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HomeMy WebLinkAbout84-66. RESOLUTION NO. 84-66 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING ACCEPTANCE OF CONTRACT AND DESIGNATING AUTHORIZED REPRESENTATIVE 2 3; Resolved by the City Council of the City of Ukiah that pursuant and 1 4 subject to all of the terms, conditions and provisions of Chapter 12.5, 5 Division 7, of the Water Code and all amendments thereto, relating to domes- 6 tic water supplies, a State Department of Water Resources Grant offering for 7 a water audit and leak detection program is accepted by the City of Ukiah, 8 and the City Manager of said City be, and he is hereby authorized and direct- 9 ed to cause the necessary data to be prepared, and investigations to be made, 10 and in the name of said City of Ukiah to sign a contract with the State 11 Department of Water Resources for said grant, and any necessary requests for 12 any disbursement of funds. 13 PASSED AND ADOPTED at a regular meeting of the City Council of the City 14 of Ukiah on the 6th day of June 1984, by the following roll call 15 vote: 16 AYES: Councilmembers Feibusch, Dickens, Hickey, Myers and Mayor Kelley 17 NOES: None 18 ABSENT: None 19 20 � \1 21 Mayor 22 ATTEST: 2324 -� City Clem 25 26 27 28 (cconcl CPike 11/27,/84 Attachment I STATE OF CAL TFO RNI A THE RESOURCES AGENCY DEPART`'VNT OF WATER RESOURCES "s e� xN" ,j Contract between the State of California The Resources Agency Departs e x f Water Resources asp. and City of Ukiah - For Grant Funds to Perform a WATER AUDIT AND LEhK DETECTI0M PROJECT •� - � f 3 ` S A tim STANDARD AGREEMENT APPROVED 9Y THE (J �RcANT—WAt � ATTORNEY GENERAL STATE wCENCv STATC Or CA4_IR0RMI4 ❑ r7 F_P T, OR GlN, SEA, STO. 2 ;REV. 11/77) ❑ CONTROLLER THIS AGREEMENT, made and entered into this 30th day of May 19 84 ❑ in the State of California, by and between State of C.difutnia, through its duly elected or aippointed, ❑ qu:►lifted and actin; 'ITLE OF OFFICER ACTING FOR STATE AGENCY NUMBER Director California Department of Water Resources B55092 erea f ter culled the State, and City of Ukiah ireafter called the Grantee. ;ITNESSETH: That the Grantee for and in consideration of the covenants, conditions, agreements, and stipulations of the State ereinafter expressed, does hereby agree to furnish to the State services and materials, as follows: ict forth service to be rendered by Contractor,amount to he paid Contractor,time for perforrminclr or completion,and attach plans and st,ecrfications,if any.; iECTION 1 . PURPOSE OF THE CONTRACT This contract is made by the State with, `the Grantee to assist in financing a water audit and leak detection procr-aM1'which will enable the Jrantee to reduce unauthorized unaccounted-for This water conservation neasure is funded by the Clean Water and Water Consezv-a,,tion Bond Law of 1978 (Chapter 1 2. 5) , Section 13962 (c) of the water Code) . "Contract funds may be lsed only for Eligible Project costs asa.;_<Fefined in Article A-1 of the Contract 3 tanda rd Conditions. This project shall be known as the City 9;M Ukiah Water Audit and Leak Detection Project. Y The provisions on the reverse side f constitute apart of this agreement. 4 WITNESS WHEREOF, this agreement las been executed by the parties hereto. upon the date first above written. STATE OF CALIIFORKI' ' I GRANTEE GENCY Grantee iR OTHER THAM AN INOIVIOUAI., STATE MMETMEIt A CORPORATION -J1 PARTNERSHIP, ETC.) City of Ukiah Y AUTr10RIZE S1aTlATL'P�A' =� 9Y (AUTHORIZED SIGNATURE) • '� z. , D. Kent Payne City Manager ADDRESS 04 N:_0 0.1 5�4E_-S. _AErAR1NG .NAME 203 So, School Street Ukiah CA 95482 AMO„N T =NCUM9EPED APAROPRI ATION FUND Department of General Services j Use ONLY IS -. ;;,.%, IN I Z I uKLMC� eER D a./►elcArtCE :F.t A CH A*- f% � S"A.;0-—it S ,A 1SCAL YEAR A lr, NoC4FAS144 EN CUM 4P11ANC.E I FUN CTtQM I A,0j. OECREASIN,; ENCUMBRANCE LINE 1 TEM ALLO TMEN T I 1 hereby certify upon my own persnnul �nuwledKe that bud¢eted fundT.S.A. NC. S.R. YO. ore QVQ1!cble for the period (inti puraose of the etrer,!iture stated (Ihrlve, SIGNATURE OF AC=OUNT,NG OFFiCSR I ;ATE 1 hereny certl'y' ':at ';11 ci)Rait;ons for-�.rempt,,n set fort: in StutE,' ,�1:nlnlstratl'-'i.' %funuai Section ._os I ht ve been comp!1NU wish cmi t;-;s u„k'Urn!!P.0 Is Px,?:ttpt frnrn revs".% i, the Depart(„'nt of F!nan:_e. SIGNING :.N SE'-4ALF O= THE AGENC,e iAT= In the seven paragraphs below the term "Contractor" means the same as "Grantee". 1. The Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, Iaborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this contract. 2. The Contractor, and the agents and employees of Contractor, in the performance of this agreement, shall act in an independent capacity and not as o&cers or employees or agents of State of California. :^"Orr 3. The State may terminate this agreement and be relieved of tlavment of any consideration to Contractor should Contractor fail to perform the covenants herew!5contained at the time and in the manner herein provided. In the event of such termination the Sedate may proceed with the work in any manner deemed proper by the State.)The cost to the State shall be deducted from any sum due the Contractor under this agreement ,_aud the balance, if any, shall be paid the Contractor upon demand. R- 4. Without the written consent of the State, thrseement is not assignable by Contractor either in whole or in part. .. o. Time is the essence ofthis :zgreemrmt ++.y y 6. No alteration or variation of the-forms of this contract shall be valid unless made in writing and signed by the parties hereto, ane>:no oral understanding or agreement not incorporated herein, shall be bindingomaiix of the parties'-fereto. 7. The coma atioritqbe paid Contractor, as provided herein, shall be in compensation for all of Contractoe&-expensesincurred in the performance hereof, including travel and per diem, unless otherwise expressly so provided. 4 j = - SECTION 2. INCORPCRATiCN OF STANDARD CONDITIONS, PERFORMANCE REQUI REMEYIrS, P RCJ ECT WORK P LAIN S, AND OTHE CU V1 `JT This Contract incorporates the following documents : a) Exhibit A, Contract Standard Conditions b) Exhibit B, Performance and Assurances c) Exhibit C, Standard Form 19, Statement of Compliance d) Exhibit D, Resolution of Governing Body Authorizing Acceptance of Contract and Designating Authorized Representative e) Exhibit E. Grant Payment Request, Instructions f) Attachment A, Instructions for nater Audit and "Water Audit Report" g) Attachment B, Instructions for "Ce ,,Detection and Repair 4. Plan" h) Attachment C, Instructions for "Progr'ess Report" i) Attachment D, Instrv;6tions for "Final Report" . , SECTION 3. PROJECT DESCRIPTION � The. Project generally consists 6C--lour principal tasks to be performed by the Grantee. Task I — Conduct Ccmprehensiv Water Audit The Grantee,sha 11 conduct a systemwide water audit as specified in Attachment A, `'"Water Audit" and in the Water Audit Technology Seminars conducted by thy,; to 6-:1-t►1984. 