HomeMy WebLinkAbout2018-10-17 Packet
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Vice Mayor Mulheren
No public comment was received.
CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:03 P.M.
Ukiah Valley Sanitation District v. City of Ukiah
CITY COUNCIL RECONVENED IN OPEN SESSION AT 4:50 P.M.
Ukiah Valley Sanitation District v. City of Ukiah
(COU No. 1819-120)
(COU No. 1819-121)Ukiah Valley Sanitation District v. City of
Ukiah
CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:53 P.M.
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by City Manager Sangiacomo.
Proclamation was received by Pam Jensen, Ukiah Valley Association for Habilitation (UVAH).
Presentation was received.
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(COU No.
1819-123)– Airport
(COU No. 1819-124)
– Airport.
– Community Services.
(COU No. 1617-193-
A2)– Information Technology.
(2018-25)
– Human Resources/ Risk Management.
–
Community Services.
(2018-26)– Finance.
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Reports were received.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 6:29 P.M.
THE CITY COUNCIL RECONVENED IN OPEN SESSION AT 6:40 P.M.
(2018-27)
(COU No. 1819-125 –
Local 1245 of International Brotherhood of Electrical Workers; COU No. 1819-126 – Department
Head; COU No. 1819-127 – Management; COU No. 1819-128– Water Utilities/Mechanics Units.)
Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Ukiah Valley Sanitation District v. City of Ukiah
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No additional Closed Session was held.
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CITY OF UKIAHAttachment 1
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF SEPTEMBER
FUNDS:
100General Fund$909,759.76700Sanitary Disposal Site Fund$631.75
105Measure S General Fund701Landfill Corrective Fund
110Special General Fund702Disposal Closure Reserve Fund
120Streets Capital Improvement$474,085.77704Post Closure Fund - Solid Waste$0.00
201Worker's Comp Fund$466.86720Golf Fund$25,660.96
202Liability Fund$2,389.82730Confernence Center Fund$8,450.15
203Garage Fund$6,690.97750Visit Ukiah $679.00
204Purchasing Fund $6,974.63777Airport Fund$125,872.76
205Billing & Collections Fund$18,896.63778Airport Capital Improvement Fund
206Public Safety Dispatch Fund$4,218.47779Special Aviation Fund
207Payroll Posting Fund$237,424.99800Electric Fund$823,702.59
208Building Maintenance/Corp Yard Fund$22,530.50801Electric Capital Reserve Fund$333,923.57
209IT Fund$135,424.41803Lake Mendocino Bond Reserve
220Equipment Reserve Fund805Street Lighting Fund$12,247.84
250Special Revenue Fund$91.76806Public Benefits Fund$8,082.37
251 Special Projects Reserve Fund$921.25820Water Fund$78,198.62
253 CITY PROP 172$9.99822Water Capital Improvement Fund$751,453.43
300Park Development Fund830Recycled Water Fund$3,423,203.83
301Anton Stadium Fund$0.00
302Observatory Park Fund$38.73840City/District Sewer Fund $132,305.86
304Swimming Pool Fund $0.00841Sewer Contruction Fund
305Riverside Park Fund$0.00843Sewer Capital Fund
306Skate Park Fund$0.00900Special Deposit Trust$4,429.09
310Museum Grants901General Service (Accts Recv)$725.02
311Alex Rorbaugh Recreation Center Fund$3,284.43902U.S.W. Billing & Collection$65,008.09
312Downtown Business Improvement Fund903Public Safety - AB 109$0.00
313LMIHF Housing Asset Fund905Federal Emergency Shelter Grant
314Winter Special Events905Mendocino Emergency Service Authority
5002106 Gas Tax Fund911Russian River Watershed Association
5012107 Gas Tax Fund915UVFD $11,240.53
5032105 Gas Tax Fund916UVFD PROP 172$10.00
505Signalization Fund917UVFD Measure B
506Bridge Fund918UVFD Mitigation$1,361.41
5071998 STIP Augmentation Fund940Sanitation District Special Fund$179.87
508SB325 Reimbursement Fund943Sanitation District Capital Improvement Fund
509S.T.P. Fund952REDIP Sewer Enterprise Fund
510Trans-Traffic Congest Relief Fund$7,389.67960Community Redevelopment Agency
511Rail Trail Fund$40,648.37961RDA Housing Pass-Through
600Community Development Block Grant962Redevelopment Housing Fund
601EDBG 94-333 Revolving Loan963Housing Debt
602Community Development Fund964RDA Capital Pass-Through
60308-HOME-4688965Redevelopment Capital Improvement Fund
604CDBG Grant 09-STBG-6417966Redevelopment Debt Service
60511-HOME-7654 Fund$0.00967Housing Bond Proceeds
606CDBG Grant 10-EDEF-7261$3,562.50968Non-Housing Bond Proceeds
607Prop 84 Grant Fund969RDA Obligation Retirement Fund$1,369.05
60913-CDBG-8940844/944Sewer Capital Projects Fund$120,934.50
610City RDA Projects Fund
630Asset Seizure Fund$419.99
631Asset Seizure Fund (Drug/Alcohol)
633H & S Education 11489(B)(2)(A1)
634Federal Asset Seizure GrantsRetainage Withheld$265,065.68
635SUP Law Enforcement Service Fund611CDBG 16-CDBG-11147
637Local Law Enforcement Block Grant
638Asset Forfeiture 11470.2 H & S$3,564.00
639Special Revenue - Police$0.00
640Parking District Fund$751.45
691Museum Fund$9,713.29
PAYROLL CHECK NUMBERS: 506433-506467
DIRECT DEPOSIT NUMBERS: 89166-89370TOTAL DEMAND PAYMENTS- A/P CHECKS$8,083,994.21
PAYROLL PERIOD: 8/26/18-9/8/18TOTAL DEMAND PAYMENTS-WIRES* & EFT's$710.00
PAYROLL CHECK NUMBERS: 506468-506492TOTAL PAYROLL CHECKS & DIRECT DEPOSITS$829,212.74
TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)
DIRECT DEPOSIT NUMBERS: 89371-89576$481,748.81
PAYROLL PERIOD: 9/9/18-9/22/18* vendor name( if applicable)
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD:
VOID CHECK NUMBERS:
3028667, 3029013, 3026802 TOTAL PAYMENTS$9,395,665.76
89119
MANUAL CHECK NUMBERS:
89165
WIRE TRANSFER NUMBERS:
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
City Clerk
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APPROVAL OF CITY MANAGERCERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
____________________________________________________________________________________________
City ManagerDirector of Finance
Account Code Summary
Attachment 2
10000000General Fund20526430Electric Department - Meter Readers
