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2000-09-06 Packet
ITEM NO. Urgency Item DATE: September 6 AGENDA SUMMARY REPORT SUBJECT: RURAL COMMUNITIES HOUSING DEVELOPMENT CORPORATION REQUEST TO WAIVE REQUIREMENTS FOR SEPARATE SEWER LATERALS UNDER UKIAH MUNICIPAL CODE SECTION 3701.5 Submitted for the City Council's consideration and approval is a resolution (Attachment 1) to approve a request by Rural Communities Housing Development Corporation (RCHDC) to waive the requirement for separate sewer laterals under the Ukiah Municipal Code (UMC) Section 3701.5 (Attachment 2). RCHDC proposes to construct three apartment buildings for the mentally ill on a parcel that has been approved for a minor subdivision to create two separate parcels. The split of the parcel is being processed to allow funding of the three buildings by two different entities. RCHDC is currently processing the Parcel Map but has not yet completed the process. Prior to recordation of the Parcel Map the Improvement Plans need to be approved by the City Engineer. The Improvement Plans show construction of the sewer to two adjacent but separate parcels. UMC Section 3704.3 requires separate sewer laterals to serve separate buildings located on separate legal parcels. Because of the topography of the parcels, gravity sewer laterals must be connected to the public sewer main located on State Street. RCHDC does not have sufficient right-of-way access to construct two gravity sewer laterals from their property to State Street. It has sufficient right-of-way access for only a single gravity sewer lateral. Continued on Page 2 RECOMMENDED ACTION: Adopt resolution waiving sewer ordinance requirement pursuant to UCC Section 3701.5 under the condition that the attached agreement is properly executed and recorded by RCHDC. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny RCHDC's request for the waiver for the sewer ordinance requirement pursuant to UCC Section 3701.5. Citizen Advised: Prepared by: Coordinated with: Attachments: Property owner advised Cathy A. McKeon, Senior Civil Engineer Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer Darryl Barnes, Director of Public Utilities o . Resolution Waiving Sewer Ordinance Requirement Pursuant to Ukiah Municipal Code Section 3701.5 Letter requesting the Waiver of Sewer Ordinance Requirement Pursuant to Ukiah Municipal Code Section 3701.5 APPROVED:~~- ~-~::~~~-, Candace Horsley, ~tylManager C:\easements\Ukiah Industrial\ASR-PUE.doc RCHDC proposes to execute and record a sewer maintenance agreement (Attachment 3). The joint-use and maintenance agreement will obligate the owners of the two parcels to maintain the single gravity sewer lateral at their expense. If either owner fails to maintain the lateral, the other can bring an action to enforce the agreement. If both the owner or owners of both parcels fail to maintain the sewer, the City is granted a right of access to perform the necessary work. In addition, the City is granted a lien on both parcels to cover its costs of performing any such work. The City attorney has reviewed and determined that the maintenance agreement will protect the city and will bind RCHDC as the current owner of both parcels and any future owners. Other possible sewer options: , Reroute and connect the two sewer laterals to the public sewer on Gibson Street with a force main system. This alternative would require a pump station on the property to force the sewage uphill to the public sewer main on Gibson Street. The cost to construct the force pump station is approximately $20,000. RCHDC has stated that the project is already seriously over budget and that the viability of the development may be jeopardized due to this additional cost. , Leave the parcel unsplit. This would allow RCHDC to connect to the public sewer with a single gravity sewer lateral to State Street without violating UCC Section 3704.3. RCHDC has stated that the ramification of not splitting the parcel is that only one funding source would be available, which would result in the loss of 4 units. Again, this would may make the project less cost effective and jeopardize the viability of the project. UCC Section 3701.5 allows the City Council to waive a requirement of the sewer ordinance, such as is found in Section 3704.3, if special circumstances make enforcement of the requirement inequitable or unjust. The City Attorney has determined that this situation furnishes adequate grounds to waive the requirement, if that waiver is subject to the condition that RCHDC properly execute and record the attached agreement. Staff recommends adoption of the resolution approving the waiver pursuant to UCC Section 3701.5 under the condition that the attached agreement is properly executed and recorded. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING SEWER ORDINANCE REQUIREMENT PURSUANT TO UKIAH CITY CODE SECTION 3701.5. WHEREAS, 1. Rural Communities Housing Development Corporation ("RCHDC") has applied to the City Council under Ukiah City Code ("UCC") Section 3701.5 to waive the requirement of separate sewer laterals contained in UCC Section 3704.3; and 2. With funding from the United States Department of Housing and Urban Development RCHDC is constructing two apartment buildings for low income families at 148 Gibson Street; and 3. The project could not be built on the two parcels at this location, if the requirement for separate sewer laterals serving each building were not waived; and 4. The City Council finds that the inability to develop the site for low income housing would constitute a hardship and would be inequitable so long as RCHDC makes adequate provision for the proper maintenance of the sewer laterals at no expense to the City of Ukiah; and 5. If RCHDC properly executes and records an agreement in the form of the AGREEMENT TO MAINTAIN COMMON SEWER LINE AND IMPOSING LIEN AS SECURITY FOR THE PERFORMANCE THEREOF ("Sewer Maintenance Agreement"), attached hereto, waiving the requirement of UCC Section 3704.3 will not impose an hardship on the City of Ukiah or constitute a grant of special privilege to RCHDC; NOW, THEREFORE, BE IT RESOLVED that the requirement of separate sewer laterals or a sewer main to serve separate buildings constructed at 148 Gibson is waived, effective upon RCHDC's proper execution and recordation in the Official Records of Mendocino County of an agreement in the form of the attached Sewer Maintenance Agreement; said execution and recordation to be approved by the City Attorney. PASSED AND ADOPTED this 6th day of September, 2000, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk A-TTACFI MF N1- L Communities Housing Development Corooration 237 E. Gobbi St. Ukiah, California 95482 (707) 463-1 975 Fax (707) 463-2252 September 1, 2000 City of Ukiah 300 Seminary Avenue Ukiah, Ca 95482 A~ention: Candace Horsley, CiD/Manager Dear Ms. Horsley: We have a proposed project for 148 Gibson Street. During the plan check for the building permit, Ukiah Public Works Department brought to our attention that because we have two separate parcels for this project we need two separate sewer lines. In Ukiah City Code article 5, section 3704.3: it states that "requirement of separate connections may be waived by the City." We are requesting that this requirement be waived. This is a federally funded project and is not being built for resale. Rural Communities Housing Development has a 25-year history as a non-profit developing and managing these projects. The sewer line in question is a private line to be maintained by the owner of the parcels. There is a joint use easement and utility agreement between these parcels that was reviewed by David Rapport,, CiD/Attorney and HUD. They are in general agreement with the current language. Thank you for your attention to this matter. Duane Hill Executive Director Recorded at request of: When recorded, return to: AGREEMENT TO MAINTAIN COMMON SEWER LINE AND IMPOSING LIEN AS SECURITY FOR THE PERFORMANCE THEREOF THIS AGREEMENT TO MAINTAIN COMMON SEWER LINE AND IMPOSING LIEN AS SECURITY FOR THE PERFORMANCE THEREOF ("Agreement") is made as of 2000, by Gibson Court Housing Corporation, a California nonprofit public benefit corporation ("Gibson"), and Rural Communities Housing Development Corporation, a California nonprofit public benefit corporation CRCHDC") (collectively "Owners") in favor of the CITY OF UKIAH (the "City"). RECITALS A. Owners are the fee title owners of all lots as shown upon the Parcel Map ("MAP"), recorded on the __ day of ,2000, in Book __ of Maps, Pages __, of the Official Records of Mendocino County. Gibson owns , more fully described in Exhibit A to this Agreement (the "Gibson Property"), and RCHDC owns , more fully described in Exhibit B to this Agreement, (the "RCHDC Property") (collectively the "Properties"). B. Owners have applied for approval of the MAP under the City's subdivision ordinance, and for waiver of the requirement of section __ of the Ukiah City Code (the "Code") concerning sewer lines. 