3 M # The`A Irm.purposes of the water audit are several. o4 quantify the amount of water that is lost and unavailable for beneficial use,,from�the water distribution system. �lt o To estimate the leakage potentially recoverable from a leak detection survey and leak repair program. o To provide the„agency wi i an, accurate emailed. revdew-Qf what=happens to the water~.,Af hat entzrs f•.loc s trroughs and--!is del ter6d as a*�prnduct �:the _ customer. 1� ,,) 1 41 .A Major elements of the water audit to be performed include: 1 . Review production records to determine total quantity of water pro- duced or purchased from all sources. Accuracy of source meters shall be determined. 4 2. Review procedures used for meter and bill accounting to determine their accuracy in determining quantities of water sold to customers or transferred between wholesalers. 3. Review customer records to determine total quantity of water sold. Test an adequate sample (per Attachment "A") of each size and class of meters to determine their accuracy at various flows. If an adequate testing program already exists (see Attachment "A" ;dater Audit) , utilize testing records per the Water Audit Seminars to determine meter accuracy. Adjust water sales records to reflect the results of meter accuracy investigation. 4. Estimate unmetered uses of water. Communicate with user agencies, other 'Local managers, and users to estimate flow rates and duration of uses. Some authorized uses which may not'Xe metered include: fire fighting and trainingAll street washing construction main flushing sewer ci e2ning... storm drain flushing*I? public buildings, schools golf courses, cemeteries, pools, parks, etc. 5. Estimate miscellaneou"&.1osses attributable to reservoir evaporation, interagency �onnections, "reservoir overflow, malfunctioning controls and valves, and watery t . 6. Estimate recoverable leakage in the system based on the results of the above procedural steps.' t 7. Ver ify;hand_update distribution and system schematic maps to show current.ontft—tio"s. .. Review all system controls and procedures for accuracy. Propose corrective actions to remedy identified problems. T ,, Prepare a "Leak Detection and Repair Plan" as specified in Attachment M` 11 . Using the above data, provide an updated estimate of the benefit/cost ratio of the Grantee 's proposed leak detection program. G # ► 7.0 yam► ' >,, i _ t 12. Prepare- and submit -to thl� State a ".tater- Audit Report's'as--tispeaifted in Attachmeint A'summar z=gj the firings or'.the°Water Audisjm 4W Upon completion, the "Leak Detection and Repair Plan" and the "Water Audit Report" shall be promptly submitted to the State for written approval that they are consistent with contract requirements. If the benefit/cost ratio calculated in the Water Audit Report is less than 1 .0, the grant will be terminated and the Grantee will be reimbursed for the expended eligible cost of t:^:e water audit up to the maximum amount allocated in Section 5 of this con tract. 5 a) Water Audit Report. The Grantee agrees to submit a report summa- rizing tie findings of the dater audit as specified in Task I and Attachment A. The Water Audit Report will also include the "Leak Detection and Repair Plan" as specified in Task T and Attachment B. The Water Audit Report shall be submitted to the State Program Manager after completion of the 'dater Audit but no 'Later than November 30, 1984. b) Progress Report on Leak Detection and Repair. The Grantee agrees to submit a report, as specified in Attachment C, describing the re- sults of leak detection surveys and leak repair efforts up to May 1 , 1985. The progress report will include summaries of leak detection records and leak repair records. The report shall be submitted to the State Program Manager by June 1 , 1985. If all leak detection surveys and repairs of detected leaks have been co=leted by May 11 1q85 , the Progress Report may be omitted. c) Final Report. The Grantee agrees to submit:a final report, as specified in Attachment D, summarizing all lea ,deter_tion and leak repair efforts ;Wade during the. project. The Benefit/Cost ratio for the completed project is to be recalculated using actual project costs and benefits and be included± ,, The...Final Report shall also include copies of leak detection and report forms (see example with Attachment D) and monthly summary sheets orr rater savings and costs prepared during the project. The Final Report shall be submitted to the State Program Manages no later than November 1 , 1985 . aex SECTION 4. COST OF LEAK RE?kR ' Repair of leaks as mired in Task TII are not eligible Project costs and will be- paid for by the Grantee. Only eligible Water Audit and Leak Detection costs-,wylD.be reimbursed by the State. Although the Grantee may wish to spend moreK to., properly complete repairs, the Grantee is not obligated to spend more tharr:$�1'x000E f&r, repairs for each Al ,000 granted by the State for Water Audit and Leak, D"etection under, this contract. SECTICrr 5. CCNTRACT AMOUNT Subject to the availability of funds, the State will reimburse to the Grantee in accordance with the terms-of ,this.,Contract.,,,-a.Contract Comvdtmemt not to exceed°I J5 80 001 of wn.c:�` � 4.519.b0 is allocated- for�the ,tWater Audit and S11'28 .DO -is allocated for t:ie Leak Detection survey~ SECTION 6. GRANTEE'S COSI Subject to the limitations set forth in Section 4, the Grantee agrees to fund any and all project costs exceeding the contract commitment. (Section 5) 7 If the benefit/cost ratio calculated in the approved :dater Audit Report is at least 1 .0, and if the State has made writ-ten authorization to continue the project, then the Grantee shall carry out the approved Leak Detection and Repair Plan. Task II -- Conduct Leak Detection Surveys Grantee shall conduct leak detection surveys for areas of potential leakage identified in the approved "Leak Detection and Repair Plan". DWR will conduct a technology seminar for Grantees on leak detection equipment and techniques. Major elements of the leak detection survey include: 1 . Engage a consultant, to perform leak detection, or establish a leak de- tection crew to perform leak detection (or,%combination thereof) . 2. Purchase or otherwise provide the equipmnt: needed to conduct leak detection for those crews performing the leak.detec+ion work. 3. Conduct leak detection surveys according to treapproved "Leak Detec- tion and Repair Plan" preparedn Task I. r Task III -- Repair Leaks Repair of all leaks will be at Grantee expense. Leak repair is NOT a grant-eligible expense. Grantees are obligated to repair all main, service lateral, hydrant, meter box,:uaxLveand blowoff leaks within '�0 calendar days after detection with the folT.gwirg except ions. 1 . The Grantee's obligation tC)r epair leaks is limited to a maximum of $1 ,000 in leak repair-costs for each V ,000 in grant funds received. However, Grantees acev=encouraged to carry out repairs beyond this maximum at their option. 