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HomeMy WebLinkAboutpcm_03142018 Final CITY OF UKIAH PLANNING COMMISSION MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 14, 2018 6:00 p.m. COMMISSIONERS PRESENT COMMISSIONERS ABSENT Mike Whetzel, Chair Christopher Watt Linda Sanders Laura Christensen Mark Hilliker STAFF PRESENT OTHERS PRESENT Cathy Elawadly, Recording Secretary Listed below, Respectively 1. CALL TO ORDER The regular meeting of the City of Ukiah Planning Commission was called to order by Chair Whetzel at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. CHAIR WHETZEL PRESIDING. 2. ROLL CALL Roll call was taken with attendance as listed above. 3. PLEDGE OF ALLEGIANCE Everyone recited. 4. APPROVAL OF MINUTES Motion/Second Hilliker/Christensen to approve the Minutes of February 28, 2018, as submitted. Motion carried by the following roll call vote: AYES: Sanders, Watt, Christensen, Hilliker. NOES: None. ABSENT: None. ABSTAIN: Chair Whetzel. 5. APPEAL PROCESS 6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE 9. PLANNING COMMISSIONERS�EPORT The Planning Commission directed the Recording Secretary to prepare a detailed account of their comments at the March 14, 2018 meeting and that these comments be included in the minu�Pa�/I�714-IC�DFI�C�L=�C�PaM1UF��7R1��C�NDK❑ Page 1 of 2 Minutes of the Planning Commission, March 14, 2018, Continued: boards and commissions by the Ukiah City Council does not normally include this level of detail. However, because staff was not present to discuss the action minutes format a summary of CommissioneW�7�RP P Hd1A/�-ICO DI�K�d�" meeting has been � included as Attachment 1. 10. 3/ ❑1 1 ,1 ❑�,5 �❑72 5 C6�❑32 5 7 • Director Schlatter was not in attendance. 11. CONSENT CALENDAR • No items on consent. 12. NEW BUSINESS a. Review and Possible Direction to Staff Regarding Cancellation of Regular Meetings of the Planning Commission. M/S Watt/Sanders to leave the cancellation of future Planning Commission meetings to the discretion of the Chair in his/her check-in with the Community Development Director. Chair Whetzel indicated the Planning Commission is typically informed by Planning staff whether or not there is business to conduct at the next regular meeting such that the Commission can cancel the meeting. 13. UNFINISHED BUSINESS • No items on unfinished business. 14. ADJOURNMENT There being no further business, the meeting adjourned at 6:25 p.m. Cathy Elawadly, Recording Secretary Page 2 of 2 ATTACHMENT 1 SUMMARY OF PLANNING COMMISSIONER COMMENTS March 14, 2018 • Discussion about the possibility of a joint Planning Commission and City Council workshop regarding introduction to the General Plan Update. • Related to Planning Commission review and corresponding recommendations to City Council concerning ordinances and other such policy documents talked about measures that could be taken to effectively expedite the decision making process with the following suggestions: 0 Utilize maps and/or visual information in staff reports and/or Powerpoint presentations that are more dynamically enhanced/of higher resolution for clarity purposes. � Consider conducting a workshop with City Council for ordinances and/or other policy documents. � Emphasized the importance to have clear direction and concise information available to the Commission for review of ordinances or policy documents. 0 Helpful if Ad Hoc committees are involved in the process of overseeing/reviewing projects/documents that written minutes of any meetings be provided as well as for the Ad Hoc committee to provide clear direction and all necessary information so the Planning Commission can make an informed decision/recommendation. 0 Determine whether or not City Council should be the sole body to review ordinances and/or policy documents. � Determine if the Planning Commission is being asked to take action on an ordinance or City policy document, there be a motion from City Council for the Commission to proceed with such an action and provide specific direction so the Commission can review the land use policy component of the document with a subsequent recommendation.