3. The Properties will separately connect to a shared sewer line (the "Line") which does not meet standards for a sewer main acceptable for maintenance by the City. The Line will connect to the City sewer main under [State] Street. D. In order to secure the City's approval of the MAP and waiver of Section 3704.3 of the Code, the Owners have agreed to execute documents necessary to impose the entire cost of maintenance of the Line on the Owners and their respective successors and assigns. The Owners have also agreed that those costs, three-quarters allocated to the Gibson Property and one-quarter allocated to the RCHDC Property, shall become liens on the respective Properties which the City may enforce, if it is required to perform any such maintenance work should either or both Owners or their successors or assigns fail to properly maintain the Line. E. The Owners each intend by this Agreement to impose a lien on their respective Properties as security for performance of this Agreement and for the recovery of the City's costs to maintain the Line, if one or both Owners breach this Agreement. NOW, THEREFORE, each Owner agrees in favor of the City as follows: 217~3\135319.2 4. Maintenance of Sewer Line. Duty to maintain. The owner or owners of the Properties shall maintain the Line in a usable condition reasonably satisfactory to the City Engineer. Shared cost. The cost of all maintenance of the Line shall be borne three-quarters by the owner of the Gibson Property and one- quarter by the owner of the RCHDC Property. Payment of shared cost. Each Owner on behalf of himself and his successors and assigns, including the owners of the Properties, hereby agrees to pay a share of the costs upon demand by any such Owner or by the City. In the event the owner of either Property fails to pay his or her fair share of maintenance costs when due, the owner(s) of the other Property shall have the right to proceed at law or equity to compel compliance with this Agreement. In the event any legal or equitable proceedings to enforce this Agreement should occur, the prevailing party shall be entitled to an award of costs, including attorneys fees as determined by the court in such proceedings. City maintenance. In the event that none of the owners of the Properties maintains or repairs the Line by completing any such work requested by the City within 90 days after the City provides written notice of the required maintenance or repair work, the City is hereby granted an irrevocable right of access to the Properties and the Line for the purpose of performing all or any portion of the maintenance or repair work described in the written notice. If any owner fails or refuses to pay the City the full amount of its charges for performing said work within 30 days after the City provides written notice of those charges to the owner in question, the City shall be entitled to recover such amounts from that owner and his successors and assigns, including the owners of the Property in question, and shall have the right to enforce the lien created by this Agreement as further provided herein. No City obligation to maintain. This Agreement does not impose and shall not be interpreted as imposing any obligation on theCity to maintain or repair the Line and the City shall not have any liability whatsoever based on its failure to perform any such work. 5. Grant of Lien. Grant. Each Owner hereby grants to the City a lien (the "Lien") on that Owner's Property in an amount necessary to fully reimburse the City for any or all costs it incurs under paragraph l.D of this Agreement, including, but not limited to, its costs in performing maintenance or repair work, and its costs of collecting such costs under this Agreement, including reasonable attorneys fees, and the fees of consultants, experts, expert witnesses, and investigators. Term of Lien. The Lien shall become effective upon the recordation of this Agreement in the Official Records of Mendocino County, and shall continue, unless terminated by a duly recorded release of lien approved and executed by the City Engineer. Enforcement of Lien. The City shall have the right to enforce this Lien by judicial foreclosure as provided in Code of Civil Procedure § 726, or any successor statute or statutes, as they now read or as they may be hereafter amended. Ail alternative remedies preserved. Enforcement of this Lien is without prejudice to any other remedy at law or in equity available to the City to collect amounts due from Owner or his successors or assigns under this Agreement. 217~.3\ 135319.2 Attorneys fees. The City shall be entitled to recover from the Owners and their respective successors and assigns, including the owners of the Properties, its costs to collect any amounts due under this Agreement, including the fees of its attorneys, experts, expert witnesses, consultants and investigators, whether or not incurred in prosecuting or defending any legal proceedings. In any legal proceeding, the prevailing party shall be entitled to recover from the other party or parties, jointly and severally, its costs of suit, including a reasonable attomeys' fees as determined by the court. 6. Covenant Running with the Land. This Agreement is to be considered as a covenant and as an equitable servitude running with and appurtenant to the lands described herein and for the mutual benefit of the present Owners, theirs heirs, successors and assigns, and the City, and it is hereby declared that sale or conveyance of any parcel of the land described herein shall be made subject to this Agreement. 7. Notice. Whenever notice is permitted or required by this Agreement, it shall be deemed given when personally served or when deposited in the United States Mail, certified mail, with proper postage affixed thereto and addressed to each Owner or his successors or assigns, including owners of the respective Property, at the address shown on the last equalized assessment roll maintained by the Mendocino County Recorder, or to the City at 300 Seminary Avenue, Ukiah, California 95482; Attention: City Engineer. 8. Venue And Applicable Law. This Agreement shall be governed, construed, and interpreted in accordance with the laws of the State of California (without respect to principles of conflicts of law), and the Parties hereby submit to the jurisdiction of and venue in the courts of the State of California in Mendocino County in any legal proceeding necessary to interpret or enforce this Agreement or any part of this Agreement. 9. Integration. This Agreement contains the entire agreement among the parties and supersedes ali prior and contemporaneous oral and written agreements, understandings, and representations among the parties. No amendments to this Agreement shall be binding unless executed in writing by ali of the parties. 10. Waiver. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute a waiver of any other provision, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver. OWNERS NAME(S): By: Date: By: Date: NOTARY ACKNOWLEDGMENT 217~3\135319.2 State of California County of Mendocino ) On ,2000, before me, Notaro, Notary Public, personally appeared [] personally known to me -- OR -- [] proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. 217~3\135319.2 PROCLAMATION WHEREAS, by Act of Congress of the United States dated July 2,1964, the Civil Rights Act of 1964 was adopted banning discrimination because of a person's color, race, national origin, religion, or sex; and WHEREAS, by Act of Congress of the United States dated December 6,1865, the 13th Amendment of the Constitution of the United States was adopted abolishing slavery; and WHEREAS, by Act of Congress of the United States dated July 9, 1968, the 144 Amendment of the Constitution of the United States was adopted giving all persons born or naturalized in the United States the right to due process and equal protection under the law; and WHEREAS, by resolution of the National League of Cities, we declare racism unjust and advocate equal rights for all; NOW, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers Roy Smith, Kathy Libby, Phil Baldwin, and Phillip Ashiku, do hereby proclaim September 20, 2000 as UNDOING RACISM DAY To reaffirm our commitment to ensure equality and freedom for all the people regardless of race, religion, sexual preference, or gender. Signed this 6a, day of September, 2000 Jim Mastin, Mayor This City of Ukiah Commendation is presentedon this 6th day of September, 2000, ~VtIEHEAS, V/Mt Duncan began his long andglorious tenure with the City of UI~'ah as a Par&ing Enforcement O~icer on October 21~ 196~ after placing number one on the eh~ibili~ h~ w~ appointed ~ ~ter and Sewer Maintenance Man lin the Public ~or~ Department on June 2~ 1973, w~ promoted to ~ter and Sewer Attendant H on August 1~ 197~ w~ promoted to ~tcr and Sewer ~adworker on June 1~ 1983 after a~ain ranking number one on the eh~ibili~ list andse~ng ~ tempor~y ~ter and Sewer ~ader on numerous occ~ions during the pre~ous ~our year~ andchoseJuly ~ 2000 to retire ~om the f~cinating and captivating reMm o~ Ci~ employmenO and ~EREA~ durin~ hb se~ce ~th the Ci~ ~t earnedhis Cl~s H Operator and Grade III ~ter Treatment Operator