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Home My WebLink About2017-08-02 CC Agenda �,/mr 1 rlwulu , fir ,r . 1.0 City of Ukiah City Council Regular Meeting AGENDA Civic Center Council Chamber •300 Seminary Avenue♦Ukiah, CA 95482 August 2, 2017 - 6:00 PM IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII11UlU11JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJIA'JY,MdttIUIIIlU11ll1X1X///e,,,%//O%%%%%%Ol/l/l/l/l/l/l/l/l/l/l/l/l/./I.I 1 1 n1UIlUlUIYIY/A//%iUIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIUIIIUIIIUIIIII11U1N,IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIU I www�rrcrcrcnouuuuuuuuuuuuuuuuuuuuuuuuuuuuwwuummllmmnnnnnnnnnllllllllllllllllllolwluuuuunluunuumuuuuuuuuuuuuuuuuuuuuuuuuuuwwmwl'rrcrcrsumumwuwlNWuerr 1 ROLL CALL 2 PLEDGE OF ALLEGIANCE 3 PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 3.a. Presentation of Employee Recognition Awards. Recommended Action: Receive a presentation of the Employee Recognition Awards. None 3.b. Annual Update and Presentation Regarding Visit Ukiah. Recommended Action: Receive presentation None 3.c. Introduction of New Employee - Kippi Dayton, Payroll Specialist. Recommended Action: Welcome new team member to the City of Ukiah. 3.d. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. Recommended Action: Receive status report. If desired, discuss and provide direction to Staff and/or consider any action(s) related to the matter. Attachment 22 UVSD City Legal Cost Summary 6-30-17. 4 PETITIONS AND COMMUNICATIONS 5 APPROVAL OF MINUTES- 5.a. Minutes of July 19, 2017, a Regular Meeting. Recommended Action: Approve Minutes of July 19, 2017, a Regular Meeting, as submitted. Attachment 1- Minutes of July 19, 2017- Regular Meeting Page 1 of 6 5.b. Minutes of July 27, 2017, a Special Meeting. Recommended Action: Approve Minutes of July 27, 2017, a Special Meeting, as submitted. Attachment 1- Minutes of July 27, 2017- Special Meeting 6 RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision bya court. The City has adopted Section 1094.6 of the California Code of Civil Procedure,which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies maybe judicially challenged. 7 CONSENT CALENDAR The following items listed are considered routine and will be enacted bya single motion and roll call vote bythe City Council. Items maybe removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda.The motion bythe City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. 7.a. Adoption of Ordinance of the City Council of the City of Ukiah Adding Section 2002 to Division 1, Chapter 12 and Section 4502.5 to Division 5, Chapter 7, Article 2 of the Ukiah City Code, Prohibiting Smoking within Certain City Owned Parks and/or City Sponsored Events. Recommended Action: Adopt Ordinance of the City Council of the City of Ukiah adding Section 2002 to Division 1, Chapter 12 and Section 4502.5 to Division 5, Chapter 7, Article 2 of the Ukiah City Code, prohibiting smoking within certain City owned parks and/or City sponsored events. Attachment 1- Ordinance 7.b. Adoption of Ordinance Amending Division 1, Chapter 4, Article 4, Section 1153 Regarding Compensation to Planning Commission Members. Recommended Action: Adopt Ordinance amending Division 1, Chapter 4, Article 4, Section 1153 regarding compensation to Planning Commission Members. Attachment 1- Proposed Ordinance 7.c. Authorization for the City Manager to Negotiate and Execute an Amendment to the Existing Contract with Boris metrics Inc. for an Additional Five Years to Assist the Ukiah Electric Utility with Regulatory Compliance and Market Analysis Support in the amount not to exceed $50,000 per Year. (EUD) Recommended Action: Authorize the City Manager to negotiate and execute an amendment to an existing contract with Borismetrics Inc. for an additional five years to assist the Ukiah Electric Utility with Regulatory Compliance and Market Analysis support in the amount not to exceed $50,000/year. (EUD) Attachment 1- Borismetrics Original Contract 7.d. Notification to City Council of the Contract#1617-220, and Subsequent Amendment 1, for the Inspection, Report and Repairs to the Hydro Unit#1 and Unit#2 Wicket Gates for the Electric Utility Department to Lee Mechanical, Inc. in the Total Amount of$12,038.53. (EUD) Recommended Action: Receive report on the contract#1617-220 for services with Lee Mechanical, Inc. to provide inspection, report and repairs at the Hydroelectric Plant in the amount of$12,038.53. Page 2 of 6 None 7.e. Award Purchase of One New 2017 Toyota Highlander Hybrid to Thurston Auto Plaza, Ukiah, California in the Amount of$43,500.00. (EUD) Recommended Action: Award purchase of one new 2017 Toyota Highlander Hybrid to Thurston Auto Plaza, Ukiah, California in the amount of$43,500.00. (EUD) Attachment 1- Fleet Vehicle Justification for 2017 Toyota Hybrid 7.f. Award Purchase Order for Repair Services to Solomon Corporation of Solomon, Kansas to Repair Two (2), Cooper VFI9 Three Phase Switchgear for the Electric Utility Department for a Total Not to Exceed an Amount of$30,000 Including all Taxes and Freight Charges. (EUD) Recommended Action: Award the purchase order for repairs in the amount of not to exceed $30,000 to Solomon Corporation of Solomon, Kansas for the repair of Two (2), Cooper VFI9 Three Phase Switchgear for the Electric Utility Department for a Total Not to Exceed an Amount of$30,000 Including all Taxes and Freight Charges. Attachment 1- Bid Tabulation 7.g. Authorize the City Manager to Negotiate and Execute a Visit Ukiah Contract with Sunset Magazine in Amount of$41,690, to be Paid Out of Measure X Funds (Hotel Bed Tax). Recommended Action: Authorize the City Manager to negotiate and execute an advertising contract for Visit Ukiah with Sunset Magazine in the amount of$41,690, to be paid from Measure X funds(hotel bed tax). 