons voted for, and other matters as
required by law are as hereinafter stated.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF UKIAH,CALIFORNIA, DOES
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the whole number of ballots cast in the City was 5,178 ballots cast.
SECTION 2. That the names of persons voted for at the election for Councilmember are as
follows: Matt Froneberger, Edward Haynes, Chon Travis, Maureen Mulheren, Juan V. Orozco, and
Jim O. Brown.
SECTION 3. That the number of votes given at each precinct and the number of votes
given in the City to each of the persons above named for the respective offices for which the
persons were candidates are as listed in Exhibit"A" attached.
SECTION 4. The City Council does declare and determine that the following persons were
elected as Members of the City Council for a full term of four years, terms ending in the year of
2022: Maureen Mulheren with 2,722 votes; Juan V. Orozco with 2,173 votes; and Jim O. Brown with
2,078 votes.
SECTION 5. The City Clerk shall enter on the records of the City Council for the City of
Ukiah, a statement of the result of the election, showing: (1) The whole number of ballots cast; (2)
The names of the persons voted for; (3) For what office each person was voted for; (4)The number
of votes given at each precinct to each person.
SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons
so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk 3
shall also administer to each person elected the Oath of Office prescribed in the Constitution of the
State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each
and all of the persons so elected shall then be inducted into the respective office to which they have
been elected.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution
and enter it into the book of original Resolutions.
PASSED AND ADOPTED this 5th day of December 2018, by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
Kevin Doble, Mayor
ATTEST:
Kristine Lawler, City Clerk
4
2
EXHIBIT A
Election Summary Report Date:11/29/18
STATEWIDE GENERAL ELECTION Time: e:1 of 5
Pagel of 5
COUNTY OF MENDOCINO
NOVEMBER 6, 2018
Summary for Jurisdiiction Wide, All Counters, All Races
FINAL OFFICIAL RESULTS
Registered Voters 48032 -Cards Cast 33966 70.72% Naim. Report Precinct 250-Num.Reporting 250 100.00%
GOVERNOR INS COMMISH
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
GAVIN NEWSOM 22152 66.31% STEVE POIZNER 13578 43.28%
JOHN H. COX 11255 33.69% RICARDO LARA 17796 56.72%
LT GOVERNOR BOE
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
ELENI KOUNALAKIS 17679 62.32% MALIA COHEN 21954 68.05%
ED HERNANDEZ 10687 37.68% MARK BURNS 10308 31.95%
SEC OF STATE US SENATOR
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
MARK P. MEUSER 10184 30.89% KEVIN DE LEON 15529 50.68%
ALEX PADILLA 22789 69.11% DIANNE FEINSTEIN 15113 49.32%
CONTROLLER US REP
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
BETTY T.YEE 23246 71.03% JARED HUFFMAN 23839 72.07%
KONSTANTINOS RODITIS 9483 28.97% DALE K. MENSING 9240 27.93%
TREASURER SENATE
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
FIONA MA 22926 69.88% VERONICA"RONI" JACO 10527 36.35%
GREG CONLON 9881 30.12% MIKE MCGUIRE 18434 63.65%
ATTY GENERAL ASSEMBLY
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
XAVIER BECERRA 22489 68.44% MATT HEATH 9807 30.01%
STEVEN C BAILEY 10370 31.56% JIM WOOD 22872 69.99%
5
Election Summary Report Date:11/29/18
STATEWIDE GENERAL ELECTION Time: :
Page:2 oof 5
f 5
COUNTY OF MENDOCINO
NOVEMBER 6, 2018
Summary for Jurisdiiction Wide, All Counters, All Races
FINAL OFFICIAL RESULTS
Registered Voters 48032 -Cards Cast 33966 70.72% Naim. Report Precinct 250-Num.Reporting 250 100.00%
CAROL A CORRIGAN PETER JOHN SIGGINS
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
YES 14060 60.24% YES 13971 64.85%
NO 9279 39.76% NO 7573 35.15%
LEONDRA R KRUGER JON B STREETER
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
YES 16449 72.31% YES 14778 68.53%
NO 6298 27.69% NO 6785 31.47%
JAMES M.HUMES ALISON M TUCHER
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
YES 14980 68.26% YES 16339 74.27%
NO 6964 31.74% NO 5660 25.73%
SANDRA MARGULIES BARBARA JONES
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
YES 15494 68.93% YES 16925 76.96%
NO 6983 31.07% NO 5067 23.04%
JAMES A RICHMAN SUP PUB INST
Total Total
Number of Precincts 250 Number of Precincts 250
Precincts Reporting 250 100.0 % Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 33966/48032 70.7 %
YES 12393 56.89% TONY K THURMOND 17871 61.18%
NO 9393 43.11% MARSHALL TUCK 11191 38.31% ....
MARLA MILLER MC BOE,TA 2
Total Total
Number of Precincts 250 Number of Precincts 39
Precincts Reporting 250 100.0 % Precincts Reporting 39 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 5594/8492 65.9 %
YES 14144 63.43% MARY MISSELDINE 1728 37.86%
NO 8156 36.57% TARNEY SHELDON 2797 61.28%
6
Election Summary Report Date:11/29/18
STATEWIDE GENERAL ELECTION Time:16: of 5
Page:3 of 5
COUNTY OF MENDOCINO
NOVEMBER 6, 2018
Summary for Jurisdiiction Wide, All Counters, All Races
FINAL OFFICIAL RESULTS
Registered Voters 48032 -Cards Cast 33966 70.72% Naim. Report Precinct 250-Num.Reporting 250 100.00%
MLCCD TA2 RND VLY USD Elect 3
Total Total
Number of Precincts 28 Number of Precincts 8
Precincts Reporting 28 100.0 % Precincts Reporting 8 100.0 %
Times Counted 4347/6439 67.5 % Times Counted 660/1100 60.0 %
GINEVRA"GINY" CHAND 590 17.01% LINDON A. DUKE 274 17.92%
LARRY L. LANG 139 4.01% CYNTHIA O'FERRALL 425 27.80%
JOHN PEGAN 311 8.97% PETER BAUER 415 27.14%
PATRICK WEBB 256 7.38% AMANDA BRITTON 389 25.44%
XOCHILT MARTINEZ 875 25.23%
JERRY EATON 758 21.86% WILLITS USD-LT Elect 3
DONALD W. BURGESS,J 513 14.79% Total
Number of Precincts 26
MLCCD TA4 ST Precincts Reporting 26 100.0 %
Total Times Counted 5121/7415 69.1 %
Number of Precincts 83 ROBERT CHAVEZ 2194 20.70%
Precincts Reporting 83 100.0 % JEANNE KING 2541 23.97%
Times Counted 9925/13529 73.4 % PAULA NUNEZ 2117 19.97%
WILLIAM "BILL" DAME 2692 35.26% CHRISTOPHER J.NEARY 1673 15.78%
ROBERT JASON PINOLI 4902 64.21% DIANNE MCNEAL 2019 19.05%
MLCCD TA5 WILLITS USD- ST
Total Total
Number of Precincts 30 Number of Precincts 26
Precincts Reporting 30 100.0 % Precincts Reporting 26 100.0 %
Times Counted 3246/4721 68.8 % Times Counted 5121/7415 69.1 %
PHILIP "ED" NICKERMA 1319 50.71% BOB COLVIG 3122 74.10%
CAMILLE SCHRAEDER 1271 48.87% DANY LAURENT 1072 25.45%
ARENA SCHOOLS(Elect 4) SUP 3RD DIST
Total Total
Number of Precincts 11 Number of Precincts 37
Precincts Reporting 11 100.0 % Precincts Reporting 37 100.0 %
Times Counted 1985/2454 80.9 % Times Counted 6755/9866 68.5 %
CYNTHIA"CINDY" CION 1248 22.09% JOHN HASCHAK 3744 57.72%
M. VIKKI ROBINSON 568 10.05% JOHN PINCHES 2705 41.70%
MARY VISHER 1262 22.34%
SAL MARTINEZ 1289 22.81% SUP 5TH DIST
ROBERT SHIMON 1259 22.28% Total
Number of Precincts 66
LAYTONVILLE USD- ST Precincts Reporting 66 100.0 %
Total Times Counted 8286/10780 76.9 %
Number of Precincts 7 TED WILLIAMS 5432 74.38%
Precincts Reporting 7 100.0 % CHRIS SKYHAWK 1790 24.51%
Times Counted 1196/1645 72.7
REGINA CAMPBELL 515 47.42%
ERIN K. GAMBLE 568 52.30%
7
Election Summary Report Date:11/29/18
STATEWIDE GENERAL ELECTION Time:1A of 5
Page:4 of 5
COUNTY OF MENDOCINO
NOVEMBER 6, 2018
Summary for Jurisdiiction Wide, All Counters, All Races
FINAL OFFICIAL RESULTS
Registered Voters 48032 -Cards Cast 33966 70.72% Naim. Report Precinct 250-Num.Reporting 250 100.00%
FT BRAGG CTY Elect 3 SO NUMB HLTHCARE Elect 3
Total Total
Number of Precincts 19 Number of Precincts 2
Precincts Reporting 19 100.0 % Precincts Reporting 2 100.0 %
Times Counted 2489/3495 71.2 % Times Counted 73/123 59.3 %
RUBEN ALCALA 755 11.62% ALISON RIVAS 27 23.48%
TESS ALBIN-SMITH 1202 18.50% JESSICA WILLIS 31 26.96%
DANA JESS 778 11.98% W. H. "SCOTTY' MCCLU 20 17.39% ....i
LINDY PETERS 1306 20.10% KATIE MCGUIRE 37 32.17%
MARY ROSE KACZOROWSK 841 12.95%
JESSICA MORSELL-HAVE 1282 19.74% PROP I
BOBBY BURNS 306 4.71% Total
Number of Precincts 250
UKIAH CTY Elect 3 Precincts Reporting 250 100.0 %
Total Times Counted 33966/48032 70.7 %
Number of Precincts 35 YES 19628 60.95%
Precincts Reporting 35 100.0 % NO 12574 39.05%
Times Counted 5178/7752 66.8
MATT FRONEBERGER 1230 10.69% PROP 2
EDWARD HAYNES 1392 12.10% Total
LHON TRAVIS 1848 16.06% Number of Precincts 250
MAUREEN MULHEREN 2722 23.66% Precincts Reporting 250 100.0 %
JUAN V. OROZCO 2173 18.89% Times Counted 33966/48032 70.7 %
JIM O.BROWN 2078 18.06% YES 20726 64.26%
NO 11525 35.74%
WILLITS CTY Elect 2
Total PROP 3
Number of Precincts 8 Total
Precincts Reporting 8 100.0 % Number of Precincts 250
Times Counted 1663/2483 67.0 % Precincts Reporting 250 100.0 %
JEREMY HERSHMAN 583 24.21% Times Counted 33966/48032 70.7 %
GRETA M.KANNE 1066 44.27% YES 15225 47.93%
LARRY W. STRANSKE 74630.98/0°
. NO 16538 52.07%
MENDO HLTHCARE-LT Elect 3 PROP 4
Total Total
Number of Precincts 59 Number of Precincts 250
Precincts Reporting 59 100.0 % Precincts Reporting 250 100.0 %
Times Counted 9674/12698 76.2 % Times Counted 33966/48032 70.7 %
JOHN REDDING 3642 18.04% YES 19405 60.98%
JADE TIPPETT 3303 16.36% NO 12415 39.02%
AMY BETH MCCOLLEY 4518 22.38%
KEVIN B. MILLER 3356 16.62%
JESSICA GRINBERG 5261 26.06% PROP 5
Total
Number of Precincts 250
MENDO HLTHCARE- ST Precincts Reporting 250 100.0 %
Total Times Counted 33966/48032 70.7 %
Number of Precincts 59 YES 10111 32.04%
Precincts Reporting 59 100.0 % NO 21449 67.96%
Times Counted 9674/12698 76.2 % $
KAREN S.ARNOLD 6790 87.31%
REX GRESSETT 958 12.32%
Election Summary Report Date:11/29/18
STATEWIDE GENERAL ELECTION Time:16: f 5
Page:5 oof 5
COUNTY OF MENDOCINO
NOVEMBER 6, 2018
Summary for Jurisdiiction Wide, All Counters, All Races
FINAL OFFICIAL RESULTS
Registered Voters 48032 -Cards Cast 33966 70.72% Naim. Report Precinct 250-Num.Reporting 250 100.00%
PROP 6 MEASURE H -FT BRAGG
Total Total
Number of Precincts 250 Number of Precincts 19
Precincts Reporting 250 100.0 % Precincts Reporting 19 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 2489/3495 71.2 %
YES 10431 32.15% YES 1106 48.51%
NO 22017 67.85% NO 1174 51.49%
PROP 7 MEASURE I -WILLITS
Total Total
Number of Precincts 250 Number of Precincts 8
Precincts Reporting 250 100.0 % Precincts Reporting 8 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 1663/2483 67.0 %
YES 19455 61.41% YES 1156 74.68%
NO 12226 38.59% NO 392 25.32%
PROP 8 MEASURE J-LLFPD
Total Total
Number of Precincts 250 Number of Precincts 18
Precincts Reporting 250 100.0 % Precincts Reporting 18 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 3413/4976 68.6 %
YES 15032 46.80% YES 2501 75.79%
NO 17085 53.20% NO 799 24.21%
PROP 10 MEASURE K-RND VLY USD
Total Total
Number of Precincts 250 Number of Precincts 8
Precincts Reporting 250 100.0 % Precincts Reporting 8 100.0 %
Times Counted 33966/48032 70.7 % Times Counted 660/1100 60.0 %
YES 14633 45.53% BONDS-YES 386 64.55%
NO 17507 54.47% BONDS -NO 212 35.45%
PROP 11
Total
Number of Precincts 250
Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % �
YES 16720 52.62%
NO 15057 47.38%
PROP 12
Total
Number of Precincts 250
Precincts Reporting 250 100.0 %
Times Counted 33966/48032 70.7 % ...
YES 19850 62.12%
NO 12103 37.88%
9
Agenda Item No.: 3b
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Appointment of New Mayor and Vice Mayor, and Council Reorganization.
DEPARTMENT: Clerk/Admin PREPARED Kristine Lawler
ATTACHMENTS:
Attachment Resolution 2011-44 Council Rotation Guidelines
Attachment 2011Staff Report
Summary: Council will appoint a new Mayor and Vice Mayor with the assistance of Resolution No. 2011-44,
which gives guidelines for the annual rotation and seating arrangement, after which the Council will take their
new seats onthe Dais.
Background: In December 2006, the City Council established a seniority-based rotation appointment of the
Mayor and Vice Mayor. In September 2011, the Mayoral Rotation and Seating Arrangement for Council was
updated and Resolution 2011-44 outlining the changes was adopted (Attachment#1).
Per Resolution 2011-44, the naming of the Mayor and Vice Mayor takes place annually at the first regular
meeting in December. For yeapb»-yearconsistency, the installation and new seating arrangements will follow
the appointments.
Discussion: Using the councilmember information below, Resolution 2011-44 (Attachment#1) provides for
RECOMMENDED ACTION: Nominate and appoint the positions of Mayor and Vice Mayor for 2019 for immediate
seating and Council reorganization.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
suggested rotations, which are listed beneath the councilmember information. In regards to this year's
scenario, Resolution 2011-44 is somewhat unclear in respect to the Vice Mayor appointment.
In 2011, the City Council directed staff to develop a resolution for Council rotation based on an example from
another jurisdiction that states "...a member must have served on the City Council for at least one year prior to
being selected as either Mayor or Vice Mayor" and to define seniority. (See Attachment#2) The result was
resolution 2011-44; however, the final language used omitted "Vice Mayor" from the above sentence.
Therefore, the interpretation is vague.
Below is the Councilmember info and the suggested rotation for the newly-seated Council.
COUNCILMEMBER INFORMATION:
DOUGLAS F. CRANE:
Year Took Office— 11/2004
Last Term as Mayor—2015
STEPHEN G. SCALMANINI:
Year Took Office— 11/2013
Last Term as Mayor—2016
JIM O. BROWN:
Year Took Office— 11/2014
Last Term as Mayor- 2017
MAUREEN MULHEREN:
Year Took Office— 11/2014
Has not yet served as Mayor
JUAN V. OROZCO
Year Took Office— 11/2018
Has not yet served one year as councilmember, making him not yet eligible to serve as Mayor
SUGGESTED ROTATION:
Vice Mayor Mulheren to Mayor—as the most senior member in length of uninterrupted service who has served
at least one year as a member of the City Council, but has not previously served as Mayor.
Councilmember Crane to Vice Mayor—as the person who has served at least one year as a member of the
City Council, and as the most senior member in length of uninterrupted service who has not served as Mayor
for the longest period of time.
A possible interpretation of Resolution 2011-44 would place Councilmember Orozco in the position of
Vice-Mayor. However, the responsibilities of the Vice Mayor include sitting as Mayor in the Mayor's absence, a
duty that would be better filled by a member who has had at least one year's experience of council meeting
procedures and protocols. Therefore, Staff is recommending that Councilmember Crane serve in this position
for the reasons stated above.
Councilmembers Scalmanini, and Brown move one seat to their left—as remaining Councilmembers [who]
shall move one seat to their left.
Councilmember Orozco to furthest seat to the right of the Mayor—as a newly elected Councilmember who
shall remain in the furthest right seat.
2
2
Having stated the various provisions, Resolution 2011-44 also asserts that the Council has the ultimate
discretion to elect or not elect any Councilmember for any office at the December meeting.
3
3
Attachment 1
RESOLUTION NO. 2011-44
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING RULES GOVERNING COUNCIL MEETINGS
i
WHEREAS,
1. The City Council has adopted by resolution Procedures of Conduct for City Council
Meetings, last revised on July 20, 2005 ("Procedures"); and
2. The City Council has determined to revise the rules governing the Mayoral Rotation and
Seating Arrangement for Council.
NOW, THEREFORE, BE IT RESOLVED that the title and Section 7 of the Procedures are
amended as follows:
TITLE: City of Ukiah City Council Meeting Procedures
SEQTI-QN 7. VQTXNGLJPROCEQURE
I. Mayoral Rotation and Seating Arrangement for Council
It is the policy of the City Council that the office of Mayor be rotated insofar as possible
among the members of the City Council and that the Mayor shall serve a term of one year
or until a successor is appointed. The rotation is based on seniority. The Vice Mayor shall
replace the outgoing Mayor. It is the intent and desire of the City Council to allow every
member the opportunity to serve as Mayor, and consideration is given to those members of
the Council who have not previously served as Mayor unless all members have so served.
The City Council shall, at its first regular meeting in the month of December, meet and
choose one of its members as Mayor, and one of its members as Vice Mayor. The Mayor's
seat shall be filled by the most senior member in length of uninterrupted service who has
not previously served as Mayor. The Councilmember selected as Mayor, however, shall
have served at least one year as a member of the City Council.
Where all Councilmembers have served a term as Mayor, the person to be selected as
Mayor shall be the person who has not served as Mayor for the longest period of time. If
the person who has not served as Mayor for the longest period of time declines the
position, then the person who has not served as Mayor for the longest period of time other
than the declining Councilmember or Councilmembers shall be selected.
When a selection of Mayor is to be made from a Councilmember who has not yet served as
Mayor, the person who is otherwise qualified and has served on the Council the longest
without being Mayor shall be selected as Mayor. In the case where two or more persons
qualified to be selected as Mayor have served the same amount of time as a
Councilmember without being Mayor, the person selected shall be the person who received
the most votes at their initial election.
Resolution No.2006-04
Page lof 1 4
i'
i
At the time of selection of the Mayor in any given year, the individual who would qualify to
be selected as Mayor in the next following year, using the criteria above, shall be named
Vice Mayor for the current year.
If a Councilmember declines to serve as Vice Mayor, the Council will decide by formal
action where the member will fit into the rotation at the December meeting. The Council
has the ultimate discretion to elect or not elect any Councilmember for any office at the
December meeting.
The Mayor and Councilmembers shall be seated as follows, seating assignments given from
the perspective facing the audience:
A. The Mayor and Councilmembers shall sit in the five of seven furthest rightward
positions on the dais.
B. The Mayor's position shall be the fourth from the right or center of the dais.
C. The Vice Mayor shall be seated immediately to the Mayor's left or left hand side.
D. Following the installation of new Councilmembers into office, Councilmembers leaving
office shall immediately step down from the dais. Incumbent Councilmembers shall
then-assume-any-positions-vac-ated-to-their-left.—Newly-elected-or-appointed
Councilmembers shall be seated at the far right of the dais. If more than one
Councilmember is newly elected, they shall be seated in order of votes cast, with the
lowest vote getter being seated furthest right and the highest vote getter being seated j
to the left. i
E. Except as described in subsection F below, following the annual rotation of the Vice
Mayor, the exiting Vice Mayor shall move right to the Mayor's position in the center of
the dais, the newly selected Vice Mayor shall move to the Mayor's left hand side, and
the remaining Councilmembers shall move one seat to their left.
F. Following the annual rotation of the Vice Mayor during general election years, the
newly elected Councilmembers shall remain in the furthest right seats and only
incumbent Councilmembers shall rotate positions as described in subsection E above.
G. To the extent that the foregoing rules do not address Councilmember seating changes
or rotations, the City Council shall determine the seating location by formal action of j
the same at a regular, special, or adjourned meeting.
i
City Least Senior
Manager CCM
City
Attorney CCM
Vice Most
Mayor Mayor Senior
CCM
I
I
Resolution No.2006-04
Page 2of 1
5 '
i
BE IT FURTHER RESOLVED that the amended version of Section 7 as contained
in this Resolution shall replace Section 7 in the City Council Meeting Procedures as it
I
read prior to the adoption of this Resolution.
PASSED AND ADOPTED this 2nd day of November, 2011, by the following roll call
vote:
AYES: Councilmember Landis, Thomas, Crane, Baldwin, and Mayor Rodin
NOES: None
ABSTAIN: None
ABSENT: None
Mari Rodin, Mayor
ATTEST:
Arno-Currie;City-Cler
i
l
Resolution No.2006-04
Page 3of 1 6
i
ATTACHMENT 2
ITEM NO.: 12a
MEETING DATE: February 16, 2011
City c-,/"4lkiaFz-
AGENDA SUMMARY REPORT
SUBJECT: DISCUSS AND ADOPT RECOMMENDED APPROACH FOR THE SELECTION OF
MAYOR AND VICE MAYOR AFTER REVIEWING A SURVEY OF OTHER CALIFORNIA
CITIES' APPROACHES
Background: The purpose of this summary is to assist the council in clarifying what the "seniority rotation"
guidelines mean in specific situations, in order to reduce the confusion which was experienced in the
nominations for Ukiah's mayor and vice mayor, at our December 1, 2010 council meeting. This discussion is
to decide how broad or concrete the system should be in order to promote full participation of council
members and provide fairness.
California State regulations state:
36801. The city council shall meet at the meeting at which the declaration of the election results for a
general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and,
following the declaration of the election results and the installation of elected officials, choose one of its
number as mayor, and one of its number as mayor pro tempore.
In November, 2006, the voters agreed to end the practice of electing a mayor in general elections.
On December 6, 2006. City Council members discussed how the selection of a mayor and vice mayor could
proceed (Attachment 1, Minutes from 12/6/06 meeting). After a 30 minute conversation, including the
public, City Council members decided (4-1) these key points:
• The decision to appoint a mayor is based on a process, not a person
• Council members would rotate into the position
• Fairness to all council members, community and staff is an important quality, for the mayor
• One year would be the length.of the term of office
• Anyone would have a right to pass on being the Mayor
• Those members who had 2 years left would begin the rotation with a rotation to continue according
to seniority.
Continued on Page 2
Recommended Action(s): Discuss And Adopt Recommended Approach For The Selection Of Mayor
Ana vice Mayor After Reviewing A Survey Of Other California Cities'Approaches
Alternative Council Option(s): Other Action As Discussed By City Council
Citizens advised:
Requested by: City Council
Prepared by: Councilmember Landis
Coordinated with: Jane Chambers, City Manager and Linda Brown, Administrative Assistant
Attachments: 1) Minutes 12/6/06 2) Pismo Beach 3) Oakley 4) Walnut Creek 5) Clayton
7
Approved:
J Chambers, City Manager
• One member (McCowen) stated that he thought the action was political and that this action would
not bind future councils from changing the process.
Discussion: Survey of other California cities on the issue of Mayor/Vice Mayor selection:
Councilmember Landis undertook an internet study of cities that have decided upon a rotation policy for
their mayor and vice mayor. Ukiah council members can consider the range of options that have been
debated elsewhere in California. In particular, in 2002 Pismo Beach gathered 55 cities' responses to a
survey of other cities in California regarding how they select their mayor and vice mayor (Attachment 2).
Additionally, The City of Oakley studied 6 other cities in 2008 in order to inform mayoral selection/rotation
decision-making in Oakley (Attachment #3). From these 61 cities, it seems that the written definitions for
rotation range from broad conceptual understanding of seniority rotation to very specified resolutions which
attempt to address basic rotation process and exceptions to their process. The 61 cities' responses are
included as an attachment.
Issues that can confound a simple process include:
• the rotation of 5 members who serve 4 year terms.
• the appointment of a new member to fill another member's term
• a member declining to serve as mayor
• the election of 3 new (non-incumbent) members
• someone fills in for an emergency leave or resignation — how are they selected and does that affect
their place in the rotation?
• the length of time a person has served on the council before becoming mayor
• is seniority based on number of years served or does a new election change the sequence?
• Is seniority defined by consecutive years of service or by all the years of service on the council?
Attachments 4 & 5 are samples of the Mayor selection process from the Cities of Walnut Creek and Clayton.
After reviewing all of the cities actions on this topic, Councilmember Landis recommends adoption of a
statement similar to the City of Oakley, as follows:
"At the first regular city council meeting in December, the City Council, by majority vote, shall select one of
its members to be Mayor and one of its members to be Vice Mayor. It is the intention of the Council to
select the person who has served as Vice Mayor in one year to be the Mayor the following year. It is also
the Council's intent to make the selections on a rotating basis based primarily on seniority, and with the
requirement that a member must have served on the City Council for at least one year prior to being
selected as either Mayor or Vice Mayor."
Fiscal Impact:
New Appropriation Not Applicable Budget Amendment Required
❑ Budgeted FY 10/11
8
Agenda Item No.: 3c
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Introduction of Ukiah Police Department's Narcotics and Firearms Detection Canine (Jack) and
Recognition of Private Donor.
DEPARTMENT: Police PREPARED Justin Wyatt
ATTACHMENTS:
None
Summary: The Ukiah Police Department's Drug Detection Canine, Bugoy, recently passed away unexpectedly.
The Department has replaced Bugsy with a Narcotics and Firearms Detection Trained Canine, Jack, utilizing
Department Funds and Funds from aPrivate Donor.
Background: In January 2010 the City Council authorized the Police Department to establish a Police Canine
Narcotic Detection Program. Since 2O1O. the Department has assigned aNarcotics Detection Canine b»
partner with the School Resource Officer assigned to the Ukiah High School, and serving all schools within the
City.
The Department's Narcotics Detection Canine Program has had a positive impact on the reduction of drugs on
our school's campuses, and during the first year of the program drug violations on the Ukiah High School
campus were reduced bvover 5O96.
Bugsy was the second such canine purchased and trained by our sole source vendor which works with many
law enforcement agencies as part of a training cooperative group within the greater North Bay Area region.
RECOMMENDED ACTION: Receive introduction of the Police Department's Narcotics and Firearms Detection
Canine and Staff recognition of private donation.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Bugsy started in 2010 as a Narcotics Detection Canine assigned to patrol, and most recently was assigned and
partnered with the Department's School Resource Officer. Bugsy was responsible for many seizures of drugs
and weapons in both capacities, and was very effective as a strong deterrent in the educational environment.
Bugsy passed away unexpectedly following a sudden and brief illness in August and shortly before school was
to begin this year. While researching options and funding sources for replacing Bugsy, a community member
came forward and expressed the desire of making a donation towards purchasing a replacement for Bugsy.
Discussion: Because of the rising concern for school safety and desire of school officials and the community
to keep guns off our school campuses, the Department explored the option of acquiring a Canine trained in the
detection of narcotics as well as firearms.
The Department's Canine trainer and vendor, Golden Gate K9, was contacted and was able to accommodate
the request for a narcotics and firearms detection canine. Golden Gate K9 ultimately presented a 2-year old
Springer Spaniel from Ireland, named Jack. The Department's School Resource Officer and K9 Handler, Tony
DeLapo, completed a rigorous training and bonding period with Jack, which culminated with final training and a
successful State certification process completed at the Ukiah High School Campus.
A private couple has generously donated $10,000 towards the purchase of Jack. This couple is proud to be
proactive members of the community and are active with worthy charitable causes throughout the Ukiah Valley.
The donors are concerned about the effects of drugs, particularly methamphetamine and opioids, upon
individuals, families, and the community and strongly oppose gang violence and dangerous weapons in our
schools.
These community members are not seeking recognition, but results, and they feel strongly that a narcotics and
firearms detection canine, present in our schools, is an important and worthy effort. This couple believe the
safety of our children are a community priority, and that this donation will help effectively keep our children out of
harm's way.
Staff would like to recognize the private donors and present Jack, the Narcotics and Firearms Detection
Canine, to the City Council and Community.
2
2
There are no Attachments to this Agenda Item.
3
Agenda Item No.: 3d
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Presentation of Two New Pierce Fire Engines.
DEPARTMENT: _FinePREPARED BY: Ke_m_Jenn|ngs___________________________
ATTACHMENTS:
Attachment New Fire Engines
Summary: The City Council will receive a presentation of the two new Pierce fire engines delivered last week.
Background: The purchase oftwo new Pierce Engines were approved at the September 0. 2O17Council
Meeting in the amount of$1,125,730.73, along with approval of a 10-year equipment lease with Umpqua Bank to
finance the purchase.
The two new Pierce fire engines were delivered to the City of Ukiah last week. At the time ofagenda publication,
the engines were at the City Corp Yard getting outfitted with equipment. Staff hopes to have them in service as
soon aothey are put together and crews have been trained on them, including going through an emergency
vehicle operation course /E\KOC\.
Discussion: They are 2018 Pierce Enforcers; each can sit four firefighters and have a 1500 gallons per minute
VVaharouo pump with Class Afoann capabilities. Both engines are nnahching, providing consistency for orevvo.
nomatter which station they are working at.
RECOMMENDED ACTION: Receive Presentation.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
The engines will be outfitted with all the rescue gear needed to do vehicle extrication, rope and over-the-bank
rescue, as well as having all advanced life support and basic life support medical equipment on each. These
engines were built specifically for the local area and feature a smaller wheel base for getting into most areas in
our response area.
Both engines will be on public display in front of the Civic Center during the Mayor's Reception held prior to the
start of the City Council Meeting on December 5th.
2
2
ATTACHMENT 1
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3
Agenda Item No.: 3e
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Presentation of Final Results from the City of Ukiah's Community Housing Satisfaction Survey.
DEPARTMENT: _Connrnunity_OemeloprnentPREPARED BY: Craig8oh|atter__________________________
ATTACHMENTS:
Attachmentl-CommunityHousing Satisfaction Survey Final Results
Attachment 2- Ukiah Housing Strategy Overview.pdf
Summary: Staff will provide a presentation regarding final results related to the City ofUkiah Community
Housing Satisfaction Survey.
Background:As part of the City of Ukiah's Housing Strategy, adopted August 30, 2017, the City Council
requested a survey orother data collection b»o| for evaluating what type and amount ofhousing was needed in
Ukiah. This data would be used to inform the City of priorities for the Housing Trust Fund, as well as assist in
the design of potential future market-rate and affordable housing resources and tools.
Utilizing a web-based platform, a link to the City's Community Housing Satisfaction Survey was posted
December 18, 2017, on the home page of the City's website and the Community Development Department
homepage.
Discussion: Results were collected between December 18. 2O17. and November 27. 2O18. C}nMay 2. 2O18.
RECOMMENDED ACTION: Receive presentation of the final results from the City of Ukiah'o Community Housing
Satisfaction Survey.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Staff gave a presentation to Council of results received between December 18, 2017, and April 27, 2018. At that
time, 379 responses had been received, the majority of which were submitted after a Ukiah Daily Journal article
was published about the survey. Only 5 additional responses were submitted since April 27th, making the total
number of responses received as 384. The final results of the survey thus are nearly identical to the report
received by Council on May 2nd. Attachment 1 provides a summary analysis of the responses.
With 78.1% of respondents living in their current zip code for three years or longer and 77.2% of respondents
living in the 95482 zip code, it is reasonable to summarize that the majority of survey respondents are longer
term Ukiah residents. 61.6% of survey respondents were renters who were not actively looking for housing.
68% of respondents were not satisfied with their current housing options, and 57.5% of respondents had been
seeking housing--either rental or for purchase--for six months or more. 36.8% of respondents paid between
$1,000 and $1,499 in rent or a mortgage, and 30.6% paid $1,500 or more. 54.2% of respondents felt home and
rent prices were the#1 barrier with obtaining suitable housing, and nearly 18% felt lack of available housing
inventory was the#1 barrier.
The information collected by the Community Housing Satisfaction Survey has already been utilized by Staff to
inform priorities related to the City's housing strategy (see Attachment 2). As noted above, the housing survey
demonstrated lack of available housing units and housing affordability, which is related to the supply of housing,
to be the#1 priority for over 72% of respondents. With this information, Staff designed the first Notice of
Funding Availability (NOFA) for the City's new Housing Trust Fund, released by the City on January 2, 2018, to
provide incentives to developers for producing additional housing units.
The approach outlined in the housing strategy appears to be working. Three applications were received for the
maximum funding limit, $500,000, in the City's 2018 Housing Trust Fund NOFA, and the City Council awarded
funding for two of the applications and supported a $5 million funding application to the State HOME Investment
Partnerships Program for the third. As a result of these actions and additional efforts by City Staff, early
indications are that all three projects may move forward; if this continues to be the case, over 150 new units of
housing would be created. This is in addition to the nearly 100 units of housing completed or under construction
in Ukiah over the last two years.
2
2
Q1 Are you a renter or homeowner?
Community Housing Satisfaction Survey
Q2 Are you actively looking for housing?
Yes
No -
Community Housing Satisfaction Survey
Q3 Are you satisfied with your current housing options?
Yes
No -
Community Housing Satisfaction Survey
Q4 If you purchased a home or started renting a unit in Ukiah within the
last year, how much time did it take you to find the housing unit in which
you currently reside?
Au oswei e LIQ) S11 11111p11ped: 104
Less than 30
days
1-2 months
3-6 months
6-9 months j
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More than 9
months
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
Less than 30 days 7.86% 22
1-2 months 13.57% 38
3-6 months 21.07% 59
6-9 months 17.50% 49
More than 9 months 40.00% 112
TOTAL 280
6
4 / 16
Community Housing Satisfaction Survey
Q5 In what ZIP code is your residence located?
uvsweied: 382 Sllklill 11 e : 2
95482
95490
95481
95470
iiaaaaaaa
95469 j
95449
95415
In another
Mendocino... ;'
In a Lake
County ZIP code
In a Sonoma
County ZIP code
Other(please
specify)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
95482 77.23% 295
95490 6.54% 25
95481 0.26% 1
95470 6.81% 26
95469 1.83% 7
95449 1.31% 5
95415 0.52% 2
In another Mendocino County ZIP code 2.88% 11
In a Lake County ZIP code 1.05% 4
7
In a Sonoma County ZIP code 0.26% 1
5 / 16
Community Housing Satisfaction Survey
Other(please specify) 1.31% 5
TOTAL 382
8
6 / 16
Community Housing Satisfaction Survey
Q6 About how long have you resided in your current ZIP code?
Au vswei ed84 S11 11111 1ped: 0
Less than one
year
1-2 years
3-5 years
Over 5 years /
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
Less than one year 6.25% 24
1-2 years 15.63% 60
3-5 years 16.67% 64
Over 5 years 61.46% 236
TOTAL 384
9
7 / 16
Community Housing Satisfaction Survey
Q7 What is your current rental payment or mortgage payment?
Au vswei edM) S11 IIII 1ped 1j.
Less than$500
$500-$999
$1,000-$1,499
$1,500-$2,149
3�iaaaaiiiiaaaai
$2,150-$3,000
Greater than
$3,000
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
Less than$500 7.63% 29
$500-$999 24.74% 94
$1,000-$1,499 36.84% 140
$1,500-$2,149 21.58% 82
$2,150-$3,000 8.42% 32
Greater than$3,000 0.79% 3
TOTAL 380
10
8 / 16
Community Housing Satisfaction Survey
Q8 In which of the following sectors are members of your household
employed? Please mark all that apply.
u vswei edd 1 S11 11111 1ped:
11
9 / 16
Community Housing Satisfaction Survey
Government
Non-profit
organization
Retail and
wholesale trade
Rea estate
..............
Information
technology
Education
Leisure and
hospitality
Transportation
Food services
Finance
Manufacturing
Agricultural/f
restry or...to
Healthcare
Construction
Professional/te
chnical
Arts/entertai nnj
en
Retired
Student
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Government 19.95% 76 12
10 / 16
Community HousingSu\is[an\kxn Survey
Non-profit organization 16.01% 81
Retail and wholesale trade 14.44% 55
Real estate 4.46% 17
Information technology 2]0Y6 8
Education 19.18Y6 73
Leisure and hospitality 3.41% 13
Transportation 2.89Y6 11
Food services 10.50% 40
Finance 4.99Y6 19
Manufacturing 3.41% 13
111.55% 44
AAhcu|�m|�m��orna�m| maoumea
Healthcare 15.49Y6 59
Construction 7.35% 28
Professional/technical 13.91Y6 53
Arts/entertainment 3.15% 12
Retired 13.39Y6 51
Student 18.37% 70
Total Respondents:381
13
11 / 16
Community Housing Satisfaction Survey
Q9 How many people are in your household?
Au vswei ed384 S11 11111 l ed� 0
1
2
3
4 3�iaaaaaaaaaaaa��/
5
7
8
More than 8.
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
1 9.11% 35
2 29.17% 112
3 23.96% 92
4 19.79% 76
5 9.64% 37
6 3.65% 14
7 2.60% 10
8 1.30% 5
More than 8. 0.78% 3
TOTAL 384
14
12 / 16
Community Housing Satisfaction Survey
Q10 What is your household's approximate annual income before taxes?
Au oswei ed: 381 Sllklill 11 aid: 3
$0-$19,999
$20,000-
$39,999
$40,000-
$59,999
$60,000-
$79,999 j
3�iaaaaaaaiaaaai
$80,000-
$99,999
80,000-$99,999
$®9,999
$120,000-
$139,999
$140,000-
...........
$159,000
$160,000-
$179,999
$180,000 and
up.
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
$0-$19,999 7.09% 27
$20,000-$39,999 23.62% 90
$40,000-$59,999 23.62% 90
$60,000-$79,999 16.27% 62
$80,000-$99,999 9.19% 35
$100,000-$119,999 8.92% 34
$120,000-$139,999 3.15% 12
$140,000-$159,000 3.67% 14
$160,000-$179,999 1.84% 7
$180,000 and up. 2.62% 10
TOTAL 381 15
13 / 16
Community Housing Satisfaction Survey
Q11 If you are a homeowner, what price do you think your house would
sell for?
Au oswei ed 371 Sllklillwpll aid: 1
$100,000-
$199,999
$200,000-
$299,999
$300,000-
$399,999
$400,000-
$499,999
iiiaaaaaaaaiiia�/
$500,000-
$599,999
500,000-$599,999
$600,000-
$699,000
600,000-
$699,000 IIIIIIIVIIIIIIIIIIIII
$700,000 and
up.
I am not a
homeowner. /
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
CHOICESANSWER S S
$100,000-$199,999 1.89% 7
$200,000-$299,999 7.55% 28
$300,000-$399,999 12.67% 47
$400,000-$499,999 12.67% 47
$500,000-$599,999 3.50% 13
$600,000-$699,000 2.96% 11
$700,000 and up. 1.08% 4
1 am not a homeowner. 57.68% 214
TOTAL 371
16
14 / 16
Community Housing Satisfaction Survey
Q12 What is the #1 issue or barrier with obtaining suitable housing for
your household?
Au oswei ed365 Sllklillwpll aid: 'ill
I do not want
to...
Lack of
adequate pub...
Home/rent
prices
Restrictive
zoning/build.
ii
Attitudes of
immediate...
Mortgage
lendingor...
Excessive down
payment and...
Lack of
information...'
Cost of
homeowners o...
Lack of
available...
Lack of ADA
accessible...
Lack of
adequate...
Other(please
specify)
0% 10% 20% 30% 40% 50% 60% /0% 80% 90% 100%
CHOICESANSWER S S
I do not want to purchase/rent a home in Ukiah. 3.01% 11
Lack of adequate public transportation 0.55% 2
Home/rent prices 54.25% 198
2.19% 8
Restrictive zoning/building codes
17
Attitudes of immediate neighbors 0.27% 1
15 / 16
Community HousingSu\is[an\kxn Survey
Mortgage lending orrental application requirements 4]1Y6 15
Excessive down payment and upfront costs 5.21% 19
Lack ufinformation about homeowner/renter responsibilities 0.27% 1
Cost ufhomeowners orrenters insurance 0.27% 1
Lack ufavailable housing inventory 17.53% 84
Lack ufADA accessible housing 1.10% 4
Lack ufadequate employment 2.47% g
Other(please specify) 8.77% 32
TOTAL 305
18
16 / 16
Attachment 2
City of Ukiah
CITY OF UKIAH HOUSING STRATEGY
OVERVIEW
The City of Ukiah will develop programs and tools designed to stimulate the Ukiah housing
market. Through a two-part strategy, the City will deploy new funding, analyze zoning policy for
regulatory relief, and continue the utilization of successful incentives to encourage additional
housing production for affordable ("low- and moderate-income") and middle-income households.
Key components of this strategy are presented below.
1. Affordable Housing Strategy
Ukiah's affordable housing strategy is targeted at households with incomes of no more than
80% of Area Median Income. Central to this strategy is the creation of a housing trust and
revolving loan fund- the Ukiah Housing Trust Fund.
r EE
r
�l�ri✓�r'o�✓I/ i r �iN fr, � �b�i i
Picture of Sun House Senior Apartments—PEP Housing,October 2017
A. Ukiah Housing Trust Fund (UHTF)
The UHTF will serve as the umbrella for all affordable housing activities, including new
and existing housing grants and programs. This provides a centralized and recognizable
resource for participating households and affordable housing developers.
Principal funding for the UHTF and its corresponding revolving loan fund is derived from
former Redevelopment Agency housing bond proceeds. A majority of this funding is
expected to be awarded to affordable housing developers in the form of below market
interest rate loans and grants towards the production of housing units. Federal and state
programs operated through the UHTF will largely focus on individual households.
B. Activities Funded by the UHTF
Activities funded are expected to include, but may not be limited to, the following:
1. Creation of new affordable units;
2. Purchase of vacant and underutilized land (land assembly) for the purpose of
facilitating future affordable housing production
19
Page 1 of 2
3. Assistance with multi-family housing rehabilitation projects;
4. Conversion of market rate units to affordable housing units;
5. Preservation of existing affordable housing;
6. Construction of accessory dwelling units;
7. First time homebuyer loans;
8. Single-family housing rehabilitation loans; and
9. Predevelopment assistance to non-profit and for-profit developers with project
feasibility and preliminary design studies for potential affordable housing projects.
C. UHTF Guidelines and Deployment Allocations
Prior to the launching of the new Housing Trust Fund, Staff will develop UHTF guidelines
for City Council review and approval. Included will be recommended deployment
allocations for each of the major activities of the UHTF.
D. Marketing and Engagement
Housing Division Staff will design a marketing and engagement approach aligned with
existing Visit Ukiah and other City of Ukiah marketing strategies. The approach is
expected to include the development of marketing materials like informational flyers and
handouts and the creation of a new Housing Division webpage. It is anticipated that
existing Community Development and Planning Department webpages will be updated
during the drafting of the new Housing Division webpage so that Department programs
and resources are more synergized.
Included in the marketing and engagement strategy will be a highlight of existing
incentives and tools such as the Fee Deferral Program, Title 24 Rebate Program and
other energy rebates available to developers.
2. Middle-Income Housing Strategy
Ukiah's Middle-Income Strategy seeks to remove impediments to housing development
through regulatory relief and innovative zoning practices.
A. Regulatory Relief Analysis
Staff will investigate zoning ordinances and Ukiah City Code for possible relief and
present a report with recommendations to Council. Specific areas of analysis will include
the following:
• By-right residential uses in other zoning districts
• Reduction of parking and setback requirements
• Development of an offsite mitigation bank for Low Impact Development (LID)
B. Community Benefit Zoning
This is perhaps the most experimental approach in the City's Housing Strategy. Staff will
research possible regulations and policies to establish incentive-based zoning towards
encouraging additional housing opportunities affordable to middle income households. A
report of findings, with recommendations, will be presented to the Planning Commission
for input prior to being presented to City Council. Included will be a short feasibility
analysis into utilization of a Neighborhood Pilot Program and Middle Income Citizen
Advisory Board.
20
Agenda Item No.: 5a
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Approval of the November 7, 2018, Regular Meeting Minutes
DEPARTMENT: Clerk/Admin PREPARED Kristine Lawler
ATTACHMENTS:
Attachment l Draft Minutes of November 7, 2018
Summary: Council will consider approving the Minutes of November 7, 2018, a Regular Meeting (Attachment 1).
Background: N/A
Discussion: N/A
RECOMMENDED ACTION: Approve the Minutes of November 7, 2018, a Regular Meeting, as submitted.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
ATTACHMENT 1
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 7, 2018
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Regular Meeting on November 7, 2018, having been legally noticed on
November 2, 2018. Mayor Doble called the meeting to order at 6:00 p.m. Roll was taken with the
following Councilmembers Present: Jim O. Brown, Stephen G. Scalmanini, Douglas F. Crane,
Maureen Mulheren, and Kevin Doble. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Vice Mayor Mulheren.
Mayor Doble requested Councilmember Brown to read a brief statement and hold a moment of
silence in honor of Chief Fred Keplinger, former Police Chief (1985) and Public Safety Director
(1990.)
URGENCY ITEM:
Motion/Second: Crane/Mulheren to accept urgency item due to timelines and place as agenda item
13c. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and
Doble. NOES: None. ABSENT: None. ABSTAIN: None.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation of the City of Ukiah Budget Story.
Presenter: Daphine Harris, Finance Management Analyst.
Presentation was received.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Approval of the October 17, 2018, Regular Meeting Minutes.
Motion/Second: Crane/Minutes to approve Minutes of October 17, 2018, a regular meeting, as
submitted. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Mulheren, and
Doble. NOES: None. ABSENT: None. ABSTAIN: Crane.
6. RIGHT TO APPEAL DECISION
2
Page 1 of 7
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7. CONSENT CALENDAR
a. Approve a Budget Amendment to Fund the Open Space Contractual Services Account for
Possible Expenses Over the Fiscal Year Related to the Donation, Acquisition, and/or
Improvement of Open Space in the Amount of up to $35,000—Administration.
b. Consideration of a Resolution (2018-32) Removing On-Street Parking on the South Side of
Thomas Street East of South State Street for a Length of 200 Feet—Public Works.
c. Consideration of Adoption of Resolution (2018-33) Amending the Original Certifying Resolution
that Authorized the City of Ukiah to Submit an Application to the California Department of Housing
and Community Development for Funding under the HOME Investment Partnerships Program —
Community Development.
d. Award Professional Services Agreement (COU No. 1819-146) to North Coast Opportunities in
the Amount of $104,448 for Workforce Management and Landscaping for the Northwestern
Pacific Rail Trail Project Phase 3, Specification No. 18-04 and Approval of Corresponding Budget
Amendment—Public Works.
e. Adoption of Resolution (2018-34) to Update the City of Ukiah Local Agency Investment Fund
(LAIF) "Authorization for Transfer of Funds" Schedule, and Authorization for the City Manager
and Deputy City Manager to Sign the LAIF Form —Finance.
f. Approval of Purchase of Actuators and Valves for the Advanced Waste Water Treatment System
at the Waste Water Treatment Plant from T&T Valve and Instrument, Inc. in the Amount of
$36,620.87 as Approved in the Capital Budget— Water Resources.
g. Approval of Change Order Number 3 (COU No. 1819-107-CO3) in the Amount of $356,690.60
to Ghilotti Construction Company for the Transportation Improvements for Redwood Business
Park Project, Specification Number 17-09, and Corresponding Budget Amendment — Public
Works.
