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C3 (D m O m UJ on Z > r �] nm OK zm Z C � Z'O Z 1 G71 perform the Scope of Work as set forth in the attached Attachment 1, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment 1. Consultant shall complete the Scope of Work for the not -to -exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Chances, Should changes in compensation be required because of changes to the Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope -of -Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. SW PMNvesAgn+rmcnt Nmvmhcr 24 2M8 PAG I 2 01' 7 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No, CA 0001 (Ed. 1187) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to include or be endorsed to include contractual liability for professional negligence only. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Std 1-fut%%csAgrarmcnt- N"rcmDcr 2O.2(1118 PAGE 3 OF 7 3. Worker's Compensation and Employers Liability_: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per claim and aggregate. C. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: General Liability and Automobile Liabi ft Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope -of -protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Sid hrul\ccsAgntimcm Nowmher2n 21oa PAGI 4 OI. 7 3. Professional Liability Coverage If written on a claims -made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from contract execution to June 30, 2019. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB -1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability to the extent arising out of, or pertaining to, or relating to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful titil - M-f%wsAgRtimrm• Nowmtkr 20, 2109 PAGE 5 O1' 7 misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City's sole risk 7.2 Governina Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub -contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the SW PratlmiAgrwmem Nowmhcr2[1.2008 I'AOE 6 01' 7 breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off -set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH DEPT. OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES WEST YOST ASSOCIATES 2235 MERCURY WAY, SUITE 105 SANTA ROSA, CA 95407 IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: PRIN NAME:[ �•V(�e RrtS, ' D37OE& IRS IDN Number CITY OF UKIAH BY: 9A0 E 9914P IACOMO C Y MANAGER Std Pro(SvcsAgmcmenr• November 20.2008 PAGE 7 OF 7 /?/-/.q Date Cd- -, - t s Date ATTEST CITY CLERK Sid Pro(SvcsArmemem- No%em6er 20. 2068 PAGE 9 OF 7 6bb e Date R U S S I A N R I V E R WATERSHED ASSOCIATION Russian River Watershed Association 2018-2019 Work Plan Prepared by: WEST YOST ASSOCIATES Adopted February 22, 2018 RRWA 2018-2019 Work Plan PURPOSE AND ORGANIZATION OF THE WORK PLAN This Work Plan has been prepared in accordance with Section B, line 16 of the First Amendment to the Memorandum of Understanding (MOU) creating the Russian River Watershed Association (RRWA) which was adopted in May 2004. The Work Plan addresses Executive Director Services, General Benefit Projects and Special Benefit Projects. This Work Plan is organized into the following sections: • Cost Allocation * Work Plan Updates or Modifications • Scope of Services A. Executive Director Services B. General Benefit Projects C. Special Benefit Projects • Attachments: Budget Spreadsheets (Attachment l and Appendices A -C) COST ALLOCATION The cost allocation for this Work Plan follows Section B, line 18 of the MOU. For the Executive Director Services and the General Benefit Projects, cost -share is determined by allocating half of the total cost equally among member agencies and allocating the other half in proportion to each agency's operating budget. The operating budget proportions (shown as percentages of the combined operating budgets) used for the Executive Director Services and General Benefit Projects cost allocation formula for the 2018-2019 RRWA Work Plan are shown in Table 1. Table 1: Member Agency Percentages of Total Operating Budgets City of Cloverdale City of Cotati City of Healdsburg 1.36 1.06 2.33 _ City of Rohnert Park City of Santa Rosa 6.68 22.43 City of Sebastopol _ City of Ukiah 1.50 2.64 Mendocino County 3.52 Sonoma County 31.96 Sonoma County Water Agency (SCWA) 22.51 Town of Windsor 4.00 TOTAL 100% WEST Y O S T ASSOCIATES 1 Russian River Watershed Association February 22, 2018 S'..C'.1592'..12-17.06 ENGR\6ud9*ts'-.2018-19%.Final RRWA 2018-2019 Work Plan 21 The cost allocation for Special Benefit Projects is in proportion to the benefits received by each participating member agency. These projects do not require each member agency to participate if there is no benefit to a given agency. As such, Special Benefit project costs are shared by participating