HomeMy WebLinkAbout2018-06-06 Packet (2)
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MAYOR DOBLE PRESIDING.
The Pledge of Allegiance was led by Vice Mayor Mulheren.
Presentation was received.
Presentation was received.
Proclamation was received by Noble Waidelich and Chief Dewey.
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Presentation was received.
– Finance.
(COU No. 1718-211)
– Community Services.
(COU No. 1718-218)
– Community Services.
(COU No. 1718-085-CO2)
– Public Works.
RECESS: 6:25 – 6:30 P.M.
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(COU No. 1718-
219)
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RECESS: 7:35 – 7:41 P.M
Presentation was received.
(regular meeting)
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:43 P.M.
Vichy Springs Resort v. City of Ukiah, Et Al; Case No. SCUK-CVPT-2018-70200
Ukiah Valley Sanitation District v. City of Ukiah
No report out was received.
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Buubdinfou2
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 9261
OF THE UKIAH CITY CODE TO AMEND THE USE PERMIT APPLICATION PROCESS AND
OPERATIONAL STANDARDS FOR CANNABIS RELATED BUSINESSES.
The City Council of the City of Ukiah hereby ordains as follows.
SECTION 1
Article 15.6 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read
as follows (unchanged text is omitted and is shown by * * *):
§9173 PURPOSE
Sections 9173.2 through 9173.6 in this article provide site planning, development, and/or
operational standards for certain land uses that are allowed in certain zoning districts without
discretionary review. The standards for each use are intended to mitigate any potentially
adverse impacts associated with the specific use.
§9173.1 APPLICABILITY
The land uses and activities included in sections 9173.2 through 9173.6 of this code shall
comply with the provisions of the section applicable to the specific land use, in addition to all
other applicable provisions of this article and the Ukiah City Code.
A. Where Allowed: The uses that are subject to the standards in sections 9173.2 through
9173.6 of this code shall only be located in the zoning districts indicted herein.
B. Development Standards: The standards for specific land uses included in sections 9173.2
through 9173.6 of this code are required and supplement those included in the Ukiah City Code.
In the event of any conflict between the requirements of sections 9173.2 through 9173.6 of this
code and those included elsewhere in the City Code, the requirements of sections 9173.2
through 9173.6 of this code shall control.
***
SECTION 2
Article 15.6 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by
deleting Section 9173.7.
SECTION 3
A new Article 15.7 of Chapter 2 in Division 9 of the Ukiah City Code is added and shall
read as follows:
ARTICLE 15.7. STANDARDS FOR SPECIFIC LAND USES THAT ARE SUBJECT TO
DISCRETIONARY REVIEW
§9174 PURPOSE
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Sections 9174.2 through 9174.3 in this article provide site planning, development, and/or
operational standards for certain land uses that are allowed in certain zoning districts and are
subject to discretionary review through the use permit process but that may have unique
adverse impacts. The standards for each use are intended to mitigate any potentially adverse
impacts associated with the specific use.
§9174.1 APPLICABILITY
The land uses and activities included in sections 9174.2 through 9174.9 of this Code shall
comply with the provisions of the section applicable to the specific land use, in addition to all
other applicable provisions of this article and the Ukiah City Code.
A. Where Allowed: The uses that are subject to the standards in sections 9174.2 through
9174.9 of this Code shall only be located in the zoning districts indicted in Articles 3 through 15
of this Chapter 2, Division 9 or as otherwise indicated in this Chapter.
B. Development Standards: The standards for specific land uses included in sections 9174.2
through 9174.9 of this Code are required and supplement those included in the Ukiah City
Code. In the event of any conflict between the requirements of sections 9174.2 through 9174.9
of this Code and those included elsewhere in the City Code, the requirements of sections
9174.2 through 9174.9 of this Code shall control.
§9174.2 CANNABIS-RELATED BUSINESSES
A. Cannabis-Related Business Use Permit Application Requirements:
1. Submission: A complete Use Permit application submittal packet shall be submitted in
accordance with Section 9262 of this Code, including a detailed written statement as to how the
proposed Cannabis Related Business complies with this Section, and any other information or
submissions required by this Code. All applications for Use Permits for Cannabis-Related
Businesses shall be filed with the Planning Department, using forms provided by the City, and
accompanied by the applicable filing fee and any other applicable fees or charges. It is the
responsibility of the applicant to provide information required for approval of the permit. The
application shall be made under penalty of perjury.
2. Effect of Other Permits or Licenses: The fact that an applicant possesses other
types of State or City permits or licenses does not exempt the applicant from the requirement of
obtaining a Use Permit.
3. Submittal Requirements: Any application for a Use Permit for a Cannabis-Related
Business shall include the following information:
a. Applicant(s) Name: The full name (including any current or prior aliases, or other legal
names the applicant is or has been known by, including maiden names), present
address, and telephone number of the applicant;
b. Applicant(s) Mailing Address: The address to which notice of action on the application
is to be mailed;
c. Previous Addresses: Previous addresses for the past five (5) years immediately prior
to the present address of the applicant;
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d. Verification of Age: Written proof that the applicant is at least twenty-one (21) years of
age;
e.
f. Photographs: Passport quality photographs for identification purposes;
g. Employment History: All business, occupation, or employment of the applicant for the
five (5) years immediately preceding the date of the application;
h. Tax History: The Cannabis Related Business tax history of the applicant, including
whether such person, in previously operating in this or another city, county or state
under license has had a business license revoked or suspended, the reason therefor,
and the business or activity or occupation in which the applicant engaged subsequent to
such action of suspension or revocation;
i. Management Information: The name or names and addresses of the person or
j. Criminal Background: A completed background investigation verifying whether the
been convicted of a crime(s), the nature of such offense(s), and the sentence(s)
received therefor;
k. Employee Information: Number of employees, volunteers, and other persons who will
work at the Cannabis-Related Business;
l. Plan of Operations: A plan of operations describing how the Cannabis Related
Business will operate consistent with the intent of State law, including obtaining all
applicable State licenses, and the provisions of this Section, including but not limited to
ensuring that the Cannabis-Related Business will not engage in cannabis-related
commercial activities that violate California law or this chapter.
m. Written Response to Cannabis Related Business Standards: The applicant shall
provide a comprehensive written response identifying how the Cannabis Related
Business plan complies with each of the standards for review in this chapter, specifically
the limitation on location and operating requirements in this Article;
n. Security Plan: A detailed security plan outlining the proposed security arrangements
for ensuring the safety of persons and to protect the premises from theft. The plan shall
include installation of security cameras, a premises and panic alarm system monitored
by a licensed operator, and a security assessment of the site conducted by a qualified
professional;
o. Floor Plan: A sketch or diagram showing the interior configuration of the premises,
including a statement of the total floor area occupied by the Cannabis Related Business.
The sketch or diagram need not be professionally prepared, but must be drawn to a
designated scale or drawn with marked dimensions of the interior of the premises to an
accuracy of plus or minus six inches (6");
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p. Site Plan: A sketch or diagram showing exterior configuration of the premises,
including the outline of all existing and proposed structures, parking and landscape
areas, and property boundaries. The sketch or diagram need not be professionally
prepared, but must be drawn to a designated scale or drawn with marked dimensions to
an accuracy of plus or minus six inches (6");
q. Accessibility Evaluation: A written evaluation of accessibility to and within the building,
and identification of any planned accessibility improvements;
r. Neighborhood Context Map: An accurate straight-line drawing depicting the building
and the portion thereof to be occupied by the Cannabis Related Business, and: (a) the
property lines of any school within six hundred feet (600') of the property line of the
Business for which a permit is requested, (b) the property lines of any Cannabis Related
Business within two hundred fifty feet (250') of the primary entrance of the Business for
which a permit is requested, and (c) the property lines of any youth-oriented facility or
residential zone or use within two hundred fifty feet (250') of the primary entrance of the
Business;
s. Lighting Plan: A lighting plan showing existing and proposed exterior premises and
interior lighting levels that would be the minimum necessary to provide adequate security
lighting for the use and comply with all City standards regarding lighting design and
installation. All lighting shall be fully hooded and downcast, and shall not shine towards
the night sky, adjacent property or any street;
t. City Authorization: Written authorization for the City, its agents and employees to seek
verification of the information contained within the application;
u. Owner that he or she
certifies under penalty of perjury that the applicant has the consent of the Owner and
landlord to operate a Cannabis Related Business at the location;
v. cation: A statement in writing by the applicant that he or she certifies
under penalty of perjury that all the information contained in the application is true and
correct;
w. Other Information: Such other information as deemed necessary by the Planning
Department to demonstrate compliance with this Section including all City and State
codes, including operating requirements established in this Section.
B. Operating Requirements for Cannabis Related Businesses: Cannabis Related Business
operations shall be established and managed only in compliance with the following standards:
1. Criminal History: Any applicant, his or her agent or employees, volunteer workers, or
any person exercising managerial authority of a Cannabis Related Business on behalf of the
applicant shall not have been convicted of any of the felony offenses enumerated in Business
and Professions Code Section 26057(b)(4), or of a felony or misdemeanor involving moral
turpitude, or on probation for a drug offense, or engaged in misconduct related to the
qualifications, functions or duties of a permittee. Notwithstanding the above, an application shall
not be denied solely on the basis that the applicant or any manager has been convicted of a
felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony
record) under California law or under a similar Federal statute or State law where the
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expungement was granted. In addition, notwithstanding the above, a prior conviction, where the
sentence, including any term of probation, incarceration, or supervised release, is completed,
for possession of, possession for sale, sale, manufacture, transportation, or cultivation of
cannabis or cannabinoid preparations, is not considered related to the qualifications, functions,
or duties of a permittee, and shall not be the sole ground for denial of an application.
2. Minors:
a. It is unlawful for any permittee, operator, or other person in charge of any Cannabis
Related Business to employ any person who is not at least twenty-one (21) years of age.
b. The burden of proof is on the Cannabis Related Business personnel to establish
compliance with this subsection B.2 by clear and convincing evidence.
3. Inventory and tracking: Cannabis Related Businesses shall at all times operate in a
manner to prevent diversion of Cannabis and shall promptly comply with any track and trace
program established by the State.
4. Multiple permits per site: Multiple Cannabis Related Businesses proposed on any one
site or parcel shall be granted permit approval only if all of the proposed Cannabis Businesses
and their co-location are authorized by both City and state law. Operators of Cannabis Related
Businesses issued Use Permits for multiple business types or State license types at the same
physical address shall maintain clear separation between license types unless otherwise
authorized by this Code and State law.
5. Operating Plans: An Operating Plan for a Cannabis Related Business must contain
the following unless not applicable:
a. Storage: A Cannabis Related Business shall have suitable locked storage on
premises, identified and approved as a part of the security plan, for after-hours storage
of cannabis and cannabis products.
b. Odors Control: The Cannabis Related Business shall have an air treatment system
that prevents odors generated from any storage and cultivation of cannabis on the
Business property from being detected by any reasonable person of normal sensitivity
outside the Cannabis Related Business premises. To achieve this, both the storage and
cultivation areas shall be, at minimum, mechanically ventilated with a carbon filter or
superior method.
c. Security Plans: A Cannabis Related Business shall provide adequate security on the
premises, as approved by the Chief of Police, including lighting and a premises and
panic alarm system monitored by a licensed operator, to ensure the safety of persons
and to protect the premises from theft.
d. Security Cameras: Security surveillance cameras shall be installed to monitor the
main entrance and exterior of the premises to discourage loitering, crime, illegal or
nuisance activities. The security surveillance system shall comply with current State
standards for digital video surveillance systems to be installed on the premises of
licensed Cannabis businesses, currently codified in the Cal. Code of Regulations, Title
16, Section 5044, and as may be amended.
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e. Security Video Retention: Security video shall be maintained for ninety (90) days. In
the event of a crime on site or anywhere within range of the Cannabis Related
Businesssecurity cameras, the Cannabis Related Business shall provide the Chief of
Police or his or her designee with a useable digital copy of the security video upon
request or at the earliest convenience.
f. Alarm System: Professionally monitored premises and panic alarm system shall be
installed and maintained in good working condition.
g. Emergency access. Security measures shall be designed to ensure emergency
access in compliance the California Fire Code and Ukiah Valley Fire Authority
standards.
h. Emergency Contact: A Cannabis Related Business shall provide the Chief of Police
with the name, e-mail address, phone number and facsimile number of an on-site
community relations staff person to whom one can provide notice if there are operating
problems associated with the Business. The Business shall make every good faith effort
to encourage neighborhood residents to call this person to try to solve operating
problems, if any, before any calls or complaints are made to the City.
6. Signage and Notices:
a. Address identification shall comply with illuminated address signs requirements.
b. Business identification signage shall be limited to that needed for identification only,
consisting of a single window sign or wall sign that shall comply with Section 3227 of this
Code and any other City Code provisions regulating signage.
7. Employee Records: Each owner or operator of a Cannabis Related Business shall
maintain a current register of the names of all volunteers and employees currently working at or
employed by the Cannabis Related Business, and shall disclose such registration for inspection
by any City officer or official for purposes of determining compliance with the requirements of
this Article.
8. Compliance with Other Requirements: The operator shall comply with all applicable
provisions of local, State or Federal laws, regulations or orders, as well as any condition
imposed on any permits issued pursuant to applicable laws, regulations or orders.
9. Confidentiality: The information provided for purposes of this section shall be
maintained by the City as confidential information, and shall not be disclosed as public records
unless pursuant to subpoena issued by a court of competent jurisdiction or otherwise compelled
by court order or the California Public Records Act.
10. Display of Permit: Every Cannabis Related Business shall display at all times
during business hours the Use Permit issued pursuant to the provisions of this chapter for such
Business in a conspicuous place so that the same may be readily seen by all persons entering
the Business.
11. Inspections: During normal business hours, Cannabis Related Businesses
permitted under this Chapter shall provide access for administrative inspections by City officials
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or officers or consultants hired by the City to verify compliance with this Article. Any Cannabis
Related Businessrefusal to comply with this section shall be deemed a violation of this Article.
12. Notification of Theft, Loss, and Criminal Activity: Cannabis Related Businesses
shall comply with the California Code of Regulations, Title 16, Section 5036, or as may be
amended, by notifying the applicable State authorities and the Ukiah Police Department within
24 hours of discovery of any of the following situations:
a. A significant discrepancy in the inventory.
b. The Operator becomes aware of or has reason to suspect diversion, theft, loss, or any
other criminal activity pertaining to the operations of the Business.
c. The Operator becomes aware of or has reason to suspect diversion, theft, loss, or any
other criminal activity by an agent or employee of the Business pertaining to the
operations of the Business.
d. The Operator becomes aware of or has reason to suspect the loss or unauthorized
alteration of records related to cannabis goods, customers or clients, or the Business
employees or agents.
e. The Operator becomes aware of or has reason to suspect any other breach of
security.