Certificate~. and ~EREA~ throughout ~Mt~ employment ~th the Ci~ hb broadsmiIe~ public relations skills, job versatili~ and generM *~ood guy" approach to~dh~, earnedhim the ~tinction of being one of the *~ost likable guys" in Ukiahl and ~EREA~ he h~ now joined the ran~ of retirement to reap ~e buiu of hb labor~ followin the steps of ~er ~oods attempting to drive the green, avoiding ~e rough and the san~ andholing out ~th one put~ andenjoyhb wonder~If~il~ p~ticul~Iy ~e grandchildren. NO~ THEREFOR~ ~ Jim M~tin, Mayor of the Ci~ of Uki~, on behMf of my fellow Councilmember~ Philh~ ~hiku, PhiI BMd~n, Kath7 Libb~ and Roy Smith, M1 Ci~ of Ukiah sta~ and the people of the Ci~ of Ukiah, do hereby commend you, ~Mt Dunken, for your e~orts on behMf of the citizens of Uki~ in your commitment andse~ce ~ a vMued Ci~ of Ukiah employee, ~sh you Mlthe happiness ofli~, andhope your birdies are man~ your bogeys are fe~ and you can keep up ~th the grandchildren ~ theypro~de that unique ~ew of life only expressed by the wee ones. L TER D UA CA)V in appreciation ~or his 33+ years of dedicated service to the City of Ukiah. Jim Mastin, Mayor ITEM NO. 5a DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION REGARDING EFFORTS TOWARD COMBATING HATE CRIMES AND BIAS-MOTIVATED INCIDENTS Representatives of the City of Ukiah, County Sheriff's Office, Ukiah Unified School District, and the community at large have been meeting to address hate crimes and bias- motivated incidents with the intent of developing procedures and protocols for appropriate handling of such situations. The committee has requested an opportunity to present the City Council with a status report of its work to date including key issues and possible strategies. Attached is the informational document submitted by LaCretia Peoples as background for this presentation. RECOMMENDED ACTION: Receive Presentation Regarding Efforts Toward Combating Hate Crimes And Bias-Motivated Incidents. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Michael F. Harris, Risk Manager/Budget Officer ~.~~'"'~~ Candace Horsley, City Manager 1. Proposed Mendocino County Poficy Council on Hate Crimes & Bias-Motivated Incident- A Collaborative Effort for combating and Preventing hate Crimes & Bias-Motivated Incidents in Our Communities with cover letter, pages 1-8. APPROVED': ,nrh:a,rccO0 ~an~ace Horsley, Citt 0906PRESENTATION Manager t n dr¢~ s'!o..40s, 5pee~,~ n~eds o~ ~Jh~oh has Proposed Mendocino County Policy Council on Hate Crimes & Bias Motivated Incident A Collaborative Effort for Combating and Preventing Hate Crimes & Bias-Motivated-Incidents in Our Communities Mission: · To work together to address hate crimes and bias-motivated incidents sending a strong message "not in our community". · To set a general direction for responding and preventing hate crimes and bias-motivated incidents that occur on school grounds and in communities in Mendocino County. · To serve as the governing body for funding allocations and policy recommendations in an effort to support safe communities. Vision- The Hate Crimes Policy Council recognizes that Mendocino County communities offer a quality of life that we want to maintain and extend to all. To that end, we wish to establish a foundation and model for individual communities to follow. The vision is to create a climate that will condemn and deter the occurrence of that activities in our communities and on school grounds. Recognizing that hate activity is not only a criminal problem but also a political and social problem requiring a broad range of responses, the Council will make recommendations for policies and procedures for preventing, as well as responding to such actions. On-going community education and awareness will continue to remind the community (including law enforcement, parents, students, school officials, the media, businesses and religious organizations) that hate activity is a community-wide concern. Back~round: On November 11, 1999 law enforcement officials countywide met with community leaders to address the issue of hate crimes. Three details/tasks were immediately identified: 1) Hate crimes are also community and school concerns and representatives from both groups should be invited, including the media; 2) Training and prevention measures to combat hate crimes and bias- motivated incidents are needed; 3) To develop/recommend policies and procedures between agencies, law enforcement and the community. Need: Hate activities and bias-motivated incidents, by their nature, jeopardize the health and harmony of whole communities. These anti-social behaviors are confrontational, inflame tensions and promote social hostility. Additionally, they generate fear among their Victims and the families of victims, preventing the active and open pursuit of freedom and opportunity and possibly causing counter-violence. These acts represent a direct attack on the victim's race, religion, gender, ethnic background, national origin, sexual orientation or disability, which brings negative attention to one's differences, injures one's dignity and self-esteem and makes one feel unsafe in the community. Regrettably, studies indicate that a majority of hate activities are under- reported to law enforcement and that most bias-motivated incidents in schools are rarely brought to the attention of authorities. Unreported hate activities make it virtually impossible to determent the scope or severity of hate violence cases, or to detect trends in hate crime offenses. There is a need to seek a pragmatic way to report hate activities and bias- motivated incidents in order to identify emerging patterns in effort to prevent them from recurring. There is a need to provide support and aid to the victims and their families. There is a need to offer meaningful social, economic and political alternatives to discourage participation in hate groups by the very people most vulnerable to recruitment. There is a need to develop options for offenders within the justice system. Purpose: Recognizing the best deterrent to hate crimes and bias-motivated incident is to affirm, by word and by deed, that such acts will not be tolerated. The council will work to develop clearly defined recommendations for policies and procedures so law enforcement, school personnel and community members will know what to do in the event of a suspected or committed hate crime or bias-motivated incident. This document provides a mechanism to assure that threats are addressed, before acts of violence occur. Awareness, knowledge and education of hate crimes and bias-motivated incidents by law enforcement, school staff, community members, students and parents will support public safety. In responding to the evolving problem of hate crimes and bias-motivated incidents, the Council recognizes it must not entirely focus on responding to those persons who commit these acts. Rather, all parties recognize the need to work with the victims of these acts so as to reduce their trauma, as well as to reduce community tensions and fears by reaching out to victims and potential victims. What may at first appear to be a minor incident can quickly escalate into a serious problem affecting the public safety. Hate crimes and bias-motivated incidents, by their nature, have the potential to disrupt individuals' peace and pursuit of happiness, and there by deprive persons of their fundamental rights. The Council affirms its belief that hate crimes and bias-motivated incidents are incompatible with the basic mission/vision of a safe community. The Council recognizes that some bias-motivated incidents may warrant a firm and decisive response, even though technically such acts are not crimes and thus do not invoke the limited jurisdiction of the criminal and juvenile systems. In this regard the definition of "bias-motivated incident" is broader than the definition of "hate crime" so that certain bias-motivated incidents, though deserving condemnation, discipline and redemption, do not constitute hate crimes which could be prosecuted. Membership: The Policy Council on Hate Crimes and Bias-Motivated incidents is intended to represent the broader community. The Council is comprised of representatives from community groups, individuals, elected official, law enforcement personnel, school district personnel, media representatives, the faith community, legal council, youth group and tribal government. Membership Organization/Meetings: The Policy Council will nominate and elect a chairperson and as associate chairperson, both of whom will serve a three-year term. Members, as representatives of their organizations are authorized to vote or take decisive action on behalf of their organizations. Any member missing tow or more meetings per year will no longer be considered a member. A member may send a representative to serve in her or his place for a meeting she or he cannot attend. The chairperson of the Board of Supervisors will serve as the county elected official (this member will be a revolving one). Meetings will be scheduled quarterly (with others added as needed) for the purpose of sharing