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2017-12-20 Packet
City of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber ♦300 Seminary Avenue+Ukiah, CA 95482 December 20, 2017 - 6:00 PM 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Oath of Office Ceremony and Introduction of new Police employees: Officer Daniel Pardini, Officer Bryson Walker, Dispatcher Brianne Nelson, and Sergeant Andy Phillips Recommended Action: Receive oath of office presentation and introduction of new employees None 3.b. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System Recommended Action: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. Attachment 1- UVSD Litigation Update Box Files location Attachment 2- UVSD Litigation Update Box File#26 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Approval of the November 15, 2017, Regular Meeting Minutes Recommended Action: Approve the Minutes of November 15, 2017, a Regular Meeting, as submitted. Attachment 1- Minutes of December 6, 2017 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by court. The City has adopted Section 1094.6 of the California Code of Civil Procedu re,which generally Iimits to ninety days (90) the time within which the decision of the City Boards and Agencies maybe judicially challenged. Page 1 of 6 7 CONSENT CALENDAR The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items maybe removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered atthe completion of all other items on the agenda.The motion bythe City Council on the Consent Calendarwill approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of November 2017 Recommended Action: Approve the Report of Disbursements for the month of November 2017. Attachment 1- November 2017 Summary of Disbursements Attachment 2-Account Codes for reference Attachment 3- Object Codes for reference Attachment 4- November 2017 Disbursement Detail 7.b. Possible Adoption of the Proposed Cannabis Cultivation Ordinance Recommended Action: Staff requests that the Council adopt the proposed Cannabis Cultivation Ordinance. Attachment 1- Cannabis Cultivation Ord INTRODUCED 7.C. Report and Possible Adoption of An Updated Resolution Regarding Annual Mobilehome Park Rent Stabilization Administration Fees Recommended Action: Adopt the Resolution to amend and update the arbitration and administrative costs; and direct staff to charge the mobilehome park stabilization account annually to cover arbitration and administrative costs, and only invoice the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. Attachment 1- Ordinance 1126 Attachment 2- Resolution 2012-17 Attachment 3- Revenue-Expenditure History Attachment 4- MHP Cost Assessment Attachment 5- Civil Code Section 798-17 Attachment 6- Draft Resolution (redline and clean) 7.d. Review of 2018 Legislative Platform for Local, State and Federal Legislative Matters and Adoption of Resolution Adopting New Guidelines for 2018 Calendar Year Recommended Action: Receive report and adopt the proposed Resolution that includes the 2018 Legislative Platform providing overall guidance that allows the Mayor and/or the City Manager, or their designee, to send letters of support or opposition to the League and the legislature to protect or advocate for legislation to better our community. Attachment 1-ASR Legislative Platform 2017/2018 Attachment 2- Legislative Platform - Resolution for 2018 Attachment 3- Legislation Platform, Exhibit A 7.e. Award Professional Services Agreement in the Amount of $268,338 to GHD Inc. to Prepare Bid Documents for the Northwestern Pacific Rail Trail Project Phase 2, Specification No. 17-12 and Approve Budget Amendment Recommended Action: Award professional services agreement to GHD in the amount of $268,338 to prepare the bid documents for the Northwestern Pacific Rail Trail Phase 2 project Page 2 of 6 and approve budget amendment Attachment 1- GHD Proposal 7.f. Approve Partial Retention Release for Contract 1516187 with Siri Grading & Paving for Specification 15-17 Grace Hudson Museum Landscape Improvements Project Recommended Action: Approve partial retention release for Contract 1516187 with Sid Grading & Paving for Specification 15-17 Grace Hudson Museum Landscape Improvements Project. None 7.9. Approve Contract Amendment with Ukiah Waste Solutions for Biosolids Removal at the Waste Water Treatment Plant Recommended Action: Approve contract amendment with Ukiah Waste Solutions for Biosolids Removal at the Waste Water Treatment Plant. Attachment 1- Contract 1516143- Biosolid Removal Attachment 2- Draft Amendment 1 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes inputfrom the audience. Ifthere is a matter of business on the agenda thatyou are interested in,you mayaddress the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda,you maydo so atthis time. In order for everyone to be heard,please limit your comments to three (3)minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PM) 11.a. Continuation of Consideration of Proposal to Adjust Solid Waste Rates; Continue the Public Hearing on the Proposed Adjusted Rates; Adoption of Resolutions Establishing Adjusted Rates; Approval of Corresponding Amendments to the Agreements for Curbside Collection and Ukiah Transfer Station Operations; and Authorize the Implementation of an Income Qualified Senior Assistance Program for Curbside Service. Recommended Action: Consideration of proposal to adjust solid waste rates, continuation of a public hearing on the proposed adjusted rates, adoption of resolutions establishing adjusted rates, approve the corresponding amendments to the agreements for Curbside Collection and Ukiah Transfer Station Operations and authorize the implementation of an income qualified senior assistance program for curbside service. Attachment 1- Resolution Adopting Transfer Station Tipping Fees Attachment 2- Resolution Adopting Solid Waste Collection Rates Attachment 3- Income Statement Analysis 12-20-17 Attachment 4a- Collection Agreement 121417- CLEAN Attachment 4b- Exhibit B to_UWS_Waste_Collection Contract.121317.v2.clean 002 Attachment 4c- Exhibit C UWS 2018 Final Exhibit C Dec 14, 2017 Attachment 4d -Wood Green Exhibit D Attachment 4e - Exhibit E- UWS Rate Schedule 2018 Page 3 of 6 Attachment 5-Addendum Two to TSA Attachment 6- Red line copies of Collection Agreement and Exhibit B 11.b. Discussion and Possible Introduction of the Cannabis Related Business Ordinance Recommended Action: Staff and the Cannabis Ad Hoc ask that the City Council conduct a public hearing and consider introducing the Cannabis Related Business Ordinance by title only. Attachment 1- Cannabis Business Ordinance Version 1- CLEAN Attachment 2- Cannabis Business Ordinance Version 1- REDLINE Attachment 3 Cannabis Business Ordinance Version 2 CLEAN Attachment 4- Cannabis Business Ordinance Version 2- REDLINE Attachment 5 Cannabis Business Ordinance Comparison Table.pdf 11.c. Public Hearing to Consider Adoption of a Resolution Adopting Fees for Newly Established Planning Permits and Services and an Increased Minimum Fee for Building Permits Recommended Action: Staff recommends adoption of a Resolution establishing new Community Development Department fees associated with cannabis related business use permit renewals and recorded subdivision map modifications and increasing the minimum fee for a building permit. Attachment 1- Community Development Dept. New and Amended Fees Attachment 2- Community Development Dept. Fee Resolution and Schedule Attachment 3- Community Development Dept. Fees Analysis 12 UNFINISHED BUSINESS 12.a. Presentation on the Potential Refunding of the 2006 Wastewater Revenue Bonds and Consideration of a Corresponding Ad Hoc Committee Recommended Action: Receive presentation and information on refunding the City's 2006 wastewater revenue bonds and appoint an ad hoc committee to work with City staff and the Ukiah Valley Sanitation District on details of the issue. Attachment 1- Ukiah 2018 WW Refunding- Presentation to Council and District 171212 Final Attachment 2- Ukiah Letter Re Litigation Impact Weist 12-11-17 Attachment 3- Moody's Credit Opinon 1-17-17 Attachment 4- Moody's Credit Rating Scale 13 NEW BUSINESS 13.a. Consideration of a Restructuring Proposal for the Community Development Department and Corresponding Budget Amendment Recommended Action: Approve Community Development Department restructuring proposal and corresponding budget amendment. Attachment 1-Associate Planner- Housing Job Description Attachment 2- Building Inspector Job Description Attachment 3- Community Development Technician Job Description 13.b. Presentation of the City of Ukiah Budget Story Recommended Action: Receive Presentation Page 4 of 6 Attachment 1- City of Ukiah Budget Story 2018 13.c. Receive Presentation on OpenGov Performance Measures and Stories and Efforts to Enhance Community Engagement in City's Finances; and Authorize the City Manager to Negotiate and Execute an Amended Agreement with OpenGov and Approve the Corresponding Budget Amendment. Recommended Action: Council to receive a presentation and authorize the City Manager to negotiate and execute an amended agreement with OpenGov and approve the corresponding budget amendment. Attachment 1- City of Ukiah Agreement 13.d. Discussion and Appointments Regarding 2018 Council Assignments, and Consideration of Disbandment and Modification to City Council Committees and Ad Hocs Recommended Action: 1) Discuss Mayor's recommended assignments, making any possible appointments or re-assignments; 2) Consider the possible continuation, disbandment, and addition of City Council ad hoc committees; and 3) Direct the City Clerk to finalize and attach the 2018 Council Assignments and Ad Hoc Committee List to the December 20, 2017 Minutes. Attachment 1- 2018 Council Assignments List- DRAFT 14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 14.a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) Recommended Action: Confer in Closed Session None 14.b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) Recommended Action: Confer in Closed Session None 14.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session Page 5 of 6 Agenda Item No.: 3a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-240-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Oath of Office Ceremony and Introduction of new Police employees: Officer Daniel Pardini, Officer Bryson Walker, Dispatcher Brianne Nelson, and Sergeant Andy Phillips DEPARTMENT: Police PREPARED BY: Chris Dewey ATTACHMENTS: None Summary: The Ukiah Police Department will be conducting an oath of office ceremony and introducing new Police employees/promotions, Officer Daniel Pardini, Officer Bryson Walker, Dispatcher Brianne Nelson and Sergeant Andy Phillips to the Ukiah City Council and Ukiah community. Background: It is our honor to introduce Daniel Pardini, Bryson Walker, and Brianne Nelson as our department's newest employees and Andy Phillips who is receiving a promotion. Officers Pardini and Walker are filling vacant patrol officer positions. Dispatcher Nelson is filling a vacant dispatch position and Sergeant Phillips is being promoted to replace Sergeant Sam Marsh who is retiring. Discussion: Officer Daniel Pardini RECOMMENDED ACTION: Receive oath of office presentation and introduction of new employees BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sage Sangiacomo, City Manager Approved: 1 S e Sang! omo, City Manager Daniel Pardini and his family relocated to the Redwood Valley area in 2014. Daniel is a licensed General Contractor and worked in construction before becoming an Ukiah Police Officer. Daniel was initially hired by the department in the spring of 2017, and has been attending the Santa Rosa Training Center Law Enforcement Academy. Tragically, Daniel, his wife and their four children lost their home in the Redwood Complex fire. Officer Bryson Walker Bryson Walker is a graduate of Ukiah High School and lifelong resident. Before becoming a police officer, Bryson worked in the private industry in sales and was hired in the spring of 2017, and has been attending the Santa Rosa Training Center Law Enforcement Academy. Bryson's wife, Shannon is also an employee of the City working in the finance department. Dispatcher Brianne Nelson Brianne is a graduate of Willits High School, and Sonoma State University where she holds a BA in Spanish and a Master of Arts degree in Education. Since 2004, Brianne has been employed as a Dispatcher for the Sonoma County Sheriff's Office. Brianne is also a certified Dispatch training instructor teaching new and in-service dispatchers. Sergeant Andy Phillips Andy Phillips is a life-long resident of Mendocino County. Andy Phillips graduated from Ukiah High School, worked for the Mendocino County Sheriff's Office for seven years, and for private industry in sales for twelve years before beginning a career with the Ukiah Police Department in 2008. In 2013 Andy Phillips was assigned as a department Field Training Officer, and promoted to Detective in 2014. Andy lives in Ukiah with his wife and family. Andy has received three Community Service awards during his career with the Ukiah Police Department, and has served as both an Acting Patrol Sergeant and Acting Detective Sergeant. Andy has on numerous occasions been recognized by the Mendocino County District Attorney for his investigative skills as a Detective. 2 2 There are no Attachments to this Agenda Item. 3 Agenda Item No.: 3b MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-218-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System DEPARTMENT: Administration PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1- UVSD Litigation Update Box Files location Attachment 2- UVSD Litigation Update Box File#26 Summary: Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer system. The City of Ukiah continues to request that the District consider a change in process outside of litigation to resolve the dispute and restore a working relationship, recognizing there is simply too much at stake for the ratepayers, system operations, and the community. Background: Chronological History of Recent Correspondence and Activity: In September 2013, the Ukiah Valley Sanitation District (UVSD) filed a claim for damages with the City, and one month later filed its lawsuit. In its lawsuit, the District seeks damages for alleged breaches of the various agreements between the City and the District related to the operation of the sanitary sewer system, starting with the original 1955 agreement. RECOMMENDED ACTION: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: S e Sang! omo, City Manager The lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers and the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached is the letter that was sent on September 14, 2016, by the City Council to the District Board, formally requesting that the District drop the lawsuit with terms that would allow the District to refile if agreement cannot be reached (UVSD Litigation Update Box File #1), as well as an informational piece that details the background/impacts (UVSD Litigation Update Box File #2). On September 21, 2016, the City Council received a presentation (UVSD Litigation Update Box File#3) from staff that explained the relationship between the two agencies and provided responses to some of the most frequently asked questions about this matter to better inform the public about the consequences of the litigation. This information along with a video link to the September 21st presentation/discussion are accessible at http://www.cityofukiah.com/projects/uvsd-vs-cou/. The UVSD submitted a letter dated September 20, 2016, (UVSD Litigation Update Box File#4) which inaccurately asserts that the City's request is for the District to drop the lawsuit until after the recycled water project funding is received. In fact, the City's request is for the District to dismiss its lawsuit and that the City and District devote their time, money and resources to solving the costly issues confronting the sewer system and improving their working relationship. The City's goal is to eliminate the lawsuit altogether. The City has offered to include terms that would allow the District to refile the lawsuit if the parties fail to reach agreement, but the City never suggested that the District would simply refile the lawsuit once State funding was obtained. Also, the City never suggested that dismissing the lawsuit is all that would be necessary to obtain State funding. In addition to dismissal of the lawsuit, there would have to be an agreement between the City and the District regarding the recycled water project that would satisfy the State Water Resources Control Board. At the conclusion of the September 21st discussion, the Council directed the City Manager to contact the UVSD District Manager to explore possible alternatives. The City Manager attempted to contact the District Manager by email, but due to a reported medical leave, Mr. McMichael was not available to provide a timely/detailed response. On October 5th, the City Attorney received an email correspondence from Duncan James (Attorney representing the District) responding to the City Manager's email to Mr. McMichael. Mr. James indicated in the email that the District had accepted the City's request to meet and formed a committee consisting of Frank McMichael, District Manager; Jim Ronco, Board Chair; Bob Page, Board Member; and legal counsel. The City Manager issued a supplemental memo to the City Council for the October 5th City Council meeting regarding this email exchange and included a recommendation to Council for the formation of a City Council ad hoc committee to meet with the District (UVSD Litigation Update Box File #5). At the City Council meeting, Mr. Doug Losak with the Law Offices of Duncan James delivered and read aloud a letter containing some additional allegations, but in the end, agreed to meet with the City. The City Council formed an ad hoc committee consisting of Councilmembers Crane and Doble. The City immediately made efforts to schedule the first meeting between the District's committee and the City's ad hoc. At the October 19, 2016, meeting, the City Council discussed the latest correspondence from the District including the District's request to hold the ad hoc meetings in private and require the City to consent to a confidentiality agreement. The City Manager provided the Council with the correspondence to date from the District regarding the confidentiality condition (UVSD Litigation Update Box File #6) for consideration. At the time of the meeting, the District had not provided a draft of the proposed confidentiality agreement. By consensus, the City Council continued to object to private meetings that do not provide the public with the opportunity to be informed. However, the City Council did direct the ad hoc to meet with the District's ad hoc to discuss the process for such meetings and report back to the City Council at its regular meeting on November 2, 2016. Prior to the ad hoc meeting, the City Attorney received a letter from Duncan James' Office regarding the District's request for a confidentiality agreement for the ad hoc meetings along with a draft of the agreement (UVSD Litigation Update Box File #7). The City Attorney issued a response (UVSD Litigation Update Box File 2 2 #8) indicating that such agreement would need to be discussed at the first joint ad hoc meeting and ultimately considered by the City Council. In addition, the City Council received correspondence from the District Manager related to the recycled water project dated October 21st (UVSD Litigation Update Box File#9). Most of the questions referenced in the letter had already been either answered or provided to the District. Nonetheless, City staff welcomed the dialogue and discussion in a sincere effort to move this critical project forward. Staff provided a response to the District Manager on October 27, 2016 (UVSD Litigation Update Box File #10). On October 28, 2016, the City's ad hoc met with the District's ad hoc. At the meeting, the District presented the City with a take-it-or-leave-it condition imposing confidentiality on the ad hoc discussions. On November 2nd and 4th, the City Council considered the District's confidentiality condition on the ad hoc discussions and approved a letter (UVSD Litigation Update Box File #11) that confirmed agreement to the condition if the District Board would agree to either stay further proceedings in the lawsuit or dismiss the lawsuit without prejudice. The City's proposal, if accepted, would halt the costly litigation fees currently being incurred by both agencies, but would not preclude the District from terminating the stay or refiling the lawsuit if the District wasn't satisfied with the discussions/negotiations. The District issued a response to the City's proposal on November 8, 2016 (UVSD Litigation Update Box File #12) that continues to impose a confidentiality condition on the joint ad hoc meetings. The District further stated "the lawsuit needs to otherwise remain in motion" except to provide a limitation on any discovery requests for a period of 4 weeks. It's important to note that the District's legal team has predominately utilized the Public Information Act (PRA) rather than formal discovery to obtain information. Because the City of Ukiah is a public agency, the District's attorneys have used the PRA process to obtain information, which does not require the District to justify its requests by showing how they are relevant to the issues in the case. In a typical lawsuit, the discovery process is used to obtain documents and is overseen and controlled by the court to prevent burdensome or oppressive requests. The City continues to expense a tremendous amount of staff resources responding to the District's PRA requests for information dating back to 1955. To date, the District has submitted over 41 requests (with multiple parts) under the PRA process. The City has diligently been responding to the requests for the past 12 months. Suspension of the formal discovery process will not prevent the continued practice by the District nor will it limit the escalating litigation expenses during this proposed period. With regard to the recycled water project, the City received additional correspondence from the District Manager indicating the need for more information (UVSD Litigation Update Box File #13). However, the correspondence did not identify any specific questions or information that had not otherwise been provided. The City Manager issued a response on November 15th (UVSD Litigation Update Box File #14) and included a BOX link to all relevant information on the recycled water project (https://cityofukiah.box.com/v/uvsdpointsofinterest). Most, if not all, of the information and/or documents have already been provided to the District. Furthermore, the City Manager requested a determination from the District regarding its position on the project and offered to provide any other information and/or presentations that would be necessary for a determination. On November 16th, the City Council instructed the City Attorney to contact the lawyers for the Ukiah Valley Sanitation District to work out the details for mediating the outstanding disputes including selecting a mediator. Furthermore, and as a first step in the mediation, the City Council requested the District to provide a detailed written response and any counter proposals to the City's written proposal that was submitted to the District in March 2014, during the original mediation between the City and the District. On November 17th, the City Attorney sent correspondence to the UVSD's lawyer to initiate mediation as directed (UVSD Litigation Update Box File #15). As of the publication of the report for the December 7th City Council meeting, the District had not responded. Additional correspondence between the City and District had also been exchanged related to the recycled water 3 3 project (UVSD Litigation Update Box File #16 & #17). Despite continued attempts to engage and provide the District with information, the District had yet to conclude that the recycled water project is the superior alternative of disposing treated wastewater. In an effort to bring this item to a conclusion, the City Manager proposed in a December 1st correspondence to the District Manager a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the project. As of the publication of the report for the December 7th City Council meeting, the District had not responded. Related to the Fiscal Year 16/17 Budget, the District has not yet identified the District's timeline for their previously identified budget review process that reportedly extends through various staff, committee and District Board stages before a final joint meeting with the City can be scheduled. The previously approved continuing resolution for the budget was scheduled to expire on December 31, 2016. The City had made inquiries as to the District's progress and anticipated review timeline (UVSD Litigation Update Box File #18). Staff recognized some level of District review was underway given recent engagement (since November 11th) on the budget, but the District Manager had not provided a timeline for completion of their review and/or indicated readiness for a joint budget meeting. As of the publication of the report for the December 7th City Council meeting, the District had not responded. At the December 7th City Council meeting, the Council adopted a resolution to secure funding for the construction of the recycled water system using water revenues as an alternate to the City's wastewater revenues. While this was a less desirable option for securing project funding, it was considered a better alternative to losing the project funds altogether. The Ukiah Valley Sanitation District's lawsuit remains the only impediment to securing project funding with the wastewater revenues, given the City must be able to demonstrate to the State an unconstrained revenue source to guarantee repayment of the loan funds. City staff reported that they were vetting the details of the water revenue alternative with the State Water Resources Control Board. The UVSD continued to be unresponsive to the City Manager's proposal for a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the recycled water project. Related to the Fiscal Year 16/17 Budget, the City Council and the District Board approved a continuing budget resolution at their respective meetings on December 7th and December 27th. The City's continuing resolution was set to expire on January 18, 2017, unless otherwise extended. The City requested a joint meeting with the District Board prior to the expiration of the resolution. While the District had taken action to extend the continuing resolution beyond December 31, 2016, it had yet to identify a timeline for the completion of its budget review or response to the City's request for a joint meeting. At the January 4, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. It was further reported that the City received a notice from the District Chair related to communication in the absence of the District Manager due to an extended medical leave (UVSD Litigation Update Box File #19). At the January 18, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. Development of the City's wastewater operating budget is a joint process between the City and the Ukiah Valley Sanitation District (UVSD). The process had been delayed significantly despite efforts by the City to move it forward expeditiously. In the interim, the City had been operating its wastewater enterprise on a continuing resolution, carrying forward the adopted appropriations from Fiscal Year 2015-16. At its meeting of December 7, 2016, the City Council determined that continuing to do so impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward with its consideration and potential adoption at its regularly scheduled meeting on January 18, 4 4 2017. The City notified UVSD of its intentions and again called on it to schedule a meeting with the City Council to complete the budget review process. As of the January 18th City Council meeting, the UVSD continued to be unresponsive to the requests to meet. As such, the City Council unilaterally considered and approved the FY 16-17 Wastewater Budget (UVSD Litigation Update Box File #20). At the February 1, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed with a location and mediator agreed to, but a date not finalized. Furthermore, the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the February 15, 2017, City Council meeting, the City Attorney reported that a date (May 11th) had been finalized for the first session of mediation. In addition, the City had accepted the District's conditions that the mediation be subject to a confidentiality agreement in addition to the Evidence Code mediation privilege and to conduct the mediation in Santa Rosa using a mediator from the Judicial Arbitration and Mediation Service (JAMS). The City Manager also reported the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the March 1, 2017, City Council Meeting, the City Manager reported that the District remains nonresponsive to the requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the March 15, 2017, City Council Meeting, the City Manager reported the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. The City Manager also reported that District Manager McMichael had responded to the City's request for a staff meeting to prepare the bid package to rebid the installation of the barscreen at the Wastewater Treatment Plant as previously directed by the City Council and District Board. The barscreen meeting took place on the morning of March 15th. At the April 5, 2017, City Council Meeting, the City Manager reported that the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the District's March 16, 2017 Board meeting, the City Manager reiterated the City's request for the joint meeting during public comment on non-agenda items. In addition, the City continues to be available and responsive to budget and billing inquiries from Mr. Dickerson and public information requests from the District's legal counsel, although none have been received in the past two weeks. At the April 19, 2017, City Council Meeting, the City Manager reported that the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. In addition, the City has provided the District with a timeline for the City's proposed FY 17-18 Budget process and has sought input on how/when the District would prefer to coordinate the development and joint review of next year's FY 17-18 wastewater budget (UVSD Litigation Update Box File #21). At the May 3, 2017, City Council Meeting, the City Manager reported that the UVSD continues to be nonresponsive to the City's ongoing requests for a joint meeting on the FY 16-17 Budget and recycled water project. In addition, the District has been nonresponsive to the City's request to engage in the development and joint review of the FY 17-18 wastewater budget. Furthermore, it was reported that the District was unwilling to provide details related to the maintenance of customer billing accounts as demonstrated by the District's refusal to share refund calculations and methodology related to a sizable refund reportedly authorized by the District at their January 19, 2017, board meeting. Given the District's uncooperative approach regarding account information through customary administrative communication, the City was forced to seek the information through a Public Records Act (PRA) request. Since the May 3rd meeting, the District has provided a response to the PRA request which is currently being reviewed by City staff. At the May 17, 2017, City Council Meeting, the City Manager reported that mediation regarding the litigation resumed on May 11, 2017, and continues with the efforts remaining confidential due to the rules established for 5 5 the meetings. In addition, the District remains nonresponsive to the City's ongoing request for a joint meeting on the FY 16-17 budget and recycled water project. The District also continues to be nonresponsive to the City's numerous requests for engagement in the development and joint review of the FY 17-18 wastewater budget. Correspondence has been sent to the District detailing the budget development schedule and budget related items on the City Council's agenda, inclusive of the following dates: • March 13-17: Budget Training in Munis • March 20-31: First-round budget meetings • March 31: Deadline for personnel requests for budget • Friday April 7: Budget entry due. Budget will be locked to departments to allow for further processing and analysis by Finance • April 17-28: Second-round budget meetings • Wednesday, May 17: Budget 101 with Council • May 19: Comment period on budget document closes • June 7: First budget hearing and workshop with Council • June 14: Final budget hearing with Council and adoption (tentative) At the June 7, 2017, City Council Meeting, the City Manager reported the District continues to be nonresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. The City Attorney also reported that the mediation process is ongoing. At the June 21, 2017, City Council Meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. In addition, Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. At the July 5, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. Given the continued lack of response from the District, the City Council, at its meeting of June 21, 2017, approved the Fiscal Year 17-18 budget inclusive of the budget for wastewater. The City continues to seek cooperation from the District, but delaying approval of the budget impedes the City's ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD. In addition, the District had not yet considered the barscreen installation bid which requires joint approval. Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. The City Manager also reported the second mediation date is scheduled for July 14, 2017. Furthermore, UVSD Director Marshall has contacted the City requesting a tour be scheduled for the District's new interim manager. The City is responding to coordinate the request. At the July 19, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. In addition, a tour of the Wastewater Treatment Plant was given to the new District Manager and UVSD Board Member Marshall. Mediation meetings continue, but no public reports are available. The candidate filing period for 3 of the 5 District Board seats for the November 7th Election is open from July 17 6 6 -August 11. At the August 2nd, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. City representatives attended the UVSD Board Meeting on July 20, 2017, and again requested cooperation from the District. Regarding the barscreen rebid, the City Manager reported: On June 21st, the City Council approved the award of contract to Fort Bragg Electric for the installation of a barscreen at the Wastewater Treatment Plant. The award was contingent upon the District taking corresponding action of which they were informed. Due to an extended delay and no response from the UVSD, the City requested an extension of the expiring bid from the contractor to afford the District additional time to take action. The District approved the contract at its July 20, 2017, Board Meeting and the project will proceed. Regarding the litigation Impact, the City Manager reported: Staff completed an updated estimate of legal related expenses associated with the Ukiah Valley Sanitation District. Estimates demonstrated that the Ukiah Valley Sanitation District is closing in on $4 million dollars of legal related expenses with over $3.3 million directly paid to the Law Offices of Duncan James (UVSD Litigation Update Box File#22). In defense of the District's legal actions, the City has expended approximately$814,000. On a cost per account base evaluation, this equates to $1,225.55 per District customer account and $207.39 per City customer account. At the August 16, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. However, discussions related to mediation continue. Furthermore, City representatives continue to attend the UVSD Board Meetings in an effort to seek an improved working relationship. At the September 6, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. With regard to mediation, representatives of the City of Ukiah and the Ukiah Valley Sanitation District continue to have meetings, but because of the confidential nature of mediations, the parties cannot reveal any further information. On the administrative front, the City Manager and Joe Tait, the new District Manager had a meeting on August 24, 2017. While the meeting was an initial meet and greet, both Mr. Tait and the City Manager expressed a desire to improve the working relationship between the two agencies. Earlier in the week, Mr. Tait also met with engineering staff to review operational processes and procedures. During this reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. At the September 20, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. During the previous reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. Over the course of the two weeks leading up to the City Council meeting on September 20th, the District made 7 7 a number of false claims related to their draw on District funds in an effort to justify their continued legal action against the City. The press release that fully describes this issue is included in the Litigation Files as UVSD Litigation Update Box File #23. Mediation continues, but the litigation activities are escalating as the March 2018 trial date nears. The high cost of litigation could be avoided if the District were to agree to focus on mediation efforts and put a hold on the trial. The City's Director of Finance gave an updated presentation on the impacts of the District's litigation (UVSD Litigation Update Box File #24). The City Council had previously requested the District put a hold on litigation activities over a year ago and the District opposed the request. The City Council issued a new request on September 21, 2017 (UVSD Litigation Update Box File#25) in hopes the parties could agree to focus efforts on resolution and stay the litigation activities in an effort to avoid the high costs a trial. At the October 4, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,126,971 in legal fees, with $3,426,487 paid directly to the Law Offices of Duncan James. Litigation activities were reported to be escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. As of that meeting, the District had not responded to the most recent request from the City Council to put the litigation on hold. In addition, the paid advertisements from the District continued through this period across multiple media platforms with a continued attempt on justifying their litigation. At the October 18, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. Litigation activities continue and are quickly escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. The City had previously made this request and issued a new request following the conclusion of the last City Council meeting (UVSD Litigation Update Box Filet#25). Unfortunately, mediation efforts are significantly being displaced by the litigation. To date, the District has not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation. At a special meeting on October 11, 2017, the Ukiah Valley Sanitation District voted in favor of contract amendments to their contract for legal services with Law Office of Duncan James. In addition, the Board voted to change their regular meeting time to the 3rd Wednesdays of the month at 6pm which is in direct conflict with the regular City Council meetings. The District continues to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contain false, partial and manipulated information. The City's Finance Director again reported on the impacts litigation has on the refinancing of the wastewater treatment plant bonds. A current review by Director Buffalo demonstrates that refinancing would not be feasible given the litigation in that the rates would not be advantageous due to a diminished rating. In addition, it would be difficult to secure insurance and underwriting given the risk to investors created by the District's litigation efforts. At the November 1, 2017, City Council meeting, the City Manager again reported that the District continues to 8 8 be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. The City of Ukiah continues to contend that the lawsuit is unnecessary, and is seeking cooperation with the District to settle the dispute outside of litigation. As of the end of September 2017, the Ukiah Valley Sanitation District had spent nearly$4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. During this period, litigation activities continued and escalated as the trial date nears with a number of depositions completed and scheduled. Mediation efforts were significantly being displaced by the litigation. The District had not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation (UVSD Litigation Update Box File#25). The District continued to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contained false, partial and manipulated information. At the November 15, 2017, City Council meeting, the City Attorney reported that there was a case management conference at which the court continued the trial date from March 29th to June 22nd while the City and District continue to be engaged in on-going settlement negotiations. The court ordered a mandatory settlement conference to occur not later than January 5th, and continued the case management conference to January 8th, to report to the court on the status. At the December 6, 2017, City Council meeting, the City staff reported on the then current cost of the litigation ((UVSD Litigation Update Box File/Attachment#26) and efforts to refinance the 2006 Wastewater Bonds. As of the end of November 2017, the Ukiah Valley Sanitation District had spent nearly$4,691,748 in legal fees, with $3,883,170 paid directly to the Law Offices of Duncan James. The City's total cost for defense was $1,102,822. On a cost-per-utility customer account evaluation, this equates to $1,464 per District customer account and $281 per City customer account. Staff also reported the three newly elected UVSD Board Members officially took their seats on December 1. Discussion:At the December 20, 2017, City Council meeting, Staff will provide the latest status report on Ukiah Valley Sanitation District's litigation against the City of Ukiah related to the operation of the sanitary sewer system. The Council may elect to discuss the matter further and, if desired, provide direction to Staff and/or consider any related action(s). Note: A detailed presentation on refinancing efforts related to the 2006 Wastewater Bonds will be discussed at this meeting under the corresponding agenda item. As part of this agenda item, the Council does not intend to consult with legal counsel regarding the litigation itself and does not intend to waive evidentiary privileges for attorney-client communication or attorney work product. 9 9 UVSD Litigation Update Box Files located at: https://cityofukiah.box.com/v/UVSDIitigationUpdates 10 UVSD Litigation Attachment#26 UVSD Litigation Costs City of Ukiah as of November 30,2017 Summary of Litigation Defense Costs Row Labels Sum of Amount as of November 30,2017 Legal(2013-Present) $ 4,691,747.82 ARBITRATION&MEDIA 1,980.00 Inception through 06/30/16 $ 318,092.92 (1) BRELJE&RACE CONSUL 16,542.50 DANIEL CROWLEY 338,029.44 Since 711116 Boutin Jones,Inc. 40,569.36 DUNCAN JAMES LAW OFC 3,883,169.77 David Rapport 126,383.51 HOLDER WILLIAM 25,144.00 Geary,Shea,O'Donnell 617,775.90 JAMS INC 10,900.00 SARGEANT KIMBALL 43,405.03 S/T 784,728.77 SHARP JOHN 110,825.23 SQUAR MILNER 160,795.50 DANIEL CROWLEY 79,646.35 Total City litigation defense costs $1,102,821.69 (a) SQUAR MILNER 21,310.00 Grand Total $ 4,691,747.82 Total UVSD litigation costs $4,691,747.82 (b) Total City and UVSD litigation costs $5,794,569.51 (c) Analysis UVSD accounts: Overlap 1,423 44.41%of total UVSD rate payers Non-overlap 1,781 55.59%of total UVSD rate payers Total 3,204 (d) City accounts 3,923 (e) Total accounts 7,127 (f) Total cost per each account $ 813.04 (c)/(y) Cost per City account $ 281.12 (a)/(e) Cost per UVSD account $ 1,464.34 (b)/(d) (1)From the summary prepared by D.Rapport. 11 Agenda Item No.: 5a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-148-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Approval of the November 15, 2017, Regular Meeting Minutes DEPARTMENT: Clerk/Admin PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1- Minutes of December 6, 2017 Summary: Council will consider approving the Minutes of December 6, 2017, a Regular Meeting. Background: N/A Discussion: N/A RECOMMENDED ACTION: Approve the Minutes of November 15, 2017, a Regular Meeting, as submitted. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk Approved: S e Sang! omo, City Manager ATTACHMENT 1 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 15, 2017 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE ----- Ukiah City Council met at a Regular Meeting on December 6, 2017, having been legally noticed on December 1, 2017. Mayor Brown called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Stephen G. Scalmanini, Douglas F. Crane, Maureen Mulheren, Kevin Doble, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR BROWN PRESIDING. The Pledge of Allegiance was led by Lori Martin, Community Service Representative (CSR) Ill. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Appointment of New Mayor and Vice Mayor, and Council Reorganization. Presenter: Kristine Lawler, City Clerk. Motion/Second: Crane/Scalmanini to nominate and appoint Kevin Doble as Mayor and Maureen Mulheren as Vice Mayor for 2018. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. OUTGOING MAYOR BROWN PASSED THE GAVEL TO INCOMING MAYOR DOBLE. THE COUNCIL THEN ROTATED TO THEIR NEW SEATING ARRANGEMENTS ON THE DAIS. MAYOR DOBLE RESIDING. b. Presentation of Employee Recognition Awards. Presenters: Sage Sangiacomo, City Manager; Sean White, Water Resources Director; Chris Dewey, Police Chief; and Jake Burgess, Recreation Supervisor. Awards presented.OF c. Introduction of New Employee— Tyler Anliker, Buyer, Finance Department - Purchasing. Presenter: Mary Horger, Purchasing Supervisor. Public Comment: Tyler Anliker, Buyer. Introduction received. d. Presentation of 2017 City of Ukiah Leadership Academy Graduates. Presenters: Sage Sangiacomo, City Manager and Shannon Riley, Deputy City Manager. Presentation received and certificates presented to graduates. 2 Page 1 of 6 City Council Minutes for December 6, 2017, Continued: 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Linda Anderson. 4. PETITIONS AND COMMUNICATIONS Kristine Lawler, City Clerk, read the names of additional protest letters received for Agenda Item 11 a. (Note: additional protest letters not read out were received subsequent to this agenda item) 11. PUBLIC HEARINGS (6:15 PM) a. Consideration of Proposal to Adjust Solid Waste Rates, Hold a Public Hearing on the Proposed Adjusted Rates, and Adoption of Resolutions Establishing Adjusted Rates. Presenters: Tim Eriksen, Public Works Director and Dan Buffalo, Director of Finance. A PowerPoint presentation was given. PUBLIC HEARING OPENED AT 7:12 P.M. Public Comment: Linda Bailey, Barry Vogel, Peter Good, Deborah Edelman, Jim Morgan, Sharon Thomas, Joel Kohen, Glenda Anderson, Leslie Dammuller, Tony Ford, Dennis Crane, Robin Sunbeam, Lois Cook, Shawn Mycho, Patty Black, Chuck Williams, and Phil Baldwin. PUBLIC HEARING CLOSED AT 8:10 P.M. NL A& Consultant Comment: Emmett Jones, Management Advisory Services Consultant. Motion/Second: Crane/Brown to continue this hearing to the December 20, 2017 meeting, with the following direction to staff: "MM& % • Review of CPI index to determine what other cities are using the index and whether it is appropriate to put a cap on the index; • Insure that the website contains written answers to questions regarding the access rate; • Provide information regarding the continuance of this item on social media, a press release, and on the website; and to provide contact information for additional questions that the public may have; • Expand the educational outreach plan to include a report to council; • Provide information to Council and the public of what enforcement is currently in place, explore alternatives, and provide exact amount of enforcement numbers; • Provide an analysis of the cost difference between a 20 and 32 gallon cans; • Explain the use/non-use of the10 gallon can in the staff report; • Move forward with the low income senior subsidy program to come forward as a separate agenda item including a budget amendment; and • Bring back an amended contract with the hauler. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 9:40— 9:50 P.M. Note: the following three items were continued to December 20, 2017, with one motion by Council. c. Public Hearing to Consider Adoption a Resolution Amending the Fee Schedule for the Planning and Building Divisions of the Community Development Department, Including Renewal of Cannabis Related Business Use Permits, Recorded Subdivision Map 3 Modifications, and a Minimum Building Permit Fee Page 2of6 City Council Minutes for December 6, 2017, Continued: 13. NEW BUSINESS a. Consideration of a Restructuring Proposal for the Community Development Department and Corresponding Budget Amendment. b. Presentation of the City of Ukiah Budget Story. Motion/Second: Crane/Scalmanini to continue Items 11c, 13a, and 13b to December 20, 2017. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS - Continued e. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Presenters: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; and Sean White, Water Resources Director. Report was received. 5. APPROVAL OF MINUTES a. Approval of the November 15, 2017, Regular Meeting Minutes. Motion/Second: Mulheren/Crane to approve Minutes of November 15, 2017, a regular meeting, as submitted. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Notification of Purchase of Professional Services (COU No. 1718-128)from Crawford &Associates for On-Call Planning Services in the Amount of Up To $20,000— Community Development. b. Report of Acquisition of Professional Services (COU No. 1718-158) from Alpha Analytical Laboratories, Inc. in the Amount of$34,887.80, for Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah Landfill — Public Works. c. Award the Purchase (PO No. 45101) of a New 2018 Altec Model AT40-G Telescopic Articulating Aerial Device with an Insulated Boom Truck to Altec Industries, Inc., Dixon, California in the Amount of$168,965.00 (EUD) — Electric Utility. d. Approve the Purchase (PO No. 45145) of a New Cat 242D Skid Steer Loader from Peterson CAT in the Amount of$62,269.96 —Public Works. e. Notification of Contract (COU No. 1617-119-A1)with NHA Advisors, LLC for Financial Advisory Services in the Amount of$19,500 — Finance. f. Consideration of the Viability of Energy Storage for the Electric Utility and Target Setting for Electric Energy Storage Systems as per AB2514, and Adopt Corresponding Resolution (2017- 55) (EUD) — Electric Utility. g. City Council to Consider Authorizing the City Manager to Sign Applicant's Agent Resolution (non-city resolution) for Non-State Agencies with the Governor's Office of Emergency Services — Community Services. 4 Page 3 of 6 City Council Minutes for December 6, 2017, Continued: h. Approve the Purchase (PO No. 45141) of a New Toro Groundsmaster 4010-D Wide Area Mower from Turf Star, Inc. in the Amount of $84,902.50, and Approve Corresponding Budget Amendment— Community Services. Motion/Second: Crane/Brown to approve Consent Calendar Items 7a-h, as submitted. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 9. COUNCIL REPORTS Presenters: Councilmember Brown and Vice Mayor Mulheren. 10. CITY MANAGER/CITY CLERK REPORTS Presenter: Sage Sangiacomo, City Manager. 11. PUBLIC HEARINGS - Continued b. Continued Public Hearing and Possible Adoption of a Resolution to Establish the Gobbi Street Underground District No. 3. Gobbi Street from Orchard Avenue to State Street Including Sections of Main Street, Marshall Street and Leslie Street, Its Boundaries and Proposed Schedule (EUD) Presenters: Mel Grandi, Electric Utility Director and Diann Lucchetti, Administrative Secretary. A PowerPoint presentation was g7ven PUBLIC HEARING OPENED AT .M. No public comment was received PUBLIC HEARING CLOSED AT 10:14 P.M. Motion/Second: Crane/Scalmanini to adopt Resolution (2017-56) establishing Gobbi Street Underground District No. 3, and approve boundaries and proposed timeline. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. d. Consideration and Possible Introduction for Cannabis Related Business Zoning Ordinance Presenters: Kevin Thompson, Principal Planner and Darcy Vaughn, Assistant City Attorney. A PowerPoint presentation was given. PUBLIC HEARING OPENED AT 10:24 P.M. (Mayor Doble said 10:20 p.m. into the recorded record; however, the clock read 10:24 p.m.) Public Comment: Dr. Werra and Chris Watt. PUBLIC HEARING CLOSED AT 10:30 P.M. Motion by Councilmember Scalmanini, seconded by Councilmember Crane to go with the Planning Commission's Version 2. The maker and the second agreed to amend the motion to include in the Ordinance an allowance for Microbusinesses (defined as being limited to 5,000 square feet of cultivation) and Retail to operate 5 Page 4 of 6 City Council Minutes for December 6, 2017. Continued: in C1 and the downtown zoning districts with a Major Use Permit. PUBLIC HEARING RE-OPENED AT 11:04 P.M. Public Comment: Chris Watt. PUBLIC HEARING CLOSED AT 11:06 P.M. Vice Mayor Mulheren made a friendly amendment to the motion, to which the maker and second agreed, to include Cannabis Testing Laboratories allowed to operate in the C1 and the downtown zoning districts subject to a Major Use Permit. Motion/Second: Scalmanini/Crane to go with the Planning Commission's Version 2 with above stated amendments, and continue the hearing to December 20, 2017. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. Council Consensus directs staff to only bring the amended version back to Council. 12. UNFINISHED BUSINESS a. Discussion and Possible Introduction of the Proposed Cannabis Cultivation Ordinance. Presenter: Darcy Vaughn, Assistant City Attorney. A PowerPoint presentation was given 44hah� Motion/Second: Brown/Dobie to go with Version 2. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. . Motion/Second: Brown/Dobie to introduce ordinance by title only. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. C& AdIVARM, To Kristine Lawler, City Clerk, read the following title into the record: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING PERSONAL AND COMMERCIAL CANNABIS CULTIVATION. Motion/Second: Brown/Dobie to introduce the Cannabis Cultivation Ordinance. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS - Continued c. Approval of the Agreement for Bond and Disclosure Counsel Services and Corresponding Budget Amendment Presenter: Dan Buffalo, Director of Finance. Motion/Second: Crane/Brown to approve and authorize the City Manager to negotiate and execute an agreement (COU No. 1718-159) with The Weist Law Firm for bond and disclosure counsel services related to the refunding of the City-issued 2006 wastewater revenue bond issue. Motion carried by the following roll call votes: AYES: Brown, Scalmanini, Crane, Mulheren, and Doble. NOES: None. ABSENT: None. ABSTAIN: None. 6 Page 5 of 6 City Council Minutes for December 6. 2017. Continued: b. Receive Presentation and Provide Direction Regarding the City of Ukiah's Sewer Lateral Policy Council Consensus to continue this item to a future meeting. CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 11:25 P.M. 14. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) c. Conference with Real Property Negotiators; (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment No reportable action was taken. There being no further business, the meeting adjourned at 12:26 p.m. Nik, 1qW Kristine Lawler, City Clerk 7 Page 6 of 6 Agenda Item No.: 7a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-238-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of November 2017 DEPARTMENT: Finance PREPARED BY: Candice Rasmason ATTACHMENTS: Attachment 1- November 2017 Summary of Disbursements Attachment 2-Account Codes for reference Attachment 3- Object Codes for reference Attachment 4- November 2017 Disbursement Detail Summary: Payments made during the month of November 2017 are summarized on the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month. Background:Accounts Payable Check Numbers (City): 3024474-3024547; 3024568-3024652; 3024653-3024810; 3024827-3024865 Accounts Payable Check Numbers (UVFD): 3024548-3024565; 3024566-3024567; 3024811-3024826; 3024866-3024881 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 505476-505508; 505510-505536 Payroll Manual Check Numbers: N/A Void Check Numbers: 3024286; 3024178 RECOMMENDED ACTION: Approve the Report of Disbursements forthe month of November 2017. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: S e Sang! omo, City Manager Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment#1: November 2017 Summary of Disbursements Attachment#2: Account Codes for reference Attachment#3: Object Codes for reference Attachment#4: November 2017 Disbursement Detail 2 2 CITY OF UKIAH Attachment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF NOVEMBER FUNDS: 100 General Fund $252,168.50 700 Sanitary Disposal Site Fund $10,654.03 105 Measure S General Fund $63.05 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 201 Worker's Comp Fund $278,620.48 704 Post Closure Fund-Solid Waste $0.00 202 Liability Fund $175,455.82 720 Golf Fund $409.47 203 Garage Fund $5,340.64 730 Confernence Center Fund $5,163.17 204 Purchasing Fund $9,706.96 750 Visit Ukiah $0.00 205 Billing&Collections Fund $25,878.89 777 Airport Fund $24,190.82 206 Public Safety Dispatch Fund $4,892.01 778 Airport Capital Improvement Fund 207 Payroll Posting Fund $241,971.46 779 Special Aviation Fund 208 Building Maintenance/Corp Yard Fund $14,569.34 800 Electric Fund $715,591.46 209 IT Fund $14,757.42 801 Electric Capital Reserve Fund $17,43025 220 Equipment Reserve Fund 803 Lake Mendocino Bond Reserve 250 Special Revenue Fund $29.16 805 Street Lighting Fund $12,399.48 251 Special Projects Reserve Fund $40,292.03 806 Public Benefits Fund $9,763.90 300 Park Development Fund 820 Water Fund $88,113.69 301 Anton Stadium Fund $0.00 822 Water Capital Improvement Fund $98,241.43 302 Observatory Park Fund 830 Recycled Water Fund $1,940.00 304 Swimming Pool Fund $0.00 305 Riverside Park Fund $0.00 840 City/District Sewer Fund $118,683.69 306 Skate Park Fund $0.00 841 Sewer Contruction Fund 310 Museum Grants 843 Sewer Capital Fund 311 Alex Rorbaugh Recreation Center Fund $3,137.23 900 Special Deposit Trust $11,520.94 312 Downtown Business Improvement Fund 901 General Service(Accts Recv) $1,003.85 313 LMIHF Housing Asset Fund 902 U.S.W.Billing&Collection $20,521.68 314 Winter Special Events $517.20 903 Public Safety-AB 109 $0.00 500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant 501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority 503 2105 Gas Tax Fund 911 Russian River Watershed Association $93,392.32 505 Signalization Fund 940 Sanitation District Special Fund $255.60 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund $101,460.00 960 Community Redevelopment Agency 509 S.T.P.Fund 961 RDA Housing Pass-Through 510 Trans-Traffic Congest Relief Fund $148,029.00 962 Redevelopment Housing Fund 600 Community Development Block Grant 963 Housing Debt 601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass-Through 602 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08-HOME-4688 966 Redevelopment Debt Service $494,83625 604 CDBG Grant 09-STBG-6417 967 Housing Bond Proceeds 605 11-HOME-7654 Fund $0.00 968 Non-Housing Bond Proceeds 606 CDBG Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund 607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund $87,461.69 609 13-CDBG-8940 915 UVFD $34,852T5- 610 City RDA Projects Fund Retainage Withheld $20,907.35 630 Asset Seizure Fund $1,145.79 611 CDBG 16-CDBG-11147 $1,000.00 631 Asset Seizure Fund(Drug/Alcohol) 633 H&S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund $1,250.00 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S 639 Special Revenue-Police $0.00 640 Parking District Fund $864.02 691 Museum Fund $3,475.97 PAYROLL CHECK NUMBERS:505476-505508 TOTAL DEMAND PAYMENTS-A/P CHECKS $3,191,958.19 DIRECT DEPOSIT NUMBERS:84501-84709 TOTAL DEMAND PAYMENTS-WIRES*&EFTs $693.00 PAYROLL PERIOD:10/22/17-11/04/17 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $821,982.75 PAYROLL CHECK NUMBERS:505510-505536 TOTAL PAYROLL EFT's(TAXES,PERS,VENDORS) $524,277.02 DIRECT DEPOSIT NUMBERS:84710-84914 'vendor name(if applicable) PAYROLL PERIOD: 11/05/17-11/18/17 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS:3024286,3024178 TOTAL PAYMENTS $4,538,910.96 MANUAL CHECK NUMBERS: WIRE TRANSFER NUMBERS: CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds. 3 City Manager Director of Finance CITY OF UKIAH Allechment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF NOVEMBER FUNDS: 100 General Fund $252.168.50 700 Sanitary Disposal Site Fund $10,654163 105 Measure S General f=und 563.05 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 201 Workers Comp Fund $278,62048 704 Past Closure Fund-Solid Waste $DAO 202 Lability Fund $175.455.82 720 GDR Fund 5409.47 203 Garage Fund $5,340.64 730 Confemr•.nce Center Fund 55.163,17 204 Purchas'ng Fund $9,706.96 750 Visit Utah $0.00 205 Billing&Collections Fund $25.878.89 777 Airport Fund 524.190.82 206 Pubic Safety Dispatch Fund $4.892.01 778 Airport Capital Improvement Fund 207 Payroh Posting Fund $241,971.46 779 Special Aviation Fund 208 Building Maintenance/Corp Yard Fund $14,569.34 800 Electric Fund $715,59146 209 IT Fund $14,757.42 801 Electric Capital Reserve Fund $17.430.25 220 Equipment Reserve Fund 803 Lake Mendocino Bond Reserve 250 Special Revenue Fund 529.16 805 Street Lighting Fund 512.399.48 251 Special Projects Reserve Fund $40.292.03 810'6 Pubic Benefits Fund $9.763.90 300 Park Development Fund 820 Water Fund 588.113.69 301 Anion Stadium Fund 50.00 822 Water Capital Improvement Fund $98,24$43 302 Observatory Park Fund 830 Recycled Water Fund S1,94000 304 Swimming Pool Fund $0.00 305 Riverside Park Fund SOAo 840 CitylDistricl Sewer Fund $118.683.69 306 Skate Park Fund SO.00 841 Sewer Conlruction Fund 310 Museum Grants 843 Sewer Capital Fund 311 Alex Rorbaugh Recreation Center Fund $3.137.23 900 Special Deposit Trust S11.52094 312 Downtown Business Improvement Fund 901 General Service(Accts Recv) $1.003.85 313 LMIHF Housing Asset Fund 902 U.S.W.Billing&Collection $20.52168 314 Winter Special Events $517.20 903 Pubic Safety-AB 109 fD.30 500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant 501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority 503 2105 Gas Tax Fund 911 Russian River Watershed Association S93.39232 505 Sgnaization Fund 940 Sanitation District Special Fund 5255.60 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund $101.460.00 960 Community Redevelopment Agency 509 S.T,P,Fund 961 RDA Housing Pass-Through 510 Trans-Traffic Congest Relief Fund $148.029.00 962 Redevelopment Housing Fund 600 Community Development Block Grant 963 Housing Debt 601 EDBG 94-333 Revolving Loan 964 ROA Capital Pass-Through 602 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08-HOME4688 966 Redevelopment Debi Service $494.836.25 604 CDBG Grant 09-STBG48417 967 Housing Bond Proceeds 605 11-HOME.7654 Fund $0.00 958 Non-Hoesing Bond Proceeds 606 C08G Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund 607 Prop 84 Grant Fund 8441944 Sewer Capital Projects Fund $87,46169 609 13-CDOG-8940 915 UVFO 534,85215 610 City RDA Projects Fund Retainage Withheld 520.907 35 630 Asset Seizure Fund $1.145.79 611 C08G 16-CDBG-11147 $1.000.30 631 Asset Seizure Fund(DruglAkoholi 633 H&S Education 11489(8}:21(Al 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund $1 250.00 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S 639 Special Revenue-Police S0.00 640 Parking District Fund S864.02 691 Museum Fund $3.475.97 PAYROLL CHECK NUMBERS 505476.505508 TOTAL DEMAND PAYMENTS-A1P CHECKS $3.191,956.19 DIRECT DEPOSIT NUMBERS'84501.84709 TOTAL DEMAND PAYMENTS-WIRES'&EFT's $693.00 PAYROLL PERIOD.10!22117.11!04117 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $821,98275 PAYROLL CHECK NUMBERS:505510-505536 TOTAL PAYROLL EFT's(TAXES PERS VENDORS, $524.27702 DIRECT DEPOSIT NUMBERS 84710.84914 vendor name{4 appscanlel PAYROLLPERIOD 1105-17-111181117 PAYROLL CHECK NUMBERS DIRECT DEPOST NUMBERS.. PAYROLL PERIOD VOID CHECK NUMBERS 3024286 3024178 TOTAL PAYMENTS 54.538.910.96 MANUAL CHECK NUMBERS WIRE TRANSFER NUMBERS CERTIFICATION OF CITY CLERK ? -y This register of Payroll and Demand Payments was duty approved by the City Council on-4 Z. o- 2Q1 i guy CInrk Ir APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE i have exam red th•,RegiSter acid Wdruve"me. I have audited this Register and approve for accuracy �a+�t yiJableds.7- r~i:y 17X Director of Finance Account Code Summary Attachment 2 10000000 General Fund 20526430 Electric Department-Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace- Finance UB 10014000 City Attorney 22020200 FA Replace- Police Operations 10015100 Treasury Management 22021210 FA Replace- Fire Administration 10016100 Human Resources 22022900 FA Replace- Information Technology 10017100 Economic Development 22024100 FA Replace-Garage 10018000 Community Outreach 22024220 FA Replace-Streets 10020217 Animal Control 22024413 FA Replace-Water Distribution Cap 10022100 Parks 22024414 FA Replace-Water Distribution O&M 10022300 Aquatics 22024421 FA Replace-City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP- IT 10022822 Adult Softball 25123100 CIP- Planning 10022824 Co-Ed Volleyball 25124210 CIP- Engineering 10022831 Youth Basketball 25124220 CIP-Streets 10022832 Youth Softball 25124410 CIP-Water 10022840 Day Camp 25124421 CIP-City Wastewater 10022850 Classes&Clinics 25126410 CIP- Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024220 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police-City Attorney 31122870 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering-Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police-CSO 50824210 SB325- Engineering 10520224 Police- Major Crimes Task Force 50824220 SB325-Streets 10521210 Fire Administration 50924210 STP- Engineering 10521312 Fire Volunteer Station 50924220 STP-Streets 20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans-Traffic Project 20324100 Garage Fund 60217441 Grant-CDBG 602 20413500 Purchasing Fund 60317442 Grant- HOME 603 20513300 Billing and Collections 60417441 Grant-CDBG 604 20514000 Billing and Collections-City Attorney 60517442 Grant- HOME 605 4 20524412 Water Department- Meter Readers 60517461 First Time Homebuyer Program Account Code Summary Attachment 2 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB- PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant-CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug&Alcohol Education 82024410 Water 63320210 H&S Asset Seizure Expenditure 82024411 Water- Production O&M 63420250 Fed Asset Seizure Expenditure 82024413 Water- Distribution Capital 63520210 SLESF 82024414 Water- Distribution O&M 63820210 Asset Forfeiture 11470 82024415 Water- Production Capital 64020213 Parking Enforcement 82224413 Water- Distribution Capital 69122700 Museum 84024420 Wastewater 70024500 Landfill 700 84024421 Wastewater City-O&M 70224500 Landfill Closure 84024422 Wastewater City-Capital 70424500 Landfill Post closure 84024425 Wastewater Treatment-O&M 72022400 Golf 84124426 Wastewater Treatment-Capital 73022600 Conference Center 84224420 Wastewater 75017110 Visit Ukiah 84324422 Wastewater City-Capital 77725200 Airport Operations 84424421 Wastewater City Capital -O&M 77817411 FAA Grant 84424422 Wastewater City-Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency 5 Object Code Summary Attachment 3 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST. ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY- PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY &TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT. CONTRCTS - DEFIBRULATOR 54102 SMALL TOOLS 52112 M. S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW- SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE 52130 EDUCATIONAL& MARKETING MATL'S 54122 PW-AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW- CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW- CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW- SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW- COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW- SAFETY 52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES & CONES 52140 LITIGATION EXPENSES 54160 HR -CITY LIABILITY & CONTRACT 52145 DETACH MENT-SEWER-UVSD 54161 HR - BACKGROUND & PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR -ADVERTISING 52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR - INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR - FORMS & OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR - NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR - DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR - EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR - REMIF SAFETY TRNG & SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 55100 TELEPHONE 52510 ADVERTISING & PROMOTION 55200 PG&E 52515 ADVERTISING & PUBLICATION 55210 UTILITIES 52521 LIABILITY INSURANCE PREMIUM 56100 VEHICLE & EQUIPMENT MAINT. & R 52522 LIABILITY INSURANCE DEDUCT 56110 CITY GARAGE - PARTS 52523 BOILER/MACHINERY PREMIUMS 56111 CITY GARAGE - LABOR 52524 PROPERTY INSURANCE 56112 EQUIPMENT PARTS FOR RESALE 6 52525 WORKER'S COMP. EXPENSE 56120 EQUIPMENT MAINTENANCE & REPAIR 56121 R & M RADIO EQUIPMENT 80235 SYSTEM MAINTENANCE 56122 R & M NON-AUTO EMS EQUIPMENT 80236 EMERGENCY/CONTINGENCY 56123 R & M COMPUTERS 90100 LOAN PROCEEDS 56124 MAINT CONTRACT DEFIBULATORS 90101 LOAN PAYMENT RECEIVED 56130 EXTERNAL SERVICES 90301 LOAN REPAYMENT 56210 FUEL& FLUIDS 90410 BOND PROCEEDS 56300 BUILDING MAINT. & REPAIR 56410 EQUIPMENT RENTAL- PRIVATE 56504 FACILITY MAINTENANCE & REPAIR 56600 AIRFIELD MAINTENANCE & REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE &TRAINING 57101 CONF &TRAINING-AQUATICS 57102 CONF &TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS & SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY & EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50%GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 7 80234 1 N F LO W/I N FILTRATION Attachment 4 List of Checks Presented for Approval on 11/2/ 2017 The following list of bills payable was reviewed and approved for payment. signature Invoices Vendor Name # Description Amt ADAMSON 256721 PARTS AS NEEDED $232.25 10020210-56130 EXTERNAL $232.25 POLICE SERVICES PRODUCTS _ Vendor Total: $232.25 ADVANCED 33094 ANNUAL $118.94 10020210-54100 SUPPLIES $118.94 OFFICE SUBSCRIPTION SYSTEMS Vendor Total: $118.94 AFLAC 680184 NOV 17 $7,047.68 20700000-20527 SECTION 125 $7,047.68 CANCERILIFE/ACC INS (CANCER&LIFE) Vendor Total: $7,047.68 AFLAC GROUP A088550000 AUG 2017 AFLAC $515.72 20700000-20538 AFLAC CRITICAL $515.72 INSURANCE CRITICAL CARE /LLNSS POLICY 4090024700 SEPT 17 AFLAC $773.58 20700000-20538 AFLAC CRITICAL $773.58 CRITICAL CARE /LLNSS POLICY Vendor Total: $1,289.30 AIMEE SHIELDS NOV 17 TRANSCRIPTION $1,250.00 63520210-52100 CONTRACTED $1,250.00 SERVICES FOR POL SERVICES Vendor Total: $1,250.00 AT&T 0602219336 LIVESCAN $1,068.74 10020210-55100 TELEPHONE $1,068.74 Vendor Total: $1,068.74 BANNERS& 5065 BANNERS FOR $175.03 90000000-23219 PUMPKINFEST $175.03 SIGNS PUMPKINFEST 2017 Vendor Total: $175.03 BENNIE DV102417 PUMPKINFEST $1,621.50 90000000-23219 PUMPKINFEST $1,621.50 FILLMORE WEIGH-OFF Vendor Total: $1,621.50 CA MUNICIPAL 17-0852 ANNUAL DUES $10,743.00 80026400-57300 MEMBERSHIPS& $10,145.00 UTILITIES ASSOC SUBSCRIPTIONS 82024410-57300 MEMBERSHIPS& $598.00 SUBSCRIPTIONS Vendor Total: $10,743.00 CAD MASTERS 0989-9720 REGISTRATION $521.95 10024210-57100 CONFERENCE& $521.95 TRAINING 8 Vendor Total: $521.95 List of Checks Presented for Approval on 11/2/2017 Invoices Vendor •ice invoice Account Name # Description CAREER TRACK 22818050 REGISTRATION $149.00 20513300-57100 CONFERENCE& $149.00 TRAINING 22818132 REGISTRATION $149.00 20513300-57100 CONFERENCE& $149.00 TRAINING Vendor Total: $298.00 CINDY SAUERS TR 9/27-29/17 TRAVEL $15.00 80026400-57100 CONFERENCE& $15.00 REIMBURSEMENT TRAINING DV101717 REIMBURSEMENT $88.00 80026400-57300 MEMBERSHIPS& $88.00 SUPPLIES SUBSCRIPTIONS Vendor Total: $103.00 CLOVER 0780425102 PROVIDE MISC $9.93 73022600-54100 SUPPLIES $9.93 STORNETTA GOODS AS NEEDED FARMS Vendor Total: $9.93 CODE 57928 CODIFICATION $551.25 10012500-52100 CONTRACTED $551.25 PUBLISHING SERVICES AS PER A SERVICES COMPANY Vendor Total: $551.25 COMCAST 0472 OCT 17 INTERNET SERVICES $161.91 73022600-55100 TELEPHONE $161.91 Vendor Total: $161.91 DAVID DV102717 INSTRUCTOR $841.00 10022850-52100 CONTRACTED $841.00 KORNEGAY SERVICES Vendor Total: $841.00 DELL 10197859549 DELL THUNDERBOLT $320.51 10013400-54330 COMPUTER AND $320.51 MARKETING LP DOCK TECHNOLOGY 10195290856 DELL ULTRASHARP 34 $934.61 10013400-54330 COMPUTER AND $934.61 CURVED ULTR TECHNOLOGY 10195483226 DELL PRECISION $5,591.10 10024210-54330 COMPUTER AND $2,795.56 TOWER 7910 XL X TECHNOLOGY 70024500-54330 COMPUTER AND $1,397.80 TECHNOLOGY 82024410-54330 COMPUTER AND $838.69 TECHNOLOGY 84024420-54330 COMPUTER AND $559.05 TECHNOLOGY Vendor Total: $6,846.22 DIALED IN 1232 ADULT SPORT $787.20 90000000-23252 DISTRICT USE ($0.90) ATHLETICS LEAGUES CHAMPION TAX-LIBRARIES T 90000000-23237 DISTRICT USE ($3.60) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.60) DISTRICT TAX 10022822-54100 SUPPLIES $8.10 9 10022822-54100 SUPPLIES $787.20 Vendor Total: $787.20 List of Checks Presented for Approval on 11/2/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description DIANN TR 9127-29117 TRAVEL $59.60 80026400-57100 CONFERENCE& $59.60 LUCCHETTI REIMBURSEMENT TRAINING Vendor Total: $59.60 EDDIE VEDOLLA DV102617 INSTRUCTOR $245.00 10022850-52100 CONTRACTED $245.00 JR SERVICES Vendor Total: $245.00 EFFICIENCY 1631 ADMIN OF EUD $3,624.61 80626500-52137 PUBLIC $3,624.61 SERVICES PUBLIC BENEFITS P BENEFITS GROUP LLC PROGRAM MGMT 1551 ADMIN OF EUD $3,755.31 80626500-52137 PUBLIC $3,755.31 PUBLIC BENEFITS P BENEFITS PROGRAM MGMT Vendor Total: $7,379.92 ELLIES MUTT 613871 INTERVIEW LUNCH $44.70 10016100-54163 HR-INTERVIEW $44.70 HUT SUPPLIES Vendor Total: $44.70 ENTENMANN- 0130523-IN PD BADGE ORDER $125.08 64020213-54100 SUPPLIES $125.08 ROVIN CO Vendor Total: $125.08 EUREKA 439104 EQUIPMENT $408.50 82024411-56300 BUILDING MAINT. $0.44 OXYGEN CO MAINTENANCE &REPAIR 82024411-56300 BUILDING MAINT. $408.50 &REPAIR 90000000-23252 DISTRICT USE ($0.01) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.03) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.03) DISTRICT TAX 90000000-23013 STATE USE TAX ($0.37) LIABILITY Vendor Total: $408.50 FEDERAL 5-967-96920 SHIPPING SERVICES $260.07 91190100-52100 CONTRACTED $21.15 EXPRESS SERVICES 84024425-56120 EQUIPMENT $11.61 MAINTENANCE& REPAIR 10013400-54101 POSTAGE $25.40 10013400-54101 POSTAGE $25.70 10016100-54101 POSTAGE $31.07 10020210-54101 POSTAGE $16.94 10020210-54101 POSTAGE $18.84 10 10020210-54101 POSTAGE $21.05 List of Checks Presented for Approval on 11/2/2017 Invoices Vendor •ice Invoice Invoice • Allocation Detail Name # Description Amt FEDERAL 5-967-96920 SHIPPING SERVICES $260.07 10020210-54101 POSTAGE $21.20 EXPRESS 10020210-54101 POSTAGE $25.60 80026400-54101 POSTAGE $18.48 80026400-54100 SUPPLIES $10.98 84024425-54100 SUPPLIES $12.05 Vendor Total: $260.07 FORT BRAGG DV102017 SPEC 17-06 BAR $54,507.00 84024425-80230 INFRASTRUCTURE $54,507.00 ELECTRIC SCREEN PROJECT Vendor Total: $54,507.00 FRED PRYOR 22799764 REGISTRATION $149.00 10013400-57100 CONFERENCE& $149.00 SEMINARS TRAINING Vendor Total: $149.00 GCS 16389 PARTS&SUPPLIES AS $114.88 10024220-56130 EXTERNAL $114.88 ENVIRONMENTAL NEEDED SERVICES EQUIP SRVS 16314 PARTS&SUPPLIES AS $120.52 10024220-56130 EXTERNAL $120.52 NEEDED SERVICES 16462 PARTS&SUPPLIES AS $423.24 10024220-56130 EXTERNAL $423.24 NEEDED SERVICES Vendor Total: $658.64 GENERAL NOV 17 SPANISH MTN $50.00 20620231-52100 CONTRACTED $50.00 SERVICES SUBLEASE MO RENT SERVICES AGENCY Vendor Total: $50.00 GRANITE 1267230 MISC ROCK&ROAD $2,830.27 82024414-54100 SUPPLIES $2,830.27 CONSTRUCTION PATCH MATERIA COMPANY 1267241 MISC ROCK&ROAD $315.25 84024421-54100 SUPPLIES $315.25 PATCH MATERIA Vendor Total: $3,145.52 HOME DEPOT 5112417 MISCELLANEOUS $41.22 10022100-59400 BAD DEBT $41.22 CREDIT SUPPLIES AS NEED EXPENSE SERVICES 1160165 MISCELLANEOUS $28.38 82024411-56300 BUILDING MAINT. $28.38 SUPPLIES AS NEED &REPAIR 1025227 MISCELLANEOUS $96.70 82024411-56300 BUILDING MAINT. $96.70 SUPPLIES AS NEED &REPAIR 9041488 MISCELLANEOUS $118.51 84024421-56120 EQUIPMENT $118.51 SUPPLIES AS NEED MAINTENANCE& REPAIR 6030707 MISCELLANEOUS $6.09 82224413-80230 INFRASTRUCTUR $6.09 SUPPLIES AS NEED E 5041267 MISCELLANEOUS $11.40 82224413-80230 INFRASTRUCTUR $11.40 11 SUPPLIES AS NEED E List of Checks Presented for Approval on 11/2/2017 Invoices Vendor . Invoice Account Detail and Allocation Detail Name # Description Amt HOME DEPOT 5031448 MISCELLANEOUS $15.15 82224413-80230 INFRASTRUCTURE $15.15 CREDIT SUPPLIES AS NEED SERVICES 7013142 MISCELLANEOUS $48.21 90000000-23219 PUMPKINFEST $48.21 SUPPLIES AS NEED 6024810 MISCELLANEOUS $49.46 90000000-23219 PUMPKINFEST $49.46 SUPPLIES AS NEED 0025314 MISCELLANEOUS $57.56 90000000-23219 PUMPKINFEST $57.56 SUPPLIES AS NEED 5102807 MISCELLANEOUS $33.50 10022100-54100 SUPPLIES $33.50 SUPPLIES AS NEED 7012005 MISCELLANEOUS $42.21 10022100-54100 SUPPLIES $42.21 SUPPLIES AS NEED 5013245 MISCELLANEOUS $143.52 10022100-54100 SUPPLIES $143.52 SUPPLIES AS NEED 2101734 MISCELLANEOUS $8.58 73022600-54100 SUPPLIES $8.58 SUPPLIES AS NEED 0020958 MISCELLANEOUS $46.56 80026220-54100 SUPPLIES $46.56 SUPPLIES AS NEED Vendor Total: $747.05 INSTITUTE FOR 171959 ANALYZE WATER $365.00 82024411-52100 CONTRACTED $365.00 ENVIROMENTAL SAMPLES SERVICES HEALTH INC Vendor Total: $365.00 JENSEN 18645 SUPPLIES AS NEEDED $237.81 90000000-23252 DISTRICT USE ($0.27) INSTRUMENT CO TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.08) TAX-MEASURE S 90000000-23028 MEASURE Y ($1.08) DISTRICT TAX 90000000-23013 STATE USE TAX ($15.62) LIABILITY 84024425-54100 SUPPLIES $18.05 84024425-54100 SUPPLIES $237.81 Vendor Total: $237.81 JOHN AGUILAR TA 11112- TRAVEL ADVANCE $465.52 82024414-57100 CONFERENCE& $465.52 14/17 TRAINING Vendor Total: $465.52 JOHN'S LOCK& 8202 MISC LOCK& $25.00 10020210-56130 EXTERNAL $25.00 SAFE KEYSERVICES AS NEE SERVICES 8261 MISC LOCK& $30.00 10020210-56130 EXTERNAL $30.00 KEYSERVICES AS NEE SERVICES 12 Vendor Total: $55.00 List of Checks Presented for Approval on 11/2/2017 Invoices Vendor .ice Invoice Invoice AccountDetailName # . . JUDY CHAN NOV 17 RENT FOR PARKS $1,385.00 10022100-52600 RENT $1,385.00 OFFICE Vendor Total: $1,385.00 KEVIN TR 10118- TRAVEL $542.40 10020214-57100 CONFERENCE& $542.40 COUSINEAU 21/17 REIMBURSEMENT TRAINING Vendor Total: $542.40 MARIANNE DV102317 REIMBURSEMENT $50.88 90000000-23219 PUMPKINFEST $50.88 DAVISON SUPPLIES Vendor Total: $50.88 MARIN DV100517 REGISTRATION $900.00 10020210-57100 CONFERENCE& $900.00 CONSULTING TRAINING ASSOCIATION Vendor Total: $900.00 MENDOCINO 10714 DISPOSAL FEES $27.50 84024425-54100 SUPPLIES $27.50 SOLID WASTE MANAGEMENT AUTHORITY Vendor Total: $27.50 MOIRS 141911 MISCELLANEOUS $311.21 82024411-58202 CHEMICALS $311.21 POOL SUPPLIES AS 142155 MISCELLANEOUS $311.21 82024411-58202 CHEMICALS $311.21 POOL SUPPLIES AS 142240 MISCELLANEOUS $311.21 82024411-58202 CHEMICALS $311.21 POOL SUPPLIES AS 142323 MISCELLANEOUS $311.21 82024411-58202 CHEMICALS $311.21 POOL SUPPLIES AS Vendor Total: $1,244.84 MUNI SERVICES 0000042532 LTC DISCOVERY $423.22 10013400-52100 CONTRACTED $423.22 LLC SERVICES 0000039199 BUSINESS LICENSE $558.00 10013400-52100 CONTRACTED $558.00 PROCESSING SERVICES 0000039522 SALES TAX AUDIT $625.00 10013400-52100 CONTRACTED $625.00 REPORTING SERV SERVICES 0000034484 BUSINESS LICENSE $918.00 10013400-52100 CONTRACTED $918.00 PROCESSING SERVICES 0000034707 BUSINESS LICENSE $1,278.00 10013400-52100 CONTRACTED $1,278.00 PROCESSING SERVICES 0000033375 BUSINESS LICENSE $8,838.00 10013400-52100 CONTRACTED $8,838.00 PROCESSING SERVICES Vendor Total: $12,640.22 NANCY SAWYER TA 11/13- TRAVEL ADVANCE $150.00 10020210-57100 CONFERENCE& $150.00 13 14/17 TRAINING Vendor Total: $150.00 List of Checks Presented for Approval on 11/ 2/2017 Invoices Vendor . Detail and Allocation Name # Description Amt NANCY SKELLY DV102517 INSTRUCTOR $576.00 10022850-52100 CONTRACTED $576.00 SERVICES Vendor Total: $576.00 NATIONAL 1089644 WATER SUPPLY, $5,256.23 82000000-12104 INVENTORY- $5,256.23 METER& GROUNDWATER,SEW PURCHASES AUTOMATION Vendor Total: $5,256.23 NATIONAL DV102017 RENEWAL FEE LX $33.00 82024410-57300 MEMBERSHIPS& $16.50 NOTARY LIMBIRD SUBSCRIPTIONS ASSOCIATION 84024420-57300 MEMBERSHIPS& $16.50 SUBSCRIPTIONS Vendor Total: $33.00 NFP NATIONAL OCT 17 OCT 17 NFP $1,108.21 20700000-20523 PIR DEDUCT-LTD $2,579.71 ACCOUNT INSURANCE SERVICES 20700000-20512 REMIF LIFE ($1,775.25) 20700000-20512 REMIF LIFE $33.75 20700000-20512 REMIF LIFE $270.00 NOV 17 NOV 17 NFP $1,151.75 20700000-20523 PIR DEDUCT-LTD $2,618.75 INSURANCE 20700000-20512 REMIF LIFE ($1,775.25) 20700000-20512 REMIF LIFE $34.25 20700000-20512 REMIF LIFE $274.00 Vendor Total: $2,259.96 NOR-CAL 14019 MISC ROCK&ROAD $668.66 10024220-54122 PW- $668.66 RECYCLED PATCH MATERIA AGGREGATE ROCK& BASE AGGREGATES INC Vendor Total: $668.66 ONE TIME PAY DV102417 SEWER LATERAL $2,000.00 84424422-52100 CONTRACTED $2,000.00 VENDOR REIMBURSMENT SERVICES DV101617-3 REFUND COUNCIL $200.00 10000000-46610 COUNCIL $200.00 CHAMBER RENTAL CHAMBER RENTALS 102417-2 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 VENDOR REFUND (CC VENDOR PYTS) DV101617-1 PUMPKINFEST $100.00 90000000-23220 PUMPKINFEST $100.00 VENDOR REFUND (CC VENDOR PMTS) DV102417-1 PUMPKINFEST $175.00 90000000-23220 PUMPKINFEST $175.00 VENDOR REFUND (CC VENDOR PMTS) 14 DV102417-3 PUMPKINFEST $235.00 90000000-23220 PUMPKINFEST $235.00 VENDOR REFUND (CC VENDOR PYTS) List of Checks Presented for Approval on 11/2/2017 Invoices Vendor .ice Invoice Invoice AccountAllocation DescriptionName # ONE TIME PAY DV101617-2 PUMPKINFEST $325.00 90000000-23220 PUMPKINFEST $325.00 VENDOR VENDOR REFUND (CC VENDOR PMTS) Vendor Total: $3,060.00 PACE SUPPLY 024174959 MISCELLANEOUS $69.14 82224413-80230 INFRASTRUCTURE $69.14 CORPORATION ITEMS AS NEEDED 024180001 MISCELLANEOUS $429.33 82224413-80230 INFRASTRUCTURE $214.67 ITEMS AS NEEDED 82024414-54100 SUPPLIES $214.66 024178619 MISCELLANEOUS $204.22 82024414-54102 SMALL TOOLS $204.22 ITEMS AS NEEDED 014174576 MISCELLANEOUS $39.54 82024414-54100 SUPPLIES $39.54 ITEMS AS NEEDED 024173614 MISCELLANEOUS $132.58 82024414-54100 SUPPLIES $132.58 ITEMS AS NEEDED 024174566 MISCELLANEOUS $276.49 82024414-54100 SUPPLIES $276.49 ITEMS AS NEEDED 024133172 PLUMBING $1,393.20 82024414-54100 SUPPLIES $1,393.20 EQUIPMENT, FIXTURES, - - - Vendor Total: $2,544.50 PFM ASSET 81394 FINANCIAL ADVISORY $4,030.37 10015100-52100 CONTRACTED $4,030.37 MANAGEMENT SERVICES SERVICES LLC Vendor Total: $4,030.37 PHYSIO- 117079612 LIFEPAK 15 V4 $25,979.26 10021210-80100 MACHINERY& $25,979.26 CONTROL INC EQUIPMENT Vendor Total: $25,979.26 POWER 743192 PARTS AND TOOLS AS $809.69 84024425-56120 EQUIPMENT $809.69 INDUSTRIES INC NEEDED MAINTENANCE& REPAIR Vendor Total: $809.69 REDWOOD 1883684 CARDLOCK FUEL $35.28 20324100-56112 EQUIPMENT $35.28 COAST FUELS PURCHASES PARTS FOR RESALE Vendor Total: $35.28 REDWOOD DV102617 INSTRUCTOR $168.00 10022850-52100 CONTRACTED $168.00 EMPIRE AIKIKAI SERVICES Vendor Total: $168.00 REDWOOD 17-11 NOV 17 REMIF $225,615.00 20700000-20524 NON-EMPLOYEE $473.20 EMPIRE HEALTH INSURANCE HEALTH MUNICIPAL COMP INS.PREM INSURANCE FUND 20700000-20524 NON-EMPLOYEE $2,172.00 HEALTH 15 INS.PREM 20700000-20524 NON-EMPLOYEE $11,859.00 HEALTH INS.PREM List of Checks Presented for Approval on 11/2/2017 Invoices Vendor Name # Description Amt REDWOOD 17-11 NOV 17 REMIF $225,615.00 20700000-20520 PIRDEDUCT- $194,234.00 EMPIRE HEALTH INSURANCE MEDICAL INS MUNICIPAL COMP INSURANCE FUND 20700000-20510 REMIF DENTAL $13,983.00 20700000-20511 REMIF VISION $2,893.80 Vendor Total: $225,615.00 RINO PACIFIC CL20377 FUEL AS NEEDED $55.58 82024414-56210 FUEL&FLUIDS $30.02 84024421-56210 FUEL&FLUIDS $25.56 Vendor Total: $55.58 RONALD TA 11/16- TRAVEL ADVANCE $218.42 10020210-57100 CONFERENCE& $218.42 DONOHUE 17/17 TRAINING Vendor Total: $218.42 SONSRAY P13340-04 EQUIPMENT $126.40 84024421-56130 EXTERNAL $0.52 MACHINERY LLC MAINTENANCE SERVICES 84024421-56130 EXTERNAL $126.40 SERVICES 90000000-23028 MEASURE Y ($0.52) DISTRICT TAX Vendor Total: $126.40 TRANSENE 150848 SUPPLIES AS NEEDED $823.86 84024425-54100 SUPPLIES $823.86 COMPANY INC 155067 SUPPLIES AS NEEDED $825.64 84024425-54100 SUPPLIES $825.64 Vendor Total: $1,649.50 TUFTS 2017-368(A) POLYGRAPH& $650.00 20620231-52100 CONTRACTED $650.00 POLYGRAPH& INVESTIGATION SERVICES INVESTIGATION SERVICES Vendor Total: $650.00 TURF STAR INC 6994045 MISCELLANEOUS $343.54 10022100-56130 EXTERNAL $343.54 PARTS AS NEEDED SERVICES Vendor Total: $343.54 TYCO SIMPLEX 79728399 HALON SAFETY $488.50 20822500-56300 BUILDING MA/NT. $488.50 GRINNELL TEST/INSPECTION &REPAIR Vendor Total: $488.50 UKIAH PAPER 1477182 JANITORIAL $76.62 10022100-54100 SUPPLIES $76.62 SUPPLY SUPPLIES,MISC AS N 1476760 JANITORIAL $594.16 10022100-54100 SUPPLIES $594.16 SUPPLIES,MISC AS N 1476594 JANITORIAL $116.73 20822500-54100 SUPPLIES $116.73 SUPPLIES,MISC AS N 16 List of Checks Presented for Approval on 11/2/2017 Invoices Vendor Invoice Invoice • . . Allocation Name # Description Amt UKIAH PAPER 1476915 JANITORIAL $116.97 20822500-54100 SUPPLIES $116.97 SUPPLY SUPPLIES,MISC AS N 1476616 JANITORIAL $153.35 20824300-54100 SUPPLIES $153.35 SUPPLIES,MISC AS N 1476763 JANITORIAL $48,65 31122870-54100 SUPPLIES $48.65 SUPPLIES,MISC AS N 1476193 JANITORIAL $97.71 73022600-54100 SUPPLIES $97.71 SUPPLIES,MISC AS N 475971 JANITORIAL $364.40 73022600-54100 SUPPLIES $364.40 SUPPLIES,MISC AS N 1476171 JANITORIAL $272.00 77725200-54100 SUPPLIES $272.00 SUPPLIES,MISC AS N 1476256 JANITORIAL $82.18 82024411-54100 SUPPLIES $82.18 SUPPLIES,MISC AS N 1477173 JANITORIAL $185.52 84024421-54100 SUPPLIES $185.52 SUPPLIES,MISC AS N 1476733 JANITORIAL $21.44 84024425-54100 SUPPLIES $21.44 SUPPLIES,MISC AS N Vendor Total: $2,129.73 UKIAH VALLEY 66720 EUD LUNCH MEETING $36.36 80026400-54100 SUPPLIES $36.36 DELI Vendor Total: $36.36 USA BLUEBOOK 394593 SUPPLIES AS NEEDED $55.27 84024425-54100 SUPPLIES $55.27 Vendor Total: $55.27 VWR 8080183481 SUPPLIES S NEEDED $396.23 90000000-23237 DISTRICT USE ($1.78) INTERNATIONAL TAX-MEASURE S INC 90000000-23028 MEASURE Y ($1.78) DISTRICT TAX 84024425-54100 SUPPLIES $3.56 84024425-54100 SUPPLIES $396.23 Vendor Total: $396.23 WALMART P9273009001 MISC ITEMS AS $518.03 10024220-54102 SMALL TOOLS $129.51 COMMUNITY HXXQYP NEEDED 82024410-54100 SUPPLIES $129.51 83024430-54100 SUPPLIES $129.50 84024420-54100 SUPPLIES $129.51 P9273008801 MISC ITEMS AS $12.61 73022600-54100 SUPPLIES $12.61 17 9XLVHV NEEDED P9273009001 MISC ITEMS AS $205.64 77725200-54100 SUPPLIES $205.64 HRB9DL NEEDED List of Checks Presented for Approval on 11/ 2/2017 Invoices Vendor DescriptionName # WALMART P9273008N01 POLICE CREDIT CARD, $67.95 80026210-54100 SUPPLIES $67.95 COMMUNITY EVHKDX MISC, PURC 0258 MISC ITEMS AS $135.66 82024414-54100 SUPPLIES $13566 NEEDED P9273008J01 MISC ITEMS AS $39.61 84024425-54100 SUPPLIES $39.61 DDGQEB NEEDED Vendor Total: $979.50 INVOICE $397,676.1 TOTAL: 3 18 List of Checks Presented for Approval on 11/9/2017 The following list of bills payable was reviewed and approved for payment. Signature Invoices Vendor •ice Invoice Invoice Accountand Allocation Name # Description Amt ACME RIGGING& 289183 MISC RENTAL& $74.78 82024414-56120 EQUIPMENT $74.78 SUPPLY CO SUPPLIES AS NEED MAINTENANCE& REPAIR Vendor Total: $74.78 ADAMSON INV257034 PARTS FOR UPD $2,130.12 10020210-56130 EXTERNAL $2,130.12 POLICE PATROL UNIT SERVICES PRODUCTS Vendor Total: $2,130.12 ADELE PHILLIPS TR 9/23-25117 TRAVEL $450.12 10023100-57100 CONFERENCE& $450.12 REIMBURSEMENT TRAINING Vendor Total: $450.12 ALPHA 7103800- MISCELLANEOUS $568.00 82224413-80230 INFRASTRUCTURE $284.00 ANALYTICAL UKIAH LABORATORY WORK LABORATORIES INC 82224413-80230 INFRASTRUCTURE $284.00 Vendor Total: $568.00 AMAZON 166H-DR4D- MISCELLANEOUS $248.32 10013400-54330 COMPUTER AND $20.80 CAPITAL RDMG SUPPLIES AS NEED TECHNOLOGY SERVICES 10013400-54330 COMPUTER AND $248.32 TECHNOLOGY 90000000-23252 DISTRICT USE ($0.30) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.25) TAX-MEASURE S 90000000-23028 MEASURE Y ($1.25) DISTRICT TAX 90000000-23013 STATE USE TAX ($18.00) LIABILITY 1HLM-MWHV- MISCELLANEOUS $612.59 20324100-54102 SMALL TOOLS $612.59 DJWD SUPPLIES AS NEED 1RFV-DGGQ- MISCELLANEOUS ($29.05) 82024414-54100 SUPPLIES ($29.05) Q3LQ SUPPLIES AS NEED 16MG-K9JY- MISCELLANEOUS $32.37 82024414-54100 SUPPLIES $32.37 F9M4 SUPPLIES AS NEED 1 PQY-GMKL- MISCELLANEOUS $37.75 82024414-54100 SUPPLIES $37.75 MD1K SUPPLIES AS NEED Vendor Total: $901.98 19 APPLE INC 4460984700 APPLE 10.5-INCH[PAD $466.02 10024210-54330 COMPUTERAND $116.52 PRO WI-FI TECHNOLOGY List of Checks Presented for Approval on 11/9/2017 Invoices Vendor •ice invoice Invoice • • Description Allocation DetailName # APPLE INC 4460984700 APPLE 10.5-INCH IPAD $466.02 82024410-54330 COMPUTER AND $116.50 PRO WI-FI TECHNOLOGY 83024430-54330 COMPUTER AND $116.50 TECHNOLOGY 84024420-54330 COMPUTER AND $116.50 TECHNOLOGY 4461175526 APPLE 10.5-INCH IPAD $1,885.15 10024210-54330 COMPUTER AND $471.28 PRO WI-FI TECHNOLOGY 82024410-54330 COMPUTER AND $471.29 TECHNOLOGY 83024430-54330 COMPUTER AND $471.29 TECHNOLOGY 84024420-54330 COMPUTER AND $471.29 TECHNOLOGY Vendor Total: $2,351.17 ARGONAUT DV102317 2016 SEWER&WATER $196,950.00 51024220-80230 INFRASTRUCTURE $155,820.00 CONSTRUCTORS REPLACEMENT 82224413-80230 INFRASTRUCTURE $41,130.00 Vendor Total: $196,950.00 B&B 192525 MISCELLANEOUS $96.66 84024425-56120 EQUIPMENT $96.66 INDUSTRIAL MATERIALS AS NEE MAINTENANCE& SUPPLY INC REPAIR 192538 MISCELLANEOUS $11.54 10022100-54100 SUPPLIES $11.54 MATERIALS AS NEE 192364 MISCELLANEOUS $188.45 10022100-54100 SUPPLIES $188.45 MATERIALS AS NEE 192421 MISCELLANEOUS $24.38 82024414-54100 SUPPLIES $24.38 MATERIALS AS NEE Vendor Total: $321.03 BROOKE DV110117 INSTRUCTOR $100.00 10022850-52100 CONTRACTED $100.00 HOFSTETTER SERVICES ---- Vendor Total: $100.00 BSN SPORTS 900727474 BASKETBALL $3,047.51 10022831-54100 SUPPLIES $3,047.51 SUPPLIES Vendor Total: $3,047.51 BWS 227991 CALIBRATION $155.53 90000000-23028 MEASURE Y ($0.65) DISTRIBUTORS CYLINDER DISTRICT TAX INC 82024414-54100 SUPPLIES $0.33 82024414-54100 SUPPLIES $77.77 84024421-54100 SUPPLIES $0.32 84024421-54100 SUPPLIES $77.76 Vendor Total: $155.53 20 CA SURVEYING& 90014/1 SURVEY STATION $31,219.53 25124210-80100 MACHINERY& $31,219.53 DRAFTING EQUIPMENT SUPPLYING Vendor Total: $31,219.53 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Name # Description Amt CALIFORNIA 178249 REGISTRATION $200.00 20513300-57100 CONFERENCE& $200.00 SOCIETY OF TRAINING MUNICIPAL FINANCE OFFICERS DZR62638 MEMBERSHIP DUES $110.00 10013400-57300 MEMBERSHIPS& $110.00 SUBSCRIPTIONS Vendor Total: $310.00 CANTEEN 5975:001014 WATER FILTRATION $45.00 10020210-54100 SUPPLIES $22.50 SERVICE SERVICE POLIC 20620231-54100 SUPPLIES $22.50 Vendor Total: $45.00 CAREER TRACK 22818133 REGISTRATION $149.00 20513300-57100 CONFERENCE& $149.00 TRAINING Vendor Total: $149.00 COLE GOWAN TR 11/1/17 TRAVEL $83.74 10022100-57100 CONFERENCE& $83.74 REIMBURSEMENT TRAINING Vendor Total: $83.74 CONVERGENT BILL46551 IT SERVICES $2,587.50 20913900-52100 CONTRACTED $2,587.50 COMPUTING SERVICES Vendor Total: $2,587.50 CROSSFIT CFM112017CI CROSS-FIT TRAINING $333.33 10021210-57100 CONFERENCE& $333.33 MENDOCINO TY FOR FIRE ST TRAINING Vendor Total: $333.33 CRWA 20175013 WATER $250.00 82024414-57100 CONFERENCE& $250.00 CERTIFICATION TRAINING Vendor Total: $250.00 DELL 10199881924 DELL LATITUDE 5285, $2,623.68 10012100-54330 COMPUTER AND $2,623.68 MARKETING LP XCTO TECHNOLOGY 10196065186 COMPUTER, $2,316.06 10024210-54330 COMPUTER AND $1,158.02 TECHNOLOGY 70024500-54330 COMPUTER AND $1,158.04 TECHNOLOGY 10197963764 COMPUTER $4,362.63 80126100-54330 COMPUTER AND $4,362.63 HARDWARE AND TECHNOLOGY PERIPHER Vendor Total: $9,302.37 DISBURSEMENT DV110817 WITHHOLDING ORDER $75.00 10000000-20150 AP CONTRACT $75.00 UNIT 0450016156-01 RETAINAGE Vendor Total: $75.00 DJ KEN STEELY 20171021-A PUMPKINFEST $2,350.00 90000000-23219 PUMPKINFEST $2,350.00 ENTERTAINMENT ENTERTAINMENT Vendor Total: $2,350.00 21 ELIZABETH TA 11/14/17 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 FRAUSTO TRAINING _ Vendor Total: $15.00 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Name # Description Amt EUREKA 439126 EQUIPMENT $429.12 20324100-56112 EQUIPMENT $429.12 OXYGEN CO MAINTENANCE PARTS FOR RESALE U 144165 EQUIPMENT $1,282.49 10020210-56130 EXTERNAL $1,282.49 MAINTENANCE SERVICES Vendor Total: $1,711.61 FARWEST LINE 241345 ELECTRICALEQUIPME $622.84 80026110-54100 SUPPLIES $622.84 SPECIALTIES LLC NT AND SUPPLIES Vendor Total: $622.84 FRIEDMANS 36130770 MISC,ITEMS AS $52.33 20822500-56300 BUILDING MAINT. $52.33 HOME NEEDED &REPAIR IMPROVEMENT 36101016 MISC ITEMS AS $73.35 20822500-56300 BUILDING MAINT. $73.35 NEEDED &REPAIR 36126399 MISC ITEMS AS $77.11 20822500-56300 BUILDING MAINT. $77.11 NEEDED &REPAIR 36124292 MISC ITEMS AS $139.48 20822500-56300 BUILDING MAINT. $89.10 NEEDED &REPAIR 20822500-54102 SMALL TOOLS $50.38 36125146 MISC ITEMS AS $169.22 20822500-56300 BUILDING MAINT. $40.25 NEEDED &REPAIR 20822500-54102 SMALL TOOLS $128.97 36122613 MISC ITEMS AS $251.96 20822500-56300 BUILDING MAINT. $251.96 NEEDED &REPAIR 36110591 MISC ITEMS AS $35.66 77725200-56300 BUILDING MAINT. $35.66 NEEDED &REPAIR 36108075 MISC ITEMS AS $68.43 77725200-56300 BUILDING MAINT. $68.43 NEEDED &REPAIR 36121655 MISC ITEMS AS $181.25 77725200-56300 BUILDING MAINT. $181.25 NEEDED &REPAIR 36099168 MISC ITEMS AS $204.94 77725200-56300 BUILDING MAINT. $204.94 NEEDED &REPAIR 36124118 MISC ITEMS AS $255.16 77725200-56300 BUILDING MAINT. $255.16 NEEDED &REPAIR 36109580 MISC ITEMS AS $6.94 82024411-56300 BUILDING MAINT. $6.94 NEEDED &REPAIR 36110335 MISC ITEMS AS $9.40 82024411-56300 BUILDING MAINT. $9.40 NEEDED &REPAIR 36117484 MISC ITEMS AS $4.26 84024425-56120 EQUIPMENT $4.26 NEEDED MAINTENANCE& REPAIR 22 36097848 MISC ITEMS AS $10.10 84024425-56120 EQUIPMENT $10.10 NEEDED MAINTENANCE& REPAIR List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description FRIEDMANS 36109478 MISC ITEMS AS $16.80 84024425-56120 EQUIPMENT $16.80 HOME NEEDED MAINTENANCE& IMPROVEMENT REPAIR 36124431 MISC ITEMS AS $23.15 84024425-56120 EQUIPMENT $23.15 NEEDED MAINTENANCE& REPAIR 36123233 MISC ITEMS AS $37.87 84024425-56120 EQUIPMENT $37.87 NEEDED MAINTENANCE& REPAIR 36099995 MISC ITEMS AS $7.11 84024425-56504 FACILITY $7.11 NEEDED MAINTENANCE& REPAIR 36098845 MISC ITEMS AS $25.87 84024425-56504 FACILITY $25.87 NEEDED MAINTENANCE& REPAIR 36117467 MISC ITEMS AS $386.03 84024425-56504 FACILITY $144.10 NEEDED MAINTENANCE& REPAIR 84024425-56504 FACILITY $241.93 MAINTENANCE& REPAIR 36124097 MISC ITEMS AS $10.10 82224413-80230 INFRASTRUCTURE $10.10 NEEDED 36125071 MISC ITEMS AS $77.83 82224413-80230 INFRASTRUCTURE $77.83 NEEDED 36109748 MISC ITEMS AS $42.33 10020210-54201 PRISONER $42.33 NEEDED EXPENSE 36115243 MISC ITEMS AS $25.46 90000000-23219 PUMPKINFEST $25.46 NEEDED 36099996 MISC ITEMS AS $38.88 90000000-23219 PUMPKINFEST $38.88 NEEDED 36115272 MISC ITEMS AS $43.89 90000000-23219 PUMPKINFEST $43.89 NEEDED 36118417 MISC ITEMS AS $44.70 90000000-23219 PUMPKINFEST $44.70 NEEDED 36120542 MISC ITEMS AS $48.61 90000000-23219 PUMPKINFEST $48.61 NEEDED 36121991 MISC ITEMS AS $58.33 90000000-23219 PUMPKINFEST $58.33 NEEDED 36108868 MISC ITEMS AS $78.96 90000000-23219 PUMPKINFEST $78.96 NEEDED 36116564 MISC ITEMS AS $181.09 90000000-23219 PUMPKINFEST $17.43 NEEDED 20822500-54100 SUPPLIES $163.66 36110844 MISC ITEMS AS $660.06 90000000-23219 PUMPKINFEST $660.06 NEEDED 23 36100497 MISC ITEMS AS $54.53 10024220-54130 PIN-SAFETY $54.53 NEEDED List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Name # Description Amt FRIEDMANS 36114851 MISC ITEMS AS $7.78 10024220-54120 PW-SPECIAL $7.78 HOME NEEDED SUPPLIES IMPROVEMENT 36122021 MISC ITEMS AS $11.67 10024220-54120 PW-SPECIAL $11.67 NEEDED SUPPLIES 36115257 MISC ITEMS AS $15.09 10024220-54120 PW-SPECIAL $15.09 NEEDED SUPPLIES 36100978 MISC ITEMS AS $22.61 10024220-54120 PW-SPECIAL $22.61 NEEDED SUPPLIES 36124446 MISC ITEMS AS $39.56 10024220-54120 PW-SPECIAL $39.56 NEEDED SUPPLIES 36117372 MISC ITEMS AS $41.62 10024220-54120 PW-SPECIAL $41.62 NEEDED SUPPLIES 361020921 MISC ITEMS AS $66.02 10024220-54120 PW-SPECIAL $66.02 NEEDED SUPPLIES 36100040 MISC ITEMS AS $128.97 10024220-54120 PW-SPECIAL $128.97 NEEDED SUPPLIES 36114238 MISC ITEMS AS $143.06 10024220-54120 PW-SPECIAL $143.06 NEEDED SUPPLIES 36099755 MISC ITEMS AS $154.35 10024220-54120 PW-SPECIAL $154.35 NEEDED SUPPLIES 36099705 MISC ITEMS AS $244.04 10024220-54120 PW-SPECIAL $244.04 NEEDED SUPPLIES 36099720 MISC ITEMS AS $206.08 20822500-54102 SMALL TOOLS $206.08 NEEDED 36125940 MISC ITEMS AS $172.32 82024414-54102 SMALL TOOLS $172.32 NEEDED 36098449 MISC ITEMS AS $7.78 10022100-54100 SUPPLIES $7.78 NEEDED 36129077 MISC ITEMS AS $17.13 10022100-54100 SUPPLIES $17.13 NEEDED 36122851 MISC ITEMS AS $17.20 10022100-54100 SUPPLIES $17.20 NEEDED 36129520 MISC ITEMS AS $21.26 10022100-54100 SUPPLIES $21.26 NEEDED 36116170 MISC ITEMS AS $22.57 10022100-54100 SUPPLIES $22.57 NEEDED 36124821 MISC ITEMS AS $24.32 10022100-54100 SUPPLIES $24.32 NEEDED 36124850 MISC ITEMS AS $24.32 10022100-54100 SUPPLIES $24.32 24 NEEDED 36122982 MISC ITEMS AS $26.96 10022100-54100 SUPPLIES $26.96 NEEDED List of Checks Presented for Approval on 11/9/2017 Invoices Vendor •ice Invoice AccountDetail Name # Description Amt FRIEDMANS 36125126 MISC ITEMS AS $34.10 10022100-54100 SUPPLIES $34.10 HOME NEEDED IMPROVEMENT 36103325 MISC ITEMS AS $39.67 10022100-54100 SUPPLIES $39.67 NEEDED 36102654 MISC ITEMS AS $42.15 10022100-54100 SUPPLIES $42.15 NEEDED 36103744 MISC ITEMS AS $42.79 10022100-54100 SUPPLIES $42.79 NEEDED 36124318 MISC ITEMS AS $52.67 10022100-54100 SUPPLIES $52.67 NEEDED 36109431 MISC ITEMS AS $65.45 10022100-54100 SUPPLIES $65.45 NEEDED 36126132 MISC ITEMS AS $102.08 10022100-54100 SUPPLIES $102.08 NEEDED 36129001 MISC ITEMS AS $170.96 10022100-54100 SUPPLIES $170.96 NEEDED 36117327 MISC ITEMS AS $188.41 10022100-54100 SUPPLIES $188.41 NEEDED 36103354 MISC ITEMS AS $5.90 10022810-54100 SUPPLIES $5.90 NEEDED 3612698 MISC ITEMS AS $162.54 10024210-54100 SUPPLIES $40.64 NEEDED 82024410-54100 SUPPLIES $40.64 83024430-54100 SUPPLIES $40.62 84024420-54100 SUPPLIES $40.64 36130124 MISC ITEMS AS $162.54 10024210-54100 SUPPLIES $40.64 NEEDED 82024410-54100 SUPPLIES $40.64 83024430-54100 SUPPLIES $40.62 84024420-54100 SUPPLIES $40.64 36123339 MISC ITEMS AS $42.78 20324100-54100 SUPPLIES $42.78 NEEDED 36121550 MISC ITEMS AS $81.27 20324100-54100 SUPPLIES $81.27 NEEDED 36107796 MISC ITEMS AS $56.92 20822500-54100 SUPPLIES $56.92 NEEDED 36109510 MISC ITEMS AS $65.88 20822500-54100 SUPPLIES $65.88 25 NEEDED 36113603 MISC ITEMS AS $79.30 20822500-54100 SUPPLIES $79.30 NEEDED List of Checks Presented for Approval on 11/9/2017 Invoices Vendor • Name # Description FRIEDMANS 36115192 MISC ITEMS AS $84.20 20822500-54100 SUPPLIES $84.20 HOME NEEDED IMPROVEMENT 36108348 MISC ITEMS AS $102.95 20822500-54100 SUPPLIES $102.95 NEEDED 36109938 MISC ITEMS AS $150.44 20822500-54100 SUPPLIES $150.44 NEEDED 36112291 MISC ITEMS AS $17.61 77725200-54100 SUPPLIES $17.61 NEEDED 36111032 MISC ITEMS AS $40.61 77725200-54100 SUPPLIES $40.61 NEEDED 36110372 MISC ITEMS AS $22.57 80026110-54100 SUPPLIES $22.57 NEEDED 36113857 MISC ITEMS AS $71.27 80026110-54100 SUPPLIES $71.27 NEEDED 36122732 MISC ITEMS AS $6.96 80026200-54100 SUPPLIES $6.96 NEEDED 36130997 MISC ITEMS AS $11.11 80026200-54100 SUPPLIES $11.11 NEEDED 36100538 MISC ITEMS AS $7.24 80026210-54100 SUPPLIES $7.24 NEEDED 36130847 MISC ITEMS AS $7.90 80026210-54100 SUPPLIES $7.90 NEEDED 36099836 MISC ITEMS AS $14.22 80026210-54100 SUPPLIES $14.22 NEEDED 36124304 MISC ITEMS AS $20.19 80026210-54100 SUPPLIES $20.19 NEEDED 36130684 MISC ITEMS AS $23.85 80026210-54100 SUPPLIES $23.85 NEEDED 36116847 MISC ITEMS AS $5.84 80026220-54100 SUPPLIES $5.84 NEEDED 36110560 MISC ITEMS AS $13.43 80026220-54100 SUPPLIES $13.43 NEEDED 36113487 MISC ITEMS AS $15.30 80026220-54100 SUPPLIES $15.30 NEEDED 36106455 MISC ITEMS AS $15.95 80026220-54100 SUPPLIES $15.95 NEEDED 36108978 MISC ITEMS AS $15.95 80026220-54100 SUPPLIES $15.95 NEEDED 36116044 MISC ITEMS AS $26.96 80026220-54100 SUPPLIES $26.96 26 NEEDED 36113636 MISC ITEMS AS $40.78 80026220-54100 SUPPLIES $40.78 NEEDED List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Name # Description Amt FRIEDMANS 36107402 MISC ITEMS AS $58.48 80026220-54100 SUPPLIES $58.48 HOME NEEDED IMPROVEMENT 36106470 MISC ITEMS AS $143.34 80026220-54100 SUPPLIES $143.34 NEEDED 36109494 MISC ITEMS AS $41.56 82024411-54100 SUPPLIES $41.56 NEEDED 36108647 MISC ITEMS AS $22.18 82024414-54100 SUPPLIES $22.18 NEEDED 36124416 MISC ITEMS AS $28.91 82024414-54100 SUPPLIES $28.91 NEEDED 36129767 MISC ITEMS AS $62.84 82024414-54100 SUPPLIES $62.84 NEEDED 36122294 MISC ITEMS AS $69.63 82024414-54100 SUPPLIES $69.63 NEEDED 36099153 MISC ITEMS AS $85.94 82024414-54100 SUPPLIES $85.94 NEEDED 36124544 MISC ITEMS AS $11.03 84024421-54100 SUPPLIES $11.03 NEEDED 36114000 MISC ITEMS AS $17.86 84024421-54100 SUPPLIES $17.86 NEEDED 36102842 MISC ITEMS AS $21.79 84024421-54100 SUPPLIES $21.79 NEEDED 36108347 MISC ITEMS AS $35.94 84024421-54100 SUPPLIES $35.94 NEEDED 36117384 MISC ITEMS AS $355.36 84024421-54100 SUPPLIES $355.36 NEEDED 36103778 MISC ITEMS AS $12.48 84024425-54100 SUPPLIES $12.48 NEEDED 36098678 MISC ITEMS AS $360.12 84024425-54100 SUPPLIES $360.12 NEEDED Vendor Total: $8,254.10 GABRIEL TA 11/12- TRAVEL ADVANCE $791.87 82024411-57100 CONFERENCE& $791.87 QUINONEZ 18/17 TRAINING Vendor Total: $791.87 GENERAL 1293670 ELECTRICAL CABLES $1,690.65 80000000-12104 INVENTORY- $1,690.65 PACIFIC INC AND WIRES(N PURCHASES Vendor Total: $1,690.65 GINA GRECO DV103117 INSTRUCTOR $1,795.00 10022850-52100 CONTRACTED $1,795.00 SERVICES Vendor Total: $1,795.00 27 GOLDEN GATE 169173722378 BRIDGE TOLL $7.75 20913900-57100 CONFERENCE& $7.75 BRIDGE TOLL 1 TRAINING Vendor Total: $7.75 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor •ice Invoice InvoiceAccount Name # Description Amt GOLDEN GATE UPD1031201 ANNUAL K9 TRAINING $700.00 10020210-54100 SUPPLIES $700.00 K9 LLC 7 UPD9302017 ANNUAL K9 TRAINING $700.00 10020210-54100 SUPPLIES $700.00 Vendor Total: $1,400.00 GRANITE DV102417 N STATE ST INTER- $116,350.00 25124210-80230 INFRASTRUCTURE $9,550.00 CONSTRUCTION LOW GAP RD/BR COMPANY 50824220-80230 INFRASTRUCTURE $106,800.00 1269994 MISC ROCK&ROAD $279.03 82024414-54100 SUPPLIES $193.91 PATCH MATERIA 84024421-54100 SUPPLIES $85.12 1270034 MISC ROCK&ROAD $777.96 82024414-54100 SUPPLIES $321.68 PATCH MATERIA 84024421-54100 SUPPLIES $456.28 Vendor Total: $117,406.99 HACH COMPANY 10697178 SUPPLIES AS NEEDED $47.63 84024425-54100 SUPPLIES $47.63 10698741 SUPPLIES AS NEEDED $142.89 84024425-54100 SUPPLIES $142.89 10694035 SUPPLIES AS NEEDED $509.64 84024425-54100 SUPPLIES $509.64 Vendor Total: $700.16 INFOSEND INC 126761 UB PRINT&MAIL $3,673.76 20513300-52100 CONTRACTED $3,673.76 SERVICES SERVICES Vendor Total: $3,673.76 INTEGRITY 75040 DOCUMENT $57.00 10020210-54100 SUPPLIES $28.50 SHRED SHREDDING 20620231-54100 SUPPLIES $28.50 • Vendor Total: $57.00 INTERCOUNTY 6062 AIRPORT AC REPAIR $1,612.14 77725200-56300 BUILDING MA/NT. $1,612.14 MECHANICAL& AT PILOT OFF &REPAIR ELECTRICAL INC DV103017 ENERGY REBATE $1,490.00 80626500-52135 ENERGY $1,490.00 CONSERVATION PROGRAM Vendor Total: $3,102.14 JOE FOWLER DV103017 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total: $150.00 JOHN AGUILAR TA 11/18/17 TRAVEL ADVANCE $45.00 82024414-57100 CONFERENCE& $45.00 TRAINING Vendor Total: $45.00 28 KAREN DV110317 INSTRUCTOR $235.20 10022850-52100 CONTRACTED $235.20 POPLAWSKI SERVICES _ Vendor Total: $235.20 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor •ice Invoice Invoice AccountDetail and Allocation Detail DescriptionName # KEVIN BONNER DV110317 INSTRUCTOR $591.50 10022850-52100 CONTRACTED $591.50 SERVICES Vendor Total: 5591.50 LEE LMI 313--006 INSPECTION& $5,538.53 80026330-52100 CONTRACTED $5,538.53 MECHANICAL REPAIRS HYDRO UNI SERVICES LMI 313-006 INSPECTION& $10,451.03 80026330-52100 CONTRACTED $10,451.03 REPAIRS HYDRO UNI SERVICES Vendor Total: $15,989.56 LORA SMITH TA 11/14/17 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 TRAINING Vendor Total: $15.00 MARY HORGER TR 10/24- TRAVEL $105.00 20413500-57100 CONFERENCE& $105.00 28/17 REIMBURSEMENT TRAINING Vendor Total: $105.00 MATHESON TRI- 16344678 OXYGEN& $22.41 90000000-23219 PUMPKINFEST $22.41 GAS INC MISCELLANEOUS AS NEED 16375259 OXYGEN& $134.74 20324100-54100 SUPPLIES $134.74 MISCELLANEOUS AS NEED 16357110 OXYGEN& $50.95 80026210-54100 SUPPLIES $50.95 MISCELLANEOUS AS NEED Vendor Total: $208.10 MATTHEW DV110617 SETTLEMENT $132,500.00 20216200-53000 CLAIMS $132,500.00 BLACK AGREEMENT SETTLEMENT Vendor Total: $132,500.00 MOTION CA23-506548 BEARING,FITTING& $25.65 84024425-56120 EQUIPMENT $25.65 INDUSTRIES INC MISCELLANEO MAINTENANCE& REPAIR Vendor Total: $25.65 NANCY COOLEY TA 11/14117 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 TRAINING Vendor Total: $15.00 NATHANIEL DV110117 INSTRUCTOR $823.90 10022850-52100 CONTRACTED $823.90 HAYES SERVICES ----------- Vendor _ _Vendor Total: $823.90 NETMOTION M001018 MOBILITY $3,468.75 20620231-52100 CONTRACTED $3,468.75 WIRELESS INC MAINTENANCE SERVICES Vendor Total: $3,468.75 NORTHERN 54999 MISC ROCK&SAND $773.15 82024414-54100 SUPPLIES $376.82 AGGREGATES AS NEEDED INC 84024421-54100 SUPPLIES $396.33 29 Vendor Total: $773.15 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Invoice • • . Allocation Name # Description Amt OCT WATER SF-D 21054 REGISTRATION-GABE $350.00 82024411-57100 CONFERENCE& $350.00 QUALITY QUINONEZ TRAINING ACADEMY Vendor Total: $350.00 ONE TIME PAY 67060-4 ENERGY REBATE $25.84 80626500-52135 ENERGY $25.84 VENDOR CONSERVATION PROGRAM 12148-3 ENERGY REBATE $100.00 80626500-52135 ENERGY $100.00 CONSERVATION PROGRAM 118246-8 ENERGY REBATE $549.99 80626500-52135 ENERGY $549.99 CONSERVATION PROGRAM DV101717 PUMPKINFEST $225.00 90000000-23220 PUMPKINFEST $225.00 VENDOR REFUND (CC VENDOR PYTS) 115352-7 UTILITY CREDIT $70.19 90100000-10421 UTILITY $70.19 RECEIVABLES CLEARING Vendor Total: $971.02 ONLINE 818558 UTILITY EXCHANGE $286.50 20513300-52100 CONTRACTED $286.50 INFORMATION REPORTING FY SERVICES SRVSINC Vendor Total: $286.50 OPERATING 86138 OCT OCT 17 HEALTH $1,687.00 20700000-20524 NON-EMPLOYEE $1,687.00 ENGINEER 17 INSURANCE HEALTH PUBLIC&MISC INS.PREM EMPLOYEES Vendor Total: $1,687.00 OPERATING DV 110617 SETTLEMENT $7,500.00 20216200-53000 CLAIMS $7,500.00 ENGINEERS AGREEMENT SETTLEMENT UNION Vendor Total: $7,500.00 PACE SUPPLY CM02419253 MISCELLANEOUS ($26.94) 82024411-56300 BUILDING MAINT. ($26.94) CORPORATION 2 ITEMS AS NEEDED &REPAIR 024192532 MISCELLANEOUS $119.76 82024411-56300 BUILDING MAINT. $119.76 ITEMS AS NEEDED &REPAIR 024194311 MISCELLANEOUS $29.83 84024425-56120 EQUIPMENT $29.83 ITEMS AS NEEDED MAINTENANCE& REPAIR 024194104 MISCELLANEOUS $38.94 84024425-56120 EQUIPMENT $38.94 ITEMS AS NEEDED MAINTENANCE& REPAIR 024192125 MISCELLANEOUS $60.80 84024425-56120 EQUIPMENT $60.80 ITEMS AS NEEDED MAINTENANCE& REPAIR 024192125-1 MISCELLANEOUS $85.19 84024425-56120 EQUIPMENT $85.19 ITEMS AS NEEDED MAINTENANCE& REPAIR 024162817 MISCELLANEOUS $6.43 82224413-80230 INFRASTRUCTURE $6.43 ITEMS AS NEEDED 024108079--1 MISCELLANEOUS $44.57 82224413-80230 INFRASTRUCTURE $44.57 30 ITEMS AS NEEDED List of Checks Presented for Approval on 11/9/2017 Invoices Vendor •ice Invoice AccountDetail and Allocation Detail Name # Description Amt POWER 744523 PARTS&TOOLS AS $1.50 84024421-56130 EXTERNAL $1.50 INDUSTRIES INC NEEDED SERVICES 741193 PARTS&TOOLS AS $159.69 84024421-56130 EXTERNAL $159.69 NEEDED SERVICES Vendor Total: $1,163.59 REDWOOD DV092817 LEAGAL CONSULTING $2,687.50 10016100-52100 CONTRACTED $2,687.50 EMPIRE FY16/17 FY16117 SERVICES MUNICIPAL INSURANCE FUND DVO92817 DOT ANNUAL FEE $2,040.92 10016100-54166 HR-DOT $2,040.92 DOT FY16/17 TESTING PROGRAM DV102017.1 LIABILITY,PROPERTY, $31,969.18 20212400-52522 LIABILITY $31,969.18 &AUTO DEDUCTIBLES INSURANCE DEDUCT DVO92817 SAFETY CONSULTANT $1,827.11 20216200-52532 SAFETY& $1,827.11 ANNUAL FEE TRAINING SUPPORT DV102017 WORKER'S COMP $75,927.96 20112400-52525 WORKER'S $75,927.96 PREMIUM COMP.EXPENSE Vendor Total: $114,452.67 RICHARD M 1 PROPERTY RENTAL $3,200.00 10024210-52100 CONTRACTED $3,200.00 SHOEMAKER SEPT/OCT 17 SERVICES Vendor Total: $3,200.00 RINO PACIFIC CL20438 FUEL AS NEEDED $104.99 82024414-56210 FUEL&FLUIDS $56.70 84024421-56210 FUEL&FLUIDS $48.29 Vendor Total: $104.99 ROBERTSON& 59909 CPA SERVICES $500.00 10012400-52100 CONTRACTED $500.00 ASSOCIATES SERVICES CPAS Vendor Total: $500.00 SCOTT SHAVER TR 10124- TRAVEL $105.00 20913900-57100 CONFERENCE& $105.00 28/17 REIMBURSEMENT TRAINING Vendor Total: $105.00 SIERRA SLC CHLORINE PRODUCTS ($1,825.00) 82024411-58202 CHEMICALS ($1,825.00) CHEMICAL 10017770 AS NEEDED SLS CHLORINE PRODUCTS $1,748.64 82024411-58202 CHEMICALS $1,748.64 10052725 AS NEEDED SLS CHLORINE PRODUCTS $1,886.72 82024411-58202 CHEMICALS $1,886.72 10052666 AS NEEDED Vendor Total: $1,810.36 SPX 90021311 EQUIPMENT& $767.73 80100000-80230 INFRASTRUCTURE $767.73 31 TRANSFORMER SUPPLIES AS NEEDED SOLUTIONS C/O ISBERG&ASSOC Vendor Total: $767.73 List of Checks Presented for Approval on 11/9/ 2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description STAPLES CREDIT 46068 OFFICE SUPPLIES, $23.39 90000000-23219 PUMPKINFEST $23.39 PLAN MISC AS NEEDE 44345 OFFICE SUPPLIES, $24.70 90000000-23219 PUMPKINFEST $24.70 MISC AS NEEDE 18517 OFFICE SUPPLIES, $32.51 90000000-23219 PUMPKINFEST $32.51 MISC AS NEEDE 18516 OFFICE SUPPLIES, $75.84 90000000-23219 PUMPKINFEST $75.84 MISC AS NEEDE 42897 OFFICE SUPPLIES, $154.25 10013400-54100 SUPPLIES $154.25 MISC AS NEEDE 43105 OFFICE SUPPLIES, $108.35 10024210-54100 SUPPLIES $108.35 MISC AS NEEDE 46544 OFFICE SUPPLIES, $92.11 20513300-54100 SUPPLIES $92.11 MISC AS NEEDE 44397 OFFICE SUPPLIES, $96.51 20913900-54100 SUPPLIES $96.51 MISC AS NEEDE 41844 OFFICE SUPPLIES, $20.88 75017110-54100 SUPPLIES $20.88 MISC AS NEEDE 46317 OFFICE SUPPLIES. $318.94 77725200-54100 SUPPLIES $318.94 MISC AS NEEDE 45129 OFFICE SUPPLIES, $283.62 84024425-54100 SUPPLIES $283.62 MISC AS NEEDE Vendor Total: $1,231.10 STATE WATER 492490 PERMIT FEE FOR $568.00 10024220-80230 INFRASTRUCTURE $568.00 RESOURCES APPLICATION ID# CONTROL 492490 BOARD Vendor Total: $568.00 SUSAN SCHMIRL DV103017 PHOTOVALTIAC $276.13 90100000-10421 UTILITY $276.13 REFUND RECEIVABLES CLEARING Vendor Total: $276.13 UKIAH AUTO 022893 AUTO&MACHINE $30.32 84024425-56120 EQUIPMENT $30.32 PARTS PARTS&MATERIA MAINTENANCE& REPAIR STMT103117 AUTO&MACHINE ($5.35) 20324100-56112 EQUIPMENT ($5.35) PARTS&MATERIA PARTS FOR RESALE 023622 AUTO&MACHINE $4.22 20324100-56112 EQUIPMENT $4.22 PARTS&MATERIA PARTS FOR RESALE 25734 AUTO&MACHINE $7.71 20324100-56112 EQUIPMENT $7.71 PARTS&MATERIA PARTS FOR RESALE 024803 AUTO&MACHINE $7.43 10020210-56130 EXTERNAL $7.43 32 PARTS&MATERIA SERVICES 021520 AUTO&MACHINE $7.71 10020210-56130 EXTERNAL $7.71 PARTS&MATERIA SERVICES List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Name # Description UKIAH AUTO 025028 AUTO&MACHINE $9.92 10020210-56130 EXTERNAL $9.92 PARTS PARTS&MATERIA SERVICES 023635 AUTO&MACHINE $19.79 10020210-56130 EXTERNAL $19.79 PARTS&MATERIA SERVICES 023671 AUTO&MACHINE $19.98 10020210-56130 EXTERNAL $19.98 PARTS&MATERIA SERVICES 025180 AUTO&MACHINE $22.74 10022100-56130 EXTERNAL $22.74 PARTS&MATERIA SERVICES 023068 AUTO&MACHINE $74.07 10022100-56130 EXTERNAL $74.07 PARTS&MATERIA SERVICES 022436 AUTO&MACHINE $211.03 10022100-56130 EXTERNAL $211.03 PARTS&MATERIA SERVICES 022590 AUTO&MACHINE $4.29 10024220-56130 EXTERNAL $4.29 PARTS&MATERIA SERVICES 023702 AUTO&MACHINE $12.83 10024220-56130 EXTERNAL $12.83 PARTS&MATERIA SERVICES 021914 AUTO&MACHINE $13.37 10024220-56130 EXTERNAL $13.37 PARTS&MATERIA SERVICES 025851 AUTO&MACHINE $105.39 72022400-56130 EXTERNAL $105.39 PARTS&MATERIA SERVICES 022634 AUTO&MACHINE $6.07 80026400-56130 EXTERNAL $6.07 PARTS&MATERIA SERVICES 022469 AUTO&MACHINE $17.33 84024421-56130 EXTERNAL $17.33 PARTS&MATERIA SERVICES Vendor Total: $568.85 UKIAH DAILY 0006027210 CLASSIFIED $112.30 10023100-52100 CONTRACTED $112.30 JOURNAL ADVERTISING SERVICES 0006025065 CLASSIFIED $113.89 10023100-52100 CONTRACTED $113.89 ADVERTISING SERVICES 0006031641 CLASSIFIED $118.66 10023100-52100 CONTRACTED $118.66 ADVERTISING SERVICES 0006031655 CLASSIFIED $118.66 10023100-52100 CONTRACTED $118.66 ADVERTISING SERVICES 0006027939 CLASSIFIED $187.97 10023100-52100 CONTRACTED $187.97 ADVERTISING SERVICES 0006031721 CLASSIFIED $190.16 10023100-52100 CONTRACTED $190.16 ADVERTISING SERVICES 0006025032 CLASSIFIED $575.50 84024420-59101 FEES $287.75 ADVERTISING 33 10016100-54162 HR- $287.75 ADVERTISING List of Checks Presented for Approval on 11/9/ 2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description UKIAH DAILY 0006017074 LEGAL NOTICE $450,04 10012500-52150 LEGAL $450.04 JOURNAL PUBLICATIONS FY 1 SERVICES/EXPENSES Vendor Total• $1.867.18 UPS OOOOE19R544 SHIPPING CHARGES $43.27 80026400-54100 SUPPLIES $26.28 37 82024414-54100 SUPPLIES $16-99 Vendor Total: $43.27 USA BLUEBOOK 383275 SUPPLIES AS NEEDED $323.98 84024425-56120 EQUIPMENT $323.98 MAINTENANCE& REPAIR Vendor Total: $323.98 VERIZON 9794816468 DATA&CELL PHONES $1,448.32 80100000-80100 MACHINERY& $125.49 WIRELESS EQUIPMENT 10022100-54100 SUPPLIES $38.01 10022300-54100 SUPPLIES $38.01 10022840-54100 SUPPLIES $38.01 10020210-55100 TELEPHONE $76.02 10023100-55100 TELEPHONE $38.01 10024210-55100 TELEPHONE $63.35 10024220-55100 TELEPHONE $53.72 20913900-55100 TELEPHONE $38538 70024500-55100 TELEPHONE $28.51 77725200-55100 TELEPHONE $38.01 80026400-55100 TELEPHONE $152.04 82024410-55100 TELEPHONE $110.86 82024411-55100 TELEPHONE $76.02 84024420-55100 TELEPHONE $7285 84024421-55100 TELEPHONE $114.03 Vendor Total: $1,448.32 VINCENT MORSE DV110617 PERS ADVANCED $2.874.42 90000000-10410 ACCOUNTS $1,437.21 DISABILITY PENSION RECEIVABLE PAYMENT 90000000-10410 ACCOUNTS $1,437.21 RECEIVABLE Vendor Total: $2,874.42 34 List of Checks Presented for Approval on 11/9/2017 Invoices Vendor Invoice • •ice Account Detail and Allocation DetailName # • • WILLOW COUNTY 81154-OCT UTILITIES $36.58 84024425-55210 UTILITIES $36.58 WATER DIST 17 Vendor Total: $36.58 INVOICE $696,254.10 TOTAL: 35 List of Checks Presented for Approval on 11/16/2017 The following list of bills payable was reviewed and approved for payment. 2�2 ignature Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description AACTION RENTS 305547-2 EQUIPMENT& $1,771.22 82224413-80230 INFRASTRUCTURE $1.771.22 MACHINERY RENTAL Vendor Total: $1,771.22 AFLAC GROUP 4091225700 OCT 2017 AFLAC $515.72 20700000-20538 AFLAC CRITICAL $515.72 INSURANCE CRITICAL CARE /LLNSS POLICY Vendor Total: $515.72 ALICIA TLELO TA 11/29/17 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 TRAINING Vendor Total: $15.00 ALL-GUARD 4151051 MONTHLY $76.90 84024425-52100 CONTRACTED $76.90 ALARM SYSTEMS MONITORING AT SERVICES INC WWTP _ Vendor Total: $76.90 ALLEN JAMES DV111317 INSTRUCTOR $524.00 10022850-52100 CONTRACTED $524.00 SERVICES Vendor Total: $524.00 ALPHA 7102922- MONTHLY ANALYSIS $193.00 84024425-52100 CONTRACTED $193.00 ANALYTICAL UKIAHSTP FOR NPDES PER SERVICES LABORATORIES INC 7102826- MONTHLY ANALYSIS $679.00 84024425-52100 CONTRACTED $679.00 UKIAHSTP FOR NPDES PER SERVICES Vendor Total: $872.00 ALSCO- LSRO102653 LAUNDRY SERVICE $248.10 20324100-52100 CONTRACTED $248.10 AMERICAN LINEN 1 SERVICES DIVISION Vendor Total: $248.10 ALTEC 10842138 PARTS&MATERIALS $238.53 10022100-56130 EXTERNAL $119.27 INDUSTRIES INC AS NEEDED SERVICES 10024220-56130 EXTERNAL $119.26 SERVICES Vendor Total: $238.53 AMADOU DV110717 INSTRUCTOR $298.20 10022850-52100 CONTRACTED $298.20 CAMARA SERVICES Vendor Total: $298.20 AMAZON 1FRW-6TH9- MISCELLANEOUS $8.24 90000000-23252 DISTRICT USE ($0.01) CAPITAL 4D3N SUPPLIES AS NEED TAX-LIBRARIES SERVICES 36 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor • Invoice Account Detail and Allocation Detail ' Name # Description Amt AMAZON 1 FRW-6TH9- MISCELLANEOUS $8.24 90000000-23237 DISTRICT USE (50.05) CAPITAL 4D3N SUPPLIES AS NEED TAX-MEASURE S SERVICES 90000000-23028 MEASURE Y ($0.05) DISTRICT TAX 90000000-23013 STATE USE TAX ($0.60) LIABILITY 10013400-54100 SUPPLIES $0.71 10013400-54100 SUPPLIES $8.24 Vendor Total: $8.24 AMERICAN 7001425918 ANNUAL DUES $2,095.00 82024411-57300 MEMBERSHIPS& $2,095.00 WATER WORKS SUBSCRIPTIONS ASSOCIATION Vendor Total: $2,095.00 ANDREW TR 10131- TRAVEL $618.77 10024210-57100 CONFERENCE& $618.77 STRICKLIN 11/2/17 REIMBURSEMENT TRAINING Vendor Total: $618.77 AT&T OCT 17 INTERNET SERVICES $84.00 77725200-55100 TELEPHONE $84.00 NOV 17 CREDIT CARD $101.49 77725200-55100 TELEPHONE $101.49 TERMINAL Vendor Total: $185.49 BLACK OAK 9284 MISC COFFEE $45.00 73022600-54100 SUPPLIES $45.00 COFFEE SUPPLIES AS NEEDED ROASTERS 9352 MISC COFFEE $45.00 73022600-54100 SUPPLIES $45.00 SUPPLIES AS NEEDED Vendor Total: $90.00 BNY WESTERN DV102017.1 SEMI-ANNUAL LOAN& $92,481.25 96695604-70102 BOND INTEREST $77,481.25 TRUST CO INTEREST- PAYMENTS UKIAHRDAI IA 96695604-70202 BOND PRINCIPAL $15,000.00 PAYMENTS DV102017 SEMI-ANNUAL LOAN& $402,355.00 96695604-70102 BOND INTEREST $62,355.00 INTEREST- PAYMENTS UKIAHRDA07 96695604-70202 BOND PRINCIPAL $340,000.00 PAYMENTS Vendor Total: $494,836.25 BUSINESS CARD 01097 ECONOMIC $29.00 75012700-52515 ADVERTISING& $29.00 DEVELOPMENT PUBLICATION CREDIT CA 00463 FINANCE CREDIT $135.00 10013400-57100 CONFERENCE& $135.00 CARD,MISC. PUR TRAINING 00020 HR/RISK MGMT $320.00 10016100-57100 CONFERENCE& $320.00 CREDIT CARD,MISC TRAINING 37 99934 POLICE CREDIT CARD, ($60.00) 10020210-57100 CONFERENCE& ($60.00) MISC.PURC TRAINING List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor .ice Account Detail Name # Description BUSINESS CARD SF-D20977 POLICE CREDIT CARD, $1,530.00 10020210-57100 CONFERENCE& $1,530.00 MISC.PURC TRAINING SF-D 20965 POLICE CREDIT CARD, $34.99 10020214-57100 CONFERENCE& $34.99 MISC.PURC TRAINING SF-D 20972 POLICE CREDIT CARD, $51.98 90000000-23252 DISTRICT USE ($0.06) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.24) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.24) DISTRICT TAX 90000000-23013 S TATE USE TAX ($3.41) LIABILITY 10020210-54100 SUPPLIES $3.95 10020210-54100 SUPPLIES $51.98 SF-D 20974 POLICE CREDIT CARD, $135.75 90000000-23252 DISTRICT USE ($0.15) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.60) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.60) DISTRICT TAX 90000000-23013 STATE USE TAX ($8.69) LIABILITY 63020210-54100 SUPPLIES $10.04 63020210-54100 SUPPLIES $135.75 61234 FINANCE CREDIT $69.99 10013400-57300 MEMBERSHIPS& $69.99 CARD,MISC.PUR SUBSCRIPTIONS 89993 POLICE CREDIT CARD, $34.16 10020210-57300 MEMBERSHIPS& $34.16 MISC.PURC SUBSCRIPTIONS 78050 CITY MGR $69.80 10012100-54100 SUPPLIES $69.80 DEPARTMENT CREDIT CAR 56018 CITY MGR $173.40 10012100-54100 SUPPLIES $173.40 DEPARTMENT CREDIT CAR 43790 ECONOMIC $30.00 10012200-54100 SUPPLIES $30.00 DEVELOPMENT CREDIT CA 20794 ECONOMIC $50.00 10012200-54100 SUPPLIES $50.00 DEVELOPMENT CREDIT CA 26974 FINANCE CREDIT $53.71 10013400-54100 SUPPLIES $53.71 CARD,MISC. PUR 98158 POLICE CREDIT CARD, ($51.98) 10020210-54100 SUPPLIES ($51.98) 38 MISC.PURC 27770 POLICE CREDIT CARD, ($42.00) 10020210-54100 SUPPLIES ($42.00) MISC.PURC List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt BUSINESS CARD 71991 POLICE CREDIT CARD. $65.18 10020210-54100 SUPPLIES $65.18 MISC.PURC SF-D 20973 POLICE CREDIT CARD, $103.97 10020210-54100 SUPPLIES $103.97 MISC.PURC 01379 ECONOMIC $235.68 75012700-54100 SUPPLIES $235.68 DEVELOPMENT CREDIT CA Vendor Total: $2,968.63 CA PEACE 82940 ANNUAL PREMIUM $540.00 10020210-57300 MEMBERSHIPS& $540.00 OFFICERS SUBSCRIPTIONS ASSOC Vendor Total: $540.00 CANTEEN 10230 MISCELLANEOUS $78.45 10012200-54100 SUPPLIES $78.45 SERVICE SUPPLIES AS NEED Vendor Total: $78.45 CHEM DRY 17493 CARPET CLEANING $1,125.00 20822500-56300 BUILDING MAINT. $1,125.00 SVCS &REPAIR Vendor Total: $1,125.00 CHEVRON AND 51797529 FUEL AS NEEDED UPD $327.39 10020210-56210 FUEL&FLUIDS $327.39 TEXACO BUSINESS CARD SVCS Vendor Total: $327.39 CINDY SAUERS TR 10/29- TRAVEL $158.81 80026400-57100 CONFERENCE& $158.81 30/17 REIMBURSEMENT TRAINING Vendor Total: 5158.81 CLARK PEST 20788171 PEST CONTROL SVCS $92.00 80026210-52100 CONTRACTED $92.00 CONTROL SERVICES 20459664 PEST CONTROL SVCS $74.00 80026220-52100 CONTRACTED $74.00 SERVICES 20772625 PEST CONTROL SVCS $74.00 80026220-52100 CONTRACTED $74.00 SERVICES Vendor Total: $240.00 CODE 58192 CODIFICATION $64.35 10012500-52100 CONTRACTED $64.35 PUBLISHING SERVICES AS PER A SERVICES COMPANY _ Vendor Total: $64.35 COTTIE LOUISE DV 11/09/17 INSTRUCTOR $33.60 10022850-52100 CONTRACTED $33.60 MORRISON SERVICES Vendor Total: $33.60 CWEA DV110317 TECHNICAL $165.00 84024425-57100 CONFERENCE& 5165.00 CERTIFICATION TRAINING Vendor Total: $165.00 DARYL KAPPIS DV111317 INSTRUCTOR $3,102.40 10022850-52100 CONTRACTED $3,102.40 SERVICES ---------- 39 Vendor Total: $3,102.40 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor . Detail Name # Description Amt DC ELECTRIC 29035 ANNUAL RENTAL OF $600.00 10024214-52100 CONTRACTED $600.00 GROUP INC TEMPORARY VID SERVICES Vendor Total: $600.00 DELL 10197608012 COMPUTER $6,094.40 80126100-54330 COMPUTER AND $6,094.40 MARKETING LP HARDWARE AND TECHNOLOGY PERIPHER 10197844500 DELL 27 MONITOR $620.39 10013400-54100 SUPPLIES $620.39 Vendor Total: $6,714.79 DEPARTMENT OF 269980 CHEM/TEST REPORT $1,295.00 10020210-52100 CONTRACTED $1,295.00 JUSTICE CRIMINAL INVE SERVICES 265597 CHEM/TEST REPORT $407.00 10020000-44420 FINGERPRINT $407.00 CRIMINAL INVE FEES Vendor Total: $1,702.00 DEPT OF L 7180 LICENSE RENEWAL $115.00 10024210-57300 MEMBERSHIPS& $115.00 CONSUMER SUBSCRIPTIONS AFFAIRS Vendor Total: $115.00 DETROIT 555295 SUPPLIES AS NEEDED $376.58 90000000-23252 DISTRICT USE ($0.42) INDUSTRIAL TAX-LIBRARIES TOOL 90000000-23237 DISTRICT USE ($1.67) TAX-MEASURE S 90000000-23028 MEASURE Y ($1.67) DISTRICT TAX 84024421-54100 SUPPLIES $3.76 84024421-54100 SUPPLIES $376.58 Vendor Total: $376.58 DUDEK 20173419 RECIRCULATE THE $97.50 10023100-52100 CONTRACTED $97.50 EIR ENERGY ANA SERVICES Vendor Total: $97.50 E&M ELECTRIC 310187 RECONDITION GE $2,110.07 84024425-56120 EQUIPMENT $2,110.07 &MACHINERY, 40HP 1185RPM 46 MAINTENANCE& INC REPAIR Vendor Total: $2,110.07 EBA 31767 TASK 2B--THIRD QTR $6,885.00 70024500-52100 CONTRACTED $6,885.00 ENGINEERING 2017 DETE SERVICES Vendor Total: $6,885.00 EDDIE'S COCINA DVIO0717 PUMPKINFEST MEAL $167.00 90000000-23219 PUMPKINFEST $167.00 VOUCHERS Vendor Total: $167.00 EDWARD BACON 29059 SUPPLIES AS NEEDED $50.53 84024421-56130 EXTERNAL $50.53 40 COMPANY INC SERVICES List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor EDWARD BACON 29080 SUPPLIES AS NEEDED $151.28 84024421-56130 EXTERNAL $151.28 COMPANY INC SERVICES Vendor Total: $201.81 EFAX 991210 EFAX SERVICES $145.90 10012200-55100 TELEPHONE $145.90 CORPORATE Vendor Total: $145.90 EPIC AVIATION 7027701 JET A FUEL $7,669.08 77725200-58401 AVIATION FUEL $7,669.08 LLC Vendor Total: $7,669.08 EUREKA 439204 EQUIPMENT $67.00 90000000-23219 PUMPKINFEST $67.00 OXYGEN CO MAINTENANCE U 150165 EQUIPMENT $59.79 20324100-54100 SUPPLIES $59.79 MAINTENANCE U 150032 EQUIPMENT AS $287.77 20324100-54100 SUPPLIES $287.77 NEEDED Vendor Total: $414.56 EVERGREEN JOB 685 EDUCATIONALlTRAINI $964.79 20526430-57100 CONFERENCE& $964.79 &SAFETY NG SERVICES TRAINING TRAINING INC 675 EDUCATIONALITRAINI $2,109.12 80026110-52100 CONTRACTED $1,054.56 NG SERVICES SERVICES 80026120-52100 CONTRACTED $1,054.56 SERVICES 684 EDUCATIONAUTRAINI $2,109.12 80026110-52100 CONTRACTED $1,054.56 NG SERVICES SERVICES 80026120-52100 CONTRACTED $1,054.56 SERVICES 698 EDUCATIONALITRAINI $2,109.12 80026110-52100 CONTRACTED $1.054.56 NG SERVICES SERVICES 80026120-52100 CONTRACTED $1,054.56 SERVICES Vendor Total: $7,292.15 EVOQUA WATER 903250042 SUPPLIES AS NEEDED $1,018.73 84024425-56120 EQUIPMENT $1,018.73 TECHNOLOGIES MAINTENANCE& LLC REPAIR Vendor Total: $1,018.73 FASTENAL CAUKA28468 MISC SUPPLIES AS $14.77 84024425-56120 EQUIPMENT $14.77 NEEDED MAINTENANCE& REPAIR CAUKA28452 MISC SUPPLIES AS $20.55 84024425-56120 EQUIPMENT $20.55 NEEDED MAINTENANCE& REPAIR Z:AUKA28391 MISC SUPPLIES AS $414.96 84024425-56120 EQUIPMENT $41496 NEEDED MAINTENANCE& REPAIR Vendor Total: $450.28 41 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor • . Allocation Name # Description Amt FILETRAIL 2017-0740 HOSTED FILE $489.00 10012500-52100 CONTRACTED $489.00 MANAGMENT SYSTEM SERVICES Vendor Total: $489.00 FISHMAN 1104055 PAPER $1,148.78 10012200-54100 SUPPLIES $1,148.78 SUPPLY CO Vendor Total: $1,148.78 FLEETPRIDE 88570440 MISC PARTS& $85.22 90000000-23237 DISTRICT USE ($0.40) MATERIALS AS NEED TAX-MEASURE S 10024220-56130 EXTERNAL $0.80 SERVICES 10024220-56130 EXTERNAL $85.22 SERVICES 90000000-23028 MEASURE Y ($0.40) DISTRICT TAX Vendor Total: $85.22 GARTON CU33032 PARTS AS NEEDED $88.04 10024220-56130 EXTERNAL $88.04 TRACTOR INC SERVICES Vendor Total: $88.04 GCR TIRES& 851-39674 TIRES,TUBES, $347.73 10020210-56130 EXTERNAL $347.73 SERVICES REPAIRS&LABOR SERVICES 851-39456 TIRES,TUBES, $499.35 10020210-56130 EXTERNAL $499.35 REPAIRS&LABOR SERVICES 851-39477 TIRES,TUBES, $548.42 10020210-56130 EXTERNAL $548.42 REPAIRS&LABOR SERVICES 851-39589 TIRES,TUBES, $798.19 10021210-56130 EXTERNAL $798.19 REPAIRS&LABOR SERVICES 851-39575 TIRES,TUBES, $308.69 10022100-56130 EXTERNAL $308.69 REPAIRS&LABOR SERVICES 851-39474 TIRES,TUBES, $792.12 10024220-56130 EXTERNAL $792.12 REPAIRS&LABOR SERVICES 851-39761 TIRES,TUBES, $426.61 80026400-56130 EXTERNAL $426.61 REPAIRS&LABOR SERVICES 851-39482 TIRES,TUBES, $674.06 80026400-56130 EXTERNAL $674.06 REPAIRS&LABOR SERVICES Vendor Total: $4,395.17 GEARY,SHEA, 43375 TRIAL COUNSEL IN $71,880.08 84424422-52100 CONTRACTED $71,880.08 O'DONNELL, UVSD VS.COU SERVICES GRATTAN,& MITCHELL Vendor Total: $71,880.08 GI JOES ARMY- 136475 MISCELLANEOUS $163.65 82024410-54100 SUPPLIES $81.82 NAVY ITEMS AS NEEDED 42 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor .ice Invoice AccountDetail and Allocation Detail ,Name # . . GI JOES ARMY- 136475 MISCELLANEOUS $163.65 84024420-54100 SUPPLIES $81.83 NAVY ITEMS AS NEEDED Vendor Total: $163.65 GRANICUS INC 90384 SOFTWARE& $453.29 10012500-52100 CONTRACTED $453.29 SERVICES SERVICES AGREEMENT Vendor Total: $453.29 GRANITE 1276861 MISC ROCK&ROAD $134.10 82224413-80230 INFRASTRUCTURE $134.10 CONSTRUCTION PATCH MATERIA COMPANY 1279800 MISC ROCK&ROAD $298.34 82224413-80230 INFRASTRUCTURE $149.32 PATCH MATERIA 82024414-54100 SUPPLIES $149.02 1276645 MISC ROCK&ROAD $429.72 82224413-80230 INFRASTRUCTURE $429.72 PATCH MATERIA 1271779 MISC ROCK&ROAD $533.57 82224413-80230 INFRASTRUCTURE $94.34 PATCH MATERIA 82024414-54100 SUPPLIES $439.23 1279879 MISC ROCK&ROAD $1,998.22 82224413-80230 INFRASTRUCTURE $1,998.22 PATCH MATERIA 1226758 MISC ROCK&ROAD $176.48 82024414-54100 SUPPLIES $87.49 PATCH MATERIA 84024421-54100 SUPPLIES $88.99 1271762 MISC ROCK&ROAD $688.78 82024414-54100 SUPPLIES $291.53 PATCH MATERIA 84024421-54100 SUPPLIES $397.25 1274670 MISC ROCK&ROAD $454.41 84024421-54100 SUPPLIES $454.41 PATCH MATERIA Vendor Total: $4,713.62 GRICE G2289 SUPPLIES AS NEEDED $452.00 90000000-23252 DISTRICT USE ($0.53) INDUSTRIES INC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($2.10) TAX-MEASURE S 90000000-23028 MEASURE Y ($2.10) DISTRICT TAX 90000000-23013 STATE USE TAX ($30.45) LIABILITY 82024414-54100 SUPPLIES $35.18 82024414-54100 SUPPLIES $452.00 43 Vendor Total: $452.00 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor invoice . .ice Account Detail and Allocation Name # Description HART'S AUTO 37238 PARTS AS NEEDED $188.83 10020210-56130 EXTERNAL $188.83 SUPPLY SERVICES Vendor Total: $188.83 INFOSEND INC 127284 PUMKINFEST $80.00 90000000-23219 PUMPKINFEST $80.00 Vendor Total: $80.00 INTERCOUNTY 6150 REPAIR AIR $275.00 84024425-56120 EQUIPMENT $275.00 MECHANICAL& COMPRESSION MAINTENANCE 8 ELECTRICAL INC REPAIR Vendor Total: $275.00 INTERSTATE 380030158 BATTERIES $722.37 10020210-56130 EXTERNAL $180.57 BATTERIES SERVICES 80026400-56130 EXTERNAL $180.60 SERVICES 80026400-56130 EXTERNAL $180.60 SERVICES 64024425-56130 EXTERNAL $180.60 SERVICES 20270 BATTERIES $312.25 10021210-56130 EXTERNAL $30.35 SERVICES 84024421-56130 EXTERNAL $281.90 SERVICES Vendor Total: $1,034.62 J&M LOCK 34314 DUPLICATE KEYS, $4.88 20822500-56300 BUILDING MAINT. $4.88 REPAIRS&MISC &REPAIR Vendor Total: $4.88 JENDI COURSEY 1436 PERFORMANCE AND $1,000.00 63020210-52100 CONTRACTED $1,000.00 COMMUNICATIO SERVICE REVIEW SERVICES NS Vendor Total: $1,000.00 JOAN KELLY DV 110617 BOOT ALLOWANCE $140.89 84024425-54100 SUPPLIES $140.89 Vendor Total: $140.89 JOANNE WALTS DVI 11317 REIMBURSEMENT $85.00 84024425-57100 CONFERENCE& $85.00 CERTIFICATE TRAINING Vendor Total: $85.00 JOHN HAMNER DV110817 REGISTRATION $150.00 82024411-57100 CONFERENCE& $150.00 TRAINING _ Vendor Total: $150.00 JOHN'S LOCK& 5402 MISC LOCK& $30.00 10020210-56130 EXTERNAL $30.00 SAFE KEYSERVICES AS NEE SERVICES Vendor Total: $30.00 KELLY-MOORE 910- GRINDER SUPPLIES $283.42 10024220-56130 EXTERNAL $283.42 PAINT COMPANY 00000273066 SERVICES INC 910- GRINDER SUPPLIES $2,571.32 10024220-56130 EXTERNAL $2,571.32 00000272502 SERVICES 44 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor .ice Invoice Invoice Account . DetailName # . . KELLY-MOORE 910- MISCELLANEOUS $32.75 69122700-54100 SUPPLIES $32.75 PAINT COMPANY 00000272704 PURCHASES AS REQ INC 910- MISCELLANEOUS $65.50 69122700-54100 SUPPLIES $65.50 00000272172 PURCHASES AS REQ 910- MISCELLANEOUS $98.25 69122700-54100 SUPPLIES $98.25 00000271776 PURCHASES AS REQ Vendor Total: $3,051.24 KEN FOWLER 12842 MISC AUTOMOTIVE $42.96 10020210-56130 EXTERNAL 542.96 MOTORS INC PARTS AS NEEDE SERVICES 12841 MISC AUTOMOTIVE $93.38 10020210-56130 EXTERNAL $93.38 PARTS AS NEEDE SERVICES 12931 MISC AUTOMOTIVE $34.88 10021210-56130 EXTERNAL $34.88 PARTS AS NEEDE SERVICES Vendor Total: $171.22 KOMLINE- 42036965 PART#0390210 BELT $2,177.88 90000000-23237 DISTRICT USE ($2.35) SANDERSON SENSOR AIR L TAX-MEASURE S 84024425-56120 EQUIPMENT $4.70 MAINTENANCE 8 REPAIR 84024425-56120 EQUIPMENT $2,177.88 MAINTENANCE 8 REPAIR 90000000-23028 MEASURE Y ($2.35) DISTRICT TAX Vendor Total: $2,177.88 L 8 M 303190 SUPPLIES AS NEEDED $281.06 90000000-23028 MEASURE Y ($1.11) DISTRIBUTION DISTRICT TAX 10022100-54100 SUPPLIES $1.11 10022100-54100 SUPPLIES $281.06 Vendor Total: $281.06 LEGAL SHIELD 38295 NOV PREPAID LEGAL $51.80 20700000-20526 PREPAID LEGAL- $51.80 17 SERVICE AFLAC Vendor Total: $51.80 LES SCHWAB 64000332798 MISCELLANEOUS TIRE $99.50 10020210-56130 EXTERNAL $99.50 TIRE CENTER SERVICES AS SERVICES 64000333023 MISCELLANEOUS TIRE $63.03 77725200-56130 EXTERNAL $63.03 SERVICES AS SERVICES Vendor Total: $162.53 LEXIS NEXIS 1410964- LEXIS NEXIS LE PLUS $70.90 10020210-54202 MAJOR CRIME $70.90 RISK SOLUTIONS 20171031 SEARCHING INVETIGATIONS 45 Vendor Total: $70.90 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor •ice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt LINCOLN ew000229 PARTS AS NEEDED $682.86 10022300-54100 SUPPLIES $682.86 AQUATICS Vendor Total: $682.86 LINDA CHANCE DVI11317 INSTRUCTOR $117.60 10022850-52100 CONTRACTED $117.60 JOHNSTON SERVICES Vendor Total: $117.60 LORI MARTIN TA 11/29/17 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 TRAINING TR 10/24- TRAVEL $105.00 20513300-57100 CONFERENCE& $105.00 28117 REIMBURSEMENT TRAINING Vendor Total: $120.00 MARIANNE 111317 REIMBURSEMENT $16.26 90000000-23219 PUMPKINFEST $16.26 DAVISON SUPPLIES Vendor Total: $16.26 MATHESON TRI- 16475077 OXYGEN& $100.45 84024425-80230 INFRASTRUCTURE $100.45 GAS INC MISCELLANEOUS AS NEED 16415989 OXYGEN& $37.93 80026210-54100 SUPPLIES $37.93 MISCELLANEOUS AS NEED 16493416 OXYGEN& $175.81 84024421-54100 SUPPLIES $175.81 MISCELLANEOUS AS NEED Vendor Total: $314.19 MAVERICK DV110817 ROOM RENTAL $500.00 73000000-10410 ACCOUNTS $500.00 ENTERPRISES REFUND RECEIVABLE INC _ Vendor Total: $500.00 MENDOCINO 174471 VETERINARY $232.26 10020210-54100 SUPPLIES $232.26 ANIMAL SERVICES HOSPITAL Vendor Total: $232.26 NATIONAL 51090719.001 WATER SUPPLY, $1,797.41 82224413-80100 MACHINERY& $1,797.41 METER& GROUNDWATER,SEW EQUIPMENT AUTOMATION 51090941.001 WATER SUPPLY, $2,173.13 82224413-80100 MACHINERY& $2,173.13 GROUNDWATER,SEW EQUIPMENT Vendor Total: $3,970.54 NATIONAL 1050874 NOTARY PUBLIC $516.60 10024210-57100 CONFERENCE& $172.20 NOTARY REGISTRATION-L TRAINING ASSOCIATION LIMBIRD 82024410-57100 CONFERENCE& $172.20 TRAINING 84024420-57100 CONFERENCE& $172.20 TRAINING Vendor Total: $516.60 NAYELY GARCIA- TA 12/8/17 TRAVEL ADVANCE $15.00 10020210-57100 CONFERENCE& $15.00 FELIX TRAINING 46 Vendor Total: $15.00 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor •ice Invoice Invoice . Allocation Detail Name # Description NCPA 006102- NCPA NOV-17 $657,325.00 80026300-58104 NCPA $51,440.00 1117021 MANAGEMENT SERVICES 80026300-58101 NCPA PLANT $39,165.00 GENERATION 80026300-58102 NCPA POWER $471,688.00 PURCHASES 80026300-58105 NCPA THIRD ($60,408.00) PARTY SALES 80026300-58103 NCPA $155.440.00 TRANSMISSION Vendor Total: 5657,325.00 NHA ADVISORS UKI-01- FINANCIAL ADVISORY $1,956.25 10013400-52100 CONTRACTED $1,956.25 LLC 090517 SERVICES SERVICES Vendor Total: $1.956.25 OFFICE DEPOT 97537615800 OFFICE SUPPLIES, $14.50 10016100-54160 HR-CITY $14.50 1 MISCELLANEOUS LIABILITY& CONTRACT 97537638600 OFFICE SUPPLIES, $140.81 10016100-54160 HR-CITY $36.96 1 MISCELLANEOUS LIABILITY& CONTRACT 10024210-54100 SUPPLIES $103.85 97480958700 OFFICE SUPPLIES, $384.95 10012100-54100 SUPPLIES $32.50 1 MISCELLANEOUS 10012200-54100 SUPPLIES $352.45 96909911700 OFFICE SUPPLIES, $44.43 10012200-54100 SUPPLIES $44.43 1 MISCELLANEOUS 97108344500 OFFICE SUPPLIES, $5.08 10020210-54100 SUPPLIES $5.08 1 MISCELLANEOUS 97292577500 OFFICE SUPPLIES, $7.97 10020210-54100 SUPPLIES $7.97 1 MISCELLANEOUS 97367217600 OFFICE SUPPLIES, $16.84 10020210-54100 SUPPLIES $16.84 1 MISCELLANEOUS 97367071100 OFFICE SUPPLIES, $21.59 10020210-54100 SUPPLIES $21.59 1 MISCELLANEOUS 97292587600 OFFICE SUPPLIES, $42.37 10020210-54100 SUPPLIES $42.37 1 MISCELLANEOUS 97108387700 OFFICE SUPPLIES, $89.75 10020210-54100 SUPPLIES S89.75 1 MISCELLANEOUS 97482126800 OFFICE SUPPLIES, $271.31 10020210-54100 SUPPLIES $271.31 1 MISCELLANEOUS 47 97392617300 OFFICE SUPPLIES, $64.05 10024210-54100 SUPPLIES $64.05 1 MISCELLANEOUS List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor Invoice • .ice Account Detail and Allocation Name # Description Amt OFFICE DEPOT 97078386200 OFFICE SUPPLIES, $269.23 10024210-54100 SUPPLIES $269.23 1 MISCELLANEOUS 97285314400 OFFICE SUPPLIES, $405.14 20513300-54100 SUPPLIES $405.14 1 MISCELLANEOUS Vendor Total: $1,778.02 ONE TIME PAY DV111517 BLDG PERMIT $180.00 10023300-42210 BUILDING $180.00 VENDOR REFUND PERMITS DVI10617 BUILDING PERMIT $853.17 10023300-42210 BUILDING $482.40 REFUND PERMITS 90000000-23027 BUILDING STDS $3.60 ADMIN SPEC FD 10023300-42220 ELECTRICAL $64.84 PERMITS 90000000-23234 GENERAL PLAN $174.82 UPDATE FEES 10023300-42230 PLUMBING $56.44 PERMITS 90000000-23005 STRONG MOTION $4.40 INSTR.PROG. 10023300-42212 TECH& $28.76 RECORDS SURCHARGE 10023300-42211 TRAIN& $37.91 CERTIFICATION SURCHRG DV110817A SOFTBALL COMPLEX $1,300.00 10022100-46360 PARKS RENTAL $1,300.00 REFUND DV110817 RECREATION CLASS $51.00 10022831-44915 RECREATION $51.00 REFUND PROGRAM INCOME DV110817.2 RECREATION REFUND $55.25 10022831-44915 RECREATION $55.25 PROGRAM INCOME 113764-5 UTILITY REFUND $577.92 90100000-10421 UTILITY $577.92 RECEIVABLES CLEARING Vendor Total: -$3,017.34 ONESOURCE S5275105.002 SUPPLIES AS NEEDED $354.60 80000000-12104 INVENTORY- $354.60 DISTRIBUTORS PURCHASES LLC 35496601.003 SUPPLIES AS NEEDED $620.28 80000000-12104 INVENTORY- $2.88 PURCHASES 80000000-12104 INVENTORY- $620.28 PURCHASES 90000000-23028 MEASURE Y ($2.88) DISTRICT TAX 55663619.001 SUPPLIES AS NEEDED $910.35 80000000-12104 INVENTORY- $910.35 PURCHASES S5573869.005 ELECTRICAL $1,064.07 80000000-12104 INVENTORY- $1,064.07 EQUIPMENT AND PURCHASES 48 SUPPL 55571182.004 ELECTRICAL $178.60 80026110-54100 SUPPLIES $178.60 EQUIPMENT AND SUPPL List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor .ice Invoice Invoice . DetailName # . . ONESOURCE 55628415.001 ELECTRICAL $283.08 80026110-54100 SUPPLIES $283.08 DISTRIBUTORS EQUIPMENT AND LLC SUPPL S5628415.002 ELECTRICAL $702.60 80026110-54100 SUPPLIES $702.60 EQUIPMENT AND SUPPL S5591155.001 SUPPLIES AS NEEDED $170.15 80026120-54100 SUPPLIES $170.15 Vendor Total: $4,283.73 OPERATING 1711-1 NOV 17 PW UNION $840.00 20700000-20509 PIRDEDUCT- $840.00 ENGINEERS DUES UNION DUES UNION 1711.1 NOV 17 MISC UNION $1,210.00 20700000-20509 PIR DEDUCT.- $1,210.00 DUES UNION DUES Vendor Total: $2,050.00 OPPERMAN& 1272780014 MISCELLANEOUS $83.74 84024425-56120 EQUIPMENT $83.74 SON INC PARTS AS NEEDED MAINTENANCE& REPAIR 1272960038 MISCELLANEOUS $36.54 10020210-56130 EXTERNAL $36.54 PARTS AS NEEDED SERVICES 1272900022 MISCELLANEOUS $52.16 10020210-56130 EXTERNAL $52.16 PARTS AS NEEDED SERVICES 1272990022 MISCELLANEOUS $173.95 10020210-56130 EXTERNAL $173.95 PARTS AS NEEDED SERVICES 1272780019 MISCELLANEOUS $189.69 10020210-56130 EXTERNAL $189.69 PARTS AS NEEDED SERVICES 1273000020 MISCELLANEOUS $618.75 10022100-56130 EXTERNAL $618.75 PARTS AS NEEDED SERVICES 1272830036 MISCELLANEOUS $17.10 10024220-56130 EXTERNAL $17.10 PARTS AS NEEDED SERVICES 1272990054 MISCELLANEOUS $130.31 20324100-54100 SUPPLIES $130.31 PARTS AS NEEDED Vendor Total: $1,302.24 PACE SUPPLY 024186572 GAS VALVE $4,172.44 84024425-56120 EQUIPMENT $4,172.44 CORPORATION MAINTENANCE& REPAIR 024179485-2 PLUMBING $120.73 82000000-12104 INVENTORY- $120.73 EQUIPMENT, PURCHASES FIXTURES. 