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2017-11-15 Packet
City of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber♦300 SeminaryAvenue*Ukiah, CA 95482 November 15, 2017 - 6:00 PM 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Recommended Action: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. Attachment 1- UVSD Litigation Update Box Files location 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Approval of the November 1, 2017, Regular Meeting Minutes. Recommended Action: Approve Minutes of November 1, 2017, a Regular Meeting, as submitted. Attachment 1- Minutes of November 1, 2017- Draft 5.b. Approval of the November 6, 2017, Special Meeting Minutes. Recommended Action: Approve the Minutes of November 6, 2017, a Special Meeting, as submitted. Attachment 1- Minutes of November 6, 2017- Draft 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the rightto a review of that decision by court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,which generaIlyIimits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7 CONSENT CALENDAR Page 1 of 5 The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered atthe completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of October 2017. Recommended Action: Approve the Report of Disbursements for the month of October 2017. Attachment 1-October 2017 Summary of Disbursements Attachment 2-Account Codes (for reference) Attachment 3-Object Codes (for reference) Attachment 4-October 2017 Disbursement Detail 7.b. Approval of Notice of Completion for the Perkins Street Underground District#2 Project, Specification No. 14-15, and Approval of Final Payment of the 5% Retention to Coastside Concrete. (EUD) Recommended Action: Approve Notice of Completion for the Perkins Street Underground District#2 Project, Specification No. 14-15, and approve final payment of the 5%retention to Coastside Concrete &Construction, Inc. Attachment 1- Perkins Street Undergrounding Project, Specification 14-15 Attachment 2- Notice of Completion - Perkins Street Undergrounding Project, Specification 14-15 7.c. Approve the Purchase of Printing Services for the Activities and Recreation Guide from Wesco Graphics in the Amount of$45,127.62 Plus Tax. Recommended Action: Approve the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics for a three-year term in the amount of$45,127.62 plus tax. Attachment 1- Bid Tabulation - Recreation Guide Printing 7.d. Approval of Ukiah Valley Fire District and City of Ukiah Employee Transfer Agreement. Recommended Action: Approve Ukiah Valley Fire District and City of Ukiah Employee Transfer Agreement. Attachment 1- Employee Transfer Language - Draft 7.e. Possible Adoption of an Ordinance of the City Council of the City of Ukiah Amending Section 3951 of Article 1 to Chapter 6 in Division 4 of the Ukiah City Code, Regarding the Requirements for Notice of a Proposed Utility Rate Change. Recommended Action: Adopt the Utility Rate Change Ordinance. Attachment 1- Utility Rate Amendment Ordinance Attachment 2- UCC Article 1, Chapter 6, Division 4 7.f. Notification to City Council of Amendment No. 2 for Contract#1617-220, with Lee Mechanical, Inc. for the Repair of 54-inch Valve Bearing for a Total Contract Amount of $15,989.56. (EUD) Recommended Action: Receive report on the contract#1617-220 for services to provide inspection, report and repairs at the Mendocino Hydroelectric Plant in the amount of $15,989.56. None Page 2 of 5 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes inputfrom the audience. Ifthere is a matter ofbusiness on the agenda thatyou are interested in,you mayaddress the Council when this matter is considered. Ifyou wish to speak on a matterthat is not on this agenda,you maydo so atthis time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to betaken on audience comments in which the subject is not listed on the agenda. 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PM) 11.a. Discussion and Possible Adoption of Resolution Amending Aviation Fuel Prices at the Ukiah Regional Airport. Recommended Action: Conduct a Public Hearing and adopt the resolution amending the aviation fuel prices at the Ukiah Regional Airport. Attachment 1- Resolution 2015-03- Establishing Fuel Prices at Airport Attachment 2- Resolution 2015-04- Establishing Bulk Store Fuel Prices and Self Fueling Prices Attachment 3- Proposed Resolution - 2017 Attachment 4- 2017 Airport Fuel Pricing Chart 11.b. Conduct a Public Hearing and Adopt Resolution to Establish the Gobbi Street Underground District No. 3. Gobbi Street from Orchard Ave. to State Street Including Sections of Main Street and Leslie Street, Its Boundaries, Proposed Schedule. (EUD) Recommended Action: Adopt Resolution establishing Gobbi Street Underground District No. 3, and approve boundaries and proposed timeline. Attachment 1-Gobbi Boundary Map -State to Orchard 8.5x11.pdf Attachment 2-Gobbi St. Boundary Description Attachment 3-Gobbi Timeline Attachment 4- Proposed Resolution redline and clean copies 12 UNFINISHED BUSINESS 12.a. Conduct Interviews, Review the Nomination Received, and Adopt a Resolution Making an Appointment to the Parks, Recreation, and Golf Commission. Recommended Action: Conduct interviews, review the nomination received, and adopt the proposed resolution appointing to the Parks, Recreation, and Golf Commission with a term ending November 15, 2020. Attachment 1-Applications (with redactions) Attachment 2- Resolution 2014-48 Attachment 3-Ordinance 1159 Attachment 4- Nomination Letter Attachment 5- Proposed Resolution Page 3 of 5 12.b. Discussion and Request for Direction on the Proposed Cannabis Cultivation Ordinance. Recommended Action: Discuss the proposed Cannabis Cultivation Ordinance, provide policy direction, and consider introduction of the Cannabis Cultivation Ordinance at the next regular meeting. Attachment 1-Cannabis Cultivation Ordinance Attachment 2-Current UCC Re Cannabis Cultivation 12.c. Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Request for Authorization for the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC. Recommended Action: Receive report regarding the Economic Development and Financing Corporation (EDFC); consider request for funding from EDFC; and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC. Attachment 1-Agenda Staff Report 03-01-1995 Attachment 2-COU No. 1617-190 Attachment 3- Report of EDFC's Services and Activities Attachment 4- EDFC Profit and Loss Statement Attachment 5- EDFC Balance Sheet 13 NEW BUSINESS 13.a. Discussion of the Fiscal Year 2018-19 Budget Development Schedule. Recommended Action: Move to accept the budget development and adoption schedule for the 2018-19 fiscal year. Attachment 1- Budget Schedule, 2018-19 14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 14.a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) Recommended Action: Confer in Closed Session None 14.b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) Recommended Action: Confer in Closed Session None 14.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Page 4 of 5 Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session None 15 ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. November 9, 2017 Kristine Lawler, City Clerk Page 5 of 5 Agenda Item No.: 3a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-71-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. DEPARTMENT: Administration PREPARED BY: Sage Sangiacomo ATTACHMENTS: Attachment 1- UVSD Litigation Update Box Files location Summary: Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer system. The City of Ukiah continues to request that the District consider a change in process outside of litigation to resolve the dispute and restore a working relationship, recognizing there is simply too much at stake for the ratepayers, system operations, and the community. Background: Chronological History of Recent Correspondence and Activity: In September 2013, the Ukiah Valley Sanitation District (UVSD) filed a claim for damages with the City, and one month later filed its lawsuit. In its lawsuit, the District seeks damages for alleged breaches of the various agreements between the City and the District related to the operation of the sanitary sewer system, starting with the original 1955 agreement. RECOMMENDED ACTION: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S e Sa gI o, City Manager The lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers and the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached is the letter that was sent on September 14, 2016, by the City Council to the District Board, formally requesting that the District drop the lawsuit with terms that would allow the District to refile if agreement cannot be reached (UVSD Litigation Update Box File#1), as well as an informational piece that details the background/impacts (UVSD Litigation Update Box File#2). On September 21, 2016, the City Council received a presentation (UVSD Litigation Update Box File#3) from staff that explained the relationship between the two agencies and provided responses to some of the most frequently asked questions about this matter to better inform the public about the consequences of the litigation. This information along with a video link to the September 21st presentation/discussion are accessible at http://www.cityofukiah.com/projects/uvsd-vs-cou/. The UVSD submitted a letter dated September 20, 2016, (UVSD Litigation Update Box File#4) which inaccurately asserts that the City's request is for the District to drop the lawsuit until after the recycled water project funding is received. In fact, the City's request is for the District to dismiss its lawsuit and that the City and District devote their time, money and resources to solving the costly issues confronting the sewer system and improving their working relationship. The City's goal is to eliminate the lawsuit altogether. The City has offered to include terms that would allow the District to refile the lawsuit if the parties fail to reach agreement, but the City never suggested that the District would simply refile the lawsuit once State funding was obtained. Also, the City never suggested that dismissing the lawsuit is all that would be necessary to obtain State funding. In addition to dismissal of the lawsuit, there would have to be an agreement between the City and the District regarding the recycled water project that would satisfy the State Water Resources Control Board. At the conclusion of the September 21st discussion, the Council directed the City Manager to contact the UVSD District Manager to explore possible alternatives. The City Manager attempted to contact the District Manager by email, but due to a reported medical leave, Mr. McMichael was not available to provide a timely/detailed response. On October 5th, the City Attorney received an email correspondence from Duncan James (Attorney representing the District) responding to the City Manager's email to Mr. McMichael. Mr. James indicated in the email that the District had accepted the City's request to meet and formed a committee consisting of Frank McMichael, District Manager; Jim Ronco, Board Chair; Bob Page, Board Member; and legal counsel. The City Manager issued a supplemental memo to the City Council for the October 5th City Council meeting regarding this email exchange and included a recommendation to Council for the formation of a City Council ad hoc committee to meet with the District (UVSD Litigation Update Box File#5). At the City Council meeting, Mr. Doug Losak with the Law Offices of Duncan James delivered and read aloud a letter containing some additional allegations, but in the end, agreed to meet with the City. The City Council formed an ad hoc committee consisting of Councilmembers Crane and Doble. The City immediately made efforts to schedule the first meeting between the District's committee and the City's ad hoc. At the October 19, 2016, meeting, the City Council discussed the latest correspondence from the District including the District's request to hold the ad hoc meetings in private and require the City to consent to a confidentiality agreement. The City Manager provided the Council with the correspondence to date from the District regarding the confidentiality condition (UVSD Litigation Update Box File#6) for consideration. At the time of the meeting, the District had not provided a draft of the proposed confidentiality agreement. By consensus, the City Council continued to object to private meetings that do not provide the public with the opportunity to be informed. However, the City Council did direct the ad hoc to meet with the District's ad hoc to discuss the process for such meetings and report back to the City Council at its regular meeting on November 2, 2016. Prior to the ad hoc meeting, the City Attorney received a letter from Duncan James' Office regarding the District's request for a confidentiality agreement for the ad hoc meetings along with a draft of the agreement (UVSD Litigation Update Box File#7). The City Attorney issued a response (UVSD Litigation Update Box File #8) indicating that such agreement would need to be discussed at the first joint ad hoc meeting and ultimately 2 2 considered by the City Council. In addition, the City Council received correspondence from the District Manager related to the recycled water project dated October 21st (UVSD Litigation Update Box File#9). Most of the questions referenced in the letter had already been either answered or provided to the District. Nonetheless, City staff welcomed the dialogue and discussion in a sincere effort to move this critical project forward. Staff provided a response to the District Manager on October 27, 2016 (UVSD Litigation Update Box File#10). On October 28, 2016, the City's ad hoc met with the District's ad hoc. At the meeting, the District presented the City with a take-it-or-leave-it condition imposing confidentiality on the ad hoc discussions. On November 2nd and 4th, the City Council considered the District's confidentiality condition on the ad hoc discussions and approved a letter (UVSD Litigation Update Box File#11) that confirmed agreement to the condition if the District Board would agree to either stay further proceedings in the lawsuit or dismiss the lawsuit without prejudice. The City's proposal, if accepted, would halt the costly litigation fees currently being incurred by both agencies, but would not preclude the District from terminating the stay or refiling the lawsuit if the District wasn't satisfied with the discussions/negotiations. The District issued a response to the City's proposal on November 8, 2016 (UVSD Litigation Update Box File#12) that continues to impose a confidentiality condition on the joint ad hoc meetings. The District further stated "the lawsuit needs to otherwise remain in motion" except to provide a limitation on any discovery requests for a period of 4 weeks. It's important to note that the District's legal team has predominately utilized the Public Information Act (PRA) rather than formal discovery to obtain information. Because the City of Ukiah is a public agency, the District's attorneys have used the PRA process to obtain information, which does not require the District to justify its requests by showing how they are relevant to the issues in the case. In a typical lawsuit, the discovery process is used to obtain documents and is overseen and controlled by the court to prevent burdensome or oppressive requests. The City continues to expense a tremendous amount of staff resources responding to the District's PRA requests for information dating back to 1955. To date, the District has submitted over 41 requests (with multiple parts) under the PRA process. The City has diligently been responding to the requests for the past 12 months. Suspension of the formal discovery process will not prevent the continued practice by the District nor will it limit the escalating litigation expenses during this proposed period. With regard to the recycled water project, the City received additional correspondence from the District Manager indicating the need for more information (UVSD Litigation Update Box File#13). However, the correspondence did not identify any specific questions or information that had not otherwise been provided. The City Manager issued a response on November 15th (UVSD Litigation Update Box File#14) and included a BOX link to all relevant information on the recycled water project (https:Hcityofukiah.box.com/v/uvsdpointsofinterest). Most, if not all, of the information and/or documents have already been provided to the District. Furthermore, the City Manager requested a determination from the District regarding its position on the project and offered to provide any other information and/or presentations that would be necessary for a determination. On November 16th, the City Council instructed the City Attorney to contact the lawyers for the Ukiah Valley Sanitation District to work out the details for mediating the outstanding disputes including selecting a mediator. Furthermore, and as a first step in the mediation, the City Council requested the District to provide a detailed written response and any counter proposals to the City's written proposal that was submitted to the District in March 2014, during the original mediation between the City and the District. On November 17th, the City Attorney sent correspondence to the UVSD's lawyer to initiate mediation as directed (UVSD Litigation Update Box File#15). As of the publication of the report for the December 7th City Council meeting, the District had not responded. Additional correspondence between the City and District had also been exchanged related to the recycled water project (UVSD Litigation Update Box File#16 ). Despite continued attempts to engage and provide the 3 3 District with information, the District had yet to conclude that the recycled water project is the superior alternative of disposing treated wastewater. In an effort to bring this item to a conclusion, the City Manager proposed in a December 1st correspondence to the District Manager a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the project. As of the publication of the report for the December 7th City Council meeting, the District had not responded. Related to the Fiscal Year 16/17 Budget, the District has not yet identified the District's timeline for their previously identified budget review process that reportedly extends through various staff, committee and District Board stages before a final joint meeting with the City can be scheduled. The previously approved continuing resolution for the budget was scheduled to expire on December 31, 2016. The City had made inquiries as to the District's progress and anticipated review timeline (UVSD Litigation Update Box File#18). Staff recognized some level of District review was underway given recent engagement (since November 11th) on the budget, but the District Manager had not provided a timeline for completion of their review and/or indicated readiness for a joint budget meeting. As of the publication of the report for the December 7th City Council meeting, the District had not responded. At the December 7th City Council meeting, the Council adopted a resolution to secure funding for the construction of the recycled water system using water revenues as an alternate to the City's wastewater revenues. While this was a less desirable option for securing project funding, it was considered a better alternative to losing the project funds altogether. The Ukiah Valley Sanitation District's lawsuit remains the only impediment to securing project funding with the wastewater revenues, given the City must be able to demonstrate to the State an unconstrained revenue source to guarantee repayment of the loan funds. City staff reported that they were vetting the details of the water revenue alternative with the State Water Resources Control Board. The UVSD continued to be unresponsive to the City Manager's proposal for a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the recycled water project. Related to the Fiscal Year 16/17 Budget, the City Council and the District Board approved a continuing budget resolution at their respective meetings on December 7th and December 27th. The City's continuing resolution was set to expire on January 18, 2017, unless otherwise extended. The City requested a joint meeting with the District Board prior to the expiration of the resolution. While the District had taken action to extend the continuing resolution beyond December 31, 2016, it had yet to identify a timeline for the completion of its budget review or response to the City's request for a joint meeting. At the January 4, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. It was further reported that the City received a notice from the District Chair related to communication in the absence of the District Manager due to an extended medical leave (UVSD Litigation Update Box File#19). At the January 18, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. Development of the City's wastewater operating budget is a joint process between the City and the Ukiah Valley Sanitation District (UVSD). The process had been delayed significantly despite efforts by the City to move it forward expeditiously. In the interim, the City had been operating its wastewater enterprise on a continuing resolution, carrying forward the adopted appropriations from Fiscal Year 2015-16. At its meeting of December 7, 2016, the City Council determined that continuing to do so impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward with its consideration and potential adoption at its regularly scheduled meeting on January 18, 2017. The City notified UVSD of its intentions and again called on it to schedule a meeting with the City Council 4 4 to complete the budget review process. As of the January 18th City Council meeting, the UVSD continued to be unresponsive to the requests to meet. As such, the City Council unilaterally considered and approved the FY 16-17 Wastewater Budget (UVSD Litigation Update Box File#20). At the February 1, 2017, City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed with a location and mediator agreed to, but a date not finalized. Furthermore, the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the February 15, 2017, City Council meeting, the City Attorney reported that a date (May 11th) had been finalized for the first session of mediation. In addition, the City had accepted the District's conditions that the mediation be subject to a confidentiality agreement in addition to the Evidence Code mediation privilege and to conduct the mediation in Santa Rosa using a mediator from the Judicial Arbitration and Mediation Service (JAMS). The City Manager also reported the District had not responded to the City's continued requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. At the March 1, 2017, City Council Meeting, the City Manager reported that the District remains nonresponsive to the requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the March 15, 2017, City Council Meeting, the City Manager reported the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. The City Manager also reported that District Manager McMichael had responded to the City's request for a staff meeting to prepare the bid package to rebid the installation of the barscreen at the Wastewater Treatment Plant as previously directed by the City Council and District Board. The barscreen meeting took place on the morning of March 15th. At the April 5, 2017, City Council Meeting, the City Manager reported that the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. At the District's March 16, 2017 Board meeting, the City Manager reiterated the City's request for the joint meeting during public comment on non-agenda items. In addition, the City continues to be available and responsive to budget and billing inquiries from Mr. Dickerson and public information requests from the District's legal counsel, although none have been received in the past two weeks. At the April 19, 2017, City Council Meeting, the City Manager reported that the District continues to remain nonresponsive to the City's requests for a joint meeting on the Fiscal Year 16/17 budget and recycled water project. In addition, the City has provided the District with a timeline for the City's proposed FY 17-18 Budget process and has sought input on how/when the District would prefer to coordinate the development and joint review of next year's FY 17-18 wastewater budget (UVSD Litigation Update Box File#21). At the May 3, 2017, City Council Meeting, the City Manager reported that the UVSD continues to be nonresponsive to the City's ongoing requests for a joint meeting on the FY 16-17 Budget and recycled water project. In addition, the District has been nonresponsive to the City's request to engage in the development and joint review of the FY 17-18 wastewater budget. Furthermore, it was reported that the District was unwilling to provide details related to the maintenance of customer billing accounts as demonstrated by the District's refusal to share refund calculations and methodology related to a sizable refund reportedly authorized by the District at their January 19, 2017, board meeting. Given the District's uncooperative approach regarding account information through customary administrative communication, the City was forced to seek the information through a Public Records Act (PRA) request. Since the May 3rd meeting, the District has provided a response to the PRA request which is currently being reviewed by City staff. At the May 17, 2017, City Council Meeting, the City Manager reported that mediation regarding the litigation resumed on May 11, 2017, and continues with the efforts remaining confidential due to the rules established for the meetings. In addition, the District remains nonresponsive to the City's ongoing request for a joint meeting 5 5 on the FY 16-17 budget and recycled water project. The District also continues to be nonresponsive to the City's numerous requests for engagement in the development and joint review of the FY 17-18 wastewater budget. Correspondence has been sent to the District detailing the budget development schedule and budget related items on the City Council's agenda, inclusive of the following dates: • March 13-17: Budget Training in Munis • March 20-31: First-round budget meetings • March 31: Deadline for personnel requests for budget • Friday April 7: Budget entry due. Budget will be locked to departments to allow for further processing and analysis by Finance • April 17-28: Second-round budget meetings • Wednesday, May 17: Budget 101 with Council • May 19: Comment period on budget document closes • June 7: First budget hearing and workshop with Council • June 14: Final budget hearing with Council and adoption (tentative) At the June 7, 2017, City Council Meeting, the City Manager reported the District continues to be nonresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. The City Attorney also reported that the mediation process is ongoing. At the June 21, 2017, City Council Meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. In addition, Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. At the July 5, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the current year budget, the recycled water project and the development of next fiscal year's budget. Given the continued lack of response from the District, the City Council, at its meeting of June 21, 2017, approved the Fiscal Year 17-18 budget inclusive of the budget for wastewater. The City continues to seek cooperation from the District, but delaying approval of the budget impedes the City's ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD. In addition, the District had not yet considered the barscreen installation bid which requires joint approval. Director White has sent correspondence to the District regarding the need for joint approval of the barscreen installation bid, given the $100,000 Participation Agreement threshold for capital items. The City Council considered and approved the item at the June 21st meeting, but the District will need to approve the project if it is to proceed. The City Manager also reported the second mediation date is scheduled for July 14, 2017. Furthermore, UVSD Director Marshall has contacted the City requesting a tour be scheduled for the District's new interim manager. The City is responding to coordinate the request. At the July 19, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. In addition, a tour of the Wastewater Treatment Plant was given to the new District Manager and UVSD Board Member Marshall. Mediation meetings continue, but no public reports are available. The candidate filing period for 3 of the 5 District Board seats for the November 7th Election is open from July 17 - August 11. 6 6 At the August 2nd, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. City representatives attended the UVSD Board Meeting on July 20, 2017, and again requested cooperation from the District. Regarding the barscreen rebid, the City Manager reported: On June 21st, the City Council approved the award of contract to Fort Bragg Electric for the installation of a barscreen at the Wastewater Treatment Plant. The award was contingent upon the District taking corresponding action of which they were informed. Due to an extended delay and no response from the UVSD, the City requested an extension of the expiring bid from the contractor to afford the District additional time to take action. The District approved the contract at its July 20, 2017, Board Meeting and the project will proceed. Regarding the litigation Impact, the City Manager reported: Staff completed an updated estimate of legal related expenses associated with the Ukiah Valley Sanitation District. Estimates demonstrated that the Ukiah Valley Sanitation District is closing in on $4 million dollars of legal related expenses with over$3.3 million directly paid to the Law Offices of Duncan James (UVSD Litigation Update Box File#22). In defense of the District's legal actions, the City has expended approximately$814,000. On a cost per account base evaluation, this equates to $1,225.55 per District customer account and $207.39 per City customer account. At the August 16, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. However, discussions related to mediation continue. Furthermore, City representatives continue to attend the UVSD Board Meetings in an effort to seek an improved working relationship. At the September 6, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. With regard to mediation, representatives of the City of Ukiah and the Ukiah Valley Sanitation District continue to have meetings, but because of the confidential nature of mediations, the parties cannot reveal any further information. On the administrative front, the City Manager and Joe Tait, the new District Manager had a meeting on August 24, 2017. While the meeting was an initial meet and greet, both Mr. Tait and the City Manager expressed a desire to improve the working relationship between the two agencies. Earlier in the week, Mr. Tait also met with engineering staff to review operational processes and procedures. During this reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. At the September 20, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. During the previous reporting period, the City responded to the District's request for a draw on available, unencumbered District funds held by the City in the amount of$4,544,482. Pursuant to the Participation Agreement, as amended and the Financing Agreement between the City of Ukiah and the Ukiah Valley Sanitation District, the City issued a check on August 30, 2017, per the District's final instructions received on that same day. Over the course of the two weeks leading up to the City Council meeting on September 20th, the District made a number of false claims related to their draw on District funds in an effort to justify their continued legal action 7 7 against the City. The press release that fully describes this issue is included in the Litigation Files as UVSD Litigation Update Box File#23. Mediation continues, but the litigation activities are escalating as the March 2018 trial date nears. The high cost of litigation could be avoided if the District were to agree to focus on mediation efforts and put a hold on the trial. The City's Director of Finance gave an updated presentation on the impacts of the District's litigation (UVSD Litigation Update Box File#24). The City Council had previously requested the District put a hold on litigation activities over a year ago and the District opposed the request. The City Council issued a new request on September 21, 2017 (UVSD Litigation Update Box File#25) in hopes the parties could agree to focus efforts on resolution and stay the litigation activities in an effort to avoid the high costs a trial. At the October 4, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,126,971 in legal fees, with $3,426,487 paid directly to the Law Offices of Duncan James. Litigation activities were reported to be escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. As of that meeting, the District had not responded to the most recent request from the City Council to put the litigation on hold. In addition, the paid advertisements from the District continued through this period across multiple media platforms with a continued attempt on justifying their litigation. At the October 18, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, and the recycled water project. As of mid September 2017, the Ukiah Valley Sanitation District had spent nearly $4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. Litigation activities continue and are quickly escalating as a trial date nears. The mounting legal expenses could be avoided if the District were to agree to focus on mediation efforts and put a hold on the litigation. The City had previously made this request and issued a new request following the conclusion of the last City Council meeting (UVSD Litigation Update Box Filet#25). Unfortunately, mediation efforts are significantly being displaced by the litigation. To date, the District has not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation. At a special meeting on October 11, 2017, the Ukiah Valley Sanitation District voted in favor of contract amendments to their contract for legal services with Law Office of Duncan James. In addition, the Board voted to change their regular meeting time to the 3rd Wednesdays of the month at 6pm which is in direct conflict with the regular City Council meetings. The District continues to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contain false, partial and manipulated information. The City's Finance Director again reported on the impacts litigation has on the refinancing of the wastewater treatment plant bonds. A current review by Director Buffalo demonstrates that refinancing would not be feasible given the litigation in that the rates would not be advantageous due to a diminished rating. In addition, it would be difficult to secure insurance and underwriting given the risk to investors created by the District's litigation efforts. At the November 1, 2017, City Council meeting, the City Manager again reported that the District continues to be unresponsive to the City's request for a joint meeting regarding the Fiscal Year 16-17 budget, 17-18 budget, 8 8 and the recycled water project. The City of Ukiah continues to contend that the lawsuit is unnecessary, and is seeking cooperation with the District to settle the dispute outside of litigation. As of the end of September 2017, the Ukiah Valley Sanitation District had spent nearly$4,232,610 in legal fees, with $3,524,988 paid directly to the Law Offices of Duncan James. On a cost-per-utility customer account evaluation, this equates to $1,321 per District customer account. During this period, litigation activities continued and escalated as the trial date nears with a number of depositions completed and scheduled. Mediation efforts were significantly being displaced by the litigation. The District had not responded directly to the most recent request from the City Council to put the litigation on hold and focus all efforts on mediation (UVSD Litigation Update Box Filet#25). The District continued to utilize a paid media consultant and paid ads in the Ukiah Daily Journal, Hometown Shopper and social media to justify the continued legal action against the City. The ads contained false, partial and manipulated information. Discussion:At the November 15, 2017, City Council meeting, Staff will provide the latest status report on Ukiah Valley Sanitation District's litigation against the City of Ukiah related to the operation of the sanitary sewer system. The Council may elect to discuss the matter further and, if desired, provide direction to Staff and/or consider any related action(s). As part of this agenda item, the Council does not intend to consult with legal counsel regarding the litigation itself and does not intend to waive evidentiary privileges for attorney-client communication or attorney work product. 9 9 UVSD Litigation Update Box Files located at: https:Hcityofukiah.box.com/v/UVSDIitigationUpdates 10 Agenda Item No.: 5a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-148-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approval of the November 1, 2017, Regular Meeting Minutes. DEPARTMENT: City Clerk PREPARED BY: Ashley Cocco ATTACHMENTS: Attachment 1- Minutes of November 1, 2017- DRAFT Summary: Council will consider approving the Minutes of November 1, 2017, a Regular Meeting. Background: N/A Discussion: N/A RECOMMENDED ACTION: Approve Minutes of November 1, 2017, a Regular Meeting, as submitted. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk Approved: 1 S e Sa gi o, City Manager Attachment 1 DRAFT CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 1, 2017 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE Ukiah City Council met at a Regular Meeting on November 1, 2017, having been legally noticed on October 27, 2017. Mayor Brown called the meeting to order at 6:03 p.m. Roll was taken with the following Councilmembers Present: Stephen G. Scalmanini, Douglas F. Crane, Maureen Mulheren, Kevin Doble, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Ashley Cocco, Deputy City Clerk. MAYOR BROWN PRESIDING. The Pledge of Allegiance was led by Councilmember Stephen G. Sca/manini. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Introduction of New Employee - Steven Oropeza, Public Works Engineering Technician. Presenter: Tim Eriksen, Public Works Director/ City Engineer Steven Oropeza, Public Works Engineering Technician was introduced. b. Introduction of New Employee - Matthew Keizer, Building Official. Presenter: Craig Schlatter, Community Development and Planning Director Matthew Keizer, Building Official was introduced. c. Presentation of Donation to Cancer Resource Center of Mendocino County by the Recreation Department. Presenter: Jake Burgess, Recreation Supervisor and Julie Webb, Sports Coordinator. Presentation was received. d. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Presenter: Sage Sangiacomo, City Manager Public Comment: Don Crawford and Theresa McNerlin. Report was received. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES 2 a. Approval of Minutes of the Regular Meeting of October 18, 2017. City Council Minutes for November 1, 2017, Continued: Motion/Second: Mulheren/Dobie to approve Minutes of October 18, 2017, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Notification to City Council of Purchase Order #45054 Issued to Lee Mechanical, Inc., for Emergency Hydraulic Repairs at the Hydroelectric Plant for the Electric Utility Department (EUD) in an Amount Not to Exceed $20,000 — Electric Utility. b. Approval of Change Order #2 with California Pavement Maintenance Company for the Installation of Thermoplastic Street Markings for the 2017 Slurry Seal of Local Streets and Airport Service Roads Project, Specification Number 17-10, in the amount of$4,707.15—Public Works. c. Award of Contract (COU No. 1718-135) to SHN Consulting Engineers and Geologists in the Total Amount of$45,911 for Materials and Compaction Testing Services for the Talmage Interchange, Specification No. 17-07 and Redwood Business Park, Specification No. 17-09 Projects — Public Works. 1% d. Possible Adoption of Ordinance of the City Council of the City of Ukiah Amending Various Sections of the Ukiah City Code Regulating Medical Marijuana Dispensaries — Community Development. ORDINANCE 1182 04 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING MEDICAL MARIJUANA DISPENSARIES e. Approve the Repair and Rebuild of Floway 16DK Close Coupled Pump from Weir Floway, Inc. in the Amount of$29,490.31 — Water Resources. Staff Comment: Jarod Thiele, Public Works Management Analyst Motion/Second: Doble/Crane to approve to Approve Consent Calendar Items 7a-7e, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Public Comment: Theresa McNerlin — Ukiah Valley Sanitation District. 9. COUNCIL REPORTS Presenter: Councilmember Mulheren 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; Tim Eriksen, Public Works Director / City Engineer; and Jarod Thiele, Public Works Management Analyst. 11. PUBLIC HEARINGS (6:15 PM) a. Continuation of Public Hearing to Consider Adoption of a Resolution Amending the Ukiah Police Department Fee Schedule, including; Bike Licenses, Concealed Weapons Permits, 3 Civil Subpoenas, Local Criminal History Letters, Police Reports, Live-Scan Fingerprinting, Page 2 of 5 City Council Minutes for November 1, 2017, Continued: Photographs, Second Hand Dealer Licensing, Stored Vehicles, Records Subpoenas, Taxi Permits, Traffic Accident Reports and Fees Associated with Vehicle Repossession Release. Presenter: Chris Dewey, Police Chief. PUBLIC HEARING WAS REOPENED AT 7:07 P.M. No public comment was received. PUBLIC HEARING WAS CLOSED AT 7:07 P.M. Motion/Second: Crane/Mulheren to adopt resolution (2017-52) increasing Ukiah Police Department fees, including; bike licenses, concealed weapons permits, civil subpoenas, local criminal history letters, police reports, Live-Scan fingerprinting, photographs, second hand dealer licensing, stored vehicles, records subpoenas, taxi permits, traffic accident reports and fees associated with vehicle repossession release. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Update Regarding Proposed Multi-Family Housing Development on City-Owned Property at 345 North Main Street and 215 Norton Street; Authorization for City Manager to Negotiate and Execute Lease-Option Agreement with Guillon, Inc. Presenters: Shannon Riley, Deputy City Manager and Sage Sangiacomo, City Manager. Motion/Second: Crane/Dobie to authorize the City Manager to negotiate and execute a lease-option agreement (COU No. 1718-136) with Guillon, Inc. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. b. Award Contract to Ghilotti Construction Company, Inc. in the Amount of $22,357,358 for the Construction of Phases 1 Through 3 of the Recycled Water System. Presenters: Tim Eriksen, Public Works Director / City Engineer and Jarod Thiele, Public Works Management Analyst. 110 Motion/Second: Crane/Dobie to award contract (COU No. 1718-138) to Ghilotti Construction Company, Inc. in the amount of $22,357,358 for the construction of phases 1 through 3 of the recycled water system. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. c. Introduction and Adoption of Urgency Ordinance Amending Section 9171 in Division 9, Chapter 2, Article 15.5 of the Ukiah City Code Regarding Operation of the Inland Emergency Winter Shelter During the Winter of 2017-2018. Presenter: Shannon Riley, Deputy City Manager Public Comment: Camille Shrader (RCS) Motion/Second: Crane/Scalmanini to introduce, by title only, an urgency ordinance of the City Council of the City of Ukiah amending Section 9171 in Division 9, Chapter 2, Article 15.5 of the Ukiah City Code regarding operation of the Inland Emergency Winter Shelter during the winter of 2017- 2018. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. Deputy City Clerk, Ashley Cocco read the title into the record: 4 Page 3 of 5 City Council Minutes for November 1, 2017, Continued: Motion/Second: Crane/Scalmanini to introduce and adopt an urgency ordinance (1183) of the City Council of the City of Ukiah amending Section 9171 in Division 9, Chapter 2, Article 15.5 of the Ukiah City Code regarding operation of the Inland Emergency Winter Shelter during the winter of 2017- 2018. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. ORDINANCE 1183 URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 9171 IN DIVISION 9, CHAPTER 2 OF THE UKIAH CITY CODE REGARDING OPERATION OF THE INLAND EMERGENCY SHELTER DURING THE WINTER OF 2017-2018 13. NEW BUSINESS a. Discussion and Possible Introduction of an Ordinance of the City Council of the City of Ukiah Amending Section 3951 of Article 1 to Chapter 6 in Division 4 of the Ukiah City Code, Regarding the Requirements for Notice of a Proposed Utility Rate Change. Presenter: Darcy Vaughn, Assistant City Attorney Motion/Second: Crane/Dobie to introduce the Utility Rate Change Ordinance by Title Only. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. '1110L A#MW '10 Deputy City Clerk, Ashley Cocco read the title into the record: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 3951 OF ARTICLE 1 TO CHAPTER 6 IN DIVISION 4 OF THE UKIAH CITY CODE, REGARDING THE REQUIREMENTS FOR NOTICE OF A PROPOSED UTILITY RATE CHANGE Motion/Second: Crane/Dobie to introduce the Utility Rate Change Ordinance. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. b. Discussion and Possible Action Regarding Cancellation of the January 3, 2018, City Council Meeting Unless Otherwise Determined to be Needed by the City Manager for Time Sensitive Items. Presenter: Ashley Cocco, Deputy City Clerk Motion/Second: Doble/Crane to approve the cancellation the January 3, 2018, City Council Meeting unless otherwise determined to be needed by the City Manager or Mayor for time sensitive items. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. The City Council adjourned to closed session at 7:44 p.m. 14. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) 5 Page 4 of 5 City Council Minutes for November 1, 2017, Continued: Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Operating Engineers Local 3 v. City of Ukiah, Public Employment Relations Board, Case No. SF-CE-1442-M d. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Matthew Black v. City of Ukiah et al., Mendocino County Superior Court, Case No. SCUK-CVPT-17-69780 e. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment The City Council reconvened in open session at 8:04 p.m The City Attorney reported out of closed session, regarding Agenda Item 14d, that the City Council approved a settlement agreement in the case of Matthew Black v. City of Ukiah (Mendocino County Superior Court, Case No. SCUK-CVPT-17-69780) both before the public employees relations board and a civil action that had been filed; and Council also approved a budget amendment. Motion/Second: Crane/Dobie to approve the settlement agreement and authorize its signature including the corresponding budget amendment. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. The City Council adjourned to closed session at 8:09 p.m. 15. ADJOURNMEN There being no further business, the meeting adjourned at 8:48 p.m. 1% qw- Ashley Cocco, Deputy City Clerk 6 Page 5 of 5 Agenda Item No.: 5b MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-148-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approval of the November 6, 2017, Special Meeting Minutes. DEPARTMENT: City Clerk PREPARED BY: Ashley Cocco ATTACHMENTS: Attachment 1- Minutes of November 6, 2017- Draft Summary: Council will consider approving the Minutes of November 6, 2017, a Special Meeting. Background: N/A Discussion: N/A RECOMMENDED ACTION: Approve the Minutes of November 6, 2017, a Special Meeting, as submitted. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk Approved: 1 S e Sa gi o, City Manager ATTACHMENT 1 CITY OF UKIAH CITY COUNCIL AGENDA Special Meeting Civic Center Conference Room No. 3 300 Seminary Avenue Ukiah, CA 95482 November 6, 2017 5:00 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on November 6, 2017, which was legally noticed on November 5, 2017. Mayor Brown called the meeting to order at 5:04 p.m. Roll was taken with the following Councilmembers Present: Stephen Scalmanini, Douglas F. Crane, Maureen Mulheren, Kevin Doble, and Mayor Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk (departing at 5:05 p.m.) MAYOR BROWN PRESIDING. 2. PUBLIC COMMENT CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 5:05 P.M. 3. CLOSED SESSION %hoh. -'%* a. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) No reportable action was taken on the Closed Session item. 4. ADJOURNMENT There being no further business, the meeting adjourned at 6:30 p.m. *04 -.4% N Kristine Lawler, City Clerk 2 Agenda Item No.: 7a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-203-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Report of Disbursements for the Month of October 2017. DEPARTMENT: Finance PREPARED BY: Daphine Harris ATTACHMENTS: Attachment 1-October 2017 Summary of Disbursements Attachment 2-Account Codes (for reference) Attachment 3-Object Codes (for reference) Attachment 4-October 2017 Disbursement Detail Summary: Payments made during the month of October 2017, are summarized on the Report of Disbursements. Further detail is supplied on the Schedule of Bills, representing the four (4) individual payment cycles within the month. Background:Accounts Payable Check Numbers (City): 1226, 3024041 - 3024132, 3024133- 3024213, 3024232 - 3024364, 3024365- 3024473 Accounts Payable Check Numbers (UVFD): 3024029 - 3024040, 3024214- 3024231 Accounts Payable Wire Transfers: N/A Payroll Check Numbers: 505395 - 505434, 505435- 505474 RECOMMENDED ACTION: Approve the Report of Disbursements for the month of October 2017. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S e Sa gI o, City Manager Payroll Manual Check Numbers: 505435 Void Check Numbers: 505397, 3018210, 3018372, 3019318, 3019802, 3020336, 3020498, 3021650, 3021834, 3022025, 3020159, 3024190, 3023844 Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. Attachment#1: October 2017 Summary of Disbursements Attachment#2: Account Codes for reference Attachment#3: Object Codes for reference Attachment#4: October 2017 Disbursement Detail 2 2 CITY OF UKIAH Attachment 1 REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF OCTOBER FUNDS: 100 General Fund $204,742.76 700 Sanitary Disposal Site Fund $2,356.02 105 Measure S General Fund $160.46 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 201 Workers Comp Fund $524.96 704 Post Closure Fund-Solid Waste $0.00 202 Liability Fund 720 Goff Fund $174.03 203 Garage Fund $4,770.76 730 Confernence Center Fund $5,828.94 204 Purchasing Fund $2,101.40 750 Visit Ukiah $0.00 205 Billing&Collections Fund $7,553.77 777 Airport Fund $166,263.69 206 Public Safety Dispatch Fund $1,387.71 778 Airport Capital Improvement Fund 207 Payroll Posting Fund $246,457.40 779 Special Aviation Fund $7,571.90 208 Building Maintenance/Corp Yard Fund $42,709.72 800 Electric Fund $881,737.34 209 IT Fund $88,596.24 801 Electric Capital Reserve Fund $118,599.34 220 Equipment Reserve Fund 803 Lake Mendocino Bond Reserve $2,000.00 250 Special Revenue Fund $29.34 805 Street Lighting Fund $13,023.48 251 Special Projects Reserve Fund 806 Public Benefits Fund $20,937.54 300 Park Development Fund 820 Water Fund $57,181.35 301 Anton Stadium Fund $0.00 822 Water Capital Improvement Fund $358,327.48 302 Observatory Park Fund 830 Recycled Water Fund $1,214.69 304 Swimming Pool Fund $0.00 305 Riverside Park Fund $0.00 840 City/District Sewer Fund $156,386.61 306 Skate Park Fund $0.00 841 Sewer Contruction Fund 310 Museum Grants 843 Sewer Capital Fund 311 Alex Rorbaugh Recreation Center Fund $3,016.43 900 Special Deposit Trust $26,111.81 312 Downtown Business Improvement Fund 901 General Service(Accts Recv) $782.74 313 LMIHF Housing Asset Fund 902 U.S.W.Billing&Collection $26,915.77 314 Winter Special Events $24,044.51 903 Public Safety-AB 109 $0.00 500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant 501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority 503 2105 Gas Tax Fund 911 Russian River Watershed Association $129,347.98 505 Signalization Fund 940 Sanitation District Special Fund $63.28 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund 960 Community Redevelopment Agency 509 S.T.P.Fund 961 RDA Housing Pass-Through 510 Trans-Traffic Congest Relief Fund 962 Redevelopment Housing Fund 600 Community Development Block Grant 963 Housing Debt 601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass-Through 602 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08-HOME-4688 966 Redevelopment Debt Service 604 CDBG Grant 09-STBG-6417 967 Housing Bond Proceeds 605 11-HOME-7654 Fund $0.00 968 Non-Housing Bond Proceeds 606 CDBG Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund $386.00 607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund $124,207.96 609 13-CDBG-8940 915 UVFD $46,989.09 610 City RDA Projects Fund Retainage Withheld $17,551.61 630 Asset Seizure Fund $1,493.54 631 Asset Seizure Fund(Drug/Alcohol) 633 H&S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund $1,250.00 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S 639 Special Revenue-Police $0.00 640 Parking District Fund $791.39 691 Museum Fund $2,926.35 PAYROLL CHECK NUMBERS:505395-505434 TOTAL DEMAND PAYMENTS-A/P CHECKS $2,796,515.39 DIRECT DEPOSIT NUMBERS:84097-84299 TOTAL DEMAND PAYMENTS-WIRES*&EFT's $305.00 PAYROLL PERIOD:9/24/17-10/07/17 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $885,558.08 PAYROLL CHECK NUMBERS:505435-505474 TOTAL PAYROLL EFT's(TAXES,PERS,VENDORS) $564,366.57 DIRECT DEPOSIT NUMBERS:84300-84500 vendor name(if applicable) PAYROLL PERIOD: 10/0a/07-10/21/17 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: TOTAL PAYMENTS $4,246,745.04 3018210,3018372,3019318,3019802,3020336, 3020498,3021650,3021834,3022025,3020159, 3024190,3023844,505397 MANUAL CHECK NUMBERS: 505435 WIRE TRANSFER NUMBERS: CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same. I have audited this Register and approve for accuracy and available funds. 3 City Manager Director of Finance Account Code Summary Attachment 2 10000000 General Fund 20526430 Electric Department-Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace-Finance UB 10014000 City Attorney 22020200 FA Replace-Police Operations 10015100 Treasury Management 22021210 FA Replace-Fire Administration 10016100 Human Resources 22022900 FA Replace-Information Technology 10017100 Economic Development 22024100 FA Replace-Garage 10018000 Community Outreach 22024220 FA Replace-Streets 10020217 Animal Control 22024413 FA Replace-Water Distribution Cap 10022100 Parks 22024414 FA Replace-Water Distribution O&M 10022300 Aquatics 22024421 FA Replace-City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP- IT 10022822 Adult Softball 25123100 CIP- Planning 10022824 Co-Ed Volleyball 25124210 CIP- Engineering 10022831 Youth Basketball 25124220 CIP-Streets 10022832 Youth Softball 25124410 CIP-Water 10022840 Day Camp 25124421 CIP-City Wastewater 10022850 Classes&Clinics 25126410 CIP- Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024220 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police-City Attorney 31122870 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering-Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police-CSO 50824210 SB325-Engineering 10520224 Police- Major Crimes Task Force 50824220 SB325-Streets 10521210 Fire Administration 50924210 STP- Engineering 10521312 Fire Volunteer Station 50924220 STP-Streets 20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans-Traffic Project 20324100 Garage Fund 60217441 Grant-CDBG 602 20413500 Purchasing Fund 60317442 Grant- HOME 603 20513300 Billing and Collections 60417441 Grant-CDBG 604 20514000 Billing and Collections-City Attorney 60517442 Grant- HOME 605 4 20524412 Water Department-Meter Readers 60517461 First Time Homebuyer Program Account Code Summary Attachment 2 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB- PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant-CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug&Alcohol Education 82024410 Water 63320210 H&S Asset Seizure Expenditure 82024411 Water- Production O&M 63420250 Fed Asset Seizure Expenditure 82024413 Water- Distribution Capital 63520210 SLESF 82024414 Water- Distribution O&M 63820210 Asset Forfeiture 11470 82024415 Water- Production Capital 64020213 Parking Enforcement 82224413 Water- Distribution Capital 69122700 Museum 84024420 Wastewater 70024500 Landfill 700 84024421 Wastewater City-O&M 70224500 Landfill Closure 84024422 Wastewater City-Capital 70424500 Landfill Post closure 84024425 Wastewater Treatment-O&M 72022400 Golf 84124426 Wastewater Treatment-Capital 73022600 Conference Center 84224420 Wastewater 75017110 Visit Ukiah 84324422 Wastewater City-Capital 77725200 Airport Operations 84424421 Wastewater City Capital-O&M 77817411 FAA Grant 84424422 Wastewater City-Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency 5 Object Code Summary Attachment 3 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST. ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY- PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERT[ME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY &TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT. CONTRCTS - DEFIBRULATOR 54102 SMALL TOOLS 52112 M. S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW- SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE 52130 EDUCATIONAL& MARKETING MATUS 54122 PW-AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW- CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW- CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW- SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW- COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW- SAFETY 52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES & CONES 52140 LITIGATION EXPENSES 54160 HR-CITY LIABILITY & CONTRACT 52145 DETACH MENT-SEWER-UVSD 54161 HR- BACKGROUND & PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR-ADVERTISING 52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR- INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR- FORMS & OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR- NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR- DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR- EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR- REMIF SAFETY TRNG & SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 55100 TELEPHONE 52510 ADVERTISING & PROMOTION 55200 PG&E 52515 ADVERTISING & PUBLICATION 55210 UTILITIES 52521 LIABILITY INSURANCE PREMIUM 56100 VEHICLE & EQUIPMENT MAINT. & R 52522 LIABILITY INSURANCE DEDUCT 56110 CITY GARAGE - PARTS 52523 BOILER/MACHINERY PREMIUMS 56111 CITY GARAGE - LABOR 52524 PROPERTY INSURANCE 56112 EQUIPMENT PARTS FOR RESALE 6 52525 WORKER'S COMP. EXPENSE 56120 EQUIPMENT MAINTENANCE & REPAIR 56121 R & M RADIO EQUIPMENT 80235 SYSTEM MAINTENANCE 56122 R & M NON-AUTO EMS EQUIPMENT 80236 EMERGENCY/CONTINGENCY 56123 R & M COMPUTERS 90100 LOAN PROCEEDS 56124 MAINT CONTRACT DEFIBULATORS 90101 LOAN PAYMENT RECEIVED 56130 EXTERNAL SERVICES 90301 LOAN REPAYMENT 56210 FUEL& FLUIDS 90410 BOND PROCEEDS 56300 BUILDING MAINT. & REPAIR 56410 EQUIPMENT RENTAL- PRIVATE 56504 FACILITY MAINTENANCE & REPAIR 56600 AIRFIELD MAINTENANCE & REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE &TRAINING 57101 CONF &TRAINING-AQUATICS 57102 CONF &TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS & SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS & PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY & EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50% GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 7 80234 1 N F LO W/I N FILTRATION List of Checks Presented for Approval on 10/6/2017 The following list of bills payable was reviewed and approved for payment. Signature Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description ACCOUNTEMPS 49276007 TEMP SVCS FOR A/P& $1,017.72 10013400-52100 CONTRACTED $1,017.72 PAYROLL SERVICES Vendor Total: $1,017.72 ACCURATE AIR L-070242 300EBE1095X $4,545.78 84024425-56120 EQUIPMENT $4,545.78 ENGINEERING REMANUFACTURED MAINTENANCE& INC AIR REPAIR Vendor Total: $4,545.78 ADVANCED D764FEF3 REPAIR/REFINISH $300.00 80026400-56130 EXTERNAL $300.00 COLLISION BUMPER SERVICES REPAIR INC Vendor Total: $300.00 AIMEE SHIELDS OCT 17 TRANSCRIPTION $1,250.00 63520210-52100 CONTRACTED $1,250.00 SERVICES FOR POL SERVICES Vendor Total: $1,250.00 AIR QUALITY DV092017 PERMIT RENEWAL $346.22 80026220-59101 FEES $346.22 MANAGEMENT #2859 DISTRICT DV092617 PERMIT RENEWAL $865.85 82024411-59101 FEES $387.91 #2854 82024411-59101 FEES $477.94 Vendor Total: $1,212.07 AMAZON 17TT-M3NM- MISCELLANEOUS $20.45 10013400-54100 SUPPLIES $20.45 CAPITAL LX7X SUPPLIES AS NEED SERVICES 11 KL-VXJH- MISCELLANEOUS $35.47 10013400-54100 SUPPLIES $35.47 9FWX SUPPLIES AS NEED 16CF-7WJT- MISCELLANEOUS $118.00 10013400-54100 SUPPLIES $118.00 CQFC SUPPLIES AS NEED 1 PYR-HW74- MISCELLANEOUS $171.96 10024210-54100 SUPPLIES $85.98 73PR SUPPLIES AS NEED 82024410-54100 SUPPLIES $42.99 84024420-54100 SUPPLIES $42.99 17TTM3NM- MISCELLANEOUS ($15.49) 20513300-54100 SUPPLIES ($15.49) MDJW SUPPLIES AS NEED 14TH-3MWX- MISCELLANEOUS $25.27 20513300-54100 SUPPLIES $25.27 KNNL SUPPLIES AS NEED 1RHW-GK1N- MISCELLANEOUS $489.49 20513300-54100 SUPPLIES $489.49 8 6DTK SUPPLIES AS NEED List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice invoice Account Detail and Allocation Detail Name # Description AMAZON 1GH3-WM4Y- VARIDESK PRO PLUS $2,145.84 20913900-54100 SUPPLIES $2,145.84 CAPITAL CM7V 48 BLK HEIGH SERVICES Vendor Total: $2,990.99 ANTHONY TA 10/19- TRAVEL ADVANCE $167.08 10020210-57100 CONFERENCE& $167.08 DELAPO JR 20/17 10/19-20%2017 TRAINING Vendor Total: $167.08 AT&T 0602208929 LIVESCAN $1,068.74 10020210-55100 TELEPHONE $1,068.74 Vendor Total: $1,068.74 BRAD BOWERS TR 08/13- TRAVEL $398.76 80026120-52100 CONTRACTED $398.76 26/17 REIMBURSMENT 08/13 SERVICES -26/17 Vendor Total: $398.76 CATHLEEN DV092917 INSTRUCTOR FEES $914.20 10022850-52100. CONTRACTED $914.20 PANTTAJA SERVICES Vendor Total: $914.20 CITY OF GRAGNG050 CTO DISPATCHER $160.00 20620231-57100 CONFERENCE& $160.00 SACRAMENTO 04 TRAINING TRAINING - Vendor Total: $160.00 CLARK PEST 20629500 PEST CONTROL SVCS $92.00 80026210-52100 CONTRACTED $92.00 CONTROL SERVICES 20614227 PEST CONTROL SVCS $74.00 80026220-52100 CONTRACTED $74.00 SERVICES 20614268 PEST CONTROL SVCS $95.00 80026400-52100 CONTRACTED $95.00 SERVICES ____ Vendor Total: $261.00 COASTLAND 42361 TEMP BUILDING $640.00 10023320-52100 CONTRACTED $640.00 CIVIL OFFICIAL SERVICE SERVICES ENGINEERING ____ Vendor Total: $640.00 CONSOLIDATED 8821-498185 MISCELLANEOUS $229.17 90000000-23237 DISTRICT USE ($1.07) ELECTRICAL ELECTRICAL SUPPI TAX-MEASURE S DISTRIBUTORS INC 82024411-56210 FUEL&FLUIDS $2.14 82024411-56210 FUEL&FLUIDS $229.17 90000000-23028 MEASURE Y ($1.07) DISTRICT TAX Vendor Total: $229.17 CONVERGENT BILL46105 IT SERVICES $3,600.00 20913900-80100 MACHINERY& $3,600.00 COMPUTING EQUIPMENT Vendor Total: $3,600.00 CREATIVE 130149 PRINTING SERVICES $292.61 77725200-54100 SUPPLIES $292.61 WORKSHOP 9 Vendor Total: $292.61 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Deta il Name # Description DC ELECTRIC 28745 EQUIPMENT $520.64 10024214-52100 CONTRACTED $520.64 GROUP INC MAINTENANCE SERVICES Vendor Total: $520.64 DELL 10191394872 DELL PRECISIONS $5,503.08 20913900-54330 COMPUTER AND $5,503.08 MARKETING LP WORKSTATIONS T TECHNOLOGY 1091625475 DELL LATITUDE 7480 $2,620.38 10024210-54100 SUPPLIES $655.09 82024410-54100 SUPPLIES $655.10 83024430-54100 SUPPLIES $655.09 84024420-54100 SUPPLIES $655.10 10191695378 DELL LATITUDE 7480 $1,846.69 82024410-54100 SUPPLIES $923.35 84024420-54100 SUPPLIES $923.34 Vendor Total: $9,970.15 DIANN TR 9/18-20/17 TRAVEL $189.47 80026400-57100 CONFERENCE& $189.47 LUCCHETTI REIMBURSMENT 9/18- TRAINING 20/17 Vendor Total: $189.47 DON BROWN DV092617 BOOT ALLOWANCE $150.00 82024414-54100 SUPPLIES $75.00 84024421-54100 SUPPLIES $75.00 Vendor Total: $150.00 EBA 31451 BID DOCUMENTS $995.00 20824300-52100 CONTRACTED $995.00 ENGINEERING PREPARATION SERVICES 31578 BID DOCUMENTS $3,238.75 20824300-52100 CONTRACTED $3,238.75 PREPARATION SERVICES Vendor Total: $4,233.75 EDDIE VEDOLLA DV092817 INSTRUCTOR $116.20 10022850-52100 CONTRACTED $116.20 JR SERVICES Vendor Total: $116.20 EFFICIENCY 1588 ADMIN OF EUD $3,810.00 80626500-52137 PUBLIC $3,810.00 SERVICES PUBLIC BENEFITS P BENEFITS GROUP LLC PROGRAM MGMT Vendor Total: $3,810.00 ELENA TR 9/23/17 TRAVEL $65.00 84024425-57100 CONFERENCE& $65.00 CEBALLOS REIMBURSMENT TRAINING DV092017 BOOT ALLOWANCE $150.00 84024425-54100 SUPPLIES $150.00 Vendor Total: $215.00 EPIC AVIATION 7015808 JET A FUEL $11,568.50 77725200-58401 AVIATION FUEL $11,568.50 1 O LLC List of Checks Presented for. Approval on 10/6/2017 Invoices DescriptionVendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # EPIC AVIATION 7014197 JET A FUEL $13,742.36 77725200-58401 AVIATION FUEL $13,742.36 LLC Vendor Total: $25,310.86 FASTENAL CAUKA27816 MISC SUPPLIES AS $302.37 82024414-54102 SMALL TOOLS $302.37 NEEDED CAUKA27857 MISC SUPPLIES AS $1.01 10022100-54100 SUPPLIES $1.01 NEEDED Vendor Total: $303.38 FERGUSON 129255-1 PLUMBING $124.85 82000000-12104 INVENTORY- $124.85 ENTERPRISES EQUIPMENT, PURCHASES INC#1423 FIXTURES, Vendor Total: $124.85 GENERAL 1288816 ELECTRICAL $255.94 80000000-12104 INVENTORY- $255.94 PACIFIC INC SUPPLIES PURCHASES Vendor Total: $255.94 GENERAL DV062917 SPANISH MTN $50.00 20620231-52100 CONTRACTED $50.00 SERVICES SUBLEASE MO RENT- SERVICES AGENCY N Vendor Total: $50.00 GINA GRECO DV092917 INSTRUCTOR $1,281.00 10022850-52100 CONTRACTED $1,281.00 SERVICES Vendor Total: $1,281.00 GRANITE 128670 MISC ROCK&ROAD $10,122.59 20824300-54100 SUPPLIES $10,122.59 CONSTRUCTION PATCH MATERIA COMPANY 1227485 MISC ROCK&ROAD $10,753.95 20824300-54100 SUPPLIES $10,753.95 PATCH MATERIA 1248002 MISC ROCK&ROAD $94.10 82024414-54100 SUPPLIES $94.10 PATCH MATERIA 1241734 MISC ROCK&ROAD $100.08 84024421-54100 SUPPLIES $100.08 PATCH MATERIA Vendor Total: $21,070.72 INTERCOUNTY 6100 AC REPAIRS $330.00 82024411-56300 BUILDING MAINT. $330.00 MECHANICAL& &REPAIR ELECTRICAL INC 6089 INSTALL BATTERIES $171.64 20913900-52100 CONTRACTED $171.64 FOR IT SERVICES 6093-B ELECTRICAL PANEL $6,500.00 10022100-56120 EQUIPMENT $6,500.00 REMOVE AND MAINTENANCE& REPAIR 6126 SERVICES AS $110.00 20822500-56120 EQUIPMENT $110.00 NEEDED MAINTENANCE& REPAIR Vendor Total: $7,111.64 INTERSTATE 380029408 BATTERIES $271.81 10020210-56130 EXTERNAL $271.81 BATTERIES SERVICES Vendor Total: $271.81 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor .ice Invoice InvoiceAccount Deiail and Allocation Detail Name # Description JENDI COURSEY 1361 PERFORMANCE AND $800.00 63020210-52100 CONTRACTED $800.00 COMMUNICATIO SERVICE REVIEW SERVICES NS Vendor Total: $800.00 JIM EDDIE DVO92517 BOOT ALLOWANCE $150.00 82024414-54100 SUPPLIES $75.00 84024421-54100 SUPPLIES $75.00 Vendor Total: $150.00 JOHN AGUILAR TA 10/15- TRAVEL ADVANCE $860.85 82024414-57100 CONFERENCE& $860.85 20/17 TRAINING __ Vendor Total:- $860.85 JUDY CHAN DV070617 OCT 17 $1,385.00 10022100-52600 RENT $1,385.00 Vendor Total: $1,385.00 KAREN DV092917 INSTRUCTOR $203.00 10022850-52100 CONTRACTED $203.00 POPLAWSKI SERVICES Vendor Total: $203.00 KEOUGH'S 17116 LANDSCAPE MAINT.