HomeMy WebLinkAbout2018-06-20 Packet
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Vice Mayor Mulheren.
Presentation was received.
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Councilmember Brown.
Presentation was received.
– City Clerk.
– Community
Development.
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City Council Minutes for June 6, 2018, Continued:
(COU No. 1718-
223)– Human Resources.
(PO No. 45402)
– Public Works.
(COU No. 1718-229)
–
Community Services.
No comments were received.
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City Council Minutes for June 6, 2018, Continued:
The second withdrew his motion.
(recommendation #3 from the staff report with
the clarification that this is a continued hearing)
No public comment was received.
(2018-12)
RECESS: 8:29 – 8:35 P.M.
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City Council Minutes for June 6, 2018, Continued:
(2018-13)
This item was continued to the next Council meeting on June 20, 2018.
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City Council Minutes for June 6, 2018, Continued:
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:33 P.M.
Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Ukiah Valley Sanitation District v. City of Ukiah
No report out was received.
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Councilmember Crane.
Department presentations were received on Capital Improvement Projects (CIPs).
(in order of presentations)
RECESS: 5:42 – 6:05 P.M.
Department CIP presentations, continued:
(in order of presentations)
RECESS: 7:23 – 7:35 P.M.
Department CIP presentations, continued:
(in order of presentations)
*NOTE: ‘Parking Lot’ is defined as a list of projects to keep in mind for future discussions, but are
not ready to be developed at this point in time.
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CITY OF UKIAHAttachment 1
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF MAY
FUNDS:
100General Fund$1,128,923.52700Sanitary Disposal Site Fund$8,864.29
105Measure S General Fund701Landfill Corrective Fund
110Special General Fund702Disposal Closure Reserve Fund
201Worker's Comp Fund$511.36704Post Closure Fund - Solid Waste$0.00
202Liability Fund720Golf Fund$125.24
203Garage Fund$7,874.13730Confernence Center Fund$36,066.93
204Purchasing Fund $3,242.81750Visit Ukiah $814.74
205Billing & Collections Fund$30,554.06777Airport Fund$65,605.00
206Public Safety Dispatch Fund$4,930.40778Airport Capital Improvement Fund
207Payroll Posting Fund$240,691.43779Special Aviation Fund
208Building Maintenance/Corp Yard Fund$18,474.12800Electric Fund$826,209.08
209IT Fund$56,163.80801Electric Capital Reserve Fund$76,157.84
220Equipment Reserve Fund803Lake Mendocino Bond Reserve
250Special Revenue Fund$51,598.83805Street Lighting Fund$27,799.50
251 Special Projects Reserve Fund$1,466.98806Public Benefits Fund$129.87
300Park Development Fund820Water Fund$98,525.58
301Anton Stadium Fund$0.00822Water Capital Improvement Fund$9,993.49
302Observatory Park Fund$109.02830Recycled Water Fund$173,205.22
304Swimming Pool Fund $0.00
305Riverside Park Fund$0.00840City/District Sewer Fund $200,124.58
306Skate Park Fund$0.00841Sewer Contruction Fund
310Museum Grants$27,077.66843Sewer Capital Fund
311Alex Rorbaugh Recreation Center Fund$3,616.13900Special Deposit Trust$36,420.68
312Downtown Business Improvement Fund901General Service (Accts Recv)$124.61
313LMIHF Housing Asset Fund$8,285.00902U.S.W. Billing & Collection$34,288.30
314Winter Special Events903Public Safety - AB 109$0.00
5002106 Gas Tax Fund905Federal Emergency Shelter Grant
5012107 Gas Tax Fund905Mendocino Emergency Service Authority
5032105 Gas Tax Fund911Russian River Watershed Association
505Signalization Fund940Sanitation District Special Fund
506Bridge Fund943Sanitation District Capital Improvement Fund
5071998 STIP Augmentation Fund952REDIP Sewer Enterprise Fund
508SB325 Reimbursement Fund960Community Redevelopment Agency
509S.T.P. Fund$109,756.89961RDA Housing Pass-Through
510Trans-Traffic Congest Relief Fund962Redevelopment Housing Fund
600Community Development Block Grant963Housing Debt
601EDBG 94-333 Revolving Loan964RDA Capital Pass-Through
602Community Development Fund$440.00965Redevelopment Capital Improvement Fund
60308-HOME-4688966Redevelopment Debt Service$132,000.00
604CDBG Grant 09-STBG-6417967Housing Bond Proceeds
60511-HOME-7654 Fund$0.00968Non-Housing Bond Proceeds
606CDBG Grant 10-EDEF-7261$84,881.56969RDA Obligation Retirement Fund$914.71
607Prop 84 Grant Fund844/944Sewer Capital Projects Fund$126,714.03
60913-CDBG-8940915UVFD$12,317.78
610City RDA Projects FundRetainage Withheld$55,802.84
630Asset Seizure Fund$25,745.82611CDBG 16-CDBG-11147
631Asset Seizure Fund (Drug/Alcohol)
633H & S Education 11489(B)(2)(A1)
634Federal Asset Seizure Grants
635SUP Law Enforcement Service Fund$1,250.00
637Local Law Enforcement Block Grant
638Asset Forfeiture 11470.2 H & S
639Special Revenue - Police$0.00
640Parking District Fund$1,652.93
691Museum Fund$2,064.93
PAYROLL CHECK NUMBERS: 505949-505979TOTAL DEMAND PAYMENTS- A/P CHECKS$3,731,515.69
DIRECT DEPOSIT NUMBERS: 87191-87393TOTAL DEMAND PAYMENTS-WIRES* & EFT's$127.00
PAYROLL PERIOD: 4/22/18-5/5/18TOTAL PAYROLL CHECKS & DIRECT DEPOSITS$810,022.59
TOTAL PAYROLL EFT's (TAXES, PERS, VENDORS)
PAYROLL CHECK NUMBERS: 505980-506006$488,744.76
DIRECT DEPOSIT NUMBERS: 87394-87593* vendor name( if applicable)
PAYROLL PERIOD: 5/6/18-5/19/18
PAYROLL CHECK NUMBERS:
DIRECT DEPOST NUMBERS:
PAYROLL PERIOD:
VOID CHECK NUMBERS: TOTAL PAYMENTS$5,030,410.04
3027275, 3027123
MANUAL CHECK NUMBERS:
505947, 505948
WIRE TRANSFER NUMBERS:
CERTIFICATION OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on ____________________.
_____________________________________________________
City Clerk
APPROVAL OF CITY MANAGERCERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same.I have audited this Register and approve for accuracy
and available funds.
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____________________________________________________________________________________________
City ManagerDirector of Finance
Account Code Summary
Attachment 2
10000000General Fund20526430Electric Department - Meter Readers
10010000City Council20620231Ukiah Dispatch
10011100City Clerk20620232Ft Bragg Dispatch
10011300Elections20700000Payroll Posting Fund
10012100City Manager20822500Building Maintenance
10012200Administrative Support20824300Corporation Yard
10012400Miscellaneous General Government20922900IT Fund
10013400Finance Department22013300FA Replace - Finance UB
10014000City Attorney22020200FA Replace - Police Operations
10015100Treasury Management22021210FA Replace - Fire Administration
10016100Human Resources22022900FA Replace - Information Technology
10017100Economic Development22024100FA Replace - Garage
10018000Community Outreach 22024220FA Replace - Streets
10020217Animal Control 22024413FA Replace - Water Distribution Cap
10022100Parks 22024414FA Replace - Water Distribution O&M
10022300Aquatics22024421FA Replace - City Wastewater
10022800Recreation 25024210Engineering Reserve
10022810Recreation Administration25024300Corporation Yard Reserve
10022821Adult Basketball 25122900CIP - IT
10022822Adult Softball25123100CIP - Planning
10022824Co-Ed Volleyball25124210CIP - Engineering
10022831Youth Basketball25124220CIP - Streets
10022832Youth Softball25124410CIP - Water
10022840Day Camp25124421CIP - City Wastewater
10022850Classes & Clinics25126410CIP - Electric
10022860Special Activities30022200Park Development
10023100Community Planning30122210Anton Stadium
10023320Building Inspection30222220Observatory Park
10024210Engineering30522250Riverside Park
10024214Traffic Signals30622260Skate Park
10024220Streets 30822280Project Planning
10024224Storm Drains31022700Museum Grant
10514000Police - City Attorney31122870Alex Rorabaugh Recreation Center
10520210Patrol31217100Downtown Business Improvement District
10520214Police Reserves50524210Engineering - Signalization Fund
10520216COPS Grant50624210Capital Engineering
10520218Police - CSO50824210SB325 - Engineering
10520224Police - Major Crimes Task Force50824220SB325 - Streets
10521210Fire Administration50924210STP - Engineering
10521312Fire Volunteer Station50924220STP - Streets
20112400Worker's Compensation Fund51024220Trans - Traffic Slurry Seal
20212400Liability Fund 510X9999Trans -Traffic Project
20324100Garage Fund60217441Grant - CDBG 602
20413500Purchasing Fund60317442Grant - HOME 603
20513300Billing and Collections60417441Grant - CDBG 604
20514000Billing and Collections - City Attorney60517442Grant - HOME 605
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20524412Water Department - Meter Readers60517461First Time Homebuyer Program
Account Code Summary
Attachment 2
60517462FTHB Activity Delivery80026130Electric Substation
60517467FTHB - PIR80026140Reimbursable Work for Others
60600000CDBG Grant 10-EDEF-7261 Fund80026200Electric Metering
60617441Grant - CDBG 60680026300Electric Generation
60617451General Administration80026312Mendocino Hydro
60617452AD ED Direct Financial Assistance80026330Hydro Electric
60617453ED Direct Financial Assistance80026400Electric Administration
60717443Grant Prop 8480026410Electric General Administration
60724413Prop 84 Water Distribution Cap80026430Interdepartmental Charges
6090000013-CDBG-894080326330Hydro Plant
6091745813-CDBG-894080526610Street Lighting
63020210Asset Seizure Expenditure80626500Public Benefit
63120210Drug & Alcohol Education82024410Water
63320210H&S Asset Seizure Expenditure 82024411Water - Production O&M
63420250Fed Asset Seizure Expenditure 82024413Water - Distribution Capital
63520210SLESF82024414Water - Distribution O&M
63820210Asset Forfeiture 11470 82024415Water - Production Capital
64020213Parking Enforcement82224413Water - Distribution Capital
69122700Museum84024420Wastewater
70024500Landfill 70084024421Wastewater City - O&M
70224500Landfill Closure84024422Wastewater City - Capital
70424500Landfill Post closure84024425Wastewater Treatment - O&M
72022400Golf84124426Wastewater Treatment - Capital
73022600Conference Center84224420Wastewater
75017110Visit Ukiah84324422Wastewater City - Capital
77725200Airport Operations84424421Wastewater City Capital - O&M
77817411FAA Grant84424422Wastewater City - Capital
80026100Electric Administration90000000Special Deposit Trust Fund
80026110Electric Overhead91190100Russian River Watershed Assoc
80026120Electric Underground96900000Successor Agency
80100000 Infrastructure
6
hĬƆĻĭƷ /ƚķĻ {ǒƒƒğƩǤ Attachment 3
12102INVENTORY OF SUPPLIES52526FRAUD INVEST. ASSESSMENT
12103STORES PURCHASES52527A.D.P. PREMIUM & DEDUCTIBLE
12104INVENTORY - PURCHASES52528LIABILITY INSURANCE
12105STORES ISSUES52529EARTHQUAKE & FLOOD PREMIUMS
51211PERS UNFUNDED LIABILITY52530POLLUTION-ENVIRON INS PREMIUM
51280OVERTIME/CALLOUT MEALS52531UMEMPLOY. INS EXPENSE
51285CALLOUT MILEAGE REIMBURSEMENTS52532SAFETY & TRAINING SUPPORT
52100CONTRACTED SERVICES52600RENT
52107CONTRACTED SERVICES-EIR52841SUCCESSOR AGENCY ADMIN
52108CONTRACT SERVICES-GPU54100SUPPLIES
52110AMBULANCE BILLING54101POSTAGE
52111MAINT. CONTRCTS - DEFIBRULATOR54102SMALL TOOLS
52112M. S. OVERSIGHT54105PHOTOGRAPHIC EXPENSE
52113PLANNING STUDIES54106SPECIALTY SUPPLIES
52114COMPLIANCE STUDIES54120PW - SPECIAL SUPPLIES
52120LABOR CHARGES FROM OTHER DEPAR54121PW - ASPHALT CONCRETE
52130EDUCATIONAL & MARKETING MATL'S54122PW - AGGREGATE BASE
52131ASSISTANCE TO SENIORS54123PW - CRACK SEALANT
52132EMERGENCY ASSISTANCE54124PW - CONCRETE/SUPPLIES
52133MONTHLY DISCOUNT PROGRAM54125PW - TRAFFIC PAINT
52134CONTRACT ADMINISTRATION54126PW-PREMARKS
52135ENERGY CONSERVATION PROGRAM54127PW - SIGN POSTS/SHEETING
52136PHOTOVOLTAIC RATES/INCENTIVE54128PW - COLD PATCH MATERIAL
52137PUBLIC BENEFITS PROGRAM MGMT54129PW - TACK OIL
52138NCPA PUBLIC BENEFITS PROGRAM54130PW - SAFETY
52139RESEARCH, DEVELOPMENT & DEMO54131PW - BARRICADES & CONES
52140LITIGATION EXPENSES54160HR - CITY LIABILITY & CONTRACT
52145DETACHMENT-SEWER-UVSD54161HR - BACKGROUND & PHYSICALS
52150LEGAL SERVICES/EXPENSES54162HR - ADVERTISING
52151AFLAC & PERS INSUR ADMIN FEES54163HR - INTERVIEW SUPPLIES
52170UKIAH WASTE SOLUTIONS54164HR - FORMS & OTHER DIV. EXP.
52171RESIDENTIAL BILLING CHARGE54165HR - NEW EMPLOYEE FINGERPRINT
52172COMMERCIAL OVERSIGHT FEE54166HR - DOT TESTING PROGRAM
52180SECURITY SERVICES54167HR - EMPLOYEE DEVELOPMENT
52301PROPERTY TAX ADMIN FEE54168HR - REMIF SAFETY TRNG & SUPPO
52302AMBULANCE FEES54201PRISONER EXPENSE
52303REHIT SUPPORT54202MAJOR CRIME INVETIGATIONS
52304LAFCO FEES AND PROP TAX EXP54320SOFTWARE
52500TRUSTEE FEES54330COMPUTER AND TECHNOLOGY
52510ADVERTISING & PROMOTION54500EQUIP RENTS AND LEASES
52515ADVERTISING & PUBLICATION54700FINES & PENALTIES
52521LIABILITY INSURANCE PREMIUM55100TELEPHONE
52522LIABILITY INSURANCE DEDUCT55200PG&E
52523BOILER/MACHINERY PREMIUMS55210UTILITIES
52524PROPERTY INSURANCE56100VEHICLE & EQUIPMENT MAINT. & R
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52525WORKER'S COMP. EXPENSE56110CITY GARAGE - PARTS
56121R & M RADIO EQUIPMENT56111CITY GARAGE - LABOR
56122R & M NON-AUTO EMS EQUIPMENT56112EQUIPMENT PARTS FOR RESALE
56123R & M COMPUTERS56120EQUIPMENT MAINTENANCE & REPAIR
56124MAINT CONTRACT DEFIBULATORS80235SYSTEM MAINTENANCE
56130EXTERNAL SERVICES80236EMERGENCY/CONTINGENCY
56210FUEL & FLUIDS90100LOAN PROCEEDS
56300BUILDING MAINT. & REPAIR90101LOAN PAYMENT RECEIVED
56410EQUIPMENT RENTAL - PRIVATE90301LOAN REPAYMENT
56504FACILITY MAINTENANCE & REPAIR90410BOND PROCEEDS
56600AIRFIELD MAINTENANCE & REPAIR
56700LANDFILL CLOSURE EXPENSE
57100CONFERENCE & TRAINING
57101CONF & TRAINING-AQUATICS
57102CONF & TRAINING-PARKS STAFF
57200MEETINGS
57300MEMBERSHIPS & SUBSCRIPTIONS
58101NCPA PLANT GENERATION
58102NCPA POWER PURCHASES
58103NCPA TRANSMISSION
58104NCPA MANAGEMENT SERVICES
58105NCPA THIRD PARTY SALES
58106NCPA PASS THROUGH COSTS
58107NCPA COMMITMENTS ACTIVITY
58201WATER PURCHASES
58202WATER TREATMENT PLANT CHEMICAL
58401AVIATION FUEL
58410GARAGE LUBRICANTS & PARTS
58510REIMBRSABLE JOBS
59100PROPERTY TAXES PAID
59101FEES
59102FRANCHISE FEES
59350PURCHASE DISCOUNTS TAKEN
59400OTHER EXPENSES
70101LOAN PAYMENTS MADE
70102BOND INTEREST PAYMENTS
70110BOND ISSUANCE COSTS
70201LOAN PRINCIPAL PAYMENTS
70202BOND PRINCIPAL PAYMENTS
80100MACHINERY & EQUIPMENT
80200BUILDINGS ACQUISITION
80210LAND ACQUISITION
80220BUILDING IMPROVEMENTS
80230INFRASTRUCTURE
80231RECYCLING STUDY 50% GRANT MATC
80232LINE REPLACEMENTS
80233MAIN REPLACEMENTS
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80234INFLOW/INFILTRATION
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PAGE 1 OF 1
REQUEST FOR BID
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482
P: (707) 463-6233, F: (707) 313-3621
DATE:5/1/2018
Bids may be emailed, faxed, or hand delivered, to the contact information listed REQ. NO.E28681
herein, and by the specified deadline, or the bid will be rejected.
BIDS WILL BE RECEIVED UNTIL
Submitted by:1:30 p.m., May 29,2018
(Company Name AT THE OFFICE OF THE PROCUREMENT MANAGER
& Address)300 SEMINARY AVE. CITY of UKIAH
BY:Mary Horger
Email: mhorger@cityofukiah.com
BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
1 Lump SumAll materials, equipment and labor for the removal and replacement of the Ukiah Airport
20,000 gallon Jet A AST fuel tank, located at the City of Ukiah Corporation
Yard, 1320 Airport Road, Ukiah, CA 95482, as per attached specification E28681.