information, organizing training, inservices, community events and activities to keep awareness of hate crimes and bias-motivated incidents at the forefront, thereby creating an on-going effort to combat hate crimes and bias-motivated incidents. The Policy Council coordinator will function as the contact/liaison. The coordinator will assist in building community alliances and act as the conduit for members and the community at large. The Policy Council will collaborate to: Develop a reporting form that will meet the desired needs and will not violate confidentiality. (countywide) Develop a procedures to review reported information, in an effort to create prevention strategies that will assist Policy Council committees in recommending community events, public safety awareness, school in-services and youth topics. (countywide) Identify programs for juvenile perpetrators of hate activities and disciplinary actions for juvenile perpetrators of bias-motivated incidents to prevent repetition of the behavior. (countywide) Develop a procedure and a reporting form to getting information to the media on all of a reported incident so that immediate notification in emergencies. Identify training to educate alternative reporting agencies. Establish a youth committee which involves youth in identifying, discussing and defusing sources of friction that could lead to hate crime or bias- motivated incidents on campuses and in communities. Create a system to educate local decision-makers on the impact of public policies on multicultural relations. (countywide) The Community committee will: Develop a network of volunteers to advocate and provide follow-up support for victims and their families. Create a unity network response team whose members will be responsible for mobilizing the community in a quick, efficient and effective manner. Establish a network of mental health professionals to provide assistance to victims of hate violence. (countywide) Identify alternative supportive environments where victims can report incidents of hate activities. Establish a network of trained attorneys to pursue legal remedies for victims of hate crimes and or bias-motivated incidents. (countywide) Develop a community phone tree in order to schedule a meeting within 24 hours of a reported incident so that immediate notification in emergencies. Law Enforcement will: Give all suspected hate crimes and bias-motivated incidents prompt law enforcement response. Conduct a thorough investigation Provide a news release regarding the investigation Designate a specific representative and alternate to receive and dispense information to other members of the Policy Council in the event a hate crime incident occurs. The School District/Office of Education will: Have a board policy on hate-motivated behavior and crime Have specific school rules that apply to hate crime in schools Develop procedures for collecting data on hate crimes and bias-motivated incidents in which occur on campus Train staff on appropriate responses and reporting of hate crimes and bias- motivated incidents ' Preserve evidence in the event of a confirmed hate crime Develop a strategy to reach out to parents, as to what constitutes, or could lead to, hate crime or bias-motivated incidents Take appropriate student discipline measures MINUTES OF THE UKIAH CITY COUNCIL Regular Adjourned Meeting Wednesday, June 28, 2000 The Ukiah City Council met at a Regular Adjourned Meeting on June 28, 2000, the notice for which had been legally noticed and posted, at 8:05 a.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Staff present: Customer Service Supervisor Archibald, Public Utilities Director Barnes, Interim Director of Public Works/City Engineer Bertolero, Water/Sewer Operations Superintendent Borecky, Airport Manager Bua, Community Services Director DeKnoblough, Police Sergeant Dewey, Finance Director Elton, Wastewater Treatment Plant Supervisor Gall, Activities/Sports Coordinator Greco, Interim Fire Chief Grebil, Risk Manager/Budget Officer Harris, City Manager Horsley, Acting Fire Chief Hutton, Ukiah Valley Conference Center Manager Jenny, Acting City Attorney Johnson, Purchasing Supervisor Kennedy, MIS Coordinator Klingbeil, Public Works Superintendent Looney, Community Services Supervisor Sangiacomo, Museum Director Smith-Ferri, Interim Planning Director Stump, Police Captain Walker, Police Chief Williams, Executive Assistant Yoast, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember Libby led the Pledge of Allegiance. 3. RIGHT TO APPEAL DECISION Mayor Mastin reviewed the appeal process. 4. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward. 5. PUBLIC HEARING: CONSIDERATION AND ADOPTION OF FISCAL YEAR 2000-2001 BUDGET A. OVERVIEW OF PROPOSED BUDGET BY CITY MANAGER City Manager Horsley advised that the 2000/2001 Fiscal Year Budget contains revenues that slightly exceed expenditures after approximately $500,000 was cut from Department requests in the City Manager's final Budget recommendations. As requested by Council, a list of projects considered non-essential to continued service and yet having a high level of importance to the community, has been provided for Council's review and final decision as to whether the projects should be included in the Final Budget approval. She reported that the City received reimbursement from the State for booking fees paid to the County and also a small, one-time distribution of lost Educational Reimbursement Adjustment Fund (ERAF) monies. Partnerships between the City and Ukiah Main Street Program, the Greater Ukiah Chamber of Commerce, and private businesses, as well as through numerous grant applications, have continued to fund special projects and enhancements that improve the quality of life within the community. She discussed grant DRAFT June 28, 2000 Budget Hearings Page 1 of 18 been essential to initiate several projects in the community. She thanked the Budget team and staff for preparation of the Budget and felt it is very well organized. 5B. REVIEW OF GENERAL BUDGET FIGURES i. Summary of Activity or Function and Fund Summary ii. Schedule of Transfers iii. Debt Summary iv. Authorized Personnel v. General Fund Summary, Revenues, and Expenditures Finance Director Elton presented an overview of the budget summaries, revenues, and expenses for all departments. He reviewed bonds and City loans as noted in the Debt Summary. The City's total debt is $33 million and he noted how this balance will be reduced during the year. He explained the listing of Authorized Full-Time Personnel as well as Authorized Temporary, Part-Time and Seasonal Personnel. He continued with an over- all review of the General Fund Summary and reviewed the revenues and expenditures for each fund. He continued with discussion of sales tax and intergovernmental revenue increases and noted the largest increase is in sales taxes. Property taxes, Franchise Fees, and other taxes were also discussed. City Manager Horsley explained that due to the efforts of staff to control expenditures in the Budget, there is a conservative increase in expenditures of 1.1%. Discussion followed concerning the Property Transfer Tax and it was noted by staff that the City Council sets the tax rate. This tax is collected when property is sold. Discussion was also had concerning the amount of money that is projected to be received during the Fiscal Year from grants for all departments. It was noted that in 1999/2000 approximately $350,000 in funds went directly to the Ukiah Community Center, while $900,000 in STIP funds is expected through Mendocino Council of Governments (MCOG). Council will be provided a list of grant funds received for each department throughout the current Fiscal Year. Mayor Mastin referred to the City's 8% Room Occupancy Tax, noting that the County's Occupancy Tax is 10%. He requested that consideration of placing a measure on the ballot to increase the City's tax from 8% to 10% be agendized at a subsequent City Council meeting. This would bring Ukiah to the same percentage rate as surrounding areas of Mendocino County. 