Motion/Second: Brown/Mulheren to approve Consent Calendar Items 7a-7g, as submitted. Motion
carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble.
NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: James Green — Potter Valley Water Project and Laura (no surname given) —
election inconsistencies.
9. COUNCIL REPORTS
Presenters: Councilmembers Crane and Brown.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager; Shannon Riley, Deputy City Manager; and Tami
Bartolomei, Community Services Administrator.
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Discussion and Direction Regarding Implementation of an Improved Downtown Parking
Management System. 3
Presenter: Shannon Riley, Deputy City Manager.
Page 2 of 7
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Public Comment: Andrea Reed, Ann Kilkenny, Cynthia Cole, Craig Strattman, Niel Davis, Carol
Rosenberg, Jeff Trouette, April Allen, and Stacey Caico.
Motion/Second: Brown/Crane to direct Staff to proceed with Option 2a:
$500,000 would pay for the new meters, lighting and planters, new garbage/recycling
containers, and the Fagade Improvement Program. Using the same conservative revenue
estimates, this debt would likely be repaid in less than three years.
Motion carried by the following roll call votes: AYES: Brown, Crane, Mulheren, and Doble. NOES:
Scalmanini. ABSENT: None. ABSTAIN: None.
RECESS: 7:58— 8:12 P.M.
b. Annual Update and Presentation Regarding Visit Ukiah; Authorization to Negotiate the
Possible Transfer of Administration for the Program to Another Entity.
Presenters: Shannon Riley, Deputy City Manager and Kerry Randall, Facilities and Conference
Center Administrator.
Public Comment: Mark Hilliker and Lisa Alexander.
Motion/Second: Crane/Scalmanini to direct Staff to negotiate the possible transfer of the
administration of the program to another entity. Motion carried by the following roll call votes: AYES:
Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None.
c. Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station
Service Rates.
Presenters: Dan Buffalo, Finance Director and Tim Eriksen, Public Works Director/City Engineer.
Public Comment: Jeff Trouette and Carol Rosenberg.
Motion/Second: Brown/Mulheren to confirm the determination of the City Manager of compliance
with the provisions of the agreements between the City of Ukiah and Ukiah Waste Solutions, Inc.
and Solid Waste Systems, Inc. regarding the company's notice of intent to adjust curbside collection
and transfer station rates. Motion carried by the following roll call votes: AYES: Brown, Scalmanini,
Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None.
d. Council to Receive a Report Regarding the Grace Hudson Nature Education Project.
Presenters: Tami Bartolomei, Community Services Administrator and David Burton, Museum
Director.
Report was received.
13. NEW BUSINESS
a. Consideration and Possible Direction to Staff to Proceed with the Overrule of the
Mendocino County Airport Land Use Commission's Determination of Inconsistency with
the Mendocino County Airport Comprehensive Land Use Plan for the Heritage Mendocino
Cannabis Microbusiness Project, Located at 1076 Cunningham Street.
Presenter: Craig Schlatter, Community Development Director.
4
Page 3 of 7
Gli4. :"ouur�ul Iiru uies for II`^kwei,rillbeir 71", 2018, Coir, i iru u&�t�
Public Comment: Joe Thomas and Kyle Greenhalgh.
Motion by Councilmember Crane to start the overrule process, deliver the information from the
process to the Planning Commission, who will submit their opinion that is then brought to Council.
Councilmember Crane amended the motion, which then received a second, as follows:
Motion/Second: Crane/Brown to approve Recommendation 1* to be completed prior to the project
being taken to the Planning Commission. Motion carried by the following roll call votes: AYES:
Brown, Scalmanini, Crane, and Doble. NOES: Mulheren. ABSENT: None. ABSTAIN: None.
*Recommendation 1:
Proceed with overrule of the ALUC inconsistency determination on the proposed project:
A) Approve a motion that the proposed project be subject to the overrule process, as described in
the California Airport Land Use Planning Handbook; and
B) Direct that Staff send a copy of the proposed overrule decision with accompanying specific
findings (Attachment 5) to the Caltrans Division of Aeronautics at least 45 days prior to
scheduling a public hearing in front of City Council to make a decision to overrule or not overrule
the finding of inconsistency determination of the Mendocino County Airport Land Use
Commission for the Heritage Mendocino project, in accordance with PUC Section 21676 and the
State Aeronautics Act; and
C) Direct that Staff schedule a public hearing for City Council to make a decision to overrule or not
overrule the decision of the Mendocino County Airport Land Use Commission upon expiration of
the 45-day period.
12. UNFINISHED BUSINESS, Continued
f. Adoption of Resolution Establishing an Interim Referral Procedure, Until Such Time that
the Mendocino County Airport Comprehensive Land Use Plan is Updated to Reflect
Current Ukiah Municipal Airport Environs, for Projects Located in the A, A*, B1, B1*, and
B2 Zones of the 1996 Compatibility Zoning Map of the Ukiah Municipal Airport Master Plan
and Referred by the City of Ukiah Community Development Department to the Mendocino
County Airport Land Use Commission.
Presenter: Craig Schlatter, Community Development Director.
Motion/Second: Crane/Scalmanini to continue this item to the December 5, 2018, council meeting.
Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and
Doble. NOES: None. ABSENT: None. ABSTAIN: None.
e. Approval of Contract Amendments for Preliminary Design and Environmental Compliance
for Phase 4 of the Recycled Water System and Corresponding Budget Amendment.
Presenters: Sean White, Water Resources Director and Jarod Thiele, Public Works Management
Analyst.
Motion/Second: Scalmanini/Crane to approve Contract Amendments (Carollo Engineers: COU No.
1314-231-A5, SMB Environmental: COU No. 1718-183-A1) for Preliminary Design and
Environmental Compliance for Phase 4 of the Recycled Water System and Corresponding Budget
Amendment. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, 5
Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None.
Page 4 of 7
CIli4. :"ouur�ul Iiru uies for II`^kwei,rillbeir 71", 2018, Coir, i iru u&�t�
13. NEW BUSINESS, Continued
b. Discussion and Possible Introduction by Title Only of a Shopping Cart Ordinance
Amendment.
Presenter: David Rapport, City Attorney.
Motion/Second: Brown/Crane to introduce the Shopping Cart Ordinance Amendment by title only .
Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and
Doble. NOES: None. ABSENT: None. ABSTAIN: None.
City Clerk, Kristine Lawler read the following title into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 11 TO
CHAPTER 1, DIVISION 7 OF THE UKIAH CITY CODE TO REGULATE ENFORCEMENT OF
SHOPPING CART CONTAINMENT AND RETRIEVAL ORDINANCE.
Motion/Second: Brown/Crane to adopt the ordinance amending Article 11 to Chapter 1, Division 7
of the Ukiah City Code to regulate enforcement of shopping cart containment and retrieval ordinance.
Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and
Doble. NOES: None. ABSENT: None. ABSTAIN: None.
c./Urgency Item: Adoption of Resolution(s) Approving Successor Memoranda of
Understanding for Employee Bargaining Units.
Presenter: Sage Sangiacomo, City Manager
Motion/Second: Crane/Scalmanini to adopt resolutions (2018-35 and 2018-36) approving
successor Memorandum of Understanding between the City of Ukiah and Administrative and
Maintenance Unit (COU No. 1819-147 and addendum adding Longevity Performance Program
Provision to the Water Utilities/Mechanics (COU No. 1819-128-Add1) Unit Memorandum of
Understanding. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane,
Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None.
d. Receive Updates on City Council Committee and Ad Hoc Assignments and if necessary,
Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s).
No reports were received.
THE CITY COUNCIL ADJOURNED TO THE SUCCESSOR AGENCY, FOLLOWED BY CLOSED
SESSION AT 10:53 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
b. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court,
Case No. SCV 256737 (UVSD)
6
Page 5 of 7
Clii". Couur�Jul l Iiru uies for II`^kwei,rullber 71", 2018, Coir, i iru u&Jug
c. Conference with Labor Negotiator
(Government Code Section 54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
d. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-
01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: Dave Hull and Ric Piffero
Under Negotiation: Price &Terms of Payment
The City Manager reported that direction was given to staff.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:59 p.m.
Kristine Lawler, City Clerk
7
Page 6 of 7
CIli4. :"ouur�ul Iiru uies for II`^kwei,rillbeir 71", 2018, Coir, i iru u&�t�
CITY OF UKIAH
SUCCESSOR AGENCY TO THE UKIAH REDEVELOPMENT AGENCY MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 7, 2018
8:00 p.m.
1. ROLL CALL
Ukiah City Council as Successor Agency to the Ukiah Redevelopment Agency met at a Special
Meeting on November 7, 2018, having been legally noticed on November 2, 2018. Member Doble
called the meeting to order at 10:53 p.m. Roll was taken with the following Members Present: Jim
O. Brown, Stephen G. Scalmanini, Douglas F. Crane, Maureen Mulheren, and Kevin Doble. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler,
Secretary.
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
3. APPEAL PROCESS
4. APPROVAL OF MINUTES
a. Minutes of January 17, 2018, a Special Meeting.
Motion/Second: Crane/Brown to approve Minutes of January 17, 2018, a Special Meeting. Motion
carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble.
NOES: None. ABSENT: None. ABSTAIN: None.
5. CONSENT CALENDAR
6. PUBLIC HEARINGS
7. UNFINISHED BUSINESS
8. NEW BUSINESS
a. Adoption of Resolution to Update the Local Agency Investment Fund (LAIF)
"Authorization for Transfer of Funds" Schedule and Authorization for the City Manager
and Deputy City Manager to Sign the LAIF Form.
Presenter: Sage Sangiacomo, City Manager
Motion/Second: Crane/Scalmanini to adopt Resolution (2018-03) to Update the Local Agency
Investment Fund (LAIF) "Authorization for Transfer of Funds" Schedule and authorize the City
Manager and Deputy City Manager to sign the LAIF form. Motion carried by the following roll call
votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None.
ABSTAIN: None.
9. COMMISSIONERS REPORTS
10. EXECUTIVE DIRECTOR REPORTS
11.ADJOURNMENT
There being no further business, the meeting adjourned at 10:54 p.m.
Kristine Lawler, Successor Agency Secretary
8
Page 7 of 7
Agenda Item No.: 7a
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Consideration of a Budget Amendment for the Fiscal Year 2018-2019 Following the Purchase of a
Detection Canine.
DEPARTMENT: Police PREPARED Justin Wyatt
ATTACHMENTS:
None
Summary: The City Council will consider approving a budget amendment for Fiscal Year 2018-2019 in the
amount of$1O.00Ofor the purchase ofaDetection Canine.
Background: The Ukiah Police Department's Drug Detection Canine, Bugoy, was assigned and partnered with
the Department's School Resource Officer for the previous several years. Bugoyvvao responsible for seizures
of drugs on school campuses, and was very effective as a strong deterrent in the educational environment.
Bugsy passed away unexpectedly following a sudden and brief illness in August and shortly before school was
to begin this year.
While researching options and funding sources for replacing Bugsy, a donation from a community member
was secured in the amount of$10,000.00 and placed in the appropriate Police Revenue Account.
RECOMMENDED ACTION: Approve a Budget Amendment for the Fiscal Year 2018'2019 in the Amount of $10,000
forthePurchase ofaDetection Canine.
BUOGETAh8ENOh8ENTREQUIRED:Yes
CURRENT BUDGET AMOUNT: 10020210.54100: $7,900
PROPOSED BUDGET AMOUNT: 10020210.S4100: reflects donation revenue of$10,000,for$17,900total
expenditure for this purchase
FINANCING SOURCE: General Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: 45707-00
COORDINATED WITH: Daniel Buffalo, Finance Director; Mary Horger, Procurement Manager; Daphine Harris,
Management Analyst
Discussion:A suitable replacement for Bugsy was identified through our vendor, Golden Gate K9, and Jack
was selected for his narcotics and firearms detection abilities and temperament. Jack was purchased in the
amount of$17,900 using the Police Department's current available budget. Staff is requesting Council to
approve a budget amendment in the amount of$10,000 to supplement the Police supplies fund equal to the
amount of the donation received for this purchase.
2
Agenda Item No.: 7b
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Consider Approval of Mid-Year Budget Amendment to the Ukiah Successor Agency in the Amount
DEPARTMENT: AdministrationPREPARED BY: K8aya_8irnerson_________________________
ATTACHMENTS:
None
Summary: Council will consider approval of a mid-year budget amendment to the Ukiah Successor Agency in
the amount of$16,000 for limited supplies and contractual services expenditures.
Background: The Ukiah Successor Agency receives an administrative cost allowance from the
Redevelopment Property Tax Trust Fund, administered by the County of Mendocino from the collection or
property taxes inthe former redevelopment project area. intheamountof$25O.00O. This funding iob» cover
the costs incurred by the City to administer the dissolution of the Ukiah Redevelopment Agency, including,
among other necessary activities, administration of remaining debt service. The amount allocated b» our
agency has been approved by the Ukiah Redevelopment Oversight Board for this fiscal year.
Discussion: Per new regulations, individual agency boards have been consolidated into one County-wide
oversight board.
RECOMMENDED ACTION: Approve a mid-year budget amendment to the Ukiah Successor Agency in the amount
of$16,000for limited supplies and contractual services expenditures.
BUDGET AMENDMENT REQUIRED:Yes
CURRENT BUOGETAh8OUNT: 0
PROPOSED BUDGET AMOUNT: 10017200.54100$1,000/ 10017200.54100$15,000
FINANCING SOURCE: 10017200.44841$16,000
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager& Dan Buffalo, Finance Director
The City of Ukiah incurred administrative costs associated with the dissolution and reorganization of the new
County-wide Oversight Board to the Successor Agencies to the Redevelopment Agency. There are also a few
active items Staff is working to complete this fiscal year for the Successor Agency, along with the possibility of
minimal expenses for supplies.
Administrative costs, for which the administrative allowance of$250,000 is used, is budgeted directly by the
City in the departments and divisions that provide Successor Agency administrative support, which includes
personnel and supply costs. Staff is requesting a budget amendment directly to the Successor Agency
division of the City Manager's Office of$1,000 for supplies and $15,000 for contracted services for a total of
$16,000 to cover needed expenditures for the Ukiah Successor Agency that were not anticipated previously.
2
Agenda Item No.: 7c
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the
Amount of$18,870.85 for Quarterly Water Sampling and Completion of Chemical Examination Reports for the
Ukiah Landfill.
DEPARTMENT: Public Works PREPARED Rick8eannr
ATTACHMENTS:
Attachment Alpha Analytical Invoices November 2018
Summary: Council will receive a report regarding the acquisition of services for quarterly water sampling and
preparation ofchemical examination reports for the Ukiah Landfill.
Background: In accordance with the Waste Discharge Requirements issued by the North Coast Regional
Water Quality Control Board (NC RVVC)CB\. the City is mandahad to complete quarterly water oamp|ing and
analysis for the Ukiah Landfill.
Discussion: In compliance with Section 1522 of the City Code, this report is submitted to the City Council for
the purpose of reporting the acquisition of professional consulting services costing more than $10,000. The
Public Works Department requested Alpha Analytical Laboratories, Inc. to conduct quarterly water sampling
and b» prepare chemical examination reports for the Ukiah Landfill. Alpha Analytical completed the quarterly
RECOMMENDED ACTION: Receive and file report of acquisition of professional services from Alpha Analytical
Laboratories, Inc. in the amount of $18,870.85 for quarterly water sampling and completion of chemical
examination reports fortheUkiah Landfill. Report iosubmitted pursuant toCity Code.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: $18,870.8S;Account Number 70024S00.S2100
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: Landfill Fund
PREVIOUS CONTRACT/PURCHASE ORDER NO.: Purchase Order Number 45761
COORDINATED WITH: Tim Erikoen, Director ofPublic Works/City Engineer; Mary Horger, Procurement Manager
water sampling and produced the chemical examination reports for the amount of$18,870.85. For reference,
please refer to Attachment#1, a copy of the Alpha Analytical invoices. In conjunction with these chemical
examination reports, EBA Engineering analyzes the data to prepare and submit the required detection
monitoring report to the NCRWQCB.
2
2
ATTACHMENT #1
114vo C
Certified Small Business #0001025
T
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 208 Mason St., Ukiah, CA 95482 • Phone: (707)468-0401 • Fax: (707)468-5267
Bay Area: 262 Rickenbacker Circle, Livermore, CA 94551 • Phone: (925)828-6226 • Fax: (925) 828-6309
Central Valley: 9090 Union Park Way, Suite 113, Elk Grove, CA 95624 • Phone: (916)686-5190 • Fax: (916)686-5192
North Bay: 110 Liberty Street, Petaluma, CA 94952 • Phone: (707) 769-3128 • Fax: (707) 769-8093
Bill To: Ukiah Landfill Invoice#: 8111636-UKIAHLF
300 Seminary Ave Date: 11/09/18
Ukiah,CA 95482
Attn: Rick Seanor Project ID: Leachate-Annual
Project No: Leachate-Annual
PO/Reference:
Order# Receipt Date Terms
18J2353 10/23/18 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
I Silver Dissolved by EPA 200.7[10 day] Water $175.00 $175.00
1 Aluminum Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 Total Alkalinity by SM2320B[10 day] Water $15.00 $15.00
1 Ammonia by SM4500-NH3 C[10 day] Water $25.00 $25.00
1 Arsenic Dissolved by EPA 200.7[10 day] Water $35.00 $35.00
1 Boron Dissolved by EPA 200.7[10 day] Water $15.00 $15.00
1 Barium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 Beryllium Dissolved EPA 200.7[10 day] Water $0.00 $0.00
1 Bicarbonate by SM2320B[10 day] Water $15.00 $15.00
1 BOD by SM521013[10 day] Water $33.00 $33.00
1 Calcium Dissolved by EPA 200.7[10 day] Water $15.00 $15.00
1 Carbonate by SM2320B[10 day] Water $15.00 $15.00
1 Cadmium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 Chloride by EPA 300.0[10 day] Water $18.00 $18.00
1 Cobalt Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 COD by SM5220D[10 day] Water $30.00 $30.00
1 Chromium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 Hexavalent Chromium in Water by EPA 7196A[10 day] Water $30.00 $30.00
1 Copper Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 Iron Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
1 GeoTracker EDT[10 day] Water $45.00 $45.00
1 Handling&Disposal[10 day] Water $3.00 $3.00 3
1 Mercury Dissolved by EPA 245.1 [10 day] Water $0.00 $0.00
Page I of 3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111636'OK]&UL[
300Seminary Ave Dote: 11m9/18
uumu CA 95482
&uo: Rick Scanor Project ID: Leachate Annual
Project No: Leachate Annual
y08<oferouoo:
Order Receipt Date leouu
18]2353 10/23/18 NET 30
0noub/y &ualyuiu8>ouoipb^u K8ouix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
I Potassium Dissolved byEPA 200.7|l0day] Water $35.00 $35.00
l Magnesium Dissolved byEPA 200.7|l0day] Water $15.00 $15.00
l Manganese Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Molybdenum Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Sodium Dissolved byEPA 200.7|l0day] Water $15.00 $15.00
l Nickel Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Nitrate ouN byEPA 300.0|l0day] Water $18.00 $18.00
l Nitrate ouN byEPA 300.0|l0day] Water $0.00 $0.00
l Oil and Grease(UEK8)|l0doy| Water $50.00 $50.00
l Lead Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Antimony Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Selenium Dissolved byEPA 200.7|l0day] Water $35.00 $35.00
l Tin Dissolved byEPA 2007|l0day] Water $0.00 $0.00
l Total Dissolved Solids bySK82540C|l0day] Water $15.00 $15.00
l Total Suspended Solids bySK82540D|l0day] Water $19.00 $19.00
l Sulfate byEPA 300.0|l0day] Water $18.00 $18.00
l Thallium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l IyUouDiesel/Motor Oil byEPA C0l5 |l0day] Water $60.00 $60.00
l IyUouGas 8V0&ubyEPA C260B|l0day] Water $195.00 $195.00
l Vanadium Dissolved byEPA 2007|l0day] Water $0.00 $0.00
l Zinc Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
4
Page 2^f3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 208 Mason St., Ukiah, CA 95482 • Phone: (707)468-0401 • Fax: (707)468-5267
Bay Area: 262 Rickenbacker Circle, Livermore, CA 94551 • Phone: (925)828-6226 • Fax: (925) 828-6309
Central Valley: 9090 Union Park Way, Suite 113, Elk Grove, CA 95624 • Phone: (916)686-5190 • Fax: (916)686-5192
North Bay: 110 Liberty Street, Petaluma, CA 94952 • Phone: (707) 769-3128 • Fax: (707) 769-8093
Invoice Total: $944.00
5
Page 3 of 3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111646'OK]&UL[
300Seminary Ave Dote: 11m9/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2320 10/23/18 NET 30
0noub/y &ualyuiu8>ouoipb^u K8ouix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
l C270Regular List Group|l0day] Water $295.00 $295.00
5 Silver Dissolved byEPA 200.7|l0day] Water $175.00 $875.00
5 Aluminum Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Total Alkalinity bySK82320B|l0day] Water $15.00 $75.00
5 Ammonia bySK84500'NU3C|l0day] Water $25.00 $125.00
5 Arsenic Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
5 Boron Dissolved byEPA 200.7|l0day] Water $15.00 $75.00
5 Barium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Small Bailer|l0day] Water $150.00 $150.00
5 Beryllium Dissolved EPA 200.7|l0day] Water $0.00 $0.00
5 Bicarbonate bySK82320B|l0day] Water $15.00 $75.00
5 Calcium Dissolved byEPA 200.7|l0day] Water $15.00 $75.00
5 Carbonate bySK82320B|l0day] Water $15.00 $75.00
5 Cadmium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Chloride byEPA 300.0|l0day] Water $18.00 $90.00
5 Cobalt Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Conductivity bySK825l0B|l0day] Water $10.00 $50.00
5 Chromium Dissolved byEPA 200.7[10 day] Water $0.00 $0.00
5 Uoxwm|omChromium iuWater byEPA 7l96&|l0day] Water $30.00 $150.00
5 Copper Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Iron Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Field Technician|l0day] Water $825.00 $825.00 6
1 Filters|l0day] Water $180.00 $180.00
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111646'OK]&UL[
300Seminary Ave Dote: 11m9/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2320 10/23/18 NET 30
0noub/y &ualyuiu8>ouoipb^u K8ouix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
5 Fluoride byEPA 300.0|l0day] Water $18.00 $90.00
l Go^lro ko,EDI|l0doy| Water $276.00 $276.00
5 Handling 8Disposal|l0day] Water $300 $15.00
5 Mercury Dissolved byEPA 245l |l0day] Water $0.00 $0.00
5 Potassium Dissolved byEPA 200.7|l0day] Water $15.00 $75.00
5 Magnesium Dissolved byEPA 200.7|l0day] Water $15.00 $75.00
l K8Uou[10 day] Water $4.95 $4.95
5 Manganese Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Molybdenum Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Sodium Dissolved byEPA 200.7|l0day] Water $15.00 $75.00
5 Nickel Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Total Nitrogen(NO2.NO3.IKN8Calo.)|l0day] Water $45.00 $225.00
5 Oil and Grease(UEK8)|l0doy| Water $50.00 $250.00
5 Lead byEPA 200.C|l0day] Water $0.00 $0.00
5 nUWater bySK84500'U+B|l0day] Water $10.00 $50.00
5 Antimony Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 Selenium Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
5 Tin Dissolved byEPA 2007|l0day] Water $0.00 $0.00
5 Total Dissolved Solids bySK82540C|l0day] Water $15.00 $75.00
5 Sulfate byEPA 300.0|l0day] Water $18.00 $90.00
5 Thallium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
5 IyUouDiesel/Motor Oil byEPA C0l5 |l0day] Water $60.00 $300.00 7
6 IyUouGas 8V0&ubyEPA C260B|l0day] Water $180.00 $1.080.00
Page 2^f3
IYVO C
Certified Small Business #0001025
T
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 208 Mason St., Ukiah, CA 95482 • Phone: (707)468-0401 • Fax: (707)468-5267
Bay Area: 262 Rickenbacker Circle, Livermore, CA 94551 • Phone: (925)828-6226 • Fax: (925) 828-6309
Central Valley: 9090 Union Park Way, Suite 113, Elk Grove, CA 95624 • Phone: (916)686-5190 • Fax: (916)686-5192
North Bay: 110 Liberty Street, Petaluma, CA 94952 • Phone: (707) 769-3128 • Fax: (707) 769-8093
Bill To: Ukiah Landfill Invoice 8111646-UKIAHLF
300 Seminary Ave Date: 11/09/18
Ukiah,CA 95482
Attn: Rick Scanor Project ID: Monitoring Wells-Annual
Project No: Monitoring Wells-Annual
PO/Reference:
Order# Receipt Date Terms
18J2320 10/23/18 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
5 Vanadium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
5 Zinc Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
Invoice Total: $5,795.95
8
Page 3 of 3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111747'OK]&UL[
300Seminary Ave Dote: 11/12/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2161 10/22/18 NET 30
0noub/y &uolyuiu8>ouorinb^u Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
l C270Regular List Group|l0day] Water $295.00 $295.00
7 Silver Dissolved byEPA 200.7[10 day] Water $175.00 $1.225.00
7 Aluminum Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Total Alkalinity bySK82320B|l0day] Water $15.00 $105.00
7 Ammonia bySK84500'NU3C|l0day] Water $25.00 $175.00
7 Arsenic Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
7 Boron Dissolved byEPA 200.7|l0day] Water $15.00 $105.00
7 Barium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Small Bailer|l0day] Water $175.00 $175.00
7 Beryllium Dissolved EPA 200.7|l0day] Water $0.00 $0.00
7 Bicarbonate bySK82320B|l0day] Water $15.00 $105.00
7 Calcium Dissolved byEPA 200.7|l0day] Water $15.00 $105.00
7 Carbonate bySK82320B|l0day] Water $15.00 $105.00
7 Cadmium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Chloride byEPA 300.0|l0day] Water $18.00 $126.00
7 Cobalt Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Conductivity bySK825l0B|l0day] Water $10.00 $70.00
7 Chromium Dissolved byEPA 200.7[10 day] Water $0.00 $0.00
7 Uoxwm|omChromium iuWater byEPA 7l96&|l0day] Water $30.00 $210.00
7 Copper Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Iron Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
l Field Technician|l0day] Water $880.00 $880.00 9
1 Filters|l0day] Water $210.00 $210.00
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111747'OK]&UL[
300Seminary Ave Dote: 11/12/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2161 10/22/18 NET 30
0noub/y &uolyuiu8>ouorinb^u Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
7 Fluoride byEPA 300.0|l0day] Water $18.00 $126.00
l Go^lro ko,EDI|l0doy| Water $360.00 $360.00
7 Handling 8Disposal|l0day] Water $300 $21.00
7 Mercury Dissolved byEPA 245l |l0day] Water $0.00 $0.00
7 Potassium Dissolved byEPA 200.7|l0day] Water $15.00 $105.00
7 Magnesium Dissolved byEPA 200.7|l0day] Water $15.00 $105.00
l K8Uou[10 day] Water $4.95 $4.95
7 Manganese Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Molybdenum Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Sodium Dissolved byEPA 200.7|l0day] Water $15.00 $105.00
7 Nickel Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Total Nitrogen(NO2.NO3.IKN8Calo.)|l0day] Water $45.00 $315.00
7 Oil and Grease(UEK8)|l0doy| Water $50.00 $350.00
7 Lead byEPA 200.C|l0day] Water $0.00 $0.00
7 nUWater bySK84500'U+B|l0day] Water $10.00 $70.00
7 Antimony Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 Selenium Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
7 Tin Dissolved byEPA 2007|l0day] Water $0.00 $0.00
7 Total Dissolved Solids bySK82540C|l0day] Water $15.00 $105.00
7 Sulfate byEPA 300.0|l0day] Water $18.00 $126.00
7 Thallium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
7 IyUouDiesel/Motor Oil byEPA C0l5 |l0day] Water $60.00 $420.00 10
C IyUouGas 8V0&ubyEPA C260B|l0day] Water $180.00 $1.440.00
Page 2^f3
IYVO C
Certified Small Business #0001025
T
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 208 Mason St., Ukiah, CA 95482 • Phone: (707)468-0401 • Fax: (707)468-5267
Bay Area: 262 Rickenbacker Circle, Livermore, CA 94551 • Phone: (925)828-6226 • Fax: (925) 828-6309
Central Valley: 9090 Union Park Way, Suite 113, Elk Grove, CA 95624 • Phone: (916)686-5190 • Fax: (916)686-5192
North Bay: 110 Liberty Street, Petaluma, CA 94952 • Phone: (707) 769-3128 • Fax: (707) 769-8093
Bill To: Ukiah Landfill Invoice 8111747-UKIAHLF
300 Seminary Ave Date: 11/12/18
Ukiah,CA 95482
Attn: Rick Scanor Project ID: Monitoring Wells-Annual
Project No: Monitoring Wells-Annual
PO/Reference:
Order# Receipt Date Terms
18J2161 10/22/18 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
7 Vanadium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
7 Zinc Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
Invoice Total: $7,543.95
11
Page 3 of 3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111792'OK]&UL[
300Seminary Ave Dote: 11/12/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2442 10/24/18 NET 30
0noub/y &ualyuiu8>ouoipb^u K8ouix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
l C270Regular List Group|l0day] Water $295.00 $295.00
4 Silver Dissolved byEPA 200.7|l0day] Water $175.00 $700.00
4 Aluminum Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Total Alkalinity bySK82320B|l0day] Water $15.00 $60.00
4 Ammonia bySK84500'NU3C|l0day] Water $25.00 $100.00
4 Arsenic Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
4 Boron Dissolved byEPA 200.7|l0day] Water $15.00 $60.00
4 Barium Dissolved byEPA 200.7|l0day] Water $0.00 $0.00
4 Beryllium Dissolved EPA 200.7|l0day] Water $0.00 $0.00
4 Bicarbonate by SK82320B[10 day] Water $15.00 $60.00
4 Calcium Dissolved byEPA 200.7|l0day] Water $15.00 $60.00
4 Carbonate by SK82320B[10 day] Water $15.00 $60.00
4 Cadmium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Chloride byEPA 300.0|l0day] Water $18.00 $72.00
4 Cobalt Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Conductivity bySK825l0B|l0day] Water $10.00 $40.00
4 Chromium Dissolved byEPA 200.7[10 day] Water $0.00 $0.00
4 Uoxwm|omChromium iuWater byEPA 7l96&|l0day] Water $30.00 $120.00
4 Copper Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Iron Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
l Field Technician|l0day] Water $660.00 $660.00
l [U/o,u[10 day] Water $120.00 $120.00 12
4 Fluoride byEPA 300.0|l0day] Water $18.00 $72.00
yogo l^{3
IYVO C
Certified Small Business #0001025
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 2O8Mason St` Ukiah, C&95482 ° Phone: (707)468-04Ol ° Fax: (707)468-5267
Bay Area: 2628ickem6ackarCircle, Livermore, CA945S1 ° Phone: (925)828-6226 ° Fax: (g25) 828'6309
Central Valley: 9090 Union Park Way, Suite 113' E&0snm, CA 95624 ° Phone: (916)686-5190 ° Fax: (916)686-5I92
North Bay: 110Liberty Street, Petaluma, C&94952 ° Phone: (707) 764-3128 ° Fax: (707) 769-8093
Bill To: Ukiah Landfill ]uv^ioo8111792'OK]&UL[
300Seminary Ave Dote: 11/12/18
uumu CA 95482
&uo: Rick Scanor Project ID: Monitoring Wells Annual
Project No: Monitoring Wells &mmo
y08<oferouoo:
Order Receipt Date leouu
18]2442 10/24/18 NET 30
0noub/y &ualyuiu8>ouoipb^u K8ouix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
I Go^lro ko,EDI|l0doy| Water $219.00 $219.00
4 Handling 8Disposal[10 day] Water $3.00 $12.00
4 Mercury Dissolved byEPA 245l |l0day] Water $0.00 $0.00
4 Potassium Dissolved byEPA 200.7|l0day] Water $15.00 $60.00
4 Magnesium Dissolved byEPA 200.7|l0day] Water $15.00 $60.00
l K8Uou[10 day] Water $4.95 $4.95
4 K8ougououo Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Molybdenum Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Sodium Dissolved byEPA 200.7|l0day] Water $15.00 $60.00
4 Nickel Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Total Nitrogen(NO2.NO3.IKN8Calo.)|l0day] Water $45.00 $180.00
4 Oil and Grease(UEK8)|l0doy| Water $50.00 $200.00
4 Lead byEPA 200.0[10 day] Water $0.00 $0.00
4 nUWater bySK84500'U+B|l0day] Water $10.00 $40.00
4 Antimony Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 Selenium Dissolved byEPA 200.C|l0day] Water $0.00 $0.00
4 Tin Dissolved byEPA 2007|l0day] Water $0.00 $0.00
4 Total Dissolved Solids bySK82540C|l0day] Water $15.00 $60.00
4 Sulfate byEPA 300.0|l0day] Water $18.00 $72.00
4 Thallium Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
4 IyUouDiesel/Motor Oil byEPA C0l5 |l0day] Water $60.00 $240.00
5 IyUouGas 8V0&ubyEPA C260B[10 day] Water $180.00 $900.00 13
4 \auodhmm Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
Page 2^f3
IYVO C
Certified Small Business #0001025
T
Alpha Analytical Laboratories Inc. e-mail: clientservices@alpha-labs.com
Corporate: 208 Mason St., Ukiah, CA 95482 • Phone: (707)468-0401 • Fax: (707)468-5267
Bay Area: 262 Rickenbacker Circle, Livermore, CA 94551 • Phone: (925)828-6226 • Fax: (925) 828-6309
Central Valley: 9090 Union Park Way, Suite 113, Elk Grove, CA 95624 • Phone: (916)686-5190 • Fax: (916)686-5192
North Bay: 110 Liberty Street, Petaluma, CA 94952 • Phone: (707) 769-3128 • Fax: (707) 769-8093
Bill To: Ukiah Landfill Invoice 8111792-UKIAHLF
300 Seminary Ave Date: 11/12/18
Ukiah,CA 95482
Attn: Rick Scanor Project ID: Monitoring Wells-Annual
Project No: Monitoring Wells-Annual
PO/Reference:
Order# Receipt Date Terms
18J2442 10/24/18 NET 30
Quantity Analysis/Description Matrix Unit Cost Extended Cost
Alpha Analytical Laboratories,Inc.
4 Zinc Dissolved by EPA 200.7[10 day] Water $0.00 $0.00
Invoice Total: $4,586.95
14
Page 3 of 3
Agenda Item No.: 7d
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Consideration of Awarding Bid for Purchase of Three Police Vehicles in the Amount of
$110,172.61 from Thurston Chrysler Dodge Jeep Ram.
DEPARTMENT: Police PREPARED Justin Wyatt
ATTACHMENTS:
Attachment Request for Bids
Attachment Bid Results
Attachment -Justification Forms
Summary: Council will consider approving the purchase of three (3) police vehicles from Thurston Chrysler
Dodge Jeep Ram inthe amount of$11O.172.01.
Background: Included in each fiscal year budget is the purchase of patrol vehicles, or other vehicles, as
required to maintain an operating fleet of 24 police specific vehicles. Patrol vehicles have an approximate 3
year/100.000 mile life span. Vehicles intended for other use such as Administration, Deteodveo, Special
Enforcement, and Community Service Officers are utilized as long as possible. For more than 1Oyears the
department has budgeted and replaced vehicles annually to maintain serviceable vehicles for police activities.
Discussion: In November 2018, Staff submitted two bids for police vehicles. Request for Bid /RFB\ E37059
RECOMMENDED ACTION: Award the bid for three police vehicles to Thurston Dodge in the amount of
$110,172,61.
BUDGET AMENDMENT REQUIRED: No
CURRENTBUOGETAh8OUNT: 10020210.80100.V4208$50,000; 10020210.80100.V4199$50,000;
10020210.80100.V4206$60,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: FY 18/19 Budget Police Machinery and Equipment
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Mary Horger, Procurement Manager and Seth Strader, Buyer|
was issued for one (1) 2019 Dodge Charger Police Pursuit vehicle, which will replace the vehicle that was
involved in an accident earlier in this year, and is funded by insurance proceeds. RFB E37660 was issued for
two (2) 2019 Dodge Durango Police Vehicles, comparing the Durango SSVwith a Durango Pursuit. Both bids
were issued to Dodge dealerships, including all local dealers, for the purchase of three police vehicles, and
were according to State of California Specifications for Police Vehicles with preferred additional options desired
by the Ukiah Police Department. Please see Attachment 1 for a copy of the Request for Bids.
Two bids were received for both RFBs. Please refer to Attachment 2 for a copy of the bid results.
For RFB E37659— Dodge Charger, with the 5% local preference applied, Thurston Chrysler Dodge Jeep Ram
was the lowest responsible bidder at$38,281.69.
For RFB E37660—two (2) Dodge Durango SSV vs. Pursuit, Thurston was the lowest responsible bidder for the
SSV at$62,018.67, and with the 5% local preference applied, was also the lowest responsible bidder for the
Pursuit at$71,890.92. The comparison of the SSV vs. Pursuit was made because the Durango Pursuit was
new for this model year, and staff was able to learn additional information regarding the Pursuit through the
bidding process.
The Durango Pursuit has been tested by the Michigan State Police as part of its annual vehicle testing. The
Durango Pursuit was found to demonstrate the desired safety and performance characteristics under the rigors
of police use due to enhanced braking, cooling, handling, and electrical charging capabilities. Additionally, staff
found that All Wheel Drive (AWD), which further enhances all weather traction and handling, is standard with
the Durango Pursuit and not offered with the SSV. Staff has made the decision to go with the Pursuit because
this model is best suited for use as a police vehicle.
It is therefore Staff's recommendation to award the bid for one (1) Dodge Charger Pursuit, and two (2) Dodge
Durango Pursuits, to Thurston Chrysler Dodge Jeep Ram for a combined total of$110,172.61. Funds are
available as approved in the FY 18/19 Budget. Please refer to Attachment 3 for a copy of the Vehicle & Heavy
Equipment Request&Justification Forms.
2
2
ATTACHMENT 1001110111 PAGE 1 OF 3
REQUEST FOR BID
300 SEMINARY AVENUE
Ukiah UKIAH, CALIFORNIA 95482
„J P: (707)467-5719
DATE: 10/31/18
Bids niay be entailed,faxed, or hand delivered, to the contact information listed REQ.NO.E37659
herein, and by the specified deadline, or the bid will be rejected.
BIDS WILL BE RECEIVED UNTIL
Submitted by: 1:30 p.m.,November 13th,2018
(Company Name AT THE OFFICE OF THE BUYER
&Address) 300 SEMINARY AVE.CITY of UKIAH
BY: Seth Strader
Email: sstrader@cityofukiah.com
BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
1 ea New 2019 Dodge Charger Police Pursuit 4DR Sedan per attached specifications.
Tax(8.875%):
Shipping:
TOTAL:
Payment Terms:
SIGNATURE: DATE: ILEAD TIME ARO :
PRINT NAME: PHONE: EMAIL:
TERMS:
1. LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent(5%), up to a maximum allowance of$2,500,on any bid for
supplies,equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1)conducts business in an
office or other business premises with a physical location in Mendocino County,2)holds a valid business license issued by Mendocino County
or one of the cities in Mendocino County for that business location,and 3)has conducted business in compliance with 1)and 2)for not less than
six(6)months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it
may receive the local preference. In the event that there is a tie bid,where one bidder is local,the other is not,and the bid is equal in price and
quality,the award shall go to the Local Vendor.
2. Right is reserved to reject any and all bids.
3. Right is reserved to accept separate items unless specifically denied by bidder.
4. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah.
5. In CASE OF DEFAULT,the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased 3
costs.
6.The price,terms,delivery point,and delivery date may individually or collectively be the basis of the awarding of the bid.
1. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless
a different time period is specified in RFB.
8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above.
CITY OF UKIAH
EQUIPMENT SPECIFICATION #E37659
FOR ONE (1) NEW 2019 DODGE CHARGER POLICE PURSUIT 4DR SEDAN
The City of Ukiah invites bids for furnishing one (1) new 2019 Dodge Charger Police Pursuit 4DR Sedan.
There will be no trade-ins involved in this bid.
Bidder shall, as indicated on the Request for Bid form, state the total price for the new vehicle as
specified (including any options and accessories), sales tax, destination charges and any other applicable
fees or charges, FOB the City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah, CA 95482.
Only proposals from licensed dealers (new) will be considered. The City reserves the right to select and
purchase a vehicle directly from the State of California Department of General Services.
Please contact Seth Strader at (707) 467-5719 or sst_ra_d_er„( „cu„„ �_ku_a_h corn. if you have any questions
regarding these specifications.
GENERAL INSTRUCTIONS TO BIDDERS
Each bidder shall attach to his bid a complete detailed description of the unit he proposes to furnish. All
equipment catalogued as standard shall be furnished and included in the purchase price of the unit.
The total price shall include all equipment, accessories and optional items. In making its selection, the
City will consider all factors relating to the vehicle including operating performance, operator comfort,
safety, service and parts availability as well as cost.
The vehicle furnished under these specifications is to carry the standard warranty offered to the general
public. A complete detailed description of the standard warranty shall be provided with the bid.
The City reserves the right to reject any or all bids and to determine which bid, in its opinion, will best
serve the needs and requirements of the City.
The successful bidder shall supply the vehicle fully equipped and ready for service at the time of delivery.
Dealer shall process registration and title transfer for exempt license plates to the Department of Motor
Vehicles on behalf of the City of Ukiah.
4
Dodge Charger - Base Vehicle Profile - 2019 Police Pursuit 4dr Sedan
Powertrain -One 12V DC power outlet,driver foot rest, retained
accessory power,wireless phone connectivity
-3.6L V-6 DOHC SMPI 24 valve engine with variable -Digital/analog instrumentation display includes
valve control tachometer,oil pressure gauge,engine temperature
220 amp alternator gauge,
800 amp battery with run down protection oil temperature gauge,transmission fluid temp gauge,
Engine oil cooler, HD radiator engine hour meter,compass,exterior temp,systems
5-speed electronic sequential shift control automatic monitor, redundant digital speedometer,trip odometer,
transmission with overdrive, lock-up trip computer
Rear-wheel drive -Warning indicators include oil pressure,engine
ABS&driveline traction control temperature, battery, lights on,key, low fuel, low
2.62 axle ratio washer fluid, lighting malfunction,door ajar,trunk ajar,
Stainless steel exhaust with tailpipe finisher service interval, brake fluid,turn signal on,tire specific
low tire pressure,transmission fluid temp
-Leather/metal-look steering wheel with tilt and
Steering and Suspension telescopic adjustment
-Power front and rear windows with light tint,driver and
Electric power assist rack and pinion steering passenger 1-touch down
4-wheel disc brakes with front and rear vented discs -Variable intermittent front windshield wipers with
HD ride suspension,with auto-leveling,electronic heated fluid reservoir, rear window defroster
stability Sun visors with illuminated vanity mirrors
Independent front suspension Day-night rearview mirror
Front short and long arm suspension Glove box light,trunk light, under hood light,manually
Front anti-roll bar actuated dome light
Front coil springs -Partial floor console,mini overhead console with
Gas-pressurized front shocks storage, locking glove box with light,front and rear cup
Rear independent suspension holders, Instrument panel bin,driver and passenger
Rear multi-link suspension door bins, rear door bins
HD rear anti-roll bar -Carpeted cargo floor,cargo light
Rear coil springs
Air rear shocks Seating and Interior
Front and rear 18.0"x 7.50"black steel wheels with
chrome center caps -Seating capacity of 5
-P225/60WR18.0 BSW performance front and rear -Bucket front seats with adjustable anti-whiplash head
tires,matching full size spare tire restraints
Safety8-way adjustable(6-way power)driver seat
4-way adjustable passenger seat
Rear bench seat with 2 fixed rear head restraints
4-wheel anti-lock braking system Cloth faced front seats with plastic back material
LED Daytime running lights,center high mounted stop Cloth faced rear seats with cloth back material
light Vinyl door trim insert,full cloth headliner,full
-Multi-stage front airbags,supplemental front seat side vinyl/rubber floor covering,urethane gear shift knob,
air bags,supplemental side curtain front/rear side chrome interior accents
airbags
-Front height adjustable seatbelts with front pre- Exterior Features
tensioners
Immobilizer, panic alarm -Side impact beams,galvanized steel/aluminum body
Rear back up camera material
Comfort and Convenience Black side window moldings
Body-colored door handles
Black grille
-Dual zone front air conditioning,air filter, under seat Driver and passenger power remote folding outside
ducts mirrors
-AM/FM/Satellite-prep,clock,seek-scan, MP3 decoder, Front and rear body-colored bumpers
external memory control,6 speakers, Projector beam halogen fully automatic headlamps
window grid antenna, radio steering wheel controls with delay-off feature
1st row LCD monitors -Additional exterior lights include under hood light,
Cruise control with steering wheel controls,tilt steering remote activated perimeter/approach lights
column -Clear coat monotone paint
-Power door locks with 2 stage unlock,key fob(all
doors)keyless entry, power remote trunk/hatch/door Dodge Charger Pursuit Factory Warranty
release, power remote Basic.....36 months/36,000 miles
fuel release,child safety rear door locks,fuel filler door Powertrain ....60 months/100,000 miles
power release Corrosion Perforation.....All Panels,36 months
Corrosion Perforation.....Outer Panels,60 months
5
2019 Dodge Charger Pursuit - Option List
LDDE48 27A RWD
Base Car-V6 Engine, RWD AYE Patrol Package Base Prep
3.6 Liter V6 Engine, 300 HP, Front&Rear Wire Harness
264 Ib-ft.of torque Power Distribution Center
50 State Emissions Siren Speaker&Bracket
5-Speed W5A580 Automatic Trunk Tray&Cooling Fan
Transmission CW6 Deactivate Rear Door Interior
Column Mount Gear Shift Handles and Window Switches
Lever Includes bagged parts lit to reactivate
2.62 Rear Axle Ratio rear door interior handles&window
18 x 7.5 Black Steel Wheels switches.
with Chrome Center Caps
P225/60R18 BSW CUG Police Floor Console
Performance Tires
Power Windows-Locks-Mirrors CBT Steel Seat Back Panel Inserts
Cruise Control
5"Touch Screen Display XDV Driver Side Ballistic Door Panel
UConnect 5.0 Radio, XDG Passenger Side Ballistic Door Panel
AM/FM/BT
Black Vinyl Floor Covering LNX Left&Right LED Spot Lamps, black
Mini (half)Floor Console housings
Center Dome Lamp
Four Key Fobs with Proximity M2C White Graphics Wrap—All Four
Keyless Entry and Keyless Go Doors
Secure Park(Key Fob must be
present for idling vehicle to be M3G White Graphics Wrap—Roof
driven)
PX8 Pitch Black
LDEE48 29A AWD Upgrade Base Car with V8
Engine and All Wheel Drive Service Manuals on CD
5.7 Liter V8 Engine, 370 HP, 395 Ib-ft. of torque 2019 Model Year(PN 81-270-18078-CD)
3.07 Rear Axle Ratio
230MM Rear Axle
(other specifications same as Base Car detailed above)
TYL P245/55R18 BSW Performance Tires
CKJ Black Vinyl Floor Covering
LBG Front Overhead Reading/Map Lamps
Mounted between sun visors. These lamps will light
when a door is opened,but interior light switch can be
set to off position so they do not.
AWC Fleet Safety Group
Blind Spot&Cross Path Detection,Rear Park
Assist
AHM Convenience Group
4-Way Power Front Passenger
Seat
Power Adjustable Pedals
GUK Heated Exterior Mirrors
AYJ Max Flow Package
GXA Entire Fleet Key-Alike(FREQ 2)
Includes 4 additional key fobs for a
total of 8 key fobs.
6
Rev. I - I1/1/18
REQUEST FOR BID
300 SEMINARY AVENUE
City of Ukiah UKIAH, CALIFORNIA 95482
P: (707)467-5719
DATE: 10/31/18
Bids may be entailed,faxed, or hand delivered, to the contact information listed REQ.NO.E37660
herein, and by the specified deadline, or the bid will be rejected.
BIDS WILL BE RECEIVED UNTIL
Submitted by: 1:30 p.m.,November 13th,2018
(Company Name AT THE OFFICE OF THE BUYER
&Address) 300 SEMINARY AVE.CITY of UKIAH
BY: Seth Strader
Email: sstrader@cityofukiah.com
BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
2 ea New 2019 Dodge Durango SSV per attached specifications.