The notification shall be in writing and include the date and time of occurrence of the
theft, loss, or criminal activity and a description of the incident including, where applicable, the
item(s) that were taken or lost.
C. Review and Revocation: Use permits issued for Cannabis Related Business shall be
subject to annual review according to the procedures set forth in subsection D of this section,
and shall be subject to revocation according to the procedures set forth in subsection E of this
section.
D. Annual Review of Use Permits for Cannabis Related Businesses:
1. Use permits for Cannabis Related Business will be subject to annual review by the Zoning
Administrator, including inspection of the business by the Zoning Administrator or his designee,
to determine whether the business is being operated in accordance with any conditions of
approval imposed on the use permit as issued by the Planning Commission or Zoning
Administrator. The City Council may, from time to time by resolution in accordance with the
procedures required by law, establish fees to be charged and collected for annual review
pursuant to this subsection.
2. In the course of annual review and after annual inspection, the Zoning Administrator shall
make findings of fact regarding the Cannabis Related Business
conditions of approval for the use permit. In addition, the Zoning Administrator will consider the
following nonexclusive criteria in making findings of fact which may be grounds for revocation of
a use permit for a Cannabis Related Business:
a. Whether the Cannabis Related Business operated pursuant to the use permit has
generated an excessive number of calls for police service compared to similarly situated
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businesses of the same size as the Cannabis Related Business.
b. Whether there have been excessive secondary criminal or public nuisance impacts in the
surrounding area or neighborhood, including, but not limited to, disturbances of the peace,
illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering,
illegal parking, loud noises, odors, or lewd conduct.
c. Whether the Cannabis Related Business operating pursuant to a use permit has a history
of inadequate safeguards or procedures that show it is likely that it will not comply with any
operating requirements and standards required in the conditions of approval.
d. Whether the Cannabis Related Business s has failed to pay fees, penalties, or taxes
required by the conditions of approval of the use permit or by this code or State law, or has
failed to comply with any requirements for the production of records or other reporting
requirements of this code.
e. Whether the operator of the Cannabis Related Business or one or more of its officers,
employees, partners, managers or members with management responsibilities ("managers")
has been convicted of a felony, or has engaged in misconduct that is substantially related to
the qualifications, functions or duties of an operator of a Cannabis Related Businesses. A
"conviction" within the meaning of this chapter means a plea or verdict of guilty, or a
conviction following a plea of nolo contendere. Notwithstanding the above, an application
shall not be denied solely on the basis that the applicant or any manager has been convicted
of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement
of felony record) under California law or under a similar Federal statute or State law where
the expungement was granted.
f. Whether the operator or managers of the Cannabis Related Business have previously or
are currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices.
g. Whether the cannabis-related business has been operated in compliance with applicable
State law and provisions of this code generally.
3. If the Zoning Administrator determines that the Cannabis Related Business s is being
operated in violation of any conditions of approval imposed on the use permit as issued by the
Planning Commission or the Zoning Administrator, the use permit may be subject to revocation.
E. Revocation of Use Permits for Cannabis Related Businesses:
1. In addition to the reasons for revocation of an approved use permit set forth in subsection
H2 of Section 9262 of this Code and subsection D2 of this Section, an approved use permit for
a cannabis-
in subsection H2 of Section 9262, except that all references therein to the Planning Commission
shall be deemed to refer to the Zoning Administrator, if the Cannabis Related Business is
operated in a manner that violates the conditions of approval imposed by the use permit or the
provisions of this code, or conflicts with State law. At the public hearing to be conducted by the
Zoning Administrator as set forth in subsection H2 of this Section 9262, the Zoning
Administrator shall make findings regarding the alleged specific violations of this code or State
law.
2. permit for a
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Cannabis Related Business may be made to the Planning Commission for a final decision. Any
such appeal must comply with the requirements of section 9266 of this code, except that all
references therein to the City Council shall be deemed to refer to the Planning Commission.
3. When a final decision revoking a use permit for a Cannabis Related Business is made as
provided in this section, the permittee shall become ineligible for a period of three (3) years
thereafter to apply for a use permit for a Cannabis Related Business. The ineligibility shall
include any corporation or other business entity, including, but not limited to, a partnership or
limited liability company, in which the permittee has any direct or indirect beneficial, financial or
ownership interest.
F. Limitations on Locations of Cannabis Related Businesses
1. All Cannabis Related Businesses, as defined in Section 9278 of this code, operating
subject to use permits under this chapter will operate indoors in a fully enclosed secure
structure, as defined in Section 9254 of this Code, and shall not be allowed in the following
areas:
a. Within six hundred feet (600') of a school, as defined in section 5702P of this code,
with that distance measured as the horizontal distance in a straight line from the property
line of the school to the closest property line of the lot on which the Cannabis Related
Business is to be located without regard to intervening structures, pursuant to California
Health and Safety Code section 11362.768; or
b. Within two hundred fifty feet (250') of a youth-oriented facility other than a school, as
defined in section 5702R of this code, with that distance measured by street frontage
from the property line of the youth-oriented facility to the closest property line of the lot
on which the Cannabis Related Business is to be located, and not radial distance; or
c. Abutting, on any side of the parcel upon which the Cannabis Related Business is
located, a parcel occupied by a youth-oriented facility or a school; or
d. Within any residential zoned parcel or primary land use, or any property with an
underlying residential or mobile homes general plan land use designation; or
e. On a parcel having a residential unit, or on a parcel directly abutting a residentially
zoned property, unless there are intervening nonresidential uses between the Cannabis
Related Business and the residential unit or the residentially zoned property that the
decision-making entity charged with hearing and making the decision on the use permit
application or the appeal of that decision determines sufficient to provide an appropriate
separation.
2. A waiver of the provisions in subsections F.1.a through F.1.b of this section may be
granted if the applicant demonstrates on plans and materials presented for review and the
Planning Commission determines that a physical barrier or other condition exists which
achieves the same purpose and intent as the distance separation requirements established
herein, and that, as a result, the Zoning Administrator or the Planning Commission makes a
finding of no adverse impact resulting from the proposed location of the Cannabis Related
Business.
§9174.3 \[RESERVED\]
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§9174.4 \[RESERVED\]
§9174.5 \[RESERVED\]
§9174.6 \[RESERVED\]
§9174.7 \[RESERVED\]
§9174.8 \[RESERVED\]
§9174.9 \[RESERVED\]
SECTION 4
Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by
deleting Subsections J, K, and L of Section 9262.
SECTION 5
1. SEVERABILITY.
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance,
or its application to any person or circumstance, is for any reason held to be invalid or
unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of
the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases
of this Ordinance, or its application to any other person or circumstance. The City Council of the
City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision,
paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more
other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be
declared invalid or unenforceable.
2. EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general circulation in
the City of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on May 16, 2018, by the following roll call vote:
AYES: Councilmembers Brown, Scalmanini, Crane, Mulheren, and Mayor Doble
NOES: None
ABSENT: None
ABSTAIN: None
Adopted on ___________, 2018 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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__________________________________________
Kevin Doble, Mayor
ATTEST:
__________________________________________
Kristine Lawler, City Clerk
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3
ATTACHMENT 1
REQUEST FOR PROPOSAL
LANDSCAPE ARCHITECT SERVICES
VINEWOOD PARK IMPROVEMENTS
Request Date: April 13, 2018
Deadline for Responses: May 4, 2018, 5:00 P.M. (PST)
4
CITY OF UKIAH
Request for Proposal (RFP) – Landscape Architect Services
Vinewood Park Improvements
1.0 INTRODUCTION & BACKGROUND
The City of Ukiah is requesting proposals for the services of a licensed landscape architect to perform
design services for improvements at the City’s Vinewood Park, located at 1260 Elm Street, Ukiah,
California.Vinewood Park is 4.7 acres in size, and currently features playground equipment, picnic
tables, barbecues, group areas available for reservation, volleyball standards, and basketball courts.
The City of Ukiah was recently received funding through the Housing-Related Parks (HRP) Program in
the amount of $280,000 for improvements at Vinewood Park. HRP is funded through Proposition 1c
and is designed to encourage cities to develop new residential housing by rewarding those
jurisdictions that approve housing affordable to lower income households and are in compliance with
State housing element law.
2.0 SCHEDULE OF EVENTS
The schedule for this procurement is as follows:
Distribute Request for Proposals: April 13, 2018
Deadline for Responses: May 4, 2018, 5:00 P.M. (Pacific Time)
City Evaluation of Proposals: By May 11, 2018
Interviews (if necessary) By May 18 2018
City Council approval requested
for recommended firm: June 6, 2018
The City must receive proposals no later than the time and date specified above. Those proposals
received after this date and time will not be considered. Proposals will only be accepted electronically.
Send your proposals to the following:
Mary Horger
Procurement Manager
City of Ukiah
Email: mhorger@cityofukiah.com
3.0 SCOPE OF WORK
The scope of services shall include tasks described below, as well as other elements or
modifications, which may be suggested by consultants presenting proposals to better meet the
needs of the City. All services shall be provided in accordance with the City’s draft professional
services agreement, a sample of which is attached as Attachment A.
A. Project Design
The Consultant shall work on the design development process and produce the final project plan
design. Please see Attachment C for pictures of the existing Vinewood Park. The listing below is
a brief summary of the design elements intended for Vinewood Park:
Removal of existing basketball court and installation of new multi-sport court including
hoops and striping.
Adding lights to the court.
Path restoration throughout park.
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City of Ukiah Page 2
Request for Proposals for Landscape Architect Services
Design a seating/picnic area near the court for families to enjoy while watching
activities taking place on the court. This includes water, benches and covered area
for families to get out of the weather.
Addition of a covered gazebo in the center barbecue/picnic area.
Design an all-inclusive, ADA compliant/accessible play area, to include a toddler
friendly area with a memorable theme that incorporates climbable sculptures.
B. Production of Plans and Specifications
Upon the approval by the City of the final design, the Consultant shall prepare detailed plans,
technical specifications, and finalized cost estimates for the construction of the facility. Technical
specifications are to include:
1. Construction Layout Plan and Construction Details showing the locations and dimensions
of all construction elements and details for their construction.
2. A grading and drainage plan showing the elevations throughout the site for drainage of
water from the facility and site.
3. Specifications must give written instruction and procedures for the installation of the
various elements shown on the drawings.
4. Include mechanical, electrical, structural and building code requirements (including
seismic and safety codes).
5. Submit draft plans and specifications to City for review.
6. Receive comments on plans and specifications and prepare final bid documents. Final bid
documents must be sealed and signed by an architect licensed to practice in California.
7. Prepare for and participate in one (1) City Council meeting for project participation and
specification approval.
8. Provide one set of reproducible plans and one copy-ready set of specifications.
9. Provide one copy of contract documents, plans and specifications in digital (PDF) format.
C. Bid Assistance
The Consultant will provide bid assistance to the City’s purchasing staff, which will include:
1. Assistance in responding to bidder questions regarding the technical specifications.
2. Participation in a mandatory pre-bid meeting.
3. Preparation of written addenda.
4. Assistance to the City in its review and evaluation of the bids received.
D. Permits
The City will secure building permits from the City of Ukiah and the County of Mendocino as
applicable. The Consultant will be the lead contact on conducting the permit application process.
E. Prevailing Wage Requirements
Some of the scope of work, such as project inspection and surveying, falls under the prevailing
wage requirements of the California Department of Industrial Relations (DIR). Because of this,
you will be asked to submit your DIR Public Works Contractor Registration Number to confirm
you are currently registered. The project will be registered with the State, and you will be
required to upload copies of your certified payroll.
F. Project Deliverables
The following is a list of project deliverables:
1. Preliminary Design Plan
2. Final Design Plan
3. Meeting summary following each client meeting
4. Draft Plans and Specifications 50%
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Request for Proposals for Landscape Architect Services
5. Preliminary cost opinion based upon 50% construction plans/specs
6. Material Selections & Source locations based upon 50% construction plans/specs
7. Draft Plans and Specifications 90%
8. Final cost opinion based upon 90% plans/specs
9. Material Selections & Source locations based upon 90% plans/specs
10. Final Plans & Specifications 100%
G. Project Schedule
The project needs to be both designed and constructed by June 2019.
4.0 REQUIRED PROPOSAL CONTENT
Firms interested in providing the services described in the section above must submit a proposal
responding to all the questions below and providing all information requested in a format that
mirrors the RFP by section and order listed. Proposals shall include at a minimum.
A. Cover Letter
The cover letter should contain the name, address, and brief history of the firm. The cover letter
must be signed by an official authorized to bind the successful firm contractually and shall contain a
statement to the effect that the proposal is a firm offer for a minimum period of sixty (60) days after
the submittal date. The letter shall also provide the name, title, address, and telephone number of
individuals with the authority to negotiate a contract and bind the consultant to the terms of the
contract.
B. Project Understanding and Proposed Approach
Describe your firm’s understanding of the project and how your firm intends to structure the project
approach. Describe your philosophy in developing interpretive design plans and how it pertains to
this project.
C. Project Team
Identify the key personnel to be assigned to this project, including the qualifications and experience
as related to the project. Resumes for each of the key personnel are to be provided. Identify any
sub-consultants/subcontractors that will be used, including their qualifications and experience, as
well as the work they will accomplish. Staff proposed to be in charge of the project must
demonstrate significant experience supervising similar work. Describe the proposed organizational
structure between consultant and sub-consultants/subcontractors, including current and previous
work assignments.
D. Experience and References
Provide descriptions of related project experience for at least three similar projects on which the
firm has performed work over the past ten years. Describe past project management experience
and how this project will be managed. For the sub-consultants/subcontractors that will be used for
more than 10% of the project budget, provide the same detail. Each project description shall be
limited to 4 pages including project images and must provide client references and client contact
information.
E. Fee Proposal
Provide a separately sealed and labeled fee proposal based on an hourly rate schedule with a “not
to exceed” maximum cost for all work identified in the Scope of Services. Provide a tabulation of
the project staff and number of work hours for each task. Indicate if travel time, mileage, and per
diem will be charged. Include any sub-consultant cost. Additionally, please identify miscellaneous
costs associated with this proposal. Submit a copy of your firm’s current itemized hourly rate fee
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City of Ukiah Page 4
Request for Proposals for Landscape Architect Services
schedule.
F. Proposed Project Schedule
Provide a proposed schedule of completion for each task and list of task deliverables.
