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Home My WebLink About2018-09-19 Packet �wuwmnPPNxa�whnuwa�a0000wwiuuw�,rm �ouu n�Nrci City of Ukiah City Council Regular Meeting . AGENDA Civic Center Council Chamber♦300 SeminaryAvenue*Ukiah, CA 95482 September 19, 2018 - 6:00 PM uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuowwwwwm wwwwwmmm wwuwwm uwwwwwwmuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Recommended Action: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. Attachment 1- UVSD Litigation Update Box Files location 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Approval of the September 4, 2018, Special Meeting Minutes Recommended Action: Approve the Minutes of September 4, 2018, a Special Meeting, as submitted. Attachment 1-September 4, 2018, Draft Minutes 5.b. Approval of the September 5, 2018, Regular Meeting Minutes Recommended Action: Approve the Minutes of September 5, 2018, a Regular Meeting, as submitted. Attachment 1-September 5, 2018, Draft Minutes 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the rightto a review of that decision by court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,which generaIlyIimits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7 CONSENT CALENDAR Page 1 of 5 The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered atthe completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of August 2018. Recommended Action: Approve the Report of Disbursements for the month of August 2018. Attachment 1-August 2018 Summary of Disbursements Attachment 2-Account Codes for Reference Attachment 3-Object Codes for Reference Attachment 4-August 2018 Disbursement Detail 7.b. Report to Council Regarding the 2018 Conflict of Interest Code Biennial Notice, and Direct the City Clerk to Modify the Conflict of Interest Code per Guidelines Provided by the Fair Political Practices Commission (FPPC.) Recommended Action: Receive the 2018 Conflict of Interest Code Biennial Notice and direct City Clerk to: file the notice, modify the conflict of interest code per the FPPC guidelines, seek review from the City Attorney, provide a 45-day public comment period for the suggested changes, and schedule a public hearing to consider adoption of the modified conflict of interest code. Attachment 1- 2018 Local Agency Biennial Notice 7.c. Approval of Notice of Completion for North State Street Intersection - Low Gap Road/Brush Street, Storm Drain & Signalization Improvements, Specification No. 17-02. Recommended Action: 1. Accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for North State Street Intersection -Low Gap Road/Brush Street, Storm Drain &Signalization Improvements, Specification No. 17-02. ATTACHMENT 1- Notice of Completion-Spec 17-02 7.d. Approve the Repair and Rebuild of the Wastewater Treatment Plant's Floway 16DKH Vertical Turbine Pump from Weir Floway, Inc. in the Amount of$24,706.64, and Approve the Corresponding Budget Amendment. Recommended Action: Approve the repair and rebuild of the Wastewater Treatment Plant's Floway 16DKH Vertical Turbine Pump from Weir Floway, Inc. in the amount of$24,706.64, and approve the corresponding budget amendment ATTACHMENT 1- FLOWAY QUOTE 7.e. Review Landfill Closure Financial Plan Update Recommended Action: Receive and file update to the Landfill Closure Financial Plan. Attachment#1- 2016-03 CC Reso- Establishing Funding Closure - Ukiah Solid Waste Disposal.pdf 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. Ifthere is a matter of business on the agenda thatyou are interested in,you mayaddress the Council when this matter is considered. If you wish to speak on a matterthat is not on this agenda,you maydo so atthis time. In orderfor everyone to be heard, please limit your comments to three(3)minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. Page 2 of 5 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PM) 11.a. Continued Public Hearing for the Appeal of Planning Commission Decision to Approve a Major Site Development Permit for the Construction of a 7,500± Square Foot Metal Building to House Support Services for Garton Tractor at 285 Talmage Road. Recommended Action: Staff recommends the City Council approve one of the recommended actions outlined in the Discussion Section of the Agenda Summary Report. Attachment 1- Findings for Recommendation #1 Attachment 2- 10-11-17 Staff Report-Garton Tractor.pdf Attachment 3- 10-11-17 Final Findings-Garton Tractor Project Attachment 4- 10-11-17 Final COAs-Garton Tractor Project Attachment 5- 10-23-17 Appeal -Garton Tractor Project.pdf Attachment 6- Map w.RPZ-Original Bldg-Garton Tractor Project Attachment 7-Amended Garton Tractor Project Site Plan.pdf Attachment 8-6-6-18 ASR City Council Public Hearing Attachment 9-6-21-18 City SR to ALUC.pdf Attachment 10-8-3-18 City Attorney Legal Opinion.pdf Attachment 11-8-6-18and 8-8-18CalPilots Comments and Staff responses.pdf Attachment 12-8-15-18 CalTrans Comments and 8-16-18 Staff responses.pdf Attachment 13-8-22-18 Planning Commission SR.pdf Attachment 14-ALUC Reso. 2018-0002(Garton) Signed Final.pdf Attachment 15-9-7-18 CalTrans email.pdf 12 UNFINISHED BUSINESS 12.a. Review of Local Preference Purchasing Policy. Recommended Action: Receive report, and decide whether or not to continue the policy. ATTACHMENT 1- RESOLUTION 2016-50 ATTACHMENT 2- 2017-46 CC Reso - Extending Bidding Preference for Local Businesses ATTACHMENT 3- Local Preference Analysis Summary 12.b. Final Approval of the Vehicle & Heavy Equipment Request & Justification Items for the 2018/2019 Fiscal Year Budget, Approve Recommended Budget Amendments, and Approve the Adoption of the 5-Year Capital Improvement Plan. Recommended Action: Approve the Vehicle &Heavy Equipment Request&Justification items for purchase for the 2018/2019 Fiscal Year Budget, Approve Recommended Corresponding Budget Amendments, and Approve the Adoption of the 5-Year Capital Improvement Plan. Attachment 1-Vehicle & Heavy Equipment Justification Forms Attachment 2-5-Year CIP 13 NEWBUSINESS Page 3 of 5 13.a. Approval and Authorization of the City Manager to Execute Bridge Financing for the Recycled Water Project. Recommended Action: City staff recommends that City Council approve the attached resolution and financing agreement as to form, giving the City Manager and Finance Director authorization to execute all documents and undertake on actions necessary to secure interim financing for its recycled water project should it become necessary to do so. Attachment 1- Ukiah Resolution Authorizing Bridge Loan 09-05-18 Attachment 2- Ukiah Water Note Loan Agreement Draft 09-10-18 13.b. Receive Updates on City Council Committee and Ad Hoc Assignments. Recommended Action: Receive report(s). Attachment 1- 2018 City Council Special Assignments&Ad Hocs 14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 14.a. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 Recommended Action: Confer in Closed Session 14.b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) Recommended Action: Confer in Closed Session 14.c. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Recommended Action: Confer in Closed Session 14.d. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: APN Nos: 157-050-03, 157-060-02, 157-050-04, 157-050-03, 157-030-02, 157-050-01, 157-050-02, 157-050-10, 157-050-09, 157-070-01, 157-070-02, 003-190-01 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: Dave Hull and Ric Piffero Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session 15 ADJOURNMENT Page 4 of 5 Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Page 5 of 5 Agenda Item No.: 3a MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-292-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. DEPARTMENT: Administration PREPARED BY: Sage Sangiacomo ATTACHMENTS: Attachment 1- UVSD Litigation Update Box Files location Summary: Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer system. The City of Ukiah continues to request that the District consider a change in process outside of litigation to resolve the dispute and restore a working relationship, recognizing there is simply too much at stake for the ratepayers, system operations, and the community. Background: Chronological History of Recent Correspondence and Activity: In September 2013, the Ukiah Valley Sanitation District (UVSD) filed a claim for damages with the City, and one month later filed its lawsuit. In its lawsuit, the District seeks damages for alleged breaches of the various agreements between the City and the District related to the operation of the sanitary sewer system, starting with the original 1955 agreement. RECOMMENDED ACTION: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved. Sjofe SaWg-1 o-m „ City Manager The lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers and the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached is the letter that was sent on September 14, 2016, by the City Council to the District Board, formally requesting that the District drop the lawsuit with terms that would allow the District to refile if agreement cannot be reached (UVSD Litigation Update Box File#1), as well as an informational piece that details the background/impacts (UVSD Litigation Update Box File#2). On September 21, 2016, the City Council received a presentation (UVSD Litigation Update Box File#3) from staff that explained the relationship between the two agencies and provided responses to some of the most frequently asked questions about this matter to better inform the public about the consequences of the litigation. This information along with a video link to the September 21st presentation/discussion are accessible at http://www.cityofukiah.com/projects/uvsd-vs-cou/. The UVSD submitted a letter dated September 20, 2016, (UVSD Litigation Update Box File#4) which inaccurately asserts that the City's request is for the District to drop the lawsuit until after the recycled water project funding is received. In fact, the City's request is for the District to dismiss its lawsuit and that the City and District devote their time, money and resources to solving the costly issues confronting the sewer system and improving their working relationship. The City's goal is to eliminate the lawsuit altogether. The City has offered to include terms that would allow the District to refile the lawsuit if the parties fail to reach agreement, but the City never suggested that the District would simply refile the lawsuit once State funding was obtained. Also, the City never suggested that dismissing the lawsuit is all that would be necessary to obtain State funding. In addition to dismissal of the lawsuit, there would have to be an agreement between the City and the District regarding the recycled water project that would satisfy the State Water Resources Control Board. At the conclusion of the September 21st discussion, the Council directed the City Manager to contact the UVSD District Manager to explore possible alternatives. The City Manager attempted to contact the District Manager by email, but due to a reported medical leave, Mr. McMichael was not available to provide a timely/detailed response. On October 5th, the City Attorney received an email correspondence from Duncan James (Attorney representing the District) responding to the City Manager's email to Mr. McMichael. Mr. James indicated in the email that the District had accepted the City's request to meet and formed a committee consisting of Frank McMichael, District Manager; Jim Ronco, Board Chair; Bob Page, Board Member; and legal counsel. The City Manager issued a supplemental memo to the City Council for the October 5th City Council meeting regarding this email exchange and included a recommendation to Council for the formation of a City Council ad hoc committee to meet with the District (UVSD Litigation Update Box File#5). At the City Council meeting, Mr. Doug Losak with the Law Offices of Duncan James delivered and read aloud a letter containing some additional allegations, but in the end, agreed to meet with the City. The City Council formed an ad hoc committee consisting of Councilmembers Crane and Doble. The City immediately made efforts to schedule the first meeting between the District's committee and the City's ad hoc. At the October 19, 2016, meeting, the City Council discussed the latest correspondence from the District including the District's request to hold the ad hoc meetings in private and require the City to consent to a confidentiality agreement. The City Manager provided the Council with the correspondence to date from the District regarding the confidentiality condition (UVSD Litigation Update Box File#6) for consideration. At the time of the meeting, the District had not provided a draft of the proposed confidentiality agreement. By consensus, the City Council continued to object to private meetings that do not provide the public with the opportunity to be informed. However, the City Council did direct the ad hoc to meet with the District's ad hoc to discuss the process for such meetings and report back to the City Council at its regular meeting on November 2, 2016. Prior to the ad hoc meeting, the City Attorney received a letter from Duncan James' Office regarding the District's request for a confidentiality agreement for the ad hoc meetings along with a draft of the agreement (UVSD Litigation Update Box File#7). The City Attorney issued a response (UVSD Litigation Update Box File #8) indicating that such agreement would need to be discussed at the first joint ad hoc meeting and ultimately 2 2 considered by the City Council. In addition, the City Council received correspondence from the District Manager related to the recycled water project dated October 21st (UVSD Litigation Update Box File#9). Most of the questions referenced in the letter had already been either answered or provided to the District. Nonetheless, City staff welcomed the dialogue and discussion in a sincere effort to move this critical project forward. Staff provided a response to the District Manager on October 27, 2016 (UVSD Litigation Update Box File#10). On October 28, 2016, the City's ad hoc met with the District's ad hoc. At the meeting, the District presented the City with a take-it-or-leave-it condition imposing confidentiality on the ad hoc discussions. On November 2nd and 4th, the City Council considered the District's confidentiality condition on the ad hoc discussions and approved a letter (UVSD Litigation Update Box File#11) that confirmed agreement to the condition if the District Board would agree to either stay further proceedings in the lawsuit or dismiss the lawsuit without prejudice. The City's proposal, if accepted, would halt the costly litigation fees currently being incurred by both agencies, but would not preclude the District from terminating the stay or refiling the lawsuit if the District wasn't satisfied with the discussions/negotiations. The District issued a response to the City's proposal on November 8, 2016 (UVSD Litigation Update Box File#12) that continues to impose a confidentiality condition on the joint ad hoc meetings. The District further stated "the lawsuit needs to otherwise remain in motion" except to provide a limitation on any discovery requests for a period of 4 weeks. It's important to note that the District's legal team has predominately utilized the Public Information Act (PRA) rather than formal discovery to obtain information. Because the City of Ukiah is a public agency, the District's attorneys have used the PRA process to obtain information, which does not require the District to justify its requests by showing how they are relevant to the issues in the case. In a typical lawsuit, the discovery process is used to obtain documents and is overseen and controlled by the court to prevent burdensome or oppressive requests. The City continues to expense a tremendous amount of staff resources responding to the District's PRA requests for information dating back to 1955. To date, the District has submitted over 41 requests (with multiple parts) under the PRA process. The City has diligently been responding to the requests for the past 12 months. Suspension of the formal discovery process will not prevent the continued practice by the District nor will it limit the escalating litigation expenses during this proposed period. With regard to the recycled water project, the City received additional correspondence from the District Manager indicating the need for more information (UVSD Litigation Update Box File#13). However, the correspondence did not identify any specific questions or information that had not otherwise been provided. The City Manager issued a response on November 15th (UVSD Litigation Update Box File#14) and included a BOX link to all relevant information on the recycled water project (https:Hcityofukiah.box.com/v/uvsdpointsofinterest). Most, if not all, of the information and/or documents have already been provided to the District. Furthermore, the City Manager requested a determination from the District regarding its position on the project and offered to provide any other information and/or presentations that would be necessary for a determination. On November 16th, the City Council instructed the City Attorney to contact the lawyers for the Ukiah Valley Sanitation District to work out the details for mediating the outstanding disputes including selecting a mediator. Furthermore, and as a first step in the mediation, the City Council requested the District to provide a detailed written response and any counter proposals to the City's written proposal that was submitted to the District in March 2014, during the original mediation between the City and the District. On November 17th, the City Attorney sent correspondence to the UVSD's lawyer to initiate mediation as directed (UVSD Litigation Update Box File#15). As of the publication of the report for the December 7th City Council meeting, the District had not responded. Additional correspondence between the City and District had also been exchanged related to the recycled water project (UVSD Litigation Update Box File#16 &#17). Despite continued attempts to engage and provide the 3 3 District with information, the District had yet to conclude that the recycled water project is the superior alternative of disposing treated wastewater. In an effort to bring this item to a conclusion, the City Manager proposed in a December 1st correspondence to the District Manager a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the project. As of the publication of the report for the December 7th City Council meeting, the District had not responded. Related to the Fiscal Year 16/17 Budget, the District has not yet identified the District's timeline for their previously identified budget review process that reportedly extends through various staff, committee and District Board stages before a final joint meeting with the City can be scheduled. The previously approved continuing resolution for the budget was scheduled to expire on December 31, 2016. The City had made inquiries as to the District's progress and anticipated review timeline (UVSD Litigation Update Box File#18). Staff recognized some level of District review was underway given recent engagement (since November 11th) on the budget, but the District Manager had not provided a timeline for completion of their review and/or indicated readiness for a joint budget meeting. As of the publication of the report for the December 7th City Council meeting, the District had not responded. At the December 7th City Council meeting, the Council adopted a resolution to secure funding for the construction of the recycled water system using water revenues as an alternate to the City's wastewater revenues. While this was a less desirable option for securing project funding, it was considered a better alternative to losing the project funds altogether. The Ukiah Valley Sanitation District's lawsuit remains the only impediment to securing project funding with the wastewater revenues, given the City must be able to demonstrate to the State an unconstrained revenue source to guarantee repayment of the loan funds. City staff reported that they were vetting the details of the water revenue alternative with the State Water Resources Control Board. The UVSD continued to be unresponsive to the City Manager's proposal for a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the recycled water project. Related to the Fiscal Year 16/17 Budget, the City Council and the District Board approved a continuing budget resolution at their respective meetings on December 7th and December 27th. The City's continuing resolution was set to expire on January 18, 2017, unless otherwise extended. The City requested a joint meeting with the District Board prior to the expiration of the resolution. While the District had taken action to extend the continuing resolution beyond December 31, 2016, it had yet to identify a timeline for the completion of its budget review or response to the City's request for a joint meeting. At the January 4, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. It was further reported that the City received a notice from the District Chair related to communication in the absence of the District Manager due to an extended medical leave (UVSD Litigation Update Box File#19). At the January 18, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. Development of the City's wastewater operating budget is a joint process between the City and the Ukiah Valley Sanitation District (UVSD). The process had been delayed significantly despite efforts by the City to move it forward expeditiously. In the interim, the City had been operating its wastewater enterprise on a continuing resolution, carrying forward the adopted appropriations from Fiscal Year 2015-16. At its meeting of December 7, 2016, the City Council determined that continuing to do so impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward with its consideration and potential adoption at its regularly scheduled meeting on January 18, 2017. The City notified UVSD of its intentions and again called on it to schedule a meeting with the City Council 4 4 to complete the budget review process. As of the January 18th City Council meeting, the UVSD continued to be unresponsive to the requests to meet. As such, the City Council unilaterally considered and approved the FY 16-17 Wastewater Budget (UVSD Litigation Update Box File#20). At the February 1, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed with a location and mediator agreed to, but a date not finalized. Furthermore, the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the February 15, 2017, City Council meeting, the City Attorney reported that a date (May 11th) had been finalized for the first session of mediation. In addition, the City had accepted the District's conditions that the mediation be subject to a confidentiality agreement in addition to the Evidence Code mediation privilege and to conduct the mediation in Santa Rosa using a mediator from the Judicial Arbitration and Mediation Service (JAMS). The City Manager also reported the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the March 1, 2017, City Council meeting, the City Manager reported that the District remains nonresponsive to the requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the March 15, 2017, City Council meeting, the City Manager reported the District continues to remain non-responsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. The City Manager also reported that District Manager McMichael had responded to the City's request for a staff meeting to prepare the bid package to rebid the installation of the barscreen at the Wastewater Treatment Plant as previously directed by the City Council and District Board. The barscreen meeting took place on the morning of March 15th. At the April 5, 2017, City Council meeting, the City Manager reported that the District continues to remain non-responsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the District's March 16, 2017 Board meeting, the City Manager reiterated the City's request for the joint meeting during public comment on non-agenda items. In addition, the City continues to be available and responsive to budget and billing inquiries from Mr. Dickerson and public information requests from the District's legal counsel, although none have been received in the past two weeks. At the April 19, 2017, City Council meeting, the City Manager reported that the District continues to remain non-responsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. In addition, the City has provided the District with a timeline for the City's proposed FY 17-18 Budget process and has sought input on how/when the District would prefer to coordinate the development and joint review of next year's FY 17-18 wastewater budget (UVSD Litigation Update Box File#21). At the May 3, 2017, City Council meeting, the City Manager reported that the UVSD continues to be non-responsive to the City's ongoing requests for a joint meeting on the FY 16-17 Budget and recycled water project. In addition, the District has been non-responsive to the City's request to engage in the development and joint review of the FY 17-18 wastewater budget. Furthermore, it was reported that the District was unwilling to provide details related to the maintenance of customer billing accounts as demonstrated by the District's refusal to share refund calculations and methodology related to a sizable refund reportedly authorized by the District at their January 19, 2017, board meeting. Given the District's uncooperative approach regarding account information through customary administrative communication, the City was forced to seek the information through a Public Records Act (PRA) request. Since the May 3rd meeting, the District has provided a response to the PRA request which is currently being reviewed by City staff. At the May 17, 2017, City Council meeting, the City Manager reported that mediation regarding the litigation resumed on May 11, 2017, and continues with the efforts remaining confidential due to the rules established for the meetings. In addition, the District remains non-responsive to the City's ongoing request for a joint meeting 5 5 on the FY 16-17 budget and recycled water project. The District also continues to be non-responsive to the City's numerous requests for engagement in the development and joint review of the FY 17-18 wastewater budget. Correspondence has been sent to the District detailing the budget development schedule and budget related items on the City Council's agenda, inclusive of the following dates: • March 13-17: Budget Training in Munis • March 20-31: First-round budget meetings • March 31: Deadline for personnel requests for budget • Friday April 7: Budget entry due. Budget will be locked to departments to allow for further processing and analysis by Finance • April 17-28: Second-round budget meetings • Wednesday, May 17: Budget 101 with Council • May 19: Comment period on budget document closes • June 7: First budget hearing and workshop with Council • June 14: Final budget hearing with Council and adoption (tentative) At the June 7, 2017, City Council meeting, the City Manager reported the District continues to be non-responsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. The City Attorney also reported that the mediation process is ongoing. At the June 21, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. In addition, Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. At the July 5, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. Given the continued lack of response from the District, the City Council, at its meeting of June 21, 2017, approved the Fiscal Year 17-18 budget inclusive of the budget for wastewater. The City continues to seek cooperation from the District, but delaying approval of the budget impedes the City's ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD. In addition, the District had not yet considered the barscreen installation bid which requires joint approval. Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. The City Manager also reported the second mediation date is scheduled for July 14, 2017. Furthermore, UVSD Director Marshall has contacted the City requesting a tour be scheduled for the District's new interim manager. The City is responding to coordinate the request. At the July 19, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. In addition, a tour of the Wastewater Treatment Plant was given to the new District Manager and UVSD Board Member Marshall. Mediation meetings continue, but no public reports are available. The candidate filing period for 3 of the 5 District Board seats for the November 7th Election is open from July 17 - August 11. 6 6 At the August 2nd, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. City representatives attended the UVSD Board Meeting on July 20, 2017, and again requested cooperation from the District. Regarding the barscreen rebid, the City Manager reported: On June 21st, the City Council approved the award of contract to Fort Bragg Electric for the installation of a barscreen at the Wastewater Treatment Plant. The award was contingent upon the District taking corresponding action of which they were informed. Due to an extended delay and no response from the UVSD, the City requested an extension of the expiring bid from the contractor to afford the District additional time to take action. The District approved the contract at its July 20, 2017, Board Meeting and the project will proceed. Regarding the litigation Impact, the City Manager reported: Staff completed an updated estimate of legal related expenses associated with the Ukiah Valley Sanitation District. Estimates demonstrated that the Ukiah Valley Sanitation District is closing in on $4 million dollars of legal related expenses with over$3.3 million directly paid to the Law Offices of Duncan James (UVSD Litigation Update Box File#22). In defense of the District's legal actions, the City has expended approximately$814,000. On a cost per account base evaluation, this equates to $1,225.55 per District customer account and $207.39 per City customer account. At the August 16, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. However, discussions related to mediation continue. Furthermore, City representatives continue to attend the UVSD Board Meetings in an effort to seek an improved working relationship. At the September 6, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. With regard to mediation, representatives of the City of Ukiah and the Ukiah Valley Sanitation District continue to have meetings, but because of the confidential nature of mediations, the parties cannot reveal any further information. On the administrative front, the City Manager and Joe Tait, the new District Manager had a meeting on August 24, 2017. While the meeting was an initial meet and greet, both Mr. Tait and the City Manager expressed a desire to improve the working relationship between the two agencies. Earlier in the week, Mr. Tait also met with engineering staff to review operational processes and procedures. During this reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. At the September 20, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. During the previous reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. Over the course of the two weeks leading up to the City Council meeting on September 20th, the District made a number of false claims related to their draw on District funds in an effort to justify their continued legal action 7 7 against the City. The press release that fully describes this issue is included in the Litigation Files as UVSD Litigation Update Box File#23. Mediation continues, but the litigation activities are escalating as the March 2018 trial date nears. The high cost of litigation could be avoided if the District were to agree to focus on mediation efforts and put a hold on the trial. The City's Director of Finance gave an updated presentation on the impacts of the District's litigation (UVSD Litigation Update Box File#24). The City Council had previously requested the District put a hold on litigation activities over a year ago and the District opposed the request. The City Council issued a new request on September 21, 2017 (UVSD Litigation Update Box File#25) in hopes the parties could agree to focus efforts on resolution and stay the litigation activities in an effort to avoid the high costs a trial. At the October 4, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,126,971 in legal fees, with $3,426,487 paid directly to the Law Offices of Duncan James. Litigation activities were reported to be escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. As of that meeting, the District had not responded to the most recent request from the City Council to put the litigation on hold. In addition, the paid advertisements from the District continued through this period across multiple media platforms with a continued attempt on justifying their litigation. At the October 18, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. Litigation activities continue and are quickly escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. The City had previously made this request and issued a new request following the conclusion of the last City Council meeting (UVSD Litigation Update Box Filet#25). Unfortunately, mediation efforts are significantly being displaced by the litigation. To date, the District has not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation. At a special meeting on October 11, 2017, the Ukiah Valley Sanitation District voted in favor of contract amendments to their contract for legal services with Law Office of Duncan James. In addition, the Board voted to change their regular meeting time to the 3rd Wednesdays of the month at 6pm which is in direct conflict with the regular City Council meetings. The District continues to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contain false, partial and manipulated information. The City's Finance Director again reported on the impacts litigation has on the refinancing of the wastewater treatment plant bonds. A current review by Director Buffalo demonstrates that refinancing would not be feasible given the litigation in that the rates would not be advantageous due to a diminished rating. In addition, it would be difficult to secure insurance and underwriting given the risk to investors created by the District's litigation efforts. At the November 1, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, 8 8 and the recycled water project. The City of Ukiah continues to contend that the lawsuit is unnecessary, and is seeking cooperation with the District to settle the dispute outside of litigation. As of the end of September 2017, the Ukiah Valley Sanitation District had spent nearly$4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. During this period, litigation activities continued and escalated as the trial date nears with a number of depositions completed and scheduled. Mediation efforts were significantly being displaced by the litigation. The District had not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation (UVSD Litigation Update Box File#25). The District continued to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contained false, partial and manipulated information. At the November 15, 2017, City Council meeting, the City Attorney reported that there was a case management conference at which the court continued the trial date from March 29th to June 22nd while the City and District continue to be engaged in on-going settlement negotiations. The court ordered a mandatory settlement conference to occur not later than January 5th, and continued the case management conference to January 8th, to report to the court on the status. At the December 6, 2017, City Council meeting, the City staff reported on the then current cost of the litigation (UVSD Litigation Update Box File#26) and efforts to refinance the 2006 Wastewater Bonds. As of the end of November 2017, the Ukiah Valley Sanitation District had spent nearly $4,691,748 in legal fees, with $3,883,170 paid directly to the Law Offices of Duncan James. The City's total cost for defense was $1,102,822. On a cost-per-utility customer account evaluation, this equates to $1,464 per District customer account and $281 per City customer account. Staff also reported the three newly elected UVSD Board Members officially took their seats on December 1. At the December 20, 2017, City Council meeting, the City Attorney reported that he and the City Manager were in ongoing settlement discussions with the District's legal/staff that include a meeting on the 20th and at least another scheduled for the 21st. In addition, City staff and bond consultants delivered a presentation to the District Board on December 19th at their special meeting on efforts to refinance the 2006 Wastewater Bonds. The same presentation (UVSD Litigation Update Box File#27) was provided to the City Council at their December 20th meeting. At the January 17, 2018, City Council meeting, the City Manager reported that there are active discussions between the City and District's ad hoc related to mediation. However, litigation activities are also ongoing with costs continuing to mount for both the City and District. It is estimated that just a single half day deposition costs ratepayers in excess of$3000. At the February 7, 2018, City Council meeting, Staff again reported that there are two tracks of activity that include settlement discussion and litigation. Staff reported that settlement discussions remain active with additional meeting dates planned. Unfortunately, litigation activity is also continuing on a parallel track. The City Attorney reported that the trial date has been moved from June 22 to July 20, 2018. At the February 21, 2018, City Council meeting, Staff again reported that there are two tracks of activity that include settlement discussions and litigation. Staff reported that settlement discussions remain active and ongoing. However, litigation activity is also continuing on a parallel track. At the March 7, 2018, City Council meeting, Staff reported that mediation activities remain active including a 9 9 planned session upcoming on March 14th. Litigation activities were also reported as continuing. At the March 21, 2018, City Council meeting, Staff reported that mediation activities remain active and a full day meeting with a mediator had taken place on March 14th. Litigation activities were also reported as continuing. At the April 4, 2018, City Council meeting, Staff reported that mediation efforts and activities continue. Litigation activities were also reported as continuing, with a heavy deposition schedule from the present and on into May. The Depositions are calling for staff, past employees, elected officials, and other interested parties, and are requiring travel to Santa Rosa and Petaluma, and placing encumbrances on staff time and resources. At the April 18, 2018, City Council meeting, Staff reported that mediation discussions related to potential settlement continue, but at the same time, the litigation activities remain in full swing. Staff said that depositions are scheduled for the remainder of April and May, and will be occurring almost daily. The Public Records Act requests from UVSD are again coming in on a weekly basis. Staff expressed the need for a settlement to end the litigation that is costing the rate payers, the District, and the City a significant amount of money and resources. At the May 2, 2018, City Council meeting, Staff reported that the litigation continued as previously reported, and clarified - in response to a Ukiah Daily Journal article quoting UVSD's Chair as saying that the litigation represented a "divorce" between the District and the City- that the litigation does not result in a new Participation Agreement. He stated that in order to get to a new agreement, the City and District would still need to work together on a settlement that fosters a new agreement, and that the current litigation is only about m oney. At the May 16, 2018, City Council meeting, Staff reported that the litigation's deposition schedule continues to remain intense and impacted, taking considerable resources from the both the City and District at high costs. The City Attorney added that there are still on-going settlement discussions. At the June 6, 2018, City Council meeting, the City Attorney reported that there has has been simultaneous work to negotiate a settlement of the lawsuit and prepare for a trial, which has had the start date continued to September 26, 2018. He stated that there are two motions currently pending before the court. The first is to bifurcate the trial to try the statutes of limitations issues before trying the merits of the case, in which the hearing that had been set for Friday, June 8th, has now been continued to June 20th. The second pending motion is for a summary judgement, which is scheduled to be heard on June 27th. At the June 20, 2018, City Council meeting, the City Attorney reported that settlement negotiations and litigation continue. However, the Court issued a ruling on June 19th on the City's motion to bifurcate the statute of limitations from the other parts of the lawsuit, which means that if the case does go to trial, the City will go first and present evidence on the statute of limitations. At the July 18, 2018, City Council meeting, the City Manager reported that the past month has been slow on the settlement discussions and the litigation has been tremendously impactful, with nothing new to report on either front. The Finance Director, Dan Buffalo, gave an update of the litigation expenditures (UVSD Litigation Box File #28), showing that as of June 30, 2018, the District had expended what appeared to be $5.9 million in attorney's fees and litigation costs, with $4.8 million of that going directly to the Law Office of Duncan James. Comparatively, the City has expended to date nearly $1.7 million in total. The combined total for both agencies comes to $7.6 million expended, which does not account for staffing costs and materials on both the City's side —which is significant- and the District's side. Mr. Buffalo went on to say that the $7.6 million amount also does not include $2.7 million in savings lost for not being able to re-finance the bonds back in January, and he expects that an additional deadline to refinance will suffer the same savings loss. The City Manager added that while the District paid out$334,321 for legal expenses for the month of June; the City spent approximately $100,000. 10 10 At the August 1, 2018, City Council meeting, Staff reported that the litigation activities continue concurrently with discussions related to settlement. The City Attorney confirmed that the trial is still set to go forward and starts on September 26, 2018. At the August 15, 2018, City Council meeting, Staff reported that the City is still gearing up for a trial and trying to negotiate a settlement. At the September 5, 2018, City Council meeting, Staff reported that the discussions remain active. Discussion:At the September 19, 2018, City Council meeting, Staff will provide the latest status report on the Ukiah Valley Sanitation District's litigation against the City of Ukiah related to the operation of the sanitary sewer system. The Council may elect to discuss the matter further and, if desired, provide direction to Staff and/or consider any related action(s). As part of this agenda item, the Council does not intend to consult with legal counsel regarding the litigation itself and does not intend to waive evidentiary privileges for attorney-client communication or attorney work product. 11 11 UVSD Litigation Update Box Files located at: it (- fulkiah b(- x c( S - r.§ -Y Yini/y/W [),Ijtif jg-tk.)n(J dateks ................................................................................................................................................................................................................................................................................................... j3 12 Agenda Item No.: 5a MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-287-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT:Approval of the September 4, 2018, Special Meeting Minutes DEPARTMENT: Clerk/Admin PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1-September 4, 2018, Draft Minutes Summary: Council will consider approving the Minutes of September 4, 2018, a Special Meeting. Background: N/A Discussion: N/A RECOMMENDED ACTION: Approve the Minutes of September 4, 2018, a Special Meeting, as submitted. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk Approved. Sjofe SaWg-1 o-m „ City Manager ATTACHMENT 1 CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER CONFERENCE ROOM #3 300 Seminary Avenue Ukiah, CA 95482 September 4, 2018 8:30 a.m. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Ukiah City Council met for a Special Meeting on September 4,`2018, which was legally noticed on September 2, 2018. Mayor Doble called the meeting to order at 8:39 a.m. Roll was taken with the following Councilmembers Present: Jim O. Brown, Stephen,Scalmanini (arriving at 9:05 a.m.), Douglas F. Crane, Maureen Mulheren, and Mayor Kevin Doble. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; Sean White, Water Resources Director; Tim Eriksen, Public Works Director/City Engineer; and Dan Buffalo, Finance Director. Also 'Present: Lee Bartolotta - Geary, Shea, O'Donnell, Grattan & Mitchell (via teleconference) and Ray Fullerton - Geary, Shea, O'Donnell, Grattan & Mitchell. MAYOR DOBLE PRESIDING. 2. PUBLIC COMMENT CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:40 A.M. 3. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. 'City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) CITY COUNCIL RECONVENED IN OPEN SESSION AT 10:13 A.M. Report out of Closed Session included that instructions were given to legal counsel. 4. ADJOURNMENT There being no further business, the meeting adjourned at 10:15 a.m. Kristine Lawler, City Clerk 2 Agenda Item No.: 5b MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-293-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT:Approval of the September 5, 2018, Regular Meeting Minutes DEPARTMENT: Clerk/Admin PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1-September 5, 2018, Draft Minutes Summary: Council will consider approving the Minutes of September 5, 2018, a Regular Meeting (Attachment 1). Background: N/A Discussion: N/A RECOMMENDED ACTION: Approve the Minutes of September 5, 2018, a Regular Meeting, as submitted. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved. Sjofe SaWg-1 o-m „ City Manager ATTACHMENT 1 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 September 5, 2018 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE Ukiah City Council met at a Regular Meeting on September 5, 2018, having been legally noticed on August 31, 2018. Mayor Doble called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Jim O. Brown, Stephen G. Scalmanini, Douglas F. Crane, Maureen Mulheren, and Kevin Doble. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR DOBLE PRESIDING. The Pledge of Allegiance was led by Vice Mayor Mulheren. The City Manager of the City of Lakeport,Margaret Silveira, expressed appreciation for the help from the City of Ukiah during the recent fires. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Receive Presentation of Second Quarter Employee Recognition Awards. Presenters: Kevin Jennings, Acting Fire Chief/Fire Authority; and Justin Wyatt, Police Chief. The following employees received awards: John Corippo, Fire Captain Ryan Nelson, Fire Engineer Adam Elledge, Police Officer Public Comment: Adam Elledge, Police Officer. RECESS: 6:18— 6:20 P.M. b. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Presenter: Sage Sangiacomo, City Manager. Presentation was received. 4. PETITIONS AND COMMUNICATIONS 2 Page 1 of 3 City Council Minutes fbir, epteiribeir, , 2018, Continued: : 5. APPROVAL OF MINUTES a. Minutes of August 15, 2018, a Regular Meeting. b. Minutes of August 21, 2018, a Special Meeting. c. Minutes of August 28, 2018, a Special Meeting. d. Minutes of August 31, 2018, a Special Meeting. Motion/Second: Brown/Crane to approve Minutes of August 15, 2018, a regular meeting; August 21, 2018, a Special Meeting; August 28, 2018, a Special Meeting; and August 31, 2018, a Special Meeting, as submitted. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Authorization for City Manager to Negotiate and Execute Three-Party Agreement (COU No. 1819-107) with Special Ice for 2018-2019 Seasonal Ice Rink; Authorize Greater Ukiah Chamber of Commerce to Serve as Fiscal Agent for Rink and Authorization to Transfer Corresponding Funds to the Chamber— Community Services. b. Report of Acquisition of Professional Services (COU No. 1819-108) from Alpha Analytical Laboratories, Inc. in the Amount of$14,016.85 for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill —Public Works. c. Notification to City Council of the Emergency Purchase of a Flygt Concertor Submersible Pump Station and Rental of a Trailer Mounted Bypass Pump to Xylem Water Solutions USA, Inc. in the Total Amount of $130,874.49 and Approvalof Corresponding Budget Amendment — Water Resources. d. Report to ;Council of the Purchase of Emergency Rental of Pipe and Spray Guns for the Wastewater Treatment Plant Percolation Ponds from Rain for Rent, in the Amount of $39,279 and Authorize Staff to Execute Additional Related Change Orders as Needed — Water Resources. e. 4Ani_rr! Drnfo��in Co lino nree.rnep+ On 4hp- AMP-1—int of $329,413 (�`-to HD to Prepare"f"par� nUMeRiSfnr the—Nepthwesterrrni Danifin Dail Trail DrnieGt Phase 3 Sppeeifin-a4inn Aln 1„80-04 Ub is-Werk Pulled by Shawn Harmon, a city resident, and placed as Agenda Item 13b. f. Adopt Resolution (2018-24) Authorizing City Manager to Execute Second Phase Agreement (COU No. 1819-109) for Northern California Power Agency Solar Project 1, and Approve Corresponding Budget Amendment (EUD) —Electric Utility. Motion/Second: Crane/Brown to approve Consent Calendar Items 7a-7d, and 7f, as submitted. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: John McCowen, 2nd District Supervisor— Fire prevention and mitigation, homelessness, and Measure B revenues. 3 Page 2 of 3 City Council Minutes fbir, epteiribeir, , 2018, Continued: : 9. COUNCIL REPORTS Presenter: Councilmember Scalmanini. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager and Tim Eriksen, Public Works Director/City Engineer. 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS 13. NEW BUSINESS a. Receive Updates on City Council Committee and Ad Hoc Assignments. Presenter: Vice Mayor Mulheren. Report was received. b. Award Professional Services Agreement in the Amount of$329,413 to GHD to Prepare Bid Documents for the Northwestern Pacific Rail Trail Project Phase 3, Specification No. 18- 04—From Consent Calendar Item 7e. Presenter: Tim Eriksen, Public Works Director/City Engineer. Public Comment: Shawn Harmon and John McCowen, 2nd District Supervisor. Motion/Second: Brown/Mulheren to award professional services agreement (COU No. 1819-110) to GHD in the amount of $329,413 to prepare the bid documents for the Northwestern Pacific Rail Trail Phase 3 Project. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 6:54 P.M. 14. CLOSED SESSION a. Conference with LegalCounsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200 b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) No report out was received. 15. ADJOURNMENT There being no further business, the meeting adjourned at 7:35 p.m. Kristine Lawler, City Clerk 4 Page 3 of 3 Agenda Item No.: 7a MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-468-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of August 2018. DEPARTMENT: Finance PREPARED BY: Candice Rasmason ATTACHMENTS: Attachment 1-August 2018 Summary of Disbursements Attachment 2-Account Codes for Reference Attachment 3-Object Codes for Reference Attachment 4-August 2018 Disbursement Detail Summary: Payments made during the month of August 2018 are summarized on the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the five (5) individual payment cycles within the m onth. Background:Accounts Payable Check Numbers (City& UVFA): 3028570-3028657; 3028658-3028755; 3028756-3028851; 3028852-3028977; 3028978-3029059 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 506245-506307; 506308-506369; 506373-506433 Payroll Manual Check Numbers: 506244; 506370-506372 Direct Deposit Numbers: 88495-88722; 88723-88943; 88944-89164 Manual Direct Deposit Numbers: N/A Void Check Numbers: 3028358, 3028270 Void Direct Deposit Numbers: N/A RECOMMENDED ACTION: Approve the Report of Disbursements for the month of August 2018. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved. Sjofe SaW g-1 o-m „ City Manager Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment#1: August 2018 Summary of Disbursements Attachment#2: Account Codes for Reference Attachment#3: Object Codes for Reference Attachment#4: August 2018 Disbursement Detail 2 2 CITY OF UKIAH Attachment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF AUGUST FUNDS: 100 General Fund $4,475,016.32 700 Sanitary Disposal Site Fund $10,393.08 105 Measure S General Fund 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 120 Street Capital Improvements $121,502.92 704 Post Closure Fund-Solid Waste $0.00 201 Worker's Comp Fund $469.37 720 Golf Fund $46,615.86 202 Liability Fund $120,846.00 730 Confernence Center Fund $9,447.65 203 Garage Fund $4,065.46 750 Visit Ukiah $6,847.00 204 Purchasing Fund $1,882.90 777 Airport Fund $266,833.02 205 Billing&Collections Fund $13,663.30 778 Airport Capital Improvement Fund 206 Public Safety Dispatch Fund $881.80 779 Special Aviation Fund 207 Payroll Posting Fund $244,942.06 800 Electric Fund $950,912.89 208 Building Maintenance/Corp Yard Fund $23,173.79 801 Electric Capital Reserve Fund $37,062.49 209 IT Fund $107,523.36 803 Lake Mendocino Bond Reserve 220 Equipment Reserve Fund $23,494.99 805 Street Lighting Fund $12,256.51 250 Special Revenue Fund $92.84 806 Public Benefits Fund $168.78 251 Special Projects Reserve Fund 820 Water Fund $129,966.94 253 PROP 172 $942.84 822 Water Capital Improvement Fund $723,278.57 300 Park Development Fund 830 Recycled Water Fund $6,038,463.56 301 Anton Stadium Fund 302 Observatory Park Fund 840 City/District Sewer Fund $110,858.36 304 Swimming Pool Fund $0.00 841 Sewer Contruction Fund $1,348,945.34 305 Riverside Park Fund $0.00 843 Sewer Capital Fund 306 Skate Park Fund $0.00 900 Special Deposit Trust $18,776.45 310 Museum Grants 901 General Service(Accts Recv) $3,271.14 311 Alex Rorbaugh Recreation Center Fund $3,814.11 902 U.S.W.Billing&Collection $948.84 312 Downtown Business Improvement Fund 903 Public Safety-AB 109 $0.00 313 LMIHF Housing Asset Fund 905 Federal Emergency Shelter Grant 314 Writer Special Events 905 Mendocino Emergency Service Authority 500 2106 Gas Tax Fund 911 Russian River Watershed Association $186,053.10 501 2107 Gas Tax Fund 915 UVFD $18,758.97 503 2105 Gas Tax Fund 916 UVFD PROP 172 $942.86 505 Signalization Fund 917 UVFD Measure B $17,500.00 506 Bridge Fund 918 UVFD Mitigation $1,361.78 507 1998 STIP Augmentation Fund 940 Sanitation District Special Fund $55.95 508 SB325 Reimbursement Fund 943 Sanitation District Capital Improvement Fund 509 S.T.P.Fund $26,600.00 952 REDIP Sewer Enterprise Fund 510 Trans-Traffic Congest Relief Fund $134,473.14 960 Community Redevelopment Agency 511 Rail Trail Fund 961 RDA Housing Pass-Through 600 Community Development Block Grant 962 Redevelopment Housing Fund 601 EDBG 94-333 Revolving Loan 963 Housing Debt 602 Community Development Fund 964 RDA Capital Pass-Through 603 08-HOME-4688 965 Redevelopment Capital Improvement Fund 604 CDBG Grant 09-STBG-6417 966 Redevelopment Debt Service 605 11-HOME-7654 Fund $0.00 967 Housing Bond Proceeds 606 CDBG Grant 10-EDEF-7261 $750.00 968 Non-Housing Bond Proceeds 607 Prop 84 Grant Fund 969 RDA Obligation Retirement Fund 609 13-CDBG-8940 844/944 Sewer Capital Projects Fund $21,202.13 610 City RDA Projects Fund 630 Asset Seizure Fund $1,789.00 631 Asset Seizure Fund(Drug/Alcohol) 633 H&S Education 11489(B)(2)(A1) $52.18 634 Federal Asset Seizure Grants Retainage Withheld $544,377.83 635 SUP Law Enforcement Service Fund $721.35 611 CDBG 16-CDBG-11147 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S 639 Special Revenue-Police $0.00 640 Parking District Fund $719.30 691 Museum Fund $6,675.64 PAYROLL CHECK NUMBERS:506244-506307 DIRECT DEPOSIT NUMBERS:88495-88722 TOTAL DEMAND PAYMENTS-A/P CHECKS $15,819,391.77 PAYROLL PERIOD:7/15/18-7/28/18 TOTAL DEMAND PAYMENTS-W1 RES*&EFT's $822.00 PAYROLL CHECK NUMBERS:506308-506369 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $1,437,990.90 DIRECT DEPOSIT NUMBERS:88723-88943 TOTAL PAYROLL EFT's(TAXES,PERS,VENDORS) $789,404.58 PAYROLL PERIOD: 7/29/18-8/11/18 vendor name(if applicable) PAYROLL CHECK NUMBERS:506373-506433 DIRECT DEPOST NUMBERS:88944-89164 PAYROLL PERIOD: 8/12/18-8/25/18 VOID CHECK NUMBERS: 3028358,3028270 TOTAL PAYMENTS $18,047,609.25 MANUAL CHECK NUMBERS: 506244,506370-506372 VA RE TRANSFER NUMBERS: CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds. 3 City Manager Director of Finance Account Code Summary Attachment 2 10000000 General Fund 20526430 Electric Department-Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace-Finance UB 10014000 City Attorney 22020200 FA Replace-Police Operations 10015100 Treasury Management 22021210 FA Replace-Fire Administration 10016100 Human Resources 22022900 FA Replace-Information Technology 10017100 Economic Development 22024100 FA Replace-Garage 10018000 Community Outreach 22024220 FA Replace-Streets 10020217 Animal Control 22024413 FA Replace-Water Distribution Cap 10022100 Parks 22024414 FA Replace-Water Distribution O&M 10022300 Aquatics 22024421 FA Replace-City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP-IT 10022822 Adult Softball 25123100 CIP-Planning 10022824 Co-Ed Volleyball 25124210 CIP-Engineering 10022831 Youth Basketball 25124220 CIP-Streets 10022832 Youth Softball 25124410 CIP-Water 10022840 Day Camp 25124421 CIP-City Wastewater 10022850 Classes&Clinics 25126410 CIP-Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024620 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police-City Attorney 31122000 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering-Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police-CSO 50824210 SB325-Engineering 10520224 Police-Major Crimes Task Force 50824220 SB325-Streets 10521210 Fire Administration 50924210 STP-Engineering 10521312 Fire Volunteer Station 50924220 STP-Streets 20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans-Traffic Project 20324100 Garage Fund 60217441 Grant-CDBG 602 20413500 Purchasing Fund 60317442 Grant-HOME 603 20513300 Billing and Collections 60417441 Grant-CDBG 604 20514000 Billing and Collections-City Attorney 60517442 Grant-HOME 605 4 20524412 Water Department-Meter Readers 60517461 First Time Homebuyer Program Account Code Summary Attachment 2 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB-PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant-CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug&Alcohol Education 82027110 Water 63320210 H&S Asset Seizure Expenditure 82027111 Water-Production O&M 63420250 Fed Asset Seizure Expenditure 82027113 Water-Distribution Capital 63520210 SLESF 82027114 Water-Distribution O&M 63820210 Asset Forfeiture 11470 82027115 Water-Production Capital 64020213 Parking Enforcement 82227113 Water-Distribution Capital 69122700 Museum 84027220 Wastewater 70024500 Landfill 700 84027221 Wastewater City-O&M 70224500 Landfill Closure 84027222 Wastewater City-Capital 70424500 Landfill Post closure 84027225 Wastewater Treatment-O&M 72022400 Golf 84027226 Wastewater Treatment-Capital 73022600 Conference Center 84227220 Wastewater 75017110 Visit Ukiah 84327222 Wastewater City-Capital 77725200 Airport Operations 84427221 Wastewater City Capital-O&M 77817411 FAA Grant 84427222 Wastewater City-Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency 80100000 Infrastructure 5 Object Code Summary Attachment 3 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST. ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY- PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY&TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT. CONTRCTS- DEFIBRULATOR 54102 SMALL TOOLS 52112 M. S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW-SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE 52130 EDUCATIONAL& MARKETING MATUS 54122 PW-AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW-CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW-CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW-SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW-COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW-SAFETY 52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES&CONES 52140 LITIGATION EXPENSES 54160 HR-CITY LIABILITY&CONTRACT 52145 DETACHMENT-SEWER-UVSD 54161 HR- BACKGROUND & PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR-ADVERTISING 52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR- INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR- FORMS &OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR- NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR- DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR- EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR- REMIF SAFETY TRNG &SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 54330 COMPUTER AND TECHNOLOGY 52510 ADVERTISING & PROMOTION 54500 EQUIP RENTS AND LEASES 52515 ADVERTISING & PUBLICATION 54700 FINES & PENALTIES 52521 LIABILITY INSURANCE PREMIUM 55100 TELEPHONE 52522 LIABILITY INSURANCE DEDUCT 55200 PG&E 52523 BOILER/MACHINERY PREMIUMS 55210 UTILITIES 52524 PROPERTY INSURANCE 56100 VEHICLE & EQUIPMENT MAINT. & R 6 52525 WORKER'S COMP. EXPENSE 56110 CITY GARAGE - PARTS 56121 R & M RADIO EQUIPMENT 56111 CITY GARAGE - LABOR 56122 R & M NON-AUTO EMS EQUIPMENT 56112 EQUIPMENT PARTS FOR RESALE 56123 R & M COMPUTERS 56120 EQUIPMENT MAINTENANCE & REPAIR 56124 MAINT CONTRACT DEFIBULATORS 80235 SYSTEM MAINTENANCE 56130 EXTERNAL SERVICES 80236 EMERGENCY/CONTINGENCY 56210 FUEL& FLUIDS 90100 LOAN PROCEEDS 56300 BUILDING MAINT. & REPAIR 90101 LOAN PAYMENT RECEIVED 56410 EQUIPMENT RENTAL- PRIVATE 90301 LOAN REPAYMENT 56504 FACILITY MAINTENANCE & REPAIR 90410 BOND PROCEEDS 56600 AIRFIELD MAINTENANCE & REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE &TRAINING 57101 CONF &TRAINING-AQUATICS 57102 CONF &TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS&SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY& EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50% GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 7 80234 1 N FLOW/I N FILTRATION Attachment 4 List of Checks Presented for Approval on 8/3/ 201,8 "I f payr,ierit, [T)e foHoWng i�st of u��s payabk? was reviewed and a[:,)pruvec ui� A, 9griature L/ IL Invoices AFLAC 580970 CANCERA-IFE-/ACC $7,29236 20700000-.20527 SECTION 125 $7,292,76 INSURANCE (CANCER&LIFE,) Vendor Totah AFLAC GROUP A103345700 JULY 18 CRITICAL $45248 20700000-20538 AFLAC CRITICAL $45248 INSURANCE CARE INSURANCE ILLNSS POLICY Vendor Total: AL SMATSKY so DESIGN, $91,81916,96 80126100-80230 INFRASTRUCTURE $9,,896.96 ENGINEERNG& CONSULTAN Vendor Total:— ALADTEC INC 2018-11428 WORKIFORC,E $2,426.00 10021210-52100 CONTRACTED $1,213.00 MANAGEMENT SERVICES SYSTEM 91521400-52100 CONTRAC)ED $1,213.00 SERVICES Vendor Total-,ii, ;."Ob' ALL-GUARD 4189725 MONTHLY $81.80 84027225-,521'80 SECURITY $81,80 ALARM SYSTEMS, MONITORING AT ,SERVICES INC WwTP Vendor Total: ALPHA 8062956- ENVIRONMENTAL AND $4,097.50 80026400-62100 CONTRACTED $4,09T60 ANALYTICAL UKIAHELEC ECOLOGICAL S SERVICES LABORATORIES INC 8(21370- MONTHLY ANALYSIS $773.00 84027225-52100 CONTRACTED $773,00 UKIAHSTP FOR NPDES PER SERVICES 8023301- MONTHLY ANALYSIS $8,64,00 84027225-52100 CONTRACTED $864.00 UKIAHSTP FOR NPDES PER SERVICES 8013118- MONTHLY ANALYSIS $869D01 84027226-62100 CONTRACTED $869,00 UKIAHSTP FOR NFIDES PER SERVICES 8013064- MONTHLY ANALYSIS $1,499,N) 84027225-52100 CONTRACTED $1,499.00 UKIAHSTP FOR NPDES PER SERVICES Vendor Totak ffi8,102.50; ALTEC 10989,085 HYDRAULIC RETURN $117,58 80026400-56130 EXTERNAL $117.58 INDUSTRIES INC FILTER SERVICES Vendor Tota�ll: . X117.68 AMAZON IY49A11''RM- WIRE CUTTER $27.,36 90000000-20231 COUNTY MENTAL ($0,14) CAPITAL H17FV HEALTI-I.5% 8 SERVICES 90000000-23252 DISTRICT USE 04) TAX-LIBRARIES W Presented 08 µ n 8/3/ 2018 .. Invoices AMAZON 1Y49-4'w"RM- WIRE UTT R $27.36 90000000-23237 DISTRICT USE ( o,.14) CAPaAL H7FV TAX-MEASURE S SERVICES 90000000-23028 MEASURE Y ($0.14) DISTRICT TAX 80026210-54102 :SMALL TOOLS $1.22 80026210-54102SMALL TOOLS $13.,68 80026220-54192 SMALL TOOLS $1.23 80026220-54102 SMALL TOOLS $13.68 90000000.23013 STATE USE TAX ($1.99) LIABILITY 1DKC-CLYD_ BE,STCHOICE $1,286.56 90000000-202.31 COUNTY MENIAL ($6.00) HYN3 PRODUCTS HEALTH- rJ ADJUSTABLE 9 0000-2'3252 DISTRICT USE ($1.517) TAX-LIBRARIES 90000000-232.37 DISTRICT USE ($8.00) TAX-MEASURE S 90000000-23028 MEASURE Y ($8.010 DISTRICT TAX 10022310-54100 SUPPLIES $1,9.50 1'0022300-54100 SUPPLIES $1,288.56 1LP6-X3GR- STEEL DECK $394.16 25321210-54102 SMALL TOOLS $197.08 HW11G4 CUSHION-LOAD PLATFORM TRUCK 91621400-54102 SMALL TOOLS $197.08 °IJIK-XXGN- ELECTRIC SUP'P'LIES $453.76 80026210-54102 SMALL TOOLS $226.88 DVGQ 80026220-54102' SMALL TOOL $22688 IJFK-N3VM- STREAM MACHINES $189.007 90000000-23258 SPECIAL EVENTS $189.00 NFNV TRUST 137E-YG9Hu BUSHNELLP'RISM $917.80 20513380.54100 SUPPLIES $90.80 3NL,C BINOCULARS 1RYD-W"JDC.- ALERA ETRCIS SERIES '$1413,44 20822:500-54100 SUPPLIES' $1,413.44 9:3MC MESH MID-BA Vendor Total:"., $3,855.08 AMERICAN DV073018 REGISTRATION $191,00 10020210-57100 LEARNING AND $191.00 RIVER COLLEGE DEVELOPMENT Vendor Total: ANIXTER 6916-00 ELECTRICAL, $11,812.94 80100000-802:30 INFRASTRUCTURE $11,812.94 9 EQUIPMENT AND SIUPPL. 31936819-011 ELECTRICAL $11.44 80000000--1,210-4 IItiIW"ENTORY_ $51.44 EQUIPMENT AND PURCHASES SURP°L. List of Checks Presented far Approval on 8/3/ 2018, Invoices BEEN ANIXTER 3959107-0O INSULATED DRAIN $1044,15 80 0042 04" INVEN TORY $1,044,15 WIRE PURC14ASES Vendor Total. ANTONIO MUNOZ CFMO62018 CROSS-FIT TRAINING $333.33 10021210-54167 EMPLOYEE- $16667 FOR FIRE ST DEVELOPMENT 91521400-54167 EMPLOYEE $166.66 DEVELOPMENT Vendor Total: i333.33, ARROW 7819,9 ALL LABOR $9,800,00 10024620-52100 CONTRACTED $9,800.00 FENCING MATERIALS AND SERVICES EQUIPM Vendor TotaCiL,i)051;, AT&T 2463.1 JUN 18 TELEPHONE $43.40 10021210-56100 TELEPHONE $21.70 SERVICES 91521400-55100 TELEPHONE $21.70 O00011601206 TELEPHONE $5„0%98 20913900-55100 TELEPHONE $5,050,98 SERVICES Vendor Total:... ,. ` BORIS P'ROKOP UMAH-201&03 ASSIST EUD WITH $,3,125.00 800,26400-52100 CONTRACTED $3,1'2 5.00 REGULATORY&M SERVICES Vendor Total: BRINDLEE 00008477 2007 PIERCE PUMPER $17,600.00 91721400-80100 MACHINERY& $17,500�00 MOUNTAIN FIRE VIN#4PICC EQUIPMENT APPARATUS Vendor Total: CA POLICE 10296 ANNUAL MEMBERSHIP $440,00 10020210-57300 MEMBERSHIPS& $440100' CHIEFS,ASSOC DUES SUBSCRIPTIONS Vendor Totak'$145"00* CA UTILITIES 1819083 ANNUAL MEMBERSHIP $500 00 80026400-57300 MEMBERSHIPS& $500.00 EMERGENCY DUES SUBSCRIPTIONS ASSOC Vendor Total. $Ko' COW 1 KQ0338 14P YELLOW TONER $123,15 80026400-54100 SUPPLIES $123.15 GOVERNMENT CARTRIDGE INC Vendor Total: iiii"1W CHASE RIGBY TA 811 3-1811 8 TRAVEL ADVANCE $250I,00 10020210•,57100 LEARNING AND $250.00 DEVELOPMENT Vendor Total: COMCAST 5488 JUL 18 INTERNET SERVICES $96.08 10021210-55100 TELEPHONE $48.04 91521400-55100 TELEPHONE $48.04 Vendor TotaL ..."i�i*(7;8, 10 List waphecks Presented for Approval on 3 /2018 1 11 nvoior " d A COOPER 1746 COMPLIANCE& $500 00 8050026400-52100 CONTRACTED $50701 ' COMPLIANCE REPORTING SERVICE SERVICES CORPORATION Vendor Total: . $50J07.CNCd CPS HR SOP46952 FIREFIGHTER EXAM $165,00 100716100-54163 INTERVIEW $155.0704 CONSULTING SUPPLIES Vendor Total,.....$165.0700. CREATIVE 0013772 VOLTAGE PROBLEM $375.62 80026400-54100 SUPPLIES $375,62 WORKSHOP SHEETS Vendor Total: $375.62 DAPHIN'E HARRIS CR0772518 COURSE $479.,000) 10013200-57100 LEARNN0' G AND $479.0707 REIMIBURESEIMdbENT DEVELOPMENT Vendor Total:~m 479.OW DAVE SEND 18000E SIGN $136,09 80707261207-54100 SUPPLIES $136.009 TRANSFORMERS Vendor Total: » DC ELECTRIC 401848 TRAFFIC SIGNAL $93336 10024214-5210000 CONTRACTED $933..36 GROUP INC RENTAL 8 REPAIR SERVICES 407779 TRAFFIC SIGNAL $1 200DO 1070724214-521007 CONTRACTED $1,20000,0000 RENTAL&REPAIR SERVICES Vendor Total:.. $2,133.36 ELENA IAV 0172418 REIMBURSEMENT $85,0101 840027225-541007 SUPPLIES $85.0700 CEBALLOS STUDY GUIDE Vendor Total. EPIC AVIATION 710169207 JET A FUEL $12,034.74 7772520707-584001 AVIA TION FUEL $12,034.74 LLC 7109121 JET A FUEL $17,541.25 7772520700-58401 AVIATIONFUEL $'17.541.25 71090061 JET A FUEL $200,221.301 7772520007-584071 AVIA TION FUEL $200„221.300 Vendor Total:�.$49,797.29 FASTENAL CAUKA 119005 HAMMER KIT/RECIP $77'46.246 820127114-541072 SMALL TOOLS $776.26 SAW CAUKA31904 ADAPTER $355.04 80026120-54100 SUPPLIES $366,074 CAUKA31768 ELECTRICAL $1,44.4.93 80700261207-5410707 SUPPLIES $1,444,93 EQUIPMENT AND S'UPP'L _ Vendor Total $2,576.23 FIILETRAIL 20018-015071 HOSTED FILE $5013.0707 10400125007-543207 SOFTWARE $503.0007 MANIAGME,NIT SYSTEM Vendor Total:. i5Cr3.0C0 GENERAL 13168476 ELECTRICAL $3700.83 80007000042104 INVENTORY- $3'707.83 (PACIFIC INC EQUIPMENT AND PURCHASES 11 SUP'PL List of Checks Presented for- Approval on 8/3/2018 Invoices e 1, fit, 0 .11 1 GENERAL 1311461 ELECTRICAL $1,37,4.55 80000000-12104 INVENTORY- $10374,55 PACIFIC INC EQUIPMENT AND PURCHASES SUPPL Vendor Total:... GENERAL AUG 18 SPANISH MTN SUBLEASE $50.00 20620231.52100 CONTRACTED $50,00 SERVICES MO RENT-N SERVICES AGENCY VendorTotat: CJ'004 GHILOTTI 5787*05 TALMAGE ROAD $536,5791.65 10024620-80230 INFRASTRUCTURE $536,579 65 CONSTRUCTION INTERCHANGE SPEC COMPANY INC 5786*06 TRANSPORTATION $1,257,258.70 10024620-80230 INFRASTRUCTURE $1,257,258.70 IMPROVEMENTS RE Vendor Total: GRANITE 1425586 MISC,ROCK&ROAD $231.25 82027114-54100 SUPPLIES $23115 CONSTRUCTION PATCH MATERI COMPANY Vendor Totak HACHCOMPANY 11052765 NITRITE $124.28 84027225-54100 SUPPLIES $124,28 Vendor Total. HOME DEPOT 7022736 VELCRO(OUICK SEAL $122,63 10021210-513300 BUILDING MAINT. $61.31 CREDIT &RE-PAIR SERVICES 91521400-56300 BUILDING MAINT $61,32 &REPAIR 7032058 27 GAL,TOTE $52,13 10021210-56120 EQUIPMENT $26,06 MAINTENANCE& REPAIR 91521400-56120 EQUIPMENT $26.07 MAINTENANCE& REPAIR 202221:7 MISCELLANEOUS $34.42 90000000-23235 MOVIES IN TfIE $3442 SUPPLIES AS NEED PLAZA 0032550 HAND MASK/MASKING $51,11 20822500-54102 SMALL TOOLS $51.11 FILM,BLADE 9022430 GLOVESIGORILLA $21,09 10022100-54100 SUPPLIES $2119 TAPE 0113615, ECHO REPL HEAD $67.46 10022100-54100 SUPPLIES $67.46 6572157 NYLON ROPE $16436 10022,300-54100 SUPPIL IES $164.36 1044919 MISCELLANEOUS $30.30 10022810-54100 SUPPLIES $30,30 SUPPLIES AS NEED 7181383 SCREWDRIVER SET $32.60 80026120-54100 SUPPLIES .$32.60 7012671 BATTERIES $52.94 82027111.54100 SUPPLIES $52.94 Vendor Total. 12 Ust of Presented for ApproVral on 8/ 3/ 2018 Checks Invoices i INFOJSEND INC 139083 LJB PRINT&MAIL $4,792.21 205133010-52100 CONTRACTED $4,792.21 SERVICES SERVICES Vendor Total;. , d,792.29 INTEGRITY83674 SHREDDING $171.00 2051,"l 00-5210➢0D CONTRACTED $171,00 SHRED SERVICES SERVICES 84006 SHREDDING $57DO 100D2'0)2101-54900 SUPPLIES $28,50 SERVICES 201620231-54100 SUPPLIES $28.50 #,.,. Vendor Total. $228.0700 INTERNATIONAL 32422 ANNUAL MEMBERSHIP $875.00 10020210-57300 MEMBERSI-IIPS& $875.00 ASSOC OF DUES SUBSCRIPTIONS CHIEFS OF POLICE Vendor Total. $875,010) JNM SQUARED& 11 B-7336 HYDROMA,TIC PUMP $808,00 84027221-56120 EQUIPMENT ENT $808.00 ASSOC INC MODEL#HPG20OM MAINTENANCE& REPAIR Vendor Total: JOE FOWLER BA F'Y18/19 BOOT ALLOWANCE $150 00 100221070-541009 SUPPLIES $15000 Vendor Total: JUDY CHAN AUG 18 AUG 18 RENT-MASON ST $1,4016,00 10101221000-52600 REFIT $1,400600 Vendor Total:. w 9,4076.0D0D KAREN IJV 7111118 INSTRUCTOR $91.70J' 10022850-521010 CONTRACTED $91.70D POPLAWWSKI SERVICES Vendor T'otall: LAFCOO-LOCAL 906 ANNUAL COST SHARE. $27„978.74 1001'22007-573000 R»+9iB`MSERSIPPS& $27,978,741 AGENCY OF LAFCO SUBSCRIPTIONS FORMATION COMMISSION OF' Vendor Total.,, 27,978.74 LIEBERT 140033017 LEGAL SERVICES- $156,00 10016100-52100 CONTRACTED $156.00 CASSIDY PERSONNEL SERVICES WVHITNMCORE 1462973 LEGAL,SERVICES- $312,.00 100011610003-521010 CONTRACTED $312,00 PERSONNEL SERVICES 1462974 LEGAL,SERVICES_ $3,631.030D 10301610000-52100 CONTRACTED $3,631.010 PERSONNEL SERVICES 1462972 LEGAL SERVICES $3,,841.00 1000'161000.5210000 CONTRACTED $3,8419 001 PERSONNEL SERVICES Vendor Total, 1MEN0DO MILL& 9587511 MISC.SUPPLIES A $22.35 1030721'2103-5630300 BUILDING MAINT. $11.18 LUMBER GO NEEDED &REPAIR 13 9152140003-56.300 BUILDING OWIAINT. $'11.17 &REPAIR Ust of Checks Presenteal on 8/3/2018 Invoices menage MEND?MILL& 9657511 MISC,SUPPLIES AS $23.19 10021210-56300 BUILDING MAINT, $11.59 LUMBER CO NEEDED &REPAIR 91521400-563,00 BUILDING MAINT, $11.60 &REPAIR 96258/1 MISC,SUPPLIES AS $36.77 10(,,)21210-56300 BUILDING MAINT. $18.39 NEEDED &REPAIR 91521400-563,00 BUILDING MAINT &REPAIR 90600811 MI'SC,SUPPLIES AS $4417 10021210-56300 BUILDING MAINT $`22.14 NEEDED &REPAIR 91521400-56300 BUILDING MAINT. $22,13 &REPAIR 9=511 CAM LOCK $218.35 10021210,56300 BUILDING MAINT. $109.16 ,&REPAIR 91521400.56300 BUILDING MAIN T, $109,17 &REPAIR 9657611 ACE RSTP SPRY $3,54 10021210-56120 EQUIPMENT $1„77 MAINTENANCE& REPAIR 91521400.56120 EQUIPMENT $1.77 MAINTENANCE& REPAIR Vendor Total:: NATIONAL FY 18119 ANNUAL MEMBERSHIP $60.00 10020210-57300 MEMBERSHIRS& ALLIANCE ON FOR PID SUBSCRIPTIONS MENTAL ILLNESS Vendor Total--- NEXT LEVEL 107284A SHIMS FOR $290,70 80100000-802,30 WFRASTRUCTURE $290,70 WAREHOUSE WAREHOUSE SOLUTIONS,INC Vendor Total. $2971'7.70` ONE TIME PAY 00 23 RECREATION REFUND $60.00 10022850.44915 RECREATION $60.00 VENDOR PROGRAM INCOME 9899 RECREATION $120,000 10022850-44915 RECREATION $120,00 REFLJND!.DANIELLE PROGRAM CHRISTOPHER INCOME 9487 RECREATION $120.00 1002.2850-44915 RECREATION $120�00 REFUND:KATE PROGRAM CORBETT INCOME 9490 RECREATION REFUND $150,00 1002'2850-44915 RECREATION $1,50.00 PROGRAM INCOME DV 072418 PERMIT REFUND: $150.00 1'0023110,44153 STAFF REVIEW 8, $150.00 MALCOLM BLACK RESEARCH Vendor Total.'" ONLINE 867808 UTILITY EXCHANGE $170.40 20513300-52100 CONTRACTED $170.40 INFORMATION REPORTING FY SERVICES SRVSINC Vend"Total:— it R;1W OPERATING %138JUL 18 JUL 18 HEATH $11,697,0701 20700000-20524 NON-EMPLOYEE $1,687.00 14 ENGINEER INSURANCE HEALTH PUBLIC&MISC IN&PREM EMPLOYEES Vendor Total„ List of Checks �Presented for Approval on 8/3/ 2018 Invoices PACE SUPPLY 024678720-1 URINAL CONNECTION $39.41 20822500-56300 BUILDING MAINT. $39.41 CORPORATION &REPAIR 024678720 URINAL CONNECTION, $351.15 20822500-56300 BUILDING MAINT, $351.15 FV SLOAN &REPAIR 024678715 BATTERY RIETRO KIT $9,03,79 200'22500-56300 BUILDING MAINT, $903,79 &REPAIR 0246709,50-1 PLUMBING $234,84 82000000-12104 INVEN TORY- $234.84 EQUIPMENT, PURCHASES FIXTURES, 024670950 PLUMBING $2,003.30 82000000-12104' INVENTORY- $2,003.3'0 EQUIPMENT, PURCHASES FIXTURES, 024689137 PLUIMBNG $1,979,56 82000000-12104 IN $1,979,,56 EQUIPMENT, PURCHASES FIXTURES, 0246'93434 BUSHNG BRASS, $127,71 10022100-54100 SUN PL IES $127,71 HOSE BIBB,BUSHING GALV MAL Vendor Total:""'j6j69,'76' PACIFIC 1157 EMPLOYMENT $274,40 10022100-54100 SUPPLIES $274,40 REDWOOD PHYSICALS MEDICAL GROUP INC ..... Vendor Totaill: j244"()' PARKER,LUCAS 4 UNDERWRITING SERVICES $750,00 60617454.,52100 CONTRACTED $750.00 AND FOR BUSI SERVICES ASSOCIATES ---- Vendor Total., 7;b,"(;0* PETERSON CAT PCO60146861 BATTERIES $586 60 84027225-56120 EQUIPMENT $586,60 MAINTENANCE& REPAIR Vendor Total PROFORGE 350371 AMMUNITION $8,520.47 10020210-54100 SUPPLIES $8,520.47 MARKETING INC Vendor Total:' -ii;K47' RJTHOMAS 202536 TRASH RECEPTACLE $1,181,00 90000000-20231 COUNTY MENTAL ($4,68) MANUFACTURIN &LINERS HEALTf-I.5% G COMPANY INC 90000000-23252 DISTRICTUSE ($f 17) TAX-LIBRARIES 90000000-23237 DISTRICTUSE ($4,68) TAX-MEASURE S 90000000-23028 MEASURE Y ($4.68) DISTRICT TAX 9,0000000-23013STATE USE TAX ($67.79) LIABIL17Y 10022100.54100 SUPPLIES $810'0' 1002210OL54100 SUPPLIES $1,18'1'.(70 Vendor Total: i f,1 i ."0�7' 15 R&BCOMPANY- S1756629,001 RUBBER CAULK $679.38 84027220-64100 SUPPLIES $679.38 RWC Vendor Total:....j6 i Y8' Ust of Checks PresentedApproval on 2018 Invoices E313 -- RAYAMORGAN 2127186.1 COPIER LEASE& $42.03 100,21210-54100 SUPPLIES $21.01 COMPANY SERVICE 91521400-54100 SUPPLIES $21.02 2127186 COKER LEASE& $48.37 10021210•.54!100 SUPPLIES $24,18 SERVICE 91521400-54100 SUPPLIES $24.19 Vendor'Total: i95"40' RAY C STARKEY 15967 SHIRTS,FOR $186.89 10020210-541'00 SUPPLIES $186.89 COMMUNITY SERVICE OFFICERS Vendor Total: SI58.69* RESPECTECH 36279 PHONE SYSTEM $112.50 10021210-65100 TELEPHONE $56.25 SERVICE&LEASE 91521400-55100 TELEPHONE $56,25 Vendor Total. mm I;i*54* RICHARD 22633 REPAIR SEWER $95DO 84027225,56120 EQUIPMENT $95.00 MARTIN MOTOR MAINTENANCE& REPAIR Vendor Total ROBERT JAMES 000106 PHOTOGRAPHY $650.00 75012700-52515 ADVERTISING& $650,00 COCHRAN SERVICES PUBLJCA TION Vendor Total.- $65&'(;O' SEAN KAE,SER FY I 81 19 ANNUAL BUY FUND $2,00000 10020210-54100 SUPPLIES $2,000,00 18119, Vendor Total: SILVERADO 9434 PORTABLE RADIOS& $15,992.87 22021210-54100 SUPPLIES $15,992,87 AVIONICS ACCESSORIES FOR FIRE Vendor Total: SONIC NET LLC 10936362 INTERNET SERVICES- $16.20 10021210-55100 TELEPHONE $9.10 UVEA 91521400-455100 TELEPHONE Vendor Total: i38.20* SUNSET 00010215 JUL 18 ADVERTISING $5,950 00 750127M.52515 ADVERTISING 4% $5,950.00 PUBLISHlNG PUBLICATION CORP Vendor Total: SWANK MOTION DB 2537142 2018 MOONLIGHT $555,00 90000000-23235 MOVIES IN THE $685.00, PICTURES INC MOVIE MADNESS PLAZA Vendor Total: i585.00* SYDNEY 20180801 REIMBURSEMENT $1,669,16 91500000-20,561 ACCRUED SICK $1,669,16 16 DEARBORN FOR MEDICAL INSURANCE Vendor Total:... , List of Checks Presented for Approval on 8/3/ 2018 Invoices THE COFFEE 11709 MISC.COFFEE $45,00 73022600-54100 SUPPLIES $45.00 CRITIC INC SUPPLIES AS NEEDE Vendor Total: TRAINING 18-163 ANNUAL TRAINING $750,(I0 10020210-57100 LEARNING AND $750,,00 INNOVATIONS SOFTWARE DEVELOPMENT' INC Vendor Tot l; $7k)W TRI AIR TESTING 118390 EQUIPMENT $191 A0 1(10121210-5612(7 EQUIPMENT $95,70 INC MAINTENANCE MAINTENANCE& REPAIR 915211400-56120 EQUIPMENT $95.70 MAINTENANCE& REPAIR Vendor Total: 191."40 UKIAH PAPER 1486782 JANITORIAL&MISC. $1213 208225�00-563010 80LDING MAINT. $12.73 SUPPLY SUPPLIES AS &REPAIR 1486499 JANITORIAL $6,99 10021210-54100 SUPPLIES $149 SUPPLIES,MISC,,-,AS N 91521400-54100 SUPPLIES $3,50 1486636 JANITORIAL $10091 10022'100-54100 SUPPLIES S100,91 SUPPLIES,MISC AS N 1486769 JANITORIAL.,&MISC', $261.62 10707221(70-•541'(111$ SUPPLIES $281,62 SUPPLIES AS 1486251 JANITORIAL $505.64 11002210'0-541'007 SUPPLIES $505.64 SUPPLIES, MISC AS N 487323 JANITORIAL.&MISC, $5166 10022300-54100 SUPPLIES $51.66 SUPPLIES AS 486410 JANITORIAL $13934 10022300-54100 SUPPLIES $139.34 SUPPLIES,MISC AS N 486212 JANITORIAL. 5269.14 10022810-54100 SUPPLIES $269,14 SUPPLIES,MISC AS Ni 1487074 JANITORIAL&MISC. $90.75 20822500-54100 SUPPLIES $90.75 SUPPLIES AS 1487320 JANITORIAL&MISC. $103,41 208225001-54100 SUPPLIES $1073',41 SUPPLIES AS 485093 JANITORIAL&MISC, $261,30 20822500-54100 SUPPLIES $261.30 SUPPLIES X13 1486515 JANITORIAL $387.71 2082,25001-"541'00 SUPPLIES $387.71 SUPPLIES,MISC AS N 1487101 JANITORIAL&MIS,C. $229.07 20824300-54100 SUPPLJES $22.9,07 SUPPLIES AS 1486665 JANITORIAL $13,28 7.3022600-54100 SUPPLIES $1;3.26 17 SUPPLIES,MISC AS N. List of Checks Presented for Appraval on 8/3/ 201.8 Invoices immin UKIAH PAPER 486715 JANITORIAL&MISC. $494,95 730,226 00-64100 SUPPLIES $494,96 SUPPLY SUPPLIES AS 486506 JANITORIAL $6639 75012700-54100 SUPPLIES $6639 SUPPLIES,MISC AS N I467416 JANITORIAL&MISC, $556.02 80026400-54100 SUPPLIES M602 SUPPLIES AS 1486930 JANITORIAL,&MISC. $150,57 84027225-541(0 SUPPLIES $150.57 MJPPLIIES AS Vendor Total: ii,72;.W UKIAH TROPHIES 512450 EMBROIDERY $11936 10020210-54100 SUPPLIES $119,76 GIFTS SERVICES Vendor Total: 5113„75 UNITED SITE 6996153114- PORTABLE TOILET $136,37 80026220-52100 CONTRACTED $1316,37 SERVICES RENTAL SERVICES Vendor Total.: 8136'37` US BANK JUN 18 CAL CARD $112.09 10021210-52100 CONTRACTED $39.90 CORPORATE PURCHASES SERVICES PAYMENTr SERVICES 91521400-62100 CONTRACTED .