- $500.00 80026130-52100 CONTRACTED $500.00 LANDSCAPING ORCHARD SUBST SERVICES INC 17289 LANDSCAPE MAINT.- $500.00 80026130-52100 CONTRACTED $500.00 ORCHARD SUBST SERVICES Vendor Total: $1,000.00 KIPPI DAYTON TA 10/18/17 TRAVEL ADVANCE $15.00 10013400-57100 CONFERENCE& $15.00 10/18 TRAINING _____ Vendor Total: $15.00 LINCOLN S1326206 100#PULSAR PLUS $5,403.57 10022300-54106 SPECIALTY $5,403.57 AQUATICS BRIQUETTES 1" SUPPLIES Vendor Total: $5,403.57 LOUIS DV100217 17/18 DEFENSIVE $2,600.00 10020210-57100 CONFERENCE& $2,600.00 MALDONADO SR TACTICAL TRAIN TRAINING - Vendor Total: $2,600.00 MATTHEW TA 10/19- TRAVEL $167.08 10020210-57100 CONFERENCE& $167.08 SCOTT 20/17 ADVANCE10/19-20/17 TRAINING EDWARDS ____ Vendor Total: $167.08 MCMASTER- 46707031 ATTACHABEL $72.56 80026110-54100 SUPPLIES $72.56 CARR SUPPLY HEADBAND CO Vendor Total: $72.56 MENDO MILL& K79196 KEYS $8.65 82024411-54100 SUPPLIES $8.65 LUMBER CO Vendor Total: $8.65 MENDOCINO 2017-03 SOCIAL MEDIA $625.00 75012700-52515 ADVERTISING& $625.00 COUNTY PUBLICATION 12 TOURISM COMMISSION List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Deiail and Allocation Detail Name # Description MENDOCINO 2017-04 SOCIAL MEDIA $625.00 75012700-52515 ADVERTISING& $625.00 COUNTY PUBLICATION TOURISM COMMISSION Vendor Total: $1,250.00 MOIRS 1415586 MISCELLANEOUS $259.35 82024411-58202 CHEMICALS $259.35 POOL SUPPLIES AS 141453 MISCELLANEOUS $259.84 82024411-58202 CHEMICALS $259.84 POOL SUPPLIES AS -- Vendor Total: $519.19 MOTION CA23-505953 BEARING,FITTING& $293.22 90000000-23237 DISTRICT USE ($1.37) INDUSTRIES INC MISCELLANEO TAX-MEASURE S 82024411-56120 EQUIPMENT $2.74 MAINTENANCE& REPAIR 82024411-56120 EQUIPMENT $293.22 MAINTENANCE& REPAIR 90000000-23028 MEASURE Y ($1.37) DISTRICT TAX Vendor Total: $293.22 MUNI SERVICES INV06-00463 BUSINESS LICENSE $486.00 10013400-52100 CONTRACTED $486.00 LLC PROCESSING SERVICES INV06-000133 BUSINESS LICENSE $846.00 10013400-52100 CONTRACTED $846.00 PROCESSING SERVICES Vendor Total: $1,332.00 NANCY SKELLY DV092817 INSTRUCTOR $792.00 10022850-52100 CONTRACTED $792.00 SERVICES _ Vendor Total: $792.00 NATIONAL S1088820.001 WATER SUPPLY, $2,173.20 82000000-12104 INVENTORY- $2,173.20 METER& GROUNDWATER,SEW PURCHASES AUTOMATION - Vendor Total: $2,173.20 NFP NATIONAL SEPT 17 SEPT 17 NFP $2,950.44 20700000-20523 PIR DEDUCT-LTD $2,644.44 ACCOUNT INSURANCE FOR LIFE SERVICES <D 20700000-20512 REMIF LIFE $34.00 20700000-20512 REMIF LIFE $272.00 Vendor Total: $2,950.44 NOR-CAL 13860 MISC ROCK&ROAD $939.46 10024220-54122 PW- $939.46 RECYCLED PATCH MATERIA AGGREGATE ROCK& BASE AGGREGATES INC - Vendor Total: $939.46 13 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description OCT WATER WQA3781 REGISTRATION- $675.00 82024414-57100 CONFERENCE& $675.00 QUALITY JOHN AGUILAR TRAINING ACADEMY Vendor Total: $675.00 ONE TIME PAY 11401-7 ENERGY REBATE $100.00 80626500-52135 ENERGY $100.00 VENDOR CONSERVATION PROGRAM 115883-1 ENERGY REBATE $1,000.00 80626500-52135 ENERGY $1,000.00 CONSERVATION PROGRAM Vendor Total: $1,100.00 ONESOURCE S5571182.001 ELECTRICAL $658.27 80026110-54100 SUPPLIES $658.27 DISTRIBUTORS EQUIPMENT AND LLC SUPPL S5571182.002 ELECTRICAL $691.11 80026110-54100 SUPPLIES $691.11 EQUIPMENT AND SUPPL Vendor Total: $1,349.38 ONLINE 806223 UTILITY EXCHANGE $299.96 20513300-52100 CONTRACTED $299.96 INFORMATION REPORTING FY SERVICES SRVSINC 812493 UTILITY EXCHANGE $308.70 20513300-52100 CONTRACTED $308.70 REPORTING FY SERVICES Vendor Total: $608.66 OPERATING 86138 SEPT SEPT 17 HEALTH INS $1,687.00 20700000-20524 NON-EMPLOYEE $1,687.00 ENGINEER 17 HEALTH PUBLIC&MISC INS.PREM EMPLOYEES Vendor Total: $1,687.00 OPPERMAN& 1272440044 MISCELLANEOUS $309.22 84024425-56120 EQUIPMENT $309.22 SON INC PARTS AS NEEDED MAINTENANCE& REPAIR 1272410013 MISCELLANEOUS $100.55 10020210-56130 EXTERNAL $100.55 PARTS AS NEEDED SERVICES 1272680025 MISCELLANEOUS $131.78 10020210-56130 EXTERNAL $131.78 PARTS AS NEEDED SERVICES 1272540041 MISCELLANEOUS $150.47 10020210-56130 EXTERNAL $150.47 PARTS AS NEEDED SERVICES 1272410076 MISCELLANEOUS $266.52 10020210-56130 EXTERNAL $133.26 PARTS AS NEEDED SERVICES 80026400-56130 EXTERNAL $133.26 SERVICES 1272720013 MISCELLANEOUS $371.30 10020224-56130 EXTERNAL $371.30 PARTS AS NEEDED SERVICES 1272550027 MISCELLANEOUS $210.55 10021210-56130 EXTERNAL $210.55 PARTS AS NEEDED SERVICES 1272610050 MISCELLANEOUS $164.27 10024210-56130 EXTERNAL $164.27 PARTS AS NEEDED SERVICES 14 List of Checks Presenter! for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description OPPERMAN& 1272500006 MISCELLANEOUS $160.92 10024220-56130 EXTERNAL $160.92 SON INC PARTS AS NEEDED SERVICES 1272360029 MISCELLANEOUS $317.42 10024220-56130 EXTERNAL $317.42 PARTS AS NEEDED SERVICES 1272480067 MISCELLANEOUS $48.54 80026400-56130 EXTERNAL $48.54 PARTS AS NEEDED SERVICES 1272680020 MISCELLANEOUS $52.54 82024411-56130 EXTERNAL $52.54 PARTS AS NEEDED SERVICES 1272710053 MISCELLANEOUS $111.46 84024421-56130 EXTERNAL $111.46 PARTS AS NEEDED SERVICES 1272440034 MISCELLANEOUS $251.35 10024210-54100 SUPPLIES $83.78 PARTS AS NEEDED 82024410-54100 SUPPLIES $83.79 84024420-54100 SUPPLIES $83.78 1272710022 MISCELLANEOUS $163.90 20324100-54100 SUPPLIES $163.90 PARTS AS NEEDED Vendor Total: $2,810.79 OWEN 00040213 PARTS AS NEEDED $592.76 84024421-56130 EXTERNAL $592.76 EQUIPMENT SERVICES COMPANY Vendor Total: $592.76 PACE SUPPLY 024044296-1 MISCELLANEOUS $18.06 84024425-56120 EQUIPMENT $18.06 CORPORATION ITEMS AS NEEDED MAINTENANCE& REPAIR 024123557 MISCELLANEOUS $74.72 84024425-56120 EQUIPMENT $74.72 ITEMS AS NEEDED MAINTENANCE& REPAIR 024086338 MISCELLANEOUS $105.52 84024425-56120 EQUIPMENT $105.52 ITEMS AS NEEDED MAINTENANCE& REPAIR 024108079 MISCELLANEOUS $12.78 82224413-80230 INFRASTRUCTUR $12.78 ITEMS AS NEEDED E Vendor Total: $211.08 PETERSON 276527P PARTS AS NEEDED $90.10 20324100-56112 EQUIPMENT $76.74 TRUCKS INC PARTS FOR RESALE 10020210-56130 EXTERNAL $9.24 SERVICES 84024421-56130 EXTERNAL $4.12 SERVICES 276163P PARTS AS NEEDED $158.89 20324100-56112 EQUIPMENT $12.88 PARTS FOR RESALE 10020210-56130 EXTERNAL $4.43 SERVICES 10024220-56130 EXTERNAL $141.58 15 SERVICES 276071PXI PARTS AS NEEDED $12.99 10024220-56130 EXTERNAL $12.99 SERVICES Vendor Total: $261.98 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description PHILLIPS 7814 STRUCT ENGNG/PLAN $668.90 10023320-52100 CONTRACTED $668.90 SEABROOK CHCK/SUBSTIT SERVICES ASSOCIATES Vendor Total: $668.90 PLATT ELECTRIC N911125 MISC ELECTRICAL $783.19 80526150-54100 SUPPLIES $783.19 SUPPLY SUPPLIES AS NE Vendor Total: $783.19 PMI 10026027 DATA PLAN $481.00 80026200-54100 SUPPLIES $481.00 RENEWAL-EUD METERS Vendor Total: $481.00 POWER 740773 PARTS&TOOLS AS $22.44 84024425-56120 EQUIPMENT $22.44 INDUSTRIES INC NEEDED MAINTENANCE& REPAIR 741910 PARTS&TOOLS AS $47.85 84024425-56120 EQUIPMENT $47.85 NEEDED MAINTENANCE& REPAIR 742114 PARTS&TOOLS AS $90.94 84024425-56120 EQUIPMENT $90.94 NEEDED MAINTENANCE& REPAIR 742205 TOOLS AS NEEDED $603.35 84024425-56120 EQUIPMENT $603.35 MAINTENANCE& REPAIR 742279 PARTS&TOOLS AS $46.16 10022100-56130 EXTERNAL $46.16 NEEDED SERVICES 742115 PARTS&TOOLS AS $8.17 84024421-56130 EXTERNAL $8.17 NEEDED SERVICES Vendor Total: $818.91 POWER 84545 ELECTRICAL $7,386.84 80000000-12104 INVENTORY- $7,386.84 PARTNERS INC EQUIPMENT AND PURCHASES SUPPL _ Vendor Totals $7,386.84 PROTEC 5700417 RENTAL OR LEASE OF $1,094.71 80026330-54102 SMALL TOOLS $1,094.71 EQUIPMENT GENERAL EQU RESOURCES INC Vendor Total: $1,094.71 REDWOOD 1877843 CARDLOCK FUEL $349.50 84024421-56130 EXTERNAL $349.50 COAST FUELS PURCHASES SERVICES 1878143 CARDLOCK FUEL $58.25 84024425-56130 EXTERNAL $58.25 PURCHASES SERVICES 1875108 CARDLOCK FUEL $11.91 20822500-56210 FUEL&FLUIDS $11.91 PURCHASES Vendor Total: $419.66 REDWOOD 17-10 OCT 17 REMIF EAP $229,437.40 20700000-20524 NON-EMPLOYEE $473.20 EMPIRE HEALTHCOM INSURANCE HEALTH MUNICIPAL P PREMIUMS INS.PREM INSURANCE FUND 16 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Deiail and Allocation Detail Name # Description Amt REDWOOD 17-10 OCT 17 REMIF EAP $229,437.40 20700000-20524 NON-EMPLOYEE $2,172.00 EMPIRE HEALTHCOM INSURANCE HEALTH MUNICIPAL P PREMIUMS INS.PREM INSURANCE FUND 20700000-20524 NON-EMPLOYEE $14,565.00 HEALTH INS.PREM 20700000-20520 PIR DEDUCT.- $195,263.00 MEDICAL INS 20700000-20510 REMIF DENTAL $14,125.00 20700000-20511 REMIF VISION $2,839.20 Vendor Total: $229,437.40 REGAL PACIFIC 20709 THERMOHYDROMETE $103.17 77725200-56300 BUILDING MAINT. $103.17 AVIATION R &REPAIR EQUIPMENT Vendor Total: $103.17 RINO PACIFIC CL18945 FUEL AS NEEDED $174.83 82024414-56210 FUEL&FLUIDS $94.41 84024421-56210 FUEL&FLUIDS $80.42 Vendor Total: $174.83 ROBERTSON& 59694 CPA SERVICES $2,000.00 10012400-52100 CONTRACTED $2,000.00 ASSOCIATES SERVICES CPAS ___ Vendor Total: $2,000.00 ROTO-ROOTER 23422 PLUMBING SERVICES $145.00 84024421-52100 CONTRACTED $145.00 PLUMBERS SERVICES Vendor Total: $145.00 SIERRA SLC CHLORINE PRODUCTS ($1,975.00) 82024411-58202 CHEMICALS ($1,975.00) CHEMICAL 10016695 AS NEEDED SLS LIQ SODIUM $597.24 82024411-58202 CHEMICALS $597.24 10049808.1 HYPOCHLORITE SLS CHLORINE PRODUCTS $3,226.76 82024411-58202 CHEMICALS $3,226.76 10049808 AS NEEDED SLS LIQ SODIUM $3,012.39 84024425-52100 CONTRACTED $3,012.39 10051363 HYPOCHLORITE SERVICES Vendor Total: $4,861.39 STAPLES CREDIT 1838404201 OFFICE SUPPLIES, $43.85 10012500-54100 SUPPLIES $43.85 PLAN MISC AS NEEDE 1838476001 OFFICE SUPPLIES, $70.73 10012500-54100 SUPPLIES $70.73 MISC AS NEEDE 24092 OFFICE SUPPLIES, $78.21 10022810-54100 SUPPLIES $78.21 MISC AS NEEDE 9434 OAC- OFFICE SUPPLIES, ($77.37) 10022840-54100 SUPPLIES ($77.37) 17 000000001 MISC AS NEEDE List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description STAPLES CREDIT 1285 OAC- OFFICE SUPPLIES, ($48.74) 10024210-54100 SUPPLIES ($16.25) PLAN 000000001 MISC AS NEEDE 82024410-54100 SUPPLIES ($16.25) 84024420-54100 SUPPLIES ($16.24) 1869835471 OFFICE SUPPLIES, $139.58 73022600-54100 SUPPLIES $139.58 MISC AS NEEDE 1906 OFFICE SUPPLIES, $15.70 82024411-54100 SUPPLIES $15.70 MISC AS NEEDE Vendor Total: $221.96 SUMMIT SAFETY 146506A FIRST AID AND $176.75 90000000-23252 DISTRICT USE ($0.22) LLC SAFETY EQUIPMENT TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.89) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.89) DISTRICT TAX 90000000-23013 STATE USE TAX ($12.82) LIABILITY 82024414-54100 SUPPLIES $7.41 82024414-54100 SUPPLIES $88.38 84024421-54100 SUPPLIES $7.41 84024421-54100 SUPPLIES $88.37 146506B FIRST AID AND $838.75 90000000-23252 DISTRICT USE ($1.05) SAFETY EQUIPMENT TAX-LIBRARIES 90000000-23237 DISTRICT USE ($4.20) TAX-MEASURE S 90000000-23028 MEASURE Y ($4.20) DISTRICT TAX 90000000-23013 STATE USE TAX ($60.81) LIABILITY 82024414-54100 SUPPLIES $35.13 82024414-54100 SUPPLIES $419.38 84024421-54100 SUPPLIES $35.13 84024421-54100 SUPPLIES $419.37 Vendor Total: $1,015.50 T&T VALVE AND 53650 WWTP EQUIPMENT $489.82 84024425-56120 EQUIPMENT $489.62 INSTRUMENT INC SUPPLIES MAINTENANCE& REPAIR 18 Vendor Total: $489.82 TELSTAR 90784 EQUIPMENT MAINT, $1,677.00 84024425-52100 CONTRACTED $1,677.00 INSTRUMENTS REPAIR,AND R SERVICES INC List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account *,,ail and Allocation Detail Name # Description TELSTAR 91408 WELL 4&9 $2,080.00 82224413-80230 INFRASTRUCTUR $1,040.00 .INSTRUMENTS TELEMETRY E INC UPGRADE 82224413-80230 INFRASTRUCTUR $1,040.00 E Vendor Total: $3,757.00 UKIAH VALLEY IN19557 JANITORIAL $640.00 84024425-52100 CONTRACTED $640.00 ASSOCIATION SERVICES-WWTP SERVICES FOR FYE HABILITATION INC IN19800 JANITORIAL $640.00 84024425-52100 CONTRACTED $640.00 SERVICES-WWTP SERVICES FYE IN19674 JANITORIAL $800.00 84024425-52100 CONTRACTED $800.00 SERVICES-WWTP SERVICES FYE _ Vendor Total: -$2,080.00 UKIAH WASTE 348946 BIOSOLID REMOVAL $5,055.84 84024425-52100 CONTRACTED $5,055.84 SOLUTIONS INC SERVICES ----------- Vendor _Vendor Total: $5,055.84 UNITED SITE 114-5758320 PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 SERVICES RENTAL SERVICES 114-5758322 PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 RENTAL SERVICES 114-5817243 PORTABLE TOILET $203.09 10022100-52100 CONTRACTED $203.09 RENTAL SERVICES 114-5758326 PORTABLE TOILET $136.32 80026220-52100 CONTRACTED $136.32 RENTAL SERVICES 114-5835551 PORTABLE TOILET $353.14 82024414-52100 CONTRACTED $353.14 RENTAL SERVICES 114-5707274 PORTABLE TOILET $128.38 90000000-23243 FAMILYFUNIN $128.38 RENTAL THE SUN Vendor Total: $1,154.55 UNIVAR USA INC SJ841977 SODIUM BISULFITE $5,048.23 84024425-52100 CONTRACTED $5,048.23 SERVICES Vendor Total: $5,048.23 USA BLUEBOOK 331384 SUPPLIES AS NEEDED $191.89 84024425-56120 EQUIPMENT $191.89 MAINTENANCE& REPAIR 374836 ORP CALIBRATION $188.83 84024425-54100 SUPPLIES $188.83 SOLUTION Vendor Total: $380.72 VWR 8049821766 PARTS AS NEEDED $140.48 84024425-54100 SUPPLIES $140.48 INTERNATIONAL INC 8049826695 SUPPLIES AS NEEDED $522.02 84024425-54100 SUPPLIES $522.02 19 Vendor Total: $662.50 List of Checks Presented for Approval on 10/6/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail :, Name # Description WALMART P9273007R01 MISC ITEMS AS ($12.29) 82024411-56300 BUILDING MAINT. ($12.29) COMMUNITY 37JHLQ NEEDED &REPAIR P9273007NOI MISC ITEMS AS $19.75 82024411-56300 BUILDING MAINT. $19.75 37JHLN NEEDED &REPAIR Vendor Total: $7.46 WESCO 310481 ELECTRICAL $2,492.63 80000000-12104 INVENTORY- $2,492.63 DISTRIBUTION EQUIPMENT AND PURCHASES INC SUPPL 263067 ROAD AND HIGHWAY $4,259.14 10024220-54102 SMALL TOOLS $1,419.72 EQUIPMENT:EA 82024414-54102 SMALL TOOLS $1,419.71 84024421-54102 SMALL TOOLS $1,419.71 Vendor Total: $6,751.77 WEST YOST 2032984 PROP 1 STORM $48,162.00 91190100-52100 CONTRACTED $48,162.00 ASSOCIATED WATER RESOURCES SERVICES P Vendor Total: $48,162.00 WESTERN 13 SPEC 16-02 SITE $81,527.26 82224413-80230 INFRASTRUCTUR $40,313.63 WATER DEVELOPMENT WE E CONSTRUCTORS INC 82224413-80230 INFRASTRUCTUR $41,213.63 E _ Vendor Total: $81,527.26 WILLOW COUNTY 81154-SEPT WATER SERVICES $54.54 84024425-58201 WATER $54.54 WATER DIST 17 PURCHASES Vendor Total: $54.54 INVOICE $530,989.55 TOTAL: 20 List of Checks Presented for Approval on 10/13/2017 The following list of bills payable was reviewed and approved for payment. C Signature Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description ACCOUNTEMPS 49307938 TEMP SVCS FOR A/P& $742.50 10013400-52100 CONTRACTED $742.50 PAYROLL SERVICES Vendor Total: $742.50 ADAMSON 254594 POLICE SIREN $761.17 10020210-56130 EXTERNAL $761.17 POLICE CONTROL CENTER SERVICES PRODUCTS Vendor Total: $761.17 AFLAC 254731 AFLAC ACCT#J6482 $6,959.60 20700000-20527 SECTION 125 $6,959.60 OCT 17 (CANCER&LIFE) Vendor Total: $6,959.60 ALAN HODGE DV011117 BOOT ALLOWANCE $150.00 84024425-54100 SUPPLIES $150.00 Vendor Total: $150.00 ALPHA 7091134- MISCELLANEOUS $340.00 82024411-52100 CONTRACTED $340.00 ANALYTICAL UKIAH LABORATORY WORK SERVICES LABORATORIES INC 7092698- MISCELLANEOUS $130.00 84024425-52100 CONTRACTED $130.00 UKIAHSTP LABORATORY WORK SERVICES 7092256- MISCELLANEOUS $193.00 84024425-52100 CONTRACTED $193.00 UKIAHSTP LABORATORY WORK SERVICES 7092143- MISCELLANEOUS $377.00 84024425-52100 CONTRACTED $377.00 UKIAHSTP LABORATORY WORK SERVICES Vendor Total: $1,040.00 ALSCO- LSRO101294 LAUNDRY AND LINEN $248.10 20324100-52100 CONTRACTED $248.10 AMERICAN LINEN 0 SERVICES SERVICES DIVISION LSRO101625 LAUNDRY AND LINEN $248.10 20324100-52100 CONTRACTED $248.10 6 SERVICES SERVICES Vendor Total: - $496.20 AMAZON 1PYR-HW74- MISCELLANEOUS $334.10 20620231-56120 EQUIPMENT $334.10 CAPITAL HMQN SUPPLIES AS NEED MAINTENANCE& SERVICES REPAIR 1PYR-HW74- MISCELLANEOUS $11.64 10013400-54100 SUPPLIES $11.64 HNCL SUPPLIES AS NEED 1 WTC-YDTT- MISCELLANEOUS $66.24 10013400-54100 SUPPLIES $66.24 FNRR SUPPLIES AS NEED 17QW-R1 KR- MISCELLANEOUS $333.78 10013400-54100 SUPPLIES $250.33 21 C43K SUPPLIES AS NEED 20413500-54100 SUPPLIES $83.45 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description AMAZON 1 PMJ-DERV- MISCELLANEOUS $351.82 10013400-54100 SUPPLIES $263.86 CAPITAL DY9N SUPPLIES AS NEED SERVICES 20413500-54100 SUPPLIES $87.96 14QQ-VVDJ- MISCELLANEOUS $797.11 10013400-54100 SUPPLIES $597.83 DP4R SUPPLIES AS NEED 20413500-54100 SUPPLIES $199.28 1 WYL-KPMR- MISCELLANEOUS $13.54 20513300-54100 SUPPLIES $13.54 VG6N SUPPLIES AS.NEED 17WQ-R1 KR- MISCELLANEOUS $20.97 20513300-54100 SUPPLIES $20.97 VLG7 SUPPLIES AS NEED 1PYR-HW74- MISCELLANEOUS $54.16 20513300-54100 SUPPLIES $54.16 THRX SUPPLIES AS NEED Vendor Total: $1,983.36 ASCE- 1043777502 MEMBERSHIP DUES $245.00 10024210-57300 MEMBERSHIPS& $245.00 MEMBERSHIP SUBSCRIPTIONS Vendor Total: $245.00 B&B 1191568 MISCELLANEOUS $45.54 10020210-56130 EXTERNAL $45.54 INDUSTRIAL MATERIALS AS NEE SERVICES SUPPLYING 19130 MISCELLANEOUS $28.34 10024220-54120 PW-SPECIAL $28.34 MATERIALS AS NEE SUPPLIES 191685 MISCELLANEOUS $202.55 82024414-54100 SUPPLIES $202.55 MATERIALS AS NEE Vendor Total: $276.43 BAY CITY BOILER 30967 INSTALLATION AND $3,793.13 84024425-52100 CONTRACTED $3,793.13 &ENGINEERING REMOVAL OF RE SERVICES CO INC Vendor Total: $3,793.13 BRAD BOWERS DV100417 REIMBURSEMENT $50.00 80026110-54100 SUPPLIES $50.00 FUEL Vendor Total: $50.00 CANDICE TR 9/21/17 TRAVEL $33.00 10013400-57100 CONFERENCE& $16.50 RASMASON REIMBURSMENT TRAINING 20413500-57100 CONFERENCE& $16.50 TRAINING Vendor Total: $33.00 CHRISTOPHER TR 5/9-10/17 TRAVEL $20.00 10520210-57100 CONFERENCE& $20.00 DEWEY REIMBURSEMENT TRAINING Vendor Total: $20.00 CHRISTOPHER DV091117 TECHNOLOGY $547.87 10023100-54330 COMPUTER AND $547.87 22 JOHN WATT REIMBURSEMENT TECHNOLOGY Vendor Total: $547.87 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description COLE GOWAN DV100217 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total: $150.00 COMCAST 0472 SEP 17 TELEPHONE $173.81 73022600-55100 TELEPHONE $173.81 SERVICES Vendor Total: $173.81 CONVERGENT BILL46366 IT SERVICES $1,800.00 20913900-52100 CONTRACTED $1,800.00 COMPUTING SERVICES BILL46283 IT SERVICES $1,125.00 20913900-80100 MACHINERY& $1,125.00 EQUIPMENT Vendor Total: $2,925.00 CRAWFORD& 35139 PREPARATION OF $371.25 10024210-52100 CONTRACTED. $371.25 ASSOC INC DFW PERMITS SERVICES 35010 PREPARATION OF $3,307.50 10024210-52100 'CONTRACTED $3,307.50 DFW PERMITS SERVICES Vendor Total: $3,678.75 CROSSFIT CFM102017CI CROSS-FIT TRAINING $333.33 10021210-57100 CONFERENCE& $333.33 MENDOCINO TY FOR FIRE ST TRAINING Vendor Total: $333.33 CRWA DV10317 WATER TREATMENT $250.00 82024411-57100 CONFERENCE& $250.00 CERTIFICATION TRAINING Vendor Total: $250.00 CSI PAINT N0109327 SUPPLIES AS NEEDED $1,791.22 10024220-54125 PW-TRAFFIC $1,791.22 PAINT Vendor Total: $1,791.22 DAN BUFFALO TR 9/13-15/17 TRAVEL $170.54 10012100-57100 CONFERENCE& $170.54 REIMBURSEMENT TRAINING Vendor Total: $170.54 DANIEL STEEL& 092017-C CRANE SERVICES AS $550.00 84024425-52100 CONTRACTED $550.00 MACHINE INC NEEDED AT WW SERVICES Vendor Total: $550.00 DAVID RAPPORT 6773 LEGAL SERVICES FOR $386.00 96995669-52100 CONTRACTED $386.00 FY 17/18 SERVICES Vendor Total: $386.00 DEPARTMENT OF DV10217 CERTIFICATE ANNUAL $120.00 10022100-57100 CONFERENCE& $120.00 PESTICIDE RENEWAL TRAINING REGULATION USE 57R5 Vendor Total: - $120.00 DIALED IN 1223 ADULT SPORT $377.86 10022822-54100 SUPPLIES $377.86 ATHLETICS LEAGUES CHAMPION T Vendor Total: $377.86 23 List of.Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail : Name # Description EFAX 979622 EFAX SERVICE $134.00 10012200-55100 TELEPHONE $134.00 CORPORATE Vendor Total: $134.00 EMD MILLIPORE 8169716 PRGARD TS2 W/O $534.01 84024425-54100 SUPPLIES $534.01 CORP PROGOTOS2US Vendor Total: $534.01 FASTENAL CAUKA27960 MISC SUPPLIES AS $52.43 82024411-56300 BUILDING MAINT. $52.43 NEEDED &REPAIR CAUKA27714 MISC SUPPLIES AS $12.15 84024425-52100 CONTRACTED $12.15 NEEDED SERVICES Vendor Total: $64.58 FIRST ALARM 345525 ALARM MONITORING $162.00 10020210-52180 SECURITY $117.00 SERVICES 20822500-52180 SECURITY $45.00 SERVICES Vendor Total: $162.00 FLW INC 1160717 PARTS AS NEEDED $389.67 90000000-23252 DISTRICT USE ($0.44) TAX-LIBRARIES 84024425-56120 EQUIPMENT $2.20 MAINTENANCE& REPAIR 84024425-56120 EQUIPMENT $389.67 MAINTENANCE& REPAIR 90000000-23028 MEASURE Y ($1.76) DISTRICT TAX Vendor Total: $389.67 GEARY,SHEA, 43176 TRIAL COUNSEL IN $52,156.77 84424422-52100 CONTRACTED $52,156.77 O'DONNELL, UVSD VS.COU SERVICES GRATTAN,& MITCHELL Vendor Total: $52,156.77 GINA GRECO DV10317 INSTRUCTOR $70.00 10022850-52100 CONTRACTED $70.00 SERVICES Vendor Total: $70.00 GOLDEN GATE T7117210218 TOLL EVASION $30.00 10020210-54100 SUPPLIES $30.00 BRIDGE TOLL 82 Vendor Total: $30.00 IDEXX 3021194587 SUPPLIES AS NEEDED $981.45 90000000-23252 DISTRICT USE ($1.12) DISTRIBUTION TAX-LIBRARIES INC 82024411-54100 SUPPLIES $1.12 82024411-54100 SUPPLIES $981.45 Vendor Total: $981.45 24 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor .ice Invoice Invoice • Detail and Allocation Detail , Name # Description INTERNATIONAL 44936 ANNUAL MEMBERSHIP $125.00 10020214-57100 CONFERENCE& $125.00 CONFERENCE TRAINING OF POLICE CHAPLAINS Vendor Total: $125.00 J&M LOCK 33314 DUPLICATE KEYS, $67.50 20822500-56300 BUILDING MAINT. $67.50 REPAIRS&MISC &REPAIR 33313 DUPLICATE KEYS, $114.88 20822500-56300 BUILDING MAINT. $114.88 REPAIRS&MISC &REPAIR 3305 DUPLICATE KEYS, $58.50 80026400-52100 CONTRACTED $58.50 REPAIRS&MISC SERVICES 34297 DUPLICATE KEYS, $14.63 10020210-56130 EXTERNAL $14.63 REPAIRS&MISC SERVICES 34300 DUPLICATE KEYS, $19.40 80026400-54100 SUPPLIES $19.40 REPAIRS&MISC Vendor Total: $274.91 JAKE BURGESS- DV100517 PUMPKINFEST $1,500.00 90000000-23219 PUMPKINFEST $1,500.00 PETTY CASH ANNUAL WEIGH-OFF Vendor Total: $1,500.00 KATRINA TR 9/18-21/17 TRAVEL $786.19 10023320-57100 CONFERENCE& $786.19 BALLARD REIMBURSEMENT TRAINING Vendor Total: $786.19 KEN FOWLER 12628 MISC AUTOMOTIVE $57.29 80026400-56130 EXTERNAL $57.29 MOTORS INC PARTS AS NEEDE SERVICES 12607 MISC AUTOMOTIVE $373.53 80026400-56130 EXTERNAL $373.53 PARTS AS NEEDE SERVICES 12467 MISC AUTOMOTIVE $62.86 84024421-56130 EXTERNAL $62.86 PARTS AS NEEDE SERVICES Vendor Total: $493.68 LORI MARTIN TR 2/7-10/17 TRAVEL $60.00 20513300-57100 CONFERENCE& $60.00 REIMBURSEMENT TRAINING Vendor Total: $60.00 MARY TR 9/5-7/17 TRAVEL $70.00 20413500-57100 CONFERENCE& $70.00 WILLIAMSON REIMBURSEMENT TRAINING Vendor Total: $70.00 MATHESON TRI- 16173584 OXYGEN& $53.22 20824300-56210 FUEL&FLUIDS $53.22 GAS INC MISCELLANEOUS AS NEED Vendor Total: $53.22 MAUREEN TR 9/13-15/17 TRAVEL $217.29 10010000-57100 CONFERENCE& $217.29 MULHEREN REIMBURSEMENT TRAINING 255 Vendor Total: $217.29 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail Name # Description MEL GRANDI DV10317 REIMBURSEMENT $2,782.24 80026400-57100 CONFERENCE& $2,782.24 NCPA ANNUAL TRAINING CONFERENCE __ Vendor Total: $2,782.24 .MENDOCINO DV10217 REGISTRATION FOR $270.00 63020210-57100 CONFERENCE& $270.00 COAST POLICE PAL RUN FOR PD TRAINING ACTIVITIES LEAGUE __ Vendor Total: $270.00 MOTION CA23-505150 KOP-FLEX 153 KD $1,979.76 84024425-56120 EQUIPMENT $1,979.76 INDUSTRIES INC SS500 MAINTENANCE& REPAIR Vendor Total: $1,979.76 ONE TIME PAY 39682.0 MISAPPLIED EASY $1,277.40 80000000-44681 DOMESTIC $299.01 VENDOR PAY UTILITY LIGHTS PAYMENTS 82000000-44170 PLAN CHECK $424.68 FEES 90200000-44790 RESIDENTIAL $112.92 REFUSE COLLECTION 84000000-44621 SEWER 1 $440.79 RESIDENCE (CITE 0006579 RECREATION CLASS $56.00 10022850-44915 RECREATION $56.00 REFUND PROGRAM INCOME 006842 RECREATION CLASS $56.00 10022850-44915 RECREATION $56.00 REFUND PROGRAM INCOME 0006879 RECREATION CLASS $60.00 10022850-44915 RECREATION $60.00 REFUND PROGRAM INCOME DV100317 RECREATION CLASS $80.00 10022850-44915 RECREATION $80.00 REFUND PROGRAM INCOME DV10317 RECREATION CLASS $96.00 10022850-44915 RECREATION $96.00 REFUND PROGRAM INCOME 114981-4 UTILITY REFUND $10.19 90100000-10421 UTILITY $10.19 RECEIVABLES CLEARING 110470-2 UTITLITY REFUND $32.24 90100000-10421 UTILITY $32.24 RECEIVABLES CLEARING 115988-8 UTILITY REFUND $42.16 90100000-10421 UTILITY $42.16 RECEIVABLES CLEARING 115631-4 UTILITY REFUND $56.63 90100000-10421 UTILITY $56.63 RECEIVABLES CLEARING 115278-4 UTILITY REFUND $69.32 90100000-10421 UTILITY $69.32. RECEIVABLES CLEARING 113375-0 UTILITY REFUND $112.69 90100000-10421 UTILITY $112.69 RECEIVABLES CLEARING 26 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description ONE TIME PAY 65275-0 UTILITY REFUND $169.10 90100000-10421 UTILITY $169.10 VENDOR RECEIVABLES CLEARING .Vendor Total: $2,117.73 ONESOURCE S5590030.001 SUPPLIES AS NEEDED $605.63 80000000-12104 INVENTORY- $605.63 DISTRIBUTORS PURCHASES LLC Vendor Total: $605.63 PACE SUPPLY 024135815 PIPE,TUBING,AND $1,306.35 82224413-80230 INFRASTRUCTUR $1,306.35 CORPORATION ACCESSORIES E 024055102-2 MISCELLANEOUS $143.06 82000000-12104 INVENTORY- $143.06 ITEMS AS NEEDED PURCHASES 024129176 MISCELLANEOUS $142.57 82024414-54100 SUPPLIES $142.57 ITEMS AS NEEDED Vendor Total: $1,591.98 PARK N POOL 389148.1 62"LIFEGUARD $1,495.31 90000000-23252 DISTRICT USE ($1.87) CORP CHAIR,SURFACE M TAX-LIBRARIES 90000000-23237 DISTRICT USE ($7.48) TAX-MEASURE S 90000000-23028 MEASURE Y ($7.48) DISTRICT TAX 10022300-54106 SPECIALTY $125.24 SUPPLIES 10022300-54106 SPECIALTY $1,495.31 SUPPLIES 90000000-23013 STATE USE TAX ($108.41) LIABILITY Vendor Total: $1,495.31 PETERSON CM276071P RETURNED SUPPLIES ($68.32) 10024220-56130 EXTERNAL ($68.32) TRUCKS INC SERVICES 276071P SUPPLIES AS NEEDED $146.42 10024220-56130 EXTERNAL $146.42 SERVICES -----------____ Vendor Total: $78.10 POLYDYNE INC 1171243 LIQ POLYMER $3,738.94 84024425-52100 CONTRACTED $3,738.94 ALKYLAMINE SERVICES Vendor Total: $3,738.94 REDWOOD 1875483 CARDLOCK FUEL $7,172.26 10020210-56210 FUEL&FLUIDS $19.06 COAST FUELS PURCHASES 10020210-56210 FUEL&FLUIDS $154.49 10020210-56210 FUEL&FLUIDS $2,360.00 10022100-56210 FUEL&FLUIDS $556.13 10024210-56210 FUEL&FLUIDS $31.02 27 10024220-56210 FUEL&FLUIDS $1,111.45 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account DeOil and Allocation Detail Name # Description Amt REDWOOD' 1875483 CARDLOCK FUEL $7,172.26 20324100-56210 FUEL&FLUIDS $108.57 COAST.FUELS PURCHASES 20513382-56210 FUEL&FLUIDS $26.40 20822500-56210 FUEL&FLUIDS $217.82 77725200-56210 FUEL&FLUIDS $58.32 80026400-56210 FUEL&FLUIDS $876.41 82024411-56210 FUEL&FLUIDS $387.09 82024414-56210 FUEL&FLUIDS $295.73 82024414-56210 FUEL&FLUIDS $321.13 84024421-56210 FUEL&FLUIDS $251.92 84024421-56210 FUEL&FLUIDS $273.55 84024425-56210 FUEL&FLUIDS $75.03 10022810-54100 SUPPLIES $48.14 1877485 CARDLOCK FUEL $1,494.27 20824300-56210 FUEL&FLUIDS $1,494.27 PURCHASES 0079623 CARDLOCK FUEL $619.71 77725200-56210 FUEL&FLUIDS $619.71 PURCHASES Vendor Total: $9,286.24 ROB GIBSON DV10417 BOOT ALLOWANCE $134.99 10022100-54100 SUPPLIES $134.99 Vendor Total: $134.99 SAGE TR 9/13-15/17 TRAVEL $81.23 10012100-57100 CONFERENCE& $81.23 SANGIACOMO REIMBURSEMENT TRAINING Vendor Total: $81.23 SAUCY 174687 MISC FOOD DISHES $552.71 73022600-54100 SUPPLIES $552.71 AS NEEDED FOR Vendor Total: $552.71 SHN 93942 DESIGN&CONST. $640.00 82224413-80230 INFRASTRUCTUR $640.00 CONSULTING MGMNT FOR ZONE E ENGINEERS& GEOLOGISTS INC Vendor Total: $640.00 SYDNEY 20171001 REIMBURSEMENT $1,800.22 91500000-20561 ACCRUED SICK $1,800.22 DEARBORN MEDICAL INSURANCE Vendor Total: $1,800.22 TARGET INV00000020 ANNUAL $1,503.00 10021210-57100 CONFERENCE& $1,503.00 28 SOLUTIONS 360 SUBSCRIPTION TRAINING LEARNING LLC Vendor Total: $1,503.00 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description THOMAS TR 9/24-26/17 TRAVEL $295.66 10020210-57100 CONFERENCE& $295.66 CORNING JR REIMBURSEMENT TRAINING Vendor Total: $295.66 TIM POMA DV100617 REIMBURSEMENT $148.40 90000000-23219 PUMPKINFEST $148.40 PUMPKINFEST SUPPLIES Vendor Total: $148.40 TRACTOR 300241831 MISCELLANEOUS $4.49 10022100-56130 EXTERNAL $4.49 SUPPLY CREDIT SUPPLIES AS NEED SERVICES PLAN 300239270 MISCELLANEOUS $16.78 84024421-56130 EXTERNAL $16.78 SUPPLIES AS NEED SERVICES 200202658 MISCELLANEOUS $33.57 82024411-54100 SUPPLIES $33.57 SUPPLIES AS NEED 200204804 MISCELLANEOUS ($23.83) 84024421-54100 SUPPLIES ($23.83) SUPPLIES AS NEED 200204789 MISCELLANEOUS $75.84 84024421-54100 SUPPLIES $75.84 SUPPLIES AS NEED Vendor Total: $106.85 UTILITY TREE 75B01417 ROADSIDE, $749.60 80026110-52100 CONTRACTED $749.60 SERVICE INC GROUNDS, SERVICES RECREATIONA 72Y61517 ROADSIDE, $5,153.50 80026110-52100 CONTRACTED $5,153.50 GROUNDS, SERVICES RECREATIONA Vendor Total: $5,903.10 VERIZON 9793050030 CELL PHONES $1,398.96 10022100-54100 SUPPLIES $38.01 WIRELESS 10022300-54100 SUPPLIES $38.01 10022840-54100 SUPPLIES $38.01 10020210-55100 TELEPHONE $76.02 10023100-55100 TELEPHONE $38.01 10024210-55100 TELEPHONE $63.35 10024220-55100 TELEPHONE $72.73 20913900-55100 TELEPHONE $385.46 70024500-55100 TELEPHONE $47.51 77725200-55100 TELEPHONE $38.61 80026400-55100 TELEPHONE $152.04 29 82024410-55100 TELEPHONE $129.88 List of Checks Presented for Approval on 10/13/2017 Invoices Vendor Invoice Invoice Invoice Account DetMl and Allocation Detail 'Name # Description VERIZON 9793050030 CELL PHONES $1,398.96 80026400-55100 TELEPHONE $152.04 WIRELESS 82024410-55100 TELEPHONE $129.88 82024411-55100 TELEPHONE $76.02 84024420-55100 TELEPHONE $91.87 84024421-55100 TELEPHONE $114.03 ----------- Vendor Total: $1,398.96 WEIR FLOWAY 104952 TEARDOWN& $1,500.00 84024425-56120 EQUIPMENT $1,500.00 INC INSPECTION OF MAINTENANCE& FLOWA REPAIR Vendor Total: $1,500.00 WESCO 1595447 ELECTRICAL $18.21 80000000-12104 INVENTORY- $18.21 DISTRIBUTION EQUIPMENT AND PURCHASES INC SUPPLIES 235694 ELECTRICAL $635.16 80000000-12104 INVENTORY- $635.16 EQUIPMENT AND PURCHASES SUPPLIES _ Vendor Total: $653.37 WEST YOST 2032985 RRWA EXECUTIVE $43,881.79 91190100-52100 CONTRACTED $43,881.79 ASSOCIATED DIRECTOR SVCS 1 SERVICES - Vendor Total: $43,881.79 WESTERN 53612 Contract 1516202 $4,076.36 82200000-20150 AP CONTRACT $2,015.68 WATER retainage 10/06/2017 to RETAINAGE CONSTRUCTORS INC 82200000-20150 AP CONTRACT $Z060.68 RETAINAGE Vendor Total: $4,076.36 INVOICE $172,730.11 TOTAL: 30 List of Checks Presented for Approval on 10/20/2017 The following list of bills payable was reviewed and approved for payment. Signature Invoices Vendor Invoice Invoice Invoice Account Dei�ail and Allocation Detail Name # Description ACME RIGGING& 288429 MISC RENTAL& $243.74 80026110-54100 SUPPLIES $243.74 SUPPLY CO SUPPLIES AS NEED - Vendor Total: $243.74 ADAMSON INV254332 SETINA $6,390.77 10020210-56130 EXTERNAL $35.50 POLICE #PK1138ITS12SCA- SERVICES PRODUCTS #6XL 10020210-56130 EXTERNAL $45.00 SERVICES 10020210-56130 EXTERNAL $45.00 SERVICES 10020210-56130 EXTERNAL $97.95 SERVICES 10020210756130 EXTERNAL $99.50 SERVICES 10020210-56130 EXTERNAL $99.50 SERVICES 10020210-56130 EXTERNAL $145.00 SERVICES 10020210-56130 EXTERNAL $148.50 SERVICES 10020210-56130 EXTERNAL $250.00 SERVICES 10020210-56130 EXTERNAL $250.00 SERVICES 10020210-56130 EXTERNAL $257.50 SERVICES 10020210-56130 EXTERNAL $307.00 SERVICES 10020210-56130 EXTERNAL $315.00 SERVICES 10020210-56130 EXTERNAL $355.00 SERVICES 10020210-56130 EXTERNAL $1,664.82 SERVICES 10020210-56130 EXTERNAL $2,275.50 SERVICES Vendor Total: $6,390.77 ALHAMBRA 5109554 DRINKING WATER $206.57 84024425-52100 CONTRACTED $198.58 NATIONAL 100617 SERVICES SERVICES WATER 69122700-54100 SUPPLIES $7.99 Vendor Total: $206.57 ALTEC 10822345 PARTS&MATERIALS $150.89 80026400-56130 EXTERNAL $150.89 INDUSTRIES INC AS NEEDED SERVICES 31 Vendor Total: $150.89, List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description AMAZON 1WF7-X3XV- MISCELLANEOUS $45.88 90000000-23252 DISTRICT USE ($0.06) CAPITAL DHYQ SUPPLIES AS NEED TAX-LIBRARIES SERVICES 90000000-23237 DISTRICT USE ($0.23) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.23) DISTRICT TAX 90000000-23013 STATE USE TAX ($3.33) LIABILITY 20324100-54100 SUPPLIES $3.85 20324100-54100 SUPPLIES $45.88 1DC6-13JL- MISCELLANEOUS $79.98 90000000-23252 DISTRICT USE ($0.10) NR3K SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.40) TAX-MEASURE S 20324100-56112 EQUIPMENT $6.70 PARTS FOR RESALE 20324100-56112 EQUIPMENT $79.98 PARTS FOR RESALE 90000000-23028 MEASURE Y ($0.40) DISTRICT TAX 90000000-23013 STATE USE TAX ($5.80) LIABILITY 1RTW-D1HH- MISCELLANEOUS $119.97 90000000-23252 DISTRICT USE ($0.15) DVFV SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.60) TAX-MEASURE S 20324100-56112 EQUIPMENT $10.05 PARTS FOR RESALE 20324100-56112 EQUIPMENT $119.97 PARTS FOR RESALE 90000000-23028 MEASURE Y ($0.60) DISTRICT TAX 90000000-23013 STATE USE TAX ($8.70) LIABILITY 1 WTC-YDTT- MISCELLANEOUS $119.99 90000000-23252 DISTRICT USE ($0.15) D7RD SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.60) TAX-MEASURE S 80026400-56130 EXTERNAL $10.05 SERVICES 80026400-56130 EXTERNAL $119.99 32 SERVICES 90000000-23028 MEASURE Y ($0.60) DISTRICT TAX List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Deiail and Allocation Detail Name # Description AMAZON 1 WTC-YDTT- MISCELLANEOUS $119.99 90000000-23013 STATE USE TAX ($8.70) CAPITAL D7RD SUPPLIES AS NEED LIABILITY SERVICES 1RTW-D1HH- MISCELLANEOUS $199.95 90000000-23252 DISTRICT USE ($0.25) HP4C SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE . ($1.00) TAX-MEASURE S 20324100-56112 EQUIPMENT $16.75 PARTS FOR RESALE 20324100-56112 EQUIPMENT $199.95 PARTS FOR RESALE 90000000-23028 MEASURE Y ($1'.00) DISTRICT TAX 90000000-23013 STATE USE TAX ($14.50) LIABILITY 1M1D-MHPW- MISCELLANEOUS $454.00 90000000-23252 DISTRICT USE ($0.69) K6GF SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE ($2.73) TAX-MEASURE S 80100000-80230 INFRASTRUCTURE $45.67 80100000-80230 INFRASTRUCTURE $454.00 90000000-23028 MEASURE Y ($2.73) DISTRICT TAX 90000000-23013 STATE USE TAX ($39.52) LIABILITY 1QHV-ICJQ- MISCELLANEOUS $454.00 90000000-23252 DISTRICT USE ($0.69) KCDW SUPPLIES AS NEED TAX-LIBRARIES 90000000-23237 DISTRICT USE ($2.73) TAX-MEASURE S 80100000-80230 INFRASTRUCTURE $45.67 80100000-80230 INFRASTRUCTURE. $454.00 90000000-23028 MEASURE Y ($2.73) DISTRICT TAX 90000000-23013 STATE USE TAX ($39.52) LIABILITY 1 DC6-13JK- WALL MOUNT SIGN $86.69 10012200-54100 SUPPLIES $86.69 JTDF FRAMES 1PCL-WXRQ- WALL MOUNT SIGN $346.76 10012200-54100 SUPPLIES $346.76 D4T3 FRAMES 1 RTW-D1 HH- WALL MOUNT SIGN $433.45 10012200-54100 SUPPLIES $433.45 CV4H FRAMES 33 1WTC-YDTT- WALL MOUNT SIGN $433.45 10012200-54100 SUPPLIES $433.45 RJFX FRAMES List of Checks Presented for Approval on 10/20/2017 Invoices DescriptionVendor Invoice Invoice Invoice Account Det�,ail and Allocation Detail ' Name # AMAZON OGXW-MJ4X- MISCELLANEOUS ($41.86) 10022831-54100 SUPPLIES ($41.86) CAPITAL 55Y7 SUPPLIES AS NEED SERVICES Vendor Total: $2,732.26 AMERICAN W4200555RJ ON CALL PAGER $171.59 20913900-54100 SUPPLIES $171.59 MESSAGING SERVICE Vendor Total: $171.59 ANIXTER 3664651-00 SUPPLIES AS NEEDED $298.30 80000000-12104 INVENTORY- $298.30 PURCHASES Vendor Total: $298.30 ARAMARK 703494359 MAT&TOWEL $95.75 20822500-56300 BUILDING MAINT. $95.75 UNIFORM SERVICE &REPAIR SERVICES 703514767 MAT&TOWEL $95.75 20822500-56300 BUILDING MAINT. $95.75 SERVICE &REPAIR 703484285 MAT&TOWEL $59.52 31122870-56300 BUILDING MAINT. $59.52 SERVICE &REPAIR 703504613 MAT&TOWEL $59.52 31122870-56300 BUILDING MAINT. $59.52 SERVICE &REPAIR 703494360 MAT&TOWEL $73.75 73022600-56300 BUILDING MAINT. $73.75 SERVICE &REPAIR 703514768 MAT&TOWEL $73.75 73022600-56300 BUILDING MAINT. $73.75 SERVICE &REPAIR 703494381 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703504628 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703514790 UNIFORM SVC- $55.94 77725200-54100 SUPPLIES $55.94 AIRPORT 703484300 UNIFORM SVC- $87.08 77725200-54100 SUPPLIES $87.08 AIRPORT Vendor Total: $712.94 AT&T 00001034338 MTD CIRCUIT $863.47 10020210-55100 TELEPHONE $863.47 2 00001034726 TI TO INTERNET $573.75 20913900-55100 TELEPHONE $573.75 7 00001034766 TELEPHONE $5,032.63 20913900-55100 TELEPHONE $5,032.63 5 SEPT 17 INTERNET SERVICES $75.00 77725200-55100 TELEPHONE $75.00 OCT 17 CREDIT CARD $101.49 77725200-55100 TELEPHONE $101.49 TERMINAL Vendor Total: $6,646.34 BANNERS& 5018 INSTALLATION OF $262.50 10020210-56130 EXTERNAL $262.50 34 SIGNS VINYL FOR PD SERVICES List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description BANNERS& 4771 HARD HAT LOGO $45.43 82024414-54100 SUPPLIES $45.43 SIGNS __.__ Vendor Total: $307.93 BAVCO 825069 BACKFLOW DEVICE $642.52 82024414-54100 SUPPLIES $642.52 Vendor Total: $642.52 BYS 12564 T-SHIRTS $330.98 20913900-54100 SUPPLIES $330.98 EMBROIDERY Vendor Total:__-_$330.98 BORGES& 139383 PARTS AS NEEDED $975.04 90000000=23028 MEASURE Y ($4.33) MAHONEY INC DISTRICT TAX 84024425-54100 SUPPLIES $4.33 84024425-54100 SUPPLIES $975.04 Vendor Total: $975.04 BORIS PROKOP UKIAH-2017- ASSIST EUD WITH $5,375.00 80026400-52100 CONTRACTED $5,375.00 05 REGULATORY&M SERVICES Vendor Total: $5,375.00 BROADCAST 30572383 LICENSE FEE $342.00 90000000-23226 CONCERT $342.00 MUSIC INC SERIES Vendor Total: $342.00 BRYANT FUEL 794-3-2017 TANKS(METAL, $2,500.00 77900000-80100 MACHINERY& $2,500.00 TECHNOLOGIES PLASTIC,WOOD,A EQUIPMENT INC ___ Vendor Total: $2,500.00 BUSINESS CARD 11544 PURCHASING CREDIT $13.00 10018000-52510 ADVERTISING& $13.00 CARD,MISC. PROMOTION SF-D 20468 PURCHASING CREDIT $138.94 10018000-52510 ADVERTISING& $138.94 CARD,MISC. PROMOTION 99065867 ECONOMIC $29.00 75012700-52515 ADVERTISING& $29.00 - DEVELOPMENT PUBLICATION CREDIT CA SF-D 20144 PURCHASING CREDIT $42.83 90000000-23226 CONCERT $42.83 CARD,MISC. SERIES 873523 CITY MGR $468.70 10010000-57100 CONFERENCE& $468.70 DEPARTMENT CREDIT TRAINING CAR 104383 FINANCE CREDIT $20.00 10012100-57100 CONFERENCE& $20.00 CARD,MISC.PUR TRAINING 736331 FINANCE CREDIT $414.70 10012100-57100 CONFERENCE& $414.70 CARD,MISC.PUR TRAINING 5058570101 CITY MGR $428.70 10012100-57100 CONFERENCE& $428.70 DEPARTMENT CREDIT TRAINING CAR 278040 HR/RISK MGMT $641.31 10016100-57100 CONFERENCE& $641.31 35 CREDIT CARD,MISC - TRAINING List of Checks Presented. for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description BUSINESS CARD 34259 POLICE CREDIT CARD, $25.00 10020210-57100 CONFERENCE& $25.00 MISC.PURC TRAINING TA 12/8/17 POLICE CREDIT CARD, $99.00 10020210-57100 CONFERENCE& $99.00 MISC.PURC TRAINING 345105 FINANCE CREDIT. $133.00 10023100-57100 CONFERENCE& $133.00 CARD,MISC.PUR. TRAINING 7XNV7LHT7K FINANCE CREDIT $815.00 10023100-57100 CONFERENCE& $815.00 CARD,MISC.PUR TRAINING SF-D 20358 PURCHASING CREDIT $349.64 20413500-57100 CONFERENCE& $349.64 CARD,MISC. TRAINING 3368327463 PURCHASING CREDIT $367.83 20413500-57100 CONFERENCE& $367.83 CARD,MISC. TRAINING SF-D 20650 PURCHASING CREDIT $425.00 20413500-57100 CONFERENCE& $425.00 CARD,MISC. TRAINING 44060086 PURCHASING CREDIT $304.00 20913900-57100 CONFERENCE& $304.00 CARD,MISC. TRAINING SF-D 21004 PURCHASING CREDIT $667.68 20913900-57100 CONFERENCE& $667.68 CARD,MISC. TRAINING SF-D 21003 PURCHASING CREDIT $667.69 20913900-57100 CONFERENCE& $667.69 CARD,MISC. TRAINING 64553024 CITY MGR $126.78 82024410-57100 CONFERENCE& $126.78 DEPARTMENT CREDIT TRAINING CAR 19691 CITY MGR ($5.07) 82024414-57100 CONFERENCE& ($5.07) DEPARTMENT CREDIT TRAINING CAR 60860599 CITY MGR $123.39 82024414-57100 CONFERENCE& $123.39 DEPARTMENT CREDIT TRAINING CAR 60889498 CITY MGR $355.32 82024414-57100 CONFERENCE& $355.32 DEPARTMENT CREDIT TRAINING CAR 95478 CITY MGR $240.00 84024425-57100 CONFERENCE& $240.00 DEPARTMENT CREDIT TRAINING CAR SF-D20955 POLICE CREDIT CARD, $41.98 90000000-23252 DISTRICT USE ($0.06) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.21) TAX-MEASURE S 10020210-54202 MAJOR CRIME $3.53 INVETIGATIONS 10020210-54202 MAJOR CRIME $41.98 INVETIGATIONS 90000000-23028 MEASURE Y ($0.21) DISTRICT TAX 36 90000000-23013 STATE USE TAX ($3.05) LIABILITY List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account 130ail and Allocation Detail Name # Description BUSINESS CARD SF-D 20953 POLICE CREDIT CARD, $51.98 90000000-23252 DISTRICT USE ($0.06) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.24) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.24) DISTRICT TAX 90000000-23013 STATE USE TAX ($3.41) LIABILITY 10020210-54100 SUPPLIES $3.95 10020210-54100 SUPPLIES $51.98 SF-D 20969 POLICE CREDIT CARD, $51.98 90000000-23252 DISTRICT USE ($0.06) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.24) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.24) DISTRICT TAX 90000000-23013 STATE USE TAX ($3.41) LIABILITY 10020210-54100 SUPPLIES $3.95 10020210-54100 SUPPLIES $51.98 SF-D 20954 POLICE CREDIT CARD, $87.50 90000000-23252 DISTRICT USE ($0.11) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.44) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.44) DISTRICT TAX 10020210-54201 PRISONER $7.34 EXPENSE 10020210-54201 PRISONER $87.50 EXPENSE 90000000-23013 STATE USE TAX ($6.35) LIABILITY SF-D 20958 PUBLIC SAFETY $98.90 90000000-23252 DISTRICT USE ($0.13) CREDIT CARD,MIS TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.50) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.50) DISTRICT TAX 10020210-54201 PRISONER $8.30 EXPENSE 10020210-54201 PRISONER $98.90 37 EXPENSE 90000000-23013 STATE USE TAX ($7.17) LIABILITY List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description BUSINESS CARD SF-D 20371 PURCHASING CREDIT $219.98 90000000-23252 DISTRICT USE ($0.27) CARD,MISC. TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.10) TAX-MEASURE S 90600000-23028 MEASURE Y ($1.10) DISTRICT TAX 90000000-23013 STATE USE TAX ($15.95) LIABILITY 80026120-54100 SUPPLIES $18.42 80026120-54100 SUPPLIES $219.98 SF-D 20375 PURCHASING CREDIT $379.96 90000000-23252 DISTRICT USE ($1.90) CARD,MISC. TAX-LIBRARIES 90000000-23252 DISTRICT USE ($0.47) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.90) TAX-MEASURE S 90000000-23013 STATE USE TAX ($27.55) LIABILITY 84024421-54100 SUPPLIES $31.82 84024421-54100 SUPPLIES $379.96 SF-D 20952 POLICE CREDIT CARD, $397.32 90000000-23252 DISTRICT USE ($0.50) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.97) TAX-MEASURE S 90000000-23028 MEASURE ($1.97) DISTRICT TAX 90000000-23013 STATE USE TAX ($28.52) LIABILITY 10020210-54100 SUPPLIES $32.96 10020210-54100 SUPPLIES $397.32 SF-D 20971 POLICE CREDIT CARD, $398.41 90000000-23252 DISTRICT USE ($0.38) MISC.PURC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($1.50) TAX-MEASURE S 90000000-23028 MEASURE Y ($1.50) DISTRICT TAX 90000000-23013 STATE USE TAX ($21.75) LIABILITY 63020210-54100 SUPPLIES $25.13 63020210-54100 SUPPLIES $398.41 38 SF-D 20967 POLICE CREDIT CARD, $395.00 10020210-56120 EQUIPMENT $395.00 MISC.PURC MAINTENANCE& REPAIR List of Checks Presented for Approval on 10/.20/2017- Invoices 0/20/2017Invoices Vendor Invoice Invoice Invoice Account Deiail and Allocation Detail Name # Description BUSINESS CARD SF-D 20378 PURCHASING CREDIT $633.96 10024220-56120 EQUIPMENT $309.62 CARD,MISC. MAINTENANCE& REPAIR 82024414-54100 SUPPLIES $162.07 84024421-54100 SUPPLIES $162.07 J-62946 HR/RISK MGMT $200.00 84024420-59101 FEES $200.00 CREDIT CARD,MISC 087490 HR/RISK MGMT $150.00 10016100-57300 MEMBERSHIPS& $150.00 CREDIT CARD,MISC SUBSCRIPTIONS 00119 FINANCE CREDIT $68.18 10013400-54100 SUPPLIES $68.18 CARD,MISC.PUR 47457 POLICE CREDIT CARD, $89.41 10020210-54100 SUPPLIES $89.41 MISC.PURC 000036 POLICE CREDIT CARD, $310.00 10020210-54100 SUPPLIES $310.00 MISC.PURC SF-D 20956 POLICE CREDIT CARD, $469.75 10020210-54100 SUPPLIES $469.75 MISC.PURC SF-D 20966 POLICE CREDIT CARD, $490.74 10020210-54100 SUPPLIES $490.74 MISC.PURC 04340G POLICE CREDIT CARD, $43.24 10020214-54100 SUPPLIES $43.24 MISC.PURC 08895G POLICE CREDIT CARD, $294.07 10020214-54100 SUPPLIES $294.07 MISC.PURC 08538G POLICE CREDIT CARD, $306.75 10020214-54100 SUPPLIES $306.75 MISC.PURC SF-D 21030 PURCHASING CREDIT $153.78 10022810-54100 SUPPLIES $153.78 CARD,MISC. SF-D 21025 PURCHASING CREDIT $158.31 20913900-54100 SUPPLIES $158.31 CARD,MISC. SF-D 20360 PURCHASING CREDIT $39.35 80026110-54100 SUPPLIES $14.48 CARD,MISC. 80026120-54100 SUPPLIES $24.87 SF-D 20368 PURCHASING CREDIT $302.53 82024414-54100 SUPPLIES $151.27 CARD,MISC. 84024421-54100 SUPPLIES $151.26 SF-D 21023 PURCHASING CREDIT $341.01 84024425-54100 SUPPLIES $341.01 CARD,MISC. Vendor Total: $13,065.53 CA BUILDING JUL-SEPT BSA REPORT FEES $697.00 90000000-23027 BUILDING STDS $775.00 39 STANDARDS 2017 ADMIN SPEC FD COMMISSION List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail , Name # Description CA BUILDING JUL-SEPT BSA REPORT FEES $697.00 10000000-48110 MISCELLANEOUS ($78.00) STANDARDS 2017 RECEIPTS COMMISSION Vendor Total: -$697.00 CA DIVISION OF Q3 2017 DISABILITY ACCESS& $14.70 90000000-23012 STATE$1 BUS. ($34.30) THE STATE EDUCATION LIC.SETASIDE ARCHITECT 90000000-23002 STATE$1 $49.00 BUSINESS LICENSE FEE Vendor Total: $14.70 CANTEEN 10150 MISCELLANEOUS $40.25 10012200-54100 SUPPLIES $40.25 SERVICE SUPPLIES AS NEED 10139 MISCELLANEOUS $78.45 10012200-54100 SUPPLIES $78.45. SUPPLIES AS NEED 5975:000972 MISCELLANEOUS $45.00 10020210-54100 SUPPLIES $22.50 SUPPLIES AS NEED 20620231-54100 SUPPLIES $22.50 Vendor Total: $163.70 CEDRIC CROOK TA 11/5-9/17 TRAVEL ADVANCE $476.42 10020210-57100 CONFERENCE& $476.42 TRAINING Vendor Total: $476.42 CELLEBRITE USA INVUS186760 ANNUAL LICENSE $3,700.00 10020210-54202 MAJOR CRIME $3,700.00 INC PHONE RETRIEVAL INVETIGATIONS Vendor Total: $3,700.00 CHEVRON AND 51554867 FUEL AS NEEDED UPD $311.09 10020210-56210 FUEL&FLUIDS $311.09 TEXACO BUSINESS CARD SVCS ____ Vendor Total: $311.09 CHRISTOPHER TA 11/5-9/17 TRAVEL ADVANCE $624.74 10020210-57100 CONFERENCE& $624.74 LONG TRAINING Vendor Total:- $624.74 COLE GOWAN TA 11/01/17 TRAVEL ADVANCE $20.00 10022100-57100 CONFERENCE& $20.00 TRAINING Vendor Total: - $20.00 COMCAST 1296 INTERNET SERVICES $160.20 31122870-52100 CONTRACTED $160.20 SERVICES 4635 OCT 17 INTERNET SERVICES $246.91 20913900-55100 TELEPHONE $246.91 Vendor Total: $407.11 CONSOLIDATED 8821498227 MISCELLANEOUS $25.88 90000000-23237 DISTRICT USE ($0.12) ELECTRICAL ELECTRICAL SUPPI TAX-MEASURE S DISTRIBUTORS INC 84024425-56120 EQUIPMENT $0.24 MAINTENANCE& 40 REPAIR List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail , Name # Description CONSOLIDATED 8821498227 MISCELLANEOUS $25.88 84024425-56120 EQUIPMENT $25.88 ELECTRICAL ELECTRICAL SUPPI MAINTENANCE& DISTRIBUTORS REPAIR INC 90000000-23028 MEASURE Y ($0.12) DISTRICT TAX 8821-498145 MISCELLANEOUS $209.38 90000000-23237 DISTRICT USE ($0.98) ELECTRICAL SUPPI TAX-MEASURE S 84024425-56120 EQUIPMENT $1.96 MAINTENANCE& REPAIR 84024425-56120 EQUIPMENT $209.38 MAINTENANCE& REPAIR 90000000-23028 MEASURE Y ($0.98) DISTRICT TAX 8821-498227 MISCELLANEOUS $209.38 90000000-23237 DISTRICT USE ($0.98) ELECTRICAL SUPPI TAX-MEASURE S 84024425-56120 EQUIPMENT $1.96 MAINTENANCE& REPAIR 84024425-56120 EQUIPMENT $209.38 MAINTENANCE.& REPAIR 90000000-23028 MEASURE Y ($0.98) DISTRICT TAX Vendor Total: $444.64 CONTRA COSTA DV10517 REGISTRATION $648.00 10020210-57100 CONFERENCE& $648.00 COUNTY TRAINING TRAINING SHERRIFPS OFFICE ____ Vendor Total: $648.00 CROUX HESTON 09/20/17 CATERING SERVICES $400.00 73022600-54100 SUPPLIES $400.00 KOPLIN Vendor Total: $400.00 CUMMINS 025-22969 TRANSMISSION $527.51 80026400-56130 EXTERNAL $527.51 PACIFIC LLC SERVICE SERVICES 025-21157 CORE CREDIT ($67.73) 84024421-56130 EXTERNAL ($67.73) SERVICES Vendor Total: - $459.78 DAPHINE HARRIS TR 9/28/17 TRAVEL $199.39 10013200-57100 CONFERENCE& $199.39 REIMBURSEMENT TRAINING Vendor Total: $199.39 DELL 10194389639 DELL LATITUDE 7480 $1,932.65 10021210-5.4330 COMPUTER AND $1,932.65 MARKETING LP TECHNOLOGY Vendor Total: $1,932.65 DEPARTMENT OF 259773 CHEM/TEST REPORT $765.00 10020000-44420 FINGERPRINT $765.00 41 JUSTICE CRIMINAL INVE FEES List of Checks Presented for Approval on 10/.20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description DEPARTMENT OF 269906 LIVESCAN $96.00 10016160-54165 HR-NEW $96.00 JUSTICE EMPLOYEE FINGERPRINT Vendor Total: $861.00 DEPT OF JUL-SEP 17 SMIP TAX RETURN $4,711.29 90000000-23006 STRONG MOTION ($247.96) CONSERVATION ED.SET ASIDE 90000000-23005 STRONG MOTION $4,959.25 INSTR.PROG. ----------- Vendor __Vendor Total: $4,711.29 ELECTRIC 00037837 POWER $117,600.00 80100000-80230 INFRASTRUCTURE$117,600.00 POWER TRANSFORMER SYSTEMS REPAIR&TES INTERNATIONAL INC Vendor Total: $117,600.00 EPIC AVIATION 7018614 JET A FUEL $14,934.70 77725200-58401 AVIATION FUEL $14,934.70 LLC 7022101 JET A FUEL $15,643.11 77725200-58401 AVIATION FUEL $15,643.11 7021674 JET A FUEL $17,321.31 77725200-58401 AVIATION FUEL $17,321.31 Vendor Total: $47,899.12 FILETRAIL 2017-0663 HOSTED FILE $489.00 10012500-52100 CONTRACTED $489.00 MANAGMENT SYSTEM SERVICES Vendor Total: $489.00 FLEETPRIDE 87800957 MISC PARTS& $28.65 90000000-23237 DISTRICT USE ($0.13) MATERIALS AS NEED TAX-MEASURE S 10022100-56130 EXTERNAL $0.26 SERVICES 10022100-56130 EXTERNAL $28.65 SERVICES 90000000-23028 MEASURE Y ($0.13) DISTRICT TAX Vendor Total: $28.65 FORCE FLOW 31865 LOAD CELL $694.24 82024411-56300 BUILDING MAINT. $7.14 &REPAIR 82024411-56300 BUILDING MAINT. $694.24 &REPAIR 90000000-23252 DISTRICT USE ($0.78) TAX-LIBRARIES 90000000-23237 DISTRICT USE ($3.18) TAX-MEASURE S 90000000-23028 MEASURE Y ($3.18) DISTRICT TAX Vendor Total: $694.24 FRIEDMANS 36094879 MISC ITEMS AS $27.46 20822500-56300 BUILDING MAINT. $27.46 HOME : NEEDED &REPAIR IMPROVEMENT 42 36095503 MISC ITEMS AS $32.76 20822500-56300 BUILDING MAINT. $32.76 NEEDED &REPAIR List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail Name # Description FRIEDMANS 36074231 MISC ITEMS AS $64.01 20822500-56300 BUILDING MAINT. $64.01 HOME NEEDED &REPAIR IMPROVEMENT 36090756 MISC ITEMS AS $74.72 20822500-56300 BUILDING MAINT.. $74.72 NEEDED &REPAIR 36063677 MISC ITEMS AS $90.72 20822500-56300 BUILDING MAINT. $90.72 NEEDED &REPAIR 36068880 MISC ITEMS AS $96.50 20822500-56300 BUILDING MAINT. $96.50 NEEDED &REPAIR 36090055 MISC ITEMS AS $153.22 20822500-56300 BUILDING MAINT. $153.22 NEEDED &REPAIR 36092642 MISC ITEMS AS $156.66 20822500-56300 BUILDING MAINT. $156.66 NEEDED &REPAIR 36084010 MISC ITEMS AS $203.43 20822500-56300 BUILDING MAINT. $203.43 NEEDED &REPAIR 36068886 MISC ITEMS AS $221.76 20822500-56300 BUILDING MAINT. $221.76 NEEDED &REPAIR 36079099 MISC ITEMS AS $615.58 20822500-56300 BUILDING MAINT. $615.58 NEEDED &REPAIR 36087007 MISC ITEMS AS $27.49 82024411-56300 BUILDING MAINT $27.49 NEEDED &REPAIR 36079361 MISC ITEMS AS $370.10 10024220-56120 EQUIPMENT $185.05 NEEDED MAINTENANCE& REPAIR 82024414-54100 SUPPLIES $185.05 36095118 MISC ITEMS AS $4.38 82024411-56120 EQUIPMENT $4.38 NEEDED MAINTENANCE& REPAIR 36080263 MISC ITEMS AS $14.09 82024411-56120 EQUIPMENT $14.09 NEEDED MAINTENANCE& REPAIR 36069108 MISC ITEMS AS $14.37 82024411-56120 EQUIPMENT $14.37 NEEDED MAINTENANCE& REPAIR 36097118 MISC ITEMS AS $12.69 84024425-56120 EQUIPMENT $12.69 NEEDED MAINTENANCE& REPAIR 36075459 MISC ITEMS AS $15.53 84024425-56120 EQUIPMENT $15.53 NEEDED MAINTENANCE& REPAIR 36094135 MISC ITEMS AS $23.39 84024425-56120 EQUIPMENT $23.39 NEEDED MAINTENANCE& REPAIR 36080338 MISC ITEMS AS $34.25 84024425-56120 EQUIPMENT $34.25 NEEDED MAINTENANCE& REPAIR 36075967 MISC ITEMS AS $34.66 84024425-56120 EQUIPMENT $34.66 NEEDED MAINTENANCE& REPAIR 43 36085975 MISC ITEMS AS $37.47 84024425-56120 EQUIPMENT $37.47 NEEDED MAINTENANCE& REPAIR List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Det�il and Allocation Detail Name # Description FRIEDMANS 36078372 MISC ITEMS AS $37.96 84024425-56120 EQUIPMENT $37.96 HOME NEEDED MAINTENANCE& IMPROVEMENT REPAIR 36063926 MISC ITEMS AS $18.97 84024425-56504 FACILITY $18.97 NEEDED MAINTENANCE& REPAIR 36091642 MISC ITEMS AS $9.67 82224413-80230 INFRASTRUCTURE $9.67 NEEDED 36090385 MISC ITEMS AS $43.90 82224413-80230 INFRASTRUCTURE $43.90 .NEEDED 36081943 MISC ITEMS AS $66.34 10024220-54120 PW-SPECIAL $66.34 NEEDED SUPPLIES 36077709 MISC ITEMS AS $83.21 10024220-54120 PW-SPECIAL $83.21 NEEDED SUPPLIES 36085195 MISC ITEMS AS $83.21 10024220-54120 PW-SPECIAL $83.21 NEEDED SUPPLIES 36090282 MISC ITEMS AS $94.64 10024220-54120 PW-SPECIAL $94.64 NEEDED SUPPLIES 36084439 MISC ITEMS AS $210.64 20822500-54102 SMALL TOOLS $66.91 NEEDED 20822500-54100 SUPPLIES $143.73 36676847 MISC ITEMS AS $168.57 82024414-54102 SMALL TOOLS $168.57 NEEDED 36083356 MISC ITEMS AS $14.26 84024425-54102 SMALL TOOLS $14.26 NEEDED 36078081 MISC ITEMS AS $37.97 84024425-54102 SMALL TOOLS $37.97 NEEDED 36087157 MISC ITEMS AS $44.20 84024425-54102 SMALL TOOLS $44.20 NEEDED 36069416 MISC ITEMS AS $295.24 84024425-54102 SMALL TOOLS $295.24 NEEDED UNAPP MISC ITEMS AS ($2.00) 10013400-54100 SUPPLIES ($2.00) NEEDED 36063886 MISC ITEMS AS ($26.42) 10022100-54100 SUPPLIES ($26.42) NEEDED 36074095 MISC ITEMS AS $18.10 10022100-54100 SUPPLIES $18.10 NEEDED 36069106 MISC ITEMS AS $30.98 10022100-54100 SUPPLIES $30.98 NEEDED 36093117 MISC ITEMS AS $45.17 10022100-54100 SUPPLIES $45.17 NEEDED 44 36091857 MISC ITEMS AS $93.68 10022100-54100 SUPPLIES $93.68 NEEDED List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail 'Name # Description Amt FRIEDMANS 36091855 MISC ITEMS AS $88.87 10022822-54100 SUPPLIES $88.87 HOME NEEDED IMPROVEMENT 36079688 MISC ITEMS AS $7.22 10024210-54100 SUPPLIES $7.22 NEEDED 36068901 MISC ITEMS AS $39.38 20324100-54100 SUPPLIES $39.38 NEEDED 36072749 MISC ITEMS AS $13.34 20822500-54100 SUPPLIES $13.34 NEEDED 36063928 MISC ITEMS AS $38.79 20822500-54100 SUPPLIES $38.79 NEEDED 36078309 MISC ITEMS AS $63.01 20822500-54100 SUPPLIES $63.01 . NEEDED 36070481 MISC ITEMS AS ($6.74) 20824300-54100 SUPPLIES ($6.74) NEEDED 36070482 MISC ITEMS AS $6.74 20824300-54100 SUPPLIES $6.74 NEEDED 36070382 MISC ITEMS AS $26.78 20824300-54100 SUPPLIES $26.78 NEEDED 36070258 MISC ITEMS AS $40.37 20824300-54100 SUPPLIES $40.37 NEEDED 36071962 MISC ITEMS AS $3.68 20913900-54100 SUPPLIES $3.68 NEEDED 36074217 MISC ITEMS AS $4.05 80026120-54100 SUPPLIES $4.05 NEEDED 36075790 MISC ITEMS AS $23.18 80026120-54100 SUPPLIES $23.18 NEEDED 36090095 MISC ITEMS AS $29.24 80026120-54100 SUPPLIES $29.24 NEEDED 36076170 MISC ITEMS AS $30.82 80026120-54100 SUPPLIES $30.82 NEEDED 36076179 MISC ITEMS AS $34.66 80026120-54100 SUPPLIES $34.66 NEEDED 36085071 MISC ITEMS AS $93.44 80026120-54100 SUPPLIES $93.44 NEEDED 36084472 MISC ITEMS AS $207.35 80026120-54100 SUPPLIES $207.35 NEEDED 36068424 MISC ITEMS AS $11.07 80026200-54100 SUPPLIES $11.07 NEEDED 36078877 MISC ITEMS AS $13.10 80026220-54100 SUPPLIES $13.10 NEEDED 45 36082743 MISC ITEMS AS $35.20 80026220-54100 SUPPLIES $35.20 NEEDED List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description FRIEDMANS 36092865 MISC ITEMS AS $59.67 80026220-54100 SUPPLIES $59.67 HOME NEEDED IMPROVEMENT 36078391 MISC ITEMS AS $77.04 80026220-54100 SUPPLIES $77.04 NEEDED 36076116 MISC ITEMS AS $196.28 80026220-54100 SUPPLIES $196.28 i NEEDED 36084794 MISC ITEMS AS ($16.54) 82024411-54100 SUPPLIES ($16:54) NEEDED 36083497 MISC ITEMS AS $16.54 82024411-54100 SUPPLIES $16.54 NEEDED 36071334 MISC ITEMS AS $19.15 82024411-54100 SUPPLIES $19.15 NEEDED 36093282 MISC ITEMS AS $43.04 82024411-54100 SUPPLIES $43.04 NEEDED 36093968 MISC ITEMS AS $44.74 82024411-54100 SUPPLIES $44.74 NEEDED 36085873 MISC ITEMS AS $68.71 82024411-54100 SUPPLIES $68.71 NEEDED 36071138 MISC ITEMS AS $2.80 82024414-54100 SUPPLIES $2.80 NEEDED 36091647 MISC ITEMS AS $11.54 82024414-54100 SUPPLIES $11:54 NEEDED 36093087 MISC ITEMS AS $22.07 82024414-54100 SUPPLIES $22.07 NEEDED 36074229 MISC ITEMS AS $25.81 82024414-54100 SUPPLIES $25.81 NEEDED 36070626 MISC ITEMS AS $28.43 82024414-54100 SUPPLIES $28.43 NEEDED 36085078 MISC ITEMS AS $58.52 82024414-54100 SUPPLIES $58.52 NEEDED 36082762 MISC ITEMS AS $63.42 82024414-54100 SUPPLIES $63.42 NEEDED 36085201 MISC ITEMS AS $103.78 82024414-54100 SUPPLIES $103.78 NEEDED 36090249 MISC ITEMS AS $103.78 82024414-54100 SUPPLIES $103.78 NEEDED 36093693 MISC ITEMS AS $11.38 84024421-54100 SUPPLIES $11.38 NEEDED 36075918 MISC ITEMS AS $41.22 84024421-54100 SUPPLIES $41.22 NEEDED 46 36091767 MISC ITEMS AS $50.77 84024421-54100 SUPPLIES $50.77 NEEDED List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Name # Description Amt FRIEDMANS 36095462 MISC ITEMS AS $110.54 84024425-54100 SUPPLIES $110.54 HOME NEEDED IMPROVEMENT 36094336 MISC ITEMS AS $218.15 84024425754100 SUPPLIES $218.15 NEEDED Vendor Total: $5,857.92 GARTON CU32506 PARTS AS NEEDED $38.02 10024220-56130 EXTERNAL $38.02 TRACTOR INC - SERVICES Vendor Total: $38.02 GCR TIRES& 851-39113 TIRES,TUBES, $29.98 10022100-56120 EQUIPMENT $29.98 SERVICES REPAIRS&LABOR MAINTENANCE& REPAIR B51-39252 TIRES,TUBES, $37.76 10020210-56130 EXTERNAL $37.76 REPAIRS&LABOR SERVICES 851-39204 TIRES,TUBES, $346.63 10020210-56130 EXTERNAL $346.63 REPAIRS&LABOR SERVICES B51-39375 TIRES,TUBES, $447.70 80026400-56130 EXTERNAL $447.70 REPAIRS&LABOR SERVICES B51-39173 TIRES,TUBES,, $813.80 82024414-56130 EXTERNAL $406.90 REPAIRS&LABOR SERVICES 84024421-56130 EXTERNAL $406.90 SERVICES B51-9254 TIRES,TUBES, $392.28 84024425-56130 EXTERNAL $392.28 REPAIRS&LABOR SERVICES B51-39156 TIRES,TUBES, $754.49 84024425-56130 EXTERNAL $754.49 REPAIRS&LABOR SERVICES Vendor Total: $2,822.64 GI JOES ARMY- 135358 MISCELLANEOUS $14.08 84024425-54100 SUPPLIES $14.08 NAVY ITEMS AS NEEDED 135357 MISCELLANEOUS $173.39 84024425-54100 SUPPLIES $173.39 ITEMS AS NEEDED Vendor Total: $187.47 GOLDEN GATE 169173721801 BRIDGE TOLL $7.75 20513300-57100 CONFERENCE& $7.75 BRIDGE TOLL 3 TRAINING ----------- Vendor _____Vendor Total: $7.75 GOVERNMENT 212231001 MEMBERSHIP $190.00 10013400-57300 MEMBERSHIPS& $190.00 FINANCE RENEWAL SUBSCRIPTIONS OFFICERS ASSOC __ Vendor Total: $190.00 GREATER UKIAH 8326 ANNUAL MEMBERSHIP $2,500.00 10012400-57300 MEMBERSHIPS& $2,500.00 CHAMBER OF SUBSCRIPTIONS COMMERCE Vendor Total: $2,500.00 GREGG 54188 Contract 1617194 $4,281.90 77900000-20150 APC.ONTRACT $125.00 47 SIMPSON retainage 08/23/2017 to RETAINAGE TRUCKING List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Name # Description Amt GREGG 54188 Contract 1617194 $4,281.90 77900000-20150 AP CONTRACT $1,062.63 SIMPSON retainage 08/23/2017 to RETAINAGE TRUCKING 77900000-80100 MACHINERY& $306.38_ EQUIPMENT 77900000-80100 MACHINERY& $2,787.89 EQUIPMENT. Vendor Total: $4,281.90 HARRINGTON 06,17487 2099 VALVES PARTS $2,268.98 84024425-56120 EQUIPMENT -$2,268.98 INDUSTRIAL ACC MISC 159 MAINTENANCE& PLASTICS LLC REPAIR ----------- Vendor __Vendor Total: $2,268.98 INDUSTRIAL 1052462 ALUMINUM CYLINDER $287.43 84024425=54100 SUPPLIES $287.43 SAFETY SUPPLY ___ Vendor Total: $287.43 INTEGRITY 74298 DOCUMENT $28.50 20513300-59400 BAD DEBT $28.50 SHRED SHREDDING EXPENSE 74202 DOCUMENT $57.00 10020210-54100 SUPPLIES $28.50 SHREDDING 20620231-54100 SUPPLIES $28.50 Vendor Total: . $85.50 INTERCOUNTY 6073 SERVICES AS $550.00 77725200-56600 AIRFIELD $550.00 MECHANICAL& NEEDED MAINTENANCE& ELECTRICAL INC REPAIR ____ Vendor Total: $550.00. INTERNATIONAL DV10417 MEMBERSHIP $260.00 10012500-57300 MEMBERSHIPS& $260.00 INSTITUTE OF RENEWAL SUBSCRIPTIONS MUNICIPAL CLERKS Vendor Total: . $260.00 INTERWEST 36156 ON-CALL BUILDING& $10,955.83 10023320-52100 CONTRACTED $10,955.83 CONSULTING PLAN CHECK SERVICES GROUP INC Vendor Total: $10,955.83 ISABEL TA 11/4-7/17 TRAVEL ADVANCE $622.72 10020210-57100 CONFERENCE& $622.72 MADRIGAL TRAINING Vendor Total: $622.72 JIM THOMSEN DVIO0517 BOOT ALLOWANCE $150.00 10022100-54100 SUPPLIES $150.00 Vendor Total: $150.00 JOAN KELLY TA 10/31-11/1 TRAVEL ADVANCE $30.00 84024425-57100 CONFERENCE& $30.00 TRAINING Vendor Total: $30.00 JUSTIN STROUT DVIO1017 REIMBURSEMENT $8.06 20513300-54100 SUPPLIES $8.06 MASK Vendor Total: $8.06 48 KELLY-MOORE 91000000269 MISCELLANEOUS $34.21 82024411-56300 BUILDING MAINT. $34.21 PAINT COMPANY 423 PURCHASES AS REQ &REPAIR INC List of Checks Presented for Approval on 10/20/2017 Invoices DescriptionVendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # KELLY-MOORE 91000000270 MISCELLANEOUS $39.44 10024220-56130 EXTERNAL $39.44 PAINT COMPANY 839 PURCHASES AS REQ SERVICES INC 91000000270 MISCELLANEOUS $246.54 10024220-56130 EXTERNAL $246.54 831 PURCHASES AS REQ SERVICES 91000000269 MISCELLANEOUS $130.29 10024220-54125 PW-TRAFFIC $130.29 779 PURCHASES.AS REQ PAINT 91000000270 MISCELLANEOUS $390.87 10024220-54125 PW-TRAFFIC $390.87 097 PURCHASES AS REQ PAINT 91000000269 MISCELLANEOUS $523.07 10024220-54125 PW-TRAFFIC $523.07 771 PURCHASES AS REQ PAINT 91000000270 MISCELLANEOUS $140.18 84024421-54100 SUPPLIES $140.18 924 PURCHASES AS REQ - Vendor Total: $1,504.60 KEVIN DOBLE TA 10/24- TRAVEL ADVANCE $230.00 10010600-57100 CONFERENCE& $230.00 27/17 TRAINING Vendor Total: $230.00 KEVIN TA 10/18- TRAVEL ADVANCE $30.00 20324100-57100 CONFERENCE& $30.00 PIERACHINI 19/17 TRAINING Vendor Total: - $30.00 KIWANIS CLUB 2017-2018 ANNUAL DUES $125.00 10012100-57300 MEMBERSHIPS& $125.00 OF UKIAH SUBSCRIPTIONS Vendor Total: $125.00 LARRY WAYNE DV101317 PUMPKINFEST $250.00 90000000-23219 PUMPKINFEST $250.00 PUTERBAUGHF PERFORMANCE Vendor Total: $250.00 LES SCHWAB 64000325066 MISCELLANEOUS TIRE $94.50 10024220-56130 EXTERNAL $94.50 TIRE CENTER SERVICES AS SERVICES 64000323813 MISCELLANEOUS TIRE $79.95 20822500-56130 EXTERNAL $79.95 SERVICES AS SERVICES Vendor Total: $174.45 LEXIS NEXIS 1410964- LEXIS NEXIS LE PLUS $99.50 10020210-54202 MAJOR CRIME $99.50 RISK SOLUTIONS 20170930 SEARCHING INVETIGATIONS Vendor Total: $99.50 LYNN PEAVEY 336465 EVIDENCE SUPPLIES $47.31 10020210-54201 PRISONER $47.31 COMPANY EXPENSE Vendor Total:- $47.31 MATHESON TRI- 16320896 OXYGEN& $16.80 10024220-54120 PW-SPECIAL $16.80 GAS INC MISCELLANEOUS AS SUPPLIES NEED Vendor Total: $16.80 MENDOCINO DV101317 PUMPKINFEST $1,170.00 90000000-23219 PUMPKINFEST $1,170.00 49 RUGBY CLUB SECURITY Vendor Total: $1,170.00 List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description MICHELLE TA 11/4-7/17 TRAVEL ADVANCE $654.46 10026216-57100 CONFERENCE& $654.46 MALDONADO TRAINING - ----------- . Vendor Total: $654.46 MICROFLEX IN180309 SUPPLIES AS NEEDED $226.62 10020210-54201 PRISONER $226.62 CORP#774353 EXPENSE ----------- Vendor _ _Vendor Total: .