G. Exceptions
Identify any exceptions you are proposing with respect to the Scope of Services. Additionally, if
there are any exceptions to the City’s insurance requirements and/or the City’s draft professional
services agreement as shown in the attachments, the Consultant should list the exceptions in the
proposal.
5.0PROPOSALEVALUATION
The following evaluation criteria will be used in evaluating and selecting candidates:
A. Clarity of submittal and responsiveness to the RFP.
B. Qualifications, competence, technical ability and relevant experience of specific personnel
identified by the consultant.
C. Quality of consultant’s related work experience: experience with similar projects, experience
with preparation of construction plans and specifications for a government agency, cost
estimates, and permitting.
The City reserves the right to reject any and all proposals. The City reserves the right to award a
contract to the firm that presents the proposal, which in the sole judgment of the City best serves the
City’s interest. The City reserves the right to reject any or all proposals, to waive minor irregularities
in said proposals, and/or negotiate minor deviations with the successful firm.
6.0 CONTACT PERSON
Please contact Mary Horger, Procurement Manager, if you have questions or require additional
information. Questions must be submitted in writing via email. Contact information can be found below.
Mary Horger, Procurement Manager
City of Ukiah
mhorger@cityofukiah.com
Communication between a proposing company and a member of the City staff, other than the
Procurement Manager, or between a proposing company and a non-designated City representative
regarding the selection of a proposing company or award of this contract is explicitly prohibited from the
time the RFP is advertised until the selection of a proposing company or award of the contract.
Questions pertaining to this RFP shall be addressed to the party specified above. Failure of a proposing
company, or any of its representatives, to comply with this paragraph will result in their proposal being
rejected.
7.0 ADDENDA
If it becomes necessary to revise any part of this RFP, an addendum will be provided to all proposing
companies in written or electronic (i.e., facsimile or email) form.
8.0INSURANCE REQUIREMENTS
Provided as Attachment “B” are the City’s complete insurance requirements. Awarded firm, prior to
performing any work, shall procure and maintain for the duration of the contract insurance per the
attached requirements.
9.0 CITY BUSINESS LICENSE
Awarded firm will be required to maintain a City business license for the duration of the contract.
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City of Ukiah Page 5
Request for Proposals for Landscape Architect Services
Information regarding the City business license can be found on the City website, at
www.cityofukiah.com/businesses .
10.0 PUBLIC RECORDS
All materials submitted in response to this RFP are property of the City and will not be returned. The
materials will be a public record subject to the disclosure provisions of the California Public Records
Act and any other related public law or provision of such laws.
11.0 FINANCIAL RESPONSIBLITY
The City accepts no financial responsibility for any costs incurred by a firm in responding to this RFP.
Submissions will become the property of the City and may be used by the City in any way deemed
appropriate.
9
City of Ukiah Page 6
Request for Proposals for Landscape Architect Services
COU No. ______________
ATTACHMENT “A” –
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
\[Design Professional\]
This Agreement, made and entered into this day of , 2018 (“Effective Date”), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
_________________, a _____________ \[sole proprietorship, corporation, partnership, limited partnership, limited liability
company, etc\] organized and in good standing under the laws of the state of ______________,
hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to ________________________________.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
Attachment "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services
within ________________ from receipt of the Notice to Proceed. Consultant shall complete
the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant
contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $-------. Labor charges shall be based upon hourly billing rates for
the various classifications of personnel employed by Consultant to perform the Scope of Work
:
as set forth in the attached Attachment B, which shall include all indirect costs and expenses
of every kind or nature, except direct expenses. The direct expenses and the fees to be
charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope
of Work for the not-to-exceed guaranteed maximum, even if actual time and expenses exceed
that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope-of-Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Design – ProfSvcsAgreement-November 20, 2008
PAGE 2 OF 7
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City’s local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager’s determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage – Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant’s
profession. Architects’ and engineers’ coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
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Design – ProfSvcsAgreement-November 20, 2008
PAGE 3 OF 7
3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
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Design – ProfSvcsAgreement-November 20, 2008
PAGE 4 OF 7
3. Professional Liability Coverage
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend from ------ to ------------.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
“Indemnify,” as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
costs associated with defending the claim, including, but not limited to, the fees of attorneys,
24
investigators, consultants, experts and expert witnesses, and litigation expenses.
Design – ProfSvcsAgreement-November 20, 2008
PAGE 5 OF 7
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
25
Design – ProfSvcsAgreement-November 20, 2008
PAGE 6 OF 7
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, t his Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH --------------
DEPT. OF_____________ --------------
300 SEMINARY AVENUE --------------
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: __________________________ ____________________
Date
PRINT NAME: _________________
__________________
IRS IDN Number
CITY OF UKIAH
BY: ____________________
Date
CITY MANAGER
ATTEST
____________________
CITY CLERK Date
26
Design – ProfSvcsAgreement-November 20, 2008
PAGE 7 OF 7
ATTACHMENT “B” - INSURANCE REQUIREMENTS FOR CONSULTANTS
Consultant(s) shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Consultant(s), his agents, representatives, or employees.
I. Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and
Commercial General Liability – Completed Operations Form No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
C.Workers’ Compensation insurance as required by the State of California and Employer’s Liability
Insurance.
D.Errors and Omissions liability insurance appropriate to the consultant’s profession. Architects’ and
engineers’ coverage is to be endorsed to include contractual liability.
II. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
A. General Liability:$1,000,000 per occurrence for bodily injury, personal injury and property damage
includingoperations, products and completed operations, as applicable. If Commercial General
Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit
shall apply separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit. Insurance must be written on an occurrence basis.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must
be written on an occurrence basis.
C. Workman’s Compensation Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
D. Errors and Omissions liability: $1,000,000 per occurrence. If written on a claims-made basis,
insurance coverage must cover claims filed within 3 years after contract work completed.
III. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may
require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City,
its officers, officials, employees and volunteers; or the Consultant to provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and
defense expenses; or to approve the deductible without a guarantee.
IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or
on behalf of the contractor; and with respect to liability arising out of work or operations performed
by or on behalf of the Consultant including materials, parts or equipment, furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to the Consultant’s insurance, or as a separate owner’s policy.
27
Page 1 of 2
B. Theworkers’ compensation policyis to beendorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses paid under the terms of this policy which
arises from the work performed by the named insured for the City. NOTE: You cannot be added as
an additional insured on a workers’ compensation policy.
C. For any claims related to this project, the Consultant’s insurance coverage shall be primary
insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in
excess of the Consultant’s insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be canceled by either party, except after thirty (30) days’ prior written notice by certified mail, return
receipt requested, has been given to the City.
V. RATING - Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best’s rating of no less than
A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating.
VI. Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage
required by this clause. The endorsements should be on forms provided by the City. If endorsements
are on forms other than the City’s forms, those endorsements must provide coverage that is equivalent to or
better than the forms requested by the City. All certificates and endorsements are to be received and
approved by the City before work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, including endorsements affecting the coverage required by these
specifications at any time.
If you have questions regarding our insurance requirements contact:
Risk Manager
(707) 463-6287 or FAX (707) 463-6204
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Revised: 11/20/08
Page 2 of 2
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33
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9
#3
40 4089
96
#21044 4498
Group
Ranking
Melton Design
#11045 45
100
Individual Evaluator
8
#325 3568
5
#240 3580
71
Ranking
The HLA Group5
#130 3065
Individual Evaluator
8
#320 3058
9
77
#2
40 4089
Ranking
9
#1
403584
Gates + Associates
Individual Evaluator
967771
104545
100
Score:
Points
Maximum
FINAL RANKING:
Individual evaluator totals:
City of Ukiah
Combined averaged totals for each consulting firm:
Landscape Architect - Vinewood
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ATTACHMENT 2
Evaluation Criteria Clarity of submittal and responsiveness to the RFP.Qualifications, competence, technical ability and relevant experience of specific personnel identified by the consultant.Quality
of consultant's related work experience: experience with similar projects, experience with preparation of construction plans and specifications for a government agency, cost estimates
and permitting.Listed by Rank:Melton Design GroupGates + AssociatesThe HLA Group
ATTACHMENT 3
37
TABLE OF CONTENTS
A.COVER LETTER
B.PROJECT UNDERSTANDING AND PROPOSED APPROACH
C.PROJECT TEAM
D.EXPERIENCE AND REFERENCES
E.FEE PROPOSAL - SUBMITTED SEPARATELY
F.PROPOSED PROJECT SCHEDULE
G.EXCEPTIONS
Katie’s Kids Nature Park by Melton Design Group, Inc.
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A. COVER LETTER
Attn: Mary Horger, Procurement Manager
City of Ukiah
411 West Clay Street
Ukiah CA 95482
Re: Request for Proposal
Vinewood Park Improvements
Dear Ms. Horger and Selection Committee,
Melton Design Group is pleased to submit a Proposal for the Vinewood Park Improvements Project. We are
committed to the City of Ukiah and look forward to the potential this exciting project offers in working with
your staff and the Ukiah community.
The enclosed proposal highlights our qualifications in park planning
and document production. Our team has worked closely with many
of the cities and recreation districts in the north state and we are
very familiar with the design process and issues that affect our
communities in Northern California. This experience has enabled our
team to become proficient in many aspects of designing and building
parks within restricted budgets.
Recent examples of our experience include renovations of the 7.5-
acre Eastern Oak Park in Sacramento (to the right), the 120-acre
Riverbend Park Renovation after recent flooding in Oroville, the 5-
acre Walnut Park in Winters installed in two phases and the
complete redesign of Austin and Highland Parks in Clearlake. In
Eastern Oak Park, SacramentoCA -Completed in
each case the experienced staff at MDG served as lead consultants
February 2018
from Master Plan through each phase of Construction Documents, Bid
and Construction Administration.
Our staff understands the importance of parks in the Ukiah community, especially the Vinewood Neighborhood,
where the new Community Garden has made such a positive impact. It is important that we also make a
measurable impact by providing opportunities for quality recreation and play.
Melton Design Group will perform the services as described in the RFP Scope of Work. As per the City’s RFP,
this proposal is a firm offer for a minimum period of sixty (60) days after the submittal date. The qualifications
for our team is enclosed, including support from Rancho Engineering for Land Surveying and PACE Electric
Engineering for multi-use court lighting. Primary services will be provided by our Chico office with some support
from our Sacramento office. Please see our website for a more extensive view of our experience at
www.meltondg.com. If you have any questions, please do not hesitate to call our references and or us directly.
We look forward to hearing from you.
Sincerely,
Gregory Melton, RLA, LEED AP
President/CEO
(530) 518-7593 ~ greg@meltondg.com
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B. PROJECT UNDERSTANDING AND APPROACH
The following understanding and approach will address how Melton Design Group, Inc. will serve you and
complete your project above expectation!
As Principal of MDG, I feel that our personal, hands on approach to projects is our best attribute. Many of
our past clients have been very happy with our attention to detail and our person to person communication.
Whether it be on site, meetings at the offices or direct phone conversations, we spend essential time observing
the parks we design, meeting the people in the neighborhood and understanding the users and their needs.
Additional understanding and approach items that we feel are important to provide the City of Ukiah a
complete finished product:
Understanding the scope of project, work directly with the staff providing necessary plans and
specification to build the park that has been identified
Introduce local unique themes that make this park special and forms personal connections to users
Develop the park elements so they are “MULTI- ” and can be used for many activities or reserved
for special events
Work with local contractors, suppliers and vendors when possible to keep dollars close to home
Create unique ideas and use materials that will stretch the park budget
Provide sustainable and buildable details to enhance the project and reduce its maintenance
Our approach to Design and Construction Document production has been successful in completing our very
unique parks. The following approach will work great for your “MULTI-USE ” focused park.
THE SOCIAL LANDSCAPE ... Parks, Open Space and Fun:
MDG has coined the phrase “The Social Landscape ” because that
is what parks and open-spaces provide. They create
experiences that are ever-lasting, and we strive to make a
memorable experience for the children, adults and seniors who
may visit your park.
We look at this “Improvement Project ” to have elements that
allow people to connect, to meet others and to provide something
unique and memorable. The events in the park will bring people
Creating venues for Gathering.
together and by developing social interaction for the users we
generate memories. For the City, we look at these open spaces to provide for the community but also to
generate revenue to keep these facilities up and running.
Our design, use of materials and identifying the natural environment creates spaces that foster experiences
and engagement. It offers the opportunity for teens and adults to drop their guard and engage each other,
to share the unifying element of nature and maybe a story or idea.
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Elements that do this and are keys to a successful park are:
Group gathering spaces for special community or family events
Pathways that flow through nature and present quiet places to reflect
A great central focused structure that becomes an icon and meeting space
Interpretive and educational elements
Play areas that allow all to interact, have fun, get physical and be yourself
Creating identity with themes that represent the community and neighborhood
OPTIONAL IDEAS AND OPPORTUNITIES
We have spent some time analyzing the park, interacting with the space, the beautiful shade trees and the
new garden. After that visit we appreciated and understood the master plan and the elements of the park.
As all designers do, we saw a few ways that we could enhance the City’s requested elements, take
advantage of the existing park and enhance the park experience.
We also see the opportunity of providing interpretive or educational panels showcasing the natural
environment and its attributes to the lake. These panels can be used during the parks slow time (mid-day)
for student education trips and “The Point” provides a great outdoor class room.
NEW IDEAS! . . .
Birthd ay Rings … We have been integrating themed oriented
birthday rings that families can reserve for their loved one’s special day.
These typically are enclosed with a low fence or wall with a young theme
like Robin Hood.
BIRTHDAY RINGS - RESERVATION
The other element we see is as an option for your court games is a
Multi-Use Court System that allows basketball,roller
skating, futsol, pickleball and roller hockey. This enclosed court
opens-up many opportunities for a variety of activities, whether
MULTI-USE COURT SYSTEM
’re on wheels or your feet for all ages.
Themed Play Grounds are another element that MDG brings
forward. We strive to make our play areas more connected to the earth
and to engage all the senses of the user, whatever the age. We also
believe that there have been exceptional principals created to guide our
INCLUSIVEPLAY -FOR ALL
design, so we address all the elements of “inclusive” play. We still
follow all playground requirements, but we design to allow kids to be
physical and attracted to the equipment, so it will stimulate them to climb,
run and dig. For example, the simple contoured boardwalk we built
wraps around a beaver and drops you into a play area. (see Turtle Bay
in the experience section) Kids will run on this all day. Yes, it is not typical,
and it exceeds cross slopes, but it’s fun and can be used by wheel chair
players or accessibly challenged players.