$09.9'0' SERVICES 10021210,.54167 EMPL 0 YEE $51.491 DEVELOPMENT 91521400-54167 EMPLOYEE 851.50 DEVELOPMENT 10021210-57300 MEMBERSHIPS ($80.00) SUBSCRIPTIONS 91521400-57300 MEMBERSHIPS& ($80-00 SUBSCRIPTIONS 10021210-54101 POSTAGE x$5.02 916214!010-54101 POSTAGE $603 10021210-54100, SUPPLIES $38 62 91521400-54100 SUPPLIES $38,,63 Vendor Total: ii;i'OW US,POST OFFICE DVO62618 PRE-PAY POSTAGE $3,000DO 73022600-54101 POSTAGE ,$3,000.00 Vendor Total: VAN LANT& 070518 AUDITSVCS,5-YEAR $18,000.00 10013400-52100 CONTRACTED $16'0001.00 FANKHANEL AGREEMENT SERVICES Vendor Total: 18 List of Checks Presented for Approval on 8/3/ 2018 1 1 nvoices minisw W 0 VERIZO�N 9810142653 UVFA CELLULAR $265.96 10021210-55100 TELEPHONE $132.98 WIRELESS PHONIES 91521400-55100 TELEPHONE $1,32,98 Vendor TotaL $2;5'"976' WALMART 7317 CONCERT IN THE $45,77 90000000-2322'6 CONCERT $45,77 COMMUNITY PARK SUPPLIES SERIES 00993 4TH OF JULY IN THE $71.91 90000000-23242 JULY 4TH PICNIC $71.91 PARK IN THE PARK 06891 4TH OF JULY lNi THE $441.90 90000000-23242 JULY 4TH PICNIC $441.9f) PARK IN THE PARK 03967 SUPPLIES FOR $162,91 t0024620.54120 PIN-SPECIAL $1621.91 STREETS DEPT SUPPOES 05569 EVENT SUPPLIES $149.24 90000000-23256 SPECIAL EVENTS $83.39 TRUST 100228'10-54100 SUPPLIES $65,85 05793 BATTERIES $38.913 10022100-54100 SUPPLIES $38.93 08300 BLEACH&DUCT TAPE $2917 10022300-54100 SUPPLIES $29,77 06827 SNACK SHACK $35,52 10022300-541'00 SUPPLIES $35.52 7301 PO OL SNACK SHACK $94,82 10022300-54100 SUPPLIES $94,82 07922 POOL CONCESSIONS !$153.92 10022,300-54100 SUPPLIES $153.92 08393 POOL SNACK SHACK $223.54 10022300-54100 SUPPLIES $223,54 05596 POOL SNACK SHACK $230-55 10022300-54100 SUPPLIES $230.55 07903 SKATE PARK $37.80 10022810:-5�4 100 SUPPLIES $."37,80 08329 SKATE PARK $4075 10022810-54100 SUPPLIES $40.75 08494.1 SKATE PARK $51,78 1002281054100 SUPPLIES $51.78 07813 SKATE PARK $8637 10022810-54100 SUPPLIES $86.77 07719 SKATE PARK $139.45 10022810-54100 SUPPLIES $139,45 04819 SKATE PARK $144,58 10022810-54100 SUPPLIES $144,58 SUPPLIES 02399 CAMCORDER, $2,52,42 1002281054100 SUPPLIES $252.42 TRIPOD,MIlCRO 32G 05905 SKATE PARK SNACK $38535 10022810-54100 SUPPLIES $385,75 SHACK 002612 DAYCAMP $74.77 10022840-54100 SUPPLIES $74.77 06.410 DAYCAMP $87.78 1010122840.541'00Y SUPPLIES $87,78 19 03221 DAY CAMP $181.53 1002284054100 SUPPLIES $181.53 Ust of Checks Presented for Approval on 8/3/ 2018 Invoices EDEN WALMART 00055 COFFEE $31.96 73022600-54100 SUPPLIES $31.96 COMMUNITY 03212 LIQUID SOAP $52.96 80026400,-,54100 SUPPLIES $52,96 Vendor Total: WASTE 2734191-2561.5 JUL 18 GARBAGE $59.50 10021210-55210 UTILITIES $29.75 MANAGEMENT SERVICE 91521400-65210, UTILITIES $29.75' 2,734193-3561-1 JUL 18 GARBAGE $59,50 10021210-5521'0 UTILITIES $29,75 SERVICE 91521400-55210 UTILITIES $29,75 Vendor Total,,",i1;;.,d0, WEST YOST 0235646 RRWA EXECUTIVE $30,317.98 91190100-52100 CONTRACTED $30,31'7.98' ASSOCIATED DIRECTOR SVCS I SERVICES 2035627 RRWA EXECUTIVE $40,0611.96 91190100-52100 CONTRACTED $40,068.95 DIRECTOR SVCS 1 SERVICES' 20350,10, RRWA EXECUTIVE $57,049.21 91190100-52100 CONTRACTED $57,04911 DIRECTOR SVCS 1 SERVICES 2035265 RRWA EXECUTIVE $58,434,31 91190100-52100 CONTRACTED $58,434.31 DIRECTOR SVCS 1: SERVICES Vendor Total: WITMER PUBLIC E1721777 FIRE CLOTHNG $332,99 25321210-64106 SPECIALTY $16649 SAFETY GROUP SUPPLIES 91621400-5,4106 SPECIALTY $166.50 SUPPLIES E1721777,001 FIRE SUPPLIES $562.24 253212'10-54106 SPECIALTY $281.12 SUPPLIES 91621400-54106 SPECIAL TY $281.11 SUPPLIES E1717024,003 FIRE SUPPLIES $181.47 10021210-54100 SUPPLIES $90.73 91521400-54100 SUPPLIES $917,.74 Vendor Total:"i;,i)7;,",W INVOICE $2,245,018.86 TOTAL: 20 Ust of Checks Presented for Approval ..h fI hoM!ig Hst of lk. hs [)ayaU,e was reviewed and ap rovedfor payrnu ,. , a uIgI'°Dab LIC°e Invoices ACME RIGGING 8 2950170 ENDLESS YELLOW $82,34 900(K)000-20231 COUNTY MENTAL ($0"38) SUPPLY CO SLINGS HEALTH,5% 800)26'120-54 100 SUPPLIES $0„38 80026120,154100 SUPPLIES $82.34 Vendor Total:,... ,x'82.34' AIMEE SHIELDS I.NPL1-0712018 TI3 NSCMPTIO ;x'121.:35 63520210-52100 CONTRACTED $721,35 SERVICES FOR SERVICES POLICE Vendor Tota I,:.... ;$721,3.5+ ALPHA 8073143- MISC. LABORATORY $58.00 840727225-521'00 CONTRACTED $58.010 ANALYTICAL UKIAHSTP WORKASNEEL"DE SERVICES LABORATORIES INC" 8071461- MISCELLANEOUS $5800 8402'7225.52100 CONTRACTED 61L00 UKIAHSTP LABORATORY Oa3N"ORK SERVICES 8071650- MISCELLANEOUS $18&3..00 64027225.52100 CONTRACTED $188.CDCD UKIAH'STP LABORATORY WORK SERVICES 8071649- MISCELLANEOUS $734.00 84027225.52100 CONTRACTED $734.00 UKIAI ISTP LABORATORY WORK SERVICES 8072460. MISCELLANEOUS $58.00 8402722554100 SUPPLIES $58,(A01 UKIAaHSTP LABORATORY WORK Vendor Total: AILSCO- LSR01079874 LAUNDRY SERVICES $244.,71 20324100-52'100 CONTRACTED $244.7'1' AMERICAN LINEN SERVICES DIVISION L SR,O1082729 LAUNDRY SERVICES $258,36 203'24100,-52100 CONTRACTED TECD $258.36 SERVICES Vendor TotaLx µw 5f73.C77 AMAZON 1TN'N-1.6C1- EUREKA ADJUSTABLE $157.42 90000000,-20231 CCDt1NTYMENTAL ($0.74) CAPITAL 44RR FOOTREST HEALTH.5 SERVICES 9,00007C)CDC)-23252 DI'STRIG T rUSE so,18) TAX-LIBRARIES 90000000-2,7237 0.2,7237 DISTRIC'T USE ($0,74) TAX-MEASURE S 9070007000-2.30728 MEASURE Y ('$0).74) DISTRICT TAX 90'000(XK)-230713 STATE USE TA?(` ($0,71) 21 LIABILITY 20913900-54100 SUPPLIES $3,1'1 Ust of Checks Presented for Approval on 8/ 1.0/ 201,8 Invoices AMAZON, 1'TN1N-L6C1- EUREKA ADJUSTABLE $157.42 210913900-54100 SUPPLIES $157,42 CAPITAL 44RR FOOTREST SERVICES IJHP-W43K- EPSON 3LCD, $791&97 90000000-20231 COUNTY MEN7AL ($4.'00) WWPL PORTABLE HEALT11.5% PROJECTOR 90000000-23252 DISTRICT USE ($1,00) TAX-LIBRARIES 9000M)00-23237 DIS TRIC T USE ($4,00) TAX-MEASURE S 90000000.230,2'8 MEASURE Y ($4,00) DIS TRICT TAX 90000000-230'13 STATE USE TAX ($57.93) LIABILITY 1(0125f)0-54100 SUPPLIES $70.93 14V12500-54100 SUPPLIES $7918,97 IiJlR-WTRG- PROJECTOR $51.93 10012500-54100 SUPPLIES $51,93 GLNQ CARRYING CASE 1470-7t404- VARIDESK STANDING $261,32 20913900-54100 SUPPLIES $267,32 PKLV DESK FLOOR MAT Vendor Total: ANIXTER 3%5456-00 ELECTRICAL $854.44 80000000-12104 INVENTORY- $854,44 EQUIPMENT AND PURCNIASES SUPPL Vendor Total: $1$54.44, AT&T 3138 JULY 18 DSL LINE FOR 1.111 $85,64 20620231-55100, TETEPPIONE $85.84 REMOTE SUPPORT Vendor Total: B&B 19,9452 ELECTRIC SUPPLIES $2419 84027225-561201 EQUIPMENT $24,29 INDUSTRIAL MAINTENANCE& SUPPLY INCA REPAIR 199540 ELECTRIC SUPPLIES $102.76 84027225-66120 EQUIPMENT $102.75 MAINTENANCE& REPAIR 199309 PIPE BOLTS $15.97 80026110-54100 SUPPLIES $15,97 200047 GRIT EMERY CLOTH $22.95 82027114-54100 SUPPLIES $22.95 Vendor Total BROADCAST Sk'109088 HINT 5502 SERIES $067,36 9(X)20210-56130 EXTERNAL $66736 MICROWAVE MOUNTING SOL.UTION1 SERVICES SERVICES INC Vendor Total: CALIFORNIA 214 3 SLURRY SEAL LOCAL $140,522',88 77725200-56300 BUILDING MAI NT. $4,06400 PAVEMENT STRTS&AIRP &REPAIR MAINTENANCE 22 COMPANY 51024220-802.30 INF-RASTRUCTURE $136,458,88 Vendor Total: i;;; ),5ii,"8'8' Ust of Checks Presented far Approval on 8/ 10/2018 Invoices CANTEEN 5975:002440 WATER FILTRATION $45,00 10020210-5410' SUPPLIES $22.50 SERVICE SERVICE POILIC 20620231-541(X) SUPPLIES $22.50 Vendor Tota I: $�45,00 CHAMPION WIRE 00280360 ELECTRICAL CABLES $2„476,50 9M)W00-20,23I COUNTYMENTAL ($12.39) &CABLE AND WIRES(N HEALTH 5% 90000000.23252 DISTRICT USE ($3,07) TAX-LIBRARIES 90000000.23237 DISTRICT USE I2.39) TAX-MEASURE S 80000000-12104 INVENTORY- $219,79 PURCHASES 80000000-12104 INVENTORY- $Z476,50 PURCHASES 900(KX)OO.23028 MEASURE Y ($1'2,39) DISTRICT TAX 90000000-230113 STATE USE TAX ($179.55) LIABILITY 00280181 ELECTRICAL CABLES $3,525.()0 90000000-20231 COUNTY MENTAL ($17,63) AND WIRES IN HEAL TH.5% 90000000-23,252 DISTRICT USE ($402) TAX-LIBRARIES 9(V00000.23237 DISTRICT USE ($17.63) TAX-MEASURE S 80000000-12'104 INVEN TORY- $312,48 PURCHASES 80000000-12104 WVENTORY- $3,525,00 PURCHASES 9000Q)00-23028 MEASURE Y ($17,63) DISTRICT TAX 90000(300-230,13 STATE USE'VAX ($255,57) LIABILI'Y Vendor Total:*ig,rb;*;0, CIAROMAGRAPHICS 65302 BUSINESS CARDS $511.51 1002421"0-541'001 SUPPLIES $5161 Vendor Total: $:;1.61' CLERK- 201711841 POSTCARD PRINTING $1,10862 91521400-5204 ELECTION $1,10(X,62 RECORDER, AND MAILING UVFA EXPENSE MENDOCINO COUNTY Vendor TotaL COMCAST 1067 AUG 18 INTERNET SERVICES $111.03 10021210-55100 TELEPHONE $55.51 9152'1400-55100 TELEPHONE $5552 'Vendor Total-"il"IiWY 23 List of' Checks Presented for Approval on 8/ 10/' 2018 Invoices CRWA DV O80118 ANNUAL D,UIES 111119 $1,20100 82027111-57300 MEMBERSHIPS& $1,203.00 SUBSCRIPTIONS Vendor Total: DANIEL FLORES DV 072018 REIMBURSEMENT $148.W 82027111-57100 LEARNING AND $14&00 REGSTRATNON DEVELOPMENT Vendor Total:— .,do, DAPHI'NE HARRIS DV 080218 REIMBURSEMENT $,46 97 20822500-56130 EXTFRNAL $46,97 FUEL SERVICES Vendor Total: - il4ii97, DC ELECTRIC 4094O TRAFFIC SIGNAL $144.0) 10024214-52100 CONTRACTED $144.00 GROUP INC CABINET KEYS SERVICES Vendior Total� $14"OW DEEP VALLEY' 3,3036,3 PROVIDE AND $52,95 80026400-52,100 CONTRACTED $529:5, SECURITY INSTALL ELECTPON9C SERVICES 33036,5 SECURITY SYSTEM $39.95 10022100-5�2180 SECURITY $139,96 MONITORING AT SERVICES 3,3036 ALARM SERVICES $301134) 100221(V-52180 SECURITY $2695 PER ATTACHED CO SERVICES 10022100-.52t8O SECURITY $2995 13ERVICES 10022822-52180 SECURITY $22,95 SERVICES 20822500-52180 SECURITY' $4Z95 SERVICES 20824300-52180 SECURITY $49.00 SERVICES 69122700-52180 SECURITY $42,95 SERVICES 73022600-52180 SECURITY $19.95 SERVICES 73022600-62180 SECURITY $21,95 SERVICES 62027111..521'80 SECURITY $20.00 SERVICES 82027111-52,180 SECURITY $24,95 SERVICES 33036.1 MONITORING- $24 95 20824300.,52180 SECURITY $24,95 STREETIWATER DEPT SERVICES 33036.2 MONITORING- $36-95 20824300-52180 SECURITY $3695 GARAGE SERVICES 33036,4 SECURITY UPGRADE $42.95 69122700-52180 SECURITY $42.95 MONITORING/ SERVICES Vendor`total: 1 149.,;5' 24 List of Checks Presented for Approval an 8/ ,.,10/201,8 Invoices DEFATTE 16683 TELESCOPIC $524,27 84027225-52fOO CONTRACTED $524127 EQUIPMENT INC FORKLIFT SERVICES Vendor Total: 524"27 DELL 10,250059833 FINANCE COMPUTER $2,581.37' 10013400-54330 COMPUTER AND $2,561,37 MARKETING LP TECH N OLOG Y 10255910051 DELL OPTIIPLEX 760 $3,245,09 1002332054330 COMPUTER AND $3,245.09 TECHNOLOGY 10255320669 DELL LATITUDE 7490 $4,59639 20913900-54330 COMPUTER AND $4,596.79 LAPTOP TECHNOLOGY Vendor Totail: $iP4,423.25, EMD MILLIPORE 8575353 FILTEERS $464.47 84027225-54100 SUPPLIES $454.47 CORP Vendor TotaE'- .$464.47 EPIC AVIATION 7110495 JET A FUEL. $20,88&63 77725200-58401 A VIA TION FUEL $20,888.63 LLC 7100852 AVGAS $33fi47.41! 77725200-58401 A VIATIONFUEL $33,647,41 j Vendor Total: , FARWEST LINE 259629 CLOTHING SUPPLIES $679,39 80026110-54100 SUPPI IES $339,69 SPECIALTIES LLC 80026400-54100 SUPPLIES $339,70 Vendor Total: FEDERAL 5-250-50229 SHIPPING SERVICES $75.81 10020210-54101 POSTAGE $75.81 EXPRESS 5-250-50229.1 SHIPPING SERVICES $49,,03 10024210-54101 POSTAGE $27 45 84027225-54101 POSTAGE $12,24 84027225-54101 POSTAGE $14.34 Vendor Total.-- $1 FRANK ROMANO 10963 K9 BOARDING AND $70.00 10020210,54100 SUPPLIES $70,00 CARE SERVICES Vendor Total: iK-do` GARTON CU38595 HAMMER/BOLTSNUTS $651.54 10022100-56130 EXTERNAL $651.54 TRACTORINC SERVICES Vendor Total: GHD INC 103059 TRAFFIC ANALYSIS OF $360.00 10024210-52100 CC.NTRACTE'.D $360.00 SCHOOL ARE SERVICES 101787 TRAFFIC ANALYSIS OF $6,172.50 10024210-52100 CONTRACTED $6,172,50 SCH('.)0L ARE SERVICES 103987 DESIGN OF WELL,#9 $4,360,50 82027110-52100 CONTRACTED $4,360.50 SERVICES 973% DESIGN OF WELL#9 $6,82 1 bO 8202711052100 CONTRACTED $6,821,00 SERVICES 25 103083 TRANSPORTATION $3,323,D0 10 )2462 INFRASTRUCTURE $3,323.00 IMPROVEMENTSRE List of Checks Presentedfor Approval on 81201.8 Invoices memo GHD MNC 103098 TRANSPORTATION $4,541,00 10,0246,20-80230 INFRASTRUCTURE $4,541,00 IMPROVEMENTS RE Vendor Totat: ii5,5 I,05' GHILOTTI 5787*06 TALMAGE ROAD $516,47290 10024620-80230 INFRASTRUCTURE $516672,90 CONSTRUCTION INTERCHANGE SPEC COMPANY INC 5786*07 TRANSPORTATION $1„11'79,740156 10024620-80230 INFRASTRUCTURE $1,8'79',740�56 IMPROVEMENTS RE Vendor Totat: GINA GRECO DV 07021:8 INSTRUCTOR $1„391x.50 10022850..52100 CONTRACTED $1,13961% SERVICES Vendor Total: GRANICUS INC 98217 SOFTWARE& $21735 10012500-54320 SOFTWARE $117'.75 SERVICES AGREEMENT 98218 SOFTWARE& $2177a 10012500,54320 SOFTWARE $217.75 SERVICES AGREEMENT 98219 SOFTWARE& $111.75 10012500-54320 SOFTWARE $21'7'75 SERVICES AGREEMENT 98220 SOFTWARE& $217,.75 10012500-54320 SOFTWARE $217,75 SERVICES AGREEMENT 982211 SOFTWARE& $217,75 10012500-54320 SOFTWARE $217,75 SERVICES AGREEMENT 918216 SOFTWARE& $4,03844 10012,500-54320, SOFTWARE $4,038,44 SERVICES AGREEMENT Vendor Total-."' 5„127.113 GRANITE, 14,30529 MISC. ROCK&ROAD $396 68 82027114-54100 SUPPLIES $3,966,8 CONSTRUC11ON PATCH MATERI COMPANY 1429413 MISC. ROCK&ROAD $2364,8 84027221-54100 SUPPLIES $235.4'8 PATCH MATERI 1430546 MISC. ROCK&ROAD $539,91 84027221-54100 SUPPLIES $539.91 PATCH MATERI Vendor Total: $117i..0Y GSM FILTRATION! 2640 GRAVITYBELT FOR $698b4 90000a'1fd0-20231 COUNTY MENTAL ($2.82) INC',, FILTER HEALTH.5% 90000000-23252 DISTRICT USE 0$0.71 y TAX-LIBRARIES 90 00-28237 DISTRICT USE ($2,82) TAX.MEASURES 26 List f SMI. I�p Ior Approval on II 4 �Invoices018 G,IMI FILTRATION 2640 GRAVITY BELT FOR $696.09 84027225-56120 EQUIPMENT $49,99 WC FILTER MAINTENANCE M REPAIR 84027225-56120 EQUIPMENT $69&09 MAINTENANCE" REPAIR 90000000.23028 MEASURE Y ($2.82) DISTRICT TAX 90000000-23015 STATE USE TAX ($40.82) LIABILITY Venldor'Total; ... 6T HACH COMPANY 11050636 NITRATE $246.27 84027225-54100 SUPPLIES $246,27 Vendor Total.,.. $246.27 HI-TECH 161464 ALF IGNITION SWITCH $150,12 10021210-56130 EXTERNAL $150.12 EMERGENCY SERVICES VEHICLE SVC INC Vendor Total:.... $150.12 HOME ENERGY I3'V 080318 UTILITY $391,00 90100000-10421 UTILITY $591.NJ0 ASSISTANCE RECEIVABLES PROGRAM CLEARING Vendor Total: INDUSTRIAL 10411 ISO SWITCHGEAR $4,000.00 84027225-56120 EQUIPMENT $4„000,00 TESTS IINC EVALLIATION:NET MAINTENANCE REPAIR Vendor Te'tat: 4,000.000. INTEL L25062 40 HP ACS550 VFD„ $5,336,90 8202'7111-561200 EQUIPMENT $1,336.90 SOLUTIONS INC 460 VAC,NEM MAINTENANCE 8 REPAIR Vendor TotaL $5„336.90 INTERSTATE 3580033738 BATTERIES $2303 53 10020210-56130 EXTERNAL $230.53 BATTERIES SERVICES 380033989 BATTERIES $125.06 10024820-56130 EXTERNAL $125.08 SERVICES Vendor Total:�m $355.19* INTOXIMETERS 6102850 DRY GAS $391.84 10020210-544201 PRISONER $391.64 EXPENSE Vendor,Total:'. otal:. ,$391.84. KATHY 9796 TEST AND INSPECT $700.00 91521400-56120 EQUIPMENT $700.00 MCGRADE 158'OF GROUN MAINTENANCE REPAIR 9786 TEST AND INSPECT $533.15 10021210••56130 EX'T"ERNNAL, $13.3.15 158'OF GROUN SERVICES 9787 TEST AND INSPECT' $362.80 915521400-56130 EXTERNNAL, $362.80 158`OF'GROUN SERVICES Vendor Total: LARRY WALKER 001564.02-13 APPLICATION $1,737.50 84027225.52114 COMPLIANCE, $1:737.50 27 ASSOCIATES INC PREPARATION STUDIES (NPDES Ust of Checks Presented for Approval on 8/ 10/ 2018 Invoices LARRY WALKER 00%, 4.04-3 WWTP LAB SERVICES $112,50 84027225-52100 CONTRACTED $112.50 ASSOCIATES INC SERVICES Vend,or Total: LIFE ASSIST 865747 AB43964 ROBERTAZZI $3106 10021210-54100 SUPPLIES $1653 NASOPHARYNG 91521400,54 100 SUPPLIES S16,53 866990 AB43964 ROBERTAZZI $3112 10021210-54100 SUPPLIES $1656 NASOPHARYNG 9152140)0-54100 SUPPLIES $M56 865376 A843964 ROBERTAZZI $42,.77 10021210,54100 SUPPLIES $21.38 NASONAARYNG 915214,00-54100 SUPPLIES $21.39 864799 A843%4 IROBERTAZZI $192,62 10021210-541(10) SUPPLIES $7.03 NASOPHARYNG 10021210-54100 SUPPLIES $ft20 91521400,54100 SUPPLIES $7,03 91521400-54100 SUPPLIES $89.28 8"027 A843,964 ROBERT $4,094,57 10021210-54100 SUPPLIES $2,30 NASOPHARYING 10021210-54 100 SUPPLIES $277 10021210-54100 SUPPLIES $3.75 10021210-54100, SUPPLIES $5.06 10021210-54100 SUPPLIES $11,06 10021210-64100 SUPPLIES $18',45 10021210-54100 SUPPLIES $32,26 10021210-54,100 SUPPLIES $40,17 10021210-54100 SUPPLIES $77,56 10021210-54100 SUPPLIES $89,28 10021210-54100 SUPPLIES $89.28 10021210-64100 SUPPLIES $89.28 10021210-54100 SUPPLIES $89,28 10021210-54100 SUPPLIES $8'9,28 28 $0021210-54100 SUPPI IES $89.28 Ust of Checks Presented fur Approval on 8/ 10/2018 Invoices LIFE ASSIST 864027 AB43'964 RCIBERTAZZI !$4,094.57 1 0021210-54100 SUPPLIES $1,31&22 NASOPHARYNG 91521400-54100 SUPPLIES $2,30 91521400-54100 SUPPLIES $2.76 91521400-54100 SUPPLIES $375 91521400-54100 SUPPLIES $5.06 91521400-5410,0 SUPPLIES $11,06 91521400-54100 SUPPLIES $18.45 91521400-54100 SUPPLIES $32,27 91521400-54100 SUPPLIES $40,17 91621400-54100 SUPPLIES $77.56 91521400-54100 SUPPLIES $89.,28 9'152'1400-54100 SUPPLIES $89.28 91521400-54100 SUPPLIES $89.28 91521400.541'00 SUPPLIES $89,28 91521400-54100 SUPPLIES $89,28 91521400,54100 SUPPLIES $89,28 91521400-54100 SUPPLIES $1,318,23 Vendor Total: MARY PC 080618 REPLENISH PETTY $8939 80026400-54100 SUPPLIES $89.39 WILLIAMSON- CASH, PETTY CASH Vendor Total: 9 MATHESON TRI- 17966309 OXYGEN&MISC. $53.88 20824300-56210 FUEL&FLUIDS $53,88 GASINC SUPPLIES AS NEE 17626214 OXYGEN& $51A9 80026210-54100 SUPPLIES $51.19 MISCELLANEOUS AS NEED Vendor Total: $105.0 7' MICHELLE DV 073018 REIMBURSEMENT $40,00 82027111-56210 FUEL&FLUIDS $40.00 WHYBUIRN FUEL Vendor Total: MICROFLEX IN1890023 GLOVES $614.60 10020210-542101 PRISONER $614,60 CORP#774353 EXPENSE 61� 29 Vendor Total: i� 0' List of Checks Presented for Approval 10/2018 Invoices MIRACLE F2018-0570 #9841285-MIRACLE- $3,707'.31 10022100-54100 SUPPLIES $3,707.31 PLAYSYSTEMS TYPHOON SL INC Vendor Total:. MCSIRS 146638 MISC,POOL,SUPPLIES $364,75 82027111-58202 CHEMICALS $364.76 AS NEEDED 147175 MISC.POOL SUPPLIES $466.97 82027111-58202 CHEMICALS $468.97 AS NEEDED 147113 MISC,POOL SUPPLIES ($,6,3,3) 84027225-58202 CHEMICALS ($6.33) AS NEEDED 14663 MISC.POOL,SUPPLIES $42.46 84027225-58202 CHEMICALS $42.46 AS NEEDED 147186 MISC.POOL SUPPLIES $80.02 10022300.54106 SPECIALTY" $80,02 AS NEEDED SUPPLIES 146471 MISC.POOL SUPPLIES $46,8,97 82027111-54'100 SUPPOES $468.97 AS NEEDED 145991 MISCELLANEOUS $468.97 82027111-54100 SUPPLIES $468.97 POOL SUPPLIES AS Vendor Total:_'1;J6i.'81' MUNI SERVICES INV06-0013189 BUSINESS LICENSE $5,382,M) 10013400-52100 CONTRACTED $5,382,00 LLC PROCESSING SERVICES Vendor Total: NANCY SKELLY DV071118 INSTRUCTOR $936,00 10022850-52100 CONTRACTED $93600 SERVICES Vendor Total NATIONAL 51101937.001 WATER SUPPLY, $12,152D8 82000000-12104 INVENTORY- $11,141.72 METER& GROUNDWATER,SEW PURCHASES AUTOMATION 82027114,54100 SUPPLIES $1,0,10,36 Vendor NOR-CAL 15704 MISC.ROCK&ROAD $594.21 10024620-54124 PW,, $594,21 RECYCLED PATCH MATERI CONCRETE/SUPPLIES ROCK& AGGREGATES INC Vendor Total."-$54"2'1' NORTH:COAST 073018 IMPLEMENTING $2,681.25 10022810-52100 CONTRACTED $,2,681.25 OPPORTUNITIES, COMMUNITY FOCUS G SERVICES INC Vendor Total." ONE TIME PAY 10618 RECREATION $115,00 10022300-44910 SINIMMING POOL $115.00 VENDOR REFUND:MEGHAN SANDERS 87133-5 UTILITY REFUND $5595 94000000-10420 UTILITY 30 RECEIVABLES Vendor Total: n. nl9;d ,o,>>aluF9:.3W,bYrcrtfiNiMICPoW!WwWf4!N riv ea r, oiii,.� .,,,,vv ,.. List ,.... Invoices PACE SUPPLY 024685022 RING STYLE VITON $54.48 84027225-56120 EQUIPMENT $54,48 CORPORATION CASKET MAINTENANCE 8 REPAIR 024710'849 MISC.ITEMS AS $167.14 84027225-56120 EQUIPMENT $167,14 NEEDED MAINTENANCE M REPAIR 024712516 PROBE SOIL $202.52 82027114-54102 SMALL. TOOLS $2172.52 024712492 EMERGENCY $1,339.85 82027114-54100 SUPPLIES $1,339.85 REPLACEMENT PARTS VendorToW. $1,763.99 PFM ASSET AUM-100273 FINANCIAL ADVISORY $4,072.061 10015100.52100 CONTRACTED $4072.06 MANAGEMENT SERVICES SERVICES LI-C Vendor Total',y dI,072,06 PHr"S10- 418169505 SERVICE $1,458.74 10021210-52411 M1AINT, $1,450.74 CONTROL INC PLAN)MAINTENANCE CONTRACTS- AGREE O TRACTS-AGREE L'DEFIBRULA TOR 418168776 SERVICE $3,960.60 10021210-52111 MAINT, $3,960.60 PLANIMAINTENANCE CONTRACTS- AGREE LDEFIBRULA TOR Vendor Total:".�$5„449.34'. PITNEY BOWES 1008244573 POSTAGE MACHINE $163.31 20513301}--54101 POSTAGE $163.31 INC LEASE&SUPPU Vendor Total: � X463.,34« PORTOLA 38978 PORTCOLA ANTI-SPAM $1„131.88 20913900•54320 SOFTWARE $1,134.88 SYSTEMS INC COVERAGE 212, Vendor Total: $1134.88 PUBLIC SERVICE CITY MEIN 18 JLIN 18 CITY LITILITIE S $179,007.55 80626450-52133 M3ONTIILY $168.78 DEPARTMENT DISCOUNT PROGRAM 10012400-55210 UTILITIES $2;x4,22 10022100-55210 UTILITIES $29,567,37 10022300-55210 UTILITIES $3,752.10 10024214-55210 UTILITIES $633.179 10024620-55210 UTILITIES $340,08 20620231-55210 UTILITIES $84.00 20822500.55210 UTILITIES $9,762.29 20824300.55210 UTILITIES $852.88 25024300®55210 UTILITIES .$92.84 64020213.55210 UTILITIES $681.15 31 69122700.55210 UTILITIES $4,023.28 72022400-552'10 UTILITIES $46,615.86 List of Checks Presented for Approval on 8/ 10/20,18 mro Invoices PUBLIC SERVICE CITY JUN 18 JUN 18 CITY UTILITIES $179,007,56 73022600-55210 UTILITIES $3,131.03 DEPARTMENT 77725200,-55210 UTILITIES $2,534.,58 80026400-55210 UTILITIES $1,973.49 80x25150-552'10 UTILITIES $12,240,29 82027111-55210 UTILITIES $34,752.10 84027221-55210 UTILITIES $x9.03 84027225-55210 UTILITIES $27,382.09 81411-1 SEWER-S STATE ST $5347 10021210-552'1'0 UTILITIES $26,73 91521400-56210 OTILITIES $26.74 9055"JUN 18 SEWER-LOVERS LN $79,87 10021210.55210 UTILITIES $39,93 91521400-55210 UTILITIES $39.94 89690-2 JUN 18 SEWER-'S STATE ST $145.35 31122000-55210 UTILITIES $14535 Vendor Total: RAINBOW 75517150'1 SLEEVE-STOCK $47.56 10022100-56120 EQUIPMEAfT $47,56 AGRICULTURAL ITEMS MAWTENANCE SERVICES REPAIR 1027811 AIR FILTERS,SPARK $113.39 I0)24620-54120 PW-SPECIAL $11139 PLUGS SUPPLIES 1073711 CHAIN LOOP, $T07.63 84027221-54102 SMALL, TOOLS $70 63 TRIMMER LINE,STMI. FIXCU�T 10705/1 K-91 FOOD-BUGSY $46.81 10020210-64100 SUPPLIES $4681 1143311 K-9 FOOD-BUGSY $7016 10020210-54100 SUPPLIES $70,76 10908/1 K-9 FOOD-THOR $87.08 10020210-54100 SUPPLIES $8708 10227/1 K-9 FOOD-REX $141,52 10020210-54100 SUPPLIES $141.52 11119911 K-9 FOOD-REX $158.92 10020110-54'1007 SUPPLIES $158,92 11291/1 HYDRO FLASK $,48,94 82027111-54100 SUPPLIES $48.94 Vendor Total: RAINFOREST' 03429 PEER SUPPORT $70-77 10020210-54100 SUPPLIES $7077' FANTASY Vendor Total i7O-''7'7' RAU& 2018(X)68 SURVEY-LEGAL $5,501,25 82027111-80210 I-AND $5,501.25 ASSOCIATES INC DESCRWTIONS OF ACQUISITION Vendor Total., 32 RAY C STARKEY 160)10b HATS FOR WWTP $42238 84027225-54100 SUPPLIES $422.78 Vendor Total; List of Checks Presented foi- Approval on 8/ 10/2018 Invoices REDWOOD 1947902 CARDLOCK FUEL $6,961,29 10020210 56210 FUEL&FLUIDS $9636 COAST FUELS PURCHASES 10020210-56210 FUEL&FLUIDS $2,609.92' 10020224.56210 FUEL&FLUIDS $21716 10022100-56210 FUEL&FLUIDS $86605 10022810-56210 FUEL&FLUIDS $66.96 10024210-56210 FUEL&FLUIDS $39.66 10024210-56210 FUEL&FLUIDS $40.81 10024620.56210 FUEL&FLUIDS $903,12 20324100-56210 FUEL&FLUIDS $212,41 20822500-56210 FUEL&FLUIDS $50,26 80026400-56210 FUEL&FLUIDS $926,65 82027111-56210 FUEL&FLUIDS $145.47 82027114-56210 FUEL&FI UID S $39,66 82027114-56210 FUEL&FLUIDS $315.90 84027221-56210 FUEL&FLUIDS $;19.66 84027221-56210 FUEL&FLUIDS $269.10 84027225-56210 FUEL&FLUIDS $132.14 Vendor Total: 9 REDWOOD DVO70518 INSTRUCTOR $124.00 10022850-52100 CONTRACTED, $124.00 EMPIRE AIKIKAI SERVICES 1"7V060618 INSTRUCTOR $356.0 10022850-52100 CONTRACTED $35600 SERVICES Vendor Total: $AL U."(7O' REDWOOD 0001249-IN FY 18/19 PROPERTY& $120,846,00 20216200-52527 A.D.P. PREMIUM $42,287.00 EMPIRE ADP-AUTO &DEDUCTIBLE MUNICIPAL CONTRIBUTIONS INSURANCE FUND 20216200-52524 PROPERTY $78,559.00 INSURANCE PREMIUM 00012334N FY 18119 LEXIPOL FIRE $4,0185.00 10021210-52100 CONTRACTED $2,042,50 POLICY SERVICES 91,521400-52100 CONTRACTED $2,042,50 SERVICES 18-08 AUG 18 REMIF $219,459,20 20700000-20524 NON-EMPLOYEE $19,895.60 HEALTHCOMP INSURANCE HEALTH 33 PREMIUMS INS.PREM List of Checks Presented fors Approval on 8/ 1.0/2018 Invoices m3simEassmaiiiii"I REDWOOD, 18-08 AUG 18 REMIT $219',459.2'0 207000001-20520 FIR DEDUCT- $183,408.00 EMPIRE H:EALTHCO'MP INSURANCE MEDICAL INS MUNICIPAL PREMIUMS INSURANCE FUND 20700000-20510 REMIT DENTAL $13,371.00 20700000-20511 REMIF VISION $2,784.60 $344,390.20*" Vendor Total: REOA L.TD 1331 OFFICIATING OF $3,351.00 10022822-52100 CONTR4CTED $3,351,00' ADULT SOFTBALL SERVICES Vendor Total: RINO PACIFIC CL23819 FUEL CARD CHARGES $2,150,04 10021210-56210 FUEL&FLUIDS $1,093.02 AS NEEDED, 91521400-56210 FUEL 8 FLUIDS $1,05702 Vendor Total: 2,150,04 ROGINA,WATER )380JUL.18 WATERSERVICE- $,23,99 10021210-55210 UTILITIES $11.99: COMPANY 1301 TALMAGE RD 91521400-55210 UTILITIES $12.00 Venclor Tota:ll: mm i23.99* SAFEWAY INC STMT MISCELLANEOUS $1,125.72 90000000-23226 CONCERT $258,82 7114118.2 PURCHASES AS REQ SERIES 90000000-23242 JULY 47'14 PICNIC $4,99 IN THE PARK 90000000-23242 JULY 4T11 PICNIC $13,39 IN THE PARK 90000000-23235 MOVIES IN THE $21,18 PLAZA 10022300-54100 SUPPLIES $61.68 10022300-54100 SUPPLIES $227.96 10022300-54100 SUPPLIES $265,72 10022810-54100 SUPPLIES $157.68 10022840-54100 SUPPLIES $10,87 10022840-54100 SUPPLIES $103.43 STMT MISCELLANEOUS $1,4,0836 90000000-2322,6 CONCERT $29,22 7/14/18A PURCHASES AS REQ SERIES 90000000-23226 CONCERT $97.44 SERIES 10016100-54167 EMPLOYEE $57.32 DEVELOPMENT 34 90000000-23235 MOVIES IN THE $17,81 PLAZA List of Checks Presented for Approval on 8/ 10/2018 Invoices SAFEWVAY INC STMT MISCELLANEOUS $1,40816 100223M,54100 SUPPLIES $43,92 7114/18,1 PURCHASES AS REO 10022300-54100 SUPPLIES $104.72 10012300-54100 SUPPLIES $.224.10 10021300-54100 SUPPLIES $233.34 10022810-54100 SUPPLIES $50,59 10022840®54100 SUPPLIES $29.95 10022840-54100 SUPPLIES $29,95 206203231-54100 SUPPLIES $7868' 20620231.54100 S0;JPPLIES $249.94 73022600-54100 SUPPLIES $9.99 73022600-54100 SO.IPPLIES $13.5'9 73022600-54100 SUPPLIES $93.18 840727225-541010 SUPPLIES $33.52 Vendor Total-, SALES$USE JUL 18 PRE-PAID SALES AND $3,,664.010 77725200-58401AVIA,TION FUEL $1,381.00 TAX USE TA9C 90000000.20231 COUNTY MENTAL. $128.00 I-IEAi,LTLI.5% 90000000.23252 DISTRICT USE $36.00 TAX-LIBRARIES 90000000.23237 DISTRICT 075E $154.00 TAX-'MEASURE S 90000000-23028 MEASURE Y $105;001 DISTRICT TAX 90000000-130113 STATE USE TAX $1,860.00 LIABILITY Vendor Total:,.. 3,i;Zoi), SHARON DV070218 INSTRUCTOR $2,856,00 10022850.52100 CONTRACTED $2,85600 WEDECAERTNER SERVICES Vendor Total: $2'.856;00 SHERRIESMITH-' DVO880518 REIMBURSEMENT- $1,319.62 69122700.54100 SUPPLIES $1,319.57 FERRI'' M'US'EUM POLES/SERVICE Vendor Til; SHN 970158 MATERIALS& $:3,812.50 10024620-57100 CONTRACTED $300.00 CONSULTING COMPACTION SERVICES 35 ENGINEERS 8 TESTING GEOLOGISTS INC 82027`110-52100 CONTRACTED $812.50 SERVICES List of Checks Presented for Approval on 8/ 10/2018 Invoices HN s Eam < 97059 GEOLO,GlSTS $4,837,20 51024220-52100 CONTRACTED $4,837.20 S CONSULTING TESTING SERVICE SERVICES ENGINEERS& GEOLOGISTS INC 97192 MATERIALS AND $10,913.80 10024620-80230 INFRASTRUCTURE $10,913.80 COMPACTIONS TEST Vendor Total:' SNAP-ON ARVr36770159 GARAGE TOOLS $91.44 82027111-54102 SMALL TOOLS $45,72 INDUSTRIAL 84027221-54102 SMALL TOOLS $45.72 ARV/36780339 GARAGE TOOLS $24119 82027111-54102 SMALL TOOLS $1'2,1.59 840,27221-541012 SMALL TOOLS $121A0 ARV136756291 GARAGE TOOLS $8171.41 820,27111-54102 SMALL TOOLS $3W70 84027221-54102 SMALL TOOLS $300,71 Vendor Total STAPLES CREDIT 15410 SHIPPING FOR $19,87 90000000-23236 rIELD SIGNAGE $19.87 PLAN COMMUNITY FEES SERVICES 212185271 TELEPF40NE $1741 10012100-54100 SUPPLIES $17,41 SHOULDER REST 2121244831 ANTI-GLARE FILTER $6,4,01 10012100-54100 SUPPLIES $64.01 09200 LOCKBBOX SAFE FOR $39.18 10013400-54100 SUPPLIES $39.18 FINANCE 720083,984,0-0-1 HANGING FOLDERS $83,57 10013400-64100 SUPPLIES $83.57 7200589487.0-1 INK CARTRIDGES, $478.61 10013400-54100 SUPPLIES $245.99 KLEENEX, HIGHLIGHTERS 20413500-54100 SUPPLIES $232,62 09958 PENS $15.23 10020210-54100 SUPPLIES $15.23 7200224973-0.1 CARD STOCK, $10821 10022810-54100 SUPPLIES $108,21 ENVELOPES 7200225073-0-1 CARD STOCK, $151.63 10022810-54100 SUPPLIES $151.63 STAPLES,VERTICAL FILES 07546 DIGITAL APPLE LIGHT $5335 10,024210-54100 SUPPLIES $53�35 018985 HDMI CABLE $38,10 20620231-54100 SUPPOES $38.10 44873 BINDERS,TONER- $85.74 69122'700-54100 SUPPLIES $85.74 MUSEUM SUPPLIES 15152 LABI.E$,MANILA $30.45 73022600-54100 SUPPLIES $,x4.45 FOLDERS 36 21199591621 INK CARTRIDGES, $151.61 75012700-,54100 SUPPLIES $151,61 ENVELOPE MOISTENER Ust of Checks Presented for Approval oti 8/ 10/201.8 Invoices Em STAPLES CREDIT 09227 AIRPORT OFFICE $19,59 77726200-64100 SUPPLIES $19.59 PLAN SUPPLIES 110257 BINDER CLIPS, $68.66 82027111-54100 SUPPLIES $68,66 STAPLES,BATTERIES, USB CABLE,PENS 11910 POST-ITS,TAPE, $169.79 82027111-54100 SUPPLIES $169.79 BELMN:CABLE, WIRELESS KEYBOARD 09362 TONER,PENS,-WTP $275,19 82027111-54100 SUPPLIES $275.19 OFRCE SUPPLIES 10223 TONER $104.51 84027221.5410,0 SUPPLIES $104.51 45040 TAPE,BINDER-WWJ'P $20.22 84027225-54100 SUPPLIES $20,22 SUPPLIES Vendor Total. "j;,94VY STERICYCLE INC 3004267212 'SHARPS"DISPOSAL $5T66 10020210,54201 PRISONER $57'.66 AS NEEDED EXPENSE Vendor Total: STEVE MICHAEL UKIAH RWP MITIGATION $15,265,00 83027330-80230 INFRASTRUCTURE $15,265.00 BROWN CM-003 MONITORNG PLAN F UKIAH RWP MITIGATION& $26,390,00 83027330-80230 INFRASTRUCTURE $26,390,00 CM-002 MONITORING PLAN F Vendor Totail: STREAKWAVE 81-734262 UMFI AP AC:NAN(.)HD $520,89 90000000-20231 COUNTY MENTAL ($2.07) WIRELESS INC HEALTH.5% 20913900-80100 MACHINERY& $4.14 EQUIPMENT 20913900-8'0100 MACHINERY& $520.89 EQUIPMENT 90000000-23028 MEASURE Y ($2,017) DISTRICT TAX SI-738871 UNIFI AP AC NANOHD $9,121,91 90000000-20231 COUNTY MENTAL ($42.28) HE L TH 6% 2091390080100 MACHINERY& $84.56 EQUIPMENT 20913900-80100 MACHINERY& $9,121.91 EQUIPMENT 90000000-23028 MEASURE-Y ($42.28) DISTRICT TAX Vendor Total: SUB-AQUATICS 10649129-IN REGULATOR,PARTS $180.67 10021210.56120 EQUIPMENT $90,33 INC FOR UVFA MAINTENANCE& REPAIR 91521400-56120 EQUIPMENT $90,34 MAINTENANCE& REPAIR VendorTotaL iiiib'CY 37 Ust of Checks Presented foIr Approval on 8/ 10/2018 Invoices Imifism SUMMIT SAFETY 177888 CLOT14ING:ATHLETIC, $3,122,60 90000000-23252 DISTRICT USE ($3,91) LLC CASUAL,DR TAX-08RARIES 90000000-23237 DISTRICT USE ($15.62) TAX-MEASURE S 9000(,X)00-23028 MEASURE Y ($15.62) DISTRICT TAX 90000000-23028 MEASURE- Y ($15.62) DISTRICT TAX 10024620-54130 PIN-SAFETY $92,38 10024620-54130 PW-SAFETY $1,040.86 90000000-23013 STATE USE TAX ($226.39) LIABILITY 82027114-54100 SUPPLIES $92.39 82027114-54100 SUPPLIES $1,040�88 84027221-54 100 SUPPLIES $92.39 8402722144100 SUPPLIES $1,040.86 Vendor Total: THE COFFEE 11810 MISC.COFFEE $90 00 10012200-54100 SUPPLIES $90.00 CRITIC INC",. SUPPLIES AS NEE DE. 11790 MISC.COFFEE $45.00 7302260054!100 SUPPLIES $45.00 SUPPLIES AS NEEDS Vendor Total: �135.'01W THURSTON 5518111 2018 DODGE $32,708.16 10020210-80100 MACHINERY& $32,708.16 CHRYSLER CHARGER PURSUIT EQUIPMENT DODGE JEEP VEH RAM Vendor Total: 708.I6 UKIAH TROPHIES 839069 ENGRAVING $27931 900000001-23212 ADOPT-'A-TREE $279,31 &GIFTS SERVICES PROGRAM Vendor Total:....i2 UNITED ROTARY 01222106 CABLE WRAPS, $948.60 1002462056130 EXTERNAL $948.60 BRUSH CORP GUTTER BROOMS&M SERVICES Vendor Total: $948."6'0* USA BLUEBOOK 6309,010 PH COLOR DISC TEST $94,17 82027111-54100 SUPPLIES $94.17 KIT Vendor Total:*.... VALLEY AUTO 281304 FUEL CAP,GASKET $65.05 20324100-56112 EQUIPMENT $65.05 CENTER INC SEALER,GASKET PARTS FOR MAKER,THREADLOCK RESALE 38 27766,8 CORE RETURN ($40.72) 10021210-56130 EXTERNAL ($40.7 ,I SERVICES Vendor Total: KZ3�* List of Checks Presented for Approval on 8/ 10/2018 Invoices WAGNER& 37-18-818 ENG SVCS FOR $,40.00 820271la-52100 CONTRACTED $40,00 BONSIGNORE WATER RIGHT PERMI SERVICES Vendor Total: WASTE 2728406.2561-5 MAY 18 GARBAGE $61.82 10021210-55210 UTILITIES $30.91 MANAGEMENT SERVICE 91521400-55210 UTILITIES $30.91 2728408-2561-0,1 MAY 18 GARBAGE $61.82 10021210-55210 UTILITIES $30.91 SERVICE 91521400-55210 UTILITIES $30,91 ........... Vendior Total: $123,64 WESTERN 1070780 MAX-SEAL $2,259,51 90000000-20231 COUNTYMENTAL ($10.48), STATES BUTTERFLY VALVE HEALTH.5% CONTROLS GROUP 82027111-56120 EQUIPMENT $20,96 MAINTENANCE& REPAIR 82027111-56120 EQUIPMENT $2,259,51' MAINTENANCE& REPAIR 90000000-23028 MEASURE Y ($10,48) DISTRICT TAX Vendor Total:— WILLOW COUNTY 10010 JUL 18 WATERSERVICE- $511.92 10021210-55210 UTILITIES $25.95 WATER DIST 1500 S STATE ST 91521400-55210 UTILITIES $25,97 403,51 JUL 18 WATER SERVICE- $20.00 31122000-5521'0 UTILITIES $20.00 1640 S STATE ST IRRIG ,10353 JUL 18 WATER SERVICE- $40,32 31122000-55210 UTILITIES $41!.32 1640 S STATE ST 91154 JUL 18 WATER SERVICE- $6819 84027225-55210 UTILITIES $68-19 WWTP, Vendor Total: $180.43 XPRESSMYSELF. RTS-137547 WINDMASTER SIGN $751.68 90000000-20,231 COUNTY MENTAL ($176) GOM LLC STAND HEAL TH.5% 90000000-23252 DIS TRIG T USE ($0-94) TAX-LIBRARIES 90000000,23237 DISTRICT USE ($,3.76) TAX-MEASURE S 90000000-23028 MEASURE-Y ($3.76) DIS TRIC T TAX 39 qOOOOOOO-23259 PARADE OF $33,36 LIGHTS List of Checks Presented f'or Approval on 8/ 10/2018 Invoices IE3iffimm XPRES,SMYSELF, RTS-137547 WINDMASTERSIGN $751. 90000000-23259 PARADE OF $375.84 COM LLC STAND LIGHTS 90000000-23219 PUMPKINFEST $33.36 90000000-23219 PUMPKINFEST $375.84 90000000-23013 STATE USE TAX ($54,50) L IABIL I TY RTS-135548 EVENT AHEAD SIGNS $63620 90000000-23259 PARADE OF $242.32 LIGHTS 90000000.23219 PUMPKINFEST $393,88 Vendor Total: iD,,787.88" INVOICE $3,381,744.14 TOTAL: 40 List of Checks Presented for Approval� on 8/ 17/ 21018 .................................. The floHawk q kst, of bidu s paw abk� was revuevlveci " aid ar,�)provecl few- pyrrile" aha Signature bivoices AL SMATSKY 52 DIFSICyN, V4,700.00 80126100-80230 INFRASTRUCTURE $14,700,00 EN(34NEL'R N CONSUL TAN Vendor ToWt 14,700,00° ALLIANCE. 1663 ASBESTOS $8,000,00 10012200-52100 CONTRACTED $8,00000 ENVIRONMENTAL ABATEN� EWF SERVICES SERVICES INC SERWCES 215 NORTON ST ----------- Vendor TotaE $8,1000 00 AMAZON 1 P66-96W, APC BATTERY $135,39 10023320-54330 (,'0MPUTf-`R AND S 1,?53 9, CAPITAL XDOX BACKUP TEs GHN()L 063 Y SERVICES 16K3,41 PJ- HP I ASERJET $41490 10023,320-54-330 (,,'QMPU TER AND 414.M10 9KW4 PRINTER T FF C,f W QL 0 G Y 199X-C97Q- L.AMINATED FABLE W 16 90000000-2023 1 COUNTY MEWAL. (SO oc�) T49M TAPE HEAL TH.5% 90000000-�?3252 DIS T'R fC I'USE ($0 0,?� 8A3C-08RARJE1>' 90000000-23237 DISTRICT USE ($0M,016) "l"AX-MEASUA'F.'.'S 90000000-23028 MEASURE Y ($006), DISTRICT TAX 90000000-23013 S TA TE DISE TAX ($OK4)1 LIABI1,37Y 10021210-54100 S LIP�JL IES $0'54 10021210-54 100 S UFIFILIE,S $608 91521400-54100 1i1./pPL1ES $0 55 91521400-54100 SUPPLIES $608 1CRM-IMKC CORN FILLED BAGS $28.86 90(.)00000 20231 COUNTY MENTAL (SO 15) IKYGW HEAi TH 5% 90000000-2325,'? D/S TRICT USE ($004) TAX-LIBRA RIES 90000000-23237 DWRICT USE ($01,5) TAX-MEASURES 900N1000-2?3028 MEASURE Y 15) DISTRICT TAX 90000000-2,30 13 STATE USE TAX ($2,10) LIABILITY 41 10022810,54100 SUf>Pl IES $2,59 Ust of Checks Presented for Approval on 8/ ll/ 2018 Invoices AMA70N ICRM.L'rMKC- CORN FILLED IBAGS $2885 10022810-54100 SUPPLIES $28,85 CAPITAL KYGW SERVICES 1 IC4-H9C7- ULTIMATE SPEAKER $35.31 90000000-20231 COON TY MENTAL ($O,13) WT D L STAND KNOBS HEAL TH.5% 90000000-23026 MEASURE Y ($0.14f DISTRICT TAX 90000000-23235 MOVIES IN THE $0,27 PLATA 90000000-2,'3235 MOVIES IN THE $35,31 PLAZA IT7P-JPPP- WIRELESS IWC R("')PHONE/ $413.98 90000000-20231 COUNTY MENTAL ($0,21) GRGF SPEAKER PLUGS HEALTH 5% 90000000-23252 DISTRICT USE f$O 0(3)1 TAX-LIBRARIES 90000000-23237 OfSTRICTUSE ($0.21) TAX-MEASURE S 90000000-23028 MEASURE Y ($0,21) DISTRICTTAX 90000000-23236 MOVIES IN THE $3,67 PLAZA 90000000-23235 MOVIES IN THE" $40,98 PLAZA 90000000-23013 STATE USE TAX (u 98� LIABILITY 17C,F.K3QL- FIRE.WEATHER $139,28 90000000-202'31 COUNTY MENTAL ($0,70) HFQD INS rRUMENT KIT HIFAI T14 5% 00000000-23252 DSTRICT USE ($0,18) TAX-LIBRARIES 90000000 23237 DISTRICT USE ($0.70) TAX-MEASURE S 90000000-23028 ME"A SURE Y ($0.70) DISTRC,'7" TAX 25321210-54106 SPECIALTY $669 SUPFITICS 25321210-54106 SPECIALTY $69'.64 SUPPLIES 91621400 54106 SPE,CIALTY $6 19, SUPPLIES 91621400,54106 SPECIALTY 64 SUPPLIES 9000'0000-230 13 STATE USE"VAX ($10,1()) LIABILITY I RGX-RF6V- UPS BATTERY $299,15 80100000-80100 MACHINERY& $299.15 RYTK BACKOP SURGE EQUIPMENT PROTECTOR 13F1-6WTR- BEDUIN(iSCISSORS $180 10 10021210.54100 SUPPLIES $W05 KVPL 91521400., 4100 SUPPLIES $90.015 42 1'P66-9(,iV7- POOL HANDRAIL, $149,49 10022300-54100 SUPPLIES $1'49,49 XFDR COVER List of Checks Presented for, Approval on 8/ 17/ 2018 .......... ....................------ Invoices AMAZON 11M[,,-TNNV, PENTEL SUPER LEAD $8,85 80026400-54100 SU'PLIES $685, CAPITAL 64IViv REFII L, SERVICES I YL K-KNG7 PAPER $6)6,78 80026400-54100 SUPPUES $66,78 7J,FG Vendor Total: S I 511,24 ARAMARK 703924199 MAT&TOWEL $110,13 20822'500-56300 BUILDING MAINT $11013 UNIFORM SERVICE &REPAIR SERVYCES 703965183 MAT&TOWEL $11013 20822500-56300 BUILDING MA,INT $110! 13 SERVICE &REPAIR 703934399 MAT&TOWEL. $71.42 31122000-56300 80LDWG MAINT $7142 SERVlCE &REPAIR 70390A940 MAT&TOWEL $71.42 31122000 56300 BUILDING MA)NT $71',42 SERVICE &REl"AIR 703924200 MAT&TOWEL $84,83 3 73022600-56300 BUILDING MAINT $8483 SERVICE &REPAIR 703944606 MAT&"r0WEL $84 83 73022600-,563001 BUILDING MAINT $84.83 SERVICE &REPAIR 703965184 MAT&TOWEL. $84,83 73022600-56300 BUILDING MAINT $84.8 3 SERV9CE &REPAIR 703924219 UNIFORM SVC- $49,32 77725200-54100 SUPPLIES $�49 32 AIRPORT 703934414 UNIFORM SVC $493,2 77725200-54100 SUPPLIES $49,32 AlRPORT 703944624 UNIFORM SVC $-4';9.;32 77725200-54100 SUPPI IES $49.32 AIRPORT 703954955 UNIFORM SVC- $51,57 7772b200-54100 SUPPLIES $"111.57 AIRPORT 703965203 UNIFORM SVC- $51,57 7772(x200-54100 St)PPi IES $51 57 AIRPORT Vendor Total: $868,69 AT&T 0D 00 11694325 Tl TO INTERNET FOR $03092.14 10020210 55100 TFLEPHONE $151.07 DOXCLETS 2000231-55100, TELEPHONE $151.07 0000111707039 TELEPHONE $15x(.32 10021210-55100 TELEPHONE $7,51 SERVICES 91521400-55,100 TELEPHONE $751 00001170703E4 TELEPHONE S2113 10021210-55100 TELE.'PHONE $10,57 SERVPGES 91521400-55100 TELEPHONE.' $1056 43 "107-468-7991 TELEPHONE $1714 1,0022100.55100 TE,"LEPHONE"' $1714 4292 SERVICES OBSERVATORY' List of Checks Presented for Approval on 8/ 17/ 2018 ............. ................ ............ ---——------- ............ Invioices AT&T 1718 ALIG 18 CREDIT CARD $149.82 77725200.55100 TELEPHONE $14N3.82 TERMINAL ........... Vendor Total: $50625 AVIATION (3309336 IN DICE A ASH190 $355 14 77725200-58401 A VIA TION FUEL $20.52 LABORATORIES 77725200-58401 A VIA TION FUEL $355.14 90000000-20231 COONTYMENFAL ($1.I HEAL TH,5% 90000000-23252 DiSTRIC T USE ($0.29) TA,Xr-LIBRARIES 90000000.23237 DISTRICT USE TAX-MEASURE S 90000000-23028 MEASURE Y DISTRICT TAX 90000000-23013 STATE OSE TAX ($16 75) LIABILITY ........... Vendor T otq k $355 1'4 BAY AREA 00355(x4'1-IN SQUARE SLEEVE $14.31 90000000-202,31 COUN TY A4FN TAL ($0 34) BARRICADE H E,,"A LTH.5% SERVICE INC 10024620,54127 PIN-SIGN $0,34 POSTS/SHEETING 10024620r54127 PW-SIGN $14.,x1 POSTSISHEE-TING 0355974-1N STREET WORK SIGNS $85 4'1 10024620--54'127 PIN-SJGN $8541 POSTSISEIEE TING Vendor Total: �.'72' BRE"I-T CHAPMAN TA 8/26-30/18 TRAVEL ADVANCE $245A0 10020210 57100 tEARNING AND $24&0 0.1EVE"LOF3MENT Vendor Total: $24500 CHEVRON AND 539,44516 FUEL AS NEEDED UPD $247 58 10020210 55210 FUEL&IL UIDS $24758 TEXACO BUSINESS CARD Svcs Vendor Total: «« $ 247 58 CHOUINARD& 1808004 SOFTWARE $,36"7.613 20913900-54320 SOFTWARE $w;367.64? MYHRE INC MAINTENANCE SE FOR IS ........ ... Vendor TotaI� $367,68 CHROMAGRAPHICS 65344 BLASNESS CARDS'.H $6745 73022600 541'00 SUPPLIES $67,45 MCGEHEE Vendor Total: $6745 CLARK PEST 22374,999 PESTCONTROL SVC�S $015,00 80026400-52 100 CONTRACTED $95,00 CONTROL SERVICES 44 Vendor Total.- $95.00 L'i'st of Checks Presentedf-otmApproVral or�i 8/ 17/20.1.8 ............... .........- 1-11-11-1------ ................ ------ Invoices GLOVER 0100,924575 POOL SUPPLIES $191,50 10022300-54100 SUPPLIES $191,50 STORNETTA FARMS 0100929663 POOL SUPPLIES $23640 10022300-54100 SP P11LIES $236,40 0100936250 POOL SUPPLIES $243 40 '10022300-54100 SUPPLIES $243.40 ........... Vendor Total: $671-30 CODE 60744 (.',ODlf-l(,ATIOIN $386 10, 10012;5x00-52100 CONTRACTE'D $386,10 PUBLISHING SERVICES AS PER A SERVICES COMPANY . .......... Vendor Total: $386,10 COMCAST 1296 JULY 18 INTO RNETSERRIC t-S $16029 31122000-52100 CONTRACTED $16029 SERVICES 1296 AUG 18 INTERNET SERVICES $170.29 31122000-52100 CONTRACTED $17029 SERVICES 1067 JUL 18 INTERNET SERVICES $101,003 10021210-65100 FELEPHONE $50.52 91521400-55100 TELEPHONE $50.51 4635 AUG 18 INTERNET SERVICES $247,00 2091,1900-55100 TELEFIHONE $24,700 0472 AUG 18 INTERNET SERVICES $n62 28 73022600-55100 TELEPHONE $16228 ........ ... Vendor Total: $84089 DAVID KIRCH TA 8126-31118 TRAVELADVANGE $372.00 10021210-57100 LEARN)AIG AND S37200 DEVE'LOPMENT Vendor Total: $372',00 DAVID RAPPORT 6899 LEGAL SERVICES FOR $22,330,73 9 1190100 r52100 CONTRACTED $10'2.65 FY 18/19 SEROCES 10014000-,521,50 LEGAL $6,,16645 SERVICESIE,WFIENSES 2'0414000-521,50 IEGAL $624.1 SER ViCESIEXPENSES 80014000-52150 LEGAL $46081 S Er?VI C E SIEXP E NSE.,S 8201'40,00-52'150 LEGAL $701,68 SP.R V1 G E SIEXP E."NS E S 63027330-52150 tEGAL "$43.99 SERVICE,31EXPE,NSES 84427222-52150 LEGAL $13,202-13 SERVICESIFXPENSE,3 90214000-5215O LEGAL $9,48,84 S t.".'fq V I C E.'S Ir-X P'E N S E S Vendor Total: $22,330 73 DE NORA WATER 1691905 TO RECONDffION(3) $2,239,26 84027225-56120 EQUIPMENT $2,23926 45 TECHNOLOGIES CAPITAL CON MAINTENANCE& REPA IR Vendor Totak $2,,239,26 List of Checks Presented fur Approval on S/ ��17/2018 . .......... ................ . ................. ........ Invoices DEPARTMENT OF 319740, FINGERPRINT $32 00 10021210.64161 BACKGROUND& $f6 00 JUSTICE SERVICES PHYSICALS 91521400-54161 BACKGROUND& $16.001 PHYMALS Vendor Total: $32-00, DETROI'l 563306 DRR..L Brr SET $6461.44 90000000-201231 (,'OUNTY MENTAL ($ ,M INDUSTMAL HEALTH.5% 7001., 90000000-23237 DISTRIC' USE ($2.25), TAX-MIE"ASURE S 90000000-23028 MEASURE Y ($2 26), DISTRICT FAX 34027221 54102 SMALL TOOLS $6!7 84027221-54102 SMALL T001,.S 564644 ... . ....... Vendor Total: $646.44 EBA 33137 MONrrOMNG $2,30500 70024500-52100 CONTRACTED $2,3'05,00 ENGINEERING SERVICES SERVICES 33005 MONITORING $6,885 00 70024500-52100 CONTRACTED $6,885.00 SERVICE,13 SEROCES Vendor Total $5 17C1.00 EDMO 1487817 PLEXUS PLASPIC $272 10 77725290-54 WO SUPP�IES $272 10 DISTRIBLYTORS CLEANER INC Vendor Totak Mµ $272 10 EPIC AVIATION 7110492 )ETA FUEL $21,167,88 77725200-58401 A VIA LION FUEL $21,16788 LLC Vendor Total: $7"1„16688 FASTENAL �AUKA31992 TRAFFIC SIGN $7676 10024620-54127 PW-SIGN $7676 POSTSISHEE"FING C"AUKA32065 FAINT,ESP ()TECTIVE $1,319 7 1 82027114-54100 SUP'PL ES $65985 COATINGS,VA 64027221-54M9 SUPPI-JES $659,86 ........... Vendor Total: S1,39647 GARTON WM399 LEVER KIT $12 44 84027225-56130 EXTERNAL $12 4!4 TRACTOR SERVICES CU38489 SUPPI IES AS NEEDED $96826 84027225-56130 EXTERNAL. $968.26: SERVICES Vendor Total: $980.70 GCR TIRES 851-42548 TIRES,TUBES $.1'1.16,1,131 10020210-56 3c) EXTERNAL $22361 S E RV I G ES REPAIRS&LABOR A SEROCES 951-42638 TIRES,,TUBES $3,64,99 10020210-561;30 EXTERNAL $364.99 REPAIRS&LABOR A SERVIC'ES 46 L."Ist of Cliecl*s Presented for Approval on 8/ 17/2018 ............... Invoices GGR TIRES& 851-42610 TIRES,TUBES 5570,09 10020210-56130 EXTFRNA1 $570,09 SERVICES REPAIRS&LABOR A SERVICES 851-42572 TIRES,TUBES $879,82 10020210,56130 EXTERNAL $879,82 REPAIRS&LABOR A SERVICES 851-42736 TIRES,TUBES $882'�33 10024620-56130 EXTE-RNAt, $882.33 REPAIRS&LABOR A SERVICES i2*"-" Vendor Tota I: ,920,84 GENERAL 45459 ELECTRCAL. $900,18 80000000-12104 IN VEWTORY- $900,118 PACIFIC [NC EQUIPMENT AND PURCHASES SUPPL ... ........ Vendor Total: $900.18 GHD INC 1030591 TRAFPIC ANALYSIS OF S6,89835 10024210-52100 CONTRACTED $6,89&75 SCHOOLARE SERVICES 9& 101,39871 DESIGN OF WELL #9 $1,663 50 82027110-52100 CONTRACTED $1663 50 SERVICES 103063.1 TRANSPORTATION $6,75625 10024620.80230 INFRASTRUCTURE $6,756,25 IMPROVEMENTS RE 1013098.1 TRANS PORTATION! $12,31525 10024620-80230 INFRASTRUCTURE $12,31525 IMPROVEMENTS RE Vendor Total:~ $27,633 75 GRANITE 1436046 MlSC'. ROCK&ROAD 1"31,;30 84027221-54,100 SUPPI.IES $131.30 CONSTRUCTION PATCH MATERI COMPANY Vendor Total: $131.30 GREG OWEN TR 7/22-25/18 TRAVEL $7588 77725200-57100 LFARNINGAND $7588 REIMB,URSEMEN'T DEVELOPMENT ..... ...... Vendor Total: $7''5.88 H!&M MARKETS 108381 ALL AMERICAN PICNIC $23171 90000000-23242' JUIr Y 4TH PICNIC: $22:3'1.7'1 LLC IN THE PARK IN THE PARK 508266 POOL CONCESSIONS $125 ,16 10022300-54100 130PPOES $125,16 Vendor Total: $356.87 HAPOLDJ LANCE JULY 18 LEGAL. SERW(.XS $L 66,50 915214�00.52150 LEGAL $166.50 JR SER VICE SIEXPENSES' Vendor Total: $166,50 INDUSTRIAL 1062577 NITIRC)(3)EN GAS $284 53 84027225-56120 EQUIPMEN F $284.53 SAFETY SUPPLY MAINTENANCE& REPAIR ---------- Vendor Total: $28453 INTEC L4971 SERVICE CALL. $1,035 00 82027111-52100 CONTRACTE-D $1,1035.00 SOLUTIONS INC SERVICE'S Vendor Total: $1,035.00 INTEGRITY 84461 SHREJDD6 NG $57,00 1()020210-54100 SUPPOFS' $2850 47 SHRED SERVICES List of Checks Presented for Approval on 8/ 17/ 2018 .................. Invoices INTEGRITY 134461 SHREDDING $57 00 206202,31-54100 SUPPII IES $2850 SHRED SERVICES Vendor Total:---- -$5%.00' INTERNATIONAL 55767 MEMBERSHIP DUES $27900 10021210-57300 MEMBERSHIPS& $139,60 ASSOC OF FIRE SUBSCRIPTIONS CHIEFS 9,1521400-57300 MEMBERSHIPS& $139 50 SUBSCRIPTIONS ----------- Vendor Total: $279.00 INTERSTATE 380034113 BATTERIES $25230 84027221 561,10 EXTE-RNA1 $25230, BATTERIES SE-RIVICES ......—"— Vendor Total: 2.52 30 J&M L(.)CK 3,4641 DUPLICATE KEYS, $7(3,21 20822500-563'00 BUILDING MAINT $76,21 REPNRS&MISC &REPAIR �33662 DUPLICATE KEYS, $730 63 20822500 56300 BUILDING MAINT $730.63 REPAIRS&MtSC &REPAIR ..... ..... Vendor Total: $80,6.84 JAMES REESE 19339 JANI'roRIAL $175,00 73022600 56300 BUILDING MAINT $17500 SERVICES RE PAIR & .......... Vendor Total $17500 JEFF WALKER TA 8119..25/18 TRAVEI-ADVANCE $54900 20513300-57100 LEARNING AND $54900 DEVr-LOPMF-.NT Vendor Total: $549,00 JENNIFER 15,90 PERFORMANCE AND $400,00 63020210-52100 CONTRACTED $40,0.00 COU;RSEY SERVICE REVIEW SERVICES .......... Vendor Total: $4T15 55 JOHN HAMNER rJV081418 WATER DSTRIBUTION $180,00 82027114-57100 LEARNINGAND $18000 EXAM NOVACK& DEVEI,0PMf--NT KIRBY Vendor Total: $180.00 JOYCE 2018JULY VOLUNTEER $159,83 10021210-54100 SUPPLIE"S $7991 BOGHOSIAN REIMBURSEMENT 91521400.54100 SUPPLIES $79,92 Vendor Totall: ' ,83'15 KAREN DVO71718 INSTRUCT(DR $36750 10022850-521'00 CONTRACTED $36750 JACOBSON SE'RVICES TODD Vendor Total: $367,50 KELLY-MOORE 910- MISC. PURCHASES AS $114.12 10024620-54125 PW'-TRAFFIC $114 12 PANTCOMPANY 00000287416 REQUIRED PAINT INC 48 List of Checks Presented f0i, Approval on 8/ 1.7/ 2018 ................... Invoices KEIJ.Y-MOORS 910 MISC.PURCI--IASES AS $22825 10024620-54!125 PIN-TRAFFIC $228,25 PAINT COMPANY 00000287336 REOUIRED PAINT INC Vendor Total: $342,37 LEIGH 2891190 REIMBORSEMENT $58000 10013400-57100 LEARNING ANO $580,00 HALVORSEN CLASS REG DEVEf OPMENT ........... Vendor Total: $580 0,0 MARSH USA INC 76955060 568 4AIRPORT LIABILITY $7,125,00 77725200-52528 LIABILITY $7,12500 RENEWAL INSURANCE Vendor Total: $7,125,00 MAX BRAZH-L TA8126-30/18 TRAVELADVANCE" $2,517.48 10020210-57100 LF-.ARNiNG AND $2,`x1748 DE VE L OPME NT Vendor Total. $2,517,48 MEAD&HUNT 281192 LAND USE $2,686,70 10023100-52100 CONFRACTED $2,686,70 ING COMPATIBILITY TASK S ER VIC ES FO Vendor Total; 56Ca"70' MIKE STEWART DV 081418 MILEAGE $11710 10021210-56210 FIJEL&FLOIDS $58,85 ["EIMBURSEMENT 915;11400.5$21'17 FUE'L &FLUIDS $5685 .......... Vendor Total: $11770 MINE SAFETY 999697584 GAS TYPE SENSOR $53000 84027225-,56120 EQUIPMENT $530,00' APPLIANCES CO MAINTENANCE& REPAIR Vendor Total; $530,00 MISAC 300002599 MEMBERSHIP DUES $130 00 2091,3900-57300 MEMBERSHIPS& $130,00 SUBSCRIPTIONS 200001616 MEMBERSHIP DUES $5201.00 20913900,57300 MEMBERSHIPS& $520,00 SUBSCRIPTIONS ........... Vendor Total: $650,00 NCPA 006102- AUG 18 NCPA $867 664,00 80026440,58104 NCPA $51,015,00 0818025 MANAGEMENT SERVKES 80026440.58101 NCPA PLANT $299505 00 GENERATION 80026440-58102 NCPA POWER $240,954,00 PURCHASES 80026440 58105 NCPA THIRD ($3,531.00) PARTY SALES 80026440-58103 N(,,FJA $279,721.00 TRANSMLSSION 49 Vendor Total; $8,67,664,00 List of Checks Presented for Approval on 8/ 17/ 2018 ............. ............. Invoices 13313 NFP NATIONAL 18-08 NFP AUG 18 NFP $2,73526 20700000-20523 PIR DEDUCT,LTI) $2,484-91 ACCOUNT INSURANCE SERVICES INC 20700000-20512 REMIF LIFE (,$53,93) 20700000-20512 REMIF LIFE $3388 20700000-20512 REMIF LIFE $271.00 ----------- Vendor Totak $2,73586 NORTHWEST 15897 LINEMAN $15000 80026110 21100 (,'ON TRA C 7ED $150,00 LINEMAN APPRENTICE SERVICES COLLEGE PROGRAM 15898 LINEMAN $3,0106 50 80026110-52100 CONTRACTED $3,00650 APPRENTICE SERVICES PROGRAM ........... Vendor Total: $3,15650 NSI LAB 356930 CHLORINE TUBES $157,50 84027225 54100 S UPPI,I'ES $15750 SOLUTIONS INC Vendor Total: $157.50 NUTRIEN AG 37078038 WEED SPRAY'S& $181.82 10022,100-54100 SUPPLIES $181.82 SOLUTIONS INC CHEMICALS AS NEE ........... Vendor Total: $181.82 ONE TIME PAY B23027 PARK RENTAI $100 Of) 10022100-46360 PARKS RENTAL $100.00 VENDOR REFUND-NAOMI, SOLOZZANO B23136 RECREA1 BON REE UN- $200.00 10022100-46360 PARKS RENTAL $200,00 DARI.ETTA R FU[.WIDER DVO,72018 P(..)OL Rl.'-N'FAIL RE FUN $25000 90000000-23244 UKIAH POOL $250 00, JOSE OCEGUEDA RENOVA TION Vendor Total: $550-00 ONESOURCE S58451508.003 SPLICE $44,64 80000000 12104 INVENTORY- $4464 DISTRIBUTORS PURCHASES LLC $587705901 FARGO SPLICE $132.22 80000'000-12'104 IN VENTORY- $13212 PURCHASL'S 55841892.002 BLACK(,ABLE TIES $52260 8000000,0-12104 IN VENTORY- $52260 PURCHASES 55894622.001 BRACE CROS SARM, $644,80 80000000-11'104 INVENTORY- $64480 METAL POLES, PARTS PURCHASES S5877081.001 CROSSARMS $3,54508 80000000-12104 WVEN'rORY- $3,545.08 PURCHASES S5809122,003 FAULT IN=ATORS $29,00593 80000000.12104 INVENTORY_ $29,005-93 PURCHASES 55864292,001 EYENUTS $155.04 80026:110,54'100 SUPPLIES $155.1'14 .. ... ...... VendorTotal: $34,,0'5O.31 50 OSCAR ISAAC 0819181 CATERING FOR $1,210.00 90000000-23226 CONCERT $1,210,0,0 CERVANTES SPONSOR DINNER SERIES List of Checks Presented for Approval on 8/ 17/ 2018 Invoices OSCAR ISAAC 081918 DEPOSIT- CATERING $1,210 00 90000000 r23226 CONCERT $1,210,00 CERVANTES FOR SPONSOR SERIES DINNER Vendor Total: $2,42'0r00 IPACE SUPPLY 024691570 BATTERY RETRO KIT $602,53 20822500-56300 B01-DING:MAINT $602.53 CORPORATION &REPAIR 024691706 SENSOR RETRO KIT $85761 2082,2500-56300 BUILDING MAINT $857,61 &REPAIR 024670950,3 LID CONCIRRETE $45,18 82000000 12104 04VENTORY $45,18' READER PURCHASES 02,0370950.2 SEWER SAODI.E $57.70 82000000-12104 INVENTORY- $57,70 PURCHASES 024670950-4 BALLCORP PACK $54797 82000000-12104 INVENTORY• $5„47.97 JOINT MIP PURCHASES 024729012 CTS 250PSI PIPE $8346, 82027114-54100 S UPPL JES $83.46: 024717218 BALL VALVES $713.14 82027114-54100 SUPPLIES $719.14 Vendor Total: $2,,11'3 59 PETERSON CAT 1819PC06014 FILTERS $44,53 90000000-20231 COUNTY MENTAL ($0.21) 7055 HEALTI-1.5% 20822500-56130 EXTERNAL $042 SERVICES 20822500-5613'0 EXTERNAL $4453 SERVICES 90000000 23028 MEASURE Y ($0 21) DTRICT TAX PC060147151 BATTERIES $672,59 62027111-56120 EQUIPMENT $67Z59 MAINTENANCE& REPAIR PC060147152 BATTERIES $672 59 82027111,56120 EQUIPMENT $612.59 MAINTENANCE& REPAIR Vendor Total: $1,389,71 PETERSON 222006 SERVICE -DPF $25()rOO 100246:20-56 1'30 EXTERNAL $250 00 TRUCKS INC CLEANING SERVICES .... ...... Vendor Totak $25000 PG&E CO 1522-8 JUL 18 PACIFIC GAS& $2742 10'02.12'10,5032 10 UTILITIES $x1;3.71 ELECTRIC' 9152'1400-55210 UTILIDL�'-S $13,71 6833r,2J111r.18 PACIFIC GAS& $782,44 10021210-6,5210 P/Tllr I TIES $391.22 ELECTRIC 91521400,,552 10 UTILITIES $39122 6124-2AJI- 18 PACIFIC GAS& $1,656 08 10021210-55210 UTILITIES $82804 ELECTRIC 91521400.55210 U-FIL/77ES $62804 51 List of Checks, Presented for Approval on 8/ 17/2018 m es. MONS PG&E CO 7075-1 JUL 18 PACIFIC GAS& $296 10022100-55210 UTILITIES $296 ELECTRIC 0853 6 JUL 18 PACIFIC GAS& $2',90"3.75 31122000 55210 UTILITIES $2,'9013.75 El ECTRIC ----------- Vendor Total: $5172.65 PHENOVA 141725 PROFICIENCY $30309 84027225-54100 SUPPLIES $30309 TESTING SAMPLES ........... Vendor Total: $30309 EOMI 10028711 CDMA-2 L DATA $200.00 80026200-64'100 SUPPLIES $200,00 PLAN 10,028709 CDMA-2MB DATA A $481,00 60026200-54100 SUPPLIES $48100 PLAIN 101028716:0 CDMA,2MB DATA $1,99900 8002620054100 SUPPI.IES $1,992,00 PLAN Vendor Total: $2,673,00 Pt w E.R 759614.1 NYIr ON METRIC ($,68 91) 90000000-20231 COUNTY MFNTAL $0,32 INDUSTRIES INC TUBING HEALTH.5% 84027221- 6130 EXTERNAL SERVICES 84027221 66130 EXTERNAL ($0,32) SERVICES 760869 ASCO FLEXIBLOK $376.71 84027225-56120 EQUIPMEWT 5;:375.71 FIL.IFER MAINTENANCE& REPAIR 759614,2 NYLON MFTRIC $513'-91 84027221-56130 E,XTE7RNAL $6&91 TUBING SERVICES Vendor Total: $;0'75,.71 RAIN FOR RENT, 1222622 RENTAL.OF 4 BIG $3,7411,01 84027225-52100 CONTRACTFL) $3,748,01' WOODLAND GUNS AND 8"P SERVICES .... ...... Vendor Total;; $3,748,01 RED CARPET 192'7 MINI STORAGE RENT $1,14000 63020210-54100 SUPPLIES $1,140,00 MINI STORAGE FY 18.19 Vendor Total, $1,140 00 REDWOOD 1952266 CARDLOCK FUEL $9,829,,38 1002'210)-56210 FUFL &FLUIDS $103,09 COAST FUELS PURCHASES 10020210-56210 FUE.1,&F1 UIDS $2,5;3:17.08 10020224-56210 FUEL&FLUIDS $129.73 10022100--56210 FUEL.e.FTUIDS $1313$.78 10024210-56210 FUEL &FLUIDS $19.47 10024620-56210 FUE-1&FLUIDS $1,665.97 20324100 56210 FUEL &FLUIDS $234,75 52 20513382-56210 FUEL&FLUIDS $31,06 List of Checks Presented for Approval or'i 8/ 17/ 2,018 ................... Invoices m- NERwiffiffam REDWOOD 19:52266 CARDLOCK FUEL $9,829,38 20822500-56210 FUEL&FLUIDS $56,20 COAST FUELS PURCHASES 60026400-56210 FUEL&Ft.UIDS $1,8'77.05 82027111-56210 FUEL&FLUIDS $486 27 820 27114-562 10 F?,JFI,, &rojos $19A7 82027114-56210 FUEL &FLUWS $414,26 82027114-56210 FUEL &FLUIDS $415.18 84027221,,56210 FU 1.&FLUIDS $1948 84027221-56210 FUEL&F1 UIDS $35288 84027221-56210 FUEL&F1 UIDS $353,68 84027225-56210 FUEL&Ft UIDS $17298 0096717 CARDLOCK FUEL $363 '15 20824300-56210 FUEL,&FLUID,S $363,15 PURCHASES 0096716 CARI.')LOCK FUEL $(575 21 77725200.-5,6210 FUEL &F1,UIDS $67621 PURCHASES 0096900 CARDLOCK FUEL $3,249,00 84027225-56210 FUEL &FLUIDS 53,249,00 I"URCHASES 1954912 CARDLOCK FUEL $53.62 20324100-58410 GARAGE $5,162 PURCHASES L UBRICANTS& PAI TIS Vendor Totak $14,17036 REOA LTD 1332 OFFICIATING OF $5,03800 10022822 5210707 CON TRA C,TED $5,038,00 ADULT SOFTBALL SERVICES Vendor Total: i5,038,00' REXEL LISA INC 13900319 FUSE $773.87 90000000-20231 COUNTYMENTAL, ($037), HFAL.TH.5% 84027225-56120 EQUIPMENT $0,37 MAJNTENANCE'& REPAIR 84027225-56120 EQUIPMENT $78.87 MAINTENANCE& REPAIR R890,002 MIDGET TD FUSE $78,87 90000000..2023,1 COUNTY MENTAL ($0,37) HEAL TH.5% 84027225-56120 EQ(APMENT $0,37 MAINTENANCE& REPAIR 84027225-56120 EQUIPMENT $7887 MAINTENANCE&, REPAIR 8908764 FUSE'S $2013,71 9000000020231 COUNTYME.NIAL ($0,95) HEALTH.5% 53 84027225-56120 EQUIPMENT $0-95 MAINTE'NANCE& REPAIR List of Checks Presented for Approval on 8/ 17/ 2018 Invoices sar REX,EL USA INC 1.3908764 FUSE'S $203,71 84'027225-56120 EQUIPMENT $203.71' MAINTE-NANCE& REPAIR R88' 2700 FUSE'S $20595 9000000020231 CC;OUNTY MENTAL. ($0,96) HEALTH 5% 84027225-56 120 EOUIPMENT $096 MAINTENANCE& REPAIR' 8,1027225-56120 EQUIPMENT $205.95 MAINTENANCE& PFFFIAIR R878488 POL.ARIS WEATHER $394 12 90000000-20231 COUNTYMENTAL ($1.84) PROOF GONNFCTORS HEALTH 5% 80026110 54100 SUPPUES $t,84 80026110-54100 SUPPLIES M394.1'22 R878477 POLARIS WEATHER $1,126.84 90000000-20231 COLIN TY MEN 7AL ($5.25) PROOF CONNECTORS HE.ALTH.5% 80026110-54100' SUPPLIES $6.25 80026110-54100 SUPPLIES $1,12fa94 Vendor Total: $2,088,36 SANTA ROSA AR19-000064 EVOCIRAINING $2,367 50 10020210.57100 L EA RNIN G AND $2,367 50 JUNIOR DEVELOPMENT COLLEGE AR19-00081 EVOC TRAINING $2,367,50 10020210 57100 LEARNING AND $2,36750 DEVFt OPMENT ........... Vendor Total $4,735.00 SCHAT'S BAKERY AUG 18 CHIEF'S RECEPTION $121.00 10010000,54100 SUPPLIES $121.00 AUG 18 CCCONFERENCE $91,57 7302260St)ppj 0-54100PEAS' $91,57 CENTER EVENT CATERING Vendor Total: $21257 SEAN KAESER TA 8123/18 TRAVEI-ADVANCE $180,00 10020210-57100 LEARNING AND $1'80,00 DEVELOPMENT Vendor Total: $18000 SEAN WHITE DV080818 REIMBURSEMENT $11.00 84027220-57100 LEARNING AND $'71'.00 INTERVIEVVLUNCH DEVIE"LOPMENT Vendor Total: $7100 SONOMA STATE 0000023902 NWIC MCA PROJECT °$7E5.00 10023100-52,100 CONTRAC I-ED $75.00 UNIVERSITY REVIEW PROGRAM SERVICES ----------- Vendor Total: $7500 STEPHANIE; MR JUL 18 MILAGE $1755 10021210-56130 EXTERNAL $8 78 ARBA REIMBURSEMENT SERVICES 54 91521400-56130 EXTERNAL $8 77 SERVICES .......... Vendor Total: $17.55 List of Checks Presented for Approval on 8/ 17/2018 .......... ....... Invoices THELYMAN 5213384 PROPANEICOV E RALL S $19,50 84027225-56210 FUEL&FLUIDS S 1108 GROUP,INC 84027225-54100 SIL)PPLIES S6.42, 521356(3 COVERALLS 18,5 56 84027225-54100 SUPPOES $18556 ---------- Vendor Total: $2105,06 THE PEAVEY 3,17313 EVIDENCE SUPPLIES $261 53 10020210-54201 Pl?ISONE'R 5261,53 COMPANY 6,"X FIEPOSE Vendor Total: $2131.5;3 THE RADAR 11705 RECERTIFIED RADAR $414 00 10020210.52100 (,`.'ONTRAC"7T.,1) $4,14 00 SHOP INC UNITS SERVICES Vendor Totak $41400 THURSTON 209346 SPEED SWITCH $116 80 '10020210-56130 EXTERNAL $11680 CHEVROLET S E R V I C'E'S TOYOTA SCION TOCS264593 SERVICE ON P0431108 $441.21 10020210-56130 EXTERNAL $44121 VEHICLE SERVICES Vendor Total: $5558.01 TORI DV072718 BEIM BURSEME..NT- $133.10 f00212,10-54100 SUPPLIES $66,55 CARPEN"TER MENDO C0MI'-1IA.--X FIRES 91521400-54100 SUPPI-JES $66,55 .......... 'Vendor Totak $133 10 TRACTOR 373551 CAST IRON $1"74.1E9 84027225-56120, EQtAPMENT $1749, SUPPLY CREDIT SIJBM[.-,Rt;I81 E MAWTENANCE& PLAN REPAIR 244,465 GREASE HOSE, $11.0303 10024620.541201 PW SPECIAL $7'1.096 COUPLER SKYE PLIES 2439,44 TOOLS FOR WWTP $10:11.'209 84027225-54102 SMALL TOOL S $101,20 275806 CONNECTORS, 531.00 84027221-54100 SUPPLIES 00 ROLLER CHAIN 276857 PRO ST4-F BMSTLE $3Z65 84027221-54100 S L I PP L IF S $3265 Vendor Total: ....$4'103.E10 ULINE 99624964 EVIDENCE SUPPLIES $270 87 101020210-54201 PRISONER $270 B7 E(DENSE Vendor,Total: $27087 UNIVAR USA INC SJ892046 LIQUID SODIUM $3,630 93 84027225-58202 CHEMICALS $3,6K93 HY POCHL OMTE 12 Vendor Totak $3630,93 USBANK JUL 18 CAL CARD $2,670,11 10021210-56300 BUILDiNG MA W T $11"01.54 CORPORATE PURCHASES REPWR PAYMEN-1 SERVICES 91521400.56300 HLI)LDING MAIN'T $19,54 &R'EPAIR 55 10021210-56130 EXTERNAL $611,61 SERVICES 91521400-56130 E X 714W L 3,`295; 00 srpv)crl<., List of Checks Presented for Approval on 8/ 17/2018 ................. ........... ...... ........... Invoices US BANK JUL.IS CAL CARD $2,670.11 91521400,5613(3 EXTERNAL. $611.61 CORPORATE PURCHASES SERVICES PAYMENT SERVICES 10021210-57300 MEMBER SHIPS& $27500 SUBSCRIPTIONS 91521400-57300 MEMhERSHIPS& $27500 SUBS'GRIPTIONS 2532'1210-54102 SMALL TOOLS $35,46 91621400-54102 SMALL TOOLS $3547 25321210-54106 SFECIALTY $186.86 SUPPLIES CN162'1400.5410ESPECIALTY $186.86 SUPPI IES 10()21210-54100 SUPPLIES $5908 91521400-54100 SUPPLIES $59 08 ---- - --- -- Vendor Total: $2,0370!.°1.1, 2,670-11 US BANK 363761438 COPIER LEASE $131 74 10021210-54500 EQUIP RENTS $65 87 EQUIPMENT AND LEASES FNANCE 91521400,-54500 t"QUIP RENTS $65.87 AND LEASES --------- - Vendor Total: $131,74 WAGNER& 08-18-196 ENG SV(.,S FOR $20625 82027110-52100 CONTRACTED $206,25 BONSIGNORE WATER RIGHT P&-RMI SEROCES - --- ------ Vendor Total: $206,25 WESCO 716324 ELECTRICAL $2,07'3 25 80000000-12 1 04 INVENTORY $2,073 25 DISTRIBLITlON EQUIPMENT r AND PURCHASES INC SUPPL Vendor Total: $2,0I7;3.25 ZAP MF r G 1574 3M DG REFLECTIVE $2,051 74 10024620-54127 P,W-SIGN $2,057,74 WHITE,24"X POSTSISHEETING ......... . Vendor Total: $2,057,74 INVOICE $1,107,56147 TOTAL: 56 List of Checks Presented �for Approval an 8/ NJ 201.8 The fbllowirig X11est of N[s 1:)ayaNe was rev�:e%Ned and apj.Yroved fbr payment, y 9gnatUre Invoices 3. 55magamm, AFLAC 95864CANCERILIFE)ACC $7,30430 20700000-20527 SECTION 125 $7,304A0 INSURANCE (CANCER&LIFE) Venclor Total: AFLAC GROUP A104749900 AUG 18 CRITICAL $589.98 20700000-20638 AFLAC CRITICAL $589.98 INSURANCE CARE IN SURANCE ILLNSS POLICY VondorTotak"'"'i51 ._9;8, ALLEN JAMES DV 071418 INSTRUCTOR $944.00 10022850-52100 CONTRACTED $944.00 SERVICES Vendor Totall: $�;,;"OW ALPHA 8071371- MISC.LABORATORY $170,00 82027111-52100 CONTRACTED $170.00 ANALYTICAL, UKIAH WORK,AS NEEDS SERVICES LABORATORIES INC 8073225- MISC..LABORATORY $220D0 82027111-52100 CONTRACTED $220,00 UKIAH WORK AS NEEDS SERVICES 8072224- MISC.LABORATORY $350,00 82027111-52100 CONTRACTED $350.00 UKIAH WORK AS NEEDS SERVICES Vendor Total: AMAZON 1 M61C-NTVP- STAINLESS STEEL $39,93 00000000-20231 COUNTY MENTAL ($0,19) CAPITAL YLCH SPLASH GUARD 14EALT11.5% SERVICES 90000000-23252 DISTRICT USE ($0.05) TAX-LIBRARIES 90000000-23237 DISTRICT()SE ($0.19) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.19) DISTRICT TAX 10022810-54100 SUPPLIES $0.62 10022810-54100 SUPPLIES $39.93 1Y43-Jf1G,6- HOME BREWING STARTER $100,98 90000000-20231 COUNTY MENTAL ($0_55) KLGD KIT FOR PUMPMNFEST PIEALTH.5% CONTEST 9000(X)00-23252 DISTRICTUSE ($0.14) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0,55) TAX-MEASURE S 90000000-23028 MEASURE-Y ($0,55) 57 DISTRICT TAX 9000XI000-23219 PUMPKINFEST $9.77 List of' Checks Presented 2 Invoices AMAZON 1Y43-JH+ fi- h14:1ME BREWING $109,98 90000000-23219 PUIU!PKINFEST $109.98 CAPITAL IKLGD STARTER KIT FOR SERVICES PUMAPMNFEST CONTEST 90101001001.230713 STATE USE TAX ($7.96) LIABILITY 1 FXX-RG(X- PROCTOR COFFEE $367.16 90000000-20231 COUNTY MENTAL ($1.72) 3XXG URN 14EALTh1.5% 900000101-23252 DISTRICT USF ($(1,43) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.:72) TAX-MEASURE S 90000000 234128 MEASURE Y ('$1.72) DISTRICT TAX 90000000-23013 STATE USE TAX ($41.33) LIABILITY 73072260107-5410X7 SUPPLIES $16.92 73072260101-54100 SUPPLIES $357.16 1R1V-'311MC- LIFEGUARD $59110 9010101000707-207231 C07UNTY1VIENTAL ($3,0717) HPRV SWEATSHIRTS 11EALTH.5 90000000-23237 DISTRICT USE ($3,00) TAX-MEASURE S 90100000107-2.3029 MEASURE Y ($3.010) DISTRICT TAX 90000000-2301'3 STATE USE TAX ($44.79) LIABILITY 101012230X1-5410101 SUPPLIES $9,79 10X72230101,5410 0 SUPPLIES' $593.10 1170-TMI)F- NEON"WY"RISTBANDS $764.15 900000001-207231' CCUNTYMENTAL ($3.82) M4X6 HEALTFI.5". 90000000-23252 DISTRICT USE ($41.96) TAX-LIBRARIES 90000000-23237' DISTRICT USO ($'3.62) TAX-MEASURE S 000707-230126 MEASURE Y ($.3.62) DISTRICT TAX 90000000-23013 0101-230113STATE USE TAX ($55.401) LIABILITY 10022840-54100 S'UP'PL,IE'S $67.82 10101228401-541001 SUPPLIES $764,15 16'IY''.4JPP_ BUSH BUSINESS $273.39 900007000-23252 DISTR'I'CT USE ($0.39) WFGG DESK TAX-LIBRARIES' 1002.3320-5410101 SUPPLIES $07.39 58 10023320-54100, SUPPLIES $273.39 1CFL-GLTJ- COPPERCHILLER $74.011 90000000-23219 000-23219 PUMPKINFEST $74..071 83314 List of Checks Presented for Approval on 8/ 24/ 2018 Invoices AMAZON lDTH-gDYX- FLUKEWIRELESS $83134 80026110,54102 SMALL TOOLS $833,34 CAPITAL KPKF CLAMP SERVICES 1VXN-4PVX- PENTEL MECHANICAL $1837 10021210-54100 SUPPLIES $9.18 GYK9 PENCILS 91521400-54100 SUPPLIES $9.19 1170-TM DFF- MODERN MASTERS $132,36 10022300-54100 SUPPLIES $132,36 17Y7 PAINT ICFL-GLTJ- SQUARE STAND FOR $106,86 10022810-541'00 SUPPLIES $108-86 MFYP IPAD IDWR-4HVL- GOSPORTS WOODEN $116.18 1002'2840.5,4100 SUPPLIES $116.18 H7JH GAME ICFL.-GLTJ- MINI DISPLAY PORT $3361 10023100-54100 SUPPLIES $33.51 1 3XC Vendor Total: AMWINS GROUP 5446012 SEPT 18 RETIREE $1,48,8,00 20700000-20524 NON-EMPLOYEE $1,488.00 BENEFITS INC HEALTH INSURANCE HEALTH INS,PREM Vendor Total: ASSOCIATION OF AR0167,11 ABACI ADMIN FEE 2006 $6,091 b() 84127226-52500 TR US TEE FEES $6,091,00 BAY AREA WATER BOND GOVERNMENTS Vendor Total: AT&T 2463 JUL 18 TELEPHONE SERVICE $4152 10021210-65100 TELEPHONE $21.76 91521400-55100 TELEPHONE $21.76 000011741290 T1TOINTERNET $573.7'5 20913900-55100 TELEPHONE $573.75 000011741687 TELEPHONE $5,07749 20913900-56100, TELEPHONE $5,07749 SERVICES Vendor Total-,...i5j94.76" AT&T MOBILITY 83205636'IXO APN MODEMS $516.47 10020210-55100 TELEPHONE $516.47' 8142018 Vendor Total: 5f .47 BYS 127191 EMBROIDERY $54.44 20513382-54100 SUPPLIES $5444 EMBROIDERY SERVICES Vendor Total j54."44» CA PEACE 132340 ANNUAL PREMIUM $300,00 10020210-57300 MEMBERSHIPS& $3w.00 OFFICERS, SUBSCRIPTIONS ASSOC Vendor Total:-'131717.'00' CHROMAGRAPHtCS 65661 BUSINESS CARDS $12,0.91 10020210-54100 SUPPLIES $120.91 Vendor Total CODE 60962 CODIFICATION $464.25 10012500-52100 CONTRACTED $4!64,25 PUBLISHING SERVICES AS PER A SERVICES COMPANY Vendor Totall:....jw 4"2;" 59 CONVERGENT BiLL50773 IT SERVICES $,112,50 20913900-52100 CONTRACTED $112,50 COMPUTING SERVICES Ust of' Checks P,reseiited for Approval on 8/ 24/ B018 Invoices IE31um CONVERGENT BILL50845 IT SERVICES $450.00 20913900-52100 CONTRACTED $450.00 COMPUTING SERVICES MI-1-50689 IT SERVICES $900,00 20913900-62100 CONTRACTED $900,00 SERVICES BILL M90 WCROSOFT CLOUD $9W.00 20913900-52100 CONTRACTED $900.00 ROADMAP SERVICES BILL50844 BOX MK3RATION $1,800.00 20913900-52100, CONTRACTED $1,800,001 SERVICES BILL50846 SHAREPOINT $1,800.00 201913900-52100 CONTRACTED $1'800,00 SERVICES BILL50774 MICROSOFT CLOUD $6,075,00 20913900.52'100 CONTRACTED $6,075.00 ROADMAP SERVICES Vendor Total:..$12,037.50, CPS HR SOP47006 FIREFIGHTER EXAM $819,50 I0016100L54163 INTERVIEW' $819.50 CONSULTING SUPPLIES Vendor Total, CWEA 465329 LAB,ANALYST EXAM $185,00 84027225-57100 LEARNING AND' $186.00 DEVELOPMENT 0003522841 MEMBERSHIP $188.00 84027225-57300 MEMBERSHIPS& $188.00 RENEWAL SUBSCRIPTIONS Vendor Total: ii"Oi)' DANIEL STEEL& 071718-C, CRANE SERVICES AS $550.00 84027225-56120 EQUIPMENT $550,00 MACHINE INC NEEDED AT WW MAINTENANCE& REPAIR Vendor Total, DC ELECTRIC 41051 CREDIT ON CAMERA ($500,00) 10024214,52100 CONTRACTED ($500,()0) GROUP INC RENTAL PO11I44928 SERVICES 411107 SIGNAL REPAIR $152.68 10024214-52100 CONTRACTED $152,68 SERVICES 411011 ACTIVATE SIGNAL $992.42 10024214-52100 CO NTRACTEDI $992.42 SERVICES Vendor Total: - ;61&-ib" DEPARTMENT OF 317840 FINGERPRINT $5,699,00 10020000-44420 FINGERPRINT $6,699.00 JUSTICE SERVICES FEES Vendor Total: DEUTSCH INC 18-2424 20'XI 1"AIRSCREE N- $6,96000 90000000-20231 COUNTYMENTAL ($33,35) COMPLETE A HEALTH.5% 90000000-23252 DISTRICT USE ($8.34) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($33,35) TAX-MEASURE S 900 232412 JULY 4 TH PICNIC $197.31 IN 77-iE PARK 9C 23242 IUL Y 4 774 PICNIC $2,320,00 IN THE PARK 60 90000000-23028 MEASURE Y ($3135) DISTRICT TAX 90000000-23235 MOVIES IN THE $197,33 PLAZA List of Chiecks Presented for Approval on 8/ 24/ 201.8 Invoices D,EUTSCHINC 18-2424 2(7'X11'AIRS7CREEN $6,960.00, 90000000-23235 MOVIES IN THE $2,320.01 COMPLETE A PLAZA 90000000-232'56 SPECIAL EVENTS $197.33 TRUST 90OW000-23256 SPECIAL EVENTS $2,319,99 TRUST 90000000-23013 STATE USE TAX ($483,58) LIABILITY Vendor Total.—'ig'. 'OW EPIC AVIATION 7111547 JET A FUEL $20,74118 77725200.58401 A VIA TION FUEL $20,743.18 LLC 7112018 JET A FUEL $21,0107,89 77725200-58401 AVIATIONFUEL $21,00T89 7111549 JET A FUEL $21,031 14 77725200-58401 A WA TION FUEL $21„9;31.14 Vendor Total: iii'7ii ii, EUREKA U 157572 EQUIPMENT $19,78 10020210-56130 EXTERNAL $19.78 OXYGEN CO SERVICES SERVICES Vendor Total: .X19.787 FILETRAIL 2018-0565 HOSTED FILE $503,00 10012600-54320 SOFTWARE $603,00, MANAGMENT SYSTEM Vendor Total: 5173."0T0' FRED PRY17R 24212276 REGISTRATION:K $99.00 10013400-57100 LEARNING AND $99,00 SEMINARS CUMMINS DEVELOPMENT 24212274 REGISTRATION:L $99,00 10013400-57100 LEARNING AND $99.00 SM17 H DEVELOPMENT Vendor Total: $1.98.(707' FRIEDMANS 36,399890 MISC. ITEMS AS $40.89 20822500-56300 BUILDING MAINT. $4(7.89 HOME NEEDED &REPAIR IMPROVEMENT 36,399234 MISC, ITEMS AS $70.55 20822500-66,300 BUILDING MAINT. $70,56 NEEDED &REPAIR 36409422 MISC.ITEMS AS $7746 20822500-66300 BUILDING MAINT, $7746 NEEDED &REPAIR ,M405968 MISC. ITEMS AS $9817 20822500-56300 BUILDING MAINT. $98.27 NEEDED &REPAIR 36,398135 MISC. ITEMS AS $122.96 20822500-56300 BUILDING MAINT, $122,96 NEEDED &REPAIR 36387550 MISC, ITEMS AS $133,62 20822500-56300 BUILDING MAINT $133.62 NEEDED &REPAIR 36386015 MISC.ITEMS AS $126.78 77725200,56300 BUILDING MAINT $116,78 NEEDED &REPAIR 36413133 MISC.ITEMS AS $14&% 77725200-56300 BUILDING MAINT. $148,96 61 NEEDED &REPAIR List of �Checks Presented for, Approval on 8/ 24/2018 Invoices samEmmilimmm FRfEDMANS 36383025 MISC.ITEMS AS $184,%, 77725200-56300 BUILDING MAINT........................... $184.96 HOME NEEDED 8 REPAIR IMPROVEMENT 36410423 MISC.ITEMS AS $71,08 8202'7111.56120 EQUIPMENT $71.08 NEEDED MAINTENANCE& REPAIR 36408260 MISC.ITEMS AS $19.97 84027225-56120 EQUIPMENT $19.97 NEEDED MAINTENANCE& REPAIR 36 3860 19 MISC.ITEMS AS $&08 91521400-56120 EQUIPMENT $5 08 NEEDED MAINTENANCE& REPAIR 36387018 MISC,ITEMS AS $12,34 84027221-56130 EXTERNAL $12,34 NEEDED SERVICES 36385969 MISC.ITEMS AS $4,71 91521400-56130 EXTERNAL $471 NEEDED SERVICES 36412929 MISC,ITEMS AS $62.74 80100000-80230 INFRASTROCTORE $62,74 NEEDED 36383951 MISC.ITEMS AS $85.49 90000000-2324'2 JULY 4 TH PICNIC $85,49 NEEDED IN THE PARK 36395352 MISC, ITEMS AS !$66.8,9 90000000-23235 MOVIES IN THE $66.89 NEEDED PLAZA 36400379 MISC,ITEMS AS $4522 101022100.59400 OTHER $45.22 NEEDED EXPENSES 36400900 MISC.,ITEMS AS $32.19 10024620-54120 PIN-SPECIAL $32.19 NEEDED SUPPLIES 36400454 MISC. ITEMS AS $156,94 10024620-54120 PIN-SPECIAL $15694 NEEDED SUPPLIES 36402173 MISC, ITEMS AS $134.16 20822500-54102 SMALLTOOLS $134.16 NEEDED 36405972 MISC.ITEMS AS VW93 20822600-54102 SMALL TOOLS $405.93 NEEDED 36390880 MISC,ITEMS AS $20606 82027114-64102 SMALL TOOLS $205,06 NEEDED 364,010865 MISC.ITEMS AS $22.69 84027225-54102 SMALL TOOLS $22.69 NEEDED 36387622 MISC.ITEMS AS $57,94 84027225-54102 SMALL TOOLS $57.94 NEEDED 36391940 MISC.ITEMS AS, $61.86 84027225-54102 SMALL TOOLS $61,86 NEEDED 36406702 MISC,ITEMS AS $10.55 10022100-54100 SUPPLIES $10.55 NEEDED 36397863 MISC.ITEMS AS $27.83 10022100-54100 SUPPLIES $2783 NEEDED 62 36412544 MISC.ITEMS AS $,34.00 10022100-64 100 SUPPLIES $34.00 NEEDED I ist of Checks Presented for Approval on 8/ 24/ 2018 Irivoices FRIEDM�ANS 36391458 M,ISC,ITEMS AS $43,09 10022100-54100 SUPFIJES $4109 HOME NEEDED IMPROVEMENT 364105621 MISC. ITEMS AS $79,82 10022100-54100 SUPPLIES $79W NEEDED 36400172 MISC.ITEMS AS $102,81 10022100-54100 SUPPLIES $102.81 NEEDED 36406752 MISC, ITEMS AS $43.26 10022300-54100 SUPPLIES $43,26 NEEDED 36398380 MISC.ITEMS AS $151,77 10022822-54100 SUPPLIES $15177 NEEDED 3639,2771 MISC.ITEMS AS $437 10024210-54 100 SUPPLIES $4,77 NEEDED 36392782 MISC. ITEMS AS $17.96 10024210-54100 SUPPLIES $17,96 NEEDED 36395047 MISC.,ITEMS AS 1,92 205 1,7300-541W SUPPLIES $1.92 NEEDED 364177260 MISC, ITEMS AS $19,91 20822500.,54100 SUPPLIES $19,91 NEEDED 36402177 MISC.ITEMS AS $10626 201622;500-541'00 S1IES $10626 NEEDED 36402434 MISC.ITEMS AS $23127 31122000-54100 SUPPLIES $231.27 NEEDED 361394380 MISC, ITEMS AS $72,12 69122700-54100 SUPPLIES $72,12 NEEDED '36403193 MISC, ITEMS AS $9218 69122700-541'007 SUPPLIES $92,78 NEEDED 36386190 MISC. ITEMS AS $8,14 80026110-54100 SUPPLIES $8.14 NEEDED 36393382 MISC.ITEMS AS $13.913 810026110,5,4100 SUPPLIES $8.98 NEEDED 36,3B2597 MISC.ITEMS AS $52ZI 8,0026110-54100 SUPPLIES $52.61 NEEDED 36394449 MISC,ITEMSAS $403.13 X0101'6120-1"x410101 SUPPLIES $46.13 NEEDED 36401010 MISC,IT EMS A'S $39A2 80026400-54100 SUPPLIES $x9.6'2 NEEDED 36401355 MISC, ITEMSAS $74.51 80026400-54100 SUPPLIES $74.51 NEEDED 36412978 misc, ITEMS AS $1622 80526150-54100 SUPPLIES $1622 NEEDED 63 363-85175 MISC.ITEMS AS $43,15 82027111-54100 SOPFIIES $43.15 NEEDED o Presented iu Checksst of Approval on Erol 018 Invoices FRIEDMANS 36414084 MISC ,ITEMS AS $78.19 820727111-541070 SUPPLIES $78.107 HOME NEEDED IMPROVEMENT 101328 MISC. ITEMS AS $80,95 82027111-54100 SOPPIJES $8095 NEEDED 3639W90 MISC, ITEMS AS $30.94 82027114-5410107 SUPPLIES $307.474 NEEDED 36 737 MISC.ITEMS AS $35.14 62027114-5410707 SUPPLIES $35.14 NEEDED 36384246 MISC.ITEMS AS $117.074 8202711'4-5410717 SUPPLIES $117.94 NEEDED 36414103 MISC. ITEMS AS $42.43 840727221-54100 SUPPLIES $42.43 NEEDED 36383277 MISC, IT1EMS A;S $2.99 840727225-54100 SUPPLIES $2.6:8 NEEDED 364101450 MISC. ITEMS AS $4,86 840727225-5410707 SUPPLIES $4.86 NEEDED 36400,845 MISC,ITEMS AS $1+47.24 841727225-54'1070 SUPPLIES $147,24 NEEDED 'Vendor Total: 95.1W GENERAL 1310735 ELECTRICAL $908,45 800000010-12104 07W'VENTORY- $8078.45 PACIFIC:INC EQUIPMENT AND PURCHASES SUP'P'I. Vendor Total: _ 608.45 GOVERNMENT DVO82218 APPLICATION FEE $425,00 107071320707-5731701 MEMBERStIlPS& $425,00 FINANCE SUBSCRIPTIONS OFFICERS ASSOC Vendor Total: $425.0707 GRANITE 4 N STATE ST INTER. $125„0181.134 10024620-80230 INFRASTRUCTURE $3„947.43 coNs,rRUC TION LOW CHAP RCDIBR COMPANY 10717246207.8172309 INFRASTRUCTURE $71,68'6.00 5079242207-8072307 INFRASTRUCTURE $28,0700.0707 8305273307-8072.30 INFRASTRUCTURE RE $21„448.51 144140707 MISC.ROCK&ROAD $644,76 10707246207-54121 PIN-AaJ='Y-AL1 $0x44.76 PATCH MATERI CONCRETE RE TE 14+41526 MISC.ROCK:8 ROAD $873.38 10701246207-54121 fes.ASP1"I`/L,T' $873,,38 PATCH MATERI C:;C77WCETE 14430726 MI SCS.ROCK 8 ROAD $945,60 10024620-54121 PIN-ASPHALT $345.607 PATCH MATERI CONCRETE Vendor Total:W I�"7a 4 .617 64 HAC H COMPANY 11080476 SAMPLE CELL $94.22 8402'7225�541070 SUPPLIES $34.22 Vendor Total:. ;;.i2, L ist of Checks Presented "for Approval on 8/24/ 2018 Invoices m- NEARimmum IBEW,LOCAL 18-08 IBEW AUG 18 ELECTRIC $1,677,98 20700000-20509 PN DEDOCT- $1,677.98 1245 UNIT UNION DUES UNION DUE,S Vendor Total: MM GF Q79801JR FINANCING OF DELL $69,56235 2090(V00-7450I CAPITAL LEASE $4,922,38 WTERNATIONAL STORAGE UPGR INTEREST HCA-DING LLC, 20900000-74500 CAPITAL LEASE $54,6,39.97 PRINCIPAL .......... Vendor TotaL $59,562,35 INDUSTRIAL 10458 BENCH TEST EATON $600,00 84027225-56120 EQUIPMENT $600,00 TESTIS INC BREAKER MAINTENANCE& RE-PAIR Vendor Total: $600.00 INFOSEND INC 140366 UB PRINT&MAIL $4,487,80 20513300-52100 CONTRACTED $4,487.80 SERVICES SERVICES Vendor Total: INSTITUTE FOR 180829 ANALYZE WATER $365.00 82027111-52100 CONTRACTED $36&00 ENVIROMENTAL SAMPLES SERVICES HEALTH INC 181033 ANALYZE WATER $365,00 820271'11-52100 CONTRACTED $365.00 SAMPLES SERVICES 181350 ANALYZE WATER $,%,5,00 820271'11-52100 CONTRACTED $365.R) SAMPLES SERVICES Vendor Total: ;'4T95."OW INTERSTATE 18745 TRAFFIC PAINT $2,383.39 900007CW-20231 COUNTY MENTAL ($1(7.12) SALES HEALTH.5' 90000000-23028 MEASURE Y ($10,12) DISTRICT TAX 10024620-54125, P'W- TN AFF'IC $20.24 PAINT 10024620-541'25 PW- TRAFFt(' $2,38139 PAINT Vendor Totaf: ISABEL TR 71,15-21418 TRAVEL $52,18 633?(V1C7-57187() LEARNING AND $52.18 MADRIGAL REIMBURSEMENT DEVELOPMENT Vendor Total: JOHNSON 20331295 HALON SAFETY $488.507 20822500.56300 BUILDING MAINT $488.50 CONTROLS FIRE TESTMNSPECTION EL REPAIR PROTECTION LP .......... Vendor Total. $488.50 JOHNSON'S E4261 EMERGENCY CLEAN $800 00 IM24620-52100 CONTRACTED $8w,00 QUALITY TREE UP,AT FIRST AVE SERVICES CARE AND LOGGING CO LLC Vendor Total:-'$80707.,60, 65 List of Checks Presented for Approval on 8/24/ 2018 Invoices KATHY NORRIS TR 8/13-14118 TRAVEL $218,50 10013400-57100 LEARNING AND $218.50 REIMBURSEMENT DEVELOPMENT Vendor Total: LARRY WALKER 00664,02-14 APPLICATION $5,,890,00 84027225-52114 COMPLIANCE $5,890.00 ASSOCIATES INC PREPARATION STUDIES (NP,DES Vendor Total: ii'iI,97.0707 LORELE I SCOTT 4677 CONCERT BANNERS $188,57 9WO0000-23226 CONCERT $087 SERIES 90000000-23226 CONCERT $188,57' ,SERIES 9,000(X)001-20231 COUNTY MENTAL ($0.87) HEALT14,5% 5720 EVENT BANNERS $67518 90000000-23226 CONCERT $256,84 SERIES 90000000-23236 FIELD SIGNAGE $418,34 FEES Vendor Total.. MILLVIEW' LJVFAJUL 18 WATERSERVICES- $76 89 10021210-55210 UTILITIES $38,44 COUNTY WATER LOVERS LANE D6TRICT 91521400-55210 LITILITIES $38A5 Vendor Total, NFPA 7261558X ANNUAL $175b01 100,21210-57300 MEMBERSHIPS& $87.50 MEMBERSHIP- SUBSCRIPTIONS JENNINGS 91521400-57300 MEMBERSHIPS $87.50 SUBSCRIPTIONS Vendor Total: �71 ii"t 7' OFFICE DEPOT 161:709581001 MISC,OFFICE $8932 10016100�54160 C17Y LIABILITY& $8,9.32 SUPPLIES AS NEEDE CONTRACT 161964924001 MISC.OFFICE $32,77 10012200-54100 SUPPLIES $32,77 SUPPLIES AS NEEDE 1723109 8001 MISC,OFFICE $40.21 10012200-54100 SUPPLIES $20,11 SUPPLIES AS NEEDE 91521400-54100 SUPPLIES $207.101 174265197001 MIIISC.OFFICE $27027 10012200-54100 SUPPLIES $38.85 SUPPLIES AS NEEDE 20413500-54100 SUPPLIES $231.42 1 60 12 707990 011 BOISE X-9 MULTI-USE $1,,393,16 10012200-54100 SUPPLIES $1,393,16 COPY PAPER 166730633001 RETURN CREDIT ($61.83) 10020210-54 100 SUPPLIES ($6x1.83) 66 162560,964001 MISC.OFFICE $18,08 10020210-54100 SUPPLIES $16.08 SUPPLIES AS NEEDE Ust of Checks Presented for, Appruval on 8/24/ 2018 Invoices a U OFFICE DEPOT 174560194001 MISC,OFFICE $24.69 10020210-54100 SUPPLIES $24.69 SUPPLIES AS NEEDE 174561476001 MISC.OFFICE $39,,03 IW20210-54100 SUPPLIES $39,03 SUPPLIES AS NEEDE 065796608001 MISC,OFFICE $61.83 10020210.54100 SUPPLIES $61-83 SUPPLIES AS NEEDE 166731168001 MISC.OFFICE $61.63 10020210,-54100 SUPPLIES $61.83 SUPPLIES AS NEEDE 0745,913038001 MISC.OFFICE $6417 10020210.54100 SUPPLIES $64,77' SUPPLIES AS NEEDE 162091228001 MISC,OFFICE $66,85 10020210-54100 SUPPLIES $6685 SUPPLIES AS NEEDE 1723530281001 MISC,OFFICE $13838 10020210-54100 SUPPLIES $138.38 SUPPLIES AS NEEDE 1625419907001 MISC.OFFICE $139,02 10020210-54100 SUPPLIES $139IO2 SUPPLIES AS NEEDE 163504457001 MISC.OFFICE $232.52 10020210-54100 SUP PtlES $232.52 SUPPLIES AS NEEDE 160028480,001 MISC,OFFICE $792,12 10020210-54100 SUPPLIES $292,12 SUPPLIES AS NEEDE 1657793540011 MISC.OFFICE $64457 10020210-54100 SUPPLIES $644.57 SUPPLIES AS NEEDE 171529224001 MISC.OFFICE $5303 10023100.54100 SUPPLIES $53.03 SUPPLIES AS NEEDE 16247049190011 MISC.OFFICE $69,90 10023100-54100 SUPPLIES $69,90 SUPPLIES'AS NEEDE 168346834001 MISC,OFFICE $91.11 10023'100-541'00 SUPPLIES $91.11 SUPPLIES AS NEEDE 168351286001 MISC,OFFICE $385.92 100231001-54100 SUPPLIES $385,92 SUPPLIES AS NEEDE 168351284001 MISC.OFFICE $7,41 110023320-64100 SUPPLIES $7.41 SUPPLIES AS NEEDE 168351285001 MISC.OFFICE $2791,80 10023320-54100 SUPPLIES $279.80 SUPPLIES AS NEEDE 161965152001 MISC,OFFICE $34.28 204'13500-54100 SUPPLIES $34,28 SUPPLIES AS NEEDE 161746956001 MISC.OFFICE $26236 80026400-54100 SUP='PLIE'S $262'.36 SUPPLIES AS NEEDE 161745914001 MISC.OFFICE $31327 80026400-54100 SUPPLIES $31127 67 SUPPLIES AS NEEDE Vendor Total; List of Checks Presented for Approval on 8/24/ 2018 Invoicuu OLIN 2552078 SODIUM HYDROXIDE $4,924.22 82027411-58202 CHEMICALS $4,924.22 CORPORATION 30'",t3 Vendor Total: ONE TIME PAY 91978-7 REIMBURSEMENT $76AB 90100000-10420 UTILITY $76.68 VENDOR OVERPAYMENT-KEITH RECEIVABLES BERRY 113298-4 UTILITY REFUND $10,1090100000-10421 UTILITY $1090 RECEIVABLES CLEARING 119147-7 UTLITY REFUND;JOE $41,1.2 9010 µi0421 UTILITY $44,92 THOMAS RECEIVABLES CLEARING 1134419-8 UTILITY REFUND- $52,10 90100000-10421 UTILITY $52.10 ALALADE BABAJIDE RECEIVABLES CLEARING 62(L39-3 UTILITY REFUND- $58.,15 901'00000.10421 UTILITY $'56.15 DAVE,HULL RECEIVABLES CLEARING 119523_0 UTILITYREFUNMND- $74.53 90100000-10421UTILITY $74,53 TYLER,JAY RECEIVABLES GUERRERO CLEARING 1046502-8 UTILITY REFUND- $104.1N19 90'100000.10421 UTILITY $104.00 SHERRI LEE RECEIVABLES HALDORN CLEARING 118903.4 UTLITY REFUND: $107.45 90100000-10421 UTILITY $'107,45 JAMIE MARTIN RECEIVABLES CLEARING 115992_0 UTILITY REFUND- $115.28 90100000.10421' UTILITY $115.28 STEPHANIE LYL,Y RECEIVABLES CLEARING 119370-5 UTILITY REFUND,- $115.,46 90100000-10421 UTILITY $115,46 N4'AR,ILCU JUAN RECEIVABLES CLEARING 1187701 7 UTILITY REFUND:.KAKI $127.14 90100000-10421' UTILITY $12'7.,14 JOHNSON RECEIVABLES CLEARING 116127-2 UTILITY REFUND- $1,31.92 9010111700-10421 LITIL,ITY $131,.92 TASHEENA KIIRBY& RECEIVABLES JOSH CANADAY CLEARING 115317_0 UTILITY REFUND,- $142.76 90100000-10421 UTILITY $142,76 NAOMI GASTON RECEIVABLES CLEARING 112,034-4 UTLITY REFUND: $143.54 90100000.40421 UTILITY $143.54 ESPERANZA RAY RECEIVABLES CLEARING 102327.4 UTLITY REFUNND: $1137:74 90100000-10421 UTILITY $167.74 KNOX PARKER RECEIVABLES CLEARING 13100-3 UTILITY REFUND-JEAN $1'90.11 90100000-10421 UTILITY $190.11' MACNALL Y RECEIVABLES GEARING 10054-5.1 UTILITY REFUND-RON $197.75 90100000-10421 UTILITY $197.75 EVERSOI_E RECEIVABLES CLEARING 115997-9 UTILITY REFUND- $229.23 90100000-10421 UTILITY $229,,2'3 TIMOTHY PUTMAANN& RECEIVABLES CARLY GLASS CLEARING 68 116738'_- UTLITY'REFUND:JERK $287,95 90100000-10421 UTILITY $28'7.915 MERCER RECEIVABLES.. CLEARING List of' Checks Presented for Approval on 8/' 24/2018 Invoices ONE TIME PAY 1170179.4 UTLITY REFUND: 101 $300.00 90100000-10421 UTILITY $300.00, VEND 7R PROPERTY RECEIVABLES MANAGEMENT CLEARING Vendor Total: ONESOURCE 55862092.002 SPLICE $22,86 80000000-12104 INVENTORY- $22,86 DISTRIBUTORS PURCHASES LLC S5862092.003 ELBOW LOADBEAK $2,06035 80000000-12104 INVENTORY- $2,060,35 PURCHASES Vendor Total: ONLINE 875375 UTILITY EXCHANGE $233,21 20513300-52100 CONTRACTED $233,21 INFORMATION REPORTING FY SERVICES SRVS INC Vendor Tectal; $�,�iil' OPERATING 1808-11 AUG 18 PW UNION $630,00 20700000-20509 P/R DEDUCT.