HomeMy WebLinkAboutpcm_10112017 - Final CITY OF UKIAH
PLANNING COMMISSION MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
October 25, 2017
6:00 p.m.
COMMISSIONERS PRESENT COMMISSIONERS ABSENT
Mike Whetzel, Chair Christopher Watt
Laura Christensen
Mark Hilliker
Linda Sanders
STAFF PRESENT OTHERS PRESENT
Craig Schlatter, Community Development Listed below, Respectively
Director
Adele Phillips, Associate Planner
Cathy Elawadly, Recording Secretary
1. CALL TO ORDER
The regular meeting of the City of Ukiah Planning Commission was called to order by
Chair Whetzel at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300
Seminary Avenue, Ukiah, California.
CHAIR WHETZEL PRESIDING.
2. ROLL CALL
Roll call was taken with attendance as listed above.
3. PLEDGE OF ALLEGIANCE
Everyone recited.
4. APPROVAL OF MINUTES
The minutes from the September 27, 2017 and the October 11, 2017 meeting are
available for review and approval.
M/
5. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
6. APPEAL PROCESS
Note: For matters heard at this meeting the final date to appeal is October 23, 2017, at
5:00 p.m.
7. SITE VISIT VERIFICATION
8. VERIFICATION OF NOTICE
9. PUBLIC HEARING
Page 1 of 6
Minutes of the Planning Commission, October 11, 2017, Continued:
a. Garton Tractor± Request for approval of a Major Site Development Permit to allow the
construction of a 7,500 ± sf inetal building to house support services for Garton Tractor at
285 Talmage Rd, APN 003-230-34. File No.: 2789 SDP-PC.
Presenters: Craig Schlatter, Community Development Director and Adele Phillips,
Associate Planner.
Power Point presentation given by Adele Phillips, Associate Planner.
Note:
• There was Commission/staff discussion regarding the parking
plan/accommodations, particularly with regard to providing adequate ADA
accessible parking on the site.
• Planning staff recommended adding language to project Condition of Approval #15
U9,�OC�IMN�DFFMME�IC�DID�LQJ�-I�L1,PoI��1,64�fb1� e allowed to
encroach into the ADA parking spaces�
PUBLIC HEARING OPENED: 6:17 P.M.
Public Comment: / DW� �1Fl41PoF1��SS�DQ�5 HSId-M�f'�I�/dIDC3�
Campbell, applicant.
PUBLIC HEARING CLOSED: 6:22 P.M.
Commissioner Hilliker referred to page 4 of the staff report, staff analysis, agency
comments DQQDGYLVFIQI�9J-1�1J FiC��NDK[�D�I�WH� �I+K�enamed �NDK❑
9 D�II�I WH[��
Motion/Second Watt/Christensen to approve Garton Tractor Major Site Development
Permit to allow the construction of a 7,500 ± sf inetal building to house support services,
File No. 2789-SDP-PC with final Findings in attachment 1 and final Condition of Approval
in attachment 2 of the approval agreement letter, with modification to Condition of Approval
#15. Motion carried by the following roll call votes: AYES: Christensen, Hilliker, Sanders,
Watt, and Whetzel. NOES: None. ABSENT: None. ABSTAIN: None.
10. 3/ C1 1 ,1 C�,5❑�72 5 [$[� ❑32 5 7
Presenter: Craig Schlatter, Community Development Director.
There was Commission/staff discussion about whether or not it would more effective if staff
provided less detail on project presentations and allow the applicant to more fully provide
that information. Additionally, providing more background information concerning projects
may be an approach to consider and how this can best be accomplished.
There was further discussion about the best course of action for review of City ordinances
such that the Planning Commission as a land use decision-making body is adequately
informed should the ordinance involve an Ad Hoc committee.
11. PLANNING ❑2 0 0 ,66,21 C56�5❑32 57
Presenter: Commissioners Watt, Hilliker and Whetzel.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 6:50 p.m.