024179485-1 PLUMBING $433.07 82000000-12104 INVENTORY- 5433.07 EQUIPMENT, PURCHASES FIXTURES, 024179485 PLUMBING $3,551.16 82000000-12104 INVENTORY- $3,551.16 EQUIPMENT, PURCHASES FIXTURES, 024175324 MISCELLANEOUS $109.88 82024414-54100 SUPPLIES $109.88 ITEMS AS NEEDED 024195555 MISCELLANEOUS $121.95 82024414-54100 SUPPLIES $121.95 49 ITEMS AS NEEDED - Vendor Total: $8,509.23 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail : Name # Description Amt PAYMENTUS US17100027 CREDIT CARD $2,988.00 20513300-52100 CONTRACTED $2,988.00 GROUP INC PROCESSING SERVICES SERVICE Vendor Total: $2,988.00 PETERSON 277888P FILTERS $57.90 20324100-56112 EQUIPMENT $36.49 TRUCKS INC PARTS FOR RESALE 10020210-56130 EXTERNAL $15.68 SERVICES 10021210-56130 EXTERNAL $5.73 SERVICES 278030P FILTERS $37.90 77725200-56130 EXTERNAL $37.90 SERVICES 97794P FILTERS $96.54 77725200-56130 EXTERNAL $96.54 SERVICES Vendor Total: $192.34 PG&E CO 3822-9 OCT 17 GAS&ELECTRIC $5,011.41 10024220-56210 FUEL&FLUIDS ($70.14) SERVICES 84024425-55200 PG&E $806.66 10022100-55210 UTILITIES $11.49 10022300-55210 UTILITIES $49.63 20822500-55210 UTILITIES $86.21 69122700-55210 UTILITIES $30.57 70024500-55210 UTILITIES $381.40 73022600-55210 UTILITIES $15.11 73022600-55210 UTILITIES $39.72 77725200-55210 UTILITIES $50.57 82024411-55210 UTILITIES $3,540.34 84024421-55210 UTILITIES $69.85 Vendor Total: $5,011.41 PHYSIO- 117087256 REPLACEMENT $223.53 20822500-56120 EQUIPMENT $223.53 CONTROL INC BATTERY MAINTENANCE& REPAIR 517001051 DEFIBRILLATOR ($314.04) 10021210-52111 MAINT. ($314.04) SERVICE SUPPORT CONTRCTS- DEFIBRULATOR 417126854 DEFIBRILLATOR $1,255.92 10021210-52111 MAINT. $1,255.92 SERVICE SUPPORT CONTRCTS- DEFIBRULATOR Vendor Total: $1,165.41 PLATT ELECTRIC 0365703 MISC ELECTRICAL $179.18 82024411-56120 EQUIPMENT $179.18 50 SUPPLY SUPPLIES AS NE MAINTENANCE& REPAIR List of Checks Presented for Approval on 11/16/2017 Invoices Vendor Invoice • .ice Account Detail and Allocation Detail Name # Description Amt PLATT ELECTRIC 0298870 MISC ELECTRICAL $159.19 80526150-54100 SUPPLIES $159.19 SUPPLY SUPPLIES AS NE Vendor Total: $338.37 PMI 10026025 CANVASS ACCESS $200.00 80026200-54100 SUPPLIES $200.00 FOR PMI EQUIPMENT Vendor Total: $200.00 POWER 744540 SUPPLIES AS NEEDED $76.80 10022100-56130 EXTERNAL $76.80 INDUSTRIES INC SERVICES Vendor Total: $76.80 PPG 7401362 GREEN AEROSOL $772.87 90000000-23252 DISTRICT USE ($0.92) INDUSTRIES,INC TOUCH UP PAINT TAX-LIBRARIES 90000000-23237 DISTRICT USE ($3.65) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.65) DISTRICT TAX 90000000-23013 STATE USE TAX ($9.12) LIABILITY 80026120-54100 SUPPLIES $17.34 80026120-54100 SUPPLIES $772.87 Vendor Total: $772.87 PUBLIC SERVICE CITY SEPT 17 UTILITIES $105,256.06 80626500-52133 MONTHLY $218.15 DEPARTMENT DISCOUNT PROGRAM 10012400-55210 UTILITIES $255.67 10022100-55210 UTILITIES $21,645.11 10022300-55210 UTILITIES $3,153.56 10024214-55210 UTILITIES $629.06 10024220-55210 UTILITIES $342.49 20620231-55210 UTILITIES $77.94 20822500-55210 UTILITIES $8,190.48 20824300-55210 UTILITIES $790.11 25024300-55210 UTILITIES $29.16 64020213-55210 UTILITIES $707.66 69122700-55210 UTILITIES $2,555.38 73022600-55210 UTILITIES $2,372.82 51 77725200-55210 UTILITIES $2,781.45 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description Amt PUBLIC SERVICE CITY SEPT 17 UTILITIES $105,256.06 80026400-55210 UTILITIES $1,537.51 DEPARTMENT 80526610-55210 UTILITIES $12,240.29 82024411-55210 UTILITIES $21,563.94 84024421-55210 UTILITIES $55.98 84024425-55210 UTILITIES $26,109.30 105727-2 UTILITES $115.67 90000000-23219 PUMPKINFEST $115.67 PUMPKINFEST 89690-2 SEWER 89690-2 $145.35 31122870-55210 UTILITIES $145.35 SEPT 17 105746-2 UTILITES $33.18 73022600-55210 UTILITIES $33.18 Vendor Total: 5105.550.26 R EMMETT OCT 17 MANAGEMENT $2,475.00 10012100-52100 CONTRACTED $2,175.00 JONES ADVISORY SERVICES SERVICES 70024500-52100 CONTRACTED $300.00 SERVICES Vendor Total: S2.475.00 REDWOOD DVI 11717 BUILDING PERMIT $30.00 90000000-23005 STRONG MOTION $30.00 CHILDRENS REFUND INSTR,PROG. SERVICES INC Vendor Total: $30.00 REDWOOD 1885708 CARDLOCK FUEL $7,968.67 10020210-56210 FUEL&FLUIDS $18.05 COAST FUELS PURCHASES 10020210-56210 FUEL&FLUIDS $107.00 10020210-56210 FUEL&FLUIDS $2,249.91 10020224-56210 FUEL&FLUIDS $42.51 10022100-56210 FUEL&FLUIDS $1,120.83 10024210-56210 FUEL&FLUIDS 520.80 10024220-56210 FUEL&FLUIDS $1,581.95 20324100-56210 FUEL&FLUIDS $168.55 20513382-56210 FUEL&FLUIDS S23.35 20822500-56210 FUEL&FLUIDS $103.60 80026400-56210 FUEL&FLUIDS $1,085.25 82024411-56210 FUEL&FLUIDS $300.76 82024414-56210 FUEL&FLUIDS $20.80 52 82024414-56210 FUEL&FLUIDS $273.22 82024414-56210 FUEL&FLUIDS $280.55 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt REDWOOD 1885708 CARDLOCK FUEL $7,968.67 84024421-56210 FUEL&FLUIDS $20.80 COAST FUELS PURCHASES 84024421-56210 FUEL&FLUIDS $232.75 84024421-56210 FUEL&FLUIDS $238.98 84024425-56210 FUEL&FLUIDS $79.01 0086863 CARDLOCK FUEL $261.11 20324100-56210 FUEL&FLUIDS $261.11 PURCHASES 0076724 CARDLOCK FUEL $166.29 20824300-56210 FUEL&FLUIDS $166.29 PURCHASES 0077039 CARDLOCK FUEL $782.59 20824300-56210 FUEL&FLUIDS $782.59 PURCHASES 1880668 CARDLOCK FUEL $1,414.62 20324100-58410 GARAGE $1,414.62 PURCHASES LUBRICANTS& PARTS _ Vendor Total: $10,593.28 REDWOOD 17-11 EAP NOV 17 REMIF EAP $519.52 20112400-52525 WORKER'S $519.52 EMPIRE INSURANCE COMP.EXPENSE MUNICIPAL INSURANCE FUND Vendor Total: $519.52 REDWOOD FORD 126371 PARTS&SERVICE ($6.57) 10020210-56130 EXTERNAL ($6.57) REPAIRS AS NEE SERVICES 126485 PARTS&SERVICE $6.33 10020210-56130 EXTERNAL $6.33 REPAIRS AS NEE SERVICES 126452 PARTS&SERVICE $17.93 10020210-56130 EXTERNAL $17.93 REPAIRS AS NEE SERVICES 126604 PARTS&SERVICE $56.97 10020210-56130 EXTERNAL $56.97 REPAIRS AS NEE SERVICES 126297 PARTS&SERVICE $93.99 10020210-56130 EXTERNAL $93.99 REPAIRS AS NEE SERVICES 126571 PARTS&SERVICE $93.99 10020210-56130 EXTERNAL $93.99 REPAIRS AS NEE SERVICES 126437 PARTS&SERVICE $104.72 10020210-56130 EXTERNAL $104.72 REPAIRS AS NEE SERVICES 126348 PARTS&SERVICE $119.50 10020210-56130 EXTERNAL $119.50 REPAIRS AS NEE SERVICES 126432 PARTS&SERVICE $133.80 10020210-56130 EXTERNAL $133.80 REPAIRS AS NEE SERVICES 126264 PARTS&SERVICE $140.94 10020210-56130 EXTERNAL $140.94 REPAIRS AS NEE SERVICES 53 126447 PARTS&SERVICE $157.41 10020210-56130 EXTERNAL $15741 REPAIRS AS NEE SERVICES List of Checks Presented for Approval on 11/16/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail Name # Description REDWOOD FORD 126335 PARTS&SERVICE $210.99 10020210-56130 EXTERNAL $210.99 REPAIRS AS NEE SERVICES 126235 PARTS&SERVICE $214.72 10020210-56130 EXTERNAL $214.72 REPAIRS AS NEE SERVICES 126243 PARTS&SERVICE $235.14 10020210-56130 EXTERNAL $235.14 REPAIRS AS NEE SERVICES 126234 PARTS&SERVICE $272.33 10022100-56130 EXTERNAL $272.33 REPAIRS AS NEE SERVICES Vendor Total: $1,852.19 REDWOOD 001698201710 DRUG SCREENING $54.00 10020210-52100 CONTRACTED $54.00 TOXICOLOGY TESTING SERVICES LAB INC Vendor Tote l: $54.00 REDWOOD TREE OCT-17 CAR WASHES& $363.00 20822500-56120 EQUIPMENT $26.00 SERVICE INTERIOR CLEANING MAINTENANCE& STATIONS INC REPAIR 10020210-56130 EXTERNAL $321.00 SERVICES 20324100-56130 EXTERNAL $16.00 SERVICES Vendor Total: $363.00 REOA LTD 1211 OFFICIATING OF $1,344.00 10022822-52100 CONTRACTED $1,344.00 ADULT SOFTBALL SERVICES 1206 OFFICIATING OF $4,655.00 10022822-52100 CONTRACTED $4,655.00 ADULT SOFTBALL SERVICES Vendor Total: $5,999.00 RICHARD 2017-1030-1 AGREEMENT FOR $1,025.00 20913900-52100 CONTRACTED $1,025.00 ANDERSON PROF.SVC'S FOR W SERVICES Vendor Total: $1,025.00 RICHARD TR 1119/17 TRAVEL $87.41 10024210-57100 CONFERENCE& $87.41 SEANOR REIMBURSEMENT TRAINING Vendor Total: $87.41 RICK PINTANE TR 11/14/17 TRAVEL $52.07 10020210-57100 CONFERENCE& $52.07 REIMBURSEMENT TRAINING TA 11/29- TRAVEL ADVANCE $667.37 10020210-57100 CONFERENCE& $667.37 12/2/17 TRAINING Vendor Total: $719.44 ROBERT RICETTI DV111317 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total: $150.00 ROUND TABLE 02-5236 DEPARTMENT LUNCH $73.12 82024411.57100 CONFERENCE& $73.12 PIZZA WELL 9 TRAINING 02-5079 WORKING LUNCH $73.12 84024425-57100 CONFERENCE& $73.12 54 BARSCREEN INSTALL TRAINING Vendor Total: $146.24 List of Checks Presented for Approval on 11/ 16/ 2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt SWINE DV 111517 PUMPKINFEST 17 $237.00 90000000-23219 PUMPKINFEST $237.00 COUNTRY BBQ& MEAL VOUCHERS GOURMET GRILL Vendor Total: $237.00 SAFEWAY INC STMT OCT 17 MISCELLANEOUS $774.41 10016100-54163 HR-INTERVIEW $72.29 PURCHASES AS REQ SUPPLIES 90000000-23219 PUMPKINFEST $5.29 90000000-23219 PUMPKINFEST $19.47 90000000-23219 PUMPKINFEST S4934 90000000-23219 PUMPKINFEST $52.29 90000000-23219 PUMPKINFEST $65.75 10022810-54100 SUPPLIES $18-36 69122700-54100 SUPPLIES $35.42 69122700-54100 SUPPLIES $177.11 73022600-54100 SUPPLIES $4.99 73022600-54100 SUPPLIES $4.99 73022600-54100 SUPPLIES $5.00 73022600-54100 SUPPLIES $6.00 73022600-54100 SUPPLIES $7.87 73022600-54100 SUPPLIES $8.64 73022600-54100 SUPPLIES $19.44 73022600-54100 SUPPLIES $23.98 73022600-54100 SUPPLIES $25.55 73022600-54100 SUPPLIES $25.55 73022600-54100 SUPPLIES $53.53 77725200-54100 SUPPLIES $36.25 77725200-54100 SUPPLIES $57.30 Vendor Total: $774.41 SALES&USE OCT 17 PRE PAID SALES AND $1,407.00 77725200-58401 AVIATION FUEL $1,240.00 TAX USE TAX 90000000-23252 DISTRICT USE $4.00 TAX-LIBRARIES 55 90000000-23237 DISTRICT USE $18.00 TAX-MEASURE S List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor invoice Invoice invoice Account Detail and Allocation DetailName # Description SALES&USE OCT 17 PRE PAID SALES AND $1,407.00 90000000-23028 MEASURE Y $11.00 TAX USE TAX DISTRICT TAX 90000000-23013 STATE USE TAX $134.00 LIABILITY Vendor Total: $1,407.00 SCHNEIDER 814427890 APC ACSC100 $3,420.00 20913900-54320 SOFTWARE $3,420.00 ELECTRIC IT USA COOLING UNITS SN:Y INC Vendor Total: $3,420.00 SHANNON TA 11/29/17 TRAVEL ADVANCE $15.00 20513300-57100 CONFERENCE& $15.00 WALKER TRAINING Vendor Total: $15.00 SILVA SEPTIC 70257 PORTABLE $184.24 10024220-54120 PW-SPECIAL $184.24 INC RESTROOM RENTAL SUPPLIES 70305 SEPTIC SERVICES $125.00 10022100-54100 SUPPLIES $125.00 SKATE PARK Vendor Total: $309.24 SNAP-ON ARV/34095578 TOOLS AS NEEDED $341.30 82024414-54102 SMALL TOOLS $170.65 INDUSTRIAL 84024421-54102 SMALL TOOLS $170.65 Vendor Total: $341.30 SOLID WASTES 353701 MISCELLANEOUS $358.59 84024425-56504 FACILITY $54.81 SYSTEMS INC DUMP FEES MAINTENANCE& REPAIR 84024425-56504 FACILITY $70.60 MAINTENANCE& REPAIR 84024425-56504 FACILITY $88.26 MAINTENANCE& REPAIR 10024220-54120 PW-SPECIAL $24.15 SUPPLIES 10024220-54120 PW-SPECIAL $26.94 SUPPLIES 10024220-54120 PW-SPECIAL $34.37 SUPPLIES 10024220-54120 PW-SPECIAL $59.46 SUPPLIES OCT-17 RESIDENTIAL $20,521.68 90200000-52170 UKIAH WASTE $20,521.68 GARBAGE FEES SOLUTIONS Vendor Total: $20,880.27 SOUTHWEST 300001569 SWAAAE $95.00 77725200-57300 MEMBERSHIPS& $95.00 CHAPTER OF MEMBERSHIP SUBSCRIPTIONS AMERICAN ASSOC Vendor Total: $95.00 SPIRO'S GYROS DV 11/6/17 2017 PUMPKINFEST $158.00 90000000-23219 PUMPKINFEST $158.00 56 MEALVOUCHER Vendor Total: $158.00 List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor DescriptionName # STAPLES CREDIT 3357704504 OFFICE SUPPLIES. $963.64 10013400-54100 SUPPLIES $19.62 PLAN MISC AS NEEDE 84024425-54100 SUPPLIES $944.02 3357704502 OFFICE SUPPLIES, $40.62 10022810-54100 SUPPLIES $40.62 MISC AS NEEDE 3357704503 OFFICE SUPPLIES. $13001 10022810-54100 SUPPLIES $130.01 MISC AS NEEDE Vendor Total: $1.134.27 STATE WATER DV111417 WASTEWATER $300.00 84024425-57300 MEMBERSHIPS& $300.00 RESOURCES OPERATOR SUBSCRIPTIONS CONTROL CERTIFICATE BOARD RENEWAL-R BARTON Vendor Total: $300.00 STEVEN DV111417 BOOT ALLOWANCE $15000 10024210-54100 SUPPLIES $50.00 OROPEZA 82024410-54100 SUPPLIES $50.00 84024420-54100 SUPPLIES $50.00 Vendor Total: $150.00 STRADLING 200655-0002 BOND COUNSEL $13,000.00 10013400-80230 INFRASTRUCTUR $13,000.00 YOCCA SERVICES FOR I-BA E CARLSON& RAUTH Vendor Total: $13,000.00 TELECOM 9140 TELEPHONE $105.00 20913900-52100 CONTRACTED $105.00 PRODUCTS& SERVICES SERVICES 9142 TELEPHONE $105.00 20913900-52100 CONTRACTED $105.00 PRODUCTS& SERVICES SERVICES Vendor Total: $210.00 TELSTAR 90301 EQUIPMENT MAINT. $560.00 84024425-52100 CONTRACTED $560-00 INSTRUMENTS REPAIR.AND R SERVICES INC Vendor Total: $560.00 THRIFTY SUPPLY 2142504-01 GAS VALVE $7.48 82024411-56120 EQUIPMENT $748 CO MAINTENANCE& REPAIR Vendor Total: $748 THURSTON 41713 PARTS AS NEEDED $168.80 10020210-56130 EXTERNAL $168.80 HONDA SERVICES Vendor Total: $168.80 TIM POMA DVI 10717 PUMPKINFEST $119.89 90000000-23219 PUMPKINFEST $11989 REIMBURSEMENT Vendor Total: $119.89 57 TMG UTILITY 201710005 ADVANCED $6,08000 80126100-80100 MACHINERY& $6,080.00 ADVISORY METERING EQUIPMENT SERVICES INC INFRASTRUCTU Vendor Total: $6,080.00 List of Checks Presented for Approval on 11/16/2017 Invoices Vendor •ice Invoice Invoice • Detail and Allocation DetailName # • TRACTOR 207228 MISCELLANEOUS $31.94 84024421-54100 SUPPLIES 531.94 SUPPLY CREDIT SUPPLIES AS NEED PLAN 242305 MISCELLANEOUS $10.83 84024425-54100 SUPPLIES $10.83 SUPPLIES AS NEED 206385 MISCELLANEOUS $136.53 84024425-54100 SUPPLIES 5136.53 SUPPLIES AS NEED 205194 MISCELLANEOUS $140.88 84024425-54100 SUPPLIES $140.88 SUPPLIES AS NEED Vendor Total: $320.18 TUFTS 2017-355(8) POLYGRAPH& $350.00 10020210-52100 CONTRACTED $350.00 POLYGRAPH& INVESTIGATION SERVICES INVESTIGATION SERVICES 2017-324(B) POLYGRAPH& $550.00 20620231-52100 CONTRACTED $550.00 INVESTIGATION SERVICES SERVICES Vendor Total: $900.00 TURF STAR INC 6995455-00 MISCELLANEOUS $110.10 10022100-56130 EXTERNAL $110.10 PARTS AS NEEDED SERVICES Vendor Total: $110.10 UKIAH DAILY 0006050149 PUBLICATION $80.52 10023100-52100 CONTRACTED $80.52 JOURNAL SERVICES 0006045176 PUBLICATION $121.83 10023100-52100 CONTRACTED $121.83 SERVICES 0006048923 PUBLICATION $121.83 10023100-52100 CONTRACTED $121.83 SERVICES 0006051010 LEGAL NOTICE $107.53 10012500-52150 LEGAL $107.53 PUBLICATIONS FY 1 SERVICES/EXPE NSES 0006041817 LEGAL NOTICE $128.19 10012500-52150 LEGAL $128.19 PUBLICATIONS FY 1 SERVICES/EXPE NSES 0006036597 PUBLICATION $63.05 10520210-54100 SUPPLIES $63.05 Vendor Total: $622.95 UKIAH TROPHIES 471835 SOFTBALL PLAQUES $695.77 10022822-54100 SUPPLIES $695.77 &GIFTS Vendor Total: $695.77 UKIAH VALLEY 66727 EMERGENCY CREW $73.20 84024425-57100 CONFERENCE& $73.20 DELI MEAL TRAINING Vendor Total: $73.20 UNITED ROTARY C1210232 CABLE WRAPS, $796.58 10024220-56130 EXTERNAL $796.58 BRUSH CORP GUTTER BROOMS&M SERVICES Vendor Total: $796.58 UNITED SITE 114-6001383 PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 SERVICES RENTAL SERVICES 58 114-6001388 PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 RENTAL SERVICES List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor .ice Invoice Invoice . DetailName # . . UNITED SITE 114-6001395 PORTABLE TOILET $136.32 80026220-52100 CONTRACTED $136.32 SERVICES RENTAL SERVICES 114-5956422 PORTABLE TOILET $195.87 90000000-23219 PUMPKINFEST $195.87 RENTAL 114-5956423 PORTABLE TOILET $195.87 90000000-23219 PUMPKINFEST $195.87 RENTAL 114-5956424 PORTABLE TOILET $249.02 90000000-23219 PUMPKINFEST $249.02 RENTAL Vendor Total: $1,110.70 UNIVAR USA INC SJ846351 LIQUID SODIUM $3,394.31 84024425-52100 CONTRACTED $3,394.31 HYPOCHLORITE 12. SERVICES Vendor Total: $3,394.31 USA BLUEBOOK 402170 LCD METER&GASKET $215.57 84024425-56120 EQUIPMENT $215.57 MAINTENANCE& REPAIR 412848 HYDRANT BACKFLOW $757.02 82024414-54100 SUPPLIES $757.02 PREVENTER Vendor Total: $972.59 UTILITY DESIGN 42 DESIGN, $6,595.00 80026400-52100 CONTRACTED $6,595.00 SERVICES LLC ENGINEERNG& SERVICES CONSULTAN Vendor Total: $6,595.00 VALLEY AUTO 272226 MISC PARTS AS $27.06 20324100-56112 EQUIPMENT $27.06 CENTER INC NEEDED PARTS FOR RESALE 272208 MISC PARTS AS $363.45 10024220-56130 EXTERNAL $363.45 NEEDED SERVICES Vendor Total: $390.51 VISION 165392 POLYCARBONATE $330.00 90000000-23252 DISTRICT USE ($0.35) METERING LLC COVER TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.40) TAX-MEASURE S 90000000-23028 MEASURE Y ($1.40) DISTRICT TAX 90000000-23013 STATE USE TAX ($20.30) LIABILITY 80026200-54100 SUPPLIES $23.45 80026200-54100 SUPPLIES $330.00 Vendor Total: $330.00 VWR 8080366925 SUPPLIES AS NEEDED $442.16 90000000-23237 DISTRICT USE ($2.00) INTERNATIONAL TAX-MEASURE S 59 INC List of Checks Presented for Approval on 11/16/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description VWR 8080366925 SUPPLIES AS NEEDED $442.16 90000000-23028 MEASURE Y ($2.00) INTERNATIONAL DISTRICT TAX INC 84024425-54100 SUPPLIES $4.00 84024425-54100 SUPPLIES $442.16 Vendor Total: $442.16 WERLE 0082826 UKIAH ON ICE $517.20 31400000-54100 SUPPLIES $517.20 ENTERPRISE LLC BOOKMARKS Vendor Total: $517.20 WESCO 1599401 SUPPLIES AS NEEDED $110.81 80000000-12104 INVENTORY- 59.53 DISTRIBUTION PURCHASES INC 80000000-12104 INVENTORY- S37.39 PURCHASES 10024220-54102 SMALL TOOLS $21.30 82024414-54102 SMALL TOOLS $21.30 84024421-54102 SMALL TOOLS $21.29 378918 ELECTRICAL $124.34 80000000-12104 INVENTORY- $124.34 EQUIPMENT AND PURCHASES SUPPL 376848 ELECTRICAL $129.38 80000000-12104 INVENTORY- $129.38 EQUIPMENT AND PURCHASES SUPPL 417526 ELECTRICAL $141.25 80000000-12104 INVENTORY- $141.25 EQUIPMENT AND PURCHASES SUPPL 417525 ELECTRICAL $188.30 80000000-12104 INVENTORY- $188.30 EQUIPMENT AND PURCHASES SUPPL 410243 ELECTRICAL $261.29 80000000-12104 INVENTORY- $261.29 EQUIPMENT AND PURCHASES SUPPL 383637 ELECTRICAL $279.10 80000000-12104 INVENTORY- $279.10 EQUIPMENT AND PURCHASES SUPPL 378916 ELECTRICAL $312.50 80000000-12104 INVENTORY- $312.50 EQUIPMENT AND PURCHASES SUPPL 394386 ELECTRICAL $2,838.34 80000000-12104 INVENTORY- $2,838.34 EQUIPMENT AND PURCHASES SUPPL 412650 ELECTRICAL $259.02 80026110-54102 SMALL TOOLS $259.02 EQUIPMENT AND SUPPLIES 394387 ELECTRICAL $455.71 80026110-54102 SMALL TOOLS $455.71 EQUIPMENT AND SUPPLIES Vendor Total: $5,100.04 WEST YOST 2033550 PROP 1 STORM $21,087.50 91190100-52100 CONTRACTED $21,087.50 60 ASSOCIATED WATER RESOURCES SERVICES P List of Checks Presented for Approval on 11/16/2017 Invoices Vendor .ice Invoice Invoice • Allocation Detail Name # Description WEST YOST 2033318 RRWA EXECUTIVE $33,077.41 91190100-52100 CONTRACTED $33,077.41 ASSOCIATED DIRECTOR SVCS 1 SERVICES 2033551 RRWA EXECUTIVE $39,206.26 91190100-52100 CONTRACTED $39,206.26 DIRECTOR SVCS 1 SERVICES Vendor Total: $93,371.17 WESTERN HILLS 1172 QUARTERLY MEMBER $225.00 10012400-52100 CONTRACTED $225.00 HOMEOWNERS DUES SERVICES ASSOC Vendor Total: $225.00 WESTERN 15 SPEC 16-02 SITE $50,340.10 82224413-80230 INFRASTRUCTURE $23,495.05 WATER DEVELOPMENT WE CONSTRUCTORS INC 82224413-80230 INFRASTRUCTURE $26,845.05 Vendor Total: $50,340.10 WILLOW COUNTY 40351 OCT- UTILITIES $20.00 31122870-55210 UTILITIES $20.00 WATER DIST 17 40353 OCT- UTILITIES $31.72 31122870-55210 UTILITIES $31.72 17 Vendor Total: $51.72 WIPF 0818 DELIVERY OF $1,792.80 82224413-80230 INFRASTRUCTURE $1,195.20 CONSTRUCTION VARIOUS MATERIALS 84024421-54100 SUPPLIES $597.60 Vendor Total: $1,792.80 XEROX CORP 091159085 COPIER LEASE-SEE $169.83 69122700-52100 CONTRACTED $169.83 ADD'L DESCRIP SERVICES 091159084 COPIER LEASE-SEE $352.07 73022600-52100 CONTRACTED $352.07 ADD'L DESCRIP SERVICES 091159081 XEROX CB070H $617.52 10012200-94500 LEASE $617.52 COPIER LEASE PAYMENTS 091159080 COPIER LEASE-SEE $653.89 10012200-94500 LEASE $653.89 ADD'L DESCRIP PAYMENTS 091159086 COPIER LEASE-SEE $1,266.77 10012200-94500 LEASE $1,266.77 ADD'L DESCRIP PAYMENTS 091159083 COPIER LEASE-SEE $218.83 10020210-94500 LEASE $120.36 ADD'L DESCRIP PAYMENTS 10021210-94500 LEASE $76.59 PAYMENTS 20620231-94500 LEASE $10.94 PAYMENTS 64020213-94500 LEASE $10.94 61 PAYMENTS List of Checks Presented for Approval on 11/ 16/2017 Invoices Vendor DescriptionName # XEROX CORP 091159082 COPIER LEASE-SEE $407.02 10020210-94500 LEASE $223.87 ADD'L DESCRIP PAYMENTS 10021210-94500 LEASE $142.46 PAYMENTS 20620231-94500 LEASE $20.35 PAYMENTS 64020213-94500 LEASE $20.34 PAYMENTS Vendor Total: $3,685.93 ZUMAR 0172788 PEDESTRIAN SIGNS $2,683.84 10024220-54127 PIN-SIGN $2,683.84 INDUSTRIES INC POSTS/SHEETIN G __ Vendor Total: $2,683.84 INVOICE $1,697,141.37 TOTAL: 62 List of Checks Presented for Approval on 11/21/2017 The following list of bills payable was reviewed and approved for payment. _ ZS2 Invoices Vendor •ice Invoice Invoice • • Allocation Detail Name # Description ARAMARK 703535104 MAT&TOWEL $95.75 20822500-56300 BUILDING MAINT. $95.75 UNIFORM SERVICE &REPAIR SERVICES 703555443 MAT&TOWEL $95.75 20822500-56300 BUILDING MAINT. $95.75 SERVICE &REPAIR 703524943 MAT&TOWEL $59.52 31122870-56300 BUILDING MAINT. $59.52 SERVICE &REPAIR 703545333 MAT&TOWEL $59.52 31122870-56300 BUILDING MAINT. $59.52 SERVICE &REPAIR 703565599 MAT&TOWEL $59.52 31122870-56300 BUILDING MAINT. $59.52 SERVICE &REPAIR 703535105 MAT&TOWEL $73.75 73022600-56300 BUILDING MAINT. $73.75 SERVICE &REPAIR 703555444 MAT&TOWEL $73.75 73022600-56300 BUILDING MAINT. $73.75 SERVICE &REPAIR 703524959 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703535126 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703545349 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703555464 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703565615 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT Vendor Total: $797.26 ARTS COUNCIL DV111717 ANNUAL MEMBERSHIP $1,000.00 61100000-62105 GENERAL ADMIN $1,000.00 DUES Vendor Total: $1,000.00 AT&T 000010481751 MTD CIRCUIT $877.92 10020210-55100 TELEPHONE $877.92 000010485635 T1 TO INTERNET $573.75 20913900-55100 TELEPHONE $573.75 000010486033 TELEPHONE $5,082.43 20913900-55100 TELEPHONE $5.082.43 SERVICES Vendor Total: $6,534.10 63 AT&T MOBILITY 832056361X1 POLICE MODEMS $501.51 10020210-55100 TELEPHONE $501.51 1142017 List of Checks Presented for Approval on 11/21/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt AT&T MOBILITY 832118877X1 VOICE&DATA CELL $171.16 10022300-55100 TELEPHONE $50.01 1142017 PHONES 20620231-55100 TELEPHONE $13.03 77725200-55100 TELEPHONE $31.02 82024410-55100 TELEPHONE $13.03 82024411-55100 TELEPHONE $13.03 82024411-55100 TELEPHONE $24.98 84024421-55100 TELEPHONE $26.06 875108535X1 VOICE&DATA CELL $34.65 84024421-55100 TELEPHONE $34.65 1142017 PHONES Vendor Total: $707.32 BUSINESS CARD 71231 PURCHASING CREDIT $3.00 10018000-52510 ADVERTISING& $3.00 CARD,MISC. PROMOTION SF-D 20469 PURCHASING CREDIT $164.44 10018000-52510 ADVERTISING& $164.44 CARD,MISC. PROMOTION SF-D 22003-3 PURCHASING CREDIT $147.29 10013200-57100 CONFERENCE& $147.29 CARD,MISC. TRAINING SF-D 220034 PURCHASING CREDIT $147.29 10013400-57100 CONFERENCE& $147.29 CARD,MISC. TRAINING SF-D,22003-5 PURCHASING CREDIT $147.29 10013400-57100 CONFERENCE& $147.29 CARD,MISC. TRAINING SF-D 21040 PURCHASING CREDIT $240.00 10022100-57100 CONFERENCE& $240.00 CARD,MISC. TRAINING 12788 PURCHASING CREDIT $19.00 20413500-57100 CONFERENCE& $6.34 CARD,MISC TRAINING 20513300-57100 CONFERENCE& $6.34 TRAINING 20913900-57100 CONFERENCE& $6.32 TRAINING 17523 PURCHASING CREDIT $29.28 20413500-57100 CONFERENCE& $9.76 CARD,MISC. TRAINING 20513300-57100 CONFERENCE& $9.76 TRAINING 20913900-57100 CONFERENCE& $9.76 TRAINING 62269 PURCHASING CREDIT $40.00 20413500-57100 CONFERENCE& $13.34 CARD,MISC. TRAINING 20513300-57100 CONFERENCE& $13.34 TRAINING 64 20913900-57100 CONFERENCE& $13.32 TRAINING SF-D 20387 PURCHASING CREDIT $84.93 20413500-57100 CONFERENCE& $84.93 CARD,MISC. TRAINING List of Checks Presented for Approval on 11/21/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail : Name # Description BUSINESS CARD SF-D 22003 PURCHASING CREDIT $147.29 20413500-57100 CONFERENCE& $147.29 CARD,MISC TRAINING SF-D 22004 PURCHASING CREDIT $251-16 20413500-57100 CONFERENCE& $251.16 CARD,MISC. TRAINING SF-D 20386 PURCHASING CREDIT $263.37 20413500-57100 CONFERENCE& $263.37 CARD,MISC. TRAINING SF-D 22001 PURCHASING CREDIT $739.59 20413500-57100 CONFERENCE& $739.59 CARD,MISC. TRAINING SF-D 22003-2 PURCHASING CREDIT $147.29 20513300-57100 CONFERENCE& $147.29 CARD,MISC. TRAINING 40050385 PURCHASING CREDIT $739.59 20513300-57100 CONFERENCE& $739.59 CARD,MISC. TRAINING 195551 PURCHASING CREDIT $987.78 20913900-57100 CONFERENCE& $987.78 CARD,MISC. TRAINING DM3006242 20oz TUMBLERS WITH $1,781.00 82024410-52100 CONTRACTED $107.29 CITY LOGO SERVICES 82024410-52100 CONTRACTED $1,281.00 SERVICES 90000000-23252 DISTRICT USE ($2.23) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($8.91) TAX-MEASURE S 90000000-23028 MEASURE Y ($8.91) DISTRICT TAX 90000000-23013 STATE USE TAX ($129.12) LIABILITY 10012100-54100 SUPPLIES $41.88 10012100-54100 SUPPLIES $500.00 SF-D 21036 PURCHASING CREDIT $624.00 90000000-23252 DISTRICT USE ($0.78) CARD,MISC. TAX-LIBRARIES 90000000-23237 DISTRICT USE ($3.12) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.12) DISTRICT TAX 90000000-23013 STATE USE TAX ($45.24) LIABILITY 10024210-54100 SUPPLIES $17.42 10024210-54100 SUPPLIES $208.00 82024410-54100 SUPPLIES $17.42 65 82024410-54100 SUPPLIES $208.00 84024420-54100 SUPPLIES $17.42 List of Checks Presented for Approval on 11/21/2017 Invoices Vendor .ice Invoice Invoice AccountAllocation Detail Name # Description Amt BUSINESS CARD 5F-D 21036 PURCHASING CREDIT $624.00 84024420-54100 SUPPLIES $208.00 CARD,MISC SF-D 21042 PURCHASING CREDIT $637.23 90000000-23252 DISTRICT USE ($0.75) CARD,MISC. TAX-LIBRARIES 90000000-23237 DISTRICT USE ($3.00) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.00) DISTRICT TAX 90000000-23013 STATE USE TAX ($43.49) LIABILITY 77725200-54100 SUPPLIES $50.24 77725200-54100 SUPPLIES $637.23 SF-D 21034 PURCHASING CREDIT $1,049.21 90000000-23252 DISTRICT USE ($1.26) CARD, MISC. TAX-LIBRARIES 90000000-23237 DISTRICT USE ($5.05) TAX-MEASURE S 90000000-23028 MEASURE Y ($5.05) DISTRICT TAX 90000000-23013 STATE USE TAX ($73.23) LIABILITY 10024210-54100 SUPPLIES $84.59 10024210-54100 SUPPLIES $1,049.21 SF-D 22006 PURCHASING CREDIT $932.66 84024425-56120 EQUIPMENT $932.66 CARD,MISC. MAINTENANCE& REPAIR SF-D 20649 PURCHASING CREDIT $75.00 20413500-57300 MEMBERSHIPS& $75.00 CARD,MISC. SUBSCRIPTIONS SF-D 21041 PURCHASING CREDIT $110.00 20513300-57300 MEMBERSHIPS& $110.00 CARD,MISC. SUBSCRIPTIONS SF-D 21039 PURCHASING CREDIT $180.00 84024425-57300 MEMBERSHIPS& $180.00 CARD,MISC. SUBSCRIPTIONS SF-D 21039-2 PURCHASING CREDIT $180.00 84024425-57300 MEMBERSHIPS& $180.00 CARD,MISC. SUBSCRIPTIONS SF-D 21039-3 PURCHASING CREDIT $180.00 84024425-57300 MEMBERSHIPS& $180.00 CARD,MISC. SUBSCRIPTIONS SF-D 22002 PURCHASING CREDIT $66.77 20413500-54100 SUPPLIES $66.77 CARD,MISC. SF-D 22005 PURCHASING CREDIT $119.88 69122700-54100 SUPPLIES $119.88 CARD,MISC. Vendor Total: $10.234.34 66 List of Checks Presented for Approval on 11/21/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt CAROL ANN 0006585 RECREATION CLASS $7.00 10022850-44915 RECREATION $7.00 HULSMANN REFUND PROGRAM INCOME Vendor Total: $7.00 COMCAST 1296 OCT 17 INTERNET SERVICES $160.21 31122870-52100 CONTRACTED $160.21 SERVICES 4635 NOV 17 INTERNET SERVICES $246.92 20913900-55100 TELEPHONE $246.92 Vendor Total: $407.13 DAVID RAPPORT 6786 LEGAL SERVICES FOR $40.00 10017200-52100 CONTRACTED $40.00 FY 17/18 SERVICES 6785 LEGAL SERVICES FOR $32,278.42 10014000-52150 LEGAL $102.92 FY 17/18 SERVICES/EXPE NSES 10014000-52150 LEGAL $512.26 SERVICES/EXPE NSES 10014000-52150 LEGAL $15,239.65 SERVICES/EXPE NSES 20414000-52150 LEGAL $849.09 SERVICES/EXPE NSES 70014000-52150 LEGAL $121.63 SERVICES/EXPE NSES 72022400-52150 LEGAL $304.08 SERVICES/EXPE NSES 77714000-52150 LEGAL $348.52 SERVICES/EXPE NSES 80014000-52150 LEGAL $77.19 SERVICES/EXPE NSES 83024430-52150 LEGAL $1,141.47 SERVICES/EXPE NSES 84424422-52150 LEGAL $13,581.61 SERVICES/EXPE NSES Vendor Total: $32,318.42 DEPARTMENT OF 265719 FINGERPRINTING $128.00 10016100-54165 HR-NEW $128.00 JUSTICE SERVICES EMPLOYEE FINGERPRINT Vendor Total: $128.00 INGERSOLL 24084683 DRIP PROOF MOTOR $158.25 82024411-80100 MACHINERY& $158.25 RAND EQUIPMENT INDUSTRIAL TECHNOLOGIES 24161735 DRIP PROOF MOTOR $23,400.50 82024411-80100 MACHINERY& $23,400.50 EQUIPMENT Vendor Total: $23,558.75 KIMBALL 5823155 SUPPLIES AS NEEDED $133.75 20324100-56112 EQUIPMENT $133.75 67 MIDWEST PARTS FOR RESALE List of Checks Presented for Approval on 11/21/2017 Invoices DescriptionVendor invoice Invoice invoice Account Detail and Allocation Detail Name # KIMBALL 5970138 SUPPLIES AS NEEDED $375.27 20324100-56112 EQUIPMENT $375.27 MIDWEST PARTS FOR RESALE 5909948 SUPPLIES AS NEEDED $799.81 20324100-54102 SMALL TOOLS $799.81 Vendor Total: $1,308.83 LIEBERT 1448523 LEGAL SERVICES- $832.00 10016100-52100 CONTRACTED $832.00 CASSIDY PERSONNEL SERVICES WHITMORE 1448524 LEGAL SERVICES- $2,755.00 10016100-52100 CONTRACTED $2,755.00 PERSONNEL SERVICES Vendor Total: $3,587.00 MUNI SERVICES 32827-1 BUSINESS LICENSE $2,844.00 10013400-52100 CONTRACTED $2,844.00 LLC PROCESSING SERVICES 0000041353 LTC DISCOVERY $38.40 20513300-52100 CONTRACTED $38.40 SERVICES 38834 SALES TAX AUDIT $594.00 20513300-52100 CONTRACTED $594.00 REPORTING SERV SERVICES Vendor Total: $3,476.40 ONE TIME PAY DVI 11617 AIRPORT HANGER $100.00 77700000-21110 CUSTOMER $100.00 VENDOR REFUND DEPOSIT DEPOSITS 0006728 RECREATION CLASS $7.00 10022850-44915 RECREATION $7.00 REFUND PROGRAM INCOME 0007137 RECREATION CLASS $7.00 10022850-44915 RECREATION $7.00 REFUND PROGRAM INCOME 0006580 RECREATION CLASS $29.75 10022850-44915 RECREATION $29.75 REFUND PROGRAM INCOME 0007038 RECREATION CLASS $68.00 10022850-44915 RECREATION $68.00 REFUND PROGRAM INCOME 90369-0 SEWER CREDIT $4.51 94000000-10420 UTILITY $4.51 RECEIVABLES 91350-9 SEWER CREDIT $10.00 94000000-10420 UTILITY $10.00 RECEIVABLES 89084-8 SEWER CREDIT $13.20 94000000-10420 UTILITY $13.20 RECEIVABLES 81421-0 SEWER CREDIT $53.47 94000000-10420 UTILITY $53.47 RECEIVABLES 91672-6 SEWER CREDIT $174.42 94000000-10420 UTILITY $174.42 RECEIVABLES 108542-2 UTILITY REFUND $79.61 90100000-10421 UTILITY $79.61 RECEIVABLES CLEARING ---------- 68 Vendor Total: $546.96 6$ PACE SUPPLY 024207157 MISCELLANEOUS $11.73 84024425-56120 EQUIPMENT $11.73 CORPORATION ITEMS AS NEEDED MAINTENANCE& REPAIR List of Checks Presented for Approval on 11/21/2017 Invoices Vendor .ice Invoice Invoice . DetailName # . . PACE SUPPLY 024214072 MISCELLANEOUS $1,030.04 84024425-56120 EQUIPMENT $1,030.04 CORPORATION ITEMS AS NEEDED MAINTENANCE& REPAIR 024179485-3 PLUMBING $27.62 82000000-12104 INVENTORY- $27.62 EQUIPMENT, PURCHASES FIXTURES, 024217055 MISCELLANEOUS $97.86 80026110-54100 SUPPLIES $97.86 ITEMS AS NEEDED Vendor Total: $1,167.25 PG&E CO NOV-17 3822-9 GAS&ELECTRIC $9,286.41 84024425-55200 PG&E $2,048.55 SERVICES 10022100-55210 UTILITIES $21.26 10022300-55210 UTILITIES $78.44 20822500-55210 UTILITIES $330.72 69122700-55210 UTILITIES $63.78 70024500-55210 UTILITIES $381.65 73022600-55210 UTILITIES $18.52 73022600-55210 UTILITIES $70.46 77725200-55210 UTILITIES $56.11 82024411-55210 UTILITIES $6,143.40 84024421-55210 UTILITIES $73.52 Vendor Total: $9,286.41 POWER 744391 PARTS&TOOLS AS $39.65 20324100-56112 EQUIPMENT $39.65 INDUSTRIES INC NEEDED PARTS FOR RESALE Vendor Total: $39.65 REDWOOD DV111317 MSDS ONLINE $1,659.53 20216200-52532 SAFETY& $1,659.53 EMPIRE SERVICES ACCOUNT TRAINING MUNICIPAL RENEWAL SUPPORT INSURANCE FUND QTR 2-17/18 2ND QTR WORKERS $202,173.00 20112400-52525 WORKER'S $202,173.00 COMP PREMIUM 17/18 COMP.EXPENSE Vendor Total: $203,832.53 RICHARD TR 11/14/17 TRAVEL $15.00 10024224-57100 CONFERENCE& $15.00 SEANOR REIMBURSEMENT TRAINING TR 11/13/17 TRAVEL $83.48 10024224-57100 CONFERENCE& $83.48 REIMBURSEMENT TRAINING Vendor Total: $98.48 69 RINO PACIFIC CL20627 FUEL AS NEEDED $148.76 82024414-56210 FUEL&FLUIDS $80.33 List of Checks Presented for Approval on 11/21/2017 Invoices Vendor .ice Invoice AccountDetail Name # Description RING PACIFIC CL20627 FUEL AS NEEDED $148-76 84024421-56210 FUEL&FLUIDS $68.43 Vendor Total: $148.76 SCHAT'S BAKERY OCT-17 PROVIDE $68.55 10024210-57100 CONFERENCE& $68.55 MISCELLANOUS FOOD TRAINING DISH OCT-17 CC PROVIDE $1,047.65 90000000-23219 PUMPKINFEST $364.54 MISCELLANOUS FOOD DISH 73022600-54100 SUPPLIES $683.11 Vendor Total: $1,116.20 SUMMIT SAFETY 154476 FIRST AID AND $630.35 90000000-23252 DISTRICT USE ($0.79) LLC SAFETY EQUIPMENT TAX-LIBRARIES 90000000-23237 DISTRICT USE ($3.16) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.16) DISTRICT TAX 90000000-23013 STATE USE TAX ($45.70) LIABILITY 82024414-54100 SUPPLIES $26.41 82024414-54100 SUPPLIES $315.18 84024421-54100 SUPPLIES $26.40 84024421-54100 SUPPLIES $315.17 Vendor Total: $630.35 TYLER 045-204801 TYLER MAINTENANCE $59,338.05 10013400-52100 CONTRACTED $29,774.17 TECHNOLOGIES AGREEMENT SERVICES INC 10016100-52100 CONTRACTED $2,365.11 SERVICES 10023100-52100 CONTRACTED $5,321.49 SERVICES 20413500-52100 CONTRACTED $7,095.32 SERVICES 20513300-52100 CONTRACTED $14,781.96 SERVICES Vendor Total: $59,338.05 UKIAH WASTE 19390 SPECIAL DISPOSAL $297.28 80026400-52100 CONTRACTED $297.28 SOLUTIONS INC 1111117 SERVICES Vendor Total: $297.28 USA BLUEBOOK 408101 PARTS&SUPPLIES AS $369.88 84024425-56120 EQUIPMENT $369.88 NEEDED MAINTENANCE& REPAIR 411155 PARTS&SUPPLIES AS $721.19 84024425-56120 EQUIPMENT $721.19 NEEDED MAINTENANCE& REPAIR 70 Vendor Total: $1,091.07 List of Checks Presented for Approval on 11/21/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt WALDORF DV101617 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 SCHOOL OF PARADE REFUND (CC VENDOR MENDOCINO PYTS) COUNTY Vendor Total: $25.00 WEST COAST 40084 SLOWPITCH $998.67 10022822-54100 SUPPLIES $998.67 CONSULTING CO SOFTBALLS INC Vendor Total: $998.67 WIPF 774 FIRE SERVICE CALL $127.50 69122700-56120 EQUIPMENT $127.50 CONSTRUCTION MAINTENANCE& REPAIR Vendor Total: $127.50 XEROX CORP 090476465 XEROX CB070H $18.93 10012200-94500 LEASE $18.93 COPIER LEASE PAYMENTS 590214984. XEROX CB070H $25.00 10012200-94500 LEASE $25.00 COPIER LEASE PAYMENTS 590214984 COPIER LEASE-SEE $54.30 10012200-94500 LEASE $54.30 ADDT DESCRIP PAYMENTS 090476464 COPIER LEASE-SEE $1,086.06 10012200-94500 LEASE $1,086.06 ADD'L DESCRIP PAYMENTS Vendor Total: $1,184.29 INVOICE $363,993.00 TOTAL: 71 List of Checks Presented for Approval on 11/3/ 2017 The followin list of bills payable was reviewed and approved for payment. Signatur Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description AFLAC 601111 UVFD AFLAC- $73.70 20700000-20656 UVFD AFLAC $73.70 OCTOBER Vendor Total: $73.70 DREW WALLACE 2540 ENGINE TARP $619.52 91521400-56120 EQUIPMENT $619.52 REPAIRS MAINTENANCE 8 REPAIR Vendor Total: $619.52 FLEETPRIDE 88348591 NYLON $20.52 91521400-56120 EQUIPMENT $20.52 MAINTENANCE& REPAIR Vendor Total: 520.52 GCR TIRES& 851-39519 TIRES-ENGINE 6463 $837.95 91521400-56130 EXTERNAL $837.95 SERVICES SERVICES Vendor Total: $837.95 HAROLD J LANCE SEPT 17 LEGAL SERVICE $490.00 91521400-52150 LEGAL S490.00 JR SERVICES/EXPENSES Vendor Total: $490.00 JUSTIN DV103117 REIMBURSE TRAINING $47.40 91521400-57100 CONFERENCE& $47.40 BUCKINGHAM EXPENSE TRAINING 1 REIMBURSE $102.72 91521400-51270 UNIFORM $102.72 EMBROIDERY ALLOWANCE EXPENSE Vendor Total: $150.12 MANAGED PRM-014854 UVFD MHN EAP $120.96 20700000-20661 UVFD HEALTH INS $120.96 HEALTH NETWORK Vendor Total: $120.96 MASSEY SMALL 701255 STATION FUEL $82.64 91521400-56210 FUEL& FLUIDS $82.64 ENGINE REPAIR Vendor Total: $82.64 PRINCIPAL LIFE 17-04 UVFD UVFD DENTAL& LIFE $284.34 20700000-20661 UVFD HEALTH INS $284.34 Vendor Total: $284.34 PROSPECTOR NOV 17 TALMAGE PROPERTY $2,300.00 91521400-70201 LOAN PRINCIPAL $690.00 FUND LOAN PAYMENT PAYMENTS 91521 400-7020 1 LOAN PRINCIPAL $1,610.00 PAYMENTS Vendor Total: $2,300.00 72 List of Checks Presented for Approval on 11/ 3/ 2017 Invoices Vendor DescriptionName # RAY A MORGAN 1776242 COPIER LEASE AND $87.58 91521400-52100 CONTRACTED $87.58 COMPANY USAGE CHARGE SERVICES Vendor Total: $87.58 RESPECTECH 34448 PHONE SYSTEM $112.50 91521400-55100 TELEPHONE $112.50 SERVICES AND LEASE Vendor Total: $112.50 SAVINGS BANK NOV 17 LOVERS LANE LOAN $1,945.41 91521400-70201 LOAN PRINCIPAL 5583.62 OF MENDOCINO PAYMENT PAYMENTS COUNTY 91521400-70201 LOAN PRINCIPAL 51.361.79 PAYMENTS Vendor Total: $1.945.41 SONSRAY P13301-04 PARTS $188.98 91521400-56120 EQUIPMENT $188.98 MACHINERY LLC MAINTENANCE& REPAIR Vendor Total: $188.98 STEPHANIE DV102717 REIBURSE TRAINING $25.00 91521400-57100 CONFERENCE& $25.00 ABBA EXPENSE TRAINING Vendor Total: $25.00 SYDNEY 20171002 REIMBURSEMENT $1.800.22 91500000-20561 ACCRUED SICK 51.800.22 DEARBORN MEDICAL INSURANCE Vendor Total: $1,800.22 US BANK NA DV102717 FUEL AS NEEDED $88.15 91521400-56210 FUEL&FLUIDS $88.15 Vendor Total: $88.15 INVOICE 89,227.59 TOTAL: 73 List of Checks Presented for Approval on 11/8/ 2017 The following list of bills payable s revie e a approved for payment. / Signature Invoices Vendor •ice Invoice InvoiceAccount Name # Description NICK BARBIERI 1881960 FUEL AS NEEDED $1,210,13 91521400-56210 FUEL&FLUIDS $1.210.13 TRUCKING LLC Vendor Total: $1.210.13 US BANK OCT 17 CALCARD $3,209,61 91521400-56300 BUILDING MAINT $10.60 CORPORATE PURCHASES &REPAIR PAYMENT SERVICES 91521400-57100 CONFERENCE& $1,186.99 TRAINING 91521400-54167 EMPLOYEE $195.38 DEVELOPMENT 91521400-57300 MEMBERSHIPS& $11.80 SUBSCRIPTIONS 91521400-54100 SUPPLIES $1,064.47 91521400-55100 TELEPHONE $594.25 91521400-51270 UNIFORM $146.12 ALLOWANCE SEPT 17 CALCARD $4,946 15 91521400-57100 CONFERENCE& ($223.08) PURCHASES TRAINING 91521 400-5 71 00 CONFERENCE& $44.38 TRAINING 91521400-56120 EQUIPMENT $249.90 MAINTENANCE& REPAIR 91521400-56120 EQUIPMENT $433.98 MAINTENANCE& REPAIR 91521400-56210 FUEL&FLUIDS $103.92 91521400-54101 POSTAGE $118-66 91521400-54100 SUPPLIES $3.782.74 91521400-55100 TELEPHONE $435.65 Vendor Total: $8.155.76 INVOICE $9,365.89 TOTAL: 74 List of Checks Presented for Approval on ii%f,/�oii The foil ii Z of rAls payable was revie d an pproved for payment. amore invoices Vendor • • DeName # taW AT&T UVFD000010 INTERNET SERVICES 515.02 91521400-551010 TELEPHONE 515,02 318903 UVFD00D010 INTERNET/TELEPHON $39.59 91521400-55100 TELEPHONE S39.59 318902 E Vendor Total: S54.61 CROSSFIT CFM112017DI UVFD NOV 2017 S166B6 91521400-57100 CONFERENCE& S166.66 MENDOCINO STRICT CROSSFIT TRAINING Vendor Total: S166.66 ENTENMANN- 0013544 UVFD BADGES 5579.17 91521400-54100 SUPPLIES S579.17 ROVIN CO Vendor Total: 5579.17 GCR TIRES& 851-39586 ENGINE 6463 S837.95 91521400-56120 EQUIPMENT 5837.95 SERVICES MAINTENANCE& REPAIR Vendor Total: 5837.95 GOLDEN STATE 17-10 UVFD UVFD VISION $24722 20700000-20661 UVFD HEALTH S247.22 RISK VISION INSURANCE INS Vendor Total: 5247.22 HAROLD J LANCE JVFD OCT 17 5752.50 91521400-52150 LEGAL S752.50 JR SERVICES/EXPE NSES Vendor Total: S75250 HEADGEAR PLUS 27329 59 UVFD SHIRTS 51.375.61 91521400-54100 SUPPLIES S1.375.61 Vendor Total: 51.375.61 MENDO MILL& K7999211 TIE WIRE 52.86 91521400-54100 SUPPLIES S2-86 LUMBER CO K81006,11 KEYS 55.10 91521400-54100 SUPPLIES S5.10 K8065211 SUPPLIES FOR 6500 59.37 91521400-54100 SUPPLIES 59.37 K8146I1 SUPPLIES AS NEEDED S12A4 91521400-541010 SUPPLIES S12.44 K82102/1 SUPPLIES AS NEEDED 521.22 91521400-54100 SUPPLIES S21.22 k79453/1 UVFD SUPPLIES AS $21-49 91521400-54100 SUPPLIES S21A9 NEEDED K796MIl UVFD SUPPLIES AS S4367 91521400-54100 SUPPLIES $43.67 NEEDED K80238i 1 SUPPLIES AS NEEDED 580.46 91521400-54100 SUPPLIES 580.46 75 Vendor Total: 5196.61 List of Checks Presented for Approval on ii/ii/ 20.L/ Invoices Vendor Invoice ----Invoice---- Invoice—„ r r Name # Description Amt MILLVIEW LIVED OCT 17 WATER SERVICES 581.68 91521400-55210 U77UTJES $81.68 COUNTY WATER LOVERS LANE DISTRICT Vendor Total: $81.68 PG&E CO UVFD 1522-8 GAS&UTILITIES $37.00 91521400.55210 UTIUTIES S37.00 UVFD 6124-2 GAS AND ELECTRIC $1.048.15 91521400-55210 UTILITIES 51.048.15 SERVICE Vendor Total: 51.085.15 PUBLIC SERVICE OCT 17 SEWAR CHARGES 5128.32 91521400-55210 UTILITIES 5128.32 DEPARTMENT OCT 17 Vendor Total: 5128.32 REDWOOD FORD 126444 PARTS AND SERVICE $11.34 91521400-56120 EQUIPMENT 511.34 AS NEEDED MAINTENANCE 8 REPAIR 126443 PARTS AND SERVICE $17.93 91521400-56120 EQUIPMENT SIT93 AS NEEDED MAINTENANCE 8 REPAIR 126401 PARTS AND SERVICE 534.58 91521400-561210 EQUIPMENT $34.58 AS NEEDED MAINTENANCE 8 REPAIR Vendor Total: 563.85 ROG INA WATER 0380 UVFD WATER SERVICE- S24 00 91521400-55210 UTILITIES 524.00 COMPANY OCT 17 SOUTH STATION Vendor Total: 524.00 UKIAH DAILY UVFD UVFD PUBLIC $91.65 91521400-54100 SUPPLIES 591.65 JOURNAL 0001088553 MEETING NOTICE Vendor Total: $91.65 US BANK 343681359 COPIER LEASE 5152.10 91521400-54500 EQUIP RENTS 5152.10 EQUIPMENT AND LEASES FINANCE Vendor Total: ,5152.10 WILLOW COUNTY 10010 UVFD WATER SERVICES- $47 62 91521400-55210 UTILITIES 547.62 WATER DIST OCT 17 SOUTH STATION Vendor Total: $47.62 INVOICE 55.884.70 TOTAL: 76 List of Checks Presented for Approval on 11/30/ 2017 The following list of bills payable was revi wed an approved for payment. J Signature Invoices Vendor DescriptionName # AFLAC UVFD 135328 UVFD AFLAC 1112017 $73.70 20700000-20656 UVFD AFLAC $73.70 Vendor Total: 573.70 AT&T UVFD TELEPHONE 539.94 91521400-55100 TELEPHONE $39.94 000010458912 Vendor Total: $39.94 CALIFORNIA UVFD 593613 BUILDING S102.00 91521400-52100 CONTRACTED $102.00 EXTERMINATOR MAINTENANCE& SERVICES S ALLIANCE REPAIR Vendor Total: $102.00 LIFE ASSIST UVFD 823638 OPERATIONAL $33.20 91521400-54100 SUPPLIES 533.20 SUPPLIES EMS Vendor Total: 533.20 NICK BARBIERI UVFD FUEL. FLUIDS& $947.47 91521400-56210 FUEL&FLUIDS 5947.47 TRUCKING LLC 1885844 LUBRICANTS UVFD FUEL, FLUIDS.& $1,479.39 91521400-56210 FUEL& FLUIDS $1.479.39 1889548 LUBRICANTS Vendor Total: 52.426.86 PETERSON UVFD PARTS AS NEEDED $132.58 91521400-56120 EQUIPMENT $132.58 TRUCKS INC 278346P MAINTENANCE& REPAIR UVFD PARTS AS NEEDED $292.78 91521400-56120 EQUIPMENT $292.78 278378P MAINTENANCE& REPAIR Vendor Total: $425-36 PG&E CO UVFD 6833-2 UTILITIES S499.83 91521400-55210 UTILITIES 5499.83 Vendor Total: 5499.83 PRINCIPAL LIFE 17-10 UVFD HEALTH.LIFE. $655.08 20700000-20661 UVFD HEALTH $655.08 PRIN LIFE DENTAL INSURANCE INS PREMIUMS Vendor Total: $655.08 PROSPECTOR JVFD DEC 17 TALMAGE PROPERTY $2.300.00 91521400-70201 LOAN PRINCIPAL 5690.00 FUND LOAN PAYMENT PAYMENTS 91521400-70201 LOAN PRINCIPAL 51,610.00 PAYMENTS Vendor Total: $2,300.00 77 �~ List of Checks Presented for Approval on 11/30/2017 Invoices Vendor Invoice • •ice Account Detail . Allocation Detail Name # D- • • RAY A MORGAN UVFD COPIER LEASE AND $47.94 91521400-52100 1 CONTRACTED $47.94 COMPANY 1818483 USAGE CHARGES SERVICES Vendor Total: --$47.94 RESPECTECH UVFD 34668 TELEPHONES $172.00 91521400-55100 TELEPHONE $172.00 Vendor Total: $172.00 SAVINGS BANK UVFD DEC 17 LOVERS LANE LOAN $1,945.41 91521400-70201 LOAN PRINCIPAL $583.62 OF MENDOCINO PAYMENT PAYMENTS COUNTY 91521400-70201 LOAN PRINCIPAL $1,361.79 PAYMENTS - - - Vendor Total: $1,945.41 UKIAH DAILY UVFD PUBLICATION $77.35 91521400-54100 SUPPLIES $77.35 JOURNAL 0006062755 Vendor Total: $77.35 WASTE UVFD GARBAGE SERVICE $56.82 91521400-61425 ALLOCATED $56.82 MANAGEMENT 2718822-2561-5 NORTH STATION UTILITIES UVFD GARBAGE SERVICE $56.62 91521400-61425 ' ALLOCATED $56.82 2718824-2561-1 SOUTH STATION UTILITIES Vendor Total:- $113.64 WITMER PUBLIC UVFD SUPPLIES AS NEEDED $69.17 91521400-54100 ' SUPPLIES $69.17 SAFETY GROUP E1636096 UVFD SUPPLIES AS NEEDED $940.49 91521400-54100 SUPPLIES $940.49 E1611537 UVFD SUPPLIES AS NEEDED $1,907.00 91521400-54100 SUPPLIES $1,907.00 E1620898.001 Vendor Total: $2,916.66 I C INVOICE $11,828.97 TOTAL: 78 Agenda Item No.: 7b MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-235-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Possible Adoption of the Proposed Cannabis Cultivation Ordinance DEPARTMENT: Community De\,elopment PREPARED BY: Darcy Vaughn ATTACHMENTS: Attachment 1- Cannabis Cultivation Ord INTRODUCED Summary: The City Council will possibly adopt a proposed Cannabis Cultivation Ordinance. Background: Over the past two years, the City has considered a series of City Code amendments related to new cannabis laws and regulations enacted by the State of California. Guided by the Marijuana Ad Hoc Committee comprised of Council members Mulheren and Brown, the City Manager, Community Development Director, Planning Manager, City Attorney, Assistant City Attorney, and Chief of Police, the process of bringing the City Code into compliance with the new State cannabis laws began after the adoption of the California Medical Marijuana Regulation and Safety Act ("MMRSA') in 2015. In response to MMRSA, the City Council adopted the Medical Marijuana Dispensaries Ordinance. After California voters approved Proposition 64, or the Adult Use of Marijuana Act ("AUMA'), in November 2016, and the legislature adopted the Medicinal and Adult-Use Cannabis Regulation and Safety Act ("MAUCRSA'), in June 2017, a new set of State guidelines for regulating medical and recreational cannabis emerged. Because of the complexity of the new State laws, the Ad Hoc believed that the most efficient way to create new local cannabis regulations in response to the State laws was to draft separate ordinances based on particular policy objectives. As such, the Ad Hoc drafted three ordinances: (1) a clean-up amendment to the Medical Marijuana Dispensaries Ordinance, which the Council has already reviewed and adopted; (2) a Cannabis RECOMMENDED ACTION: Staff requests that the Council adopt the proposed Cannabis Cultivation Ordinance. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Craig Schlatter, Community Development Director; Kevin Thompson, Planning Manager Approved: S e Sang! omo, City Manager Related Business Ordinance, which the Council is in the process of reviewing; (3) and the Cannabis Cultivation Ordinance (Attachment 1) discussed here and that was introduced (unanimously) by title only at the Council's December 6, 2017 meeting. Finally, as a final item of discussion for local cannabis policy in response to State laws, the Ad Hoc has concluded that a regulated environment is preferable to a black market, and that as such, a discussion of commercial, adult-use retail regulation will be warranted in the near future. Discussion: The Marijuana Ad Hoc and staff believe that the City's current law regarding cannabis cultivation is not in compliance with current State law. The AUMA states that cities and counties cannot ban, but can reasonably regulate, personal cultivation for recreational use of up to six living marijuana plants per household. The Ukiah City Code (UCC) currently allows cultivation of up to twelve mature plants and twenty-four immature plants for medical use by a qualified patient. Another state law, SB 420, also known as the "Medical Marijuana Program" ("MMP"), states that a qualified patient may"maintain no more than six mature or 12 immature marijuana plants". The personal, medical cultivation limit from the MMP has not been repealed, even by implication, and, in fact, has been confirmed by recent State cannabis law. The Ad Hoc and staff have opted to simplify the City's approach to regulating personal cultivation and not differentiate between personal, indoor cultivation for medical use and for recreation use. Instead, the proposed Cannabis Cultivation Ordinance consolidates the approaches from the AUMA and MMP and changes the applicable provisions of the UCC to allow personal, indoor cultivation of no more than six mature or twelve immature marijuana plants per household. Immature marijuana plants, for purposes of the Ordinance, may not be any larger than twelve inches in height and twelve inches in width. The proposed Cannabis Cultivation Ordinance also removes the requirement that only a qualified patient may cultivate cannabis for personal use within the restrictions imposed by the UCC. In addition, the Ordinance indicates that commercial cannabis cultivation within the City will not be unlawful or a public nuisance if conducted in accordance with certain provisions of the Zoning Code. However, these provisions of the Zoning Code will only allow operation of a commercial cannabis cultivation business if the proposed Cannabis Business Ordinance goes into effect. If the Cannabis Business Ordinance does not go into effect, commercial cultivation, except to the limited extent already allowed in the Medical Marijuana Dispensaries Ordinance, will remain illegal. With regard to regulating indoor cultivation to mitigate negative effects, the Cannabis Cultivation Ordinance explicitly requires anyone cultivating cannabis indoors for personal use to obtain all required permits for development or conversion of indoor cultivation space. In addition, the Ordinance sets forth a number of standards and requirements for indoor cultivation for personal use, such as compliance with the Building and Fire Codes and mitigation measures for the negative effects of indoor cultivation such as odors, water damage, mold, waste water discharge, and light pollution. The current version reflects a wide array of community, Planning Commission, City staff, and Council input. The Ordinance is now ready for consideration for adoption. CEQA Compliance: The proposed City ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) and 15061(b)(3) of the State CEQA Guidelines, because it will not result in a direct or reasonably foreseeable indirect physical change in the existing environment and because there is no possibility that it may have a significant effect on the environment. 2 2 Attachment 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING PERSONAL AND COMMERCIAL CANNABIS CULTIVATION The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 — FINDINGS The City Council finds: 1. State law now allows the indoor cultivation of not to exceed six (6) marijuana plants for personal use in a residential or a detached accessory structure on a parcel. 2. Indoor cultivation of cannabis can cause public nuisance impacts, such as odor, and negative impacts on the structure in which the cultivation occurs, such as excessive moisture, risk of fire from indoor grow lights and discharge of toxic chemicals and fertilizers to the sewer system. 3. State law allows the City to regulate the indoor cultivation of marijuana. 4. This Ordinance places reasonable conditions on the indoor cultivation of cannabis as now allowed by State law to avoid or reduce the risk of public nuisance impacts and adverse impacts on the housing stock in the City of Ukiah and the residents of housing in which marijuana is grown. SECTION 2 Section 6093 in Article 10 of Chapter 1 in Division 7 of the Ukiah City Code is hereby amended to read as follows: § 6093 MARIJUANA CULTIVATION PROHIBITED A. Outdoor cultivation of marijuana, or indoor cultivation in excess of six (6) mature plants or twelve (12) immature plants per private residence, as defined in Health and Safety Code § 11362.2(b)(5) or as may be amended, for personal use, within the city limits of the City of Ukiah in violation of Section 9254 of this Code is prohibited and constitutes a violation of this article. B. All structures used for indoor cultivation and all methods of indoor cultivation must comply with all requirements and standards set forth in Section 9254 of this Code. C. Any person violating any provision of this article shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed one thousand dollars ($1,000.00), by imprisonment in the county jail not to exceed six (6) months or by both a fine and imprisonment. SECTION 3 Article 19 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows: 3 1 § 9254 MARIJUANA CULTIVATION A. Definitions: As used herein the following definitions shall apply: CULTIVATION: The planting, growing, harvesting, drying, or processing of marijuana plants or any part thereof. FULLY ENCLOSED AND SECURE STRUCTURE: A space within a building that complies with the California building code, as adopted in the city of Ukiah ("CBC"), or, if exempt from the permit requirements of the CBC, that has a complete roof enclosure supported by connecting walls extending from the ground to the roof, a foundation, slab or equivalent base to which the floor is secured by bolts or similar attachments, is secure against unauthorized entry, and is accessible only through one or more lockable doors. Walls and roofs must be constructed of solid materials that cannot be easily broken through, such as two inch by four inch (2" x 4") or thicker studs overlaid with three-eighths inch (3/8") or thicker plywood or the equivalent. Plastic sheeting, regardless of gauge, or similar products do not satisfy this requirement. If indoor grow lights or air filtration systems are used, they must comply with the California building, electrical, and fire codes as adopted in the city of Ukiah. IMMATURE MARIJUANA PLANT: A marijuana plant, whether male or female, that has not yet flowered and which does not yet have buds that are readily observed by unaided visual examination, and which is less than twelve (12) inches in height and less than twelve (12) inches in width. INDOORS: Within a fully enclosed and secure structure. MATURE MARIJUANA PLANT: A marijuana plant, whether male or female, that has flowered and which has buds that are readily observed by unaided visual examination. OUTDOOR: Any location within the city of Ukiah that is not within a fully enclosed and secure structure. PARCEL: Property assigned a separate parcel number by the Mendocino County assessor. B. Cultivation of Marijuana: 1. Outdoor Cultivation: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any zoning district in the city of Ukiah to cause or allow such premises to be used for the outdoor cultivation of marijuana plants. 2. Indoor Cultivation for Personal Use in Residential Zoning Districts: a. Except as permitted in Division 6, Chapter 8 of this code, it is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any residential zoning district (R-1, R-2, R-3 and CN districts) in the City of Ukiah to cause or allow such parcel to be used for the cultivation of more than six (6) mature and twelve (12) immature marijuana plants within a fully enclosed and secure structure on the parcel. 4 2 b. All structures used for indoor cultivation must be legally constructed with all applicable permits such as grading, building, electrical, mechanical and plumbing. All indoor cultivation structures shall be equipped with an odor control filtration and ventilation system adequate to prevent odor outside the cultivation area, humidity, or mold. In the event that cannabis is cultivated indoors in a structure designed or used for residential occupancy, the area in which the cannabis is cultivated shall be on a separate ventilation system from the habitable areas of the structure. c. Any structure designed or used for residential occupancy where cannabis is grown indoors for personal use shall maintain a kitchen and bathroom(s) for their intended use, and the kitchen, bathroom(s), and bedroom(s) shall not be used for cannabis cultivation. d. The indoor cultivation of cannabis must comply with all applicable state and local laws, including fire and building codes. e. Light systems for indoor cultivation of cannabis shall be fully shielded, including adequate coverings on windows, so as to confine light and glare to the interior of the structure. f. All electrical equipment used in the indoor cultivation of cannabis shall be plugged directly into a wall outlet or otherwise hardwired and such outlet or wiring must comply with the most recent edition of the California Electrical Code and any other applicable Codes. The use of extension cords to supply power to electrical equipment used in the indoor cultivation of cannabis is prohibited. g. The use of gas products (CO2, butane, etc.) for indoor cannabis cultivation or processing in a residence or a detached accessory building is prohibited. h. A waterproof membrane or other waterproof barrier shall be installed in the cultivation area and beneath individual plants to protect the floor of the indoor cultivation area from water damage. i. No effluent, including but not limited to, waste products, chemical fertilizers or pesticides shall be discharged into drains, septic systems, community sewer systems, water systems or other drainage systems including those that lead to rivers and streams as a result of indoor cultivation of cannabis. 3. Indoor Commercial Cultivation Of Marijuana: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the City of Ukiah to cause or allow such parcel to be used for the commercial cultivation of marijuana, unless (a) the person is operating a medical marijuana dispensary pursuant to a valid dispensary use permit, within the C1, C2, CN, M, and PD (commercial) zoning districts and in the GU, UC, and DC downtown zoning districts, and the space devoted to on-site cultivation at the permitted dispensary does not exceed twenty-five percent (25%) of the total floor area, but in no case more than five hundred (500) square feet; or (b) the person is operating a commercial Cannabis Cultivation business of any type in compliance with all requirements set forth in Sections 9261, 9262, and 9278 of this Code and with all applicable State laws and regulations including licensing requirements. 4. Public Nuisance Prohibited: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within 5 3 the city of Ukiah to create a public nuisance in the course of cultivating marijuana plants or any part thereof in any location, indoor or outdoor. A public nuisance may be deemed to exist, if such activity produces: a) odors which are disturbing to people of normal sensitivity residing or present on adjacent or nearby property or areas open to the public, b) repeated responses to the parcel from law enforcement officers, c) a repeated disruption to the free passage of persons or vehicles in the neighborhood, d) excessive noise which is disturbing to people of normal sensitivity on adjacent or nearby property or areas open to the public, or e) any other impacts on the neighborhood which are disruptive of normal activity in the area. C. Enforcement: 1. Public Nuisance: The violation of this section is hereby declared to be a public nuisance. 2. Abatement: A violation of this section may be abated by the city attorney by the prosecution of a civil action for injunctive relief and by the summary abatement procedure set forth in subsection C3 of this section. 3. Summary Abatement Procedure: a. The code enforcement officer and the director of planning, or his or her designee (hereafter, the "enforcement official"), are hereby authorized to order the abatement of any violation of this section by issuing a notice to abate. The notice shall: (1) Describe the location of and the specific conditions which represent a violation of this section and the actions required to abate the violation. (2) Describe the evidence relied upon to determine that a violation exists, provided that the enforcement official may withhold the identity of a witness to protect the witness from injury or harassment, if such action is reasonable under the circumstances. (3) State the date and time by which the required abatement actions must be completed. (4) State that to avoid the civil penalty provided in subsection C3a(8) of this section and further enforcement action, the enforcement official must receive consent to inspect the premises where the violation exists to verify that the violation has been abated by the established deadline. (5) State that the owner or occupant of the property where the violation is located has a right to appeal the notice by filing a written notice of appeal with the city clerk by no later than three (3) business days from the service of the notice. The notice of appeal must include an address, telephone number, fax number, if available, and e-mail address, if available. The city may rely on any of these for service or notice purposes. If an adequate written appeal is timely filed, the owner or occupant will be entitled to a hearing as provided in subsection C3c of this section. (6) State that the order to abate the violation becomes final if a timely appeal is not filed or upon the issuance of a written decision after the appeal hearing is conducted in accordance with subsection C3c of this section. 6 4 (7) State that a final order of abatement may be enforced by application to the superior court for an inspection and/or abatement warrant or other court order. (8) State that a final order to abate the nuisance will subject the property owner and the occupant to a civil penalty of five hundred dollars ($500.00) for each day that the violation continues after the date specified in the notice under subsection C3a(3) of this section, when the violation must be abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. (9) State that in any administrative or court proceeding to enforce the abatement order the prevailing party is entitled to recover reasonable attorney fees from the other party or parties to the action, if the city elects, at the initiation of an individual action or proceeding, to seek recovery of its own attorney fees. In no action, administrative proceeding, or special proceeding shall an award of attorney fees to a prevailing party exceed the amount of reasonable attorney fees incurred by the city in the action or proceeding. b. The notice described in subsection C3a of this section shall be served in the same manner as summons in a civil action in accordance with article 3 (commencing with section 415.10) of chapter 4 of title 5 of part 2 of the Code of Civil Procedure, or by certified mail, return receipt requested, at the option of the city. If the owner of record, after diligent search cannot be found, the notice may be served by posting a copy thereof in a conspicuous place upon the property for a period of ten (10) days and publication thereof in a newspaper of general circulation pursuant to Government Code section 6062. c. Not sooner than five (5) business days after a notice of appeal is filed with the city clerk, a hearing shall be held before the city manager or a hearing officer designated by the city manager to hear such appeals. The appellant shall be given notice of the date, time and place of the hearing not less than five (5) days in advance. The notice may be given by telephone, fax, e-mail, personal service or posting on the property. At the hearing, the enforcement official shall present evidence of the violation, which may include, but is not limited to, incident and police reports, witness statements, photographs, and the testimony of witnesses. The property owner and the occupant of the property where the violation is alleged to exist shall have the right to present evidence and argument in their behalf and to examine and cross examine witnesses. The property owner and property occupant are entitled at their own expense to representation of their choice. At the conclusion of the hearing, the city manager or hearing officer shall render a written decision which may be served by regular first class mail on the appellants. d. A final order to abate the nuisance will subject the property owner or owners and any occupant or occupants of the property who are cultivating marijuana in violation of this section to a civil penalty of five hundred dollars ($500.00) for each day that the violation continues after the date specified in the notice under subsection C3a(3) of this section, when the violation must be abated. The enforcement official or the city manager or hearing officer hearing an appeal pursuant to subsection C3c of this section may reduce the daily rate of the civil penalty for good cause. The party subject to the civil penalty shall have the burden of establishing good cause, which may include, but is not limited to, a consideration of the nature and severity of the violation, whether it is a repeat offense, the public nuisance impacts caused by the violation, and the violator's ability to pay. The daily penalty shall continue until the violation is abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. 7 5 4. Violation: Cultivation of marijuana on parcels within the city that does not comply with this section constitutes a violation of the zoning ordinance and is subject to the penalties and enforcement as provided in article 22 of this chapter. 5. Penalties Not Exclusive: The remedies and penalties provided herein are cumulative, alternative and nonexclusive. The use of one does not prevent the use of any others and none of these penalties and remedies prevent the city from using any other remedy at law or in equity which may be available to enforce this section or to abate a public nuisance. SECTION 4. 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on December 6, 2017, by the following roll call vote: AYES: Councilmembers Brown, Scalmanini, Crane, Mulheren, and Mayor Doble NOES: None ABSENT: None ABSTAIN: None Adopted on 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 8 6 Agenda Item No.: 7c MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-234-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Report and Possible Adoption of An Updated Resolution Regarding Annual Mobilehome Park Rent Stabilization Administration Fees DEPARTMENT: Clerk/Admin PREPARED BY: Kristine Lawler ATTACHMENTS: Attachment 1- Ordinance 1126 Attachment 2- Resolution 2012-17 Attachment 3- Revenue-Expenditure History Attachment 4- MHP Cost Assessment Attachment 5- Civil Code Section 798-17 Attachment 6- Draft Resolution (redline and clean) Summary: Council will consider a resolution to amend and update the arbitration and administrative costs related to the mobilehome park stabilization account as part of their annual review. Background: In October 2010, the City Council adopted Ordinance 1126 (Attachment 1), to provide regulation surrounding mobilehome park rent increases and pass-through costs. In April 2012, the Council adopted Resolution 2012-17 (Attachment 2), which adopted rent stabilization administration fees corresponding to Section 2715 of the Ordinance. At the time that the resolution was adopted, a reasonable estimate for the RECOMMENDED ACTION: Adopt the Resolution to amend and update the arbitration and administrative costs; and direct staff to charge the mobilehome park stabilization account annually to cover arbitration and administrative costs, and only invoice the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. BUDGET AMENDMENT REQUIRED: No CURRENTBUDGETAMOUNT: 90000000.23251- Mobile Home Rent Control Administration Deposit PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Dan Buffalo, Finance Director; David Rapport, City Attorney Approved: S e Sang! omo, City Manager annual administration costs to administer the Ordinance, including potential arbitrations, was assessed at $18,336. This amount divided by the full number of mobilehome park spaces (382) is what determined the annual fee of$48 per space, to be reviewed and possibly charged to mobilehome park owners. Following the adoption of Resolution 2012-17, revenues were received and expenditures paid, leaving a total balance in the account of$27,039.50 (please see Attachment 3 for detailed Revenue/Expenditure Report), which surpassed the $18,336 amount assessed in the Resolution. Therefore, in the past few years, with no need for arbitration, the Council has opted to waive the annual fee. On March 15, 2017, during the annual review of the fees, Councilmember Crane brought up the concern that if a fee is not applied each year, it will `cease to exist' in the minds of those it is applicable to. Additionally, he noted that there is indeed an annual administrative cost to the City to review, process, bring to Council, and notify park owners of Council action each year, which he felt should be included as a base cost. Councilmember Crane proposed that there could be a nominal fee to cover those costs and to keep the annual fee in the forefront of mobilehome park owners and residents' minds. The subsequent motion from that meeting was to waive the fee for the fiscal year 2016-17, but to bring back to Council a detailed cost analysis of the fees before the end of the calendar year. Discussion: Council is being asked to review the information given in this report and attachments, and to consider whether or not to charge an annual fee to mobilehome park owners/residents to cover base administrative costs incurred by the City each year as a result of routine review and maintenance of the mobilehome park stabilization account; and to consider adopting an amended resolution updating the cost assessment. Points to consider are as follows: - State Proposition 26 (Attachment 3) defines what is a fee and what is a tax. Fees related to services that the City charges should be based off of estimated cost of providing such services. Otherwise it could be considered a tax and subject to voter approval. - Resolution 2012-17 assesses the arbitration/admin costs at $18,336; however, the current estimate for this service is $7,611 (Attachment 4; Note: at the time the original assessment was provided, it is believed that due to the amount of controversy at the time, the arbitration and administrative costs were much higher). - The current estimated annual cost of City administrative services (Attachment 4) to administer the requirements per Resolution 2012-17 are: Invoiced = $611.02; Not Invoiced = $209.15. - The current balance in the mobilehome park stabilization account (10000000.44840) is $27,039.50. - City Code Section 2715 says that the owner can pass through to the tenant of the space 50 percent of the fees assessed for that space; and Resolution 2012-17 called for a $48 charge per space based on the full number of spaces (382) divided by the assessed amount ($18,336). However, per Civil Code Section 798.17 (Attachment 5), any mobilehome park residents with a rental agreement in excess of 12 month's duration are not subject to a local ordinance or resolution. Additionally, vacant spaces are also not charged. This means that mobilehome park owners can only pass the costs on to renters whose agreements are less than 12 months, which places a higher cost to the remaining renters. Due to the overriding civil code and changing mobilehome park vacancies, making a determination of the exact number of spaces that are required to pay will change each year. An additional change made to the resolution is in regards to the when the fee is due. Previously, it was due on April 30th each year, with the council review taking place with the budget review in May and June of the previous calendar year. However, the number of billable spaces would change in that 10-month period, altering the elements from what the Council reviewed. To keep the billing close to the review process, the due date has been changed to July 30th,just after the budget review and approval. 2 2 STAFF RECOMMENDATION: Staff is recommending to adopt the Resolution (Attachment 6 — redline and clean) to amend and update the arbitration and administrative costs; charge the mobilehome park stabilization account annually to cover the City administrative costs to maintain the requirements laid out in the newly adopted Resolution; and only invoice the mobilehome park owners/residents when the balance in the account falls below the estimated costs for arbitration and administrative activities. Furthermore and in an effort to address awareness concerns, Staff will explore and implement an annual educational program to inform the park owners and tenants of the ordinance requirements, and include those actions and results in the yearly report to Council. 3 3 ATTACHMENT 1 ORDINANCE NO. 1126 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW CHAPTER 8, ENTITLED: "MOBILEHOME RENT STABILIZATION," TO DIVISION 1 OF THE UKIAH CITY CODE. SECTION ONE. The City Council of the City of Ukiah hereby ordains that a new Chapter 8, entitled "Mobilehome Rent Stabilization" is hereby added to Division 1 of the Ukiah City Code to read as follows. DIVISION 1 BUILDING CHAPTER 8 MOBILEHOME RENT STABILIZATION j 2700: FINDINGS AND PURPOSE. (A) The State of California has recognized, by the adoption of special legislation regulating tenancies of mobilehome owners in mobilehome parks, that there is a significant distinction between homeowners in mobilehome parks and other dwelling units, and the State likewise has recognized that homeowners in mobilehome parks, unlike apartment tenants or residents of other rental stock, are in the unique position of having made a substantial investment in a residence, the space for which is rented or leased as distinguished from owned. The physical removal and relocation of a mobilehome from a rented or leased space within a mobilehome park can be accomplished only at substantial cost and inconvenience with a limited concurrent ability to find another location and, in j many instances, the removal requires a separation of the mobilehome unit from appurtenances which have been made permanent, thus creating severe damage and depreciation in value to the mobilehome. Because of the limited availability of vacant spaces in mobilehome parks, the age and condition of some mobilehomes and the cost of moving mobilehomes, it is extremely difficult, if not impossible, to move a mobilehome from one park to another within the City. (B) There is presently within the City and the surrounding areas a shortage of sites for the placement of mobilehomes. (C) According to the Ukiah General Plan Housing Element, mobilehomes I presently constitute an important source of housing for persons of extremely low, 4 1 i i very low, low, and moderate income levels, who as a group are unable to afford unreasonably large rent increases. (D) A large number of persons living in mobilehomes are elderly, some of whom live on small fixed incomes. These persons may expend a substantial portion of their income on rent and may not be able to afford other housing within the City. (E) Rents for sites within mobilehome parks in the City have, prior to the adoption of this chapter, increased substantially, with recent increases in one park exceeding by a substantial amount the annual increase in the cost of living. (F) Space rent increases at the time of sale or other transfer of a mobilehome within a park have been shown to be substantially over the pre-transfer rent. Such large rent increases at the time of sale of a mobilehome may unfairly depress the sales price of the mobilehome and work an economic hardship on the mobilehome owner. The annual rent increases and vacancy control provisions of this chapter prevent this economic hardship while protecting the property rights of owners. (G) Because of the space shortage and potential for rapidly rising rents, regulation is necessary to assure that economic hardship to a substantial number of mobilehome owners in the City, many of whom are senior citizens on low fixed incomes, does not occur. (H) It is the purpose of this chapter to establish a speedy and efficient method of reviewing certain requested mobilehome space rent increases in mobilehome parks to protect mobilehome owners from arbitrary, capricious or unreasonable site rent adjustments while insuring owners and/or operators and investors a fair and reasonable return on their investment in their mobilehome park. §2701: DEFINITIONS. For the purpose of this chapter, the following words, terms and phrases shall be defined as follows: (A) "Affected mobilehome owners" means those mobilehome owners whose space is not covered by a valid lease meeting the requirements of section 798.17(b) of the California Civil Code or otherwise legally exempt from local rent control regulation. (B) "Arbitrator" means a person who is neither a mobilehome owner nor has an interest in a mobilehome park of a nature that would require disqualification under the provisions of the Political Reform Act if the person were a designated City employee, has experience in analysis of financial records, and meets one of the following criteria: 5 2 (1) Licensed attorney or CPA who is qualified by experience or training to conduct the arbitrations authorized by this chapter. (2) Membership in the American Arbitration Association with expertise in rental dispute arbitration; or (3) Service as a judge in a state or federal court. (C) "Capital improvement" means those improvements which directly and primarily benefit and serve the existing mobilehome owners by materially adding to the value of the park or adapting it to new uses, and which are required to be amortized over the useful life of the improvements pursuant to the provisions of the Internal Revenue Code. "Capital improvement costs" means all costs reasonably and necessarily related to the planning, engineering and construction of capital improvements and shall include debt service costs, if any, incurred as a direct result of the capital improvement. Capital improvement does not include ordinary maintenance or repairs or Capital replacements. (D) "Capital replacement" means a capital expenditure as defined by the Internal Revenue Code which replaces, upgrades or repairs an existing improvement, such as, but not limited to, an on-site water or electrical distribution or sewage collection system, a street, a parking area, or common facility, such as a laundry, community kitchen or meeting room. If the expenditure qualifies for treatment as a capital expenditure which must be depreciated under the Internal Revenue Code, it is a capital replacement. If it can be fully deducted in one year as a business expense, it does not qualify as a capital replacement. (E) "City" means the City of Ukiah, California. (F) "Clerk" means Clerk of the Ukiah Mobilehome Rent Stabilization Program, who shall be an employee or independent contractor designated by the City Manager as the Clerk and assigned the Clerk's duties as prescribed by this chapter or as needed for the proper implementation of this chapter. I (G) "Consumer Price Index" or "CPI" means the Consumer Price Index for all urban consumers in the San Francisco/Oakland/San Jose area published by the United States Bureau of Labor Statistics. (H) "Department" means the Department of Community Development of the City of Ukiah. j (1) "MRL" means the California Mobilehome Residency Law. i (J) "Mobilehome" means 6 3 i, (1) a structure designed for human habitation and for being moved on a street or highway under permit pursuant to Section 35790 of the Vehicle Code, including a manufactured home, as defined in Section 18007 of the Health and Safety Code, and a mobilehome, as defined in Section 18008 of the Health and Safety Code, but, except as provided in subdivision (2), does not include a recreational vehicle, as defined in Section 799.29 of the Civil Code and Section 18010 of the Health and Safety Code or a commercial coach as defined in Section 18001.8 of the Health and Safety Code. i (2) "Mobilehome,"for purposes of this chapter, also includes trailers and other recreational vehicles of all types defined in Section 18010 of the Health and Safety Code, other than motor homes, truck campers, and camping trailers, which are used for human habitation, if the occupancy criteria of either paragraph (i) or (ii), as follows, are met: (i) The trailer or other recreational vehicle occupies a j mobilehome site in the park, on November 15, 1992, under a rental agreement with a term of one month or longer, and the trailer or other recreational vehicle occupied a mobilehome site in the park prior to January 1, 1991. (ii) The trailer or other recreational vehicle occupies a mobilehome site in the park for nine or more continuous months commencing on or after November 15, 1992. "Mobilehome" does not include a trailer or other recreational vehicle located in a recreational vehicle park subject to Chapter 2.6 (commencing with Section 799.20) of the Civil Code. (K) "Mobilehome park" or "park" means any area of land within the City of Ukiah where two or more mobilehome spaces are rented, or held out for rent, to accommodate mobilehomes used for human habitation. (L) "Mobilehome space" means the site within a mobilehome park intended, designed or used for the location or accommodation of a mobilehome and any accessory structures or appurtenances attached thereto or used in conjunction therewith. i (M) "Mobilehome owner" means a person who is the owner of a mobilehome and legally occupies the mobilehome within a mobilehome park. Unless otherwise indicated, mobilehome owner includes tenants. (N) "Owner" means the owner or operator of a mobilehome park or an agent or representative authorized to act on said owner's or operator's behalf in connection with the maintenance or operation of such park. 7 4 � i (0) "Party" as used in this chapter refers to any affected mobilehome owner and/or owner involved in proceedings under this chapter. (P) "Prospective mobilehome owner" means a person who is in the process of negotiating a tenancy in a mobilehome park. (Q) "Rent" means the consideration paid for the use or occupancy of a j mobilehome space. (R) "Rent stabilization administration fee" means the fee established from time to time by resolution of the City Council in accordance with the provisions of the chapter. (S) "Rent increase" means any increase in base rent charged by an owner to a mobilehome owner or offered to a prospective mobilehome owner. (T) "Tenant" means the person or persons who have signed a lease of a mobilehome park space as the lessee of the space. 2702: BASE RENT. Except as provided in this chapter, an owner shall not demand, accept or retain rent for a mobilehome space exceeding the base rent which shall be the rent in effect for that space on the date this section becomes effective (the "Effective Date"). If a previously rented mobilehome space was not rented on the Effective Date, the base rent shall not exceed the rent in effect during the last month the space was rented prior to that date, except as provided in this chapter. For a mobilehome space first rented after the Effective Date, the owner shall establish the base rent. For parks annexed into the City after the Effective Date, the base rent shall be the rent charged on the effective date of a park's annexation into the City. §2703: CONSUMER PRICE INDEX, UTILITIES AND OTHER PASS THROUGHS. (A) Consumer Price Index. An owner, once in any 12-month period, may impose a rent increase for a mobilehome space by 100 percent of the percentage increase, if any, in the Consumer Price Index (CPI) during the most recent 12-month period ending in October; provided, however, the rental increase shall not exceed five percent of the previous rent charged for the space. If an owner has obtained a rent increase under subsection 2704(B), the owner may calculate the rent increase allowed by this subsection based upon the approved comparable rent as allowed in subsection 2704(B) instead of upon the actual rent in effect at the time of the increase. i 8 5 i i I (B) If the change in the CPI exceeds five percent for two consecutive years, the Clerk shall review the maximum rent increase and recommend an ordinance j amendment if appropriate. i (C) Government Mandated Expense Pass Through. An owner may pass through to affected mobilehome owners any new or increase in government mandated capital expenditures and operating expenses including taxes (other than the two percent annual increase authorized by California Constitution Article XIIIA, section 2(b)) and assessments, fees and mandated expenses due to code changes subject to the following procedure: i (1) Upon a petition signed by one adult mobilehome owner for each of 50 i percent of the spaces subject to rent control in a mobilehome park or 50 spaces, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of a government mandated expense pass through to every affected mobilehome owner, the Arbitrator, in accordance with the meet and confer and arbitration procedures provided in this chapter, may disallow or decrease the proposed pass through based upon substantial evidence in the record that the pass through is not legally proper, or is excessive, or that during the pass through period the owner is including an unreasonably high financing cost and/or return on the expense being passed through. (D) Utilities. If not billed by the utility directly to the mobilehome owner, an owner may separately pass through to a mobilehome owner charges for all utilities, including, but not limited to, sewer, water, garbage, cable T.V., gas and electricity, and any increases in such charges, subject to compliance with Sections 3960-3963. Notwithstanding any provision to the contrary in this section, the owner shall not pass through any charge or expense for gas or electric service to the extent prohibited by section 739.5 of the California Public Utilities Code. (E) Capital Improvement Pass Through. An owner may charge to the affected mobilehome owner as additional rent the pro rata share of new service and capital improvement costs including reasonable financing costs if, prior to initiating the service or incurring the capital improvement cost, the owner has: (1) Consulted with the mobilehome owners prior to initiating construction of the improvements or initiating the new service regarding the nature and purpose of the improvements or services and the estimated cost of the improvements or services; (2) Obtained the prior written consent of at least one adult mobilehome owner in each of a majority of the mobilehome spaces which are occupied by the mobilehome owner to the proposed service or capital improvement. Each space shall have only one vote. 9 6 (F) Capital Replacement Pass Through. Notwithstanding the provision of subsection E of this section, an owner may charge to the mobilehome owner as additional rent the pro rata share of capital replacement costs including reasonable financing costs, if not otherwise prohibited by law, subject to the following procedure: (1) The owner may seek advance approval for the proposed pass through, before undertaking the capital project, by following the procedures set forth in Sections 2709 to 2711. If the increase is approved by the Arbitrator, it shall not be effective until the next regularly scheduled annual rent increase date, provided that the 90-day notice is issued, the expense is actually incurred and that proper verification is submitted. This verification shall include, at a minimum, proof of actual costs and payment to vendors or contractors. In the event that the actual cost of the capital expense is less than the approved amount, the increase shall be adjusted to reflect this decreased amount; (2) The owner shall give notice of the proposed pass through to each affected mobilehome owner no later than 12 months after completion of the capital replacement work; (3) Upon a petition signed by one adult mobilehome owner of each of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, and filed with the Clerk within 30 days of the date the owner gives notice of the pass through to every affected mobilehome owner, the Arbitrator, in accordance with the arbitration procedure provided in this chapter, may disallow or decrease the pass through for capital replacements based upon substantial evidence in the record that the capital replacement was not necessary, or that the cost of the capital replacement was excessive, or that during the pass through period, the owner is including an unreasonably high financing cost and/or return on the expense being passed through. The owner shall have the burden of proving the necessity for and reasonable cost of the capital replacements. In determining whether the owner has met its burden of proving the necessity for and reasonable cost of the capital replacement, the Arbitrator may consider, among other factors, the reasonableness of the owner's history of maintenance of the property or improvement to be replaced. The Arbitrator's review will include, but not necessarily be limited to, the records j reflecting past maintenance work and the cost. (G) All charges passed through by the owner to the mobilehome owners pursuant to subsection C and D of this section and additional rent charged pursuant to subsections E and F of this section must be separate from the base rent and listed separately. All billings used to calculate a pass through or additional rent to mobilehome owners must be disclosed within a reasonable time upon request by a mobilehome owner. i 10 7 i (H) Notice. A written notice of each rent increase or new or increased capital improvement or capital replacement pass through charge made under the provisions of this section shall be filed by the owner with the Clerk, and provided to each affected mobilehome owner, at least 90 days before the rent increase j goes into effect or as required by the MRL. The notice shall identify the park and shall specify the dollar amount of the increase, the percentage of the increase, an itemization of all new or increased pass throughs and additional rent charges, the specific space affected, the date the increase will go into effect, how each increase was calculated, and the date the rent on each affected space was last increased. The notice shall also advise each affected mobilehome owner of any right to petition for review of a proposed rent increase and that a petition form may be requested from the Clerk. (1) Whenever a time period is prescribed for filing an application or petition, the application or petition shall be deemed filed when it is first filed with the Clerk, even if the Clerk determines that the application or petition is not complete, provided that the Clerk determines that application or petition is complete,as a result of additional submissions by the applicant or petitioner, within thirty days of the initial filing. j I §2704: IN-PLACE TRANSFER RENT INCREASES—ESTABLISHMENT OF NEW BASE RENT. (A) Whenever either of the following events occurs, an owner shall be permitted to charge a new base rent for the mobilehome space as provided in this section: (1) The termination of the tenancy of the affected mobilehome owner in accordance with the MRL (California Civil Code sections 798.55 through 798.60, as amended, excepting section 798.59); or (2) The voluntary permanent removal of a mobilehome by a mobilehome owner. A removal of the mobilehome from the space for the purpose of performing rehabilitation or capital improvements to the space or for the purpose of upgrading the mobilehome shall not constitute a voluntary removal of the mobilehome. i (B) Upon the sale of a mobilehome in-place, an owner may implement an increase of the base rent for that space in an amount equal to 10% of the rent for that space then in effect. (C) Except as provided in subsections (A) and (B), an owner may not condition an in-place transfer of a mobilehome or condition assignment of an existing lease to a prospective mobilehome owner, upon agreement to an increased rent in anticipation of the in-place transfer. This subsection shall not apply to specific conditions included in a lease exempt from rent control which 11 8 I allows an owner to condition assignment in a manner prohibited by this section. For purposes of this subsection, "a lease exempt from rent control" means a lease meeting, in all respects, the criteria of Civil Code section 798.17(b), as such criteria are presently enacted or may hereafter be amended. §2705: FAIR RETURN RENT INCREASES. If an owner presents evidence to the Arbitrator, including any financial records requested by the Arbitrator, which proves that the owner is denied a fair return by the rent control provisions of this chapter, the Arbitrator may authorize an increase in rents as deemed appropriate by the Arbitrator to provide a fair return to the owner. The Arbitrator shall use the method set forth in subsection 2711(C) to determine the fair return. 2706: RENT FREEZE OR RENT ROLLBACK. �I (A) Upon the petition signed by one adult mobilehome owner of 50 percent of the spaces subject to rent control in a park or 50 spaces subject to rent control, whichever is less, the Arbitrator may prohibit future rent increases for spaces governed by this chapter, upon its determination that maintenance by the owner has been substantially reduced and is insufficient to adequately maintain the park in a habitable condition. The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that maintenance by the owner has been restored to a reasonable level. (B) Upon petition by one or more affected mobilehome owners, an Arbitrator may prohibit future rent increases, or order a rollback of the existing rent as to j those petitioners, upon its determination that after the Effective Date, an owner instituted a rent increase inconsistent with the criteria established by this chapter. The determination shall be based upon substantial evidence in the record. The prohibition may be continued until the Arbitrator determines that the rent has become consistent with this chapter. §2707: TIME OF ALLOWED RENT INCREASE/ADJUSTMENT. (A) Once within a 12-month period, the owner may implement a CPI rent j adjustment (subsection 2703(A)), if any, or a fair return increase (Section 2703), i but not both. (B) A capital replacement pass through under subsection 2703(F) may only be implemented on the effective date of the CPI or fair return rent adjustment. i (C) The following increases or adjustments may be implemented at any time during the year: I 12 i 9 i (1) Government mandated expense pass through (subsection 2703(C)); (2) Utility pass throughs (subsection 2703(D)); (3) Capital improvements (subsection 2703(E)); (4) In-place transfer rent increases (Section 2704). Any increases subject to arbitration shall be implemented after the final ruling of the Arbitrator. (D) Rent freeze and rent rollbacks shall be implemented at the time they are ordered (Section 2706). §2708: ARBITRATION. (A) Matters Subject to Arbitration. (1) An owner shall file with the Clerk: (a) An application seeking to increase space rents beyond 100 percent of the CPI to provide a fair return to the owner as allowed by Section 2705. (2) Affected mobilehome owners may file with the Clerk: (a) A petition objecting to a government mandated expense pass through as allowed by subsection 2703(C); (b) A petition objecting to a capital replacement pass through as allowed by subsection 2703(F); (c) A petition for rent freeze as allowed by subsection 2706(A); (d) A petition for rent rollback as allowed by subsection 2706(B). (B) These petitions and applications shall be decided by the Arbitrator. (C) Cost of Arbitration. The cost of arbitration shall be paid by the Clerk out of revenue from the rent stabilization administration fee. The Arbitrator may reimburse the City by assessing the cost of the arbitration to either party if the Arbitrator determines that the position taken by the party is frivolous. §2709: PROCEDURES FOR FAIR RETURN NOTICE AND APPLICATION AND PETITION FORMS. 13 10 (A) Notice. At least 10 days prior to submission of a fair return application or a petition to the Clerk,the applicant or petitioner shall mail or deliver a notice and a copy of the application or petition to the owner and each affected mobilehome owner in the park. The notice shall be on a form specified by the Clerk. The supporting documents for the application or ion shall he available for review at the park's office and shall be posted on the City's website. One copy of the supporting documents shall be provided by the applicant or petitioner at no cost to the other party. All fair return notices shall include the following information: (1) The amount of the rent increase both in dollars and as a percentage of the existing rent, how it was calculated, an itemization of all pass throughs and additional rent charges, information that explains and supports the level of increase proposed including, at a minimum, a summary of the owner's net operating income for the base year and the preceding 24 months and other relevant information that supports the level of rent increase desired, the effective date of the increase and that copies of the supporting documents shall be provided by the owner at no cost to the mobilehome owners' representative and be available to the mobilehome owners at the park's office for inspection and on the City's website; (2) The name, address and telephone number of the Clerk or designee, a statement to inform the mobilehome owners to contact the Clerk or designee for an explanation of the provisions of this chapter, and that a roster of affected mobilehome owners can be requested from the Clerk; and (3) A copy of the official petition form which is to be used for the process established by this chapter. (B) Application/Petition Forms. The application or petition shall be filed with the Clerk on the form prescribed by the Clerk and must be accompanied by all supporting material necessary to support the request. The application and petition shall contain the following declaration: "I declare under penalty of perjury that the foregoing is true and correct." The application shall be dated and ri h applicant(s) n shall h f subscribed by the app cants) a d s a state the place o execution. (1) Within five working days of receipt, the Clerk shall complete a preliminary review of the application or petition. Applications or petitions which are incomplete will not be considered properly filed. (2) No further action shall take place on applications or petitions which are not properly filed, and the Clerk may decline to accept such application and/or return them to the petitioner immediately after the preliminary review with a notice of the defects. 14 11 i (3) When the Clerk determines that the application or petition is complete, the Clerk shall send a written notice of confirmation of receipt of a completed application or petition to the parties. (4) In capital replacement proceedings and in government mandated capital expenditure and operating expense proceedings, affected mobilehome owners shall have 30 calendar days after receipt of the confirmation of the completed application to file with the Clerk a petition objecting to the rent increase signed by one adult tenant in at least 50 percent of the mobilehome spaces subject to rent control. (C) Insufficient Objection—Capital Replacement or Government-Mandated Pass Through Proceeding—Clerk Action. If less than the required number of affected mobilehome owners object to a proposed capital replacement or government-mandated pass through, or if objection is withdrawn, including any amendments, before or after the meet and confer process, the Clerk shall approve the requested pass through. §2710: PROCEDURE FOR MEET AND CONFER. Within 10 working days of the date of the Clerk's notice of a completed application or petition and prior to assignment of an Arbitrator, affected mobilehome owners and owners shall meet and confer with each other's representatives. The time, place and date of the meeting shall be agreed to by the parties or, if the parties cannot agree, determined by the Clerk. Written notice of the scheduled meeting shall be given by the applicant or petitioner. At the meeting, representatives of the parties shall exchange documentary evidence that the parties, in good faith then know, will be used to support their respective positions in an arbitration and discuss the issues in dispute. In the case of an owner, all financial data upon which any proposed increase is claimed shall be supplied to affected mobilehome owner representatives at the time of the meet and confer meeting. The parties may request that the Clerk provide a mediator, at no cost to the parties, to assist with the meet and confer process. The Arbitrator may deny an application based on the applicant's failure to participate in good faith in the meet and confer process. §2711: PROCEDURES FOR ARBITRATION. (A) The Clerk shall give written notice to the applicant or petitioners and mobilehome owner representative that the application/petition has been referred to arbitration. (1) An Arbitrator shall be appointed in the following manner: (a) The Clerk shall maintain a list of qualified arbitrators. 15 12 j (b) Assignment of Arbitrator and Hearing Date. The Clerk shall choose three possible Arbitrators and present them to the residents' representative and the owner. Within five days each party may challenge one candidate. The one remaining shall be the selected Arbitrator. If both parties challenge the same candidate, the Clerk shall choose between the two remaining candidates. The Clerk shall set a date for the arbitration hearing no sooner than 30 or no later than 40 days after the Arbitrator is assigned. The owner and affected mobilehome owners shall be notified immediately in writing by the Clerk of the date, time and place of the hearing and this notice shall be served either in person or by ordinary mail. The parties may agree, in writing, to extend these times. The Arbitrator may extend the date for the arbitration hearing upon a showing of good cause. (2) The Arbitrator shall conduct a hearing with the parties and/or their representatives. During this hearing process, the concerns of each party shall be discussed and the Arbitrator shall indicate the amount and nature of information needed from any party in order to reach a determination. In fair return proceedings in Section 2705, this shall include four years of the income and expense portion of the general ledgers for the park. All information submitted shall be in writing and shall be certified in the same manner as set forth in subsection 2709(B).The applicant or petitioner shall have the burden of proof unless other sections of this chapter specify otherwise. Each party shall comply with the Arbitrator's request for information within seven days of the request. Additional information provided to the Arbitrator shall be immediately available to the owner or affected mobilehome owner representative which will have seven days to give written comment to the Arbitrator. The Arbitrator may proceed under this part regardless of whether any party defaults in providing any of the requested information. (B) Arbitration Determination. (1) Within 21 days of the hearing, but no later than 90 days from the date of the owner's rent increase notice, the Arbitrator shall deliver his or her decision on the application or petition and a bill for services to the Clerk. (2) The rent increase in a fair return proceeding shall not exceed the increase requested in the application. (3) The Clerk shall provide the result of the Arbitrator's decision to the affected parties. (4) The Arbitrator's decisions are final and not appealable to the City Council. I (C) Method to Determine a Fair Return. 16 13 i (1) The base year for the purpose of this section shall be the last full fiscal year prior to the park becoming subject to this chapter. The Arbitrator may j establish an alternative base year if the owner is unable to produce records of the last full fiscal year prior to the park becoming subject to rent control. (2) It shall be presumed that the net operating income produced by the property during the base year provided a fair return. An owner shall be entitled to rents to earn a just and reasonable return and to maintain and increase their base year net operating income in accordance with subsection (C)(4) of this section. This method is called maintenance of net operating income (MNOI) and shall be included in all applications. (3) The applicant or the affected mobilehome owners may present evidence to rebut the presumption of fair and reasonable return based upon the base year net operating income. To make such a determination and in order to adjust to the base year net operating income, the Arbitrator must make the following finding: (a) The owner's operating and maintenance expenses in the base year were unusually high or low in comparison to other years. In such instances, adjustments may be made in calculating such expenses so that the base year operating expenses reflect average expenses for the property over a reasonable period of time. In considering whether the base year net operating income yielded more or less than a fair net operating income, the Arbitrator shall 1 consider the following factors: (i) Substantial repairs were made due to damage caused by uninsured disaster or vandalism; (ii) Maintenance and repairs were below accepted standards so as to cause significant deterioration of housing services; (iii) Other expenses were unreasonably high or low notwithstanding prudent business practice; and (iv) The rent in the base year was disproportionately low due to the fact that it was not established in an arms-length transaction or other peculiar circumstances. (4) Fair Net Operating Income. The Arbitrator shall submit a determination based on rental income which will provide the owner a net operating income which shall be increased by 100 percent of the percentage increase in the CPI over the base year's CPI index. The base year CPI shall be the CPI for the first day of June. For purposes of this section, the current CPI shall be the CPI last reported as of the date of the completed application. 17 14 (5) Net operating income of a mobilehome park means the gross income of the park less the operating expenses of the park. (6) Gross income means the sum of the following: (a) Gross space rents computed as gross space rental income at 100 percent occupancy (but excluding rent attributed to a space occupied by a park employee who receives the space rent free as part of the employee's compensation); plus (b) Other income generated as a result of the operation of the park, including, but not limited to, fees for services actually rendered; plus (c) All other pass through revenue received from mobilehome owners except capital pass throughs and gas and electric; minus (d) Uncollected space rents due to vacancy and bad debts to the extent that the same are beyond the owner's control. There is a rebuttable presumption that uncollected space rents in excess of the average of the current and past three years uncollected rents (each year's rent shall be adjusted by the change in the CPI between that year and the final year of the four-year period) are excessive and shall not be deducted from gross income. (7) Operating expenses means: (a) Real property taxes and assessment; I (b) Advertising costs; (c) Management and administrative expenses including the compensation of administrative personnel; (d) Repair and maintenance expenses for the grounds and common facilities including, but not limited to, landscaping, cleaning and repair of equipment and facilities; (e) In addition to the management expenses listed above, where the owner performs onsite managerial or maintenance services which are uncompensated, the owner may include the reasonable value of such services. Owner-performed labor shall be limited to five percent of gross income unless the Arbitrator finds that such a limitation would be substantially unfair in a given case. No credit for such services shall be authorized unless an owner documents the hours utilized in performing such services and the nature of the services provided; (f) Operating supplies such as janitorial supplies, gardening supplies, stationery and so forth; 18 15 i (g) Insurance premiums related to operation of the park prorated over the life of the policy; (h) Payroll taxes, business, utility, license and permit fees; i (i) Dues; (j) Consultant services for park operation and maintenance; j (k) All operating expenses must be reasonable and necessary. Whenever a particular expense exceeds the normal industry or other comparable standard, the owner shall bear the burden of proving the reasonableness of the expense. To the extent that an Arbitrator finds any expense to be unreasonable, the Arbitrator shall adjust the expense to reflect the normal industry or other comparable standard; (I) There is a rebuttable presumption that expenditures in the current year are unreasonable to the extent that they substantially exceed the average of the current and past three years (each year's expenses shall be adjusted by the change in the CPI between that year and the final year of the four-year period); (m) Operating expenses shall not include the following: (i) Mortgage debt service expenses; (ii) Land-lease expenses; (iii) Depreciation; j (iv) Income taxes; (v) Electric and gas expenses included in Section 739.5 of the California Public Utility Codes; (vi) The cost of government mandated expenses (subsection 2703(C)), capital improvements (subsection 2703(D)), or capital replacements (subsection 6-66.040(F)). (8) Notwithstanding any other provisions of the ordinance codified in this chapter, the Arbitrator is authorized to approve any rent increase that is constitutionally required by law to yield a fair return. (E)Subpoenas. The parties may obtain the issuance and service of a subpoena for the attendance of witnesses or the production of other evidence at the arbitration hearing. Subpoenas shall be issued and attested by the Clerk. 19 j 16 Issuance of the subpoena must be obtained upon the filing with the Clerk of the City of an affidavit or declaration, under oath, setting forth the name and address of the proposed witness; specifying the exact things to be produced and the relevancy to the issues involved; and stating that the witness as the desired things in his/her possession or under his/her control. Service of the subpoena on a witness to attend arbitration must be at least five working days before the hearing. Service of a subpoena duces tecum must be at least 21 days before the hearing. Any party served with a subpoena duces tecum must produce copies of the requested items to the subpoenaing party no later than 10 days before the hearing. i A subpoena need not be issued when the affidavit or declaration is defective in any particular. No arbitration hearing may be continued due to the failure to file a timely request, or to timely serve a subpoena. Any person who refuses, without lawful excuse, to attend the arbitration or to produce relevant evidence as required by a subpoena served upon that person shall be guilty of a misdemeanor. No subpoena shall issue until after the parties have met and conferred as required in Section 2710. (F) Increases for Capital Expense. Increases attributed to a capital expense, as approved by the Arbitrator to provide a park with a fair return, shall not be included in base rent. These increases must be separately itemized on the monthly rent invoice and terminate at the end of the approved amortized period. Advance approval and effective date of the increase shall be as allowed in subsection 2703(F)(1). (G) Rent Increase Effective Date. Rent increases approved by the Arbitrator, as determined necessary to provide an owner with a fair return, shall be allowed upon the effective date given by the applicant in the notice to the affected mobilehome owners, required in section 798.30 of the California Civil Code. §2712: REFUSAL OF MOBILEHOME OWNER TO PAY ILLEGAL RENT. I An affected mobilehome owner may refuse to pay any rent in excess of the maximum rent permitted by this chapter. The fact that such unpaid rent is in excess of the maximum rent shall be a defense in any action brought to recover possession of a mobilehome space for nonpayment of rent or to collect the illegal rent. §2713: DISCLOSURES. I An owner shall disclose to each prospective tenant the current and proposed base rent for the mobilehome space and the rental agreement options required 20 17 by this section and Section 2714, provide each prospective tenant with a copy of this chapter, and disclose to the prospective tenant that if the prospective tenant signs a lease with a term of more than one year, that lease will be exempt from rent control. The owner shall give the required disclosure and provide a copy of this chapter to the prospective tenant at the time that the owner, or owner's representative, receives the prospective tenant's application for tenancy. The required disclosures shall be made in a form approved by the Clerk, and the owner shall obtain a signature of the prospective tenant on the disclosure form acknowledging receipt of the disclosures. An owner must retain the signed disclosure form throughout the entire tenancy of the tenant. This signed form shall be made available to the Clerk upon reasonable written notice. §2714: PROSPECTIVE MOBILEHOME OWNER—TENANCY 12 MONTHS OR LESS. All prospective tenants shall be offered the option of a tenancy of 12 months or less upon terms consistent with the provisions of the ordinance codified in this chapter. This section shall not apply to prevent a mutually agreed upon assignment between an owner and an existing mobilehome owner of an existing lease, provided any such assignment does not violate subsection 2704(C). §2715: RENT STABILIZATION ADMINISTRATION FEES. All or any portion of the costs to administer this chapter may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council. The fee shall be chargeable against the total number of mobilehome spaces in the City subject to rent control determined on a date certain each year to be established by the City Council. The owner who pays these fees may pass through to the mobilehome owners, subject to rent control on the date established by the City Council, 50 percent of the fees assessed against a mobilehome space. The fee shall be due on a date established by the City Council but may be paid in quarterly installments by the owners. Owners of parks annexed to the City after the Effective Date, shall be charged the fee established by resolution beginning on the effective date of the annexation. j §2716: AMENDMENT. Any amendment to this chapter shall require a prior public hearing before the City Council with notice thereof published in a newspaper of general circulation in the City at least 10 days prior to the hearing. §2717: VIOLATION. 21 18 Every person who violates any provision of this chapter is guilty of a misdemeanor. This section shall not apply to the Arbitrator or officers or employees of the City. SECTION TWO 1. COMPLIANCE WITH CEQA. The City Council finds that this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), 15061(b)(3) (there is no possibility the activity in question may have a significant effect on the environment.) 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have adopted this Ordinance and any section, subsection, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional or otherwise invalid. 3. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. 4. MANDATORY REVIEW. The City Council shall review this ordinance at the next j regular City Council meeting occurring after the first anniversary of the Effective Date of this ordinance. The review shall consider whether the ordinance should be amended or repealed based on the City's experience of the implementation of the ordinance over that one year period. Introduced by title only on October 6, 2010, by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane ABSENT: None ABSTAIN: None Adopted on October 20, 2010, by the following roll call vote: AYES: Councilmembers Landis, Rodin, Baldwin, and Mayor Thomas NOES: Councilmember Crane ABSENT: None ABSTAIN: None /s/ Benj Thomas, Mayor ATTEST: j /s/JoAnne M. Currie, City Clerk 22 19 ,Ii i Re-adopted on January 5, 2011, by the following roll call vote: i AYES: Councilmembers Landis, Thomas, Baldwin, and Mayor Rodin NOES: Councilmember Crane ABSENT: None ABSTAIN: one Mari Rodin, Mayor ATTEST: fbAnne Currie, City Clerk li i I I l I I i i I i i 23 20 ATTACHMENT 2 RESOLUTION NO.2012-17 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING RENT STABILIZATION FEES FOR A 2012 ASSESSMENT TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1. Ukiah City Code("UCC")Section 2715,provides that"all or any portion of the costs to administer this chapter[Division 2, Chapter 8 of the UCC("Chapter 8")] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council"; and 2. Costs to administer the program were in excess of$9,500 from December 2010 through January 13, 2012(see attached Exhibit A), not including costs to establish a list of qualified arbitrators pursuant to UCC Section 2711.A.1.a;and 3.Additional costs were incurred by Accounting Department staff, and by Management Staff; and 4. With the elimination of redevelopment agencies by the State of California,all of the cost to administer Chapter 8 is borne by the City's General Fund; and 5.Under UCC Section 2708.C,the cost of arbitrations must be paid from the administration fee. $18,336 represents a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations, and the above-referenced cost; and 6.There are 382 mobilehome park spaces subject to rent control in the City of Ukiah,making the per space annual fee$48 ($18,336/382); and 7.Under UCC Section 2715,the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space,and 8.Under UCC 2715,the resolution establishing the fee must specify the date by which the fee is due,but the fee may be paid by the park owners in quarterly installments; 9. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court(60 units),Manor Home Mobile Estates(137 units), Shady Grove Mobile Home Park(4 units subject to rent control),Modern Mobile Home Park(26 units), Harold's Square Mobile Home Park(59 units), and Rancho Del Ray Mobile Home Park(96 units); NOW,THEREFORE,BE IT RESOLVED that: I 1. The City Council of the City of Ukiah approves an annual administration fee in the amount of $48.00/mobilehome park space subject to rent control to be paid by the City's six mobilehome parks. 2. The fee is due on April 30 of each year,commencing on April 30,2012,but may be paid in quarterly installments on April 30,July 30, October 30, and January 30. 24 1 i 3.The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review in May and June, commencing May 2013,and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. PASSED AND ADOPTED at a regular meeting of the City Council held on April 4,2012,by the following roll call vote: AYES: Councilmembers Thomas,Baldwin,Vice Mayor Crane, and Mayor Landis. NOES: None. ABSENT: Councilmember Rodin. ABSTAIN:None. Mary A Landis,Mayor ATTEST: (,A A/I J nne Currie,City Clerk I i i it i i i 2 25 i I EXHIBIT A FG C7 * xa * * �D w' w * * rk4> 00 U >+ H U - r- * * a o * * U>+ 1 H O 00 * * a 1-1 . 1n d� * * S-1 U o 1n * * 4 Cq7 Ca7 * 41 x N w * * E1 q io * * z �0 * * w a * * x * * H * * akD 4-) O * * X4444 �411.1 N * * U (d w * * a O * * * * * * ro -) x * * * * �4 U * * z z U H N * HHHH* w W lr) •n * * a' R; W -11 O * * x x Q) �4 .q a a * * 1, * * .0 0 w a * * W 0H * * * * * * U W * * N N 4J 1040 * * r-I •N r1 0 H In * * r' N Z•d W W •• * * O 41 l) .qH N 5 q w * * r i ?4 4j M z N N O H * * 1-1 O rl A •,7v'Jv _• a' -ri�I * * U 04 :J W�4N O \ 1.1N H * * N N O 1~N l)V O 4J 04 U G xN * * r1 O� mU Ord r.F Z k �jG2 �Do *x *x Uhl H 09 UUW W U UU w 4JP�O� G4 N * * fd H U rl rl rl (R\N N w 0\ C u101 td0Z d0 040 rd r 00 * * �4 O �D mUCGP UO-.-i 0 HAh �r-1 * * O -H a rd a P P�O rd O r-1 0 N\ * * p, u US~ t0004-1 41~5 U r. 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Rapport Invoices-Mobile Home Rent Issues (predate) Invoice Direct Comingled Date Charges Charges * Total 08/31/10 40.00 115.20 155.20 09/30/10 1,883.20 977.60 2,860.80 10/31/10 643.20 140.80 784.00 11/30/10 12.80 46.40 59.20 12/31/10 248.00 0.00 248.00 01/31/11 449.60 0.00 449.60 02/28/11 27.20 0.00 27.20 04/30/11 137.60 0.00 137.70 3,441.60 1,280.00 4,721.60 * these charges were lumped together without incremental specificity, although they included time spent on the mobilehome park rent stabilization effort in addition to other projects 32 ATTACHMENT City of Ukiah Mobile Home Rent Stabilization Revenue/Expenditure History Revenues FY 2011-12 14,559.50 FY 2012-13 0.00 FY 2013-14 15,168.00 FY 2014-15 0.00 FY 2015-16 0.00 FY 2016-17 0.00 29,727.50 Expenditures FY 2011-12 0.00 FY 2012-13 2,688.00 FY 2013-14 0.00 FY 2014-15 0.00 FY 2015-16 0.00 FY 2016-17 0.00 2,688.00 Account Balance 06/30/17 27,039.50 33 � § % zcn \ � ± @ 11 I @ m ? f I cn U) a £ @ \ 0 LO coM � p < / f 2 @ a EOf / k Q / 5 2 C w f $ # / E .§ C: 0� / \ w w k < \ ƒ a. CO 3 ¥ C m o U) § z � 7 \ / D 2 U. 2 / O e ° a m m z y N_ u ƒ \ uj j U m 7 a. % m f @ f ƒ m . / k m = U / z k @ ? t 2 _ _ uj m & / 60- m / / / m / m C / cn � q k_ / & ƒ R a $ / ) q § f \ 2 ± * g f 2 f \ 0).- 70 § § 2 / 2 \ = C-) = o c O@ E �2 2/ f 26 2 ƒ / 2 ƒ / ® � * -0 f3 � � \ u \ ® � E / 2 ° ® / � ■ E \ E \ q Ek 2@ 3 ? a 2 � � Q y � Q Q \ & 2 § e @ � 2 % o 4. / m m m 2 ■ _ § w o @ ¥ o / / _ C-) � u « f » / § d / cu CL o/ / k j § / CL - / CL \ k 2 u 2 o ± § q z CL o I « % P: ® 2 >, C k / / R » O 7 m » O / CL � 2 / ui co/ } $ C) c6LO $ G k / k $ f f E � 2 = @ . k " f o v k@ o ■ 2 \ a / / g § k ) / 3 @ � R / 2 * � O § o m � % m o @ 5 / @ / � 2 5 / 2 R 2 § \ e m o o / / $ = m E i - / ° / " / / m 3 R e � / E % \ m � _ § a � « a o U $ o £ 0 / � § c o E m — o � m — 2 o / o I-.- � / k / ® 9 / % � k § { $ S CL m § { f CL C _ / y w U @ ® 2 ƒ ƒ � : > « � \ / o » S / 22 � � / % 3 7 4 ¢ § % ■ : @ o E & ■ 2 @ \ & E -0 o u $ 2 m K a / a ° m / \ 0 t � ƒ • E o E I § \ § E I t U « Q = � 7 $ @ / / ° a U > k/ 5 ° a. U > k\ -0 2 � £ Q m o U / a % E CU ? & f Ra ƒ - .c .2 0 Ra ƒ k ) 22 � £ w � � 22 / � 2 % � 22 '$ '$ © 2 � § '$ '$ © \ « � ® � « m ' G e � o — m m 2 m " m E — m m 2 m E ® ± b S / ƒ E / + ■ » m ± ± m m E m ± ± m m ® _ Fa Q m � G2 / � 7 / e m , _j 2 _j 2 2 f 2 g / ± ? 2 ƒ - - - - - - o ƒ - - - - o k 0- x k w � / / k / / k � w ƒ O � O — � < �F �\4 a D FSM SERVICES, INC. www.ADRSERVICES.com FEE SCHEDULE The hourly and daily rates of our neutrals vary depending on the panelist selected. Neutrals are independent contractors and set their own rates. Each party will be assigned a prorated share of the fees, unless agreed to otherwise in advance of scheduling a hearing. The hourly fee for the estimated and scheduled hearing time shall be paid in advance of the hearing date. Such fees will be the joint and several obligation of all counsel. Please note that counsel, not the represented party, has contracted for the neutral's services. Accordingly, counsel will be held responsible for payment of all charges associated with the neutral's services in this matter. ADMINISTRATIVE FEES The ADR Services, Inc. Non Refundable Administrative Fee is assessed once a hearing has been scheduled on your case. Each party is responsible for this fee, even in the event of a timely cancellation. The fee includes, but is not limited to case management services from our staff and use of the conference rooms and business facilities throughout the duration of the case. MEDIATION............................................................................................................................. $195.00 per party ARBITRATION........................................................................................................................ $450.00 per party DISCOVERY............................................................................................................................. $450.00 per party PRIVATE TRIAL ........................................................................................ $450.00 per party INITIAL FILING FEE (Demand for Arbitration).................................................................... $300.00 CANCELLATION AND RESCHEDULING POLICY Notice of cancellation or rescheduling must be submitted to our office in writing. Fees will be billed to the requestingparty unless otherwise agreed upon. Several of our neutrals have their own policy, and if so, it will be clearly stated on any hearing notice. Half Day Hearing Full Day Hearing Multi Day Hearings** (4 hours or less) Notice of less than 7 days Full Payment Required Full Payment Required Full Payment Required Notice of 7— 14 days $200* Full Payment Required Full Payment Required Notice of 15 —30 days $0 $0 Full Payment Required Notice of 31 days or more $0 $0 $0 *Applies to cancellations only. The$200 charge does not apply to rescheduled hearings. **Please note that all fees for multiple day hearings are due 60 days in advance. We are happy to assist counsel with rescheduling a hearing. If appropriate notice is given, there is no continuance fee for the first rescheduling. For the second rescheduling and thereafter, if appropriate notice is provided, a$100 continuance fee is billed per change. 35 Century City Los Angeles San Francisco Oakland Silicon Valley Orange County San Diego (310)201-0010 (213)683-1600 (415) 772-0900 (510)466-6630 (408)293-1113 (949)863-9800 (619)233-1323 12/6/16 11/13/2017 Law section ATTACHMENT 5 II LEGISLATIVE INFORMATION Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites Code: I CIV ♦ Section: 798.17. Search UD^ << Previous Next>> cross-reference chaptered bills PDF I Add To My Favorites Highlight CIVIL CODE-CIV DIVISION 2. PROPERTY[654-1422] (Heading of Division 2 amended by Stats. 1988, Ch. 160, Sec. 13.) PART 2. REAL OR IMMOVABLE PROPERTY[[755.]-945.5] (Part 2 enacted 1872.) TITLE 2. ESTATES IN REAL PROPERTY[761 -817.4] (Title 2 enacted 1872.) CHAPTER 2.5.Mobilehome Residency Law[798-799.11] (Chapter 2.5 added by Stats. 1978, Ch. 1031.) ARTICLE 2. Rental Agreement[798.15-798.22] (Article 2 added by Stats. 1978, Ch. 1031.) (a) (1) Rental agreements meeting the criteria of subdivision (b) shall be exempt from any ordinance, rule, 798.17. regulation, or initiative measure adopted by any local governmental entity which establishes a maximum amount that a landlord may charge a tenant for rent. The terms of a rental agreement meeting the criteria of subdivision (b) shall prevail over conflicting provisions of an ordinance, rule, regulation, or initiative measure limiting or restricting rents in mobilehome parks, only during the term of the rental agreement or one or more uninterrupted, continuous extensions thereof. If the rental agreement is not extended and no new rental agreement in excess of 12 months' duration is entered into, then the last rental rate charged for the space under the previous rental agreement shall be the base rent for purposes of applicable provisions of law concerning rent regulation, if any. (2) In the first sentence of the first paragraph of a rental agreement entered into on or after January 1, 1993, pursuant to this section, there shall be set forth a provision in at least 12-point boldface type if the rental agreement is printed, or in capital letters if the rental agreement is typed, giving notice to the homeowner that the rental agreement will be exempt from any ordinance, rule, regulation, or initiative measure adopted by any local governmental entity which establishes a maximum amount that a landlord may charge a tenant for rent. (b) Rental agreements subject to this section shall meet all of the following criteria: (1) The rental agreement shall be in excess of 12 months'duration. (2) The rental agreement shall be entered into between the management and a homeowner for the personal and actual residence of the homeowner. (3) The homeowner shall have at least 30 days from the date the rental agreement is first offered to the homeowner to accept or reject the rental agreement. (4) The homeowner who signs a rental agreement pursuant to this section may void the rental agreement by notifying management in writing within 72 hours of returning the signed rental agreement to management. This paragraph shall only apply if management provides the homeowner a copy of the signed rental agreement at the time the homeowner returns the signed rental agreement. (5) The homeowner who signs a rental agreement pursuant to this section may void the agreement within 72 hours of receiving an executed copy of the rental agreement pursuant to Section 798.16. This paragraph shall only apply if management does not provide the homeowner with a copy of the signed rental agreement at the time the homeowner returns the signed rental agreement. (c) If, pursuant to paragraph (3) or (4) of subdivision (b), the homeowner rejects the offered rental agreement or rescinds a signed rental agreement, the homeowner shall be entitled to instead accept, pursuant to Section 798.18, a rental agreement for a term of 12 months or less from the date the offered rental agreement was to have begun. In the event the homeowner elects to have a rental agreement for a term of 12 months or less, including a month-to- month rental agreement, the rental agreement shall contain the same rental charges, terms, and conditions as the rental agreement offered pursuant to subdivision (b), during the first 12 months, except for options, if any, contained in the offered rental agreement to extend or renew the rental agreement. (d) Nothing in subdivision (c) shall be construed to prohibit the management from offering gifts of value, other than rental rate reductions, to homeowners who execute a rental agreement pursuant to this section. (e) With respect to any space in a mobilehome park that is exempt under subdivision (a) from any ordinance, rule, regulation, or initiative measure adopted by any local governmental entity that establishes a maximum amount that a landlord may charge a homeowner for rent, and notwithstanding any ordinance, rule, regulation, or initiative measure36 a mobilehome park shall not be assessed any fee or other exaction for a park space that is exempt under subdivision (a) imposed pursuant to any ordinance, rule, regulation, or initiative measure. No other fee or other exaction shall be file:///S:/Administration/City%20CIerk/Office%20and%20Duties/City%20CIerk%20AS Rs%20and%200fficial%20Documents/12-06-17%20Mobile%20H... 1/2 11/13/2017 Law section imposed for a park space that is exempt under subdivision (a) for the purpose of defraying the cost of administration thereof. (f) At the time the rental agreement is first offered to the homeowner, the management shall provide written notice to the homeowner of the homeowner's right (1) to have at least 30 days to inspect the rental agreement, and (2) to void the rental agreement by notifying management in writing within 72 hours of receipt of an executed copy of the rental agreement. The failure of the management to provide the written notice shall make the rental agreement voidable at the homeowner's option upon the homeowner's discovery of the failure. The receipt of any written notice provided pursuant to this subdivision shall be acknowledged in writing by the homeowner. (g) No rental agreement subject to subdivision (a) that is first entered into on or after January 1, 1993, shall have a provision which authorizes automatic extension or renewal of, or automatically extends or renews, the rental agreement for a period beyond the initial stated term at the sole option of either the management or the homeowner. (h) This section does not apply to or supersede other provisions of this part or other state law. (Amended by Stats. 2012, Ch. 477, Sec. 1. Effective January 1, 2013.) 37 file:///S:/Administration/City%20CIerk/Office%20and%20Duties/City%20Clerk%20AS Rs%20and%20Official%20Documents/12-06-17%20Mobile%20H... 2/2 ATTACHMENT 6 - redline RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING RESOLUTION 2012-1 r ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND ADMINISTRATIVE COSTS ADZ ASSESSME TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1. Ukiah City Code ("UCC") Section 2715, provides that "all or any portion of the costs to administer this chapter [Division 2, Chapter 8 of the UCC ("Chapter 8")] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council"; and 2. Costs to administer the program have been assessed and are shown in Exhibit A were iR e)(GeSS 9-f$9,500 4G.M. 2-01 Q thre-i-igh jaRuary 13, 2012 (see attaruhe d- Exhibit A), Ret ; and Staff;and . With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City's General Fund; and 54. Under UCC Section 2708.C, the cost of arbitrations must be paid from the stabilizatic administration fee. $186- Exhibit A states ro, pecan's a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations, and the abeye r^f^r^"^^^' seet; and 65. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-long- term leased spaces makiRg the per space annual foo $48 ($18,33&382); and 76. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space- and . Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and Q . There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court (60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold's Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park(96 units) NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council of the City of Ukiah approves as an annual administration fee amount Gf$49 subject to rent control to be paid by the City's six mobilehome parks. 38 1 2. The fee is due on of each year, rnmmonninn on April 30, 2012 but may be paid in quarterly installments on April30, 30, October 30, a44d-January 30, and April 30. 3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review in May and June, rnmmonninn May 2013 and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. PASSED AND ADOPTED at a regular meeting of the City Council held onpFi�Zn1L, uecei rimer 20, 201 t by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mary 4nno I andisKevin Doble, Mayor ATTEST: In4PAP C,-wrio Kristine Lawler, City Clerk 39 2 ATTACHMENT 6 - clean RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING RESOLUTION 2012-17 ADOPTING RENT STABILIZATION FEES FOR ARBITRATION AND ADMINISTRATIVE COSTS TO CITY OF UKIAH MOBILEHOME PARKS WHEREAS: 1. Ukiah City Code ("UCC") Section 2715, provides that "all or any portion of the costs to administer this chapter[Division 2, Chapter 8 of the UCC ("Chapter 8")] may be collected by the imposition of an annual rent stabilization administration fee established by resolution of the City Council"; and 2. Costs to administer the program have been assessed and are shown in Exhibit A ; and 3. With the elimination of redevelopment agencies by the State of California, all of the cost to administer Chapter 8 is borne by the City's General Fund; and 4. Under UCC Section 2708.C, the cost of arbitrations must be paid from the rent stabilization administration fee. Exhibit A states a reasonable estimate for the annual cost to administer Chapter 8, including potential arbitrations; and 5. There are 382 mobilehome park spaces subject to rent control in the City of Ukiah, with the final annual per space cost being determined each year based on occupied non-long-term leased spaces and 6. Under UCC Section 2715, the owner who pays these fees may pass through to the tenant of the space 50 percent of the fees assessed for the space; and 7. Under UCC 2715, the resolution establishing the fee must specify the date by which the fee is due, but the fee may be paid by the park owners in quarterly installments; and 8. There are six City of Ukiah mobilehome parks that are subject to the Rent Stabilization Ordinance, including Circle Trailer Court(60 units), Manor Home Mobile Estates (137 units), Shady Grove Mobile Home Park (4 units subject to rent control), Modern Mobile Home Park (26 units), Harold's Square Mobile Home Park (59 units), and Rancho Del Ray Mobile Home Park (96 units). NOW, THEREFORE, BE IT RESOLVED that: 1. The City Council of the City of Ukiah approves as an annual administration fee an amount equally divided between billable spaces subject to rent control to be paid by the City's six mobilehome parks. 2. The fee is due on July 30 of each year, but may be paid in quarterly installments on July 30, October 30, January 30, and April 30. 3. The City Council shall review the administration costs, including the cost of any arbitrations, on an annual basis, during budget preparation as part of the annual fee review in May and 40 1 June, and make any adjustments so that the fee does not exceed the cost to administer Chapter 8. PASSED AND ADOPTED at a regular meeting of the City Council held on December 20, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 41 z Agenda Item No.: 7d MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-237-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Review of 2018 Legislative Platform for Local, State and Federal Legislative Matters and Adoption of Resolution Adopting New Guidelines for 2018 Calendar Year DEPARTMENT: Economic De\,elopment PREPARED BY: Shannon Riley ATTACHMENTS: Attachment 1-ASR Legislative Platform 2017/2018 Attachment 2- Legislative Platform - Resolution for 2018 Attachment 3- Legislation Platform, Exhibit A Summary: The City Council will receive a report and adopt the proposed Resolution that includes the 2018 Legislative Platform providing overall guidance that allows the Mayor and/or the City Manager, or their designee, to send letters of support or opposition to the League and the legislature to protect or advocate for legislation to better our community. Background: On July 5, 2017, the City Council discussed and adopted Ukiah's first Legislative Platform, which outlines the parameters under which the Mayor and/or the City Manager, or their designee, may send letters of support or opposition to the League of California Cities and the legislature to protect or advocate for legislation to better our community. See Attachment#1 for the corresponding Agenda Summary Report. RECOMMENDED ACTION: Receive report and adopt the proposed Resolution that includes the 2018 Legislative Platform providing overall guidance that allows the Mayor and/or the City Manager, or their designee, to send letters of support or opposition to the League and the legislature to protect or advocate for legislation to better our community. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: n/a PROPOSEDBUDGETAMOUNT: n/a FINANCING SOURCE: n/a PREVIOUS CONTRACT/PURCHASE ORDER NO.: n/a COORDINATED WITH: n/a Approved: S e Sang! omo, City Manager Discussion: Since July, the Legislative Platform has been called upon twice. On September 12th, Mayor Brown sent a letter to the Senate Energy, Utilities and Communications Committee opposing AB 726 and AB 813, regarding a governance change and grid regionalization of the California Independent System Operator. Then, on September 26th, the Mayor authorized a letter to Governor Jerry Brown opposing SB 649 regarding wireless and small cell telecommunications facilities. Staff has found the Legislative Platform to be a useful tool for advocacy, particularly when matters affecting the City are time sensitive. Therefore, Staff is recommending the adoption of a new resolution to coincide with the 2018 Legislative Calendar, with no changes other than the updated year (Attachments 2 and 3). 2 2 Attachmi ri #1 ITEM NO.: 13a MEETING DATE: _July 5,_2017 city of ukidh. AGENDA SUMMARY REPORT SUBJECT: CONSIDER ADOPTION OF RESOLUTION ADOPTING A 2017/2018 LEGISLATIVE PLATFORM TO SERVE AS GUIDELINES FOR LOCAL, STATE AND FEDERAL LEGISLATIVE MATTERS Summary: Council will consider adoption of a Resolution adopting a 2017/2018 Legislative Platform to provide guidance regarding local, state and federal legislative matters, and allow the City to weigh in on such matters in a timely fashion. A legislative platform enables the Mayor and/or City Manager, or their designee, to submit advocacy letters on behalf of the City if the proposed legislation is within the City's adopted legislative platform guidelines. Additionally, legislative platform guidelines enable the City to actively participate in the regional, state and federal legislative processes on behalf of the City of Ukiah. Background: The ability of the City to serve the residents and provide for a thriving and sustainable community requires support from all levels of government. Local government is uniquely and best positioned to support, serve, and respond to community and individual needs. However, with local, state and federal legislative policy, action is often needed to support local government in having this impact. These legislative policies can affect the City's ability to deliver services, shape what services are delivered, impact the resources available for services, and remove obstacles to delivering services. These policies often require immediate attention. By adopting the proposed Resolution with Exhibit A (Attachment #1) adopting the platform, the City will be able to immediately respond to specific proposed policy changes. Discussion: In order to fulfill the City's commitment to the community, positive local, state and federal action--including the allocation of resources--should be sought. The California State Legislature alone considers thousands of bills during each legislative session. Any number of these bills can affect cities—through changes in funding, employment law, water regulation, etc. Also, from time-to-time the League of California Cities ("the League") asks its members to support or oppose certain bills because they are beneficial or damaging to city interests. The platform would be used when applicable on local, regional, state and federal matters. The proposed 2017/2018 Legislative Platform states it does not take positions on matters outside the scope and purpose of municipal government. Occasionally, the City is asked to take positions that do not materially affect the scope and purpose of our municipal government; these tend to be quality of life or social issues such as "end-of-life" legislation or federal government matters like foreign policy. Continued on Pa ec,v22 RECOMMENDED ACTION(S): Adopt Resolution adopting proposed 2017/2018 Legislative Platform. ALTERNATIVES: Remand to staff with direction. Citizens advised: N/A Requested by: N/A Prepared by: Maya Simerson, Project and Grant Administrator Coordinated with: Sage Sangiacomo, City Manager and Kristine Lawler, City Clerk Presenter: Sage Sangiacomo, City Manager Attachments: 1. Draft Resolution with Exhibit A- Proposed 2017/2018 Legislative Platform COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: — El Resolution: E3Ordinance: Note.Please write Agreement No in upper right corner of agreement when drafted Approved 4SageSangiacomo, City rVr Page 2 of 2 The legislative platform would not preclude the Mayor or Councilmembers from placing an item on the agenda for consideration. However, it would provide guidance to others about positions typically taken by the City Council. To this end, if the City should adopt the proposed 2017/2018 Legislative Platform, it would provide a guide for the City's legislative advocates and highlight key issues important to the local community. The platform provides eleven over-arching guiding principles intended for specific legislative action and supports existing City Council-established goals and policies. The legislative priorities outlined streamline the legislative approval process by providing clear direction on pertinent legislative issues for our community. The platform will be reviewed by Council on an annual basis in coordination with the State's legislative calendar, and will be added to the tracking calendar for Council review. Staff recommends the adoption of the proposed Resolution that includes the 2017/2018 Legislative Platform providing overall guidance that allows the Mayor and/or the City Manager, or their designee, to send letters of support or opposition to the League and the legislature to protect or advocate for legislation to better our community. 6 FISCAL IMPACT: 4 Attachment #1 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND ADOPTING A 2017-18 LEGISLATIVE PLATFORM WHEREAS; a legislative platform is a tool that the City Council and staff can utilize to support the goals and objectives of the City; and WHEREAS, the California State Legislature alone considers thousands of bills during each two- year legislative session; and any number of these bills can affect cities—through changes in funding, employment law, or water regulation as examples; and WHEREAS, development of a Legislative Platform provides the opportunity to identify issues and priorities that may be addressed through legislative advocacy; and WHEREAS, the City desires to be proactive and involved in the governmental decision making process directly affecting the City of Ukiah and the League of California Cities; and WHEREAS, the platform will also be used when applicable on other local, regional, state, and federal matters not evaluated by the League; and WHEREAS, adoption of a 2017/2018 Legislative Platform enables the City Council and staff to react quickly to most legislative issues as they arise; and WHEREAS, the 2017/2018 Legislative Platform can be provided to State and Federal representatives so they are made aware of the issues that are important to Ukiah; and WHEREAS, the City Council wishes to adopt the 2017/2018 Legislative Platform which provides overall guidance that allows the City Manager and/or the Mayor, or their designee, to send letters of support or opposition to the League and the local, state and federal legislature in certain instances. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Ukiah hereby adopts a "2017/2018 Legislative Platform," attached as "Exhibit A" to this Resolution. DULY AND REGULARLY ADOPTED this 5t" day of July, 2017. CITY OF UKIAH Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 5 Page 1 of 1 EXHIBIT A CITY OF UKIAH LEGISLATIVE PLATFORM 2017/2018 PURPOSE OF PLATFORM The City of Ukiah recognizes the need for active legislative engagement at the local, state and federal levels to protect and enhance the interests of Ukiah's residents and businesses. Accordingly, City officials maintain close relationships with Ukiah's state and federal representatives to advocate, influence and monitor pertinent legislation. The purpose of this platform is to clearly outline the position of the City on priority issues and matters that impact the City's ability to operate effectively, while allowing consideration of additional legislative issues that arise during the legislative session. By doing this, the legislative process is streamlined by receiving clear direction at the beginning of the legislative session from the City Council on pertinent legislative issues. The League of California Cities is a primary resource for the City of Ukiah with respect to state and federal legislative matters affecting municipal government. The platform will also be used when applicable on other local, regional, state and federal matters not evaluated by the League. Platform priorities are intended to assist the Mayor, City Council, and staff to proactively and appropriately address legislation to promote City interests and preserve local legislative authority if and when necessary. PRIORITIES The City of Ukiah takes the following positions and the Mayor and/or the City Manager may send corresponding letters of opposition or support without further City Council action. 1. The City values its ability and authority to exercise local control, enable excellent public services and protect and enhance the quality of life for Ukiah residents and businesses. The City supports efforts to streamline regulations that simplify the job of running the City and opposes efforts that erode the City's authority to control its own affairs. 2. The City opposes attempts to decrease, restrict or eliminate city revenue sources and opposes any efforts at the local, state or federal level to retain additional revenues currently dedicated to local government for state purposes. 3. The City opposes any regulations or legislative actions that would eliminate or limit the City's ability to provide utility services within the incorporated jurisdiction. 4. The City supports local, state and federal budget plans that provide sustainable, reliable funding for priority local government programs. 5. The City supports any legislative or regulatory action that increases the energy value for the electric customer. 6. The City supports the use of California Air Resources Board's (CARB) Cap and Trade program allowances and energy resources that are clean, renewable and cost effective. 7. The City supports increases in transportation funding for local street and road improvements to promote investing in the maintenance and rehabilitation of aging infrastructure. 