- $630 00 ENGINEERS DUES UNION DUES UNION 1aw-1 AUG 18 MISC UNION $1,624,50 20700000,-20509 P/R DEDUCT- $1,624.50 DUES UNION DUES Vendor TotaL OPPERMAN& )IP10846 MiISC.PARTS AS $257.86 840272255-56120 EQUIPMENT $257.86 SON INC NEEDED MAINTENANCE& REPAIR 31 P101798 MISC.PARTS AS $47711 84027225-56120 EQUIPMENT $477.9 9 NEEDED MAINTENANCE& REPAIR 3IP11509 MISC,PARTS AS $31A0 91521400-56120 EQUIPMENT $31,40 NEEDED MAINTENANCE'& REPAIR 31PI1269 MISC.PARTS AS $83-78 91521400-56120 EQUIPMENT $83.78 NEEDED MAINTENANCE& REPAIR 31PI0679 MISC.PARTS AS $15.42 10020210-56130 EXTERNAL $15,42 NEEDED SERVICES 3IP11087 MISC.PARTS AS $132.71 10020210-56130 EXTERNAL $132.71' NEEDED SERVICES 3IP11550 MISC,PARTS AS $200.84 10021210-56130 EXTERNAL $20,84 NEEDED SERVICES 31 Pi 1510 MISC,PARTS AS $137,90 10021210-56130 EXTERNAL $137.90 NEEDED SERVICES 31PIOB23, MISC.PARTS AS $16.84 10024620-56130 EXTERNAL $16.84 NEEDED SERVICES )1P10495, MISC.PARTS AS $136,92 20324100-58510 REIMBURSABLE $136,92 NEEDED JOBS JI P110307 MISC,PARTS AS $9.69 80026330,54100 SUPPLIES $9�69 NEEDED Vendor Total: ORE ILLY AUTO 27,07-458955 ROTOR $260,95 10020210-56130 EXTERNAL $260,95 69 PARTS SERVICES Vendor Total-"- Ust of Checks Presented for Appimimoval on 8/ 24/2018 Invoic.es affalilimam" PACE SUPPLY 024733642 COPPER ELBOW $114.97 84027225-56300 BUILDING MAINT $114.97 CORPORATION PIPES &REPAIR 024723738 SHOP AIR LINE PARTS, $15197 84027225-56300 BUILDING MA)NT. $153,97 &REPAIR D24689137-1 PLUMWNG $152A3, 82000000-12104 INVENTORY- $15243 EQUIPMENT, PURCHASES FIXTURES, U24670950-5 PLUMBING $193,80 82000000-12104 WVENTORY- $193,80 EQUIPMENT, PURCHASES FIXTURES, 024731216 CABLE $114.58 62027114-54100 SUPPLIES $114,58 024744856 GATE VALVE,PLUG $299b6 82027114-54100 SUPPLIES $299.66 GALV Vendor Total:... PACIFIC 1162. EMPLOYEMENT $1,917.60 901CI96100-54161 BACKGROUND $307.20 REDWOOD PH:SYICALS&DOT PHYSICALS MEDICAL GROUP INC 80026400-52100, CONTRACTED $134.40 SERVICES 82027114-59101' FEES $652.80 10024620-54120 PINI'`-SPECIAL $274,40 SUPPLIES 84027225-54100 SUPPLIES $548,80 1182 MEDICAL SCREENING $23.20 10021210-54161 BACKGROUND& $11.60 PHYSICALS 915214001-54161 BACKGROUND& $11,60 PHYSICALS Vendor Total: PAYMENTUS US18070033 CREDIT CARD $2,835.15 20513300-52100 CONTRACTED $2,835,15 GROUP INC PROCESSING SERVICES SERVICE Vendor Total: 836.'95 PETERSON CM28477'5P RETURN FILTER O7IL ($53.45) 90000000-20231 COUNTY MENTAL $0.25 TRUCKS INC HEALT14,6% 10021210-56130 EXTERNAL ($2672) SERVICES 10021210-56130 EXTERNAL ($7.19) SERVICES 80026400-56130 EXTERNAL ($26 73) SERVICES 80026400-56130 EXTERNAL. ($0.19) SERVICES 90000000-23028 MEASURE Y $0�13 DISTRICT TAX CM289840P RETURN FILTER OIL ($27.27) 90000000-20231 COUNTYMENTAL $0.13 HEALTH.,5% 84027221-56130 EXTERNAL ($27,27) SERVICES 70 84027221-56130 EXTERNAL ($0.20) SERVICES 90000000-23028 MEASURE Y $0,07 DISTRICT TAX List of Checks Presented for, Approval on 8/,�24/ 2018, Invoices MENEM PETERSON 28,9839P FILTERS $18.94 90000000-20231 COUNTYMENTAL ($0.09) TRLJCKS IINC HEALTH,5% 100202'10-56130 EXTERNAL $0.06 SERVICES 100202'10-56130 EXTERNAL $9,,48 SERVICES 10024620-56130 EXTERNAL $0,04 SERVICES t0024620-50:130 EXTERNAL $4,73 SERVICES 82027114.56130 EXTERNAL $0'.04 SERVICES 82027114-561130 EXTERNAL $4,73 SERVICES 90000000-23028 MEASURE Y ($0,05) DISTRICT TAX 289995P GASKET $43,42 90000000-20231 COUNTY MENTAL ($0,20) HEALTH d 5% 10024620-56130 EXTERNAL $0.30 SERVICES 10024620-56130 EXTERNAL $43.42 SERVICES 90000000-23028 MEASURE Y ($O'.10) DISTRICT TAX 290032P FILTERS $94W 90000000-20231 COUNTY MENTAL ($0,44) HEALTH.5% 80026400-56130 EXTERNAL $0.66 SERVICES 80026400-56130 EXTERNAL $94.07 SERVICES 90000000-23028 MEASURE Y ($,0,22) DISTRICT TAX 289840P FILTERS $94,10 900( 202:"31 COUNTYMENTAL ($0.44) HEALTH.5% 84027221'-56130 EXTERNAL $0,66 SERVICES 84027221-56130 EXTERNAL $94,10 SERVICES 90000000-23028 MEASURE Y ($0.22) DISTRICT TAX 290272P AIR COVER, FILTERS $21628 9000000020231 couN ry MENTAL ($1100) MEAL TH.5% 91521400-56120 EQUIPMENT $1,50 MAINTENANCE REPAIR 91521400-66120 EQUIPMENT $216.28 MAIN TEWANCE REPAIR 90000(")-23028 MEASURE Y ($0.50) DISTRICT TAX 290078P FILTERS $25032 90000000-20231 COUNTY MENTAL ($1.16) 71 HEALTH,5% 80026400-56130 EXTERNAL $0.8'7 SERVICES 80026400-56130 EXTERNAL $125,16 SERVICES List Checks Presented for Approval on 8/ 24/201,8 Invoices PETERSON 2900788 FILTERS $2507.32' 84027221-56130 EXTERNAL $4.87 TRUCKS INC; SERVICES 84027221-56130 EXTERNAL $125.16 SERVICES 9tX7CWOO-23028 MEASURE Y ($9.58) DISTRICT TAX" Vendor Total:.. $83x5.41 PHENOVA 142611 WP SOLIDS FOR TSS $104,.0107 840727225-5410708' SUPPLIES $104.90 142610 PT MIG-WS FOR $3074,14 84027226-54100 SUPPLIES $3014.14 COLIFORM&E.COLA Vendor Total:"... $4K0N4µ POLICE 17514 TRAINING-EXCEL FOR $475.007 101872082107®57100 LEARNING AND $475.010 TECHNICAL PUBLIC SAFETY DEVELOPMENT Vendor Total;. 475.0(1 POLYDYNE INC 1266615 LIQUID POLYMER $9,014,85 840727225-58202 CHEMICALS $9„014.85 EMULSION Vendor Totad':. 9,CP14.85 W PR SUSHLIY 042871 CHAINSAW $36.00 10021210M56120 EQUIPMENT $18.0708 SHARPENING SHARPENING MAINTENANCE& INC RE-PAIR 915214080-561207 EQUIPMENT” $18,008 MAINTENANCE 8 REPAIR Vendor Total: QU11.. 8651502 CHAIRIMaIAT' $32.65 00121080•54100 SUPPIMIE"S $32.85 CORPORATION Vendor Total. R EMMETT JUL 18 MANAGEMENT $9:17.50 10012'100-5210108 CONTRACTED $,2,25,(V JONES ADVISORY SERVICES SERVICES 70024,500.521008 CONTRACTED $712.50 SERVICES . Vendor Total: ',937.5(7 RAU& 20180088 SURVEY.LEGAL $3,822,55 82027111-80210 LAND $3,824'55 ASSOCIATES INC DESCRIPTIONS OF ACQUISITION Ventlor Total:" RAYA MORGAN 2163673 COPIERR,LEASE& $48.14 107021210-641080 SUPPLIES $24„087 COMPANY SERVICE 91521400-54100 SUPPLIES $24.017 Vendor Total, Y C STARKE;Y 1610 EMBROIDERY $9.21 80026400-54'100' SUPPLIES $9.21 SERVICES 72 16070 GAPS FOR WS $295.27 82027114-54'1070 SUPPLIES $147.64 List of Checks Preseifted for Approval on 8/24/ 2018 Itivoices IE31w RAY C STARKEY 16070 CAPS FOR WS $295,27 84027221-54100 SUPPLIES $147,63 Vendor Total: REDWOOD AIR 24034 PRESSURE SWITCH $58,00 10022300-54100 SUPPLIES $58,00 CONDITIONING Vendor Total: i';i'x' REDWOOD 1951883 CARDLCICK FUEL $87.05 20822500.,56130 EXTERNAL $29.02 COAST FUELS PURCHASES SERVICES 820,27111-56130 EXTERNAL $29,01 SERVICES 84027225..56130 EXTERNAL $29.02 SERVICES Vendor Total: REDWOOD 18-09 EAP SEPT 18 REMIF EAP $469,37 20112400-52525 MRKER'S $469,37 EMPIRE INSURANCE COMR EXPENSE MUNICIPAL INSURANCE FUND Vendor Total: REDWOOD FORD '129413 FILTER $14.96 90000000-20231 COUNTY MENTAL 1($0.07) HEALTH,5% 100202,10-56130 EXTERNAL $0.07 ,SERVICES 100202'1'0-516130 EXTERNAL $14,98 SERVICES 129378 AIR FILTER $191.04 9000(7000-20231 COUNTY MENTAL ($0,09) HEALTH,5% 820271'14-56130 EXTERNAL $0,09 SERVICES 82027114-561,30 EXTERNAL $19,04 SERVICES 129476 AIR FILTER $191.04 900000670-202,31 COUNTYMENTAL ($0109) HEALTH.5% 20324100-56130 EXTERNAL $0.09' SERVICES 20324100-56130 EXTERNAL $19.04 SERVICES 129414 FILTER $591,911 90000000-20231 COUNTYMENTAL ($0,28) HEALTH,5% 10020210-56130 EXTERNAL $0.28 SERVICES 1002021056130 EXTERNAL $59.91 SERVICES 129312 FORD IGNITION $76.37 90000000-20231 COUNTYMENTAL 4$0.36) HEALTH 5% 77725200-.56130 EXTERNAL $0.36 SERVICES 77725200-56130 EXTERNAL $7637 ,SERVICES 129280 BRAKE KIT,FILTER $101.37 90000000-20231 COUNTY MENTAL ($0,47) HEALTH.5% 10020210-56130 EXTERNAL $0.47 73 SERVICES 10020210-56130 EXTERNAL $101,37 SERVICES List of Checks Presented for Approval on 8/24/ 2018 Invoices ImEmmomm" REDWOOD FORD 129435 BRAKE PADS $103.74 90000000-20231 COUNTY MENTAL ($0,48) HEALTH.5'% 10024620-56130 EXTERNAL $048 SERVICES 10024020-56130 EXTERNAL $103,74 SERVICES 129259 164-89807 VCM-1 1 $1,408,88 9000(K)00-20231 COUNTYMENTAL ($6.50) SCAN TOOL KIT HEALTH,5% 20324100-54100 SUPPLIES $6,150 20324100-54100 SUPPLIES $1,408,88 Vendor Total REDWOOD: 00169820187 DRUG SCREENING $11.00 10020210-52100 CONTRACTED $11.00 TOXICOLOGY TESTING SERVICES LABINC Vendor Total:---- -i;;"OW REDWOOD TREE JUL 18 CAR WASHES& $710,00 10020210-56130 EXTERNAL $611,00 SERVICE INTERIOR CLEANING SERVICES STATIONS INC 10024210-56130 EXTERNAL $28,00 SERVICES 20324100-56130 EXTERNAL $15,00 SERVICES 20513382-56130 EXTERNAL $28,00 SERVICES 20822500-56130 EXTERNAL $28.00 SERVICES Vendor Total, $716.'00* REXEL USA INC 7088919 BOLTS&STICKS $15,41 84027225-563DO BUILDING MAINT. $15.41 &REPAIR 7024085 COIL,&HEATER $403.27 84027221-56120 EQUIPMENT $403.27' ELEMENT MAINTENANCE& REPAIR T006646 FUSE BLOCK $117.55 84027225-56120 EQUIPMENT $117.85 MAINTENANCE& REPAIR R999614 FUSE BLOCKS $23531 84027225-58120 EQUIPMENT $235.71 MAINTENANCE& REPAIR 8820429 MERCURYVAPOR $36.56 10022300-54100 SUPPLIES $36,55 ' "i8bi i, Vendor Total: - 9 RICHARD 2018-0803-1 AGREEMEN"""T FOR $1,775.00 2091'390&52100 CONTRACTED $1,,775,00 ANDERSON: PROF.SVC"S FOR'WW SERVICES Vendor Total: $1,1"75."0;0' RICHARD 2,2685 ESSWX CAPACITOR $21,61 84027221-56120 EQUIPMENT $21,61 MARTIN MAINTENANCE REPAIR Vendor Total:— Wl' RICHARD TR 819,118 TRAVEL $20.00 10024210-57100 LEARNING AND $20,00 74 SEANOR REIMBURSEMENT DEVELOPMENT List of Checks Presented for Approval on mew, Invoices RICHARD TR 8114118 TRAVEL $'71.14 10024224-57100 LEARNING AND $71.14 SEANOR REIMBURSEMENT DEVELOPMENT Vendor Total: RINO PACIFIC CL2400,8 FUEL CARD CHARGES $1,,458,07 I(X)'21210-56210 FUEL,&FLUIDS $729,03 AS NEEDED 91521400-56210 FUEL &FLUIDS $729,04 Vendor Total: ROTO-ROOTER 25450A PLUMBING SERVICES $262.501 10021210-66300 BUILDING MAINT, $14115 PLUMBERS &REPAIR 91521400-56300 BUILDING MAINT, $14115 REPAIR Vendor Total: �i,*�O* ROUND TABLE 02-6591 IT LUNCH MEETING $84,81 20913900-57100 LEARNING AND $84,81 PIZZA DEVELOPMENT Vendor Total:... SANTA ROSA 202,582 CYLINDER ADAPTER $91,91 10021210-56120 EQUIPMENT' $45,95 FIRE EQUIPMENT MAINTENANCE& SERVCEINC REPAIR 91521400-56120 EQUIPMENT S46.96 MAINTENANCE RE-PAIR Vendor Total-, i;;,yl, SN:HNEIDER 814,653285 SYMMETRA PX 20 KW $2,332,80 20913900-543410 SOFTWARE $2,332,80 ELECTRIC IT USA LIPS SUPPORT INC 814653036 SYMMETRA PX 20 KW $3,747.00 20913900-54320 SOFTWARE $3,747.00 UPS SUPPORT Vendor Total:— SCOTT DVO82018 REIMBURSEMENT $359.74 B(X)26210-541(W SUPPLIES $35R 74 BRANSON ROUTER FOR SUBSTATION Vendor Total:—"$359.*74 SILVERAIDO 9435 KENWOODTK-5710 $7,502,12 22021210-54100 SOPrILIES $7,502.12 AVIONICS VERSION 3 MOBI Vendor Total: SNAP-ON ARV/36916713 TOOLS $1220 20324100-54102 SMALL TOOLS $12.80 INDUSTRIAL ARV/36943112 TOOLS $14,15 209324100541'02 SMALL TOOLS $14.15 ARV/" 60961 TOOLS $12076 2)324100-54102 SMALL TOOLS $120,76 ARV/36876314 DRILL.,SET,TOOLS $837.01 20132410909-,541092 SMALL TOOLS $837.01I Vendor Total."'"" $ 4"7'2` SOLID WASTES 377323 MISC,DUMP FEES $209.01 I(90)24620-54120 PW-SPECIAL $11.20 75 SYSTEMS INC SUPPLIES List of Checks Pi-esented for Approval on Illi.8/ 24/ 018 Invoices SOLID WASTES 377323 MISC,DUMP FEES $209,07 10024620-54120 PIN-SPECIAL $21-90 SYSTEMS INC SUPPLIES 10024620,-54120 PW-SPECIAL $34AI SUPPLIES 1002462a-54120 FW- SPECIAL $41',.29' SUPPLIES 10024620-64120 PIN-SPECIAL $10027 SUPPLIES Vendor Total: SPORT&CYCLE 212880 RETURNED ($53&54) 10022822-54100 SUPPLIES ($536,54) INIC BASEBALLS 212921 DUDLEY THUNDER, $652,71 10022822.54100 SUPPLIES $652.71 12"SOFTBALL, Vendor Total: i"116.1'7' STEVE BEAMAN TR 7124-26/1:8 TRAVEL $,633,96 80026220-57100 LEARNING AND $633,96 REIMBURSEMENT DEVELOPMENT Vendor Total: $633.*95 SWANK MOTION DB 2545849 MOVIES $665.00 90000000-23235 MOVIES IN T14E $665.00 PICTURES INC PLAZA Vendor Total: SYAR 698299 ASPHALT AS NEEDED $1„705.96 10024620-54128 P'W-COLD $852,98 INDUSTRIES INC PATCH MA TERIA 1. 84027221-64100 SUPPLIES $852,98 Vendor Total: i,701'5,96. T&T VALVE AND 55089 VALVE&BARE STEM $938.07 84027225-56120 EQUIPMENT $938.07 INSTRUMENT INC MAINTENANCE& RE-PAIR Vendor Total: TAP MASTER INC 0711"9 12"HOT TAP ON W $9,457,00 82027114-52100 CONTRACTED $9,457.00 STEEL DOMES SERVICES Vendor Total.'m $9„468.007 TGIF REPAIRS 5580 PRINTER $175b01 80026400-52100 CONTRACTED $175,00 INC MAINTENANCE SERVICES Vendor Total: il .'Oi)' TUFTS 2018-394(0) POLYGRAPH& $443,73 10020210-52100 CONTRACTED $44!3.73 POLYGRAPH& INVESTIGATION SERVICES INVESTIGATION SERVICE 2018418(A POLYGRAPH $700 00 1002021a62100 CONTRACTED $700,00 INVESTIGATION SERVICES SERVICE Vendor Total TYNDALE 1 5228 11 SHIRTS WITH LOGO $467.58 80026120-54100 SUPPLIES $467,158 COMPANY INC Vendor Total. 76 UKIAH AUTO 066655 AUTO&MACHINE $53.76 20822500-56300 BUILDING MAI T. $5176 PARTS PARTS&MATERIA &REPAIR L ist oIIS f Checks Presented for Approval on 8/ 24/ 2018 Invoices IW mimaililim UKIAH AUTO 065950 AUTO&MAC,HINE $11% 8404?7225-56120 EQUIPMENT $13.96 PARTS PARTS&MATERIA MAINTENANCE& REPAIR 066183O AUTO&MACHINE $W53 84027225-56120 EQUIPMENT $55.53 PARTS&MATERIA MAINTENANCE& RE-PAIR 073118CR CREDIT FOR RETURN ($8,52) 20,324100-56112 EQUIPMENT ($8,52) PARTS FOR RESALE 065870 AUTO&MACHINE $17,57 203741W-56112 E001FIMENT $17,57 PARTS&MATERIA PARTS FOR RESALE 062592 AUTO&MACHINE $7.23 10020210-56130 EXTERNAL $7.23 PARTS&MATERIA SERVICES 066851 AUTO&MACH�INE $37.53 10021210-56130 EXTERNAL, $37,53 PARTS&MATERIA SERVICES %4533 AUTO&MACHIIINE $11.57 10022100-56130 EXTERNAL $1'1,97 PARTS&MATERIA SERVICES 066624 AUTO&MACHINE $7'74 10024620,56130 EXTERNAL $7,74 PARTS&MATERIA SERVICES 064698 AUTO&MACHINE $13,04 10024620-56130 EXTERNAL $13,04, PARTS&MATERIA SEWCES 064700 AUTO&MACHINE $1361 1'0024620-56130 EXTERNAL $13,61 PARTS&MATERIA SERVICES 064613 AUTO&MACHINE $22,52 10024620-56130 EXTERNAL $22.52 PARTS&MATERIA SERVICES 066703 AUTO&MACHINE $114,31 1(7N,124620-561,30 EXTERNAL $114,31 PARTS&MATERIA SERVICES 065787 AUTO&MACHINE $71.51 20824300-56130 EXTERNAL $71,51 PARTS&IMATERIA SERVICES 066745 AUTO&MACHINE $20.68 10024620-54100 SUPPLIES $201.68 PARTS&MATERIA 066837 AUTO&MACHINE $32.63 10024620-54100 SUPPLIES $3Z 63 PARTS&MATERIA Vendor TotaL""'" UKIAI-I DAILY 0006195566 NOTICE OFPUBLIC $,102.77 10023100-52100 CONTRACTED $102.77 JOURNAL HEARING SERVICES 0006195838 NOTICE OF PUBIL I(', $120125 1C 2310M07-52100 CONTRACTED $120,25 HEARING SERVICES 01006195847 NOTICE OF PUBLIC $131,37 10023100-52100 CONTRACTED $131,37 HEARING SERVICES 0006185357 LEGAL.NOTICE $6622 10012500-52150 LEGAL $66.22 PUBLICATION FY 18 SERVICES&.XPENSES 77 0006185026 LEGAL NOTICE $419.32 10012500-52150 LEGAL $419,32 PUBLICATION FY 18 SERVICESIEXPENSES List of Checks Presented for Approval on 8/24/ 201,8 InvoM UKIAH DAILY 0006176,556 PUBLIC NOTICE $131.44 91521'40ID-521511 LEGAL $8T40 JOURNAL SiENRVICES7E PENSES Vendor Total: .. X921.:1"3 UKIAH VALLEY IN24893 JANITORIAL $640,00 84027225-52100 CONTRACTED $540.00 ASSOCIATION SERVICES-WWTP SERVICES FOR FY1I1l19 HABILITATION, INC Vendor Trotal. UK", VALLEY 2474 EMPLOYMENT $149,80 1071715100-54151 BACNCGROUND& $149.80 MEDICAL PHYSICALS PHYSICALS CENTER Vendor Total: UKIAH WASTE 377194 BIOSC.ILID REMOVAL $5,7112.54 84027225-52100 CONTRACTED $6,782,50 SOLUTIONS INC SERVVN'CES Vendor Total:". 5,792.5CN° UNITED SITE 114-7066993 PORTABLE TOILET $433.59 90000000.23225 CONCERT $433.59 SERVICES RTENTAL. SERIES 114-7139477 PORTA LE TOILET $433.59 9W"00-23226 D-232211 CONCERT $433.59 RENTAL SERIES 114--7139751 PORTABLE TOILET' $166,86 10022100.52100 CONTRACTED $166810 DENTAL SERVICES 11.4-7139753 PORTABLE TOILET $166S6 10022100-52100 CONtiNTRACT"ED 16686 RENTAL SERVICES Vendor Total: USA BLUEI3t O,K 613206 PULSATION $1„175.5I1 82227113-80230 INFRASTRUCTURE Z87,79 DAMPENER,CP 82227'113µ807230 INFRASTRUCTURE $5237.79 6144 60 PTFE TUBING 10(Y $1,,-W2,24 032227113.80230 NNFRASTNROCTURL $651,11 ROLL, 82227113-80230 INFRASTRUCTURE $651A3 Vendor Total. ”"$7,477.f32 VERGIL THOMAS 441542 NEW CHAIN $29.31 10021210-55120 EQUIPMENT $'14.91 MASSEY MAINTENANCE$ RE-PAIR 9152140 0-56120 EQ1 dNNaM FN'VT" $14,90 MAINTENANCE& REPAIR Vendor Total: "" 29.f31 VER IZON 913121102 85 UVEA CELLULAR $266.07 107021210•55107 TELEPHONE $133.04 WIRELESS PHONES 91521407-55100 TELEPHONE $133..011 Vend-or TotaI;.... $2SGa.N37 78 'WASTE 2739977-2541-2 CABBAGE SERVICE- $59.50 10021210.55210 UTILITIES $29.75 MANAGEMENT LOVERS,LANE List of Checks Presented fur Approval on 8/ 24/ 2018 Invoices WASTE 2739977-2561-2 GARBAGE SERVICE- $59.W 91521400-55210 UTILITIES $29,75 MANAGEMENT LOVERSLANE 273W79-2561-8 GARBAGE SERVICE- $59.50 10021210-65210 UTILITIES $291.75 SOUTH STATION 91521400-55210 UTILITIES $29,75 VendorTotal,; illRoo' WELLS FARGO DVO61018 SEMI-ANNUAL WTP $714,594,09 82227113-70102 BOND INTEREST $214,6159,38' BANK CORP BOND PAYMENT PAYMENTS TRUST 82227113-70202 BOND PRINCIPAL $500,000,00 PAYMENTS 13221000X.10-10260 CASH WITH ($65,29) FISCAL AGENT DVO81018 I SEMI-ANNUALWWTP $1�342u85A,34 84127226-70102 ONDINTEREST $1,343,650.00 BOND PAYMENT PAYMENTS 8410(K)70-10260 CASH WITH ($795.66) FISCAL AGENT Vendor Total: $2,057,446,43 WILDERNESS 15971N HYDRATE&RECOVER $750,00 90000000-20231 COUNTY MENTAL ($3,75) ATHLETE LLC BAGS HEALTH,5% 90000000-23252 DtSTR)CTUSE ($0.94) TAX.LIBRARIES ,9(k)"00-23'237 DISTRICT USE ($13175) TAX°MEASURE URE S 90000000-2,3028 MEASURE Y ($3.75) DISTRICT TAX 9&"X)(70-23013 STATE'USE TAX ($.54,38) LIABILITY 80026120-54100, SUPPLIES $6657 80026120-54100 SUPPLIES $750.00 Vendor Total: WYATT 248714 00 PARTS&MISC. $3132 10022100-54100 SUPPLIES $31,72 IRRIGATION CO SUPPLIES AS NEED Vendor Totsli1','72' XEROX CORP 094133408 CORER LEASE-SEE $196,02 69122700-52100 CONTRACTED $196,02 ADDT DESCRIP SERVICES 094133407 COPlER LEASE-SEE $325.20 7302260a,52100 CONTRACTED $325.20 ADDT DESCRIP SERVICES 094153654 CONER L.EASE-SEE $57020 10012200-54500 EQUIP RENTS $570.20 ADUL ESCRIP AND LEASES 79 094133405 XEROX CB070H $928,87 1001?200-64500 EQUIP RENTS $9213',87 COPIER LEASE AND LEASES List of Checks Presented for Approval an 8/24/ 2018 Invoices Emus XEROX CORP D94133409 COPIER LEASE-SEE $1,211.75 IM12200-54500 EQUIP RENTS $1,21'1'.75 ADDT DESCMP AND LEASES 09413,3406 COPIER LEASE-SEE $31712 1002MI0,54500 EQUIP RENTS $174,5,3 ADUL DESCMP AND LEASES 10021210-54500 EQUIP RENTS $55,54 AND LEASES 206202.31-545W EQUIP RENTS $15,86 ANO LEA SES 64020213-545,00' EQUIP RENTS $115 85 AND LEASES 91521400-545W EQUIP RENTS $55,54 AND LEASES 094015511 COPIER LEASE-SEE $446.21 10020210-54500 EQUIP RENTS $245,42 ADDT DESCRIP AND L EASES 10021210-54500 EQUIP RENTS $7&09 AND LEASES 20620231.54500 EQUfP RENTS $22,31 AND LEASES 64020213,54500 EQUIP RENTS $22.30 AND LEASES 915�21400-545W EQUIP RENTS $75.09 AND LEASES Vendor Total: INVOICE $2,482,824.09 TOTAL- 80 List of Checks Presented for Apuul uuiuoval on 8/31/ 2018 I'he f(,)Hcvjk'ig ��st of [-,ims payat)IE' Mlls r('?Mewed and SIgClZftUll'e hivoices ACCURATE AIR L-072656 OIL,FILTER ELEMENT $69531 84027225-56120 EQUIPMENT $695.71 ENGINEERING MAINTENANCE& INC REPAIR Vendor TotaIr H j65,"71" AMAZON lVFD-XTQL DASKEYBOARD $178.33 10013400-54330 COMPUTER AND $1178,33 CAPITAL CI PX TECHNOLOGY SERVICES 1:LMP-FYPK-, SHARK BALLOON $25.99 9000(X)00-20231 COUNTY MENTAL ($0.113) 364.36 FIEALTH.5% 90000000-23252 DISTRICTUSE ($0,04) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0,13) TAX-MEASURE S 9W00000-23026 MEASURE Y ($0.13) DISTRICT`TAX 90000000-23013 STATE USE TAX ($1,8,9) LIABILITY 10022300,54 100 SUPPLIES $2.32 10022300-54100 SUPPLIES $25.98 IRG6-Q77P- TRANSPAREN'T'ruaEs $26140 900OW00.20231 COUNTY MENTAL ($1,32) DF PSV', HEALTH.5% 90000000-23252 DISTRICT USE ($033) TAX-LIBRARIES 90000000,-23237 DISTRICT USE ($1'.31) TAX.MEASURE S 90,000000-23028 MEASURE, Y ($1.32) DISTRICT TAX 90(XWOO-23013 STATE USE TAX ($19,10) LIABILITY 400122300-541001 SUPPLIES $23.39 10022300-54100 SUPPLIES $263,40 IFVH,-M374-- PUMPKINFEST $64186 90000000-20231 COUNTYMENTAL ($0.241) FWWL SUPPLIES HEALTH,5% 9000W00-23252 DISTRICT USE ($0.74) TAX-LIBRARIES 900(XX)O(I-23219 FlUMPKINFEST $0.98 90000000-23219 PUMP KINFEST $643,86 81 IVF9-XTQL.- RETURN BUSH ($27139) 10023320-54100 SUPPLIES ($273,3!9) wiox BUSINESS DESK Llist of Cliecks Presented for Approval on 8/31/ 2,018 Invoices AMAZON ICLL-H4NI- CARGO BAR 159.07 20324100-54100 SUPPLIES $159.07 CAPITAL D6,xD SERVICES Vendor Total: ARROW 9!,IM364,016 ADULTLARGE IO $606,91 1(,W21210-54100 SUPPLIES $303.45 INTERNATIONAL. NEEDLES 91521400.54100 SUPPLIES $303,46 Vendor Total:- t06 1* AUSTIN FERRIS 1819 REIMBURSEMENT- $2,CK)10,00 84427222-52100 CONTRACTED $2,019"100.0? 00 SEWER LATERAL SERVICES Vendor Total: BUSINE SS CARD SF-D 21866 RECREATION $24931 100180,00-62510 ADVERTISING& $249,71 ADVERTISING PROMOTION 120116993 SHORTSTACK $29.00 75012700-52515 ADVERTISING& $29,00 MONTHLY RENEWAL PUBLICATION 2310178877 DIGICERT WILDCARD $24900 63020210-52100, CONTRACTED $249,00 SUBSCRIPTION SERVICES SF-C7 22130 PIPE ASSYMBLY $62.07 90000000-20231 COUNTY MENTAL ($0.27) HEALTH.6% 90000000-23252 DIS TRIC T USE ($"17) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.27) TAX-MEASURE,S 90000000-23028 MEASURE Y (W27) DISTRICT TAX 90000000-23013 STATE USE TAX ($3,93) LIABILITY 10024620-54100 SUPPLIES $4,81 10,024,620-54100 SUPPLIES $62.07 SF-00 22159 SHARPS $'79.14 9000000)070-20231 COUNTY MENTAL ($0108) CONTAIINERSID'VD HEALTH.5% STORAGE BOXES 90000000-23252 DISTRICT USE ($0,02) TAX-LIBRARIES 90000000-23237 OISTRICTUSE $0.08) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.08,) DISTRICT TAX 10020210-64201 PRISONER $1.42 EXPENSE 10020210-54201 PRISONER $79,14 EXPENSE 82 90000000-23013 STATE USF TAX ($1,10x) LIABILITY List of Checks Presented f or Approval on 8/31/ 201,8 Invoices BUSINESSCARD SF-D22168 BATTERIES $100,(X) 90000000,20231 COUNTY MENTAL ($0.50) HEAL TH 5% 9(4x00000,•232 x2 DISTRICT USE ($013) TAX-LIBRARIES 90000000-23237 DISTRICTUSE ($0.50) TAX-MEASURES 90000000-23028 MEASURE Y 50) DISTRICT TAX 10020210.,54201 PRISONER $888 EXPENSE 10020210-,54201 PRISONER $100,0() EXPENSE 9(000)00-23013 S TA TE USE TAX ($7,25) LIABILITY ,;F-D 22131 RECREATION $165.69 90000000.20231 COUNTY MENTAL ($0,52) SUPPLIE&CUPS, HEALTH"5% FLAVORED SYRUP 90000000-23252 DISTRICT USE ($0,13) TAX-LISRARIES 00000000-23237 DISTRICTUSE, ($0,52) TAX-MEA SURE S 90000000-23028 MEASURE Y ($0,52) DISTRICT TAX 90000000-23013 STATE USE TAX ($7.64) LIABILITY 10022810-54100 SUPPLIES $923 100,22810-54100 SUPPLIES $165"69 SF-D 22134 TRAFFIC MIRRORS $372.07 90000000.20231 COUNTY MENTAL ($1,52) HEALTH,5% 9'0000000-23252 DISTRICT USE ($0.38) TAX-LIBRARIES 90000000-232'37 DISTRICT USE ($1,52) TAX-MEASLIRE S 9000 00000-23028 MEASURE Y DISTRICT TAX 10024620-54120 PIN-SPECIAL $2694 SUPPLIE"s 10024620,54120 PW—SPECIAL $372.07 SUPPLIES 90000000.23013 STATE(ISE TAX ($22.00) LIABILITY 1:0274919,7 3,9 WATT PAR 38 $491,87 90000000-20231 COUNTYMENTAL ($2.41) HALOGEN 120V FL HEALTFI,5% 900&)(.x00.-23252 DISTRICT USE ($0,61) TAX118RARIES 90000000-23237 DISTRtCTUSE ($241) TAX.MEASURE S 83 9000(K)W,23028 MEASURE Y ($2,41) DIS TRIC T TAX Ust of Checks Presented �Ifor Approval on 8/31/ 20:18 Invoices BUSINESS CARD 10274997 39 WATT PAR 38 $491.87 90000000-23013 STATE USE TAX ($34.94) HALOGEN 12017 FL LIABILITY 69122700-54100 SLIPPLIES $42.78 69122700-54100 SUPPLIES $491.87 SIF-L1 22166 MASTER EVIDENCE $99730 9011 0000.20231 COUNTY MENTAL ($4,48) COLLECTION KIT HEALTH,5% 10020210-54202 MAJOR CRIME $8.96 WVETIGATIONS 10020210-54202' MAJOR(,RIME $9,�9,7 310 INVETIGATIONS 90000000-23028 MEASURE Y f$4',48! DISTRICT TAX '194 PULSATRON $585,17 82027111-56120 EP. UIPMFNT $585,17 METERING PUMP MAINTENANCE& REPAIR SF-C 22133 FREIGHT QUOTE $20&65 84027225-56120 EQUIPMENT $208,65 MAWTENANCE& REPAIR ZNIGDK AIRFARE.S.RILEY,M. $43038 100100N)-57100 L EARNING AND $215A9 MULHEREN DEVELOPMENT 100121'00-571010 LEARNING AND $215.19 DEVELOPMENT 55397 REGISTRATION:S, $1,15600 1001(X)OO-57100 LEARNING AND $575,00 RILEY,M.MULHEREN DFVELOPM6N7 10012100-57100 LEARNING AND $575,00 DEVELOPMENT' 32L5LHCR LODGING,E,RAMIREZ $226,98 10016100-57100 LEARNINGAND $22'6,98 DEVELOPMENT 32L5MJ2 LODE INGS, $226,98 10016100-57100 LEARNING AND $22698 MANNION DEVELOPMENT 92010 PARMA $67000 10016100-57100 LEARNING AND $670.00 REGISTRATIOk E. DEVELOPMENT RAMIREZIS MAN,NION 10975 LODUNG/AIRFARE:M $1,565.88 10023320-57100 LEARNING AND $1,1565,88 KEIZER DEVELOPMENT S F-D 21959 WEBIINAR $85,100 20411500-57100 LEARNING AND $85,00 REGISTRATIOk M. DEVE-1 OPMENT HO RL SF-D 22137 LODGING:S. $911.29 20413500-57100 LEARNINGAND $90.29 STRADER DEVELOPMENT 300003981 CAPPO MEMBERSHIP $13000 204135-00-57100 LEARNING AND $130.00 DUES DEVELOPMENT 84 20M)'1960 CAPP'O $179,00 20413500,-57100 LEARNING AND $17800 REGISTRATI,04 . DEVELOPMENT STRA DER List of Checks Presented for Approval oii 8/31/ 2018 Envoices BUSINESSCARD P045 5W REGISTRATION TO $2,355.00 80026400-57100 LEARNING AND $2,35600 NCPA'S ANNUAL DEVELOPMENT SF-03 22129 REGISTRATIOk E $65,(X) 84027225-57100 LEARNING AND $65,00 CEBELLOS DEVELOPMENT 31985519 SURVEY MONKEY $3600,(X) 100122005573(X) MEMBERSHIPS& $360,00 RENEWAL SUBR)P77ONS E0800�6AQ7K MICROSOFT $30,4 3 1001,3400-573,00 MEMBERSIIIPS& $3000 RENEWAL SUBSCRIPTIONS SF-D 22142 GFOA MEMBERSHIP $190.(X) 10013400-57300 MEMBERSHIPS& $11301"W DUES:L. HALVORSEN SUBSCRIPTIONS 10148897 AICPA MEMBERSHIP $605.00 10013400-57300 MEMBERSHIPS& $60500 RENEWAL SUBSCRIPTIONS SF-D 22165 DVD+R DISCS $54.62 10020210-54201 PRISONER $54,62 EXPENSE SF-U 18229 MIGRATION LICENSE $15..(30 20913.900.,54320 SOFTWARE $15.00 SF-D 21656 EXCHANGE OFFICE $119.98 20913900-54320 SOFTWARE $119,98 365 RENEWAL 23710 LEADERSIOP $51,98 10012200.54100 SUPPLIES $51-98 ACADEMY 74375 LEADERSHIP $194.21 10012200-54100 SOPPLIES $194,21 ACADEMY SF-0)22170 BUSINESS CARD $6.29 10020210.54100 SUPPLIES $6,29, SAMPLE 1O347'382: BODYARMOUR $14,81 10020210-54100 SUPPLIES $'14,91 POUCH 24002 AMAZON PRIME $129,56 10020210-54100 SUPPLIES $12,9.56 MEMBERSI-41P SF-I3 22163 SIT STAND DESK WITH $225D0 10020210-6414)0 SUPPLIES $225.00 MAT 19250 PD SUPPLIES $22M.00 10020210.54100 SUPPLIES $230,(X) 1089652 BODY`ARMO�UR $2505.04 100202103.54100 SUPPLIES $25604 SF-D21957 EMPLOYEE $35.00 2041356Y)-54100 SUPPLIES $36,00 APPRECIATION SF-0322383 PIN HARNESS $260,00 82027114-64100 SUPPLIES $260.00 ATTACHMENT SF-D 22217 WASTEWATER $711.403 84027225,154100 SUPPLIES $71,40 TRAINING MATERIALS Vendor Total. CALIFORNIA FWY-QKSD- ANNUAL TRAINING $250,00 10020214-67100 LEARNING AND $250 00 85 CRIME, xc SYMPOSIUM-NAYELY DEVELOPMENT PREVENTION GARCIA OFFICER'S ASSOCIATION Vendor Total. j2-;Z. ' List of Checks Presented for Approval on 8/ 31 / 2,1018 lrwoices IIE30offamemmaim" CHEM,DRY 184,66 CARPET C LEANlNG $715.00 20822500,56300 BUR DING MAINT, $715,00 Svcs &REPAIR 18441 CARPET CLEANING $1,220,(X) 20822500-56300 BUILDING MAINT. $1,220,00 Svcs &REPAIR Vendor Total: I CHRISTINA DV0908 18 EQU214- WMENT RENTAL $32000 1002054100 SUPPLIES $32000 GUADALUPE LOPEZ Vendor ToW;.....i3 25."do' CHRISTOPHER 1735 REIMBURSEMENT $2,00'O 00 84427222.52100 CONTRACTED $2,000,00 BUCHANAN! SEWER LATERAL- SERVICES CHRISTOPHER BUCHANAN, Vendor Total: COMCAST W8 AUG 18 INTERNET SERVICES $86.(* 10021210-55100 TELEPHONE $4304 91521400-551010 TELEP)`iONE $43,04 Vendor Totak i;;WW DAN UARLES 66743 REIMBURSEMENT ICE- $51,14 80026400-54'100 SUPPLIES $52.14 MACHINE DOWN .......... Vendor Total: $5214 [DANIEL SPENCE 8512 REIMBURSEMENT_ $143.58 10022810-54100 SUPPLIES $116,39 SKATE PARK SUPPLIES 10022840-54100, SUPPLIES $27,19 Vendor Total �$14 3.5F3 D(.',ELECTRIC 4106 7 ALL LABOR,MATERIAL $1,500-(X) l(W24214-52100 CONrRACTE-'D $1'50 00 GROUP INC, AND EQUIPM SERVICES 41097 EMERGENCY TRAFFIC $1,813.70 10024214-52100 CONTRACTED $1,813,70 SIG,REPAIR SERVICES 41108 EMERGENCY TRAFFIC $2,191.11 10024214.52100 CONTRACTED $2'191.11 SIG.REPAIR SERVICES Vendor Total': il DEPARTMENT OF 322168 CHEMfTEST REPORT $315.00 10020210-52100 CONTRACTED $1315,00 JUSTICE CRIMINAL INVE SERVICES Vendar Total: $315,Nom' DOUGLAS DV 082818 MILEAGE $247A3 80026400-57100 LEARNING AND $247,43 CRANE REIMBURSEMENT D E VFL OPMEN T NCPA Vendor Total: $247,43 EPIC AVIATION 7113302 JET A FUEL $18,191A9 77725200-58,401 A VIA TION FUEL $18,191,49 LLC 7112492 JET A FUEL $20,928,88 77725200-58401 AVATIONFL(FI. $20,928,88 "I 112;857 JETA FUEL $20,94338 T7725X)0-5PA0I AVO TION FUEL $20,,94338 86 Vendor Total. i;6' List of ClI Nk Presented I. r- Approval on 8/31/201,8 IC2V .. ,. Invoices Is3fis EUREKA, 4452'66 EQUIPMENT $117.09 209822500.551209 EQUP1xM1.'I'tiNT $117.4 OXYGEN CO MAINTENANCE MAINTENANCE& REPAIR Vendor Total:r .. $117`.O1 EUROFIN S L04016373UCMR4WATER $3610.0.1 820127111-521807' CONTRACTED $360,00 EATON SAMPLING SERVICES ANALYTICAL INC L.040125 UCIIMR4'WryATER $680.LX3 820727111-52100 CONTRACTED $6609.010! SAMPLING SERVICES Vendor Total: ..$1,C�209.D07 FEDERAL 6-276-535013 SHIPPING SERVICES $298,12 1001,14&)-541011 POSTAGE $34.,27 EXPRESS 10013400-54101 POSTAGE $37,64 10020210-54101 POS TAG $13.207 1007207210.541071 POSTAGE $2858' 100202101-54 f0 I POSTAGE $28.55 10,02072107 w54101 POSTAGE $28.65 10020210-54101 POSTAGE $42.2'8' 84027225-54100 SUPPLIES $84.84 Vendor'T'otall.. $2518.12 FISHER 229933 COMMUNICATION $22017 107072072101-561207 EC9UIPMENT $2201.17 WIRELESSSVCS EQUIP$IeMISC,.RE MAINTENANCE INC REPAIR Vendor Total .. $'2201.17 FREIGHTOUOTE 60718.550181,2 SHIPPING SERVICES $242A6 840727225-5612'8 EOUI ENT $242.88' COM INC MAINTENANCE REPAIR Vendor Total: GABRIEL.. TA 8113- REIMBURSEMENT- $1,652..40 82072711157100 LEARNING $1,652.40 QUINONE2 12114118 FALL.SEMESTER- DEVELOPMENT CERT BOATER TREATMENT Vendor Total: G IL OTTI 57 4"'0Xs RECYCLED WATER $6,4:31.889.7;2' 12024200-80230 INFRASTRUCTURE.$127„887.81 CONSTRUCTION PROJECT COMPANY INC 82227113-88280 INFRASTRUCTURE $6,533.33 8.3027330-80230 INFRASTT'UC I—URE$1,264,414.4 8 $3027,1307-80)2»307 INFRA S TR03CTURE$5,026,5207.7 6 84027225.8012307 INFRASTRUCTURE $6,533.39 Vendor'Totall. $ ,431,& 7' 87 GRAINGER INC 986697725O UVEA BATH TOWELS, $81.87 1070121210 5410707 SUPPLIES $4',5.88 I...........ist of Checks Presented for ,Appt��oval on 8/31/ 2018 Invoices GRAINGER INC 9866977250 LJVFA BATH TOWELS $91.97 91521400-54100 SUPPLIES $45,99 9867507585 UVEA STATnN $88318 10021210-54100 SUPPLIES $441.59 SUPPLIES 91521400-54100 SUPPLIES $441,59 Vendor Total: GRANITE 1445644 MISC.ROCK ROAD $10517 10024620-5412I PTV'-ASPHALT $105,17 CONSTRUCTION PATCH MATERI CONCRETE COMPANY 1440509 MAF SC.ROCK&ROAD $461.86 10024,620.54121 PW-ASPtIAL T $46185 PATCH MATERI CONCRETE 1439715 MI SC,ROCK&ROAD $574.34 10024620-54121 PW-ASPI-fAL T $574,34 PATCH MATERI CONCRETE 1444661 MISC,ROCK&ROAD $202'.51 84027221-54100 SUPPLIES $202,51 PATCH MATERI Vendor Total: HOME DEPOT 40M557 GRAFFITI REMOVER $1'7.,79 82027111-56300 BUILDING MAINT. $17.79 CREDIT REPAIR SERVICES 4181777 FLAT SCRAPPER, $46,95 84027225-56120 EQUIPMENT $46,95 STEEL EXT POLE MAWTENANCE& REPAIR 1181723 STORAGE BINS,PRO $91,19 84027225-56120 EQUIPMENT $91.19 ORGANIZER MAINTENANCE& REPAIR 0020370 SCREWDRIVER $8,1;6 90000000-23235 MOVIES IN TfIF $8,68 PLAZA 8040,812 CONTRACTOR BAGS $28,27 900(M00-23235 MOVIES IN TI-IE $213,27 PLAZA 12,387 REFUND-RETURN ($14,27)1 10022100-54100 SUPPLIES ($14,27) CAPS 8021372 PIPE CAPS $14.27 10022100-54100 SUPPLIES $14.27 8181823 BRASS CAPS $20.1505 10022100-54100 SUPPLIES $20,56 4033743 NYLON ROPE,QUICK $74,88, 10022300-54100 SUPPLIES $74,88 LINK&SPRINGS 4181778 FLOATING KEY CHAIN $6.47 84027225-641(30) SUPPLIES $647 .......... Vendor Total: $294!79 INTEGRITY 84909 SHREDDING $57,00 10020210-54100 SUPPLIES $213.50 SHRED, SERVICES 20620231-54,100 SUPPLIES $26.50 Vendor Total:-' i';i"0W INTERCOLINTY 6545 REPAIR AG UNIT $257.29 20324100-56300 BUILDING MAINT. $257.29 MECRANICAL& CORP YARD &REPAIR 88 ELECTRICAL INC 6554 SERVICE UPD AC UNIT $545.87 20822500-56300 BUILDING MAIN F. $545,81 &REPAIR Ust of Checks Preserited for Approval on 8/31/ 2,018 Invoices INTERCOUNTY 6531 SERVICE AC UNIT AT $48,8,08 8402'7225-56300 BUILDING MAINT $488«08 MECHANICAL& WWTP &REPAIR ELECTRICAL INC 6527 SERVICE $11(1.00 73022600-56120 EQUIPMENT $110L 00 CONFERENCE MAINTENANCE CENTER UNIT REPAIR Vendor Total:-' INTERSTATE 380034207 BATTERIES $125,06 10022100-56130 EXTERNAL $125,O6 BATTERIES, SERVICES Vendor Total: ;I JASON TA 0412-14I18 TRAVELADVANCE $30,(X) 10020210-57100 LEARNING AND $30,00 CHAPMAN DEVEELOPMENT Vendor Total: y i]6.wo' JUSTIN TR 6/18-22718 TRAVEL $479.91 10021210.57100 LEARNINGAND $239.96 BUCKINGHAM REIMBURSEMENT DEVELOPMENT 915�21400-571(11'? LEARNING AND $239.95 DEVELOPMENT Vendor Total: KATIE MASON TA W12-14/18 TRAVEL ADVANCE $581.85 10020210-57100 1,EARNING AND $581,85 DEVELOPMENT Vendor Total: $,5111'.115'" KENNETH RONK TA 9/11-14/18 TRAVEL ADVANCE $881,79, 77725200-57100 LEARNING AND $881'.,79 DEVELOPMENT Vendor TotaL----i88;,79, KONOCTI RIDGE 608943 PEST C OC NTROL $9&00 10021210-56300 BUILDING MAINT $49.00 CORPORATION SERVICES &REPAIR 91521400-5000 BUILDING MAINT $49.00 &REPAIR 608,590 EXTERMINATION $102.00 100212103-56,300 BUILDING MAINT, $51.00 SERVICES &REPAIR 91521400-56300 BUILDING MAINT $51.00 &REPAIR Vendor Total: KRISTIN 180815 CATERING SERVICES $300,00 73022600-54100 SUPPLIES MAUREEN FOR LEADERSHIP GILMORE Vendor Total: LEAH MENDOZA DVO80318 REIMBURSEMENT- $2,000,00 04427222-52100 CONTRACTED $2,000,00 SEWERAL LATERAL SERVICES Vendor Total: UEBERT 1464538 LEGAL SERVICES® $11Z00 10061M52100 CONTRACTED $11200 CASSIDY PERSONNEL SERVICES WHITMORE 89 1464537 LEGAL SERVICES,, S4,497A1() 10016100-52100 CON7RACrED $4,497,1 1 PERSONNEL SERVICES r. mw um of Checks Presented ��for Approval on 8/ 11/ 2,018 Invoices LIEBERT 1464536 LEGAL.SERVICES,- $6,359,50 10016100-52100 CONTRACTED X 359,50 CASSIDY PERSONNEL. SERVICES WHITMORE Vendor Total: LINDA SANDERS 9W) REIMBURSEMENT- $2,000,00 84427222-52100 CONTRACTED $2,000.00 SEWERAL LATERAL SERVICES Vendor Total: LORA SMITH TR 8113-14/18 TRAVEL $55.(X) 10013400-57100 LEARNING AND $.'55.00 REIMBURSEMENT DEVELOPMENT Vendor Total: i5i0f)' MATT KEIZER TA 979-1m4118 TRAVEL ADVANCE $31'6-50 10023320-57100 LEAN NWG AND $316,50 DEVELOPMENT Vendor Total: MISSOUM TURF 93$2 WHITE ATHLETIC V549.90 90000000-2023'1 COUNTY MENTAL ($2.75) PAINT SPRAY HEALT7-N.5% 9000(X)00-23252 DIS TRIC T(ISE ($0-69) W-LIBRARIES 90000000-23237 DISTRICT USE ($2.75) TAX-MEASURE S 90MXX)a.23028 MEASURE Y ($2.75) DISTRICT TAX 90 00-2:301'3 STATE USE TAX ($39.87) LIABILITY 10022822-54 100 SUPPLIES $48,81 10022822.5410O SUPPLIES $549,90 Venclor Total: 9 N3 NORTH BAY 164 PROFESSIONAL $4,31Z00 10022821-52100 CONTRACTED $4,312,00 PROFESSIONAL OF FICIALS,FOR ADU SERWCES OFFICIALS INC Vendor Total:... ONE TIME PAY DVO82318 REIMBURSEMENT $2%00 69100000-46530 MUSEUM $250.00 VENDOR MUSEUM ROOM MEETING RENTAL RENTALS CANCELLATION DVO,81018 REIMBURSEMENT $100,(X) 10022100-46360 I-MRKS RENTAL. $100.W PARK RENTAL DVO82018 REIMBURSEMENT $300.001 10022100-46350 PLAZA RENTAL. $300.00 ALEX THOMAS RENTAL IDVO82118 REIMBURSEMENT- $79.00 10022856-44915 RECREATION $79.010 ERROR ILIVESCAN PROGRAM INCOME 4,94504 REIMBURSEMENT $,55.00 20513300-5.15210 UTILITIES $55.00 CITATION APPLIED TO UTILITIES 90 61114-5 REIMBURSEMENT $2.87 90100000-10421 UULITY $2,87 UTILITY REFUND RECEIVABLFS CLEARING Li"st of Checks Pivsented for Approval on 8/31/ 2018 Invoices m ONE TIME PAY 119247Emal-5 REIMBURSEMENT $22,31 W)I000()010421 UTILITY $22�31 VENDOR UTILITIES RECEIVABLES CLEARING 1119296-2 REIMBURSEMENT $51,09 9000000-10421 UTILITY $51,09 UITILITIES RECEIVABLES CLEARING 111364-6 REIMBRUSEMENT $13,0.85 90100OW-10421 UTILITY $130,85 UTILITIES RECEIVABLES CLEARING Vendor Total: $1AIT 1.11 PETERSON CAT PCO6,0147686 SEAL 0 RING $951 84027221-56130 EXTERNAL $0.05 SERVICES 84027221.56130 EXTERNAL $9.51 SERVICES 90000000-23028 MEASURE Y ($0,05) DISTRICT TAX Vendor Total; PFM ASSET AUM-100809 FINANCIAL.ADVISORY S4,1101.53 10015100-521W CONTRACTED $4,110.53 MANAGEMENT SERVICES SERVICES LLC Vendor Total: $4,110,53 PG&E CO 3822-9 JUL 18 PACIFIC GAS& $5,203,68 84027225-55200 PG&E 1,179.19 ELECTRIC 10022100-55210 UTILITIES $11'.48 10022300-55210 UTILITIES $31L80 20822500-55210 UTILITIES $88,02 69122700-55210 UTIL.ITIE'S $15,63 70024500-65210 UTILITIES $49,0,58 73022600-55210 UTILITIES $7,85 73022600-55210 UTILITIES $115.63 77725200-5521'0 U TIL)TIE S $42.07 82027111-55210 UTILITIES $3,247.21 84027221-5521'0 UTILITIES $74,22 Van doa r Tota 1: 203"613 QUILL 9275964 14P TONER S338,70 84027225-54100 SUPPLIES $3,38,70 CORPORATION Vendor Total: 336.70* REDWOOD 00%1 '790 CARDLOCK FUEL $891.56 20824300.56210 FUEL&FLUIDS $891,56 COAST FUELS PURCHASES VendorTotal: 91 REGAL PACIFIC 21793 DRIERITE DESICCANT $CA,97 7772,5200-56130 EXTERNAL $64.97 AVIATION FSII DRIER TUBES SERVICES EQUIPMENT INC Vendor Total:..... L ist of Checks Presented for Approval on 8/ 31/ 2018 Invoices REGIONAL 86(k DAVID SP11MAN $250,00 10013400-52100 CONTRACTED $250.00 GOVERNMENT UVSD DEPOSNT! SERVICES SERVICES, AUTHORITY 8740, DAVID SPILLMAN $343,75 10013400-52100 CONTRACTED $343.75 kJVSD DEPOSITI SERVICES Vendor Tota 1 $593,75 RECTA LTD 1:133 OFFICIATING OF $3,0189 00 10022822-52100 CONTRACTED $3,089.0 ADULT SOFTBALL SERVICES Vendor Total: RESPECTECH 36457 PHONE SYSTEM $11250 10021210-55100 7ELEPI-IONE $56,25 SERVICE&LEASE 91521400-,55100 TELERIONE $50.25 Vendor Total. 112.507 RICHARD 22688 EIB 250 VOLT $42,33 64027221-56120 EQUIPMENT $42,33 MARTIN CAPACITOR MAINTENANCE& REPAIR Vendor Total; RINO PACIFIC CL23837 FUEL CARD CHARGES $155.27 8202,7114.56210 FUEL&FLUIDS $83,85 AS,NEEDED 84027221-56210 FUEL &FLOIDS $71.42 Vendor Total.*"if;;'2Y ROCKWELL 1918 VXI 36 PUMP SEAL $6,032.86 84027225,56120 EQUIPMENT $6,032,86 SOLUTIONS INC KTCARTRIDGE MAINTENANCE& REPAIR Vendor Total: RONALD TA W12-14/18 TRAVEL ADVANCE $30,00 10020210-57100, LEARNING AND $3000 DONOLIUE DEVELOPMENT Vendor TotM: i34I."OW ROUND TABLE 02-5061 SLUDGE PRESS DEMO $170A7 84,027225-57100 LEARNING AND $170,87 PIZZA DEVELOPMENT Vendor Total: K87' RYAN PROCESS R1807001 EQUIPMENT $6,667'.3«8 62027111-56120 [EQUIPMENT $6,667,38 INC REPLACEMENT MAIN TENANCE RE-PAIR Vendor Total SAVINGS BANK SEPT 18 LOVERS LANE LOAN $1,945A1 91500000-70103 LOANINTEREST $341.89 OF MENDOCINO PAYMENT COUNTY 91800000-70103 LOAN IN TEREST $797,73 91500000-70201 LOAN PRINCIPAL $241.74' PAYMENT'S 9118(XX)OO-70201 L CAN PRINCIPAL $564,05 92 PAYMENTS Vendor Total: List of Checks Presented for Appt*val an 8/31/ 2018 Invoices SETHSTRADER TA 910-11118 TRAVEL ADVANCE $153.31 20413.1500-57100 LEARNING AND $193.31 DEVELOPMENT Vendor Total: $ ii";,' SONIC NET LLC 11037710 INTERNET SERVICE- $3342 1(W)21210-551(* TELEPHONE $16,71 UVEA 91521400-55100 TELEPHONE, $16.71 Vendor Total:i3i.41' SONOMA STATE O 024073 NWIC MOA PROJECT $75.00 f0023100-52100 CONTRACTED $75.00 UNIVERSITY REVIEW PROGAM SERVICES Vendor Totak i75'"0;0' TAMJ DVO82018 REIMBURSEMENT $108,88 90000000-23226 CONCER7 BARTOLOME1 CONCERT IN PARK SERIES FOOD Vendor Total: if TASC IN1327537 FSA ADMINI FEES $153,75 10016100-52,151 EMPLOYEE $153.75 BENEFIT ADMIN FEES Vendor Total: $1;'i*7;' THE COFFEE 11999 MISC,COFFEE $910.00 10012200-54100 SUPPLIES $90,00 CRITIC INC SUPPLIES AS NEEDE 11907 MISC.COFFEE $45.00 73022600-54100 SUPPLIES $4.5.0:10 SUPPLIES AS NEE 7E Vendor Total:'- I TUFTS 2018-413(11) POLYGRAPH& $350,00 10016100-54161 BACKGROUND& $350,00 POLYGRAPH& INVESTIGAT*N PHYSICALS INVESTIGATION SERVICES 2018-,419(A) POLYGRAPH& $700.00 10020210-52100 CONTRACTED $700.00 INVESTIGATION SERVICES SERVICES Vendor Total: UKIAH PAPER 488058 JANITORIAL&MISC. $78.05 73022600-56300 BUILDING MAINT�, $711,05 SUPPLY SUPPLIES AS &REPAIR 1488634 JANITORIAL,&MISC. $28.93 90000000-23226 CONCERT $28.9"3' SUPPLIES AS SERIES 1488449 JANITORIAL&MISC, $13073 90000000-23226 CONCERT $130,73 SUPPLIES AS SERIES 1487554 JANITORIAL&MISC. $57,85 1002,0210..54201 PRISONER $57.85 SUPPLIES AS EXPENSE 1,48787-1 JANITORIAL&MISC. $230.12 10022100-54100 SUPPLIES $230,12 SUPPLIES AS 1487599 JANITORIAL&MISC $238,09 10022100-54I110 SUPPLIES $238,09 SUPPLIES AS 93 488056 JANITORIAL&MISC $24193 10022100-54100 SUPPLIES $241,53 SUPPLIES AS List of Checks Presented for Approval on 8/ 31/ 2018 Invoicesvu 153hae UKIAH PAPER 488269 JANITORIAL&MiSC, $397.63 100223W-54100 SUPPLIES $397,63 SUPPLY SUPPLIES AS 148132'19 JANITORIAL&MISC $47,80 20413500-54100 SUPPLIES $47.80 SUPPLIES AS 1488425 JANITORIAL&MISC, $7853 73022600-54100 SUPPLIES $7&53 SUPPLIES AS 481529 JANITOMAL&MlSC4 $402.019 73022600-54100 SUPPLIES $402.09 SUPPLIES AS 1487701 JANITORIAL&MISC, $42.32 77725200-54100 SUPPLIES $42,32 SUPPLIES AS 1487515 JANITORIAL&MISC. $ a53 77726200-54100 SUPPLIE',S $96,.53 SUPPLIES AS 1487828 JANITORIAL&MISC, $274.39' 82027111-54100 SUPPLIES $274,39 SUPPLIES,AS Vendor Total; UNITED SITE 1114-6900496 PORTABLE TOILET $433.59 90000000-23'226 CONCERT $433.59 SERVICES RENTAL SERIES 114-7201438 PORTABLE TOILET $433.59 90000000-23226 CONCERT $413159 RENTAL SERIES 114-7139755 PORTABLE TOILET $136,37 80026220-52100 CONTPACTE'D $13637 RENTAL SERVICES Vendor Total: i1,0i013.,55" US POST OFFICE DVO82819 2018 FALL REC GUIDE $2,7'57.55 10022'88-541'00 SUPPLIES $2,76755 POSTAGE Vendor Total: j2,*757,55 VCA ANWAL 448176 ANIMAL CARE- $639,98 10020210-541010 SUPPLIES $639.98 HOSPITALS,INC BUGSY 448323 ANIMAL CARE- $3,757.25 10020210-64100 SUPPLIES $3,757.25 BUGSY VendorTotak' X4,.397.23 VERG11L THOMAS 712718 CHAINSAW REPAIR $90A8 10021210-56120 EQUIPMENT $45,24 MASSEY MAWTENANCE& REPAIR 91521400-56 120 EQUIPMENT $45.24 MAINTENANCE& REPAIR Vendor Totel: W'ESCO 44,340 PRODUCTION OF $5,342.85 10022850 54100 SUPPLIES $5,342.86 GRAPHICS INC RECREATION GUIDE ........... Vendor Total:: $5,34285 WIPF 1'1322 CERTIFIED $2,750.00 10022100,5A100 SUPPLIES $224,17 94 CONSTRUCTION PLAYGROUND LLC SAFETY CH Ust of Checks Presented fur Approval on 8/31/ 2018 Invoices, Lima WIPF 1922 CERT11FIED 2,750 00 1002210a,54100 SUPPLIES $2,525.83' CONSTRUCTION PLAYGROUND LLC SAFETY CH Vendor Totak WYATT 24906800 PARTS&MISC, $20360 10022100-5,4100 SUP'POES $20160 uRRIGATION CO SUPPLIES AS NEED Vendor Tis I: 52bi'C,0' INVOICE $6,6OZ242,.21 TOTAL: 95 Agenda Item No.: 7b MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-464-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Report to Council Regarding the 2018 Conflict of Interest Code Biennial Notice, and Direct the City Clerk to Modify the Conflict of Interest Code per Guidelines Provided by the Fair Political Practices Commission (FPPC.) DEPARTMENT: Clerk/Admin PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1- 2018 Local Agency Biennial Notice Summary: The City Council will receive the 2018 Conflict of Interest Code Biennial Notice, as directed by the Fair Political Practices Commission (FPPC), and consider directing the City Clerk to: file the notice, modify the conflict of interest code per the FPPC guidelines, seek review from the City Attorney, open a public comment period, and schedule a public hearing for consideration of adopting the modified conflict of interest code. Background: The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700). Discussion: The FPPC has prepared a 2018 Local Agency Biennial Notice form for local agencies to complete RECOMMENDED ACTION: Receive the 2018 Conflict of Interest Code Biennial Notice and direct City Clerk to: file the notice, modify the conflict of interest code per the FPPC guidelines, seek review from the City Attorney, provide a 45-day public comment period for the suggested changes, and schedule a public hearing to consider adoption of the modified conflict of interest code. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved. Sjofe SaWg-1 o-m „ City Manager and submit to the code reviewing body, which in this case is the Ukiah City Council, by October 1, 2018. Staff has determined that the following substantial amendments are required: - Add new positions - Revise/update the titles of existing positions - Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions - Add Board and Commission positions that are not already listed The FPPC has provided guidelines to help determine what positions and interests are required on the conflict of interest code, and which are not necessary. The City Clerk will use these guidelines to modify the existing list, then— per FPPC requirements — provide a public comment period for the suggested modifications and schedule a public hearing for adoption of the updated conflict of interest code. The recommended action for this agenda item is to receive the 2018 Conflict of Interest Code Biennial Notice and direct City Clerk to: - File the notice; - Modify the conflict of interest code per the FPPC guidelines; - Seek review from the City Attorney - Provide a 45-day public comment period for the suggested changes; and - Schedule a public hearing to consider adoption of the modified conflict of interest code. 2 2 M ATTACHMENT 1 2018 Local Agency Biennial Notice Name of Agency:City of Ukiah Mailing Address: 300 Seminary Ave Contact Person: Kristine Lawler Phone No. 707-463-6217 klawler@cityofukiah.com None Email: Alternate Email: Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency's code includes disclosure by those agency officials who make or participate in making governmental decisions. This agency has reviewed its conflict of interest code and has determined that (check one BOA: An amendment is required. The following amendments are necessary: (Check all that apply.) 40 Include new positions O Revise disclosure categories 40 Revise the titles of existing positions • Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions • Other (describe) Add Boards and Commissions not already listed. The code is currently under review by the code reviewing body. No amendment is required. (If your code is over five years old, amendments may be necessary.) Verification (to be completed if no amendment is required) This agency's code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302. S00,15r of Chief Executive Officer Date All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2018, or by the date specified by your agency, if earlier, to: City Clerk, 300 Seminary Ave.,Ukiah, CA 95482 PLEASE I . o.ca. ov FPPC Advice: advi p.g,,,,,,,,,,,,,, ov(866.275.3772) ..........................._A. Page 1 of 1 Agenda Item No.: 7c MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-466-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT:Approval of Notice of Completion for North State Street Intersection - Low Gap Road/Brush Street, Storm Drain & Signalization Improvements, Specification No. 17-02. DEPARTMENT: Public Works PREPARED BY: Andrew Stricklin ATTACHMENTS: ATTACHMENT 1- Notice of Completion-Spec 17-02 Summary: Staff is submitting a report to the City Council that recommends accepting the completion of the North State Street Intersection - Low Gap Road/Brush Street, Storm Drain & Signalization Improvements, Specification No. 17-02. Background: The City Council awarded a contract on August 2, 2017, to Granite Construction Company of Ukiah, CA in the amount of$1,627,623.80 with a bid alternate of night work for an additional $100,000 for the subject project for a total initial contract amount of$1,727,623.80. Discussion: The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on July 19, 2018. Contract change order work and revisions to account for RECOMMENDED ACTION: 1. Accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for North State Street Intersection - Low Gap Road/Brush Street, Storm Drain & Signalization Improvements, Specification No. 17-02. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 10024620-$1,216,334.40; 25124210-$26,400.00; 50824220-$106,800.00; 50924220- $481,812.00; 82227113-$48,506.65; 83027330-$406,981.12; 84027221-$39,870.80 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sage Sangiacomo, City Manager;Tim Eriksen Director of Public Works; and Mary Horger, Procurement Manager Approved. Sjofe SeA §j Amo„ City Manager the actual constructed quantities are as follows: 1. Contract Change Order#1 in the amount of$178,965.13 for compliance with necessary ADA upgrades with additional pedestrian access, construction staking, etc. was approved by City Council on March 21, 2018 as agenda item #7d. 2. Contract Change Order#2, in the amount of$176,351 for additional trench work was approved by City Council on May 16, 2018 as agenda item #7d. 3. Contract Change Order#3 (CCO #3), in the amount of$140,131.41, was approved by the Department of Public Works (DPW) as authorized by City of Ukiah Policy Resolution #13 and included Quest Mart sewer lateral work, Quest Mart water service line work, storm drain work, additional street subgrade work on both Brush Street and N. State St., etc. 4. Contract Change Order#4 (CCO #4), in the amount of$16,675.44, was approved by the DPW as authorized by City of Ukiah Policy Resolution #13 and included additional asphalt concrete transition from the new driveway ramp for Quest Mart, remove and replace irrigation lines located in the new ADA curb ramp at Ceja Tire, additional chain link fencing along the south side of Brush Street, etc. Contract work related to the property at the southeast corner of N. State St. and Brush Street was completed per a previously approved agreement between the City and the property owners. Staff is finalizing a separate closing agreement with the property owner of the southeast corner of N. State St. and Brush St. related to the work constructed under this project. The final contract cost, based on actual quantities constructed and the authorized contract change order for increased scope of project per Council and DPW approval, is $2,326,704.08. Final payment of the retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. 2 2 ATTACHMENT "1" Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707)463-6200 No fee pursuant to Government Code 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482-5400. 2. That the nature of the title to the North State Street Intersection - Low Gap Road/Brush Street, Storm Drain & Signalization Improvements, Specification No. 17-02 of all said owners is that of fee simple. 3. That on the 19th day of July, 2018, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Granite Construction Co., 1324 S. State Street, Ukiah, CA 95482. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as stated streets within the City of Ukiah. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date Kristine Lawler, City Clerk Date State of California County of Mendocino 3 Agenda Item No.: 7d MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-472-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT:Approve the Repair and Rebuild of the Wastewater Treatment Plant's Floway 16DKH Vertical Turbine Pump from Weir Floway, Inc. in the Amount of$24,706.64, and Approve the Corresponding Budget Amendment. DEPARTMENT: Water Resources PREPARED BY: Jarod Thiele ATTACHMENTS: ATTACHMENT 1- FLOWAY QUOTE Summary: Council will consider approving the repair and rebuild of the Wastewater Treatment Plant's Floway 16DKH vertical turbine pump from Weir Floway, Inc., in the amount of$24,706.64, and a corresponding budget amendment. Background: In August, the Wastewater Treatment Plant removed from service a Floway 16DKH vertical turbine pump and shipped it to Weir Floway, Inc. for tear-down and inspection, as the pump was in need of maintenance. Discussion: On August 15, 2018, a quote was submitted (please see Attachment 1) uncovering various items that needed addressing, consistent with normal wear and tear for a pump of its age, including complete RECOMMENDED ACTION: Approve the repair and rebuild of the Wastewater Treatment Plant's Floway 16DKH Vertical Turbine Pump from Weir Floway, Inc. in the amount of$24,706.64, and approve the corresponding budget amendment BUDGET AMENDMENT REQUIRED:Yes CURRENT BUDGETAMOUNT: 84027225.80100.15053-$0 PROPOSED BUDGET AMOUNT: 84027225.80100.15053-$24,706.64 FINANCING SOURCE: Wastewater Operating Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: PO 45555 COORDINATED WITH: Dave Kirch, Fleet and Plant Maintenance Supervisor; Sean White, Water Resources Director; Mary Horger, Procurement Manager Approved. --§Ke SaW9-j b-m „ City Manager replacement of the bowl shafts, bearings, and replacement of minor parts including the collets. Cost quoted was $21,706.64. Including the initial tear-down and inspection cost of$1,500.00, and an estimated freight cost of$1,500; the total repair price will be $24,706.64. It is therefore Staffs recommendation to approve the pump repair and rebuild from Weir Floway, Inc. in the amount of$24,706.64. Time is of the essence on the repair, as the estimated turnaround time is 6-8 weeks. 2 2 ATTACHMENT 1 QUOTATION Imm Weir Floway, Inc. 2494 S Railroad Ave Fresno, CA 93706 USA T +1 559 442 4000 F +1 559 442 3098 Bill To: 8266 Ship To: www.global.weir CITY OF UKIAH CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 PLANT RD 300 SEMINARY AVENUE UKIAH CA 95482-6974 UKIAH CA 95482 USA USA Contact: MARY HOGAR Contact: Phone: 707-463-6233 Phone: FAX: 707-463-6234 NO i,. viii/%% E0000161301 NET 30 DAYS 08/15/20 .8 RN IM01 130 DAYS 1) ASSEMBLE PUMP 1 EA $1, 679.00 $1, 679.00 USD ASSEMBLE PUMP 2) PLACEHOLDER—MEG 1 EA $4, 932.00 $4, 932.00 USD BLAST & COAT TO ORIGINAL CO # 14253-5 BLAST & COAT TO ORIGINAL CO# 14253-5 ON HEAD / COL / BOWL / OIL TUBE 4) PLACEHOLDER—MEG 1 EA $752.00 $752.00 USD CHECK ALL SHAFTS FOR STRAIGHTNESS CHECK ALL SHAFTS FOR STRAIGHTNESS AND RECORD 5) 542568-093 1 EA 4 WEEKS $100.00 $100.00 USD COUPLING,SHAFT—THRD-1.50 6) 548021-1145 2 EA STOCK $3.00 $6.00 USD PLUG,PIPE-0.38NC_PUSH—IN TYPE 7) 544752-1046 6 FT STOCK $3.00 $18.00 USD TUBING,RD-0.25x0.030W 8) 101465-3005 4 EA STOCK $3.00 $12.00 USD PLUG PIPE 0.375 NPT SQ HD 9) 544823-3001 2 EA STOCK $10.00 $20.00 USD FITTING STRAIGHT 0.250 OD x 0.125 NPTM Price quoted, based on quantity quoted. International Quotes/Orders: Value Added Tax (VAT) Not Included. 3 Parts Contact Info: Phone: (559)441-4097 Pagel Fax: (559)442-3098 Email: flowayparts@weirminerals.com QUOTATION Imm Weir Floway, Inc. 2494 S Railroad Ave Fresno, CA 93706 USA T +1 559 442 4000 F +1 559 442 3098 Bill To: 8266 Ship To: www.global.weir CITY OF UKIAH CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 PLANT RD 300 SEMINARY AVENUE UKIAH CA 95482-6974 UKIAH CA 95482 USA USA Contact: MARY HOGAR Contact: Phone: 707-463-6233 Phone: FAX: 707-463-6234 NO ,, viii/%% E0000161301 NET 30 DAYS 08/15/20 .8 RN IM01 130 DAYS 10) 101465-1005 2 EA STOCK $3.00 $6.00 USD PLUG PIPE 0.125 NPT SQ HD 11) 101465-2005 1 EA STOCK $3.00 $3.00 USD PLUG PIPE 0.250 NPT SQ HD 12) 101465-4005 1 EA STOCK $3.00 $3.00 USD PLUG PIPE 0.500 NPT SQ HD 13) 100502-107-05 12 EA 2 WEEKS $18.00 $216.00 USD SCREW,CAP,HX-1.00-8NCx2.50 14) 100502-107-10 24 EA 2 WEEKS $28.00 $672.00 USD SCREW,CAP,HX-1.00-8NCx3.75 15) 100892-222 24 EA 3 WEEKS $8.00 $192.00 USD NUT,HX-1.00-8NC 16) 100500-107-10 12 EA STOCK $16.00 $192.00 USD SCREW,CAP,HX-0.88-9NCX3.50 17) 100891-222 12 EA STOCK $6.00 $72.00 USD NUT,HX-0.88-9NC Price quoted, based on quantity quoted. International Quotes/Orders: Value Added Tax (VAT) Not Included. 4 Parts Contact Info: Phone: (559)441-4097 Page 2 Fax: (559)442-3098 Email: flowayparts@weirminerals.com QUOTATION Imm Weir Floway, Inc. 2494 S Railroad Ave Fresno, CA 93706 USA T +1 559 442 4000 F +1 559 442 3098 Bill To: 8266 Ship To: www.global.weir CITY OF UKIAH CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 PLANT RD 300 SEMINARY AVENUE UKIAH CA 95482-6974 UKIAH CA 95482 USA USA Contact: MARY HOGAR Contact: Phone: 707-463-6233 Phone: FAX: 707-463-6234 NO ,, viii/%% E0000161301 NET 30 DAYS 08/15/20 .8 RN IM01 130 DAYS 18) 545735-097-05388 1 EA 3 WEEKS $1,113.00 $1,113.00 USD SHAFT,BOWLI—T—C-169x225x053.88 19) 100496-107-08 12 EA STOCK $13.00 $156.00 USD SCREW,CAP,HX-0.63-11NCx2.75 20) 100889-222 12 EA STOCK $3.00 $36.00 USD NUT,HX-0.63-11NC 21) 545462-1023 1 EA STOCK $920.00 $920.00 USD BEARING TUBE ADPT 1.688 x 2.500 x 3.50 22) 761974-1023 1 EA 5 WEEKS $1,080.00 $1,080.00 USD BEARING THROTTLE 2.250 x 2.938 x 5 23) 304330-1014 1 EA STOCK $3.00 $3.00 USD RING,O-2.125 x 2.500 x 0.188 24) 548303-1067M 1 EA 6 WEEKS $2,575.00 $2,575.00 USD IMPELLER,I6DKH—C—NO TRIM 10.50" DYNAMIC BALANCE 1180 RPM G6.3 STD OF FUSECOAT Price quoted, based on quantity quoted. International Quotes/Orders: Value Added Tax (VAT) Not Included. 5 Parts Contact Info: Phone: (559)441-4097 Page 3 Fax: (559)442-3098 Email: flowayparts@weirminerals.com QUOTATION Imm Weir Floway, Inc. 2494 S Railroad Ave Fresno, CA 93706 USA T +1 559 442 4000 F +1 559 442 3098 Bill To: 8266 Ship To: www.global.weir CITY OF UKIAH CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 PLANT RD 300 SEMINARY AVENUE UKIAH CA 95482-6974 UKIAH CA 95482 USA USA Contact: MARY HOGAR Contact: Phone: 707-463-6233 Phone: FAX: 707-463-6234 NO ,, viii/%% E0000161301 NET 30 DAYS 08/15/20 .8 RN IM01 130 DAYS 25) 541277-097 1 EA 5 WEEKS $114.00 $114.00 USD COLLET,IMP-2.25—STD_15DK,16DK,MK,I8MK 26) 542239-1039 1 EA 2 WEEKS $173.00 $173.00 USD BEARING,SUCTION-2.25x2.75x10.00 27) 541279-097 1 EA STOCK $110.00 $110.00 USD COLLAR,SAND-2.25-3.00-1.38 28) 100611-107-02 2 EA STOCK $3.00 $6.00 USD SCREW,SET—HX-0.25-20NCx0.25—CUP_POINT 29) 7980602MS 1 EA 6 WEEKS $4,438.00 $4,438.00 USD SEAL,JOB CHESTERTON 442 FOR 1.69SHFT 30) 545796-1013 3 EA 2 WEEKS $18.00 $54.00 USD GASKET,FF—I6—TURBx16.53x.03 32) 549673-1013 1 EA STOCK $24.00 $24.00 USD GASKET,FF-12-150#x13.53x.03 33) 548309-261 1 EA 5 WEEKS $397.00 $397.00 USD RING,WEAR,BOWL-09.25x09.63x1.38 WEAR RING FOR BELL Price quoted, based on quantity quoted. International Quotes/Orders: Value Added Tax (VAT) Not Included. 6 Parts Contact Info: Phone: (559)441-4097 Page 4 Fax: (559)442-3098 Email: flowayparts@weirminerals.com QUOTATION Imm Weir Floway, Inc. 2494 S Railroad Ave Fresno, CA 93706 USA T +1 559 442 4000 F +1 559 442 3098 Bill To: 8266 Ship To: www.global.weir CITY OF UKIAH CITY OF UKIAH ATTN: ACCOUNTS PAYABLE 300 PLANT RD 300 SEMINARY AVENUE UKIAH CA 95482-6974 UKIAH CA 95482 USA USA Contact: MARY HOGAR Contact: Phone: 707-463-6233 Phone: FAX: 707-463-6234 i, NO . viii/%% E0000161301 NET 30 DAYS 08/15/20 .8 RN Imol 130 DAYS ************** Notes *************** FOB-FRESNO ORIGINAL SIN 14253-5 REBUILT CO# 81000 ************* End User ************* CITY OF UKIAH WWTP 300 SEMINARY UKIAH CA 95482 USA Sub-Total: $20,074.00 Order Disc (0.00%) : $0.00 (EXTRNL) Sales Tax: $1, 632.64 Freight: $0.00 Misc. Chgs: $0.00 EX-Works Fresno Total: $21,706.64 Please note, your purchase order must include the following: billing address, shipping address, purchase price, tax (if applicable) , payment terms, freight terms, quote number and ship date. PROGRESS PAYMENTS ARE AS FOLLOWS ON ALL ORDERS OF $150k OR MORE: ------------------------------------------------------------------------------------- Orders over $150,000 USD are required to submit a payment for 50% of the order value at time of order placement. The balance will be due net 30 days from shipment pending approval of open account payment terms from Weir Floway, Inc. 's Credit Department. Price quoted, based on quantity quoted. International Quotes/Orders: Value Added Tax (VAT) Not Included. 7 Parts Contact Info: Phone: (559)441-4097 Page 5 Fax: (559)442-3098 Email: flowayparts@weirminerals.com I Weir Floway,Inc. 2494 S Railroad Ave Fresno,CA 93706 USA TERMS AND CONDITIONS OF SALE Weir Floway,Inc.(Seller)has provided a formal written quotation outlining the proposed scope of supply. Our proposal is submitted subject to the following terms. Seller provides this proposal for Buyer's review and to clearly define the Seller's scope,options,pricing,and comments in response to Buyer's request for quotation. Quotations are subject to change without notice,othemse firm for 30 days from date of issuance unless otherwise stipulated by written quotation of Seller.Where projects require approval of test documents(test curves,hydrostatic certifications,etc.)documentation will be submitted and ten(10)days after date of submittal equipment will be:a)shipped or b)invoiced and stored with charge(s)per Item 11,below,with payment due in accordance with Weir Floway standard payment terms or as agreed upon by mutually signed contract. 1. ORDER ACCEPTANCE—Acceptance of Buyer's order is subject to Seller's credit department approval,a signed mutually agreed upon purchase order,and these terms.Any additional or different terms and provisions are expressly rejected by the Seller.Only Seller's contract manager,a vice president,or president can accept an order. If Buyer does not respond to Seller's order acceptance within ten days the order will be processed based on these terms. 2. PRICE—Prices shall be those in effect at time of shipment.All prices Seller's standard design products constructed of standard material are subject to change without notice and all shipments will be invoiced at the price in effect at the time of shipment except for:A)a Buyer's order for immediate shipment postmarked prior to a given price change that is not held for lack of credit approval will be invoiced at the price in effect at the time of postmark,and B)prices negotiated on a firm basis. Prices are for products of Seller's standard design and materials without change. Any requests for a change in material or design are subject to special pricing. Price protection on accessories will be in accordance with that given by the accessory manufacturer. Unless otherwise agreed, prices do not include cost of any testing or test reports,special inspection,documentation(except those normally performed by Seller during the manufacturing process),or the supplying of any drawings or prints except those currently on file at Seller's factory. 3. TAxEs—Unless agreed otherwise,prices do not include taxes or duties of any kind. Sales or other taxes imposed on the sale of goods shall be separately invoiced unless Buyer provides Seller with an acceptable tax exemption certificate. 4. PAYMENT—Payment shall be in US dollars,net-30 days from date of invoice.Overdue amounts shall bear interest at the rate of 10%per annum the highest rate allowed by the applicable law,whichever is less. a. For orders<$150,000 shipped within the United States,terms are net-30 days from date of invoice. b. For orders>$150,000 shipped within the United States: i.15%upon approval of submittals ii.25%upon receipt of major pump materials at factory for production(castings) iii.60%upon shipment and invoice c. For export orders,unless otherwise agreed Buyer must pay in advance or provide an irrevocable letter of credit(LC)with Buyer paying any confirmation charges. An LC must be: i. irrevocable and confirmed by a U.S.Bank, ii.name Seller as the beneficiary, iii.have an expiration date no earlier than 21 days after the last shipment date,and iv.have payment terms at site(for orders<$150,000) Any payment milestones must be incorporated into the LC.Payment shall not be conditioned upon Buyer receiving payment from its customer. Payment is to be made only to Weir Floway,Inc. Prorated payments shall become due from the date on which the Seller is notified of the delay.All orders are subject to approval of Seller's credit department. If,in the sole judgment of Seller,the financial condifion of Buyer at any time does not justify starting or continuing production or shipment on the terms of payment specified herein,Seller may require full or partial payment in advance of production or delivery. Regardless of prices quoted,all orders will be invoiced at established minimum net charge in effect at the time of purchase.Prices may be subject to change should Buyer delay approval of Seller supplied documentation more than 15 working days from date of submittal. When Buyer does not pay in full upon delivery it is buying the goods on credit and is a debtor of Seller. In such cases Buyer authorizes Seller to prepare and/or file and/or add additional information as it becomes available(which Seller in its sole discretion may deem necessary to create and perfect a security interest)including but not limited to a security agreement,initial financing statement,initial financing statement in lieu of a continuation statement,amendments,and continuation statements,by any means authorized by law,whether such law is currently in effect or becomes effective after the execution of this agreement,including electronic filing. Buyer understands and agrees that by signing,it has authenticated this agreement as a record and authorizes Seller to(1)prepare and file such record(s)without the signature of Buyer,(2)file such writing bearing any general,generic or super-generic description of the collateral authorized by the applicable code and(3)file any future records,which shall be deemed authenticated(as defined in the applicable commercial code)by Buyer. 5. COSTS OF COLLECTION—In the event Buyer does not pay as required,Buyer shall pay Seller Seller's reasonable costs of collection including attorney's fees and legal expenses,all of which may be made a part of anyjudgment entered against Buyer. 6. TERMINATION FOR CAUSE—Seller may terminate this Agreement upon written notice if the Buyer has failed to make any payment on the due date and the sum remains outstanding 30 days after Seller has advised Buyer of the default.In the event of termination Buyer shall remain responsible for all outstanding payments and in addition shall pay the Seller for all materials purchased and work performed,but unbilled,as at the date of termination. 7. CHANGES—Seller will not implement any changes in the scope of work unless Buyer and Seller first agree in writing to the details of the change and any resulting price,schedule,or other contractual modifications.The minimum charge for a change will be$100.00 plus the net add or deduct of labor and material. Any change to any law,rule,regulation,order,code,standard or requirement which requires any change hereunder shall entitle Seller to an equitable adjustment in the price and any time for performance. 8. CANCELLATION—Orders shall not be subject to cancellation by Buyer unless agreed to in writing by Seller. 9. TIME—Shipment dates are best estimates only at time of proposal and subject to change based on manufacturing load and sub-supplier schedules at Sellers date of order and/or full release to manufacture. 10. DELIVERY r RISK or LOSS—Delivery takes place when the goods are loaded onto the freight carrier for shipment. Risk of loss transfers to Buyer at that time. Buyer shall inspect shipments upon receipt from carrier and file any damage claim against the carrier.Reimbursement for damaged or lost items must be from carrier to Buyer on the basis of Buyer's claim.With regard to items possibly omitted from a shipment,it shall be Buyer's responsibility to inspect each shipment upon receipt and notify Seller of any claimed omission within ten(10)days of receipt of such shipment. NO CLAIMS FOR OMITTED ITEMS WILL BE ALLOWED AFTER TEN(10)DAYS FROM BUYER'S RECEIPT OF THE SHIPMENT. 11. SHIPMENT—Goods will be shipped EXW Fresno,California(Incoterms 2010). Seller manufactures engineered to order products. Upon completion of manufacturing,unless specifically requested in writing, Seller may make partial shipments.If Buyer does not accept delivery within two(2)weeks of the notification of readiness to ship,Seller will invoice the order and store the goods at Buyer's expense.A storage fee of 1.5%of the PO value per month will be charged and invoiced two(2)weeks after notification of readiness to ship and each month thereafter until delivery.Any and all additional charges due to delays in shipping after notification of readiness to ship will be to Buyer's account.Where projects require approval of test documents(test curves,hydrostatic certifications,etc.)documentation will be submitted and ten(10)days after they are submitted the equipment will be:a)shipped or b)invoiced and stored with charge(s)per this clause,and,unless otherwise agreed,with payment due in accordance with Seller's standard payment terms.Motors,engines and other auxiliary equipment may be shipped and billed separately from the pumps. 12. FORCE MAdEURE—Seller will not be responsible for any failure in performance of any obligations under this agreement caused by circumstances beyond its reasonable control including,without limiting the generality of the foregoing,Acts of God,acts of government or the public enemy,riots,embargoes,strikes or other labor disturbances,supply chain delays,casualties,accidents, or transportation problems.Seller will notify the Buyer in writing of any such cause that would affect its performance. In the event of Force Majeure,the time of performance,shall be extended by a period of time equal to the period of force majeure and its consequences. Notwithstanding,if the Seller's performance is delayed,due to Force Majeure,for a period exceeding sixty(60)days from the mutually agreed upon shipment date,either party will have the right to terminate this agreement,and if Buyer terminates Buyer will pay Seller for substantiated material and labor costs performed up to date of notice. 13. WARRANTY—Seller warrants each good to be free of defects in material and workmanship for a period of one(1)year after the initial operation or eighteen(18)months after date of shipment,whichever is sooner(the"Warranty Period"). Defective product(s)or part(s)shall be returned to the Seller in accordance with the terms of the"RETURN OF EQUIPMENT"section below. Conditions.These warranties and remedies are conditioned upon(a)the proper storage,installation,operation,and maintenance of the goods,(b)the keeping of proper operation and maintenance records during the Warranty Period and providing Seller access to those records,and(c)Buyer not being in default of any payment obligation to Seller.Any modification or repair of any of the goods(other than routine maintenance)not authorized by Seller shall void the warranty. Repairs.When,within the Warranty Period,Seller is given prompt notice of a defect,it shall repair or replace,at its option,the defective part or Good,or re-perform services,provided Buyer provides satisfactory proof to Seller of the defect,including,for well and equipment performance and operations,all relevant data and documentation needed to make an assessment.Seller's sole obligation,and Buyer's sole remedy,shall be this repair,replacement,or re-performance.Buyer must return defective Goods or parts freight prepaid for inspection to an authorized service center designated by Seller. Buyer shall provide access to the items to be repaired or replaced and remove any materials or structures necessary to provide free and clear access,as well as supply any necessary equipment,and bear the costs of access(including removal and replacement of systems,structures or other parts of Buyer's facility),de-installation,decontamination,re-installation,and transportation of Goods to Seller and back to Buyer. Seller will deliver replacements for defective Goods to Buyer prepaid to the delivery destination provided by the original order.Repaired or replaced parts or Goods and re-performed services shall remain under warranty for the unexpired portion of the original Warranty Period as warranty work shall not extend the Warranty Period.All Goods and parts replaced under this limited warranty shall become the property of Seller. If Seller determines that any warranty claim is not,in fact,covered by this limited warranty,Buyer shall pay Seller its then customary charges for its labor,repair,or replacement efforts. Seller may refer the good to a Seller authorized repair facility for assessment and repair.Costs for shipment will be F.O.B.Seller's factory or service facility outlet. Seller will not be responsible for removal or re-installation(push/pull)required for warranty consideration or repair. Revised 5.20.2015 Page 6 UJIM Weir Floway,Inc. 2494 S Railroad Ave Fresno,CA 93706 USA Returns.No equipment shall be returned to Seller without Seller first issuing written returned material authorization(RMA)and shipping instructions.Buyer must pay transportation costs to the Seller and clearly mark each item with the appropriate RMA number.Returned goods are subject to Seller's inspection and acceptance. Authorization will not be given for return of damaged or wom materials,or would in Sellers opinion result in an amount of stock in excess of what Seller normally carnes. For equipment not manufactured by the Seller,credit will only be issued if credit is allowed by the original equipment supplier, in which case credit will be minus all freight and other expenses Seller incurs.The credit will be further reduced by a minimum restocking fee equal to 10%of the price of the returned goods. Exclusions.Seller cannot and will not be responsible for Buyer's system or system requirements not clearly defined prior to order placement The warranty does not apply to a defect caused or contributed to by:(a)abrasive materials,corrosion,lightning,improper voltage supply,mishandling or misapplication,normal wear and tear due to operation or environment,or accident,(b)parts which are normally consumed in operation,or have a normal life shorter than the Warranty Period;(c)alterations or repairs(other than normal and ordinary repairs)carried out without prior written approval of the Contractor;(d) storage,installation,use or maintenance,which is not in accordance with Contractor's instructions or is otherwise improper,use of equipment or parts for a purpose other than that for which they are intended, (e)installation by someone other than,or authorized by,Contractor,(f)use of Goods after Company was aware or should have become aware of a defect,or(g)information,drawings,chart interpretations, technical specifications,or instructions provided by Company to Contractor. Unless Buyer clearly shows that none of the following caused a defect,all warranties are void if. (a) the pump is handling liquids other than clear,fresh non-aerated water at a temperature not exceeding 85 degrees F,or other such liquids and/or temperature contrary to those specified by Seller or as mutually agreed upon in writing between Buyer and Seller. (b) the pump has been handling abrasive material, (c) the pump is slow,due to low voltage or other reason beyond control of Seller, (d) the pump is installed in an area which is not sufficiently straight and plumb and of sufficient diameter to allow the pump to hang free and plumb, (e) the pump is damaged from electrolysis,graphitization,corrosion or erosion, (f) air or vapor is allowed to enter the pump section, (g) parts not furnished by Seller are used in the head,bowl,or column assembly,or (h) a foot valve is used without Seller's consent. Exclusive remedy. THIS ARTICLE PROVIDES THE EXCLUSIVE REMEDIES FOR ALL CLAIMS BASED ON FAILURE OF OR DEFECT IN A GOOD OR SERVICE,WHETHER THE FAILURE OR DEFECT ARISES BEFORE,DURING,OR AFTER THE APPLICABLE WARRANTY PERIOD AND WHETHER A CLAIM,HOWEVER DESCRIBED,IS BASED ON CONTRACT,WARRANTY,INDEMNITY, TORT(INCLUDING NEGLIGENCE),STRICT LIABILITY,OR OTHERWISE,AND IS SUBJECT TO ALL LIMITATIONS OF LIABILITY FOUND IN THESE TERMS AND CONDITIONS.SELLER MAKES NO OTHER WARRANTIES,EXPRESS OR IMPLIED,AND DISCLAIMS ALL IMPLIED WARRANTIES INCLUDING,WITHOUT LIMITATION,ANY WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY,AND ANY IMPLIED WARRANTY THAT COULD ARISE FROM COURSE OF DEALING OR USAGE OF TRADE. SELLER ALSO DISCLAIMS ALL STATUTORY WARRANTIES. Performance guarantees. Unless expressly stated otherwise,performance guarantees are subject to laboratory tests adjusted for field performance. Due to inaccuracies of field testing,if a conflict arises between the results of field testing conducted by or for the user,and laboratory tests corrected for field performance,the latter shall control. No equipment shall be furnished for acceptance based on results of field testing unless such tests procedures are reviewed and approved,in writing,by Seller's authorized engineering personnel.A performance guarantee is void if the pump impellers are trimmed by anyone other than Seller's factory personnel or someone authorized in writing by Seller. Further,any performance guarantee is only for the specified design point and relate only to performance at the fime of installation and startup. All accessories and other equipment not manufactured by Seller are warranted only for the period and to the extent of the original manufacturer's warranty,and shall be subject to all of the terms and conditions of such warranty. 14. INSURANCE—Each parry agrees to maintain insurance in commercially reasonable amounts covering claims of any kind or nature for damage to property or personal injury,including death,made by anyone,arising from activities performed or facilitated by this agreement,whether these activities are performed by that party,its employees,agents,or anyone directly or indirectly engaged or employed by that party or its agents. The price of the goods is based on Buyer not being an additional insured under Seller's policy and Seller not waiving its rights of subrogation. 15. INDEMNITY—Seller shall indemnify,defend and hold Buyer harmless from any claim,cause of action,or liability incurred by Buyer as a result of third party claims for bodily injury,death or damage to tangible property,to the extent caused by Seller's negligence. Seller shall have the sole authority to direct the defense of and settle any indemnified claim. Seller's indemnification is conditioned on Buyer (a)promptly,within the Warranty Period,notifying Seller of any claim,and(b)providing reasonable cooperation in the defense of any claim. 16. LIMITATION OF LIABILITY - NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY, SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,INCIDENTAL,SPECIAL,PUNITIVE,OR OTHER INDIRECT DAMAGES. SELLER'S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR USE OF THE EQUIPMENT SHALL NOT EXCEED THE TOTAL CONTRACT VALUE. THESE LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED ON CONTRACT,TORT,STRICT LIABILITY,OR ANY OTHER THEORY. 17. MISCELLANEOUS a. Assignment.Buyer shall not assign any warranty rights without the Seller's prior written approval. b. Waiver/amendment.Failure of either party to insist on strict compliance with any of the terms,covenants,and conditions of this Agreement shall not be deemed a waiver of such terms,covenants,and conditions or of any similar right or power hereunder at any subsequent time.The failure of Seller to enforce any right Seller may have under the terms and conditions hereof or otherwise shall not constitute a waiver of such right with respect to future occasions for enforcement thereof,nor shall any such failure or failures establish any custom or usage. No alteration or modification of any of the provisions herein shall be binding unless in writing and signed by an executive officer of Seller at its home office in Fresno,California. c. Severability.If any provision of this order/contract shall be declared by any court of competent jurisdiction to be illegal,void,or unenforceable,the other provisions shall not be affected but shall remain in full force and effect. d. Applicable law.These terms are governed and construed in accordance with the laws of the State of California,without regard to its conflict of laws principles.The application of the United Nations Convention on Contracts for the International Sale of Goods is excluded. e. Dispute resolution.Any controversy or claim arising out of or relating to this agreement shall be settled by arbitration in accord with the Commercial Arbitration Rules of the American Arbitration Association,and judgment upon the award rendered by the arbitrator(s)may be entered in any court having jurisdiction. The parties specifically agree that the provisions of Section 1283.05 of the Code of Civil Procedure of the State of California are incorporated into,made a part of,and are applicable to any arbitration where the aggregate amount in controversy exceeds Twenty-Five Thousand Dollars ($25,000.00)exclusive of costs,expenses,and fees. The parties recognize that the resolution of any controversy or claim will necessitate testimony by Seller's engineers,all of whom are employed at Seller's home office in Fresno,California. The parties therefore agree that the most convenient place for arbitration is Fresno County,California,and that any arbitration shall be there. f. Shop drawings.Buyer shall have no right to detailed shop drawings,including,but not limited to,dimensioned machine,casting,and pattern drawings. g. Relationship of parties.In all matters relating to this agreement Buyer and Seller shall not have any right,power or authority to create any obligation,express or implied,on behalf of any other Party. Nothing in this agreement is intended to create or constitute a joint venture,partnership,agency,trust,or other association of any kind between the parties or persons referred to. h. Notices.All notices shall be in writing and shall be delivered personally,by U.S.certified or registered mail,postage prepaid,return receipt requested,or by recognized overnight delivery service. Any notice must be delivered to the respective parties at the respective addresses set forth below their signatures or to such other address as a party specifies in writing.The date of notice shall be deemed to have been made shall be the date of delivery,when delivered personally,on written verification of receipt if delivered by overnight delivery,or the date set forth on the return receipt if sent by certified or registered mail. I. Entire agreement.This purchase order,together with any attached exhibits,constitutes the entire agreement of the parties with respect to its subject matter and merges and supersedes all prior agreements, understandings,negotiations and discussions,representations,warranties,commitments,proposals,offers,contracts,and other writings concerning the subject matter hereof,whether oral or written. 