$226.62 MYERS MEDICAL 01211834 FINANCE CHARGE $3.43 10021210-54100 SUPPLIES $3.43 PHARMACY 14100662 PHARMACEUTICALS $61.95 10021210-54100 SUPPLIES $61.95 . 16498601 PHARMACEUTICALS $166.95 10021210-54100 SUPPLIES $166.95 Vendor Total: $232.33 NCPA 006102- NCPA OCT-17 $819,712.00 80026300-58104 NCPA. $55,927.00 1017021 MANAGEMENT SERVICES 80026300-58101 NCPA PLANT ($35,287.00) GENERATION 80026300-58102 NCPA POWER $615,898.00 PURCHASES 80026300-58105 NCPA THIRD ($11,831.00) PARTY SALES 80026300-58103 NCPA $195,005.00 TRANSMISSION Vendor Total: $819,712.00 OFFICE DEPOT 96226693700 OFFICE SUPPLIES, $81.25 10016100-54160 HR-CITY $81.25 1 MISCELLANEOUS LIABILITY& CONTRACT 96459452400 OFFICE SUPPLIES, $46.69 10012200-54100 SUPPLIES $46.69 1 MISCELLANEOUS 96459416600 OFFICE.SUPPLIES, $388.67 10012200-54100 SUPPLIES $388.67 1 MISCELLANEOUS 96620179906 OFFICE SUPPLIES, $7.56 10020210-54100 SUPPLIES $7.56 1 MISCELLANEOUS 96620189300 OFFICE SUPPLIES, $10.39 10020210-54100 SUPPLIES $10.39 1 MISCELLANEOUS 96710023800 OFFICE SUPPLIES, $11.90 10020210-54100 SUPPLIES $11.90 1 MISCELLANEOUS 96620189200 OFFICE SUPPLIES, $13.09 10020210-54100 SUPPLIES $13.09 1 MISCELLANEOUS 96709890000 OFFICE SUPPLIES, $31.91 10020210-54100 SUPPLIES $31.91 1 MISCELLANEOUS 96277424600 OFFICE SUPPLIES, $49.84 10020210-54100 SUPPLIES $49.84 1 MISCELLANEOUS 50 List of.Checks Presented for Approval on- 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detal il and Allocation Detail Name # Description Amt OFFICE DEPOT 96277451000 OFFICE SUPPLIES, $249.47 10020210-54100 SUPPLIES $249.47 1 MISCELLANEOUS 96081994500 OFFICE SUPPLIES, $265.70 10020210-54100 SUPPLIES $265.70 1 MISCELLANEOUS 96506995500 OFFICE SUPPLIES, $327.59 10020210-54100 SUPPLIES $327.59 1 MISCELLANEOUS 96259296600 OFFICE SUPPLIES, $41.53 10023100-54100 SUPPLIES $41.53 1 MISCELLANEOUS 96226732900 OFFICE SUPPLIES, $34.13 10024210-54100 SUPPLIES $34.13 1 MISCELLANEOUS 96408158100 OFFICE SUPPLIES, $351.10 10024210-54100 SUPPLIES $351.10 1 MISCELLANEOUS 96540077700 OFFICE SUPPLIES, $7.78 20324100-54100 SUPPLIES $7.78 1 MISCELLANEOUS 96540067100 OFFICE SUPPLIES, $45.50 20324100-54100 SUPPLIES $45.50 1 MISCELLANEOUS 96274113000 OFFICE SUPPLIES, $590.32 20513300-54100 SUPPLIES $590.32 1 MISCELLANEOUS 96476615300 OFFICE SUPPLIES, $19.89 80026400-54100 SUPPLIES $19.89 1 MISCELLANEOUS 96476625900 OFFICE SUPPLIES, $108.35 80026400-54100 SUPPLIES $108.35 1 MISCELLANEOUS 96198505900 OFFICE SUPPLIES, $109.49 80026400-54100 SUPPLIES $109.49 1 MISCELLANEOUS Vendor Total: $2,792.15 ONE TIME PAY DV101117 RECREATION CLASS $81.60 10022850-44915 RECREATION $81.60 VENDOR REFUND PROGRAM INCOME Vendor Total: $81.60 PACE SUPPLY 024022276-1 PLUMBING $1,375.60 82024414-54100 SUPPLIES $1,375.60 CORPORATION EQUIPMENT, FIXTURES, ----------- Vendor __Vendor Total: $1,375.60 PAYMENTUS US17090023 CREDIT CARD $2,811.79 20513300-52100 CONTRACTED $2,811.79 GROUP INC PROCESSING SERVICES SERVICE Vendor Total: $2,811.79 PETERSON CAT PC060141084 PARTS&SERVICE $30.74 84024425-56130 EXTERNAL .$30.74 REPAIRS AS NEE SERVICES Vendor Total: $30.74 PETERSON 276783P PARTS AS NEEDED $22.97 20324100-56112 EQUIPMENT $18.41 TRUCKS INC PARTS FOR 51 RESALE 10022100-56130 EXTERNAL $4.56 SERVICES List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description PETERSON 277078P PARTS AS NEEDED $36.26 20324100-56112 EQUIPMENT $36.26 TRUCKS INC PARTS FOR RESALE 274254PDP PARTS AS NEEDED ($19.42) 90000000-23028 MEASURE Y $0.09 DISTRICT TAX 20324100-54100 SUPPLIES ($19.42) 20324100-54100 SUPPLIES ($0.09) Vendor Total: $39.81 PG&E CO 0853-6 OCT GAS&ELECTRIC $2,591.84 31122870-55210 UTILITIES $2,591.84 17 SERVICES Vendor Total: $2,591.84 PHILLIPS 7883 STRUCT ENGNG/PLAN $754.57 10023320-52100 CONTRACTED $754.57 SEABROOK CHCK/SUBSTIT SERVICES ASSOCIATES Vendor Total: $754.57 POWER 742651 PARTS&TOOLS AS $438.23 84024425-56120 EQUIPMENT $438.23 INDUSTRIES INC NEEDED MAINTENANCE& REPAIR 742664 PARTS&TOOLS AS $107.82 10022100-56130 EXTERNAL $107.82 NEEDED SERVICES 742831 PARTS&TOOLS AS $88.13 80026400-56130 EXTERNAL $88.13 NEEDED SERVICES 742732 PARTS&TOOLS AS $26.44 84024421-56130 EXTERNAL $26.44 NEEDED SERVICES 742483 pARTS&TOOLS AS $111.98 84024421-56130 EXTERNAL $111.98 NEEDED SERVICES 742830 PARTS&TOOLS AS $111.98 84024421-56130 EXTERNAL $111.98 NEEDED SERVICES Vendor Total: $884.58 PRESS 10884452 CLASSIFIED ADS $883.60 84024420-59101 FEES $441.80 DEMOCRAT 10016100-54162 HR- $441.80 ADVERTISING Vendor Total: $683.60 PROFORCE 322976 BALLISTIC INSERT $2,206.43 10020210-56130 EXTERNAL $2,206.43 MARKETING INC FORD TAURUS SERVICES Vendor Total: $2,206.43 PUBLIC SERVICE SEPT 17 UTILITIES $124,615.00 80626500-52133 MONTHLY $183.46 DEPARTMENT DISCOUNT PROGRAM 10012400-55210 UTILITIES $241.59 10022100-55210 UTILITIES $27,917.70 52 10022300-55210 UTILITIES $3,390.83 List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description PUBLIC SERVICE SEPT 17 UTILITIES $124,615.00 10024214-55210 UTILITIES $582.25 DEPARTMENT 10024220-55210 UTILITIES $423.35 20620231-55210 UTILITIES $77.94 20822500-55210 UTILITIES $10,834.64 20824300-55210 UTILITIES $863.95 25024300-55210 UTILITIES $29.34 64020213-55210 UTILITIES $716.64 69122700-55210 UTILITIES $2,745.94 73022600-55210 UTILITIES $3,291.66 77725200-55210 UTILITIES $2,923.93 80026400-55210 UTILITIES $1,747.76 80526610-55210 UTILITIES $12,240.29 82024411-55210 UTILITIES $27,785.36 84024421-55210 UTILITIES $71.39 84024425-55210 UTILITIES $28,546.98 89690-2 AUG SEWER SERVICE- $145.35 31122870-55210 UTILITIES $145.35 17 1640 S STATE Vendor Total: $124,760.35 R EMMETT SEPT 17 MANAGEMENT $2,812.50 10012100-52100 CONTRACTED $1,050.00 JONES ADVISORY SERVICES SERVICES 70024500-52100 CONTRACTED $1,762.50 SERVICES ---------- Vendor __Vendor Total: $2,812.50 RAINBOW 5460753-00 PARTS&MISC $64.97 84024425-56130 EXTERNAL $64.97 AGRICULTURAL SUPPLIES AS NEEDE SERVICES SERVICES 5467762-00 PARTS&MISC $44.42 10024220=54120 PW-SPECIAL $44.42 SUPPLIES AS NEEDE SUPPLIES 5464618-00 PARTS&MISC $62.95 10024220-54102 SMALL TOOLS $62.95 SUPPLIES AS NEEDE 5464155-00 PARTS&MISC $43.34 10020210-54100 SUPPLIES $43.34 SUPPLIES AS NEEDE 5465116-00 PARTS&MISC $54.17 10020210-54100 SUPPLIES $54.17 SUPPLIES AS NEEDE 53 5460073-00 PARTS&MISC $65.01 10020210-54100 SUPPLIES $65.01 SUPPLIES AS NEEDE List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail Name # Description RAINBOW 5468330-00 -PARTS&MISC $117.02 10020210-54100 SUPPLIES $117.02 AGRICULTURAL SUPPLIES AS NEEDE SERVICES 5461763-00 PARTS&MISC $95.26 82024411-54100 SUPPLIES $95.26 SUPPLIES AS NEEDE 5468523-00 PARTS&MISC $113.78 84024425=54100 SUPPLIES $113.78 SUPPLIES AS NEEDE Vendor Total: $660.92 RAUL RAMOS TA 11/01/17 TRAVEL ADVANCE $20.00 10022100-57100 CONFERENCE& $20.00 TRAINING Vendor Total: $20.00 REDWOOD 1878747 CARDLOCK FUEL $7,557.46 10020210-56210 FUEL&FLUIDS $173.04 COAST FUELS PURCHASES 10020210-56210 FUEL&FLUIDS $2,233.46 10020224-56210 FUEL&FLUIDS $36.89 10022100-56210 FUEL&FLUIDS $695.63 10024210-56210 FUEL&FLUIDS $20.15 10024220-56210 FUEL&FLUIDS $1,281.32 20324100-56210 FUEL&FLUIDS $257.49 20513382-56210 FUEL&FLUIDS $26.11 20822500-56210 FUEL&FLUIDS $107.71 80026400-56210 FUEL&FLUIDS $1,170.02 82024411-56210 FUEL&FLUIDS $288.92 82024414-56210 FUEL&FLUIDS $20.15 82024414-56210 FUEL&FLUIDS $284.89 82024414-56210 FUEL&FLUIDS $334.01 84024421-56210 FUEL&FLUIDS $20.14 84024421-56210 FUEL&FLUIDS . $242.68 84024421-56210 FUEL&FLUIDS . $284.53' 84024425-56210 FUEL&FLUIDS $80.32 0076818 CARDLOCK FUEL $673.74 20824300-56210 FUEL&FLUIDS $673.74 PURCHASES Vendor Total: - $8,231.20 REDWOOD DV101117 INSTRUCTOR $304.00 10022850-52100 CONTRACTED $304.00 54 EMPIRE AIKIKAI SERVICES Vendor Total: - $304.00 List of Checks Presented for Approval on 10/20/2017 Invoices Vendor invoice Invoice Invoice Account Deta il and Allocation Detail Name # Description Amt I REDWOOD 20172189DN PRELIM TITLE $2,700.00 10012400-52100 CONTRACTED $2,700.00 EMPIRE TITLE REPORTS SERVICES COMPANY Vendor Total: $2,700.00 REDWOOD FORD FOW126094 PARTS&SERVICE $49.25 10020210-56130 EXTERNAL $49.25 REPAIRS AS NEE SERVICES FOW125905 PARTS&SERVICE $59.49 10020210-56130 EXTERNAL $59.49 REPAIRS AS NEE SERVICES F6W126095 PARTS&SERVICE $98.50 10020210-56130 EXTERNAL $98.50 REPAIRS AS NEE SERVICES FOW126167 PARTS&SERVICE $269.04 10020210-56130 EXTERNAL $269.04 REPAIRS AS NEE SERVICES FOW126008 PARTS&SERVICE $18.52 10022100-56130 EXTERNAL $18.52 REPAIRS AS NEE SERVICES FOW126009 PARTS&SERVICE $37.03 10022100-56130 EXTERNAL $37.03 REPAIRS AS NEE SERVICES FOW126006 PARTS&SERVICE $293.05 10022100-56130 EXTERNAL $293.05 REPAIRS AS NEE SERVICES FOW125978 PARTS&SERVICE $20.09 10024220-56130 EXTERNAL $20.09 REPAIRS AS NEE SERVICES FOW126093 PARTS&SERVICE $24.24 20324100-56130 EXTERNAL $24.24 REPAIRS AS NEE SERVICES FOW126153 PARTS&SERVICE $4.10 80026400-56130 EXTERNAL $4.10 REPAIRS AS NEE SERVICES FOW126098 PARTS&SERVICE $6.59 80026400-56130 EXTERNAL $6.59 REPAIRS AS NEE SERVICES FOW126146 PARTS&SERVICE $225.54 80026400-56130 EXTERNAL $225.54 REPAIRS AS NEE SERVICES FOW126076 PARTS&SERVICE $14.46 82024411-56130 EXTERNAL $14.46 REPAIRS AS NEE SERVICES FOE126067 PARTS&SERVICE $77.51 82024414-56130 EXTERNAL $77.51 REPAIRS AS NEE SERVICES Vendor Total: $1,197.41 REDWOOD 00169820179 DRUG SCREENING $324.32 10020210-52100 CONTRACTED $324.32 TOXICOLOGY TESTING SERVICES LABINC Vendor Total: $324.32 REDWOOD TREE SEPT-17 CAR WASHES& $500.00 20822500-56120 EQUIPMENT $65.00 SERVICE INTERIOR CLEANING MAINTENANCE& STATIONS INC REPAIR 80026400-56120 EQUIPMENT $19.00 MAINTENANCE& REPAIR 55 10020210-56130 EXTERNAL $341.00 SERVICES List of Checks Presented for Approval on 10/20/2017 Invoices Vendor DescriptionName # REDWOOD TREE SEPT-17 CAR WASHES& $500.00 20513382-56130 EXTERNAL $49.00 .SERVICE INTERIOR CLEANING SERVICES STATIONS INC 82024411-56130 EXTERNAL $26.00 SERVICES Vendor Total: $500.00 REGAL PACIFIC 20750 SPOUT,AVGAS $214.08 77725200-56300 BUILDING MAINT. $214.08 AVIATION NOZZLE &REPAIR EQUIPMENT Vendor Total: $214.08 REOA LTD 1205 OFFICIATING OF $3,129.00 10022822-52100 CONTRACTED $3,129.00 ADULT SOFTBALL SERVICES Vendor Total: $3,129.00 RICK PINTANE TA 11/1-4/17 TRAVEL ADVANCE $620.30 10020210-57100 CONFERENCE& $620.30 TRAINING Vendor Total: $620.30 ROB GIBSON TA 11/01/17 TRAVEL ADVANCE $20.00 10022100-57100 CONFERENCE& $20.00 TRAINING Vendor Total: -$20.00 ROBERT BEELER 8049 BOND AND WELD $105.40 10022100-59400 BAD DEBT $0.58 SERVICE EXPENSE 10022100-59400 BAD DEBT $105.40 EXPENSE 90000000-23237 DISTRICT USE ($0.29) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.29) DISTRICT TAX Vendor Total: $105.40 RYAN CAMERON TR 9/24-29/17 TRAVEL $22.99 20913900-57100 CONFERENCE& $22.99 REIMBURSEMENT TRAINING Vendor Total: $22.99 SAFEWAY INC SEPT 17 MISCELLANEOUS $183.59 10016100-54167 EMPLOYEE $69.97 PURCHASES AS REQ DEVELOPMENT 10010000-54100 SUPPLIES $41.54 10022831-54100 SUPPLIES $22.12 10024210-54100 SUPPLIES $5.18 73022600-54100 SUPPLIES $7.98 73022600-54100 SUPPLIES $36.80 Vendor Total: $183.59 SANTA ROSA AR18-00511 POLICE ACADEMY $7,242.00 10020210-57100 CONFERENCE& $7,242.00 JUNIOR REGISTRATION TRAINING 56 COLLEGE Vendor Total: $7,242.00 List of Checks Presented for Approval on 10/.20/2017 Invoices Vendor Invoice Invoice Invoice Account Deta.'il and Allocation Detail Name # Description SAUCY 1-1507412999 MISC FOOD DISHES $414.53 73022600-54100 SUPPLIES $414.53 AS NEEDED FOR Vendor Total: $414.53 SCHAT'S BAKERY SEPT 17 PROVIDE $340.98 73022600-54100 SUPPLIES $340.98 MISCELLANOUS FOOD DISH Vendor Total: $340.98 SEAN WHITE TA 10/24- TRAVEL ADVANCE $559.60 83024430-57100 CONFERENCE& $559.60 25/17 TRAINING ____ Vendor Total: $559.60 SILVA SEPTIC 69922 PORTABLE $219.24 10024220-52100 CONTRACTED $219.24 INC RESTROOM RENTAL SERVICES Vendor Total: $219.24 SNAP-ON ARV/3384212 NAVISTAR BODY& $329.86 20324100-56120 EQUIPMENT $329.86 INDUSTRIAL 4 CHASSIS ULTRA MAINTENANCE& REPAIR ARV/3384895 NAVISTAR BODY& $1,051.07 20324100-56120 EQUIPMENT $1,051.07 9 CHASSIS ULTRA MAINTENANCE& REPAIR Vendor Total: $1,380.93 SOLID WASTES, 349076 MISCELLANEOUS $164.24 20822500-56300 BUILDING MAINT. $14.20 SYSTEMS INC DUMP FEES &REPAIR 10024220-54120 PW-SPECIAL $14.86 SUPPLIES 10024220-54120 PW-SPECIAL $18.58 SUPPLIES 10024220-54120 PW-SPECIAL $31.80 SUPPLIES 10024220-54120 PW-SPECIAL $42.40 SUPPLIES 10024220-54120 PW-SPECIAL $42.40 SUPPLIES 351316 MISCELLANEOUS $75.31 10024220-54120 PW-SPECIAL $14.05 DUMP FEES SUPPLIES 10024220-54120 PW-SPECIAL $14.05 SUPPLIES 10024220-54120 PW-SPECIAL $26.01 SUPPLIES 82024414-54100 SUPPLIES $21.20 Vendor Total:- $239.55 SPEEDY SIGNS 019485 SOFTBALL SIGNS $85.90 90000000-23237 DISTRICT USE ($0.40) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.40) DISTRICT TAX 10022100-54100 SUPPLIES $0.80 57 List of. Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description SPEEDY SIGNS 019485 SOFTBALL SIGNS $85.90 10022100-54100 SUPPLIES $85.90 ----------- Vendor Total: $85.90 STAPLES CREDIT 3354711160 OFFICE SUPPLIES, $93.79 10013400-54100 SUPPLIES $93.79 PLAN MISC AS NEEDE 3354711156 OFFICE SUPPLIES, $227.75 10013400-54100 SUPPLIES $227.75 MISC AS NEEDE - 3354711150 OFFICE SUPPLIES, $127.42 10020210-54100 SUPPLIES $127.42 MISC AS NEEDE 3354711157 OFFICE SUPPLIES, $61.12 10022810-54100 SUPPLIES .$61.12 MISC AS NEEDE 3354711158 OFFICE SUPPLIES, $124.28 10022810-54100 SUPPLIES $124.28 MISC AS NEEDE 3354711154 OFFICE SUPPLIES, $128.97 10022810-54100 SUPPLIES $128.97 MISC AS NEEDE 3354711153 OFFICE SUPPLIES, $104.26 10022831-54100 SUPPLIES $104.26 MISC AS NEEDE 3354711155 OFFICE SUPPLIES, $148.04 10022831-54100 SUPPLIES $148.04 MISC AS NEEDE Vendor Total: $1,015.63 SUN HOUSE DV100317 ENERGY REBATE- $15,844.08 80626500-52136 PHOTOVOLTAIC $15,844.08 SENIOR SOLAR RATES/INCENTIVE APARTMENTS LP PHOTOVOLTIAC Vendor Total: $15,844.08 TELECOM 9087 TELEPHONE $339.86 20913900-52100 CONTRACTED $339.86 PRODUCTS& SERVICES SERVICES 9057 SOFTWARE RENEWAL $4,132.80 20913900-54320 SOFTWARE $4,132.80 -3YEARS Vendor Total: $4,472.66 TELEDYNE S020207956 EQUIPMENT $752.12 84024425-54100 SUPPLIES $752.12 INSTRUMENTS SUPPLIES INC _ Vendor Total: $752.12 THOMSON 835998045 ANNUAL $140.46 10521210-54100 SUPPLIES $140.46 REUTERS SUBSCRIPTION-TITLE BARCLAYS 19:PUBLIC SERVICE CODES Vendor Total: $140.46 TRITECH PA0006666 IQ SEARCH END USER $800.00 10020210-54202 MAJOR CRIME $800.00 SOFTWARE TRAINING INVETIGATIONS SYSTEMS Vendor Total: $800.00 58 List of Checks Presented for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description TROEMNER LLC 00860429 ANNUAL $101.45 84024425-54100 SUPPLIES $101.45 RECALIBRATION WEIGHTS ____ Vendor Total: $101.45 TUFTS 2017-366(A) POLYGRAPH& $650.00 20620231-52100 CONTRACTED $660.00 POLYGRAPH& INVESTIGATION SERVICES INVESTIGATION REPORT ........... Vendor Total: $650.00 UKIAH AUTO STMT VEHICLE TOWING $300.00 10020220-52100 CONTRACTED $300.00 DISMANTLERS 10/1/2017 SERVICES Vendor Total: $300.00 UKIAH AUTO 020373 AUTO&MACHINE $9.24 84024425-56120 EQUIPMENT $9.24 PARTS PARTS&MATERIA MAINTENANCE& REPAIR 020666 AUTO&MACHINE $17.50 84024425-56120 EQUIPMENT $17.50 PARTS&MATERIA MAINTENANCE& REPAIR 009510 AUTO&MACHINE ($162.70) 20324100-56112 EQUIPMENT ($162.70) PARTS&MATERIA PARTS FOR RESALE 9986 AUTO&MACHINE ($64.97) 20324100-56112 EQUIPMENT ($64.97) PARTS&MATERIA PARTS FOR RESALE 018116 AUTO&MACHINE $56.34 10020210-56130 EXTERNAL $56.34 PARTS&MATERIA SERVICES 020150 AUTO&MACHINE $10.86 10022100-56130 EXTERNAL $10.86 PARTS&MATERIA SERVICES 020207 AUTO&MACHINE $222.16 10022100-56130 EXTERNAL $222.16 PARTS&MATERIA SERVICES 016839 AUTO&MACHINE $16.20 10024220-56130 EXTERNAL $16.20 PARTS&MATERIA SERVICES 018018 AUTO&MACHINE $17.33 10024220-56130 EXTERNAL $17.33 PARTS&MATERIA SERVICES 010880 AUTO&MACHINE $23.28 10024220-56130 EXTERNAL $23.28 PARTS&MATERIA SERVICES 018062 AUTO&MACHINE $35.92 16024220-56130 EXTERNAL $35.92 PARTS&MATERIA SERVICES 016875 AUTO&MACHINE $38.94 10024220-56130 EXTERNAL $38.94 PARTS&MATERIA SERVICES 017043 AUTO&MACHINE $113.71 10024220-56130 EXTERNAL $113.71 PARTS&MATERIA SERVICES 016786 AUTO&MACHINE $14.07 82024414-56130 EXTERNAL $14.07 PARTS&MATERIA SERVICES 018986 AUTO&MACHINE $11.53 84024421-56130 EXTERNAL $11.53 PARTS&MATERIA SERVICES 017921 AUTO&MACHINE $32.38 84024421-56130 EXTERNAL $32.38 59 PARTS&MATERIA SERVICES List of Checks Presented for Approval on 10/.20/2017 Invoices Vendor Invoice Invoice Invoice Account Det I and Allocation Detail 'Name # Description UKIAH AUTO 018290 AUTO&MACHINE $38.99 84024425-54102 SMALL TOOLS $38.99 PARTS PARTS&MATERIA 020366 AUTO&MACHINE $12.98 10022100-54100 SUPPLIES $12.98 PARTS&MATERIA 019221 AUTO&MACHINE $42.23 10022100-54100 SUPPLIES $42.23 PARTS&MATERIA Vendor Total: $485.99 UKIAH DAILY 0006013144 PUBLIC HEARING $177.45 10023100-52100 CONTRACTED $177.45 JOURNAL NOTICE SERVICES 0006009484 PUBLIC HEARING $242.59 10023100-52100 CONTRACTED $242.59 NOTICE SERVICES 0005998041 NOTICE TO BIDDERS $380.42 10024216-59101 FEES " $380.42 0005997063 CLASSIFIED $370.45 10016100-54162 HR- $370.45 ADVERTISING ADVERTISING 0005985267 LEGAL NOTICE $56.69 10012500-52150 LEGAL $56.69 PUBLICATIONS FY 1 SERVICES/EXPENSES 0005996047 LEGAL NOTICE $58.27 10012500-52150 LEGAL $58.27 PUBLICATIONS FY 1 SERVICES/EXPENSES 0005998652 LEGAL NOTICE $58.27 10012500-52150 LEGAL $58.27 PUBLICATIONS FY 1 SERVICES/EXPENSES 0006012498 LEGAL NOTICE $61.46 10012500-52150 LEGAL $61.46 PUBLICATIONS FY 1 SERVICES/EXPENSES 0006006052 LEGAL NOTICE $69.40 10012500-52150 LEGAL $69.40 PUBLICATIONS FY 1 SERVICES/EXPENSES 0005997050 LEGAL NOTICE $98.00 10012500_-52150 LEGAL $98.00 PUBLICATIONS FY 1 SERVICES/EXPENSES 0006005442 LEGAL NOTICE $98.00 10012560-52150 LEGAL $98.00 PUBLICATIONS FY 1 SERVICES/EXPENSES 0005991191C PUBLIC HEARING ($25.96) 10020210-54100 SUPPLIES ($25.96) REDIT 0005991191 PUBLIC NOTICE $13.11 10020210-54100 SUPPLIES $13.11 Vendor Total: $1,658.15 UKIAH TROPHIES 772370 TROPHY&MUG $397.74 10022822-54100 SUPPLIES $397.74 &GIFTS ENGRAVING Vendor Total: $397.74 ULINE 90774911 EVIDENCE BAGS $115.67 10020210-54201 PRISONER $77.09 EXPENSE 64626213-54100 SUPPLIES $38.58 Vendor Total: $115.67 60 UNITED SITE 114-5842320 PORTABLE TOILET $128.38 10022100-52100 CONTRACTED $128.38 SERVICES RENTAL SERVICES List of Checks Presented for Approval on 10/20/"2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description UNITED SITE 114-5872898 PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 SERVICES RENTAL SERVICES 114-5872899 . PORTABLE TOILET $166.81 10022100-52100 CONTRACTED $166.81 RENTAL SERVICES Vendor Total: $462.00 UNIVAR USA INC SJ843900 LIQUID SODIUM $3,469.74 84024425-52100 CONTRACTED $3,469.74 HYPOCHLORITE 12. SERVICES SJ839059 LIQUID SODIUM $3,542.90 84024425-52100 CONTRACTED $3,542.90 HYPOCHLORITE 12. SERVICES Vendor Total: $7,012.64 US POST OFFICE INV 092017 POSTAGE PERMIT $225.00 20513300-54101 POSTAGE $225.00 FEE#243 Vendor Total: $225.00 USA BLUEBOOK 380567 SUPPLIES AS NEEDED $96.70 84024425-54100 SUPPLIES $96.70 Vendor Total: $96.70 UTILITY DESIGN 41 DESIGN, $11,655.55 80026400-52100 CONTRACTED $11,655.55 SERVICES LLC ENGINEERNG& SERVICES CONSULTAN Vendor Total: $11,655.55 VAUGHANS 024968 REBUILD FAIRBANKS $27,119.29 84024425-56120 EQUIPMENT $37.23 INDUSTRIAL MORESE 10"V MAINTENANCE& REPAIR INC REPAIR 84024425-56120 EQUIPMENT $27,119.29 MAINTENANCE& REPAIR 90000000-23028 MEASURE Y ($37.23) DISTRICT TAX Vendor Total: $27,119.29 WESCO 372091 ELECTRICAL $160.40 80000000-12104 INVENTORY- $160.40 DISTRIBUTION EQUIPMENT AND PURCHASES INC SUPPL 361723 ELECTRICAL $1,208.62 80000000-12104 INVENTORY- .$1,208.62 EQUIPMENT AND PURCHASES SUPPL Vendor Total: $1,369.02 'WESTERN 14 SPEC 16-02 SITE $31,701.07 82224413-80230 INFRASTRUCTURE $31,701.07 WATER DEVELOPMENT WE CONSTRUCTORS INC ----------- Vendor _Vendor Total: $31,701.07 WIPF 690 DELIVERY OF. $240.00 20324100-52100 CONTRACTED $240.00 CONSTRUCTION VARIOUS MATERIALS SERVICES 83436 DELIVERY OF $597.60 84024421-54100 SUPPLIES $597.60 VARIOUS MATERIALS 6 Vendor Total: $837.60 List- of Checks Presented.for Approval on 10/20/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail ; Name # Description XEROX CORP 090806436 COPIER LEASE-SEE $180.41 69122700-52100 CONTRACTED $180.41 ADD'L DESCRIP SERVICES 090806435 COPIER LEASE-SEE $323.39 73022600-52100 CONTRACTED $323.39 ADD'L DESCRIP SERVICES 090806432 XEROX CB070H $501.04 10012200-94500 LEASE $501.04 COPIER LEASE PAYMENTS 090806431 COPIER LEASE-SEE $805.68 10012200-94500 LEASE $805.68 ADD'L DESCRIP PAYMENTS 090806437 COPIER LEASE-SEE $2,293.83 10012200-94500 LEASE $2,293.83 ADD'L DESCRIP PAYMENTS 090806434 COPIER LEASE-SEE $232.92 10020210-94500 LEASE $128.11 ADD'L DESCRIP PAYMENTS 10021210-94500 LEASE $81.53 PAYMENTS 20620231-94500 LEASE $11.64 PAYMENTS 64020213-94500 LEASE $11.64 PAYMENTS 090806433 COPIER LEASE-SEE $490.70 10020210-94500 LEASE $269.89 ADD'L DESCRIP PAYMENTS 10021210-94500 LEASE $171.75 PAYMENTS 20620231-94500 LEASE $24.53 PAYMENTS 64020213-94500 LEASE $24.53 PAYMENTS Vendor Total: $4,827.97 XYLEM WATER 3556963374 PARTS AS NEEDED $8.74 84024425-56120 EQUIPMENT $8.74 SOLUTIONS USA MAINTENANCE& INC REPAIR Vendor Total: $8.74 INVOICE $1,362,243:24 TOTAL: 62 List of Checks Presented for Approval on 10/27/2017 The following list of bills payable was reviewed and approved for payment. e ( \ Signature Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description 3SI SERURITY. 0000514855 ANNUAL USAGE $432.00 10020210-54202 MAJOR CRIME $432.00 SYSTEMS INC TRACKING INVETIGATIONS. ----------- Vendor Total: $432.00 AACTION RENTS 302297-2 EQUIPMENT& $437.24 82024414-54102 SMALL TOOLS $437.24 MACHINERY RENTAL A Vendor Total: $437.24 ACME RIGGING& 288929 MISC RENTAL& $28.16 84024425-56120 EQUIPMENT $28.16 SUPPLY CO SUPPLIES AS NEED MAINTENANCE& REPAIR Vendor Total: $28.16 ADAMSON INV256260 SUPPLIES AS NEEDED $309.88 10021210-56130 EXTERNAL $309.88 POLICE SERVICES PRODUCTS Vendor Total: $309.88 AIR QUALITY PERMIT 2805 PERMIT FEE 2805 $341.95 84024425-59101 FEES $341.95 MANAGEMENT DISTRICT ___ Vendor Total: $341.95 ALLEN JAMES DV101617 INSTRUCTOR $488.00 10022850-52100 CONTRACTED $488.00 SERVICES ----------- Vendor _Vendor Total: $488.00 ALTEC 10826276 PARTS&MATERIALS $110.52 10024220-56130 EXTERNAL $110.52 INDUSTRIES INC AS NEEDED SERVICES Vendor Total: $110.52 AMAZON 16PM-TJQ1- MISCELLANEOUS $202.86 90000000-23252 DISTRICT USE ($0.24) CAPITAL L9VF SUPPLIES AS NEED TAX-LIBRARIES SERVICES 90000000-23237 DISTRICT USE ($0.94) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.94) DISTRICT TAX 20324100-54102 SMALL TOOLS $15.67 20324100-54102 SMALL TOOLS $202.86 90000000-23013 STATE USE TAX ($13.55) LIABILITY Vendor Total: $202.86 63 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt ARGONAUT 10 2016 SEWER&WATER $269,504.97 82224413-80230 INFRASTRUCTURE$253,691.00 CONSTRUCTORS REPLACEMENT 84024421-80230 INFRASTRUCTURE $15,813.97 Vendor Total: -$269,504.97 BENMEADOWS.0 si03768942 SUPPLIES AS NEEDED $46.58 90000000-23252 DISTRICT USE ($0.06) OM TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.21) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.21) DISTRICT TAX 90000000-23013 STATE USE TAX ($3.02) LIABILITY 10022100-54100 SUPPLIES $3.50 10022100-54100 SUPPLIES $46.58 Vendor Total: $46.58 BIG 5 SPORTS 49106 SUPPLIES AS NEEDED $158.05 10022822-54100 SUPPLIES $158.05 Vendor Total: $158.05 BTS 12570 EMBROIDERY $638.16 82024414-54100 SUPPLIES $319.08 EMBROIDERY SERVICES 84024421-54100 SUPPLIES $319.08 Vendor Total: $638.16 BOUTIN JONES 105321 LEGAL RETAINER FOR $7,390.02 84424422-52100 CONTRACTED $7,390.02 INC UVSD LITIGA- SERVICES Vendor Total: $7,390.02 CA PEACE 81680 MEMBERSHIP DUES $1,150.00 10020210-57300 MEMBERSHIPS& $1,150.00 OFFICERS SUBSCRIPTIONS ASSOC Vendor Total: $1,150.00 CA SURVEYING& 90506/1 SUPPLIES AS NEEDED $967.65 10024210-54100 SUPPLIES $322.55 DRAFTING SUPPLY INC 82024410-54100 SUPPLIES $322.55 84024420-54100 SUPPLIES $322.55 Vendor Total: $967.65 CANCER DV102417 STRIKE OUT CANCER $1,000.00 10022822-54100 SUPPLIES $1;000.00 RESOURCE DONATION CENTERS OF MENDOCINO COUNTY ___ Vendor Total: $1,000.00 64 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail : Name # Description CHROMAGRAPHI 62315 BUISINESS CARDS $50.67 10024210-54100 SUPPLIES $50.67 CS Vendor Total: $50.67 CLARK PEST 20772668 PEST CONTROL SVCS $05.00 80026400-52100 CONTRACTED $95.00 CONTROL SERVICES Vendor Total: $95.00 COLANTUONO 32526.2 COUNSEL SERVICES $611.50 10014000-52100 CONTRACTED $611.50 HIGHSMITH& SERVICES WHATLEY PC 32526.1 UVSD DETACHMENT ($611.50) 84424422-52100 CONTRACTED ($611.50) FROM UKIAH SERVICES 33867 UVSD DETACHMENT $32.50 84424422-52100 CONTRACTED $32.50 FROM UKIAH SERVICES Vendor Total: $32.50 CONSOLIDATED 8821-498217 MISCELLANEOUS $112.81 77725200-56120 EQUIPMENT $112.81 ELECTRICAL ELECTRICAL SUPPI MAINTENANCE& DISTRIBUTORS REPAIR INC Vendor Total: $112.81 CONTRA COSTA DVIO0517 REGISTRATION $900.00 10020210-57100 CONFERENCE& $900.00 COUNTY TRAINING SHERRIFF'S OFFICE __ Vendor Total: $900.00 CORNWELL 3453 TOOLS AS NEEDED $406.75 20324100-54102 SMALL TOOLS $406.75 QUALITY TOOLS Vendor Total: $406.75 DANIEL STEEL& 14195 PUMP REPAIR $125.00 84024425-56120 EQUIPMENT $125.00 MACHINE INC MAINTENANCE& REPAIR 14194 ELECTRIC SUPPLIES $877.91 84024425-56120 EQUIPMENT $877.91 MAINTENANCE& REPAIR Vendor Total: $1,002.91 DAVID RAPPORT 6772 LEGAL SERVICES FOR $26,612.45 10014000-52150 LEGAL $81.36 FY 17/18 SERVICES/EXPENSES 10014000-52150 LEGAL $302.85 SERVICES/EXPENSES 10014000-52150 LEGAL $13,564.93 SERVICES/EXPENSES 20414000-52150 LEGAL $501.74 SERVICES/EXPENSES 31422860-52150 LEGAL $169.51 SERVICES/EXPENSES 70014000-52150 LEGAL $18.08 SERVICES/EXPENSES 65 72022400-52150 LEGAL $174.03 SERVICES/EXPENSES List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description DAVID RAPPORT 6772 LEGAL SERVICES FOR $26,612.45 77714000-52150 LEGAL $90.40 FY 17/18 SERVICES/EXPENSES 80014000-52150 LEGAL $880.07 SERVICES/EXPENSES 84014000-52150 LEGAL $389.79 SERVICES/EXPENSES 84424422-52150 LEGAL $9,908.58 SERVICES/EXPENSES 90214000-52150 LEGAL $467.83 SERVICES/EXPENSES 94024423-52150 LEGAL $63.28 SERVICES/EXPENSES Vendor Total: $26,612.45 DELL 10196418948 COMPUTER, $1,821.12 10020210-54330 COMPUTER AND $1,821.12 MARKETING LP SOFTWARE TECHNOLOGY 10196418956 DELL LATITUDE 7480 $2,111.68 10024210-54330 COMPUTER AND $1,055.84 TECHNOLOGY 70024500-54330 COMPUTER AND $527.93 TECHNOLOGY 82024410-54330 COMPUTER AND $316.75 TECHNOLOGY 84024420-54330 COMPUTER AND $211.16 TECHNOLOGY Vendor Total: $3,932.80 DENBESTE 203401 MISC LANDSCAPE $30.14 90000000-23237 DISTRICT USE ($0.21) LANDSCAPE SUPPLIES AS NEE TAX-MEASURE S SUPPLIES 84024421-54100 SUPPLIES $0.21 84024421-54100 SUPPLIES $30.14 Vendor Total: $30.14 ELENA TA10/31-11/1 TRAVELADVANCE $177.32 84024425-57100 CONFERENCE& $177.32 CEBALLOS TRAINING _ Vendor Total: $177.32 EPIC AVIATION 7023525 JET A FUEL $6,619.69 77725200-58401 AVIATION FUEL $6,619.69 LLC 7024371 JET A FUEL $9,990.81 77725200-58401 AVIATION FUEL $9,990.81 7023241 JET A FUEL $13,374.10 77725200-58401 AVIATION FUEL $13,374.10 7024370 JET A FUEL $14,593.85 77725200-58401 AVIATION FUEL $14,593.85 7023610 AVGAS 10OLL $30,563.75 77725200-58401 AVIATION FUEL $30,563.75 Vendor Total: $75,142.20 66 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description EXCISE TAX 3RD QTR- 3RD QTR 2017 $9,535.00 90000000-23009 ELECTRIC $9,535.00 DIVISION 2017 ELECTRICAL ENERGY SURCHARGE TRUST Vendor Total: $9,535.00 FARWEST LINE 233415.1 ELECTRICAL $1,937.44 90000000-23237 DISTRICT USE ($8.98) SPECIALTIES LLC EQUIPMENT AND TAX-MEASURE S SUPPL 80026120-54102 SMALL TOOLS $8.98 80026120=54102 SMALL TOOLS $1,937.44 Vendor Total: $1,937.44 FASTENAL CAUKA28045 MISC SUPPLIES AS $31.27 84024425-56120 EQUIPMENT $31.27 NEEDED MAINTENANCE& REPAIR CAUKA28118 MISC SUPPLIES AS $357.96 82024414-54100 SUPPLIES $357.96 NEEDED CAUKA28119 MISC SUPPLIES AS $241:05 84024421-54100 SUPPLIES $241.05 NEEDED CAUKA28117 MISC SUPPLIES AS $527.35 84024421-54100 SUPPLIES $527.35 NEEDED Vendor Total: $1,157.63 FERGUSON 1310118 PLUMBING $802.63 82000000-12104 INVENTORY- $802.63 ENTERPRISES EQUIPMENT PURCHASES INC#1423 Vendor Total: $802.63 FISHER 8683 RADIO $4,418.39 80026400-54100 SUPPLIES $4,418.39 WIRELESS SVCS COMMUNICATION INC EQUIPMENT, Vendor Total: $4,418.39 FLEETPRIDE 88106000 MISC PARTS& $254.09 80026400-56130 EXTERNAL $254.09 MATERIALS AS NEED SERVICES Vendor Total: $254.09 GARTON CU32339 SUPPLIES AS NEEDED $253.74 84024425-56130 EXTERNAL $253.74 TRACTOR INC SERVICES Vendor Total: $253.74 GEARY,SHEA, 43234 TRIAL COUNSEL IN $53,746.54 84424422-52100 CONTRACTED $53,746.54 O'DONNELL, UVSD VS.COU SERVICES GRATTAN,& MITCHELL Vendor Total: $53,746.54 GINA GRECO DV101617 INSTRUCTOR $38.50 10022850-52100 CONTRACTED $38.50 SERVICES ----------- Vendor ____Vendor Total: $38.50 GRANITE 1259515 MISC ROCK&ROAD $133.11 82024414-54100 SUPPLIES $133.11 CONSTRUCTION PATCH MATERIA GT COMPANY 1265369 MISC ROCK&ROAD $185.34 82024414-54100 SUPPLIES $80.19 PATCH MATERIA List of Checks Presented for Approval on 10/27/2017 Invoices Vendor invoice Invoice Invoice Account Detail and Allocation Detail Name # Description GRANITE 1265369 MISC ROCK&ROAD $185.34 84024421-54100 SUPPLIES $105.15 CONSTRUCTION PATCH MATERIA COMPANY 1257956 MISC ROCK&ROAD $605.73 82024414-54100 SUPPLIES $315.33 PATCH MATERIA 84024421-54100 SUPPLIES $290.40 1255714 MISC ROCK&ROAD $273.11 84024421-54100 SUPPLIES $273.11 PATCH MATERIA Vendor Total: $1,197.29 GREATER UKIAH DV91817 2017-2018 ICE RINK $23,875.00 31400000-52100 CONTRACTED $23,875.00 CHAMBER OF CONTRACT SERVICES COMMERCE __ Vendor Total: $23,875.00 HARTFORD 50011-NOV HEALTH PREMIUM $1,126.46 20700000-20524 NON-EMPLOYEE $1,126.46 RETIREE 17 HEALTH PREMIUM ACCT INS.PREM Vendor Total: $1,126.46 HERC RENTALS 29609751-001 ROAD AND HIGHWAY $2,347.84 82024414-54102 SMALL TOOLS $1,173.92 INC EQUIPMENT(EX 84024421-54102 SMALL TOOLS $1,173.92 - Vendor Total: $2,347.84 IBM GF Q8280J6 FINANCING OF DELL $59,562.35 20900000-74500 CAPITAL LEASE $59,562.35 INTERNATIONAL STORAGE UPGR PRINCIPAL HOLDING LLC Vendor Total: $59,562.35 ICMA DV101617 MEMBERSHIP DUES $1,400.00 10012100-57300 MEMBERSHIPS& $1,400.00 SUBSCRIPTIONS Vendor Total: $1,400.00 INTEGRITY 74643 SHREDDING $57.00 10020210-54100 SUPPLIES $28.50 SHRED SERVICES 20620231-54100 SUPPLIES $28.50 Vendor Total: $57.00 INTERSTATE 380029731 BATTERIES $886.89 20324100-56112 EQUIPMENT $886.89 BATTERIES PARTS FOR RESALE 380029682 BATTERIES $423.60 10020210-56130 EXTERNAL $423.60 SERVICES Vendor Total: $1,310.49 INTOXIMETERS 577952 SUPPLIES AS NEEDED $390.30 10020210-54201 PRISONER $390.30 EXPENSE Vendor Total: $390.30 KEMIRA WATER 9017564348 LIQUID FERRIC $8,692.94 84024425-52100 CONTRACTED $8,692.94 SOLUTIONS INC CHLORIDE SERVICES 68 Vendor Total: $8,692.94 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description LEGAL SHIELD 38295 OCT LEGAL SERVICE $51.80 20700000-20526 PREPAID LEGAL- $51.80 17 AFLAC Vendor Total: $51.80 LYNN PEAVEY 337118 EVIDENCE SUPPLIES $141.21 10020210-54201 PRISONER $141.21 COMPANY EXPENSE Vendor Total: $141.21 MATHESON TRI- 16232844 OXYGEN& $32.58 80026210-54100 SUPPLIES $32.58 GAS INC MISCELLANEOUS AS NEED 16338617 OXYGEN& $32.86 80026220-54100 SUPPLIES $32.86 MISCELLANEOUS AS NEED Vendor Total: $65.44 MCCONNELL 5120405 CARPET:REAR $1,150.94 10020210-56130 EXTERNAL $1,150.94 CHEVROLET FLOOR I NG41 DX9AC SERVICES Vendor Total: $1,150.94 MCGARD LLC 610674 SUPPLIES AS NEEDED $766.64 82024414-54100 SUPPLIES $766.64 Vendor Total: $766.64 MUNI SERVICES INV06-000846 BUSINESS LICENSE $288.00 10013400-52100 CONTRACTED $288.00 LLC PROCESSING SERVICES Vendor Total:- $288.00 NOBLE TA 11/5-9/17 TRAVEL ADVANCE $476.42 10020210-57100 CONFERENCE& $476.42 WAIDELICH TRAINING Vendor Total: $476.42 NORTHWEST 101.5 PUMPKINFEST $3,633.00 90000000-23219 PUMPKINFEST $3,633.00 INSURANCE INSURANCE AGENCYINC Vendor Total: $3,633.00 ONE TIME PAY DV101817 HANGER REFUND $112.00 77700000-46803 AIRPORT $112.00 VENDOR HANGAR RENT DV 101617.7 HANGER REFUND $100.00 77700000-21110 CUSTOMER $100.00 DEPOSITS DV101617.9 HANGER REFUND $100.00 77700000-21110 CUSTOMER $100.00 DEPOSITS 101617.3 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV 10/16/17.5 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV 101617 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV 101617.4 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV 101617.6 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR 69 PMTS) List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Deta[il and Allocation Detai Description ONE TIME PAY DVIO1617 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 VENDOR REFUND (CC VENDOR PMTS) DV101617.1 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV101617.2 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PYTS) DV101617:4 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PYTS) DV101617.5 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PMTS) DV101617.8 PUMPKINFEST $25.00 90000000-23220 PUMPKINFEST $25.00 REFUND (CC VENDOR PYTS) 117822-7 UTILITY REFUND $39.42 90100000-10421 UTILITY $39.42. RECEIVABLES CLEARING 117732-8 UTILITY REFUND $119.39 90100000-10421 UTILITY $119.39 RECEIVABLES . CLEARING 116550-5 UTILITY REFUND $131.60 90100000-10421 UTILITY $131.60 RECEIVABLES CLEARING Vendor Total: $877.41 OPERATING 86138 JUL 17 HEALTH INSURANCE $1,687.00 20700000-20524 NON-EMPLOYEE $1,687.00 ENGINEER HEALTH PUBLIC&MISC INS.PREM EMPLOYEES Vendor Total: $1,687.00 OPERATING 1710.1 PUBLIC WORKS $840.00 20700000-20509 PIR DEDUCT.- $840.00 ENGINEERS UNION DUES UNION DUES UNION 1710-1 MISC UNION DUES $990.00 20700000-20509 PIR DEDUCT.- $990.00 UNION DUES Vendor Total: $1,830.00 OSMOSE 750-0001024 ANNUAL $790.00 80026110-54100 SUPPLIES $790.00 UTILITIES MAINTENANCE& SERVICES INC SUPPORT R Vendor Total: $790.00 OWEN 00040389 PARTS AS NEEDED $764.75 84024421-56130 EXTERNAL $764.75 EQUIPMENT SERVICES COMPANY Vendor Total: $764.75 PACE SUPPLY 024156656 MISCELLANEOUS $31.53 84024425-56120 EQUIPMENT $31.53 CORPORATION ITEMS AS NEEDED MAINTENANCE& REPAIR 024151413 MISCELLANEOUS $112.79 10022100-54100 SUPPLIES $112.79 ITEMS AS NEEDED 024133451 MISCELLANEOUS $139.28 82024414-54100 SUPPLIES $139.28 70 ITEMS AS NEEDED List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail ' Name # Description PACE SUPPLY 024166286 MISCELLANEOUS $104.56 84024421-54100 SUPPLIES $104.56 CORPORATION ITEMS AS NEEDED Vendor Total: $388.16 PAPA DVIO1617 MEMBERSHIP DUES $325.00 10022100-57300 MEMBERSHIPS& $325.00 SUBSCRIPTIONS Vendor Total: $325.00 PAYMENTUS US17070038 CREDIT CARD $2,499.78 20513300-52100 CONTRACTED $2,499.78 GROUP INC PROCESSING SERVICES SERVICE __ Vendor Total: $2,499.78 PERKOWSKI 15298 UNIFORM EXPENSE $187.60 10022100-54100 SUPPLIES $187.60 SCREEN PRINT Vendor Total: $187.60 PETERSON 277188P PARTS AS NEEDED $147.74 10022100-56130 EXTERNAL $147.74 TRUCKS INC SERVICES 276071 PX2 PARTS AS NEEDED $33.36 10024220-56130 EXTERNAL $33.36 SERVICES 276996P PARTS AS NEEDED $162.88 10024220-56130 EXTERNAL $162.88 SERVICES 95524P PARTS AS NEEDED $215.67 10024220-56130 EXTERNAL $215.67 SERVICES 277191P PARTS AS NEEDED $24.63 20822500-56130 EXTERNAL $24.63 SERVICES 95478P PARTS AS NEEDED $34.99 77725200-56130 EXTERNAL $34.99 SERVICES 277190P PARTS AS NEEDED $123.12 80026400-56130 EXTERNAL $123.12 SERVICES 277186P PARTS AS NEEDED $196.98 82024414-56130 EXTERNAL $98.49 SERVICES 84024421-56130 EXTERNAL $98.49 SERVICES ----------- Vendor _Vendor Total: $939.37 PLATT ELECTRIC 0254552 MISC ELECTRICAL $79.34 82024411-56300 BUILDING MAINT. $79.34 SUPPLY SUPPLIES AS NE &REPAIR 0220620 MISC ELECTRICAL $394.32 20822500-54100 SUPPLIES $394.32 SUPPLIES AS NE Vendor Total: $473.66 POWER 743597 PARTS AS NEEDED $560.04 84024425-56120 EQUIPMENT $560.04 INDUSTRIES INC MAINTENANCE& REPAIR 743204 JACK HAMMER $56.00 82024414-56130 EXTERNAL $56.00 SERVICES 743155 PARTS&TOOLS AS $54.73 84024421-56130 EXTERNAL $54.73 NEEDED SERVICES Vendor Total: $670.77 PRECISION 346899 RADIO ANTENNAS $226.33 10020210-56120 EQUIPMENT $226.33 WIRELESS MAINTENANCE& 7 REPAIR Vendor Total: $226.33 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description PUBLIC SERVICE 115530-8 UTILITIES $21.51 82024411-55210 UTILITIES $21.51 DEPARTMENT Vendor Total: . $21.51 RAU& 20170051 CONCRETE PAD $790.00 77900000-80100 MACHINERY& $790.00 ASSOCIATES INC DESIGN&CLCS FOR EQUIPMENT Vendor Total: $790.00 REDWOOD 1881825 CARDLOCK FUEL $7,612.78 10020210-56210 FUEL&FLUIDS $19.54 COAST FUELS PURCHASES 10020210-56210 FUEL&FLUIDS $84.07 10020210-56210 FUEL&FLUIDS $3,116.89 10020224-56210 FUEL&FLUIDS $32.39 10022100-56210 FUEL&FLUIDS $744.39 10024210-56210 FUEL&FLUIDS $26.43 10024210-56210 FUEL&FLUIDS $44.64 10024220-56210 FUEL&FLUIDS $1,123.38 20324100-56210 FUEL&FLUIDS $84.36 20513382-56210 FUEL&FLUIDS $24.46 20822500-56210 FUEL&FLUIDS $105.44 80026400-56210 FUEL&FLUIDS $687.55 82024411-56210 FUEL&FLUIDS $285.36 82024414-56210 FUEL&FLUIDS $26.43 82024414-56210 FUEL&FLUIDS $202.03 82024414-56210 FUEL&FLUIDS $364.26 84024421-56210 FUEL&FLUIDS $26.43 84024421-56210 FUEL&FLUIDS $172.10 84024421-56210 FUEL&FLUIDS $310.30 84024425-56210 FUEL&FLUIDS $132.33 1880558 CARDLOCK FUEL $62.32 80026220-54100 SUPPLIES $62.32 PURCHASES Vendor Total: $7,675.10 72 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description REDWOOD 17-10 EAP OCT 17 REMIF EAP $524.96 20112400-52525 WORKER'S $524.96 EMPIRE INSURANCE COMP.EXPENSE MUNICIPAL INSURANCE FUND _ __ Vendor Total: $524.96 RICHARD 2017-1016-1 AGREEMENT FOR $1,650.00 20913900-52100 CONTRACTED $1,650.00 ANDERSON PROF.SVC'S FOR W SERVICES Vendor Total: $1,650.00 SAGE TR 10/19/17 TRAVEL $28.00 10012100-57100 CONFERENCE& $28.00 SANGIACOMO REIMBURSEMENT TRAINING DV102017 REIMBURSE $95.00 10012100-57300 MEMBERSHIPS& $95.00 MEMBERSHIP DUES SUBSCRIPTIONS MMANC Vendor Total: $123.00 SALES&USE 3RD QTR 3RD QTR SALES TAX $16,250.00 77725200-58401 AVIATION FUEL $12,130.09 TAX SALES RETURN TAXES 90000000-23252 DISTRICT USE $62.57 TAX-LIBRARIES 90000000-23237 DISTRICT USE $263.67 TAX-MEASURE S 90000000-23028 MEASURE Y $352.80 DISTRICT TAX 90000000-23013 STATE USE TAX $3,440.87 LIABILITY Vendor Total: $16,250.00 SEAN KAESER DV101717 17/18 ANNUAL BUY $1,000.00 10020210-54202 MAJOR CRIME $1,000.00 FUND INVETIGATIONS Vendor Total: -$1,000.00 SHARON DV102317 INSTRUCTOR $991.20 10022850-52100 CONTRACTED $991.20 WEDEGAERTNER SERVICES Vendor Total: $991.20 SILVA SEPTIC 69612 PORTABLE $348.03 82024414-52100 CONTRACTED $348.03 INC RESTROOM RENTAL SERVICES Vendor Total: - $348.03 SOLID WASTES DV101717 RESIDENTIAL $26,335.02 90200000-52170 UKIAH WASTE $26,335.02 SYSTEMS INC GARBAGE FEES SOLUTIONS Vendor Total: $26,335.02 STATE DV102317 16/17 CONFIRMATION $150.00 10013400-52100 CONTRACTED $150.00 CONTROLLER'S LISTING SERVICES OFFICE Vendor Total: $150.00 SUNSET 1646949 ADVERTISING $3,045.00 75012700-52515 ADVERTISING& $3,045.00 MAGAZINE PUBLICATION 73 Vendor Total: $3,045.00 List of Checks Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detaill and Allocation Detail ! Name # Description TGIF REPAIRS 5412 PRINTER $840.13 10013400-52100 CONTRACTED $840.13 INC MAINTENANCE SERVICES Vendor Total: $840.13 THOMPSON'S . 01-023296-01 MISC PARTY RENTALS $52.29 90000000-23219 PUMPKINFEST $62.29 PARTY RENTALS &SUPPLIES Vendor Total: $52.29 TRI AIR TESTING 110968 AIR ANALYSIS $172.00 90000000-23252 DISTRICT USE ($0.16) INC TAX-LIBRARIES 90000000-23237 DISTRICT USE ($0.63) TAX-MEASURE S 90000000-23028 MEASURE Y ($0.63) DISTRICT TAX 90000000-23013 STATE USE TAX ($9.14) LIABILITY 10021210-54100 SUPPLIES $10.56 10021210-54100 SUPPLIES $172.00 Vendor Total: $172.00 UKIAH VALLEY 464 EXAM FEES $956.85 84024421-59101 FEES $121.44 MEDICAL CENTER 84024421-59101 FEES $121.45 10016100-54161 HR- $713.96 BACKGROUND& PHYSICALS Vendor Total: $956.85 UKIAH WASTE 351182 BIOSOLID REMOVAL $3,723.36 84024425-52100 CONTRACTED $3,723.36 SOLUTIONS INC SERVICES __ Vendor Total: $3,723.36 UNITED SITE 114-5872900 PORTABLE TOILET $136.32 80026220-52100 CONTRACTED $136.32 SERVICES RENTAL SERVICES Vendor Total: $136.32 US BANK 4697097 ARBITRAGE REBATE $2,000.00 80326330-54100 SUPPLIES $2,000.00 REPORT Vendor Total: $2,000.00 VALIN 3262334 VALVCON ROTARY $1,247.41 84024425-56120 EQUIPMENT $1,247.41 CORPORATION VALVE ACTUATOR MAINTENANCE& REPAIR ----------- Vendor __Vendor Total: $1,247.41 VIA MAGAZINE 22249163 ADVERTISING $1,595.00 75012700-52515 ADVERTISING& $1,595.00 PUBLICATION Vendor Total: $1,595.00 WAGEWORKS INV297598 MONTHLY ADMIN $175.00 20700000-20528 MEDICAL& $175.00 74 INC FEES DEPENDANT REIMS. Vendor Total: $175.00 List of Checks _Presented for Approval on 10/27/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description WEST YOST 2033317 PROP 1 STORM $37,304.19 91190100-52100 CONTRACTED $37,304.19 ASSOCIATED WATER RESOURCES SERVICES P Vendor Total: $37,304.19 WESTERN 54190 Contract 1516202 $1,585.05 82200000-20150 AP CONTRACT $1,585.05 WATER retainage 10/20/20.17 to RETAINAGE CONSTRUCTORS INC Vendor Total: $1,585.05 INVOICE $690,729.92 TOTAL: 75 List of Checks Presented for Approval on 10/5/2017 The following li payable was rev" we and approved for payment. Signature Invoices DescriptionVendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # AFLAC 135328 UVFD AFLAC SEPT 17 $73.70 20700000-20656 UVFD AFLAC $73.70 Vendor Total: $73.70 AT&T 00001018746 TELEPHONE $22.21 91500000-55100 TELEPHONE $22.21 00001018074 TELEPHONE $15.77 91521400-55100 TELEPHONE $15.77 7 Vendor Total: $37.98 COMCAST 8155 30 053 TELEPHONE/INTERNE $211.40 91521400-55100 TELEPHONE $211.40 0151067 T Vendor Total: $211.40 FEDERAL 5-930-70698 UVFD SHIPPING $9.12 91521400-54101 POSTAGE $9.12 EXPRESS CHARGES Vendor Total: $9.12 GOLDEN STATE GS171010021 QUARTERLY $22,543.82 91521400-52521 LIABILITY $22,543.82 RISK 6 INSURANCE INSURANCE PREMIUM _ Vendor Total: $22,543.82 KEVIN JENNINGS 1722532 REIMBURSMENT $171.80 91521400-54100 SUPPLIES $171.80 PRINTING Vendor Total: $171.80 LIFE ASSIST 817803 UVFD MED SUPPLIES $11.56 91521400-54100 SUPPLIES $11.56 B18231 UVFD MED SUPPLIES $38.39 91521400-54100 SUPPLIES $38.39 817596 UVFD MED SUPPLIES $391.17 91521400-54100 SUPPLIES $391.17 B16515 UVPD MED SUPPLIES $616.68 91521400-54100 SUPPLIES $616.68 Vendor Total: $1,057.80 MENDO MILL& L66643 OPERATIONAL $2.66 91521400-54100 SUPPLIES $2.66 LUMBER CO SUPPLIES K78391 OPERATIONAL $2.91 91521400,54100 SUPPLIES $2.91 SUPPLIES K78247 OPERATIONAL $15.61 91521400-54100 SUPPLIES $15.61 SUPPLIES 66893 OPERATIONAL $19.73 91521400-54100 SUPPLIES $19.73 SUPPLIES 76 K77201 OPERATIONAL $29.26 91521400-54100 SUPPLIES $29.26 SUPPLIES List of Checks Presented for Approval on 10/5/2017 Invoices Vendor - Invoice Invoice Account Detail and Allocation Detail ' Name # Description Amt MENDO MILL& K77393 OPERATIONAL $49.41 91521400-54100 SUPPLIES $49.41 LUMBER CO SUPPLIES K76790 OPERATIONAL $56.50 91521400-54100 SUPPLIES $56.50 SUPPLIES K77004 OPERATIONAL $92.87 91521400-54100 SUPPLIES $92.87 SUPPLIES Vendor Total: - $268.95 OPPERMAN& 1272490044 MISC.PARTS $111.26 91521400-56120 EQUIPMENT $111.26 SON INC MAINTENANCE& REPAIR _ Vendor Total: $111.26 REDWOOD 1875610 FUEL EXPENSE $1,172.52 91521400-56210 FUEL&FLUIDS $1,172.52 COAST FUELS Vendor Total: $1,172.52 RESPECTECH 34306 PHONE SYSTEM $89.25 91521400-55100 TELEPHONE $89.25 SERVICE 34244 SET UP SCANNER $191.83 91521400-55100 TELEPHONE $191.83 Vendor Total: $281.08 SCOTT'S PPE 33456 UNIFORM REPAIR $52.00 91521400-54100 SUPPLIES $52.00 RECON INC -----____ Vendor Total: $52.00 INVOICE $25,991.43 TOTAL: 77 List of Checks Presented for Approval on 10/ 19/2017 The foll is ills payabis r7 d and approved for payment. Signature Invoices VendorD- DeName # tail 36870 MEMBERSHIP DUES $3,598.00 91521400-57300 MEMBERSHIPS& $3,598.00 SPECIAL SUBSCRIPTIONS DISTRICTS ASSOCIATION Vendor Total: $3,598.00 CROSSFIT CFM102017DI CROSSFIT TRAINING $166.66 91521400-57100 CONFERENCE& $166.66 MENDOCINO STRICT TRAINING _ Vendor Total: $166.66 GARTON CU32666 CARTRIDGE AND $53.75 91521400-56130 EXTERNAL $53.75 TRACTORINC ELEMENT SERVICES Vendor Total: $53.75 MANAGED PRM-010591 UVFD MHN EAP 8 $120.96 20700000-20661 UVFD HEALTH $120.96. HEALTH INS NETWORK Vendor Total: $120.96 MENDO MILL& K79418/1 STATION SUPPLIES $60.56 91521400-54100 SUPPLIES $60.56 LUMBER CO Vendor Total: $60.56 MILLVIEW SEPT 17 WATER SERVICES- $71.42 91521400-55210 UTILITIES $71.42 COUNTY WATER LOVERS LANE DISTRICT _ Vendor Total:- $71.42 PETERSON 277060P FILTER AND FILTER $203.51 91521400-56120 EQUIPMENT $203.51 TRUCKS INC KIT MAINTENANCE& REPAIR Vendor Total: $203.51 PG&E CO 1522-8 OCT GAS AND ELECTRIC $38.91 91521400-55210 UTILITIES $38.91 17 SERVICES-TALMAGE STATION 6833-2 OCT GAS AND ELECTRIC $513.44 91521400-55210 UTILITIES $513.44 17 SERVICES-LOVERS LANE 6124-2 OCT GAS AND ELECTRIC $1,304.89 91521400-55210 UTILITIES $1,304.89 17 SERVICES-SOUTH STATION Vendor Total: $1,857.24 PUBLIC SERVICE 81411-1 AUG SEWER SERVICES- ($48.45) 91521400-55210 UTILITIES ($48.45) DEPARTMENT 17 SOUTH STATION 90558-8 AUG SEWER SERVICES- $79.87 91521400-55210 UTILITIES $79.87 17 LOVERS LANE Vendor Total: $31.42 78 List of Checks Presented for Approval on 10/ 19/2017 Invoices Vendor Invoice Invoice Invoice Account Detail and Allocation Detail Name # Description Amt REDWOOD 1878868 FUEL AS NEEDED $1,139.99 91521400-56210 FUEL&FLUIDS $1,139.99 COAST FUELS Vendor Total: $1,139.99 ROGINA WATER D380 SEPT 17 WATER SERVICES- $24.00 91521400-55210 UTILITIES $24.00 COMPANY TALMAGE STATION Vendor Total: $24.00 STAPLES CREDIT 3023711 RETURN SUPPLIES ($29.82) 91521400-54100 SUPPLIES ($29.82) PLAN 1883740991 RETURN SUPPLIES ($17.27) 91521400-54100 SUPPLIES ($1727) 1899040701 OPERATIONAL $98.55 91521400-54100 SUPPLIES $98.55 SUPPLIES 1898207631 OPERATIONAL $274.40 91521400-54100 SUPPLIES $274.40 SUPPLIES Vendor Total: $325.86 SYDNEY 20171001 REIMBURSEMENT $1,800.22 91500000-20561 ACCRUED SICK $1,800.22 DEARBORN MEDICAL INSURANCE Vendor Total: $1,800.22 UKIAH VALLEY 477 VOLUNTEER $307.72 91521400-54100 SUPPLIES $307.72 MEDICAL SCREENING CENTER ____ Vendor Total: $307.72 US BANK 341411866 COPIER LEASE $152.10 91521400-54500 EQUIP RENTS $152.10 EQUIPMENT AND LEASES FINANCE ____ Vendor Total: $152.10 WASTE 2713605-2561 GARBAGE SERVICES- $56.82 91521400-55210 UTILITIES $56.82 MANAGEMENT -9 LOVERS LANE 2713607-2561 GARBAGE SERVICES- $56.82 91521400-55210 UTILITIES $56.82 -5 SOUTH STATION Vendor Total: $113.64 WILLOW COUNTY 10010 SEPT WATER SERVICES- $44.06 91521400-55210 UTILITIES $44.06 WATER DIST 17 SOUTH STATION Vendor Total: $44.06 WITMER PUBLIC E1632675.001 HELMET DECALS $23.59 91521400-54100 SUPPLIES $23.59 SAFETY GROUP E1632675 GOGGLES,TURNOUT $427.85 91521400-54100 SUPPLIES $427.85 GEAR BAG Vendor Total: -$451.44 INVOICE $10,522.55 TOTAL: 79 Agenda Item No.: 7b MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-187-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approval of Notice of Completion for the Perkins Street Underground District#2 Project, Specification No. 14-15, and Approval of Final Payment of the 5% Retention to Coastside Concrete. (EUD) DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti ATTACHMENTS: Attachment 1- Perkins Street Undergrounding Project, Specification 14-15 Attachment 2- Notice of Completion - Perkins Street Undergrounding Project, Specification 14-15 Summary: Council is being asked to approve a Notice of Completion for the Perkins Street Underground District #2 Project, Specification No. 14-15, and to approve final payment of the 5% retention to Coastside Concrete & Construction, Inc. Background: The project was awarded to Coastside Concrete & Construction, Inc. on February 4, 2015, as a unit price contract in the amount of$619,220.00. This contract required the installation of electric, phone, and cable TV substructures (conduits and vaults) to be installed along Perkins Street, from State Street to Pomeroy Street, connecting to the existing underground facilities that were already in place. This new duct system provided a pathway for all utilities to underground their overhead facilities. In addition, steel pole LED streetlights were installed to facilitate the removal of overhead wood pole-mounted lighting. Discussion: The contracted work was completed by the contractor in conformance with the approved plans RECOMMENDED ACTION: Approve Notice of Completion for the Perkins Street Underground District #2 Project, Specification No. 14-15, and approve final payment of the 5%retention to Coastside Concrete &Construction, Inc. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: Contract#1415-160 COORDINATED WITH: N/A Approved: S Sa gi n�, City Manager and specifications on August 11, 2017 (Attachment 1). The original awarded unit price contract amount, based on estimated quantities, was $619,220.00, with actual quantities resulting in a final amount of$687,223.50. The cost for additional work scope increased the project cost by $23,760.14, resulting in a final contract amount of $710,983.64. The amount of$323,990.57 will be reimbursed by cable TV and phone through a Joint Construction Agreement. The balance of$386,993.07 has been paid from the Electric Fund. Final payment of the 5% retention will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder (Attachment 2). 2 Attachment 1 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR PERKINS STREET UNDERGROUNDING PROJECT SPECIFICATION NO. 14-15 CITY OF UKIAH DEPARTMENT OF ELECTRIC UTILITY 300 Seminary Avenue Ukiah, California 95482-5400 Bids Open: 2:00 p.m., January 13, 2015 Office of City Clerk 300 Seminary Avenue Ukiah, California 95482 1 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA CITY COUNCIL: DOUGLAS CRANE - MAYOR STEVE SCALMANINI JIM BROWN KEVIN DOBLE MAUREEN MULHEREN JANE CHAMBERS-CITY MANAGER MEL GRANDI- UKIAH ELECTRIC UTILITY DIRECTOR KRISTINE LAWLER- CITY CLERK ALLEN CARTER-CITY TREASURER CITY OF UKIAH DEPARTMENT OF ELECTRIC UTILITY DECEMBER 2014 2 TABLE OF CONTENTS PAGE NOTICE TO BIDDERS INSTRUCTIONS TO BIDDERS.......................................................................................................................1 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS..............................................3 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications SECTION 2. AWARD AND EXECUTION OF CONTRACT...........................................................................5 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT....................................................................................5 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Liability of City Officials 3-08. Dispute Resolution SECTION4. BONDS......................................................................................................................................6 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS..........................................................6 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions Perkins Street Undergrounding Project ii Spec 14-15 3 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers 5-06. Verification of Coverage 5-07. Subcontractors SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR.........................................................8 6-01. Legal Address of Contractor 6-02. Office of Contractor at Site 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractor's Work Property 6-08. Regulations and Permits 6-09. Construction Utilities 6-10. Approval of Contractor's Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Project Manager 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 6-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY........................................................................ 13 7-01. Authority of the City 7-02. Inspection 7-03. Surveys 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT............................................................. 15 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests Perkins Street Undergrounding Project iii Spec 14-15 4 SECTION 9. PROSECUTION OF WORK................................................................................................... 16 9-01. Equipment and Methods 9-02. Time of Completion 9-03. Avoidable Delays 9-04. Unavoidable Delays 9-05. Notice of Delays 9-06. Extension of Time 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor SECTION 10. PAYMENT............................................................................................................................ 18 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS............................................................................................................... 21 11-01. Notice 11-02. Computation of Time 11-03. Litigation and Forum Selection 11-04. Waiver TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION.................................................................................................. 22 12-01. Location and Scope of Work 12-02. Examination of Site 12-03. Arrangement of Technical Specifications 12-04. Arrangement of Plans 12-05. Standard Specifications and Standard Plan 12-06. Business Licenses 12-07. Permits 12-08. Temporary Facilities 12-09. Public Convenience and Safety 12-10. Maintaining Traffic 12-11. Warranties 12-12. Utilities 12-13. Preconstruction Conference Perkins Street Undergrounding Project iv Spec 14-15 5 12-14. Safety Requirements 12-15 Notification of Underground Service Alert (USA) SECTION 13. CONSTRUCTION DETAILS ................................................................................................ 24 13-01. General 13-02. Materials 13-03. Quantities 13-04. Payment 13-05. Primary Junction Boxes and Primary Pedestals 13-06. Bonding and Grounding 13-07. Maintaining Traffic 13-08. Dust Control and Watering 13-09. Traffic Control 13-10. Protection of Existing Facilities 13-11. Removal Methods 13-12. Vacuum Excavation 13-13. Pipe and Structure Excavation,BackfiII and Compaction 13-14. Excavation Safety 13-15. Sprinklers and Landscaping 13-16. Clean-up 13-17. Aggregate Base 13-18. Asphalt Concrete 13-19. Curbs, Sidewalks and Miscellaneous Concrete 13-20. Traffic Stripes and Pavement Markings 13-21. Signal, Lighting and Electrical Systems 13-22. Maintaining Existing Systems SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS ................................................................ 36 14-01. Provisions to be Excluded from General Conditions SECTION 15. AMENDMENTS TO GENERAL CONDITIONS.................................................................... 36 15-01. Provisions of General Conditions to be Amended CERTIFICATES AND DOCUMENTS PROPOSAL ............................................................................................................................................ 37 BIDDINGSCHEDULE .................................................................................................................................. 38 FAIR EMPLOYMENT PRACTICES CERTIFICATION................................................................................. 43 WORKER'S COMPENSATION CERTIFICATE............................................................................................ 44 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT .................................................................. 45 LIST OF PROPOSED SUBCONTRACTORS............................................................................................... 46 Perkins Street Undergrounding Project v Spec 14-15 6 STATEMENT OF EXPERIENCE OF BIDDER............................................................................................. 47 SIGNATURE OF BIDDER............................................................................................................................ 48 BIDDER'S BOND.......................................................................................................................................... 49 NON-COLLUSION AFFIDAVIT..................................................................................................................... 50 AGREEMENT ............................................................................................................................................ 51 INDEMNIFICATION AGREEMENT.............................................................................................................. 55 EXAMPLE BOND FORMS............................................................................................................................ 56 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND............ 60 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND................................................ 61 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS ATTACHMENTS - UTILITY CONSTRUCTION STANDARDS 314 1007-2 EQUIPMENT GROUNDING 311 2007 RISER GROUNDING 314 1008 EQUIPMENT GROUNDING 9225402 TRANSFORMER BOX PAD 317 2425(4) TRANSFORMER BOX PAD INSTALLATION 9225405 PEDESTAL BOX PAD 3172431 PEDESTAL BOX PAD INSTALLATION 9225406 PADMOUNT SWITCH BOX PAD 3172426-4 PADMOUNT SWITCH BOX PAD INSTALLATION DETAIL 326 1502 BUMPER POST 5030101 STREETLIGHT WIRING (6 SHEETS) COMCAST VAULT AND SUBSTRUCTURE SPECIFICATIONS (9 SHEETS) AT&T SPECIFICATIONS (8 SHEETS). APPENDIX"A" PROJECT DRAWINGS— EAST PERKINS STREET UNDERGROUNDING PROJECT (12 sheets) Perkins Street Undergrounding Project vi Spec 14-15 7 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR PERKINS STREET UNDERGROUNDING PROJECT SPECIFICATION NO. 14-15 NOTICE IS HEREBY GIVEN that sealed standard proposals for Perkins Street Undergrounding Project will be received at the Office of the City Clerk, Ukiah Civic Center, 300 Seminary Avenue, Ukiah California until 2:00 p.m. on January 13, 2015, at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids shall be addressed to the City Clerk and shall be endorsed "PERKINS STREET UNDERGROUNDING PROJECT". Bids are required for the entire work described herein. No fax bids will be accepted. ESTIMATE OF QUANTITIES Item No. Description Quantity Unit Excavate, trench, backfill and compaction 1. (12"X36" Street Trench) 2000 LF Excavate, trench, backfill and compaction 2. (12"x36" Off-Street Trench) 300 LF Excavate, trench, backfill and compaction 3. (18"x48" Street Trench) 120 LF Excavate, trench, backfill and compaction 4. (18"x59" Street Trench) 675 LF Excavate, trench, backfill and compaction 5. (18"x59" Off-Street Trench) 110 LF Excavate, trench, backfill and compaction g (24"x59" Street Trench) 400 LF Excavate, trench, backfill and compaction 7 (24"x59" Off-Street Trench) 325 LF Excavate, trench, backfill and compaction g (30"x59" Off-Street Trench) 60 LF Remove and replace asphalt concrete (12" 9. Trench) 4000 SF Remove and replace asphalt concrete (18" 10. Trench) 1325 SF Remove and replace asphalt concrete (24" 11. Trench) 375 SF 1" PVC SCH 40 Conduit(COMCAST) 12. including installation 240 FT 2" PVC SCH 40 Conduit (COMCAST) 13. including installation 6700 FT 3" PVC SCH 40 Conduit(COMCAST) 14. including installation 120 FT 2" PVC SCHE 40 Conduit(AT&T) including 15. installation 520 FT 4" PVC SCH 40 Conduit(AT&T) including 16. installation 1660 FT 2" PVC SCH 40 Conduit including installation 17. (ELECTRIC) 190 FT 3" PVC SCH 40 Conduit including installation 18. (ELECTRIC) 510 FT $ 4" PVC SCH 40 Conduit including installation 19. ELECTRIC 2550 FT 6' PVC SCH 40 Conduit including installation 20. ELECTRIC 960 FT Sidewalk removal and replacement for installation of Electric, Cable&AT&T Vaults 21. and Boxes 840 SF Excavate, backfill, compact and install Cable 22. Service Vaults B48 Comcast 7 EA Excavate, backfill, compact and install Cable 23. Service Vaults N36 Comcast 6 EA Excavate, backfill, compact and install Cable 24. Service Vaults N30 Comcast 8 EA Excavate, backfill, compact and install Cable 25. Service Vaults K243630AT AT&T 7 EA Excavate, backfill, compact and install Concrete Vault (City to Provide Vault 94) 26. SPECIAL 1 EA Excavate, backfill, compaction and install 27. Pedestel Box Pad (City to Provide) 4 EA Excavate, backfill, compaction and install 28. Transformer Box Pad (City to Provide 2 EA Excavate, backfill, compaction and install 29. Padmount Switch Box Pad (City to Provide) 3 EA Excavate, backfill, compaction and install 30. Secondary Service Box(City to Provide 4 EA Driveway, sidewalk AC removal and replacement behind right-a-way along Perkins 31. Street Residential and Commercial Property) 1 LS Landscape removal and replacement-Perkins 32. Street and Orchard Avenue 1 LS 33. Lane Striping 200 FT 34. Traffic Loop Repair 1 LS 35. 1" HDPE conduit including installation 1700 FT Streetlight foundations including removal and replacement of sidewalk and installation of 36. streetlight standard and luminaire 20 EA Install streetlight junction boxes and make 37. electric connections 20 EA 38. #8 AWG THWN including installation 6000 FT 39. #12 AWG THWN including installation 2700 FT Plans and Special Provisions may be inspected and/or copies obtained for a non-refundable fee of$59 at the receptionist's station, Ukiah City Hall Annex, City of Ukiah, 411 West Clay Street, Ukiah, California 95482-5400. Plans and Special Provisions may also be downloaded at no charge from the City's website at www.citvofukiah.com/purchasing. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger at (707) 463-6233 or at fax phone (707)463-6234. 9 The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and which it deems in the best interest of the City to accept. The City Council also reserves the right to waive any information not material to cost or performance in any proposal or bid. Pursuant to provisions of Section 1770, including amendments thereof, of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time, overtime Saturdays, Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage Determination (applicable to the work), for the locality in which the work is to be done are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess a current, valid State of California, Class A (General Engineering) Contractor's License. Pursuant to Section 4590 of the California Government Code, this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: Kristine Lawler, City Clerk, City of Ukiah, California PUBLISH TWO TIMES: December 7 and December 14, 2014 10 INSTRUCTIONS TO BIDDERS Perkins Street Undergrounding Project: Trench, backfill, compact, install underground conduits (electric, AT&T and Comcast), vault and box pads (installed by Contractor, provide by City) and cable and phone service boxes and vaults for underground duct system and install streetlight foundations, streetlight standards, luminaires and streetlight junction boxes (provided by City), conduit system by horizontal directional drilling (boring), streetlight conductor, as specified, between State Street and Pomeroy Street , in accordance with the Plans and Special Provisions therefore adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards of requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid, or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited, or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a) enter into a contract with the City and (b) furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty (30) calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work. The Contractor shall furnish a project schedule to the City prior to the start of any work and start work as scheduled. The work is to be completed within sixty-five (65) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00) dollars per day for each and every calendar day delay beyond the time prescribed. