HomeMy WebLinkAbout2017-09-20 CC AgendaCity of Ukiah
City Council Regular Meeting
AGENDA
Civic Center Council Chamber ♦300 SeminaryAvenue*Ukiah, CA 95482
September 20, 2017 - 6:00 PM
ROLL CALL
2 PLEDGE OF ALLEGIANCE
3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
3.a. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation
District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer
System.
Recommended Action: Receive status report. If desired, discuss and provide direction to Staff
and/or consider any action(s) related to the matter.
UVSD Litigation Update Box Files location
Attachment #23 - UVSD Press Release 8-18-19
4 PETITIONS AND COMMUNICATIONS
5 APPROVAL OF MINUTES
5.a. Minutes of September 6, 2017.
Recommended Action: Approve Minutes of September 6, 2017, as submitted.
Attachment 1- Minutes of September 6, 2017
6 RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision ofthe City Council mayhave the rightto a review of that decision bya court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which genera IlyIimits to ninety days (90)
the time within which the decision of the City Boards and Agencies maybe judicially challenged.
7 CONSENT CALENDAR
The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered atthe completion of all other items on the agenda. The motion bythe City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
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7.a. Report of Disbursements for the Month of August 2017.
Recommended Action: Approve the Report of Disbursements for the month of August 2017.
Attachment 1- August 2017 Summary of Disbursements
Attachment 2 - Account Codes
Attachment 3 - Object Codes
Attachment 4 - August 2017 Summary of Disbursements
7.b. Authorize the Director of Public Works / City Engineer to Remit Payment in the Amount of
$33,000 to the State Water Resources Control Board for the Administrative Civil Liability
Complaint #2017-0030 for the Wastewater Treatment Plant.
Recommended Action: Authorize the Director of Public Works / City Engineer to remit payment
in the amount of $33,000 to the State Water Resources Control Board for the Administrative
Civil Liability Complaint #2017-0030 for the Wastewater Treatment Plant.
Attachment 1- Administrative Civil Liability Correspondence (Corrected attachment title 9-18-17)
7.c. Adoption of Resolution Authorizing Investment of Monies in the Local Agency Investment
Fund.
Recommended Action: Pass and adopt the resolution continuing the use of the Local Agency
Investment Fund (LAIF) for funds held by the City of Ukiah.
Attachment 1- Proposed Resolution
7.d. Notification of Agency Shop Provision for Inclusion in the Administrative and Maintenance
Unit Memorandum of Understanding.
Recommended Action: No action required
None
7.e. Adoption of Resolution and Associate Membership Agreement Authorizing the City of Ukiah
to Participate in the Figtree Property Assessed Clean Energy (PACE) Program.
Recommended Action: Adopt Resolution and Associate Membership Agreement authorizing
the City of Ukiah to participate in the Figtree Property Assessed Clean Energy (PACE) Program.
Attachment 1- Proposed Resolution
Attachment 2 - Associate Membership Agreement Ukiah
7.f. Approval of Acquisition of Professional Services from Pacific EcoRisk in the Amount of
$24,112 for Annual Wastewater Testing Services for the Wastewater Treatment Plant.
Recommended Action: Approve acquisition of Professional Services from Pacific EcoRisk in
the amount of $24,112 for Annual Wastewater Testing Services for the Wastewater Treatment
Plant.
Attachment 1- Ukiah NPDES Quote 2017
7.9. Approval of Acquisition of Professional Services from Alpha Laboratories in the Amount of
$22,782 for Annual Wastewater Testing Services at the Wastewater Treatment Plant.
Recommended Action: Approval of acquisition of Professional Services from Alpha
Laboratories in the amount of $22,782 for annual Wastewater Testing Services at the
Wastewater Treatment Plant.
Attachment 1- Alpha Analytical Service Quotations
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7.h. Notification to City Council of the Purchase of Power Quality and Monitoring Equipment to
Power Monitors, Inc. for the Electricity Utility Department (EUD) in the Total Amount of
$23,651.21.
Recommended Action: Receive report on the purchase of power quality and monitoring
equipment to Power Monitors, Inc. in the amount of $26,651.21.
None
7.i. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. in the
Amount of $13,786.40 for Quarterly Water Sampling and Completion of Chemical
Examination Reports for the Ukiah Landfill.
Recommended Action: Receive and file report of acquisition of professional services from
Alpha Analytical Laboratories, Inc. in the amount of $13,786.40 for quarterly water sampling
and completion of chemical examination reports for the Ukiah Landfill. Report is submitted
pursuant to City Code.
None
8 AUDIENCE COMMENTS ON NON -AGENDA ITEMS
The City Council welcomes inputfrom the audience. Ifthere is a matter ofbusiness on the agenda thatyou are interested
in, you mayaddress the Council when this matter is considered. Ifyou wish to speak on a matterthat is not on this
agenda, you maydo so atthis time. In order for everyone to be heard, please limit your comments to three (3) minutes per
person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to betaken on
audience comments in which the subject is not listed on the agenda.