5C. REVIEW OF GENERAL FUND/ENTERPRISE FUND ACCOUNTS I. COMMUNITY SERVICES a. General Government Buildings Community Development Director DeKnoblough discussed items included in the General Government Buildings accounts. Included in this Department are such items as capital improvements, carpets, and work space improvements. There was a general reduction in salaries due to one position going to the Public Works Department. He noted that account ~99 Reimbursable Credit consists of allocated costs of each department's DRAFT June 28, 2000 Budget Hearings Page 2 of 18 use of office space with the Civic Center. b. Parks Community Development Director DeKnoblough explained staff's primary objective is to increase the quality of maintenance to the City's parks. He noted a past problem with retaining summer help and recruitment during the summer months. A change in Parks personnel was discussed as well as the increase in the number of City owned parks, which in turn increases supplies and maintenance. He also discussed capital expenditures to replace equipment and planning for future replacement of vehicles. He provided an update on the status of a Skateboard Park. There are no funds in the proposed budget for the Skateboard Park because the Skateboard Park Committee intends to raise funds for construction while the City investigates potential sites. The Committee is proposing that the Skateboard Park be a community project and individuals would provide maintenance and policing of the facility. The City would have oversight of the project. He discussed Observatory Park and noted that money is available to include pathways and perimeter landscaping, and stated staff will be obtaining cost estimates for perimeter fencing. The Park should be completed this year. He further discussed security issues concerning the house near the park, and the use of house caretakers who would be responsible for the house, and surrounding grounds. There was also discussion concerning vehicle replacement costs, and fencing and maintenance costs for Riverside Park. c. Park Development Fund Community Development Director DeKnoblough stated it is staff's objective to complete Gardner Park this year and noted the Ukiah Rotary Club's interest in assisting with the design of the Park, donating materials, and volunteering to work on the project. He explained that with the increase in staff this year, the City would be able to complete Orchard Park as well. Councilmember Baldwin expressed interest in increasing funding for park development. Discussion followed concerning funding sources for the Park Development Fund. d. Recreation, Administration e. Recreation, Programs Community Services Supervisor Sangiacomo discussed the increase in staffing for the next Fiscal Year. There are no proposed increases to supply accounts. Councilmember Baldwin expressed concern with corporate Iogos on City banners and was of the opinion the City should consider reducing the number of days per year for banners to be displayed in the downtown area. Considerable discussion followed among Councilmembers concerning their opinions on banners being displayed in the downtown area. It was noted by some that the current DRAFT June 28, 2000 Budget Hearings Page 3 of 18 practices are a considerable improvement over previous years, and that banners have improved the image of the community. Community Services Supervisor Sangiacomo advised that banners are reserved for non- profit events. Upon an inquiry by Councilmember Smith concerning a reduction in account #110 Salaries, Mr. Sangiacomo explained that a percentage of his salary would be allocated toward golf activities. He continued with discussion of expansion of Recreational Programs in the City and noted the need to acquire space to conduct recreational activities. Due to the Memorandum of Understanding (MOU) between the City and Ukiah Unified School District, the Montgomery Ward's site on South State Street could provide additional space for activities, with the City having second priority to the School District activities. Currently, the Recreation Programs are 90% self-sufficient. He discussed the Youth Basketball Account, expansion of the Girls Youth Softball Program, Co-Ed Softball may be expanded, and the new T-Ball facility recently built at Oak Manor Park. He continued to detail the Summer Day Camp activities and how staff works with GAIN and the Mendocino County Department of Social Services to assist with scholarships for children. Staff is also investigating an after-school day care program. There was increased interest in Co-Ed Volleyball this year with 17 teams participating. He discussed payment to instructors of recreational activities, classes, and contracted programs. f. Aquatics Community Services Supervisor Sangiacomo explained that the largest expense is account #160, Conference and Training Expense, which includes training for lifeguards. He discussed developing a program to reimburse lifeguards for certification and the shortage of certified lifeguards in the area. There is an increase in Capital Expenditures for the pool liner in the small pool, and he discussed a number of problems with deterioration in the small pool, and associated costs. Staff hopes to acquire further information this year so a decision can be made regarding long-term operation of the facility. He explained that the majority of revenue from the pool is generated from lessons. The City expanded the solar heating system to provide heat to both pools this year. Community Development Director DeKnoblough expressed his gratitude to Gina Greco and Sage Sangiacomo for their work to make the programs successful. He also discussed Ms. Greco's contributions to the Community Services Department and felt that Kathy Kinch is the unsung hero to the Community Development Department because she is responsible for booking reservations at all City facilities and meeting rooms and assisting with registration for recreational activities. g. Grace Hudson/Sun House Museum h. Museum Grant Funds Museum Director Smith-Ferri advised that the proposed Budget is much the same as last year's. Staff will continue to work with the Sun House Guild and the Endowment Board to raise funds for the new addition so that its construction and on-going operating costs will be DRAFT June 28, 2000 Budget Hearings Page 4 of 18 completely covered. The groundbreaking ceremony is scheduled for August 18, 2000. She discussed progress being made toward the extension of the building. i. Municipal Golf Course Community Development Director DeKnoblough explained that the largest expenditure in the Golf Fund is $40,000 for a mower. There is also an allocation of $5,000 towards a chipper, which will be shared with the Parks Department. He noted that Community Services Supervisor Sangiacomo is taking an increased roll in supervision of the Golf Course. Discussion followed concerning equipment replacement, operation and maintenance expenses, as well as paying off the debt for the back nine holes of the Golf Course. Finance Director Elton discussed the Enterprise Fund being available for purchasing equipment and the concept of percentages of fund balances being reserved for specific projects/equipment. He explained that the Golf Course should be able to generate revenue to cover expenses. j. Ukiah Valley Conference Center Ukiah Valley Conference Center Manager Jenny discussed the $4,000 allocation for advertising and marketing to promote the Conference Center to groups and to off set the 20-hour per week staff position. This will allow staff to pursue the marketing plan for the Conference Center. City Manager Horsley explained that in the past there has been a $30,000 loss in revenue and it is anticipated that this year the projected actual loss will be $5,000. Staff is striving to have a balanced budget in the future. This is the start of the Conference Center's seventh year in operation. Ukiah Valley Conference Center Manager Jenny discussed marketing guidelines for the Conference Center, which will include exposure on the Internet, a Web Page, advertising, and speaking with various associations to coordinate an educational program that would benefit groups both inside and outside the City. Discussion of an option to provide a wedding consultant for receptions was addressed. Staff also plans to make some of the smaller rooms available to non-profit organizations and other associations to use on short notice, and the rates will be negotiable based on availability. Recessed: 9:50 a.m. Reconvened: 10:06 a.m. II. MUNICIPAL AIRPORT AND SPECIAL AVIATION Airport Manager Bua discussed account #305, Building and Grounds Maintenance, and proposes an allocation of $27,100 for weed/landscape control, slurry seal hanger area, repaving driveways and entrances, directory signage (rebudgeted from 1999/2000 budget), sprinklers and timers on landscape bank and lawn, and repair of access roads along the DRAFT June 28, 2000 Budget Hearings Page 5 of 18 perimeter of the Airport, corporation yard and around the fuel tank. Staff is also requesting $49,000 in account #800 Machinery and Equipment, for replacement (refurbished vehicle) of a 20-year-old jet fuel truck, and a maintenance vehicle in the amount of $4,000. He discussed fuel truck capabilities, projected fuel costs and sales, and CDF air tankers being replaced with quieter engines. There was also discussion of the Airport purchasing a used mower. City Manager Horsley noted the City has contracted for aerial photos of the Ukiah Valley. She also reported that the Fire Department has stated they will not burn at the Airport in the future due to the smoke factor. III. PUBLIC WORKS a. En.qineerinq and Administration Interim Director of Public Works/City Engineer Bertolero explained that the General Fund portion of the Public Works budget has been reduced by $10,000. With the exception of Salaries, the Public Works budget is the same as last year. He discussed his position as Interim Public Works Director/City Engineer being contractual. Discussion followed concerning the Engineering Department's goal to perform construction inspection