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its receipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest, any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Examination of Site, Drawings, Etc. Each bidder shall visit the site of the proposed work and fully acquaint himself with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, instrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the City to exist; but, it is neither 11 Perkins Street Undergrounding Project 1 Spec 14-15 intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the City or its officers that such conditions are actually existent, nor shall the City, or any of their officers or representatives be liable for any loss sustained by the Contractor as a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. The bidder's attention is directed to the possible existence of obstructions within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions, California Standard Specifications, Standard Plans, and Contract Documents. The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Location of the Work All of the work to be performed will be on East Perkins Street between State Street and Pomeroy Street located in, Ukiah, California. All work is anticipated to be performed during regular work hours. 12 Perkins Street Undergrounding Project 2 Spec 14-15 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section, or pronoun used in its stead, occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other board, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer" shall mean the Engineer duly and officially appointed by the City to supervise and direct the work of construction under this contract, acting personally or through agents or assistants duly authorized by him, such agents or assistants acting within the scope of the particular duties entrusted to them. C. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor" shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract, with the signature of the Contractor affixed, together with the prescribed bonds, shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day" or "days", unless herein otherwise expressly defined, shall mean a calendar day or days of twenty-four hours each. g. "The work" shall mean and include all the work specified, indicated, shown or contemplated in the contract to construct the improvement, including all alterations, amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals, when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3) all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. i. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction, requirements, permission, approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide" or "install" shall be understood to mean "provide or install complete in place", that is, "furnish and install". "Shall" is mandatory; "may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plans, Special Provisions, Contract forms and the site of the work contemplated therefore. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character, quality and requirements of all Plans, Special Provisions, California Standard Specifications, and Standard Plans involved. 13 Perkins Street Undergrounding Project 3 Spec 14-15 1-03. Proposal. Bids shall be made on the blank form prepared by the City without removal from the bound Special Provisions. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative, with his or her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership, along with his or her signature or the signature of one or more partners must be shown; if made by a corporation, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope, endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-05. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified check, cashier's check or bidder's bond executed by an admitted surety insurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital, facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders, none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act(Government Code Section 4100 and following) and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or labor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor. The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions, Sections 1 through 9, of the Standard Specifications, shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-03 of these Special Provisions. 14 Perkins Street Undergrounding Project 4 Spec 14-15 SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds, insurance certificates and endorsements, within fifteen (15) days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector, nor any order, measurement or approved modification, nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City, or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgment of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract, such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other. Any work indicated in the Contract Drawings and not in the Special Provisions, or vice versa, is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings, the dimensions of which are not figured, shall be accurately followed to the scale to which the 15 Perkins Street Undergrounding Project 5 Spec 14-15 drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done, or any of the matters relative thereto, are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions. Contractor6 attention is directed to Section 12-05 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-08. Dispute Resolution. Claims of$375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit, or certificates of deposit, acceptable to the City, conditioned upon the faithful performance of all covenants and stipulations under this contract. The amount of the bond shall be 100 percent of the total contract price, as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract, the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price, as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract price, to hold good for a period of one (1) year after the completion and acceptance of the work, to protect the City against the results of defective materials, workmanship and equipment during that time. This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract, or of any other act or acts by the City or its authorized agents, under the terms of this contract; and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH CONSTRUCTION RISKS) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his or her agents, representatives, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 16 Perkins Street Undergrounding Project 6 Spec 14-15 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for"all risks" of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy. 2. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. 17 Perkins Street Undergrounding Project 7 Spec 14-15 6. Course of Construction policies shall contain the following provisions: a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++ VII A-VIII A+VII B++X AVII B+X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractor's office in the vicinity of the work are hereby designated as places to either of which drawings, samples, notices, letters or other articles or communications to the Contractor may be mailed or delivered. The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery. The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any drawing, sample, notice, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work, he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract, said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property, arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. 18 Perkins Street Undergrounding Project 8 Spec 14-15 Until the completion and final acceptance by the City of all the work under and implied by this contract, the work shall be under the Contractor's responsible care and charge. The Contractor shall rebuild, repair, restore and make good all injuries, damages, re-erections and repairs, occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys' fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting there from and (2) is caused in whole or in part by any act or omission of the Contractor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts, or other employee benefit acts. The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract; or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City, shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such watchman, guards, fences, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contractor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees, royalties or claims for any patented invention, article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City, together with all of its officers, agents, servants and employees, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Project Manager, furnish acceptable proof of a proper release from all such fees or classes. Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality, finish, suitability and market value and satisfactory in all respects to the Project Manager. Or, in the event that the Project Manager elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers, agents, servants and employees, or any of them, to use such invention, article, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly, or to pay such royalties and secure such licenses as may be necessary, then in that event the Project Manager shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City 19 Perkins Street Undergrounding Project 9 Spec 14-15 or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her work, supplies and materials from damage due to the nature of the work, the action of the elements, trespassers, or any cause whatsoever under his or her control, until the completion and acceptance of the work. Neither the City nor any of its agents assume any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits, give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith, he or she shall promptly notify the Project Manager in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Project Manager of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Project Manager has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Project Manager to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Project Manager and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Project Manager. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks, reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor's attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Project Manager. At the request of the Project Manager the Contractor shall provide men from his or her force and tools, stakes and other materials to assist the Project Manager temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption "Extra Work," provided, however, that the cost of setting stakes and marks carelessly lost or destroyed by the Contractor's employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work, without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing, within forty-eight (48) hours after the service of a written notice from the Project Manager, the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 20 Perkins Street Undergrounding Project 10 Spec 14-15 6-16. Proof of Compliance with Contract. In order that the Project Manager may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Project Manager properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. 6-17. Errors and Omissions. If the Contractor, in the course of the work, finds any errors or omissions in plans or in the layout as given by survey points and instruction, or if he or she finds any discrepancy between the plans and the physical conditions of the locality, he or she shall immediately inform the Project Manager, in writing and the Project Manager shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen. He or she shall make good promptly, at his or her own expense, any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Project Manager. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right, if he or she so desires, to stop the work and terminate the contract upon ten (10) days written notice to the Project Manager and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Project Manager. (1) If the work be stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Project Manager fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Project Manager or awarded by the City. All provided that if such action to terminate the contract be not instituted by the Contractor within ten (10) days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Project Manager, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Project Manager shall notify the Contractor that any person on the work is, in his or her opinion, incompetent, unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract, or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged immediately from the work and shall not be re-employed upon it except with the consent of the Project Manager. 6-21. Wage Rates. 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at 21 Perkins Street Undergrounding Project 11 Spec 14-15 the time of payment at wage rates not less than those contained in the applicable prevailing wage determination, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 for each calendar day or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare, vacation, pension and similar purposes) applicable to the work to be done, for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://ww-w.dir.ca.gov/DLSR/PWD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 5. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 6. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968) and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste material, but shall maintain the same in a neat and orderly condition throughout the construction period. The Project Manager shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes, chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. 6-23. Guaranty. All work shall be guaranteed for a period of one year from the date of acceptance by the City. The Contractor shall promptly make all needed repairs arising out of defective materials, workmanship and equipment. 22 Perkins Street Undergrounding Project 12 Spec 14-15 The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repairs, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage, repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractor shall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1) year after the completion and acceptance of the work. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Project Manager. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Project Manager, who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Project Manager (1) shall in all cases determine the amount, quality, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true construction, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and (4) shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. His or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Project Manager shall be unable to act, in consequence of absence or other cause, then such Project Manager as the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Project Manger. 7-02. Inspection. The City will provide personnel for the inspection of the work. The Project Manager and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions, the Project Manager instruction, laws, ordinances, or any public authority requires any work to be specially tested or approved, the Contractor shall give the Project Manager timely notice of its readiness for inspection and, if the inspection is by an authority other than the Project Manager, of the date fixed for such inspection. Inspections by the Project Manager shall be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of the Project Manager, it must, if required by the Project Manager, be uncovered for examination and properly restored at the Contractor's expense. Re-examination of any work may be ordered by the Project Manager and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents, the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned, either individually or collectively, under instructions of the Project Manager and to report any and all deviations from the Drawings, Special Provisions and other contract provisions which may come to their notice. Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped, if in his or her opinion such action becomes necessary, until the Project Manager r is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land surveys, establish all base lines and bench marks and make sufficient detailed surveys needed for working points, lines and elevations. The Contractor shall develop all 23 Perkins Street Undergrounding Project 13 Spec 14-15 slope stakes and batter boards. Contractor shall also develop all additional working points, lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable, the Project Manager shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and reconstructed, but he or she shall make such deductions therefore in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Project Manager shall have the right, in writing, to order additions to, omissions from, or corrections, alterations and modifications in the line, grade, form, dimensions, plan, or kind or amount of work or materials herein contemplated, or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $25,000, whichever is the lesser, unless based upon a supplementary agreement to be made therefore. The order of such additions, omissions, corrections, alterations and modifications shall be in writing and signed by the Project Manager and, in order, shall then be binding upon the Contractor. The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings, however, the Project Manager shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever, in the opinion of the Project Manager, the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract, or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Project Manager, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private, personal or property interest, then and in that event, the Project Manager, with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Project Manager may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefore, then such costs shall be deducted from any amounts due or to become due the Contractor. The performance of such emergency work under the direction of the Project Manager shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Project Manager. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor so to do. The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. 24 Perkins Street Undergrounding Project 14 Spec 14-15 If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned, if any, plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to supply sufficient properly skilled workmen or proper materials, or if he or she should fail to make prompt payments to subcontractors or for material or labor, or persistently disregard laws, ordinances or the instructions of the Project Manager, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Project Manager that sufficient cause exists to justify such action, may, without prejudice to any other right or remedy and after giving the Contractor seven days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work, including compensation for additional managerial and administrative services; such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Project Manager. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work, the Contractor shall be entitled to such extra compensation, or extension of time or both, as the Project Manager may determine. SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 8-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth, the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation, or, if not ordinarily carried in stock, shall conform to the usual standards for first-class materials or articles of the kind required, with due consideration of the use to which they are to be put. In general, the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal". The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Project Manager. 8-04. Source of Materials. Price, fitness and quality being equal, preference shall be given by the Contractor for supplies grown, manufactured or produced in the State of California and, next, for such products partially produced in this State in accordance with Government Code Section 4332. 25 Perkins Street Undergrounding Project 15 Spec 14-15 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings, Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Project Manager, in quintuplicate, sufficient information including, if necessary, assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Project Manager will return one copy stamped with his or her approval; otherwise, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Project Manager. When requested by the Project Manager, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests, with all freight charges prepaid and with information as to their sources. All samples shall be submitted before shipment and in ample time to permit the making of proper tests, analyses, or examination before the time at which it is desired to incorporate the material into the work. All tests of materials furnished by the Contractor shall be made by the Project Manager. Samples shall be secured and tested whenever necessary to determine the quality of the material. SECTION 9. PROSECUTION OF WORK 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all materials, tools, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Project Manager to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work, he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Project Manager to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety, the quality of the work and the rate of progress required of the Contractor. The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudence, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work, which may in themselves be unavoidable, but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified, (2) reasonable loss of time resulting from the necessity of submitting plans to the Project Manager for approval and from the making of surveys, measurements, inspections, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result, through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence, foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or 26 Perkins Street Undergrounding Project 16 Spec 14-15 the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable delays, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However, truly abnormal amounts of rainfall, temperatures or other weather conditions for the location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event, immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay, he or she shall notify the Project Manager in writing of the probability of the occurrence of such delay and its cause, in order that the Project Manager may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Project Manager may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract; and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Project Manager within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim and all supporting data must be delivered to the Project Manager within 45 days of the occurrence unless the Project Manager specifies in writing a longer period. All claims for a time extension must be approved by the Project Manager and incorporated into a written change order. 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Project Manager, the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete. Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four(4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 a.m., nor on Saturdays, Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Project Manager. No lane closures will be allowed between the peak hours: 4:30 PM to 5:30 AM. It is understood, however, that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Project Manager and that such permission may be revoked at any time by the Project Manager if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal day's work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight (8) hours per day at not less than 1'/2 times the basic rate of pay. The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such 27 Perkins Street Undergrounding Project 17 Spec 14-15 laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2) of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by City. All payments under this contract shall be made upon the presentation of certificates in writing from the Project Manager and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Project Manager shall, within the first seven (7) days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent estimate, except the final estimate, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however, that should the Contractor fail to adhere to the program of completion fixed in this contract, the Project Manager shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Project Manager and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 90 percent of the estimated value of the work satisfactorily performed and complete in place. 10-03. Substitution of Securities. 1. At such times that Government Code Section 4590 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall be determined as of the day prior to the date such substitution is to take place. Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district, or school district of the State of California, which are rated by Moody's or Standard and Poor as A or better. (e) Bonds, consolidated bonds, collateral trust debentures, consolidated debentures, or other obligations issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds, or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (f) Commercial paper of "prime" quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations: (1) organized and 28 Perkins Street Undergrounding Project 18 Spec 14-15 operating within the United States; (2) having total assets in excess of five hundred million dollars ($500,000,000); and (3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange or time drafts on and accepted by a commercial bank, otherwise known as banker's acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. (j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965, as amended (20 U.S.C. 1001, et seq.) and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2). (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico. (1) Bonds, debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. 2. The securities shall be deposited with City or with any commercial bank as escrow agent, who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract. Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City, to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performance, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the Contractor and the escrow agent, which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld; the terms and conditions of conversion to cash in case of the default by the Contractor; and terms, conditions and procedure for termination of the escrow. City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole project has been completed satisfactorily. The Contractor shall notify the Project Manager, in writing, of the completion of the work, whereupon the Project Manager shall promptly, by personal inspection, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-05. Final Estimate and Payment. The Project Manager shall, as soon as practicable after the final acceptance of the work done under this contract, make a final estimate of the amount of work done there under and the value thereof. Such final estimate shall be signed by the Project Manager, and after approval, the City shall pay or cause to be paid to the Contractor, in the manner provided by law, the entire sum so found to be due hereunder, after 29 Perkins Street Undergrounding Project 19 Spec 14-15 deducting there from all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five (35) days after the filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed, through fault of the City beyond the time stipulated, such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum for the period of such delay. The terms for which interest will be paid shall be reckoned, in the case of any monthly or progress payment, from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate; and in the case of the final estimate, from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment, it shall be paid on a supplementary voucher to interest or any sum or sums which, by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections, alterations, or modifications of the work under this contract ordered by the Project Manager and approved by the City increase the amount of work to be done, such added work shall be known as "extra work"; and when such corrections, alterations, or modifications decrease the amount of work to be done, such subtracted work shall be known as "work omitted". When the Contractor considers that any changes ordered involve extra work, he or she shall immediately notify the Project Manager in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefore each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. All such claims shall state the date of the Project Manager's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. When changes decrease the amount of work to be done, they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Project Manager and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D,"Extra Work", and Section 9- 1.03,"Force Account Payment" of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein, the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge 30 Perkins Street Undergrounding Project 20 Spec 14-15 to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth, damage, other than those cost items identified in section 10-09, will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay; and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar days delay beyond the time prescribed. SECTION 11. MISCELLANEOUS 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice, it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed, the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days, it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. 11-03. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract, arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. The parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation. The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City there under, shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. 11-04. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the contract, including the notice provisions, shall not be deemed a waiver of a subsequent breach. 31 Perkins Street Undergrounding Project 21 Spec 14-15 TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 12-01. Location and Scope of Work. All of the work to be performed will be on East Perkins Street between State Street and Pomeroy Street, Ukiah, California. Work required, and to be more clearly defined in this specification under Section 13. Construction Details: Trench, backfill, compact, install underground conduits (electric, AT&T and Comcast), vault(s), boxes and secondary service boxes (electric, AT&T and Comcast) and electric box pads for switch, transformer and pedestal(s) (installed by Contractor, provide by City)for underground duct system and install streetlight foundations, streetlight standards, luminaires and streetlight junction boxes (provided by City), conduit system by horizontal directional drilling (boring), streetlight conductor, as specified, between State Street and Pomeroy Street. 12-02. Examination of Site. The Contractor should familiarize himself with the local conditions of the project sites, and shall be responsible for having acquired full knowledge of the job and all problems affecting it. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger, (707)463-6233. 12-03. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 12 General Information 13 Construction Details 14 Exclusions from General Conditions 15 Amendments to General Conditions 12-04. Arrangement of Plans. Plans delineating the scope of work are provided and indexed per Appendix "A" List of Drawings. 12-05. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation, May 2006, are hereby made a part of these Special Provisions and are hereinafter referred to as "California Standard Specifications" and "California Standard Plans." Whenever in the California Standard Specifications and the California Standard Plans the following terms are used, they shall be understood to mean and refer to the following: Department of Transportation—The City Council. Director of Public Works—The City of Ukiah Director of Public Works. Engineer — The Engineer, designated by the City Council, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. State—The City of Ukiah Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of terms of the California Standard Specifications. In case of discrepancy between the contract documents, the order of precedence from the highest to lowest is as follows: 1. (City) Special Provisions 2. (City) Project Plans 3. City Standard Plans and Details 4. California Standard Plans 5. California Standard Specifications 32 Perkins Street Undergrounding Project 22 Spec 14-15 12-06. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-07. Permits. The Contractor shall provide, procure, and pay for all permits required to complete this work. 12-08. Temporary Facilities. All temporary facilities are the responsibility of the Contractor. The removal of said facilities shall be the responsibility of the Contractor. The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-09. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to the public traffic. The Contractor shall, at his or her expense, furnish such flag persons and furnish, erect, construct and maintain such fences, barriers, lights, signs, detours, pedestrian walkways, driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass until all work is completed. 12-10. Maintaining Traffic. Attention is directed to Section 7-1.08 "Public Convenience. 7-1.09, "Public Safety. 7-1.092. "Lane Closure." and 7-1.095. "Flagging Costs." of the California Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours. All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Full costs for "Maintaining Traffic", including "flagging Costs", shall be considered as included in the various items of work and no additional compensation will be made. 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No water, sewer or electrical services will be provided by the City. It is the contractor's sole responsibility to arrange such services as necessary. 12-13. Preconstruction Conference. A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection, schedule for work, and among other items, the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. 12-14. Safety Requirements. The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during this project. 12-15. Notification of Underground Service Alert (USA). The Contractor shall notify Underground Service Alert (USA)two (2)working days prior to any excavation. USA dial(toll free) 1-800-227-2600 33 Perkins Street Undergrounding Project 23 Spec 14-15 SECTION 13-CONSTRUCTION DETAILS 13-01. General. Contractor shall be responsible for furnishing all labor, materials, equipment, tools and incidentals necessary for trenching, backfilling and compacting, provide and install conduits (electric, ATT and Comcast), install vault, box pads and secondary service boxes (furnished by City), install cable vaults and AT&T boxes, blacktopping, sidewalk, curb and gutter removal and replacement and install streetlight foundations, streetlight standards, luminaires and streetlight junction boxes (provided by City), conduit system by horizontal directional drilling (boring), streetlight conductor, as specified, and other incidental and related work, all as shown on the plans and specifications for the Perkins Street Undergrounding Project. Location of the work will be on East Perkins Street between State Street and Pomeroy Street Ukiah, California, as more specifically in the construction drawings defined in Appendix"A". 13-02. Materials. Materials shall be new and of merchantable grade, free from defect. Contractor shall be responsible for providing any and all materials necessary for the completion of the project, which include, but are not limited to, all conduits, conduit sweeps and conduit fittings. Conduit sizes shall be as specified on the plans. PVC conduit, elbows and sweeps shall meet NEMA TC-2, TC-3 and UL 651 (Conduit) and 514b (Fittings) specifications for type Sch 40 and Sch 80. Rigid steel conduit at all riser pole locations shall be U.L. 6 listed and meet ANSI C80.1 specifications. The 3/4" NPT threads (ANSI 131.20.1) shall be full cut and hot galvanized after cutting. All elbows and sweeps shall be minimum 48" radius for 6" conduit, minimum 36" radius for 4" conduit and minimum 24" for 2" conduit. Long line couplings shall be used. Five degrees angle couplings, flexible adapters and PVC flexible couplings shall not be used. Standard type duct spacers which proved for a 2" air space between conduits shall be throughout the project on electric duct system. All conduits shall be proved in a manner acceptable to the Electric Utility Department. Conduit shall be free of dirt, rocks or other obstructions which could prevent, hinder or harm the installation of electric cable. Mule Tape must be installed in each conduit. The open end of all conduits must be protected in such a manner that it prohibits dirt and debris from entering. Electronic conduit markers shall be installed at all conduit stub ends. Insulated bonding bushings will be required on metal conduit. No substitutions shall be permitted from the original specifications unless bidder obtains prior written approval. 13-03. Quantities. The preliminary estimate of the quantities of work to be done and materials to be furnished shown in the proposal are approximate only, being given as a basis for the comparison of bids. The City of Ukiah does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of work or to omit portions of the work that may be deemed necessary or expedient by the City. Upon completion of successful bid, the Contractor shall furnish to the Engineer a cost break-down for each contract lump sum item. The contractor shall determine the quantities of the items required to complete all work shown on the plans. Such quantities and their values (including labor, equipment and materials)shall be included in the cost break-down submitted to the Engineer for approval. The sum of the quantity units times the unit price shall equal the contract quantities and values used in the cost break-down submitted for approval. Unbalancing of the unit prices will not be allowed. Overhead, profit, bond premium, temporary construction facilities, and other such items shall be included in each individual unit listed in the cost break-down, however, costs for traffic control system shall not be included. No adjustment of the compensation will be made in the contract lump sum prices paid for various work items due to any differences between quantities shown in the cost break-down furnished by the Contractor and the quantities required to complete the work as shown on the plans and as specified in these Special Provisions. The cost break-down shall be submitted to the Engineer within 10 working days after the contract has been approved. The cost break-down shall be approved by the Engineer, in writing, before any partial payments for the items of work will be made. The approved cost break-down will be used to determine partial payments during the progress of the work and as the basis of calculating the adjustment of compensation for the items(s)of work due to the changes ordered by the Engineer. When an ordered change increases or 34 decreases the quantities of an approved cost break-down, the adjustment in the compensation will be Perkins Street Undergrounding Project 24 Spec 14-15 determined in the same manner specified for increases and decreases in the quantity of a contract item of work in accordance with increases and decreases in the quantity of a contract item of work in accordance with the Contractor bid price. Additions or deletions in the quantity of work as set forth in these specifications and accompanying drawings for lump sum items may be ordered by the Engineer after the contract price has been adjusted accordingly to the satisfaction of both the Contractor and the City of Ukiah, and they have been accepted in writing by the Engineer. 13-04. Payment. Payment will be at the unit price bid and will be compensation in full for all labor, materials, equipment, tools, including any and all incidentals. 13-05. Primary Junction Boxes, Transformer, Switch and Pedestal Box Pads. Primary Junction Boxes, Transformer, Switch and Pedestal Box Pads shall be provide by the City and installed by the Contractor. Primary Junction Box grade shall be equal to or slightly (maximum 0.5") above adjacent grade. Asphaltic vault sealant shall be installed between the junction box cover and the extension ring (if used) and between the extension ring (if used) and the junction box. Bottom of the primary junction box excavation shall be compacted to 90% compaction prior to installation of drain rock and junction box. Where "term-a duct" conduit ends are not installed in the vault, bell ends shall be installed on the conduit ends and grouted in flush with the vault surface. Grounding shall be installed per Ukiah Electric Utility Department specifications at each primary junction box and primary pedestal location. Primary Pedestals shall be installed per Ukiah Electric Utility Department specifications. 13-06. Streetlight Specifications, Material and Installation. The streetlight system shall be installed in accordance with these specifications including applicable drawings, which are part of these specifications, and the drawings(s) for the specific project. Streetlight standards, luminaires, (provided by City) shall be installed in accordance with the manufacturer's published installation procedures unless otherwise noted on the plans. A streetlight junction box (provided by City) shall be placed adjacent to each streetlight standard. Standards shall not be placed on foundations until at least seven (7) days after placement of the foundation concrete. Standards shall be installed plumb (vertical). Shimming is not acceptable. Adjustments shall be made with the double nut arrangement. Grouting mortar, non-shrink, non-metallic grouting mortar such as Masterflow 713 Grout (manufactured by Master Builders Division of Martin Marietta, Corp.) or an approved equal shall be mixed and placed as recommended by the manufacturer. Grout Mortar shall be placed between the base of the standard and the foundation. It shall be solidly packed a minimum of three (3) inches under the standard as measured from the outside edge of the base plate and be struck vertical with the outside edge of the base plate to the top of the foundation. The thickness of the grouting mortar shall be a minimum of one (1) inch, i.e. the distance between the base plate and the foundation shall be one (1) inch minimum. Concrete shall be ready-mixed in accordance with ASTM 94 and shall be sufficiently mixed to ensure complete uniformity of the batch. The concrete shall have a minimum compressive strength of 4000 PSI at twenty-eight (28) days. Absolute water-cement ratio shall not exceed 0.45. Slump shall not exceed four (4) inches without the approval of the City. Maximum normal coarse aggregate size shall not exceed one (1) inch. A minimum of six (6) bags of cement per yard of mix shall be used. Cement shall be Portland Cement Type II in accordance with ASTM C150, unless otherwise specified on the plans. Fine aggregate shall be in accordance with ASTM C33, with the exception that only natural sand shall be accepted. Coarse aggregate shall consist of clean, durable, hard-crushed stone, gravel, or a proper combination thereof, in accordance with ASTM C33. Only natural materials shall be accepted. Water for mixing and curing concrete shall be potable and free from injurious amounts of any substance that may be detrimental to concrete or anchor bolts. No additives shall be used in concrete without the written approval of the City. Chlorides shall not be used in concrete mix. The Contractor, unless otherwise instructed, shall be required to make a set of compressive test specimens, each set consisting of four (4) compressive test cylinders made in accordance with ASTM C31. One set of compressive test specimens shall be made from each truck load (batch). Testing of the cylinders shall be handled by the Contractor through a qualified testing laboratory and the cost of testing shall be borne by the Contractor. Contractor shall require the laboratory to send the compressive test reports to the City of Ukiah, Electric Utility Department (UEUD). One sample shall be tested at seven (7) days and two (2) at twenty- 35 Perkins Street Undergrounding Project 25 Spec 14-15 eight (28) days. One cylinder shall be held for a 45-day break in the event of a low break. The Contractor shall identify low break test. The Contractor shall maintain a record identifying the location of all streetlight foundations poured from each truck load. A copy of these records shall be forwarded to the Ukiah Electric Utility Department. Connection to the power source (point of interconnection) at padmount transformers, secondary boxes or other source will be made by the Ukiah Electric Utility Department. Only authorized City of Ukiah employees shall be permitted access to City owned/maintained electrical equipment. The contractor shall provide and install all conductors and make all electric connections up to the point of interconnection. Fuseholders, insulating boots, fuses shall be provide by the City. The contractor shall coordinate work at the point of interconnection with the Ukiah Electric Utility Department-call (707)467-5775. All conductor junction connectors shall be properly sized for the number and size of conductors to be connected and shall be separable without cutting the conductors. Wire nuts and splitbolt connectors are acceptable types of connectors. All conductor junction connections shall be capable of satisfactory operation under continuous submersion in water. The DryconnTM silicone-filled wire connector Type KB - Aqua/Blue from King Innovation TM is an acceptable product. Other connectors may be waterproofed with the following product: The 3MTM Scotch®Scotchseal Compound #2229. Ground electrodes shall be one-piece lengths of galvanized steel rod or copper clad steel rod not less than 5/8 inches in diameter and 8 ft. in length. One (1) #6 AWG solid bare copper conductor shall be used to connect the ground electrode to the grounding screw in the standard. The #6 copper conductor shall be continuous through the grounding screw in the standard and of sufficient length to reach a minimum of 1.5 ft. outside the standard through the handhole for connection to the grounding (equipment bonding) conductors. The ground electrode shall be connected to the ground rod using a ground rod clamp. Acceptable ground rod clamps are "Joslyn J8492AB"or"Blackburn JAB58H". Conductors shall be stranded THWN copper of the gauge shown on the plans. Wire sizes shall be based on American Wire Gauge (AWG). The conductor diameter shall not be less than 98% of the specified AWG diameter. Provide sufficient conductors in each standard to permit bringing the fuses and connectors outside of the standard through the handhole (minimum 1.5 ft.) Conductors shall be color coded as follows: • Green -equipment grounding conductor; • White- neutral for 120 volt systems; • Gray- neutral for 277 volt systems; • Black - the energized conductor for 120 volt systems and one of the energized conductors for 208 and 240 volt systems, and; • Red -the other energized conductor for 208 and 240 volt systems • Brown—the energized conductor for 277 volt systems. The contactor shall furnish all labor, materials, tools, and equipment to install the streetlight conduit system using the horizontal direction drilling (boring) method. Work includes, but not limited to, proper installation, testing, restoration of underground utilities and environmental protection and restoration. All directional drilling operations shall be performed by a qualified directional drilling company who has at least three (3) years' experience involving work of a similar nature. The company must have installed a minimum of 25,000 linear feet of pipe using directional drilling operations or supply a list of project references, prior to job commencement. The contractor shall submit specifications on directional drilling equipment to be used to ensure that the equipment will be adequate to complete the project. Equipment list is to include but not be limited to: drilling rig, mud system, mud motors (if applicable), down-hole tools, guidance system, and rig safety systems. Include calibration records for guidance equipment. Submit any specifications for any drilling fluid additives that might be used. Conduit size to be 1" HDPE. High Density Polyethylene (HDPE) conduits shall be smoothwall schedule 40, meeting NEMA TC7 and ANSI D1248 specifications. Color shall be gray. Conduits shall be equipped with SILICORE® inner lining or approved equivalent system for ease of installing conductor. Conduits shall be continuous i.e. couplings or fuse joints are not permitted. Couplings are permitted immediately adjacent to 36 Perkins Street Undergrounding Project 26 Spec 14-15 streetlight foundations, junction boxes and/or power sources for connection of a PVC schedule 40 elbow to the HDPE conduit. Such coupling shall be of the compression type. All materials are subject to approval by the City of Ukiah, Electric Utility Department prior to installation. Material submittals, for approval, shall be forwarded to the Ukiah Electric Utility Department. 13-07. Bonding and Grounding Bonding and grounding shall conform to Ukiah Electric Utility Department specification, 314 1007. 13-08. Maintaining Traffic The Contractor shall notify local authorities of the Contractor's intent to begin work at least 5 days before work is begun. The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make all arrangements relative to keeping the working area clear of parked vehicles. Lane closures shall conform to the provisions in the section of these special provisions entitled "Traffic Control". Payment — Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. 13-09. Dust Control and Watering Dust control and watering shall conform to the provisions in Sections 10 "Dust Control" and 17 "Watering" of the California Standard Specifications and these Special Provisions. The Contractor at their expense shall provide their own water for dust control and project construction. Necessary precautions to prevent dust nuisance shall be taken during all phases of construction, on non- working days, and to final acceptance of the work. Payment for dust control and watering shall be considered as included in the various items of work and no additional compensation will be allowed therefore. 13-10. Traffic Control Traffic control shall conform to Section 12 "Construction Area Traffic Control Devices" of the California Standard Specifications and these Special Provisions. Attention is particularly directed to the "MANUAL OF TRAFFIC CONTROLS FOR CONSTRUCTION AND MAINTENANCE WORK ZONES" published by Caltrans. Nothing in these Specifications is to be construed as to reduce the minimum standards set in said manual. Traffic shall be maintained at all times as provided in these Special Provisions except as otherwise approved by the Engineer. The Contractor will be required to keep all residents and businesses notified of the work schedule as it affects their access. The Contractor shall maintain contact with the Ukiah Electric Utility Department dispatch office regarding start and completion of the following: • Construction activity that may impede emergency vehicles, school buses, etc. • Construction activity such as trenches or other excavation that prohibit access. • Construction activity that removes a fire hydrant from service. The Contractor shall provide the name and telephone number of a person directly responsible for the construction activity to the Ukiah Police and Fire Departments and Life Medical Paramedic Ambulance Service The City will furnish "No Parking"signs which shall be posted by the Contractor. 37 Perkins Street Undergrounding Project 27 Spec 14-15 The Contractor shall be responsible for supplying, installing and maintaining such fences, barriers, lights, signs and flaggers as are necessary to give adequate warning to the public at all times that the road or street is under construction and of any dangerous conditions to be encountered as a result thereof. All traffic control equipment shall be removed when it is no longer required. Upon request, the Contractor shall submit to the Engineer a sketch showing the proposed signing and barricading to be used in the project. All existing warning, regulatory, and information signs shall be maintained in a visible location during all phases of the construction by the Contractor. If it becomes necessary for the City of Ukiah to replace or place additional barricades in order to provide adequate safety to the public, the Contractor will be charged $1 per barricade per day or portion thereof plus the cost of placement and removal. The Contractor will also be charged for replacement of damaged City barricades. The Contractor shall furnish and place barricades within 3 working days. No removal charge will be made if the Contractor returns City barricades to the Municipal Service Center. Full compensation for furnishing all labor, materials, tools, equipment and incidentals for doing all work involved in furnishing and placing barricades, warning devices, and for flaggers as may be required by the Engineer shall be considered as included in the price paid for the various items of work, and no additional compensation will be allowed therefore. 13-11. Protection of Existing Facilities Protection of existing facilities shall conform to all the applicable provisions in Section 8-1.10 "Utility and Non-Highway Facilities" and Section 15 "Existing Highway Facilities" of the California Standard Specifications and these Special Provisions. All known obstructions to the work are indicated on the plans. However, the City cannot guarantee the accuracy of this information. The Contractor will be held responsible for the maintenance and protection of or damage to existing facilities, structures, obstructions and all underground facilities shown on the Plans or brought to the Contractor's attention during the course of the work. The Contractor shall notify owner agencies for locations of utilities or facilities prior to excavation. The owning utility shall be immediately notified of any damage which is caused by the operations of the Contractor to any facility, utility or structure. At the owning utility's discretion, repairs shall be made by the Contractor at the owning utility's direction or by the utility, all to the satisfaction of the Engineer. 13-12. Removal Methods Removal of existing improvements shall conform to Section 15-2 "Miscellaneous Highway Facilities" of the California Standard Specifications, these Special Provisions and as shown on the Plans. All portions of existing concrete to be removed shall be removed in a smooth, neat, vertical plane. Where expansion, contraction or construction joints are not present, the concrete shall be saw cut to a minimum depth of 1-1/2 inches. If an expansion, contraction or construction joint is within 3 feet of the concrete to be removed, the concrete shall be removed to that joint. Prior to final paving, all portions of existing pavement to be removed shall be cut on a neat, straight line. Pavement removed outside the removal line shall be cut parallel to and at right angles to the removal line. The face of the cut shall be smooth and shall not overhang the removal area. Drop hammers are not allowed. Jackhammers may be used if the cuts are overlapped and meet the above criteria. Where edges of remaining pavement are raised by the removal method used, they shall be flattened with a mechanical tamper prior to setting frames or replacing pavement. Where an excavation leaves less than 2 feet of pavement adjacent to the gutter, the remaining pavement shall be removed and replaced. All removed material, unless otherwise specified, shall become the property of the Contractor and shall be disposed of outside of the right-of-way. 38 Perkins Street Undergrounding Project 28 Spec 14-15 Payment for removal and disposal of existing improvements shall be in accordance with Section 15-2.07 "Payment" of the California Standard Specifications. 13-13. Vacuum Excavation All pothole work to expose existing utilities shall be done by vacuum excavation methods. The preferred method of excavation shall be by high pressure air. Use of water fluid for excavation shall only be by permission of the City Engineer. Maximum dimension of the pothole shall be 12 inches by 12 inches. All excavation material shall be removed and disposed of by the contractor. Backfill material shall be Class 2 aggregate base compacted to 90% relative compaction. Prior to paving, the pothole shall be cut to provide a clean vertical edge to pave against. The final dimension of the pothole prior to paving shall be 12 inches by 12 inches maximum. The asphalt concrete shall be a '/2 inch mix having a depth of 4 inches. All pothole work shall comply with the Traffic Control provisions of these specifications. Full compensation for furnishing all labor, materials, tools, equipment and incidentals for doing the work involved in performing the pothole operation shall be considered as included in the price paid for the various items of work, and no additional compensation will be allowed therefore. 13-14. Pipe and Structure Excavation, Backfill and Compaction Excavation and backfill for pipe, manholes and miscellaneous structures shall conform to the provisions in Section 19.3 "Structure Excavation and Backfill"of the California Standard Specifications, and these Special Provisions. Pavement and concrete removal shall conform to Section 13-11 "Removal Methods" of these Special Provisions. All excavation shall be made to the lines and grades shown on the Plans. Trench edges shall be no closer than 1 foot to the toe of the gutter unless otherwise approved by the Engineer. Where mud, peat or any unstable or objectionable material is encountered at or within 6 inches of the bottom of any excavation, such material shall be removed to a depth of at least 12 inches below the established grade and the trench brought to grade by placing a suitable material thoroughly compacted in place, all as approved by the Engineer. Trench width, bedding and backfill for pipe shall conform to 'Pipe Bedding and Backfill Requirements", as shown on plans. Ponding or jetting of backfill is not allowed unless specifically shown on the Plans. Trench backfill shall attain a relative compaction of 90 percent around conduit duct bank and 95 percent within 30" of finish grade.. Backfill compaction within the structural section shall be as shown on the Plans. Structural backfill around all structures and manholes shall attain a relative compaction of 92 percent. The Contractor shall be responsible for scheduling compaction testing per City requirements. The cost for compaction testing shall be included in the total bid cost. Backfill in street areas shall be brought to subgrade and the existing surfacing shall be replaced with the structural section shown on the Plans. Trench backfill shall be accomplished as soon as possible after the pipe has been installed. The Contractor shall conduct the construction operations so that trench backfill at all intersections is sufficiently adequate to allow 2-way traffic in both directions during all phases of construction unless otherwise specified. Payment for pipe and structure excavation and backfill shall be considered as included in the price paid for the various items of work requiring excavation and backfill and no additional compensation will be allowed therefore. 13-15. Excavation Safety Excavation Safety shall conform to the provisions in Sections 5-1.02A "Trench Excavation Safety Plans" and 7-1.01E "Trench Safety" of the California Standard Specifications and these 39 Perkins Street Undergrounding Project 29 Spec 14-15 Special Provisions. In making excavations for the project, the Contractor shall be fully responsible for providing and installing adequate sheeting, shoring and bracing as may be necessary as a precaution against slides or cave-ins and to fully protect all existing improvements of any kind from damage. The Contractor shall obtain a permit from the Division of Industrial Safety and shall submit a copy of the approved permit to the Engineer prior to the start of excavation. The cost of the permit shall be included in the total bid cost. If the shoring and bracing plan varies from the shoring system standards established by the Construction Safety Orders, the plan shall be prepared by a registered civil or structural engineer. The criteria given by the California Department of Industrial Relations are MINIMA for the conditions shown thereon. In addition to shoring the excavation as specified, it shall be the Contractor's responsibility to provide any and all additional shoring required to support the sides of the excavation against the effects of loads which may exceed those derived by using the criteria set forth by said governing agency. The Contractor shall be solely responsible for any damages which may result from failure to provide adequate shoring to support the excavations under any or all of the conditions of loading which may exist or which may arise during the construction project. The contract price paid per lump sum for excavation safety shall include full compensation for furnishing all labor, materials, permits and equipment and for doing all work involved as specified under these Special Provisions and no additional compensation will be allowed therefore. 