Tax(8.875%):
IShipping:
TOTAL:
Payment Terms: N30
----- --------------------------------------- ------- -------------
OR
2
------------------------------------ ----- -------------
2 ea New 2019 Dodge Durango Pursuit per attached specifications.
Tax(8.875%):
IShipping:
TOTAL:
Payment Terms:1 N30
Looking for price for both SSV and Pursuit models to compare.Only 2 vehicles will be
purchased.
Rev.1-111111 8-Please note,changes shown in striked text for deletions and italicized
text for additions on page 3 for Durango SSV specifications.
SIGNATURE: DATE: ILEAD TIME ARO :
PRINT NAME: PHONE: EMAIL:
TERMS:
1. LOCAL PREFERENCE: Local Vendors shall be given an allowance of five percent(5%), up to a maximum allowance of$2,500,on any bid for
supplies,equipment and/or materials per Ukiah City Code Section 1522.D.4. A Local Vendor is defined as one which, 1)conducts business in an
office or other business premises with a physical location in Mendocino County,2)holds a valid business license issued by Mendocino County
or one of the cities in Mendocino County for that business location,and 3)has conducted business in compliance with 1)and 2)for not less than
six(6)months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it
may receive the local preference. In the event that there is a tie bid,where one bidder is local,the other is not,and the bid is equal in price and
quality,the award shall go to the Local Vendor.
2. Right is reserved to reject any and all bids.
3. Right is reserved to accept separate items unless specifically denied by bidder.
4. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah.
5. In CASE OF DEFAULT,the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased 7
costs.
6.The price,terms,delivery point,and delivery date may individually or collectively be the basis of the awarding of the bid.
1. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless
a different time period is specified in RFB.
8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above.
CITY OF UKIAH
EQUIPMENT SPECIFICATION #E37660
FOR TWO (2) NEW
2019 DODGE DURANGO SSV OR 2019 DODGE DURANGO PURSUIT
The City of Ukiah invites bids for furnishing two (2) new 2019 Dodge Durango SSV or 2019
Dodge Durango Pursuit
There will be no trade-ins involved in this bid.
Bidder shall, as indicated on the Request for Bid form, state the total price for the new vehicle as
specified (including any options and accessories), sales tax, destination charges and any other
applicable fees or charges, FOB the City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah,
CA 95482.
Only proposals from licensed dealers (new) will be considered. The City reserves the right to
select and purchase a vehicle directly from the State of California Department of General
Services.
sit cli ofullklialh.cor�rn if you have any
Please contact Seth trader at (707) 467-5719 or .............................................
questions regarding these specifications.
GENERAL INSTRUCTIONS TO BIDDERS
Each bidder shall attach to his bid a complete detailed description of the unit he proposes to
furnish. All equipment catalogued as standard shall be furnished and included in the purchase
price of the unit.
The total price shall include all equipment, accessories and optional items. In making its
selection, the City will consider all factors relating to the vehicle including operating performance,
operator comfort, safety, service and parts availability as well as cost.
The vehicle furnished under these specifications is to carry the standard warranty offered to the
general public. A complete detailed description of the standard warranty shall be provided with
the bid.
The City reserves the right to reject any or all bids and to determine which bid, in its opinion, will
best serve the needs and requirements of the City.
The successful bidder shall supply the vehicle fully equipped and ready for service at the time of
delivery. Dealer shall process registration and title transfer for exempt license plates to the
Department of Motor Vehicles on behalf of the City of Ukiah.
8
2019 Dodge Durango Special
Service — Specifications
All Standard Features,to include but not
limited to;
- 12-volt Auxiliary Power Outlet
- Air Conditioning
- 220 amp alternator
- Upgraded heavy-duty braking package
- Console
- Floor Mats
- Front and rear lighting w/red-white dome
lamps
- Tilt/telescoping steering wheel
- Uconnect
- Heavy-Duty engine cooling
- Heavy-Duty oil cooler and water pump
- Spot Light wiring prep
- Automatic tri-zone temperature control
- Advanced air bags
- Head restraints
- 4-wheel ABS
- Rain brake support
- Trailer sway control
2019 Dodge Durango Special
Service — Required Option List
- 5.7L V-8 with Fuel Saver technology
and VVT
e n"kNheel Drive
Rear Wheel Drive
0 800 amp battery
6; Skid. Plate GF96ip
- Class IV trailer towing
- Park View Rear Back-up Camera
- BLACK exterior
- Privacy tinted windows-rear passenger,
cargo sides and back window.
9
2019 Dodge Durango Pursuit —
Specifications
All Standard Features,to include but not
limited to;
• NEW FRONT FASCIA WITH
INTEGRATED BRAKE-COOLING AIR
DUCTS
• STANDARD ALL-WHEEL DRIVE
• PERFORMANCE-TUNED, LOAD-
LEVELING SUSPENSION
• EIGHT-SPEED AUTOMATIC
TRANSMISSION
• 7,200-POUND MAXIMUM STANDARD
TOWING CAPABILITY
• READY ALERT BRAKING
• THREE-ZONE AUTOMATIC
TEMPERATURE CONTROL
2019 Dodge Durango Pursuit —
Required Option List
- 5.7L V-8 with Fuel Saver technology
and VVT and 8 spd transmission
- Skid Plate Group
- Trailer Tow Group IV
- BLACK exterior
- Privacy tinted windows-rear passenger,
cargo sides and back window.
10
ATTACHMENT 2
BID RESULTS-REQUEST FOR BID E37659
2019 DODGE CHARGER POLICE PURSUIT VEHICLE
ITEM# ITEM DESCRIPTION QTY Thurston* Elk Grove Auto Group
UNIT TOTAL UNIT TOTAL
1 2019 Dodge Charger Police Pursuit 1 $ 35,045.55 $ 35,045.55 $ 33,716.00 $ 33,716.00
2 Doc Fee 1 $ 80.00 $ 80.00 $ -
SUBTOTAL $ 35,125.55 $ 33,716.00
TAX $ 3,117.39 $ 2,992.30
ADDL FEES $ 38.75 $ 258.75
GRAND TOTAL $ 38,281.69 $ 36,967.05
*LESS 5%FOR LOCAL PREFERENCE: $ 1,914.08 N/A
NEW TOTAL: $ 36,367.61 $ 36,967.05
BID RESULTS-REQUEST FOR BID E37660
2019 DODGE DURANGO POLICE SSV VS.PURSUIT VEHICLE
ITEM# ITEM DESCRIPTION QTY Thurston Elk Grove Auto Group
UNIT TOTAL UNIT TOTAL
1 2019 Dodge Durango SSV 2 $ 28,366.00 $ 56,732.00 $ 28,639.00 $ 57,278.00
2 Doc fee 2 $ 80.00 $ 160.00 $ -
SUBTOTAL $ 56,892.00 $ 57,278.00
TAX $ 5,049.17 $ 5,083.42
ADDL FEES $ 77.50 $ 517.50
GRAND TOTALI $ 62,018.67 $ 62,878.92
OR
ITEM# ITEM DESCRIPTION QTY Thurston* Elk Grove Auto Group
UNIT TOTAL UNIT TOTAL
1 2019 Dodge Durango Pursuit 2 $ 32,935.35 $ 65,870.70 $ 32,291.00 $ 64,582.00
2 Doc fee 2 $ 80.00 $ 160.00 $ -
SUBTOTAL $ 66,030.70 $ 64,582.00
TAX $ 5,860.22 $ 5,731.65
ADDL FEES $ 517.50
GRAND TOTALI $ 71,890.92 $ 70,831.15
*LESS 5%FOR LOCAL PREFERENCE: $ 3,594.55 N/A
NEW TOTAL:l $ 68,296.38 1 $ 70,831.15
11
ATTACHMENT 3
Vehicle & Heavy Equipment Request & Justification
I City of Ukiah
FOR FISCAL YEAR: 20182019
ITEM: POLICE CARS- INSURANCE REPLACEMENT-SEDAN ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$60,000
SUBMITTED BY: David McQueary
NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV
POLICE POLICE V4206 10020210.80100 $60,000.00
EXISTING VEHICLE OR EQUIPMENT REQUESTING TO BE REPLACED
CITY EQUIPMENT# YEAR MODEL VIN/SERIAL#
4204 201S FORDINTERCEPTOR-SUV N/A
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
IMILEAGEMOURS
100,000 MILES 22,200 MILES $30,438.00 $0
CURRENT CONDITION:VEHICLE WAS DECLARED A TOTAL LOSS DUE TO A COLLISION.THE VEHICLE AND ALL ATTACHED EQUIPMENT WAS
SURRENDERED TO THE RESPECTIVE INSURANCE COMPANY IN EXCHANGE FOR THE REPLACEMENT PAYOUT OF$60,000.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
$S96.97 N/A YES
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
OUT OF SERVICE SINCE COLLISION DATE OF 1/20/2018 Most parts still available.
PROPOSED VEHICLE Ott HEAVY EQUIPMENT
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Charger Pursuit
EST. MILEAGE/HOURS PER YEAR 1 10,000+miles per year
JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens,provide transportation for police
services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol
officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical
failures,and emergencies which may require the deployment of additional personnel.
COST BENEFIT/ANALYSIS:The vehicle was declared a total loss and has been surrendered to the respective insurance company,and out of
service time has been substantial.
OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls.
ALTERNATE SOLUTIONS EXPLORED: N/A
ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use.
12
REVIEWED&APPROVED BY, SIGNATURE, DATE
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
(011
q
Vehicle & Heavy Equipment Re uest & Justification
U
f
of Ukiah
° FOR FISCAL YEAR: 20182019
ITEM: POLICE CARS-ANNUAL REPLACEMENT-SUV ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$50,000
SUBMITTED BY: David McQueary
NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV
POLICE POLICE V4208 10020210.80100 $50,000.00
EXISTING VEHICLEOR EQUIPMENT REQUESTING TO BE REPLACED
CITY EQUIPMENT# YEAR MODEL VIN SERIAL#
4195 2007 FORD CROWN VIC N/A
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
MILEAGEMOURS
100,000 Miles 101,000 MILES $30,438.00 $1,000
CURRENT CONDITION: Both vehicles have significant mileage of high demand police activities. After 100,000 miles police vehicles begin to
suffer from cracked frames and other significant structural and suspension issues as well as repeated,significant mechanical failures.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
$48,645.00 N/A YES
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
974.5 hours Most parts still available.
PROPOSED VEHICLE 5W HEAVY EQUIPMENT
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Durango Special Purpose Vehicle
EST. MILEAGE/HOURS PER YEAR 1 10,000+miles per year
JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police
services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol
officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical
failures, and emergencies which may require the deployment of additional personnel.
COST/BENEFIT ANALYSIS:The vehicle is past its useful life and estimated life in mileage. In addition,the out of service time is substantial.
Please see attached supplemental information.
OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls.
ALTERNATE SOLUTIONS EXPLORED: N/A
ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use.
13
REVIEWED&APPROVED SY: SIGNATURE DATE
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
MAINTENANCE COSTS-POLICE VEHICLE V4208
Date Cost Miles Date Cost Miles
3/14/2007 $ 450 1/3/2013 $ 160
5/14/2007 $ 2,480 15 2/14/2013 $ 430
10/2/2007 $ 190 7/1/2013 $ 1,320 42157
10/9/2007 $ 501 7/1/2013 $ 80
Year Total $ 3,621 7/22/2013 $ 610
10/1/2013 $ 80
2/11/2008 $ 350 11/4/2013 $ 670
5/6/2008 $ 160 6901 11/6/2013 $ 2,330
7/28/2008 $ 935 Year Total $ 5,680
7/29/2008 $ 88
7/31/2008 $ 830 1/23/2014 $ 564
8/4/2008 $ 240 3/10/2014 $ 349
Year Total $ 2,603 4/28/2014 $ 240
6/30/2014 $ 160 53890
1/5/2009 $ 1,304 7/9/2014 $ 293
3/30/2009 $ 416 10/1/2014 $ 190
6/8/2009 $ 240 14219 Year Total $ 1,796
6/15/2009 $ 160
7/27/2009 $ 295 5/6/2015 $ 450 62710
Year Total $ 2,415 8/27/2015 $ 290
Year Total $ 740
2/9/2010 $ 415
3/10/2010 $ 1,814 2/22/2016 $ 3,300
3/22/2010 $ 3,200 8/30/2016 $ 2,630 74020
5/4/2010 $ 1,543 10/6/2016 $ 640
5/20/2010 $ 217 19384 Year Total $ 6,570
9/13/2010 $ 690
11/15/2010 $ 180 8/8/2017 $ 540 92690
12/14/2010 $ 357 8/9/2017 $ 290
12/16/2010 $ 200 8/15/2017 $ 189
Year Total $ 8,616 Year Total $ 1,019
2/28/2011 $ 1,400 1/8/2018 $ 1,020
6/21/2011 $ 3,240 27264 1/10/2018 $ 240
7/14/2011 $ 480 7/25/2018 $ 320 100699
7/25/2011 $ 633 7/26/2018 $ 530
11/9/2011 $ 3,019 Year Total $ 2,110
12/14/2011 $ 240
Year Total $ 9,012 TOTALS: $ 48,645 100699
7/17/2012 $ 430 34193
7/24/2012 $ 510
8/20/2012 $ 400
8/23/2012 $ 455
9/12/2012 $ 490
9/26/2012 $ 320
10/4/2012 $ 640
11/13/2012 $ 783
12/19/2012 $ 435
I1 $ 4,463 14
(011
q
Vehicle & Heavy Equipment Re uest & Justification
U
f
of Ukiah
° FOR FISCAL YEAR: 20182019
ITEM: POLICE CAR-ANNUAL REPLACEMENT-SUV ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$50,000
SUBMITTED BY: David McQueary
NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV
POLICE POLICE V4199 10020210.80100 $50,000.00
EXISTING VEHICLEOR EQUIPMENT REQUESTING TO BE REPLACED
CITY EQUIPMENT# YEAR MODEL VIN SERIAL#
4146 2007 FORD CROWN VIC N/A
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
MILEAGEMOURS
100,000 Miles 102,000 MILES $30,438.00 $1,000
CURRENT CONDITION: Both vehicles have significant mileage of high demand police activities. After 100,000 miles police vehicles begin to
suffer from cracked frames and other significant structural and suspension issues as well as repeated,significant mechanical failures.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
$18,141.72 N/A YES
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
2806.5 hours Most parts still available.
PROPOSED VEHICLE 5W HEAVY EQUIPMENT
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Durango Special Purpose Vehicle
EST. MILEAGE/HOURS PER YEAR 1 10,000+miles per year
JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police
services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol
officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical
failures, and emergencies which may require the deployment of additional personnel.
COST/BENEFIT ANALYSIS:The vehicle is past its useful life and estimated life in mileage. In addition,the out of service time is substantial.
OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls.
ALTERNATE SOLUTIONS EXPLORED: N/A
ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use.
15
REVIEWED&APPROVED SY: SIGNATURE DATE
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
Agenda Item No.: 7e
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action to Adopt Resolution Waiving 60-Day Notice Requirement Under
Government Code Section 25351.
DEPARTMENT: AdministrationPREPARED BY: Oa_d Rapport
ATTACHMENTS:
Attachment Resolution Waiving 6O-DayNotice
Summary: City Council will consider adopting a resolution waiving the 60-day notice from County of Mendocino
required by Government Code Section 25351 of its intent to lease real property in the City limits.
Background: Mendocino County currently leases to the Red Cross a portion of the property occupied by the
County Public Defender in downtown Ukiah. The Public Defender needs the leased space. The County can
lease space at its Administration Complex to the Red Cross. The Government Code requires the County to give
the City 60 days advance notice when it leases real property in the City limits.
Discussion: The notification required by Government Code section 25351 must occur at least 60 days prior to
use and occupancy of the county bui|ding, unless the City Council waives the notification requirement by
resolution. The Executive Office of Mendocino County has requested a waiver of the 60-day notification
requirement to lease property at559 Low Gap Road. Ukiah to the American Red Cross of Sonoma, Mendocino,
and Lake Counties for the use of office space for first aid and disaster volunteer training.
RECOMMENDED ACTION: Adopt Resolution waiving 60-Day Notice from County of Mendocino, required by
Government Code Section 25351, of its intent to lease real property in the City limits.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
Granting the waiver will enable American Red Cross of Sonoma, Mendocino, and Lake Counties to lease the
property starting December 15, 2018, thereby avoiding loss of the property to another prospective tenant, and
avoiding construction to alter the property in anticipation of the new tenant.
Moving the request from downtown to the County Administrative Complex will not result in any alteration of
either property and will continue the availability of Red Cross services to the Ukiah community.
2
2
ATTACHMENT 1
RESOLUTION NO. 2018-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY
NOTIFICATION REQUIREMENT FOR LEASING A COUNTY BUILDING WITHIN THE CITY LIMITS
WHEREAS:
1. Government Code section 25351 requires that a county notify the City Clerk in writing in advance of
its intent to lease a county building within the incorporated territory of a city; and
2. Government Code section 25351 further requires that said advance notification occur at least 60
days prior to use and occupancy of the county building, unless the City Council waives the
notification requirement by resolution; and
3. The American Red Cross of Sonoma, Mendocino, and Lake Counties currently leases property from
the County of Mendocino (County) at 175 South School Street, Ukiah, California; and
4. The County intends to utilize the space leased by the American Red Cross of Sonoma, Mendocino,
and Lake Counties and therefore have asked to relocate them; and
5. The Executive Office of Mendocino County has requested a waiver of the 60-day notification
requirement to lease property at 559 Low Gap Road, Ukiah to the American Red Cross of Sonoma,
Mendocino, and Lake Counties for the use of office space for first aid and disaster volunteer training;
and
6. The granting of the waiver will enable American Red Cross of Sonoma, Mendocino, and Lake
Counties to lease the property starting December 15, 2018, thereby avoiding loss of the property to
another prospective tenant, and not needing construction to alter the property in anticipation of the
new tenant;
NOW, THEREFORE, BE IT RESOLVED that the Ukiah City Council grants the County of Mendocino
a waiver of the 60-day notification requirement in order to lease the property at 559 Low Gap Road,
Ukiah in a timely manner.
PASSED AND ADOPTED this 5th day of December 2018, by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
,Mayor
ATTEST:
Kristine Lawler, City Clerk
3
1
Agenda Item No.: 7f
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Approve the Purchase of a Caterpillar 420F2 HRC Backhoe/Loader from Peterson CAT in the
Amount of$113,688.86 as Approved in the Fiscal Year 2018-2019 Capital Budget.
DEPARTMENT: Public Works PREPARED JamdThie|e
ATTACHMENTS:
Attachmentl- BACKHDE
Attachment 2- BACKHOE
Summary: Council will consider approving the purchase of a Caterpillar 420F2 HRC Backhoe/Loader from
Peterson CAT inthe amount of$113.088.80aoapproved inthe Fiscal Year 2O18-2O19Capital Budget.
Background: In preparation for the 18/19 Fiscal Year budget, staff prepared and presented, which was
subsequently approved and adopted in the budget, a Vehicle & Heavy Equipment Request& Justification Form
for the purchase ofanew backhoe.
Discussion: In developing the specifications, Staff analyzed the need for this equipment and specified a
RECOMMENDED ACTION: Approve the purchase ofaCaterpillar 420F2HRC Backhoe/Loader from Peterson CAT in
the amount of$113,688.86aoapproved in the Fiscal Year 2018'2019Capital Budget
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10024620.80100.E1323'$12,000; 20824300.80100.E1323'$12,000;
82027114.80100.E1323=$48,000; 8407221.80100.E1323'$48,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund Streets Div, Internal Svc Fund Corp Yard, Water Fund &Sewer Fund Approved
Budgets 18/19FY
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dave Kirch, Fleet and Plant Maintenance Supervisor;Tim Erikoen, Director ofPublic
Works/City Engineer; Sean White, Water Resources Director; Mary Horger, Procurement Manager; Seth Strader,
Buyer
Caterpillar brand unit based on reliability and parts availability.
This equipment will be used for street maintenance activities, sidewalk repairs, maintenance and repair of water
mains, sewer mains and maintenance of the corporation yard facility.
Provided as Attachment 2 is the proposal from Peterson CAT. The pricing is based on the competitively
solicited Sourcewell Cooperative Purchasing Program, Contract Number 03251-CAT. Sourcewell was formally
known as the National Joint Powers Alliance (NJPA), whose contracts the City has used on multiple occasions.
Municipal Code Section 1522 allows for the City to participate in cooperative agreements like this one. It is
Staff's recommendation for Council to approve the purchase of One Caterpillar 420F2 HRC Backhoe/Loader
from Peterson CAT in the amount of$113,688.86.
Although budgeted, the Finance Department is looking at the option of financing this purchase. This would be
brought to Council for future consideration and approval, as it is not necessary to hold up the purchase at this
time.
2
2
Attachment 1
�� � ��°'� Vehicle & Heavy Equipment Request & Justification
City oj, Ukiah
rrrrrrrrrrrrrrr��......................................................................................................................................................................... FOR FISCAL YEAR: 20182019
ITEM: BACKHOE ASSET USEFUL LIFE: 5-20 YEARS ESTIMATED COST: $120,000
SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing.
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECTACCOUNT CODE EACH DEPT/DIV
PUBLIC WORKS STREETS E1323 10024620.80100 $12,000.00
PUBLIC WORKS CORP YARD E1323 20824300.80100 $12,000.00
WATER RESOURCES WATER OPERATIONS E1323 82027114.80100 $48,000.00
WATER RESOURCES SEWER OPERATIONS E1323 84027221.80100 $48,000.00
EXISTING VEHICLE OR EQUIPMENT°REQUESTING TO BE REPLACED
CITY EQUIPMENT# YEAR MODEL VIN/SERIAL#
1321 1990 CASE 580 BACKHOE JJG0027287
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
MILEAGEMOURS
6000 hours 6693 HOURS $28,796.88 $7,000-$8,000
CURRENT CONDITION: The equipment is in poor mechanical condition. Trans axle in need of a tear-down and rebuild,and is unreliable.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
$35,959.00 $3000-$5000 NO:LIMITED TO 200 HRS/YEAR
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
70.5 hours PARTS ARE AVAILABLE.
PROPOSED VEHICLE R HEAVY EQUIPMENT,
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2018/2019 CAT 420F2 HRC Backhoe or equal.
EST.MILEAGE/HOURS PER YEAR 130OHours
JUSTIFICATION/USE/NEED: The equipment will be used for street maintenance activities,sidewalk repairs, maintenance and repair of water
mains,sewer mains and the Corporation Yard.
COST/BENEFIT ANALYSIS:This equipment is shared between Streets, Corp Yard,Water Operations and Sewer Operations,and is necessary to
have on-hand to perform the work of the City crews. Based on past history, use of this equipment should extend well beyond the standard
useful like of 5-20 years,to most likely 25 years. Based on this estimation,the cost for the equipment alone will be approximately$4,800 per
OTHER INDIRECT BENEFITS: None.
ALTERNATE SOLUTIONS EXPLORED: N/A
ADDITIONAL COMMENTS: By replacing this equipment,the City will gain CARB credits to extend other equipment in our fleet before they will
have to be replaced.
3
REVIEWEE!&APPROVED BY:', SIGNATURE, DATE
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
MAINTENANCE COSTS-BACK HOE E1323
Date Cost Hours Date Cost Hours Date Cost Hours
4/10/1996 $ 270.00 3/24/2004 $ 110.00 3/15/2010 $ 710.00
5/7/1996 $ 110.00 4/28/2004 $ 260.00 10/5/2010 $ 804.00 3235
6/27/1996 $ 340.00 7/13/2004 $ 1,157.00 Yeor Totol $ 1,514.00
9/19/1996 $ 160.00 7/20/2004 $ 785.00
11/15/1996 $ 680.00 2315 10/1/20041 335.00 1778 1/26/20111 275.00
Year Totol $ 1,560.00 12/29/2004 $ 274.00 2/20/2011 $ 80.00 3295
Year Totol $ 2,921.00 4/21/2011 $ 400.00
4/18/1997 $ 340.00 4/28/2011 $ 870.00 3329
7/16/1997 $ 260.00 4/5/2005 $ 260.00 5/9/2011 $ 593.00
10/2/1997 $ 193.00 4/15/2005 $ 110.00 1901 Yeor Totol $ 2,218.00
12/2/1997 $ 1,220.00 2670* 6/15/20051 300.00
Year Totol $ 2,013.00 Year Totol $ 670.00 5/23/2012 $ 80.00
*Hour meter was changed out. 10/30/2012 $ 294.00 3536
Year Totol $ 374.00
2/18/1999 $ 180.00 5/18/2006 $ 756.00
2/25/1999 $ 170.00 5/24/2006 $ 810.00 2184 4/24/2013 $ 192.00
4/26/1999 $ 840.00 403 6/21/2006 $ 80.00 9/26/2013 $ 400.00
9/15/1999 $ 80.00 Year Totol $ 1,646.00 Year Totol $ 592.00
9/24/1999 $ 370.00
Yeor Totol $ 1,640.00 3/14/2007 $ 815.00 7/29/2014 $ 306.00
10/11/2007 $ 770.00 2551 9/16/2014 $ 986.00 3730
4/19/2000 $ 3,400.00 711 11/20/2007 $ 210.00 12/14/2014 $ 522.00
Year Totol $ 3,400.00 Year Totol 1 $ 1,795.00 Year Totol $ 1,814.00
3/9/2001 $ 516.00 2/19/2008 $ 160.00 8/3/2015 $ 283.00 3829
5/15/2001 $ 420.00 1029 2/21/2008 $ 916.00 Year Totol $ 283.00
Year Totol $ 936.00 3/18/2008 $ 520.00
8/13/2008 $ 393.00 2775 2/8/2016 $ 160.00
5/14/2002 $ 756.00 10/27/2008 $ 80.00 9/26/2016 $ 232.00
5/16/2002 $ 420.00 Year Totol $ 2,069.00 10/20/2016 $ 713.00 3953
7/15/2002 $ 484.00 11/22/2016 $ 160.00
8/28/2002 $ 2,220.00 2/5/2009 $ 1,085.00 Yeor Totol $ 1,265.00
10/7/2002 $ 250.00 1287 5/5/2009 $ 1,398.00
Yeor Totol $ 4,130.00 8/12/2009 $ 100.00 2928 2/14/2017 $ 390.00 3987
10/8/2009 $ 185.00 6/5/2017 $ 80.00
8/25/2003 $ 676.00 12/3/2009 $ 80.00 6/9/2017 $ 210.00 4023
9/15/2003 $ 395.00 1502 12/8/2009 $ 310.00 Year Totol $ 680.00
Year Totol $ 1,071.00 Year Totol $ 3,158.00
2/1/2018 $ 210.00
Year Totol $ 210.00
TOTALS: $ 35,959.00 6693
4
Attachment 2
IrffC3
September 26, 2018
CITY OF UKIAH A/P
300 SEMINARY AVE
UKIAH
California
95482
Attention: DAVID KIRCH
RE: Quote 156991-01
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1)New Caterpillar Model: 420F2 HRC Backhoe Loaders
MACHINE SPECIFICATIONS
420F2 BHL ST, TIER 4, HRC 450-8448
LANE 2-AVAILABLE FROM LEICESTER FACTORY
LANE 3-AVAILABLE FROM LEICESTER FACTORY
ONLY FOR USE WITH: AM-N and PUERTO RICO
STICK, EXTENDABLE, 14FT 450-8730
PT,4WD, STD SHIFT 450-8606
ENGINE, 74.5KW,C4.4 ACERT, T4F 450-8757
HYDRAULICS, MP, 6FCN/8BNK, ST 450-8530
PRODUCT LINK, CELLULAR, PL6411 447-0049
CAB, DELUXE 450-8683
WORKLIGHTS (8)HALOGEN LAMPS 491-6734
SEAT, DELUXE FABRIC 433-4806
SEAT BELT, 3" SUSPENSION 206-1748
AIR CONDITIONER, T4 450-8715
TIRES, 12.5 80-18/21L-24, FS 282-3855
COUNTERWEIGHT, 1015 LBS 337-9696
STABILIZER PADS, FLIP-OVER 9R-6007
BUCKET-MP, 1.4 CYD 337-7442
CUTTING EDGE, TWO PIECE 9R-5321
RIDE CONTROL 398-2681
LINES, COMBINED AUX, E-STICK 398-2853
BEACON, MAGNETIC MOUNT 211-4292 rJ
Page 1 of 3
BEACON, MAGNETIC MOUNT, STROBE 433-0154
SECURITY SYSTEM, KEYPAD 387-6570
PLATE GROUP-BOOM WEAR 423-7607
GUARD, STABILIZER 353-1389
LINES,HYD COUPLER 14FT E-STICK 450-8578
COUPLER, PG, HYD, DUAL LOCK 361-1200
PINS, SPARE 178-3593
BUCKET-HD, 12", 2.8 CFT 219-3411
BUCKET-HD, 18", 4.2 CFT 219-3386
BUCKET-HD,24", 6.2 CFT 219-3387
THUMB, HYDRAULIC ARR, W/O TINE 282-5409
THUMB, TINE,A 1 221-4282
SELL PRICE $104,903.22
NET BALANCE DUE $104,903.22
MENDOCINO CO. TAX(CITY OF UKIAH)(8.375%) $8,785.64
AFTER TAX BALANCE $113,688.86
WARRANTY
Standard Warranty: 12 Month, Unlimited Hours Standard Warranty
F.O.B/TERMS:MRS
This Quote is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to
contact me.
Pricing is based on Cooperative pricing. Cat contract#is 03251-CAT
Sincerely,
6
Page 2 of 3
Jack Drew
Machine Sales Representative
Peterson CAT
(707)489-3664
JWDrew@petersoncat.com
7
Page 3 of 3
Agenda Item No.: 7q
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Approve the Purchase of a John Deere 51 OON Tractor with Tiger Bengal Series Rear and Side
Arm Mower to Municipal Maintenance Equipment in the Amount of$137,774.23 as Approved in the Fiscal Year
2018-2019 Capital Budget.
DEPARTMENT: Public Works PREPARED JamdThie|e
ATTACHMENTS:
Attachmentl- MDVVER
Attachment 2- MOWER
Summary: Council will Consider approving the purchase of a John Deere 510ON Tractor with Tiger Bengal
Series Rear and Side Arm Mower to Municipal Maintenance Equipment in the amount of$137.774.23 as
approved inthe Fiscal Year 2O18-2O19Capital Budget.
Background: In preparation for the 18/19 Fiscal Year budget, staff prepared and presented, which was
subsequently approved and adopted in the budget, a Vehicle & Heavy Equipment Request& Justification Form
for the purchase of new John Deere Tractor with Mower attachments. Please see Attachment 1 for a copy of
the form, and explanation for the need for this purchase.
RECOMMENDED ACTION: Approve the purchase of a John Deere 510ON Tractor with Tiger Bengal Series Rear and
Side Arm Mower to Municipal Maintenance Equipment in the amount of $137,774.23 as approved in the Fiscal
Year 2018'2019Capital Budget.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10024620.80100.E1231'$70,000;77925200.80100.E1231'$35,000;
84027221.80100.E1231-$35,0000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund Streets, Airport Fund &Sewer Fund Approved 18/19Budget
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dave Kirch, Fleet and Plant Maintenance Supervisor;Tim Erikoen, Director ofPublic
Works/City Engineer; Sean White, Water Resources Director; Mary Horger, Procurement Manager; Seth Strader,
Buyer
Discussion: Provided as Attachment 2 is the proposal from Municipal Maintenance Equipment. The pricing is
based on the competitively solicited Sourcewell Cooperative Purchasing Program, Contract Number
052417-TGR. Sourcewell was formally known as the National Joint Powers Alliance (NJPA), whose contracts
the City has used on multiple occasions. Municipal Code Section 1522 allows for the City to participate in
cooperative agreements like this one.
It is staff's recommendation for Council to approve the purchase of One John Deere Tractor with Mower
attachments from Municipal Maintenance Equipment. in the amount of$137,774.23.
Although budgeted, the Finance Department is looking at the option of financing this purchase. This would be
brought to Council for future consideration and approval, as it is not necessary to hold up the purchase at this
time.
2
2
Attachment 1
�� ���� Vehicle & Heavy Equipment Request & Justification
�Ifof Ukiah
FOR FISCAL YEAR: 20182019
ITEM: TRACTOR W/REAR&MID-MOUNT SIDE ARM MOWER ASSET USEFUL LIFE: 5-20 YEARS ESTIMATED COST: $140,000
SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing.
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECTACCOUNT CODE EACH DEPT/DIV
PUBLIC WORKS STREETS E1231 10024620.80100 $70,000.00
AIRPORT AIRPORT E1231 77925200.80100 $35,000.00
WATER RESOURCES SEWER OPERATIONS E1231 84027221.80100 $35,000.00
EXISTING VEHICLE OR EQUIPMENT°REQUESTING TO BE REPLACED
CITY EQUIPMENT# YEAR MODEL VIN/SERIAL#
1230 1987 MASSEY FERGUSON 3831 5266VO3187
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
MILEAGEMOURS
6000 hours 4542 hours $35,002.26 $5000-$7000
CURRENT CONDITION: Equipment is in fair mechanical condition in need of a clutch,ring gear,power steering pump and hydraulic motor on side arm.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
(2010 to present)$48,637 $4,500.00 NO: LIMITED TO 200 HRS/YEAR
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
2123 hours SOME PARTS ARE AVAILABLE
PROPOSED VEHICLEOR HEAVY EQUIPMENT,
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 JOHN DEERE 5100M ALL-WEATHER CAB WITH REAR
MOWER AND MID-MOUNT 22'ARM MOWER.
EST.MILEAGE/HOURS PER YEAR 1400HOURS
JUSTIFICATION/USE/NEED: This equipment is used to maintain the public right-of-way,Wastewater Treatment Plant and the Ukiah Municipal
Airport. It keeps City facilities appearing tidy,and specifically equipped with a sidearm mower for banks, levees and other difficult to access
locations.
COST/BENEFIT ANALYSIS:The cost to maintain this equipment each year exceeds its current salvage value.The cost to repower this equipment
to meet CARB Standards also exceeds the salvage value. Based on past history, use of the equipment should extend beyond the useful life of 5-
20 years,to approximately 25 years. Based on this estimation,the cost for the equipment alone will be$5,600 per year.
OTHER INDIRECT BENEFITS: Closed cab will prevent operators from experiencing allergic reactions to mowing activities,which will allow for
longer-term operations,and improved efficiencies.
ALTERNATE SOLUTIONS EXPLORED: Researched used equipment. Most available were rotary side-arm mower heads,where flail is used in this area due to
fire prevention. Additionally, none were found that were CARB compliant.
ADDITIONAL COMMENTS: By replacing this equipment,the City will gain CARB credits to extend other equipment in the fleet before they will
have to be replaced.
3
REVIEWEE!&APPROVED BY:', SIGNATURE', DATE,
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
CSLB#980409
it �1
DIR 1000004282
j
www.source-mme.com�� r Toll Free 1-888-484-9968
Attachment 2
October 3, 2018
City of Ukiah Tel: 707-467-2815
1320 Airport Road Cell: 707-272-2832
Ukiah, CA 95482 Fax: 707-767-2838
dkirch@cityofukiah.com
Attention: Dave Kirch, Shop Supervisor
We are pleased to provide the enclosed contract pricing sheet off the Sourcewell program
(Contract No. 052417-TGR) for one (1) Each Tiger Bengal.Series Mower mounted on a John
Deere model JD5100M tractor for your review.
Summary: Price F.O.B. Ukiah, CA $117,704.00
8.875% Estimated Sales Tax (Less Labor& Training) 10,446.23
Sub-Total $133,728.98
Factory Installation 5,124.00
Dealer Mounting 2,000.00
Dealer PDI 1,500.00
Dealer Training 1,000.00
Total $137,774.23
City's Purchase Order to be prepared and sent directly to the Sourcewell Contract
Holder: Tiger Mowers Inc. 3301 North Louise Avenue Sioux Falls, SD 57107
Contact: Dave Burkhart (605) 731-0447
Email: dburkhart@tigermowers.com
• Municipal Maintenance Equipment, Inc. is the local dealer and will provide warranty support
and future service for the Tiger products.
• Pricing includes delivery and on-site training.
• Sales tax applicable at time of delivery will be shown on invoice.
• Terms: per Sourcewell Program.
Thank you for your interest in this fine product. Should you have any questions or need
additional information, please let us know. We look forward to being of service.
Sincerely,
Municipal Maintenance Equipment, Inc.
I
Ja es heeler,
Gene al Manager
Enclosure
4634 Mayhew Road 4750 Caterpillar Road,#D 1913 Nancita Circle 1930 W.Winton Avenue,#8
Sacramento,CA 95827 Redding,CA 96003 Placentia,CA 92870 Hayward,CA 94545
Office: 916-922-1101 Office:530-243-4856 Office:714-528-8770 Office: 510-670-0230
Fax:916-922-1034 Fax: 530-243-1447 Fax:714-528-8744 Fax:510-670-9003
PRICE LIST A SOURCEWELL QUOTE SHEET 01 April 2018
Bill To: City of Ukiah 1320 Airport Road.Ukiah Ca.95482
Ship to: City of Ukiah 1320 Airport Road.Ukiah Ca.95482
End User oft -Ca42Pa
End User Contact Dave Kirch/dkirch cit ofukiah.com PO#
Quote# MME-UKIAH-Sourcewell-10011801 Order Dale: 10/01/18 ror
RA'rl{19d
Dealer Contact Mark Quote Date:
DLR Phone/Fax Requested ship date:
Dealer Email State contract order Sourcewell#052417-TGR Please direct questions to:
Sourcewell Member# Ph:800-843-6849 EXT 3
ShioDinq Insfructic
BENGALSERIES ordem@tigermowers.com
(Boom Reach from 17.5'to 26.3')
HOW TO ORDER:You must select one item from Sections 1,2,3&4 for a complete Boom Mower.
Sourcewell
Qj7( Order Code Description Approx.rm,l List Price DISC Price
Add tractor on next line when required
1 5100M Cab 2WD 16 x 16 Pwr Rev.Trans.-Air Ride Seal 8400 $ 71,560 20% $ 57,248.00
SECTION 1 -Choose a Base Un
BB-18 Mid-mount Boom Mower(1300 lb wheel weight) 3950 $ 24,188 20% $ -
1 BB-22 Mid-mount Boom Mower(1700 lb wheel weight) 4110 $ 28,725 20% $ 22,980.00
BB-24 Mid-mount Boom Mower(17001b wheel weight) 4250 $ 32,452 20% S -
INCLUDES:Boom Arms,Mounting system,Wheel Weights,Mower Hydraulic Drive
System Operator Safety Screen/Poly
SECTION 2-Choose a Cutter Head Stow Systom
Rotor to Tractor Adapstabihty Ust-All Stows do NOT work with all
Tractors,Current Tractor Adaptability list located In first tab below and at
wwwAigermowers.com.or call Territory Manager.
SIDE STOW(SS)transport system&Travel Safely Lock-BBP2 Side Stow
1 SS-BB Mowers on Tier 4 tractors will have stow height 013'11",BS24 will have 45 Inc.In Base $ -
a stow height of 157%
3PS-BB 3 POINT STOW(3PS)transport system&Travel Safely Lock 130 $ 3,192 20% $ -
1OS-BB SINGLE POINT OPEN STOW(10S)transport system&Travel 160 S 3,734 20% $ -
Safety Lock
30S-BB 3 POINT OPEN STOW(30S)transport system&Travel Safely 550 $ 4,707 20% $ -
Lock
3OS-BB-EXT 30S Boomrest Extension Bracket 22 S 438 20% $ -
BE.
TION 3•Choose a Cutter Head
ROTARY
RT50D 50"Rotary head with Disc/Brush Knives&Hydraulic Door 815 $ 12,624 20% $ -
RT50B 50"Rotary Head with Blade Bar/Brush Knives&Hydraulic Door 740 S 12,494 20% $ -
RT50G 50"Rotary head with Disc/Grass Knives&Hydraulic Door 840 $ 12,589 20% $ -
RT60B 60"Rotary Head with Blade Bar/Brush Knives&Hydraulic Door 950 $ 14,668 20% $ -
RT608-SW 60"Rotary Swivel Head,Blade Bar/Brush Knives&Hyd Door $ 15,058 20% $ -
(BB-22&BB-24 ONLY)
RT60DG 60"Rotary Head with Disc/Grass Knives&Hydraulic Door 915 $ 14,805 20% $ -
FLAIL
FL50LBG 50"Flail Head with Light Brush/Grass Knives ILBG) 800 $ 14,401 20% $
1 FL50MBG 50"Flail Head with Medium Brush/Grass Knives(MBG) 608 $ 15,158 20% S 12,126.40
FL50HDB 50"Flail Head with Heavy Duty Brush Knives(HDB) 815 $ 15,194 20% $ -
FL63G 63"Flail Head with Grass Knives 855 S 14 805 20% $ -
SECTION 4-Choose a Hydraulic Controls Options
CBL Cable Controls and Lift Valve Kit 78 $ 5,454 20% $ -
1 JSTK Joystick,Electro-hydraulic and Valve Kit 60 $ 13.713 20% $ 10,970.40
SECTION 5-Installation Charge
1 Factory Mnt Installation of complete boom mower system $ 6,405 20% $ 5,124.00
Field Mnt Installation of complete boom mower system S 6,405 20% $ -
SECTION 6-800M MOWER OPTIONS
Wheel Weight-up charge from 1300 to 1700 Itis of counter balance. 400 $ 1,102 20% $ -
Wheel Weight-upcharge from 1700 to 2550 lbs of counter balance. 850 S 2,123 20% $ -
Rotary Head to Flail Head Dogleg Linkage Kit 13 $ 474 20% $ -
Flail Head to Rotary Head Dogleg Linkage Kit 13 $ 474 20% S -
06200609 50"Blade Bar Kit(bar,knives,bolts,nuls) 75 $ 879 20% $ -
06200670 60"Blade Bar Kit(bar,knives,boits,nuts) 85 $ 1,316 20% $ -
06744050 50"Rotary Disc Kit(knives,bolts,nuls,filter,grease)BRUSH 36 $ 338 20% S -
06744051 50"Rotary Disc Kit(knives,bolts,nuts,filler,grease)GRASS 39 $ 348 20% $ -
06744040 50/60"Rotary Blade Bar Kit(knives,bolls,nuts,filler,grease)BRUSH 36 $ 302 20% $ -
06744001 60"Rotary Disc Kit(knives,bolts,nuts,fller,grease)GRASS 39 S 239 20% $ -
06744005 50"Flail Pans Kit(knives,bolts,nuts,fller,clevis,belts)LBG FLAIL 32 $ 686 20% $ -
1 06744043 50"Flail Parts Kit(knives,bolls,nuts,filter,clevis,bells)MBG FLAIL 58 S 1,602 20% $ 1,281.60
06744044 50"Flail Parts Kit(knives,bolts,nuts,filter,clevis,belts)HDB FLAIL 55 S 1,451 20% S -
06744006 63"Flail Parts Kit(knives,bolls,nuls,filter,clevis,belts)GRASS 44 $ 473 20% $ -
06200210 Paint,non-standard $ 1,440 20% $ -
ADDITIONAL OPTIONS FROM PRICE LIST
S -
1 RF-96SDSS Flail,Rear Mount 96",STANDARD CUT-PTO Driven&Hyd Side Shift 1485 $ 15,908 20% $ 12,726.40
1 06744059 Knive Kit,96"SO Flail(knives,bolts,nuts,clevis)STANDARD CUT 53 S 464 20% $ 371.20
1 Dealer Mounting 2000 $ 2,000.00
1 Dealer PDI 1500 $ 1,500.00
1 Dealer Training 1000 $ 1,000.00
1 Sales Tax 8.875 10446.23 S 10,446.23
S -
S -
S
Totals $137 774.23
TRACTOR INFORMATION REQUIRED: Transmission i6xio
Make/Model: Deere 5100M Tiger Spec Cab Type Cab
Tire size Front 2WDor MFWD 2WD
Rear
All prices are FOB Destination
Bengal 18,22,24 Prices are subject to change without notice.
Agenda Item No.: 7h
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Approve the Purchase of a 2019 Ford F-150 One-Ton Pickup with Tommy Gate from Redwood
Ford in the Amount of$34,517.29 for the Parks Department as Approved in the Fiscal Year 2018-2019 Capital
DEPARTMENT: Public Works PREPARED JamdThie|e
ATTACHMENTS:
Attachmentl- PARKS
Attachment 2- PARKS
Summary: Council will consider approving the purchase of a 2019 Ford F-150 One-Ton Pickup with Tommy
Gate from Redwood Ford in the amount of$34.517.29for the Parke Department as approved in the Fiscal Year
2O18-2O19Capital Budget.
Background: In preparation for the 18/19 Fiscal Year budget, staff prepared and presented, which was
subsequently approved and adopted in the budget, a Vehicle & Heavy Equipment Request& Justification Form
for the purchase ofanew One Ton Truck. Please see Attachment 1for acopy ofthe form, and explanation for
the need for this purchase.
RECOMMENDED ACTION: Approve the purchase of a 2019 Ford F-150 One-Ton Pickup with Tommy Gate from
Redwood Ford in the amount of $34,S17.29for the Parks Department as approved in the Fiscal Year 2018'2019
Capital Budget.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: 10022100.80100.V3263'$35,000
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: General Fund-Parks Approved18/19Budget
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Dave Kirch, Fleet and Plant Maintenance Supervisor; Mary Horger, Procurement Manager;
Jarrod Meyer, Parks Superintendent; Seth Strader, Buyer
Discussion: This vehicle will be used on a daily basis to haul grass, tree trimmings, dirt, rock, sand, bark, etc.
as well as tow facility maintenance equipment to various work sites throughout the City. This truck will also be
used to support public events and service needs
Staff released bids and one was received (Attachment#2). Therefore, it is staffs recommendation for Council
to approve the purchase of One Ford One Tom Truck with Tommy Gate from Redwood Ford of Ukiah in the
amount of$34,517.29.
2
2
Attachment 1
Equipment q Vehicle & Heavy E ui ment Re uest & Justification
U
f
of Ukiah
° FOR FISCAL YEAR: 20182019
ITEM: TRUCK, 1 TON SERVICE TRUCK ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $35,000
SUBMITTED BY: DAVE KIRCH, FLEET& PLANT MAINTENANCE SUPERVISOR
NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing.
PROJECT PROPOSED BUDGETED AMOUNT FOR
DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECTACCOUNT CODE EACH DEPT/DIV
COMMUNITY SVCS PARKS V3263 10022100.80100 $35,000.00
EXISTING VEHICLEJR EQUIPMENT'REQUESTING TO BE AEPLACED
CITY EQUIPMENT# YEAR MODEL VIN SERIAL#
3731 1989 DODGE D200 1B6KE26ZOKS149936
ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE
MILEAGEMOURS
100,000 113,000 MILES $14,197.69 $800.00
CURRENT CONDITION: This vehicle was salvaged in 2015. Transmission was blown,along with a bad catalyst.
MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS?
N/A N/A Met 2018 Standards.
ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABILITY
3 Years N/A
PROPOSED VEHICLE OR HEAVY EQUIPMENT
PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018/2019 FORD F-350 XL SINGLE REAR-WHEELED
SERVICE TRUCK OR EQUAL
EST.MILEAGE/HOURS PER YEAR 15,000-7,000 MILES
JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to haul grass and tree trimmings,dirt, rock,sand, bark,etc., as well as tow
facility maintenance equipment to various work sites throughout the City. This truck will also be used to support public events,and other
general service needs.
COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year,to most
likely 10-15 years. Based on this estimation,the cost for the vehicle alone will be approximately$2,300 per year. The benefit it will provide is
the necessary equipment needed for staff to perform adequate maintenance to the various parks and grounds of City buildings and properties.
OTHER INDIRECT BENEFITS: None.
ALTERNATE SOLUTIONS EXPLORED: Use of existing park vehicles is not sufficient for adequate staff utilization and coverage.
ADDITIONAL COMMENTS: This vehicle was scheduled to be replaced in 2015, but funds were not available.
