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Home My WebLink About03142018 - packet CITY OF UKIAH PLANNING COMMISSION AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 14, 2018 6:00 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES a. The Minutes of February 28, 2018 5. APPEAL PROCESS All determinations of the Planning Commission regarding major discretionary planning permits are final unless a written appeal, stating the reasons for the appeal, is filed with the City Clerk within ten (10) days of the date the decision was made. An interested party may appeal only if he or she appeared and stated his or her position during the hearing on the decision from which the appeal is taken. 6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS The Planning Commission welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments. 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE 9. PLANNING COMMISSIONERS REPORT 10. C,5C❑725C6[� �3257� 11. CONSENT CALENDAR 12. NEW BUSINESS a. Discussion and Possible Direction to Staff Regarding Cancellation of Regular Meetings of the Planning Commission. 13. UNFINISHED BUSINESS 14. ADJOURNMENT ADA ACCOMODATION: If you plan on attending the public hearing and need a special accommodation because of a sensory or mobility impairment/disability, or have a need for an interpreter, please call Cathy Elawadly at the City of Ukiah at (707)463-6752 to arrange for those accommodations to be made. Page 1 of 1 CITY OF UKIAH PLANNING COMMISSION MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 28, 2018 6:00 p.m. COMMISSIONERS PRESENT COMMISSIONERS ABSENT Laura Christensen, Acting Chair Mike Whetzel, Chair Christopher Watt Linda Sanders Mark Hilliker STAFF PRESENT OTHERS PRESENT Craig Schlatter, Community Development Listed below, Respectively Director Julie Price, Project Planner Cathy Elawadly, Recording Secretary 1. CALL TO ORDER The regular meeting of the City of Ukiah Planning Commission was called to order by Acting Chair Christensen at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. ACTING CHAIR CHRISTENSEN PRESIDING. 2. ROLL CALL Roll call was taken with attendance as listed above. Community Development Director, Craig Schlatter: • Related to the Procedures for the Conduct of the Ukiah Planning Commission Meetings talked about the rules concerning the presiding officer when this person is absent. 3. PLEDGE OF ALLEGIANCE Everyone recited. 4. APPROVAL OF MINUTES a. The Minutes of February 14, 2018 Motion/Second Watt/Sanders to approve the Minutes of February 14, 2018, as submitted. Motion carried by the following roll call vote: AYES: Commissioners Sanders, Watt, Hilliker, and Acting Chair Christensen. NOES: None. ABSENT: Chair Whetzel. ABSTAIN: None. 5. APPEAL PROCESS 6. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS Page 1 of 3 Minutes of the Planning Commission, February 28, 2018, Continued: 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE 9. PLANNING COMMISSIONERS�tEPORT 10. 3/ ❑11 ,1 ❑�,5 �&725[��❑3257 Community Development Director Craig Schlatter: • Gave an update on the Planning Commission stipend policy and subsequent procedures. • Further discussed the Planning Commission procedures/rules for conducting meetings relevant to the correct protocol and selection of the presiding officer when the Chair of the Commission is absent. • C LFl9�VRl�2 ❑ 192FMN��C�I�PQFi❑ Commission agenda packet is being eliminated such that the Commission can access/review the agenda packet from the City�IILFLDC�vebsite. • Discussed the concept/intent of action minutes. • Provided an update on upcoming proposed planning projects. 