13-16. Sprinklers and Landscaping All sprinkler systems, landscaping, sod or turf shall be reinstalled to its original condition. 13-17. Clean-Up Clean-up shall conform to the provisions in Section 22 "Finishing Roadway" of the California Standard Specifications and these Special Provisions. Upon completion of the work, and prior to requesting final inspection, the work area shall be thoroughly cleaned of all rubbish, construction forms, stakes, excess material, and equipment, and all portions of the work shall be left in a neat and orderly condition. The final inspection will not be made until this has been accomplished. Full compensation for clean-up shall be considered as included in the price paid for the various contract items of work requiring finishing, and no additional compensation will be allowed therefore. 13-18. Aggregate Base Aggregate base shall be Class 2 and shall conform to the provisions of Section 26 "Aggregate Bases"of the California Standard Specifications and these Special Provisions. Aggregate grading shall be 3/4" maximum unless otherwise approved by the Engineer. The Contractor shall submit current gradation, R-value, sand equivalent, and durability index test results as requested by the Engineer. Aggregate base shall not be placed until the subgrade has been approved by the Engineer. In lieu of the placement requirements specified in Section 26, aggregate base material shall be placed upon prepared subgrade in a uniform windrow or layer, and after placing, the material shall be graded, compacted and watered in accordance with the requirements of Section 26-1.05 "Compaction" of the California Standard Specifications and the construction plans. Motor graders may be used for the aforementioned grading. Aggregate base shall be compacted as specified in the Standard Specifications to a relative compaction of 95 percent. Finished grade shall be within 0.05 feet of plan grade. The contract price paid per ton of aggregate base shall include full compensation for furnishing all labor, materials, tools and equipment and for doing all work involved in placing, compacting and watering aggregate base as shown on the plans and as specified in these Special Provisions, and no additional compensation will be allowed therefore. 40 Perkins Street Undergrounding Project 30 Spec 14-15 13-19. Asphalt Concrete Asphalt concrete shall be Type B and shall conform to these Special Provisions and the following sections of the Standard Specifications: 39-1 General 39-2 Materials 39-3 Storing, Proportioning and Mixing Materials 39-4.01 Subgrade 39-4.02 Prime Coat and Paint Binder All bituminous binder shall be viscosity grade AR-4000 liquid asphalt except AR-8000 liquid asphalt shall be used when the ambient temperature is over 90 to 95° F. Asphalt shall conform to those applicable parts of Section 92 "Asphalt"of the California Standard Specifications. The mineral aggregate shall be 3/4-inch maximum size for base courses when such work constitutes 100 or more tons, and shall be as specified on the plans for the finish course. Medium gradations shall be used. For base course work less than 100 tons, the aggregate size may be the same as the finish course. Asphalt concrete work required at manholes, water valves, feathering, and other miscellaneous facilities shall be 3/8-inch maximum size. Asphalt concrete shall not be placed until the subgrade has been approved by the Engineer. Unstable subgrade shall not be paved. A prime coat is not required. SS-1 asphaltic emulsion shall be applied to existing pavements, lower courses of new pavements (unless upper course is being applied in the same day and the lower course is clean), and vertical edges of new or existing pavements, prior to paving. If recommended by the manufacturer, the emulsion may be diluted up to 1:1. Immediately before applying the emulsion, the surface shall be cleaned of all dirt and loose material. Asphaltic emulsion and application shall conform to the applicable parts of Sections 94 "Asphaltic Emulsions" and 39-4.02 "Prime Coat and Paint Binder"of the California Standard Specifications. 13-20. Curbs, Sidewalks and Miscellaneous Concrete Curb, gutter, sidewalk, driveways, alley approaches and any other miscellaneous concrete structures shall be constructed as shown on the plans, and applicable City of Ukiah Standard Plans, and shall conform to the provisions in Section 73 "Concrete Curbs and Sidewalks"of the California Standard Specifications and these Special Provisions. a.) Earthwork: Earthwork shall conform to the plans and Section 13-12 of these Special Provisions. The area between the right-of-way line and the back of sidewalk shall be graded to 1/4-inch per foot and sufficient compactive effort and moisture shall be applied to this area to prevent settlement. Voids shall be filled with topsoil, not sand. Water service or other boxes and facilities shall be adjusted to grade. b.) Curb, gutter, and sidewalk: Curb, gutter and sidewalk shall be of monolithic construction. Construction joints shall be edged and shall conform to the proposed scoring pattern. Expansion joint material shall be installed to the full depth of the concrete at locations shown on the plans and as designated by the Engineer. Side inlet catch basin and drop inlet catch basin concrete may be placed against neat excavation of undisturbed earth. Concrete retaining walls shall be formed with plywood and all exposed edges shall be edged. After the back form has been removed, the void shall be backfilled to grade with clean native top soil. C.) Commercial curb, gutter, and sidewalk: Commercial curb, gutter and sidewalk shall be of monolithic construction. Construction joints shall be edged and shall conform to the existing scoring pattern. Curb, gutter and sidewalk shall be constructed per City of Ukiah Standard Plan. 41 Perkins Street Undergrounding Project 31 Spec 14-15 The driveway section from the back of walk to two feet past the substation wall must be of the commercial type. The last two feet of driveway inside the substation from the substation wall must slope to match the existing ground grade. The driveway and approach shall be 6" thick with #4 rebar on 6" centers throughout. The driveway, when finished, shall appear equal to existing driveway(i.e. same scoring and joints). d.) Concrete: Portland cement concrete shall be Class "B" conforming to Section 90 "Portland Cement Concrete" of the Standard Specifications with a minimum compressive strength of 2500 psi at 28 days. All concrete used shall be mixed completely in a truck mixer, commonly known in the industry as "transit-mixed concrete". e.) Forms: Forming requirements shall conform to the provisions in Section 73-1.04 "Forms" of the California Standard Specifications. If clean neat lines can be cut, the Contractor may pour against undisturbed earth with prior approval by the Engineer. If any sloughing or caving of material occurs, both front and back forms may be required. Forms shall be true to lines and grades as shown on the plans. Forms previously used shall be thoroughly cleaned before re-use. Before concrete is placed within any form, all inside surfaces of the forms shall be thoroughly coated with an approved oil. All forms shall be free of any foreign material previous to placing concrete. f.) Concrete Reinforcement: Mesh and reinforcing steel shall conform to the provisions in Section 52-1.02 "Materials" of the California Standard Specifications. All reinforcing steel shall be accurately placed as shown on the plans. All reinforcement shall be cleaned of dirt, rust, grease, loose scale and any other substance that may prevent concrete bonding. All reinforcement shall be securely positioned and supported so as to maintain the proper position during placement of concrete. g.) Concrete Placement: Concrete shall not be placed without approval of the Engineer. Placing concrete without notifying the Engineer may be reason for rejection of the work. Prior to placing concrete, the subgrade and inside face of the forms shall be thoroughly wetted as the Engineer may direct. Concrete shall not be deposited when it appears likely that the air temperature may fall below 40 OF during the placing of concrete or within the following 24 hours, unless special approval has been received from the Engineer prior to placing of concrete. Concrete which, in the opinion of the Engineer, has been damaged by freezing shall be removed and replaced. Monolithic curb, gutter and sidewalk or median curb and gutter may be placed with extrusion machinery. The machinery shall be approved by the Engineer prior to use. The Contractor shall install bench mark monuments as shown on the plans. The City of Ukiah will furnish the bench mark monuments without cost to the Contractor. If the plans do not call for sidewalk, side inlet catch basins shall be constructed with a 3-foot by 5-foot section unless otherwise indicated on the plans. h.) Finishing: After steel troweling, the concrete surfaces shall be given a fine hair broom finish. Brooming on sidewalk shall be transverse to the length of curb. All exposed concrete surfaces shall be finished unless otherwise directed by the Engineer. 42 Perkins Street Undergrounding Project 32 Spec 14-15 Score marks and weakened plane joints shall be located as shown on the plans and as directed by the Engineer. i.) Cure: Concrete cure shall be accomplished by either the water, pigmented curing compound or waterproof membrane method and shall conform to the provisions in Section 90-7 "Curing Concrete" of the California Standard Specifications. White pigmented curing compound shall not be used on exposed surfaces. j.) Tolerances: Dimensional tolerances for concrete work are listed below. Work done outside of these tolerances will be rejected by the Engineer. Curb, gutter, sidewalk thickness: Up to 1/4-inch below specified thickness. Flow line: Puddles shall not exceed 1/4-inch in depth, 6 inches in width or 10 feet in length. Grinding in excess of 1/2-inch and the use of epoxy fillers are not acceptable. Sidewalk crossfall: Total crossfall on 5-foot sidewalks shall be within 1/2-inch of design. Catch basins: The opening shall be a full 8 inches across the face of the catch basin with the top properly aligned within 3 inches of the base. k.) Payment: Curb and gutter, sidewalk, street sign posts, driveways and mowstrips shall be paid for under the various contract items and shall include full compensation for furnishing all labor, materials, including the cast-iron frames and grates, adjusting facilities within the sidewalk to grade, grading and adjustments at the back of walk, removal of existing facilities, tools and equipment, and for doing all work involved in their construction as shown on the plans and as specified under these Special Provisions, and no additional compensation will be allowed therefore. 13-21. Traffic Stripes and Pavement Markings The Contractor shall install painted traffic stripes as shown on the plans and in accordance with these Special Provisions, and applicable portions of Section 84-1 "General" and Section 84-3 "Traffic Stripes and Pavement Markings" of the California Standard Specifications. a.) Materials: Paint and glass spheres shall conform to the following Caltrans Specifications: Section 84-3.02, "Materials," of the California Standard Specification is amended to read: Paint for traffic stripes and pavement markings shall conform to the following: Morton White #2675A5, Morton Yellow #2676A5 (3427 Resin) or approved equal. Thinning of paint will not be allowed. Glass beads shall conform to State Specification No. 8010-21C-22 Type II. Paint manufacturer shall provide the Engineer with a Certificate of Compliance in accordance with the provisions of Section 6-1.07, "Certificate of Compliance" of the California Standard Specifications. Said certificate shall certify that the paint complies with the specifications and that paint manufactured to the same formulation and process has previously passed State of California testing. b.) Maintaining Traffic: Attention is directed to Sections 7-1.08, "Public Convenience," and 7-1.09, "Public Safety," of the California Standard Specifications and these Special Provisions. All delineators used on the project shall conform to the requirements of the Caltrans Manual of Traffic Controls for Construction and Maintenance Work Zones. The Contractor will be responsible for the posting of "No Parking" signs for streets as needed to accomplish scheduled work. 43 Perkins Street Undergrounding Project 33 Spec 14-15 C.) Paint Traffic Stripes and Pavement Markings: This work shall consist of painting traffic stripes, pavement markings (arrows, legends, symbols, etc.), and applying glass spheres on asphalt concrete pavement at locations shown on the plans or designated by the Engineer in conformance with these Special Provisions. Traffic stripes and pavement markings shall be painted on pavement surfaces by mechanical means with a surface application of glass spheres, except glass spheres shall not be applied to black paint. All additional work necessary to establish satisfactory lines for stripes shall be performed by the Contractor at Contractor's expense, including correction of minor irregularities in the line established by the Engineer and spotting with cat tracks. Cat tracking shall consist of placing spots of paint not more than 3 inches in width and not more than 5 feet apart along the line established by the Engineer. Paint for cat tracks shall be the same as that used for the traffic stripe for which it is placed. Dribble lines shall not be used. Traffic stripes and pavement markings shall be applied only on dry surfaces and during periods of favorable weather. Painting shall not be performed when the atmospheric temperature is below 40°F, or when freshly painted surfaces may become damaged by rain, fog or condensation, or when it can be anticipated that the atmospheric temperature will drop below 40°F during the drying period. Surfaces which are to receive traffic stripes shall be dry and shall be cleaned of all dirt and loose material. Paint may be heated to a maximum temperature of 125°F. Traffic stripes shall be applied in two coats. Glass spheres shall be applied immediately after application of the second coat. The completed pavement marking and stripe shall have clean and well-defined edges and its maximum deviation shall not exceed 1/4-inch in width of one inch in length from the dimensions shown on the plans. Drips, overspray, excessive tracking, or improper markings shall be immediately removed from the pavement surface by blast cleaning or methods approved by the Engineer at the Contractor's expense. Grinding will not be allowed. Paint shall be applied to provide the following minimum thicknesses: Wet Dir 15`coat 0.009" 0.005" 2nd Coat 0.015" 0.008" Application of the second coat may be delayed if, in the opinion of the Engineer, bleeding or other discoloration will adversely affect the finished product. Glass spheres shall be applied at a rate of five to six pounds per gallon of paint. d.) Equipment and Operation: All of the equipment used in the application of traffic stripes shall produce stripes of uniform quality that conform to the specified requirements. The striping machine shall be capable of operating at a speed of at least three miles per hour and it shall be thusly operated. Two colors of paint, including glass spheres where required, shall be applied in one pass of the striping machine. Double stripes, consisting of two four-inch wide yellow stripes separated by a three-inch wide commercial quality black traffic paint shall be applied simultaneously. The striping machine shall consist of a rubber-tired vehicle with a wheel base of at least 100 inches and it shall be maneuverable to the extent that straight lines can be followed and normal curves can 44 Perkins Street Undergrounding Project 34 Spec 14-15 be made in true arcs. It shall be capable of applying traffic paints at the rate specified above and it shall be equipped with the following: • A point or sighting device not less than five feet long and extending from the front thereof; • A point or sighting device extending from the side of the machine to gauge the distance from centerline for shoulder stripes; • Accurate gauges or dials to indicate the rates at which the paint and spheres are being applied; • Positive acting cutoff device to prevent deposition of paint in gaps of dashed stripes; • Shield or an adjustable air curtain for line control; • Pressure regulators and gauges (if pneumatically operated ) in full view of the operator at all times; • Paint strainer in the paint supply line; • Paint Storage tank with mechanical agitator operating continuously; and • Attached glass sphere dispenser located approximately 18 inches behind, and controlled simultaneously with, the paint applicator nozzle. The glass sphere dispenser shall be equipped with a gauge showing the rate of application of the glass spheres and it shall uniformly distribute the glass spheres upon the traffic paint. Spheres shall be imbedded in the coat of traffic paint to a depth of at least one-half their diameters. Spray equipment shall be of a proper and adequate type for the work and shall include oil and water extractors, pressure regulators, and adequate air volume and compressor recovery capacity. Spray gun tip needle assemblies and orifices shall be of the proper size. Where the traffic stripe is of such a nature, either due to configuration or location, as to render the striping machine unsuitable for use, traffic paint and glass spheres may be applied by other approved methods and equipment. The Engineer will determine if the striping machine is unsuitable for a particular use. Upon completion of the project, the Engineer shall be furnished with the following information: • The number of gallons of black,white and yellow paint used; • Certificate of compliance regarding all materials used; • Pounds of beads used. e.) Measurement: Traffic stripes will be measured by the linear foot along the line of the traffic stripes, including gaps in broken traffic stripes. Double traffic stripes will be measured as one. f.) Payment: The lump sum contract prices for the traffic stripes applied or removed shall include full compensation for furnishing all labor, materials (including paint and glass spheres), mixing paint, tools, equipment, posting "No Parking" as needed, and incidentals, and for doing all the work involved complete in place, as specified in the Standard Specifications and these Special Provisions, and as directed by the Engineer. 13-22. Signal, Lighting and Electrical Systems All work shall meet the requirements of Section 86-1.02 "Regulations and Code" of the California Standard Specifications. 13-23. Maintaining Existing Systems The Contractor shall maintain existing signal and lighting systems in accordance with Section 86-1.05 "Maintaining Existing and Temporary Electrical Systems" and these Special Provisions. Traffic signal system shutdowns shall be limited to periods between the hours of 9:00 a.m. and 3:00 p.m. The Contractor shall place "Stop Ahead" and "Stop" sign to direct vehicle and pedestrian traffic through the intersection during traffic signal system shutdown. All signal faces shall be covered when the system is shut down overnight. Temporary "Stop Ahead" and "Stop" signs shall be either covered or removed. "Stop Ahead" and "Stop" signs shall be furnished by the Contractor and shall conform to the provisions in Section 12-3.06, "Construction Area Signs," of the California Standard Specifications except that the base material for the signs shall not be plywood. 45 Perkins Street Undergrounding Project 35 Spec 14-15 One "Stop Ahead" sign and one "Stop" sign shall be placed for each direction of traffic. Location of the signs shall be as directed by the Engineer. Full compensation for furnishing, installing, maintaining and removing temporary"Stop Ahead" and "Stop" signs and for covering signs not in use shall be considered as included in the contract lump sum price paid for the signal item involved and no additional compensation will be allowed therefore. SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal, Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 6-02. Office at the Site (2) Section 7-03. Surveys No other exclusions. SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 15-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions are hereby amended to read as follows: No amendments. 46 Perkins Street Undergrounding Project 36 Spec 14-15 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSALFOR Perkins Street Undergrounding Project Specification No. 14-15 The undersigned, as bidder, declares that he or she has examined thoroughly all of the contract documents herein contained, that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary machinery, tools, apparatus and other means of construction; b) to furnish all conduit and accessories; c) to provide all superintendence, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Project Manager; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefore the following sums: 47 Perkins Street Undergrounding Project 37 Spec 14-15 BIDDING SCHEDULE In case of discrepancy between words and figures, the words shall prevail. In any discrepancy between unit prices and extended amounts for a bid item using unit prices (specified unit price multiplied by specified quantity for bid item does not equal the extended amount for the item), the specified unit price will control and will be used by the City to compare bids in selecting the lowest bid and in awarding the contract. If the specified total bid amount does not equal the total of the extended amounts for all bid items, the City will use the total of the extended amounts for each bid item (adjusted, if necessary, so that the extended amount equals the specified unit price multiplied by the specified quantity for that bid item) to compare bids in selecting the lowest bid. ITEM NO. QUANTITY DESCRIPTION AND UNIT PRICE BID EXTENDED AMOUNT FOR ITEM (in words and in figures) (in figures) Excavate, trench, backfill and compaction (12"x36" Street Trench)for the price per LF: 1. 2,000 LF $ Excavate, trench, backfill and compaction ( 12"x36" Off-Street trench)for the price per $ 2. 300 LF LF: Excavate, trench, backfill and compaction ( 18"x48" Street)for the price per $ 3. 120 LF LF: Excavate, trench, backfill and compaction (18"x59" Street Trench)for the price per $ 4. 675 LF LF: Excavate, trench, backfill and compaction (18"x59" Off-Street Trench)for the price per $ 5. 110 LF LF: Excavate, trench, backfill and compaction (24"x59" Street Trench)for the price per $ 6. 400 LF LF: Excavate, trench, backfill and compaction (24"x59" Off-Street Trench)for the price per $ 7 325 LF LF: Excavate, trench, backfill and compaction (30"x59" Off-Street Trench)for the price per $ 8. 60 LF LF: Remove and replace asphalt concrete(12"Trench) for the price per SF: $ 9. 4,000 SF 48 Perkins Street Undergrounding Project 38 Spec 14-15 Remove and replace asphalt concrete(18"Trench) 10. 1,325 SF for the price per SF: $ Remove and replace asphalt concrete(24"Trench) for the price per SF: $ 11. 375 SF 1" PVC Sch 40 Conduit(Comcast) including installation for the price per FT: 12. 240 FT $ 2" PVC Sch 40 Conduit(Comcast) including installation for the price per FT: 13. 6,700 FT $ 3" PVC Sch 40 Conduit(Comcast) including installation for the price per FT: 14. 120 FT $ 2" PVC Sch 40 Conduit(ATT) including installation for the price per FT: 15. 520 FT $ 4" PVC Sch 40 Conduit(AT&T) including installation for the price per FT: 16. 1,660 FT $ 2" PVC Sch 40 Conduit(electric) including installation for the price per FT: 17. 190 FT $ 3" PVC Sch 40 Conduit(electric) including installation for the price per FT: 18. 510 FT $ 4" PVC Sch 40 Conduit(electric) including installation for the price per FT: 19. 2,550 FT $ 6" PVC Sch 40 Conduit(electric) including installation for the price per FT: 20. 960 FT $ Sidewalk removal and replacement for installation of electric, cable&AT&T vaults and boxes for the price 21. 840 SF per SF: $ 49 Perkins Street Undergrounding Project 39 Spec 14-15 Excavate, backfill, compaction and install cable service vault(B48)for the price per each: $ 22. 7 EA Excavate, backfill, compaction and install cable service vault(N36)for the price per each: $ 23. 6 EA Excavate, backfill, compaction and install cable service vault(N30)for the price per each: $ 24. 8 EA Excavate, backfill, compaction and install AT&T service box(K243630AT)for the price per each: $ 25. 7 EA Excavate, backfill, compaction and install Concrete 26. 1 EA Vault(City to Provide Vault 94)(Special)for the price $ per each: Excavate, backfill, compaction and install Pedestal 27. 4 EA Box Pad (City to Provide)for the price per each: $ Excavate, backfill, compaction and install Transformer 28.. 2 EA Box Pad (City to Provide)for the price per each: $ Excavate, backfill, compaction and install Padmount Switch Box Pad (City to Provide)for the price per 29.. 3 EA each: $ Excavate, backfill, compaction and install Secondary 30.. 4 EA Service Box(City to Provide)for the price per each: $ Driveway, sidewalk,AC removal and replacement behind right-a-way along East Perkins Street (residential and commercial property)for the lump $ 31.. 1 LS sum price: Landscape removal and replacement on Perkins Street and Orchard Avenue for the lump sum price 32. 1 LS LS: Lane Striping for the price per 33. 200 FT FT: $ Traffic Loop Repair for the lump sum price 34. 1 LS LS: $ $ 50 Perkins Street Undergrounding Project 40 Spec 14-15 1" HDPE conduit including installation for the price per $ 35. 1,700 FT FT: Streetlight foundations including sidewalk removal and replacement and streetlight standard and 36. 20 EA luminaire installation for the price $ EA: Install streetlight junction boxes and make electric connections for the price $ 37. 20 EA EA: #8 AWG copper conductor including installation for the price $ 38. 6000 FT FT: #12 AWG conductor including installation for the price 39. 2700 FT FT: $ Total Bid Amount in Words: Total Bid Amount in Figures: We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids or to select the base bid plus any additive bid item or combination of additive bid items and to determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and that which it deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after written notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of 20 Licensed in accordance with an act providing for the registration of California Contractors License No. expiration date THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Signature of bidder or bidders,with business name, address, phone number and fax number: F SIGN HERE 51 Perkins Street Undergrounding Project 41 Spec 14-15 Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. 52 Perkins Street Undergrounding Project 42 Spec 14-15 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. Perkins Street Undergrounding Project (Signature of Bidder) Business Name and Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) 53 Perkins Street Undergrounding Project 43 Spec 14-15 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this day of 200 Signature of Bidder, with Business Name and Address: 54 Perkins Street Undergrounding Project 44 Spec 14-15 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and Business Name and Address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) 55 Perkins Street Undergrounding Project 45 Spec 14-15 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (b)the portion of the work to be done by each subcontractor. 56 Perkins Street Undergrounding Project 46 Spec 14-15 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience, skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. 57 Perkins Street Undergrounding Project 47 Spec 14-15 SIGNATURES) OF BIDDER Accompanying this proposal is (insert the words "cash ($)", "cashier's check" or "bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co- partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. License Expiration Date Signature(s)of Bidder: NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated: 58 Perkins Street Undergrounding Project 48 Spec 14-15 CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of$ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on January 13, 2015 for PERKINS STREET UNDERGROUNDING PROJECT. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of A.D. 20 (Seal) (Seal) (Seal) Principal (Seal) (Seal) (Seal) Surety Address: 59 Perkins Street Undergrounding Project 49 Spec 14-15 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing PERKINS STREEET UNDERGROUNDING PROJECT by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Signature(s)of Bidder Business Address: Place of Residence: NOTARIZATION Subscribed and sworn to before me this day of , 20 Notary Public in and for the County of State of California. My Commission Expires 120 Perkins Street Undergrounding Project 50 Spec 14-15 60 CITY OF UKIAH Mendocino County, California AGREEMENT FOR PERKINS STREET UNDERGOUNDING PROJECT Specification No. 14-15 THIS AGREEMENT, made this day of 20 , by and between the City of Ukiah, Mendocino County, California, hereinafter called the City and , hereinafter called the Contractor, WITNESSED: WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents, specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSED: Article 1. Work to be Done and Contract DaVs Allowed. That the Contractor shall provide all necessary machinery, tools, apparatus and other means of construction; shall furnish all materials (as described), superintendence, overhead, expenses, all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Project Manager. The Contractor shall complete the work within sixty-five (65) calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer Perkins Street Undergrounding Project 51 Spec 14-15 61 Article II. Contract Prices. That the City shall pay the Contractor the prices stated in the proposal submitted by the Contractor, for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract; for all loss or damage arising out of the nature of the work or from the action of the elements, or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work, as herein specified; for all liability and other insurance, for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Details, the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color, national origin or ancestry, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, color, religion, ancestry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, ancestry, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding authority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment, employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding authority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be not a "responsible bidder" as to future contracts for which such Contractor may submit bids, for revoking the Contractor's pre-qualification rating, if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that Perkins Street Undergrounding Project 52 Spec 14-15 62 the Contractor has violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre- qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall, as a penalty to the City, forfeit for each calendar day or portion thereof, for each person who was denied employment as a result of such non- compliance, the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance, which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidence, as required by the City that he or she has notified all supervisors, foremen and other personnel officers in writing of the content of the anti- discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees' referrals (including unions, employment agencies, advertisements, Department of Employment)of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law. The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally, or through his or her representatives, the Contractor shall, through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. Perkins Street Undergrounding Project 53 Spec 14-15 63 (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Scales 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds 9. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF, this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this day of 120 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA By: CITY MANAGER, CITY OF UKIAH Attest: CITY CLERK, CITY OF UKIAH By: CONTRACTOR Attest: Title: The foregoing contract is approved as to form and legality this day of , 20 CITY ATTORNEY, CITY OF UKIAH Perkins Street Undergrounding Project 54 Spec 14-15 64 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on , 20 , by and between the City of Ukiah (Ukiah)and (Contractor).Contractor is performing the work in Specification 14-15, Perkins Street Undergrounding Project for the City of Ukiah. As a condition of issuing the work order, attached hereto, Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers, agents, and employees from and against any claim, loss, or damage, including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor's negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: TITLE: Perkins Street Undergrounding Project 55 Spec 14-15 65 CITY OF UKIAH Mendocino County, California FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL, and AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the"City", in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors,jointly and severally. WHEREAS, the Principal has entered into a certain Contract with the City, dated 20 , a copy of which is hereto attached and made a part hereof, NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this day of 120 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) 66 Perkins Street Undergrounding Project 56 Spec 14-15 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is$ per thousand. The total amount of premium charges is$ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, I certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal, was then of said corporation; that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal 67 Perkins Street Undergrounding Project 57 Spec 14-15 CITY OF UKIAH Mendocino County, California MATERIAL AND LABOR BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, AS PRINCIPAL, and AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the"City" in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves, our heirs, executors, administrators, and successors,jointly and severally. WHEREAS, the Principal has entered into a certain Contract with the City, dated 20 a copy of which is hereto attached and made a part hereof, NOW, THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof, during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims, arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorney's fees and court costs, and if the Principal shall make full payment to all persons supplying labor, services, materials, or equipment in the prosecution of the work under the Contract, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract, then this obligation shall be void; otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF, the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this day of ,20 In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) 68 Perkins Street Undergrounding Project 58 Spec 14-15 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is$ per thousand. The total amount of premium charges is$ (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, I certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal, was then of said corporation; that I know his signature, and that his signature thereto is genuine; and that said bond was duly signed, sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal 69 Perkins Street Undergrounding Project 59 Spec 14-15 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners or joint venturers, each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s) executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing, duly certified by the Secretary or Assistant Secretary, under the corporate seal, to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. 9. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. 70 Perkins Street Undergrounding Project 60 Spec 14-15 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind ourselves, our and each of our heirs, executors, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the City Of Ukiah dated for WHEREAS, said Contract has been completed, and was approved on the day of NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1) year following completion of the Contract, then this obligation shall be void, otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this day of 120 (Seal) BY: (Seal) (Seal) Principal (Seal) BY: (Seal) (Seal) Surety 71 Perkins Street Undergrounding Project 61 Spec 14-15 Reproduction of Insurance Services Office, Inc. Form CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY) CITY OF UKIAH PRODUCER THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW. COMPANIES BEST'S RATING COMPANY LETTER A COMPAW( INSURED LETTER B COMPANY LETTER C COMPANY LETTER R COMPANY LETTER E THIS IS TO C-ERTIFY THAT THE POLICIES OF INSURANCE BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OFANY CONTRACT OROTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAYBE ISSUEDORMAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY POLICY EFFECTIVE EXPIRATION DATE LTR TYPE OF INSURANCE NUMBER DATE(M=DIYY) (MM+DDIYY) ALL LIMITS IN THOUSANDS GENERAL LIABILITY GENERAL AGGREGATE S ❑ COMMERCIAL PRODUCTS COMPIOPS AGGREGATE S ❑ CLAIMS MADE ❑ OCCURRENCE PERSONAL&ADVERTISING INJURY $ ❑ OWNER'S&CONTRACTORS $ PROT EACH OCCURANCE ❑ OTHER FIRE DAMAGE(any one fire) $ MEDICAL EXPENSES(any one person] $ AUTOMOTIVE LIABILITY COMBINED SINGLE LIMIT $ ❑ ANY AUTO ❑ ALL OWNED AUTOS BODILY INJURY (per person) ❑ SCHEDULED AUTOS ❑ HIRED AUTOS BODILY INJURY (per accident) s ❑ NON-OWNED AUTOS ❑ GARAGE LIABILITY PROPERTY DAMAGE EXCESS LIABILITY EACH OCCURRENCE ❑ UMBRELLA ❑ OTHER THAN AGGREGATE UMBRELLA FORM 5 ❑ WORKER'S COMPENSATION STATUTORY AND EACH ACCIDENT EMPLOYER'S LIABILITY DISEASE-POLICY LIMIT S DISEASE-EACH EMPLOYEE S PROPERTY DAMAGE AMOUNT OF INSURANCE S El COURSE OF CONSTRUCTION DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESIRESTRICTIONSISPECIAL ITEMS THE FOLLOWING PROVISIONS APPLY: 1. None of the above-described policies will be canceled until after 30 days written notice has been given to the City at the address indicated below. 2. The City,its officials,officers,employees,and volunteers are added as insureds on all Liability Insurance Policies listed above. 3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with,the insurance described above. 4. The City is named a loss payee on The Property Insurance Policies described above,if any. 5. All rights of subrogation under the Property Insurance Policy listed above have been waived against the City. 6. The Worker's Compensation Insurer named above,if any,agrees to waive all rights of subrogation against the City for injuries to employees of the insured resulting from work for the City or use ofthe City's premises or facilities. 72 Reproduction of Insurance Services Office, Inc. Form INSURER: COMMERCIAL GENERAL LIABILITY POLICY NUMBER: FORM CG 20 10 11 85(MODIFIED) ENDORSEMENT NUMBER: THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY ADDITIONAL INSURED ----- OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) Location(s)of Covered Operations or Organization(s) City of Ukiah, its officers, officials, employees and volunteers 300 Seminary Avenue Ukiah, CA 95482 If no entry appears above, information required to complete this endorsement will be shown in Declarations as applicable to this endorsement. Section II WHO IS AN INSURED is amended to include as an additional insured the person(s)or organization(s)shown in the Schedule, but only with respect to liability for"bodily injury", "property damage",or"personal and advertising injury"arising out of"your work" performed for that insured. Modifications to ISO form CG20 10 1185: The insured scheduled above includes the insured's elected or appointed officers, officials, employees and volunteers. This insurance shall be primary as respects the insured shown in the schedule above, or if excess, shall stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the Insured scheduled above shall be in excess of this insurance and shall not be called upon to contribute with it. The insurance afforded by this policy shall not be canceled except after thirty (30)days prior written notice by certified mail, return receipt requested, has been given to the City. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. Signature-Authorized Representative Address Phone Number CG 20 10 11 85 Insurance Services Office, Inc. For Modified 73 AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT Endorsement No. FOR City of Ukiah (the"City") Issue Date: PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period: (from) (to) LOSS ADJUSTMENT EXPENSE ❑ Included in limits ❑ In addition to limits Telephone: ( ) ❑ Deductible ❑ Self Insured Retention(check which)of$ NAMED INSURED APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here ❑in which case only the following specific agreements and permits with the City are covered: CITY AGREEMENTS/PERMITS TYPE OF INSURANCE OTHER PROVISIONS ❑ COMMERCIAL ❑ BUSINESS AUTO POLICY ❑ OTHER LIMIT OF LIABILITY CLAIMS: Underwriter's representative for claims pursuant to this insurance. Name: Address: $ per accident,for bodily injury and property damage Telephone: ( 1 In consideration of the premium charged and notwithstanding any inconsistent statement in the polity to which this endorsement is attached or any endorsement now or hereafter attached thereto,it is agreed as follows: 1. INSURED: The City,its officers,officials,employees and volunteers are included as insureds with regard to damages and defense of claims arising from:the ownership operation,maintenance,use, loading or unloading of any auto owned,leaded,hired or borrowed by the Named Insured,or for which the Named Insured is responsible. 2. CONTRIBUTION NOT REQUIRED: As respects work performed by the Named Insured for or on behalf of the City,the insurance afforded by this policy shall:(a)be primary insurance as respects the City,its officers,officials,employees and volunteers,or(b)stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. Any insurance or self-insurance maintained by the City,its officers,officials,employees,and volunteers shall be excess of the Named Insured's insurance and not contribute with it. 3. CANCELLATION NOTICE: With respect to the interests of the City,this insurance shall not be canceled,except after thirty(30)days prior written notice by receipted delivery has been given to the City. 4. SCOPE OF COVERAGE: This policy affords coverage at least as broad as: (1) If primary,insurance Services Office form number CA0001(Ed.1/87),Code 1(Aany autos),or (2) If excess,affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section(1). Except as stated above nothing herein shall be held to waive,alter or extend any of the limits,conditions,agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED ❑ Broker/Agent ❑ Underwriter ❑ REPRESENTATIVE City of Ukiah 300 Seminary Avenue I (print/type name),warrant that I Ukiah, California 95482-5400 have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement. Signature (original signature required) Telephone: ( Date signed: 74 WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY SPECIAL ENDORSEMENT FOR City of Ukiah (the"City") Endorsement No. Issue Date: PRODUCER POLICY INFORMATION: Insurance Company: Telephone: Policy No. ( ) Policy Period: (from) (to) NAMED INSURED OTHER PROVISIONS CLAIMS: (Underwriter's representative for claims pursuant to this EMPLOYERS LIABILITY LIMITS insurance. $ (Each Accident) Name: $ (Disease-Policy Limit) Address: $ (Disease-Each Employee) Telephone: ( ) In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto,it is agreed as follows: 1. CANCELLATION NOTICE: This insurance shall not be canceled,except after thirty(30)days prior written notice by receipted delivery has been given to the City. 2. WAIVER OF SUBROGATION: This Insurance Company agrees to waive all rights of subrogation against the City, its officer, officials, employees, and volunteers for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City. Except as stated above nothing herein shall be held to waive,alter or extend any of the limits,conditions,agreements,or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED ❑ Broker/Agent ❑ Underwriter ❑ City of Ukiah REPRESENTATIVE 300 Seminary Avenue I (print/type name),warrant that I have authority to bind the above-mentioned insurance company and by my Ukiah, California 95482-5400 signature hereon do so bind this company to this endorsement. Signature (original signature required) Telephone: Date signed: 75 RISER CONDUCTOR REQUIRES 18 ft. OF CONDUCTOR INSIDE SWITCH PADMOUNT SWITCH GROUNDING DETAIL GROUND ROD 30' GROUND BUS 4/0 STR BARE CU. LAY IN BOTTOM_ OF TRENCH NOTES: 1 . 4/0 STR. BARE CU GROUND SHALL BE ONE CONTINUOUS PIECE. 2. GROUND BUS SHALL BE INSTALLED AT THE BOTTOM OF THE TRENCH. 3. LAY 4/0 STR CU GROUND BUS IN BOTTOM OF VAULT PERIMETER AS SHOWN, SEE SHEET 1. 4. RISER CONDUCTOR SIZE TO BE: a. 4/0 STR BARE CU FOR PRIMARY CABLE LARGER THAN 2/0. b. #2 STR BARE CU FOR PRIMARY CABLE 2/0 AND SMALLER. 5. 4/0 STR BARE CU RISER CONDUCTOR TO BE TAPPED WITH #2 STR BARE CU TO GROUND THE 600 AMP MODULES. 6. GROUND BUS AND GROUND ROD INSTALLED AT TRANSFORMER SITES TO RISE IN THE SECONDARY PULL SECTION. 7. GROUND BUS AND GROUND ROD INSTALLED AT SWITCH SITES SHALL RISE IN THE PRIMARY PULL SECTION AT ONE SIDE OF THE SWITCH AND THEN THE GROUND BUS SHALL CONTINUE TO THE PRIMARY PULL SECTION AT THE OPPOSITE SIDE OF THE SWITCH. Drawing name:C:AiJsersVAlVDocumentsVAutoCAD FilesVCity of Ukiah\Ukiah OH UG Eng Specs\Underground SpecAFquipment Grounding 314 1007-2.dwg Plotted:Oct 21,2014-10:40am No.I REVISIONS I DATE I BY CK'D APP'D CITY O F U K I A H CONSTRUCTION STANDARD VAULI Hive rxUiVIUUNT ELECTRIC UTILITY DEPARTMEN-I EQUIPMENT GROUNDING 76 t1 A. ANI AW,AZ^ ARAE" SHEET " OF 2 314 1007 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION BELL END STAND—OFF BRACKET (TYP) PROVIDED AND INSTALLED BY CITY OF UKIAH, PRIOR LEVEL TO BE ACHIEVED—/- TO CONDUIT INSTALLATION. 7 ON POLE WILL BE NOTED MATERIAL PROVIDED ON CITY OF UKIAH WORK NO. 4 BARE SOLID CU. GROUND BY DEVELOPER ORDER DRAWING. WIRE. EXTEND FROM GROUND INSTALLED BY ROD TO 2 ft. ABOVE GROUND PVC SCHEDULE 40��Y.— SOLID LEVEL. LOCATE ADJACENT TO CITY OF UKIAH RISER CONDUITS) POLE PER WORK ORDER DRAWING. [WHERE POLE IS TO FEMALE ADAPTER BE ENCASED IN CONCRETE PRIOR TO COMPLETION OF THE NO. 4 SOLID BARE RISER CONDUITS) THE NO. 4 CU. GROUND WIRE 4/0 STIR. BARE GROUND WIRE SHALL BE CU. TO CONDUIT INSTALLED IN A PIECE OF 3/4" �— GROUND CLAMP PVC, SCHEDULE 40 CONDUIT FOR DISTANCE OF 6 in. ABOVE MATERIAL PROVIDED 3 q AND BELOW THE LEVEL OF THE AND INSTALLED GROUND Bin CONCRETE. THE PIECE OF BY DEVELOPER CLAMPS CONDUIT SHALL BE ATTACHED GROUND ROD TO THE POLE WITH ONE, 3/4", TWO HOLE, CONDUIT PIPE STRAP AND 1" ROOFING NAILS.] 1 — FEMALE GROUND LEVEL 4' TO 5' ADAPTER 10 ft. RIGID STEEL CONDUITS) RISER CONDUITS) CONDUIT GROUND CLAMP TO BE ATTACHED A MINIMUM OF 4/0 STR. BARE CU. GROUND CABLE 6 in. BELOW GROUND LEVEL. (PER 314 1008) ATTACH TO GROUND RIGID STEEL ELBOW(S) ROD AND STEEL CONDUITS) 8 ft. GROUND ROD 1. DEVELOPER TO PROVIDE RISER CONDUITS) AND ASSOCIATED EQUIPMENT TO REACH LEVEL ON POLE AS NOTED ON WORK ORDER. 90° ELBOW(S) AT POLE AND FIRST TEN FEET UP POLE TO BE RIGID STEEL CONDUITS) WITH THE REMAINDER UP THE POLE TO BE PVC SCHEDULE 40 (GRAY IN COLOR). 2. CONDUITS) AT THE POLE TO BE ATTACHED TO STAND—OFF BRACKETS WHICH WILL BE FURNISHED AND INSTALLED BY THE CITY OF UKIAH, ELECTRIC UTILITY DEPARTMENT. 3. ALL 90' RISER ELBOW(S) TO HAVE 36 in. RADIUS (OR AS SPECIFIED). 4. DEVELOPER TO INSTALL CONDUITS) UP TO AND INCLUDING RIGID STEEL RISER SECTION(S). CITY OF UKIAH, ELECTRIC UTILITY DEPARTMENT SHALL COMPLETE RISER CONDUITS) INSTALLATION FROM THE RIGID STEEL RISER SECTIONS) TO THE REQUIRED LEVEL ON POLE (MATERIAL TO BE PROVIDED BY DEVELOPER). 5. DEVELOPER TO PROVIDE SUFFICIENT PULL LINE IN EACH CONDUIT TO REACH THE REQUIRED LEVEL ON THE POLE. 6. LOCATION, SIZE AND NUMBER OF RISER CONDUITS) AT POLE SHALL BE PER CITY OF UKIAH SPECIFICATIONS AND WORK ORDER DRAWINGS. Drawing name:C:AiJsersVAlVDocumentsVAutoCAD FilesVCity of Ukiah\Ukiah OH UG Eng Specs\Underground SpecARiser Grounding 311 2007.dwg Plotted:Oct 21,2014-10:41am No. REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF UKIAH PRIMARY RIStK INSTALLATION ELECTRIC UTILITY DEPARTMENT GENERAL INFORMATION DETAIL 77 2�nrsT7n A�ac— nnac- s�v SHEET OF 1 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 31 1 0 O L 4/0 GROUND CONDUCTOR COIL GROUND ROD CLAMP GROUND ROD 30' GROUND BUS 4/0-- � STIR. BARE CU. PLACE IN BOTTOM OF TRENCH GROUNDING DETAIL NOTE: 1 . A COIL OF GROUND CONDUCTOR SHALL BE LEFT BEYOND THE GROUND ROD CLAMP ATTACHMENT. THE LENGTH OF GROUND CONDUCTOR NEEDED AT EACH TYPE OF EQUIPMENT LOCATION IS AS FOLLOWS: MODULE ENCLOSURE - 6 ft. TRANSFORMER - 6 ft. VAULT - 16 ft. SWITCH - 18 ft. 2. WHERE GROUND BUS IS TO BE INSTALLED AT PRIMARY VAULT LOCATIONS, THE GROUND ROD SHALL BE DRIVEN OUTSIDE OF THE PRIMARY VAULT. THE COIL OF GROUND CONDUCTOR SHALL BE PLACED INSIDE THE VAULT THROUGH A SEALED OPENING IN THE VAULT (SIDE). 3. THE GROUND ROD SHALL BE GALVANIZED STEEL OR COPPER CLAD STEEL NOT LESS THAN 5/8" IN DIAMETER AND 8 ft. IN LENGTH. 4. A GROUND ROD CLAMP SHALL BE USED TO CONNECT THE GROUND CONDUCTOR TO THE GROUND ROD. THE GROUND ROD CLAMP SHALL BE A 3/4", #8- 1/0 STIR COPPER CLAMP, JOSLYN CAT. NO. J8493AB OR APPROVED EQUAL. Drawing name:C:AUsersVA1VDocumemsVAutoCAD FilesVCiry of Ukiah\Ukiah OH UG Eng Specs\Undergmund SpecAEquipment Grounding 314 1008.dwg Plotted:Oct 21,2014-11:01— CONSTRUCTION STANDARD CITY OF U K I A H PADMOUNT EQUIPMENT GROUNDING ELECTRIC UTILITY DEPARTMENT 78 3r AMMAE.Af- ARA - SHEET ' OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 314 1008 o N w p Ln Q - = z ~ Q D C" w N N zC/-) O x N Q w Z O :2 CN Cf) w O Z m CY) LLJ z —D (-o o w z LLJ O WLLIz af o w � o EL 0 w o LLI z N LL- LL] O < � X � a0LLI 00 X ON O O O N LL- LO LO Q UJ Q � O- - O w e LLI W OJ W D O XLi F- z O U < Q Z � w Q W N N 79 O SOIL AROUND REMAINDER OF BOX PAD TO MATCH FINISHED GROUND GRADE TRANSFORMER MAXIMUM 4-5" HEIGHT OF BOX PAD SOIL AT BACK OF BOX PAD 3" —III—III—III 1 I—I 11—I I MI 1=1 I 1=1 11= 111-1 11-1 11= 6" min. I I= I j 1-1.: :a` I-1 2 1=1 11=1 —I f 1=1 I I=1 I I C 1=1 11=1 11-1 1=f 11-11 11 I 111=11 11 I—I I I—I 11=1 1=1 I I—I 11=1 I I— 11-I I I--,' CRUSHED ROCK PER ASTM C38 GRADIENT #67 (3�4" TO NO. 4 HEIGHT OF ROCK WELL GRADED) INSIDE BOX PAD HEIGHT OF CONDUITS INSIDE BOX PAD 1 . TRANSFORMER BOX PAD SHALL BE LEVEL. 2. TRANSFORMER SITE TO BE COMPACTED TO 90% COMPACTION (HYDRO—HAMMER IS NOT TO BE USED AROUND BOX PAD). 3. GROUND CONDUCTOR PER UEUD SPEC. 314 1008. Drawing name:C:AiJsersVAlVDocumentsVAutoCAD FilesVCity of Ukiah\Ukiah OH UG Eng Specs\Underground SpecATransformer box pad and conduit detail 317 2425h.dwg Plotted:Oct 21,2014-10:21am No. REVISIONS DATE BY I CK'D I APP'D CONSTRUCTION STANDARD CITY OF U K I A H F IBERGLAS K I t3oX PAD ELECTRIC UTILITY DEPARTMENT CONDUIT AND BOX PAD INSTALLATION DETAIL 80 210CT"^ ���`^ ��� SHEET A OF 317 2425 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 48" 42"\� 35" 29 32" if 54" 45" 51 60„ NOTE: 1. MANUFACTURER REFERENCE: PROGLASS, INC. NO. TX484232 FOR MALTON ENCLOSURE. CITYOF U K I A H ENGINEERING STANDARD ELECTRIC UTILITY DEPARTMENT MODULE ENCLOSURE PCu PAD 81 7JULY12 AMS AMS SHEET 1 OF 1 922 5405 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION SOIL AROUND REMAINDER OF BOX PAD TO MATCH FINISHED GROUND GRADE MODULE ENCLOSURE MAXIMUM 4-5" HEIGHT OF BOX PAD SOIL AT BACK OF BOX PAD I I E I I 1 71 1 M I M I IE 3 —111-1 = = - I 1 - 11=111=1. l I: I 111-1 I M 11= 6" min. .1 .4 1 T 2" 116—* I El I lEl I lEl 11=1 I lEl I I— I I g,-,Ll I I HEIGHT OF CONDUITS INSIDE BOX PAD CRUSHED ROCK PER ASTM C38 HEIGHT OF SOIL GRADIENT #67 (3�4" TO NO. 4 INSIDE BOX PAD WELL GRADED) NOTES: 1 . MODULE ENCLOSURE BOX PAD SHALL BE LEVEL. 2. MODULE ENCLOSURE BOX PAD SITE TO BE COMPACTED TO 90% COMPACTION (HYDRO—HAMMER IS NOT TO BE USED AROUND BOX PAD). N.. REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF U K I A H MODULL LINCI-UbUNL bOX PAD ELECTRIC UTILITY DEPARTMENT CONDUIT AND BOX PAD INSTALLATION DETAIL 2 4,A' ire ra A k Ac- A k Ac- SHEET " OF 317 2431 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 78" 71 " 32" 4X 0.9/16" 1 1/2" TYP. 1 1/2" TYP. i 97.5" 89.5" 1 . PAD SHALL HAVE A MINIMUM LOAD RATING OF 4000 LB. 2. MANUFACTURER REFERENCE: PROGLASS, INC. NO. SG867832 CITYOF U K I A H ENGINEERING STANDARD ELECTRIC UTILITY DEr'AI<h\AL i PADMOUNTED SWITCH BOX PAD 83 ,prnrr AEAC- AEAC- SHEET OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 922 5406 SOIL AROUND REMAINDER OF BOX PAD TO MATCH FINISHED GROUND GRADE PADMOUNT SWITCH MAXIMUM 4-5" HEIGHT OF BOX PAD SOIL AT BACK OF BOX PAD I-1 I I-1 I I I I—I I I-1 111 3" —111-111-111 11-111-1 1—� 1=111=111= I I 1—I 11-1 1 1= 11 1 1=111= 6" min. I-1 I I= 2 I=1 11=1 -I f 1=1 I I=1 I I C 1=1 11=1 1 I 1I=f 11-11 I I I 1=1 I III-III-I 11=1 1=1 I Ed 11=1 I I-11-I 1- I-ITI=III CRUSHED ROCK PER ASTM C38 GRADIENT #67 (3�4" TO NO. 4 HEIGHT OF ROCK WELL GRADED) INSIDE BOX PAD HEIGHT OF CONDUITS INSIDE BOX PAD (TYP ALL CONDUITS) 1 . PADMOUNT SWITCH BOX PAD SHALL BE LEVEL. 2. PADMOUNT SWITCH SITE TO BE COMPACTED TO 90% COMPACTION (HYDRO—HAMMER IS NOT TO BE USED AROUND BOX PAD). 3. GROUND CONDUCTOR PER UEUD SPEC. 314 1007(2) & 314 1008. Drawing name:C:AUsersVAlVDocumen[sVAutoCAD FilesVCiry of Ukiah\Ukiah OH UG Eng Specs\Underground SpecAPadmoum Switch Box Pad Location Detail 317 2426h.dwg Plotted:Oct 21,2014-10:16am No. REVISIONS I DATE BY I CK'D I APP'D CONSTRUCTION STANDARD CITY OF U K I A H PADMOUIN I VVI I �,t-i IJUX PAD ELECTRIC UTILITY DEPARTMENT CONDUIT AND BOX PAD INSTALLATION DETAIL 84 29DE(11^ A�A`� R0.Af^ SHEET OF 317 2426 DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 326 1502 BUMPER POST i I I I I I I I I I 3" CONCRETE 326 1503 REMOVABLE BUMPER POST 1 u Ll Dmwing name:C:AUsersVAlVDocumemsVAu[oCAD FilesVCiry of Ukiah\Ukiah OH UG Eng Specs\Underground SpecABumper Post Spec 3261502-3.dwg Plotted:Oct 21,2014-10:07am No. REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF UKIAH BUMPER POST DETAILS ELECTRIC UTILITY DEPARTMEN, 85 LpkAAMI a nT Ak'1 - SHEET ' OF � DATE DRAWN DESIGNED CHECKED APPROVAL REVISION LEGE' .� SEE SPECIFICATIONS FOR ACCEPTABLE MATERIALS. GROUND ELECTRODE CONDUCTOR CONNECTOR IN-LINE FUSE WITH INSULATING BOOTS F-1 SOURCE OSTREETLIGHT JB �} STREETLIGHT S FUSE NOTL, 1 . FUSES SHALL BE MIDGET FAST ACTING. 2. FUSE SIZE SHALL BE PER THE FUSING TABLE OR AS SHOWN ON THE JOB SPECIFIC DRAWINGS. 3. PROTECTION AT THE SOURCE GENERALLY WILL BE FUSE(S) UNLESS OTHERWISE NOTED ON THE JOB SPECIFIC DRAWINGS. A CIRCUIT BREAKER, WITH APPROPRIATE ENCLOSURE, MAY BE UTILIZED IN-LIEU OF FUSES. Dmwing name:C:AUsersVAlVDocu msVAutoCAD FilesVCiry of Ukiah\Ukiah OH UG Eng Specs\Saeetlights\Srreetligh[Spec 503 0101 sheet 1 thru 6.dwg Plotted:Nov 13,2014-7:22pm 1 No. REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF UKIAH STREETLIGHT WIRING ELECTRIC UTILITY DEPARTMEN LEGEND 86 LophII-AII A nT ARac- SHEET '' OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 5 0 3 0101 SOURCE CONNECT ATCONNECT AT OLUMINAIRE LUMINAIRE II ' II ' ip Q / 0 LLJ N � W Z • I , I W ST.LT. J B I I ASTL.LT. JB I S SS TWO LIGHTS PER SOURCE SOURCE CONNECT ATCONNECT AT LUMINAIRE LUMINAIRE III II W 11� 11� oQ � 0 W N C7 Z � • I • I W ST.LT. J B I ST.LT. J B I THREE OR MORE LIGHTS PER SOURC VOLTAGE ENERGIZED PHASE NEUTRAL GROUND 120V BLACK WHITE GREEN 277V BROWN GRAY GREEN Drawing name:C:\Users\AI\Documents\AutoCAD Files\City of Ukiah\Ukiah OH UG Eng Specs\Streetlights\Streetlight Spec 503 0101 sheet 1 thru 6.dwg Plotted on:Nov.13,2014-7:23pm No. REVISIONS I DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF U KIAH STREETLIG' - 'MIRING ELECTRIC UTILITY DEPARTMEN- DIAGRAM 120 OR 277 VOLT SYSTEM 87 L h If1a/T A nT Akar- SHEET `� OFDATE DRAWN DESIGNED CHECKED APPROVAL REVISION 5 0 3 0101 SOURCE ,t CONNECT AT_,,,�C (��-���� LUMINAIRE Ft I j /II I 'IIII II W0 U ST.LT. JB _-�- L- II MAXIMUM TWO LIGHTS PER SOURCE SOURCE CONNECT AT CONNECT AT� LUMINAIRE LUMINAIRE ISI ISI III I I I /�°' w o C) ��� 111 0 m � ► � ► �� ' I I AST.LT. J B I I ST.LT. J B I THREE OR MORE LIGHTS PER SOURCE Drawing name:C:\Users\AI\Documents\AutoCAD Files\City of Ukiah\Ukiah OH UG Eng Specs\Streetlights\Streetlight Spec 503 0101 sheet 1 thru 6.dwg Plotted on:Nov.13,2014-7:24pm No. REVISIONS I DATE I BY I CK'D APP'D CONSTRUCTION STANDARD CITY OF U KIAH STREETLIG' - 'HIRING ELECTRIC UTILITY DEPARTMEN- DIAGRAM 208 OR 240 VOLT SYSTEM 88 QFe,inaeI n nT ARac- SHEET Z OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 503 0101 L SOURCE SOURCE L(]� L(]� -6- ST.LT. J B ST.LT. J B ST.LT. J B El 11 11 SINGLE STREETLIGHT MAXIMUM 2 STREETLIGHTS SOURCE 151 ST.LT. J B ST.LT. J B — J 3 OR MORE STREETLIGHTS SOURCE ST.LT. J B ST.LT. J B 11 11 MAXIMUM 1 STREETLIGHT EACH DIRECTION SOURCE [5] ST.LT. J B ST.LT. J B ST.LT. J I B ST.LT. J B U U U MAXIMUM 2 STREETLIGHTS EACH DIRECTION SOURCE ST.LST. JAB ST.LT. J B ST.LT. J B ST.LT. J B U 3 OR MORE STREETLIGHTS MAXIMUM 2 STREETLIGHTS Drawing name:C:\Users\AI\Documents\AutoCAD Files\City of Ukiah\Ukiah OH UG Eng Specs\Streetlights\Streetlight Spec 503 0101 sheet 1 thru 6.dwg Plotted on:Nov.13,2014-7:24pm No.I REVISIONS DATE BY CK'D APP'D CONSTRUCTION STANDARD CITY OF U KIAH STREETLIGHT WIRING ELECTRIC UTILITY DEPARTMEN- SINGLE LINE DIAGRAM 89 �e,inae>n n nT Aeac— SHEET " OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 0 0101 #12 AWG CU. #12 AWG CU. — — — LOAD 0 = — _ — _ = LINE LOAD #12 OR #8 AWG CU. FUSE HOLDER, CONDUCTOR AND INSULATING BOOTS 3/4" SINGLE #12 AWG CU. CONDUCTOR SINGLE #8 AWG CU. CONDUCTOR TWO #12 OR #8 AWG CU. CONDUCTORS CONDUCTOR PKLFANATION AT FUSE HOLDER Drawing name:C:\Users\AI\Documents\AutoCAD Files\City of Ukiah\Ukiah OH UG Eng Specs\Streetlights\Streetlight Spec 503 0101 sheet 1 thru 6.dwg Plotted on:Nov.13,2014-7:25pm No.I REVISIONS I DATE f BY CK'D APP'D CONSTRUCTION STANDARD CITY OF U KIAH STREETLIGHT WIRING ELECTRIC UTILITY DEPARTMENT INSTALLATION REQUIREMENTS 90 �e,inae� n nT neac— SHEET OF DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 503 0101 STREETLIGHT FUSING TABLE LAMP SIZE NUMBER OF STREETLIGHTS AND OPERATING VOLTS (WATTS) OPERATING CURRENT PER STREETLIGHT 120 208 240 277 70 SINGLE STREETLIGHT 3 3 3 3 TWO STREETLIGHTS 5 3 3 3 OPERATING AMPERE 0.95 0.55 0.48 0.41 100 SINGLE STREETLIGHT 3 3 3 3 TWO STREETLIGHTS 5 3 3 3 OPERATING AMPERE 1 .22 0.70 0.61 0.53 150 SINGLE STREETLIGHT 5 3 3 3 TWO STREETLIGHTS 7.5 5 5 5 OPERATING AMPERE 1 .80 1 .04 0.90 0.77 250 SINGLE STREETLIGHT 7.5 5 3 3 TWO STREETLIGHTS 15 7.5 7.5 5 OPERATING AMPERE 2.70 1 .56 1 .35 1 .17 106 SINGLE STREETLIGHT 3 3 3 3 TWO STREETLIGHTS 3 3 3 3 OPERATING AMPERE .88 .51 .44 .38 ACCEPTABLE FUSE SIZES: 3, 5, 7.5, 10, 15, 20 AND 30 AMPERE. TO CALCULATE THE FUSE SIZE TO SUPPLY 3 OR MORE LIGHTS IN THE SAME STRING, USE THE FOLLOWING FORMULA: S = 2 * N * A WHERE: S = FUSE SIZE (ROUND UP TO NEAREST SIZE) N = NUMBER OF LIGHTS IN THE STRING A = OPERATING AMPERES PER LIGHT FROM THE TABLE ABOVE Dmwing—C.\Users\Ar\Doc—ms\AutoCAD Files\City of Ukiafl\Ukiah OH UG Eng Specs\St,reetlights\Streetligl1t Spec 503 0101 sheet 1 tt�6.dwg Plotted:Nov 13,2014-7:25pm No. REVISIONS I DATE B`T+CWD APP'D CONSTRUCTION STANDARD CITY OF UKIAH STREETLIGHT WIRING ELECTRIC UTILITY DEPARTMEN-i FUSING TABLE 91 N I I-A I I A m-r A k A SHEET r_ OF OF 5 0L DATE DRAWN DESIGNED CHECKED APPROVAL REVISION 03 0101 096 ' GENERAL ENGINEERING SPECIFICATIONS L��(o 61 cAs)r ALL SUBSTRUCTURE LAYOUT AND DESIGN COMPLETED BY OUTSIDE PERSONNEL MUST BE REVIEWED AND APPROVED BY CABLECOM OF CALIFORNIA, INC ENGINEERING PERSONNEL 30 DAYS PRIOR TO CONSTRUCTION START. ALL SUBSTRUCTURE DRAWINGS OR COMPOSITES SHALL BE TO SCALE (PREFERABLY 1" = 100') AND SHALL INDICATE TRENCH ROUTE AND FOOTAGE. DRAWINGS MUST BE COMPLETED TO COMCAST CORP. CABLE STANDARDS USING COMCAST CORP.CABLE SYMBOLS AS INDICATED ON ATTACHED SHEET. rld�,.�I'EGII°-IC-�'F3�N CALL MAINLINE CONDUIT (2" CONDUIT INSTALLED IN PUBLIC RIGHT OF WAYS, STREETS ORIVEWAYS)SHALL BE INSTALLED AT A MINIMUM DEPTH OF 24"BELOW FINISHED GRADE. SERVICE CONDUIT INSTALLED ON PRIVATE PROPERTY IN DIRT OR PLANTER AREAS MUST HAVE A MINIMUM COVER DEPTH OF 12"BELOW FINISHED GRADE. CONDUITS SHOULD BE PROTECTED WITH A MINIMUM OF 3" OF SAND IN THE BASE OF THE TRENCH AND CONDUIT SHOULD BE COVERED WITH A MINIMUM OF 3" OF SAND PRIOR TO ° INTERMEDIATE BACKFILL. ALL TRENCHES MUST BE COMPACTED TO A MINIMUM OF 95 PERCENT. COMCAST CORP. CABLE PREWIRE SPECIFICATIONS THE NATIONAL ELECTRIC CODE, AS IT PERTAINS TO THE CLASSIFICATION AND LABELING OF ALL CATV WIRE USED IN COMMERCIAL AND RESIDENTIAL STRUCTURES IS AS FOLLOWS: CATVP-TO BE USED IN AIR HANDLING SPACES(PLENUMS) CATVR-TO BE USED IN RISER SHAFTS (ANY VERTICAL PASSAGEWAY) CATVX-TO BE USED AS WIRING IN RESIDENTIAL OR COMMERCIAL BUILDING AREAS OTHER THAN THOSE LISTED ABOVE. THE CABLE THAT CURRENTLY MEETS COMCAST CORP. SPECIFICATIONS IS RG6 AND IS MANUFACTURED BY COMMSCOPE.THIS CABLE CAN BE PURCHASED THROUGH COMCAST CORP. DIFFERENT VENDORS MAY OFFER AN EQUIVALENT TYPE OF WIRE, BUT IF YOU USE CABLE OTHER THAN COMMSCOPE CONTACT THE CONSTRUCTION COORDINATOR FOR THIS AREA FOR APPROVAL.NAME AND NUMBER ARE ON THE THIRD PAGE OF THIS LETTER. PLEASE NOTE: SERVICE LEADS ARE NOT TO EXCEED 150' FOR SERVICE LEADS OVER 150' USE RGII OR CALL FOR INSTRUCTIONS COMCAST CORP.RESERVES THE RIGHT TO REFUSE ANY WIRING THAT DOES NOT MEET OUR SPECIFICATIONS.THIS INCLUDES THE TYPE OF WIRE AND THE METHOD OF WIRING. NO LOOP SYSTEMS! PLEASE SEE ATTACHED RECOMMENDED WIRING EXAMPLES CableCom of California Inc.0 825 Chadbourne Rd. 0 Fairfield, Ca. 94534 N 92 Phone (877) 230-3010 Fax (877) 230-2770 Contra ctor—For_Comeast cr CableComLLC.Net 6. CONDUITS ARE STRAIGHT FOR A DISTANCE NOT LESS THAN 10' IN OR OUT OF A VAULT, BOX OR PEDESTAL AND LINE UP FOR STRAIGHT THROUGH G. 2" PVC SCHEDULE 40 BOE 90 DEGREE, MINIMUM 24"RADIUS SWEEP. THERE SHALL BE NO MORE THAN FOUR(4) 90-DEGREE SWEEPS ALLOWED PER CONDUIT RUN. 2"PVC SCHEDULE 40 BOE 45 DEGREE,MINIMUM 24" RADIUS SWEEP. THERE SHALL BE NO MORE THAN FOUR(4) SWEEPS OF ANY KIND ALLOWED PER CONDUIT RUN. 1" PVC SCHEDULE 40 BOE 90 DEGREE,MINIMUM 18" RADIUS SWEEP. THERE SHALL BE NO MORE THAN FOUR(4) SWEEPS OF ANY KIND ALLOWED PER CONDUIT RUN. RECOMMENDED CONDUIT SUPPLIES VIKOMATIC 11290 POINT EAST DR. STE 230 RANCHO CORDOVA, CA (916) 635-9273 UNDERGROUND CABLE TV CONSTRUCTION SPECIFICATIONS (CONT.) BOX SPECIFICATIONS CHRISTY FIBERLYTE "FL SERIES"MARKED CABLE TV. EACH BOX INSTALLATION SHALL INCLUDE A FIBERLYTE CONCRETE OR IRON LID (TRAFFIC AREAS),AN A FIBERLYTE BOX, EACH RATED FOR INCIDENTAL TRAFFIC. BOX SIZES ARE AS FOLLOWS: B-30 13" X 24" ROUGH DIMENSIONS 13"X 24"X 18" B-36 17"X 30" ROUGH DIMENSIONS 17"X 30"X 18" B-48 48"X 30" ROUGH DIMENSIONS 48"X 30"X 12" wrr �-1�` C�t►�s�aai CABLECOM OF CAL V OPTI N TO S I A CHRISTY CONCRETE B-30 BOX IN PLACE OF A FIBERLYTE FL-30, DEPENDING ON NEED. CableCom of California Inc.10 825 Chadbourne Rd. 11 Fairfield, Ca. 94534 11 Phone (877) 230-3010 Fax (877) 230-2770 Contractor For_Comeast@CableComLLC.Net 93 TRENCH SPECIFICATIONS-PEDESTAL&BOX ROUGH DIMINSIONS COMCAST CORPS. SYMBOL PEDESTALS TV-CPH-1230 12"X 30"X 6" TV-CPH-1730 17"X 30"X 6" BOX ROUGH DIMENSIONS B-30 13"X 24"X 18" ® B-36 17"X 30"X 18" B-48 48"X 30"X 12" wim k-NG"C-Aic sh.ti4 CableCom of California Inc. 825 Chadbourne lid. EM Fairfield, Ca. 94534 Phone (877) 230-3010 Fax (877) 230-2770 94 Contractor For_Comeastn,CableComLLC.Net 0 CP ° o 0 G r G -moo M � o 0 r•, ri O � ' t*t C � 6t 95 J;4 )2T- Fibrelyte Lid No.FL30D 20 lbs. 1:3% ° 2A' ti Fibrelyte Box No.FL30TBox-12 26 lbs. 14% 2" 23191a" 0 22„ o 12Y. FL30T 12" ° Typical 0 SYN1324T A11 Fibrelyte valve and utility boxes are designed to receive efther Fibrelyte, Synertech, standard Christy Concrete or cast iron lids. Both Fibrelyte and Synertech are durable, light weight and proven alternative to concrete. Approximate dimensions and weight shown. Oldcastle Apprax. Ordering Shipping Code Item Wei ht Description FL30TBOX12 BOX 26 lbs. FL30T Box (13" x 24" x 12" high) — 30 per pallet FL3OTBOX18 BOX 35 lbs. FL30T Box (13" x 24" x 18" high) — 18 per pallet FL30TBOX20 BOX 36 lbs. FL30T Box (13" x 24" x 20" high) — 15 per pallet FL30TBOX24 BOX 44 lbs. FL30T Box (13" x 24" x 24" high) — 15 per pallet FL30D UD 20 lbs. Fibrelyte Lid FL30T UD 20 lbs. Fibrelyte Lid, Bolt Down (order FL99 bolts separately) FL30XB EXTENSION 9 lbs. 6" High Extension FL30XB EXTENSION 10 lbs. 8" High Extension SYN1324T UD 33 lbs. Synertech lid, bolt down (order FL99' bolts separately) FL30T BOX FL30T FIIBRELYTE BOX d castl a Pre cast o ME NAME FL30JSO 13"x 24" Enclosure Solutions Phone= (800) 486-7070 Fox: (800) 486-6804 ISSUE DATE: January, 2011 Copyright©2011 Oldcastle Precast lnc WWW.OIdcastleprBCSsLgom FIBRELYTE _ 96 68 Copyright©2011 by Oldcastle Precast Inc. Fibrelyte Lid No.FL36D 35 lbs. ,.,%. 