and contract administration, once agreements with the County of Mendocino are approved for the extension of Orchard Avenue and construction of Orr Creek Bridge. Cost estimates for design and construction were outlined. He advised that staff would continue to develop and implement a Geographic Information System (GIS) containing infrastructure inventory and rights-of-way information. Aerial photographs of the Ukiah Valley have been taken. He further discussed costs for each department with regard to implementation of the City-wide GIS project. He discussed the goal of coordinating the design and contract document preparation for the traffic signal replacement and intersection improvements at State and Gobbi Streets, as well as the Oak Manor/Gobbi/Babcock intersection reconstruction. He further discussed some of the items that were removed from the proposed budget, such as repairs to Mendocino Place and traffic loops on State Street. b. Street Maintenance Public Works Superintendent Looney explained street repair projects and preventive maintenance programs to replace failing asphalt. He discussed storm drainage failure on Mendocino Place and the need to replace it before the underground structure collapses. Discussion followed concerning the composition of the pipe and replacement costs. Interim Director of Public Works/City Engineer Bertolero discussed Contractual Services for street striping, storm drain repair at Yokayo School, continued storm drain survey to develop a citywide storm drainage master plan, and reflective raised pavement markers on State Street. He explained that account #711 Contribution to Capital Fund, establishes a replacement set aside fund for department equipment and vehicles. There is a need to replace the controller for the signalization at the intersection of North State Street and Empire Drive. He further discussed staffing changes to allow for two crews. DRAFT June 28, 2000 Budget Hearings Page 6 of 18 c. Corporation Yard Interim Director of Public Works/City Engineer Bertolero discussed the reduction of $20,000 for installation of an aboveground tank for diesel fuel that is no longer needed. d. Bridae Fund Interim Director of Public Works/City Engineer Bertolero explained that the Bridge Fund is to cover design and construction costs of the Orr Creek Bridget at Orchard Avenue. It was noted by staff that construction of the project would depend on negotiations between the City and Mendocino County. The project is budgeted in anticipation that construction may begin this fiscal year. e. Gas Tax and Construction Projects Interim Director of Public Works/City Engineer Bertolero explained that the City would receive approximately $300,000 this year for street related projects. He discussed the projects slated for next year and possible funding from MCOG. Discussion followed concerning account #303-9635-250 Contractual Services, related to Standley Street for surveying a portion of the street to determine right-of-way definition. f. Municipal Garage Interim Director of Public Works/City Engineer Bertolero explained that a goal for the coming year is to review procedures for integrating the Public Safety repair facility with the Public Works Garage. Discussion followed concerning the disposition of the North State Street Fire Station. g. Solid Waste Disposal Site Interim Director of Public Works/City Engineer Bertolero announced that it is projected there are enough funds to close the Ukiah Landfill and conduct the required long term monitoring. Finance Director Elton discussed the Summary of Combined Disposal Site Funds and the Disposal Site Operations Fund. He also discussed amortization, as noted in the Closure Reserve Funds. h. Refuse/Debris Control Interim Director of Public Works/City Engineer Bertolero discussed street cleaning and leaf and tree removal. Staff is requesting $17,000 for replacement of the street sweeper. IV. FINANCE Finance Director Elton discussed the various components of the Finance Department and noted that technology is still a focus of the Department. He further discussed personnel matters. He advised that the budget is approximately the same as last year except the projected actual expenses are lower than budgeted. Discussion followed concerning the decrease in percentage for Public Employee Retirement System (PERS) contributions this year, although the City's portion remains the same. DRAFT June 28, 2000 Budget Hearings Page 7 of 18 a. Finance and Accountina Finance Director Elton discussed Operations and Maintenance accounts with regard to equipment replacement. He explained that new billing software scheduled to be purchased in the upcoming fiscal year would allow staff to provide more current information on accounts. Further research is needed before the purchase comes before Council for approval. Cost estimates for the software were discussed. b. Information Technology Finance Director Elton advised that a part time employee has been added to assist MIS Coordinator Klingbeil in servicing the PCs, installing hardware and software, and working with the new wide area network for the City. c. Downtown Business Improvement District Finance Director Elton advised that this fund accounts for the monies received from the addition to the Business License Fee imposed upon themselves by the businesses within the Downtown Business and Parking Improvement District. d. Purchasing Finance Director Elton discussed purchasing charges levied against other funds. It was noted that total revenue from Enterprise Funds is lower than the total expenditures. Purchasing is considered an Internal Service Fund because it provides a service to other departments. Purchasing Supervisor Kennedy explained that normally the City auctions surplus property once every year or two. She discussed this procedure, noting that the City has found it less expensive to hire an auctioneer. Revenue from the auction goes into General Fund Revenue. Council approves the list of surplus property prior to the auction. e. Billing and Collection Finance Director Elton discussed billing and collection as a responsibility of the Finance Department with regard to water, sewer, electric, parking permits, Airport hangars, Landfill, Business Licenses, and parking citations. Customer Service Supervisor Archibald distributed a memo to Council reporting on the C.A.R.E.S. program of the Public Benefits Fund. She described the functions of the program. Staff will continue to expand the marketing program, which includes posting flyers, providing informational packets and applications at various community agencies. The monthly utility statements have also been revised to provide information about the programs in both English and Spanish. The City of Ukiah's program has assisted 363 qualified households with total expenditures of $75,582.28 through the month of May. Recessed: 11:36 a.m. Reconvened: 11:50 a.m. DRAFT June 28, 2000 Budget Hearings Page 8 of 18 V. PUBLIC SAFETY a. Police Police Chief Williams advised the major increase in the budget relates to salaries for officers and clerical positions and he discussed personnel matters. There is also an increase in Operations and Maintenance Expense that includes training for personnel and copier expenses. There is a decrease in the cost for contractual services. Last year the Police Department began planning the process for implementing a patrol vehicle audio/video recording system. This year the system will be finalized, which is the result of saving grants over a three-year period. Upon an inquiry by Councilmember Baldwin, Chief Williams explained the situation with the Community Oriented Policing (COPS) position that was eliminated. He further discussed the duties of the officer stationed at Ukiah High School and felt it is a good use of the officer's time. This officer also works at Pomolita School and has proven a great resource to the students and community. Considerable discussion followed concerning working with various schools and it was noted there are funds available for the School District to assist the Police Department with the school-policing program. b. Abandoned Vehicle Abatement Police Chief Williams discussed the program whereby the state reimburses cities for abandoned vehicles. A part time person had been hired during the past several years to deal with this problem and the City will continue to receive reimbursement for those activities. Upon an inquiry by Councilmember Libby concerning the storage of confiscated vehicles at the Airport, Chief Williams advised they are in the process of having vehicles removed from the Airport but at times they are tied up in the legal process. Some vehicles are auctioned, while others are held in storage facilities. c. Major Crimes Task Force Police Chief Williams explained that the City participates with Mendocino County and the California Highway Patrol in the Major Crimes Task Force. Police Officers participating in this program receive a 5% pay adjustment. By participating in the Task Force, the City obtains services such as being able to call in state resources