agencies. The cost allocations for the Special Benefit Projects for the 2018-2019 Work Plan are shown in Table 2. Table 2: Special Benefit Project Allocation C.1 Stormwater Phase 1 Support C.2 Stormwater Phase I Monitoring Support C.3 Santa Rosa Phase I Support C.4 Lower Watershed Monitoring Plan C.5 Phase I Trash Program Support C.6 Phase I Child Outreach Plan C.7 Prop 1 Stormwater Implementation Grant C.8 Santa Rosa Our Water Our World Contract C.9 Regional Our Water Our World Contract Equally divided among member agencies, except Santa Rosa, Mendocino County, and Sonoma County Water Agency (SCWA) Allocated among Santa Rosa and Cotati such that Agency Cost = [1 /2 total cost/2] + [1/2 total cost x (agency operating budgetitotal Santa Rosa and Cotati operating budgets)] Allocated in full to Santa Rosa Equally divided among Cotati, Rohnert Park, Santa Rosa, Sebastopol, Sonoma County, SCWA and Windsor Equally divided among Phase I Co -Permittees Allocated among Phase I Co -Permittees such that Agency Cost = [112 total cost/# of Co -Permittees] + [112 total cost x (agency operating budgetttotal CoPermittee operating budgets)] Equally divided among all member agencies, except Santa Rosa Allocated in full to Santa Rosa Equally divided among participating agencies, except Cotati and Rohnert Park which share one location and divide costs 0.35 to 0.65 respectively C.10 Mendocino County Medicine EPR Program Equally divided among Mendocino County agencies C.11 Regional Coordination —Safe Medicine Equally divided among all agencies Disposal Program C.12 Hauling and Disposal — Safe Medicine Based on actual collection for the first 6 months of Disposal Program the 2017-2018 work plan year and estimated contingency for site in Ukiah — 33% to Windsor; 40% to Healdsburg, 7% to Ukiah, and 20% to Cloverdale. C.13 Bulk Purchase - Grease Scraper Door Divided according to participation Hangers WEST Y O S T ASSOCIATES 2 Russian River Watershed Association February 22, 2018 S\C\ 592% 12.17-06%%EMGR'�Bvdgeh'-.2018.19\Final RRWA 2018-2019 Work Plan WORK PLAN UPDATES OR MODIFICATIONS For the 2018-2019 fiscal year, RRWA will implement the annual Work Plan but allow for updates and modifications at any time during the year. This "Work Plan modification policy" was developed for the 2006-2007 Work Plan and was the result of the Board of Directors' desire to allow more flexibility as new needs, opportunities, schedules, and!or details arise that could not have been anticipated during the annual Work Plan development process. Once interim Work Plan programs are developed, budgets, funding and allocations will be determined by the steps below over approximately a two-month period: • Initial Technical Working Group (TWG) meeting: Scope and budget estimates developed and funding sources identified. • Initial Board of Directors (BOD) review: Board considers program and member agencies opt in or out. • Final TWG: Budgets and allocations refined and finalized. • Final BOD: Program considered for approval. SCOPE OF SERVICES A. Executive Director Services a) Purpose The Executive Director Services provides for management of the Association's activities, outside communication, BOD and TWG meetings, and Work Plan development. For the 2018-2019 Work Plan, Andy Rodgers of West Yost Associates (West Yost) will serve as Executive Director. Various staff members from West Yost will continue supporting project management, specialist, technical and administrative functions. b) Tasks The work will be carried out primarily by the Executive Director and West Yost staff (these roles combined are referred to as RRWA staff) with in-kind support from the member agencies. The Administrative Agency, the City of Ukiah, will provide treasury and contractual services. The Town of Windsor will host regular BOD and TWG meetings and post agendas for these meetings. Member agency staff will attend the TWG meetings along with RRWA staff. Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year, unless otherwise specified): • BOD meeting preparation, attendance, coordination, minutes and follow-up. BOD meetings are held every two to three months per BOD direction, not to exceed five (5) meetings within the Work Plan year. • TWG meeting preparation, attendance, coordination, meeting notes and follow-up and Co -Permittee subcommittee meeting facilitation. A total of eight (8) TWG meetings will be held this Work Plan year. WEST YOST ASSOCIATES 3 Russian River Watershed Association February 22, 2018 S C'..592'..12-17-06"-.ENGR",8udgets 2018-19'':Final RRWA 2098-2019 Work Plan • Administrative Agency cost ($2,000) for Administrative Agency functions in accordance with the MOU. • RRWA staff will facilitate 2019-2020 Work Plan development with the TWG and BOD (Schedule: October 