There will be a NON-MANDATORY Pre-Bid Meeting at 9 a.m. on
Wednesday, May 16, 2018 at the Corporation Yard, 1320 Airport Road, Ukiah.
Payment Terms:N30
SIGNATURE:DATE:LEAD TIME ARO :
PRINT NAME:PHONE:EMAIL:
TERMS:
1.LOCALPREFERENCE:LocalVendors shallbe given an allowance offive percent(5%), up to a maximum allowance of$2,500, on any bidfor
supplies, equipment and/or materials per UkiahCityCodeSection1522.D.4.ALocalVendorisdefined as one which,1) conductsbusiness in an
ffice or otherbusiness premises with a physicallocationinMendocinoCounty, 2)holds a validbusiness license issuedbyMendocinoCounty
o
fthe cities inMendocinoCountyforthatbusiness location, and3)has conductedbusiness in compliance with1) and2)for notless than
or one o
ix(6) months priorto requestingthe preference. TheCity shall receive satisfactory proofthat a business qualifies as a local vendorbeforeit
s
may receivethelocal preference. Inthe eventthatthereis a tiebid, where one bidderislocal,the otheris not, andthebidis equalin price and
quality, the award shall go totheLocalVendor.
2.Rightis reservedto reject any and allbids.
3.Rightis reservedto accept separateitems unless specificallydeniedbybidder.
4.Rightis reservedto reject a bidfrom any bidder whohas previouslyfailedto perform adequatelyfortheCity ofUkiah.
5.InCASEOFDEFAULT,theCity ofUkiah may procure theitems quoted on from other sources andholdthe originalbidderliablefor any increased 4
ts.
cos
6.The price, terms, delivery point, anddeliverydate may individually or collectivelybethebasis ofthe awarding ofthebid.
7.In submittingthebid,bidder agrees thatthebid shall remain open and may notbe revoked or withdrawn for60days from thebidduedate, unless
differenttime periodis specifiedinRFB.
a
8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above.
REQUEST FOR BID
City of Ukiah
Specification #E28681
Replacement of 20,000 Gallon Jet A AST Tank
at the Ukiah Municipal Airport
May 1, 2018
Non-Mandatory Pre-Bid Meeting:
9 a.m., Wednesday, May 16, 2018
Corporation Yard, 1320 Airport Road, Ukiah California 95482
Bid Due Date
1:30 p.m., May 29, 2018
5
City of Ukiah RFB – Jet A Tank Replacement
I. Introduction
City of Ukiah is seeking bids from qualified Contractors to provide all materials, equipment and
labor, for the removal and replacement of the Ukiah Airport 20,000 gallon Jet A AST fuel tank, located at the
City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah, CA 95482.
II.Bid Procedure
PLEASE TAKE NOTICE: This Request for Bid (RFB) is issued as an open market purchase under
Section 1522 of the Ukiah City Code. This is not a formal or informal bid under the provisions of state law
governing RFB’s for Public Projects. The procedures governing open market purchases are at the discretion
of the Purchasing Officer and may vary from bid to bid, depending on the City’s needs. The City Code
encourages the Purchasing Officer to use modern communications, including the telephone, e-mail and the
internet, to obtain the lowest possible price, consistent with the City’s needs. The Purchasing Officer does
use City bidder’s lists when soliciting bids. You may contact the Purchasing Officer if you would like to be
placed on the City’s bidder’s list.
III. Contact Person
The City has designated Mary Horger, Procurement Manager, as the contact person for questions
related to the work requested. Questions are to be submitted in writing, and can be done so by e-mail at
mhorger@cityofukiah.com.
IV.Pre-Bid Meeting – Non-Mandatory
A qualified representative of the Contractor is requested to attend a pre-bid meeting at the designated
date, time and location below. Attendance at this conference is non-mandatory.There will be no other
opportunities given to inspect the job site.
The purpose of this meeting will be to clarify the contents of this bid request in order to prevent any
misunderstanding of the City’s position. Any doubt as to the requirements of this solicitation or any apparent
omission or discrepancy should be presented to the City at this meeting. The City will then determine the
appropriate action necessary, if any, and may issue a written amendment to the bid request. Oral statements
or instructions will not constitute an amendment to this solicitation.
Bid Conference Date: May 16, 2018
Bid Conference Time: 9:00 a.m.
Bid Conference Location: City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah, CA
V. Bid Submittal Instructions
Bids can be submitted in hardcopy or by email. Bids are due on or before 1:30 p.m., May 29, 2018
to:
City of Ukiah Purchasing Department
Attn: Mary Horger, Procurement Manager
411 West Clay Street, Ukiah, CA 95482
Phone: (707) 463-6233
Email: mhorger@cityofukiah.com
It will be the sole responsibility of the bidders to have their bids delivered to the City before the
closing hour and date. Late bids will not be considered and will be returned unopened to the sender. The City
will not be responsible for any cost incurred by the Contractor in preparation of their bid response.
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6
City of Ukiah RFB – Jet A Tank Replacement
VI. Scope of Work
The scope of work is to include all labor, materials and equipment to do the following (please refer to
material take-off list provided for in Attachment A, and pictures of the current tank are provided as
Attachment B):
Provide engineered drawings, applications & submittals for required permits
Degas & inert existing AST Avgas/Jet A compartment is clean (tank will have several gallons of
fuel in both compartments)
Remove & dispose of existing 20k AST per EPA requirements (option of contractor re-selling to
another end-user with liability release for City.)
Provide manifest.
Provide & install one (1) 20,000 gallon double wall Jet A Fuel Storage tank U.L. 2085LISTED
ABOVEGROUND CYLINDRICAL STORAGE TANK WITH RFSO FITTINGS, ONE 24”
MANWAY WITH INTERIOR LADDER, ONE 24” MANWAY W/4” BACK TO BACK RFSO
FITTINGS (City may allow alternate nozzle design upon submittal review), SLOPED SADDLES
(1:50 minimum, must be included in saddles with existing footings), EXTERIOR WHITE
POLYURETHANE (ATA 103 compliance not already included: inlet diffuser, gauge hatch,
automatic overfill shutoff)
ONE (1) INTERIOR DOUBLE BUTT CONSTRUCTION (interior welds ground smooth 12” on
center of tank bottom), TWO COATS PHENICON EPOXY (any interior coating suitable for jet
service and light colored acceptable with application and curing documentation)
ONE (1) WATER DRAW OFF SUMP (at low end of tank, sump bowl ground level hand pump
with anti-siphon feature and lockable spring ball valve at pump, .75” stainless steel piping or
tubing terminating 12” above grade level with male camlock dust cap, GPI-DP20UL hand pump)
ONE (1) 30” MANWAY (optional with two other 24” manways)
OSHA exterior ladder and platform to allow tank top access as required for daily, monthly,
annual maintenance tasks
Provide (1) tank top clock gauge with overfill alarm in addition to dipstick gauging hatch
Provide new floating suction assembly in new AST (sized 3” for existing ~200 GPM pump skid,
all aluminum for tank interior parts, with either stainless steel cable for buoyancy checks or clock
gauge indicator)
Provide and install 3-inch black threaded steel piping from tank top to tee connected to existing
fill fuel skid piping (tank top nozzles for both suction and fill piping, flanged, welded piping for
use with RSFO tank and skid nozzles and future maintenance, prefer stainless steel but black iron
acceptable, painted as required, replace current threaded flexible connections with stainless steel
flanged)
Provide & install butterfly valves for fuel flow control & recirculation capability (all must be fire
rated per code)
(Provide and install anti-siphon feature, flanged emergency shutoff, and flanged ball valves on
tank suction and fill lines, per fire code)
Provide and install pipe support stanchions as required for new piping (painted as required)
Prime & flush new piping thoroughly with client provided jet fuel and using into service checklist
(fuel must be made available while onsite to perform)
3
7
City of Ukiah RFB – Jet A Tank Replacement
After priming and flushing is complete replace jet fuel filters (or keep spare filters for future use
based on testing and differential pressure results)
Provide crane for loading and unloading of tanks
Tank saddles must bolt into existing concrete foundation (option of installing new foundation
bolts as required for tank design)
Bidders may offer alternate substitutions to above items for review by client to meet regulatory
and performance requirements
VII. Measurement and Payment
Measurement is lump sum, and price bid will include all materials, labor, and equipment for the work
requested.
VIII. Terms
The City asks that vendors specify their desired payment preferences in their bid response. The actual
payment terms of the contract will be open for negotiation during the contract phase. If no special payments
are requested prior to issuing the work, the City will assume net 30 terms.
The City reserves the right to award to the lowest, responsible bidder. The City also reserves the right
to waive any irregularities and technicalities and request rebids should it be deemed in its best interests to do
so. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the
awarding of the bid. In addition, the City reserves the right to make the selection of specific parts of a bid, or
multiple proposals that will best meet the needs of the City as defined in this RFB. In addition, the City
reserves the right to reject any or all bids. The awarded contractor will enter a “Short Form Construction
Contract”, Attachment C.
IX. Bidder Qualifications
The City will satisfy itself that the potential contractors are reputable firms with a proven track record
and a proven product. Contractors are asked to provide the information requested under Work Performance
History Capability. References are to be those who you have performed similar scope of work as asked for in
this RFB. References are to include the contact name and phone number. A minimum of three references are
requested.
X.Insurance Requirements
Bidder’s attention is directed to the insurance requirements – see Attachment D. Contractors shall
furnish to the City, upon award of contract, certificates of insurance covering full liability under Worker’s
Compensation laws of the State of California, Comprehensive General Liability and Business Auto Insurance
with policy limits of not less than $2,000,000 naming the City as an additional insured party.
It is highly recommended that contractors confer with their respective insurance carriers or brokers to
determine in advance of bid submission the availability of insurance certificates and endorsements as
prescribed and provided herein. If an apparent awarded contractor fails to comply with the insurance
requirements, that contractor may be disqualified from award of the contract. If you have questions regarding
the City’s requirements, please contact the City’s Risk Manager at 707-463-6287.
4
8
City of Ukiah RFB – Jet A Tank Replacement
XI. License and Additional Requirements
1) Compliance with Laws and Regulations: All materials, parts and equipment furnished pursuant to
these specifications shall be in compliance with the laws and regulations of the State of California and OSHA.
The contractor shall, if requested by the City, supply certification and evidence of such compliance.
2) Legal Requirements and Permits: The contractor agrees to fully comply with all local, City, State and
Federal laws, regulations and ordinances governing performance of contractual services required, and it will
be the responsibility of the contractor to obtain any and all necessary licenses, permits or clearances,
including the actual cost of licenses.
3)License Requirements: Bidder/Contractor must possess a current State of California contractor’s
license and a City of Ukiah business license.(For information business license, please contact Kathy
Norris, City of Ukiah Finance Department at 707-463-6202.)
a) The Contractor shall possess a valid State of California Class A license. Bidder shall provide proof of
possession of the proper licenses and certificates of registration necessary to perform the work.
Employees actually performing the tasks shall provide proof of proper certificates of registration for
same.
b) The bidder shall keep in force a City of Ukiah business license for the extent of the project.
c) Where subcontractors/jobbers are used, bidder shall provide the City with proof of proper
licenses, certificates and proof of insurance for work performed.
4)Notice to Bidders – Contractor Registration and Prevailing Wages –No contractor or
subcontractor may be listed on a bid proposal for a public works project unless registered with
the Department of Industrial Relations pursuant to Labor Code section 1725.5 \[with limited
exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)\]. No
contractor or subcontractor may be awarded a contract for public work on a public works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5. The prime contractor shall be responsible for posting job site notices as
prescribed by regulation. This project is subject to compliance monitoring and enforcement by
the Department of Industrial Relations.
Public Works Small Project Exemption: Small project exemption means that contractors who
work exclusively on small projects are not required to register as public works contractors or file
electronic certified payroll reports for those projects. However, prevailing wages must still be
paid on projects with small project exemption. Contractors are still required to maintain certified
payroll records on a continuous basis, and provide those records to the Labor Commissioner’s
Office upon request. Small project exemption is applied based on the amount of the entire
project, not a contractors subcontracted amount of the project. Small project exemption applies
for all public works projects that do not exceed: $25,000 for new construction, alteration,
installation, demolition or repair; and $15,000 for maintenance.
Each laborer or mechanic of Contractor or any subcontractor engaged in work on the project
under this contract shall be paid, pursuant to provisions of Section 1770, including amendments
thereof, of the Labor Code of the State of California, the Director of the Department of Industrial
Relations, State of California, has ascertained the general prevailing rate of wages for straight
time, overtime Saturdays, Sundays and Holidays including employer payment for health and
welfare, vacation, pension and similar purposes, copies of the General Prevailing Wage
Determination (applicable to the work), for the locality in which the work is to be done can be
reviewed at Website: www.dir.ca.gov/dlsr/pwd/northern.html .
The Labor Commissioner through the Division of Labor Standards Enforcement (DLSE) may at
9
any time require contractor and subcontractors to furnish electronic certified payroll records
directly to DLSE. For projects that do not meet the “Public Works Small Project Exemption”,
5
City of Ukiah RFB – Jet A Tank Replacement
contractors and subcontractors must furnish electronic certified payroll records directly to the
DLSE.
5)Bonds – Once the project is awarded, the contractor will have to provide the following bonds
(Forms attached).
a)Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall
furnish a bond of a surety company or other securities providing equivalent protection such as
cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the
faithful performance of all covenants and stipulations under this contract. The amount of the bond
shall be 100 percent of the total contract price, as this sum is set forth in the agreement.
b)Material and Labor Bond. As a part of the execution of this contract, the Contractor shall
furnish a bond of a surety company or other securities providing equivalent protection such as
cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50
percent of the total contract price, as this sum is set forth in the agreement for the payment in full
of all persons, companies or corporations who perform labor upon or furnish materials to be used
in the work under this contract, in accordance with the provisions of Sections 3247 through 3252
inclusive of the Civil Code of the State of California and any acts amendatory thereof.
c)Defective Material and Workmanship Bond. As a condition precedent to the completion of
this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an
amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one
(1) year after the completion and acceptance of the work, to protect the City against the results of
defective materials, workmanship and equipment during that time. This bond shall be delivered to
the City before the final payment under this contract will be made.
d)Notification of Surety Companies. The surety companies shall familiarize themselves with all
of the conditions and provisions of this contract and they waive the right of special notification of
any change or modification of this contract or of extension of time, or decreased or increased
work, or of the cancellation of the contract, or of any other act or acts by the City or its authorized
agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of
changes shall in no way relieve the surety companies of their obligation under this contract.
:
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City of Ukiah RFB – Jet A Tank Replacement
INDEMNIFY AND HOLD HARMLESS AGREEMENT
Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to
defend, indemnity, hold harmless and release the City, its officers, agents and employees, from and against
any and all actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or
entity, arising out of or in connection with the negligent or willful misconduct in the performance by
contractor hereunder, whether or not there is concurrent, passive or active negligence on the part of the City,
but excluding liability due to the sole active negligence or willful misconduct of the City. This
indemnification obligation is not limited in any way by any limitation on the amount or type of damages or
compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability
benefits acts or other employee's benefits acts.
Contractor shall be liable to the City for any loss or damage to City property arising from or
in connection with Contractor performance hereunder. The undersigned acknowledges that this document,
together with the resulting purchase order issued by the City, the executed Short Form Construction Contract,
the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage
comprise a written agreement between the Contractor and the City binding on both parties.
The undersigned declares they are familiar with the items specified and have carefully read the RFB
specification/requirements, checked all of the figures stated on the specifications and accepts full
responsibility for any error or omission in the preparation of this bid.
This bid is submitted by, (check one)
____ Individual Owner ____ Partnership ____ Corporation _____ Other
Legal Name of Bidder ___________________________________________________________
Address of Bidder ______________________________________________________________
Tax ID# ______________________________________________________________________
Phone Number______________________________ Fax Number ________________________
California State Contractor’s License #: Expiration Date:
DIR Public Works Contractor Registration #:
By: ______________________________________________ Date _____________________
Signature
Print or Type Name: ____________________________________________________________
Title
21
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City of Ukiah RFB – Jet A Tank Replacement
WORK PERFORMANCE DATA
HISTORY AND CAPABILITY: Provide the name, locations and a narrative statement on the work performed.
WORK PERFORMED
1. COMPANY NAME: ______________________________________
CONTACT:____________________________________________ _______________________________________
ADDRESS:____________________________________________ _______________________________________
PHONE________________________________________________ ________________________________________
2. COMPANY NAME: ______________________________________ _______________________________________
CONTACT_____________________________________________ _______________________________________
ADDRESS_____________________________________________ _______________________________________
PHONE:________________________________________________ _______________________________________
3. COMPANY NAME: _____________________________________ _______________________________________
CONTACT:____________________________________________ _______________________________________
ADDRESS____________________________________________ _______________________________________
PHONE:______________________________________________ _______________________________________
4. COMPANY NAME: ____________________________________ _______________________________________
CONTACT:___________________________________________ _______________________________________
ADDRESS:___________________________________________ _______________________________________
PHONE:_____________________________________________ _______________________________________
5.COMPANY NAME: ____________________________________ _______________________________________
CONTACT:___________________________________________ _______________________________________
ADDRESS:___________________________________________ _______________________________________
PHONE:_____________________________________________ _______________________________________
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City of Ukiah RFB – Jet A Tank Replacement
SUBCONTRACTORS: The bidder must submit a list of subcontractors whom he proposes to employ on the work with proper firm
name and business address of each.
