HomeMy WebLinkAboutState of California Natural Resources Agency 2018-04-156'0 t... /Ll 171 S -1221)
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY
GRANT AGREEMENT
GRANTEE NAME: City of Ukiah
PROJECT TITLE: Closing the Gap: Northwestern Pacific Rail Trail, Phase 3
AUTHORITY: Senate Bill (SB) 859
PROGRAM: Urban Greening Grant Program
AGREEMENT NUMBER: U29136-0
TERM OF LAND TENURE: 25 years from date of project completion as evidenced by Project Certification Foran
PROJECT PERFORMANCE PERIOD IS: 04/15/2018 to 03/31/2020
Under the terms and conditions of this agreement, the applicant agrees to oomplete the project as described in the project scope described in Exhibit A, and
any subsequent amendments, and the State of California, acting through the Natural Resources Agency pursuant to Senate Bill (SB) 859 agrees to fund the
project up to the total state grant amount indicated.
PROJECT DESCRIPTION:
See project description on page 1 and Exhibit A of the Agreement
Total State Grant not to exceed $1,780,307
(or project costs, whichever is less)
The Special and General Provisions attached are made a part of and incorporated into the Agreement.
CITY OF UKIAH
B
Title} City Manager
Date LO it'?
CERTIFICATION
STATE OF CALIFORNIA
NATURAL RESOURCES AGENCY
B /
lie Alvis
Title Deputy Assistant Secretary
Date 1
OF FUNDING
AMOUNT OF ESTIMATE
FUNDING
AGREEMENT NUMBER
FUND
$1,780,307
U29136-0
3228- Greenhouse Gas Reduction Fund
ADJ. INCREASING
ENCUMBRANCE
APPROPRIATION
PROGRAM 10
$
0540-3228-000-2016-101
ADJ. DECREASING
ENCUMBRANCE
FUNCTION
Local Assistance
$
UNENCUMBERED BALANCE
LINE ITEM ALLOTMENT
CHAPTER
STATUTE
FISCAL YEAR
S
0540.3228-000-2016-101
370116
2016
16117
T.B-A, NO,
B.R. NO.
INDEX OBJ- EXPEND
PCA
PROJECT NUMBER
0540 751
32291
029136
I hereby certify upon my pe gl kn edge that budgeted funds are available for this encumb
7ce
1
Ar -
SIGNATURE OF ACCOUNTING OFFICER ' D E
Agreement No. U29136-0
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY
GRANT AGREEMENT
Grantee Name: City of Ukiah
Project Title: Closing the Gap: Northwestern Pacific Rail Trail, Phase 3
Agreement Number: 02913"
Authority: Senate Bill (SB) 859
Program: Urban Greening Grant Program
PROJECT DESCRIPTION
Project to construct the final phase of a Class 1 bicycle and pedestrian trail through the City of
Ukiah's downtown corridor along a decommissioned railway.
A detailed Project Scope and activities, project schedule and Project Budget are described and
attached hereto as Exhibit A.
Grant Funds are to be used in accordance with the provisions contained in the Urban Greening
Grant Program and this Agreement. Projects should reduce GHG emissions by enhancing and
expanding neighborhood parks; providing greening of public lands and structures; mitigating
urban heat islands; establishing green streets and alleyways; or developing nonmotorized urban
trails that provide safe routes for travel between residences, workplaces, commercial centers, and
schools.
TERMS AND CONDITIONS OF GRANT
Special Provisions
1. Recipients of Grant Funds shall post signs acknowledging the source of the funds pursuant to
the Urban Greening Grant Program Guidelines and Application (Application Guidelines).
Size, location and number of signs shall be determined by the State. Required signage must
be in place before Grant Funds for construction will be released.
2. Upon completion of detailed Project design, plans and specifications, Grantee shall provide to
the State for review and approval a revised detailed Project Budget, Project Scope and
detailed site plan. If Project includes habitat restoration or landscaping, Grantee shall provide
a planting palette demonstrating how native, low-water, drought -resistant vegetation will be
used in the Project. All plantings will be no greater than fifteen gallons. Approval of said plans
is a condition precedent to the State's obligation to make any construction funding available
pursuant to this Agreement. The approval by the State of such plans and specifications, or
any other approvals provided for in this Agreement, shall be for scope of work as described in
Exhibit A and shall not relieve Grantee of the obligation to construct and maintain the
facilities, or carry out any other obligations required by this Agreement, in accordance with
applicable laws or any other standards ordinarily applied to such work or activity.