9 Revised 5.20.2015 Page 7 Agenda Item No.: 7e MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-470-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Review Landfill Closure Financial Plan Update DEPARTMENT: Finance PREPARED BY: Daniel Buffalo ATTACHMENTS: Attachment#1- 2016-03 CC Reso- Establishing Funding Closure - Ukiah Solid Waste Disposal.pdf Summary: The City Council will receive an update on the Financial Plan of 2016 to finance closure, post-closure, and a corrective action plan of the Ukiah Landfill. Background: The City Council, at its regularly scheduled meeting of January 6, 2016, considered a strategy to provide funding for the ultimate closure, post closure, and Corrective Action Plan (CAP) reserve of the Ukiah Landfill. The strategy was memorialized in the City Council Resolution No. 2016-03 (Attachment#1). The Resolution directs the Finance Director to present to Council for consideration annually the condition of the financial plan, with any recommended adjustments. Discussion: Costs to conduct closure, post-closure, and prepare a corrective action plan have been adjusted by a inflationary index provided by CalRecycle. In 2017, the estimated cost total was $13.36 million. The adjusted total for 2018 is estimated to be $13.60 million, a 1.8 percent increase. The change in cost due to the annual inflation factor provided by CalRecycle was anticipated in the analysis done by staff in determining a financing strategy for the project, of which revenue factor of$14 per ton tipping fee surcharge at the transfer station was a part. No adjustments to that surcharge or the overall financing strategy are recommended at this RECOMMENDED ACTION: Receive and file update to the Landfill Closure Financial Plan. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen, Public Works Director/City Engineer Approved: Sjofe SaWq—j Amo„ City Manager time. 2 2 Attachment#1 RESOLUTION NO. 2016-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING FINANCIAL MECHANISM FOR FUNDING CLOSURE, POST-CLOSURE MAINTENANCE, AND CORRECTIVE ACTION PLAN FOR CITY OF UKIAH SOLID WASTE DISPOSAL SITE WHEREAS: 1. The City of Ukiah solid waste disposal site ("Landfill") located at 3100 Vichy Springs Road, Mendocino County Assessor Parcel No. 178-130-01), consisting of a landfill footprint of approximately 40 acres, ceased operations and accepting solid waste in September 2001; and 2. Since September 2001, the City has maintained the Landfill, including monitoring wells surrounding the perimeter of the property and a leachate collection system that captures and disposes of leachate through the City's sewer system; and 3. Under applicable provisions of the California Public Resources Code and in Title 27 of the California Code of Regulations ("CCR"), the City is required to adopt a plan for the closure, post- closure maintenance, and corrective actions required for the Landfill; and 4. Pursuant to 27 CCR 21180(a), the City must provide post-closure maintenance and a corrective action plan reserve ("CAP") for a thirty-year period after closure; and 5. The cash collected by the City to provide for Closure, Post-Closure Maintenance, and the CAP reserve are reflected in the City's financial statements as a net position of the disposal site proprietary fund; and 6. The City is scheduled to complete the closure of the landfill ("Closure") in accordance with its approved closure plan in 2016; and 7. Recently, new and more costly regulatory requirements relating to Closure have been imposed by the California state agencies with jurisdiction over the Closure. These additional requirements, including installation of a methane gas collection system, would have been imposed, even if the Closure had occurred prior to the imposition of these new requirements; and 8. The most recent engineer's estimates for Closure, including the gas collection system and other additional requirements, indicate that the net proprietary fund for the Landfill is not sufficient to cover all of the costs of Closure, Post-Closure Maintenance, and to establish a CAP reserve; and 9. The City must provide the funding for Closure, Post-Closure Maintenance, and the CAP reserve; and 10. On January 1, 2017, pursuant to the Amended and Restated Transfer Station Agreement ("Transfer Station Agreement") between the City of Ukiah and Solid Waste Systems, Inc. ("SWS"), dated December 12, 2011, the City is entitled to acquire legal title to the Transfer Station (Transfer Station) located at 3151 Taylor Drive, Ukiah, California, and the City and SWS are obligated to enter a lease under which SWS will continue to operate the transfer station and pay rent ("Transfer Station Rent") to the City for the use of the Transfer Station; and 10. Dedicating Transfer Station Rent to fund C|OSUne. Post-Closure Maintenance, and the Cap Reserve as further provided herein will provide u source ofrevenue tofund those obligations which exceed the disposal site proprietary fund; and 11. Commencing nnJanuary 1. 2O12. the City adopted aCity Surcharge onthe Gate Fee otthe Transfer Station ("Surcharge") to provide a source Of revenue in the Landfill/Solid VVaSt8 Enterprise Fund for C|neuns and Post-Closure K8a|ntenanoe, and the CAP reserve. The Surcharge is currently $2.00 per ton of Solid Waste received at the Transfer Station, The Surcharge is collected by SVVS and remitted to the City. where it is recorded as revenue in the L8ndfi||/So|idVV8Ste Enterprise Fund as Closure and Post-Closure Reserve; and 12. Committing the Surcharge at its CU[[eOt level or any fUiU[e level approved by the City Council will stabilize the Landfi||/So|idVVaete Enterprise Fund, provide a dedicated source of revenue to comply with the City's Closure and Post-Closure Maintenance costs, and the establishment and replenishment Vfthe Cap Reserve; and 13. The combination of the disposal site proprietary fund' Transfer Station Rent, and the Surcharge will provide adequate funding for City's Closure and Post-Closure Maintenance CVStS, and the establishment and replenishment of the Cap Reo8rve, provided hovvever, that an increase in the Surcharge may be necessary once the final Closure costs and the method of financing the City's obligations is determined; NOW. THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as fO||ovve: 1. Transfer Station Rent is hereby ounnrnit[ed to any unfunded Closure cnate. Post-Closure Maintenance costs, and the establishment and replenishment of the CAP reserve. 2. There is hereby established o Transfer Station Rents Special Revenue Fund /SpeC|@| Revenue Fund) for all Transfer Station Rent revenue which fund is established and dedicated to pay for any Closure cOSta. Post-Closure Maintenance c0Sta, and the establishment and replenishment Ofthe CAP reserve. 3. Revenue recorded in the Special Reserve Fund shall be given first preference over other revenue sources. Other than grants, in funding C|OSU[e and Post-Closure Maintenance expenses and CAP reserve requirements that are not funded by the disposal Site proprietary fund. 4. Any Closure and Post-Closure Maintenance expenses and CAP reserve requirements not funded by grante, the disposal site proprietary fund, and the Special Revenue Fund shall be funded bythe Surcharge. 5. The City Finance Director is hereby directed to prepare for City Council the approval m � Financial Plan (Plan) to extinguish infifteen years the estimated unfunded Closure and thirty- year Post-Closure Maintenance COets. and the CAF` reserve rBquirementa. and present the Surcharge tobe applied tVthe Transfer Station Gate Fee commencing ODJanuary 1. 2O17. The revised Surcharge shall be submitted to the City Council for approval no later than October 2016. Thereafter. in September ofeach year. the City Finance Director shall prepare on update Of the P|@O to fund Closure, Post-Closure MaiM[eD8Oco' and CAP requirements. Any recommended increase or decrease in the Surcharge resulting from the annual update of the Plan shall be presented to the City Council for approval in October, and if approved, will be applied to the Transfer Station Gate Fee immediately following January 1et. 4 2 PASSED AND ADOPTED this 6t" day of January 2016, by the following roll call vote: AYES: Councilmember Crane, Mul.heren, Doble, Brown, and Scaimanini, NOES: None ABSTAIN: None ABSENT: None Stephen G. Scalmanini, Mayor ATTEST: Kristine Lawler, City Clerk 3 Agenda Item No.: 11a MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-465-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Continued Public Hearing for the Appeal of Planning Commission Decision to Approve a Major Site Development Permit for the Construction of a 7,500± Square Foot Metal Building to House Support Services for Garton Tractor at 285 Talmage Road. DEPARTMENT: Community De\,elopment PREPARED BY: Craig Schlatter ATTACHMENTS: Attachment 1- Findings for Recommendation#1 Attachment 2- 10-11-17 Staff Report-Garton Tractor.pdf Attachment 3- 10-11-17 Final Findings-Garton Tractor Project Attachment 4- 10-11-17 Final COAs-Garton Tractor Project Attachment 5- 10-23-17 Appeal -Garton Tractor Project.pdf Attachment 6- Map w.RPZ-Original Bldg-Garton Tractor Project Attachment 7-Amended Garton Tractor Project Site Plan.pdf Attachment 8-6-6-18 ASR City Council Public Hearing Attachment 9-6-21-18 City SR to ALUC.pdf Attachment 10-8-3-18 City Attorney Legal Opinion.pdf Attachment 11-8-6-18 and 8-8-18 CalPilots Comments and Staff responses.pdf Attachment 12-8-15-18 CalTrans Comments and 8-16-18 Staff responses.pdf Attachment 13-8-22-18 Planning Commission SR.pdf Attachment 14-ALUC Reso. 2018-0002(Garton) Signed Final.pdf RECOMMENDED ACTION: Staff recommends the City Council approve one of the recommended actions outlined in the Discussion Section of the Agenda Summary Report. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: David Rapport, City Attorney Approved. Sjofe SaWg-1 o-m „ City Manager Attachment 15-9-7-18 CalTrans email.pdf Summary: The Council will continue their consideration of an appeal of the October 11, 2017, Planning Commission's approval of a Major Site Development Permit for the construction of a 7,500± Square Foot Metal Building to house support services for Garton Tractor at 285 Talmage Road. Background: This Background provides a summary of the history, with timeline, since the date of approval of the Major Site Development Permit by the Planning Commission on October 11, 2017. Additional details can be found in associated staff reports, provided as Attachments to this Agenda Summary Report and referenced below. October 11, 2017, Planning Commission Decision and Project Appeal: On October 11, 2017, the Planning Commission considered and unanimously approved a Major Site Development Permit, as conditioned, to allow the construction of a new ±7,500 square foot building for Garton Tractor (the "Project"). Attachment 2 is the Staff Report for the October 11 meeting, Attachment 3 is the Final Findings, and Attachment 4 is the Final Conditions of Approval for the Project. October 23, 2017 Appeal: An appeal of the Planning Commission's approval was received by the City on October 23, 2017, from Councilmember Crane (Attachment 5). Shortly after the appeal was filed and at the request of Staff, a representative (the "Applicant") of the Garton Tractor Project submitted a surveyor's map noting the location of the new 7,500± square foot building. Overlaid on the surveyor's map was the Runway Protection Zone (RPZ) from the Airport Layout Plan of the Ukiah Municipal Airport, and the map showed a corner of the proposed new building located within the RPZ(see the dashed box at the southerly portion of the map in Attachment 6). This was of concern to both the Applicant and Staff, and in response the Applicant submitted an amendment to its Project to reduce the size of the building such that it was located outside the RPZ of the Ukiah Municipal Airport (Attachment 7). The amended project would have the five tractor service bays as originally proposed but eliminate the bay for washing implements. June 6, 2018, City Council Public Hearing: The Ukiah City Council considered the appeal of the Planning Commission's October 11, 2017, decision to approve the Major Site Development for the Garton Tractor Project at their June 6, 2018, regular meeting. A copy of the staff report for the City Council appeal public hearing is included as Attachment 8, and materials for the meeting are located on the City's website, at www.cityofukiah.com/meetings (click on the June 6, 2018, Agenda). At their June 6 meeting, Council voted to continue the public hearing until the following two actions were accomplished: 1) The City is to receive a consistency determination from the Mendocino County Airport Land Use Commission (ALUC) pursuant to staff recommendation number 3 in the Agenda Summary Report; and 2) The Planning Commission is to make a recommendation to the City Council to approve or disapprove the application, after the Planning Commission considers the ALUC determination and any additional information from staff. August 2, 2018, Mendocino County Airport Land Use Commission Meeting and Determination: City Staff and Senior Aviation Planner Maranda Thompson from Mead & Hunt, Inc. ("Mead & Hunt") presented the Garton Tractor Project and associated analysis at the ALUC's August 2 meeting. Included was analysis on the project contained in a technical memorandum written by Mead & Hunt on June 19, 2018 (Attachment 9- see attachment 4 to the document), where Mead & Hunt concludes the Garton Tractor project should be considered acceptable with regard to FAA and CalTrans Handbook standards. Mead & Hunt also noted the Comprehensive Land Use Plan is out of date and amending the plan to remove existing conflicts is a possibility, though may not 2 2 be achievable in a timely manner [(for this project)]. After receiving the presentation from City Staff and Mead & Hunt and considering public comment, the ALUC made a determination that the Garton Tractor project, as amended to be reduced in size such that the entire building would be located outside the Runway Protection Zone and Future Runway Protection Zone of the 2015 Airport Layout Map of the Ukiah Municipal Airport, was not consistent with the 1996 Mendocino County Comprehensive Land Use Plan. The ALUC further acknowledged that the current version of the Plan is out of date and should be updated. August 3, 2018, City Attorney Legal Opinion: A legal opinion issued by City Attorney David Rapport on August 3, 2018 (Attachment 10) determined that due to the ALUC finding the City's Airport Master Plan and Master Plan Map consistent with the County Airport Comprehensive Land Use Plan on June 6, 1996, referrals to the ALUC for consistency determinations are not required by the provisions of the Public Utilities Code requiring Airport Land Use Plans (see Attachment A of the Legal Opinion in Attachment 10 for a copy of the ALUC's 6-6-96 minutes). Summary of Written Comments Received from the California Pilots Association ("CalPilots") and California Department of Transportation ("CalTrans") Division of Aeronautics, with Staff Responses: Written comments were received from CalPilots on August 6, 2018, and August 8, 2018. Written comments were also received via email on August 15, 2018, from the CalTrans Division of Aeronautics. Copies of the complete versions of all comments with Staffs full responses to the comments are contained in Attachment 11 (CalPilots) and Attachment 12 (CalTrans). Additional summaries are also contained in the Staff Report for the Planning Commission's August 22, 2018 meeting, attached as Attachment 13 and available online at www.cityofukiah.com/meetings (click on the Planning Commission tab). 1. CalPilots comment that the Project proponent is disadvantaged because the proponent cannot propose any changes that may mitigate the inconsistency finding. Staff response- At the ALUC's August 2 meeting, City Staff requested findings on behalf of the Project proponent (the Applicant) that may have mitigated the inconsistency finding. The ALUC restated that per the CLUP, no structures are allowed in the A* compatibility zone. The ALUC additionally directed that County Counsel bring back formal language on August 16 stating that the project was inconsistent with the CLUP. No Findings that would have mitigated the inconsistency finding were recommended or discussed by the ALUC. 2. CalPilots comment that the Proposed Use- the Garton Tractor Project- violates the Avigation Easement primarily due to the Project being located in the Runway Protection Zone. Staff Response- The proposed Project, as amended, is not located in the Runway Protection Zone of the Ukiah Municipal Airport. It also falls below the height threshold for the approach surface slope criteria, as explained by Mead & Hunt at the ALUC's August 2 meeting. The amended project was the project reviewed by the ALUC. 3. CalTrans comment that if the ALUC determines that the project is inconsistent with the CLUP, the City must follow the Overrule process outlined in Section 5.5 of the California Land Use Planning Handbook. Staff Response- This comment is mostly addressed in the City Attorney Legal Opinion (Attachment 10). As City staff reads Section 1.3.4 of the California Land Use Planning Handbook it is silent on overrule of specific projects, unless the City's general plan or specific zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan has not been found consistent with the Comprehensive Land Use Plan. Consistency between the two plans was achieved in 1996. August 8, 2018, Planning Commission Meeting: 3 3 Staff made an alternative recommendation that Planning Commission delay their recommendation to City Council regarding the Garton Tractor Project until their next regular meeting of August 22, 2018. The Planning Commission voted unanimously to approve this recommendation. August 16, 2018, ALUC Meeting: The Mendocino County ALUC considered and adopted a Resolution (Attachment 14) of the ALUC by a 4-0 vote, making findings that the Garton Tractor project was inconsistent with the Airport Comprehensive Land Use Plan. The Applicant's agent commented that the location of the amended project was outside the Runway Protection Zone and that they felt the requirements of the avigation easement were met. August 22, 2018, Planning Commission Meeting: Per Council direction, the Planning Commission reviewed the ALUC consistency determination and additional information presented by Staff. By a 4-0 vote with Chair Whetzel abstaining, the Commission voted to move the following actions: 1) Recommendation to City Council to adopt motion to amend the Final Conditions of Approval Project such that the proposed Garton Tractor building is reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport; and 2) Recommendation to City Council that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property outside the Runway Protection Zone, the City is not in a position to prohibit development as required in the A or A* Zones; and 3) Recommendation to City Council to approve the Garton Tractor Project application, subject to the Findings in Attachment 1 (see Attachment 1 of this Agenda Summary Report). The Planning Commission additionally recommended to the City Council, not as part of the motion, that a hold harmless clause be added as a condition of approval for the project and that a standard condition of approval for projects located in compatibility zones of the Ukiah Municipal Airport be considered for future projects. Discussion: Since the date of the Planning Commission meeting, Staff has been working with the CalTrans Division of Aeronautics to ensure any remaining concerns regarding the project are resolved. On August 23, 2018, Staff reached out via phone and email to CalTrans seeking additional comments or a response to the City Attorney legal opinion issued August 3 (Attachment 10). Staff spoke with the CalTrans planner who had issued the comment letter, Ms. Lori Lee, and Ms. Lee requested additional documentation related to the submittal of the packet to the ALUC, which Staff provided. Staff also mentioned the City would be willing to delay the continued City Council public hearing by two weeks for CalTrans to provide a response to the City Attorney's opinion and/or provide additional comments. Ms. Lee expressed appreciation of this opportunity and stated CalTrans would attempt to expedite their review and response. On September 7, Staff received an email (Attachment 15) from the Chief of the CalTrans Division of Aeronautics responding with the original comment that had been submitted on August 15 (Attachment 12). As stated in the Background section above, the principal comment by CalTrans is that the City must follow an Overrule process outlined in Public Utility Code and the California Land Use Planning Handbook. Also as stated above, Staff working with the City Attorney's Office responded to this comment, and the City Attorney provided a legal opinion. As the City Attorney states, "the procedures in Pub. Util. Code Section 21676 requiring referral to the ALUC and allowing the local jurisdiction to overrule the Commission by a 2/3 vote based on specific findings only applies to the adoption or amendment of a general plan or zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan." 4 4 Staff requested an opinion from Mead & Hunt on the Overrule provision. A senior aviation planner for Mead & Hunt stated that the Overrule provision has long been a gray area and is a legal issue for which others have sought clarification. The aviation planner also stated CalTrans had a large list of other such legal interpretations. The City Attorney also further analyzed the overrule provision and advises the August 3 opinion (Attachment 10) should be considered in light of the recent decision in Dryden Oaks, LLC v. San Diego County Regional Airport Authority (2017 CA 4th) 16 Cal. App. 5th 383, 389 ("Dryden Oaks"). In that case the San Diego Regional Airport Authority ("Authority") found that the construction of a 29,000 sq. ft. industrial building on a lot"located within the 75 CNEL zone of the McClellan-Palomar Airport" was not compatible with the 1994 comprehensive land use plan for the airport, a predecessor plan to the Airport Comprehensive Land Use Plan. The City of San Diego overruled the Authority's compatibility determination using the procedure in Public Utilities Code ("PUC") Section 21676, which includes 45 days' prior notice to the Authority and the CalTrans Division of Aeronautics and passage of the decision to override by a 2/3 vote of the City Council, after making specified findings. While this case did not explain why Section 21676, which refers exclusively to general plan and zoning code adoptions or amendments, applies to a City's decision on an application for the approval of an individual project, the opinion did not criticize or object to applying the statutory procedure to overruling an ALUC compatibility determination on the specific permit application and relied on it in deciding that the City had the final decision on how the property could be used. This decision supports following that procedure before deciding whether to overrule the ALUC determination that the Graton Tractor project is inconsistent with the County CLUP. Dryden Oaks has additional significance for the decision whether or not to overturn the ALUC consistency determination. In that case, the property owner sued the Authority and San Diego County. He claimed that the adoption of the Airport Land Use Plan that made his project inconsistent together with the determination that his project was inconsistent with the plan inversely condemned his property and constituted a regulatory taking of his property under the 5th Amendment of the U.S. Constitution. The court of appeal rejected his claim, holding that the county adoption of the plan and its determination that the project was not consistent with the plan was not the final decision affecting the value of the property. Since the City had authority to overrule the Authority's determination under PUC § 21676, the City was the final decision-maker; not the County ALUC. If the city did not overrule the Airport Land Use Plan consistency determination and did not issue the permit, that would represent a final land use decision for purposes of stating a regulatory taking claim. In this case, the proposed project will be constructed outside the RPZ and will not conflict with the City's avigation easement on the property. The County ALUC decision effectively prohibits the property owner from constructing any structure on the property. If not overruled by the City, that decision will become a final zoning decision by the City for purposes of filing a regulatory taking claim. This potential liability should be considered, if the City Council has a reasonable basis upon which to make the findings required by PUC Section 21676. Finally, Dryden Oaks noted that the City of San Diego included as a condition for granting the permits that each permit contain an indemnification clause in which the property owner agreed to hold the City harmless from all liabilities arising out of the approval, development and operation of the project and to execute "a Hold Harmless Agreement regarding aircraft operations and aircraft noise prior to issuance of grading or building permits" to be "reviewed and approved by the City Attorney." Such a condition could be imposed on this and future projects within airport compatibility zones. The City Attorney advises that while Dryden Oaks did not specifically address or decide that a city must follow the procedure in PUC §21676 in order to override an ALUC consistency determination for individual projects, its decision suggests that it assumed that the statute applies to such decisions. For that reason, in the City Attorney's opinion, the prudent course of action would be to follow that procedure, if the City Council wants to consider overruling the ALUC's consistency determination. This would be Recommendation#3 from the below list. In light of the research done on this project and related airport land use planning legal research, Staff 5 5 recommends Council approve one of the following actions: Recommendation#1: A) Adopt a motion to amend the Final Conditions of Approval Project such that the proposed Garton Tractor building is reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport; and B) adopt finding that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property outside the Runway Protection Zone, the City is not in a position to prohibit development as required in the A or A* Zones; and C) include as a condition of project approval that the project applicant, the property owner or any other person or entity relying on the permit hold harmless, indemnify and defend the City from all expenses, claims or liabilities arising out of the approval, development and operation of the building constructed as authorized by the permit and execute a Hold Harmless Agreement regarding aircraft operations and aircraft noise prior to issuance of grading or building permits to be "reviewed and approved by the City Attorney; and D) approve the Garton Tractor Project application, subject to the Findings in Attachment 1. -Or- Recommendation#2: Overturn the Planning Commission's approval of the Major Site Development Permit and deny approval of the Project. -Or- Recommendation#3: A) Adopt a motion to amend the Final Conditions of Approval Project such that the proposed Garton Tractor building is reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport; and B) adopt finding that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property outside the Runway Protection Zone, the City is not in a position to prohibit development as required in the A or A* Zones, and C) approve motion that the proposed Project be subject to the Overrule process, as described in the California Airport Land Use Planning Handbook; and D) direct Staff and the City Attorney to prepare a proposed overrule decision, with specific findings; and E) direct that Staff send a copy of the proposed overrule decision with accompanying specific findings to the California Department of Transportation, Division of Aeronautics at least 45 days prior to scheduling a public hearing in front of City Council to make a decision to overrule or not overrule the consistency determination decision of the Mendocino County Airport Land Use Commission; and F) schedule a public hearing for City Council to make a decision to overrule or not overrule the decision of the Mendocino County Airport Land Use Commission upon expiration of the 45-day period; and G) if deciding to overrule the decision of the Airport Land Use Commission, City Council to approve actions listed in Recommendation #1. 6 6 I ATTACHMENT 1 2 3 4 FINDINGS TO APPROVE THE GARTON TRACTOR PROJECT APPLICATION 5 MAJOR SITE DEVELOPMENT PERMIT 6 285 TALMAGE ROAD; APN 003-230-34 7 FILE NO.: 2789 8 9 10 Recommendation to the City Council for the Approval of the Garton Tractor Project 11 Application (Major Site Development Permit). The Community Development Department and 12 Planning Commission's recommendation to the City Council of approval of the Garton Tractor 13 Project is based in part on the following findings. The findings are supported by and based on 14 information contained in the staff report, the application materials and documentation, and the 15 public record. 16 17 1. By reducing the Project's building size such that if is not in the Runway Protection Zone of 18 the Ukiah Municipal Airport, the Project will not create undue hazards to flight as determined 19 by the Federal Aviation Administration; and 20 21 2. The proposed Project will minimize the public's exposure to excessive noise and safety 22 hazards associated with airport operations. 23 Findings Major Site Development Permit 7 Garton Tractor File No: 2789-SDP-PC 1 ATTACHMENT 2 AGENDA ITEM NO. 6A "� U49d1 Department of Community Development and Planning 300 Seminary Ave. Ukiah, CA 95482 panning@cityofukiah.com City of Ukiah DATE: October 11, 2017 TO: Planning Commission FROM: Adele Phillips, Associate Planner SUBJECT: Request for Review and Recommendation regarding a Major Site Development Permit to allow the construction of a 7,500± sf metal building to provide a tractor wash bay and 5 service bays. APN: 003-230-34. File No.: 2789 SUMMARY OWNERS: Pauline Ruddick 2201 Ruddick Cunningham Rd. Ukiah CA 95482 APPLICANT: Garton Tractor 285 Talmage Rd. Ukiah CA 95482 AGENT: L. S. Mitchell Architect, Inc. 135 W Gobbi St., Suite 203 Ukiah CA 95482 REQUEST: Major Site Development Permit to allow the construction of a 7,500± sf metal building to provide a tractor wash bay and 5 service bays at an existing agricultural implement dealership. DATE DEEMED COMPLETE: September 14, 2017 LOCATION: ±800 ft east of the intersection of Talmage Road and South State Street, lying on the south side of Talmage Road. Address: APN: 003-230-34. TOTAL ACREAGE: ±2.3 A GENERAL PLAN: Industrial (1) ZONING DISTRICT: Manufacturing (M) ENVIRONMENTAL Exempt, pursuant to CEQA Guidelines §15303(c), Class 3, DETERMINATION: New Construction or Conversion of Small Structures RECOMMENDATION: Conditional Approval 8 STAFF PLANNER: Adele Phillips PROJECT DESCRIPTION An application has been received from Garton Tractor--an agricultural implement sales, service, and repair business--for the construction of a new±7,500 sf metal building to service equipment. The new building will comprise 5 service bays to support tractor finish assembly, service and repair, and detailing. A sixth bay will allow for the washing of the implements. The building will be a pale olive to match the existing structure. Two shipping containers and an existing ±800 sf metal building will be removed. No new landscaping is proposed by the project, nor additional parking. No additional signage is proposed as part of this development. Nominal, dark-sky friendly lighting will be added above the service bay numbers, as depicted in building elevations. Setting. The subject property is on the south side of Talmage Road, 700±ft east of its intersection with South State Street. The site carries a General Plan Land Use designation of Industrial (1), is zoned Manufacturing (M), and comprises 2.36± A. A flag lot, the property also connects to and is visible from Hastings Avenue/Airport Road to the south, although access to Hastings Ave. is gated and used intermittently by Garton Tractor staff. Including the proposed structure, total lot coverage by structures is ±1 5%. Parking and storage of sales goods accounts for an additional ±84% of lot coverage. Figure 1. General Plan Land Use Category '01111 un JJ P ENEIRAL PLA LDR, RR C 0 V "I M REC-, MPA, Staff Report Major Site Development Permit Garton Tractor File No: 2789-SDP-PC 2 Figure 2. Zoning Designation NONE% w � LM ,V�� A .rte r-- .... ._. r ZONING ► GUI �� w w DC DC Cll C2 w w IP'F IP'D-Raesidentiall FD-Cornmercial � M R11 R�'lI H Figure 3. Aerial View .1 Staff Report Major Site Development Permit Garton Tractor O File No: 2789-SDP-PC 3 The following land use designations, zoning designations, and uses currently surround the subject property. The Ukiah Municipal Airport is located to the south and west, Mendocino County Farm Supply is located to the east, with a small engine repair and junk yard to the north. Adjoining parcels to the west are in the Runway Protection Zone (Zone A) of the Airport Master Plan and are vacant. ZONE: GENERAL PLAN: USE: NORTH Manufacturing (M) Industrial (1) Retail / Storage EAST Manufacturing (M) Industrial (1) Retail SOUTH Public Facility (PF) Public (P) Storage/Airport WEST Public Facility (PF) Public (P) Vacant ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------= Background. Current development on the subject property was constructed in 1987 and 1990, as allowed by Use Permit 87-70 for the construction of a 4,500 sf main structure for use as a tractor and implement dealership. Site Development Permit 90-34 allowed for a 1,400 sf addition to aforementioned structure. STAFF ANALYSIS Agency Comments. The proposed Site Development Permit has been reviewed by the Building Official, Public Works Division, Ukiah Valley Fire Department, and Ukiah Electric Utility. Comments received from agencies have been incorporated into the site design and the conditions of approval as appropriate. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ; Agency Response Response Date Ukiah Valley Fire District No Comment June 2, 2017 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- City of Ukiah Public Works Conditions June 12, 2017 August 17, 2017 I City of Ukiah Electrical Utility Conditions June 6, 2017 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- City of Ukiah Building OfficialConditions June 12, 2017 =---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- General Plan Consistency. The General Plan Land Use designation of the subject property is Industrial (1). Industrial areas are intended to support manufacturing and major employment centers, and where public facilities and services exist. Per the General Plan requirements in Industrial areas, paved access to development is required, as is design review. The Design Review Board (DRB) reviewed the project on August 3, 2017, for compliance with the City of Ukiah's Design Guidelines and found the project to be appropriately designed for the proposed use and location. Zoning Consistency. The zoning of the subject property is Manufacturing (M). The current use was permitted under Use Permit 87-70, and the proposed development meets the criteria of the M zoning district. Parking. The project does not propose any changes to the current parking lot configuration, nor does the proposed project trigger an increase in required parking. However, the project does Staff Report Major Site Development Permit Garton Tractor 11 File No: 2789-SDP-PC 4 propose that 16 existing parking spaces be used for inventory storage. In order to assess the minimum number of parking spaces required for staff and customers, the following criteria from the Ukiah Municipal Code (UMC) Off-Street Parking and Loading Chapter were used. UMC §9198(G)(1) states: "Industrial Uses Of All Types Except A Building Used Exclusively For Warehouse Purposes: One parking space for each employee on the maximum shift, plus required space for any office area [see §9198(6)(1) below], plus a minimum of two (2) spaces for customer parking plus one space for each vehicle operated from or on the site. In no case shall the number of on site parking spaces be less than subsection G2 of this section." UMC §9198(8)(1) states: "Retail Stores, Offices, Commercial Banks, Savings And Loan Offices, Food Stores, Drugstores, Appliance Repair Shops, And Similar Uses: One parking space for each two hundred fifty(250) square feet of gross leasable space except within the city of Ukiah parking district no. 1 boundaries where the requirement is one parking space for each three hundred fifty(350) square feet of net leasable space..." The total site comprises ±1100 sf of office space, and 14 employees. Therefor a minimum of 21 parking spaces is required. The project designed demonstrates the ability of the property to provide 21 parking spaces for employees, customers, and vehicles operated from or on the site. These 21 spaces may not be used for inventory storage. Airport Compatibility. Per the Ukiah Municipal Airport Master Plan ("Airport Plan"), the subject property is in Airport Compatibility Zone A. This zone comprises land within the Runway Protection Zone (RPZ), or that is within the Building Restriction Line, or, is privately owned and exists under the approach slopes (as is the case with the subject property). Building Height and Siting. Height is limited by the Approach Surface, measured at a slope of 34:1, and which commences ±1000 ft south of the proposed building site. Per the Approach Surface criteria, the maximum allowable building height at the southern end of the proposed building site is 29.4 ft. The maximum height of the proposed structure is 21 ft 8 in, and meets the Approach Surface criteria. All other development on the site exists north of the proposed structure and conforms with the Approach Surface height criteria. Density. Zone A allows 10 persons per acre, and this density is intended as a general planning guideline to aid in determining the acceptability of a proposed land use. Per the land use compatibility plan, the project should not attract more than the indicated number of people per acre at any time. This figure should include all individuals who may be on the property, such as customers and employees. The ±2.3 A site can accommodate 23 persons on site per the Airport Plan criteria, and the business employs 14 currently, which leaves room for customers as well. Open Space. Open land requirements are intended to be applied with respect to the entire zone, and per the Airport Plan, "All Remaining [Open Land is] Required" in Zone A. A large portion of Zone A is owned by the City of Ukiah and is designated as permanent open land. The Project will replace 3 existing small structures and is within the existing pattern and bounds of Staff Report Major Site Development Permit Garton Tractor 2 File No: 2789-SDP-PC 5 development. For these reasons Staff interpret the building to have a less than significant impact on the Zone A open space. The aggregate amount of open land remaining in Zone A meets the intent of the Airport Plan. ENVIRONMENTAL REVIEW The proposed project is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines §15303(c) Class 3, New Construction or Conversion of Small Structures, which allows, "...commercial buildings not exceeding 10,000 square feet in floor area on sites zoned for such use, if not involving the use of significant amounts of hazardous substances where all necessary public services and facilities are available and the surrounding areas is not environmentally sensitive." REVIEW PROCESS Decision Timeline. The proposed project is subject to the requirements of the Permit Streamlining Act (PSA). The PSA requires that a decision be made on the project within 60 days of the application being deemed complete. This application was submitted to the Department of Planning and Community Development on May 30, 2017, and was deemed complete on September 14, 2017. As such, a decision must be made on the project no later than November 14, 2017. The applicant may request a onetime extension of the decision timeline. Public Notice. Notice of the Public Hearing was provided in the following manner: ■ published in the Ukiah Daily Journal October 1, 2017 ■ posted on the Project site October 2, 2017 ■ posted at the Civic Center (glass case) 72 hours prior to hearing ■ mailed to property owners within 300 feet of the parcels included in the Project on September 27, 2017 As of the writing of this staff report, no correspondence had been received as a result of the public notice. RECOMMENDATION Staff recommends Planning Commission 1) conduct a public hearing; 2) adopt the findings; and, 3) conditionally approve the Site Development Permit for the project, based on the facts and findings contained within the staff report and supporting documents. ATTACHMENTS 1. Application 2. Draft Findings of Approval 3. Draft Conditions of Approval 4. Ukiah Municipal Airport Master Plan Compatibility Zoning Map July 1996 Staff Report Major Site Development Permit Garton Tractor 13 File No: 2789-SDP-PC 6 ATTACHMENT 3 1 2 3 4 FINDINGS TO ADOPT A MAJOR SITE DEVELOPMENT PERMIT 5 GARTON TRACTOR 6 285 TALMAGE ROAD; APN 003-230-34 7 FILE NO.: 2789 8 9 10 Recommendation for the Approval of the Major Site Development Permit. The Planning 11 Department's recommendation for conditional approval of Major Site Development Permit for 12 the construction of a 7,500± sf metal building at an existing farm implement dealership 13 ("Project"), is based in part on the following findings. The findings are supported by and based 14 on information contained in the staff report, the application materials and documentation, and 15 the public record. 16 17 1. The Project, as conditioned, is consistent with the goals and policies of the General 18 Plan, as described in the staff report. 2. The location, size, and intensity of the proposed 19 project will not create a hazardous or inconvenient vehicular or pedestrian traffic pattern. 20 21 2. The accessibility of off-street parking areas and the relation of parking areas with respect 22 to traffic on adjacent streets will not create a hazardous or inconvenient condition to 23 adjacent or surrounding uses. 24 25 3. Sufficient landscaped areas have been reserved for purposes of separating or screening 26 the proposed structure(s) from the street and adjoining building sites, and breaking up 27 and screening large expanses of paved areas. 28 29 4. The Project will not restrict or cut out light and air on the property, or on the property in 30 the neighborhood; nor will it hinder the development or use of buildings in the 31 neighborhood, or impair the value thereof. 32 33 5. The Project will not have a substantial detrimental impact on the character or value of an 34 adjacent residential zoning district. 35 36 6. The Project will not excessively damage or destroy natural features, including trees, 37 shrubs, creeks, and the natural grade of the site. 38 39 7. There is sufficient variety, creativity, and articulation to the architecture and design of the 40 structure(s) and grounds to avoid monotony and/or a box-like uninteresting external 41 appearance, as determined by the Design Review Board. 42 43 Notice of the Public Hearing was provided in the following manner: 44 ■ published in the Ukiah Daily Journal October 1, 2017 45 ■ posted on the Project site October 2, 2017 46 ■ posted at the Civic Center (glass case) 72 hours prior to hearing 47 ■ mailed to property owners within 300 feet of the parcels included in the Project 48 on September 27, 2017. Findings Major Site Development Permit 14 Garton Tractor File No: 2789-SDP-PC 1 ATTACHMENT 4 1 2 3 4 CONDITIONS OF APPROVAL 5 TO ADOPT A MAJOR SITE DEVELOPMENT PERMIT 6 GARTON TRACTOR 7 285 TALMAGE ROAD; APN 003-230-34 8 FILE NO.: 2789 9 10 11 The following Conditions of Approval shall be made a permanent part of Major Site 12 Development Permit No. 2789, shall remain in force regardless of property ownership, and shall 13 be implemented in order for this entitlement to remain valid. 14 15 Approved Project Description. The project comprises the construction of a 7,500± sf metal 16 building to provide a tractor wash bay and 5 service bays at 285 Talmage Road. APN 003-230- 17 34. 18 19 STANDARD CONDITIONS OF APPROVAL 20 21 1. Approval is granted for the subject project as described in the project description and 22 associated materials submitted to the Community Development Department and site 23 plan date stamped September 14, 2017. 24 25 2. Plans submitted for building permit shall be in substantial conformance with the plans 26 conditionally approved by the Planning Commission. 27 28 3. Signs require application for and approval of a Sign Permit from the Planning and 29 Community Development Department. 30 31 4. Construction hours 7:00 a.m. to 7:00 p.m. Monday through Friday. Saturday 9:00 a.m. 32 to 4:00 p.m., unless specifically approved by the Public Works Director. Construction is 33 prohibited on Sundays and holidays recognized by the City of Ukiah, unless approved by 34 the Public Works Director. Interior construction is exempt from these hours provided 35 that construction noise is not audible at the project property lines. 36 37 5. On plans submitted for building permit these conditions of approval shall be included as 38 notes on the first sheet. 39 40 6. This Site Development Permit can be revoked through the City's revocation process if 41 the approved project related to this Permit is not being conducted in compliance with 42 these stipulations and conditions of approval; or if the project is not established within 43 two years of the effective date of this approval; or if the established use for which the 44 permit was granted has ceased or has been suspended for 24 consecutive months. 45 46 7. This approval is not effective until the 10-day appeal period applicable to this Site 47 Development Permit has expired without the filing of a timely appeal. If a timely appeal is 48 filed, the project is subject to the outcome of the appeal and shall be revised as 49 necessary to comply with any modifications, conditions, or requirements that were 50 imposed as part of the appeal. Conditions of Approval Major Site Development Permit 15 Garton Tractor File No: 2789-SDP-PC 1 1 2 8. No permit or entitlement shall be deemed effective unless and until all fees and charges 3 applicable to this application and these conditions of approval have been paid in full. 4 5 9. The property owner shall obtain and maintain any permit or approval required by law, 6 regulation, specification or ordinance of the City of Ukiah and other Local, State, or 7 Federal agencies as applicable. All construction shall comply with all fire, building, 8 electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect 9 at the time the Building Permit is approved and issued. 10 11 10. A copy of all conditions of this Site Development shall be provided to and be binding 12 upon any future purchaser, tenant, or other party of interest. 13 14 11. This approval is contingent upon agreement of the applicant and property owner and 15 their agents, successors and heirs to defend, indemnify, release and hold harmless the 16 City, its agents, officers, attorneys, employees, boards and commissions from any claim, 17 action or proceeding brought against any of the foregoing individuals or entities, the 18 purpose of which is to attack, set aside, void or annul the approval of this application. 19 This indemnification shall include, but not be limited to, damages, costs, expenses, 20 attorney fees or expert witness fees that may be asserted by any person or entity, 21 including the applicant, arising out of or in connection with the City's action on this 22 application, whether or not there is concurrent passive or active negligence on the part 23 of the City. If, for any reason any portion of this indemnification agreement is held to be 24 void or unenforceable by a court of competent jurisdiction, the remainder of the 25 agreement shall remain in full force and effect. 26 27 12. Use of the facility shall not commence until all permits required for the approved use, 28 including but not limited to business license, building permit, or other have been applied 29 for and issued/finaled. 30 31 13. In addition to any other condition imposed, any construction shall comply with all 32 building, fire, electric, plumbing, occupancy, and structural laws, regulations and 33 ordinances in effect at the time the Building Permit is approved and issued. 34 35 36 SPECIAL CONDITIONS OF APPROVAL 37 38 14. All exterior lighting shall be compliant with International Dark Sky standards: lighting 39 must be shielded and downcast, and not have a Correlated Color Temperature (CCT) 40 greater than 3000K. 41 42 15. Owner/Applicant shall maintain the 21 parking spaces identified on the site plan date 43 stamped September 14, 2017, for staff and customer parking only, and not for retail 44 display. No inventory shall be allowed to encroach into the ADA parking spaces. 45 46 16. Existing sewer laterals planned to be utilized as part of this project shall be cleaned and 47 tested, and repaired or replaced if required. 48 17. Sewer connection shall be limited to domestic discharge. Sewer connection fees shall 49 be paid at the time of building permit issuance. Conditions of Approval Major Site Development Permit 16 Garton Tractor File No: 2789-SDP-PC 2 1 18. Applicant shall upgrade existing sidewalk along the subject property frontages (Talmage 2 Road and Hastings Road) to meet ADA requirements, including at all existing driveway 3 approaches and the curb ramp. The connection to Hastings Road shall include an ADA 4 driveway approach and be paved a minimum of 20 feet behind the driveway apron. 5 19. All work within the public right-of-way shall be performed by a licensed and properly 6 insured contractor. The contractor shall obtain an encroachment permit for work within 7 this area or otherwise affecting this area. Encroachment permit fee shall be $45 plus 3% 8 of estimated construction costs 9 20. All driveway and parking areas shall be paved with asphaltic concrete, concrete, or other 10 alternative surfacing, subject to approval by the City Engineer. Note that equipment 11 storage areas or secondary access will not require paving. 12 21. Should improvements exceed 10,000 square feet of new or replaced impervious surface, 13 post-construction storm water mitigation measures may be required. 14 22. Prior to issuance of building permit, all future site improvements shall be submitted to the 15 Electric Utility Department for review and comment. There is an existing 200A Service 16 Panel that feeds the existing shop. Applicant/Owner shall determine estimated power 17 demand load/kVA and load calculation information of the additional footage and/or 18 proposed service panel/project. 19 20 23. Any fees associated with the addition or replacement of any existing or upgraded 21 electrical facilities (such as transformers or secondary conductors) to the proposed 22 building site at 285 Talmage Road will be the responsibility of the Applicant/Owner. 23 24 24. Prior to Final of building permit, an a Avigation Easement shall be recorded per the 25 requirements of the Mendocino County Airport Comprehensive Land Use Master Plan, 26 and copy of this recorded easement provided to the Community Development and 27 Planning Department. Conditions of Approval Major Site Development Permit 17 Garton Tractor File No: 2789-SDP-PC 3 ATTACHMENT 5 co Douglas F. Crane 1295 Yokayo Court Ukiah, CA 95482 October 23, 2017OCT2 r s Mr. Sage Sangiacomo, City Manager 1 City of Ukiah 300 Seminary Ave Ukiah, CA 95482 Dear Mr. S giacoo: Questions have arisen concerning the substance of the decision and the process used to reach the decision by the Planning Commission to issue a Major Site Development Permit for the Graton Tractor project. I am filing this appeal of the Planning Commission decision to give the City Council, as the City's elected representatives, the opportunity to review these matters and make the final decision. Respectfully submitted, C� Douglas F. Crane Ukiah City Councilman rn �o N v� g 0.v i O O w x V H H a 04 twA to 14, aae7 srra7 { R9 { ai \ { { { { { { � a i fit z � � ! 4 fin ;;�I „!;�.✓ r% w'w. f.� . '� '� „r,'� „f„ .� ,r,,,,.,/ri/i/r r �'r,,,,,;'„` '.., , rJ%/ri 7��/%9;' %nr✓rr f �//,. r �% I1� ;,, ,;r�o-„�~ma� ,” ;,:/i/!i//i/ rj ri,� ;,; r J rr✓ r/r�1�/ii 1�I�i�� r / � i r / .�� °��/rJ,� ,,,;,'�,,; f ✓ �.: t r. 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H Q H I z g, *,, a c 1 <�' —ss- 1 �w $ sss tc .— �< - � to 1N3WdInb3Q3Sn $ �• Dov ie.6pa �.. P aue7 srma7 v ° 14 0. �g a� .4 ui4$ 21 ATTACHMENT 8 Agenda Item No.: 11a MEETING DATE/TIME: 6/6/2018 PEAK ITEM NO: COU-391-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT:Appeal of Planning Commission Decision to Approve a Major Site Development Permit for the Construction of a 7,500± Square Foot Metal Building to House Support Services for Garton Tractor at 285 Talmage Road. DEPARTMENT: Community De\,elopment PREPARED BY: Craig Schlatter ATTACHMENTS: Attachment 1- 10-11-17 Staff Report-Garton Tractor Attachment 2- Final Findings-Garton Tractor Project Attachment 3- Final COAs-Garton Tractor Project Attachment 4- 10-23-17 Appeal -Garton Tractor Project Attachment 5- 1996 Mendocino County Airport CLUP Attachment 6- 1996 Ukiah Municipal Airport Master Plan Attachment 7- 1996 Airport Master Plan Compatibility Zoning Map Attachment 8- 1996 Airport Compatibility Table 7A Attachment 9-5-21-18 CalTrans letter-Garton Tractor Project Attachment 10- Map w.RPZ-Original Bldg-Garton Tractor Project Attachment 11-Amended Garton Tractor Project Site Plan RECOMMENDED ACTION: Staff recommends the City Council uphold the Planning Commission's approval of a Major Site Development Permit for the construction of a 7,500± Square Foot Metal Building to House Support Services for Garton Tractor at 285 Talmage Road, as amended by the applicant to be reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport. Alternate actions are included for review in the Discussion Section of the Agenda Summary Report. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Greg Owen, Airport Manager Approved. °u� , ., 22 S e SaWg-1 o-m „ City Manager Attachment 12- FAA Determination-Amended Garton Tractor Project 11a Correspondence Received -Adam Williams-AOPA 11a Correspondence Received -Airport Commisison letter Council Garton Project Summary: The Council will consider an appeal of the October 11, 2017, Planning Commission's approval of a Major Site Development Permit for the construction of a 7,500± Square Foot Metal Building to house support services for Garton Tractor at 285 Talmage Road. An appeal was filed October 23, 2017. Background: Garton Tractor proposes to construct a ±7,500 square foot building, with a maximum height of 21 feet 8 inches, at 285 Talmage Road to house support services for its agricultural implement sales, service, and repair business. As originally proposed, the new building would house five tractor service bays- for tractor finish assembly, service and repair, and detailing- and one wash bay for washing of the implements. The new building would be located directly to the south of its existing main building. The main building was constructed in 1987 and an addition to that building completed in 1990. On October 11, 2017, the Planning Commission considered and unanimously approved a Major Site Development Permit, as conditioned, to allow the construction of the new ±7,500 square foot building for Garton Tractor (the "Project"). Attachment 1 is the Staff Report, Attachment 2 is the Final Findings, and Attachment 3 is the Final Conditions of Approval for the Project. An appeal of the Planning Commission's approval was received by the City on October 23, 2017, from Councilmember Crane (Attachment 4). The appeal was filed due to questions concerning the substance and the process used to reach the decision by the Planning Commission to issue a Major Site Development Permit for the Garton Tractor Project. Staff had a series of meetings with the Appellant to understand his concerns. The major issues identified were as follows: 1) questions and concerns about the process by which Staff refers projects to the Mendocino County Airport Land Use Commission (ALUC); 2) concern about the proximity of the Project in relation to to the Runway Protection Zone of the Ukiah Municipal Airport; and 3) concern that a Federal Aviation Administration (FAA) Air Navigation Hazard Determination had not been completed by Staff for the Project. Discussion: Items 1-3 are discussed/reviewed below, and the appeal is forwarded for consideration by the City Council. #1- Project Referral Process to Mendocino County ALUC. Preparing a Major Use Permit or Site Development Permit application for discretionary review by the Planning Commission is an extensive process, requiring research into City codes and regulations including the General Plan and zoning code, as well as making calculations and conducting analysis utilizing codes and regulations of applicable State and local agencies. After conducting a preliminary completeness analysis, the planner will refer a project out to local and State agencies and other City departments for review. A Major Site Development Permit will normally be reviewed by the City's Building Official, Public Works Department, Fire Marshall, Police Department, Electric Utility, Mendocino County Air Quality Management District, Mendocino County Airport Land Use Commission, and Regional Water Quality Control Board- and in certain situations may be referred to the Mendocino County Public Health and Planning Departments, California Department of Fish and Wildlife, and other State and local agencies. Identification of which state and local agencies to refer the project to relies on the planner's knowledge of the codes and regulations of those agencies and how they may apply to the project. Under the Permit Streamlining Act (PSA), the City has 30 days to deem the application "complete" and another 30 days to make a decision on the project. A project may be automatically approved under the PSA if the agency fails to make a decision within the time limit and the developer takes certain actions to provide public notice. One of the reviewing agencies is the Mendocino County ALUC. ALUCs, although usually supported by county 23 2 planning departments, are formed through Public Utilities Code and the CalTrans Division of Aeronautics and have autonomous decision-making authority separate from other actions of the county and board of supervisors. The purpose of an ALUC is to conduct airport land use compatibility planning, but the ALUC has no direct jurisdiction over operation of any airport. To conduct land use compatibility planning, the ALUC must adopt an Airport Comprehensive Land Use Plan (CLUP), and per Government Code 65302.3(a) a county's or city's general plan, as well as any applicable specific plans, "shall be consistent." The City Council conceptually approved the Ukiah Municipal Airport Master Plan ("Airport Master Plan") on January 17, 1996, through the adoption of Resolution No. 96-37, which was necessary for referring the document to Mendocino County ALUC for a consistency determination. The Mendocino County ALUC adopted a revised CLUP on June 6, 1996 (Attachment 5), and subsequent to that action determined the Airport Municipal Airport Master Plan was consistent with the CLUP. The final Ukiah Municipal Airport Master Plan was adopted by City Council July 3, 1996, through Resolution No. 97-3 (Attachment 6). The Ukiah Municipal Airport Master Plan contains, among other items, a compatibility zoning map (Attachment 7) and table (Attachment 8) to be used as a guide for determining if projects proposed in certain zones would be consistent with airport land use policies adopted in the ALUC's CLUP. Because the CLUP has not been updated since 1996, these compatibility tools are still used by the ALUC- and by extension Staff planners- in determining compatibility of proposed projects with the CLUP. For projects proposed in approximately 60% of Ukiah city limits, this review should be conducted. When a question exists over compatibility, City Staff should refer projects to Mendocino County ALUC for a compatibility determination. This referral was not completed by Staff for the Garton Tractor Project. In reviewing the Garton Tractor Project a second time, Staff has determined the Project should have been referred to ALUC for a compatibility determination given the Project's location in Zone A of the Airport Master Plan Compatibility Zoning Map. As an interim measure to avoid issues of incompatibility and until such time as the Mendocino County Comprehensive Land Use Plan is updated and a permanent and more transparent process adopted, the Community Development Department has been referring all projects in Zones A, A*, B1, B1*, and B2 (the "A and B Zones") to the ALUC. This interim referral process was instituted by Staff in January 2018 and is still in effect. Ultimately, however, the Mendocino County Comprehensive Land Use Plan (CLUP) is long overdue for an update and its continued utilization may have the unintended consequences of damaging the rights of private property owners and jeopardizing future airport operations. As the CalTrans Aeronautics Division states in their May 21, 2018 letter (Attachment 9), "the [CalTrans Aeronautics] Handbook recommends a comprehensive review and update of ALUCPs [(ALUC plans)] at least every five years. The Division strongly recommends that the ALUC [Plan] undergo a comprehensive review, and if deemed necessary, an update of the ALUCP." Staff agrees with statements made in this letter and would encourage ALUC to update the Plan. An agenda item elsewhere in this June 6 regular meeting requests such a recommendation be made formally from Council to the Mendocino County ALUC. #2- Proximity of the Garton Tractor Project in relation to the Runway Protection Zone (RPZ) of the Ukiah Municipal Airport. Shortly after the appeal was filed, a representative (the "Applicant") of the Garton Tractor Project submitted a surveyor's map noting the location of the new 7,500± square foot building. Overlaid on the surveyor's map was the RPZ, and the map showed a corner of the new building located within the RPZ(see the dashed box at the southerly portion of the map in Attachment 10). Given the potential for hazards to flight, the FAA does not allow buildings or objects over a certain height to be located in an airport's RPZ. Note: The project as originally submitted should not have been approved with the infringement into the RPZ. This was of concern to both the Applicant and Staff, and in response the Applicant submitted an amendment to its Project to reduce the size of the building such that it was located outside the RPZ of the Ukiah Municipal Airport (Attachment 11). The amended project would have the five tractor service bays as originally proposed 24 3 but eliminate the bay for washing implements. Because the intensity of use had been lessened (due to elimination of the wash bay) and the Project had not substantially changed since it was first proposed, Staff sought a legal opinion as to whether the Project should be treated as a new application, and if so, if the Project should be reviewed by Planning Commission for approval. The City Attorney issued an opinion that the amended Project had not substantially changed since first proposed and consequently the Project would not be considered a new application. Given the amount of time that has passed since the appeal was first filed, the City Attorney further recommended the item be scheduled immediately for City Council consideration. The Project can still be reviewed by the ALUC at Council's direction, and this alternative is listed under City Council Options below. #3- FAA Air Navigation Hazard Determination. Staff requested an Air Navigation Hazard Determination from the FAA utilizing the amended Project coordinates provided by the Applicant's surveyor. This determination was issued by the FAA on April 12, 2018 (see Attachment 12). The aeronautical study determined the structure would not be a hazard to air navigation. Although the FAA Determination was requested for this particular Project by the Appellant, Staff feels seeking future FAA determinations is good practice for projects located in the A zones (and otherwise as required by law) and has incorporated this practice into its interim process. Staff further recommends this practice be adopted as part of a more permanent process in the future. Below, Staff has listed a set of options for Council consideration: 1. The City Council upholds the October 11, 2017, Planning Commission approval of a Major Site Development Permit, as conditioned, for the the construction of a 7,500± Square Foot Metal Building to house support services for Garton Tractor at 285 Talmage Road, and as amended by the Applicant to reduce the size of the building such that it is outside the RPZ of the Ukiah Municipal Airport; or 2. The City Council overturns the Planning Commission's approval of the Major Site Development Permit and denies approval of the Project; or 3. City Council directs Staff to first refer the Project to Mendocino County ALUC for review; and upon securing this determination from ALUC, Staff to schedule a second public hearing for City Council to uphold or overturn the Planning Commission's approval of the Garton Tractor Project. 25 4 ATTACHMENT 9 Community Development Department n„b x Planning Services Division 300 Seminary Ave. Ukiah, CA 95482 CitY, � panning@cityofukiah.com DATE: June 21, 2018 TO: Mendocino County Airport Land Use Commission FROM: Craig Schlatter, Community Development Director SUBJECT: Mendocino County Comprehensive Land Use Plan Consistency Determination for Garton Tractor—for the Commission's August 2, 2018 meeting .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... PROJECT OVERVIEW OWNERS: Pauline Ruddick 2201 Ruddick Cunningham Rd. Ukiah CA 95482 APPLICANT: Garton Tractor 285 Talmage Rd. Ukiah CA 95482 AGENT: L.S. Mitchell Architect, Inc. 135 W Gobbi St., Suite 203 Ukiah, CA 95482 REQUEST: Mendocino County Comprehensive Land Use Plan Consistency Determination for Garton Tractor LOCATION: ±800 ft east of the intersection of Talmage Road and South State Street, lying on the south side of Talmage Road. Address: APN: 003-230-34. TOTAL ACREAGE: ±2.36 A GENERAL PLAN: Industrial (1) ZONING DISTRICT: Manufacturing (M) ENVIRONMENTAL Exempt, pursuant to CEQA Guidelines §15303(c), Class 3, DETERMINATION: New Construction or Conversion of Small Structures 26 SUMMARY Garton Tractor, an agricultural implement sales, service, and repair business located at 285 Talmage Road, proposes to construct a new±5,770 sf metal building for the servicing of equipment. The new building will comprise 5 service bays to support tractor finish assembly, service and repair, and detailing. Two shipping containers and an existing ±800 sf metal building will be removed. No new landscaping is proposed by the project, nor additional parking. No additional signage is proposed as part of this development. PURPOSE OF AGENDA ITEM The purpose of this agenda item is to request the Mendocino County Airport Land Use Commission (the "Commission" or the "ALUC") review the Garton Tractor new building construction project (the "Project") proposal and determine its consistency with the Mendocino County Airport Comprehensive Land Use Plan ("CLUP"). According to Section 1.3.4(e) of the CLUP, any proposed land use action, as determined by the local planning agency, involving a question of compatibility with airport activities will refer individual actions/projects located in the A and B zones to the ALUC. The Ukiah City Council in its June 6, 2018 meeting determined the Project should be referred to the ALUC. Per this direction, City staff is requesting a consistency determination for the proposed Project from the Commission. PROJECT LOCATION AND SETTING The subject property is on the south side of Talmage Road, 800±ft east of its intersection with South State Street. The site comprises 2.36± acres. A flag lot, the property also connects to and is visible from Hastings Avenue /Airport Road to the south, although access to Hastings Ave. is gated and used intermittently by Garton Tractor staff. Including the proposed structure, total lot coverage by structures is ±13%. Parking and warehouse lots account for an additional ±87% of lot coverage. Current development on the subject property was constructed in 1987 and 1990, as allowed by Use Permit 87-70 for the construction of a 4,500 sf main structure for use as a tractor and implement dealership. Site Development Permit 90-34 allowed for a 1,400 sf addition to the aforementioned structure. Figure 1. Aerial View r,a i CITY OF UKIAH ZONING ORDINANCE ALUC Consistency Determination Major Site Development Permit 27 Garton Tractor 2 The City of Ukiah Zoning Ordinance regulates development and use of the subject property with specific development standards. The zoning of the subject property is Manufacturing (M). The current use was permitted under Use Permit 87-70, and the proposed development meets the criteria of the M zoning district. The General Plan Land Use designation of the subject property is Industrial (1). Industrial areas are intended to support manufacturing and major employment centers, and where public facilities and services exist. Figure 2. General Plan Land Use Category Figure 3. Zoning Designation NUNN MEN, iA I :e The following land use designations, zoning designations, and uses currently surround the subject property. The Ukiah Municipal Airport is located to the south and west, Mendocino County Farm Supply is located to the east, with a small engine repair and junk yard to the north. Adjoining parcels to the west are in Zone A of the July 1996 Ukiah Municipal Airport Master Plan Compatibility Zoning Map. ZONE: GENERAL PLAN: USE: NORTH Manufacturing (M) Industrial (1) Retail / Storage EAST Manufacturing (M) Industrial (1) Retail SOUTH Public Facility (PF) Public (P) Storage/Airport WEST Public Facility (PF) Public (P) Vacant ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------= Parking. The project does not propose any changes to the current parking lot configuration, nor does the proposed project trigger an increase in required parking. However, the project does propose that 16 existing parking spaces be used for inventory storage. In order to assess the minimum number of parking spaces required for staff and customers, the following criteria from the Ukiah Municipal Code (UMC) Off-Street Parking and Loading Chapter were used. UMC §9198(G)(1) states: "Industrial Uses Of All Types Except A Building Used Exclusively For Warehouse Purposes: One parking space for each employee on the maximum shift, plus required space for any office area [see §9198(6)(1) below], plus a minimum of two (2) spaces for customer parking plus one space for each vehicle operated from or on the site. In no case shall the number of on-site parking spaces be less than subsection G2 of this section." Ukiah City Code §9198(6)(1) states: ALUC Consistency Determination Major Site Development Permit 28 Garton Tractor 3 "Retail Stores, Offices, Commercial Banks, Savings And Loan Offices, Food Stores, Drugstores, Appliance Repair Shops, And Similar Uses: One parking space for each two hundred fifty(250) square feet of gross leasable space except within the city of Ukiah parking district no. 1 boundaries where the requirement is one parking space for each three hundred fifty(350) square feet of net leasable space..." The total site comprises ±1,100 sf of office space, and 14 employees. Therefore a minimum of 21 parking spaces is required. The project designed demonstrates the ability of the property to provide 21 parking spaces for employees, customers, and vehicles operated from or on the site. These 21 spaces may not be used for inventory storage. MENDOCINO COUNTY AIRPORT COMPREHENSIVE LAND USE PLAN Per the Ukiah Municipal Airport Master Plan ("Ukiah Master Plan"), the subject property is located in Airport Compatibility Zone 'W". No definition of the A* Zone is present in the Ukiah Master Plan or CLUP, so City Staff sought a professional opinion from consultants Mead & Hunt. In a technical memorandum dated December 13, 2017 (Attachment 1), Mead & Hunt state "ALUCP Policy 6.1 recognizes the private ownership of land in Compatibility Zone A*, by stating that `it is the intention of the City of Ukiah to provide long-term control of the land uses within these areas by either acquiring the property in fee or obtaining approach protection easements restricting the type and density of land uses permitted.' Unfortunately, the ALUCP does not indicate what criteria should apply within Compatibility Zone A* in the meantime, although presumably the criteria would be those of Zone A." Figure 4. Ukiah Municipal Airport Master Plan Compatibility Zoning Map July 1996 _'.... - Project g11 Location �j f _ Legend Ahrp rt Prop oily Zone A a '"`"<" "�fllllllllllllllll'�Zone B P, pU�1 7',,roe R2, Zone 0 Zone 0 46M ah C Cg tlnn Height Limits ALUC Consistency Determination Major Site Development Permit 29 Garton Tractor 4 According to the 2011 CalTrans Division of Aeronautics Airport Land Use Planning Handbook, "the planned height of buildings, antennas, and other objects should be checked with respect to Federal Aviation Regulations Part 77 criteria if the development is close to the airport, situation with the runway approach corridors, or on land higher more than 150 feet above the airport elevation." Given the proposed Project's proximity to the airport, as well as its location within Zone A*, City Staff conducted a height analysis and sent a request for a determination of the potential of hazards to air navigation was to the Federal Aviation Administration. The FAA issued its determination on April 12, 2018 (Attachment 2). The aeronautical study determined the proposed structure would not be a hazard to air navigation. The study also determined that marking and lighting are not necessary for aviation safety. Height is limited by the Approach Surface, measured at a slope of 34:1 (see Ukiah Master Plan and avigation easement 704-06) and which commences ±1000 ft south of the proposed building site. Per the Approach Surface criteria, the maximum allowable building height at the southern end of the proposed building site is 29.4 ft. The maximum height of the proposed structure is 21 ft 8 in, and meets the Approach Surface criteria. All other development on the site exists north of the proposed structure and conforms to the Approach Surface height criteria. Figure 5. Elevations of Proposed Structure V r ,rfl ,h s1 P i Avigation Easement Dedication ALUC Consistency Determination Major Site Development Permit 30 Garton Tractor 5 Per 3.3.2 of the CLUP, "the owner of any property proposed for development within Compatibility Zones A and B may be required to dedicate an avigation easement to the jurisdiction owning the airport." Avigation Easement 704-06 was recorded on the subject property on April 21, 1988 (Attachment 3). The easement states "the said Northerly clear zone approach area shall remain free and clear of any structure, tree or other object which is or would constitute an obstruction or hazard to the flight of aircraft in landing and taking off at the said Ukiah Municipal Airport." As stated above, the FAA determined the proposed structure posed no hazard to air navigation. Because the structure does not pose a hazard to air navigation and will replace existing small structures, City staff believes the terms of the avigation easement will still be fulfilled with the construction of the proposed structure. Density. Density in the Ukiah Airport Plan Compatibility "A" Zones, which includes both the Runway Protection Zone as Zone "A" and the "A*" Zone, allows a maximum of 10 persons per acre. This figure should include all individuals who may be on the property, such as customers and employees. Utilizing this density requirement, the ±2.3 acre site can accommodate 23 persons on site per the Ukiah Municipal Airport Plan criteria. The business employs 14 persons currently, which leaves room for 9 customers. Open Space. Open land requirements are intended to be applied with respect to the entire zone, and per the Ukiah Master Plan, "All remaining [open land is] required" in Zone A. A large portion of Zone A is owned by the City of Ukiah and is designated as permanent open land. The Project will replace 3 existing small structures and is within the existing pattern and bounds of development. For these reasons Staff interpret the building to have a less than significant impact on the Zone A* open space. The aggregate amount of open land remaining in Zone A* meets the intent of the Ukiah Master Plan. ANALYSIS The 2011 California Airport Land Use Planning Handbook recommends Airport Comprehensive Land Use Plans be reviewed and updated at least every 5 years. The existing Mendocino County CLUP does not appear to have been updated since it was first adopted in 1996, whereas the Airport Layout Plan of the Ukiah Municipal Airport was updated as recently as 2015. Per Mead & Hunt's 12/13/17 memo, "The entire ALUCP really needs updating as it is over 20 years old and does not adhere to current Caltrans Airport Land Use Planning Handbook guidance or the procedures and criteria adopted by other ALUCs in recent years." Where this creates particular conflict is in analysis of the Runway Protection Zones as pertaining to this project. According to Table 7A of the CLUP (Table 2A of the Ukiah Master Plan), the A Zone denotes the Runway Protection Zone or within Building Restriction Line. However, the current RPZ of the Ukiah Municipal Airport-Airport Layout Plan ("ALP") comprises an area different from Compatibility Zone A. Because the current RPZ was developed in accordance with FAA requirements and standards, and future funding of the Ukiah Municipal Airport is dependent on an RPZ in conformance with these standards, the RPZ of both the CLUP and the ALP should be identical. Per Mead & Hunt, "...the ALUCP should have been updated as necessary at the time the new ALP was approved by the City and the FAA." Figure 6. The building as proposed is located entirely outside the RPZ of the ALP but within Compatibility Zone A of the CLUP and Ukiah Master Plan. ALUC Consistency Determination Major Site Development Permit 31 Garton Tractor 6 G' f m �d # kh lrae 1 ror� 4' 1 d' r f 6 t wer ; 7 ry 0 F .V b / ru rj mr y.nn M j C � arr5 r! R.ac�u Uka,dp Due to these conflicts, City Staff sought a professional opinion from Mead & Hunt regarding the Garton Tractor project. In a technical memorandum dated June 19, 2018 (Attachment 4) Mr. Ken Brody, Senior Airport Planner, concludes the project should be considered acceptable with regard to FAA and CalTrans Handbook standards. Mr. Brody also notes the CLUP is out of date and amending the plan to remove existing conflicts is a possibility, though may not be achievable in a timely manner [(for this project)]. City Staff also sought input on the Project from the City of Ukiah Airport Manager, Mr. Greg Owen, who provided comments that have been incorporated into this analysis. CONCLUSION City Staff recommends the Commission take all factors stated above into their consideration of a consistency determination for the proposed Project. Additionally, for future projects, City staff recommends the Commission follow Mead & Hunt's advice to either update the CLUP or, as stated in the 12/13/17 memo, "simply update the Ukiah Municipal Airport Compatibility Map found on page 3-15 of the ALUCP." Updating the compatibility zones to be reflective of the current Airport Layout Plan of the Ukiah Municipal Airport should correct these prevailing conflicts of consistency, until such time that a full update to the CLUP can be completed. ALUC Consistency Determination Major Site Development Permit 32 Garton Tractor 7 ATTACHMENT 1 Technical Memorandum I Y I L U d ,�fi;,,,,, lunt To: Craig Schlatter, Community Development Director City of Ukiah CC: Greg Owen, Airport Manager City of Ukiah From: Ken Brody, Senior Project Manager Corbett Smith, Airport Planner Date: December 13, 2017 Subject: Issues Concerning Garton Tractor Building Proposal and ALUCP Policies * * * * * * * In the telephone conversations that we have had with you and Greg Owen,you asked us to address several airport land use compatibility issues concerning the proposed Garton Tractor building to be situated near the Ukiah Municipal Airport.This memo discusses the following questions: 1. What types of should projects go to the ALUC for review? 