301 " o Fibrelyte Box No.FL36TBox-12 40 lbs. 18'18" 2" 0 31%" 16 is" o 12" Typical FL36T 0 0 SYN1730T All Fibrelyte valve and utility boxes are designed to receive either Fibrelyte, Synertech, standard Christy Concrete or cast iron lids. Both Fibrelyte and Synertech are durable, light weight and proven alternative to concrete. Approximate dimensions and weight shown. Oldcastle Approx. Ordering Shipping Code Item Weight Description , r 12 BOX 40 lbs. FL36T Box (17" x 30" x 12" high) — 20 per pallet 18 BOX 52 lbs. FL36T Box (17" x 30" x 18" high) — 12 per pallet 20 BOX 58 lbs. FL36T Box (17' x 30" x 20" high) — 10 per pallet24 BOX 64 lbs. FL36T Box (17" x 30" x 24" high) — 10 per pallet LID 35 lbs. Fibrelyte Lid LID 35 lbs. Fibrelyte Lid, Bolt Down (order FL99 bolts separately) FL36X6 EXTENSION 12 tbs. 6" High Extension FL36XB EXTENSION 18 lbs. 8" High Extension SYN1730T LID 60 lbs. Synertech lid, bolt down (order FL99 bolts separately) FL36T BOX FL36T FIBRELYTE BOX Idcastle Precast® FIE NAME FL36JSO 17"x 3U" Enclosure Solutions � ISSUE DAM January, 2011 2 YTE FIBKLL Phone: (BOO)486-7070 Fax: (800) 466-6804 Copyright®2011 Oldcastle Premst loc. www.oldcastleprecast.com 97 Copyright 0 2011 by Oldcastlee-Precast Inc. 69 T D 9E usr:�o Utfoly-and Valive 0 FlChed PC YP'Q2-!C1C face anc7crcc ir. concrete nhib(or Ejeorical and Telepborte'S b Exceed; AS-U-ID1693 S;c-Cords for Fnv=,cnryilvwc Stress Crcc�*r, Rcs'stL;ncc Troffir Um"S k TGAC VQIf&-6 a Welts 75 Slo!c SPCO'Cc,:;ons Drapriag#a REINFORCED CONCRETE UD P0F WDOT 0 No,830D 44)hril01 MAG 0 2:%' Pr's,Vw 15,S'.GennBasins 0 CT ELERICAL Box 2' 0(1355 Rtferpme C uiric o No,MOSOX Id 138 Ibs, FL30j) FJ 30T Inval44cli poymtr pmdom 6 22'. yp Cal Our Catalog ly, 29 Y, aur Impany MW N30-61i Contac?Its A I'JI d-S(y tr th -d.o,l s'dc -.clou!-;. N-56u;nq Emplo.-rinent sn.j de" q'.de af�c back (;Iq App--- d,-,." .'d ";q1z r'.•oma- Approx. Dc"'.9 5-pplo9 C 0 C Ch N3000X IN30 LICCI(ICUI LID. SPCC;'�cc,;ons- 16 per :)allct I E 44 )1He:nI--rCLd concrete ChfistySalesWdca!AieprLca!i;CDM 9 3 ORD L 11 C,D LIC 1-10 Vbrclytv !7d, non-concrCin 4301 _ i IL; 44 ikeiolo,ced concrete, tol, Co,., (o-du- N99 bots beocvc;ely"l 2 U L; ITe, b-11 do— (order bDlts seoLrately) 830-61 D COVER 313 Stecl cnCckcr plate Steal checker Po(r, ell CIL'wrt (0'acr 'LIJ9bDlis Senc,otely ©30X12 EXTENSIW4 i 126 12' ?cinforccd ccncrete 16 per -cliet 830SL 51-AB �51�- Re;ofoliced co,c,e!c (16- r 28") CcivanYng av01IrDle Co 0;: steel covers e, N30 BOX File Name:N30-IS0 N30 ELECTRICAL BOX Isspe Vale:January 2009 13-1/4"x-24-1/4" Mfi,,DFP-qTP Phone:(800)4s5-7970 Fax:(800)406-68,04 www.oldcastleplrecast coin 0 200 OW'qa4e Precast,Inc- [Home][The Company][Thei%ataW[Co intact Us]!Site Map] I @ 2008 Oldcastle Precast,Inc.. 98 http://www.oldeastleprecast.con-i/chnstyconcrete/elee—tele—boxes—catalog_'3.himl 2/9/2011 Christy Concrete Product6 (Am 111 111111 WIMIUMV, MEE= w U41�1 an FJ°J.ptwr2 Etched po ypropyle^e face y o Fcce oncI-ored ,n concrete ♦ t)Itro-violet mhib-tor Electrical andTelephone® 0 Exceeds AS7N-D1683 S:c^dcrds for Env'rcnmen,c'. Stress Crcct`nG Re:'stcr.cc f Traffic Uf tate!S Tcdific ValYe6 0 fl, Meets Coe^ons ;t6 slate saecfr'catrons prainsg� REINFORCED CONCRETE LID PDF NO.B36D , M3CiT® 76 LBB. 7✓;" (. 100 VAG 0 3W _ pas,Vao€rs,5 Cama Se5in5 0 �►' 7,. t iscs 1 a�4 6 ELECTRICAL 137X FL367 Nov.N30BOX mss RewncE Gow G 172 lbs, IF Patyr?tirPral> 0 Fi�felgl�SpxFS® 6 -'✓79%6 Ty : CI v Our Catalog � �y 13 04 7n our Company . N36T N36-61"I colt ct U5 /, h,qn dc,e ty 'c-.farcc6 cprr,,na pull cno juneiion . w;Ih crd old s'de knockOW-. mcln grcde ono mc;r' t-k I:frig, npprox'mole d'reasa- Ord Hetgr: scorn.. ca �ni tp117j'Fd1E@i - . Approx. order'nc Sr.-pp,nq Cocc Kc- Nlc:aht 6cscriel or, _ I R38Hox BOX 172 N36 Els 'ricol Sort (';d" x-3Cv< }- fleets ;?6 Stale Sperm-c .'tris- h pc, ocket Cft[tSFBfESlKoldcastiepreCtt 336D LID 76 Reinforced conc•ele =1.361) LID 35 Fbrclyte hc, ron-concrete 436T ' LID 76 Reinlorc=_d concrete, bdA down (a^de- %99 bots seporetely; FL36` LID 35 F.brelyl.e I:d, volt down (arcs' `.99 bolls =-eperct cly) m�—. - F3CGVER `6 r _eacrcteP 36 6t,1 CQV-R 56 Steel checker dote, 5bit conn crde F"9 bolls 36X [ EXTE(Sw 8s 2" zanforceu concrtte A Per po ct 636SL5119 nni 10 4einlorced concrete (-n- 3 ") " f -. zinq ov.,aaore on ❑li steel covers 36 BOX s or File Name:N38 ISo N36 ELECTRICAL BOX 17-1/$"x 30-1/4" Lssue Data;January 2049 _ NIH[�ERMFF�4�Ylf?9�EYILI.EJFHQG-.NIX hone:(NO)4s5-7070Fax:(1300)4M-004 www.oldcastleprecest.com 020P8 Oldcaspe [tiomej[The Cozaany]ffhe CaLlorg][Contact Us][Site map] ©2006 Oldcastle Precast,Inc.. 99 http://-www.oldeastleprecast.com/christyconcrete/elec tele_boxes_catalog_5.btml 2/9/2011 Christy Concrete Products Utility and Valve a REINFORCED CONCRETE UD No,"D2 Eic-cu'rcaa and�i�kFnrnE o " 396 lbs. Trofrre Miffs 8 T rt)ffC al11-F'e5 0 47-Y � f3r3in3gE _q PDF t1�rfJr• '2V e l� 1 (va r) MAG 0 UTILITY Bust 3" No,13488,OX Pts,veurts,s czral Bsina® 376 Ibs, / .. 14' Irtst:alra'aan P(0"a4rea 0 !® i 1yPicvl .-• :� F lsr ifs 27Ys` 4% .a +o.+ l P ®' I Fibre3yle PPPs 8 � �� Our Calan 5 OAr Company r +c 'E r_'nrcrt5 c.on crc r• bon s;'r _ �y�q4$Qq/s v.. sn.�:nq nou acre pos>oncd to rmm�ta'n proac 13481 2 L3 --J520 -- and bock 6u;rg. kpproz:mnlcro drn c�s'ons Contact tis Approx. r7lglDt/filnt Ordering Shipping - l Gcsde item ht De;r.riptinn - 84ayOx° 30Y, 376 B48 Jolty iiox SG%:' x 48ii")- 3 per pallet - l ( gc Reinforced concrete jf�n•> SID S96 _G .�..Asy..,.___...� 54BM7 JD 521 4 pc. Reinlorced --rcrete wzh taro '—C oval. Iconcre c -eodiny I:ds chfl hysalc&'T-i wcavleprecwS.xorn B48-627 C6,i i 155 2 ec_ Stce, checker p'uic B48-62G COVER 154 Z _. Ste..; checker cte uiih two 10" found; el!-closing, _^.d-ng 'd 84BXIO50% 288 10- Reln`o'ced concrete-- 3 per pottet B4BSi- sl-A.9 4pfi Ren+^reed rencre e (36" x 53' Wiq not accept 'ao'i (see Electrical X48- Box) Gob�nnizir:g ❑vci'a�'c on c'f slncl ceveis. t M BOX a File V. le Narne:EWI3 BOX ISD B48 UTILITY 30-1/4"x 48-1/4" t Issue Date:January 2009 M,A Ji,TR,4CYlr30;PIW- PHl3ENIA - Phone:(spo)4ss-7070 Fix 1800)48501304 www.oldcastle_precas-t.com 02904 Oldcesge Precast,lne.. Nome [The Company] The Catalog)[Contact Us][Site Mapj ©2008 Oldcastle Precast.Inc.. 100 http://www.oldcastleprecast.com/christyconerete/utilityandvalve boxes_eatalog_16.htrnl 2/9/2011 MATERIAL LIST [_AT78TT PID: 301 179750 PARTM DESCRIPTION WEIGHT(LIS) P8173018AT 17-x30-xi8-LOWER SECTION-ATdT �:# 642 CA1730006AT 1 Yx30-%6-I.11PPER SECTION 279 NXTDOWN/DRAG OFF ALL GRIP STEEL COVER-AT&T 93 ACCESS COVER- BOLT DOWN/DRAG OFF SINGLE LEAF -Ami' BLIND LIFT HOLE H-20 TRAFFIC RATED NON-SLIP COVER FINISH r2Y21 J__ GALVANIZED ANGLE FRAME- EXPOSED CAST-IN STYLE AT&T NAME PLATE 0 .D UPPER SECTION- 0 SC' 17 tj o LOWER SECTION WITH RACKING 6"x 6"THIN WALL KNOCK OUT 8 HOLE CABLE RACK (4 LOCATIONS) (2 LOCATIONS) CUSTOMER SERVICE Order and Delivery assistance 800 843-9569 fSSUE DATE: JES#Awn ��^x3o�x24" o7i11i2o12 AT&T SPLICE BOX AGENCY SERIES: 101 Nr TRAFFIC RATED DRAG OFF NON-SLIP COVER PART#t JERSENPRECAST.COM K 173024AT K 173024AT_SHT1 C.DWG -'JCwPYRIGHT 2012 ALL RIGHTS RESERVED ATuT PID: 301 179750 17" INSIDE WIDTH 2!/2"GALVANIZED ANGLE FRAME EXPOSED CAST-IN STYLE STEEL COVER NOT SHOWN FOR CLARITY 4 = a N LLJ r' ae (n OY PLASTIC INSERT LAa �I� (8 LOCATIONS) d 6" e ( e I ♦ •IM ww a (I'� to w 0Ln a I - v ♦ • 0 0 v � o v. v i0 2" a 6"x 6"THIN WALL KNOCK OUT (4 LOCATIONS) 3"- 3" INSIDE FOLD OUT DETAILED VIEW CUSTOMER SERVICE Order and Dsov"assistance 800 843-4589 ISSUE DATE: 07111 /2012 JES 17"x PLIxE B _ATetT SPLICE BOX ACEr,cY sERrEz��CAST TRAFFIC RATED DRAG OFF 02 PART M JENSENPRECAST.GtIM NON-SLIP COVER K 173024AT K 173024AT SHT2 C.CSWG 1.1 <<:(OPYRIGHT 2012 ALL RIGHTS RESERVED MATERIAL LIST AT81T PID: 301 179768 PART NUM DESCRIPTION WEIGHT(LBS) P82436AT 2'-0'x 3'-0'x 24'LOWER SECTION-ATBtT 1021 CA2436006AT 2'-0'x 3'-0'x 6'UPPER SECTION-AT&T 343 BOLT OOWp)DRAG OFF NON-SUP STEEL COVER-TRAFFIC 160 BLIND LIFT HOLE ACCESS COVER— f' BOLT DOWN/DRAG OFF SINGLE LEAF H-20 TRAFFIC RATED NON-SLIP COVER FINISH 21/2 GALVANIZED ANGLE FRAME EXPOSED CAST-IN STYLE AT&T NAME PLATE d UPPER SECTION D SC' >Ts LOWER SECTION WITH RACKING 4.35"/4.S"STEPPED DUCT TERMINATOR (8 LOCATIONS) 6"x 6"THIN WALL 8 HOLE CABLE RACK KNOCK OUT (2 LOCATIONS) (4 LOCATIONS) CUSTOMER SERVICE Order and Delivery assistance � 800 843-9589 2' SSUE DATE: 0711112012 � _ ATBtT SPLICE"xCE BBOOX AGENCY SERIES: 103 PiPE.4: TRAFFIC RATED DRAG OFF e�aT NON-SLIP COVER N: IENSENPRECAST.COM K243630AT K243630AT SHT I C.DWG 2 -C1COPYRIGHT 2012 ALL RIGHTS RESERVED ATaxT PID: 301 179768 i 2'-0" (INSIDE WIDTH) 8" 8" 2Y GALVANIZED ANGLE FRAME EXPOSED CAST-IN STYLE STEEL COVER NOT SHOWN FOR CLARITY d ! a _ N lU d 0 � !V 4.35"/4.5"STEPPED Z k DUCT v ® I' 'I ® ° TERMINATOR 00 4" 1'-1 " (8 LOCATIONS) e ° o k 5o Fn Lu -- - - i _ co z a o d I `D ZV2"O PLASTIC INSERT ® (8 LOCATIONS) a I 6"x 6"THIN WALL KNOCK OUT (4 LOCATIONS) a 0 I I INSIDE FOLD OUT CUSTOMER SERVICE DETAILED VIEW Order and Delivery assistance 800 843-9569 ISSUE DATE 07/11/2012 EHEERAT&TSPLICE — ATBiT SCE BOX ^ccrrcr SERIES: pRE[gSrT TRAFFIC RATED DRAG OFF 104 --- PAR K' - - JENSENPRECAST.COM NON-SLIP COVER K243630AT K243630AT SHT2 C.DWG 2.1 J OPYRIGHT 2012 ALL RIGHTS RESERVED MATERIAL LIST AT&T PID: 000600072 PART NUM DESCRIPTION WEIGHT(LBS) P83SAT48 3'-0'x 5'-0'x 4'-0'BASE WITH WICKING-AT&T 5214 CA35ATIN5 TORSION HINGED NON SLIP STEEL COVER-TRAFFIC RATED 445 ACCESS COVER TORSION HINGED DOUBLE LEAF H-20 TRAFFIC RATED(NON IMPACT) NON-SLIP COVER FINISH ADJUSTABLE SKIRTED STYLE FRAME AT&T NAME NAME PLATE 7�I F7 .SS BASE SECTION 4 WITH RACKING 4.35"/4.5"STEPPED DUCT TERMINATOR S, O (16 LOCATIONS) --07/8"PULL IRON 18 HOLE CABLE RACK STRESS RELIEVED, (4 LOCATIONS) GALVANIZED (4 LOCATIONS) 012"x 2"SUMP CUSTOMER SERVICE Order and Delivery assistance 800 843-9589 15SUE DATE: 0711112012 AT&T SUB-SURFACE ENCLOSURE ncENcr SERIES; pia ' TRAFFIC RATED HINGED PTS-3660 105 NON-SLIP COVER PART"` JENSWRECAST.COKN K 3 ST48AT K35T48AT SHTI C.DWG 4 UPrRI(Mr 2012 ALL R(GHrS RESERVED AT8zT PID: 000640072 3'-0" (INSIDE WIDTH) Mr STEEL COVER NOT SHOWN CCS l FOR CLARITY • + o = ® 012"x2"SUMP 01/2"PLASTIC INSERT (12 DATIONS) 6" 1'-2" 2'-4" 1�4 I I I o I � J, I - - - - - - - - i I j 0 Iid a. 1'-3Y2" 2' 4�/z" 4„ a _ ---7 0��$"PULL IRON - u STRESS RELIEVED, GALVANIZED I (4 LOCATIONS) I 4.35"/4.50"STEPPED DUCT TERMINATOR (16 LOCATIONS) i $o tV I INSIDE FOLD OUT CUSTOMER SERVICE DETAILED VIEW Order and Delivery assistance 800$43-9569 fSSUE DAZE: 07/11/2012 AT8IT SUB-SURFACE ENCLOSURE AGENcr SER"s:� Pfffr NT TRAFFIC RATED HINGED PTS-3660 106 PART k 1ENSENPRECAST.COM NON-SLIP COVER K 3 5T48AT K35 f48AT SHT2 C.DWG 41 'c0VYR1t,Hf 2017 ALL RfGHrS RESERVED MATERIAL LIST ATUT PID: 000600304 PART NUM T DESCRIPTION WEIGHT(LIS) P8466AT 4'-0'x 6'-6'x 4'-0'BASE WITH RACKING-AT&T 9823 CA466ATINS TORSION HINGED NON-SUP STEEL COVER-TRAMC RATED 710 ACCESS COVER TORSION HINGED DOUBLE LEAF H-20 TRAFFIC RATED(NON IMPACT) NON-SLIP COVER FINISH ADJUSTABLE SKIRTED STYLE FRAME AT&T NAME PLATE 6� d C-; 22 HOLE CABLE RACK (8 LOCATIONS) d BASE SECTION WITH RACKING 4 0 4.35"/4.5"STEPPED a DUCT O TERMINATOR a (20 LOCATIONS) a 12"0 x 4"SUMP 07/8" PULL IRON STRESS RELIEVED, GALVANIZED (4 LOCATIONS) 12%"x 24"TERMINATOR PAN (8 LOCATIONS) CUSTOMER SERVICE Order and Delivery assistance 800 843-9569 ISSUE DATE! 07/11/2012 jEATtuT SUB-SURFACE ENCLOSURE AGENCY SERIES: f WrAVY TRAFFIC RATED HINGEDPTS-48 78 107 )L NON-SLIP COVER PART i_ IENSENPRECAST.COM K466DTATT K466DTATT SHT( C.DWG 12 ;COPYRIGHT 2012 ALL RIGHTS RESERVED 4'-(" AT&T PID: 000600304 (INSIDE WIDTH) STEEL COVER NOT SHOWN — ——— — FOR CLARITY 12Y x 24" T TERMINATOR PAN — T (8 LOCATIONS) 03/9 PULL IRON STRESS RELIEVED, GALVANIZED (4 LOCATIONS) X12"x 4"SUMP • ,• r.. 6" 8" 6" M '���� .. a " 1I6 (DOLJ I I I ' I I 4 �22}"--j 61" ( N N L. C 1 ° -� �r-- _ m34"PLASTIC INSERT (16 LOCATIONS) f � Ij I, o-4 4.35"/4.5"STEPPED — — DUCT TERMINATOR (20 LOCATIONS) INSIDE !HFOLD OUT CUSTOMER SERVICE DE t EED VIEW Order and Detivvy assistance 800 843-9569 ISSUE DATE: 0 7/1 I l 20 1 2 -� JER � 4'a"xh'b"x4'o"iE ATBtT SUB SURFACE ENCLOSURE AGENcv SERIES:r-A ST TRAFFIC RAPED HINGED _ PTS-4878 108 NON-SLIP COVER rARr r` 1ENSENPRECAST.COM K 466 DTATT K466DTATT SHT2_C.DWG 1 2 1 ,COPYRIGHT 2012 Au RIGHTS RESMID at&t AT,& F Specifications Trenching Conduit Boxes A Guide for California Residential Property Owners in a Municipal Underground District This guide consists of AT&T California specifications and diagrams for trenching and underground support structure and other make ready work performed by property owners and their agents as required by AT&T for conversion of its aerial communication facilities on residential private property. Any deviation from the specifications provided in this document must be approved by the local AT&T Engineer. AT&T California 109 TABLE OF CONTENTS General Information on Underground Districts ....... 3 General Construction Requirements ....................... 3 Trenching....................................................................4 Conduit ....................................................................... 5 PullBoxes ................................................................... 6 PullBox Diagram.......................................................................... 7 Bonding and Grounding ........................................... 8 110 AT&T California 2 General Information on Underground Districts Your local municipality has passed an ordinance in your neighborhood for the conversion of aerial communication and power facilities to underground facilities. The area to be converted from aerial to underground facilities is referred to as the "District". AT&T's California Public Utility Commission Tariff Schedule A2 defines responsibilities for both the property owner and AT&T to convert the communication facilities on private property as described below. The property owner is responsible for the trenching and underground supporting structure (conduit and pull boxes) between the public way and the building on your private property. AT&T is responsible for converting the existing aerial service wire or cable to underground using the supporting structure provided by the property owner. The trench work on the private property must be completed prior to the start of construction scheduled for your neighborhood street. General Construction Requirements 4. Construct trench and place substructures according to AT&T plans and specifications. 5. Request and get authorization for any design change from the AT&T engineer or AT&T inspector prior to implementing the change. 6. Call [insert phone no.] for questions or information regarding the requirements in this Guide. 7. All trenching and conduit work must be completed on your private property before the scheduled date for conversion of facilities on your neighborhood street. 111 AT&T California 3 Trenching 1. The trench route from the telephone box on your house to the boundary of the street at your property line will be determined by AT&T. 2. Minimum radial clearance from all other trench occupants, except CATV, must be no less than 12 inches. A minimum 24" of coverage (dirt backfill) over the conduit is required within 5' of your property line (trench depth should be 27"). A minimum of 18" of coverage is acceptable for the remainder of the trench. 3. There may be no more than two 90 degree bends or a combination of bends that exceed 180 degrees total. If this requirement can not be met, then a minimum size 11" x 17" pull box must be installed in the conduit run in lieu of the bend. Consult with the AT&T engineer if necessary. TELCO(AT&T)ONLY TRENCH JOINT TRENCH FINAL GRADE FINAL GRADE AL - T AL 24"MIN. 24"MIN. 12"SAND 12"SAND 0 G T (D 1"SAND (TYPICAL) 12" SEPARATION D $ 3"SAND (TYPICAL) 0 0 0 0 0 TELCO GAS CABLE PRIMARY POWER SECONDARY POWER 112 ILAT&T California 4 Conduit Conduit placed for AT&T must be for its exclusive use. AT&T will not occupy the same conduit with other utilities or foreign cable/communication systems. AT&T may refuse to occupy conduit that deviates from our plans and specifications. The property owner is responsible for repairing or resolving any problems with the conduit they have installed that prevents AT&T from pulling its wire through the conduit using normal installation methods. Conduit must be rodded, cleared, and roped prior to AT&T pulling in wire. Material Requirements 1. Two inch (2") conduit must be type PTS 66/DB 120 rigid plastic or Schedule 40. • Minimum sweep for 2" conduit is a two ft 90 degree radius • Maximum of two (2) 90 degree bends • Install one quarter inch (1/4") plastic rope pull line, No. 12 pull wire, or weather proof pull tape 2. Rigid steel, condulets, plumber's fittings, flexible tubing, or water and gas pipes are not acceptable materials. Installation Requirements 1. Minimum trench coverage for conduit is detailed under Trenching. 2. Conduit must be terminated into the ends or sides of the box. Conduit may not enter the bottom of the box. 3. Conduits at the house must be plugged by the property owner to provide a seal against water intrusion. 4. Use a temporary universal plug to keep conduit free of debris. Cap all stubbed conduit. Stake conduit at property line for AT&T tie-in. 113 AT&T California 5 Pull Boxes Material Specifications All pull boxes that will be owned and maintained by the property owner must be approved for use by AT&T. You may purchase from any manufacturer that meets AT&T's specifications for boxes. Boxes placed on private property and owned by the property owner must have a generic telephone emblem on the lid. The use of AT&T's name or logo is not permitted on a property owner's box. The pull box must be for AT&T's exclusive use. AT&T will not install its facilities in any box that is also being used by other utilities. Installation Specifications for Boxes 1. Boxes must be installed at the final grade of the property. 2. A pull box for drainage and to prevent water from entering your house is required on your property at the property line when the conduit to the telephone box on your house is below sidewalk elevation or when your house is more than 2% down grade from the street elevation. 3. A minimum of six inches (6") of compacted sand, graded level is required under all pull boxes. Equip each box with sump hole and crushed rock for drainage. 4. Conduit must terminate at the end wall or side wall of a pull box. Entry through the bottom of a box is not acceptable. 5. All conduits entering knockouts in a plastic or polymer box must be cut within one inch (1") flush with the inside of the wall and sealed. Bush ends on conduit to remove sharp edges. All joints must be mortared and all unused ports and openings sealed. Use cement mortar, water plug cement or other approved prepared mortars. 114 IL AT&T California 6 11 CONDUIT TERMINATIONS IN PULL BOXES 2"SERVICE CONDUIT 2" SERVICE CONDUIT TO HOUSE TOP VIEW H 4„ ACCESS OPENING END WALL SUMP SIDE WALL 2" SERVICE CONDUIT 2"SERVICE CONDUIT SIDE VIEW 4" 4 4" 4" END WALL DO NOT INSTALL SERVICE CONDUITS INTO THE BOTTOM OF THE BOX 115 AT&T California 7 Bonding and Grounding Bonding and grounding requirements must meet the National Electrical Code. Grounding Options are listed in the order of preference. 1. #10 copper ground wire to Electrical Power Service Grounding Electrode, Service Grounding Electrode Conductor or Service Panel 2. #10 copper ground wire to a Concrete-Encased Electrode meeting the requirements of the NEC (LIFER Ground) 3. #10 copper ground wire to a Ground Ring meeting the requirements of the NEC or to the metal frame of the building which is effectively grounded. 116 AT&T California 8 Attachment 2 Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482-5400 (707)463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the project described as: Perkins Street Underground Project 2. That the nature of the work: Installation of an underground system to re-enforce the electrical capabilities, Specification No. 14-15. 3. That on the 11 th day of August, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is Coastside Concrete & Construction, Inc., 5958 Petaluma Hill Rd., Rohnert Park, CA 94928. 5. That the property location of work performed herein referred to is situated in the County of Mendocino, State of California, and is described as follows: Perkins Street from State Street to Pomeroy Street. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date Kristine Lawler, City Clerk Date State of California County of Mendocino 117 Agenda Item No.: 7c MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-208-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approve the Purchase of Printing Services for the Activities and Recreation Guide from Wesco Graphics in the Amount of$45,127.62 Plus Tax. DEPARTMENT: Community Services PREPARED BY: Mary Horger ATTACHMENTS: Attachment 1- Bid Tabulation - Recreation Guide Printing Summary: Council will consider approving the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics in the amount of$45,127.62 plus tax. Background: The Community Services Department publishes an Activities and Recreation Guide three times per year: winter/spring, summer, and fall. 18,000 copies are run for each issue. The production of this publication requires the services of a printing company. Discussion:A Request for Bid (RFB) was issued on November 1, 2017, for the printing of the Activities and Recreation Guide. The pricing is based on a three-year agreement, with nine (9) publication runs total, at 18,000 copies per run. Price includes delivery and mailing of the completed Guide. Bids were received from six vendors. Please see Attachment 1 for a copy of the bid tabulation. RECOMMENDED ACTION: Approve the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics for a three-year term in the amount of$45,127.62 plus tax. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: 10022850.54100: $17,000 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Tyler Anliker, Buyer;Tim Poma, Recreation Coordinator;Tami Bartolomei, Community Services Administrator Approved: 1 S Sa gi e+.omo, City Manager Wesco Graphics, Inc. was the low bidder. It is Staffs recommendation to approve the purchase of printing services for the Activities and Recreation Guide from Wesco Graphics for a three-year term at$5,014.18 per run, for a total price of$45,127.62 plus tax. Funds have been budgeted for Fiscal Year 2017/2018, and will be included in the proposed budget for each subsequent year of the agreement. Please note that a majority of these production costs are offset through advertisements sold through the Recreation Guide. 2 2 M � O O C 41 O O C 41 O O M 00 i N O N N O a E Q Io A d N a J Q Ll CA N O O a N M c f6 L.D O N N N 00 0) 41 O 3 N CC -U� O O vO v N 0 0 O -0n 00 C L.D 7 iii O D Ln c LU in in 0 C7 O O Z O N M O_ c u o ~ a 0 -0 m Z w a) M co CC -O O m U O v a s C LU Q C< ca J m Co 0 HN LL M N Q u OO N Ln 4-1C M m wO O Ln L^ a L.D Ln o Z00LA P: vZ L Z vi � in in a V 00 N U s 00 N CL N U LA LA � O O U U u Lr N - - w Q O N U r-I O N O O °J To is 00 ++ ++ i O � X H H O O O 7 0) CC CC i O Z N m w 4, O 2 41 U 7 Q N r- < Agenda Item No.: 7d MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-210-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT:Approval of Ukiah Valley Fire District and City of Ukiah Employee Transfer Agreement. DEPARTMENT: Fire PREPARED BY: Kirk Thomsen ATTACHMENTS: Attachment 1- Employee Transfer Language - Draft Summary: On the August 24, 2017, in a joint City Council and District Board meeting, a Joint Powers Agreement for the Ukiah Valley Fire Authority was approved. In order to bring equity to team members and standardize employment packages, the transfer of employees from the District to the City is recommended. Background: Since 2013, the City of Ukiah (City) and the Ukiah Valley Fire District (District) have been exploring a long term merger of fire services. This was finalized on August 24, 2017, in a joint City Council and District Board meeting. In that same meeting both agencies authorized the District President and the City Manager to open limited negotiations. Through the Joint budget adoption process for both agencies, personnel costs are allocated equally. Discussion: In order to bring equity to the team members and standardize employment packages, Staff recommends for paid staff to be moved to the City of Ukiah. City of Ukiah IAFF local 3686 and Ukiah Valley Fire District Employees Association have met and both agreed to the attached agreement (Attachment 1). The Fire Executive Committee reviewed and recommended forwarding on to the legislative bodies for approval. The Ukiah Valley Fire District Board approved this agreement on November 8, 2017 regular meeting. Note: The RECOMMENDED ACTION: Approve Ukiah Valley Fire District and City of Ukiah Employee Transfer Agreement. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S e Sa gi o, City Manager volunteers will remain on the District's portion of the operation. 2 2 Attachment 1 Ukiah Valley Fire District and City of Ukiah Employee Transfer Agreement This Agreement is made and entered on , 2017, in Ukiah, California, by and between the Ukiah Valley Fire District ("District"), a county fire district organized under Health and Safety Code Sections 13800 et seq., and the City of Ukiah ("City") a general law California municipal corporation in order to achieve standardization and equality of status, seniority, compensation and benefits amongst the staff of the Ukiah Valley Fire District and the staff of the City of Ukiah Fire Department. WITNESSETH: WHEREAS, on August 24, 2017 the District and the City entered into a Joint Powers Agreement ("JPA") to maximize the use of existing resources and to coordinate the delivery of fire, medical, and other emergency services at a high level of service; and WHEREAS, in furtherance of the goals and purposes of the JPA the parties anticipate that many employees of the District (the "Transferring Employees") will end their District employment and become employed by the City through attrition, promotion and negotiation with Labor representatives; and WHEREAS, the parties desire to achieve standardization and equality of status, seniority, compensation and benefits among the City staff and the Transferring Employees effective upon transfer of employment as provided herein; NOW, THEREFORE, the Parties, for and in consideration of the mutual benefits, promises, and agreements set forth herein, AGREE as Follows: Employment of Transferring Employees by City Effective December 17, 2017 ("Effective Date"), Transferring Employees are to be employed by the City under the terms and conditions of the City's Collective Bargaining Agreements with LA.F.F. 3686. Transfers of existing employees will follow and comply with the terms and conditions of this agreement. The following provisions relate to the continuing obligations pertaining to the employees transferred by the District to the City: In accordance with the applicable Collective Bargaining Agreements and Civil Service Rules, the City agrees to treat all employment service with the District as equivalent of service with the City for purposes of employment status, seniority, and benefits relating to wages,hours, and terms and conditions of employment that are associated with seniority with the City. In the event this Agreement is terminated and any employee is transferred back to the District as its sole employer, all employment with the City will be treated by the District as the equivalent of service with the District for the same purposes referenced above. 3 1 Attachment 1 If a Transferring Employee's base salary being earned at the time of transfer to the City was greater than the top range/control point band for the comparable classification in the City, such employee's salary shall not be reduced,but the employee shall be placed at a retained salary rate until such time as the salary range/band for the classification with the City meets or exceeds the salary of the employee. All sick leave and vacation hours accrued by Transferring Employees at the time of transfer to the City shall be transferred with the Transferring Employees. If employees are transferred back to the District, all sick leave and vacation hours shall be transferred with the employees. If during the term of the Agreement, a payout of accrued vacation and/or compensation time earned is made for a Transferring Employee upon termination, retirement, death, or other reason, such payout shall be paid by each entity as defined in the Joint Powers Agreement budget percentage process. Transferring Employees will be brought under the CityNservic health insurance plan and the City agrees to allow Transferring Employees credit upon retirement from the City. The District shall continue to pay pre-funding of the ben , ysts or any other associated costs ("Retiree Costs") of any retiree health insurance plan for retiredmployees. Utilization of Transferring Employees While on the Effective Date the City will become the employer of Transferring Employees in addition to the City's existing employees, the utilization of employees to achieve the goals and purposes of the Agreement for Shared Management of Fire Departments ("JPA") and to satisfy legal requirements imposed on the District under Health and Safety Code Sections 13800 et seq. shall be subject to the Powers and Duties of the Fire Executive Committee as provided in Sections 5 and 6.A of the JPA and, where legally required, the concurrence of the District Board of Directors. Workers' Compensation Claims and Insurance The City shall not be responsible for the payment of insurance coverage, claims, or benefits to any District Employee or Transferring Employee arising out of their employment with the District prior to the date of transfer. The District agrees to fully indemnify and hold the City, its officers, employees and agents harmless from any claim, benefit, expense or cost incurred for such employees Volunteer Coverage Volunteer personnel shall not be included in the City's workers' compensation program but shall remain under a separate policy of insurance naming the District as the employer. The provider of such coverage will be chosen by the District Board. 4 2 Attachment I Termination Upon termination of The Joint Powers Agreement, in order to provide fire protection services in the District, the District agrees to offer, not require, reinstatement of all Transferring Employees. Upon termination of The Joint Powers Agreement, the District intends to offer any Transferring Employees that accepted job positions with the City in accordance with this Agreement, the following: a. The employee's status upon reinstatement must be equivalent to the status he would have had if he were employed by the District during the term of his employment with the City so that there will be no break or lapse in service. b. If the employee accepts the offer reinstatement and was covered by the Collective Bargaining Agreement between the District and the Ukiah Valley Fire District Employees Association prior to being transferred to the City, that employee shall be reinstated with the District under the terms and conditions of employment covered by said Collective Bargaining Agreement, except for base salary. The employee's base salary shall be the base salary the employee is earning with the City at the time of reinstatement with the District. C. If a Transferring Employee accepts the offer of reinstatement and was covered by the Collective Bargaining Agreement between the District and Ukiah Valley Fire District Employees Association prior to being transferred to the City, that employee shall be reinstated with the District under the terms and conditions of employment covered by said Collective Bargaining Agreement. d. If the employee accepts the offer of reinstatement and was not covered by a Collective Bargaining Agreement with the District prior to being transferred to the City, that employee shall be reinstated under the terms and conditions of employment that existed with the District. e. In the event the District is'aprevented from reinstating any of the Transferring Employees, or some of them, the Transferring Employees who cannot be reinstated with the District will remain employees of the City subject to applicable collective bargaining agreements and Civil Service Rules. This Agreement does not create any third party beneficiary employment rights. f. Except for any costs, demands, claims, or other liability associated with any action, if any, filed against the City under its Collective Bargaining Agreements, the District agrees if any costs, demands, claims, or other liability, if any, arises from the above items the District intends to offer its former employees, that the District shall be solely responsible for such liability and holds the City harmless therefrom. WHEREFORE,the District and the City have entered this Agreement on the date first written above. 5 3 Attachment 1 UKIAH VALLEY FIRE DISTRICT CITY OF UKIAH By: By: D.C. Carpenter President of the Board of Directors Jim O. Brown, Mayor AGREED: UKIAH VALLEY FIRE DISTRICT EMPLOYEES ASSOC. IAFF LOCAL 3686 By: By: John Strangio, President Eric Singleton, President ATTEST: ATTEST: Stephanie Abba, Clerk of the Board Kristine Lawler, City Clerk 6 4 Agenda Item No.: 7e MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-195-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Possible Adoption of an Ordinance of the City Council of the City of Ukiah Amending Section 3951 of Article 1 to Chapter 6 in Division 4 of the Ukiah City Code, Regarding the Requirements for Notice of a Proposed Utility Rate Change. DEPARTMENT: Administration PREPARED BY: Darcy Vaughn ATTACHMENTS: Attachment 1- Utility Rate Amendment Ordinance Attachment 2- UCC Article 1, Chapter 6, Division 4 Summary: The City Council will possibly adopt a proposed ordinance amending the current City Code provisions regarding notice requirements for a proposed utility rate change to eliminate duplication between the City Code and Proposition 218 requirements and fix other inconsistencies. This amendment is process related and does not change any rates. Background: On November 1, 2017, the City Council conducted a public hearing and voted unanimously to introduce a proposed ordinance amending the current City Code provisions regarding notice requirements for a proposed utility rate change to eliminate duplication between the City Code and Proposition 218 requirements and fix other inconsistencies (Attachment 1) The current Ukiah City Code provisions regarding the required procedures for adjusting utility rates state that, for proposed changes to rates for water service, sewer service, electricity services, landfill gate fees and curbside garbage collection, the City Clerk must arrange for notice of the proposed change "to be published in a RECOMMENDED ACTION: Adopt the Utility Rate Change Ordinance. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S sa gi 0, City Manager newspaper of general circulation in the City at least ten (10) days prior to any City Council consideration of the proposed change" (UCC § 3953). The City Code also sets forth the requirements for the content of the published notice. These notice procedures are duplicative with the notice requirements for water, sewer and curbside garbage collection rates which the City considers fees for"Property Related Services" as defined in Proposition 218. Under Proposition 218 (Cal. Constitution, Article XIII.D, Section 6) direct mail notice to all property owners and others who pay for Property Related Services is required to be given at least 45 days before a public hearing on the proposed rate changes. Any ratepayer can file a protest prior to or at the hearing. The fees cannot be changed, if protests are received from a majority of the ratepayers. Electricity rates are excluded from these requirements by Proposition 218. Landfill or transfer station gate fees are not property related fees to which the Proposition 218 procedures apply. As a result, under the current provisions in the Ukiah City Code, the City must follow both the City and the Proposition 218 procedures, when an increase in water, sewer, or curbside garbage collection fees is proposed. Given that Proposition 218 provides better notice and hearing rights than the City Code procedures, it is a redundant and unnecessary step for the City to also provide for published notice under the City Code procedure. Discussion: The proposed Ordinance amends Section 3951 of the Ukiah City Code so that the required procedure for amending utility rates set forth in Division 4, Chapter 6, Article 1 (Attachment 2) of the City Code does not apply to those utility rates to which Proposition 218 applies. The amendment to Section 3951 of the City Code will further state that the City need only comply with the notice procedures and requirements set forth in Proposition 218 when adjusting fees for Property Related Services, currently water, sewer and curbside garbage collection fees. For all utility rate adjustments to which Proposition 218 does not apply, currently electricity service and transfer station gate fees, the procedures for adjustment will remain the same. Section 3951 has also been amended to change the maximum duration of an automatic rate increase based on the consumer price index from three years to five years, to be consistent with the duration limits set forth in the Government Code for property-related fees. This amendment will also change the frequency of full rate review for rates based on cost of living increases to every five years instead of every four years. This provision will coincide with the current schedule for cost of living increases and full rate review for solid waste transfer station rates and curbside collection rates. The current version of the Ordinance reflects City staff and Council input. The Ordinance is now ready for consideration for adoption. 2 2 Attachment 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 3951 OF ARTICLE 1 TO CHAPTER 6 IN DIVISION 4 OF THE UKIAH CITY CODE, REGARDING THE REQUIREMENTS FOR NOTICE OF A PROPOSED UTILITY RATE CHANGE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE. Section 3951 of Article 1, Chapter 6, of Division 4 of the Ukiah City Code are hereby amended to read as follows (unchanged text is omitted and is shown by §3951 RATES AFFECTED BY THIS CHAPTER A. Electric Service Rate Schedules: Provided, however, P.G.&E. fuel cost adjustments as approved by the California State Public Utilities Commission for retail rates shall be adopted without adherence to notice requirements and public hearing procedures as set forth in §§3953, 3954, 3956 and 3957 of this Article. City shall, by administrative action, pass such fuel cost adjustments on- to the electric service users as they shall occur. B. Garbage rate schedules consisting of franchise fees and sanitary land fill and transfer station site fees as applicable. C. Nothing contained in this Article shall prohibit the City from authorizing automatic adjustments of fees subject to this Article or payments to a contractor as defined in §4406 of this Code by reference to the United States Department of Labor's consumer price index or a similar commonly accepted cost of living index. The City Council shall not adopt such an automatic increase without first complying with the procedures contained in this Article. No such automatic increase shall remain in effect for longer than a five (5) year period, unless the rate is subject to review and revision in accordance with the procedures contained in this Article not less often than every five (5) years. D. Utility fees, charges, and rates charged for a Property Related Service as defined in Article XIII.D 52 of the California Constitution shall be adjusted in accordance with the procedures required by Article XIII D, Section 6 and Article 4.6, commencing with Section 53750 of Division 2, Part 1, Chapter 4 of the Government Code, as amended. SECTION TWO. 1. Severability: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of the Ordinance. The City Council of the City of Ukiah hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause and phrase 3 1 thereof irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional. 2. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and again within fifteen (15) days after its adoption. 3. Effective Date: The ordinance shall become effective thirty (30) days after its adoption. Introduced by title only on November_, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 4 2 Attachment 2 ARTICLE 1. PROCEDURE FOR AMENDING UTILITY RATES SECTION: §3950: Statement Of Policy §3951: Rates Affected By This Chapter §3952: Proposal For Rate Changes §3953: Notice Of Proposed Change §3954: Content Of Prior Notice §3955: Public Hearing Required §3956: Action By Council §3957: Publication Of Resolution Establishing Rates §3950 STATEMENT OF POLICY ....................................................................................................................................................................................................................................................................................................................................... It is the intent of the City Council through the procedures outlined in this Chapter to provide opportunities for citizens to be informed of proposed utility rate adjustments prior to action by Council and to allow citizens an opportunity to present their views prior to Council action. §3951 RATES AFFECTED BY THIS CHAPTER ....................................................................................................................................................................................................................................................................................................................................... The amendment of the following fees, charges, rates and taxes shall be accomplished according to the following procedure outlined in this Chapter: A. Electric Service Rate Schedules: Provided, however, P.G.&E. fuel cost adjustments as approved by the California State Public Utilities Commission for retail rates shall be adopted without adherence to notice requirements and public hearing procedures as set forth in §§3953, 3954, 3956 and 3957 of this Article. City shall, by administrative action, pass such fuel cost adjustments on-to the electric service users as they shall occur. B. Garbage rate schedules consisting of franchise fees and sanitary land fill and transfer station site fees as applicable. C. Nothing contained in this Article shall prohibit the City from authorizing automatic adjustments of fees subject to this Article or payments to a contractor as defined in §4406 of this Code by reference to the United States Department of Labor's consumer price index or a similar commonly accepted cost of living index. The City Council shall not adopt such an automatic increase without first complying with the procedures contained 5 in this Article. No such automatic increase shall remain in effect for longer than a five (5)year period, unless the rate is subject to review and revision in accordance with the procedures contained in this Article not less often than every five (5)years. D. Utility fees, charges, and rates charged for a Property Related Service as defined in Article XIII.D §2 of the California Constitution shall be adjusted in accordance with the procedures required by Article XIII D, Section 6 and Article 4.6, commencing with Section 53750 of Division 2, Part 1, Chapter 4 of the Government Code, as amended. §3952 PROPOSAL FOR RATE CHANGES ....................................................................................................................................................................................................................................................................................................................................... When a rate change appears desirable the proposal shall be referred to the City Manager who shall prepare a written report and recommendation on the proposed rate change. §3953 NOTICE OF PROPOSED CHANGE ....................................................................................................................................................................................................................................................................................................................................... Upon notice of the completion of the City Manager's report the City Clerk shall cause a notice to be published in a newspaper of general circulation in the City at least ten (10) days prior to any City Council consideration of the proposed change. §3954 CONTENT OF PRIOR NOTICE ...................................................................................................................................................................................................................................................................................................................................... The notice caused to be published by the City Clerk shall contain the following information: The notice shall be titled: A. Notice of public hearing to consider amendment of utility rates. B. The date, time and place when the hearing will be held. C. A copy of the proposed rate structure and the suggested effective date. D. A statement that the city manager's report is on file with the city clerk and is available for review by interested persons. §3955 PUBLIC HEARING REQUIRED ....................................................................................................................................................................................................................................................................................................................................... Prior to adopting any change in utility rates, the city council shall hold a public hearing for the purpose of hearing the report and recommendation of the city manager and the comments of any interested persons. Such hearing may be continued if the council so desires. 6 §3956 ACTION BY COUNCIL ....................................................................................................................................................................................................................................................................................................................................... Following the public hearing the city council may amend, revise, add to, and make deletions from the proposed rate change. The rate schedule so arrived at shall be put in the form of a resolution and shall be acted upon in the manner in which resolutions are usually considered by council. §3957 PUBLICATION OF RESOLUTION ESTABLISHING RATES ........................................................................ . . . . . . . . . .......................................................................................... . ...................................................................................................................... When the city council amends rates or charges using the procedures set forth in this chapter the city clerk shall cause the publication of the resolution establishing rates in a newspaper of general circulation in the city within ten (10) days following council action. 7 Agenda Item No.: 7f MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-202-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Notification to City Council of Amendment No. 2 for Contract#1617-220, with Lee Mechanical, Inc. for the Repair of 54-inch Valve Bearing for a Total Contract Amount of$15,989.56. (EUD) DEPARTMENT: Electric Utility PREPARED BY: Diann Lucchetti ATTACHMENTS: None Summary: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is reporting to City Council the expenditure for inspection, report and repairs services for the Mendocino Hydroelectric Plant in the amount of$15,989.56. Background: On August 2, 2017, report#COU-88-2017 was submitted to Council to report Contract No. 1617-220 and Amendment No. 1 of expenditures for specialized services from Lee Mechanical, Inc. had been issued in the total amount of$12,038.53. The contract scope of work included the inspection, repair and adjustment of wicket gates on two hydroelectric turbine units 1 and 2. During the wicket gate repairs, a 54-inch bypass valve malfunctioned requiring immediate repairs. The valve is a critical part of the plant's control system that must operate reliably and safely. Staff evaluated alternatives and selected Lee Mechanical, Inc. to be the best qualified to perform the work and - since already on site- be the most efficient to complete the repairs. The additional valve repairs increased the total cost of services in the amount of$3,951.03 which increased the total contract cost to $15,989.56 ($12,038.53 + $3,951.03). RECOMMENDED ACTION: Receive report on the contract#1617-220 for services to provide inspection, report and repairs at the Mendocino Hydroelectric Plant in the amount of$15,989.56. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: $495,000 FY 16/17;#80100000.80100 PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1617-220 COORDINATED WITH: Mary Horger, Purchasing Supervisor;Jim O'Brien, Electrical Utility Technician Approved: 1 S Sa gi n�, City Manager Discussion: Repairs were necessary to resume power generation safety and reliability. The work was completed on August 20, 2017. This City owned hydroelectric plant produces green, carbon-free, electric energy at the lowest possible cost for our customers. Since the plant is located locally and connected directly to Ukiah's electric system, we can avoid many grid transmission charges saving our customers even more money. We are proud to have such a resource locally operated and maintained by our highly skilled Technicians. 2 2 There are no Attachments to this Agenda Item. 3 Agenda Item No.: 11a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-175-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Discussion and Possible Adoption of Resolution Amending Aviation Fuel Prices at the Ukiah Regional Airport. DEPARTMENT: Airport PREPARED BY: Greg Owen ATTACHMENTS: Attachment 1- Resolution 2015-03- Establishing Fuel Prices at Airport Attachment 2- Resolution 2015-04- Establishing Bulk Store Fuel Prices and Self Fueling Prices Attachment 3- Proposed Resolution - 2017 Attachment 4- 2017 Airport Fuel Pricing Chart Summary: Council to consider revising aviation fuel prices at the Ukiah Regional Airport. Staff and the Commission are recommending the two previous Airport Fuel Resolutions be updated to better service the airport budget goals. Background: The City sells two types of aviation fuel, Avgas and Jet A. Previously all fuel sold at the airport was full service, meaning a truck driven by an Airport Attendant pumps the fuel into the aircraft. The airport has recently installed a self-service Avgas system allowing pilots to fill their own aircraft 24-hours a day, 7-days a week. Full service is still needed to fuel aircraft requiring Jet A. The City also sells bulk Jet A to tenants that use their own fueling equipment. RECOMMENDED ACTION: Conduct a Public Hearing and adopt the resolution amending the aviation fuel prices at the Ukiah Regional Airport. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Airport Commission; Sage Sangiacomo, City Manager; and David Rapport, City Attorney. Approved: 1 S Sa gi n�, City Manager Discussion: The Airport Commission and Staff have discussed the current bulk fuel sales rate and the full-service rate, and have determined that the current resolutions are not meeting the budget goals of the Airport. The current resolutions (Attachments 1 and 2) "Resolution 2015-03 - Establishing Fuel Prices at Airport" and "Resolution 2015-04- Establishing Bulk Store Fuel Prices and Self Fueling Price" are recommended to be superseded with one resolution (Attachment 3) "Recommended Resolution Fuel Price 2017". This new resolution establishes new pricing for all categories of fuel service and allows for the management of competitive market pricing by the Airport Manager with application of the approved ranges of pricing. Attachment 4 provides a comparison summary of all existing and proposed pricing for fuel and fuel related services. In addition, a comparison summary of fuel pricing to other regional airports is provided for reference. The Airport Commission voted 5-0 in favor of the recommended update to the fuel pricing. 2 2 Attachment 1 RESOLUTION NO. 2015- 03 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING FUEL PRICES AT THE UKIAH REGIONAL AIRPORT WHEREAS, the City of Ukiah owns and operates the Ukiah Regional Airport; and WHEREAS, the City of Ukiah provides full service retail sales of Jet A and 10OLL (Avgas) fuel at the Ukiah Regional Airport; and WHEREAS, The City of Ukiah staff has recommended a method establishing the price. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts the markup price for full service 10OLL (Avgas) is to be set at 1.03$ above the total cost the City pays for the fuel. The markup price for full service Jet A is to be set at 2.28$ above the total cost the City pays for the fuel. With CPI increases after 2015.The Airport Manager shall be allowed to change these marked up prices by 30% higher or lower depending on the current market. If there is a need to go lower than 30% the City Manager may do so in writing. PASSED AND ADOPTED this 21St day of January, 2015, by the following roll call vote: AYES: Councilmembers Mulheren, Doble, Brown, Scalmanini, and Mayor. Crane NOES: None ABSENT: None ABSTAIN: None Douglas . . Crane, Mayor ATTES2r� �4t4 Kristine Lawler, City Clerk 3 Attachment 2 RESOLUTION NO. 2015-04 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING BULK STORE FUEL PRICES AND SELF FUELING PERMIT FEES AT THE UKIAH REGIONAL AIRPORT WHEREAS, the City of Ukiah owns and operates the Ukiah Regional Airport; and WHEREAS, the City of Ukiah provides Sale of fuel from the bulk storage tank at the Ukiah Regional Airport; and WHEREAS, the City of Ukiah requires a Self fuel permit to conduction fueling operation at the Ukiah Regional Airport; and WHEREAS, the City of Ukiah staff has recommended a method establishing the price. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts the price for bulk storage fuel sale is to be set at 1.50$ a gallon over the City's cost for 2015. CPI increase would apply thereafter. The Self fueling permit fee be set at, $75 application fee, a yearly $25 fueling vehicle permit fee, and a .25 cents a gallon flowage fee with CPI increases after 2015 for fuel not purchased from the Airport. PASSED AND ADOPTED this 21st day of January, 2015, by the following roll call vote: AYES: Councilmembers M.ul heren, Doble, Brown, Scalmanir,i, and Mayor Crane NOES: None ABSENT: None ABSTAIN: None v Douglas . Crane, Mayor ATTEST; Kristine Lawler, City Clerk 4 Attachment 3 RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING FUEL PRICES AT THE UKIAH REGIONAL AIRPORT WHEREAS, the City of Ukiah: 1. Owns and operates the Ukiah Regional Airport ("Airport"); 2. Sells aviation fuel at the Airport; and 3. Staff has recommended a method for establishing the price of aviation fuel sold at the Airport; NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Ukiah hereby adopts price ranges to be added to the total cost of fuel sold at the Airport. The Airport Manager shall set the sales price within these ranges, depending on the current market price for aviation fuel and the budgeted expenses of the airport. If there is a need to establish prices lower than the minimum identified here, the City Manager may do so in writing to the Airport Manager. Fuel ranges identified here shall be adjusted by any annual increase in the Consumer Price Index for San Francisco-Oakland-San Jose (CPI-u) as reported for the month of April, beginning in fiscal year 2018-19. Annually adjusted fuel prices shall be effective the following July 1, unless otherwise determined by the Airport Manager. Such adjustments shall be applied to both the high and low values of each price range. As an example, the annual percent change in the San Francisco-Oakland-San Jose CPI-u reported for the month of April 2018 would be applied to the fuel rate on July 1, 2018. Service Avgas $0.72 -$1.34 per gallon Full Service Avgas $1.05 -$1.95 per gallon Full Service Jet A $1.75 -$3.25 per gallon Bulk Jet A $1.75- $2.00 per gallon Fuel flowage Fee $0.25 per gallon Self-Fuel Permit Fee $75 application fee Self-Fuel Annual Permit Fee $25 per year PASSED AND ADOPTED this 15th day of November 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 5 Attachment 4 UKIAH REGIONAL AIRPORT FUEL PRICING Current Price Markup Proposed Price Markup Range Range* Full-Service Avgas $.72-$1.34 $1.05-$1.94 Jet A Full Service $1.60-$2.96 $1.75 - $3.25 Self-Service Avgas $.72-$1.34 Bulk Jet A $1.50 $1.75 - $2.00 Jet A Full Service $1.75 -$3.25 Fuel flowage Feee $0.25 $0.25 *Annaul CPI increase to be applied beginning FY 2018/19 Current local fuel prices as of October 23, 2017 Self Service -Avgas Full Services-Avgas Full Service Jet A Ukiah $4.45 (markup .73) $4.95 (markup$1.23) $4.85(markup $2.35) Willits $4.54 N/A N/A Little River $4.50 N/A N/A Covelo $4.50 N/A N/A Lakeport $4.89 N/A N/A Cloverdale $4.29 N/A N/A Healdsberg $4.25 N/A N/A Santa Rosa $4.45 $5.79 $4.79 Napa $4.82 $5.49 $5.64 Eureka $6.08 N/A $4.61 Arcata $5.67 N/A N/A 6 Agenda Item No.: 11b MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-204-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Conduct a Public Hearing and Adopt Resolution to Establish the Gobbi Street Underground District No. 3. Gobbi Street from Orchard Ave. to State Street Including Sections of Main Street and Leslie Street, Its Boundaries, Proposed Schedule. (EUD) DEPARTMENT: City Council PREPARED BY: Diann Lucchetti ATTACHMENTS: Attachment 1-Gobbi Boundary Map-State to Orchard 8.5xll.pdf Attachment 2-Gobbi St. Boundary Description Attachment 3-Gobbi Timeline Attachment 4- Proposed Resolution redline and clean copies.pdf Summary: The City Council will conduct a Public Hearing and consider adopting a resolution establishing the Gobbi Street Underground District No. 3 along Gobbi Street from Orchard Ave. to State Street including sections of Main Street and Leslie Street, approve its boundaries, proposed schedule. (EUD) Background: Pursuant to City Code Sections 3800-3841, the City Council can establish an Underground District to require the utility companies to remove or underground overhead facilities including wires, poles and other associated equipment within a specified area and time schedule. On September 4, 2013, the Ukiah City Council provided direction to the Electric Utility Department for developing and prioritizing six overhead to underground conversion projects with the most recent project, Perkins Street Underground District No. 2 being completed in August of this year. RECOMMENDED ACTION: Adopt Resolution establishing Gobbi Street Underground District No. 3, and approve boundaries and proposed timeline. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: David Rapport, City Attorney Approved: 1 S Sa gi n�, City Manager Discussion: The proposed District (Attachment 1 - map) outlines the proposed boundary (Attachment 2 - boundary description) and if established will require overhead facilities including electric, cable TV and telephone facilities along Gobbi Street to be removed or undergrounded. A boundary description reflecting a 40 foot district setback from roadway right-of-way lines is attached (Attachment 3). The project also includes the removal of power poles, anchors, down guys and associated overhead equipment. Additionally, the existing street light system mounted on wood poles with interconnecting overhead wires, will be replaced with LED luminaires mounted on steel street light poles with underground supply lines. A significant amount of underground conduit is already in place so only limited trenching and conduit placement is necessary in the street. Additional trenching will occur from the right-of-way to the service equipment on each parcel. All disturbed areas will be restored to the condition they were in prior to the undergrounding. Staff recommends that the district is formed with all utilities jointly paying their allocated costs for the underground service and for customer equipment adaption costs to receive underground service. Staff is recommending the approval of boundaries, timeline and the adoption of the Resolution (Attachment 4). 2 2 W � J U U) c>3 O S ORCH U AVE OO J 1 1 Z Z UJ-i m H 1 I U Cn Q s co ui 0 00 Q � � --� W U) o Q o 83 O ON LESLIE ST I � LL 1 1 U) W I W D � � m W W wAurx LN 84 ~ Y W ~ U 1 I � � W 1 = 1 U m C) U s � m O z garfnC7 U)m N�yRR O z O Q m N�YRR o U w 0 co 1... Z a»aoVT uA � W W cLL I 995 vl9 _ — LL G o W UJ W pQ � W W S MA1N S� as,00 Hdi-;i�� I W 1 5 ¢o� a eot Is 3.tl.LS S \ \ 3 Attachment 2 EXHIBIT "T" CITY OF UKIAH UNDERGROUND DISTRIC NO. 3 BOUNDARY DESCRIPTION GOBBI STREET - STATE STREET TO ORCHARD AVENUE Starting at a point 100' West of the Westerly right-of-way line of State Street and 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly,parallel with the Northerly right-of-way line of Gobbi Street to a point 40' West of the Westerly right-of- way line of Main Street; thence Northerly 130', parallel with the Westerly right-of-way line of Main Street; thence Easterly, to 40' East of the Easterly right-of-way line of Main Street; thence Southerly 130',parallel with the Eastern right-of-way line of Main Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly parallel with the Northerly right-of-way line of Gobbi Street to 40' West of the Westerly right-of-way line of Leslie Street; thence Northerly 330', parallel with the Western right-of-way line of Leslie Street; thence Easterly to 40' East of the Easterly right-of-way line of Leslie Street; thence Southerly 330', parallel with the Easterly right-of-way line of Leslie Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly,parallel with the Northerly right-of-way line of Gobbi Street to 70' East the Easterly right-of-way line of Orchard Avenue; thence Southerly to 40' South of the Southerly right-of-way line of Gobbi Street; thence Westerly,parallel with the Southerly right-of-way line of Gobbi Street to 100' past the Westerly right-of-way line of State Street; thence Northerly, to the point of beginning. 