7.h. Adopt Resolution and Related Documents Authorizing Execution and Delivery of Site Lease and Financing Lease with California Infrastructure and Economic Development Bank ("I-Bank"). Recommended Action: Approve and adopt a resolution approving documents of the Site Lease and Financing Lease associated with I-Bank financing, as well as authorize the execution thereof and the closing of the financing with I-Bank. Attachment 1- Ukiah Site Lease Attachment 2- Ukiah Financing Lease Attachment 3- Resolution Authorizing I-Bank Financing Ukiah 2017 7.i. Notification to City Council of the Purchase of Professional Temporary Building Inspection Services from Coastland Civil Engineering, Inc. in the amount of up to $20,000 and Authorize the City Manager to Negotiate and Execute an Amendment to Said Contract with Coastland Civil Engineering, Inc. to Extend the Contract Time of Completion to September 1, 2017. Recommended Action: Authorize the City Manager to negotiate and execute an amendment to the contract with Coastland Civil Engineering, Inc. to extend the contract time of completion to September 1, 2017. 8 AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda,you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)minutes per Page 3 of 6 person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9 COUNCIL REPORTS 10 CITY MANAGER/CITY CLERK REPORTS 11 PUBLIC HEARINGS (6:15 PM) 12 UNFINISHED BUSINESS 12.a. Adoption of an Accessory Dwelling Unit Ordinance Adding and Amending Various Sections of the Ukiah City Code to Comply with California Government Code Section 65852.2 Regulating Accessory Dwelling Units. Recommended Action: Adopt Ordinance of the City Council of the City of Ukiah adding and amending various sections of the Ukiah City Code to comply with California Government Code Section 65852.2 regulating Accessory Dwelling Units. Attachment 1- Proposed ADU Ordinance 12.b. Award Contract to Granite Construction Company for North State Street Intersection - Low Gap Road / Brush Street, Storm Drain and Signalization Improvements, Specification No. 17-02 and Approval Corresponding Budget Amendment. Recommended Action: 1)Award contract for North State Street Intersection - Low Gap Road / Brush Street, Storm Drain and Signalization Improvements, Specification No. 17-02 base bid to Granite Construction Company, the lowest responsive, responsible bidder based on bids submitted on July 25, 2017. 2) Approve corresponding budget amendment. Attachment 1- Bid Tab- Spec 17-02 N State Street Intersection - Low Gap Road_Brush Street Attachment 2- SPEC NO 17-02 Specifications Attachment 3- SPEC NO 17-02 Plans 13 NEW BUSINESS 13.a. Review and Consideration of a Draft Response to Grand Jury Report - Formula Business Restriction. Recommended Action: Approve response to Grand Jury report for transmission to the Grand Jury. Attachment 1- 6-22-17 Grand Jury Report.pdf Attachment 2- Response to Grand Jury Report.pdf 13.b. Consideration of Nominations and Possible Adoption of Resolution Making Appointments to the Airport Commission; Parks, Recreation, and Golf Commission (PRGC); and the Paths, Open Space, and Creeks Commission (POSCC). Recommended Action: Approve the listed table of nominations and associated Resolution making appointments to the Airport Commission; Parks, Recreation, and Golf Commission (PRGC); and the Paths, Open Space, and Creeks Commission (POSCC). Attachment 1- Resolution 2014-48.pdf Attachment 2- News Release.pdf Attachment 3- Notice.pdf Page 4 of 6 Attachment 4-Applications with Redactions.pdf Attachment 5- Nominations.pdf Attachment 6- Resolution.pdf 13.c. Authorize the City Manager to Negotiate and Execute Agreement(s) for Temporary Building Inspection Services with up to Five Building Inspection Services Firms. Recommended Action: Authorize the City Manager to negotiate and execute agreement(s) with selected building services firms. 14 CLOSED SESSION - CLOSED SESSION MAYBE HELD AT ANYTIME DURING THE MEETING. 14.a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 (Palace Hotel) Recommended Action: Confer in Closed Session None 14.b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 (UVSD) Recommended Action: Confer in Closed Session None 14.c. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment Recommended Action: Confer in Closed Session None.pdf 14.d. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organization: Administrative and Maintenance Unit Recommended Action: Confer in Closed Session Page 5 of 6 None 15 ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482. during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Kristine Lawler, City Clerk Page 6 of 6