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HomeMy WebLinkAboutNorth Coast Opportunities (NCO) 2017-10-19COU No. 1'116- 133 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this 1 day of 6C f' 2017 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and North Coast Opportunities, Inc., a Nonprofit [sole proprietorship, corporation, partnership, limited partnership, limited liability company, etc.] organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related but not limited to training, policy development, strategic planning, organizing and implementing community focused groups. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2. 2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services within one year from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $30,000. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Std — Pro fSvcsAgreement- November 20, 2008 PAGE 1 OF 7 Attachment B COU No. Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not -to - exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope -of -Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solelyresponsibleforitsactsoromissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulatingsuchactivityshallbesoinformed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Std - Pro(Sv Agreement- November 20, 2005 PAGE 2 OF 7 Attachment B COU No. I l l8- l33 - wl Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. Std – ProtS—Agreement- November 20, 2003 PAGE 3 OF 7 Attachment B COU No. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: General Liability and Automobile Liability Coveraaes a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope -of -protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Std — ProfSvcsAereement- November 20, 2008 PAGE 4 OF 7 1K Attachment B COU No. 1-1 i6- 3. 6- 3. Professional Liability Coverage If written on a claims -made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from ------ to------------- 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB -1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful Std - ProtSv Agreement- November 20, 2003 PAGE 5 OF 7 Attachment B COU No. misconduct or defects in design by the City, or arising from the active negligence of the City. Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub -contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or Std - ProfSvcsAgreement- November 20, 2003 PAGE 6 OF 7 Attachment B COU No. 11 6-133-A\ abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off -set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. Alternatively, this Agreement may be executed and delivered by facsimile or other electronic transmission, and in more than one counterpart, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. When executed using either alternative, the executed agreement shall be deemed an original admissible as evidence in any administrative or judicial proceeding to prove the terms and content of this Agreement. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: Jo44i C'cy + 0?( -2o (- J u n , has CITY OF UKIAH-------------- 413 kt, DEPT. OF COMMUNITY SERVICES-------------- l 300 SEMINARY AVENUE -------------- (J - C n 5 e i UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: _ 02- I$- /E? Date PRINT NAME: - mfr Ey 6c -(-j fi ve D ; re c, -ho, -- IRS IDN Number CITY OF UKIAH BY: • y CITY MANAG R ATTEST J Com, ow'. CITY CL RK Std -Pru tS-Atneemeot- N -ember 20, 2005 PAGE 7 0P 7 Date 3-tz-ia Date North Coast Opportunities, Inc ATTACHMENT B 413 North State Street Ukiah, CA 95482 707-462-1954 PURPOSE This Scope of Work (SOW) describes the work to be completed by Miles Gordon through a contract between North Coast Opportunities (NCO) and the City of Ukiah. The primary contacts for contract purposes will be: Tami Bartolomei, Director of Community Services (or their designees), City of Ukiah and Patty Bruder, Executive Director of NCO (or their designees) for the prioritization of deliverables and identification of policy, projects and desired staff/client/community stakeholder groups. Communication will be done by in-person meetings/phone calls/email with follow-up minutes and emails as needed for clarity Ukiah Neighborhood Resilience Engagement Plan Phase 1 Objectives: Enhance livability of our community by working to create beautiful, safe, and healthy neighborhoods. Expected Outcomes For Neighborhoods: Increased neighborhood self -identification as a social, political, and geographic entity within the City. Neighborhood self -identification of their assets, successes, and challenges. Increased intra -neighborhood communication on issues and needs of the neighborhood. Developed neighborhood -based communication and leadership structure (informal and/or formal) for self -organizing. Neighborhood stakeholders are identified and receive leadership training. Neighbors self -organize to create cohesive activities and resolve issues within their abilities. Increased knowledge of, and connections to, appropriate City, NCO, and agency staff for respective needs. For City of Ukiah: Staff from the City of Ukiah, NCO, and other agencies are integrated and trained to assess and support needs of neighborhood groups. Increased staff connections with different and diversified neighborhood members. Increased input for City policy and project development from a diversified base. Increased neighborhood participation in City generated policies, projects, and programs. Increased democratic activity in formal mechanisms of public comment, voting, etc. Neighborhood Definitions: A neighborhood can be defined as a residential, commercial, or