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MORE THOUGHTS…A few additional opportunities we see at your site, if budget allows, are a chance to
create a loop trail around the south side of the park. This trail creates just short of 1/3 of a mile loop and
we can add fitness stations to keep you motivated. This path can be a soft decomposed granite material
and meander under the trees, for shade and which also removes turf from areas that are difficult to maintain.
As we included a beaver or badger in a mountain themed park in Redding we can introduce an icon for
your park that kids will remember. Maybe it’s a Stage Coach to capture your past heritage or a large
hop or pear. By adjusting the forms and shapes in the landscape and creating areas of interest, we can
produce a conversation piece that will produce interaction and help develop relationships between people.
We call it “Creating the Social Landscape!”
VINEWOOD PARK IMPROVEMENTS
OPTIONAL OPPORTUNITIES – IDEAS THAT CAN BE ADDED TO YOUR PARK!
The following is our look at some of the elements of the design process and project management;
BUILDABILITY – A GREAT PARK
Another important factor we take pride in is how we make Construction Drawings compliant and clearly
defensible! The construction documents, the specifications and the budget all need to be real and able to
be implemented. It is for that reason that we have formed an expert team of designers and knowledgeable
vendors to provide you a complete finished project.
MDG has just finished Eastern Oak Park in Sacramento and has up-to-date costs of construction to reference.
This information will guide us on cost of the project and keep it within budget.
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TEAM SYNERGY AND PRODUCT KNOWLEDGE
The concept design and construction document process will provide an
opportunity for the TEAM, the City Staff, the designer and
manufacturers to blend and create a synergy that will produce a great
end product that the community can be proud of. In addition to our
consulting team, we are constantly being educated with new product
opportunities and techniques from our vendors.
MDG produces construction documents with LAND FX. It is a software package that integrates the site
planting with the irrigation in a seamless approach. By blending the two through a SMART program we are
more accurate and efficient in production.
THE NEW AESTHETIC – integrated into our construction documents
With “sustainability” being an integral and necessary part of our
culture today, it is exciting to see cities and districts that promote the
Sustainable Sites Initiative. This initiative is similar to goals utilized to
create what we call the “New Aesthetic” or the new “green” that is
shifting to more natural and native areas, with only the functional
athletic turf and high-use areas being turf. These new natural open
spaces can be used to capture the culture of the lands prior to
development, showing the open grasslands and the oak woodlands that
preceded them. This is a great opportunity to preserve some of the
rich history and nature of Ukiah.
NO-MOW TURF FESCUE OR NATIVE
PLANTING
IRRIGATION - Water Use and Savings!
With park renovations, there are adjustments that will be made to your irrigation and plantings that can make
the park more efficient and easier to maintain. MDG will look at the current system and make recommendations
to retrofit to the new improvements but to also look at long term improvements and or additions to the system
to meet the drought requirements and the State Water Efficient Landscape Ordinance (MWELO). We will
introduce the latest in SMART irrigation practices by incorporating the key irrigation manufacturers and seeing
what can be incorporated.
SITE UNDERSTANDING – Topographical survey and existing site analysis
We believe that the first step of complete site understanding is very important. We need to understand who
does and doesn’t use the park. We need to know all the physical characteristics of the park such as soil, sun
and shade. In creating a design that is defensible we need this clarity and it will help us create a clean set of
construction drawings. Additionally, MDG needs to immerse itself in the surrounding properties to understand
how the park affects its adjacent neighbors. Every site is unique and has unique features that can be taken
advantage of and used to create great features.
CONSTRUCTION BUDGETand BIDDING
Besides the time of year to bid, there are several other costs saving methods MDG will employ to maximize
the budget for construction and make items like the proposed add alternate bid items possible. One of the
most important aspects is to work with local contractors and vendors during design and estimating to ensure
estimates are relative to the region. Prefabricated structures can be less expensive, and we’ve also found
that simply designed structures can be built for less locally. We specify local material when possible and
try to implement natural elements into the park that can also serve as seating, interpretive education or play
features. Decomposed granite should be also considered as an alternative to some of the concrete paths
and picnic sites to soften the feel of the park and help budget.
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MDG has worked with both volunteer and non-profit groups to help supplement park construction. Small
groups such as high schools or classrooms can be helpful for planting gardens, trees and shrubs and local
contractors can help. Local contractors or farmers have been
willing to donate their time and work for the cost of gas. We’ve
also worked with the California Conservation Corps to clear sites
and have substantially dropped the cost to clear and grub.
QUALITY CONTROL
Melton Design Group, Inc. will maintain and ensure quality control
throughout the duration of the project through clear direction from
the Principal in Charge and Project Manager according to project
scope of work and vision. Project tasks are then kept on schedule
by our outline of meeting updates and review. Regular project
’s Shawn Rohrbacker managing volunteer
oversight will recognize early warning signs if the project is off
grading work at Riverbend Park in Oroville.
track.
During construction document production, Melton Design Group staff will check their work according to a
check list prior to submitting to the project manager, the project manager meets with staff to review their
work and then redlines documents before meeting with the principal landscape architect. We also utilize
peer review from staff.
Our project experience with parks of this nature is also a key element of quality control. Creative details
are available from similar projects with proven design and construction methods and these can be referenced
and upgraded as relevant to your project. Projects evolve over time as we understand their site elements,
research and incorporate technological upgrades, cost saving options and sustainable design solutions.
Microsoft Project manager is also a useful tool that we will utilize for the project schedule. The schedule,
task and staff time is tracked through the program. Alerts are posted when tasks are not complete on time
or too much time is being spent on a task.
In considering the new improvements to Vinewood Park, we’ll review the plan designs and options with the
City throughout the process and will present construction document and cost review at 50%, 90% and 100%
submittals.
EXCITED ABOUT YOUR PROJECT!
Melton Design Group is excited to participate in your project and we are especially looking forward
to presenting a new plan in front of your Council and gaining approval of the project. We look
forward to working with your parks staff and building a long-term relationship of design support for
the City of Ukiah.
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C. PROJECT TEAM
ORGANIZATIONAL CHART
Melton Design Group has successfully led cities, counties and recreation districts through Master Planning,
Construction Designing and Construction Administration for many park and recreation projects. MDG has
assembled this team of experienced design professionals to provide the services necessary to complete
the Vinewood Park Improvement Project. The following schematic demonstrates the importance of a unified
team and the connectivity needed between the City, Consultants and Supporting Organizations.
THE CITY OF UKIAH PARKS
Primary Contact: - Mary Horger, Procurement Manager
City Manager-Sage Sangiacomo
MDG MANAGEMENT
STAKEHOLDERS
GREG MELTON SHAWN ROHRBACKER
PRINCIPAL LANDSCAPE ARCHITECT PRODUCTION MANAGER
ASSOCIATED
OWNER /LEED AP / CPRS / RLA 4217 LANDSCAPE ARCHITECT NLA 816
CITY DEPARTMENTS
Parks, Recreation and
Golf Committee
MDG PRODUCTION
SUB CONSULTANTS
Community
Development
STAFF
Community Services
RANCHO ENGINEERING
Olga Garzon-Lopez
Land Surveying
Landscape Architect
Topographic Survey
CITY OPERATIONS AND
Jenna Johnson
Project Leader
MAINTENANCE STAFF
PACE ENGINEERING
Sarah Sundahl
Civil Engineering
Landscape/ Architectural
Electrical Engineering
GENERAL PUBLIC
Designer
Structural Engineering
NEIGHBORS
Paige Gimbal
SUB CONSULTANTS
Irrigation Specialist LEED AP
COMMUNITY
T hemed Concepts
Trista Beitz
Minnesota, US
Technician
GameTime
LOCAL RECREATION
Kompan
Daniel Louder
ORGANIZATIONS
Technician
Matthew Smith
Arborist
The senior staff at Melton Design Group has worked together for over 18 years. This experience has
evolved into a seamless working relationship between management staff that translates into clear direction
to a talented group of support staff. The primary contact for this project will be, Project Manager Shawn
Rohrbacker. Together, we strive to create one of a kind social spaces that are beyond expectations. As
a team, we feel well equipped to produce this Analysis and provide clear guidance for a City and
Stakeholder’s vision that is feasible.
The remaining portion of this section will provide a brief overview of the services provided by MDG staff
and team sub-consultants.
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PROJECT SERVICES
Melton Design Group, Inc. (MDG) was founded in 2010 by Landscape
Architect and Recreation Planning professional Greg Melton. Greg and
the Design Group have worked closely with communities throughout
Northern California over the past 25 years and continue this tradition of
providing clients with the highest quality of landscape architecture and
planning services in California and Nevada.
Project Specific Study Areas, Analysis and Production:
Project Management and Coordination – Creating a unified vision between stakeholders.
Programing and Goal Evaluation
Park and Recreation Design and Planning
Cost Estimating for Facility Development
Construction Phasing Plan and Schedule
Revenue Generation
Analyze Code Evaluation for Future Expansion
Sustainable Design in the realm of water conservation, energy production and low impact design.
Rancho Engineering
6067 Skyway
Paradise CA 95969 – Butte County
Rancho Engineering was established in 2005, in Paradise, CA - Butte County
Topographic Survey – Civil Engineering
Established on April 15, 1976 PACE Engineering, Inc. is a full-service
engineering firm. PACE Engineering’s offices are in Redding CA serving
California, Nevada, Hawaii, and Washington. PACE is an employee
owned business that strives to have a close relationship with their clients.
PACE Engineering and Melton Design Group, Inc. have been
collaborating on projects for the last decade.
Project Specific Study Areas, Analysis and Production:
Water and Wastewater Facilities
Land Development
Structural Engineering
Electrical Engineering
Geotechnical
Surveying and Mapping
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C. PROJECT TEAM
RESUMES
GREG MELTON, RLA, LEED AP
Education
PRINCIPAL LANDSCAPE ARCHITECT
Greg Melton has been planning and
BS in Landscape Architecture,
designing recreation facilities for over
University of Davis 1990
25 years, providing many north state
BS in Horticulture and
cities and counties with successful
Recreation Planning
design and planning services.
CSU Chico 1988
One of Greg’s most valued assets is
Registration
his ability to see and help clients understand the big picture of a
project; how a person may experience a project site, in
California Landscape Architect
understanding relationships with a site’s history and the
License #4217
surrounding environment and be able to translate these aspects
into a physical and visual experience that is informative, fun and
Accreditation
aesthetically pleasing.
US Green Building Council
Recent project experience includes lead design services for a
LEED Accredited Professional
neighborhood park in a proposed housing sub-division in Winters
Professional Affiliations
and Katie’s Kids Nature Park, an interpretive educational park in
California Parks and
Kerman, CA.
Recreation Society
Over the past ten years, Mr. Melton has also been an interim
instructor at the CSU Chico Recreation Department and is
American Society of
currently an instructor of irrigation and landscape design at Butte
Landscape Architects
Community College. He has taught the Facility Maintenance and
California Landscape
Operations course along with a Sustainable Design in Irrigation
Contractors Association
class.
EXPERIENCE American Planning Association
Building Industry Association
Melton Design Group
Urban Land Institute
Landscape Architects and Planners, Chico, CA – Principal
Land Image
Landscape Architects and Planners, Chico, CA – Principal
Greg Melton, Landscape Architect, Chico, CA - Principal
Eco/Plan International, Chico, CA
Associate Planner/Production Manager
Thasos Environmental Group, Chico, CA - Associate Designer
CSU Chico University Foundation, Chico, CA - Assistant Park Planner
SELECTED PROJECTS EXPERIENCE
Skyline Park, Susanville, CA – Master Plan and Construction Documents
Sierra Community Park and Aquatic Center, Susanville, CA – Master Plan
Susanville River Parkway, Susanville, CA – Master Plan for Grant Application
Verbena Fields, Chico CA – Interpretive Open Space Trails and Habitat Restoration
Dunsmuir Nature Center and Stream Profile Chamber – Exhibit and Site Mater Plan
Riverbend Park, Oroville CA – River Trail System and Riparian Corridor Restoration
Patrick Ranch, Durham CA – Agritourism Master Plan with Interactive Educational Exhibits
Wildwood Park, Chico CA – Thematic / Educational Picnic Areas and Wetland Restoration
Shauna Downs, Durham CA – Wetland and Vernal Pool Restoration
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SHAWN ROHRBACKER
RLA, PROJECT MANAGER
Education
Shawn Rohrbacker has worked in the
BS Parks and Resource Management
field of landscape architecture for
CSU Chico 1999
over 18 years and is one of the firm’s
lead project managers for large scale
Butte Community College
park and recreation projects.
Associate of Science
Parks and Recreation
He has served as project manager on
numerous projects, including
Registration
neighborhood and community parks, skateparks, residential
landscapes and commercial development. Nevada Landscape Architect
License# 816
Shawn provides the full spectrum of project services from site
design to construction drawings, specifications, contract
Board Member
documents and construction administration. He has also
Streaminders Restoration Non-profit
become our resident expert in managing waterway and park
restoration projects, including state and federal agency
permits, and grant administration.
Mr. Rohrbacker recently managed construction document production and provided bid and construction
administration services for Verbena Fields, a 20 acre gravel quarry restored to a myriad of native
habitats, including a riparian corridor, floodplains, wetlands, oak woodlands and a grassy meadow. An
accessible trail was designed to wind through the mixed habitats with interpretive displays located in key
educational view sheds.
EXPERIENCE
201 0 – Present Melton Design Group Landscape Architects - Chico, California
Project Manager
1999 – 2010 Land Image Landscape Architects - Chico, California
Project Manager
1998 – 1999 Research Foundation, California State University, Chico
Park Ranger, Eagle Lake, CA
SELECT PROJECT EXPERIENCE
Chico City Plaza
Construction Documents and Construction Administration
Riverbend Park – Oroville, CA
120 acre Master Plan, Construction Documents, State and Federal Permits, Construction Administration
Skyline Park – Susanville, CA
Master Plan and Construction Documents
Shasta County Administrative Center – Redding, CA
Landscape and Pedestrian Area Construction Documents and Construction Administration
Bieber Sports Park – Susanville, CA
Lead Consultant - Site Master Plan, Cost Estimats and Construction Documents
Lassen Community Hospital – Susanville, CA
Landscape and Pedestrian Area Construction Documents and Construction Administration
Live Oak Skate Park Master Plan Documents
Live Oak Regional Soccer Park Master Plan
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OLGA GARZON-LOPEZ
LANDSCAPE ARCHITECT
Olga Garzon-Lopez joined the MDG family in January 2018. Prior to that she
had been practicing Landscape Architecture in the Sacramento Valley for over
ten years. Her worked has focused on private and public projects such as
university campuses, low-income housing, commercial developments, and
single-family housing. Her passion for landscape architecture is never-ending
and as such she is excited to contribute to Melton Design Group’s innovative,
environmental and socially responsible approach to landscape design.