2018—February 2019). • General RRWA administration; project management and controls; as -needed correspondence; management of mailing lists; file sharing; management of contracted legal services. c) Budget The budget for Executive Director Services is $131,377 (see Attachment 1, Appendix A for budget spreadsheet) exclusive of in-kind services. B. General Benefit Projects B.1 Implementation of Outreach Strategies a) Purpose This program will focus on outreach projects identified during Work Plan development and in TWG meetings. In 2018-2019, RRWA will strive to meet the following objectives: Provide outreach to increase RRWA's "whole watershed" perspective for programs carried out under the Work Plan, by our member agencies, and by other watershed organizations; Undertake public outreach activities to encourage environmental stewardship and pollution prevention; and Maximize the RRWA membership. b) Products and Tasks Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): Sponsor Watershed Cleanup Activities: RRWA will coordinate with local watershed and environmental groups to help sponsor cleanup activities within the watershed. Specific events include the Russian River Watershed Cleanup, Coastalr`Creek Cleanup, and Friends of Gibson Creek. RRWA will provide $1,500 in sponsorship to the Russian River Watershed/Russian Riverkeeper Cleanup, $500 to support the Coastal Cleanup effort, and $250 to support Mendocino County cleanup efforts in the year 2018-2019. Schedule: The Russian River Watershed Cleanup and Coastal Cleanup occur in mid to late September. Other events will be supported as they occur. Steelhead Festival RRWA will participate in and sponsor the annual Steelhead Festival at the $1,000 level. WEST Y O S T ASSOCIATES 4 Russian River Watershed Association February 22, 2018 S\0.5921.12-17-06\6NGR". Budgets'., 2018-17-IFinal RRWA 2018-2019 Work Plan Response to Inquiries: RRWA staff will respond to inquiries on an as -needed basis. Student Video Contest: The RRWA video contest is coordinated by in-kind support provided by SCWA. RRWA staff will assist in identifying the video topic, support development of informational material for video contest notification mailing, and coordinate presenting the awards. The student video contest produces three winners and awards cash prizes which are provided by SCWA. Schedule: The video contest awards will be given during a late spring/early summer RRWA BOD meeting. Environmental Articles: RRWA staff will coordinate the review and distribution of monthly environmental articles (previously "environmental columns"), including coordinating with SCWA in-kind support on Spanish translation of each article. Each member agency is expected to author at least one article during the year. RRWA staff will not author environmental articles in the 2018-2019 Work Plan year. Schedule: Environmental articles are published monthly. Environmental Articles — Public Distribution: RRWA staff will distribute monthly emails that include the monthly environmental article to the RRWA general distribution list and interested members of the public. The distribution list will be maintained and updated as needed. Each member agency is expected to author at least one article during the year. Articles will be distributed to local newspapers in English and Spanish. RRWA staff will also publish the environmental article on the RRWA Blog. Schedule: Monthly. Coordination with partner agencies: Partner agencies include groups such as local resource conservation districts, LandPaths, Laguna Foundation, Occidental Arts and Ecology Center, Russian Riverkeeper, Russian River Watershed Coalition, Sonoma County Regional Climate Protection Authority, Daily Acts, and other agencies/groups regarding regional efforts. RRWA staff will track partner agency programs and activities, respond to partner agencies inquiries, and will contact partners in further development of RRWA programs. Outreach to Eligible Entities: RRWA staff will conduct outreach to eligible entities and new stormwater permittees, with the goal of serving more eligible entities and expanding RRWA membership. Collaborative Outreach Coordination: RRWA staff will support efforts to inventory current public outreach materials, identify gaps based on permit requirements, and determine the level of effort needed to develop materials needed for permit compliance. c) Budget The budget for this program is $57,049 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST YOST ASSOCIATES5 Russian River Watershed Association February 22, 2018 VkC\592\ 12.17-06t ENGR'%Budgets12018-19''. Final RRWA 2018-2019 Work Plan B.2 Online Outreach a) Purpose This program will focus on web -based outreach projects identified during Work Plan development and in TWG meetings and