mixed use neighborhood. Often these will be historically self -defined by neighbors due to a shared experience or connection to a public asset, i.e.: a park, a school, a thoroughfare, a commercial area, etc.). How neighbors self -define will be a key determinant in organizing neighborhoods. Neighborhood Prioritization: Criteria for City prioritization of neighborhoods. Prioritized neighborhoods - There is limited pro -active neighborhood engagement with the City (primary interactions have been reactions to immediate needs and crises). There is a timely issue affecting, or soon to be affecting, the neighborhood (e.g.: infrastructure project, zoning changes, etc.) Neighborhood members have an existing relationship with the City regarding different issues and both the City and neighborhood would benefit from greater neighborhood input and engagement. Engagement Process and Activities Led by Contractor: 1. (75 hours) Coordinate with City Executive Team and NCO ED and staff to identify and define prioritized neighborhoods, including - a. Known/active stakeholders/leaders in chosen neighborhoods. b. History and current/upcoming issues for the neighborhoods. c. Collect demographic data on neighborhood from relevant sources (UUSD, City Depts., County and other Agencies). 2. Define and map the most appropriate and manageable geographic parameters of each neighborhood for organizational units, as well as potential public and private meeting spaces that are easily accessible to neighbors. 3. (95 hours) Canvas and meet with neighborhood members and existing stakeholders to - a. Assess level of current active leaders' credibility (when they are known) in neighborhood when appropriate to determine appropriate reliance on them or not. b. Conduct an initial short survey of visions, successes, and challenges on a broad spectrum of issues for the neighborhood. c. Announce upcoming neighborhood meeting/s. 4. (100 hours) Organize and facilitate initial neighborhood meeting to build social cohesion, identify visions, successes, and challenges of neighborhood, and identify informal leaders. City staff are invited to participate in meeting planning and be observers only at this stage. a. Group introductions (name, where they live, how long in neighborhood, a story of a good or positive moment or memory in the neighborhood) and contact information. b. Facilitate group discussion and identification of visions, successes, and challenges. e. Determine which issues can be resolved internally, which require City/Agency assistance, or a combination of both. d. Prioritize issues to work on first (if time allows, or save for next meeting). e. Organize a Neighborhood Team with neighbors who volunteer to be initial liaisons for organizing calls, etc. 5. (50) Meet with City and/or appropriate agency staff to develop a facilitation plan for next community meeting to develop work/action plans with neighborhood for addressing prioritized issues. 6. (50) Organize the Neighborhood Team with neighborhood leaders to develop a facilitation plan for the next community meeting to develop work/action plans for addressing prioritized issues. 7. Create agenda and re -canvass with neighborhood members for next meeting invite. 8. (125 hours) Facilitate a follow-up neighborhood meeting (if issues already prioritized). a. Begin with group introductions, re -introductions similar to first meeting. b. Review prior meeting (s) for new attendees. Ask for additions to areas of visions, successes, and challenges from new members. c. Contractor is lead facilitator for members of the neighborhood to share prioritized issues - either amongst self for intra -neighborhood issues or with City/Agency staff for areas that need support. d. City/Agency staff share history, resources, processes, etc. related to prioritized issues. e. Facilitate action plan development with neighborhood members and staff to create specific responsibilities and timelines for participants. 9. Contractor follows up with the specified members of neighborhood and staff with action plan responsibilities to assess their needs for assistance and next steps. 10. (25 hours) Develop, organize and facilitate neighborhood leadership trainings as needed for conflict resolution, advocacy, organizing events and work parties, etc. 11. (25 hours) Develop, organize and facilitate staff community engagement trainings as needed for community based assessments, community meeting facilitation, action planning, etc. 12. Expand and repeat process per issue and neighborhood. Benchmarks: January -March 2018 Identify and define parameters of two neighborhoods and appropriate meeting spaces. Coordinate with City Executive Team and NCO ED and staff to identify baseline historical relationships and resources of prioritized neighborhoods. Canvass and survey two neighborhoods with a minimum of sixty households per neighborhood surveyed. Organize and facilitate initial neighborhood meetings in two neighborhoods. Prioritize issues for two neighborhoods. April -June 2018 Develop Action Plans with specific responsibilities and timelines for two neighborhoods. Develop and organize one neighborhood leadership training on a topic to be identified by neighborhood with ten participants per training. Evaluate with City and NCO staff project progress and adaptation as needed. Develop and organize one staff community engagement training on a topic to be identified by staff and Executive Teams. July -September 2018 Two neighborhoods successfully implement their actions plans internally and/or with City/Agency staff support. Evaluation process with