8. The City embraces efforts to obtain funding for economic development and environmental initiatives, including planning and implementation of regional transportation and traffic 6 Page 1 of 2 EXHIBIT A congestion relief projects, and the creation of affordable housing. The City also supports legislation that provides incentives for job creation and retention, including legislation that increases funding and allowable uses for the Community Development Block Grant program. 9. The City supports policy that advocated for a clean environment and policy to improve environmental standards and promote sustainable energy policies. 10. The City supports legislation and policies that enable local officials to access resources to provide quality police, fire, emergency management, emergency medical services, youth violence prevention initiatives, and to engage the community in its own safety. 11. The City values a sustainable quality of life and supports parks and open space, recreation facilities, environmental and climate protection, resource conservation, libraries, arts and culture and legislation and policies that emphasize sustainable development. In most cases the City of Ukiah will not take positions on matters not affecting the primary scope and purpose of municipal government—for example social issues or foreign policy, however such items can be brought forward to Council if appropriate. TRACKING The City Manager(or City Manager designee)will provide updates on important legislative issues and/or those matters that the City has stated a position on during the City Manager's comment section to City Council. Copies of all correspondence will be copied to City Council. REVIEW This platform will be reviewed prior to each year's legislative session in January of each year. 7 Page 2 of 2 Attachment 2 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AND ADOPTING A 2018 LEGISLATIVE PLATFORM WHEREAS; a legislative platform is a tool that the City Council and staff can utilize to support the goals and objectives of the City; and WHEREAS, the California State Legislature alone considers thousands of bills during each two- year legislative session; and any number of these bills can affect cities—through changes in funding, employment law, or water regulation as examples; and WHEREAS, development of a Legislative Platform provides the opportunity to identify issues and priorities that may be addressed through legislative advocacy; and WHEREAS, the City desires to be proactive and involved in the governmental decision making process directly affecting the City of Ukiah and the League of California Cities; and WHEREAS, the platform will also be used when applicable on other local, regional, state, and federal matters not evaluated by the League; and WHEREAS, adoption of a 2018 Legislative Platform enables the City Council and staff to react quickly to most legislative issues as they arise; and WHEREAS, the 2018 Legislative Platform can be provided to State and Federal representatives so they are made aware of the issues that are important to Ukiah; and WHEREAS, the City Council wishes to adopt the 2018 Legislative Platform which provides overall guidance that allows the City Manager and the Mayor, or their designee, to send letters of support or opposition to the League and the local, state and federal legislature in certain instances. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Ukiah hereby adopts a "2018 Legislative Platform," attached as "Exhibit A" to this Resolution. DULY AND REGULARLY ADOPTED this 20th day of December, 2017. AYES: NOES: ABSTAIN: ABSENT: CITY OF UKIAH Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 8 Page 1 of 1 Attachment 3 EXHIBIT A CITY OF UKIAH LEGISLATIVE PLATFORM 2018 PURPOSE OF PLATFORM The City of Ukiah recognizes the need for active legislative engagement at the local, state and federal levels to protect and enhance the interests of Ukiah's residents and businesses. Accordingly, City officials maintain close relationships with Ukiah's state and federal representatives to advocate, influence and monitor pertinent legislation. The purpose of this platform is to clearly outline the position of the City on priority issues and matters that impact the City's ability to operate effectively, while allowing consideration of additional legislative issues that arise during the legislative session. By doing this, the legislative process is streamlined by receiving clear direction at the beginning of the legislative session from the City Council on pertinent legislative issues. The League of California Cities is a primary resource for the City of Ukiah with respect to state and federal legislative matters affecting municipal government. The platform will also be used when applicable on other local, regional, state and federal matters not evaluated by the League. Platform priorities are intended to assist the Mayor, City Council, and staff to proactively and appropriately address legislation to promote City interests and preserve local legislative authority if and when necessary. PRIORITIES The City of Ukiah takes the following positions and the Mayor and the City Manager may send corresponding letters of opposition or support without further City Council action. 1. The City values its ability and authority to exercise local control, enable excellent public services and protect and enhance the quality of life for Ukiah residents and businesses. The City supports efforts to streamline regulations that simplify the job of running the City and opposes efforts that erode the City's authority to control its own affairs. 2. The City opposes attempts to decrease, restrict or eliminate city revenue sources and opposes any efforts at the local, state or federal level to retain additional revenues currently dedicated to local government for state purposes. 3. The City opposes any regulations or legislative actions that would eliminate or limit the City's ability to provide utility services within the incorporated jurisdiction. 4. The City supports local, state and federal budget plans that provide sustainable, reliable funding for priority local government programs. 5. The City supports any legislative or regulatory action that increases the energy value for the electric customer. 6. The City supports the use of California Air Resources Board's (CARB) Cap and Trade program allowances and energy resources that are clean, renewable and cost effective. 9 Page 1 of 2 Attachment 3 EXHIBIT A 7. The City supports increases in transportation funding for local street and road improvements to promote investing in the maintenance and rehabilitation of aging infrastructure. 8. The City embraces efforts to obtain funding for economic development and environmental initiatives, including planning and implementation of regional transportation and traffic congestion relief projects, and the creation of affordable housing. The City also supports legislation that provides incentives for job creation and retention, including legislation that increases funding and allowable uses for the Community Development Block Grant program. 9. The City supports policy that advocates for a clean environment and policy to improve environmental standards and promote sustainable energy policies. 10. The City supports legislation and policies that enable local officials to access resources to provide quality police, fire, emergency management, emergency medical services, youth violence prevention initiatives, and to engage the community in its own safety. 11. The City values a sustainable quality of life and supports parks and open space, recreation facilities, environmental and climate protection, resource conservation, libraries, arts and culture and legislation and policies that emphasize sustainable development. In most cases the City of Ukiah will not take positions on matters not affecting the primary scope and purpose of municipal government—for example social issues or foreign policy, however such items can be brought forward to Council if appropriate. TRACKING The City Manager(or City Manager designee)will provide updates on important legislative issues and/or those matters that the City has stated a position on during the City Manager's comment section to City Council. Copies of all correspondence will be copied to City Council. REVIEW This platform will be reviewed prior to each year's legislative session in January of each year. 10 Page 2 of 2 Agenda Item No.: 7e MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-241-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Award Professional Services Agreement in the Amount of$268,338 to GHD Inc. to Prepare Bid Documents for the Northwestern Pacific Rail Trail Project Phase 2, Specification No. 17-12 and Approve Budget Amendment DEPARTMENT: Public Works PREPARED BY: Ben Kageyama ATTACHMENTS: Attachment 1- GHD Proposal Summary: The City Council will consider awarding a professional services agreement to GHD to prepare the bid documents for the Northwestern Pacific (NW P) Rail Trail Phase 2 project. The City Council will also consider approving a budget amendment for this work. Background: This work involves the completion of the design and the preparation of the plans, specifications, and estimate for the NW P Rail Trail Phase 2 project. The NW P Rail Trail Phase 2 will extend the existing rail trail from Gobbi Street south to Commerce Drive and will include a bridge crossing of Doolin Creek. Staff obtained Caltrans funding through the Active Transportation Program (ATP) for the design and construction of this project. Discussion: Staff issued a request for proposals (RFP) and sent it to eight prospective consultants and to Integrated Marketing Services (IMS). IMS utilizes the internet and electronic notification to inform prospective RECOMMENDED ACTION: Award professional services agreement to GHD in the amount of $268,338 to prepare the bid documents forthe Northwestern Pacific Rail Trail Phase 2 project and approve budget amendment BUDGET AMENDMENT REQUIRED:Yes CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: $268,338; 50X00000(ATP- new fund number) FINANCING SOURCE: Caltrans Active Transportation Program PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tim Eriksen z Approved: S e Sang! omo, City Manager consultants regarding RFP's. In addition, staff posted the RFP to the City's website. In response to the City's RFP, one consulting firm, GHD submitted a proposal (Attachment#1). The City's consultant selection committee reviewed the proposal and found it to be very thorough in its response to the RFP. After selecting GHD, staff opened GHD's sealed fee proposal, interviewed GHD, and negotiated a slightly reduced fee. The total GHD fee $268,338 proposed for this project is less than staff's fee estimate of$325,225. Staff therefore found the fee to be commensurate with the scope of work. ATP funding for this project will be provided to the City on a reimbursement basis. Staff recommends approval of a professional services agreement for this work and approval of the corresponding budget amendment. 2 2 tV`A_���4 •,t q A G H D �� � ,r}$1ii�7.�1��yh -- i b fi•�7•'r `� ; 4 4". 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Cover letter December 5, 2017 GHD Inc. 2235 Mercury Way, Santa Rosa, CA 95407 City of Ukiah T 707 523 1010 W www.ghd.com Department of Public Works r 300 Seminary Avenue Ukiah, CA 95482-5400 Attn: Ben Kageyama, Senior Civil Engineer r RE: Northwestern Pacific Rail Trail Phase 2-Specification No. 17-12 d Dear Mr. Kageyama, GHD is thrilled to submit the following proposal to assist the City of Ukiah with complete Phase 2 design of the Northwestern Pacific Rail Trail project. GHD and our teaming partner, Alta Planning + Design, worked together with the City to complete Phase 1 of this important rail-with-trail project, and we look forward to providing continuity for the City, ultimately benefitting O both the fast-track schedule and the grant-funded budget. GHD and Alta intend to follow much of the same project-tested approach as developed in Phase 1, and as laid out in Figure Q 2.3 in Section 2 (Project Approach and Schedule)of this proposal. Most importantly, as timing is absolutely key, in order to Q meet the schedule established for this project, it is critical that the approach be efficiently executed with each task. GHD's project management and design team has worked with the City(as noted below)on numerous projects, several of which are Q under construction. We have an established relationship with City staff, as well as with Mr. Kageyama, enabling us to focus on Q the project immediately and quickly move from the feasibility study into the detailed design phase. Q The GHD team is unmatched in its ability to serve the City with Phase 2 design due to: Q Knowing this Northwestern Pacific Rail Trail project better than any other consultant team.Alta Planning + Design's experience with the City of Ukiah encompasses all phases for this project, including the 1999 Bicycle and Pedestrian Master Q Plan, in which Alta first identified the priority of implementing the Northwestern Pacific Rail Trail project. Alta then developed and delivered the Northwestern Pacific Rail Trail Feasibility Study, which prepared a preliminary design and cost estimates for the approximately 1.5-mile rail-with-trail facility.The planning for the overall rail trail project was further developed in the 2012 Mendocino County Rail-with-Trail Corridor Plan (2012 Trail Corridor Plan), which was completed by Alta and GHD. This work Q set the stage for the Northwestern Pacific Rail Trail Phase 1 project, on which GHD and Alta teamed to provide a full suite of Q environmental, engineering, and permitting services(as well as stormwater pollution prevention plan [SWPPPj preparation), for the City's Class 1,ADA-accessible, non-motorized trail along the North Coast Railroad Authority(NCRA) Railroad Corridor Q between Gobbi Street and Clara Avenue in Ukiah. Since its inception, the Northwestern Pacific Rail Trail project has been Q steered by GHD and Alta. Q Extensive rail-with-trail (RWT)experience. GHD has managed numerous transportation studies and design projects, Q transforming travel corridors to serve more livable conditions, creating traffic calming schemes, and designing traffic control Q systems which favor local bicyclists and pedestrians. We have worked on several such RWT and Safe Routes for Schools projects for the Mendocino Council of Governments; SMART; the cities of Arcata, Eureka, Rio Dell, Cloverdale, and Fortuna; Q and for Humboldt County, all within the past five years. In 2002, Alta led a major three-year study for the Federal Highway Q Administration(FHWA): Rails with Trails:Lessons Learned. It developed the best practices for RWT projects, which involve ® trails and bike paths located on or near active railroad corridors. From there, Alta has worked on dozens of RWT projects across the nation and has partnered extensively with GHD. Together, GHD and Alta represent the nation's top professionals in Q RWT design. Q Our familiarity and experience with the City of Ukiah. GHD has been working with the City of Ukiah for over a decade, Q Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12)11 C primarily in the context of transportation improvements, though our staff has also completed sanitary sewer master plans C and Letter of Map Revisions(LOMB)on, notably, Doolin Creek(which has a bridge that is an important part of this Phase 2), C amongst a wide variety of other multidisciplinary work. Alta's experience with the City of Ukiah encompasses all phases for this Northwestern Pacific Rail Trail project, including the Bicycle and Pedestrian Master Plan, in which Alta first identified the C priority of implementing the Northwestern Pacific Rail Trail project. Alta has also completed a Safe Routes to Schools project for the City. Our team understands Ukiah's needs, standards, and long-term goals. An approach to meeting a fast-track schedule based on specific knowledge and experience.The project team can only C meet the schedule if able to immediately start on the project and rapidly complete both the topographic survey and flood zone analysis. GHD previously completed a portion of the Phase 2 mapping as a part of the Transportation Improvements for the C Redwood Business Park project, allowing us to build upon an existing basemap in order to complete the trail and drainage design. The survey will be completed by GHD's in-house resources.This survey approach will reduce survey costs and allow us to quickly focus the Corridor Management Plan and Preliminary(30%) Design,thereby fulfiling the most crucial step in the accelerated schedule and moving the project forward. C We are ready to start—now. In preparing our proposal, we met with the City multiple times to discuss specific details and C potential challenges regarding the Phase 2 project. We walked and photo-documented(the evidence of which you can find C throughout the proposal)the entire Phase 2 alignment, as well as obtaining and reviewing all background documentation, including NCRA right-of-way mapping and the applicable policies, goals, and objectives outlined in the 2014 Ukiah Bicycle C and Pedestrian Master Plan(prepared by Alta). We have even developed renderings for specific portions of the Phase 2 C segment, which we've included in Section 2. C Through a combination of our unique historic understanding of the project, our recent investigative efforts, and our extensive C in-house resources, we believe our team provides an unparalleled blend of expertise and staff availability. C This proposal is signed by Bill Silva, who is authorized to negotiate and bind GHD contractually. His name,title, and telephone C number is shown below. His address is included at the beginning of this cover letter. C This proposal is a firm offer for a minimum period of thirty(30)days after the submittal date. C C We look forward to your response and appreciate the opportunity to continue serving the City, both with the continuation of Q this important trail project and for many years to come. C Sincerely, C GHD INC. 4 C� William Silva, PE, QSD/QSP Pat Tortora, PE, LEED AP o Principal-in-Charge Project Manager 707 523 1010 O O O O C1 O O 2 1 G'a'r000sal C) 2. Project approach and schedule iL7 . • Northern end of Phase 2 trail segment, at Gobbi St. looking south from the Phase 1 segment Northwestern Pacific Rail Trail R/W in Mendocino County, involving surveying and mapping; Background preparation of the Trail Corridor Management Plan, Safety Plan, and Trail Policy; a public workshop; and the complete In 1999, the City of Ukiah began to plan a new Class I trail design. Construction of Phase 1 completed in 2015,with adjacent to the Northwestern Pacific(NWP) railroad tracks in GHD providing construction management and inspection the North Coast Railroad Authority(NCRA) right-of-way(RNA services. corridor.The trail concept appeared in the City's 1999 Bicycle Master Plan, completed by GHD teaming partner Alta GHD also assisted the City in obtaining California Public Planning + Design.The project was ranked as the highest Utilities Commission (CPUC)approvals, and in creating a priority in the Bicycle Master Plan and in the 2006 Mendocino License Agreement between the City and NCRA for the County Regional Bikeway Plan.The planning for the overall further development of the NWP Rail Trail project, a 25-year NWP Rail Trail Project was further developed in the 2002 agreement that is critical to the overall success of this three- Rail Trail Feasibility Study, also completed by Alta, as well as phase endeavor by granting the City a non-exclusive license in the 2012 Mendocino County Rail-with-Trail Corridor Plan to access and utilize the NCRA R/W to construct, operate, (2012 Trail Corridor Plan), which was completed by Alta and and maintain a Class I trail (in addition to outlining other GHD. requirements). The NWP Rail Trail project has broad community support Most of the detailed requirements referenced in the and, of critical importance, the support of the NCRA. Within agreement are described in the NCRA Policy&Procedures the City of Ukiah,the NWP Rail Trail project was divided into Manual, §0907 Trail Projects on the NWP Line Rights- three segments, to be implemented in three phases: of-Way: Design, Construction, Safety, Operations, and • Phase 1: Clara Street in the north to Gobbi Street in the Maintenance Guidelines(Rail-with-Trail Guidelines).These south guidelines encompass requirements for licensing, permitting, • Phase 2: Gobbi Street in the north to Commerce Drive in and planning for trail projects in the NCRA R/W. Two of the south the key planning documents required by these guidelines • Phase 3: Brush Street in the north to Clara Street in the are a feasibility study and safety plan. GHD incorporated south the feasibility study and safety plan documentation in the Phase 1 Trail Corridor Management Plan, a document that In 2012, the City selected the GHD/Alta team to deliver addresses management issues throughout the study area Phase 1 of the project, which was the first rail-with-trail relating to use and design of the facility.This study and project to be designed and constructed within the NCRA documentation are also needed for Phase 2: Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)13 C The feasibility study was required to demonstrate a this project, developed over the past 15 years, and so is able C project's comprehensive viability, as well as to present an to leverage a tremendous amount of recent experience with C alternatives analysis. The 2012 Mendocino County Rail with the City of Ukiah on Phase 1 of the Northwestern Pacific C Trail Corridor Plan meets this requirement, and identifies this Rail Trail project, as well as many other similar rail-with- C Phase 2 project segment as a Segment No. S9. trail projects(described in Section 3 and Section 6 of this proposal)to successfully meet the ambitious schedule and [ The safety plan lays out engineering standards, trespassing deliver all project components to the satisfaction of the City. and crime prevention strategies, signage,access points, and methods/processed for coordination with police and Within the past five years, we have also worked directly with C fire protection. GHD and Alta has together completed these NCRA and NWPCO staff on the development of numerous C documents for previous projects, including for, as previously rail-with-trail projects in Northern California. GHD and Alta mentioned,the Phase 1 portion of this project. trail designs have become the centerpiece of communities, C and we recognize the potential for currently underutilized C Phase 2 Project Understanding land to increase in value as the trail gains popularity, which C includes opportunities for trail-front businesses. In 2016 the City received an Active Transportation Program (ATP)grant from the State of California(administered Additionally,Alta is recognized nationwide as a leader in the through Caltrans)to complete the Phase 2 segment. development of trail projects within railroad rights-of-way. The ATP program consolidates existing federal and State They have published reports, in collaboration with the U.S. transportation programs and funding with the purpose of Department of Transportation,that examine safety, design, encouraging increased use of active(non-motorized) modes and liability issues associated with the development of shared of transportation, covering costs associated with Project use paths and other trails within or adjacent to active railroad Approval and Environmental Documentation(PA&ED), R/W and transit rights-of-way. (if required), and Plans, Specifications and Estimate(PS&E) phases. Phase 2 Approach In June 2016, the City completed the Phase 2 environmental In preparing our proposal, we met with the City multiple times documentation through a CEQA Notice of Exemption.The to discuss specific details and potential challenges regarding project was determined to be Categorically Exempt under the Phase 2 project. We walked and photo-documented (the Section 15303 (Class 3, new construction of small facilities) evidence of which you can find throughout this section)the and Section 15304(Class 4, construction of a bicycle/multi- entire Phase 2 alignment, as well as obtaining and reviewing use trail within an existing right-of-way). all background documentation, including NCRA R/W C mapping and the applicable policies, goals, and objectives The Phase 2 trail segment is approximately 4,170 feet(0.79 outlined in the 2014 Ukiah Bicycle and Pedestrian Master miles), and encompasses several culvert crossings, a new Plan (prepared by Alta). C bridge over Doolin Creek, and new mid-block pedestrian crossings at Talmage Road and Commerce Drive. Unlike Through a combination of our unique historic understanding the Phase 1 project alignment, which was located on the of the project and our recent investigative efforts, we have west side of the NWP railroad tracks, the Phase 2 alignment identified some key challenges within Phase 2.The following is proposed on the east side of the tracks.This alignment section identifies these key challenges and GHD's proposed has several advantages, as well as a couple of potential approach to each. challenges.These opportunities and constraints are described below, under"Approach". Schedule Constraints:To meet the schedule established for this project, it is critical that the approach be efficiently The City has established a schedule for the project, with executed with each task.As noted in Section 3, GHD's the goal of completing design in April 2018 so it can be project management and design team has worked with included in the California Transportation Commission (CTC) the City on numerous projects, several of which are under board meeting (June 27-28, 2018 in Sacramento)packet construction.We have an established relationship with for approval. This schedule item is an important goal for City staff, as well as with the City's Project Manager on this the City, as it will ensure that construction moves forward project(Ben Kageyama), enabling us to focus on the project during Summer 2018. Achieving this schedule is contingent immediately and quickly move from the feasibility study into on overcoming key project issues, which are also described the detailed design phase, as outlined in the RFP(No. 17-12). below, under"Approach". The project team can only meet the schedule(See the end The GHD and Alta team has a very deep understanding of of this secton.) if able to immediately start on the project 4 1 GI:_-�J.'r000sal Co and rapidly complete both the topographic survey and offset of the trail improvements from the centerline of the flood zone analysis. A portion of the Phase 2 mapping was railroad tracks is met, to confirm that R/W and flood zone previously completed by GHD as a part of the Transportation requirements are achieved, and to reflect all of the proposed Improvements for Redwood Business Park project(City amenities on the plans and in the opinion of probable Specification 17-09), which is currently under construction. construction cost. Some of these amenities include benches We will build on this existing basemap with a detailed and trash receptacles, crossing details, barriers, and lighting topographic survey of features within the project area in order standards. In particular, the pedestrian lighting standards to to complete the trail and drainage design. We propose to be used in Phase 2 warrant research. conduct a focused topographic survey on the east side of the railroad tracks where the alignment is designated in the ATP The lighting standards installed in Phase 1 are the IPL Series grant application. In order to quickly complete the survey, manufactured by Firstlight Technologies, a solar powered we will use a combination of aerial drone and truck-mounted LED integrated architectural area light specifically designed equipment(with limited manual survey)at specifically and for use in recreational bikeway/pathway and public space strategically chosen locations, such as at Doolin Creek.The lighting applications.These lights used a lead acid battery survey will be completed by GHD's in-house resources.This to store solar energy generated during the day, but, after survey approach will reduce survey costs and allow us to about one year of installation, the City noted that many quickly focus the Corridor Management Plan and Preliminary of the batteries were failing, resulting in a dark or dimly lit (30%) Design. trail at night.The City has been in contact with Firstlight Technologies, who recognized that this was an issue, and Preliminary Design and Lighting Standards: Key goals has since replaced the lead acid batteries with lithium ion of the Preliminary Design are to verify that the minimum batteries that have an 8-to 10-year life cycle. �1 �� Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12) 15 C and an electrical service are in conflict with the proposed trail. The GHD team will work with the City to confirm the preferred A minimum clear distance of 23 feet is needed to construct C lighting standard type, and develop a specification that the proposed 10-foot-wide trail with 2-foot-wide shoulders C addresses the performance issues that have occurred with and maintain a 9-foot offset from the centerline of the tracks. the Phase 1 lights, potentially including an extended warranty Clear distance at this location is currently limited to about on the batteries. 18 feet. If NCRA is agreeable to removing the rail signal/ gate and an electrical service,then the trail alignment could Rights-of-Way: Based on the current concept alignment, a be maintained entirely within the NCRA R/W.The existing potential R/W need exists on the north side of the Talmage cantilever will remain.The City could commit to completing a Road crossing. The concept drawings included in the future trail improvement for relocation of the gate and service ATP application and the City's RFP(No. 17-12)show a when NCRA restores rail service in Ukiah.This approach will r change in trail alignment at this location to avoid existing avoid impactful delays in the schedule associated with R/W rail equipment(signal, gate, cantilever, and an electrical appraisal and acquisition efforts on a Caltrans-administrerd service).This change in alignment could result in the trail project. encroaching on the private property to the east, necessitating R/W acquisition or an easement, which could potentially Proposed Alignment: Having completed the Preliminary add months to the project schedule, requiring a schedule Design, we will be able to quickly focus attention on the extension and a later CTC approval date. key issues and proceed confidently with the development of the proposed alignment. GHD and Alta will develop the From our field review and measurements at the Talmage design to meet or exceed rail-with-trail guidelines, paying Road crossing, it appears that the existing rail signal/gate close attention to details. For example, although rail-with- ti 1�r t '1 ik• F k 3 c ,y' - )Fein *•� •4IrrT'i{'. Y 1r� 61 GF Q0 r000sal C) trail guidelines allow the trail to be set back a minimum of 8.5 feet from the centerline of the track,the offset should substantially change the creek bank.This is an item integral be increased to allow for the placement of trail signing.The to maintaining the schedule, and if it is determined that a concept for the project is to maintain a minimum of 9.0 CDFW permit is needed, we will require an extension to the feet from the centerline of the track. This allows signs to be schedule and CTC approval date. adjacent to the trail while still staying outside of the required setback. Our intersection details will also be developed A primary goal of our proposed approach is to quickly so that they are suitable for submission to the CPUC for complete the topographic survey and address this potential changes to the at-grade crossings(GO88B Modification of issue as early as possible. an Existing Rail Crossing). Phase 2 Scope of Work Environmental and Drainage Impacts:The proposed trail alignment was developed to minimize environmental impacts The proposed scope of work to complete the planning and disturbance of existing drainage patterns by locating it and design of Phase 2 of the Northwestern Pacific Rail away from the edge of the R/W where many large trees are Trail project is described in the following tasks, as well as present, as well as to utilize existing drainage paths. The in Figure 2.3, which lays out a flowchart of our proposed Phase 2 trail alignment is generally located downslope of the scope. We welcome the City's review of the proposed scope tracks, which is also the same general direction of drainage and are open to discussing any changes which may better in the project area. Our site-specific drainage review indicates suit the project needs. that drainage improvements should be fairly straightforward to address during design.There are several large drainage Task 1. Project Management structures south of Gobbi Street that can be used, as well as drainage ditches and vegetated swales that will provide some GHD will be responsible for managing the coordinated effort stormwater treatment prior to discharging to the City's storm of both GHD and Alta staff.This task includes the efforts drain system.The trail will cross several existing culverts required for GHD's Project Manager, with administrative within 600 feet south of Gobbi Street and a box culvert made assistance, to manage the project contract, coordinate of railroad ties located about 600 feet north of Cherry Street. team personnel and sub-consultants, maintain the project These culverts are not anticipated to be encountered or schedule, coordinate and perform quality assurance and impacted by the design. quality control reviews, prepare invoicing, and attend field and deliverable review meetings. We will use the new data collected during the topographic survey and continue the approach of avoiding impacts GHD will organize and facilitate a kick-off meeting with the as much as practical.This will reduce the need for costly City, Alta, and other key members of the project team.The drainage improvements and reduce the potential for having to purpose of the kickoff meeting will be to: revisit the City's CEQA analysis.Where the drainage options • Discuss the project goals; in the project area are limited, we will seek to balance the • Discuss and refine the project's scope of work and runoff created by the construction of the trail with vegetated schedule as needed; buffers to improve the infiltration adjacent to the trail to avoid • Confirm roles and responsibilities; any increase in the amount of runoff.The estimated area • Confirm the expectations of the City; of disturbance of the project is anticipated to be very close • Confirm the schedule for project status meetings; to, but less than, 1 acre.We will seek to minimize the input • Confirm and request available background data. where practical to keep the disturbance area less than one acre to help avoid having to develop a Stormwater Pollution Task 2. Review and Evaluate Existing Documents and Prevention Plan (SWPPP)and the rest of the NPDES Data stormwater regulatory requirements.The effort to prepare a SWPPP, if needed, is included in our proposal. The GHD team will review and summarize existing data from the site visits, previous studies and plans, survey and record Doolin Creek:The bridge over Doolin Creek is an important information, and relevant City planning documents. GHD will feature of the project. Confirming the existing ground specifically review: elevation in the vicinity of the proposed bridge relative to the • ATP grant application FEMA flood elevation is critical to determining the amount of • 2012 Mendocino County Rail with Trail Corridor Plan fill material required to establish the bridge deck above the (prepared by GHD and Alta) flood elevation. This element of the project has the potential • NCRA Rail-with-Trail Guidelines to require a California Department of Fish and Wildlife(CDFW) • License Agreement between the City and NCRA Streambed Alteration Agreement if the improvements • 1999 and 2014 Ukiah Bicycle and Pedestrian Master Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12) 17 C Figure 2.3. Proposed Phase 2 Scope C Dec 2017 F Issue RFQ C !� SOQ Submittal Date C d N Consultant Selected i IL Consultant NTP Issued — — — — — — — — — — — — — — — — — -- - - — — — — — — — — — — — — — — — — — Jan Kick Off Meeting: 2018 0% Plans Re-confirm City Priorities Finalize Project • .. Develop NCRA Strategy -- ------- - - ----- ----- - --- --------- + Initial Meeting with NCRA &CPUC to Confirm Viability of Alternative identified in 30% Design&to Clarify Requirements , Collect Data Planning Documents Reviews by NCRAICPUC rssZRevIsIt 30%Plans/Est Review(e)docs&data Review(e)docs&data Communicate as Needed Cross check 30°r6 w/NCRA with NCRA Rail-with-Trail Guidelines _ RNV/Easement Research G1 Revise Feasibility Study Cross check 30%w/ Walk Alignment with NCRA zoning, land use codes,etc •d if Necessary Topographic Survey Safety Plan and Trail Policy ° Cross check 30%w/New Drainage Study Communicate as Needed Survey Data v Trail Corridor Mngmnt Plan with CPUC .� R Geotech Recmmendations Review City's CEQA O documentation d OPTIONAL. Present to Council L Final Enalneering Revise 30%Design Submittal P&E IL Oational Tasks -Pavement Section Design -Supplemental CEQA Document -Grading and Drainage Design 60°�Design Submittal PSE -SWPPP -Street Crossing Design -Comprehensive Landscape and -Bamer/Fence Design 90%Desi n Submittal PSE Amenity Streetscape Design -Signing and Striping Plan g -Lighting and Electrical Design -Landscape and Amenity Design 100°;Design Submittal PSE Legend City-UW Tasks OPTIONAL*Final Presentation to Final Bid -- -- ----- -- -- City Council Package_ _ Design Eng neer,ng NCRA Re rcwv r————— ————————— ---- --- -- --------- t i ATP Granti ct Apr Data Gathering Planning Docs — — —•—— ——•— =——————— ' Requirements Fulfilled i 2018 �- -� ------ -- ----- - Plans(prepared by Alta) agencies, if necessary. • 2002 Ukiah NWP Rail Trail Feasibility Study(prepared by Alta) Specific items to be resolved for project context include: • Adjacent land uses(both existing and future) GHD will also review other relevant zoning ordinances and • Access points(vehicular and bike/pedestrian) General Plan policies, addressing data gaps with further field • Street crossing conditions/configurations review and data collection from the City, NCRA, and local • Potential environmental impacts 8 1 GF 'r000sal N r • Future trail extension along Airport Road to the south include recommendations for questionable soils (expansive, compressible, liquefiable), earthwork,trenches,foundation When authorized to proceed with the project,the GHD team bearing and lateral capacities, settlement, CBC seismic will contact CDFW to determine if they will require the City to design values, and flexible pavement section thickness submit a permit application for a Section 1602 Streambed alternatives. Alteration Agreement. If so,we have included an optional task to prepare the permit application and coordinate with Right-of-Way and Easment Research:The GHD team CDFW. will complete research and review of City mapping and adjacent parcel boundaries, as well as of the NCRA R/W, Deliverables: to document the locations of the existing railroad R/W and • No specific deliverables for this task; the results of this City of Ukiah R/W, with the goal of designing the trail corridor task will be reflected in other deliverables, below improvements to be within either the railroad R/W or the City of Ukiah R/W. GHD is in receipt of the NCRA R/W mapping Assumptions: for the Phase 2 corridor, and has previously completed partial • The City will provide access to relevant documents, GIS mapping of the R/W between Commerce Drive and Talmage data, and other documents, as needed, to complete this Road for the Transportation Improvements for Redwood task. Business Park project. Task 3. Geotechnical Investigation and Survey Project Control Survey:The GHD team will establish project survey control and prepare R/W mapping for the project. Our Limited Geotechnical Investigation: Based on a review of surveyors, Richard Maddock and John Wunschel, will set available geotechnical and geologic information, as well as horizontal and vertical control points for project mapping in past project geotechnical studies nearby, GHD understands accordance with City of Ukiah horizontal and vertical control the bridge site over Doolin Creek is underlain by Quaternary requirements, which also entails locating monuments on alluvium consisting of soft to stiff clay and silt to 15 to 20 feet. streets adjacent to the railroad R/W, if practical. A"Survey The silt and clay is likely underlain by medium dense sand Control Data Sheet"—which will be semi-permanent in and gravel.The site is in a region of high seismicity. nature so as to serve as project control during construction, or subsequent survey activities—will exhibit these survey The objective of the GHD team's geotechnical investigation control points. Our surveyors will make field measurements is to evaluate and understand the geology and geotechnical using GPS and conventional survey methods on the same engineering properties of the site to provide geotechnical horizontal basis as the Transportation Improvements for recommendations for foundation design, pavement Redwood Business Park project, which will allow the work to design, retaining wall design, and earthwork.All work will seamlessly be brought into the City's GIS system, which is be under the responsible charge of a Chris Trumbull, our based upon the California State Plane Coordinate System. team's licensed Geotechnical Engineer. Exploration will include up to five(5) borings drilled to depths of 10 to The horizontal datum will be based on the North American 50 feet in the pathway alignment(one at the south end Datum 83(NAD 83).The vertical datum will be based on the of the trail segment, by Hastings Ave.;two just north of North American Vertical Datum of 1988(NAVD 88), which the Talmage Rd. intersection; one approximately halfway is consistent with the most recent FEMA flood mapping in between the Gobbi St. intersection and near where Cherry Ukiah. GHD will ensure that all surveying and mapping is in St. dead-ends into the trail segment; and one at the north compliance with City of Ukiah standards, or with Caltrans end of the trail segment, near Gobbi St.). Samples will be standards when not otherwise specified by the City. All of the obtained for lithology development and laboratory testing. control can be located by GPS methods at one time. The borings will be drilled and backfilled with grout under the guidelines of the Mendocino County Environmental Mobile LiDAR Topographic Mapping:The GHD team Health Department guidelines. GHD will facilitate laboratory proposes mobile LiDAR topographic mapping that would testing for strength, corrosion, index, and pavement, as cover the project site and immediate surrounding area. well as provide engineering analysis for soil compressibility, expansion, liquefaction, earthwork,foundations, retaining GHD will set control using Global Positioning System (GPS) walls, and pavements. GHD will then summarize findings methods. GHD will map the project limits using a vehicle or and conclusions in a design-level geotechnical investigation pedestrian mounted mobile LiDAR system. A scalable point report, which will include characteristics of the soil and cloud of the project will be provided and georeferenced groundwater conditions, a plan showing boring locations, to the project datum.The LiDAR mapping will be suitable seismicity and geology, liquefaction potential, expansion for compiling a topographic map with the following potential, corrosivity, and lab test data.The report will also specifications: Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12) 19 C • Finish mapping scale 1 inch =20 feet used to verify drainage system sizing.A brief, written C • Contours at 1-foot intervals drainage memorandum will summarize the constraints and C recommendations for the drainage improvements necessary C GHD will acquire data on all areas obstructed by tree cover for the construction of the trail, including addressing flood C or heavy vegetation via ground-based surveys. In addition zones and the Doolin Creek bridge crossing.The GHD team to topography,the resultant map will show planimetric will use this drainage study to guide the design to address C features such as roads, railroad tracks, crossing signals, drainage needs. C buildings,fences, power poles,trees, brush, and other features according to standard practice.Accuracy will equal Deliverables: C or exceed National Map Accuracy Standards for topographic • Draft and Final Geotechnical Investigation Report C maps compiled by mobile LiDAR methods. • Survey Control Base Map and Topographic Map in 2016 C AutoCAD Civil 3D file format point files and the surface Supplemental Topographic Field Surveys:The mobile model(DTM) C LiDAR mapping will be supplemented with ground-based • Drainage memorandum report summarizing existing C topographic surveys in obstructed areas and at conforms, drainage structures and their capacities where currently utility features, and drainage. GHD will provide field known, estimated design runoff, and conveyances, C verifications of topographic features, such as trees,fences, including any identified drainage deficiencies; C etc.This survey will, at a minimum, include: recommendations for the design of the drainage for the • Cross sections of the trail corridor and crossing streets new trail facility will be included at 50' intervals(surface data will be sufficient to create a C Triangular Irregular Network[TIN]for Civil 3D design); Assumptions: C • Surface evidence of the storm drain system(ditches, • No Record of Survey is required. culverts, catch basins, drop inlets with flow line • All work will be within existing NCRA and City of Ukiah C elevations); RIW and no additional property boundaries will be C • Surface evidence of utilities; mapped except at roadway intersections. C • Power poles, rail equipment, guy wires, and overhead • LID improvements are not required for the project. lines; • Access to the project site is provided to GHD for • Fencing and gates; geotechnical exploration; encroachment permits or rights • Street lights, signs, striping, pavement legends, and of entry are provided to GHD. markings; • Rail safety training or coordination is not required. • Mailboxes, driveway, and ramps; • Drill sites are accessible by a truck-mounted drill rig. • Tree trunk locations and diameter. • Drill spoils may be left on site. CAD File Set-up and TIN.The GHD team will prepare Task 4.Trail Corridor Management Plan,Safety Plan, computer files to include field control points, topographic and Trail Policy surveys, utility data, property surveys, and preparation of the TIN used for three-dimensional calculations(i.e., earthwork, The NCRA has developed its own set of guidelines, which cross-sections, and profiles). are part of the NCRA Policy&Procedures Manual. These guidelines are§0907 titled "Trail Projects on the NWP Line Vegetation/Tree Survey: Kristine Gaspar, GHD's Rights-of-Way: Design, Construction, Safety, Operations, and environmental scientist, will oversee the identification of Maintenance Guidelines."The GHD team understands that trees along critical segments of the NCRA R/WV, compiling NCRA's top priority remains the safe operation of freight and a description of the trees and identifying any potential passenger rail service, and that any new trail cannot impact constraints to the trail location created by trees. She will use this priority.This set of guidelines outlines the requirements of a handheld GPS location device to map these vegetative the NCRA for clearance, access, maintenance,fencing, and resources as they are evaluated. The tree locations will be other requirements within their RNV. included in the base map. GHD and Alta developed the Trail Corridor Management Plan Drainage Study.The GHD team will conduct field and for the Northwestern Pacific Rail Trail project Phase 1 for the office research to evaluate the drainage systems adjacent City of Ukiah, which will form the basis of the Trail Corridor to the trail prior to beginning the mapping effort.Available Management Plan for Phase 2. GHD and Alta also authored drainage studies will be reviewed.Topographic mapping will the 2012 Mendocino Rail-with-Trail Corridor Plan,which include the structures and open ditch conveyances adjacent addresses the feasibility study requirements of the Corridor to the eastern side of the railroad. Runoff calculations for Management Plan. the 10-year design storm event will be performed and 10 1 C.(-'-) Proposal Drawing from these experiences, the GHD team will update data, and other documents as needed to complete this the Phase 1 Corridor Management Plan to meet the NCRA task. Rail-with-Trail Guidelines for Phase 2. The Plan will contain City Public Works and Law Enforcement staff will all required NCRA materials in a single comprehensive be available to provide direction throughout the document, including Feasibility Study, Corridor Management development of this task. Plan, Safety Plan,Trail Policy, and Maintenance Plan.The GHD team will base the safety assessment on "Crime Task 5. Preliminary(30%) Design Prevention Through Environmental Design" (CPTED) principles to reduce opportunities for crime, perception Our team is very familiar with the rail trail planning documents of crime, and undesired behavior which may occur in the as well as the Phase 1 project plans and studies—after all, corridor. GHD will work with the City to develop a"Trail we helped prepare them.This material will be reviewed, and Policy"to condense the above content into a policy that can discussed again at the kick-off meeting to verify if anything be adopted by the City and/or included in future General has changed or if new information is available. Once the new Plan Updates. The document will include a table outlining survey base map has been completed, GHD will review the the pertinent portions of the guidelines and how the Corridor new mapping to confirm that the preliminary design does Management Plan specifically complies. not conflict with any existing site features, including railroad infrastructure, environmental constraints, R/W, or mapped GHD will customize specific design recommendations for the utilities. project, and will consider access points, public walkways and paths, improving sight lines, eliminating entrapment areas, GHD will collaborate with Alta to review the preliminary plans implementing barriers such as fencing and hostile vegetation included with the ATP grant application. GHD and Alta will to reduce incidences of trespass and control access, prepare a preliminary trail design to meet the requirements implementing uniform and efficient lighting where needed, of the local codes, the NCRA Rail-with-Trail Guidelines, the and establishing a routine maintenance program. License Agreement between the City and NCRA, and the intended design and use of the trail and surrounding lands. In addition to implementing design measures to deter crime Once developed, the GHD team will submit the preliminary and improve safety, GHD understands that integrated plans with a cover letter to the following entities for their enforcement and education components can increase the review: overall success and use of a trail. GHD will work with the City • City of Ukiah and local law enforcement to outline an emergency response • NCRA services plan. GHD may also recommend an additional • Utility companies complement of enforcement and education programs that may include volunteer trail patrols, adopt-a-trail programs, We will request that the City,the NCRA, and the utility "Share the Trail"education, interpretive walks, and group companies provide summarized, written comments on rides.Volunteer trail patrols can receive safety training and the preliminary plans.An engineer's opinion of probable assist the City by reporting suspicious activity, posting construction cost will also be prepared and submitted. incident reports, and reporting trail maintenance issues. Following completion of the Preliminary Design, GHD will The plan will also address a number of other topics, such review the CEQA Categorical Exemption (CatEx)for the as ADA accessibility requirements, potential issues of project in the context of the Preliminary Design.The GHD trail user conflicts, interpretive signage opportunities, risk team will also review the CEQA code sections cited that management,facility preservation strategies, emergency were used to qualify the project as a CatEx. Based on past response, barrier design, and a long-term maintenance experience with similar projects, we have observed that the component that will outline recommendations of how the trail trail should have minimal environmental impacts. Therefore, should be maintained and operated. it is the GHD team's assumption that the City's CatEx will be sufficient, and therefore we are not aware of any additional Deliverables: CEQA work that would be necessary. If additional CEQA • Draft and Final Trail Corridor Management Plan (including efforts are needed, however,they cannot be quantified at this Safety Plan and Trail Policy that meets the requirements time. If determined to be necessary, we proposed to develop of the NCRA) a supplemental CEQA scope during Preliminary Design. Assumptions: GHD's recent experience with similar projects involving • The specific topics to be addressed in the above Plan will bridges over creeks indicates that the Doolin Creek be re-confirmed with the City during the Kick-off Meeting. pedestrian bridge may require regulatory environmental • The City will provide access to relevant documents, GIS permits(CDFW Section 1602)depending on the specific Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12) 111 C improvements needed to construct the bridge and any inch=20 feet depicting the preferred alignment. Electronic C associated fills required at or near the creek bank, or within copies of the graphic files will be provided in PDF and/or C the riparian corridor, to elevate the bridge deck above the AutoCAD format using GHD's AutoCAD standards, including FEMA flood elevation. This proposed scope includes effort project folder structures, layer names, line styles and font _ in an optional task to complete and submit the Section 1602 resources, color tables, etc. Streambed Alteration Agreement permit and associated documentation. GHD will develop the Construction Plans 22"x 34"sheets C that allow 50%scaled reduction to 11"x 17" sheets. Design Deliverables: plans will include the title sheet, sheet index, notes/symbols C • Preliminary Plans and abbreviations,typical cross sections, civil site plan C • Cover letter and Request for Review of Updated and profiles, demolition, site and grading plans for each Preliminary Plans intersection design, civil and typical details, lighting, signing • Preliminary Opinion of Probable Construction Cost and striping, landscaping, erosion control, and other sheets C and details as necessary for a constructible project and to Assumptions: convey the design intent. All final plans will be stamped and • There are no meetings associated with this task. signed by a California Licensed Professional Civil Engineer. C Construction plans will be submitted to the City for review at Task 6. Engineering Design (60%,90%, and Final) the 60% and 90%stages. Review comments received will be addressed in the 90%and Final submittals. Once comments have been received by the City, NCRA, [ and utility companies for the 30% design submittal, the GHD Specifications: GHD will prepare technical specifications team will proceed with the development of the 60% design. using the City's standard format for technical specifications Depending on the timing of these comments, GHD may (Sections 12 and 13 of the City boilerplate construction request authorization to proceed with the 60%design sooner contract). The technical specifications will be developed and in order to meet the City's deadline for design completion. submitted to the City for review at the 60%and 90%stages. Review comments received will be addressed in the 90%and The engineering design will take into account review final 100% submittals. comments received on the 30%design, which will be incorporated into the plans,technical specifications, and Engineers Opinion of Probable Construction Cost:GHD an opinion of probable construction cost. Submittals will be will prepare the Engineer's Opinion of Probable Construction made to the City and NCRA for review at the 60%and 90% Costs using standard engineering estimate procedures for stages of completion. The final submittal will be the stamped each design submittal(30%, 60%, 90%, and Final).Actual and signed final bid documents for submission to Caltrans for construction costs may vary due to availability of labor, CTC approval. eq uipment, materials, or market conditions, Applicable review comments received will be addressed in the 90% Engineering design will include: and final 100%submittals. An appropriate contingency and • Trail alignment and setbacks qualifications will be included with each estimate. • Design of trail cross sections throughout the corridor for each type of typical cross section Deliverables: • Pavement section design • 60%Submittal will include five(5) hard copies of 11" • Intersection designs at the intersections of Talmage Road x 17" plans, specifications, and opinion of probable and Commerce Drive construction costs, submitted with electronic PDF files • Location of trail amenities and amenity details to be • 90%Submittal will include five(5)hard copies of 11" included in the project x 17" plans, specifications, and opinion of probable • Trail lighting at intersections as needed to comply with construction costs, submitted with electronic PDF files required safety lighting standards • 100%Submittal will include the final plans, specifications, • Grading and drainage and opinion of probable construction costs ready for • Wayfinding and interpretive sign locations bidding purposes, submitted as PDF electronic files, • Location and typical details for fencing AutoCAD electronic files of the plans, one(1)set of • Location and type of proposed bollards and barriers stamped and wet-signed 22"x 34" reproducible mylar • Signing and striping plans, one(1)copy-ready set of specifications, 10 copies • Landscaping design of 22"x 34" plans on bond, 10 copies of 11"x 17" plans on bond, and 10 copies of bound specifications Construction Plans:The project will be designed using English Standard units in AutoCAD Civil 3D at a scale of 1 Assumptions: 12 1 C Y Proposal • The City will provide an electronic copy(MS Word format) scope of work assumes nor more than 20 hours of effort of their current front end contract requirements,technical after submittal. In addition, it is not yet clear the extent of specifications, and bid forms. mitigation that may be required or if a mitigation monitoring • The project is anticipated to disturb less than 1 acre, plan would be necessary. Therefore a mitigation plan is not therefore a SWPPP is not needed. An optional task for included in this scope of work. If the City requires assistance SWPPP preparation is included should the disturbed with follow-up information requests from the resource area necessitate SWPPP compliance. agencies, after submittal of the applications, or with a • The City will provide content and theme for interpretive mitigation monitoring plan, an amendment to this scope of signs; Alta will provide artwork. work can be provided. • Landscaping will be minor and limited to areas near street crossings, based on the available budget. Related Deliverables: irrigation will be limited to drip irrigation, if necessary, at • CDFW permit application those locations. • The lighting design assumes that the IPL Series Assumptions: manufactured by Firstlight Technologies will be used. • The City will pay the permit application fee. This lighting standard is the same standard installed • No more than 20 hours of follow-up inquiries would be with the Phase 1 project. They are a solar-powered LED required once the application package is submitted to integrated architectural area light. Design will be provided CDFW. to meet regulatory requirements.This scope of services • No Mitigation and Monitoring Plan will be required, other assumes no electrical service is required. than replacement of trees that are removed. • The trail design will conform to the following design • No jurisdictional waters would be impacted and no standards where applicable: impacts would occur below the ordinary high water o FHWA/FRA"Best Practices"for Planning and mark of Doolin Creek.Therefore, a permit with the U.S. Designing Rails-with-Trails Army Corps of Engineers would not be required and a o AASHTO Guide for the Development of Bicycle Regional Water Quality Control Board Section 401 would Facilities not be required. o California Manual on Uniform Traffic Control Devices • The entire length of the trail alignment is not subject to o Caltrans Chapter 1000: Planning and Designing jurisdiction by CDFW and therefore does not need to be Bicycle Facilities included in the biological resource study. o American with Disabilities Act • The City has completed the CEQA process, paid the required filing fees, and has documentation to this effect. Task 7. California Department of Fish and Wildlife Permit Application (Optional) Task 8. Project Stormwater Pollution Prevention Plan (SWPPP)(Optional) GHD will prepare a CDFW Section 1602 Lake and Streambed Alteration Agreement application for the The GHD team(featuring three State of California Qualified proposed Doolin Creek bridge crossing.The application SWPPP Developers)will prepare a site-specific risk package will include a clear project and impact description assessment to determine risk level for the SWPPP. The risk and appropriate figures indicating the site location and work level is a function of the erosive potential of the soil and to be performed. A biological resources evaluation will be receiving water body risk during periods of soil exposure. a required component of the application. A GHD biologist Risk level 2 will require sampling of stormwater for pH and will visit the site and prepare a basic biological resource sediment, and significantly more effort than a Risk level 1 study, identifying the habitat at the creek crossing as well as site. Risk level 3 sites may require bicassesment studies of potential species that could occur at both the bridge crossing the receiving water body, and active stormwater treatment and within 100 feet of the footprint of the bridge.The work systems. It is assumed the project will be a Risk level 2. will be focused to the creek crossing, as that will be the subject of the 1602 application. GHD will prepare the SWPPP document assuming the project is Risk level 2. The SWPPP will include site maps and The study also will provide a recommendation as to water pollution control drawings, a Construction Site Visual replacement plantings for any riparian trees that would be Monitoring Program, a Sampling and Analysis Plan for non- removed.This scope of work accommodates one(1)site visit visible pollutants, a Sampling and Analysis Plan for pH and with CDFW. sediment, a Construction Site Non Visible Pollutant Sampling Program, selection of appropriate BMPs for Erosion and However, the level of effort for additional follow-up work Sediment Control and for Construction Site Management, after submittal of the application is difficult to predict. This and preparation of a partial water pollution control schedule Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12)113 C (WPCS). • SWPPP document in electronic PDF format C C Other required documentation will be provided partially C complete, such as the Rain Event Action Plan(REAP), site inspection forms, and contractor or material suppliers notification forms.This documentation would be finalized C following project bid. The project SWPPP will include certifications for GHD's SWPPP Developer. GHD will provide Notice of Intent(NOI) information suitable to C initiate the waste discharge permit process using the State's Stormwater Multiple Application and Report Tracking System {.. (SMARTS). GHD will also provide assistance during the initial C use of the SMARTS system via phone or email. C Deliverables: C C C Schedule C C :4 of Ukiah Northwestern Pacific Rad Trail Phase 2 I Task .,kN— Duration Start FIN.h N.17 7 unle fable Ms 19 Ipr18 May 1e xm1e lu'1B Mode 79 S 17 1�Wc13 to 17 24 31 7 24 31 7a 4 11 19?5.4 11 I6 2S 1 6 IS 22 29 6 13.70 77 3,.10,17(21 J 6'ls �>F8 Cansuhant Selection 22 days Mon 11/6/17 Tue 12/5/17 12/5/17 C ?�'4 Council Award/Notice to Proceed 0 days Tue 12/19/17 Tue 12/19/17 12/19 l 3�>g Task 1:Project Management BB days Wed 12/20/17 Fri 4/20/11 = �aq Project Management 88 days Wed 12/20/17 Fri 4/20/18 - 5 a4 l0cko-oR Meeting 0 days Thu 12/21/17 Thu 12/21/17 12/21 A 5 a Task 2:Review Existing Does&Data 10 days Wed 12/20/17 Tue 1/2/18 4 Task 3:Geotech Investigation&Survey 32 days Wed 12/20/17 Thu 1/1/11 —a Geotech Field Investigation 15 days Fri 12/22/17 Thu 1/11/18 Laboratory Testing&Report 15 days Fri 1/12/18 Thu 2/1/18 IssissaaatI l0`I Sul/mit Gentech nvestigation Report 0 days Thu 2/1/18 Thu 2/1/18 2/1 115 R/W and Easement Research 5 days Wed 12/20/17 Tue 12/26/17 Field Topo Survey 5days Fri 12/22/17 Thu 12/28/17 13 falrj Vegetation Survey 1 day Fri 12/22/17 Fri 12/22/17 1A Develop Basemap 5 days Fri 12/29/17 Thu 1/4/18 X-: 15 jay Drainage Study 14 days Fri 1/5/18 Wed 1/24/'.8 s Suhmit Drainage Study 0 days Wed 1/24/18 Wed 1/24/:8 i 17 Task 4.Trail Corridor Manargement Plan 42 days Wed 12/20/17 Thu 2/15/18 1s (aej Feasibility Study 15 days Wed 12/20/17 Tue 1/9/18 19 (ory Corridor Management Plan 12 days Wed 1/30/16 Thu 1/25/18 c Safety Plan and Trad Policy 12 days Wed 1/30/18 Thu 1/2S/18 21 ,ay Crime Prevention(OPTED) 12 days Wed 1/10/18 Thu 1/25/18 2-2 ,ayi Submit Draft Trail Corridor Management Plan 0 days Thu 1/25/18 Thu 1/25/18 City&NCRA Review of Draft CMP 5 days Fri 1/26/18 Thu 2/1/18 : [ 24 Final CMP 10 days Fri 2/2/18 Thu 2/15/18 4• ny Submit Final CMP 0 days Thu 2/15/18 Thu 2/15/18 ♦2135 i(' 26 )ay Task S:Preliminary(30X)Design 20 days Fri 1/5/18 Thu 2/1/18 lam, 277 (ay Prepare 30%Plans&Estimate 15 days Fri 1/5/18 Thu 1/25/18 ZB day Suhmit 30%Plans&Est-mate 0 days Thu 1/25/18 Thu 1/25/18 1/u Gty&NCRA Review of 30%Design&CMP 5 days Fri 1/26/18 Thu 2/1/18 30 (a1y 3D%Design Review Meeting 0 days Thu 2/1/18 Thu 2/1/18 1 �72 _jay Task 6:Engineering Design(60%,90%&Final) 50 days Fri 1/26/1e Thu 4/S/18 Prepare 60%PS&E 20 days Fri 1/26/18 Thu 2/22/18 13 At Submit 60%PS&E 0 days Thu 2/22/18 Thu 2/22/18 2/22 34 day City&NCRA Review of 60%Design 5 days Fri 2/23/18 Thu 3/1/18 3�rxy 60%Design Review Meeting 0 days Thu 3/1/18 Thu 3/1/18 �3/1 86 day Prepare 90%PS&E 15days Fri 2/23/18 Thu 3/15/18 'J7 499 Submit 90%PS&E 0 days Thu 3/15/18 Thu 3/15/18 3/15 �- 31 a* Gty&NCRA Review of 90%Design 5 days Fri 3/16/18 Thu 3/22/18 39 90%Design Review Meeting 0 days Thu 3/22/18 Thu 3/22/18 3/22 40 Prepare Final PS&E 15 days Fri 3/16/18 Thu 4/5/18 41 Submit Final PS&E 0 days Thu 4/5/18 Thu 4/5/18 !-4 42 Task 7:Resource Agency Permitting(Optional) 60 days Fri 1/26/18 Thu 4/19/18 49 gay Task 8 SWPPP(Optional) 10 days Fri 3/23/18 Thu 4/5/18 C a Submit Final to Caltrans for CTC Approval 0days Thu 4/19/28 Thu 4/19/18 45 ay CTC Project Approval - 0 days Thu 6/28/18 Thu 6/28/18 ?11x21 SHD Inc. Page 1 C 141 G.--4?r000sal co 3. Project team . W7 -- J , Ukiah's Northwestern Pacific Rail Trail, Phase 1, completed by and team member Alta GHD Inc. unnecessary delay regarding data collection or getting up to speed with project details. GHD is one of the world's leading engineering and Trail and Transportation Experience environmental consulting companies. Established in 1928, GHD employs more than 8,500 people across five Since 1928, GHD has provided exceptional multi-disciplinary continents, serving clients in the markets of water, energy engineering, transportation, and environmental services and resources, environment, property and buildings, and to the public via projects for municipal, State, and federal transportation. Wholly owned by its people, GHD is a global clients. Our extensive experience in both Ukiah and network of engineers, scientists,technicians, landscape throughout California providing holistic services makes us architects, and planners collaborating to deliver international ideally suited to assess needed pedestrian and bicycle expertise and sustainable outcomes for local clients and pathway improvements for the Ukiah community. regional communities.With a staff of over 400 professionals on the West Coast, GHD possesses deep local knowledge Working closely with our engineering staff are GHD's and experience but is able to expand on our regional experienced traffic engineers who assist with all aspects of capabilities by leveraging the expertise of over 8,500 people transportation planning. Our firm has managed numerous all around the world. transportation studies and design projects, transforming travel corridors to serve more livable conditions, creating GHD has a deep history serving clients along the northern traffic calming schemes, and designing traffic control systems California Coastal Zone from our offices in Santa Rosa, which favor local bicyclists and pedestrians.We specialize in Roseville, Eureka, San Francisco, Sacramento, Concord, designing active transportation improvements to create safer Emeryville, and Cameron Park.This project will be led by our communities for motorists, cyclists, and pedestrians alike, as management staff in Santa Rosa, less than an hour's drive well as utilizing existing infrastructure to promote safety and from the project. non-motorized transportation. We have worked on several such rail-with-trail and Safe Routes for Schools projects for GHD will be the lead firm on this project, coordinating a the Mendocino Council of Governments; SMART, the cities team that welcomes long-term partner Alta Planning + of Arcata, Eureka, Rio Dell, Cloverdale, and Fortuna; and Design.Together, our two firms completed Phase 1 of for Humboldt County, all within the past five years. Many of this Northwestern Pacific Rail Trail project for the City of these projects are described, in detail, in Section 6 of this Ukiah, and will bring this knowledge and familiarity with the proposal. project to Phase 2, able to begin immediately and without Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)115 C We have also developed similar transportation infrastructure study(IS)/environmental checklists, environmental impact projects for the Smith River Rancheria, the Elk Valley reports(EIRs)and statements, and the development and [ Rancheria, and Karuk Tribe. Our work with the Elk Valley implementation of mitigation and environmental monitoring C Rancheria, developing their non-motorized transportation programs. GHD maintains well-established relationships access plan in Humboldt County, was greatly enhanced by with regulatory agencies, including the U.S. Army Corps our public outreach approach,which clearly documented the of Engineers(USACE), U.S. Fish&Wildlife Service, NOAA Tribe's goals and desires and allowed us to develop feasible Fisheries, California Department of Fish&Wildlife(CDFW), pathways to address them. State Historic Preservation Office, and Regional Water Quality Control Boards. Our efforts will be tailored to the needs Caltrans Local Assistance: For Phase 2, we have also of this project and we'll use our familiarity with regulatory assigned Josh Wolf as our Caltrans Local Assistance agencies to streamline the permitting process. Liaison, a senior engineer with over 13 years of experience conducting liaison and coordination services with Caltrans Working with the City of Ukiah staff regarding transportation infrastructure improvements all �- over the State. Accordingly, he is a graduate of the Caltrans GHD has been working with the City of Ukiah for over Local Assistance Resident Engineers Academy(March 2009 a decade, primarily in the context of transportation and January 2016)and the Caltrans Local Assistance Federal improvements, though our staff has also completed sanitary Aid Series(February 2015). Mr.Wolf served as a key advisor sewer master plans and Letter of Map Revisions(LOMB) for Phase 1 of the Northwestern Pacific Rail Trail, assisting on, notably, Doolin Creek(which has a bridge that is an with the Caltrans PA&ED phase, and has guided numerous important part of this Phase 2), amongst a wide variety of trail projects(Humboldt Bay Trail)through Caltrans right-of- other multidisciplinary work. This includes Phase 1 of the way, in addition to working with Caltrans oversight staff and Northwestern Pacific Rail Trail project, but also covers such funding entities on transportation projects for the City of Fort experience as: Bragg, the Smith River Rancheria, the City of Trinidad, and • Redwood Business Park Transportation Improvements the Elk Valley Rancheria. Mr. Wolf will be assisted by David • Talmage Interchange Roundabout Conceptual Designs Caisse, who shares similar experience and training. • Perkins Street and Orchard Avenue Intersection Improvements Environmental Permitting:Though we anticipate the • Replacement Well #4 and New Well#9 Project environmental compliance process to be minimal in Phase 2, we know it is important to have expertise on our team Additionally, GHD has completed County work located in should specific challenges arise. GHD clearly understands Ukiah,furthering our understanding of both the region and the environmental planning, compliance, and permitting the relationships therein between municipal and regional process; our engineers work in tandem with our diverse agencies and entities: staff of biologists, ecologists, and geologists, who are • Rail-with-Trail Corridor Plan j Mendocino Council of experts in all phases of environmental analysis pursuant to Governments(MCOG) the California Environmental Quality Act(CEQA)and the • Single Route I Mendocino County DOT National Environmental Policy Act(NEPA). Our environmental • Hill Road Bridge Mendocino County DOT staff are adept at performing field studies, preparing initial • Comptche Road Slide I Mendocino County DOT portion corridorprior C ,-`1111111111117— 4W' dl p .: w i r 16 1 C Q0 Proposal C) N • Mendocino County Courthouse Infrastructure Project Highway Administration(FHWA): Rails with Trails:Lessons Phases 1, 2, and 3 1 Mendocino County Learned. It developed the best practices for RWT projects, • Transit Operations and Maintenance Facility I Mendocino which involve trails and bike paths located on or near active Transit Authority(MTA) railroad corridors. This experience with and within the City, combined with From there,Alta has worked on dozens of RWT projects our experience in trails-related projects, transportation across the nation and has partnered extensively with GHD. infrastructure, and environmental permitting, as well as with These partnerships, and related trail projects, include: our first-hand, extensive knowledge of the project from • Rail-with-Trail Corridor Plan I MCOG inception through Phase 1, enables GHD to provide the • Arcata Rail-with-Trail Connectivity project I City of Arcata City of Ukiah with unparalleled service—balancing budget, • Eureka Waterfront Rail-with-Trail I Redwood Community schedule, and the City's goals—regarding Phase 2 of the Action Agency Northwestern Pacific Rail Trail project. • Pacific Coast Bike Route I Mendocino County • SR 128 Corridor Valley Trail Feasibility Study I Mendocino Council of Governments Alta Planning + Design • John Campbell Memorial Greenway I City of Fortuna • Orick Levee Trail I Redwood Community Action Agency As shown on the organizational chart in this section,Alta As a national leader in RWT and a specialist in non-motorized Planning + Design will support GHD with Planning and transportation, Alta brings unparalleled experience to Phase Public Outreach. Alta is North America's leading multi-modal 2 of this project. transportation firm, specializing in the planning, design, and implementation of bicycle, pedestrian, greenway, park, and Working with the City of Ukiah trail corridors and systems. Founded in 1996,Alta has more than 200 staff in 30 offices across North America. We are Alta's experience with the City of Ukiah encompasses committed to transforming communities, one trip at a time, all phases for this Northwestern Pacific Rail Trail project, one step at a time, and one street, intersection, and park at including the Bicycle and Pedestrian Master Plan, in a time. which Alta first identified the priority of implementing the Alta provides complete trail master planning and design Northwestern Pacific Rail Trail project. services, including alternatives analysis, environmental Alta then developed and delivered the Northwestern Pacific remediation, property acquisition strategies, construction Rail Trail Feasibility Study, which prepared a preliminary engineering and administration, permitting, accurate cost design and cost estimates for the approximately 1.5-mile rail- estimation, maintenance and management plans, and with-trail facility.This work set the stage for the Northwestern funding strategies.Alta understands the specific needs Pacific Rail Trail Phase 1 project, on which GHD and Alta of trail users and have experience with trails in a wide teamed to provide a full suite of environmental, engineering, range of environments and at different project scales. and permitting services(as well as stormwater pollution Alta has developed regional trails and networks, as well prevention plan [SWPPP] preparation),for the City's Class 1, as neighborhood links, in rail corridors, street corridors, ADA-accessible, non-motorized trail along the North Coast environmentally sensitive areas, urban cores, parks, and rural Railroad Authority(NCRA) Railroad Corridor between Gobbi and industrial areas. Street and Clara Avenue in Ukiah. Rail-With-Trail (RWT) Experience Simply put:There is no other team who knows this project as well as GHD-Alta. We are uniquely positioned to continue our In 2002, Alta led a major three-year study for the Federal successful work with Phase 2. Alta Planning + Design first identified and prioritized the Northwestern Pacific Rail Trail project in their Bicycle and Pedestrian Master Plan, and then proceeded to complete a Feasibility Study for the project. Together, GHD and Alta led Phase 1 of the Rail Trail project. There is no other team who knows this project as well as the GHD and Alta. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12)117 Availability:According to the City of Ukiah's RFP No. 1-- 17-12,the GHD and Alta team must provide current and r Team organization previous work assignments. GHD is at any given time C undergoing dozens of work assignments and managing a The following organizational chart shows the personnel we pipeline that extends years into the future. For the purposes have assembled for the City of Ukiah's Northwestern Pacific of efficiency and brevity,we've elected to not provide such Rail Trail Phase 2 project. Following the org chart are brief a comprehensive list. Instead, please find the Phase 2 C biographical descriptions of each team member's experience, budgeted man-hours for each assigned staff member below as well as the work each team member will accomplish. as evidence of GHD's commitment to the availability of all staff over the course of the project's life.We take these We are also welcoming the expertise of Mita Planning + commitments seriously,and ensure that both GHD and Alta Design to our team, whose staff are indicated below with a staff will be fully available to serve the City for all project green bo.�. color. Detailed project experience and applicable needs. r certifications/education are shown on our resumes at the end C of this section. CITY OF UKIAH Ben Kageyama Principal-in-Charge e Bill Silva, PE, QSD/QSP ProjectMatt Kennedy, PE,TE David Caisse, PE, QSD/ Pat Tortora, PE, LEED AP QSP .. C Caltrans Local Environmental Geotechnical 9.Assistance Permitting C Lead Liaison Lead C. Lead Josh Wolf, PE, QSD/ Lead Richard Maddock, Pat Tortora, PE, Chris Trumbull, PE, LEED AP QSP Kristine Gaspar PLS GE, D.GE Support Support Steve Support t PE, C David Caisse, PE, John Wunschel, PLS QSD/QSP LEED AP C LandscapePlanning and Design Lead C Mary Stewart, PLA Support Mike Rose, PLA Brian Burchfield, PLA C C GHD Team Member Man Hours(Detailed man hours are included in the sealed fee proposal.) C Bill Silva 21 Kristine Gaspar 74 Pat Tortora 256 Richard Maddock 64 Matt Kennedy 32 John Wunschel 72 C David Caisse 18 Chris Trumbull 36 C Josh Wolf 40 Steve Grupico 122 t_ r N 181 C Proposal N N many of the same staff who completed the previous phase. GHD staff Additionally, Mr.Tortora has performed key oversight and civil engineering design on trail, pathway, and/or Safe Routes projects for SMART, the City of Fort Bragg,the City Bill Silva, PE, QSD/QSP of Rohnert Park, and the City of San Jose. This experience, combined with his decade of experience in civil site design Principal-in-Charge for major school renovations in both California and Oregon, Qualifications: Bill Silva has over 23 years of experience in will prove invaluable to guiding our team through the many in public sector civil engineering, transportation, and pipeline multi-disciplinary tasks we anticipate in Phase 2. design, which involves extensive Capital Improvement Role and responsibilities on this project:As Project Program (CIP) project design experience: redevelopment; Manager, Pat Tortora will serve as our team's main point roadway design; railroad design; various water, sewer, and of contact with the City of Ukiah. Mr. Tortora will be storm drain projects; and a broad background in all phases responsible for managing GHD's internal staff, as well as our of project planning and design through construction. Bill subconsultant, Alta.As Lead Civil Engineer, Mr. Tortora will has served as engineer for a County Public Works' lead provide technical design support in preparing the plan and development review services, as well as an Assistant City Engineer. Additionally, he has performed Senior Project profile, specifications, and cost estimate. Management services on multi-million dollar infrastructure Matt Kennedy, PE, TE improvement projects throughout Northern California. For QA/QC the City of Ukiah's Northwestern Pacific Rail Trail Phase 1, Bill served as Principal-in-Charge, and so thoroughly knows this project and understands Ukiah's expectations/goals. Qualifications: Matt Kennedy is a licensed Civil and Traffic Bill has also served as Principal-in-Charge on or managed Engineer with over 14 years of experience in the design and management of a broad range of civil and transportation transportation infrastructure projects throughout Ukiah, infrastructure projects, including many he's overseen for the and has held leadership roles on such trail projects as the City of Ukiah (or in Ukiah), such as the Redwood Business Waterfront Drive Trail for the City of Eureka, the Berryessa Park,the Perkins Street and Orchard Avenue Intersection Creek Pedestrian Bridge and Bicycle Trail in Milpitas, and the Improvements, the Talmage Interchange Improvements, Sonoma-Marin Area Rail Transit(SMART) Payran Trail project, the replacement of Well#4 and installation of Well#9, and among many other project requiring coordination with the Transit Operations and Maintenance Facility for the Caltrans Local Assistance, regional environmental agencies Mendocino Transit Authority. Notably, Matt was involved and jurisdictions, and rail districts, like SMART. during construction, assisting with construction management Role and responsibilities on this project:As Principal- and engineering, of Phase 1 of the Northwestern Pacific in-Charge, Bill Silva will be responsible for providing senior Rail Trail project, which also included extensive interaction oversight on the project, and serve as a key resource to the with the City. This experience encompasses a broad range design team and City in delivering this project. He is also of planning, modeling, and analysis, which includes master authorized to contractually bind GHD. planning, hydrologic and hydraulic modeling, grading and drainage design, process design, ADA compliance, traffic Pat Tortora, PE, LEED AP and parking studies, land surveying, and traffic signals. Project Manager/ Civil Design Lead Role and responsibilities on this project:As QA/QC Qualifications: Pat Tortora has over 20 years of experience Manager, Matt Kennedy will work with the design team to in providing planning, design, and construction engineering Provide overall quality assurance, and provide quality control solutions to public and private clients, with an emphasis on reviews of all deliverables. civil design in collaboration with multi-disciplinary teams for David Caisse, PE, QSD/QSP comprehensive civil and transportation infrastructure projects. QA/QC/ Caltrans Local Assistance Support For municipal entities and governmental organizations throughout northern California, Mr.Tortora's infrastructure improvements address to water quality concerns, utility Qualifications: David Caisse has over 12 years of infrastructure, pedestrian and vehicular safety measures, and experience specializing in the planning, design, and sustainably-minded, comprehensive sewer, water, and civil construction of site civil, stormwater, and transportation site work. For Phase 1 of the City of Ukiah's Northwestern infrastructure projects throughout northern California. This experience has involved a broad range of services— Pacific Rail Trail Project, Mr.Tortora served as Lead Civil Engineer, and so is deeply familiar with this project, and will Pedestrian and bike path design, roadway planning and design, roadway rehabilitation design, ADA compliance, lead our team in providing continuity to the City, managing Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12)119 C earthwork and grading, construction management, cost surveys for State and local/regional governmental agencies C estimating, project specification development, and contract throughout California, especially within the northern California C administration—though David has notably served as both Coastal Zone, serving such clients as the Border Coast C project manager and engineer on numerous trail and trail- Regional Airport Authority, Sonoma-Marin Area Transit C related projects in the northern California Coastal Zone, (SMART), and the City of Ukiah, for whom she acted as including for the City of Rio Dell(2019 Safe Routes to Permitting Lead for Phase 1 of the Pacific Northwestern Rail C Schools),the City of Fortuna(2015 Safe Routes to Schools), Trail project, as well as assisted with CEQA compliance and C the Eureka Waterfront Trail, and both North and South permitting for the Redwood Business Park Transportation segments of the Humboldt Bay Trail as part of the California Improvements and Talmage Road Interchange projects. C Coastal Trail. David is also a graduate of the Caltrans Local Ms. Gaspar has been involved in environmental analysis on C Assistance Resident Engineers Academy(August 2012)and a wide variety of endeavors,from infrastructure, including C the Caltrans Local Assistance Federal Aid Series(February recycled water and parks,to private development projects. 2015). Currently, Ms. Gaspar is serving as the Permitting Task Lead C for obtaining resource agency permits for construction of a C Role and responsibilities on this project: David Caisse segment of the Bay Trail that is being implemented by East will assist Matt Kennedy in assuring project quality and will Bay Regional Parks, and is coordinating permitting for a 1.2- C assist Josh Wolf in providing Caltrans Local Assistance mile segment of pathway from Payran Street to Southpoint C support to the City. Boulevard in Petaluma, California,for SMART. Josh Wolf, PE, QSD/QSP Role and responsibilities on this project:As Caltrans Local Assistance Lead Liaison Environmental/Permitting lead, Kristine Gaspar will prepare C any necessary additional CEQA documentation and permit C Qualifications:Josh Wolf is a senior engineer with over 13 applications required for the project, such as a California years of experience designing and managing a wide range Department of Fish and Wildlife Streambed Alteration r of projects involving site design, land development, utility Agreement(Section 1602). conveyance, water resources, transportation infrastructure, and construction management, especially in coordinating Richard Maddock, PLS with Caltrans regarding funding, right-of-way work, staff Survey Lead engineers, and applicable forms/reporting (i.e., Project Reports [PR]and Design Exception Fact Sheet[Advisory Qualifications: Mr. Maddock is a California-registered and Mandatory]). Josh has managed and/or served as professional land surveyor with over 20 years of experience project director for trail projects throughout the northern in all aspects of land surveying. He is an experienced California Coastal Zone(Eureka Waterfront Trail, Humboldt parry chief, having led surveying services(topographic and bay Trail North, Foster Avenue Extension and Trail)and for boundary mapping, research,title exceptions, access and an associated Safe Routes to School program in Fortuna. utilities, legal descriptions, right-of-way plats, etc.)for clients For the majority of his career, Josh has conducted liaison regarding transportation infrastructure, civil infrastructure, and coordination services with Caltrans staff regarding and park designs throughout northern California. This has transportation infrastructure improvements all over the involved leading survey services for GHD's SMART pathway State. Accordingly, he is a graduate of the Caltrans Local system segment projects, as well as serving as Land Assistance Resident Engineers Academy(March 2009 and Surveyor for Safe Routes to School projects(Cloverdale, January 2016)and the Caltrans Local Assistance Federal Aid CA), Complete Streets projects(Petaluma, CA), and large- Series(February 2015). scale corridor surveys for health care facilities and campus structures(BHHU in Sonoma County). Role and responsibilities on this project:Josh Wolf will provide Caltrans Local Assistance support to the City Role and responsibilities on this project: Richard for the ATP program and requisite construction allocation Maddock will lead the land surveying effort, responsible for documentation. overall topographic and feature mapping, developing the basemap for design, and verifying NCRA and City right-of- Kristine Gaspar way boundaries. Environmental / Permitting Lead John Wunschel, PLS Qualifications: Kristine Gaspar has over 20 years of Survey Support experience in environmental planning, CEQA compliance, resource agency permitting, greenhouse gas analysis, Qualifications:John Wunschel is a surveyor in GHD's data research and analysis, grant writing, and community Roseville office with a decade of experience in performing N 20 1 C W Pr000sal N and supervising extensive control surveys, mapping, aerial experience in capital improvement programs and public photo control, and all phases of construction staking for works project design for transportation, redevelopment, civil engineering, surveying, and engineering design on underground utilities, and general civil engineering roadway, residential, and commercial/office facilities projects. encompassing a broad range of civil infrastructure such He provides mapping and survey services associated with as roadways, pedestrian and bicycle facilities, striping and right-of-way, property boundaries, and easements, as signing plans, grading, civil site design, storm drainage well as topographic mapping, deed research, aerial photo design, stormwater management plans, and stormwater control surveys, and the use of GPS and theodolite survey pollution prevention plans. In addition to serving as Project equipment/techniques for municipalities, counties, and Engineer, alongside much of our proposed team, on Phase various regional or institutional entities throughout northern 1 of the Northwestern Rail Trail Project, Mr. Grupico has California, including the EI Dorado County Transportation contributed substantially to the Thompson Creek Trail project Commission,the City of Rocklin, City of Lincoln, City of in San Jose, as well as to the City's Guadalupe River Trail and Napa, City of Healdsburg, City of Sacramento, and Sierra Coleman Road Undercrossing project. Notably, Mr. Grupico College. has served the City of Ukiah in the past regarding the U.S. 101 Talmage Road South Bound Interchange project. His Role and responsibilities on this project:John Wunschel experience throughout northern California on civil site and will assist Richard Maddock in completing the topographic transportation infrastructure improvement project will ensure and boundary mapping for the project. the City of Ukiah that the bulk of the design work will be accomplished by a design engineer deeply familiar with all of Chris Trumbull, PE, GE, D.GE the challenging aspects and standards in the area. Geotechnical Engineer Role and responsibilities on this project:As Project Qualifications: Mr.Trumbull has almost three decades of Engineer, Steve Grupico will assist Pat Tortora in designing experience in civil and geotechnical engineering for municipal the trail, including the layout, profile, cross sections, drainage, and regional clients throughout northern California, relying road crossings, and safety features. on his technical expertise in field exploration and testing in soil and rock environments(borings,test pits, CPTs, geophysical), laboratory testing, seepage and slope stability 91111111ir analyses, seismic analysis, shallow and deep foundations, mass grading earthwork and testing, underground structures Alta staff and utilities, tie backs, rock anchors, shoring, mitigation of expansive soils, rigid and flexible pavement design, slope evaluation and stabilization, and implementation of Mary Stewart, PLA geosynthetics, among many. Mr.Trumbull has worked with Planning and Landscape Design Lead all of our managing and lead team members on numerous trail-related or transportation infrastructure improvements Qualifications: Ms. Stewart is an urban designer whose 15 projects, providing geotechnical investigation and correlating years of expertise lies in creating convenient, gracious, and services for SMART(Payran Trail; pedestrian pathway in egalitarian connections for pedestrians and bicyclists of all Rohnert Park), the East Bay Regional Parks District(San ages and abilities. Notably, as she is committed to thoughtful Francisco Bay Trail), and the City of Hayward, in addition to public engagement and has been trained in the NCI system bridge and streetscape projects for the Santa Clara Parks of Charrette Management and Facilitation, Ms. Stewart and Recreation Department, PG&E, and the City of Roseville. has led design teams to create compelling visual graphics Mr.Trumbull has also previously served the City of Ukiah by that clearly communicate design to a wide audience via performing an investigation of multiple potential municipal public outreach meetings and charrettes.This she recently water well sites. illustrated with her public outreach work on the Humboldt Bay Trail project in Humboldt County, but she has also Role and responsibilities on this project: Chris Trumbull contributed design development beyond public outreach will lead the project's geotechnical investigation and develop for such projects as the Arcata Rail-with-Trail. Ms. Stewart recommendations for the pedestrian bridge and associated has a deep knowledge of this Northwestern Pacific Rail Trail foundation design. project, as she served as Senior Design Associate for the feasibility study, experience that will translate seamlessly to Steve Grupico, PE, OSD/OSP, LEED AP public outreach situations in Phase 2. Civil Design Support Role and responsibilities on this project: Mary Stewart Qualifications: Mr. Grupico has nearly 13 years of developed construction documents for Phase 1. She Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)121 C will continue to lead Alta in the planning design of Phase C 2, reviewing plans specifications and estimates at each Role and responsibilities on this project: Brian Burchfield C submittal level to ensure consistency with Phase 1, leading will provide support, alongside Mike Rose, to Mary Stewart in C day-to-day coordination of the internal design and planning planning design. C teams, and coordinate workload to meet deliverable deadlines. She will also serve as Alta's primary contact with C both GHD and the City, as needed. C Mike Rose, PLA C Pianning and Landscape Design Support C Qualifications: Mr. Rose is a landscape architect with C over 18 years of experience managing a broad range of C planning, design, and engineering projects regarding parks, C soft surface traits, rails-with-trails, and regional trails. In fact, Mr. Rose leads Alta's Trails service area, providing strategic oversight to projects throughout the West Coast, his work C ranging from trail connections in rural environments to region- iC wide greenway plans, Complete Streets, Safe Routes, and urban streetscapes. He is skilled with data analysis, GIS, C digital visualization graphics, and construction drawings. C In addition to Mr. Rose's experience managing or serving as Planning Lead for such trail projects as the California C Coastal Trail and the City of Arcata's Rail-with-Trait, he has C been involved in Ukiah's Pacific Northwestern Rail Trail C project since its inception, leading Alta's work on developing preliminary engineering and cost estimation, and then C continuing with GHD for Phase 1.This continuity will prove C invaluable to Ukiah, especially considering the fast-track C schedule proposed. C Role and responsibilities on this project: Mike Rose C managed Alta during Phase 1 and so will provide continuity during Phase 2, supporting Mary Stewart in planning design. C C Brian Burchfield, PLA C Planning and Landscape Design Support C Qualifications: Mr. Burchfield has almost a decade of C experience managing and producing work on everything C from trail improvement projects to complete streets concepts. Recently, his work has encompassed developing C construction documentation, permit agency coordination, C irrigation plans, planting and landscape plans, on-street bicycle and pedestrian facilities, and separated multi-use C pathways for such northern California clients as cities of C Sunnyvale and Mountain View(four-mile trail through the Don Edwards National Wildlife Refuge), the cities of Palo Alto(Matadero Creek Trail)and East Palo Alto(Highway 101 pedestrian/bike crossing), and the East Bay Regional Parks C District, wherein Mr. Burchfield served as Project Manager for the Doolittle Drive South Segment of the San Francisco C Bay Trail. On Phase 1 for this Northwestern Pacific Rail Trail C project, Mr. Burchfield also served as CAD Designer, and will C be continuing that role in Phase 2. C N 22 1 C Pror)osai CD N GHD resumes Bill Silva, PE, QSD/QSP Principal-in-Charge Education. B.S. Civil Engineering, California Certifications/Licenses. State Polytechnic University, 1993 •Professional Civil Engineer: CA,WA •Qualified SWPPP Developer/Practitioner •Construction Documents Technologist(CDT) Principal-in-Charge :: Pacific Northwestern Rail Trail Phase design development and full PS&E, permitting coordination, 1 I City of Ukiah, CA :: GHD served as design engineer for a and Caltrans Local Agency Funding coordination. Class I trail along one mile of the North Coast Railroad Authority (NCRA) Railroad Corridor between Gobbi Street and Clara Principal/Project Manager:: Napa 5-Way Intersection Avenue in Ukiah.The trail provides pedestrians and cyclists City of Napa, CA :: Mr. Silva managed the high-profile with safe access to amenities such as parks, a museum, and 5-way intersection located on Hwy 121/Silverado Trail east of a hospital.This was the first rail-with-trail project to be designed Downtown Napa.The project entailed numerous alternatives and constructed in NCRA right-of-way(ROW) in Mendocino development and analysis, an extensive public outreach County. Mr. Silva oversaw a full suite of environmental, program, cost estimating, and preparation of Project Initiation engineering, and permitting services, as well as SWPPP Document(PID)for Caltrans review and subsequent design preparation. as part of SHOPP program, Alternatives included five-leg roundabouts, multi-roundabouts, leg removal with signalization, Principal-in-Charge :: Eureka Waterfront Rail-with-Trail and other approaches.The team was commended by the I Redwood Community Action Agency, CA :: Mr. Silva public on our willingness to listen and integrate public input into oversaw the second phase of design, including construction- the proposed solutions. ready PS&Es and environmental compliance documents for a Class 1 segment of the non-motorized California Coastal Trail Principal-in-Charge :: Street Smart Rohnert Park I City along one mile of Waterfront Drive in the City of Eureka.The of Rohnert Park, CA ::This Congestion Mitigation and Air project is primarily in the ROW of a city street and a railroad Quality(CMAQ)funded complete streets project in the Central and is entirely within the California Coastal Zone. Project tasks Rohnert Park Priority Development Area(PDA) included design involved:topographic survey, wayfinding signage, interpretive of.pedestrian and bicycle improvements within the PDA. signage,trailheads, intersection and trail design, engineering Project features included ADA ramps, mid-block crossings, construction documents, cost estimates, natural features in-ground lighted crossings, rectangular rapid flashing beacons inventory, analysis of environmental impacts, re-alignment (RRFB's), and signing and striping.The project also involved analyses, corridor Phase I environmental site assessment, a customized wayfinding program that initiated the character CEQA Initial Study, stakeholder coordination, and GIS mapping. of the pedestrian scale signage throughout the PDA and compliance with Federal and State funding requirements and Project Engineer:: Berryessa Creek Pedestrian Bridge coordination with Caltrans Local Assistance and the adjacent and Bicycle Trail I City of Milpitas, CA; Santa Clara Valley rail district, SMART. Water District :: Mr. Silva served as Project Engineer for the design for Berryessa Creek Pedestrian Bridge and Four-mile Project Manager:: Petaluma Mainline Railroad Bridge Bicycle Trail, which was constructed under a cooperative Track Relocation Project I City of Petaluma,CA :: Mr. Silva agreement between SCVWD and the City of Milpitas.The trail managed the complete design of approximately 4,900 feet of integrates with the natural environment and provides recreation mainline railroad and siding track, Construction Documents and alternative transportation benefits to businesses, schools, included design of at-grade crossings, signalization, and neighborhoods.The trail and creek improvements features switches, retaining structures, drainage considerations, over one mile of Caltrans Class I bicycle route through restored road reconstruction, and extensive adjacent property owner habitat. coordination. Project relocated and raised existing track approximately four feet to prevent area flooding. Project Manager:: Payran Street to Southpoint Boulevard Multi-Use Pathway I Sonoma Marin Area Rail Transit Project Manager:: Projects in Ukiah (SMART) I Petaluma, CA :: Mr. Silva is managing design • Single Route I Mendocino County Department of and construction support for a 1.2-mile segment of pathway Transportation I Ukiah, CA from Payran Street to Southpoint Boulevard in Petaluma, • Hill Road Bridge I Mendocino County Department of California, which will provide an important pedestrian Transportation I Ukiah, CA connection between East and West Petaluma and be part of • Comptche Road Slide M.P.20.85 I Mendocino County SMART's larger pathway system connecting its stations to the Department of Transportation I Ukiah, CA surrounding communities.The project's scope of work includes • Redwood Business Park Transportation Improvements topographical survey, geotechnical studies, utility coordination, City of Ukiah, CA Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12) 123 - Pat Tortora, PE, LEED AP •LEED Accredited Professional Project Manager / Civil Design Lead r Education. B.S. Civil Engineering, Oregon State Certifications/Licenses. University, 1993 •Professional Civil Engineer: CA, OR, WA, Guam Lead Engineer:: Pacific Northwestern Rail Trail Phase 11 formalizing the location and design approach for additional City of Ukiah,CA :: Mr.Tortora served as Lead Engineer for a access ramps. Public access ramps will be ADA accessible Class I trail along one mile of the North Coast Rai'road Authority and bicycle friendly.The study is also intended to support a (NCRA) Railroad Corridor between Gobbi Street and Clara long-term relationship with the Santa Clara Valley Water District Avenge in Ukiah. The trail provides pedestrians and cyclists and U.S. Army Corps of Engineers for recreational trails by with safe access to amenities such as parks, a museum, and ensuring that public access does not unnecessarily impact tree a hospital.This was the first rail-with-trail project to be designed important flood control levees. and constructed in NCRA right-of-way(ROW) in Mendocino County. Project Manager:° Pedestrian Access Improvements 1 West Linn-Wilsonville School District I Bolton Primary QA/QC :: Payran Street to Southpoint Boulevard Multi- School and West Linn High School, OR :: Mr.Tortora Use Pathway I Sonoma Marin Area Rail Transit(SMART) provided civil site design for new sidewalks along and within the I Petaluma, CA :: Mr.Tortora provided CWQC oversight public right-of-way, including signalized crosswalks.This project support for a 1.2-mile segment of pathway from Payran Street was fast-tracked to address public safety concerns prior to the to Southpoint Boulevard in Petaluma, California, which will 2014 school year. Construction of 550 feet of street frontage provide an important pedestrian connection between East improvements was completed within three months of initiating and West Petaluma and be part of SMART's larger pathway design. system connecting its stations to the surrounding communities. The project's scope of work includes topographical survey, Project Manager:: Lowrie Primary School Public street geotechnical studies, utility coordination, design development Improvements I West Linn Wilsonville School District I and full PS&E, permitting coordination, and Caltrans Local Wilsonville,OR :: Mr.Tortora led the design of approximately Agency Funding coordination. 4,500 feet of roadway and public utility improvements fronting this 10-acre greenfield primary school in the planned Lead Civil Engineer:: Main Street/SR11 Realignment I City community of V llebois. Public improvements consisted of of Fort Bragg,CA Mr, Tortora served as Project Engineer road improvements, sanitary sewer, water, and stormwater and worked on the design for the Main Street Realignment management improvements, applying "green street"facilities to Project(between Oak Street and Pine Street). Improvements treat and manage stormwater. included the relocation of the existing merge/drop lanes; the addition of a bike lane; the addition of medians; the Civil Engineer:: Transportation Improvements for replacement of the existing cobra-head style street lights with Redwood Business Park I City of Ukiah,CA :: Mr. Tortora new decorative street lights; the addition of right and left hand assisted in construction submittal reviews. turn lanes at various intersections; decorative buibouts, curb ramps, and crosswalks; and accessibility improvements to Civil Engineer:: Mendocino County Courthouse driveways and sidewalks. Infrastructure Project Phases 1, 2,and 31 County of Mendocino I Ukiah, CA :: Mr,Tortora is currently preparing C Civil Engineer and Construction Support :: Eastside Trunk the SWPPP and process application on the State of California Sewer 3,Snyder Lane Widening I City of Rohnert Park, Water Resources Control Board Stormwater Multiple C CA :: Mr.Tortora provided civil engineering and construction Application and Report Tracking System (SMARTS)online support services for the Rancho Cotate High School campus permitting. modernization and coordination for the new signalized access is driveway, as weal as for Safe Routes from Snyder lane to the Project Manager:: Wapato Lake Bridge Replacement high school campus.The project consists of roadway, sewer Project I U.S. Fish&Wildlife Service I Wapato National trunk main, water main, drainage, box culvert extension, Wildlife Refuge,OR :: Mr. Tortora prepared alternatives Rule 20A utility undergrounding, landscaping, electrical analysis, concept design, and construction documents for the improvements, and water quality improvements consistent with design and construction of two replacement bridges.The two the local Standard Urban Stormwater Mitigation Plan (SUSMP). bridges consisted of a pedestrian aluminum truss bridge and a Mr.Tortora approved low impact design (LID)with the North vehicular steel girder bridge. The pedestrian bridge will connect L Coast Regional Water Quality Control Board. a future rails to trails project to Wapato Lake and associated recreational facilities. Improvements include new access road Civil Engineer and Construction Support :: North San Jose approaches, an 85-foot span pedestrian bridge and a 91-foot L Trail Access and Ramp Study I City of San Jose, CA :: span vehicular bridge, both with a pile supported foundation Mr. Tortora assisted in the preparation of the North San Jose spanning over Wapato Creek to the levee around Wapato Lake C Trail Access and Ramp Study to provide optimum connectivity in the Wapato Lake National Wildlife Refuge. Both bridges were to the Guadalupe River Trail and the Coyote Creek Trail by placed 12 inches above the 100-year flood plain elevation. N 24 1( v Proposal Co N Matt Kennedy, PE, TE QA/QC Education. B.S. Environmental Resources Certifications/Licenses. Engineering, Humboldt State University, 2001; •Professional Civil Engineer: CA, OR, NM, Guam M.S. Environmental Engineering, University of •Professional Traffic Engineer: CA Massachusetts, 2003 Assistant Construction Manager and Construction Engineer with City taff and the contractor. :: Pacific Northwestern Rail Trail Phase 11 City of Ukiah, CA :: Mr. Kennedy served as Construction Manager for a Project Manager:: Replacement Well #4 and New Well #9 Class I trail along one mile of the NCRA Railroad Corridor I City of Ukiah, CA ::This project replaces existing and failing between Gobbi Street and Clara Avenue in Ukiah.This was Well#4 with a new well, and a chlorination and control building. the first rail-with-trail project to be designed and constructed in GHD provided related site improvements, and then constructed NCRA ROW in Mendocino County. In addition to construction new Well#9. Well#4 is located on a parcel in a residential management, Mr. Kennedy provided engineering during neighborhood. construction, and coordinated extensively with the City of Ukiah and Project Manager Ben Kageyama. Traffic and Civil Engineer:: Lakeville Street Signal Improvements I North Coast Rail Authority I Petaluma, Traffic and Civil Engineer:: Perkins Street and Orchard CA :: GHD provided NCRA with design and construction Avenue Intersection Improvements I City of Ukiah I engineering services for rail and traffic signal modifications Ukiah, CA ::This project involved the design of traffic signal and pedestrian improvements at two major intersections and modifications and geometric improvements to add an additional grade crossings in Petaluma. The traffic signal and pedestrian right tum lane with a right turn overlap phase at this heavily improvements were required as part of NCRA's improvements utilized intersection near the on and off ramps for the U.S. to the rail system between Cloverdale and Larkspur to 101 East Perkins Street interchange in Ukiah, CA. Other begin freight rail service in 2011.The project also involved improvements included minor grading and storm drainage coordination between NCRA, the City of Petaluma, and the improvements, paving, striping for the new turn lane, curb, California Public Utilities Commission. gutter, and sidewalk, and relocating signs from the demolished signal poles to the new signal poles.This project was Project Manager and Construction Manager:: Redwood completed in September 2009, modified in January 2012 to Business Park Transportation Improvements I City of include federal Economic Development Administration funding Ukiah, CA::The project involves the design of improvements requirements, and completed by 2012. to an existing roadway system in a developing business park and retail area to repair a large section of under-designed Project Manager:: Talmage Interchange Improvements and failed pavement, widen and improve roadways to City of Ukiah, CA ::The project involves the design of accommodate increases in traffic and heavy trucks associated geometric modifications to the existing Caltrans-owned freeway with planned future commercial and retail developments, interchange in Ukiah. The improvements are related to ongoing and other associated improvements. Elements of the project development of the Redwood Business Park and regional include pavement design and roadway reconstruction, new growth, specifically required to accommodate increased and modified traffic signals, the addition of lanes and changes traffic. GHD prepared a detailed traffic impact study, biological in roadway geometry, extensions of roadways and utilities, and assessment, hazardous materials assessment, and a noise pedestrian and bicycle improvements consistent with the City's study for the project in support of a CEQA EIR. Bicycle and Pedestrian Plan and development plan. Roadway widening improvements require coordination with PG&E for the Trac and Civil Engineer:: East Washington Pedestrian relocation of a primary distribution power pole, and wetland Crossing I City of Petaluma, CA ::The purpose of the delineation. Other project services include traffic analyses project is to enhance pedestrian visibility, crossing safety and and planning assistance for future interchange improvements, ADA accessibility at East Washington Street on the Petaluma and coordination with Caltrans.This project is currently in Ring Trail.The project includes a high-visibility overhead construction. warning system (flashing yellow beacons and LED blankout sign), a pedestrian corral at the mid-point of the crossing, new Civil Engineer of Record:: Transit Operations and sidewalks along East Washington Street, utility trenching, a Maintenance Facility I Mendocino Transit Authority(MTA) new PG&E service,ADA curb ramps with truncated dome I Ukiah, CA:: GHD provided civil, mechanical, electrical, and detectable warning panels, and striping and singing. GHD structural engineering design services for a new operation designed the new overhead warning system using standard and maintenance building, fueling facility, bus clean detail, and details and equipment from Caltrans, including foundations, related improvements, replacing MTAs existing outdated and poles, mast arms, and one luminaire for safety lighting. New undersized facilities. Site designs include new utility services, sidewalks provide connectivity for bicyclists and pedestrians excavation, grading and paving, and stormwater improvements. between the Ring Trail on Skyranch Road and East Washington The project required reconstruction of existing utilities to locate Street.The project was completed on-schedule and under them within existing utility easements, removal and replacement budget. In additional to full design services, GHD provided of undocumented and unstable fill materials, and coordination construction support services during construction and worked with local agencies for approvals. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)l 25 C David Caisse, PE, QSD/QSP C QA/QC / Caltrans Local Assistance Support C _ C Education. B.S. Civil Engineering, West Virginia Certifications/Licenses. C University Institute of Technology, 2005 *Professional Civil Engineer: CA, FL e Qualified SWPPP Developer/Practitioner e Caltrans Local Assistance Resident Engineers C Academy, August 2012 C Project Manager:: Safe Routes to Schools I City of Rio speed humps, paved trails to connect public sidewalks to C Dell,CA :: In October 2015,the City of Rio De'I was awarded the schools, signage and pavement markings, reconfigured $1,533,000 in ATP funding for its Safe Routes to School signalized intersection, an extension of the left turn pocket, and (SRTS) projects, which targeted improvements for routes to reducing Ross Hill Road from two lanes in each direction to one Eagle Prairie and Monument Middle Schools, with the goal lane with a buffered bike lane, of creating safer, more pedestrian and bicycle friendly routes. C Mr. Caisse serves as the Project Manager for this multi-phase Project Engineer,: Foster Avenue Extension and Trail I C (PA&ED, PS&E and CM), multi-year planning and design City of Arcata, CA :: Mr. Caisse served as Project Engineer project, providing design for the improvements: new standard working on the design for the Foster Avenue Extension Project. C and buffered bike lanes, sidewalks, crosswalks, signage and Project components included a roadway and roundabout pavement markings, and intersection improvements and on- design, a Class I bikeway, bike lanes, sidewalks, drainage. C and off-ramps. Construction is expected to begin in 2019. LID landscaping features, and pedestrian and bicyclist safety improvements. This project was awarded the 2015 Project Project Manager/Project Engineer:: Eureka Waterfront of the Year by the North Coast Branch of ASCE and the Trail Phase A, B,and C I Redwood Community Action 2016 Bikeways and Trails project of the Year by the San Agency, CA :: Mr. Caisse served as Project Engineer Francisco Section of ASCE. C for civil site design (horizontal and vertical trail alignment. C grading, drainage, and accessibility design)for over four(4) Project Engineer:: Main Street/SR1 Realignment I City of miles of multi-use paths (phases A. B, and C combined) Fort Bragg, CA :: Mr. Caisse served as Project Engineer and ic with components such as bridges(five total), 560 feet of worked on the design for the Main Street Realignment Project boardwalk. curb and gutter, sidewalks, curb ramps, retaining (between Oak Street and Pine Street), Improvements included walls, railroad crossings, signing, striping, wetland mitigation, the relocation of the existing merge/drop lanes; the addition C parking, and landscaping. He served as Project Manager of a bike lane; the addition of medians;the replacement of through the construction of Phase A and currently for B and C. the existing cobra-head style street lights with new decorative C Construction will be complete by the end of 2017. street lights; the addition of right and left hand turn lanes at various intersections; decorative bulbouts.. curb ramps, and Deputy Project Manager:: Humboldt Bay Trail South I crosswalks; and accessibility improvements to driveways and C County of Humboldt, CA :: Mr. Caisse serves as the Deputy sidewalks. Work included extensive coordination with Caltrans Project Manager for the civil site design of more than four miles oversight engineers. C of Class I trail connecting the City of Eureka's Waterfront Trail C_ Phase C with the City of Arcata's Humboldt Bay Tra l North. Project Manager:: Rose Ave Pedestrian Improvement Improvements include three non-motorized bridge crossings, Project I City of Ferndale, CA :: Mr. Caiss e served as C a shared-use railroad bridge crossing the Eureka Slough, Project Manager for this federally funded project on Rose retaining walls, railroad crossings, signing, and striping and Ave(Berding Street to McKinley Ave). Improvements included C drainage improvements. new sidewalks and improvements to existing sidewalks and ic driveways in order to bring them into compliance with the latest Project Engineer:: Humboldt Bay Trail North I City of ADA standards. Project components encompassed sidewalks, C Arcata,CA :: Mr. Caisse served as the Project Engineer for curb ramps, curb and gutter, drainage, signage, and striping. C the civil site design of a 3.0-mile, Class I trail through City, Work required extensive coordination with Caltrans oversight Caltrans, and railroad right-of-way. Improvements include engineers, six non-motorized bridges and an at-grade trail-rail crossing. - Mr. Caisse's responsibilities included the preparation of the Project Engineer;: Humboldt Road Improvement Project engineering plans, specifications, and estimates(PS&E I Elk Valley Rancheria I Crescent City, CA :: Mr. Caisse package), and coordinating design improvements to minimize served as Project Engineer for the design of a 2,800-foot- environmental impacts and mitigation costs. The trail segment long roadway reconstruction project involving a 30-foot wide is part of the California Coastal Trail with much of the alignment paved road, new roundabout designed to FHWA guidelines, located entirely within the California Coastal Zone. Design was bike lanes, sidewalks, a 2,300-foot long, multi-use trail. and C_ completed in April 2016.The project began construction in associated wetiand mitigation. Responsibilities included C summer of 2017 and is nearly complete. preparation of the drainage report, construction improvement plans, specifications, and estimates. Project Engineer:: 2015 Safe Routes to Schools I City of Fortuna,CA :: Mr. Caisse provided design for improvements: Project Engineer:: North/South Indian Road&Mouth of new sidewalks and accessible driveways, crosswalks, the Smith River Road Improvement Project I Smith River, pedestrian speed tables, enhanced pedestrian crossings, CA :: 1.25 miles of improvements. N 261 C(0 Proposal O co Josh Wolf, PE, QSD/QSP Caltrans Local Assistance Lead Liaison Education. B.S. Environmental Resources Certifications/Licenses. Engineering, Humboldt State University, 2003 •Professional Civil Engineer: CA, OR •Qualified SWPPP Developer/Practitioner J •Caltrans Local Assistance Resident Engineers Academy, March 2009 and January 2016 Project Director:: Eureka Waterfront Rail-with-Trail I Project Manager:: Main Street/SR1 Realignment I City Redwood Community Action Agency, CA :: Mr. Wolf of Fort Bragg, CA :: Mr. Wolf managed this federally funded served as project director for this multi-phase, multi-year $2,5-million project on State Route 1 (Main Street between Oak planning and design project, including assisting with the Street and Pine Street)for the City of Fort Bragg. Improvements Caltrans PA&ED phase, trail alignment analysis, developing included the relocation of the existing merge/drop lanes;the construction-ready PS&Es, and environmental compliance addition of bike lanes; the addition of medians; the replacement documents for a Class 1 segment of the non-motorized of the existing cobra head style street lights with new decorative California Coastal Trail along the majority of the City of Eureka's street lights; the addition of right and left hand turn lanes at waterfront.The project is primarily in the right-of-way of a city various intersections; decorative bulbouts, curb ramps, and street and a railroad and is entirely within the California Coastal crosswalks; and accessibility improvements to driveways and Zone. Project tasks involved topographic survey, wayfinding sidewalks. Work included expansive coordination with Caltrans signage, and interpretive signage. oversight engineers and preparation of a Project Report(PR) and Design Exception Fact Sheet(Advisory and Mandatory). Project Manager:: Humboldt Bay Trail North I City of Arcata, CA ::As Project Manager, Mr.Wolf was responsible Deputy Project Manager:: Samoa Boulevard/SR255 for final engineering design of a 3.0-mile Class I trail through Gateway I City of Arcata, CA :: Mr.Wolf was Deputy PM and City, Caltrans, and railroad right-of-way. Improvements involved lead construction inspector for this federally funded$1.7-million six non-motorized bridges and an at-grade trail-rail crossing. gateway project partially located within the California Coastal Responsibilities included the preparation of the engineering Zone. plans, specifications, and estimates(PS&E package), and coordinating design improvements to minimize environmental Project Manager US101 Smith River TIGER Project I impacts and mitigation costs.The trail segment is part of the Smith River Rancheria, CA :: Mr. Wolf was responsible California Coastal Trail with much of the alignment located for the permitting, design, and construction management entirely within the California Coastal Zone. of roadway safety improvements on US 101 through the Rancheria and community of Smith River. Funded by a Project Manager:: Foster Avenue Extension and Trail I $2.5-million TIGER III grant, the project was located entirely City of Arcata, CA :: Mr. Wolf provided project management within the California Coastal Zone and work included expansive for the design of this high-priority project which significantly coordination with Caltrans oversight engineers and the improved traffic circulation and non-motorized connectivity in preparation of Design Exception Fact Sheets (Advisory and the City. Project components encompassed a road extension, Mandatory). a roundabout, LID landscaping features, and pedestrian/ bicyclist safety improvements, including the extension of the Project Manager:: Trinidad Gateway Improvements Arcata Rail with Trail project from Eastern Avenue to Sunset HR3/TE I City of Trinidad, CA :: As Project Manager and Avenue. Construction of the project was completed in October resident engineer, Mr, Wolf was responsible for the design, 2015. This project was awarded the 2015 Project of permitting, and construction management on the City of the Year by the North Coast Branch of ASCE and the Trinidad's Gateway Project.The project was funded by the 2016 Bikeways and Trails project of the Year by the San federal Transportation Enhancement(TE) and High Risk Rural Francisco Section of ASCE. Road (HR3) programs.This improvement project included new sidewalks,ADA ramps, accessible driveways, crosswalks, Project Manager:: 2015 Safe Routes to Schools I City of bulb-outs, pedestrian refuge areas, landscaping, and signage, Fortuna, CA:: Toddy Thomas Middle School and Ambrosini It also required coordination with Caltrans for both project Elementary School were both ranked as high priorities by funding requirements and work in the State right-of-way. the Humboldt County Associat of Governments(HCAOG) in 2013 as a part of Humboldt County's Safe Routes to School Civil Engineer:: Humboldt Road Improvement Project Prioritization Project. In September 2014, the City of Fortuna I Elk Valley Rancheria I Crescent City,CA :: As Civil was awarded$917,000 in Safe Routes to Schools (SRTS) Engineer, Mr. Wolf was responsible for design of a 2,800-foot- funding. Improvements included new sidewalks and accessible long roadway reconstruction project for the Elk Valley driveways, crosswalks, pedestrian speed tables, enhanced Rancheria. Improvements included reconstructing a 30-foot pedestrian crossings, speed hump, paved trails to connect wide paved road, a new roundabout designed to FHWA public sidewalks to school, signage and pavement markings, guidelines, bike lanes, sidewalks, and a 2,300-foot-long multi- reconfigured signalized intersection and an extension of the use trail, Responsibilities included preparation of construction left turn pock, and reducing Ross Hill Road from two lanes in improvement plans, specifications and estimates, and each direction to one lane with a buffered bike lane. As Project coordinating approval with the County of Del Norte, Bureau of Manager, Mr.Wolf managed environmental, design, and Indian Affairs (BIA), and Caltrans requirements, construction management services. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2 (No. 17-12)127 C Kristine Gaspar C Environmental / Permitting Lead C 1�+ C Education. M.P.A. Public Administration, Connections. C California State University, Sonoma, 1995; B.A. •North Bay Regional Activities Coordinator(2011 v e Environmental Studies and Planning, California to present), California Northern Section,American State University, Sonoma, 1992 Planning Association C Permitting Lead :: Pacific Northwestern Rail Trail Phase 1 consultation with CDFVv to identify concerns and alternative C I City of Ukiah, CA :: GHD served as design engineer for a methods of construction to minimize impacts to the riparian Class I trail along one mile of the North Coast Railroad Authority corridor. (NCRA) Railroad Corridor between Gobbi Street and Clara Avenue in Ukiah. The trail provides pedestrians and cyclists Project Planner On-Call Services I City of San Jose with safe access to amenities such as parks, a museum, and Department of Public Works, CA :: GHD has an On-Call C a hospital.This was the first rail-with-trail project to be designed Services contract to perform a variety of engineering and C and constructed in NCRA right-of-way(ROW) in Mendocino environmental tasks for park and trail projects. Ms. Gaspar County, Ms. Gaspar managed all permitting services. serves as the environmental task lead, and is currently assisting with the permitting and supporting studies for multiple projects Permitting Lead: Payran Street to Southpoint Boulevard along Thompson Creek, Coyote Creek, and Guadalupe Park. C Multi-Use Pathway I Sonoma-Marin Area Rail Transit The sites are subject to the Santa Clara Valley Habitat Plan and (SMART) I Petaluma, CA :: Ms. Gaspar is coordinating many require coordination with the Santa Clara Valley Water permitting for a 1,2-mile segment of pathway from Payran Authority. C Street to Southpoint Boulevard in Petaluma, California,which will provide an important pedestrian connection between East Project Planner:: On-Call Services I Santa Clara County and West Petaluma and be part of SMART's larger pathway Parks, CA :: GHD has an On-Call Services contract with the system connecting its stations to the surrounding communities. County of Santa Clara Parks Department to perform a variety of - The project's scope of work also includes topographical survey, engineering and environmental tasks for park and trail projects. geotechnical studies, utility coordination, design development Ms. Gaspar serves as the environmental task lead, and is and full PS&E, and Caltrans Local Agency Funding currently assisting with the permitting technical memo and coordination. supporting studies for Motorcycle Park. The site-s subject to the Santa Clara Valley Habitat Plan. Permitting, CEQA, NEPA Lead:: Bay Trail I East Bay Regional Parks District(EBRP) I Oakland, CA:: Ms. Project Manager Petaluma Trestle Rehabilitation Gaspar is currently serving as the Permitting Task Lead on Project IS/MND and Permit Support Documents I City of obtaining resource agency permits for construction of a Petaluma, CA::This project involved rehabilitating a historic C segment of the Bay Trail that is being implemented by EBRP railroad trestle as a promenade for pedestrian and trolley traffic The site has challenges as it is within the 100-year flood, a along the Petaluma River Waterfront.The trestle is a beloved C condition that will worsen with sea level rise. Involved agencies structure in the community, which led to active participation by include the U.S. Army Corps of Engineers (USACE), San the public in the preliminary design and environmental review Francisco Regional Water Quality Control Board, National process. Ms. Gaspar served as Project Manager for an IS C Marine Fisheries Service, California Department of Fish& that evaluated the complex issues surrounding the trestle's Wildlife(CDFW) Incidental Take Permit, and Bay Conservation historical significance. In addition, the IS evaluated the project's C and Development Commission. impact on special-status aquatic species, and the impacts of 'C construction vibration on the neighboring businesses. CEQA Compliance and Permitting ::Talmage Interchange 'C Improvements I City of Ukiah,CA :: GHD prepared a Project Planner Del Norte County Regional Airport detailed traffic impact study, biological assessment, hazardous Obstruction Removal Project I Border Coast Regional materials assessment, and a noise study for the project in Airport Authority I Crescent City, CA :: Ms. Gaspar assisted C support of a CEQA EIR, with the air quality analysis for the CEQA[S/MND and NEPA _ Environmental Assessment(EA). Significant issues associated CEQA Compliance and Permitting : Redwood Business with this project included potential impacts to ESHA, sensitive Park Transportation Improvements I City of Ukiah, CA :: natural communities, rare plants, birds, and appropriate The project involves the design of improvements to an existing mitigation for the removal of special-status species, all within C roadway system in a developing business park and retail area. the Coastal Zone. Project Manager:: Initial Study/Mitigated Negative Project Planner.. Jennings Avenue Pedestrian Rail Declaration (IS/MND)for Three Bike Trails I Town of Crossing EIR I City of Santa Rosa, CA :: Ms. Gaspar Windsor,CA :: While serving as Management Analyst with the evaluated construction and operation of a new at-grade C Town of Windsor, Ms. Gaspar prepared an IS/MND for three pedestrian and bicycle rail crossing in Santa Rosa, and the bike trails.The project drew a lot of public concern as one of possible closure of an at-grade rail crossing at one of three C the trails abutted residential backyards. In addition, a portion locations downtown, She was in charge of writing the Ar C of the trails meandered along a creek which resulted in early Quality and Greenhouse Gas sections. t- W 281 C Proposal N co Richard Maddock, PLS Survey Lead r � Education. Survey and Land Use Courses. Certifications/Licenses. Solano Community College, 1987 •Professional Land Surveyor: CA Land Surve- Payran Street to Southpoint Boulevard Sonoma, CA :: Mr. Maddock led land surveying services and Multi-Use Pathway I Sonoma Marin Area Rail Transit preparation of a title exceptions map, access and utility map, (SMART) I Petaluma,CA :: Mr. Maddock provided surveying and legal description and plat map as part of the County's Real services (topographical survey, utility coordination)for a 1.2- Estate Due Diligence Package to the State for funding for the mile segment of pathway from Payran Street to Southpoint proposed BHHU project in Santa Rosa. The scope included a Boulevard in Petaluma, California, which will provide an site topographic survey and preparation of a site topographic important pedestrian connection between East and West and boundary map. Additionally, Mr, Maddock led development Petaluma and be part of SMART's larger pathway system of a legal description and plat map associated with the connecting its stations to the surrounding communities. construction of a new two-story connector corridor between the Main Adult Detention Facility(MADF)and the BHHU. A Land Surveyor:: Talmage Interchange Improvements portion of the corridor will be located immediately adjacent to City of Ukiah, CA ::The project involves the design of the MADF and then cross a driveway to connect to the BHHU, geometric modifications to the existing Caltrans-owned freeway The land on which the connector corridor will be constructed interchange in Ukiah. Mr. Maddock also assisted in sampling requires an easement for legal purposes, and report development for hazardous materials. Land Surveyor:: School Surveys I Cotati Rohnert Park Land Surveyor:: Perkins Street and Orchard Avenue Unified School District I Cotati, CA :: This is an ongoing Intersection Improvements I City of Ukiah I Ukiah, CA project for the Cotati Rohnert Park Unified School District. GHD :: Mr. maddock conducted surveying for the design of traffic has completed topographic mapping and boundary surveying signal modifications and geometric improvements at this heavily and construction staking for six(6)schools in their district. utilized intersection in Ukiah, CA. These projects also required checking all ADA ramps and paths for compliance. Land Surveyor:: Devlin Road (Segment H)and Vine Trail Extension I City of American Canyon, CA :: Mr. Maddock Land Surveyor:: Petaluma Complete Streets Project conducted boundary and topographic mapping for the Devlin (STPL 5022(055) 1 City of Petaluma, CA ::This is a federally Road extension to Green Island Road. He also prepared legal funded project, which limits include approximately 4,500 linear descriptions and plats for road right-of-way. feet of Lakeville Street and East D Street, two heavily traveled arterials within the City. The project will rehabilitate the existing Land Surveyor:: OBAG Project: 5039(023)Safe Routes pavement section, reconstructed pedestrian curb ramps for to School, Phase 2 1 City of Cloverdale, CA :: This is a ADA compliance, provide high visibility cross walks and/or federally funded project which involves a pedestrian pathway rectangular rapid flashing beacons at pedestrian crossings, and and sidewalk gap closures,ADA curb ramps, and restriping incorporate Class II bike lines or shared lanes throughout the for Class II bike lanes (with green markings). Mr. Maddock project limits. prepared legal plats and descriptions for new sidewalk easements for the project, coordinating with the City's right-of- Land Surveyor:: Napa Road Rehabilitation Project way agent for acquisition of real property rights and assistance (STPL-5114(017) I City of Sonoma, CA ::This is a with the right of way certification for the project. In addition, federally funded project encompassing approximately 2,700 GHD prepared the NEPA technical studies for the project for linear feet of Napa Road, an arterial roadway within the City. the project NEPA document and prepared the request for The project will rehabilitate the existing pavement section, authorization and PS&E submittal for construction spending reconstruct pedestrian curb ramps for ADA compliance, and authorization. reconfigure the roadway for Class II bike lanes or shared lanes throughout the project limits, GHD provided full federal aid Land Surveyor:: Mare Island Force Main I Vallejo services, including Caltrans Local Assistance coordination, Sanitation and Flood Control District I Vallejo,CA :: Mr field review, PES, NEPA technical studies, utility work, right-of- Maddock led boundary research, and office and field work for way certification, and preparation of federal authorization for a project which included topographic mapping along a 1-mile- construction. long corridor for design and installation of a sanitary sewer force main and water line. Boundary determination involved the Land Surveyor:: Napa River Park I City of Napa, CA:: Mr research and recovery of boundary monuments for all parcels maddock provided survey services for this project using Lieca involved. Mr. Maddock prepared legal descriptions and plats for GPS and Lieca 1203 Total Station to map the upland and river easement. bottom for design and pre-dredge earthwork calculations. He produced an all-encompassing map of the uplands and Land Surveyor:: Behavioural Health Housing Unit(BHHU) waterways, including utilities and structures along top of bank Survey and Connector Corridor Survey I County of for slope analysis. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)129 C John Wunschel, PLS C Survey Support C C Education.Global Positioning Systems- Certifications/Licenses. C Sacramento City College; Civil &Surveying •Professional Land Surveyor: CA C Technology: Emphasis in Land Surveying- Santa Rosa Junior College C C Surveyor EI Dorado Trail Project,Segments 1 and 21 EI Retrofit Topographic Survey(7 miles). C Dorado County Transportation Commission I Placerville, CA :: Mr. Wunschel prepared base mapping and field slope Surveyor:: Barrier Rail Replacement at Three(3) Bridges staking for this project. I San Joaquin County,CA :: Mr.Wunschel prepared base C mapping, topographic surveys, and plans for these three bridge Surveyor:: Rocklin Road at Meyers and Grove Street replacements. C Design and Construction Staking I City of Rocklin,CA :: C Mr. Wunschel performed as-built surveys, construction staking, Surveyor Cassel-Fall River Road Bridge I Shasta field topographic survey, research of road records, Caltrans County, CA :: Mr. Wunsche' performed right-of-way oversight, topographic mapping preparation, right-of-way engineering, as well as a topographic and hydro survey. surveys/control, monumentation, and record of survey. Surveyor: Trinity Knolls Water System Improvements Surveyor:: SR 29/Airport Boulevard Roadway Trinity Center Mutual Water, CA :: Mr. Wunschel prepared Improvement Designs I City of Napa,CA :: Mr. Wunschel a topographic survey map, performed control surveys to prepared base mapping for th s project. establish a single unified horizontal and vertical datum, and established control points. Surveyor:: Central Business District Pedestrian Improvements I City of Anderson, CA :: Mr. Wunschel Surveyor : 3755 Atherton Road FEMA Elevation prepared base mapping for this project. Certificate I City of Rocklin, CA :: Mr. Wunschel performed the field survey and FEMA elevation certification for this protect. Surveyor:: East Joiner Parkway and Twelve Bridges Drive Pavement Rehabilitation Project I City of Lincoln,CA Surveyor:: On Call Surveying Services I PACE Mf. Wunschel assisted with set-up, the scoping memorandum, Engineering I City of Rocklin, CA :: Mr. Wunschel has and pavement investigations and design. performed topographic surveying and mapping, boundary determination, and precise measurements for dam Surveyor:: East Ninth Street Public Infrastructure improvements. Replacement Plan I City of Lincoln, CA :: Mr. Wunschel performed field survey, project control survey,topographic map, Surveyor:: On-Call Development Plan Check Services boundary resolution, right-of-way survey, and utility mapp rig for I City of Rocklin, CA :: Mr. Wunschel performed the map project design. check review for final subdivision/parcel maps. Surveyor:: Twin Cities Road Widening PS&E and Surveyor:: On-Call Surveying Services I County of Trinity, Construction Support I City of Rocklin, CA:: Mr.Wunschel CA :: Mr.Wunschel has performed topographic surveying and is preparing the supplemental right-of-way descriptions and mapping, right-of-way engineering, construction staking, and plats, right-of-way record map, set monuments, record of boundary resolution, as well as having prepared Record of survey, and construction survey control for this project. Surveys. Project Surveyor:: Healdsburg Avenue Bridge over the Party Chief:: Lance Gulch Road Right-of-Way Russian River Design and Construction Services I City of Engineering and Interim County Surveyor I County of Healdsburg, CA:: Mr.Wunschel performed the duties of Party Trinity, CA :: Mr. Wunschel performed the duties of Party Chief Chef and office surveyor for this project. and office surveyor.The project involved boundary surveying, preparation of legal descriptions and plats, monumentation, C Surveyor:: Sierra College Boulevard Widening I City of and fling a Record of Survey. GHD provided construction Rocklin, CA :: Mr. Wunschel prepared the base mapping, staking services for the County and completed Phases 1 and monumentation surveys, and record of survey for this project. 