3. The Grantee may be required to record Deed Restrictions, incorporating by reference this
Grant Agreement and giving public notice that the Grantee received Funds under this
Agreement in order to assist Grantee in developing the real property and that, in
consideration for the receipt of the Grant Funds, the Grantee has agreed to the terms of this
Agreement.
Page 1
Agreement No. U29136-0
General Provisions
A. Definitions
1. The term "Act" means Senate Bill (SB) 859 and/or Assembly Bill (AB) 1613.
2. The term "Agreement" means this Grant Agreement.
3. The term "Application" means the individual application form, its required attachments for
grants pursuant to the enabling legislation and/or program and any applicable materials
supplied by applicant to the Natural Resources Agency prior to award.
4. The term "Application Guidelines" means the Urban Greening Grant Program Grant
Guidelines and Application.
5. The term "Development' means improvement, rehabilitation, restoration, enhancement,
preservation, protection and interpretation or other similar activities.
6. The term "Fair Market Value" means the value placed upon the property as supported by an
appraisal that has been reviewed and approved by the California Department of General
Services (DGS).
7. The term "Grant" or "Grant Funds" means the money provided by the State to the Grantee in
this Agreement.
8. The term "Grantee" means an applicant who has a signed agreement for Grant Funds.
9. The term "Interpretation" means visitor -serving amenities that communicate the significance
and value of natural, historical and cultural resources in a manner that increases the
understanding and enjoyment of these resources, or other similar activities.
10. The terra "Other Sources of Funds" means cash or in-kind contributions that are required or
used to complete the Urban Greening project beyond the Grant Funds provided by this
Agreement.
11. The term "Payment Request Form" means Form RA212.
12. The term "Projecf' means the Development activity described in the application as modified
by Exhibit A to be accomplished with Grant Funds.
13. The term "Project Budget' means the State approved cost estimate included as an Exhibit to
this Agreement.
14. The term "Project Scope" means the description or activity for work to be accomplished by
the Urban Greening Project.
15. The term "Public Agency" means any State of California department or agency, a county,
city, public district or public agency formed under California law.
16. The term "State' means the Secretary for Natural Resources or his/her representatives, or
other political subdivision of the State.
B. Project Execution
1. Subject to the availability of funds in the Act, the State hereby grants to the Grantee a sum of
money (Grant Funds) not to exceed the amount stated on the signature page in
Page 2
Agreement No. U29136-0
consideration of and on condition that the sum be expended in carrying out the purposes as
set forth in the description of Project in this Agreement and its attachments and under the
Terms and Conditions set forth in this Agreement.
2. Grantee shall furnish any and all additional funds that may be necessary to complete the
Project.
3. Grantee shall complete the Project in accordance with the Project Performance Period set
forth on the signature page, unless an extension has been formally granted by the State and
under the Terms and Conditions of this Agreement. Extensions may be requested in
advance and will be considered by State, at its sole discretion, in the event of circumstances
beyond the control of the Grantee, but in no event beyond May 1, 2020.
4. Grantee shall at all times ensure that Project complies with the California Environmental
Quality Act (CEQA) (Public Resources Code, Division 13, commencing with section
21000, et. seq., Cal Code Regs tit. 14, section 15000 et. seq.) and all other
environmental laws, including but not limited to obtaining all necessary permits. Grant
Funds will not be disbursed before the close of the period For legal challenge under
CEQA.
Grant Funds for planning and document preparation may be available sooner if included
in the grant Project Scope (Exhibit A) and approved by the State. CEQA compliance
shall be completed within one (1) year from the Grant Agreement start date, unless an
extension is granted by the State.
Changes to the scope resulting from CEQA compliance are permitted provided the State
determines that the project continues to meet all objectives of the Urban Greening Grant
Program and is consistent with the intent cited in the original Application.
If a grantee's project is disapproved on grounds related to the Resource Agency's CEQA
determination, the grantee shall have the option of either: (1) reimbursing the Resource
Agency For all State -reimbursed preliminary costs (e.g., planning, design, etc.), or (2)
relinquishing any planning/design documents, including all copies, reproductions, and
variations resulting from said funding, without a license to use or otherwise retain in any
form.
5. Projects must comply with any applicable laws pertaining to prevailing wage and labor
compliance.