City/NCO to determine successes and needs for adaptation. Compensation/Term: Term: One year Compensation: $55/hour with a maximum annual contract of $30,000. Invoices will be paid by the City of Ukiah to NCO quarterly for work completed by Miles Gordon. The contract will be renewable and re -negotiable upon agreement of all three parties. NCOAS-9 OP ID: D6 CERTIFICATE OF LIABILITY INSURANCE DATE / 15/20Y802115/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: - UelOre rTbllJ. eri _ InterWest Insurance Serv., LLC PHONE FAX License #OB01094 c . EMI:530-895-1010 WE. Not: 530-895-1313 AI P.O. Box 8110 ADORESS: dha a lwins.com Chico, CA 95927-8110 - - - Chia Arenchild INSURERS AFFORDING COVERAGE NAIC INSURED North Coast Opportunities, Inc INSURER O: 413 N State Street INSURERC: Ukiah, CA 95482 INSURER D INSURER E: INSURER F: nCarrCrnA'M Ku l"DCD. REVISION NUMBER: VVVGr\MULJ va.., .. vr,.. ..v........ .. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ A SMPOLICY POLICY ILT R TYPE OF INSURANCE 9 POLICY NUMBER MMIDDIYYYY MMIDDIYYY LIMITS LTR A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1_,000,00 PREMIS •S Eaoear encs DAM7= TO REN s 600,00 A CLAIMS -MADE 1 ^ 1 OCCUR Liquor Liability X 201702840NP0 20170264ONPO 08/30/2017 06/30/2017 08130/2018 06/3012018X MED EXP (An oneperson) S 20,000 PERSONAL 6 ADV INJURY $ 1,000,00 GkMI AGGREGATE LIMIT APPLIES PER X POLICY L1 JECT 1-1 LOC GENERAL AGGREGATE $ _ 3,000,00 03,000000PRODUCIs • COMP/OP AGG S 3,000,00 LIQ. Llab S 1,000,00 OTHER AUTOMOBILE LIABILITY rOIdBINED 1 LIMIT f BODILY INJURY (Per porson) s ANY AUTO BODILY INJURY (Per accident) SALLOWNEDSCHEDULED AUTOS AUTOS CD HIRED AUTOS AUTOS Par S UMBRELLA LIAa OCCUR EACII OCCURRENCE t AGGREGATE SEXCESSUADCLAIMS -MADE DED I I RETENTIONS S WORKERS COMPENSATION LRI 1STATUTEE1 E.L EACI I ACCIDENT $ AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETORIPARTNFRIEXECU NVC E.L. DISEASE • FA EMPLOYE SOFFICERIMEMBEREXCLUDED? Q Mandatory In NH) NIA E.L. DISEASE • POLICY LIMIT SIIeadoc, under HIPTI F hnlnw rCRIPTION Or OPERATIONS I LOCATIONS I VLHK LEB (ACORD 101, Addlllooel Remer e Schedule, may be attached It mon Ipaoa le Ipulred) City of Ukiah as Additional Insured respects Liability only for Insured's normal work when required by written contract, permit or agreement as stated in the attached policy forms. i City of Ukiah Dopt, of Community Services 300 Seminary Ave. Ukiah, CA 95482 SHOULD ANY OF THE ASOVE DESCRI13CO POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORKSO REPRISENTATNS C' C._ Tsos-XUT AcvTcu .vrcrlrnnl tura, IAD FIV flub rnvwr..u. ACORD 25 (2014101) Tho ACORD name and logo aro rogistored marks of ACORD NONPROFITS INSURANCE ALLIANCE OF CALIFORNIA A Head for Insurance. A Heart for Nonprof/ts. POLICY NUMBER: 2017-02640 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION II — WHO Is AN INSURED is amended to Include any public entity as an additional Insured for whom you are performing operations when you have agreed In a written contract or written agreement that such public entity be added as an additional Insurod(s) on your policy, but only with respect to liability for "bodily Injury", property damage" or "personal and advertising Injury" caused, In whole or in part, by: 1. Your negligent acts or omissions; or 2. The negligent acts or omissions of those acting on your behalf; In the performance of your ongoing operations. No such public entity is an additional insured for liability arising out of the "products -completed operations hazard" or for liability arising out of the sole negligence of that public entity. B. Wittl respect to the Insurance afforded to these additional insurod(s), the following additional exclusions appN. This Insurance does not apply to "bodily Injury" or "property damage' occurring aftor: 1. All work, Including materials, parts or equipment furnished In connection with such work, on the project (other than service, maintenance or ropairs) to be performed by or on bohalf of the additional Insurod(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which Injury or damage arises has been put to Its Intended use by any person or orgonization other than another contractor or subcontractor engaged In performing operations for a principal as a part of the same project. C. The following Is added to SECTION III — LIMITS OF INSURANCE: The Ymils of Insurance applicable to the additional Insured(s) are those speciflod In tho written contract between you and the additional Insurod(s), or the limits available under this policy, whichever are less, These limits aro part of and not In addition to the Mmlts of Insurance under this policy. D. With respect to the Insurance provided to the additional Insured(s), Condition 4, Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS Is replaced by the following: 4. Other Insurance a. Primary Insurance This Insurance Is primary If you have agreed In a written contract or written agreement: 1) That this Insurance be prlmury. If other Insurance Is also primary, we, will share with all thut other Insuronea nR described In o. below; or 2) Tho covorugo afforded by this Insurance, Is primary and non-contrlbulory with the additional Insurod(s)'own Insurance. NIAC•E01 02 17 Pogo 1 of 2 Paragraphs (1) and (2) do not apply to other Insurance to which the additional insureds) has been added as an additional Insured or to other insurance described In paragraph b. below. b. Excess Insurance This Insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for your work"; b) That is fire, lightning, or explosion Insurance for premises rented to you or temporarily occupied by you with permission of the owner; c) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE. e) Any other Insurance available to an additional insureds) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional Insured(s) has boon added as an additional Insured by that other Insurance. 