2. Upon written.approva-1 of the State, main and service lateral leaks do not- have othaveto be repaired if the Grantee chooses to replace the entire main or fee lateral within three years. 3� '-Leaks om"the customers' side of the water system do not have to be repaired ` althougr'the Grantee may offer that service to the customer. If tie Grantee can substantiate in writing to the State that a repair is is not cost effective, a waiver of repair can be approved in writing by the State. Task IV -- Pjec c°'Reports a _ The Grantee agrees to submit the following progress reports during the course of operation. In addition, Grantee shall immediately advise the State Program Manager of any significant problems arising during the course of opera- tion. pera- tion. 0 ARTICLE A-11 . AUDI'T'S The Grantee agrees that those matters connected with the performance of any work done under contract pursuant to this agreement, including, but not limited to, the costs of administering the contract, shall be made subject to the examination and audit of the California Auditor General or State's other designated agent for a period of three years after final payment under such contract. ARTICLE A-12. NATIONAL LABOR RELATIONS BOARD In accordance with Public Contract Code Section 10296 , the Grantee declares under penalty of perjury that no more than one final, unappealable finding of contempt of court by a federal court has been issued against the Grantee within the immediately preceding two-year period because of the Grantee's failure to comply with an order of a federal court which orders the Grantee to comply with an order of the National: Lahti Relations Board. ARTICLE A-13. WORKER'S COMPENSATION ", Grantee affirms that it is aware of the provisions of Section '3700 of the California Labor Code which require-,every employer to be insured against liability for workers ' compensation or to undertake self-insurance in accord- ance with the provisions of that Code, and.-Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Contract. ` ARTICLE A-14. CHANGES � � �� ► Grantee agrees that hog"substantial change in Project work will be oermitted without; prior written., approval of the State Project Manager. In no event shall the-Grantee substantially change the scope of the Project, provide for work whic�m increases the cost of the Project, or provide for extension of the completion da :ar­the Project without such written approval. , ARTICL.E,,.A-15. AME` WENTS Tms Contract may be amended at any time by mutual agreement of the parties, except insofar as any proposed amendments are in any way contrary to applicable law. .a ARTICLE"A-- 16. TERMINATIC'd This contract may be terminated prior to completion, by the State, acting through its Pro ject '�anager,;at its opt ion,.,*wher-e--,it appears that `there will be a lack`eof Stafe funds" available to fulfill this Contract., provided that after such termiriatia'rthe Crantee shall, be entitT•ed "to `an amount flwhieh .ecnaa.ls the eligi ble Project ..QOstz which-.have actuaily been- ir.�urrred�'by"the Grdnte� prior to such termination. 16 ARTICLE A-17. SUCCESSORS AND ASSTGPIS This Contract and all of its provisions shall apply to and bind the successors and assigns of the parties hereto. No assignment or transfer of this Contract or any part hereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by the State and made subject to such reasonable terns and conditions as the State may impose. ARTICLE A-18. INDEMIFI CATTCN - STATE 70 3E HELD HARMLESS The Grantee agrees to indemnify the State of California, Depar t7rent of 'dater Resources, and its officers, agents, and employees against and to hold the same free and harmless from any and all claims, demands, losses, costs, expenses, or liability due or incident to, either in whole or in part and whether directly or indirectly, the design , construction, operation, repair, maintenance, existence, or failure of the Project, or of any of its works or facilities. ARTICLE A-19. RE11"EDIES NOT EXCLUSIVE " a The use by either party of ani remedy specified herein for the enforce- ment of this Contract is not exclusive-arxt shall not deprive the party using such remedy of, or limit the application~:oaf, any other provided by law. ARTICLE A-20. OPINIONS AND DETERMINATIONS' ' Where the terms of this, antract provide for action to be based upon the opinion, judgement, apprnval,. .eview, or determination of either party hereto, such terms are not intended to be and shall never be construed as per- mitting such opinion, judgements,, approval, review, or determination to be arbi- trary, capricious. or unreasonable. ARTICLE A-21 °WAIVE OF RIGHTS It is tfze-,'Antention of the parties hereto that, from time to time, either. . party may wa:Lve any of its rights under this Contract unless contrary to ,waiver by either party hereto of rights arising in connection with tfs' Contract shall not be deemed to be a waiver with respect to any other rtgats or ratters. ARTiCCEr.;A--22. SUIT CN CONTRACT Each of the parties hereto may sue and be sued with respect to this Contract. V ­0i V C> AMSI SPU�'F'S ' x ARTICLE A-23.;' s An -cl;ainr�tl Grantee may have reg�� sx, Y Y C -ng-th_ 7er.Lormance of this Agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the Director, Department of ;dater Resources, within thirty (30) calendar days of its accrual. State and Grantee shall then attempt to negotiate a resolution of such claim and pro- cess an amendment to this agreement to implement the terms of any such resolu- tion. 17 ii If the State determines that the Project is not being oper- ated substantially in accordance with the provisions of this Contract or if the State determines that the Grantee has failed in any other respect to substantially comply with the provisions of this Contract, and if the Grantee does not remedy any such failure to the State 's satisfaction within 30 days of written .notice by the State, the State may , withhold from the Grantee all or any portion of the Contract Commitment. iii Should the Grantee submit an acceptable proposal for water main replacement in lieu of immediate leak repair, the State shall withhold ten percent ( 10%) of the leak survey portion of the Contract commitment until, such water main replacement is completed. z= ' iv The State may withhold all ce any,,portion of the grant funds provided for by this contract in t�,.,event, that the Grantee has failed to provide a copy of a resolution passed by its governing body authorizing execution of the contract and designating an authorized, representative to execute the Contract and to sig °aLL"r"equests for disbursement. (b) Withholding ` g Entire Contractr:'Commitment If the State notifi 4sr,the Grantee that it has decided to withhold all of the contract commitment f corm-fthe!