3
REVIEWED&APPROVED BY: SIGNATURE DATE
DEPARTMENT HEAD
FLEET MAINTENANCE SUPERVISOR
Attachment 2
BID RESULTS- REQUEST FOR BID E37657
2019 Full-Size One Ton Pick-up w/Tommy Gate
ITEM# ITEM DESCRIPTION QTY Redwood Ford
UNIT TOTAL
1 2019 Ford F350 1 $ 27,431.00 $ 27,431.00
2 Tommy Gate 1 $ 4,237.00 $ 4,237.00
SUBTOTAL $ 31,668.00
TAX $ 2,810.54
ADDL. FEES $ 38.75
FREIGHT
GRAND TOTAL $ 34,517.29
4
Agenda Item No.: 7i
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Approval of Notice of Completion and Change Order in the Amount of$29,460.70 to Northwest
Construction Inc. for the Smith Street Rehabilitation Project, Specification Number 15-12, and Corresponding
Budget Am endm ent.
DEPARTMENT: Public Works PREPARED JamdThie|e
ATTACHMENTS:
Attachment l-CCO lSpec 15-12
Attachment Notice ofComp|etion Spec15-12
Summary: Council will consider an approval of a Notice of Completion and Change Order in the amount of
$29.40O.7Ob» Northwest Construction Inc. for the Smith Street Rehabilitation Project, SpeoifioadonNumber
15-12. and corresponding budget amendment.
Background: On August 1, 2018, Council awarded a contract to Northwest Construction Inc. in the amount of
$270.18O.5Ofor the construction ofSmith Street Rehabilitation Project, SpeoifioadonNo. 15-12.
This project involved replacing various infrastructure including curb, gutter, oidevva|k, storm drains and the
reconstruction ofamajority ofSmithStreetfromMaoonStreetb» MainStreet.
RECOMMENDED ACTION: Approval of Notice of Completion and Change Order in the amount of $29,460.70 to
Northwest Construction Inc. for the Smith Street Rehabilitation Project, Specification Number 15'12, and
corresponding budget amendment.
BUDGET AMENDMENT REQUIRED:Yes
CURRENT BUDGET AMOUNT: $0-82227113.80230.15030
PROPOSED BUDGET AMOUNT: $29,461.00-82227113.80230.15030
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1819-095
COORDINATED WITH: N/A
Discussion: During construction, additional work was requested by the City's Project Manager, resulting in
Change Order#1, which primarily consisted of replacing the water main within the project area (Attachment
#1). Therefore, staff is requesting approval of Change Order Number 1 in the amount of$29,460.70, which
exceeded the City Engineer's change order authority by$1,842.65; and approve the corresponding budget
amendment.
Work on this project was completed on November 16, 2018. Staff is also requesting Council's approval of the
Notice of Completion for this project (Attachment#2).
2
2
Attachment I M
CITY OF UKIAH ORDER NO. I
CONTRACTC ANGE ORDER DATE: October 9,2018
Contract for(Description of Facility): Smith Street Rehabilitation Project, Specification No. 15-12
Owner: City of Ukiah 300 Semin iaa,Avenue Ukiah California 95482-5400
—_
To(Contractor): Northwest Construction, Inc.,90 1_1 Colony Drive Redwood Valley,CA 95470
You are hereby directed to make the herein described changes from the contract plans and specifications or do the following described
work not included in the contract plans and specifications:
Change requested by: City En ineer.
ESTIMATED ESTIMATED
Description of Changes-Itemized Breakdown ITEC REASE To INCREASE To
Contract Amount Contract Amount
1. The City has directed Northwest Construction to install approximately 180 LF of
6" water main, 20 LF of 4" fire service, remove and relocate existing fire $29,460.70
hydrant, install I EA blow-off, install 3 EA double water services and I EA
single water service at a lump sum price of$29,460.70
2. ESTIMATED NET CHANGE IN CONTRACT PRICE $29,460.70
Justification(Detailed and Concise): Additional work t on Smith St.as directed
by the City of Ukiah.
The amount of the Contract will be(deerea-sed/increased/uneha*ged)by the estimated sum of: $29�460.70
The contract total including this and previous Change Orders will be: to be determined.
The contract period provided for completion will be(increased! ): 10 working days.
This document and attachment of"CC® Smith St,Water Main"will become supplement to the contract and all provisions will apply hereto,
Approved By:
(City) Date
Accepted:
ontractor) Date
This information will be issued as a record of any changes tothe original construction contract.
Attachment#2
Please return to:
CITY OF UKIAH
300 Seminary Avenue
Ukiah, California 95482-5400
(707)463-6200
No fee pursuant to Government Code 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal
Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400.
2. That the nature of the title to the Smith Street Rehabilitation Project, Specification No. 15-12 of all said owners
is that of fee simple.
3. That on the 16th day of November, 2018, the Contract work for this project was actually completed.
4. That the name and address of the Contractor is Northwest Construction, Inc., 9011 Colony Drive, Redwood
Valley, CA 95470.
5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is
described as follows: City-owned property identified as Smith Street from Mason Street to Main Street within
the City of Ukiah.
I hereby certify under penalty of perjury that the forgoing is true and correct:
City Council Approval CITY OF UKIAH, a Municipal Corporation
By:
Date Kristine Lawler, City Clerk Date
State of California
County of Mendocino
4
Agenda Item No.: 7i
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Adoption of the Shopping Cart Ordinance Amendment.
DEPARTMENT: _PoVoePREPARED BY: Darcy Vaughn
ATTACHMENTS:
Attachment lShopping Cart Ordinance Amendment adoption
Summary: The City Council will consider adoption of the Shopping Cart Ordinance Amendment.
Background: The Council adopted the Shopping Cart Ordinance on April 4, 2018. The version adopted
included enforcement provisions as requested by the Ukiah Police Department to clarify what provisions of the
ordinance would be enforced by the Police Department and which provisions would be enforced by the
Department of Community Development. The criminal enforcement provisions were derived from those set
forth in California Business and Professions Code Section 22435 and following.
In May of 2018, after the Shopping Cart Ordinance went into effect, the Police Department issued a citation for
violation of these provisions as they are currently written. The Public Defender sought todismiss the complaint
on the grounds that Business and Professions Code Section 22435.2 making specified conduct a
misdemeanor preempted the City ordinance which did not include elements ofthe conduct which violates the
state statute. For example, City Code Section 0090 as currently written makes it misdemeanor to ''[r]emove a
shopping cart from the business premises where it belongs." Business and Professions Code Section
22435.2(a) makes it a misdemeanor to: "Remove a shopping cart from the business premises where it
belongs, with the intent to temporarily or permanently deprive the business owner or business of possession of
the cart."
RECOMMENDED ACTION: Adopt the Shopping Cart Ordinance Amendment.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Police Department
In addition, the State law includes an explicit element that the underlying conduct must involve a shopping cart
with a permanently affixed sign, while City Code Section 6096 does not explicitly include this requirement. This
was not intentional, as the provisions of City Code Section 6096 were intended to apply to the regulatory regime
imposed by the Shopping Cart Ordinance, in which all shopping carts would be required to have a permanently
affixed sign identifying the retailer that owns the cart. The inclusion of the signage requirement also aids in
establishing probable cause when the Police Department is issuing citations pursuant to the Ordinance.
Upon researching the issue in assisting the District Attorney to oppose the Public Defender's motion to dismiss,
the City Attorney determined that this preemption argument was valid. To remedy the inconsistency, the City
Attorney recommends the attached amendments to the Shopping Cart Ordinance.
The Office of the City Attorney has discussed these amendments at length with the Police Department and has
provided them with the proposed amendments for their review. The addition of the intent element to Sections
6096 and 6098 may make it marginally more difficult to prove a violation. While this is unavoidable because of
the preemptive effect of the state statute, proving the intent to temporarily or permanently deprive a store owner
of possession of the cart should not be difficult as long as the defendant removed the cart without the owner's
permission and in violation of posted notices at the business premises and on the cart signage.
The Shopping Cart Ordinance Amendment amends the current Shopping Cart Ordinance, i.e. City Code
Sections 6096 and 6098, to more closely parallel the explicit elements of Business and Professions Code
Section 22435.2 and avoid preemption issues. Specifically, the Amendment adds a specific intent requirement
to the listed offenses in City Code Section 6096: removing a shopping cart from business premises,
possessing or abandoning an off-site shopping cart, or altering, converting, or tampering with a shopping cart or
altering any identifying sign or serial numbers. That is to say, these acts will only be citable offenses if the act is
done with the intent to deprive the business owner or business of possession of the shopping cart temporarily
or permanently. In addition, the Amendment now explicitly states that these acts will be unlawful and a public
nuisance if the cart involved has a sign permanently affixed by the business owner as required by City Code
Section 2383. Finally, the Amendment modifies City Code Section 6098, which sets forth the penalty for
violation of the Shopping Cart Ordinance, to simply state that any person knowingly or willfully violating City
Code Section 6096 will be guilty of a misdemeanor.
CEQA Compliance:
The proposed City ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) and 15061(b)(3) of the
State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect adverse physical
change in the existing environment and because there is no possibility that it may have a significant adverse
effect on the environment.
Discussion:At their November 7, 2018 meeting, the City Council discussed the proposed Ordinance and
unanimously voted to introduce by title only the Shopping Cart Ordinance Amendment.
Staff recommends that the Council adopt the proposed Shopping Cart Ordinance Amendment, attached as
"Attachment 1." If adopted, the Amendment will go into effect 30 days after the Council meeting date.
2
2
Attachment 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING
ARTICLE 11 TO CHAPTER 1, DIVISION 7 OF THE UKIAH CITY CODE TO
REGULATE ENFORCEMENT OF SHOPPING CART CONTAINMENT AND
RETRIEVAL ORDINANCE.
The City Council of the City of Ukiah ordains as follows:
SECTION ONE. Article 11, entitled "Shopping Carts" in Chapter 1, Division 7 of the
Ukiah City Code shall be amended to read as follows.
ARTICLE 11. SHOPPING CARTS
Sections:
6096 Unauthorized removal, alteration, or possession of a shopping cart.
6097 Definitions.
6098 Penalty for Violation.
§6096 Unauthorized removal, alteration, or possession of a shopping cart.
It is unlawful and a public nuisance for any person to do any of the following acts, if a
shopping cart or laundry cart has a permanently affixed sign in compliance with Section
2383 of this Code:
A. Remove a shopping cart from the business premises where it belongs, with the intent
to temporarily or permanently deprive the business owner or business of possession of
the cart; or
B. Possess or abandon an off-site shopping cart, with the intent to temporarily or
permanently deprive the business owner or business of possession of the cart; or
C. Alter, convert, or tamper with a shopping cart, remove any part or portion thereof or
remove, obliterate or alter an identifying sign or serial numbers on a cart, with the intent
to temporarily or permanently deprive the business owner or business of possession of
the cart.
§6097 Definitions.
All terms in this Article shall have the meaning stated in Section 2381 of this Code.
§6098 Penalty for Violation.
Any person who knowingly or willfully violates any provision of this Article is guilty of
a misdemeanor.
3
1
SECTION FOUR.
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, is for any reason held to be
invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or
enforceability of the remaining sections, subsections, subdivisions, paragraphs,
sentences, clauses or phrases of this Ordinance, or its application to any other person
or circumstance. The City Council of the City of Ukiah hereby declares that it would
have adopted each section, subsection, subdivision, paragraph, sentence, clause or
phrase hereof, irrespective of the fact that any one or more other sections, subsections,
subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or
unenforceable.
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general
circulation in the City of Ukiah, and shall become effective thirty (30) days after its
adoption.
Introduced by title only on , 2018, by the following roll call vote:
AYES: Councilmembers Brown, Scalmanini, Crane, Mulheren, and Mayor Doble
NOES: None
ABSENT: None
ABSTAIN: None
Adopted on 2018 by the following roll call vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
Mayor
ote:AYES:NOES:ABSENT:ABSTAIN: Mayor
ATTEST:
Kristine Lawler, City Clerk
4
z
Agenda Item No.: 11a
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Annual Review and Possible Approval of the Fee Schedule for the Ukiah Police Department,
Including Bike License Fees, Concealed Weapons Permit, Clearance Letters, Live-Scan Fingerprinting, Fees
for Photographs, Secondhand Dealer Licensing, Taxi Permits, Fees Associated with Traffic Accident Reports,
Civil Subpoena for Officer, Copy of Police Reports, Subpoena for Records, Stored Vehicle, and Vehicle
Repossession Release.
DEPARTMENT: _PoVoePREPARED BY: JusUnVVyatt_____________________________
ATTACHMENTS:
Attachment Police Department Fee Schedule
Attachment Fee Worksheet
Attachment Employee Hourly Rates for Cost Recovery Purposes Master FY 2018-19
Attachment 2017-33-CC-Reso Puh|ic-Record Fees-and-Charges
Summary: The City Council will review the Fee Schedule and current Fee Worksheet for the Ukiah Police
Department. No adjustments or increases are proposed at this time.
Background: The Ukiah Police Department is a public agency and does not profit from fees charged for certain
services, but itioimportant torecover costs incurred from specific services offered h» the public.
RECOMMENDED ACTION: Review and approve the Fee Schedule for the Ukiah Police Department, including Bike
License Fees, Concealed Weapons Permit, Clearance Letters, Live-Scan Fingerprinting, Fees for Photographs,
Secondhand Dealer Licensing, Taxi Permits, Fees Associated with Traffic Accident Reports, Civil Subpoena for
Officer, Copy of Police Reports, Subpoena for Records, Stored Vehicle, and Vehicle Repossession Release.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sheri Mannion, Human Resources Director;Tracey Porter, Police Communications and
Records Supervisor
The Ukiah Police Department performed a comprehensive review and revision of the fee schedule in 2017,
which resulted in the increase of Ukiah Police Department fees associated with issuing Bike Licenses,
Concealed Weapons Permits, Clearance Letters, Live-Scan Fingerprinting, Photographs on CD, Secondhand
Dealer Licensing, Taxi Permits, and Traffic Accident Reports. These fee increases were found to be necessary
to meet current and projected costs for providing services associated with the operation of the Ukiah Police
Department.
The Stored Vehicle Administrative Fee and fees associated with Copy of Police Reports and Prints of
Photographs were set by local resolution (Attachment 4).
The fees associated with Civil Subpoena for Officer, Subpoena for Records, and Vehicle Repossession
Release were set by California law.
These fees and revisions were found to be reasonable for the types of services provided by the Ukiah Police
Department, and were incorporated into the Ukiah Police Department Fee Schedule (Attachment 1) which was
passed and adopted by Council on November 1, 2017.
In examining the supporting documentation from the 2017 Fee Schedule public hearing, it was determined there
were several minor inconsistencies between the Fee Worksheet and the adopted Fee Schedule, specifically
the fees pertaining to the Carry Concealed Weapon (CCW) Application Fee and printed copies of Police
Reports and Photographs.
Discussion: The fees associated with Civil Subpoena for Officer, Subpoena for Records and Vehicle
Repossession Release remain set by California law. Fees associated with Stored Vehicle, Copy of Police
Reports and Prints of Photographs are set by local resolution. Staff performed a review of current law and
resolution associated with these fees and determined no modification or changes existed and that the current
fees remain consistent with California law and local resolution.
An analysis of current operating costs, including time demands on staff and related salary costs, was
conducted as was a local comparison of similar fees, pertaining to the fees associated with Bike Licensing,
Concealed Weapons Permit, Clearance Letters, Live-Scan Fingerprinting, Photographs on CD, Secondhand
Dealer Licensing, Taxi Permits, and Traffic Accident Reports (Attachment 3).
A revised Fee Worksheet (Attachment 2) representing a current salary (Attachment 3) and workload study
reflecting actual cost pertaining to the CCW Application Fee, and local ordinance (Attachment 4) governing
printed copies of Police Reports and Photographs, is presented to correct any inconsistencies related to the
2017 public hearing documentation.
Staff has reviewed all fees for specific services offered to the public to ensure cost recovery remains
sustainable, and is recommending no adjustments or increases to the fee schedule and is seeking Council
approval.
2
2
ATTAC.T?VSENT I
RESOLAMON NO. 2017-52
RESOLUTION OFTHE CITY COUNCIL OF THE CITY OF UKIAH MODIFYING THE UKIAH POLICE
DEPARTMENT FEE SCHEDULE.
WHEREAS,the City Council of the City of Ukiah desires to modify the fee schedule for various services
provided by the Ukiah Police Department
WHEREAS, the City of Ukiah Police Department and City Staff have recommended an increase of fees
for various services provided by the Ukiah Police Department
WHEREAS, according to analysis and study, the following are reasonable fees for the types of services
provided by the Ukiah Police Department,
WHEREAS,the increased fees are necessary to meet current and projected costs for providing services,
as assessed in the aforementioned analysis, associated with the operation of the Ukiah Police
Department.
NOW,THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts the following
fee schedule for the Ukiah Police Department to become effective December 1, 2017
SERVICE FEE
Bike License $10.00
Concealed Weapon Permit $150.00
Concealed Weapon Renewal $100.00
Concealed Weapon Modification $20.00
Civil Subpoena for Officer $275.00
Local Criminal History Letter $10.00
Local Crimnal History Letter will Notary Signature $20.00
Copy of Police Report See Res No. 2017-33
Live-Scan Fingerprinting $30.00
CD with Photographs $10.00
Prints of Photographs See Res No. 2017-33
Secondhand Dealer License $50.00
Stored Vehicle $65.00
Subpoena for Records $15.00
Taxi Permit $86.00
Traffic Accident Reports $10.00
Vehicle Repossession Release $15.00
BE IT FURTHER RESOLVED the following fees: Civil Subpoena for Officer, Copy of Police Reports,
Subpoena for Records and Vehicle Repossession Release, are set by California law, IIf these fees are
increased in the-future by the California legislature,these fees may be executed by the Chief of the Police
on behalf of the City of Ukiah, to remain consistent with State law.
PASSED AND ADOPTED as Amended by the City Council of the City of Ukiah at a regular meeting duly
held on November 1, 2017, by the following vote:
AYE& Councilmembers Scalmanini, Crane, Muiheren, Fable, and Mayor Brown
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST� 2._Jh Brow�n, Ma`yor
is istine Lawler, City Oerk
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ATTACHMENT 4
RESOLUTION NO.2017 —33
AMENDED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ESTABLISHING FEES AND CHARGES UNDER CALIFORNIA PUBLIC RECORDS ACT
FOR REQUESTED COPIES OF PUBLIC RECORDS
WHEREAS,
1. In Government Code Section 6253, the California Public Records Act("PRA") allows the City to
charge "fees covering direct costs of duplication,"when public records of the City are requested by
members of the public; and
2. In City Council Resolution 2006-40, adopted on February 15, 2006, the City Council last
established fees and charges for providing copies of documents under the PRA; and
3. Resolution 2006-40 fixed the fee at$.10/page for copies and provided the option of copying the
documents on to a compact disk ("CD")for$3.00/disk; and
3. In the intervening ten years, the technology has changed and the use of the PRA has changed
with requests often seeking hundreds or thousands of pages of documents; and
4. The City Council continues to support both the letter and the spirit of the PRA by making public
records readily available to members of the public, while, at the same time, allowing the City to
recover the costs allowed under the PRA, when the request places a significant demand on City
resources;
NOW, THEREFORE, BE IT RESOLVED:
1. There shall be no charge for copies of documents as follows:
a. A total of 150 pages or less printed to paper in response to a single request or in multiple
requests from or on behalf of the same requestor in any consecutive three (3) month period;
b. Documents transferred from electronic media or scanned into a PDF format and emailed
to the requestor or copied to a flash drive or other storage medium supported by the City's computer
system and supplied by the requestor, provided that the time required to scan the documents is
one-half(1/2) hour or less.
2. For requests not covered by 1 above, the charge for public records is as follows:
a. For paper copies $.04/page for black/white, and $.08 for color, which includes the hourly
cost to the City of the Deputy Clerk operating the copy machine (hereafter, "the Employee Cost"
*see detailed formula below), which does not count the time to locate the document, remove the
document from the file, prepare the document for copying, return the documents to the file and
return the files to storage;
* Regular Scan Sizes: 8.5 x 11; 8.5 x 14; 11 x 17:
• Hourly rate of Deputy City Clerk is $41.63
• $41.63 divided into 60 minutes = $0.69 cents per minute.
• $0.69 divided into 60 seconds = $0.01 cent per second.
( Time to copy or scan one page = 1 second
• Total Employee Cost for Copying and Scanning = $0.01/ page 6
1
b. For copies scanned to a flash drive or other storage medium compatible with the City's
equipment which is supplied by the requestor, $.03/page to cover the cost of the copy machine or
scanner, which includes the Employee Cost.
c. For large miscellaneous documents, plans, and maps that are not able to be copied on
the 11 x 17 copier, but which can be copied in house on city equipment, $5.00/page.
3. Where fees are required, the City can require a deposit prior to proceeding to copy or scan the
documents and require full payment or make a required refund prior to furnishing the copies to the
requestor.
4. Nothing in this resolution shall prevent the City Clerk from charging costs in accordance with
Government Code Section 6253.9 or for the actual direct cost of making copies of documents that
cannot be copied or scanned on City equipment(such as blue prints or other oversized documents)
or require some other specialized copying or scanning.
5. This resolution shall become effective immediately upon its adoption and shall apply to PRA
requests pending on the resolution's effective date.
PASSED AND ADOPTED on July 5, 2017, by the following Roll Call Vote:
AYES: Councilmembers Scalmanini, Crane, Mulheren, Doble, and Mayor Brown
NOES: None
ABSTAIN: None
ABSENT: None
1
Ji O. Brown, Mayor
ATTEST:
Kristine Lawler, City Clerk
I`
7
2
Agenda Item No.: 12
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Adoption of Resolution Establishing an Interim Referral Procedure, Until Such Time that the
Mendocino County Airport Comprehensive Land Use Plan is Updated to Reflect Current Ukiah Municipal
Airport Environs, for Projects Located in the A, A*, 131, Bl*, and 132 Zones of the 1996 Compatibility Zoning
Map of the Ukiah Municipal Airport Master Plan and Referred by the City of Ukiah Community Development
Department to the Mendocino County Airport Land Use Commission.
DEPARTMENT: _Connrnunity_OemeloprnentPREPARED BY: Craig8oh|atter__________________________
ATTACHMENTS:
Attachment 1- Resolution and ALUCinterim referral procedure.pdf
Attachment 2- ll-7-l8ASR
Attachment 3- 11-27-18 City Attorney Legal Opinion
Attachment 4- Ukiah City Code- Nonconforming Uses.pdf
Summary: Council will consider adoption of resolution establishing an interim referral prooedure, until such
time that the Mendocino County Airport Comprehensive Land Use Plan is updated to reflect current Ukiah
Municipal Airport environs, for projects |ooahydintheA. A°. B1. B1°. andB2Zoneoofthe1990Connpadbi|ih/
Zoning Map of the Ukiah Municipal Airport Master Plan and referred by the City of Ukiah Community
Development Department to the Mendocino County Airport Land Use Commission. This is a continued item
from the November 7. 2O18City Council meeting.
RECOMMENDED ACTION: Adopt resolution establishing an interim referral procedure, until such time that the
Mendocino County Airport Comprehensive Land Use Plan is updated to reflect current Ukiah Municipal Airport
environs, for projects located in the A, A*, B1, B1*, and B2 Zones of the 1996 Compatibility Zoning Map of the
Ukiah Municipal Airport Master Plan and referred by the City of Ukiah Community Development Department to
the Mendocino County Airport Land Use Commission.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney
Background: On November 7, 2018, City Council considered adoption of a resolution establishing an interim
referral procedure, until such time that the Mendocino County Airport Comprehensive Land Use Plan (ACLUP)
is updated to reflect current Ukiah Municipal Airport environs, for projects located in the A, A*, B1, B1*, and B2
Zones of the 1996 Compatibility Zoning Map of the Ukiah Municipal Airport Master Plan and referred by the City
of Ukiah Community Development Department to the Mendocino County Airport Land Use Commission
(ALUC). Attachment 1 is the resolution establishing the ALUC interim referral procedure, and Exhibit A to
Attachment 1 is the interim referral procedure. Attachment 2 is a copy of the agenda summary report for the
November 7th meeting.
During discussion on the item, Council directed that Staff and the City Attorney look into the land use authority
of the Airport Land Use Commission (ALUC) within City of Ukiah incorporated areas and provide information
and analysis on such authority at the next City Council meeting. Council also directed that Staff provide
additional information about the status of the County of Mendocino's efforts related to the ACLUP update.
Discussion: The City Attorney issued a legal opinion related to the ALUC land use authority question on
November 27, 2018 (Attachment 3). In the City Attorney's opinion, the language in the ACLUP does not refer to
land uses authorized by the City's zoning ordinances, but rather to the actual development existing on land prior
to the adoption of the ACLUP.
Additionally, for the reasons described in the opinion, the City Attorney "does not read "existing incompatible
land uses" [described in the ACLUP] as referring to the zoning classification rather than the actual existing
development. The conflict between the uses allowed under the City's zoning ordinance and the uses allowed
under the ALUC, to which Mayor Doble referred at the November 7th meeting, arises from the City's failure to
adopt overlay zones as anticipated in the City's General Plan. As a result, there are compatibility issues both
between the City's current General Plan and its zoning ordinances and between the City's zoning ordinances
and the ALUC."
Staff understands Mayor Doble's question to refer to the limits of the ALUC's land use authority related to
pre-existing nonconforming uses, which are governed primarily by Ukiah City Code Section 9209. On its face,
Section 9209 only applies to buildings or uses commenced and continuing since January 21, 1950, which is the
date when the City first adopted zoning regulations. However, this date has been consistently disregarded
because of case law which protects pre-existing nonconforming uses, which were lawful when commenced,
regardless of whether the use commenced after zoning regulations were first adopted. Other requirements in
Section 9209 are valid and enforceable. Section 9250 of the UCC, as well as related sections of the UCC
describing nonconforming uses, is attached as Attachment 4.
To provide clarification that addresses pre-existing nonconforming uses more directly, Staff has added Section
6 to Page 6 of the procedure. This section reads as follows: The ALUC does not have authority over existing
incompatible land uses or the operation of any airport. Based on this limit on the ALUC's jurisdiction, as stated
in the ACLUP, the City shall not refer for a consistency determination any land use or building that qualifies as a
legal, pre-existing structure or use, as defined in Ukiah City Code (UCC) Section 9250 and which structure or
use may be continued in compliance with UCC Section 9209.
Regarding the status of the County of Mendocino's efforts related to the ACLUP update, Staff listened to the
Mendocino County Planning and Building Services Director's Prioritization Report to the Board of Supervisors
on November 13, 2018. Updating of the ACLUP was listed as a priority for the County Planning and Building
Services Department in the upcoming year. Funding was not identified during this report. Staff will continue
discussions with County staff to determine the County's timeline on updating of the ACLUP.
2
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Attachment 1
RESOLUTION NO. 2018-
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF UKIAH
ESTABLISHING AN INTERIM REFERRAL PROCEDURE, UNTIL SUCH TIME
THAT THE MENDOCINO COUNTY AIRPORT COMPREHENSIVE LAND USE
PLAN IS UPDATED TO REFLECT CURRENT UKIAH MUNICIPAL AIRPORT
ENVIRONS, FOR PROJECTS LOCATED IN THE A, A*, B1, 131*AND B2 ZONES
OF THE 1996 COMPATIBILITY ZONING MAP OF THE UKIAH MUNICIPAL
AIRPORT MASTER PLAN AND REFERRED BY THE CITY OF UKIAH
COMMUNITY DEVELOPMENT DEPARTMENT TO THE MENDOCINO COUNTY
AIRPORT LAND USE COMMISSION
WHEREAS:
1. The 1996 Mendocino County Airport Comprehensive Land Use Plan
("ACLUP") and related City of Ukiah documents needs to be updated to
reflect current Ukiah Municipal Airport environs and State regulations; and
2. The City of Ukiah and the County of Mendocino need to work together to
update their respective planning documents related to the Ukiah Municipal
Airport; and
3. The ACLUP does not provide adequate clarity to the City of Ukiah
Community Development Department ("Department") on what projects in
the A, A*, 131, B1*, and B2 Zones of the 1996 Compatibility Zoning Map of
the Ukiah Municipal Airport Master Plan need referral to the Mendocino
County Airport Land Use Commission ("ALUC"); and
4. The Department has not adopted an ALUC project referral process beyond
what exists in Section 1.3 of the ACLUP; and
5. The City Council and Department wish to adopt an ALUC interim referral
process, until such time that the ACLUP is updated to reflect current Ukiah
Municipal Airport environs, for projects located in the A, A*, 131, B1*, and B2
Zones of the 1996 Compatibility Zoning Map of the Ukiah Municipal Airport
Master Plan and referred by the Department to the ALUC.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah
hereby adopts a Mendocino County Airport Land Use Commission interim referral
3
Resolution No. 2018-
procedure for the City of Ukiah Community Development Department, which is
attached as "Exhibit A."
PASSED AND ADOPTED this _th day of 2018, by the following roll call
vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Kristine Lawler, City Clerk
4
Resolution No. 2018-
Exhibit A to Resolution
�m ��,�
�01 �' ,
U`o
City of Ukiah
-,�--- ---- - -
OM,MUI"'f'Y DE""v'ELOPIME t DF:11AWIWt; T
Mendocino County Airport Land Use Commission
Interim Referral Procedure
In the interim- until such time that the Mendocino County Airport Comprehensive Land Use Plan
(ACLUP) is updated to reflect current Ukiah Municipal Airport environs- the City of Ukiah
Community Development Department will refer projects in the"A and B Zones"to the Airport Land
Use Commission (ALUC) for a consistency determination in a manner described in the ACLUP,
and as more particularly described below. The A and B Zones include Zones A, A*, B1, B1*, and
B2 of the July 1996 Compatibility Zoning Map of the Ukiah Municipal Airport Master Plan.
I. Statutory Requirements
Section 1.3.2 of ACLUP
Any of the types of actions described in Section 1.3.2 of the ACLUP shall be referred to the ALUC
for a determination of consistency prior to their approval by the City. These include:
(a) The adoption or approval of any amendment to a general or specific plan affecting the
property within an airport's planning area (Section 21676 (b)).
(b) The adoption or approval of a zoning ordinance or building regulation which (1) affects
property within an airport's planning area and (2) involves the types of airport impact
concerns listed in Paragraph 1.2 (Section 21676 (b)).
(c) Adoption or modification of the master plan for an existing public-use airport (Section
21676 (c)).
(d) Any proposal for a new airport or heliport whether for public use or private use (Section
21661.5)which requires a state airport permit.
Section 1.3.4 of ACLUP
The City will continue to refer the following individual actions/projects located in the A and B zones
to the ALUC (please note these are also listed in the specific zone procedures below):
(a) Any proposed expansion of a city's sphere of influence.
(b) Proposed land use project by a government entity which exceeds 10,000 square feet.
(c) Proposed storage of more than 2,000 gallons of fuel or flammables per parcel in portions
of the B Zone not lateral to the runway.
(d) Reconstruction of existing incompatible development within Compatibility Zone A.
(e) Any proposed land use action, as determined by the local planning agency, involving a
question of compatibility with airport activities.
Items (d) and (e) are described more fully in the sections below.
5
1
II. Projects in the A and A* Compatibility Zones (the "A Zones")
A. Major Use Permits (MaUPs)/Site Development Permits (MaSDPs)
Per Section 1.3.4(e) of the ACLUP, any question of compatibility, as determined by the local
planning agency (the City of Ukiah Community Development Department), will be referred to the
ALUC. The Department further defines section (e) and a procedure for MaUPs/MaSDPs below.
Procedure: After an initial analysis, the City of Ukiah Community Development Department will
refer MaUPs/MaSDPs not meeting the compatibility criteria listed in Table 7A of the Ukiah
Municipal Airport Master Plan (Table 2A in the ACLUP), listed in"Attachment 1" to this document.
Per 1.3.4(d) of the ACLUP, reconstruction of existing incompatible development within the A
Zones includes those buildings or development actions that are inconsistent with criteria in Table
7A, excepting certain ministerial actions described in IIC below.
Note: an initial referral for major projects located in the A or A* Zones will be sent to County of
Mendocino ALUC Planning Services staff (County ALUC Planning staff) on the date other
departments and agencies are sent a project notification referral. County ALUC Planning staff will
be given 7 work days to complete an initial analysis and determine if the project will need to be
referred to the ALUC. At the County's discretion, this may involve consultation with City Staff.
If County ALUC Planning staff determine the project should be referred to the ALUC, then
according to Section 1.4.4 of the ACLUP, the ALUC "must respond to a local agency's request
for a consistency determination on a project within 60 days of referral." For clarification purposes,
the date of ALUC referral is the date the City Community Development Department delivers the
complete ALUC consistency determination analysis and staff report, supporting documentation,
and requisite fee (paid by the applicant or City) to the County of Mendocino Department of
Planning and Building Services on behalf of the ALUC. If the ALUC fails to make a determination
within that 60-day period, then pursuant to Section 1.4.4 of the ACLUP the proposed action will
be deemed consistent with the ACLUP.
B. Minor Use Permits (MiUPs)/Minor Site Development Permits (MiSDPs)
MiUPs are proposed for small projects. Level 1 MiUPs involve temporary outdoor sales/display,
special events and similar small projects and Level 2 MiUPs involve minor expansions or changes
in use per the provisions in Article 20, Chapter 2 of Ukiah City Code.
Procedure: Unless the project proposes a minor expansion or minor change in use that is not
consistent with Compatibility Table 7A, MiUPs will not be referred to the ALUC.
C. Building (Ministerial) Permits for "Allowed Uses" in Ukiah City Code
The CalTrans Division of Aeronautics California Airport Land Use Planning Handbook describes
when ministerial actions can be reviewed by the ALUC and states: "Subsequent to local
jurisdiction action that makes planning policies fully consistent with the ALUCP [ACLUP], ALUCs
only review ministerial permitting actions if the local jurisdiction agrees to submit them."
Procedure: Ministerial permits are not subject to discretionary review, and as such, cannot be
modified or denied based on an unfavorable consistency determination from the ALUC. However,
buildings within the A zones and/or the Ukiah Municipal Airport Layout Plan Runway Protection
6
2
Zones, although possibly listed as "allowed uses" in Ukiah City Code, may pose hazards to flight
or airport operations. It is therefore important to adhere to the FAA determinations procedure
below.
D. Federal Aviation Administration (FAA) Determinations
1. Construction of New Structures not located in the Runway Protection Zone (RPZ) or
Future RPZ of the Ukiah Municipal Airport Layout Plan (ALP): All projects located in the A
Zones that involve the new construction of structures will be referred to the FAA for a flight
hazard determination if, per federal regulations at Part 77, the height of the new structure
exceeds a 100:1 slope threshold from the runway end. The property owner or applicant
for the proposed project shall be required to provide the FAA determination as a part of
their planning permit application. The FAA determination does not constitute a finding of
consistency.
2. Construction of New Structures located in the RPZ or Future RPZ of the Ukiah ALP: All
projects located in the A Zones that involve the new construction of structures located in
the RPZ or future RPZ of the Ukiah Municipal Airport Master Plan Airport Layout Plan will
be referred to the FAA for a flight hazard determination. The property owner or applicant
for the proposed project shall be required to provide the FAA determination as a part of
their planning permit application. The FAA determination does not constitute a finding of
consistency.
Pre-existing structures will not be required to be referred to the FAA for a flight hazard
determination. This includes those structures that may never have been referred.
III. Projects in the "B1" and "B1` Compatibility Zones
A. Major Use Permits (MaUPs)/Site Development Permits (MaSDPs)
Per Section 1.3.4(e) of the ACLUP, any question of compatibility, as determined by the local
planning agency (the City of Ukiah Community Development Department), will be referred to the
ALUC. The Department further defines section (e) and a procedure for MaUPs/MaSDPs below.
Procedure: After an initial analysis, the City of Ukiah Community Development Department will
refer MaUPs/MaSDPs not meeting the compatibility criteria listed in Table 7A of the Ukiah
Municipal Airport Master Plan (Table 2A in ACLUP), listed in "Attachment 1" to this document,
and/or Section 2.1.6 "Infill" of the ACLUP. Projects can be considered "infill" if they meet all of the
following criteria:
(a) The Airport Land Use Commission has determined that"substantial development" already
exists.
(b) The project site is bounded by uses similar to those proposed.
(c) The proposed project would not extend the perimeter of the area developed with
incompatible uses.
(d) The proposed project does not otherwise increase the intensity and/or incompatibility of
use through use permits, density transfers or other strategy.
(e) The infill area has been identified by the local jurisdiction in its general plan or related
document and approved by the Commission.
7
3
Additionally, if in the review of the project there are additional considerations that may allow the
project to be deemed consistent if taking into account current standards and airport environs,
specifically those standards listed in the California Airport Land Use Planning Handbook and
Supporting Compatibility Criteria listed in Chapter 2, Section 3 of the ACLUP, City Staff will list
those considerations in the Staff Report prepared for the ALUC as Findings for an Exception to
the Compatibility Criteria in the ACLUP.
Note: an initial referral for major projects located in the B1 or B1* Zones will be sent to County
ALUC Planning staff on the date other departments and agencies are sent a project notification
referral. County ALUC Planning staff will be given 7 work days to complete an initial analysis and
determine if the project will need to be referred to the ALUC. At the County's discretion, this may
involve consultation with City Staff.
If County ALUC Planning staff determine the project should be referred to the ALUC, then
according to Section 1.4.4 of the ACLUP, the ALUC "must respond to a local agency's request
for a consistency determination on a project within 60 days of referral." For clarification purposes,
the date of ALUC referral is the date the City Community Development Department delivers the
complete ALUC consistency determination analysis and staff report, supporting documentation,
and requisite fee (paid by the applicant or City) to the County of Mendocino Department of
Planning and Building Services on behalf of the ALUC. If the ALUC fails to make a determination
within that 60-day period, then pursuant to Section 1.4.4 of the ACLUP the proposed action will
be deemed consistent with the ACLUP.
B. Minor Use Permits (MiUPs)/Minor Site Development Permits (MiSDPs)
The procedure will be the same as Section IIB above.
C. Building (Ministerial) Permits for "Allowed Uses" in Ukiah City Code
The CalTrans Division of Aeronautics California Airport Land Use Planning Handbook describes
when ministerial actions can be reviewed by the ALUC and states: "Subsequent to local
jurisdiction action that makes planning policies fully consistent with the ALLCP [ACLUP], ALUCs
only review ministerial permitting actions if the local jurisdiction agrees to submit them."
Procedure: Ministerial permits are not subject to discretionary review, and as such, cannot be
modified or denied based on an unfavorable consistency determination from the ALUC.
No ALUC review will be required.
D. Federal Aviation Administration (FAA) Determinations
Projects located in the B1 or B1* Zones that involve the new construction of structures will be
referred to the FAA for a flight hazard determination if, per federal regulations at Part 77, the
height of the new structure exceeds a 100:1 slope threshold from the runway end. The property
owner or applicant for the proposed project shall be required to provide the FAA determination as
a part of their planning permit application. The FAA determination does not constitute a finding of
consistency.
Pre-existing structures will not be required to be referred to the FAA for a flight hazard
determination. This includes those structures that may never have been referred.
8
4
IV. Projects in the "132" Compatibility Zone
A. Major Use Permits (MaUPs)/Site Development Permits (MaSDPs)
Per Section 1.3.4(e) of the ACLUP, any question of compatibility, as determined by the local
planning agency (the City of Ukiah Community Development Department), will be referred to the
ALUC. The Department further defines section (e) and a procedure for MaUPs/MaSDPs below.
Procedure: After an initial analysis, the City of Ukiah Community Development Department will
refer MaUPs/MaSDPs not meeting the compatibility criteria listed in Table 7A of the Ukiah
Municipal Airport Master Plan (Table 2A of the ACLUP), listed in "Attachment 1"to this document.
Additionally, if in the review of the project there are additional considerations that may allow the
project to be deemed consistent if taking into account current standards and airport environs,
specifically those standards listed in the California Airport Land Use Planning Handbook and
Supporting Compatibility Criteria listed in Chapter 2, Section 3 of the ACLUP, City Staff will list
those considerations in the Staff Report prepared for the ALUC as Findings for an Exception to
the Compatibility Criteria in the ACLUP.
Note: an initial referral for major projects located in the B2 Zone will be sent to County ALUC
Planning staff on the date other departments and agencies are sent a project notification referral.
County ALUC Planning staff will be given 7 work days to complete an initial analysis and
determine if the project will need to be referred to the ALUC. At the County's discretion, this may
involve consultation with City Staff.
If County ALUC Planning staff determine the project should be referred to the ALUC, then
according to Section 1.4.4 of the ACLUP, the ALUC "must respond to a local agency's request
for a consistency determination on a project within 60 days of referral." For clarification purposes,
the date of ALUC referral is the date the City Community Development Department delivers the
complete ALUC consistency determination analysis and staff report, supporting documentation,
and requisite fee (paid by the applicant or City) to the County of Mendocino Department of
Planning and Building Services on behalf of the ALUC. If the ALUC fails to make a determination
within that 60-day period, then pursuant to Section 1.4.4 of the ACLUP the proposed action will
be deemed consistent with the ACLUP.
B. Minor Use Permits (MiUPs)/Minor Site Development Permits (MiSDPs)
The procedure will be the same as Section IIB above.
C. Building (Ministerial) Permits for "Allowed Uses" in Ukiah City Code
The procedure will be the same as in Section IIIC above.
D. Federal Aviation Administration (FAA) Determinations
Projects located in the B2 zone that involve the new construction of structures will be referred to
the FAA for a flight hazard determination if, per federal regulations at Part 77, the height of the
new structure exceeds a 100:1 slope threshold from the runway end. The property owner or
applicant for the proposed project shall be required to provide the FAA determination as a part of
their planning permit application. The FAA determination does not constitute a finding of
consistency.
9
5
Pre-existing structures will not be required to be referred to the FAA for a flight hazard
determination. This includes those structures that may never have been referred.
V. Properties Subject to an Avigation Easement
For any property subject to an easement that limits the Grantor so they "shall not hereafter erect,
or permit the erection or growth of, any structure, tree or other object", any project that constructs
new buildings or expands existing buildings into the area of the easement shall be presented to
the Airport Land Use Commission for a consistency determination. A determination of no hazard
to air navigation may be submitted along with the package to the Airport Land Use Commission
for review but does not constitute a finding of consistency. Projects that do not expand the current
building footprint, but simply replace the building with an updated building within the same or
smaller footprint, shall not require a consistency determination.
For properties subject to an easement that have proposed project(s) not encroaching on the area
of said easement, a consistency determination will not be required from the ALUC unless
triggered under one of the criteria in I — IV above.
For the purposes of this document, shall is to mean must.
VI. Properties with Pre-Existing Non-Conforming Uses
The ALUC does not have authority over existing incompatible land uses or the operation of any
airport. Based on this limit on the ALUC's jurisdiction, as stated in the ACLUP, the City shall not
refer for a consistency determination any land use or building that qualifies as a legal, pre-existing
structure or use, as defined in Ukiah City Code (UCC) Section 9250 and which structure or use
may be continued in compliance with UCC Section 9209.
10
6
Attachment
Agenda Item Nm.: 12f
MEETING [ATBllME:'D/3C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY
REPORT
SUBJECT:Adoption of Resolution Establishing an Interim Referral Procedure, Until Such Time that the
Mendocino County Airport Comprehensive Land Use Plan is Updated to Reflect Current Ukiah Municipal
Airport Environs, for Projects Located in the A, A*, 131, Bl*, and 132 Zones of the 1996 Compatibility Zoning
Map of the Ukiah Municipal Airport Master Plan and Referred by the City of Ukiah Community Development
Department to the Mendocino County Airport Land Use Commission.
DEPARTMENT: _Connrnunity_OemeloprnentPREPARED BY: Craig8oh|atter__________________________
ATTACHMENTS:
Attachmentl- Reso|utionforALUCinterimreferra| procedure
Attachment 2- Draft ALUC|nterim Referral Procedure CDD
Attachment 3-Section 1.3 Mendocino County ACLUP
Attachment 4- 2Ol8-O0-OlULrtoALUCand BCS REACLUP
Summary: Council will consider adoption of resolution establishing an interim referral prooedure, until such
time that the Mendocino County Airport Comprehensive Land Use Plan is updated to reflect current Ukiah
Municipal Airport environo, for projects located in the A. A°, 131. B1°. and 132 Zones of the 1990 Compatibility
Zoning Map of the Ukiah Municipal Airport Master Plan and referred by the City of Ukiah Community
Development Department to the Mendocino County Airport Land Use Commission.
RECOMMENDED ACTION: Adopt resolution establishing an interim referral procedure, until such time that the
Mendocino County Airport Comprehensive Land Use Plan is updated to reflect current Ukiah Municipal Airport
environs, for projects located in the A, A*, 131, B1*, and 132 Zones of the 1996 Compatibility Zoning Map of the
Ukiah Municipal Airport Master Plan and referred by the City of Ukiah Community Development Department to
the Mendocino County Airport Land Use Commission.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney
Background: In the appeal of the Garton Tractor Major Site Development Permit considered by the City
Council in a public hearing on June 6, 2018 and a continued public hearing September 19, 2018 the appellant,
Councilmember Crane, identified three issues as the reasons for his appeal. Two of the issues have been
addressed by Staff and the applicant through actions related to the appeal. The third issue relates to questions
and concerns about the process by which the City Community Development Department refers projects to the
Mendocino County Airport Land Use Commission (ALUC). That is the purpose of this agenda item.
Attachment 1 is the resolution establishing the ALUC interim referral procedure, and Attachment 2 is the interim
referral procedure.
Discussion: Staff had a series of meetings with Councilmember Crane, Members of the Ukiah Airport
Commission, Members of the Airport Land Use Commission, and the Ukiah Municipal Airport Manager to better
understand questions and concerns related to the ALUC referral process. Staff has also discussed the issue
with Mead & Hunt, Inc. and researched how other cities and counties approach the process. Key takeaways
from meetings and research include the following: 1) the 1996 Mendocino County Airport Comprehensive Land
Use Plan (ACLUP) is out of date with current Ukiah Municipal Airport environs and State regulations, and
ambiguities present in the existing ACLUP do not provide adequate clarity to Staff on what projects need
referral; 2) where ambiguities in referral processes exist, there can be breakdowns in communication and the
collaborative planning effort; 3) it is at the discretion of the local planning agency what projects should be
referred and what projects should not be referred; and 4) the City of Ukiah Community Development
Department has not adopted a referral process beyond what exists in Section 1.3 of the ACLUP (Attachment 3).
As stated in previous staff reports, one of Staffs central planning concerns has been how the continued
utilization of the outdated ACLUP could have the potential unintended consequences of damaging the rights of
private property owners and the operations of the airport. Staff has received feedback from developers and
property owners regarding the ALUC review and referral process, principally related to 1) the fee charged by the
County to the applicant for the ALUC referral; 2) the additional time required by the ALUC to review projects-
which is up to 60 days according to the ACLUP; and 3) for projects receiving a determination of inconsistency
from the ALUC, the additional time needed for City Council to overrule the determination of the ALUC- which
must be at least 45 days per Public Utilities Code.
On August 1, 2018, City Council directed staff to transmit a letter to the Mendocino County ALUC seeking
collaboration for updating the Mendocino County ACLUP (Attachment 4). City Staff has also reached out to
County Planning staff about this issue.
Given these considerations and to provide greater clarity and transparency, Staff recommends that the City
Council adopt the attached resolution to establish an ALUC interim referral procedure. The interim procedure,
which has been developed with input from Councilmember Crane and the City Attorney's Office, would be in
place until such time that the ACLUP is updated to reflect current Ukiah Municipal Airport environs.
12
2
Attachment 3
From: David Rapport
Sent:Tuesday, November 27, 2018 11:51 AM
To: Craig Schlatter<cschlatter@cityofukiah.com>
Subject: RE: ALUC interim referral procedure
Craig—In my opinion the language in the County Airport Land Use Plan (ALUC)to which Mayor Doble referred at the
meeting on November 7 does not refer to land uses authorized by the City's zoning ordinances, but rather to the actual
development existing on land prior to the adoption of the ALUC.
He quoted from the last sentence in the second paragraph of Chapter 1, entitled Function and Authority.That paragraph
reads, in part, as follows:
The emphasis of the Plan is on review of local general and specific plans, zoning ordinances, and other land use
documents covering broad geographic areas. Certain individual land use development proposals also may be
reviewed by the Commission as provided for in the policies enumerated in the next chapter.The Commission
does not have authority over existing incompatible land uses or the operation of any airport. (Underlining
added.)