10010000City Council20620231Ukiah Dispatch
10011100City Clerk20620232Ft Bragg Dispatch
10011300Elections20700000Payroll Posting Fund
10012100City Manager20822500Building Maintenance
10012200Administrative Support20824300Corporation Yard
10012400Miscellaneous General Government20922900IT Fund
10013400Finance Department22013300FA Replace - Finance UB
10014000City Attorney22020200FA Replace - Police Operations
10015100Treasury Management22021210FA Replace - Fire Administration
10016100Human Resources22022900FA Replace - Information Technology
10017100Economic Development22024100FA Replace - Garage
10018000Community Outreach 22024220FA Replace - Streets
10020217Animal Control 22024413FA Replace - Water Distribution Cap
10022100Parks 22024414FA Replace - Water Distribution O&M
10022300Aquatics22024421FA Replace - City Wastewater
10022800Recreation 25024210Engineering Reserve
10022810Recreation Administration25024300Corporation Yard Reserve
10022821Adult Basketball 25122900CIP - IT
10022822Adult Softball25123100CIP - Planning
10022824Co-Ed Volleyball25124210CIP - Engineering
10022831Youth Basketball25124220CIP - Streets
10022832Youth Softball25124410CIP - Water
10022840Day Camp25124421CIP - City Wastewater
10022850Classes & Clinics25126410CIP - Electric
10022860Special Activities30022200Park Development
10023100Community Planning30122210Anton Stadium
10023320Building Inspection30222220Observatory Park
10024210Engineering30522250Riverside Park
10024214Traffic Signals30622260Skate Park
10024620Streets 30822280Project Planning
10024224Storm Drains31022700Museum Grant
10514000Police - City Attorney31122000Alex Rorabaugh Recreation Center
10520210Patrol31217100Downtown Business Improvement District
10520214Police Reserves50524210Engineering - Signalization Fund
10520216COPS Grant50624210Capital Engineering
10520218Police - CSO50824210SB325 - Engineering
10520224Police - Major Crimes Task Force50824220SB325 - Streets
10521210Fire Administration50924210STP - Engineering
10521312Fire Volunteer Station50924220STP - Streets
20112400Worker's Compensation Fund51024220Trans - Traffic Slurry Seal
20212400Liability Fund 510X9999Trans -Traffic Project
20324100Garage Fund60217441Grant - CDBG 602
20413500Purchasing Fund60317442Grant - HOME 603
20513300Billing and Collections60417441Grant - CDBG 604
20514000Billing and Collections - City Attorney60517442Grant - HOME 605
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20524412Water Department - Meter Readers60517461First Time Homebuyer Program
Account Code Summary
Attachment 2
60517462FTHB Activity Delivery80026130Electric Substation
60517467FTHB - PIR80026140Reimbursable Work for Others
60600000CDBG Grant 10-EDEF-7261 Fund80026200Electric Metering
60617441Grant - CDBG 60680026300Electric Generation
60617451General Administration80026312Mendocino Hydro
60617452AD ED Direct Financial Assistance80026330Hydro Electric
60617453ED Direct Financial Assistance80026400Electric Administration
60717443Grant Prop 8480026410Electric General Administration
60724413Prop 84 Water Distribution Cap80026430Interdepartmental Charges
6090000013-CDBG-894080326330Hydro Plant
6091745813-CDBG-894080526610Street Lighting
63020210Asset Seizure Expenditure80626500Public Benefit
63120210Drug & Alcohol Education82027110Water
63320210H&S Asset Seizure Expenditure 82027111Water - Production O&M
63420250Fed Asset Seizure Expenditure 82027113Water - Distribution Capital
63520210SLESF82027114Water - Distribution O&M
63820210Asset Forfeiture 11470 82027115Water - Production Capital
64020213Parking Enforcement82227113Water - Distribution Capital
69122700Museum84027220Wastewater
70024500Landfill 70084027221Wastewater City - O&M
70224500Landfill Closure84027222Wastewater City - Capital
70424500Landfill Post closure84027225Wastewater Treatment - O&M
72022400Golf84027226Wastewater Treatment - Capital
73022600Conference Center84227220Wastewater
75017110Visit Ukiah84327222Wastewater City - Capital
77725200Airport Operations84427221Wastewater City Capital - O&M
77817411FAA Grant84427222Wastewater City - Capital
80026100Electric Administration90000000Special Deposit Trust Fund
80026110Electric Overhead91190100Russian River Watershed Assoc
80026120Electric Underground96900000Successor Agency
80100000 Infrastructure
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hĬƆĻĭƷ /ƚķĻ {ǒƒƒğƩǤ Attachment 3
12102INVENTORY OF SUPPLIES52526FRAUD INVEST. ASSESSMENT
12103STORES PURCHASES52527A.D.P. PREMIUM & DEDUCTIBLE
12104INVENTORY - PURCHASES52528LIABILITY INSURANCE
12105STORES ISSUES52529EARTHQUAKE & FLOOD PREMIUMS
51211PERS UNFUNDED LIABILITY52530POLLUTION-ENVIRON INS PREMIUM
51280OVERTIME/CALLOUT MEALS52531UMEMPLOY. INS EXPENSE
51285CALLOUT MILEAGE REIMBURSEMENTS52532SAFETY & TRAINING SUPPORT
52100CONTRACTED SERVICES52600RENT
52107CONTRACTED SERVICES-EIR52841SUCCESSOR AGENCY ADMIN
52108CONTRACT SERVICES-GPU54100SUPPLIES
52110AMBULANCE BILLING54101POSTAGE
52111MAINT. CONTRCTS - DEFIBRULATOR54102SMALL TOOLS
52112M. S. OVERSIGHT54105PHOTOGRAPHIC EXPENSE
52113PLANNING STUDIES54106SPECIALTY SUPPLIES
52114COMPLIANCE STUDIES54120PW - SPECIAL SUPPLIES
52120LABOR CHARGES FROM OTHER DEPAR54121PW - ASPHALT CONCRETE
52130EDUCATIONAL & MARKETING MATL'S54122PW - AGGREGATE BASE
52131ASSISTANCE TO SENIORS54123PW - CRACK SEALANT
52132EMERGENCY ASSISTANCE54124PW - CONCRETE/SUPPLIES
52133MONTHLY DISCOUNT PROGRAM54125PW - TRAFFIC PAINT
52134CONTRACT ADMINISTRATION54126PW-PREMARKS
52135ENERGY CONSERVATION PROGRAM54127PW - SIGN POSTS/SHEETING
52136PHOTOVOLTAIC RATES/INCENTIVE54128PW - COLD PATCH MATERIAL
52137PUBLIC BENEFITS PROGRAM MGMT54129PW - TACK OIL
52138NCPA PUBLIC BENEFITS PROGRAM54130PW - SAFETY
52139RESEARCH, DEVELOPMENT & DEMO54131PW - BARRICADES & CONES
52140LITIGATION EXPENSES54160HR - CITY LIABILITY & CONTRACT
52145DETACHMENT-SEWER-UVSD54161HR - BACKGROUND & PHYSICALS
52150LEGAL SERVICES/EXPENSES54162HR - ADVERTISING
52151AFLAC & PERS INSUR ADMIN FEES54163HR - INTERVIEW SUPPLIES
52170UKIAH WASTE SOLUTIONS54164HR - FORMS & OTHER DIV. EXP.