-Grantee pursuant to Subdivision (a) of this Article, this Contract shall...,, nate upon receipt of written notice by the Grantee and shall no longer-�b7e binding on either party. ARTICLE A-10. AC-CM3NTING AND DEPOSIT OF DISBU RSIEMNTS f Grantee:agrees that audit and accounting procedures shall be in accord- ance with general y> acce—qz d accounting principles and practices, consistently applied, and will provide sufficient and effective accountability and control of alL-Pco ject funds:.,:," The Grantee further agrees to the following require- mentsr, - . A. (a)_ Record Keeping and Separate Accounting of Disbursements and Interest y -.The Grantee shah account for the money disbursed pursuant to this Contract separately from all other Grantee's funds. The Grantee shall keep complete and accurate records of all receipts, disbursements, and expendi- tures of such honey. ; = _ f 4 ' (b) °�Disposi`ion of Koney Disbursed A y All ,Honey disbursed pursuant to this Contract shall be deposited, administered, and accounted for pursuant to the provisions of law applicable to the Grantee. 1� ARTICLE A-?. INSPECTION OF PROJECT, BCCKS, RECORDS AND REPORTS BY STATE The Grantee, its agents and its subcontractors shall ensure that the Department of 'dater Resources and the State 'dater Resources Control Board, or any authorized representative, will have suitable access to the Project site at all reasonable times during Project operation and for the term of the Con- tract. The State may observe field work being performed by the Grantee or its agents, whenever such work may occur. During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of the other party pertaining to this Contract or matters related hereto. Each of the parties hereto shall maintain and shall make available for such inspection accurate records of all of its costs, disbursements and receipts with respect to its activities under this Contract. ARTICLE A4 . CCNTRACT DISBURSEMENTS (a) Cost Statements n�A After the basic conditions precedent in Sectic �3 of this Contract are met, disbursement of the whole or portions of the Contract Commitment will be made to the Grantee following recez from the Grantee of a statement or statements of incurred Eligible Project-,Cbsts on forms provided by the State. Cost statements shall be submitted in accordance with Exhibit E. Requests for funds shall be filed following submission an6 approval of the 'dater Audit Report and Final Project Reports as specified in Section 3, Task IV, "Project Reports-" (b) Disbursement A Following,.-review and approval by the State of each statement of costs (submitted in accordance with Exhibit E) , the State Water Resources Control Board will dzsb� rse �o the Grantee the amunt approved, subject to the availability of fugd*� . y and all money disbursed to the Grantee under this Contract and any�aady ahl­ interest earned by the Grantee on such money shall be used solely to repavxpended Eligible Project Costs. (` Withholding of Disbursement by Grantee for Subcontracts The..`Grantee shall withhold not less than ten percent ( 10 ) from any disbursement or combination of disbursements until completion of the Project or any component contract which has been let. ARTICLE A-9. 'dITHHOLDING CF DISBURSE`".EYM BY STATE IN-(a) r-'Eondtti©ns of. -1 thholdin g N ^1TON Y r , 'It,the. Beaefit/'Cbst ratio--required,s,boy Sectio 3 Task 1', Item 11 is less than 1 .0 ( 1) , the Project will be discon- nued. The State will reimburse the Grantee for the expended eligible costs of the water audit up to the amount for the Water Audit in Section 6 of this Contract. The Grantee will not be eligible for grant funds for the Leak Detection portion of the Project, and the Project will be terminated. 14 (7) Cost of vehicle fuel and maintenance for the time the vehicle(s) are specifically used for this project. ITfELIGILLE PROJECT COSTS. All costs which are not eligible for state assistance pursuant to state laws, rules, regulations, guidelines or this Con- tract, even though incurred by the Grantee, including those that are deemed by the State to be unreasonable or unnecessary. Such costs include, but are not limited to: ( 1) Bonus payments for early completion of the Project. (2) Personal injury compensation or damages arising out of or connected with the Project, whether determined by adjudication, arbitration, negotiation or otherwise. O Fines and penalities due to violation_af- failure to comply with federal, state or local laws and ordinance.":I (u) Costs outside the scope of the approved Pro je��' (5) Interest on bonds or any other-_, form;of indebtedness required to finance Project costs. x (6) Ordinary operating expenses of th,(7 Grantee, such as salaries and ex- penses of management personnel, except as specifically approved in writing by the State,-',, ram Manager. (7) eater audits or Ieak«`detectia surveys on any distribution lines or other facilities not-'o'wed, leased or under the control of Grantee. (8) Preparatid#]:of applications. (9) Preparoti=__of reports required by this Contract (Section �, Task 17V) . ( 10) All costa incurred in violation of the terms, provisions, , condi tions "or commitments of this Contract. A?r,Icosts arising out of, or attributable to, Grantee 's malfeasance, misfeasance, mismanagement or negligence; ( 12Y costs arising out of, or connected with contractor claims against the Grantee; or those persons for whom the Grantee may be vicariously liable, including, but not limited to, any and all costs related to defense or settlement of such claims. } (11) Repair of'-dertected °leaks. ( 1 u) Costsm�'i rcurr�' b�efot or af':er tthe `erm of this Cont ract. 12 ARTICLE A-2. TERM OF CONTRACT Subject to approval by General Services and to the provisions for termination in Article A-16, this Contract shall take effect on August 15, 1584 and shall remain in effect until completion of the Project and the accounting by the Grantee to the State for all funds expended by the Grantee for the Project, but in no event later than December 13, 1,085 , unless extended. Written extensions of the completion date of this Contract may be granted by the State upon written request of the Grantee declaring clearly reasonable and necessary cause for the extension. ARTICLE A-3. PROJECT OFFICIALS (a) The State Project Manager shall be Christopher L. Carr of the Depart- ment of Water Resources. (b) The State Project Manager shall be the`Stat&'.s representative for administration of the contract. r (c) The Grantee Project Director shall be Mr. D. Kent Pa ne The Grantee Project Director sha be .Grantee 's representative or the administration of the dontract. All corr^iunica- tions given to the Grantee Project Director shall be as binding as if given to the Grantee. (d) Either party may ahang�e1-.its Project Manager or Director upon written notice to the other party as: set-farth in Section 10 of this Contract. AR'T'ICLE A-4. COMTRACTING OFFICER OF THE STATE Y, the Department of The Contracting Officer of the State shall be the Director. of/'dater Resources of the State of California and his successors or their duly author- ized reorasenta i..ves~:,,_.The Contracting Officer shall be responsible for all discretionary act$ 'opi�ions, judgements, approvals, review, and determinations required of the Sete,, under the terms of this Contract. ARTTCEE-A-5�,. RESCLUTICN BY GCVERNING BODY f "* State shall have no obligation to disburse money under the Contract unless and until: ..w Grantee provides a certified copy of a resolution passed by its govern,_nbody authorizing acceptance of the Contract and designating an authorized representative to execute the Contract and to sign the request for disbursement. ARTICLE A-6. GRANTE 3 S CEP1F2-AG RESP ONS131L.IT'IE'S Grantee is sr, eTJ' r*17sP o o'�sible for design, P' erat on and maintenance of the Project. Reviews and approvals of the Grantee's Leak Detection Grant application and "Leak Detection and Repair Plan" are solely for the purpose of determining grant eligibility and proper administration of funds by the State and shall not be deemed to relieve or restrict the Grantee's responsibility. 