SARAH SUNDAHL
MULTIMEDIA LANDSCAPE/ARCHITECTURAL DESIGNER
Sarah Sundahl is passionate about all she does. With her background in interior
design she brings a unique aesthetic to Melton Design Group, Inc., which can be
seen through her work and mission to create spaces that inspire healthy happy
living. “I believe landscape and interior design should be thought about as a
collective whole. I strive to create highly functional interiors that seamlessly
transition into the landscape.” Sarah has become our go-to team member for
schematic design, hand drawn perspectives and color renderings
JENNA JOHNSON
PROJECT LEADER
Jenna Johnson joined the MDG team in February of 2017. Jenna moved to
Chico from Oakland where she worked as a Landscape Designer. She notes
that she was particularly drawn to Melton Design Group, Inc. because the
company's core values of conservation, community, and innovation align with her
own personal values. “Landscape Architecture drew me in as a career because
I wanted to connect people to the environment in their everyday lives. I like that
designing gives us the opportunity to show people something new in a place.”
Jenna graduated from California Polytechnic State University (CPSU) San Luis
Obispo with a Bachelor of Landscape Architecture in 2011. With her experience
in landscape design and construction drawings, she has fast become a valuable
asset to our Team.
TRISTA BEITZ
TECHNICIAN
Trista Beitz has an extensive background in Drafting and currently holds two
separate Associates Degrees in Drafting. Trista brings a positive influence and
extensive technical knowledge to the office. Trista is also an Air Force reservist.
While on duty with the Air Force she works on KC-10 Jets.
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PAIGE GIMBAL LEED AP
IRRIGATION CONSULTANT
Paige Gimbal has broad and deep knowledge of irrigation and water
conservation technologies, and promotes innovative water use solutions for long
term cost savings. As a LEED-AP irrigation consultant, Ms. Gimbal works easily
as part of a multidisciplinary team. Ms. Gimbal’s work as an irrigation designer
with Irrigation Pump and Electric, Normac, Inc., and Land Architectural firms has
gained her expert knowledge of both agricultural and landscape industry
standards, design principles, water conservation practices, central control
systems, pump stations, reclaimed water systems, solar-powered applications
and other emerging alternative irrigation technologies.
Her ultimate goals are to establish reliable water resources for the outdoor
landscape environment and to design irrigation systems that are water
conserving, highly efficient and can be managed, and maintained over time.
DANIEL LOUDER
TECHNICIAN / IT TECH
Daniel Louder has a degree in Industrial Design and Spanish allowing him to
apply engineering principles to creative endeavors and vice versa. Daniel has
experience in construction, photography, and graphic design. As a designer,
Daniel processed drafts of plans, renderings, and other preliminary project
materials. He is also Melton Design Group, I nc’s IT Technician making sure
everyone has the best tools to perform their jobs efficiently.
MATTHEW SMITH
ARBORIST
Matthew Smith is a Certified Arborist. Matthew holds a BS in Forestry and
Natural Resources with a Minor in Geographic Information Systems. He has
worked as a Utility Forester contracted for P.G. & E. and WAPA. Matthew also
served with the USAF. He consults with Melton Design Group, Inc. to insure trees
are healthy and stable and how they can be affected by project construction
making sure that safety is first priority.
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D. EXPERIENCE AND REFERENCES
The experience of the staff at Melton Design Group, Inc. is focused on
Parks and Recreation. Our creative solutions have helped many Cities
build unique parks that become icons for their communities and stand out
in their memory for years. Services include a complete design process,
community engagement, through construction documents and
administration of the whole process. We’ve helped organize funding
strategies for construction and have worked with local contractors and
nonprofit agencies to incorporate volunteer labor and donated
materials. Our design strategies also incorporate revenue generating
opportunities for clients by creating multi-use venues with potential for
income, such as combination bandshell / picnic areas or birthday rings.
Additionally, our firm has written grants and supported cities in
administering them.
Master Planning experience includes both park site planning and city or
district wide facility planning documents. MDG knows how important
community development is to the design process and staying focused on
the priorities of the program . We’re the lead consultant for park
improvement projects and have managed teams of sub consultants
through CEQA requirements, construction documents, permits, bid
services and construction administration. Our experience includes all
types of park and recreation facilities from small neighborhood parks to
large regional sports parks and recreation centers.
Our latest ventures are creating themed play areas with adventure play
elements exciting enough for teens and natural play environments that
encourage children to interact with natural materials and structures. In
this section you’ll see some fun examples of recent projects in Winters,
Sacramento, Chico and Redding.
The following is a select list of MDG projects shown in categories most
relevant to the Highlands Park Improvement Project Master Plan.
Detailed project experience will follow this summary.
RENOVATED PARKS
Eastern Oak Park – West Sacramento
Billie Park – Paradise, CA
Caper Acres – Chico, CA
Foothill Community Park – Sacramento, CA
Babes Coral – Turtle Bay Redding, CA
Austin Park and Highlands Park – Clearlake, CA
COMMUNITY & NEIGHBORHOOD PARKS
Riverbend Park, Oroville CA – 120 acres
Wildwood Park, Chico CA – 7 acres
Westside Community Park, Lakeport CA – 70 acres
Gailey Luther DeGarmo Park, Chico CA – 36 acres
Noble Park, Paradise CA – 7 acres
Shastina Community Park, Redding CA – 14 acres
Katie’s Kids Park – Kerman, CA – 4 acres
Walnut Park – Winters, CA – 4 acres
Baroni Park – Chico, CA – 4 acres
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Eastern Oak Park – Sacramento, CA
The design includes the addition of an old YMCA
Client: Mission Oaks Rec and Park District
property to the existing park and a renovation of the
Contact: TJ Newman, Retiring Manager
combined space to convert turf areas to drought
(916) 588-6566
tolerant landscape, turn an old tennis court into pickle
ball courts and the addition of a restroom, futsal and
basketball courts, exercise stations, playgrounds, a
community plaza and shade structures. MDG services
include Master Plan, Public Outreach, Construction
Documents, Bid and Construction Administration. The
park opened this spring. It’s a big hit with the
community, especially the playground : )
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Walnut Park – Winters, CA
Contact: Dan Maguire,
Economic Development and Housing Manager
(530) 795-4910
MDG worked with the City of Winters to develop a
Master Plan and Construction Documents for a 5-acre
neighborhood park. Our team presented several value
engineering options to the City and they preferred some
of the natural alternative elements, including a detention
basin utilized as a small nature preserve and dog park,
interpretive displays, a community garden, decomposed
granite paths in place of concrete and a limit in the
amount of turf.
The park was designed in two phases due to an existing
wetland on site. Unique Phase 2 elements include a
cantilevered shade structure designed with I-beams and
a nature themed play area that utilized boulders,
donated logs and a grassy hill to build a concrete slide.
Indents were placed in the side of the slide to leave room
for an ongoing school tile project.
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Turtle Bay Exploration Park
Redding, California
Contact: Mike Warren, CEO
(530) 242-3125
In 2016 MDG was hired to work with the Turtle Bay
Exploration Museum and Forest Camp to make the
Paul Bunyan Camp more exciting for kids of all ages.
With limited areas to work in, MDG designed two
main play spaces for different age groups that also
tied into the surrounding landscape.
Those spaces are Babe’s Corral which is for five and
under, having interactive play, native creatures, and
outdoor learning. The High Climbing Adventure which
is for teenagers has a zip line, rock wall, and slack
lines. Our goal is to attract the teenage population
that is currently looking for risky play. We have
created a real challenge with this park.
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Turtle Bay Exploration Park Continued
Accessible meandering path – raised and slightly slanted for play.
The osprey’s nest is one of many thematic structures in
Phase 1 of the playground is open as the climbing wall and zipline are
the playground. The 3’ high nest leads to a tot slide.
being finished.
The All-Inclusive Dish Swing and Rope Climbing Features are framed in Organic Robinia, a natural hardwood timber with unique
properties of strength and durability. It does not rot or give the user splinters - and is also vandal resistant. Wooden
playground equipment creates a natural play environment encouraging children to interact with natural materials and structures.
Custom Climbing Wall designed by MDG. This Phase 2 portion of the playground is under construction. The wall ranges for 6’
to 11’ for intermediate to advanced Bouldering and includes a 80 ’ zipline.
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Shastina Ranch Community Park
Shastina Community Park is a part of a the Shastina
Redding, California
Ranch Planned Community in Redding. The Park is
14 acres and included multi-use sports fields, open
Contact:
space and playgrounds.
Kim Niemer
Melton Design Group was contacted to design the 2-
Director of Community Services
acre play area portion of the park, to create a
City of Redding
unique, natural and integrative playground to be fun
(530) 225-4085
and fit in with the surrounding Oak Woodland.
These goals were accomplished with a woodland
Relevant Staff Role and Date of Service:
theme; boulder, log and net climber play equipment;
Greg Melton, Landscape Architect
slides on hills, a zipline, musical equipment and
Jenna Johnson, Project Manager
fitness stations. The play area also incudes a multi-
Services Rendered 2017 to Present
use sport court set up for basketball, futsol,
volleyball, hockey, wall ball and 4-square.
The play area was a big hit at community workshops
and MDG is close to completing construction
drawings for construction this summer.
Two perspective view
renderings of the Earth
Mound Slide and
Squirrel Maze Trail
are shown here. See
the next page for a
plan view rendering of
the play area.
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Caper Acres Playground Renovation
Contact:
Linda Herman,
Park & Natural Resource Manager
City of Chico (530) 896-7801
Scope of Services:
-Facilitate Public Workshops
-Restoration Master Plan
-Estimated Cost of Construction
-Phased Renovation Construction Drawings
-Manage Volunteer Group Construction
Public workshops were instrumental in producing
a Restoration Plan for this Heritage Playground
in Lower Bidwell Park. With many nursery rhyme
themed features, Caper Acres has been an icon
for residents of Chico since its installation in
1970. The following are a few of the
improvements most relevant in project
experience:
-Rock Climbing Feature to replicate canyons in
Upper Bidwell Park
-Zip Line into the new Robin Hood’s Lair, based
on the 1938 filming of The Adventures of
Robin Hood with Earl Flynn in Lower Bidwell
Park.
-Interactive and Educational Play Elements are
also designed along perimeter paths.
MDG Volunteer Projects at Caper Acres:
-1995 custom birdhouse play structure
-2006 The Nico Project in memory of Nico
Cardoza. The themed play area features a
shipwreck play structure on a sandy island
surrounded by ocean patterned fall material
and a colorful sea serpent. Staff worked with
a custom precast concrete consultant and local
artists to design and install the sea serpent.
-2017/2018 Contract for Lead Design and
Management Volunteer Groups for Entry
Bridge and Swing Set Area Renovation
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Wildwood Park
Chico, CA
Date of Completion: November, 2002
Contract Duration: 3 years /2 contracts
Type of Service:
-Site Master Plan
-Phase I & II Construction Documents
-Construction Administration
Wildwood Community Park is a 17-acre
community park nestled in the foothills of the
Sierra Nevada Mountains; forming the
gateway to upper Bidwell Park, which
comprises 1,100 of the park’s total 3,670
acres, making it one of the largest
municipally owned parks in the nation and
the focal point of the park.
One primary goal in the design was to
immerse the concept in to the history of
Bidwell Park, including local agencies,
environmental advocates, the arts commission,
the general public, park user groups and the
design team. The process included on-site
vision meetings along with hiking trips through
the adjacent Bidwell Park. This interaction
with the people and the park produced
great ideas and concepts to incorporate into
the design.
The park features Large Multi-Use Fields,
group picnic areas, two play structures, a
large interactive xylophone, custom shade
structures, gunite rock formations with fossil
prints stamped into them and a colored
concrete river pattern. Brass text is set into
the river pattern marking nearby swimming
holes. The interpretive highlights are signs
educating walkers of the vernal pools as they
make the ¾ mile circuit.
Construction Administration was a key
element to the project in making sure the
design intent is acquired in the construction of
unique and custom elements
Contact:
Linda Herman,
Park & Natural Resource Mngr
City of Chico (530) 896-7801
Relevant Staff Role and Date of Service:
Greg Melton, Landscape Architect
Shawn Rohrbacker, Project Manager
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Riverbend Park
Oroville, California
Contact:
Randy Murphy, General Manager
Feather River Recreation and Park District
1875 Feather River Blvd., Oroville, CA
(530) 533-2011
Relevant Staff Roles:
Greg Melton, Landscape Architect
Shawn Rohrbacker, Project Manager
Michael Cook, Construction Drawings
Paige Gimbal, Irrigation System Design
Date of Completion: March 2011
Contract Duration: 5 years /3 contracts
Type of Service:
-120 acre Park Master Plan
-Phase I & II Construction Documents
-State and Federal Permits
-Construction Administration
Lead Consultant Services included a Site Master
Plan for this 120 acre riverside park in 2003 and
has since produced construction documents,
managed grant funding, state and federal
permitting and performed construction
administration for phase one and two of the park
that finished spring of 2012.
The two phases cover approximately 36 acres
and include a boat launch, group picnic areas,
water play area, boulder climbing play structures,
handicap accessible paths
a disc golf course,
along the river and three multi-use sports fields.
2014 services include pro-bono native planting
cooperate with the Recreation District and the
local Boys and Girls Club.
Local river cobble was incorporated throughout
the park in street patterns, walls and structure
columns. A river themed design continues in
decorative steel rails and shade structure accents.
Interpretive play areas and hardscapes inform
visitors of native wildlife and historic uses of the
site. All landscape outside active turf use areas
are designed to promote native plant and habitat
restoration.
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Gailey Luther DeGarmo Park
Chico, California
Contact:
Ann Willmann
General Manager
Chico Area Recreation and Parks District
545 Vallombrosa Avenue, Chico, CA
(530) 895-4711
Relevant Staff Role and Date of Service:
Greg Melton, Landscape Architect
Paige Gimbal, Irrigation System Design
Shawn Rohrbacker, Book Form Specifications
Date of Completion: June 2010
Contract Duration: 4 years /3 contracts
Contract Amount: $450,000
Type of Service:
- 36 acre Sports Park Master Plan
-Phase I & II Construction Documents
-Construction Administration
The Gailey Luther DeGarmo park site was
previously owned by the DeGarmo family.
Melton Design Group captures the history of
the site in barn styled shade structures and a
barn red color theme. Decorative steel rails
were also designed throughout the park to
interpretive local butte bluffs, rice fields and
orchards.