52171RESIDENTIAL BILLING CHARGE54165HR - NEW EMPLOYEE FINGERPRINT
52172COMMERCIAL OVERSIGHT FEE54166HR - DOT TESTING PROGRAM
52180SECURITY SERVICES54167HR - EMPLOYEE DEVELOPMENT
52301PROPERTY TAX ADMIN FEE54168HR - REMIF SAFETY TRNG & SUPPO
52302AMBULANCE FEES54201PRISONER EXPENSE
52303REHIT SUPPORT54202MAJOR CRIME INVETIGATIONS
52304LAFCO FEES AND PROP TAX EXP54320SOFTWARE
52500TRUSTEE FEES54330COMPUTER AND TECHNOLOGY
52510ADVERTISING & PROMOTION54500EQUIP RENTS AND LEASES
52515ADVERTISING & PUBLICATION54700FINES & PENALTIES
52521LIABILITY INSURANCE PREMIUM55100TELEPHONE
52522LIABILITY INSURANCE DEDUCT55200PG&E
52523BOILER/MACHINERY PREMIUMS55210UTILITIES
52524PROPERTY INSURANCE56100VEHICLE & EQUIPMENT MAINT. & R
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52525WORKER'S COMP. EXPENSE56110CITY GARAGE - PARTS
56121R & M RADIO EQUIPMENT56111CITY GARAGE - LABOR
56122R & M NON-AUTO EMS EQUIPMENT56112EQUIPMENT PARTS FOR RESALE
56123R & M COMPUTERS56120EQUIPMENT MAINTENANCE & REPAIR
56124MAINT CONTRACT DEFIBULATORS80235SYSTEM MAINTENANCE
56130EXTERNAL SERVICES80236EMERGENCY/CONTINGENCY
56210FUEL & FLUIDS90100LOAN PROCEEDS
56300BUILDING MAINT. & REPAIR90101LOAN PAYMENT RECEIVED
56410EQUIPMENT RENTAL - PRIVATE90301LOAN REPAYMENT
56504FACILITY MAINTENANCE & REPAIR90410BOND PROCEEDS
56600AIRFIELD MAINTENANCE & REPAIR
56700LANDFILL CLOSURE EXPENSE
57100CONFERENCE & TRAINING
57101CONF & TRAINING-AQUATICS
57102CONF & TRAINING-PARKS STAFF
57200MEETINGS
57300MEMBERSHIPS & SUBSCRIPTIONS
58101NCPA PLANT GENERATION
58102NCPA POWER PURCHASES
58103NCPA TRANSMISSION
58104NCPA MANAGEMENT SERVICES
58105NCPA THIRD PARTY SALES
58106NCPA PASS THROUGH COSTS
58107NCPA COMMITMENTS ACTIVITY
58201WATER PURCHASES
58202WATER TREATMENT PLANT CHEMICAL
58401AVIATION FUEL
58410GARAGE LUBRICANTS & PARTS
58510REIMBRSABLE JOBS
59100PROPERTY TAXES PAID
59101FEES
59102FRANCHISE FEES
59350PURCHASE DISCOUNTS TAKEN
59400OTHER EXPENSES
70101LOAN PAYMENTS MADE
70102BOND INTEREST PAYMENTS
70110BOND ISSUANCE COSTS
70201LOAN PRINCIPAL PAYMENTS
70202BOND PRINCIPAL PAYMENTS
80100MACHINERY & EQUIPMENT
80200BUILDINGS ACQUISITION
80210LAND ACQUISITION
80220BUILDING IMPROVEMENTS
80230INFRASTRUCTURE
80231RECYCLING STUDY 50% GRANT MATC
80232LINE REPLACEMENTS
80233MAIN REPLACEMENTS
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80234INFLOW/INFILTRATION
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24
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25
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ADDENDUM NO. 4 TO UKIAH MUNICIPAL GOLF COURSE LEASE
Attachment #4
AGREEMENT
This Agreement (“Addendum No. 4”) entered in Ukiah, California on ________, 2018 (“Effective
Date”),amends the Municipal Golf Course Lease Agreement (“Lease”), dated July 1, 2012, between
the City of Ukiah (“Lessor” or “City”), a general law municipal corporation, and Tayman Park Golf
Course Group, Inc. (“Lessee” or “TPGG”), a corporation in good standing under the laws of the State
of California. Addendum No. 3, dated March 13, 2018 and this Addendum No. 4,the original terms
of the Lease remain in full force and effect between the Parties in accordance with its terms. Lessor
and Lessee may be referredto herein as “Parties” and individually as “Party.”
RECITALS:
1. Addendum No. 3 added to and amended the Lease without referencing specific sections of the
Lease. For example, Section 3 of the Lease provided an Initial Term of 10 years, commencing on July
1, 2012, and included two options to extend the Initial Term by 5 years each. Section 7 of Addendum
No. 3 extends the term of the Lease for 10 years from the Purple Pipe Date, as defined in Section 1 of
Addendum No. 3, if that date occurs within the Initial Term of the Lease(e.g., prior to March31,
2023) with the two 5-year options to extend the term available at the expiration of the Extended
Term.
2. Because the section numbers in Addendum No. 3 do not specifically reference the section numbers
in the Leasewhich were amended by Addendum No. 3, this Addendum No. 4, amends sections in
Addendum No. 3.
3. The sections in Addendum No. 3 amended by this Addendum No. 4 continue to amend the Lease
which remains in full force and effect, except as expressly amended by Addendum No. 3, as amended
by this Addendum No. 4.
4. All definitions used in this addendum are defined in Section 1 of Addendum No.3.
AGREEMENT:
WHEREFORE, in reliance upon the above-recitals and the terms and conditions stated below, and for
good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
Parties agree to amend Addendum No. 3as follows.