The paragraph indicates that the "emphasis" of the plan is on review of general and specific plans, zoning ordinances
and other land use documents covering broad geographic areas. It goes on to provide that "certain individual land use
proposals" may also be reviewed by the Commission as provided in policies enumerated in Chapter 2.
Read in context, "existing incompatible land uses"would not appear to refer to the uses allowed under zoning
ordinances rather than the actual uses of land as they existed before the plan was adopted. If those words referred to
zoning classifications rather than actual land uses, the preceding statement that the Commission's emphasis is on
reviewing local zoning ordinances would make no sense, since its jurisdiction would not include review of existing zoning
classifications.
Moreover, in identifying types of action subject to Commission review during the interim period before the Commission
finds local land use rules compatible with the ALUC or the local jurisdiction overrules a Commission finding of
incompatibility, Section 1.3 in Chapter II of the Plan lists, among others:
(d) Reconstruction of existing incompatible development within Compatibility Zone A.
(e)Any proposed land use action, as determined by the local planning agency, involving a question of
compatibility with airport activities.
Again, if"existing incompatible land uses" referred to uses authorized under the City's zoning ordinance, this language in
Section 1.3 would conflict with the Commission's description of the limits of its jurisdiction.
There are other statements in the ALUC which support my interpretation of"existing incompatible land uses."These
include Sections 2.1.5 concerning reconstruction of development which has been partially or completely destroyed,
2.1.6 concerning infill projects where substantial incompatible development already exists, and 2.1.8 concerning the
expansion of existing non-conforming development.
For all of these reasons, I don't read "existing incompatible land uses" as referring to the zoning classification rather
than the actual existing development. 13
i
The conflict between the uses allowed under the City's zoning ordinance and the uses allowed under the ALUC,to which
Mayor Doble referred at the November 7, meeting, arises from the City's failure to adopt overlay zones as anticipated in
the City's General Plan. As a result, there are compatibility issues both between the City's current General Plan and its
zoning ordinances and between the City's zoning ordinances and the ALUC.
To resolve these conflicts, the City would have to amend its zoning ordinance to adopt the overlay zones. However, it
doesn't make sense to do that until the ALUC is updated, if the update can be made within a reasonable period of time.
Otherwise, the City would have to amend its general plan and its zoning ordinance based on an updated plan and, then,
overrule the Commission's determination that those changes are inconsistent with the existing ALUC.
Let me know if this provides what you need for the agenda item.
Dave
David J. Rapport
Rapport and Marston
Sole Practitioners
405 W. Perkins Street
Ukiah, CA. 95482
Tel: 707-462-6846
Cell: 707-972-4944
Fax: 707-462-4235
Coast: 707-937-0785
Confidentiality Notice: This email may contain material that is confidential,privileged and/or attorney work product for the sole use of the intended recipient.Any
review,reliance or distribution by others or forwarding without express permission is strictly prohibited.If you are not the intended recipient,please contact the
sender and delete all copies.
14
2
Attachment 4
UKIAH CITY CODE
DESCRIBING NONCONFORMING USES
9250 BUILDING SITE AREA; EXCEPTION OF PRIOR NONCONFORMING LAND
Any lot or parcel of land under one ownership and of record on and continuously since January
21, 1950, where title to and ownership of such property has not changed since that date, and
where no adjoining land is owned by the same person, may be used as a building site even when
of less area or width than that required by the regulations for the district in which it is located.
(Ord. 793, §2, adopted 1982)
STRUCTURE, LEGAL NONCONFORMING: A building or structure including off street parking or
loading space, that does not comply with current applicable site development regulations for the
district in which it is located, or with applicable general regulations, but which complied with
applicable provisions at the time of construction.
USE, LEGAL NONCONFORMING: A lawful use of any land, building or structure, that does not
conform with currently applicable use regulations, but which complied with the use regulations in
effect at the time the use was established.
§9068 ADDITIONAL REQUIREMENTS
The following additional requirements are applicable in the Neighborhood Commercial (C-N)
Districts:
F. Existing development as of the date hereof inconsistent with the provisions listed herein, shall
be considered legal nonconforming, provided that they were legal at the time of their creation,
and shall be subject to the provisions of Section 9209 of this Chapter. (Ord. 1006, §1, adopted
1998; Ord. 1168, §3, adopted 2016)
§9209 NONCONFORMING USES
A. The lawful use of land or buildings existing on or before January 21, 1950, and continuously
since that time, although such use does not conform to the regulations herein specified for the
district in which such land or buildings are located, may be continued provided that no such use
shall be enlarged or increased, nor be extended to occupy a greater area than that occupied by
such use as of January 21, 1950, except as provided in this section and that if any such use
ceases, as defined herein, the subsequent use of such land or buildings shall be in conformity to
the regulations specified by this chapter,for the district in which such land or buildings are located.
B. The nonconforming use of a portion of a building may be extended throughout the building,
provided that in each case a use permit shall be first obtained.
C. The nonconforming use of a building may be changed to use of the same or of a more
restrictive nature, provided that in each case a use permit shall be first obtained.
D. If the nonconforming use of land or buildings ceases for a continuous period of six(6)months,
it shall be considered abandoned and shall thereafter be used only in accordance with the
regulations for the district in which it is located.
15
E. A nonconforming building damaged or destroyed by fire, explosion, earthquake or other act
to an extent of more than seventy five percent (75%)of the market value thereof, may be restored
to the same land use density only if made to conform to all the site regulations of the district in
which it is located, provided that such building shall be subject to site development permit by the
planning commission in accordance with article 20 of this chapter.
F. Ordinary maintenance and repairs may be made to any nonconforming building, providing
no structural alterations are made and providing that such work does not exceed fifteen percent
(15%) of the appraised value in any one year. Other repairs, alterations and minor additions may
be permitted provided that a use permit shall be first secured in each case. (Ord. 793, §2, adopted
1982)
16
Agenda Item No.: 12
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT:Adoption of Resolution Approving the Third Addendum to the Recycled Water Project Initial
Study/Mitigated Negative Declaration.
DEPARTMENT: Water Resources PREPARED Sean White
ATTACHMENTS:
Attachment#lReso2Ol5-26Recycled Water Addendum#1
Attachment#2Reso2Ol7-26Recycled Water Addendum#2
Attachment#3- Final CEQAAddendum 3 Phase 4Refinements
Attachment#4 RESDLUT|ONAddendum#3
Summary: Council will consider adoption of a resolution approving the notice of determination to the third
addendum ofthe environmental document for the recycled water project.
Background: On May 15, 2013, City Council conducted a public hearing to receive comments on the draft
Initial Study/Mitigated Negative Declaration (IS/MND) for the Recycled Water Feasibility Study (formerly called
"Master Plan"). On June 5, 2013, a Resolution was adopted approving the Mitigated Negative Declaration.
On July 15, 2015, Council adopted Resolution 2015-26 (Attachment#1) which adopted an addendum to the
|S/MND in accordance with the California Environmental Quality Act. This addendum addressed the following
item o:
RECOMMENDED ACTION: Adopt the resolution approving the second addendum to the Recycled Water Project
Initial Study/Mitigated Negative Declaration (MND).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
1) The incremental decrease in-stream flow that could result from the approval of the petition for change.
2) Whether the decrease could impair in-stream beneficial uses.
On June 7, 2017, Council adopted Resolution 2017-26 (Attachment#2) which adopted an addendum to the
IS/MND in accordance with the California Environmental Quality Act. This addendum addressed increasing the
storage capacity.
Discussion: On November 7, 2018, Council directed Staff to assemble the necessary documents to apply for
funds for the construction of Phase 4 of the Recycled Water Project. The current design for Phase 4 includes a
number of minor changes that were not anticipated in the original IS/MND including the following items:
1) A 1 million gallon (MG) Storage Tank with a 300-hp booster pump station at the City's Water Treatment
Plant
2) Storage ponds and a 250-hp booster pump station at the City's Municipal Golf Course
In order to maintain compliance with CEQA, an addendum (Attachment#3) was prepared and circulated for
comment. Two comments were received from California Department of Fish & Wildlife during the 14-day
period.
Staff recommends adoption of the Resolution (Attachment#4) approving Addendum 3 to the Recycled Water
Project Initial Study/Mitigated Negative Declaration.
2
2
ATTACHMENT I
RESOLUTION NO. 2015-26
RESOLUTION OF THE CITY OF UKIAH ADOPTING AN ADDENDUM TO THE
ADOPTED INITIAL STUDY/MITIGATED NEGATIVE DECLARATION IN
ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR
THE CITY'S RECYCLED WATER PROJECT
WHEREAS, prior to the adoption of this resolution, the City of Ukiah (City) prepared an
Initial Study/Mitigated Negative Declaration (IS/MND) on the City's proposed Recycled
Water Project (Project or Proposed Project) pursuant to the California Environmental
Quality Act 1970, as amended (CEQA), and state and local guidelines implementing
CEQA; and
WHEREAS, the purpose of the Proposed Project is to replace/augment existing water
supplies in Ukiah Valley in Mendocino County, California. Recycled water use within the
Ukiah Valley would offset existing and future water demands for irrigation and frost
protection of agricultural land, and in doing so, would support the local agricultural
industry. It would also offset urban irrigation demands, ease storage limitations at the
Ukiah Wastewater Treatment Plant (UVV\/\ITP), and reduce treated wastewater
discharges to the Russian River; and
WHEREAS, the Proposed Project consists of approximately 8.6-miles of recycled water
pipeline ranging in size from of 8- to 24-inches in diameter to provide recycled water
From the City's existing Ukiah \NV\fTP to approximately 762 acres of agricultural and
urban landscape irrigation lands within the Ukiah Valley. Specifically, a total of 65
'parcels covering 762 acres would be supplied with 1,348 AFY of recycled water for
irrigation purposes. In addition, about 259 acres would be supplied with 124 AFY of
recycled water for frost protection; and
WHEREAS, the City is the lead agency on the Project, and the City Council is the
decision-making body for the Proposed Project; and
WHEREAS, the City adopted the IS/MND and approved the Project (SCH
#2013032072) on June 5, 2013; and
WHEREAS, since the adoption of the IS/MND, the City has made minor changes to the
alignment of recycled water facilities in order to achieve design efficiencies; and
WHEREAS, the State Water Resources Control Board (State Water Board) is providing
partial funding for the Proposed Project under the State Revolving Fund (SRF) Program
and has requested additional environmental analysis to evaluate the potential effects of
reducing discharges to the Russian River as a result of implementing the Proposed
Recycled Water Project; and
WHEREAS, Section 1211 of the Water Code requires that before making a change in
the point of discharge, place of use, or purpose of use of treated wastewater, the owner
of the treatment plant must seek approval from the Division of Water Rights (Division) by
filing a Petition for Change; and
WHEREAS, the City filed a Wastewater Change Petition with the Division and was given
the identifier WW0082. Division staff prepared an analysis to evaluate: 1) the
incremental decrease in streamflow that could result from the approval of WW0082; and
2) whether the decrease could impair in-stream beneficial uses; and
WHEREAS, this Addendum is an informational document and is intended to be used by
the City under Public Resources Code section 21166 and the related CEQA Guidelines,
specifically sections 15162 through 15164; and
WHEREAS, the conclusion of this Addendum is that the proposed changes will not
result in new significant impacts, substantially increase the severity of previously
disclosed impacts or involve any of the other conditions related to changed
circumstances or new information that can require a subsequent or supplemental EIR
under Public Resources Code section 21166 and CEQA Guidelines section 15162
beyond those impacts and conditions already identified in the City's Public Draft and
Final IS/MND (SCH #2013032072), which was certified and approved by the City on
June 5, 2013; and
WHEREAS, this Addendum also concludes that the reduction of discharges to the
Russian River as a result of implementing the Proposed Recycled Water Project will not
result in any substantial change in impacts, and does not result in any new significant
impacts; and
WHEREAS, an Addendum is the appropriate level of CEQA analysis and the
appropriate method of amending the June 5, 2013 Adopted IS/MND, pursuant to
Sections 15162 and 15164 of the CEQA Guidelines, and
WHEREAS, the City voluntarily provided for a 14-day comment period with the State
Clearinghouse and did not receive any comments on the Addendum or the Proposed
Project.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
UKIAH DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. The City Council has: (1) independently reviewed and analyzed
the CEQA Final Addendum and other information in the record and has considered the
information contained therein prior to acting upon or approving the Proposed Project; (2)
the CEQA Addendum to the Initial Study/Mitigated Negative Declaration prepared for the
Proposed Project has been completed in compliance with CEQA and is consistent with
State and local guidelines implementing CEQA; and (3) the Addendum represents the
independent judgment and analysis of the City as lead agency for the Proposed Project.
The City designates the City's Public Works Director as the custodian of documents and
records of proceedings on which this decision is based.
SECTION 2. The City Council does hereby adopt the Addendum to the Initial
Study/Mitigated Negative Declaration prepared for the Proposed Project. The
Addendum, Final Initial Study/Mitigated Negative Declaration and Mitigation Monitoring
and Reporting Program are: (1) on file with the City at its Public Works Department at
300 Seminary Avenue, Ukiah; and (2) available for inspection by any interested party.
4
2
SECTION 1, The City Council hereby authorizes the Director of Public Works
or his designee to file a Notice of Determination with the State Clearinghouse and the
Mendocino County Clerk-Recorder for this Addendum.
PASSED AND ADOPTED this 15th day of July, 2015 by the following roll call vote:
AYES: Councilmembers Mulheren, Doble, Brown, Scalmanini, and Mayor Crane
NOES: None
ABSENT: None
ABSTAIN:None
Douglas F.Prane, Mayor
ATTEST:
Kristine Lawler, City Clerk
1
1
1
Attachment#2 ~
m RESOLUTION NO. 2017-26
RESOLUTION OF THE CITY OF UKIAH ADOPTING AN ADDENDUM TO THE
ADOPTED INITIAL STUDY/MITIGATED NEGATIVE DECLARATION IN
ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR THE
CITY'S RECYCLED WATER PROJECT
WHEREAS, prior to the adoption of this resolution, the City of Ukiah (City) prepared an
Initial Study/Mitigated Negative Declaration (IS/MND) on the City's proposed Recycled
Water Project (Project or Proposed Project) pursuant to the California Environmental
Quality Act 1970, as amended (CEQA), and state and local guidelines implementing
CEQA; and
WHEREAS, the purpose of the Proposed Project is to replace/augment existing water
supplies in Ukiah Valley in Mendocino County, California. Recycled water use within the
Ukiah Valley would offset existing and future water demands for irrigation and frost
protection of agricultural land, and in doing so, would support the local agricultural
industry. It would also offset urban irrigation demands, ease storage limitations at the
Ukiah Wastewater Treatment Plant(UWWTP), and reduce treated wastewater discharges
to the Russian River. Proposed Project, analyzed under the Initial Study/Mitigated
Negative Declaration, consisted of approximately; and
WHEREAS,the City is the lead agency on the Project, and the City Council is the decision-
making body for the Proposed Project; and
WHEREAS, the City adopted the IS/MND and approved the Project (SCH #2013032072)
on June 5, 2013; and
WHEREAS, this Addendum assesses the effects of changing the size/capacity of the
storage facility from 3 million gallons (MG) to 66 MG in order to make more efficient use
of the 1,472 acre-feet per year(AFY) of tertiary treated water rather than discharging that
water into the Russian River as is consistent with the August 2015 Wastewater Order
WWO082 from the State Water Resources Control Board; and
WHEREAS, this Addendum is an informational document and is intended to be used by
the City under Public Resources Code section 21166 and the related CEQA Guidelines,
specifically sections 15162 through 15164; and
WHEREAS, the conclusion of this Addendum is that the proposed changes will not result
in new significant impacts, substantially increase the severity of previously disclosed
impacts or involve any of the other conditions related to changed circumstances or new
information that can require a subsequent or supplemental EIR under Public Resources
Code section 21166 and CEQA Guidelines section 15162 beyond those impacts and
conditions already identified in the City's Public Draft and Final IS/MND (SCH
#2013032072), which was certified and approved by the City on June 5, 2013; and
WHEREAS, an Addendum is the appropriate level of CEQA analysis and the appropriate
li method of amending the June 5, 2013 Adopted IS/MND, pursuant to Sections 15162 and
15164 of the CEQA Guidelines, and
Page 1 of 2
WHEREAS, the City voluntarily provided for a 14-day comment period with the State
Clearinghouse and did not receive any comments on this Addendum or the Proposed
Project. !'
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
UKIAH DOES RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. The City Council has: (1) independently reviewed and analyzed
the CEQA Final Addendum and other information in the record and has considered the
information contained therein prior to acting upon or approving the Proposed Project; (2)
the CEQA Addendum to the Initial Study/Mitigated Negative Declaration prepared for the
Proposed Project has been completed in compliance with CEQA and is consistent with
State and local guidelines implementing CEQA; and (3) the Addendum represents the
independent judgment and analysis of the City as lead agency for the Proposed Project.
The City designates the City's Public Works Director as the custodian of documents and
records of proceedings on which this decision is based.
SECTION 2. The City Council does hereby adopt the Addendum to the Initial
Study/Mitigated Negative Declaration prepared for the Proposed Project. The Addendum,
Final Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting
Program are: (1) on file with the City at its Public Works Department at 300 Seminary
Avenue, Ukiah; and (2) available for inspection by any interested party.
SECTION 3. The City Council hereby authorizes the Director of Public Works
or his designee to file a Notice of Determination with the State Clearinghouse and the p
Mendocino County Clerk-Recorder for this Addendum. G
PASSED, APPROVED AND ADOPTED by the City Council of the City of Ukiah at
a regular meeting held on June 7, 2017.
AYES: Councilmembers Scalmanini, Crane, Mulheren, Doble, and Mayor Brown
NOES: None
ABSENT: None
ABSTAIN: None
Jim Brown, Mayor
ATTEST: , ,
L 0bti
Kristine Lawler, City Clerk
APP,KO D AS T F RM:
City r California
aCertified to be a
D ' Rapport, City orney True and Exact Cq y
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Page 2 of 2 Date KristineLawler, City Clerk
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City of Ukiah
Recycled Water Project - Phase 4 Refinements
Final CEQA Addendum #3
to the
Initial Study/Mitigated Negative Declaration
Approved on June 5, 2013
SCH #2013032072
Prepared by:
SMB
IEftl RON MENTAL
SMB Environmental, Inc.
November 2018
10
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table of Contents
Chapter1 Introduction........................................................................................................... 1-1
1.1 California Environmental Quality Act (CEQA)................................................................... 1-1
1.2 Purpose of this Addendum................................................................................................ 1-4
1.3 Impact Terminology .......................................................................................................... 1-4
1.4 Organization of this Document.......................................................................................... 1-4
Chapter 2 Description of Proposed Project Changes.........................................................2-1
2.1 Proposed Phase 4 Refinements.......................................................................................2-1
2.1.1 Construction Considerations..........................................................................................2-4
2.1.2 Operations and Maintenance Considerations................................................................2-4
Chapter 3 Environmental Analysis .......................................................................................3-1
3.1 Explanation of Environmental Review Process ................................................................3-1
3.2 Evaluation of Proposed Changes .....................................................................................3-2
Chapter 4 Comments Received.............................................................................................4-1
Chapter 5 Response to Comments.......................................................................................5-1
Chapter6 Conclusion ............................................................................................................6-1
List of Figures
Figure 1:Original and Previously Analyzed Proposed Recycled Water Project................2-2
Figure 2: Proposed Phase 4 Refinements...................................................................2-3
List of Tables
Table 1: Proposed Phase 4 Golf Course Lakes Data Table..........................................2-4
Table 2: Environmental Review of Proposed Phase 4 Refinements..............................3-3
Table 3: Agency Comment Letters Received.............................................................4-1
Appendix A
Table A-1: Air Quality Emissions — Original Phase 4 Construction Emissions..............A-1
Table A-2: Air Quality Emissions — Revised Phase 4 Construction Emissions.............A-1
Emission Model Estimates for Original Phase 4 Construction Emissions.....................A-2
Emission Model Estimates for Revised Phase 4 Construction Emissions.....................A-3
Appendix B
Inventory of Trees to be Removed by Proposed Phase 4 Refinements.........................B-1
Appendix C
Native American Tribe Correspondence...................................................................0-1
11
November 2018 i
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Chapter 1 Introduction
This Addendum assesses the environmental impacts of the City's Proposed Phase 4 Refinements
(Proposed Changes) to the City of Ukiah's (City) Recycled Water Project. In March 2013, the City
prepared an Initial Study/Mitigated Negative Declaration (IS/MND) on the City's Recycled Water
Pipeline Project and on June 5, 2013 adopted the Final IS/MND and approved the Project (SCH
#2013032072), which was based on the City's 2012 Recycled Water Feasibility Study. Subsequently in
May 2015 and July 2017, the City prepared and approved two Addendums on minor project changes to
the original Proposed Project description and further evaluated the potential effects of reducing flows to
the Russian River. These documents are included by reference. In addition, the State Water Resources
Control Board (State Water Board) is providing partial funding for the Proposed Project under the State
Revolving Fund (SRF) Program and in August of 2015 issued Order WWO082 approving the City's
petition to change the purpose of use and the place of use of 1,472 acre-feet per year (afy) of treated
wastewater.
The City, as the lead agency under the California Environmental Quality Act (CEQA), will consider the
potential incremental environmental impacts of the Proposed Project changes when it considers whether
or not to approve this Addendum to the Project. This Addendum is an informational document and is
intended to be used by the City under Public Resources Code section 21166 and the related CEQA
Guidelines, specifically sections 15162 through 15164.' Further, this Addendum is a modified
Addendum, as the State Board is requiring this Addendum to be circulated for a 15-day public review
period, which is not required for traditional addendums. As such, this document discloses some changes
to the Project that go beyond the traditional limits of the CEQA addendum process and uses the public
review process to disclose those changes.
The conclusion of this Addendum is that the Proposed Phase 4 Refinements will not result in new
significant impacts, substantially increase the severity of previously disclosed impacts, nor involve any of
the other conditions related to changed circumstances or new information that can require a subsequent or
supplemental EIR under Public Resources Code section 21166 and CEQA Guidelines section 15162
beyond those impacts and conditions already identified in the City's Public Draft and Final IS/MND
(SCH #2013032072) (also referred to as IS/MND throughout this document), which was certified and
approved by the City on June 5, 2013 and the May 2015 and July 2018 Addendums. With the inclusion of
the additional 15-day public review process required by the State Board, CEQA and the CEQA
Guidelines do not specifically require a subsequent or supplemental negative declaration or environmental
impact report for insignificant proposed changes that may differ with the original environmental
document(i.e. IS/MND).
1.1 California Environmental Quality Act (CEQA)
For a proposed modified project, State CEQA Guidelines (Sections 15162 and 15164) provide that an
Addendum to an adopted IS/MND may be prepared if only minor technical changes or additions are
necessary or none of the following conditions calling for the preparation of a subsequent IS/MND have
occurred:
• Substantial changes in the project which require major revisions to the IS/MND due to the
involvement of new significant environmental effects or a substantial increase in the severity of
previously identified significant effects;
The CEQA Guidelines are contained in Title 14 of the California Code of Regulations. 12
November 2018 1-1
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
• Substantial changes with respect to the circumstances under which the project is undertaken
which require major revisions to the IS/MND due to the involvement of new significant
environmental effects or a substantial increase in the severity of previously identified significant
effects; or
• New information of substantial importance, which was not known and could not have been
known with the exercise of reasonable diligence at the time of IS/MND adoption, shows any of
the following:
i) The project will have one or more significant effects not discussed in the IS/MND,
ii) The project will result in impacts substantially more severe than those disclosed in the
IS/MND,
iii) Mitigation measures or alternatives previously found not to be feasible would in fact be
feasible and would substantially reduce one or more significant effects of the project,but
the project proponent declines to adopt the mitigation measure or alternative,or
iv) Mitigation measures or alternatives that are considerably different from those analyzed in
the IS/MND would substantially reduce one or more significant effects on the
environment, but the project proponent declines to adopt the mitigation measure or
alternative.
Specific CEQA language in CEQA Guidelines Section 15162 and 15164 is presented below.
15162.Subsequent EIRs and Negative Declarations
(A) When an EIR has been certified or a negative declaration adopted for a project, no subsequent
EIR shall be prepared for that project unless the lead agency determines, on the basis of
substantial evidence in the light of the whole record, one or more of the following:
(1) Substantial changes are proposed in the project which will require major revisions of the
previous EIR or negative declaration due to the involvement of new significant
environmental effects or a substantial increase in the severity of previously identified
significant effects;
(2) Substantial changes occur with respect to the circumstances under which the project is
undertaken which will require major revisions of the previous EIR or Negative Declaration
due to the involvement of new significant environmental effects or a substantial increase in
the severity of previously identified significant effects; or
(3) New information of substantial importance, which was not known and could not have been
known with the exercise of reasonable diligence at the time the previous EIR was certified as
complete or the Negative Declaration was adopted, shows any of the following:
a. The project will have one or more significant effects not discussed in the previous
EIR or negative declaration;
b. Significant effects previously examined will be substantially more severe than shown
in the previous EIR;
13
November 2018 1.2
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
c. Mitigation measures or alternatives previously found not to be feasible would in fact
be feasible, and would substantially reduce one or more significant effects of the
project, but the project proponents decline to adopt the mitigation measure or
alternative; or
d. Mitigation measures or alternatives which are considerably different from those
analyzed in the previous EIR would substantially reduce one or more significant
effects on the environment,but the project proponents decline to adopt the mitigation
measure or alternative.
(B) If changes to a project or its circumstances occur or new information becomes available after
adoption of a negative declaration, the lead agency shall prepare a subsequent EIR if required
under subsection (a). Otherwise the lead agency shall determine whether to prepare a subsequent
negative declaration, an Addendum, or no further documentation.
(C) Once a project has been approved, the lead agency's role in project approval is completed, unless
further discretionary approval on that project is required. Information appearing after an approval
does not require reopening of that approval. If after the project is approved, any of the conditions
described in subsection (A) occurs, a subsequent EIR or negative declaration shall only be
prepared by the public agency which grants the next discretionary approval for the project, if any.
In this situation no other responsible agency shall grant an approval for the project until the
subsequent EIR has been certified or subsequent negative declaration adopted.
(D) A subsequent EIR or subsequent negative declaration shall be given the same notice and public
review as required under Section 15087 or Section 15072. A subsequent EIR or negative
declaration shall state where the previous document is available and can be reviewed.
As described in Chapter 3 of this Addendum, none of the conditions described in CEQA Guidelines
section 15162 (which implements Public Resources Code section 21166) has occurred. Under such
circumstances, CEQA Guidelines section 15164 allows for the preparation of an Addendum as described
below:
15164.Addendum to an EIR or Negative Declaration
(A) The lead agency or responsible agency shall prepare an Addendum to a previously certified EIR
if some changes or additions are necessary but none of the conditions described in Section 15162
calling for preparation of a subsequent EIR have occurred.
(B) An Addendum to an adopted Negative Declaration may be prepared if only minor technical
changes or additions are necessary or none of the conditions described in Section 15162 calling
for the preparation of a subsequent EIR or negative declaration have occurred.
(C) An Addendum need not be circulated for public review but can be included in or attached to the
final EIR or adopted negative declaration.
(D) The decision making body shall consider the Addendum with the final EIR or adopted negative
declaration prior to making a decision on the project.
14
November 2018 1-3
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
(E) A brief explanation of the decision not to prepare a subsequent EIR pursuant to Section 15162
should be included in an Addendum to an EIR, the lead agency's findings on the project, or
elsewhere in the record. The explanation must be supported by substantial evidence.
1.2 Purpose of this Addendum
The purpose of this Addendum is to evaluate proposed changes to the original project analyzed in the
IS/MND to demonstrate that the Proposed Project changes do not trigger any of the conditions described
above. Based on the analysis provided below, an Addendum to the IS/MND is the appropriate CEQA
document.
1.3 Impact Terminology
This Addendum uses the terminology below to describe the levels of significance of impacts that the
IS/MND concluded that Proposed Project would have. This terminology is helpful for determining how
the environmental impacts, if any, of the Proposed Phase 4 Refinements compare to the environmental
impacts described in the IS/MND.
• The Proposed Project is considered to have no impact on a particular resource topic if the analysis
concludes that it would not affect that particular resource.
• An impact is considered less than significant if the analysis concludes that the impact would
cause no substantial adverse change to the environment and that accordingly it would not require
mitigation.
• An impact is considered less than significant with mitigation incorporated if the analysis
concludes that, with the inclusion of mitigation measures to which the project proponent has
agreed, the impact would cause no substantial adverse change to the environment.
• An impact is considered potentially significant if the analysis concludes that the impact exceeds
applicable regulatory thresholds of significance and cannot be reduced to a less-than-significant
level with potentially feasible mitigation.
In assessing the impacts of the proposed changes to the Project as originally approved, the City is not
assessing whether impacts are significant compared with existing physical conditions (i.e., conditions
without implementation of any part of the project). Rather, the City is assessing how the incremental
impacts, if any, associated with the proposed changes compare with the impacts disclosed in the IS/MND.
This approach is expressly sanctioned by the governing statutory and regulatory provisions and case law.
(See Public Resources Code, § 21166; CEQA Guidelines, § 15162; Bowman v. City of Petaluma (1986)
185 Cal.App.3d 1065, 1078-1082; Temecula Band of Luiseno Mission Indians v. Rancho Cal. Water Dist.
(1996) 43 Cal.App.4th, 425, 438-439).
1.4 Organization of this Document
CEQA Guidelines do not specify the format of addendums. The content and format of this Addendum is
as follows.
• Chapter 1, "Introduction," identifies the purpose, terminology, and organization of the
Addendum.
• Chapter 2, "Description of Proposed Project Change," identifies the proposed project refinements
in detail.
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• Chapter 3, "Environmental Analysis," presents the analysis for each component of the project
change. This chapter identifies the proposed project change's impacts in relevant resource
categories.
• Chapter 4, "Comments Received", presents a list and individual letters and/or written comments
received during the 15-day public review period established by the State Board and agreed to by
the State Clearinghouse(SCH).
• Chapter 5, Response to Comments", presents the responses to the written comments received
during the 15-day public review period established by the State Board and agreed to by the State
Clearinghouse(SCH).
• Chapter 6, "Conclusion," summarizes the conclusions of the environmental review in this
Addendum.
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Chapter 2 Description of Proposed Project Changes
This chapter provides a summary of the Proposed Phase 4 Refinements to the City's Proposed Recycled
Water Project as was described in the March 2013 Public Draft IS/MND, the May 2013 Final IS/MND,
and the May 2015 and July 2017 Addendums. These are included by reference.
2.1 Proposed Phase 4 Refinements
As originally described in the March 2013 Public Draft IS/MND, the May 2013 Final IS/MND, and as
revised in the May 2015 and July 2017 Addendums, the City's Recycled Water Pipeline Project includes
the construction and operation of 9.4-mile pipeline system to serve a combined set of agricultural and
urban landscape irrigation demands in the Ukiah Valley with tertiary treated recycled water from the
City's existing Ukiah Wastewater Treatment Plant. As shown on Figure 1, the IS/MND and Addendums
identified and evaluated four (4) construction phases. The storage facility for Phases 1-3 was originally
sized at a capacity of approximately 1.6 million gallon (MG) in the IS/MND and was revised to 3 MG
during the May 2015 Addendum and then increased to 66 MG during the July 2017 Addendum. In
August of 2015 the State Board issued Order WWO082 approving the City's petition to change the
purpose of use and the place of use of 1,472 acre-feet per year(afy) of treated wastewater.
Currently, Phases 1-3 of the City of Ukiah's Recycled Water Pipeline Project are now under construction
and are expected to be completed by spring/summer 2019. The City would now like to implement the
complete project as originally planned in the 2012 Recycled Water Feasibility Study, which includes one
remaining phase (i.e. Phase 4) of pipeline and customers. Phase 4 includes 21 parcels and 190 acres, all
urban landscape irrigation sites. The Phase 4 customer sites include one (1) City owned golf course at the
end of the line, a cemetery, some City parks and several City public schools. The City has already
acquired signed recycled water use agreements from the planned Phase 4 customers. The City evaluated
the construction of the pipeline alignments in the original IS/MND. However, due to the fact that many
details were not known at the time the 2012 Recycled Water Feasibility Study and the subsequent 2013
IS/MND and 2015 and 2017 Addendums, the City could not clearly outline or define the Phase 4 storage
requirements. Now the storage requirements for Phase 4 are better known and defined, the Proposed
Phase 4 Refinements of this Addendum and Proposed Changes to the Original Project include the
following and are illustrated on Figure 2:
• Miscellaneous upgrade improvements at the existing tertiary filtration/disinfection system at the
existing Ukiah WWTP, which mainly includes improvements to electrical, instrumentation &
controls, monitoring and testing equipment, etc.
• A new 1 MG Recycled Water Storage Tank (Steel Tank — Approximately 40-feet high and 75-
feet in diameter), 300 horsepower (hp) booster pump station at the City of Ukiah's Water
Treatment Facility, and a 650-foot long, 12-inch diameter, pipeline to the interconnection of the
existing Phase 3 pipeline and the planned Phase 4 pipeline of the Recycled Water Pipeline
Project. The pump station will be housed in building measuring approximately 30-feet by 60-feet,
and 10-feet high to attenuate noise and provide additional protection against vandalism. The
storage tank and pump station will be located at the City's water treatment plant that zoned
industrial property and which already has a large storage tank, pump station and a Ranney well
collector. Further, this site has no nearby residents or housing and is screened by mature Sequoia
or California Redwoods.
• Four (4) lined recycled water storage lakes, and a 250 hp housed irrigation pump station at the
City of Ukiah's Municipal Golf Course to provide operational storage for the Recycled Water
System for irrigation of the golf course. The four lined lakes would provide end-of-the-line
system storage for the irrigation of the golf course. The lakes are designed to be intertied and
provide gravity flow from Lake A to Lake B 1 to Lake B2 and to Lake C, through a pipeline
system to keep the water moving— helping to maintain water quality. In addition, each lake will
have a booster aeration station to keep the water in the lake circulating to eliminate algae growth. 17
November 2018 2.1
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City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
The irrigation pump station, located at Lake C, will be connected to the golf course's existing
irrigation and electrical systems to provide irrigation to the City-owned golf course, as well as
provide overall water supply system reliability. The operation of the lakes is designed so that the
Recycled Water System will only use approximately the top two (2)-feet of the lake(s) for
irrigation, and would therefore be maintained as lakes. The only time the lined lakes would be
emptied is if or when they need maintenance or cleaning. Table 1 below provides a summary of
the details of the four proposed golf course recycled water storage lakes.
Table I
Proposed Phase 4 Golf Course Lakes Data
Item
No. Item Description Units Lake A Lake Bl Lake B2 Lake C Total
1 Lake Area (sq ft) 59,563.9 30,698.4 17,892.8 70,575.5 178,730.7
2 Lake Area (acre) 1.4 0.7 0.4 1.6 4.1
3 Lake (ft) 1,138 775 568 1,193 3,674
Circumference
4 Lake Est. High (ft) 650.0 648.0 646.0 641.0
Water Mark
5 Estimated Volume (Gal) 445,569 229,640 133,848 527,941 1,336,998
Water-Top Foot
6 Estimated Volume (Gal) 891,138 459,281 267,695 1,055,883 2,673,996
Water - Top Two
Feet
2.1.1 Construction Considerations
The Proposed Phase 4 Refinements construction activities are projected to begin in spring of 2020 and
take approximately 12 months to complete. The Proposed Phase 4 Refinements would follow the same
construction commitments and mitigation measures identified in the Original May 2013 Public Draft
IS/MND and the approved July 2013 Final IS/MND, and as amended. These are included by reference.
In addition, the following environmental commitments will be employed as part of the overall Phase 4
Refinements Project Description to ensure that there are no additional environmental impacts that were
already disclosed in the Original IS/MND document, and as amended. These include:
• The 1 MG storage tank and the pump station buildings/structures will be painted in neutral colors
such as a beige, or light brown, to blend in with the surrounding environment and will be shielded
by a fence and trees to be hidden from the public to the extent practical.
• The two pump stations will be housed in buildings to ensure noise attainment and provide an
additional layer of protection from vandalism.
• The 1MG storage tank and adjacent pump station will have security lighting to provide protection
against vandalism, but will be shielded in order to not create a new source of substantial light or
glare that would adversely affect day or nighttime views in the area.
2.1.2 Operations and Maintenance Considerations
The Proposed Phase 4 Refinements would follow the same operations and maintenance commitments and
mitigation measures identified in the Original May 2013 Public Draft IS/MND and the approved July
2013 Final IS/MND, and as amended. These are included by reference. In addition, the following 20
November 2018 2_4
City of Ukiah Recycled Water Project—Phase 4 Refinements
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environmental commitments will be employed as part of the overall Phase 4 Refinements Project
Description to ensure that there are no additional environmental impacts that were already disclosed in the
Original IS/MND document, and as amended. These include:
• The Golf Couse Lakes will be lined and will be designed and operated in accordance with the
applicable requirements of California Code of Regulations (CCR) Title 22 and any other state or
local legislation that is currently effective or may become effective as it pertains to recycled
water.
• The operation of the Golf Course Lakes is designed so that the Recycled Water System will only
use approximately the top two (2)-feet of the lake(s) for irrigation, and would therefore, be
maintained as lakes. The only time the lined lakes would be emptied is if or when they need
maintenance or cleaning.
• The Golf Course irrigation systems will be operated in accordance with the requirements of Title
22 of the CCR, the State Board Recycled Water Policy, and any other local legislation that is
effective or may become effective as it pertains to recycled water and any reclamation permits
issued by the North Coast RWQCB. This will include appropriate signage to warn golfers and
others to keep out of the lake(s) and do not drink or have body contact with the recycled water,
among others. Further, any potable drinking water facilities such as drinking fountains will be
shielded to avoid any potential of contact from over spraying of recycled water from the irrigation
process.
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Chapter 3 Environmental Analysis
This chapter evaluates the potential for the proposed changes to have new significant impacts on the
environment that were not previously addressed in the IS/MND, substantially more severe environmental
impacts than were addressed in the IS/MND, or trigger the new information standards stated in CEQA
Guideline section 15162. The purpose of this review is to evaluate the categories in terms of any
"changed condition" (i.e. changed circumstances, project changes, or new information of substantial
importance) that may result in a changed environmental result. A determination that no such changed
condition exists does not necessarily mean that the overall project will have no potential impacts in an
environmental category, but that the change to the Project will result in a reduction or no change in the
condition or status of the impact since it was analyzed and addressed with mitigations in the IS/MND.
3.1 Explanation of Environmental Review Process
Table 2 evaluates any potential environmental impacts from the construction and operation of the
proposed changes with the environmental impacts of the original storage facility size as discussed in the
IS/MND. This comparative analysis has the following elements, which are the basis for the discussion in
Table 2 below:
(A) Were the Impact(s) Analyzed in the IS/MND?
This column provides a cross-reference to the pages of the IS/MND where information and
analysis may be found relative to the environmental issue listed under each topic.
(B) What were the Environmental Impact Conclusions in the IS/MND?
This column provides a summary of the original environmental impact conclusions for
implementing the Proposed Project in the IS/MND.
(C) Do Proposed Changes Involve New Significant Impacts or Substantially More
Severe Impacts?
Pursuant to Section 15162(a)(1) of the CEQA Guidelines, this column indicates whether the
proposed project change will result in new significant impacts that have not already been
considered and mitigated by the IS/MND or a substantial increase in the severity of a previously
identified significant impact.
(D) Any New Circumstances Involving New Significant Impacts or Substantially More
Severe Impacts?
Pursuant to Section 15162(a)(2) of the CEQA Guidelines, this column indicates whether there
have been changes to the circumstances under which the project is being undertaken which have
occurred subsequent to the City's adoption of the IS/MND that would result in the revised Phase
4 Refinements having new significant environmental impacts that were not considered in the
IS/MND or that substantially increase the severity of a previously identified significant impact.
(E) Any New Information Requiring New Analysis or Verification?
Pursuant to Section 15162(a)(3)(A-D) of the CEQA Guidelines, this column indicates whether
new information of substantial importance which was not known and could not have been known
with the exercise of reasonable diligence at the time the City adopted the IS/MND is available
requiring an update to the analysis of the IS/MND because the new information shows that:
(1)The project will have one or more significant effects not discussed in the IS/MND; or
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(2) Significant effects previously examined will be substantially more severe than shown
in the IS/MND; or
(3) Mitigation measures or alternatives previously found not to be feasible would in fact
be feasible and would substantially reduce one or more significant effects of the project,
but the project proponents decline to adopt the mitigation measure or alternative; or that
(4) Mitigation measures or alternatives which are considerably different from those
analyzed in the IS/MND would substantially reduce one or more significant effects on the
environment, but the project proponents decline to adopt the mitigation measure or
alternative.
If the answer to any of the above questions (C) through (E) for the incremental impacts of the
project change is `Yes,' then the preparation of a subsequent or supplemental IS/MND or an EIR
could be required. However, if the additional analysis completed as part of this Addendum finds
that the applicable conclusions of the IS/MND remain the same and no new significant impacts
are identified, or identified environmental impacts are not found to be more severe, or additional
"considerably different" mitigation unacceptable to the proponent is not necessary, then the
question would be answered`No' and no supplemental or subsequent IS/MND or EIR is required.
(E) Are Prior Mitigation Measures Sufficient for Addressing Any New Potential
Changes or Impacts
This column indicates whether the prior environmental documents provide mitigation measures to
address effects in the related impact category. In some cases, the mitigation measures have
already been implemented. A "yes" response will be provided in either instance. If "NA" is
indicated, this Addendum concludes that the impact does not occur with this project change and
therefore no mitigation measures are needed.
(F) Discussion and Mitigation Section
IS/MND Discussion
A discussion of the relevant portions of the IS/MND is provided under each environmental
category in order to clarify the answers. The discussion provides information about the
IS/MND's treatment of the particular environmental issue and the status of any mitigation
measure that the IS/MND required or that has already been implemented.
IS/MND Mitigation Measures
Applicable mitigation measures from the IS/MND that apply to the project are listed under each
environmental category.
Project Change Discussion
A discussion of the environmental impacts, if any, of the revised Phase 4 Refinements under the
standards established by CEQA Guidelines section 15162(a) for each environmental resources
section or category.
3.2 Evaluation of Proposed Changes
Table 2 evaluates the potential for the proposed changes to have new significant impacts on the
environment that were not previously addressed in the IS/MND, substantially more severe environmental
impacts than were addressed in the IS/MND or trigger the new information standards stated in CEQA
Guideline section 15162. The purpose of this review is to evaluate the categories in terms of any
"changed condition" (i.e. changed circumstances, project changes, or new information of substantial
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importance) that may result in a changed environmental result. A determination that no such changed
condition exists does not necessarily mean that the overall project will have no potential impacts in an
environmental category, but that the change to the Project will result in a reduction or no change in the
condition or status of the impact since it was analyzed and addressed with mitigations in the IS/MND.
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
IS/MND
AestheticsNisual Page 3-2 LTS No No No N/A
IS/MND Discussion:
As identified in the IS/MND, The Proposed Project, including the location of the proposed storage facility is not
located in or near any designated scenic vista, designated highway, and would not affect any visual resources.
Further, the implementation of the Proposed Project would have no to less than significant potential impacts to
aesthetic and visual resources. As a result, implementation of the Proposed Project as described in the IS/MND
would not result in significant unavoidable impacts to the visual character or add substantial amounts of light and
glare.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements to the Proposed Project would generally have the same impacts to
aesthetic/visual resources as was identified in the Original Proposed Project. The construction activities associated
with the Phase 4 Refinements would be substantially the same as they were originally described in the IS/MND and
as amended. Specifically, the 1 MG storage tank and the pump station buildings will be located at the City's Water
Treatment Plant which is zoned industrial property and already has a large water storage tank, pump station and a
Ranney well collector and would not add any new or significant feature to the area, which is not considered to be a
scenic area. Further, this site has no nearby residents or housing and is screened by mature Sequoia or California
Redwoods. In addition, the 1 MG storage tank and booster pump station will be painted in neutral colors such as a
beige, or light brown, in order to blend in with the surrounding environment and will be shielded by a fence and/or
trees to be hidden from the public to the extent practical. Further, the two pump stations will be housed in
buildings/structures to ensure noise attainment and provide an additional layer of protection from vandalism.
Further, the 1 MG storage Tank and adjacent pump station would have security lighting to provide protection
against vandalism, but will be shielded in order to not create a new source of substantial light or glare that would
adversely affect day or nighttime views in the area. As a result, the Proposed Project change will not result in new
significant impacts that have not already been considered and mitigated by the IS/MND or result in a substantial
increase in the severity of a previously identified significant impact. The Revised Proposed Project,therefore,would
not have any incrementally significant aesthetics/visual effects as defined in CEQA Guideline section 15162(a).
IS/MND
Agricultural Pages 3-3
Resources and 3-4 LTS No No No N/A
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Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
IS/MND Discussion:
As identified in the IS/MND, implementation of the Proposed Project would have no to less than significant
potential impacts to agricultural resources. The Proposed Project would not convert Prime Farmland, Unique
Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the
Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use. The
Proposed Project would be primarily constructed within existing roadways within the City.In addition,the Proposed
Project will not be located on any existing agricultural fields or farmlands. As a result, the Proposed Project would
not convert any farmland to non-agricultural usage. No mitigation is required or necessary.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements to the Proposed Project would not have increased impacts to agricultural
resources as was identified in the Original Proposed Project. The Proposed Phase 4 Refinements would not convert
Prime Farmland, Unique Farmland, or Farmland of Statewide Importance, as shown on the maps prepared pursuant
to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-agricultural use. As
a result, any of these impacts are not considered to be significant. Further,the construction activities associated with
Phase 4 Refinements would be substantially the same as they were originally described in the IS/MND, and as
amended.In addition,the lands the proposed 1 MG Storage tank and Golf Course Lakes and Pump Stations would be
located on City-owned lands and are not on any agricultural lands. The proposed changes to the Proposed Project
would not convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance, as shown on the maps
prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non-
agricultural use. As a result, any of these impacts are not considered to be significant. The Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND or a substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4
Refinements, therefore, would not have any incrementally significant effects to agricultural resources as defined in
CEQA Guideline section 15162(a).
IS/MND
Air Quality Pages 3-5 LTS/M No No Yes Yes
through 3-10
IS/MND Discussion:
As described in the IS/MND, construction of the Proposed Project would result in temporary, but not significant and
unavoidable, impacts to air quality. The Mendocino County Air Quality Management District (MCAQMD) has
deferred to using the Bay Area Air Quality Management District's (BAAQMD) Thresholds of Significance
estimating air quality impacts. However, the Bay Area Air Quality Management District's approach to analyses of
construction impacts as noted in their BAAQMD CEQA Guidelines is to emphasize implementation of effective and
comprehensive control measures rather than detailed quantification of emissions. As a result,the Proposed Project's
construction related dust impacts would be reduced further with the implementation of dust effective dust control
measures and would remain less than significant.
IS/MND Mitigation Measures:
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Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
• Mitigation Measure AIR-1: Dust Control
Project Change Discussion:
The Proposed Phase 4 Refinements to the Proposed Project would generally have the same impacts to air quality as
was identified in the Original Proposed Project. The construction activities associated with the Proposed Phase 4
Refinements would be substantially the same as they were originally described in the IS/MND. The construction of
the additional storage facilities with the Phase 4 Refinements would result in an incremental increase in air quality
emissions. However, these increased emissions would not exceed any of the established thresholds of significance.
Please see Attachment A for detailed Air Quality Analysis of the Phase 4 Refinements. Further, BAAQMD's
approach to analyses of construction impacts as noted in their BAAQMD CEQA Guidelines is to emphasize
implementation of effective and comprehensive control measures rather than detailed quantification of emissions.
With implementation of these dust control measures (Mitigation Measures AIR-1 in the IS/MND and listed above),
the Proposed Phase 4 refinement's construction-related dust impacts would be even further reduced and would
remain less-than-significant. Operations of the two pump stations of the Phase 4 Refinements will be connected to
the existing electrical grid and will not produce any local or significant emissions. As a result,the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND or a substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4
Refinements, therefore, would not have any incrementally significant air quality effects as defined in CEQA
Guideline section 15162(a).