6. Grantee certifies that the Project does and will continue to comply with all current laws and
regulations which apply to the Project, including, but not limited to, legal requirements for
construction contracts, building codes, environmental laws, health and safety codes, and
disabled access laws. Grantee certifies that, prior to commencement of construction, all
applicable permits and licenses (e.g., state contractors license) will have been obtained.
7. Grantee shall provide access by the State upon 24 hours' notice to determine if Project work
is in accordance with the approved Project Scope, including a final inspection upon Project
completion.
8. Prior to the commencement of any work, Grantee agrees to submit in writing to the State for
prior approval any deviation from the original Project Scope per Exhibit A and the
Application. Changes in Project Scope must continue to meet the need cited in the original
application or they will not be approved. Any modification or alteration in the Project as set
forth in the Application on file with the State must be submitted to the State for approval.
Any modification or alteration in the Project must also comply with all current laws and
regulations, including but not limited to CEQA.
Page 3
Agreement No. U29136-0
9. Grantee must have (1) fee title, (2) leasehold, or (3) other interest to Project lands and
demonstrate to the satisfaction of the State that the proposed Project will provide public
benefits that are commensurate with the type and duration of the interest in land. Any
acquisition of Project lands by Grantee following award shall not involve eminent domain
proceedings or threat of eminent domain proceedings.
10. Grantee shall promptly provide photographs of the site during and after implementation of
Project at the request of the State.
C_ Project Costs
1. Any Grant Funds provided to Grantee under this Agreement will be disbursed for eligible
costs, on a reimbursement basis, as follows, but shall not exceed in any event the amount
set forth on the signature page of this Agreement:
a. Approved direct management costs or construction and Development costs. Up to ten
percent (10%) of the reimbursement amount will be held back and issued as a final
payment upon completion of the Project.
b. Remaining Grant Funds shall be paid up to the total amount of the Grant Funds or the
actual Project cost, whichever is less, upon completion of the Project, receipt of a
detailed summary of Project costs from the Grantee found to be satisfactory by the
State, and the satisfactory completion of a site inspection by the State.
2. Payment Documentation:
a. All payment requests must be submitted using a completed Payment Request Form.
This form must be accompanied by an itemized list of all expenditures that clearly
documents the check numbers, dates, recipients, line -item description as described in
the Project Budget approved by the State and amounts. Each payment request must
also include proof of payment such as receipts, paid invoices, canceled checks or other
forms of documentation demonstrating payment has been made.
b. Any payment request that is submitted without the required itemization and
documentation will not be authorized. If the payment request package is incomplete,
inadequate or inaccurate, the State will inform the Grantee and hold the payment
request until all required information is received or corrected. Any penalties imposed on
the Grantee by a contractor, or other consequence, because of delays in payment will
be paid by the Grantee and is not reimbursable under this Agreement.
3. Grant Funds in this award have a limited period in which they must be expended. Grantee
expenditures funded by the State must occur within the time frame of the Project
Performance Period as indicated in this Agreement.
4. Except as otherwise provided herein, the Grantee shall expend Grant Funds in the manner
described in the Exhibit A approved by the State. The total dollars of a category in the
Project Budget may be increased by up to ten percent (10%) through a reallocation of funds
from another category, without approval by the State. However, the Grantee shall notify the
State in writing when any such reallocation is made, and shall identify both the item(s) being
increased and those being decreased. Any cumulative increase or decrease of more than
ten percent (10%) from the original budget in the amount of a category must be approved by
the State. In any event, the total amount of the Grant Funds may not be increased, nor may
any adjustments exceed the limits for management costs as described in the Application
Guidelines.
Page 4
Agreement No. U29136-0
D. Project Administration
1. Grantee shall promptly submit written Project reports and/or photographs upon request by
the State. In any event Grantee shall provide the State a report showing total final Project
expenditures with the final payment request and required closing documents.
2. Grantee shall make property and facilities acquired or developed pursuant to this Agreement
available for inspection upon request by the State.
3. Grantee shall use any income earned by the Grantee from use of the Project to further
Project purposes, or, if approved by the State, for related purposes within the jurisdiction.
4. Grantee shall submit all documentation for Project completion, including a notice of
completion as applicable and final reimbursement within ninety (90) days of Project
completion, but in no event any later than May 1, 2020.
5. Final payment is contingent upon State verification that Project is consistent with Project
Scope as described in Exhibit A, together with any State approved amendments.