1)Subcontractor’s Name Work to be performed
_____________________________________________________ _________________________________________________
_____________________________________________________ _________________________________________________
Address
_________________________________________________
City/State/Zip
____________________________________________________
Phone Number Fax Number
____________________________________________________ __________________________________________________
California State Contractor License # DIR Public Works Contractor Registration #
2)Subcontractor’s Name Work to be performed
___________________________________________________ _____________________________________________
___________________________________________________ _____________________________________________
Address
_____________________________________________
City/State/Zip
__________________________________________________ ____________________________________________
Phone Number Fax Number
____________________________________________________ __________________________________________________
California State Contractor License # DIR Public Works Contractor Registration #
3)Subcontractor’s Name Work to be performed
__________________________________________________ _____________________________________________
___________________________________________________ _____________________________________________
Address
__________________________________________________ _____________________________________________
City/State/Zip
___________________________________________________ _____________________________________________
Phone Number Fax Number
____________________________________________________ __________________________________________________
California State Contractor License # DIR Public Works Contractor Registration #
23
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City of Ukiah RFB – Jet A Tank Replacement
BIDDER/CONTRACTOR STATEMENT
REGARDING INSURANCE COVERAGE
(Submit with Bid)
PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage
requirements specified in the Request for Bid for:
Jet A Tank Replacement
Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including
insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified.
And we/I will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured
against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that code,
before commencing the performance of the work specified.
Please Print (Person, Firm, or Corporation)
Signature of Authorized Representative
Please Print (Name & Title of Authorized Representative)
Date Phone Number
24
10
City of Ukiah RFB – Jet A Tank Replacement
CITY OF UKIAH
Mendocino County, California
FAITHFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________________
__________________________________________________________________________________,
AS PRINCIPAL, and
__________________________________________________________________________________,
AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City”, in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated __________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the
Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted
and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of
the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason
of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons
supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such
persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes
payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the
performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way
release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or
forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto,
this ________ day of _______________,20_______.
In the presence of:
WITNESS:
_________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
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City of Ukiah RFB – Jet A Tank Replacement
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be
attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________ Secretary of
the corporation named as Principal in the foregoing bond; that _______________________________________, who signed
the said bond on behalf of the Principal, was then ____________________________________________ of said corporation;
that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to
for and in behalf of said corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
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12
City of Ukiah RFB – Jet A Tank Replacement
CITY OF UKIAH
Mendocino County, California
MATERIAL AND LABOR BOND
KNOW ALL MEN BY THESE PRESENTS,
That we the undersigned, ______________________________________________________
__________________________________________________________________________,AS PRINCIPAL, and
__________________________________________________________________________
__________________________________________________________________________,AS SURETY,
are held firmly bound unto THE CITY OF UKIAH, hereinafter called the “City” in the penal sum of
dollars ($____________________)
for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally.
WHEREAS, the Principal has entered into a certain Contract with the City, dated _________________, 20_____,
a copy of which is hereto attached and made a part hereof,
NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the
Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted
and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of
the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason
of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons
supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such
persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes
payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the
performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the
performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No
modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way
release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or
forbearance is hereby waived.
IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto,
this ________ day of _______________,20_______.
In the presence of:
WITNESS:
____________________________________
________________________________(SEAL)
(Individual Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
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City of Ukiah RFB – Jet A Tank Replacement
WITNESS:
____________________________________
______________________________(SEAL)
(Corporate Principal)
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
________________________________
(Corporate Principal) Affix
Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
ATTEST:
____________________________ ________________________________ Affix
(Corporate Surety) Corporate
Seal
___________________________________
(Business Address)
___________________________________
(City/State/Zip Code)
The rate of premium on this bond is $___________________________ per thousand.
The total amount of premium charges is $____________________________..
(The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be
attached).
(CERTIFICATE AS TO CORPORATE PRINCIPAL)
I,_________________________________________, certify that I am the ______________________________ Secretary of
the corporation named as Principal in the foregoing bond; that _______________________________________, who signed
the said bond on behalf of the Principal, was then ____________________________________________ of said corporation;
that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to
for and in behalf of said corporation by authority of its governing body.
____________________________________________ Affix Corporate Seal
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City of Ukiah RFB – Jet A Tank Replacement
DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND
1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable.
2. The name of the Principal shall be shown exactly as it appears in the Contract.
3. The penal sum shall not be less than required by the Specifications.
4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his
place of residence.
5. If the Principal is a corporation, the bond shall be executed under its corporate seal.
If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate
name.
6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be
certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of
the corporation as will evidence the official character and authority of the officer signing, duly certified by the
Secretary or Assistant Secretary, under the corporate seal, to be true copies.
7. The current power-of-attorney of the person signing for the surety company must be attached to the bond.
8. The date of the bond must not be prior to the date of the Contract.
9. The following information must be placed on the bond by the surety company:
a. The rate of premium in dollars per thousand; and
b. The total dollar amount of premium charged.
10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond.
11. Type or print the name underneath each signature appearing on the bond.
12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for
signing.
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City of Ukiah RFB – Jet A Tank Replacement
CITY OF UKIAH
Mendocino County, California
DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, _____________________________________________________________________
__________________________________________________________________, as PRINCIPAL
and__________________________________________________________________________
___________________________________________________________________, as SURETY,
are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of
___________________________________________________________________________________
_________________________________________________________($____________________),
(5 PERCENT OF THE FINAL CONTRACT AMOUNT)
to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators,
successors and assigns jointly and severally, firmly by these presents.
WHEREAS, the said Principal entered into a Contract with the City of Ukiah dated_________________________
for _________________________________________________________________________________
____________________________________________________________________________________
WHEREAS, said Contract has been completed, and was approved on the ______ day of ___________, _________,
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee
that the work will be free of any defective materials or workmanship which become apparent during the period of one (1)
year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect,
provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or
Manufacturer only, and the surety assumes no liability for such a guarantee.
Signed, sealed, and dated this __________ day of ____________, 20_____.
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Principal
__________________________________________________(Seal)
BY:_______________________________________________(Seal)
__________________________________________________(Seal)
Surety
16
2:
Attachment A
(Equipment/Material Take-Off List)
Qty. Description
1 20,000-gallon double wall Jet A Fuel Storage tank U.L. 2085 LISTED ABOVE
GROUND CYLINDRICAL STORAGE TANK WITH RFSO FITTINGS, ONE 24”
MANWAY WITH INTERIOR LADDER, ONE 24” MANWAY W/4” BACK TO BACK
RFSO FITTINGS, SLOPED SADDLES, EXTERIOR WHITE POLYURETHANE
1 ONE (1) INTERIOR DOUBLE BUTT CONSTRUCTION, TWO COATS
PHENICON EPOXY
1 ONE (1) WATER DRAW OFF SUMP
4 All decals to meet applicable codes with fuel grade decals meeting API/IP 1542;
GTP-2135-13
4 GTP-2135-10
Flammable decal
4 GTP-2135-1
No Smoking decal, RED ON WHITE
5 GTP-2135-5
Jet-A decal, white on black w/black stripe
1 MOR354-0200AV
VENT, 2" SLIP ON, OPEN ATMOSPHERIC (vendor to size per tank requirements)
8 GTP-3255-A
Pipe Decal, Jet-A, 5" x 16"
10 GTP-3255-A-N
Flow Arrow Pipe Decal, Jet-A, Narrow, 2" x 15"
2 JFWBV002-E F.P. 3"SS
Ball Valve, 3" 316SS, Lockable, flanged
1 OPW202F-0600
Emergency tank vent, 8", flanged (vendor to size per tank requirements)
31
ATTACHMENTBΑPICTURESOFCURRENTTANK
32
AttachmentBPage1of4
33
AttachmentBPage2of4
34
AttachmentBPage3of4
35
AttachmentBPage4of4
ATTACHMENT C - SHORT FORM CONSTRUCTION CONTRACT
This Agreement is made and entered on _______, in Ukiah,
California, by and between __________, a CA General Partnership
\[corporation, partnership, sole properietor\] ("Contractor") and the City of Ukiah
("City"), a general law municipal corporation.
RECITALS:
1. The plans and specifications for this work ("the Work")
are contained in Exhibit A – Bid Specification, which is attached
hereto and incorporated herein by this reference.
2. Contractor is properly licensed and qualified to perform
the work.
3. Whenever this Agreement calls for City approval or
notification, the approval or notification must be signed by the
City Manager or his or her designee.
AGREEMENT:
Wherefore, in consideration of the foregoing facts and the
terms and conditions as further stated herein, the parties hereby
agree as follows.
1. PERFORMANCE OF THE WORK
Contractor will perform the Work as further provided herein.
1.1 Time of Performance. Contractor shall commence the Work
when receiving a formal Notice to Proceed, and shall complete the
Work by no later than _____________________.
1.1.1. X\[check if applicable\] It is agreed by the parties to
the contract that time is of the essence and that, in case all
the work is not completed before or upon the expiration of the
time limit as set forth, damage, other than those cost items
identified in section 1.1.2, will be sustained by the City and
that it is and will be impracticable to determine the actual
amount of damage by reason of such delay; and it is therefore
agreed that, subject to Sections 1.13-1.14, below, the
Contractor will pay to the City the sum of five hundred dollars
S:u\\agrtms06\\short form construction contract
May 1, 2018
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1
($500.00) per day for each and every calendar day's delay beyond
the time prescribed.
1.1.2 \[check if applicable\] In case the work called for
under this contract is not completed within the time limit
stipulated herein, the City shall have the right as provided
hereinabove, to extend the time of completion thereof. If the
time limit be so extended, the City shall have the right to
charge to the Contractor and to deduct from the final payment
for the work the actual cost to the City of engineering,
inspection, superintendence and other overhead expenses which
are directly chargeable to the contract and which accrue during
the period of such extension, except that the cost of final
unavoidable delays shall not be included in such charges.
1.2 Construction of Contract Documents. Contractor will
perform the Work in compliance with the plans and specifications
set forth in the attached Exhibit A. If there is any inconsistency
or conflict between the plans and the specifications, the
specifications will prevail. If there is any inconsistency between
the plans and the specifications and this agreement, the terms of
this Agreement shall prevail, unless expressly stated otherwise in
a particular specification.
1.3 Contractor furnished items. Contractor will furnish all
necessary labor, materials, tools, equipment, and transportation
necessary to perform the Work.
1.4 New SB 854 requirements
1.4.1No contractor or subcontractor may be listed on a
bid proposal for a public works project (submitted on or after
March 1, 2015) unless registered with the Department of
Industrial Relations pursuant to Labor Code section 1725.5 \[with
limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)\].
1.4.2No contractor or subcontractor may be awarded a
contract for public work on a public works project (awarded on
or after April 1, 2015) unless registered with the Department of
Industrial Relations pursuant to Labor Code section 1725.5.
1.4.3This project is subject to compliance monitoring
and enforcement by the Department of Industrial Relations.
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2
1.4.4 The Labor Commissioner through the Division of
Labor Standards Enforcement (DLSE) may at any time require
contractors and subcontractors to furnish electronic certified
payroll records directly to DLSE. Commencing with contracts
awarded or after April 1, 2015, all contractors and
subcontractors must furnish electronic certified payroll records
directly to the DLSE.
1.4.5The Prime Contractor is required to post job
notices at the job site as prescribed by regulations (currently,
8 CCR §16451(d).)
1.5 Use of Employees.
1.5.1. Contractor and any subcontractors shall pay
all mechanics and laborers employed by them to work upon the site
of the work unconditionally and without subsequent deductions or
rebate on any account the full amounts due at the time of payment
at wage rates not less than those contained in the applicable
prevailing wage determination, regardless of any contractual
relationship which may be alleged to exist between the Contractor
and subcontractors and such laborers and mechanics.
1.5.2. Contractor shall comply with the California
Labor Code Section 1775. In accordance with said Section 1775,
Contractor shall forfeit as a penalty to the City, $50.00 for each
calendar day or portion thereof, for each workman paid less than
the stipulated prevailing rates for such work or craft in which
such workman is employed for any work done under the Contract by
him or her or by any subcontractor under him or her in violation
of the provisions of the Labor Code and in particular, Labor Code
Sections 1770 to 1780, inclusive. In addition to said penalty and
pursuant to Section 1775, the difference between such stipulated
prevailing wage rates and the amount paid to each workman for each
calendar day or portion thereof for which each workman was paid
less than the stipulated prevailing wage rate shall be paid to
each workman by the Contractor.
1.5.3. Pursuant to the provision of Section 1770 of
the Labor Code of the State of California, City has ascertained
the general prevailing rate of wages (which rate includes employer
payments for health and welfare, vacation, pension and similar
purposes) applicable to the work to be done, for straight time
work. The holiday wage rate listed shall be applicable to all
S:u\\agrtms06\\short form construction contract
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3
holidays recognized in the collective bargaining agreement of the
particular craft, classification, or type of workers concerned.
Copies of the General Prevailing Wage Determination are on file in
the office of the City Engineer and are available to the Contractor
on request. The Contractor shall post the wage determination at
the site of work in a prominent place where the workers can easily
see it.
1.5.4. City will not recognize any claim for
additional compensation because the Contractor has paid any rate in
excess of the prevailing wage rate obtained from the City Engineer.
The possibility of wage increases is one of the elements to be
considered by the Contractor in determining his or her bid and will
not in any circumstances be considered as the basis for a claim
against the City.
1.5.5. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to
each worker needed to execute the work in accordance with the
requirements in Section 1773.8 of the Labor Code (Chapter 880,
Statutes of 1968).
1.5.6. Apprentices.
Attention is directed to the provisions in Sections
1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the
California Labor Code concerning the employment of apprentices
by the Contractor or any subcontractor under him. Contractor and
any subcontractor under him or her shall comply with the
requirements of said sections in the employment of apprentices.
Information relative to apprenticeship standards,
wage schedules and other requirements may be obtained from the
Director of Industrial Relations, ex officio the Administrator
of Apprenticeship, San Francisco, California, or from the
Division of Apprenticeship Standards and its branch offices.
Copies of Labor Code Sections 1771 (requiring prevailing wages),
1775 (imposing penalties, including a $50 per day, per worker
forfeiture, for failure to pay prevailing wages), 1776 (requiring
contractor to maintain available for inspection certified payroll
records), 1777.5 (requiring certain apprenticeship programs), 1813
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(imposing penalties for failure to make records available for
inspection) and 1815 (requiring time and ½ for overtime) are
available at the Department of Industrial Relations website at
http://www.dir.ca.gov/
1.6 CITY Inspector. CITY may designate an architect, engineer,
other design professional or other inspector ("Inspector") to
supervise and/or inspect Contractor's performance of the Work. The
Inspector shall have no authority to change the Work, the
compensation for performing the Work or the time for completing the
Work without City's prior written approval. City shall notify the
Contractor in writing, if it designates an Inspector.
1.7 Site Conditions. Contractor acknowledges that it has
inspected the work site and any improvements involving the Work and
satisfied itself as to the conditions which can affect the Work or
its cost. Contractor has not relied on any representation by CITY
or its officers or employees as to the condition of the site or the
houses or any condition that might affect the cost of performing
this Agreement.
1.8 New Products Required. All equipment, materials or
fixtures furnished by Contractor under this Agreement shall be new
and of the most suitable grade for the intended purpose, unless
otherwise specifically provided.
1.9 Compliance with Laws. The Contractor shall give all
notices and comply with all applicable laws, ordinances, codes,
rules and regulations. The Contractor shall secure and pay for all
permits, fees, and licenses necessary for the proper execution and
completion of the work.
1.10 Protection of Site and Improvements. The Contractor
shall preserve and protect the site, grounds and any involved
improvements and shall not alter or damage any portion thereof,
except as is absolutely necessary in order to perform the Work. The
Contractor shall repair or replace, as directed by CITY, any
property that it damages, loses or destroys in violation of this
paragraph. Contractor shall assume full responsibility for
maintaining the safety of the worksite in compliance with all
applicable state and federal worker safety and protectionlaws and
shall maintain the worksite in compliance with all such laws.
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1.11 Inspection of Work. The Contractor shall ensure that
the Work is available for inspection by CITY or its Inspector at
all reasonable times and that no work is covered up or rendered
incapable of inspection without prior notice to CITY or its
Inspector and a reasonable opportunity for inspection. The presence
or absence of an CITY inspector or the conduct of an inspection by
CITY or its Inspector shall not relieve the Contractor from any
contract requirement or compliance with Exhibit A.
1.12 Title. The Contractor warrants that it conveys full and
complete title, free of all liens and encumbrances, to all materials,
supplies, fixtures and equipment furnished to CITY under this
Agreement and agrees to fully defend and indemnifyCITY, its
officers and employees, and the houses and homebuyers included in
the Work from and against any claim, lien, charge, debt, cost,
expense or liability arising from a breach of said warranty.
1.13 Warranties. In addition to any other warranties in this
contract, the Contractor warrants that the Work conforms to the
contract requirements and is free of any defect in equipment,
material or workmanship for a period of one year from the date of
final acceptance of the Work by CITY. If CITY accepts any part of
the Work before final acceptance of the entire Work, the warranty
shall continue for the period of one year from the date of such
partial acceptance. The Contractor shall remedy, at the Contractor's
expense, any failure to conform, or any defect. \[Initial if
following sentence applies /_/ /_/\] CITY shall retain __% of the
Contract Amount to secure the Contractor's warranty and shall remit
the unused portion of that amount at the end of the warranty period.
The time limit of this warranty shall not apply to any latent defects,
or gross negligence or fraud on the part of the Contractor.
1.14. Extension of Time.
Should any delays occur which the City may consider unavoidable, as
herein defined, the Contractor shall, pursuant to his or her
application, be allowed an extension of time proportional to said
delay or delays, beyond the time herein set forth, in which to
complete this contract; and liquidated damages for delay shall not
be charged against the Contractor by the City during an extension
of time granted because of unavoidable delay or delays.
Any claim by Contractor for a time extension based on unavoidable
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delays shall be based on written notice delivered to the City within
15 days of the occurrence of the event giving rise to the claim.
Failure to file said written notice within the time specified shall
constitute a waiver of said claim. Notice of the full extent of the
claim and all supporting data must be delivered to the City within
45 days of the occurrence unless the City specifies in writing a
longer period. All claims for a time extension must be approved by
the City and incorporated into a written change order.
1.15. Unfavorable Weather and Other Conditions.
During unfavorable weather and other conditions, the Contractor
shall pursue only such portions of the work as shall not be damaged
thereby. No portions of the work whose satisfactory quality or
efficiency will be affected by any unfavorable conditions shall be
constructed while these conditions remain, unless, by special means
or precautions approved by the City, the Contractor shall be able
to overcome them.