IS/MND
Biological Pages 3-11 LTS/M No No Yes Yes
Resources through 3-17
IS/MND Discussion:
As identified in the IS/MND,the Proposed Project could have a substantial adverse effect, either directly or through
habitat modifications, on species identified as a candidate, sensitive, or special-status species in local or regional
plans,policies, or regulations, or by the CDFW or USFWS. Specifically, the construction activities of the Proposed
Project have the potential to affect these species in various ways ranging from removal and/or disturbance.
However, with the implementation of the following mitigation measures any impacts would be reduced to less than
significant levels.
IS/MND Mitigation Measures:
• Mitigation Measure BIO-1: Conduct Breeding/nesting Surveys
• Mitigation Measure BIO-2: Conduct Pre-Construction Surveys for Western Pond Turtle
• Mitigation Measure BIO-3: Avoid Cutting Through Creeks/Drainages
• Mitigation Measure BIO-4: Implement Construction Best Management Practices
• Mitigation Measure BIO-5: Develop and Implement a Frac-Out Contingency Plan
• Mitigation Measure BIO-6: Obtain all Required Authorizations
Project Change Discussion:
The Proposed Phase 4 Refinements to the Proposed Project would generally have the same impacts to biological
resources as was identified in the Original Proposed Project. As shown in Appendix B, the construction activities
associated with the construction of the four (4) golf course lakes would require the removal of 17 trees. Only one
(1) of these trees of these trees (i.e. a 17-inch Diameter at Breast Height Sequoia or California Redwood) would be
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Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
potentially protected, pursuant to the City's Tree preservation Ordinance. However, the City, as the Permitting
Agency, has the authority to grant exceptions to any proposed trimming and/or removal of trees within the City
limits. The City has reviewed the type, age, condition, and overall importance of all 17 of these trees and has
determined that these trees are not of critical importance to the City and that the removal of these trees are not a
significant impact to the City and is not considered to be of any significant aesthetic, cultural, and/or biological
habitat importance. In particular, given the abundance of Sequoia's within the City and surrounding area, the City
does not regard this tree as a significant aesthetic, cultural, and/or biological habitat importance to the City. Further
the City does not require any mitigation for the replacement of this lost tree. The golf course may well plant
additional trees as part of its overall design plans to improve playability, but replacement of this Sequoia is not
required. As a result, the Proposed Phase 4 Refinements will not result in new significant impacts that have not
already been considered and mitigated by the IS/MND or a substantial increase in the severity of a previously
identified significant impact. The Proposed Phase 4 Refinements, therefore, would not have any incrementally
significant effects on biological resources as defined in CEQA Guideline section 15162(a).
IS/MND
Cultural and Tribal Pages 3-18 LTS/M No No No Yes
Resources through 3-21
IS/MND Discussion:
The IS/MND concluded that the construction of the Proposed Project would not have any direct impacts on
identified historical and archeological resources, including tribal cultural resources. However, construction of the
Proposed Project could have significant impacts on unidentified and undiscovered buried cultural resources.
However, with the implementation of the following mitigation measures, any impacts would be reduced to less than
significant levels.
IS/MND Mitigation Measures:
• Mitigation Measure CR-1: Halt work if cultural resources are discovered
• Mitigation Measure CR-2: Stop work if paleontological remains are discovered
• Mitigation Measure CR-3: Halt work if human remains are found
Project Change Discussion:
The Proposed Phase 4 Refinements would generally have the same impacts to cultural and/or tribal resources as was
identified in the Original Proposed Project. The construction activities associated with the Phase 4 Refinements
would be located on City-owned land. The Original Project was investigated and surveyed for cultural and tribal
resources within a 0.5 radius area around the Proposed Project, which included the area where Phase 4 Refinements
would be located. None of these investigations indicated that there are known cultural resources within the
proposed footprints of the Phase 4 refinements. Further the construction activities of Phases 1-3 were monitored for
cultural and tribal resources and no cultural and/or tribal resources were discovered. It is possible that during Phase
4 Refinement construction activities, cultural and/or tribal resources could be in advertently discovered. However,
Z In 2013,the City investigated both Cultural and Tribal Resources together as it was prior to the specific requirements of A1352. Through this
investigation, the City reached out to the Native America Heritage Commission (NAHC) and the local Native American Tribes to obtain
information regarding any known sensitive tribal and/or cultural resources.None of the Native American Tribes responded with any information
regarding any known sensitive tribal and/or cultural resources. Please see Appendix C for the City's efforts to reach out to the NAHC and the
local Native American Tribes. 27
November 2018 3-6
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
the existing approved mitigation measures would ensure that any impacts would be reduced to less than significant
impacts. As a result, the Proposed Phase 4 Refinements will not result in new significant impacts that have not
already been considered and mitigated by the IS/MND or a substantial increase in the severity of a previously
identified significant impact. The Proposed Phase 4 Refinements, therefore, would not have any incrementally
significant effects on cultural resources as defined in CEQA Guideline section 15162(a).
IS/MND
Geology and Soils Pages 3-22 LTS/M No No No Yes
and 3-23
IS/MND Discussion:
As described in the IS/MND, the Proposed Project may be located in areas that consist of medium dense to dense
fine granular soils. In addition, perched groundwater could be present. As such, the soil in some areas of the
alignment may have a high susceptibility to liquefaction during seismic shaking. Other portions of the Project may
be less susceptible to liquefaction and related damage. Lateral spreading, often associated with liquefaction, is less
likely because there are no steep banks or hard ground bordering the Project area, but could still potentially be a
hazard. However, with the implementation of the following mitigation measure, any impacts are reduced to less
than significant levels. As a result,the following mitigation is proposed:
IS/MND Mitigation Measure:
• Mitigation Measure GEO-1: Perform Geotechnical Investigation
Project Change Discussion:
The Proposed Phase 4 Refinements would generally have the same impacts to geology and soils as the Original
Proposed Project. The construction activities associated with the revised storage facility would be substantially the
same as they were originally described in the IS/MND.As a result,the Proposed Phase 4 Refinements will not result
in new significant geology and soils impacts that have not already been considered and mitigated by the IS/MND or
a substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4
Refinements, therefore, would not have any incrementally significant effects on geology and soils as defined in
CEQA Guideline section 15162(a).
Greenhouse Gas IS/MND
Emissions Pages 3-24 LTS No No No Yes
through 3-25
IS/MND Discussion:
With the implementation of mitigation, the Proposed Project would not result in any residual significant and
unavoidable impacts related to greenhouse gas emissions. Therefore,project implementation would not result in any
residual significant impacts related to greenhouse emissions.
IS/MND Mitigation Measures:
• None Identified or Necessary
Project Change Discussion:
28
November 2018 3-7
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
The Proposed Phase 4 Refinements would have the same chances to cause a generate greenhouse gas emissions as
was identified in the Original Proposed Project. The construction of the additional storage facilities with the Phase 4
Refinements would result in an incremental increase in air quality emissions. However, these increased emissions
would not exceed any of the established thresholds of significance. See Attachment A for detailed Air Quality
Analysis of the Phase 4 Refinements.Further,BAAQMD's approach to analyses of construction impacts as noted in
their BAAQMD CEQA Guidelines is to emphasize implementation of effective and comprehensive control
measures rather than detailed quantification of emissions. With implementation of these dust control measures
(Mitigation Measures AIR-1 in the IS/MND and listed above), the Proposed Project's construction-related dust
impacts would be even further reduced and would remain less-than-significant. Operations of the two pump stations
of the Phase 4 Refinements will be connected to the existing electrical grid and will not produce any local or
significant emissions. As a result, the proposed Phase 4 Refinements will not result in any new significant
greenhouse gas impacts that have not already been considered and mitigated by the IS/MND or a substantial
increase in the severity of a previously identified significant impact. The Proposed Phase 4 Refinements, therefore,
would not have any incrementally significant effects on greenhouse gas emissions as defined in CEQA Guideline
section 15162(a).
Hazards and IS/MND
Hazardous Pages 3-26 LTS/M No No No Yes
Materials through 3-29
IS/MND Discussion:
With the implementation of mitigation, the Proposed Project would not result in any residual significant and
unavoidable impacts related to risks of upset or accidental release of hazards and hazardous materials. Therefore,
project implementation would not result in any residual significant impacts related to hazards and hazardous
materials.
IS/MND Mitigation Measures:
• Mitigation Measure HAZ-1: Store,Handle,Use Hazardous Materials in Accordance with Applicable Laws
• Mitigation Measure HAZ-2: Properly Dispose of Contaminated Soil and/or Groundwater
• Mitigation Measure HAZ-3:Properly Dispose of Hydrostatic Test Water
• Mitigation Measure HAZ-4: Consult with FAA,Ukiah Municipal Airport,USFWS,and CDFW
Project Change Discussion:
The Proposed Phase 4 Refinements would generally have the same chances to cause a significant hazard to the
public and/or the environment as was identified in the Original Proposed Project. The construction activities
associated with the revised storage facility would be substantially the same as they were originally described in the
IS/MND as it would be constructed on City-owned land. As a result, the Proposed Phase 4 Refinements will not
result in new significant impacts that have not already been considered and mitigated by the IS/MND or a
substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4 Refinements,
therefore, would not have any incrementally significant effects on the potential to cause a significant hazard to the
public and/or the environment as defined in CEQA Guideline section 15162(a).
Hydrology and IS/MND
Water Quality Pages 3-30 LTS/M No No No Yes
29
November 2018 3-8
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
through 3-33
IS/MND Discussion:
With implementation of the mitigation measures listed in the IS/MND, implementation of the Proposed Project
would not result in any residual significant impacts related to increased risk of flooding from stormwater runoff,
from water quality effects from long-term urban runoff, or from short-term alteration of drainages and associated
surface water quality and sedimentation. Based on these circumstances,the Proposed Project would not result in any
residual significant and unavoidable adverse impacts to surface water hydrology and water quality.
IS/MND Mitigation Measures:
• Mitigation Measure HWQ-1:Implement Construction Best Management Practices
• Mitigation Measure HWQ-2:Implement Recycled Water Best Management Practices
Project Change Discussion:
The Proposed Phase 4 Refinements would generally have the same impacts to hydrology and water quality as was
identified in the Original Proposed Project. The construction activities associated with the Phase 4 Refinements
would be substantially the same as they were originally described in the IS/MND and will help the City to reduce
diversions from the Russian River by approximately 1 million gallons per day(mgd)and reduce the City's discharge
back into the Russian River by 20 percent, which was approved by the State Board in August 2015 as part of Order
WW0082. As a result, the Proposed Phase 4 Refinements will not result in new significant impacts that have not
already been considered and mitigated by the IS/MND or a substantial increase in the severity of a previously
identified significant hydrology and water quality impacts. The Proposed Phase 4 Refinements, therefore,would not
have any incrementally significant hydrology and water quality effects as defined in CEQA Guideline section
15162(a).
Land Use and IS/MND
Planning Page 3-34 NI No No No N/A
IS/MND Discussion:
The IS/MND concluded that the Proposed Project would not have any adverse or significant effects on land use or
land use planning. Specifically,the Proposed Project would not result in a disruption,physical division, or isolation
of existing residential or open space areas. The Proposed Project would not conflict with any applicable land use
plan,policy, or regulation of an agency with jurisdiction over the Project area. The Proposed Project would also not
conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or
other approved local,regional, or state habitat conservation plan. As a result,no mitigation is necessary.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same impacts to land use and land use planning as was identified
in the Original Proposed Project. The construction activities associated with the Phase 4 Refinements would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
30
November 2018 3-9
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
IS/MND or a substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4
Refinements, therefore, would not have any incrementally significant land use and land use planning effects as
defined in CEQA Guideline section 15162(a).
Mineral Resources IS/MND NI No No No Yes
Page 3-35
IS/MND Discussion:
The Proposed Project is not located in an area identified as containing mineral resources classified MRZ-2 by the
State geologist that would be of value to the region and the residents of the state. As a result, the Proposed Project
would not result in the loss of availability of known mineral resources; therefore, no impact is expected. No
mitigation is required.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same impacts to mineral resources as was identified in the
Original Proposed Project. The construction activities associated with the revised storage facility would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts to mineral resources that have not already been considered
and mitigated by the IS/MND and/or result in a substantial increase in the severity of a previously identified
significant impact. The Proposed Phase 4 Refinements, therefore, would not have any incrementally significant
mineral resource effects as defined in CEQA Guideline section 15162(a).
IS/MND
Noise Pages 3-36 LTS/M No No No Yes
through 3-38
IS/MND Discussion:
The Proposed Project has the potential to generate noise during the construction phase through the use of equipment
and construction vehicle trips. Once constructed, the Proposed Project would not create any new sources of
operational noise. Therefore, operation of the Proposed Project would not result in permanent noise impacts.
Construction of the Proposed Project would generate temporary and intermittent noise. Noise levels would fluctuate
depending on the particular type,number, and duration of use of various pieces of construction equipment.
Back-up beepers associated with trucks and equipment used for material loading and unloading at the staging area
would generate significantly increased noise levels over the ambient noise environment in order to be discernable
and protect construction worker safety as required by OSHA(29 CFR 1926.601 and 29 CFR 1926.602). Businesses
and residences in the vicinity of the project area could thus be exposed to these elevated noise levels.
Construction activities associated with the project would be temporary in nature and related noise impacts would be
short-term. However, since construction activities could substantially increase ambient noise levels at noise-
sensitive locations, construction noise could result in potentially significant, albeit temporary, impacts to sensitive
receptors. Compliance with the City noise ordinance and implementation of the following mitigation measures is
expected to reduce impacts related to construction noise,to a less-than-significant level.
31
November 2018 3-10
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
IS/MND Mitigation Measures:
• Mitigation Measure NOI-1: Limit Construction Hours
• Mitigation Measure NOI-2: Locate Staging Areas away from Sensitive Receptors
• Mitigation Measure NOI-3: Maintain Mufflers on Equipment
• Mitigation Measure NOI-4: Idling Prohibition and Enforcement
• Mitigation Measure NOI-5: Equipment Location and Shielding
Project Change Discussion:
The Proposed Phase 4 Refinements would generally have the same impacts on noise and sensitive receptors as was
identified in the Original Proposed Project The construction activities associated with the Phase 4 Refinements
would be substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant noise impacts that have not already been considered and mitigated by
the IS/MND and/or result in a substantial increase in the severity of a previously identified significant noise impact.
The Proposed Phase 4 Refinements, therefore, would not have any incrementally significant effects on noise and
sensitive receptors as defined in CEQA Guideline section 15162(a).
Population and IS/MND
Housing Page 3-39 NI No No No N/A
through 3-40
IS/MND Discussion:
The Proposed Project would not induce population growth either directly or indirectly. The Proposed Project/Action
would be to serve the City with up to 2,500 afy of tertiary treated recycled water for irrigation purposes. This would
help supplement the City's current groundwater supplies, but would not be a sufficient supply to induce urban
growth in the area. Construction of the Proposed Project/Action would avoid the need to demolish any existing
houses and would not affect any other housing structures. In addition, construction, operation, and maintenance
would not result in any substantial increase in numbers of permanent workers/employees. Therefore,no impacts are
anticipated and no mitigation is required.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same impact on population and/or housing as was identified in
the Original Proposed Project. The construction activities associated with the Phase 4 Refinements would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts to population and/or housing that have not already been
considered and mitigated by the IS/MND or result in a substantial increase in the severity of a previously identified
significant impact. The Proposed Phase 4 Refinements, therefore, would not have any incrementally significant
effects on population and/or housing as defined in CEQA Guideline section 15162(a).
Public Services IS/MND
Page 3-41 NI No No No N/A
32
November 2018 3-11
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
IS/MND Discussion:
The Proposed Project would not generate population growth and the operation and maintenance of the Proposed
Project would not be labor intensive. In addition, the Proposed Project would not increase the demand for the kinds
of public services that would support new residents, such as schools,parks,fire,police, or other public facilities. As
a result,no impacts are anticipated and no mitigation is required.
IS/MND Mitigation Measures:
• None identified or necessary
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same or less impact on public services as was identified in the
Original Proposed Project. The construction activities associated with the Phase 4 Refinements would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND and/or result in a substantial increase in the severity of a previously identified significant impact. The
Proposed Phase 4 Refinements, therefore, would not have any incrementally significant effects on public services as
defined in CEQA Guideline section 15162(a).
Recreation IS/MND
Page 3-42 NI No No No N/A
IS/MND Discussion:
The Proposed Project would not contribute to population growth. Therefore, the Proposed Project would not
increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial
physical deterioration of the facility would occur or be accelerated. As a result, no impact is expected and no
mitigation is required.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Phase 4 Refinements would have the same or less impact on recreation as was identified in the Original
Proposed Project. The construction activities associated with the Phase 4 Refinements would be substantially the
same as they were originally described in the IS/MND. The operation of having four (4) lakes on the golf course
would be considered a benefit to the recreational value of the amenities provided by the golf course. As a result, the
Proposed Phase 4 Refinements will not result in new significant impacts that have not already been considered and
mitigated by the IS/MND and/or result in a substantial increase in the severity of a previously identified significant
impact. The Proposed Phase 4 Refinements, therefore, would not have any incrementally significant effects on
recreation as defined in CEQA Guideline section 15162(a).
IS/MND
Socioeconomics Pages 3-43 LTS No No No N/A
and 3-44
IS/MND Discussion:
33
November 2018 3-12
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
While, not a specific CEQA resource category, the IS/MND conducted an evaluation on the Proposed Project's
potential to have socioeconomic impacts in order to comply with the National Environmental Policy Act (NEPA).
As such, the IS/MND concluded that the Proposed Project would not have any socioeconomic impacts. The
Proposed Project does not propose any features that would result in disproportionate adverse human health or
environmental effects,have any physical effects on minority or low-income populations, and/or alter socioeconomic
conditions of populations that reside or work within the City and vicinity.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same impact on socioeconomics as was identified in the Original
Proposed Project. The construction activities associated with the Phase 4 Refinements would be substantially the
same as they were originally described in the IS/MND.As a result,the Proposed Phase 4 Refinements will not result
in new significant impacts that have not already been considered and mitigated by the IS/MND and/or result in a
substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4 Refinements,
therefore, would not have any incrementally significant effects on socioeconomics as defined in CEQA Guideline
section 15162(a).
IS/MND
Traffic and Pages 3-45 LTS/M No No No Yes
Transportation through 3-46
IS/MND Discussion:
Through the implementation of the mitigation measures identified in the IS/MND, potentially significant traffic
impacts resulting from the construction of the Proposed Project would be reduced to a less-than-significant level
through proper construction sequencing, maintenance of two-way traffic, where possible, during construction, and
measures to avoid the creation of traffic hazards. Based on these findings, the Proposed Project would not result in
any residual significant and unavoidable impacts to traffic.
IS/MND Mitigation Measures:
• Mitigation Measure TRA-1: Prepare and Implement Traffic Control Plan
• Mitigation Measure TRA-2: Return Roads to Pre-construction Condition
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same impacts on traffic and transportation as was identified in
the Original Proposed Project. The construction activities associated with the Phase 4 Refinements would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND or a substantial increase in the severity of a previously identified significant impact. The Proposed Phase 4
Refinements, therefore, would not have any incrementally significant effects on traffic and transportation as defined
in CEQA Guideline section 15162(a).
IS/MND
34
November 2018 3-13
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
Utilities and Service Pages 3-47 LTS No No No N/A
Systems through 3-48
IS/MND Discussion:
Construction and operation of the Proposed Project would not involve activities that would cause a significant
impact to existing utility services.
IS/MND Mitigation Measures:
• None identified or necessary.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same or less impact on utilities and service systems as was
identified in the Original Proposed Project. The construction activities associated with the Phase 4 Refinements
would be substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND and/or result in a substantial increase in the severity of a previously identified significant impact. The
Proposed Phase 4 Refinements, therefore, would not have any incrementally significant effects on utilities and
service systems as defined in CEQA Guideline section 15162(a).
IS/MND
Mandatory Pages 3-49 LTS/M No No No Yes
Findings of and 3-50
Significance
IS/MND Discussion:
With the incorporation of the previously identified mitigation measures, the Proposed Project will not substantially
degrade the quality of the environment, reduce the habitat of a fish or wildlife species, cause a fish or wildlife
population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the
number or restrict the range of a rare or endangered plant or animal, or eliminate important examples of the major
periods of California history or prehistory. Any impacts from the Proposed Project in these areas are considered
here to be less-than-significant with the implementation and incorporation of the above mentioned mitigation
measures. In accordance with CEQA Guidelines Section 15183, the environmental analysis in this Initial Study was
conducted to determine if there were any project-specific effects as a result of the Proposed Project. No direct
project-specific significant effects were identified that could not be mitigated to a less-than-significant level.
Mitigation Measures incorporated herein mitigate any potential contribution to cumulative (as well as direct)
impacts associated with these environmental issues. Therefore, the Proposed Project does not have impacts that are
individually limited, but cumulatively considerable. As a result of mitigation included in this environmental
document, the Proposed Project would not result in substantial adverse effects to humans, either directly or
indirectly.
IS/MND Mitigation Measures:
• See previous mitigation measures for each resource category as identified above.
Project Change Discussion:
The Proposed Phase 4 Refinements would have the same or fewer impacts the environment and humans as the
35
November 2018 3-14
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Table 2
Environmental Review of Proposed Project Changes
Do Proposed
Changes Are Prior
Involve Any New Mitigation
What were the New Circumstances Measures
Where Impact(s) Environmental Significant Involving New Any New Sufficient for
were Analyzed Impact or Significant Information Addressing
in conclusions for Substantially Impacts Requiring Any New
Prior the Original More or Substantially New Potential
Environmental Proposed Severe More Severe Analysis or Changes or
Environmental Issue Area Documents. Project? Impacts? Impacts? Verification? Impacts?
Original Proposed Project. The construction activities associated with the Phase 4 Refinements would be
substantially the same as they were originally described in the IS/MND. As a result, the Proposed Phase 4
Refinements will not result in new significant impacts that have not already been considered and mitigated by the
IS/MND and/or result in a substantial increase in the severity of a previously identified significant impact. The
Proposed Phase 4 Refinements, therefore, would not have any incrementally significant effects on the environment
and humans as defined in CEQA Guideline section 15162(a).
36
November 2018 3-15
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Chapter 4 Comments Received
During the 15-day public review period (November 5 through November 20, 2018) the City received a
total of one (1) comment letter(s) on the Proposed Phase 4 Refinements. The City also received a letter
from the State of California's Governor's Office of Planning and Research (i.e. State Clearinghouse)
confirming the end of the 15-day public review period. The City has reviewed and considered all of the
comments received as follows in Table 3 below. The letters including the letter from the State
Clearinghouse are attached.
RECEIVEDAGENCY COMMENT LETTERS
Comment
Date Commenting Agency Letter
Daniel Harrington
November 19, 2018 Environmental Scientist A
Coastal Conservation Planning—Northern Region
660 S Main St, Suite A
Willits, CA 95490
37
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Chapter 5 Response to Comments
This chapter evaluates the comments received during the 15-day public review period (November 5
through November 20, 2018). The City received one (1) comment letter(s). The City has reviewed and
considered all of the comments received and provides a response to each of those comments as provided
for below.
COMMENT LETTER A — CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE —
NORTHERN REGION
Comment A-1. Comment Noted. Thank you for your individual efforts to get us the substance of your
and your agency's comments and concerns within the formal 15-day public review period established by
the California State Water Resources Control Board (State Board) and agreed to by the California State
Clearinghouse(SCH) for processing CEQA Addendums that may receive federal and/or state funding that
is administered through the State Board, or other similar agencies. Unfortunately, we do not know of all
the specific California State agencies and individuals that may need to be notified during this process.
Therefore, to be compliant with CEQA, we have to use the SCH's established process for filing the
appropriate materials to be distributed for the State's appropriate agencies' formal review and comment.
Again, thank you for reaching out to the City of your concerns (even if not final/formal) on relatively
short-time frame so that we can make sure that we address your concerns as best we can.
Comment A-2. Comment Noted. We understand CDFW's concerns that the proposed golf course lakes,
as part of the Proposed Phase 4 Refinements, could be considered to be creating suitable habitat for
American Bull Frogs (Lithobates catesbeianus - Rana catesbeiana), which could then be considered to
have a significant impact biological resources as their presence could then be predators to nearby
protected species such as the Foothill Yellow-legged Frog (Rana boylii), among other protected or special
status aquatic species in the area — including areas in and out of the nearby Orr's Creek. However, the
City's proposed changes would not in and of itself introduce these species to the area. Further, we
disagree that the creation of these highly maintained lakes would be suitable habitat for any aquatic
species, over existing conditions of nearby and naturally occurring creeks and drainages that are not
regularly maintained. As required by the California Code of Regulations (CCR) Title 22, these proposed
golf course lakes would be maintained to provide recycled water for irrigation to the golf course and
therefore would be lined and maintained to the rules and regulations of the State Board, the North Coast
Regional Water Quality Control Board (Regional Board), and CDFW - among others. Specifically, and
as is consistent with the original 2013 Initial Study/Mitigated Negative Declaration (IS/MND), the City is
committed to adhering to the permitting and regulatory requirements of these agencies (including the
CDFW and the U.S. Fish and Wildlife Service) and therefore these small lakes would be operated so that
there would not be ay direct or indirect significant impacts to protected and special status aquatic species.
Further and as disclosed in the original 2013 IS/MND, all creek and/or drainage crossings will be crossed
using trenchless technologies so as not to disturb any protected and/or sensitive aquatic habitat. If there
are any changes to these affects, we will contact the CDFW for a Lake and Streambed Alteration
Agreement and/or the Regional Board for a 401 Water Quality Permit. We look for ward to working with
you and your agency during the final design, construction, and operations phases to ensure that your
issues are further and adequately addressed. Thank you again for your timely comments and notifying us
of your specific concerns.
38
November 2018 5-1
Comment Letter A
Hello Steve,
Apologies that we have found ourselves in a situation where the
request for comments arrived late for a project on a tight schedule. In
the future, we could help prevent this situation in a few different
ways:
- Email referrals can be sent to c _qa rrefeiriralls w6lldll6fe.ca oov —
this is an address for referrals in our northern region, including
Mendocino County
- Paper referrals for Mendocino County should be sent directly
to me: Daniel Harrington, CDFW, 660 S Main St Suite A, Willits, A-1
CA 95490
- I'm generally available for phone pre-consults and sometimes
for field visits, and I think that some discussion before the
official referral may have helped in this case.
As for the comments themselves, they are in process and CDFW staff
will do our best to get official comments out as soon as possible. I
hope you understand that it takes some time to craft comments and
they need to be reviewed and signed, so it is not generally something
we can turn around in a matter of days.
Since it would help for you to have comments as soon as possible, I
will do my best to summarize what I anticipate will be in the official
comment. Please understand that this is only my best estimate — these
may change during the process. As things stand at the moment, these
are my chief concerns:
- Bullfrogs. The Addendum includes the creation of four ponds
adjacent to Orrs Creek. Orrs creek is home to steelhead,
foothill-yellow legged frog, red-bellied newt, and a host of
other native species. Bullfrogs are well-known to impact local A-2
amphibian populations, and therefore the creation of bullfrog
habitat (four ponds) is a potentially significant impact. This
39
impact should be addressed in the Addendum. I'll attach an
example bullfrog management plan that may help you.
- Crossing Orrs Creek. It appears that new piping will cross Orrs A-2
Creek to feed the aforementioned ponds. The potential Cont'd
impacts of this encroachment on the bed, bank, and channel,
as well as riparian vegetation should be addressed. I hope
there are plans to secure both an LSAA agreement and a 401
permit.
Those are the main concerns. I hope this helps your ability to address
them according to your deadlines. Please let me know if I could help
clarify, or answer any questions you may have about these concerns. I
am in through Wednesday this week.
Thank you,
Daniel
Daniel Harrington
Environmental Scientist
Coastal Conservation Planning — Northern Region
660 S Main St, Suite A
Willits, CA 95490
Office: (707) 456-0335
irn6II lh_ iririiirn, tonw61dl6fe.ca. ov
Every Californian should conserve water. Find out how at:
Save Our
Water
Save_ u�u..it............_ e r.coirn ® ir®_u�u ht.CA. ov
40
EXHIBIT A.
BULLFROG MONITORING AND MANAGEMENT PLAN FOR 1600-2018-0253-R1
GENERAL BULLFROG INFORMATION
The American bullfrog (Lithobates catesbeianus = Rana catesbeiana); hereafter bullfrog, is an
invasive non-native species in California and poses a significant threat to California's native fish
and wildlife resources. Bullfrogs were introduced in California over 100 years ago from eastern
parts of the United States as a food supply, but have since caused substantial ecological
consequences. Bullfrogs are considered highly invasive and are well documented to be prey
upon a variety of fish and wildlife species, including some that are rare, threatened, and
endangered. Human modifications to the environment provide favorable condition to bullfrogs
such as artificially created agricultural ponds, canals and ditches where warm still water occurs.
As a result bullfrogs have spread throughout California.
Efforts to control bullfrogs have been met with varying degrees of success because: 1) bullfrogs
can be difficult to detect and go dormant from fall through winter, 2) bullfrogs often take cover in
difficult areas to manage (e.g. dense vegetation), 3) they can travel long distances to colonize
and re-colonize areas, 4) they have high reproductive output, 5) they are wary and readily flee
perceived threats, and 6) they can survive physical trauma remarkably well. CDFW scientific
staff recognizes there is an urgent and immediate need to develop improved bullfrog
management strategies to protect California's diverse fish, wildlife, and plant resources, and the
habitats upon which they depend, for their ecological values and for their use and enjoyment by
the public. Public support and implementation of bullfrog control in California is an important
conservation strategy that will help protect natural resources for future generations.
MONITORING
The Project reservoir(s) shall be monitored for bullfrog presence on an annual basis with a
minimum of five total surveys, no less than two weeks apart, throughout the months of May-July
• All pond survey effort must be made by a person knowledgeable in bullfrog
identification (see Appendix A for reference photos);
• Survey efforts shall include listening for bullfrog calls and slowly walking the
complete perimeter of the pond at night* (dusk or later) while shining a flashlight to
detect movement and eye-shine
If bullfrogs are not detected upon completion of five total surveys, or at any other time of the
year incidentally, removal efforts are not required that year.
*Day time monitoring can also be conducted to aid detection but is not required under this plan.
SUCCESS CRITERIA
The level of effort needed to successfully manage bullfrog populations varies with infestation
levels. This plan shall be considered successfully implemented if sufficient effort is provided to
prevent adult bullfrogs from reproducing in the reservoir(s) each year, and no bullfrog life-stages
can be detected. Bullfrogs are capable of traveling long distances over-land, and on-going
41
Notification #1600-XXXX-XXXX-R1
Lake or Streambed Alteration Agreement
Page 2 of 4
efforts will be required to ensure dispersing bullfrogs do not colonize the reservoir(s) at a future
time.
OPTIONS FOR MANAGEMENT
Two management methods may by employed for controlling bullfrogs under this plan and
include:
• Manual direct removal
• Reservoir de-watering (Hydro-modification)
Implementing both reservoir de-watering and manual direct removal is currently believed to be
the most effective method of managing bullfrog infestations. For reservoirs that are heavily
infested with juvenile bullfrogs and/or tadpoles, reservoir dewatering may be necessary to break
the bullfrog's life cycle and prevent on-going reproduction. Prior to conducting reservoir
dewatering activities, please coordinate with CDFW Environmental Scientist XXXXXXX
XXXXXXXX at XXXXXXXXX.
Direct Removal
All direct removal efforts must be made by a person knowledgeable in bullfrog identification.
• Removal efforts must occur during, but are not be limited to the active/breeding
season, occurring May—July;
• A minimum of five efforts throughout the season are considered necessary;
• Direct removal efforts are typically most effective when conducted at night with use
of lights but can also be conducted during the day;
• Direct removal must include working the entire perimeter of the reservoir;
• A rubber raft or small boat may be necessary to successfully remove some
individuals;
• A team of two individuals or more is often helpful, one person for shining lights
and/or operating a boat and the other person to perform removal efforts;
• Bullfrog tadpoles must be removed and dispatched and must not be relocated or
kept as pets.
Management Authorization
Take of bullfrogs is specifically allowed in the California Code of Regulations (CCR), Title 14 (T-
14) section 5.05(a)(28), under the authority of a sport fishing license. There is no daily bag limit,
possession limit or hour restriction, but bullfrogs can only be taken by hand, hand-held dip net,
hook and line, lights, spears, gigs, grabs, paddles, bow and arrow or fish tackle.
Alternatively, FGC Section 5501 allows CDFW, as limited by the commission, to issue a permit
to destroy fish that are harmful to other wildlife. The regulations have addressed this under
Section CCR T-14 226.5 Issuance of Permits to Destroy Harmful Species of Fish in Private
Waters for Management Purposes. This allows the CDFW to issue free permits to destroy
harmful aquatic species by seining and draining.
42
Notification #1600-XXXX-XXXX-R1
Lake or Streambed Alteration Agreement
Page 3 of 4
Pond Dewatering
Pond dewatering may be appropriate if the reservoir can be successfully dewatered without
adversely affecting stream resources. Careful planning and coordination with CDFW, is
necessary to ensure potential impacts to stream resources can be addressed, prior to
commencing with pond draining. Discharge of polluted water to waters of the state may require
permitting from other agencies with permitting authority, such as the Regional Water Quality
Control Board.
In general, bullfrog tadpoles require two years to develop into frogs, whereas native amphibians
only require one year. Therefore, draining a reservoir every year is intended to interrupt bullfrog
tadpole development, dramatically decrease bullfrog populations and allow for reduced efforts
as a measure of adaptive management. Typically in Northern California, reservoir draining
should occur in September through October to avoid impacts to sensitive native amphibian and
fishery resources. While draining occurs, direct removal efforts should be employed as
described above if possible.
REPORTING
A written log shall be kept of monitoring and management efforts and shall be provided to
CDFW each year by December 31. The written log shall include: 1) date and time of each
monitoring and management effort, 2) approximate number of each bullfrog life stage detected
and/or removed per effort, and 3) amount of time spent for each monitoring and management
effort.
APPENDIX A. BULLFROG REFERENCE PHOTOS
i
i
h
rJ
�� duq Ij'
This is a photo of a Bullfrog tadpole. (Photo taken by Mike van Hattem).
43
Notification #1600-XXXX-XXXX-R1
Lake or Streambed Alteration Agreement
Page 4 of 4
The photos shown in this Appendix demonstrate a medium sized adult bullfrog that was
removed from Ten Mile Creek, Mendocino County. Note the bullfrog has a large
tympanum, (circular ear drum shown with an arrow) and does not have distinct ridges
along its back (dorsolateral folds). Photo taken by Wes Stokes.
/
AU;
IY l
i
The bullfrog has somewhat distinct mottling and the underside of the bullfrogs hind
legs are not shaded pink or red.
44
City of Ukiah Recycled Water Project—Phase 4 Refinements
Final CEQA Addendum#3
Chapter 6 Conclusion
The conclusion of this Addendum is that the Proposed Phase 4 Refinements will not result in new
significant impacts, substantially increase the severity of previously disclosed impacts or involve any of
the other conditions related to changed circumstances or new information that can require a subsequent or
supplemental EIR under Public Resources Code section 21166 and CEQA Guidelines section 15162
beyond those impacts and conditions already identified in the City's Public Draft and Final IS/MND
(SCH#2013032072), which was certified and approved by the City on June 5, 2013. Thus, an Addendum
is the appropriate level of CEQA analysis and the appropriate method of amending the June 5, 2013
Adopted IS/MND, pursuant to Sections 15162 and 15164 of the CEQA Guidelines. As discussed in this
Addendum, CEQA and the CEQA Guidelines do not require a subsequent or supplemental negative
declaration or environmental impact report for the proposed alignment changes. Therefore, it would be
appropriate for the City to approve the Proposed Changes and supplemental analysis to the City's
Recycled Water Pipeline Project based on this Addendum.
45
November 2018 6-1
Appendix A
Air Quality Emissions
City of Ukiah Recycled Water Project — Phase 4 Refinements
46
Air Quality Emission Estimates
Table A-1: Construction Emissions-Original Phase 4
Construction Emissions d.
Construction Activities ' CO NOx PM10
Grubbing/Land Clearing 2.6 14.8 16.1 3.1 1.0
Gradin /Excavation 2.8 22.8 15.6 3.1 1.1
Draina e/Ut=ilit=ies/Sub rade 2.5 17.6 14.5 3.1 1.1
Paving 1.7 14.0 10.7 0.5 0.5
Maximum lbs/da ** 2.8 22.8 16.1 3.1 1.1
Total Tons/Project/Year 1 0.3 1 2.5 1.9 0.4 0.1
Thresholds of Significance
Pounds per Day 80 550 80 80 80
Tons per Project/Year 15 100 15 15 15
Significant Impact? No No No No No
Notes
1. The BAAQMD does not have a threshold for PM2.s; however,the same threshold for PM10 is used
herein.
2. Maximum daily emissions refers to the maximum emissions that would occur in one day. Not all
phases will be occurring concurrently; therefore, the maximum daily emissions are not a
summation of the daily emission rates of all phases.
3. BAAQMD's May 2011 Thresholds were invalidated by Alameda County Superior Court and
BAAQMD recommends using its 1999 Thresholds.
Table A-2: Construction Emissions-Revised Phase 4 (With Phase 4 Refinements
Construction Emissions d.
Construction Activities ' CO NOx PM10
Grubbing/Land Clearing 3.5 17.1 22.6 6.0 1.9
Gradin /Excavation 3.8 23.9 22.5 6.1 2.0
Draina e/Ut=ilit=ies/Sub rade 3.4 19.1 20.6 6.1 2.0
Paving 2.5 15.0 13.7 0.9 0.8
Maximum lbs/da ** 3.8 23.9 22.6 6.1 2.0
Total Tons/Project/Year 1 0.5 1 2.7 2.7 0.7 0.2
Thresholds of Significance
Pounds per Day 80 550 80 80 80
Tons per Project/Year 15 100 15 15 15
Significant Impact? No No No No No
Notes
1. The BAAQMD does not have a threshold for PM2.s; however,the same threshold for PM10 is used
herein.
2. Maximum daily emissions refers to the maximum emissions that would occur in one day. Not all
phases will be occurring concurrently; therefore, the maximum daily emissions are not a
summation of the daily emission rates of all phases.
3. BAAQMD's May 2011 Thresholds were invalidated by Alameda County Superior Court and
BAAQMD recommends using its 1999 Thresholds.
47
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Appendix B
Inventory of Trees to be Removed
City of Ukiah Recycled Water Project — Phase 4 Refinements
50
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November 1, 2018
Steve Brown
SMB Environmental, Inc.
P.O. Box 381
Roseville, CA 95661
Subject: Removal of Trees at City of Ukiah Municipal Golf Course as part of
the City's Recycled Water Project— Phase 4 Refinements Project
Dear Steve:
Thank you for the attached information that you provided regarding the removal of 17
trees at the City of Ukiah Municipal Golf Course (Golf Course) as part of the City's
Recycled Water Project — Phase 4 Refinements Project. The City has reviewed the type,
age, condition, and overall importance of all 17 of these trees and determined that these
trees are not of critical importance to the City and that the removal of these trees are not a
significant impact to the City and is not considered to be of any significant aesthetic,
cultural, and/or biological habitat importance.
Only one (1) of these trees of these trees (i.e. a Sequoia or California Redwood with a
17-inch diameter at breast height) would be potentially protected, pursuant to the City's
Tree preservation Ordinance. However, the City, as the Permitting Agency, has the
authority to grant exceptions to any proposed trimming and/or removal of trees within the
City limits. Given the abundance of Sequoia's within the City and surrounding area, the
City does not regard this tree as a significant aesthetic, cultural, and/or biological habitat
importance to the City. Further, the City does not require any mitigation for the
replacement of this lost tree. The Golf Course may well plant additional trees as part of
its overall design plans to improve aesthetics and/or playability of the golf course, but
replacement of this Sequoia or any of the other trees to be removed by the Phase 4
Refinements is not specifically required.
Thank you again for providing this information and bringing this matter to the attention
of the City. If you should have any questions, please feel free to contact me at (707) 467-
5712 or at swhit�citMfuih.co .
Sincerely,
Sean White, Water`and Sewer Director
300 Seminary Avenue• Ukiah - CA • 95482-5400
Phone: (707)463-6200 • Fax: (707)463-6204 -www.cityofukiah.com
Appendix C
Native American Consultation
City of Ukiah Recycled Water Project — Phase 4 Refinements
55
SMB
July 24, 2012
Ms. Debbie Treadway
Native American Heritage Commission
915 Capitol Mall, Room 364
Sacramento, CA 94612
Subject: Sacred Land Files and Native American Contact List Request for the City of Ukiah's
Proposed Recycled Water Project, Mendocino County
Dear: Ms.Treadway
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project. The Proposed Project would consist of the
approximately 9.4-miles of recycled water pipeline ranging in size from 16-8 inches in diameter from the
Ukiah Wastewater Treatment Plant to serve approximately 990 acres of agricultural and urban
landscape irrigation lands within the Ukiah Valley. The Proposed Project is located on the Ukiah,
California USGS 7.5 Minute Topographic Map and is essentially at or near Township 15 N., Range 12W.
MT. D. M. in Mendocino County, California.
We would appreciate your checking the Sacred Lands Files to see if there are any culturally sensitive
areas within the immediate project vicinity. We would also like to receive a list of Native American
organizations that may have knowledge in the area and we will attempt to contact them to solicit their
written input/concerns about the Proposed Project.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 56
SMB
July 13, 2012
Ms. Leigh Jordan, Coordinator
Northwest Information Center
150 Professional Center Drive, Suite E
Rohnert Park, CA 94928
Subject: Non-Confidential Records Search Request for the City of Ukiah's Proposed Recycled
Water Project, Mendocino County
Dear Ms.Jordan:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project. The City is seeking grant or loan funding from
the State Water Resources Control Board through the State Revolving Fund (SRF) Loan Program. The
Proposed Project would consist of the approximately 9.4-miles of recycled water pipeline, ranging in size
from 16-8 inches in diameter, from the existing Ukiah Wastewater Treatment Plant to serve
approximately 990 acres of agricultural and urban landscape irrigation lands within the Ukiah Valley.
The Proposed Project is located on the Ukiah, California USGS 7.5 Minute Topographic Map. Please see
attached Project Map of the proposed pipeline alignment.
We would appreciate your checking your records to see if there are any culturally sensitive areas within
the proposed project alignment or vicinity that could be affected by the construction of this proposed
project. We authorize 4 hours at the regular rate for now, but may also be willing to authorize the rapid
rate, depending on the time and costs.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 57
STATE_OF_CAL1EO_RNIA___ -_----_-_-----Edmund G.Brow -.0-0.votn0C.
NATIVE AMERICAN HERITAGE COMMISSION
915 CAPITOL MALL,ROOM 364
SACRAMENTO,CA 95814
(916)653-6251
Fax(916)657-5390
August 9, 2012
Steve Brown
SMB Environmental
P.O. Box 381
Roseville, CA 95661
Sent by Fax: N/A
Number of Pages: 4
Re: City of Ukiah's Proposed Recycled Water Project, Mendocino County.
Dear Mr. Brown:
A record search of the sacred land file has failed to indicate the presence of Native American
cultural resources in the immediate project area. The absence of specific site information in the
sacred lands file does not indicate the absence of cultural resources in any project area. Other
sources of cultural resources should also be contacted for information regarding known and
recorded sites.
Enclosed is a list of Native Americans individuals/organizations who may have knowledge of
cultural resources in the project area. The Commission makes no recommendation or
preference of a single individual, or group over another. This list should provide a starting place
in locating areas of potential adverse impact within the proposed project area. I suggest you
contact all of those indicated, if they cannot supply information, they might recommend others
with specific knowledge. By contacting all those listed, your organization will be better able to
respond to claims of failure to consult with the appropriate tribe or group. If a response has not
been received within two weeks of notification, the Commission requests that you follow-up with
a telephone call to ensure that the project information has been received.
If you receive notification of change of addresses and phone numbers from any of these
individuals or groups, please notify me. With your assistance we are able to assure that our
lists contain current information. If you have any questions or need additional information,
please contact me at (916) 653-4038.
Sin erely,
ieP1
r/Pilas-Treadway
Environmental Specialist III
58
Native American Contacts
Mendocino County
August 8, 2012
Coyote Valley Band of Porno Indians Manchester-Point Arena Rancheria
John Feliz Jr-Chairperson Nelson Pinola, Chairperson
P.O. Box 39/ 7901 Hwy 10, Pomo P.O. Box 623 Porno
Redwood Valley , CA 95470 Point Arena CA 95468t
johnfeliz2l @aol.com manptarenaghughes.net
(707) 485-8723 (707) 882-2788
(707) 485-1247 Fax (707) 882-3417 Fax
Guidiville Band of Porno Indians Noyo River Indian Community
Merline Sanchez, Chairperson Harriet L. Stanley-Rhoades
P.O. Box 339 Porno P.O. Box 91 North Coastal Pomo
Talmage CA 95481 Fort Bragg CA 95437
admin@�guidiville9.net noyojettyl Ca)earthlink.net
(707) 462-3682 (707) 964-2647
(707) 462-9183 - Fax
Hopland Band of Porno Indians Pinoleville Porno Nation
Shawn Padi, Chairperson Leona Willams, Chairperson
3000 Shanel Road \ 98 Shokowa 500 B Pinoleville Drive Pomo
Hopland , CA 95449 Sokow Ukiah , CA 95482
spadighoplandtribe.com Shanel tcouncil(z—bpinoleville-nsn.gov
(707) 472-2100, Ext 1405 Porno (707) 463-1454
(707) 463-6601 FAX
(707) 744-1506 - Fax
Laytonville Rancheria/Cahto Indian Tribe Pinoleville Pomo Nation
Christy Taylor, Chairperson Angela James, THPO
P.O. Box 1239 Cahto 500 B Pinoleville Drive Porno
Laytonville I CA 95454 Kato Ukiah I CA 95482
Chairwoman 9cahto.org Pomo david.s.edmondsggmail.com
(707) 984-6197 (707) 463-1454
(707) 984-6201 Fax (707) 463-6601 FAX
Laytonville Rancheria/Cahto Indian Tribe Pinoleville Pomo Nation
Atta P. Stevenson, Cultural Resources Dave Edmunds, Environmental Director
P.O. Box 1404 Cahto 500 B Pinoleville Drive Porno
Laytonville I CA 95454 Kato Ukiah , CA 95482
wtalkerl 01 @?yahoo.corn Pomo david.s.edmonds(Lbgmail.com
707-841-0058 (707) 463-1454
(707) 463-6601 FAX
This list is current only as of the date of this document.
Distribution of this list does not relieve any person of statutory responsibility as defined in Section 7050.5 of the Health and
Safety Code,Section 5097.94 of the Public Resources Code and Section 5097.98 of the Public Resources Code
This list is only applicable for contacting local Native Americans with regard to cultural resources for the proposed 59
City of Ukiah proposed Recycled Water project, Mendocino County
Native American Contacts
Mendocino County
August 8, 2012
Pinoleville Pomo Nation Redwood Valley Rancheria of Porno
Erika Williams, Section 106 Coordinator Zhao Qui, Cultural Resources Coordinator
500 B Pinoleville Drive Pomo 3250 Road I Porno
Ukiah I CA 95482 Redwood CA 95470
david.s.edmonds@�gmail.com redwood res 9 pacific.net
(707) 463-1454 (707)485-0361
(707) 463-6601 FAX Fax:(707) 485-5726
Potter Valley Tribe Redwood Valley Rancheria of Porno
Greg Young, Environmental Coordinator Steve Nevarez Jr., Environmental Coordinator
2251 South State Street Porno 3250 Road I Porno
Ukiah , CA 95482 Redwood CA 95470
(707) 462-1213 redwood res 9 pacific.net
(707) 462-1240 FAX (707)485-0361
Fax:(707) 485-5726
Potter Valley Tribe Round Valley Reservation/Covelo Indian Community
Salvador Rosales, Chairperson Kenneth Wright, President
2251 South State Street Pomo 77826 HWY 162 Yuki ; Nomlaki
Ukiah , CA 95482 Covelo , CA 95428 Pit River
pottervalleytribe 9 comcast.net (707) 983-6126 Porno
(707) 462-1213 (707) 983-6128 - Fax Concow
(707) 462-1240 - Fax Wailaki; Wintun
Redwood Valley Rancheria of Porno She Bel Na Band of Porno Indians
Elizabeth Hansen, Chairperson Dina Bowen-Welsh, Secretary
3250 Road I Porno PO Box 1613 Pomo
Redwood CA 95470 Fort Bragg CA 95437
redwoodres@pacific.net 707-964-8126
(707)485-0361
(707) 485-5726 - Fax
Redwood Valley Rancheria of Porno Sherwood Valley Rancheria of Porno
Lois Lockart, Tribal Administrator Michael Fitzgerral, Chairperson
3250 Road I Porno 190 Sherwood Hill Drive Porno
Redwood CA 95470 Willits I CA 95490
redwoodres@pacific.net svradministrator@sbcglobal.net
(707)485-0361
Fax:(707) 485-5726 (707) 459-9690
(707) 459-6936 - Fax
This list is current only as of the date of this document.