6. This Agreement may be amended by mutual agreement in writing between Grantee and
State. Any request by the Grantee for amendments must be in writing stating the
amendment request and reason for the request. The Grantee shall make requests in a
timely manner and in no event less than sixty (60) days before the effective date of the
proposed amendment.
7. Grantee must report to the State all sources of other funds for the Project.
E. Project Termination
Prior to the completion of Project construction, either party may terminate this Agreement
by providing the other party with thirty (30) days' written notice of such termination. The
State may also terminate this Grant Agreement for any reason at any time if it learns of or
otherwise discovers that there is a violation of any state or federal law or policy by
Grantee which affects performance of this or any other grant agreement or contract
entered into with the State.
2. If the State terminates without cause the Agreement prior to the end of the Project
Performance Period, the Grantee shall take all reasonable measures to prevent further
costs to the State under this Agreement. The State shall be responsible for any
reasonable and non -cancelable obligations incurred by the Grantee in the performance of
the Agreement prior to the date of the notice to terminate, but only up to the undisbursed
balance of funding authorized in this Agreement.
3. If the Grantee fails to complete the Project in accordance with this Agreement, or fails to
fulfill any other obligations of this Agreement prior to the termination date, the Grantee shall
be liable for immediate repayment to the State of all amounts disbursed by the State under
this Agreement, plus accrued interest and any further costs related to the Project. The State
may, at its sole discretion, consider extenuating circumstances and not require repayment
for work partially completed provided that the State determines it is in the State's best
interest to do so. This paragraph shall not be deemed to limit any other remedies available
to the State for breach of this Agreement.
4. Failure by the Grantee to comply with the terms of this Agreement or any other
Agreement under the Act may be cause for suspension of all obligations of the State
hereunder.
Page 5
Agreement No. U29136-0
5. Failure of the Grantee to comply with the terms of this Agreement shall not be cause for
suspending all obligations of the State hereunder if, in the judgment of the State, such
failure was due to no fault of the Grantee. At the discretion of the State, any amount
required to settle at minimum cost any irrevocable obligations properly incurred shall be
eligible for reimbursement under this Agreement.
S. Because the benefit to be derived by the State, from the full compliance by the Grantee
with the terms of this Agreement, is the preservation, enhancement or establishment of
community green areas and spaces for the people of the State of California, and because
such benefit exceeds to an immeasurable and unascertainable extent the amount of money
furnished by the State by way of Grant Funds under the provisions of this Agreement, the
Grantee agrees that payment by the Grantee to the State of an amount equal to the amount
of the Grant Funds disbursed under this Agreement by the State would be inadequate
compensation to the State for any breach by the Grantee of this Agreement. The Grantee
further agrees therefore, that the appropriate remedy in the event of a breach by the Grantee
of this Agreement shall be the specific performance of this Agreement, unless otherwise
agreed to by the State.
F. Hold Harmless
1. Grantee shall waive all claims and recourses against the State, including the right to
contribution for loss or damage to persons or property arising from, growing out of or in any
way connected with or incident to this Agreement, except claims arising from the gross
negligence of State, its officers, agents and employees.
2. Grantee shall indemnify, hold harmless and defend State, its officers, agents and employees
in perpetuity against any and all claims, demands, damages, costs, expenses or liability
costs arising out of the Project, including Development, construction, operation or
maintenance of the property described in the Project description which claims, demands or
causes of action arise under Government Code Section 895.2 or otherwise, including but not
limited to items to which the Grantee has certified, except for liability arising out of the gross
negligence of State, its officers, agents or employees. Grantee acknowledges that it is
solely responsible for compliance with items to which it has certified.
3. Grantee and State agree that in the event of judgment entered against the State and
Grantee because of the gross negligence of the State and Grantee, their officers, agents or
employees, an apportionment of liability to pay such judgment shall be made by a court of
competent jurisdiction. Neither party shall request a jury apportionment.
G. Financial Records
1. Grantee shall maintain satisfactory financial accounts, document$ and records for the
Project and to make them available to the State for auditing at reasonable times. Grantee
shall also retain such financial accounts, documents and records for three (3) years after
final payment and one (1) year following an audit.
2. Grantee agrees that during regular office hours, the State and its duly authorized
representatives shall have the right to inspect and make copies of any books, records or
reports of the Grantee pertaining to this Agreement or matters related thereto. Grantee shall
maintain and make available for inspection by the State accurate records of all of its costs,
disbursements and receipts with respect to its activities under this Agreement.