2. C Project Surveyor:: On-Call Land Surveying Services I City Surveyor:: Sacramento Drive Bridge Replacement C of Sacramento, CA :: Mr. Wunschel prepared project control, at Olney Creek I City of Redding, CA :: Mr. Wunschel construction staking, and topographic surveys for all projects performed the topographic/boundary surveys, data collection, � under this on-call contract,which was awarded in June and utility coordination for the project. L 2012. Completed projects have included East Sacramento Water Main Replacement Phase 2 Construction Staking (approximately 8 square miles), Curtis Park Water Meter Retrofit C Topographic Survey(14 miles), and Land Park Water Meter W 301 C W Proposal NJ- co Chris Trumbull, PE, GE, DAE Geotechnical Engineer Education. M.S. Civil Engineering (Geotechnical Certifications/Licenses. emphasis), San Jose State University, 1995; •Professional Geotechnical Engineer: CA, OR B.S. Civil Engineering, San Jose State University, •Professional Civil Engineer: CA, NV, HI 1989 Sr. Geotechnical Engineer:: Payran Street to Southpoint asbestos. Boulevard Multi-Use Pathway I Sonoma-Marin Area Rail Transit(SMART) I Petaluma,CA :: Mr.Trumbull provided Sr. Geotechnical Engineer:: Vasona Lake Park Bridges geotechnical investigation services for a 1.2-mile segment Santa Clara County Parks and Recreation Department of pathway from Payran Street to Southpoint Boulevard in Los Gatos, CA :: Mr.Trumbull was responsible for conducting Petaluma, California, which will provide an important pedestrian a geologic and geotechnical investigation for a 55-foot vehicular connection between East and West Petaluma and be part of bridge and a 160-foot pedestrian bridge within the Vasona SMART's larger pathway system connecting its stations to the Lake County Park.The vehicular bridge replaced an existing surrounding communities. bridge that was located over three existing pipe culverts.A 24-inch-thick, cast-in-place, post-tensioned concrete deck Sr. Geotechnical Engineer:: Pedestrian Pathway I SMART was planned. In addition, provisions for the Billy Jones Railroad I Rohnert Park, CA :: Mr. Trumbull provided geotechnical may be incorporated on the western side of the vehicular investigation for two miles of pedestrian pathway adjacent to bridge.The pedestrian bridge span was approximately 160 feet an active SMART rail line. Project elements included a 10-foot- between abutments.This steel arch bridge was designed to wide HMA-paved pathway, two pedestrian bridges, and several clear-span Vasona Lake without intermediate supports. retaining walls, Exploration involved 19 borings, from 10 to 40 feet deep, and several grab samples. Geotechnical challenges Sr. Geotechnical Engineer:: Uvas Creek Pedestrian Bridge encompassed highly expansive soil and potentially liquefiable I Kaufman and Broad I Gilroy, CA:: Mr.Trumbull was soils at one bridge site, responsible for performing a geotechnical investigation for this steel span pedestrian bridge over Uvas Creek. He provided Sr. Geotechnical Engineer:: Bay Trail—Doolittle Drive geotechnical design and construction criteria for drilled pier South Segment I East Bay Regional Parks District foundations and asphalt concrete pavements, (EBRP) I Oakland, CA :: Mr.Trumbull led the geotechnical team for the design of approximately 3,500 linear feet of Sr. Geotechnical Engineer:: Historic Roseville Old Town bay trail.Approximately 2,500 linear feet will be a raised Streetscape Improvements I City of Roseville, CA :: structural viaduct along the San Leandro Bay shoreline.The Mr.Trumbull was responsible for conducting a geotechnical remaining 1,000 linear feet will consist of the restoration/ investigation for modification of streets and surrounding upgrade of existing trail including a new trail crossing through environment in Historic Roseville. Work included geotechnical the existing Martin Luther King Shoreline boat ramp parking design and construction criteria for new asphalt pavements, lot, Improvements also include the replacement of the existing asphalt pavement overlays, retaining walls, a railway viewing boat ramp. Geotechnical challenges involved settlement of Bay platform, flatwork, and underground utilities. Mud, historical fill, and deep foundations.The geotechnical investigation entailed over-water and land borings; laboratory Sr. Geotechnical Engineer:: Water Supply Wells I City of testing; settlement, stability, foundation, and pavement Ukiah,CA :: Mr.Trumbull was responsible for performing an analyses; and report preparation, investigation of multiple potential municipal water well sites. Work included subsurface exploration, logging of soil and rock, Sr. Geotechnical Engineer:: Twin Bridges Park I City of and electronic logging, He evaluated subsurface conditions, Hayward, CA :: Mr. Trumbull was responsible for performing electronic logs, and pump test data to determine water a geotechnical investigation for this city park, which included quality, flow and drawdown potential for multiple sites. He also trails, hardcourts, picnic areas, play structures, and grass fields. consulted on well pump and turbine design, as well as screen He also provided earthwork and pavement recommendations. size, screen intervals, gravel pack, and casing design. Mr. Trumbull provided oversight of well installation and pump testing Sr. Geotechnical Engineer:: Potrero to Hunters Point of the production well; collected water samples for water quality 11 5k Underground Cable I PG&E I San Francisco, CA :: testing; and compared results with State of California and U,S. Mr.Trumbull was responsible for performing the geotechnical EPA Drinking Water Standards. He also assisted in permitting investigation for a 2.5-mile underground 11 5k transmission the wells and test borings with Mendocino County and the line that crosses alluvial deposits, bedrock deposits, man- State of California Department of Health Services. made fill, soft Bay Mud, and relatively shallow groundwater areas plus three trenchless crossings at railroad right-of-ways, Sr. Geotechnical Engineer:: Haul Road Overcrossing Work included subsurface exploration using rotary-wash drilling Bridge Widening I County of Mendocino,CA :: Mr. and direct push (Geoprobe)sampling; geotechnical testing; Trumbull led a geotechnical investigation for modification of an liquefaction and seismic analyses; recommendations for existing bridge and abutments. Work included geotechnical foundations, trench construction, and trenchless crossings; design and construction criteria for new asphalt pavements, and discussions of slope stability and naturally occurring retaining walls, and foundations. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)1 31 . I Steve Grupico, PE, QSD/QSP, LEED AP Civil Design Support Education. B.S. Civil Engineering, California Certifications/Licenses. State University, Chico, 2004 •Professional Civil Engineer: CA •Qualified SWPPP Developer/Practitioner y, •LEED Accredited Professional •Construction Documents Technologist(CDT) Project Engineer:: Pacific Northwestern Rail Trail Phase Santa Clara County Parks, CA ::This project involved the 11 City of Ukiah, CA :: Mr. Grupico prepared the project preparation of plans, specifications, and cost estimate for an SWPPP, including development of appropriate temporary on-site parking lot, restroom facilities, septic design, stormwater construction BMPs and registration of the SWPPP with the conveyance and retention systems, and erosion control State,for a Class I trail along one mile of the North Coast designs to access an existing Santa Clara Park trail system. Railroad Authority(NCRA) Railroad Corridor between Gobbi Offsite improvements included an access driveway, roadway Street and Clara Avenue in Ukiah,The trail provides pedestrians widening, and acceleration and deceleration lanes, In addition, and cyclists with safe access to amenities such as parks, a a PG&E application for new service was acquired to power the museum, and a hospital.This was the first rail-with-trail project restroom and the entry gate. to be designed and constructed in NCRA right-of-way(ROW) 1C in Mendocino County. Notably, Mr Grupico served under Pat Project Engineer Talmage Interchange Improvements Tortora and Bill Silva in a similar capacity to his assigned role in I City of Ukiah, CA ::The design consists of roadway Phase 2. geometrics, pavements, ADA ramps, signing and striping, and related improvements, consistent with Caltrans and City of Project Manager Thompson Creek Trail—Tully Road Ukiah Standards. The project is a fully funded by the City of to Quimby Road I City of San Jose, CA :: (Identified as Ukiah, Reach 1 trail segment in the Thompson Creek Master Plan.) Mr. Grupico managed the team for this 3,400-linear-feet trail Civil Engineer: 5-Way Roundabout and Downtown adjacent to Thompson Creek and the Santa Clara Valley Water Gateway Improvements I City of Healdsburg, CA .:This District(SCVWD) maintenance road. Elements of the project project consisted of roundabout and downtown street corridor, included the design of a 16-foot-wide trail, retaining walls, underground utility, Foss Creek box culvert, and landscape formal trailheads, utilities, erosion and sediment control, signing design. Mr. Grupico worked closely with the public, an urban and striping, associated improvements, and coordination with planner, and the landscape architect to keep improvements an adjacent Santa Clara Valley Transportation Authority project, in line with existing City and environmental contexts, His responsibilities included the preparation of demolition, grading, Project Manager:: Thompson Creek Trail—Quimby Road roundabout, site and plaza improvements,ADA, water, storm, to Aborn Court I City of San Jose, CA :: (Identified as recycled water, sewer, structural layout, railroad layout, lighting, Reach 2 trail segment in the Thompson Creek Master Plan.) and LID designs at an estimated construction cost of$13 Mr. Grupico is the Project Manager for this 4,400-linear-feet million. trail segment atop an existing levee.The project included demolition, grading, erosion and sediment control, signage and Project Manager :: Motorcycle Park Quarter Midget striping, and landscape design. Parking Expansion&Shop Building I Santa Clara County Parks I Santa Clara, CA :: Mr, Grupico managed the design Project Manager:: Guadalupe River Trail/Coleman Road of an overflow parking lot and a new shop maintenance Undercrossing I City of San Jose,CA::The 600-linear- building. Key project elements included grading, LID design, feet trail connected two City of San Jose trail systems at the utility design, planting and landscape, erosion and sediment intersection of Almaden Expressway and Coleman Road. The control, PG&E application to relocate an existing power pole, project included coordination between SCVWD, Regional and coordination with the pre-engineered builder. Water Quality Control Board, CDF ,', and the U.S.Army Corps of Engneers. Project Engineer Stony Point Road Widening (Phase 2) City of Santa Rosa, CA .:The project consists of roadway, Civil Engineer Eastside Trunk Sewer 3, Snyder Lane large-diameter recycled water main, drainage, water quality Widening I City of Rohnert Park,CA :: Mr. Grupico served improvements consistent with the local SUSMP, box culvert as Project Civil Engineer for the widening a 0.92-mile segment extension, Rule 20A utility undergrounding, landscaping„ of Snyder Lane, from Parkway Drive to East Cotati Avenue. and electrical improvements. The project is a fully funded The project consists of roadway, sewer trunk main, water main, redevelopment project, whose goal is to help revive the { drainage,water quality improvements consistent with the local southwest entry into the City while creating local jobs and Standard Urban Stormwater Mitigation Plan (SUSMP), box stimulating the economy. +4 culvert extension, Rule 20A utility undergrounding, landscaping, and electrical improvements. Mr. Grupico assisted mr.Tortora Project Engineer Clover Creek and Middle Creek Bridges in approving LID design with the North Coast Regional Water I Lake County Public Works I Lakeport,CA ::This federally Quality Control Board. funded HBP project required coordination with multiple regulatory agencies and funding and project approval through Project Manager Rancho San Vicente Staging Area I Caltrans. W 32 1( Cn Proposal CD co Alts resumes Mary Stewart, PLA Planning and Landscape Design Lead `- Education. Certificate, NCI Charrette Certifications/Licenses. Management and Facilitation, 2010; Certificate, •Professional Landscape Architect: OR Landscape Architecture, UC Berkeley Extension, 2003; B.S. Intl Studies, University of OR, 1991 Senior Designer:: Pacific Northwestern Rail Trail Phase agreements, and design of the preferred alternative. 11 City of Ukiah, CA :: Ms. Stewart served as Senior Designer on the construction documents prepared for the now Senior Designer:: CVLink I Coachella Valley, CA :: Ms. completed Phase I from Clara Avenue to E Gobbi Street. Stewart served as Senior Designer for the master plan phase of the 80+ mile-long CV Link multimodal park/pathway project. Senior Design Associate :: Pacific Northwestern Rail Trail Once complete, the CV Link will connect nine cities within Feasibility Study I City of Ukiah, CA :: Ms. Stewart served California's Riverside County region.The team is preparing a as Senior Design Associate and supported Ukiah in their effort parkway master plan, a Low Speed Electric Vehicles(LSEV) to work with the State by preparing preliminary design and cost Plan, and construction documents for segments identified for estimates for the approximately 1,5-mile rail-with-trail facility. In early action, including design of signature site elements, access addition to identifying appropriate trail design solutions, roadway points, gateways, wayfinding, and signage elements, crossing treatments, and other best practices for the rail-with- trail, Alta assisted the Ukiah Planning Department to develop Senior Designer:: Ninth Street Bicycle Boulevard conceptual design plans and schematic sketches for some of Extension - Phase I and Phase II 1 City of Berkeley, CA the wider sections of the historic railroad right-of-way. :: Alta was contracted by the City of Berkeley to design and prepare construction documents for a multi-use pathway Designer:: Arcata Rail-with-Trail I City of Arcata, CA :: that connects the 9th Street Bicycle Boulevard in Berkeley The Arcata Rail-with-Trail is a unique opportunity to develop a to the Emeryville Greenway at the south city limit. The trail that shares right-of-way with a historic rail line in Humboldt project required designing within a constrained right-of-way County. Significant challenges to the project included a number while providing stormwater treatment and native plantings, of water and wetland crossings that will be necessary to design lighting, site furnishings, and wayfinding. In addition to the and permit and providing designs to allow users to cross multi-use pathway, the project includes safe connections roads and the railroad tracks in a safe manner. Ms. Stewart led from surrounding neighborhoods. Ms. Stewart developed design development of the L Street Woonerf, Gannon Slough the design, and managed the development of construction Overlook, Wastewater Treatment Plant Trailhead, and Bracut documents for Phase II, which was completed in 2011. She is Trailhead, as well as in-terpretive subjects and elements. Senior Adviser on Phase II, which is in design and expected to bid in 2018. Public Outreach Coordinator and Project Manager:: Humboldt Bay Trail I County of Humboldt; City of Senior Designer:: Mojave Riverwalk I City of Victorville, Arcata, CA ::Alta is teamed with GHD to determine the final CA :: The 9-mile trail will connect downtown Victorville on alignment of the Humboldt Bay Trail South.The project is a Historic Route 66 to Victor Valley Community College and proposed Class I bike path along the North Coast Railroad the future trails in Hesperia to the south.The project includes Authority(NCRA)and Caltrans Highway 101 corridor between alignments through rare high desert riparian areas, and historic Bracut and Eureka, Ms. Stewart serves as the project Route 66 sites. In addition to the shared-use trail, the design manager leading Public Outreach and Route Determination, included a gateway feature, amphitheater with shade structure, also providing QAQC of Preliminary Design and developing wayfinding and interpretive signage, native plantings, lighting, construction documents for Wayfinding and Site Amenities. and site furnishings. Ms. Stewart managed the development Once complete, the project will result in a continuous 13-mile- of construction documents for Phase I and is involved in early long non-motorized trail from Sunset Avenue in Arcata to the planning for phase II. southern terminus of the Hikshari'Trail in Eureka, and become a component of the California Coastal Trail. Senior Designer:: Santa Clara River Trail Plan I City of Oxnard, CA :: For this four-mile bicycle and pedestrian trail Project Manager:: Midtown East-West Connector I City along the southern bank of the Santa Clara River between of Palo Alto, CA :: Ms. Stewart is the Project Manager for the Victoria Avenue and Central Avenue, Ms. Stewart is leading Midtown Connector, a feasibility study with a robust community the study, which includes a thorough existing setting and engagement plan.The Midtown Connector project involves the conditions review, an analysis of gaps and geographic identification and study of up to five active transportation routes, impediments, public outreach, standards and safety review, an preparation of more precise plans and environmental review implementation program, and a financial element. for the preferred alternative, securing permits and access Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12) 133 C Michael Rose, PLA C Planning and Landscape Design Support C C Education. Master of Urban and Regional Certifications/Licenses. C Planning, Portland State University, 2004; B.L.A. •Professional Landscape Architect; OR C University of Oregon, 1996 C C Planning Lead :. Pacific Northwestern Rail Trail Phase 1 I California Coastal Trail (CCT) routes should be located within C City of Ukiah,CA the harbor district property.The promenade and CCT routes C are distinguished with wayfinding elements that are unique to Project Manager :: Pacific Northwestern Rail Trail each route, while complementary to the overall harbor design. C Feasibility Study I City of Ukiah,CA :: Alta prepared a conceptual design for the Northwestern Pacific Railroad corridor Project Manager:: Fernandez Ranch Public Access Plan immediately adjacent to Downtown Ukiah. Mr. Rose served as I Muir Heritage Land Trust I Contra Costa County, CA C Project Manager and supported Ukiah in their effort to work with :: Fernandez Ranch is a parcel of land owned by the Muir the State by preparing preliminary design and cost estimates Heritage Land Trust that is being developed into a park with C for the approximately 1.5-mile rail-with-trail facility. In addition to up to 10 miles of hiking, biking, and equestrian trails. Parts of identifying appropriate trail design solutions, roadway crossing the site have breathtaking views overlooking the Northern San C treatments, and other best practices for the rail-with-trail,Alta Francisco Bay Mr, Rose worked closely with the trail steward C assisted the Ukiah Planning Department to develop conceptual from the Bay Area Ridge Trail to lay out and map the first phase design pans and schematic sketches for some of the wider of proposed trails.Alignments were flagged in the field and C sections of the historic railroad right-of-way. recorded with a handheld GPS to be mapped and stationed for cost estimates. Mr. Rose managed the project and oversaw Project Manager;: Humboldt County California Coastal the production of the final drawings, specifications, and cost Trail I Redwood Community Action Agency(RCAA), estimates. CA ::Alta provided the RCAA with site analysis, route evaluation, planning, design, prioritization, implementation Project Manager:: CVLink I Coachella Valley,CA ;: As recommendations, and final document production for the Project Manager, Mr, Rose is overseeing a team of nine firms California Coastal Conservancy's(CCC) Humboldt Coastal Trail for the development of this multi-use pathway through the Implementation Strategy. Alta worked closely with RCAA, local Coachella Valley. CVLink will connect the nine mid-valley cities team members, project partners, and the CCC to coordinate in Phase I and eventually add the remaining cities in a future a detailed review of institutional obstacles and project phase. Alta authored the master plan for the CVLink and is opportunities to move the Humboldt portion of the California now leading design and engineering.The first segment broke Coastal Trail Into the first phase of implementation.Alta further ground in late 2016, with additional segments to follow until contributed to public involvement, policy review, GIS-based completion in late 2018. alignment analysis,trail demand modeling, and site-specific project implementation strategy recommendations. Public Outreach Manager:: Highway 101 Improvements I Smith River Rancheria,CA ::The Highway 101 corridor Planner::Arcata Rail-with-Trail I City of Arcata,CA :: through the Smith River Rancheria and the community of Smith C Serving the City of Arcata, Mr. Rose worked with the local rail River has a high crash rate. In an effort to improve the safety of operator and owner to develop a trail design and management this corridor, Alta is working with the community to recommend C plan that will allow the trail and railroad to co-exist.The trail safety improvements along the highway. Mr. Rose visited the C begins in the City of Arcata and ends along the Humboldt Bay site and met with members of the community to learn about the south of the city, Significant challenges to the project included a history and culture to help develop solutions that fit the context number of water and wetland crossings that will be necessary and the community, Recommendations included highway to design and permit and providing designs to allow users to design changes, new landscaping and lighting, and new cross roads and the railroad tracks in a safe manner community gateway signs. Project Manager :: Crescent City Harbor Waterfront Project Manager::Amargosa Creek Pathway I City of Design I Crescent City Harbor District,CA ::Alta Lancaster,CA :-. Mr. Rose served as the Project Manager, collaborated as part of a project team for the Crescent City preparing design and construction documents for this 1.5-mile Harbor District to redesign the harbor to be a welcoming multi-use trail and 20-car trailhead. Plants and construction place for visitors, Mr. Rose served as Project Manager, and materials were selected to harmonize with the surrounding led the wayfinding and interpretive elements from conceptual Mojave Desert environment. Improvements included site design to full construction documentation. Crescent City has furnishings, a restroom building, signage, drip irrigation a working harbor with many opportunities for visitors to learn system, paving, grading and drainage plans, and a parallel about fishing and the history and culture of the region;Alta decomposed granite trail. designed a wayfinding and interpretive sign system that will dearly direct visitors to many attractions within the harbor. In addition, Alta completed an alignment study and conceptual designs to determine where the waterfront pror enade and W 34 i C -4 Proposal Co co - Brian Burchfield, PLA CAD Design a Education. B.L.A. California Polytechnic Certifications/Licenses. University, San Luis Obispo, 2008 •Professional Landscape Architect: CA CAD Designer Pacific Northwestern Rail Trail Phase 1 trail will extend from the Town of Calistoga to the City of City of Ukiah, CA Vallejo, a distance of nearly 50 miles. The feasibility study included analysis of three alternative alignments, one of which Project Manager:, Bay Trail Improvements I East Bay evaluated a rail-with-trail option.The feasibility addressed a Regional Parks District(EBRP), CA ::The project improved suite of issues including agricultural and resource management safety and function for bicyclists while staying consistent with considerations, floodway and riparian zone management, on- the rustic aesthetic and permeable pavement requirements of street accommodation of pedestrians and bicyclists through the Don Edwards National Wildlife Refuge through which the constrained segments, and accommodation of multi-use trail passes. Mr. Booth managed the consultant team, and pathways in an active railroad right of way. Mr. Burchfield provided bid/construction administration support. prepared concept level alignment, plan-view, and cross-section graphics for the feasibility study. Project Manager:: Matadero Creek Trail Feasibility Study I City of Palo Alto, CA :: Mr. Booth provided design support, Project Manager::Trails Projects I Town of Los Altos feasibility planning, public outreach, and design services for Hills, CA :: Alta was contracted by the Town of Los Altos Hills developing a creek trail within the Midtown neighborhood. to complete design of several small trail projects.The various Up to five on-creek and off-creek(on-street)corridors were trail projects presented a number of design and environmental assessed for suitability/feasibility using a multi-criteria and GIS- issues, including: road widening, creek bank protection, based analysis. Additional trail analysis included compatibility obtaining permits, stairway and retaining wall design, and and access to future potential over/undercrossings of the drainage modification. Alta and its team of sub-consultants Caltrain and Highway 101 corridors, created trails, bridges, and stairways with a rural design aesthetic to provide safe pedestrian passage along a steeply Design Lead :: East Palo Alto Highway 101 Pedestrian/ sloped easement. Bicycle Overcrossing i City of East Palo Alto, CA :: Alta is currently leading a feasibility study of a Class I pedestrian/ Permitting and Construction Assistance :: Glen Cove bicycle overcrossing structure. Mr. Booth led the design of Waterfront Park Vegetative Management Plan i Vallejo, the landscaping and irrigation construction documents, and CA :: Alta prepared the construction documents, obtained coordinated with the City and Caltrans on the project, the permits, and created the Vegetative Management Plan for Glen Cove Waterfront Park in Vallejo, California, Tasks Project Manager:: Bay Trail Doolittle Drive South Segment included preliminary site plans, construction document I EBRP, CA ::Alta led the feasibility study, preliminary design, preparation, permitting support and consultation, and and construction document support;Alta also had a role in agreements assistance. Mr. Burchfield's various roles on the completing the environmental permitting applications, project included assisting with production of the construction documents and completing permit applications. Project Manager:: Suisan Valley Bicycle and Pedestrian Improvements Project i Solano County, CA::Alta led Senior Designer:: Tiburon Bay Trail Gap Closure Study the preliminary design and complete PS&E for the Mankas I Town of Tiburon, CA :: Mr. Burchfield served as Senior Corner staging area in Solano County, CA. The purpose of Designer for the Tiburon Bay Trail Gap Closure Study. This the project was to enhance and encourage local bicycle and study represents an important opportunity for the Town of pedestrian visitation to Suisun Valley's open-space recreational Tiburon, in coordination with the Bay Trail, County of Marin, opportunities, agricultural businesses, and popular agri-tourist and Caltrans, to prepare a plan for closing a key gap in destinations by safely accommodating all users. In addition to the San Francisco Bay Trail System, as well as the town's the safety improvements, Alta designed a series of architectural and Marin County's local and regional bike and pedestrian features and signage to unify the intersection under a rural circulation systems.This trail feasibility study determined the design aesthetic. preferred alignment and conceptual innovative and engineering design, and identified potential environmental issues along the Planner:: Napa Valley Vine Trail Feasibility Study i Napa proposed one-mile segment of the Bay Trail, County Transportation and Planning Agency, CA ::The Napa Valley Vine Trail concept emerged in response to the Permitting and Construction Assistance :: Guadalupe Napa Valley's commitment to providing transportation options, River Trail Undercrossing I City of San Jose, CA :: tourism opportunities, and a strong desire to enhance the The Guadalupe River Trail is currently developed as two quality of life for residents throughout the Valley. Alta completed disconnected trail systems. Once fully developed, the trail will a feasibility analysis and conceptual design master plan for extend 20 miles and link the San Francisco Bay to South San the Napa County Transportation and Planning Agency that is a Jose.The improvement will add 600 feet to the existing trail. critical step in moving this vision toward reality. The completed The width of the trail improvements vary from 8 feet to 12 feet. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)135 C C C C C C C C C This page intentionally left blank. C c c c c c c c c c C c c c c C c c c c c c c c c c c c r w 361( (0 Proposal O 4. Example work product As requested in the City of Ukiah's RFP No. 17-12, we are providing example work products that include evaluations with illustrations of a rail-with-trail project or similar improvement project.We are providing these work samples on a flash drive, which is included in our proposal submittal. The flash drive contains the following: 1. Arcata Rail-with-Trail Feasibility Study: This is the feasibility study that GHD and Alta prepared for the City of Arcata. This document contains all mandatory documents required by the NCRA's Rail-with-Trail Guidelines, including a feasibility analysis of the project alignment, a management plan, a safety and operations plan, a phasing plan, and design guidelines.This document was submitted to the NCRA by the City of Arcata. 2. Arcata Rail-with-Trail 100% Selected Alignment Submittal Plans: These are the final design engineering construction plans for the selected alignment submitted to the City of Arcata. 3. Pacific Rail Trail - Phase 1 Perkins Street Crossing 4. SMART Alternative Alignment Graphic: SMART hired GHD's team to prepare PS&E for a 1-mile long, design-bid-build pathway project from central Petaluma to northern Petaluma, in Sonoma County, CA, along the active SMART rail corridor. The project included the design of a 10' AC pathway,fencing, gates, plantings, undercrossing of Highway 101, and a pedestrian bridge crossing over the Petaluma River. During the preliminary design phase, the GHD team developed an alternative alignment and bridge location within the SMART right-of-way. This alternative alignment shifted the alignment west, away from the active rail, allowing more space for construction clearance and most importantly, allowing for a potential second rail track in the future for the newly formed rail road district. This innovative alignment alternative proved to allow for a more constructible pathway and minimized impacts to the existing adjacent drainage ways. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)137 C C C C C C C C This page intentionally left blank. C C C t i l 381 C Proposal N 5. Cost proposal The following organizational chart shows the personnel we We are also welcoming the expertise of Alta Planning + have assembled for the City of Ukiah's Northwestern Pacific Design to our team, whose staff are indicated below with a Rail Trail Phase 2 project. Following the org chart are brief green bold color. Detailed project experience and applicable biographical descriptions of each team member's experience, certifications/education are shown on our resumes at the end as well as the work each team member will accomplish. of this section. Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)139 c C c C C C This page intentionally left blank. C t. CA) 6. References The following project references provide descriptions of work questions regarding GHD's and Alta's past performance. GHD and Alta Planning + Design have completed similar to We have made it clear where, in many cases, GHD and Alta the City of Ukiah's Northwestern Pacific Rail Trail Phase 2. have worked together, and therefore where certain reference We are also including contacts to whom Ukiah can direct contacts can be consdered for both firms' performance. Northwestern Pacific Rail Trail Phase 1 City of Ukiah, CA GHD served as Prime Engineer(with Alta Planning + sediment, a construction site non-visible pollutant sampling Design), providing a full suite of environmental, engineering, program, selection of appropriate best management and permitting services (as well as stormwater pollution practices(BMPs)for erosion and sediment control and for prevention plan [SWPPP] preparation), for a Class 1,ADA- construction site management, and a partial water pollution accessible, non-motorized trail along one(1) mile of the North control schedule. GHD provided Notice of Intent(NOI) Coast Railroad Authority(NCRA) Railroad Corridor between information suitable to initiate the waste discharge permit Gobbi Street and Clara Avenue in the City of Ukiah.This process using the State's Stormwater Multiple Application is the first Rail-with-Trail (RWT)project to be designed and and Report Tracking System(SMARTS). GHD also provided constructed in NCRA right-of-way in Mendocino County. assistance during the initial use of the SMARTS system. GHD's scope broadly involved: Construction began in 2013 with about 4,300 feet • Trail management and safety plan of new paved trail along the west side of the railroad • Public outreach tracks, encompassing three street crossings and several • Complete plans, specifications, and construction cost connections to other adjacent streets along the alignment. estimates Because of GHD's familiarity with the design and challenges during construction, the City felt that GHD was best suited to While most the right-of-way is owned by the NCRA,the perform construction management services, which included: Northwestern Pacific Railroad Company(NWPCO)serves • Pre-construction meeting as the contract operator.Together, the two entities share • Reviewing progress pay requests and certified payroll responsibility for the safety, operation, and maintenance of reviews the railroad segment. Since the NCRA, NWPCO, and the • Regular construction meetings to review progress City of Ukiah have a vested interest in this project, it became • Tracking and reviewing submittals and show drawings critical for GHD and Alta to understand the needs of each • Managing RFIs and CCOs stakeholder. • On-site daily observations/inspections and documentation Regarding the SWPPP, GHD prepared a site-specific • SWPPP Monitoring and reporting assessment to determine risk level,which is a function • Record drawings of the erosive potential of the soil and receiving water • Project closeout body risk during periods of soil exposure. Risk Level 2 will require sampling of stormwater for pH and sediment, and This non-motorized trail project garnered overwhelming significantly more effort than a Risk Level 1 site. Risk level community support; in addition to its inherent recreational 3 sites may require bioassesment studies of the receiving value, it provides pedestrians and cyclists with safe access to water body, and active stormwater treatment systems. GHD amenities such as parks, a museum, and a hospital. determined Phase 1 to be Risk Level 2. Contact: GHD prepared the SWPPP document as required for Ben Kageyama the calculated risk level, which featured site maps and City of Ukiah, Department of Public Works water pollution control drawings, a construction site visual 300 Seminary Avenue monitoring program, a sampling and analysis plan for non- Ukiah, CA 95482 visible pollutants, a sampling and analysis plan for pH and 707.463.6284 Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)141 Rail-with-Trail Corridor Plan Mendocino Council of Governments, Mendocino County, CA GHD and Alta Planning + Desigr_were selected to complete The RWT Corridor Plan identifies priority projects(Phase I a feasibility study, preliminary designs, and preliminary Candidate Projects)and provides jurisdictions along the rail environmental analyses for a trail network throughout the corridor(City of Ukiah, City of Willits, County of Mendocino, entire County of Mendocino along more than 100 miles of and Caltrans)with information to assist with implementation + an existing railroad corridor.The GHD team's scope involved of the RWT.The Phase I Candidate Projects have been forming and then coordinating with a multi-agency Technical developed to a conceptual level so that each jurisdictinoal Advisory Group, extensive data collection, GIS mapping, entity is able to further these projects to the environmental, C railroad data analysis, environmental scoping, public outreach design, right-of-way, and construction phases.The Plan C workshops in three communities, a comprehensive study may be also used by jurisdictions to position projects to report for the total alignment, on-site field investigations, and take advantage of various federal, State, regional, or local 35%design plans/estimates for priority segments. funding opportunities as they become available, or applied as a tool that local agencies for guidance in shepherding Although our team studied the entire corridor from the candidate RWT projects through the approval process of the Sonoma County line to the Humboldt County line,the team's NCRA, pursuant to the NCRA's adopted "Rails with Trails main focus encompassed the urban areas, from Willits to Guidelines." Hopland, where significant population pockets live and where use of the railroad corridor as an informal non-motorized Contact: transportation path is already underway.A high-quality Phil Dow rail-with-trail (RWT)system from Willits to Hopland could be Executive Director, Mendocino Council of Governments support as many as 1,000,000 trips per year(projections 367 North State Street, Suite 206 based on Alta's Trail Demand Model,which was calibrated Ukiah, CA 95482 with actual user counts from trails around the country). 707.463.1806 Alta's model considered trail length, adjacent and regional population, the scenic quality of the trail, and other factors. While 1,000,000 trips may seem high,this number translates to only about 200 trips per average daylight hour along the entire length of the completed corridor between Willits and Hopland. r Men v •• • • A 421( 01 Proposal co Payran Street to Southpoint Boulevard Multi-Use Pathway Sonoma-Marin Area Rail Transit (SMART), Petaluma, CA GHD is providing civil engineering design and construction Contact: support services for this 1.2-mile multi-use pathway Bill Gamlen segment within SMART's right-of-way,from Payran Street Chief Engineer, SMART to Southpoint Boulevard in Petaluma. This segment will 5401 Old Redwood Highway, Suite 200 provide an important pedestrian connection between East Petaluma, CA 94954 and West Petaluma, part of SMART's larger pathway system 707.794.3330 connecting its stations to the surrounding communities. Funded with a Caltrans Active Transportation Program (ATP) grant and administered through Caltrans District 4 Local Assistance, this project requires a topographical survey, geotechnical studies, utility coordination, design development and full PS&E, permitting coordination, and Local Agency Funding coordination.This project is currently in design, on schedule and within budget. Eureka Waterfront Rail-with-Trail Redwood Community Action Agency, Eureka, CA GHD and Alta Planning + Design together completed environmental teams and completed the following tasks: environmental compliance documents and engineering topographic survey; intersection and trail design; engineering design for a Class 1, ADA-accessible, non-motorized one- construction documents; cost estimates; natural features mile bicycle trail along Waterfront Drive in Eureka.The inventory; analysis of environmental impacts; re-alignment purpose of the project was to enhance non-motorized/ analyses; corridor Phase I environmental site assessment; pedestrian connectivity and to increase public access to CEQA Initial Study; NEPA EA; California Coastal Development and along Eureka's Waterfront adjacent to scenic Humboldt Permit; agency coordination; and GIS mapping. Bay. In addition to helping the community of Eureka realize the urban, commercial, and natural potential of this historic Contact: area, this trail ultimately serves as a vital link in the greater Emily Sinkhorn California Coastal Trail network. The project area was Redwood Community Action Agency primarily in the right-of-way of a City Street and in the right- 904 G Street of-way of NCRA rail lines while being entirely within the Eureka, CA 95501 California Coastal Zone. GHD and Alta led the design and 707.269.2061 Orick Levee Trail Redwood Community Action Agency, Orick, CA GHD and Alta Planning + Design together assisted with Study; and GIS mapping. engineering design and preparing environmental compliance documents for a non-motorized trail through the small Faced with an accelerated timeline to coordinate with unincorporated town of Orick in Northern California.As the overall County Trail concept, our team was able to part of the larger Humboldt County Coastal Trail concept, successfully complete all phases within roughly three months the goal of the Orick Levee Trail Project was to create of project initiation. a connected trail through the scenic town to enhance economic and recreational opportunities. The project area Contact: was primarily along the south levee of Redwood Creek, but Emily Sinkhorn encompasses two trailhead access points and the crossing Redwood Community Action Agency of US Route 101.The team's scope included: Schematic 904 G Street design of bridges and structural sections; cost estimates; Eureka, CA 95501 natural features inventory; wetland mapping; analysis of 707.269.2061 environmental impacts; re-alignment analyses; CEQA Initial Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)143 C Arcata Rail-with-Trail Connectivity Project C City of Arcata, CA C C The City of Arcata received grant funding from the California Preparing specifications and Engineer's estimate of C State Coastal Conservancy(CCC)to complete planning, construction costs. engineering design, and permitting for the Rail-with-Trail project. This was an important project to the City of Arcata At nearly six miles long, the project passed through many C and the North Coast as a whole, since it represented the first jurisdictions and right-of-ways, making it difficult to resolve C portion of the Humboldt Bay Trail, a multi-trail plan around the various interests of several stakeholders groups and Humboldt Bay that links the cities of Arcata and Eureka. GHD individuals. Accordingly, GHD's work with the environmental C and Alta Planning + Design conducted a wide range of plans and permits were extensive, requiring extensive activities that included: knowledge of native species and careful coordination with • Identifying opportunities and constraints and developing many regulatory agencies.The project has been praised by a decision matrix to assist the City with the Selection of a environmentalists who appreciate utilizing fallow infrastructure +[ preferred trail route; to promote non-motorized transportation, thereby reducing • Coordinating the steering team and stakeholder groups the carbon footprint of the community. Finally, rail advocates to solicit input on trail development; appreciate the project because it allows the railroad operator • Performing a topographic survey, boundary research, to retain the right-of-way, preserving the existing rail Cine for and right-of-way mapping; potential future use while generating public interest in the • Conducting a geotechnical investigation and region's historic railroad industry. recommendations for bridge footings,trail sections, and retaining wall foundations; Perhaps the biggest success story for the project is the • Developing a Corridor Management Plan with widespread stakeholder approval the project garnered.The accessibility,warning, and information signage; education project was been endorsed by several different groups of plan; emergency response plan;trespassing and crime various backgrounds, many with diverging interests, as it prevention, maintenance, and liability protection; knits together the communities of Arcata and Eureka, further • Civil and structural engineering to design 3.7 miles of unifying the diverse peoples of this unique region. multi-use trail consistent with USDOT MUTCD, Caltrans C Highway Design Manual,AASHTO Geometric Design Contact: Standards and CPUC guidelines(pedestrian bridges with Karen Diemer spans ranging from 60 to 180 feet with concrete pier City Manager, City of Arcata foundations, site work and grading for over 3.7 miles of 736 F Street trail, hydraulic analysis for drainage facilities, intersection Arcata, CA 95521 design, erosion and sediment control plan,fencing, 707.822.8184 signage, and striping); OU AV CA s 441( --A Pr000sal Co 2015 Safe Routes to Schools City of Fortuna, CA The City of Fortuna first identified needed transportation Improvements involved new sidewalks and accessible infrastructure improvements through a number of driveways, crosswalks, pedestrian speed tables, enhanced assessments and surveys: the June 2012 Walkability pedestrian crossings, speed hump, paved trails to connect Assessment, Safe Routes to School Parent Surveys, a public sidewalks to school, signage and pavement markings, School Zone Speed Survey, Safe Routes to School Student reconfigured signalized intersection and an extension of the Hand Tallies, and pedestrian counts. In 2013, as a part of left turn pock, and reducing Ross Hill Road from two lanes in Humboldt County's Safe Routes to School Prioritization each direction to one lane with a buffered bike lane. GHD led Project, the Humboldt County Association of Governments topographic and boundary surveys,traffic engineering, public (HCAOG) ranked Toddy Thomas Middle School and outreach, School District coordination and presentations, Ambrosini Elementary School as high priorities. right-of-way coordination, and Caltrans Local Assistance documentation support.The project was constructed during So, in September 2014, the City was awarded$917,000 in the summer of 2017 and officially opened to the public on Safe Routes to Schools(SRTS)funding.With this financial September 5, 2017. backing, the City retained GHD to provide environmental documents, plans, specifications, estimates, bidding support, Contact: and construction management services for the 2015 Safe Merritt Perry Routes to Schools project, which intended to create safer City Engineer, City of Fortuna and more pedestrian-and bicycle friendly-routes, as well as 182 Dinsmore Dr. to encourage students to bike and walk to school. Fortuna, CA 95540 707.725.1471 Safe Routes to Schools City of Rio Dell, CA GHD assisted the City in applying for a Safe Routes to striping, sidewalk/crosswalk improvements, and traffic Schools(SRTS)grant under Caltrans'Active Transportation calming modifications to busy intersections along Wildwood Program (ATP)—Cycle 2; in turn, the City was awarded Avenue, Scenic Way, Eeloa Avenue, and Davis Street.The $1.53M. GHD worked with the School Superintendant, police project also involves non-infrastructure components such department, City Manager, and public works department as educational programs for students, event planning and to identify the hazards for students walking to school. GHD implementation, and preparation of a Rio Dell Bicycle and also developed the concepts to eliminate these hazards and Pedestrian Route Map. Construction is tentatively scheduled prepared a grant application for this project that resulted in to be completed in summer of 2020. an additional $528,000 grant awarded to the City. Contact: The project will improve main routes from City residential Kyle C. Knopp areas to and from the center of town, with a focus on City Manager, City of Rio Dell providing safe pedestrian and bicycle routes between 182 Dinsmore Dr. neighborhoods and Eagle Prairie Elementary/Monument Fortuna, CA 95540 Middle School. Proposed infrastructure improvements 707.764.3532 include the installation of curb ramps, buffered bike lanes, f, Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)145 C Humboldt Bay Trail South C Humboldt County Department of Public Works, CA CC A non-motorized trail between Eureka and Arcata has been Overall, Humboldt County contracted GHD to provide the a regional priority for the Humboldt Bay area for over 20 following services: C years.The Humboldt Bay Trail South Project will provide • Initial Engineering Study non-motorized(primarily pedestrian and bike)transportation • Wetland and ESHA delineations C and recreational access connecting the City of Eureka's • NES/PES C Waterfront Trail to the City of Arcata's Humboldt Bay Trail • Biological Assessment North via a Class I multi-use trail. Linking the two largest • CEQA and NEPA cities in Humboldt County, the trail completes a major step • Initial Site Assessment C toward regional trail connectivity in and around Humboldt • Environmental permits Bay, providing a balanced, "complete street"transportation • Geotechnical investigations network and enhancing public access to Humboldt Bay. • Topographic and boundary surveys C Additionally, the trail is needed because Highway 101 • NCRA coordination C between Eureka and Arcata is an incomplete transportation • Caltrans coordination facility that was designed primarily to support motorized • Coastal Development Permit C vehicles. • GIS mapping • Alignment analysis/selection C As stated, the project will connect to the existing Eureka • Project report Waterfront Trail, starting in that City then moving along the • Drainage study NCRA railroad transportation corridor north towards Brainard • SWPPP Slough. In addition to the proposed trail improvements • Right-of-way evaluation between Eureka and Brainard Slough, project extents • Final Design (PS&E) includes cable railing to be installed between the existing X.- Humboldt Bay Trail North Project and U.S. Highway 101. Contact: C The project will reduce the potential for conflicts between Hank Seemann bicyclists, pedestrians, and vehicles within the Highway 101 Deputy Director-Environmental Services, Humboldt Co. Corridor and increase mobility options in the communities of 1106 Second Street C Arcata and Eureka. Eureka, CA 95501 C 707.268.2680 C ITC XM n 1 _ 's pe + (_ Humboldt Bay T rail corridor between - . ArcataI Arcata, 46 1 C (J Pr000sal C) experience Bicycle and Pedestrian Master Plan City of Ukiah, CA Alta Planning + Design developed a Bicycle and Pedestrian Contact: Master Plan for the City of Ukiah. The goals of the Plan were Charley Stump to identify the bicycle and pedestrian needs of the community Planning&Community Development Director, City of Ukiah and to develop a three-pronged strategy for implementing 300 Seminary Avenue policies, programs, and projects that will create a more Ukiah, CA 95482 walkable and bikeable community. 707.463.6219 Alta analyzed traffic and collision data,feedback from community outreach efforts, and past programs and plans to develop a list of project recommendations that guided Ukiah's bicycle and pedestrian planning and funding activities. Notably, in this Master Plan, Alta identified the priority of implementing the Northwestern Pacific Rail Trail project. Northwestern Pacific Rail Trail Feasibility Study City of Ukiah, CA Alta Planning + Design prepared a conceptual design Contact: for the Northwestern Pacific Railroad corridor immediately Rick Seanor adjacent to Downtown Ukiah.This conceptual design was City of Ukiah, Department of Public Works the first step in what is now the Northwestern Pacific Rail Trail 300 Seminary Avenue project, serving as the initial study for the project on which Ukiah, CA 95482 our team is currently proposing. 707.463.6282 This was an important trail project for the City, identified as a high priority implementation project in the City of Ukiah Bicycle Master Plan (a document that Alta also prepared; see above),forming the North-South spine of Ukiah's non- motorized transportation system. Alta supported Ukiah in the City's effort to work with the State by preparing preliminary design and cost estimates for the approximately 1.5-mile rail-with-trail facility. In addition to identifying appropriate trail design solutions, roadway f crossing treatments, and other best practices for the rail- with-trail, Alta assisted the Ukiah Planning Department F '" .r• to develop conceptual design plans and schematic ' sketches for some of the wider sections of the historic ' railroad right-of-way. One such section included an unused historic railroad depot with adequate acreage for a new city park and trailhead.The final study served as a vision r, document, enabling the City of Ukiah to pursue design and implementation funding, now obtained in the form of f California BTA funds, and setting the stage for Phases 1 and _ t now 2. _ f Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)147 c c c c c c c c c This page intentionally left blank. c C C C c C C C C C C C c c 4^ C C v, 48 1 C Proposal N 7. Exceptions GHD is currently working for the City and is confident that we can agree to mutually beneficial contract language. In an effort to seek the most insurable language possible,the following proposed modifications to the City of Ukiah's draft professional services agreement are provided: Section 6.2 Indemnification. "...surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that...:ses out of or pertains to, of relatesa an to the extent caused by negligent act or omission..." "...liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sele negligence, willful misconduct or defects in design by the Ci „ "...as used herein includes the expenses of defending aga�ff� funding the defense of a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include aH costs associated with defending funding the defense of the claim, including, but not limited to, the reasonable fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses." "References in this paragraph to City of Consultant, include their officers, and employees, . Citv of Ukiah I Northwestern Pacific Rail Trail Phase 2(No. 17-12)149 C C C C C C C C This page intentionally left blank. C C r v, 50 1 C to Pr000sal Agenda Item No.: 7f MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-246-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Approve Partial Retention Release for Contract 1516187 with Siri Grading & Paving for Specification 15-17 Grace Hudson Museum Landscape Improvements Project DEPARTMENT: Community Services PREPARED BY: Mary Horger ATTACHMENTS: None Summary: Council will consider the approval of partial retention release for Contract 1516187 with Siri Grading & Paving for Specification 15-17 Grace Hudson Museum Landscape Improvement Project. Background: In April 2016, Council awarded a contract to Siri Grading & Paving in the amount of $1,115,512.50 for Specification 15-17 Grace Hudson Museum Landscape Improvements, which was part of the Grace Hudson Nature Education Facility Project. This project is funded through a Proposition 84 grant, in tandem with the Ts'iwish Stormwater Garden area funded by the Habitat Conservation Fund grant and the Cleveland Lane Drainage Special Project Reserve Fund. Discussion:As of December 2017, the project is 98% complete. All that remains are a few punchlist items. There is, however, one pending change order that is in the works, which will be for adding a sidewalk in front of RECOMMENDED ACTION: Approve partial retention release for Contract 1516187 with Siri Grading & Paving for Specification 15-17 Grace Hudson Museum Landscape Improvements Project. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 1516187 COORDINATED WITH: Tami Bartolomei, Community Services Administrator z Approved: S e Sang! omo, City Manager the Museum, as Council had previously requested. It is anticipated that staff will be bringing this to Council for approval at the January 17, 2018 Council meeting. In the meantime, Siri Grading & Paving is requesting early partial release of retention, which represents 2.5% of the total contract amount (half of the total retention amount) or approximately$25,500. Staff believes this to be a reasonable request, given the unexpected time extension to the project due to weather, and the anticipated change order for the sidewalk work. It is therefore Staff's recommendation to approve the early release of half the retention amount, or 2.5% of the total contract amount, to Siri Grading & Paving. The balance of the retention will be processed once the Notice of Completion is filed with the County Recorder and 45 days have passed, which we anticipate happening in late Spring 2018. 2 2 There are no Attachments to this Agenda Item. 3 Agenda Item No.: 7q MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-244-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Approve Contract Amendment with Ukiah Waste Solutions for Biosolids Removal at the Waste Water Treatment Plant DEPARTMENT: Water Resources PREPARED BY: Mary Horger ATTACHMENTS: Attachment 1- Contract 1516143- Biosolid Removal Attachment 2- Draft Amendment 1 Summary: Approve contract amendment with Ukiah Waste Solutions for Biosolids Removal at the Waste Water Treatment Plant. Background: The City of Ukiah's Wastewater Treatment Plant treats and processes approximately 1,600 tons of biosolids annually. Biosolids produced at the treatment plant facility are treated to meet Class "B" requirements per EPA 40 CFR, 503. Biosolids are dewatered on a belt filter press with solids content 18% or greater. The biosolid hauling services consist of leaving a trailer or drop box at the treatment plant to allow loading at staff's convenience. When the container is full, the contractor is called to remove and route the biosolids to an accepting, pre-approved disposal site. Discussion: On December 16, 2015, Council approved a two-year contract with Ukiah Waste Solutions for the removal of biosolids at the Waste Water Treatment Plant (please see Attachment#1 for copy of the contract). RECOMMENDED ACTION: Approve contract amendment with Ukiah Waste Solutions for Biosolids Removal at the Waste WaterTreatm ent Plant. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 84024425.52100: $85,000 PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1516143 COORDINATED WITH: Sean White, Water Resources Director Approved: S e Sang! omo, City Manager The contract pricing was set at $48 per ton. This was a result of a bidding process, where only two bids were received, with the next lowest bidder coming in at $77.00 per ton. Total spent to date against this contract is $154,562.88, which equates to hauling approximately 3220 tons of biosolids. This contract expires at the end of this month. Staff would like to amend the current agreement for a one-year term, with an increased price of$2.00 per ton, which represents a 4% increase. It should be noted that Ukiah Waste Solutions was the incumbent hauler prior to the 2015 award, and was charging $48.00 per ton at that time as well. Staff feels that this increase is reasonable. It is Staff's recommendation to amend the contract with Ukiah Waste Solutions for an additional one-year term at the unit price of$50.00 per ton (Attachment#2). Funds for this purchase are included in the Fiscal Year 17-18 Adopted Budget in account 84024425.52100. 2 2 Attachment 1 CONTRACT Contract number must appear on all invoices Aft CITY OF UKIAH SUBMIT DUPLICATE INVOICES CONTRACT NO. 1516143 T0:ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH,CA 95482 ACCTS.PAYABLE:(707)463-6230 PAGE 1 OF 1 PURCH_DEPT: (707)463.6233 PURCH,FAX: (707)463.8234 DATE:12/30/15 VENDOR: SHIP TO: UKIAH WASTE SOLUTIONS CITY OF UKIAH-WWTP PO Box 60 300 Plant Road Ukiah,CA 95482 Ukiah, CA 95482 FOB: Ukiah ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 1 3200 BIOSOLID CONTRACT-2 YEAR CONTRACT $ 48.00 Tons UNIT PRICE CONTRACT (Approximate)INVOICING WILL BE BASED ON ACTUALS: TERM: 1/1/2016 THROUGH 12/31/2017. Approved by City Council: 12/16/15 Asper Bid Opening: 12/10/15 SUBTOTAL 0.00 TAX: Attachments listed below are included as part of the contract. TOTAL: $0.00 No other terms and condltlons will be accepted unless agreed to and Ogned by both part( A PROVE /2 341 Attachments: Terms&Conditions MARY HO GER,PRC IN RVISOR I DA E BID DOCS /L �� ACCEPTED BY: BRUCE MCC N,V.P.,UKAH WASTE SOLUTIONS'l DATE 3 VENDOR'S COPY I GENERALLY. These Terms and Conditions of 9. PAYMENT. City will pay Seller after receivin Sale ("Terms and Conditions") agply to all purchases by acceptable invoices for materials and supplies deliverel Cit of Ukiah. (Referred to as " u er ). The supplier of and accepted or services rendered and ac epted. City wi I gods and services under this transaction is herein not pay cartage, shipping, packaging or boxing expenses referred to as "Seller". The goods or service purchased unless specified in this order. are referred to as the"Purchase." 10. INDEMNIFICATION. Seller agrees to indemnify 2. TERMS EXCLUSIVE. Buyer will order the oods nd hold harmless from and against, any claim action, or services described herein only upon the terms and �amages, ,costs (including, ,without limitation, attorneys conditions contained herein. Sellers acceptance of this fees), injuries, or liability, arising out of the Purchase or tie order shall occur either throu h commencement of order, or their performance. Should City be named in any performance under this order r acknowledgment of this suit, or should any claim be brou ht aggainst it b suit or order. By accepting this order, Seller waives all terms and otherwise, whether the same be gg oundTess or not, ansing conditions contained in its quotation, acknowledgment, out of the Purchase or order, or their performance, Seller invoice or other documents which are different from or will defend Ciat City's request and with counsel additional to those contained herein and all such different satisfactory to 8i and indemnify City for any judgment or additional terms and conditions shall be null and void. rendered against i or any sums paid out in settlement or SELLER MAY NOT CHANGE MATERIAL OF otherwim For purposes of this section "City' includes MANUFACTURE SOURCES OF SUPPLY City's officers, elected officials, and employees. This MANUFACTURING PROCESS OR LOCATION WITHOUT paragraph 9 will survive termination of this order. The THE PRIOR WRITTEN CONSENT OF BUYER. requirements as to the type and limits of insurance coverage to be maintained by eller, and any approval of 3. INSPECTION. All oods shall bQ received subject such insurance by City, ar not intended to and will not in to Buyer's inspection and ejection. DeFective goods and any manner limit or gualiy the liabilities and obligations goods otherwise not conforminq to this order shall be held otherwise assumed t5y Seller pursuant to this order, for Seller's instruction and at Seller's risk, and if Seller so includinwithout limitation, to the provisions concerning directs, shall be returned at Seller's expense. No defective indemnification. goods shall be replaced without a new purchase order. Payment by Buyer shall not be construe as an 11. WARRANTY. Seller agrees that the Purchase is acceptance of goods. Buyer may return to eller any covered by the most favorable commercial warranties the non-defective, excess goods within thirty (30 days of Seller gives to any customer for the same or substantially receiving them. similar supplies or services, or such other more favorable warranties as is specified in this order. Warranties will be 41. CHANGES. City may make changes within the effective notwithstanding any inspection or acceptance of feneral scope of this order in drawings and specifications the Purchase by City. or s cially manufactured supplies, place of delivery, meth�� of shipment or packing of the order by giving 12. ASSIGNMENT. City may assign this order. notice to Seller and subsequently confirmin such changes Except as to any payment due under this order Seller may in writing. If such changes affect the cos?of or the time not asst n or subcontract the order without Gity's written requ►redfor performance of this order, an equitable approval9. Should City give consent, it will not relieve Seller adjustment in the rice or delivery or both must be made. from any obligations under this order and any transferee or No change by Seller is allowed without City's written subcontractor will be considered Seller's agent. approval. Any claim by Seller for an ad'ustment under this section must ybe made in writin within thirty (30)days from .1 INSURANCE. Seller must provide the insurance the date of receipt by, Seller otgnotification of such chane indicated on the face sheet of this order. unless City waives this condition in writing. Nothing in tt is sction excuses Seller from proceeding with performance 14. PERMITS. Seller must procure all necessary o?the order as changed. permits and licenses, this order. es, and abide b all federal, state, and g ocal laws, for performing 5. TERMINATION. City may terminate this order at any time either verbally or in writing,with or without cause 15. INDEPENDENT CONTRACTOR. City and Seller hould termination occur, City will pay Seller as full agree that Seller will act as an independent contractor and performance until such termination the unit or pro rata will have control of all work and the manner in which it is order price for the performed and accepted portion of the pperformed. Seller will be free to contract for similar service Purchase. City may provide written notice of termination to be performed for other employers while under contract for Seller's d f ult i Seller refuses or fails to comply with with City. Seller is not an agent or employee of City and is this order. I? eller does not cure such failure within a not entitled to is to in any pension plan, insurance, reasonable time period, or fails to perform the Purchase bonus or similar benefits City provides for its employees. within the time spe ified (or allowed b extension), Seller Any provision in this order that ma appear to give Ci y the will be liable to City Tor any excess cost incurred by City. right i direct Seller as to the detaiis of doing the work or to exercise a measure of control over the work means the 6. TIME EXTENSION. Time is of the es ence City Seller will follow the direction of the City as to end results may eXtend th time or completion if, in ,sty's sole of the work only. determination, eller was delayed because of causes beyond Seller's control and without Seller's fault or 16. WAIVER. City's review or ac eptance of, or negli ence. In the event delay was caused b Cit , pa ment for, work product pprepared by eller under this SeTle�'s sole remedy is limited to recovering mone a�ctual.y order will not be construed to b erate as a waiver of any and necessarily expended by Seller because of t ie delay; ri hts City may have under this Agreement or of any cause there is no right to recover anticipated profit. of actin ansin from Seller's erformance. A waiver by City of e any brach of any term, covenant or condition 7. REMEDIES CUMULATIVE. City's rights and contained in this order will not be deemed to be a waiver of remedies under this order are not exclusive and are in any subsequent reach of the same or any other term addition to any rights and remedies provided by law. covenant, or con ition contained in this order, whether of 8. TITLE. Title to materials and supplies purchased the same or different character. under this order pass directly from Seller to City upon 17. INTERPRETATION. This Agreement was drafted Cit 's written acce tance following an actual inspection in and will be construed in accordance with the laws of the an City's opportunity to reject. Slate of California, and exclusive venue or any action involving this agreement will be in Mendocino County. 4 x A City of Ukiah — Biosolids Removal Page 1 of 5 REQUEST FOR BID BIOSOLIDS REMOVAL CITY OF UKIAH WASTEWATER TREATMENT FACILITY December 2015 The City of Ukiah invites bids to furnish all labor, equipment, transportation and services necessary for the pick-up and disposal of class "B" Biosolids produced and stored at the City of Ukiah Wastewater Treatment facility located at 300 Plant Road, Ukiah, CA 95482. Bids will be received until 5:00 p.m. on December 10, 2015 at the office of the Purchasing Supervisor, Mary Horger, 411 West Clay Street, Ukiah, CA 95482. Phone: (707)463-6233. BIDS MUST BE SIGNED. Bids may be faxed, mailed, emailed, or hand delivered. Fax number to send to: (707) 313-3621. Email address to send to: mhorgerO)cityofukiah.com Quantities shown are approximate and in no way obligate the City of Ukiah to provide the full amount specified. Bidder guarantees unit price if fewer units are provided. INSTRUCTIONS TO BIDDERS In determining and evaluating the best bid, the prices will not necessarily be controlling element; methods of disposal, efficiency, the type and frequency of Laboratory Analyses required by disposal sites, experience with the transportation and handling of Biosolids, general terms, delivery, suitability of the service offered, and the reputation of the service in general use will also be considered with any other relevant factors. Contractors shall be required to provide the information requested under Work Performance History Capability. This information will be a critical part of the bid evaluation and award. Failure to provide this information may be sufficient reason to declare the bid non-responsive. INSURANCE Contractor shall submit to the City, for approval, within ten (10) days from notice of contract award, all Certificates of Insurance evidencing the required coverage as described under insurance requirements. (2 pages attached.) It is highly recommended that contractors confer with their respective insurance carriers or brokers the availability of insurance certificates and endorsements as prescribed and provided herein. If an awarded contractor fails to comply with the insurance requirements, that contractor may be disqualified from contract. If you have questions regarding the City's requirements, please contact the City's Risk Manager at 707-463-6287. LICENSE REQUIREMENTS Bidder/Contractor must possess City of Ukiah business license. For information contact Kathy Norris at 707-463-6202, Finance Department. Bidder shall provide proof of possession of the proper licenses and certificates of registration necessary to perform the work. Employees actually performing the tasks shall provide proof of proper certificates of registration for same. Where subcontractors are used, bidder shall provide the City with proof of proper licenses, certificates and proof of insurance for work performed. The following requirements shall be included as a part of every bid: 1) COMPLIANCE WITH LAWS & REGULATIONS: All equipment, transportation and disposal services furnished pursuant to these specifications shall be in compliance with the laws and regulations of the State of California, Department of Transportation, U.S. EPA and OSHA. The contractor shall, if requested by the City, supply certification and evidence of such compliance. 2) LEGAL REQUIREMENTS & PERMITS: The contractor agrees to fully comply with all local, City, State and Federal laws, regulations and ordinances governing performance of contractual services required hereunder, and it will be the responsibility of the contractor to obtain any and all necessary licenses, permits and/or clearances. Any costs incurred by the contractor to obtain these licenses, 5 permits or clearances, including the actual cost of licenses, permits or clearances are the responsibility of the contractor, 1 City of Ukiah — Biosolids Removal Page 2 of 5 SPECIFICATIONS: Biosolids produced at the Treatment Facility, are treated to meet Class "B" requirements per EPA 40 CFR, 503. Biosolids are dewatered on a Belt Filter Press with a solids content ranging from 23 to 26 percent. • Requires trailer or drop box to be left at Treatment Plant to allow loading at Staffs convenience. • Trailer or drop box to be picked up with 72 hours of notification. (Weekends and holidays excluded.) • Requires year round disposal. • All prices quoted at a Per Ton rate. • All disposals of Biosolids shall be in a manner in which the City of Ukiah will receive recycling credit, i.e. beneficial use, land application, composting, reforestation, alternative daily cover and cap. • Bidder must declare the methods and disposal sites to be used at time of bid. • Bidder to supply route maps to disposal sites for approval prior to award of bid. These disposal sites and routes may not be changed during the time the contract is in force unless mutually agreed upon by both parties. (Driver on an emergency basis may vary routes.) • Bidder shall provide monthly reports showing tonnage and disposal sites, plus an annual report showing all information as required by U.S. EPA for class"B" Biosolids. • Bidder shall use best management practices for transportation and disposal of Biosolids, i.e. cover loads when applicable, dust control measures, safe handling practices. • For beneficial use, the Contractor(s) are required to comply with USEPA 40CFR part 503 standards. The Contractor shall be required to provide all associated approved Federal, State, and Local regulatory permits for all hauling, processing, and beneficial use activities identified in the scope of work. Permits shall accommodate the hauling of all biosolids quantities specified herein, throughout the entire term of the contract. All costs associated with obtaining the required permits and related testing, monitoring, and record keeping, shall be borne by the contractor and shall be considered part of the proposed compensation for services. • During the course of this contract, the Contractor shall be aware and in compliance with existing, revised, and new Federal, State, and Local rules and regulations covering its activities in connection with this work. Changes in regulations or practices necessitated by any revision in rules and regulations shall be brought to the attention of the City sufficiently in advance of their implementation. Changes in regulations shall not constitute justification for contract amendments, additional compensation, or relaxation of the responsibility of the Contractor to provide the required services. • All necessary permits for each beneficial use and landfill site shall indicate that such sites can receive dewatered biosolids with a solids content of 18% or greater must be obtained and submitted to the City as part of the bid documents. The Contractor must obtain City approval, in writing, to haul to the proposed site for which the required documentation has been submitted. • City personnel shall be permitted to inspect the Contractor's beneficial use and landfill site(s), at any time and without prior notification to the Contractor. • During the course of this contract the Contractor shall at all times have sufficient capacity (including land and/or processing facilities)for handling and disposing of up to nine hundred (1800)wet tons per year. While the City makes no guarantees of quantities available for disposal, for estimating purposes the amount of daily production of biosolids is approximately 133 tons per month. 6 r City of Ukiah – Biosolids Removal Page 3 of 5 BIOSOLIDS REMOVAL PROPOSAL In the event of a discrepancy in figures on the proposal form, the unit price(in tonnage) shall prevail for calculations made to obtain total prices. Contract will be awarded to the overall lowest bidder. ONE YEAR PRICING Estimated Yearly Quantity Per Ton Unit Price Biosolids Daily 1600 Tons $ L.,'`V Production TWO YEAR PRICING Estimated Yearly Quantity Per Ton Unit Price Biosolids Daily 1600 Tons $ V g Jv Production The City will decide on going with either one year or two year pricing at time of award. Those firms wishing to respond must provide bid(s) based upon the terms and conditions as provided by the City of Ukiah. Bids must be signed by an authorized member of the firm to be considered as a valid bid. The City of Ukiah reserves the right to accept or reject any or all bids and waive any irregularities. In case of default, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. In submitting the above, the bidder agrees that acceptance of any or all quotations by the City of Ukiah within 30 days constitute a contract. Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend, indemnity, hold harmless and release the City, its officers, agents and employees, from and against any and all actions, claims, damages, disabilities, or costs of litigation that may be asserted by any person or entity, arising out of or in connection with the negligent or willful misconduct in the performance by contractor hereunder, whether or not there is concurrent, passive or active negligence on the part of the City, but excluding liability due to the sole active negligence or willful misconduct of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Contractor or its agents under Workmen's Compensation acts, disability benefits acts or other employee's benefits acts. Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with Contractor performance hereunder. The undersigned acknowledges that this document, together with the Contractor's Proposal, the resulting purchase order issued by the City, the insurance requirements for contractors, and the Contractor Statement Regarding insurance coverage comprise a written agreement between the Contractor and the City binding on both parties. Signed and accepted by, (check one) Individual Owner Partnership X Corporation Other Legal Name of Contractor O ktalk W rias. e, Address of Contractor PO.. C} &0 v.l,A� C6 gSql? 2- Tax ID# 'G-- 0Z` -5-/VL/APhone#: 70-1-23q-6Voo Fax #: 70—Z" q-6L/0L/ By: Date 1,T Signature Print or Type Name: r(A<- �� c�c�,.-� !� 7 Title i City of Ukiah — Biosolids Removal Page 4 of 5 REQUIRED DATA WORK PERFORMANCE HISTORY.AND CAPABLLITY: Contractors shall provide the name, locations and a narrative statement on the work performed for minimum of two (2) contracts during the past five (5) years. A short resume on the general history and experience of the contractor's organization shall be provided. PERFORMED WO K 1. COMPANY NAME-Ukiah Wastewater Treatment Facility Grit Hauling, Screenings Hauling CONTACT: Tim Erickson 300 Plant Road ADDRESS: Ukiah, CA 95482 707-463-6280 PHONE: -. 2. COMPANY NAME: Susanville Consolidated Sanitary District Biosolids Hauling CONTACT: Randy ohern 45 S. Roop Street ADDRESS: Susanville, CA 96130 PHONE: 530-310-3864 3. COMPANY NAME: Highlands Water Chrissy Russell Screenings Hauling CONTACT: 14774 Hillcrest Ave. ADDRESS: Clearlake, CA 95422 PHONE: 707-994-2393 4. COMPANY NAME: California Water Service CONTACT: Clay Screenings Hauling ----- -- ADDRESS, 6125 Hwy 20 Lucerne,CA 95458 PHONE: 707-274-6624 8 I City of Ukiah — Biosolids Removal Page 5 of 5 CONTRACTOR STATEMENT REGARDING INSURANCE COVERAGE (To be submitted with bid.) CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage requirements specified in the Request for Proposal for: BIOSOLIDS REMOVAL Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified. And we/[ will comply with the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, before commencing the performance of the work specified. 0"5 . Please Print (Person, Firm, or Corporation) Signature of Authorized Representative Please Print (Name & Title of Authorized Representative) Zc� 5 V7--Z,3 --b c,v Date Phone Number 9 r Cit inti INSURANCE REQUIREMENTS FOR CONTRACTORS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. I. Minimum Scope of Insurance Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and Commercial General Liability—Completed Operations Form No. CG 20 37 10 01). B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). C. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. II. Minimum Limits of Insurance Contractor shall maintain limits no less than: A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this projectllocation or the general aggregate limit shall be twice the required occurrence limit. Insurance must be written on an occurrence basis. B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. Insurance must be written on an occurrence basis. C. Worker's Compensation Employer's Liability: $1,000,000 per accident for bodily injury or disease. III. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the insurer to reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or to approve the deductible without a guarantee. IV. REQUIRED Insurance Provisions Proof of general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment, furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. NOTE: You cannot be added as an additional insured on a workers' compensation policy. C. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be in excess of the 10 Contractor's insurance and shall not contribute with it. Rev: 11/20/08 Pagel of 2 D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. E. Note: (This protects the Contractor) -Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. V. RATING -Acceptability of Insurers Insurance is to be placed with admitted California insurers with a current A.M. Best's rating of no less than A-for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. VI. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City's forms, those endorsements or policies must provide coverage that is equivalent to or better than the forms requested by the City. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. VII. Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. If you have questions regarding our insurance requirements contact: Risk Manager (707) 463-6287 FAX (707) 463-6204 11 Rev: 11/20108 Page 2 of 2 Attachment 2 CITY OF UKIAH AMENDMENT NO. 1 TO CONTRACT#1516143 BETWEEN NHA ADVISORS,LLC and THE CITY OF UKIAH This Amendment No. 1 entered on , revises the Contract for Biosolid Removal dated December 30,2015,between the City of Ukiah and Ukiah Waste Solutions,as follows. 1. Contract price: Unit price will be revised from$48.00 p o$50.00 per ton. 2. Contract Term: Contract term has been extended to 31,2018 Except as expressly amended by this Amendment, all o s rem changed and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THI NDMENT ON THE EFFECTIVE DATE: UKIAH WASTE SOLUTIONS BY: DATE: PRINT NAME: CITY OF UKIAH BY: ATE: SAGE SANGIACOMO,CITY MANAGER ATTEST, IWO," Y: DATE: KRISTINE LAWLER,CITY CLERK 12 Agenda Item No.: 11a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-231-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Continuation of Consideration of Proposal to Adjust Solid Waste Rates; Continue the Public Hearing on the Proposed Adjusted Rates; Adoption of Resolutions Establishing Adjusted Rates; Approval of Corresponding Amendments to the Agreements for Curbside Collection and Ukiah Transfer Station Operations; and Authorize the Implementation of an Income Qualified Senior Assistance Program for Curbside Service. DEPARTMENT: Finance PREPARED BY: Daniel Buffalo ATTACHMENTS: Attachment 1- Resolution Adopting Transfer Station Tipping Fees Attachment 2- Resolution Adopting Solid Waste Collection Rates Attachment 3- Income Statement Analysis 12-20-17 Attachment 4a - Collection Agreement 121417- CLEAN Attachment 4b - Exhibit B to—UWS—Waste—Collection Contract.121317.v2.clean 002 Attachment 4c- Exhibit C UWS 2018 Final Exhibit C Dec 14, 2017 Attachment 4d - Wood Green Exhibit D Attachment 4e - Exhibit E- UWS Rate Schedule 2018 Attachment 5-Addendum Two to TSA Attachment 6- Red line copies of Collection Agreement and Exhibit B Summary: The Council will consider an adjustment to solid waste rates for the Ukiah Transfer Station and RECOMMENDED ACTION: Consideration of proposal to adjust solid waste rates, continuation of a public hearing on the proposed adjusted rates, adoption of resolutions establishing adjusted rates, approve the corresponding amendments to the agreements for Curbside Collection and Ukiah Transfer Station Operations and authorize the implementation of an income qualified senior assistance program for curbside service. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Sage Sangiacomo, City Manager;Tim Eriksen, City Engineer/Public Works Director Approved: S e Sang! oma, City Manager curbside collection, and hold a public hearing to allow for direct communication of rate payers with the Council over the proposed adjusted rate schedule. The Council will also consider corresponding amendments to the agreements for Curbside Collection and Ukiah Transfer Station Operations. In addition, the Council will consider authorization for the implementation of an income qualified senior assistance program for curbside service. Background: In 2016, the City Council adopted a new rate schedule for curbside solid waste collection and the Ukiah Transfer Station. Market conditions, however, have changed considerably, altering the financial model used to support solid waste collection, processing, disposal and recycling. The City's contract franchise hauler, Ukiah Waste Solutions, and transfer station operator, Solid Waste Systems, Inc. (collectively herein referred to as "Company") requested of the City a review of the current state of the market and submitted to it a proposal to address foreseen challenges. City management, working with the solid waste Ad Hoc committee (Ad Hoc) of the City Council (Brown/Mulheren), met with representatives from both firms on multiple occasions to review the evolving conditions in the recycling market, labor market, escalating equipment costs and the inability of the current CPI index used to adjust for inflation to keep up with the relevant economic environment for solid waste service, and evaluate the potential impacts to the Company and ratepayers. The result of those meetings is a recommendation by the Ad Hoc for Council to review and consider changes to the contracts with the Company as well as modifications of the current rate schedules for curbside solid waste collection and transfer station operation. As a requirement of Proposition 218. The City, in establishing revised rates for the mandatory collection of residential solid waste, must notify customers of the proposed rates, provide a period of time for them to submit written protests, and hold a public hearing to receive potential protests from affected rate payers and comments from the community. Discussion: UPDATE FROM MEETING OF DECEMBER 6, 2017: During the Public Hearing on this item December 6, 2017, the Council directed staff to return with information on the following items: 1. Review of CPI index to determine what other cities are using the index and whether it is appropriate to put a cap on the index. Comments: Following Council's request, staff performed a reasonable and diligent search of other jurisdictional use of CPI as an inflationary index for solid waste rates adjustments. This search included an internet search of local jurisdictions as well as a listserve request for information of California government finance officers. Results were mixed. The primary indices used from the survey include CPI-u San Francisco-Oakland-San Jose; CPI-u All Urban Consumers, All Cities; and "Water and sewer and trash" CPI, a subset of the CPI-u all Urban Consumers, All Cities. Further information will be presented by staff at and/or prior to the meeting. 2. What is the access rate? Comments: The solid waste access rate is a charge that all City residential utility customers pay that opt out of using the solid waste services. The access rate is being adjusted from $5 to $10. This rate is being adjusted to reflect the true cost to have the service immediately available to the customer, to encourage participation so that proper diversion and disposal takes place. This rate exists to achieve the objectives of removing material from each residential property, which are to avoid health problems, avoid rodent infestation, avoid nuisance odors, protect resale property values, and comply with State of California mandated diversion rates. This information has also been made available on the webpage for the solid waste adjustment. 3. Provide information regarding the continuance of this item on social media, a press release, and on the website; and to provide contact information for additional questions that the public may have. Comments: Staff will report on efforts to make this information available, which include posting to the City's website, Facebook page, and other media outlets. For additional information and with any questions regarding this proposal, the Finance Director's information has been made available (Dan Buffalo, Finance Director - 2 2 dbuffalo@cityofukiah.com - 707-463-6220). 4. Expand the contract with the hauler to include an expanded educational outreach plan. Comments: Section 5.14 below is the Outreach and Public Education section of the Contract. Staff is including this information here as it is amended in the Contract to make it clear what has to be performed by the com pany. 5.14 Outreach and Public Education. (a) Company shall execute a public awareness campaign for recycling by Residential and Commercial Customers, which will include an up to date Web Site that includes educational information, a business waste reduction program, a school Recycling program and a flyer in Company's billing statements (or posted on Company's website) not less than every six months. City shall provide Company with free space at all City-sponsored events to promote the campaign. Additional activities shall be available at additional cost by mutual agreement of the parties. Company shall also provide each new Customer with a packet of information regarding the curbside Recycling and Green Waste programs, and, if in effect, a Food Waste program, as well as information cards to be used in the event that a Customer places materials out for Recyclables, Green Waste or Food Waste collection that are not acceptable as set forth in this Agreement. Such card shall be left with the Customer's container or bin and shall inform the Customer why the materials were not picked up. The contract shall include the following: (b) No later than September of each year, the Company shall propose to the City Manager an annual public awareness plan for the ensuing calendar year which shall detail the Company's proposals for increasing the customers' proper use of the Recyclables and Green Waste containers provided pursuant to Section 5.7, including the required condition of the materials deposited in those containers. At the same time, the Company shall submit a report to the City Manager detailing the Company's implementation of the plan approved for the current year. The City Manager or his or her designee may work with the Company to improve the plan and shall place the plan and the Company's report on a City Council meeting agenda for review by the City Council. 5. What enforcement is currently in place, explore alternatives, and provide existing enforcement statisitcs. Comments: Under the contract and UCC Sec. 4474 the hauler can refuse to empty the blue or green bins, if they contain material that is not recyclable. It can leave a card explaining why the material was not picked up and what the customer must do to get it removed. That is the only remedy under the existing City Code. The City could adopt an ordinance penalizing a persistent failure to properly dispose of recyclables by imposing a fine or making it a crime. The burden and cost of enforcement is the primary impediment. Company has tagged 1,371 carts for contamination this year. There has been a steady increase in the last 12 months. Carts are tagged by the route drivers when they see contamination in the recycle (blue) can or the Mixed Organic (green) can. In addition to the daily tags by the driver the operations staff perform quarterly route audits for contamination checks. The tag is placed on the container and the administration office logs the tag and mails the customer a "contamination" package which contains educational material and the results of continuing to contaminate the blue or green can. The customer also receives a phone call. If the customer gets as second tag the same process is followed for the first tag. In addition, the customer is warned that the next time this happens the blue or green can will be removed. If the Customer gets a third tag the can is removed. The customer is again contacted and if they seem to understand the issue of contamination the can is returned. 6. Provide an analysis of the cost difference between a 20 and 32 gallon container. Comments: Staff performed an extended analysis of the Company's financial statements submitted to the City as part of this proposal. That analysis has been added to the supplemental folder on the City's web page for the solid waste adjustment, found here: 3 3 http://www.cityofukiah.com/rate-restructure-notices/ It can also be found attached here as Attachment 3. 7. Explain the use/non-use of the 10 gallon can. Comments: Currently there are no 10-gallon cans offered and available to City residents (a few existing 10 gallon containers remain in use). 20-gallon cans are used with either an insert to limit the amount of capacity volume, a line drawn inside the can indicating a fill limit for 10 gallons, or no apparatus at all with the implied expectation of the customer to not fill the 20-gallon can with more than 10-gallons of refuse. 8. Move forward with the low income senior subsidy program to come forward as a separate agenda item including a budget amendment. Comments: Implementation plans are currently under development, including methods of marketing the program to any eligible low-income senior who may or may not be enrolled in the City's Public Benefit Electric Utility Program. Those who are enrolled in the Electric Public Benefit Plan will be enrolled automatically in the proposed solid waste program. If direction is given by Council, the program will be implemented along with the rate adjustments. 9. Bring back amended agreements(s)with the hauler. Comments: Both the Curbside Collection Agreement and the Ukiah Transfer Station Agreement have been amended to align with this rate adjustment proposal. Both have been included as attachments to this report and can be found in the supplemental folder on the City's web page for the solid waste adjustment, found here: http://www.cityofukiah.com/rate-restructure-notices/ Principal tenets of the amendments are the following. Attachment 6 includes documents that have been revised and presented in a red line format for Council to see what has been changed. Attachments 4 and 5 are clean copies. Waste Collection Contract changes (see Attachments 4a-e): Section 3 is amended to make the term of the agreement the same as the Transfer Station Agreement and the Transfer Station lease. With the change, all three agreements are extended to December 31, 2031. UWS has an option to extend the term for five years to December 2036, if certain conditions are satisfied. The intent to make the terms the same is currently expressed in both the waste collection and transfer station agreements. The Transfer Station Agreement was extend in Addendum One adopted last year but corresponding changes to the Waste Collection Contract, last revised in 2015, were not made when the Transfer Station Agreement was amended. Sections 5.11(b) and 6.2(a) and Exhibit B (The Recyclables agreement between PRS which operates the MRF and UWS) are amended to provide that PRS will pay for recyclables delivered by UWS to the PRS MRF, when the composite market value of Recyclables is $155 or more. UWS will pay a gate fee to PRS to accept Recyclables, when the composite market value is below $105. There will be no payment to or from either party, if the composite market value is between $115 and $154.99. See Exhibit 2 to Exhibit B for a table showing the amounts to be paid, when payments are required. Section 6.2(d)(i) and Section 3 of Exhibit B are amended to require PRS and UWS to provide documentation substantiating the change in the composite market value of Recyclables used to determine whether PRS pays UWS for Recyclables or UWS pays PRS to accept Recyclables. Section 5.14 is amended to require presentation to the City Council of an annual plan to increase recycling and to report on the implementation and results of the prior year's plan. 4 4 Section 6.2(a) and Exhibit C are amended to change the cost of living index from the CPI-U, All Cities Average, to the CPI-San Francisco-Oakland-San Jose. Section 6.4 is amended to start the five years for the next five year rate review from Jan. 1, 2018, making the next review commence in April 2021 for a rate change effective January 1, 2022. Transfer Station Contract changes (see Attachment 5). The Transfer Station Agreement is amended to use the CPI-San Francisco-Oakland- San Jose. Staff will present this information and additional discussion of the results of that effort to the Council through a PowerPoint presentation at the meeting. Following its presentation of additional analysis, staff encourages Council and the community to engage with and include in the discussion representatives of the solid waste company. The hauler will be available to directly address the reasons for their request for a change in the rate structure, increased and unanticipated costs the company faces, changes to the recycling market affecting the financial condition of the company, and any other elements of this proposal Council desires to explore. ORIGINAL REPORT FROM DECEMBER 6, 2017: A significant portion of the revenue stream for any solid waste service provider comes from recyclable materials. The Company, in presenting their request for City review of its proposed changes to its contracts and rate structures, cited a dramatic change to market conditions in recycling. Effectively, what once was a viable market for recyclables - driven by demand from China - has been, and continues to be, diminishing greatly. China has begun rejecting many recycling waste streams from the United States and elsewhere. Items such as hard plastic, packaging materials, and various paper products have been or soon may be rejected at port by Chinese firms. In developing new rate structures adopted by Council in 2016, recycling revenue was a significant component. Revenue lost from changing market conditions may put significant strain on the Company's finances, putting into question its ability to continue effectively providing service to Ukiah. Further, changes to its cost structure— not anticipated in its operations when developing the current rate structure and operating agreements — may put even greater financial strain on the Company. Specifically, these changes to cost include the following: • Increased demand for buyback services requiring additional personnel • Increased drive and wait time at the Potrero landfill •Additional federal and state maintenance regulations at the transfer station •Additional regulatory reporting requirements requiring additional personnel • Substantial rising costs in replacement equipment • Processing costs as more recycling streams are rejected by China. A cleaner, higher quality recycling stream for remaining recyclables is required. To respond to these challenges and ensure financial solvency in a changing market, the Company requested an across-the-board increase to rates at the transfer station and for all curbside collection. Their proposal asked for changes ranging from 2.82% to 11%, as well as a change to the inflationary index used for subsequent rate changes over the succeeding five years. The City expressed concerns with this request and asked for additional information from the Company. It was provided, and the City made it available on its website, http://www.cityofukiah.com/rate-increase-notices/. City management evaluated the proposal, finding merit in it; however, the solutions offered by the Company were considered to be inequitable to the ratepayers. The primary arguments for change in the transfer station and curbside collection rates were unanticipated costs and market changes to recycling. The latter would affect certain ratepayers more than others. City management returned to the Company its comments and concerns. 5 5 Together, and working with the Ad Hoc, both parties revised the current rate structure that equitably applies to all residential and commercial ratepayers as well as those who choose to dispose of their solid waste directly at the transfer station. From that, a compromised proposal was developed by the Company, supported by City management, and vetted by the Ad Hoc. It includes the following provisions: 1. Elimination of the 10- and 20-gallon residential can rate. Because of the limiting market with China, much of what is placed in the blue recycling may be diverted to the landfill in the future. Therefore, these can sizes might become insufficient for many customers to hold the actual waste produced, increasing the potential for contamination, increasing processing costs, and diminishing the final recyclables quality needed to market the material. Further, lost revenue from recycling activities — used to support a lower rate for 10- and 20-gallon cans — now effectively requires ratepayers of larger can sizes to subsidize the smaller can ratepayers, a potential violation of Prop 218. The minimum rate for ratepayers using 10- and 20-gallon sizes would be the same as for those using a 32-gallon can. Those customers can keep their smaller can sizes or change them to the 32-gallon size at any time. Further, upon subsequent review by the Ad Hoc, it is recommended that Council establish a low-income senior financial assistance program to aid existing 10 and 20-gallon customers with 50 percent (50%) the cost of the rate adjustment. Similar guidelines used to establish eligibility for the low-income senior Public Benefit discount program in the electric utility will be used for this new program. Any current electric customer receiving the senior low-income electric discount will automatically be enrolled. Electric Public Benefit program enrollment with trash service of 10 or 20-gallon cans is 91 accounts at present. The program will be funded by the general fund and is estimated to cost between $2,600 to $7,500 annually. 2. Increase the minimum charge for curbside collection from $5.25 to $10.00. Proper solid waste disposal is required in the City of Ukiah. This fee is intended to ensure service is available to all residential customers. The low-income senior discount program would apply to this adjustment as well. 3. Change the inflationary index used to adjust rates in subsequent years from the Bureau of Labor Statistic (BOL) All-Cities index to the BOL "Water, Sewer and Trash" index. This aligns future potential rate adjustments to an index that is more specific to solid waste collection and disposal activities. 4. Adjust transfer station rates by 5.80%. To offset increased costs mentioned earlier, additional buyback/ gate house employee, increased cost to use the Potrero Hills landfill, escalating equipment costs, and operating BMP's (see Attachment 1 for rate schedule). 5. Decrease the residential solid waste curbside collection rate 1% for 32-, 68-, and 95-gallon cans. This change is intended to ensure that costs are equitably applied to rate payers after elimination of the 10- and 20-gallon cans. This is a reduction to rates for these can sizes. 6. Increase yard bin rates. These are optional services. Increases are to align to market and ensure Company covers cost fully in providing this service. 7. Increase commercial accounts 5.83% across the board in order to account for lost revenues in the recycling market and increased costs mentioned earlier. 8. Add enclosure fee on commercial accounts with structures housing receptacles in order to offset costs of driver having to manually open enclosures and re-position dumpsters for collection. This service and fee are not mandatory, as businesses may choose to lock/unlock the structures themselves. 6 6 9. New recycle credit/surcharge in order to account for current market values of processed recycle materials. 10. Execute the existing five-year option in the current agreement with the Company and include another 5-year option. This is to align the agreement term with the Company for curbside collection with that of the transfer station lease. 11. Restart the five-year clock on the rates structure. Best practice in establishing rates under Prop 218 is to identify a five-year rate structure, account for potential changes related to inflationary factors and other concerns, and give the ratepayer sufficient notice to plan for such potential changes. Further, the Ad Hoc recommends amending the current agreements with the Company to include changes to the rate, options to extend, changes to the inflationary index used, and to strengthen language outlining the Company's requirements to provide marketing and educational materials and resources to customers regarding recycling and proper solid waste disposal. All other provisions of the current agreements with the Company will remain in effect. Even after these proposed adjustments to rates (see Attachment 2), the curbside collection rates in the City of Ukiah would remain competitive to other similar communities, such as the unincorporated areas of the Ukiah Valley, Willits, Fort Bragg, Clearlake, and Lakeport. From a simple market analysis provided by the Company, a 32-gallon can customer in Ukiah would pay between 7 - 68% percent less than a customer in a neighboring community for the same service. The recommendation of the Ad Hoc is to approve this proposal as recommended by staff and, additionally, create a program to offer assistance to low-income seniors with existing 10 or 20-gallon cans that would pay for one-half to cost of the rate adjustment. Customers were notified by mail of the proposed changes and given a 45-day"protest period" during which the City may receive written protests. Written protests may be submitted before or at this public hearing. They may be hand delivered, mailed to the City Clerk or personally submitted at the City Council meeting prior to the close of the Public Hearing. To be valid, protests must be in writing, state opposition to the proposed rate increase, and include the property owner's or customer's name and address, as well as the parcel number or address of the property served. Protests must be signed by the property owner or by the tenant directly responsible for payment of the fees subject to the proposed increase. Only one protest will be counted per parcel. While oral comments at the public hearing are welcome, those comments will not qualify as a valid written protest. As of the date of this staff report (for December 6th), 75 protests have been received. All written protests received can be found here: https://cityofukiah.app.box.com/folder/40884007078. The threshold needed for protests to preempt a Council decision on the proposal is fifty percent plus one (a simple majority) of residential City parcels. Staff will continue to perform a validation process for each written protest. 7 7 Attachment 1 RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING A REVISED RATE SCHEDULE FOR THE UKIAH TRANSFER STATION FOR FIVE-YEAR PERIOD COMMENCING JANUARY 1, 2018- DECEMBER 31, 2022 WHEREAS: 1. Solid Waste Systems of Ukiah, Inc. ("Company") operates a Transfer Station on Plant Road near Ukiah for the receipt and processing of solid waste ("Operations") from City of Ukiah ("City") and County of Mendocino franchised waste haulers and self-haulers, pursuant to the Second Amended and Restated Transfer Station Agreement ("Transfer Station Agreement"), dated October 7, 2015; and 2. Section 6.1 of the Transfer Station Agreement adopted rates ("Tipping Fees") for Operations, as described in Section 4. Section 6.2 provides for annual modification of Tipping Fees based on increases or decreases in the Consumer Price Index, the Fuel Index and Pass-through Costs. Pass- through Costs include the cost of disposing of solid waste received at the Transfer Station at a properly licensed solid waste landfill; and 3. Section 6.4 of the Transfer Station Agreement provides that every five years, beginning no later than April 2, 2016, for the rates effective on January 1, 2018, and every five years thereafter, the City shall conduct a review of the Tipping Fees to determine whether the automatic annual adjustments adequately account for the actual increases or decreases in the Company's reasonable operating costs; and 4. In conducting the five-year rate review the City may conduct such investigation as it deems appropriate and the Company must cooperate with that investigation which may include the inspection and copying of Company records and a Review or Audit of the Company's financial records by City retained Certified Public Accountant ("CPA"); and 5. In the Collection Agreement, the City and the Company have agreed that the five-year rate review shall be conducted in accordance with the procedures and standards in Proposition 218 (California Constitution, Article 13D, Section 6); and 6. The City staff and its retained CPA conducted an investigation they deemed appropriate, including a review of the Company's financial records and proposal for rate changes based on market conditions and increased costs; and 7. The results of the investigation and the staff's recommendations, including the data relied upon and the staff's analysis and recommendations, were summarized in the Agenda Summary Report for the City Council meeting on October 4, 2017, and have been publically available on the City's website at http://www.cityofukiah.com/rate-increase-notices/; and 8. This same information is deemed a "City Manager's Report" and recommendation pursuant to Ukiah City Code Section 3952; and 9. The proposed adjustments in the Transfer Station Rates are reflected as a Pass-through cost in the notice and rate schedule for the City's curbside waste collection rates which are scheduled for hearing on December 6, 2017; and 8 Page 1 of 3 10. Forty-five (45) days prior to the hearing scheduled for December 6, 2017, the City has provided direct mail notice of the proposed curbside collection rates to every owner of property in the City, as listed on the Mendocino County tax records, and every customer of curbside waste collection services in the City; and 10. The City Clerk has published notice in the Ukiah Daily Journal of the proposed Tipping Fee adjustments in compliance with Ukiah City Code Section 3954; and 11. After conducting the hearing on December 6, 2017, and considering all of the evidence, statements and arguments presented during the hearings, the City Council determined that the proposed rate schedule, attached hereto as Exhibit A ("Initial Rate Schedule") provides reasonable rate adjustments which are fair to both the Company and the ratepayers; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Initial Rate Schedule, as set forth in Exhibit A. BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective on January 1, 2018. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect and the City Clerk shall cause the publication of this resolution in the Ukiah Daily Journal within 10 days following Council action on December 6, 2017, pursuant to the provisions of Section 3957 of the Ukiah City Code. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 6t" day of December 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: Kristine Lawler, City Clerk 9 Page 2 of 3 EXHIBIT A Solid Wastes Systems, Inc. Transfer Station Rate Schedule Effective Date January 1, 2018 NEW 2018 Rate Item Rounded MSW - Ton $98.30 MSW - Yard $21.90 Minimum Gate Fee - MSW up to 3 cans $10,95 Per Can Rate - 32 gallon After 3cans $3.65 Green Waste - Ton $45.60 Green Waste - Yard $6.65 Minimum Gate Fee - Green Waste $6.55 Mixed 'Load - Additional Charge $20.40 Appliances $1.1.20 Oil Filters - Small $0.40 Oil Filters - Medium $0.70 Oil Filters - Large $1.00 Concrete - Ton $71.50 Dirt - Ton $71.50 Sheetrock - Clean $45.60 Sheetrock - Dirty $71.50 Tires - Bicycle $1.30 Tires - Motorcycle $2.50 Tires - Passenger Car $3.75 Tires - Passenger Car with Rim $5.85 Tires - Truck $7.90 Tires - Truck with Rim $10.70 Tires - Tractor 47.10 - 356.40 E-Waste - Computers No Charge E-Waste - Monitors No Charge Scrap Metal No Charge 10 Page 3 of 3 Attachment 2 RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING SOLID WASTE COLLECTION RATE SCHEDULE ADJUSTMENTS FOR FIVE-YEAR PERIOD COMMENCING JANUARY 1, 2018- DECEMBER 31, 2022 WHEREAS: 1. The City of Ukiah ("City") provides solid waste collection services to residents and businesses in the City through a First Amended and Restated Waste Collection Agreement ("Collection Agreement"), dated October 7, 2015, between the City and Ukiah Waste Solutions, Inc. ("Company"); and 2. Section 6.1 of the Collection Agreement adopted rates for the waste collection services described in Section 5 of the agreement and Section 6.2 provides for annual modification of those rates based on increases or decreases in the Consumer Price Index, the Fuel Index and Recycling Reduction and Pass-through Costs. Pass-through Costs include the cost of disposing of collected solid waste at the Ukiah Transfer Station; and 3. Section 6.4 of the Collection Agreement provides that every five years, beginning no later than April 2, 2016, for the rates effective on January 1, 2018, and every five years thereafter, the City shall conduct a review of the rates to determine whether the automatic annual adjustments adequately account for the actual increases or decreases in the Company's reasonable operating costs; and 4. In conducting the five-year rate review the City may conduct such investigation as it deems appropriate and the Company must cooperate with that investigation which may include the inspection and copying of Company records and a Review or Audit of the Company's financial records by City retained Certified Public Accountant ("CPA"); and 5. In the Collection Agreement, the City and the Company have agreed that the five-year rate review shall be conducted in accordance with the procedures and standards in Proposition 218 (California Constitution, Article 13D, Section 6); and 6. The City staff and its retained CPA conducted an investigation they deemed appropriate, including a review of the Company's financial records and proposal for rate changes based on market conditions and increased costs; and 7. The results of the investigation and the staff's recommendations, including the data relied upon and the staff's analysis and recommendations, were summarized in the Agenda Summary Report for the City Council meeting on October 4, 2017, and have been publically available on the City's website at http://www.cityofukiah.com/rate-increase-notices/; and 8. This same information is deemed a "City Manager's Report" and recommendation pursuant to Ukiah City Code Section 3952; and 9. At least forty-five (45) days prior to the hearing scheduled for December 6, 2017, the City has provided direct mail notice, a true and correct copy of which is attached hereto as Exhibit A, to every owner of property in the City, as listed on the Mendocino County tax records, and every customer of curbside waste collection services in the City; and 11 Page 1 of 5 10. The City Clerk has published notice in the Ukiah Daily Journal of the proposed rate adjustments in compliance with Ukiah City Code Section 3954; and 11. After conducting the hearing on December 6, 2017, the City received written protests to the proposed rate schedule, which was less than 50% of the affected property owners; and 12. After conducting the hearing on December 6, 2017, and considering all of the evidence, statements and arguments presented during the hearing and considering the written protests filed pursuant to Proposition 218, the City Council determined that the proposed initial rate schedule, attached hereto as Exhibit B ("Initial Rate Schedule") complies with Proposition 218 and that said rates provide reasonable rate adjustments which are fair to both the Company and the ratepayers; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the Initial Rate Schedule, as set forth in Exhibit B, subject to final consideration thereof at a hearing on December 6, 2017. BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective on January 1, 2018, unless otherwise ordered by the City Council on December 6, 2017. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 61" day of December 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: Kristine Lawler, City Clerk 12 Page 2 of 5 EXHIBIT A City of Ukiah NOTICE OF PUBLIC HEARING ON PROPOSED SOLID WASTE COLLECTION A\'D DISPOSAL SER4TCE RATE SCHEDULE ADJUSTISE\TS (Please share this information with tenants) Heating Date&Time:December 6,2017 at 6:15 p.m.or as soon thereafter as possible Heating Location:City of Ukiah,Council Chambers 300 Seminary Avenue,Ukiah,CA 95482 The City of Ukiah City Council("City)will conduct a public hearing on December 6.2017,on proposed increases in the monthly solid waste collection and disposal(solid waste)rates applicable to all parcels in the City of Ukiah,including the parcel for which you are shown as the property owner of record based on the County of Mendocino 2016.+'17 Secured Tax Roll,and,'or at which you are shown as the customer billed for solid waste service.If adopted,the rate increases will be reflected on utility bills dated on or after January 1,2018.and for bills issued on or after January 1,2019,2020.2031,and 2022. This Notice of Public Hearing protides information regarding the proposed rate adjustment to the City's solid waste collection and disposal service customers pursuant to the requirements of California Constitution Article XIII D Section 6(commonly referred to as Proposition 218).The proposed rate adjustments will be presented to the City Council for consideration and possible adoption on December 6,2017,commencing at 6:15 p.m.in the Council Chambers located at 300 Seminary Avenue.This notice also provides information on how rates are calculated.the reasons for the proposed rate adjustments,how customers can receive more information on the effect of the proposed rate adjustments on their solid waste collection and disposal service,and how to file a protest against the proposed rate adjustments. At the public hearing.the City Council stall consider all written protests against the proposed fee or charge,and all other continents subuuitted in writing prior to the hearing or expressed during the hearing. The Amount of the Fee Unposed as Each Parcel: The proposed rates.as of January 2018,are outlined use the Schedule A below. During the next four years,including January 2019.January 2020.January 2021.and January 2022 the rates may increase or decrease based on the following changes to indexes and pass-through costs: (1)the percentage change use the Consumer Price Index,"Water and Sewer and Trash Collection Services"("CPI')over the previous year June over June.(2)the percentage change,June over June of the previous year.use the Energy Information Adminisration Petroleum&Other Liquids index over the base year ending June 30.2015.(3)any changes to the gate fee at the Ukiah Transfer Station-(4)any changes to costs paid by the franchisee to process recyclables.and(5) changes in regulatory fees.al]in accordance with the Contract for Collection.Transportation and Disposal of Garbage,Refuse and Rubbish and Recycling of Recyclable Matenals from within the City of Ukiah("Waste Collection Contract')between the City and U l iah Waste Solutions.Inc.,a private company.After the January 2017 rate increase,the rates will automatically increase or decrease each year in accordance with the Waste Collection Contract_which will be available for inspection at the Chic Center. The Reason for and Basis Upon Rliich the Fee Increase was Calculated: Ukiah Waste Solutions(UWS),the City's franchised solid waste collector,has requested rate increases pursuant to Section 6.5 of the Waste Collection Contract based on cost increases and revenue decreases which are solely the result of extraordinary circumstances beyond the control of UWS that it could not have been reasonably anticipated and which unavoidably adversely affect its opportunity to operate at a reasonable profit. The rate increases identified in Schedule A were calculated after considering the franchisee's rate request,stuudying the reviewed financial statements and carefully evaluating the changes in costs to meet regulatory requirements,the recycling market,transportation,and other operating costs of Ukiah Waste Solutions for the year ending December 31.2016 and two quarters ending June 30.2017- Further detail on how these rates were calculated n available on the City's website at http:. %-w•iv.cityofiikiah.com. Submit a Witten Protest: City Clerk,300 Seminary Avenue,Ukiah,CA 95482 An owner or tenant of property receiving solid waste service from the City may protest the proposed solid wase collection and disposal rates by submitting a written protest by mail or in person to the City Clerk. Written protests must be received(not postmarked)by the City Clerk before or during the public hearing. Any protest submitted by a-mail or other electronic means will not be accepted. To be valid,protests must be signed by the property owner or tenant,and must identift•the property by street address or Mendocino County Assessor's Parcel Number of the property receiving solid waste service. Only one written protest per identified parcel or property will be counted for purposes of deterin;n;ng whether there is a majority protest.In accordance with California Constitution.Article 13D.Section 6(a)(2).if.by the close of the public hearing.written protests against the proposed solid waste collection and disposal rates are filed by a majority of the affected property owners.the City Council tttill not approve the proposed solid waste rates.The City reserves the right to verify w•hetber any person filing a protest is an owner or a renter legally obligated to pay the fee. To assist with this verification.the City requests inclusion of the applicable utility account number on the protest. 13 Page 3 of 5 Notice of Public Nearing-Solid Waste Collection and Disposal Service Rate(continued) The following schedule indicates the existing and proposed monthly solid waste senice rates for residential sen-ice to each parcel in the City of Ukiah,begt nning January 1.2018: SCHEDULE A Effective Date January 1,2018 SUMMARY OF RATE ADJUSTMENT FOR STANDARD SERVICES Current New YEAR 2018 2017 2018 Total Monthly Service Level Rate Rate Adjustment Curbside Service No Service Minimum Charge $ 5.25 $ 10.00 $ 4.75 10 gallon can rate` $ 5.25 N/A $ - 20 gallon can rate" $ 10.48 N/A $ 32 gallon can rate $ 18,82 $ 18,63 $ (0.19) 68 gallon can rate $ 44.47 $ 44.03 $ (0.44) 95 gallon can rate $ 62.65 $ 62.02 $ (0.63) Other combinations-rate per gallon $ 0.73 $ 0.73 $ - 1 yard bin rate $ 124.55 $ 131.80 $ 7.25 1.5 yard bin rate $ 147.17 $ 155.74 $ 8.57 2 yard bin rate $ 196,25 $ 207,67 $ 11.42 3 yard bin rate $ 294.35 $ 311.48 $ 17.13 4 yard bin rate $ 392,47 $ 415.31 $ 22.84 6 yard bin rate $ 588.71 $ 622.97 $ 34.26 Packout Service 32 gallon can rate $ 23.06 $ 24.40 $ 1.34 68 gallon can rate $ 54.16 $ 57.31 $ 3.15 95 gallon can rate $ 78.24 $ 82.79 $ 4.55 Other combinations-rate per gallon $ 0,84 $ 0.89 $ 0.05 Remote Area Service Add to the Packout Service rate. $ 7.69 $ 8.14 $ 0.45 In areas with limited access,an additional fee is charged to fund the costs of special equipment and special handling necessary to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule. 10 and 2o-gallon containers and rates will no longer be available to new customers, effective January 1,2018. Existing customers with these containers moy confinue to use them at the new 32-gallon can rate or receive a 32-gallon replacement. 2 14 Page 4 of 5 EXHIBIT B Effective Date January 1,2018 SUMMARY OF RATE ADJUSTMENT FOR STANDARD SERVICES New YEAR 2018 2818 Service Level Rate Curbside Service No Service Minimum Charge $ 10.00 10 gallon can rate* NIA 20 gallon can rate* NIA 32 gallon can rate 18.63 68 gallon can rate 44.03 95 gallon can rate 62.02 Other combinations-rate per gallon 0.73 1 yard bin rate 131.80 1.5 yard bin rate 155.74 2 yard bin rate 207.67 3 yard bin rate 311.48 4 yard bin rate 415.31 6 yard bin rate 622.97 Packout Service 32 gallon can rate 24.40 68 gallon can rate 57.31 95 gallon can rate 8279 Other combinations-rate per gallon 0.89 Remote Area Service Add to the Packout Service rate. 8.14 In areas with limited access,an additional Fee is charged to fund the costs of special equipment and special handling necessary to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule. '10 and 20-gallon containers and rates will no longer be available to new customers,effective January 1,2018. Existing customers with these containers may continue to use them at the new 32-gallon can rate or receive a 32-gallon replacement. commercial I Multi-Pamily Service 10 gallon can rate' 20.68 20 gallon can rate' 20.68 32 gallon can rate 20.68 68 gallon can rate 48.87 95 gallon can rate 68.87 1 yard bin rate 131.80 1.5 yard bin rate 155.74 2 yard bin rate 207.67 3 yard bin rate 311.48 4 yard bin rate 415.31 6 yard bin rate 622.97 15 Page 5 of 5 Attachment 3 Ukiah Waste Solutions Variable Comparative Income Statement w/Pro Forma 2018 Revenue from operations Pro Forma 2017 2016 2015 Residential $ 971,809 $ 950,697 $ 863,235 $ 885,313 Commercial 2,360,185 2,309,257 2,179,935 2,183,651 Roll off 303,889 297,126 279,384 223,687 Recycling 21,214 21,214 52,705 53,131 Miscellaneous 9,937 9,937 35,430 28,787 Total revenue 3,667,034 3,588,231 3,410,689 3,374,569 Variable cost of services provided 1,714,127 1,686,045 1,484,721 1,412,758 Contribution margin 1,952,907 1,902,186 1,925,968 1,961,811 Fixed costs: Services provided 1,517,290 1,471,462 1,268,434 1,284,208 Selling,general,administrative (SG&A) 440,542 419,334 389,889 407,832 Total 1,957,832 1,890,796 1,658,323 1,692,040 Net income $ (4,925) $ 11,390 $ 267,645 $ 269,771 Percent of revenue -0.13% 0.32% 7.85% 7.99% Revenue from requested rate adjustment 290,040 Adjusted net income 285,115 Adjusted percent of revenue 7.78% Note 1. Assumes no new revenue in 2018,no rate adjustment. Note 2. Applies expected costs increases as proposed by UWS. Prepared by Ukiah Finance Department from income statements provided by UWS in its proposal❑ dated September 8,2017. 16 Revenue,pre-recycling commodity value(2016) Revenue composition,residential 10 20 32 68 95 Residential 72.20% 83.83% 90.30% 95.65% 96.87% Roll off 23.14% 13.46% 8.07% 3.62% 2.60% Recycling 3.90% 2.27% 1.36% 0.61% 0.44% Miscellaneous 0.76% 0.44% 0.26% 0.12% 0.09% Total 100.00% 100.00% 100.00% 100.00% 100.00% 17 Revenue,post-recycling commodity value(2018 Pro Forma) Revenue composition,residential 10 20 32 68 95 Residential 73.89% 84.96% 91.03% 96.00% 97.12% Roll off 23.68% 13.64% 8.14% 3.63% 2.61% Recycling 1.65% 0.95% 0.57% 0.25% 0.18% Miscellaneous 0.77% 0.45% 0.27% 0.12% 0.09% Total 100.00% 100.00% 100.00% 100.00% 100.00% 18 rn cli 00 G v v m `^ d Ln Ln 0000 v Od O r I N OO r•i h U iG:1 M L> -6 N aJ aJ C 1n N M d G= ro r4 Ln Lni 00 Ln C aJ ate+ 00 r-I M M m m 00 G ro 7 ll1 u1 I� 00 n ` m ; U N^ M iOh N c tb c u e-I Ch C C N Q : M cr C L ro 7 7 y OO N N o u u O Y v lzT M O O ++ O v C V O r Q1 O O (n aJ C O N 14 u O � � vu v> Ln00 c c t U to L > -6 N e-I cu •f+ O v N d co vOi vOi Q M O Vl u1 O \ Q 1� I-r_ LoL N 0) 01 � N U U v G1 O — Ln N N O O Y j O i-1 Lr) i/1• ri m co O rt�+ C C > N aJ aJ aJ N NQ ro co co 00 O E E m _0 _0 01 N lD M e C C O L L O O a1 j ,cif O fD co vim, — C O L} i/1• O aJ aJ Ln r0 7 M > aJ U e-I L L aJ U m L c v c C 0 0 E � GD c r1 a H H L o 0 0 aj a v 00 N O Lf1 O oA 00 N ro ai O — aJ p rM-1 <-- m m O 0 ro co v ru -0 •" � c OM `-I N °000 3 3 u .o C > C aJ U � L L C ' to C > i�O N N V� 00 UJ v L L U ++ rq Q = ro L L > 3 '> m Y -O -0L L aJ aJ aJ aJ aJ vOi +•' 7 7 : O +�+ aJ aJ E O q: L Y Y E O C > U U Er- o SZ • L O II II H i i OO O IIaj u U L = O O U O O Ln v, Ov O u 1 a> a> = Ln M v > +, N Cl) U O D O L L ro V u A/)- •L L aJ � L� L X X X aJ V' O 3 co > +� aJ Z H L _ -14 M t II II \ o o O L rD c6 E E a�J aJ 41 to 0 L = V II vi V) N LP) 00 M aJ aJ:~ +�.+ C ru aJ 3 v t t >= co ro G O Cc E E m z `o CD O +� c c 7 00 r. + to 0 0 0 0 0 0 0 L 4(_ O O c/> aJ L, c � E E N Ln vNi vNi = - co +-� c `J +� > o " O a) O E N N I I I I O 0 (D = O +�+ N Ln E E :� N ri r-I II O U ,n v, — C L � C `� X X Y Y 0 0 U O C Ou Ou v U C O 4! 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N N N `n L E cn cn O O O L -a GJ v CL N O V O V c6 .a_T' 0 c a a a m O L L L L zi u = � m m m -0 2 » a a, � a v a, s u u u a °J a °' a •E s N s X H rl ++ ++ ++ m '~ ++ m w W ii N E Q E Q Hit � � � � Attachment 4a SECOND AMENDED AND RESTATED WASTE COLLECTION AGREEMENT 1 22 TABLE OF CONTENTS Page Second Amended and Restated Waste Collection Agreement 1 1. Franchise Grant 1 2. Definitions 2 3. Term 5 4. Franchise Fee; Other Fees 6 5. Services 6 5.1 Solid Waste 6 5.2 Recyclables 7 5.3 Green Waste and/or Mixed Organic Waste 7 5.4 Food Waste 7 5.5 Contaminated Materials 7 5.6 Changes; Missed Pick-Ups 7 5.7 Containers— Single Family Residential 8 5.8 Containers—Multi-Family Residential, Commercial and Institutional 8 5.9 Replacement or Addition of Containers 8 5.10 Personnel and Equipment 8 5.11 Disposal and Processing Facilities 8 5.12 Local Office 10 5.13 Pick-Ups at City Facilities 10 5.14 Outreach and Public Education 10 5.15 Fall Leaf Collection 11 1 23 5.16 Spring Clean-Up Week 11 5.17 Additional Services 11 5.18 Permits and Licenses 11 5.19 Diversion Requirements 11 6. Rates 11 6.1 Establishment of Rates 11 6.2 Modification Based on Consumer Price Index, Fuel Index, Recycling Reduction and Certain Pass-Through Costs 11 6.3 Modification Based on Changes in Pass-Through Costs 13 6.4 Five Year Review 14 6.5 Modification Based on Extraordinary Items 14 6.6 Billing 14 6.7 Proposition 218 15 7. Provisions Applicable to Equipment and Personnel 15 8. Records and Reports 16 9. Hold Harmless and Insurance 16 10. Remedies upon Default 17 11. Assignment 19 12. Waiver 20 13. Administration 20 14. Independent Contractor 20 15. Notices 20 16. Amendments 21 ii 24 17. Successors and Assigns 21 18. Integration; Severability 21 Exhibit A—Reserved Exhibit B —Recyclable Materials Agreement 24 Exhibit C— Curbside Rate Calculation 25 Exhibit D —First Amended and Restated Agreement for Receipt of Wood Waste, Green Waste and Mixed Organic Waste 26 Exhibit E—Initial Service Rates 27 Hi 25 SECOND AMENDED AND RESTATED WASTE COLLECTION AGREEMENT This Second Amended and Restated Waste Collection Agreement (the"Agreement") is made as of December , 2017, by and between the City of Ukiah, a municipal corporation (hereinafter "City"), and Ukiah Waste Solutions, Inc., a California corporation(hereinafter "Company" or"Contractor"), with reference to the following: WHEREAS, Company currently collects and disposes of Solid Waste generated in City pursuant to that certain First Amended and Restated Waste Collection Agreement dated October 7, 2015 (the "Prior Agreement"); and WHEREAS, Company has invested its own funds to acquire land and facilities that increase diversion of Solid Waste from landfills, reduce greenhouse gasses, and create new jobs; and WHEREAS, the parties wish to amend and restate the Prior Agreement on the terms herein; NOW, THEREFORE, in and for the mutual covenants herein and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Franchise Grant. 1.1 City hereby grants to Company, and Company hereby accepts from City, the exclusive franchise right and privilege, subject only to Section 1.3 below, to Collect, remove, transport, Recycle, Process, compost and Dispose of all Solid Waste generated in City in accordance with the provisions of City's laws and regulations pertaining to the accumulation, collection and removal thereof and any other applicable law, including applicable State and Federal statutes or administrative rules. 1.2 All Solid Waste Collected by Company pursuant to this Agreement shall become the property of Company upon its possession thereof, provided that nothing in this section shall be deemed a waiver by City of its rights and duties under this Agreement. 1.3 The franchise granted to Company hereunder shall in all respects be exclusive, except as otherwise provided by applicable law and as follows: (a) Recyclables generated at any Residential, Commercial or Institutional Property that are Source Separated may be (i)transported personally by the Generating person for sale or donation to a Processing facility that has been duly approved and authorized as such by a governmental or other appropriate authority, including beverage containers Recycled at authorized facilities under the California Beverage Container Recycling Litter Reduction Act, (ii) may be sold or donated by the Generating person to any Charitable Entity, or(iii) sold by the Generating person to any licensed Recycler(provided the Generating person is not charged any amount by such Recycler, directly or indirectly); 1 26 (b) Solid Waste Generated at any Residential, Commercial or Institutional Property may be personally transported by the person Generating same to any licensed landfill, transfer station or materials recovery facility; (c) Green Waste removed from a Residential, Commercial or Institutional Property by a gardening, landscaping or tree trimming contractor as an incidental part of a comprehensive service offered by such contractor, rather than as a hauling service, may be disposed of by such contractor at any licensed transfer station or materials recovery facility, provided that such contractor does not store the box, bin or container used for such purpose at the location where the service is provided or remove such box, bin or container from such contractor's truck; (d) Construction Debris and Demolition Debris removed from a Residential, Commercial or Institutional Property by a licensed construction or demolition contractor using its own employees and equipment as an incidental part of a comprehensive service offered by such contractor, rather than as a hauling service, may be disposed of by such contractor at any licensed transfer station or materials recovery facility, provided that such contractor does not store the box, bin or container used for such purpose at the location where the service is provided or remove such box, bin or container from such contractor's truck; and (e) Hazardous Waste and Household Hazardous Waste may be disposed of in any lawful manner. 1.4 To the extent permitted by applicable law, City agrees to take such steps as may be reasonably necessary to protect (a) Company's ownership of Solid Waste, including Recyclables, Green Waste and/or Mixed Organic Waste, placed at the curbside or designated collection location for Collection by Company under the terms of this Agreement, and(b) Company's exclusive rights to collect all Solid Waste, including Recyclables, Green Waste and Mixed Organic Waste, in accordance with the terms hereof. City's obligation under this Section 1.4 is subject to Company's agreement, upon request of City, to reimburse City's reasonable expenses, including attorneys' fees and litigation expenses, incurred in taking steps as agreed upon herein; provided, however, that nothing herein shall prevent Company from taking any lawful action to protect its rights hereunder. 1.5 Except as expressly provided herein, this Agreement shall supersede the Prior Agreement as of the Effective Date set forth in Section 3 below, when the Prior Agreement shall cease to have any effect(except for periods prior to such Effective Date). 2. Definitions. 2.1 "Authorized Facility"means a Disposal or Processing facility that has received and is maintaining in good standing all regulatory or other approvals required by law to perform the task for which Company is using the facility and which has been approved by the City pursuant to Section 5.11 below. 2 27 2.2 "Billing Fees"means the billing fees payable to City pursuant to Section 6.6 below, including any fees or charges adopted to replace or supplement such billing fees. 2.3 "CCC"means Cold Creek Compost, Inc. 2.4 "Change in Law"means the enactment, adoption, promulgation, issuance, modification, or written adoption or change in administrative or judicial interpretation on or after the Effective Date of, any law, regulation, rule, order,judgment, decree, permit, approval or other requirement of any governmental agency(including City)having jurisdiction over this Agreement or Company's performance hereunder. 2.5 "Charitable Entity" means any not-for-profit organization or entity maintained for community service, education or the public good, including service clubs, scouting organizations, religious and educational organizations and recognized charities. 2.6 "Collect" or "Collection" means the collection, transportation and removal of Solid Waste within and from City. 2.7 "Commercial Property" means property upon which business activity is conducted, including but not limited to retail sales, services, wholesale operations, manufacturing and industrial operations, but excluding businesses conducted upon Residential Property that are permitted under applicable zoning regulations and are not the primary use of the property. 2.8 "Construction Debris" means used or discarded construction materials generated during the construction or renovation of a building, structure or other man-made improvement on a Residential, Commercial or Institutional Property. 2.9 "Containers" means any and all types of Solid Waste receptacles supplied by Company, including but not limited to rectangular bins, cylindrical containers, and any and all other kinds of receptacles or bags, irrespective of size or shape. 2.10 "Customer"means the owner or occupant of Residential, Commercial or Institutional Property. 2.11 "Demolition Debris" means used construction materials generated during the razing or renovation of a building, structure or other man-made improvement on a Residential, Commercial or Institutional Property. 2.12 "Disposal"means the permanent placing of Solid Waste in a facility legally permitted to receive it. 3 28 2.13 "Disposal Costs"means Company's costs to deposit Solid Waste collected under this Agreement at the Transfer Station(as defined in Section 5.11 below) or any other Authorized Facility. 2.14 "Food Waste"means food scraps, including animal and vegetable foods, paper tissues, paper napkins and towels, coffee grounds and filters, pizza boxes, food soiled paper plates and cups, and miscellaneous paper not suitable for recycling that is discarded(as from a Commercial or Residential Property kitchen). 2.15 "Franchise Fees"means the franchise fees payable to City pursuant to Section 4 below, including any fees or charges adopted to replace or supplement such franchise fees. 2.16 "Generate"means to create or render. A Customer is not considered to be the Generator of Solid Waste if the material has merely been transported or moved to the Customer's site. 2.17 "Green Waste" means tree trimmings, grass cuttings, plants, leaves, branches and trees (not more than six (6)inches in diameter or more than four(4) feet in length) and similar materials generated at a Residential, Commercial or Institutional Property. 2.18 "Hazardous Waste" means all substances defined as Hazardous Waste, acutely Hazardous Waste or extremely Hazardous Waste by the State of California, or identified as Hazardous Waste by the U.S. Environmental Protection Agency, under applicable laws or regulations. 2.19 "Household Hazardous Waste" means Hazardous Waste that is generated at Residential Properties. 2.20 "Institutional Property" means the premises or site of any governmental entity, including city, county, state and/or federal buildings, public schools, colleges, and public recreational sites. 2.21 "Mixed Organic Waste" means Green Waste and Food Waste. 2.22 "Multi-Family Residential Property"means any building or structure, connected structure or series of structures used for residential purposes, and consisting of three (3) or more distinct dwelling units, irrespective of whether the dwelling units are rental units or are owner-occupied. 2.23 "Pass-Through Costs"means Disposal Costs, Processing Costs and Regulatory Costs. 2.24 "Processing"means the act of salvaging, reprocessing, marketing and selling or reusing Recyclables (including Green Waste and Mixed Organic Waste) for the purpose of Recycling, whether directly or through one or more third parties (including, in the case of Green 4 29 Waste and Mixed Organic Waste, composting or anaerobic digestion), and shall include other means of diverting Solid Waste from landfills. 2.25 "Processing Costs"means fees, if any, paid by Company to a Processing Facility for Processing Recyclables, Food Waste, Green Waste, Mixed Organic Waste, Wood Waste and Solid Waste collected by Company. The amount paid by Company to PRS for Food Waste, Mixed Organic Waste, Green Waste or Wood Waste delivered to the PRS Facility shall be as determined under that certain First Amended and Restated Agreement for Receipt of Wood Waste, Green Waste and Mixed Organic Waste among PRS, UWS and SWS of even date herewith and attached as Exhibit D hereto (the"PRS Agreement"). 