Distribution of this list does not relieve any person of statutory responsibility as defined in Section 7050.5 of the Health and
Safety Code,Section 5097.94 of the Public Resources Code and Section 5097.98 of the Public Resources Code
This list is only applicable for contacting local Native Americans with regard to cultural resources for the proposed 60
City of Ukiah proposed Recycled Water project, Mendocino County
Native American Contacts
Mendocino County
August 8, 2012
Sherwood Valley Rancheria of Porno Yokayo Tribe
Talisha Melluish, Cultural Resource Specialist Chairperson
190 Sherwood Hill Drive Porno P.O. Box 362 Pomo
Willits , CA 95490 Talmadge CA 95481
(707) 459-9690
(707) 459-6936 - Fax
Sherwood Valley Rancheria of Pomo
Hillary Renick, THPO
190 Sherwood Hill Drive Pomo
Willits , CA 95490
(707) 459-9690
(707) 459-6936 - Fax
Stewarts Point Rancheria
Ralph Sepulveda, Chairperson
1420 Guerneville Road, Ste 1 Pomo
Santa Rosa , CA 95403
ralph(�Pstewartspointrancheria.
(707) 591-0580-voice
(707) 591-0583 - Fax
Stewarts Point Rancheria
Nina Hapner, Environmental Planning Department
1420 Guerneville Road, Ste 1 Porno
Santa Rosa , CA 95403
n i n a g stew arts po i nt.co m
(707) 591-0580 extl 07
(707) 591-0583 FAX
Stewarts Point Rancheria THPO
Emilio Valencia, Tribal Historic Perservation Officer
1420 Guerneville Road, Ste 1 Porno
Santa Rosa , CA 95403
(707) 591-0580 EXT 105
(707) 591-0583 FAX
This list is current only as of the date of this document.
Distribution of this list does not relieve any person of statutory responsibility as defined in Section 7050.5 of the Health and
Safety Code,Section 5097.94 of the Public Resources Code and Section 5097.98 of the Public Resources Code
This list is only applicable for contacting local Native Americans with regard to cultural resources for the proposed 61
City of Ukiah proposed Recycled Water project, Mendocino County
E101I ONMINTAL
August 17, 2012
John Feliz Jr. Chairperson
Coyote Valley Band of Pomo Indians
P.O. Box 39/7901 Hwy 10
Redwood Valley CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Mr. Feliz:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 62
EIO'IRONMINTAL
August 17, 2012
Merline Sanchez, Chairperson
Guidiville Band of Pomo Indians
P.O. Box 339
Talmage, CA 95481
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Merline Sanchez:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 63
E101I ONMINTAL
August 17, 2012
Shawn Padi, Chairperson
Hopland Band of Pomo Indians
3000 Shanel Road/98
Hopland, CA 95449
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Shawn Padi:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 64
E101I ONMINTAL
August 17, 2012
P. Stevenson, Cultural Resources
Laytonville Rancheria/Cahto Indian tribe
P.O. Box 1239
Laytonville, CA 95454
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear P. Stevenson:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 65
E101I ONMINTAL
August 17, 2012
Christy Taylor, Chairperson
Laytonville Rancheria/Cahto Indian tribe
P.O. Box 1239
Laytonville, CA 95454
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Christy Taylor:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 66
E101I ONMINTAL
August 17, 2012
Nelson Pinola, Chairperson
Manchester-Point Arena Rancheria
P.O. Box 623
Point Arena, CA 95468
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Nelson Pinola:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 67
SMB
FNIVIRON MFNTAIL
August 17, 2012
Harriet L. Stanley-Rhoades
Noyo River Indian Community
P.O. Box 91
Fort Bragg, CA 95437
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Harriet L. Stanley-Rhoades:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 68
SMB
FNIVIRON MFNTAIL
August 17, 2012
Dave Edmonds, Environmental Director
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Dave Edmonds:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 69
SMB
FNIVIRON MFNTAIL
August 17, 2012
Erika Williams, Section 106 Coordinator
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Erika Williams:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 70
SMB
FNIVIRON MFNTAIL
August 17, 2012
Angela James,THPO
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Angela James:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 71
SMB
FNIVIRON MFNTAIL
August 17, 2012
Leona Williams, Chairperson
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Leona Williams:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 72
SMB
E HViRO NMENTAL
August 17,2012
Dave Edmonds, Environmental Director
Angela James,THPO
Leona Williams,Chairperson
Erika Williams,Section 106 Coordinator
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah,CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed City of
Ukiah Recycled Water Project,Mendocino County
Dear Pinoleville Pomo Nation:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental documentation for its
proposed Recycled Water Project (Proposed Project). The Proposed Project would primarily consist of the
construction of an approximately 9.4-mile pipeline system to serve a combined set of agricultural and urban
landscape irrigation demands in the Ukiah Valley with approximately 1,375 acre-feet per year (afy) of tertiary
treated recycled water from the City's existing Ukiah Wastewater Treatment Plant (UWWTP) that meets the
requirements for disinfected tertiary recycled water"unrestricted use"as defined in California Code of Regulations
(CCR), Title 22, Sections 60301 through 60355. The pipeline system would be primarily located within existing
paved City roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us with a list
of Native American individuals and organizations that may have knowledge of cultural resources in the project
area. As a result,we are requesting that you please provide us with any information you may have about cultural
resources or sites in the project area so that we can determine ways to protect those sites, including archeological
sites and other locations of special value to Native Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any questions,
please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
;g
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 73
SMB
FNIVIRON MFNTAIL
August 17, 2012
Greg Young, Environmental Coordinator
Potter Valley Tribe
2251 South State Street
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Greg Young:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 74
SMB
FNIVIRON MFNTAIL
August 17, 2012
Salvador Rosales, Chairperson
Potter Valley Tribe
2251 South State Street
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Salvador Rosales:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
f
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 75
SMB
FNIVIRON MFNTAIL
August 17, 2012
Elizabeth Hansen, Chairperson
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Elizabeth Hansen:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 76
SNAB
INfl RONMENTAll.
August 17, 2012
Steve Nevarez Jr., Environmental Coordinator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Steve Nevarez Jr.:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 77
SMB
FNIVIRON MFNTAIL
August 17, 2012
Zhao Qui, Cultural Resources Coordinator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Zhao Qui:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 78
SNAB
INfl RONMEEdTM.
August 17, 2012
Lois Lockhart,Tribal Administrator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Lois Lockhart:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 afy of tertiary treated recycled water from the City's existing Ukiah Wastewater
Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary recycled water
"unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections 60301 through
60355. The pipeline system would be primarily located within existing paved City roadways and
agricultural service roads through the Ukiah Valley east of Highway 101 and west of the Russian River.
Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 79
SNAB
INfl RONMENTAll.
August 17, 2012
Kenneth Wright, President
Round Valley Reservation/Covelo Indian Community
77826 Hwy 162
Covelo, CA 95428
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Kenneth Wright:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�1/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 80
SNAB
INfl RONMENTAII.
August 17, 2012
Dina Bowen-Welsh, Secretary
She Bel Na Band of Pomo Indians
P.O. Box 1613
Fort Bragg, CA 95437
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Dina Bowen-Welsh:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 81
SNAB
INfl RONMENTAII.
August 17, 2012
Dina Bowen-Welsh, Secretary
She Bel Na Band of Pomo Indians
P.O. Box 1613
Fort Bragg, CA 95437
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Dina Bowen-Welsh:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 82
SMB
FNIVIRON MFNTAIL
August 17, 2012
Michael Fitzgerral, Chairperson
Sherwood Valley Rancheria of Pomo
190 Sherwood Hill Drive
Willits, CA 95490
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Michael Fitzgerral:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 83
SNAB
INfl RONMENTAll.
August 17, 2012
Ralph Sepulveda, Chairperson
Stewarts Point Rancheria
1420 Guerneville Road, Ste 1
Santa Rosa, CA 95403
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Ralph Sepulveda:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 84
SNAB
INfl RONMENTAII.
August 17, 2012
Emilio Valencia,Tribal Historic Preservation Officer
Stewarts Point Rancheria
1420 Guerneville Road, Ste 1
Santa Rosa, CA 95403
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Emilio Valencia:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 85
SNAB
INfl RONMENTAII.
August 17, 2012
Chairperson
Yokayo Tribe
P.O. Box 362
Talmage, CA 95481
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Chairperson:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 86
E101I ONMINTAL
August 17, 2012
John Feliz Jr. Chairperson
Coyote Valley Band of Pomo Indians
P.O. Box 39/7901 Hwy 10
Redwood Valley CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Mr. Feliz:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 87
EIO'IRONMINTAL
August 17, 2012
Merline Sanchez, Chairperson
Guidiville Band of Pomo Indians
P.O. Box 339
Talmage, CA 95481
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Merline Sanchez:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 88
E101I ONMINTAL
August 17, 2012
Shawn Padi, Chairperson
3000 Shanel Road/98
Hopland, CA 95449
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Shawn Padi:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 89
SNAB
INfl RONMENTAII.
August 17, 2012
Chairperson
Yokayo Tribe
P.O. Box 362
Talmage, CA 95481
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Chairperson:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 90
SNAB
INfl RONMENTAII.
August 17, 2012
Emilio Valencia,Tribal Historic Preservation Officer
Stewarts Point Rancheria
1420 Guerneville Road, Ste 1
Santa Rosa, CA 95403
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Emilio Valencia:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 91
SNAB
INfl RONMENTAll.
August 17, 2012
Ralph Sepulveda, Chairperson
Stewarts Point Rancheria
1420 Guerneville Road, Ste 1
Santa Rosa, CA 95403
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Ralph Sepulveda:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 92
SNAB
INfl RONMENTAll.
August 17, 2012
Nina Hapner, Environmental Planning Department
Stewarts Point Rancheria
1420 Guerneville Road, Ste 1
Santa Rosa, CA 95403
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Nina Hapner:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 93
SNAB
INfl RONMENTAII.
August 17, 2012
Hillary Renick,THPO
Sherwood Valley Rancheria of Pomo
190 Sherwood Hill Drive
Willits, CA 95490
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Hillary Renick:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 94
SNAB
INfl RONMENTAll.
August 17, 2012
Talisha Melluish, Cultural Resource Specialist
Sherwood Valley Rancheria of Pomo
190 Sherwood Hill Drive
Willits, CA 95490
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Talisha Melluish:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 95
SMB
FNIVIRON MFNTAIL
August 17, 2012
Michael Fitzgerral, Chairperson
Sherwood Valley Rancheria of Pomo
190 Sherwood Hill Drive
Willits, CA 95490
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Michael Fitzgerral:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 96
SNAB
INfl RONMENTAII.
August 17, 2012
Dina Bowen-Welsh, Secretary
She Bel Na Band of Pomo Indians
P.O. Box 1613
Fort Bragg, CA 95437
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Dina Bowen-Welsh:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 97
SNAB
INfl RONMENTAll.
August 17, 2012
Kenneth Wright, President
Round Valley Reservation/Covelo Indian Community
77826 Hwy 162
Covelo, CA 95428
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Kenneth Wright:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�1/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 98
SNAB
INfl RONMEEdTM.
August 17, 2012
Lois Lockhart,Tribal Administrator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Lois Lockhart:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 afy of tertiary treated recycled water from the City's existing Ukiah Wastewater
Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary recycled water
"unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections 60301 through
60355. The pipeline system would be primarily located within existing paved City roadways and
agricultural service roads through the Ukiah Valley east of Highway 101 and west of the Russian River.
Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 99
SMB
FNIVIRON MFNTAIL
August 17, 2012
Zhao Qui, Cultural Resources Coordinator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Zhao Qui:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 100
SNAB
INfl RONMENTAll.
August 17, 2012
Steve Nevarez Jr., Environmental Coordinator
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Steve Nevarez Jr.:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
(_� ",�/_e,
4
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 101
SMB
FNIVIRON MFNTAIL
August 17, 2012
Elizabeth Hansen, Chairperson
Redwood Valley Rancheria of Pomo
3250 Road I
Redwood, CA 95470
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Elizabeth Hansen:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 102
SMB
FNIVIRON MFNTAIL
August 17, 2012
Greg Young, Environmental Coordinator
Potter Valley Tribe
2251 South State Street
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Greg Young:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 103
SMB
FNIVIRON MFNTAIL
August 17, 2012
Salvador Rosales, Chairperson
Potter Valley Tribe
2251 South State Street
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Salvador Rosales:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
f
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 104
SMB
E HViRO NMENTAL
August 17,2012
Dave Edmonds, Environmental Director
Angela James,THPO
Leona Williams,Chairperson
Erika Williams,Section 106 Coordinator
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah,CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed City of
Ukiah Recycled Water Project,Mendocino County
Dear Pinoleville Pomo Nation:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental documentation for its
proposed Recycled Water Project (Proposed Project). The Proposed Project would primarily consist of the
construction of an approximately 9.4-mile pipeline system to serve a combined set of agricultural and urban
landscape irrigation demands in the Ukiah Valley with approximately 1,375 acre-feet per year (afy) of tertiary
treated recycled water from the City's existing Ukiah Wastewater Treatment Plant (UWWTP) that meets the
requirements for disinfected tertiary recycled water"unrestricted use"as defined in California Code of Regulations
(CCR), Title 22, Sections 60301 through 60355. The pipeline system would be primarily located within existing
paved City roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us with a list
of Native American individuals and organizations that may have knowledge of cultural resources in the project
area. As a result,we are requesting that you please provide us with any information you may have about cultural
resources or sites in the project area so that we can determine ways to protect those sites, including archeological
sites and other locations of special value to Native Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any questions,
please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
;g
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 105
SMB
FNIVIRON MFNTAIL
August 17, 2012
Leona Williams, Chairperson
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Leona Williams:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 106
SMB
FNIVIRON MFNTAIL
August 17, 2012
Angela James,THPO
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Angela James:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 107
SMB
FNIVIRON MFNTAIL
August 17, 2012
Erika Williams, Section 106 Coordinator
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Erika Williams:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 108
SMB
FNIVIRON MFNTAIL
August 17, 2012
Dave Edmonds, Environmental Director
Pinoleville Pomo Nation
500 B Pinoleville Drive
Ukiah, CA 95482
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Dave Edmonds:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 109
SMB
FNIVIRON MFNTAIL
August 17, 2012
Harriet L. Stanley-Rhoades
Noyo River Indian Community
P.O. Box 91
Fort Bragg, CA 95437
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Harriet L. Stanley-Rhoades:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 1 1 0
E101I ONMINTAL
August 17, 2012
Nelson Pinola, Chairperson
Manchester-Point Arena Rancheria
P.O. Box 623
Point Arena, CA 95468
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Nelson Pinola:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 � � �
E101I ONMINTAL
August 17, 2012
Christy Taylor, Chairperson
Laytonville Rancheria/Cahto Indian tribe
P.O. Box 1239
Laytonville, CA 95454
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear Christy Taylor:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 1 1 2
E101I ONMINTAL
August 17, 2012
P. Stevenson, Cultural Resources
Laytonville Rancheria/Cahto Indian tribe
P.O. Box 1239
Laytonville, CA 95454
Subject: Request for Information Regarding Known Cultural Resources Sites for the Proposed
City of Ukiah Recycled Water Project, Mendocino County
Dear P. Stevenson:
SMB Environmental, Inc. (SMB) is assisting the City of Ukiah (City) prepare environmental
documentation for its proposed Recycled Water Project (Proposed Project). The Proposed Project
would primarily consist of the construction of an approximately 9.4-mile pipeline system to serve a
combined set of agricultural and urban landscape irrigation demands in the Ukiah Valley with
approximately 1,375 acre-feet per year (afy) of tertiary treated recycled water from the City's existing
Ukiah Wastewater Treatment Plant (UWWTP) that meets the requirements for disinfected tertiary
recycled water "unrestricted use" as defined in California Code of Regulations (CCR), Title 22, Sections
60301 through 60355. The pipeline system would be primarily located within existing paved City
roadways and agricultural service roads through the Ukiah Valley east of Highway 101 and west of the
Russian River. Please see attached Project Map.
The Native American Heritage Commission was contacted about the Proposed Project and provided us
with a list of Native American individuals and organizations that may have knowledge of cultural
resources in the project area. As a result, we are requesting that you please provide us with any
information you may have about cultural resources or sites in the project area so that we can determine
ways to protect those sites, including archeological sites and other locations of special value to Native
Americans.
Thank you for your cooperation and assistance. I look forward to your earliest possible reply. If any
questions, please feel free to contact me at 916-517-2189 or at steve@smbenvironmental.com.
Sincerely,
Steve Brown
Principal
P.O. Box 381 Roseville,CA 95661 www.smbenviromental.com 916-517-2189 1 1 3
F
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Legend Figure 1
Proposed Pipeline Landscape Parcels PROPOSED PROJECT/ACTION
12"and larger Agricultural Parcels CITY OF UKIAH
�8"and smaller RECYCLED WATER PROJECT
INITIAL STUDY/
MITIGATED NEGATIVE DECLARATION 114
Responses From Native American Tribes
115
e;§ S
August 21, 2912
Steve Brown, Principal
SMB Environmental
PO Lox 381
Roseville, CA 96661
RE: Request for Information Regarding Known Cultural Resources Sites for the
Proposed City of Ukiah Recycled Water Project, Mendocino County
Dear Mr. Brown:
'This, letter is in response to your August 17, 2112 correspondence regarding the request
for information on the areas that are known cultural resources sites in the area of the
proposed Ukiah Recycled Water Project. Extensive and aggressive natural resources
extraction and construction activities have occurred throughout the indigenous territories
of the Pomo peoples for the last 166+ years, leaving many ancestral villages, sacred
sites, places of worship, and burial places desecrated.
California had the densest pre-contact population of any place now within the United
States. The areas of potential effect are not located on/near the aboriginal territory
boundaries of the Sherwood Valley Rancheria (Tribe). However, the project lies within
the aboriginal boundaries of the Yokayo Rancheria who may have additional comments
regarding this project
The Tribe appreciates your communication efforts. If you have any further questions or
additional commer nts, please contact Talisha Melluish, Cultural Resource Specialist, at
(797) 469-1039 or email atiieRNoo �/ lle!la RAA(t)glruaul o'rb.
Sincerely,
Michael Fitzgerral f
Tribal Chairperson
cc: Sherwood Valley Cultural Committee
Scarlett Carmona, Tribal Administrator
Hillary Renick, Tribal Historic Preservation Officer
Pile
116
190 Sherwood Hill Drive Willits, California 95499
(767) 459-9699 a Fax (707) 459-6936
7
ATTACHMENT 4
RESOLUTION NO. 2018-
RESOLUTION OF THE CITY OF UKIAH ADOPTING AN ADDENDUM TO THE ADOPTED INITIAL
STUDY/MITIGATED NEGATIVE DECLARATION IN ACCORDANCE WITH THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT FOR THE CITY'S RECYCLED WATER PROJECT— PHASE 4
REFINEMENTS
WHEREAS, prior to the adoption of this resolution, the City of Ukiah (City) prepared an Initial
Study/Mitigated Negative Declaration (IS/MND) on the City's Recycled Water Project pursuant to the
California Environmental Quality Act 1970, as amended (CEQA), and state and local guidelines
implementing CEQA; and
WHEREAS, the purpose of the Recycled Water Project is to replace/augment existing water supplies
in Ukiah Valley in Mendocino County, California;
WHEREAS, recycled water use within the Ukiah Valley would offset existing and future water
demands for irrigation and frost protection of agricultural land, and in doing so, would support the
local agricultural industry;
WHEREAS, recycled water would also offset urban irrigation demands, ease storage limitations at
the Ukiah Wastewater Treatment Plant (UWWTP), and reduce treated wastewater discharges to the
Russian River.; and
WHEREAS, the City adopted the IS/MND and approved the Recycled Water Project (SCH
#2013032072) on June 5, 2013; and
WHEREAS, the Recycled Water Project consists of 4 Phases for construction; and
WHEREAS, Phases 1-3 are currently under construction and almost complete; and
WHEREAS, many of the details for the Phase 4 storage requirements were not known in 2012 and
2013, the City would now like to add additional storage as part of the Phase 4 construction activities;
and
WHEREAS, this Addendum assesses the Proposed Phase 4 Refinements to the original Phase 4
activities of the Recycled Water Project, which include the addition of a 1 million gallon (MG) Storage
Tank with a 300-hp booster pump station and 4 small lined lakes and 250-hp booster pump station
at the City's Municipal Golf Course for irrigation at/the golf course with recycled water.; and
WHEREAS, the City is the lead agency on the Proposed Phase 4 Refinements, and the City Council
is the decision-making body for the Proposed Phase 4 Refinements; and
WHEREAS, this Addendum is an informational document and is intended to be used by the City
under Public Resources Code section 21166 and the related CEQA Guidelines, specifically sections
15162 through 15164; and
WHEREAS, the conclusion of this Addendum is that the proposed changes will not result in new
significant impacts, substantially increase the severity of previously disclosed impacts or involve any
of the other conditions related to changed circumstances or new information that can require a
subsequent or supplemental EI R under Public Resources Code section 21166 and CEQA Guidelines
118
Page 1 of 2
ATTACHMENT 5
section 15162 beyond those impacts and conditions already identified in the City's Public Draft and
Final IS/MND (SCH #2013032072), which was certified and approved by the City on June 5, 2013;
and
WHEREAS, an Addendum is the appropriate level of CEQA analysis and the appropriate method of
amending the June 5, 2013 Adopted IS/MND, pursuant to Sections 15162 and 15164 of the CEQA
Guidelines, and
WHEREAS, the City voluntarily provided for a 15-day comment period with the State Clearinghouse
and received one written comment letter from the California Department of Fish and Wildlife on this
Addendum and responded to their comment in the attached Final CEQA Addendum #3 for the
Proposed Phase 4 Refinements.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF UKIAH DOES
RESOLVE, DECLARE, DETERMINE AND ORDER THE FOLLOWING:
SECTION 1. The City Council has: (1) independently reviewed and analyzed the CEQA
Final Addendum and other information in the record and has considered the information contained
therein prior to acting upon or approving the Proposed Phase 4 Refinements; (2) the CEQA
Addendum to the Initial Study/Mitigated Negative Declaration prepared for the Proposed Phase 4
Refinements has been completed in compliance with CEQA and is consistent with State and local
guidelines implementing CEQA; and (3) the Addendum represents the independent judgment and
analysis of the City as lead agency for the Proposed Phase 4 Refinements. The City designates the
City's Public Works Director as the custodian of documents and records of proceedings on which this
decision is based.
SECTION 2. The City Council does hereby adopt the Addendum to the Initial
Study/Mitigated Negative Declaration prepared for the Proposed Phase 4 Refinements. The
Addendum, Final Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and
Reporting Program are: (1) on file with the City at its Public Works Department at 300 Seminary
Avenue, Ukiah; and (2) available for inspection by any interested party.
SECTION 3. The City Council hereby authorizes the Director of Public Works or his
designee to file a Notice of Determination with the State Clearinghouse and the Mendocino County
Clerk-Recorder for this Addendum.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Ukiah at a regular
meeting held on December 5, 2018.
AYES:
NOES:
ABSENT:
ABSTAIN:
,Mayor
ATTEST:
Kristine Lawler, City Clerk
119
Page 2 of 2
Agenda Item No.: 13a
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Direction to Staff Regarding Resolution No. 2018-19, Related to the Washington
Street Bicycle Lanes Project.
DEPARTMENT: Comrnunity_Oeweloprnent PREPARED BY: Craig Schlatter
ATTACHMENTS:
Attachmentl-CCReso|ution Rescinding Reso No. 2018-19
Attachment 2-CC Reso No. 2018-19 Removing On-street Parking on Washington Ave
Summary: The City Council will discuss and provide direction to Staff regarding Resolution No. 2018-19, related
b» the Washington Street Bicycle Lanes project.
Background:At its meeting on July 18, 2018, the City Council approved a resolution establishing a no parking
zone on the north side of Washington Street between State Street and Dora Street. The no parking designation
was recommended by the Traffic Engineering Committee to accommodate class 11 bicycle lanes on both sides
ofWashington Street between Dora Street and State Street.
At the July 18, 2018, meeting, some Washington Street residents and property owners spoke against the no
parking designation and changing the proposed bicycle lanes from o|aoo |||, as specified inthe City's Bicycle
and Pedestrian Master Plan adopted byCity Council on April 20. 2010. to o|aoo ||. Others who appeared at the
July 18. 2O18. meeting spoke infavor ofthe TEC recommendations.
RECOMMENDED ACTION: 1) Direct that Resolution No. 2018-19 be rescinded; and 2) direct that Staff adequately
document the California Environmental Quality Act review process related to the Washington Street Bicycle
Lanes before any additional Council action related tothe project.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: David Rapport, City Attorney;Tim Erikoen, Public Works Director
Discussion: City staff is concerned that compliance with the California Environmental Quality Act (CEQA) has
not been adequately documented in connection with the no parking designation and the street striping to create
the class II bicycle lanes. Under CEQA, determining whether a project is subject to a statutory or categorical
exemption from CEQA compliance or certifying any required environmental documents for non-exempt projects
should occur before the project is approved. For this reason and to ensure the CEQA process is adequately
documented prior to City Council initiating action on the project, staff is requesting that Council rescind
Resolution No. 2018-19, which designated the north side of Washington Street between Dora and State Streets
as a no parking zone.
The resolution to rescind Resolution No. 2018-19 is attached as Attachment 1. Resolution No. 2018-19 is
attached as Attachment 2.
After staff has documented CEQA compliance, the matter will be scheduled for a future City Council meeting.
2
2
Attachment 1
RESOLUTION NO. 2018-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
RESCINDING RESOLUTION NO. 2018-19 TO REINSTATE ON-STREET
PARKING ON THE NORTH SIDE OF WASHINGTON AVENUE BETWEEN
SOUTH STATE STREET AND SOUTH DORA STREET
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11,
Chapter 1, Division 8 of the Ukiah City Code; and
WHEREAS, on July 18, 2018, the City Council adopted Resolution No. 2018-19 to establish a
no parking zone on the north side of Washington Avenue between S. State St. and S. Dora St.;
and
WHEREAS, the City intends to determine the application of the California Environmental Quality
Act to the project before making a decision on such designation and related designation of
bicycle lanes on the same segment of Washington Street;
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah
rescinds Resolution No. 2018-19 and reinstates on street parking on the north side of
Washington Avenue between S. State St. and S. Dora St.
PASSED AND ADOPTED this 5th day of December 2018, by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Kristine Lawler, City Clerk
3
Attachment 2
RESOLUTION NO. 2018-19
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REMOVING ON-STREET
PARKING ON THE NORTH SIDE OF WASHINGTON AVENUE BETWEEN SOUTH STATE
STREET AND SOUTH DORA STREET
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1,
Division 8 of the Ukiah City Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request to
establish a no parking zone on the north side of Washington Avenue between S. State St. and S.
Dora St. at its meeting on July 10, 2018; and
WHEREAS, the Traffic Engineer recommends the request to establish a no parking zone on the
north side of Washington Avenue between S. State St. and S. Dora St.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah does
establish a no parking zone on the north side of Washington Avenue between S. State St. and S.
Dora St. The City Engineer shall direct installation of signage and curb painting as necessary;
PASSED AND ADOPTED this 118t'" day of July 2018, by the following roll call vote:
AYES: Councilmembers Brown, Mulheren, and Mayor Doble
NOES, Councilmembers Scalmanini and Crane,
ABSENT: None
ABSTAIN: None
k'6v i nDob,16 Mayor
ATTEST:
Kristine Lawler, City Clerk
4
Agenda Item No.: 13b
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Discussion and Possible Action Regarding the Fiscal Year 2019-20 Budget Development
DEPARTMENT: Finance PREPARED OapnineHanis
ATTACHMENTS:
Attachment l Budget Schedule, 19-20
Summary: Council will receive and consider the City's operating and capital budget development and adoption
schedule for the 2O19-2Ofiscal year.
Background: California law requires that an annually approved appropriation plan be considered for all local
governmental entities. Most produce abudget b» satisfy that requirement. The City ofUkiah will be
implementing a budget document for the 2019-20 fiscal year built on best practices, focused on clarity, and
presented at the highest level of quality per the guidelines of the Government Finance Officers Association.
Discussion: Preparation for the 2O19-2Obudget has already begun. Staff assigned b» the budget development
task force include the City Manager, Sage Sangiaoomo; Human Resources and Risk Management Direotor,
Sheri Mannion; the Finance Direob»r, Daniel Buffalo; the Procurement Manager, Mary Horger; and Management
Analyst for the Finance Department, Daphine Harris. Mo. Harris will be the principal team member charged
with managing the details of this process and will be the primary budget-related contact for all Staff and the
Council.
RECOMMENDED ACTION: Approve the budget development schedule for the 2019-20 fiscal year.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
A sound, well-managed budget for a governmental entity is a living document. It is subject to regular review and
amendment, is clear and understandable, is scrutinized frequently, and its development thoughtfully planned
and executed. The City of Ukiah's 2019-20 budget will exhibit these characteristics, starting with planning. The
attached schedule (Attachment#1) outlines the development process, key dates, and milestones. The following
are those of note:
January 30, 2019. City Council will hold a special meeting as the Budget Kick-off. The purpose of this is to
identify the areas of service delivery, operations, capital improvement, and special projects that Council
considers to be most critical, important, and desirable for the coming year. To engage the public, Staff is
considering ways to gauge public sentiment parallel to that of the Council's.
April 1 - 12. Departments will begin meet with Finance and the City Manager on budget requests. Finance will
receive those numbers and begin analysis comparing it to revenue forecasts. Second round meetings will be
scheduled as needed.
May 29. Council will hold a special meeting/workshop. The purpose of this workshop will be to present council
with an overview of the proposed budget, discuss changes from the prior year, and take questions and
requests from Council.
This schedule is comprehensive yet flexible. Dates may change as unforeseen challenges arise that require
time to address. Knowing this going into the process creates the right frame of mind for everyone involved in
developing what will be an end product that will be indelibly beneficial to Staff, Council, and the community.
2
2
Attachment 1
`r,
Budget Development Schedule
Fiscal Year: 2019-20
Completion
Activity Tasks Start Date Date
• Budget Memo released
Budget Memo and 0 Budget Schedule released
Schedule Release 5-year CIP worksheet released December 10 December 10
• Narrative,Objectives,Accomplishments update
• 5-year CIP update
IVi�:uic°5�:floi,y Training 0 Department Narrative Development December 10 December 10
-Office 365 0 Additional training week of December 17,if
necessary
IVi�:uic°5�:floi,y Budget 0 Computer Lab—Set up in Conference Room 3 for
training—Munis Central budget entry training/refresher January 14 January 15
Budget 0 Munis module will be open for entry
Mid-year Review 0 18/19 review and discussion
January 16
• 18/19 5-year CIP updates
5-year CIP updates 0 19/20 5-year requests January 113
• All CIP narrative
• Budget 101 —including CIP
• Review Council's Strategic Plan
5-Year CIP Review
Budget Kick-Off& Receive council/community communication
( City Council Discuss priorities for the fiscal year January 30
Special Meeting) 0Discuss&review capital and special projects
Review proposed 19/20 CIP requests
• 18/19 Accomplishments
Department Narrative 19/20 Objectives January 311
• Departmental Narrative
Department initiation • Schedule budget meetings with Departments
Distribute budget workbooks
• UVFA Begin budget planning February 1 February 28
• UVSD
• Start drafting MOU's with UVSD for Capital Projects
City Council update on
Objectives and 0 City Manager's Office
Accomplishments 0 Airport February 6
(Regular City 0 Police Department
Council Meeting)
City Council update on Finance
Objectives and Fire Department
Accomplishments February 20
(Regular City Water Resources
Council Meeting)
Personnel Requests 0 Personnel changes and requests due to HR March f
Personnel Review Personnel changes and requests reviewed by the March 15
City Manager
• Departments finish building budget in Central
Department Budget Budget Module March 2
entry 0 Any updates to Accomplishments/Objectives
Finance Department Rev 11/30/2018 3
1,
Completion
Activity Tasks Start Date Date
City Council update on
Objectives and 0 Human Resources
Accomplishments 0 Community Services March 6
(Regular City 0 Electric Utility Department
Council Meeting)
• Review appropriation requests
. Meet with Finance for discussion/analysis
City Manager review of 0 Finance to conduct preliminary revenue forecasts March 12 March 29
budget requests for all major funds
City Council update on
Objectives and Community Development
Accomplishments • Public Works March 20
(Regular City
Council Meeting)
Reconciled Budget First-round budget meetings with Departments and
Meetings with City CM/Finance Discussion of appropriation requests April 1 April 12
Manager Finalize initial appropriation requests
. Second-round will be scheduled as needed
Budget Training and 0Review/discussion of Budget Development Status
Review with Council 0 Review/discussion of 5-year CIP as proposed on
(Regular City January 30 Council feedback April 17
Council Meeting)
. Draft budget to UVSD
Draft Budget 0 UVSD draft budget due to the City
Draft budget to UVFA April 30
• Finalize revenue estimates
Finalize Draft Budget Complete special revenue funds and trust/agency
Document funds May May 31
. Circulate for review/edits
Budget Hearing with 0 Overview presentation of budget proposal
Council (Special 0 Discussion of changes from prior year May 29 May 29
meeting/Workshop) 0 Take questions and requests from Council
. UVSD comments on proposed budget due to the
Draft budget City
comments City comments on proposed budget due to UVSD May 30
• Meetings to be scheduled between City&UVSD as
needed
Budget Hearing (cont) -
Department 0 Department presentation
presentations Discussion and Q&A June 6 Juno
(Special City Council Take requests and revisions xe�„��ry)
Meetings)
Budget Hearing (cont)
Department Department presentation
presentations Discussion and Q&A Junno 10 Juno I I
II no co,,vny Take requests and revisions (11”Ino(-:o I'Y) (11noc o,v::ny)
(Special City Council
Meetings)
Budget Hearing (cont)
Adoption of either final Final Q&A
or tentative June 19 June 19
(Regular City Adoption-tentative or final
Council Meeting)
Finance Department Rev 11/30/2018 4
1,
BudgetHearing,il"
x^c:O„V::fi,y 0 Final Q&A Ju no 216
(Special City Council 0 Adoption/continuation of 19/20 budget (11”inu c o,,vny)
Meeting)
Finance Department Rev 11/30/2018 5
Agenda Item No.: 13c
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: First Quarter Financial Report Presentation.
DEPARTMENT: Finance PREPARED Daniel Buffalo
ATTACHMENTS:
Attachment l First Quarter Financial Report, 2018-19
Summary: This presentation will cover the financial activities and position of all City governmental and
proprietary (enterprise and internal service) funds through September 30, 2018.
Background: Regular reporting on the financial results of the City is a standing objective of the Finance
Department. This presentation is designed to be brief but informative, reporting onthe financial activities -
including budget-to-actual results - and ending positions of all City governmental and proprietary funds as of
September 3O. 2O18.
Discussion: The First Quarter Financial Report document io attached as Attachment 1 and can be found online
athttpo:Hioouu.00m/oib/ofukiah-finanoedepartment/d000/quarter|y_report 2O18-19.
RECOMMENDED ACTION: Receive presentation onthe City's first quarter financial results.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager; Daphine Harris, Management Anal yst/Accou ntant
ATTACHMENT ENT.1
1 f
Ukiah
i
J ,
X
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4 �;r�
ATTACHMENT 1
Quarterly Financial Report
First Quarter, 2018-19
3
ATTACHMENT
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. ��. `^`_ Highlights
�� �� ��
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Highlights 5
Financial Summary 7
Financial Statements and Schedules 8
Notes toFinancial Statements 28
Ukiah City Council and Treasurer 29
City Executive Management Team 50
City Contact Information 51
This report was prepared bymembers ofthe Finance Department team:
Daniel Buffalo, Finance Director
Mary Horger, Procurement Manger
DophineHorris' MonogementAno|yst-Finonce
4
ATTACHMENT
�(� [l� ��°�����°������
. ��. `^~^ Highlights
Highlights&=t=
°��«� �-Yh/ mmm
bUd��f � � ,
~ �K���0}��� �� ���U� ���U�0}n�
CO���]rehG/nS/YG/ Purpose ~^ ^^^ Report
^^
policy This report isintended toprovide City monogementthe city council, and the community o
document and general update onthe Mactivities quarterly In
oddi�ontoproviding Mnoncio|infonno�onitprovides onono�veoropero�ono| high|igh� n�eont
�]���C/���� /]/�� togive context tothe numbers, charts, and graphs found throughout.
outlining the
priorities Of the Budget information is also provided in this report,and a link to the City's fiscal year 2018-19
City Council." adopted budget can befound here:
Further, the City uses a web-based application called OpenGov to deliver detailed financial
information, including capital project information. Alink tuthe City's OpenGovpages can be
found here:
Budgetary Highlights
The City budget is a comprehensive policy document and spending plan outlining the priorities
ofthe City Council. The original adopted operating and capital budget for fiscal year 2Ol8-l9
was$65.9million and $l7.5million, respectively, for ogrand total cd $852million. |thas since
been amended to include various adjustments brought to the City Council as well as
encumbrances from the prior fiscal year. The amended capital budget for fiscal year 2Ol8-l9is
currently$38.8 million, of which the amendments are related to the recycled water project.
5
ATTACHMENT 1
Pg. 04Iii i
The graph to the
t,id µet by la.11lour(°;ot
right illustrates
Q:Odh eir
where the City 0„0%w°°°
Council has
Pu.
appropriated 124.1rornirna II
z
resources City-wide Capnitallouutllay
I ,
r
by major category. 37.9%
1f
i IMaite.iriialls,
supplies,and
l
seireences
IDelbit�%eena�e
7.
µe t Ill i III: ui° �°:°I:' °:qui° �°I:' r' The graph to the left
Geneirall illustrates how those
(Land iH goveirninnent same
O.9% 1.14% appropriations are
broken down into
I.00% Rosins and
Ahr oirt seirvoces �� -- major functions or
M% infirastruct u ire
� IM% activities.
i”
Parks, cuiltuire,
and irecireaboin
/ 5s 2%
OftP tit it souirc � Coinrninrnuir fty
30A% devellopinneint
edevellopinrnei t
� ir
In� ��� � / i�d ec¢�i�¢�inrnii�
IIctir
devellopinrnei t
.�.9/ .""` ' �
Houshng and 0.3%
suppoirt
programs
M%
6
ATTACHMENT
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. ��. `^^^ ~ ~~��~ ~~~��~ ~~~~
Operating Highlights
The City engages in numerous activities during the year, offering services and programs to its
residents and the greater community osowhole. From law enforcement and public safety to
recreation programs, vveare o full-service City, o regional economic hub' and o municipal
organization ofcaring and dedicated professionals. Operating highlights for the first quarter
include:
w 11"IneAuthority. Build oftwo new fire engines are nearing completion in Sacramento. One
new fire team member has joined the Authority while two more are in background.
6 w Police. Officer tosershave been replaced with new, compliant equipment. The
ou, Core Values: department successfully recruited two officers (one pre-academy and one post-academy)
oswell osone Community Services Officer.
w Community Services, Recreation. Purchased the new inflatable movie screens tobeused in
all sorts of locations, including the Plaza and the Ukiah Municipal Swimming Pool for our
SEIZE= "Dive In Movie Night" featuring Jaws. It will be used at other locations for movie showings
such osObservatory Park, Anton Stadium, Todd Grove Pork' or even the Softball Complex.
Further, Community Services team was reorganized to improve services and cut costs. Of
particular note, the Seasonal Program Coordinator position was created and filled,
responsible for a variety of new recreation classes, events and activity offerings including
Neon Nights, Dive |nMovie Night (Jows) and onew full-scale Haunted House.
w
Community Development. Restored rapid review services inthe Building Division' allowing
for expedited customer service for routine permitting. The department successfully recruited
onAssistant Planner inthe Planning Services Division. Deployed economic development
resources too local small business through its CDDGbusiness assistance program, creating
fivenevvjobs.
°
Public Works. In addition to 52slurry seal projects throughout the City, the fo|iovving are the
streetsondrights-of-vvoypnojectsthotvvereinconstrcutionosofSeptember5O' 2Ol8:
^ Reconstruction projects:
�
Airport Park Blvd
�
Washington Avenue
�
Luce Street
�
Observatory Street
�
Intersection ofState Street-Low Gap and Brush Street
^ Overlay rehabilitation projects:
"
Oak Manor Court
"
Yosemite Drive
"
Orchard Avenue
Freitas Avenue" re s 7
ATTACHMENT
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. ��. `^^^ ~ ~~��~ ~~~��~ ~~~~
"
North State Street (City limits near Garrett Drive toLow Gap)
w
Water Resources. The most significant capital project for the City inrecent memory isthe
recy|cedwater project. A$52 million dollar initiative, funded by combination of grants
ond |ow-interest|oonsfromthestote' thepnojectwiUoUovvtheCi1ytoreuseneorlyfif1y
percent its wastewater effluent for irrigation and other non-potable purposes instead of
discharging tothe Russian River. Asignificant amount ofconstruction work has been
completed for that project this period, as it remains on schedule and on budget.
Looking Ahead
As we move forward, the future offers many opportunities for organizational development and
process improvement. One ofthe most important and urgent priorities will bethe development
ofour team and its delivery ofservices for the benefit ofour entire Ukiah community. We are
excited about the direction the City is moving, including the continued enhancement of
transparency ofCity finances, ofwhich this report isone example.
So 'onjocornc
CifyMonoger
November30. 20lQ
�
ATTACHMENT
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. ��. `^, ~ ~~ ~_~~ ~~�~�~~ ~~~~~ ~ ~~ ~ ~�~~ �
Financial
° ° N Summary
��U����� U�
In this section we report on the quarterly financial activities of the City oso whole (City-vvide)'
which include all governmental and proprietary (enterprise and internal service) funds, all City
departmental activities, and information on the status ofcapital improvement projects identified
bythe City Council.
Financial highlights ofthe first three months ending September 5O' 2Ol8include the foUovving:
w Expenditures of$34 million outpaced navenueCity-vvide of$28.5 million by$5.7 million
due to timing differences of when revenues are received and expenditures incurred.
w Capital expenditures were$l2Jmillion, of which $l.4million was for paid for bythe
general fund (including $626'955from Measure Ypnzceeds).
w The general fund and major enterprise funds remained well capitalized and able to
meet its service demands.
w Top ten revenues of the general fund came in higher than the same period last year,
driven by increasing sales tax from Costco and positive economic growth of our local
economy, new revenue sources (Measure Y) and TOT.
w Most departments and their respective divisions and activities are on pace or under
budget estimates. Overall the City has expended 5526%ofits total appropriated
budget for 2Ol8-l9.
° Personnel expenditures totaled to 30.9%of total City expenditures for this period.
Materials, supplies, and services totaled to25.l%'while debt service and capital outlay
rounded out the remaining amount ot6.6%and 57.5%' respectively.
For More Information.This report is prepared by the City's Finance Department and is a summary
based on detailed information produced by its financial management system. If you would like
additional information, or have questions about this report, please call the Finance Department
at 707.463.6220.
Donie| Guffo|o, MPA, CPA, CGMA
Finonc,eDire�for
November30. 20lQ
�
ATTACHMENT 1
Pg. 08 Financial Statements and Schedules
City-Wide
Financial Statements and Schedules
The financial statements and schedules presented here are unaudited. For audited information,
or to find greater detail, please refer to the City's Comprehensive Annual Financial Report
(CAFR), which is released by December 31 following the end of the fiscal year.
Fund Statements and Schedules
• Summary of aH Funds
• Major goveinrnein�aV and proprietary funds:
• BaVaince Shee /Wo�Hing CapHaV
• SGaGerneinll of Changes
General Revenues
o lop len IReveinues
The Enterprise Funds
• Changes lo Wo�Hing CapHaV
• Wo�Hing CapHaV Over lime
Department Summary
o 13(idgell lo achjaV
Capital Improvement Update
o Budgell and achiak Ly rnajo� category
Special Report: Indirect Cost Allocation
Repod on Cosil Mocafioin Achjak as of lhe end of lhe firsil quade�
10
ATTACHMENT 1
Pg. 09 Financial
Fuad FUND-BASED
Schedules September 30,2018
and
Balance Sheet/Working Capital
Major Funds
Statements
ASSETS General Electric Water Sewer
Current:
Cash and investments:
Available for operations $ $ 15,327,169 $ 2,684,909 $ 9,918,262
................................................................................................................................................................................................................................................................................................................................................................
Restricted 28,055 - 3,441,391
Receivables:
Accounts, net 252,181 2,312,757 1,060,664 743,270
................................................................................................................................................................................................................................................................................................................................................................
Taxes - - - -
Interest 17,033 18,278 36,421 27,478
Notes 597 - - -
Grants and subventions -
Due from other funds 1,220,490
Advances to other funds 843,629 - -
Inventory and prepaids 9,344 1,019,716 124,366
Land held for resale - - - -
Total assets 2,343,273 18,705,975 3,906,360 14,130,401
LIABILITIES
Current liabilities:
Accounts payable 1,432,214 - 118,496 64,415
Accrued payroll liabilities 443,401 86,172 40,690 50,478
Interest payable - - - -
Deposits payable -
Due to other funds 1,375,171 -
Advance from other funds - 745,000
Due within one year
Intergovernmental payable - - - -
Total liabilities 3,250,786 86,172 904,186 114,893
FUND BALANCE/WORKING CAPITAL
Nonspendable 844,226 - - -
.................................................................................................................................................................................................................................................................................................................................................................
Restricted
Committed
Assigned
.................................................................................................................................................................................................................................................................................................................................................................
Unassigned/unrestricted (1,751,739) 18,619,803 3,002,173 14,015,508
Total fund balance/working capital (907,512) 18,619,803 3,002,173 14,015,508
(c-,oin inued)
11
ATTACHMENT 1
Pg. 10 Financial
Fuad FUND-BASED
Schedules September 30,2018
and Balance Sheet/Working Capital
Non-Major Funds
Statements
ASSETS Governmental Enterprise Internal Service Total
(cont,) Current:
Cash and investments:
Available for operations $ 2,927,475 $ 9,150,384 $ (4,756,268) $ 35,251,930
................................................................................................................................................................................................................................................................................................................................................................
Restricted 2,803,781 - 6,273,227
................................................................................................................................................................................................................................................................................................................................................................
Receivables:
................................................................................................................................................................................................................................................................................................................................................................
Accounts, net 38,676 60,225 4,467,774
Taxes - - -
Interest 12,044 20,067 131,321
Notes 5,088,771 32,500 5,121,868
Grants and subventions - 92,173 92,173
Due from other funds 170,298 - 1,390,788
Advances to other funds - - 745,000 1,588,629
Inventory and prepaids 1,500 760 1,155,684
Land held for resale 2,435,114 - - 2,435,114
Total assets 13,307,360 9,525,648 (4,010,508) 57,908,509
LIABILITIES
Current liabilities:
Accounts payable 166,289 898,098 - 2,679,512
Accrued payroll liabilities 14,651 40,650 81,304 757,345
Interest payable - - - -
Deposits payable - 6,324 - 6,324
Due to other funds 920,489 170,298 14,777 2,480,735
Advance from other funds 185,772 930,200 1,860,972
Due within one year
Intergovernmental payable - - - -
Totalliabilities 1,287,200 2,045,570 96,081 7,784,888
FUND BALANCE/WORKING CAPITAL
Nonspendable 5,088,771 32,500 745,000 6,710,498
Restricted - - - -
Committed
.................................................................................................................................................................................................................................................................................................................................................................
Assigned
.................................................................................................................................................................................................................................................................................................................................................................