1' J EXHIBIT A State of California The Resources Agency Department of Water Resources CONTRACT STANDARD CCNDITICNS ARTICLE A-1 . DEFTNITICNS Whenever in this Contract the following terns are used, their meanings shall be as follows unless the context clearly requires other4i.se: PROJECT. All work to conduct a systemwider water audit and to de- tect, locate, and repair leaks. PRCGRAM MANAGER is the State Project Manage. GRANTEE. The public agency (city, county, district or other politi- cal subdivision of the State) with which this Contract is binding. SYSTEM. All facilities under- control of the Grantee for the provi- sion of piped water to the public for human consumption which may include any collection, treatment, storage, or distribution facilities. CONTRACT CC',', !ITY^E` r. '-' maximum sum of money which the Stat- agrees to provide to the Grantee.unde�'thi s Contract. ELIGIBLE PROJECT COSTS. Except as otherwise provided, reasonable and necessary PrQJect costs actually incurred by the Grantee after the effec- tive date of the contract, in performing the Project which are otherwise eligi- ble for state a-ssistance pursuant to state laws, rules, regulations, guidelines and this contract_- le project costs do not include leak repair costs. Necessary costs may include, but are not limited to: of salaries and benefits for leak detection survey crew and their direct supervision as required bythis Contract. Prcrfessional and consultant services. (3) "Materials acquired, consumed or expended specifically for the Pro- ject. (4) .later audit costs cequiced. .by this contract (wages and�di�ee�;ben�- fit s, "'trnter testing equipment, testing of,,tnetzrs_ and tie calibration of s tem;controls). a (5) Cost of transportation to and attendance at mandatory seminars. (6) Leak detection equipment. Leak detection equipment purchased by the Grantee will become the property of the Grange providing the Grange agrees to continue leak detection as specified in Section 9 of this Contract. Notices required to be given in writing by the State under this Contract shah be sent to: Name Mr. D. Kent Payne Address 203 South School Street Ukiah, CA Zip Code 95482 A change of address for delivery of notices and reports may be made by either party. by written notice of such change of address to the other party. ' All such notices and reports shall be enclosed in a properly address- ed, postage prepaid envelope and shall be considered received as of the date deposited in a United States Postal Service Office for delivery by registered or certified mail. s r3 Y q - y, �i i i g T1. Y r i r e ; t 1G . The repair of all leaks detected in the Project shall be com- pleted no later than October 16 , 1985 . . The completion date may be extended upon written approval of the State . (d) Operation Pursuant to Project Work Plans and Specifications The Project shall be* operated in accordance with the Grantee's application for Leak Detection Grant program, the "Leak Detection and Leak Repair Plan" and with any revisions thereof as approved in writing by the State. (e) Determination of Project Completion, y. For the purposes of this Contract'. therProject shall be consid- ered to be completed or to be terminate*ci when so determined by the State and with written notice received,-.by the Grantee (f) Contract Termination Date The contract shall be terated as of December 15, 1985 , unless extended as specified in Art-ticle A-2 "TERM OF CONTRACT" in Exhib- it A of this Ccntract. SECTION 9. CONTINUATION OF LZ3-K'.DFTLECTTON PRCGRAM Grantee agrees to conduct water audits at Grantee's expense at least once every three years for the first nine years after this contract terminates to determine the�; Zatential effectiveness of a leak detection survey and leak repair program ' Eacf time a water audit is performed, a Benefit/Cost analysis shall be recalculated,-using current data and a water audit summary form (similar to page:,C-9�c ": 6e leak detection application) shall be submitted to the State. A majar-,.'purpose for submitting the water audit summary form to State- to provide follow-up data describing leakage amounts occuring in water system",+"t'ft-active leak detection programs. The Grantee agrees to conduct leak detection and repair program at Grantee 's expense whenever the results of one of`these water audits indicate that the program would be cost effective. Cost effectiveneas shall be. determined by the Grantee as calculated on page C-,q of the ,Leak detection application. SECTION 10. NOTICES Noti.cesiand,_-,rets+vor rimed t�-bo_-t vegm.to writingyby"th; ntea under this Contract oftallj b e�sertt� to. St e-F:of"?aI horn is Department of Water Resources Attention: Christopher L. Carr, Program Manager Leak Detection Grant Program P.O. Box 388 Sacramento, CA 95802 9 SECTION 7. PAYMENTS TO THE GRANTEE Payment will be made in arrears to the Grantee by the State for actual costs of Water Audit and Leak Detection subject to the standard contract conditions set forth in "Exhibit A". Request for grant payment shall conform to the instructions set f6rth in "Exhibit E". a) Upon approval by the State Program Manag -of a completed Water Audit Report, an amount will be paid equal ta, the expended Eligible Project Cost of the Water Audit but not to excee(±` the amount for the Water Audit designated in Sect ion 5 of this contra.. b) Upon approval by the State Program Manager of a completed Final Report of Leak Detection and Repai;7 an amount will be paid equal to the expended Eligible Project Cos ,_E" the Leak Detection survey, but not to exceed the amount for Leak Detection designated in Section 5 of this contract. e) By exception, if the-6can tae can demonstrate financial hardship and a significant need fon--Ihierim payment, an amount up to 90 percent of expended eligible costs maTr e requested for reimbursement following the "Progress Report-cr=teak Detection and Repair". The reimbursable amount shall not exceed the amount for leak detection designated in SectiorL:.S this contract. SECTION 8• TIMING,`AND MA TNER OF P ROJ ECT (a) This-..Contract shall take effect upon August 15, 1984, if the State,vD�epartment of General Services approves the Contract, and •; shall remain in effect until its termination as specified in subsection M . In no event shall the Contract take effect r before approval by General Services. Project "stari.., Dat"-s. This Project shall begin immediately following the effective date of this contract. (c) j ec ti Co=let ion Date Thi.