Section 10. TPGG Required Improvements to Cart Paths and Club House.
A. 1. During the period February 15 –September 15, 2018, TPGG commenceddesign and
constructionand completedclub house food & beverage facilities and related club house
improvements,using plans and at costs pre-approved and acceptedbyCity. In such design and
construction TPGG was required to spend up to five-hundred and twentythousand ($520,000)
dollars.
* * *
B. Within two weeks following the Purple Pipe Date, or sooner if agreed to by TPGG and the City
Manager,TPGG shall commence design and construction of the complete rehabilitationof the golf
course cart paths (“Project Commencement Date”) according to plans and at costs pre-approved and
26
1
acceptable to City at City’s sole discretion. The cart path rehabilitation shallbe completed within four
(4) months of the Project Commencement Date, or sooner if possible. TPGG commits to complete the
project using up to two($200,000 㼱㼾㼷㼭㼻㼮㼭㻩㼽㼱㼸㼾㼼㼪㼷㼭㻩㼭㼸㼵㼵㼪㼻㼼㻩)of its funds, or the actual amount
required to complete the project to City’s satisfaction, if the project can be completed for less than
$200,000.
C. Upon City’s approval of the completed club house improvement project, TPGG shall be given a
credit of fifty (50%) percent of the actual amount spent to completethe project, based on an
accounting approved by City; provided that the credit shall not exceed two hundred sixty thousand
dollars ($260,000), if the actual amount spent exceedsfive-hundred and twenty thousand dollars
($520,000).Commencing in FY2018, the amount of the credit shall be reported to TPGGby the City
Finance Director and shall be applied towards the CIP requirement inSection 4.2 of the Lease at
$40,000 per year or prorated part thereof.Afterall of the credits described in Subsections C and D
have been used to satisfy Lessee’s obligationto make CIP contributions as provided herein, the
required CIP contribution going forward will be calculated as adjusted for inflation from July 1, 2018
in the manner described in Section 4.2 of the Lease.
D. Upon City’s approval of the completed cart path improvement project, TPGG shall be given a an
additional creditto the credit provided in Section 10.C, above, of sixty (60%) percent of the actual
amount spent on the cart path project; provided that the credit shall not exceed one hundred twenty
thousand dollars ($120,000), if the total cost of the project, based on an accounting approved by the
City, exceedstwo-hundred thousand ($200,000) dollars.Such credit amount shall be reported to
TPGG by the City Finance Director and shall be applied towards the CIP requirement of Section 4.2
of the Lease at $40,000 per year or prorated part thereof after the credit calculated in Section 10C has
been applied.At the exhaustion of all credits described inSubsectionsDand C, the required CIP
contribution going forward will be calculated as adjusted for inflation from July 1, 2018 in the
manner described in Section 4.2 of the Lease.
WHEREFORE, the Parties have entered this Agreement on the Effective Date.
City of Ukiah:
By: ______________________________
Sage Sangiacomo, City Manager
Attest:
_________________________
Kristine Lawler, City Clerk
Approved as to form:
_________________________
David J. Rapport, City Attorney
TAYMAN PARK GOLF GROUP, INC.,
Lessee
By: ______________________
Its:
27
2
2
3
4
5
6
2
3
4
(see calendar from NCPA)
5
6
2
3
Attachment 1
RESOLUTION NO. ______
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
ADOPTING MEMORANDA OF UNDERSTANDING
BETWEEN THE CITY OF UKIAH AND THE POLICE, FIRE AND FIRE MANAGEMENT
BARGAINING UNITS, AND THE POLICE CHIEF EMPLOYEMENT CONTRACT
WHEREAS, the Employee/Employer Relations Officer and Human Resources Director
have met and conferred in good faith with representatives of the Police, Fire and Fire
Management Bargaining Units, and the Police Chief; and
WHEREAS, Memoranda of Understanding for the term of September 19, 2018 through
September 18, 2021 have been arrived at and agreed to by the parties; and
WHEREAS, said Memoranda of Understanding have been presented to the City Council
for its consideration.
NOW, THEREFORE, BE IT RESOLVED that the Memoranda of Understanding are
hereby adopted and the Employee/Employer Relations Officer is authorized to enter into these
Agreements.
th
PASSED AND ADOPTED this 17 day of October 2018, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Kevin Doble, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
4
Attachment 2
RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING ADDENDUM TO
THE MEMORANDA OF UNDERSTANDINGS BETWEEN THE CITY OF UKIAH AND THE
DEPARTMENT HEAD AND MANAGEMENT UNITS
WHEREAS, the Employee/Employer Relations Officer and her Designee have met and
conferred in good faith with representatives of the Department Head and Management Units; and
WHEREAS, Addenda to the 2018-2021 Department Head and Management Unit Memoranda
of Understanding, adding a Longevity Performance Program provision; and
WHEREAS, said Addenda have been presented to the City Council for its consideration.
NOW, THEREFORE, BE IT RESOLVED that the Addenda to the Department Head, and
Management Unit MOUs are hereby adopted and the Employee/Employer Relations Officer is
authorized to enter into these Agreements.
th
PASSED AND ADOPTED this 17 day of October 2018, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Kevin Doble, Mayor
ATTEST:
________________________________
Kristine Lawler, City Clerk
5
Attachment 3
MEMORANDUM OF UNDERSTANDING
Police Unit
2018 2021
This Memorandum of Understanding is entered into pursuant to the Meyers-Millias-Brown Act
(California Government Code Section 3500, et. seq.) and applicable ordinances and resolutions
the Ukiah Police
Police Unit). As a result of meet and confer sessions, the
City and Unit have agreed to the following understandings:
1. TERM: September 19, 2018 September 18, 2021.
2. SALARY
Year 1: 4% increase to salary effective retroactively to the first full pay period following
September 19, 2018.
Year 2: 3% increase to base salary effective the first full pay period following
September 19, 2019.
Year 3: 3% increase to base salary effective the first full pay period following
September 19, 2020, unless the local economic benchmark consisting of total revenue
collected for property tax, sales tax and transient occupancy tax falls below the
combined total for the past audited Fiscal Year of 2018/19. Should the audited revenues
fall below the benchmark, the increase will revert to the CPI calculation of the average of
U.S. City and SF-Oakland-San Jose figures for April, to a maximum of 3%. In no case
shall this result in a decrease in compensation.
