HomeMy WebLinkAbout2018-06-06 Packet - Budget Hearing CITY OF UKIAH
CITY COUNCIL AGENDA
Special Meeting — Budget Hearing
CIVIC CENTER COUNCIL CHAMBER
300 Seminary Avenue
Ukiah, CA 95482
June 6, 2018
4:00 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda
that you are interested in, you may address the Council when this matter is considered. If you wish
to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to
be heard, please limit your comments to three (3) minutes per person and not more than ten (10)
minutes per subject. The Brown Act regulations do not allow action to be taken on audience
comments in which the subject is not listed on the agenda.
3. NEW BUSINESS
a. Review and Consideration of the FY 2018-19 Draft City of Ukiah Budget.
(Note: The FY 2018-19 DRAFT Budget Document will be posted at this location:
h t s:Hcityofukia . oxecom/v/ Y18-19 u pet)
4. ADJOURNMENT
Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary
Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda.
Dated this 1St day of June, 2018.
Kristine Lawler, City Clerk
Agenda Item No.: 3a
MEETING DATE/TIME:
PEAK ITEM NO:
�
AGENDA SUMMARY REPORT
SUBJECT: Consideration of the Recommended 2018-19 City of Ukiah Budget and the Five-Year Capital
Improvement Plan (CIP)
DEPARTMENT: Finance PREPARED Daniel Buffalo
ATTACHMENTS:
Attachment l C|P -5year Draft SummarySchedu|e.pdf
Attachment 2a C|P -5year Draft Full Schedule inExcel (x|sx) Format
Attachment 2b C|P -5year Draft Full Schedule in PDF (pdf) Format
Summary: The Council will consider the annual City of Ukiah Budget for the fiscal year 2018-19, including
revenue estim ates and appropriations for all funds, and the five-year capital im provern ent plan (C IP).
Background: The City continues to build upon the best practices in budget development it implemented in
2O17-18with the presentation ofthe 2O18-19City budget. Additionally, management has developed afive-year
C|Pfor Council's review, discussion, and consideration.
Discussion: Receipt of the budget document is the first phase of the Council's review. |npreparation for
adoption by June 20th, management has scheduled a general overview on June 6, 2018, from 4:00- 6:00 p.m.,
RECOMMENDED ACTION: Staff recommends Council receive for consideration the 2018-19 recommended budget
document, receive a presentation by the Finance Department on the overview of the 2018-19 City budget, and
receive the five-year capital improvement plan for further discussion and consideration.
BUDGET AMENDMENT REQUIRED: No
CURRENT BUDGET AMOUNT: N/A
PROPOSED BUDGET AMOUNT: N/A
FINANCING SOURCE: N/A
PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A
COORDINATED WITH: Sage Sangiacomo, City Manager, Shannon Riley, Deputy City Manager; Daphine Harris,
Management Analyst; Mary Horger, Procurement Manager, Sheri Mannion, HR/Risk Management Director
with four additional workshops on June 7, 8, 11, and 12. The first two are intended to focus entirely on the
five-year CIP and will begin at 4:00 PM. Departments will be prepared to discuss each item on the schedule
and take any feedback from Council. If needed, June 11, starting at 4:00 PM will serve as a third day of CIP
discussion, transitioning into department presentation of their respective 2018-19 operating and capital budgets.
June 12, starting at 4:00 PM will continue that discussion, if necessary.
The budget document is being circulated internally to departments for final checks and comments. It will be
issued to the Council before the initial presentation on June 6. Included here in advance of the budget
document is the draft five-year CIP schedule. It is presented in a condensed pdf version for intial consideration
(Attachment 1), in its entirety in Excel format (Attachment 2a), and in full-size pdf(Attachment 2b). Hard
copies will be provided as well and upon request. The latter allows any reader to review items on the schedule
in a format that allows for greater visibility of detailed information. Further, each item on the schedule is being
prepared for presentation on the City's web-based financial platform, OpenGov, but will not be uploaded and
available until authorized.
The CIP will be an evolving document, as it is a strategic planning tool. While projects and vehicles/equipment
will be contemplated and identified for certain years in the plan, actual expenditures are not committed until the
City Council approves that expenditure as part of the annual budget or subsequent action at the time of
implementation/purchase. Furthermore, the plan will be updated and amended as the City Council considers
new projects/equipment throughout the year and/or as priorities/funding fluctuate.
The "City Council Status" column reflects the following:
- Reviewed and Supported: Council has expressed a desire to fund and implement this project.
- Not Reviewed: This project has not been considered by Council.
- Budget Adopted: This project is funded and approved by Council.
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