Unassigned/unrestricted 6,931,389 7,447,578 (4,851,590) 43,413,123
Total fund balance/working capital 12,020,160 7,480,078 (4,106,589) 50,123,621
12
ATTACHMENT 1
Pg. 11 Financial Statements and Schedules
Fund FUND-BASED
Schedules Three-month Period Ended September 30,2018
STATEMENT OF REVENUE,EXPENDITURES,AND CHANGES IN FUND BALANCE/WORKING CAPITAL
and Major Funds
Statements by major category
Major Enterprise Funds
REVENUE General Electric Water Sewer
(cont.) Governmental Revenue:
........................................................................................................................................................................................................................................................................................................................................................................................
Taxes:
Sales $ 3,153,638 $ - $ - $
....................................................................................................................................................................................................................................................................................................................................................................................
Properly
Transient occupancy 480,990
.................. ..................................................................................................................................................................................................................................................................................................................................................................
Business license 40,102
Other taxes 36 -
..................
Licenses,permits, and franchises 537,343 260
Fines,forfeitures,and penalties 6,672 - -
.............GraMs,subventions, and contributions I..0,314 - 12,087,204
Use of money and property 67,411 51 -
Other revenue 890 - 11,738
Enterprise revenue and other charges for service:
........................f...............................................................................................................................................................................................................................................................................................................................................................
Wa er - 1,040,658 -
Sew er
Sewer 4,887,173 1,358,473 1,926,688
Electric - - -
Airport - 117 -
.........................
Other services 442,681 45,058 9,881
Grants and contributions - - - -
Total operating revenue 4,740,078 4,932,398 14,498,073 1,936,829
EXPENDITURES(by function)
Current:
Administration and overhead - - - -
Internal services - - - -
General government 1,014,390 3,661 1,649 121
Public safety 3,712,961 - - -
Roads and infrastructure 427,773
Parks, culture, and recreation 957,718
Community development 331,840
Redevelopment and economic development 56,219
.............. ...............................................................................................................................................................................................................................................................
Housing and support programs -
Electric services 5,822,962 -
Water resources - 846,697 1,281,841
Airport services -
Conference Center
Sanitation - - - -
Capital outlay 787,681 469,190 831,541 7,933
Debt service:
Principal 80,070 - 500,000 -
Interest 78,000 (28,043) 214,659 1,343,650
Capital lease installments - - - -
Total expenditures 7,446,652 6,267,770 2,394,547 2,633,546
Excess of revenue over(under)expenditures $ (2,706,574) $ (1,335,371) $ 12,103,526 $ (696,716)
OTHER FINANCING SOURCES(USES)
Transfers in -
................................................................................................................................................................................................................................................................... ............................................................................................................
Transfers(out) (273,411) (18,427,222)
Total other (273,411) (18,427,222)
Net change in fund balance/working capital (2,979,985) (1,335,371) (6,323,696) (696,716)
Beginning fund balance/working capital 2,072,473 19,955,174 9,325,869 14,712,225
Ending fund balance/working capital $ (907,512) $ 18,619,803 $ 3,002,173 $ 14,015,508 13
ATTACHMENT 1
Pg. 12 Financial Statements and Schedules
Fund FUND-BASED
Schedules Three-month Period Ended September 30,2018
STATEMENT OF REVENUE,EXPENDITURES,AND CHANGES IN FUND BALANCE/WORKING CAPITAL
and Non-Major Funds
Statements by major category
REVENUE Governmental Enterprise Internal Service Total
(cont.) Governmental Revenue:
Taxes:
Sales $ - $ - $ - $ 3,153,638
.................. .........................................................................................................................................................................................................................................
Property
Transient occupancy - 480,990
Business license 1,444 41,546
Othertaxes - 36
..................
Licenses, permits, and franchises 537,603
Fines,forfeitures,and penalties - 6,672
.............Grants,subventions, and contributions 347,562... ... ................................................................................................................................1 2..4.4.5,080
Use of money and property 116,993 3,333 - 187,788
Other revenue 13,813 34,377 6,271 67,089
Enterprise revenue and other charges for service:
.................................................................................................................................................................................................................................................................................................................................................................................
Waf er 1,040,658
Sewer - 8,172,334
Electric - 46,738 46,738
Airport 500 837,585 - 838,201
Other services 10,643 180,735 608,067 1,297,066
Grants and contributions - - - -
Total operating revenue 490,955 1,102,769 614,338 28,315,439
EXPENDITURES(by function)
Current:
Administration and overhead - - - -
Internal services - - - -
General government 489 112 2,179,401 3,199,823
Public safety 108,536 98,530 476,145 4,396,172
Roads and infrastructure 19,748 - 184,240 631,762
Parks, buildings, and grounds 224,485 150,198 195,216 1,527,617
Community development - - - 331,840
Redevelopment and economic development 28,413 84,632
Housing and support programs 34,957 - - 34,957
Electric services - 87,153 223 5,910,338
Water resources 53,148 - 2,181,686
Airport services 647,634 647,634
Conference Center - -
Sanitation - 164,439 - 164,439
Capital outlay 676,840 9,936,691 10,732 12,720,608
Debt service:
...........................
Principal - - - 580,070
Interest - 1,608,266
......................................................................................................................................................................................................................... ...................................................... .......................................
Capital lease installments - - 59,562 59,562
Total expenditures 1,093,468 11,137,906 3,105,519 34,079,407
Excess of revenue over(under)expenditures $ (602,514) $ (10,035,137) $ (2,491,182) $ (5,763,968)
OTHER FINANCING SOURCES(USES)
Transfers in 273,411 18,529,802 18,803,213
........................................................................................................................................................................................
Transfers(out) (102,580) - (18,803,213)
Total other 170,831 18,529,802
Net change in fund balance/working capital (431,682) 8,494,665 (2,491,182) (5,763,968)
Beginning fund balance/working capital 12,451,842 (1,014,586) (1,615,408) 55,887,589
Ending fund balance/working capital $ 12,020,160 $ 7,480,078 $ (4,106,589) $ 50,123,621 14
ATTACHMENT 1
Pg. 13 Financial
City-wide Revenues and IG=xpei dfluires Compaired
Revenues
and CornGJa�ed Go aH Gly I:I,eeunt,wf:`o inrgII aolred
Expenditures
sc.,ua c,es of G1he Geneirall IFund
their IEirnteirpirke
fund �c;vc;inu.,c;s
amu.,ind one-fh4d ILlect&
of Gihe GoaL IEirnteirpi se
24.39% Sped ll Revenue
13.22%
Crop(tall Projects
5eIlam a
�wr�ir Il:irn��irp�irp«�� �.��/
A x.36% �%dir
IEirnteirp�irn /////// irrrn ull � irro�u
funds
4.19
CornrrJa�ed Go aH Gly Eil peindttwes Co inrgll aolred
expenditures of Otheir Einteirpidse
4.'52%
Me CHY, G1he Geneirall IFund
gc;inc;mV fund
25.49
G'ypic aHy IEllec tirk ✓;,,
c�cx;c,>uinGs fc.,>� IEiniterp ids
.A.9.40%
at.,�o(A one- SpecW Revenue
qu.,aHe� of GIhe �
' 5.19%
r ,
Sew eir lEirnteirpirke \ Ilirnteirrrnall seirvke
A.1.70% funds
25.53% �IIII�IIII�lllllll��
15
ATTACHMENT 1
Pg. 14 General �Reveinues
Genera/ I lhe City's general fund is its -.)i,iii)ui,ce of(:iisci,eti(:)i-i(:ii,yi,esoa.)i,ces for the orovisic)n of.service
Revenues deerned nec-,essaity and des4at-de L,sy flhe cu izens of Ukiah and flhe C.Hy Couricii.
Revenues flha� aite ac-,c-,o(ji-0ed fait Lsy mainagernei-O and aite aflhe disciteflon of flhe C.Hy Couiricfl
aite vaitious and geneitaiiy inc.-,iude:
axes:
C, Bitadiey-13(jit iris sales Gax (I%of Gaxat.de saies)
Top 10 general C 1itainsaclion and use taxes:
revenues are Measwe F1
trending Measwe Y
positively, up C, Flitopedy taxes
15.7% from the C, 101 taxes (hcdd Gax)
same time last C, Business iiceirise tax
® 1 ic.-,eirises, peitrnik, and fitairic.-dhise fees (c.-,aLde, phoine, gait[..aage c-,oiiec-lion, (Aflifies)
year. 0 F:iines, foitfeHuites, and penaffies
® ii-Oeitgovernrnei-Od (gaink and sutweinflons)
® Use of money and popedy (ii-OeitesG earnings, teirds, ek.--y
® Oflheit misceiianeous.
Mogeflheit, flhe geneitd fund teceives tevenue frorn oveit 60 disfinc-I sowces. I loweveit, flhe
rnajoitHy of flhe tevenue H teceives c.-,ornes frorn j(A Geirl of ffiern.
Tulp'Teen Revenues
Fhe City's toio ten revenue souii in flhe geineitd fund accouird fait appoxirnaGeiy 88 peitceird of
Gcdd geineitd fund iincorne. Fbcusing on ffiese souitc.-,es c.-,an povide a usei'd uirideitsGairidiirig of
the City's revenue Iii.
he Lalt gitaph Lteiow libli lien Revenues,IFY 2018-19
Geneirall Ifund
fliushaGes flhe
peitfoiti-nairic-,e of �op
ueiri tevenues as
�/ 1
c-,ornpaited Go a yeait
ago. Oveitaii, ffiese
tevenue sowces
c,ornbined aite up oveit
15.7% peitc.,,eird frorn
flhe sarne firne iasG
yeait. cdaigeineitd 0�
84.9%
fund tevenues aite up
ineady Dein pelt c.-,eird. In total top 10 1111 uo Other Revenue
16
ATTACHMENT 1
Pg. 15 General �Reveinues
Iblp Ibin IReveiI Compared
120.19 and 201.8
$1,800,000
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$200,000 N X11111 l�l�l����i 1111 IIIlIl1111i 1
$400,000
$
Z\0 e5
"Vol
�1116\dl 0A
1,64�e
IN 2018 1.9 11111120,17 1..8
TOP 10-REVENUES
Current to Prior
September 30,2018 and 2017 Percent of
Percent Total 2018-19
REVENUE 2018-19 2017-18 Change General Revenues
Top 10:
........................
Bradley-Burns Sales Tax $ 1,559,035 $ 1,334,094 16.86% 32.15%
1/2%District Sales Tax(Measure P) 798,097 726,744 9.82% 16.46%
1/2%District Sales Tax(Measure\0 796,506 656,672 21.29% 16.43%
Transient Occupancy Tax(TOT) 480,990 368,357 30.58% 9.92%
City Utility Franchise Fee 295,653 235,657 25.46% 6.10%
Refuse Disposal Franchise Fee 146,776 142,149 3.25% 3.03%
Business License Tax 41,546 94,944 -56.247o 0.86%
Prop Tax In Lieu Of VIf - - 0.00%
Redevelopment Tax Increment Pass-Through 0.00%
Secured Property Tax - - 0.00%
Total top 10 4,118,603 3,558,617 15.74% 84.94%
Other Revenue 730,350 704,622 3.65% 15.06%
Total operating revenue $ 4,848,954 $ 4,263,239 13.74% 100.00%
Notes:
Property taxes are received by the City in January and June. Amounts will be reported
in the third and fourth quarter financial reports.
17
ATTACHMENT
Pg. 16 General �Reveinues
Genera/~������' Sales Tax. The City collects sales tax from three sources: normal Bradley-Burns sales taxes (I
/(eVe(lUe3 percent oftaxable tronsoctions)' o \6percent sales and use tax, commonly referred toos
(cont.)) ��eosurePand devoted en�re|ytothe City, and another\6percent sales tax, refe�edtoos
,./
Measure Y. All three tax sources are distinct and considered separate sources. Each behave
slightly differently given their tax base. Bradley-Burns sales taxes are referred to as "sales and
use" taxes, levied ontransactions based geographically inthe City. Here vvesee this revenue
source up nearly seventeen percent (16.86%) from the some time last year. Nearly all sectors of
Ukiah's economic base are up from the same time last year with the notable addition of Costco.
Measures and Y. These are what are called "transaction and use" taxes and are applied to
any taxable sale in the City oswell as any sale where the use of the item isin the City. For
instance, o car purchased outside the City but registered to, and therefore presumed to be
used at, on address within the City would be levied the 1/2 cent on the purchase price. Similar to
regular Bradley-Burns sales tax, these revenue sources are upsignificantly from the same time
last year. And like Bradley-Burns sales tax, both Measures P and Y are general taxes and can be
used for any regular, general governmental purpose. However, the City Council has reserved
amounts coUectedfromeochforpub|icsofe1yondstreets/rights-of-vvoyrehobi|itotion'
respectively.
Property Tax|nLieu ufVLF(Vehicle License Fee). These are property tax shares allocated to
cities and counties beginning in FY 04-05 as compensation for the State's take of Vehicle License
Fees (VLF). This revenue source typically follows regular property tax collections, discussed under
"Secured Property Tox."
Transient Occupancy Tax(T0T). Commonly referred tuoso ''bed''' ''hohs|''' or ''roono'' tax this
revenue source has performed strongly over the last two years, up over 20 percent (20%) from
2015-16. Here vvesee itupover thirty percent (5O.58%) from the same period oyear ago. Driven
by increased tourism in the greater Ukiah Valley area and a larger volume of travelers heading
north, this revenue source is poised to continue its positive growth trend for several more years.
Ukiah has historically been considered a final layover before making the trek to Fort Bragg and
Humboldt County; however, itis now becoming o destination of its own'with visitors exploring
the wonder ofwhat the Ukiah Valley has tooffer.
The TOT rate in Ukiah currently is 10 percent; however,8 percent is considered general revenue
tothe general fund,which iswhat isreported here. The remaining 2percent funds economic
development and tourism enterprise and is deposited to a special revenue fund.
City Utility Franchise Fees. This revenue source bocharge tuthe City's electric utility. Franchise
tees are not taxes; rather, they are rents paid byutility providers to operate on or in Cityrights-of-
vvoyondCi1yproperty, suchosstreets' sidevvo|ks' porNonds' etc The rents are established by
the City Council and typically are correlated togross revenues generated by the utility provider. 18
ATTACHMENT
Pg. 17 General �Reveinues
~������'�� �
This revenue source is trending higher inthe current quarter due toonadjustment toelectric
/<eVe[lUe3 utility rates in January of 2018 and timing difference as to when revenues were recorded in 2017.
(cont.) Redevelopment Tax Increment Pass-Thvmugh. After the dissolution ofRedevelopment in
California by the Legislature, the Ukiah Redevelopment Agency was sent into receivership of o
successor agency. Property tax increment revenue once received bythe former agency was,
instead, held in trust by the County Auditor-Controller in a specific fund, affectionately known as
the Redevelopment Property Tax Trust Fund (RPTTF). Property tax increment collected inthis fund
vvou|dfirstpoytheCountyAuditopConhnUer'sodminuosh' thenposstuthesuuuensorogency
of the former RDA (City of Ukiah) tosatisfy the obligations ofthe former agency, then to the
taxing entities in the project area of the former RDA' including the Ukiah Unified School District
and the County ofMendocino general fund. The City also receives o share ofthese residuals
and deposits them in a specific account in the general fund, which is reported here.
This revenue source tracks relatively similar to regular (secured) property tax, although itis
calculated from oslightly different derivative property tax base (tax increment).
Secured Property Tax. Traditionally, revenue from property tax was viewed osovery stable
source. The housing collapse of2OO8 tested that assumption. However, as the housing market
continued torecover modestly inUkiah, receipts came inhigher than the year prior. This was
due to a combination of factors, including retroactive Prop 8 (1978) assessment adjustments and
increased assessed values from housing sales. Slightly less than l l percent of property taxes
paid by property owners within the City are allocated to the City. The majority is distributed to
local schools and the County ofMendocino.
As mentioned earlier, revenue from this source is expected to continue to trend positively over
the next few years as the county continues to process Prop 8 property value adjustments and as
housing prices and home sales increase.
Refuse Disposal Franchise Fees. This revenue source bocharge tuthe City's franchise solid
waste hauler. As discussed earlier, franchise fees are not taxes; rather, they are rents paid by
utility providers to operate on or in City hghts-of-vvoyand City property, such as streets'
sidewalks, parklands, etc. The vehicles used to provide this service (garbage trucks) are heavy
machines that wear streets more quickly and significantly than other commercial and non-
commercial vehicles. Revenues from this source have come inslightly higher inthis period ofFY
2018-19 than in the same period of the preceding year due to increased revenue by the hauler,
Ukiah Waste Solutions.
Business License Tax. Businesses that operate within City limits are required to obtain o business
license. The proceeds from the tax collected are available for unrestricted use in the general
fund. Receipts for this period are down significantly from a year ago likely due to timing
differences ofpayments tothe City. YYeexpect receipts inthe next period toincrease. 19
ATTACHMENT
Pg. 18 Major Enterprise Funds
'
�m�z '
�' ' ~~'r'''se TheCMyprovidesvohousen�e�phse seni�es. induding vvo�e�. and sewer. Wafer and
FU(lr|r sevven are divisionswifhin fhe Depor�nenfofVYo�e� Renzurcss bull are ocozun�ed fcc |ike
e|ec,fh�, in o proprieforyenferprisefunds. Through fhecoUe(�.-,fion offeesand chorges, fhese
funds shou|d �oUe�frevenues sufficienffofinoncecos�sassociated wifhodminisfroflon.
operofions. copifo|improvernen�s (C|P), and debfservice.
Enferpriseocfivifiesare occounfed for |ikeo businessinfhe privofesecfor using fhefuUoccruo|
basis. his is sforOydifferenfMan governmenfo| fund occounfing.whi�huses fhemodified
occruo| basis and is concernedoniywifhspendob|eresour�es.whofvve. coUfund
bo|on�e. DroMng comporisonsofinformofionbe�waenfhe ��` mefhods conbechoUenging.
Although the City accounts and reports on these funds using full accrual accounting basis, here
we present the activities ofthe water, sewer, and electric enterprise funds in terms ofworking
capital. Working capital is defined as the difference between current assets and current
liabilities, which is closely approximate to the definition of fund balance in governmental funds.
In other words, it's the resources available to meet ongoing operating,debt service, and capital
activities inthe near term. Non-cash expenses, such osdepreciation and typically part offull
accrual accounting, are excluded from this presentation.
20
ATTACHMENT
Pg. l 9 Major Enterprise Funds
Electric Enterprise
EnfeC� '3�
^ Revenues during this period were down this period compared to the same period last year due
FU[lds /cC}[lf. ) tocap and trade revenues being higher in 2017. Several larger expenditures were incurred
during this period, notably the annual payment to CalPERS for the City's unfunded liability. The
rate adjustment in January 2018 vvill continue to provide resources to the enterprise to
adequately maintain operations and aid in capital infrastructure improvements.
Rafe revenues Overall, the electric enterprise maintains o healthy reserve, and its working capital issufficient to
meet its operational needs and capital requirements moving forward through the end of the
for the City's' year.
electric Ufil/fv
Three-MonthPeriod Ended
are trending
ELECTRIC ENTERPRISE September 30,
pOS/tivG//Y /argG//Y Year-Over-Year Comh 2017 208
dUG/ to recent Revenue 5'405'767 4'922'398
Expenditures:increases
Personnel 858'611 1'244'900
enacted by the Materials,supplies,and services 3,533,638 4,581'723
Debt service 690,625 (28,043)��/fv ��OU�C� /�
' Capital outlay 295'468 469'190
2077. Total expenditures 5'378'241 6'267'770
Excess (deficiency) 27'426 (1'335'371)
The enterprise is Other sources
financially stable Change inworking capital $ 27'426 $ (1'335'371)
and engaging in Total ending working capital $ 19'955'174 $ 18'619'803
needed Cap/fa/
improvements. Electric Enterprise
Year Over Year Performance
p5'uuu'uuu
$zu'uuu'uuu
$15'000'000
Total ending working capital
Revenue
$zu'uuu'uuu
�. ~ Expenditures:
$5,000,000
201.7 201.8
21
ATTACHMENT 1
Pg. 20 Major Enterprise Funds
Enter r)se Water Enterprise
Fun ds (cont.)
Revenues are higher considerably in this period than from the same period last year due to the
receipt of grant funds for the recycled water project. Revenue from rates also came in higher
Revenues for this period compared to the same last year due primarily to the rate adjustment approved by
the City's water Council in July 2014.
enterprise are Overall, the water enterprise maintains a healthy reserve, and its working capital is sufficient to
trending meet its operational needs and capital requirements moving forward through the end of the
positively largely year.
due to rate Three-Month Period Ended
adjustments WATER ENTERPRISE September 30,
enacted by the Year-Over-Year Comparison 2017 2018
Revenue 2,683,048 14,498,073
City Council. Expenditures:
Personnel 419,948 641,265
The enterprise is Materials,supplies,and services 303,869 207,081
Debt service 308,890 714,659
financially stable Capital outlay 958,136 831,541
and engaging in Total expenditures 1,990,842 2,394,547
Excess (deficiency) 692,206 12,103,526
needed capital Other sources (uses) - (18,427,222)
improvements. Change in working capital $ 692,206 $ (6,323,696)
Total ending working capital $ 9,325,869 $ 3,002,173
Water Ein-teirpirlise
Year Over Year Performance
$16,000,000
$14,000,000
$12,000,000
$10,000,000
Total ending working capital
$8,000,000
$6,000,000
$4,000,000 w............... Expenditures:
$2,000,000 ..........
201.7 201.8
22
ATTACHMENT 1
Pg. 21 Major Enterprise Funds
Enterprise Sewer Enterprise
Funds (cont.) Revenues came in lower than the same time last year primarily due to fewer revenues for
services provided to the Ukiah Valley Sanitation District (UVSD). These revenues are linked to
Revenues for expenditures incurred by the City in providing services,which also are lower this period than the
the City's same last year. A closer examination of revenues from rates indicates nominal growth. The fund
wastewater continues to perform nominally. This remains problematic, however, as it makes continued
enterprise are investments in capital outlay increasingly challenging. Additionally, settlement of the lawsuit
brought against the City by UVSD will impact the City's sewer reserves over the next 4 years by
trending lower $5 million.
than the same
time last year, Further, it is a high priority of management to engage in a review of the sewer rate schedule by
the end of the fiscal year to ensure the enterprise has sufficient resources to maintain operations,
due largely to
fund capital improvements, meet debt service requirements, and sustain adequate reserves.
lower revenues
from the Ukiah Three-Month Period Ended
Valley Sanitation SEWER ENTERPRISE September 30,
Year-Over-Year Comparison 2017 2018
District, which Revenue 2,536,895 1,936,829
are tied to Expenditures:
Personnel 492,457 665,418
expenditures, Materials,supplies,and services 908,828 616,544
which are also Debt service 1,620,300 1,343,650
Capital outlay 385,499 7,933
lower. Other Total expenditures 3,407,085 2,633,546
revenues from Excess (deficiency) (870,190) (696,716)
Other sources (uses)
rates have Change in working capital $ (870,190) $ (696,716)
changed
Total ending working capital $ 14,712,225 $ 14,015,508
nominally from
this time last
year. Sewer Enterprise
Year Over Year Performance
s1.6,000,000
The enterprise Is
challenged
$12,000,000
financially but 10,000,000
maintainsrotal ending working capital
Revenue
adequate $Ei,000,000 ................Expenditures:
reserves to
...................,.,.,Fm
ensure service
delivery to 2017 2018 23
customers.
ATTACHMENT 1
Pg. 22 Department Summary
Department
Summary kyr`/a DEPARTMENT SUMMARY
,,,y � Budget to Actual
Three-month Period Ended September 30,2018
f ) Variance Budget
BBudget,�Jy t t® Budget Favorable %Budget %of Total
q,...} 1,,. EXPENDITURES(by department/division) Original Amended Actual (Unfavorable) Expended Expenditures
Allocated admin and overhead $ (3,227,047) $ - $ $ 0.00%
Actual UNDEFINED 8,849,990 4,879,703 221,309 4,658,394 4.54% 4.76%
CITYCOUNCIL 183,102 183,102 29,924 153,178 16.34% 0.18%
CITY MANAGER 551,876 551,876 201,880 349,996 36.58% 0.54%
CITY-WIDE ADMIN SERVICES 235,383 235,384 91,519 143,865 38.88% 0.23%
COMMUNITY OUTREACH/PUBLIC INFO 24,761 24,761 - 24,761 0.00% 0.02%
MISCELLANEOUS GENERAL GOVERNMENT ACTVITIES - 800,000 706,524 93,476 88.32% 0.78%
CITY CLERK 354,969 653,850 75,145 578,705 11.49% 0.64%
With[..,, �'y J [..,, ECONOMIC DEVELOPMENT 164,457 183,457 47,918 135,539 26.12% 0.18%
VV itI e 2% of the VISIT UKIAH 137,455 137,455 .21,100 116,355 15.35% 0.13%
EMERGENCY MANAGEMENT 52,369 52,369 7,932 44,437 15.15% 0.05%
yea',-In $[,-,� BUDGET DEVELOPMENT AND MANAGEMENT 207,391 207,391. .95,797 111,594 46.19% 0.20%
lf6 UTILITY BILLING 1,763,629 1,763,627 361,029 1,402,598 20.47% 1.72%
ACCOUNTING&REPORTING 886,493 1,096,262 273,860 822,402 24.98% 1.07%
books, PURCHASING 452,632 452,632 161,017 291,615 35.57% 0.44%
IT 1,477,918 1,389,851 425,785 964,066 30.64% 1.36%
departments CITY ATTORNEY 143,911 143,911 32,943 110,968 22.89% 0.14%
CITYTREASURER 64,380 64,381 10,734 53,647 16.67% 0.06%
have spent HUMAN RESOURCES 572,410 572,411 207,455 364,957 36.24% 0.56%
RISK MANAGEMENT 1,475,862 675,863 535,756 140,107 79.27% 0.66%
33.3% ®t their SUCCESSOR AGENCY 21,500 - 8,301 (8,301) -
GRANTS DIVISION - 11,125 7,313 3,813 65.73% 0.01%
bud ets, COMMUNITY OUTREACH/PIO 513 (513)
POLICE OPERATIONS 10,450,292 10,472,071 3,415,421 7,056,650 32.61% 10.22%
CITY FIRE 3,830,336 3,830,337 958,477 2,871,860 25.02% 3.74%
FIRE OPERATIONS - - 119,943 (119,943) - -
ARRC 91,525 89,490 18,419 71,071 20.58% 0.09%
PARKS 1,661,383 1,718,623 432,072 1,286,551 25.14% 1.68%
PARK DEVELOPMENT 38,000 40,000 - 40,000 0.00% 0.04%
AQUATICS 252,175 251,999 158,424 93,576 62.87% 0.25%
GOLF 229,813 229,640 55,171 174,469 24.02% 0.22%
BUILDINGS&GROUNDS MAINTENANCE 965,916 989,428 195,216 794,212 19.73% 0.97%
CONFERENCE CENTER 402,991 402,991 95,027 307,964 23.58% 0.39%
MUSEUM 586,983 595,502 162,383 433,119 27.27% 0.58%
RECREATION 951,598 974,581 423,078 551,503 43.41% 0.95%
INFORMATION TECHNOLOGY - - 2,366 (2,366) - -
COMMUNITY PLANNING 578,261 581,234 184,121 397,113 31.68% 0.57%
BUILDING INSPECTION 467,270 498,836 147,719 351,117 29.61% 0.49%
HOUSING 608,450 608,450 34,957 573,493 5.75% 0.59%
FLEET AND PLANT MAINTENANCE 480,705 480,904 158,670 322,234 32.99% 0.47%
ENGINEERING 6,449,766 6,628,490 866,816 5,761,674 13.08% 6.47%
CORPORATION YARD 100,094 101,335 25,757 75,579 25.42% 0.10%
LANDFILL 763,631 891,592 164,439 727,153 18.44% 0.87%
STREETS 4,572,567 5,730,735 921,898 4,808,838 16.09% 5.59%
AIRPORT OPERATIONS 2,257,558 2,709,556 647,634 2,061,921 23.90% 2.64%
ELECTRIC DISTRIBUTION 6,436,540 7,501,149 1,769,174 5,731,975 23.59% 7.32%
TECHNICAL SERVICES 850,059 849,717 201,231 648,486 23.68% 0.83%
ELECTRIC GENERATION 1,057 10,619 (26,069) 36,688 -245.51% 0.01%
ELECTRIC ADMINISTRATION 10,827,799 11,042,734 4,407,150 6,635,585 39.91% 10.78%
PUBLIC BENEFIT - 8,250 - 8,250 0.00% 0.01%
WATER SERVICES 4,265,890 4,357,575 2,392,898 1,964,678 54.91% 4.25%
SEWERSERVICES 6,773,544 6,897,331 2,633,425 4,263,907 38.18% 6.73%
RECYCLED WATER SERVICES 132,737 19,891,761 9,989,839 9,901,922 50.22% 19.41%
Total $ 81,821,622 $102,464,343 $ 34,079,407 $ 68,384,936 33.26% 100.00%
Notes:
L Furlher irlf(Drn7 (1li(Drl can be f(JUnd On the 11y's( ipenGOV page,fOUnd by clicking
2. Amended bL)(Jge.I.an-OUrlls d(D r101 11-ICIucSe Ix lerrlial adjusImerlls dUe 10 pri(Dr year I x)I'Ch(.1se
Order's 16x:21 c.aru'101 be made urllil the priOr year is(lUdled and Closed.
24
ATTACHMENT 1
Pg. 23Capittal Improvements
C/P Update
Capital Improvement Program
Fiscal Year 2018-19
Percent
Fiscal Year 2018-19 Budget Actual Expended
Facilities/Buildings/Land $ 2,838,457 $ 43,150 1.52%
Infrastructure $ 20,696,606 $ 10,743,788 51.91%
Streets&Rights-Of-Way 13,569,040 1,489,270 10.98%
Vehicles,Machinery&Equipment 1,727,213 444,399 25.73%
$ 38,831,316 $ 12,720,608 32.76%
Capital BUIDGET by Component The chart to the left illustrates
5% the components of capital
35% 7% appropriated by the City
Council in the 2018-19 budget.
Iftem", of
Here we see Infrastructure as the
ou FacHiLies/BuIldIngs/Land largest component at 53%. This
IN lnfrasLrucLure is largely related to the recycled
al SveeLs&R[&s-Of-Way water project.
t X11.
Vehicles,Machhery&
EqulpmenL
53%
The chart to the right illustrates Capital ACMAIL Expenditures by Component
how the components of capital 3.49% 0.34%
have been expended in this
period. Again, the majority of 11.71%
capital expenditures incurred
Ila FaclIffies/BuIldIngs/Land
are for infrastructure related to
NO
the recycled water project. Infrastructure
Imf SveeLs&Rl&s-Of-Way
Vehicles,Machinery&
EqulpmenL
84.46%
25
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ATTACHMENT 1
Pg. 25 Special Report Indirect Cost Allocation
Special
Indirect Cost Allocation Plan
Report- Fiscal Year 2018-19
Actual Percent
Indirect Cost Indirect Costs Allocated Budgeted Incurred Incurred
Allocation Administrative $ 3,228,146 $ 1,042,566 32.30%
Internal service funds 5,525,994 1,865,985 33.77%
Total indirect costs allocated $ 8,754,140 $ 2,908,551 33.22%
1 ndrect Cost Allocaflon The chart to the left
Eludget lby Coml�.)onent illustrates the
components of
indirect cost as
I rite rn a I service estimated in the 2018-
fu rids JJ��l�j�� �
63% 19 budget.
The administrative and
overhead indirect cost
Ad rn i ri intra LM2
37% rate is estimated to be
6.56%of direct costs.
The internal services
ms Administrative ilii Internal service Funds indirect cost rate is
estimated to be 7.35%
of direct cost.
The chart to the right 1l indirect Cost Allocation
illustrates the Actuals Cost Incurred by('.�oirnlpoineint
components of indirect
costs actually incurred Adminintra tNe
36%
during this period.
I ri to trial service
Fu rids
64%
In Administrative ilii Internal service Funds
27
ATTACHMENT 1
Pg. 26 Special Report Indirect Cost Allocation
Special Indirect Cost Allocation by Division
Report- Budgeted
Allocation for Actual
Indirect Cost Division the Year Incurred Variance
0 UNDEFINED $ 741,325 385,103 51.95%
Allocation 100 Cl TY COUNCIL 95,887 7,491 7.81%
...............................................................................................................................................................................................................................................................................................................................................................................................
(cont.) 121 CITYMANAGER 67,502 16,112 23.87%
122 CITY-W I DE A DM I N SERVICES 33,199 12,531 37.75%
.................................................................................................................................................................................................................................................................................................................................................................................................
123 COMMUNITYOUTREACH/PUBLIC INFO 2,261 0.00%
.................................................................................................................................................................................................................................................................................................................................................................................................
125 CITY CLERK 60,888 10,094 16.58%
126 ECONOMIC DEVELOPMENT 15,173 4,398 28.99%
127 VISIT UKIAH 10,705 1,621 15.14%
.................................................................................................................................................................................................................................................................................................................................................................................................
128 EMERGENCYMANAGEMENT 4,641 983 21.17%
132 BUDGET DEVELOPMENT AND MANAGEMENT 33,669 8,661 25.72%
.................................................................................................................................................................................................................................................................................................................................................................................................
133 U TI III TY BI LLI NG 207,278 48,416 23.36%
134 ACCOU NTI NG&REPORTING 118,221 33,569 28.40%
135 PU RCHASI NG 52,662 18,210 34.58%
139 IT 129,090 39,028 30.23%
.................................................................................................................................................................................................................................................................................................................................................................................................
140 CITYATTORNEY 14,411 4,053 28.12%
151 CITY TREASU RER 9,233 2,319 25.12%
161 HUMAN RESOURCES 65,509 20,140 30.74%
162 RISK MANAGEMENT 36,846 29,344 79.64%
202 POLICE OPERATIONS 2,187,088 672,219 30.74%
212 CITY FIRE 506,104 123,480 24.40%
.................................................................................................................................................................................................................................................................................................................................................................................................
214 DI STRICT FIRE 318,265 62,141 19.52%
220 ARRC 11,419 4,290 37.57%
221 PARKS 199,526 56,169 28.15%
.................................................................................................................................................................................................................................................................................................................................................................................................
223 A Q U ATI CS 43,520 19,904 45.73%
224 GOLF 16,077 4,965 30.88%
225 BUILDINGS&GROUNDS MAINTENANCE 82,819 29,130 35.17%
226 CONFERENCE CENTER 49,847 15,171 30.44%
227 MUSEUM 70,275 28,421 40.44%
228 RECREATION 163,713 52,662 32.17%
.................................................................................................................................................................................................................................................................................................................................................................................................
231 COMMUNITY PLANNING 76,484 18,978 24.81%
233 BU I LDI NG I NSPECTI ON 56,407 15,968 28.31%
234 HOUSING 1,742 - 0.00%
241 FLEET AND PLANT MAINTENANCE 48,539 16,504 34.00%
242 ENGI NEERI NG 104,298 20,572 19.72%
.................................................................................................................................................................................................................................................................................................................................................................................................
243 CORPORATION YARD 10,009 4,204 42.00%
.................................................................................................................................................................................................................................................................................................................................................................................................
245 LANDFILL 74,662 16,827 22.54%
246 STREETS 237,895 58,624 24.64%
252 AIRPORT OPERATIONS 116,802 52,703 45.12%
261 ELECTRIC DISTRIBUTION 269,349 88,828 32.98%
.................................................................................................................................................................................................................................................................................................................................................................................................
262 TECHNICAL SERVICES 75,515 20,422 27.04%
.................................................................................................................................................................................................................................................................................................................................................................................................
263 ELECTRIC GENERATION 55 108 196.65%
.................................................................................................................................................................................................................................................................................................................................................................................................
264 ELECTRIC ADMINISTRATION 928,259 307,825 33.16%
271 WATER SERVICES 444,157 156,977 35.34%
272 SEWER SERVICES 818,703 414,285 50.60%
.................................................................................................................................................................................................................................................................................................................................................................................................
273 RECYCLED WATER SERVICES 13,983 5,103 36.50%
.................................................................................................................................................................................................................................................................................................................................................................................................
900 AGENCY ACTI VI TIES 130,128 - 0-00% 28
Total $ 8,754,140 $ 2,908,551 33.22%
ATTACHMENT 1
Pg. 27Allocation
Special Indirect Cost Allocation by Fund
Budgeted
Report- Allocation for Actual
Indirect Cost Fund the Year Incurred Variance
100 GENERAL FUND $ 3,872,470 1,101,682 28.45%
Allocation 120 STREETS CAPITAL IMPROVEMENT 9,796 3,045 31.08%
202 LIABILITYFUND 36,846 29,344 79.64%
(coat.) 203 GARAGE FUND 49,130 16,987 34.58%
.................................................................................................................................................................................................................................................................................................................................................................................................
204 PU RCHASI NG FUND 52,662 18,374 34.89%
.................................................................................................................................................................................................................................................................................................................................................................................................
205 BILLING AND COLLECTION FUND 207,278 48,548 23.42%
206 PUBLIC SAFETY DISPATCH FUND 149,922 51,405 34.29%
208 BUILDING&MAINTENANCE FUND 92,828 33,324 35.90%
.................................................................................................................................................................................................................................................................................................................................................................................................
209 IT FUND 129,090 39,029 30.23%
220 EQUIPMENT RESERVE FUND - 923 0.00%
.................................................................................................................................................................................................................................................................................................................................................................................................
250 SPECIAL REVENUE FUND 10 0.00%
251 SPECIAL PROJECTS RESERVE - 246 0.00%
253 CITY PROP 172 5,806 - 0.00%
311 ARRC GENERAL OPERATING FUND 13,454 4,912 36.51%
312 DOWNTOWN BUSINESS IMPROVEMENT 1,266 35 2.75%
313 LM I HF HOU SI NG ASSET FU ND 1,009 390 38.66%
.................................................................................................................................................................................................................................................................................................................................................................................................
314 W I NTER SPECIAL EVENTS 8,043 0.00%
500 2106 GAS TAX FU ND 11,454 0.00%
505 SIGNALIZATION FUND 230 0.00%
510 TRANS-TRAFFIC CONGEST RELI EF 13,918 0.00%
612 16-HOM E-1 1376 1,742 0.00%
630 ASSET SEIZU RE FUND 3,558 0.00%
633 H&S EDUCATION 11489(B)(2)(A1) 1,669 0.00%
635 SU P.LAW ENFORCE.SVC.FD(SLESF) 8,321 0.00%
636 CBTHP OFFICER 7,604 - 0.00%
638 ASSET FORFEI TU RE 11470.2 H&S 1,669 438 26.27%
640 PARKING DISTRICT#1 26,394 12,897 48.86%
691 MUSEUM FUND 70,275 28,421 40.44%
700 SANITARY DISPOSAL SITE FUND 74,662 16,827 22.54%
720 GOLF FUND 16,077 4,965 30.88%
730 CONFERENCE CENTER FUND 49,847 15,418 30.93%
750 VISIT UKIAH FUND 10,705 1,621 15.14%
777 AIRPORT FUND 126,204 56,223 44.55%
800 ELECTRIC FU N D 1,655,935 575,786 34.77%
801 ELECTRIC CAPITAL RESERVE FUND - 9,267 0.00%
805 STREET LIGHTING FUND 18,520 7,585 40.95%
806 PUBLIC BENEFITS CHARGES FUND 32,198 11,626 36.11%
820 WATER FU ND 588,677 238,991 40.60%
822 WATER CONNECTION FEE FUND 473 56 11.80%
830 RECYCLED WATER FUND 13,983 5,103 36.50%
840 CITY WASTEWATER OPERATIONS FUND 830,750 475,869 57.28%
843 CONNECTION FEE SEWER FUND - 1,689 0.00%
844 CITYSEW ER CAPITAL PROJECTS FUND 111,282 35,375 31.79%
915 UVFD 312,303 62,006 19.85%
916 UVFD PROP 172 5,760 136 2.36%
917 UVFD MEASURE B 202 0.00% 2
................................................................................................................................................................................................................................................................................................................................................................................................ 9
940 SANITATION DISTRICT OPERATING 130,128 - 0.00%
$ 8,754,140 $ 2,908,551 33.22%
ATTACHMENT 1
Pg. 28 Notes
Notes to Financial Statements
' New Funds
A new fund was created in 2018-19 during the budget development process to account for
capital street and rights-of-way projects associated with resources collected from Measure Y.
% The fund is called Streets Capital Improvement and is numbered 120.
Significant Changes
IF,
No significant accounting or budgeting changes were made this quarter or since the start of the
fiscal year.
City-Wide Notes
None.
Department Notes
Though departments on average have spent thirty-three percent of their budget appropriations
in the first quarter, they are still on pace to end the year at or under budget. The City's annual
unfunded actuarial liability payment to CaIPERS at the beginning of the fiscal year account for
t
much of the reason why expenditures are trending above twenty-five percent.
s
Takeaways
• City revenues are trending positively
Expenditures City-wide and at the fund level are within budgeted appropriations
® Most departments currently are within budget estimates
f 1,,
1 011 �i,U�1 l%
r
�i%JAS fi%orf/
30
ATTACHMENT 1
Pg. 29 Contacts
Ukiah City Council and Treasurer
Kevin Doble, Mayor Allen Carter, Treasurer
Email; ! Email;
kdoble@cityofukiah.com acarter@cityofukiah.com
JJr.
l
Maureen Mulheren, Vice-Mayor
Email:
mmulheren@cityofukiah.com
Jim Brown, Council Member
r mail;jbrown@cityofukiah.com
Douglas Crane, Council Member
Jf mail; dcrane@cityofukiah.com
Steve Scalmanini, Council Member
r%
Email:
sscalmanini@cityofukiah.com
31
ATTACHMENT
Pg. 30 Contacts
° Executive
ty
The senior management team for the City of Ukiah.
City Manager Water Resources Director
SogeSongiocomo Sean White
Email: Email:
Phone: 707.463.6221 Phone: 707.467.5712
Deputy City Manager Community Development Director
Shannon Riley Craig Schlatter
Email: Email:
Phone: 707.467.5793 Phone: 707.463.6207
City Attorney Finance Director
David Rapport Daniel Buffalo
Email: Email:
Phone: 707.467.2800 Phone: 707.463.6220
City Clerk IT Administrator
Kristine Lawler Michael |ngvveU (Acting)
Email: Email:
Phone: 707.463.6217 Phone: 707.467.5722
Human Resources/Risk Management Police Chief
Director Justin Wyatt
Sheri Mannion Email:
Email: Phone: 707.463.6245
Phone: 707.463.6272
Ukiah Valley Fire Authority Administrator
Public Works Director/City Engineer DonGrebi| (interim)
Tim Ehkoan Email:
Email: Phone: 707.462.7921
Phone: 707.463.6280
Community Services Administrator
Electric Utility Director Toni Dorto|ome
Me|Grondi Email:
Email: Phone: 707.467.5764
Phone: 707.463.6295
Airport Manager
Greg Owen
Email:
Phone: 707.467.2855
32
ATTACHMENT 1
Pg. 31 Contacts
City Contact Information
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Tel 707.463.6200
www.cityofukiah.com
�„rouN+r"rr� ��o o0p
of Ukiah
1 i
33
Agenda Item No.: 13d
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Capital Improvement Project Tracker Presentation.
DEPARTMENT: Finance PREPARED OapnineHanis
ATTACHMENTS:
None
Summary: The Finance Department will present toCouncil the Capital Improvement Project Tnaokerandgivea
general overview ofthe platform.
Background: In March of 2018, Council approved a five-year contract with OpenGov for Performance
Measures and Stories. Staff worked to build the online platform to accompany the Capital Improvement Project
/C|P\ schedule found inthe 2O18-19budget document.
Discussion: The Budget Management Division of the Finance Department worked to develop an online CIP
Tracker through C)penGov Stories. Each year during the budget process Council is presented with a static
document that is updated annually. The C IP Tracker is an online tool that com plim ents the docum ent and
allows for real time data to be presented, creating transparency internally and out to the community. The focus
iob» create value bygenerating community engagement through compelling narrative, combined with financial
and performance data. The platform provides dynannio, regularly updahad, and ongoing tracking ofprojects and
expenses that the City Council has prioritized as an implementation measure for budget development.
Departments will beresponsible for quarterly updates ofcurrent projects.
RECOMMENDED ACTION: Council to receive a presentation on the Capital Improvement Project Tracker.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: N/A
The CIP Tracker can be found on the City of Ukiah Website under the Finance Department.
http://www.cityofukiah.com/finance/
2
Agenda Item No.: 13e
MEETING DATE/TIME: 12/5C2018
0/0
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments and if necessary,
Consider Modifications to Assignments and/or the C reation/Eli m i nation of Ad hoc(s).
DEPARTMENT: Administration PREPARED Kristine Lawler
ATTACHMENTS: Attachment 1 - 2O18Council Special Assignment List
Summary: City Council members will provide reports and updates on their committee and ad hoc assignments.
Ifnecessary, the Council may consider modifications.
Background: City Council members are assigned to a number of committees and ad hoc activities. These
assignments are included aoAttachment#1.
Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and
adhoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending
business (i.e., public hearings), and not enough time is afforded for reports beyond community activities.
In an effort to foster regular updates on committee and ad hoc aooignmento, this item is being placed on the
agenda to provide the City Council members an expanded opportunity to report on assignments.
RECOMMENDED ACTION: Receive report(s). The Council may also consider modifications to committee and ad
hoc assignments along with the creation/el imination adhoc(o).
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: W1ayorDob|e
The Council may also consider modifications to committee and ad hoc assignments along with the
creation/elimination ad hoc(s).
2
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COMMITTEE ASSIGNED TO PRINCIPAL STAFF
Electric Grid Operational Improvements Crane/Scalmanini Mel Grandi, Electric Utility Director; 463-6295
mgrandi@cityofukiah.com
Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer;463-6280
Rate Studies for Electric,Water,Sewer Crane/Doble teriksen@cityofukiah.com
Sean White, Director of Water Resources;463-5712
swhite@cityofukiah.com
Dan Buffalo,Director of Finance;463-6220 dbuffalo@cityofukiah.com
Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Guy Mills, Project and Grant Administrator; 467-5719
Sales Tax Sharing Crane/Doble gmills@cityofukiah.com
David Rapport, City Attorney; 467-2800 drapport@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Tim Eriksen, Public Works Director/City Engineer; 463-6280
Ukiah Valley Sanitation District teriksen@cityofukiah.com
Mediation Crane/Dobie Sean White,Water Resources Director; 467-5712
swhite cit ofukiah.com
Water Bonds Crane/Doble Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Chris Dewey, Police Chief; 463-6245 cdewey@cityofukiah.com
Marijuana Legislation and Policy Mulheren/Brown Craig Schlatter, Director of Community Development; 463-6219
cschlatter cit ofukiah.com
Strategic Planning Crane/Doble Sage Sangiacomo, City Manager; 463-6221
ssanaiacomo@cityofukiah.com
Landfill Closure Crane/Scalmanini Tim Eriksen, Public Works Director/City Engineer; 463-6280
teriksen@cityofukiah.com
City Water Rights Doble/Crane Sean White, Director of Water Resources; 463-5712
swhite@cityofukiah.com
Downtown Parking Management Mulheren/Brown Shannon Riley, Deputy City Manager; 467-5793
sriley@cityofukiah.com
Dan Buffalo, Director of Finance; 463-6220
Budget Development Best Practices Crane/Doble dbuffalo@cityofukiah.com
and Financial Policy Sheri Mannion, Human Resource Director/Risk Manager; 463-
6272, smannion@cityofukiah.com
Public Works Project Specification Crane/Doble Tim Eriksen, Public Works Director/City Engineer; 463-6280
Development teriksen@cityofukiah.com
Uniform Cost Accounting Crane/Mulheren Tim Eriksen, Public Works Director/City Engineer; 463-6280
teriksen cit ofukiah.com
Cost Allocation Plan Crane/Doble Dan Buffalo, Director of Finance; 463-6220
dbuffalo@cityofukiah.com
Vichy Springs Resort Litigation Scalmanini/Brown Sage Sangiacomo, City Manager; 463-6221
ssangiacomo@cityofukiah.com
Marbut Study Ad Hoc Brown/Scalmanini Justin Wyatt, Police Operations Captain, 463-6760
jwyatt@cityofukiah.com
Solar Proposal-Application Project Crane/Scalmanini Sean White, Director of Water Resources; 463-5712
swhite@cityofukiah.com
6/21/2018