Phase 1 included 10 acres; a parking lot with a
bio-filtration system, multi-use athletic fields;
two soccer and three softball, a picnic shelter
and restrooms.
Phase 2 included 12 acres; with additional
parking, two soccer fields, a playground and a
group picnic area. The park will cover 36
acres when all phases are complete. The sports
theme of the park really allows the kids and
adults to get into the fun and unite with healthy
competition.
Sustainable design elements include native
perimeter plantings, elimination of curb and
gutter in parking lot, (draining into bio-swales)
and low irrigation water use outside the sports
fields.
Awards:
Honor Award - Commercial and Public Works
American Society of Irrigation Consultants
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Gailey Luther DeGarmo Park (continued)\\
SPECIAL FACTORS:
The project is unique in that the design includes a
Central Control system that can schedule irrigation
and lighting events off site. The irrigation schedule
is adjusted daily using Evapotranspiration Rates
(ET) from an on-site weather station. A separate
lighting satellite controller is used to control
architectural lights, site lights, ball field lights, rest
room doors and field receptacles.
Both the irrigation and lighting options are
designed to reduce water and energy use along
with on-site labor requirements. The seamless
interface between irrigation and electrical was a
constant goal.
The critical components included a custom lighting
relay, which interfaced the electrical circuits and
ball field lights with off-site central control
software. In order to accomplish this during the
construction process, the project specifications
required prospective bidders to provide evidence
of the landscape contractors experience in the
field with references for past projects of equal
complexity at the time of bid submittal. In addition,
all trades were required to attend a pre-
construction meeting with the manufacturer of the
central control system to outline the contractual
requirements of each trade for interfacing with the
central control system.
SIGNIFICANCE:
This project positively impacts the perception of the
irrigation profession by providing a lead role that
coordinates all the electrical components of the
project thus creating a checks and balance for
overall quality. In addition, the project supports the
irrigation contractor by writing specifications that
guarantee fair bidding on a sophisticated and
complex irrigation project.
MAINTENANCE AND OPERATIONS
DeGarmo Park was designed with state of the
art maintenance and operation systems. An on-
site crew maintains the site year around and
they are housed in a new 5,000 square foot
maintenance facility along with:
• Central Control System
• Chemigation System
• Weather Station
• Rain Bucket
• Dual Master Valve and Flow Sensor Assembly
• Atti Rt D lk
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Chico City Plaza
Chico, California
Date of Completion: December, 2006
Contract Duration: 2 years
Type of Service:
-Site Master Plan
-Lead Consultant Construction Documents
-Construction Administration
As lead consultant MDG staff prepared plans,
specifications and estimates for this 4.2 million
dollar plaza.
The park is the heart of downtown Chico, with a
covered bandstand around a central fountain; it is
host to high school and college symphony
productions, concerts in the park and seasonal
events such as the Artisan’s Fair, the Farmer’s
Market and the Taste of Chico.
Unique design elements include:
-Raised turf panels that function as event booth
space and retain on site drainage with
subterranean leach trenches
-Covered Bandstand
- 30’ Tall Interactive Fountain
- 40’ Dia. Aggregate Glass Globe Mosaic with a
benchmark locating the City of Chico
-Meandering concrete patterns that represent the
four watersheds of Chico and converge at the City
of Chico Benchmark.
-Public artwork, a veterans memorial and local
fieldstone were also utilized to unite the new
plaza with the City’s culture and historical
background. Park lighting helps keep the park
safe at night and creates a great sense of
ambiance.
Contract Amount: $105,050
Contact:
Linda Herman, Park & Natural Resource Mngr.
City of Chico, 965 Fir Street, Chico, CA
(530) 896-7800
Awards:
2014 ASLA Sierra Chapter Merit Award
2007 Public Works Project of the Year
By the American Public Works Association
2009 Public Space of the Year
By the California Redevelopment Agency
2007 Honor Award Commercial and Public Works
By the American Society of Irrigation Consultants
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Noble Park – Paradise, CA
Client: Dan Efseaff, District Manager
Paradise Recreation and Park District
(530) 872-6393
Contact:
In 2013 MDG was hired to work with Paradise Park and
Recreation to create a 12.5-acre community park that sits in a
historic apple orchards among the existing evergreens in the
Paradise community. Taking in the surrounding native
landscape and using sustainable ideals MDG created a
natural and unique place for all ages. Noble park takes
advantage of solar lights to allow the stars to visible at night
and storm water capture to minimize the use of portable
water.
Key elements include:
Barn – 7,000 SF covered picnic/event structure
Natural Play – a children’s and tot play area that
uses natural elements like logs, boulder, etc.
Adventure play – concrete slide and 60’ zip line
Multi-use Meadow
Small Orchard
Evergreen and Deciduous Forest
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Katie’s Kids Nature Park
Services include Site Master Plan through
Kerman, California
Construction Documents. The Master Plan and
estimates were incorporated in the City’s application
Contact:
for the Land and Water Conservation Fund Grant
Philip Gallegos, Director
that was recently awarded to the project.
Parks, Recreation & Community Services
The design includes native plants, terrain elements,
City of Kerman
interactive educational displays and natural play
(559) 846-9328
areas that represent ecosystems from the valley
floor and foothills up to the Sierra Nevada mountain
Relevant Staff Role and Date of Service:
range.
Greg Melton, Landscape Architect
As lead designers for this one of a kind park, we are
Shawn Rohrbacker, Project Manager
excited at the opportunity to provide the unique
Services Rendered 2010 - 2013
level of detail necessary for the park to retain the
vision through the construction drawing and
installation process.
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Austin Waterfront Park
Clearlake, California
Contact: Greg Folsom, City Manager
Doug Herren, Director of Public Works
(707) 994-8201
Austin Park is 20-acre community park in Clearlake,
California. MDG worked with the City of Clearlake to
create a new and improved community park that not
only the kids will enjoy but folks of all ages. The park
is designed to allow for different special events and
to create a unique social gathering area for the
citizens of Clearlake.
Key elements include:
Bandshell
Group Picnic Area
Skate Park Renovations
Pedestrian Pier
Play Improvements
Dog park
Exercise Trail Systems
We also worked with the Public Works Director, Doug Herronto package the park to best meet Grant &
Local Funding opportunities. The project looks like a great candidate for award of the grant this summer.
MDG prides itself in staying committed to park design until it gets funding and or we create a use for the part
to generate revenue to sustain itself.
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D. EXPERIENCE AND REFERENCES
REFERENCES
The following are select references for projects of a similar scope of work as proposed in the Vinewood
Park Improvement Project RFP. Please see the Relevant Project Experience section of this propposal for
additional references.
Reference: Turtle Bay Exploration Park 335 Arboretum Drive, Suite A ~ Redding CA 96003
Carrian Foster – Guest Experience Officer
(530) 530-242-3106 cfoster@turtlebay.org
Projects: Turtle Bay Exploration Park – Design and Construction Administration
Reference: Mission Oaks Recreation and Park District 3344 Mission Avenue Carmichael CA 95608
T.J. Newman, Director of Parks
Cell: (916) 588-6566 TJNewman@mac.com
Projects: On Call Services, Eastern Oak Park Master Plan, Public Workshops and Cost Estimates
Reference: Feather River Park & Rec. District 1875 Feather River Blvd., Oroville CA 95965
Randy Murphy, General Manager
Office: (530) 533-2011 randy@frrpd.com
Projects: Riverbend Park, Feather River Recreation and Park District Master Plan
Reference: City of Chico 411 Main Street, Chico CA 95928
Shane Romain, Park Services Coordinator
Office: (530) 896-7800 shane.romain@Chicoca.gov
Projects: Caper Acres Park Renovation Master Plan
Reference: City of Live Oak 9955 Live Oak Blvd, Live Oak CA 95953
Alison Schmidt, Management Analyst
(530) 695-2112 aschmidt@liveoakcity.org
Projects: Live Oak Trail System, Live Oak Soccer Park, Live Oak Skate Park,
Memorial Park Expansion Project
___________________________________________________________________________________
Reference: Chico Area Recreation District 545 Vallombrosa Ave, Chico CA 95928
Ann Willman, General Manager,
(530) 895-4711 annw@chicorec.com
Projects: On Call Services, DeGarmo Park, CARD Rose Garden and Event Facility
___________________________________________________________________________________
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E. FEE PROPOSAL
A SEALED fee proposal was mailed to Mary Horger, Procurement Manager, City of Ukiah, 411 W Clay
Street, Ukiah, CA 95482 on May 7, 2018
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F. PROPOSED PROJECT SCHEDULE
PROJECT SCHEDULE
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F. PROPOSED PROJECT SCHEDULE
SCOPE OF SERVICES
The following is an outline of services to be provided to the City of Ukiah to provide the Scope of Work
as requested in the Vinewood Park Improvements RFP.
Project Design:
The following design elements are to be incorporated in the Preliminary Design and Construction
Documents for Vinewood Park.
Removal of existing basketball court and installation of new multi-sport court including hoops
and striping
Adding lights to the court
Path restoration throughout the park
Design a seating/picnic are near the court. Includes water, benches and covered area.
Addition of a covered gazebo in the center barbecue/picnic area.
Design an all-inclusive, ADA compliant/accessible play area, to include a toddler friendly area
with a memorable these that incorporates climbable sculptures.
Task 1 – Project Initiation and Site Analysis
1.1Kick off Meeting – Meet with City Staff to confirm the City’s objectives and program for the
project, to establish parameters for the design effort, and to confirm interim and final deliverables.
A.Review expected communication protocol between project team, consultant and City.
B.Agree upon project schedule
C.Present hand drawn Preliminary Concept of refined Master Plan to confirm direction of design
and program.
D.Refine project program and confirm with City staff input.
1.2Project Coordination during Design Process
A.Prepare all meeting agendas, notices, presentation materials and minutes.
B.Hold appropriate number of meetings with City staff
C.Provide monthly status reports.
D.Provide design schedule with updates as required.
1.3Geotechnical Report – document site conditions and provide recommendations for structure design;
multi-use court basketball hoop poles, light poles, shade structure, gazebo and play area.
1.4Site Analysis
A.Obtain and review all existing site data, information from City and Stakeholder agencies; City
and County property maps, deeds, surveys and title information.
B.Topographic Survey and Base Map: Use City and County provided property maps and
documents to produce a site map depicting legal boundaries, property lines and easements.
C.Study Geotechnical report for factors that effect site layout and foundation design.
D.Visit site and analyze existing site features, relationships to surrounding environment and outline
element features relevant to proposed project design.
E.Provide photo documentation of analysis.
F.Provide summary of analysis for project records and City review.
1.5Refine Park Program: Immerse ourselves into the park concept and relate it directly to the Site
Analysis, the City and the Community.
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1.6Utility Notifications and Applications
A.Coordinate with outside utilities companies to ensure that all existing facilities, both
underground and overhead, are identified accurately during the design phase. This task will
include writing letters to local water companies, County sewer districts, PG&E, and AT&T
informing them of the project and requesting their facility drawings if necessary.
B.Review existing utility maps and perform utility coordination, identify and submit
applications for points of connections and service upgrades, and obtain clearances.
Task 2 – Preliminary Design
2.1Preliminary Design Plan according to results of Site Analysis program input from City staff. MDG
will prepare a Concept Plan, product sketches, perspective renderings, cut sheets and vignettes for
key site elements. Develop options and creative solutions that will mitigate and take advantage of
the existing site conditions and new elements that guide design. Production will include coordination
with City Staff and design team to review the concept design and provide input.
A.Description of park elements and materials
B.Layout of concepts with alternatives
C.Drainage Conceptual Design – Review drainage patterns and general grading and drainage as
part of developing existing concept for comment and discussion
D.Conceptual Schematic designs for preliminary review
E.Perspective Sketches of key elements to portrait the concept
F.Present to Staff and Team in working design sessions to guide and prioritize design
2.2Preliminary Cost Estimate – Research and provide estimated cost of construction.
A.Coordinate with local contractors to determine “specific area costs”
B.Work with Vendors to provide the latest, most relevant and up to date products.
C. Provide costs for the “HIGH end and the LOW end” of the projects elements.
D.Review cost with City staff and adjust project design as needed to be within budget
2.3 Final Design Plan
A.Conceptual Plan and Renderings (24 x 36 and 11 x 17)
B.Preliminary Engineering and Costs / Outline of Technical Specifications
C.Element cut sheets and description
D.Submittals will be both digital and hard copies
E.Acquire approval from City staff to move forward with Construction Documents.
F.This document will serve as base document for construction document production.
Task 3 – Construction Documents
Prepare plans, which will include at a minimum Title Sheet, General Notes, and Right-of-Way, Existing
Conditions and Demolition Plans, Layout Plans, Grading and Utilities Plans, Landscaping and Irrigation
Plans, Electrical and Lighting Plan, and all necessary Details to construct the project.
3.1Construction Drawings and Specifications
A.Title Sheet
Drawing index, project location maps, contacts and general notes
Note Mechanical, electrical, structural and building code requirements (including seismic and
safety codes.
B.Demolition Plan
C.Erosion Control Plan
Dust control requirements and direction to keep sediment out of storm drains.
Contractor to prepare Storm Water Pollution Prevention Plan (SWPPP)
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D.Construction Plan
Identify all park elements and locations
Describe materials, size, color, finish and source locations
Layout and dimension park element details only. Site layout will be provided as points file
to the Contractor by MDG at time of construction.
E.Grading and Drainage Plan – existing and proposed improvement grades, drainage and
connection to City storm drain system.
F.Utility Plan – sanitary sewer and potable water systems; points of connection and if needed,
new meter and backflow preventer.
G.Construction Details – The following are typical construction details. To lower the budget for
Construction Drawings, structural engineering for large and potentially prefabricated
elements will be by the manufacture or contractor. These items include light poles, shade
structures, gazebos and play structures.
Typical Construction Details for disturbed areas may include:
Multi-Use Court Section Play area curb wall and access ramp
Sidewalks Concept Drawings for light poles, shade
structures, gazebos and play structures.
Drainage, electrical, planting and irrigation
Structural drawings will be provided by the
provided on plan specific sheets.
manufacture and/or contractor.
H.Planting Plan and Installation Details
I.Irrigation Plan and Installation Details
J.Electrical and Lighting Plans, Installation Details
3.2Technical Specifications - CSI Division 1 through 16 as needed according to project elements,
development standards and City standard specifications.
3.3Cost Estimates – Adjust existing Estimated Cost of Construction as Construction Documents are
approved through the Submittal Process.
