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Home My WebLink About2018-10-17 Agenda IL,,.,I�..�L,. .,I ,� ,.,L. L,,.it tl d , �....., tl,..�, if) u u�,.,I u.,�.,I,. �..�I:I:�.,�,.,I�u rein u L.� I. it � ,,��,.u�.,I�:� II L�^u�u 'tl„.,„d 00 of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber♦300 Seminary A venue*Ukiah, CA 95482 October 17, 2018 - 6:00 PM mw+aw miuiwmw 1 ROLL CALL ALLEGIANCE2 PLEDGE OF PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Promotional Ceremony for Police Captain Sean Kaeser and Police Lieutenant Cedric Crook. Recommended Action: Police Chief Justin Wyatt will ear-in newly promoted Police Captain Sean Kaeser and Lieutenant Cedric Crook. None 3.b. Introduction of the New Poet Laureate, Roberta Werdinger. Recommended Action: Receive the introduction of the new poet laureate. None PETITIONS AND COMMUNICATIONS MINUTES5 APPROVAL OF 5.a. Approval of the September 23, 2013, Special Meeting Minutes Recommended Action: Approve Minutes of September 2 „ 2018, a Special Meeting, as submitted. Attachment 1-September 28, 2018, Graft Minutes 5.b. Approval of the October 3, 2013, Regular Meeting Minutes Recommended Action: Approve the Minutes of October 3, 2018, a Regular Meeting, as submitted. Attachment 1-October 3, 2018, Graft Minutes RIGH T TO AP P EAL D EC ION Persons who are dissatisfied with a decision of the City Council may have the rightto a review of that decision by court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,which generaIlyIimits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. Page 1 of 5 The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered atthe completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of September 2018. Recommended Action: Approve the Report of Disbursements for the month of September 2018. Attachment 1-September 2018 Summary of Disbursements Attachment 2-Account Cedes for Reference Attachment 3-Object Codes for Reference Attachment 4-September 2018 Disbursement Detail 7.10. Award a Unit Price Contract for Portable Toilet Rentals to United Site Services. Recommended Action: Award the contract to United Site Services for the rental of portable toilets at various City parks, Hydro Electric plant, annual events and "will-call" deliveries. Attachment 1- Items put to bid. 7.c. Adoption of Resolution Reappointing Victoria Bitonti-Brown to the Parks, Recreation and Golf Commission (P GC). Recommended Action: Adopt the Resolution approving the nomination and reappointment of Victoria itonti- ron to the Parks, Recreation and Golf Commission, with a term expiration of October 17, 2020. Attachment 1- Resolution 2014-48 Attachment 2-Ordinance 1159 Attachment 3- Bitonti-Brown Application Attachment 4- Nomination Attachment 5- Resolution Making Appointment 7.d. Consideration and Possible Approval of IBM Server Purchase. Recommended Action: Approve the purchase and replacement of our end of life IBM server, 400 operating system, and the cost of migrating our data to the new server. Attachment 1 7.e. Adoption of Resolution Approving Records Destruction. Recommended Action: Adopt resolution authorizing the destruction of 251 boxes of outdated documents. Attachment 1- Resolution with Exhibit A 7.f. Approval of Notice of Completion for 2016 Sewer& Water Replacement Project, Specification No. 16-10. Recommended Action: 1. Accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for 2016 Sewer&Water Replacement Project, Specification No. 16-10. Attachment 1- Project Manager Progress Payment Log.pdf Page 2 of 5 IENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes inputfrom the audience. Ifthere is a matter ofbusiness on the agenda thatyou are interested in,you mayaddress the Council when this matter is considered. Ifyou wish to speak on a matterthat is not on this agenda,you maydo so atthis time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not mare than ten (10)minutes per subject. The Brown Act regulations do not allow action to betaken on audience comments in which the subject is not listed on the agenda. COUNCIL 10 CITYMANAGER/CITY 11 PUBLIC HEARINGS (6:15 PMJ 12 UNFINISHEDBUSINESS 