-Granteer-�s:ra-11e�cm1Y1ete the'�aor�� required in, the Project Description in a timely fashion. Specifically: . The Water Audit for the project shall be cormleted no later than November 30, 1984. • 'the leak detection surveys for the Project shall be completed no later than September 16, 1925. 8 ATTACHMENT S "LEAK DETECTION AND REP ATR PLAN" (including Schedule) As required by Section 3, Task I, Item 10 of this Contract, a "Leak Detection and Repair Plan" shall be submitted by the Grantee with the "Water Audit Report" to the State Program Manager. a. Utilizing the results of the water audit, identify on a map areas in the distribution system with potential for leak detection. Quantify the recoverable leakage in each area. Set priorities for which areas are to be surveyed for leaks. b. Present, an itemized project budget identify ing all costs including both those Eligible and Ineligible Pra, Costs (as defined in ARTICLE A-1 , Definitions) . ' C. Identify the types of listening: points to be used in the Leak Detec- tion Surveys (i.e. water meters~; valves, hydrants, etc. ) . Indicate any locations where not all ,listening points would be used and explain how a complete and effective° sur_vrer would be accomplished. d. Describe the method of detectiorr--teaks and the method of determining (pinpointing) the exact location o;&detected leaks. Consider the limits of the equipmn to be used. e. Identify the type a earol, ection equipment to be used. or combination) f. Describe the type an&M' akeup of crew (Grantee , consultant / to be used. ..,5. te the hourl~'y1wages of the crew including eligible benefits. g. State�'aN,schedule for conducting the surveys and repairing the leaks. Np yaFF 'XC' <�st x ` d :# _ 26 ATTACHMENT C PROGRESS REPORT As required in Section 3, Task 171, b of this Contract, a Progress Report on Leak Detection and Repair shall be submitted by the Grantee by June 1 , 1985, to the State Program Manager. . The Progress Report will describe the specific efforts and results completed up to May 1 , 1985. At a minimum, the Progress Report will include the following: a. Copies of all Daily Leak Detection Logs (fully completed) , sample attached. b. Copies of all Leak Reports (fully com�rTetecl, sample attached. C. Copies of all Leak Repair Reports (fully com-DI") , sample attached. d. Maps identifying which mains were surveyed, where leaks were located the rate of water lost (GPM1�'at, each leak, and which leaks were repaired. e. Summary tables displaying: - Total number of detected by project. a ' - Total number of reported during project from other sources - Tota1;,:.estimated rates of water lost (GPM) from leaks discovered in p rgj'e' 1 Nur e ,m:61a of main surveyed for leaks. Number- and description of listening points. •Number of detected leaks repaired. y.y T.., 'Total number of ,o person hours expended on ..ak detection. Total cost of leak detection. Total number of person hours expended on leak repair. 'Otal dost`of-�leaik r'e p air J A►, amncflmcthe- leak detection tdIrel' i2r' completed with respect to the amount scheduled in the Le_ak Detection and Repair Plan (submitted per Section 3, Task I Item 10 of this contract) . If the work is behind schedule, then include a statement describing what improvements will be r-,:ade in the Grantees efforts to bring the Project on schedule. 27 ATTACHMENT A (.Continued) "WATER AUDIT, RE?CRT" As required in Section 3, Task IV of this Contract, the Grantee shall submit a report summarizing the activities and findings of the water audit. At a minimum the "Water Audit Report" shall contain: A thorough description of the activities performed in the Water Audit Task of this Contract. A complete tabulation of the volume (in acre feet) of rretered water sales and transfers listed by month for the 12 month �eriod selected. Whenever feasible the tabulation shall list the sales _bysize of connection and indicate if the customer is billed for thetamcunt of water delivered. A complete tabulation of the volume (in acre f eet<Y'of water received into the dist:"1DL1t10C1 system from all sources duringt're~ same time period selected for metered water sales. The tabulation shall identify separately each source and the volumes of water received from the source for each month of the selected pe!_io A complete tabulation of all unmetered~ authorized (beneficial) water use by month for the same 12 month period selected above. The tabulation shall identify the individual;'tLv-e-Location and time of event or water application, method of appI1,cdt-pn and volumes of water used in acre feet. A complete tabulation of tw6.0results of all meters tested in the water audit and use in calculators for the water audit specifying each meters manufacture„ .age, manufacturer serial number , nominal size, test flow rates and- accuracy at each flow rate. The calculatriorr•of:t`e systemwide meter error, clearly showing the sources of all data use'-in the calculation. Bes Abe how meter and bill accounting procedures were reviewed for .; -�Iaccurzcr, any errors found and how records were adjusted for the water "3-audit to for the discovered errors to correctly quantify the 'vc1ume.s,..if water used or supplied. A ccmfllete tabulation of miscellaneous losses attributable to reservoir evaooration and seepage, reservoir overflow, interagency connections, malfunctioning controls and valves, and water theft. ot :e :reeoverable leakae in' hsysmaseddAn estiTat � ndings _ of the water-ladidi.t An updated estimate (using data from this water audit and the "Leak Detection and Repair Plan") of the benefit/cost ratio for the Grantee 's proposed 'Leak detection program. The "'dater Audit Report " shall also include a "Leak Detection and Repair Plan" (with sc!^edule) as specified in Section 3, Task !V and in Attachment B. ''S ATTACHMENT A (continued) 3. Test meters for accuracy according to the sampling procedure and standards specified in the Water Audit Seminars and "Attach- ment A". The following meters shall be tested as part of the water audit. Listing of Source Meters to be Tested in Water Audit: Source of Meter Location Source Meter I.D. Number Ranney Collector 16190 Well No. 2 11120 Z Well No. 3 79A-22355 Well No. 4 41-292 Listing of the number of delivery/customer meters to be tested in Water Audit by size class. Number to be Tested Residential Meter Size in Water Audit 5/8" x 3/4" 35 1" to 2" 10 311 " 2 4" 2 6" 1 Larger than 6 0 Number to be Testedl Commercial/Industrial Meter Size in Water Audit 5/8" x 3/4" 15 1" to 2" 5 3" 3 4't 2 6" 1 Larger than 6" 0 4. Estimate unaccounted-for water. 