The Contractor shall be granted a time extension of one day for each
unfavorable weather day that prevents him or her from placing
concrete forms or placing and finishing concrete or asphalt concrete.
Such unfavorable weather day is defined as a rain day where
precipitation prevents the contractor from performing the work more
than four (4) continuous hours within the authorized work period or
a temperature day where the ambient temperature is below that
specified for the placement of materials associated with the
controlling work item for more than four (4) continuouswork hours
of the authorized work period.
1.16. Saturday, Sunday, Holiday and Night Work.
No work shall be done between the hours of 6 p.m. and 7 a.m., nor
on Saturdays, Sundays or legal holidays except such work as is
necessary for the proper care and protection of work already
performed, or except in cases of absolute necessity and in any case
only with the permission of the City.
It is understood, however, that night work may be established as a
regular procedure by the Contractor if he or she first obtains the
written permission of the City and that such permission may be
revoked at any time by the City if the Contractor fails to maintain
at night adequate force and equipment for reasonable prosecution
and to justify inspection of the work.
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1.17. Hours of Labor.
Eight (8) hours of labor shall constitute a legal day's work and
the Contractor or any subcontractor shall not require or permit more
than eight hours of labor in a day from any person employed by him
or her in the performance of the work under this contract, unless
paying compensation for all hours worked in excess of eight (8)
hours per day at not less than 1 ½ times the basic rate of pay.
The Contractor shall forfeit to the City, as a penalty, the sum of
twenty-five dollars ($25.00) for each workman employed in the
execution of the contract by him or her or by any subcontractor,
for each calendar day during which such laborer, workman, or
mechanic is required or permitted to labor more than eight hours in
violation of the provisions of Section 1810 to 1816, inclusive,
(Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the
State of California and any acts amendatory thereof.
2. CONTRACT PRICE
CITY shall pay the Contractor for performance of this Agreement
time and materials with a total not to exceed amount of _______.
3. PAYMENT OF CONTRACT PRICE
3.1 City shall pay any invoice for completed work, and approved
by the City, within thirty (30) days of its receipt by City. All
payments under this contract shall be made upon the presentation of
certificates in writing from the City and shall show that the work
covered by the payments has been done and the payments thereof are
due in accordance with this contract.
4. INDEMNIFICATION AND INSURANCE.
4.1 Indemnification. The Contractor shall do all of the work
and furnish all labor, materials, tools and appliances, except as
otherwise herein expressly stipulated, necessary or proper for
performing and completing the work herein required in the manner
and within the time herein specified. The mention of any specific
duty or liability imposed upon the Contractor shall not be construed
as a limitation or restriction of any general liability or duty
imposed upon the Contractor by this contract, said reference to any
specific duty or liability being made herein merely for the purpose
of explanation.
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The right of general supervision by the City shall not make the
Contractor an agent of the City and the liability of the Contractor
for all damages to persons or to public or private property, arising
from the Contractor's execution of the work, shall not be lessened
because of such general supervision.
Until the completion and final acceptance by the City of all the
work under and implied by this contract, the work shall be under
the Contractor's responsible care and charge. The Contractor shall
rebuild, repair, restore and make good all injuries, damages, re-
erections and repairs, occasioned or rendered necessary by causes
of any nature whatsoever, excepting only acts of God and none other,
to all or any portions of the work, except as otherwise stipulated.
To the fullest extent permitted by law, Contractor shall indemnify
and hold harmless the City and its officers, directors, agents, and
employees from and against all claims, damages, losses and expenses
including but not limited to attorneys' fees, costs of suit, expert
witness fees and expenses and fees and costs of any necessary private
investigatorsarising out of or resulting from the performance of
the work, provided that any such claim, damage, loss or expense (1)
is attributable to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property, other than the work
itself, including the loss of use resulting therefrom and (2) is
caused in whole or in part by any act or omission of the Contractor,
any subcontractor, or anyone directly or indirectly employed by any
of them, or anyone for whose acts any of them may be liable,
regardless of whether or not it is caused in part by a party
indemnified hereunder, or by the negligence or omission of a party
indemnified herein.
In any and all claims against the City or any of its agents or
employees by any employee of the Contractor, any subcontractor,
anyone directly or indirectly employed by any of them, or anyone
for whose acts any of them may be liable, the indemnification
obligation shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or
for the Contractor or any subcontractor under workers' or workmen's
compensation acts, disability benefit acts, or other employee
benefit acts. The obligation to indemnify shall extend to and
include acts of the indemnified party which may be negligent or
omissions which may cause negligence.
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The City shall have the right to estimate the amount of such damage
and to cause the City to pay the same and the amount so paid for
such damage shall be deducted from the money due the Contractor
under this contract; or the whole or so much of the money due or to
become due the Contractor under this contract as may be considered
necessary by the City, shall be retained by the City until such
suits or claims for damages shall have been settled or otherwise
disposed of and satisfactory evidence to that effect furnished to
the City.
.
4.2 Insurance. Contractor shall procure and maintain for the
duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, his
or her agents, representatives, employees or subcontractors.
4.2.1. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial Liability
Coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed.
1/87) covering Automobile Liability, code 1 (any auto).
3. Worker's Compensation insurance as required by the
State of California and Employer's Liability Insurance.
4.2.2. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
1. General Liability: $2,000,000 per occurrence for
bodily injury, personal injury, and property damage. If
Commercial General Liability Insurance or other form with
a general aggregate limit is used, either the general
aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: $2,000,000 per accident
for bodily injury and property damage.
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3. Employer's Liability: $1,000,000 per accident
for bodily injury and property damage.
4.2.3. Deductibles and Self-insured Retentions
Any deductibles or self-insured retentions must be
declared to and approved by the City. At the option of
the City, either: the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects
the City, its officers, officials, employees and
volunteers; or the Contractor shall provide a financial
guarantee satisfactory to the City guaranteeing payment
of losses and related investigations, claim
administration and defense expenses.
4.2.4. Other Insurance Provisions
The general liability and automobile liability policies
are to contain, or be endorsed to contain, the following
provisions:
1. The City, its officers, officials, employees, and
volunteers are to be covered as insureds with respect to
liability arising out of automobiles owned, leased, hired
or borrowed by or on behalf of the contractor; and with
respect to liability arising out of work or operations
performed by or on behalf of the Contractor including
materials, parts or equipment furnished in connection
with such work or operations. General liability coverage
can be provided in the form of an endorsement to the
Contractor's insurance, or as a separate owner's policy.
2. For any claims related to this project, the
Contractor's insurance coverage shall be primary
insurance as respects the City, its officers, officials,
employees, volunteers. Any insurance or self-insurance
maintained by the City, its officers, officials,
employees, or volunteers, shall be excess of the
Contractor's insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall
be endorsed to state that coverage shall not be canceled
by either party, except after thirty (30) days' prior
written notice by certified mail, return receipt
requested, has been given to the City.
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4.2.5. Acceptability of Insurers
Insurance is to be placed with admitted California
insurers with an A.M. Best's rating of no less than A-
for financial strength, aa for long-term credit rating
and AMB-1 for short-term credit rating.
4.2.6. Verification of Coverage
Contractor shall furnish the City with original
certificates and amendatory endorsements effecting
coverage required by this clause. The endorsements shall
be on forms provided by the City or on other than the
City's forms, provided those endorsements or policies
conform to the requirements. All certificates and
endorsements are to be received within 15 days from
written notice of contract award, and the work shall not
commence until the certificates and endorsements have
been approved by the City. The City reserves the right to
require complete certified copies of all required
insurance policies, including endorsements effecting the
coverage required by these Special Provisions at any time.
4.2.7. Subcontractors
Contractor shall include all subcontractors as insureds
under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages
for subcontractors shall be subject to all of the
requirements stated herein.
5. TERMINATION.
This Agreement may only be terminated by City: 1) for breach
of the agreement; 2) because funds are no longer available to pay
Contractor for services provided under this Agreement; or 3) City
has abandoned and does not wish to complete the project for which
Contractor was retained. City shall notify Contractor of any
alleged breach of the agreement and of the action required to cure
the breach. If Contractor fails to cure the breach within the time
specified in the notice, the contract shall be terminated as of that
time. If terminated for lack of funds or abandonment of the project,
the contract shall terminate on the date notice of termination is
given to Contractor. City shall pay the Contractor only for services
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performed and expenses incurred as of the effective termination date,
unless terminated because the Contractor has failed to
satisfactorily cure a breach after notice in which event City shall:
a. retain any amounts earned under the Contract but not yet
paid by City;
b. take possession of all material and fixtures on the job
site;
c. have the right to complete the Work and recover from
Contractor any increased cost to complete the Work above the amounts
that would have been paid to Contractor hereunder, together with
any other damages suffered by City as a result of said breach.
6. MODIFICATION OF AGREEMENT.
City may, from time to time, request changes in the Work, the
time to complete the work or the compensation to be paid for the
Work. Such changes must be incorporated in written amendments to
this Agreement. To be effective, all such changes as referred to
in this section must be agreed upon in writing by both parties to
this agreement.
7. ASSIGNMENT.
The Contractor shall not assign any interest in this Agreement,
and shall not transfer any interest in the same (whether by
assignment or novation), without the prior written consent of City.
8. APPLICATION OF LAWS.
The parties hereby agree that all applicable Federal, State
and local rules, regulations and guidelines not written into this
Agreement shall hereby prevail during the period of this Agreement.
9. INDEPENDENT CONTRACTOR.
It is the express intention of the parties hereto that Con-
tractor is an independent contractor and not an employee, joint
venturer, or partner of City for any purpose whatsoever. City shall
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have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed
by Contractor under this Agreement, and the general public and all
governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate
authority in City have been inserted solely to achieve compliance
with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this
Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between
Contractor and City.
Contractor shall pay all estimated and actual federal and state
income and self-employment taxes that are due the state and federal
government and shall furnish and pay worker's compensation insurance,
unemployment insurance and any other benefits required by law for
himself and his employees, if any. Contractor agrees to indemnify
and hold City and its officers, agents and employees harmless from
and against any claims or demands by federal, state or local
government agencies for any such taxes or benefits due but not paid
by Contractor, including the legal costs associated with defending
against any audit, claim, demand or law suit.
Contractor warrants and represents that it is a properly
licensed for the work performed under this Agreement with a sub-
stantial investment in its business and that it maintains its own
offices and staff which it will use in performing under this
Agreement.
10. GOVERNING LAW.
This Agreement shall be governed by and construed in accordance
with the laws of the State of California and any legal action
concerning the agreement must be filed and litigated in the proper
court in Mendocino County, each party consenting to jurisdiction
and venue of California state courts in Mendocino County.
11. SEVERABILITY.
If any provision of the Agreement is held by a court of com-
petent jurisdiction to be invalid, void, or unenforceable, the
remaining provisions shall nevertheless continue in full force and
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effect without being impaired or invalidated in any way.
12. INTEGRATION.
This Agreement, including the exhibits attached hereto,
contains the entire agreement among the parties and supersedes all
prior and contemporaneous oral and written agreements,
understandings, and representations among the parties. No
amendments to this Agreement shall be binding unless executed in
writing by all of the parties.
13. WAIVER.
No waiver of any of the provisions of this Agreement shall be
deemed, or shall constitute a waiver of any other provision, nor
shall any waiver constitute a continuing waiver. No waiver shall
be binding unless executed in writing by the party making the waiver.
14. NOTICES.
Whenever notice, payment or other communication is required or
permitted under this Agreement, it shall be deemed to have been
given when personally delivered, emailed, telefaxed or deposited in
the United States mail with proper first class postage affixed
thereto and addressed as follows:
CONTRACTORCITY
_____________ City of Ukiah
_____________ 300 Seminary Ave.
_____________ Ukiah, CA. 95482
Email: Email:
FAX: FAX:
Service by telefax shall bear a notation of the date and place of
transmission and the facsimile telephone number to which transmitted.
Either party may change the address to which notices must be sent
by providing notice of that change as provided in this paragraph.
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15. PARAGRAPH HEADINGS.
The paragraph headings contained herein are for convenience
and reference only and are not intended to define or limit the scope
of this agreement.
16. EXECUTION OF AGREEMENT.
This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively,
this Agreement may be executed and delivered by facsimile or other
electronic transmission, and in more than one counterpart, each of
which shall be deemed an original, and all of which together shall
constitute one and the same instrument. When executed using either
alternative, the executed agreement shall be deemed an original
admissible as evidence in any administrative or judicial
proceeding to prove the terms and content of this Agreement.
WHEREFORE, the parties have entered this Agreement on the date
first written above.
CONTRACTOR CITY OF UKIAH
By:___________________________ By:___________________________
Sage Sangiacomo
City Manager
California Contractor's License Number __________ \[Number or N/A\]
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ATTACHMENT D - INSURANCE REQUIREMENTS FOR CONTRACTORS
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
I.Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and
Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
C.Worker’s Compensation insurance as required by the State of California and Employer’s Liability
Insurance.
II.Minimum Limits of Insurance
Contractor shall maintain limits no less than:
A. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to this project/location or the general aggregate limit shall be twice the
required occurrence limit. Insurance must be written on an occurrence basis.
B. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. Insurance must
be written on an occurrence basis.
C. Worker’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
III.Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require
the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers,
officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City
guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to
approve the deductible without a guarantee.
IV.REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the
following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on
behalf of the contractor; and with respect to liability arising out of work or operations performed by or on
behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or
operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s
insurance, or as a separate owner’s policy.
B.The workers’ compensation policy is to be endorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses paid under the terms of this policy which arises
from the work performed by the named insured for the City. NOTE: You cannot be added as an additional
insured on a workers’ compensation policy.
C. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance
with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance
52
maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the
Contractor’s insurance and shall not contribute with it.
Rev: 11/20/08 Page 1 of 2
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return receipt
requested, has been given to the City.
E.Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the
active negligence of the additional insured in any case where an agreement to indemnify the additional
insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.
V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than A- for
financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
VI.Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage
required by this clause. The endorsements should be on forms provided by the City. If endorsements are on
forms other than the City’s forms, those endorsements or policies must provide coverage that is equivalent to or
better than the forms requested by the City. All certificates and endorsements are to be received and approved
by the City before work commences. The City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements affecting the coverage required by these specifications at
any time.
VII.Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements
stated herein.
If you have questions regarding our insurance requirements contact:
Risk Manager
(707) 463-6287 FAX (707) 463-6204
53
Rev: 11/20/08 Page 2 of 2
54
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$326,374.00
$326,374.00 $326,374.00
Under Review
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$326,374.00
Gettler-Ryan 1050 Riverside Parkway Suite 115West Sacramento, CA 95605 US Bidder Status:Atlas Environmental ConsultingBragg Crane CompanyBuiltware Fabrication Inc.
LƷĻƒ ƚƷğƌ
$248,075.00
$248,075.00 $248,075.00
Under Review
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$248,075.00
GEMS Environmental Management 1120 Willow Pass CourtConcord, CA 94520 US Bidder Status:Precision Crane Services Inc.
LƷĻƒ ƚƷğƌ
$206,340.68
$206,340.68 $206,340.68
Under Review
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$206,340.68
Gregg Simpson Trucking 11 Highland StreetUkiah, CA 95482 US Bidder Status:Coastal Mountain ElectricDaniel Steel
LƷĻƒ ƚƷğƌ
$188,023.30
$188,023.30 $188,023.30
Non-Responsive
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$188,023.30
Regal Pacific, Inc.16644 Roscoe BlvdVan Nuys, CA 91406 US Bidder Status:
LS
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REPLACEMENT OF THE UKIAH AIRPORT 20,00 GALLON JET A AST FUEL TANK, LOCATED AT THE CITY OF UKIAH CORPORATION YARD, 1320 AIRPORT ROAD, UKIAH, CA 95482, AS PER ATTACHED SPECIFICATION E28681.
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05/29/18
City of Ukiah
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Replacement of 20,000 Gallon Jet A AST Tank at the Ukiah Municipal Airport Owner:Bid Opening:Base BidBid List TotalTotal Bid AmountListed Subs
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ATTACHMENT 1
PAGE 1 OF 1
REQUEST FOR BID
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482
P: (707) 463-6233, F: (707) 313-3621
DATE:4/30/2018
Bids may be emailed, faxed, or hand delivered, to the contact information listed REQ. NO.E36389
herein, and by the specified deadline, or the bid will be rejected.
BIDS WILL BE RECEIVED UNTIL
Submitted by:1:30 p.m., May 7,2018
(Company Name AT THE OFFICE OF THE PROCUREMENT MANAGER
& Address)300 SEMINARY AVE. CITY of UKIAH
BY:Mary Horger
Email: mhorger@cityofukiah.com
BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: ALL BIDS SHALL BE F.O.B. UKIAH, CA.
QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE
1Each 2017 or 2018 Ford Edge SE FWD SUV or equivalent as per specification
E36389.
Tax (8.875 %):
Shipping:
TOTAL:
Payment Terms:
SIGNATURE:DATE:LEAD TIME ARO :
PRINT NAME:PHONE:EMAIL:
TERMS:
1.LOCALPREFERENCE:LocalVendors shallbe given an allowance offive percent(5%), up to a maximum allowance of$2,500, on any bidfor
supplies, equipment and/or materials per UkiahCityCodeSection1522.D.4.ALocalVendorisdefined as one which,1) conductsbusiness in an
ffice or otherbusiness premises with a physicallocationinMendocinoCounty, 2)holds a validbusiness license issuedbyMendocinoCounty
o
fthe cities inMendocinoCountyforthatbusiness location, and3)has conductedbusiness in compliance with1) and2)for notless than
or one o
ix(6) months priorto requestingthe preference. TheCity shall receive satisfactory proofthat a business qualifies as a local vendorbeforeit
s
may receivethelocal preference. Inthe eventthatthereis a tiebid, where one bidderislocal,the otheris not, andthebidis equalin price and
quality, the award shall go totheLocalVendor.
2.Rightis reservedto reject any and allbids.
3.Rightis reservedto accept separateitems unless specificallydeniedbybidder.
4.Rightis reservedto reject a bidfrom any bidder whohas previouslyfailedto perform adequatelyfortheCity ofUkiah.