subcommittee meetings. In 2018-2019, RRWA will strive to meet the following objectives: • Promote RRWA perspective and content by engaging the online community; • Undertake public outreach activities to encourage environmental stewardship and pollution prevention; and • Expand the RRWA readership, increase awareness of RRWA and member agency produced content, maximize program participation. b) Products and Tasks Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): Website maintenance: Website updates will be made regularly, including general maintenance, posting of meeting dates, agendas and summaries, and monthly environmental article blog posts. RRWA staff will oversee hosting responsibilities, including website backup, security, and feature upgrades. Watershed May: RRWA staff will maintain and update the online interactive map of the Russian River watershed. Opportunities for improving existing layers or adding additional layers will be evaluated in partnership with a subcommittee. Maintain Social Media Presence RRWA staff will maintain social media accounts to engage the online community. Social media accounts will promote environmental events, programs, and educational materials generated by both RRWA staff and by member agencies. There will be no new accounts added in the 2018-2019 Work Plan year. c) Budget The budget for this program is $51,630 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST Y O S T ASSOCIATES 6 Russian River Watershed Association February 22, 2038 5`5C'., 592'.12.17-06\FNG R\ Bud g*ts'..2018-19'-. Finol aaM RRWA 2018-2019 Work Plan B.3 Russian River -Friendly Landscape Program a) Purpose RRWA will continue to enhance the Russian River -Friendly Landscaping (RRFL) program utilizing the strategies identified in the 2013, 2015, and 2017 events for landscape professionals. The signage program for eligible landscapes that was initiated in 2014 will continue this Work Plan year. RRWA staff will maintain contact with industry professionals regarding use of the RRFL, respond to inquiries, and maintain an email list of interested parties. b) Products and Tasks Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): RRFL Communications and Management: Contact will be maintained with landscape industry professionals, SRJC, Sonoma State [ university, and Mendocino and Sonoma Master Gardeners during the year regarding integration of Guidelines principles into existing curricula; and RRWA will maintain membership in the Bay Friendly Coalition. RRFL Implementation: Continue to implement the signage program for eligible landscapes that demonstrate RRFL principles and practices, maintain RRFL website content and respond to inquiries and requests for use of RRFL. Event for Landscape Professionals: Provide support services and outreach for environmentally -friendly landscaping events and trainings held by member agencies. Material Development: Create a RRFLG resource guide (1-3 page or brochure format) for landscape designers and contractors or home gardeners based on fire -friendly landscaping. c) Budget The budget for this program is $42,803 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST Y O S T ASSOCIATES 7 Russian River Watershed Association February 22, 2018 5'-%C'-.592'-..12 17-05''. ENGR''.Budgets ,2018-19''.FlnaI wn.. RRWA 2018-2019 Work Plan B.4 Re ulato Forum and Advocac a) Purpose The purpose of this program is to foster a system of communication by assessing RRWA member agency issues and developing a coordinated voice for regular dialogue on permitting and policy issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB) and the State Water Resources Control Board. The work will include regular prioritization of member agency permitting and policy issues to be addressed at quarterly meetings with the RWQCB Executive Officer and staff. This program also allows for the completion of in-depth issuer'comment/response letters to such agencies on behalf of RRWA. b) Products and Tasks RRWA staff will coordinate and facilitate the regular meetings with the RWQCB Executive Officer. Issues and topics for these meetings will be developed during TWG and BOD meetings. RRWA staff will take the lead on researching and crafting up to six comment/issue response letters with review and input from TWG and BOD. The program will produce the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Up to six (6) issue.