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Home My WebLink About2017-09-06 CC Agenda m, 1 rlwulu 11/4 P ,r . � City of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber •300 Seminary Avenue♦Ukiah, CA 95482 September 6, 2017 - 6:00 PM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII11UlU11JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJIA'JY,MdttIUIIIIU11ll1X1X////F/F/F%//O%%%%%%Ol/l/l/l/l/l/l/l/l/l/l/l/l/./I.I 1 1 UN I www�rrcrcrcnouuuuuuuuuuuuuuuuuuuuuuuuuuuuwwuummllmnnnnnnnnnllllllllllllllllllolluuuuunluunuumuuuuuuuuuuuuuuuuuuuuuuuuuuwwmwl'rrcrcrsumumwuwlNWuerr 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Proclamation for Pollution Prevention Week and Creek Week 2017. Recommended Action: Issue a Proclamation Attachment 1- Pollution Prevention Week and Creek Week 2017 Proclamation 3.b. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Recommended Action: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. UVSD Litigation Update Box Files location 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES 5.a. Minutes of August 16, 2017, a Regular Meeting. Recommended Action: Approve Minutes of August 16, 2017, a Regular Meeting, as submitted. Attachment 1- 2017-08-1600 Minutes DRAFT 5.b. Minutes of August 24, 2017, a Special Meeting. Recommended Action: Approve Minutes of August 24, 2017, a Special Meeting, as submitted. Attachment 1- Minutes of August 24, 2017 5.c. Minutes of August 30, 2017, a Special Meeting. Recommended Action: Approve Minutes of August 30, 2017, a Special Meeting, as submitted. Attachment 1-August 30, 2017, DRAFT Minutes Page 1 of 5 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision bya court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies maybe judicially challenged. 7 CONSENT CALENDAR The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items maybe removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Report of Disbursements for the Month of July 2017. Recommended Action: Approve the Report of Disbursements for the month of July 2017. Attachment 1-July Summary Attachment 2-Account Codes Attachment 3- Object Codes Attachment 4-July 2017 7.b. Authorization to Submit an Application for Department of Finance Transitional Housing Grant and Authorization for the City Manager to execute all necessary documents along with the addition of corresponding budget amendments if funds are awarded. Recommended Action: Authorize Staff to coordinate with the Ford Street Project on the application for a Department of Finance Transitional Housing Grant and Authorization for the City Manager to execute all necessary documents along with the addition of corresponding budget amendments if funds are awarded. None 7.c. Notification to City Council for the Purchase of a New 2017 Toyota Tacoma, from Thurston Chevrolet, Toyota, Scion for the Water Resources Department in the Total Amount of $27,500 Including Tax and Delivery Charges. Recommended Action: Receive report. Attachment 1-Toyota Tacoma WTP Vehicle Replacement J ustifi cation 7.d. Authorize Execution of an Amendment to the Agreement with SHN in an Amount Not to Exceed $30,465 for Additional Services for the North State Street— Low Gap Road Storm Drain and Traffic Signal Project and Approve Budget Amendments. Recommended Action: Authorize execution of amendment to the agreement with SHN in an amount not to exceed $30,465 for additional services for the North State Street - Low Gap Road Storm Drain and Traffic Signal Project and approve budget amendment. Attachment 1- SHN Proposal 4-27-16 Attachment 2- SHN Proposal 7-19-16 Attachment 3- SHN Proposal 8-30-16 Attachment 4- SHN Proposal 11-8-16 Attachment 5- SHN Proposal 1-19-17 Attachment 6- SHN Proposal 8-30-17 Page 2 of 5 7.e. Authorize City Manager to Execute the Subrecipient Agreement with the Mendocino Council of Governments. Recommended Action: Authorize City Manager to execute agreement. Attachment#1- MCOG subrecipient agreement- Ukiah FY 2017-18 7.f. Authorize City Manager to Negotiate and Execute Lease Agreement with North Coast Opportunities for the Development and Operation of the Oak Street Park Veterans Community Garden. Recommended Action: Authorize the City Manager to complete the steps necessary to finalize and execute a lease agreement between the City of Ukiah and North Coast Opportunities for the development and operation of a Veterans Community Garden at Oak Street Park. Attachment 1- Oak Street Garden Project Attachment 2- City of Ukiah and NCO Lease 7.g. Notification of Purchase of