5.InCASEOFDEFAULT,theCity ofUkiah may procure theitems quoted on from other sources andholdthe originalbidderliablefor any increased 4
ts.
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6.The price, terms, delivery point, anddeliverydate may individually or collectivelybethebasis ofthe awarding ofthebid.
7.In submittingthebid,bidder agrees thatthebid shall remain open and may notbe revoked or withdrawn for60days from thebidduedate, unless
differenttime periodis specifiedinRFB.
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8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above.
CITY OF UKIAH
EQUIPMENT SPECIFICATION E36389
NEW FORD EDGE SE FWD SUV OR EQUIVALENT
The City of Ukiah invites bids for furnishing one (1) new 2017 or 2018 Ford Edge SE
FWD SUV or equivalent.
The following specifications shall be considered minimum. All deviations from these
specifications shall be described in the bid response. There will be no trade-ins involved
in this bid.
Bidder shall, as indicated on the Request for Bid form, state the total price for the new
vehicle as specified (including any options and accessories), as well as sales tax,
destination charges and any other applicable fees or charges, FOB the City of Ukiah
Corporation Yard, 1320 Airport Road, Ukiah.
Only bids from licensed dealers (new) will be considered. The City reserves the right to
select and purchase a vehicle directly from the State of California Department of General
Services contract.
Please contact Mary Horger at (707) 463-6233 or at mhorger@cityofukiah.com if you
have any questions regarding these specifications.
GENERAL INSTRUCTIONS TO BIDDERS
Each bidder is asked to attach to their bid response a complete detailed description of
the unit they propose to furnish. All equipment catalogued as standard shall be
furnished and included in the purchase price of the unit. Dealer shall process
registration and title transfer for exempt license plates to the Department of Motor
Vehicles on behalf of the City of Ukiah.
The total price shall include all equipment, accessories and optional items. In making its
selection, the City will consider all factors relating to the vehicle including operating
performance, operator comfort, safety, and availability as well as cost.
The vehicle furnished under these specifications is to carry the standard warranty
offered to the general public.
The City reserves the right to reject any or all bids, and to determine which bid, in its
opinion, will best serve the needs and requirements of the City.
The successful bidder shall supply the vehicle fully equipped and ready for service at the
time of delivery.
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2017 OR 2018 FORD EDGE SE FWD SUV
OR EQUIVALENT
General Specifications
ENGINE – 2.0L I-4 EcoBoost
TRANSMISSION – 6-Speed SelectShift Automatic
PAINT – Oxford White
SEATS/UPHOLSTRY- Black
RADIO - AM/FM Stereo, Bluetooth, (SYNC)
Dual Climate Control
Integrated Back-up camera
Day Running Lights
50 State Emission
Power Equipment Group
Cruise Control
All-Weather Floor Liner’s (Front, Rear and Cargo)
Cargo Accessory package
MANUALS- ALL Service Manuals
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ATTACHMENT 2
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STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
STANDARD LANDLEASE FORM
LEASE COVERING PREMISES LOCATED AT
Ukiah RegionalAirport
1475 South State Street
Ukiah, CA 95482
Lease File No.: 3436-001
LESSOR'S FED. TAX. I.D., NO. OR SOCIAL SECURITY NO.
Project No.: 136719
94-6000446
TENANT AGENCY
Department ofForestry and Fire Protection(CalFire)
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PreambleTHIS LEASE, made and entered into this 1day of July, 2018 by and between
THE CITY OF UKIAH, AMUNICIPAL CORPORATION
hereinafter called the Lessor, without distinction as to number or gender, and the State of California, acting by and
through the Director of the Department of General Services, hereinafter called the State;
WITNESSETH
Description1.The Lessor hereby leases unto the State and the State hereby hires from the Lessor those certain premises with
appurtenances situated in the City of Ukiah, CountyofMendocino, StateofCalifornia, and more particularly described
as follows:
Approximately 1.54 acres of improved, fenced land area on the northeasternportion located at 1475 South
State Street, more commonly known as the Ukiah Regional Airport,hereinafter referred to asthepremisesas
outlined on the attached plan titled, Exhibit“A”and including eleven (11) nonexclusive unobstructed parking
spaces contiguous to the subject premises, andunlimited use of the airport’s common facilitiesincluding
landing area.The State shall have access to and use of the leased premises twenty-four (24) hours per day,
seven (7) days per week with no exceptions. The leased premises is made up of both airside and landside
space.
Term2.The term of this lease shall commence onJuly1, 2018, and shall end onJune30, 2027, with such rights of
termination as may be hereinafter expressly set forth.
Early 3.The State may terminate this lease at any time effective on or afterJune30, 2021, by giving written notice to the
TerminationLessor at least ninety (90)days prior to the date when such termination shall become effective. If the State fails to
completeits move out within the notice period and remains in the premises, additional rent shall be paid and prorated on
a thirty (30) day month, based on the actual number of days the State occupies the premises following the effective date
of termination.
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Rent4. Rental payments shall be paid by the State, from legally available fundsand subject to the California
Constitution, in arrears on the last day of eachmonthduring said term as follows:
ONE THOUSAND ONE HUNDRED FIFTY EIGHT DOLLARS ANDSIXTY NINE CENTS
($1,158.69) from July 1, 2018 through June 30, 2020; then
ONE THOUSAND SIX HUNDRED EIGHTY EIGHT DOLLARS AND THIRTY EIGHT CENTS
($1,688.38) from July1, 2020 through June 30, 2022; then
TWO THOUSAND THREE HUNDRED FIFTY DOLLARS AND FORTY NINE CENTS
($2,350.49) from July 1, 2022 through June 30, 2024; and thereafter.
Rental payable hereunder for any period of time less than one month shall be determined by prorating the monthly
rental herein specified based on the actual number of days in the monthRental shall be paid to Lessor at the address
specified in Paragraph 5 or to such other address as the Lessor may designate by a notice in writing. If the premises
are not complete pursuant to Paragraph 6 by the date shown in Paragraph 2, it is understood and agreed by and
between the parties that, at the State's soleoption, the dates shown in Paragraphs 2 and 3 and the dates and dollar
amounts shown in Paragraph 4 may be adjusted to the first of the month following the State's acceptance of the
completed premises, such acceptance shall not unreasonably be withheld. If the State exercises this option, it is agreed
the State will complete unilaterally an amendment to the lease to revise the herein above stated dates. Any accrued
rents for the period of time prior to the unilaterally adjusted commencement date will be paid in accordance with
Paragraph 8. Additionally, it is understood and agreed between the parties that, at the State's option, the dates shown
in the "CPI Escalator Operating Expenses" paragraph, if incorporated herein, shall be adjusted to reflect the time delay
between lease commencement and the first of the month following the actual acceptance date. In the event this lease
agreement contains a provision granting the State an Option to Purchase the premises, it is further agreed herein by the
parties that, notwithstanding the provision of the Option to Purchase paragraph herein, the effective dates and
corresponding purchase option prices of said Option to Purchase shall be adjusted consistent with any adjustment to
the lease commencement date.Said "adjusted" purchase option dates shall be established consistent herewith and
incorporated into said lease with a unilateral amendment by the State.
A.Landing Fees for State Aircraft
Landing fees for aircraftlanding at the airportshall be as followsfor the duration of the lease:
Plane TypeLanding Fee
OV 10 $15.00
S2T$35.00
King A$15.00
Payment for landing fees will be remittedannually at the end of eachfiscal yearupon receipt of an invoice.
B.Self-Fueling and Fuel Flowage Fees
This lease in no waypermits the operations of self-fueling. Statemust obtain a self-fueling permit as per
City Ordinance #1123. Fuel Flowage Fees are as set per Council resolution.
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Notices5.All notices and correspondence herein provided to be given, or which may be given by either party to the other,
shall be deemed to have been fully given when made in writing and either: 1) deposited in the United States Mail,
certified and postage prepaid; or 2) sent via an alternate commercial overnight delivery service (i.e. FedEx or similar)
with receiver’s signature required; andaddressed as follows:
To the Lessor: City of Ukiah
Attn: City Manager
300 Seminary Avenue
Ukiah, CA 95482Phone No. (707)467-2855
FAX No. (707)467-2853
Email: ssangiacomo@CityofUkiah.com
To the State:DEPARTMENT OF GENERAL SERVICES, Phone No.(916) 375-4172
REAL ESTATE SERVICES DIVISIONFAX No.(916) 375-4173
LEASE MANAGEMENT 3436-001- A
707 THIRD STREET, SUITE 5-305
WEST SACRAMENTO, CA 95605
ALL NOTICES AND CORRESPONDENCE MUST REFERENCE
TENANT AGENCY AND PREMISES ADDRESS
Rental warrants shall be made payable to:City of Ukiah
and mailed to: #¨³¸ ®¥ 5ª¨ §
ΒΏΏ 3¤¬¨ ±¸ Avenue
Ukiah, CA 95482
Nothing herein contained shall preclude the giving of any such written notice by personal service. The address to which
notices and correspondence shall be mailed to either party may be changed by giving written notice to the other party.
Completion and 6.Lessor agrees that, prior to November1, 2017, and at Lessor's sole cost and expense, all required construction,
Compliance with improvements and/or alterations, if any, shall be completed and the leased premises made ready for State's occupancy
Plans and in full compliance with Exhibit "A", consisting of one (1)sheets titled, "Site Plan,ProjectNo. 141000" dated April11,
Specifications2017.
Notice of7.Lessor shall notify the State in writing by certified mail of the date the leased premises will be completed and
Completion and ready for occupancy at least thirty (30) days prior thereto. Such notice shall be a condition precedent to the accrual of
Access to Premises rental hereunder, except however, that if the State occupies the premises prior to the receipt of such notice or prior to the
during expiration of the notice period of such notice, rental shall commence to accrue as of the date of occupancy.
Construction
Following execution of this lease, and not more than sixty days (60) prior to completion of construction and
occupancy under this lease, State or its contractors or other representatives shall have the right to have access to the
premises for the purpose of installing certain equipment.
State agrees to indemnify and hold Lessor harmless from and against any claims, damages, or other injury suffered
by Lessor as a result of the work to be performed pursuant to this right to access the premises prior to State's acceptance
and occupancy of the premises. Lessor agrees to indemnify and hold State and its agents, contractors or other
representatives harmlessfrom and against any claims, damages, injury or other harm suffered by reason of the negligence
or other wrongful act of Lessor or any of Lessor's agents, contractors, or other representatives.
In no event shall the exercise of this right of access be construed so as to cause an acceleration of the occupancy
date of this lease or the obligation of the State to pay rent.
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Lessor and State shall each make all reasonable efforts to ensure that the respective construction and installation work
is scheduled insuch a manner so as to not interfere with or delay the other.
In the event that one or the other party causes a delay in the other party’s work, such injured party shall be compensated
in the following manner:
Delays caused by the Lessor:
Credit the State a compensating day of delay in the occupancy date and corresponding day of delay in payment of rent.
Delays caused by the State:
Credit the Lessor a compensating day of payment of rent from the actual date of occupancy.
Compensation will be in one dayincrements.
The parties agree that this shall be the sole remedy for delay, in that the calculation of damages in any other manner is
too uncertain and not susceptible of accurate determination.
Early OccupancyLessor agrees that if the leased premises are ready for occupancy prior to the completion date specified above in
Paragraph6, State may elect to occupy the premises on the earliest date practical after its receipt of the herein required
completion notice. The rent payable for any such early occupancy by the State shall be at the rate of $ per month, and
shall be prorated on a daily basis for any partial month.
Time limit and8.No rental shall accrue under this lease, nor shall the State have any obligation to perform the covenants or observe
Prior Tenancythe conditions herein contained until the leased premises have been made ready for occupancy in accordance with the
provisions hereof. It is specifically agreed that in the event the leased premises are not completed and ready for
occupancy by the State on or before November 1, 2017, then and in that event the State may, at its option and in addition
to any other remedies it may have, terminate this lease and be relieved of any further obligations hereunder, providing
that a fair and reasonable allowance for the following delays shall be added to said time for completion:
A.Acts of the State, its agents or employees, or those claiming under agreement with or grant from the State;
or by
B. The acts of God which Lessor could not reasonably have foreseen or guarded against; or by
C. Any strikes, boycotts or like obstructive actions by employees or labor organizations and which are beyond
control of Lessor, and which cannot be reasonably overcome; or by
D.Restrictive regulations by the Federal Government which are enforced in connection with a National
Emergency.
In the event that the State elects to occupy premises before the work on the premises specified in Exhibit “A”, and “B”,
the State will provide the Lessor with a punch list of work remaining to be completed (referenced as the State’s “Punch
List”). Lessor agrees that Lessor shall complete the remaining work no later than 14 calendar days from the date of
receipt of said Punch List. If said Punch List is not completed within the specified 14-day period, Lessor agrees that,
beginning on the first day after said 14-day period following occupancy of premises by the State, rent may at the State’s
sole option be reduced to $462.00 which isseventy percent (70%)of the base rentpaid monthlyspecified in paragraph
4 herein (excluding any amortization payments) until such time that the Punch List work is completed in full and that
such completion of work is inspected and accepted by the State. The portion of the rent specified for amortization of
tenant improvements, if any shall continue to be paid in full without interruption.
It is understood and agreed that the rent reduction specified above does not relieve Lessor of its obligation to complete
said work and the State shall maintain all other remedies specified in the Lease.
It is understood by all parties hereto that it shall be the Lessor’s responsibility to remove any prior tenant.
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Conformity to 9.Occupancy of the leased premises by the State shall not relieve Lessor in any respect from full compliance at all
Exhibitstimes with aforesaid Exhibits "A”. It is further understood and agreed that any installation not in conformity with said
Exhibits "A" shall be immediately corrected by the Lessor at Lessor's sole cost and expense. In the event Lessor shall,
after notice in writing from the State requiring the Lessor to comply with the requirements of this paragraph in regard to
a specified condition, fail, refuse or neglect to remedy such condition, State may terminate this lease without further
obligation, or as to such specified condition, at its option and in addition to any other remedy the State may have,
withhold rent due and bring the leased premises into conformity with said Exhibits at its own cost including State's
Administrative costs, if any, and deduct the amount thereof from the rent that may then be or thereafter become due
hereunder.
Asbestos10.Lessor hereby warrants and guarantees that the premises leased to the State will be operated and maintained free
of hazard from Asbestos Containing Materials (ACM) and agrees to the conditions for survey, testing, and abatement of
ACM as applicable. Lessor specifically agrees that, in the event the State elects to exercise its rights under the provisions
of Paragraph 16 of this lease, any costs related to abatement or hazard from asbestos shall be the Lessor's responsibility.
Services, Utilities, 11.Lessor, at Lessor's sole cost and expense, during the term of this lease shall furnish the following services,
and Suppliesutilities, and supplies to the Premises:
A.Electricity and/or gas, as necessary, as needed for State's operations.
In the event of failure by the Lessor to furnish any of the above services or supplies in a satisfactory manner, the
State may furnish the same at its own cost; and, in addition to any other remedy the State may have, may deduct the
amount thereof, including State's administrative costs, from the rent that may then be, or thereafter become due
hereunder.
Repair and 12.During the lease term, LessorStateshall maintain the leased premises together with appurtenances, rights, privi-
Maintenanceleges, and easements belonging or appertaining thereto, in good repair and tenantable condition. except in case of damage
arising from the negligence of State's agents, invitees or employees.Stateshall make changes and/or alterations to the
leased premises withoutthe prior written consent of the Lessor, with the exceptionofroutine repairs to the premises.It
is understood maintenanceand repair of the entire lease premisesis the State’s responsibility.
Lessor agrees that in no event shall State be required to perform any maintenance on or make repairs or alterations
to the leased Premises of any nature whatsoever. Lessor agrees at Lessor’s sole cost and expense, to repair and to
maintain in good operating condition any fencing, watering facilities, water pumps, including waterlines, barns, roads,
buildings, equipment or other improvements existing on the Premises.
Change Orders 13.The State shall have the right during the existence of this lease to make change orders and alterations; attach
and Alterationsfixtures; and erect additions, structures, or signs upon the leased premises. Such fixtures, additions, structures, or signs
so placed upon or attached to the premises under this lease or any extension hereof shall be and remain the property of
the State and may be removed therefrom by the State prior to the termination or expiration of this lease or any renewal
or extension hereof, or within a reasonable time thereafter.
In the event alterations, fixtures, additions, structures, or signs upon the leased premises are desired by State and
State elects not to perform the work, any such work, when authorized in writing by the State shall be performed by the
Lessor in accordance with plans and specifications provided by State. Lessor agrees to obtain competitive bids from at
least three licensed contractors and to contract with the lowest bidder. Lessor further agrees that the overhead and profit
for the work shall not exceed fifteen percent (15%) totalfor Lessor and any general contractor combined. Within forty-
five (45) days after receiving Lessor's notice of completion of the requested work and an invoice requesting payment
therefor, together with a complete detailed accounting of all costs for eachtrade, State agrees to reimburse Lessor by a
single total payment for the cost of such work.
14.The State shall not assign this lease without prior written consent of the Lessor, which shall not be unreasonably
Assignment and
withheld, but shall in any event have theright to sublet the leased premises.
Subletting
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15.The Lessor agrees that the State, while keeping and performing the covenants herein contained, shall at all times
Quiet Possession
during the existence of this lease, peaceably and quietly have, hold, and enjoy the leased premises without suit, trouble,
or hindrance from the Lessor or any person claiming under Lessor.
Inspection16.The Lessorreserves the right to enter and inspect the leased premises at reasonable times, and to render services
and make any necessary repairs to the premises.
Destruction17.If the leased premises are totally destroyed by fire or other casualty, this lease shall terminate. If such casualty
shall render ten percent (10%) or less of the leased premisesunusable for the purpose intended, Lessor shall effect
restoration of the premises as quickly as is reasonably possible, but in any event within thirty (30) days.
In the event such casualty shall render more than ten percent (10%) of the leased premisesunusable but not constitute
total destruction, Lessor shall forthwith give notice to State of the specific number of days required to repair the same.
If Lessor under such circumstances shall not give such notice within fifteen (15) calendar days after such destruction, or
if such notice shall specify that such repairs will require more than ninety (90) days to complete from date such notice
is given, State, in either such event, at its option may terminate this lease or, upon notice to Lessor, may maintain
occupancy and elect to undertake the repairs itself, deducting the cost thereof from the rental due or to become due under
this lease and any other lease between Lessor and State.