2. Should this project go to the ALUC? 3. What criteria should apply regarding development in the airport influence area given that the ALUC's compatibility plan for the airport is outdated? 4. What development, if any, is allowed inside of an RPZ? 5. Is there rationale for the City to allow the project if it is redesigned to remain outside of the RPZ but still in Compatibility Zone A*? 6. How should the ALUC and City proceed to update the compatibility plan? 1. Projects Needing ALUC Review The requirements for ALUC review of individual development projects are primarily spelled out in California state airport land use planning statutes (Public Utilities Code Sections 21676 and 21676.5). Language in the June 1996 Airport Comprehensive Land Use Plan adopted by the Mendocino County ALUC echoes these requirements. Certain types of land use actions always are to be referred to the ALUC.These are ones involving adoption or amendment of a general plan, specific plan, zoning ordinance, or building regulations affecting land within an airport influence area. Zoning ordinance and building regulations variances are also normally considered as actions requiring referral if any airport land use compatibility factor is involved. Other actions may or may not need to be referred depending on the circumstances. State law requires each local agency having territory within an airport influence area to amend its general plan and applicable specific plans to be consistent with the ALUC's plan or to take steps to overrule the ALUC. Until these plans have been referred to the ALUC and deemed consistent with the compatibility plan, or the local agency has overruled the ALUC with respect to these actions, the ALUC can require all individual development actions within the airport influence area be referred for review (PUC Section 33 Mead&Hunt,Inc. 1360 19th Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter December 13, 2017 Page 2 21676.5(a)). Few ALUCs are this rigorous. In Policy 1.3.3, the Mendocino County ALUC narrows the list of actions required to be referred to just a few: (a) Any proposed expansion of a city's sphere of influence. (b) Proposed land use project by a government entity which exceeds 10,000 square feet. (c) Proposed storage of more than 2,000 gallons of fuel or flammables per parcel in portions of the B Zone not lateral to the runway. (d) Reconstruction of existing incompatible development with Compatibility Zone A. (e) Any proposed land use action, as determined by the local planning agency, involving a question of compatibility with airport activities. The Compatibility Plan's list of actions that "local agencies will continue to refer" once the local plans are made consistent is identical (Policy 1.3.4). Based on state law, however, such referral is optional unless agreed upon by the local agency. Another exception to the Compatibility Plan's referral requirements in provided in Policy 2.1.8. For nonresidential uses,this policy states that "expansion of non-conforming uses up to 20%of the existing structure floor area or 1,000 square feet, whichever is greater, is exempt from ALUC formal consistency review and findings." 2.ALUC Review of Current Project Our understanding is that the City's action to approve the proposed Garton Tractor building does not require a general plan, specific plan, zoning ordinance, or building regulations amendment or variance. That being the case, the referral is only required for actions in the above list.The proposed project does not explicitly fit into any of these categories. However, it is a new building, not an expansion of less than 1,000 square feet to an existing building, and thus does not qualify for the exemption under Policy 2.1.8. Further, it is an action affecting Compatibility Zone A that can be construed as expansion within Zone A in accordance with Policy 1.3.3(d), even if not technically "reconstruction." When there is any doubt, Mead & Hunt encourages the local agency to refer the project to the ALUC. 3. Basis for Compatibility Review This is a topic about which the City Attorney should be asked.We can say, though, that in working with ALUCs in other counties,their legal counsel has typically advised that the ALUC's consistency determinations be based upon the adopted compatibility plan that is in place even when the plan is known to be outdated. Sometimes in their determination, though, an ALUC will make note of these circumstances. So doing can help the local agency in making the findings necessary to overrule the ALUC. 34 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter December 13, 2017 Page 3 4.Allowable Development in RPZs The Runway Protection Zone (RPZ) is a ground level, trapezoidal area at the end of the runway.This area is designated to enhance the protection of people and property on the ground.The FAA recommends that incompatible land uses, objects, and activities not be located inside of an RPZ.The FAA also recommends that an airport operator maintain full control of an RPZ, ideally through fee simple property acquisition. If this is not feasible, land use control may be achieved through the use of easements. FAA Advisory Circular 150/5300-13A Airport Design, states the following land uses are generally permissible: ■ Farming that meets specific requirements ■ Irrigation channels that meet specific requirements ■ Airport service roads, as long as they are not public roads. ■ Underground facilities ■ Unstaffed navigational aids that are considered fixed-by-function. The FAAs Memorandum, Interim Guidance on Land Uses Within a Runway Protection Zone, dated 9/27/2012, contains additional guidance on land uses that require coordination with the FAA.Table 1 of the memo lists land uses that require coordination with FAA headquarters in Washington D.C. if the proposed land use is to enter the limits of the RPZ. Buildings and structures are one of the listed land uses. If the City wishes to pursue this coordination with FAA headquarters for the placement of a building in the RPZ,there is a specific alternatives analysis that must be documented and presented to the FAA.The alternatives analysis should include: ■ A description of each alternative including a narrative discussion and exhibits or figures depicting the alternative. ■ Full cost estimates associated with each alternative regardless of potential funding sources. ■ A practicability assessment based on the feasibility of the alternative in terms of cost, constructability and other factors. ■ Identification of the preferred alternative that would meet the project purpose and need while minimizing risk associated with the location within the RPZ. ■ Identification of all Federal, State and local transportation agencies involved or interested in the issue. ■ Analysis of the specific portion and percentages of the RPZ affected, drawing a clear distinction between the Central Portion of the RPZ versus the Controlled Activity Area, and clearly delineating the distance from the runway end and runway landing threshold. ■ Analysis of(and issues affecting) sponsor control of the land with the RPZ. 35 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter December 13, 2017 Page 4 ■ Any other relevant factors for headquarters considerations. It is Mead & Hunt's opinion that this effort would be costly, time consuming, and would likely not result in a favorable finding for the project in question. These standards notwithstanding, the federal government, including the FAA, has no direct authority over local land uses and consequently there isn't an outright prohibition on what land uses can occupy an RPZ. Instead,the FAA uses the grant assurances, which the City agreed to when accepting past FAA grants, as a mechanism for compliance. If the City were to proceed with an action that the FAA determined to violate these grant assurances, there is the potential for the City to be unable to obtain future FAA grants and also the potential requirement to repay past grants. Table 2A of the ALUCP reflects the FAA standards.The criteria for Compatibility Zone A explicitly prohibits: ■ All structures except ones with location set by aeronautical function ■ Assemblages of people ■ Objects exceeding FAR Part 77 height limits ■ Hazards to flight. Importantly,though,the boundary of Compatibility Zone A does not directly match the limits of the either the present or future RPZ as described below. Instead, it follows the airport property line in the area. Additionally, an A* zone is created to encompass the remainder of the RPZ at this end of the runway.This zone boundary also mostly follows property lines rather than the RPZ boundaries. ALUCP Policy 6.1 recognizes the private ownership of land in Compatibility Zone A*, by stating that"it is the intention of the City of Ukiah to provide long-term control of the land uses within these areas by either acquiring the property in fee or obtaining approach protection easements restricting the type and density of land uses permitted." Unfortunately,the ALUCP does not indicate what criteria should apply within Compatibility Zone A* in the meantime, although presumably the criteria would be those of Zone A. 5.Acceptability of this Project if Not in RPZ As currently proposed, a small portion (approximately 1,000 square feet) of the Garton Tractor building would fall within the outermost, northeast corner of the present Ukiah Municipal Airport RPZ.The FAA RPZ standards as well as the ALUC's policies regarding Compatibility Zone A would apply. Complicating the situation, however, is that the 2016 Airport Layout Plan (ALP)that both the City and the FAA have approved proposes a future 465-foot northern extension of the runway.The RPZ would shift a corresponding distance, with the result being that, because of the RPZ's trapezoidal shape, the proposed building would fall just outside the edge of the future RPZ. However, the change to the future RPZ as depicted on the ALP would only occur after the runway end is physically shifted north. Before that can happen,justification must be presented to the FAA that the 36 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter December 13, 2017 Page 5 runway should be extended to the north to better suit the aviation users, the environmental review process must be completed, and funding must be approved. Accomplishment of the project is thus undoubtedly many years away.The City therefore needs to continue protecting the present RPZ for the foreseeable future and also to protect the future RPZ in order to preserve the prospects for accomplishing the extension. Unless the City wishes to go through the process of seeking FAA acceptance of the proposed building or to simply ignore the FAA standards on the basis that the City does not own the property, the primary remaining option is for the building's design to be modified so it falls entirely outside of both RPZs.The modified building would probably still be in Compatibility Zone A* and remain in conflict with the ALUCP criteria for this zone, but it would likely be acceptable in terms of FAA standards. From an FAA perspective,the remaining concern likely would be to ensure that the building is not an airspace obstruction. Another option, as discussed below, is to update the ALUCP. However, even if the A* zone boundary were to be adjusted to match FAA criteria, a corner of the building would or should be in this zone. Until the proposed runway extension is implemented, the ALUCP should protect for both configurations. Also, any changes to the zone boundaries would still place the building in Compatibility Zone B1 and the criteria for that zone would apply. While our understanding of the proposed use of the new building is that it would be low-intensity, we have not done an evaluation of its consistency with the Compatibility Zone B1 intensity criteria.The project's compliance with one other criterion for this zone—"locate structures maximum distance from extended runway centerline"—could also be debated. 6. Updating the ALUCP In theory, the ALUCP should have been updated as necessary at the time the new ALP was approved by City and the FAA. As is the case with ALUCs in many counties, however, funding for this task was undoubtedly lacking.The entire ALUCP really needs updating as it is over 20 years old and does not adhere to current Caltrans Airport Land Use Planning Handbook guidance or the procedures and criteria adopted by other ALUCs in recent years. We recognize, however, that such an endeavor is well beyond anything being contemplated by the County. What could be done fairly economically, however, is to simply update the Ukiah Municipal Airport Compatibility Map found on page 3-15 of the ALUCP. If the focus of the update were to be limited just to the areas affected by the runway and RPZ changes and not get into issues of the criteria applied in the zones, this task should involve minimal effort. Some CEQA documentation would nonetheless be necessary, particularly if any locations would be affected by greater restrictions. If you would like, Mead & Hunt would be happy to work with you to define a scope and budget for an update of this type. 37 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com ATTACHMENT 2 Mail Processing Center Aeronautical Study No. Federal Aviation Administration 2018-AWP-6784-OE Southwest Regional Office Obstruction Evaluation Group 10101 Hillwood Parkway Fort Worth, TX 76177 Issued Date: 04/12/2018 Lawrence Mitchell LS Mitchell Architect, Inc. 135 W Gobbi St Ste. 201 Ukiah, CA 95482 ** DETERMINATION OF NO HAZARD TO AIR NAVIGATION The Federal Aviation Administration has conducted an aeronautical study under the provisions of 49 U.S.C., Section 44718 and if applicable Title 14 of the Code of Federal Regulations,part 77, concerning: Structure: Building Garton Tractor New Shop Building Location: Ukiah, CA Latitude: 39-08-07.15N NAD 83 Longitude: 123-12-07.50W Heights: 610 feet site elevation (SE) 22 feet above ground level (AGL) 632 feet above mean sea level (AMSL) This aeronautical study revealed that the structure does not exceed obstruction standards and would not be a hazard to air navigation provided the following condition(s), if any, is(are) met: It is required that FAA Form 7460-2,Notice of Actual Construction or Alteration, be e-filed any time the project is abandoned or: At least 10 days prior to start of construction(7460-2, Part 1) X Within 5 days after the construction reaches its greatest height(7460-2, Part 2) Based on this evaluation, marking and lighting are not necessary for aviation safety. However, if marking/ lighting are accomplished on a voluntary basis, we recommend it be installed in accordance with FAA Advisory circular 70/7460-1 L Change 1. This determination expires on 10/12/2019 unless: (a) the construction is started (not necessarily completed) and FAA Form 7460-2,Notice of Actual Construction or Alteration, is received by this office. (b) extended, revised, or terminated by the issuing office. (c) the construction is subject to the licensing authority of the Federal Communications Commission (FCC) and an application for a construction permit has been filed, as required by the FCC, within 6 months of the date of this determination. In such case, the determination expires on the date prescribed by the FCC for completion of construction, or the date the FCC denies the application. 38 Pagel of 3 NOTE: REQUEST FOR EXTENSION OF THE EFFECTIVE PERIOD OF THIS DETERMINATION MUST BE E-FILED AT LEAST 15 DAYS PRIOR TO THE EXPIRATION DATE. AFTER RE-EVALUATION OF CURRENT OPERATIONS IN THE AREA OF THE STRUCTURE TO DETERMINE THAT NO SIGNIFICANT AERONAUTICAL CHANGES HAVE OCCURRED, YOUR DETERMINATION MAY BE ELIGIBLE FOR ONE EXTENSION OF THE EFFECTIVE PERIOD. This determination is based, in part, on the foregoing description which includes specific coordinates, heights, frequency(ies) and power. Any changes in coordinates, heights, and frequencies or use of greater power, except those frequencies specified in the Colo Void Clause Coalition; Antenna System Co-Location; Voluntary Best Practices, effective 21 Nov 2007, will void this determination. Any future construction or alteration, including increase to heights,power, or the addition of other transmitters, requires separate notice to the FAA.This determination includes all previously filed frequencies and power for this structure. If construction or alteration is dismantled or destroyed, you must submit notice to the FAA within 5 days after the construction or alteration is dismantled or destroyed. This determination does include temporary construction equipment such as cranes, derricks, etc., which may be used during actual construction of the structure. However, this equipment shall not exceed the overall heights as indicated above. Equipment which has a height greater than the studied structure requires separate notice to the FAA. This determination concerns the effect of this structure on the safe and efficient use of navigable airspace by aircraft and does not relieve the sponsor of compliance responsibilities relating to any law, ordinance, or regulation of any Federal, State, or local government body. If we can be of further assistance,please contact our office at(310) 725-6558, or ladonna.james@faa.gov. On any future correspondence concerning this matter,please refer to Aeronautical Study Number 2018-AWP-6784- OE. Signature Control No: 359836713-362406549 (DNE ) LaDonna James Technician Attachment(s) Map(s) 39 Page 2 of 3 Verified Map for ASN 2018-AWP-6784-OE fill � r qq c ^macs / ."s.�S�) '��...dy,�� C�r /✓.l ■F.a i fi i 4' „3,.ir-..-".;;,.,,.. ^`` � �.... p ✓ f 4 Y a � N f 7"sbw hhRiver UWG e !✓,—�..� � r;iu�N�i �"�'�'lr��'- ..�r� �.��.:,+,"'pu r � �'�'�' I � � p�v � f„,,.,, „ma � ew�art�co-a �"5:'�� r".,.-«.,,�� ,�k8r,! r �:�, y "i.l� ��'¢ r h� 7+"a' ��n ,++�� k{��' �� rq� ✓' , a � ' 'E 40�� , '� �,� Yrr � � "��' � ,✓, � +�� , �� /r s� ,��,y� �,�.. sad ,,.;G �"� �` .�� w✓l✓`�'�r„� �� r�� .*�' Y _ r ��a r� a �v, f� 40 Page 3 of 3 A a U 4 4 ATTACHMENT 3 n! PLO"& DF imp RFCOPDING RE(`aUFETED BY Wa AH City of Ukiah "ma"i HENs A! Y CALIF AND WHEN RECOEDED MATL TO M"�"RSHA M. VDUN"4, REcORDER CJty of Ukiph 300 Seminary Avenue Ukiah, CA 95482 62� AGRFEMENT AND GRANT OF EASEMENT THIS AGRYEMENT AND CPANT OF CIIAR ZONE (AVICATION) EASEMENT, made by and between L. M. RUDDICK and PAVIANE RUDDICK, tenants in common, as "GRANTORS", and THE CITY OF UKIAH, A Municipal Corporation, as "GRANTEE", That the Grantors do hereby grant, release and convey to Grantee it s successors sand assIgns forever, a perpetual easement over that portion of the following described parcel of 3and in which the Granto-r haldr', q, fee simple estate, desiprated as Parcel 1 1 , lying vii t::h i n the NorlAt(,urly npproach area, as hereinafter described, of tbe Nzorth-Scut'h runway, of the Ukiarh Municipal uirport and situated in the Ccmnty of l,Iendocino, State (--)f California, Parcel 1 : (For Legal Description, see Fxhibit "A") That portion of Parcel I lying within the Paid Northerly clear zone approach area, is delineated by the hatch lines on the Fxhibit "B" attached hereto and made a part hereof , The—Grantor agrees that they, their heirm, successorand assigns not hereafter erect, or permit the erection or growth of, any structure, tree or other object "within that portion of ParcO I lying within f he salt! Northerty c3ear zone r1proinh area to a height above the Clear zone approach unirface for that approach area, as shown on Exhibit "B" attached hereto and incorporated herein, said clear zone approach surface being, hereivaf ter described. Crantor , their heirs, successors and ,,sign s shall assume the expenne of complying with this paragraph, except for the initial reinoval of trees, shrubs or T, cr-ennlal growth as described Q paragraph S9 be3ow. Ile Grmltur furdwr agrees that the easeinent ,ird rights ],,ereby granted to 41 __ I - the Grantee in and over that portion ch Parcel I which lies Wthir the sald Northerly clear zone approach area are for the puqwse cal ensurbig, that the said Northerly clear zone approach area shall remain free and clear of any stnkcture, Lree or of rbject which is or would constitute an obstruction or hazard to the flight of aircraft in Onding and taking off at the said Ukiah Municipal Airport; that these rights shall include, but not be limited to, the following: 1 . The contlmdng and perpetual right to cut to grour.d leve] and remove trees. bushes, shrubs or any other perennial growth or undergrowth extending into, cn- which in the future cau-Id infringe upon or extend into or shove, the Northerly clear zone app"Qch surface hereinafter described. 2. T%e right to testri ct nr prohibit specific agricultural uses sucl) as establishment of orchards or wher plant growth that may evewnwIly penetrate the clear zone approach surface. 3. The right to remove, raze or destroy thuse portions of bul3dinns , other structures and land infringinp upon or extending into said Northerly approach surface, togetherwith the rigbt tcprohlbit. t11e future erection of buildings or o r he r, s t r i c c t i i r e s Which Wou I d infringe ilown or extend into said surfnce, and the r1glat to corArol the maIntenance of any structure Q ich i,cm ld cmme temMmary interference with said surface. 4. The right to mark and light as ahstructions to air nav Ion, any and all structures, trees or anther objects that mny at any time project or extend above said surface. 5. The right to restrict or prnhibit radio or electromngnetic interference in necordance with present OT funne regulations adopted by the Federal Communications CommissJon. 6. The right to reStTiCt or prohibit lights, lighted nigns and other lighted objects. 7. The right of ingress to and egress from, and paswge rwer. the ON] of the Grantor within the Northerly clear z cnre wppreach area, hereinafter described, for the above purposes. 8. For the use and benefit of the public, the right cal' flight for the passage of saircraft in the airspace above the Northerly clear—zone appronch surface, hereinafter described, togetber with the riyou to cause in said airspace suehN'Naise, vibrations, finnes , dust and fuc,], particles E"; may be inherent in the operation of anircrrran.ft , now 'kn()wn or hereafter used for navigation of or flight in air, using said airspace for lending at, taking off from or operating on Ukiah Municipal Airpom 9. Crentee shall initially trim, prune or rerncve exist trees, shy7U110 bushes and any orher existing growth to a point below the Northerly clear zone approach surface. Grantee shall continue to prune snd trim a large fir tree located in the Northwest corner of Grantors property. Said tree 42 2 is shown on attached Exhibit "B". Grantat shall mnirtain all trees, shrubs bushes and other growth planted subsequent to the execution (if thIs agieument , to as point below the Northerly clear zone approach surface. The Nuitherly clear zone approach area and the Northerly clear zone approach surface are delineated on Exhibit "B" attached hereto and are described as follows: folvi rl y tie r Zone Approach Area The Northerly clear zone approach area is an area trapezoidal In fes located at the Northerly end of said North-Sotah imnway which area extends o"twardly 1700 feet from a line that -is ��t right angJes to the extended centerline of said runway and 200 feet from the Nordwrly end thereof and which area in 500 feet "wide at its Inner end and 7.010 feet wide at its outer end and whose axis coirwldewith') the e-�,ter�ded center-, line of said runway. Said Northerly clear zore approach area is 1110re particularly described as follows! Commencing nt the centerline of die runway Mthe Northerly end of the Ukiah Municipal Airport , said centerline having a bearing cf North 11 ' 38" 18" West ; thence North 11 * 38' 18" West , 200.00 feet� to the point of beginning; thence Sn"th 7F' 21 ' 42" West , 250.00 feet; thence North 20' 101 09" West , 1719.02 feet; thence North 7R* 21 ' 42" Eaet , 101O.U0 feet ; thence South 3' 06' 27" East , 1719.02 feet; thence South 78* 21 ' 42" West , 250-00 feet to the point of beginning. Northerl, flees ZoneA,P1122--c-h-Surface The Northerly clear zovv approach surface if; a trapezoidal "plane with slope nf 34 to I (one foot of elevation for each thirty-four feet of horizontal distance) Heated directly above the Northerly clear zone approach area, hereinahove described, Hich inclined plane has an eleva- tion of 615 feet wean sea level at its %ner and lower edge line AB, as shown on Exhibit "B", and an elevation of 665 feet. meant sea level at its outer and upper edge along line CD, as sbown on said Embibit "B" . (Nom Approach surface is not the ground surface.) TO HAVE AMD TO HOLD said casement and all rights appertaining thereto unto the G"xNee , its successors and assigns , until said Ukiah Mtrnicipal Airport shal'l be abandoned and shall cease to be "sed for publIc al-I-Port purposes. IT IS UNPFFSTOOD ANE,) AGREED that, these covenants and agreements shall run with the 3and and shall be binding upon the heirs, administrators, executors$ successors and assigrs of the Grantor, and that for the purpose of this instrunent , tj"nj portion of Parcel I which lies within the Northerly cl(,,'�ar 7ane ,,3ppi,','oach ar-ea shall be the servient tenement and 43 On,11381 f. 4 said Ukiah Municipal Airport W13 be the dnmJnan t tenement . 7N W TTNESS WHEREOF, the parties hereto ['mays executed this Agreement and Grant ant of Easement. "GRANTOR'' "GRANTEE'' CITY OF UKTA11 oe L, a� �� k, D. Ant 'fit ,� i �'�'�, '��, '[F9'l'"' Er' '. m . Pauline Ruddick STATE OF CALIFORNIA COUNTY OF MENDOCINO On this I April18 � before me the the undersigned, a Notary Public in and for the said County and State, personally appeared L. M RUDDICK and PAULINIS RUDDICK personally known to nye or proved to me on the basis of satisfactory evidence to be are the person __ whose names / are to the within instrument and acknowledged gnat they ecut d the same. OFROALBERPrinc . SANDRA S. NELSON � i fficomMjon in MENDOCINO Sept. �County INI SANDRA S. NELSON 44 Certificate of Acknowledgment State of CALIFORNIA) County of MENDOCINO) ON �pji 1 18 1988, before me, the undersigned , the City Clerk for the City of Ukiah, personally appeared D. Kent Payne, known to me to be the City Manager of the City of Ukiah, and the person whose name is subscribed to the within instrument, and acknowledged to me that the City of Ukiah executed the same, Witness my hand and official seal . L ayk- 6 k Yvgtle Hes---- Cyt y rClerk in and for'the City of Ukiah (SEAL AFFIX") 45 Our 1"m 9 6 E—X H I B I T "A All that certain real property situate, lying and being in the City of Ukiah, County of Mendocino, State of California, more particularly described as follows: PARCEL ONE: BEGINNING at a point on the North line of the County Road along the North end of Ukiah Municipal Airport at the Southwest corner of that parcel of land conveyed by Jonas Eriksen et al to Ukiah Fruit Growers, Inc. , a Corporation, by deed dated May 25, 1935, and recorded in Ldber 100 of Official Records, at Page 346, Mendocino County Records; thence from said point of beginning North 5" 31 ' West along the West line of said Ukiah Fruit Growers land 725. 70 feet to the Northwest corner thereof; thence South 87' 42' East, along the North line thereof 291 .93 feet; thence South 430 151 East, 49.60 feet to an iron fence post marked L.B. 01 about I foot above the ground; thence continuing along the fence line South 43* 15" East, 39.80 feet to a fence post marked L.B. 02; thence South 5" 05' East, 256. 12 feet along the fence live to an iron fence post marked L,.B.. A; thence North 84' 55' East, 17.92 feet; thence South 5* 05' East, 400. 75 feet to the South live of the Ukiah Fruit Growers land and the North line of the above mentioned County Road; thence along the North line of said County Road North 88* 45' West, 358.30 feet to the point of beginning. EXCEPTING ThEREFROM: COMMENCING at a point which bears South 88* 45' East, 312.20 feet from the Southwest corner of the tract of land, conveyed by Jonas Eriksen et al , to Ukiah Fruit Growers, dated May 25, 1935, and recorded in Volume 100, Page 346, Official Records, of Mendocino County; thence South 88'' 45" East 46. :0 feet; thence North 5' 05' West, 400.75 feet; thence South 84* ;5' West, 17.92 feet; thence North 5* 05" West, 256. 12 feet; thence North 43' 15' West, 56.35 feet; thence South 5* 31 ' East 696.5 feet to the point of beginning. PARC'E'L, TWO: COKKENCING at a point which bears South 87' 42' East 291 .93 feet from the Northwest corner of the tract of land conveyed by Jonas Eriksen et al, to Ukiah Fruit Growers, dated May 25, 1935, and recorded In Volume 100, Page 346 Official Records of Mendocino County: thence South 87' 42" East 20.27 feet ; thence South 5' 31 ' East 23.70 feet; thence North 43* 15 ' West 33.05 feet to point of commencement. EXCEPTING from Parcels One and Two above the lands described as follows, located in Mendocino County California: 1) Commencing at the Northwest corner of that certain parcel of land from Eriksen et al to Ukiah Fruit Growers, Inc. recorded May 28, 1935, in Volume 100 at Pae 346 of Official Records of Mendocino County; thence South 88' 02' 30'' East, along the South line of Talmage Road 241.35 feet to and for the point of beginning of this description; thence South 5* 50" East, 358.89 feet; thence North 79* 02' 30" East, 70.25 feet; thence North 5' 50' West, 343.40 feet to the 46 South line of Talmage Road; thence North 88* 02' 30" West, along the South line of Talmage Road 70.65 feet to the point of beginning. (Cont'd) 97 (Exhibit "A" Co "d) 2) Commencing at the Northwest corner of that certain parcel of land from Eriksen et al to Ukiah Fruit Growers Inc. , recorded May 28, 1935 in Volume 100 at Page 346 of Official Records of Mendocino County; thence South 88' 02" 30''' East along the South live of Talmage Road 312.00 feet ; thence South 5* 50' East, 343.40 feet to and for the point of beginning of this descrIption; thence continuing South 5* 50' East, 377.55 feet to the North lice of Hastings Avenue; thence North 89' 21 ' 20" West, along the North line of Rastings Avenue 269. 75 feet; thence North 5* 54 ' 30" West, 322 .99 feet ; thence North 79* 02 " 30" East, 269.54 feet to the point of beginning. 47 �A CLEAR ZONE APPROACH AREA AT r,,40RTHERLY END OF NORTH- SOUTH RUNWAY UKIAH MUNICIPAL AIRPORT ------------------------------------ IEND OF AUNWAY END OF PAVbNG 0 STA 90100 STA 64+�O C, N 11018'18"W 6 37 --PARCEL FIR TREE ;7; L E VATION, 6 4 5'M S L aru .............. 70o, Pf,IRTKM OF APPROACH SURFACE ABOVE THE PORTION OF PARCEL N WITHM APPROACH AREA, SHOWS ELEVAMN LIM I TS FOR STRUCTURES AND GROWTHS. 0 10 ®r ID 0 ELEVATION 65'M5L END OF RUNWAY 1700� NOT E 5, i, SCALE: HOR rZ ON TA L I"-300', V ER T NC AL E L E VAT]0 N) 1"''-40' 2 PARCFL BOUNDARY LINE -- 48 '3.. PoRlION OF PARCEL WITMN Cl EAR Zo*JE APPROACH ARFA SHOWN By HArCH LINES 7> EXHIBIT 10 6 Wi VATE' 4014:1Sr, 1985 211 F R01 L-'11 - ,,tJDD1CK TO CITY OF UKIAH CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real propert conveyed by the deed or grant dated, April 18, M6, from M, & PAULINE RUDDICK to the City Council , City of tlkiah, a pailtical corporation and /or governmental agency is hereby accepted by the under- signed officer or agent on behalf of the City Council City of Ukiah pursuant to authority conferred by Resolution of the City Council , City of Ukiah adopted an February 1, 1961 , and the grantee consents to recordation thereof by its duly authorized officer. Dated April 18. 11RIMP D. Kent rara, Cit A ager CITY BUSINESS - FREE This is to certify that this document is presented for recordation by the City of Ukiah pursuant to Section 6103 of the Government Code. Yvet e S, Hayes City Clerk of the City of Ukiah 49 81 ATTACHMENT 4 Technical Memorandum I Y I L U d ,�fi;,,,,, lunt To: Craig Schlatter, Community Development Director City of Ukiah From: Ken Brody, Senior Airport Planner Date: June 19, 2018 Subject: Airport Compatibility of Garton Tractor Building Proposal Consistency * * * * * * * As you have requested,this Technical Memorandum follows up on Mead & Hunt's December 13, 2017, memo that addressed a variety of issues concerning the Garton Tractor Building Proposal and Mendocino County Airport Land Use Compatibility Plan (ALUCP) policies. Here we focus more specifically on the proposal's compatibility with the Ukiah Municipal Airport using three sources as the analytical basis: policies and criteria set forth in the 1996 ALUCP adopted by the Mendocino County Airport Land Use Commission; Federal Aviation Administration (FAA) standards; and the Caltrans Division of Aeronautics 2011 California Airport Land Use Planning Handbook(Handbook). We have also considered that changes have been made to the proposed Garton Tractor site plan since our December 2017 memo was written. Our understanding of the proposed project is that it will result in construction of a new 5,770-square- foot shop building that will replace an existing approximately 800-square-foot building and two shipping containers.A separate existing building will remain. Current use of the 2.3-acre site is low intensity and expected to remain so with the new construction. Mendocino County Airport Land Use Compatibility Plan Having been adopted more than 20 years ago, the 1996 ALUCP is antiquated in many respects.This is particularly true with respect to criteria and maps pertaining to Ukiah Municipal Airport in that the airport layout plan that the ALUCP uses as the basis for its mapping was updated and modified in 2016. The modifications include a proposed northerly extension of the runway and a corresponding shift in the location of the runway protection zone (RPZ).The size of the existing and future RPZs has also changed. These changes affect the Garton Tractor property. The 1996 ALUCP encompassed the Runway 15 (north) RPZ within two zones: Compatibility Zones A and A*.The Zone A boundary reflects the airport property line that existed at the time and has not changed since then. Zone A* takes in private properties that fall at least partly within the remainder of the RPZ. The RPZ dimensions used were based on the FAA standards applicable to this runway end at the time. As the 2016 ALP shows, however,the currently applicable RPZ dimensions are smaller and fall mostly within Compatibility Zone A.The proposed runway extension,though, shifts the RPZ 465 feet northward, resulting in the bulk of the Garton Tractor property being within the future RPZ. 50 Mead&Hunt,Inc. 1360 19th Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter June 19, 2018 Page 2 Two conditions thus are worth examining. First, if the ALUC consistency determination relies upon the currently adopted ALUCP, all the Garton Tractor property would be within Compatibility Zone A*. All of the property also would be within the RPZ established at that time. Alternatively, if the ALUC can take into account the current ALP despite not having updated its ALUCP to reflect this ALP, then the size of Compatibility Zone A* conceivably could be reduced in a manner that would have less impact on the Garton Tractor property." Importantly,the future building as now proposed in the amended site plan falls completely outside both the existing and future RPZs. The ALUCP criteria for Compatibility Zone A, and presumably applicable to A* as well, indicate that all new structures are prohibited. Further, occupancy of the property is limited to an average of no more than 10 people per acre.To comply with this latter criterion, usage of the 2.3-acre property will need to be limited to no more than 23 people. Given the nature of the current use,we understand that this criterion can be met with the new development.The major question thus becomes one of whether a new structure is allowable under the ALUCP policies. Federal Aviation Administration Standards Another set of criteria important to this project is that of the FAA. ALUCP policies should, at a minimum, adhere to FAA criteria with respect to RPZs.The FAA strongly encourages airports to own the land within their RPZs or otherwise ensure that incompatible uses are avoided. Buildings are one such incompatible use. Mead & Hunt's December 2017 memo covered this topic in detail. Now that the proposed building falls outside of both the existing and future RPZs, much of our earlier discussion no longer applies. Further, City staff requested the FAA to conduct an aeronautical study of the proposed building. As documented in its April 12, 2018, letter, the FAA concluded that the height of the building would not be a hazard to the airport's airspace. Important to note regarding the FAA's analysis, however, is that it only looks at the building height and whether it would be an obstruction to the airport airspace. Even the matter of whether the building would be in the RPZ is not explicitly addressed. Other compatibility issues such as the intensity of the use and the non-building uses within the RPZ are also not addressed. These limitations notwithstanding, the FAA's determination can reasonably be relied up to conclude that the project will not conflict with the ALUCP's airspace protection policies. I Whether the ALUC can base a consistency determination on other than its adopted, although outdated, plan is a legal question regarding which the ALUC should consult its legal counsel. 51 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter June 19, 2018 Page 3 California Airport Land Use Planning Handbook Given the outdated status of the ALUCP, an examination of the proposed project with respect to criteria in the California Airport Land Use Planning Handbook is worthwhile.ALUCs are required to be guided by the Handbook when preparing compatibility plans for airports within their individual jurisdictions. The Handbook defines a set of safety zones that should be established around airports.Two of these zones are of interest with respect to the Garton Tractor project. Safety Zone 1 corresponds to the FAA- delineated RPZs plus areas adjacent to runways. Safety Zone 2 is the Inner Approach/Departure Zone that extends beyond and along the edges of RPZs. The Handbook criteria for Safety Zone 1 closely match the FAA's RPZ standards. All new structures should be prohibited and any other uses should be "very low intensity in character and confined to the outer sides." Even parking lots, a use that the Mendocino County ALUCP considers "normally acceptable" are to be avoided. The Handbook says that"avoid" should be interpreted as meaning that the"use generally should be permitted only if an alternative site outside the zone would not serve intended public function." In suburban location Sb such as Ukiah, Safety Zone 2 allows nonresidential intensities of 10 to 40 people per acre.This range is lower than the ALUCP Compatibility Zone B1 criterion of no more than 60 people per acre, but higher than the 10 people per acre limit in Compatibility Zone A*. Using Handbook criteria, the proposed Garton Tractor building would be situated in Safety Zone 2. Its type and intensity of use presumably would comply with the criteria for this zone.The portion of the property that falls within Safety Zone 1 is another matter. This area is used for parking of tractors and other storage. Even if the usage is equivalent to a parking lot, the Handbook suggests it should be avoided.This usage is already on-going, however, and as long as it doesn't change significantly after the new building is constructed, can be considered an existing use which state law exempts from Handbook restrictions. Conclusions The project should be considered acceptable with regard to ALUCP airspace protection policies in that the FAA has determined it to be no hazard to air navigation. The amended site plan, which moves the proposed building location outside of both the existing and future RPZs, eliminates conflict with FAA standards for these areas.The remaining uses within the RPZs can be judged acceptable as long as they are primarily storage related. Using the safety zone boundaries delineated in the Caltrans Handbook, the project also appears to comply with Handbook safety compatibility criteria.To ensure compliance, uses within the Safety Zone 1 b"Areas characterized by low-rise(1-2 story)development and surface parking lots." 52 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com Technical Memorandum Craig Schlatter June 19, 2018 Page 4 (RPZ) part of the property would need to be limited to storage and other very-low-intensity activities similar to the current uses. Uses within the Safety Zone 2 area, including both the proposed and existing buildings, would need to be limited to a maximum of 40 people per acre. About one-third of the property (0.75± acres) is estimated to be in Zone 2, thus its total occupancy should be limited to a maximum of 30 people. With regard to the 1996 ALUCP, the proposed project is not consistent. Amending the plan to remove the conflict is a possibility,though may not be achievable in a timely manner. To make a finding of consistency at the present time, the ALUC would need to take into account the potential zone boundary changes that could come from an ALUCP update and/or rely upon the FAA's airspace determination along with the applicable criteria from the Caltrans Handbook. 53 Mead&Hunt,Inc. 1360 191h Hole Drive,Suite 200 Windsor,California 95492 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ 707 526 5010 fax 707 526 9721 www.meadhunt.com ATTACHMENT 10 Law Offices Of RAPPORT AND MARSTON An Association of Sole Practitioners 405 W. Perkins Street P.O. Box 488 Ukiah, California 95482 e-mail: drapport@pacbell.net David J. Rapport (707)462-6846 Lester J. Marston FAX 462-4235 Scott Johnson Darcy Vaughn Mary Jane Sheppard MEMORANDUM TO: Craig Schlatter, Director of Community Development FROM: David J. Rapport, City Attorney DATE: August 3, 2018 SUBJECT: Compatibility Determinations under Airport Planning Law During its hearing the appeal from the Planning Commission decision approving a site development permit to construct a facility in the Airport Land Use Master Plan zone "A*", the City Council continued the hearing to request a compatibility determination by the Mendocino County Airport Land Use Commission("ALUC"). Having received that determination, the Planning Commission has been requested by the City Council to make a recommendation after considering the ALUC's determination This memorandum addresses the legal requirements for responding to a compatibility determination by the "ALUC." CONCLUSION In my opinion,the City is not required to deny a permit for the Garten Tractor project,based on the ALUC's determination that the Project is not compatible with the Mendocino County Airport Land Use Plan("County Plan"). The City Council has discretion to approve or overturn the Planning Commission decision.It is not required to give notice of its meeting to the ALUC,to take action approving the project by a 2/3 vote or to make specific findings required by Public Utilities Code Section 21676. Those requirements only apply to the approval or amendment of a General Plan or a zoning code provision that is incompatible with the County Plan. If the project approval is upheld,I would recommend additional findings,based on substantial evidence in the record,that the project will not increase the public's exposure to noise or safety hazards associated with airport operations. ANALYSIS On June 6, 1996, the ALUC found the City's Airport Master Plan and Master Plan Map consistent 54 with the County Airport Land Use Plan("County Plan"). (See Attachment A, minutes of that meeting.) The City's General Plan incorporates the Airport Master Plan by reference. (Airport Element(Section V.1.).) As a result,referrals to the ALUC for consistency determinations are not required by the provisions of the Public Utilities Code requiring Airport Land Use Plans. (Pub. U. Code Sec. 21670 et sq.). (See CA airport handbook attached as Attachment B.) The County Plan allows, but does not require, the City to refer projects for a consistency determination. (See Section 1.3.4(e): Once the City plan is found consistent, a local agency may submit for a consistency determination". . . any proposed land use action determined by local planning agency to involve a question of compatibility.") Consequently, a review by the ALUC for compatibility is at the discretion of the City and a determination that the project is inconsistent is advisory and does not require the City to reject the project. The procedures in Pub. Util. Code Section 21676 requiring referral to the ALUC and allowing the local jurisdiction to overrule the Commission by a 2/3 vote based on specific findings only applies to the adoption or amendment of a general plan or zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan. These procedures and requirements do not apply to a decision to grant or deny a land use permit for a specific project. The ALUC has no jurisdiction over individual land use decisions in the City. Accordingly, the City Council is not required to deny a permit based on a determination by the ALUC that the project is inconsistent with the County Plan. It is not required to adopt specific findings. It is not required to act by a 2/3 vote. It is not required to give the ALUC 45 days' notice of its hearing on the project. The adopted County Plan and the City's Airport Master Plan provide that: Lands within the A* and B 1* zones are currently not under airport ownership. However, it is the intention of the City of Ukiah to provide long-term control of the land uses within these areas by either acquiring the property in fee or obtaining approach protection easements restricting the type and density of land uses permitted. (See Attachment A,p. 3.) Despite its incompatibility, the Commission and/or the City Council could find that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property, it is not in a position to prohibit development as required in the A* zone. If that were a decision that the Planning Commission would recommend or that staff would recommend to the City Council, then findings should be made based on substantial evidence in the record that the proposed project will minimize the public's exposure to excessive noise and safety hazards associated with airport operations. 55 ATTACHMENT A MENDOCINO COUNTY AIRPORT LAND USE COMMISSION MINUTES -REGULAR JUNE 6, 1996 LOCATION: Board of Supervisors Chambers, 301 South State Street, Ukiah, California COMMISSIONERS PRESENT: Wood, Calvert, Shelton, Simon, Harris COMMISSIONERS ABSENT: Ruffing PLANNING&BLDG SVC STAFF PRESENT: Debra White,Administrative Aide Alan Falleri, Chief Planner Gary Pedroni,Planner 11 OTHERS PRESENT: Frank Zotter, County Counsel Ken Brody, Shutt, Moen&Associates Charlie Stump, City of Ukiah The meeting was called to order at 2:30 p.m. ROLL CALL All members were present with the exception of Commissioner Ruffing. APPROVAL OF MINUTES Upon motion by Commissioner Wood, seconded by Commissioner Harris and unanimously carried(5-0; Ruffing absent),IT IS ORDERED that the Airport Land Use Commission Minutes of May 16, 1996 are approved as submitted. PUBLIC HEARING AND ADOPTION OF THE COMPREHENSIVE LAND USE PORTION OF THE UKIAH MUNICIPAL AIRPORT DRAFT MASTER PLAN REPORT B-2 Zone North of the Airport-Infill. Mr. Charlie Stump, City of Ukiah briefly reviewed his Field Notes dated May 24, 1996, in which he surveyed the existing land uses within the B-2 Zone North of the airport. It was his conclusion that types and intensities of the existing land uses support the recommended Infill policy. Discussion followed by the Commission regarding the County-wide Infill policy,percentage developed, survey conducted by the City and how new development will be reviewed based on the Infill policy. Mr. Brody, Mr. Pedroni and Mr. Stump also discussed the above issues and responded to questions from Commissioners. Mr. Brody explained that,provided the proposed development is consistent with the Plan, it will not be reviewed by the Airport Land Use Commission. Mr. Stump clarified that, in preparing the survey, he did not determine percentage of development. Mr. Pedroni discussed the methods used by County staff in determining"percentage developed"information for the other airports. 56 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 2 The percentage developed criteria used for the other airports was based on potential density, not types of development. The criteria used for the other airports considered density not intensity of use. Mr. Brody read Policy 2.1.6 from the Comprehensive Land Use Plan adopted for other airports in the County which addresses infill. Mr. Brody explained that development in this B-2 Zone will be allowed as long as it is not more intensive than what presently exists. The Commission discussed in detail proposed modifications to the first paragraph on Page 7-33. Several modifications were considered. The multifamily residential development limit of 30 dwelling units per acres should be changed to 28 using that standard multiplier of 1.92 people per multifamily residence as prescribed by the California Housing and Community Development Department. Also, the 28 dwelling units per acre density equates to a maximum of 54 people per acre, not 58. Mr. Falleri noted that the language finding high density residential development normally acceptable is only looking at noise issues and is not considering the safety issue. Discussion continued by the Commission regarding safety issues in the B-2 Zone. The Commission reviewed Table 2A found on Page 2-6 of the Comprehensive Land Use Plan. Mr. Falleri pointed out that this compatibility chart provides some flexibility for multifamily residential development. The Commission discussed specific parcels that could be impacted from language that precludes mutlifamily residential development. The vacant lot behind the Yokayo shopping center was specifically discussed. Several Commissioners felt that new multifamily development should be precluded due to safety concerns. The Commission considered Policy 1.3.4 of the Comprehensive Land Use Plan which details specific developments which must be reviewed by the Airport Commission within A and B Zones. The Commission considered adding language to the proposed modification of the first paragraph on Page 7-33 which would require a percentage of open space lands for any proposed multifamily development. During discussion of two story structures, it was clarified that exempt"equipment rooms," are attic areas that would include storage of air and heating equipment. It was the consensus of the Commission to recess to provide staff an opportunity to develop modified language to address concerns regarding multifamily residential development. RECESS: 3:16 -3:30 p.m. Mr. Brody reviewed proposed modified language to the first paragraph on Page 7-33 to address Commissioners' concerns. The final proposed modification to the first paragraph on Page 7-33 follows: "The B2 zone north of the Airport largely encompasses existing development. Some vacant land remains,however, and redevelopment of other parcels is anticipated. The Infill policy(Policy 2.1.6) of the County-wide Compatibility Plan is applicable to the entirety of this B2 zone. This policy allows new development of a similar intensity to that of surrounding, already existing, uses. A survey of the area has been conducted to determine the current types and intensity of uses. The following limits on future development of this zone are set accordingly: (1) New residential development is discouraged in this zone. However, where such development is considered the best land use for a particular parcel with regard to general city planning factors,high-density,multifamily residential development shall—because of its lower sensitivity to noise compared to single-family residential uses—be deemed normally acceptable. Any new multifamily residential development shall not exceed 28 dwelling units per acre. Any proposed multifamily residential development greater than 57 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 3 four acres shall maintain a minimum of 30 percent open lands including non enclosed automobile parking lots,major landscaping areas and a share of adjacent roads. New single-family residential uses shall continue to be regarded as normally unacceptable. (2) Non-residential uses shall not exceed 90 people per acre. (3) Routinely occupied portions of buildings shall not exceed two stories in height (equipment rooms, etc., are exempt). (4) Restaurants and motels are acceptable uses in the B2 infill zone provided that they do not exceed the above two criteria. (5) An existing school or hospital ocated within the B2 infill zone may be expanded provided that the buildings are single story and the use does not exceed an intensity of 60 people per acre." Commissioners supported the proposed language and agreed that it is the intent of the Commission that the added language applies to the property south of Gobbi Street, east of the Yokayo Shopping Center, west of the railroad tracks and north of the terminus of Apple Street. It was further agreed that, if this land is slightly smaller than 4 acres, after its exact size is confirmed, the Airport Commission will decrease the 4 acre size limit within the policy to insure that this parcel is addressed,however, the size limit shall be no more than four acres. The public hearing was declared open and subsequently closed on the Comprehensive Land Use portion of the Ukiah Municipal Airport Draft Master Plan Report when no one was present to address the matter. Upon motion by Commissioner Shelton, seconded by Commissioner Calvert and unanimously carried (5-0; Ruffing absent),IT IS ORDERED that the Airport Land Use Commission adopts the Ukiah Municipal Airport Comprehensive Land Use Plan, subject to the amendments as agreed to by the Airport Land Use Commission on May 16 and June 6, 1996, for incorporation into the County-wide Comprehensive Land Use Plan(adopted October 21, 1993), as follows, finding that this action will not have the potential for any significant environmental impact based upon the previous Negative Declaration adopted by the Ukiah City Council associated with the overall Ukiah Municipal Airport Master Plan Figure 7J (following Page 7-32 of the Ukiah Municipaa Airport Master Plan Report, July, 1995) is adopted as the "Compatibility Map"for the Ukiah Municipal Airport changing the B2 Zone east of the airport which is adjacent to the A Zone(airport industrial park)to a B 1 Zone. The following individual airport policies are adopted for the Ukiah Municipal Airport. These policies modify the criteria set forth in the ALUC's "Compatibility Criteria"table. The following policies to be added to Chapter 3 of the County-wide Comprehensive Land Use Plan: • Lands within the A* and B 1* zones are currently not under airport ownership. However, it is the intention of the City of Ukiah to provide long-term control of the land uses within these areas by either acquiring the property in fee or obtaining approach protection easements restricting the type and density of land uses permitted. • The B2 zone north of the Airport largely encompasses existing development. Some vacant land remains,however, and redevelopment of other parcels is anticipated. The Infill policy(Policy 2.1.6) of the County-wide Compatibility Plan is applicable to the entirety of this B2 zone. This policy allows new development of a similar intensity to that of surrounding, already existing,uses. 58 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 4 A survey of the area has been conducted to determine the current types and intensity of uses. The following limits on future development of this zone are set accordingly: (1) New residential development is discouraged in this zone. However, where such development is considered the best land use for a particular parcel with regard to general city planning factors,high-density,multifamily residential development shall—because of its lower sensitivity to noise compared to single-family residential uses—be deemed normally acceptable. Any new multifamily residential development shall not exceed 28 dwelling units per acre. Any proposed multifamily residential development greater than four acres shall maintain a minimum of 30 percent open lands including non enclosed automobile parking lots,major landscaping areas and a share of adjacent roads. New single-family residential uses shall continue to be regarded as normally unacceptable. (2) Non-residential uses shall not exceed 90 people per acre. (3) Routinely occupied portions of buildings shall not exceed two stories in height (equipment rooms, etc., are exempt). (4) Restaurants and motels are acceptable uses in the B2 infill zone provided that they do not exceed the above two criteria. (5) An existing school or hospital ocated within the B2 infill zone may be expanded provided that the buildings are single story and the use does not exceed an intensity of 60 people per acre. • Recording of a Deed Notice is considered an acceptable alternative to dedication of an avigation or overflight easement in the B2 and C zones. • Establishment of a Real Estate Noise Disclosure requirement shall be considered an acceptable alternative to a Deed Notice requirement in the D zone. With regard to the "Compatibility Criteria"table in general, the reference to"significant risk" under the impact elements for the B2 zone shall be changed to "Moderate risk." PUBLIC HEARING AND RECOMMENDATION TO THE CITY OF UKIAH REGARDING UKIAH MUNICIPAL AIRPORT DRAFT MASTER PLAN REPORT CONSISTENCY WITH ADOPTED COMPREHENSIVE LAND USE PLAN Staff briefly discussed the Airport Mater Plan and consistency with the Comprehensive Land Use Plan. The Airport planning consultant, Ken Brody, as well as planning staff from both the City and County, commented that they were unaware of any inconsistencies between the two documents. The public hearing was declared open and subsequently closed when no one was present to address this matter. Upon motion by Commissioner Wood, seconded by Commissioner Shelton and unanimously carried(5- 0; Ruffing absent),IT IS ODERED that the Airport Land Use Commission finds the Airport Master Plan is consistent with the Ukiah Comprehensive Land Use Plan as amended by the Airport Land Use Commission on May 15 and June 6, 1996 as follows: Page 2-7: Delete heading and paragraph relating to Runway Width. 59 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 5 Page 5-11: Replace the last paragraph"Accordingly... is next reconstructed."With the following: "Airport user and City input strongly supports the maintenance of the runway at its existing 150-foot width. Accordingly, the Airport Layout Plan depicts the existing and future width of Runway 15-33 at 150 feet." Page 7-9: Replace second and third paragraphs with the following, and delete adjacent sidebar: "the City of Ukiah adopted a new General Plan on December 6, 1995. Work on the Airport Master Plan has been accomplished simultaneously with preparation of the new General Plan. Coordination was maintained during the two planning efforts and the two documents are, with minor exceptions, consistent. The following paragraphs highlight portions of the General Plan which address airport-related concerns. Airport-related matters for which amendment of the General Plan is recommended are listed on Page 7-28. Page 7-9: Fourth paragraph,modify as follows: Delete fifth and sixth sentences, "...The plan calls... and industrial uses..." Modify seventh sentence to begin: "Most expansion of..." Add sidebar entitled"Ukiah General Plan Residential Land Use Densities" and listing the following" Rural Residential <1 du/ac Low Density 1-6 du/ac Medium Density 1-14 du/ac High Density 1-28 du/ac Page 7-9: Fifth paragraph,replace with the following: "Airport Element—This element of the General Plan focuses on the role of the Ukiah Municipal Airport and the land usse compatibility issues associated with the airport's operations. No specific recommendations regarding future development of the airport are made. Land use compatibility policies are also kept in general terms, with the emphasis instead being placed on future adoption of an Airport Overlay Zone which would set forth detailed compatibilitiy criteria. Page 7-12: Table 7A,modify as follows: Change subtitle from"Ukiah Municipal Airport"to "Mendocino County ALUC." Below"Source" on second page of table, add: "Note: The criteria listed in this table are the Countywide policies adopted by the Mendocino County Airport Land Use Commission. Recommended modifications specifically applicable to Ukiah Municipal Airport are discussed on Page 7-32." Page 7-21: Paragraph beginning"Although these...", fifth line should read: "...change to the extent that it unnecessarily creates..." Page 7-24: First full paragraph,replace second sentence with the following: "...city limits. The new Ukiah General Plan does not propose annexation in this area. City acquisition of approach protection easements on this property, as proposed in this Master Plan, would not necessitate annexation. However, 60 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 6 if negotiations with property owners results fee title rather than easement acquisition of any of the parcels, then city annexation of those parcels would be appropriate." Page 7-28: "Land Use Designation" section, add third paragraph as follows: "...uses to the south. The adoption of an Airport Overlay Zone as proposed in the new Ukiah General Plan is capable of largely eliminating this latter concern. The underlying land use designations should nevertheless be modified in the area bordering the north end of the Runway 15 runway Protection Zone. A commercial or industrial designation should be shown on the General Plan Land Use Map in place of the present medium-and high-density residential designations. The General Plan also should reflect the proposed City acquisition of approach protection easements within and adjacent to both RPZs. Page 7-32, Figure 7J and Page 7-33: Amended as noted above under motion for adoption of the Ukiah Municipal Airport Comprehensive Land Use Plan. Chairman Simon commended staff members from the City and County and the consultant for the excellent job in preparing the plans and modifications which help to expedite the hearing process. MATTERS FROM STAFF/COMMISSION Review of Composition of Airport Land Use Commission and Stipulation with the City of Willits Mr. Frank Zotter discussed the Stipulation with the City of Willits which designates the make up of the Commission. He also discussed State laws which provide to proxies. A modification proposed to the stipulation would change the make up of the Commission so that three Planning Commissioners would be appointed by the Board of Supervisors, three Commissioners appointed by the City Select Committee, and the seventh member appointed by the Airport Land Use Commission. Two members appointed to the Commission shall have aviation expertise. The modification would allow the Airport Commission to appoint anyone to the Commission rather than limiting to a current Planning Commission member. Chairman Simon reported that the City of Willits has approved the proposed modification to the stipulation. The Commission discussed the use of proxies on the Commission with several Commissioners expressing concern with this procedure. Mr. Zotter discussed State law which provides for use of proxies. He stated that, in fact, all Commissioners are required to select a proxy and submit that selection to the Secretary of the Commission. Ms. White reported in response to Mr. Zotter that the only Commissioner with a proxy on file with the Department is Commissioner Ruffing. The Commission discussed possibilities for controlling use of proxies by adopting rules which would restrict their use. It was the general consensus of Commissioners that they do not support the use of proxies, however, given Counsel's advice that they do not have the authority to eliminate use of proxies given the State law, then their second choice was to develop some rules which would regulate use of proxies. The Commission also discussed the possibility of eliminating use of proxies through a modification of the stipulation. The Commission also discussed the term"aviation expertise" and felt that the term should be more clearly defined. The Commission also briefly discussed whether proxies are required to file conflict of interest statements with the County Clerk and Commissioner Calvert recommended that staff check into this matter and, if conflict of interest statements are required, that staff contact the proxies to notify them of 61 MENDOCIINO COUNTY AIRPORT LAND USE COMMISSION JUNE 6, 1996 MINUTES PAGE 7 this requirement. By Order of the Chair, staff was requested to discuss the issue of use of proxies and definition of aviation expertise with the City of Willits to determine if a modification to the stipulation can be developed or if rules of the Commission can be developed to limit the use of proxies. ADJOURNMENT Upon motion by Commissioner Harris, seconded by Commissioner Wood and unanimously carried(5-0; Ruffing absent),IT IS ORDERED that the Airport Land Use Commission hearing is adjourned at 4:39 p.m. 62 ATTACHMENT B co ALUC REVIEW OF LOCAL ACTIONS G Beyond these two circumstances, the need for submittal of individual development proposals (assuming they do not involve amendment to local plans, or zoning changes) is subject to mutual agreement between the ALLIC and the affected jurisdiction (PUC Section 21676.5(b)). Many LUCs request that certain major land use actions continue to be submitted for review. Such actions might include very large developments where site design (the distribution and density of dwellings, areas of intensive use, open lands, etc.) and other factors, such as building height, have potential compatibility implications even when the overall development is basically acceptable. A full list of these types of development actions should be included in the ALUCP, local plans, or in some other policy document agreed upon by both entities. Even when a local jurisdiction agrees to continue to submit major land use actions to the ALUC, project review is normally not necessary if related local plan amendments or zoning changes previously were reviewed. Exceptions to this limitation on subsequent reviews might apply if sufficient details regarding the project were not available when the first consistency determination was rendered, or if the project changes significantly. Three very important points need to be emphasized with regard to the review of individual land use development proposals whether by the ALUC or the local jurisdiction. • ALUC reviews are voluntary only if the applicable local planning policies are firlly consistent with the UCP—The local plan or other supporting policies (e. ., zoning ordinance; development regulations), therefore, must contain sufficient detail regarding compatibility criteria and review procedures to assure compliance with policies set forth in the ALUC°s compatibility plan. If this is not done, then the local planning policies are not fully consistent with the ALUCP and submittal of individual development projects for ALUC review would continue to be mandatory. In addition, if an individual development project requires a zoning variance or general plan/specific plan amendment, the review is not voluntary as changes in local plans and regulations require ALUC review. • Local Jurisdiction Reviews Must Be Based on ALUCP Criteria—The failure of a local jurisdiction's local planning policies to restate or incorporate by reference ALUCP criteria and standards—even if that plan has been found consistent with the ALUCP--does not relieve the jurisdiction of the obligation to require individual development proposals to meet the ALUCP standards. Any exceptions require that the local jurisdiction take the special steps necessary to overrule the ALUC. A local jurisdiction's silence on these matters can be taken to indicate its acquiescence to the standards set by the ALUCP. If a land use development project were to be challenged under these circumstances, a court could be expected to hold the project to the ALUC's standards. • Non-Mandatory ALUC Project Reviews Are Advisory—When local planning policies have been made fully consistent with the ALUCP, not only is submittal of most land use development proposals for ALUC review voluntary, but, when submitted, the reviews become advisory. Moreover, when ALUC review is advisory,the local jurisdiction does not need to take the special steps necessary to overrule the commission if it disagrees with the outcome of a review. (While the advisory nature of ALUC reviews under these circumstances is not spelled out in the SAA, it is clear that, if this were not the case, then the local jurisdiction could simply cancel the review agreement and proceed without any ALUC involvement.) m_, _... .. .......... ....... California Airport Land Use Planning Handbook 6- ATTACHMENT 11 Craig Schlatter From: Karl Schweikert <karl@av8lawgroup.com> Sent: Monday,August 06, 2018 1:17 PM To: Planning Department; Craig Schlatter; Sage Sangiacomo Cc: ron.bolyard@dot.ca.gov Subject: Comment Letter- KUKI - Planning Commission#12a, 8/8/2018 Attachments: 2018.08.06 Cal Pilots Comment - Ukiah PC Item 12a - 2018.08.08.pdf Good afternoon Mr. Schlatter, Thank you for your help last week addressing the Mendocino County ALUC hearing on Garton Tractor (ALUC_2018-002). Following the ALUC's 6-0 vote for inconsistency, it appears the matter has been scheduled for the Planning Commission without awaiting the written determination. CalPilots submits this comment letter for inclusion in the planning commission package on Wednesday, 8/8. Could you please confirm that you are the proper person to address this to? I was unable to find a clerk for the Planning Commission or an email address for submissions. Mr. Sangiacomo, I was unable to find email addresses for each of the members of the City Council. Although your website does allow a message to be sent individually, it is unclear that it would properly accept the attached PDF. I request that you distribute this letter to each of the City Council members and suggest a copy be sent to the City Attorney for review. Thank you, -Karl Schweikert Counsel California Pilots Association 916.712.5888 64 i 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 August 6, 2018 VIA EMAIL (Planning(acitVofukiah.com & cschlatter(a»citVofukiah.com) City of Ukiah Planning Commission 300 Seminary Avenue Ukiah, California 95482 Re: August 8, 2018-Agenda Item 12a. Garton Tractor Dear Commissioners: The California Pilots Association ("CalPilots") submits this comment letter in response to agenda item 12a on your August 8, 2018 agenda. Planning Commission Review Should Be Delayed As an initial matter, CalPilots objects to the presentation of this matter to the planning commission without waiting for the written statement of decision to be issued by the Airport Land Use Commission ("ALUC") who voted 6-0 to find the project inconsistent. The result is to deny the public the ability to properly comment on this project in light of that public meeting. As an initial matter, CalPilots requests the Planning Commission hold this matter over until after the ALUC report has been written to allow for public review. Additionally, the proponent of the project is disadvantaged because the proponent cannot propose any changes that may mitigate the inconsistency finding. Although the City of Ukiah ("City") Attorney has submitted a memorandum asserting the City may disregard the inconsistency determination. The attorney states it was optional to submit the matter to the ALUC. CalPilots believes the decision to ignore an avigation easement that is part of the Airport Land Use Plan renders the project a modification of the zoning requiring review. However, the dispute is moot. The City did invoke Section 1.3.4(e) and sought ALUC review. Having done so, the City must now comply with the ALUC process. A failure to present the written ruling of the ALUC violates that process and harms the public. Presuming the City disagrees and will move forward without the ALUC report, CalPilots seeks to ensure a clear administrative record. CalPilots opposes the expansion of buildings within the Runway Protection Zone for the reasons contained in our letter to the Airport Land Use Commission ("ALUC"). (See Exhibit A.) 65 WWW.CALP1 LOTS.O R C 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 Avigation Easement An avigation easement placed on the land prohibits the construction of new or expanded obstacles on the ground. Ignoring the plain language of the avigation easement, the City appears to rely on the fact that flying aircraft would not hit the building to expand a building already located in the clear zone near the runway. This clear zone is something near all airports and why the passengers on Aeromexico flight 2431 survived, because it crashed on takeoff into clear land without buildings. The Proposed Use Violates The Avigation Easement It is important to note that the current land use plan for the City was found compatible with the Airport Land Use Plan back in 1996. In doing so, the City and the ALUC in 1996 relied upon the avigation easements on the land, especially on the property Garton Tractor now wishes to expand their facilities on. (A copy of the Avigation Easement is attached as Exhibit B.) That easement has been in place for 30 years, since April 18, 1988. The owners agreed that they: "...shall not erect, or permit the erection or growth of, any structure, tree or other object within that portion of Parcel 1 lying within the said Northerly clear zone approach area..." (emphasis added) No requirement a building or tree be an air navigation hazard. Expansion of any structure in the runway protection zone (aka the clear zone) is prohibited. (See graphic on page 10 of Exhibit B.) On page 2, the City is granted the power to: "3. The right to remove, raze or destroy those portions of buildings, or other structures and land infringing upon or extending into said Northerly approach surface, together with the right to prohibit future erection of buildings or other structures which would infringe upon or extend into said surface, and the right to control the maintenance of any structure which would cause temporary interference with said surface." The easement is granted to benefit the Ukiah Airport. Granting this expansion of the building explicitly prohibited by the easement constitutes waste of airport resources and violates the ALUC approval of the general plan that included the avigation easement on this property. Similar to an easement prohibiting the building of structures on an irrigation canal, this prohibits the expansion or building of buildings in the clear area. Just as this commission would reject a project that violates an irrigation easement it should reject this project as violating the avigation easement. 66 www.CALP1 LOTS.O R C 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 Airport Land Use Commission (ALUC) Review The City's decision to submit the project to the ALUC for review renders the City Attorney's opinion irrelevant. Having elected under Section 1.3.4(e) to seek a consistency determination from the ALUC, the City may not now disregard the determination by indicating it was not required. The City invoked the ALUC's power and received a negative determination. If it wishes to approve the construction despite the finding, it must now override the ALUC inconsistency determination utilizing the 2/3rds vote method and comply with the notice requirements. Once Submitted To The Airport Land Use Commission, The City Must Override CalPilots believes the violation of the avigation easement acts as a de facto modification to the general plan requiring ALUC review. However, which opinion is correct was rendered moot by the City's decision at the City Council level to seek ALUC review. Contrary to the City Attorney's memorandum limiting ALUC power, the ALUC is authorized "[t]o review the plans, regulations, and other actions of local agencies and airport operators pursuant to Section 21676." (Pub. Util. Code, § 21674, subd. (d).) The City has chosen under the County Airport Land Use Plan Section 1.3.4(e) to invoke ALUC review for this project because a question of compatibility has arisen. Having invoked the power of review, the ALUC determined this project was not compatible. The City must now overrule the ALUC using a 2/3rds majority. Traditionally, a comment letter would address the findings of the ALUC associated with incompatibility. The City has denied the public that ability by moving this project forward without regard for the ALUC ruling. As noted above, the City invoked the ALUC power and now is prohibited from saying it didn't mean to. Perhaps begging forgiveness would have been an option, but they asked permission and were denied. They cannot now turn a blind eye to that denial, especially after having chosen to invoke ALUC review. At the planning commission level, CalPilots requests the commission reject the proposal as incompatible with the airport and a runway protection zone designed to save people when problems occur on takeoff or landing. In the alternative, CalPilots renews its request this matter be tabled until after the ALUC issues its report. 