Professional Consulting Services for Landscape Design and Grant Writing Assistance for California Urban Rivers Grant for Riverside Park from Ann Baker Landscaping in the Amount of$11,987.31. Recommended Action: Receive Notification of Purchase of professional consulting services for landscape design and grant writing assistance for California Urban Rivers Grant for Riverside Park from Ann Baker Landscaping in the amount of$11,987.31. Attachment 1- COU Resolution 2016-43 7.h. Notification of Acquisition of Professional Services from SHN Consulting Engineers and Geologists for Materials, Compaction and Geotechnical Testing and Inspection Services for the North State Street Intersection Improvements at Low Gap Road/Brush Street, Specification No 17-02, in the Amount of$13,060 and Approval of Corresponding Budget Amendment. Recommended Action: Receive report and approve budget amendment. Attachment 1- RFP - 2017 Low Gap Rd, Specification 17-02 Attachment 2-Addendum No. 1- N. State St. and Low Gap Rd.with Plan Sheets Attachment 3- SHN Proposal 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda,you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PM) 12 UNFINISHED BUSINESS Page 3 of 5 12.a. Authorize Execution of Amendment to the Agreement with GHD in an Amount Not To Exceed $251,025 for Construction Engineer and Management Services for the Redwood Business Park Transportation Improvements and the Talmage Interchange Projects. Recommended Action: Authorize execution of amendment to the agreement with GHD in an amount not to exceed $251,025 for Construction Engineer and Management Services for the Redwood Business Park Transportation Improvements and the Talmage Interchange projects. Attachment 1- GHD Proposal for Professional Engineering Services 12.b. Award Contract for Transportation Improvements for Redwood Business Park, Specification No. 17-09, to Ghilotti Construction Company in the Amount of$4,608,888. Recommended Action: Award contract for Transportation Improvements for Redwood Business Park, Specification No. 17-09, to Ghilotti Construction Company the lowest responsive, responsible bidder based on bids submitted on August 30, 2017. Attachment 1- RBP Bid Results Specification 17-09 13 NEW BUSINESS- 13.a. Discussion and Possible Action to Determine the City's Position on the 2017 Resolutions being Considered by the League of California Cities and Provide Corresponding Voting Instructions to the City of Ukiah's Voting Delegate. Recommended Action: Provide direction to the City's Voting Delegate on the City's position on the 2017 Resolutions being considered by the League of California Cites at the 2017 Annual Conference. Attachment 1- League of CA Cities Annual Conference Resolutions Packet 13.b. Authorize Staff by Resolution to Purchase Two 2018 Pierce Enforcer Type 1 Engines, and Authorize Negotiating/Executing an Equipment Lease with Umpqua Bank along with the corresponding budget amendment. Recommended Action: Authorize staff to purchase two 2018 Pierce Enforcer Type 1 Engines, authorize the City Manager to negotiate and execute an equipment lease with Umpqua Bank, and adopt corresponding resolution and budget amendment. Attachment 1- Pierce Engine Specifications Attachment 2-AA- Ukiah Pumper Proposal 06 April 2017 Attachment 3- Ukiah Proposal 08-29-17 Attachment 4- Purchase and Lease Purchase Resolution 13.c. Discussion and Consideration of Modifications to the 2017 Council Special Assignment and Ad Hoc List, and Adoption of Resolution Establishing the Fire Executive Committee. Recommended Action: Disband the Fire District Merger Ad Hoc: adopt the Resolution to establish the Fire Executive Committee and appoint Mayor Brown and Vice Mayor Doble as members: and establish and appoint two members to serve on the Solid Waste Rate Ad Hoc. Attachment 1- 2017 City Council Special Assignments &Ad Hocs List Attachment 2- Resolution with Exhibit A-Agreement 14 CLOSED SESSION — CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. Page 4 of 5 14.a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. QuestexLTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) Recommended Action: Confer in Closed Session None 14.b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) Recommended Action: Confer in Closed Session None 14.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session None Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482. during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. September 1, 2017 Kristine Lawler, City Clerks Page 5 of 5