Page 2 of 6
Minutes of the Planning Commission, October 11, 2017, Continued:
Cathy Elawadly, Recording Secretary
ATTACHMENT 1
FINDINGS TO ADOPT A MAJOR SITE DEVELOPMENT PERMIT
GARTON TRACTOR
285 TALMAGE ROAD; APN 003-230-34
FILE NO.: 2789
Recommendation for the Approval of the Major Site Development Permit. The
Planning Department's recommendation for conditional approval of Major Site
Development Permit for the construction of a 7,500± sf inetal building at an existing farm
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are supported by and based on information contained in the staff report, the application
materials and documentation, and the public record.
1. The Project, as conditioned, is consistent with the goals and policies of the General Plan,
as described in the staff report. 2. The location, size, and intensity of the proposed
project will not create a hazardous or inconvenient vehicular or pedestrian traffic pattern.
2. The accessibility of off-street parking areas and the relation of parking areas with respect
to traffic on adjacent streets will not create a hazardous or inconvenient condition to
adjacent or surrounding uses.
3. Sufficient landscaped areas have been reserved for purposes of separating or screening
the proposed structure(s) from the street and adjoining building sites, and breaking up
and screening large expanses of paved areas.
4. The Project will not restrict or cut out light and air on the property, or on the property in
the neighborhood; nor will it hinder the development or use of buildings in the
neighborhood, or impair the value thereof.
5. The Project will not have a substantial detrimental impact on the character or value of an
adjacent residential zoning district.
6. The Project will not excessively damage or destroy natural features, including trees,
shrubs, creeks, and the natural grade of the site.
7. There is sufficient variety, creativity, and articulation to the architecture and design of the
structure(s) and grounds to avoid monotony and/or a box-like uninteresting external
appearance, as determined by the Design Review Board.
Notice of the Public Hearing was provided in the following manner:
0 published in the Ukiah Daily Journal October 1, 2017
� posted on the Project site October 2, 2017
� posted at the Civic Center (glass case) 72 hours prior to hearing
Page 3 of 6
Minutes of the Planning Commission, October 11, 2017, Continued:
0 mailed to property owners within 300 feet of the parcels included in the Project on
September 27, 2017.
ATTACHMENT 2
CONDITIONS OF APPROVAL
TO ADOPT A MAJOR SITE DEVELOPMENT PERMIT
GARTON TRACTOR
285 TALMAGE ROAD; APN 003-230-34
FILE NO.: 2789
The following Conditions of Approval shall be made a permanent part of Major Site
Development Permit No. 2789, shall remain in force regardless of property ownership,
and shall be implemented in order for this entitlement to remain valid.
Approved Project Description. The project comprises the construction of a 7,500± sf
metal building to provide a tractor wash bay and 5 service bays at 285 Talmage Road.
APN 003-230-34.
STANDARD CONDITIONS OF APPROVAL
1. Approval is granted for the subject project as described in the project description and
associated materials submitted to the Community Development Department and site plan
date stamped September 14, 2017.
2. Plans submitted for building permit shall be in substantial conformance with the plans
conditionally approved by the Planning Commission.
3. Signs require application for and approval of a Sign Permit from the Planning and
Community Development Department.
4. Construction hours 7:00 a.m. to 7:00 p.m. Monday through Friday. Saturday 9:00 a.m. to
4:00 p.m., unless specifically approved by the Public Works Director. Construction is
prohibited on Sundays and holidays recognized by the City of Ukiah, unless approved by
the Public Works Director. Interior construction is exempt from these hours provided that
construction noise is not audible at the project property lines.
5. On plans submitted for building permit these conditions of approval shall be included as
notes on the first sheet.
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approved project related to this Permit is not being conducted in compliance with these
stipulations and conditions of approval; or if the project is not established within two years
of the effective date of this approval; or if the established use for which the permit was
granted has ceased or has been suspended for 24 consecutive months.
7. This approval is not effective until the 10-day appeal period applicable to this Site
Page 4 of 6
Minutes of the Planning Commission, October 11, 2017, Continued:
Development Permit has expired without the filing of a timely appeal. If a timely appeal is
filed, the project is subject to the outcome of the appeal and shall be revised as
necessary to comply with any modifications, conditions, or requirements that were
imposed as part of the appeal.