5. Estimate water losses due to system leaks. The Grantee shall use the "Water Audit Handbook" prepared by the State, as a guide to organizing and performing the water audit. Performance of the water audit shall use the techniques, methods, procedures, and tabulation formats as described in the Water Audit Seminars presented by the State. It is the State's desire to have the Grantee thoroughly describe the efforts actually made in the water audit process in the "Water Audit Report." 1As determined by the State and Grantee. _ 24 _ ATTACHMENT A WATER AUDIT AND 151ATER AUDIT REPORT" As required in Section 3, Task I of this Contract, the Grantee shall conduct a comprehensive systemwide water audit for the entire water distribution system (or portion) presented in the Grantee's grant application. The basic purpose of the Water Audit is to quantify the amount of water lost from the water distribution system and is unavailable for beneficial use. In the water audit, the utility must collect, analyze:�-and verify as much data as possible to closely determine the actual quantitim' of water attributable to each of the various uses and losses. The gerrer methodology and some specific actions the audit consists of: r 1 . Identify and quantify all water'''sources, on a monthly basis for the complete calendar year 1983 a —other acceptable 12 month period. ,y 2. Identify and quantify all water--uses on a monthly basis for the complete calendar year 1983 or ogler acceptable 12 month period. d on next page) 14 A k- L 1.y 23 EXHI BIT E GRANT PAYMEYIr REQUEST I.ISTRUCTIONS Invoices in triplicate must be submitted within 30 days in arrears following approved completion of the Water Audit Report and following approved completion of the Final Report unless stipulated otherwise in the final contract. Invoices will be reviewed for approval by the Program Manager prior to being submitted for payment processing. Invoices should list reimbursable amounts by Eligible Costs catagory as specified in Article A-1 of this Contract and tabulated in summary form as shown in the example prepared by the State. Invoices should be sent to: . : State of California Department of Water Resources:-`�,� Attention: Christopher L. Garr Program Manager Leak Detection Grant Program P.O. Box 388F,. Sacramento, CA 9502 .r All invoices shall be enc ,properly addressed, postage prepaid envelope and deposited in a UnitedSt#tes Postal Service Office for delivery by registered or certified mail t r 4 pq L+a W. .iw TO ' - 4 ptve ; 77 T T'rT T('LTTRL'sL�TFtr + ``, STATEMENT OF COMPLIANCE City of Ukiah (hereinafter referred to as (Company Name) "prospective contractor") hereby certifies, unless specifically exempted, compliance with Government Code Section 12990 and California Administrative Code, Title II, Division 4, Chapter 5 in matters relating to the development, implementation and main- tenance of a nondiscrimination program. Prospective contractor agrees not to unlawfully discriminate against any employee or applicants for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, sex or age (over forty) . I D. Kent Payne hereby swear that I am (Name of Official) duly authorized to legally bind the prospective contractor to the above described certification. I am fully aware that this certification executed on y in the county (Da e) of Mendocino is made under the penalty of perjury (County) under the laws of the State of California. Signature City Manager Title STD. 19 (NEY/ 5- R3 ) 2-0 ti t.E. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH 1 AUTHORIZING ACCEPTANCE OF CONTRACT AND ING AUTHORIZED REPRESENTATIVE 2 the Cit Council of the City of Ukiah that pursuant and 3 Resolved by y 4 subject to all of the terms, conditions and provisions of Chapter 12.53, 5of the Water Code and all amendments thereto, relating to domes- Division 7, 6 tic water supplies, a State Department of Water Resources Grant offering for 7 a water audit and leak detection program is accepted by the City of Ukiah, 8 't Manager of said City be, and he is hereby authorized and direct- and the Ci y 9 ed to cause the necessary data to be prepared, and investigations to be made, 0 e name of said City of Ukiah to sign a contract with the State 1 and In th 11 Department of Water Resources for said grant. 2 AND ADOPTED at a regular meeting of the City Council of the City 1 PASSED day of 1984, by the following roll call 13 of Ukiah on the _ 14 vote: 15 AYES: 16 NOES: 17 ABSENT: 18 19 Mayor 20 ATTEST: 21 22 23 City Clerk 24 25 26 27 28 21 ARTICLE A-24. NCNDJSCRTMI D A=T j (a) wring the performance of this Contract, the recipient, Grantee and its subcontractors shall not deny the contract 's benefits to any person on the basis of religion, color, ethnic .group identification, sex, age, physical or mental disability, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin , ancestry, physical handicap, mental disability, medical condition, marital status, age or sex. Grantee shall insure that the evaluation and treat- ment of employees and applicants for employment are free of such discrimina- tion. (b) Grantee shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12Q00 et seq. ) , the regulations pro- mulgated thereunder (California Administrative Codes Title 2, Section 7285 .0 et seq. ) , the provisions of Article 9.5, Chapter 1t,,. Part 1 , Division 1, Title 2 of the Government Code (Government Code, Sections 11 T 5=-1 1130.5) and the regula- tions or standards adopted by the awarding State ager to implement such article. (c) Recipient, Grantee and, its subcontractors shall give written notice of their obligations under thise'clause to labor-organizations with which they have a collective bargaining or ot:her,agreement. (d) The Grantee shall include the nondiscrimination and compliance provisions of this clause iii. ,.,subcontracts to perform work under the contract. ; rq r r .;ti1 f hop+y h ''A r 1Q E:{HIBIT B ARTICLE B-1 . PERFORMANCE- AND ASSURANCES Grantee agrees to faithfully and expeditiously perform or cause to be performed all Project work as described in the Grantee's application for Leak Detection Grant program and in the "Leak Detection and Repair Plan" as submitted or as later amended and approved by the State under this Contract. In the event the State finds it necessary to enforce this provision or any right of power under this Contract in the ;Wanner provided by law, Grantee agrees to pay all costs incurred by the State including, but not limited to, reasonable attorney's fees, legal expenses, and costs. ARTICLE B-2. GRANTEE ASSURANCES AND COMMI1T", NTS. Without limitation of Article B-1 above,1.Grantee agrees that: a. Compliance With Contract. Grantee shall comply with all terms, provisions, conditions and commitments of this contract; efficiently and effectively manage grant funds, complete the Project tzr a d iligent manner and monitor and report performances. b. Ccmpliance With Laws, Regulations, Etc. Grantee shall at a .'ttt -comply with all applicable.federal and state laws, rules and regu?ations, and all applicable local ordinances; specifically' including, but not limited to, environ- mental, procurement and safety laws, rules, regulations and ord in antes$:. C. Fulf Mment:r of Assurances, Declarations, Etc. Grantee shall fulfill all assurances, declarations, representations .