In the event of any such destruction other than total, where the State has not terminated the lease as herein provided,
or pursuant to the terms hereof has not elected to make the repairs itself, Lessor shall diligently prosecute the repair of
said premises and, in any event, if said repairs are not completed within the period of thirty (30) days for destruction
aggregating ten percent (10%) or less of the leased premises, or within the period specified in Lessor's notice in
connection with partial destruction aggregating more than ten percent (10%), the State shall have the option to terminate
this lease or complete the repairs itself, deducting the cost thereof from the rental due or to become due under this lease
and any other lease between Lessor and State.
In the event the State remains in possession of said premises though partially damaged, the rental as herein provided
shall be reduced by the same ratio as the net square feet the State is thus precluded from occupying bears to the total net
square feet in the leased premises.
It is understood and agreed that the Stateor its agent has the right to enter its destroyed or partially destroyed leased
premises no matter what the condition. At the State's request, the Lessor shall immediately identify an appropriate route
through the property to access the State leased premises. If the Lessor cannot identify an appropriate access route, it is
agreed that the State may use any and all means of access at its discretion in order to enter its leased premises.
Subrogation 18. To the extent authorized by any fire and extended coverage insurance policy issued to Lessor on the herein
Waivedleased premises, Lessor hereby waives the subrogation rights of the insurer, and releases the State from liability for
any loss or damage covered by said insurance.
Prevailing Wage 19. For those projects defined as "public works" pursuant to Labor Code §1720.2, the following shall apply:
A. Lessor/contractor shall comply with prevailing wage requirements and be subject to restrictions and
Provision
penalties in accordance with §1770 et seq.of the Labor Code which requires prevailing wages be paid to
appropriate work classifications in all bid specifications and subcontracts.
B. The Lessor/contractor shall furnish all subcontractors/employees a copy of the Department of Industrial
Relations prevailing wage rates which Lessor will post at the job site. All prevailing wage rates shall be
obtained by the Lessor/contractor from:
Department of Industrial Relations
Division of Labor Statistics and Research
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455 Golden Gate Avenue, 8
Floor
San Francisco, California 94102
Phone: (415) 703-4774
Fax: (415) 703-4771
For further information on prevailing wage: http://www.dir.ca.gov/dlsr/statistics_research.html
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C. Lessor/contractor shall comply with the payroll record keeping and availability requirement of §1776 of
the Labor Code.
D.Lessor/contractor shall make travel and subsistence payments to workers needed for performance of work
in accordance with the Labor Code.
E.Prior to commencement of work, Lessor/contractor shall contact the Division of Apprenticeship
Standards and comply with §1777.5, §1777.6, and §1777.7 of the Labor Code and Applicable Regulations
Fair Employment 20.During the performance of this lease, the Lessor shall not deny benefits to any person on the basis of religion,
Practicescolor, ethnic group identification, sex, age, physical or mental disability, nor shall they discriminate unlawfully against
any employee or applicant for employment becauseof race, religion, color, national origin, ancestry, physical handicap,
mental disability, medical condition, marital status, age, or sex. Lessor shall insure that the evaluation and treatment of
employees and applicants for employment are free of such discrimination.
Lessor shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section12900
et seq.), the regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285.0 etseq.), the
provisions of Article9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Government Code, Sections
11135-11139.5), and the regulations or standards adopted by the awarding State agency to implement such article.
DVBE 21.The State of California supports the use of Disabled Veteran Business Enterprise (DVBE) and we encourage
Participation the Lessor to utilize DVBEs when contracting for tenant improvements and services. Lessor shall complete the
attached Exhibit “B” titled “DVBE Program Certification Sheet (Form F)” prior to acceptance and occupancy of this
lease. Lessor may refer to the following internet link for DVBE guidelines and instructions.
http://www.documents.dgs.ca.gov/RESD/RELPS/leaserequirements/DVBEGuidelines.pdf
Service 22.LessorStateshall maintain the leased premises. Within fifteen (15) days after occupancy of the leased premises
Companiesby the State, Lessor shall provide the State with the name, address, and telephone number of an agency or person
convenient to the State as a local source of service regarding the Lessor's responsibilities under this lease as to repairs,
maintenance, and servicing of the premises and any or all related equipment, fixtures, and appurtenances.
Holding Over23.In the event the State remains in possession of the premises after the expiration of the lease term, or any extension
or renewal thereof, this lease shall be automatically extended on a month to month basis, subject to thirty (30) days
termination by either party, and otherwise on the terms and conditions herein specified, so far as applicable. If the last
rental amount shown in Paragraph 4 included the amortization of a capital sum expended by Lessor for certain alterations
and improvements, as described in a separate paragraph herein, and the capital sum has been fully amortized, the
holdover rent shall be reduced by the amount of the monthly amortization. If the State fails to vacate the premises within
the notice period and remains for an extended period, additional rent shall be paid and prorated on a thirty (30) day
month, based on the actual number of days the State occupies the premises following the effective date of termination.
Surrender of 24.Upon termination or expiration of this lease, the State will peacefully surrender to the Lessor the leased premises
Possessionin as good order and condition as when received, except for reasonable use and wear thereof and damage by earthquake,
fire, public calamity, the elements, acts of God, or circumstances over which State has no control or for which Lessor is
responsible pursuant to this lease. The State shall have no duty to remove any improvements or fixtures placed by it on
the premises or to restore any portion of the premises altered by it, save and except in the event State elects to remove
any such improvements or fixtures and such removal causes damages or injury to the leased premises, and then only to
the extent of any such damage or injury.
Time of Essence, 25.Time is of the essence of this lease, and the terms and provisions of this lease shall extend to and be binding
Binding upon upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns to the respective parties
Successorshereto. All of the parties hereto shall be jointly and severally liable hereunder.
No Oral 26.It is mutually understood and agreed that no alterations or variations of the terms of this lease shall be valid
Agreementsunlessmade in writing and signed by the parties hereto, and that no oral understanding or agreement not incorporated
herein, shall be binding on any of the parties hereto.
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Construction-27.Pursuant to California Civil Code §1938, the Lessor states that the leased premises:
Related have not undergone an inspection by a Certified Access Specialist (CASp). A CASp can inspect the
Accessibility subject premises and determine whether the subject premises comply with all of the applicable
Standard construction-related accessibility standards under state law. Although state law does not require a CASp
Compliancy Actinspection of the premises, the Lessor may not prohibit the tenant from obtaining a CASp inspection of
the premises for occupancy by the tenant, if requested by the tenant. The parties shall mutually agree on
the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp
inspection, and the cost of making any repairs necessary to correct violations of construction-related
accessibility standards within the premises.
have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the
leased premises met all applicable construction-related accessibility standards pursuant to California
Civil Code §55.53 et seq. Lessor shall provide a copy of the current disability access inspection
certificate and any inspection report to the State within seven days of the date of execution of the lease
pursuant to subdivision (b).
have undergone an inspection by a Certified Access Specialist (CASp) and it was determined that the
leased premises did not meet all applicable construction-related accessibility standards pursuant to
California Civil Code §55.53 et seq.”Lessor shall provide a copy of any inspection report to the State
prior to the execution of the Lease. If the report is not provided to the State at least 48 hours prior to
execution of the lease, the State shall have the right to rescind the lease, based upon the information
contained in the report, for 72 hours after execution of the lease.
Indemnification
28.The State agrees to indemnify and hold harmless the Lessor to the extent authorized by Government Code
Section 14662.5 and agrees to repair or pay for any damage proximately caused by reason of the State’s use of said
premises during the term of this lease, except to the extent that any such damages or expenses suffered by Lessor are
the result of Lessor'ssolenegligent or wrongful acts or the acts of any persons acting under or on behalf of the Lessor
and/or where the State is found to have no liability by reason of any immunity arising by statute or common law in
connection with the fulfillment of the State's constitutional and statutory public responsibilities.
Lessor agrees to indemnify and hold harmless the State in the event of any claim, demand, cause of action,
judgments, obligations, or liabilities, and all reasonable expenses which State may suffer as direct and proximate result
of the negligence or other wrongful act or violation of law by the Lessor, its employees, or any person or persons
acting under the direct control and authority of the Lessor or its employees, in connection with the State's occupancy of
said premises under and during the term of this lease except to the extent that any such damages or expenses suffered
by State are the result ofState’s sole negligence.
Insurance29.In accordance with Government Code section 11007.4, the State of California has elected to be self-insured for
liability exposures. Under this form of insurance, the State and its employees acting in thecourse and scope of their
employment are insured for tort liability arising out of official State business. All claims against the State of California
based on tort liability should be presented as a government claim to the Victim Compensation and Government Claims
Board, P.O. Box 3035, Sacramento, CA 95812-3035. (Gov. Code Section 900, et seq.) Internet link www.vcgcb.ca.gov.
The State of California has also elected to be insured for its motor vehicle liability exposures through the State Motor
Vehicle LiabilitySelf-Insurance Program (VELSIP). This program provides liability coverage arising out of the
operations of motor vehicles used by State employees for official business (California Vehicle Code Sections 17000 and
17001). Motor vehicle liability claims against the State of California should be presented to the Office of Risk and
Insurance Management, PO Box 989052 MS-403, West Sacramento, CA 95798-9052, (800) 900-3634,
claims@dgs.ca.gov. If your motor vehicles liability claim is not resolved within six months from the date of loss,
California law requires you to file a formal claim with the Victim Compensation and Government Claims Board (Gov.
Code section 900, et. seq.)
The State of California has a Master Agreement with the State Compensation Insurance Fund regarding workers’
compensation benefits for all state employees, as required by Labor Code.
Subordination30.Lessor shall have the right to subordinate this lease to any ground lease, deed of trust, or mortgage encumbering
the Property, any advances made on the security thereof and any renewals, modifications, consolidations, replacements,
28
or extensions thereof, whenever made or recorded. However, State's right to quiet possession of the Property during the
lease term shall not be disturbed if State pays the rent and performs all of State's obligations under this lease and is not
otherwise in default. If any ground lessor, beneficiary, or mortgagee elects to have this lease prior to the lien of its
ground lease, deed of trust, or mortgage and gives written notice thereof to State, this lease shall be deemed prior to such
ground lease, deed of trust, or mortgage whether this lease is dated prior or subsequent to the date of said ground lease,
deed of trust, mortgage, or the date of recording thereof.
st
CPI Escalator 31.Beginning on July 1, 2024, and each July 1thereafter during the term of this lease, the State will automatically
Operating increase or decrease the monthly rent payable under this lease. The amount of the monthly rental adjustment shall be
Expensedetermined by multiplying $2,350.49 by the percentage which the Consumer's Price Index** for the preceding August
increased over or decreased under the same Index for the month of August2025, which shall be the base period.
Notwithstanding any other provisions contained herein, no CPI adjustments will accrue or be paid during any agreed
periods of free rent.
In the event the above-mentioned Index is discontinued prior to the expiration of this lease, the State shall
immediately request the Bureau of Labor Statistics of the U.S. Department of Labor to supply a formula for the
conversion of the above-mentioned Index to a similar Index then available; and, said formula shall thenceforth be the
basis for computation.
**U.S. Bureau of Labor Statistics, U. S. City Average, All Items Series A (1982-1984=100), "Urban Wage Earners
and Clerical Workers."
Hazardous 32.State agrees that it will comply with all laws, either federal, State, or local, existing during the term of this lease
Substancepertaining to the use, storage, transportation, and disposal of any hazardous substance as that term is defined in such
applicable law. In the event Lessor or any of its affiliates, successors, principals, employees, or agents should incur any
liability, cost, or expense, including attorney's fees and costs, as a result of the State's illegal or alleged illegal use,
storage, transportation, or disposal of any hazardous substance, including any petroleum derivative, the State shall
indemnify, defend, and hold harmless any of these individuals against suchliability. Where the State is found to be in
breach of this provision due to the issuance or a government order directing the State to cease and desist any illegal
action in connection with a hazardous substance, or to remediate a contaminated condition caused by the State or any
person acting under State's direct control and authority, State shall be responsible for all costs and expenses of complying
with such order, including any and all expenses imposed on or incurred by Lessor in connection with or in response to
such government order. In the event a government order is issued naming the State or the State incurs any liability
during or after the term of the lease in connection with contamination which pre-existed the State's obligations and
occupancy under this lease or which were not caused by the State, Lessor shall hold harmless, indemnify, and defend
the State in connection therewith and shall be solely responsible as between State and Lessor for all efforts and expenses
thereto.
Superseding An 33.Effective upon acceptance and occupancy of this space hired herein, this lease supersedes and cancels that certain
Existing Lease lease for premises located at 1475 South State Street in the city of Ukiah,dated April 1, 1975,as amendedApril 22,
1986, August 21, 1991, February 13, 2001, February 27, 2001, January 3, 2006, February 23, 2011, March 9, 2012, June
27, 2013 and March 20, 2015, by and between City of Ukiahas Lessor, and the State of California by and through its
Director of the Department of General Services.
Remainder of Page Intentionally Left Blank
29
IN WITNESS WHEREOF, this lease has been executed by the parties hereto as of the dates writtenbelow.
STATE OF CALIFORNIALESSOR
Approval Recommended
DEPARTMENT OF GENERAL SERVICESCITY OF UKIAH
REAL ESTATE SERVICES DIVISION
By ___________________________________________________By _________________________________________________
PATRICK MORRISON, Real Estate Officer
SAGE SANGIACOMO, City Manager
Real Estate Leasing and Planning Section
City of Ukiah
Date____________________________
Date____________________________
Approved
DIRECTOR OF THE DEPARTMENT
OF GENERAL SERVICES
By ___________________________________________________
CHRIS BOOK , Leasing Manager
Real Estate Leasing and Planning Section
Date_____________________________
2:
2
3
4
ATTACHMENT 2
5
6
2
3
ATTACHMENT 1
Physio Control, Inc. Quote Number 00121941
11811 Willows Road NE Create Date 4/13/2018 8:09 AM
P.O. Box 97006 Quote Expiration Date 06/27/2018
Redmond, WA 98073-9706 U.S.A Quote Consultant Phil Howard
www.physio-control.com (888)627-9698 ext 78235
tel (800) 442.1142 phil.howard@stryker.com
fax (800) 772.3340 WENN68
Service Plan Quote
Account: 10077001 Service Plan Detail
CITY OF UKIAH Type Renewal
Attn: Mary Horger
Service Plan Start Date 07/01/2018
300 SEMINARY AVE
Service Plan End Date 06/30/2021
UKIAH,CA 95482
Reference Plan DS013491
7074636233
Billing Frequency Annual
maryh@cityofukiah.com
Terms All quotes subject to credit approval and the
following terms and conditions
Net Terms NET 30
Promotion
www.physio-control.com/ServicePlans/
Coverage Details-Brochure
Notes
Service plan customers receive 15% discount on Accessories and Disposables.
2-ea. LP15 - s/n: 45997234, 46301706 (add)
LP15 - 44708985 - 7/1/18 (POS)
LUCAS 2 - 30136243 - 7/1/18
LP15 - 42961944 - 7/1/18
LP15 - 44997234 - 7/4/18
LP15 - 46301706 - 10/15/18
Term List Disc Annual Net Term Net Extended
ProductStart Date End Date Qty Price % Price Per Unit Price Per Unit Term Net Price
LP15-OSPMSIRP-3 07/01/2018 06/30/2021 1 4,644.00 5.00 1,470.60 4,411.80 4,411.80
LUCAS-07/01/2018 06/30/2021 1 3,708.00 5.00 1,174.20 3,522.60 3,522.60
OSPMSIRP-3
LP15-OSPMSIRP-2 07/01/2019 06/30/2021 2 3,096.00 5.00 1,470.60 2,941.20 5,882.40
LP15-OSPMSIRP-10/15/2018 06/30/2019 1 1,548.00 5.00 1,470.60 1,047.60 1,047.60 *
1-PY
LP15-OSPMSIRP-07/01/2018 06/30/2021 1 4,644.00 15.00 1,315.80 3,947.40 3,947.40
3-POS
LP15-OSPMSIRP-07/04/2018 06/30/2019 1 1,548.00 5.00 1,470.60 1,458.74 1,458.74 *
1-PY
* Denotes Proration
Product Descriptions provided below signature line.
Subtotal USD 20,270.54
Estimated Tax USD
Estimated Shipping & Handling USD 0.00
________________________________________________________
Grand Total USD 2
Pricing Summary Totals
List Price Total USD 21,849.14
Total Discount USD
Estimated Tax + S&H -1,578.60
4
USD
Quote Number Page 1
00121941
Tax will be calculated at time of invoice and is based on the Ship To location where product will be shipped.
GRAND TOTAL FOR THIS
QUOTE USD 2
5
Quote Number Page 2
00121941
Please provide a company issued Purchase Order that includes Billing and Shipping Address.
PO must reference payment terms of Net 30 days.
- OR
Required information if no Purchase Order is provided
Billing Address same as address on quote Shipping Address same as Billing Address
____________________________________________ _______________________________________________
Account Name Account Name
____________________________________________ _______________________________________________
Address Address
____________________________________________ _______________________________________________
City City
__________________ ___________________ ____________________ ____________________
State Zip Code State Zip Code
Accounts Payable Contact Information
____________________________________________ _______________________________________________
Accounts Payable Contact Accounts Payable Phone Number
____________________________________________
Accounts Payable Email Customer is Tax Exempt? Yes No
Authorized Customer Signature
____________________________________________ _______________________________________________
Name Signature
____________________________________________ _______________________________________________
Title Date
Optional information:
__________________________________________________________________________________________________________________
Special Ship to Address
__________________________________________________________________________________________________________________
Comments
For Multiple End Users, please attach a supporting document with End User name, physical location, product type and quantity
To update any customer information, please complete form at www.physio-control.com/account/
Reference Number PH/10077001/163969/00121941
ProductProduct Description
LP15-OSPMSIRP-3 LIFEPAK 15 Service - 3 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. On Site PM; Ship In Repair Plus Coverage for
LIFEPAK® 15
Includes:
--Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
-Discounts on accessories, disposables, and upgrades
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
LUCAS-OSPMSIRP-3 LUCAS Service - 3 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. On Site PM; Ship In Repair Plus Coverage LUCAS®
Includes:
--Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
6
-Discounts on accessories, disposables, and upgrades
Quote Number Page 3
00121941
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
LP15-OSPMSIRP-2 LIFEPAK 15 Service - 2 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. On Site PM; Ship In Repair Plus Coverage for
LIFEPAK® 15
Includes:
--Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
-Discounts on accessories, disposables, and upgrades
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
LP15-OSPMSIRP-1-PY LIFEPAK 15 Service - 1 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. On Site PM; Ship In Repair Plus Coverage for
LIFEPAK® 15
Includes:
-Preventive Main-Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
-Discounts on accessories, disposables, and upgrades
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
LP15-OSPMSIRP-3-POS LIFEPAK 15 Service - 3 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. Annual Payments. On Site PM; Ship In Repair Plus
Coverage for LIFEPAK® 15
Includes:
--Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
-Discounts on accessories, disposables, and upgrades
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
LP15-OSPMSIRP-1-PY LIFEPAK 15 Service - 1 YEAR.
