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Home My WebLink About81-33 - authorizing destruction of recordsRESOLUTION NO. 81-33 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS The City Council of the City of Ukiah hereby RESOLVES' That the attached list of City records represents records 8 which are no longer necessary and may at this time be destroyed. PASSED AND ADOPTED this 19th day of November · , 1980, lO by the following roll call vote' 11 AYES' Councilmembers Riley, Feibusch, Snyder, Myers, Hickey 12 13 14 15 16 17 NOES' None ABSENT- None ATTEST- Mayor ..' .. ,. 18 19 20 City C1 erk 21 22 23 24 25 27 Dat~ October 1980 Department Finance rage o, I 3 Records Coordinator Hattie Tillotson Current retention schedules show,that the records, listed are now ready for destruction. Instructions' 1. Review. this listing ~ . 2. Obtain department headIs signature -' 3. Destroy white copies of Records Transfer Notices ~ 4..Return this notice within 5 working days ,, T hank'y°u'f°r c°°perating' /~/~ ~=~~__~~ i , ,. ,. , City Records Coordinator MUFFS No. Record Title Time Sheets-Monthly All Depts 'Utility Ledgers Utility Ledgers Utility Ledgers Utility Ledgers Utility Rec. Receipt Stubs II II II II Checks, Cancelled' (:Payr°ll.) Warrants-Paid A1 so P.O. R-U' ,, ii ii ,, N-P ii ii ,, ,, G-M " " " " A-F ,! ii ,, ,, U-Z Utility Ledgers Utility Ledgers Utility Rec., Receipt Si~Ubs (Jan-Mar.) n ...... 11 Cash Receipt 'Vouchers Utility Rec., Service Orders Uti 1 i ty .Rec. ,A/R ContrOl -'Sewer Ledgers, Subsidiary Utility Rec., Service Order~ Utility Rec., Receipt Stubs (July-Sept) Utility Rec., Receipt Stubs (Sept-Oct) Journal Vouchers Time Sheets-Monthly - All Depts. Utility A/R Control . Billing Register Copies ,i ii ,' II II · II Utility. A/R Control Journals Utility Ledgers Ledgers, Appr & Exp Years 1975 74-75 74-75 74-75 73-75 5&6/75 0&11/75 74-75 73-74 73-74 73-74 73-74 73-74 74-75 73-75 1976 ~ 74-75' 1975 71-74 68-70 73-76 1975 75-77 40-69 1974 71-73 1975 1975 1975 74-75 74-75 71-72 Location 244 96 212 187 160 97 101 116 144 145 94 153 i27 98 229 155 184 87 193 143 180 114 128 92 119 103 161 111 243 245 89 209 Box 001 0O6 007 OO8 009 .OlO 011 012 013 014 015 016 017 022 023 O24 081 091 100 102 109 110 112 124 178 180 182 183 188 190 191 192 Retentio Period 5Y 5Y 5Y 4Y 4Y 5Y 5Y 5Y 5Y 5Y 5Y 5Y 5Y 4Y Review 3Y 4Y 5Y IOY 4Y 4Y 4Y IOY 5Y 5Y 5Y 5Y 5Y 5Y 5Y 5Y Signatures Authorizing Destruction I Dep~Artm~ent Head City Clerk . ~ l,Cjty A, ttor~ey Da t e X~i~,/Z6~ [Da t e///~,,9 ~/~;/~ i~ECDRDS DESTRUCTION ~IOTICE P~ge uT' ;"~' ~ Date October 1980 Department Finance 2 3 Records Coordinator Hat'tie Tillotson Current retention schedules show that the records, listed are now ready for destruction. Instructions' 1. Review. this listing 2. Obtain department head's signature 3. Destroy white copies of Records Transfer Notices 4..Return this notice within 5 working days Thank you .for cooperating. City Records Coordinator MUFFS No. Record Title Ledgers, Appr & Exp. Licenses & Permi'ts (Business) Utility Records, Receipt Stubs Utility Records, Serv'ice Orders Utility Records,. Receipt Stubs Utility Records, Receipt Stubs Utility Records, Receipt Stubs Utility Records, Receipt Stubs Work Orders '~ Cash Receipt Stubs Journal, Appr. & Exp. II II II Checks, Cancelled & Deposit Receipts Ledgers, Subsidiary Cash Receipt Vouchers II i II II II : II II ~ personnel Files-Job Recrui'tment II ' II II : · llll ~Ul V I I ~V~ I I I ~ Insurance Claims ' Warrants Paid A-F II II p Dump Receipts Cash Receipts Cash Receipts - Counter (Sept-Dec) Receipt Stubs (Jan-Oct) Utility Record Receipts (June) Years 70-71 73-75 1976 75-77 1975 1975 1976 1976 74-75 1975 70-73 67 -70 71-75 49-70 1975 75-76 72-74 71-74 72-75 71-74 61-72 74-75 74-75 74-75 74-75 74-75 75-77 75-77 1977 1978 69-72 Signatures Authorizing Destruction ., I Dep. artment Head ! City Clerk ocation 113 197 220 186 174 178 242 222 168 224 117 93 i50 210 .99 108 195 167 100 134 86 107 211 207 182 2O5 203 183 54 46 291 Box 193 194 195 196 197 .198 199 200 203 204 221 222 239 261 263 264 268 269 281 282 3O5 3O8 309 310 311 312 314 338 345 353 369 Retentio Period r~'ECURDS DESTRUCTION iiOTICE Date Page Department Records Coordinator October 1980 Finance , Hatt'ie Tillotson Current retention schedules show,that the recor, ds~listed are now ready for destruction. Instructions' 1 Review.this listing · 2. Obtain department bead's signature ' -' 3. Destroy white copies of Records Transfer Notices 4. Return this notice within 5 working days Thanks, ~ you .for, cooperating. ~~_ _ ~~~~.~ '. , City Records Coordinator MUFFS No Record Title Work ,Orders Receipt Stubs 'Receipt Stubs Receipt Stubs Receipt Stubs Years 75-76 76-77 1977 7,5-76 76-77 Signatures Authorizing Destruction f/De~)artment Head Location 277 290 28O 15 63 Box 371 372 376 406 407 ,,, , Retention P. eri~ 4Y 2Y 2Y 3Y 3Y