3. HEALTH INSURANCE CONTRIBUTION
The City shall offer employees and their eligible dependents, a health insurance program
under the terms set forth below:
Effective upon the ratification of this Agreement, for all incumbent employees electing to
do so, the City will contribute 85% of the REMIF EPO 500, PPO 500, and HSA medical
plans, including Dental and Vision plans. For employees electing the REMIF EPO 250
plan, the City will contribute equivalent to the 85% portion for the EPO 500 plan.
After July 1, 2018
the City health plans during the first or any Open Enrollment period, or qualifying event,
during the term of this agreement. Unit members not currently enrolled in City health will
only be eligible for the 85% contribution plan, as described above, based on actual
enrollments.
Upon ratification of this agreement, all new hires will only be eligible for the 85%
contribution plan as described above, based upon actual enrollments.
6
Attachment 3
For incumbent employees electing to do so, the City will continue to pay the rates for the
REMIF health, dental and vision premiums of all Unit members, and will pay up to 50%
premiums for the number of family
members insured.
Those employees who choose not to have City health coverage must show proof of
health coverage under another plan. An employee who is covered under non-City health
plan can only enter a City plan upon a qualifying event approved by the health plan, or
during a regular open enrollment period of the health plan.
4. LONGEVITY PERFORMANCE PROGRAM
An employee is eligible for Longevity Performance Pay if the following apply:
1. Employee has worked full time, including full time limited-term assignments exceeding
one (1) year, for the City of Ukiah for a minimum of seven (7) years, and
2. Employee has received a satisfactory or above rating on his/her last annual
performance evaluation.
Such employee will be eligible to receive a lump sum payment on their anniversary date
each year in which he/she receives a satisfactory or above rating on his/her last annual
performance evaluation according to the following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in
which the employee receives a satisfactory or above performance evaluation
rating, on their anniversary date, a full time employee with the City of Ukiah will
receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in
which the employee receives a satisfactory or above performance evaluation
rating, on their anniversary date, a full time employee with the City of Ukiah will
receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in
which the employee receives a satisfactory or above performance evaluation
rating, on their anniversary date, a full time employee with the City of Ukiah will
receive $3,500.
The lump sum payment will not adjust the salary range, and will not count toward the
calculation of annual salary for the purpose of computing life insurance coverage or
long-term disability (LTD) wages.
5. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy,
including all conditions affecting wages, hours, and working conditions that are not
specifically addressed in this Memorandum of Understanding, shall continue in effect
and shall not be affected by the terms of this Memorandum of Understanding.
The value or availability of the benefits provided in the Memorandum of Understanding
as originally worded or as amended from time to time may depend on their tax treatment
by the state or federal government or the decisions of other government agencies or
7
Attachment 3
departments, such as, but not limited to, the Public Employees Retirement System. The
City will endeavor to obtain the most favorable treatment legally possible from these
other governmental entities. However, the City makes no representation concerning the
value of such benefits to unit members or how they will be taxed or otherwise treated by
other agencies or departments. The City's obligations under this Memorandum of
Understanding are limited to the direct cost of providing the salary and benefits as
described in the Memorandum of Understanding. The City shall have no additional
financial obligation, even if the tax or other treatment of such salary or benefits by other
agencies or departments reduces or eliminates their value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations
of the following representatives this____day of October, 2018.
CITY OF UKIAH POLICE UNIT
______________________________ _____________________________
Sage Sangiacomo, City Manager Thomas Corning, UPOA President
_____________________________
Maxwell Brazill, Police Officer
_____________________________
Andrew Snyder, Police Sergeant
_____________________________
Kelly Denham, Dispatcher
8
Attachment 4
MEMORANDUM OF UNDERSTANDING
Fire Unit
2018 2021
This Memorandum of Understanding is entered into pursuant to the Meyers-Millias-Brown Act (California
Government Code Section 3500, et. seq.) and applicable ordinances and resolutions of the City of Ukiah,
the Fire Unit
confer sessions, the City and Unit have agreed to the following understandings.
1. TERM: September 19, 2018 September 18, 2021.
2. SALARY
Year 1: 4% increase to salary effective retroactively to the first full pay period following September 19,
2018.
Year 2: 3% increase to base salary effective the first full pay period following September 19, 2019.
Year 3: 3% increase to base salary effective the first full pay period following September 19, 2020,
unless the local economic benchmark consisting of total revenue collected for property tax, sales tax
and transient occupancy tax falls below the combined total for the past audited Fiscal Year of
2018/19. Should the audited revenues fall below the benchmark, the increase will revert to the CPI
calculation of the average of U.S. City and SF-Oakland-San Jose figures for April, to a maximum of 3%.
In no case shall this result in a decrease in compensation.
3. HEALTH INSURANCE CONTRIBUTION/FLEX PLAN
The City shall offer employees and their eligible dependents, a health insurance program under the
terms set forth below:
Effective upon the ratification of this Agreement, and for all incumbent employees electing to do so, the
City will pay 85% of the REMIF EPO 500, PPO 500 and HSA medical plans, including dental and vision
plans. For employees electing the REMIF EPO 250 plan, the City will pay equivalent to the 85%
portion for the EPO 500 plan.
After July 1, 2019, Unit members not currently enrolled in the
plans during the first or any Open Enrollment period, or qualifying event, during the term of this
agreement. Once enrolled in the plan, Unit members will no longer be eligible for the flex plan.
Upon ratification of this agreement, all new hires will only be eligible for the 85% contribution plan as
described above, based on actual enrollments, and will not be eligible for the flex plan.
For incumbent employees, electing to do so the City will continue to pay up to $1,283.82 per month
-2018 Agreement,
based upon actual enrollments, in lieu of receiving flex dollars from the previous agreement. For
-
only premiums plus $200.00 a month, not to exceed the $1,283.82. Current employees not electing
this contribution will remain on the existing flex plan.
Those employees who choose not to have City health coverage must show proof of health coverage
9
under another plan. An employee who is covered under a non-City health plan can only enter a City
Attachment 4
plan upon a qualifying event approved by the health plan, or during open enrollment period of the
health plan.
4. LONGEVITY PERFORMANCE PROGRAM
An employee is eligible for Longevity Performance Pay if the following apply:
1. Employee has worked full time, including full time limited-term assignments exceeding one (1) year,
for the City of Ukiah for a minimum of seven (7) years, and
2. Employee has received a satisfactory or above rating on his/her last annual performance evaluation.
Such employee will be eligible to receive a lump sum payment on their anniversary date each year in
which he/she receives a satisfactory or above rating on his/her last annual performance evaluation
according to the following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $3,500.
The lump sum payment will not adjust the salary range, and will not count toward the calculation of
annual salary for the purpose of computing life insurance coverage or long-term disability (LTD) wages.