A.Compare project elements with available project budget
B.Prepare final estimates
3.4 Contract Documents - Work with City to combine construction drawings and specifications with City
boiler plate General Conditions, Special Provisions, Contract and Bid Form to produce Contract
Documents for bidding purposes and contract between the City and contractor.
Bid Form for all items in the cost estimate plus alternate or deductive options for bidders to provide
additional services if budget allows. Provide Schedule B form for itemized pricing of elements and
materials.
3.5 Submittal Process and Final Construction Documents
A.Submit all electronic files, including correspondence, photo log and analyses, used in the
project design on a CD. Files that are not in electronic format shall be scanned into a commonly
used digital format and saved to the CD.
B.Prepare 50% design submittal (plans, specifications, estimates) and draft basis-
design report.
C.Prepare 90% design submittal (plans, specifications, estimates).
D.Prepare for and participate in one (1) City Council meeting for project participation and
specification approval.
E.Prepare final design submittal (plans, specifications, and estimates) that incorporates review
comments on the 100% design submittal and is ready for construction advertisement.
F.Provide Final Bid Set of Construction Documents; Construction Drawings, Technical Specifications,
Cost Estimates and Bid Documents in hardcopy and electronic format to City.
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Task 4 – Bid Administration
4.1Requests for Information - Assistance in responding to bidder questions regarding the technical
specifications
4.2 Pre-Bid Meeting – Attend the pre-bid meeting and respond to contractor requests for clarification
during the bid process.
4.3Addenda - After a question and answer period addenda will follow as needed to complete bid
package and clarify questions.
4.4 Bid Award Recommendation – provide consultation to City in awarding contract according to bids
received and contractor qualifications for the Project area. Prepare an award recommendation to
the City Council.
Task 5 – Permitting
5.1The City will secure building permits from the City of Ukiah and County of Mendocino as applicable.
Consultant will be the lead contact on conducting the permit application process.
Task 6 – Construction Administration
6.1 Pre-Construction Meeting / Review submittals and respond as necessary
6.2 RFI (Requests for Information) – respond to contractor and City requests
6.3 Memorandum Directives - provide to contractor as needed for clarifications or changes.
6.4 Change Order Requests – review and provide recommendations to City staff and issue as needed.
6.5 Reporting administration documents as needed to the City and Contractor
Note: Field Observations and Inspections to be performed by City staff.
6.6 Provide Notice of Completion to City and Contractor when Construction is complete.
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G. EXCEPTIONS
The following represent items, that if requested, will require additional services.
1.City Pays for all plan review and permit fees for project
2.The City will provide timely review of submittals to maintain the Project Schedule
3.The City will provide concept design approval prior to construction drawings proceed
4.Any additional meetings apart from the ones mentioned in the scope of services or fee estimate
will be additional services
5.Assume the electrical panel has sufficient power supply and additional PGE service will be
provided by the City
6.All work outside this scope or our understanding of the project elements as stated in the RFP will
require additional services
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2
3
RESOLUTION NO. 2018 - ____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING FINDINGS
PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT (“CEQA”)
GUIDELINES IN CONNECTION WITH CITY OF UKIAH LAND ACQUISITION PROJECT
–NORTH OF AND ADJACENT TO THE WASTEWATER TREATMENT PLANT
WHEREAS, the City of Ukiah as Lead Agency, has prepared an Initial Environmental
Study and a Negative Declaration, dated May 8, 2018 for the City of Ukiah Land
Acquisition Project – North of and Adjacent to the Wastewater Treatment Plant; and
WHEREAS, the acquisition would involve the acquisition of approximately 45.1 acres of
land located on multiple parcels north of and adjacent to the Wastewater Treatment Plant;
and
WHEREAS, the Initial Environmental Study and Negative Declaration found that the
proposed purchase of property in and of itself would not have significant adverse impacts
on the environment because no construction or development is proposed and it would not
change or alter in any way the General Plan land use designation or zoning classification
on the property; and
WHEREAS, any future development on the subject parcels would be subject to CEQA
analysis to determine, based on the type, size and intensity of development, whether or
not it would have a significant adverse impact on the environment; and
WHEREAS, the Initial Environmental Study and Negative Declaration were publicly
noticed and made available for public review and written comments between May 9, 2018
and May 29, 2018, and no written comments were received.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby
finds as follows:
1.Based on the findings and conclusions contained in the Initial Environmental Study,
the Project does not have the potential to significantly degrade the quality of the
environment;
2.Based on the findings and conclusions contained in the Initial Environmental Study,
the Project would not have impacts that are individually limited, but cumulatively
considerable;
3.Based on the findings and conclusions contained in the Initial Environmental Study,
the proposed Project would not have environmental effects, which will cause
substantial adverse effects on human beings, either directly or indirectly;
4.The Initial Environmental Study examined areas of potential impacts and it has been
determined that the proposed Project to acquire the approximately 45.1 acres of land
north of and adjacent to the existing wastewater treatment plant in and of itself would
not have significant adverse impacts on the environment because no construction or
Њ
4
development is proposed and it would not change or alter in any way the General Plan
land use designation or zoning classification on the property. Moreover, any future
development, such as an additional percolation pond or sludge pond, would be subject
to CEQA analysis to determine, based on the type, size and intensity of development,
whether or not it would have a significant adverse impact on the environment.
Conclusion:The City Council is able to conclude that the proposed purchase of land
north of and adjacent to the Wastewater Treatment Plant in and of itself would not have
significant adverse impacts on the environment because no construction or development
is proposed and it would not change or alter in any way the General Plan land use
designation or zoning classification on the property. The Council is also able to conclude
any future development on the subject parcels would be subject to CEQA analysis to
determine, based on the type, size and intensity of development, whether or not it would
have a significant adverse impact on the environment.
PASSED AND ADOPTED at a regular City Council meeting held on June 6, 2018, by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Kevin Doble, Mayor
ATTEST:
_____________________________
Kristine Lawler, City Clerk
Ћ
5
EXHIBIT A
Geographic Location of Proposed Lovers Lane Vineyard Easement
Ћ
6
7
8
9
:
21
22
23
24
25
26
27
28
29
2:
31
32
33
34
35
36
37
38
39
3:
41
42
43
44
2
3
4
5
6
--
(4,111)(4,599)
69,88049,32747,27222,60830,82932,88532,19071,27825,29289,672
(24,663)(47,272)(94,271)(80,475)
183,943114,965
(176,755)(337,996)
Increase Increase
Allocation
(Decrease) to
3.40%2.40%2.30%1.10%1.50%1.60%8.00%1.10%0.40%5.00%1.10%3.90%
-8.60%-1.20%-0.20%-2.30%-0.30%-0.30%-4.10%
0.000%0.000%
-14.80%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.66%11.37%25.28%10.60%35.66%11.37%25.28%10.60%
100.00%100.00%
2017-18
Cost Allocation, Cost Allocation,
CITY ANALYSIS
8.22%3.21%6.78%3.03%0.05%0.71%7.18%1.91%6.52%4.50%6.42%1.30%6.89%
WILLDAN STUDY
39.11%10.31%16.52%12.06%43.73%11.07%10.47%99.99%
100.00%
Analysis
Willdan Study
Summary by Fund TypeSummary by Fund Type
Objective 1: Analysis of More Specific Cost Indicators General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotalGeneral FundWaterSewerElectricAirportIn
ternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
7
--
977306
(743)(413)
6,2235,1221,786
70,381
(83,639)
Increase
Allocation
(Decrease) to
2.40%0.20%0.00%0.20%0.30%0.10%0.00%0.10%
-0.40%-2.70%
0.200%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
5.78%2.15%4.45%1.47%0.25%3.05%
38.08%11.57%22.61%10.77%
100.16%
Analysis
Type
Summary by Fund
Objective 2: Analysis of Commodity Exclusion to Cost Allocation General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotalNotes:1. Commodities
excluded include fuel, utilities, and power purchases.
8
-
171596
(3,019)(4,778)(2,254)(5,915)(1,627)(1,374)
34,979
(16,779)
Increase
Allocation
(Decrease) to
1.10%0.00%0.10%0.10%0.00%
-0.50%-0.40%-0.20%-0.10%-0.10%
0.000%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Increase
10%
5.71%2.17%4.23%1.48%0.20%2.95%
35.13%11.22%26.39%10.53%
100.00%
Analysis
Power purchases
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
704377971220
(622)(361)
(7,884)(1,578)(1,959)(4,881)(1,565)(4,428)(7,565)(4,854)(6,980)(1,627)(2,094)
16,437 53,270
(25,581)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.50%0.00%0.00%0.10%0.10%0.00%0.00%1.70%0.00%0.10%0.10%
-0.30%-0.40%-0.10%-0.80%-0.50%-0.20%-0.20%-0.10%-0.10%
0.000%
-0.100%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
IncreaseIncrease
5%
15%
5.75%2.18%4.27%1.49%0.20%2.98%5.66%2.15%4.20%1.46%0.20%2.93%
35.41%11.31%25.80%10.61%34.85%11.13%26.98%10.45%
100.00%100.00%
AnalysisAnalysis
Power purchasesPower purchases
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
9
-
2,901 6,810 2,395 8,614 2,099 1,664
(1,530)(1,377)
19,428
(41,004)
Increase
Allocation
(Decrease) to
0.60%0.20%0.10%0.30%0.20%0.10%0.00%0.00%
-0.20%-1.30%
0.000%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Decrease
10%
5.90%2.24%4.37%1.52%0.20%3.05%
36.29%11.59%23.97%10.88%
100.00%
Analysis
Power purchases
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
913
(497)
1,3663,8351,8315,8261,7234,4369,7862,9902,5062,479
(2,689)(1,439)(1,377)
10,157 29,074 11,401
(21,523)(60,798)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.30%0.10%0.10%0.20%0.20%0.10%0.00%0.00%0.90%0.30%0.10%0.40%0.30%0.10%0.00%0.10%
-0.30%-0.70%-0.20%-1.90%
0.000%0.100%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
DecreaseDecrease
5%
15%
5.85%2.22%4.34%1.51%0.20%3.03%5.95%2.26%4.41%1.54%0.20%3.08%
35.99%11.49%24.59%10.79%36.59%11.68%23.34%10.97%
100.00%100.00%
AnalysisAnalysis
Power purchasesPower purchases
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
:
-
36
(24)
546
(231)
4,713 2,632 1,285
(3,482)(3,973)(1,502)
Increase
Allocation
(Decrease) to
0.00%0.00%0.20%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%
0.200%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Increase
10%
5.80%2.31%4.29%1.50%0.20%3.00%
35.67%11.39%25.17%10.69%
100.00%
Analysis
Fuel purchases
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
4
98
510734359
(168)(492)(294)
2,9902,8511,3166,4352,3501,253
(2,950)(3,879)(1,502)(4,015)(4,098)(1,502)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.00%0.00%0.10%0.10%0.20%0.10%0.00%0.00%0.00%0.00%0.20%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%-0.30%-0.10%
0.100%0.200%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
IncreaseIncrease
5%
15%
5.80%2.26%4.30%1.50%0.20%3.00%5.79%2.37%4.29%1.50%0.20%3.00%
35.68%11.39%25.18%10.69%35.65%11.38%25.15%10.68%
100.00%100.00%
AnalysisAnalysis
Fuel purchasesFuel purchases
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
21
-
19
224
2,107 1,298 3,509 1,410
(1,290)(2,178)(3,597)(1,502)
Increase
Allocation
(Decrease) to
0.10%0.00%0.00%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%
0.100%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Decrease
10%
5.80%2.09%4.31%1.50%0.20%3.00%
35.73%11.41%25.24%10.71%
100.00%
Analysis
Fuel purchases
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
82
(43)
161255
(455)(726)
1,5741,1103,2891,3792,5771,4863,7911,441
(1,822)(3,691)(1,502)(3,932)(3,472)(1,502)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.10%0.00%0.00%0.10%0.20%0.10%0.00%0.00%0.10%0.00%0.00%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%-0.30%-0.10%
0.100%0.100%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
DecreaseDecrease
5%
15%
5.80%2.15%4.30%1.50%0.20%3.00%5.81%2.03%4.31%1.50%0.20%3.00%
35.72%11.41%25.22%10.71%35.75%11.42%25.25%10.72%
100.00%100.00%
AnalysisAnalysis
Fuel purchasesFuel purchases
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
22
-
(23)(90)
1,554 2,175 1,267 2,914 1,567
(4,077)(3,785)(1,502)
Increase
Allocation
(Decrease) to
0.00%0.10%0.00%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%
0.100%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Increase
10%
5.85%2.20%4.30%1.51%0.20%2.99%
35.67%11.44%25.15%10.70%
100.00%
Analysis
Utilties
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
36
416740
(711)(184)
1,5171,2673,0391,5042,4002,7391,2672,9141,723
(3,232)(3,785)(1,502)(4,892)(3,754)(1,502)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.00%0.00%0.00%0.10%0.20%0.10%0.00%0.00%0.00%0.10%0.00%0.10%0.20%0.10%0.00%0.00%
-0.30%-0.10%-0.30%-0.20%
0.000%0.000%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
IncreaseIncrease
5%
15%
5.83%2.20%4.30%1.51%0.20%3.00%5.88%2.20%4.30%1.51%0.20%2.99%
35.68%11.42%25.17%10.70%35.64%11.46%25.12%10.70%
100.00%100.00%
AnalysisAnalysis
UtiltiesUtilties
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
23
-
349
(331)(695)
2,139 1,267 3,227 1,097
(1,766)(3,785)(1,502)
Increase
Allocation
(Decrease) to
0.10%0.00%0.00%0.00%0.10%0.20%0.10%0.00%0.00%
-0.40%
0.100%
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
2017-18
Cost Allocation,
Decrease
10%
5.75%2.20%4.30%1.49%0.20%3.01%
35.73%11.36%25.25%10.71%
100.00%
Analysis
Utilties
Summary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
--
327224151971443
(951)(926)
1,6681,2673,1011,1912,7651,2673,258
(1,540)(3,785)(1,502)(2,611)(3,816)(1,502)
Increase Increase
AllocationAllocation
(Decrease) to (Decrease) to
0.10%0.00%0.00%0.00%0.10%0.20%0.10%0.00%0.00%0.10%0.00%0.00%0.00%0.10%0.20%0.10%0.00%0.00%
-0.40%-0.40%
0.100%0.100%
VarianceVariance
6.13%2.16%4.14%1.41%0.25%3.00%6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%35.67%11.37%25.28%10.60%
100.00%100.00%
2017-182017-18
Cost Allocation, Cost Allocation,
DecreaseDecrease
5%
15%
5.77%2.20%4.30%1.50%0.20%3.00%5.72%2.20%4.30%1.49%0.20%3.01%
35.72%11.38%25.23%10.70%35.75%11.34%25.28%10.71%
100.00%100.00%
AnalysisAnalysis
UtiltiesUtilties
Summary by Fund TypeSummary by Fund Type
Objective 3: Commodity Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal Objective 3: Commodity
Sensitivity AnalysisCommodity:Scenario:General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotal
24
55,74230,518
(24,650)
(514,281)
Variance
641,939348,249542,200
7,784,161
2017-18 Budget
--
941
(379)(974)
(1,439)(3,350)(3,256)(1,146)
25,028
(15,425)
586,197317,731566,850
8,298,442
Increase
Allocation
(Decrease) to
3-Year Average
0.00%3.38%0.09%0.45%0.31%
-2.36%-1.25%-0.25%-0.12%-0.25%
0.000%
665,337361,072413,360
7,469,615
2016-17
Variance
6.13%2.16%4.14%1.41%0.25%3.00%
35.67%11.37%25.28%10.60%
100.00%
578,047312,965468,925
8,633,270
2015-16
2017-18
Cost Allocation,
4.88%2.25%3.89%1.29%0.00%3.31%
33.30%11.37%28.65%11.05%
100.00%
515,208279,156818,265
8,792,441
2014-15
Analysis
Type
PoliceFire
Summary by Fund
Objective 4: Analysis of Commodity 3-Year Actuals Effect to Allocation General FundWaterSewerElectricAirportInternal serviceOther enterpriseSpecial revenueCapitalFiduciaryTotalNotes:1.