4 Attachment 3 GOBBI STREET OVERHEAD TO UNDERGROUND CONVERSION PROPOSED TIMELINE Fall 2017/Spring 2018 Project Design and Easement Procurement. Fall/Winter 2018 City Council Award Bid. Spring/Summer 2019 Underground Utility Construction. Summer/Fall 2019 Ukiah Electric Utility Department install underground facilities. Fall 2019 Ukiah Electric Utility Department to remove overhead facilities. Fall/Winter 2019 AT&T and Comcast install underground facilities. Winter/Spring 2020 AT&T to remove poles. 5 ATTACHMENT 4 - redline RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE BOUNDARIES AND OTHER PROVISIONS OF UNDERGROUND DISTRICT NO. 3- ALONG GOBBI STREET FROM STATE STREET TO ORCHARD AVENUE WHEREAS, 1. On 2017, in accordance with UCC §3810,the City Clerk gave notice to affected property owners as shown on the last equalized assessment roll of the time, date, location and proposed boundaries of a new Underground District to be known as Underground District No. 3, which encompasses both sides of Gobbi Street between Orchard Avenue and State Street, as more fully described in the attached Exhibit 1; and On SeptengbeF 4, 2013, the City ---..._.. ---_._.._..__. YndeFgFeund Dist i--- in _---.-_..-- - ._.. W;kiah City Gede ("WCGTSest+ens 3$ 3941;as 2. and' State StFeel,sHqeFe#ully deseFibed'AEXhih-it 27 as Under UCC Sections 3811 and 3820, when the City Council establishes an underground district, it must fix the time within which the removal of poles, overhead wires and associated overhead structures and the underground installation of these facilities shall be completed and affected property owners must be ready to receive underground service; and C D^r^I„+i,,., n1„ on 1 r.,quiFe.d utility e.,,,- paRies and ppep Fty ,,,.,ReFs to uR deFgF., ,^.d their fiac�ities o whep the seefthe+F ppepeFty r=haRgeseF FeieRiRg eEsaTs,=a R4 G The 10t y Ge 61 R e i I F,-,6, rJ^+.,r.,-,iAe d+h-,+the IS^---.Ad-,ri^5; of*he n9S+r9C+ rh^---Id h-e 4PA ,z3. On November 15, 2017, the City Council conducted a A-public hearing befer^the G;+., 69z-pro I �.vas-ea-I ledfe-F N'^eyeRquer 19, 2C)1:7, at&0c)�-rrr^."q. ^eF as seep }e eaT 2i'-c^rs-the F.A.@ _e.F se-iI�e he@ rd *A the City GetREiI ehambers-at_3-09 5ei;qi R@Fy AvepeL, lk;ah`n accordance with UCC X3810,to consider establishing Underground District No. 3, its proposed boundaries e# I I.,,d^r^r^,,.,,d Distr;,.+ Ne and the schedule for completing the undergrounding of overhead facilities, including by ^^d+„the eblig bees of utilities and property owners within the proposed District.The City Council also considered gid-whether the public necessity, health, safety or welfarer^tee-requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying 6 1 electric, communication or similar or associated service within the revised boundaries, as depicted and described in the attached Exhibit 2-.1; and 49.At least ten (10) days prior to the scheduled hearing, notice of such hearing has heenwas given to all affected property owners as shown on the last equalized assessment roll and all affected utilities in the manner and for the time required by law; and 6.9. Such hearing has been duly and regularly held and all persons interested have been given an opportunity to be heard; NOW,THEREFORE, BE IT RESOLVED AS FOLLOWS: 1.The City Council finds that: a. Gobbi Street has been designated as a primary gateway into the City, ;S ;Fec42[ vides access from U.S. Highway 101 through important commercial areas to the historic downtown business district, and accordingly passes through a civic area of unique scenic interest to the general public. b. The undergrounding to be accomplished will avoid or eliminate an unusually heavy concentration of overhead distribution facilities.-- c. acilities.;c. e—Gobbi Street is extensively used by the general public and carries a heavy volume of pedestrian a-r--ano„vehicular traffic.;a� d. The public necessity, health, safety and welfare require the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service within the Pew0,;PPJboundaries of Underground District No. 3, as described in the attached Exhibit 14. 2. Based on the foregoing findings: a. The removal and undergrounding of electrical facilities as herein provided shall apply to all of Underground-;e revised District No. 3, as described in Exhibit 12L. b. All poles, overhead wires and associated overhead structures shall be removed and underground installation made in Underground District No. 3 within the following times and in the following manner: (1) Underground installation by the utility companies, including the City of Ukiah Electric Department, AT&T and Comcast shall be completed by spring, 2020; (2) Said utilities shall share equally the costs associated with undergrounding their facilities within the public right of way, including, but not limited to,the costs of removing poles and overhead wires and related facilities, furnishing and installing 7 2 conduits, conductors and associated equipment, and of trenching, compacting, backfilling, and paving over said facilities; (3) With permission of the property owner,the City Electric Department and the other utilities furnishing service to the property, including AT&T and Comcast, at the expense of the utilities, will install up to 100 feet of underground service lines and related equipment from the public right-of-way for Gobbi Street to the service equipment on the property. If the property owner does not consent in a form and within the time satisfactory to the Director of the Electric Department or his or her designee, the property owner shall install those facilities at his or her expense in compliance with specifications and project timeline adopted by the Electric Department. 3. By no later than 10 days after the adoption of this Resolution, the City Clerk shall mail a copy of this resolution and a copy of Ukiah City Code Sections 3800-3855 to affected property owners as shown on the last equalized assessment role and to affect utilities. PASSED AND ADOPTED on November 15, 2017, by the following roll call vote: AYES: NOES: ABSTAINING: ABSENT: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 8 3 EXHIBIT CITY OF UKIAH UNDERGROUND DISTRICT NO. 3 BOUNDARY DESCRIPTION GOBBI STREET - STATE STREET TO ORCHARD AVENUE Starting at a point 100' West of the Westerly right-of-way line of State Street and 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly, parallel with the Northerly right-of-way line of Gobbi Street to a point 40' West of the Westerly right-of-way line of Main Street; thence Northerly 130',parallel with the Westerly right-of-way line of Main Street; thence Easterly, to 40' East of the Easterly right-of-way line of Main Street; thence Southerly 130',parallel with the Eastern right-of-way line of Main Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly parallel with the Northerly right-of-way line of Gobbi Street to 40' West of the Westerly right-of-way line of Leslie Street; thence Northerly 330',parallel with the Western right-of-way line of Leslie Street; thence Easterly to 40' East of the Easterly right-of-way line of Leslie Street; thence Southerly 330', parallel with the Easterly right-of-way line of Leslie Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly, parallel with the Northerly right-of-way line of Gobbi Street to 70' East the Easterly right- of-way line of Orchard Avenue; thence Southerly to 40' South of the Southerly right-of-way line of Gobbi Street; thence Westerly, parallel with the Southerly right- of-way line of Gobbi Street to 100' past the Westerly right-of-way line of State Street; thence Northerly, to the point of beginning. 9 4 ATTACHMENT 4 - clean RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE BOUNDARIES AND OTHER PROVISIONS OF UNDERGROUND DISTRICT NO. 3- ALONG GOBBI STREET FROM STATE STREET TO ORCHARD AVENUE WHEREAS, 1. On , 2017, in accordance with UCC §3810,the City Clerk gave notice to affected property owners as shown on the last equalized assessment roll of the time, date, location and proposed boundaries of a new Underground District to be known as Underground District No. 3, which encompasses both sides of Gobbi Street between Orchard Avenue and State Street, as more fully described in the attached Exhibit 1; and 2. Under UCC Sections 3811 and 3820, when the City Council establishes an underground district, it must fix the time within which the removal of poles, overhead wires and associated overhead structures and the underground installation of these facilities shall be completed and when affected property owners must be ready to receive underground service; and 3. On November 15, 2017, the City Council conducted a public hearing in accordance with UCC §3810, to consider establishing Underground District No. 3, its proposed boundaries and the schedule for completing the undergrounding of overhead facilities, including by utilities and property owners within the proposed District. The City Council also considered whether the public necessity, health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service within the boundaries, as depicted and described in the attached Exhibit 1; and 4. At least ten (10) days prior to the scheduled hearing, notice of such hearing was given to all affected property owners as shown on the last equalized assessment roll and all affected utilities in the manner and for the time required by law; and 6. Such hearing has been duly and regularly held and all persons interested have been given an opportunity to be heard; NOW,THEREFORE, BE IT RESOLVED AS FOLLOWS: 1.The City Council finds that: a. Gobbi Street has been designated as a primary gateway into the City, provides access from U.S. Highway 101 through important commercial areas to the historic downtown business district, and accordingly passes through a civic area of unique scenic interest to the general public. b. The undergrounding to be accomplished will avoid or eliminate an unusually heavy concentration of overhead distribution facilities. 10 1 c. Gobbi Street is extensively used by the general public and carries a heavy volume of pedestrian and vehicular traffic. d. The public necessity, health, safety and welfare require the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service within the boundaries of Underground District No. 3, as described in the attached Exhibit 1. 2. Based on the foregoing findings: a. The removal and undergrounding of electrical facilities as herein provided shall apply to all of Underground District No. 3, as described in Exhibit 1. b. All poles, overhead wires and associated overhead structures shall be removed and underground installation made in Underground District No. 3 within the following times and in the following manner: (1) Underground installation by the utility companies, including the City of Ukiah Electric Department, AT&T and Comcast shall be completed by spring, 2020; (2) Said utilities shall share equally the costs associated with undergrounding their facilities within the public right of way, including, but not limited to,the costs of removing poles and overhead wires and related facilities, furnishing and installing conduits, conductors and associated equipment, and of trenching, compacting, backfilling, and paving over said facilities; (3)With permission of the property owner,the City Electric Department and the other utilities furnishing service to the property, including AT&T and Comcast, at the expense of the utilities,will install up to 100 feet of underground service lines and related equipment from the public right-of-way for Gobbi Street to the service equipment on the property. If the property owner does not consent in a form and within the time satisfactory to the Director of the Electric Department or his or her designee, the property owner shall install those facilities at his or her expense in compliance with specifications and project timeline adopted by the Electric Department. 3. By no later than 10 days after the adoption of this Resolution, the City Clerk shall mail a copy of this resolution and a copy of Ukiah City Code Sections 3800-3855 to affected property owners as shown on the last equalized assessment role and to affected utilities. PASSED AND ADOPTED on November 15, 2017, by the following roll call vote: AYES: NOES: 11 2 ABSTAINING: ABSENT: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 12 3 EXHIBIT 111" CITY OF UKIAH UNDERGROUND DISTRICT NO. 3 BOUNDARY DESCRIPTION GOBBI STREET - STATE STREET TO ORCHARD AVENUE Starting at a point 100' West of the Westerly right-of-way line of State Street and 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly, parallel with the Northerly right-of-way line of Gobbi Street to a point 40' West of the Westerly right-of-way line of Main Street; thence Northerly 130',parallel with the Westerly right-of-way line of Main Street; thence Easterly, to 40' East of the Easterly right-of-way line of Main Street; thence Southerly 130',parallel with the Eastern right-of-way line of Main Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly parallel with the Northerly right-of-way line of Gobbi Street to 40' West of the Westerly right-of-way line of Leslie Street; thence Northerly 330',parallel with the Western right-of-way line of Leslie Street; thence Easterly to 40' East of the Easterly right-of-way line of Leslie Street; thence Southerly 330', parallel with the Easterly right-of-way line of Leslie Street to 40' North of the Northerly right-of-way line of Gobbi Street; thence Easterly, parallel with the Northerly right-of-way line of Gobbi Street to 70' East the Easterly right- of-way line of Orchard Avenue; thence Southerly to 40' South of the Southerly right-of-way line of Gobbi Street; thence Westerly, parallel with the Southerly right- of-way line of Gobbi Street to 100' past the Westerly right-of-way line of State Street; thence Northerly, to the point of beginning. 13 4 Agenda Item No.: 12a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-205-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Conduct Interviews, Review the Nomination Received, and Adopt a Resolution Making an Appointment to the Parks, Recreation, and Golf Commission. DEPARTMENT: Clerk/Admin PREPARED BY: Ashley Cocco ATTACHMENTS: Attachment 1-Applications (with redactions) Attachment 2- Resolution 2014-48 Attachment 3-Ordinance 1159 Attachment 4- Nomination Letter Attachment 5- Proposed Resolution Summary: Council will conduct interviews, review a nomination received from Councilmember Mulheren, and consider adopting a resolution making an appointment to the Parks, Recreation, and Golf Commission to fill the expired term. Background: Parks, Recreation, and Golf Commission (PRGC): One (1) member term of service is currently available for At-Large, County Resident (currently being served by Henry Sadowski) with the term expired as of July 1, 2017. Two (2) applications have been received to fill the vacancy (Attachment 1). Commissioner Sadowski is seeking reappointment to his respective position and has served as a Commissioner on the PRGC since June 15, 2011. Please note that incumbents seeking reappointment only need to complete the contact RECOMMENDED ACTION: Conduct interviews, review the nomination received, and adopt the proposed resolution appointing to the Parks, Recreation, and Golf Commission with a term ending November 15, 2020. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: Kristine Lawler, City Clerk Approved: 1 S Sa gi n�, City Manager portion of the application and not the questionnaire. The City Clerk's office also received an application from John Johns, seeking appointment to the PRGC. John Johns resides within City limits and therefore meets the requirements of the vacant position. Resolution 2014-48 sets forth the procedure for filling vacancies on City Boards and Commissions (Attachment 2). The PRGC position requirements are outlined in Ordinance 1159 (Attachment 3). The last nomination of Faye Hefte was made on July 3, 2017, by Vice Mayor Doble, placing Councilmember Mulheren as next having the right to place a nomination before the City Council. Councilmember Mulheren has submitted a written nomination for Henry Sadowski's reappointment (Attachment 4). Discussion:A requirement of the Commission is that a majority of the members reside within City limits. Currently, three of the five Commissioners (Bitonti-Brown, Knopf, and Hefte) reside within City limits. If the nomination is not accepted, then Councilmember Mulheren may make additional nominations until the position is filled. 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Y a s a b �° t = u2 "riY n o $ 3 a ° CL qj �' c a o E E H a c : t " a v n au E 3 ocj o a u c b E c E t o r a ami o e a}i � ° o a oQ.° a' V p v v a U° Q. o CL t h 9 a" ° a > ° a .19 CL V 'U a ° G C h « O C t0 C O W c E c o ° v d £ a a b "Ja° c W a a ° a c ,Z y ,� vi O O ° i 'y w'O aNi vai o h o a, r, v 3 li 9e Y a c s w v °1 +°i 'o CL C) o NO ° `� Cdi Qj r C3 •a° 'a '^ a W = ° E v j a, O ° as+ a Oj O CL C �' R. cu vIU O T3 Q � u C C O v3O ca a oo ° c v a c 3 M1. u " U O O + L aG c° ccrU ra o9 a - vb> .v4-- ^ a $a oov too oa m a oQj a o o v v +°- v c uj °i 3 C O W ` ~S E v a = C = g t o o .c a a a c m °' 3 0 uu, w E- n n m 3 3 a 5 g v u cc ui 'u 4 a 4 Lc u n S % 5 £ / f c % A \ C § 4 \ £ ] � 2 § k32k W \ [ 2 � ] k / # 7 / § § 2 7 2 $ / k k kQj t k k{ \ k f E � � \ f / \ \ n , o E — tm C \ $ k \ k u 2 \ c ° \ % k 2 § aCh / { § } \ u , ; t g \ QJ o » \ # , u i 2 2 $ / � ƒ @ 3 \ % \ 2 § 2 E \ § / ) / ( / Qj / ° & E o (o / § E . 422 - § [ 7 } qj % @ $ § , q 4 ] k 2 $ 2 f e $ \ \ [ } ) \ ai 3k (U f ■ 0 2 f 00 i k v ( Attachment 2 RESOLUTION NO.2014-48 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING PROCEDURE FOR FILLING VACANCIES ON CITY BOARDS AND COMMISSIONS WHEREAS, 1. Ukiah City Code 1151 and 1161 provides that members of the Design Review Board and Planning Commission shall be appointed in accordance with a procedure established by resolution of the City Council; and 2. The City Council has determined that using a uniform procedure will insure fair and consistent treatment of candidates and Councilmembers; and 3. The City Council has determined to amend its procedures for appointing board members and commissioners. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby adopts the following amended procedure for filling vacancies on the City's boards and commissions: • The City Council shall develop a pool of applicants for vacancies by posting a general advertisement once a year, preferably in June before the June 30th expirations,in a newspaper of general circulation in Ukiah, and by noticing available vacancies as they occur on the city's website, in the library, on popular social media sites (Facebook and Twitter), and in the glass cabinet located in front of the Civic Center subject to Government Code Section 54970-54974. Applications shall be received,reviewed for eligibility,and brought forward as they are submitted. • If more applications have been received than position(s) available,the City Council will conduct interviews for the position. • All applications received shall be kept on file in the City Clerk's office for a period of one(1)year. • Incumbents seeking reappointment for an additional term only need to complete the contact portion of the application and not the questionnaire. • City staff seeking appointment in their capacity as City staff and elected officials seeking appointment in their capacity as elected officials do not need to fill out an application. • Nominations: Each Councilmember, including the Mayor, shall have the right to nominate a candidate from the available pool of applicants. a. The right to place a name before the City Council for consideration shall rotate among the Councilmembers based on seniority with the most senior Councilmember going first. b. The Council shall vote on nominations presented. c. A councilmember's right to make a nomination shall rotate to the next most senior Councilmember,once that Councilmember's nomination is approved by a majorityvote of the Councilmembers present, or the Councilmember agrees to pass the nomination to the next most senior Councilmember. d. This process for rotating the right to nominate candidates among Councilmembers to fill vacancies shall be followed for each separate board or commission. 00 1. The City Clerk shall maintain a record of the last Councilmemberto make a nomination for each board or commission. 2. When another vacancy must be filled on that board or commission, the next Councilmember in line to make a nomination for that board or commission shall make the first nomination to fill the vacancy. PASSED AND ADOPTED this 17th day of December, 2014, by the following roll call vote: AYES: Councilmembers Mulheren, Doble, Brown, Scalmanini, and Mayor Crane NOES: None ABSTAIN: None ABSENT: None Do las F. Crane, Mayor ATTEST: Kristine Lawler, City Clerk 1 i a Attachment 3 ORDINANCE NO. 1159 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 1001 IN DIVISION 1, CHAPTER 4, ARTICLE 1 OF THE UKIAH CITY CODE ENTITLED, "PARKS, RECREATION, AND GOLF COMMISSION" The City Council of the City of Ukiah hereby ordains as follows: SECTION 1 Section 1001 in Division 1, Chapter 4, Article 1 of the Ukiah City Code is hereby amended to read as follows: §1001 MEMBERSHIP; APPOINTMENT The Commission shall consist of five (5) At Large members who may reside within the city limits or outside the city limits but within Mendocino County, provided that a majority of the five (5) commission members reside within the city limits. All members of the Commission shall be appointed by the City Council. SECTION 2 This Ordinance shall become effective thirty (30) days after its adoption and shall be published as required by law. Introduced by title only on July 15, 2015, by the following roll call vote: AYES: Councilmembers Mulheren, Doble, Brown; Scalmanini, and Mayor Crane NOES: None ABSENT: None ABSTAIN: None Passed and adopted on August 5, 2015, by the following roll call vote: AYES: Councilmembers Mulheren, Doble, Brown, Scalmanini and Mayor Crane NOES: None ABSENT: None ABSTAIN: None Douglas Crane, Mayor ATTEST: &Vz J-pl,-- ristine Lawler, City Clerk 9 1 Attachment o MEMORANDUM City of Ukiah Date: October 25, 2017 To: Kristine Lawler, City Clerk From: Maureen Mulheren, City Councilmember Subject: Nomination for Parks, Recreation, and Golf Commission I nominate Henry Sadowski for the Parks, Recreation, and Golf Commission (PRGC) as a Commissioner - At Large, County Resident, term expiring November 15, 2020, to be considered at the November 15, 2017, Regular City Council meeting. Signature Attachment 5 RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ACCEPTING THE NOMINATION AND MAKING APPOINTMENT TO THE PARKS, RECREATION, AND GOLF COMMISSION WHEREAS,the vacancies for City Boards and Commissions are noticed annually in the Ukiah Daily Journal;and were last noticed on July, 1, 2017; and were last posted on October 24, 2017, on the City's website, in the glass cabinet in front of the Civic Center, in the Ukiah County Library, in the public view binder, and in the City Clerk's office; and WHEREAS, there is currently one At-Large County Resident position vacant on the Parks, Recreation and Golf Commission; and WHEREAS, Council reviewed of the applications received, and was nominated by Councilmember Mulheren. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approved the nomination submitted per procedures outlined Resolution 2014-48 and does hereby appoint the following person and term: BOARD/ NAME POSITION NOMINATED BY TERM COMMISSION COUNCILMEMBER ENDING Parks, Recreation, At-Large County Mulheren 11/15/2020 and Golf Commission Resident PASSED AND ADOPTED this 151h day of November, 2017, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 11 Agenda Item No.: 12b MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-206-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Discussion and Request for Direction on the Proposed Cannabis Cultivation Ordinance. DEPARTMENT: Community De\,elopment PREPARED BY: Darcy Vaughn ATTACHMENTS: Attachment 1-Cannabis Cultivation Ordinance Attachment 2-Current UCC Re Cannabis Cultivation Summary: The City Council will receive and review a proposed Cannabis Cultivation Ordinance and advise staff on how to proceed. Background: The Cannabis Cultivation Ordinance (Attachment 1) was presented to the Council for discussion and direction at the October 18, 2017 meeting. The Council directed staff to remove those provisions of the Ordinance that defined and designated growing cannabis for personal use in a secure and permitted (subject to exemptions) greenhouse and to resubmit a version of the Ordinance that allows indoor cultivation for personal use only and incorporates any applicable requirements from the Control, Regulate, and Tax Adult Use of Marijuana Act ("AUMA"). The Council requested that the Cannabis Cultivation Ordinance, with requested changes implemented, return for review and discussion at their November 15, 2017 meeting. At least one member of the Council requested that the Ordinance return for discussion only, and not for possible introduction at the November 15, 2017 meeting, just in case the State's emergency regulations for commercial cannabis enterprises were issued in early November 2017 in time for discussion by the Council and possible incorporation into the provisions of the Ordinance applicable to personal cultivation. RECOMMENDED ACTION: Discuss the proposed Cannabis Cultivation Ordinance, provide policy direction, and consider introduction of the Cannabis Cultivation Ordinance at the next regular meeting. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S Sa gi n�, City Manager Discussion: 1. Summary of Amendments. The Medical Marijuana Ad Hoc and staff believe that the City's current law regarding cannabis cultivation is not in compliance with current State law. The AUMA states that cities and counties cannot ban, but can reasonably regulate, personal cultivation for recreational use of up to six (6) living marijuana plants per household. The UCC currently allows cultivation of up to twelve (12) mature plants and twenty-four (24) immature plants for medical use by a qualified patient. Another state law, SB 420, also known as the "Medical Marijuana Program" ("MMP"), states that a qualified patient may, "maintain no more than six (6) mature or twelve (12) immature marijuana plants". The personal, medical cultivation limit from the MMP has not been repealed, even by implication, and, in fact, has been confirmed by recent State cannabis law. The Ad Hoc and staff have opted to simplify the City's approach to regulating personal cultivation and not differentiate between personal, indoor cultivation for medical use and for recreation use. Instead, the proposed Cannabis Cultivation Ordinance consolidates the approaches from the AUMA and MMP and changes the applicable provisions of the UCC to allow personal, indoor cultivation of no more than six (6) mature or twelve (12) immature marijuana plants per household. The proposed Cannabis Cultivation Ordinance also removes the requirement that only a qualified patient may cultivate cannabis for personal use within the restrictions imposed by the UCC. Finally, the Ordinance indicates that commercial cannabis cultivation within the City will not be unlawful or a public nuisance if conducted in accordance with certain provisions of the Zoning Code. However, these provisions of the Zoning Code will only allow operation of a commercial cannabis cultivation business if the proposed Cannabis Business Ordinance goes into effect. If the Cannabis Business Ordinance does not go into effect, commercial cultivation, except to the limited extent already allowed in the Medical Marijuana Dispensaries Ordinance, will remain illegal. 2. Detailed discussion. On November 9, 2016, California voters passed the AUMA. While most of the AUMA's provisions do not go into effect until January 1, 2018, the provisions allowing personal cultivation of cannabis, subject to reasonable local regulation, went into effect immediately. The AUMA makes it legal for persons 21 years of age or older to cultivate up to six (6) living marijuana plants, per household, for personal use. The AUMA does not distinguish between mature and immature marijuana plants for the personal cultivation limitation. In addition, the AUMA provides that local governments can reasonably regulate, but cannot ban, personal indoor cultivation of up to six (6) living marijuana plants per household within the person's private residence or in an enclosed and secure accessory structure located on the same property. Private residence is defined as, "a house, an apartment unit, a mobile home, or other similar dwelling unit'. While the AUMA allows local governments to regulate or outright ban outdoor personal cultivation of six(6) marijuana plants per household, it also states that cities and counties that opt to ban personal outdoor cultivation entirely will be ineligible to receive state grant monies for law enforcement, fire protection, or other local programs addressing public health and safety associated with the implementation of the AUMA. The AUMA applies only to cultivation of medical marijuana for personal, recreational use. The MMP, which has been in effect since January 1, 2004, states that a qualified patient may, "maintain no more than six(6) mature or twelve (12) immature marijuana plants". In addition, a provision of the Medicinal and Adult-Use Cannabis Regulation and Safety Act ("MAUCRSA"), which consolidates the State's regulatory regime for recreational and medical cannabis, affirms the MMP and confirms that cultivation limits for personal, medical cannabis cultivation are still no more than six (6) mature or twelve (12) immature cannabis plants per qualified patient, as defined by State law. The City currently regulates the cultivation of cannabis plants for personal use in residential areas and allows cultivation of twelve (12) mature and twenty-four (24) immature marijuana plants indoors (See Attachment 2 for current City Code provisions regarding cannabis cultivation). Outdoor cultivation is prohibited, and no change is proposed for the ban on outdoor cultivation. Pursuant to UCC 9254, indoor cultivation includes cultivation in a "Fully Enclosed and Secure Structure", which would include any building that complies with the definition of Fully Enclosed and Secure Structure: 2 2 "A space within a building that complies with the California building code, as adopted in the city of Ukiah ("CBC"), or, if exempt from the permit requirements of the CBC, that has a complete roof enclosure supported by connecting walls extending from the ground to the roof, a foundation, slab or equivalent base to which the floor is secured by bolts or similar attachments, is secure against unauthorized entry, and is accessible only through one or more lockable doors. Walls and roofs must be constructed of solid materials that cannot be easily broken through, such as two inch by four inch (2"x 4") or thicker studs overlaid with three-eighths inch (3/8") or thicker plywood or the equivalent. Plastic sheeting, regardless of gauge, or similar products do not satisfy this requirement. If indoor grow lights or air filtration systems are used, they must comply with the California building, electrical, and fire codes as adopted in the city of Ukiah." The Cannabis Cultivation Ordinance brings the City Code into compliance with the AUMA and the MMP/MAUCRSA by consolidating the State limits on personal cultivation for both medical and recreational use and changing the permissible number of marijuana plants grown for personal use for any reason to six(6) mature plants and twelve (12) immature plants. As the allowable number of cannabis plants cultivated for personal use as set forth in the AUMA and MAUCRSA has been interpreted as a ceiling and not a floor, the Ad Hoc believes that the safest approach is to not attempt to set a less restrictive standard and to use the limit set by the State, i.e. six(6) mature plants and twelve (12) immature plants, whether for recreational or medical use, in total. As noted above, at least one member of the Council expressed interest in reviewing the State's emergency regulations promulgated pursuant to the AUMA and the MAUCRSA before proceeding with any amendments to the City Code regarding commercial cultivation. The proposed Cannabis Cultivation Ordinance does indicate that any commercial cultivation enterprises operating within the City will be illegal unless any such cultivation business complies with any applicable provisions State law and of UCC Sections 9261, 9262, and 9278, which would allow and regulate commercial cannabis cultivation under the proposed Cannabis Business Ordinance if said Ordinance is adopted. However, the State's Bureau of Cannabis Control and Department of Food and Agriculture, which have been charged with promulgating regulations applicable to commercial cannabis cultivation, have not yet issued emergency regulations, and there has been no update from the State as to when these regulations will be released, though the websites for each respective agency indicate a publication date of fall 2017. The emergency regulations will clarify and provide additional direction to flesh out the AUMA and MAUCRSA, primarily by (1) specifying the procedures and requirements for applying for and obtaining a State license to operate and (2) setting forth additional standards for operation of commercial cannabis enterprises pursuant to a State license. The only standards for operation of a commercial cannabis enterprise that appear in the proposed Cannabis Cultivation Ordinance are actually found in the provisions of the UCC that remain unchanged by the Ordinance, i.e. the standards from the City's Medical Marijuana Dispensaries Ordinance that appear in UCC 9254(B)(3) and state that"the space devoted to on-site cultivation at the permitted dispensary does not exceed twenty-five percent (25%) of the total floor area, but in no case more than five hundred (500) square feet'. In short, these standards for cultivation at a Medical Marijuana Dispensary are already part of the UCC and will not change even if the Ordinance is adopted. As such, staff does not believe it is necessary to wait for the emergency regulations to be published before adopting the proposed Cannabis Cultivation Ordinance. Even if the State's emergency regulations set forth standards for the amount of space that can be devoted to on-site cultivation at a dispensary, because of the great deference shown to local control and local jurisdiction, if the City's standards are more restrictive than the State's, the City's standards will still apply to any dispensary engaged in on-site cultivation that is operating within the City. If the City's standards for the amount of space that can be devoted to on-site cultivation at a dispensary are less restrictive than those set forth by the State, then the dispensary will need to comply with the State's standards in order to obtain and maintain a State license to operate. The Ad Hoc requests that Council discuss the proposed Cannabis Cultivation Ordinance and provide policy 3 3 direction. The Ad Hoc also requests that the Council consider introduction of the Cannabis Cultivation Ordinance at their next regular meeting. CEQA Compliance: The proposed City ordinances regulating commercial cannabis activity are statutorily exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Business and Professions Code Section 26055(h). This subdivision is in effect through July 1, 2019, and specifically exempts from environmental review the adoption of an ordinance or regulation by a local jurisdiction if the ordinance or regulation requires discretionary review, including environmental review, and approval of local permits or licenses for commercial cannabis activity. 4 4 ATTACHMENT 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING VARIOUS SECTIONS OF THE UKIAH CITY CODE REGULATING PERSONAL AND COMMERCIAL CANNABIS CULTIVATION. The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Section 6093 in Article 10 of Chapter 1 in Division 7 of the Ukiah City Code is hereby amended to read as follows: § 6093 MARIJUANA CULTIVATION PROHIBITED Outdoor cultivation of marijuana, or indoor cultivation in excess of e-six (47L6) mature plants or+We twelve (2412) immature plants per household for personal use, within the city limits of the City of Ukiah in violation of Section 9254 of this Code is prohibited and constitutes a violation of this article. Any person violating any provision of this article shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed one thousand dollars ($1,000.00), by imprisonment in the county jail not to exceed six (6) months or by both a fine and imprisonment. SECTION 2 Article 19 of Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows: § 9254 MARIJUANA CULTIVATION A. Definitions: As used herein the following definitions shall apply: CULTIVATION: The planting, growing, harvesting, drying, or processing of marijuana plants or any part thereof. FULLY ENCLOSED AND SECURE STRUCTURE: A space within a building that complies with the California building code, as adopted in the city of Ukiah ("CBC"), or, if exempt from the permit requirements of the CBC, that has a complete roof enclosure supported by connecting walls extending from the ground to the roof, a foundation, slab or equivalent base to which the floor is secured by bolts or similar attachments, is secure against unauthorized entry, and is accessible only through one or more lockable doors. Walls and roofs must be constructed of solid materials that cannot be easily broken through, such as two inch by four inch (2" x 4") or thicker studs overlaid with three-eighths inch (3/8") or thicker plywood or the equivalent. Plastic sheeting, regardless of gauge, or similar products do not satisfy this requirement. If indoor grow lights or air filtration systems are used, they must comply with the California building, electrical, and fire codes as adopted in the city of Ukiah. IMMATURE MARIJUANA PLANT: A marijuana plant, whether male or female, that has not yet flowered and which does not yet have buds that are readily observed by unaided visual examination. 5 1 INDOORS: Within a fully enclosed and secure structure. MATURE MARIJUANA PLANT: A marijuana plant, whether male or female, that has flowered and which has buds that are readily observed by unaided visual examination. OUTDOOR: Any location within the city of Ukiah that is not within a fully enclosed and secure structure. PARCEL: Property assigned a separate parcel number by the Mendocino County assessor. {, PRIMARY (`4RC('`-I\(PR: A rrr' y Garega ,ver s-c�ef�ned�eaTth ;;' afety Cede sor+inn 11362.7(d). QUALIFIED DATI€ IT—• 29 ialified pat+e++° as ef�nrea 'r Health ;;P Safety GGde ' ' '. 14 sor+inn 1 1 ZR'� 7/f\ B. Cultivation osf Marijuana: 1. Outdoor Cultivation: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any zoning district in the city of Ukiah to cause or allow such premises to be used for the outdoor cultivation of marijuana plants. 2. Indoor Cultivation for Personal Use in Residential Zoning Districts: Except as permitted in Division 6, Chapter 8 of this code, it is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any residential zoning district (R-1, R-2, R-3 and CN districts) in the City of Ukiah to cause or allow such parcel to be used for the cultivation of more than twelve six (426) mature Q and 6i twelve (2412) immature marijuana plants within a fully enclosed and secure structure on the parcel. 3. Indoor Commercial Cultivation Of Marijuana Res+rir++ord T„ n alified oR+ior,+s 4AG ®riFnaF„ GaFegiyeFs: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the City of Ukiah to cause or allow such parcel to be used for the commercial cultivation of marijuana, unless (a) the Porsnn is a 9 ialified patieRt nr primaFy GaFegiyer0 r FGWiRg the ame ire+ of , ar--(ba) the person is operating a medical marijuana dispensary pursuant to a valid dispensary use permit, within the C1, C2, CN, M, and PD (commercial) zoning districts and in the GU, UC, and DC downtown zoning districts, and the space devoted to on-site cultivation at the permitted dispensary does not exceed twenty-five percent (25%) of the total floor area, but in no case more than five hundred (500) square feet; or (b) the person is operating a commercial Cannabis Cultivation business of any type in compliance with all requirements set forth in Sections 9261, 9262, and 9278 of this Code and all applicable State laws and regulations including licensing requirements. 4. Public Nuisance Prohibited: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the city of Ukiah to create a public nuisance in the course of cultivating marijuana plants or any 6 2 part thereof in any location, indoor or outdoor. A public nuisance may be deemed to exist, if such activity produces: a) odors which are disturbing to people of normal sensitivity residing or present on adjacent or nearby property or areas open to the public, b) repeated responses to the parcel from law enforcement officers, c) a repeated disruption to the free passage of persons or vehicles in the neighborhood, d) excessive noise which is disturbing to people of normal sensitivity on adjacent or nearby property or areas open to the public, or e) any other impacts on the neighborhood which are disruptive of normal activity in the area. C. Enforcement: 1. Public Nuisance: The violation of this section is hereby declared to be a public nuisance. 2. Abatement: A violation of this section may be abated by the city attorney by the prosecution of a civil action for injunctive relief and by the summary abatement procedure set forth in subsection C3 of this section. 3. Summary Abatement Procedure: a. The code enforcement officer and the director of planning, or his or her designee (hereafter, the "enforcement official"), are hereby authorized to order the abatement of any violation of this section by issuing a notice to abate. The notice shall: (1) Describe the location of and the specific conditions which represent a violation of this section and the actions required to abate the violation. (2) Describe the evidence relied upon to determine that a violation exists, provided that the enforcement official may withhold the identity of a witness to protect the witness from injury or harassment, if such action is reasonable under the circumstances. (3) State the date and time by which the required abatement actions must be completed. (4) State that to avoid the civil penalty provided in subsection C3a(8) of this section and further enforcement action, the enforcement official must receive consent to inspect the premises where the violation exists to verify that the violation has been abated by the established deadline. (5) State that the owner or occupant of the property where the violation is located has a right to appeal the notice by filing a written notice of appeal with the city clerk by no later than three (3) business days from the service of the notice. The notice of appeal must include an address, telephone number, fax number, if available, and e-mail address, if available. The city may rely on any of these for service or notice purposes. If an adequate written appeal is timely filed, the owner or occupant will be entitled to a hearing as provided in subsection C3c of this section. (6) State that the order to abate the violation becomes final if a timely appeal is not filed or upon the issuance of a written decision after the appeal hearing is conducted in accordance with subsection C3c of this section. (7) State that a final order of abatement may be enforced by application to the superior court for an inspection and/or abatement warrant or other court order. 7 3 (8) State that a final order to abate the nuisance will subject the property owner and the occupant to a civil penalty of five hundred dollars ($500.00) for each day that the violation continues after the date specified in the notice under subsection C3a(3) of this section, when the violation must be abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. (9) State that in any administrative or court proceeding to enforce the abatement order the prevailing party is entitled to recover reasonable attorney fees from the other party or parties to the action, if the city elects, at the initiation of an individual action or proceeding, to seek recovery of its own attorney fees. In no action, administrative proceeding, or special proceeding shall an award of attorney fees to a prevailing party exceed the amount of reasonable attorney fees incurred by the city in the action or proceeding. b. The notice described in subsection C3a of this section shall be served in the same manner as summons in a civil action in accordance with article 3 (commencing with section 415.10) of chapter 4 of title 5 of part 2 of the Code of Civil Procedure, or by certified mail, return receipt requested, at the option of the city. If the owner of record, after diligent search cannot be found, the notice may be served by posting a copy thereof in a conspicuous place upon the property for a period of ten (10) days and publication thereof in a newspaper of general circulation pursuant to Government Code section 6062. c. Not sooner than five (5) business days after a notice of appeal is filed with the city clerk, a hearing shall be held before the city manager or a hearing officer designated by the city manager to hear such appeals. The appellant shall be given notice of the date, time and place of the hearing not less than five (5) days in advance. The notice may be given by telephone, fax, e-mail, personal service or posting on the property. At the hearing, the enforcement official shall present evidence of the violation, which may include, but is not limited to, incident and police reports, witness statements, photographs, and the testimony of witnesses. The property owner and the occupant of the property where the violation is alleged to exist shall have the right to present evidence and argument in their behalf and to examine and cross examine witnesses. The property owner and property occupant are entitled at their own expense to representation of their choice. At the conclusion of the hearing, the city manager or hearing officer shall render a written decision which may be served by regular first class mail on the appellants. d. A final order to abate the nuisance will subject the property owner or owners and any occupant or occupants of the property who are cultivating marijuana in violation of this section to a civil penalty of five hundred dollars ($500.00) for each day that the violation continues after the date specified in the notice under subsection C3a(3) of this section, when the violation must be abated. The enforcement official or the city manager or hearing officer hearing an appeal pursuant to subsection C3c of this section may reduce the daily rate of the civil penalty for good cause. The party subject to the civil penalty shall have the burden of establishing good cause, which may include, but is not limited to, a consideration of the nature and severity of the violation, whether it is a repeat offense, the public nuisance impacts caused by the violation, and the violator's ability to pay. The daily penalty shall continue until the violation is abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. 4. Violation: Cultivation of marijuana on parcels within the city that does not comply with this section constitutes a violation of the zoning ordinance and is subject to the penalties and enforcement as provided in article 22 of this chapter. 8 4 5. Penalties Not Exclusive: The remedies and penalties provided herein are cumulative, alternative and nonexclusive. The use of one does not prevent the use of any others and none of these penalties and remedies prevent the city from using any other remedy at law or in equity which may be available to enforce this section or to abate a public nuisance. SECTION 3. 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on, 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk 9 5 ATTACHMENT 2 CHAPTER1 CRIMES AGAINST PUBLIC PEACE AND ORDER ARTICLE 10. MARIJUANA CULTIVATION ENFORCEMENT SECTION: §6093: Marijuana Cultivation Prohibited §6094: Seizure And Destruction Of Marijuana §6093 MARIJUANA CULTIVATION PROHIBITED ....................................................................................................................................................................................................................................................................................................................................... Outdoor cultivation of marijuana, or indoor cultivation in excess of twelve (12) mature plants or twenty four(24) immature plants,within the city limits of the city of Ukiah in violation of section 9254 of this code constitutes a violation of this article. Any person violating any provision of this article shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed one thousand dollars ($1,000.00), by imprisonment in the county jail not to exceed six (6) months or by both a fine and imprisonment. §6094 SEIZURE AND DESTRUCTION OF MARIJUANA ....................................................................................................................................................................................................................................................................................................................................... Except as otherwise expressly stated in this section, all marijuana seized by the city police in the enforcement of this article shall be seized, retained and destroyed in the same manner and subject to the same procedures as are provided in California Health and Safety Code sections 11472-11479, for marijuana possessed in violation of division 10 of the Health and Safety Code. The requirements in subsection (b)of Health and Safety Code section 11479, prescribing the conditions that must be satisfied before seized marijuana may be destroyed without a court order, as applied by this section, are revised as follows: (b)Photographs have been taken which reasonably demonstrate the total number of mature and immature plants to be destroyed and the location where they were growing immediately prior to their seizure. §6093 MARIJUANA CULTIVATION PROHIBITED ....................................................................................................................................................................................................................................................................................................................................... Outdoor cultivation of marijuana, or indoor cultivation in excess of twelve (12) mature plants or twenty four (24) immature plants,within the city limits of the city of Ukiah in violation of section 9254 of this code constitutes a violation of this article.Any person violating any provision of this article shall be deemed guilty of a misdemeanor and upon conviction shall be punished by a fine not to exceed one thousand dollars ($1,000.00), by imprisonment in the county jail not to exceed six (6) months or by both a fine and imprisonment. 10 §6094 SEIZURE AND DESTRUCTION OF MARIJUANA ....................................................................................................................................................................................................................................................................................................................................... Except as otherwise expressly stated in this section, all marijuana seized by the city police in the enforcement of this article shall be seized, retained and destroyed in the same manner and subject to the same procedures as are provided in California Health and Safety Code sections 11472-11479, for marijuana possessed in violation of division 10 of the Health and Safety Code. The requirements in subsection (b)of Health and Safety Code section 11479, prescribing the conditions that must be satisfied before seized marijuana may be destroyed without a court order, as applied by this section, are revised as follows: (b)Photographs have been taken which reasonably demonstrate the total number of mature and immature plants to be destroyed and the location where they were growing immediately prior to their seizure. CHAPTER ZONING ARTICLE 19. SPECIAL SITUATIONS §9254 MARIJUANA CULTIVATION ....................................................................................................................................................................................................................................................................................................................................... A. Definitions:As used herein the following definitions shall apply: CULTIVATION: The planting, growing, harvesting, drying, or processing of marijuana plants or any part thereof. FULLY ENCLOSED AND SECURE STRUCTURE:A space within a building that complies with the California building code, as adopted in the city of Ukiah ("CBC"), or, if exempt from the permit requirements of the CBC, that has a complete roof enclosure supported by connecting walls extending from the ground to the roof, a foundation,slab or equivalent base to which the floor is secured by bolts or similar attachments, is secure against unauthorized entry, and is accessible only through one or more lockable doors. Walls and roofs must be constructed of solid materials that cannot be easily broken through, such as two inch by four inch (2"x 4")or thicker studs overlaid with three-eighths inch (3/8")or thicker plywood or the equivalent. Plastic sheeting, regardless of gauge, or similar products do not satisfy this requirement. If indoor grow lights or air filtration systems are used, they must comply with the California building, electrical, and fire codes as adopted in the city of Ukiah. 11 IMMATURE MARIJUANA PLANT:A marijuana plant,whether male or female, that has not yet flowered and which does not yet have buds that are readily observed by unaided visual examination. INDOORS:Within a fully enclosed and secure structure. MATURE MARIJUANA PLANT:A marijuana plant,whether male or female, that has flowered and which has buds that are readily observed by unaided visual examination. OUTDOOR:Any location within the city of Ukiah that is not within a fully enclosed and secure structure. PARCEL: Property assigned a separate parcel number by the Mendocino County assessor. PRIMARY CAREGIVER:A"primary caregiver" as defined in Health and Safety Code section 11362.7(d). QUALIFIED PATIENT: A"qualified patient' as defined in Health and Safety Code section 11362.7(f). B. Cultivation Of Marijuana: 1. Outdoor Cultivation: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any zoning district in the city of Ukiah to cause or allow such premises to be used for the outdoor cultivation of marijuana plants. 2. Indoor Cultivation: Except as permitted in Division 6, Chapter 8 of this code, it is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any residential zoning district(R-1, R-2, R-3 and CN districts) in the City of Ukiah to cause or allow such parcel to be used for the cultivation of more than twelve (12) mature and twenty-four (24) immature marijuana plants within a fully enclosed and secure structure on the parcel. 3. Indoor Cultivation Of Marijuana Restricted To Qualified Patients And Primary Caregivers: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the City of Ukiah to cause or 12 allow such parcel to be used for the cultivation of marijuana, unless (a)the person is a qualified patient or primary caregiver, growing the amount of marijuana per qualified patient authorized by Health and Safety Code section 11362.77(a)through (b) and (d)through (f), not to exceed the per parcel limit in subsection B2 of this section, or(b)the person is operating a medical marijuana dispensary pursuant to a valid dispensary use permit, within the C1, C2, CN, M, and PD (commercial)zoning districts and in the GU, UC, and DC downtown zoning districts, and the space devoted to on-site cultivation at the permitted dispensary does not exceed twenty-five percent(25%)of the total floor area, but in no case more than five hundred (500)square feet. 4. Public Nuisance Prohibited: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying,or having charge or possession of any parcel within the city of Ukiah to create a public nuisance in the course of cultivating marijuana plants or any part thereof in any location, indoor or outdoor.A public nuisance may be deemed to exist, if such activity produces: a)odors which are disturbing to people of normal sensitivity residing or present on adjacent or nearby property or areas open to the public, b) repeated responses to the parcel from law enforcement officers, c)a repeated disruption to the free passage of persons or vehicles in the neighborhood, d) excessive noise which is disturbing to people of normal sensitivity on adjacent or nearby property or areas open to the public, or e)any other impacts on the neighborhood which are disruptive of normal activity in the area. C. Enforcement: 1. Public Nuisance: The violation of this section is hereby declared to be a public nuisance. 2.Abatement:A violation of this section may be abated by the city attorney by the prosecution of a civil action for injunctive relief and by the summary abatement procedure set forth in subsection C3 of this section. 3. Summary Abatement Procedure: a. The code enforcement officer and the director of planning, or his or her designee (hereafter, the "enforcement official"), are hereby authorized to order the abatement of any violation of this section by issuing a notice to abate. The notice shall: (1) Describe the location of and the specific conditions which represent a violation of this section and the actions required to abate the violation. 13 (2) Describe the evidence relied upon to determine that a violation exists, provided that the enforcement official may withhold the identity of a witness to protect the witness from injury or harassment, if such action is reasonable under the circumstances. (3)State the date and time by which the required abatement actions must be completed. (4)State that to avoid the civil penalty provided in subsection C3a(8)of this section and further enforcement action, the enforcement official must receive consent to inspect the premises where the violation exists to verify that the violation has been abated by the established deadline. (5)State that the owner or occupant of the property where the violation is located has a right to appeal the notice by filing a written notice of appeal with the city clerk by no later than three (3) business days from the service of the notice. The notice of appeal must include an address, telephone number, fax number, if available, and e- mail address, if available. The city may rely on any of these for service or notice purposes. If an adequate written appeal is timely filed, the owner or occupant will be entitled to a hearing as provided in subsection C3c of this section. (6)State that the order to abate the violation becomes final if a timely appeal is not filed or upon the issuance of a written decision after the appeal hearing is conducted in accordance with subsection C3c of this section. (7)State that a final order of abatement may be enforced by application to the superior court for an inspection and/or abatement warrant or other court order. (8)State that a final order to abate the nuisance will subject the property owner and the occupant to a civil penalty of five hundred dollars ($500.00)for each day that the violation continues after the date specified in the notice under subsection C3a(3)of this section, when the violation must be abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. 14 (9)State that in any administrative or court proceeding to enforce the abatement order the prevailing party is entitled to recover reasonable attorney fees from the other party or parties to the action, if the city elects, at the initiation of an individual action or proceeding, to seek recovery of its own attorney fees. In no action, administrative proceeding, or special proceeding shall an award of attorney fees to a prevailing party exceed the amount of reasonable attorney fees incurred by the city in the action or proceeding. b. The notice described in subsection C3a of this section shall be served in the same manner as summons in a civil action in accordance with article 3 (commencing with section 415.10)of chapter 4 of title 5 of part 2 of the Code of Civil Procedure, or by certified mail, return receipt requested, at the option of the city. If the owner of record, after diligent search cannot be found, the notice may be served by posting a copy thereof in a conspicuous place upon the property for a period of ten (10)days and publication thereof in a newspaper of general circulation pursuant to Government Code section 6062. c. Not sooner than five (5) business days after a notice of appeal is filed with the city clerk, a hearing shall be held before the city manager or a hearing officer designated by the city manager to hear such appeals. The appellant shall be given notice of the date, time and place of the hearing not less than five (5)days in advance. The notice may be given by telephone, fax, e-mail, personal service or posting on the property.At the hearing, the enforcement official shall present evidence of the violation,which may include, but is not limited to, incident and police reports,witness statements, photographs, and the testimony of witnesses. The property owner and the occupant of the property where the violation is alleged to exist shall have the right to present evidence and argument in their behalf and to examine and cross examine witnesses. The property owner and property occupant are entitled at their own expense to representation of their choice.At the conclusion of the hearing, the city manager or hearing officer shall render a written decision which may be served by regular first class mail on the appellants. d. A final order to abate the nuisance will subject the property owner or owners and any occupant or occupants of the property who are cultivating marijuana in violation of this section to a civil penalty of five hundred dollars ($500.00)for each day that the violation continues after the date specified in the notice under subsection C3a(3)of this section, 15 when the violation must be abated. The enforcement official or the city manager or hearing officer hearing an appeal pursuant to subsection C3c of this section may reduce the daily rate of the civil penalty for good cause.The party subject to the civil penalty shall have the burden of establishing good cause,which may include, but is not limited to, a consideration of the nature and severity of the violation, whether it is a repeat offense, the public nuisance impacts caused by the violation, and the violator's ability to pay. The daily penalty shall continue until the violation is abated. The penalty may be recovered through an ordinary civil action, or in connection with an application for an inspection or nuisance abatement warrant. 