5. COMPREHENSIVE MEMORANDUM OF UNDERSTANDING
The City and Fire Unit agree to complete a comprehensive (single document) Memorandum of
Understanding incorporating all current and previous agreements currently applicable to this Unit during
the term of this contract.
6. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy, including all
conditions affecting wages, hours, and working conditions that are not specifically addressed in this
Memorandum of Understanding, shall continue in effect and shall not be affected by the terms of this
Memorandum of Understanding.
The value or availability of the benefits provided in the Memorandum of Understanding as originally
worded or as amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not limited to,
the Public Employees Retirement System. The City will endeavor to obtain the most favorable
treatment legally possible from these other governmental entities. However, the City makes no
representation concerning the value of such benefits to unit members or how they will be taxed or
otherwise treated by other agencies or departments. The City's obligations under this Memorandum of
Understanding are limited to the direct cost of providing the salary and benefits as described in the
Memorandum of Understanding. The City shall have no additional financial obligation, even if the tax or
:
other treatment of such salary or benefits by other agencies or departments reduces or eliminates their
value to the employee.
Attachment 4
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of the following
representatives this ____ day of October, 2018.
CITY OF UKIAH FIRE UNIT
___________________________ _______________________________
Sage Sangiacomo, City Manager Eric Singleton, Fire Captain
_______________________________
Ryan Nelson, Fire Engineer
_______________________________
Mike Stewart, Fire Captain
21
Attachment 5
MEMORANDUM OF UNDERSTANDING
FireManagement Unit
2018 - 2021
This Memorandum of Understanding is entered into pursuant to the Meyers-Millias-Brown Act (California
Government Code Section 3500, et. seq.) and applicable ordinances and resolutions of the City of Ukiah,
the Fire Management Unit
of meet and confer sessions, the City and Unit have agreed to the following understandings.
1. TERM: September 19, 2018 September 18, 2021.
2. SALARY
Year 1: 4% increase to salary effective retroactively to the first full pay period following September 19,
2018.
Year 2: 3% increase to base salary effective the first full pay period following September 19, 2019.
Year 3: 3% increase to base salary effective the first full pay period following September 19, 2020,
unless the local economic benchmark consisting of total revenue collected for property tax, sales tax
and transient occupancy tax falls below the combined total for the past audited Fiscal Year of
2018/19. Should the audited revenues fall below the benchmark, the increase will revert to the CPI
calculation of the average of U.S. City and SF-Oakland-San Jose figures for April, to a maximum of 3%.
In no case shall this result in a decrease in compensation.
3. HEALTH INSURANCE CONTRIBUTION/FLEX PLAN
The City shall offer employees and their eligible dependents, a health insurance program under the
terms set forth below:
Effective upon the ratification of this Agreement, and for all incumbent employees electing to do so, the
City will pay 85% of the REMIF EPO 500, PPO 500 and HSA medical plans, including dental and vision
plans. For employees electing the REMIF EPO 250 plan, the City will pay equivalent to the 85%
portion for the EPO 500 plan.
After July 1, 2019, Unit
plans during the first or any Open Enrollment period, or qualifying event, during the term of this
agreement. Once enrolled in the plan, Unit members will no longer be eligible for the flex plan.
Upon ratification of this agreement, all new hires will only be eligible for the 85% contribution plan as
described above, based on actual enrollments, and will not be eligible for the flex plan.
For incumbent employees, electing to do so the City will continue to pay up to $1,283.82 per month
-2018 Agreement,
based upon actual enrollments, in lieu of receiving flex dollars from the previous agreement. For
-
only premiums plus $200.00 a month, not to exceed the $1,283.82. Current employees not electing
this contribution will remain on the existing flex plan.
Those employees who choose not to have City health coverage must show proof of health coverage
22
under another plan. An employee who is covered under a non-City health plan can only enter a City
Attachment 5
plan upon a qualifying event approved by the health plan, or during open enrollment period of the
health plan.
4. LONGEVITY PERFORMANCE PROGRAM
An employee is eligible for Longevity Performance Pay if the following apply:
1. Employee has worked full time, including full time limited-term assignments exceeding one (1) year,
for the City of Ukiah for a minimum of seven (7) years, and
2. Employee has received a satisfactory or above rating on his/her last annual performance evaluation.
Such employee will be eligible to receive a lump sum payment on their anniversary date each year in
which he/she receives a satisfactory or above rating on his/her last annual performance evaluation
according to the following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in which the
employee receives a satisfactory or above performance evaluation rating, on their anniversary
date, a full time employee with the City of Ukiah will receive $3,500.
The lump sum payment will not adjust the salary range, and will not count toward the calculation of
annual salary for the purpose of computing life insurance coverage or long-term disability (LTD) wages.
5. DUTY OFFICER PAY
The Fire Division Chiefs will rotate Duty Officer standby assignments and will be compensated the
equivalent of 2-hours straight time for each 24-hour shift.
A Fire Division Chief who fills in during periods not normally assigned to cover for a Fire Division Chief
that is assigned out of the area on a strike team, will be compensation the equivalent of 4-hours straight
time for each 24-hour shift.
6. CONTINUATION
The City and the Unit agree that all conditions of employment established by City policy, including all
conditions affecting wages, hours, and working conditions that are not specifically addressed in this
Memorandum of Understanding, shall continue in effect and shall not be affected by the terms of this
Memorandum of Understanding.
The value or availability of the benefits provided in the Memorandum of Understanding as originally
worded or as amended from time to time may depend on their tax treatment by the state or federal
government or the decisions of other government agencies or departments, such as, but not limited to,
the Public Employees Retirement System. The City will endeavor to obtain the most favorable
treatment legally possible from these other governmental entities. However, the City makes no
representation concerning the value of such benefits to unit members or how they will be taxed or
23
otherwise treated by other agencies or departments. The City's obligations under this Memorandum of
Understanding are limited to the direct cost of providing the salary and benefits as described in the
Attachment 5
Memorandum of Understanding. The City shall have no additional financial obligation, even if the tax or
other treatment of such salary or benefits by other agencies or departments reduces or eliminates their
value to the employee.
This Memorandum of Understanding is ratified and adopted pursuant to the recommendations of the following
representatives this ____ day of October, 2018.
CITY OF UKIAH FIRE MANAGEMENT UNIT
___________________________ _______________________________
Sage Sangiacomo, City Manager Kevin Jennings, Fire Division Chief
_______________________________
Jeff Adair, Fire Division Chief
24
Attachment 6
Terms and Conditions of Employment
For City of Ukiah Police Chief Job Classification
The Police Chief of Ukiah is an at-will department head position and is expected to
perform the duties of Police Chief as prescribed by all applicable laws, rules and
reg
description, and all duties prescribed orally or in writing by the City Manager.