2.26 "Recyclables" means Solid Waste which may be reused or processed into a form suitable for reuse through reprocessing or remanufacture consistent with the requirements of the California Integrated Waste Management Act of 1989, as amended ("AB 939"), including, without limitation, paper, newsprint, printed matter, pasteboard,paper containers, cardboard, glass, aluminum, PET, HDPE, and other plastics, beverage containers, compostable materials (including Green Waste and Food Waste), and wood, brick and stone in reusable size and condition. Recyclables shall include those items of Construction Debris and Demolition Debris which are described in this Sections 2.8 and 2.11. Company shall report changes in Recyclables collected at the curbside to the City Manager who must approve those changes. 2.27 "Recycle"means the process of reusing or processing Solid Waste into a form suitable for reuse consistent with the requirements of AB 939. 2.28 "Regulatory Costs"means all regulatory and governmental fees and charges incurred by Company in connection with providing services under this Agreement, including, without limitation, Franchise Fees, Billing Fees, commercial oversight fees and landfill closure costs payable to City. 2.29 "Residential Property" means Single Family Residential Property and Multi- Family Residential Property. 2.30 "Single Family Residential Property"means any building or structure, connected structure or series of structures used for residential purposes, and consisting of less than three (3) distinct dwelling units, irrespective of whether the dwelling units are rental units or are owner-occupied. 2.31 "Solid Waste" means all putrescible and nonputrescible residential refuse, commercial solid waste, institutional solid waste, garbage, Green Waste, Food Waste, Mixed Organic Waste and rubbish as defined in Public Resources Code Section 40191, including, without limitation, for the purposes of this Agreement Construction Debris, Demolition Debris, Recyclables, but excluding Hazardous Waste and Household Hazardous Waste. 5 30 2.32 "Source Separated" means Recyclables that are separated at the Residential, Commercial or Institutional Property where they are generated from Solid Waste and other Recyclables that are Collected separately, and which are saleable or acceptable for Processing without further sorting, including, but not limited to, Recyclables consisting of glass, paper, plastic, cardboard, tin cans and aluminum cans which are separated from all other Recyclables and Solid Waste, Green Waste which is separated from all other Recyclables and Solid Waste, and Mixed Organic Waste which is separated from all other Recyclables and Solid Waste. 3. Term. It is the parties' intention that, subject to prior termination hereunder or thereunder, the term of this Agreement be coextensive with the term of the Second Amended and Restated Transfer Station Agreement dated October 7, 2017, as modified by Addendum One to the Transfer Station Agreement dated September 21, 2016, between City and Solid Wastes Systems, Inc. (the "Transfer Station Agreement"). Accordingly, subject to earlier termination in accordance with the terms of this Agreement, the term of this Agreement shall commence on October 1, 2015 (the"Effective Date") and continue for a period of sixteen(16) years and three (3)months through December 31, 2031, provided that Contractor shall have one (1) option to extend this Agreement and the rights granted hereunder on the terms and conditions herein for a period of five (5) years (the "Option") commencing January 1, 2032 and ending December 31, 2036. Contractor's exercise of the Option is subject to the following conditions: (a) notice of Contractor's exercise of the Option must be given at least twelve (12)months prior to December 31, 2031; and(b) Solid Wastes Systems, Inc. must have satisfied conditions (b)-(d) in Section 3 of the Transfer Station Agreement. The Option may not be exercised unless Contractor is in material compliance with the terms of this Agreement, and Solid Wastes Systems, Inc. is in material compliance with the Transfer Station Agreement and the Transfer Station Lease attached as Exhibit F to the Transfer Station Agreement." 4. Franchise Fee; Other Fees. Company shall be liable to City for a franchise fee equal to fifteen percent(15%) of the gross revenues collected by Company from Customers within the City limits during the term of this Agreement or such other percentage of such gross revenues as the City Council may establish from time to time. Within thirty(30) days after the end of each calendar month, Company shall send City a statement detailing gross revenue received by Company from Commercial and Institutional Customers, and from the Multi-Family Residential Customers that Company bills, for the prior calendar month, and City shall send Company a statement showing how City calculated the amounts withheld in accordance with this Section 4 and Section 6.6 below from its payment to Company for the prior calendar month. As soon as City's billing system permits it to generate the following statement, City will provide Company within thirty(30)days after the end of each calendar month with a statement detailing the amounts billed by City to the Residential Customers billed by City, the amounts collected by City from such Customers, the amounts paid to Company and all amounts withheld from such payments in accordance with this Section 4 and Section 6.6 below for the prior calendar month. In addition, each party shall maintain copies of all its billing and collection records for three (3) years following the date of billing for inspection and verification by the other party. Company shall also owe City a Billing Fee pursuant to Section 6.6 below, a commercial oversight fee of $10,000 per calendar year and a landfill closure cost of$60,000 per calendar year. The 6 31 Franchise Fee, the Billing Fee, the oversight fee and the landfill closure fee shall all be paid by means of City's withholding such amounts from the payments City makes to Company in respect of the revenues City bills to Residential Customers in accordance with Section 6.6 below. The annual oversight and landfill closure fees will each be withheld at the rate of one-twelfth per month. 5. Services. 5.1 Solid Waste. Company shall Collect and Dispose of all Solid Waste (other than Source Separated Recyclables, which are subject to Section 5.2 below, and Source Separated Green Waste and Mixed Organic Waste, which are subject to Section 5.3 below) generated at every Single Family Residential Property within City once each week on a regularly scheduled day, and at every Multi-Family Residential, Commercial and Institutional Property within City upon a schedule established between Company and each Generating person(or the owner, landlord or property manager, in the case of Multi-Family Residential Properties), but at least once each week on a regularly scheduled day, in accordance with this Agreement. Solid Waste shall not be put out for Collection with Hazardous Waste or Household Hazardous Waste in the same Container. Company will not collect Solid Waste, including Recyclables, on New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day or Christmas Day, and will make appropriate adjustments to its collection schedule in order to avoid an excessive accumulation of Solid Waste on such days. 5.2 Recyclables. On the same day as specified by Company under Section 5.1, Company shall collect all Source Separated Recyclables (other than Green Waste and Mixed Organic Waste) Generated at every Residential Property within City once each week on a regularly scheduled day in accordance with this Agreement. Company shall collect all Source Separated Recyclables (other than Green Waste and Mixed Organic Waste) Generated at every Commercial and Institutional Property within City upon a schedule established between Company and each Generating person(or the owner, landlord or property manager, in the case of Multi-Family Residential Properties), but not less frequently than weekly. 5.3 Green Waste and/or Mixed Organic Waste. On the same day as specified by Company under Section 5.1, Company shall collect all Source Separated Green Waste and/or Mixed Organic Waste Generated at every Residential Property within City once each week on a regularly scheduled day in accordance with this Agreement. Company shall collect all Source Separated Green Waste and/or Mixed Organic Waste Generated at each electing Commercial and Institutional Property within City upon a schedule and at rates established between Company and each Generating person, but not less frequently than weekly. 5.4 Food Waste. Subject to any revisions to the Food Waste Collection Program adopted pursuant to Section 5.17, Food Waste shall be collected only in the Green Waste containers approved by the City Manager pursuant to Sections 5.7 and 5.8 below as a component of Mixed Organic Waste deposited in said containers by Customers on Residential, Commercial or Institutional Properties. 7 32 5.5 Contaminated Materials. Company may refuse to collect Solid Waste, Recyclables, Green Waste and/or Mixed Organic Waste Generated by, and shall not be obligated to continue to provide any Solid Waste, Recyclables or Green Waste and/or Mixed Organic Waste Container to, any person who after reasonable warning, fails to sort Solid Waste, Recyclables, Green Waste and/or Mixed Organic Waste properly, or fails or refuses to allow Company to Collect, on an exclusive basis, said person's Solid Waste, Recyclables, Green Waste and/or Mixed Organic Waste. Company shall make available to City any warning notices issued by Company for this purpose, and City shall investigate same to determine whether the person receiving the notice has violated the applicable ordinance. Company may alternatively assess a contamination charge in accordance with Exhibit E in such instances. 5.6 Changes; Missed Pick-Ups. Company shall not alter or adjust Collection services without providing prior notice to all service addresses, and any schedule modifications shall not result in reduced service frequency to any Customer. Company shall collect and remove Solid Waste and Recyclables from any premises "missed" or "skipped" during the regularly scheduled time, within one (1) working day after demand for collection is made by the Customer or City. 5.7 Containers-Single Family Residential. Company shall collect Solid Waste, Recyclables, Green Waste and Mixed Organic Waste from Single Family Residential Properties in City in the following types of Containers: Solid Waste—32, 64 or 96 gallons, Recyclables—32 (Billy Goat Run) or 96 gallons, and Green Waste and/or Mixed Organic Waste—32 (Billy Goat Run) or 96 gallons. Company has provided and distributed one set of Solid Waste, Recyclables and Green Waste Containers, at no cost in addition to the monthly rates, to each Single Family Residential Property in City where collection can be accomplished using Company's standard curbside collection equipment, and has also provided a new Green Waste Container or modified an existing Green Waste Container of the approved size to each such Single Family Residential Property. Nothing in this section shall be deemed to preclude the use of bins or other Containers of a size and shape, which are compatible with approved rates, acceptable to and supplied by Company and, in the event City and Company shall institute new programs hereunder which require bins or other Containers of a particular size and shape, Customers on single unit Residential Properties shall use bins or other Containers supplied by Company meeting such requirements. 5.8 Containers- Multi-Family Residential, Commercial and Institutional. Company shall collect Solid Waste, Recyclables, Green Waste and/or Mixed Organic Waste from Multi- Family Residential Properties, Commercial Properties and Institutional Properties in City in a size and shape suitable for each such location from the following capacities: 32, 64 or 96 gallon carts, two-yard, three-yard, four-yard and six-yard bins, and 15-yard, 20-yard and 30-yard boxes, provided that Green Waste and/or Mixed Organic Waste shall be collected only in 64 gallon carts or two-yard bins and only commingled in the same container. 5.9 Replacement or Addition of Containers. Company shall replace, at no charge to a Single Family Residential Generator but not more than once a calendar year, a Solid Waste, Recyclables or Green Waste Container that is stolen from the curb. If from time to time a Single 8 33 Family Residential Generator may wish to have additional Containers, Company shall make additional Containers available for free and adjust the Generator's service rate. A replacement Container will be provided free to any Single Family Residential Generator returning the original Container for a Container of a different size, but not more than twice a calendar year. Company will maintain and repair Containers at its cost, and shall repair or replace damaged Containers, at Company's option, upon request of a Customer or City. The ownership of all Containers purchased by Company under this Agreement shall be and remain with Company. 5.10 Personnel and Equipment. Company shall furnish sufficient personnel, labor and equipment required for the Collection, removal, handling, Processing and Disposal of all Solid Waste Generated within the corporate limits of the City in compliance with this Agreement and the City's applicable law or City policy. 5.11 Disposal and Processing Facilities. (a) Solid Waste. Company shall transport all Solid Waste collected by it in City to the transfer station operated by SWS and located at 3151 Taylor Drive, Ukiah, California (the"Transfer Station"). All of such Solid Waste that is not Recycled shall be hauled to a licensed disposal facility in accordance with the terms of the Transfer Station Agreement. The gate fee paid by Company to SWS for Solid Waste delivered to the Transfer Station shall be as determined under the Transfer Station Agreement. (b) Recyclables. Company shall transport all Source Separated Recyclables (other than Green Waste and Mixed Organic Waste) Collected by it curbside from Residential Customers in City to the materials recovery and green waste facility operated by Pacific Recycling Solutions, Inc. ("PRS") and located at 4260 North State Street and 3501 Taylor Drive and 3515 Taylor Drive, Ukiah, California (the "PRS Facility") for Processing pursuant to the Amended and Restated Recyclable Materials Agreement between PRS and Company attached hereto as Exhibit B (the"Recyclable Materials Agreement"). Company shall transport all other Recyclables collected in City to the Transfer Station. Any residue from such Recyclables that cannot be Recycled shall be Disposed of in accordance with the Transfer Station Agreement if delivered to the Transfer Station, or at any Authorized Facility selected by PRS, if delivered to the PRS Facility. PRS shall pay Company the amounts determined, or charge Company the amounts permitted, under the Recyclable Materials Agreement. The amount, if any, paid by Company to SWS for Recyclables delivered to the Transfer Station shall be as determined under the Transfer Station Agreement. (c) Green Waste and Mixed Organic Waste. Company shall transport all Source Separated Green Waste collected by it in City to any or all of the following facilities: the Transfer Station, the PRS Facility, the CCC composting facility(the "CCC Facility"), or the Scotia biomass conversion facility(the "Scotia Facility"), or other biomass conversion facility approved by the City Manager for Processing; provided, however, that, notwithstanding any other provision in this Agreement and subject to the receipt by PRS of all government approvals and permits necessary for PRS to receive, commingle, store and handle Mixed Organic Waste, 9 34 Company shall deliver all Mixed Organic Waste generated in City from curbside collection from Residential, Multi-Family Residential, Commercial and Institutional Properties to the PRS Facility for transport from the PRS Facility to the CCC Facility during the term of and in accordance with the Agreement for Mixed Organic Waste Services between PRS and CCC dated September 15, 2015, which is attached as Exhibit 1 to Exhibit D to this Agreement (the "CCC Agreement"); provided, however, that the exercise of any option to extend that agreement by PRS must be approved by City. Any residue from the Green Waste or Mixed Organic Waste generated in City that cannot be Processed shall be disposed of in accordance with the Transfer Station Agreement if delivered to the Transfer Station, or at any Authorized Facility selected by PRS, if delivered to the PRS Facility. The amount paid by Company to SWS for Green Waste delivered to the Transfer Station shall be as determined under the Transfer Station Agreement, and the amount paid by Company to PRS for Green Waste and/or Mixed Organic Waste delivered to the PRS Facility shall be as determined under the PRS Agreement. (d) Alternate, Successor and Other Authorized Facilities. Company shall provide City with written notice as soon as Company knows that it will use a Processing Facility instead of or in addition to the PRS Facility, the Scotia Facility, or other biomass conversion facility approved by the City Manager for Processing, or the CCC Facility; provided, however, that Company and PRS shall only be entitled to propose an alternate Processing Facility (or Disposal Facility, if available)to receive Mixed Organic Waste from PRS if CCC shall refuse, due to no fault of Company, SWS or PRS, to accept Mixed Organic Waste that is not a Contaminated Load(as defined in the CCC Agreement) or if the CCC Facility shall shut down or cease operating. The notice shall provide the name and location of the proposed Facility, the anticipated gate fee and other charges for Processing at that Facility, and a copy of the proposed contract between Company and such Facility. Company shall also provide City with the increased or decreased transportation costs, if any, associated with using the proposed Facility (in the case of Mixed Organic Waste) and with any additional information about the proposed Facility reasonably requested by City. Company's use of the proposed Processing Facility shall be subject to approval by the City Council, which shall not be unreasonably withheld. In acting on a request for approval, the City shall consider, among other things, whether the use of that Facility is available at a reasonable cost to the ratepayers considering the environmental benefits and the available alternatives, and otherwise qualifies as an Authorized Facility. The City Council may consider any other factor reasonably related to a legitimate City interest in its management of waste collection and disposal, including, but not limited to, alternative technologies and facilities, the impact on rates, past performance and regulatory compliance history of the Processing Facilities under consideration, factors affecting the facilities' future performance, and the public interest. City and Company acknowledge that, as of the date of this Agreement, very few Processing Facilities will accept Mixed Organic Waste and, if not Processed, such Waste cannot be stockpiled and may not be permitted to be Disposed of in a landfill. Accordingly, and notwithstanding any other provision in this Agreement, in the case of a written request by Company to use a Processing Facility (or Disposal Facility, if available) other than CCC for Mixed Organic Waste: (i) City will, in its sole discretion and within sixty (60) days after its receipt of such request, approve the use of the proposed Facility or select an alternate Processing Facility or Disposal Facility, if available, to Process or Dispose of the Mixed 10 35 Organic Waste, and(ii) Company's service rates will be adjusted to cover any increase or decrease in its costs for Processing or Disposal, and/or transportation resulting from City's decision, effective as of the date of such request; and, provided, further, that if City does not accept the proposed Facility or select an alternate Facility in accordance with this sentence, Company shall direct PRS to deliver the Mixed Organic Waste for Processing to any licensed facility, with the costs to PRS of using the new facility being deemed to consist of the tonnage of Mixed Organic Waste delivered by PRS to the new facility multiplied by the then effective per ton or per yard Rate for MSW charged at the Transfer Station, and with the excess of such costs to PRS over the costs to PRS of using the CCC Facility being passed through to Company and treated as a Pass-Through adjustment to the Rates on the next Rate Adjustment Date pursuant to Section 6.3 below. In the event that the Transfer Station, the PRS Facility, the CCC Facility, the Scotia Facility or any other Authorized Facility described above cannot accept Solid Waste, Recyclables, Green Waste, or Mixed Organic Waste Generated in City on a temporary basis due to no fault of Company, or due to events beyond the control of Company, such as acts of God, public emergency, strike or lockout by employees of another entity unrelated to Company, Company shall locate and use an alternate licensed facility for the duration of such circumstance; provided, however, that City approval in accordance with this Section 5.11(d) shall be required if the Authorized Facility cannot accept Solid Waste for a period of time exceeding three (3) months. In addition, in adjusting the MOW Processing Rate (as defined in the PRS Agreement) at the PRS Facility during each five year review of rates conducted under Section 4c. of that Agreement, the adjustment shall include in the per ton rate all costs incurred by PRS to accommodate the Processing of Mixed Organic Waste, including, but not limited to, the capital costs of improvements to the PRS Facility, operational costs, transportation costs, and other costs required to accommodate the processing of Mixed Organic Waste and shall allow for a reasonable profit to PRS. 5.12 Local Office. Company shall maintain an office in or in close proximity to the City, as approved by the City Manager, where service may be applied for and complaints made. The address and telephone number of such office shall regularly be included in Customer billings and service information distributed to the public. Company's office shall have a responsible individual available daily between the hours of seven-thirty o'clock a.m. and four o'clock p.m., excepting Saturday, Sunday and holidays. Calls for missed collections shall be received 24 hours per day, by answering machine after four o'clock p.m. and on Saturdays, Sundays and holidays. 5.13 Pick-Ups at City Facilities. Company shall provide Containers and remove, without charge, all Solid Waste, Source Separated Recyclables and Source Separated Green and Food Waste Generated at all City facilities, including from City street cans, (of the nature and in the amounts currently collected) at least once per week, but Company may charge all other public agencies for services rendered at the same rates and on the same basis as Commercial Customers are charged for similar services. Company shall also remove, without charge, all grit and screenings from City's wastewater plant as scheduled by Company and City 11 36 5.14 Outreach and Public Education. (a) Company shall execute a public awareness campaign for recycling by Residential and Commercial Customers, which campaign will include an up to date Web Site that includes educational information, a business waste reduction program, a school Recycling program and a flyer in Company's billing statements (or posted on Company's website)not less than every six months. City shall provide Company with free space at all City-sponsored events to promote the campaign. Additional activities shall be available at additional cost by mutual agreement of the parties. Company shall also provide each new Customer with a packet of information regarding the curbside Recycling and Green Waste programs, and, if in effect, a Food Waste program, as well as information cards to be used in the event that a Customer places materials out for Recyclables, Green Waste or Food Waste collection that are not acceptable as set forth in this Agreement. Such card shall be left with the Customer's container or bin and shall inform the Customer why the materials were not picked up. (b) No later than September of each year, the Company shall propose to the City Manager an annual public awareness plan for the ensuing calendar year which shall detail the Company's proposals for increasing the customers' proper use of the Recyclables and Green Waste containers provided pursuant to Section 5.7, including the required condition of the materials deposited in those containers. At the same time, the Company shall submit a report to the City Manager detailing the Company's implementation of the plan approved for the current year. The City Manager or his or her designee may work with the Company to improve the plan and shall place the plan and the Company's report on a City Council meeting agenda for review by the City Council. 5.15 Fall Leaf Collection. Company shall provide all Customers with reasonable leaf collection without charge during the week after Thanksgiving each year in Containers and/or bags approved or provided by Company. City shall prepare and pay for an insert in all Customer billing advertising this service. 5.16 Spring Clean-up Week. Company shall provide all Customers with reasonable Green Waste collection without charge during the third week of April each year, including the collection of tree branches not to exceed six (6) inches in diameter or four(4) feet in length. 5.17 Additional or Modified Services. Company shall provide additional or modified services upon request of City, or upon the proposal of Company as approved by City pursuant to Section 5.19 below, subject, if the costs incurred by Company to provide such services increase or decrease, to the establishment by mutual written agreement of a reasonable service Rate, or service Rate adjustment, therefor. 5.18 Permits and Licenses. Company shall obtain and maintain throughout the term of this Agreement all permits, licenses and approvals necessary or required for Company to perform the work and services described herein. City shall reasonably cooperate with Company in connection with obtaining or renewing such permits, licenses and approvals. 12 37 5.19 Diversion Requirements. In an effort to assure City's continuing compliance with the current and any future diversion requirements set forth in the California Integrated Waste Management Act of 1989, as amended("AB 939"), Company shall propose and City may require Company to adopt and implement various recycling, Solid Waste reduction, public education and reporting programs for City and its residents, subject to City taking all actions necessary to implement such programs and approving reasonable service rate increases needed, if any, in connection therewith. 6. Rates. 6.1 Establishment of Rates. The service rates specified in Exhibit E to this Agreement (the "Rates") shall take effect on the Effective Date, subject to approval by the City Council and compliance with the notice and hearing requirements in Article XIILD of the California Constitution and Government Code Sections 53750 et seq. (collectively, "Proposition 218"). Such Rates shall be adjusted pursuant to Sections 6.2, 6.3, 6.4 and 6.5 below, subject to compliance with the notice and public hearing requirements of Proposition 218 as provided in such Sections. The parties' agreement to subject the Rates and certain adjustments thereto to the notice and public hearing requirements of Proposition 218 is precautionary only and shall not be deemed an admission that Proposition 218 applies to the Rates or such adjustments. Company shall not charge any amount in excess of the approved Rates for services required by or permitted under this Agreement. 6.2 Modification Based on Consumer Price Index, Fuel Index, Recycling Adjustment and Certain Pass-Through Costs. (a) Adjustment Calculation. Each Rate shall be adjusted January 1 st every year, beginning January 1, 2018 ("Rate Adjustment Date")to reflect (i) changes in the CPI, (ii) changes in the Fuel Index, (iii)the Recycle Adjustment, and (iv) changes in certain Pass- Through Costs, all by a percentage determined in accordance with the Curbside Rate Calculation attached hereto as Exhibit C (the"Calculation"). (b) Definitions. For purposes of Rate adjustments pursuant to this Section 6.2 and the Calculation, the following terms shall have the following meanings. (i) "Base Fuel Costs"means Company's actual costs for diesel and other fuels used in performing services under this Agreement for the year ended December 31, 2010 or$200,641.15. (ii) "Base Revenue"means Company's total revenue received from Customers during the Comparison Year. (iii) "Base Year"means the year ended June 30th one year prior to June 30th of the Comparison Year. (iv) "Comparison Year"means the year ended June 30th immediately prior to the relevant Rate Adjustment Date. (v) "Commercial Oversight Fees"means the total amount of commercial oversight fees, including any fees or charges adopted to replace or supplement such fees, paid by Company to City in accordance with Section 4 and 6.6 during the Comparison Year. 13 38 (vi) ,CPP'means the Consumer Price Index,All Urban Consumers,All items in San Francisco-Oakland-San Jose, CA, (Series CUURA422SA0,CUUSA422SA0) (Index 1982- 84=100),published by the United States Department of Labor,Bureau of Labor Statistics. (vii) "Disposal Fees—Garbage"means the actual Disposal Costs paid by Company to SWS for Solid Waste delivered by Company to the Transfer Station during the Comparison Year. (viii) "Disposal Fees—Green Waste"means the actual Processing Costs paid by Company to PRS or any other Authorized Facility for Green Waste and/or Mixed Organic Waste delivered by Company to the PRS Facility or such Authorized Facility(including pursuant to Section 5.11(d) above),respectively, during the Comparison Year. (ix) "Fuel Costs"means Company's actual costs for diesel and other fuels used in performing services under this Agreement during the Comparison Year. (x) "Fuel Index"means the California No.2 Diesel Retail Sales by all Sellers (Dollars Per Gallon)published by the U. S. Energy Information Administration. (xi) "Landfill Closure Costs"means the total amount of landfill closure fees, including any fees or charges adopted to replace or supplement such fees, paid by Company to City in accordance with Section 4 and 6.6 during the Comparison Year. (xii) "Recycle Adjustment"means the amount, expressed as a credit or a charge in Exhibit C, that PRS pays Company for Recyclables, or the Company pays as gate fees to PRS to accept and process Recyclables at the PRS Facility, for the Comparison Year, each determined in accordance with the Recyclable Materials Agreement. "Recycle Adjustment" shall replace "Recycle Credit" in any exhibits to this Agreement. (xiii) "Total Costs"means all of Company's costs to provide Collection services under this Agreement, including, without limitation, labor costs, vehicle and vehicle- related costs, maintenance, insurance, and transportation costs, Fuel Costs and Pass-Through Costs. (c) Rules. For purposes of Rate adjustments pursuant to this Section 6.2 and the Calculation, the following rules shall apply. (i) "changes in the CPI" shall be calculated as one hundred percent (100%) of the percentage increase or decrease, if any, in the CPI during the Comparison Year, using the CPI published for June of such Year as compared with the CPI published for June of the Base Year. (ii) "changes in the Fuel Index" shall be calculated as one hundred percent (100%) of the percentage increase or decrease, if any, in the Fuel Index from June of the Base Year through June of the Comparison Year; provided, however, that, notwithstanding Section 6.2(b)(iii) above, "Base Year" for purposes of the Fuel Index Change shall mean the year ended June 30, 2010; and, provided, further, that the Fuel Index Change adjustment(i.e., Fuel Index Change multiplied by Base Fuel Cost) for any Rate Adjustment Date shall be calculated after removal of such adjustment for the prior Rate Adjustment Date. (iii) Each adjustment element in the first part of the Calculation will be grossed up for the corresponding increase or decrease in Franchise Fees and Billing Fees (where applicable)resulting from such adjustment. (iv) Rate adjustments for changes in Commercial Oversight Fees or 14 39 Landfill Closure Costs that take effect on a date other than January I", as well as changes in other Pass-Through Costs, will be determined under Section 6.3 below and not under this Section 6.2. (d) Procedure. The procedure for Rate adjustments under this Section 6.2 shall be as follows: (i) Not later than August 15th of each year, Company shall file with the City Manager a written notice of intention to adjust each of the then current Rates effective as of January 1st of the next year in accordance with Section 6.2(a)through (c) above. Said notice shall include the Calculation, documents from which the information used to perform the Calculation was derived, and any other information and documents reasonably requested by the City Manager to verify that the proposed Rate adjustments comply with Section 6.2(a)through (c), above. (ii) Within sixty(60) days of the filing of the notice of intention, the City Manager shall review the notice and either confirm that the proposed Rates are within the limit of Section 6.2(a)though (c) above or establish by mutual agreement with Company any necessary changes to the proposed Rates to make such confirmation. (iii) Not later than October 20th, the City Manager shall inform the City Council in writing of his or her determination regarding the proposed new Rates and the City Council shall be entitled to review and confirm that the proposed Rates are within the limit of Section 6.2 above or establish by mutual agreement with Company any necessary changes to the proposed Rates to make such confirmation, not later than November 20th. Any new Rates shall become effective on the following January 1St, provided that the Company and the City shall give the respective Customers that each bills written notice of the new Rates not later than December 1 St. (iv) In the event that the CPI or the Fuel Index described in Section 6.2(b) above shall be discontinued or materially modified during the term of this Agreement, the parties shall together select a replacement index and/or otherwise change Section 6.2(b) above so as to replicate, as nearly as possible, the mutual intention of the parties to rely on the results of the relevant index described in Section 6.2(b) as in effect on the date hereof. 6.3 Modification Based on Changes in Pass-Through Costs. In addition to adjustments under Section 6.2 above, each Rate shall be adjusted to reflect changes in Pass- Through Costs that are not the subject of Rate adjustments pursuant to Section 6.2 above, as follows. Using the section of the Calculation entitled"Revenue Base," each Rate shall be increased by an amount equal to the increase in applicable Pass-Through Costs, and decreased by an amount equal to the decrease in applicable Pass-Through Costs, in each case so as to cause all the Rates to compensate for such change in Pass-Through Costs as of the date such change becomes effective and either payable by or a benefit to Company, and taking into account the increase or decrease in Franchise Fees and/or Billing Fees payable in respect of such change. 6.4 Five Year Review. Once every five (5)years (beginning no later than April 2, 2021 for purposes of adjusting the Rates effective January 1, 2022), City shall conduct a review for the purpose of determining whether or not the automatic adjustments provided in Sections 6.2 15 40 and 6.5 have adequately adjusted the rates to cover the actual increase or decrease in the Company's reasonable operating costs or have exceeded those costs and whether the Rates remain fair to the ratepayer and the Company. Depending on the results of that review the City may increase or decrease the rates. City shall complete each such review and adjustment, if any, at least three months (3) prior to the beginning of such year(by September 30, 2021 in the case of the first such review), and Company shall cooperate with such review. In conducting each such review, City shall consider the following information: financial records of Company (including operating expenses and revenues and Disposal, Processing, Regulatory and other costs of Company, and Company revenues), the factors described in Section 6.5 below, and rates charged for comparable services in similar communities. Increases or decreases in the Rates pursuant to this Section 6.4 shall be subject to the notice and public hearing requirements of Proposition 218. The City may conduct such investigation as it deems necessary to perform this review and Company shall cooperate with such investigation, which may include the City's inspection and copying of Company records and Review and/or Audit of Company's financial records by a City retained CPA, the costs of which shall be reimbursed to City from Base Revenue but treated as a pass-through cost for rate setting purposes. 6.5 Modification Based on Extraordinar Imo. In addition to adjustments under Sections 6.2, 6.3 and 6.4 above, Company may request an increase in the Rates if Company's costs increase or its revenues decrease solely as the result of extraordinary circumstances beyond its control that could not have been reasonably anticipated by Company(such as a Change in Law) and if the increase in costs or decrease in revenues unavoidably adversely affects Company's opportunity to operate at a reasonable profit. Company shall have the burden of producing evidence satisfactory to City demonstrating its need for a rate increase prior to the regular Five Year Review pursuant to Section 6.4 above, including, but not limited to, reviewed or audited financial statements of Company, if requested by City. The City Council shall consider the request in good faith. Any such increase shall only be approved through the notice and hearing requirements in Proposition 218. 6.6 Billing. Company shall bill directly for all Solid Waste, Recyclables, Green Waste and Mixed Organic Waste Collection services provided herein to all Commercial and Institutional Customers, and to those Multi-Family Residential Customers assigned by City to Company for billing. Company and City shall regularly exchange billing lists to avoid double billing and to insure that Company is following the City's direction regarding its direct billing of Multi-Family Residential Customers. City shall bill all Residential Customers (except those currently billed by Company as approved by City) for all Solid Waste, Recyclables, Green Waste and Mixed Organic Waste Collection services hereunder. Each Commercial or Institutional Customer will be billed for one (1)month of service in advance upon commencement of service, and thereafter for one (1)month of service in arrears. Interest of one percent(1%) per month or the highest rate permitted under applicable law, whichever is less, shall be applied to any past due amounts from all Customers until paid in full. Amounts shall be past due if not paid within thirty(30) days of billing. Company shall have the right to refuse service to any Customer that is more than sixty(60) days delinquent on his, her or its account; provided, however, that if the City is forced to take enforcement action against a Customer who has been refused service, 16 41 Company shall pay the City's costs to take such enforcement action as is necessary to protect public health and safety. Company shall pay City three percent (3%) of the amount billed by City to Residential Customers as a billing fee. City shall pay to Company all amounts billed to Residential Customers, less Billing Fees, Franchise Fees, commercial oversight fees and landfill closure costs (in accordance with Section 4 above), and a delinquency allowance equal to one- half percent(0.5%) of such billings, monthly within thirty(30) days of the end of the calendar month for which the Residential Customers are billed. When permitted by the City's accounting software, the City will reconcile the amount held by City as a delinquency allowance at the end of each calendar quarter and shall pay Company, within thirty(30) days after the end of such quarter, the portion of such amount that exceeds the actual delinquent billings for such quarter. 6.7 Proposition 218. Notwithstanding any other provision in this Agreement, in the event that the Rates or any modifications thereof are invalidated by a final non-appealable judgment in a court action challenging them as in violation of Proposition 218, and Company's operating costs exceed its revenue for a continuous period of six months since the date of the last Rate adjustment, Company shall have the right, exercisable by written notice to City within ninety(90) days after the entry of such judgment, to terminate this Agreement effective One Hundred Twenty(120) days after City's receipt of such notice. 7. Provisions Applicable to Equipment and Personnel. 7.1 Company shall use in connection with transportation of Solid Waste modern motor dump trucks with water tight bodies, sufficient in number and capacity to efficiently perform the work required by this Agreement and to comply with all applicable legal requirements. Company shall keep the outside of the truck bodies free from dirt and filth, and shall clean the inside of the trucks in a sanitary manner on a regular basis. Suitable measures shall be taken to prevent refuse from falling into public streets or places. Company shall keep all trucks freshly painted in a uniform manner, and the firm name or logo, telephone number, and truck number of each truck shall appear in a conspicuous manner. Company shall keep all trucks in good maintenance and repair, regularly inspect same, keep accurate records of all vehicle maintenance, and replace as needed. 7.2 Company shall not litter premises in the process of making collections nor allow refuse to blow or fall from any vehicle used for collections. Company shall clean up any and all spills, including oil and debris on the streets, resulting from its operations. Should Company fail to promptly clean up such spills resulting from its operations after notice from City, Company shall be liable to City for all reasonable costs incurred by City in doing so. 7.3 Company shall provide suitable operational and safety training for all of its employees who utilize or operate vehicles or equipment for Collection of Solid Waste or who are otherwise directly involved in such Collection. Company shall use its best efforts to assure that all employees present a neat appearance, conduct themselves in a courteous manner, and perform the work as quietly as possible. Company shall also designate one or more qualified employees as supervisors of field operations, who will devote a substantial portion of their time in field 17 42 checking Collection operations, including responding to complaints. 7.4 City officials shall at all times have access on 24 hours' prior written notice to inspect Company's work during operations and Company's facilities for purposes of ascertaining full knowledge respecting the conduct of Company's operations. 8. Records and Reports. 8.1 Company shall keep and maintain accurate books and records in accordance with the most recently adopted Accounting Standards Codification of generally accepted accounting principles by the Financial Accounting Standards Board clearly showing its revenues and expenses in connection with the operations provided for in this Agreement. Company shall maintain records accounting by category for the tonnage of Solid Waste, Green Waste, Mixed Organic Waste and Source Separated Recyclables Collected pursuant to this Agreement on a monthly, quarterly and annual basis. 8.2 Every three (3)months after the Effective Date through the date which applies for purposes of measuring compliance with the diversion requirements of AB 939, Company shall supply City with a written report setting forth Company's best estimate of the diversion rate as of the end of the most recent month. Company shall also supply City with such related information as City may reasonably request and as Company possesses or is required by this Agreement to possess concerning such estimate. 8.3 Every three (3)months after the Effective Date, Company shall provide City with a written financial report on the amounts billed by Company to each Multi-Family Residential, Commercial and Institutional Customer and the amounts paid by such Customer. 8.4 Not later than March 31 each year, or when otherwise requested by City, Company shall provide City with a complete customer list for all Customers with the service type, billing rate, and name and address of each Customer. 9. Hold Harmless and Insurance. 9.1 Company shall indemnify and hold harmless City, its City Council, boards, commissions, officers, agents, representatives and employees from any and all actions, claims or damages brought for or on account of injuries to or death of any person or damage to property of all kinds resulting from or arising out of the operations of Company, its officers, agents, employees or servants pursuant to this Agreement. The duty of Company to indemnify and hold harmless shall include the duty to defend as set forth in California Civil Code Section 2778. 9.2 Company shall have in effect during the term of this Agreement, workers' compensation and employer liability insurance providing full statutory coverage. 9.3 Company shall take out and maintain during the term of this Agreement liability 18 43 insurance for the following types and minimum amounts: (a) General liability, including comprehensive form, premises operations, products/completed operations, hazard, contractual insurance, broad form property damage, independent contractors and personal liability, with limits for bodily and property damage combined of$500,000 each occurrence and$500,000 aggregate. (b) Automobile liability, including comprehensive form, owned, hired and non- owned, with a limit of$1,000,000 for bodily injury and property damage combined. (c) Excess liability, umbrella form with the same scope of coverage and exclusions as the underlying policies, with a limit for bodily injury and property damage combined of$5,000,000 each occurrence and$5,000,000 aggregate. (d) Pollution and remediation liability with limits in an amount of not less than one million dollars ($1,000,000)per occurrence and two million dollars ($2,000,000) annual aggregate insuring against loss, the cost of remediation and legal defense as a result of pollution conditions arising out of the collision, upset or overturn of Company vehicles in conjunction with this Agreement. Insurance certificates and policy endorsements evidencing the required coverage shall be filed with City and shall be subject to approval by the City Attorney. City, its City Council, boards, commissions, officers, agents and employees shall be named as additional insureds on any such policies of insurance which shall also contain a provision that the insurance afforded thereby shall be primary. No such policy shall be cancelled or modified except upon thirty(30) days'prior written notice to City. Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. 9.4 Company shall post a $300,000 performance bond or financial instrument reasonably acceptable to the City Manager as security for Company's faithful performance of each and every term, covenant and condition of this Agreement to be performed by Company, provided that the cost of such bond or other instrument shall be included in Company's Collection Costs for rate making purposes. 10. Remedies upon Default. 10.1 Company shall be deemed in default in the event Company defaults in the performance of any of the duties to be performed by it under the terms of this Agreement and fails to cure the default as further provided in this Section 10.1. City shall give Company written notice, either by mail or by personal service, setting forth the default. Company shall correct such default within thirty(30) days after receipt of such notice (within seven(7) days if City determines that the public health or safety is at risk)unless the default cannot, by its nature, be cured within said period, in which case the cure period shall be extended for such additional time 19 44 as is reasonably necessary to effect a cure, provided that Company shall commence efforts to effect a cure as soon as practicable and shall diligently pursue the cure to completion. 10.2 In the event Company's default described in Section 10.1 is of a material provision of this Agreement and is not cured as set forth in Section 10.1 or if Company has committed Multiple Breaches (defined to mean three or more defaults of material provisions of this Agreement within an eighteen (18) month period, whether cured or not) ("Material Default") City shall have the following remedies: 10.2.1 Liquidated Damages. The parties acknowledge that City will incur damages as a result of a Material Default, and that such Material Default may not warrant termination of this Agreement. The parties agree that as of the time of the execution of this Agreement, it is impractical, if not impossible, to reasonably ascertain the extent of damages which shall be incurred by City as a result of a Material Default. The factors relating to the impracticability of ascertaining damages include, but are not limited to, the fact that: (i) substantial damage results to members of the public who are denied services or denied quality or reliable service; (ii) such breaches cause inconvenience, anxiety, frustration, and deprivation of the benefits of the Agreement to individual members of the general public for whose benefit this Agreement exists, in subjective ways and in varying degrees of intensity which are incapable of measurement in precise monetary terms; (iii)that exclusive services might be available at substantially lower costs than alternative services and the monetary loss resulting from denial of services or denial of quality or reliable services is impossible to calculate in precise monetary terms; and(iv)the termination of this Agreement for such breaches, and other remedies are, at best, a means of future correction and not remedies which make the public whole for past breaches. Liquidated damages shall be the City's exclusive damages remedy for any individual Material Default which does not result in termination of this Agreement by City. The amount of liquidated damages is $1,000 for each day the Material Default continues after Company fails to cure until it is either cured or the City terminates this Agreement_ 10.2.2 Franchise Termination. Without further notice and without suit or other proceedings, City may cancel and annul the rights and privileges of this Agreement upon a Material Default. In the event of termination of this Agreement for Material Default, City shall have the right forthwith to grant a franchise to another scavenger service or to take possession of trucks and other equipment of Company used to perform work under this Agreement. City shall have the right to retain possession of the trucks and equipment until other suitable trucks and equipment can be purchased or otherwise acquired by City for the purpose and City shall pay Company the reasonable rental value of such trucks and equipment, and keep them in good maintenance and repair, during the time the same are used by City. City shall also have access to Company's records for the purpose of billing service accounts during the period City is providing the services described in this Agreement, and shall retain all fees collected for such services. 10.2.3 Other Remedies. Upon termination of this Agreement based on a Material Default, City shall have all other remedies in law or equity for such Material Default. 20 45 10.3 If a dispute arises between City and Company regarding fees or any other term or provision of this Agreement, the parties agree to meet and confer in good faith to resolve the dispute. Either party may request to meet and confer by written notice to the other party. Alternatively, the parties may agree to participate in non-binding mediation. If the dispute is not resolved within thirty(30) days after the written request to meet and confer has been given or after the parties have agreed to non-binding mediation, the matter, other than an action seeking specific performance or other equitable relief, damages of Twenty Five Thousand Dollars ($25,000) or less, or indemnification or insurance coverage pursuant to Section 9, shall be submitted to non-binding arbitration in accordance with Title 9 of the California Code of Civil Procedure, commencing with Section 1280, before a single neutral arbitrator ("Arbitrator") in Mendocino County. The Arbitrator shall be an attorney with at least ten(10) years' experience or a retired judge (or a person having comparable qualifications) and shall be mutually agreed upon by the parties. If the parties are unable to agree on an Arbitrator, the Arbitrator shall be appointed by the superior court in accordance with Cal. Code Civ. Proc. §1281.6. The fees and expenses of the Arbitrator shall be borne equally by the parties. In the event such non-binding arbitration does not resolve the matter and in any other dispute that results in any court action, the parties waive any right to a jury trial and agree that any such action shall be filed in the federal or state courts in or for Mendocino County, each party hereby consents to the jurisdiction of and venue in such courts, the matter shall be governed by the internal laws of the State of California(irrespective of choice of law principles), and the prevailing party shall be entitled to recover its reasonable attorneys' fees, costs and disbursements incurred in such action from the non-prevailing party. 10.4 If Company shall at any time during the term of this Agreement or any extension thereof, become insolvent, or if proceedings in bankruptcy shall be instituted by or against Company, or if Company shall be adjudged bankrupt or insolvent by any Court, or if a receiver or trustee in bankruptcy or a receiver of any property by Company shall be appointed in any suit or proceeding brought by or against Company, or if Company shall make an assignment for the benefit of creditors, then and in each and every such case, and provided that such proceedings, adjudication, appointment or assignment, as the case may be, continue in effect for ninety(90) days without being vacated, removed or withdrawn, this Agreement shall immediately cease and come to an end, and the rights and privileges granted shall immediately be cancelled and annulled without notice or action required on behalf of City. 10.5 Notwithstanding any other provision herein, no default, delay or failure to perform on the part of either party shall be considered a breach hereunder if such default, delay or failure to perform is due to causes beyond such party's control, including, but not limited to, riots, civil disturbances, actions or inactions of governmental authorities, epidemic, war, embargoes, severe weather, fire, earthquake, acts of God, defaults by the other party or defaults by carriers. In the event of any such default, delay or failure to perform, any dates or times by which the affected party otherwise is scheduled to perform shall be extended for a period of time equal in duration to the additional time required because of the excused default, delay or failure to perform. 21 46 11. Assignment. 11.1 Company shall not directly or indirectly, voluntarily or involuntarily assign, mortgage, pledge or encumber any interest in all or a part of this Agreement without the prior written consent of City. The City Council shall have the right to determine in its sole discretion whether to approve, conditionally approve or deny any request by Company for approval under this Section. Any action requiring City Council approval under this Section that occurs without such approval shall give City the right to terminate this Agreement without prior notice to Company or its successors or assigns. For purposes of this Section, any transaction involving the transfer, sale or exchange of stock which results in a change in majority control of Company from its owners as of the date hereof(excluding transfers between such owners and transfers by any such owners to revocable living trusts for the benefit of their families) shall be an assignment subject to City review and approval. 11.2 Any written agreement between Company and an Authorized Facility for the disposal of Solid Waste generated in City entered into after the date of this Agreement shall provide that: (a) City is a third party beneficiary with the same right as a party to enforce such agreement; (b) any assignment of such agreement shall require City approval; (c) in the event such agreement is terminated during its term or any extended term by Company or by the Authorized Facility operator based on an uncured default by Company under such agreement, such agreement may be assumed by City without change, including as to disposal rates and terms; and(d) if terminated based on an uncured default by Company, any payments due but unpaid under such agreement on the date of termination shall continue to be an obligation of Company and the obligation to make any such payments shall not be assumed by City upon its assumption of such agreement. 12. Waiver. The waiver by either party of any breach or violation of any term or condition of this Agreement or of any provision of law by the other party must be in writing signed by the party to be charged, and shall not be deemed to be a waiver of the term, condition or provision of law, or of any subsequent breach or violation of the same or any other term, condition or provision of law. The acceptance by City of any franchise fee or other fee or other monies which may become due hereunder to City shall not be deemed to be a waiver of any preceding breach or violation by Company. 13. Administration. The administration and enforcement of this Agreement shall be the responsibility of the City Manager or a designated representative of that office. This section is not intended to indicate or suggest the City Manager has the authority to grant, amend, or revoke the franchise referenced herein. Nothing contained in this Agreement shall prohibit the City Manager from seeking approval from the City Council for any decision the City Manager is authorized to make under the terms of this Agreement. 22 47 14. Independent Contractor. Company, its employees and agents, are independent contractors and not employees or agents of City. 15. Notices. Whenever a notice or document is required or permitted to be served or given hereunder, it shall be deemed given or served when received if delivered by fax or email (with acknowledgment of receipt), certified U.S. Mail, overnight courier (such as UPS or Federal Express), or 48 hours after deposit in the U.S. Mail with first class postage affixed. Any such document or notice shall be addressed as follows: City: City Manager Ukiah Civic Center 300 Seminary Avenue Ukiah, California 95482 FAX: 707-463-6204 Email: ssangiacomo@cityofukiah.com Company: Ukiah Waste Solutions, Inc. Attn: David M. Carroll, President P. O. Box 60 Ukiah, California 95482 FAX: 707-462-2886 Email: dcarroll@candswaste.com or to such other person or address as may be specified from time to time in writing by either party in accordance with this Section. 16. Amendments. This Agreement may be amended from time to time only by written agreement between the parties signed by an authorized representative of each party. Either party may at any time request that the service or other provisions in this Agreement be modified by delivering written notice of its requested modifications to the other party. Within thirty(30) days after receipt of any such request, the parties shall meet and negotiate in good faith on adopting such requested modifications, including, without limitation, any change to the Rates necessitated by such modifications, provided that nothing herein shall obligate either party to agree on any such requested modifications. 17. Successors and Assigns. This Agreement shall be binding upon, and shall inure to the benefit of, the permitted successors and assigns of the parties. 18. Integration, Severability. This Agreement, including the Exhibits hereto, constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements between the parties, whether written or oral, relating to such subject matter, including the Prior Agreement. If a court finds any provision of this Agreement invalid or unenforceable as applied to any circumstance, the remainder of this Agreement and the application of such provision to other persons or circumstances shall remain in effect. The 23 48 parties further agree to replace such void or unenforceable provision with a valid and enforceable provision which will achieve, to the extent possible, the economic, business and other purposes of the void or unenforceable provision. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set forth above. Ukiah Waste Solutions, Inc. By: President City of Ukiah By: City Manager ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 24 49 EXHIBIT B RECYCLABLE MATERIALS AGREEMENT 25 50 EXHIBIT C CURBSIDE RATE CALCULATION 26 51 EXHIBIT D FIRST AMENDED AND RESTATED AGREEMENT FOR RECEIPT OF WOOD WASTE, GREEN WASTE AND MIXED ORGANIC WASTE 27 52 EXHIBIT E INITIAL SERVICE RATES The current rate chart is attached. Commercial Green Waste and/or Mixed Organic Waste collection is charged at the same rates as Commercial Solid Waste. The chart will need to be expanded to clarify that for Single Family Residences, the Solid Waste rate includes Recyclables, Green Waste and/or Mixed Organic Waste, and that for Multi-Family Residences and Commercial Solid Waste, Recyclables and Green Waste and/or Mixed Organic Waste collection are all billed at the cart rates listed. Rates to collect and dispose of sludge will be competitive with current rates. Insert replacement/additional cart/container fees. Insert all Special Charges. 28 53 Attachment 4b EXHIBIT B RECYCLABLE MATERIALS AGREEMENT THIS RECYCLABLE MATERIALS AGREEMENT (the"Agreement")is entered into as of December , 2017 by and between Pacific Recycling Solutions, Inc. ("Buyer")and Ukiah Waste Solutions,Inc. ("Seller"). Seller and Buyer shall collectively be referred to herein as the"Parties." WHEREAS, Seller is in the business of collecting and transporting solid waste and recyclable materials; and WHEREAS,Buyer is in the business of processing and recycling recyclable materials;and WHEREAS, depending on market conditions,Buyer wishes to purchase or accept and recycle Recyclable Materials and Seller wishes to sell or dispose of recyclable materials collected by Seller; NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, Seller and Buyer hereby agree as follows: 1. Recyclable Materials. During the term of this Agreement,Buyer agrees to purchase or accept, and Seller agrees to sell or dispose of, all of the type(s)of recyclable materials identified in Exhibit A attached hereto and incorporated herein collected by Seller curbside from single-family residences within the California City of Ukiah("Recyclable Materials"). The Recyclable Materials shall meet the standards and specifications set forth in Exhibit 1 or such other standards and specifications as shall be agreed upon in writing by Seller and Buyer. 2. Delivery. Delivery of the Recyclable Materials shall be made from Seller to Buyer's facility located at 3501 Taylor Drive,Ukiah,California, commonly known as the Materials Recycling Facility(the"MRF"),in accordance with a schedule as agreed upon in advance by Buyer and Seller. 3. Pricing; Payment. Buyer shall pay Seller or Seller shall pay Buyer the price per ton, as calculated each calendar month in accordance with Exhibit 2 attached hereto and incorporated herein, for each ton of Recyclable Materials that is received by Buyer in accordance with Section 2. The Recyclable Materials shall be weighed at Buyer's facility,as agreed by the parties, and proof of weight shall be provided to Seller and Buyer. B u y e r shall, on a monthly basis,report to Seller the number of tons of Recyclable Materials received by Buyer hereunder during the preceding month and the amount due to Seller or Buyer. Buyer shall remit to Seller,or Seller shall remit to Buyer,the full amount due no later than the fifteenth(15th)day of the month following the month in which Recyclable Materials were received by Buyer. Within thirty(30)days after the end of each year of the term of this Agreement,the Parties shall conduct a true-up of the amounts paid and the amounts owed hereunder. Each late payment shall be subject to a late fee of one and one-half percent(1-1/2%)and shall bear interest at the higher of 10%per annum or the highest rate permitted by applicable law until paid in full. Buyer shall provide Seller with information and documents necessary or reasonably requested by Seller to substantiate the numbers used to perform the calculations and determine the price or gate fee paid or charged for Recyclable Materials in accordance with Exhibit 2. 4. Term; Default; Termination. 4.1 Subject to Section 9 below,the term of this Agreement shall be for a period commencing on January 1,2018 (the"Effective Date")and ending upon the expiration or termination of Seller's Second Amended and Restated Waste Collection Agreement with the City of Ukiah of even date herewith(the"Collection Agreement"),including extensions, subject to earlier termination on the terms 54 herein. Page 1 4.2 If at any time either Party determines or becomes aware that the other Party is in default under or has breached any of the terms of this Agreement,the non-defaulting Party shall provide written notice to the other Party as to the nature of such default. If the defaulting Party fails to make any payment due hereunder within five(5)days, and/or fails to cure any default in the performance of any other obligation under this Agreement within thirty(30)days,after receipt of such written notice,the non- defaulting Party shall have the right to terminate this Agreement upon giving written notice;provided, however,that,other than for failure to make any payment hereunder, in the event the defaulting party shows cause why it should be entitled to reasonable additional time to cure a default,the non-defaulting Party shall allow such reasonable additional time to cure. 5. Representations and Warranties. In performing this Agreement,each of the Parties shall fully comply with all applicable federal, state and local laws,ordinances, decisions,orders,rules or regulations. Each of the Parties shall,and shall cause any carrier with which it contracts to,handle and transport the Recyclable Materials in a safe and workmanlike manner and all of the Parties' driver personnel and any carrier with which the Parties contract are,and shall at all times relevant to the performance of this Agreement remain,properly licensed and otherwise fully qualified to perform the services required hereunder. By the commencement date of this Agreement and throughout the term of this Agreement and any extension thereof,each Party shall be duly licensed,permitted and authorized pursuant to all applicable federal, state and local laws to handle and transport the Recyclable Materials and each Party's facility or facilities will have been issued all licenses,permits and authorizations required by all applicable federal,state and local laws to handle Recyclable Materials. 6. Indemnification. Each Party hereto(the "Indemnitor")hereby agrees to indemnify,hold harmless and defend the other Party,and its owners,officers, directors,employees and agents (collectively,the "Indemnitees"), from and against any and all liabilities,penalties, fines,forfeitures, demands,claims,causes of action,suits,judgments and costs and expenses incidental thereto,including reasonable attorneys'fees (collectively, "Damages"),which any or all of the Indemnitees may hereafter suffer,incur,be responsible for or pay out as a result of personal injuries,property damage,or contamination of or adverse effects on the environment, to the extent directly or indirectly caused by, or arising from or in connection with the breach of any representations and warranties set forth in this Agreement of, the Indemnitor,or any negligent or intentional actions or omissions or willful misconduct of the Indemnitor,its employees, officers,owners, directors or agents in the performance of this Agreement or the transportation,handling or disposition of the Recyclable Materials by the Indemnitor, its employees or subcontractors. Such indemnity shall be limited to exclude Damages to the extent they arise as a result of any negligent or intentional actions or omissions or willful misconduct of the Indemnitees or their employees, officers,owners, directors or agents. If any claims indemnified against under this paragraph have the potential for coverage under any insurance,then the indemnities set forth in this Agreement shall apply only to the extent the amount of any indemnified claim exceeds all amounts collected under any insurance covering such claim. Before pursuing recovery under this indemnity,the Indemnitees shall exhaust all recovery available for such claim from insurance. 7. Insurance. Each of the Parties shall obtain and maintain during the term of this Agreement commercial general liability insurance which conforms to the industry standard for the services being performed by each hereunder and workers' compensation insurance that complies with applicable state statutory requirements. 8. Assignment.Hent. This Agreement shall be binding upon the successors and assigns of the Parties hereto;provided,that no assignment of this Agreement shall be binding upon the other Party without the other Party's consent,which consent shall not be unreasonably withheld or delayed; and provided further, that no assignment shall be valid and binding which endeavors to relieve the assigning Party of any obligations to make payments hereunder which accrued prior to the date of assignment or in which the assignee does not affirmatively agree,in writing,to assume all obligations of the assignor under 55 Page 2 this Agreement. No assignment can be made without the prior written approval of the City of Ukiah, exercising its rights in accordance with Section 11 of the Collection Agreement. 9. Force Majeure. Except for the obligation of Buyer to pay for Recyclable Materials purchased by Buyer or the obligation of Seller to pay for Recyclable Materials disposed of by Seller,the performance of this Agreement may be suspended to the extent that and for so long as either Party's obligations hereunder are delayed or hindered by a cause or causes beyond the reasonable control of such Party. Such causes shall include,but not be limited to, acts of God,landslides,lightning, forest fires, storms, floods, freezing, earthquakes, civil disturbances, strikes, lockouts or other industrial disturbances, acts of the public enemy,wars,blockades,public riots,breakage, explosions,or other similar causes. 10. General Provisions. (a) No waiver by either Party of any one or more defaults or breaches by the other in the performance of this Agreement shall operate or be construed as a waiver of any future defaults or breaches,whether of a like or different character. If any provision of this Agreement is declared invalid or unenforceable,then such portion shall be deemed to be severable from this Agreement and shall not affect the remainder hereof. (b) This Agreement and all Exhibits hereto represent the entire understanding between the Parties and no representations, statements or agreements,unless agreed to by the parties in writing, shall modify,change,amend or otherwise affect the obligations undertaken in this Agreement. This Agreement supersedes,as of the Effective Date,the prior Recyclable Materials Agreement between the Parties dated October_,2011, and may only be amended by a written agreement executed by Seller and Buyer and approved by the City of Ukiah. (c) All notices under this Agreement shall be in writing and shall be effective if delivered personally or sent by certified mail,postage prepaid, or by overnight carrier or confirmed facsimile to the addresses set forth on the signature page hereto or to such other address as either Party shall specify by written notice so given. Any notice sent by mail shall be deemed given and received three(3)business days after the date deposited in the mail. Any notice given by personal delivery or sent by overnight carrier or confirmed facsimile shall be deemed given upon receipt. (d) The validity, interpretation and performance of this Agreement shall be governed and construed in accordance with the internal laws of the state of California, irrespective of choice of law principles, and applicable federal laws and regulations. (e) The City of Ukiah shall be considered a third party beneficiary of this Agreement with all of the rights of a party to enforce the provisions of this Agreement. 56 Page 3 EXECUTED and effective as of the Effective Date. Pacific Recycling Solutions,Inc. Ukiah Waste Solutions, Inc. By: By: Its: Its: Address for receipt of notices: Address for receipt of notices: 57 Page 4 EXHIBIT 1 TYPES. STANDARDS & SPECIFICATIONS OF RECYCLABLE MATERIALS Material Specifications During the course of operations,any changes to the material specifications for any inbound commodity will be agreed to by both Parties prior to introduction of the new commodity. Residential Materials Materials collected through curbside recycling include: glass bottles and jars,tin and aluminum cans, aluminum foil,plastic food and beverage containers(91-47)and milk and juice cartons,newspaper, OCC, magazines,junk mail, chipboard,white and office paper, and telephone books. Inbound materials may not contain more than 5%reject material. Commercial Materials Clean Corrugated Containers Consists of baled or loose corrugated containers having liners of either test liner,jute or kraft. Prohibitive materials..............................................1% Total Outthrows may not exceed ...............................5% Mixed Office Paper Consists of office fiber waste including envelopes, files, file folders,white ledger,color ledger, CPO, copy paper(coated or uncoated),brochures, forms and associated staples,clips,bindings and bands. • Prohibitives include glass,food,shredded paper,restroom waste and hospital waste. • Total outthrows may not exceed 5%. 58 Page 5 EXHIBIT 2 Pricing Schedule (a) Monthly Calculation of Tonnage Payment. The price per ton of Recyclables delivered by Seller to Buyer during any calendar month shall be calculated in accordance with Table 1 below. Table 1 Composite Market Value Payment Due From To Amount/Ton No Payment Due $115.00 $154.99 $0.00 Payment to PRS $105.00 $114.99 $15.00 $95.00 $104.99 $25.00 $85.00 $94.99 $35.00 $75.00 $84.99 $45.00 $74.99 and below $55.00 Payment to UWS $155.00 $164.99 $5.00 $165.00 $174.99 $10.00 $175.00 $184.99 $15.00 $185.00 $194.99 $20.00 $195.00 and up $25.00 *CMV means weighted average "Composite Market Value" computed according to (b)below. By way of example,using the tiers set forth in Table 1,Buyer or Seller shall pay for each ton of Recyclables delivered as follows: UWS PRS UWS Recycle Example Recycle Recycle Month Year Tons CMV Cost Cost Jul 2017 225.00 $123.41 $0.00 $0.00 Aug 2017 225.00 $121.50 $0.00 $0.00 Sep 2017 225.00 $157.75 ($5.00) ($1,125.00) Oct 2017 225.00 $155.10 ($5.00) ($1,125.00) Nov 2017 225.00 $130.50 $0.00 $0.00 Dec 2017 225.00 $125.00 $0.00 $0.00 Jan 2018 225.00 $119.10 $0.00 $0.00 Feb 2018 225.00 $115.50 $0.00 $0.00 Mar 2018 225.00 $110.25 $15.00 $3,375.00 Apr 2018 225.00 $108.50 $15.00 $3,375.00 May 2018 225.00 $104.00 $25.00 $5,625.00 Jun 2018 225.00 $106.70 $15.00 $3,375.00 59 2017-2018 Comparison Year $13,500.00 Page 6 (b) Composite Market Value(CMV). The CMV for each calendar month during the term of the Agreement(commencing with January, 2018)shall equal the CMV calculated by the following per ton weighted profile,with each category of Commodity being multiplied by the average actual market price,for such Commodity, including any California Redemption Value, for such month,FOB at the PRS Facility. The Composition percentages and/or the commodity categories in the first two columns below shall be reviewed every three(3)months after the Effective Date(beginning January 1, 2018)and will be revised to reflect actual MRF commodity throughput. Composite Market Value Grid Annual Mo Average 2016/2017 % Scrap CRV Weighted Composition Commodity Value/Ton Value/Ton Value/Ton 14.75% OCC#11 $152.75 $22.53 23.07% ONP#7 $93.92 $21.67 21.01% Mixed Paper $93.92 $19.73 0.53% HDPE Color $239.42 $80.00 $1.69 0.51% HDPE Natural $447.58 $80.00 $2.69 1.94% PET $142.17 $1,140.00 $24.87 1.25% #3 -#7 MRP $6.13 $0.08 1.82% Tin $31.42 $0.57 24.41% Glass 3 Mix ($40.00) $84.00 $10.74 0.71% Alum Cans $941.67 $3,020.00 $28.13 10.00% Residual ($92.90) ($9.29) 100.00% $123.41 60 Page 7 Attachment 4c Ukiah Waste Solutions Curbside Rate Annual Adjustment Calculations Effective Date January 1,2018 Increase/ Decrease Comparison Year Costs Index Allowed TOTAL COSTS $3,403,987.29 Less: Fuel Cost $143,594.12 Fuel 15,847.62 Less Disposal Fees-Garbage $1,017,118.77 SWS TS Gate 59,704.87 Equipment and Labor Adjustment 229,062.73 Less: Disposal Fees-Mixed Organic Waste $66,897.11 Negotiated 983.48 Remove 10&20 Gallon Carts (220,642.92) Add Enclosure Fee (80,000.00) Less City Landfill Closure Costs $60,000.00 Set by City 0.00 Less City Commercial Oversight fee $9,999.96 Set by City 0.00 Collection Costs before Recycle Adjustment $2,106,377.33 Recycle(Credit)/Charge 0.00 Amount+or- Change in Franchise Fee&Billing Costs 76,361.64 Collection COSTS Subject to CPI adj. $2,106,377.33 CPI Bay Area 73,301.93 Per Adjustment Summary 154,619.35 TOTAL Commercial Revenue base Residential Commercial Roll Off &RO Revenue 0.00% 88.28% 11.72% 100.00% $908,340.46 $2,248,776.27 $298,631.76 $2,547,408.03 2017 Comparison Year Revenue $908,340.46 $2,248,776.27 $298,631.76 $2,547,408.03 Fuel Cost $0.00 $13,989.81 $1,857.81 $15,847.62 Disposal Fees-MOW $0.00 $868.19 $115.29 $983.48 Equipment and Labor Adjustment $0.00 $202,209.79 $26,852.94 $229,062.73 Add Enclosure Fee $0.00 ($70,621.63) ($9,378.37) ($80,000.00) Remove 10&20 Gallon Carts $0.00 ($194,777.03) ($25,865.89) ($220,642.92) Landfill closure cost $0.00 $0.00 $0.00 $0.00 Commercial Oversight fee $0.00 $0.00 $0.00 $0.00 Other Regulatory&Governmental Costs $0.00 $0.00 $0.00 $0.00 Disposal Fees-Garbage $0.00 $52,705.69 $6,999.18 $59,704.87 CPI adjustment $0.00 $64,708.77 $8,593.16 $73,301.93 Recycle(Credit)/Charge $0.00 $0.00 $0.00 $0.00 Total before franchise and billing fees $908,340.46 $2,317,859.86 $307,805.88 $2,625,665.74 Franchise&Billing Fees $0.00 $67,409.79 $8,951.85 $76,361.64 Adjusted revenue $908,340.46 $2,385,269.65 $316,757.73 $2,702,027.38 Revenue Adjustment $0.00 $136,493.38 $18,125.97 $154,619.35 Rate adjustment as a percent 6.07% 61 Page 1 of 2 Ukiah Waste Solutions Curbside Rate Annual Adjustment Calculations Effective Date January 1,2018 Fuel-June to June(EIA Petroleum&Other Liquids) See Fuel Cost Adjustment Worksheet CPI Bay Area-June to June(Index) June 2016 June 2017 Index Increase(Decrease) 266.041 275.304 9.263 CPI%Change 3.48% Transfer Station Fee(Disposal Fees-Garbage)Jan to Jan January 2016 January 2017 Increase(Decrease) $92.90 $98.35 $5.45 Transfer Station Fee%Change 5.87% Mixed Organic Waste Disposal Fee(Disposal-Green Waste)Jan to Jan June 2016 June 2017 Increase(Decrease) PRS 90%CPI Jun to Jun 241.018 244.955 3.937 1.47% CCC 90%CPI Jun to Jun 0 0 0 0.00% $41.51 $42.12 1.47% Disposal Fee-Green Waste%Change 1.47% Landfill Closure Costs Jan to Jan January 2016 January 2017 Increase(Decrease) $60,000.00 $60,000.00 $0.00 Landfill Closure Costs%Change 0.00% Commercial Oversight Fee Jan to Jan January 2016 January 2017 Increase(Decrease) $10,000.00 $10,000.00 $0.00 Commercial Oversight Fee%Change 0.00% Recycle(Credit)/Charge June to June Amount Received Amount Paid Adj Amount June 2017 $0.00 $0.00 $0.00 Recycle Credit $0.00 To E16 Above City Franchise Fee 15% City Billing Fee-Residential Customers 3% 62 Page 2 of 2 Attachment 4d EXHIBIT D FIRST AMENDED AND RESTATED AGREEMENT FOR RECEIPT OF WOOD WASTE, GREEN WASTE AND MIXED ORGANIC WASTE THIS FIRST AMENDED AND RESTATED AGREEMENT FOR RECEIPT OF WOOD WASTE, GREEN WASTE AND MIXED ORGANIC WASTE(the"Agreement")is entered into as of October , 2015 ("Effective Date")by and between Pacific Recycling Solutions, Inc., a California corporation("PRS"), Ukiah Waste Solutions,Inc.,a California corporation("UWS"),and Solid Wastes Systems,Inc., a California corporation("SWS"),with reference to the following: A. PRS owns and operates a green waste and wood waste processing facility located at 4260 North State Street and 3501 Taylor Drive and 3515 Taylor Drive,Ukiah,California(the"Facility"). B. The Facility is permitted to receive Green Waste and Wood Waste and currently accepts and processes such materials received from SWS and UWS in accordance with that certain Agreement for Receipt of Wood and Green Waste dated December 12,2011 (the"Prior Agreement")which provides for disposal of approximately 10,000 tons,but without limit subject to the Facility's permitted capacity, annually of Materials (as defined below)at the Facility. C. SWS is party with the City of Ukiah(the"City")to that certain First Amended and Restated Transfer Station Agreement of even date herewith for the operation of the Ukiah Valley Transfer Station for the receipt,collection,transportation and disposal of municipal, commercial and industrial solid waste(the"TS Agreement"), and UWS is party with the City to that certain First Amended and Restated Waste Collection Agreement of even date herewith for the collection and disposal of solid waste (the"Collection Agreement"),which agreements have been amended and restated to allow for the recycling of Food Waste and Mixed Organic Waste. D. Prior to receiving Food Waste or Mixed Organic Waste,the Facility must be fully permitted to receive, commingle, store and handle Food Waste and Mixed Organic Waste. E. The parties wish to amend and restate the Prior Agreement on the terms herein effective as of the Effective Date, so that this Agreement shall supersede the Prior Agreement as of the Effective Date,when the Prior Agreement shall cease to have any effect(except for periods prior to the Effective Date). In consideration of the aforementioned recitals and upon the terms and conditions herein set forth, the parties hereto agree as follows: 1. Definitions: The following terms shall have the respective meanings set forth below: "Green Waste"shall mean green trimmings,grass,weeds,leaves,prunings,branches,dead plants,brush,tree trimmings, dead trees, small wood pieces and other types of organic yard waste,provided that dead trees and branches may not exceed six(6)inches in diameter or four(4) feet in length. "Food Waste" shall mean food scraps,paper tissues,paper napkins and towels,coffee grounds and filters,pizza boxes, food soiled paper plates and cups, and miscellaneous paper not suitable for recycling that is discarded(as from a Commercial or Residential Property kitchen). "Mixed Organic Waste" shall mean Green Waste and Food Waste. 63 1 "Wood Waste" shall mean unpainted and untreated lumber and boards. "Materials" shall mean Green Waste,Wood Waste,Food Waste and Mixed Organic Waste. "Process"shall mean handle, grind or chip and recycle(including by composting or anaerobic digestion)Materials. "CCC Agreement" shall mean the Agreement for Mixed Organic Waste Services between PRS and Cold Creek Compost,Inc. ("CCC")dated September 15, 2015,a true and correct copy of which is attached hereto as Exhibit 1. 2. Agreement to Accept Materials: PRS agrees to accept and Process all Materials received at SWS's transfer station or collected by UWS, as provided for under the TS Agreement,the Collection Agreement,and the CCC Agreement and delivered by SWS or UWS to the Facility,on the terms herein;provided,however,that PRS shall not accept Food Waste or Mixed Organic Waste until it has been fully permitted to receive, commingle, store and handle such Materials. PRS shall receive and process all such Materials in strict compliance with its permits. 3. Processing Rates: As consideration for the receipt and proper Processing by PRS of the Materials delivered by SWS and UWS, SWS and UWS shall each pay PRS the following fees: (a)Thirty Dollars($30.00)per ton for Green Waste and/or Wood Waste received by PRS at the Facility from SWS and UWS,respectively(the"GW Processing Rate"); and(b)Thirty Dollars($30.00)per ton for Food Waste and/or Mixed Organic Waste received by PRS at the Facility from SWS and UWS,respectively (the"MOW Processing Rate"). The GW Processing Rate and the MOW Processing Rate shall each be adjusted pursuant to Paragraph 4 herein. Fees shall be paid by SWS and UWS within thirty(30)days of receipt from PRS of a written invoice detailing the amount of Materials received by PRS for each month. 4. Adjustment of Processing Rates: a. Adjustment based on CPI: PRS shall have the right,commencing on January 1, 2016 and annually thereafter,to increase or decrease the GW Processing Rate and/or the MOW Processing Rate by a percentage equal to the applicable percentage increase or decrease,if any, in the Consumer Price Index,All Urban Consumers,U.S. City Average,All Items(1982-1984=100),published by the United States Department of Labor,Bureau of Labor Statistics("Index"),for the preceding year, using the Index published for the month nearest the beginning and the month nearest the end of such year. The"applicable percentage" shall be 100% for the GW Processing Rate,and 90%for the MOW Processing Rate. If PRS forgoes the application of a CPI adjustment in any year,that adjustment will be treated as a zero increase(decrease)in subsequent years,and shall not be retroactively recouped. b. Adjustment for Government Taxes:Notwithstanding any other provision herein,to the extent any government having jurisdiction over the Facility should impose any fee or tax ("Government Tax")on the Facility associated with the Processing of Materials,the GW Processing Rate and/or the MOW Processing Rate, as the case may be, shall be increased by the amount of such Government Tax,either at the per ton rate of such Tax or if such Tax is not assessed on a per ton basis, in the proportion that the total tonnage of relevant Materials PRS reasonably projects to accept from SWS and UWS during the period for which the Government Tax will pertain compared with other users of the Facility. On each adjustment of the GW Processing Rate and/or the MOW Processing Rate,PRS shall deliver to SWS and UWS written notice stating the adjusted GW Processing Rate and/or MOW Processing Rate. C. Five year review: During calendar year 2016 only,the parties and the City shall review the per ton MOW Processing Rate to determine what increase to that rate is warranted,effective as 64 2 of January 1,2017,to cover the costs incurred by PRS to accommodate the processing of MOW(the "New Program"), including,but not limited to, the capital costs of improvements to the PRS Facility, operational costs,transportation costs,and other costs(not included under Section 4.d)required to accommodate the New Program and shall allow for a reasonable profit to PRS. During calendar year 2016 and every five years thereafter,the parties and the City shall review the GW Processing Rate to determine to what extent,if any,changes in 1)the market value for Green Waste and Wood Waste,2)attendant costs including,but not limited to, changes in processing,transfer and transportation costs, and 3)the gate fee charged by CCC,pursuant to the CCC Agreement, or any successor processing site agreement,warrant an adjustment in the GW Processing Rate to account for changes in such costs,and the income produced from processed green waste and wood waste. If receiving,transfer and processing costs have become substantially more or less and/or the income produced from processed material has substantially increased or decreased during the five year period since the Effective Date or during the five year period since the last rate review,the GW Processing Rate shall be adjusted to account for these changes starting on January 1,2017, and every five (5)years thereafter based upon such five year review process,provided that no such adjustment shall reduce the GW Processing rate to less than Thirty Dollars($30.00)per ton. d. CCC Agreement Adjustments: In addition to adjustments under subparagraphs a.,b. and c. above, any change in the gate fee charged by CCC pursuant to the CCC Agreement for Local Annual Tonnage (as defined in the CCC Agreement),or by any City-approved successor processing site for similar Materials under its agreement with PRS, that are not in either case the subject of adjustments pursuant to subparagraphs a.,b. or c. above, shall be treated as an immediate pass through adjustment to the MOW Processing Rate effective as of the date of such change. For example,effective January 1, 2017 and in addition to any adjustments under subparagraphs a.,b. and c. above for the period from the Effective Date through January 1, 2017,the MOW Processing Rate will be increased by Ten Dollars ($10.00)per ton by virtue of the Ten Dollar($10.00)per ton increase in the gate fee charged PRS by CCC for Local Annual Tonnage under the CCC Agreement effective on such date. 5. Term of Agreement: This Agreement shall expire as to each of SWS and UWS on the expiration of the TS Agreement or the Collection Agreement,respectively,including extensions, subject to earlier termination,as follows. PRS, on the one hand, and either of SWS or UWS,on the other, shall be entitled to terminate this Agreement in the event of the other party's material breach hereof unless such breach is cured within thirty(30)days after written notice thereof.This Agreement shall terminate automatically as to any party in the event of such party's insolvency,bankruptcy,assignment for the benefit of creditors or other debt reorganization unless,in the case of bankruptcy,the petition is removed or withdrawn within thirty(30)days. 6. Type of Waste: PRS shall only accept, and SWS and UWS shall only be entitled to provide,Materials not containing any prohibited substances or hazardous waste. PRS shall be entitled to inspect the Materials and reject and/or return to SWS or UWS any Materials that are not in conformance with the standards set forth herein. Notice of rejection of non-conforming Materials shall be given in writing prior to the close of business on the day PRS receives such non-conforming Materials at the Facility. Failure to provide written notice in accordance with the terms of the preceding sentence shall forfeit PRS's right to reject such non-conforming Materials. SWS or UWS, as the case may be, shall bear all costs associated with inspecting,testing and rejecting any non-conforming Materials. Each party agrees to comply with all laws applicable to such party in the performance of its duties hereunder. 7. Amount of Waste to be Delivered: SWS and UWS shall deliver an aggregate minimum of 30 tons per day and an aggregate maximum of 75 tons per day of Materials to the Facility. 8. Time of Delivery: SWS and UWS shall be entitled to deliver Materials to the Facility six (6)days a week,Monday thru Saturday during normal operating hours. 9. Attorney's Fees: If any litigation is commenced between PRS and SWS or PRS and UWS to collect any sums due under this Agreement, or concerning any provisions of this Agreement,the 65 3 prevailing party in such litigation shall be entitled, in addition to such other relief deemed appropriate by the court,to reasonable attorney's fees and expenses incurred in connection with such litigation. 10. Binding Effect: This Agreement shall be binding upon and inure to the benefit of the successors and assigns of SWS, UWS and PRS. 11. Confidentiality: No party shall disclose the GW Processing Rate or the MOW Processing Rate to any person except with the express written permission of the other parties,which permission shall not be unreasonably withheld. Without limiting the generality of the foregoing, PRS shall agree to allow SWS or UWS to disclose such Processing Rates as may be reasonably requested or required by the City under the TS Agreement or the Collection Agreement. 12. Counterparts: This Agreement may be executed in counterparts,and shall be effective when fully executed by all of the parties.The parties agree to accept signatures transmitted by facsimile. 13. Third Party Beneficiaries: The City of Ukiah shall be deemed a third party beneficiary of this Agreement with all of the rights of a party to enforce the terms of this Agreement. 14. Assignment: No assignment of this Agreement can be made without the prig written approval of the City and may be assumable by the City, exercising its rights under Section I l of each of the Waste Collection Agreement or the TS Agreement. IN WITNESS WHEREOF,this Agreement is entered into as of the date first set forth above. PACIFIC RECYCLING SOLUTIONS, INC. By:6�kvt,b" hln'V SOLID WASTES SYSTEMS, INC. By:( *fie agi�o " UKIAH WASTE SOLUTIONS, INC. By: it&i-ldl 66 4 i EXHIBIT 1 I CCC AGREEMENT 67 S Attachment 4e Effective Date January 1,2018 SUMMARY OF RATE ADJUSTMENT FOR STANDARD SERVICES New YEAR 2018 2018 Service Level Rate Curbside Service No Service Minimum Charge $ 10.00 10 gallon can rate* N/A 20 gallon can rate* N/A 32 gallon can rate 18.63 68 gallon can rate 44.03 95 gallon can rate 62.02 Other combinations-rate per gallon 0.73 1 yard bin rate 131.80 1.5 yard bin rate 155.74 2 yard bin rate 207.67 3 yard bin rate 311.48 4 yard bin rate 415.31 6 yard bin rate 622.97 Packout Service 32 gallon can rate 24.40 68 gallon can rate 57.31 95 gallon can rate 82.79 Other combinations-rate per gallon 0.89 Remote Area Service Add to the Packout Service rate. 8.14 In areas with limited access,an additional fee is charged to fund the costs of special equipment and special handling necessary to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule. *10 and 20-gallon containers and rates will no longer be available to new customers,effective January],2018. Existing customers with these containers may continue to use them at the new 32-gallon can rate or receive a 32-gallon replacement. Commercial/Multi-Family Service 10 gallon can rate* 20.68 20 gallon can rate* 20.68 32 gallon can rate 20.68 68 gallon can rate 48.87 95 gallon can rate 68.87 1 yard bin rate 131.80 1.5 yard bin rate 155.74 2 yard bin rate 207.67 3 yard bin rate 311.48 4 yard bin rate 415.31 6 yard bin rate 622.97 68 Page 1 of 1 Attachment 5 ADDENDUM TWO TO TRANSFER STATION AGREEMENT This Addendum Two ("Addendum Two")to that certain Second Amended and Restated Transfer Station Agreement dated October 7, 2015, as amended by Addendum One thereto dated September 21, 2016 (the "Transfer Station Agreement"), is made between the City of Ukiah, a municipal corporation (hereinafter "City"), and Solid Wastes Systems, Inc., a California corporation (hereinafter "Contractor"), effective as of December , 2017, with reference to the following: A. City and Contractor wish to amend the Transfer Station Agreement on the terms herein. B. This is the second addendum to the Transfer Station Agreement. Except as expressly stated herein, all of the terms of the Transfer Station Agreement remain in full force and effect as currently written. NOW, THEREFORE, in and for the mutual covenants herein and other good and valuable consideration, the parties hereby agree as follows: 1. Section 6.2(b)(vi) of the Transfer Station Agreement is amended to read as follows: "CPP"means the Consumer Price Index, All Urban Consumers, All items in San Francisco- Oakland-San Jose, CA, (Series CUURA422SA0, CUUSA422SA0) (Index 1982-84=100), published by the United States Department of Labor, Bureau of Labor Statistics. IN WITNESS WHEREOF, the parties have executed this Addendum Two as of the date first set forth above. Solid Wastes Systems, Inc. By: President City of Ukiah By: City Manager ATTEST: 69 1 Kristine Lawler City Clerk APPROVED AS TO FORM: City Attorney 70 2 AMENDED AND RESTATED WASTE COLLECTION AGREEMENT i 71 TABLE OF CONTENTS Page Second Amended and Restated Waste Collection Agreement 1 1. Franchise Grant 1 2. Definitions 2 3. Tenn 5 4. Franchise Fee;Other Fees 6 5. Services 6 5.1 Solid Waste 6 5.2 Recyclables 7 5.3 Green Waste and/or Mixed Organic Waste 7 5.4 Food Waste 7 5.5 Contaminated Materials 7 5.6 Changes;Missed Pick-Ups 7 5.7 Containers—Single Family Residential 8 5.8 Containers—Multi-Family Residential,Commercial and Institutional 8 5.9 Replacement or Addition of Containers 8 5.10 Personnel and Equipment 8 5.11 Disposal and Processing Facilities 8 5.12 Local Office 10 5.13 Pick-Ups at City Facilities 10 5.14 Outreach and Public Education 10 5.15 Fall Leaf Collection 11 i 72 5.16 Spring Clean-Up Week 11 5.17 Additional Services 11 5.18 Permits and Licenses 11 5.19 Diversion Requirements 11 6. Rates 11 6.1 Establishment of Rates 11 6.2 Modification Based on Consumer Price Index,Fuel Index,Recycling Reduction and Certain Pass-Through Costs 11 6.3 Modification Based on Changes in Pass-Through Costs 13 6.4 Five Year Review 14 6.5 Modification Based on Extraordinary Items 14 6.6 Billing 14 6.7 Proposition 218 15 7. Provisions Applicable to Equipment and Personnel 15 8. Records and Reports 16 9. Hold Harmless and Insurance 16 10. Remedies upon Default 17 11. Assignment 19 12. Waiver 20 13. Administration 20 14. Independent Contractor 20 15. Notices 20 ii 73 16. Amendments 21 17. Successors and Assigns 21 18. Integration;Severability 21 Exhibit A—Reserved Exhibit B—Recyclable Materials Agreement 24 Exhibit C—Curbside Rate Calculation 25 Exhibit D—First Amended and Restated Agreement for Receipt of Wood Waste,Green Waste and Mixed Organic Waste 26 Exhibit E—Initial Service Rates 27 74 FIRST-SECOND AMENDED AND RESTATED WASTE COLLECTION AGREEMENT This F4-ASecond Amended and Restated Waste Collection Agreement(the"Agreement') is made as of 9eteser 20151)ecember 2017,by and between the City of Ukiah,a municipal corporation(hereinafter"City"),and Ukiah Waste Solutions,Inc.,a California corporation(hereinafter"Company"or"Contractor"),with reference to the following: WHEREAS,Company currently collects and disposes of Solid Waste generated in City pursuant to that certain First Amended and Restated Waste Collection Agreement dated Peee..,wo-12 204 October 7,2015(the"Prior Agreement");and WHEREAS,Company has invested its own funds to acquire land and facilities that increase diversion of Solid Waste from landfills,reduce greenhouse gasses,and create new jobs; and WHEREAS,Cit.,has appr-evoEl„r,i*ed O-..aai,1x7,,4e Cu,4.,:ao Reeyelia.n,-,,,.,-a+ (th@"New pre `�ana xx7u>�> n the parties wish to amend and restate the Prior Agreement on the terms herein: a a .o th@-NOW D,-,,...-R+H; NOW,THEREFORE,in and for the mutual covenants herein and other good and valuable consideration,the receipt and adequacy of which are hereby acknowledged,the parties agree as follows: 1. Franchise Grant. 1.1 City hereby grants to Company,and Company hereby accepts from City,the exclusive franchise right and privilege,subject only to Section 1.3 below,to Collect,remove, transport,Recycle,Process,compost and Dispose of all Solid Waste generated in City in accordance with the provisions of City's laws and regulations pertaining to the accumulation, collection and removal thereof and any other applicable law,including applicable State and Federal statutes or administrative rules. 1.2 All Solid Waste Collected by Company pursuant to this Agreement shall become the property of Company upon its possession thereof,provided that nothing in this section shall be deemed a waiver by City of its rights and duties under this Agreement. 1.3 The franchise granted to Company hereunder shall in all respects be exclusive, except as otherwise provided by applicable law and as follows: (a) Recyclables generated at any Residential,Commercial or Institutional Property that are Source Separated may be(i)transported personally by the Generating person for sale or donation to a Processing facility that has been duly approved and authorized as such by a governmental or other appropriate authority,including beverage containers Recycled at authorized facilities under the California Beverage Container Recycling Litter Reduction Act,(ii) 1 75 may be sold or donated by the Generating person to any Charitable Entity,or(iii)sold by the Generating person to any licensed Recycler(provided the Generating person is not charged any amount by such Recycler,directly or indirectly); (b) Solid Waste Generated at any Residential,Commercial or Institutional Property may be personally transported by the person Generating same to any licensed landfill, transfer station or materials recovery facility; (c) Green Waste removed from a Residential,Commercial or Institutional Property by a gardening,landscaping or tree trimming contractor as an incidental part of a comprehensive service offered by such contractor,rather than as a hauling service,may be disposed of by such contractor at any licensed transfer station or materials recovery facility, provided that such contractor does not store the box,bin or container used for such purpose at the location where the service is provided or remove such box,bin or container from such contractor's truck; (d) Construction Debris and Demolition Debris removed from a Residential, Commercial or Institutional Property by a licensed construction or demolition contractor using its own employees and equipment as an incidental part of a comprehensive service offered by such contractor,rather than as a hauling service,may be disposed of by such contractor at any licensed transfer station or materials recovery facility,provided that such contractor does not store the box,bin or container used for such purpose at the location where the service is provided or remove such box,bin or container from such contractor's truck;and (e) Hazardous Waste and Household Hazardous Waste may be disposed of in any lawful manner. 1.4 To the extent permitted by applicable law,City agrees to take such steps as may be reasonably necessary to protect(a)Company's ownership of Solid Waste,including Recyclables,Green Waste and/or Mixed Organic Waste,placed at the curbside or designated collection location for Collection by Company under the terms of this Agreement,and(b) Company's exclusive rights to collect all Solid Waste,including Recyclables,Green Waste and Mixed Organic Waste,in accordance with the terms hereof City's obligation under this Section 1.4 is subject to Company's agreement,upon request of City,to reimburse City's reasonable expenses,including attorneys'fees and litigation expenses,incurred in taking steps as agreed upon herein;provided,however,that nothing herein shall prevent Company from taking any lawful action to protect its rights hereunder. 1.5 Except as expressly provided herein,this Agreement shall supersede the Prior Agreement as of the Effective Date set forth in Section 3 below,when the Prior Agreement shall cease to have any effect(except for periods prior to such Effective Date). 2. Definitions. 2.1 "Authorized Facility"means a Disposal or Processing facility that has received 2 76 and is maintaining in good standing all regulatory or other approvals required by law to perform the task for which Company is using the facility and which has been approved by the City pursuant to Section 5.11 below. 2.2 "Billing Fees"means the billing fees payable to City pursuant to Section 6.6 below,including any fees or charges adopted to replace or supplement such billing fees. 2.3 "CCC"means Cold Creek Compost,Inc. 2.4 "Change in Law"means the enactment,adoption,promulgation,issuance, modification,or written adoption or change in administrative or judicial interpretation on or after the Effective Date of,any law,regulation,rule,order,judgment,decree,permit,approval or other requirement of any governmental agency(including City)having jurisdiction over this Agreement or Company's performance hereunder. 2.5 "Charitable Entity"means any not-for-profit organization or entity maintained for community service,education or the public good,including service clubs,scouting organizations,religious and educational organizations and recognized charities. 2.6 "Collect"or"Collection"means the collection,transportation and removal of Solid Waste within and from City. 2.7 "Commercial Property"means property upon which business activity is conducted,including but not limited to retail sales,services,wholesale operations, manufacturing and industrial operations,but excluding businesses conducted upon Residential Property that are permitted under applicable zoning regulations and are not the primary use of the property. 2.8 "Construction Debris"means used or discarded construction materials generated during the construction or renovation of a building,structure or other man-made improvement on a Residential,Commercial or Institutional Property. 2.9 "Containers"means any and all types of Solid Waste receptacles supplied by Company,including but not limited to rectangular bins,cylindrical containers,and any and all other kinds of receptacles or bags,irrespective of size or shape. 2.10 "Customer"means the owner or occupant of Residential,Commercial or Institutional Property. 2.11 "Demolition Debris"means used construction materials generated during the razing or renovation of a building,structure or other man-made improvement on a Residential, Commercial or Institutional Property. 3 77 2.12 "Disposal"means the permanent placing of Solid Waste in a facility legally permitted to receive it. 2.13 "Disposal Costs"means Company's costs to deposit Solid Waste collected under this Agreement at the Transfer Station(as defined in Section 5.11 below)or any other Authorized Facility. 2.14 "Food Waste"means food scraps,including animal and vegetable foods,paper tissues,paper napkins and towels,coffee grounds and filters,pizza boxes,food soiled paper plates and cups,and miscellaneous paper not suitable for recycling that is discarded(as from a Commercial or Residential Property kitchen). 2.15 "Franchise Fees"means the franchise fees payable to City pursuant to Section 4 below,including any fees or charges adopted to replace or supplement such franchise fees. 2.16 "Generate"means to create or render. A Customer is not considered to be the Generator of Solid Waste if the material has merely been transported or moved to the Customer's site. 2.17 "Green Waste"means tree trimmings,grass cuttings,plants,leaves,branches and trees(not more than six(6)inches in diameter or more than four(4)feet in length)and similar materials generated at a Residential,Commercial or Institutional Property. 2.18 "Hazardous Waste"means all substances defined as Hazardous Waste,acutely Hazardous Waste or extremely Hazardous Waste by the State of California,or identified as Hazardous Waste by the U.S.Environmental Protection Agency,under applicable laws or regulations. 2.19 "Household Hazardous Waste"means Hazardous Waste that is generated at Residential Properties. 2.20 "Institutional Property"means the premises or site of any governmental entity, including city,county,state and/or federal buildings,public schools,colleges,and public recreational sites. 2.21 "Mixed Organic Waste"means Green Waste and Food Waste. 2.22 "Multi-Family Residential Property"means any building or structure,connected structure or series of structures used for residential purposes,and consisting of three(3)or more distinct dwelling units,irrespective of whether the dwelling units are rental units or are owner-occupied. 2.23 "Pass-Through Costs"means Disposal Costs,Processing Costs and Regulatory Costs. 4 78 i 2.24 "Processing"means the act of salvaging,reprocessing,marketing and selling or reusing Recyclables(including Green Waste and Mixed Organic Waste)for the purpose of Recycling,whether directly or through one or more third parties(including,in the case of Green Waste and Mixed Organic Waste,composting or anaerobic digestion),and shall include other means of diverting Solid Waste from landfills. 2.25 "Processing Costs"means fees,if any,paid by Company to a Processing Facility for Processing Recyclables,Food Waste,Green Waste,Mixed Organic Waste,Wood Waste and Solid Waste collected by Company. The amount paid by Company to PRS for Food Waste, Mixed Organic Waste,Green Waste or Wood Waste delivered to the PRS Facility shall be as determined under that certain First Amended and Restated Agreement for Receipt of Wood Waste,Green Waste and Mixed Organic Waste among PRS,UWS and SWS of even date herewith and attached as Exhibit D hereto(the"PRS Agreement'). 2.26 "Recyclables"means Solid Waste which may be reused or processed into a form suitable for reuse through reprocessing or remanufacture consistent with the requirements of the California Integrated Waste Management Act of 1989,as amended("AB 939"),including, without limitation,paper,newsprint,printed matter,pasteboard,paper containers,cardboard, glass,aluminum,PET,HDPE,and other plastics,beverage containers,compostable materials (including Green Waste and Food Waste),and wood,brick and stone in reusable size and condition. Recyclables shall include those items of Construction Debris and Demolition Debris which are described in this Sections 2.8 and 2.11. Company shall report changes in Recyclables collected at the curbside to the City Manager who must approve those changes. 2.27 "Recycle"means the process of reusing or processing Solid Waste into a form suitable for reuse consistent with the requirements of AB 939. 2.28 `Regulatory Costs"means all regulatory and governmental fees and charges incurred by Company in connection with providing services under this Agreement,including, without limitation,Franchise Fees,Billing Fees,commercial oversight fees and landfill closure costs payable to City. 2.29 'Residential Property"means Single Family Residential Property and Multi- Family Residential Property. 2.30 "Single Family Residential Property"means any building or structure,connected structure or series of structures used for residential purposes,and consisting of less than three(3) distinct dwelling units,irrespective of whether the dwelling units are rental units or are owner-occupied. 2.31 "Solid Waste"means all putrescible and nonputrescible residential refuse, commercial solid waste,institutional solid waste,garbage,Green Waste,Food Waste,Mixed Organic Waste and rubbish as defined in Public Resources Code Section 40191,including, 5 79 without limitation,for the purposes of this Agreement Construction Debris,Demolition Debris, Recyclables,but excluding Hazardous Waste and Household Hazardous Waste. 2.32 "Source Separated"means Recyclables that are separated at the Residential, Commercial or Institutional Property where they are generated from Solid Waste and other Recyclables that are Collected separately,and which are saleable or acceptable for Processing without further sorting,including,but not limited to,Recyclables consisting of glass,paper, plastic,cardboard,tin cans and aluminum cans which are separated from all other Recyclables and Solid Waste,Green Waste which is separated from all other Recyclables and Solid Waste, and Mixed Organic Waste which is separated from all other Recyclables and Solid Waste. 3. Terra. cIt is the parties'intention that,subject to prior termination hereunder or thereunder,the term of this Agreement be coextensive with the term of the Second Amended and Restated Transfer Station Agreement dated October 7.2017,as modified by Addendum One to the Transfer Station Agreement dated September 21.2016.between City and Solid Wastes Systems.Inc.(the"Transfer Station AgreemenP').Accordingly,subject to earlier termination in accordance with the terms of this Agreement,the term of this Agreement shall commence on October 1,2015(the"Effective Date")and continue for a period of eleven(1-Isixteen(16),years -- Formatted:Font:Not Bold and three(3)months through December 31,20262031,provided that CompariyContractor shall have one(1)option to extend this Agreement and the€iaffeh4sedghts granted hereunder on the terms and conditions herein for a period of five(5)years(the"Option")commencing January 1, 20272032 and ending December 31, 2036. Contractor's exercise of sueh the Option is subject to the following conditions:(a)notice of Contractor's exercise of the Option must be given at least 4*-(6 welve 12)months prior to December 31,242-6-_2031- and(b)Solid Wastes Systems.Inc.must have satisfied conditions(b)-(d)in Section 3 of the Transfer Station Agreement.Theytion may not be exercised unless Ceffip Contractor is in material compliance with the terms of this Agreement&e-afiie-ef Statieff AgreeffieR4 between City a-ad Solid Wastes Systems,ine.("SWS")of eveii date herewith and Solid Wastes Systems.Inc.is in material compliance with the Transfer Station Agreement and the Transfer Station Lease attached as Exhibit F to the Transfer Station Agreement." -- Formatted:Font color:Auto -- Formatted:Tab stops: -1",Left+ -0.5",Left+ 0",Left 4. Franchise Fee;Other Fees. Company shall be liable to City for a franchise fee equal to + 0.5",Left fifteen percent(15%)of the gross revenues collected by Company from Customers within the City limits during the term of this Agreement or such other percentage of such gross revenues as the City Council may establish from time to time. Within thirty(30)days after the end of each calendar month,Company shall send City a statement detailing gross revenue received by Company from Commercial and Institutional Customers,and from the Multi-Family Residential Customers that Company bills,for the prior calendar month,and City shall send Company a statement showing how City calculated the amounts withheld in accordance with this Section 4 and Section 6.6 below from its payment to Company for the prior calendar month. As soon as 6 80 City's billing system permits it to generate the following statement,City will provide Company within thirty(30)days after the end of each calendar month with a statement detailing the amounts billed by City to the Residential Customers billed by City,the amounts collected by City from such Customers,the amounts paid to Company and all amounts withheld from such payments in accordance with this Section 4 and Section 6.6 below for the prior calendar month. In addition,each party shall maintain copies of all its billing and collection records for three(3) years following the date of billing for inspection and verification by the other party. Company shall also owe City a Billing Fee pursuant to Section 6.6 below,a commercial oversight fee of $10,000 per calendar year and a landfill closure cost of$60,000 per calendar year. The Franchise Fee,the Billing Fee,the oversight fee and the landfill closure fee shall all be paid by means of City's withholding such amounts from the payments City makes to Company in respect of the revenues City bills to Residential Customers in accordance with Section 6.6 below. The annual oversight and landfill closure fees will each be withheld at the rate of one-twelfth per month. •------------------------------------------------------------ Formatted:Not Hidden 5. Services. 5.1 Solid Waste. Company shall Collect and Dispose of all Solid Waste(other than Source Separated Recyclables,which are subject to Section 5.2 below,and Source Separated Green Waste and Mixed Organic Waste,which are subject to Section 5.3 below)generated at every Single Family Residential Property within City once each week on a regularly scheduled day,and at every Multi-Family Residential,Commercial and Institutional Property within City upon a schedule established between Company and each Generating person(or the owner, landlord or property manager,in the case of Multi-Family Residential Properties),but at least once each week on a regularly scheduled day,in accordance with this Agreement. Solid Waste shall not be put out for Collection with Hazardous Waste or Household Hazardous Waste in the same Container. Company will not collect Solid Waste,including Recyclables,on New Year's Day,Memorial Day,July 4a`,Labor Day,Thanksgiving Day or Christmas Day,and will make appropriate adjustments to its collection schedule in order to avoid an excessive accumulation of Solid Waste on such days. 5.2 Recyclables. On the same day as specified by Company under Section 5.1, Company shall collect all Source Separated Recyclables(other than Green Waste and Mixed Organic Waste)Generated at every Residential Property within City once each week on a regularly scheduled day in accordance with this Agreement. Company shall collect all Source Separated Recyclables(other than Green Waste and Mixed Organic Waste)Generated at every Commercial and Institutional Property within City upon a schedule established between Company and each Generating person(or the owner,landlord or property manager,in the case of Multi-Family Residential Properties),but not less frequently than weekly. 5.3 Green Waste and/or Mixed Organic Waste. On the same day as specified by Company under Section 5.1,Company shall collect all Source Separated Green Waste and/or Mixed Organic Waste Generated at every Residential Property within City once each week on a regularly scheduled day in accordance with this Agreement. Company shall collect all Source 7 81 Separated Green Waste and/or Mixed Organic Waste Generated at each electing Commercial and Institutional Property within City upon a schedule and at rates established between Company and each Generating person,but not less frequently than weekly. 5.4 Food Waste. Subject to any revisions to the Food Waste Collection Program adopted pursuant to Section 5.17,Food Waste shall be collected only in the Green Waste containers approved by the City Manager pursuant to Sections 5.7 and 5.8 below as a component of Mixed Organic Waste deposited in said containers by Customers on Residential,Commercial or Institutional Properties r Ht to the N@ Dfagf;a 5.5 Contaminated Materials. Company may refuse to collect Solid Waste, Recyclables,Green Waste and/or Mixed Organic Waste Generated by,and shall not be obligated to continue to provide any Solid Waste,Recyclables or Green Waste and/or Mixed Organic Waste Container to,any person who after reasonable warning,fails to sort Solid Waste, Recyclables,Green Waste and/or Mixed Organic Waste properly,or fails or refuses to allow Company to Collect,on an exclusive basis,said person's Solid Waste,Recyclables,Green Waste and/or Mixed Organic Waste. Company shall make available to City any warning notices issued by Company for this purpose,and City shall investigate same to determine whether the person receiving the notice has violated the applicable ordinance. Company may alternatively assess a contamination charge in accordance with Exhibit E in such instances. 5.6 Changes,Missed Pick-Ups. Company shall not alter or adjust Collection services without providing prior notice to all service addresses,and any schedule modifications shall not result in reduced service frequency to any Customer. Company shall collect and remove Solid Waste and Recyclables from any premises"missed"or"skipped"during the regularly scheduled time,within one(1)working day after demand for collection is made by the Customer or City. 5.7 Containers-Single Family Residential. Company shall collect Solid Waste, Recyclables,Green Waste and Mixed Organic Waste from Single Family Residential Properties in City in the following types of Containers:Solid Waste—X032,64 or 96 gallons, Recyclables—32(Billy Goat Run)or 96 gallons,and Green Waste and/or Mixed Organic Waste —32(Billy Goat Run)or 96 gallons. Company has provided and distributed one set of Solid Waste,Recyclables and Green Waste Containers,at no cost in addition to the monthly rates,to each Single Family Residential Property in City where collection can be accomplished using Company's standard curbside collection equipment,and will ,vide s„el a set tR ea-A;;..v,_, Siflgj@ fla- 4y R@SiE @ff4 !D_,,,.ffPf;„City a#@-.wv��f ..,v DR-W, ..a will. „avhas also provided a new Green Waste Container or ffw4ifymodified an existing Green Waste Container of the approved size to each such Single Family Residential Pro ertY. �r N@wPr-egr., Nothing in this section shall be deemed to preclude the use of bins or other Containers of a size and shape,which are compatible with approved rates,acceptable to and supplied by Company and,in the event City and Company shall institute new programs hereunder which require bins or other Containers of a particular size and shape,Customers on single unit Residential Properties shall use bins or other Containers supplied by Company meeting such requirements. 8 82 5.8 Containers-Multi-Family Residential,Commercial and Institutional. Company shall collect Solid Waste,Recyclables,Green Waste and/or Mixed Organic Waste from Multi- Family Residential Properties,Commercial Properties and Institutional Properties in City in a size and shape suitable for each such location from the following capacities: i n2n,32,64 or 96 gallon carts,two-yard,three-yard,four-yard and six-yard bins,and 15-yard,20-yard and 30-yard boxes,provided that Green Waste and/or Mixed Organic Waste shall be collected only in 64 gallon carts or two-yard bins and only commingled in the same container. 5.9 Replacement or Addition of Containers. Company shall replace,at no charge to a Single Family Residential Generator but not more than once a calendar year,a Solid Waste, Recyclables or Green Waste Container that is stolen from the curb. If from time to time a Single Family Residential Generator may wish to have additional Containers,Company shall make additional Containers available for free and adjust the Generator's service rate. A replacement Container will be provided free to any Single Family Residential Generator returning the original Container for a Container of a different size,but not more than twice a calendar year. Company will maintain and repair Containers at its cost,and shall repair or replace damaged Containers,at Company's option,upon request of a Customer or City. The ownership of all Containers purchased by Company under this Agreement shall be and remain with Company. 5.10 Personnel and Equipment. Company shall furnish sufficient personnel,labor and equipment required for the Collection,removal,handling,Processing and Disposal of all Solid Waste Generated within the corporate limits of the City in compliance with this Agreement and the City's applicable law or City policy. 5.11 Disposal and Processing Facilities. (a) Solid Waste. Company shall transport all Solid Waste collected by it in City to the transfer station operated by SWS and located at 3151 Taylor Drive,Ukiah,California (the"Transfer Station"). All of such Solid Waste that is not Recycled shall be hauled to a licensed disposal facility in accordance with the terms of the Transfer Station Agreement. The gate fee paid by Company to SWS for Solid Waste delivered to the Transfer Station shall be as determined under the Transfer Station Agreement. (b) Recyclables. Company shall transport all Source Separated Recyclables -- Formatted:Indent:First line: 0",widow/orphan (other than Green Waste and Mixed Organic Waste)Collected by it curbside from Residential control,Tab stops:Not at -1"+ -0.5+ 0"+ 0.5"+ 1" Customers in City to the materials recovery and green waste facility operated by Pacific Recycling Solutions,Inc.("PRS")and located at 4260 North State Street and 3501 Taylor Drive and 3515 Taylor Drive,Ukiah,California(the"PRS Facility")for Processing-pursuant to the Amended and Restated Recyclable Materials Agreement between PRS and Company attached hereto as Exhibit B(the"Recyclable Materials Agreement"). Company shall transport all other Recyclables collected in City to the Transfer Station. Any residue from such Recyclables that cannot be Recycled shall be Disposed of in accordance with the Transfer Station Agreement if delivered to the Transfer Station,or at any Authorized Facility selected by PRS,-if delivered to 9 83 the PRS Facility. PRS shall pay Company the amounts determined,or charge Company the amounts permitted,under the Recyclable Materials AgreememJ&&tweeH nn c a+i PR-S by C,,..,,., ly(the<`�� ,el�g-Ag���te�t�_The amount,if any,paid by Company to SWS for Recyclables delivered to the Transfer Station shall be as determined under the Transfer Station Agreement. (c) Green Waste and Mixed Organic Waste. Company shall transport all Source Separated Green Waste collected by it in City to any or all of the following facilities:the Transfer Station,the PRS Facility,the CCC composting facility(the"CCC Facility"),or the Scotia biomass conversion facility(the"Scotia Facility"),or other biomass conversion facility approved by the City Manager for Processing;provided,however,that,notwithstanding any other provision in this Agreement and subject to the receipt by PRS of all government approvals and permits necessary for PRS to receive,commingle,store and handle Mixed Organic Waste, Company shall deliver all Mixed Organic Waste generated in City from curbside collection from Residential,Multi-Family Residential,Commercial and Institutional Properties to the PRS Facility for transport from the PRS Facility to the CCC Facility during the term of and in accordance with the Agreement for Mixed Organic Waste Services between PRS and CCC dated September 15,2015,which is attached as Exhibit 1 to Exhibit D to this Agreement(the"CCC Agreement");provided,however,that the exercise of any option to extend that agreement by PRS must be approved by City. Any residue from the Green Waste or Mixed Organic Waste generated in City that cannot be Processed shall be disposed of in accordance with the Transfer Station Agreement if delivered to the Transfer Station,or at any Authorized Facility selected by PRS,if delivered to the PRS Facility. The amount paid by Company to SWS for Green Waste delivered to the Transfer Station shall be as determined under the Transfer Station Agreement, and the amount paid by Company to PRS for Green Waste and/or Mixed Organic Waste delivered to the PRS Facility shall be as determined under the PRS Agreement. (d) Alternate,Successor and Other Authorized Facilities. Company shall provide City with written notice as soon as Company knows that it will use a Processing Facility instead of or in addition to the PRS Facility,the Scotia Facility,or other biomass conversion facility approved by the City Manager for Processing,or the CCC Facility;provided,however, that Company and PRS shall only be entitled to propose an alternate Processing Facility(or Disposal Facility,if available)to receive Mixed Organic Waste from PRS if CCC shall refuse, due to no fault of Company,SWS or PRS,to accept Mixed Organic Waste that is not a Contaminated Load(as defined in the CCC Agreement)or if the CCC Facility shall shut down or cease operating. The notice shall provide the name and location of the proposed Facility,the anticipated gate fee and other charges for Processing at that Facility,and a copy of the proposed contract between Company and such Facility. Company shall also provide City with the increased or decreased transportation costs,if any,associated with using the proposed Facility (in the case of Mixed Organic Waste)and with any additional information about the proposed Facility reasonably requested by City. Company's use of the proposed Processing Facility shall be subject to approval by the City Council,which shall not be unreasonably withheld. In acting on a request for approval,the City shall consider,among other things,whether the use of that 10 84 Facility is available at a reasonable cost to the ratepayers considering the environmental benefits and the available alternatives,and otherwise qualifies as an Authorized Facility.The City Council may consider any other factor reasonably related to a legitimate City interest in its management of waste collection and disposal,including,but not limited to,alternative technologies and facilities,the impact on rates,past performance and regulatory compliance history of the Processing Facilities under consideration,factors affecting the facilities'future performance,and the public interest.City and Company acknowledge that,as of the date of this Agreement,very few Processing Facilities will accept Mixed Organic Waste and,if not Processed,such Waste cannot be stockpiled and may not be permitted to be Disposed of in a landfill. Accordingly,and notwithstanding any other provision in this Agreement,in the case of a written request by Company to use a Processing Facility(or Disposal Facility,if available) other than CCC for Mixed Organic Waste:(i)City will,in its sole discretion and within sixty (60)days after its receipt of such request,approve the use of the proposed Facility or select an alternate Processing Facility or Disposal Facility,if available,to Process or Dispose of the Mixed Organic Waste,and(ii)Company's service rates will be adjusted to cover any increase or decrease in its costs for Processing or Disposal,and/or transportation resulting from City's decision,effective as of the date of such request;and,provided,further,that if City does not accept the proposed Facility or select an alternate Facility in accordance with this sentence, Company shall direct PRS to deliver the Mixed Organic Waste for Processing to any licensed facility,with the costs to PRS of using the new facility being deemed to consist of the tonnage of Mixed Organic Waste delivered by PRS to the new facility multiplied by the then effective per ton or per yard Rate for MSW charged at the Transfer Station,and with the excess of such costs to PRS over the costs to PRS of using the CCC Facility being passed through to Company and treated as a Pass-Through adjustment to the Rates on the next Rate Adjustment Date pursuant to Section 6.3 below. In the event that the Transfer Station,the PRS Facility,the CCC Facility,the Scotia Facility or any other Authorized Facility described above cannot accept Solid Waste, Recyclables,Green Waste,or Mixed Organic Waste Generated in City on a temporary basis due to no fault of Company,or due to events beyond the control of Company,such as acts of God, public emergency,strike or lockout by employees of another entity unrelated to Company, Company shall locate and use an alternate licensed facility for the duration of such circumstance; provided,however,that City approval in accordance with this Section 5.11(d)shall be required if the Authorized Facility cannot accept Solid Waste for a period of time exceeding three(3) months. In addition,in adjusting the MOW Processing Rate(as defined in the PRS Agreement) at the PRS Facility during teach five year review of rates conducted4n-244-6 under Section 4c. of that Agreement,the adjustment shall include in the per ton rate all costs incurred by PRS to accommodate the Processing of 440WMixed Organic Waste,including,but not limited to,the capital costs of improvements to the PRS Facility,operational costs,transportation costs,and other costs required to accommodate the Now 4gfam of Mixed Organic Waste and shall allow for a reasonable profit to C-e+Hpa+iyPRS. 5.12 Local Office. Company shall maintain an office in or in close proximity to the City,as approved by the City Manager,where service may be applied for and complaints made. The address and telephone number of such office shall regularly be included in Customer billings and service information distributed to the public. Company's office shall have a responsible 11 85 individual available daily between the hours of seven-thirty o'clock a.m.and four o'clock p.m., excepting Saturday,Sunday and holidays. Calls for missed collections shall be received 24 hours per day,by answering machine after four o'clock p.m.and on Saturdays,Sundays and holidays. 5.13 Pick-Ups at City Facilities. Company shall provide Containers and remove, without charge,all Solid Waste,Source Separated Recyclables and Source Separated Green and Food Waste Generated at all City facilities,including from City street cans,(of the nature and in the amounts currently collected)at least once per week,but Company may charge all other public agencies for services rendered at the same rates and on the same basis as Commercial Customers are charged for similar services. Company shall also remove,without charge,all grit and screenings from City's wastewater plant as scheduled by Company and City t -- Formatted:Widow/Orphan control,Tab stops:Not at -1"+ -0.5"+ 0"+ 0.5"+ 1" 5.14 Outreach and Public Education, ,_- Formatted:Font color:Black (a) Company shall execute a public awareness campaign for recycling by t -- Formatted:List Paragraph,Indent:Left: 0",First line: Residential and Commercial Customers,which campaign will include an up to date Web Site 1",Numbered+Level:1+Numbering Style:a,b,c,... +Start at:1+Alignment:Left+Aligned at: 1"+Indent that includes educational information,a business waste reduction program,a school Recycling at: 125" program and a flyer in Company's billing statements(or posted on Company's website)not less than every six months. City shall provide Company with free space at all City-sponsored events to promote the campaign. Additional activities shall be available at additional cost by mutual agreement of the parties. Company shall also provide each new Customer with a packet of information regarding the curbside Recycling and Green Waste programs,and,if in effect,a Food Waste program,as well as information cards to be used in the event that a Customer places materials out for Recyclables,Green Waste or Food Waste collection that are not acceptable as set forth in this Agreement. Such card shall be left with the Customer's container or bin and shall inform the Customer why the materials were not picked up. - Formatted:Font color:Black (b) No later than September of each year,the Company shall propose to the Formatted:Widow/Orphan control City Manager an annual public awareness plan for the ensuing calendar year which shall detail the Company's proposals for increasing the customers'proper use of the Recyclables and Green Waste containers provided pursuant to Section 5.7,including the required condition of the materials deposited in those containers.At the same time,the Company shall submit a report to the City Manager detailing the Company's implementation of the plan approved for the current year.The City Manager or his or her designee may work with the Company to improve the plan and shall place the plan and the Company's report on a City Council meeting agenda for review by the City Council. 5.15 Fall Leaf Collection. Company shall provide all Customers with reasonable leaf collection without charge during the week after Thanksgiving each year in Containers and/or bags approved or provided by Company. City shall prepare and pay for an insert in all Customer billing advertising this service. 12 86 5.16 Spring Clean-up Week.Company shall provide all Customers with reasonable Green Waste collection without charge during the third week of April each year,including the collection of tree branches not to exceed six(6)inches in diameter or four(4)feet in length. 5.17 Additional or Modified Services. Company shall provide additional or modified services upon request of City,or upon the proposal of Company as approved by City pursuant to Section 5.19 below,subject,if the costs incurred by Company to provide such services increase or decrease,to the establishment by mutual written agreement of a reasonable service Rate,or service Rate adjustment,therefor. t--- Formatted:Tab stops: A",Left+ -0.5",Left+ 0",Left 5.18 Permits and Licenses. Company shall obtain and maintain throughout the term of + 0.5",Left+ 1",Left this Agreement all permits,licenses and approvals necessary or required for Company to perform the work and services described herein. City shall reasonably cooperate with Company in connection with obtaining or renewing such permits,licenses and approvals. 5.19 Diversion Requirements. hi an effort to assure City's continuing compliance with the current and any future diversion requirements set forth in the California Integrated Waste Management Act of 1989,as amended("AB 939"),Company shall propose and City may require Company to adopt and implement various recycling,Solid Waste reduction,public education and reporting programs for City and its residents,subject to City taking all actions necessary to implement such programs and approving reasonable service rate increases needed, if any,in connection therewith. 6. Rates. 6.1 Establishment of Rates. The service rates specified in Exhibit E to this Agreement(the"Rates")shall take effect on the Effective Date,subject to approval by the City Council and compliance with the notice and hearing requirements in Article XIILD of the California Constitution and Government Code Sections 53750 et seq.(collectively,"Proposition 218"). Such Rates shall be adjusted pursuant to Sections 6.2,6.3,6.4 and 6.5 below,subject to compliance with the notice and public hearing requirements of Proposition 218 as provided in such Sections. The parties'agreement to subject the Rates and certain adjustments thereto to the notice and public hearing requirements of Proposition 218 is precautionary only and shall not be deemed an admission that Proposition 218 applies to the Rates or such adjustments. Company shall not charge any amount in excess of the approved Rates for services required by or permitted under this Agreement. 6.2 Modification Based on Consumer Price Index,Fuel Index,Recycling Adjustment and Certain Pass-Through Costs. (a) Adjustment Calculation. Each Rate shall be adjusted January Ist every------ Formatted:underline year,beginning January 1,'0"2018("Rate Adjustment Date")to reflect Lilchanges in the CPI, (ii)changes in the Fuel Index,fifilthe ameufft paid to C,.,v.,.aRy by DDS f n v,..,,.iablesltecycle Adjustment,and(iv)changes in certain Pass-Through Costs,all by a percentage determined in accordance with the Curbside Rate Calculation attached hereto as Exhibit C(the"Calculation"). 13 87 (b) Definitions. For purposes of Rate adjustments pursuant to this Section 6.2 and the Calculation,the following terms shall have the following meanings. (i) "Base Fuel Costs"means Company's actual costs for diesel and other fuels used in performing services under this Agreement for the year ended December 31, 2010 or$200,641.15. (ii) "Base Revenue"means Company's total revenue received from Customers during the Comparison Year. (iii) "Base Year"means the year ended June 301i one year prior to June 301i of the Comparison Year. (iv) "Comparison Year"means the year ended June 301i immediately prior to the relevant Rate Adjustment Date. (v) "Commercial Oversight Fees"means the total amount of commercial oversight fees,including any fees or charges adopted to replace or supplement such fees,paid by Company to City in accordance with Section 4 and 6.6 during the Comparison Year. Ivi) "CPI"means the Consumer Price Index,All Urban Consumers,r4.S. �;-- Formatted:Font:Times New Roman,11 pt A44 -_ (All items in San Francisco-Oakland-San Jose,CA,(Series Formatted:HTML Preformatted,Indent:First line: 0", CUURA422SA0,CUUSA422SA0)(Index 1982- 484=100),published by the United States- - Widow/Orphan control,Tab stops:Not at -1"+ -0.5"+ Department of Labor,Bureau of Labor Statistics - 0"+ 0.5"+ 1" (vii) "Disposal Fees—Garbage"means the actual Disposal Costs paid by Formatted:Font:Times New Roman,11 pt Company to SWS for Solid Waste delivered by Company to the Transfer Station during the Comparison Year. Formatted:Font:Times New Roman,11 pt (viii) "Disposal Fees—Green Waste"means the actual Processing Costs Formatted:Font:11 pt paid by Company to PRS or any other Authorized Facility for Green Waste and/or Mixed Organic Waste delivered by Company to the PRS Facility or such Authorized Facility(including pursuant to Section 5.11(d)above),respectively,during the Comparison Year. (ix) "Fuel Costs"means Company's actual costs for diesel and other fuels used in performing services under this Agreement during the Comparison Year. (x) "Fuel Index"means the California No.2 Diesel Retail Sales by all Sellers(Dollars Per Gallon)published by the U.S.Energy Information Administration. (xi) "Landfill Closure Costs"means the total amount of landfill closure fees,including any fees or charges adopted to replace or supplement such fees,paid by Company to City in accordance with Section 4 and 6.6 during the Comparison Year. 0,4i) " oeyel o C-°,lite m .,tl,o,. ,,,1..,.t 4(A)the a .44y weightedaA,e-agepr4ee(A 434 A P) to DDC is,-v....ife to pay to!