4.Violation: Cultivation of marijuana on parcels within the city that does not comply with this section constitutes a violation of the zoning ordinance and is subject to the penalties and enforcement as provided in article 22 of this chapter. 5. Penalties Not Exclusive: The remedies and penalties provided herein are cumulative, alternative and nonexclusive. The use of one does not prevent the use of any others and none of these penalties and remedies prevent the city from using any other remedy at law or in equity which may be available to enforce this section or to abate a public nuisance. 16 Agenda Item No.: 12c MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-211-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Receive Report Regarding the Economic Development and Financing Corporation (EDFC); Consideration of Request for Funding from EDFC; and Request for Authorization for the City Manager to Negotiate and Execute Performance Agreement Between the City of Ukiah and EDFC. DEPARTMENT: Economic De\,elopment PREPARED BY: Shannon Riley ATTACHMENTS: Attachment 1-Agenda Staff Report 03-01-1995 Attachment 2-COU No. 1617-190 Attachment 3- Report of EDFC's Services and Activities Attachment 4- EDFC Profit and Loss Statement Attachment 5- EDFC Balance Sheet Summary: The City Council will receive a report from the Economic Development and Financing Corporation (EDFC), consider their request for funding, and consider authorizing the City Manager to negotiate and execute a performance agreement with the organization. Background: The Economic Development and Financing Corporation (EDFC) is a non-profit, tax-exempt Community Development Financial Institution (CDFI), founded in 1995, that engages in economic development activity in Mendocino and Lake Counties. EDFC was formed through a partnership between Mendocino RECOMMENDED ACTION: Receive report regarding the Economic Development and Financing Corporation (EDFC); consider request for funding from EDFC; and authorize the City Manager to negotiate and execute Performance Agreement between the City of Ukiah and EDFC. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGETAMOUNT: $12,000 in Account#10012600.52100; Contracted Services- Economic Development Consulting and Misc. Services PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: General Fund PREVIOUS CONTRACT/PURCHASE ORDER NO.: COU No. 1617-190 COORDINATED WITH: Diann Simmons, Program Director Approved: 1 S Sa gi n�, City Manager County's four incorporated cities and the county to coordinate and support economic development activity Mendocino County-wide and has now expanded its business into Lake County. Additional background, including details about the annual funding history from the City of Ukiah, is provided in the attached staff report from the January 18, 2017, meeting (Attachment#1). The 2016-17 Performance Agreement is provided as Attachment#2. Discussion: EDFC's 2016/17 annual report and request for funding occurred in January-February of 2017. The current request is for fiscal year 2017/18. The EDFC "Report to the City of Ukiah" (Attachment#3) details the work that has been done toward the 2016/17 Performance Agreement. Also provided for Council's information are the Profit and Loss Statement (Attachment#4) and Balance Sheet (Attachment#5). EDFC is currently without an Executive Director and has not fulfilled the requirements of the most recent performance agreement. City Staff has, as noted in EDFC's Report to the City, been in communication with lead staff at the other jurisdictions in the County regarding EDFC's changing role and the concern that the organization's current scope of work is not entirely consistent with the original direction from the Cities and County. It is understood that additional discussion should occur between the lead staff and EDFC to mutually agree upon the role of EDFC in County-wide economic development. In the meantime, EDFC is requesting funding for the 2017/18 fiscal year. Council is asked to receive a brief presentation from EDFC and consider this request for funding in the amount of$11,983. If so desired, the Council may direct the City Manager to negotiate and execute a performance agreement with EDFC for the 2017/18 fiscal year. 2 2 Attachment 1 ITEM NO. 12c co DATE: March 1. 1995 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF FISCAL YEAR 1994-95 FUNDING COMMITMENT TO ECONOMIC DEVELOPMENT AND FINANCING CORPORATION (EDFC) The City Council is aware that for the last three years, especially, the City of Ukiah has actively involved itself in a number of efforts to establish a more coordinated, County-wide approach to economic development. These efforts have been many, but the more notable are: 1. The City of Ukiah took the initiative in beginning a public and private sector effort to attempt to establish a non-profit economic development organization in Mendocino County. 2. The City of Ukiah took the lead in pursuing, on behalf of the other jurisdictions in the County, federal economic development funds that were unavailable if such a County-wide organization was not in place. 3. The City of Ukiah participated in the development and organization of a comprehensive County Overall Economic Development Plan. 4. More recently, Councilman Mastin took a leadership role on a MCOG Steering Committee to finally establish a County-wide economic development and financing organization. This new organization,the Economic Development and Financing Corporation (EDFC) has not only filed for incorporation, but is close to selecting a new Executive Director for the organization. (Continued on Page 2) RECOMMENDED ACTION: Staff recommends the approval of a written commitment and appropriation of $3,762.50 to the Economic Development and Funding Corporation, as the City's contribution for the balance of Fiscal Year 1994-95, to cover the months of March 1, 1994 to June 30, 1995. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine funding commitment is not appropriate at this time. Acct. No. (if NOT budgeted): N/A Acct. No.: 960-5601-250 Appropriation Requested: N/A (if budgeted) Citizen Advised: N/A Requested by: EDFC Prepared by: Charles L. Rough, Jr., City Manager Attachments: 1. Letter from EDFC, dated January 30, 1995. APPROVED: /-44 , R:4/CM:ASREDFC NT EDFC has formally requested to the County and the incorporated cities within the County to commit to a financial contribution for the organization. As you may also recall, we shared with you some time ago, the County and the incorporated cities would be annually assessed for a financial contribution to such a County-wide economic development organization. These contributions by the public sector do not constitute their total funding sources, but would demonstrate that the five general purpose political jurisdictions are fully supportive of the effort, and anticipate the use of this organization in formulating their economic development objectives. The assessment that was determined for the County would be 50 cents/capita and for the incorporated cities it would be 75 cents/capita. Therefore, based on the certified population at this point in time (15,030), Ukiah's annual contribution to the EDFC would be $11,272.50. However, at this time, they are only requesting a written commitment and financial contribution for the last four months (March 1 - June 30) of the fiscal year, or $3,757.50. They have also indicated they would like a formal statement or resolution of commitment from the City of Ukiah for Fiscal Year 1995-96 when the Fiscal Year 1995-96 Budget undergoes review. Attached,for your benefit, is a copy of a proposed services agreement that the County of Mendocino has drafted. Before the City enters into any long-term commitment, beginning with Fiscal Year 1995-96, we should also have in place a services contract with EDFC that specifies the services we would require for our contribution. 2 Economic Development & Financing Corp. Business Resource Center 655 Kings Ct. Suite 200 Ukiah CA 95482 January 30, 1995 Dear City Manager/County Administrator, As you may know the new Economic development& Financing Corporation, EDFC, filed for incorporation on January 9, 1995. EDFC is also in the process of recruiting an executive director to be hired within the next 4 weeks. Thus the EDFC Board is now formally requesting written commitment for financial support and the transfer of financial contributions from each city and county as previously agreed upon with the cities' and county's EDFC representatives . Several months ago the County passed a resolution and sent a letter with commitment to fund EDFC and the amount of funding set aside (50 cents/capita) for use in EDFC's current fiscal year of July 1, 1994 through June 30, 1995. Please consider this request for similar written funding commitments and imminent transfer of those funds from each city and the County to EDFC for the current fiscal year above (50 cents/capita, County and 75 cents/capita, cities). Additionally, EDFC requests formal written commitment of f inding/intent to fund for the coming fiscal year July 1, 1995 through June 30, 1996 from each jurisdiction as your budgets undergo review. The County is presently drafting a proposed contract for services with the EDFC. Please review the enclosed sample draft contract for economic development services to be provided by EDFC and use it as appropriate. Please return your draft contract for services along with the funding commitments at your earliest convenience. The hope is that the contracts will be kept simple and straightforward and allow some flexibility in application, considering this will be EDFC's startup year. Jurisdictional representatives are encouraged to discuss contracts, etc. amongst themselves as needed. The EDFC Board of Directors,jurisdictions, and entire community await with great anticipation the opening date of the new EDFC office which will be co-located with the Community Coordinator in the new MPIC Business Resource Center in Ukiah. Your financial participation and commitment to county-wide economic development is crucial to making this entity a reality and to filling the economic development void in this county. Very truly yours, Suzanne McAl ister, EDFC Interim Board Chair CC w enclosures: Jurisdictions EDFC List C. Hall, MPIC Executive Director ti COUNTY OF MENDOCINO AGREEMENT This Agreement is entered into this day of , 1995, between COUNTY OF MENDOCINO, a political subdivision of the State of California, hereinafter referred to as "COUNTY" and the Economic Development and Financing Corporation, a nonprofit public benefit corporation , having its principal office in Ukiah, California, hereinafter referred to as "CONTRACTOR" . PREMISES Pursuant to Government Code, Section 31000, COUNTY may retain independent contractors to perform special services for COUNTY. COUNTY wishes to extend to the residents of the County certain services which CONTRACTOR is equipped, staffed, licensed and prepared to provide. CONTRACTOR is able to perform duties and render services as coordinator of economic development throughout the County of Mendocino, which services are determined by County to be necessary for the welfare of residents of the County of Mendocino. COUNTY believes the provisions of these services to the residents is in their best interests. CONTRACTOR is willing to perform such duties and render such services, as outlined more specifically below. AGREEMENT CONTRACTOR and COUNTY agree as follows : 1 . The term of this Agreement shall be from January 1, 1995 through June 30, 1995 . 2 . CONTRACTOR has been selected by the Board of Supervisors to provide the services described in Exhibit "A" , for which 1 00 compensation shall not exceed Fourteen Thousand-Four Hundred-Ninety-Seven Dollars ($14, 497 . ) for the term of this Agreement . 3 . Cost overruns and/or failure to perform within the maximum compensation ceiling established by paragraph 2 above shall not relieve CONTRACTOR of responsibility to provide those services specified in Exhibit "A" . CONTRACTOR must request compensation for services on a monthly basis . Said monthly claims shall be verified and recommended for payment by the County Administrators Office prior to submission to the County Auditor. All compensation contemplated by this Agreement and not requested by CONTRACTOR during the term of this Agreement shall be forfeited to COUNTY. 4 _ DEFINITIONS : A. MAY - is permissive B . SHOULD - is desirable C. SHALL - is mandatory 5 . COMPLIANCE WITH LAWS AND ORDINANCES : All services to be performed by CONTRACTOR pursuant to this Agreement shall be performed in accordance with all applicable federal, state, county, and municipal laws, ordinances, regulations, titles and departmental procedures . 6 . SUBCONTRACTING: CONTRACTOR may subcontract portions of the agreed upon services only with the prior written approval of COUNTY. Subcontractors shall maintain the same standard and level of service as is required of CONTRACTOR. CONTRACTOR shall continue to remain responsible for fulfilling the terms of this Agreement . This section is to be read in conjunction with paragraph 15 below, titled "Assignment" . 7 . SERVICE ELIGIBILITY: Services provided under this Agreement shall be rendered without discrimination on the basis of race, color, religion, national origin, sex, ancestry or handicap. B . PROGRAM SERVICES : rn In consideration of the payments set forth below, CONTRACTOR shall perform the services for economic development described below, in Exhibit "A" (Program Description) attached hereto and incorporated by reference. 9 . PAYMENT OF CONTRAC'TOR' S APPROVED CLAIMS : A) In the event that funds provided under this Agreement are expended prior to the end of the Agreement period, CONTRACTOR shall provide ongoing services under the terms of this Agreement through the end of the Agreement period without further payment from COUNTY. b) COUNTY shall process for payment approved claims as specified in paragraph 3 above. Payment for said claims by COUNTY shall be mailed by the fifteenth (15th) working day following submission of an approved claim by the department to the Auditor' s Office. 10 . FINANCIAL RECORDS : A) CONTRACTOR shall maintain on a current basis and preserve for a period of four (4) years, or until audit findings are resolved, whichever is later, records of all operating costs and expenses incurred as well as of all revenues received applicable to performances rendered under this Agreement . CONTRACTOR agrees to maintain and to provide to COUNTY access during normal business hours to, and the right to examine, all records including, but not limited to: general ledger, personnel records, payroll records, cancelled checks, revenue and expenditure records and related documents and records, to assure proper accounting of funds and performance of contract Agreement in accordance with instructions provided by COUNTY. B) COUNTY shall have the right to audit and inspect any books and records of CONTRACTOR which pertain to services performed and determination of amounts payable under this Agreement . CONTRACTOR shall be financially responsible for all audit exceptions resulting during the performance of this Agreement . 11 . COMPLIANCE WITH LICENSING REQUIREMENTS : C) CONTRACTOR must comply with all necessary licensing requirements and must obtain appropriate licenses and display the same in a location that is reasonably conspicuous, as well as file copies of same with the County Administrative Officer. 12 . GOVERNANCE CODVTk1cbhaA;l hG09NTV6SsEatsdoafCGNpRAQT®Rt9 Rhaid dfll these two seats by appointing two members of the Board of Supervisors . 13 . AFFIRMATIVE ACTION: CONTRACTOR certifies that it is in compliance with the Equal Employment Opportunity Requirement of Executive Order 11246, as amended by Executive Order 11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act and any other federal and state laws pertaining to equal employment opportunity and that it will not discriminate against any employee or applicant for employment on the basis of race, color, religion, handicap, age, sex, national origin or ancestry in matters pertaining to recruitment, hiring, training, upgrading, transfer, compensation or termination. 14 . INSURANCE: CONTRACTOR, at its expense, shall secure and maintain at all times during the entire period of performance of this Agreement, insurance as set forth below with insurance companies acceptable to the COUNTY for COUNTY' s protection, its elected or appointed officials, employees and volunteers, CONTRACTOR and subcontractor from any and all claims which may arise from operations under this Agreement, whether operations be by CONTRACTOR or by a subcontractor or by anyone directly or indirectly employed by either of them. CONTRACTOR shall provide to COUNTY certificates of insurance with endorsements properly executed by an officer of the issuing insurance company evidencing coverage as specified below In the event of breach of any provision of this Section, or in the event any notice is received which indicates any required insurance coverage will be diminished or cancelled, COUNTY, at its option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend further work pursuant to this Agreement. CONTRACTOR shall not commence work, nor shall he allow his employees or subcontractors or anyone to commence work contemplated through this Agreement until all insurance required hereunder has been submitted to and accepted by COUNTY. Failure to submit proof of insurance as required herein may result in awarding said Agreement to another bidder. Insurance coverage in a minimum amount set forth herein shall not be construed to relieve CONTRACTOR for liability in- excess of such coverage, nor shall it preclude COUNTY from taking such other action as is available to it under any other provisions of this Agreement or otherwise in law. CONTRACTOR shall indemnify and hold harmless COUNTY, its elected or appointed officials, employees or volunteers against any claims, actions, or demands against them, or any of them, and against any damages, liabilities or expenses, including costs of defense and attorneys ' fees, for personal injury or death, or for the loss or damage to property, or any or all of them, arising out of or in any way connected with the performance of this Agreement by CONTRACTOR. CONTRACTOR affirms that it is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for Workers ' Compensation or to undertake self insurance in accordance with theprovisions of the Code. CONTRACTOR further assures that it will comply with such provisions before commencing the performance of work under this Agreement . CONTRACTOR shall furnish to COUNTY certificate (s) of insurance evidencing Workers ' Compensation Insurance coverage to cover its employees. CONTRACTOR shall require all subcontractors similarly to provide Workers ' Compensation Insurance as required by the labor Code of the State of California for all of CONTRACTOR' s and subcontractors ' employees. CONTRACTOR shall furnish to N COUNTY certiciates of insurance together with executed Automobile Liability/General Liability Endorsement form(s) for each said policy evidencing at a minimum the following: a. GENERAL LIABILITY/COMBINED SINGLE LIMIT BODILY INJURY LIABILITY AND PROPERTY DAMAGE LIABILITY (NOT AUTO) $1, 000, 000 EACH OCCURRENCE. COMBINED SINGLE LIMIT VEHICLE BODILY INJURY AND PROPERTY DAMAGE LIABILITY $300, 000 EACH OCCURRENCE. Each policy of insurance specified above (with the exception of Workers ' Compensation Insurance) shall be accompanied by an endorsement, properly executed by an officer of the issuing insurance company, stating: a. County of Mendocino is named and listed as an additional insured. b. Stipulation that the policy acts as primary insurance for the COUNTY and no other insurance held or owned by COUNTY shall be called upon to cover a loss under said policy. C . Restatement of limits of policy. d. Contain a non-severability of interest statement . e . Stipulation that failure to comply with the reporting procedures of policy shall not affect coverage provided to COUNTY. f . Stipulation that County of Mendocino will be notified by certified mail in the event that the remaining amount of coverage of the policy falls below the minimum requirements of the County of Mendocino. g. Stipulation that the County of Mendocino will be notified by first class mail a minimum of thirty (30) days before the policy is cancelled, altered, or not renewed. 15 . ASSIGNMENT: CONTRACTOR shall not assign this Agreement to a third party M without the prior written consent of COUNTY and an such assignment in violation of this section shall automatically terminate this Agreement; provided, however, that such provision shall not be deemed to apply to nor prevent subcontracting by CONTRACTOR hereunder to any independent contractor rendering the particular service at CONTRACTOR' s facilities under an agreement with CONTRACTOR, and payment by CONTRACTOR to such independent contractor of portions of the amount received from COUNTY hereunder, provided there is prior approval by COUNTY of the Agreement with the independent contractor. 16 . RELATIONSHIP OF PARTIES: It is expressly understood that this is an Agreement by between two independent contractors and that this is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of independent contractor. 17 . CONTRACT TERMS : Terms of this Agreement shall be from January 1, 1995 through June 30, 1995, provided, however, that COUNTY may terminate this Agreement for any reason by giving written notice to CONTRACTOR at least ninety (90) days in advance of the effective date of such termination. This Agreement may be extended on its same terms and conditions, for a period not to exceed one (1) year, upon written agreement between the County Administrative Officer and CONTRACTOR. In the event this Agreement is terminated prior to June 30, 1995, CONTRACTOR shall be paid on a prorated basis for only that portion of the contract term during which CONTRACTOR provided services pursuant to this Agreement . Such billing shall be subject to the approval of COUNTY as specified in paragraph 3 above . 18 . TIME: Time is of the essence . IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands on the day and year this Agreement first above written. RECOMMENDED: CONTRACTOR: Department Head Social Security No. or Tax I .D. No. Business Address : COUNTY OF MENDOCINO Date : Chairman, BOARD OF SUPERVISORS ATTEST: Joyce Beard, Clerk of the Board By: APPROVED AS TO FORM: H. Peter Klein, COUNTY COUNSEL By: LO EXHIBIT "A" SCOPE OF SERVICES 1 . To serve as a County-wide Economic Development nexus and coordinator for economic development activities throughout the County and for regional efforts . 2 . To promote economic development and business education throughout the entire County. 3 . To assist local businesses in accessing private and public sector capital . 4 . Promote the development of local employment and hiring. 5 . To conduct economic and demographic research and analysis that promotes local economic development . G . Operate and manage a County-wide revolving loan fund. (,e�w NIP /&►7- 00 Attachment 2 PERFORMANCE AGREEMENT between the CITY OF UKIAH and the ECONOMIC DEVELOPMENT AND FINANCING CORPORATON This Agreement is made and entered on March LI-1, 2017 between the City of Ukiah, a California general law municipal corporation, herein called "City," and the Economic Development and Financing Corporation (EDFC), a California not-for-profit corporation formed pursuant to and in compliance with the laws of the State of California, herein called "EDFC." Individually, EDFC and City may be referred to in this Agreement as a "Party," and collectively as "the Parties." RECITALS 1. The City is desirous of creating a vital economic development climate through collaborative projects and the promotion of locally owned and operated small businesses. 2. EDFC is organized to provide assistance to individuals and small business owners by coordinating economic development activities in Mendocino County and in particular, the City of Ukiah, for the purpose of creating, expanding or retaining businesses. EDFC has expertise in economic development and in securing financing in the form of loans, grants, capital and venture capital funding, to assist with the development, expansion and/or retention of businesses. 3. EDFC was created in 1995 by the County of Mendocino and its incorporated cities in order to facilitate a countywide approach to economic development. At that time, a formula was developed for funding, whereby each city would pay 75 cents per capita per year and the County would pay 50 cents per capita per year. This formula, however, is not binding; compensation may also be based on performance of the agreed-upon scope of services and other terms outlined in this Agreement. NOW, THEREFORE, in consideration of the above-recited facts and terms and conditions stated below, the Parties agree as follows: A. TERM This Agreement shall be effective from July 1, 2016 and shall terminate on June 30, 2017. B. SCOPE OF SERVICES EDFC shall perform the Scope of Services set forth in Exhibit A. C. RECORDS, REPORTS AND ACCOUNTABILITY EDFC shall maintain a bookkeeping system and books of account in accordance with generally accepted accounting principles consistently applied, which outline the accounting and utilization of City funds paid to the EDFC for services defined in this agreement. City shall have access to said books of account during regular business hours for purposes of inspection and audit. EDFC shall fully cooperate with the City and its agents and accountants during any such inspection and audit, including, but not limited to, making its employees, accountants, bookkeepers, or officials available to provide any requested information or documents. As stated in the Scope of Services in Exhibit A, EDFC shall furnish detailed annual reports by June 1, 2017. 16 1 D. FINANCIAL COMPENSATION BY CITY In consideration of the EDFC's performance of the above services, and under the terms of this Agreement, the City shall pay the EDFC the sum of Eleven thousand, nine-hundred eighty-two dollars and seventy-five cents ($11,982.75) for fiscal year 2016-17 in order for the EDFC to accomplish the specific scope of work identified in Exhibit A. This sum of money shall constitute the entirety of City's financial contribution to the EDFC during the effective dates of this Agreement. The compensation provided in this paragraph shall be paid to EDFC in installments as follows: Terms of Payment. Payment to EDFC for services rendered in accordance with this contract shall be based upon submission of annual invoices for the work satisfactorily performed prior to the date of the invoice, which amounts shall be due and payable thirty (30) days after receipt by the City. The invoices shall be accompanied with a description of work performed on behalf of the City and the amount of time spent on each item. Invoices shall be accompanied by documentation sufficient to enable the City to determine progress made. E. INSURANCE AND INDEMNIFICATION During the term of this Agreement, the EDFC agrees to indemnify and hold harmless the City, its officers, agents, and employees from and against any and all claims, losses, defense costs, or liability of any kind or nature which the City, its officers, agents, and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property as a result of, arising out of, or in any manner connected with the EDFC's performance under the terms of this Agreement, excepting only liability arising out of the sole and active negligence of the City. Without limiting the EDFC's indemnification, it is agreed that the EDFC shall maintain in force at all times during the performance of this Agreement, the following policy or policies of insurance summarized below and fully detailed in Exhibit A approved by the City and issued by admitted California insurers approved by the City covering its operations: 1. Comprehensive General Liability, including contractual liability, products, and completed operations and business automotive liability, all of which shall include coverage for both bodily injury and property damage with a combined single limit of One Million Dollars ($1,000,000). 2. Worker's Compensation coverage at statutory limits. The certificates of insurance and endorsements shall be completed to the satisfaction of the City. Should the EDFC fail to comply with this paragraph then, the City shall have the right to immediately terminate this Agreement without further notice to EDFC. F. RELATIONSHIP BETWEEN EDFC AND CITY Nothing in this Agreement shall be construed as making the EDFC or any of its employees or representatives, the agent or employee of the City for any purpose, or any employee of the City an employee of the EDFC or creating between the City and the EDFC the relationship of legal partners or joint ventures. It is understood that the contractual relationship of the EDFC to the City is that of an independent contractor. 17 2 The key contact person involved in the implementation and administration of this Agreement with EDFC will be John Kuhry, Executive Director of EDFC. The key contact person for City of Ukiah will be Sage Sangiacomo, City Manager, or his designee. G. TERMINATION FOR NON-PERFORMANCE If any Party to this Agreement breaches any provision thereof, then the other Party may give the defaulting Party a notice to remedy such violation within thirty (30) days. The other Party may terminate the Agreement: (a) if such violation is not remedied within said 30 days; or (b) if the breach cannot be remedied within such time period. Should this contract be terminated for breach on the part of the EDFC, in addition to any other remedies or compensation to which the City may be entitled, EDFC shall not be entitled to any further installment payments not yet paid at the time of breach. A waiver by either Party of performance of any provision of this Agreement shall not amount to a future waiver of the strict performance of such provisions or of any other provision of this Agreement. H. NON-PERFORMANCE DUE TO CONDITION BEYOND CONTROL OF PARTIES If either Party is unable to perform its obligations under this Agreement due to conditions beyond its reasonable control, such as, but not limited to, changes in local, state, or federal laws or regulations arising from legislative changes,judicial interpretations of existing law, vote by the citizens of Ukiah, or administrative action, and not due to the fault or neglect of any Party, such failure to perform shall not be deemed a violation of this Agreement provided the Party whose performance is so prevented performs its obligation as soon as practicable after the occurrence of the event preventing performance under this Agreement. Such Party shall use reasonable diligence to put itself again in a position to carry out its obligations hereunder, and in the event such Party does notDr cannot within a reasonable time put itself again in a position to do so, the other Party may, at its option, terminate this Agreement. J. MISCELLANEOUS PROVISIONS 1. WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver or modification of the Agreement or of any covenant, condition, or limitations herein contained shall be valid unless in writing and duly executed by the Party to be charged therewith. Furthermore, no evidence of any waiver or modification shall be offered or received in evidence in a proceeding, arbitration, or litigation between the parties arising out of or affecting this Agreement, or the rights or obligations of any Party hereunder, unless such waiver or modification is in writing and duly executed. The provisions of this paragraph may not be waived, except as herein set forth. 2. SEVERABILITY In the event any section, subsection, provision, or clause of this Agreement or any combination thereof is found to be unenforceable at law, inequity, or under any presently existing or hereafter enacted legislation, regulation, or order of the United States, any state or subdivision thereof or any municipality, those findings shall not in any way affect the other sections, subsections, provisions, or clauses of this Agreement, which shall continue in full force and effect, and the unenforceable provisions shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by applicable law. 18 3 Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. 3. NOTICE Whenever notice is permitted or required by this Agreement, it shall be deemed given when deposited in the U.S. Mail with proper first class postage affixed thereto and addressed or personally delivered to: City of Ukiah Economic Development & Financing Corporation Attention: Sage Sangiacomo Attn: John Kuhry 300 Seminary Ave. 631 S. Orchard Ave. Ukiah, CA 95482 Ukiah, CA. 95482 4. DUPLICATE ORIGINALS This Agreement may be executed in one or more duplicate originals, each bearing the original signatures of the parties. When so executed, each such duplicate original shall be admissible to establish the existence and terms of this Agreement. 5. AUTHORITY The parties hereto acknowledge that they have the authority to execute this Agreement on behalf of the entity that they represent as herein set forth below. 6. GOVERNING LAW AND JURISDICTION The interpretation and enforcement of this Agreement shall be governed by the laws of the State of California. All legal actions arising under this Agreement shall be filed in the California state courts in Mendocino County, which shall have jurisdiction and venue over any such actions or proceedings. 7. ENTIRE AGREEMENT This Agreement supersedes any and all other agreements, either, oral or in writing, between the parties hereto with respect to the terms and conditions contained herein, and contains all of the covenants and agreements between the parties with respect to this Agreement in any manner whatsoever. Each Party to this agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which is not embodied herein, and that no other agreements, statement, or promise not contained in this agreement shall be valid or binding. 8. PLAIN MEANING This Agreement shall be interpreted in accordance with its plain meaning, neither for nor against any Party. 9. HEADINGS AND CONTEXT The headings of this Agreement are inserted for convenience only and do not define, limit or extend the scope or intent of this agreement or any provision thereof. When the context permits, a word or phrase used in the singular means the plural and when used in any gender, its meaning also includes all genders. 10. MERGER 19 4 This Agreement constitutes the entire understanding between the parties as to the terms and conditions contained herein, all previous understandings being merged herein. 11. ADEQUATE ASSURANCES Each Party shall execute, acknowledge and deliver such additional documents, writings or assurances as the other may periodically require so as to give full force and effect to the terms and provisions of this Agreement. 12. CONSTRUCTION OF AGREEMENT This Agreement has been reviewed by separate counsel for both parties. Any ambiguity existing in this Agreement shall not be construed against either Party as the drafter of this Agreement. 13. TIME Time is of the essence of this Agreement. Acknowledgement: IN WITNESS WHEREOF, this Agreement is executed by the City of Ukiah and the EDFC, by their duly authorized representatives, on the Effective Date. CITY OF UKIAH ECONOMIC DEVELOPMENT & FINANCING CORPORATION By. r By: SageAangia4mo, City Manager Chairperson ATTEST: &�bmq— Kristine Lawler, City Clerk 20 s EXHIBIT A ECONOMIC DEVELOPMENT & FINANCING CORPORATION SCOPE OF SERVICES Contractor shall provide the following services: 1. Assist the City during the term of this agreement with support and coordination of economic development activities that encourage job retention, business expansion and business relocation within and to the City of Ukiah by coordinating activities with the County of Mendocino, tribal governments, Workforce Investment Board (WIB), MPIC Inc., West Company/Mendocino SBDC, Sonoma-Mendocino Economic Development District, the Ukiah Main Street Program and the Greater Ukiah Chamber of Commerce. Performance Indicators § Help organize and co-host at least one Access to Capital Workshop, Job Fair, or similar event. § Develop a centralized publication (or online platform) that contains current economic and demographic data for the Ukiah area. § In quarterly reports provided to the City (no later than 30 days after the end of each quarter), detail coordination efforts with partners. § Update and redistribute the Resource Guide. 2. Provide services and programming as the local Community Development Financial Institution (CDFI). 3. Assist with locating grant funding, loans, private and public capital, and venture capital funds to support Ukiah businesses and the City of Ukiah. Of particular interest are grants and low-interest loans that would assist with fagade improvements and code-required improvements (seismic retrofits, fire sprinklers, ADA improvements, etc.). Performance Indicators § Provide regular updates to City Staff via quarterly reports. § In the year-end report, detail the number of businesses assisted and the total amount of funds awarded to EDFC in the contract year that support economic development activities in the Greater Ukiah Valley. 4. Meet as needed with the City of Ukiah Business Liaison and inform the Liaison (by phone or email) when assistance is either requested by or provided to a business within the Ukiah city limits. Performance Indicator § Contact Business Liaison as required. 5. Communicate activities, service delivery, and fiscal reports to the City. Performance Indicator § Submit a detailed annual report to the City Staff and City Council regarding activities and 21 services during contract period and including the work plan for the up-coming year. 6 Attachment 3 Economic Development & Financing UN Corporation REPORT OF EDFC'S SERVICES AND ACTIVITIES I. EDFC's Historical Services to Ukiah II. Report of Services FY 2016-17 III. Current Year Update and Upcoming Activities IV. Financial Support Request I. EDFC's Historical Services to Ukiah 1. When EDFC was established in 1994, its role was to be the nexus and coordinator for other organizations and agencies involved in economic and workforce development. Operating income came from jurisdictional support and more significantly from technical assistance and research grants. When those funding opportunities dried up around 2000, the Board made the decision to expand the lending activities, to increase direct financial support to businesses and create financial sustainability for EDFC. 2. Since 2000, EDFC has loaned out $1,710,000 to Ukiah businesses. $1,070,000 of that has been within the last 6 years. 3. Those loans translate to over 62 jobs created. II. Report of Services FY 2016-17 As specified by Exhibit A of the Economic Development and Financing Corporation (EDFC) contract with the City of Ukiah for the Fiscal Year 2016-17 1. Assist the City during the term of this agreement with support and coordination of economic development activities that encourage job retention, business expansion and business relocation within and to the City of Ukiah by coordinating activities with the County of Mendocino, tribal governments, Workforce Investment Board (WIB), MPIC Inc., West Company/Mendocino SBDC, Sonoma-Mendocino Economic Development District, the Ukiah Main Street Program and the Greater Ukiah Chamber of Commerce. Performance Indicators § Help organize and co-host at least one Access to Capital Workshop,Job Fair, or similar event EDFC received a draft of the 16-17 contract in February 2017 and a revised final contract in March 2017, far into the 16-17 fiscal year. At the end of May,John Kuhry, our Executive Director, moved on to a new job, after serving 7 years. The Executive 22 Committee went through a hiring process, but the chosen candidate withdrew before accepting the position due to the offer of a position with a higher salary. In the meantime, EDFC has been going through re-organization. During this interim period, Diann Simmons, Program Director, originally hired in an Administrative role, took on all of the tasks to continue operation. This lack of staffing impacted our ability to organize an Access to Capital workshop. Currently, the Program Director is working with West Co. and the Sacramento Regional Liaison from the Small Business Development Center to plan the workshop for this winter. § Develop a centralized publication (or online platform) that contains current economic and demographic data for the Ukiah area. The Program Director researched available data and found that federal and state data is not broken-down to the small urban level. Ukiah data is only available rolled into Mendocino County data. An on-line platform was created on the EDFC website with links to up-to-date Mendocino County economic data: http://edfc.org/economic- data § In quarterly reports provided to the City (no later than 30 days after the end of each quarter), detail coordination efforts with partners. The Program Director provided a quarterly report to Shannon Riley on July 51", 2017. Previous quarterly reports were not provided by the previous Executive Director. Going forward, reports will be consistently provided. During FY 16 - 17, John Kuhry, as ED through March 31 and continuing as a Board Member, has served as the Chair of the WorkForce Development Board and continues to chair the newly organized regional meetings. He served as Chair of the Visit Mendocino Board throughout the year and currently continues that role representing EDFC. He also regularly attends the Main Street Ukiah Economic Restructure Committee. § Update and redistribute the Resource Guide The Program Director worked on a detailed revision of the Resource Guide and EDFC paid for editing, reformatting and final PDF and print versions of the revised Guide ($530). Copies were sent to the City. EDFC currently does not have the funds to print the revised Guide for wide distribution. 2. Provide services and programming as the local Community Development Financial Institution (CDFI). • EDFC opened the Ukiah ShareSpace, a co-work facility to serve the business community in the county, in Sept. 2016. The expectation was that after about 6 months, user fees would cover the basic costs of rent and supplies. A number of businesses took advantage of the range of options from single day use/day use package, per month open use and per month dedicated desk. All users indicated that it was a valuable support for their businesses, due to lack of broadband access in various areas of the county and the opportunity to have a consistent dedicated space to work and meet with people. EDFC applied for a variety of grants to support the facility, receiving $5,000. In spite of that support, the ShareSpace had not met the goal of being self-supporting by the fall of 2017. Our new co-location space with the West 23 Co. does not offer room to continue the ShareSpace at that site. We are interested in trying the co-work idea again in the future if a space becomes available. • EDFC hosted several entrepreuneurial events in the fall of 2016: ➢ Local investing workshop, "Aligning your investments with your values" ➢ Mendo IdeaShare—a forum to share business project ideas and to nurture collaboration • The Executive Director worked with 3 companies pursuing biomass projects in Mendocino Co. He connected two to potentially work together to develop a biochar project in Leggett. The third company was a referral from the City of Ukiah that he introduced to Ross Liberty for potential location at the Masonite property and to Mendocino Redwood Products for feedstock. • The Executive Director helped lead an effort with Sonoma County to establish the Sonoma Mendocino Economic Development District (SMEDD). He went on to serve as the Chair of the Board, which he still holds as a member of the Board of EDFC. SMEDD completed the joint "Comprehensive Economic Development Strategy" which includes 15 joint projects. A formal application was submitted to the U.S. Economic Development Administration for official designation as an economic development district. This designation will increase access to funding for both counties for economic development. 3. Assist with locating grant funding, loans, private and public capital, and venture capital funds to support Ukiah businesses and the City of Ukiah. Of particular interest are grants and low-interest loans that would assist with facade improvements and code-required improvements (seismic retrofits, fire sprinklers, ADA improvements, etc.). Performance Indicators § Provide regular updates to City Staff via quarterly reports. See 1. above § In the year-end report, detail the number of businesses assisted and the total amount of funds awarded to EDFC in the contract year that support economic development activities in the Greater Ukiah Valley. Business Loans: 1. July 2016 saw the culmination of EDFC's project to create the new Direct Public Offering/Local Social Impact Investment Fund, with the closing of a $350,000 loan to the new Ukiah based Mendocino Wool and Fiber, Inc. The company is in the final stages of process of calibrating their machinery for final occupancy sign-off by the City and have begun to make test products while bringing their equipment into full function. When they are running at full capacity, they will have two shifts and employ 6—8 people. 2. During April and June 2017, a loan for$50,000 to U Top It, a Ukiah frozen yogurt shop, went through underwriting, for an owner buy-out and up-grade. The loan closed on July 6, 2017. 24 Loan Fund Awards: 1. $500,000 USDA Rural Microentrepreneur Assistance Program Loan fund that allows loans up to $50,000 for start-ups and developing businesses. 2. $67,300 USDA grant to provide technical assistance to businesses 3. $2,500 grant from PG&E to support the Ukiah ShareSpace 4. $2,500 grant from AT&T to support the Ukiah ShareSpace 5. Application submitted to the USDA IRP - Intermediary Relending Program for $500,000. This program allows up to $250,000 in loans. 6. Application to the CDFI —Community Development Financial Institutions - Financial Assistance Program for$460,000 for unrestricted loans 4. Meet as needed with the City of Ukiah Business Liaison and inform the Liaison (by phone or email) when assistance is either requested by or provided to a business within the Ukiah city limits. Performance Indicator § Contact Business Liaison as required. • The EDFC Executive Director attended a meeting in August 2016, with the jurisdictional partners including representatives from the County of Mendocino, City of Ukiah, City of Fort Bragg, City of Willits, and the City of Point Arena. The agenda included an overview of the EDFC's history and jurisdictional participation agreements, current jurisdictional participation, an overview of EDFC projects, and a discussion regarding communication, collaboration and partnerships. • The Executive Director and Program Director communicated directly with the Ukiah Business Liaison on various occasions 5. Communicate activities, service delivery, and fiscal reports to the City. Performance Indicator § Submit a detailed annual report to the City Staff and City Council regarding activities and services during contract period and including the work plan for the up-coming year. III. Current Year Update and Upcoming Activities Loan Activity: 1. Closed $50,000 loan to U Top It Frozen Yogurt for$50,000 2. Currently in underwriting process of a $50,000 loan for a buy-out and expansion of an aircraft parts fabrication company located at the Ukiah Airport 3. Awarded $500,000 from the USDA IRP Loan Fund Program 4. Awarded $350,000 from the CDFI Financial Assistance Loan Program 5. Awarded $18,325 USDA grant for technical assistance to businesses 25 Creation of Mendocino Business Development Center: EDFC is co-locating with the West Co. at 175/185 E. Church St. on December 1 to establish a centralized business development center. We will be working more closely together to support business development in Ukiah and throughout the County. Expansion of capacity: EDFC has been working on improving loan policies and procedures to strengthen our loan programs. We will be expanding our staffing in the next few months to increase capacity. With Board involvement, we are planning a focused marketing campaign to deploy a total of$1,130,000 new loan funds to increase support of new and developing businesses. The staff and board will also be considering new projects to sponsor' that will support development of new businesses and industries. Access to Capital Workshop In collaboration with the West Co. and the California Small Business Development Center, EDFC will be organizing and co-hosting an "Access to Capital"workshop this winter. Strategic Economic Planning Working with the County Administrative Office, EDFC will participate in an initial workshop in early 2018, with county departments and West Co. to begin a strategic planning process that will be continued and opened to the other stakeholders throughout the County. The focus will be to develop ideas and action plans to revitalize the entire county's economy and create a sustainable economic future. See attached EDFC Financial Reports for FY 16-17 V. Financial Support Request EDFC requests$11,983 in support from the City of Ukiah, for the 2017-18 FY(7/1/17 to 6/30/18). This amount is based on the original assessment of 75 cents/capita for all of the incorporated jurisdictions, using the current certified population. 26 Attachment 4 11:32 AM Economic Development & Financing Corporation 11/07/17 Profit & Loss Accrual Basis July 2016 through June 2017 Jul'16-Jun 17 Income 4360 • Loan Reserve Income RMAP 1,717.50 IRP(2) 10,875.00 IRP(3) 1,625.00 Total 4360 • Loan Reserve Income 14,217.50 4911 •Share Space 6,579.00 4000 •Grant Revenue -57,370.80 4100 • Local Gov't Support 48,482.75 4200 • Interest Inc-Loans 4208 • DPO 5,986.79 4210 • EDFC 7,364.53 4216 • IRP(3) 6,952.04 4220 • IRP(2) 14,194.50 4226 • IRP(4) 32,658.99 4230 • IRP(6) 11,911.84 4236 • IRP(6) 24,171.10 4240 • RMAP 33,828.61 Total 4200 • Interest Inc-Loans 137,068.40 4260 • Interest Income-Banks 3039 DPO 76.47 3963 WestA 8.84 4634 West A 65.91 CD West A 99.74 Total 4260 • Interest Income-Banks 250.96 4300 • Loan Packaging Revenue 4316 • IRP(3) 1,675.00 4320 • IRP(2) 10,150.00 4340 • RMAP 867.50 Total 4300 • Loan Packaging Revenue 12,692.50 4400 • Loan Administration 4406 •County Loan Administration 2,400.00 4400 • Loan Administration-Other 35.40 Total 4400 • Loan Administration 2,435.40 4700 • Late Fees 4740 • RMAP 453.57 4710 • EDFC 150.00 4716 • IRP(3) 75.00 4720 • IRP(2) 10.72 4726 • IRP(4) 350.00 4730 • IRP(6) 175.00 4736 • IRP(6) 75.00 4700 • Late Fees-Other 35.71 Total 4700 • Late Fees 1,325.00 4876 •Admin Fee Revenue 3,190.00 4910 •Technical Assistance(USDA) 75,600.00 Total Income 244,470.71 Gross Profit 244,470.71 Expense 6000 •Salaries 93,696.65 6010 • Payroll Taxes 8,009.74 6018 •Workers Compensation 1,364.93 27 6020 • Employee Benefits 6,407.06 6060 •Travel/Meals/Mileage 1,746.68 Pagel 11:32 AM Economic Development & Financing Corporation 11/07/17 Profit & Loss Accrual Basis July 2016 through June 2017 Jul'16-Jun 17 6060 •Conference/Seminar Fees 934.02 6080 •Clerical/Other Contractor Fees 562.50 6100 •Accounting Fees 13,540.53 6110 • Legal/Professional Fees 12,409.26 6120 •Technical Assitance 14,531.94 6140 •Website Expenses 239.14 6200 • Rent 13,084.00 6230 •Office Supplies/Expenses 5,860.48 6240 •Telephone/Communications 3,372.94 6260 • Liability Insurance 5,156.03 6270 • Meeting Expense 4,353.04 6280 • Postage/Shipping 465.28 6290 •Software&Computer expense 1,759.87 6310 •Advertising/Marketing 4,346.59 6320 •Audit Fees 6,831.25 6330 • Bank Charges 248.40 6360 • Membership Dues 5,722.00 6370 •Subscriptions/Publications 250.00 6400 •Charge-Off Expense 6430 • IRP(6) 9,301.93 Total 6400 •Charge-Off Expense 9,301.93 6600 • Reserve Loan Expense RMAP 1,717.50 IRP(3) 1,625.00 IRP(2) 10,875.00 Total 6600 • Reserve Loan Expense 14,217.50 6700 • Interest Expense 6740 • RMAP 7,256.73 6710 • IRP(3) 1,176.88 6720 • IRP(2) 2,824.55 6726 • IRP(4) 5,219.94 6730 • IRP(6) 2,705.02 6736 • IRP(6) 3,178.24 Total 6700 • Interest Expense 22,361.36 6800 • Loan Packaging Exp&Fees 6816 • IRP(3) 150.00 6820 • IRP(2) 5.00 6830 • IRP(6) 180.00 6836 • IRP(6) 141.00 6840 • RMAP -670.00 6800 • Loan Packaging Exp&Fees-Other 564.97 Total 6800 • Loan Packaging Exp&Fees 370.97 6860 •Taxes&Licenses 75.23 Total Expense 251,219.32 Net Income -6,748.61 28 Page 2 Attachment 5 11:35 AM Economic Development & Financing Corporation 11/07/17 Balance Sheet Accrual Basis As of June 30, 2017 Jun 30, 17 ASSETS Current Assets Checking/Savings 1001 •Zions Bank(CalCap) 10,082.38 1000 •Cash in Bank WAmer-5677 CDBG Savings 85.00 WAmer-4534 IRP Checking IRP Loan Loss Reserve 86,264.00 WAmer-4534 IRP Checking-Other 20,629.06 Total WAmer-4534 IRP Checking 106,893.06 WAmer-4690 Operating Checking 21,268.88 WAmer-2841 RMAP Checking 117,448.97 WAmer-3953 RMAP Loan Loss 35,945.70 WAmer-3039 DPO MMkt 109,474.08 WAmer-7949 CD 100,000.00 Petty Cash 100.00 Total 1000 •Cash in Bank 491,215.69 Total Checking/Savings 501,298.07 Accounts Receivable 1200 •Accounts Receivable 30,000.00 Total Accounts Receivable 30,000.00 Other Current Assets 1108 • Loan Receivable-DPO Mendo Wool 26-02-04 49,056.84 Mendocino Wool 26-01-01 18,156.40 Mendo Wool 26-02-02 147,170.57 Total 1108 • Loan Receivable-DPO 214,383.81 1241 • Loan Loss Reserve-Non CalCap -13,480.00 1100 • Loans Receivable-EDFC ICONS 9-01-01 68,553.34 Coastal Organics Coop 5-02-02 4,113.51 Mendocino Beauty 12-01-01 3,487.89 Mendocino Solar Service13-01-01 71,978.15 Total 1100 • Loans Receivable-EDFC 148,132.89 1110 • Loan Receivable-IRP(3) The Q(Mayra Ahumada)44-01-01 60,629.43 Hurst,James&Barbara 8-01-02 52,152.18 Total 1110 • Loan Receivable-IRP(3) 112,781.61 1115 • Loan Receivable-IRP(2) FBA Inspection/J Smith 46-01-01 47,351.72 Mendocino Wool 26-02-03 147,170.57 Hurst,James&Barbara 8-01-01 104,304.84 Total 1115 • Loan Receivable-IRP(2) 298,827.13 1120 • Loan Receivable-IRP(4) 610 Prop/WildFlower 31-01-01 145,563.76 Coastal Organics Coop 5-02-01 123,544.11 Hurst,James&Barbara 8-01-03 52,152.19 O'Meara Bros.Brewing 25-01-01 155,554.09 WildFish,LLC 24-01-01 11,085.23 Total 1120 • Loan Receivable-IRP(4) 487,899.38 1125 • Loan Receivable-IRP(6) 29 Ocino,Inc.39-01-01 89,262.60 Page 1 11:35 AM Economic Development & Financing Corporation 11/07/17 Balance Sheet Accrual Basis As of June 30, 2017 Jun 30, 17 Campovida 1 06-01-01 120,347.78 Campovida 2 06-01-02 20,499.33 Total 1125 • Loan Receivable-IRP(6) 230,109.71 1130 • Loan Receivable-IRP(6) Yokayo Ranch 34-01-02 29,905.33 Surf Super Market 33-01-01 135,485.38 Campovida 2 06-01-03 20,499.33 Scoops-Lisa A.Davis 19-01-01 38,429.06 Uncorked Wine Bistro 21-01-01 19,928.34 Uncorked Wine Bistro 21-02-01 30,000.00 Total 1130 • Loan Receivable-IRP(6) 274,247.44 1150 • RMAP Bloom Skincare/D Frey45-01-01 17,960.10 People Pleazin'Pantry 43-01-01 47,820.29 Lake Co Inv/WoodysCafe 42-01-01 30,361.29 ImagiNative Custom 41-01-01 6,663.80 The Village Pub 40-01-01 29,702.65 Ocino,Inc.39-01-02 45,197.26 Taylor's Heat/Cool 36-01-01 12,419.55 Yokayo Ranch 34-01-01 38,144.52 Queenie's Roadhouse 32-01-01 39,934.33 New Era Health 30-01-01 23,806.53 Alliance Auto 27-01-01 31,318.30 North Coast Winegrape 29-01-01 32,117.64 Total 1150 • RMAP 355,446.26 1240 • Loan Loss Reserve CalCap -17,089.88 Total Other Current Assets 2,091,258.35 Total Current Assets 2,622,556.42 Fixed Assets 1505 •Computers,Software,Electronic 5,625.00 Total Fixed Assets 5,625.00 TOTAL ASSETS 296289181.42 LIABILITIES&EQUITY Liabilities Current Liabilities Other Current Liabilities 2400 • Pass thru-CDBG Loans CDBG Loan Interest 2,602.17 Maurice's Mble Milling 38-01-02 180.59 Agwood Mill and Lumber 02-02-01 7,499.90 Total 2400 • Pass thru-CDBG Loans 10,282.66 2320 • Interest Due USDA-IRP 10,394.62 2375 • Pass Thru-Mendo-Local 2,078.59 2376 • Pass Thru-Bio-Mass 205.00 2380 • Pass Thru-Broadband Alliance 4,364.19 2500 •Community Foundation 2503 • Mendocino Beauty 172.19 2500 •Community Foundation-Other 57.29 Total 2500 •Community Foundation 229.48 Total Other Current Liabilities 27,554.54 Total Current Liabilities 27,554.54 30 Long Term Liabilities Page 2 11:35 AM Economic Development & Financing Corporation 11/07/17 Balance Sheet Accrual Basis As of June 30, 2017 Jun 30, 17 2800 • DPO-Notes Payable Patterson FDN 50,000.00 Rebecca Burgess 1,000.00 Frederick Smith Jr. 1,000.00 Heidi Cusick-Dickerson 1,000.00 Renita Herrmann 3,000.00 Caludia Viek 1,000.00 Amy Elliot 1,000.00 2800 • DPO-Notes Payable-Other 296,000.00 Total 2800 • DPO-Notes Payable 354,000.00 2900 • Notes Payable-USDA 2910 • USDA-IRP(3) 117,618.12 2920 • USDA-IRP(2) 282,111.12 2925 • USDA-IRP(4) 460,154.68 2930 • USDA-IRP(5) 260,473.36 2935 • USDA-IRP(6) 317,378.24 2950 • USDA RMAP 506,263.70 Total 2900 • Notes Payable-USDA 1,943,999.22 Total Long Term Liabilities 2,297,999.22 Total Liabilities 2,325,553.76 Equity 3041 • Fund Balance-Unreserved 676,141.13 3900 • Retained Earnings -366,764.86 Net Income -6,748.61 Total Equity 302,627.66 TOTAL LIABILITIES&EQUITY 296289181.42 31 Page 3 Agenda Item No.: 13a MEETING DATE/TIME: 11/15/2017 PEAK ITEM NO: COU-209-2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: Discussion of the Fiscal Year 2018-19 Budget Development Schedule. DEPARTMENT: Finance PREPARED BY: Daphine Harris ATTACHMENTS: Attachment 1- Budget Schedule, 2018-19 Summary: Receive and consider the City's operating and capital budget development and adoption schedule for the 2018-19 fiscal year. Background: California law requires that an annually approved appropriation plan be considered for all local governmental entities. Most produce a budget to satisfy that requirement. The City of Ukiah will be implementing a new budget document for the 2018-19 fiscal year built on best practices, focused on clarity, and presented at the highest level of quality per the guidelines of the Government Finance Officers Association. Discussion: Preparation for the 2018-19 budget has already begun. The Budgeting Best Practices Ad Hoc committee will hold its first meeting November 16th to discuss the development of a five-year capital budget. The committee will also review and discuss the development of the fiscal year 2017-18 operations budget. Council members appointed to the Ad Hoc include Councilmember Crane and Vice Mayor Doble. Staff assigned to the budget development task force include the City Manager, Sage Sangiacomo; Human RECOMMENDED ACTION: Move to accept the budget development and adoption schedule for the 2018-19 fiscal year. BUDGET AMENDMENT REQUIRED: No CURRENT BUDGET AMOUNT: N/A PROPOSED BUDGET AMOUNT: N/A FINANCING SOURCE: N/A PREVIOUS CONTRACT/PURCHASE ORDER NO.: N/A COORDINATED WITH: N/A Approved: 1 S e Sa gi o, City Manager Resources and Risk Management Director, Sheri Mannion; the Finance Director, Daniel Buffalo; and the Management Analyst for the Finance Department, Daphine Harris. Ms. Harris will be the principal team member charged with managing the details of this process and will be the primary budget-related contact for all staff and the council. A sound, well-managed budget for a governmental entity is a living document. It is subject to regular review and amendment, is clear and understandable, is scrutinized frequently, and its development thoughtfully planned and executed. The City of Ukiah's 2018-19 budget will exhibit these characteristics, starting with planning. The attached schedule (Attachment#1) outlines the development process, key dates, and milestones. The following are those of note: February 13-15, 2018. City Council will conduct a priority and goals setting workshop. The purpose of this is to identify the areas of service delivery, operations, capital improvement, and special projects that Council considers to be most critical, important, and desirable for the coming year. To engage the public, staff is considering ways to gauge public sentiment parallel to that of the Council's. March 12. Departments will begin meeting with Finance and the City Manager on initial budget requests. Finance will receive those numbers and begin analysis comparing it to revenue forecasts. April 9. Second-round meetings with departments and the City Manager will begin. This is when individual departmental budgets are aligned at the fund level to ensure requests are supported by available resources and meet the goals and priorities established by management and the City Council. May 16. Capital Improvement Plan (CIP) Budget 101 and presentation of budget format to Council. Here, the budget team will present the CIP budget document in template form for consideration by Council. June 6. The full, complete recommended budget document to Council during its first regular meeting in June. This kicks off the first formal review of the 2018-19 budget with anticipation of adoption by the end of the month. This schedule is formidable yet flexible. Dates may change as unforeseen challenges arise and require time to address. Knowing this going into the process creates the right frame of mind for everyone involved in developing what will be an end product that will be indelibly beneficial to staff, Council, and the community. 2 2 Budget Development Schedule Attachment 91 Fiscal Year: 2018-19 Completion Activity Tasks Start Date Date Budget ad hoc committee Discussion of Capital Improvement Plan - September May budget format and key elements City Council budget Receive council/community communication Discuss priorities for the fiscal year February priority/goal setting � February 15 workshop Discuss capital and special projects 13- 15 • Discuss goals and objectives Department initiation Schedule budget meetings with Departments • UVFD Distribute budget instructions memo February February 28• UVSD Distribute budget workbooks 0 Begin budget planning Budget training-Munis 0 Computer Lab-Set up in Conference Room 3 February 19 February 19 Central Budget for budget entry training/refresher Preliminary Budget Meetings 0 First-round budget meetings with • UVFD Departments and CM/Finance March 12 March 23 • UVSD • Review appropriation requests City Manager review of 0 Meet with Finance for discussion/analysis budget requests Finance to conduct preliminary revenue March 12 April 6 forecasts for all major funds Reconciled Budget Second-round budget meetings with Meetings with City Departments and CM/Finance Discussion of Manager appropriation requests April 9 April 20 • UVFD • Finalize initial appropriation requests • UVSD Receipt of supplemental 0 Last opportunity for DH to make appropriation May May 31 appropriation requests request changes prior to Council hearings • Finalize revenue estimates Finalize Draft Budget 0 Complete special revenue funds and May May 31 Document trust/agency funds • Circulate for review/edits • CIP Budget 101 Budget Training w/Council 0 Discussion of format May 16 • Review of Cost Allocation Plan First Budget Hearing with 0 Presentation of budget proposal Council (special 0 Discussion of changes from prior year June 6 meeting/workshop) 0 Take questions and requests from Council Second Budget Hearing 0 Discussion with Council Q&A June 13 • Take requests and revisions Public Hearing w/Council 0 Final Q&A -Adoption of either final or 0 Final revisions June 27 tentative 0 Adoption-tentative or final Final Budget workshop and Final Q&AFinal revisions June 28 hearing,if necessary Adoption/continuation of 17/18 budget (If necessary) 3 Finance Department Rev 10-18-17