when taking over a narcotics lab and associated cleanup costs. The City receives assistance with search warrants, traffic control, and other types of assistance that can drain local resources. The City also receives a share of the asset forfeiture monies. Police Captain Walker further noted that drugs have an indirect affect on crime within the City limits. He estimated it would cost a minimal of $100,000 to clean up a drug lab. d. Police Reserves and Cadets Police Chief Williams advised that the department maintains reserves of students and there is an increase in Conference and Training Expense for the upcoming year. The state mandates all Reserve Officers receive 24 hours of training. Some of the services the Reserves provide are traffic control for parades and security at the fairgrounds during the Fourth of July celebration. He noted the purchase of two replacement vests for the Reserve DRAFT June 28, 2000 Budget Hearings Page 9 of 18 Officers and explained the Department attempts to replace vests every five years. This current year, the Department purchased 17 vests and was reimbursed by the federal government for half the cost. He further discussed state training requirements for Reserve Officers and also noted the Department currently has four Cadets, with three more being processed. e. Supplemental Law Enforcement, Community Oriented Policinq, and Local Law Enforcement Police Chief Williams discussed grant revenue and noted that staff will present to Council in a few months, the expenditures incurred through the block grant program to provide the in-car video system. Grant funding for the COPS is drawing to a close. The Department hired two officers with this grant and both positions will expire this coming year. Staff proposes to fund 1.5 positions and that the second position will continue to be funded through the General Fund. They had three authorized positions but only filled two. He noted that if the second position were retained, it would provide the Department with more flexibility to meet the needs of the community. Considerable discussion followed concerning the COPS positions and the variety of community issues they are involved with. There was also discussion concerning providing security for the City's parks, but it was noted by staff there are more economical methods that could be used. City Manager Horsley explained that on an annual basis, the grant pays for both COPS officers through November 2000. The $30,000 requested by staff is only for salary and uniform allowance and excludes other costs involved. Staff is recommending one additional police officer position for the COPS program. For two additional officers, it is estimated that the cost would be $100,000 per year out of the General fund. Finance Director Elton discussed the COPS-School Based Partnership with Council and noted the project is 100% grant funded. Police Chief Williams explained that Dispatch is currently staffed by six individuals and utilizes both Police and Fire operations and maintenance. He discussed the software maintenance contract, radio service contract, and tape recording services. The Parking District is an Enterprise Fund operated in coordination with Community Services and the Finance Department. Upon an inquiry by Councilmember Baldwin concerning the K-9 unit, Chief Williams stated they are very valuable and effective. At the present time there are two K-9 units that are tremendous assets to the Department. City Manager Horsley noted that through the Public Benefits Charge, renewal and development of other sources of energy, the Utilities Department has agreed to purchase an electric powered vehicle for Parking District use in the downtown area as part of a pilot program for the City. DRAFT June 28, 2000 Budget Hearings Page 10 of 18 f. Fire g. Fire Emergency Services Reimbursement h. Fire Volunteers/Explorers i. Parking District j. Dispatch City Manager Horsley distributed information to Council concerning medical dispatching. Interim Fire Chief Grebil discussed personnel changes in the Fire Department with an increase in wages and benefits. He requested full funding of $20,000 for the Firefighters Apprentice Program and noted it was one of the items removed from the budget by the City Manager. Acting Fire Chief Hutton explained how the Firefighters Apprentice Program is beneficial to the Department, noting that the apprentices helped the Department to meet OSHA standards of having four fighfighters in place. The Department is requesting full funding for three positions, one for each of the three shifts. There are currently two Apprentice Firefighters employed with the City. City Manager Horsley explained that last year three pad-time positions were approved. She advised that she removed 100% funding from the budget after consideration of other service options and the possible merger with the Ukiah Valley Fire Protection District. She noted that she will meet with the Fire and Finance Departments after the Budget Hearings to further discuss the Fire Department's recommendations. Discussion followed as to how the Apprentice positions differ from the standard firefighter positions. Wages and years of training were also explained. There was also discussion of the objective to replace the 10-year-old heart monitor defibrillators at a cost of $12,000. Acting Fire Chief Hutton recommended adoption of the Emergency Medical Dispatching (EMD) system and Fire Policy and Procedures training for Dispatch staff. He further detailed how the EMD is utilized. He discussed insurance and ambulance service reimbursable billing. The cost associated with training of three of the dispatch stations is $7,000. The program can be easily integrated with the current system and will be ready for operation once the software is purchased. Discussion followed concerning impacts of consolidating fire services for the Ukiah valley. Certification of dispatchers was recommended by staff, with a one day refresher course on medial dispatching, changes to medical triage, and fire related issues. Recessed: 1:17 p.m. Reconvened: 1:50 p.m. VI. PUBLIC UTILITIES a. Electric b. Street Liqhtin~ DRAFT June 28, 2000 Budget Hearings Page 11 of 18 c. Electric Public Benefit d. Traffic Si.qnals Public Utilities Director Bames advised there is a reduction in the Electric Fund expenditures due to the cost to purchase power. He discussed specific items related to the Lake Mendocino Hydro Plant that shows a $75,000 balance due to the replacement of a plate, and presented an update concerning the timeframe for its replacement. He noted interest by the Army Corps of Engineers to be present during the replacement process. He discussed the Northern California Power Authority (NCPA) as well as National Marine Fisheries Service involvement in the project. He advised no major street lighting projects are planned for the coming year. He noted that NCPA advised him of some needed work at the Geysers for steam fieldwork this year and there would be a reduction of our power costs and revenue requirements. He further discussed the Public Benefits Fund. Mr. Barnes advised there is an increase in the Traffic Signals Fund to replace some of the electronic controllers. Mr. Barnes presented an update on the Rate Stabilization Fund and noted he is waiting for word after the Public Utilities Commission (PUC) hearings concerning P.G.&E.'s revenue requirements. He further discussed market rates and the pay down may be faster by the year 2003. He advised that staff is approaching the matter very conservatively and that much depends on legislation. Discussion followed concerning Franchise Fees, account #631, in the Inter-Departmental Expenses. Customer Service Supervisor Archibald advised that staff was able to obtain some information from the 1990 census and hopes to obtain more from this year's census. She estimated there are approximately 1,500 potentially eligible individuals within the City needing assistance with the utility bills. Currently, the City is serving 365 households with the C.A.R.E.S. program. It was noted by staff that it took considerably more time than expected to obtain data related to poverty levels. Councilmember Baldwin recommended increasing the income level for the C.A.R.E.S. program for a six-month period and then re-evaluate the information at that time. Considerable discussion followed concerning the C.A.R.E.S. program with regard to increasing the income level requirement and monitoring the program. An alternative program, such as replacement of hot water heaters, was addressed. Public Utilities Director Barnes discussed new alternative generation, energy conservation, Iow-income assistance, and research. e. Water Public Utilities Director Barnes discussed the Water Fund and noted a decrease in expenditures and net income. He discussed expanding the water treatment plant at an DRAFT June 28, 2000 Budget Hearings Page 12 of 18 estimated cost of $3-4 million, and further discussed the water distribution system. Projects proposed include water main replacements (including fire hydrants and services), various