Subsequent review of this Agreement will correspond with the term of the Ukiah Police
Officers Association Memoranda of Understanding.
Compensation for the job classification of Police Chief is defined as follows:
1. SALARY
range is contained on the Police Unit salary schedule.
Effective retroactively to the first full pay period following September 19, 2018, receives
a 4% increase to base salary.
Effective retroactively to the first full pay period following September 19, 2019, receives
a 3% increase to base salary.
Effective retroactively to the first full pay period following September 19, 2020, receives
up to a 3% increase to base salary, unless the local economic benchmark consisting of
total revenue collected for property tax, sales tax and transient occupancy tax falls
below the combined total for the past audited Fiscal Year of 2018/19. Should the
audited revenues fall below the benchmark, the increase will revert to the CPI calculation
of the average of U.S. City and SF-Oakland-San Jose figures for April, to a maximum of
3%. In no case shall this result in a decrease in compensation.
2. HEALTH INSURANCE CONTRIBUTION
The City shall offer the Police Chief and eligible dependents, a health insurance program
under the terms set forth below:
Effective upon the ratification of this Agreement, if electing to do so, the City will
contribute 85% of the REMIF EPO 500, PPO 500, and HSA medical plans, including
Dental and Vision plans. For employees electing the REMIF EPO 250 plan, the City will
contribute equivalent to the 85% portion for the EPO 500 plan.
After July
enroll in the City health plans during the first or any Open Enrollment period, or
qualifying event, during the term of this agreement. If the Police Chief is not currently
enrolled in City health he/she will only be eligible for the 85% contribution plan, as
described above, based on actual enrollments.
Upon the ratification of this agreement, if the Police Chief elects to do so, the City will
continue to pay the rates for the REMIF health, dental and vision premiums of all Unit
premiums for the number of family members insured.
25
Attachment 6
If the Police Chief chooses not to have City health coverage he/she must show proof of
health coverage under another plan.
3. EXECUTIVE PAY
The Chief shall receive base rate salary for 104 hours per year, to be paid as straight
time by cash payment on a fiscal basis. The Chief will be required to request the
Executive
4. LONGEVITY PERFROMANCE PAY
The Police Chief is eligible for Longevity Performance Pay if the following apply:
1) The Police Chief has worked full time, including full time limited-term assignments
exceeding one (1) year, for the City of Ukiah for a minimum of seven (7) years, and;
2) The Police Chief has received a satisfactory or above rating on the last annual
performance evaluation.
The Police Chief will be eligible to receive a lump sum payment on his/her anniversary
date each year in which he/she receives a satisfactory or above rating on his/her last
annual performance evaluation according to the following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in which he
/she receives a satisfactory or above performance evaluation rating, on the Police
anniversary date, he/she will receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in which he
/she receives a satisfactory or above performance evaluation rating, on the Police
anniversary date, he/she will receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in which he
/she receives a satisfactory or above performance evaluation rating, on the Police
anniversary date, he/she will receive $3,500.
The lump sum payment will not adjust the salary range, will not count toward the
calculation of annual salary for the purpose of computing long-term disability (LTD)
wages.
5. SECTION 125 PLAN
A Section 125 Plan is available for pre-tax benefits at the option of the Police Chief.
6. RETIREE INSURANCE
Upon obtaining ten years of service with the City of Ukiah, the Chief may purchase at his
own expense, City group insurance if offered by the ca
requirements. Premium payments must be made to the City of Ukiah no later than the
th
15 of the month preceding the month of coverage, or coverage will be terminated.
7. HOLIDAYS
The Chief will receive the following paid holidays:
26
Attachment 6
1. December 31
2. January 1 N
rd
3. 3 Monday of January Martin Luther King Birthday
rd
4. 3 Monday of February
5. Last Monday of May Memorial Day
6. July 4 Independence Day
st
7. 1 Monday of September Labor Day
nd
8. 2 Monday of October Columbus Day
9. November 11
th
10. 4 Thursday of November Thanksgiving Day
th
11. 4 Friday of November Day following Thanksgiving
12. December 24 Christmas Eve
13. December 25 Christmas Day
8. VACATION LEAVE
The Chief will accrue vacation hourly each pay period in accordance with the following
schedule:
Years Hourly Factor Maximum Accrual
0-8 yrs 6.2 hours/pay period 338.4 hours
9-15 yrs 7.7 hours/pay period 416.4 hours
16 plus 8.4 hours/pay period 452.8 hours
9. VACATION CASH OUT
In the event the Chief reaches over half of his maximum accrual, he may cash out up to
two weeks of vacation. Vacation cash out is limited to two times per fiscal year, and
must occur in a pay period during which they have accrued at least half of their vacation
accrual maximum.
10. BEREAVEMENT LEAVE
The Chief is entitled to three days bereavement leave for the death of any member of his
immediate family. An additional two days may be granted for travel exceeding 350 miles
one way.
11. SERVICE CREDIT
The Chief will receive credit of up to 50% for prior comparable government entity service
toward vacation accrual, at the discretion of the City Manager.
12. MILITARY SERVICE CREDIT
If the Chief is PERS eligible, he may elect to purchase up to four years of service credit
for any continuous active military or merchant marine service prior to employment. He
must contribute an amount equal to the contribution for current and prior service that the
employee and the City would have made with respect to that period of service as
determined by PERS.
27
Attachment 6
13. UNIFORM ALLOWANCE
The Police Chief will receive a $1000 uniform allowance annually. Uniform Allowance
will be payable on a bi-weekly basis as earned, or $38.46 per pay period, subject to
ordinary income taxes. This allowance is to be used for the purchase, rental and/or
maintenance of required uniform clothing, including clothing made from specially
designed protective fabrics, which is a ready substitute for personal attire the employee
would otherwise have to acquire and maintain. This excludes items that are solely for
personal health and safety such as protective vests, pistols, bullets, and safety shoes.
This provision is in accordance with PERS special compensation regulations.
nsibility to purchase and maintain uniforms in a clean
and orderly condition in accordance with departmental Standard Operating Procedures
(SOP).
14. SERVICE CLUBS
Upon approval by the City Manager, the City may reimburse the Chief for service club
expenses for one service club, subject to City rules and procedures. Reimbursement is
limited to annual dues, fines, meals and special assessments to specified maximums.
15. USE OF CITY VEHICLE
The Chief shall be entitled to use a City Vehicle for professional and business use.