-o and statements made by the Grantee in the application, documents, „; ,y „-amendments and communications filed in support of its request for xM gnat. &k' Uz&of Grant Funds 40rantee shall be reimbursed by all grant funds solely for eligible Project costs. Grantee shall, upon demand , remit to the State any grant funds erroneously received by the Grantee for ineligible Project costs qr an,�mount..,�quaL:-to any---grant funds-expended...by Cher urstee in 7iQlat ori of the terms, •provisions, condit4or�oc comm it-ments-'aif this contract" Any grant funds sodremitted to the State shall include interrest�_-.equai? to tt*e mate 'earned t•�the' tai? ?culed YInvestment Fund or the actual interest earned by the Grantee on the funds, whichever is greater. 19 ATTACHMENT D (continued) f. A statement describing the amount of leak detection and leak repair that was completed compared with the amount of leak detection and leak repair scheduled in the Leak Detection and Repair Plan (submitted per Section 3, Task I, Item 10 of this Contract) . g. The recalculation of the Benefit/Cost ratio for the Project, using the same methods as used in the Water Audit Report, but replacing estimated recoverable water losses with actual water losses occurring at the leaks repaired. h. A description of how the Grantee intends,. continue its leak detec- tion and water audit program in the futum, and how the Grantee will merge leak detection work with other reguIziiNmaintenance operations. Ilk OV lot J �!M p 4 Ii w est , h; nY r; 29 ATTACHMENT D FINAL REPORT (Subject to Revision in the final Contract) As required in Section 3, Task IV, Item c) of this Contract, a Final Report on the project shall be submitted by the Grantee to the State Program Manager by November 1 , 1985. The Final Report will completely describe the specific efforts and results of all the leak detection surveys and repairs made during the project. As a minimum the Final Report will include the following: a. Copies of all Daily Leak Detection Logs (filly completed) , sample attached. pp i b. Copies of all Leak Reports (fully completed}'...,,sample attached. C. Copies of all Leak Repair Reports (fully completed) , sample attached. •,::r d. Maps identifying which mains,were,surveyed, where leaks were located, the rate of water lost (GPM) eech leak, and which leaks were repaired. w s e. Summary tables disc ing: - Total number of 'IOaks d4t.eeted by Project. - Total number of leaks reported during Project from other sources. - Tat estimated razz of water lost (GPM) from leaks discovered in Num�rec;gf s of main surveyed for leaks. � u Number and description of listening points. 'w `:Number of detected leaks repaired. ,,--�,�Total number of person 'hours expended on leak detection. z Total cost of leak detection. Total number of person hours expended. on 'aak '' epai ,� Taal coofleak re �, } :# 28 S A M P L E State of California The Resources Agency Department of eater Resources Office of 'dater Conservation DAILY LOG - LEAK DETF.0-I-10 ' SURVEY Contr act Number Agency Pate Starting Location Stopping Location Appurtenance Sounding Ck Points Meters Hydrants Valves Tess, Rocas Other Number f 1 r " 1 f 1 Distance Surveyed r J (miles of main) vey Time !' ? hours Number of Leaks Pinpointed f 1 Pinpoint ng Time r i hours Y9y y�. Item Location or Leak's Found �„: �.Pover Broken/Missing Other No. Address. Agency Customer ' `Meter Box Valve Box See Remarks t< ..:.; rJ.<i Remarks: iA .. J , Signature S A M P L E S A M P L E State of California The Resources Agency Department of dater Resources Office of 'Water Conservation LEAK DFTt,-:CTTCt! CRSU - LEAK, REPCRT Contract No. .Agency Leak No. Date Meter Leak C 1 Mains Line Leak. r 1 Type of Corer r Meter Spud Leak F 1 Service Leak r Concrete � 1 Meter Yoke Leak [ 1 Fire Hydrant Leak r T Asphalt 1 Curb Stop Leak r 1 Valvs Leak1 Soil r 1 Joint L1ak r i Other--See Remarks [ ;Y= Other r 1 Location " Action Taken Leak Pinpointed: Yes r No [ '.mated Leakage Action Recommended '-4" Leak Repaired: Yes J ` Material Cost .1 "_: pet=- e sora .ours _z Fill in the follow-r:g For leaks M services and *ia"_ns: 1 . Street nam, 2. Meter nunte= s 3. North 2rrow f� ~` 4. Draw in mairr�c;jmd, hydrants 5. Show valves ands Calve number 6.. - leak to. nearest ne : intersection or house with address::: Show dimensions on -property lines or street 6661 Z'ines. x _ Remarks: Signature S A M P L E S A M P L State of California The Resources Agency Department of Mater Resources Office of 'Mater Conservation WATER AGENCY Lr X REP A.I R RFPCRT Contract No. Agency Date Location Map No. Time of Repair W.O. No. Foreman Description of damage for mains and services w What part was damaged? Type of Break C ]Pipe barrell C ]Flange nuts, bolts, tie rods . ]Split [ !Joint C ]Other (describe) ' ole C lValve f !(:-ircuirferential 3131-it f TBroken coupling In your opinion, what caused the dama&err ,, C ]Service pulled ` r 'Cracked at corporation stoo C 1 Gast-,,et blown - ✓ [ 1 Crushed pipe Estimated age of leak in mons,,.. C 1 Cracked Bell ]Other (describe) Leak Location: � . LOCATION OF LEAK: C ]Water C ]Service Suer 7 Depth to (circle number closest to leak) Main ,Lateral inches top of pipe Q � - 2 2 Pipe Material C ]Galy. Iron 1 : ,iron r !Copper System 3 PIPE 3 C ]A1-ack Iron f ( st ''ron C ?P.V.C. Pressure 4 a 5 6 5 C ]Steel [ 1 [ ]Polybutylene Exam a broken edge of cast or ductile iron pipe: Size of Leak Om-Ai nal Min. thickness Deterioration Measured GPM thick ess of good grey is on: Estimated GPX metal remaining [ ]Outside Method used: Inches Inches C ]Inside ?s there evidence of previous leak or Number of previous leak repairs in same general area? [i Yes [1 No repair clamps present Last repair d to ' kn6wn 4: , Type of Soil: EX .st ngledd'ing: Tn your opinion, should pipe F]Rocky []Sandy []Gravel/Sand be replaced C 1 Yes []No r 1 Co not Know [iClay []Hard Pan [1Native Soil []Adobe ,Loam �1Pea Gravel ?f yes, explain extent on reverse side. S A M P L E S A M P L E -2- Desription of Repair Damaged part was: r 1. Repaired " Replaced Tf replaced, whit material was used? Tf repaired, what repairs Dere :Wade? Rlenair time (person hours) ClLeak Clamp r1Repac!.-ed valve Crew. size (persons) C Ii'Weld ed r 1 REcaulked joint packhoe: Yes 1 Trp Other (describe) Fill in the following: r 1 . Street name, north arrow; 2. Draw in main and hydrants in shutdown area; �. Show all valves closed and valve numbers; " 4. Locate leak to nearest interestion or house with address. Show dimensions to property lines or street centerlines. 6ti; X F: 4111 Y`r+•sA Attach. T:^.ree Photos: 1 . Straight: dbwrr over leak or damage; 2.. Close uPu cif 1.4alk or damage. 1. Any other `phc � you feel will help P. Repa����st.s�.� v a 1;. Mater-7� 1s 4. Otter 5. Total 1 41 !. •, ' ' j All LJ