8. No permit or entitlement shall be deemed effective unless and until all fees and charges
applicable to this application and these conditions of approval have been paid in full.
9. The property owner shall obtain and maintain any permit or approval required by law,
regulation, specification or ordinance of the City of Ukiah and other Local, State, or
Federal agencies as applicable. All construction shall comply with all fire, building,
electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect
at the time the Building Permit is approved and issued.
10. A copy of all conditions of this Site Development shall be provided to and be binding
upon any future purchaser, tenant, or other party of interest.
11. This approval is contingent upon agreement of the applicant and property owner and their
agents, successors and heirs to defend, indemnify, release and hold harmless the City,
its agents, officers, attorneys, employees, boards and commissions from any claim,
action or proceeding brought against any of the foregoing individuals or entities, the
purpose of which is to attack, set aside, void or annul the approval of this application.
This indemnification shall include, but not be limited to, damages, costs, expenses,
attorney fees or expert witness fees that may be asserted by any person or entity,
including the applicant, arising out of or in connection with the City's action on this
application, whether or not there is concurrent passive or active negligence on the part of
the City. If, for any reason any portion of this indemnification agreement is held to be void
or unenforceable by a court of competent jurisdiction, the remainder of the agreement
shall remain in full force and effect.
12. Use of the facility shall not commence until all permits required for the approved use,
including but not limited to business license, building permit, or other have been applied
for and issued/finaled.
13. In addition to any other condition imposed, any construction shall comply with all
building, fire, electric, plumbing, occupancy, and structural laws, regulations and
ordinances in effect at the time the Building Permit is approved and issued.
SPECIAL CONDITIONS OF APPROVAL
14. All exterior lighting shall be compliant with International Dark Sky standards: lighting must
be shielded and downcast, and not have a Correlated Color Temperature (CCT) greater
than 3000K.
15. Owner/Applicant shall maintain the 21 parking spaces identified on the site plan date
stamped September 14, 2017, for staff and customer parking only, and not for retail
display. No inventorv shall be allowed to encroach into the ADA parkinq spaces.
16. Existing sewer laterals planned to be utilized as part of this project shall be cleaned and
tested, and repaired or replaced if required.
17. Sewer connection shall be limited to domestic discharge. Sewer connection fees shall be
paid at the time of building permit issuance.
Page 5 of 6
Minutes of the Planning Commission, October 11, 2017, Continued:
18. Applicant shall upgrade existing sidewalk along the subject property frontages (Talmage
Road and Hastings Road) to meet ADA requirements, including at all existing driveway
approaches and the curb ramp. The connection to Hastings Road shall include an ADA
driveway approach and be paved a minimum of 20 feet behind the driveway apron.
19. All work within the public right-of-way shall be performed by a licensed and properly
insured contractor. The contractor shall obtain an encroachment permit for work within
this area or otherwise affecting this area. Encroachment permit fee shall be $45 plus 3%
of estimated construction costs
20. All driveway and parking areas shall be paved with asphaltic concrete, concrete, or other
alternative surfacing, subject to approval by the City Engineer. Note that equipment
storage areas or secondary access will not require paving.
21. Should improvements exceed 10,000 square feet of new or replaced impervious surface,
post-construction storm water mitigation measures may be required.
22. Prior to issuance of building permit, all future site improvements shall be submitted to the
Electric Utility Department for review and comment. There is an existing 200A Service
Panel that feeds the existing shop. Applicant/Owner shall determine estimated power
demand load/kVA and load calculation information of the additional footage and/or
proposed service panel/project.
23. Any fees associated with the addition or replacement of any existing or upgraded
electrical facilities (such as transformers or secondary conductors) to the proposed
building site at 285 Talmage Road will be the responsibility of the Applicant/Owner.
24. Prior to Final of building permit, an a Avigation Easement shall be recorded per the
requirements of the Mendocino County Airport Comprehensive Land Use Master Plan,
and copy of this recorded easement provided to the Community Development and
Planning Department.
Page 6 of 6