11. CONSENT CALENDAR 12. NEW BUSINESS a. Request for Review and Recommendation on a Site Development Permit and Use Permit to allow for the construction of a Wireless Communication Facility including a 60+ foot tall monopole at 923 Mazzoni Street. APN 002-040-48. File No.: 3145-UP/SDP-PC. Presenter: Community Development Director Craig Schlatter: • Introduced the proposed project. Presenter: Project Planner Julie Price: • Gave a staff report and Powerpoint presentation. PUBLIC HEAR/NG OPENED: 6:38 p.m. Presenter: Allan Potter, Applicant, Wireless Site Technology and authorized agent for US Cellular. PUBLIC HEARING CLOSED: 6:46 p.m. Planning Commission added the following Special Condition of Approval #30: [��Q�QJ C�I-�L1�inal the applicant shall provide to the Building Official a statement from a Radio Frequency Engineer that the Project as constructed complies with the maximum permissible RF exposure as indicated in the MPE Compliance Checklist provided by the applicant and da�PoIQ�❑�❑�❑� M/S Watt/Hilliker to approve a Site Development Permit and Use Permit to allow for the construction of a Wireless Communication Facility including a 60+ foot tall monopole at 923 Mazzoni Street with the project draft Findings in attachment 7 of the staff report and draft Conditions of Approval in attachment 8 of the staff report and with the addition of Special Condition of Approval #30, as noted above. AYES: Commissioners Sanders, Watt, Hilliker, and Acting Chair Christensen. NOES: None. ABSENT: Chair Whetzel. ABSTAIN: None. Page 2 of 3 Minutes of the Planning Commission, February 28, 2018, Continued: b. Request for Review and Recommendation on a Use Permit and Site Development Permit to allow for the construction of a 31-unit, three story multi-family senior housing development at the northeast corner of S. Oak Street and W. Gobbi Street. APN 003-301-54. File No.: 3248-UP/SDP-PC. Presenter: Community Development Director Craig Schlatter: • Introduced the proposed project. Presenter: Project Planner Julie Price: • Gave a staff report and Powerpoint presentation. PUBLIC HEARING OPENED: 7:27 p.m. Presenters: Cameron Johnson, AMG & Associates, LLC, project applicant/representative and Kevin Jennings, Ukiah Valley Fire Authority, Fire Marshall. PUBLIC HEARING CLOSED: 7:38 p.m. Planning Commission revised Draft Condition of Approval #2 as follows: [�l9:YtC�i�IRI�DC�I�H�Po�J�lIA�S�L1�PQ� �'RFi��I�-I❑ parking lot for the purpose of screening from the adjoining parcel. The planting strip shall be included in the Final Landscaping Plan and prior to building permit issuance, shall be reviewed by the Police Department in consideration of recommendations provided by the Police Department described in Condition 16. Plant selection shall comply with Section 9087(D) of 1�PQH[�NDK[D XC�FlSD�7 F�iCDC1C��l�(�HCCC��(C�-IG�C��I�I LC�(7J DC1C��/FD6LC�J[�� M/S Sanders/Watt to approve a Use Permit and Site Development Permit to allow for the construction of a 31-unit, three story multi-family senior housing development at the northeast corner of S. Oak Street and W. Gobbi Street with the project draft Findings in attachment 3 of the staff report and draft Conditions of Approval in attachment 4 of the staff report and with the revision to Condition #2, as noted above. AYES: Commissioners Sanders, Watt, Hilliker, and Acting Chair Christensen. NOES: None. ABSENT: Chair Whetzel. ABSTAIN: None. 13. UNFINISHED BUSINESS 14. ADJOURNMENT There being no further business, the meeting adjourned at 8:42 p.m. Cathy Elawadly, Recording Secretary Page 3 of 3 ITEM NO.: 12a MEETING DATE: March 14, 2018 City of Ukiah C'ONIMUNI'1'Y llEV�LOPML-N'1' 30U tiEM1NA12�AV�NUE ll�YARi:rvL�NT UK1AH,C;A 9;482 AGENDA SUMMARY REPORT Subject: Discussion and Possible Direction to Staff Regarding Cancellation of Regular Meetings of the Planning Commission Background: The Rules of Conduct, adopted November 8, 2017, do not currently outline a procedure for cancellation of regular meetings, other than in Section 10- which states that"motions shall be used to express decisions of the Planning Commission on routine questions or matters of temporary importance, or to give instructions to the staff." Discussion: Planning Commissioners have expressed a desire for Staff to cancel meetings where no new business is scheduled. Staff recommends Planning Commissioners discuss and possibly give direction to Staff regarding a new procedure by which regular meetings of the Planning Commission can be cancelled. Recommended Action(s): Discuss and Provide Direction to Staff Regarding Cancellation of Regular Meetings of the Planning Commission Alternative Commission Option(s): N/A Citizens advised: N/A Requested by: Craig Schlatter, Community Development Director Prepared by: Craig Schlatter, Community Development Director Coordinated with: N/A Attachments: None