16. HOURS OF WORK
It is understood that the demands of the position of Chief will require more than eight (8)
hours a day and/or forty (40) hours per work week. The Chief is not entitled to receive
overtime compensation.
17. SEVERANCE AGREEMENT
The -will Department
Head employees.
If the City terminates the employment of a Department Head without cause, including but
not limited to lay off or elimination of position, and the Department Head is willing and
able to perform his/her job duties, then the Department Head shall be placed on
administrative leave to maintain current pay and benefits for up to six (6) months while
any remaining balance of
the 6-month administrative leave shall be paid in a lump sum payment within (30) days
of the request for payment.
For a period of six (6) months following termination, the City shall pay its share of costs
to continue health, dental, and vision insurance for the Department Head and all
dependents.
18. SEPARATION AGREEMENT
28
Attachment 6
Resignation: The Chief may resign at any time and agrees to give City a minimum of
sixty (60) days advance written notice of the effective date of his resignation, unless
the parties otherwise agree in writing. After the City receives the notice of
resignation, and for at least 60 days thereafter, the Chief shall continue to perform
in accordance with this Agreement and agrees to limit the use of accrued annual
paid leave to days approved by the City Council.
Retirement: If the Chief retires from full time public service with City, the Chief shall
provide City with a minimum of six months' advance notice. The actual
retirement date will be mutually established.
The above notices of separation are a requirement unless otherwise agreed to mutually.
19. MISCELLANEOUS
a. The text herein shall constitute the entire Agreement between the parties. This
Agreement may not be modified, except by written agreement executed by both
parties.
b. If any provision, or any portion thereof, contained in this Agreement is held
unconstitutional, invalid or unenforceable, the remainder of this Agreement, or
portion thereof, shall be deemed severable, shall not be affected and shall
remain in full force and effect.
c. This Agreement shall be governed by the laws of the State of California.
d. The parties agree that any ambiguity in this Agreement shall not be construed or
interpreted against, or in favor of, either party.
e. This agreement shall be binding upon and inure to the benefit of the heirs at law
and executors of EMPLOYEE.
DATED:_____________ EMPLOYEE
By__________________________
Justin Wyatt, Police Chief
DATED:_____________ CITY OF UKIAH
By__________________________
Sage Sangiacomo, City Manager
29
Attachment 7
ADDENDUM TO THE DEPARTMENT HEAD UNIT
2018-2021
MEMORANDUM OF UNDERSTANDING
This Addendum to the 2018-2021 Memorandum of Understanding (MOU) between the Department Head Unit
and the City of Ukiah, effective on September 19, 2018, is entered for the purpose of amending the recently
ratified MOU to include a Longevity Performance Program provision.
The City of Ukiah desires to recognize its longstanding employees, therefore advised all bargaining units that
during the contract term of 2018-2021 staff would work to develop a longevity program, and once developed,
the City would provide all units the opportunity to accept the provision to be included in the current MOU.
The following provision will be incorporated into the 2018-2021 Department Head MOU:
LONGEVITY PERFORMANCE PROGRAM
An employee is eligible for Longevity Performance Pay if the following apply:
1. Employee has worked full time, including full time limited-term assignments exceeding one (1) year, for the
City of Ukiah for a minimum of seven (7) years, and
2. Employee has received a satisfactory or above rating on his/her last annual performance evaluation.
Such employee will be eligible to receive a lump sum payment on their anniversary date each year in which
he/she receives a satisfactory or above rating on his/her last annual performance evaluation according to the
following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $3,500.
The lump sum payment will not adjust the salary range, and will not count toward the calculation of annual
salary for the purpose of computing life insurance coverage or long-term disability (LTD) wages.
WHEREFORE, this addendum to the 2018-2019 Memorandum of Understanding is ratified and adopted
th
pursuant to the recommendation of the following representatives this 17 day of October, 2018, and will be
incorporated into the 2018-2021 MOU. All terms and conditions set forth in the MOU which are not specifically
modified by this Addendum shall remain in full force and effect.
CITY OF UKIAH DEPARTMENT HEAD UNIT
_____________________________________ _________________________________________
Sage Sangiacomo, City Manager Tim Eriksen, Public Works Director/City Engineer
_________________________________________
2:
Mel Grandi, Electric Utility Director
Attachment 8
ADDENDUM TO THE MANAGEMENT UNIT
2018-2021
MEMORANDUM OF UNDERSTANDING
This Addendum to the 2018-2021 Memorandum of Understanding (MOU) between the Management Unit and
the City of Ukiah, effective on September 19, 2018, is entered for the purpose of amending the recently ratified
MOU to include a Longevity Performance Program provision.
The City of Ukiah desires to recognize its longstanding employees, therefore advised all bargaining units that
during the contract term of 2018-2021 staff would work to develop a longevity program, and once developed,
the City would provide all units the opportunity to accept the provision to be included in the current MOU.
The following provision will be incorporated into the current 2018-2021 Management Unit MOU:
LONGEVITY PERFORMANCE PROGRAM
An employee is eligible for Longevity Performance Pay if the following apply:
1. Employee has worked full time, including full time limited-term assignments exceeding one (1) year, for the
City of Ukiah for a minimum of seven (7) years, and
2. Employee has received a satisfactory or above rating on his/her last annual performance evaluation.
Such employee will be eligible to receive a lump sum payment on their anniversary date each year in which
he/she receives a satisfactory or above rating on his/her last annual performance evaluation according to the
following schedule:
th
a) Upon the 7 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $1,000.
th
b) Upon the 12 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $2,500.
th
c) Upon the 20 anniversary date of employment, and each year thereafter in which the employee
receives a satisfactory or above performance evaluation rating, on their anniversary date, a full time
employee with the City of Ukiah will receive $3,500.
The lump sum payment will not adjust the salary range, and will not count toward the calculation of annual
salary for the purpose of computing life insurance coverage or long-term disability (LTD) wages.
WHEREFORE, this addendum to the 2018-2019 Memorandum of Understanding is ratified and adopted
th
pursuant to the recommendation of the following representatives this 17 day of October, 2018, and will be
incorporated into the 2018-2021 MOU. All terms and conditions set forth in the MOU which are not specifically
modified by this Addendum shall remain in full force and effect.
CITY OF UKIAH DEPARTMENT HEAD UNIT
_____________________________________ _________________________________________
Sage Sangiacomo, City Manager Kerry Randall, Facilities Administrator
_________________________________________
Jarod Thiele, Management Analyst
31
_________________________________________
Rick Seanor, Deputy Public Works Director