3. Grantee shall use applicable Generally Accepted Accounting Principles, unless otherwise
agreed to by the State.
Page 6
Agreement No. U29136-0
H. Use of Facilities
The real property (including any portion of it or any interest in it) may not be sold or
transferred without the written approval of the State of California, acting through the
Natural Resources Agency, or its successor, provided that such approval shall not be
unreasonably withheld as long as the purposes for which the Grant was awarded are
maintaingd.
2. Grantee shall maintain, operate and use the Project in fulfillment of the purpose funded
pursuant to this Grant for a minimum of 25 YEARS, consistent with the Land Tenure/Site
Control requirements included in the Application Guidelines. The Grantee, or the Grantee's
successor in interest in the property, may assign without novation the responsibility to
maintain and operate the property in accordance with this requirement only with the written
approval of the State. Grantee may be excused from its obligations for operation and
maintenance of the Project site only upon the written approval of the State for good cause.
"Good cause" includes, but is not limited to, natural disasters that destroy the Project
improvements and render the Project obsolete or impracticable to rebuild.
3. Grantee shall use the property for the purposes for which the Grant was made and shall
make no other use or sale or other disposition of the property. This Agreement shall not
prevent the transfer of the property from the Grantee to a Public Agency, if the successor
Public Agency assumes the obligations imposed by this Agreement.
4. If the use of the property is changed to a use that is not permitted by the Agreement, or if
the property is sold or otherwise disposed of, at the State's sole discretion, an amount
equal to (1) the amount of the Grant (2) the Fair Market Value of the real property, or (3)
the proceeds from the sale or other disposition, whichever is greater, may be reimbursed
to the State. If the property sold or otherwise disposed of is less than the entire interest
in the property funded in the Grant, an amount equal to either the proceeds from the sale
or other disposition of the interest or the Fair Market Value of the interest sold or
otherwise disposed of, whichever is greater, shall be reimbursed to the State.
5. The Grantee shall not use or allow the use of any portion of the real property for
mitigation without the written permission of the State.
6. The Grantee shall not use or allow the use of any portion of the real property as security
for any debt.
I. Nondiscrimination
1. During the performance of this grant, grantee and its subcontractors shall not unlawfully
discriminate, harass or allow harassment, against any person because of sex, sexual
orientation, race, color, religious creed, marital status, denial of family and medical care
leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40
and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy
disability leave or reasonable accommodation. Grantee and subcontractors shall ensure that
the evaluation and treatment of all persons, and particularly their employees and applicants
for employment are free from such discrimination and harassment. Grantee and its
subcontractors shall comply with the provisions of the Fair Employment and Housing Act
(Gov. Code, §12900 et seq.) and the applicable regulations promulgated thereunder (Cal.
Code Regs, tit. 2, §7285.0 et seq.). The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code, §12990 (aHf), are incorporated into
this grant by reference and made a part hereof as if set forth in full (Cal. Code Regs, tit. 2,
§7285.0 et seq.). Grantee shall include this nondiscrimination and compliance provisions of
this clause in all subcontracts to perform work under the grant.
Page 7
Agreement No. U29136-0
2. The Grantee shall not discriminate against any person on the basis of residence except to
the extent that reasonable difference in admission or other fees may be maintained on the
basis of residence and pursuant to law.
3. The completed Project and all related facilities shall be open to members of the public
generally, except as noted under the special provisions of this Agreement or under
provisions of the Act.
J. Application Incorporation
The Grant Guidelines and the Application and any subsequent changes or additions to the
Application approved in writing by the State are hereby incorporated by reference into this
Agreement as though set forth in full in this Agreement.
K. Severability
If any provision of this Agreement or the application thereof is held invalid, that invalidity shall not
affect other provisions or applications of this Agreement which can be given effect without the
invalid provision or application, and to this end the provisions of this Agreement are severable.
L. Waiver
No term or provision hereof will be considered waived by either party, and no breach excused by
either party, unless such waiver or consent is in writing and signed on behalf of the party against
whom the waiver is asserted. No consent by either party to, or waiver of, a breach by either
party, whether expressed or implied, will constitute consent to, waiver of or excuse of any other,
different or subsequent breach by either party.