67 www.CALP1 LOTS.O R C 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 Conclusion The proposed project causes the growth of a structure within the clear area as prohibited by the Avigation Easement placed on the property. As a result, this commission should reject the plan as violating an easement on the property. Additionally, this commission should concur with the ALUC and reject the proposed project. Regards, /s/Karl Schweikert Karl Schweikert General Counsel California Pilots Association Via Email (Counsel(a�,CalPilots.org) Exhibits: A—CalPilots Comment Letter to ALUC B —Avigation Easement on the Property (recorded April 18, 1988) CC: CalTrans Division of Aeronautics City of Ukiah City Council via City Manager 68 WWW.CALP1 LOTS.O R C Exhibit A CalPilots Comment Letter to Mendocino County Airport Land Use Commission August 1, 2018 69 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 August 1, 2018 VIA EMAIL (Planning@cityofukiah.com) Mendocino County Airport Land Use Commission 501 Low Gap Road, Room 1070 Ukiah, California 95482 Re: Agenda Item 5a. Garton Tractor,AL UC 2018-0002 Dear Commissioners: The California Pilots Association ("CalPilots") submits this comment letter in response to agenda item 5a on your August 2, 2018 agenda, Garton Tractor, ALUC_2018-0002. We appreciate the work of the Airport Land Use Commission ("ALUC") in ensuring projects located within the airport influence area are compliant with the California Airport Land Use Planning Handbook issued by Caltrans. As will be discussed below, CalPilots urges the ALUC to find this project not compatible with not only the current Airport Land Use Plan ("ALUP"), but clearly in violation of the avigation easement applicable to the parcel. Height Determination —No Hazard to Air Navigation Is Irrelevant Due To Location As the commissioners are likely aware, for the purpose of"Air Navigation," the FAA begins at 50' above ground level. The FAA does not, and cannot, control land use near the airport. Thus all FAA assumptions begin at 50' presuming compatible land use exists. CalPilots concurs this single story structure would not present an air-obstacle, even though it may constitute a land-use obstacle. The expansion of buildings within the Runway Protection Zone ("RPZ") is an obstruction within what is intended to be a clear area. Mead& Hunt's December 2017 letter identifies FAA guidance limiting the RPZ to farming, irrigation channels, non-public airport service roads, underground facilities, and air navigational aids (e.g. ILS equipment). The area is intended to be clear of obstacles. Unfortunately the buildings were already located in the RPZ, but their expansion causes problems. 70 WWW.CALP1 LOTS.O R C 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 Avigation Easement—The Proposal Conflicts With The Easement CalPilots disputes the staff reports finding that the FAA finding of no hazard to air navigation means it complies with the avigation easement. CalPilots notes this is not a legal opinion issued by the City Attorney. A brief digression into terminology. The FAA used to refer to these areas at the end of runways designed to be clear as clear areas. About the mid-90's it changed the term to Runway Protection Zones ("RPZ"). The avigation easement's reference to "Clear Areas" are references to this protection zone. An RPZ is what allowed the passengers on Aeromexico flight 2431 to survive their failed takeoff yesterday. They are critical to the safety of pilots and their passengers. The easement requires the owner to keep the clear zone "free and clear of any structure... which is or would constitute an obstruction or hazard to the flight of aircraft..." (Staff Report, Attachment 3.) The use of"or" in the language of the easement means the building cannot constitute either an obstruction or a hazard to the flight of aircraft. Since the FAA must rely upon local zoning to protect the RPZ, hazards to air navigation are only evaluated if they exceed 50 feet above the runway. The FAA relies upon avigation easements, like the one present on Garton Tractor's land to protect the RPZ. The City's staff report suggests improperly ignoring the clear area easement. The existing buildings are already obstructions, but they pre-exist the easement. An expansion of one of those buildings would violate the easement. Requirement to Apply Current ALUP Although Mead & Hunt declined to provide a legal opinion, in its December 13, 2017 letter (Staff Memorandum, Attachement 1, pg. 2) indicated ALUC determinations are typically made based on the current adopted ALUP. CalPilots concurs. Consistency determinations must be based on the then adopted ALUP. That such a plan may negatively impact development near the airport provides an impetus for undertaking a plan update. Additionally, without an actual change in the location of the runway, no update to the ALUP would eliminate the conflict with the RPZ. Application to a Runway Protection Zone ("RPZ") Again, Mead& Hunt identified the permitted uses of RPZ land. Although additional guidance does allow for the possibility of buildings in the RPZ, unstated in their letter is that those buildings that do receive approval are typically for aeronautical use. 71 WWW.CALP1 LOTS.O R C 11 CALIFORNIA PILOTS ASSOCIATION 1414 K ST., 3RD FLOOR, SACRAMENTO, CA 95814 Proposal to Shift Runway and Ultimately RPZ Although future changes to the runway are planned, until funding and construction actually occur, the implementation of a project impeding on the RPZ may cause a further reduction in the length of the Ukiah runway reducing its viability as a fire bomber base during wildfire season, a matter presumably of critical importance to Ukiah. Conclusion Garton Tractor's business is located on property subject to an avigation easement. Like all easements, they limit what you can do. This easement prohibits new buildings, trees, or other things that would be an obstacle in the object free area of a runway protection zone. Thus, an expansion of buildings or the construction of new buildings conflict with this easement. Development in an RPZ clearly conflicts with the Airport Land Use Planning Handbook. Also, new construction in the RPZ raises concerns the FAA may further reduce the runway length to accommodate the blocked RPZ, which could potentially limit the airport's usefulness to CalFire in defending Mendocino and Lake counties from wildfires. CalPilots urges the ALUC to find the project not compatible with the ALUP. Regards, /s/Karl Schweikert Karl Schweikert General Counsel California Pilots Association Via Email (Counsel@CalPilots.org) 72 www.CALP1 LOTS.O R C Exhibit B Avigation Easement On Land Now Occupied By Garton Tractor Recorded April 18, 1988 73 'Vill ! 1NG PD11 "Mr A), i CALIF tv cof up i of Wj Sq minary Avrnue q GRAN,"l O-J, F),�,PYFN-f 11?[S rpt RIFVF7 ANP OP (A IFAR l"»T, rl'Ic'Ic 1 y ord 'hotVoen T.. h'. RtlP1(7K and PAV7 'RIJIMCK, t:e r zill t r� j r r TV i M 0 11 To I Cl"'Y (IF UK"Ail, ;, �unjcip.,O Corporati s -I � That he Gra nno5 Ccc herebv Prant r rel mre and corrvey t"9:.:` Gra xley 1 rs succcfybors and assigns forever. a perpetual pavement over that. port On of the following WrOhed parcel of I nnd it YKIch rhe Annrcr WIM P f eV, ;i mp I e estate, desiprpted as Parre I t lyinp W W n the No"Wrl V, rpproach wrea, as here'rofur deucribed, of Ac North-Outh iunway Q he UkiaVlYcnicipal Orport and situared in tye r4upty of >'a_ndocjno, ! rate o� CaNforan&7 ParcK 1 , (For IxFal De SL I t i On, S'Ce l i h 1 t ''A 7ha t portion o f F,�r c f,1 1 1,y i,i i v wIi', hin the raid r t h e r I r appro"'ich 1re", , J:: (Ieline,,-ited by the hntch lines on the FKAG "IN Uttachoi t i e r r t o and in a d e a+ pa,r r h e r f--,o f, The MIAMI agrees that thev,, C h c i r he!rs , fuccesnory ond assigrs yKa I I no! h c 7 c ,'t e,r e r c c r , u;r perm!t the vrectio" or growth n f, anv a rruv nrl- r"e or o0wr objert within that portion of Pnrrel I jN ing within II ,Svjd 'iL)rtheti-y Wear zone approach area to a height above the Kcar zone approarh surface lor that ApprOaLh area, as showr on Rhibit "B" atlaryed hereto and incorporated herein, said clear one npprench surface being, hvrcn,after d,Yrrfbed. Grautur , their heirs. q"coussers and nrSim shall ,issiTme the exprnre & complyy w1rh this paragraph, uxcept for Ou initia.] remoM of trups, shrubs or 1wrennint growth as described in paragrANi 1W Wn, The Grartur further nprpps that the easement and ARM hereby gran!-P44 tee 74 ! � / w s , _ � �\ 75 ON A V i, t n t i I, uq i c.i i t to tK; Psecurian Pt this a" wTvnt to r j—"; Wnn i Norther div clear aim appraarh vaface. Fhv , Nol-rhc,rl"' C 1 C'l 11 U, a 11)y.71" k c 1, ()r o 7i ,,I 1�o Nor t !"�t v I v c rr,Y- r.",T,1e a ppro:ich vi r"fa cc 0 r C' Ctr f i T C ,t C-0 cU F V t I.a h; t 1: a I L e r v r, u e N o r t I e i I v Clear- nr(1;i c r e a Thu Northerly clear zone npproach area ix an area t r P p e 7 o 6 K 1 orr looted at rhc No"heby rnd of MO "pry l h"on t 4 1 u=Rv vhY F. "W A;i extends outwardly 1"00 feet f rum v linea that i Y ..L r1 ph r � Pqlvy to rhe LxtenOpd centerline of said runway and 20h 1 epr Frnm the IN rchery a r I,i u u 1 and Me, area is 50C i ect: wide nr i t P inner one and 1010 I{.4.., Me Nt its outer Pad ind whose Pais cnirqidvv with t4v czturidrd cv:;rvr-- 1 ine of S i j ruawa% Said Nrother3y c I ear vore* npproark ni ea to onyt pi�rticiil arl descri be'd as Jol I ows- Corraienv:i i i p :,t. t ho cc,nt er 1,i lie o n 111wa e No r end of the Ukiah Yunix1pal Airport i'l rnte..rl ine bearing of North I K"8, IW, West � thence Mth 11' W 18" West, 200.00 feet t o the pr i 11 t ('f b F,�.i v I-.,i n P,; Lherce Soiith 7,F` . [ ' 4,:" �'est , ,C 0 0 f e c,t, t h Pn c,': 'I"'(I r t I 1 20, J,0, 09" West n 1 1 0,, f 0,, t h(,n c P No r t h _r'8 2 1 4 " Faiti r !('toO fee t r hovc e S oil t 11 (I 7"' l�a s t , 9 , 1 9 0 z I Cc r Vence Louth 7V 21 62" Vesk MUM feet, ,r, the -io i r r of h,t p!j nni ng 'Awthery Clear Zone Qpyuach lArface The Northerly clear zopv approach surface i S N trapPZOMI Plane Yi H, r 1 op e c', 34 to I (one coot of elevation for earh Odrty-fmvr� feet i horizontal distance) located directly „,1^ov e t h e N o r t h f?r I v c Sear 7,ore a pp r ca,-h n r e a , hereinahove described, which inullnell plane has My ocxn tion: Q 615 Peer roan sea I uvel at its inner and lower edgenPur I Me ,I B� Ps shourn on Exhi 1,i t "B” , rand an el evat I on of r�6-`, f>-ot r.-.ean sea I evel -Ir its outer and upper Pdpe along line CD, as sh"m an said bldlit Tom Approach surface Is not the pround skirface. ) TO VMT AND TO Ht') M Wd easement and all rights uppertouArg the veto unto the Grantee, its succppsars and assigns, until said Mah Hnicinal Airport shall he -ibzirkdoned and shall cease ra be used for public airl' urt JAFJ�0.�,QS. IT IS ITUPSTonD AND AGREED that these cnventnts and ugreements sh-all run I t h the Land nd ;-;nd s I 144 11 bei bindiTIP Ljon the h e i r s, zi d-,i n i VX e CU t 0 YS , cusses cart; and asMIrs cif t h t, (,.rat,t o r, a n d t ha,V Iran the purpcFe of this instrument, that portion of Mrcel I vh 1 A 1 leb with to tho Northerly clear lone? apprcas ch area 5017 be the ervient mt:tunPnrind 76 q -1S 1 f" - 3 - t I -C ()A 1 T T- w t t Li c t o i,) r::,urea to ,f i i i w, .�-Z :0 11�,i I h fI, Pi I ""i I-� t P T I t r v a n v i r i t t 0 (U t t0 -011 F(1, u r .,llld rerrov(.,., ti-c hushes shrubs c)r a i ic r p o r i C, i,c w t c,r Y.i idc1rT.rclbwCh ex.r c Il d I T',c, inro, C,r 0,i ch i Ca tlfk.rute r r,4 1 (�, n I r i llrj, T,",o r n r x,t r,'n n 11 t r, l)r I lie N C)I-t I I e r I c I 'I t ot,c!� s tI r rr k. t('r s r Tie r f-1,t t o restrict. c:r I',r h i h i t ppcjr such �'ais ascah_ai"IvT yn t of l,r c re!-,; c)r l,(1�(,r r I,-�n t e n f,r rri t e rhe c-I c n r z,(21 mj 1,r oo c h s ii r e. T},C, r1 hT t(I I e pCert C,t 11 e r S L I r L- a I, a.V.Ci Hfr 1t7 76-4 U P ('X t e I If i TI 11 t r F, C.r a r u c oPetht?T u-'; 1-11 e fu I,r e e r c c c 1,1), 47 fcir c L I I e s 1, c i r c,s V, u n P,,e upo r, e,i i:en d In c s u r f''i f,o, --i n(1, y 1!r fa. c, r rol he T-1"r" v r!T), Tr fi I'll L' t I Y q wol I d cLier ry er er c t Sa I u r`ro c e. 4 , Thi? T mar]; ,i ii(A )_ight ias, n 1-57 1 C., c a T. ;It i 0 r, rl T,v i r.d a I I A r ro c rurcs r i, n r other o 'kc s t1i p :.v tv C1.mc Th,c: I.1W,hc to 1,c 1:t-, j,c C',r 11rt t!) L)1.0 'radiG c.r c, c r wr ir i e. c i T)t, r-t e i e 1'T c e iTi r(-,r d e v i t h p rc,s f, t 1- flita1rF, V r l a t j o n ;l d d b v t h t- Fc c I C,(),r v,I 17 1 j c'.1 t 4)1, 1r71aF, 0 v i yji e I, r7r p r C,!�j,1) 1 i 1 It e j o b i f.c is ".i - -.s Vie h t o T I�;,,r e L o a i,ei c p r 4, f r ovi Finn] 7)a s f-,6" c i t 11 e ry r.9 L h 0, Grantor t,I I ri r I I C, No r lie r I I I,4l r /,on T)T)r I :I r e'I he ro f i�,;i r er de ,(-r I T,,ed, for t 1w a 1";ov e p I 11^1 r�,,P F. For t 11 C, k'S4� ,1 r)d b e TI,V o f L he fru c, t h L. 1.1 i:,h t f1 iFlt 4-6j r t h e T)o F.,.,a.p e o f a I r c,rf tr in the ,)I r F jr)a c a b o v u t h Q N o r t 1-1 e r I y c I e,,)r c n c. a p p T ua c h szurfacc herreinai t er (Jl-,.-crV,(,d, togerh,r v:i h r I-,p r'ri i,;,� c a u,,e i r, -,i I d a r r.T)a(,,e Ouch n o"s p v 1 b r a t Ion n,-,, fumed �, 6 u s t ;anti tu cI P P r r I c I v Fas; may be in]i e re n t in t 1,e operation c f -,i i r c ra f t iow known o r h e r v a f r(,r used for n av at -nn c)f C'r f I ir"!ht ids a 4 r, u s, i n v �=n 4L(I :,air space f or 1,-rd i n?, ;at, t a kJ n g, (off f r o P t.r ra:t!i r,I, U ,i a 1-1 S'u ri A v 1,p 11 rp c r C r an t e c 4nir,,i3 ]v t r i in oem , prure r rovt, Exist J 11'q�, t r p e s, shrubs r - - hush -,;�, and ary crhcr (,listing growth h- :j beluw the North,- I.v clear Zf)ne cipjiroich fLlr'dCe. Gravitef-, rbil 1. contarue to prwie r d triri a .1,1ge fir tree located the North,-,est corper of Crantors prnperry, (ct,t l i e4 77 2 93 Certificate of Acknowledgment State of CALIFORNIA) County ff iMENOOCINO) 0!" April 1.8 1988, be"cre me, the in<I er5 i:jne' the City Clerk for the City of Ukiah, personally ap-,)eared D. Kent. Payne, known to me to be the Ci tf 'Ianaqpr of t,,ie Ci ty Of Ukiah, and the person whose name is to tle within instrument, and acknowledged to rip that tne CIty, cf Ukiah executed the same, A'itness my hand and official seal , Yv,,t� S. 4-ayes Ci+,y Cl erk in and f or- the C i ty of N i ah (tiEAL AfFIXED) 78 1 7)i C 4 1' o I, !I. e 1')e Ion I I r t TN IN'I TN F S F V I R F(I V 1, d h j e m e n t i c il t f , rac,eme: t T 01, IIKJIJi R d 1 c k Ci tti� Pau I i rie Rudd ick STATE OF CALIFORNIA COUNTY OF MENDOCINO Ss. On this 15th da y of Apr i 1 19 88 before me the the undersigned, a Notary Public in and for the said County and State, personally appeared L M. RIJ DD I CK ar)6 PAULINE RUDDICK personally known to me or proved to me on the basis of satisfactory evidence to be a re the persons whose names -/ subscribed to the within instrument and acknowledged that executed the same, orMiAL SEA( SANDRA S. NELSON NOTARY PUBLIC -CALIFORNJIA 40 Uunty Principai n My Commission Expires Smm 26, 1991 offiCe III MENDOCINO Co SANDRA S. NELSON 79 4 I G 8 1 j 5, ('Exhi -it "A" -Cont 'd) 2) Cor~ryrcing at the Northwest corner of tUt a:rG'"in pa"el of pro, ri'Ksec et al. to UIF,iah Fruit C;rc)we,rs Inc. , recomed may 2R, in ".' r>=e KI; at False °-16 of Cfficial Records of `iendocioo Cour"; thtn,.e Mah Ed' C� ::4;° Fast along the South line of Ah age Road 312AO feet„ thence South 5' 50' East , 143.40 feet to and for, the point of beginning of this descro rlon thence continuing South 5° 50' cast, 377.55 feet to the " "�octh line of fitaetinc,s Aver,ue;, thence North 89' 21 " ?a" West, alorf; the *north line of Past'x: � ,'velr ;e69,75 feet; thence North 5' 54" 30" first , 3N .90 feet; th:enc-e tyorth F9' C. (`, F;rst , :69.54 feet to they point of beFinoing, (( 80 I B I T "A" All that certair real prcperty situle, I i r g a n d' 11,c i i) in t I�c C i tv Of Vlk i ri h COLIO',V Of YeDdOCir',O, StdLe Of CA.Iiforrik,?., more partiLularlde`�-,cril)Ld as f 011 0'%': BEG T!;NING at a point on the North I Ine of the County Road along the North end o" Ukiah Xunicipal Airport at the Southwest corner of. that parcel of land CDDVeyed by Jonas Eriksen et al to Ukiah Fruit Growers, Inc. , a Corporation, by deed dated Xay 25, 1935, and recorded in Liber 100 of Official Records, at Page 346, )-'endocino County Records; thence from said point of beginning North 51, 31 ' West alarp! the West line of said Ukiah Fruit Growers land 725. 710 feet to the Northwest corner thereof; thence South 87' 42' East, along the !;Orth line thereof 295 .93 feet; thence South 43' 15' East, 49.60 feet to an Iron fence post marked L.B, 01 about I foot above the ground; thence continuing, along the fence line South 43' 15' Last , 39.80 feet to a fence post marked L.8, 02; thence South 5° 05East, 256.12 feet alone, the fence lire to an iron fence post marked T—B. 03; thence South E40 55' East, 17.92 feet; thence South 5* 05' East, 400. 75 feet to the South line of the Ukiah Fruit Growers land and the North line of the above mentioned County Road; thence aloog the North line of said Couoty Road North 880 45' West, 358.30 feet to the point of beginning. EXCEFTIN(C 7*1;E;%EFRCM: CCC" fENCINC at a point .+ich bears South 88' 45" East , 312. 20 feet from the Southwest corner of the tract of land, conveyed by Jonas Eriksev et al, to Ukiah Fruit Growers, dated 11,av 25, 1935, and recorded in Volume 100, Page 346, Official Records, of Mendocino County; thence South 810' 45' Fast 46-0 feet; thence North 5' 05' West, 400.75 feet; thence South 84' , 5' West , 17.52 feet; thence North 5' 05' West, 256. 12 feet; thence North 430 15' West, 56,35- feet; thence South 5* 31 ' Fast 696.5 feet to the point of begiroing. PARM, TWO; COMYENCTNG at d polvt which 'bears South E7� 42' East 291 .93 feet from the Norr,'�west corner of the tract of laud caij,4eyed by ,Jonas FrikseTl et R1 , to Ukl,!"': Fruit growers, dated May 25 , 1935, and recorded in Volume JOG, page 346 Official Records of Xendocirc County : thence South 87' 42 ' East 20. 27 feet ; thence SouL11 5' 31 " Fast 23, 7C, feet; thence North 430 15' West 33.05 feet to poitc of co=encement. FYCEPTING from Parcels One and Two above the lands described as follows , located In Yerdocioo County California: 1) Co=ienclog at the Northwest corner of that certain parcel of land from Friksen et al to Ukiah Fruit Growers, Inc. recorded 'Pay 28, 1935, in Volume ICO at Page 346 of Official Records of Xendocioo County; thence South 88' 0111 30" East, along the South line of Talmage Road 241 .35 feet to and for the point of begiDuiog of this description; thence South 5' 50" Fast. 358.89 feet; thence North 79' 02' 30" East, 70.25 feet; thence North 5' 50' West, 343.40 feet to the South line of Talmage Road; thence North 88' 02' 30" West, along the South line of Talmage Road 70,. 65 feet to the point of beginning. (Cont 'd) L M T� CITY Cr , 1;,,a CE"-'' i`7 rATE CF This is to certlf}^ that the 'artcrest in yrreal ��ro'ert corv,e.yed by tqe deed or grant datpd, "1I 10 lowti frcn L N PMIU II E R'UDDIC, to thc, Citi' to nc : ] ,�Ci,w, of Ukiah a p *LiCaI and /or governr.enta I aceic,,' 1'S hereay accepted by the sigred officer or agent on behalf of the City Ccjnc5l City cf Ukiah purs!uart to authority ccnferrr.d by Resolution of the City Council , City of UOah adopted on Fe ruar'y 1 , 1`:61. , and the grartee consents to recordat',cr therec ' b,r. A is d',y! / authcrized officer. U. rent ,ay7,e, Ci t, g C iY li, fi.";FS - E1 ' Ti 'S 1 S Co C...k."P ..1`y `�"',"1 .1 .'"a ..erte; i,y p e Ln _cC; i t r-f? ori. t1C:n y 4+'I City of Upars1J,o.rt to e r":11 'J1ulJ of the i oc'2.. a� i� C1ty Clr'P`k oT tm'" kµ t" o1UkI 82 'Z i ' «..y. ��✓ J P � P; raw rF ¢ UKJAH MUNICIPAL AIRPCRT ..w 9 'ra1 e 3 . _.... s �j ,v ., r rx T n E E Y(♦YM 9 rS M9L......._ e �,..... _ ,, . ,.wi u w 1 i Pr'7!ON OF APPROACH ',,)F-,FACE ABOE THEjR7T-, CF. P;01EL. " AfTH!N AF•PPDACR AREA SHOWS E,LEVATaON L.IM IS FOR STRUCTURE$ Wd LC 5kQATF4S j 9 r I pp Y .n C _T.. .._.. uF.... ',JAF4C..E,.. _.I_E..IEL .._. .._............_._� nt,rEs P SCA-F„ HDA'ZCNTA,t., r :3100 , VERTPCAL (Ei.EVAT=C,"f) i'"=40' G PANT EL f!CUNi)fAf UN 3 P(:PTION {,F PARCEL W Fril'x C'. EAR Zrj,«E ARIA .. 83 EXHIBIT "B" ��{y . Craig Schlatter From: Craig Schlatter Sent: Tuesday,August 07, 2018 12:49 PM To: 'Karl Schweikert'; Planning Department; Sage Sangiacomo Cc: ron.bolyard@dot.ca.gov; Kristine Lawler Subject: RE: Comment Letter - KUKI - Planning Commission#12a, 8/8/2018 Hello Mr. Schweikert, The City is in receipt of your comment letter, and I have forwarded a copy to our City Clerk for distribution to the City Council and Planning Commission. I have also CCed the City Clerk, Kristine Lawler, on this email in case you have future correspondence. If you have additional comments or questions please feel free to contact me anytime. Regards, Craig Ukiah Craig ..Schlatter, ..Director.......................................... Department of Community Development 300 Seminary Ave. Ukiah, CA 95482 P: (707)463-6219 F: (707)463-6204 cschlatter(@citvofukiah.com www.citvofukiah.com/community-development From: Karl Schweikert<karl@av8lawgroup.com> Sent: Monday, August 06, 2018 1:17 PM To: Planning Department<Planning@cityofukiah.com>; Craig Schlatter<cschlatter@cityofukiah.com>; Sage Sangiacomo <ssangiacomo@cityofukiah.com> Cc: ron.bolyard@dot.ca.gov Subject: Comment Letter- KUKI - Planning Commission#12a, 8/8/2018 Good afternoon Mr. Schlatter, Thank you for your help last week addressing the Mendocino County ALUC hearing on Garton Tractor (ALUC_2018-002). Following the ALUC's 6-0 vote for inconsistency, it appears the matter has been scheduled for the Planning Commission without awaiting the written determination. CalPilots submits this comment letter for inclusion in the planning commission package on Wednesday, 8/8. Could you please confirm that you are the proper person to address this to? I was unable to find a clerk for the Planning Commission or an email address for submissions. 84 Mr. Sangiacomo, i Craig Schlatter From: Craig Schlatter Sent: Tuesday,August 07, 2018 4:16 PM To: 'Karl Schweikert'; Planning Department; Sage Sangiacomo Cc: ron.bolyard@dot.ca.gov Subject: RE: Comment Letter - KUKI - Planning Commission#12a, 8/8/2018 Attachments: Attachment_07-_Amended_Garton_Tractor_Project_Site_Plan.pdf;Attachment_08-_ 6-6-18_ASR_City_Council_Public_Hearing.pdf Mr. Schweikert, In my first email, I addressed the process for distribution of your comments to the City's Planning Commission and City Council. In this email, I wanted to address some of the points in your email because it appears you may have incomplete or inaccurate information. I would be happy to discuss further any of these or other questions you may have. 1. Avigation easement.As you mention in your letter, the owners agreed that they"...shall not erect, or permit the erection or growth of, any structure, tree or other object within that portion of Parcel 1 lying within the said Northerly clear zone approach area..." • As stated in the June 6 staff report, when the appeal of this project was first heard by City Council, [the location of the proposed building in the RPZ] "was of concern to both the Applicant and Staff, and in response the Applicant submitted an amendment to its Project to reduce the size of the building such that it was located outside the RPZ of the Ukiah Municipal Airport. The amended project would have the five tractor service bays as originally proposed 4 but eliminate the bay for washing implements." Please see attached for a copy of this staff report, plus the amended site plan. • The proposed project, as amended, is not located in the clear zone approach area. It also falls below the height threshold for the approach surface slope criteria, as explained by Mead & Hunt's senior airport planner at the ALUC's 8/2/18 meeting (last Thursday). The amended project was the project reviewed by the ALUC. 2. Mitigation of inconsistency(ies). • The ALUC stated at their 8/2/18 meeting that the project had been found inconsistent with the Mendocino County Comprehensive Land Use Plan because Table 2A of the CLUP states no new structures are allowed in the A* zone of the CLUP. City staff requested findings that may have mitigated the inconsistency finding, and this request was denied. ALUC stated their intention on 8/16/18 was for County Counsel to bring back formal language stating that the project was not found consistent with the CLUP. • I checked with Mead & Hunt's airport planner to be sure my memory was correct, and this was her recollection as well. This was also verified today by Mendocino County Counsel. The Commission chair sought to include formal written findings for the record and directed this action of County staff. The City Council requested this item be scheduled for a recommendation by the Planning Commission as soon as possible after ALUC review. The soonest possible was tomorrow. The Planning Commission is requested to make a recommendation that City Council approve or deny the project given the review from ALUC. Because of ALUC's stated intentions to formally adopt findings of inconsistency, as discussed in the 8/2/18 meeting, and not to allow the project proponent to propose findings to mitigate the inconsistency, as requested, City staff felt no additional information would be forthcoming from ALUC and this Planning Commission meeting could be immediately scheduled. All of that being said, we have a second regular meeting of the Planning Commission on 8/22. The ALUC has scheduled the meeting for reviewing County Counsel's language on 8/16. In the event that ALUC does share additional information, 85 1 I agree that it would be good for Planning Commission to hear this as they consider their recommendation.Tomorrow, City staff will recommend to delay Planning Commission's recommendation until 8/22. Please let meknow ifyou have additional questions. Regards, Craig lilt 0 Ukiah I......... �Pl "IllillillillihIll",l�l,=�l�niff Craig Schlatter, Director Department ofCommunity Development 3OOSeminary Ave. Ukiah, CA95482 P: (707)463-6219F: (707)463-6204 From: Karl Schvveikert<kar|@av8|avv8roup.comx Sent: Monday, August U6, ZU181:17PM To: Planning Department<P|annin8@dtyofukiahzomx; Craig Schlatter<csch|atter@dtyofukiahzomx; Sage San8iacomo <ssan8iacomo@dtyofukiahzomx Cc: ron.bo|yard@dotza.8ov Subject: Comment Letter KUK| Planning Commission#1Za, 8/8/ZU18 Good afternoon Mr. Schlatter, Thank you for your help last week addressing the Mendocino County ALOC hearing onGarton Tractor (AL[JC_ Following ��L[J(�`eh-Avote for inconsistency, i1appears the 000Ucrhas been scheduled for the P}nnning Commission without awaiting the written determination. Cn}Pi}o1m submits this comment letter for inclusion in the planning commission package on Wednesday, @/@. Could you please confirm that you are the proper person 10 nddzcee this 1o? l was unable to find n clerk for the Planning Commission or an email address for submissions. McSongincocno, I was unable to find email addresses for each of the members of the City Council. Although your website does allow a message to be sent individually, it is unclear that it would properly accept the attached PDF. lrequest that you distribute this letter to each ofthe City Council members and suggest n copy be sent 1othe City Attorney for review. Thank you, -Karl Schwcikcd 86 Counsel z Craig Schlatter From: Craig Schlatter Sent: Wednesday,August 08, 2018 11:40 AM To: Karl Schweikert; Planning Department; Sage Sangiacomo Cc: ron.bolyard@dot.ca.gov Subject: RE: Comment Letter - KUKI - Planning Commission#12a, 8/8/2018 Mr. Schweikert, There is one other point I want to be sure you are aware of, as it appears the Airport Land Use Commission has either forgotten about this section of the Mendocino County Comprehensive Land Use Plan (CLUP) or is unaware and it is also another reason that Staff felt it appropriate to refer this immediately to Planning Commission. Per Section 1.4.4 of the Mendocino County CLUP Response Time—"The Airport Land Use Commission must respond to a local agency's request for a consistency determination on a project within 60 days of referral (Section 21676 (d)). If the Commission fails to make the determination within that period, the proposed action shall be deemed consistent with the Airport Land Use Compatibility Plan [(the CLUP]). Regardless of Commission action or failure to act,the proposed action must also comply with other applicable local, state, and federal regulations and laws." The City Council referred this project to the ALUC for review at their June 6 meeting.The Chair of the ALUC and one of the ALUC Commissioners attended this meeting and were in the audience when the direction to refer the project to ALUC was made by Council. A letter from the City of Ukiah Mayor dated June 7 was sent to ALUC.The City's Planning Manager contacted the ALUC staff planner on June 11, and I also emailed the Mendocino County Planning and Building Services Director on June 12. In our communications we requested at the direction of Council that an ALUC meeting be immediately scheduled. 60 days from June 6 is August 6. The determination by ALUC was made on August 2,just within the timeframe allowed in the CLUP for the ALUC to make a decision. Adopting anything additional related to the decision made on August 2 is outside the timeframe allowable in the CLUP for the ALUC to make a decision. Regards, Craig From: Craig Schlatter Sent:Tuesday, August 07, 2018 4:16 PM To: Karl Schweikert<karl@av8lawgroup.com>; Planning Department<Planning@cityofukiah.com>; Sage Sangiacomo <ssangiacomo@cityofukiah.com> Cc: ron.bolyard@dot.ca.gov Subject: RE: Comment Letter- KUKI - Planning Commission#12a, 8/8/2018 Mr. Schweikert, In my first email, I addressed the process for distribution of your comments to the City's Planning Commission and City Council. In this email, I wanted to address some of the points in your email because it appears you may have incomplete or inaccurate information. I would be happy to discuss further any of these or other questions you may have. 87 i Craig Schlatter From: Karl Schweikert <karl@av8lawgroup.com> Sent: Wednesday,August 08, 2018 5:46 PM To: Craig Schlatter Cc: Planning Department; Sage Sangiacomo; ron.bolyard@dot.ca.gov; president@calpilots.org; andy_psi@sbcglobal.net Subject: Re: Comment Letter- KUKI - Planning Commission#12a, 8/8/2018 Hi Craig, I just received a call letting me know the City's application to the ALUC with payment was not complete until 6/28. I would request this matter be shelved until after 8/27 (60 days). I haven't fully reviewed the response below because I'm out of town, but it looked like postponing was one of the options. Thank you, -Karl. Sent from my iPhone On Aug 8, 2018, at 11:40 AM, Craig Schlatter<cschlatter ancityofukiah.com> wrote: Mr. Schweikert, There is one other point I want to be sure you are aware of, as it appears the Airport Land Use Commission has either forgotten about this section of the Mendocino County Comprehensive Land Use Plan (CLUP)or is unaware and it is also another reason that Staff felt it appropriate to refer this immediately to Planning Commission. Per Section 1.4.4 of the Mendocino County CLUP Response Time—"The Airport Land Use Commission must respond to a local agency's request for a consistency determination on a project within 60 days of referral (Section 21676 (d)). If the Commission fails to make the determination within that period, the proposed action shall be deemed consistent with the Airport Land Use Compatibility Plan [(the CLUP]). Regardless of Commission action or failure to act, the proposed action must also comply with other applicable local, state, and federal regulations and laws." The City Council referred this project to the ALUC for review at their June 6 meeting.The Chair of the ALUC and one of the ALUC Commissioners attended this meeting and were in the audience when the direction to refer the project to ALUC was made by Council. A letter from the City of Ukiah Mayor dated June 7 was sent to ALUC.The City's Planning Manager contacted the ALUC staff planner on June 11, and I also emailed the Mendocino County Planning and Building Services Director on June 12. In our communications we requested at the direction of Council that an ALUC meeting be immediately scheduled. 60 days from June 6 is August 6. The determination by ALUC was made on August 2,just within the timeframe allowed in the CLUP for the ALUC to make a decision. Adopting anything additional related to the decision made on August 2 is outside the timeframe allowable in the CLUP for the ALUC to make a decision. 88 Regards, i Craig Schlatter From: Craig Schlatter Sent: Wednesday,August 08, 2018 7:07 PM To: 'Karl Schweikert' Cc: Planning Department; Sage Sangiacomo; ron.bolyard@dot.ca.gov; president@calpilots.org; andy_psi@sbcglobal.net Subject: RE: Comment Letter - KUKI - Planning Commission#12a, 8/8/2018 Hi Karl, I wanted to promptly reply to your email this evening, as it appears that again the information you have been supplied is inaccurate. In my earlier email I had noted Section 1.4.4 of the Mendocino County Comprehensive Land Use Plan notes "The Airport Land Use Commission must respond to a local agency's request for a consistency determination on a project within 60 days of referral (Section 21676 (d))." Also as mentioned, the City council made this referral request in a public hearing on June 6 and via a formal letter by the Mayor on June 7. 60 days puts us at August 7. In communicating with ALUC's County planning staff on June 12th we were told they had received the City's referral/Mayor's letter and the earliest a meeting could be scheduled with ALUC was August 2. We were also told that to make this meeting,the County staff must receive the full packet by June 22. City staff delivered the packet on June 21 and requested a receipt. Our request for a receipt was not granted until the following week. Please note that the Mendocino County CLUP notes only that the local agency must refer the project to ALUC. This was accomplished on June 6 via public hearing and June 7 via the Mayor's letter. It seems like the person reporting this information to you is either misinformed or has a misunderstanding about the 2011 California Land Use Planning Handbook and Mendocino County CLUP. To save us all a bit of time, I would suggest a meeting or conference call between the three of us-and any others you would like to bring in. If I had your questions in advance, our staff here could do a bit of research to ensure we can supply you with factual, well-researched answers. Finally-just an update. The Planning Commission did approve Staff's recommended alternative action this evening (to continue the item until August 22). This item will be heard at that time. Regards, Craig From: Karl Schweikert<karl@av8lawgroup.com> Sent:Wednesday,August 08, 2018 5:46 PM To: Craig Schlatter<cschlatter@cityofukiah.com> Cc: Planning Department<Planning@cityofukiah.com>; Sage Sangiacomo <ssangiacomo@cityofukiah.com>; ron.bolyard@dot.ca.gov; president@calpilots.org; andy_psi@sbcglobal.net Subject: Re: Comment Letter- KUKI - Planning Commission#12a, 8/8/2018 Hi Craig, I just received a call letting me know the City's application to the ALUC with payment was not complete until 6/28. I would request this matter be shelved until after 8/27 (60 days). I haven't fully reviewed the response 89 below because I'm out of town, but it looked like postponing was one of the options. 1 ATTACHMENT 12 Craig Schlatter From: Lee, Lori R@DOT <lori.lee@dot.ca.gov> Sent: Wednesday,August 15, 2018 1:58 PM To: karl@av8lawgroup.com; Craig Schlatter; Sage Sangiacomo; president@calpilots.org; andy-psi@sbcglobal.net Cc: Bolyard, Ron D@DOT; Herritt, Mary Beth E@DOT; dostalekr@mendocinocounty.org Subject: FYI: Mendocino County- Garton Tractor Good afternoon, First we'd like to thank you for keeping the Division of Aeronautics informed of the recent activity regarding the Garton Tractor project located adjacent to the Ukiah Municipal Airport, in Mendocino County. We are pleased to know that the City of Ukiah and your respective agencies have been working cooperatively with the Airport Land Use Commission (ALUC) in referring projects that may affect the airport. In the event the ALUC finds the project consistent with the Mendocino County Airport Land Use Compatibility Plan, the City may choose to move forward with the project at that time. As stated in the California Airport Land Use Handbook (Handbook), an ALUC's consistency determination should be given substantial consideration by their local agency as their determinations stand on their own. Further, when review by the ALUC is required under the Public Utilities Code (PUC), the determination of the ALUC is binding unless overruled by the local agency. If the ALUC determines that the project is inconsistent with the ALUCP, the project cannot be moved forward without the City going through the process to overrule the ALUC. The Overrule process is outlined in the California Airport land Use Planning Handbook page 5-15, Section 5.5 Overruling ALUC Decisions, and is provided here for your reference: ALUC consistency determination for local agency plans and projects (described in the Handbook, Section 1.3.4), are subject to overrule by the local agency.The overrule process preserves local government's constitutional land use authority and local government's ability to implement its plans and projects. When a plan or project is found inconsistent by the ALUC, the local agency has a choice to stop or amend the plan or project, and thereby accept the ALUC's inconsistency determination, or to overrule the ALUC with a two-thirds "supermajority" vote of the local agency's governing body. The overrule process, described in PUC Sections 21675.1(d), 21676, and 21676.5 requires the local agency's governing body to make specific findings that show the project is consistent with the purpose of Article 3.5 of the State Aeronautics Act (SAA).A requirement for a local agency to make specific findings in conjunction with a decision to overrule an airport land use commission determination is included in several sections of the ALUC statutes. In each case, the law provides that the findings must show that the proposed local agency action "is consistent with the purposes of this article stated in Section 21670."A local agency cannot simply overrule an ALUC determination without first documenting the basis for the overruling action and relating that basis directly to the purposes for which the ALUC statutes were adopted.The purpose of findings is to assure compliance with state law. When a public agency overrules an ALUC's action or recommendation, pursuant to PUC Sections 21676, 21675.5 and 21677, a non-public operator of a publicly owned airport shall be immune from liability from damages resulting directly or indirectly from the override decision. At least 45 days prior to the decision to overrule the ALUC,the local agency shall provide the ALUC and the Department of Transportation, Division of Aeronautics with a copy of the proposed overrule decision and accompanying specific findings.The ALUC and the Division may provide comments to the local agency's governing body within 30 days of receiving the proposed decision and findings. While the ALUC and Division comments are advisory,they must be 90 included in the public record of any decision to overrule the ALUC. 1 When the ALUC makes its determination, we request that you keep us advised of your intended actions regarding the proposed Garton Tractor project. Thank you, Lori Lee CALTRANS Division of Aeronautics Office of Aviation Planning (916) 654-5346 lori.lee�caegov MS 40 P.O. Box 942874 Sacramento, CA 94274-0001 91 2 Craig Schlatter From: Craig Schlatter Sent: Thursday,August 16, 2018 4:12 PM To: 'Lee, Lori R@DOT; karl@av8lawgroup.com; Sage Sangiacomo; president@calpilots.org; andy-psi@sbcglobal.net Cc: Bolyard, Ron D@DOT; Herritt, Mary Beth E@DOT; dostalekr@mendocinocounty.org Subject: RE: Mendocino County - Garton Tractor Dear Ms. Lee, Thank you for taking the time to prepare this response on the Garton Tractor project. We very much appreciate and value your comments. I would like to take a moment to ensure you have the complete information and background on this project and the Mendocino County Airport Land Use Commission Airport Comprehensive Land Use Plan (ALUCP), as there are several critical details present in the development and adoption of the Plan that directly affect this project. Addressing your points: 1. "If the ALUC determines that the project is inconsistent with the ALUCP, the project cannot be moved forward without the City going through the process to overrule the ALUC. The Overrule process is outlined in the California Airport land Use Planning Handbook page 5-15, Section 5.5 Overruling ALUC Decisions, and is provided here for your reference." a. City's response: On June 6, 1996,the City of Ukiah's Airport Master Plan and Master Plan Map was found consistent with the ALUCP. The City's General Plan incorporates the Airport Master Plan by reference.As a result, referrals to the ALUC for consistency determinations are not required by the provisions of the PUC requiring Airport Land Use Plans (PUC 21670 et sq. and Section 6.2.3, page 6-5 of the Handbook). The ALUCP allows, but does not require, the City to refer projects for a consistency determination (Types of Actions Reviewed, Section 1.3.4(e) of the Mendocino County ALUCP). Once the City plan is found consistent a local agency may submit for a consistency determination... "any proposed land use action determined by the local planning agency [(in this case, the City of Ukiah])to involve a question of compatibility."). Consequently, a review by the ALUC for compatibility is at the discretion of the City and a determination that the project is inconsistent is advisory. b. The procedures in PUC Section 21676 requiring referral to the ALUC and allowing the local jurisdiction to overrule the Commission by a 2/3 vote based on specific findings only applies to the adoption or amendment of a general plan or zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan. These procedures and requirements do not appear to City staff to apply to a decision to grant or deny a land use permit for a specific project. We also do not see any provision in the Public Utilities Code provisions governing Airport Land Use Commissions that give the ALUC jurisdiction over individual land use decisions in the City, where the ALUC has found the City's Airport Master Plan consistent with the ALUC's Plan. If you can point out language in the applicable statutes that staff has overlooked, we would reconsider our current advice to the Planning Commission and City Council. c. Based on City staff's review of the applicable statutes and the Handbook, where the City's Airport Master Plan and General Plan have been found consistent with the ALUCP,the City Council is not required to deny a permit based on a determination by the ALUC that the project is inconsistent with the ALUCP unless it adopts specific findings by a 2/3 vote and after giving the ALUC the required 45 days' notice. 2. "ALUC consistency determination for local agency plans and projects (described in the Handbook, Section 1.3.4 ALUC Review), are subject to overrule by the local agency.The overrule process preserves local government's 92 constitutional land use authority and local government's ability to implement its plans and projects. When a 1 plan or project is found inconsistent by the ALUC, the local agency has a choice to stop or amend the plan or project, and thereby accept the ALUC's inconsistency determination, or to overrule the ALUC with a two-thirds ^supermmjori1y" vote ofthe local agency's governing body." m. City response: As City staff reads Section 1.3.4 of the Handbook it is silent on overrule of specific projects, unless the City's general plan or specific zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan has not been found consistent with the Comprehensive Land Use Plan. As noted in la above, consistency between the two plans was achieved in 1996. To better explain,we have broken down both phrases in Section 1.3.4: • "|fm local agency has neither revised its general plan or applicable specific p|mns,—" o The City adopted its general plan in 1996, so this requirement has been achieved and the remainder ofthe section does not apply. • "...nor overruled the ALUC by a 2/3 vote of its governing body(with required findings), the ALUC may require that all local agency actions, regulations, and permits be submitted for review to determine consistency with the ALU[P (PUC Section 21676.5(m))." o We agree that if the City's plan was not found consistent with the CALUP in 1996, then the overrule provisions would apply. That is not the case in this instance. Please let usknow ifthere are additional questions orcomments. Regards, 1101 lilt Ukiah Craig Schlatter, Director Department ofCommunity Development 3OOSeminary Ave. Ukiah, CA95482 P: (707)463-6219F: (707)463-6204 From: Lee, Lori R@DOT<|ori|ee@dot.ca.8oz' Sent:Wednesday,August 15, ZU181:58PM To: karl@av8lawgroup.com; Craig Schlatter<cschlatter@cityofukiah.com>; Sage Sangiacomo <ssan8iacomo@dtyofukiahzomx; president@ca|pi|ots.or8; andy_psi@sbc8|obainet Cc: Bo|yard, Ron D@DOT<ron.bo|yard@dotza.8ovx; Herritt, Mary Beth E@DOT<mary.beth.herritt@dotza.8ovx; dosta|ekr@mendodnocounty.or8 Subject: FYI: Mendocino County Garton Tractor Good afternoon, First we'd like to thank you for keeping the Division of Aeronautics informed of the recent activity regarding the Garton Tractor project located adjacent to the Ukiah Municipal Airport, in Mendocino County.We are pleased to know that the City of Ukiah and your respective agencies have been working cooperatively with the Airport Land Use Commission (ALUC) in referring projects that may affect the airport. 93 ATTACHMENT 13 �umiouuuaoimmmmiiuiwuv � ITEM NO.: 12a MEETING DATE: August 22, 2018 City of Ukiah COMMUNITY DEVELOPMENT 300 SEMINARY AVENUE DEPARTMENT UKIAH,CA 95452 AGENDA SUMMARY REPORT Subject: Review of Planning Commission's October 11, 2017, Decision to Approve a Major Site Development Permit to Allow the Construction of a 7,500 +/- sf Metal Building to House Support Services for Garton Tractor at 285 Talmage Rd, APN 003-230-34, Taking into Consideration the Consistency Determination made by the Mendocino County Airport Land Use Commission at their August 2, 2018 and August 16, 2018 Meetings and Pursuant to Staff Recommendation Number 3 in the June 6, 2018, Agenda Summary Report; and Recommendation to City Council to Approve or Disapprove the Application, After the Planning Commission Considers the Airport Land Use Commission Determination and any Additional Information from Staff. Background: October 11, 2017 Planning Commission Decision and Project Appeal On October 11, 2017, the Planning Commission considered and unanimously approved a Major Site Development Permit, as conditioned, to allow the construction of a new ±7,500 square foot building for Garton Tractor (the "Project"). Attachment 2 is the Staff Report for the October 11 meeting, Attachment 3 is the Final Findings, and Attachment 4 is the Final Conditions of Approval for the Project. An appeal of the Planning Commission's approval was received by the City on October 23, 2017 from Councilmember Crane (Attachment 5). Shortly after the appeal was filed, a representative (the "Applicant") of the Garton Tractor Project submitted a surveyor's map noting the location of the new 7,500± square foot building. Overlaid on the surveyor's map was the Runway Protection Zone (RPZ) from the Airport Layout Plan of the Ukiah Municipal Airport, and the map showed a corner of the proposed new building located within the RPZ (see Continued on Page 2 Recommended Action(s): 1) Review Planning Commission's October 11, 2017 decision to Approve a Major Site Development Permit to allow the construction of a 7,500 +/- sf metal building to house support services for Garton Tractor at 285 Talmage Rd, APN 003-230-34, taking into consideration the consistency determination made by the Mendocino County Airport Land Use Commission at their August 2, 2018 and August 16, 2018 meetings; and 2) make recommendations to City Council as follows: 1- recommendation to City Council to adopt motion to amend the Final Conditions of Approval Project such that the proposed Garton Tractor building is reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport, 2- recommendation to City Council that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property outside the Runway Protection Zone, the City is not in a position to prohibit development as required in the A or A* Zones, and 3- recommendation to City Council to approve the Garton Tractor Project application, subject to the Findings in Attachment 1. Alternative Commission Option(s): N/A Citizens advised: N/A Requested by: Craig Schlatter, Community Development Director Prepared by: Craig Schlatter, Community Development Director Coordinated with: N/A Attachments: None 94 the dashed box at the southerly portion of the map in Attachment 6). This was of concern to both the Applicant and Staff, and in response the Applicant submitted an amendment to its Project to reduce the size of the building such that it was located outside the RPZ of the Ukiah Municipal Airport (Attachment 7). The amended project would have the five tractor service bays as originally proposed but eliminate the bay for washing implements. June 6, 2018 City Council Appeal Public Hearing The Ukiah City Council considered the appeal of the Planning Commission's October 11, 2017 decision to approve the Major Site Development for the Garton Tractor Project at their June 6, 2018 regular meeting. A copy of the staff report for the City Council appeal public hearing is included as Attachment 8, and materials for the meeting are located on the City's website, at www.citvofukiah.com/meetings (click on the June 6, 2018 Agenda). At their June 6 meeting, the City Council voted to continue the public hearing until the following two actions were accomplished: 1. The City is to receive a consistency determination from the Mendocino County Airport Land Use Commission (ALUC) pursuant to staff recommendation number 3 in the Agenda Summary Report; and 2. The Planning Commission is to make a recommendation to the City Council to approve or disapprove the application, after the Commission considers the ALUC determination and any additional information from staff. Staff recommendation number 3 (Attachment 8) reads as follows: "3. City Council directs Staff to first refer the Project to Mendocino County ALUC for review; and upon securing this determination from ALUC, Staff to schedule a second public hearing for City Council to uphold or overturn the Planning Commission's approval of the Garton Tractor Project." The Council further moved to direct and authorize the Mayor to send a letter to the ALUC requesting that it make the consistency determination as soon as possible. The letter (Attachment 9) was sent to the ALUC on June 7. Community Development Department staff also reached out informally to staff of the Mendocino County Department of Planning and Building Services to request an expedited review. The ALUC informed Mendocino County Planning and Building Services Staff, who in turn informed City Community Development Staff that the earliest a meeting could be scheduled was August 2, 2018 and that materials for that meeting would be due to the County by Friday, June 22. City Staff prepared a packet of materials for the ALUC's August 2 meeting that consisted of the following: • City Staff Report: Mendocino County Comprehensive Land Use Plan Consistency Determination for Garton Tractor- for the Commission's August 2, 2018 meeting • Attachments 1-4 to the Staff Report • PowerPoint presentation The City staff report and associated attachments 1-4 to the report are included as Attachment 10. The staff report includes analysis conducted by Mead & Hunt regarding the proposed project. Discussion: August 2, 2018 ALUC Meeting and Determination City Staff and Senior Aviation Planner Maranda Thompson from Mead & Hunt presented the Garton Tractor Project and associated analysis at the ALUC's August 2 meeting. Included was analysis on the project contained in a technical memorandum written by Mead & Hunt on June 19, 2018 (Attachment 10- included in the associated attachment 4), where Mead & Hunt concludes the Garton Tractor project should be considered acceptable with regard to FAA and CalTrans Handbook standards. Mead & Hunt also noted the Comprehensive Land Use Plan is out of date and amending the plan to remove existing conflicts is a possibility, though may not be achievable in a timely manner [(for this project)]. City Staff and Mead & Hunt reminded the ALUC that per the Mendocino County Comprehensive Land Use Plan ("CLUP" or"the Plan"), and based on the Plan no longer being up to date with current Ukiah Municipal Airport environs, Findings 95 Page 2 of 5 could be made to support an exemption to an inconsistency determination. This exemption has been granted by the ALUC to projects in the past that otherwise would not have been found consistent. After receiving the presentation from City Staff and Mead & Hunt and considering public comment, the ALUC made a determination that the Garton Tractor project, as amended to be reduced in size such that the entire building would be located outside the Runway Protection Zone and Future Runway Protection Zone of the 2015 Airport Layout Map of the Ukiah Municipal Airport, was not consistent with the 1996 Mendocino County Comprehensive Land Use Plan. The ALUC further acknowledged that the current version of the Plan is out of date and should be updated. City Attorney Legal Opinion A legal opinion issued by City Attorney David Rapport on August 3, 2018 (Attachment 11) determined that due to the ALUC finding the City's Airport Master Plan and Master Plan Map consistent with the County Airport Comprehensive Land Use Plan on June 6, 1996, referrals to the ALUC for consistency determinations are not required by the provisions of the Public Utilities Code requiring Airport Land Use Plans (see Attachment A of the Legal Opinion in Attachment 11 for a copy of the ALUC's 6-6-96 minutes). Written Comments Received- August 6, 8, and 15- and Staff Response Written comments were received from the California Pilots Association ("CalPilots") on August 6, 2018 and August 8, 2018 (Attachment 12). Written comments were also received via email on August 15, 2018, from the California Department of Transportation Division of Aeronautics (Attachment 13). Staff working with the City Attorney's Office responded to all comments, a summary of which is provided below. 1. Comment that the Planning Commission review of the Project should be delayed until receiving the written statement of the decision [at the ALUC's August 16 meeting] and comment that the Project proponent is disadvantaged because the proponent cannot propose any changes that may mitigate the inconsistency finding. Staff response- Planning Commission Review: The City Council requested this item be scheduled for a recommendation by the Planning Commission as soon as possible after ALUC review. The soonest possible was August 8. In the ALUC's August 2 meeting, the ALUC determined the Garton Tractor Project to be inconsistent with the CLUP and directed County staff to draft Findings to support the inconsistency determination. Because there was no other stated intention for the August 16 meeting related to the Garton Tractor Project other than to formally adopt the determination made on August 2, Staff felt the Planning Commission meeting could be scheduled. Staff response- "disadvantaged Project proponent:" At the ALUC's August 2 meeting, City Staff requested findings on behalf of the Project proponent (the Applicant) that may have mitigated the inconsistency finding. The ALUC restated that per the CLUP, no structures are allowed in the A* compatibility zone. The ALUC additionally directed that County Counsel bring back formal language on August 16 stating that the project was inconsistent with the CLUP. No Findings that would have mitigated the inconsistency finding were recommended or discussed by the ALUC. After considering the comments further, Staff agreed it was possible that additional information may be shared at the ALUC's August 16 meeting and made an alternative recommendation at the August 8 Planning Commission meeting to delay the Planning Commission review until August 22. 2. Comment that the Proposed Use- the Garton Tractor Project- violates the Avigation Easement primarily due to the Project being located in the Runway Protection Zone. Staff response: The proposed Project, as amended, is not located in the Runway Protection Zone of the Ukiah Municipal Airport. It also falls below the height threshold for the approach surface slope criteria, as explained by Mead & Hunt at the ALUC's August 2 meeting. The amended project was the project reviewed by the ALUC. 96 Page 3 of 5 3. Comment that if the ALUC determines that the project is inconsistent with the CLUP, the City must follow the Overrule process outlined in Section 5.5 of the California Land Use Planning Handbook. Staff response: This comment is mostly addressed in the City Attorney Legal Opinion (Attachment 11). As City staff reads Section 1.3.4 of the Handbook it is silent on overrule of specific projects, unless the City's general plan or specific zoning code provision affecting land use within an airport compatibility zone or the adoption of an airport master plan has not been found consistent with the Comprehensive Land Use Plan. Consistency between the two plans was achieved in 1996. 4. Comment that the City's application to the ALUC with payment was not complete until 6/28 and request that the Planning Commission delay its decision 60 days until 8/27. Staff response: In communicating with ALUC's County planning staff on June 12 City Staff was told the County had received the City's referral/Mayor's letter and the earliest a meeting could be scheduled with ALUC was August 2. Staff was also told that to make this meeting, the County staff must receive the full packet, including payment of the fee ($971), by June 22. City staff delivered the packet, with payment, on June 21 and requested a receipt. The request for a receipt was not granted until the following week. Section 1.4.4 of the Mendocino County CLUP notes that"The Airport Land Use Commission must respond to a local agency's [(the City of Ukiah)] request for a consistency determination on a project within 60 days of referral (Section 21676 (d))." The referral was accomplished on June 6 via public hearing and June 7 via the Mayor's letter. August 8, 2018 Planning Commission meeting As stated above in Staff's response to comment#1, Staff made an alternative recommendation that Planning Commission delay their recommendation to City Council regarding the Garton Tractor Project until their next regular meeting of August 22, 2018. Planning Commission voted unanimously to approve this recommendation (see minutes for August 8, 2018). August 16, 2018 ALUC meeting The Mendocino County Airport Land Use Commission considered a Resolution (Attachment 14) of the ALUC making findings that the Garton Tractor project was inconsistent with the Airport Comprehensive Land Use Plan. By a unanimous 4-0 vote, the ALUC adopted the Resolution. The Applicant's agent commented that the location of the amended project was outside the Runway Protection Zone. The Applicant's agent also commented that they felt the requirements of the avigation easement were met. There was no additional discussion by the ALUC on the item. Staff Recommendation Based on the legal opinion issued by the City Attorney and analysis conducted by Mead & Hunt- specifically that the Project should be allowable per FAA and CalTrans standards- Staff recommends the following: 1. Recommendation to City Council to adopt motion to amend the Final Conditions of Approval (Attachment 4) to include the following: "25. Project will be amended to be reduced in size such that the entire building is located outside the Runway Protection Zone of the Ukiah Municipal Airport." 2. Recommendation to City Council that since the City has not acquired title to the Garton Tractor property or acquired an avigation easement that prohibits development on the property outside the Runway Protection Zone, the City is not in a position to prohibit development as required in the A or A* Zones. 3. Recommendation to approve the Garton Tractor Project application, subject to the following two findings and based on substantial evidence in the record: 97 Page 4 of 5 • Finding #1: By reducing the Project's building size such that it is not in the Runway Protection Zone of the Ukiah Municipal Airport, the Project will not create undue hazards to flight as determined by the Federal Aviation Administration; and • Finding #2: The proposed Project will minimize the public's exposure to excessive noise and safety hazards associated with airport operations. 98 Page 5 of 5 ATTACHMENT 14 Resolution Number AC 2018-0001 County of Mendocino Ukiah, California August 16, 2018 ALUC 2018-0002—GARTON TRACTOR ACLUP CONSISTENCY DETERMINATION RESOLUTION OF THE AIRPORT LAND USE COMMISSION, COUNTY OF MENDOCINO, STATE OF CALIFORNIA, FOR AIRPORT COMPREHENSIVE LAND USE PLAN CONSISTENCY DETERMINATION TO CONSTRUCT A NEW 5,770± SQ. FT. EQUIPMENT SERVICE AND REPAIR BUILDING WITH A MAXIMUM HEIGHT OF 21 FEET, 8 INCHES. WHEREAS, the applicant, Garton Tractor, filed an application on June 28, 2018 for an Airport Comprehensive Land Use Plan Consistency Determination with the Mendocino County Department of Planning and Building Services to construct a new 5,770± sq. ft. equipment service and repair building with a maximum height of 21 ft. 8 in., in the City of Ukiah, 1± mile southeast of the Ukiah town center, lying on the south side of Talmage Road, 800± feet east of its intersection with South State Street, located at 285 Talmage Road (APN: 003-230-34) (the "Project'); and WHEREAS, in accordance with applicable provisions of law at a duly noticed public hearing on August 2, 2018, the Mendocino County Airport Land Use Commission reviewed Case ALUC-2018-0002 for consistency with the Mendocino County Airport Comprehensive Land Use Plan (the "ACLUP") at which time the Airport Land Use Commission heard and received all relevant testimony and evidence presented orally or in writing regarding the Project. All interested persons were given an opportunity to hear and be heard regarding the Project; and WHEREAS, on August 2, 2018, the Airport Land Use Commission, approved a motion of intent finding the Project to be inconsistent with the ACLUP and directed staff to prepare written findings; and WHEREAS, the Airport Land Use Commission has had an opportunity to review this Resolution and finds that it accurately sets forth the intentions of the Airport Land Use Commission regarding the Project. NOW, THEREFORE, BE IT RESOLVED, that based on the evidence in the record, the Airport Land Use Commission makes the following findings and determinations: 1. Findings of Inconsistency with the Airport Comprehensive Land Use Plan (ACLUP): The proposed Project is not consistent with the ACLUP. The Project site is located in Airport Compatibility Zone A* of the Mendocino County Airport Comprehensive Land Use Plan, which is the zone most restrictive of new structural development. The asterisk in "Zone A" indicates those properties are intended to be acquired by the City of Ukiah either in fee or controlled by obtaining approach protection easements. Overall, Zone A is intended to be restricted to uses which promote the most unobstructed, open land (e.g. pastures, field crops, automobile parking, as shown in Appendix D). Pursuant to Table 2A of the ACLUP, properties within Zone A are to preserve all remaining open land, and the only permissible structures are those with a location set by their aeronautical function. The proposed Project, which includes the erection of a new structure in Zone A*, is inconsistent with that requirement. 2. Additional Findings Regarding the ACLUP: In support of the Project, the applicant has noted that the ACLUP has not been updated since 1996 and contends that because of changes in the configuration of the Runway Protection Zone ("RPZ) for the Ukiah Municipal Airport, the Zone A* designation for this parcel is no longer appropriate. Although the applicant provided documentation to show that the Project does not encroach within the RPZ, it remains within Zone 99 A* of the ACLUP. The Commission's sole function in this proceeding is to determine whether the proposed Project is consistent with the property's Zone A*designation under the ACLUP. Based on the information presented, the Commission finds that the Project is not consistent. BE IT FURTHER RESOLVED that the Airport Land Use Commission designates the Commissions Services Supervisor as the custodian of the document and other material which constitutes the record of proceedings upon which the Airport Land Use Commission determination herein is based. These documents may be found at the office of the County of Mendocino Planning and Building Services, 860 North Bush Street, Ukiah, CA 95482. I hereby certify that according to the Provisions of Government Code Section 25103 delivery of this document has been made. ATTEST: VICTORIA DAVIS o ission Services Supervisok By: BY: IGNACIO GONZALEZ ERIC CRANE, Chair Interim Director , Airporl,1- rt.jse ommi ion 1101 r� 100 ATTACHMENT 15 Craig Schlatter From: Bolyard, Ron D@DOT <ron.bolyard@dot.ca.gov> Sent: Friday, September 07, 2018 12:10 PM To: Craig Schlatter Cc: karl@av8lawgroup.com; Sage Sangiacomo; president@calpilots.org; andy_psi@sbcglocal.net; dostalekr@mendocinocounty.org Subject: Follow-up Garton Tractor Project Attachments: 2018-08-15 Email Caltrans to City of Ukiah - Garton Tractor.pdf Hi Craig, Thank you for your follow-up on August 23rd and for sending the documentation that we requested.This email will serve as our follow-up to your request for additional comments from Caltrans on the above referenced project. After a careful review of the information we have received to date, at this time we are referring you back to our email dated August 15, 2018 regarding the overrule process as outlined in the California Land Use Planning Handbook page 5- 15, Section 5.5 Overruling ALUC Decisions. A copy of that email is attached for your reference. Please keep us informed as to the overrule process or alternate action that takes place regarding this project. Thank you. Ron Bolyard, Chief Office of Aviation Planning Division of Aeronautics California Department of Transportation (916) 654-7075 101 i Agenda Item No.: 12a MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-467-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Review of Local Preference Purchasing Policy. DEPARTMENT: Finance PREPARED BY: Mary Horger ATTACHMENTS: ATTACHMENT 1- RESOLUTION 2016-50 ATTACHMENT 2- 2017-46 CC Reso- Extending Bidding Preference for Local Businesses ATTACHMENT 3- Local Preference Analysis Summary Summary: The Council will receive a report reviewing the Local Preference Purchasing Policy, and consider whether to allow the revised ordinance to sunset, or to approve its continuance. Background:At the September 7, 2016 Council meeting, an ordinance was introduced amending UCC Section 1522 by title only, and Resolution 2016-50 (Attachment 1) was approved, establishing a bidding preference for local businesses with an effective date of November 1, 2016. The ordinance was formally adopted at the September 21, 2016 Council meeting. Per the resolution, annual reporting is required on the implementation of the Local Preference Purchasing Policy. At the September 20, 2017 Council meeting, Council received the first annual report, and approved its continuation, and subsequent Resolution 2017-46 (Attachment 2) at the October 4, 2017 Council meeting. The ordinance will be repealed effective October 31, 2018, subject to further action by the City Council. RECOMMENDED ACTION: Receive report, and decide whether or not to continue the policy. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mary Williamson, Buyer II Approved. Sjofe SaWg-1 o-m „ City Manager Discussion: Please see Attachment 3, which provides a summary of the number of formal purchase orders (POs) issued, the total dollar amount of POs placed, the number in which the bidding preference resulted in a purchase from a Local Vendor, and the increased cost to the City of providing the bidding preference to Local Vendors since the continuation of the ordinance as of November 1, 2017. The attachment also provides a list of those purchases that were affected by the local preference. Based on the information provided, Council may choose to allow the automatic repeal of the Local Preference policy on October 31, 2018, or may decide to continue the policy, which would require the adoption of an additional resolution that could be presented for approval at the next Council meeting, and be immediately effective at the time of its approval. If continuation is the desired direction, Council should also consider providing direction on the desired period prior to the next review or making the policy permanent. 2 2 ATTACHMENT 1 co RESOLUTION 2016-50 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING A BIDDING PREFERENCE FOR LOCAL BUSINESSES WHEN SUBMITTING BIDS OR PRICE QUOTES r FOR THE PURCHASE OF SUPPLIES, EQUIPMENT AND MATERIALS BY THE CITY WHEREAS: 1. The City Council of the City of Ukiah finds: a. Local economic conditions justify directing City expenditures to local businesses by providing a modest bidding advantage to local businesses. This bidding advantage may allow these businesses to retain employees, pay higher wages and hire new employees. According to the California Employment Development Department ("EDD"), the unemployment rate in Mendocino County is currently 5.3%, while the statewide rate is 5.9%. However, according to the Final Report, Ukiah Valley Growth Prospects (March 6, 2007), 49.1% of the population are estimated to be in the labor force in Mendocino County, compared with a statewide average of 65.8%. A much higher percentage of the population in Mendocino County than in the state as a whole has dropped out of the labor market and stopped looking for work. In addition, according to the Census Bureau, the percentage of the Mendocino County population living in poverty is 18.8%. In 2014, the most recent annual statistic available from the Census Bureau, median income in Mendocino County was $43,290 and per capita income was $23,712. The statewide median income is $48,434. According to the Census Bureau, California has the highest percentage of population living in poverty in the country, nearly one in four Californians. Using traditional measures of poverty, the statewide percentage of the population living in poverty is 16%. The percentage in Mendocino County is 18.8%. At the same time, housing prices in Mendocino County are significantly higher than in similar rural counties. According to Trulia, the average sales price of houses in Ukiah in May-August 2016 was $320,000. The median sales price of a house in rural communities with similar demographics is much lower. For example, the median sale price of a house in Redding was $206,000, in Eureka $249,000, and in Lakeport $159,000. 38% of Mendocino County residents rent houses or apartments. Monthly rent in recent listings for two bedroom apartments averaged $950 and between $1500 and $2000 for 2-3 bedroom houses. For two people with an annual per capita income of$43,000, the rent for a two bedroom apartment would consume almost 26.5% of their annual income. Rent for a two bedroom house would consume between 42% and 56% of their income. This does not include the cost of utilities. b. With the decline of timber and other natural resource based industries, retail sales has increased as a major source of employment in Mendocino County. Businesses in Mendocino County incur higher shipping costs and sell in a smaller market than business in more urban settings which creates a competitive disadvantage in setting prices. A modest bidding advantage will off-set this competitive disadvantage and allow local business to compete on a more level playing field with businesses in nearby more urban markets. 2. Based on the foregoing findings, the City Council has determined that it is in the interest of the City to provide Mendocino County businesses with a modest bidding advantage as set forth below. NOW, THEREFORE, BE IT RESOLVED: 1. Pursuant to Ukiah City Code ("UCC') Section 1522.D.4, Local Vendors shall be given an allowance of five percent (5%), up to a maximum allowance of $2,500, on any bid for supplies, equipment and/or materials. The City shall purchase from a Local Vendor, if (1) the lowest bid or price quote is from a vendor which is not local, and (2) its bid or price quote is more than a bid or price quote from a Local Vendor, when $2,500 or 5% of the low bid or price quote from the Local Vendor, whichever is less, is subtracted from the bid or price quote from the Local Vendor. For example, if $100 is the lowest bid or price quote and is from a vendor Page 1 of 2 which is not local and the lowest bid from a Local Vendor is $104, the City would purchase from the Local Vendor (LV bid =$104. $104 x .05 = $5.20. $104-$5.20 =$98.80 < $100 from non-LV.) A Local Vendor is defined as one which, 1) conducts business in an office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location; and 3) I. has conducted business in compliance with 1) and 2) for not less than six (6) months prior to i requesting the preference. The City shall receive satisfactory proof that a business qualifies as a local vendor before it may receive the local vendor preference. The preference shall not apply or be disregarded where two or more bids or price quotes from Local Vendors are lower than any bids or price quotes from vendors who are not local. In the event that there is a tie bid, where one bidder is local and the other is not, and the bid is equal in price and quality, the award shall go to the Local Vendor. 2. Consistent with UCC Section 1522.A, the term "Local Vendor" means a business that 1) conducts business in an office or other business premises with a physical location in Mendocino County, 2) holds a valid business license issued by Mendocino County or one of the cities in Mendocino County for that business location; and 3) has conducted business in compliance with 1) and 2) for not less than six (6) months prior to requesting the preference. The City shall receive satisfactory proof that a business qualifies as a Local Vendor before it may receive the Local Vendor preference. 3. The preference shall not apply or be disregarded where two or more bids or price quotes from Local Vendors are lower than any bids or price quotes from vendors which are not local. In the event that there is a tie bid, where one bidder is local and the other is not, and the bid is equal in price and quality, the award shall go to the local bidder. 4. The Purchasing Officer is authorized to adopt additional procedures consistent with this resolution and UCC Section 1522 as necessary to incorporate this bidding advantage for Local Vendors into the City's procurement practices and to fairly resolve any disputes that arise in the course of administering this Resolution. 5. The Purchasing Officer shall report annually to the City Council on the implementation of this policy, including, but not limited to, the number of bids for supplies, equipment and materials received by the City, the number in which the bidding preference resulted in a purchase from a Local Vendor, and the increased cost to the City, if any, of providing the bidding preference to Local Vendors. 6. This resolution shall apply to the solicitation of bids or quotes for supplies, equipment and materials beginning on November 1, 2016, provided Ordinance No. _ becomes effective on November 1, 2016, which shall be repealed effective October 31, 2017, subject to further action by the City Council, PASSED AND ADOPTED on September 7, 2016, by the following Roll Call Vote: AYES: Councilmembers Crane, Mulheren, Moble, and Mayor Scalmanini NOES. None ABSTAIN: None ABSENT: Councilmember Brown ATTEST: � �� Stephen G. Scalmanini, Mayor `. Kristine Lawler, City Clerk Page 2 of 2 ATTACHMENT 2 RESOLUTION 2017- 46 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH EXTENDING THE BIDDING FOR ONE YEAR THE PREFERENCE FOR LOCAL BUSINESSES ENACTED BY CITY COUNCIL RESOLUTION NO. 2016-50 WHEREAS: 1. On September 7, 2016, pursuant to Ukiah City Code Section 1522.0.4, the City Council adopted Resolution No. 2016-50, adopting a preference for local businesses on the City's procurement of certain goods or services; and 2. The local preference adopted by Resolution 2016-50, by its terms, is to be repealed effective October 31, 2017, unless extended by City Council resolution, after conducting a review of the resolution a year after its adoption; and 3. On September 20, 2017, the City Council conducted the one-year review of the local preference; and 4. The City Council determined that the local preference adopted by Resolution No, 2016-50 should be extended for an additional year and another annual review of its impact on the City and local businesses; NOW, THEREFORE, BE IT RESOLVED that: 1. Resolution No. 2016-50 is hereby extended for an additional period of one year to and including October 31, 2018, 2. City staff shall prepare an annual report to the City Council as provided in Section 5 of Resolution No, 2016-50. PASSED AND ADOPTED on October 4, 2017, by the following Roll Call Vote: AYES: Councilmembers Scalmanini, Crane, Mulheren, Doble, and Mayor Brown NOES: None ABSTAIN: None ABSENT: None 1�n, Brown, Mayor ST: Kristine Lawler, City Clerk Q wC4-Mwa � co k\ d \ d k \ § h N � � - � $ \ EG \ k E a ? \ / 70 .0 = Any � > � CN - C � ■ z � _ _ _ _ § g / § � : \ \ \ k oc ¥ ny w - w - _ _ _ _ U 0 \ # � 2 ®� � \ � ® \_ k cL 2 / /k n @ z m m m c * � � CL0 _ EEEz � U � k J E \ E � c ® § / @ % m m m U) k\ \ \ \ '� z '§ '§ '§ _ _ = m '( / @ 2 2 C g � / 9 (D 2- 2- CL 7 \ c E a U ¥ ¥ ¥ ¥ i ® / 333E @a \ k U) ( e G _ / i ± 3 = � @ a \ \ 7o k ) / ƒ § / / -22 \ a a R / o \ o25 i J m -2 f mGG CL # } 2 $ f � a 27 0 & It E® e - I g 2 \ 2 2 ° 2 ) o o a # y \ 0 _ & & & & \ m co m o / / E z / 2 / Agenda Item No.: 12b MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-473-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Final Approval of the Vehicle & Heavy Equipment Request& Justification Items for the 2018/2019 Fiscal Year Budget, Approve Recommended Budget Amendments, and Approve the Adoption of the 5-Year Capital Improvement Plan. DEPARTMENT: Finance PREPARED BY: Mary Horger ATTACHMENTS: Attachment 1-Vehicle & Heavy Equipment Justification Forms Attachment 2-5-Year CIP Summary: Council will consider approving the Vehicle & Heavy Equipment Request& Justification items for the 2018/2019 fiscal year budget, approve recommended budget amendments, and approve the adoption of the 5-year Capital Improvement Plan (CIP). Background:At the June 20, 2018 Council Meeting, Council adopted Resolution 2018-14, approving the Fiscal Year 2018-2019 City Budget, directing staff to work with the Budget Development Best Practices and Financial Policy ad hoc committee on the vehicle justification sheets, then bring them back for further Council review and consideration prior to purchasing these items along with final consideration of the full 5-Year CIP Plan which was substantially reviewed during the budget process. Noting that the final approval of the 5-Year CIP Plan was pending the work/review of the vehicle justification sheets. RECOMMENDED ACTION: Approve the Vehicle & Heavy Equipment Request&Justification items for purchase for the 2018/2019 Fiscal Year Budget, Approve Recommended Corresponding Budget Amendments, and Approve the Adoption of the 5-Year Capital Improvement Plan. BUDGET AMENDMENT REQUIRED:Yes CURRENT BUDGET AMOUNT: 822271133.80230.18051: $0; 80126100.80100.V4544: $0.00 PROPOSED BUDGET AMOUNT: 822271133.80230.18051: $150,000, 80126100.80100.V4544:$0.00 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Budget Development Best Practices and Financial Policy Ad Hoc Committee Approved. Sjofe SaWg-1 o-m „ City Manager Discussion: Vehicle & Heavy Equipment Request& Justification Forms: The ad hoc committee met twice regarding the Vehicle & Heavy Equipment Request&Justification forms. As a result of those meetings, and the feedback received, a completely revamped Vehicle & Heavy Equipment Request& Justification form was developed, adding much more information, in order to provide a better picture for the basis of each request. Please see Attachment 1, which includes the fourteen items that are under review for the 18/19 fiscal year, using the revised format. These items were included in the 18/19 adopted budget, contingent upon the Council's final approval of the forms presented. If Council decides to not approve the list of items in its entirety, they may request items to be removed, and a budget amendment-reducing the budget amount available to purchase that item - would be part of the recommended action. The vehicle request and justification process has been, and continues to be, an evolution, as staff explores opportunities to cost effectively gather more information with current resources, or evaluate additional resources, in order to fine tune the analysis for future decision making. 