`...,-ipa+,...., dyw 4.14e Residen4ial Custemer-s dufing the Coffipmison Year-,but not less 4ian$5.00,times(B)the total tons of sueh Reeyelables so delivered by Company to PRS and aeeepted by PRS dtifing the than 5,,o of the total Reeyelables delivered to PRS("the Aeeeptable Rejeetion Rate"),the er-edi 0 shall inelude AAIWAP,bu4 not less than$5.00,tifnes the tons ofReeyelables r-ejeeted by PRS for-that same six month period in exeess of the Aeeeptable Rejeetion Rate. (xii) "Recyclejustment"means the amount,expressed as a credit or a charge in Exhibit C,that PRS 12Us Company for Recyclables,or the Company]2ays as gate fees 14 88 to PRS to accept and process Recyclables at the PRS Facility,for the Comparison Year,each determined in accordance with the Recyclable Materials Agreement."Recycle Adjustment"shall replace"Recycle Credit"in any exhibits to this Agreement. (xiii) "Total Costs"means all of Company's costs to provide Collection services under this Agreement,including,without limitation,labor costs,vehicle and vehicle- related costs,maintenance,insurance,and transportation costs,Fuel Costs and Pass-Through Costs. (c) Rules. For purposes of Rate adjustments pursuant to this Section 6.2 and the Calculation,the following rules shall apply. (i) "changes in the CPI "shall be calculated as one hundred percent(100%)of the percentage increase or decrease,if any,in the CPI during the Comparison Year,using the CPI published for June of such Year as compared with the CPI published for June of the Base Year. (ii) "changes in the Fuel Index"shall be calculated as one hundred percent(100%)of the percentage increase or decrease,if any,in the Fuel Index from June of the Base Year through June of the Comparison Year;provided,however,that, notwithstanding Section 6.2(b)(iii)above,"Base Year"for purposes of the Fuel Index Change shall mean the year ended June 30,2010;and,provided,further,that the Fuel Index Change adjustment(i.e.,Fuel Index Change multiplied by Base Fuel Cost)for any Rate Adjustment Date shall be calculated after removal of such adjustment for the prior Rate Adjustment Date. (iii) Each adjustment element in the first part of the Calculation will be grossed up for the corresponding increase or decrease in Franchise Fees and Billing Fees(where applicable)resulting from such adjustment, (iv) Rate adjustments for changes in Commercial Oversight Fees or Landfill Closure Costs that take effect on a date other than January 1St,as well as changes in other Pass-Through Costs,will be determined under Section 6.3 below and not under this Section 6.2. (d) Procedure. The procedure for Rate adjustments under this Section 6.2 shall be as follows: (i) Not later than August 15th of each year,Company shall file with the City Manager a written notice of intention to adjust each of the then current Rates effective as of January 1 st of the next year in accordance with Section 6.2(a)through(c)above.Said notice shall include the Calculation,documents from which the information used to perform the Calculation was derived,and any other information and documents reasonably requested by the City Manager to verify that the proposed Rate adjustments comply with Section 6.2(a)through c above. (ii) Within sixty(60)days of the filing of the notice of intention,the City Manager shall review the notice and either confirm that the proposed Rates are within the limit of Section 6.2(a)though(c)above or establish by mutual agreement with Company any necessary changes to the proposed Rates to make such confirmation. (iii) Not later than October 20tt',the City Manager shall inform the City Council in writing of his or her determination regarding the proposed new Rates and the City Council shall be entitled to review and confirm that the proposed Rates are within the limit of Section 6.2 above or establish by mutual agreement with Company any necessary changes to the 15 89 proposed Rates to make such confirmation,not later than November 20th. Any new Rates shall become effective on the following January 1St,provided that the Company and the City shall give the respective Customers that each bills written notice of the new Rates not later than December I St. (iv) In the event that the CPI or the Fuel Index described in Section 6.2(b)above shall be discontinued or materially modified during the term of this Agreement,the parties shall together select a replacement index and/or otherwise change Section 6.2(b)above so as to replicate,as nearly as possible,the mutual intention of the parties to rely on the results of the relevant index described in Section 6.2(b)as in effect on the date hereof 6.3 Modification Based on Changes in Pass-Through Costs.In addition to adjustments under Section 6.2 above,each Rate shall be adjusted to reflect changes in Pass- Through Costs that are not the subject of Rate adjustments pursuant to Section 6.2 above,as follows. Using the section of the Calculation entitled"Revenue Base,"each Rate shall be increased by an amount equal to the increase in applicable Pass-Through Costs,and decreased by an amount equal to the decrease in applicable Pass-Through Costs,in each case so as to cause all the Rates to compensate for such change in Pass-Through Costs as of the date such change becomes effective and either payable by or a benefit to Company,and taking into account the increase or decrease in Franchise Fees and/or Billing Fees payable in respect of such change. 6.4 Five Year Review. Once every five(5)years(beginning no later than April 2, 20162021 for purposes of adjusting the Rates effective January 1,241q2022),City shall conduct a review for the purpose of determining whether or not the automatic adjustments provided in Sections 6.2 and 6.5 have adequately adjusted the rates to cover the actual increase or decrease in the Company's reasonable operating costs or have exceeded those costs and whether the Rates remain fair to the ratepayer and the Company.Depending on the results of that review the City may increase or decrease the rates.City shall complete each such review and adjustment,if any, at least three months(3)prior to the beginning of such year(by September 30,20 2021 in the case of the first such review),and Company shall cooperate with such review. In conducting each such review,City shall consider the following information:financial records of Company (including operating expenses and revenues and Disposal,Processing,Regulatory and other costs of Company,and Company revenues),the factors described in Section 6.5 below,and rates charged for comparable services in similar communities. Increases or decreases in the Rates pursuant to this Section 6.4 shall be subject to the notice and public hearing requirements of Proposition 218.The City may conduct such investigation as it deems necessary to perform this review and Company shall cooperate with such investigation,which may include the City's inspection and copying of Company records and Review and/or Audit of Company's financial records by a City retained CPA,the costs of which shall be reimbursed to City from Base Revenue but treated as a pass-through cost for rate setting purposes. 6.5 Modification Based on Extraordinary Items. In addition to adjustments under Sections 6.2,6.3 and 6.4 above,Company may request an increase in the Rates if Company's costs increase or its revenues decrease solely as the result of extraordinary circumstances beyond its control that could not have been reasonably anticipated by Company(such as a Change in 16 90 Law)and if the increase in costs or decrease in revenues unavoidably adversely affects Company's opportunity to operate at a reasonable profit. Company shall have the burden of producing evidence satisfactory to City demonstrating its need for a rate increase prior to the regular Five Year Review pursuant to Section 6.4 above,including,but not limited to,reviewed or audited financial statements of Company,if requested by City. The City Council shall consider the request in good faith.Any such increase shall only be approved through the notice and hearing requirements in Proposition 218. 6.6 Billing. Company shall bill directly for all Solid Waste,Recyclables,Green Waste and Mixed Organic Waste Collection services provided herein to all Commercial and Institutional Customers,and to those Multi-Family Residential Customers assigned by City to Company for billing. Company and City shall regularly exchange billing lists to avoid double billing and to insure that Company is following the City's direction regarding its direct billing of Multi-Family Residential Customers. City shall bill all Residential Customers(except those currently billed by Company as approved by City)for all Solid Waste,Recyclables,Green Waste and Mixed Organic Waste Collection services hereunder. Each Commercial or Institutional Customer will be billed for one(1)month of service in advance upon commencement of service, and thereafter for one(1)month of service in arrears. Interest of one percent(1%)per month or the highest rate permitted under applicable law,whichever is less,shall be applied to any past due amounts from all Customers until paid in full. Amounts shall be past due if not paid within thirty(30)days of billing. Company shall have the right to refuse service to any Customer that is more than sixty(60)days delinquent on his,her or its account;provided,however,that if the City is forced to take enforcement action against a Customer who has been refused service, Company shall pay the City's costs to take such enforcement action as is necessary to protect public health and safety. Company shall pay City three percent(3%)of the amount billed by City to Residential Customers as a billing fee. City shall pay to Company all amounts billed to Residential Customers,less Billing Fees,Franchise Fees,commercial oversight fees and landfill closure costs(in accordance with Section 4 above),and a delinquency allowance equal to one- half percent(0.5%)of such billings,monthly within thirty(30)days of the end of the calendar month for which the Residential Customers are billed.When permitted by the City's accounting software,the-City will reconcile the amount held by City as a delinquency allowance at the end of each calendar quarter and shall pay Company,within thirty(30)days after the end of such quarter,the portion of such amount that exceeds the actual delinquent billings for such quarter. 6.7 Proposition 218. Notwithstanding any other provision in this Agreement,in the event that the Rates or any modifications thereof are invalidated by a final non-appealable judgment in a court action challenging them as in violation of Proposition 218,and Company's operating costs exceed its revenue for a continuous period of six months since the date of the last Rate adjustment,Company shall have the right,exercisable by written notice to City within ninety(90)days after the entry of such judgment,to terminate this Agreement effective One Hundred Twenty(120)days after City's receipt of such notice. 7. Provisions Applicable to Equipment and Personnel. 17 91 7.1 Company shall use in connection with transportation of Solid Waste modern motor dump trucks with water tight bodies,sufficient in number and capacity to efficiently perform the work required by this Agreement and to comply with all applicable legal requirements. Company shall keep the outside of the truck bodies free from dirt and filth,and shall clean the inside of the trucks in a sanitary manner on a regular basis. Suitable measures shall be taken to prevent refuse from falling into public streets or places. Company shall keep all trucks freshly painted in a uniform manner,and the firm name or logo,telephone number,and truck number of each truck shall appear in a conspicuous manner. Company shall keep all trucks in good maintenance and repair,regularly inspect same,keep accurate records of all vehicle maintenance,and replace as needed. 7.2 Company shall not litter premises in the process of making collections nor allow refuse to blow or fall from any vehicle used for collections. Company shall clean up any and all spills,including oil and debris on the streets,resulting from its operations. Should Company fail to promptly clean up such spills resulting from its operations after notice from City,Company shall be liable to City for all reasonable costs incurred by City in doing so. 7.3 Company shall provide suitable operational and safety training for all of its employees who utilize or operate vehicles or equipment for Collection of Solid Waste or who are otherwise directly involved in such Collection. Company shall use its best efforts to assure that all employees present a neat appearance,conduct themselves in a courteous manner,and perforin the work as quietly as possible. Company shall also designate one or more qualified employees as supervisors of field operations,who will devote a substantial portion of their time in field checking Collection operations,including responding to complaints. 7.4 City officials shall at all times have access on 24 hours'prior written notice to inspect Company's work during operations and Company's facilities for purposes of ascertaining full knowledge respecting the conduct of Company's operations. 8. Records and Reports. 8.1 Company shall keep and maintain accurate books and records in accordance with the most recently adopted Accounting Standards Codification of generally accepted accounting principles by the Financial Accounting Standards Board clearly showing its revenues and expenses in connection with the operations provided for in this Agreement. Company shall maintain records accounting by category for the tonnage of Solid Waste,Green Waste,Mixed Organic Waste and Source Separated Recyclables Collected pursuant to this Agreement on a monthly,quarterly and annual basis. 8.2 Every three(3)months after the Effective Date through the date which applies for purposes of measuring compliance with the diversion requirements of AB 939,Company shall supply City with a written report setting forth Company's best estimate of the diversion rate as of the end of the most recent month. Company shall also supply City with such related information 18 92 as City may reasonably request and as Company possesses or is required by this Agreement to possess concerning such estimate. 8.3 Every three(3)months after the Effective Date,Company shall provide City with a written financial report on the amounts billed by Company to each Multi-Family Residential, Commercial and Institutional Customer and the amounts paid by such Customer. 8.4 Not later than March 31 each year,or when otherwise requested by City, Company shall provide City with a complete customer list for all Customers with the service type,billing rate,and name and address of each Customer. 9. Hold Harmless and Insurance. 9.1 Company shall indemnify and hold harmless City,its City Council,boards, commissions,officers,agents,representatives and employees from any and all actions,claims or damages brought for or on account of injuries to or death of any person or damage to property of all kinds resulting from or arising out of the operations of Company,its officers,agents, employees or servants pursuant to this Agreement. The duty of Company to indemnify and hold harmless shall include the duty to defend as set forth in California Civil Code Section 2778. 9.2 Company shall have in effect during the term of this Agreement,workers' compensation and employer liability insurance providing full statutory coverage. 9.3 Company shall take out and maintain during the term of this Agreement liability insurance for the following types and minimum amounts: (a) General liability,including comprehensive form,premises operations, products/completed operations,hazard,contractual insurance,broad form property damage, independent contractors and personal liability,with limits for bodily and property damage combined of$500,000 each occurrence and$500,000 aggregate. (b) Automobile liability,including comprehensive form,owned,hired and non- owned,with a limit of$1,000,000 for bodily injury and property damage combined. (c) Excess liability,umbrella form with the same scope of coverage and exclusions as the underlying policies,with a limit for bodily injury and property damage combined of$5,000,000 each occurrence and$5,000,000 aggregate. (d)_ Pollution and remediation liability with limits in an amount of not less than one million dollars($1,000,000)per occurrence and two million dollars($2,000,000)annual aggregate insuring against loss,the cost of remediation and legal defense as a result of pollution conditions arising out of the collision,upset or overturn of Company vehicles in conjunction with this Agreement. 19 93 Insurance certificates and policy endorsements evidencing the required coverage shall be filed with City and shall be subject to approval by the City Attorney. City,its City Council, boards,commissions,officers,agents and employees shall be named as additional insureds on any such policies of insurance which shall also contain a provision that the insurance afforded thereby shall be primary. No such policy shall be cancelled or modified except upon thirty(30) days'prior written notice to City.Insurance is to be placed with admitted California insurers with an A.M.Best's rating of no less than A-for financial strength,AA for long-term credit rating and AMB-1 for short-term credit rating. 9.4 Company shall post a$300,000 performance bond or financial instrument reasonably acceptable to the City Manager as security for Company's faithful performance of each and every term,covenant and condition of this Agreement to be performed by Company, provided that the cost of such bond or other instrument shall be included in Company's Collection Costs for rate making purposes. 10. Remedies upon Default. 10.1 Company shall be deemed in default in the event Company defaults in the performance of any of the duties to be performed by it under the terms of this Agreement and fails to cure the default as further provided in this Section 10.1. City shall give Company written notice,either by mail or by personal service,setting forth the default. Company shall correct such default within thirty(30)days after receipt of such notice(within seven(7)days if City determines that the public health or safety is at risk)unless the default cannot,by its nature,be cured within said period,in which case the cure period shall be extended for such additional time as is reasonably necessary to effect a cure,provided that Company shall commence efforts to effect a cure as soon as practicable and shall diligently pursue the cure to completion. 10.2 In the event Company's default described in Section 10.1 is of a material provision of this Agreement and is not cured as set forth in Section 10.1 or if Company has committed Multiple Breaches(defined to mean three or more defaults of material provisions of this Agreement within an eighteen(18)month period,whether cured or not)("Material Default") City shall have the following remedies: 10.2.1 Liquidated Damages. The parties acknowledge that City will incur damages as a result of a Material Default,and that such Material Default may not warrant termination of this Agreement. The parties agree that as of the time of the execution of this Agreement,it is impractical,if not impossible,to reasonably ascertain the extent of damages which shall be incurred by City as a result of a Material Default. The factors relating to the impracticability of ascertaining damages include,but are not limited to,the fact that:(i) substantial damage results to members of the public who are denied services or denied quality or reliable service;(ii)such breaches cause inconvenience,anxiety,frustration,and deprivation of the benefits of the Agreement to individual members of the general public for whose benefit this Agreement exists,in subjective ways and in varying degrees of intensity which are incapable of measurement in precise monetary terms;(iii)that exclusive services might be available at 20 94 substantially lower costs than alternative services and the monetary loss resulting from denial of services or denial of quality or reliable services is impossible to calculate in precise monetary terms;and(iv)the termination of this Agreement for such breaches,and other remedies are,at best,a means of future correction and not remedies which make the public whole for past breaches. Liquidated damages shall be the City's exclusive damages remedy for any individual Material Default which does not result in termination of this Agreement by City. The amount of liquidated damages is$1,000 for each day the Material Default continues after Company fails to cure until it is either cured or the City terminates this Agreement. 10.2.2 Franchise Termination. Without further notice and without suit or other proceedings,City may cancel and annul the rights and privileges of this Agreement upon a Material Default. In the event of termination of this Agreement for Material Default,City shall have the right forthwith to grant a franchise to another scavenger service or to take possession of trucks and other equipment of Company used to perform work under this Agreement. City shall have the right to retain possession of the trucks and equipment until other suitable trucks and equipment can be purchased or otherwise acquired by City for the purpose and City shall pay Company the reasonable rental value of such trucks and equipment,and keep them in good maintenance and repair,during the time the same are used by City. City shall also have access to Company's records for the purpose of billing service accounts during the period City is providing the services described in this Agreement,and shall retain all fees collected for such services. 10.2.3 Other Remedies. Upon termination of this Agreement based on a Material Default,City shall have all other remedies in law or equity for such Material Default. 10.3 If a dispute arises between City and Company regarding fees or any other term or provision of this Agreement,the parties agree to meet and confer in good faith to resolve the dispute. Either party may request to meet and confer by written notice to the other party. Alternatively,the parties may agree to participate in non-binding mediation. If the dispute is not resolved within thirty(30)days after the written request to meet and confer has been given or after the parties have agreed to non-binding mediation,the matter,other than an action seeking specific performance or other equitable relief,damages of Twenty Five Thousand Dollars ($25,000)or less,or indemnification or insurance coverage pursuant to Section 9,shall be submitted to non-binding arbitration in accordance with Title 9 of the California Code of Civil Procedure,commencing with Section 1280,before a single neutral arbitrator("Arbitrator")in Mendocino County. The Arbitrator shall be an attorney with at least ten(10)years'experience or a retired judge(or a person having comparable qualifications)and shall be mutually agreed upon by the parties. If the parties are unable to agree on an Arbitrator,the Arbitrator shall be appointed by the superior court in accordance with Cal.Code Civ.Proc. §1281.6. The fees and expenses of the Arbitrator shall be borne equally by the parties. In the event such non-binding arbitration does not resolve the matter and in any other dispute that results in any court action,the parties waive any right to a jury trial and agree that any such action shall be filed in the federal or state courts in or for Mendocino County,each party hereby consents to the jurisdiction of and venue in such courts,the matter shall be 21 95 governed by the internal laws of the State of California(irrespective of choice of law principles), and the prevailing party shall be entitled to recover its reasonable attorneys'fees,costs and disbursements incurred in such action from the non-prevailing party. 10.4 If Company shall at any time during the term of this Agreement or any extension thereof,become insolvent,or if proceedings in bankruptcy shall be instituted by or against Company,or if Company shall be adjudged bankrupt or insolvent by any Court,or if a receiver or trustee in bankruptcy or a receiver of any property by Company shall be appointed in any suit or proceeding brought by or against Company,or if Company shall make an assignment for the benefit of creditors,then and in each and every such case,and provided that such proceedings, adjudication,appointment or assignment,as the case may be,continue in effect for ninety(90) days without being vacated,removed or withdrawn,this Agreement shall immediately cease and come to an end,and the rights and privileges granted shall immediately be cancelled and annulled without notice or action required on behalf of City. 10.5 Notwithstanding any other provision herein,no default,delay or failure to perform on the part of either party shall be considered a breach hereunder if such default,delay or failure to perform is due to causes beyond such party's control,including,but not limited to, riots,civil disturbances,actions or inactions of governmental authorities,epidemic,war, embargoes,severe weather,fire,earthquake,acts of God,defaults by the other party or defaults by carriers. In the event of any such default,delay or failure to perform,any dates or times by which the affected party otherwise is scheduled to perform shall be extended for a period of time equal in duration to the additional time required because of the excused default,delay or failure to perform. 11. Assignment. 11.1 Company shall not directly or indirectly,voluntarily or involuntarily assign, mortgage,pledge or encumber any interest in all or a part of this Agreement without the prior written consent of City. The City Council shall have the right to determine in its sole discretion whether to approve,conditionally approve or deny any request by Company for approval under this Section. Any action requiring City Council approval under this Section that occurs without such approval shall give City the right to terminate this Agreement without prior notice to Company or its successors or assigns. For purposes of this Section,any transaction involving the transfer,sale or exchange of stock which results in a change in majority control of Company from its owners as of the date hereof(excluding transfers between such owners and transfers by any such owners to revocable living trusts for the benefit of their families)shall be an assignment subject to City review and approval. 11.2 Any written agreement between Company and an Authorized Facility for the disposal of Solid Waste generated in City entered into after the date of this Agreement shall provide that:(a)City is a third party beneficiary with the same right as a party to enforce such 22 96 agreement;(b)any assignment of such agreement shall require City approval;(c)in the event such agreement is terminated during its term or any extended term by Company or by the Authorized Facility operator based on an uncured default by Company under such agreement, such agreement may be assumed by City without change,including as to disposal rates and terms;and(d)if terminated based on an uncured default by Company,any payments due but unpaid under such agreement on the date of termination shall continue to be an obligation of Company and the obligation to make any such payments shall not be assumed by City upon its assumption of such agreement. 12. Waiver. The waiver by either party of any breach or violation of any term or condition of this Agreement or of any provision of law by the other party must be in writing signed by the party to be charged,and shall not be deemed to be a waiver of the term,condition or provision of law,or of any subsequent breach or violation of the same or any other term,condition or provision of law. The acceptance by City of any franchise fee or other fee or other monies which may become due hereunder to City shall not be deemed to be a waiver of any preceding breach or violation by Company. 13. Administration. The administration and enforcement of this Agreement shall be the responsibility of the City Manager or a designated representative of that office. This section is not intended to indicate or suggest the City Manager has the authority to grant,amend,or revoke the franchise referenced herein. Nothing contained in this Agreement shall prohibit the City Manager from seeking approval from the City Council for any decision the City Manager is authorized to make under the terms of this Agreement. 14. Independent Contractor. Company,its employees and agents,are independent contractors and not employees or agents of City. 15. Notices. Whenever a notice or document is required or permitted to be served or given hereunder,it shall be deemed given or served when received if delivered by fax or email(with acknowledgment of receipt),certified U.S.Mail,overnight courier(such as UPS or Federal Express),or 48 hours after deposit in the U.S.Mail with first class postage affixed. Any such document or notice shall be addressed as follows: City: City Manager Ukiah Civic Center 300 Seminary Avenue Ukiah,California 95482 FAX:707-463-6204 Email:ssangiacomokCityofukiah.com Company: Ukiah Waste Solutions,Inc. Attn:David M.Carroll,President P.O.Box 60 Ukiah,California 95482 23 97 FAX:707-462-2886 Email:dcarrollkcandswaste.com or to such other person or address as may be specified from time to time in writing by either party in accordance with this Section. 16. Amendments. This Agreement may be amended from time to time only by written agreement between the parties signed by an authorized representative of each party. Either party may at any time request that the service or other provisions in this Agreement be modified by delivering written notice of its requested modifications to the other party. Within thirty(30)days after receipt of any such request,the parties shall meet and negotiate in good faith on adopting such requested modifications,including,without limitation,any change to the Rates necessitated by such modifications,provided that nothing herein shall obligate either party to agree on any such requested modifications. t -- Formatted:Tab stops: -1",Left+ -0.5",Left+ 0",Left 17. Successors and Assigns. This Agreement shall be binding upon,and shall inure to the + 0.5",Left benefit of,the permitted successors and assigns of the parties. 18. Integration,Severability. This Agreement,including the Exhibits hereto,constitutes the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements between the parties,whether written or oral,relating to such subject matter,including the Prior Agreement. If a court finds any provision of this Agreement invalid or unenforceable as applied to any circumstance,the remainder of this Agreement and the application of such provision to other persons or circumstances shall remain in effect. The parties further agree to replace such void or unenforceable provision with a valid and enforceable provision which will achieve,to the extent possible,the economic,business and other purposes of the void or unenforceable provision. JN WITNESS WHEREOF,the parties have executed this Agreement as of the date first ,- Formatted:Hidden set forth above. Ukiah Waste Solutions,Inc. By: President City of Ukiah By: City Manager ATTEST: 24 98 City Clerk APPROVED AS TO FORM: City Attorney 25 99 EXHIBIT B RECYCLABLE MATERIALS AGREEMENT 26 100 EXHIBIT C CURBSIDE RATE CALCULATION 27 101 EXHIBIT D FIRST AMENDED AND RESTATED AGREEMENT FOR RECEIPT OF WOOD WASTE, GREEN WASTE AND MIXED ORGANIC WASTE 28 102 EXHIBIT E INITIAL SERVICE RATES The current rate chart is attached. Commercial Green Waste and/or Mixed Organic Waste collection is charged at the same rates as Commercial Solid Waste. The chart will need to be expanded to clarify that for Single Family Residences,the Solid Waste rate includes Recyclables,Green Waste and/or Mixed Organic Waste,and that for Multi-Family Residences and Commercial Solid Waste,Recyclables and Green Waste and/or Mixed Organic Waste collection are all billed at the cart rates listed. Rates to collect and dispose of sludge will be competitive with current rates. Insert replacement/additional cart/container fees. Insert all Special Charges. 29 103 _EXHIBIT B` .\ Style Definition ----------------------------------- Formatted:Font:(Default)Times New Roman,Not ,RECYCLABLE MATERIALS AGREEMENT -------------------------�----------------r�t�\�\ Bold,No underline tp\ THIS RECYCLABLE MATERIALS AGREEMENT(the"A�reemenY)is entered into asFormatted:Body Text _ ,1 \\ Of \I p 0 Formatted:Font:Not Bold,No underline December 2017.by and between Pacific Recycling Solutions,Inc.("Buyer")and Ukiah Waste 1'\ Solutions,Inc.("Seller"). eller and Buyer shall collective) be referred to herein as the"Parties." - ;,1\I;;\ Formatted:Font:Not Bold - \ Formatted:Body Text,Left 1111 WHEREAS,Seller is in the business of collecting and transporting solid waste and p l l l\ Formatted:Font:(Default)Times New Roman,Not - -------------------- -- - ---- recyclable materials;s;andand ---- �II'1\1'\ Bold,No underline 1 l 1\1 Formatted:Body Text WIIE_R_E_A_S u er is in the business of processingand recycling recyclable materials and q h 1\\1\ Formatted:Font:Not Bold WHEREAS,depending on market conditions,Buyer wishes to purchase or acce t and rec cle I I\ 1 i �1 Formatted:No underline Recyclable Materials eller wishes to ell or dis ose of ecyclable terials collecte by Seller- I\\ ' Formatted:Body Text _AVOW THEREFORE i consideratio o the utua covenants nd romise containe .,a�,�11\,'\ Formatted [z] 1 erein eller d u er ereb ee s ollows: 7 4 1\ \\I\ Formatted:Font:(Default)Times New Roman,No 01 1 p' underline • 1 1. Aecyclable.Materials,., urin the to o thi eement u e ee to purchase or Formatted:Body Text,Indent:First line: 0.5" accept, elle Res to ell or dispose of 1 o the e s o ec clable terials jdentifie achibi ttache ereto and jnco orate erei collecte b Seller curbside o in le-faimu I++1'1 Formatted:Condensed by 0.05 pt esidences withi the Califomi Ci o Uki "Rec clable aterials". -The ec clable aterials hal Formatted:Body Text Bet the tandar d ecifications e o n achibi til o uc othe tandard ecification , ' hal a ee u on writin Seller_andj3uyer. p'\ Formatted [3] 1 Formatted:Body Text,Indent:First line: 0.5" 2. jUelive eliv o the ec clable aterials hal be jnade,fro Seller to u er's +d 0' Formatted acility ocate 501 Taylor rive ilkiah i,''� [4] Formatted:Condensed by 0.05 pt Californi common) o as the aterial ec clip acilit the"MRF" i ccordanc with ,schedule as ee u o dvance b u er nd eller.- p' Formatted [5] �• 1 J Formatted ...[6] 3. ricin amen. - uyer hal ay Seller or Seller shall a Bu er the rice er to s •\ ++ ' calculate eac alendar month in accordance with 2i i I4 attache ereto p ' Formatted [7] co orate ere4 bu of less rhan ec nn or eac to of ec clable aterials that eceive b u e Formatted:Font:Not Bold,Condensed by 0.05 pt jn,ad ccordance wi Sectio -The ec clable aterials shal a wei e Cott u Br's acili I p Formatted ..[g] as ee b the arties anroo o wei ht shal be rovide to eller�eF and Buyer. Bu e r P . hall on a onthl asis re o to �Seller th umber o tons +\, ', Formatted [g] ,of_Recyclable_Mateirials_received,by_Buyer_hereunde ,during,die,preceding,mondi and the tela) mount \I Formatted:Font:Not Bold,Condensed by 0.05 pt due theFefe-.to Seller or Buyer_j3uvershaIjj7emitjtoSeIler,or Seller shall remit to Bu er the 11 amour p Formatted due no ate th the tfteen 15th da o the on owin ollthe ont hi wc ec clable aterial p F-11 0-1 were eceive by_Buyer.,-Within thirty(30)days fter the en o eac ea o the to o this greement Formatted -.[11] the artie hall conduct true-u o the ounts ai he ounts owe ereunder—U-WSS- Formatted:Font:Not Bold,Condensed by 0.05 pt ac ate amen hal be ubjec to a late feejojonqpnd one-hal ercen I-l/2%)_and_shalLbear jnteres thei her o 10°/U Formatted -.[12] er ann or the i hes ate permittedbyjapplicable,law unti ai 11.Buyer shall provide Seller Formatted -.[13] with information and documents necessary or reasonably requested by Seller to substantiate the numbersFormatted:Font:Not Bold,Condensed by 0.05 pt used to perform the calculations and determine the price or Rate fee paid or charged for Recyclable Materials in accordance with Exhibit 2. ; Formatted [14] 4 Formatted 4. Term efauIt Ternvnatio - `' Formatted:Normal,Left,Lines acin Multi le 0.06 li P g P Formatted,Font:10 pt -------------------------PSI------------------------------" 104 4.1 Subjectjto Sectio 9 below jthq_terrqpQthis,A greemenQsha1Lbq_fbr_aerio - Formatted:No underline,Condensed by 0.05 pt Formatted [16] JAciahof-mlenWate-berculitb-(the"Collection Agreeme Formatted:Body Text,Indent:Left: 0.08",First line: 1", Right: 0.15",Space Before: 3.6 pt,Outline numbered+ 4.2 4 time either artdetermine o ecome war that the other Level:2+Numbering Style:1,2,3,...+Start at:1 + default unde o as breache an o the terms otthisAgreementhepon-defaulting'Party, Alignment:Left+Aligned at: -0.42"+Indent at: 0.08", hal rovide wtitte otice to the other arty s to the ature o uc default. the defaultin arty ails Tab stops: 1.58",Left to_makq,-y,paymentduejiere—der-withigfive,,(5),,days,,and/oails,,to,,cure default the Formatted -.[17] erfbrmance o ny other obligatio under this greemen withi thirty(30)days afte eceip o uc writte otice the non- defaultin arthal ave the ht to temvnat this eemen u on ivin written otice rovide owever tha other th o ailure to e an amen ereunder i the event the defaultin arthowl cause wh houl be entitle to easonable dditionaI time to cure default the on-defaultin hall allow suc easonable dditional time to cure. 5. 5. a res_entation Warranties erformin this Agreement,each of the artier hal -- Formatted:Font:Not Bold,Condensed by 0.05 pt 11 co 1 with 1 licable ederal tate n local aws,ordinances decisions orders es or e lations. ac o the artie hall d hal cause came wit whic contracts to andle Formatted:Body Text,Indent:Left: 0.08",First line: trans ortthe ec clable aterial afe workmanlike e 1 o the artier'driver 0.5",Right: 0.17",Outline numbered+Level:1 + Numbering Style:1,2,3,...+Start at:1 +Alignment: ersonne n arrier wi whic the artie contrac e n hal 11 time elev- to the Left+Aligned at: -0.42"+Indent at: 0.08",Tab stops: erformance o this eemen emain ro erl icense n otherwise ll ualifie to erfo the 1.08",Left ervices a uire ereunder - the commencemen date o this eemen throu hout the to o this greemen d y extensio thereof eac arty hal be duly icense etmitte anuthorize Formatted -.[18] ursuant to 1 licable ederal tat oca aws to andl trans o the ec clable aterial d eac a acilit or acilitie wil ave bee ssue 11 licenses emut uthorizations e uire byjalla licable ederal tate n oca aw to andle ec clable aterials.- 6. 6. jndemnificatiorL., ac ereto the 'Indemnitor" ereb ees to jndemni hol -- Formatted:Font:Not Bold,Condensed by 0.05 pt ham-des d defen the other anowners officers directors_employees,and agents, collectivel the"Indemnitees" ro d ains d ll liabilities enalties mer orfeitures 0.Formatted:Body Text,Indent:First line: Right: demands claims causes j of ction uits ud ents ancosts anex enses 1,2, outline numbered li Level:1 +Numbbeering Style: cidental thereto 'ncludin 1,2,3,...+Start at:1 +Alignment:Left+Aligned at: easonable ttome s' ees collectivel "Dama es" which o 1 o the demnitee ereafte -0.42"+Indent at: 0.08",Hyphenate,Tab stops: 1.08", uffer ,jncur, ees onsible o o a ou esul of ersona n uries roe dams e or Left+Not at -0.5" contaminatio 0 or dverse effec o the environmen to the exten directl o ndirectl cause b o pfisingfrorg,o��.connectiogwitll,die,preacllp��y_representations_and.warranties,.seLforthjn_this. Formatted F-11-9,Agr eemen of,the demnitor or a li en o tentional actions o omissions or will iscondue o the demnitor t e to ees officers owners,director o ents i the erfotmance o thi Agreement.or,die_transportation_bandling,or_dispositiogof_the,Recyclable_Materials,b the ndemnitor t em to ee or ubcontractors uc demni hal be invite to exclude ama es to the exten the se exult o e li en ntentiona ction or omissions or willfu isconduct o the demnitees or their em to ees officers owners directors o ents - clai indemnifie ains under this aragrap ave the otentia or coverage under y surance the the demnities a ort jq thi eemen hall a 1 onl to the extent the oun o demnifie cla xceeds 11 amounts collected_under_anyjnsurance_coveriingsuchclaim.,- efore ursuin ecove under this jndemnity,the demnitee hal exhaus ll recove vailable o uc c1aim_ftomjnsuranee. Formatted:Font:Not Bold,Condensed by 0.05 pt Formatted:Body Text,Indent:First line: 0.5",Right: 7. suran_ce Each o the artie hal obta d maintai durin the to o this . 0.36",Outline numbered+Level:1 +Numbering Style: AgreemenLcommerciaUeneraUiabilityjnsurance_whicb_confornis,to,thejndustX,standard_for_the 1,2,3,...+Start at:1 +Alignment:Left+Aligned at: ervices bein erforme b each ereunde workers'com ensatio nsurance tha com lies wi 0.42"+Indent at: 0.08",Tab stops: 1.08",Left ,applicable tate tatuto a uirements.= Formatted [20] g' Formatted:Normal,Left,Line spacing: Multiple 0.06 li Formatted:Font:10 pt ------------------------PP 2 ----------------------------- 105 8. Assigmneq:j This eemen hal be bindin u o the uccessors n ssi s o the _- Formatted:Font:Not Bold,Condensed by 0.05 pt Formatted:Body Text,Indent:Left: 0.08",First line: 0.5",Right: 0.11%Space Before: 2.7 pt,Outline numbered+Level:1 +Numbering Style:1,2,3,...+ Start at:1 +Alignment:Left+Aligned at: -0.42"+ Indent at: 0.08",Hyphenate,Tab stops: 1.08",Left+ Not at -0.5" exercisin the citv of"i" Formatted [211] 9. 9. orce ajeure xcep or the obligation of Buyer to pay for ecyclable aterials - Formatted:Font:Not Bold feee",i-dl)nrchase!jbyj3nyer or the obligation of Seller to vgy for Recyclable Materials disposed of b Seller the erformance o this eemen be us ende to the extent tha n or o on s either Formatted -.[231 arty's obligation ereunde a delaye o indere by cause o cause beyon the easonable contro Formatted -.[22] o uc artuc cause hal nclude bu o e invite to, c o God andslides i thin ,fores ares torms oods eezin earth uakes civi disturbances trikes ockout or othe ndust_ disturbances act o the ublic enem wars,blockades ublic ots_breakage,explosions o othe imila causes.- Formatted:Font:Not Bold,Condensed by 0.05 pt Formatted ....[241 10 _qeneralProvisions_ Formatted -.[25] h - Formatted:Font:Times New Roman,10 pt (a) (a) _N_o waive b either o n one or ore default or t.r` breaches b the othe the erformance o this eemen halloperate,or be construe a waive o Formatted -.[26] tore defaults o breaches whether o ike or different character. - rovision o this, Formatted -.[271 eement s declare vafi o unenforceable the uc ortio hal a deemed to be everable o Formatted this eemen d hal o affect the ernainder ereof. [28] Formatted ...[291 Formatted ...[30] (b) This,�,greemen 1 xhibits ereto a resent the entire understandin Formatted betwee the artie st d no a resentations eteffeatsstatements o eements unless ee to b the r3111 artie —itin hal odi chane en o otherwise ffec the obli ation under Formatted:Font:Times New Roman 4keaundertakellin_this,Agreement.. ThisAgreemenUupersedes.aso ,diejEffectiveJ)ate_theprior / YP P Formatted:Hyphenate,Tab stops:Not at 0.5" ecyclable aterials greemen betwee the arties iate -ke*e4.Pe f- Formatted -,n October 2011 anmay only be amende by writte greemen execute by Selle d „ E[73211 u er and a roved b the Cit of Uki a' Formatted [33] -----------~' Formatted:Font:Times New Roman (c) (2) ill otice unde t fi eemen hal bei writin t hal be effective i deliveredersonally or en by certifie it ostage repai or y overnigh carrier Formatted:Hyphenate,Tab stops:Not at 0.5" or confirm acsimile to the ddresse e o o the ignature page ereto or to uc other ddress as ,' Formatted [34] jefther-Party shallspecifyby,,writtenpoticesogiven..AnypoticeAsentbyjnaitshaleAdeeme ive and ,'' Formatted j7eceived,three 3 busines da s fter the date a osite i the il. Any_noticegivegb ersonal r ' .[35] delivery o en b ovemi h carne or confi me acsimile hal be deeme ive u on ecei t. d' Formatted:Font:Times New Roman n _____-/ l,' , Formatted:Hyphenate,Tab stops:Not at 0.5" (d) (d) The validi to etatio d erfomtance o thi t ,Agreernent_shalLbe,governed,andconstruedjnaccordance,witiLthe jterna aws of-the ptate,o California Formatted [36] jrrespective,o choice o aw principles,anlicable ederal jaws_andpgulations. 9' Formatted -.[37] i _______ Formatted:Font:Times New Roman (e) (e) The Cit o iJki hal a considere thin benefici o thi eemen with all o the i h o artto enforce the rovision o this eement. Formatted:Condensed by 0.05 pt �'i Formatted:Body Text,Indent:Left: 0.58" A--------------------------------------------------------- Formatted:Normal,Left,Line spacing: Multiple0.061i Formatted:Font:10 pt ------------------------ ----------------------------- P�3 - 106 Formatted ...[40] i Formatted _.[42] 1 FormattedF[41] I", Formatted ...[43] p '9' Formatted _.[qq] � Formatted ...[45] Formatted [46] XECUTED d ffective s othe ffectiv ate ��;",- Formatted .w. �- -------------------------------------------------------------` �� Formatted ...[48] 0 pacific,�iecyclinSolutions,1nc. al�W U1dasteSolutionsn `\\ Formatted F=[4=91 c_ ���\\ Formatted [50] '---------------------------------------------------- @p` Formatted --------- [51] Formatted [52] Formatted [53] Formatted [54] By: By: li�iipp\ `\ Formatted [55] Its: � Q�P'Olp`' Formatted _.[69] Its: d�p`I 1It?p"ll"ll Formatted ...[56] --------- IYP P' Formatted [57] ,Address for receipt of notices: Address for recut of notices _ t I'ip'p''pi' �i 1jtji,I Formatted _.[S8] Formatted _.[59] +i"lI'll III Formatted ...[60] Formatted ...[61] I ip Formatted _.[62] +pi !I pi1iil Formatted [63] +I iiiii F ill itit Formatted [64] It 11 ii +1 I'll" Formatted F=[6=51 d p� hill Formatted ...[66] it Idi Formatted _.[67] Ilii Pi Formatted _.[68] Formatted It Formatted _.[71] tilt Formatted _.[72] i Oil Formatted _.[73] p Formatted _.[74] Formatted ...[75] Formatted .[76] Formatted ...[38] Formatted ...[39] 107 Formatted:Normal,Left,Line spacing: Multiple 0.06 li Formatted:Font:10 pt Pa e 5 ------------------------- —-----------------------------. 108 Formatted [79] Formatted [80] i Formatted -.[81] a i Formatted -.[82] Al -.[83] `E-XHIBIT----- ----------------------- Formatted `--------------------------------------------------------------'J —TYPES,—STANDARDS&SPECIFICATIONS Formatted OF RECYCLABLE MATERIALS t; - [ ] ' Formatted `-------------------------------------------------------------« [85] ` ----------� Formatted [861 _M_pteriaLspecifications, t, Formatted -.[87] the course o o erations n chan es to the ateria ecifications o boon commodi �'\ Formatted [88] , wil m be a gree to b both Y arties rio r_tojntrodoctio rLp the new commodit . Formatted [89] _Residential Materia Formatted ... 90 -----------h-----------------------------------------------~p\ [ ] `--------------------------------------------------------------01, , Formatted ...[91] atenals collecte throu curbside ec clin dude: - lass bottle ars ti lumin cans .p +p lumin oil, lastic oo d bevera a container #1-#7 d d juice cartons ews a er OCCjnagFormatted -.[92] i1+ i', azines it chi board white anoffice a er tele hone ooks. - boon terial 'I+ ,, Formatted -.[93] o conta ore th %reiec terial. pll+d p' Formatted -.[94] `-------------------------------------------------------------- Ill+�� Commercial Material& Formatted -.[95] `----------------- ; it,I Formatted [96] Clean Cornu ate Containers p'p Formatted -.[97] `------------------------------------------------------------- I'1i,l, Consists o bale o oose corru ate containers avin iners o either test iner jute or aft. I P',,' Formatted '---- — 111 diiip ...[98] 41 d1Ili Formatted [gg] rohibitroe aterials..............................................1% II 1pO I]II li,d'i Formatted F-11-00-1 I' "'I" I�idI ii Formatted 11 i [101] P pFormatted 01 [102] .Tota Outthrows may no exceed................. 5% I I' Formatted [103] I P Formatted Ips � Mixed Office a er ' +Id'i,'i FormattedF 105] ,,I'I Formatted ...[106] `Consis o office ibe waste cludin envelo es iles file olders white a er color ed er CPOjli;di', Formatted ...[108] co a er coate o uncoated brochures orms and sociate to les pfi s bindin and ands. li�'d'i Formatted -[107] lil d�'�i�� Formatted • - Prohibitive clude lass oo hredde a er estroo waste and os ita waste. I i'i,i ...[109] Formatted -[110] i ---------------------- ilii Formatted • - .Tota outthrows o xcee %. +lii�' -- j'iid' Formatted [112] P did' Formatted [113] IJi Formatted -[114] it Formatted -[115] �p Formatted [116] ,i' Formatted [117] Formatted -[118] it i' Formatted -[119] I ' Formatted [120] gage- F�-------------------------�----------------------------- I Formatted [121] ill Formatted [122] d, 11I Formatted [123] I i'1i Formatted [124] hili Formatted [125] +'p' Formatted 109 Formatted -[127] Formatted [128] tl !ii' Formatted -[129] V d ii IiP Formatted [130] i d',i Formatted [131] Y, T_442 Formatted:Left: 0.85",Right: 1.19",Top: 1.04", ---------------------------- Bottom: 0.67",Header distance from edge: 0",Footer distance from edge: 0.54" ....,._.o....,.�.._x r.......esite Ma.F.,.+VA-11-le r_:a h _,.Pricing ScheduleFormatted Font:(Default)Times New Roman, Condensed by 0.05 pt (a) Monthly Calculation of Tonnage Payment. The price per ton of Recvclables Formatted:Heading 1,Indent:Left: 0.81;',Right: 0.73", delivered by Seller to Buyer during any calendar month shall be calculated in accordance with Table 1 Space Before: 2.9 pt,Line spacing: Exactly 12.6 pt below. Formatted:Font:(Default)Times New Roman, Table 1 Condensed by 0.15 pt Composite Market Value Payment Due From To Amount/Ton No Payment Due 115.00 154.99 0.00 Payment to PRS $105.00 $114.99 $15.00 95.00 $104.99 $25.00 85.00 $94.99 $35.00 75.00 $84.99 $45.00 74.99 and below $55.00 Payment to UWS $155.00 $164.99 $5.00 165.00 $174.99 $10.00 175.00 $184.99 $15.00 185.00 $194.99 $20.00 195.00 and up $25.00 *CMV means weighted average"Composite Market Value"computed according to(b)below. By way of example,using the tiers set forth in Table 1,Buyer or Seller shall pay for each ton of Recvclables delivered as follows: UWS PRS UWS Recycle Example Recycle Recycle Month Year Tons CMV Cost Cost Jul 2017 225.00 123.41 0.00 0.00 Aug2017 225.00 $121.50 0.00 $0.00 Sep 2017 225.00 $157.75 5.00 1125.00 Oct 2017 225.00 155.10 5.00 1125.00 Nov 2017 225.00 $130.50 0.00 0.00 Dec 2017 225.00 125.00 0.00 0.00 Jan 2018 225.00 119.10 0.00 0.00 Feb 2018 225.00 115.50 $0.00 0.00 Mar 2018 225.00 $110.25 $15.00 $3,375.00 Apr 2018 225.00 $108.50 $15.00 $3,375.00 Mav 2018 225.00 104.00 25.00 5 625.00 Formatted:Normal,Left,Line spacing: Multiple 0.061, Formatted:Font:10 pt Page --------------------------P e7---------------------------- 110 Jun 2018 225.00 $106.70 $15.00 3 375.00 2017-2018 Comparison Year $13,500.00 (b) Composite Market Value(CMV). The CMV for each calendar month during the term of the Agreement(commencing with January,2018)shall equal the CMV calculated by the following per ton weighted profile,with each category of Commodity being multiplied by the average actual market price,for such Commodity, including any California Redemption Value,for such month,FOB at the PRS Facility.The Composition percentages and/or the commodity categories in the first two columns below shall be reviewed every three(3)months after the Effective Date(beginning January 1, 2018)and will be revised to reflect actual MRF commodity throughput. Composite Market Value Grid Annual Mo Average 2016/2017 Scrap CRV Weighted Composition Commodity Value Ton Value Ton Value Ton 14.75% OCC#11 $152.75 $22.53 23.07% ONP#7 $93.92 $21.67 21.01% Mixed Paper $93.92 $19.73 0.53% HDPE Color $239.42 $80.00 $1.69 0.51% HDPE Natural $447.58 $80.00 $2.69 1.94% PET $142.17 $1,140.00 $24.87 1.25% #3-#7 MRP 6.13 $0.08 1.82% Tin $31.42 $0.57 24.41% Glass 3 Mix 40.00 84.00 $10.74 0.71% Alum Cans $941.67 $3,020.00 $28.13 10.00% Residual 92.90 9.29 100.00% 123.41 ~--- Formatted:Body Text,Left,Indent:Left: 1.15" Formatted:Normal,Left,Line spacing: Multiple 0.061, Page Formatted:Font:10 pt --------------------------Peg---------------------------- 111 Page 1: [2] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 1: [2] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 1: [3] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.05 pt Page 1: [3] 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Numbering Style: 1, 2, 3, +Start at: 1 +Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Tab stops: 1.08", Left Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 1: [9] Formatted David Cohen 12/14/2017 10:51:00 AM 115 Font: Not Bold Page 1: [9] 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Level: 1 + Numbering Style: 1, 2, 3, ...+Start at: 1+ Alignment: Left+Aligned at: -0.42" + Indent at: 0.08",Tab stops: 1.08", Left Page 1: [15] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 1: [15] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 1: [15] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 1: [15] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 1: [15] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 2: [16] Formatted David Cohen 12/14/2017 10:51:00 AM No underline Page 2: [16] Formatted David Cohen 12/14/2017 10:51:00 AM No underline Page 2: [16] Formatted David Cohen 12/14/2017 10:51:00 AM 144 No underline Page 2: [16] Formatted David Cohen 12/14/2017 10:51:00 AM No underline Page 2: [16] Formatted David Cohen 12/14/2017 10:51:00 AM No underline Page 2: [16] Formatted David Cohen 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150 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 151 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 152 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 153 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 154 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 155 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 156 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 157 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 158 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 159 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 160 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 161 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM 162 No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [17] Formatted David Cohen 12/14/2017 10:51:00 AM No underline, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM 163 Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 2: [18] Formatted David Cohen 12/14/2017 10:51:00 AM 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David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 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[19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM 195 Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted 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underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, 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[19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM 199 Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 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underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, 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David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 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underline, Condensed by 0.05 pt Page 2: [19] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM 206 Font: Not Bold, No underline, 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pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] Formatted David Cohen 12/14/2017 10:51:00 AM 207 Font: Not Bold, No underline, Condensed by 0.05 pt Page 2: [20] 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0.15", Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, ... +Start at: 1 +Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.08", Left+ Not at -0.5" Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: 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[23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [23] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Condensed by 0.1 pt Page 3: [24] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Indent: Left: 0.58", Outline numbered + Level: 1 + Numbering Style: 1, 2, 3, ... +Start at: 1+ Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.08", Left+ Not at -0.5" Page 3: [25] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 3: [25] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 3: [25] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold, Expanded by 0.05 pt Page 3: [26] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.45 pt, Hyphenate,Tab stops: Not at -0.5" Page 3: [27] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Indent: First line: 1", Right: 0.11", Space Before: 3.6 pt, Numbered + Level: 1 + Numbering Style: a, b, c, ... +Start at: 1 +Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.58", Left+ Not at -0.5" Fage 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [28] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [28] 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12/14/2017 10:51:00 AM Body Text, Indent: First line: 1", Right: 0.15", Numbered + Level: 1 + Numbering Style: a, b, c, ... +Start at: 1+Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.58", Left+ Not at -0.5" Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt 239 Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 3: [31] 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Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Indent: First line: 1", Right: 0.11", Numbered + Level: I + Numbering Style: a, b, c, ... +Start at: 1+Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.58", Left+ Not at -0.5" I Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [33] 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a, b, c, ... +Start at: 1 +Alignment: Left+Aligned at: -0.42" + Indent at: 0.08", Hyphenate, Tab stops: 1.58", Left+ Not at -0.5" Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline 255 Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 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Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 3: [35] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline 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underline,Condensed by 0.15 pt Page 4: [43] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 4: [44] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 4: [45] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 4: [46] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 4: [47] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 4: [48] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 4: [49] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 4: [50] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 4: [51] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 4: [52] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 4: [53] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt Page 4: [54] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.55 pt Page 4: [55] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt 262 Page 4: [56] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Indent: Left: 0.08", First line: 0", Tab stops: 3.58", Left Page 4: [57] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 4: [58] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 4: [59] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 4: 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David Cohen 12/14/2017 10:51:00 AM Font: 10 pt Page 6: [79] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, Condensed by 0.05 pt Page 6: [80] Formatted David Cohen 12/14/2017 10:51:00 AM Heading 1, Indent: Left: 0.81", Right: 0.78", Space Before: 2.9 pt Page 6: [81] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 6: [82] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt, Bold Page 6: [83] Formatted David Cohen 12/14/2017 10:51:00 AM Left, Space Before: 0.35 pt Page 6: [84] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, Condensed by 0.05 pt Page 6: [85] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Indent: Left: 0.81", Right: 0.78" Page 6: [86] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman Page 6: [86] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman Page 6: [86] Formatted David Cohen 12/14/2017 10:51:00 AM Font: 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David Cohen 12/14/2017 10:51:00 AM Expanded by 0.05 pt Page 6: [93] Formatted David Cohen 12/14/2017 10:51:00 AM Expanded by 0.05 pt Page 6: [94] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt Page 6: [95] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.35 pt Page 6: [96] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [97] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Right: 0.11" Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt 265 Page 6: [98] 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David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 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AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.1 pt Page 6: [98] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.1 pt Page 6: [99] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman Page 6: [100] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.25 pt Page 6: [101] Formatted David Cohen 12/14/2017 10:51:00 AM Condensed by 0.05 pt Page 6: [102] Formatted David Cohen 12/14/2017 10:51:00 AM Heading 1, Right: 0.1" Page 6: [103] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 6: [104] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt Page 6: [105] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.35 pt 268 Page 6: [106] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 6: [107] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Right: 0.11" Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline Page 6: [108] Formatted David Cohen 12/14/2017 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Roman, No underline Page 6: [109] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman Page 6: [110] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.25 pt Page 6: [111] Formatted David Cohen 12/14/2017 10:51:00 AM Condensed by 0.05 pt Page 6: [112] Formatted David Cohen 12/14/2017 10:51:00 AM Heading 1, Right: 0.1" Page 6: [113] Formatted David Cohen 12/14/2017 10:51:00 AM Font: Not Bold Page 6: [114] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt Page 6: [1 IS] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.35 pt Page 6: [116] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman Page 6: [117] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Right: 0.1" Page 6: [1 IS] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, Condensed by 0.05 pt Page 6: [1 IS] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, Condensed by 0.05 pt Page 6: [1 IS] 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Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 6: [135] Formatted David Cohen 12/14/2017 10:51:00 AM Font:Times New Roman, 10.5 pt Page 6: [136] Formatted David Cohen 12/14/2017 10:51:00 AM Space Before: 0.55 pt Page 6: [137] Formatted David Cohen 12/14/2017 10:51:00 AM Body Text, Bulleted+ Level: 1+Aligned at: 0.08" + Indent at: 0.58",Tab stops: 0.58", Left Page 6: [138] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 6: [138] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 6: [138] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline,Condensed by 0.05 pt Page 6: [138] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New Roman, No underline, Condensed by 0.05 pt Page 6: [138] Formatted David Cohen 12/14/2017 10:51:00 AM Font: (Default)Times New 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M mO N00 co O C VIP O OC M O �D SDN C T N m O1I N 00 O 4 C m 4^ o ° N Y °' 3 H t a jE� V N � - L Q Q. V O � N Q O L � u r QU d u O i0 C 0 O N N !O U1 � V C7 O � O Q CL 0 �+ CL O V X _ 3 L y O ++to W v CL 40 3 a� 3 g v z a+ E c c ca 3 t L 0 0 O O s OJ N N H c m io u amto i _ cn T f0 N �e c c o u m E E r+ N M N O O U 4.- 0 y Q f° U r 3 3 U 4f y ?� w °� v + c V E ra ai ai c L- _� L o u OC OC Q U' H W N 1.� I i • w � � II • From: SA/iroflGOW dkmnagouid@saber.net SubJed: SM Wasle Reties Date: Decerrlber 7,2017 at 12:51 PM To: Supervisors 'was present at the City CMXM Mhuetbhp on December B. There were a number of speakers who ardouh ted very good reasons for be City Council members to reconsider the rate hike proposal. Miss Bailey and the woman form the East Bay had facts that should be considered. Hope you were W ft notm My own sttuaton is that I am ro#W trying to make it on a puny penskxL The college,the oily;the ommly hasiomd"for money and my trucww r8nmkm the acme. 111801 squeezed. This ttme I objecE I thirds the rata hike sMxb re is unfair. Points made In the meeting and I hope you werefttKft bmiuded: Hardehip for low boom*and senlom Disincentive to mcyde Unfair to make people Pay for something they dont use to mosidtZe otrers BWr*ql,a waft,and purdd**for the ffddateas of other people The company or the duty ehadd do nate to educate the pubec The oornPany needs to fhud othm outlets for the recycled materials If the China cormectlon is faMg I liked the idea of paying by the gena►and tna mbV the size of Ute bin for those who abuse wnu ovwibw trasl� Finally,Is It true that al the trash and recycle materials are mired in Ute books? Tint woukt expbio mofnkw� Parcel Nwwber 003-071-0900 Thank you for your attention and hopetwy wisdom EVERYONE ISrENTITI-ED TO HIS OWN OPINION,BUT NOT HIS OWN FACTS. Dardel Patrick Maynahan A LL N R POSE P ROTEST o -q kJ f .. .. i �. FAM 11. 111A TOP . s L DEC I i 2011 r - Tv dr - tw do `�%`jr7 r.�;•P si ��r Kristine Lawler From: Kristine Lawler Sent: Tuesday, December 19, 2017 10:01 AM To: Kristine Lawler Subject: 2017-12-18 Edelman Attachments: Incentive Programs for Local Government for Recycling.docx From: Deborah [mailto:deborahse@att.net] Sent: Monday, December 18, 2017 7:39 PM To:Shannon Riley<srilev@citvofukiah.com>; Sage Sangiacomo<ssangiacomo@cityofukiah.com>;Tim Eriksen <teriksen@citvofukiah.com> Subject: Garbage rate structure Dear Mr. Sangiacomo, Mr. Eriksen, and Ms. Riley, I am writing to urge you to reconsider the policy that the City Council will be discussing on Wednesday to create uniform rates for the three smallest bins and to eliminate the 10 and 20 gallon containers. I respect how hard it is to come to a solution to waste management problems and know that the City is working hard to meet the needs of all its citizens. With the changes in the recycling markets, I am sympathetic to the need to raise rates. I also know that we are lucky to have a reliable waste hauler in town. However, the current proposal attempts to solve these problems by punishing those who produce the least amount of waste. As you may know, I spoke at the December 6 meeting against the proposal and I want to follow up on my comments from that night. I stated that uniform rates discourage waste reduction and recycling, while a Pay As You Throw variable rate structure encourage them. I have attached a document from the California Institute for Local Government, which states that"Pay-As-You- Throw (is) one of the best examples of an incentive that has proven its tremendous value over the past decade (by)the restructuring of residential garbage rates. The U.S. Environmental Protection Agency (U.S. EPA), the California Integrated Waste Management Board, and many others have documented that `pay-as-you-throw' programs can have a major impact on decreasing wastes. In a comprehensive study for the Solid Waste Association of North America, Skumatz Economic Research Associates found that such"variable rate" programs can lead to an additional 8 to 13 percentage points of diversion, even if communities already have mandatory curbside recycling and diversion programs." Additional EPA information can also be found here: hLtps:Harchive.epa.gov/wastes/conserve/tools/payt/web/html/index.html To me, a logical approach would be to raise everyone's rates a certain percentage, so the variable rate structure would remain and provide an economic incentive to reduce the volume going to landfill. With regard to the very real issue of contamination, the City and the waste hauler should adopt a strong education program to inform people of what can and what cannot go in each bin. Contamination is a problem everywhere and there are many, many examples that the City could follow. The hauler can also fine violators, as is done in many cities in the Bay Area. i Please also consider consulting with Robert Carlson, the new head of the Mendocino Solid Waste Management Authority. His previous job was with Cal Recycle, the state's solid waste and recycling agency. He is an excellent and level headed resource that we are lucky to have locally. I spoke to him a few weeks ago and he is reluctant to get involved unless asked by the City. Nonetheless, he indicated to me that adopting a uniform rate would undo years of recycling education. I appreciate your work on this topic and your consideration of my comments. All the best, Deborah Edelman 136 Barbara St., Ukiah 2 Model Studies Incentive Programs for Local Government Recycling and Waste Reduction Overview • Recycling costs are added on top of existing Local governments define the economics of solid waste collection and disposal system; waste in their areas. Through their policies, laws, materials are pushed into an uncertain regulations,rate structures,fees,and taxes,local marketplace. governments can have a tremendous impact on . Little funding for public education or waste what is"economic"to do in their community. The prevention. California Integrated Waste Management Act of 1989 (AB 939, Sher,Chapter 1095, Statutes of By contrast,a cyclical system"redefines the 1989 as amended [IWMA])challenges local role of local government as the system governments to rethink incentives in place for one- regulator,manager, educator, intervener and way disposal,and to redesign the system to reward facilitator"working to develop a locally and encourage waste prevention,reuse,recycling, sustainable recycling economy. In a cyclical and composting. system: Program Characteristics • Government accomplishes its purposes through its leadership in adopting policies Incentive programs are designed to use economic and incentives to reward those who are and policy tools to harness the forces of the achieving its goals. marketplace to accomplish adopted public policy goals. Many of the economic tools highlighted • Government helps to structure the below are designed to reward those who decrease marketplace and set minimum standards for the amount of waste they produce, or those who operations and reporting. reuse,recycle, or compost it. Conversely, for those . Government influences pricing of services who continue to waste,these tools are designed to to reflect public policy goals. increase their costs. People can reduce-reuse- recycle,or they can pay for the privilege of • Government encourages diversity, competition, and innovation. wasting. Strategic Recycling • The private sector assumes actual In her landmark book,Strategic Recycling,Kay investments,debt service, and risk. Martin highlights the difference between past In fact,the IWMA recognized that local "linear systems"and the opportunity for local governments could accomplish their governments to move toward"cyclical systems"of responsibilities under that law in a wide variety of managing solid waste and fostering recycling and ways: waste prevention. Major characteristics of linear systems are: programs funded or operated by a jurisdiction as franchise or contract conditions,rate or fee • Government rules by command and control schedules,zoning or land use decisions, disposal systems. facility permit conditions, or activities by a waste • Major budget items for government are for hauler,recycler,or disposal facility operator acting waste collection and disposal(either on behalf of a city,county,regional agency or directly provided or indirectly contracted local governing body, or other action by the local through franchise agreements). governing body." (Title 14, California Code of Regulations [CCR], section 18730.) • Prohibits diversity and competition and requires all generators of waste to use An incentive-based approach to meeting the system provided by government. challenges of the IWMA would include the 2 adoption of policies and the structuring of the Generator Incentives marketplace for residential and commercial Residential: Pay-As-You-Throw. One of the best generators,waste and recycling haulers,transfer examples of an incentive that has proven its station and MRF operators, landfill owners and tremendous value over the past decade is the operators,manufacturers, and retailers. restructuring of residential garbage rates. The U.S. Local governments can adopt policies in a wide Environmental Protection Agency(U.S. EPA), the variety of instruments, including: California Integrated Waste Management Board, and many others have documented that pay-as- • Ordinances. you-throw"programs can have a major impact on • Contracts or franchises. decreasing wastes. In a comprehensive study for the Solid Waste Association of North America, • Land use permits. Skumatz Economic Research Associates found • Solid waste facility permits. that such"variable rate"programs can lead to an additional 8 to 13 percentage points of diversion, • Zoning regulations. even if communities already have mandatory • General plans. curbside recycling and diversion programs. • Financing agreements. Commercial Incentives. The larger the costs for waste collection and disposal,the higher the Local governments can also influence the interest level for businesses in waste prevention, economics of the marketplace by the way they reuse,recycling, and composting. This is structure their: particularly true if the businesses can benefit from • Garbage collection rates. recycling by decreasing their waste collection and disposal services,both in number and size of bins • Franchise fees. and decreasing the frequency of pickups. • IWMA fees. Many communities now offer"free"collection of • Permit fees. recyclable materials from small businesses,if the amount of materials collected is comparable to • Facility taxes. that from residents. Other communities require One of the most powerful incentives is tax, fee,or their franchised haulers to provide discounts for cost avoidance. Local governments at little or no recycling services. Haulers may be required to cost may adopt many of these tools. The primary charge businesses for recycling services offered at cost may be in the preparation and adoption of rates that are at least 50 to 80 percent of the costs these tools and subsequent monitoring of their of disposing of those materials to provide an outcomes. Monitoring costs can be minimized if incentive to the businesses to reduce their wastes proper reporting and evaluation requirements are at the source or recycle. included in the design and adoption of the Haulers may also be creative in their encourage- particular tool. ment of recycling. One hauler requires that a The greatest difficulty in adopting these tools may recycling bin of equal size and frequency of be in gaining support from the existing waste pickup accompany every commercial waste bin collection and disposal industry. Problems with requested for service. This clearly communicates these industries can be resolved through early and to the generators that they should be able to reduce continuous dialogue with all parties of affected their wastes by 50 percent if they use the interests.By outlining the city's goals and keeping companion recycling bins. an open mind about the details, local governments For construction and demolition(C&D)debris, can usually solve most of the specific concerns some cities are now requiring deposits when identified by existing waste haulers and other residents,businesses,or contractors seek permits interested parties. for C&D activities. The City of Atherton, California,requires a$50 per ton deposit for all waste estimated to be produced by that project. 3 Contractors must show that they have recycled at above,versus the increased costs that will result least 50 percent of the waste generated,or the from increasing uncertainty and risks to the town keeps$50 for each ton below their 50 contractors. Since most contractors have no percent goal that was not recycled. experience with a garbage collection system based The City of Cotati requires posting of a$200 on these new incentives,they will need to inflate deposit that is refunded after proof of reuse, their estimates of how much they would like to be recycling,or attempts thereof. In a model paid in order to assure that they have a sufficient ordinance prepared by the Alameda County Waste cushion to account for unknowns and Management Authority,a deposit is required that contingencies. is the smaller of three percent of the total project San Jose, Calif.,has pioneered these types of cost or$10,000. incentive programs(see profile below). Seattle, The City of San Jose is working on adopting a Wash., also has explored these concepts in some C&D deposit for diversion. The city proposes to depth. collect a deposit when a building permit is issued In Seattle,the new integrated garbage and for construction, demolition,and remodeling recycling contracts that started April 1, 2000,pay projects. These deposits will be set at a level their contractors on a per-household and a per-ton sufficient to pay for the gate fees at certified recycled basis. recycling facilities. To have their deposits This is a good transition from past practices, as the returned,contractors will have to provide receipts contractors have the comfort of estimating the showing that the projects C&D waste has been amount of revenue they can expect from payments accepted by a city-certified recycling facility. per household. They can also reasonably project Franchise Hauler Incentives the amount of revenue they can expect from Franchise Contractor Payments. Some garbage recycling tonnage. Because Seattle also changed companies say they make more money in garbage the design of its citywide recycling program at the collection and disposal, instead of recycling, same time,there is some risk to the contractor because that's how cities pay them. The basis of about how much recycling tonnage is to be paying contractors has not changed much over the expected. Overall,the city estimates that it saved past 50 years. $2 million per year through the competitive Residential payments to contractors are often bidding process it used and by integrating a variety made on the basis of the number of households of garbage and recycling contracts into full-service serviced. This does not provide any incentive to contracts for the city. recycle more and dispose less.Payments per Commercial payments to contractors have household value the speed at which garbage can be historically been based on the number and size of collected per household, over all other factors. bins serviced and the frequency of service. This This led to the compactor truck and the provides generators with a strong incentive to elimination of a well-established recycling recycle.However, it is in the hauler's interest to infrastructure after World War II. recommend the largest number of small bins to For residential payments to contractors, other service most frequently. The more garbage service ways to structure those could include payments for specified(whether needed or not),the more money every ton recycled or for every ton landfilled. the hauler makes. By paying contractors solely on the basis of the One of the common results of this approach is that haulers encourage generators to design their tons they recycled,they would make more money system for peak loads. Haulers will often"haul with increases in recycling tonnage. If contractors air'because they dump whatever is in a bin,even were paid inversely to the amount they landfilled if the bins are usually half empty. This is usually wastes,they would have an incentive to maximize only mitigated by competition. If there is little or both waste prevention and recycling. no competition in an area(e.g., if there is an In considering how to pay contractors,cities must exclusive franchise or an oligopoly situation), weigh the benefits of new incentives, such as the 4 generators will usually pay more without contractor to improve the system. The contractors knowing it. get more revenue if they: In any comprehensive waste audit of a system(see • Collect more materials. related CIWMB model study in this series on solid . Keep the materials cleaner on route. waste assessments),an auditor will usually reduce the amount of garbage service regularly scheduled. • Process materials to higher quality This can provide significant savings to the standards. generator. The city gets more revenue if it promotes public However,commercial rates based(at least in part) participation in the program and increases the on tons recycled or landfilled would be an value of materials recycled through market improvement over the current system. By development initiatives. introducing payments for recycled tonnage or In practice, some haulers have viewed the 50/50 landfilled tonnage, commercial haulers would find revenue sharing proposition as a penalty to the they could make more money by reducing garbage hauler. They viewed it as having to share 50 service and increasing recycling service. percent of the benefit with the city without the city Some municipalities are exploring changing their being required to split 50 percent of the costs of franchise fee structures as initiatives for haulers achieving that benefit. who increase recycling.None appear to be Consequently,revenue sharing is most appro- experimenting with commercial rate structures in priately considered at the local level,where the the way San Jose and Seattle have done with city and the hauler can agree in advance on the residential rates. goals of such a structure. Avoided Disposal Costs. In structuring payments Penalties for Nonperformance. Penalties for for landfill disposal, one of the incentives for nonperformance as"liquidated damages"are increased recycling is the responsibility for becoming more popular in solid waste and disposal payments. If contractors are responsible recycling contracts. The following situations are for paying disposal fees out of their contract examples of such nonperformance at a MRF: prices,they will be motivated to find ways to avoid paying those disposal fees. • Takes more than 30 minutes for contracted Avoided Collection Costs.When tipping fees for vehicles to enter, dump and leave. waste disposal are less than $30 per ton(as they • MRF does not achieve a minimum recycling are in most of California today),avoided disposal or diversion rate. costs need to be enhanced by avoided collection . Facility is unable to transport residue to costs. The average costs of collection in most solid landfill on a timely basis. waste and recycling systems is 80 percent; usually 10 to 20 percent is the cost of processing and • Contracted landfill is not able to accept marketing recyclables or disposing of wastes in a residue upon delivery. landfill. With higher recycling and reuse rates, Public agencies find, and contractors agree,that it municipalities need fewer garbage collection is difficult to reasonably determine the extent of trucks. The cost savings for each garbage truck— damages from these and other similar problems. about$150,OOO—can help offset the costs of But substantial damage to public health and safety recycling services. may result to members of the public who are Revenue Sharing. One of the more popular denied services or denied quality or reliable incentives curbside programs offer to their haulers service. is a share in the revenue from the sale of materials Such breaches cause inconvenience, anxiety, and (usually 50/50). frustration. They can also deprive individuals of The theory behind this is that such revenue sharing the benefits of receiving recycling services in provides an incentive to both the city and the subjective ways and in varying degrees of 5 intensity that are incapable of measurement in 3. Provide another certified and precise monetary terms. documentable recycling or resource The actual monetary loss resulting from denial of recovery program that reduces the amount services or denial of quality or reliable services is of waste collected by at least 50 percent. impossible to calculate in precise monetary terms Monrovia,in Southern California,has a similar in most instances. program. The city reduces its nonexclusive Agreements recognize that consistent,reliable commercial service agreement fees directly services are of utmost importance to the public. proportional to the amount of wastes diverted. Public agencies rely on the contractor's Franchise fees are 16 percent for haulers diverting representations regarding the company's 24 percent or less, 12 percent if they divert 25 to 49 percent, and 8 percent if they divert 50 percent knowledge, experience,and commitment to quality of service when awarding the work to it. or more. Agreements recognize that some quantified The average franchise fee for commercial wastes standards of performance are necessary and in California ranges from 10 to 15 percent of gross appropriate to ensure consistent and reliable receipts or billings. Most communities include a service and performance. specific amount for franchise fees in their Agreements also recognize that if a contractor fails collection agreements. To provide more flexibility to achieve such performance standards,the agency for local governments over time, a franchise and/or residents will suffer unknown damages.As agreement may reserve the right to adjust the a result, liquidated damage amounts are included franchise fee at any time, or at the time of any rate in agreements to represent a reasonable estimate of adjustments approved for the hauler. This enables the amount of such damages considering all of the the community to increase franchise fees to fund circumstances existing on the date of the the implementation of other recycling programs if agreement. needed. In San Jose,the franchise fees have increased to 30 percent of the gross receipts(see Other Hauler Incentives profile below). Franchise Fees.Most of the experiments with IWMA Fees. Section 41901 of the 1WMA incentives in California during the past decade authorizes local governments to raise fees have included franchise fees. Several communities specifically for the costs of implementing their have tried to use fees to encourage their exclusive waste diversion programs to comply with this law: and non-exclusive franchise holders to increase recycling. "A city, county[,] or city and county may impose The City of Santa Clara, California, charges a fees in amounts sufficient to pay the costs of differential franchise fee to haulers based on preparing, adopting, and implementing a whether or not they have a city-approved recycling countywide integrated waste management plan program. All nonexclusive franchised haulers prepared pursuant to this chapter. The fees shall be collecting waste from the industrial areas of Santa based on the types or amounts of the solid waste, Clara must pay the city a franchise fee of 25 and shall be used to pay the actual costs incurred percent of their total gross billings. To obtain a by the city or county in preparing,adopting,and reduction of the franchise fee to 10 percent, implementing the plan, as well as in setting and haulers must meet at least two of the following collecting the local fees. In determining the three conditions(see details in case study below): amounts of the fees,a city or county shall include only those costs directly related to the preparation, 1. Provide a waste audit and containers, and adoption, and implementation of the plan and the collect 50 percent(by weight)of setting and collection of the local fees.A city, customer's recyclable materials. county,or city and county shall impose the fees 2. Provide a recycling service program and a pursuant to Section 66016 of the Government designated recycling representative to Code." perform specified tasks. Section 41902 clarifies that: 6 "A local agency may directly collect the fees communities using this system include authorized by this chapter or may,by agreement, Sacramento County,Costa Mesa,Newport arrange for the fees to be collected by a solid Beach, El Monte, Gardena, Torrance and waste hauler providing solid waste collection for Bell Gardens. the city or county." • Planning requirements. Some communities Some communities have adopted IWMA fees require haulers to develop recycling plans, applying to haulers,and others have adopted either for their own services (e.g.,Bell IWMA fees applying to solid waste facilities in Gardens and Costa Mesa require source their jurisdictions. In San Jose,the IWMA fee reduction and recycling plans), or for applying to commercial haulers is 28 percent of businesses that they service(e.g.,Portland, their gross receipts. In combination with their Oreg.). franchise fees, commercial haulers pay 58 percent . Promotions requirements. Most of their gross receipts to the city. communities now require haulers to assist in In Santa Clara County,an IWMA fee was levied at providing comprehensive promotional all solid waste facilities in the county. The support for recycling to residents and countywide IWMA implementation fee is businesses. currently$1.30 per ton of disposed waste. These . Market development requirements. Some monies are distributed quarterly to Santa Clara contracts reserve the right for cities to direct County jurisdictions based on the total waste materials collected by haulers to new disposed in that quarter by a jurisdiction,as markets as a part of the city's market reported in the disposal reporting system.Monies development activities. In San Jose,they for wastes from outside of Santa Clara County are distributed on the basis of each city's share of total reserve the right to do this for all materials. countywide population. In San Francisco,they reserve the right to do it for 10 percent of any materials. Other Each jurisdiction uses the countywide IWMA communities reserve the right only for implementation fee monies to fund waste targeted materials. prevention and recycling programs. Programs Transfer Station,MRF, and funded differ by jurisdiction. Funded projects have Landfill Incentives included purchase of rolling carts for curbside Permit Requirements. The best time for collection of yard waste,purchase of recycling incentives to be adopted as conditions of permits is bins,public outreach, staffing for special recycling at the time of siting for transfer stations,MRFs, projects, and other IWMA-related purposes. and landfills. Local land use permits(e.g., Other Hauler Incentives. In addition to these conditional use permits [CUP])or solid waste economic incentives,there are numerous policies facility permits can include incentives as that could be included in exclusive and non- conditions.Planning departments can write local exclusive franchise agreements that could assist in land use permit conditions,and local enforcement waste diversion, including: agencies (LEA)can write solid waste facility • Diversion goals.Many communities are permits. now requiring haulers to meet certain waste Some possible options for inclusion in one or more diversion goals as a condition of operating of the permits are: and maintaining their franchise. For Offer source separation discounts,which example, in Monterey Park, all haulers allow lower rates to generators for clean, doing business in the city must have a source-separated materials, to enable permit issued by the Department of Public facilities to more easily recycle those Works and a business license from the city's support services division. materials. Commercial haulers were required to • Provide areas for reuse and salvaging, drop- recycle 25 percent of the waste that they off and buyback recycling,composting,and collect in the city by June 1998. Other retail sales of reused,recycled, and compost Lease and Financing Conditions. Local products on site. governments could require some of the above • Require landfill operators to exceed federal clauses as part of a lease or financing agreement, if pollution control design standards the city is assisting on financing or leasing a site to (especially on liners). This minimizes the a project developer. risk that a site used by the city will become Facility Fees and Taxes. Communities could a"Superfund" site. U.S. EPA is now establish fees or taxes on solid waste facilities to reviewing Subtitle D regulations,which help fund their programs, in addition to those may undergo significant changes in the next noted above as IWMA fees. two to three years. Measure D in Alameda County in 1990 • Establish strong financial assurances(not established by referendum a$6-per-ton surcharge just value of stock,as U.S. EPA allows), in on landfills in the county. That surcharge,and perpetuity to provide for sufficient long- other waste import mitigation fees at the Altamont, term care,preventive maintenance, and Vasco Road, and Tri-Cities landfills fund the corrective action/cleanup costs. Alameda County Waste Management Authority. • Distribute public information materials on San Jose has a$13 per ton disposal facility tax that reuse,recycling, and composting. generates revenues for the city's general fund. • Assisting the community in meeting its Transfer station,MRF,and landfill fees and taxes waste reduction goals. have the beneficial effect of also encouraging Contract Clauses. Conditions could be included more waste reduction. The higher the cost of waste in long-term agreements for these facilities, such disposal,the more attractive reuse,recycling, and as: composting become. Manufacturer and Retailer Incentives • Disposal. Commit to a total capacity,not an Many policies and economic incentives can impact annual amount,as in the City of San Francisco agreement with Altamont Landfill business decisions regarding waste management, (Waste Management, Inc. [WM]). This including: enables the community to benefit directly • Recycling planning requirements. by extending the life of the landfill,if it Waste diversion requirements. reduces the amount of wastes it brings to the facility. • Source separation requirements. • Preprocessing. Require that all wastes be • Product bans. processed for reuse,recycling, and/or • Landfill bans. composting before landfilling. This is particularly important for the larger,more • Procurement requirements. distant"mega-landfills"increasingly being • Takeback requirements. developed by the larger garbage companies. This requirement could be structured to • Deposits. require landfill operators to arrange for • Advanced recycling fees. wastes to go to MRFs prior to shipping them to their landfills, or it could be done • Land use permit conditions. on site, depending on market and space • Zoning issues. considerations. These are discussed in detail in a companion • Source separation. Require that targeted model study in this series,"Business Recycling materials be source-separated before Plans and Policies." accepting at facilities,or provide strong economic incentives through design of rates Impact of Proposition 218 for facilities. Voters passed Proposition 218 on November 5, 1996. This proposition, the"Right to Vote on 8 Taxes Act,"detailed many situations in which the Case Study: Santa Clara public is required to be consulted,or participate in, The City of Santa Clara, Calif.,charges a decisions regarding the enactment of a wide differential franchise fee to haulers based on variety of fees and taxes.Proposition 218 became whether or not they have a city-approved recycling effective July 1, 1997. program. All non-exclusive franchised haulers Because many of the economic incentives outlined collecting waste from the industrial areas of Santa above address fees and taxes enacted by local Clara must pay the city a franchise fee of 25 governments, city attorneys need to consider percent of their total gross billings (including bin whether Proposition 218 applies. Unfortunately, and rental charges). To obtain a reduction of the many disagree about when and how Proposition franchise fee to 10 percent,haulers must meet at 218 applies. As a result,each city's attorney must least two of the following conditions: evaluate the language of the California 1. For industrial customers who regularly set out Constitution amended by Proposition 218 and more than nine cubic yards of refuse per week for interpret how it may apply for a given proposal. collection,the contractor must provide containers CIWMB counsel believes that Proposition 218 for and collect 50 percent(by weight)of a does not appear to affect fees collected through customer's recyclable materials. An initial waste direct billing, tipping fees,franchise fees, or audit for each of these customers is required. If a similar methods. IWMA fees(as described above) customer has an in-place recycling program that are not necessarily covered by Proposition 218 reduces its wastes by at least 50 percent,the because they do not have to be charged upon contractor would not be bound to provide parcels,nor as an incident to property. containers and collect materials there. The If fees are collected through the property tax bill, contractor would only need to submit annual certified documentation of that program. A there may be some impact. However,a majority of customer may also be exempted from this attorneys in the field believes that Proposition 218 requirement. does not cover these fees because the fees are for services,not fee property. If the municipality set 2. Provide a recycling services program and a the fee at a reasonable amount, then a challenge designated recycling representative to perform may be less likely. these tasks: If a fee is charged on the property tax bill,the • Contact each of their industrial customers at following factors may be relevant in determining least once every year to discuss the various if Proposition 218 applies: types of recycling possibilities available for • Does the agency rely on parcel maps to set the customers. the fee? • Work with each new customer concerning • Must the fee be paid simply because of recycling options. property ownership, or must a service be • Keep written documentation of customer requested? contact and any recycling options implemented. Maintain in contractor's • Does the property owner have the office for city review. opportunity to"opt out"of the fee by declining the service? • Submit a quarterly report to the city documenting the amount of recycled • Is the fee based on size of the parcel, materials collected by weight and type, and amount of service requested, or are all bills the number of recycling customers in the the same? city. • How is the fee applied to multi-residence . Maintain a list of customers serviced by parcels? name and service address for city's review. • Is the fee secured by a lien at the outset of 3. Contractor has another certified and its imposition? documentable recycling or resource recovery 9 program that reduces the amount of industrial single-family households. Overall,the city has waste being collected by at least 50 percent. achieved a 47 percent waste diversion rate. Contractor needs to document waste flow for Since the start of the Recycling Plus! system, 86 to processing and disposal to all facilities and 87 percent of San Jose residents consistently have landfills. Certified quarterly reports must be paid$13.95 per month for a 32-gallon garbage cart submitted to the city with specific waste flow and unlimited recyclables collection. Another 13 detail and documentation. percent pay$24.95 per month for a 64-gallon cart, Contractors must pay the 25 percent franchise fee and 1 percent pay$37.50 per month for 96 gallons each quarter for all generators with greater than 50 of service. Residents may buy extra trash stickers percent recoverable waste in their refuse set out for$3.50 each to attach to 32-gallon trash bags set for collection and disposal until less than 50 next to their normal garbage cart when they have percent is achieved. The contractor may submit a extra wastes. The city instituted this aggressive new waste audit to the city at any time,to reduce pay-as-you-throw rate structure along with a the franchise fees paid for those customers that citywide yard waste collection service and added a achieve less than 50 percent recoverable wastes. wide range of other recyclable materials to its The waste audit must be performed and certified curbside collection program. (See details in by a qualified individual or firm experienced in the Cutting the Waste Stream in Half,a U.S. EPA waste audit process. Typical qualifications of an study listed at the end of this study.) individual would be a four-year degree in civil Of particular note in the Recycling Plus! system is engineering or environmental waste management the structure of contractor payments. San Jose told with experience in preparing waste audits or with bidders that it wanted them to make their profit on equivalent education and experience approved by this contract from recycling,not garbage,and the the city.A consulting engineering firm city structured its payments to contractors to experienced in preparing waste audits would also accomplish that. be appropriate. San Jose actually capped the amount of costs that The city reviews and determines the adequacy and bidders were to recover from fees per household at completeness of the waste audit reports. 80 percent of their estimated total system costs. Comments are submitted to the contractor for Proposals varied significantly in how they response,revision,update, and re-submittal of the responded. Western Waste (now WM)proposed report until it is approved by the city. $6.64 per household per month and$58.38 per ton Santa Clara has authorized fifteen haulers under its for every ton they documented they recycled. non-exclusive franchise system to collect waste GreenTeam of San Jose proposed$5 per from the industrial areas of Santa Clara. All of the household per month and$270.10 per ton haulers have been certified to obtain the reduced recycled. These recycling incentive fees have escalated over time to the current$60.02 per ton franchise fee. for WM and$277.80 for GreenTeam. Case Study: San Jose The recycling incentive fees have provided a San Jose has long been a pioneer in the use of strong incentive to maximize recycling to the economic incentives to achieve its waste reduction haulers. In addition, contractors must pay their goals. The city has adopted rates, fees, and taxes own disposal fees for wastes not recycled(about that are structured to encourage waste generators $30 per ton),encouraging them further to to reduce their waste as much as possible and to minimize landfilled wastes. Finally,the city lets recycle or compost the rest. the contractor keep all the revenues from the sale Residential System. San Jose implemented its of recyclables(which has varied between$50 to "Recycling Plus!" system for integrated solid $60 per ton average for all the materials recycled). waste,recycling,and yard waste collection Commercial System. In 1993,the commercial services in the residential sector on July 1, 1993. sector generated about 65 percent of the total This system has been tremendously successful, waste stream in San Jose. As a result, the city achieving a 60 percent waste diversion rate for adopted a number of policies,rates, fees,and taxes 10 to encourage businesses to increase their waste recycling services needed to increase diversion efforts. San Jose actually eliminated the waste diversion in this sector. exclusive franchise it had for commercial garbage To date,the city has decided only to work on the (putrescible wastes)collection,to encourage first two levels of this strategy. Staff is working to greater experimentation by entrepreneurial waste provide information and technical assistance and and recycling firms in composting of food wastes encouraging business waste reduction through and the recycling of all commercial wastes. economic and policy incentives. San Jose adopted non-exclusive commercial Other San Jose Incentives franchise fees for all commercial haulers Disposal Facility Tax. In 1987 San Jose revised consisting of 30 percent of gross receipts on all its business tax for landfills to better reflect the commercial solid waste set out for disposal to type of business activity at the landfill. Rather than landfill. An additional IWMA fee is levied on charging the operators on the basis of the number generators and included on bills provided to of employees (as it did with most other customers from commercial haulers of 28 percent businesses), the city decided to charge landfills in of gross receipts. The total hauling fees paid to the San Jose on the basis of the amount of garbage city are 58 percent of hauler gross receipts. These buried in the landfills. The city initially set the levels were set to generate sufficient revenue to charge at$2 per cubic yard,measured by annual cover the costs of city programs and to encourage aerial surveys. After problems the first year with businesses to avoid these costs by recycling. the volumetric measurement,the city changed the No franchise fees or IWMA fees are paid on tax basis to$3 per ton and required all landfills to source-separated recyclables.As a nonexclusive provide scales.Now called the disposal facility system in the commercial sector,generators can tax, the charge is$13 per ton. select any franchised or permitted hauler. In Although established to raise money for the city addition,businesses generating less than one cubic general fund,this tax has also encouraged yard of material for disposal per week can apply businesses and residents that haul their own for residential garbage and recycling service. materials to the landfills to further reduce their San Jose's source reduction and recycling element wastes. In addition, the disposal facility tax is (SRRE)outlined a phased approach for San Jose structured to provide an incentive to the landfill commercial waste reduction policies: operators to maximize their waste diversion on- 1. Information. City guides and technical site. All materials recycled or beneficially used are assistance to businesses and recyclers deducted from the tax obligation of the landfills to sharing information with the city about the city. how much they recycled. Landfill Permit Conditions. San Jose has four 2. Incentives.Economic and policy landfills operating within its borders: Zanker Road incentives to encourage businesses to Landfill(independent),Newby Island Landfill reduce waste and recycle. (BFI/Allied),Kirby Canyon(WM)and Guadalupe Mines Landfill (was independent,now WM). 3. Mandates. Requiring all or portions of the Solid waste facility permits written for three of the commercial waste stream generators to do four landfills in the 1980s required them to assist more to recycle. Options include landfill in meeting the city's waste reduction goals as a bans for particular commercial materials condition of their permits. The fourth facility had (e.g.,corrugated paper),requirements to grandfathered permits but was required under its recycle at certain levels of diversion, disposal agreement with the city to help meet the and/or requirements to plan for recycling. city's waste reduction goals. 4. City services. If all the above failed,then Permit conditions contained in one or more of the the city would consider whether it had to permits included: reinstitute an exclusive franchise system Source separation discounts. Landfills were for commercial wastes or provide some or • required to offer lower rates to generators all of the commercial solid waste and 11 for clean source-separated materials to to reward and encourage waste prevention, reuse, enable landfills to more easily recycle those recycling,and composting. materials. One of the dilemmas for local governments is • Using compost for cover material. where to start. There are many opportunities to • Providing areas for salvaging, drop-off make changes, such as: recycling, and composting on site. • Rate reviews. • Distributing public information on • Permit requests. recycling. • Contract change requests. • Assisting the city's solid waste program to • New contracts or requests for proposals meet its waste reduction goals. (RFP) Conditions included in the 30-year disposal When a hauler requests something of the agreement for the Newby Island Landfill are: community,it is reasonable to ask for something • Providing a recycling center at least 7.5 in return that will help the community. The ideal acres in size. time to make significant changes is when Using compost as cover material. communities renegotiate contracts with their • haulers or develop an RFP for competitive • Allowing the city to unilaterally decrease its proposals. put-or-pay commitments to the landfill by The IWMA intended local governments to tailor 25 percent in response to recycling and waste reduction initiatives. their programs,policies, and incentives to make this type of incremental progress. As more and • Providing a process for negotiating even more communities experiment with the types of lower waste flow commitments by mutual incentives noted above,there will be a clearer consent. understanding of what will work best for different One of the landfills in San Jose (Zanker) situations. For now, communities should pick and particularly embraced the goals of these permit choose those incentives of greatest interest, conditions and researched alternative technologies network with other municipalities,then adapt the to implement at their facility. Zanker's permits ideas to their own local needs for continued restrict it to receive only nonputrescible wastes. improvement of these concepts and tools. Over the last five years,Zanker diverted 94 Tips for Replication percent of all wastes entering its facility. . Review current policies and economics, Local Government Challenges including fees,taxes, contracts,ordinances, and Opportunities and permits. Local governments define the economics of solid • Identify two to three of the best ideas from waste in their areas. Through their policies,laws, the above menu and convene a meeting of regulations,rate structures, fees,and taxes, local key stakeholders in your community to get governments can have a tremendous impact on their input and suggestions about those what is"economic"to do in their community. ideas. The IWMA offers local governments an Review proposed policies with the CIWMB opportunity to change all facets of the old solid Office of Local Assistance to get the latest waste management system. This law will examples of other communities who have transform the old system that produced wasteful implemented those tools. throwaway products and focused on the quickest . Contact other communities who have and easiest way of burying garbage in a landfill. implemented the two to three tools and ask The IWMA challenges local governments to them detailed questions about how those rethink the incentives in place for this one-way were designed, implemented,and are disposal orientation and redesign the entire system working today. 12 • Reconvene a meeting of your local Skumatz,Lisa.Achieving 50%in California: stakeholders to review your research. Analysis of Recycling, Diversion and Cost Brainstorm ways to address concerns Effectiveness. Seattle: Skumatz Economic identified. Research Associates, Inc., 1999. Prepared for • Work with your attorneys to draft language. Solid Waste Association of North America, California chapters.Excerpted in Resource • Circulate draft language widely for review Recycling,August 1999 and September 1999. and comment by stakeholders,residents, and businesses. Involve the media to solicit Nationwide Diversion Rate Study input from the public-at-large. Meet with Quantitative Effects of Program Choices on the editorial board of the local paper before Recycling and Green Waste Diversion:Beyond bringing the policy forward for adoption. Case Studies. Policy Study No. 214. Los Angeles: Reason Foundation, Inc., 1996. • Arrange for elected officials to consider the www.rppi.org/environment/ps2l4.html. policy in the most open of forums,either a Cutting the Waste Stream in Half. Washington, public hearing, informal committee meeting, or other method to avoid D.C.: U.S. Environmental Protection Agency, 1999. Prepared by the Institute for Local Self- surprising anyone. Reliance for U.S.EPA.www.epa.gov/ • Revise your proposal based on input from epaoswer/non-hw/reduce/r99013.pdf, these forums,redraft, and recirculate for EPA-530-R-99-013. review and comment. Contacts • Go slow to build the greatest consensus CIWMB Contacts possible. Keep your goals in mind and be For more information about local government flexible when implementing these tools in recycling models, contact the Office of Local your community. Assistance at CIWMB, at(916) 341-6199. • Draft your final proposal, identify any Elliot Block,Attorney,CIWMB (regarding concerns remaining for elected officials, and Proposition 218), (916) 341-6080, then submit for consideration and adoption. Eblock@ciwmb.ca.gov. For more Information Other Contacts CIWMB Publications Dr. Jeffrey Morris, Sound Resource Management, Many CIWMB publications are available on the 1477 Elliott Avenue W., Seattle,WA 98119-1304. Board's Web site at: www.ca.gov/Publications/. (206)352-9565,ZeroWaste@aol.com, To order hard copy publications, call 1-800-CA- www.soundresoure.com/. Waste (California only)or(916)341-6306, or write: Lisa Skumatz, Skumatz Economic Research Associates, SERA,Inc., 762 Eldorado Drive, California Integrated Waste Management Board Superior, CO 80027. (303)494-1178,Fax: (303) Public Affairs Office, 494-1177, skumatz@serainc.com. Publications Clearinghouse(MS-6) 10011 Street Barbara Stevens,ECODATA. (203)454-1700, P.O. Box 4025 (mailing address) BJEcon@aol.com. Sacramento, CA 95812-4025 Other Publications Rick Mauck,City of Santa Clara,Public Works Department, 1500 Warburton Avenue, Santa League of California Cities,Proposition 218 Clara,CA 95050. (408)615-2099, Implementation Guide, 1998, (916)658-8200, rmauck@ci.santa-clara.ca.us. www.cacities.org. Martin,Kay. Strategic Recycling. Ventura, California: Darkhorse Press, 1996. 13 Margaret Rands,County of Santa Clara,Integrated The California Integrated Waste Management Waste Management, 1735 N. First St., San Jose, Board would like to acknowledge the following CA 95112. (408)441-1198, individuals who assisted in the preparation of this Margaret.Randsgpin.co.santa-clara.ca.us. study: Lou Ippolito,Americlean, 779 West 19th Street, Rick Mauck,City of Santa Clara Suite J, Costa Mesa, CA 92627. (949)462-9442, Margaret Rands, County of Santa Clara aescorp99@aol.com. Louis Ippolito,Americlean Gary Liss and Associates, 4395 Gold Trail Way, Lisa Skumatz, Skumatz Economic Research Associates Loomis,CA 95650. (916)652-7850, gary@garyliss.com The statements and conclusions in this summary Kay Martin. (805) 654-2472, are those of the contractor and not necessarily Kay.Martin@mail.co.ventura.ca.us those of the California Integrated Waste Management Board,its employees,or the State of Credits and Disclaimer California. In addition, the data in this report was Gary Liss&Associates prepared this study provided by local sources but not independently pursuant to contract IWM-C8O28 ($198,633, verified. The State and its contractors make no included other services)with the University of warranty, express or implied, and assume no California at Santa Cruz for a series of 24 studies liability for the information contained in this text. and summaries. Any mention of commercial products, companies, or processes shall not be construed as an endorsement of such products or processes. The energy challenge facing California is real.Every Californian needs to take immediate action to reduce energy consumption.For a list of simple ways you can reduce demand and cut your energy costs,see our Web site at www.ciwmb.ca.uov. Publication#310-01-008 October 2001 The California Integrated Waste Management Board(CIWMB)does not discriminate on the basis of disability in access to its programs. CIWMB publications are available in accessible formats upon request by calling the Public Affairs Office at (916)341-6300.Persons with hearing impairments can reach the CIWMB through the California Relay Service, 1-800-735-2929. ©2001 by the California Integrated Waste Management Board.All rights reserved. This publication,or parts thereof,may not be reproduced without permission. Kristine Lawler From: Sage Sangiacomo Sent: Tuesday, December 19, 2017 4:40 PM To: Deborah Stanger Edelman Cc: Kristine Lawler; Tim Eriksen; Shannon Riley Subject: Garbage rate structure Hi Deborah, Thanks for the emails. I appreciate the information and continued dialogue on the topic. Please note (and as recognized in your latest email from this afternoon), the City is not proposing to eliminate the pay as you throw(PAYT)variable rate structure. Under the current proposal, the City will continue to maintain 32, 68, 96 gallon trash containers (along with green/food and recycle bins inclusive with the service) with a cost differential between the services types. The most recent information that you forwarded points to the City of San Jose as a leader in the PAYT. In review of their current service, the City of San Jose maintains 32, 64, and 96 residential service. San Jose eliminated their 20 gallon service in 2015 in an effort to "increase collection efficiencies and reduce administrative account maintenance costs." Also note, the amendments proposed in the City hauler's contract include expanded educational requirements inclusive of an annual public review process that will go before the City Council. From the standpoint of enforcement, the hauler has provided strong evidence of an active and sustained program that they will continue. There have been 1,618 contamination notices given, over the last 12 months which does not include times that the route drivers have verbally warned customers. In addition, there have been 6,887 overfill charges for 10 and 20 gallon carts over the last five years. In review of the performance measures of cost for service and diversion, I believe Ukiah is a leader. On the cost side, the City is amongst the lowest(if not the lowest rate I've seen) in the region and beyond for a variable rate structure that includes trash, recycle and green/food waste. On the diversion side, City of Ukiah's Cal Recycle Pounds per Person Per day target is 5.2. Ukiah's actual pounds per person per day for the 3rd quarter 2017 was 3.7. Regarding the rate structure, the City has strict guidelines under 218 that prohibit establishing a rate for service in excess of the cost of service or providing a subsidy from one category of customer to another for the service. With the crash of the recycling market, there is no longer justification for the extremely low rates offered for the smaller trash cans in light of the total capacity and cost to provide service for all three containers (trash, recycle, and green). I have personally reviewed a number of residential service rates in the region (including those jurisdictions that you have cited in public testimony). For those areas that still offer a 20 gallon service, there is a very small cost differential between the 32 gallon and 20 gallon service which is indicative of the slight difference in the total capacity and same cost between service types for the other components such as trucks, bins, labor, etc. In summary, the current proposal will maintain a PAYT structure and encourage recycling. Those customers that successfully utilize the recycle and green containers will ultimately be paying less than those that do not and require a larger trash container. i If you would like to discuss further, I'd be happy to meet with you. Again, I appreciate the open dialogue and input. Thanks, Sage Sangiacomo City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 P) 707-463-6221 F) 707-463-6740 ssanaiacomo(a-)cityofukiah.com www.citvofukiah.com www.visitukiah.com 2 Kristine Lawler From: Kristine Lawler Sent: Wednesday, December 20, 2017 8:31 AM To: Kristine Lawler Subject: FW: Garbage rate structure From: Deborah [mailto:deborahse@att.net] Sent:Tuesday, December 19, 2017 10:04 PM To: Sage Sangiacomo <ssangiacomo@cityofukiah.com> Cc: Kristine Lawler<klawler@cityofukiah.com>;Tim Eriksen <teriksen@cityofukiah.com>; Shannon Riley <sriley@cityofukiah.com>; rcarlson@mendorecycle.org Subject: Re: Garbage rate structure Dear Sage, Thank you for your thoughtful response. You've done your due diligence and I truly appreciate your efforts for the City. We will have to agree to disagree. If customers producing 10 or 20 gallons are paying the same as those producing 32 gallons, for them, it is a uniform rate and not a PAYT program. Customers producing 32 gallons will have no incentive to produce less. The rates for the 10 and 20 may be too low but to eliminate those sizes, raise rates only for those customers, and decrease the price for the 32, 68 and 95 gallon containers sends the message that the City favors large waste generators. It is unfair for the rate increase to be shouldered exclusively by those who produce the least waste. Again, I appreciate your efforts on what I know is a complicated issue. I am unable to attend the City Council meeting tomorrow night, so thank you for taking the time to read my emails. All the best, Deborah Edelman i 165 Calvert Court C 4 T ; Ukiah, CA 95482 December 19, 2017Die 2017 City of Ukiah LtrY 300 Seminary Ave. 9�Y Ukiah, CA 95482 Subject: City garbage rate increase It is disheartening that we may be encouraged to toss more stuff into our garbage bins. With the proposed cost increase, plus the larger bins most of us will request, we will have lost the partnership we felt we had with the City. With the smaller bin and lower cost, there is financial incentive to find the best place for stuff that is not obviously recycling or green-waste, therefore less goes in the landfill. Finding the very best place for refuse is a good thing to do but it requires some work. Recently the City encouraged us to pre-sort food-soiled paper for green-waste, which is another step. My husband and I have always tried to figure it out. We have waited for our driver on Wednesday to ask him where something should go. If the driver didn't know, we waited in line at the transfer station to ask there. We haul stuff to the metal recycling and hazardous waste. It can all get tiring and we are senior citizens. It seems it will become easier to just toss questionable material in the one giant black bin. I am hoping the City Council will find an in-between solution, which would be keeping the bins we have and charging for 20 gallons (which probably should have been happening all along as knowing where 10 gallons stops is almost impossible without stomping on the garbage). Sincerely, jh - �—P� Carol Howlett Y DEC 2 2017 4 i . 150 Calvert Court �_��r, .r Ukiah, CA 95482 ��? ' " ;�h December 19, 2017 City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 I am not in favor of the proposed rate increase for garbage. As a senior citizen I put out one small bag a week. I pay for 20 gallons but rarely exceed five gallons. This increase seems excessive! Kennet Siminoe o d � on DEC 2 G 2047 { C TI GUS' LS QCk C1 2 KA u.-Wl 4o O I ST Aydf en L �s +r� MI !Se6 16L-IIJ 16 o h 0-�VA-e ! --C2c2vP a �id (' k)�.us+ftia,5 -ts a- +w s�nr-f des 62-way. -Faiv°SA06W MANY f�ro �� ori bin 131. 50 --c26-/qd ge- �b7•(o7 •5c) Alo t 0 3•� �G. lal� 311 . .g 11 - 13 A1 . IT6, 514, . 6e q. z .q4 k fir '' 4.0 Aq .00 +.r . 47 &•t6 73.??- 3+ 2(12 43. 56 632. 171 IT.74 1�& more, 3&rL tj e, -Fie, 10 We✓' - -tie. ea 5f r �z �r �6 yJ -+ a5cd i� . c(/O/MO O-fpp r 2�v � �Z. • SG ( wry 15,- 0 ao . 4e1 K4-cg 1 $- 6� • yo I U 14'e" j 4ke,/ z/m( c ffMntjq, bfkr nl s grviGP� .j s 5i3-clj"ate bre retye�,, o.,Kj 3rfeA fof n<, a-re, J 6 December 20, 2017 �y ,. "!17 City of Ukiah ` 2 0 2017 300 Seminary Avenue Ukiah, CA 95482 RE: Customer No. 52845-5 897 Alice Avenue Written Protest to Proposed Solid Waste Collection and Disposal Service Rate Schedule Adjustments This letter is an addendum to the Written Protest I submitted on December 5 for the Public Hearing the City Council held on December 6, 2017 that was continued to December 20, 2017. 1 have some questions about this increase: 1. How much does it cost to DISPOSE OF the waste (whether it is garbage, recyclables, or green waste) in the 10 gallon bin? The 20 gallon bin? The 32 gallon bin? The 68 gallon bin? The 95 gallon bin? 2. Why is there a "rate per gallon for other combinations" available but that rate isn't being used for EVERY gallon of garbage collected? Using $0.73 per gallon for garbage would result in an increase of 139.05% for a 10 gallon bin instead of 354.86% 3. Did the Mendocino Solid Waste Authority independently examine the proposal to increase by 354.86% the solid waste collection and disposal rates of the citizens who create the LEAST amount of solid waste that must be disposed of? Other OPTIONS to the Proposed Solid Waste Rate Schedule the City Council should consider: 1. Analyze the cost of collection and disposal of EACH type of container— garbage, recyclables, and green waste. Charge EVERY customer for the actual cost of collection and disposal of each bin; OR 2. Charge a per gallon collection and disposal cost for EACH type of waste generated by EVERY customer. I repeat what I wrote in my letter dated December 5, 2017 -- 1 OPPOSE the proposed solid waste collection and disposal service rate schedule adjustments. If this increase is approved, my garbage rates will increase by $13.57, or 354.86%, per month! PLEASE DENY THIS 354.86% INCREASE! Thank you for your consideration. <?a:f�`;t� Patricia R. Black 897 Alice Avenue Ukiah, CA 95482 Robert Werra MD #2 Lookout Dr Ukiah Calif 95482 To: Ukiah City Council Members RE: Cannabis Regulations Dear Council Members, I cannot attend the meeting, but I will offer you my views and reasons. I would endorse the conservative approach of your sister cities of Windsor and recently Ronhert Park. Their City Council Members voted to ban all cannabis in the city limits beyond that allowed by minimum State mandates. Failing that, I would urge you to enact the more liberal, but still cautious, recommendations of your diligent planning committee. You have already approved a Medical Cannabis dispensary. It can fully meet the legitimate medical need for CBD cannabis, necessary for our community. Regarding recreational cannabis, I would urge you to proceed slowly and cautiously. I realize the City visualizes great financial benefit from cannabis sales. Also, some believe cannabis will rejuvenate downtown, without harmful consequences. The fact is we simply don't know. There is no track record in California towns like ours. This is all new— warehouse growing it, testing it, "tasting" it, and selling it, even with a major use permit. We know that THC cannabis is very detrimental to the brains of children, adolescents, and young adults, as outlined in the previous article I submitted to you. We do know that THC cannabis impairs driving leading to serious and fatal auto accidents. A study in California has shown already that cannabis related auto accidents equaled alcohol related accidents. Moreover, in Colorado, auto accidents have increased significantly since cannabis was legalized. Unfortunately, we have no legally binding THC test such as a blood alcohol level available to curb this risk on our city streets. Nor do we know the added burden to the city and the Police Dept.for enforcement. We know by history that the promises from the state for necessary added funds for enforcement are illusory. Local citizens will bear the financial burden. Specifically, I would urge you to keep cannabis out of the downtown and semi-residential CN areas, like South Dora Street,with or without a major use permit.There are plenty of areas elsewhere in our City. Furthermore, I would urge you to enact the residential cannabis growing rules as outlined in the Windsor model in the attached article. There are a number of communities eager to try out widespread cannabis use. There is no urgency. Let us learn from their experience—good and bad. Then we can act wisely and prudently for the benefit of our community. Finally, whether you agree with me or not, I applaud your hard work. From my limited exposure to you and the planning committee it is clear that you all work very diligently to serve our community. Thank You, Robert Werra, M.D. THE PRESS DEMOCRAT• SUNDAY,SEPTEMBER 24,2017 Council wants to preserve CANNABIS incisor warehouse space, also bans outdoor pot growing CONTUMM FROM A3 outlawBy CLARK MASON are more than a dozen up commercial real es- THE PRESS DW40CRAT other conditions such as tate prices and rents.On complying with electri- Wednesday,only a couple The largest city In northern cal, plumbing and fire of people addressed the Sonoma County is saying"no" codes,filtered ventilation council on the topic with- cannabis to marijuana — no dispensa- to prevent marijuana out voicing any dissent ries, no cannabis businesses odors, and-security mea- "I'm glad we didn't business and no outdoor cultivation. sures. chase the gold ring of The Windsor Town Council Most of the discus- marijuana tax that seems last week unanimously intro- sion centered to be the lure duced an ordinance prohibiting on enforcement, for the county any type of marbuana buss- with the coun- and other juris- nesses within cil agreeing that diction," said city limits, in any unautho- Bill Adams, vice part to pre- razed cultivation president of the serve ware- could be subject " Windsor Unified house space ► to a fine of up to school board. from being $1,000 per plant He said allow- gobbled up by � -r for each day the Bruce Ing commercial� the newly le- - violation re- 0p1de grows and man- mains unabated. galized Indus- ufacture of mar - try. Debora Enforcement will be ijuana products creates But town Fudge a driven by complaints; revenue, but "at a price aN'v -t officials also police officers and town that I think our commu- want to avoid any associated employees will not be pity isn't entirely clear problems, such as burglaries actively searching for un- what that's going to be." S 1 and robberies of cash-heavy authorized cultivation. The Town Council did marijuana businesses. Councilman Bruce make an exception to 81- "Windsor remains primarily Okrepkie said Windsor low deliveries to Windsor a family-oriented town," said has limited commercial residents from out-of- Mayor Debora Midge,who said space and he didn't want town pot dispensaries. there has been little can from the town to experience a the citizenry of Windsor to situation like the one in You can reach Staff Writ- adopt a more lenient attitude Santa Rosa, where the er Clark Mason at 707- toward cannabis• emerging cannabis in- 521-5214 or clark.mason® Windsor Police Sgt. Andy dustry is filling empty pressdemocrat.com. Cash said that in previous meet- warehouses and driving On Twi ter(ajclarkmas. Ings leading up to Wednesdays action, it was clear the coun- cil wanted Windsor to have a is small town vibe.They wanted to keep a bedroom community, a wholesome community." With the passage last Novem- ber of Prop. 64 legalizing rec- reatipnaL-a�.-4WAW ki 0'. adults can possess up to an ounce of marijuana and culti- vate up to sig plants per resi- dence. But cities and counties can Put strict restriction on in- door cultivation and prohibit outside grows like Windsor did Wednesday. Under those rules, the six plants must be inside, and an over-the-counter permit is re- '' quired Brom the community de- velopment department. There TURNTO CAMMUS*PAGE A4 Dcctf �Si�c2 ci 83) ' 40 ' 1 a4wee ten ► ao Fl/w7kv eor Seg A kl f17 1 Agenda Item No.: 11b MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-243-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Discussion and Possible Introduction of the Cannabis Related Business Ordinance DEPARTMENT: Community De\,elopment PREPARED BY: Darcy Vaughn ATTACHMENTS: Attachment 1- Cannabis Business Ordinance Version 1- CLEAN Attachment 2- Cannabis Business Ordinance Version 1- REDLINE Attachment 3 Cannabis Business Ordinance Version 2 CLEAN Attachment 4- Cannabis Business Ordinance Version 2- REDLINE Attachment 5 Cannabis Business Ordinance Comparison Table.pdf Summary: The City Council will conduct a public hearing and consider introducing the Cannabis Related Business Ordinance by title only. Background: On November 8, 2017, the Planning Commission conducted a public hearing and provided a recommendation to the Council on the Cannabis Related Business Ordinance regarding suitable zoning designations for Cannabis Related Businesses. The Council considered and implemented the Planning Commission's recommendations and made additional amendments to the Ordinance at their December 6, 2017 meeting, resulting in Version 1 of the Cannabis Related Business Ordinance attached here as Attachments 1 and 2. Specifically, the Council implemented the Commission's recommendation that all Cannabis Related Businesses must be located at least 250 feet from a residentially zoned parcel, measured parcel line to parcel line. In addition, the Council incorporated an amended version of the Planning RECOMMENDED ACTION: Staff and the Cannabis Ad Hoc ask that the City Council conduct a public hearing and consider introducing the Cannabis Related Business Ordinance by title only. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: S e Sang! omo, City Manager Commission's recommendation that the City further limit the types of Cannabis Business uses permitted, as well as the zoning districts in which these uses would be permitted, in order to slowly introduce regulations for Cannabis Related Businesses legally operating in the City. On December 14, 2017, the Cannabis Ad Hoc Committee met to discuss the potential policy impacts of Version 1 of the Ordinance implemented by the Council on December 6th. The Ad Hoc's primary concern was that the Planning Commission's recommendations implemented by the Council would result in a de facto prohibition of Cannabis Related Businesses operating within the City. A map of the City showing possible locations for Cannabis Related Businesses based on the restrictions imposed in Version 1 of the Ordinance (this map will be displayed during the presentation on this agenda item) showed that these restrictions will indeed severely limit the possible locations of such Businesses. As the Ad Hoc does not believe that it was the intent of the Planning Commission or the Council to effectively ban operation and regulation of Cannabis Related Businesses in the City, the Ad Hoc proposes a number of amendments to the Ordinance that would avoid a de facto prohibition but would still address a number of the policy concerns stated by the Planning Commission and the Council about the mitigating the impacts of such Businesses. These amendments are implemented in Version 2 of the Cannabis Related Business Ordinance which is included here as Attachments 3 and 4, and the policy objectives of Version 2 discussed at greater length below. At their December 14, 2017 meeting, the Ad Hoc Committee also discussed the recently- adopted state regulations on commercial cannabis enterprises and their impacts. Although the State regulations allow for local jurisdictions to adopt more strict regulations than have been adopted by the State, the Ad Hoc Committee recommends that the Council give consideration in adopting regulations that create a regulated environment for cannabis enterprises, rather than adopting regulations which might have the unintended consequence of promoting the black market and other illegal and unregulated activities. In addition, the Ad Hoc felt that it is important that the Council consider economic impacts when considering the adoption of cannabis regulations. By all indications, prior to the release of the new State regulations, efforts were being made to protect existing small scale cannabis enterprises, but that approach demonstrably changed with the release of the new regulations from the Bureau of Cannabis Control, which allows the immediate implementation of large scale cultivation and manufacturing of cannabis-related products. This unanticipated change in how the State will license and regulate cannabis activities may significantly impact the economies of Ukiah and Mendocino County; which, in part, have been supported by commercial cannabis activities. Adopting policies that promote the economic base and job growth in the Ukiah community, including regulating and licensing cannabis activities, may help support our future economy and job availability. Discussion: The Cannabis Related Business Ordinance proposes a number of amendments to the Ukiah City Code that would allow certain cannabis-related businesses to operate within the City with a Use Permit in various zoning districts. Attached to this item are two versions of the Cannabis Related Business Ordinance: (1) Version 1, which implements the recommendations made by the Planning Commission as well as amendments made by the Council at their December 6, 2017 meeting, and (2) Version 2, which implements the recommendations of the Ad Hoc, including those Planning Commission recommendations and Council amendments that would not result in a de facto prohibition on operation of Cannabis Related Businesses in the City. Both versions of the Cannabis Related Business Ordinance in part, amend the City Code to establish and define types of Cannabis Related Businesses that will be allowed to operate with a Use Permit in certain zoning districts: (1) Cultivation, (2) Manufacturer— Level 1, (3) Testing Laboratory, (4) Retailer, (5) Distributor, (6) Microbusiness. For the purposes of the Cannabis Related Business Ordinance, staff opted to base the City's proposed commercial cannabis business use designations and definitions on the State's commercial use designations and definitions in the MAUCRSA. The Planning Commission and the Council recommended that Cannabis Related Businesses would be allowed with a Use Permit only in the following zoning districts: 2 2 Community Commercial (C-1) Heavy Commercial (C-2) Manufacturing (M) General Urban (GU) Urban Center (UC) Downtown Core (DC) In addition, the Planning Commission recommended, and the Council implemented the recommendation, that the location of Cannabis Related Businesses should be restricted to at least 250 feet, parcel line to parcel line, from a residentially zoned parcel. All other distance restrictions would be derived from those set forth in the MAU C RSA. As noted above, the Ad Hoc was concerned that these restrictions would effectively prohibit legal operation of Cannabis Related Businesses in the City, particularly in areas that can be easily and safely patrolled by law enforcement. Having confirmed that these restrictions would result in a de facto ban, the Ad Hoc proposed the following amendments implemented in Version 2 of the Cannabis Business Ordinance: 1. Cannabis Related Businesses will be allowed with a Use Permit in the following zoning districts (see the Comparison Table in Attachment 5 showing which Cannabis Related Business uses are permitted in each particular zoning district): Community Commercial (C-1) Heavy Commercial (C-2) Manufacturing (M) Planned Development (PD) Public Facilities (PF) General Urban (GU) Urban Center (UC) Downtown Core (DC) 2. The Ad Hoc agrees that Manufacturing — Level 2, i.e. using volatile chemicals, is a public safety concern and does not wish to allow this use within the City limits at this time. 3. The Ad Hoc agrees that all Cannabis Related Businesses be excluded from Residential (R) and Neighborhood Commercial (CN) zoning districts. 4. In order to avoid a de facto prohibition on allowing regulated and permitted Cannabis Related Businesses to operate within the City, the Ad Hoc recommends imposing only those distance restrictions that are consistent with those already in effect for Medical Marijuana Dispensaries through the current Medical Marijuana Dispensaries Ordinance. The Ad Hoc does not believe there is any compelling reason for taking a patchwork approach to imposing distance restrictions and believes that an approach that is consistent with the current distance restrictions already in effect for Dispensaries will be appropriate and effective. As such, in Version 2 of the Ordinance, Cannabis Related Businesses are prohibited in the following locations, unless the Zoning Administrator or Planning Commission determines that a waiver should be granted: A. Within six hundred feet (600') of a school, with that distance measured as the horizontal distance in a straight line from the property line of the school to the closest property line of the lot on which the Cannabis Related Business is to be located; B. Within two hundred fifty feet (250') of a youth-oriented facility (public park, church, museum, library, or licensed daycare facility), with that distance measured by street frontage from the property line of the youth-oriented facility to the closest property line of the lot on which the Cannabis Related Business is to be located, and not radial distance; C. Abutting, on any side of the parcel upon which the Cannabis Related Business is located, a parcel occupied by a youth-oriented facility or a school; D. Within any residential zoned parcel or primary land use, or any property with an underlying residential or 3 3 mobile homes general plan land use designation; or E. On a parcel having a residential unit, or on a parcel directly abutting a residentially zoned property, unless there are intervening nonresidential uses between the Cannabis Related Business and the residential unit or the residentially zoned property that the decision-making entity charged with hearing and making the decision on the Use Permit application or the appeal of that decision determines sufficient to provide an appropriate separation. CEQA Compliance: The proposed City Code amendments for regulation of commercial cannabis activity are statutorily exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Business and Professions Code §26055(h). This subdivision is in effect through July 1, 2019, and specifically exempts from environmental review the adoption of an ordinance or regulation by a local jurisdiction if the ordinance or regulation requires discretionary review, including environmental review, and approval of local permits or licenses for commercial cannabis activity. 4 4 Attachment 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE TO REGULATE CANNABIS RELATED BUSINESSES. The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Community Commercial (C-1) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9082 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Microbusiness Cannabis Retailer Cannabis Testing Laboratory SECTION 2 Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy Commercial (C-2) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9097 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution Cannabis Manufacturing — Level 1. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Cannabis Testing Laboratory. SECTION 3 5 1 Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Manufacturing (M) Zoning Districts, is hereby amended to read as follows (unchanged text is omitted and is shown by "* **"): §9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT The following uses may be permitted in Manufacturing (M) Districts subject to first securing a use permit, as provided in this Chapter, in each case: A. Cannabis Cultivation — Specialty Cottage. B. Cannabis Cultivation — Specialty Indoor. C. Cannabis Cultivation — Specialty Mixed Light. D. Cannabis Distribution E. Cannabis Manufacturing — Level 1. F. Cannabis Microbusiness. G. Cannabis Nursery. H. Cannabis Retailer. I. Cannabis Testing Laboratory. J. Industrial, manufacturing, or storage uses which may be objectionable by reason of production of smoke, dust, noise, radioactivity, vibration, bright light or other causes. K. Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service establishments. L. Resident manager/security personnel housing. SECTION 4 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by specifying that a Cannabis Testing Laboratory, Cannabis Retailer, and Cannabis Microbusiness are allowable uses with a Major Use Permit (MAUP) in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and inserting a reference to section 9254 and 9261 in the column entitled "Additional Zoning Requirements by Code Section". SECTION 5 Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9261 DISCRETIONARY PLANNING PERMITS 6 2 D. *** 5. a. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered major uses: Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Major Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. b. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered minor uses: Cannabis Distribution Cannabis Manufacturing — Level 1 Minor Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. c. In the Heavy Commercial (C-2) and Manufacturing (M) Zoning Districts zoning districts, Cannabis Testing Laboratories shall be considered a minor use. In the Community Commercial (C-1) and General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, Cannabis Testing Laboratories shall be considered a major use. d. All Cannabis Related Businesses operating subject to Use Permits under this Section will operate indoors in a fully enclosed secure structure, as defined in Section 9254 of this Code, and must be located at least 250 feet, measured from nearest parcel line to nearest parcel line, from any residential parcel. §9262 USE PERMIT PROCEDURES J. Use Permits for Cannabis Related Businesses: Use Permits issued for Cannabis Related Businesses shall be subject to annual review according to the procedures set forth in subsection K of this Section, and shall be subject to revocation according to the procedures set forth in subsection L of this Section. K. Annual Review of Use Permits for Cannabis Related Businesses: 7 3 1. Use Permits for Cannabis Related Businesses will be subject to annual review by the Zoning Administrator, including inspection of the Business by the Zoning Administrator or his designee, to determine whether the Business is being operated in accordance with any conditions of approval imposed on the Use Permit as issued by the Planning Commission or Zoning Administrator. The City Council may, from time to time by resolution in accordance with the procedures required by law, establish fees to be charged and collected for annual review pursuant to this subsection. 2. In the course of annual review and after annual inspection, the Zoning Administrator shall make findings of fact regarding the Cannabis Related Business operator's adherence to the conditions of approval for the Use Permit. In addition, the Zoning Administrator will consider the following nonexclusive criteria in making findings of fact which may be grounds for revocation of a Use Permit for a Cannabis Related Business: a. Whether the Cannabis Related Business operated pursuant to the Use Permit has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Cannabis Related Business. b. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, odors, or lewd conduct. c. Whether the Cannabis Related Business operating pursuant to a Use Permit has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the any operating requirements and standards required in the conditions of approval. d. Whether the Cannabis Related Business has failed to pay fees, penalties, or taxes required by the conditions of approval of the Use Permit or by this Code or State law, or has failed to comply with any requirements for the production of records or other reporting requirements of this Code. e. Whether the operator of the Cannabis Related Business or one or more of its officers, employees, partners, managers or members with management responsibilities ("Managers") has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of an operator of a Cannabis Related Business. A "conviction" within the meaning of this chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony record) under California law or under a similar Federal statute or State law where the expungement was granted. 8 4 f. Whether the operator or Managers of the Cannabis Related Business have previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. g. Whether the Cannabis Related Business has been operated in compliance with applicable State law and provisions of this Code generally. 3. If the Zoning Administrator determines that the Cannabis Related Business is being operated in violation of any conditions of approval imposed on the Use Permit as issued by the Planning Commission or the Zoning Administrator, the Use Permit may be subject to revocation. L. Revocation of Use Permits for Cannabis Related Businesses: 1. In addition to the reasons for revocation of an approved use permit set forth in subdivisions (H)(1) and (K)(2) of this Section, an approved use permit for a Cannabis Related Business may be revoked through the City's revocation process, as set forth in subdivision (H)(2) of this Section, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator, if the Cannabis Related Business is operated in a manner that violates the conditions of approval imposed by the Use Permit or the provisions of this Code, or conflicts with State law. At the public hearing to be conducted by the Zoning Administrator as set forth in subdivision (H)(2) of this Section, the Zoning Administrator shall make findings regarding the alleged specific violations of this Code or State law. 2. An appeal of the Zoning Administrator's decision on revocation of a Use Permit for a Cannabis Related Business may be made to the Planning Commission for a final decision. Any such appeal must comply with the requirements of Section 9266 of this Article, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. 3. When a final decision revoking a Use Permit for a Cannabis Related Business is made as provided in this Section, the permittee shall become ineligible for a period of three years thereafter to apply for a use permit for a Cannabis Related Business. The ineligibility shall include any corporation or other business entity, including, but not limited to, a partnership or limited liability company, in which the permittee has any direct or indirect beneficial, financial or ownership interest. SECTION 6 Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9278 DEFINITIONS B. *** 9 5 CANNABIS: All parts of the plant Cannabis sativa linnaeus, Cannabis indica, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. "Cannabis" also means: (1) "marijuana" as defined by Section 11018 of the Health and Safety Code, and (2) the separated resin, whether crude or purified, obtained from marijuana. "Cannabis" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this article, "cannabis" does not mean "industrial hemp" as defined by Food and Agricultural Code Section 81000 or Health and Safety Code Section 11018.5. CANNABIS CULTIVATION: Any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. CANNABIS CULTIVATION — INDOOR: The cultivation of cannabis within a fully enclosed secure structure, as defined in Section 9254 of this Code. CANNABIS CULTIVATION — LARGE INDOOR: Indoor cultivation using exclusively artificial lighting greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — LARGE MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM INDOOR: Indoor cultivation using exclusively artificial lighting between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL INDOOR: Indoor cultivation using exclusively artificial lighting between 5,001 and 10,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY COTTAGE: Indoor cultivation using any combination of natural and supplemental artificial lighting, of 2,500 square feet or less of total canopy size for mixed-light cultivation, or 500 square feet or less of total canopy size for indoor cultivation, on one premises. CANNABIS CULTIVATION — SPECIALTY INDOOR: Indoor cultivation using exclusively artificial lighting of between 2,501 and 5,000 square feet of total canopy size on one premises. 10 6 CANNABIS CULTIVATION — SPECIALTY MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS DISTRIBUTION: The procurement, sale, and transport of cannabis and cannabis products between permitted and licensed cannabis businesses for the distribution of cannabis and cannabis products. CANNABIS MANUFACTURING: The production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container. CANNABIS MANUFACTURING - LEVEL 1: Cannabis Manufacturing involving the manufacture of cannabis products using nonvolatile solvents, or no solvents. CANNABIS MANUFACTURING — LEVEL 2: Cannabis Manufacturing involving the manufacture of cannabis products using volatile solvents. CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State Type 12 license for microbusinesses, or a state cannabis license type subsequently established, and meeting the definition of"microbusiness" set forth in Business and Professions Code § 26070(a)(3)(A), as may be amended from time to time, which cultivates less than 5,000 square feet of cannabis and acts as a licensed distributor, Level 1 manufacturer, and retailer on the same Premises. A Cannabis Microbusiness that also acts as a Cannabis Retailer must also comply with the provisions of Division 6, Chapter 8 of the Ukiah City Code, except that a Microbusiness with a retail component is not required to obtain a Dispensary Use Permit pursuant to Section 5703 of this Code. CANNABIS NURSERY: Cultivation of Cannabis that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of Cannabis. CANNABIS PRODUCTS: Cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including but not limited to concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients. CANNABIS RELATED BUSINESS: A commercial enterprise engaged in the cultivation, possession, manufacture, processing, storing, laboratory testing, labeling, distribution, or distribution, of cannabis or a cannabis product, including a Microbusiness, except as set forth in Business and Professions Code Section 26033 related to qualifying patients and primary caregivers, Division 6, Chapter 8 of the Ukiah City Code pertaining to regulation of marijuana dispensaries and issuance and renewal of Dispensary Use Permits, and Section 9254 of this Chapter pertaining to cultivation of marijuana for personal use. For purposes of this Article, this definition of a Cannabis Related Business excludes businesses engaged in the retail sale and delivery of Cannabis, Cannabis products, or Cannabis Products to patients or customers, which are regulated under Division 6, Chapter 8 of this Code. All Cannabis Related Businesses 11 operating within the City must possess a valid State license appropriate for the type of business operated. CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery of cannabis or cannabis products to customers. A retailer shall have a licensed premises which is a physical location from which commercial cannabis activities are conducted. A retailer's premises may be closed to the public. A retailer may conduct sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are regulated pursuant to Division 6, Chapter 8 of the Ukiah City Code and must comply with all provisions of this Division. CANNABIS TESTING LABORATORY: A laboratory, facility, or entity that offers or performs tests of cannabis or cannabis products. MARIJUANA: The term "Marijuana," as used in this Chapter and throughout the Code, shall have the same meaning as the term "Cannabis" as defined in this Chapter. PREMISES: The designated structure or structures and land specified in the application for a Use Permit for a Cannabis Related Business that is owned, leased, or otherwise held under the control of the applicant or permittee where the Cannabis Related Business will be or is conducted. The premises shall be a contiguous area and shall only be occupied by one permittee. VOLATILE SOLVENTS: Solvents that are or produce a flammable gas or vapor that, when present in the air in sufficient quantities, will create explosive or ignitable mixtures. SECTION 6 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: 12 8 AYES: NOES: ABSENT: ABSTAIN: Adopted on 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 13 9 Attachment 2 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE TO REGULATE CANNABIS RELATED BUSINESSES. The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Community Commercial (C-1) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9082 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Microbusiness Cannabis Retailer Cannabis Testing Laboratory SECTION 2 Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy Commercial (C-2) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9097 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution Cannabis Manufacturing — Level 1. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Cannabis Testing Laboratory. SECTION 3 14 1 Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Manufacturing (M) Zoning Districts, is hereby amended to read as follows (unchanged text is omitted and is shown by "* **"): §9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT The following uses may be permitted in Manufacturing (M) Districts subject to first securing a use permit, as provided in this Chapter, in each case: A. Cannabis Cultivation — Specialty Cottage. B. Cannabis Cultivation — Specialty Indoor. C. Cannabis Cultivation — Specialty Mixed Light. D. Cannabis Distribution E. Cannabis Manufacturing — Level 1. F. Cannabis Microbusiness. G. Cannabis Nursery. H. Cannabis Retailer. I. Cannabis Testing Laboratory. AJ. Industrial, manufacturing, or storage uses which may be objectionable by reason of production of smoke, dust, noise, radioactivity, vibration, bright light or other causes. Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service establishments. Resident manager/security personnel housing. SECTION 4 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by specifying that a Cannabis Testing Laboratory, Cannabis Retailer, and Cannabis Microbusiness are allowable uses with a Major Use Permit (MAUP) in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and inserting a reference to section 9254 and 9261 in the column entitled "Additional Zoning Requirements by Code Section". SECTION 5 Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9261 DISCRETIONARY PLANNING PERMITS 15 2 D. *** 5. a. In all Zoninq Districts in which they are a permitted use, the followinq Cannabis Related Businesses shall be considered major uses: Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Major Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. b. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered minor uses: Cannabis Distribution Cannabis Manufacturing — Level 1 Minor Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. c. In the Heavy Commercial (C-2) and Manufacturing (M) Zoning Districts zoning districts, Cannabis Testing Laboratories shall be considered a minor use. In the Community Commercial zoning district (C-1) and General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, Cannabis Testing Laboratories shall be considered a major use. d. All Cannabis Related Businesses operating subject to Use Permits under this Section will operate indoors in a fully enclosed secure structure, as defined in Section 9254 of this Code, and must be located at least 250 feet, measured from nearest parcel line to nearest parcel line, from any residential parcel. §9262 USE PERMIT PROCEDURES J. Use Permits for Cannabis Related Businesses: Use Permits issued for Cannabis Related Businesses shall be subject to annual review according to the procedures set forth in subsection K of this Section, and shall be subject to revocation according to the procedures set forth in subsection L of this Section. K. Annual Review of Use Permits for Cannabis Related Businesses: 16 3 1. Use Permits for Cannabis Related Businesses will be subject to annual review by the Zoning Administrator, including inspection of the Business by the Zoning Administrator or his designee, to determine whether the Business is being operated in accordance with any conditions of approval imposed on the Use Permit as issued by the Planning Commission or Zoning Administrator. The City Council may, from time to time by resolution in accordance with the procedures required by law, establish fees to be charged and collected for annual review pursuant to this subsection. 2. In the course of annual review and after annual inspection, the Zoning Administrator shall make findings of fact regarding the Cannabis Related Business operator's adherence to the conditions of approval for the Use Permit. In addition, the Zoning Administrator will consider the following nonexclusive criteria in making findings of fact which may be grounds for revocation of a Use Permit for a Cannabis Related Business: a. Whether the Cannabis Related Business operated pursuant to the Use Permit has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Cannabis Related Business. b. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, odors, or lewd conduct. c. Whether the Cannabis Related Business operating pursuant to a Use Permit has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the any operating requirements and standards required in the conditions of approval. d. Whether the Cannabis Related Business has failed to pay fees, penalties, or taxes required by the conditions of approval of the Use Permit or by this Code or State law, or has failed to comply with any requirements for the production of records or other reporting requirements of this Code. e. Whether the operator of the Cannabis Related Business or one or more of its officers, employees, partners, managers or members with management responsibilities ("Managers") has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of an operator of a Cannabis Related Business. A "conviction" within the meaning of this chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony record) under California law or under a similar Federal statute or State law where the expungement was granted. 17 4 f. Whether the operator or Managers of the Cannabis Related Business have previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. g. Whether the Cannabis Related Business has been operated in compliance with applicable State law and provisions of this Code generally. 3. If the Zoning Administrator determines that the Cannabis Related Business is being operated in violation of any conditions of approval imposed on the Use Permit as issued by the Planning Commission or the Zoning Administrator, the Use Permit may be subject to revocation. L. Revocation of Use Permits for Cannabis Related Businesses: 1. In addition to the reasons for revocation of an approved use permit set forth in subdivisions (H)(1) and (K)(2) of this Section, an approved use permit for a Cannabis Related Business may be revoked through the City's revocation process, as set forth in subdivision (H)(2) of this Section, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator, if the Cannabis Related Business is operated in a manner that violates the conditions of approval imposed by the Use Permit or the provisions of this Code, or conflicts with State law. At the public hearing to be conducted by the Zoning Administrator as set forth in subdivision (H)(2) of this Section, the Zoning Administrator shall make findings regarding the alleged specific violations of this Code or State law. 2. An appeal of the Zoning Administrator's decision on revocation of a Use Permit for a Cannabis Related Business may be made to the Planning Commission for a final decision. Any such appeal must comply with the requirements of Section 9266 of this Article, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. 3. When a final decision revoking a Use Permit for a Cannabis Related Business is made as provided in this Section, the permittee shall become ineligible for a period of three years thereafter to apply for a use permit for a Cannabis Related Business. The ineligibility shall include any corporation or other business entity, including, but not limited to, a partnership or limited liability company, in which the permittee has any direct or indirect beneficial, financial or ownership interest. SECTION 6 Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9278 DEFINITIONS B. *** 18 5 CANNABIS: All parts of the plant Cannabis sativa linnaeus, Cannabis indica, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. "Cannabis" also means: (1) "marijuana" as defined by Section 11018 of the Health and Safety Code, and (2) the separated resin, whether crude or purified, obtained from marijuana. "Cannabis" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this article, "cannabis" does not mean "industrial hemp" as defined by Food and Agricultural Code Section 81000 or Health and Safety Code Section 11018.5. CANNABIS CULTIVATION: Any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. CANNABIS CULTIVATION — INDOOR: The cultivation of cannabis within a fully enclosed secure structure, as defined in Section 9254 of this Code. CANNABIS CULTIVATION — LARGE INDOOR: Indoor cultivation using exclusively artificial lighting greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — LARGE MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM INDOOR: Indoor cultivation using exclusively artificial lighting between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL INDOOR: Indoor cultivation using exclusively artificial lighting between 5,001 and 10,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY COTTAGE: Indoor cultivation using any combination of natural and supplemental artificial lighting, of 2,500 square feet or less of total canopy size for mixed-light cultivation, or 500 square feet or less of total canopy size for indoor cultivation, on one premises. CANNABIS CULTIVATION — SPECIALTY INDOOR: Indoor cultivation using exclusively artificial lighting of between 2,501 and 5,000 square feet of total canopy size on one premises. 19 6 CANNABIS CULTIVATION — SPECIALTY MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS DISTRIBUTION: The procurement, sale, and transport of cannabis and cannabis products between permitted and licensed cannabis businesses for the distribution of cannabis and cannabis products. CANNABIS MANUFACTURING: The production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container. CANNABIS MANUFACTURING - LEVEL 1: Cannabis Manufacturing involving the manufacture of cannabis products using nonvolatile solvents, or no solvents. CANNABIS MANUFACTURING — LEVEL 2: Cannabis Manufacturing involving the manufacture of cannabis products using volatile solvents. CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State Type 12 license for microbusinesses, or a state cannabis license type subsequently established, and meeting the definition of"microbusiness" set forth in Business and Professions Code 26070(a)(3)(A), as may be amended from time to time, which cultivates less than 5,000 square feet of cannabis and acts as a licensed distributor, Level 1 manufacturer, and retailer on the same Premises. A Cannabis Microbusiness that also acts as a Cannabis Retailer must also comply with the provisions of Division 6, Chapter 8 of the Ukiah City Code, except that a Microbusiness with a retail component is not required to obtain a Dispensary Use Permit pursuant to Section 5703 of this Code. CANNABIS NURSERY: Cultivation of Cannabis that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of Cannabis. CANNABIS PRODUCTS: Cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including but not limited to concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients. CANNABIS RELATED BUSINESS: A commercial enterprise engaged in the cultivation, possession, manufacture, processing, storing, laboratory testing, labeling, distribution, or distribution, of cannabis or a cannabis product, including a Microbusiness, except as set forth in Business and Professions Code Section 26033 related to qualifying patients and primary caregivers, Division 6, Chapter 8 of the Ukiah City Code pertaining to regulation of marijuana dispensaries and issuance and renewal of Dispensary Use Permits, and Section 9254 of this Chapter pertaining to cultivation of marijuana for personal use. For purposes of this Article, this definition of a Cannabis Related Business excludes businesses engaged in the retail sale and delivery of Cannabis, Cannabis products, or Cannabis Products to patients or customers, which are regulated under Division 6, Chapter 8 of this Code. All Cannabis Related Businesses 20 operating within the City must possess a valid State license appropriate for the type of business operated. CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery of cannabis or cannabis products to customers. A retailer shall have a licensed premises which is a physical location from which commercial cannabis activities are conducted. A retailer's premises may be closed to the public. A retailer may conduct sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are regulated pursuant to Division 6, Chapter 8 of the Ukiah City Code and must comply with all provisions of this Division. CANNABIS TESTING LABORATORY: A laboratory, facility, or entity that offers or performs tests of cannabis or cannabis products. MARIJUANA: The term "Marijuana," as used in this Chapter and throughout the Code, shall have the same meaning as the term "Cannabis" as defined in this Chapter. PREMISES: The designated structure or structures and land specified in the application for a Use Permit for a Cannabis Related Business that is owned, leased, or otherwise held under the control of the applicant or permittee where the Cannabis Related Business will be or is conducted. The premises shall be a contiguous area and shall only be occupied by one Permittee. VOLATILE SOLVENTS: Solvents that are or produce a flammable gas or vapor that, when present in the air in sufficient quantities, will create explosive or ignitable mixtures. SECTION 6 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: 21 8 AYES: NOES: ABSENT: ABSTAIN: Adopted on 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 22 9 Attachment 3 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE TO REGULATE CANNABIS RELATED BUSINESSES. The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Community Commercial (C-1) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9082 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Manufacturing — Level 1 Cannabis Microbusiness Cannabis Nursery Cannabis Retailer Cannabis Testing Laboratory SECTION 2 Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy Commercial (C-2) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9097 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Cultivation — Large Indoor. Cannabis Cultivation — Large Mixed Light. Cannabis Cultivation — Medium Indoor. Cannabis Cultivation — Medium Mixed Light. Cannabis Cultivation — Small Indoor. Cannabis Cultivation — Small Mixed Light Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution. Cannabis Manufacturing — Level 1. Cannabis Microbusiness. Cannabis Nursery. 23 1 Cannabis Retailer. Cannabis Testing Laboratory. SECTION 3 Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Manufacturing (M) Zoning Districts, is hereby amended to read as follows (unchanged text is omitted and is shown by "* **"): §9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT The following uses may be permitted in Manufacturing (M) Districts subject to first securing a use permit, as provided in this Chapter, in each case: A. Cannabis Cultivation — Large Indoor. B. Cannabis Cultivation — Large Mixed Light. C. Cannabis Cultivation — Medium Indoor. D. Cannabis Cultivation — Medium Mixed Light. E. Cannabis Cultivation — Small Indoor. F. Cannabis Cultivation — Small Mixed Light. G. Cannabis Cultivation — Specialty Cottage. H. Cannabis Cultivation — Specialty Indoor. I. Cannabis Cultivation — Specialty Mixed Light. J. Cannabis Distribution K. Cannabis Manufacturing — Level 1. L. Cannabis Microbusiness. M. Cannabis Nursery. N. Cannabis Retailer. O. Cannabis Testing Laboratory. P. Industrial, manufacturing, or storage uses which may be objectionable by reason of production of smoke, dust, noise, radioactivity, vibration, bright light or other causes. Q. Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service establishments. 24 2 R. Resident manager/security personnel housing. SECTION 4 Article 15 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Public Facilities (PF) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by "* * *"): §9170.2 PERMITTED USES The following uses are permitted in the Public Facilities (PF) Zoning District subject to first securing a use permit: Cannabis Cultivation — Large Indoor. Cannabis Cultivation — Large Mixed-Light. Cannabis Cultivation — Medium Indoor. Cannabis Cultivation — Medium Mixed-Light. Cannabis Cultivation — Small Indoor. Cannabis Cultivation — Small Mixed-Light. Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution Cannabis Manufacturing — Level 1. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Cannabis Testing Laboratory. *** SECTION 5 Article 15.6 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to add a new Section 9173.7 which shall read as follows: §9173.7 CANNABIS RELATED BUSINESSES A. All Cannabis Related Businesses, as defined in Section 9278 of this Code, operating subject to Use Permits under this Chapter will operate indoors in a fully enclosed secure structure, as defined in Section 9254 of this Code, and shall not be allowed in the following areas: 1. Within six hundred feet (600') of a school, as defined in Section 5702P of this Code, with that distance measured as the horizontal distance in a straight line from the property line of the school to the closest property line of the lot on which the Cannabis Related Business is to be located without regard to intervening structures, pursuant to California Health and Safety Code Section 11362.768; or 25 3 2. Within two hundred fifty feet (250') of a youth-oriented facility other than a school, as defined in Section 5702R of this Code, with that distance measured by street frontage from the property line of the youth-oriented facility to the closest property line of the lot on which the Cannabis Related Business is to be located, and not radial distance; or 3. Abutting, on any side of the parcel upon which the Cannabis Related Business is located, a parcel occupied by a youth-oriented facility or a school; or 4. Within any residential zoned parcel or primary land use, or any property with an underlying residential or mobile homes general plan land use designation; or 5. On a parcel having a residential unit, or on a parcel directly abutting a residentially zoned property, unless there are intervening nonresidential uses between the Cannabis Related Business and the residential unit or the residentially zoned property that the decision-making entity charged with hearing and making the decision on the Use Permit application or the appeal of that decision determines sufficient to provide an appropriate separation. B. A waiver of the provisions in subsections A2 through 5 of this Section may be granted if the applicant demonstrates on plans and materials presented for review and the Planning Commission determines that a physical barrier or other condition exists which achieves the same purpose and intent as the distance separation requirements established herein, and that, as a result, the Zoning Administrator or the Planning Commission makes a finding of no adverse impact resulting from the proposed location of the Cannabis Related Business. SECTION 6 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by specifying that a Cannabis Testing Laboratory, Cannabis Retailer, and Cannabis Microbusiness are allowable uses with a Major Use Permit (MAUP) in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and inserting a reference to section 9254 and 9261 in the column entitled "Additional Zoning Requirements by Code Section". SECTION 7 Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9261 DISCRETIONARY PLANNING PERMITS D. *** 5. a. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered major uses: Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. 26 4 Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Major Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. b. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered minor uses: Cannabis Distribution Cannabis Manufacturing — Level 1 Minor Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. c. In the Heavy Commercial (C-2) and Manufacturing (M) Zoning Districts zoning districts, Cannabis Testing Laboratories shall be considered a minor use. In the Community Commercial zoning district (C-1) and General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, Cannabis Testing Laboratories shall be considered a major use. §9262 USE PERMIT PROCEDURES J. Use Permits for Cannabis Related Businesses: Use Permits issued for Cannabis Related Businesses shall be subject to annual review according to the procedures set forth in subsection K of this Section, and shall be subject to revocation according to the procedures set forth in subsection L of this Section. K. Annual Review of Use Permits for Cannabis Related Businesses: 1. Use Permits for Cannabis Related Businesses will be subject to annual review by the Zoning Administrator, including inspection of the Business by the Zoning Administrator or his designee, to determine whether the Business is being operated in accordance with any conditions of approval imposed on the Use Permit as issued by the Planning Commission or Zoning Administrator. The City Council may, from time to time by resolution in accordance with the procedures required by law, establish fees to be charged and collected for annual review pursuant to this subsection. 2. In the course of annual review and after annual inspection, the Zoning Administrator shall make findings of fact regarding the Cannabis Related Business operator's adherence to the conditions of approval for the Use Permit. In addition, the Zoning Administrator will consider the following nonexclusive criteria in making findings of fact which may be grounds for revocation of a Use Permit for a Cannabis Related Business: 27 5 a. Whether the Cannabis Related Business operated pursuant to the Use Permit has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Cannabis Related Business. b. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, odors, or lewd conduct. c. Whether the Cannabis Related Business operating pursuant to a Use Permit has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the any operating requirements and standards required in the conditions of approval. d. Whether the Cannabis Related Business has failed to pay fees, penalties, or taxes required by the conditions of approval of the Use Permit or by this Code or State law, or has failed to comply with any requirements for the production of records or other reporting requirements of this Code. e. Whether the operator of the Cannabis Related Business or one or more of its officers, employees, partners, managers or members with management responsibilities ("Managers") has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of an operator of a Cannabis Related Business. A "conviction" within the meaning of this chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony record) under California law or under a similar Federal statute or State law where the expungement was granted. f. Whether the operator or Managers of the Cannabis Related Business have previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. g. Whether the Cannabis Related Business has been operated in compliance with applicable State law and provisions of this Code generally. 3. If the Zoning Administrator determines that the Cannabis Related Business is being operated in violation of any conditions of approval imposed on the Use Permit as issued by the Planning Commission or the Zoning Administrator, the Use Permit may be subject to revocation. L. Revocation of Use Permits for Cannabis Related Businesses: 1. In addition to the reasons for revocation of an approved use permit set forth in subdivisions (1-1)(1) and (K)(2) of this Section, an approved use permit for a Cannabis Related Business may be revoked through the City's revocation process, 28 6 as set forth in subdivision (H)(2) of this Section, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator, if the Cannabis Related Business is operated in a manner that violates the conditions of approval imposed by the Use Permit or the provisions of this Code, or conflicts with State law. At the public hearing to be conducted by the Zoning Administrator as set forth in subdivision (H)(2) of this Section, the Zoning Administrator shall make findings regarding the alleged specific violations of this Code or State law. 2. An appeal of the Zoning Administrator's decision on revocation of a Use Permit for a Cannabis Related Business may be made to the Planning Commission for a final decision. Any such appeal must comply with the requirements of Section 9266 of this Article, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. 3. When a final decision revoking a Use Permit for a Cannabis Related Business is made as provided in this Section, the permittee shall become ineligible for a period of three years thereafter to apply for a use permit for a Cannabis Related Business. The ineligibility shall include any corporation or other business entity, including, but not limited to, a partnership or limited liability company, in which the permittee has any direct or indirect beneficial, financial or ownership interest. SECTION 8 Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9278 DEFINITIONS B. *** CANNABIS: All parts of the plant Cannabis sativa linnaeus, Cannabis indica, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. "Cannabis" also means: (1) "marijuana" as defined by Section 11018 of the Health and Safety Code, and (2) the separated resin, whether crude or purified, obtained from marijuana. "Cannabis" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this article, "cannabis" does not mean "industrial hemp" as defined by Food and Agricultural Code Section 81000 or Health and Safety Code Section 11018.5. CANNABIS CULTIVATION: Any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. 29 CANNABIS CULTIVATION — INDOOR: The cultivation of cannabis within a fully enclosed secure structure, as defined in Section 9254 of this Code. CANNABIS CULTIVATION — LARGE INDOOR: Indoor cultivation using exclusively artificial lighting greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — LARGE MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM INDOOR: Indoor cultivation using exclusively artificial lighting between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL INDOOR: Indoor cultivation using exclusively artificial lighting between 5,001 and 10,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY COTTAGE: Indoor cultivation using any combination of natural and supplemental artificial lighting, of 2,500 square feet or less of total canopy size for mixed-light cultivation, or 500 square feet or less of total canopy size for indoor cultivation, on one premises. CANNABIS CULTIVATION — SPECIALTY INDOOR: Indoor cultivation using exclusively artificial lighting of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS DISTRIBUTION: The procurement, sale, and transport of cannabis and cannabis products between permitted and licensed cannabis businesses for the distribution of cannabis and cannabis products. CANNABIS MANUFACTURING: The production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container. CANNABIS MANUFACTURING - LEVEL 1: Cannabis Manufacturing involving the manufacture of cannabis products using nonvolatile solvents, or no solvents. CANNABIS MANUFACTURING — LEVEL 2: Cannabis Manufacturing involving the manufacture of cannabis products using volatile solvents. 30 8 CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State Type 12 license for microbusinesses, or a state cannabis license type subsequently established, and meeting the definition of"microbusiness" set forth in Business and Professions Code § 26070(a)(3)(A), as may be amended from time to time, which cultivates less than 10,000 square feet of cannabis and acts as a licensed distributor, Level 1 manufacturer, and retailer on the same Premises. A Cannabis Microbusiness that also acts as a Cannabis Retailer must also comply with the provisions of Division 6, Chapter 8 of the Ukiah City Code, except that a Microbusiness with a retail component is not required to obtain a Dispensary Use Permit pursuant to Section 5703 of this Code. CANNABIS NURSERY: Cultivation of Cannabis that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of Cannabis. CANNABIS PRODUCTS: Cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including but not limited to concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients. CANNABIS RELATED BUSINESS: A commercial enterprise engaged in the cultivation, possession, manufacture, processing, storing, laboratory testing, labeling, distribution, or distribution, of cannabis or a cannabis product, including a Microbusiness, except as set forth in Business and Professions Code Section 26033 related to qualifying patients and primary caregivers, Division 6, Chapter 8 of the Ukiah City Code pertaining to regulation of marijuana dispensaries and issuance and renewal of Dispensary Use Permits, and Section 9254 of this Chapter pertaining to cultivation of marijuana for personal use. For purposes of this Article, this definition of a Cannabis Related Business excludes businesses engaged in the retail sale and delivery of Cannabis, Cannabis products, or Cannabis Products to patients or customers, which are regulated under Division 6, Chapter 8 of this Code. All Cannabis Related Businesses operating within the City must possess a valid State license appropriate for the type of business operated. CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery of cannabis or cannabis products to customers. A retailer shall have a licensed premises which is a physical location from which commercial cannabis activities are conducted. A retailer's premises may be closed to the public. A retailer may conduct sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are regulated pursuant to Division 6, Chapter 8 of the Ukiah City Code and must comply with all provisions of this Division. CANNABIS TESTING LABORATORY: A laboratory, facility, or entity that offers or performs tests of cannabis or cannabis products. MARIJUANA: The term "Marijuana," as used in this Chapter and throughout the Code, shall have the same meaning as the term "Cannabis" as defined in this Chapter. 31 9 PREMISES: The designated structure or structures and land specified in the application for a Use Permit for a Cannabis Related Business that is owned, leased, or otherwise held under the control of the applicant or permittee where the Cannabis Related Business will be or is conducted. The premises shall be a contiguous area and shall only be occupied by one permittee. VOLATILE SOLVENTS: Solvents that are or produce a flammable gas or vapor that, when present in the air in sufficient quantities, will create explosive or ignitable mixtures. SECTION 9 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on , 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor ATTEST: 32 Kristine Lawler, City Clerk 10 Attachment 4 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE TO REGULATE CANNABIS RELATED BUSINESSES. The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Article 7 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Community Commercial (C-1) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9082 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Manufacturinq — Level 1 Cannabis Microbusiness Cannabis Nursery Cannabis Retailer Cannabis Testing Laboratory SECTION 2 Article 8 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Heavy Commercial (C-2) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by §9097 PERMITTED USES The following uses require approval of a use permit pursuant to the provisions contained in section 9262 of this chapter: Cannabis Cultivation — Large Indoor. Cannabis Cultivation — Large Mixed Light. Cannabis Cultivation — Medium Indoor. Cannabis Cultivation — Medium Mixed Liqht. Cannabis Cultivation — Small Indoor. Cannabis Cultivation — Small Mixed Light Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution. Cannabis Manufacturing — Level 1. Cannabis Microbusiness. 33 1 Cannabis Nursery. Cannabis Retailer. Cannabis Testing Laboratory. SECTION 3 Article 9 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Manufacturing (M) Zoning Districts, is hereby amended to read as follows (unchanged text is omitted and is shown by "* **"): §9112 USES PERMITTED SUBJECT TO FIRST SECURING A USE PERMIT The following uses may be permitted in Manufacturing (M) Districts subject to first securing a use permit, as provided in this Chapter, in each case: A. Cannabis Cultivation — Large Indoor. B. Cannabis Cultivation — Large Mixed Light. C. Cannabis Cultivation — Medium Indoor. D. Cannabis Cultivation — Medium Mixed Light. E. Cannabis Cultivation — Small Indoor. F. Cannabis Cultivation — Small Mixed Light. G. Cannabis Cultivation — Specialty Cottage. H. Cannabis Cultivation — Specialty Indoor. I. Cannabis Cultivation — Specialty Mixed Light. J. Cannabis Distribution K. Cannabis Manufacturing — Level 1. L. Cannabis Microbusiness. M. Cannabis Nursery. N. Cannabis Retailer. O. Cannabis Testing Laboratory. AP. Industrial, manufacturing, or storage uses which may be objectionable by reason of production of smoke, dust, noise, radioactivity, vibration, bright light or other causes. 34 2 9Q. Recreational uses, hotels, motels, mobile home parks, retail stores, offices, service establishments. GR. Resident manager/security personnel housing. SECTION 4 Article 15 of Chapter 2 in Division 9 of the Ukiah City Code, pertaining to the Public Facilities (PF) Zoning District, is hereby amended to read as follows (unchanged text is omitted and is shown by "* * *"): §9170.2 PERMITTED USES The following uses are permitted in the Public Facilities (PF) Zoning District subject to first securing a use permit: Cannabis Cultivation — Large Indoor. Cannabis Cultivation — Large Mixed-Light. Cannabis Cultivation — Medium Indoor. Cannabis Cultivation — Medium Mixed-Light. Cannabis Cultivation — Small Indoor. Cannabis Cultivation — Small Mixed-Light. Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Distribution Cannabis Manufacturing — Level 1. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Cannabis Testing Laboratory. SECTION 5 Article 15.6 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to add a new Section 9173.7 which shall read as follows: 49173.7 CANNABIS RELATED BUSINESSES A. All Cannabis Related Businesses, as defined in Section 9278 of this Code, operating subject to Use Permits under this Chapter will operate indoors in a fully enclosed secure structure, as defined in Section 9254 of this Code, and shall not be allowed in the following areas: 1. Within six hundred feet (600') of a school, as defined in Section 5702P of this Code, with that distance measured as the horizontal distance in a straight line from the property line of the school to the closest property line of the lot on which the Cannabis Related Business is to be located without regard to intervening structures, pursuant to California Health and Safety Code Section 11362.768; or 35 3 2. Within two hundred fifty feet (250') of a youth-oriented facility other than a school, as defined in Section 5702R of this Code, with that distance measured by street frontage from the property line of the youth-oriented facility to the closest property line of the lot on which the Cannabis Related Business is to be located, and not radial distance; or 3. Abutting, on any side of the parcel upon which the Cannabis Related Business is located, a parcel occupied by a youth-oriented facility or a school; or 4. Within any residential zoned parcel or primary land use, or any property with an underlying residential or mobile homes general plan land use designation; or 5. On a parcel having a residential unit, or on a parcel directly abutting a residentially zoned Property, unless there are intervening nonresidential uses between the Cannabis Related Business and the residential unit or the residentially zoned property that the decision-making entity charged with hearing and making the decision on the Use Permit application or the appeal of that decision determines sufficient to provide an appropriate separation. B. A waiver of the provisions in subsections A2 through 5 of this Section may be granted if the applicant demonstrates on plans and materials presented for review and the Planning Commission determines that a physical barrier or other condition exists which achieves the same purpose and intent as the distance separation requirements established herein, and that, as a result, the Zoning Administrator or Planning Commission makes a finding of no adverse impact resulting from the proposed location of the Cannabis Related Business. SECTION 6 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by specifying that a Cannabis Testing Laboratory, Cannabis Retailer, and Cannabis Microbusiness are allowable uses with a Major Use Permit (MAUP) in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and inserting a reference to section 9254 and 9261 in the column entitled "Additional Zoning Requirements by Code Section". SECTION 7 Article 20 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9261 DISCRETIONARY PLANNING PERMITS D. *** 5. a. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered major uses: 36 4 Cannabis Cultivation — Specialty Cottage. Cannabis Cultivation — Specialty Indoor. Cannabis Cultivation — Specialty Mixed Light. Cannabis Microbusiness. Cannabis Nursery. Cannabis Retailer. Major Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. b. In all Zoning Districts in which they are a permitted use, the following Cannabis Related Businesses shall be considered minor uses: Cannabis Distribution Cannabis Manufacturing — Level 1 Minor Use Permits issued for Cannabis Related Businesses shall be subject to annual review, and shall be subject to annual review and revocation according to the procedures set forth in Section 9262, subsections K and L of this Article. c. In the Heavy Commercial (C-2) and Manufacturing (M) Zoning Districts zoning districts, Cannabis Testing Laboratories shall be considered a minor use. In the Community Commercial zoning district (C-1) and General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, Cannabis Testing Laboratories shall be considered a major use. §9262 USE PERMIT PROCEDURES J. Use Permits for Cannabis Related Businesses: Use Permits issued for Cannabis Related Businesses shall be subject to annual review according to the procedures set forth in subsection K of this Section, and shall be subject to revocation according to the procedures set forth in subsection L of this Section. K. Annual Review of Use Permits for Cannabis Related Businesses: 1. Use Permits for Cannabis Related Businesses will be subject to annual review by the Zoning Administrator, including inspection of the Business by the Zoning Administrator or his designee, to determine whether the Business is being operated in accordance with any conditions of approval imposed on the Use Permit as issued by the Planning Commission or Zoning Administrator. The City Council may, from time to time by resolution in accordance with the procedures required by law, establish fees to be charged and collected for annual review pursuant to this subsection. 2. In the course of annual review and after annual inspection, the Zoning Administrator shall make findings of fact regarding the Cannabis Related Business operator's adherence to the conditions of approval for the Use Permit. In addition, the Zoning Administrator will consider the following nonexclusive criteria in making findings of 37 5 fact which may be grounds for revocation of a Use Permit for a Cannabis Related Business: a. Whether the Cannabis Related Business operated pursuant to the Use Permit has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Cannabis Related Business. b. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, odors, or lewd conduct. c. Whether the Cannabis Related Business operating pursuant to a Use Permit has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the any operating requirements and standards required in the conditions of approval. d. Whether the Cannabis Related Business has failed to pay fees, penalties, or taxes required by the conditions of approval of the Use Permit or by this Code or State law, or has failed to comply with any requirements for the production of records or other reporting requirements of this Code. e. Whether the operator of the Cannabis Related Business or one or more of its officers, employees, partners, managers or members with management responsibilities ("Managers") has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of an operator of a Cannabis Related Business. A "conviction" within the meaning of this chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony record) under California law or under a similar Federal statute or State law where the expungement was granted. f. Whether the operator or Managers of the Cannabis Related Business have previously or are currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. g. Whether the Cannabis Related Business has been operated in compliance with applicable State law and provisions of this Code generally. 3. If the Zoning Administrator determines that the Cannabis Related Business is being operated in violation of any conditions of approval imposed on the Use Permit as issued by the Planning Commission or the Zoning Administrator, the Use Permit may be subject to revocation. L. Revocation of Use Permits for Cannabis Related Businesses: 38 6 1. In addition to the reasons for revocation of an approved use permit set forth in subdivisions (H)(1) and (K)(2) of this Section, an approved use permit for a Cannabis Related Business may be revoked through the City's revocation process, as set forth in subdivision (H)(2) of this Section, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator, if the Cannabis Related Business is operated in a manner that violates the conditions of approval imposed by the Use Permit or the provisions of this Code, or conflicts with State law. At the public hearing to be conducted by the Zoning Administrator as set forth in subdivision (H)(2) of this Section, the Zoning Administrator shall make findings regarding the alleged specific violations of this Code or State law. 2. An appeal of the Zoning Administrator's decision on revocation of a Use Permit for a Cannabis Related Business may be made to the Planning Commission for a final decision. Any such appeal must comply with the requirements of Section 9266 of this Article, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. 3. When a final decision revoking a Use Permit for a Cannabis Related Business is made as provided in this Section, the permittee shall become ineligible for a period of three years thereafter to apply for a use permit for a Cannabis Related Business. The ineligibility shall include any corporation or other business entity, including, but not limited to, a partnership or limited liability company, in which the permittee has any direct or indirect beneficial, financial or ownership interest. SECTION 8 Article 21 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by §9278 DEFINITIONS B. *** CANNABIS: All parts of the plant Cannabis sativa linnaeus, Cannabis indica, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. "Cannabis" also means: (1) "marijuana" as defined by Section 11018 of the Health and Safety Code, and (2) the separated resin, whether crude or purified, obtained from marijuana. "Cannabis" does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this article, "cannabis" does not mean "industrial hemp" as defined by Food and Agricultural Code Section 81000 or Health and Safety Code Section 11018.5. 39 CANNABIS CULTIVATION: Any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. CANNABIS CULTIVATION — INDOOR: The cultivation of cannabis within a fully enclosed secure structure, as defined in Section 9254 of this Code. CANNABIS CULTIVATION — LARGE INDOOR: Indoor cultivation using exclusively artificial lighting greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — LARGE MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, greater than 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM INDOOR: Indoor cultivation using exclusively artificial lighting between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — MEDIUM MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, between 10,001 and 22,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL INDOOR: Indoor cultivation using exclusively artificial lighting between 5,001 and 10,000 square feet, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SMALL MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, inclusive, of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY COTTAGE: Indoor cultivation using any combination of natural and supplemental artificial lighting, of 2,500 square feet or less of total canopy size for mixed-light cultivation, or 500 square feet or less of total canopy size for indoor cultivation, on one premises. CANNABIS CULTIVATION — SPECIALTY INDOOR: Indoor cultivation using exclusively artificial lighting of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS CULTIVATION — SPECIALTY MIXED LIGHT: Indoor cultivation using any combination of natural and supplemental artificial lighting, of between 2,501 and 5,000 square feet of total canopy size on one premises. CANNABIS DISTRIBUTION: The procurement, sale, and transport of cannabis and cannabis products between permitted and licensed cannabis businesses for the distribution of cannabis and cannabis products. CANNABIS MANUFACTURING: The production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container. CANNABIS MANUFACTURING - LEVEL 1: Cannabis Manufacturing involving the manufacture of cannabis products using nonvolatile solvents, or no solvents. 40 8 CANNABIS MANUFACTURING — LEVEL 2: Cannabis Manufacturing involving the manufacture of cannabis products using volatile solvents. CANNABIS MICROBUSINESS: A Cannabis Related Business operating under a State Type 12 license for microbusinesses, or a state cannabis license type subsequently established, and meeting the definition of"microbusiness" set forth in Business and Professions Code 26070(a)(3)(A), as may be amended from time to time, which cultivates less than 10,000 square feet of cannabis and acts as a licensed distributor, Level 1 manufacturer, and retailer on the same Premises. A Cannabis Microbusiness that also acts as a Cannabis Retailer must also comply with the provisions of Division 6, Chapter 8 of the Ukiah City Code, except that a Microbusiness with a retail component is not required to obtain a Dispensary Use Permit pursuant to Section 5703 of this Code. CANNABIS NURSERY: Cultivation of Cannabis that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of Cannabis. CANNABIS PRODUCTS: Cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including but not limited to concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients. CANNABIS RELATED BUSINESS: A commercial enterprise engaged in the cultivation, possession, manufacture, processing, storing, laboratory testing, labeling, distribution, or distribution, of cannabis or a cannabis product, including a Microbusiness, except as set forth in Business and Professions Code Section 26033 related to qualifying patients and primary caregivers, Division 6, Chapter 8 of the Ukiah City Code pertaining to regulation of marijuana dispensaries and issuance and renewal of Dispensary Use Permits, and Section 9254 of this Chapter pertaining to cultivation of marijuana for personal use. For purposes of this Article, this definition of a Cannabis Related Business excludes businesses engaged in the retail sale and delivery of Cannabis, Cannabis products, or Cannabis Products to patients or customers, which are regulated under Division 6, Chapter 8 of this Code. All Cannabis Related Businesses operating within the City must possess a valid State license appropriate for the type of business operated. CANNABIS RETAILER: A commercial enterprise engaged in the retail sale and delivery of cannabis or cannabis products to customers. A retailer shall have a licensed premises which is a physical location from which commercial cannabis activities are conducted. A retailer's Premises may be closed to the public. A retailer may conduct sales exclusively by delivery. All Cannabis Retail operations in the City of Ukiah are regulated pursuant to Division 6, Chapter 8 of the Ukiah City Code and must comply with all provisions of this Division. CANNABIS TESTING LABORATORY: A laboratory, facility, or entity that offers or performs tests of cannabis or cannabis products. MARIJUANA: The term "Marijuana," as used in this Chapter and throughout the Code, shall have the same meaning as the term "Cannabis" as defined in this Chapter. 41 9 i PREMISES: The designated structure or structures and land specified in the application for a Use Permit for a Cannabis Related Business that is owned, leased, or otherwise held under the control of the applicant or permittee where the Cannabis Related Business will be or is conducted. The premises shall be a contiguous area and shall only be occupied by one Permittee. VOLATILE SOLVENTS: Solvents that are or produce a flammable gas or vapor that, when present in the air in sufficient quantities, will create explosive or ignitable mixtures. SECTION 9 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Kevin Doble, Mayor 42 10 ATTEST: Kristine Lawler, City Clerk 43 11 Attachment 5 Planning Commission Ad Hoc Recommendations after Recommendation and Council Consideration of Policy Impacts of Amendments from December 6, Planning Commission Recs and 2017 meeting December 6, 2017 Amendments (Attachments 1 and 2) (Attachments 3 and 4) Neighborhood Cannabis related businesses Cannabis related businesses Commercial prohibited prohibited (NC) Community Major Use Permit: Major Use Permit: Commercial (Cl) Testing Laboratory Cultivation - Nursery Microbusiness (limited to 5,000 Manufacturing - Level 1 (Nonvolatile) square feet of cultivation area for businesses engaged in cultivation Testing Laboratory for all zones) Microbusiness (up to 10,000 square Retail feet of cultivation area for businesses engaged in cultivation for all zones) Retail Heavy Minor Use Permit: Minor Use Permit: Commercial (C2) Manufacturing - Level 1 Manufacturing - Level 1 (Nonvolatile) (Nonvolatile) Testing Laboratory Planned Testing Laboratory Development Distribution Commercial Distribution Major Use Permit: Major Use Permit: Specialty cottage cultivation Specialty indoor cultivation Specialty indoor cultivation Specialty mixed-light cultivation Specialty mixed-light cultivation Specialty cottage cultivation Small indoor cultivation Cultivation - Nursery Small mixed-light cultivation Microbusiness (limited to 5,000 square feet of cultivation area for Medium indoor cultivation businesses engaged in cultivation) Medium mixed-light cultivation 44 Attachment 5 Planning Commission Ad Hoc Recommendations after Recommendation and Council Consideration of Policy Impacts of Amendments from December 6, Planning Commission Recs and 2017 meeting December 6, 2017 Amendments (Attachments 1 and 2) (Attachments 3 and 4) Large indoor cultivation Large mixed-light cultivation Cultivation - Nursery Microbusiness All Downtown Major Use Permit: Major Use Permit: Zoning Districts: Testing Laboratory Testing Laboratory Downtown Microbusiness Microbusiness Core (DC) Urban Center Retail Retail (UC) General Urban (GU) Manufacturing Minor Use Permit: Minor Use Permit: Manufacturing - Level 1 Manufacturing - Level 1 (Nonvolatile) (Nonvolatile) Testing Laboratory Testing Laboratory Distribution Distribution Major Use Permit: Major Use Permit: Specialty cottage cultivation Specialty indoor cultivation Specialty indoor cultivation Specialty mixed-light cultivation Specialty mixed-light cultivation Specialty cottage cultivation Small indoor cultivation Cultivation - Nursery Small mixed-light cultivation Microbusiness Medium indoor cultivation 45 Attachment 5 Planning Commission Ad Hoc Recommendations after Recommendation and Council Consideration of Policy Impacts of Amendments from December 6, Planning Commission Recs and 2017 meeting December 6, 2017 Amendments (Attachments 1 and 2) (Attachments 3 and 4) Medium mixed-light cultivation Large indoor cultivation Large mixed-light cultivation Cultivation - Nursery Microbusiness Public Cannabis related businesses Minor Use Permit: Facilities prohibited Manufacturing - Level 1 (Nonvolatile) Testing Laboratory Distribution Major Use Permit: Specialty cottage cultivation Specialty indoor cultivation Specialty mixed-light cultivation Small indoor cultivation Small mixed-light cultivation Medium indoor cultivation Medium mixed-light cultivation Large indoor cultivation Large mixed-light cultivation Cultivation - Nursery Microbusiness 46 Attachment 5 Planning Commission Ad Hoc Recommendations after Recommendation and Council Consideration of Policy Impacts of Amendments from December 6, Planning Commission Recs and 2017 meeting December 6, 2017 Amendments (Attachments 1 and 2) (Attachments 3 and 4) Location No Cannabis Related Business Uses identical distance restrictions to Restrictions within 250 feet, parcel line to parcel those imposed by Medical Marijuana line, of a residentially zoned parcel Dispensaries Ordinance + State law default restrictions 47 Correspondence Received - Agenda Item 11 b From: Kristine Lawler Sent: Wednesday, December 20, 2017 11:59 AM To: Ashley Cocco Subject: FW:Additional Documents for Item 11B Attachments: Cannabis License Type other than cultivator FAQ.pdf, Cannabis Cultivation FAQ.pdf, Cannabis State Regulation Authorities.pdf, Cannabis State Regulations FAQ.pdf, Cannabis State of California Application License Requirements.pdf; City of Santa Rosa Cannabusiness Regulations.pdf, Cannabis Manufacturing Application State of Ca.pdf, Humboldt County Cannabusiness Regulations.pdf, Civic Center and Conference Room.pdf, Sonoma County Cannabusiness Regulations .pdf, Cannabis Manufacturing License Types.pdf, EmergencyRegulationsFactSheet.pdf; Cannabis Cultivation Regulations.pdf, Mendocino County Cannabusiness Regulations.pdf From: Maureen Mulheren [mailto:themovouknow@gmail.com] Sent: Wednesday, December 20, 2017 11:12 AM To: Kristine Lawler<klawler@citvofukiah.com> Subject: Fwd: Additional Documents for Item 11B Hello Kristine, Can you please forward these documents to the City Council and Team Members of the Cannabis Ad Hoc for use in the discussion during tonight's agenda item 11 B?And add to the agenda item online as Correspondence Received. Please note I've included Cannabis Regulations for the neighboring municipalities including Humboldt, Mendocino and Sonoma Counties which all allow Cultivation, Manufacturing and Retail Cannabusinesses in their jurisdictions as well as the City of Santa Rosa which has had regulations in place for some time. The Civic Center and Conference Room maps and sq footage have been added to provide size reference for the discussion. Thanks in advance, Mo Maureen "Mo" Mulheren Insurance Agent #OG38950 707-391-3664 304 N State Street #1 Ukiah, CA 95482 Find me on Facebook: Facebook.com/themoyouknowinsurance 1 Attachment 1 BUREAU OF CANNABISCONTROL CALIFORNIA BUREAU OF CANNABIS CONTROL LICENSING INFORMATION WHAT YOU NEED TO KNOW License type designation: Licensees must • Premises is not the same as a parcel of hold an A-license to engage in adult-use land or a property lot. A parcel of land may commercial cannabis activity and an have more than one licensed premises on it M-license to engage in medicinal commercial held by one or more licensees. cannabis activity. • Alcoholic beverages and tobacco products • A-licensees may only do business with may not be sold on the same premises as A-licensees, and M-licensees may only do cannabis goods. business with M-licensees. Compliance with local jurisdiction: • The exception is testing laboratories, which may test cannabis goods for both types. • Applicants must be in compliance with their local jurisdiction's ordinances and Premises: This is defined as a designated regulations before receiving a license. structure or structures and land specified in . Local jurisdictions may ban, in whole or in the application that is under the control of the part, medicinal and adult-use commercial applicant or licensee where the commercial cannabis activity. cannabis activity will be conducted. These are the requirements: Transportation of cannabis goods: Only a • Each premises must be licensed. distributor may transport cannabis goods. • Only one licensee may occupy a premises. Bond and insurance: All licenses must However, a licensee that holds both an have a surety bond payable to the state A-license and an M-license for the same of California in the amount of $5,000. commercial cannabis activity (e.g., retail Distributors must carry and maintain sale) may have the same premises for commercial general liability insurance in both types. the aggregate in an amount no less than $2 million and in an amount no less than $1 million for each loss. WWW . BCC . CA . GOV BUREAU OF CANNABIS CONTROL LICENSING INFORMATION WHAT YOU • KNOW LICENSE TYPES Retailer: Sells cannabis goods to Testing laboratory:A laboratory, customers at its premises or by delivery. facility, or entity in the state that offers A retailer must have a licensed physical or performs tests of cannabis goods. Location (premises) where commercial Testing laboratories must obtain and cannabis activities are conducted. maintain ISO/IEC 17025 accreditation. Testing laboratories may be issued a Retailer (nonstorefront): Sells and provisional license allowing them to delivers cannabis goods to customers. operate while they obtain ISO/IEC 17025 A retailer (nonstorefront) must have accreditation, provided they meet all a licensed premises, but it is not open other licensure requirements. to the public. Distributor: Is responsible for transporting Microbusiness: Allows a licensee to engage in cultivation (on an area less than cannabis goods, arranging for testing of 10,000 square feet), manufacturing (Level cannabis goods, and conducting quality 1 manufacturing, Type 6), distribution, assurance review of cannabis goods to and retail sale, or any combination of the ensure they comply with all packaging four activities. Licensees will be required and labeling requirements. to comply with all rules and regulations, Distributor transport: Allows a licensee which will include, where applicable, to transport cannabis goods between regulations adopted by the California Licensed cultivators, manufacturers, and Department of Food and Agriculture distributors. A licensee may not transport and the California Department of Public cannabis goods to a licensed retailer and Health, governing the activities they are may not engage in any other distributor engaged in. activities. TATE OF CALIFORNIA Bureau of •is Control the Bureau on • media _ 1625 North - Boulevard, Suite 202-S Sacramento, 95834 DEPARTMENT OF CONSUMER AFFAI i•• • • In @ 0 PDE 17-191 CAL* CalCannabis Medicinal . • - •ult-Use (Recreationa Cultivation Licensing Cannabis Cultivation Licensing Frequently -• Questions When can I apply for a state cannabis cultivation license? A. Applications will be available for all California state cannabis cultivation licenses—both medicinal and adult-use (recreational)—on January 1, 2018. How are you developing the cannabis cultivation licensing regulations? A. The California Department of Food and Agriculture (CDFA) is required to follow the statutory requirements found in the California Administrative Procedure Act. CDFA works with stakeholders, the public, and licensing authorities to develop the standards and regulations necessary to successfully implement a statewide cannabis cultivation regulatory structure in California. CDFA intends to use the emergency rulemaking process in 2017 for developing the state's combined medicinal and adult-use cannabis cultivation licensing regulations. For a detailed description of this process, visit the California Office of Administrative Law (OAL) at oal.ca.gov; click on the "Rulemaking Process" link. How do I apply for a cannabis cultivation license? A. The California Department of Food and Agriculture (CDFA) is not issuing cultivation licenses until January 1, 2018. However, in preparation for state licensure, CDFA recommends staying up to date on city and/or county government requirements for local cannabis cultivation licenses and permits. How can I receive updates on the status of California's cultivation licensing regulations? A. The California Department of Food and Agriculture (CDFA) regularly posts information on its CalCannabis Cultivation Licensing website and via these three social media channels: Facebook, Instagram, and Twitter. Email alerts are another way to get information. For links to these resources, please go to: calcannabis.cdfa.ca.gov CALIFORNIA DEPARTM NT OF • • • - information, please • . • CAL* Cultivation Licensing • • • 1 (31 What types of cannabis cultivation licenses will be offered in California? A. The California Department of Food and Agriculture (CDFA) will issue 17 types of cannabis cultivation licenses: Specialty Cottage Outdoor Medium Indoor An outdoor cultivation site with up to 25 mature An indoor cultivation site of between 10,001 and plants 22,000 square feet of total canopy Specialty Cottage Indoor Medium Mixed-Light An indoor cultivation site with up to 500 square A mixed-light cultivation site of between 10,001 feet or less of total canopy and 22,000 square feet of total canopy Specialty Cottage Mixed-Light Nursery A mixed-light cultivation site with 2,500 square Cultivation of cannabis solely as a nursery feet or less of total canopy (examples of typical nursery activities include cloning and seed propagation) Specialty Outdoor An outdoor cultivation site with 5,000 square Processor feet or less of total canopy—or up to 50 mature A cultivation site that conducts only trimming, plants on noncontiguous plots drying, curing, grading, or packaging of cannabis and nonmanufactured cannabis products Specialty Indoor An indoor cultivation site of between 501 and Large Outdoor 5,000 square feet of total canopy Note: CDFA will not issue any Large Outdoor licenses prior to January 1, 2023 Specialty Mixed-Light For outdoor cultivation that uses no artificial A mixed-light cultivation site of between 2,501 lighting for more than 1 acre of total canopy size and 5,000 square feet of total canopy on one premises Small Outdoor Large Indoor An outdoor cultivation site of between 5,001 Note: CDFA will not issue any Large Indoor licenses and 10,000 square feet of total canopy prior to January 1, 2023 For indoor cultivation that exclusively uses Small Indoor artificial lighting for more than 22,000 square feet An indoor cultivation site of between 5,001 of total canopy size on one premises and 10,000 square feet of total canopy Large Mixed-Light Small Mixed-Light Note: CDFA will not issue any Large Mixed-Light A mixed-light cultivation site of between 5,001 licenses prior to January 1, 2023 and 10,000 square feet of total canopy For cultivation using a combination of natural and supplemental artificial lighting at a maximum Medium Outdoor threshold (which will be determined by the An outdoor cultivation site of between 10,001 licensing authority) for more than 22,000 square square feet and 1 acre of total canopy feet of total canopy size on one premises • . 1 What is the Medicinal and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA)? A. On June 27, 2017, California Governor Jerry Brown signed the cannabis trailer bill (also known as California Senate Bill 94), which effectively merged two existing bills—the Medical Cannabis Regulation and Safety Act (MCRSA) and the Adult Use of Marijuana Act (AUMA)—into one streamlined bill: the Medicinal and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA). Having one comprehensive state law will provide for a more unified regulatory process governing both medicinal and adult-use cannabis. You can read the full text of MAUCRSA on the CalCannabis Cultivation Licensing website at: calcannabis.cdfa.ca.gov How long will a license last before it must be renewed? A. All commercial cannabis cultivation licenses will be valid for one year; a license must be renewed to continue commercial cannabis cultivation. What is the cannabis track-and-trace system? How will it work? A. The California Department of Food and Agriculture (CDFA) is developing a track- and-trace system for both medicinal and adult-use (recreational) cannabis that all commercial cannabis licensees in California will be required to use. This system will record the movement of cannabis and cannabis products through the supply chain—from cultivation to sale—which will help ensure that if a public safety concern arises, the source will be identifiable. The track-and-trace system also will help prevent black-market cannabis products from entering the regulated market, and likewise help prevent regulated cannabis products from being diverted into the black market. In June 2017, CDFA selected Franwell Inc. as the state's cannabis track-and-trace vendor. Will there be different rules for how medicinal and adult-use (recreational) cannabis may be grown in California? A. The California Department of Food and Agriculture (CDFA) is still developing regulations, but the cultivation requirements are expected to be the same for growing medicinal and adult-use cannabis. However, cannabis products sold to the public must be clearly differentiated as either medicinal or adult-use (recreational) products. Is cannabis considered an agricultural crop in California? A. California defines medicinal and adult-use (recreational) cannabis as an agricultural product. However, this identification as an agricultural product is limited to the Medicinal and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA). CannabisCa 1 How can I contact CalCannabis Cultivation Licensing? A. Visit the CalCannabis website at calcannabis.cdfa.ca.gov; call (916) 263-0801, Monday through Friday, 8am to 5pm; or send an email to calcannabis@cdfa.ca.gov. Which department should I contact to learn about other— noncultivation—types of state cannabis licenses? A. The Bureau of Cannabis Control (also known as the bureau) is within the California Department of Consumer Affairs and will issue licenses for distribution, dispensaries, microbusinesses, and testing laboratories. Visit the bureau's website at bcc.ca.gov or call (800) 952-5210, Monday through Friday, 8am to 5pm. The Manufactured Cannabis Safety Branch (MCSB) is within the California Department of Public Health and will issue licenses for manufacturing (such as edibles and topical products). Visit the MCSB website at cdph.ca.gov/Programs/CEH/DFDCS/Pages/MCSB.aspx or call (916) 440-7861, Monday through Friday, 8am to 5pm. All three of California's cannabis licensing authorities also can be reached via the California Cannabis Portal at: cannabis.ca.gov CalCannabisCALIFORNIA DEPARTMENT OF For more information, plea& -rcdf'a FOOD&AGRICULTURE calcannabis.cdfa.ca.gov CAL* Cultivation Licensing Attachment 4 Civic Center Square Footage Allocated Sq Ft Department Person 2,639.6 City Council Council Chambers 266.5 Conf Rm 4 295.3 Conf Rm 3 179.3 Conf Rm 1 277.4 Conf Rm 5 �7;; L1,11i I I LI)Q PQ-7 CABERNET 1 CABERNET 2 CAPACITY-120 CAPACITY 120 RED ROOMS CAPACITY-300 Z d ILCAPACITY-20 MERLOT ZINFANDEL I- 31 CAPACITY 20 CAPACITY ZO W 0 RAMP cid � A e kyr A KITCHEN v 9 a CAPACITY-10 RIESLING O ti MEN'S CAPACITY 13 RESTROOMS m WOMEN'S RESTROOMS PVT UVCC rOFC OFCLL, CM ENIN BLANC N PRIVATE PRIVATE CAPACITY-40 _ OFFICE OFFICE WORKROOM W C7 V PRIVATE OFFICE VINT UKIAH MENDO• MAIN Omni .� PRIVATE CINO 6TRFET .7 OFFICE Pam W6J PRIVATE RETAIL ::am OFFICE PRIVATE V131T UKIAH Q t V h RETAIL RETAIL 0 h 0 O SCHOOL STREET N City of Ukiah (*7 Conference Square Dimensions Rooms Footage (feet) s Chardonnay 360 20 X 18 i Riesling 420 21 X 20 Chenin Blanc 1044 36 X 29 Cabernet 1 2508 44 X 57 Cabernet II 2508 44 X 57 Cab I & Merlot 2508 44 X 57 Cab II & Zinfandel 3069 61 X 88 Red Rooms* 6196 74 X 88 *The Red Rooms are a combination of Cabernet I, Merlot, Cabernet II, and Zinfandel. Attachment 5 EMERGENCY REGULATIONS SUMMARY FOR CANNABIS MANUFACTURING The California Department of Public Health (CDPH) is one of three state licensing authorities charged with licensing and regulating commercial cannabis activity in California. CDPH is responsible for regulation of the manufacturing component of the industry, which it will do through the Manufactured Cannabis Safety Branch. In November 2017, CDPH released Emergency Regulations that outline the standards and licensing procedures for both medicinal and adult-use commercial cannabis manufacturing and products. These replace the medicinal regulations released in April 2017 developed in response to previous versions of state law. Key Components of Cannabis Manufacturing 1=mergency Regulations Temporary Licenses CDPH will issue temporary licenses that allow a business to engage in commercial cannabis activity. Once issued,these licenses will be valid for 120 days and may be extended for additional periods of 90 days, if the business has submitted a complete annual license application. The application will be available on the CDPH website and can be submitted by mail or email. City or county authorization to conduct commercial cannabis activity must be submitted with the temporary license application. Once the application is received, CDPH will contact the city or county to verify the local authorization, and the office will have 10 days to respond.There is no fee for the temporary license. Annual Licenses Applications for annual licenses will be accepted through an online licensing system that will launch in December 2017. This application will require information on the business, owners and financial interest holders, and operating premises, as well as descriptions of procedures for waste disposal, inventory and quality control, transportation and security. Businesses in operation under the Compassionate Use Act prior to September 1, 2016, will receive priority application review. Applicants must be in compliance with city or county ordinances. During the application review process, CDPH will contact the city or county to verify the local authorization. If the applicant does not provide a copy of their local authorization, the local office will have 60 days to respond. If the applicant includes a copy of their local authorization with their application, the local office will have 10 days to respond. License Categories & Types Anyone conducting commercial cannabis manufacturing must obtain a license from CDPH. Each license issued will have one category and one type. The two license categories are: The four license types are: A-License Cannabis products for sale in Extraction using volatile solvents (ex: butane, hexane, pentane) the adult-use market Extraction using a non-volatile solvent or mechanical method Cannabis products for sale in (ex: food-grade butter, oil, water, ethanol, or carbon dioxide) the medicinal market Infusions(ex: using pre-extracted oils to create edibles, beverages, A business may hold both M-and A- capsules, vape cartridges,tinctures or topicals) Licenses at the same premises as long as Type P separate applications are completed. Packaging and labeling only Operational Requirements Licensees must have written procedures for inventory control, quality control, transportation, security and cannabis waste disposal. Descriptions of these procedures or Standard Operating Procedures(SOPs) must be submitted with the annual license application. Cannabis waste cannot be sold, must be placed in a secured area and be disposed of according to applicable waste management laws. Good manufacturing practices must be followed to ensure production occurs in a sanitary and hazard-free environment, cannabis products are contaminant free and THC levels are consistent throughout the product and within required limits. Extractions using CO2 or a volatile solvent must be conducted using a closed-loop system, certified by a California-licensed engineer. Volatile, hydrocarbon-based solvents must have at least 99% purity. Finally, volatile solvent, CO2 and ethanol extractions must be certified by the local fire code official. Product Standards and Prohibited Products Products cannot be infused with nicotine or alcohol or have added caffeine. Edible products cannot be shaped like a human, animal, insect, or fruit. Some potentially-hazardous foods, such as meat and seafood, and other products requiring refrigeration, are prohibited for sale as cannabis products. Juice and dried meat made in accordance with requirements are allowed. Perishable ingredients, such as eggs and milk, may be used as long as the final product meets regulatory standards. THC Limits Edible products are limited to a maximum of 10 mg of THC per serving and 100 mg of THC per package. Other cannabis products, such as tinctures, capsules and topicals, are limited to a maximum of 1,000 mg per package for the adult-use market and 2,000 mg of THC per package for the medicinal-use market. Packaging & Labeling Cannabis product packaging cannot resemble traditionally available food packages, and edibles packaging must be opaque. All manufactured products must be packaged before they are released to a distributor. In addition to these requirements, statute requires that cannabis product packaging not be attractive to children and be tamper- evident, re-sealable if the product includes multiple servings, and child-resistant. Cannabis product labels must include an ingredient list, some nutritional facts and the CDPH-issued universal symbol. The label may not refer to the product as a candy. In addition to these requirements, statute requires that labels not be attractive to individuals under age 21 and include mandated warning statements and the amount of THC content. Annual License Fees Application Fee - Processing fee of$1,000.00 per license License Fee - Scaled according to the gross annual revenue of the licensed premises. These fees are intended to cover costs of administering the manufactured cannabis safety program and range from $2,000 to $75,000. Transition Period The state licensing authorities have established a transition period,from January 1 until July 1, 2018, to support a smooth transition into a newly regulated market. During this period, product will be allowed to move between A-and M-licensees. Products manufactured prior to January 1, 2018, can be packaged in secondary packaging that is child resistant, and stickers may be used for the government warning statement and amount of THC/CBD per serving. All products manufactured on or after January 1, 2018 must meet THC limits and product restrictions. Shared Manufacturing Facilities CDPH is currently developing an additional license type, Type S, which will allow businesses to share facility space. This license type will reduce barriers to entry into the legal, regulated market and ensure that cannabis products are manufactured in clean, regulated facilities. This license type should be ready to be issued in early 2018. Other Laws to Know: California Business& Professions Code - Includes requirements set forth by MAUCRSA Fmprprenry RP90ations released by the Rijreaij of Cannahis Contrc - Includes specific requirements for retailers, distributors, third-party testing laboratories and microbusinesses Fmpropnry RPai n inns rPlpasp(i by the ralCannabis Cultivation Licensing - Includes specific requirements for cultivators and the track-and-trace system Your Local City or County Ordinances ornia Department of • Manufactured Cannabis Safety �je www.cdph.ca.gov/mcsb mcsb@cdph.ca.gov I)CDPH www.cannabis.ca.gov I cdfaCALIFORNIA DEPARTMENT OF • FOOD & AGRICULTURE • • Licensed Cannabis Cultivation in California In June 2017, California Governor Jerry Brown signed into law the Medicinal and Adult-Use Cannabis Regulation and Safety Act (MAUCRSA), which creates one regulatory system for both medicinal and adult-use (recreational) cannabis. Under MAUCRSA, the California Department of Food and Agriculture (CDFA) was designated as the state agency responsible for issuing licenses to commercial cannabis cultivators in California. Temporary vs. Annual Licenses CDFA will be issuing temporary licenses that will go into effect on January 1, 2018. These temporary licenses will be valid for only 120 days, and two 90-day extensions will be available only if the temporary licensee has applied for an annual license. Temporary licenses will not be available as of January 1, 2019. Applications for temporary and annual commercial cannabis cultivation licenses are anticipated to be available in December 2017 via CDFA's CalCannabis Cultivation Licensing website at calcannabis.cdfa.ca.gov. Cannabis Cultivation License Categories Adult Use (Recreational) OR Medicinal 1) CULTIVATORS: Numerous license types for commercial cultivators, ranging from specialty cottage to medium-sized grows 2) NURSERIES: Cultivation of cannabis solely as a nursery, including cloning and seed propagation 3) PROCESSORS:A site that conducts only trimming, drying, curing, grading, or packaging of cannabis and nonmanufactured cannabis products For more information, please visit: calcannabis.cdfa.ca.gov Eligibility OWNER. "Owner" means any of the following: 1) A person with an aggregate ownership interest of 20 percent or more in the person applying for a license or a licensee, unless the interest is solely a security, lien, encumbrance 2) The chief executive officer of a nonprofit or other entity 3) A member of the board of directors of a nonprofit or other entity 4) An individual who will be participating in the direction, control, or management of the person applying for a license An owner who is an individual participating in the direction, control, or management of the commercial cannabis business includes any of the following: 1) A partner of a commercial cannabis business that is organized as a partnership 2) A member of a limited liability company of a commercial cannabis business that is organized as a limited liability company 3) An officer or director of a commercial cannabis business that is organized as a corporation CRIMINAL BACKGROUND. Applicants will have to get fingerprinting via the Department of Justice's Live Scan service and undergo a criminal history check to determine if any convictions are substantially related to their commercial cannabis cultivation license. Substantially related convictions may prevent the issuance of a license. LOCAL APPROVAL. Applicants may submit, as a part of their application, proof of approval by their local jurisdiction (city or county or other jurisdiction) for commercial cannabis activity. CDFA will be verifying the validity of the authorization with the local jurisdiction identified. ENVIRONMENTAL PROTECTION. Applicants will be required to demonstrate California Environmental Quality Act (CEQA) compliance. This may be achieved by a local jurisdiction completing a site-specific analysis or the applicant providing a CEQA document to be certified by the lead agency. Applicants will also be required to comply with specific conditions imposed by the State Water Resources Control Board and Department of Fish and Wildlife. Site Requirements The location must be at least 600 feet from sensitive sites, such as a school, unless otherwise authorized by local ordinance. Tobacco and alcohol sales are prohibited at licensed commercial cannabis premises. For more information, please visit: calcannabis.cdfa.ca.gov Documents to Submit With an Application The following documents will need to be submitted with a cannabis cultivation licensing application: ■ Lease agreement, property title, or deed indicating a right to occupy the property ■ Business-formation documents filed with the California Secretary of State's office ■ California State Water Resources Control Board permits and verification of the applicant's water source ■ California Department of Fish and Wildlife's 1602 Lake or Streambed permit or waiver of needed permit ■ California Department of Toxic Substances Control's hazardous-materials record search via the EnviroStor data-management system ■ California Department of Tax and Fee Administration seller's permit ■ Labor Peace Agreement if there are more than 20 employees ■ Surety bond valued at $5,000 ■ California Department of Justice fingerprinting via its Live Scan service for each owner ■ Proof of local jurisdiction CEQA compliance or additional CEQA site-specific analysis Local Jurisdictions CDFA will not issue licenses to applicants in local jurisdictions where cannabis cultivation is banned. Local Compliance Verification If the applicant provides a local license, permit, or other authorization, CDFA will contact the local jurisdiction to verify the information and will allow at least 10 days for the jurisdiction to respond before issuing the license. If an applicant for an annual license does not provide a local license, permit, or other authorization, CDFA will contact the local jurisdiction to verify that issuing the license would not violate a local ordinance or regulation. After 60 days, if there is no acknowledgement by the local jurisdiction, CDFA shall presume the applicant is in compliance and may issue a license. For more information, please visit: calcannabis.cdfa.ca.gov Priority Application Review Priority application review will be provided for annual licenses only. To be eligible, an applicant must be able to demonstrate whether his or her business was in operation and in good standing with the local jurisdiction by September 1, 2016. Compliance After Licensing Approval TRACK-AND-TRACE SYSTEM. Applicants will have five business days to register for a state- mandated track-and-trace training session after receiving notice that the application for licensure has been received and approved by CDFA. Training will be provided online and may be provided at various locations. Licensees will have 30 business days to move all inventory into the system after receipt of unique identifiers. INSPECTIONS. CDFA will conduct audits and inspections of licensees to ensure compliance with license requirements. Consequences of Noncompliance If CDFA determines a licensee is operating out of compliance with statutory or regulatory requirements, CDFA may work with the licensee to establish a corrective action plan to correct the documented noncompliance. However, CDFA may also issue a fine or suspend or revoke the license. License Types Other Than Cultivation For those interested in becoming licensed for other commercial (non-cultivation) cannabis activities, please contact either the Bureau of Cannabis Control (Bureau) or the Manufactured Cannabis Safety Branch (MCSB)—and what each agency regulates is shown in this diagram: 0 s (1) N � . . . . . . lii , * OCA i5 — CULTIVATION MANUFACTURING DISTRIBUTION TESTING RETAIL MICROBUSINESS of � 6 t° CalCannabis MCSB Bureau Bureau Bureau Bureau Iro n This graphic illustrates the movement of cannabis and cannabis products through the three state agencies responsible for regulating cannabis. Additional information on all three of California's licensing authorities—CalCannabis, the Bureau, and MCSB—is available on the California Cannabis Portal at cannabis.ca.gov. For more information, please visit: calcannabis.cdfa.ca.gov Transition Period To support a smooth transition of businesses into a newly regulated market, beginning January 1, 2018, and before July 1, 2018, licensees may do the following: ■ Conduct business with other licensees regardless of the M (for medicinal) or A (for adult use/recreational) designation on their licenses. ■ Transport cannabis and cannabis products that do not meet the labeling requirements (prescribed by MAUCRSA or the California Department of Public Health) if a sticker with the appropriate warning statement is affixed. ■ Sell cannabis and cannabis products held in inventory that are not in child-resistant packaging if the retailer places them in child-resistant packaging at the time of sale. ■ Sell cannabis products that do not meet the THC limits per package established by the California Department of Public Health. ■ Sell and transport cannabis products that have not undergone laboratory testing if a label stating they have not been tested is affixed to each package containing the cannabis products prior to transport by a distributor—or prior to sale if held by a retailer. ■ Individually package and sell dried flower held in inventory by a retailer at the time of licensure. ■ Cannabis and cannabis products held in inventory by a retailer that do not meet the requirements set by the California Department of Public Health for ingredients or appearance may be sold by a retailer. Cannabis Waste Cannabis waste must be contained in a secured waste receptacle or secured area on the licensed premises. Licensees may not sell cannabis waste and must comply with all applicable waste- management laws. For more information, please visit: calcannabis.cdfa.ca.gov Attachment 8 EMERGENCY REGULATIONS SUMMARY FOR CANNABIS MANUFACTURING The California Department of Public Health (CDPH) is one of three state licensing authorities charged with licensing and regulating commercial cannabis activity in California. CDPH is responsible for regulation of the manufacturing component of the industry, which it will do through the Manufactured Cannabis Safety Branch. In November 2017, CDPH released Emergency Regulations that outline the standards and licensing procedures for both medicinal and adult-use commercial cannabis manufacturing and products. These replace the medicinal regulations released in April 2017 developed in response to previous versions of state law. Key Components of Cannabis Manufacturing 1=mergency Regulations Temporary Licenses CDPH will issue temporary licenses that allow a business to engage in commercial cannabis activity. Once issued,these licenses will be valid for 120 days and may be extended for additional periods of 90 days, if the business has submitted a complete annual license application. The application will be available on the CDPH website and can be submitted by mail or email. City or county authorization to conduct commercial cannabis activity must be submitted with the temporary license application. Once the application is received, CDPH will contact the city or county to verify the local authorization, and the office will have 10 days to respond.There is no fee for the temporary license. Annual Licenses Applications for annual licenses will be accepted through an online licensing system that will launch in December 2017. This application will require information on the business, owners and financial interest holders, and operating premises, as well as descriptions of procedures for waste disposal, inventory and quality control, transportation and security. Businesses in operation under the Compassionate Use Act prior to September 1, 2016, will receive priority application review. Applicants must be in compliance with city or county ordinances. During the application review process, CDPH will contact the city or county to verify the local authorization. If the applicant does not provide a copy of their local authorization, the local office will have 60 days to respond. If the applicant includes a copy of their local authorization with their application, the local office will have 10 days to respond. License Categories & Types Anyone conducting commercial cannabis manufacturing must obtain a license from CDPH. Each license issued will have one category and one type. The two license categories are: The four license types are: A-License Cannabis products for sale in Extraction using volatile solvents (ex: butane, hexane, pentane) the adult-use market Extraction using a non-volatile solvent or mechanical method Cannabis products for sale in (ex: food-grade butter, oil, water, ethanol, or carbon dioxide) the medicinal market Infusions(ex: using pre-extracted oils to create edibles, beverages, A business may hold both M-and A- capsules, vape cartridges,tinctures or topicals) Licenses at the same premises as long as Type P separate applications are completed. Packaging and labeling only Operational Requirements Licensees must have written procedures for inventory control, quality control, transportation, security and cannabis waste disposal. Descriptions of these procedures or Standard Operating Procedures(SOPs) must be submitted with the annual license application. Cannabis waste cannot be sold, must be placed in a secured area and be disposed of according to applicable waste management laws. Good manufacturing practices must be followed to ensure production occurs in a sanitary and hazard-free environment, cannabis products are contaminant free and THC levels are consistent throughout the product and within required limits. Extractions using CO2 or a volatile solvent must be conducted using a closed-loop system, certified by a California-licensed engineer. Volatile, hydrocarbon-based solvents must have at least 99% purity. Finally, volatile solvent, CO2 and ethanol extractions must be certified by the local fire code official. Product Standards and Prohibited Products Products cannot be infused with nicotine or alcohol or have added caffeine. Edible products cannot be shaped like a human, animal, insect, or fruit. Some potentially-hazardous foods, such as meat and seafood, and other products requiring refrigeration, are prohibited for sale as cannabis products. Juice and dried meat made in accordance with requirements are allowed. Perishable ingredients, such as eggs and milk, may be used as long as the final product meets regulatory standards. THC Limits Edible products are limited to a maximum of 10 mg of THC per serving and 100 mg of THC per package. Other cannabis products, such as tinctures, capsules and topicals, are limited to a maximum of 1,000 mg per package for the adult-use market and 2,000 mg of THC per package for the medicinal-use market. Packaging & Labeling Cannabis product packaging cannot resemble traditionally available food packages, and edibles packaging must be opaque. All manufactured products must be packaged before they are released to a distributor. In addition to these requirements, statute requires that cannabis product packaging not be attractive to children and be tamper- evident, re-sealable if the product includes multiple servings, and child-resistant. Cannabis product labels must include an ingredient list, some nutritional facts and the CDPH-issued universal symbol. The label may not refer to the product as a candy. In addition to these requirements, statute requires that labels not be attractive to individuals under age 21 and include mandated warning statements and the amount of THC content. Annual License Fees Application Fee - Processing fee of$1,000.00 per license License Fee - Scaled according to the gross annual revenue of the licensed premises. These fees are intended to cover costs of administering the manufactured cannabis safety program and range from $2,000 to $75,000. Transition Period The state licensing authorities have established a transition period,from January 1 until July 1, 2018, to support a smooth transition into a newly regulated market. During this period, product will be allowed to move between A-and M-licensees. Products manufactured prior to January 1, 2018, can be packaged in secondary packaging that is child resistant, and stickers may be used for the government warning statement and amount of THC/CBD per serving. All products manufactured on or after January 1, 2018 must meet THC limits and product restrictions. Shared Manufacturing Facilities CDPH is currently developing an additional license type, Type S, which will allow businesses to share facility space. This license type will reduce barriers to entry into the legal, regulated market and ensure that cannabis products are manufactured in clean, regulated facilities. This license type should be ready to be issued in early 2018. Other Laws to Know: California Business& Professions Code - Includes requirements set forth by MAUCRSA Fmprprenry RP90ations released by the Rijreaij of Cannahis Contrc - Includes specific requirements for retailers, distributors, third-party testing laboratories and microbusinesses Fmpropnry RPai n inns rPlpasp(i by the ralCannabis Cultivation Licensing - Includes specific requirements for cultivators and the track-and-trace system Your Local City or County Ordinances ornia Department of • Manufactured Cannabis Safety �je www.cdph.ca.gov/mcsb mcsb@cdph.ca.gov I)CDPH www.cannabis.ca.gov Attachment 11 California Department of Public Health Manufactured Cannabis Safety Branch Temporary License Application: Cannabis Manufacturing Application Instructions: Complete one form for each premises in which you will be conducting commercial cannabis manufacturing. Please type or write legibly. Submit the completed application and attachments via mail or email to: MCLS@cdoh.ca.gov California Department of Public Health Manufactured Cannabis Safety Branch PO Box 997377, MS-7606 Sacramento, CA 95899-7377 If you have any questions, please visit our website, www.cdph.ca.gov/mcsb, or contact us at MCLS@cdph.ca.gov. www.cdph.ca.gov./mcsb www.cannabis.ca.gov mcsb@cdph.ca.gov State of California Health and Human Services Agency California Department of Public Health Manufactured Cannabis Safety Branch Temporary License Application: Cannabis Manufacturing SECTION A- LICENSE TYPE(Check all that apply) ❑ Medicinal (M) ❑ Adult-Use (A) SECTION B-APPLICANT INFORMATION First Name MI Last Name 1 Title Phone Number Email Address SECTION C- BUSINESS INFORMATION Legal Business Name(as registered with the CA Secretary of State) Trade Name(DBA) Federal EIN Mailing Address City State Zip County SECTION D - PREMISES INFORMATION Physical Address of Manufacturing Premises City State Zip County SECTION E- OPERATIONAL ACTIVITIES(Check all that apply for the premises listed in Section D) PMductTypes M A Activities M A Extraction Methods M A Edibles Extraction Butane/Hexane/Propane Concentrates Infusion Ethanol Topicals Packaging/Labeling Carbon Dioxide(CO2) Capsules Water/Food-grade Dry Ice Vape Cartridges Food-grade Butter/Oil Tinctures Mechanical Other: Other: SECTION F- LOCAL AUTHORIZATION Local Issuing Authority Local Office Phone Number Local Office Email Address SECTION G - LOCAL AUTHORIZATION ATTACHMENT A copy of a valid license, permit or other authorization issued by the local jurisdiction that enables the applicant to conduct commercial cannabis activity at the premises listed in Section D. SECTION H - DECLARATIONS AND SIGNATURE I declare under penalty that: • The information contained w thin and attached to th s application is complete,true and accurate.I understand a misrepresentation of fact is cause for rejection of this apps cation,denial of license or revocat-on of an issued license. • I understand that the temporary icense is a cond tional license that authorizes my business to engage in the commercial cannabis activity described in the application. • 1 understand that refusal by the licensing authority to issue or extend a temporary license shall not entitle the business to a hearing or appeal of the decision. • 1 understand that the issuance of a temporary I cense does not obligate the Department to issue a non-temporary license,nor does it create a vested right to e.ther an extension of the temporary license or to the granting of a non-temporary license. • 1 understand that I am responsib:e for knowing and complying with al state laws and regulations governing medicinal and adult-use cannabis manufacturing pursuant to Medicinal and Adult-Use Cannabis Regulation and Safety Act and all other applicable laws and regulat ons,upon issuance of my temporary license.I understand that I am responsible for compliance with subsequent updates to cannabis manufacturing!aws and regulations. Signature Print Name Date CDPH 9041(10: 17= Attachment 12 BUREAU OF CANNABIS CONTROL CALIFORNIA BUREAU OF CANNABIS CONTROL ANTICIPATED . . . • LICENSE APPLICATION REQUIREMENTS Business Information ❑ ISO/IEC 17025 accreditation (applies ❑ Name, DBA, and all fictitious business to testing laboratories) names operating under Individual Owner Information ❑ Contact information (phone number, ❑ Identifying information (name, title, date, mailing address, email address, and place of birth; Social Security number designated primary contact person, or individual taxpayer identification designated agent for service of process) number; mailing address; phone number; ❑ Business organizational structure and email address; current employer) formation documents ❑ Percentage of ownership ❑ Financial information (bank accounts, ❑ Government-issued identification Loans, investments, gifts) ❑ Fingerprints ❑ Seller's permit number ❑ Criminal history and evidence of ❑ Labor peace agreement (for applicants rehabilitation where applicable with 20 or more employees) ❑ Operating procedures for transportation, Premises Information inventory, nonlaboratory quality control, ❑ Physical address and security (microbusinesses also need ❑ Verification that the premises is not operating procedures for cultivation located within a 600-foot radius of and manufacturing in compliance with a school (grades K-12, day care, regulations governing those activities, youth center) and testing laboratories also need ❑ Premises diagram sampling standards, chain of custody protocol, testing methods, and laboratory ❑ Evidence of the legal right to occupy quality assurance and quality control) the premises OGV BUREAU OF ACIS CONTROL ANTICIPATED ANNUAL • • . LICENSE APPLICATION REQUIREMENTS Bond and Insurance Information Employment Development Department ❑ Bond in the amount of $5,000 payable for information on payroll taxes, hiring to the state of California (applies to all and training employees, state disability Licensees) insurance, and unemployment ❑ Commercial general liability insurance (www.edd.ca.gov) in the aggregate no less than Department of Industrial Relations $2 million and no less than $1 million for information on maintaining a safe for each loss (applies to distributors workplace, workers' compensation and microbusinesses that engage requirements, and required workplace in distribution) postings (www.dir.ca.gov) Department of Resources Recycling STATE AGENCY RESOURCES and Recovery (CaLRecycle) for Department of Public Health, information on waste management Manufactured Cannabis Safety Branch, (www.caLrecycLe.ca.gov) for information on manufacturing Department of Insurance for information requirements (www.cdph.ca.gov) on insurance (www.insurance.ca.gov) Department of Food and Agriculture, CaLCannabis Cultivation Licensing, for information on cultivation requirements (www.cdfa.ca.gov) Secretary of State for information on forming a business (www.sos.ca.gov) Department of Tax and Fee Administration for information on taxes and obtaining a seller's permit (www.cdtfa.ca.gov) TATE OF CALIFORNIA Bureau of •is Control the Bureau on • media _ 1625 North - Boulevard, Suite 202-S Sacramento, 95834 DEPARTMENT OF CONSUMER AFFAI i•• • • In @ 0 PDE 17-188 BUREAUOF Attachment 13 CANNABIS CONTROL CALIFORNIA BUREAU OF • :IS CONTROL MEDICINAL AND ADULT-USE CANNABIS REGULATION AND SAFETY ACT REGULATIONS OVERVIEW ALL BUREAU LICENSES • An annual license issued by the Bureau is valid for 12 months from ■ Temporary License — Allows for the date of issuance and may be Operations while Annual License renewed annually. Application is Pending • A temporary license allows a business Local Compliance Verification to engage in commercial cannabis • If the applicant provides a local activity for a period of 120 days. license, permit, or other authorization, the Bureau will contact the local • The Bureau can only issue a temporary jurisdiction to verify the information and License if the applicant has a valid will allow at least 10 days for License, permit, or other authorization the jurisdiction to respond before issued by the local jurisdiction in which issuing the license, unless a the applicant is operating. response is received from the ■ Annual Licenses local jurisdiction sooner. • All commercial cannabis activity shall • If an applicant for an annual license be conducted between licensees. does not provide a local license, permit, or other authorization, • There is no specific number limit to the Bureau will contact the local the licenses that may be held by an jurisdiction to verify that issuing the applicant. There is no restriction on license would not violate a local the types of cannabis licenses a ordinance or regulation. After 60 days, person can hold, except a person if there is no acknowledgement by who holds a testing laboratory license the local jurisdiction, the Bureau shall is prohibited from licensure for any presume the applicant is in compliance other commercial activity. and may issue a license. • BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS REGULATIONS OVERVIEW ■ License Type Designation ■ Premises Requirements ■ g q • Licensees must hold an A-license • Applicants must identify the designated to engage in adult use commercial structure(s) and real property under cannabis activity and an M-license the control of the applicant or licensee to engage in medicinal commercial where commercial cannabis activity cannabis activity. The exception is will take place. testing laboratories, which may test • Each license must have a separate cannabis goods for both license types. F licensed premises, unless all of the ■ Ownership following requirements are met: • An owner is a person who: holds at • A licensee holds both an M-license Least 20 percent aggregate ownership and A-license for the identical type interest in a commercial cannabis of commercial cannabis activity; business; is a chief executive officer or member of the board of directors of a • The licensee holding both licenses non-profit; or will be participating in the is identical in name, business formation, and ownership; direction, control, or management of the entity applying for licensure. • The licensee only conducts one type of commercial cannabis activity on • Owners must submit fingerprints, the premises; F information regarding any criminal convictions, and disclose whether they • All cannabis and cannabis products have a financial interest in any other are clearly marked with an "M" or commercial cannabis business licensed "A"; and under MAUCRSA. . Records are kept separately for ■ Priority Licensing each license and clearly indicate the • Priority application review will be records are related to the M-License or A-license. provided for annual licenses only. • • To be eligible for priority licensing, an Security measures are required at licensed premises. Measures include: applicant must be able to demonstrate that the business was in operation • Employee badges, designated and in good standing with the local limited-access areas, and security jurisdiction by September 1, 2016. personnel. BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS REGULATIONS OVERVIEW :.j sNJ• 24-hour video surveillance for ADDITIONAL REQUIREMENTS areas containing cannabis and BY LICENSE TYPE cannabis products as well as all entryways and exits. Retailers Distributor License — Arrange for testing, must also have video surveillance check for appropriate packaging and in point-of-sale areas and security labeling, collect taxes, transport cannabis personnel. and cannabis products, and may act as a wholesaler. All transportation shall be • Alarm systems, commercial grade conducted by distributor licensees and their Locks, and secure storage of direct employees. cannabis and cannabis products. • Cannabis and cannabis products • All employees of the licensee must be must pass through a distributor prior at least 21 years old. to being sold to customers at a retail ■ Cannabis Waste establishment. • Cannabis waste must be contained • Distributors must arrange for the in a secured waste receptacle laboratory testing and quality assurance or secured area on the licensed for cannabis and cannabis products. premises. . Distributors may package and label ~ • Licensees may not sell cannabis cannabis (dried flower) but may not waste and must comply with all package cannabis products pursuant to applicable waste management laws. the distributor license. ■ Labor Peace Agreement Distributor Transport-Only License — A distributor can choose to be a Transport • Applicants for a license with more Only Distributor, which transports only its ~ than 20 employees must either: own cannabis and cannabis products, or (1) attest that they have entered into transports for other licensees, but does a labor peace agreement and that not perform any of the other functions of a they will abide by the terms of the distributor. Transportation to retail licensees � agreement, and provide a copy of is prohibited by this type of license, unless the agreement to the Bureau, or the licensees are transporting immature (2) provide a notarized statement plants and seeds from a nursery to a retailer. Poo indicating the applicant will enter into and abide by the terms of the labor peace agreement. • BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS REGULATIONS OVERVIEW MA Additional Transport Requirements IF • Retailers may only sell and deliver for All Distributors cannabis goods between the hours of • Cannabis goods may only be transported 6 a.m. and 10 p.m. in a vehicle or trailer, must not be visible . Before leaving the retail premises, from outside of the vehicle, and must be cannabis purchases must be placed in kept in a locked box, container, or cage an opaque exit package. that is secured to the commercial vehicle or trailer. • Deliveries must be made in person by a direct employee of the licensee • Transport vehicles must be equipped to a physical address within the State with alarm systems and remain secure of California. at all times. • Delivery vehicles may not contain more • Packages or containers holding cannabis than $3,000 of cannabis product at goods may not be tampered with, or any time. The retailer must be able to opened during transport. immediately locate all delivery vehicles. • No vehicle or trailer containing cannabis Microbusinesses License — Microbusiness goods shall be left unattended in a licensees must engage in at least three of residential area or parked overnight in a the following commercial cannabis activities: residential area. cultivation (less than 10,000 square feet), • All transports must have a shipping manufacturing (Level 1, Type 6), distribution, manifest with specific information about and retail. the cannabis and cannabis products . A holder of a microbusiness license being transported. The shipping manifest may only engage in the commercial must identify the licensee shipping, the cannabis activity requested in the Licensee transporting, and the licensee license application and approved by receiving the shipment. the Bureau. If a microbusiness licensee Retailer License — Sell cannabis and wants to engage in additional commercial cannabis products to customers, often cannabis activity after the license is referred to as dispensaries. issued, the licensee shall submit an application to the Bureau identifying the • Retailers are not allowed to package or requested changes and providing all Label. cannabis or cannabis products on information required for an application the premises. All cannabis or cannabis for the commercial cannabis activity the products sold at a retailer must be licensee wants to conduct. packaged and labeled before arriving at the retail premises, except during the transition period. IL• BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS REGULATIONS OVERVIEW s T M • Licensees will be required to comply with • Samples received by a laboratory that the rules and regulations applicable to do not adhere to the requirements will the commercial cannabis activities the be rejected. microbusiness is conducting. ■ Tests Performed Testing Laboratory License — Test cannabis . Testing laboratories will be required to and cannabis products. perform testing on cannabis goods to ■ Provisional Testing Laboratory License measure the following: • Testing laboratories that meet all • Cannabinoids; other requirements, but are awaiting . Foreign material; ISO (the joint technical committee of the International Organization for • Heavy metals; Standardization and the International Electrotechnical Commission) 17025 • Microbial impurities; accreditation may obtain a provisional • Mycotoxins; License. • Moisture content and water activity; • Provisional licenses expire 12 months • Residual pesticides; after issuance. ~ • The Bureau may renew the provisional • Residual solvents and processing License for an additional 12 months if chemicals; and the laboratory's ISO 17025 accreditation . Terpenoids. application is still pending. . Edible cannabis products that ■ Sampling contain more than one serving per • Laboratory personnel will take samples unit will be tested for homogeneity from harvest batches and cannabis to ensure consistent concentrations product batches to be tested. Harvest of tetrahydrocannabinol (THC) or ~ batches may not exceed 50 pounds. cannabidiol (CBD). Samples collected from batches ■ Certificate of Analysis � weighing more than 50 pounds will be deemed invalid. • After testing is completed, the Laboratory will generate a certificate of • Samplers must follow requirements analysis that contains the results of the pertaining to minimum sample testing and whether the tested batch sizes, minimum sample increments, passed or failed. transportation and storage of samples, and documentation of all sampling activity. I • BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS REGULATIONS OVERVIEW Mj s T M • Batches that pass testing may be sold • Cannabis harvested on or after to customers via retailers. December 31, 2018, and cannabis products manufactured on or after • Harvest batches or cannabis product December 31, 2018, minor relative batches that fail testing may be health risks compared to the group additionally processed for remediation, above and contaminants that are with the exception of edibles. A batch may only be remediated twice. If the seldom or not tested for. batch fails after a second remediation attempt and second retesting, the TRANSITION PERIOD entire batch shall be destroyed. ■ To support a smooth transition of ■ Quality Assurance and Quality Control businesses into a newly regulated • Testing laboratories are required to market, beginning January 1, 2018 and develop and implement a quality before July 1, 2018, licensees may do assurance program that is sufficient the following: to ensure the reliability and validity of the analytical data produced by • Conduct business with other licensees the laboratory. irrespective of the M or A designation on their licenses. ■ Phase-in of Required Types of Testing . Transport cannabis goods that do • The required tests for cannabis will be not meet the labeling requirements phased in throughout 2018. (prescribed by MAUCRSA or the • Cannabis harvested on or after California Department of Public Health) January 1, 2018, and cannabis if a sticker with the appropriate warning products manufactured on or after statement is affixed. January 1, 2018, will be tested for • Sell cannabis goods held in inventory potency, contaminants with a high that are not in child-resistant packaging F public health risk, and contaminants if they are placed into child-resistant that the industry is largely already packaging by the retailer at the time testing for. of sale. • Cannabis harvested on or after • Sell cannabis products that do not July 1, 2018, and cannabis products meet the THC limits per package manufactured on or after July 1, 2018, established by the State Department will be tested for moderate relative of Public Health. health risks compared to the group above and contaminants that are currently largely not tested for. r • BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS s T M • Sell and transport cannabis goods that • Review and copy any materials, books, have not undergone laboratory testing or records in the licensee's possession. if a label stating that they have not . Failure to cooperate and participate been tested is affixed to each package containing the goods prior to transport in the Bureau's investigation may by a distributor or prior to sale if held by result in a licensing violation subject to discipline. a retailer. • Individually package and sell dried • Prior notice of investigation, inspection, flower held in inventory by a retailer at or audit is not required. the time of licensure. ■ Notice to Comply • Cannabis products held in inventory • The Bureau may issue a written by a retailer that do not meet the notice to comply to a licensee for requirements set by the State minor violations of MAUCRSA or its Department of Public Health for implementing regulations, observed ingredients or appearance may be sold during an inspection. by a retailer. . The notice to comply will describe ■ Beginning January 1, 2018, licensees the nature and facts of the violation, shall not transport or sell any edible including a reference to the statute cannabis product that exceeds or regulation violated, and may 10 milligrams per serving. Adult-use indicate the manner in which the products may not exceed 100 milligrams licensee must correct the violation per package; however, medicinal to achieve compliance. cannabis products may exceed . Within 15 calendar days, the licensee 100 milligrams per package. may sign and return the notice to comply, declaring under penalty of ENFORCEMENT perjury that the violation was corrected and describing how compliance was ■ Right of Access achieved. Failure to do so may result in • Licensees shall provide the Bureau's a disciplinary action. investigators, compliance monitors, ■ Minor Decoys agents, or employees full access to enter licensed premises; and inspect • Peace officers may use a person under cannabis or cannabis products in the 21 years of age to attempt to purchase Licensee's possession. cannabis goods to ensure that licensees and their employees are not selling cannabis goods to minors. BUREAU OF ACIS CONTROL REGULATIONMEDICINAL AND ADULT-USE CANNABIS JAL REGULATIONS OVERVIEW ■ Disciplinary Actions • An accusation may be terminated • The Bureau may take disciplinary by written stipulation at any time action against any license by way prior to the conclusion of the hearing of revocation, suspension, fine, on the accusation. restrictions upon any licensee, or 0 Citations and Notices to Comply any combination thereof. • The Bureau may issue citations • The assessed penalty shall take into containing orders of abatement and consideration: the nature and severity fines to a licensee or unlicensed person of the violation; evidence that the in writing. violation was willful; history of violations of the same nature; the extent to which • The Bureau may issue a notice to the person or entity has cooperated comply to a licensee for violations of with the Bureau; the extent to which the act or regulations observed during the person or entity has mitigated or an inspection. The licensee may within attempted to mitigate any damage or 15 calendar days return the notice injury caused by the violation; and the indicating the violation was corrected extent to which the conduct is a public and how compliance was achieved. nuisance or danger to public safety. • Any Bureau accusation recommending disciplinary action will be served on the licensee and a hearing will be conducted to determine if cause exists to take action against the licensee. CannabisTATE OF CALIFORNIA Bureau of - Bureau on social media Market1625 North Boulevard, 1=3 S , 95834 ; DEPARTMENT OF CONSUMER AFFAI (800acramento) 952-5210 In @ PDE 17-231 • p E .� • W W m cn LL Q co cl, :FD > cn • pQ2 0) U c -0 U -0 i =� z • U) co 0) U cn ca • Z Z m +� 2 U O U U_ • . Q Z , CO V U ' • • U Q N -O O CUJ U ` N U U O C 07 E ................................. • CZ O E a r 4-j • L • � 0 • ' • U CD i Can • N Q Z Q E m m o > w • ' Z c CL N N 7 0 \ cn m O ` m Oo CL 7 U E N U CO Q • • • Q Z N = CO N CO U Z O O (D ' ' • Q W Q U CUJ U :................................. Q ' • • .0 J J i U c c • J V U C) O � ^, C W LOL0 4- U co � U - U U co o v O 000 LU CO E C C� co U U) Q N CO J N i C�j) co > Q N N U O H Q U) r = Q wZc Q 0) co . cr Q Z CO U) N 0 m c LL 0 OCUq O m U O U U U D U " 0 co -0 -0 0 = o-0 _0 E U � O Z_ 0 E • m f� z _ 0) o • a U o > cn LU cm 0 ' a a Oco a cco o U U � 0) Q c Q C O =3c� m ++ Cl) aw 0 C a 5 m E 0+ 0 U :................................. co Cz O o co � � U _m � � � � cn 0 0o U cu ro ( a E ° c � c > z N 10 � o o E o 0 2! C) u o C� 0) E � ." � M c Q c (� c� U co o E • c L O U 'co Y ` I— O o o o C5 c E E • `� U U w o °' o E m E 6 aseUd weiboad uoi}nqulsiQ 5uijejn5aa . . e ® , - Ln . . 7 7 -0 . e COe c / . , ( k @ E g * \ s CO \ 2 0 - e CO CZ c G ® / \ / ) / : \ ƒ / ¥ \ - ( / \ / E ƒ Cl) o Z3 CZo ƒ CO ( / \ / \ \ / \ / / ® o 6 / / I \ k M / 0 0 0 ' 6 = 2 2 E 0 = 0 3 C » ° ° ° m 0 4 / o \ \ ƒ C \ \ / ( % e / _ ) g f § § / \ 7 / \ ± o@ o = 7 _0 / 0 ® E 0 \ 6 6 n 2 / o o > / 6 S 2 \ (D c s $ 3 ) m o I / / 6 § § / \ / \ § \ o & £ ± E e m = m m o ® 0 > $ F 0 0 ƒ CO ƒ \ = ƒ f \ / o 0 2 \ \ D D / D / E 0 ( \ � \ < / / / E \ \ 0 \ / \ 2 / \ CZ ::) C) < � U ƒ / \ o / 3 / $ ® \ 7 / m / \ $ £ 5 E 7 . C) / / e E \ 5 2 I n t Q o o � < n 7 \ t g e 3 Q o 0 0 \ e m m / E n ° \ § \ CO @ » 3 ) % E \ -0 ^ E \ \ . z � / / % / o / / = n 2 » ® / M 3 ± / % w < _� \ c E I E ° / / \ \ / ° \ - e b s - Ix 2 / \ / / Q \ \ / « } � f } S ° > o = e c » - o > Q ± - _ � E @ g n ± g $ m ° C @ _ > oS = = y c'3 2 # 0 2 c n Q E . e \ Q o E g 5 g o E 1 2 » * I $ ± / / \ f 3 / \ CO w \ 0 / » k E 0 - � j _�_ I / E / / # ® ® E / \ o 3 / _ _ @ 2 U c § ) / » \ / / \ \ \ 0 70 / c - = o 0 6 Q / n -Cl) n w I o I c E _ 40 = a o = 6 0 5 = 2 / \ ® c 0 $ 2 2 ® u (D » I § a § / / § » 0) ° ® 0 \ « \ - _� = 2 = Q o I I = - 5 Q / 5 < = m u @ - 7 ± e - _ $ 2 / ° 2 -0 o o / i f \ / = 5 I 0 / 2 / 2 n 2 & g E n \ m CO �} / 0) \ \ \ Cl) Q M \ / � \ ' 2 \ \ � \ ± < E I o 2 Q 2 / 70 / 2 / C / £ § ± \ Correspondence Received - Agenda Item 11 b Law Offices Of RAPPORT AND MARSTON An Association of Sole Practitioners 405 W. Perkins Street P.O. Box 488 Ukiah, California 95482 e-mail: drapport@pacbell.net David J. Rapport (707) 462-6846 Lester J. Marston FAX 462-4235 Scott Johnson Darcy Vaughn Mary Jane Sheppard MEMORANDUM TO: Kevin Doble, Mayor, and the City Council for the City of Ukiah FROM: Darcy Vaughn, Assistant City Attorney DATE: December 20, 2017 SUBJECT: Maps Depicting Effects of Versions 1 and 2 of Cannabis Related Business Ordinance. Since the posting of the Staff Report for Item I Ib on the agenda for the City Council meeting today, Community Development Department staff has generated two maps that are intended to help the Council visualize the effect of the respective distance restrictions implemented in Versions 1 and 2 of the Cannabis Related Business Ordinance. Specifically, the attached maps depict permissible locations for Cannabis Related Businesses within the City pursuant to the distance restrictions imposed in the two versions of the Ordinance. On December 14, 2017, the Cannabis Ad Hoc Committee met to discuss the potential policy impacts of Version 1 of the Ordinance implemented by the Council on December 6th. The Ad Hoc's primary concern was that the Planning Commission's recommendations (ie no Cannabis Related Businesses allowed within 250 feet of a residentially zoned parcel, plus the default State distance restrictions of 600 feet from schools, day care centers, and youth centers)implemented by the Council would result in a de facto prohibition of Cannabis Related Businesses operating within the City. The first attached map (Attachment 1) entitled Potential Locations for Cannabis Related Businesses: Ord. v. 1, which depicts possible locations for Cannabis Related Businesses based on the restrictions imposed in Version 1 of the Ordinance, showed that these restrictions will severely limit the possible locations of such Businesses. As the Ad Hoc does not believe that it was the intent of the Planning Commission or the Council to implement a de facto ban on operation and regulation of Cannabis Related Businesses in the City, the Ad Hoc recommends imposing only those distance restrictions that are consistent with those already in effect for Medical Marijuana Dispensaries through the current Medical Marijuana Dispensaries Ordinance. The Ad Hoc does not believe there is any compelling reason for taking a Memorandum to City Council Page 2 Subject: Maps Depicting Effects of Versions 1 and 2 of Cannabis Related Business Ordinance Date: December 20, 2017 patchwork approach to imposing distance restrictions and believes that an approach that is consistent with the current distance restrictions already in effect for Dispensaries will be appropriate and effective.As such,in Version 2 of the Ordinance, Cannabis Related Businesses are prohibited in the following locations, unless the Zoning Administrator or Planning Commission determines that a waiver should be granted: 1. Within six hundred feet of a school, measured in radial distance; 2. Within two hundred fifty feet(250') of a youth-oriented facility(public park, church, museum, library, or licensed daycare facility), measured by street frontage and not radial distance; 3. Abutting a parcel occupied by a youth-oriented facility or a school; 4. Within any residential zoned parcel or primary land use, or any property with an underlying residential or mobile homes general plan land use designation; or 5. On a parcel having a residential unit, or on a parcel directly abutting a residentially zoned property,unless there are intervening nonresidential uses between the Cannabis Related Business and the residential unit or the residentially zoned property that the decision-making entity charged with hearing and making the decision on the Use Permit application or the appeal of that decision determines sufficient to provide an appropriate separation. The second attached map (Attachment 2) entitled Potential Locations for Cannabis Related Businesses: Ord. v. 2, which depicts possible locations for Cannabis Related Businesses based on the restrictions imposed in Version 2 of the Ordinance, would not result in a de facto ban, would be consistent with current City regulations for Dispensaries, and would allow Cannabis Related Businesses to operate in areas of the City in which such uses are appropriate and where these uses are more easily monitored by law enforcement. Please refer to the Staff Report for Item l lb on the December 20, 2017 City Council meeting agenda for additional details. Attachmen�l City of Ukiah Potential Locations for Cannabis Related Businesses: Ord. v. 1 Al _.. J gY ------------- I ----------- w I t � ------ A - 1 ------------ tt gd t a Legend \ Potential Locations Youth Centers 600ft Streets j Ukiah City Limit DISCLAIMER:This map is not a survey product,and is not an Adopted Map.This map is for iIllustrative purposes only. Do not make a business decision based on this map without first consulting the appropriate agency.Reasonable effort has been made to ensure the accuracy of the map and data provided,however errors and omissions may still exist. -. Map produced:12/19/2017. -hurenr2 City of Ukiah Potential Locations for Cannabis Related Businesses: Ord. v. 2 • � i Tr -------------- - As ion' I ---- 1 E . w T t-, 1- : zt I � LI , Legend Potential Locations \\, Youth Centers 250ft I School 600ft Streets / Ukiah City Limit DISCLAIMER:This map is not a survey product,and is not an Adopted Map.This map Is for i I I I ustrative purposes only. Do not make a business decision based on this map without first consuIfing the appropriate agency.Reasonable effort has been made to ensure the accuracy of the map and data provided,however errors and omissions may still exist. _. Map produced:12/19/2017. Correspondence Received - 11 b Robert Werra MD #2 Lookout Dr Ukiah Calif 95482 To: Ukiah City Council Members RE: Cannabis Regulations Dear Council Members, I cannot attend the meeting, but I will offer you my views and reasons. I would endorse the conservative approach of your sister cities of Windsor and recently Ronhert Park. Their City Council Members voted to ban all cannabis in the city limits beyond that allowed by minimum State mandates. Failing that, I would urge you to enact the more liberal, but still cautious, recommendations of your diligent planning committee. You have already approved a Medical Cannabis dispensary. It can fully meet the legitimate medical need for CBD cannabis, necessary for our community. Regarding recreational cannabis, I would urge you to proceed slowly and cautiously. I realize the City visualizes great financial benefit from cannabis sales. Also, some believe cannabis will rejuvenate downtown, without harmful consequences. The fact is we simply don't know. There is no track record in California towns like ours. This is all new— warehouse growing it, testing it, "tasting" it, and selling it, even with a major use permit. We know that THC cannabis is very detrimental to the brains of children, adolescents, and young adults, as outlined in the previous article I submitted to you. We do know that THC cannabis impairs driving leading to serious and fatal auto accidents. A study in California has shown already that cannabis related auto accidents equaled alcohol related accidents. Moreover, in Colorado, auto accidents have increased significantly since cannabis was legalized. Unfortunately, we have no legally binding THC test such as a blood alcohol level available to curb this risk on our city streets. Nor do we know the added burden to the city and the Police Dept.for enforcement. We know by history that the promises from the state for necessary added funds for enforcement are illusory. Local citizens will bear the financial burden. Specifically, I would urge you to keep cannabis out of the downtown and semi-residential CN areas, like South Dora Street,with or without a major use permit.There are plenty of areas elsewhere in our City. Furthermore, I would urge you to enact the residential cannabis growing rules as outlined in the Windsor model in the attached article. There are a number of communities eager to try out widespread cannabis use. There is no urgency. Let us learn from their experience—good and bad. Then we can act wisely and prudently for the benefit of our community. Finally, whether you agree with me or not, I applaud your hard work. From my limited exposure to you and the planning committee it is clear that you all work very diligently to serve our community. Thank You, Robert Werra, M.D. THE PRESS DEMOCRAT• SUNDAY,SEPTEMBER 24,2017 Council wants to preserve CANNABIS incisor warehouse space, also bans outdoor pot growing CONTUMM FROM A3 outlawBy CLARK MASON are more than a dozen up commercial real es- THE PRESS DW40CRAT other conditions such as tate prices and rents.On complying with electri- Wednesday,only a couple The largest city In northern cal, plumbing and fire of people addressed the Sonoma County is saying"no" codes,filtered ventilation council on the topic with- cannabis to marijuana — no dispensa- to prevent marijuana out voicing any dissent ries, no cannabis businesses odors, and-security mea- "I'm glad we didn't business and no outdoor cultivation. sures. chase the gold ring of The Windsor Town Council Most of the discus- marijuana tax that seems last week unanimously intro- sion centered to be the lure duced an ordinance prohibiting on enforcement, for the county any type of marbuana buss- with the coun- and other juris- nesses within cil agreeing that diction," said city limits, in any unautho- Bill Adams, vice part to pre- razed cultivation president of the serve ware- could be subject " Windsor Unified house space ► to a fine of up to school board. from being $1,000 per plant He said allow- gobbled up by � -r for each day the Bruce Ing commercial� the newly le- - violation re- 0p1de grows and man- mains unabated. galized Indus- ufacture of mar - try. Debora Enforcement will be ijuana products creates But town Fudge a driven by complaints; revenue, but "at a price aN'v -t officials also police officers and town that I think our commu- want to avoid any associated employees will not be pity isn't entirely clear problems, such as burglaries actively searching for un- what that's going to be." S 1 and robberies of cash-heavy authorized cultivation. The Town Council did marijuana businesses. Councilman Bruce make an exception to 81- "Windsor remains primarily Okrepkie said Windsor low deliveries to Windsor a family-oriented town," said has limited commercial residents from out-of- Mayor Debora Midge,who said space and he didn't want town pot dispensaries. there has been little can from the town to experience a the citizenry of Windsor to situation like the one in You can reach Staff Writ- adopt a more lenient attitude Santa Rosa, where the er Clark Mason at 707- toward cannabis• emerging cannabis in- 521-5214 or clark.mason® Windsor Police Sgt. Andy dustry is filling empty pressdemocrat.com. Cash said that in previous meet- warehouses and driving On Twi ter(ajclarkmas. Ings leading up to Wednesdays action, it was clear the coun- cil wanted Windsor to have a is small town vibe.They wanted to keep a bedroom community, a wholesome community." With the passage last Novem- ber of Prop. 64 legalizing rec- reatipnaL-a�.