`comment letters and monitoring member agency permitting and policy issues. • Attendance at up to four (4) RWQCB meetings. • Up to four (4) meetings and prioritized agendas with RWQCB Executive Officer and staff. RRWA staff will provide support to the members by reviewing and facilitating comments on proposed regulations or plans and/or attending key meetings. RRWA staff will track progress of relevant initiatives and report out to the members. c) Budget The budget for this program is $40,250 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). B.5 Regional Stormwater Program Support a) Purpose The purpose of this program is to provide support to member agencies with Phase I and lI Municipal Separate Storm Sewer System (MS4) permits and to provide support for other regional efforts related to stormwater. WEST YOST ASSOCIATES 8 Russian River Watershed Association February 22, 2018 S'-.C'-,592'-..12-17.06'.,ENGR' Budgers'.,2018-19',Final Ii1>~rlw RRWA 2018-2019 Work Plan b) Products and Tasks The program will produce the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified): Municipal Stormwater Program Regulation Review and Comment Review and comment on regulations related to stormwater NPDES permitting such as trash amendments; State and local regulations regarding stormwater resource plans; following and facilitating discussion on potential funding initiatives. Stormwater Activities Table RRWA staff will develop a Technical Memorandum that describes all stormwater related activities undertaken on behalf of the member agencies during the 2017-2018 fiscal year. This TM will be delivered to agencies at the end of August 2018 so agencies can incorporate the information into their annual reports for submittal to the RWQCB. CASOA Participation Participate in California Stormwater Quality Association (CASQA) subcommittee and provide updates and resources to member agencies. Present at CASQA's annual conference in Sacramento. Cost assumes in-kind CASQA membership and conference attendance payments paid by West Yost. c) Budget The budget for this program is $26,806 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). B.6 Grant Su ort a) Purpose The purpose of this program is to provide continuing support in the pursuit of grant funding opportunities from the North Coast Resource Partnership (NCRP), Proposition 1 funds, Natural Resource Conservation Service (MRCS), and other grant and funding opportunities for RRWA and its member agencies. Project assumes the Administrative Agency, the City of Ukiah, will provide treasury and contractual services for grant procurement and fund distribution at a cost to be determined at the time of application. b) Products and Tasks RRWA support of activities for the NCRP will continue in 2018-2019 by working with member agencies to pursue funding under the Integrated Regional Water Management Plan (IRWMP) process. Staff will also work to identify other grant and funding opportunities for both RRWA projects and for member agency projects. Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year unless otherwise specified): WEST YOST ASSOCIATES 9 Russian River Watershed Association February 22, 2018 S`,C %S92-512.1 7-06%. ENGR''t8udgefs'..2018-19'. Final ine�o► RRWA 2018-2019 Work Plan .. • Develop letters of support for member agency projects for NCRP, NRCS, Prop 1, and other grant and funding opportunities. • Facilitate discussion of IRWMP updates and other funding opportunities at TWG meetings. • Research and pursue other grant funding opportunities for RRWA and member agency projects. • Participate in NCRP for purpose of regional integration which is a requirement for Prop 1 grant applicants. • Manage SWRP implementation projects, webpage and map to inform public and connect with developing new projects. • Seek funding opportunities for SWRP management. c) Budget The budget for this program is $24,202 exclusive of in-kind services (see Attachment I, Appendix B for budget spreadsheet). 13.7 Russian River Regional Monitoring Pro ram a) Purpose The purpose of this program is to support member agency participation in the development of a Russian River Regional Monitoring Program (R3MP) and Russian River Pilot Project Participation. The San Francisco L;stuary Institute (SFEI), contractor to the NCRWQCB, is leading the R3MP effort. SFEI and the NCRWQCB anticipates RRWA staff will participate to provide a regional voice and keep all members updated during Program development, as well as relay feedback from member agencies that cannot attend key meetings. California Forward, contractor to the Department of Water Resources is leading the Russian River Watershed Pilot project. h) Products and Tasks RRWA will work with SFEI and NCRWQCB to coordinate R3MP schedules and milestones to coincide, as possible, with the storm water resource planning schedule. Through this task, RRWA staff will attend R3MP meetings that don't correspond with the SWRP in order to keep the programs coordinated. RRWA will work with the Department of Water Resources to develop convening themes and initiatives to engage stewardship organizations for the Russian River Pilot. c) Budget The budget for this program