On-site Preventative Maintenance; Ship in Repair Plus. On Site PM; Ship In Repair Plus Coverage for
LIFEPAK® 15
Includes:
--Control Technical
Specialist; Repairs performed at nearest available Physio-Control Service Center
-Parts and labor necessary to restore device to original specifications
-Annual Preventive Maintenance inspections including quality assurance documentation
-Discounts on accessories, disposables, and upgrades
-Updates to the latest software version
-Preconfigured loaner device provided if needed
-Battery Replacement Service
Service Plan Summary
List of covered equipment by location will be provided upon C
7
Quote Number Page 4
00121941
of these terms, such books, documents and records as are necessary to
General Terms for all Products, Services and Subscriptions.
certify the nature and extent of the costs of the products and services
Physio-Control, Inc. s Buyer's order expressly
provided by Physio.
conditioned on Buyer's assent to the terms set forth in this document.
Buyer's order and acceptance of any portion of the goods, services or
No Debarment. Physio represents and warrants that it and its directors,
subscriptions shall confirm . Unless
officers, and employees (i) are not excluded, debarred, or otherwise
specified otherwise herein, these terms constitute the complete
ineligible to participate in the Federal health care programs as defined in
agreement between the parties. Amendments to this document shall be
42 USC § 1320a-7b(f); (ii) have not been convicted of a criminal offense
in writing and no prior or subsequent acceptance by Seller of any
related to the provision of healthcare items or services; and (iii) are not
purchase order, acknowledgment, or other document from Buyer
under investigation which may result in Physio being excluded from
specifying different and/or additional terms shall be effective unless
participation in such programs.
signed by both parties.
Choice of Law. The rights and obligations of Physio and Buyer related
Pricing. Prices do not include freight insurance, freight forwarding fees,
to the purchase and sale of products and services described in this
taxes, duties, import or export permit fees, or any other similar charge of
document shall be governed by the laws of the state where Buyer is
any kind applicable to the goods and services. Sales or use taxes on
located. All costs and expenses incurred by the prevailing party related
domestic (USA) deliveries will be invoiced in addition to the price of the
to enforcement of its rights under this document, including reasonable
goods and services unless Physio receives a copy of a valid exemption
.
certificate prior to delivery. Discounts may not be combined with other
special terms, discounts, and/or promotions.
Additional Terms for Purchase and Sale of Service Plans.
Payment. Payment for goods and services shall be subject to approval
of credit by Physio. Unless otherwise specified by Physio in writing, the
In addition to the General Terms above, the following terms apply to all
entire payment of an invoice is due thirty (30) days after the invoice date
Physio Service Plans.
for deliveries in the USA, and sight draft or acceptable (confirmed)
irrevocable letter of credit is required for sales outside the USA.
Service Plans. Physio shall provide services according to the
applicable Service Plan purchased by Buyer and described at
Minimum Order Quantity. Physio reserves the right to charge a
http://www.physio-control.com/ServicePrograms.aspx for the length of
service fee for any order less than $200.00.
the subscription purchased and for the devices specified as covered by
Patent Indemnity. Physio shall indemnify Buyer and hold it harmless
from and against all demands, claims, damages, losses, and expenses,
Pricing. If the number or configuration of Covered Equipment changes
arising out of or resulting, from any action by a third party against Buyer
during the Service Plan subscription, pricing shall be pro-rated
that is based on any claim that the services infringe a United States
accordingly. For Preventative Maintenance, Inspection Only,
patent, copyright, or trademark, or violate a trade secret or any other
Comprehensive, and Repair & Inspect Service Plans, Buyer is
proprietary right of any person or entity. Physio
responsible to pay for preventative maintenance and inspections that
obligations hereunder will be subject to (i) receiving prompt written
have been performed since the last anniversary of the subscription start
notice of the existence of any claim; (ii) being able to, at its option,
date and such services shall not be pro-rated.
control the defense and settlement of such claim (provided that, without
obtaining the prior written consent of Buyer, Physio will enter into no
Device Inspection Before Acceptance. All devices that are not
settlement involving the admission of wrongdoing); and (iii) receiving full
covered under Physio Limited Warranty or a current Service Plan must
cooperation of Buyer in the defense of any claim.
be inspected and repaired (if necessary) to meet specifications at then-
current list prices prior to being covered under a Service Plan.
Limitation of Interest. Through the purchase of Physio products,
services, or subscriptions, Buyer does not acquire any interest in any
Unavailability of Covered Equipment. If Covered Equipment is not
tooling, drawings, design information, computer programming, patents or
made available at a scheduled service visit, Buyer is responsible to
copyrighted or confidential information related to said products or
reschedule with the Physio Service Technician, or ship-in the Equipment
services, and Buyer expressly agrees not to reverse engineer or
to a Physio service depot. Physio reserves the right to charge Buyer a
decompile such products or related software and information.
surcharge for a return visit. Surcharges will be based on then-current
Physio list price of desired services, less 10% for labor and 15% for
Delays. Physio will not be liable for any loss or damage of any kind due
parts, plus applicable travel costs. The return visit surcharge will be in
to its failure to perform or delays in its performance resulting from an
addition to the subscription price of the Service Plan. To avoid the
event beyond its reasonable control, including but not limited to, acts of
surcharge, Buyer may ship devices to a Physio service depot. Buyer
God, labor disputes, the requirements of any governmental authority,
shall be responsible for round-trip freight for ship-in service.
war, civil unrest, terrorist acts, delays in manufacture, obtaining any
required license or permit, and Physio inability to obtain goods from its
Unscheduled or Uncovered Services. If Buyer requests services to
usual sources.
be performed on Covered Equipment which are not covered by a
Service Plan, or are outside of designated Services frequency or hours,
Limited Warranty. Physio warrants its products and services in
Physio-Control will charge Buyer for such services at 10% off Physio-
accordance with the terms of the limited warranties located at
http://www.physio-control.com/Documents/. The remedies provided
applicable travel charges. Repair parts required for such repairs will be
under such warranties shall be Buyer
made available at 15% off the then-current list price.
Physio makes no other warranties, express or implied, including, without
limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS
Loaners. If Covered Equipment must be removed from service to
FOR A PARTICULAR PURPOSE, AND IN NO EVENT SHALL PHYSIO
complete repairs, Physio will provide Buyer with a loaner device, if one is
BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR
available. Buyer assumes complete responsibility for the loaner and
OTHER DAMAGES.
shall return the loaner to Physio in the same condition as received,
Compliance with Confidentiality Laws. Both parties acknowledge
normal wear and tear exempted, upon the earlier of the return of the
their respective obligations to maintain the security and confidentiality of
removed Covered Equipment or Physio's request.
individually identifiable health information and agree to comply with
applicable federal and state health information confidentiality laws.
Cancellation. Buy
written notice to Physio. In the event of such cancellation, Buyer shall
Compliance with Law. The parties agree to comply with any and all
be responsible for the portion of the designated price which corresponds
laws, rules, regulations, licensing requirements or standards that are
to the portion of the Service Plan subscription prior to the effective date
now or hereafter promulgated by any local, state, and federal
of termination and the list-price cost of any preventative maintenance,
governmental authority/agency or accrediting/administrative body that
inspections, or repairs rendered after the last anniversary date of the
governs or applies to their respective duties and obligations hereunder.
subscription start date.
Regulatory Requirement for Access to Information. In the event 42
No Solicitation. During the Service Plan subscription and for one (1)
USC § 1395x(v)(1)(I) is applicable, Physio shall make available to the
year following its expiration Buyer agrees to not to actively and
Secretary of the United States Department of Health and Human
intentionally solicit anyone who is employed by Physio to provide
Services, the Comptroller General of the United States General
services such as those described in the Service Plan.
8
Accounting Office, or any of their duly authorized representatives, a copy
Quote Number Page 5
00121941
9
$3,522.60$3,947.40$4,411.80$1,458.74$1,047.60$5,882.40
Line totals
$20,270.54
Year 3
inv 7/1/20
$1,174.20$1,315.80$1,470.60$6,901.80
$2,941.20
Year 2
inv 7/1/19
$1,174.20$1,315.80$1,470.60$6,901.80
$2,941.20
Gap plan
$1,047.60$1,047.60
inv 10/15/18
Gap plan
inv 7/4/18
$1,458.74$1,458.74
Year 1
inv 7/1/18
$1,174.20$1,315.80$1,470.60$3,960.60
111112
x qty
7/1/18 to 6/30/21
LP15 On-Site Preventative Maintenance w/ Ship-In Repair Plus$1,174.20 LP-15 On-Site Preventative Maintenance w/ Ship-In Repair Plus (POS multi-year disc.)$1,315.80 LP-15 On-Site Preventative
Maintenance w/ Ship-In Repair Plus (multi-year disc.)$1,470.60 LP-15 On-Site Preventative Maintenance w/ Ship-In Repair Plus (multi-year disc. prorated)$1,462.43 LP-15 On-Site Preventative
Maintenance w/ Ship-In Repair Plus (multi-year disc. prorated)$1,470.60 LP-15 On-Site Preventative Maintenance w/ Ship-In Repair Plus (multi-year disc.)$1,470.60 Yearly TotalGrand Total:
$20,270.54The above pricing and product information is being provided as a convenience for financial planning and budgetary purposes. Final details and specific information will be
provided upon customer signature.
ListListListListListList
$1,548$1,548$1,548$1,548$1,548$1,548
Dates:
City of Ukiah
Fiscal Year 2018-19
Changes to Fund Balance/Working Capital
Estimated Estimated
Beginning Ending Fund
Fund NameFund BalanceRevenueExpenditureOther In (Out)Balance
General Fund$ 5,741,840$ 21,585,071$ 21,602,523$ 712,574$ 6,436,962
Capital Project Funds:
STREETS AND ROADS CAPITAL1,000,000 - 3,369,7123,197,694827,982
EQUIPMENT RESERVE FUND521,560 4 ,352 - - 525,911
SPECIAL PROJECTS RESERVE401,392 8 ,138 300,000(100,000) 9 ,530
GENERAL FUND CAPITAL PROJECTS - - - - -
PARK DEVELOPMENT FEES FUND29,313 297 - - 29,610
ANTON STADIUM FUND31,906 163 18,000 - 14,069
OBSERVATORY PARK FUND - - - - -
PLAYGROUND & PARK AMENITIES 2,592 13 - - 2 ,605
SWIMMING POOL FUND184 60 - - 244
RIVERSIDE PARK FUND20,314 161 20,000 - 475
SKATE PARK FUND11,422 58 - - 11,480
SOFTBALL COMPLEX FUND 6,575 33 - - 6 ,608
PROJECT PLANNING FUND - - - - -
CAPITAL IMPROVEMENT FUND - - - - -
RAIL TRAIL FUND 1,875,000- 1,875,000 - -
CITY HOUSING BOND PROCEEDS2,283,989 9 ,974 500,000 - 1,793,962
SPECIAL REVENUE FUND 0 603 - - 603
CITY PROP 17251,105 55,000 92,750 - 13,355
MUSEUM GRANT FUND(263,961) - - - (263,961)
ARRC GENERAL OPERATING FUND (13,993) 106,000 91,525 - 482
DOWNTOWN BUSINESS IMPROVEMENT 1,806 18,000 16,266 - 3 ,540
LMIHF HOUSING ASSET FUND4,237,611 54,714 1 ,009 - 4,291,316
WINTER SPECIAL EVENTS21,399 150,000 153,476 - 17,923
GAS TAX FUND267,331 694,178 166,684(422,767) 372,058
2107 GAS TAX FUND34 116,532 - - 116,566
2107.5 GAS TAX FUND235 4 ,000 - (4,000) 235
2105 GAS TAX FUND 3,401 93,924 - (93,924) 3 ,401
SIGNALIZATION FUND287,528 1 ,500 - (287,013) 2 ,015
1998 STIP AUGMENTATION FUND - 826,000 221,000 - 605,000
SB325 REIMBURSEMENT FUND35,532 - - - 35,532
S.T.P.75,947 - - - 75,947
TRANS-TRAFFIC CONGEST RELIEF195,125 125,073 318,991 - 1 ,207
COMM. DEVELOPMT. BLOCK GRANT121,565 522 - - 122,087
EDBG 94-333 REVOLVING LOAN - - - - -
SUMMERCREEK (00-HOME-0452)1,708,729 7 ,458 - - 1,716,187
08-HOME-4688 FUND867,949 - - - 867,949
CDBG GRANT 09-STBG-6417 FUND36 - - - 36
11-HOME-7654 FUND757,930 - - - 757,930
CDBG GRANT 10-EDEF-7261 FUND267,879 280,970 - - 548,849
PROP. 84 GRANT FUND 2,500,00020 - (2,500,000) 20
CDBG PROGRAM INCOME - 48,600 - - 48,600
13-CDBG-8940(0) - - - ( 0)
CITY RDA PROJECTS FUND - - - - -
CDBG 16-CDBG-11147465,116 732,558 - - 1,197,674
16-HOME-11376 - 500,000 108,450 - 391,550
ASSET SEIZURE FUND138,390 38,995 42,058 - 135,327
ASSET SEIZURE(DRUG/ALCOHOL) 9 - - - 9
H&S EDUCATION 11489(B)(2)(A1)20,897 25,000 16,669 - 29,228
FEDERAL ASSET SEIZURE GRANTS27,025 - - - 27,025
SUP.LAW ENFORCE.SVC.FD(SLESF)37,477 98,000 106,963 - 28,513
CBTHP OFFICER900,000 - 99,396 - 800,604
LOCAL LAW ENFORCE. BLK GRANT - - - - -
ASSET FORFEITURE 11470.2 H&S29,880 8 ,000 16,669 - 21,211
SPECIAL REVENUE POLICE31,785 125,000 - (125,000) 31,785
MUSEUM FUND (12,389) 73,800 586,983 545,603 20,031
TRANSFER STATION FUND35,137 375,000 - (375,000) 35,137
VISIT UKIAH FUND96,573 200 137,455 130,000 89,319
Enterprise Funds*:
PARKING DISTRICT #1 (13,406) 151,564 134,362 - 3 ,796
SANITARY DISPOSAL SITE FUND97,551 410,000 763,631 375,000 118,920
LANDFILL CORRECTIVE ACTION - - - - -
REFUSE/DEBRIS CONTROL - - - - -
POST CLOSURE FUND-SOLID WASTE100,146 61,000 - - 161,146
LANDFILL SELF-INSUR. TRUST - - - - -
GOLF FUND122,570 222,932 229,813 12,900 128,589
CONFERENCE CENTER FUND (48,729) 380,035 402,991 71,785 100
AIRPORT FUND302,063 1,298,9221,173,960(211,375) 215,650
AIRPORT CAPITAL IMPROVEMENT(314,523) 1,260,000896,000 - 49,477
SPECIAL AVIATION FUND32,028 300 211,375 211,375 32,328
ELECTRIC FUND 12,022,47215,844,467 15,343,501 - 12,523,439
ELECTRIC CAPITAL RESERVE FUND7,090,941 - 3,550,000 - 3,540,941
ELECTRIC RATE STABILIZATION1,550,206 6 ,500 - - 1,556,706
LAKE MENDOCINO BOND FUND2,075,548 8 ,000 - - 2,083,548
STREET LIGHTING FUND140,390 192,750 238,234 - 94,907
PUBLIC BENEFITS CHARGES FUND (65,149) 443,050377,198 - 703
WATER FUND4,304,880 6,210,4204,665,166(1,852,524)3,997,610
WATER CONNECTION FEE FUND4,356,244 20,0001,369,792919,3193,925,771
RECYCLED WATER FUND498,449 - 132,7373,456,0003,821,713
CITY WASTEWATER OPERATIONS FUND4,306,149 7,654,4795,605,483(3,216,242)3,138,902
SEWER BOND DEBT SERVICE FUND4,786,237 2,611,7054,867,3002,270,5954,801,237
RATE STABILIZATION-CITY FUND2,971,492 33,000 - - 3,004,492
CONNECTION FEE SEWER FUND1,080,468 2 ,100 - - 1,082,568
CITY SEWER CAPITAL PROJECTS FUND168,175 2 ,3001,111,282950,000 9 ,193
Total enterprise funds 53,711,65936,848,525 41,072,8262,986,833 52,474,190
Internal Service Funds*:
LIABILITY FUND1,098,301 481,503 675,862 - 903,942
GARAGE FUND(1,840) 483,291 481,296 - 154
PURCHASING FUND84,870 452,481 452,632 - 84,719
BILLING AND COLLECTION FUND728,643 1,279,0281,763,629 - 244,042
PUBLIC SAFETY DISPATCH FUND (57,932) 1,334,6031,307,321 44,933 14,283
IT FUND172,572 1,431,4851,537,598100,000 166,459
Total internal service funds3,988,513 7,449,7148,084,348144,9333,498,811
Total City Funds 78,144,36474,841,185 79,018,7563,809,933 77,776,726
Fiduciary Funds**:
UVFD GENERAL OPERATING FUND797,449 1,878,0501,987,816 - 687,683
UVFD PROP 172136,657 65,000 91,903 (5,000) 104,754
UVFD MEASURE B216,890 115,255 305,182 - 26,964
UVFD FIRE MITIGATION FEE56,206 25,000 16,341 - 64,865
SANITATION DISTRICT OPERATING712,763 - 130,128 - 582,634
COMMUNITY REDEV. AGENCY FUND - - - - -
RDA HOUSING PASS-THROUGH FUND - - - - -
REDEVELOPMENT HOUSING FUND - - - - -
HOUSING DEBT FUND332,403 63,000 392,525 - 2 ,878
RDA CAPITAL PASS-THROUGH FUND - - - - -
REDEVELOPMENT CAP IMPR FUND(4,918) 4 ,918 - - 0
REDEVELOPMENT DEBT SERVICE1,031,289 6 ,000 1,018,265 - 19,024
HOUSING BOND PROCEEDS FUND - - - - -
NON HOUSING BOND PROCEEDS FUND3,039,284 - - (1,340,000)1,699,284
REDEVELOPMENT SUCCESSOR AGENCY5,844,153 15,000 271,500(360,000)5,227,653
LMIHF HOUSING ASSET FUND - - - - -
CITY HOUSING BOND PROCEEDS - - - - -
Total fiduciary funds 12,162,177 2,172,2234,213,661(1,705,000)8,415,739
Total all funds$ 90,306,540$ 77,013,408$ 83,232,416$ 2,104,933$ 86,192,465
*Denotes approximate available working capital.