M. Assignment
Except as expressly provided otherwise, this Agreement is not assignable by the Grantee either
in whole or in part.
N. Disputes
If the Grantee believes that there is a dispute or grievance between Grantee and the State
arising out of or relating to this Agreement, the Grantee shall first discuss and attempt to
resolve the issue informally with the Agency Grants Administrator. If the issue cannot be
resolved at this level, the Grantee shall follow the following procedures:
If the issue cannot be resolved informally with the Agency Grants Administrator, the
Grantee shall submit, in writing, a grievance report together with any evidence to the
Deputy Assistant Secretary for Bonds and Grants for the Natural Resources Agency.
The grievance report must state the issues in the dispute, the legal authority, or other
basis for the Grantee's position and the remedy sought. Within ten (10) working days of
receipt of the written grievance report from the Grantee, the Deputy Assistant Secretary
shall make a determination on the issue(s) and shall respond in writing to the Grantee
indicating the decision and reasons therefore. Should the Grantee disagree with the
Deputy Assistant Secretary's decision, the Grantee may appeal to the Assistant
Secretary for Administration and Finance for the Natural Resources Agency.
2. The Grantee must submit a letter of appeal to the Assistant Secretary explaining why the
Deputy Assistant Secretary's decision is unacceptable. The letter must include, as an
attachment, copies of the Grantee's original grievance report, evidence originally
submitted, and response from the Deputy Assistant Secretary. The Grantee's letter of
appeal must be submitted within ten (10) working days of the receipt of the Deputy
Page 8
Agreement No. U29136-0
Assistant Secretary's written decision. The Assistant Secretary or designee shall, within
twenty (20) working days of receipt of Grantee's letter of appeal, review the issues raised
and shall render a written decision to the Grantee. The decision of the Assistant
Secretary or designee shall be final.
O. Audit Requirements
Urban Greening Projects are subject to audit by the State annually and for three (3) years
following the final payment of Grant Funds. The audit shall include all books, papers, accounts,
documents, or other records of the Grantee, as they relate to the Project for which the Grant
Funds were granted.
Page 9
EXHIBIT A
STATE OF CALIFORNIA NATURAL RESOURCES AGENCY
GRANT AGREEMENT
Urban Greening Grant Program
Senate Bill (SB) 859- Greenhouse Gas Reduction Fund
Grantee Name: City of Ukiah
Project Title: Closing the Gap: Northwestern Pacific Rail Trail, Phase 3
Agreement Number: U29136-0
Project Location: North Coast Railroad Authority Right of Way from Clara Avenue to Brush Street
in Ukiah, California
Project Scope: Project to construct the final phase of a Class 1 bicycle and pedestrian trail
through the City of Ukiah's downtown corridor along a decommissioned railway.
This phase includes construction of a bridge over Orr Creek, two pocket parks,
bioswales, approximately 36 fifteen -gallon trees, and a 100 -foot -long natural
surface path from the project trail along Orr Creek. Grant -funded elements of the
project include:
+ Approximately 0.3 mile of Class 1 bike trail
• Safety enhanced cross walks at Clara Avenue and Ford Street
• Bridge over Orr Creek
• Approximately two bioswales
• Solar powered lighting along trail and in pocket parks
• Interpretive Signage
• Funding Acknowledgment Sign
Project Schedule:
Activity Description
Timeline
Preliminaa work on the project
Aril 2018 — June 2018
Begin NWP Rail Trail design
June 2018
Submit final desi nl lans to State*
October 2018
Advertise bids
December 2018
Construction of NWP Rail Trail
Aril 2019 — September 2019
Record MOUGA and Submit Project Closeout
package with final Payment Request to State
March 2020
*A plant palette for all plants within the footprint of the project must be submitted with final designs and
reflect appropriate plantings for the area, with consideration given to carbon sequestration and plant
origin (native/non-invasive). Trees, regardless of the funding source, may not exceed 15 gallons in initial
planting size.
All projects must comply with the Model Water Efficient Landscape Ordinance (MWELO) or the local
agency landscape water ordinance (if as strict or stricter) and use low water, drought tolerant plantings.