-4WAW ki 0'. adults can possess up to an ounce of marijuana and culti- vate up to sig plants per resi- dence. But cities and counties can Put strict restriction on in- door cultivation and prohibit outside grows like Windsor did Wednesday. Under those rules, the six plants must be inside, and an over-the-counter permit is re- '' quired Brom the community de- velopment department. There TURNTO CAMMUS*PAGE A4 Agenda Item No.: 11c MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-233-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Public Hearing to Consider Adoption of a Resolution Adopting Fees for Newly Established Planning Permits and Services and an Increased Minimum Fee for Building Permits DEPARTMENT: Community De\elopment PREPARED BY: Craig Schlatter ATTACHMENTS: Attachment 1- Community Development Dept. New and Amended Fees Attachment 2- Community Development Dept. Fee Resolution and Schedule Attachment 3- Community Development Dept. Fees Analysis Summary: Council to consider adoption of a resolution amending the fee schedule of the Planning and Building Divisions of the Community Development Department. Background: On June 1, 2016, the City Council adopted Resolution 2016-30 updating the Planning and Building fee schedule. The Council requested a review and update by Staff one year after the adoption of the 2016 fee schedule. During the period since June 1, 2016, the City Council adopted two ordinances establishing tasks that require additional Planning Division staff time to complete - the Cannabis Related Business Use Permit Renewal and the Recorded Subdivision Map Modification. The Department is also proposing a restructuring proposal to significantly improve the customer service experience, leading to a more seamless development experience for new and existing customers. RECOMMENDED ACTION: Staff recommends adoption of a Resolution establishing new Community Development Department fees associated with cannabis related business use permit renewals and recorded subdivision map modifications and increasing the minimum fee fora building permit. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kevin Thompson, Planning Manager; Matthew Keizer, Building Official Approved: S e Sang! omo, City Manager Discussion: The Building Division's minimum building permit fee has not been adjusted since 2003. In performing a fee study, Staff found Ukiah's minimum building permit fee to be significantly lower than neighboring jurisdictions. To improve the customer experience for owners and builders, Staff recommends an increase in the City's minimum building permit fee from $26.09 to $45.50. Revenues from the adjustment will go directly to offsetting the cost of new labor capacity to improve building services and processing time. Staff recommends new fees be established for a cannabis related business use permit renewal and modification to a recorded subdivision map. The adopted Medical Marijuana Dispensaries Ordinance requires an annual Dispensary Permit renewal process. This process requires a publicly noticed hearing conducted by the Zoning Administrator. The proposed fee for this service is a $1,000 deposit, with any fees owed to be reimbursed through cost recovery. All unused funds would be returned to the applicant. Staff recommends a $600 fee be established for modification to a recorded subdivision map. On April 19, 2017, the City Council adopted an Ordinance that set forth a procedure for the modification of a recorded subdivision map. Per State law, this procedure requires a noticed public hearing. Staff estimates the amount of work and noticing requirements to be similar to a Minor Use Permit, of which the current fee is $600. Summarizing, below is a list of new and amended fees proposed by Staff: 1. Minimum Building Permit fee increase (amended fee) _ $45.50 2. Modification to a recorded Subdivision Map (new fee) _ $600 3. Cannabis Related Business Use Permit Renewal (new fee) _ $1,000 deposit; Cost Recovery Attachment 1 provides a table of the proposed two new fees for planning permits and services and the amended minimum building permit fee. Attachment 2 is the resolution for adoption of the new fee schedule, including all current and new fees as Exhibit A. Attachment 3 is an analysis of the current and proposed fees. The Planning and Building Fee Schedule is subject to a public hearing prior to adoption. At the conclusion of the public hearing, and subject to any modifications, the Council could then adopt the Planning and Building Fee Schedule through approval of the attached resolution. The fees and charges would go into effect on Monday, January 22, 2018, to comply with state law concerning fees related to development projects. Revenues generated from the fee adjustments would be utilized to improve services as covered in the corresponding item on the agenda related to the Department's restructuring proposal. 2 2 ATTACHMENT I City of Ukiah COMMUNITY DEVELOPMENT DEPARTMENT Planning/Building Permits and Services New and Amended Fees NEW PERMIT APPLICATION CURRENT FEE RECOMMENDED FEE DISCUSSION OR SERVICE Modification to recorded $600 public hearing Subdivision Currently No Fee $600 notice required, work Map Established required similar to Minor Use Permit Requires a public $1,000 hearing, and Cannabis Related o potentially Business Currently No Fee Deposit and 100% Cost considerable Staff Use Permit Renewal Established Recovery time to arrange and prepare agendas and notices. Minimum Building $26.09 $45.50 Minimum Building Permit Fee Permit Fee for Mechanical, Plumbing and Building Fee 3 ATTACHMENT 2 RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING FEES FOR NEWLY ESTABLISHED PLANNING PERMITS AND SERVICES AND AN INCREASED MINIMUM FEE FOR BUILDING PERMITS. WHEREAS, 1. Planning and Building Permit and service fees in the City of Ukiah were last revised in 2016; and 2. Since the 2016 fee schedule adoption, the City of Ukiah has adopted two Ordinances (Numbers 1095 and 1177) that establish tasks that require staff time to complete; and 3. Ordinance 1095 establishes a process for the renewal of Medical Marijuana Dispensaries (Cannabis-Related Business) Permits and the requirement that the City Council adopt a fee to provide associated services; and 4. Ordinance 1177 establishes a process for applicants to modify recorded subdivision maps and the requirement that the City Council adopt a fee to provide associated services; and 5. Based on the amount of time it typically takes staff to process certain building and planning permits and services, it is reasonable and appropriate to establish new fees for these permits. These fees include: 100% cost recovery with a $1,000 deposit for Medical Marijuana Dispensary (Cannabis-Related Business) Permit Renewals, $600 for modifications to recorded subdivision maps, and a minimum building permit fee of$45.50; and 6. The City Council continued a duly noticed public hearings on December 6, 2017, to December 20, 2017, to discuss and receive public comment on the proposed fees; and 7. Based on the information provided at the hearing on December 6 and continued to December 20, 2017, the City Council finds that the fees do not exceed the cost to provide the services for which the fee is charged; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the updated fee schedule for planning and building permits and services as listed on the attached Exhibit A. PASSED AND ADOPTED this 2011 day of December 2017, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Kevin Doble, Mayor ATTEST: Kristine Lawler, City Clerk 4 EXHIBIT A Community Development Department Planning/Building Permits and Services Fee Resolution Current and New Fees Planning and Building Services Fees: The following Table shows the fees for Planning and Building Permits and Services, including fees added or modified under Ukiah City Council Resolution No. 2017- . The fee modifications include a fee for Subdivision Modification, Cannabis Related Businesses Permit renewal and minimum building permit fees. PERMIT APPLICATION OR SERVICE FEE 100% Cost Recovery$1,000.00 to $3,000.00 Deposit depending upon the size and complexity of the Site Development Permit project. Affordable Housing Project: 80% Major Cost Recovery Special Housing Needs Project 60% Cost Recovery Site Development Permit $200.00 and $600.00 Minor Cost depends on the size and complexity of the project. 100% Cost Recovery$1,000.00 to Use Permit $3,000.00 Deposit depending upon Major the size and complexity of the project. and Affordable Housing Project: 80% Cost Recovery Use Permit Renewal Special Housing Needs Project 60% Cost Recovery Use Permit $200.00 to $600.00 Minor Use Permit $200.00 to $600.00 (Minor) Site Development Permit $500 Deposit and 100% cost Amendment recovery (Major) Cannabis Related 100% Cost Recovery$1,000.00 Business Use Permit deposit Renewal 5 2 PERMIT APPLICATION OR SERVICE FEE 100% Cost Recovery$1,000.00 to $3,000.00 Deposit depending upon the size and complexity of the Variance project. Major Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery Variance Minor $200.00 to $600.00 100% Cost Recovery$1,000.00 to $3,000.00 Deposit depending upon Subdivision the size and complexity of the Major project. Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery $900.00 Subdivision Affordable Housing Project: $720.00 Minor Special Housing Needs Project: $540.00 Subdivision $500.00 Exception Affordable Housing Project: $400.00 (Minor Subdivisions) Special Housing Needs Project $200.00 Modification to Subdivision Map $600 Boundary Line Adjustment $350.00 Lot Merger $350.00 6 3 PERMIT APPLICATION OR SERVICE FEE Subdivision/Parcel Map Time Extension $200.00 $100 Deposit and full cost recovery Appeal (Applicant) $100 Flat Fee (Public) General Plan Amendment $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery $1,000.00 to $3,000.00 Deposit and Annexation 100% Cost Recovery. 100% of cost for required maps, legal descriptions, etc.) Pre-zoning $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery Rezoning $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery Rezoning $1,000.00 to $3,000.00 Deposit and Planned Development 100% Cost Recovery CEQA Document Filing $50 (fee subject to change based on County requirement) Pre-Application Level 1: $0 Conference/Review Level 2: $200.00 (Planning Staff) Level 1: Review is research and meeting totaling less than 1 hour of all city staff Level 2: Review is research and meeting exceeding 1 hour total 7 4 PERMIT APPLICATION OR SERVICE FEE Pre-Application Review (Project Review $250.00 Committee) Pre-Application Review (Planning Commission) $300.00 Environmental Impact Report (EIR), Special CEQA Document or Full Consultant Cost plus 15% Complex Initial administration fee Environmental Study Archaeological Search — Full Cost—Paid Directly to SSU for Environmental Review Northwest Information Center Public Hearing Continuations requested $200.00 by applicants that require re-noticing Penalty/Violation (proceeding without Double the cost of the permit permit) Level 1: $0 Level 2: $200.00 Zoning/Planning Research Level 1 Zoning/Planning Research means research taking up to 1 hour Level 2 Zoning/Planning Research means research taking more than 1 hour Specific Plan/Master Plan $2,000 to $3,000 Deposit and 100% Review Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project: 60% Cost Recovery Address Change $100 8 5 PERMIT APPLICATION OR SERVICE FEE County Airport Land Use $300.00 Commission Referral for Plus any additional fee required by Land Use Plan and paid directly by applicant to Consistency Determination Mendocino County. Site Inspection Request by Property Owner/Applicant $0 Minor: $50 Sign Permit Major: $150 Minor Siqn Permit involves up to one hour of analysis and administrative work. Major Siqn Permit takes more than 1 hour. Temporary siqns- banners, etc; portable signs: $25 Building Permit Review Fee $50 (Planners) General Plan/Advance 15% of the total cost of a Building Planning Maintenance Fee Permit (Building Permit, Mechanical Permit, Electrical Permit, Plumbing Permit and Plan Check) Document and Map Fees General Plan $30.00 Zoning Ordinance $30.00 Subdivision Ordinance $30.00 Master Bike/Ped Plan $30.00 Airport Master Plan $30.00 Landscaping Guidelines $15.00 Design Guidelines $15.00 Creek Plans $15.00 General Plan Map $30.00 Zoning Map $30.00 Other Plans $5.00-$30.00 Misc Maps, Graphics and Reports $5.00-$30.00 9 6 PERMIT APPLICATION OR SERVICE FEE Photo Copy $0.10 per page First 5 copies per day are free Certificate of Compliance $150 (recognize existing parcels) Determinations of Appropriate Use $200 Special Planning Commission Meeting $300 Acct#: 100.0800.611.003 Business License Review $0 10 7 Building Division Fees: SERVICE FEE Mandatory Training and 4% on all Building Permits Certification Surcharge Technology and Records 3% on all Building Permits Management Surcharge Minimum Building Permit Temporary Certificate of Based on the project size and Occupancy timeframe >$100,000 = $500.00/60 days <$100,000 = $1,000.00/60 days Request for Alternate Materials and Methods $85/Hour Review Appeal to Building $170 Regulations Appeal Board Postage—Structural Plan Actual Cost Check Minimum Building Permit Fee $45.50 11 8 U) _ U ` N U O :3 � � O _ N m m N p •U tq _U c N 0 m tt- U) U) (1) 'U 0) O 3 Q Q Y � O O m Q' O C •� c c •- CD O c m N (n Q c coin O Q 3 C E N O m m _ M N : tea) �N 0 M U) > Q O N N 0 p Nd m ZQ) 0 W = 3 C m 3 > fl~ OQ ' CC NU) U - N _ E o 0 Om ca) n aa) a), o ° m a (1) o x ° C ai ° '� 4 a ami ° o Q aQi 2 m 0 m a� 3 L a i ° a) Q--_° ° a) m o ° C m a) In 3 a ° a) ._ m U Q U •o o a o vm) m O c:; � m •3 m o M c e3 a) m m m Lo Q C a) cv = c •� a) c in E 0) ai m = m N (0 c c U 3 3 .c a) NB N m c U l4 d tC O m 'O a) N"C E c Y a) N a) U N N Q U a 'Q m Q C Q W -0 m m m _C m o N � _ O m J L '� U O O ° L m O O c m m 3 a) Q O N M � U Q C mM N C Q O O L Q) ° - m 'a C 3 E a) U U U m LL1 a) 3 �' Q L 0 3 0 Q ° m ° N � 0 ° _ vmi aoi a E c' m E 'E ° C) ° c 0U a) O i _ •(n m a) •� N p C a) �3 U L m m m +O- O L U) N � 3 O U L i N _ U i tq U U m O Q U m N -0 Lo 3 U) 3 ,C L a) — O H? 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N in- Cal t/? 4j)- t/? w o 0 o V V 0 o LL o 0 o LL o 0 0 C • O �--I c-I c-I c-I c-I c-I c-I c-I c-I N 00 to l0 � r- N N = I1'1 M M O1 7 00 Ol <o 0 n Ln N 7 i1 m 1p o6 6 m O1 + m O -q + M � W + Ln to � a_+ -0 " N O1 N O N mV V V n Q t/} V} L} m V} i/} V} m i/? i/} LT M l0 'I: rI a) l0 rl O l0 rl -6 U O M to �t O1 M l0 -zi N M to 4 m U — LL LL i1 i--I M LL c-I c-I M (O Z3 tn- t/} tn- � in- tn- n in- t/} t/T O N O N N N d H Ln Ln U) 0 0 0 0 0 0 LL W W 00 LL N N N LL N + N • ra m t/} t/} -Ln ra m in- to V} m 4_qt/} i/T ra Y m m m f� W O O M Ln � Lr) W N L111111I N OU LL 1 L U W N LL N _ _ -O N U c0 N .� ) O N Y N Y �--i � Q Y Ln > � N T > Q > LL W W LL W d > LL 2 U � t4� .� t4� n�n cn U N N ^^� V 4-jO o O Q O 'C 7� Q Lr) O � bap • � � C) D u 4.� U tor-)= V Oto a� ,� 4 u cn 0 US-'-i U �- J O 4-1 O ¢' -75u �-' � O u O u 75 4 u u Cn, • H N U Agenda Item No.: 12a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-242-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Presentation on the Potential Refunding of the 2006 Wastewater Revenue Bonds and Consideration of a Corresponding Ad Hoc Committee DEPARTMENT: Finance PREPARED BY: Daniel Buffalo ATTACHMENTS: Attachment 1- Ukiah 2018 WW Refunding- Presentation to Council and District 171212 Final Attachment 2- Ukiah Letter Re Litigation Impact Weist 12-11-17 Attachment 3- Moody's Credit Opi non 1-17-17 Attachment 4- Moody's Credit Rating Scale Summary: The City has an opportunity to capitalize on interest cost savings related to its 2006 wastewater revenue bonds by refunding (refinancing) them at a lower interest rate than is currently being paid. The presentation will convey relevant information on the reasons why a refunding is financially prudent, what the key milestones and dates are, and the impact of the current lawsuit against the City by the Ukiah Valley Sanitation District would likely be on a potential refunding. Background: The City, with financial commitment and support from the Ukiah Valley Sanitation District (UVSD), issued over $75 million in wastewater revenue bonds in 2006 for the rehabilitation and capacity expansion of the City's wastewater treatment facility. The facility is part of a unified sewer system serving City RECOMMENDED ACTION: Receive presentation and information on refunding the City's 2006 wastewater revenue bonds and appoint an ad hoc committee to work with City staff and the Ukiah Valley Sanitation District on details of the issue. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: David Rapport, City Attorney;Tim Eriksen, Public Works Director/City Engineer;Sean White, Water Resources Director Approved: S e Sang! omo, City Manager and UVSD ratepayers. The contract rate (interest rate) of those bonds is 4.25%. The term of the bonds is for 30 years with total interest expense estimated to be $66.8 million. Discussion:Analysis of the City's outstanding bonds, with the assistance of its Registered Municipal Financial Adviser, NHA Advisors, indicates potential interest cost savings of$16.6 million if the City could refund its 2006 wastewater revenue bonds at the current market rate, which is approximately 3%. However, there is a high likelihood these savings would be eroded significantly if the City does not move immediately with its partner, UVSD, to get to market and complete a new bond deal. The current bond indenture (contract) between the City and bondholders for the 2006 issue allows for a refunding only in proximity to its regularly scheduled debt service payments, which occur twice per year in March and September. The City is within the time period to refund prior to its March payment. That window closes, however, by January 30, as the bond indenture covenants the City to notify bondholders of its intention to refund 30 days prior to the debt service payment of March 1. The matter is made extraordinary at this time because of a high probability that interest rates will rise before the City's next opportunity to refund in the summer. If the opportunity now is missed, it is likely the City and UVSD will forgo approximately $3.3 million of that estimated $16.6 million in interest cost savings over the remaining 18 years of the bond. The biggest impediment to completing a refunding is the lawsuit against the City by UVSD. Legal opinion from Bond Counsel and the opinion of the City's Financial Advisor is that a new bond deal is greatly impacted, if not impossible to achieve, with the lawsuit in place. Timing is of the essence. Because of this, staff recommend the Council appointment an ad hoc committee of two council members to work with UVSD and City staff to examine all details of a proposed deal so that it can make an informed recommendation to full Council/UVSD without delay. Attachment 1 is the copy of the presentation as was delivered to the UVSD Board on Wednesday, December 13, 2017. Attachment 2 is an opinion letter from the City's Bond Counsel on the potential effects of the lawsuit on the City's ability to complete a refunding deal. 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N P*-,. ca Ql O N — o v OLO > - C6 O r O v =3 :3 (1) D =3 U Q C6 Ca Ca C6 LL Q Z Attachment 2 WEIST LAW Providing Strength,Ingenuity and Sophistication December 11, 2017 Mr. Daniel Buffalo Finance Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Re: Impact of Litigation on Potential Refunding of 2006 Revenue Bonds Dear Mr.Buffalo, In connection with the proposed refunding(the"Refunding")by the City of Ukiah(the"City")of the outstanding principal amount of 2006 Water and Wastewater Revenue Bonds, Series A(the"2006 Bonds") issued by the Association of Bay Area Governments(the"Authority")on March 2,2006,you have asked our firm to provide a preliminary assessment of the impacts that the litigation by the Ukiah Valley Sanitation District (the "District") against the City (the "Litigation") may have on a potential Refunding of the 2006 Bonds. The most obvious impact of the Litigation is the weakened credit of the transaction. Rating agencies will view the Litigation as a"credit negative"to the final rating on any bonds issued for the Refunding (the "Refunding Bonds"). Even a I notch downgrade of the final rating will result in increased costs to the ratepayers,directly corresponding to the rating differential between what the rating would have been without the pending Litigation vs what it will be with the pending Litigation. A related impact is the onerous disclosure that will be required for the official statement. As disclosure counsel, we are responsible for preparing the official statement for the Refunding Bonds. One of our primary responsibilities will be to disclose all material facts surrounding the Refunding transaction such that the statements in the official statement are not misleading. The pending Litigation, if not favorably resolved, will be a material fact that will need to be adequately addressed in the official statement. Separate and apart from the rating downgrade discussed in the paragraph above,(i)potential investors of the Refunding Bonds will take into consideration the pending Litigation disclosure as a significant factor in their investment decision, and (ii)potential bond insurers will take into consideration the pending Litigation disclosure as a significant factor in their decision as to whether or not they will agree to provide bond insurance or a reserve surety for the Refunding Bonds. Respectfully submitted, THE WEIST LAW FIRM B*onis� 13 THE WEisT LAw FIRM• 20 South Santa Cruz Avenue,Suite 300•Los Gatos,California 95030 PHONE(831)438-7900•FAX(831)438-7901 •www.WFisTlAw.com Attachment 3 U.S.PUBLIC FINANCE MOODYS INVESTORS CREDIT OPINION Ukiah (City of), CA Sewer Enterprise 17 January 2017 Rating Update — Moody's affirms Ukiah, CA's Baal rating on Update its outstanding wastewater revenue bonds. Summary Rating Rationale Rate this Research Moody's Investors Service has affirmed the Baal rating on the City of Ukiah CA's Sewer Enterprise revenue bonds,affecting$64.9 million in debt outstanding.The bonds are secured by net revenues of the sewer system and a cash-funded debt service reserve fund sized at maximum annual debt service(MADS). Contacts The Baal rating reflects the potential risks regarding the uncertainty of the outcome of Steven Goodman- 415-274-1723 litigation and payment disputes between the city and its largest payer and the impact to Leibof the city's financial position and planning ability.The rating also reflects the adequate debt Associate Analyst service coverage by net system revenues,which has recovered after repeated reliance on rate steven.goodman-leibof@moodys.com stabilization fund transfers to meet the rate covenant, and our expectation that in the near- Helen Cregger 415-274-1720 term the city will meet its rate covenant without the need for further transfers.The rating VP-Sr Credit Officer heten.cregger@moodys.com favorably incorporates the strong available reserve levels and the stability of the customer base. Credit Strengths Strong available cash levels Good current asset condition Stable customer base Credit Challenges Ongoing litigation with Sanitation District Traditionally narrow debt service coverage Rural service area with very little planned development Rating Outlook Outlooks are typically not assigned to credits with this amount of debt outstanding. Factors that Could Lead to an Upgrade Favorable resolution of the litigation Further improvement in debt service coverage Return of ability to effectively budget and raise rates 14 MOODY'S INVESTORS SERVICE U.S.PUBLIC FINANCE Factors that Could Lead to a Downgrade Unfavorable resolution of the litigation v Deterioration of the system's coverage and cash position Continuation of difficulty with rate raising and budgeting Key Indicators Exhibit 1 Ukiah(City of)CA Sewer Enterprise System Characteristics Asset Condition(Net Fixed Assets/Annual 43 years Depreciation) System Size-O&M(in$OOOs) 3,328 Service Area Wealth:MFI%of US median 81.2% Legal Provisions Rate Covenant(x) 1.20 Debt Service Reserve Requirement DSRF funded at MADS Financial Strength 2011 2012 2013 2014 2015 Operating Revenue($000) 8,279 9,184 9,006 8,833 9,264 O&M($000) 3,018 3,046 3,550 3,190 3,328 Long-Term Debt($000) 73,866 71,837 69,736 67,564 65,310 Annual Debt Service Coverage(x) 1.04 1.30 1.05 1.10 1.16 Cash on Hand 1777 days 2029 days 1558 days 1761 days 1715 days Debt to Operating Revenues(x) 8.9x 7.8x 7.7x 7.6x 7.Ox Source:City of Ukiah,CA and Moody's Investors Service Recent Developments Detailed Rating Considerations Service Area and System Characteristics: Small Rural System Run by Two Entities The customer base encompasses two distinct, legally separate but functionally and financially integrated entities that together make up the system.The larger of the two is the City of Ukiah located in the northern coastal region in Mendocino County,approximately 100 miles north of San Francisco.The local economy is primarily driven by agriculture,which contributes to the city's below average wealth levels with median family income at 81.2%of the US.The smaller entity is the Ukiah Valley Sanitation District(the district) which serves the unincorporated area adjacent to the City of Ukiah.Given the rural nature of the system,future growth in the number of accounts is expected be modest.The district owns a collection and transmission system within its service area but the city provides treatment and disposal into the Russian River.The city's portion of the system is operated by the water and sewer department with budget approval and rate setting done by the city council.The district is governed by a 5 member independent board and has its own rate setting power independent of the city. In 2015,the district accounted for approximately 46%of service charges. The city and the district have a Participation Agreement to assure that the customers within the district bear their proportional share of operating and capital costs.According to the Agreement,the unified system-wide budget is set annually with the participation of the city and the district,and all operating costs are allocated proportionally and rates are set accordingly. Pursuant to the Agreement,the city and the district agreed that the city will operate the wastewater system as a unified system,and the city is responsible for billing This publication does not announce a credit rating action.For any credit ratings referenced in this publication,please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 15 2 17 January 2017 Ukiah(City of),CA Sewer Enterprise:Rating Update-Moody's affirms Ukiah,CA's Baa2 rating on its outstanding wastewater revenue bonds. MOODY'S INVESTORS SERVICE U.S.PUBLIC FINANCE and collection for all city and district customers. Payments made under the Participation Agreement are pledged to the bonds,and the district cannot terminate the participation agreement so long as any bonds remain outstanding. Uncertainty Regarding Outcome of Litigation Between the City and District In September 2013,the city received a claim from the district seeking$16 million,alleging that the city overcharged the district for services provided and that the city had materially breached the various Agreements dating back to 1955,as well as the Participation Agreement and the Financing Agreement.The city rejected the claim as it was not filed within one year of the breach. In October 2013, the district filed a lawsuit seeking more than $28 million in restitution.This is a sizeable amount when compared to the$9.4 million in gross revenues of the city sewer fund in fiscal 2015.The city and district attempted to utilize mediation to resolve the issue, however this was unsuccessful.The city and the district are scheduled to appear before a judge on January 26,2017 for a case management conference to set a date for trial. Due to the ongoing litigation,the city and district have been unable to come together to develop a 2017 budget, leaving the system to operate under the same appropriations as in fiscal year 2016. Management has stated that the City Council intends to adopt a 2017 budget for the sewer enterprise without cooperation from the district at its meeting on January 18,2017.The City has also been unable to complete a rate study and is currently operating under the sewer rates that took effect July 1,2014. District fixed charges have remained the same since fiscal year 2011,while consumption charges were last increased 20%for fiscal year 2015.We have taken these factors into account at the current rating level.The outcome and its potential impact to the utility's financial position is still unknown,which we view as a credit risk. Moody's considers this litigation a major credit factor that has been taken into account for the purposes of this analysis.We will continue to monitor the situation and its credit impact. Debt Service Coverage and Liquidity:Adequate Debt Service Coverage; Strong Liquidity Position The system has traditionally maintained relatively narrow debt service coverage.After relying on transfers from the rate stabilization fund in 2012 and 2013,the system did not require transfers and 2014 or 2015. Management does not expect to have to make stabilization fund transfers to cover its rate covenant in the near-term. Despite rate increases of 15.3% in fiscal 2013,6.5% in fiscal 2014 and 3.4% in 2015,gross operating revenues have remained at similar levels over the last three years,owing largely to a dispute with the district's reimbursement of operating costs with the district refusing to pay depreciation costs.The stalled rate study required sewer rates for 2016 and will require 2017 rates to remain at the same as fiscal year 2015,the last rate increase that was instituted.The inability of the system to raise rates as needed is a credit negative that could potentially put downward pressure on the credit. The rate covenant under the installment agreement is 1.2 times annual debt service based on total net revenues of the sewer system and allows for transfers from a rate stabilization fund in the calculation. In fiscal 2015,debt service coverage on a net revenue basis was 1.16 times according to the city's audited financials, however,actual debt service coverage is greater due to the pledge of system- wide revenues that include revenues received by the district.After accounting for the net revenues received by the district in addition to the revenues received by the city,actual debt service coverage increases to an adequate 1.39 times.According to management, debt service coverage levels will remain at similar levels in 2016.City management is projecting debt service coverage to remain above the 1.2x rate covenant going forward despite the constrained operating environment.A return to a situation that requires transfers to meet the rate covenant could put pressure on the system's credit profile. LIQUIDITY Balancing the traditionally narrow debt service coverage is the fact that the system has very strong liquidity.The system has unrestricted cash of$15.6 million which is equal to 1715 days of cash on hand,and its net working capital was equal to more than 487%of operating and maintenance expenditures in fiscal 2015.The system has$2.9 million remaining in its rate stabilization fund that can be used should debt service coverage drop below the rate covenant.This strong liquidity position offers a degree of protection and should mitigate potential risks associated with the lawsuit. Debt and Legal Covenants: High Debt Ratio and Adequate Legal Provisions As of the end of fiscal 2015,the system's outstanding debt of$65.3 million equates to a high 67.9%debt ratio.Of this amount, approximately$400,000 is parity debt from a state loan that was fully paid off in fiscal year 2016. Principal amortization is below average with 38.9%of principal repaid within ten years. However, management has stated that the overall system condition is good, and they have no plans to issue additional debt. 16 3 17 January 2017 Ukiah(City of),CA Sewer Enterprise:Rating Update-Moody's affirms Ukiah,CA's Baal rating on its outstanding wastewater revenue bonds. MOODY'S INVESTORS SERVICE U.S.PUBLIC FINANCE The legal provisions for the bonds are adequate. Under the Installment Sale Agreement,the city is responsible for installment payments and is obliged to adhere to a Rate Covenant of 1.2 times annual debt service and a 1.2 times Additional Bonds Test.The Debt Service Reserve requirement is Maximum Annual Debt Service,and is cash-funded.The district is not a party to the Installment Sale Agreement. In conjunction with issuance of the revenue bonds,the city and the district entered into a Financing Agreement that assures that the district will adhere to all of the legal provisions of this transaction, including the Rate Covenant.The Financing Agreement also states that as long as the Bonds remain outstanding,the city and the district will not cancel the Participation Agreement or permit the Participation Agreement to terminate. DEBT STRUCTURE All of the system's wastewater debt is fixed-rate. DEBT-RELATED DERIVATIVES The system does not have any debt related derivatives. PENSIONS AND OPEB Pension costs are about 8%of expenditures and do not constitute a significant credit factor.The city does not offer OPER. Management and Governance Rate setting, budget approval and capital planning are heavily constrained due to the necessity for cooperation between the district and the city.We expect the system to continue to have constraints on its ability to budget, plan and raise rates in the near to medium term as the litigation goes to trial. Legal Security The sewer revenue bonds are secured by installment sale payments made by the city from net revenues of the wastewater system.The final maturity is 2036. Use of Proceeds Not applicable. Obligor Profile Serving the City of Ukiah and the unincorporated area surrounding the city through the Ukiah Valley Sanitation District the system provides sewage collection,transportation and treatment at the City of Ukiah Wastewater Treatment Plant.The system serves roughly 7,000 customer accounts. Methodology The principal methodology used in this rating was US Municipal Utility Revenue Debt published in December 2014. Please see the Rating Methodologies page on www.moodys.com for a copy of this methodology. 17 4 17 January 2017 Ukiah(City of),CA Sewer Enterprise:Rating Update-Moody's affirms Ukiah,CA's Baa2 rating on its outstanding wastewater revenue bonds. MOODY'S ©2017 Moody's Corporation,Moody's Investors Service,Inc.,Moody's Analytics,Inc.and/or their licensors and affiliates(collectively,"MOODY'S").All rights reserved. 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Additional terms for Japan only:Moody's Japan K.K.("MJKK")is a wholly-owned credit rating agency subsidiary of Moody's Group Japan G.K.,which is wholly-owned by Moody's Overseas Holdings Inc.,a wholly-owned subsidiary of MCO.Moody's SF Japan K.K.("MSFJ")is a wholly-owned credit rating agency subsidiary of MJKK.MSFJ is not a Nationally Recognized Statistical Rating Organization("NRSRO").Therefore,credit ratings assigned by MSFJ are Non-NRSRO Credit Ratings.Non-NRSRO Credit Ratings are assigned by an entity that is not a NRSRO and,consequently,the rated obligation will not qualify for certain types of treatment under U.S.laws.MJKK and MSFJ are credit rating agencies registered with the Japan Financial Services Agency and their registration numbers are FSA Commissioner(Ratings)No.2 and 3 respectively. MJKK or MSFJ(as applicable)hereby disclose that most issuers of debt securities(including corporate and municipal bonds,debentures,notes and commercial paper)and preferred stock rated by MJKK or MSFJ(as applicable)have,prior to assignment of any rating,agreed to pay to MJKK or MSFJ(as applicable)for appraisal and rating services rendered by it fees ranging from JPY200,000 to approximately JPY350,000,000. MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements. REPORT NUMBER 1055511 18 5 17 January 2017 Ukiah(City of),CA Sewer Enterprise:Rating Update-Moody's affirms Ukiah,CA's Baa2 rating on its outstanding wastewater revenue bonds. MOODY'S INVESTORS SERVICE U.S.PUBLIC FINANCE Contacts CLIENT SERVICES Helen Cregger 415-274-1720 Steven Goodman-Leibof 415-274-1723 Americas 1-212-553-1653 VP-Sr Credit Officer Associate Analyst he ten.cregger@moodys.com Steven.goodman-leibof@moodys.com Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 MOODY'S 19 INVESTORS SERVICE 6 17 January 2017 Ukiah(City of),CA Sewer Enterprise:Rating Update-Moody's affirms Ukiah,CA's Baal rating on its outstanding wastewater revenue bonds. 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O L M N N — o a� r-i U r-I r-i m C6 O c6 L O a� Z3 Z3 Z3 0 —n 4-J L Q NOOO, _ Z Agenda Item No.: 13a MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-239-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Consideration of a Restructuring Proposal for the Community Development Department and Corresponding Budget Amendment DEPARTMENT: Community De\elopment PREPARED BY: Craig Schlatter ATTACHMENTS: Attachment 1-Associate Planner- Housing Job Description Attachment 2- Building Inspector Job Description Attachment 3- Community Development Technician Job Description Summary: The Council will receive and consider a recommended proposal to restructure the organization and position allocation of the Community Development Department. Background: In the years since the economic recovery, the Community Development Department (formerly, the Community Development and Planning Department) has experienced significant growth in the number of planning projects and building permit applications. In addition to its Planning and Building Divisions, the Department has taken on management of a new Housing Division and is administering housing, community and economic development grants and programs, while also implementing a new housing strategy. Work production required to accomplish the core duties of the department, combined with inadequate staffing, has RECOMMENDED ACTION: Approve Community Development Department restructuring proposal and corresponding budget amendment. BUDGET AMENDMENT REQUIRED:Yes CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: $43,525 FY 17-18 Personnel 10023100.51110forAssociate Planner- Housing; $40,785 FY 17-18 Personnel 10023320.51110for Building Inspector; $15,000 FY 17-18 Building Permit Fees 10023300.42210; $15,000 FY 17-18 CDBG General Admin Transfer 60600000.43301 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Daniel Buffalo, Finance Director; Sheri Mannion, Human Resources Director; Daphine Harris, Management Analyst Approved: S e Sang! omo, City Manager sometimes placed strain on team members and degraded morale. Improvements to department systems that are both needed and desired by team members to modernize the department, increasing effectiveness and efficiency, have not been possible. All of this has resulted in compromised service delivery and heavy reliance on outside consultants, particularly in the planning and building divisions. Many of these consultants, especially for the building division, are often based outside Mendocino County. As part of an effort to analyze the effectiveness of the department to meet both current and future responsibilities, as well as maximize customer service in all three divisions, a review of the department's organizational structure has been completed. The intent of the review was to better serve and support the Department's customers —the community, including developers, owner/builders, and contractors, the City Council/Planning Commission, City Manager, and other departments —while effectively utilizing current resources and planning for growth and succession. Discussion: The objective of this review was to determine how the Department could best be structured to accomplish the following: • Seamlessly move customers through the development experience and permit process •Address and provide solutions for the most pressing community development issues in our community including housing and economic development •Allocate resources to maximize efficiency • Proactively develop a succession plan for the future and fully utilize the skills and capabilities of team members. A comprehensive approach was taken, focusing on individual team members, customer experiences, and the dynamics between the two former divisions of planning and building/code enforcement and the newest division of housing services. After meeting with Department team members as a group and individually along with input from customers, the following considerations were carefully evaluated: • The needs of the community (businesses, developers, contractors, and residents) related to service needs/expectations from the Department • The allocation of resources to support the Department's various functions • Needs of other City departments, divisions, and activities • Near and intermediate-term needs of the Department • Current responsibilities of team members in relation to their respective classifications • Succession planning • The culture of the Department. Based on this review, and with input from the entire Community Development department team, a plan to move forward meeting the aforementioned objectives was formulated, applying best management practices and building on the strong foundation already in place. The plan has been further vetted by the City Manager, Deputy City Manager, Finance Director, and Human Resources Director. The recommendation is as follows: 1. Fully integrate the three divisions of the Department: • Building/Building Code Enforcement Services • Planning Services • Housing Services. Each division will be coordinated by a division lead and will perform specific functions; however, each will act in a support capacity to other divisions when and where needed, all with the common goal of providing the highest level of customer service and workflow management. 2 2 2. Add two staff positions and reclassify one existing position: •Add one Associate Planner position, with an emphasis in Housing (Associate Planner- Housing). This position is the housing division lead and will coordinate the activities of the division. The position will be the principal implementer of all existing and new housing and community development programs and projects, including some economic development program implementation duties. The position will also assist in current and long-range planning. The salary schedule will remain unchanged at the 2735 range ($4,822.84 - $5,862.18/month). The revised job description for this position is attached as Attachment 1. •Add a new Building Inspector to complement the City's existing Building Official Matthew Keizer. To gain depth in the building services division while also maximizing technical assistance/education to the builder community and the front counter customer experience, the Building Inspector position would be the primary building division services counter representative besides the Development Permit Coordinator. Having this position in place also eliminates the need for on-call building inspection services and allows for more direct over the counter services. The recommended salary schedule placement for this position is in the non-exempt administration/miscellaneous unit, equivalent to the 6043 range ($4,497.14 - $5,466.29/month). The revised job description and salary schedule for this position is attached as Attachment 2. Note: Candidates from the construction trades or other applicable experience will be considered for the position at a Technician level, equivalent to the 6234 range ($3,600.99-$4,377.02/month), with the requirement for certification(s) within a year. • Reclassify the Planning and Building Technician to a Community Development Technician (Cathy Elawadly). As the Housing Division assumes greater responsibility for implementation of activities, the division will need support related to application intake, file management, updating handouts and the website, and other division program and project administration duties. Revising this position to focus on planning and housing will provide this needed support to the these two divisions. The salary schedule will remain unchanged at the 6234 range ($3,600.99 - $4,379.69). The revised job description for this position is attached as Attachment 3. If the staffing recommendations are approved, the new Community Development Department team will consist of the following: Community Development Director - Craig Schlatter Planning Manager - Kevin Thompson Building Official - Matthew Keizer Associate Planner -Adele Phillips Associate Planner - Housing - New (advertise/hire for position) Building Inspector - New (advertise/hire for position) Development Permit Coordinator - Katrina Ballard Community Development Technician - Cathy Elawadly Regular evaluation of these positions, the scope of service they provide, and the structure of the Department as a whole will be evaluated regularly and modified as needs evolve and team members' skills and capabilities advance. 3. Authorize a corresponding budget amendment, as follows: Expenditures for new personnel: $43,525; FY 17-18 Personnel 10023100.51110 - for additional Associate Planner- Housing $40,785; FY 17-18 Personnel 10023320.51110 - for new Building Inspector Please note: these salary estimates are fully loaded estimates based on hiring at the top step in the salary schedule. The estimates are based on five months' employment, reflecting a start date of February 1. It is not anticipated the costs for these positions will be as high as shown. New Revenues: 3 3 $15,000; FY 17-18 Building Permit Fees 10023300.42210 (Based on half of a year) $15,000; FY 17-18 CDBG General Admin Transfer to General Fund 60600000.43301 To plan for succession and cross training in critical functions within the Department, this restructuring would assign resources where appropriate and most effective. Monitoring of revenues versus expenditures will continuously be evaluated, including regular review and analysis of cost recovery efforts. Additional review and potential adjustment of the fee schedule may be necessary as the Department moves forward with this vision. The anticipated short- and long-term fiscal impacts of this restructuring proposal are listed below. For Fiscal Year 2017-18: the combination of a minimum building permit fee increase, transfer of grant revenue to the General Fund, and existing building permit fee revenues will help offset the costs of two new staff positions for the remainder of the fiscal year along with the current increase in development-related fees. For Fiscal Year 2018-19 and beyond: due to cost sharing between divisions, including new revenue from the housing division, the overall impact to the City's general fund should be nominal. Over time, as implementation services are expanded in the housing services division and additional efficiencies are realized in the building and planning services divisions, this trend should continue. The goal then from a department cost perspective is to see the quantity and quality of services increase while continuing to decrease the cost to the general fund over time. 4 4 ATTACHMENT 1 JOB DESCRIPTION C �Y OF U'K(1 ASSOCIATE PLANNER - HOUSING (Exempt, Management Position) DEFINITION Under general direction of the Director of Community Development, the Associate Planner- Housing performs both current and long-range planning duties, including project review and zoning administration, as well as General Plan implementation; administers and coordinates the activities of the Housing Division which is responsible for the development, implementation and delivery of housing program activities, neighborhood enhancement programs, operations, and services to program participants funded with CDBG, HOME, and Low and Moderate Income Housing Asset Fund (LMIHAF); assists with some economic development functions; and performs related work as assigned. EXAMPLES OF DUTIES: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. (E) Essential Duty; (M) Major Portion of Time ■ Assist in organizing, implementing and monitoring CDBG, HOME, and LMIHAF housing and economic development programs. (E, M) ■ Assist the Community Development Director in formulating Housing Division goals, objectives, policies, strategies, and budget. (M) ■ Coordinate the processing of applications for business assistance, residential rehabilitation, public facilities, and related loans and grants. (E, M) qqft, 1%0k ■ Research, analyze, and interpret population, housing, social, economic and other specialized studies of the City. (E) ■ Performs various types of Business Outreach and Business Retention activities. ■ Interface with public service organizations (e.g., community non-profit groups) receiving CDBG funding support and performs sub recipient monitoring of all CDBG awardees to ensure compliance and performance with all applicable laws. (M) ■ Respond to public inquiries received by telephone or personal contact in matters pertaining to planning, zoning, and related policies. (E) ■ Interpret and apply the City Zoning Ordinances in reviewing and analyzing development proposals and in replying to public inquiries. (E) ■ Assist the City's Code Enforcement Officer in interpreting the Zoning Code and recognizing and resolving code violations in the field. ■ Process current planning applications, and evaluate plans and projects for code compliance and design considerations. (E) ■ Prepare planning reports and develop agenda material for Planning Commission meetings. (E) ■ Conduct Initial Studies and prepare basic environmental documents (Exemptions, Negative Declarations, etc.) pursuant to the California Environmental Quality Act (CEQA). (E) ■ Conduct land use studies and compile data and information pertaining to planning as needed. ■ Collect and record land use data and prepare base maps, zoning maps, charts, and graphs. ■ Develop and implement systems and procedures to ensure the proper processing of permit applications and the issuance of use permits, variances, zone changes and architectural reviews. ■ Perform field work and site visits (occasionally in extreme weather conditions) to fully comprehend, analyze and document development proposals. (E) ■ Make oral presentations to the Planning Commission on a routine basis regarding planning matters and 5 projects, and occasionally address planning issues or projects at City Council meetings. (E) 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com ■ Represent the City and its planning policies in the community as required, and prepare reports and correspondence regarding planning matters. ■ Coordinate with other City departments and other governmental agencies on planning issues and projects. (M) ■ Other duties as assigned. QUALIFICATIONS Knowledge of: ■ Principles and practices of municipal planning, including building and site design. ■ Applicable Federal, State, and local planning laws and regulations, including CEQA. ■ Functions of other governmental agencies involved in the planning process. ■ Modern office practices, procedures, equipment (computers) and techniques. Ability to: ■ Communicate clearly and concisely. ■ Compose planning reports, technical studies and other planning-related documents with little supervision and editing input from supervisor(s). Nkl. ■ Interpret technical and legal documents related to planning. ■ Operate word processing and graphic computer programs. ■ Establish and maintain cooperative and productive working relationships with the public and staff; work effectively with a variety of organizations. ■ Compose planning and housing reports, technical studies, and other related documents. ■ Conceive, organize, and execute assigned projects with innovation and independence; develop work systems and timelines for housing and economic development projects. ■ Develop, coordinate and monitor grants and assigned programs and projects. ■ Develop and implement housing programs. AMEMPI AIL Wk" Experience: ■ Three years professional planning experience for a local agency. Experience as both a current and long-range Planner is highly desirable. ■ Professional experience in economic development or redevelopment and affordable housing programs, including work as a project manager or work in a lead capacity is recommended. Education: Education equivalent to a Bachelor's Degree, with major course work in Planning, Public Administration or a closely related field. Graduate degree may substitute for one year of experience. Necessary Special Requirement: Possession of a valid Class C California Driver's license Salary Range $4,822.84 - $5,862.18 per month Grade: 2735 6 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com ATTACHMENT 2 JOB DESCRIPTION Gk-rY OF UKI BUILDING INSPECTOR DEFINITION Under general direction of the Director of Community Development, visually inspects buildings and structures of all occupancy groups and construction types being constructed, altered, relocated or repaired for compliance with State and City codes and ordinances; performs building plans examination on building permit applications (excluding structural engineering); performs a variety of inspections including building, plumbing, electrical, mechanical, fire and life safety; issues permits for construction of improvements in accordance with current code requirements; and answers general questions from the public and contractor community at the counter regarding codes and ordinances for building in the City of Ukiah. EXAMPLES OF DUTIES: These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. (E) Essential Duty; (M) Major Portion of Time ■ Inspects buildings and similar structures to see that construction, alteration, or maintenance work complies with building codes, ordinances, and plans. (E, M) ■ Assists the Building Official in maintaining applications and files associated with the building inspection function, and screens building permit applications for completeness. (E, M) ■ Provides reliable and objective building code information to the general public, and to building permit applicants and/or their agents. (E, M) ■ Performs building plans examinations (excluding structural engineering) on building permit applications, and ensures that all construction projects comply with local building ordinances and State building codes (Title 24 of the California Code of Regulations). (E, M) ■ Maintains a high degree of proficiency in understanding and interpreting building codes, and independently remains current with all applicable building code revisions. (E) ■ Assists in front counter operations. (E, M) ■ Represents the department at public gatherings. (E) ■ Issues appropriate permits for projects meeting codes, and posts stop work, prohibited occupancy, and hazardous conditions notices on construction sites and existing structures which fail to meet code. (E) ■ Assists the Building Official and Code Enforcement Division in performing building code enforcement duties, including responding to citizen complaints, issuing violation notices, and effectively abating building code violations throughout the City. (E) ■ Provides field inspection services on projects approved by the Zoning Administrator, Planning Commission, and/or City Council, and assists Planning Staff in ensuring that "Conditions of Approval" are satisfied. (E) ■ Performs other duties as assigned. QUALIFICATIONS Knowledge of: ■ The provisions of the California Building, Housing, Plumbing, Electrical and Mechanical codes, Fire Safe Standards and related State and City codes and ordinances. ■ Title 24 of the California Code of Regulations ("California Building Code"), disabled access, earthquake safety and flood plain regulations, modern building and construction materials, and their quality as it relates to State and City codes and ordinances. ■ Construction methods and materials, engineering principles and practices, and building safety standards. 7 ■ All phases of construction. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com ■ Recordkeeping, reports, memos, and letter preparation; filing methods and records management techniques. ■ Basic mathematics necessary to perform the duties of the job. Ability to: ■ Read and understand complex residential, commercial or industrial construction plans and specifications and effectively and accurately interpret building plans, contract documents, schematics, and specifications. ■ Communicate building permit requirements and building plan deficiencies to builders and members of the public in a professional, articulate, and courteous manner. ■ Establish and maintain effective and cooperative working relationships with builders, contractors, the general public, and City officials and employees. ■ Maintain a positive and customer-service oriented demeanor with customers at the front counter, particularly in difficult situations. ■ Make visual inspections, detect deviations from approved plans and specifications, and ensure compliance with State and City codes and ordinances. ■ Write and speak clearly and concisely for the purpose of instructions and reports. ■ Perform field inspections on new construction and remodel projects, which will include mobility in "hard hat" areas, and tight or high places. ■ Compute or be familiar with the process for computing building permit fees, as derived from the Uniform Administrative Code and Building Valuation data. ■ Understand local zoning requirements and conduct inspections of yard setbacks, parking spaces, fences, etc. ■ Work effectively with a minimum of supervision. ■ Use, or be familiar with, various electronic information systems and computer software, including Microsoft Word, Excel, and Access. ■ Effectively evaluate situations and identify problems in the field and independently arrive at a reasonable and effective course of action ■ Recommend proper methods of correcting building code violations in a concise and timely manner. Experience % V Experience as a Building Inspector, Construction Supervisor, Architect or closely related occupation which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Education and CertificationOb- 11111L ■ High School diploma, or equivalent, and supplemental specialized training in plan check/review and building inspections. ■ Possession of certification as a combination inspector or two or more specialty trade certificates are required within one year of appointment. Necessary Special Requirement ■ Possession of a valid Class C California Driver's license. ■ Use of personal automobile for building inspections, subject to mileage reimbursement. Salary Range $4,497.14 - $5,466.29 per month Grade: 6043 8 Revised date: November 29, 2017 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com ATTACHMENT 3 JOB DESCRIPTION Gk-rY OF UKI COMMUNITY DEVELOPMENT TECHNICIAN DEFINITION Under general supervision, performs a wide variety of professional office and field work related to community development activities, projects, and programs within the City. The work consists of responsible technical and professional duties at an entry community development specialist level. DUTIES AND RESPONSIBILITIES: - --- (These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title.) E= Essential Duty; M= Major Portion of Time. ■ Greets and provides professional and courteous service/information to the public at the front counter, including providing basic zoning and community development information. (E) (M) ■ Assists professional planners in the technical aspects of the planning process. (M) ■ Intakes and assembles housing and community development application materials and creates housing and grant programs and planning permit application files for planning and community development staff. (E) (M) ■ Provides current and applicable handouts and forms for those that need them. Updates community development forms and handouts as appropriate. (M) ■ Operates and manages the laserfische system for the Community Development Department. (E) ■ Assists with updating the website for the Community Development Department as directed. (E) ■ Performs and assures proper public noticing for community development programs and projects by coordinating with the local newspaper for the publication of legal notices; posts notices on project sites, and coordinates the mailing of notices to surrounding property owners. (E) ■ Assists planning division staff in preparing agenda packets for the Planning Commission and Zoning Administrator meetings. (E) ■ Takes summary/action minutes at Planning Commission, Zoning Administrator and other Commission, Committee or Board meetings. Transcribes and electronically saves minutes and posts minutes on the City's website. (E) ■ Gathers, compiles, and evaluates statistical and technical data related to the City's existing population, housing needs, income level, employment, etc., for use in projecting future community development needs of the City. (M) ■ Performs other related duties as assigned. QUALIFICATIONS Knowledge of: ■ Customer relations techniques. ■ General community development principles, including planning, zoning, and housing. ■ Standard office clerical procedures, with emphasis on correct English grammar and spelling. ■ Use of computer system and other office equipment. ■ Composition standards. ■ Standard formats for reports, records, agendas and minutes, and correspondence. Ability to: g ■ Work in a high activity team environment. 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com ■ Demonstrate strong written and verbal communication skills. ■ Learn applicable state, federal and local ordinances, laws, rules and regulations. ■ Record and transcribe action minutes of various Commission, Committee and Board meetings. ■ Maintain a positive and customer-service oriented demeanor with customers at the front counter, particularly in difficult situations. ■ Apply logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate policies, procedures and protocols. ■ Research, compile, and summarize a variety of informational and statistical data and materials. ■ Utilize a variety of computer software applications and/or quickly learning new software applications. ■ Adapt to unfamiliar circumstances, maintain a positive approach, and find alternative solutions. ■ Maintain cooperative working relationships with other City employees and the public. ■ Occasionally lift and/or move up to 25 pounds. Education and Experience: Bachelor's degree from an accredited four-year college or university; or, an Associate's Degree with two years of progressively responsible related experience; or, any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Necessary Special Requirement: Possession of a valid Class C California Driver's License. 10 Revised date: November 29, 2017 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# (707) 463-6200 Fax#(707)463-6204 Web Address: www.cityofukiah.com i� ;--4 � O A U N 4-4 4-4 N .N o •*E U O V I. u u N 4-) U b�0 N .4 N N J 4-4 VO U ,-4 ctv 4-JO U :� U N 4-4 � I:t O 75 1:)- ct ct •�� 4 5 u-) � 4� � V u c� � O � O 4-1 Q U c U 1 cn O c � 7� by• rg ti • •� 4� U � • J � � N bJ0 v� •� U 0 U o 12, ° T� o � u U w a 1-4 Ln • ° '� ° � U � O C) blo -� Q o 5 Q U � m c7 U U U N U U U � Ci u U � � U bA L"• V . . 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(� . u s-4 C) C) u o V 4-4 C-4 4-4 o 4-4 � a� C-4 C� w j V' U CIA v' N c� 4-4 • C) v, 4 N `+� N 4 O O r, ~ J•�r1 oN4-4 b O P-' • O �" �" u tvp 'b 4-j ci t-i 7 � o o o0 00 � o0 0o a� w w 0 0 w w x w w 4 Ln Ln o o 4-' � r- 0 a o o C) Agenda Item No.: 13b MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-197-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Presentation of the City of Ukiah Budget Story DEPARTMENT: Finance PREPARED BY: Daphine Harris ATTACHMENTS: Attachment 1- City of Ukiah Budget Story 2018 Summary: Council to receive a presentation on the first City of Ukiah Budget Story for FY 2017-18. Background: Based on current best practices for budgeting and community engagement, the Budget Management Division of the Finance Department worked to develop a Budget Story that serves as a companion piece to the City's 2017-18 Adopted Budget. The Budget Story provides an additional resource that delivers community accessibility to a long but comprehensive budget document. The information presented in this Budget Story is condensed, easy to read, and delivered in a visually appealing, electronic format for better comprehension and understanding. This additional resource is a 25-page document that emphasizes the value of the many City services provided to our community, highlights various activities and programs that preserve and enhance the quality of life in Ukiah, and demonstrates how much it costs to provide municipal services. Discussion: The 2017 City of Ukiah Budget Story is designed to draw readers' attention using a compelling RECOMMENDED ACTION: Receive Presentation BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Daniel Buffalo, Finance Director z Approved: S e Sang! omo, City Manager delivery format, a visually appealing electronic publication filled with pictures, narrative, and personal stories (Attachment 1). The intention is to invoke a humanistic response, placing names and faces with mission, values, and numbers. The Budget Story is designed to be delivered entirely electronically but can be printed upon request. The document will be published on the "ISSUU" platform, which allows staff to collect analytical information to gauge the efficacy of the Budget Story in reaching readers, including how many readers view the document, how long they spend reading it, and how many pages they view. The Budget Story (Attachment#1) can be found here in electronic format: https://issuu.com/cityofukiah-financedepartment/docs/city_of_ukiah_budget_story_2017-18?e=28616286/559 11816 2 2 Attachment 1 City of Ukiah Tudget Story Providing Value TL Our Quality of LifL 2018 For Period 7/1/2017-6/30/2018 - AIM • l ir Y." +r•Fv . .'��• :+��• �w. :tet -�,� --.- • y _ /eJ ,f Jr, — Y Now CQ� nt.s 44 Message from ' the Mayor, Jim O. Y Brown 4 Our Community 5 Message from the _ City Manager, Sage Sangiacomo *16 Department Budget breakdown updates and a look ahead *18 25 Message from the Contacts �, •� Finance Director, Daniel Buffalo r s The full budget document . ~�► can be found here:http://bit.ly/2iEzlwZ City of Ukiah � . Mayor Jim O. Brown Jim O. Brown -Mayor UKIAH is the hub of Mendocino County-or We have a strong foundation on which rather,the entire region.It is where people from three to build and will continue to develop our counties come for business,education,recreation,and community as we serve our residents,our more.It is the gateway to the redwoods,and plays a visitors,and the Greater Ukiah Valley. significant role in the cultural,economic,and social vitality of the greater Ukiah Valley. O/dvww�� I am excited for the coming year and the many changes that will take place in the Ukiah community. Important projects are ahead,ranging from Costco,the Jim 0.Brown, recycled water project,and the increased attention on Mayor our streets,roads,and public right-of-ways.The years of hard work,planning,and difficult decision making are bearing fruit,and I hope the citizens will join me in celebrating our accomplishments. It has been a pleasure to be part of the team of dedicated professionals at the City of Ukiah.While we engage in a wide variety of projects and programs, our focus is always on serving the people of Ukiah by providing essential services,facilitating economic opportunities,and improving the quality of life. 5 Mayor's Message City of Ukiah Budget Story 2018 / J Community Profile Ukiah,incorporated in 1876,operates a full government. In addition to serving as the . A range of municipal functions including pub- policy makers for the community, the City lic safety, public works, community devel- Council is also responsible for numerous opment,and community services. Further- land use decisions within its borders, in- • • • ' = • ' more, the City of Ukiah provides electric, cluding the General Plan. The City Council • water and wastewater utilities for its resi- appoints the City Manager and City Attor- dents and operates an airport, golf course, ney,and all members of advisory boards and • museum,and conference center. commissions. • • Government Education Ukiah is a general law city operated un- The Ukiah area offers big-city education- der a council-manager form of government al opportunities in a small-town environ- in which policy is set by a five-member ment. Ukiah Unified School District pro- council, elected at large to four-year over- vides traditional public schools, as well as lapping terms. Council members must be a Spanish-immersion elementary school, residents of the City. The positions of Mayor a Montessori-based charter school, a Wal- and Vice-Mayor are chosen by the Council dorf based charter school, an independent through its own policy and rotates among its study-focused charter school,and more. members. The Mayor conducts the Council other options include a private Waldorf • . • meetings and represents the City in ceremo- school,a private Catholic K-8 school,and the nial occasions. Instilling Goodness/Developing Virtue Bud- The Council serves as the policy board for dhist school. Furthermore, the University the municipality. It provides direction, es- of California Davis's Hopland Research and tablishes goals, and sets priorities for city Extension Center is one of nine operated by the UC Division of Agriculture and Natural Resources,and Mendocino College,with its 127-acre campus enrolls over 5,000 students j each term. i Lifestyle and recreation Ukiah is the only place where you can sip wine from America's greenest wine region T or sample a locally brewed ale,hike amongst some of the tallest redwood trees in the world, and relax in a naturally warm and carbonated mineral spring...all in a day.Uki- ah is where the redwoods meet the vines,a NONE place where year-round events draw locals and visitors together, and where the entre- M1 .� preneurial spirit is alive and well. is ar� In the historic downtown,Ukiah's up-and- coming dining scene and the surrounding wineries have garnered attention from Wine Spectator, VIA Magazine, Wine Enthusiast, - and more. Sunset Magazine praised Ukiah's "19th-century architecture, charming tree- lined neighborhoods,and its laid-back vibe." 6 4 / City of Ukiah Budget Story 2018 Community Ukiah is on the brink of exciting and transformative -� changes,changes that I believe will have a positive im- pact on our quality of life. At its foundation,Ukiah has spectacular natural beauty and a resilient and caring citizenry. I remain thankful to have grown up and live in a community where,more often than not,the first reaction when passing someone on the sidewalk or in the grocery store is to exchange a smile and a greeting. At the City of Ukiah,we don't take that for granted. Our team,combined with the leadership of the City Council,is dedicated to maintaining that friendly, authentic spirit while improving services to make our community a place of pride and enjoyment,where fam- ilies and business can thrive and visitors will cherish their experiences. "Ukiah Over the past decade,the City has been impacted by continuing economic,legislative and legal threats i s o n the that have challenged that ability to provide services. Emerging through the economic downturn was difficult and the impacts have been far lasting including Sage Sangiacomo -City Manager brinkof continued issues with homelessness,lack of housing, aging infrastructure,a limited workforce and a lack of Moreover,our team the City is • • significant economic growth. Through a refocused ef- working to ensure a quality of life that exci ti n g fort on engagement and partnerships,we look forward supports the diverse needs of our citizens and businesses. Ukiah is a special place to working with and for our community to overcome andtrans— these larger regional issues. with unique character and charm. Our The Fiscal Year 2017-2018 budget builds upon the team members have a strong sense of • effort to refocus service delivery and resources to Coun- purpose and dedication because we live formative cil-directed priorities while maintaining a balanced and and work here among family and friends. We continue to foster this culture at sustainable fiscal spending plan. Public Safety services changes:' and utility operations remain a priority focus and the City by embedding the core values represent the majority of the City's annual budgetary of professionalism,service,teamwork, spending. This year's budget also represents a major innovation,and safety into every aspect investment in infrastructure spending on important of our work and every decision. community projects that have been in development for However,we will fall short in our ef- a number of years,including street and traffic improve- forts without the support the commu- ments in and around the Redwood Business Park and nity we serve. Communicating our plans, the recycled water project. Additional investment achievements,and our shortcomings is City of Ukiah in street maintenance will be forthcomingas the critical. Encouraging constructive public City p deployrecently-approved pp input and civic engagement must receive Our Core values: Ci works to plan and de to the recentl -a roved PROFESSIONALISM Measure Y funding. considerable attention. I plan to continue With vision and direction provided by the City Coun- making recommendations and requests cil,the City is operating with a clear understanding of that support and strengthen that effort. our community's needs while continuing to maintain Furthermore,our staff appreciate the • • financial stability. The Fiscal Year 2017-18 budget is a care with which the Council leads our prudent and responsive expenditure plan focusing on agency and embraces teamwork. The • project completion,enhancing public safety,rebuilding collaboration between the Council and our streets,investing in infrastructure,and aligning staff fosters an inclusive environment resources with priority services. Where appropriate, that energizes,releases creativity and some projects are funded by one-time revenue sources makes working together both productive -such as grant and loan funding-and available fund and satisfying. balance that has accumulated from past budgetary This is our budget story. Together we surpluses. In whole,operations are balanced structural- write the next chapter. ly and sustainable fiscally. Y� S -Sage Sangiacomo. 7 City Manager's Message City of Ukiah Budget Story 2018 / 400 Valuing Our Safety Keeping Ukiah safe is our primary mission.Our officers work hard to reduce violent crimes and property crimes,and to improve the quality of life within our neighborhoods. With issues as broad and complex as community safety,we want to stay focused on the areas that will have the biggest impact, and to do that we developed a long-term strategic plan called Measuring What Matters Most.This plan clearly defines five goals for the effective delivery of police service,identifying the performance measures that affect both safety and quality of life in Ukiah. The Fire Department provides all-hazard response, preparedness, and prevention services to protect life and property from fire and all other emergencies. This is accomplished through public education,fire code management,fire suppression,paramedic level(ALS) pre- hospital emergency medical care,hazardous condition mitigation,and rescue services. c� �. .a _ Cost of Service: Police and Fire Looking Ahead work with the Ukiah Valley Fire District to The Police Department's budget in- provide unified operational services to the Direct cludes appropriation for 34 sworn police greater Ukiah Valley. Personnel $9,967,843 68% officers,up from 32. Funding for one Additionally,the amount needed to Materials,services,and other of those new officers will come in part provide valley-wide fire services has operating 1,396,891 9% from the Ukiah Unified School District increased,as we work to match service Grants,loans,and other for an additional school resource officer. levels of the City with that of the Ukiah assistance - - The second position will be funded from Valley Fire District. Quite simply,property Debt service 125,937 1% general revenues of the general fund and tax revenues collected by the UVFD for Capital outlay/CIP 476,000 3% other sources,specifically from identified the unincorporated areas are insufficient Total direct 11,966,671 81% savings in other Police operations. for fire protection and medical support Indirect The general fund will continue to be services. The City has committed its own Administration and overhead 717,892 5% committed to funding public safety with general fund resources to ensure the Internal service use 2,024,588 14% the use of Measure P proceeds in 17-18. District,as a partner,can meet the needs Total indirect 2,742,480 19% The majority of this increase is due to of its citizenry. Part of potential budgetary Total cost of service $14,709,151 100% additional staffing,retirement plan costs, savings in 2016-17 will be used to help and the replacement of aging fire safety finance increased costs specific to equip- equipment. The City will continue to ment replacements,but such a strategy is meant to be one-time in nature. In order to support sustainability in the years to come,long-term strategies "For almost 30 years now,my most to meet the public safety service favorite thing about working for the City needs of our community must be developed in collaboration with of Ukiah is the great people I have an partnering services providers and opportunity to serve in our community, the County of Mendocino. and the fantastic co-workers I serve alongside with." -Chris Dewey, Police Chief 8 6 / City of Ukiah Budget Story 2018 Services "My favorite experience working for the City has been the rehabilitation of the Railroad Depot.Having seen the Depot in a state of decay-walls covered with graffiti and piles of trash inside the building-it was truly a joy to complete the rehabilitation of the Depot,utilizing the original 1928 blueprints for reference.The Depot is now an asset to the community rather than a source of blight." -Rick Seanor,Deputy Director of Public Works Cost of Service: Public Works Looking Ahead general fund and not in replacement of. Direct Measure Y,passed by a simple majority {We are]recommending a prudent use of Personnel $795,212 8% (50 percent plus 1)of Ukiah voters in amounts collected from Measure Y and Materials,services,and other November of 2016,is a general(unre- the establishment of a project reserve for operating 475,640 5% stricted)transaction and use tax. Similar additional projects,yet to be selected by Grants,loans,and other to Measure P,this general,unrestricted the City Council. See the section regard- assistance - - tax is one that can be used to fund any ing Measure Y on page 24 for additional Debt service 425,707 4% program,function,service,or project details. Capital outlay/CIP 8,417,866 81% at the discretion of the City Council. It In addition to the amounts collected Total direct 10,114,425 97% is not a special,restricted tax but was from Measure Y,we anticipate the receipt Indirect accompanied by an advisory Measure Z of additional gas tax and special appro- Administration and overhead 84,466 1% (2016). priations for infrastructure from the state Internal service use 199,789 2% The Purpose of Measure Y is to aug- in the coming year. The increase in Total indirect 284,255 3% ment general expenditures on streets, revenue will not be large,but those addi- Total cost of service $10,398,680 100% and public rights-of-way. Amounts tional resources will be used to enhance collected from the tax are to be used projects currently scheduled,as well as in addition to the commitment of the future project supported by Measure Y. Valuing Our Roads and Infrastructure The Public Works Department is a multi-faceted, multi-disciplinary activity of the City. It incorporates the functions of garage services to City departments; infrastructure planning, construction and maintenance, including City streets and public rights-of-way;and corporation yard services to City departments. � y U KIA � Kyl CITY Ll Ni �A. L� a/. i97 ELEV 635 9 Services City of Ukiah Budget Story 2018 / 7 Valuing Our Water Resources The Water Resources Department is responsible for the production,treatment and distribution of drinking water; the collection,treatment and disposal of wastewater;and for meeting its conservation goals,while simultaneously facilitating the disposal objectives of wastewater disposal in an economical and environmentally sustainable way. NEW Cost of Service:Water Resources Looking Ahead Direct Water and wastewater enterprise for the enterprise to find sure footing Personnel $3,439,255 7% activities will continue to experience moving forward. Additionally,both water Materials,services,and other increased costs;however,the restruc- and wastewater will participate in the operating 4,647,150 10% tured water rate schedule will sustain its effort to implement recycled water in the Grants,loans,and other operations and capital plans,with a focus City of Ukiah. It's a matter of disposal assistance - - on enhanced maintenance. Wastewater for the wastewater system and one of Debt service 5,825,818 12% activities will focus on maintenance as increased capacity for the water enter- Capital outlay/CIP 31,556,887 67% well—including inflow and infiltration prise. For both,it is an effort to exercise Total direct 45,469,110 96% (I&I)identification/mitigation,infra- best practices in municipal water and Indirect structure rehabilitation,and addressing wastewater services and in environmen- Administration and overhead 528,211 1% disposal costs. tal stewardship. Internal service use 1,261,884 3% A thorough evaluation of rates for Some notable upcoming expenditures Total indirect 1,790,095 4% wastewater services must be completed include: Total cost of service $47,259,205 100% • Recycled Water Project Phase 1-3 construction from the Wastewater Treatment Plant north to the Ukiah Sports Complex. r Replacement of the `bur department has incredible • failing Pressure Zone 2 South resources. Our staff is knowledgeable, Water Tank in the western well trained,and dedicated.Our facilities hills to retain the needed are nothing short of incredible for a ability to store and distribute community of the size of Ukiah. " water;this tank is one of the primary storage tanks in its zone. -Sean White, Director of Water Resources MR 10 8 / City of Ukiah Budget Story 2018 Services providing the best services "My favorite experience[working possible. Their continual responsiveness identifying for the City of Ukiah]was watching a and answering challenges dedicated group of volunteers and City and opportunities will have staff come together to write a grant that a positive impact on many will improve the natural habitat and generations to come. improve the environment of the area. The City of Ukiah Parks Then,when the grant was awarded,the Department is responsible for pride of the group was unforgettable." the maintenance of 16 parks, Ukiah Municipal Swimming Pools,five sporting areas, five tennis courts,and also provides maintenance for -Tami Bartolomei, Community Services Administrator nine parking lots,the city sub stations,Successor Agency Looking Ahead properties,former Redevel- Cost of Service: Parks and Recreation g opment housing properties,the Civic Community Services is committed to Center,Ukiah Railroad Depot property, Direct providing recreational programs,events, Ukiah trail systems including the rail Personnel $1,802,894 53% activities and facilities that will enhance trail,and the School Street planters. Materials,services,and other the quality of life for all ages. We provide Additionally,the Parks Department operating 932,904 28% programming and facilities of the highest maintains all trees located on City Grants,loans,and other quality.The Community Service divi- property including those located on City assistance - - Bions take pride in the partnerships and streets.The department also provides Debt service - - collaborations with other governmental staffing support for Sundays in the Park, Capital outlay/CIP 163,000 5% agencies,schools,community-based Family Fun in the Sun,Ukiah Country Total direct 2,898,798 86% organizations,neighborhood groups Family Fun ininFest,and other community Indirect and the business sector for delivery of events. Administration and overhead 198,113 6/ programs that serve our community. The Internal service use 266,434 8% key to Community Services'successful Total indirect 464,547 14% framework is our staff and their indi- Total cost of service $3,363,345 100% vidual and collective commitment to ValuingOur Parks and Recreational Opportunities The City of Ukiah's Community Services department offers an array of programs, services and facilities to the residents of our city and the broader communities. The department is subdivided into eight segments: Ukiah valley conference Center,Alex Rorabaugh Recreation Center,Ukiah valley Golf Course,Grounds and Maintenance, Grace Hudson Museum and Nature Education Center,Observatory Park,Parks,Recreation&Aquatics. .�.- r - �c.ag►ortha ,G r t4_ l i ; • + - _. - ., ,1, 11 Services City of Ukiah Budget Story 2018 / .) 00 Valuing Our Community's Growth The Community Development Department carries out three primary functions:Building Permits and Inspections,Housing services, and Community Planning. The Building Services Division regulates construction and development to safeguard and ensure the health and safety of the public. To ensure compliance with building codes,the Division processes permits, conducts plan review, and performs building inspections. The Planning Division assists property owners, developers and the public to ensure that future development and changes are implemented in accordance with regulations and ordinances adopted by the community. - r w Cost of Service:Community Development Looking Ahead Community Development assists prop- development and implementation of the Direct City of Ukiah General Plan.The General Personnel $695,249 77% erty owners,developers,and the public plan consists of seven State of California Materials,services,and other in matters related to the use and develop- mandated Elements and a State-certified operating 86,459 10% ment of private property.This includes: Housing Element.Long Range Planning Grants,loans,and other providing information on the regulations also develops,implements,and/or assists and guidelines that apply to property assistance - - in the creation of special programs and Debt service and projects;reviewing and processing of projects such as the Airport Industrial Capital outlay/CIP building permits;providing assistance on park Planned Development and creek Total direct 781,708 87% project design and development;process- master plans and the maintenance of the Indirect ing land use entitlements for private and Zoning ordinance.Such efforts reflect Administration and overhead 60,796 7% public development proposals;and per- current State law and modern planning Internal service use 56,379 6% forming environmental review associated principles. Total indirect 117,175 13% with development proposals. From processing land use entitlements, Total cost of service $898,883 100% Long Range Planning focuses on the to working with developers and business- es in navigating the permit process,to implementing the housing element of the Gen- "I take the most pride in the development and eral Plan,we are here to serve - support of the City's most valuable asset--our you,the citizenry of Ukiah. people.When we have engaged team members, trained and supported in the work we do,we can deliver the quality of service our community needs and expects.Highly engaged team members,delivering quality customer service and exceptional work product,leads to increased trust with our community and the potential for strong relationships and partnerships in the future." -Craig Schlatter, Director of Community Development 12 10 / City of Ukiah Budget Story 2018 Services Staff has been very active in pursuing a regional economic "I have always tried to do my very best in life development approach. As the _ to make people happy.This translates directly County seat and the business, to the work that I do because when people medical,and education hub come to us in the IT department,it's usually for parts of three counties,we during a time of stress because something is recognize that we serve a much not working the way it needs to. If I am able to larger population base than fix the issue the first time I sit down with them just our residents. While this and get them back to what they need to be often means increased costs and workload for some departments, doing in a timely fashion,it makes them happy. there is also a benefit for our Mission accomplished!" business community and an expanded tax base for the City's -Ryan Ford,Information Technology Specialist II General Fund. Therefore,it behooves us to look beyond our Looking Ahead city limits for collaborations. Cost of Service: Economic Development Staff has utilized CDBG funds to provide The City has emerged as a leader for low-interest loans and technical assistance Direct economic development activities in for small businesses. Also,we invest in Personnel $149,989 19% Mendocino County. Partnerships with both private d public entities is the partnerships with organizations including an Materials,services,and other p p the Greater Ukiah Chamber of Commerce, operating 604,471 77% cornerstone of our approach. P g the Ukiah Main Street Program,the West tl d i City's y's economc development Grants,loans,and other ThCompany,and the Economic Development assistance _ _ efforts are focused primarily on busi- and Financing Corporation,who provide Debt service ness retention and recruitment and other specialized services to the business Capital outlay/CIP the partnership with the Community community. Total direct 754,460 96% Development and Housing Department to , Ukiah is well poised for strong economic facilitate the development of housing, Indirect p g growth in the coming years. Our Eco- Administration and overhead 23,398 3% both market rate and affordable. The o strength our business community nomic Development team is committed Internal service use 11,707 1/ ty to facilitating that growth in a way that Total indirect 35,105 4% relies on the availability of housing for its preserves Ukiah's unique character and its Total cost of service $789,565 100% workforce,so these two efforts go hand balance between large industry and small, in hand. independent businesses. Valuing Our Economic Health The Economic Development team has continued to significantly improve the level of support for business activity,resulting in the creation and retention of businesses and jobs. By leveraging multiple cross-department disciplines on an as-needed basis,the team maximizes staff expertise while efficiently addressing business and economic development needs. .J 0. I f^ 13 Services City of Ukiah Budget Story 2018 / 11 Valuing Our Housing and Supportive Opportunities The Housing Division of the Community Development Department administers several programs and grants towards the creation and preservation of high-quality housing for Ukiah. Working in partnership with private and not-for- profit organizations, the Housing Division seeks to stimulate the physical and economic revitalization of the City's neighborhoods. • �► a r Cost of Service: Housing Looking Ahead of that,the City's partnership with Direct Housing,or the lack thereof,has been Petaluma Ecumenical Properties will Personnel $ an important topic over the last couple result in 42 new units of affordable senior Materials,services,and other of years. Housing starts in the Valley housing in the summer of 2017. Addi- operating 5,000 1% have been few and far between in the tional projects are also in the works in Grants,loans,and other last decade,and the impacts of that are the city and just outside our boundaries, assistance 500,000 99% now showing. City leaders have heard supplementing the housing market with Debt service - - from businesses large and small about the up to 175 new affordable units within the Capital outlay/CIP - - need for workforce housing for not just next two years. Total direct 505,000 100% entry-level employees,but executives as Recognizing that there is also a need Indirect well. for market-rate housing,the City is facili- Administration and overhead - - The loss of redevelopment has made tating the development of a multi-family Internal service use the development of affordable housing complex on property owned by the City's Total indirect significantly more challenging. In spite Housing Entity and actively seeking Total cost of service $505,000 100% additional opportunities. In FY 17-18,the City will continue to focus on the effective infill of vacant and underutilized parcels while making additional efforts to "[I take pride in]the quality of the streamline the development Owl people working here. People work process for builders. for the City not because of the pay, but because they are engaged in the community." -Kirk Thomsen, Interim Fire Chief 14 12 / City of Ukiah Budget Story 2018 Services i •Custom design services • E='�`�—�'ti_ � •Maintenance and opera- 1J `� "The electric team is proud of beingtion of Ukiah's street lighting p system ;. ► '^ responsive and keeping the power flowing y.Operation and mainte- to enable business and all customers to be nance of the Lake Mendocino productive in this community.We are able Hydroelectric Plant to provide the greenest and lowest cost our `\ primary objective is to energy in California through good resource exceed the expectations of ^ management and efficient use of our crews the Ukiah community,electric { and equipment.We take pride in seeing our utility customers,and City work make a difference for our customers." Council with the delivery of * electric energy that is safe, reliable and at a value that -Mel Grandi,Electric Utility Director promotes the economic health j of the Community.This is accomplished through indi- Cost of Service: Electric Utility Looking Ahead vidual and team development The City's Electric Utility provides assuring a highly skilled and professional Direct Personnel $3,405,850 13% low-cost,high-quality energy services staff ready to meet the Ukiah's needs. Materials,services,and other that power our homes,businesses,and Further,we strive for the highest level operating 10,651,984 40% daily lives. of customer service possible. Making Grants,loans,and other We take pride knowing that we are able sure you have the power to enjoy all that assistance 325,000 1% to provide these services at rates that are Ukiah has to offer is our ultimate goal. Debt service 2,071,875 7% as much as 30 percent lower than other Capital outlay/CIP 8,103,185 31% for-profit entities,such as PG&E. Total direct 24,557,894 92% The entire compliment of servivices we Indirect provide include: Administration and overhead 801,911 3% -High voltage construction&mainte- Internal service use 1,204,208 5% nance Total indirect 2,006,119 8% -Procurement of wholesale power Total cost of service $26,564,013 100% -Planning and operation of the City's electric distribution system •Planning and advanced engineering for services Valuing Our Energy The Electric Enterprise Fund provides 24-hour,365-day response to emergency service calls for customer power problems, and outages. Additionally,this team is responsible for making high voltage power lines safe for Fire &Police personnel at structure fires,automobile accidents and to make other situations where electric lines are near emergency crews. w i• ' j ► Services City of Ukiah Budget Story 2018 / 13 Valuing Our Other Quality of Life Services In addition to the services already presented, the City provides numerous other services that benefit our community. These include airport operations, the Ukiah Municipal Golf Course, the Ukiah Valley Conference Center,and landfill closure. Cost of Service:Airport,Golf,and Looking Ahead Conference Center The Ukiah Municipal Airport provides tank will also make fuel available 24 hours Direct an alternative form of transportation and a day,7 days a week,and will require Personnel $893,066 6% emergency access in and out of Ukiah.To less staff time to fuel aircraft throughout Materials,services,and other support this,the major activities of the the day.Staff feels that increasing fuel operating 1,120,084 8% Airport support the fueling of all forms of capacities will provide better service and Grants,loans,and other aircraft.The operations and maintenance increased revenue for the Airport in its assistance - - activities include the management, future. Debt service - - supervision and training of staff as well as The Ukiah Valley Golf Course,leased by Capital outlay/CIP * 11,848,055 84% the upkeep of facilities and equipment. Tayman Park Golf Group provides both a Total direct 13,861,205 98% This upcoming year,the Airport plans physical activity along with social benefits Indirect to install a 12,000-gallon Avgas self-serve to persons of all ages. In the upcoming Administration and overhead 137,051 1% tank and the ability to store 25,000 year the Golf Course plans to continue Internal service use 139,002 1% gallons of jet A fuel.This will enable the working with the City of Ukiah toward Total indirect 276,053 2% Airport to meet the high demand of fuel the installation of purple pipe at the Golf Total cost of service $14,137,258 100% sales during the fire season.The installa- Course and other various renovations that * majority of this appropriation due to landfill tion of the 12,000-gallon Avgas self-serve will benefit the golfers and the community. closure The Ukiah Valley Conference Center provides a variety of rooms for meetings,trainings, weddings and parties of all "I take the most pride in when people group sizes. This upcoming �ryear the Conference Center fly into the airport and say, this is a plans to make improvements great airport you have here'.This is to the Conference Center such something that we hear weekly from as painting and carpet replace- pilots who fly in from all over world." ment. The Conference Center is highly used and continued improvements are needed to ensure continued rental use. -Greg Owen,Airport Manager The Landfill Closure Project is still ongoing.Final construc- tion activities are scheduled to 16 occur in Spring of 2019. 14 / City of Ukiah Budget Story 2018 Services I ' The City Manager's Office has ycommissioned two Innovation Teams, comprised of volunteer City team mem- bers and led by two department heads. The mission of these teams is to elevate the process of finding ways to reduce costs and enhance service delivery. One team is working on approaches to G homelessness issues while the other is working on internal efficiencies. The City utilizes a cost allocation plan as a means of capturing the total costs of providing services and a meth- od for distributing administration and -City Council internal service costs across the various operations that utilize the correspond- ing services. The cost allocation plan Cost of Service:General Government Looking Ahead establishes separate basis of allocation Direct The City focuses on efficient,effective for each indirect activity and is founded Personnel $1,833,200 4o% and economical service delivery that on an approach that is reasonable, Materials,services,and other has meaningful and positive impacts on fair,and equitable. Because services operating 2,137,880 46% health,comfort,and happiness. This and utilization of services can change Grants,loans,and other focus supports the City's efforts in mak- over time,the City Council wishes to assistance - - ing difficult decisions among competing establish an ad-hoc to work with staff Debt service 65,000 1% priorities while delivering and demon- on the development of an ongoing audit Capital outlay/CIP - - strating value in the services provided. plan to review the bases of allocation Total direct 4,036,080 87% The City continues to ensure Ukiah and consider modifications when Indirect residents get the services they need and warranted. Administration and overhead 200,933 5% want,as well as getting value for the tax Internal service use 392,881 8% dollars spent delivering those services. Total indirect 593,814 13% Innovation is a key element in improving Total cost of service $4,629,894 100% service delivery. Valuing Our General Governance The legislative body for the City of Ukiah is the City Council. The same body acts as the governing authority for the Successor Agency to the City of Ukiah Redevelopment Agency.The City Council for the City of Ukiah, comprised of five council members, provides policy direction to the City Manager. The Council adopts ordinances to control the affairs of the City, as well as oversees the fiscal affairs of the City and approves and adopts the annual City budget.The City of Ukiah Planning Commission is a committee of five persons appointed by the Ukiah City Council to review matters related to planning and development.Costs of general governace include administration comprised of the City Manager's Office, City Clerk,City Attorney,Finance Department,Human Resources and Risk Management,and City Treasurer. Welcome - - n r- r UKIAH 17 Services City of Ukiah Budget Story 2018 / 15 8.28% Budget Roads and 11.71% Infrastructure 075 RESIDENTS IN $10,398,680 161CITY Public Safety $14,709,151 207 : 17 FULL TIME CITY 4.36% Internal Services EMPLOYEES $5,473,590 $125,596,566 TOTAL Other • v� Enterprise 0 ADOPTED Operations $11,581,739 The 2.03% Airport _ Operations $2,555,519 i Water Resources $47,259,205 Ukiah Regional Air comprised • "4,485 ft. of runwayi • has • • 7 aircraft on Budget18 16 City of Ukiah General Government • Administration Ole 4 $1,497,875 Parks and Recreation The City of Ukiah maintains 19 parks and facilities for the benefit of our community. Economic Development Revenue by the Numbers 111L� . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -444 $2,291,958 HousingESTIMATED MEASURE "P" REVENUE Support FISCAL YEAR 2017-18 Programs � � � . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $505, 13.14% 26.27% qqqq REVENUE BUDGET Electric FROM STATE : REVENUE Operations FUNDING FROM TAXES 29 9 21 9 958 ESTIMATED MEASURE "Y" REVENUE FISCAL YEAR 2017 - 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Budget City of Ukiah Budget Story 2018 / 17 0 Message From the Finance Director THE Finance Department is responsible for the fiscal health of the City as well as the collection and expenditure of funds in accordance with all applicable laws and regulations. This includes managing the "This processes and recording for day-to-day y transactions, providing accurate reporting to the City Council, City Manager and other bud get year departments as well as performing high level, broad fiscal analysis of current activities,and will be a evaluating economic trends affecting the local economy. milestone The City's overall financial condition con- tinues to reflect a period of positive growth. However, our budgeting approach remains forcapita I conservative, estimating and committing re- sources as a means to ensure structural stabil- ity itywithchangingeconomicconditions. Daniel Buffalo - projects." The Management Team has been dedicated City Finance Director to cost savings whenever possible and watch- ful of their expenditures so that value to the Ukiah citizenry is maximized. This has led to a projected year-end surplus and fortification critical infrastructure improvements. of the City's general fund reserve. We estimate This is a period of tremendous positivity the total reserves to begin the 2017-18 fiscal and opportunity for the City of Ukiah and year at 33 percent of estimated revenues and the greater Ukiah Valley. In that vein,my increase to over 36 percent by year end. These fellow team members and I in the Finance reserves will help the City meet current and Department look forward to continuing future financial challenges,and allows the City to provide the Ukiah community with the Coucil to maintain and even enhance services. highest level of customer service. Management has proposed a balanced bud- get across all funds-including the general fund -for fiscal year 2017-18.It is a prudent spend- ing plan that places strong emphasis on value to the Ukiah community. Further,this budget year will be a milestone for capital projects as -Daniel Buffalo,CPA,CGMA we look to deploy considerable resources for 20 000 / City of Ukiah Budget Story 2018 Finance Directors Message Fiscal Year 2017-18 City-Wide Comparison Fiscal Year Ended 2016-17 2013-14 2014-15 2015-16 (Estimated) 2017-18 Percent of Account Class Actual Actual Actual Year-End Adopted Total Revenue Charges for service $31,272,266 $31,870,710 $30,987,175 $31,181,640 $32,571,996 43.16% Taxes 10,855,860 11,148,160 11,971,445 14,496,864 18,373,882 24.35% State funding 2,051,244 2,243,106 2,162,621 2,636,579 9,188,896 12.18% Internal services provided 1,889,820 1,498,406 4,358,617 4,274,136 5,520,173 7.31% Other grants,subventions,and contributions 2,552,361 2,579,878 2,658,989 2,610,984 2,701,907 3.58% Federal funding 284,402 392,387 553,944 272,387 1,948,500 2.58% Use of money and property 1,269,323 1,362,364 1,582,196 1,544,710 1,744,550 2.31% Franchises 1,601,185 1,643,559 1,514,799 1,503,317 1,580,304 2.09% Other revenue 327,932 386,152 129,037 261,725 1,294,836 1.72% Permits 328,536 233,713 402,339 356,382 421,875 0.56% Fines,forfeitures,and penalties 104,603 90,287 97,968 115,500 115,500 0.15% Licenses 412 6,656 6,648 54 6,550 0.01% Total 52,537,946 53,455,378 56,425,778 59,254,279 75,468,969 100.00% Expenditures Capital outlay/CIP 1,948,212 3,776,324 5,170,764 6,947,052 61,330,443 48.83% Personnel 18,961,328 19,168,915 20,849,865 21,485,758 25,326,387 20.16% Materials,services,and other operating 19,642,901 25,824,498 19,252,344 22,473,294 23,915,108 19.04% Debt service 6,153,161 7,991,519 7,646,608 9,387,120 8,514,337 6.78% Internal service use 3,429,741 3,256,388 4,840,735 4,511,364 5,803,539 4.62% Administration and overhead 1,458,682 2,597,497 2,337,809 2,185,139 3,013,770 2.40% Grants,loans,and other assistance 2,244,823 476,342 391,403 364,102 825,000 0.66% Allocated administration and overhead (1,922,027) (3,263,691) (2,339,598) (2,188,550) (3,132,019) -2.49% Total 51,916,821 59,827,792 58,149,930 65,165,280 125,596,566 100.00% Other financing sources(uses) Other in(out) 81,374 86,226 109,036 300,633 21,383,158 100.00% Total 81,374 86,226 109,036 300,633 21,383,158 100.00% Change in total fund balance/working capital $702,499 $(6,286,188) $(1,615,116) $(5,610,367) $(28,744,439) Fiscal Year Ended 2016-17 2013-14 2014-15 2015-16 (Estimated) 2017-18 Percent of Account Class Actual Actual Actual Year-End Adopted Total Activities Water and sewer operations $11,631,030 $12,066,771 $13,020,546 $18,312,508 $47,259,205 37.63% Electric operations 16,601,481 18,452,579 18,092,998 119,662,789 26,564,013 21.15% Public safety 10,683,958 11,577,080 12,154,653 12,365,235 14,709,151 11.71% Other enterprise operations 846,098 6,314,514 575,014 953,753 11,581,739 9.22% Roads and infrastructure 1,772,123 2,903,465 2,220,474 1,601,502 10,398,680 8.28% Internal services 2,889,422 2,578,749 3,701,204 3,772,665 5,473,590 4.36% Parks and recreation 2,752,484 2,877,249 4,095,878 3,994,802 3,363,345 2.68% Airport operations 1,416,546 1,407,393 1,018,558 1,275,129 2,555,519 2.03% General government and administration 1,696,989 504,386 1,593,500 1,502,072 1,497,875 1.19% Community development 869,872 722,589 771,080 654,666 898,883 0.72% Economic development 468,688 376,518 278,442 867,248 789,565 0.63% Housing and support programs 288,129 46,499 627,583 202,910 505,000 0.40% $51,916,821 $59,827,792 $58,149,930 $65,165,280 $125,596,566 100.00% For additional budget information,please see the City's Finance Department Webpage: http://bit.ly/2iEzlwZ 21 Finance City of Ukiah Budget Story 2018 / 19 0 City-wide Revenues Over Time 80,000,000 70,000,000 ■Other revenue 60,000,000 ■Charges for service ■Other grants,subventions, and contributions 50,000,000 ■State funding 40,000,000 ■Federal funding ■Use of money and property 30,000,000 ■Fines, forfeitures,and penalties 20,000,000 Permits ❑Licenses 10,000,000 ❑Franchises ■Taxes Actual Actual Actual Year-End Recommended 2013-14 2014-15 2015-16 (Estimated) 2017-18 Expenditures by Activity Over Time 1.40,000,000 ■Internal services 1.20,000,000 ■Other enterprise operations 1.00,000,000 ■Airport operations ■Water and sewer operations 80,000,000 ■Electric operations 60,000,000 ■Housing and support programs ■Economic development 40,000,000 ■Community development OParks and recreation 20,000,000 D General government and administration ❑Roads and infrastructure Actual Actual Actual Year-End Recommended ■Public safety 2013-14 2014-15 2015-16 (Estimated) 2017-18 20 / City of Ukiah Budget Story 2018 Finance 22 City-wide Expenditures Over Time 140,000,000 120,000,000 100,000,000 80,000,000 ■Capital outlay/CI P 0 Debt service 60,000,000 ®Grants,loans, and other assistance 0Materials,services, and other operating 40,000,000 ■Personnel 20,000,000 Actual Actual Actual Year-End Recommended 2013-14 2014-15 2015-16 (Estimated) 2017-18 Activities Over Time City-wide 60,000,000 50,000,000 40,000,000 ■Enterprise ■Interest ■Community development 30,000,000 ❑Parks and recreation ®Public works 20,000,000 I� II I I ®Public safety LJ L� IJ IJ LJ ■General government 10,000,000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 23 PAI Finance City of Ukiah Budget Story 2018 / 21 40 Sources of Revenue City-Wide Other revenue 1.85% Franchises 2.26% Taxes 26.27% Licenses 0.01% Chargesfor service Permits 46.57% 0.60% Fines,forfeitures, and penalties Statefundin 0.17% 13.14% Federal funding Use of f ° Other grants, moneyand _ 2.79/° subventions,and property contributions 2.49% 0 ° * Adjusted for internal services Appropriations by Use City-Wide Personnel 21.12% Materials, Capital outlay/CIP services,and 51.15% otheroperating 19.94% Debt service 7.10% Grants,loans,and otherassistance 0.69% * Adjusted for internal services 24 / City of Ukiah Budget Story 2018 Finance 2017-18 Measure P Measure P: Transaction and Use Tax Measure P,passed by a simple majority(50%plus 1)of Ukiah voters in November of 2014 was a general(unrestricted) transaction and use tax. It continued a sun-setting transaction and use tax,known as Measure S(2005). Measure T (2005),passed in conjunction with Measure S,was a distinctly separate,advisory Measure indicating the voting pub- lic's preference for the use of Measure S proceeds. The City Council has committed to using the full amount of Measure P resources for public safety. Police and Fire Expenditures Compared to Measure S/P and General Revenues Over Time 12,000,000 10,000,000 8,000,000 6,000,000 - — 4,000,000 2,000,000 - 20M09 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-17 2017-18 (Estimated) —Polic pe diW— —Fire eKp.dit.- —M--s/P revenue —G-1 revenues Uses and Sources Public Safety Activities Comparative, Baseline (2015) to June 30, 2018 Measure P Expenditure Uses Baseline Increase Baseline Increase by Category FY 2014-15 FY 2017-18 (Decrease) Dedicated Revenue Sources FY 2014-15 FY 2017-18 (Decrease) Police: Measure P transaction 2,465,521 2,921,958 456,437 Sworn officers 32 34 2 and use tax Misc personnel 18 19 1 Public safety revenue: Personnel $6,049,608 $7,004,191 $954,583 Police 262,254 383,825 121,571 Operations 2,660,085 2,748,399 88,314 Fire 37,235 62,000 24,765 Capital 186,594 230,000 43,406 Other 739,607 452,178 (287,429) Total police 8,896,287 9,982,590 1,086,303 Total revenue 3,504,617 3,819,961 315,344 Fire: Firefighters: Excess(deficiency) City 11 11 - revenues over UVFD 6 6 - expenditures (7,975,477) (9,746,246) (1,770,769) Personnel 1,506,406 1,595,102 88,696 Other Financing Sources Operations: General revenues, Contractual 516,180 1,005,495 489,315 general fund 7,975,477 9,746,246 1,770,769 Other 530,822 862,021 331,199 Capital 30,400 121,000 90,600 Remaining resources $ $ $ Total fire 2,583,807 3,583,618 999,811 Total public safety 11,480,094 13,566,207 2,086,113 � 25 Finance City of Ukiah Budget Story 2018 / 23 0 2017-18 Measure Y Measure Y: Transaction and Use Tax Measure Y,passed by a simple majority(50%plus 1) of Ukiah voters in November of 2016,is a general(unrestricted) transaction and use tax. A general,unrestricted tax is one that can be used to fund any program,function,service,or project at the discretion of the City Council. It is not a special,restricted tax,which would require approval of two- thirds of the voting public. Measure Z,passed in conjunction with Measure Y,was a distinctly separate,advisory Mea- sure Y,indicating the voting public's preference for the use of Measure Y proceeds. The City Council has committed to using the full amount of Measure Y resources for City streets and rights-of way. Street Maintenance and Repair 2017-18 Budget amount,2016-17 (base year), net related transfers in $912,560 (a) Recommended amount,2017-18 9,463,814 (b) Increase(decrease)from base year(b)-(a) $8,551,254 (c) Estimated Revenue 2017-18 Measure Y:Transaction and Use Tax $2,921,958 (d) Additional resources 7.150.907 (e) Total available for street maintenance and repair(d)+(e) $10,072,865 (f) Analysis 2017-18 Amount available for additional maintenance and repair(f)-(c) $1,521,611 (g) General fund base commitment amount(a) $912,560 (h) Total recommended amount appropriated to street maintenance and repair(b)+(g)+ $10,985,425 (i) (h) General Other Revenue Financing Measure Fiscal Year 2015-16 Recommended Uses and Projects Project No. Cost Share Sources Y Share Total Funding Redwood Business Park Road Improvements 13001 $7,333,000 $- $7,150,907 $182,093 57,333,000 Debt service on new infrastructure borrowing 13001 425,707 425,707 425,707 Enhanced Public Works capacity-personnel 118,787 118,787 118,787 Enhanced Public Works capacity-operations 315,018 - 315,018 315,018 Misc street engineering,maintenance,and repair 1,271,302 912,560 358,742 1,271,302 Reserve for future street maintenance and repair projects 1,521,611 - 1,521,611 1,521,611 10,985,425 $912,560 $7,150,907 $2,921,95$ $10,985,425 26 24 / City of Ukiah Budget Story 2018 Finance CONTACT CITY COUNCIL CITY EXECUTIVE MANAGEMENT Jim Brown Sage Sangiacomo Mayor City Manager ,ibrown(�Dci tVofukiah.com ssaniacomo(�Dcityofukiah.com Kevin Doble Shannon Riley Vice-Mayor Deputy City Manager kdoble(@cityofukiah.com srjleVAaDcitVofukiah.com Maureen Mulheren Kristine Lawler Council Member City Clerk mmulheren(�pci ofukiah.com klawl er(�_)ci yofukiah.com Douglas Crane Greg Owen Council Member Airport Manager dcraneCd)ci yofukiah.com gow n�,�ityofukiah.com Steve Scalmanini Craig Schlatter Council Member Director of Community Development sscalmanini@ci ofukiah.com cschlatter(cDci yofukiah.com Tami Bartolomei Community Services Administrator thartolomej(@citvofukiah.com Mel Grandi Electric Utility Director m rg andic@cjtvofukiah.com Dan Buffalo Director of Finance dbuffal ocd)cityofuki ah.com Sheri Mannion Director of Human Resources smannjon6d)cjtvofukjah.com Kirk Thomsen Interim Fire Chief kthomsen(�pofukiah.com Chris Dewey Police Chief cdewev(�_)ci tyofuki ah.com Tim Eriksen Public Works Director teriksenacityofukiah.com 4% 27 Contact City of Ukiah Budget Story 2018 / City of Ukiah Bud et Stor City of Ukiah 300 Seminary Avenue Ukiah, California 95482 www.cityofukiah.com The full budget document can be found here: http://bit.ly/2!EzlwZ 28 Agenda Item No.: 13c MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-245-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Receive Presentation on OpenGov Performance Measures and Stories and Efforts to Enhance Community Engagement in City's Finances; and Authorize the City Manager to Negotiate and Execute an Amended Agreement with OpenGov and Approve the Corresponding Budget Amendment. DEPARTMENT: Finance PREPARED BY: Daphine Harris ATTACHMENTS: Attachment 1- City of Ukiah Agreement Summary: OpenGov's Performance Measures and Stories is an intuitive and efficient way to improve understanding and awareness by aggregating data from multiple sources. The focus is to create value by generating community engagement through compelling narrative, combined with financial and performance data to show how capital projects, tax measures, public safety concerns, and more affect the community. Background: The City of Ukiah has a current contract with OpenGov for Transparency Gold. This application is used solely for presentation of budget and financial reporting numbers. In the past year, the chart of accounts has been updated to reflect internal changes through the budget process. Transparency Gold has been rolled out to City departments as an internal tracking system. Departments can review monthly revenues and expenditures as well as the ability to compare budget to actuals. The next step for Transparency Gold is to deploy it for public use. To compliment this and enhance the City's efforts to promote transparency and accountability, staff recommends implementing OpenGov's Performance Measures and Stories application. Performance Measures and Stories give an intuitive understanding for citizens to grasp major components of RECOMMENDED ACTION: Council to receive a presentation and authorize the City Manager to negotiate and execute an amended agreement with OpenGov and approve the corresponding budget amendment. BUDGET AMENDMENT REQUIRED:Yes CURRENT BUDGETAMOUNT: $6,500;Advertising& Promotion; 10012300.52510 PROPOSED BUDGET AMOUNT: $23,059 increase for a total of$29,559;Advertising& Promotion; 10012300.52510 FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: 43817, 44807 COORDINATED WITH: Mary Horger, Procurement Manager z Approved: S e Sang! omo, City Manager City services, most notably its efforts toward moving forward its capital budget. Implementation will reduce manual reporting, data scrubbing, and formatting with on-demand access to dynamic, interactive dashboards. Adding an additional component to the suite, OpenGov integrations, will provide automatic updates to the platform reflecting in up-to-date data promoting accountability and alignment by establishing goals for departments, programs, or initiatives. Discussion: Preparation for the 2018-19 Capital Improvement budget has already begun. The Budgeting Best Practices Ad Hoc committee has met to review and discuss the presentation of the capital budget. The budget team presented the Ad Hoc committee with an efficient way to track the progress of key city initiatives and bring tangible visibility, openness, and accountability to city operations. OpenGov's Performance Measures and Stories, coupled with OpenGov's integrations, allows for real time tracking of capital projects. Performance management will increase accountability, demonstrate progress, and show results by uniting financial and performance data. The Ad hoc requested staff to solicit pricing. Performance Measure and Stories is a new product offered by OpenGov but has been and is currently being developed for a number of municipalities. Staff asked OpenGov for a list of agencies similar to Ukiah that are in contract for the product. In California, those cities include San Rafael and Modesto. Outside of California, such cities include Olympia, WA; Lenexa, KS; and Sandpoint, ID (population 8,000). Currently the City is paying $6,500 annually for Transparency Gold. This was promotional pricing, which OpenGov is honoring in perpetuity, even though the price for this application is now $11,000 annually. The City's contract is up for renewal in January of 2018. The new contract proposed will include Transparency Gold, OpenGov Performance Measures and Stories, OpenGov Integrations, and a one-time fee for the implementation of OpenGov Performance Measures and Stories. The total cost for the first year will be $29,558.33 and each following year will be $23,700.00 for a contract term of five years. OpenGov's proposal and proposed contract amendment is included here as Attachment 1. 2 2 Attachment 1 OPENGOV, INC.AMENDED AND RESTATED SOFTWARE AGREEMENT OpenGov, Inc. 955 Charter Street 7Redwood City,CA 94063 United States Contract Effective Date 1/1/2018 Prepared By Greg Balter Contract End Date 12/31/2022 Title Account Executive Contract Term 60 Months Email Address gbalter@opengov.com CUSTOMER •• • Customer Name City of Ukiah,CA Bill To Name City of Ukiah, CA Contact Name Daniel Buffalo Bill To Address 300 Seminary Avenue Phone 707-463-6220 Ukiah,CA 95482 Email Address dbuffalo@cityofukiah.com United States ORDER Solution Effective Date End Date AnnualFee Total Price OpenGov Reporting&Analysis 1/1/2018 12/31/2022 $6,500.00 $32,500.00 CREDIT for Prepaid Unused Fees for OpenGov Reporting 1/1/2018 1/31/2018 $0.00 -$541.67 &Analysis services from 1/1/2018 through 1/31/2018 OpenGov Performance Measures and Stories 1/1/2018 12/31/2022 $13,500.00 $67,500.00 OpenGov Integrations 1/1/2018 12/31/2022 $3,700.00 $18,500.00 OpenGov Performance Measures and Stories Deployment 1 1/1/2018 12/31/2022 $0.00 $6,400.00 Annual Fee $23,700.00 Grand Total $124,358.33 Billing Frequency Annual-See Chart Below Billing Date Amount Du January 1,2018 $29,558.33 January 1,2019 $23,700.00 January 1,2020 $23,700.00 January 1,2021 $23,700.00 January 1,2022 $23,700.00 This Amended and Restated Software Agreement between City of Ukiah,California (the"Customer")and OpenGov,Inc. ("OpenGov")is effective as of the Contract Effective Date listed above and supersedes in its entirety that certain Software Agreement,dated February 1,2015,between the parties. This Amended and Restated Software Agreement("Agreement")is entered into between OpenGov, Inc.,with its principal place of business at 955 Charter Street, Redwood City,94063("OpenGov"),and you,the entity identified above("Customer"),as of the Effective Date.This Agreement includes and incorporates the OpenGov Terms and Conditions attached as Appendix A. By signing this Agreement, Customer acknowledges that it has reviewed,and agrees to be legally bound by,the OpenGov Terms and Conditions. Each party's acceptance of this Agreement is conditional upon the other's acceptance of the terms in the Agreement to the exclusion of all other terms. 3 1 OPENGOV, INC.AMENDED AND RESTATED SOFTWARE AGREEMENT SIGNATURE Customer:City of OpenGov, Inc. Ukiah,CA Signature Signature Name Name Title Title Date Date TERMS AND CONDITIONS APPENDIX A OpenGov Terms and Conditions 1. SOFTWARE SERVICES 1.1 Subject to the terms and conditions of these OpenGov Terms and Conditions(the"Agreement"),OpenGov will use commercially reasonable efforts to perform the software services(the"Software Services")identified in the applicable Software Agreement entered into by OpenGov and Customer("Software Agreement"). 1.2 Customer understands that OpenGov's performance depends on Customer timely providing OpenGov with a copy of the Customer's chart of accounts in.csv or.xIs format.In addition,Customer agrees to provide OpenGov with five or more years of general ledger data,also in.csv or.xIs format,including budget data for the current year and actual expense and revenue data for past years.Any dates or time periods relevant to OpenGov's performance will be extended appropriately and equitably to reflect any delays caused by Customer's failure to timely deliver any such materials.OpenGov shall not be liable for any delays in performance under this Agreement resulting from Customer's failure to meet these obligations. 2. RESTRICTIONS AND RESPONSIBILITIES 2.1 This is a contract for access to the Software Services and Customer agrees not to,directly or indirectly:reverse engineer, decompile,disassemble,or otherwise attempt to discover the source code,object code,or underlying structure,ideas,or algorithms of the Software Services,documentation or data related to the Software Services,except to the extent such a restriction is limited by applicable law;modify,translate,or create derivative works based on the Software Services;or copy,rent,lease,distribute,assign, sell,or otherwise commercially exploit,transfer,or encumber rights to the Software Services;or remove any proprietary notices. 2.2 Customer will use the Software Services only in compliance with all applicable laws and regulations(including,but not limited to,any export restrictions). 2.3 Customer shall be responsible for obtaining and maintaining any equipment and other services needed to connect to, access or otherwise use the Software Services and Customer shall also be responsible for(a)ensuring that such equipment is compatible with the Software Services,(b)maintaining the security of such equipment,user accounts,passwords and files,and(c) for all uses of Customer user accounts with or without Customer's knowledge or consent. 3. OWNERSHIP.OpenGov retains all right,title,and interest in the Software Services and all intellectual property rights (including all past,present,and future rights associated with works of authorship,including exclusive exploitation rights,copyrights, and moral rights,trademark and trade name rights and similar rights,trade secret rights,patent rights,and any other proprietary rights in intellectual property of every kind and nature)therein. 4. CONFIDENTIALITY.Each party(the"Receiving Party")agrees not to disclose(except as permitted herein)any Confidential Information of the other parry(the"Disclosing Parry")without the Disclosing Parry's prior written consent."Confidential Information"means all confidential business,technical,and financial information of the disclosing party that is marked as "Confidential"or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure(including the terms of the applicable Software Agreement). OpenGov's Confidential Information includes,without limitation,the software underlying the Software Services and all documentation relating to the Software Services."Confidential Information"does not include"Public Data,"which is data that the Customer has previously released or would be required to release according to applicable federal,state,or local public records laws.The Receiving Parry agrees:(i)to use and disclose the Confidential Information only in connection with this Agreement;and 4 2 OPENGOV, INC.AMENDED AND RESTATED SOFTWARE AGREEMENT (ii)to protect such Confidential Information using the measures that Receiving Parry employs with respect to its own Confidential Information of a similar nature,but in no event with less than reasonable care.Notwithstanding the foregoing,Confidential Information does not include information that:(i)has become publicly known through no breach by the receiving parry;(ii)was rightfully received by the receiving parry from a third parry without restriction on use or disclosure;or(iii)is independently developed by the Receiving Party without access to such Confidential Information. Notwithstanding the above,the Receiving Parry may disclose Confidential Information to the extent required by law or court order,provided that prior written notice of such required disclosure and an opportunity to oppose or limit disclosure is given to the Disclosing Parry. 5. DATA LICENSE.Customer grants OpenGov a non-exclusive,transferable,perpetual,worldwide,and royalty-free license to use any data or information submitted by Customer to OpenGov for the development of new software or the provision of the Software Services. 6. PAYMENT OF FEES.The fees for the Software Services("Fees")are set forth in the applicable Software Agreement. Customer shall pay all Fees within thirty(30)days after the date of OpenGov's invoice,which shall be billed as of the Effective Date. Taxes.All Fees under this Agreement are exclusive of any applicable sales,value-added,use or other taxes("Sales Taxes"). Customer is solely responsible for any and all Sales Taxes,not including taxes based solely on OpenGov's net income.If any Sales Taxes related to the Fees under this Agreement are found at any time to be payable,the amount may be billed by OpenGov to,and shall be paid by,Customer. If Customer fails to pay any Sales Taxes,then Customer will be liable for any related penalties or interest,and will indemnify OpenGov for any liability or expense incurred in connection with such Sales Taxes. 7. TERM&TERMINATION 7.1 Subject to compliance with all terms and conditions,the term of this Agreement shall be from the Contract Effective Date and shall continue until the Contract End Date specified on page one(1)of the Agreement(the"Initial Term").The Customer will be billed according to the Billing Frequency as specified above.Unless either parry declines to renew in writing no less than thirty(30) days before the Contract End Date,this Agreement shall renew for another period of the same duration as the Initial Term.The Customer will be billed on an annual basis for each twelve(12)month term. If either party materially breaches any term of this Agreement and fails to cure such breach within thirty(30)days after notice by the non-breaching party(ten(10)days in the case of non-payment),the non-breaching parry may terminate this Agreement immediately upon notice. 7.2 Upon termination,Customer will pay in full for all Software Services performed up to and including the effective date of termination.Upon any termination of this Agreement:(a)all Software Services provided to Customer hereunder shall immediately terminate;and(b)each parry shall return to the other parry or,at the other parry's option,destroy all Confidential Information of the other party in its possession. 7.3 All sections of this Agreement which by their nature should survive termination will survive termination,including,without limitation,accrued rights to payment,confidentiality obligations,warranty disclaimers,and limitations of liability. 8. WARRANTY AND DISCLAIMER 8.1 OpenGov represents and warrants that:(i)it has all right and authority necessary to enter into and perform this Agreement;and(ii)the Software Services shall be performed in a professional and workmanlike manner in accordance with generally prevailing industry standards. 8.2 Customer represents and warrants that(i)it has all right and authority necessary to enter into and perform this Agreement;(ii)it owns all right,title,and interest in and to all data provided to OpenGov for use in and in connection with this Agreement,or possesses the necessary authorization thereto;(iii)OpenGov's use of such materials in connection with the Software Services will not violate the rights of any third parry and(iv)it will not transfer any Personally Identifiable Information("PII")to the Software Services platform. 8.3 OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAYBE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT ASSET FORTH IN THIS SECTION 8,THE SOFTWARE SERVICES ARE PROVIDED"AS IS" AND OPENGOV DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING,BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY,TITLE, FITNESS FOR A PARTICULAR PURPOSE,AND NON-INFRINGEMENT. 9. LIMITATION OF LIABILITY. NEITHER PARTY, NOR ITS SUPPLIERS,OFFICERS,AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR RELATED TERMS AND CONDITIONS UNDER ANY CONTRACT, NEGLIGENCE,STRICT LIABILITY,OR OTHER THEORY:(A)FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B)FOR ANY INDIRECT,EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL,OR CONSEQUENTIAL DAMAGES;OR(C)FOR ANY MATTER BEYOND SUCH PARTY'S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE. IN NO EVENT SHALL EITHER PARTY'S AGGREGATE,CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV(OR, IN THE CASE OF CUSTOMER, PAYABLE)FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE 5 3 OPENGOV, INC.AMENDED AND RESTATED SOFTWARE AGREEMENT ACT THAT GAVE RISE TO THE LIABILITY. 10. MISCELLANEOUS.Capitalized terms not otherwise defined in these Terms and Conditions have the meaning set forth in the applicable Software Agreement.Neither parry shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement,other than payment obligations,due to any act of god,act of governmental authority, or due to war,riot,labor difficulty,failure of performance by any third party service,utilities,or equipment provider,or any other cause beyond the reasonable control of the parry delayed or prevented from performing.OpenGov shall have the right to use and display Customer's logos and trade names for marketing and promotional purposes in connection with OpenGov's website and marketing materials,subject to Customer's trademark usage guidelines(as provided to OpenGov). If any provision of this Agreement is found to be unenforceable or invalid,that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable.This Agreement is not assignable or transferable by either parry without the other parry's prior written consent,provided however that either parry may assign this Agreement to a successor to all or substantially all of its business or assets.This Agreement(including the Software Agreement)is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements,communications,and other understandings relating to the subject matter of this Agreement,and that all waivers and modifications must be in a writing signed by both parties.No agency,partnership,joint venture,or employment is created as a result of this Agreement and neither party has any authority of any kind to bind the other parry in any respect. In any action or proceeding to enforce rights under this Agreement,the prevailing party will be entitled to recover costs and attorneys'fees. All notices under this Agreement will be in writing and will be deemed to have been duly given when received,if personally delivered;when receipt is electronically confirmed,if transmitted by facsimile or e-mail;the day after it is sent,if sent for next day delivery by recognized overnight delivery service;and upon receipt,if sent by certified or registered mail,return receipt requested.This Agreement shall be governed by the laws of the State of California without regard to its conflict of laws provisions. APPENDIX B OpenGov Service Level Metrics 1. SCHEDULED DOWNTIME. When needed,OpenGov will schedule downtime for routine maintenance or system upgrades("Scheduled Downtime")for its Services.OpenGov shall exercise commercially reasonable efforts to schedule Scheduled Downtime outside of peak traffic periods.OpenGov will notify Customer's designated contact at least twenty-four(24)hours prior to the occurrence of Scheduled Downtime. 2. SYSTEMS ACCESSIBILITY WARRANTY. The Services will be accessible 99.9%of the time,7 days of the week,and 24 hours per day,as calculated over a calendar month("Systems Accessibility Warranty").Such System Accessibility Warranty shall not apply to,and OpenGov will not be responsible for,any inaccessibility which:1)results from Scheduled Downtime,including a maintenance period every Tuesday from 6:00pm Pacific Time to 11:00pm Pacific Time;2)results from a failure of equipment, software or services not under the direct control of OpenGov;3)results from the failure of communication or telephone access service or other outside service or equipment not the fault of OpenGov;4)is caused by a third parry not under OpenGov'control;or 5)is a result of causes beyond the reasonable control of OpenGov,including any force majeure event.To the extent solely under OpenGov'control,OpenGov shall be responsible for monitoring and maintaining adequate controls over Customer Data transmissions and storage.OpenGov shall be solely responsible for setting applicable data processing and transmission parameters. APPENDIX C OpenGov Support Services 1. Support. Customer support is available via email 12 hours per day,Monday through Friday,excluding OpenGov' corporate designated holidays.See below for a list of holidays observed by OpenGov. Problems may be reported any time, however,OpenGov will not be obligated to assign work after business hours(9 a.m.to 5 p.m.Pacific Time). 2. Liaisons.On or before the Activation Date,Customer and OpenGov shall each designate a liaison as a respective point of contact for technical issues. Each parry may change such liaison upon written notice from time to time at reasonable intervals. OpenGov will not be obligated to provide support to any person other than the Customer's designated liaison. 3. Holidays.OpenGov observes the following holidays:New Year's Day, Presidents Day,Memorial Day, Independence Day, Labor Day,Thanksgiving Day,Day after Thanksgiving Day,Christmas Eve Day,Christmas Day,and New Year's Eve. 6 4 Agenda Item No.: 13d MEETING DATEITIME: 12/20/2017 000 PEAK ITEM NO: COU-236-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Discussion and Appointments Regarding 2018 Council Assignments, and Consideration of Disbandment and Modification to City Council Committees and Ad Hocs DEPARTMENT: Clerk/Admin PREPARED BY: Ashley Cocco ATTACHMENTS: Attachment 1- 2018 Council Assignments List- DRAFT Summary: Mayor Doble will make his recommendations for the 2017 Council Special Assignments to Boards, Commissions, and Committees. Background: City of Ukiah Councilmembers take an active role in various commissions and committees that are part of city, county, regional, and statewide governance and interests. Each year, the Mayor leads a discussion and makes annual appointments for members assigned to the various groups. The assignments are broken out into four categories as follows: County/ Regional (On-going; Principal Representative + Alternate) - The City takes part in decision making by these groups and is represented by an appointed member, who has a designated alternate. These assignments require attendance at a monthly meeting. RECOMMENDED ACTION: 1) Discuss Mayor's recommended assignments, making any possible appointments or re-assignments; 2) Consider the possible continuation, disbandment, and addition of City Council ad hoc committees; and 3) Direct the City Clerk to finalize and attach the 2018 Council Assignments and Ad Hoc Committee List to the December 20, 2017 Minutes. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSEDBUDGETAMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk and Sage Sangiacomo, City Manager Approved: S e Sang! omo, City Manager County/ Regional (On-going; One + Staff Alternate) - The City takes part in discussions, may be a member of the Board, or have ex officio status (observer). City staff is active with these groups and serves as an alternate or single representative for the City. These groups have monthly meetings. Local / County/ Regional Liaisons (On-Going; One or Two Council and/or Staff) - This group varies; some meetings are regularly scheduled and others are arranged occasionally as needed. This group includes appointments that may, from time to time, include a Board seat for a City Council member. Ad Hoc Committees (Limited Time; Two Council + Principal Staff Support) - The City Council may establish and appoint Ad Hoc members at any time throughout the year. Ad Hoc committees are for specific issues and do not carry over year to year unless that specific issue remains under discussion. ***Note: Although the Council Ad Hoc Committees are a part of the Council Special Assignment List, they are officially appointed by the Council at various meetings, and are subject to Council approval for any changes. Discussion: Staff Recommendations: Attachment 1 is a draft of the 2018 Council Special Assignment List with Ad Hoc Committees included. The Mayor can lead a discussion with Council regarding Council assignments and make any appointments or reassignments per that discussion. Staff recommends directing the City Clerk to attach the finalized copy of the 2018 Council Assignments List to the December 20, 2017 Minutes for recordation. 2 2 r V ,a N E E N j U U n r n n rn O N >� M m A of n UU v m a 7 m m o m o (j 7 7 OLa Y ❑ ❑�c ❑� .c E E in ❑ E .T. E g g.__ �.E �.__ T 0 m v ❑ d w m Y y s w J U v m m U U v .r a o U $ �-Ea o c E m °� w E Q o 3 E O - O Y £YJ L Y L >i E >i E >` L r L U ¢ T L U Q o N L O pp > (O @ fa d pp d p j (a @ (0 E C-) U j �? 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@ da> �dOL O Op 1 Y dd . > r -o 2 d E LL d d n wd imn s-p 3TO 0 OO> O d O 2 Od d d m m a d ch d � O a � y O N CL d L N >o m m o M U) o m x d@ m Z 0 w E i 2 E N >N L LL'N W N d N O a N >N a ELM 2co Q o ate. v o d Ufnm K v Qv O W d O U w. o @rn m°' c C7rn rn Qrn ma` .dip Lrn @o' mrn a o6 uIOQ� Q 0oma 3Qo EQ yQ ❑=din°'d °Q �0Q Q O Q (�O m O U 7 U d U U 7 J U N O U m U > a a U 3 u)U O O U V o U ?+U J Y U VI 7 CO J 3 d 0�°y U u) a J U Cl) N d O N N ❑ )O N �Iti5Im> >v ��v �� �� w���Dw ND ��� m t6 J m >, d 0 U @ p❑ ❑ ❑ p J N p O d ° a d 0 i°O ..d. 0 ° Q U N W - ` 0 0 Cl) O w i5 rQ O d a' 0 Q ?�Q O `Q y u) u) y �' O N li y o Ua U o0 y J0N 00 �❑ v � 0 U� > 7 0 0 u) n .)O@ - 't @ N m C u) n ❑ m N > m m(D U�❑ >J �❑rt �� amu) m o mU mU' m L)0) x s M d @ N s E E E E E Z 0 T 0 n T N@ O@ L W > E m N '@O O O Oc 0 m 0 a O C O d d Z o � �s FY Fz �Z �o g� v ❑ V a�� > U�m > M E M E C7 N E Nrn E Q 0 Cl) 9 d 0 Cl) 00 _ Q 3 d W ° 0 ,O J y d r ° ❑ h m U c U m U ' m Om ° dJ o ¢O E ° V a d JZo E r E 6 r p d ?> N❑a�> �E ) y O UU d yE' V m w U Om °c 00 d U ° CJ> Cwo d L c ° d a n 0d E O E E 0 0 E9 m W N m E E J c d J 0 W U ❑ ❑ U Ir Z 2 4 2 0 a LL 2018 COUNCIL ASSIGNMENTS - DRAFT Attachment 1 2018 AD HOCCOMMITTEES COMMITTEE • PRINCIPAL STAFF SUPPORT Electric Grid Operational Improvements Crane/Scalmanini Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com; Tim Eriksen,Public Works Director/City Engineer;463-6280 Rate Studies for Electric,Water, Sewer Crane/Doble teriksen@cityofukiah.com; Sean White,Water/Sewer Director;463-5712 swhite@cityofukiah.com; Dan Buffalo, Director of Finance 463-6220 dbuffalo@cityofukiah.com Sage Sangiacomo,City Manager; 463-6221 ssangiacomo@cityofukiah.com; Guy Mills, Project&Grant Admin;467-5719 Sales Tax Sharing Crane/Doble gmills@cityofukiah.com; David Rapport,City Attorney;467-2800 drapport@cityofukiah.com Dan Buffalo, Finance Director;463-6220 dbuffalo@cityofukiah.com Tim Eriksen, Public Works Director/City Engineer;463-6280 Ukiah Valley Sanitation District Crane/Dobie teriksen@cityofukiah.com Mediation Sean White,Water Resources Director;467-5712 swhite cit ofukiah.com Tim Eriksen, Public Works Director/City Engineer;463-6280 Solid Waste Rate Brown/Mulheren teriksen@cityofukiah.com Dan Buffalo, Finance Director;463-6220 dbuffalo@cityofukiah.com; Groundwater Sustainability Crane/Doble Sean White,Water/Sewer Director;463-5712 swhite@cityofukiah.com Chris Dewey, Police Chief;463-6245 cdewey@cityofukiah.com Marijuana Legislation and Policy Mulheren/Brown Craig Schlatter,Community Dev. & Planning Director;463-6219 cschlatter cit ofukiah.com Strategic Planning Crane/Doble Sage Sangiacomo,City Manager; 463-6221 ssanciiacomo@cityofukiah.com Landfill Closure Crane/Scalmanini Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen cit ofukiah.com City Water Rights Doble/Crane Sean White,Water/Sewer Director;463-5712 swhite cit ofukiah.com Downtown Parking Management Mulheren/Brown Shannon Riley, Deputy City Manager;467-5793 srile cit ofukiah.com Budget Development Best Practices Dan Buffalo, Finance Director;463-6220 dbuffalo@cityofukiah.com; and Financial Policy Crane/Doble Sheri Mannion, Human Resource Director/Risk Manager,463- 6272, smannion@cityofukiah.com Public Works Project Specification Tim Eriksen, Public Works Director/City Engineer;463-6280 Development Crane/Dobie teriksen@cityofukiah.com Sanctuary City Brown/Scalmanini Shannon Riley, Deputy City Manager;467-5793 srile cit ofukiah.com Uniform Cost Accounting Crane/Mulheren Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen cit ofukiah.com Cost Allocation Plan Crane/Doble Dan Buffalo, Finance Director;463-6220 dbuffalo@cityofukiah.com 5 3 of 3 12/12/2017