5-Year Capital Improvement Plan: Provided as Attachment 2 is the 5-Year CIP. This was originally presented to Council at the May 16, 2018 Council Meeting, and was additionally reviewed and commented on at the budget hearings in June. The document presented here reflects changes directed by the City Council during the budget process. It is important to note that the 18/19 fiscal year column was adopted by Council in the 18/19 budget. However, there are two exceptions: 1. Henderson Lane Water Main Replacement Project, Project 18051: This project was listed in "Infrastructure" under the Water Resources Department in the amount of$150,000. This did not make it in the approved adopted budget appropriations amount, and will need to be corrected by a Council approved budget amendment. 2. Clean Air Vehicle, Project V4544: This vehicle was proposed in the budget for the Electric Utility Department in the amount of$60,000. It has been decided to remove this from the budget, and the amount will need to be amended to remove from the budget. Some of the Org/Object codes were also changed. Of significance would be the recent projects that were awarded utilizing Measure Y funds. The projects were Street Striping (project 18082), 2018 Street Rehabilitation (project 18006), Oak Manor Utility Improvement (project 18086), Smith Street Reconstruction (project 15030), and Slurry Seal (project 18007). These awards resulted in a reduction in the 2019 Measure Y Arterial Street Improvement general placeholder (project 18015) due to the redistribution of funds for the awarded contracts. The 5-Year CIP as proposed is a starting point, and is fully expected to evolve over time. It will also be subject to further revision during the course the budget year due to unanticipated projects that may come up, and will be approved by Council on a case-by-case basis. Even though formally adopted, the plan is only that- a plan ... and is not an authorization for staff to proceed with the purchase unless it is part of the formal budget adoption. 2 2 ATTACHMENT 1 Vehicle & Heavy Equipment Request & Justification City of Ukiah ................................PT ............. FOR FISCAL YEAR: 2018/2019 ITEM: POLICE CARS-ANNUAL REPLACEMENT-SUV ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST $50,000 SUBMITTED BY: David McQueary NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECTACCOUNT CODE EACH DEPT/DIV POLICE POLICE V4208 10020210.80100 $50,000.00 CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# 4195 2007 FORD CROWN VIC N/A ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 Miles 101,000 MILES $30,438.00 $1,000 CURRENT CONDITION: This vehicle has significant mileage,and after 100,000 miles police vehicles begin to suffer from cracked frames and other significant structural and suspension issues as well as repeated,significant mechanical failures.This particular vehicle has been repurposed 3 different times. Crown Vics were discontinued in 2011. The vehicle is worn and not suitable for intended uses. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $48,645.00 1 N/A I YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 974.5 hours X.YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Durango Special Purpose Vehicle. Please referto attached specifications for additional information. EST.MILEAGE/HOURS PER YEAR 1 10,000+miles per year JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical failures, and emergencies which may require the deployment of additional personnel. COST/BENEFIT ANALYSIS:The vehicle is past its useful life and estimated life in mileage. In addition,the out of service time is substantial. Please see attached supplemental information. OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use. 3 111.......................I.............=.................. 00 11111111101EM DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR MAINTENANCE COSTS-POLICE VEHICLE 4195 Date Cost Miles Date Cost Miles 3/14/2007 $ 450 1/3/2013 $ 160 5/14/2007 $ 2,480 15 2/14/2013 $ 430 10/2/2007 $ 190 7/1/2013 $ 1,320 42157 10/9/2007 $ 501 7/1/2013 $ 80 Year Total $ 3,621 7/22/2013 $ 610 10/1/2013 $ 80 2/11/2008 $ 350 11/4/2013 $ 670 5/6/2008 $ 160 6901 11/6/2013 $ 2,330 7/28/2008 $ 935 Year Total $ 5,680 7/29/2008 $ 88 7/31/2008 $ 830 1/23/2014 $ 564 8/4/2008 $ 240 3/10/2014 $ 349 Year Total $ 2,603 4/28/2014 $ 240 6/30/2014 $ 160 53890 1/5/2009 $ 1,304 7/9/2014 $ 293 3/30/2009 $ 416 10/1/2014 $ 190 6/8/2009 $ 240 14219 Year Total $ 1,796 6/15/2009 $ 160 7/27/2009 $ 295 5/6/2015 $ 450 62710 Year Total $ 2,415 8/27/2015 $ 290 Year Total $ 740 2/9/2010 $ 415 3/10/2010 $ 1,814 2/22/2016 $ 3,300 3/22/2010 $ 3,200 8/30/2016 $ 2,630 74020 5/4/2010 $ 1,543 10/6/2016 $ 640 5/20/2010 $ 217 19384 Year Total $ 6,570 9/13/2010 $ 690 11/15/2010 $ 180 8/8/2017 $ 540 92690 12/14/2010 $ 357 8/9/2017 $ 290 12/16/2010 $ 200 8/15/2017 $ 189 Year Total $ 8,616 Year Total $ 1,019 2/28/2011 $ 1,400 1/8/2018 $ 1,020 6/21/2011 $ 3,240 27264 1/10/2018 $ 240 7/14/2011 $ 480 7/25/2018 $ 320 100699 7/25/2011 $ 633 7/26/2018 $ 530 11/9/2011 $ 3,019 Year Total $ 2,110 12/14/2011 $ 240 Year Total $ 9,012 TOTALS: $ 48,645 100699 7/17/2012 $ 430 34193 7/24/2012 $ 510 8/20/2012 $ 400 8/23/2012 $ 455 9/12/2012 $ 490 9/26/2012 $ 320 10/4/2012 $ 640 11/13/2012 $ 783 12/19/2012 $ 435 I1 $ 4,463 4 LO V4208 - Police Vehicle - Supplemental Information 2019 Dodge Durango Pursuit— Specifications All Standard Features,to include but not limited to; • NEW FRONT FASCIA WITH INTEGRATED BRAKE-COOLING AIR DUCTS • STANDARD ALL-WHEEL DRIVE • PERFORMANCE-TUNED, LOAD- LEVELING SUSPENSION • EIGHT-SPEED AUTOMATIC TRANSMISSION • 7,200-POUND MAXIMUM STANDARD TOWING CAPABILITY • READY ALERT BRAKING • THREE-ZONE AUTOMATIC TEMPERATURE CONTROL 2019 Dodge Durango Pursuit— ReQuired Option List - 5.7L V-8 with Fuel Saver technology and VVT and 8 spd transmission - Skid Plate Group - Trailer Tow Group IV - BLACK exterior - Privacy tinted windows-rear passenger, cargo sides and back window. 00 .sildhaoon� m°uuuuummm°iu,mrvgµ�q��NnllNi Vehicle & Heavy Equipment Request & Justification ................................ !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 2018/2019 ITEM: POLICE CAR-ANNUAL REPLACEMENT-SUV ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$50,000 SUBMITTED BY: David McQueary NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV POLICE POLICE V4199 10020210.80100 $50,000.00 V CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# 4146 2007 FORD CROWN VIC N/A ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 Miles 102,000 MILES $30,438.00 $1,000 CURRENT CONDITION: This vehicle has significant mileage of high demand police activities. After 100,000 miles police vehicles begin to suffer from cracked frames and other significant structural and suspension issues as well as repeated,significant mechanical failures. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $18,141.72 1 N/A I YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 2806.5 hours XYES —NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Durango Special Purpose Vehicle EST. MILEAGE/HOURS PER YEAR 1 10,000+miles per year JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical failures, and emergencies which may require the deployment of additional personnel. COST/BENEFIT ANALYSIS:The vehicle is past its useful life and estimated life in mileage. In addition,the out of service time is substantial. OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use. 6 -111.......................I.............=.................. 00 11111111101EM DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR oon� m°uuuuummm°iu,mrvgµ�q��00 .sildhaNnll Ni Vehicle & Heavy Equipment Request & Justification or-111111112 !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 20182019 ITEM: TRUCK, 1/2 TON ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $35,000 SUBMITTED BY: DAVE KIRCH, FLEET& PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV PUBLIC WORKS FLEET&PLANT MAINTENANCE V3245 20324100.80100 $35,000.00 ��"� .'iii ';. % I1 AI %r r %/ CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 3111 2004 FORD RANGER XL 1FTYR10E74PA29163 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 Miles 58316 $14,651.42 $2,000-$3,000 CURRENT CONDITION: Good mechanical condition. This vehicle does not meet the current needs of the department. Was originally purchased by Police for the Fleet Maintenance Department's use,and is planned to be transferred back to that department if replacement is approved. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2008 to present)$9222.33 N/A YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 96 hours X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 FORD F-150 XL SUPER CAB or EQUAL. EST.MILEAGE/HOURS PER YEAR 1 7,000-10,000 miles per year JUSTIFICATION/USE/NEED: This work truck is needed in order to be properly outfitted to meet the expanded role of the Division's Plant Maintenance,and continued support for all City departments and outside agencies. The current vehicle used is a small pick-up,and not adequate in size to hold tools and equipment necessary. COST/BENEFIT ANALYSIS: Based on past history, use of the vehicle should extend well beyond the standard useful life of 5-10,to most likely 10 - 15 years. Based on this estimation,the cost for the vehicle alone divided by the anticipated years of ownership will be approximately$2,300 per year. The benefit will be a tool for staff to provide better servicing capability,and shorter mechanical downtimes. OTHER INDIRECT BENEFITS: None ALTERNATE SOLUTIONS EXPLORED: The continued use of the existing truck would not resolve the issue of a larger truck needed to accommodate the needs of the department. ADDITIONAL COMMENTS: None. 7 �%%%��'00 iii%%mm DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR 00 .sildhaoon� m°uuuuummm°iu,mrvgµ�q��NnllNi Vehicle & Heavy Equipment Request & Justification ................................or-111111112 !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 2018/2019 ITEM: TRUCK, 1/2 TON ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $33,000 SUBMITTED BY: DAVE KIRCH, FLEET& PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: NEW REQUEST PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV PUBLIC WORKS ENGINEERING V3722 10024210.80100 $11,000.00 WATER RESOURCES WATER ADMINISTRATION V3722 82027110.80100 $11,000.00 WATER RESOURCES SEWER ADMINISTRATION V3722 84027220.80100 $11,000.00 t f 71 7,7/1 AI 'Aggo/Emio 1/4 0,10 A CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# N/A N/A N/A N/A ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS N/A I N/A N/A N/A CURRENT CONDITION: N/A MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? N/A I N/A N/A ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE N/A N/A PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 FORD F-150 XL SUPER CAB or EQUAL. EST. MILEAGE/HOURS PER YEAR 1 5,000-7,000 MILES JUSTIFICATION/USE/NEED: Due to the addition of Engineering staff,a vehicle is needed in order to perform the management and inspection of various infrastructure improvements and maintenance construction projects. COST/BENEFIT ANALYSIS: Based on past history, use of the past vehicle should extend well beyond the standard useful life of 5-10 year,to most likely 10-15 years. Based on this estimation,the cost for the vehicle alone will be approximately$2,200 per year. The benefit is that it will provide the proper equipment to perform oversight, review and inspection of the various City projects. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: Use of existing shared"pool"vehicles would not be practical,and would monopolize the on-call need of other City staff member's use of these vehicles. ADDITIONAL COMMENTS: None. 8 0...............=............ MOM DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR 00 .sildhaoon� m°uuuuummm°iu,mrvgµ�q��NnllNi Vehicle & Heavy Equipment Request & Justification ................................or-111111112 !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 2018/2019 ITEM: TRUCK, I TON SERVICE TRUCK ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $35,000 SUBMITTED BY: DAVE KIRCH, FLEET& PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV COMMUNITY SVCS PARKS V3263 10022100.80100 $35,000.00 I Wg"r O0"100`111! 7W 1 xv 'R1" 4 0,10 W CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# 3731 1989 DODGE D200 1B6KE26ZOKS149936 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 113,000 MILES $14,197.69 $800.00 CURRENT CONDITION: This vehicle was salvaged in 2015. Transmission was blown,along with a bad catalyst. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? N/A I N/A I Met 2018 Standards. ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 3 Years N/A PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018/2019 FORD F-350 XL SINGLE REAR-WHEELED SERVICE TRUCK OR EQUAL EST. MILEAGE/HOURS PER YEAR 15,000-7,000 MILES JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis to haul grass and tree trimmings,dirt, rock,sand, bark,etc., as well as tow facility maintenance equipment to various work sites throughout the City. This truck will also be used to support public events,and other general service needs. COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year,to most likely 10-15 years. Based on this estimation,the cost for the vehicle alone will be approximately$2,300 per year. The benefit it will provide is the necessary equipment needed for staff to perform adequate maintenance to the various parks and grounds of City buildings and properties. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: Use of existing park vehicles is not sufficient for adequate staff utilization and coverage. ADDITIONAL COMMENTS: This vehicle was scheduled to be replaced in 2015, but funds were not available. 9 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR 00 .sildhaoon� m°uuuuummm°iu,mrvgµ�q��NnllNi Vehicle & Heavy Equipment Request & Justification ................................or-111111112 !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 2018/2019 ITEM: COMMAND/CHIEF OFFICER VEHICLE ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $50,000 SUBMITTED BY: ERIC SINGLETON, FIRE CAPTAIN NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV FIRE AUTHORITY CITY FIRE V3164 10021210.80100 $50,000.00 I Wg"r O0"100`111! 7W 1 xv 14 0,10 W CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# U6515 1999 CHEVY 4X4 BLAZER 1GNDT13W6X2209361 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100000 miles 104,000 MILES $26,700.00 $700.00 CURRENT CONDITION: Fair. Intermittent non-operational dash gauge display. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $17,231.00 1 None. Meets 2018 Standards. ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 159 hours X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018/2019 FORD EXPLORER,EXPEDITION OR F150 XL SUPER CREW OR EQUAL. FINALIZED SPECS CONTINGENT DEPENDANT UPON NEW FIRE CHIEF. EST.MILEAGE/HOURS PER YEAR 17,000- 10,000 MILES JUSTIFICATION/USE/NEED: The vehicle will be used on a daily basis by the Ukiah Valley Fire Authority as a Command/Chief Officer vehicle. It will be assigned to the new permanent Fire Chief as a staff vehicle and to respond to emergency incidents as needed. It will provide a mobile incident command post with extensive communication capability. COST/BENEFIT ANALYSIS: Based on past history, use of the vehicles should extend well beyond the standard useful life of 5-10 year,to most likely 10-15 years. Based on this estimation,the cost for the vehicle alone will be approximately$3,300 per year. The benefit it will provide is the necessary equipment needed for Fire Chief for proper response to emergency incidents. Please see attached supplemental information. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: Continued use of existing vehicles is not recommended. ADDITIONAL COMMENTS: N/A ........ 10 ......................................... DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR MAINTENANCE COSTS- FIRE COMMAND VEHICLE U6515 Year Miles Cost 2004/2005 37000 $ 3,768.00 2005/2006 41830 $ 3,044.00 2006/2007 52000 $ 6,397.00 2007/2008 61900 $ 41946.00 2008/2009 77610 $ 6,060.00 2009/2010 85100 $ 1,496.00 2010/2011 90082 $ 1,500.00 2011/2012 91960 $ 891.00 2012/2013 98900 $ 1,489.00 2013/2014 100000 $ - 2014/2015 100398 $ 849.00 2015/2016 100857 $ - TOTALS 100857 $ 17,231.00 11 ��ponauuwommuuuuuuuumuuaanum�µp� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: TYPE V WILDLAND ENGINE ASSET USEFUL LIFE: 20 YEARS ESTIMATED COST: $250,000 SUBMITTED BY: ERIC SINGLETON, FIRE CAPTAIN NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV FIRE AUTHORITY CITY FIRE V2671 10021210.74500 $250,000.00 CITY EQUIPMENT# YEAR MODEL VIN SERIAL# U6547 1999 FORD F-350 1FDWF32F3XED17341 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 miles/6000 hours 27,599 miles/2400 hours $29,551.13 $1,000.00 CURRENT CONDITION: Following NFPA guidelines of 10 years frontline response vehicle,and 10 years as a reserve vehicle. This vehicle has been repurposed,the pump and water tank have been removed and it currently serves as a utility vehicle for the Fire Authority. U6457 replaced U6545 which is a 2004 Chevy 2500 HD,with currently 88,744 miles. U6545 initially served as a Command/Chief vehicle. It was involved in a collision suffering major front end damage which was repaired. The vehicle was placed back into service as a utilitv vehicle. U6545 has currentiv been removed from service. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2007 to present)$28,028 None. Meets 2018 Standards. ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 271 hours X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 OR NEWER FORD CREW CAB,WITH ATYPE V (WILDLAND)ENGINE BUILD-UP. EST.MILEAGE/HOURS PER YEAR 7,000- 10,000 MILES JUSTIFICATION/USE/NEED: The vehicle will be utilized primarily as the wildland component for the City of Ukiah along with any type of call for service. It has fire suppression capabilities(equipped with a pump and water tank)along with compartment space to allow for medical and rescue gear to be carried. COST/BENEFIT ANALYSIS: Based on NFPA guidelines,standard useful life is 20 years,the cost for the vehicle alone will be approximately $12,500 per year. The benefit it will provide is the necessary equipment needed for adequate response to emergency incidents. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: This equipment has been budgeted to be financed for a ten year term. 12 %%% DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ��ponauuwommuuuuuuuumuuaanum�µ�p� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: TRACTOR W/REAR&MID-MOUNT SIDE ARM MOWER ASSET USEFUL LIFE: 5-20 YEARS ESTIMATED COST: $140,000 SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV PUBLIC WORKS STREETS E1231 10024620.80100 $70,000.00 AIRPORT AIRPORT E1231 77925200.80100 $35,000.00 WATER RESOURCES SEWER OPERATIONS E1231 84027221.80100 $35,000.00 1,` I i%% CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 1230 1987 MASSEY FERGUSON 383 5266VO3187 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 6000 hours 4542 hours $35,002.26 $5000-$7000 CURRENT CONDITION: Equipment is in fair mechanical condition in need of a clutch,ring gear,power steering pump and hydraulic motor on side arm. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2010 to present)$48,637 $4,500.00 NO: LIMITED TO 200 HRS/YEAR ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 2123 hours X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 JOHN DEERE 5100M ALL-WEATHER CAB WITH REAR MOWER AND MID-MOUNT 22'ARM MOWER. EST. MILEAGE/HOURS PER YEAR 1400HOURS JUSTIFICATION/USE/NEED: This equipment is used to maintain the public right-of-way,Wastewater Treatment Plant and the Ukiah Municipal Airport. It keeps City facilities appearing tidy, and specifically equipped with a sidearm mower for banks, levees and other difficult to access locations. COST/BENEFIT ANALYSIS:The cost to maintain this equipment each year exceeds its current salvage value.The cost to repower this equipment to meet CARB Standards also exceeds the salvage value. Based on past history, use of the equipment should extend beyond the useful life of 5- 20 years,to approximately 25 years. Based on this estimation,the cost for the equipment alone will be$5,600 per year. OTHER INDIRECT BENEFITS: Closed cab will prevent operators from experiencing allergic reactions to mowing activities,which will allow for longer-term operations,and improved efficiencies. ALTERNATE SOLUTIONS EXPLORED: Researched used equipment. Most available were rotary side-arm mower heads,where flail is used in this area due to fire prevention. Additionally, none were found that were CARB compliant. ADDITIONAL COMMENTS: By replacing this equipment,the City will gain CARB credits to extend other equipment in the fleet before they will have to be replaced. 13 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ��ponauuwommuuuuuuuumuuaanum�µ�p� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: ATV GOLF CART ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $12,000 SUBMITTED BY:GREG OWEN,AIRPORT MANAGER NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV AIRPORT AIRPORT E4956 77925200.80100 $12,000.00 CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 4900 2002 GEM Unavailable ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS Based on time 5000 MILES $5,375.31 $200.00 CURRENT CONDITION: The vehicle is in poor condition. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2010 to present)$650* Vehicle was inoperable YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE REMOVED FROM SERVICE 3 YEARS AGO. N/A PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): 2018 JOHN DEERE CROSSOVER UTILITY VEHICLE XUV590E S4 OR EQUAL EST.MILEAGE/HOURS PER YEAR 1500MILES JUSTIFICATION/USE/NEED: The vehicle will be used for operation and maintenance of the airfield. The condition of the Gem car was inoperable and needed replacing. COST/BENEFIT ANALYSIS: Based on past history, use of this equipment should extend well beyond the standard useful like of 5-10 years,to most likely 10-15 years. Based on this estimation,the cost for the equipment alone will be approximately$800 per year. OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: *Maintenance costs to date are based on available records on-hand-earlier records went with the sold salvaged unit. However, by staff memory,additional maintenance costs were incurred for new batteries, upgraded charging system,which they estimate were over$5,000. 14 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ��ponauuwommuuuuuuuumuuaanum�µ�p� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: BACKHOE ASSET USEFUL LIFE: 5-20 YEARS ESTIMATED COST: $120,000 SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV PUBLIC WORKS STREETS E1323 10024620.80100 $12,000.00 PUBLIC WORKS CORP YARD E1323 20824300.80100 $12,000.00 WATER RESOURCES WATER OPERATIONS E1323 82027114.80100 $48,000.00 WATER RESOURCES SEWER OPERATIONS E1323 84027221.80100 $48,000.00 CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 1321 1990 CASE 580 BACKHOE JJG0027287 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 6000 hours 6693 HOURS $28,796.88 $7,000-$8,000 CURRENT CONDITION: The equipment is in poor mechanical condition. Trans axle in need of a tear-down and rebuild,and is unreliable. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $35,959.00 $3000-$5000 NO: LIMITED TO 200 HRS/YEAR ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 70.5 hours X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2018/2019 CAT 420F2 HRC Backhoe or equal. Please refer to attached specifications for additonal information. EST.MILEAGE/HOURS PER YEAR 130OHours JUSTIFICATION/USE/NEED: The equipment will be used for street maintenance activities,sidewalk repairs, maintenance and repair of water mains, sewer mains and the Corporation Yard. COST/BENEFIT ANALYSIS:This equipment is shared between Streets,Corp Yard,Water Operations and Sewer Operations,and is necessary to have on-hand to perform the work of the City crews. Based on past history, use of this equipment should extend well beyond the standard useful like of 5-20 years,to most likely 25 years. Based on this estimation,the cost for the equipment alone will be approximately$4,800 per OTHER INDIRECT BENEFITS: None. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: By replacing this equipment,the City will gain CARB credits to extend other equipment in our fleet before they will have to be replaced. 15 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR MAINTENANCE COSTS-BACK HOE E1321 Date Cost Hours Date Cost Hours Date Cost Hours 4/10/1996 $ 270.00 3/24/2004 $ 110.00 3/15/2010 $ 710.00 5/7/1996 $ 110.00 4/28/2004 $ 260.00 10/5/2010 $ 804.00 3235 6/27/1996 $ 340.00 7/13/2004 $ 1,157.00 Yeor Totol $ 1,514.00 9/19/1996 $ 160.00 7/20/2004 $ 785.00 11/15/1996 $ 680.00 2315 10/1/20041 335.00 1778 1/26/20111 275.00 Year Totol $ 1,560.00 12/29/2004 $ 274.00 2/20/2011 $ 80.00 3295 Year Totol $ 2,921.00 4/21/2011 $ 400.00 4/18/1997 $ 340.00 4/28/2011 $ 870.00 3329 7/16/1997 $ 260.00 4/5/2005 $ 260.00 5/9/2011 $ 593.00 10/2/1997 $ 193.00 4/15/2005 $ 110.00 1901 Yeor Totol $ 2,218.00 12/2/1997 $ 1,220.00 2670* 6/15/20051 300.00 Year Totol $ 2,013.00 Year Totol $ 670.00 5/23/2012 $ 80.00 *Hour meter was changed out. 10/30/2012 $ 294.00 3536 Year Totol $ 374.00 2/18/1999 $ 180.00 5/18/2006 $ 756.00 2/25/1999 $ 170.00 5/24/2006 $ 810.00 2184 4/24/2013 $ 192.00 4/26/1999 $ 840.00 403 6/21/2006 $ 80.00 9/26/2013 $ 400.00 9/15/1999 $ 80.00 Year Totol $ 1,646.00 Year Totol $ 592.00 9/24/1999 $ 370.00 Yeor Totol $ 1,640.00 3/14/2007 $ 815.00 7/29/2014 $ 306.00 10/11/2007 $ 770.00 2551 9/16/2014 $ 986.00 3730 4/19/2000 $ 3,400.00 711 11/20/2007 $ 210.00 12/14/2014 $ 522.00 Year Totol $ 3,400.00 Year Totol 1 $ 1,795.00 Year Totol $ 1,814.00 3/9/2001 $ 516.00 2/19/2008 $ 160.00 8/3/2015 $ 283.00 3829 5/15/2001 $ 420.00 1029 2/21/2008 $ 916.00 Year Totol $ 283.00 Year Totol $ 936.00 3/18/2008 $ 520.00 8/13/2008 $ 393.00 2775 2/8/2016 $ 160.00 5/14/2002 $ 756.00 10/27/2008 $ 80.00 9/26/2016 $ 232.00 5/16/2002 $ 420.00 Year Totol $ 2,069.00 10/20/2016 $ 713.00 3953 7/15/2002 $ 484.00 11/22/2016 $ 160.00 8/28/2002 $ 2,220.00 2/5/2009 $ 1,085.00 Yeor Totol $ 1,265.00 10/7/2002 $ 250.00 1287 5/5/2009 $ 1,398.00 Yeor Totol $ 4,130.00 8/12/2009 $ 100.00 2928 2/14/2017 $ 390.00 3987 10/8/2009 $ 185.00 6/5/2017 $ 80.00 8/25/2003 $ 676.00 12/3/2009 $ 80.00 6/9/2017 $ 210.00 4023 9/15/2003 $ 395.00 1502 12/8/2009 $ 310.00 Year Totol $ 680.00 Year Totol $ 1,071.00 Year Totol $ 3,158.00 2/1/2018 $ 210.00 Year Totol $ 210.00 TOTALS: $ 35,959.00 6693 16 ti E1323 - Backhoe - Supplemental Information CITY OF UKIAH A/P 300 SEMINARY AVE UKIAH California 95482 Dear Sir, We would like to thank you for your interest in our company and our products,and are pleased to quote the following for your consideration. One(1) New Caterpillar Model:420F2 HRC Backhoe Loaders MACHINE SPECIFICATIONS 420F2 BHL ST,TIER 4, HRC 450-8448 LANE 2-AVAILABLE FROM LEICESTER FACTORY LANE 3-AVAILABLE FROM LEICESTER FACTORY ONLY FOR USE WITH:AM-N and PUERTO RICO STICK, EXTENDABLE, 14FT 450-8730 PT,4WD, STD SHIFT 450-8606 ENGINE, 74.5KW,C4.4 ACERT,T4F 450-8757 HYDRAULICS, MP,6FCN/8BNK, ST 450-8530 PRODUCT LINK, CELLULAR, PL6411 447-0049 CAB, DELUXE 450-8683 WORKLIGHTS (8) HALOGEN LAMPS 491-6734 SEAT, DELUXE FABRIC 433-4806 SEAT BELT, 3"SUSPENSION 206-1748 AIR CONDITIONER,T4 450-8715 TIRES, 12.5 80-18/21L-24, FS 282-3855 COUNTERWEIGHT, 1015 LBS 337-9696 STABILIZER PADS, FLIP-OVER 9R-6007 BUCKET-MP, 1.4 CYD 337-7442 CUTTING EDGE,TWO PIECE 9R-5321 RIDE CONTROL 398-2681 LINES,COMBINED AUX, E-STICK 398-2853 BEACON, MAGNETIC MOUNT 211-4292 BEACON, MAGNETIC MOUNT, STROBE 433-0154 SECURITY SYSTEM, KEYPAD 387-6570 PLATE GROUP-BOOM WEAR 423-7607 Page 1 of 2 00 GUARD, STABILIZER 353-1389 LINES,HYD COUPLER 14FT E-STICK 450-8578 COUPLER, PG, HYD, DUAL LOCK 361-1200 PINS, SPARE 178-3593 BUCKET-HD, 12",2.8 CFT 219-3411 BUCKET-HD, 18",4.2 CFT 219-3386 BUCKET-HD,24",6.2 CFT 219-3387 THUMB, HYDRAULIC ARR,W/O TINE 282-5409 THUMB,TINE,A 1 221-4282 WARRANTY Standard Warranty: 12 Month, Unlimited Hours Standard Warranty F.O.B/TERMS:WHIRS Accepted by on Signature This Quote is valid for 30 days,after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Jack Drew Machine Sales Representative Peterson CAT JWDrew@petersoncat.com Page 2 of 2 Vehicle & Heavy Equipment Request & Justification .................. FOR FISCAL YEAR: 2018/2019 ITEM: CAMERA TRUCK ASSET USEFUL LIFE: 5-10 YEARS IESTIMATED COST: $240,000 SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV PUBLIC WORKS STORM WATER V2637 10024224.80100 $27,500.00 WATER RESOURCES SEWER OPERATIONS V2637 84027221.80100 $212,500.00 CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# 2636 2008 CHEVY HI-CUBE VAN 1GBJG31K881111293 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS Based on Time 11,100 MILES/2030 HRS $178,315.11 Approximately$15,000 CURRENT CONDITION: The vehicle is in good condition, but the CCTV system is in poor condition and repair time is lengthy and inconsistent. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2010 to present)$47,521 1 $3000-$5000 1 YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE 584 HOURS X.YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2018/2019 Ford E450 Hi-Cube Van Box with TrakSTAR Camera system by 3T equipment or equal. EST.MILEAGE/HOURS PER YEAR 11,500-2,000 MILES JUSTIFICATION/USE/NEED: This equipment will be used for CCTV inspections of sewer mains and storm drain lines. When a sanitary sewer overflow occurs,a report must be filed with the State Water Resources Control Board and the line must be video inspected to identify the cause of the spill. In addition, many of the storm drain lines are collapsed and failing and need inspection to determine replacement or repair options. COST/BENEFIT ANALYSIS:The cost of repairs to the CCTV system component of the truck have already exceeded the value of the equipment. Due to the out of service time compared to the critical need of the equipment and cost of fines that could be incurred exceed the replacement cost. Based on past history, use of this equipment should extend well beyond the standard useful like of 5-10 years,to most likely 10-15 years. Based on this estimation,the cost for the equipment alone will be approximately$16,000 per year. OTHER INDIRECT BENEFITS: The new CCTV equipment will have the ability to serve more than one Division and parts availability and service is expected to increase. ALTERNATE SOLUTIONS EXPLORED: Have reviewed retrofitting current van with new equipment. The cost would equal to the price of a replacement camera van. ADDITIONAL COMMENTS: Parts are available,but CCTV parts long-lead times. 19 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ��p�onauuwommuuuuuuuumuuaanum�µp� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: TRUCK, 1/2 TON ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST: $35,000 SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV WATER RESOURCES WATER TRTMT PLANT V3732 82027111.80100 $35,000.00 CITY EQUIPMENT# YEAR MODEL VIN SERIAL# 3730 2002 FORD F150 1FTRF17202NA28454 ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 75,700 $15,017.80 $2000-$3000 CURRENT CONDITION: The vehicle is in good mechanical condition, and is being recommended for transfer to Building Maintenance. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? (2010 to present)$7,760 N/A YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE N/A X YES NO PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):2018 Ford F-150 XL Super Cab or equal. EST.MILEAGE/HOURS PER YEAR 15,000-7,000 MILES JUSTIFICATION/USE/NEED: This equipment will be used to assist in operations of the Water Resources Department in order to provide safe,potable water to our customers. The WTP needs an extended cab truck,which will enable them to carry around their testing equipment,kits,rain gear,and other items. COST/BENEFIT ANALYSIS: Due to the remaining useful life,this truck is being recommended to transfer to Building Maintenance. Based on past history, use of this truck should extend well beyond the standard useful like of 5-10 years,to most likely 10-15 years. Based on this estimation,the cost for the equipment alone will be approximately$2,300 per year. OTHER INDIRECT BENEFITS: Useful life remaining can serve another Department. ALTERNATE SOLUTIONS EXPLORED: Use of existing vehicle for the Water Treatment Plant is not an option,as it does not meet current needs. ADDITIONAL COMMENTS: None. 20 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR ��ponauuwommuuuuuuuumuuaanum�µp� uVIN�� Vehicle & Heavy Equipment Request & Justification City of Ukiah FOR FISCAL YEAR: 20182019 ITEM: LIFT,TELESCOPING ASSET USEFUL LIFE: 5-20 YEARS ESTIMATED COST: $12,000 SUBMITTED BY: DAVE KIRCH, FLEET AND PLANT MAINTENANCE SUPERVISOR NEW REQUEST OR REPLACEMENT OF EXISTING?: Replacement of existing. PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV WATER RESOURCES WWTP E1718 84027225.80100 $12,000.00 CITY EQUIPMENT# YEAR MODEL VIN SERIAL# N/A N/A N/A N/A ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEA E H R N/A N/A N/A N/A CURRENT CONDITION: N/A MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? N/A N/A N/A ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE N/A N/A PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY):JLG 400S TELESCOPIC BOOM LIFT,PROPANE OR ELECTRIC. EST.MILEAGE/HOURS PER YEAR 50-75 hours JUSTIFICATION/USE/NEED: Equipment is needed to perform maintenance to roofs and buildings. Service HVAC units and electric motors throughout the facility. COST/BENEFIT ANALYSIS:Staff is currently performing these tasks on ladders,which is a safety concern. Lift will also improve productivity. Estimated life is expected to be approximately 25 years. Based on the cost of the equipment alone,cost per year would be approximately $480 per year. OTHER INDIRECT BENEFITS: Allow current WWTP staff to perform more maintenance, having the proper equipment to address the issues. ALTERNATE SOLUTIONS EXPLORED: Rental of equipment has been considered, but would not meet the needs of maintenance issues that need to be immediately addressed,to minimize plant down time. ADDITIONAL COMMENTS: None. 21 MEMOIRDEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR 00 .sildhaoon� m°uuuuummm°iu,mrvgµ�q��NnllNi Vehicle & Heavy Equipment Request & Justification ................................or-111111112 !!�C i!ty!!of!!Uk! 11 FOR FISCAL YEAR: 2018/2019 ITEM: POLICE CARS- INSURANCE REPLACEMENT-SEDAN ASSET USEFUL LIFE: 5-10 YEARS ESTIMATED COST$60,000 SUBMITTED BY: David McQueary NEW REQUEST OR REPLACEMENT OF EXISTING?: REPLACEMENT OF EXISTING PROJECT PROPOSED BUDGETED AMOUNT FOR DEPARTMENT(S) DIVISION(S) CODE ORG&OBJECT ACCOUNT CODE EACH DEPT/DIV POLICE POLICE V4206 10020210.80100 $60,000.00 I Wg"r O0"100`111! 77W 1 xv T14li';. '% I 'Ago/Emw" CITY EQUIPMENT# YEAR MODEL VIN/SERIAL# 4204 2015 FORD INTERCEPTOR-SUV N/A ESTIMATED LIFE IN CURRENT MILEAGE/HOURS ORIGINAL PURCHASE PRICE ESTIMATED SALVAGE/RESALE VALUE MILEAGEMOURS 100,000 MILES 22,200 MILES $30,438.00 $0 CURRENT CONDITION:VEHICLE WAS DECLARED A TOTAL LOSS DUE TO A COLLISION.THE VEHICLE AND ALL ATTACHED EQUIPMENT WAS SURRENDERED TO THE RESPECTIVE INSURANCE COMPANY IN EXCHANGE FOR THE REPLACEMENT PAYOUT OF$60,000. MAINTENANCE COSTS TO DATE ADDITIONAL NEEDED REPAIRS ESTIMATE(IF APPLICABLE) MEET CARB STANDARDS? $596.97 1 N/A I YES ESTIMATED OUT-OF-SERVICE TIME PARTS AVAILABLE OUT OF SERVICE SINCE COLLISION DATE OF 1/20/2018 N/A PROPOSED EQUIPMENT SPECIFICATIONS(ATTACH ADDITIONAL DOCUMENTATION IF NECESSARY): Dodge Charger Pursuit EST. MILEAGE/HOURS PER YEAR 1 10,000+miles per year JUSTIFICATION/USE/NEED: Police vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol officers a shift and 7 shared vehicles are currently within the fleet,to allow for scheduled maintenance activities, unanticipated mechanical failures, and emergencies which may require the deployment of additional personnel. COST BENEFIT/ANALYSIS:The vehicle was declared a total loss and has been surrendered to the respective insurance company,and out of service time has been substantial. OTHER INDIRECT BENEFITS: Reliability and availability will allow for better response time to calls. ALTERNATE SOLUTIONS EXPLORED: N/A ADDITIONAL COMMENTS: Original purchase price does not reflect total cost of fully outfitted vehicle for intended purpose and use. 22 DEPARTMENT HEAD FLEET MAINTENANCE SUPERVISOR 3 N � N� 9 E E cc c c c c c c c a V � w Y o�� E O E - E o E 6 = a E o ME m E s v 3 0 C oo 23 _E E E E 0 0 0 3 V $ $ $ 9 9 9 E E E ry m ry m m $ m $ $ $ $ 8 c c Z a 7 c r E r E r = E m o m o m y m o a V w Y o�� O O O - S v ot 2 to E 5 E�EEi c � 3 v h zyc - a = Y mpY ^]t z z `n O z _v m 74 o v a L - c� 3 0 $ 9 _ 8 E E o $ 8 �E m c z _ s > 2 a Y O z a g O O 3 'C d - O tl C - O d -- U r � z a a �- a � 0 o, E 25 3 o d m „ d � s c E 3 3 3 3 c E E E E E o � o E 3 8 8 8 8 9 9 E E E E c = E r E o f r E m c m c a V � � w Y a g a g O O 3 E E - o. E E_ d 3'. v E E r � u Z E o E° E a 5 E K U E E E v 3 m Q E _ °E — d 26 8 g g 2 3 a F � z o 2 U Q CO 1. 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DEPARTMENT: Finance PREPARED BY: Daniel Buffalo ATTACHMENTS: Attachment 1- Ukiah Resolution Authorizing Bridge Loan 09-05-18 Attachment 2- Ukiah Water Note Loan Agreement Draft 09-10-18 Summary: City staff recommends that City Council approve the attached resolution (Attachment 1) giving the City Manager and Finance Director authorization to execute all documents, including a financing agreement as to form (Attachment 2) and undertake on actions necessary to secure interim financing for its recycled water project should it become necessary to do so. Background: Currently, the City is undertaking a significant construction project to upgrade and enhance its recycled water treatment capabilities. This project's costs total more than $32 million, and will be fully financed by low interest loans and grants provided by the State Regional Water Quality Board State Revolving Loan Fund (SRF). The City must incur costs prior to requesting funds from SRF for reimbursement and there have been RECOMMENDED ACTION: City staff recommends that City Council approve the attached resolution and financing agreement as to form, giving the City Manager and Finance Director authorization to execute all documents and undertake on actions necessary to secure interim financing for its recycled water project should it become necessary to do so. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: $0(82000000.90100.15062), bridge loan proceeds; $0(83027330.80230.15062) issuance cost of bridge financing PROPOSED BUDGET AMOUNT: $10,000,000(82000000.90100.15062), bridge loan proceeds;$109,000 (83027330.80230.15062) issuance cost of bridge financing FINANCING SOURCE: Interim financing-bank loan PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mary Horger, Procurement Manager; Sage Sangiacomo, City Manager Approved. Sjofe SaWg-1 o-m „ City Manager some processing delays in securing the first portion of the funding from SRF. To date, the City has utilized its invested reserves to pay for these costs related to construction; however, liquidating reserves can result in losses to the City on its investment portfolio, and further liquidation may be more costly than other alternatives. Discussion: The City has prepared a potential bridge loan facility with Umpqua Bank in the event that it is determined that the costs of issuance and interest to put this loan in place are less than the potential costs of utilizing funds from the City's investment portfolio. Staff recommends that City Council give the City Manager and Finance Director the authority to put in place the bridge loan in case this option is determined to be the lowest cost option and funds are needed. The City's financial advisor, NHA Advisors, and bond counsel, The Weist Law Firm, have worked diligently to secure a commitment from, and progress the credit underwriting with Umpqua Bank. Additionally, both firms have worked on an expedited time frame to prepare the attached resolution and form of loan agreement, which has been reviewed by Umpqua, to meet the City's needs should it become necessary to utilize. 2 2 ATTACHMENT 1 RESOLUTION NO. 2018- A RESOLUTION OF THE CITY OF UKIAH AUTHORIZING THE FORM, EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND CORRESPONDING SERIES 2018 WATER REVENUE GRANT AND LOAN ANTICIPATION NOTE PERTAINING TO THE RECYCLED WATER PIPELINE PROJECT,AND SETTING FORTH THE FINAL TERMS AND CONDITIONS THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF ANY AND ALL DOCUMENTS, INSTRUMENTS OR CERTIFICATES NECESSARY OR DESIRABLE TO ACCOMPLISH THE FOREGOING; AND APPOINTING FINANCIAL CONSULTANTS IN CONNECTION THEREWITH WHEREAS, the City of Ukiah (the "City") presently owns and operates certain facilities and property for its domestic water system (the "Enterprise"); and WHEREAS, the City has heretofore entered into an Installment Sale Agreement and Grant relating to a certain recycled water pipeline project (the "Project"), dated April 127 2017 by and between the City and the California State Water Resources Control Board (the "State Water Board"), as amended from time to time (the "Installment Sale Agreement"); and WHEREAS, under the Installment Sale Agreement the State Water Board has agreed to provide grant and loan financing (the "State Financing") for the Project, subject to the terms and conditions set forth in the Installment Sale Agreement; and WHEREAS, due to cash flow timing issues, the City desires to procure short-term interim financing (the "Interim Financing") which will be reimbursed from the State Financing; and WHEREAS, to accomplish the Interim Financing the City proposes to enter into a loan agreement (the "Loan Agreement") by and between the City and Umpqua Bank (the "Lender"), as evidenced by a note in an aggregate principal amount of not to exceed $10,000,000, hereby designated the "City of Ukiah, Series 2018 Water Revenue Grant and Loan Anticipation Note (Recycled Water Pipeline Project)" (the "Note"); and WHEREAS, The Note is being issued under and pursuant to the laws of the State of California, including the provisions of Section 53859 and following of the California Government Code (the "Law"), and pursuant to this resolution; and WHEREAS, in order to efficiently accomplish the Interim Financing and issuance of the Note, the City desires to appoint the financial consultants necessary to provide all requisite professional services in connection therewith; and WHEREAS, the City, with the aid of its staff, has reviewed the Loan Agreement and Note, the forms of which are on file with the City Clerk, and the City Council wishes at this time to approve the foregoing documents in the public interests of the City; and 3 ATTACHMENT 1 WHEREAS, all acts, conditions and things required by the laws of the State of California to exist, to have happened and to have been performed precedent to and in connection with the consummation of such Interim Financing authorized hereby do exist, have happened and have been performed in regular and due time, form and manner as required by law, and the City is now duly authorized and empowered, pursuant to each and every requirement of law, to consummate such financing for the purpose, in the manner and upon the terms herein provided. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as follows: Section 1. The City Council hereby specifically finds and declares that each of the statements, findings and determinations of the City set forth in the recitals set forth above and in the preambles of the Loan Agreement approved herein are true and correct and that the Interim Financing will result in public benefits for the City. The City's execution and delivery of the Loan Agreement and Note are hereby authorized and approved, and this City Council does hereby consent to the application of the proceeds of the Interim Financing for the purposes contemplated by the City and the Lender, as provided for in the Loan Agreement and Note. Section 2. The Mayor, City Manager and Finance Director, and any other person authorized by the City Council to act on behalf of the City shall each be an "Authorized Representative" of the City for the purposes of structuring and providing for the execution and delivery of the Loan Agreement and Note, and are hereby authorized, jointly and severally, for and in the name of and on behalf of the City, to execute and deliver any and all documents and certificates that may be required to be executed in connection with the execution and delivery of the Loan Agreement and Note, and to do any and all things and take any and all actions which may be necessary or advisable, in their discretion, to effectuate the actions which the City Council has approved in this Resolution and the Loan Agreement and Note. Section 3, The City Council hereby authorizes and approves the Interim Financing pursuant to the terms and conditions of the Loan Agreement and Note. The City Council hereby approves the Loan Agreement and Note in substantially the forms on file with the City Clerk, together with any additions thereto or changes therein (including, but not limited to, the final amount of the Loan Agreement and Note, the final interest rates, debt service payment schedule, and prepayment provisions) deemed necessary or advisable by an Authorized Representative of the City. Any Authorized Representative of the City is hereby authorized and directed to execute, and the City Clerk is hereby authorized and directed to attest and affix the seal of the City to, the final form of the Loan Agreement and Note for and in the name and on behalf of the City, and the execution thereof shall be conclusive evidence of the City Council's approval of any such additions and changes. The City Council hereby authorizes the delivery and performance of the Loan Agreement and Note. 4 ATTACHMENT 1 Section 4. The Mayor, City Manager and Finance Director, and any other person authorized by the City Council to act on behalf of the City and all other officers of the City are each authorized and directed in the name and on behalf of the City to make any and all assignments, certificates, requisitions, agreements, notices, consents, instruments of conveyance, warrants and other documents which they or any of them might deem necessary or appropriate in order to consummate Interim Financing and any of the transactions contemplated by this Resolution, the Loan Agreement and Note. Whenever any officer of the City is authorized to execute or countersign any document or take any action contemplated by this Resolution, the Loan Agreement and Note, such execution, countersigning or action may be taken on behalf of such officer by any person designated by such officer to act on his or her behalf in the case such officer is absent or unavailable. Section 5. In connection with the transactions contemplated in this Resolution, the City hereby designates and appoints The Weist Law Firm to serve as bond counsel, and NHA Advisors to serve as municipal advisor. The City Manager is authorized and directed to execute an agreement with such firms in the respective forms on file with the City Clerk. Section 6. This resolution shall become effective immediately upon adoption. PASSED AND ADOPTED by the City Council of the City of Ukiah on this 19th day of September 2018, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 5 ATTACHMENT 2 LOAN AGREEMENT Dated as of October 1, 2018 By and between UMPQUA BANK And the CITY OF UKIAH Providing for the CITY OF UKIAH SERIES 2018 WATER REVENUE GRANT AND LOAN ANTICIPATION NOTE (RECYCLED WATER PIPELINE PROJECT) 6 ATTACHMENT 2 TABLE OF CONTENTS ARTICLE I DEFINITIONS; RULES OF INTERPRETATION Section1.1. Definitions....................................................................................................................2 Section1.2. Interpretation..............................................................................................................10 Section 1.3. Liability of City Limited to Net Revenues ................................................................10 Section 1.4. Benefits of Loan Agreement Limited to Parties........................................................10 Section 1.5. Successor Is Deemed Included in all References to Predecessor..............................10 Section 1.6. Waiver of Personal Liability......................................................................................1 l Section 1.7. Partial Invalidity.........................................................................................................11 ARTICLE II: THE LOAN; ISSUANCE OF THE NOTE Section 2.1. Principal Amount; Designation.................................................................................1 l Section2.2. Reserved....................................................................................................................l l Section 2.3. Issuance of Note; Form of Note................................................................................l l Section 2.4. Issuance and Delivery of Note..................................................................................12 Section 2.5. Transfer or Exchange of Lender's Rights.................................................................12 ARTICLE III APPLICATION OF LOAN PROCEEDS; CREATION OF FUNDS Section 3.1. Deposit of and Application of Funds.........................................................................12 Section3.2. Payment of Note. ......................................................................................................12 Section3.3. Project Fund..............................................................................................................13 Section 3.4. Assignment Agreement by the Lender ......................................................................14 ARTICLE IV SECURITY FOR THE LOAN Section 4.1. Payment of the Loan Payments.................................................................................14 Section 4.2. Pledge of Net Revenues and Grant/Loan Proceeds; Revenue Fund.......................15 Section 4.3. Receipt and Deposit of Revenues.............................................................................15 Section 4.4. Rates, Fees, and Charges ..........................................................................................15 Section 4.5. Additional Parity Obligations...................................................................................16 Section 4.6. Covenant to Obtain Take-Out Financing..................................................................17 ARTICLE V REPRESENTATIONS, COVENANTS AND WARRANTIES Section 5.1. Compliance with Loan...............................................................................................17 Section 5.2. Against Encumbrances...............................................................................................17 Section 5.3. Against Sale or Other Disposition of Property ..........................................................17 7 CITY OF UKIAH WATER LOAN AGREEMENT -i- ATTACHMENT 2 Section 5.4. Against Competitive Facilities...................................................................................18 Section5.5. Tax Covenants ...........................................................................................................18 Section 5.6. Prompt Acquisition....................................................................................................18 Section 5.7. Maintenance and Operation of the Enterprise ...........................................................18 Section 5.8. Payment of Claims.....................................................................................................18 Section5.9. Insurance....................................................................................................................18 Section 5.10. Books and Accounts; Financial Statements.............................................................19 Section 5.11. Protection of Security and Rights of Lender............................................................20 Section 5.12. Payment of Taxes and Compliance with Governmental Regulations .....................20 Section 5.13. Operation of Enterprise; Collection of Rates and Charges......................................20 Section 5.14. Eminent Domain Proceeds.......................................................................................21 Section 5.15. Further Assurances...................................................................................................21 Section 5.16. Release and Indemnification Covenants..................................................................21 Section5.17. Notices .....................................................................................................................22 Section 5.18. Amendment of Loan Agreement .............................................................................22 ARTICLE VI EVENTS OF DEFAULT AND REMEDIES Section 6.1. Events of Default Defined .........................................................................................22 Section 6.2. Remedies on Default..................................................................................................23 Section 6.3. Other Remedies of the Lender...................................................................................24 Section 6.4. No Remedy Exclusive................................................................................................24 Section 6.5. Agreement to Pay Attorneys' Fees and Expenses .....................................................24 Section 6.6. No Additional Waiver Implied by One Waiver.........................................................24 ARTICLE VII PREPAYMENT OF LEASE PAYMENTS Section 7.1. Optional Prepayment .................................................................................................25 Section 7.2. Mandatory Prepayment From Net Proceeds of Insurance or Eminent Domain ........25 Section 7.3. Mandatory Sinking Fund Prepayment.......................................................................25 ARTICLE VIII COVENANTS, REPRESENTATIONS AND WARRANTIES Section 8.1. Covenants, Representations and Warranties of the City............................................25 Section 8.2. Covenants, Representations and Warranties of the Lender.......................................27 Section 8.3. Closing Conditions ....................................................................................................28 ARTICLE IX MISCELLANEOUS Section9.1. Notices .......................................................................................................................30 Section9.2. Binding Effect............................................................................................................30 Section9.3. Severability................................................................................................................30 8 CITY OF UKIAH WATER LOAN AGREEMENT -ll- ATTACHMENT 2 Section 9.4. Net-Net-Net contract..................................................................................................30 Section 9.5. Further Assurances and Corrective Instruments........................................................30 Section 9.6. Waiver of Personal Liability......................................................................................31 Section 9.7. Execution in Counterparts..........................................................................................31 Section9.8. Applicable Law..........................................................................................................31 Section9.9. Captions .....................................................................................................................31 EXHIBIT A FORM OF NOTE EXHIBIT B COMPONENTS OF THE PROJECT 9 CITY OF UKIAH WATER LOAN AGREEMENT -iii- ATTACHMENT 2 LOAN AGREEMENT This LOAN AGREEMENT (this "Loan Agreement"), dated as of October 1, 2018, is between the UMPQUA BANK, an Oregon State Chartered Bank, as lender (the "Lender"), and the CITY OF UKIAH, a municipal corporation and general law city organized and existing under and by virtue of the laws of the State of California, as lessee (the"City"); WITNESSETH : WHEREAS, the City presently owns and operates certain facilities and property for its domestic water system (the "Enterprise"), and in order to assist the Enterprise in financing the acquisition and construction of a certain recycled water pipeline project (the "Project"), the City proposes to accept from the Lender a tax-exempt loan (the "Loan"), secured by this Loan Agreement evidenced by a note in an aggregate principal amount of $ , hereby designated the "City of Ukiah, Series 2018 Water Revenue Grant and Loan Anticipation Note (Recycled Water Pipeline Project)" (the"Note"); and WHEREAS, The Note is being issued under and pursuant to the laws of the State of California, including the provisions of Section 53859 and following of the California Government Code (the"Law"), and pursuant to a resolution (the "Resolution") adopted by the City Council of the City on September 19, 2018; and WHEREAS, in order to provide for the execution and delivery of this Loan Agreement, to establish and declare the terms and conditions upon which the Loan and Note are to be made and secured, and to secure the payment of the principal thereof, premium (if any) and interest thereon, the City has authorized the execution and delivery of this Loan Agreement; and WHEREAS, all things necessary to make the Note when issued, executed and delivered, the valid and binding obligation of the City, and to constitute this Loan Agreement as a valid pledge of the revenues herein pledged to the payment of the principal of, prepayment premium, if any, and interest on the Loan and Note have been done and performed, as required by law, and the City is now fully authorized to enter into this Loan Agreement, subject to the terms hereof, AGREEMENT : NOW, THEREFORE, in order to secure the payment of the principal of and the interest and premium (if any) on the Note at any time outstanding under this Loan Agreement, and to secure the performance and observance of all the covenants and conditions therein and herein set forth, and to declare the terms and conditions upon and subject to which the Loan and Note are premised, and in consideration of the premises and of the mutual covenants herein contained and of the making of the Loan by the Lender, and for other good and valuable consideration,the receipt whereof is hereby acknowledged, the parties hereto hereby formally covenant, agree and bind themselves as follows: 10 ATTACHMENT 2 ARTICLE I DEFINITIONS; RULES OF INTERPRETATION Section 1.1. Definitions. Unless the context otherwise requires, the terms defined in this section shall for all purposes hereof and of any amendment hereof or supplement hereto and of any report or other document mentioned herein or therein have the meanings defined herein, the following definitions to be equally applicable to both the singular and plural forms of any of the terms defined herein. "Acquisition," "Acquire" or "Acquisition and Construction" means, with respect to any portion of the Project, the acquisition, construction, improvement, equipping, renovation, remodeling or reconstruction thereof. "Additional Revenues" means, with respect to the issuance of any Parity Obligations, any or all of the following amounts: (i) An allowance for Net Revenues from any additions or improvements to or extensions of the Enterprise to be made with the proceeds of such Parity Obligations and also for Net Revenues from any such additions, improvements or extensions which have been made from moneys from any source but in any case which, during all or any part of the latest Fiscal Year or such 12 month period, were not in service, all in an amount equal to 90% of the estimated additional average annual Net Revenues to be derived from such additions, improvements and extensions for the first 36 month period in which each addition, improvement or extension is respectively to be in operation, all as shown by the certificate or opinion of an Independent Engineer retained by the City. (ii) An allowance for Net Revenues arising from any increase in the charges made for service from the Enterprise which has become effective prior to the incurring of such Parity Obligations but which, during all or any part of the latest Fiscal Year or such 12 month period, was not in effect, in an amount equal to the total amount by which the Net Revenues would have been increased if such increase in charges had been in effect during the whole of such Fiscal Year or 12 month period, all as shown by the certificate or opinion of an Independent Financial Consultant retained by the City. "Alternate Project" means an alternate project designated by the City pursuant to Section 3.3 hereof. "Authorized Representative" means,with respect to the City, its Mayor, Vice-Mayor, City Clerk, City Manager, Finance Director or any other person designated as an Authorized Representative of the City by a Certificate of the City signed by its Mayor, Vice-Mayor, City Manager or Finance Director and filed with the Lender. "Bond Counsel' means (a) The Weist Law Firm, or (b) any other attorney or firm of attorneys of nationally recognized expertise with respect to legal matters relating to obligations the interest on which is excludable from gross income under Section 103 of the Tax Code. 11 CITY OF UKIAH WATER LOAN AGREEMENT -2- ATTACHMENT 2 "Business Day" means: (i)a day which is not a Saturday, Sunday or legal holiday on which banking institutions in the State is located are closed; or (ii) a day on which the New York Stock Exchange is not closed. "Certificate," "Request" and "Requisition" of the City means a written certificate, request or requisition signed in the name of the City by its Authorized Representative. Any such instrument and supporting opinions or representations, if any, may, but need not, be combined in a single instrument with any other instrument, opinion or representation, and the two or more so combined shall be read and construed as a single instrument. "City" means the City of Ukiah, a municipal corporation and general law city duly organized and existing under and by virtue of the laws of the State. "City Manager" means the City Manager of the City, or any other person designated by the City Manager to act on behalf of the City Manager. "Closing Date" means October _, 2018, being the date on which the Loan is funded by the Lender, and correspondingly the date the Note is executed and delivered by the City. "Costs of Issuance" means all expenses incurred in connection with the authorization, execution and delivery of this Loan Agreement and the Note and the application of the proceeds of the Loan, including but not limited to all compensation, fees and expenses (including but not limited to fees and expenses for legal counsel) of the City, compensation to Bond Counsel, Lender's counsel, municipal advisor, and any financial consultants, insurance premiums, rating agency fees, other legal fees and expenses, filing and recording costs, costs of preparation and reproduction of documents and costs of printing. "Council' means the City Council of the City. "Debt Service" to come. "Default Rate" means the interest rate on the Note, plus 3%. "Enterprise" means, collectively, the entire water collection, storage, treatment, transmission and distribution system now owned or operated by the City, and all other properties, structures or works hereafter acquired and constructed by the City and determined to be a part of the water system,including all facilities,works,properties, structures and assets,real and personal, tangible and intangible, of the City, now or hereafter existing, used or pertaining to the collection, storage, treatment, transmission and distribution of potable and non-potable water, including all contractual rights to water supplies, transmission capacity supply, easements, rights-of-way and other works, property or structures necessary or convenient for such facilities, together with all additions, betterments, extension and improvements to such facilities or any part thereof hereafter acquired or constructed. "Event ofDefault" means any of the events of default as defined in Section 8.1. 12 CITY OF UKIAH WATER LOAN AGREEMENT -3- ATTACHMENT 2 "Event of Taxability" means [to come]. "Federal Securities"means any direct general non-callable obligations of the United States of America (including obligations issued or held in book entry form on the books of the Department of the Treasury of the United States of America), or obligations the timely payment of principal of and interest on which are directly guaranteed by the United States of America. "Fiscal Year" means each twelve-month period during the Term of this Loan Agreement commencing on July 1 in any calendar year and ending on June 30 in the next succeeding calendar year, or any other twelve-month period selected by the City as its fiscal year period. "Generally Accepted Accounting Principles" means the generally accepted accounting principles as presented and recommended by the American Institute of Certified Public Accountants or its successor, or by any other generally accepted authority on such procedures, and includes, as applicable, the standards set forth by the Governmental Accounting Standards Board or its successor. "Governmental Authority" means any governmental or quasi-governmental entity, including any court, department, commission,board,bureau, agency, administration, central bank, service, district or other instrumentality of any governmental entity or other entity exercising executive, legislative, judicial, taxing, regulatory, fiscal, monetary or administrative powers or functions of or pertaining to government, or any arbitrator, mediator or other person with authority to bind a party at law. "Grant/Loan Proceeds" means the proceeds of the SRF Take-Out Financing available for the prepayment or payment of the Outstanding Note. "Insurance Consultant" means any nationally recognized independent actuary, insurance company or broker that has actuarial personnel knowledgeable with respect to insurance carried, by, required for and available to special districts operating facilities similar to the Enterprise, including a pooled self-insurance program in which premiums are established on the basis of the recommendation of an actuary of national reputation. "Independent Engineer" means any registered engineer or firm of engineers of national reputation generally recognized to be well qualified in engineering matters relating to systems similar to the Enterprise, appointed and paid by the City, and who or each of whom-- 1. is in fact independent and not under the domination of the City; 2. does not have a substantial financial interest, direct or indirect, in the City; and 3. is not connected with the City as a council member, officer or employee of the City, but may be regularly retained to make reports to the City. 13 CITY OF UKIAH WATER LOAN AGREEMENT -4- ATTACHMENT 2 "Independent Financial Consultant" means any financial consultant, rate consultant or firm of such consultants of national reputation generally recognized to be well qualified in financial matters relating to systems similar to the Enterprise, appointed and paid by the City, and who, or each of whom-- 1. is in fact independent and not under the control of the City; 2. does not have a substantial financial interest, direct or indirect, in the City; and 3. is not connected with the City as a council member, officer or employee of the City, but may be regularly retained to make reports to the City. "Interest Component" means the portion of each Loan Payment designated as Interest Component. "Law" means Section 53859 and following of the California Government Code. "Lender"means(a)initially,the Umpqua Bank, an Oregon State Chartered Bank, as owner of the Note, and (b) any other entity to whom the rights of the Lender hereunder are assigned, including subsequent assignees of the Lender, as provided in Section 3.4. "Loan" means the loan made hereunder by the Lender to the City in the aggregate principal amount of$ , as evidence by the Note. "Loan Agreement" means this Loan Agreement, dated as of October 1, 2018, by and between the Lender and the City, as amended and supplemented. "Loan Payment Date" means April and October in each year, commencing April 2019, and continuing to and including the date on which the Note is paid in full. "Loan Payments" means all payments required to be paid by the District pursuant to Section 3.2, including any prepayments made pursuant to Article VII hereof, as evidenced by the Appendix B of the Note in the Schedule of Loan Payments. "Maintenance and Operation Costs" means the reasonable and necessary costs and expenses paid or incurred by the City to maintain and operate the Enterprise, determined in accordance with Generally Accepted Accounting Principles, including all reasonable expenses of management and repair and all other expenses necessary to maintain and preserve the Enterprise in good repair and working order, all administrative costs of the City that are charged directly or apportioned to the operation of the Enterprise, such as salaries and wages of employees, pension and other post-employment benefit obligations, overhead, taxes (if any) and insurance premiums (including payments required to be paid into any self-insurance funds), and including all other reasonable and necessary costs of the City or charges required to be paid by it to comply with the terms hereof or any Parity Obligation Documents, such as compensation, reimbursement and indemnification of any trustee for any such Parity Obligations and fees and expenses of Independent Certified Public Accountants; but excluding in all cases: (i) payment of debt service 14 CITY OF UKIAH WATER LOAN AGREEMENT -5- ATTACHMENT 2 payable on obligations incurred by the City with respect to the Enterprise; (ii) costs of capital additions, replacements, betterments, extensions or improvements which under Generally Accepted Accounting Principles are chargeable to a capital account; (iii)depreciation,replacement and obsolescence charges or reserves therefor; (iv) amortization of intangibles or other bookkeeping entries of a similar nature; and (v) and any amounts transferred to the Rate Stabilization Fund. "Maximum Annual Debt Service" means the greatest amount of Debt Service with respect to the Parity Obligations to which reference is made coming due in any Fiscal Year including the Fiscal Year in which the calculation is made or any subsequent Fiscal Year. "Material Adverse Effect" means an event or occurrence which adversely affects in a material manner (a) the Enterprise or other assets, liabilities, condition (financial or otherwise), business, facilities or operations of the City, (b) the ability of the City to carry out its business in the manner conducted as of the date of this Loan Agreement or to meet or perform its obligations under this Loan Agreement on a timely basis, (c) the validity or enforceability of this Loan Agreement, or(d)the exclusion of the interest component of the Loan Payments from gross income for federal income tax purposes or the exemption of such interest for state income tax purposes. "Material Litigation" means any action, suit, proceeding, inquiry or investigation against the City or with respect to the Enterprise in any court or before any arbitrator of any kind or before or by any Governmental Authority, (i) if determined adversely to the City, may have a Material Adverse Effect, (ii) seek to restrain or enjoin any of the transactions contemplated by this Loan Agreement, or (iii) may adversely affect (A) the exclusion of the interest component of the Loan Payments from gross income for federal income tax purposes or the exemption of such interest for state income tax purposes or (B) the ability of the City to perform its obligations under this Loan Agreement. "Net Proceeds" means any insurance or eminent domain award (including any proceeds of sale to a governmental entity under threat of the exercise of eminent domain powers), paid with respect to the Project, to the extent remaining after payment therefrom of all expenses incurred in the collection thereof. "Net Revenues" means, for any period, all of the Revenues during such period less all of the Maintenance and Operation Costs during such period. For purposes of securing repayment of the Loan only, Net Revenues shall also include proceeds from the SRF Take-Out Financing, or other such grant or loan source proceeds received by the City to provide funds to prepay or pay all or a portion of the Outstanding Note;but only to the extent approved for reimbursement of Project Costs. "Note" means the City of Ukiah, Series 2018 Water Revenue Grant and Loan Anticipation Note (Recycled Water Pipeline Project), executed and delivered by the City hereunder evidencing the Loan and the obligations of the City under this Loan Agreement, in the form attached hereto as Exhibit A. 15 CITY OF UKIAH WATER LOAN AGREEMENT -6- ATTACHMENT 2 "2016 Indenture" means the Indenture of Trust, dated as of March 1, 2016,by and between the City of Ukiah and Wells Fargo Bank, National Association, as trustee thereunder, providing for the issuance of the 2016 Obligations. "2016 Obligations" means the City of Ukiah, Water Revenue Refunding Bonds, Series 2016, executed and delivered on March 1, 2016 in the original aggregate principal amount of $11,155,000. "Parity Obligations" means the 2016 Obligations, SRF Financing Agreement, this Loan Agreement, as evidenced by the Note, and all other bonds, notes,loan agreements, installment sale agreements, leases or other obligations of the City, payable from and secured by a pledge of and lien upon any of the Net Revenues incurred on parity with the payment of the Loan Payments pursuant to Section 4.5. "Parity Payments"means all Debt Service payments scheduled to be paid by the City under Parity Obligations. "Permitted Investments" means any of the following which at the time of investment are legal investments under the laws of the State of California for the moneys proposed to be invested therein: (a) Federal Securities; (b) Any direct or indirect obligations of an agency or department of the United States of America whose obligations represent the full faith and credit of the United States of America, or which are rated A or better by S&P. (c) Interest-bearing deposit accounts (including certificates of deposit) in federal or State chartered savings and loan associations or in federal or State of California banks (including the Trustee), provide that: (i) the unsecured obligations of such commercial bank or savings and loan association are rated A or better by S&P; or(ii) such deposits are fully insured by the Federal Deposit Insurance Corporation. (d) Commercial paper rated in the highest short-term rating category by S&P. (e) Federal funds or bankers acceptances with a maximum term of one year of any bank with an unsecured, uninsured and unguaranteed obligation rating in the highest rating category of S&P. (f) Money market funds registered under the Federal Investment Company Act of 1940, whose shares are registered under the Federal Securities Act of 1933, and having a rating in the highest rating category of S&P. (g) Obligations the interest on which is excludable from gross income pursuant to Section 103 of the Tax Code and which are either(a)rated A or better by S&P, or(b)fully secured as to the payment of principal and interest by Federal Securities. 16 CITY OF UKIAH WATER LOAN AGREEMENT -7- ATTACHMENT 2 (h) Bonds or notes issued by any state or municipality which are rated by S&P in one of the two highest rating categories assigned by S&P. (i) Any investment agreement with, or guaranteed by, a financial institution the long- term unsecured obligations or the claims paying ability of which are rated A or better by S&P at the time of initial investment. 0) The Local Agency Investment Fund of the State of California, created under Section 16429.1 of the California Government Code,to the extent the City is authorized to register such investment in its name. "Principal Amount" means the $ original aggregate principal amount of the Loan and Note. "Principal Component(s)"means the portion of each Loan Payment designated as Principal Components. "Project" means those certain water system improvements described in Exhibit B hereto, including any Alternate Project. "Project Costs" with respect to the Project means the contract price paid or to be paid to the contractors therefor upon acquisition, construction, refinancing, improvement, repair, modification or delivery of any portion of the Project and related equipment, in accordance with the purchase order or contract therefor. Project Costs include the costs of site preparation necessary for the installation of any improvements to the Project. Project Costs also include costs incurred by the City, the Lender and the contractors in connection with the acquisition, delivery and installation of the Project. "Project Fund' means the fund by that name established and held by the City pursuant to Section 3.3, into which the City will deposit a portion of the proceeds of the Loan. "Rate Stabilization Fund' means the fund by that name established pursuant to Section 4.4(d). "Register of Prepayments" means the Register of Prepayments in Advance of Maturity attached as Appendix B to the Note, memorializing each Prepayment made by the City to the Lender pursuant to this Loan Agreement. "Resolution" means the Resolution No. adopted by the City Council of the City on September 19, 2018, authorizing the execution and delivery of this Loan Agreement, and otherwise providing for the execution and delivery of the Note. "Revenue Fund' means the fund maintained by the City into which it deposits Revenues. "Revenues" means all gross income and revenue received or receivable by the City from the ownership and operation of the Enterprise, calculated in accordance with Generally Accepted Accounting Principles, including all rates, fees and charges (including transfer and exchange fees, 17 CITY OF UKIAH WATER LOAN AGREEMENT -8- ATTACHMENT 2 any water stand-by or water availability charges and assessments) received by the City for Water Service and all other income and revenue howsoever derived by the City from the Enterprise or arising from the Enterprise; provided, however, that(i) any specific charges levied for the express purpose of reimbursing others for all or a portion of the cost of the acquisition or construction of specific water facilities, (ii) grants that are designated by the grantor for a specific water purpose and are therefore not available for other purposes, (iii) customers' water related deposits or any other water related deposits subject to refund until such deposits have become the property of the City, (iv) the proceeds of any ad valorem property taxes, and (v) the proceeds of any special assessments or special taxes levied upon real property within any improvement City served by the City for the purpose of paying special assessment bonds or special tax obligations of the City relating to the Enterprise, are not Revenues and are not subject to the lien hereof. Notwithstanding the foregoing, there shall be deducted from Revenues any amounts (of Revenues)transferred into the Rate Stabilization Fund as contemplated by Section 5.01(b)(iii) of the 2016 Indenture, and there shall be added to Revenues any amounts transferred out of the Rate Stabilization Fund and into the Revenue Fund, as contemplated by Section 5.01(b)(iii) of the 2016 Indenture. "Schedule ofLoan Payments" means the Schedule of Loan Payments required to be made by the City to the Lender under this Loan Agreement, as evidenced and set forth in Appendix B of the Note, and each prepayment. "SRF Financing Agreement" means the Installment Sale Agreement and Grant relating to the Project, dated April 12, 2017 by and between the City and the California State Water Resources Control Board, as amended from time to time. "SRF Take-Out Financing" means the Grant/Loan Proceeds that are expected from SRF under the terms of the SRF Financing Agreement and obligation of the City described in Section 4.6. "State" means the State of California. "Taxable Rate" means the then current Wall Street Journal Prime Rate, minus 2.50% "Tax Code" means the Internal Revenue Code of 1986 as in effect on the Closing Date or (except as otherwise referenced herein) as it may be amended to apply to obligations issued on the Closing Date, together with applicable proposed, temporary and final regulations promulgated, and applicable official public guidance published, under the Tax Code. "Term of this Loan Agreement" or "Term" means the time during which this Loan Agreement is in effect, as provided in Section 2.2. "Treasurer" means the Finance Director or City Manager of the City. "Wall Street Journal Prime Rate" means an average of the prime rates that 10 of the largest banks in the United States charge their highest credit quality customers, which is calculated by a market survey and published by the Wall Street Journal. 