9 COUNCIL REPORTS
10 CITY MANAGER/CITY CLERK REPORTS
11 PUBLIC HEARINGS (6:15 PM)
12 UNFINISHED BUSINESS
12.a. Receive Report Regarding One-time Review of Ordinance for Development and Operating
Standards for community gardens, live entertainment, outdoor dining, sidewalk cafes, and
specialty food and beverage sales with tasting.
Recommended Action: Receive report from Staff.
Attachment 1- Ordinance No. 1167 - Development and Operating Standards
12. b. Waive Minor Bid Irregularity and Award Contract for Slurry Seal of Local Streets and Airport
Service Roads, Specification No. 17-10, to California Pavement Maintenance Company, Inc.
in the Amount of $136,098.40.
Recommended Action: Waive minor bid irregularity and award contract for Slurry Seal of
Local Streets and Airport Service Roads, Specification No. 17-10, to California Pavement
Maintenance Company, Inc. in the amount of $136,098.40.
Attachment 1- Bid Results - Spec 17-10 Slurry Seal
Attachment 2 - Bid - Slurry Seal - California Pavement Maintenance Co.
Attachment 3 - Spec 17-10 Slurry Seal Plan Shts
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Attachment 4- Spec 17-10 Slurry Seal
12.c. Review of Local Preference Purchasing Policy.
Recommended Action: Receive report, and decide whether or not to continue the policy.
Attachment 1- Resolution 2016-50
Attachment 2 - Local Preference Tracking
12.d. Receive a Status Report and Consider Possible Action Regarding the County of Mendocino's
Emergency Medical Services (EMS) Requests for Proposals for Exclusive Operating Area
Services and EMS and Fire Dispatch Services.
Recommended Action: Receive status report. If desired, discuss and provide direction to Staff
and/or consider any action(s) related to the matter.
Attachment 1-03-02-16 ECA Letter to County
Attachment 2 - MC 09-19-17 ECA
13 NEW BUSINESS
13.a. Award Purchase of One New Trimble S5 3" Robotic Total Survey Station with Field
Accessories to California Surveying Drafting Supply (CSDS) for Public Works Engineering in
the Total Amount of $31,219.53 Including Tax and Delivery Charges and Approval of Budget
Amendment.
Recommended Action: Award purchase of one new Trimble S5 3" Robotic Total Survey
Station with field accessories to California Surveying Drafting Supply (CSDS) for Public Works
Engineering in the total amount of $31,219.53 including tax and delivery charges and approval
of budget amendment.
Attachment 1 -Trimble S5 Total Station - Datasheet
Attachment 2 - Trimble S5 Quote
13.b. Award Contract for Talmage Road Interchange Project, Specification No. 17-07, to Ghilotti
Construction Company, Inc. in the Amount of $1,858,888 and Approval of a Budget
Amendment, if Necessary.
Recommended Action: Award contract for Talmage Road Interchange project, Specification
No. 17-07, to Ghilotti Construction Company, Inc. the lowest responsive, responsible bidder
based on bids submitted September 12, 2017 in the amount of $1,858,888 and approval of a
budget amendment, if necessary.
Attachment 1- Bid Tabulation for Talmage Road Interchange Spec 17-07
Attachment 2 Plans - Spec No 17-07
Attachment 3 - Specifications - Spec No 17-07
13.c. Authorization for City Manager to Negotiate and Execute Three -Party Agreement with
Special Ice for 2017-2018 Seasonal Ice Rink; Authorize Greater Ukiah Chamber of Commerce
to Serve as Fiscal Agent for Rink and Authorization to Transfer Funds to the Chamber and
Corresponding Budget Amendment(s) Until Sponsorship and Operations Revenue Are
Collected.
Recommended Action: Authorize City Manager to negotiate and execute three -party
agreement with Special Ice for 2017-2018 Seasonal Ice Rink; Authorize Greater Ukiah
Chamber of Commerce to serve as Fiscal Agent for Rink and authorize the transfer of funds to
the Chamber and corresponding budget amendment(s) until sponsorship and operations
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revenue are collected.
14 CLOSED SESSION —CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE
MEETING.
14.a. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036 (Palace Hotel)
Recommended Action: Confer in Closed Session
None
14.b. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737 (UVSD)
Recommended Action: Confer in Closed Session
None
14.c. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: 429 South Dora St. Ukiah, CA 95482
Negotiator: Sage Sangiacomo, City Manager;
Negotiating Parties: City of Ukiah and Ukiah Unified School District;
Under Negotiation: Price & Terms of Payment
Recommended Action: Confer in Closed Session
None
15 ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with ADA
requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue,
Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was
posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary
Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Kristine Lawler, City Clerk
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