is $22,062 exclusive of in-kind services (see Attachment 1, Appendix B for budget spreadsheet). WEST Y O S T ASSOCIATES 10 Russian River Watershed Association February 22, 2018 51�C\592\ 12-17-Q6', ENGR'-,Budgets-,2018-19`,FinaI RRWA 2018-2019 Work Plan W--. C. Special Benefit Projects C.1 Stormwater Phase 1 Suomort a) Purpose The purpose of this program is to continue the stormwater and Low Impact Development (LID) training coordination for member agencies, contractors and consultants responsible for implementing stormwater permit -related tasks. b) Products and Tasks Specific tasks and deliverables include: • Provide training opportunities for agency staff as identified by the TWIG on topics such as LID Manual implementation and Hydromodification. Schedule: The training will be held prior to July 2019. c) Budget The budget for this program is $5,918 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.2 Stormwater Phase I Monitoring Su ort a) Purpose The purpose of this project is to support the Cities of Santa Rosa and Cotati in monitoring and reporting program efforts. b). Products and Tasks RRWA staff will provide support as directed by Santa Rosa and Cotati including: • Sample collection, sample analysis, evaluation of results, data management compilation, report preparation, and creating maps. • Attend meetings related to monitoring as directed by Santa Rosa. c) Budget The budget for this program is $2,588 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST YOST ASSOCIATES 1 1 Russian River Watershed Associat.on February 22, 2018 S' -.C'':592'.12-17-06 ENGR 8udgets.201B-19-..Final RRWA 2018-2019 Work PlanW_�_ C_3. Santa Rosa Phase I Support a) Purpose The purpose of this program is to support the City of Santa Rosa with specific Phase I MS4 requirements related to the development of Stormwater Pollution Prevention Plans (SWPPPs) and Trash Amendment Support. b) Products and Tasks RRWA staff will provide support to the City of Santa Rosa in the following areas and as direct by them: City Owned Facilities SWPPP Support Provide support for the City of Santa Rosa in the development of SWPPP for publicly owned facilities as required under the Phase I MS4 permit. Tasks may include providing technical assistance and reporting writing. Tasks to be completed as directed by Santa Rosa. Trash Amendment Support Provide support of the City of Santa Rosa in trash special study implementation tasks such as field assessment, development of equivalency metrics and reporting writing. c) Budget The budget for this program is $8,849 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). CA Lower Watershed Monitoring Plan a) Purpose The purpose of this program is to support the Phase I Co -Permittees: Cities of Santa Rosa, Rohnert Park, Cotati, and Sebastopol; the Town of Windsor; SCWA; and Sonoma County with the implementation of the lower watershed monitoring plan that was developed in 2017. b) Products and Tasks RRWA staff will produce the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Aggregate and disseminate data provided by the lower watershed Co -Permittees; and • Support the compilation of two semi-annual reports c) Budget The budget for this program is $16,732 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST Y O S T ASSOCIATES 1 2 Russian River Watershed Association February 22, 2018 S\0592)j12-17.06�ENGRi Budgets'..2018-19`,Final RRWA 2018-2019 Work Plan C.5 Phase I Trash Program Support a) Purpose The purpose of this program is to assist member agencies in the implementation of trash reduction initiatives that will be derived from the results of the Trash Assessment completed in 2016-2017. b) Products and Tasks RRWA staff will coordinate with Co -Permittees and support development of tasks that support implementation of trash reduction initiatives. (Schedule for tasks are ongoing throughout the year unless otherwise specified): Trash Reduction Support and Anti -Litter Campaign RRWA will assist member agencies in implementation of trash reduction initiatives per results of Trash Assessment conducted in 2016-17 work plan year. Support development of an anti -littering campaign focused on the main types of trash and trash generation areas identified in the Trash Assessment Report. Campaign will have consistent messaging, materials, and a distribution strategy. Trash Amendment Support RRWA will provide guidance and support on Track 2 implementation of the Trash Amendment. RRWA staff will facilitate the development of a full capture equivalency approach for Track 2 implementation and support the development of a Track 2 Implementation Plan template for the use of member agencies in compliance with the Regional Water Board 13383 Order. This development will include convening a sub -committee and attending