1) When this insurance Is excess, we will have no duty under Coverages A or B to defend the additional Insured(s) against any *suit* If any other Insurer has a duty to defend the additional insureds) against that "suit". If no other Insurer defends, we will undertake to do so, but we will be entitled to the additional Insured(s)' rights against all those other Insurers. 2) When this insurance Is excess over other Insurance, we will pay only our share of the amount of the loss, If any, that exceeds the sum of: a) The total amount that all such other Insurance would pay for the loss In the absence of this Insurance; and b) The total of all deductible and self -Insured amounts under all that other Insurance. 3) We will share the remaining loss, If any, with any other Insurance that is not described In this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown In the Doclaratlons of this Coverage Part. c. Methods of Sharing If all of the other Insurance available to the additional Insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each Insurer contributes equal amounts until It has paid Its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other Insurance available to the additional Insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each Insurer's share Is based on the ratio of Its applicable limit of Insurance to the total applicable Umits of Insurance of all Insurers. NIAC-E81 02 17 Page 2 of 2 CITY OF UKIAH RISK MANAGEMENT 300 Seminary Avenue, Ukiah, CA 95482-5400 707 463-6287 FAX 707 463-6204 — Risk Management WORKERS' COMPENSATION DECLARATION I have and will maintain a certificate of consent to self -insure for workers' compensation as provided for by Section 3700 of the Labor Code, for the performance of the work for the City of Ukiah, its officers, officials employees and volunteers. I have and will maintain a certificate showing current workers' compensation insurance, as required by Section 3700 of the Labor Code, for the performance of the work for the City of Ukiah, its officers, officials, employees and volunteers. I certify that in the performance of the work for the City of Ukiah, its officers, officials, employees and volunteers, I shall not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions and provide the City of Ukiah with a Certificate of Insurance. In addition, if at any time during the performance of the work for the City, I hire an employee from a temporary agency, I will immediately notify and provide the City with a current workers' compensation certificate from said temporary agency. I plan to hire employees using a temporary agency. The name of the agency is I have attached a copy of the temporary agency's workers compensation certificate. If at any time during the performance of the work for the City, I decide to use some other temporary agency, I will immediately notify the City's Risk Management Division, and provide the corresponding workers compensation certificate. Signatuf6 9 a Print NaMe Date Company Name ` 03 k S. -WL Job Company Address i Y to _ (,(, 1, C9S-fS2- Estimated time -frame of job. WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000), IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3700 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES. C1tyof Ukiah Agenda Item No.: 13a MEETING DATE/TIME: 10/18/2017 PEAK ITEM NO: COU -174-2017 AGENDA SUMMARY REPORT SUBJECT: Authorize the City Manager to Negotiate and Execute a Contract for Professional Services Between the City of Ukiah and North Coast Opportunities for Community Services Related Program Development. DEPARTMENT: Community Services PREPARED BY: Tami Bartolomei ATTACHMENTS: Attachment A - Standard Professional Services Agreement - NCO Attachment B - Scope of Work for NCO / City of Ukiah Summary: North Coast Opportunities (NCO) has a long history in both Lake and Mendocino Counties for building partnerships and programs that benefit communities. It is because of NCO's long standing success of building partnerships and programs City staff is asking Council to consider authorizing the City Manager to negotiate and execute a professional services contract between the City of Ukiah and NCO. Background: NCO is the Community Action Agency that serves Lake and Mendocino Counties, as well as parts of Humboldt, Sonoma.. Del Norte. and Solano Counties. NCO was established in 1968 as part of President Johnson's War on Poverty, with a mission of assisting low-income and disadvantaged people to become self-reliant. NCO provides a safety net of emergency assistance, employment, and training services for low-income individuals and families. RECOMMENDED ACTION: Council authorize the City Managerto negotiate and execute a contract for professional services in the amount of $30,000 between the City of Ukiah and North Coast Opportunities to more effi ciently address community needs and develop strategies/programs that create community engagement. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: $30,000-#10022810 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Maya Simerson, Project and Grant Administrator Approved: S e San -5i916 -mo, City Manager CC Approved /D - 19 - ?011 Agreement No.* C -6L - No 171 X -1 3 5 Resolution No. Ordinance No. Other Please vinte Agreement No. in upper right comer of aareement when drafted -Thank vnu O