Cost Estimate: See Exhibit A-1
Page 10
Exhibit A-1: Cost Estimate
City of Ukiah - Closing the Gap: Northwestern Pacific Rail Trail, Phase 3
Agreement No. U29136-0
Task
Description
Total"
UG Grant
Releaf UKTG*** CFMC*** City of
Ukiah
A
Non -Construction Costs (not to exceed 28% of rant)
1
Design, Engineering & Permitting
350,200
330,000
20,200
2
Project/Workforce Mgmt. & Landscape
Design North Coast Opportunities)
91,800
91,800
Non -Construction Subtotal:
442,000
421,800
20,200
B
Construction Management
1
Construction Management & Inspection
175,000
160,000
15,000
2
Onsite Workforce Training & Supervision
12,648
12,648
C
General Overhead Construction
1
Mobilization
65,000
65,000
2
Traffic Control
59,800
59,800
3
Stormwater Monitoring/Testing
10,000
10,000
D
Trail Construction
1
Grading
98,600
98,600
2
Asphalt Concrete Pavement and Base
124,725
124,725
3
Bioswale Permeable Base
45,000
45,000
E
Crosswalk Enhancements
1
Pavement Reconstruction
74,370
74,370
2
Concrete Flatwork (Curb/Gutter/Sidewalk)
35,430
35,430
3
Signing and Striping
35,000
35,000
4
Storm Drains
36,520
36,520
5
Street Lights
37,914
37,914
F
Bridge over Orr Creek
1
Steel Bridge (70' span)
200,000
200,000
G
Trail Amenitles
1
Solar Trail Lighting
162,000
162,000
2
Chain Link Fence (42") (RR requirement)
40,500
40,500
3
Site Furnishings (Benches, Interpretive
Signs, Trash Receptacles)
30,000
30,000
4
Trees (15 -gallon, approx. 32)
2,700
2,700
5
Plants (1 -gallon, approx. 440)
8,800
8,800
6
Funding Acknowledgment Signs
1,000
1,000
H
Orr Creek Greenway & Pocket Parks
1
Trees (15 -gallon, approx. 4)
360
360
2
Plants (1 -gallon, approx. 110)
2,200
2,200
3
Crushed Granite Path
2,000
2,000
4
Landscaping Labor
4,500
4,500
5
Rainwater Catchment Gazebo & Benches
6,000
1,000 5,000
Construction Subtotal
1,270,067
1,228,507
3,060 18,500 5,000 15,000
Contingency (not to exceed 10% of grant)
130,000
130,000
PROJECT GRAND TOTALI
1,842,067
1,780,3071
3,060 18,5001 5,000 35,200
'Only direct project management costs are eligible; no overheard/indirect costs are reimbursable. In-service payroll
may not include a "billable rate" or administrative cost allocation.
*"All invoices and receipts for all project expenditures from all funding sources will be retained and made available in
the event of any future State Audits.
***Ukiah Valley Trail Group (UKTG); Community Foundation of Mendocino County (CFMC)
Page 11
C A L I F N I A
natU
resources
AGENCY
May 21, 2018
Mr. Sage Sangiacomo
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Re: Greenhouse Gas Reduction Fund- Urban Greening Grant Program
Closing the Gap: Northwestern Pacific Rail Trail, Phase 3
Dear Mr. Sangiacomo:
EDMUND G. BROWNJR., Govemor
JOHN LAIRD, Secretary for Natural Resources
�
" �1�,! G
RECEIVED
MAY 2 4 2018
CITY MCR
CLERK DEPT �P
CAI 4FOF
Enclosed is your copy of the fully executed Grant Agreement number U29136-0 in an amount not to
exceed $1,780,307 for the Closing the Gap: Northwestern Pacific Rail Trail, Phase 3 project. Please
distribute copies within your organization as appropriate.
Careful review of this Grant Agreement, the Grant Guidelines and associated forms and documents
located on our website (http://resources.ca.goy/grants/project-administration-forms/) is critical to
ensure your compliance with the grant program requirements. These documents contain important
information regarding your reporting obligations, how to correctly request payments to avoid delays
and other pertinent information. The section in your Grant Agreement titled Special Provisions may
contain additional restrictions on the availability of your grant funds and should be given special
attention.
We look forward to working with you in the coming months. Should you have any questions, please do
not hesitate to contact me at (916) 651-7592 or via email at teresa.mallory@resources.ca.gov.
Sincerely,
JVAw
Teresa Mallory, Grants Administrato
Bonds and Grants
Enclosures
1416 Nlnth Street, Suite 1311, Sacramento, CA 9S814 Ph. 916.653.5656 Fax 916.653.8102 http://resources.co.gov
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