**Denotes current assets. Funds not available for use by the City.
Fiscal Year 2018-19
SCHEDULE OF TRANSFERS
Fund Transferring From (Transfers Out)Fund Transferring To (Transfers In)
FundFund
NumberFund NameAmountNumberFund NameAmount
100GENERAL FUND 3,197,694120STREETS CAPITAL 3,197,694
100GENERAL FUND 5 45,603691MUSEUM FUND 545,603
100GENERAL FUND 130,000750VISIT UKIAH FUND 130,000
100GENERAL FUND44,933206PUBLIC SAFETY DISPATCH FUND44,933
100GENERAL FUND6,900720GOLF FUND6,900
251SPECIAL PROJECTS RESERVE 1 00,000209IT FUND 100,000
500GAS TAX FUND 422,767100GENERAL FUND 422,767
5022107.5 GAS TAX FUND4,000100GENERAL FUND4,000
5032105 GAS TAX FUND 93,924100GENERAL FUND93,924
505SIGNALIZATION FUND 287,013100GENERAL FUND 287,013
607PROP. 84 GRANT FUND 2,500,000830RECYCLED WATER FUND 2,500,000
639SPECIAL REVENUE POLICE 125,000100GENERAL FUND 125,000
695TRANSFER STATION FUND 375,000700SANITARY DISPOSAL SITE FUND 375,000
777AIRPORT FUND 211,375779SPECIAL AVIATION FUND 211,375
820WATER FUND 9 56,000830RECYCLED WATER FUND 956,000
820WATER FUND 919,319822WATER CONNECTION FEE FUND 919,319
840CITY WASTEWATER OPERATIONS FUND 2,270,595841SEWER BOND DEBT SERVICE FUND 2,270,595
840CITY WASTEWATER OPERATIONS FUND 950,000844CITY SEWER CAPITAL PROJECTS FUND 950,000
916UVFD PROP 1725,000100GENERAL FUND5,000
968NON HOUSING BOND PROCEEDS FUND1,700,000 100GENERAL FUND 1,700,000
969REDEVELOPMENT SUCCESSOR AGENCY 360,000968NON HOUSING BOND PROCEEDS FUND360,000
Total Transfers Out$ 15,205,123Total Transfers In$15,205,123
Government Code
Gann Limit Calculation
FY 2018-19
Per Capita Cost of Living Change = 3.67percent
Population Change =
2.12percent
(a)
Per Capita Cost of Living converted to a ratio:3.67 + 100=1.0367
100
(b)
Population converted to a ratio:2.12 + 100=1.0212
100
(c)
Calculation of factor for FY 2018-19:(a) x (b)=1.0587
(d)
Appropriations Limit, Fiscal Year 2017-18$ 40,289,117
Appropriations Limit, Fiscal Year 2018-19$ 42,653,203
\[(c) x (d)\]
FY 2018-19 appropriations subject to Gann Limit
Budget Estimates
Tax Revenue
Property tax $ 2,934,000
Sales tax (1.0% Bradley-Burns) 6,359,036
Measure S/P District Tax 3,197,694
Measure Y District Tax 3,197,694
Transient Occupancy Taxes (TOT) 1,400,000
Business license tax 408,000
Other governmental taxes 250
Interest earning from taxes 90,037
$ 17,586,711
Percentage Use of Appropriations Limit41.23%
(1) When calculating its appropriation limit, the City may use either the change in population for the City or
Mendocino County as a whole.
2
3
Teamwork, Solutions, Excellence
PROPOSAL
Ghilotti Construction Company, Inc.05/16/2018
246 Ghilotti Avenue
Santa Rosa, CA 95407
Phone: (707) 585-1221
Fax: (707) 585-1601
CSLB #644515
QUOTEKenSinclair
TO CITY OF UKIAH
300 Seminary Ave
Ukiah,CA95482
(925) 260-2943
PROJECT DESCRIPTION
5794CCB-2
CLIENT #DESCRIPTIONQUANTITYUNITUNIT PRICEEXT PRICE
1 DEWATERING1.000LS$147,275.00$147,275.00
DEWATERING COST PER MONTH BEYOND 4-
2 1.000MO$8,290.00$8,290.00
MONTHS
3 CONTACT BASIN CONCRETE STRUCTURE1.000LS$1,871,670.00$1,871,670.00
4 DEMOLITION AND REMOVALS1.000LS$187,800.00$187,800.00
5 GRADING1.000LS$546,290.00$546,290.00
6 PERIMETER SIDEWALK1,404.000SF$ 10.50$14,742.00
7 AMEND SWPPP1.000LS$2,875.00$2,875.00
8 STORM DRAIN SYSTEM1.000LS$217,150.00$217,150.00
9 RECYCLED WATER SYSTEM1.000LS$93,500.00$93,500.00
10FINAL EFFLUIENT SYSTEM1.000LS$309,100.00$309,100.00
11SLUDGE LINE1.000LS$26,000.00$26,000.00
12SAMPLE LINE SYSTEM1.000LS$22,620.00$22,620.00
13HOCL/SBIS PIPE1.000LS$19,640.00$19,640.00
14SA PIPE SYSTEM1.000LS$56,640.00$56,640.00
15MISC METALS/SUPPLIES1.000LS$93,150.00$93,150.00
16MECHANICAL SYSTEM1.000LS$211,050.00$211,050.00
GRIND & 2" AC OVERLAY ROAD ADJACENT TO
173,000.000SF$ 7.50$22,500.00
CCB
18ELECTRICAL & INSTRUMENTATION1.000LS$148,800.00$148,800.00
BASE BID SUBTOTAL$3,999,092.00
4
2
3
4
2
3
4
$432.00
LƷĻƒ ƚƷğƌ
$3,975.00 $4,920.00 $2,070.00 $3,953.00 $9,900.00 $1,550.00 $2,070.00
$68,000.00 $72,345.00 $25,000.00 $42,640.00 $20,350.00 $24,750.00 $75,360.00 $97,440.00 $34,575.00 $25,655.00 $17,116.00
$130,418.00 $574,280.00 $246,600.00
$1,483,399.00 $1,483,399.00
$6.00 $6.00
$80.00 $45.00 $40.00 $75.00 $44.00 $50.00 $45.00
$265.00 $265.00 $140.00 $820.00 $820.00 $590.00
ƓźƷ tƩźĭĻ
$1,000.00
$68,000.00 $20,350.00 $24,750.00 $25,655.00 $17,116.00
$130,418.00
Northwest Paving, Inc 8115 Secluded Valley DriveRedding, CA 96001 US Chrisp CompanyNeary Landscape Santa Rosa, CA Steve Cox Concrete Cottonwood, CA
$504.00
LƷĻƒ ƚƷğƌ
$3,000.00 $5,100.00 $6,300.00 $2,415.00 $4,690.00 $9,000.00
$20,000.00 $54,600.00 $31,250.00 $41,600.00 $13,100.00 $63,114.00 $75,516.00 $13,830.00 $12,000.00 $12,400.00 $20,700.00 $10,000.00
$104,000.00 $574,280.00 $219,200.00
$1,296,599.00 $1,296,599.00
$7.00 $7.00
$67.00 $40.00 $31.00 $30.00 $40.00
$200.00 $200.00 $140.00 $800.00 $850.00 $700.00 $400.00 $450.00
ƓźƷ tƩźĭĻ
$1,250.00 $6,300.00
$20,000.00 $13,100.00 $12,000.00 $10,000.00
$104,000.00
Argonaut Constructors 360 Sutton PlaceUkiah, CA 95407 US Delta Grinding Antioch, CA Devincenzi Concrete Santa Rosa, CA Neary Landscape Santa Rosa, CA Striping Graphics Cotati, CA
$504.00 $620.00
LƷĻƒ ƚƷğƌ
$3,000.00 $3,600.00 $6,300.00 $2,415.00 $4,355.00 $9,220.00 $7,875.00 $1,380.00
$30,000.00 $71,000.00 $54,600.00 $25,000.00 $31,200.00 $13,100.00 $51,810.00 $97,440.00 $15,000.00 $15,650.00
$533,260.00 $219,200.00
$1,196,529.00 $1,196,529.00
$7.00 $7.00
$55.00 $40.00 $40.00 $20.00 $35.00 $20.00 $30.00
$200.00 $200.00 $130.00 $600.00 $600.00 $650.00
ƓźƷ tƩźĭĻ
$1,000.00 $6,300.00
$30,000.00 $71,000.00 $13,100.00 $15,000.00 $15,650.00
Ghilotti Construction Company, Inc.246 Ghilotti AvenueSanta Rosa, CA 95407 US ABSL Construction Hayward, CA Striping Graphics Cotati, CA
$504.00 $992.00
LƷĻƒ ƚƷğƌ
$3,150.00 $1,626.00 $6,300.00 $2,415.00 $6,700.00 $8,775.00 $1,288.00
$25,000.00 $70,000.00 $38,220.00 $20,800.00 $12,636.00 $13,100.00 $87,696.00 $17,518.00 $11,350.00 $15,650.00
$557,872.00 $141,300.00 $150,700.00
$1,193,592.00 $1,193,592.00
$7.00 $7.00
$27.50 $36.00 $38.00 $39.00 $32.00 $28.00
$140.00 $210.00 $136.00 $832.00 $243.00 $271.00 $150.00
ƓźƷ tƩźĭĻ
$6,300.00 $1,000.00
$25,000.00 $70,000.00 $13,100.00 $11,350.00 $15,650.00
Granite Construction Company 1324 S State StreetUkiah, CA 95482 Cinquini & Passarino Santa Rosa, CA Quality LandscapeStriping Graphics Cotati, CA
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1161111
152552723146
6.7
273345942461225
410254802436
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LƷĻƒ 5ĻƭĭƩźƦƷźƚƓ TRAFFIC CONTROLMOBILIZATIONEDGE GRINDING4" EDGE LANE GRINDASPHALT CONCRETERAISING MANHOLE TO GRADERAISING VALVE BOXES & CL MONUMENTS RAISE SEWER CLEAN-OUT TO GRADEPAVEMENT
MARKINGAPPLY BLUE/WHITE PAVEMENT MARKERSAPPLY THERMOPLASTIC CROSSWALK APPLY THERMOPLASTIC STOP BARAC R/R CONFORM PARKING LOTPCC CURB & GUTTERPCC CURB RAMPPCC VALLEY GUTTERPCC CURB AT
SIDES AND BACK OF CURB LANDSCAPE INSTALLATIONDRIVEWAY APRON12" X 3" X 31' BOLTED GRATE12" X 6" X 46' BOLTED GRATECONSTRUCTION STAKING
06/07/18
City of Ukiah
LƷĻƒ /ƚķĻ
123456789
10111213141516171819202122
2018 STREET REHABILITATION PROJECT Owner:Bid Opening:BASE BIDBid List TotalTotal Bid AmountListed Subs
LƷĻƒ ϔ
2
3
AAAAAAAAAA
City of Ukiah
Energy Efficiency Improvements & Grant Pursuance
June 20, 2018
4
www.schneider-electric.com\\buildings1600 Scenic Avenue
Costa Mesa, CA 92626
Contents
SOLAR IMPLEMENTATION OVERVIEW .................................................................................................. 3
DESIGN & GRANT PURSUANCE MILESTONES ...................................................................................... 6
5
Page 2
Grant Application and Pursuance
Proprietary & Confidential
+
Solar Implementation Overview
Key Issue Impacting the City
Schneider Electric completed a comprehensive
potential opportunities for both energy savings and cost reduction. That analysis along with the feedback provided
from City staff has led us to identifying the following key issues effecting the City of Ukiah:
Install ~ 1.4MW PV system to help offset the WWT facility energy use
o 870 kW Solar PV Carport System at the water plant.
o 332 kW Solar PV Carport System at the
o 200 kW Solar PV array at the wastewater plant.
Install 120KW of battery storage at WWT Facility
Install Electronic Vehicle Charging Stations at each of the above-mentioned facilities
Street Lighting Modernization to LED
Solar Project Outlook
Estimated Project Cost:
$6,950,000
EV
Potential Annual Savings:
Charging
$5,266,000
Stations
(Combined savings impact over a 20-year
partnership)
Potential Cash Flow:
$1,138,257 to $5,266,593
( Over a 20-year partnership)
EV
Scope of Work:
Charging
Install 1.4MW of Solar PV carport
systems and 120 kW of Battery Storage Stations
Priorities Checklist :
Reduce Annual utility expenses
Maximize funding streams to fund
needed projects
Pursuance of State regulated grant
funding
EV
Charging
Public Awareness:
Stations
Communication and branding strategy
Local media engagement
Share environmental and economic
benefits
6
Page 3
Grant Application and Pursuance
Proprietary & Confidential
+
Solar Implementation Overview Continued
Potential Cash Flow (Conservative 50% Grant Application)
9ƭƷźƒğƷĻķ tƩƚƆĻĭƷ /ƚƭƷ
Project Estimate: $ 6,950,000
Capital Contribution: $ -
Potential Grant: $ 3,475,000 CźƓğƓĭĻ ĻƩƒƭ
Financed Amount: $ 3,475,000 Interest Estimate: 1.70%
Number of Years: 20
tƩƚƆĻĭƷĻķ {ğǝźƓŭƭ Estimated Payment: ($206,416.81)
Savings Estimate: $ 196,000
Energy Escalation: 3.00%
9ƭƷźƒğƷĻķ
ĻğƩ tğǤƒĻƓƷ {ğǝźƓŭƭ 9ƭƷźƒğƷĻ /ğƭŷ CƌƚǞ
1 $206,417 $196,000 -$10,417
2 $206,417 $201,880 -$4,537
3 $206,417 $207,936 $1,520
20 $206,417 $343,687 $137,270
Total υЍͲЊЋБͲЌЌЏ υЎͲЋЏЏͲЎВЌ υЊͲЊЌБͲЋЎА
Potential Cash Flow (w/ 100% Grant Application)
9ƭƷźƒğƷĻķ tƩƚƆĻĭƷ /ƚƭƷ
Project Estimate: $ 6,950,000
Capital Contribution: $ -
Potential Grant: $ 6,950,000 CźƓğƓĭĻ ĻƩƒƭ
Financed Amount: $ - Interest Estimate: 1.70%
Number of Years: 20
tƩƚƆĻĭƷĻķ {ğǝźƓŭƭ Estimated Payment: $0.00
Savings Estimate: $ 196,000
Energy Escalation: 3.00%
9ƭƷźƒğƷĻķ
ĻğƩ tğǤƒĻƓƷ {ğǝźƓŭƭ 9ƭƷźƒğƷĻ /ğƭŷ CƌƚǞ
1 $0 $196,000 $196,000
2 $0 $201,880 $201,880
3 $0 $207,936 $207,936
20 $0 $343,687 $343,687
Total υЉ υЎͲЋЏЏͲЎВЌ υЎͲЋЏЏͲЎВЌ
Public Awareness
7
Page 4
Grant Application and Pursuance
Proprietary & Confidential
+
Energy conservation projects provide a tremendous opportunity for the City of Ukiah to engage with all its
stakeholders on issues that are vitally important to your community.
8
Page 5
Grant Application and Pursuance
Proprietary & Confidential
+
Design & Grant Pursuance Milestones
Grant Application Pursuance
In collaboration with Ukiah city staff, Schneider Electric will compile,
author, and pursue all available energy efficiency related California State
Water Board Prop 1 grants. The City of Ukiah will not only realize
savings on the costs associated with these grants applications but will
also secure its own lobbyist located within Sacramento to work side-by-
side manager.
Cost Analysis & Milestone Timeline
Target
Item Cost
Schedule
Customer approves selection of ESCO and to move forward with project at
N/A June 20, 2018
regularly scheduled Council Meeting.
Customer signs Agreement for Turnkey Design and Construction Energy
N/A June 27, 2018
Services authorizing ESCO to proceed with design services
ESCO and Customer conduct a Kick-Off Meeting N/A June 28, 2018
General Information of Grant package submitted $1,000 July 3, 2018
Mid-term Meeting (Preliminary Scope of work, budgetary costs, budgetary
$94,000 September 21, 2018
savings, grant summary and probability review and other financing options)
Final Design Phase Meeting $45,000 October 26, 2018
Technical, Environmental and Financial Grant Packages Submitted $10,000 November 2, 2018
Customer and ESCO complete negotiations of construction services scope
TBD November 9, 2018
and pricing and iron out all details for the Council package.
Customer posts public notice 2 weeks prior to Council Meeting of approving
N/A November 13, 2018
going forward with the construction phase
Customer approves resolution authorizing of Construction Amendment at
N/A December 5, 2018
regularly scheduled Council Meeting.
NTP issued allowing ESCO to proceed with the construction phase of the
N/A TBD
Project.
9
Page 6
Grant Application and Pursuance
Proprietary & Confidential
+
2
3
(see calendar from NCPA)
4
5