future State Water Board sponsored trainings on Trash Amendment implementation. Implementation strategies that will be reviewed and developed will include best management practices, full capture device installation and long-term compliance demonstration. c) Budget The budget for this program is $41,796 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.6 Phase I Child Outreach Plan a) Purpose The purpose of this program is to support Co -Permittees with developing a collection of outreach materials to address outreach requirements of the Phase I MS4 Permit. b) Products and Tasks RRWA staff will coordinate with Co -Permittees to produce the following deliverable (Schedule for tasks are ongoing throughout the year unless otherwise specified): WE S T Y O S T ASSOCIATES 13 Russian River Watershed Association February 22, 2018 S%C�S92\ 12-17-06\ENGR'%Budgersk 2615-19"finaI RRWA 2018-2019 Work Plan 21 Child Outreach Plan RRWA will support member agencies to develop a stormwater outreach plan for K-12 students in accordance with permit requirements. Topics may include general watershed education, overview of local aquatic species, an anti -litter campaign, and pet waste management. RRWA staff will coordinate support for plan implementation in 2018-19 with the member agencies. c) Budget The budget for this program is $14,387 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.7 Prop 1 Stormwater Implementation Grant a) Purpose The purpose of this program is to provide support member agency applications for Proposition 1 Stormwater Implementation Grants. b) Products and Tasks RRWA will support member agency application for Prop 1 Stormwater Implementation Grants. c) Budget The budget for this program is $10,088 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.8 Santa Rosa Our Water Our World Contract a) Purpose The purpose of this program is to manage Santa Rosa's contract with a private contractor administering the Our Water Our World (OWOW) program to retail nurseries. b) Products and Tasks Specific tasks and deliverables include: Retain the services of a private contractor to deliver materials and administer the OWOW program to 8 nurseries in the Santa Rosa area. c) Budget The budget for this program is $14,174 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST Y O S T ASSOCIATES 14 Russian River Watershed Association February 22, 2018 S'-.C'..39TA 2.17.06VNGR% Budgeh''.2018-19'.,FinaI R� RRWA 2018-2019 Work Plan C.9 Regional Our Water Our World Contract a) Purpose The purpose of this program is to manage a contract with a private contractor administering the Our Water Our World (OWOW) program to retail nurseries throughout the watershed. The contractor will continue coordination and implementation of pesticide -related education and outreach at 7-8 nursery locations. This is the same private contractor that is delivering OWOW services for the Santa Rosa program (C.8). b) Products and Tasks • Retain the services of a private contractor to deliver materials and administer the OWOW program to nurseries and other businesses throughout the Russian River watershed; • Order hard -copy outreach materials and coordinate location distribution; and • Provide updates on events and other milestones to participating agencies. c) Budget The budget for this program is $29,134 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.10 Mendocino County Medicine EPR Program a) Purpose The purpose of this program to provide information and support to staff, elected officials, and stakeholders in Mendocino County about extended producer responsibility (EPR) of pharmaceuticals. b) Products and Tasks RRWA staff will produce the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Coordinate with and provide support to the Board of Supervisors and Mendocino County Solid Waste Management Agency to consider a possible Medicine EPR Ordinance. c) Budget The budget for this program is $4,618 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). WEST YOST ASSOCIATES 15 Russian River Watershed Association February 22, 2018 5'' C' S92'..12.17.06'..ENGR'..Bucigeh''.201 t) 19-'.Fi.1 RRWA 2018-2019 Work Plan C.11 Re-glonal Coordination — Safe Medicine Disposal Program a) Purpose The purpose of this program is to address issues regarding water quality and pharmaceuticals in the watershed by providing outreach materials to residents about properly disposing of unwanted medication. RRWA will act as the manager and coordinator of regional safe medicine disposal programs for participating member agencies in coordination with the programs run by SCWA and the City of Santa Rosa. b) Products and Tasks The following products and tasks are scoped for this program (Schedules for tasks are ongoing throughout the year unless otherwise specified): • Coordinate