Items for which 3-year average applied include Safety PERS unfunded liability, power purchases, and aviation fuel.Public Safety PERS:Airport - fuelElectric - power
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7:
81
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8:
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ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
A. UKIAH MUNICIPAL GOLF COURSE
Facility Managed by Tayman Park Golf Group, Inc.
B. PARK AND FACILITY RENTALS
1. Todd Grove Room Rental Facility Managed by Tayman Park Golf Group, Inc.
Facility located at 599 Park Blvd, Managed by Tayman Park Golf Group, Inc.
2. Grace Hudson Museum Meeting Room Rentals
Facility located at 431 S Main Street.
Capacity: 49 Assembly/Dining with Kitchen Facility
Primary Use: Small Gatherings, Meetings, Workshops
Fee Category/Description
Current Fees
Public/Private Rental
All Types of Use
Refundable Deposit400
Businesses & Individuals
Daily Rate450
Non Profit or Government Agencies
Daily Rate250
3. Civic Center Council Chamber Rental
Facility located at 300 Seminary Ave.
Capacity: 141 in Council Chambers
Primary Use: Meetings and Lectures
Fee Category/Description
Current Fees
Public/Private Meeting
Refundable Deposit200
Business Hours: Monday - Friday 8am-5pm
Daily Rate150
Evening Hours: Monday-Friday 5pm-9pm
Daily Rate250
Additional Hours after 9pm
Per Hour50
Services
Equipment Use: Projector, Screen, Sound Sytem50-100
5
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
B. PARK AND FACILITY RENTALS (Continued)
4. Park Facility Rental: Picnic Area and Other Uses
Parks that are have rental areas include:
Todd Grove Park at 600 Live Oak
Vinewood Park at 1260 Elm Street
Oak Manor Park at 500 Oak Manor Drive
Primary Use: Gatherings, Picnics, BBQ's, etc.
Fee Category/DescriptionCurrent Fees
Park & BBQ Rate
1-50 People100
50-100 People200
100+ People300
Access to Electricity75
5. Alex R Thomas Plaza & School Street
Facility located at 310 S State Street
Primary Uses: Large Gatherings, Fundraising Events, Music, Vendors, Booths
Fee Category/DescriptionCurrent Fees
All Types of Use for the Entire Plaza including Stage & Pavilion
Refundable Deposit300
Businesses & Individuals
Daily Rate450
Non Profit or Government Agencies
Daily Rate350
Additional Equipment provided by City
Daily Rate50-75
Expanded Use: Street Closure and/or School Street Electricity
Daily Rate100
Use of Plaza Speaker and/or School Street Speaker System
Deposit500
Operator Set-Up100
Hourly Use Rate100
6
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
C. UKIAH VALLEY CONFERENCE CENTER
1. Room Rentals
Daily Rate applies Monday through Friday 8:00am-5:00pm
Non Profit Rate applies to the Daily Rate only when applicable
Evening/Weekend Rate applies Monday through Friday after 5pm & Saturday or Sunday
Fee Category/Description
Current Fees
Red Rooms: Cabernet 1, Cabernet 2, Merlot & Zinfandel
Up to 300 people Dining or 400 Theater/Assembly
Daily Rate1750
Evening/Weekend Rate3000
Non Profit Daily Rate1500
Cabernet 1 & Merlot or Cabernet 2 and Zinfandel
Cabernet 1 or 2
From 1 to 125 people Dining/Classroom or 175 Theatre/Assembly
Daily Rate700
Evening/Weekend Rate1000
Non Profit Daily Rate600
Add Merlot Room or Zinfandel Room200
Chenin Blanc Room
From 1 to 40 people
Daily Rate400
Evening/Weekend Rate600
Non Profit Daily Rate300
Riesling Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Chardonnay Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Merlot or Zinfandel Room
From 1-20 people
Daily Rate200
Evening/Weekend Rate250
Non Profit Daily Rate175
Kitchen Use Fee300
The Conference Center provides a variety of rentals, rooms and services. The listed rates are for small conferences, seminars and educational trainings. Rates for
banquets, receptions, fund raisers and festive occastions will be priced according to client requirements. Additionally, the Conference Center Administrator may provide
promotional rates or discounts for multiple bookings.
7
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
D. GRACE HUDSON MUSEUM & SUN HOUSE
Facility located at 431 S Main
Primary Use: Art museum with educational presentations, tours, workshops.
1. Use Rates
Fee Category/DescriptionFee Range Approved by Council 2013
Current Fees
Admission Rates
Child1-7
Adult 30 Pass Punch Card1-10
Senior1-53
Family1-1010
School Rate per student1-33
E. UKIAH MUNICIPAL POOLS USER FEES
Facility located at 591 Park Blvd.
Primary Use: Open during the summer months for "drop-in" use during public swim hours. Programming includes swim lessons, trainings, aqua fitness classes,
and more.
1. Use Rates
Fee Category/DescriptionFee Range Approved by Council 2013
Current Fees
Public Swim Rates
Children 0-5 years old3-75.00
Children 6-17 years old3-75.00
Adults 18+3-75.00
Children 30 Pass Punch Card3-75.00
Adult 30 Pass Punch Card100-14080.00
100-14080.00
2. Swim Lesson Rates
Fee Category/DescriptionFee Range Approved by Council 2013
Current Fees
Traditional Swim Lesson Program
2-week session50-8060
Other Aquatic Based Programs
Aqua fitness classes, clinics, camps, etc.1-2001-200
3. Private Facility Use
Use: A Private Pool Use includes exclusive use for both pools with lifeguards
Fee Category/Description
Current Fees
2-hour period, exclusive use200-400
8
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
F. RECREATION PROGRAMS AND SERVICES
1. Youth Sports Leagues
Qualifying participants can utilize the Youth Scholarship program for a reduced fee.Fee Range Approved by Council 2013
Fee Category/Description
Current Fees
Youth Sports Team Sponsor
Business Sposorship Fee100-300/team100-300/team
Girls Youth Softball
Individual Player Fee55-8560-85
Youth Basketball
Individual Player Fee55-8560-85
Other Sports
Individual Player Fee20-10020-100
2. Adult Sports League
Fee Category/DescriptionFee Range Approved by Council 2013
Current Fees
Adult Sports Team Sponsor
Business Sposorship Fee200-500/team200-500/team
Adult & Co-ed Softball
Individual Player Fee25-6025-60
Adult Basketball
Individual Player Fee25-6025-60
3 on 3 Basketball League
Team Fee50-20050-200
Other Sports
Individual Player Fee25-6025-60
Other Sports
Team Fee50-50050-500
3. Classes and Recreation Fees
Fee Category/DescriptionFee Range Approved by Council 2013
Current Fees
Contract Instructor Classes
Registration for one participant0-1,000 per class0-1,000 per class
Clinics, Workshops, Trainings, Specialty Camps
Registration for one participant0-500 per class0-500 per class
Recreation Guide Advertising Rates
1/8 page - full page0-1,0000-1,000
4. State Street Banner Program
Fee Category/Description
Current Fees
State Street Banner
Banner Fee100
9
ATTACHMENT 1
COMMUNITY SERVICES DEPARTMENT
G. ATHLETIC FACILITIES AND SPORTS FIELDS
1. Athletic Fields
Ukiah Sports Complex
Facility located at 905 City Well Road, at River Street off Hwy 101
Amenities: 3 Softball Fields, Lighting, Concession Facilities and Restrooms
Primary Use: Sports Leagues, Tournaments
Fee Category/Description
Current Fees
Field Use
One Field150/day
Lighting for One Field50/day
Refundable Deposit1000
Other Park Locations with Athletic Field
Fee Category/Description
Current Fees
Field Use
One Field150/day
Lighting for One Field50/day
Refundable Deposit500
Athletic Fields are used for a variety of functions such as tournaments, fundraisers, and league play. Facility use will be priced according to client requirements.
Additionally, the Assistant City Manager/Director of Community Services or designee may provide promotional rates or discounts for multiple bookings.
:
better!
m a k e
l i f e
p a r k s
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better?
How do we make life
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Department
•Recreation•Parks•Golf Course•Grace Hudson Museum•Observatory Park•Conference Center•General Government Buildings
Community Services
25
& experiences
Healthy movement
Recreation
26
to stay healthy.
Recreation programs make it easy
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Youth BasketballGirl’s Youth SoftballSafari Day CampUkiah Swimming Pools
includes crafts, sports, drama, etc.
•1200 participants in grades K –12th •200 volunteer coaches•220 participants in grades K –8th •40 volunteer coaches•Multi-activity day camp •Over 300 registered participants•Serves between
60–120 daily•Summer seasonal pool facility•Public & lap swim (8,000+ uses)•Swim lessons (836 lessons) •Aquatic fitness classes (324 students)
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50% from outside of the Ukiah Valley
Men’s, Women’s, & Coed SoftballAdult BasketballAdult Coed Volleyball
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•Summer: 77 teams; 900+ participants•Fall: 62 teams; 900+ participants•Softball Tournaments: 58 teams; 600+ participants; •Winter Men’s & Women’s: 14 teams in Winter; 160 participants•Summer
Men’s and Women’s: 12 teams; 120 participants•8teams; 100 participants
Recreation Classes
residences/businesses Special Events
•48+ page brochure, published 3x per year•Complete listing of recreation and leisure activities •160 instructor classes•Direct mailed to more than 18,000 •Sundays in the Park•PumpkinFest•Moonlight
Movie Madness•All American Picnic in the Park•Family Fun in the Sun•Bounce to the Stars
2:
Ukiah On Ice –Downtown Skating Rink
•Over 8,000 skaters of all ages from near and far•70 Field Trips with over 800 students •15 private parties•Supported by 31 sponsors•Employed 28 young adults
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Business SponsorshipsCollaborations & Partnerships
& services
Ukiah Senior Center, First 5 Mendocino, Ukiah Valley Cultural & Recreation Center, Audubon Society, Community Gardens Project, Rose Society, Scouts, Ukiah Player’s Theatre, Ukiah Valley
Youth Soccer, Ukiah Youth Baseball, Babe Ruth Baseball, Ukiah Lion’s Football & Cheerleading, Rusty Bowl BMX, Museum Guild & Endowment, Mendocino ReLeaf, Ukiah Valley Trail’s Group,
Ukiah Men’s & Women’s Golf Clubs, Friends of the Pool, Skate Park Committee, Anton Stadium Stakeholders, Main Street Program, Redwood Empire Fairgrounds, Greater Ukiah Chamber of Commerce,
Ukiah Farmers Market, Manzanita Services, Ukiah Hospice, Rotary, Lion’s Club, Kiwanis, Early Iron Car Club, and many more…
•Over $220,000 in annual sponsorships•Hundreds of volunteer hours•Thousands of dollars in donations Ukiah-Willits-Potter Valley School Districts, Coyote Valley,
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Seasonal & Contract Staffing
•Largest employer of seasonal, part-time staff•Over 150+ positions per year•Majority of our team members are high school & college age•Provides a constructive outlet & income •Valuable
job skills, life lessons, mentoring & technical training
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Parks
Amenities
•80+ Acres of Developed•100+ Acres of Open Space•Public Planters & Parking Lots•Electrical Substations•30 Acres of RDA Property•Five Unique Playgrounds•Skate Park•Anton Stadium •Ukiah
Sports Complex•Oak Manor Tennis Courts•Picnic Areas•Restrooms•Multipurpose Fields•Performance/event venues•Swimming Pools•Trails
35
•NCGA rated 18 hole Golf Course•89 acres; 5,850 yards of play•Par 70•Operated by Tayman Park Golf•Dynamic Management Contract
Amenities
36
•Fully Stocked Pro Shop•Food & Beverage Concessions•Practice Green •Private Cart Storage Facilities•Youth Programs & Lessons •Over 30,000 Rounds Per Year•Economic & Tourism Resource•Fundraising
Outlet for Nonprofits
& working
Places
Socializing, learning
Gathering
37
& Sun House
founding member of the National Trust for Historic Preservation’s Historic Artists’ Homes and Studios program.annual attendance of approximately 12,000.
Grace Hudson Museum
•Collections consist of more than 30,000 objects.•Regularly changing exhibitions and public programs.•California Historical Landmark #296.•Listed in the National Register of Historic
Places, and is a •Visited by more than 2,000 students every year and has an •Awarded a $3 million grant for facility improvements.
38
e
r
Two free community events were hosted last yeawhich included guided star gazing, interpretive tours of the park, free food and organized activitifor children.
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Conference Center
approximately 10,000 square feet of space.people (excluding evening & weekend events). reservation of picnic areas, parks, & community rooms.
•Full service, meeting & event rental facility consisting of •Hosts on average 10 meetings per week, serving over 300 •Tenant space for retail shops and business offices.•Manages tenant
relations for Depot Building and rental •Activities support a number of hospitality related businesses.•Positive net operational revenue.
3:
Ukiah Valley
General Government Buildings facilities/equipment (over 31,000 square feet of office space)
•Operation and maintenance of the City’s administration •Coordinates janitorial, repairs, and renovations.•Staff also assists with facility issues at offsite locations.
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3
(see calendar from NCPA)
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