18 CITY OF UKIAH WATER LOAN AGREEMENT -9- ATTACHMENT 2 "Water Service" means the water service made available or provided by the Enterprise. Section 1.2. Interpretation. (a) Unless the context otherwise indicates, words expressed in the singular include the plural and vice versa and the use of the neuter, masculine, or feminine gender is for convenience only and include the neuter, masculine or feminine gender, as appropriate. (b) Headings of articles and sections herein and the table of contents hereof are solely for convenience of reference, do not constitute a part hereof and do not affect the meaning, construction or effect hereof. (c) All references herein to "Articles," "Sections" and other subdivisions are to the corresponding Articles, Sections or subdivisions of this Loan Agreement; the words "herein," "hereof," "hereby," "hereunder" and other words of similar import refer to this Loan Agreement as a whole and not to any particular Article, Section or subdivision hereof. Section 1.3. Liability of City Limited to Net Revenues. Notwithstanding anything to the contrary contained in this Loan Agreement, the City shall not be required to advance any money derived from the proceeds of any taxes collected for the use and benefit of the City, or from any source of income other than the Grant/ Loan Proceeds and Net Revenues, for the payment of the principal of or interest or penalties, if any, on the Loan or for the performance of any covenants herein contained, nor for the maintenance and operation of the Enterprise from any source of income other than the Revenues. The City may, however, advance funds for any such purpose so long as such funds are derived from a source legally available for such purpose without incurring any indebtedness. The Loan shall be payable exclusively from the Grant/Loan Proceeds and Net Revenues as in this Loan Agreement provided. The credit or taxing power of the City is not pledged for the payment of the Loan or Note, or corresponding interest thereon. The Lender shall never have the right to compel the exercise of the taxing power of the City. The principal of and interest on the Loan and any prepayment premiums upon the prepayment thereof shall not be a debt of the City, nor a legal or equitable pledge of, or charge,lien or encumbrance upon, any of the property of the City or any of its income, receipts, or revenues, except the Grant/Loan Proceeds and Net Revenues pledged to the payment thereof as provided in this Loan Agreement. Section 1.4. Benefits of Loan Agreement Limited to Parties. Nothing contained herein, expressed or implied, is intended to give to any person other than the City and the Lender any right,remedy or claim under or pursuant hereto. Any agreement or covenant required herein to be performed by or on behalf of the City shall be for the sole and exclusive benefit of the Lender. Section 1.5. Successor Is Deemed Included in all References to Predecessor. Whenever the City is named or referred to herein, such reference shall be deemed to include the successor to the powers, duties and functions that are presently vested in the City, and all agreements and 19 CITY OF UKIAH WATER LOAN AGREEMENT -10- ATTACHMENT 2 covenants required hereby to be performed by or on behalf of the City shall bind and inure to the benefit of the successors thereof whether so expressed or not. Section 1.6.Waiver of Personal Liability. No member of the Council and no officer, agent, or employee of the City, or of any department or agency thereof, shall be individually or personally liable for the payment of the principal of or interest on the Loan,but nothing contained herein shall relieve any such member, officer, agent or employee from the performance of any official duty provided by law or hereby. Section 1.7. Partial Invalidity. If any one or more of the agreements or covenants or portions thereof required hereby to be performed by or on the part of the City shall be contrary to law, then such agreement or agreements, such covenant or covenants or such portions thereof shall be null and void and shall be deemed separable from the remaining agreements and covenants or portions thereof and shall in no way affect the validity hereof or the Loan; but the Lender shall retain all the rights and benefits accorded to it under any applicable provisions of law. The City hereby declares that it would have adopted this Loan Agreement and each and every other article, section,paragraph, subdivision, sentence, clause and phrase hereof irrespective of the fact that any one or more articles, sections,paragraphs, subdivisions, sentences, clauses or phrases hereof or the application thereof to any person or circumstance may be held to be unconstitutional, unenforceable or invalid. ARTICLE II THE LOAN; ISSUANCE OF THE NOTE Section 2.1. Principal Amount, Designation. The Lender hereby agrees to make the Loan to the City in the aggregate principal amount of$ , and the City hereby agrees to borrow such amount from the Lender. The Loan shall be evidenced by the Note, the form of which is set forth in Exhibit A hereto, in the aggregate principal amount of$ . The Loan and the Note are authorized to be entered into and issued by the City under and subject to the terms of the Resolution, this Loan Agreement, the Law, and other applicable laws of the State. The Loan shall be funded by the Lender subject to the terms and conditions of this Loan Agreement on the Closing Date in funds which are immediately available to the City. Section 2.2. Reserved. Section 2.3. Issuance of Note; Form of Note. The Loan shall be evidenced by the Note, all of the terms and provisions of which shall reflect the terms and provisions of the Loan. The Note and the City's certificate of authentication to appear thereon shall be substantially in the form set forth in Exhibit A attached hereto and by this reference incorporated herein, with necessary or appropriate variations, omissions and insertions, as permitted or required by this Loan Agreement. Upon each prepayment, the City shall promptly provide the Lender with a revised Registry of Prepayments and Schedule of Loan Payments, which shall be signed by an Authorized Representative. 20 CITY OF UKIAH WATER LOAN AGREEMENT -11- ATTACHMENT 2 The Note shall be executed and attested on behalf of the City by the manual signature of an Authorized Representative who is in office on the date of execution of this Loan Agreement or at any time thereafter. If any Authorized Representative whose signature appears on the Note ceases to be an Authorized Representative before delivery of the Note to the Lender, such signature shall nevertheless be as effective as if such Authorized Representative had remained in office until the delivery of the Note to the Lender. Section 2.4. Issuance and Delivery of Note. The City shall issue the Note on the Closing Date and thereupon deliver the Note to the Lender. The Authorized Representatives of the City are hereby authorized and directed to execute and deliver any and all documents and instruments necessary to cause the issuance of the Note in accordance with the provisions of the Resolution and this Loan Agreement, and to do and cause to be done any and all acts and things necessary or convenient for the timely delivery of the Note to the Lender. Section 2.5. Transfer or Exchange of Lender's Rights. The Lender may assign its rights hereunder, and may transfer the Note, subject to the requirements of Section 3.4 herein, but only upon surrender of the Note to the City for cancellation, accompanied by delivery of a duly written instrument of transfer in a form acceptable to the City. Proof of the execution of any such transfer, and of the holding and ownership of Note shall be sufficient for any purpose hereof (except as otherwise herein provided), if made in the form of the Assignment attached to the Note in Exhibit A hereto. Whenever the Note shall be surrendered for transfer, the City shall execute, authenticate and deliver a new Note to the transferee. ARTICLE III APPLICATION OF LOAN PROCEEDS; CREATION OF FUNDS Section 3.1. Deposit of and Application of Funds. The proceeds of the Loan payable by the Lender in an amount not-to-exceed $ (except for the $ disbursed by the Lender on the Closing Date to pay costs of issuance) shall be transferred to the City for deposit in the Project Fund. To the extent any portion of such retained amount remains unpaid as of April 1, 2019, the Lender shall immediately remit such amount to the City. Section 3.2. Payment of Note. No later than each Loan Payment Date, the City shall transfer to the Lender, from Net Revenues and any other available funds of the City (including amounts on deposit in the Project Fund), the principal of and interest coming due on the Note on such Loan Payment Date. If at any time it appears to the Lender that the City may be unable to pay such payment on the Note in a timely manner, the Lender shall report such fact in writing to the City. The City covenants to use all available funds to cure any deficiencies in payment of principal of and interest on the Note. Upon the Event of Default, the principal and, to the extent permitted by law, overdue interest on the Loan/Note shall bear interest at the Default Rate until the Event of Default has been cured. Upon the Event of Taxability, the rate on the Note will be the Taxable Rate. 21 CITY OF UKIAH WATER LOAN AGREEMENT -12- ATTACHMENT 2 The Lender hereby directs the City, and the City hereby agrees, to pay to the Lender(or to its assignees as directed pursuant to Section 3.4 hereof) all payments payable by the City with respect to the Note. Payments shall be paid to the Lender as follows: Payments by check(by overnight delivery only to this address): Umpqua Bank 2998 Douglas Boulevard, Suite 100 Roseville, California 95661 Re: City of Ukiah Loan No. Payments by wire: Umpqua Bank ABA 9: 123205054 Account Name: Account Number: 1031000000011030 For Further Credit to: City of Ukiah Loan No. Attn: Note Department Section 3.3. Project Fund. (a) Establishment of Project Fund. The Project Fund is hereby established as a separate fund to be held by the City. Amounts in the Project Fund shall be held in trust by the City and expended solely for Project Costs. (b) Amount on Deposit in Project Fund, Disbursements. The City hereby agrees to establish and maintain the Project Fund until the completion of the Project. All money in the Project Fund shall be held by the City in trust and shall be applied by the City, along with certain other funds of the City, for the payment of Project Costs and the expenses incidental thereto (including reimbursement to the City for any such costs or expenses theretofore paid by it for the account of the City whether or not paid prior to the date hereof). The City shall not make any payment of Project Costs if it has received a stop notice or any other notice of any lien, right to lien or attachment upon, or claim affecting the right to receive payment of, any of the money to be so paid which has not been released or will not be released simultaneously with such payment, other than materialmen's or mechanics' liens accruing by mere operation of law. The City may change the specifications of the Project, so long as such change does not substantially alter the nature of the Project; provided, however, that the City, in its sole discretion, may designate an Alternate Project. In the event an Alternate Project is designated, the City shall certify in writing to the Lender that Project Costs shall not materially increase as a result from such change. In the event Project Costs shall materially increase as a result of the designation of an Alternate Project, prior to designating such Alternate Project, the City shall either deposit in the Project Fund an amount sufficient to pay such increase, or shall certify in writing to the Lender that funds sufficient to pay such increase in Project Costs are otherwise available to the City. 22 CITY OF UKIAH WATER LOAN AGREEMENT -13- ATTACHMENT 2 When the Project has been completed to the satisfaction of the City or when the City determines that a portion of the Project will not be completed, the City shall notify the Lender in writing stating the fact and date of the completion of such improvements, and stating that all the Project Costs being funded with the Loan and the expenses incidental thereto have been determined and paid (or that such claims and expenses have been paid less specified claims which are subject to dispute and for which a retention in the Project Fund is to be maintained in the full amount of such claims until such dispute is resolved). Thereafter all remaining moneys in the Project Fund shall be used by the City for the payment of principal of and interest on the Note, or to prepay the Outstanding principal balance of the Note at or prior to Maturity at the sole discretion of the City. Section 3.4. Assignment by the Lender. The Lender may make additional assignments of its rights, title and interests herein; provided such assignment is to (i) an "accredited investor" within the meaning of Regulation D promulgated under the Securities Act of 1933, or (ii) a "qualified institutional buyer" within the meaning of Rule 144A promulgated under the Securities Act of 1933, as amended, and is in compliance with all applicable securities laws, but no such assignment will be effective as against the City unless and until the Lender has filed with the City at least five (5) Business Days' prior written notice thereof and an executed copy of an investor's letter addressed to the City substantially in the form of the letter delivered by the Lender on the Closing Date. The City shall pay all Loan Payments hereunder to the Lender, as provided in Section 3.2 hereof, or under the written direction of the assignee named in the most recent assignment or notice of assignment filed with the City. During the Term of this Loan Agreement, the City will keep a complete and accurate record of all such notices of assignment. ARTICLE IV SECURITY FOR THE LOAN Section 4.1. Payment of the Loan Payments. The City shall, subject to any rights of prepayment hereinafter provided, pay to the Lender, or its successors and assigns, but solely from the Net Revenues pledged hereunder and SRF Take-Out Proceeds, Loan Payments in the amounts and on the respective dates specified in Appendix B to the Note, which shall be revised from time to time to account for each prepayment made under this Loan Agreement. Each Loan Payment shall be payable to the Lender in accordance with the terms hereof and at the times required by Section 3.2 hereof in lawful money of the United States of America. In the event the City fails to make any of the payments required to be made by it under this Section 4.1, such payment shall continue as an obligation of the City until such amount shall have been fully paid and the City agrees to pay the same with the stated interest thereon at the rate set forth in Section 2.2 hereof, provided, however,that interest shall be calculated at the Default Rate under the circumstances set forth in Section 3.2 hereof. In the event a Loan Payment is insufficient to make the payments of principal and interest on the next succeeding Loan Payment Date, for any reason, the City shall immediately pay to the Lender upon notice therefrom additional amounts to cure such insufficiency. 23 CITY OF UKIAH WATER LOAN AGREEMENT -14- ATTACHMENT 2 The obligation of the City to make the Loan Payments is absolute and unconditional, whether or not the Project shall be completed, and until such time as all Loan Payments shall have been fully paid and the Note is no longer Outstanding, the City will not, under any circumstances, discontinue, abate or suspend any Loan Payments required to be made by it under this Section 4.1 when due, whether or not the Enterprise or any part thereof is operating or operable or has been completed, or whether or not the Enterprise is condemned, damaged, destroyed or seized or its use is suspended, interfered with, reduced or curtailed or terminated in whole or in part, and such payments shall not be subject to reduction whether by offset, counterclaim, defense, recoupment, abatement, suspension, deferment or otherwise and shall not be conditional upon the performance or nonperformance by any party of any agreement or covenant contained herein for any cause whatsoever. Section 4.2. Pledge of Net Revenues and Grant/Loan Proceeds, Revenue Fund. The City hereby irrevocably pledges all of the Net Revenues Grant/Loan Proceeds to the punctual payment of the Loan Payments and such Net Revenues and Grant / Loan Proceeds, except as otherwise permitted herein, shall not be used for any other purpose while the Note remains outstanding. This pledge shall constitute a first lien on the Net Revenues and Grant/Loan Proceeds for the payment of the Loan Payments. Section 4.3. Receipt and Deposit of Revenues. The City covenants and agrees that all Revenues, when and as received, will be received and held by the City in trust hereunder and will be deposited by the City with the Treasurer in the Revenue Fund, which the City hereby agrees to establish and maintain, and will be accounted for through and held in trust in the Revenue Fund; provided, that the City may withdraw such amounts in the Revenue Fund as may be necessary to make refunds for amounts paid in advance for services provided by the Enterprise, which such service was not thereafter made available or provided. All Net Revenues and Grant / Loan Proceeds,whether held by the City or deposited with the Treasurer, shall nevertheless be disbursed, allocated and applied solely to the uses and purposes hereinafter in this Article IV set forth, and shall be accounted for separately and apart from all other money,funds, accounts or other resources of the City. Section 4.4. Rates, Fees, and Charges. (a) The City will, at all times while the Loan remains outstanding, fix, prescribe and collect rates, fees and charges in connection with the Enterprise so as to yield Revenues at least sufficient, after making reasonable allowances for contingencies and errors in the estimates,to pay the following amounts in the order set forth below: (1) All Maintenance and Operation Costs of the Enterprise (including amounts reasonably required to be set aside in contingency reserves for Maintenance and Operation Costs of the Enterprise, the payment of which is not then immediately required); (2) The Debt Service payments and all other payments (including payments under reimbursement agreements) with respect to all Parity Obligations as they become due and payable; 24 CITY OF UKIAH WATER LOAN AGREEMENT -15- ATTACHMENT 2 (3) All amounts, if any, required to restore the balance in any reserve accounts established for Parity Obligations in accordance with the terms of such Parity Obligations, without preference or priority; and (4) All payments required to meet any other obligations of the City that are charges, liens, encumbrances upon, or which are otherwise payable from the Revenues during such Fiscal Year. (b) Furthermore, the City shall fix, prescribe, revise and collect rates, fees and charges for the services and facilities furnished by the Enterprise during each Fiscal Year which are sufficient to yield estimated Net Revenues as prescribed in the 2016 Indenture. (c) All Net Revenues remaining after paying all of the sums required to be paid hereunder by the Treasurer by the provisions of Sections 4.4 (a) and (b) hereof, or in connection with any Parity Obligation, may be withdrawn by the Treasurer for expenditure for any lawful purpose of the City. Section 4.5. Additional Parity Obligations. (a) So long as the Note is Outstanding, the City shall not issue or incur any obligations payable from Revenues or Net Revenues senior or superior to the payment of Debt Service on the Note. The City may, with the prior consent of the Lender (which will not unreasonably be withheld), at any time issue Parity Obligations payable from Net Revenues on a parity with Debt Service on the Note to provide financing or refinancing for the Enterprise in such principal amount as shall be determined by the City. The City may issue or incur any such Parity Obligations subject to the following specific conditions, which are hereby made conditions precedent to the issuance and delivery of such Parity Obligations: (1) No Event of Default shall have occurred and be continuing; (2) The Net Revenues (calculated without taking into account any amounts transferred into the Revenue Fund from the Rate Stabilization Fund), calculated in accordance with the 2016 Indenture. The provisions of subsection (2) of this Section shall not apply to any Parity Obligations if, and to the extent that (i) all of the proceeds of such Parity Obligations (other than proceeds applied to pay costs of issuing such Parity Obligations and to make the reserve fund deposit) shall be deposited in an irrevocable escrow held in cash or invested in Federal Securities for the purpose of paying the principal of and interest and premium(if any)on such outstanding Parity Obligations, and (ii) at the time of the incurring of such Parity Obligations, the City certifies in writing that maximum annual debt service on such Parity Obligations will not exceed Maximum Annual Debt Service on the outstanding Parity Obligations being refunded, and (iii) the final maturity of such Parity Obligations is not later than the final maturity of the Parity Obligations being refunded. 25 CITY OF UKIAH WATER LOAN AGREEMENT -16- ATTACHMENT 2 (b) The City may at any time execute contracts or issue bonds or other indebtedness payable from Net Revenues or the Revenue Fund payable on a subordinated basis to the payment of the Debt Service payments on Parity Obligations. Section 4.6. Covenant to Obtain Take-Out Financing. The City covenants to take all actions required to consummate the SRF Take-Out Financing and apply such proceeds to retire the Note at or prior to Maturity. The City further covenants that, to the extent that any portion of the Note remains Outstanding at Maturity, the City will use its best efforts initiate proceedings as necessary to authorize, sell, and issue obligations in an aggregate principal amount which is sufficient to pay the principal, interest any penalties on the Note at earliest possible opportunity. ARTICLE V REPRESENTATIONS, COVENANTS AND WARRANTIES Section 5.1. Compliance with Loan Agreement. The City will punctually pay the Loan Payments in strict conformity with the terms hereof, and will faithfully observe and perform all the agreements, conditions, covenants and terms contained herein required to be observed and performed by it, and will not terminate this Loan Agreement for any cause whatsoever, including, without limiting the generality of the foregoing, any acts or circumstances that may constitute failure of consideration, destruction of or damage to the Project, condemnation of the Project by any governmental entity, commercial frustration of purpose, any change in the tax or other laws of the United States of America or of the State of California or any political subdivision of either or any failure of the Lender to observe or perform any agreement, condition, covenant or term required to be observed and performed by it contained herein, whether express or implied, or any duty, liability or obligation arising out of or connected with this Loan Agreement. Section 5.2. Against Encumbrances. The City hereby covenants that there is no pledge of or lien on Net Revenues senior to the pledge and lien securing the Loan Payments. The City will not make any further pledge of or place any lien on the Net Revenues, provided that the City may at any time, or from time to time, pledge or encumber the Net Revenues in connection with the issuance or execution of Parity Obligations or other obligations permitted by Section 4.5 hereof, or subordinate to the pledge of Net Revenues herein. Section 5.3. Against Sale or Other Disposition of Property. The City will not sell, lease, encumber or otherwise dispose of the Enterprise or any part thereof in excess of one-half of one percent of the book value of the Enterprise in any Fiscal Year,unless a Treasurer certifies that such sale, lease, encumbrance or disposition will not materially adversely affect the operation of the Enterprise or the Net Revenues; provided however, any real or personal property which has become nonoperative or which is not needed for the efficient and proper operation of the Enterprise, or any material or equipment which has become worn out, may be sold or exchanged at not less than the fair market value thereof and the proceeds (if any) of such sale or exchange shall be deposited in the Revenue Fund. 26 CITY OF UKIAH WATER LOAN AGREEMENT -17- ATTACHMENT 2 The City will not enter into any agreement or lease which would impair the ability of the City to pay Loan Payments or which would otherwise materially impair the rights of the Lender or the operation of the Enterprise. Section 5.4. Against Competitive Facilities. The City will not, to the extent permitted by law, acquire, maintain or operate and will not, to the extent permitted by law and its current contractual rights and obligations and within the reasonable scope of its powers, permit any other public or private agency, corporation, district or political subdivision or any person whomsoever to acquire, maintain or operate within the City any utility system competitive with the Enterprise. Section 5.5. Tax Covenants. The City shall not take any action or permit to be taken any action within its control which would cause or which, with the passage of time if not cured would cause, the interest on the Note to become includable in gross income for federal income tax purposes. To that end, the City hereby makes the following specific covenants: (a) The City hereby covenants that it shall not make or permit any use of the proceeds of the Note that may cause the Note to be"arbitrage bonds"within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended. (b) The City covenants that the proceeds of the Note will not be used as to cause the proceeds on the Note to satisfy the private business tests of Section 141(b) of the Code or the private loan financing test of Section 141(c) of the Code. (c) The City covenants not to take any action or permit or suffer any action to be taken if the result of the same would be to cause the Note to be "federally guaranteed" within the meaning of Section 149(b) of the Code. Section 5.6. Prompt Acquisition. The City will complete the Project with all practicable dispatch and in an expeditious manner and in conformity with law so as to complete the same as soon as possible. Section 5.7. Maintenance and Operation of the Enterprise. The City will maintain and preserve the Enterprise in good repair and working order at all times and will operate the Enterprise in an efficient and economical manner and will pay all Maintenance and Operation Costs of the Enterprise as they become due and payable. Section 5.8. Payment of Claims. The City will pay and discharge any and all lawful claims for labor, materials or supplies which, if unpaid, might become a lien on the Net Revenues or any part thereof or on any funds in the control of the City prior or superior to the lien of the Loan Payments or which might impair the security of the Loan Payments. Section 5.9. Insurance. (a) The City will procure and maintain insurance on the Enterprise with commercial insurers or through participation in a j oint powers insurance authority, in such amounts,with such deductibles and against such risks(including accident to or destruction of the Enterprise) as are usually insurable in connection with similar enterprises. 27 CITY OF UKIAH WATER LOAN AGREEMENT -18- ATTACHMENT 2 In the event of any damage to or destruction of the Enterprise caused by the perils covered by such insurance, the proceeds of such insurance shall be applied either (i) to the repair, reconstruction or replacement of the damaged or destroyed portion of the Enterprise or, (ii) if the repair, reconstruction or replacement of the damaged or destroyed portion of the Enterprise is not essential to the efficient operation of the Enterprise and the maintenance of Net Revenues, to prepay the Note and any outstanding Parity Obligations. The City shall cause such repair, reconstruction or replacement to begin promptly after such damage or destruction shall occur and to continue and to be properly completed as expeditiously as possible, and shall pay out of the proceeds of such insurance all costs and expenses in connection with such repair, reconstruction or replacement so that the same shall be completed and the Enterprise shall be free and clear of all liens and claims. If the proceeds received by reason of any such loss shall exceed the costs of such repair, reconstruction or replacement, the excess shall be applied to the prepayment of Loan Payments as provided in Article VII. Alternatively, if the proceeds of such insurance are sufficient to enable the City to retire all outstanding Parity Obligations and the Note and all other amounts due hereunder, the City may elect not to repair, reconstruct or replace the damaged or destroyed portion of the Enterprise, and thereupon such proceeds shall be applied to the prepayment of the Loan Payments as provided in Article VII and to the payment of all other amounts due hereunder, and as otherwise required by the documents pursuant to which such Parity Obligations were issued. (b) The City will procure and maintain public liability insurance covering claims against the City for bodily injury or death, or damage to property, occasioned by reason of the ownership or operation of the Enterprise, such insurance to afford protection in such amounts and against such risks as are usually covered in connection with similar enterprises. (c) The City will procure and maintain workers' compensation insurance against liability for compensation under the Workers' Compensation Insurance and Safety Act of California, or any act hereafter enacted as an amendment or supplement or in lieu thereof, such insurance to cover all persons employed in connection with the Enterprise. (d) All policies of insurance required to be maintained herein shall provide that the Lender shall be given thirty (30) days' written notice of any intended cancellation thereof or reduction of coverage provided thereby, provided, however, the Lender shall not be responsible for the sufficiency of any insurance herein required. Each insurance policy or rider shall name the Lender as loss payee. (e) The City shall pay or cause to be paid when due the premiums for all insurance policies required hereby. Section 5.10. Books and Accounts; Financial Statements. (a) The City will keep proper books of record and accounts of the Enterprise, separate from all other records and accounts of the City, in which complete and correct entries shall be made of all transactions relating to the Enterprise. Such books of record and accounts shall at all times during business hours be subject to the inspection of the Lender or its representatives authorized in writing. 28 CITY OF UKIAH WATER LOAN AGREEMENT -19- ATTACHMENT 2 (b) The City will prepare and file with the Lender annually within two hundred seventy (270) days after the close of each Fiscal Year an audited financial statement for the City (prepared in accordance with Generally Accepted Accounting Principles) for the preceding Fiscal Year, together with an accountant's report thereon and along with a certificate of the City to the effect that no Event of Default has occurred, or if an Event of Default has occurred, specifying the nature thereof and,if the City has a right to cure pursuant to Article VI hereof, stating in reasonable detail the measures, if any, being undertaken by the City to cure such Event of Default. (c) Within thirty (30) days of the end of each Fiscal Year, the City will provide the Lender with a copy of its annual budget and any interim updates or modifications to such budget. The City hereby agrees to provide the Lender with such other information as may be reasonably requested by the Lender. Section 5.11. Protection of Security and Rights of Lender. The City will preserve and protect the security and the rights of the Lender to the Loan Payments hereunder and will warrant and defend such rights against all claims and demands of all persons. Section 5.12. Payment of Taxes and Compliance with Governmental Regulations. The City will pay and discharge all taxes, assessments and other governmental charges, if any, which may hereafter be lawfully imposed upon the Enterprise or any part thereof or upon the Revenues when the same shall become due. The City will duly observe and conform with all valid regulations and requirements of any governmental authority relative to the operation of the Enterprise or any part thereof, but the City shall not be required to comply with any regulations or requirements so long as the validity or application thereof shall be contested in good faith. Section 5.13. Operation of Enterprise; Collection of Rates and Charges. The City will continue to operate the Enterprise and shall have in effect at all times, except as otherwise provided by law, rules and regulations requiring all users of the Enterprise provided by the City that is provided or made available to pay the rates,fees and charges applicable to the Enterprise provided or made available to such users, and providing for the billing thereof and for a due date and a delinquency date for each bill. In each case where such bill remains unpaid in whole or in part after such bill becomes delinquent, the City, in accordance with law, may refuse to provide or make available the services provided by the Enterprise to such premises until all delinquent rates, fees and charges and penalties have been paid in full. Except in connection with the receipt of federal or State funding, or as required by law or as a condition to the acquisition or operation of the Project or Enterprise, the City will not permit any part of the Enterprise, or any facility thereof, to be used, or taken advantage of, free of charge by any person, firm or corporation, or by any public agency (including the United States of America, the State of California and any public corporation, political subdivision, city, county, district or agency of any thereof), excepting only that the City may without charge use the services and facilities of the Enterprise. 29 CITY OF UKIAH WATER LOAN AGREEMENT -20- ATTACHMENT 2 Section 5.14. Eminent Domain Proceeds. If all or any part of the Enterprise shall be taken by eminent domain proceedings, the Net Proceeds thereof shall be applied as follows: (a) If (1) the City prepares a report showing (i) the estimated loss of annual Net Revenues, if any, suffered or to be suffered by the City by reason of such eminent domain proceedings, (ii) a general description of the additions, betterments, extensions or improvements to the Enterprise proposed to be acquired by the City from any Net Proceeds, and (iii) an estimate of the additional annual Net Revenues to be derived from such additions, betterments, extensions or improvements, and (2) on the basis of such certificate, the City determines that the estimated additional annual Net Revenues will sufficiently offset the estimated loss of annual Net Revenues resulting from such eminent domain proceedings so that the ability of the City to meet its obligations hereunder will not be substantially impaired (which determination shall be final and conclusive); then the City shall promptly proceed with the acquisition of such additions, betterments, extensions or improvements substantially in accordance with such report and such Net Proceeds shall be applied for the payment of the costs of such acquisition, and any balance of such Net Proceeds not required by the City for such purpose shall be applied to prepay the Loan Payments pursuant to Article VII hereof, and any Parity Obligations, on a pro rata basis in the manner provided herein and in the instruments authorizing such Parity Obligations. (b) If the foregoing conditions are not met, then such Net Proceeds shall be applied to the prepayment of Loan Payments as provided in Article VII hereof. Section 5.15. Further Assurances. The City will adopt, deliver, execute and make any and all further assurances, instruments and resolutions as may be reasonably necessary or proper to carry out the intention or to facilitate the performance hereof and for the better assuring and confirming unto the Lender of the rights and benefits provided to it herein. Section 5.16. Release and Indemnification Covenants. The City shall and hereby agrees to indemnify and save the Lender, its officers, directors, agents, employees, successors or assigns harmless from and against all claims, losses and damages, including legal fees and expenses, arising out of(i) the use, maintenance, condition or management of, or from any work or thing done on,the Proj ect by the City, (ii)any breach or default on the part of the City in the performance of any of the City's obligations under the Loan Agreement, (iii) any act of negligence of the City or of any of its contractors, servants, employees or licensees with respect to the Project, (iv) any act of negligence of any assignee or sublessee of the City, or of any agents, contractors, servants, employees or licensees of the assignee or sublessee of the City with respect to the Project, or (v) the construction of the Project or authorization of payment of the Project Costs, to the extent permitted by law. The City further covenants and agrees to indemnify and save the Lender harmless against any claim, loss, expense, advance, and liabilities which they may incur arising out of or in the exercise and performance of their powers and duties hereunder, including the costs and expenses (including attorneys fees and disbursements) of defending against any claim of liability or enforcing any remedies, and which are not due to its negligence or willful misconduct. The City further covenants and agrees to advance to the Lender the amounts requested as the costs and expenses of such defense. Any and all special obligations of the City under this Section shall be 30 CITY OF UKIAH WATER LOAN AGREEMENT -21- ATTACHMENT 2 and remain valid and binding special obligations of the City notwithstanding the payment in full of the Loan Payments and the termination of this Loan Agreement. Section 5.17. Notices. During the Term of this Loan Agreement, the City shall provide to the Lender: (a) immediate notice by telephone, promptly confirmed in writing, of any event, action or failure to take any action which constitutes an Event of Default under this Loan Agreement, together with a detailed statement by an Authorized Representative of the steps being taken by the City to cure the effect of such Event of Default. (b) within ten (10) days of knowledge by the City written notice of any Material Litigation or Material Adverse Effect, or any investigation, inquiry or similar proceeding by any Governmental Authority. (c)with reasonable promptness, such other information respecting the City, and the operations, affairs and financial condition of the City as the Lender may from time to time reasonably request. Section 5.18. Amendment of Loan Agreement. This Loan Agreement may be amended with the prior written consent of the Lender (at the Lender's sole discretion) provided such amendment does not, in the Lender's sole judgment, materially adversely affect the Lender. ARTICLE VI EVENTS OF DEFAULT AND REMEDIES Section 6.1.Events of Default Defined. Any one or more of the following events constitutes an Event of Default hereunder: (a) Failure by the City to pay any Loan Payment or other payment required to be paid hereunder at the time specified herein. (b) Failure by the City to observe and perform any covenant, condition or agreement on its part to be observed or performed hereunder, other than as referred to in the preceding clause (a) of this Section, and other than the covenant of the City to provide the Lender with a copy of its annual budget and any interim updates or modifications to such budget as required by Section 5.10 hereof, for a period of 30 days after written notice specifying such failure and requesting that it be remedied has been given to the City by the Lender. However, if in the reasonable opinion of the City the failure stated in the notice can be corrected, but not within such 30-day period,the Lender shall not unreasonably withhold their consent to an extension of such time (for a period not to exceed 60 days) if corrective action is instituted by the City within such 30-day period and diligently pursued until the default is corrected. (c) The filing by the City of a voluntary petition in bankruptcy, or failure by the City promptly to lift any execution, garnishment or attachment, or adjudication of the City as a 31 CITY OF UKIAH WATER LOAN AGREEMENT -22- ATTACHMENT 2 bankrupt, or assignment by the City for the benefit of creditors, or the entry by the City into an agreement of composition with creditors, or the approval by a court of competent jurisdiction of a petition applicable to the City in any proceedings instituted under the provisions of the Federal Bankruptcy Code, as amended, or under any similar federal or State act now existing or which may hereafter be enacted. (d) Any statement, representation or warranty of a material nature made by the City in or pursuant to this Loan Agreement or its execution, delivery or performance shall have been false, incorrect, misleading or breached in any material respect on the date when made. (e) Any default occurs under any other agreement for borrowing money, lease financing of property or otherwise receiving credit under which the City is an obligor, if such default (i) arises under any other agreement for borrowing money, lease financing of property or provision of credit provided by the Lender or any affiliate of the Lender, or (ii) arises under any obligation under which there is outstanding, owing or committed an aggregated amount in excess of$500,000. (f) Any court of competent jurisdiction shall find or rule that this Loan Agreement is not valid or binding against the City. (g) Upon a determination that the interest portion of the Loan Payments is not excludable from taxation for federal income tax purposes. Section 6.2. Remedies on Default. Whenever any Event of Default has happened and is continuing, then and in each and every such case during the continuance of such Event of Default the Lender may, by notice in writing to the City declare the principal amount of the unpaid Loan Payments, and the accrued interest thereon to be due and payable immediately, and upon any such declaration the same shall become immediately due and payable, anything contained herein to the contrary notwithstanding, and the Default Rate shall apply. This provision, however, is subject to the condition that, except with respect to an Event of Default under subsection (c) above, if at any time after such principal amount of the unpaid Loan Payments and the accrued interest thereon shall have been so declared due and payable and before the acceleration date or the date of any judgment or decree for the payment of the money due shall have been obtained or entered, the City shall deposit with the Lender a sum sufficient to pay such unpaid principal amount of the Loan Payments due prior to such date and the accrued interest thereon, with any interest due on such overdue installments, and the reasonable expenses of the Lender, and any and all other defaults known to the Lender (other than in the payment of such principal amount of the unpaid Loan Payments and the accrued interest thereon due and payable solely by reason of such declaration)shall have been made good or cured to the satisfaction of the Lender or provision deemed by the Lender to be adequate shall have been made therefor, then and in every such case the Lender may rescind and annul such declaration and its consequences; but no such rescission and annulment shall extend to or shall affect any subsequent default or shall impair or exhaust any right or power consequent thereon. 32 CITY OF UKIAH WATER LOAN AGREEMENT -23- ATTACHMENT 2 Section 6.3. Other Remedies of the Lender. The Lender may-- (a) by mandamus or other action or proceeding or suit at law or in equity enforce its rights against the City, or any board member, officer or employee thereof, and compel the City or any such board member, officer or employee to perform and carry out its or his duties under applicable law and the agreements and covenants contained herein required to be performed by it or him; (b) by suit in equity enjoin any acts or things which are unlawful or violate the rights of the Lender; (c) by suit in equity upon the happening of an Event of Default require the City and its board members, officers and employees to account as the trustee of an express trust; (d) by suit in equity,to seek the appointment of a receiver or other third party to operate the Enterprise and collect the Revenues; or (e) immediately terminate the obligation, if any, of the Lender to make any further Advances hereunder. Section 6.4. No Remedy Exclusive. No remedy herein conferred upon or reserved to the Lender is intended to be exclusive and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Loan Agreement or now or hereafter existing at law or in equity. No delay or omission to exercise any right or power accruing upon the occurrence of any Event of Default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. In order to entitle the Lender to exercise any remedy reserved to it in this Article VI it shall not be necessary to give any notice, other than such notice as may be required in this Article VI or by law. Section 6.5. Agreement to Pay Attorneys' Fees and Expenses. If any party to this Loan Agreement defaults under any of the provisions hereof and the non-defaulting party should employ attorneys (including in-house legal counsel) or incur other expenses for the collection of moneys or the enforcement or performance or observance of any obligation or agreement on the part of the defaulting party herein contained, the defaulting party agrees that it will on demand therefor pay to the non-defaulting party the reasonable fees of such attorneys (including allocable costs and expenses of in-house legal counsel, if any) and such other expenses so incurred by the non- defaulting party. Section 6.6. No Additional Waiver Implied by One Waiver. If any agreement contained in this Loan Agreement is breached by either party and thereafter waived by the other party, such waiver is limited to the particular breach so waived and will not be deemed to waive any other breach hereunder. 33 CITY OF UKIAH WATER LOAN AGREEMENT -24- ATTACHMENT 2 ARTICLE VII PREPAYMENT OF LOAN PAYMENTS Section 7.1. Optional Prepayment. The City may prepay, on any date on or after November 2018, all or any portion of the Outstanding principal amount of the Note, at a prepayment amount equal to the principal amount of the Note to be prepaid, together accrued interest to the date fixed for prepayment, without premium. Section 7.2. Mandatory Prepayment From Net Proceeds of Insurance or Eminent Domain. The City shall be obligated to prepay the unpaid principal amount of the Note in whole or in part in such order of prepayment as shall be selected by the City on any date,together with any accrued and unpaid interest, a prepayment premium, if applicable, and any other costs related to such prepayment, from and to the extent of any proceeds of insurance award or condemnation award to be used for such purpose under Sections 5.9 or 5.14. The City and the Lender hereby agree that such proceeds, to the extent remaining after payment of any delinquent Loan Payments, shall be credited towards the City's obligations under this Section 7.2. ARTICLE VIII COVENANTS, REPRESENTATIONS AND WARRANTIES Section 8.1. Covenants, Representations and Warranties of the City. The City makes the following covenants, representations and warranties to the Lender as of the date of the execution and delivery of this Loan Agreement: (a)Due Organization and Existence. The City is a municipal corporation and general law city, organized and existing under and by virtue of the laws of the State, has full legal right, power and authority under the laws of the State to enter into the this Loan Agreement and to carry out and consummate all transactions on its part contemplated hereby and thereby, and by proper action the City has duly authorized the execution and delivery by the City of this Loan Agreement. (b)Due Execution. The representative of the City executing this Loan Agreement has been fully authorized to execute the same by Resolution of the City Counsel of the City. (c) Valid, Binding and Enforceable Obligations. This Loan Agreement has been duly authorized, executed and delivered by the City and along with the Note constitutes the legal, valid and binding agreement of the City enforceable against the City in accordance with its terms. (d)No Conflicts. The execution and delivery of this Loan Agreement, the consummation of the transactions therein contemplated and the fulfillment of or compliance with the terms and conditions hereof, do not and will not conflict with or constitute a material violation or breach of or default (with due notice or the passage of time or both) under any applicable law or administrative rule or regulation, or any applicable court or administrative decree or order, or any indenture, mortgage, deed of trust, lease, contract or other agreement or instrument to which the 34 CITY OF UKIAH WATER LOAN AGREEMENT -25- ATTACHMENT 2 City is a party or by which it or its properties are otherwise subject or bound, or result in the creation or imposition of any prohibited lien, charge or encumbrance of any nature whatsoever upon any of the property or assets of the City,which conflict,violation,breach, default,lien, charge or encumbrance would have consequences that would materially and adversely affect the consummation of the transactions contemplated by this Loan Agreement or the financial condition, assets, properties or operations of the City. (e) Consents and Approvals. No consent or approval of any trustee or holder of any indebtedness of the City or of the voters of the City, and no consent, permission, authorization, order or license of, or filing or registration with, any Governmental Authority is necessary in connection with the execution and delivery of this Loan Agreement, or the consummation of any transaction therein and herein contemplated, except as have been obtained or made and as are in full force and effect. (f) No Litigation. To the best knowledge of the City, there is no action, suit, proceeding, inquiry or investigation before or by any court or federal, state, municipal or other Governmental Authority pending and notice of which has been served on the City or, to the knowledge of the City after reasonable investigation,threatened against or affecting the City or the assets,properties or operations of the City which, if determined adversely to the City or its interests, would have a material and adverse effect upon the consummation of the transactions contemplated by or the validity of this Loan Agreement or upon the financial condition, assets, properties or operations of the City, and the City is not in default with respect to any order or decree of any court or any order, regulation or demand of any federal, state, municipal or other Governmental Authority, which default might have consequences that would materially and adversely affect the consummation of the transactions contemplated by this Loan Agreement, or the financial condition, assets,properties or operations of the City. (g) Sufficient Funds. The City reasonably believes that sufficient funds can be obtained to make all Loan Payments and all other amounts required to be paid pursuant to this Loan Agreement. (h) No Defaults. The City has never non-appropriated or materially defaulted under any of its payment or performance obligations or covenants, either under any financing lease of the same general nature as this Loan Agreement, or under any of its bonds, notes, or other debt obligations. (i) Change in Financial Condition. The City has experienced no material change in its financial condition since June 30, 2017. 0) Financial Statements. The statement of financial position of the City as of June 30, 2017, and the related statement of activities and statement of cash flows and changes in financial position for the year then ended and the auditors' reports with respect thereto, copies of which have heretofore been furnished to the Lender, are complete and correct and fairly present the financial condition, changes in financial position and results of operations of the City at such date and for such period, and were prepared in accordance with generally accepted accounting 35 CITY OF UKIAH WATER LOAN AGREEMENT -26- ATTACHMENT 2 principles. Since the period of such statements, there has been no (i) change which would have a Material Adverse Effect, and (ii) no material increase in the indebtedness of the City. (k)No Material Adverse Change. Since the most current date of the information, financial or otherwise, supplied by the City to the Lender: (i) There has been no change in the assets, liabilities, financial position or results of operations of the City which might reasonably be anticipated to cause a Material Adverse Effect. (ii) The City has not incurred any obligations or liabilities which might reasonably be anticipated to cause a Material Adverse Effect. (iii)The City has not(A)incurred any material indebtedness on, or lease obligations payable from, its general fund, other than the Loan Payments, and trade accounts payable arising in the ordinary course of the City's business and not past due, or(B)guaranteed the indebtedness of any other person. (1) Accuracy of Information. All information, reports and other papers and data furnished by the City to the Lender were, at the time the same were so furnished, complete and accurate in all material respects and insofar as necessary to give the Lender a true and accurate knowledge of the subject matter and were provided in expectation of the Lender's reliance thereon in entering into the transactions contemplated by this Loan Agreement. No fact is known to the City which has had or, so far as the City can now reasonably foresee,may in the future have a Material Adverse Effect, which has not been set forth in the financial statements previously furnished to the Lender or in other such information, reports, papers and data or otherwise disclosed in writing to the Lender prior to the Closing Date. Any financial, budget and other projections furnished to the Lender by the City or its or their agents were prepared in good faith on the basis of the assumptions stated therein,which assumptions were fair and reasonable in light of the conditions existing at the time of delivery of such financial, budget or other projections, and represented, and as of the date of this representation, represent the City's best estimate of its future financial performance. No document furnished nor any representation,warranty or other written statement made to the Lender in connection with the negotiation, preparation or execution of this Loan Agreement contains or will contain any untrue statement of a material fact or omits or will omit to state (as of the date made or furnished) any material fact necessary in order to make the statements contained herein or therein, in light of the circumstances under which they were or will be made, not misleading. Section 8.2. Covenants, Representations and Warranties of the Lender. The Lender makes the following covenants, representations and warranties to the City as of the date of the execution and delivery of this Loan Agreement: (a) Due Organization and Existence. The Lender is a corporation duly organized and existing under the laws of Oregon, has full legal right, power and authority to enter into this Loan Agreement and to carry out and consummate all transactions on its part contemplated hereby, and by proper action the Lender has duly authorized the execution and delivery by the Lender of this Loan Agreement. 36 CITY OF UKIAH WATER LOAN AGREEMENT -27- ATTACHMENT 2 (b) Valid, Binding and Enforceable Obligations. This Loan Agreement has been duly authorized, executed and delivered by the Lender and constitutes the legal, valid and binding agreement of the Lender, enforceable against the Lender in accordance with its terms. Section 8.3. Closing Conditions. The Lender has entered into this Loan Agreement in reliance upon the representations and warranties of the City contained in this Loan Agreement and to be contained in the documents and instruments to be delivered on the Closing Date and upon the performance by the City of the obligations of the City pursuant to this Loan Agreement at or prior to the Closing Date. Accordingly, the obligation of Lender to consummate the Loan and execute this Loan Agreement is subject to the fulfillment to the reasonable satisfaction of the Lender of the following conditions: (a) On the Closing Date, the Resolution and this Loan Agreement shall be in full force and effect and shall not have been amended, modified or supplemented, except as may have been agreed to in writing by the Lender. (b) On the Closing Date, the City will have adopted and there will be in full force and effect such resolutions as in the opinion of Bond Counsel and counsel to the Lender shall be necessary in connection with the transactions contemplated by this Loan Agreement, and all necessary action of the City relating to the issuance of the Loan will have been taken, will be in full force and effect and will not have been amended, modified or supplemented, except as may have been agreed to in writing by the Lender. (c) At or prior to the Closing Date, the Lender will have received the following documents: (i) the approving opinions, dated the Closing Date and addressed to the Lender, of Bond Counsel in form and content satisfactory to the Lender and its counsel, (I) addressing the tax-exempt status of the interest on the Note, and (II) the Loan Agreement has been duly authorized, executed and delivered by the City and are legal, valid and binding obligations of the City, enforceable in accordance with its terms subject to customary exceptions for bankruptcy and judicial discretion; (ii) a certificate or certificates, dated the date of the Closing and signed on behalf of the City by an Authorized Representative,to the effect that(I)the representations and warranties contained in this Loan Agreement are true and correct in all material respects on and as of the date of the Closing with the same effect as if made on the Closing Date; (II)no litigation of any nature is then pending or,to his or her knowledge,threatened, seeking to restrain or enjoin the issuance and delivery of the Loan Agreement or the Note or the levy or collection of revenues to pay the principal thereof and interest thereon, questioning the proceedings and authority by which such pledge is made, affecting the validity of the Loan Agreement or the Note or contesting the existence or boundaries of the City or the title of the present officers to their respective offices; (III) no authority or proceedings for the issuance of the Note has been repealed, revoked or rescinded and no petition or petitions to revoke or alter the authorization to issue the Note has been filed 37 CITY OF UKIAH WATER LOAN AGREEMENT -28- ATTACHMENT 2 with or received by the City; and (IV) the City has complied with all the agreements and covenants and satisfied all the conditions on its part to be performed or satisfied at or prior to, and to the extent possible before, the Closing Date; (iii) an opinion issued by the City Attorney on the date of delivery of the Note, to the effect that(i)the City is a municipal corporation and general law city duly organized and existing under the laws of the State of California; (ii) the Loan Agreement and the corresponding Note was duly approved at a meeting of the Council that was called and held pursuant to law and with all public notice required by law and at which a quorum was present and acting throughout; (iii) there is no action, suit, proceeding or investigation at law or in equity before or by any court, public board or body, pending or, to the best knowledge of such counsel after reasonable investigation, threatened against or affecting the City, to restrain or enjoin the execution and delivery of this Loan Agreement or the Note, or in any way contesting or affecting the validity of this Loan Agreement or the Note; and (iv) the adoption of this Loan Agreement and compliance by the City with the provisions hereof, under the circumstances contemplated hereby, do not and will not constitute on the part of the City a breach or default under any agreement or other instrument to which the City is a party or by which it is bound (that are known to the City Attorney) or any existing law, regulation, court order or consent decree to which the City is subject; (iv) a certified copy of the Resolution; (v) the items required by the Resolution as conditions for execution and delivery of the Loan Agreement or the Note; (vi) a non-arbitrage tax certificate of the City,in form and substance satisfactory to Bond Counsel; (vii) the filing copy of the Information Return Form 8038-G; and (viii) such additional legal opinions, certificates, instruments and other documents as the Lender or its counsel may reasonably request to evidence the truth and accuracy, as of the date of this Loan Agreement and as of the Closing Date, of the representations,warranties, agreements and covenants of the City contained herein and the due performance or satisfaction by the City at or prior to the Closing Date of all agreements then to be performed and all conditions then to be satisfied by the City. 38 CITY OF UKIAH WATER LOAN AGREEMENT -29- ATTACHMENT 2 ARTICLE IX MISCELLANEOUS Section 9.1. Notices. Any notice, request, complaint, demand or other communication under this Loan Agreement shall be given by first class mail or personal delivery to the party entitled thereto at its address set forth below, or by facsimile transmission or other form of telecommunication, at its number set forth below. Notice shall be effective either (a) upon transmission by facsimile transmission or other form of telecommunication, (b) 48 hours after deposit in the United States of America first class mail, postage prepaid, or (c) in the case of personal delivery to any person, upon actual receipt. The City and the Lender may, by written notice to the other parties, from time to time modify the address or number to which communications are to be given hereunder. If to the City: City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Phone: Fax: Attention: City Manager If to the Lender: Umpqua Bank 2998 Douglas Boulevard, Suite 100 Roseville, California 95661 Attention: Phone: Fax: Section 9.2. Binding Effect. This Loan Agreement inures to the benefit of and is binding upon the Lender, the City and their respective successors and assigns. Section 9.3. Severability. If any provision of this Loan Agreement is held invalid or unenforceable by any court of competent jurisdiction, such holding will not invalidate or render unenforceable any other provision hereof. Section 9.4. Net-Net-Net Contract. This Loan Agreement is a "net-net-net contract" and the City hereby agrees that the Loan Payments are an absolute net return to the Lender, free and clear of any expenses, charges or set-offs whatsoever. Section 9.5. Further Assurances and Corrective Instruments. The Lender and the City agree that they will, from time to time, execute, acknowledge and deliver, or cause to be executed, acknowledged and delivered, such supplements hereto and such further instruments as may reasonably be required for correcting any inadequate or incorrect description of the Property hereby leased or intended so to be or for carrying out the expressed intention of this Loan Agreement. 39 CITY OF UKIAH WATER LOAN AGREEMENT -30- ATTACHMENT 2 Section 9.6. Waiver of Personal Liability. No member, officer, agent or employee of the City or the Lender shall be individually or personally liable for the payment of Loan Payments; but nothing herein contained shall relieve any such member, officer, agent or employee from the performance of any official duly provided by law. Section 9.7. Execution in Counterparts. This Loan Agreement may be executed in several counterparts, each of which is an original and all of which constitutes one and the same instrument. Section 9.8. Applicable Law. This Loan Agreement is governed by and construed in accordance with the laws of the State. Section 9.9. Captions. The captions or headings in this Loan Agreement are for convenience only and in no way define, limit or describe the scope or intent of any provisions or section of this Loan Agreement. IN WITNESS WHEREOF, the Lender and the City have caused this Loan Agreement to be executed in their respective names by their duly authorized officers, all as of the date first above written. UMPQUA BANK, an Oregon State Chartered Bank By: Authorized Representative CITY OF UKIAH By: City Manager 40 CITY OF UKIAH WATER LOAN AGREEMENT -31- ATTACHMENT 2 EXHIBIT A FORM OF NOTE No. R-1 $ .00 UNITED STATES OF AMERICA STATE OF CALIFORNIA CITY OF UKIAH SERIES 2018 WATER REVENUE GRANT AND LOAN ANTICIPATION NOTE (RECYCLED WATER PIPELINE PROJECT) INTEREST RATE: % CLOSING DATE: October , 2018 MATURITY DATE: October , 2019 REGISTERED OWNER: UMPQUA BANK, an Oregon State Chartered Bank PRINCIPAL AMOUNT: MILLION HUNDRED AND THOUSAND DOLLARS & 00/100 The City of Ukiah(the"City")for value received, hereby promises to pay to the registered owner named above, or registered assigns (the "Owner"), on the Maturity Date set forth above, unless prepaid prior thereto as hereinafter provided, the principal amount set forth above, and to pay interest on such principal amount from the Closing Date set forth above, or from the most recent Loan Payment Date(as hereinafter defined)to which interest has been paid or duly provided for. Interest on the unpaid principal balance of this Note shall be payable semiannually on each April and October , commencing April _, 2019 (each, a "Loan Payment Date"), at the interest rate set forth above, until the principal amount hereof is paid in full or made provision for such payment has been made;provided, however, that if at the time of authentication of this Note, interest is in default on this Note, this Note shall bear interest from the Loan Payment Date to which interest has previously been paid or made available for payment; and provided further, that interest shall be calculated at the Default Rate under the circumstances set forth in Section 3.2 of the Loan Agreement(defined below), and at the Taxable Rate if an Event of Taxability occurs. This Note evidences the obligations of the City under a Loan Agreement dated as of October 1, 2018 (the "Loan Agreement"), between the City and Umpqua Bank, an Oregon State Chartered Bank, as lender (the "Lender"), under which the Lender has made a loan (the "Loan") to the City for the purpose of providing funds for the City to pay Project Costs (as defined in the Loan Agreement). The City is authorized to enter into the Loan Agreement and to issue this Note in the aggregate principal amount of $ under a resolution adopted by the City on September 19, 2018 (the "Resolution"). Reference is made to the Loan Agreement for the complete provisions thereof, and by acceptance hereof the registered owner of this Note assents to said terms and conditions. 41 CITY OF UKIAH WATER LOAN AGREEMENT A-1 ATTACHMENT 2 Pursuant to Resolution and the Loan Agreement, the principal of and interest on this Note is payable from Net Revenues and Grant/Loan Proceeds (as defined in the Loan Agreement), and funds held under the Loan Agreement. The City has agreed in the Loan Agreement to collect Net Revenues and Grant / Loan Proceeds sufficient to pay the payments on the Loan and the Note when due. The Note is subject to prepayment on any date commencing November_, 2018, from any funds of the City, in whole or in part, at a prepayment price equal to the principal amount of the Note to be prepaid,together with accrued interest thereon to the date fixed for prepayment,without premium. The City shall be obligated to prepay the unpaid principal amount of the Note in whole or in part in such order of prepayment as shall be selected by the City on any date, together with any accrued and unpaid interest, a prepayment premium, if applicable, and any other costs related to such prepayment, from and to the extent of any proceeds of insurance award or condemnation award to be used for such purpose under the Loan Agreement. In the event this Note is prepaid in part but not in whole, the principal amount to be prepaid shall be allocated among the respective principal payment dates on a pro rata basis. This Note shall be registered in the name of the Owner hereof, as to both principal and interest. Each registration and transfer of registration of this Note shall be entered by the City in books kept by it for this purpose and authenticated by its manual signature upon the certificate of authentication endorsed hereon. The Loan Agreement and the rights and obligations of the City thereunder may be modified or amended asset forth therein. The principal of this Note is subject to acceleration upon a default under the Loan Agreement. The Registered Owner may assign its rights hereunder, and may transfer this Note, subject to the requirements of Section 3.4 of the Loan Agreement, but only upon surrender of the Note to the City for cancellation, accompanied by delivery of a duly written instrument of transfer in a form acceptable to the City. Proof of the execution of any such transfer, and of the holding and ownership of Note shall be sufficient for any purpose hereof(except as otherwise herein provided), if made in the form of the Assignment attached to this Note. Whenever this Note shall be surrendered for transfer, the City shall execute, authenticate and deliver a new Note to the transferee upon satisfaction of the requirements of Section 3.4 of the Loan Agreement. IT IS HEREBY CERTIFIED, RECITED AND DECLARED by the City that all acts, conditions and things required by law to exist, happen and be performed precedent to and in the issuance of this Note have existed, happened and been performed in due time, form and manner as required by law, and that the amount of this Note, together with all other indebtedness of the City, does not exceed any debt limit prescribed by the laws or Constitution of the State of California. 42 CITY OF UKIAH WATER LOAN AGREEMENT A-2 ATTACHMENT 2 IN WITNESS WHEREOF, the City has caused this Note to be dated the Closing Date shown first above, to be signed by the manual signature of its [Finance Director] [City Manager], and attested to by the manual signature of its City Clerk, and has caused this Note to be dated as of the dated date set forth above. CITY OF UKIAH By: ATTEST: By: City Clerk 43 CITY OF UKIAH WATER LOAN AGREEMENT A-3 ATTACHMENT 2 ASSIGNMENT For value received, and in strict accordance with the terms of the Loan Agreement, including Sections 2.5 and 3.4 thereof, the undersigned does hereby sell, assign and transfer unto the within Note, and does hereby irrevocably constitute and appoint attorney to transfer such Note on the register of the City, with full power of substitution in the premises. Dated: Signature: Note: The signature(s) to this Assignment must correspond with the name(s) as written on the face of the within Note in every particular, without alteration or enlargement or any change whatsoever. 44 CITY OF UKIAH WATER LOAN AGREEMENT A-4 ATTACHMENT 2 APPENDIX A TO NOTE REGISTER OF PREPAYMENTS IN ADVANCE OF MATURITY* The Record of prepayments in advance of maturity on the registered Note shall be substantially as follows: Amount Date *This Register of Prepayments may be executed in several counterparts, each of which is an original and all of which constitutes one and the same instrument. 45 CITY OF UKIAH WATER LOAN AGREEMENT A-5 ATTACHMENT 2 APPENDIX B TO NOTE SCHEDULE OF LOAN PAYMENTS Principal of and interest on the Loan Agreement and the Note shall be payable in installments on the dates, and in the amounts, as set forth in the following schedule*: SCHEDULE NO. 1 Dated: October , 2018 Loan Interest Principal Total Loan Payment Date Component Component Payment 04/_/2019 09/_/2019 Totals *Upon each Prepayment, the City shall provide a sequentially revised Schedule of Loan Payments to the Lender. 46 CITY OF UKIAH WATER LOAN AGREEMENT A-6 ATTACHMENT 2 EXHIBIT B COMPONENTS OF THE PROJECT* The Project generally consists of the following: *The Project Components,and the corresponding estimated costs,listed in this Appendix B are preliminary estimates,and are subject to change in the discretion of the City in accordance with Section 3.3 of the Loan Agreement. 47 CITY OF UKIAH WATER LOAN AGREEMENT B-1 Agenda Item No.: 13b MEETING DATE/TIME: 9/19/2018 PEAK ITEM NO: COU-324-2017 City of Ukiah I� AGENDA SUMMARY REPORT SUBJECT: Receive Updates on City Council Committee and Ad Hoc Assignments. DEPARTMENT: Administration PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1- 2018 City Council Special Assignments&Ad Hocs Summary: City Council members will provide reports and updates on their committee and ad hoc assignments. Background: City Council members are assigned to a number of committees and ad hoc activities. These assignments are included as Attachment#1. Discussion: Previously, the City Council discussed having more time allocated to reporting on committee and ad hoc activities. Often, the Council Reports section of the regular agenda is rushed due to impending business (i.e., public hearings), and not enough time is afforded for reports beyond community activities. In an effort to foster regular updates on committee and ad hoc assignments, this item is being placed on the agenda to provide the City Council members an expanded opportunity to report on assignments. RECOMMENDED ACTION: Receive report(s). BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Mayor Doble Approved. Sjofe SaNg—! o-m „ City Manager Y E E o o r N 0 H L L N N N N Y m Y m N N w 9 0 o o v o v a o E ° °• ° °• a`ni E a`ni E m v U a o " " m E a o a o m E m E o� m m E o L T o U U o o v o `6 in w L N L (6 (6 u) t/1 N E O '_T(L6 (>>6.N (>>6.� Y_c Y_� Y_ y N O > . Y Y Y Y E U U Y >o > O U Y U Y Y a U Y Y a o '� E p y O O ° ° E LO m Y w o 0 o o T w Y w U Q >`w U Q U L O Y ° o Y Y o ° o Y ww E o Y E E O U .�o .�o (� o o.+T- o � o'� p-Y a Y E'� ° p-Y E'� ° E o m o L �° 9�° p U, U U Q O.'m Q U O N 3 O Y N O O N O N N N �, (C6 L a M a MU d N p L p L d N d N >.Y LL 3 d T o LL V.'T' a 0 N O —— —— —— a! — U — — a! — U _ U Y v v o K in .O. .O. 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J W U J 7 0 7 U w m m LL m U I I LL COMMITTEE • PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Scalmanini Mel Grandi, Electric Utility Director; 463-6295 mgrandi@cityofukiah.com Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer;463-6280 Rate Studies for Electric,Water,Sewer Crane/Doble teriksen@cityofukiah.com Sean White, Director of Water Resources;463-5712 swhite@cityofukiah.com Dan Buffalo, Director of Finance;463-6220 dbuffalo@cityofukiah.com Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Guy Mills, Project and Grant Administrator; 467-5719 Sales Tax Sharing Crane/Doble gmills@cityofukiah.com David Rapport, City Attorney; 467-2800 drapport@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer; 463-6280 Ukiah Valley Sanitation District Crane/Dobie teriksen@cityofukiah.com Mediation Sean White,Water Resources Director; 467-5712 swhite cit ofukiah.com Water Bonds Crane/Doble Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Chris Dewey, Police Chief; 463-6245 cdewey@cityofukiah.com Marijuana Legislation and Policy Mulheren/Brown Craig Schlatter, Director of Community Development; 463-6219 cschlatter cit ofukiah.com Strategic Planning Crane/Doble Sage Sangiacomo, City Manager; 463-6221 ssangiacomo@cityofukiah.com Landfill Closure Crane/Scalmanini Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen@cityofukiah.com City Water Rights Doble/Crane Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com Downtown Parking Management Mulheren/Brown Shannon Riley, Deputy City Manager; 467-5793 sriley@cityofukiah.com Dan Buffalo, Director of Finance; 463-6220 Budget Development Best Practices Crane/Doble dbuffalo@cityofukiah.com and Financial Policy Sheri Mannion, Human Resource Director/Risk Manager; 463- 6272, smannion@cityofukiah.com Public Works Project Specification Crane/Doble Tim Eriksen, Public Works Director/City Engineer; 463-6280 Development teriksen@cityofukiah.com Uniform Cost Accounting Crane/Mulheren Tim Eriksen, Public Works Director/City Engineer; 463-6280 teriksen cit ofukiah.com Cost Allocation Plan Crane/Doble Dan Buffalo, Director of Finance; 463-6220 dbuffalo@cityofukiah.com Vichy Springs Resort Litigation Scalmanini/Brown Sage Sangiacomo, City Manager; 463-6221 ssanaiacomo@cityofukiah.com Marbut Study Ad Hoc Brown/Scalmanini Justin Wyatt, Police Operations Captain, 463-6760 jwyatt@cityofukiah.com Solar Proposal-Application Project Crane/Scalmanini Sean White, Director of Water Resources; 463-5712 swhite@cityofukiah.com 4 6/21/2018