regularly -scheduled hauling operations meetings with the project team (Santa Rosa, SCWA, and RRWA) and other participating agencies; • Coordinate with the project team on regional outreach materials such as development and placement of an advertisement for newspapers or a radio spot (up to $2,000); • Maintain drop-off location map layer on RRWA web site; • Provide $1,000 sponsorship for the California Product Stewardship Council; and • Support possible sunset of the regional program and transition to PhRMA program. c) Budget The budget for this program is $17,260 exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C-12 Haulin_q and Disposal -- Safe Medicine Disposal Program a) Purpose The purpose of this program is to manage safe medicine disposal program drop-off locations for participating agencies. b) Products and Tasks RRWA staff will manage a contract with a medical waste hauler to provide the hauling and disposal of collected medication in Healdsburg, Windsor, Cloverdale, and Ukiah (Schedules for tasks are ongoing throughout the year unless otherwise specified): Coordination with drop-off locations regarding pick-ups of full disposal bins and regulatory changes; Coordination with waste hauler and review/tracking of waste hauler invoices and collection totals; and Review of program policies and procedures as they relate to regulatory changes. WEST YOST ASSOCIATES 1 6 Russian River Watershed Association February 22, 2018 S 5 C%,592\ 12-17-06�ENGR'kbudgets\ 2018 -19' -.Final RRWA 2018-2019 Work Plan c) Budget The budget for this program is $21,648 and covers the hauling and disposal fees for Healdsburg, Windsor, Cloverdale, and Ukiah, exclusive of in-kind services (see Attachment 1, Appendix C for budget spreadsheet). C.13 Bulk Purchase — Grease Scraper Door Hangers a) Purpose The purpose of this task is to provide agencies with a cost savings through a bulk purchase order of outreach material. Under this task, grease scrapers that go on door hangers will be ordered and provided to participating agencies. b) Products and Tasks RRWA staff will order grease scraper door hangers for participating agencies with the following distribution: Cloverdale (3,000), Cotati (150), Santa Rosa (600), Ukiah (250), Sonoma County (300), and SCWA (1,000). Schedule: This item will be conducted prior to July 2019. c) Budget The budget for this program is $11,150 exclusive of in-kind services (see Appendix C for budget spreadsheet). WEST T YOST ASSOC 1 ATE S 17 Russian River Watershed Association February 22, 2018 S\0592\0 17-06';ENGR :Budgers',2018-19'.,Final _ 0) m V M in ? 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N 0 i Ca a O y pr 0 N M n CD CD 1�F O CD 0 N CL CD Q O rF CD CL m Cr .re N N O Mi W wEST YOST k&ftdo ASSOCIATES 2018 Billing Rate Schedule (Effective January 1, 2018 through December 31, 2018) * Principal/Vice President $285 Engineering/ScientistfGeologist Manager 1111 $2631$274 Principal Engineer/Scientist(Geologist I 1 II $2401$254 Senior Engineer/ScientisUGeologist I 1 II $2141$225 Associate Engineer/ScientisNGeologist 1111 $1901$203 Engineer/ScientisUGeologist I 1 II $1541$178 Engineering Aide $87 Administrative I 1 II 1 III 1 IV $781$991$1191$131 TECHNOLOGYENGINEERING Engineering Tech Manager 1111 $2711$281 Principal Tech Specialist I 111 $2501$260 Senior Tech Specialist 1111 $2291$239 Senior GIS Analyst $209 GIS Analyst $197 Technical Specialist I 1 Il 1 III 1 IV $1451$1661$1871$208 CAD Manager $166 CAD Designer I 1 II $1291$144 Senior Construction Manager $273 Construction Manager I 1 II 1 III 1 IV $1661$1781$1901$237 Resident Inspector (Prevailing Wage Groups 4131211) $1441$1601$1781$185 Apprentice Inspector $131 CM Administrative I 1 II $711$95 ■ Hourly rates include Technology and Communication charges such as general and CAD computer, software, telephone, routine in-house copies/prints, postage, miscellaneous supplies, and other incidental project expenses. ■ Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, etc. will be billed at actual cost plus 15%. ■ Mileage will be billed at the current Federal Rate and Travel will be billed at cost. ■ Subconsultants will be billed at actual cost plus 10%. r Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. ■ A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. This schedule is updated annually WEST Y ST ASS C I A T E S 2018 Billing Rate Schedule (continued) (Effective January 1, 2018 through December 31, 2018)' Equipment Charges Gas Detector Hydrant Pressure Gage Hydrant Pressure Recorder, Standard Hydrant Pressure Recorder, Impulse (Transient) Trimble GPS — Geo 7x Vehicle Water Flow Probe Meter Water Quality Multimeter Well Sounder * This schedule is updated annually $801day $101day $401day $551day $2201day $901hour $20/day $1851day $30/day