12.a. Discussion and Passible Action to Authorize Allocation of a Not to Exceed Amount of $20,000 as the City of Ukiah's Proportionate Share of Legal Fees for Inland Water and Power Commission (I PC) Regarding Investigation and Negotiation for Potential Acquisition of the Potter Valley Project and Approval of Corresponding Budget Amendment Recommended Action: 1. Authorize Allocation of a Not to Exceed Amount of$20,000 as the City of Ukiah's Proportionate Share of Legal Fees for Inland Water and Power Commission Regarding Investigation and Negotiation for Potential Acquisition of the Potter Valley Project and Approval of Corresponding Budget Amendment 2. Provide Any Additional Direction the the City's I PC Representative.. None 13 NEWBUSINESS 13.a. Determination of Notification of Intent to Adjust Curbside Collection and Transfer Station Service Rates Recommended Action: Council to receive and review the determination of the City Manager of intent by Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. to adjust curbside collection and transfer station rates pursuant to the respective contracts between the City and o companies. Attachment 1- UJ S Rate Package to City 8.15.18(curbside) Attachment 2-S S Rate Package to City 8.15.18(transfer station) 13.b. Council to Receive Status Report and Consider Approval of the Capital Improvement Plans for the Ukiah Municipal Golf Course Operated by Tayman Park Golf Group, Inc., and Consider Approval of Addendum 4 to the Tayman Park Golf Group, Inc. Lease Agreement. Recommended Action: Approve the 2017/2018 and the 201 /2019 Capital Improvement Plans for the Ukiah Municipal Golf Course operated by the Tayman Park Golf Group, Inc.; and approve Addendum 4 to the Tayman Park Golf Group, Inc. Lease Agreement. Attachment#1- 2015-16Tayman Golf Group CIP Attachment#2- 2017-201Tayman Golf Group CIP Attachment#3- 201 -2019Tayman Park Golf Group CIP Page 3 of 5 Attachment 4-Addendum No 4 to Taym an Park Golf Course Lease 10-17-2018 13.c. Notification of Contract Execution by the City Manager at the Request of the City Engineer for the Emergency Installation of Storm Drain Infrastructure at the Intersection of South State Street and Observatory Avenue to Ghilotti Construction Company in the Amount of $149,052 and Approval of Corresponding Budget Amendment. Recommended Action: Receive Report of Contract Execution by the City Manager at the Request of the City Engineer for the Emergency Installation of Storm Drain Infrastructure at the Intersection of South State Street and Observatory Avenue to Ghilotti Construction Company in the Amount of$149,052 and Approval of Corresponding Budget Amendment. Attachment 1-State Street Storm Drain-signed 13-d- Receive Updates on City Council Committee and Ad Hoc Assignments and if necessary, Consider Modifications to Assignments and/or the Creation/Elimination of Ad hoc(s). Recommended Action: Receive report(s). The Council may also consider modifications to committee and ad hoc assignments along with the creation/elimination ad hoc(s). Attachment 1- 2018 City Council Special Assignments&Ad Hocs 13.e. Adoption of Resolution(s) Approving Successor Memoranda of Understanding for Employee Bargaining Units. Recommended Action: Adopt a resolution(s)approving the successor Memoranda of Understanding between the City of Ukiah and employee bargaining units. Attachment 1- Resolution Successor MOUs 2018-2021- posted 10-17-18 Attachment 2- Resolution Adding Longevity Performance Pay Provision 2018-2012 MOUs- posted 10-17-18 Attachment 3- Police Unit MOU 2018-2021- posted 10-17-18 Attachment 4- Fire Unit MOU 2018-2021- posted 10-17-18 Attachment 5- Fire Management MOU 2018-2021- posted 10-17-18 Attachment 6- Police Chief Employment Agreement- posted 10-17-18 Attachment 7-Addn Dept Head MOU 2018-2021- Longevity Performance Program - posted 10-17-18 Attachment 8-Addn Management Unit MOU 2018-2021- Longevity Performance Program - posted 10-17-18 14 CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 15 ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. Page 4 of 5 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Page 5 of 5