system improvements, and well improvements. Finance Director Elton discussed water capital improvement projects and funding sources. He noted there is over $900,000 in the fund, which has been accumulating with the intention it be used for major treatment plant improvements. He advised there are also some funds set aside for sewer plant improvements; that fund has an approximate $1 million balance. Discussion followed among Council and staff conceming transferring funds to pay for needed improvements. VII. PLANNING Interim Planning Director Stump advised that both the Planning and Building Department budgets are the same as the previous year with the exception of salary for the new Planning Director. With the recent retirement of Planning Director Sawyer, Mr. Stump has been promoted to that position. Plans are to hire another Associate Planner rather than a Senior Planner for the Department. Staff is requesting $28,000 be allocated for consultants to prepare the enhancement plan for Doolin Creek and graphics for the Design Guidelines, a LAFCO application for a Sphere of Influence amendment, and a Master Service Element. There is a possibility that some of this work can be accomplished in-house. Completion of the Design Review Guidelines will be combined with the existing Downtown Guidelines. He discussed major projects including the Orchard Avenue/Orr Creek Bridge and working with the County concerning a Request for Proposals to hire an analyst for the project, which the City will pay half. This item was not included in the budget since the amount is unknown at this time. Councilmember Baldwin recommended setting aside $5,000 for an Open Space, Creek, and Pathway Commission. He felt the Parks, Recreation, and Golf Commission cannot adequately address the need for open space and pathways in the Ukiah area. He inquired of staff regarding the formation of such a committee and impacts on staff with regard to attendance at meetings, etc. He also recommended setting aside $100 per month as a stipend for Planning Commissioners. Interim Planning Director Stump advised that such a committee would affect both the Planning and Community Services Departments. VIII. ELECTED AND APPOINTED OFFICIALS a. City Council City Manager Horsley briefly discussed the funds allocated for the City Council to attend the League of California Cities' meetings, employees picnic, the Mayor's reception, as well as Conference and Training. b. City Clerk City Clerk Ulvila discussed the goals and objectives for the next Fiscal Year. discussed records retention and the transfer of records to the storage facilities. She DRAFT June 28, 2000 Budget Hearings Page 13 of 18 c. City Treasurer. City Manager Horsley advised that the budget is much the same as last years'. d. City Attorney City Manager Horsley noted a Memo from the City Attorney requesting his rate be increased to $125 per hour. She explained that the City is billed every month and she reviews the bills. There is a separate fee for litigation matters. Discussion followed concerning the City Attorney's fees. IX. OTHER FUNDS a. Civic Center Bond Interest and Redemption Finance Director Elton advised that this fund accounts for the monies to make the annual payments for the bond secured in the mid 1980's to purchase the property and construct the Civic Center. All departments in the building pay into this account. The bond will be paid off in the year 2025. b. Special Revenue Finance Director Elton explained that the intent of this fund is to record special activities received from external sources. Some expenditures include Bike/Pedestrian Plan Implementation, Riverside Park Study/Implementation, Train Depot Traffic Study, Perkins Street Reconstruction, TEA Grant projects, and the Gobbi/State Street Signal Replacement. He noted that the TEA Grant projects require some matching funds. He stated the correct number for TEA project transfers should be $109,000. c. FESG Risk Manager/Budget Officer Harris explained that the current program is funded through September 2000 and at this time did not know if the City would receive another two-year grant that has been applied for. The City receives a 2% administration fee. He noted these are statewide competitive grants and the City contracts with the Ukiah Community Center (UCC) and Ford Street Project to provide the funded service. d. CDBG Risk Manager/Budget Officer Harris explained the current Planning and Technical Assistance Grant for the Airport Business Park that was approved this year. Department 4707 includes the remaining funds allocated towards the purchase of the property by UCC for their new facility. e. Economic Development Block Grant Risk Manager/Budget Officer Harris explained this account details revenue and expenses, as well as loans. f. Community Development Commission Risk Manager/Budget Officer Harris explained that this fund accounts for monies paid to the City for Iow and moderate-income housing rehabilitation loans established through a DRAFT June 28, 2000 Budget Hearings Page 14 of 18 Community Development Block Grant (CDBG) program and the use of the money must be for Iow and moderate-income housing or economic development. He discussed the First Time Home Buyers Program being administered by the Community Development Commission. g. Equipment Replacement Risk Manager/Budget Officer Harris explained that revenue goes into this fund for the purchase of equipment by General Fund Departments. He discussed construction of a new storage facility and reroofing expenses associated with the Civic Center. There was discussion of why some equipment is listed in this fund and other line items of particular department budgets. It was noted that some departments have specifically budgeted for equipment replacement and have set aside funds for future purchases. h. Worker's Compensation Insurance Finance Director Elton explained that the 910 and 920 Funds account for the insurance activities of the City including premiums, deductibles, administration costs, and other related items. This year, premiums paid to REMIF through Payroll and the fund balance will be used to make up the difference. There is a net loss for the year, which he reviewed. He noted the amount expensed through payroll is not enough to cover the premiums. i. Liability Insurance Finance Director Elton explained that the only revenue received is reimbursement from liability insurance refund and since it is uncertain what the precise amount will be, revenue is not budgeted. X. CITY MANAGEMENT AND ADMINISTRATION a. City Manaqer b. Personnel/Risk Manaqement c. Administrative Support City Manager Horsley advised that there are nominal changes to the City Manager's budget this year. She noted a $5,000 expense in Administrative Support to replace the small copier in the front office. Upon an inquiry by Mayor Mastin concerning why recycling education and Community Pride Week are classified under Risk Management, Ms. Horsley explained that the previous Personnel Director over saw those functions and they have been rotated among various department. Staff is leaving these costs in this department until the function stays with one department. d. Community Outreach/Public Information City Manager Horsley discussed items listed in account #651 Advertising and Promotion, noting that requests such as Councilmember Libby's for a Memorial Day Banner of $100, and Council's request for a Community Survey in the amount of $600, could be included in this account. Discussion followed as to the content of questions asked in the Community Survey. DRAFT June 28, 2000 Budget Hearings Page 15 of 18 Laura Golino De Lovota, Executive Director of the Ukiah Community Center (UCC), recommended continued funding for the Ukiah Community Center. She discussed the needs of her clients, applying for a Federal Emergency Shelter Grant (FESG), and purchasing their building. The funds allocated towards UCC are important so they are able to provide continued services to their clients. e. Miscellaneous General Government City Manager Horsley discussed various charges for dues and memberships. Recessed: 3:35 p.m. Reconvened: 3:45 p.m. DISCUSSION SESSION. There was discussion by Council and staff concerning the list of items taken out of the budget by staff. By a Consensus vote of Council, the following items were included in the Budget: Street Department: Account 100.3110.250.000 in the amount of $100,000, and Account 100.3110.711.000 in the amount of $61,800 Additional discussion followed concerning Councilmembers recommendations for funding allocations to be included in the budget. Motion Baldwin that $3,000 be included in the Budget to allow for $25 per meeting for a Planning Commission stipend, failed for lack of a second. Discussion followed concerning Councilmember Baldwin's motion concerning a Planning Commission stipend, the number of hours devoted by the Planning Commissioners to projects in the community, and allocation in the Planning Department budget for training in the amount of $7,000. Some Councilmembers were of the opinion that consideration should also be given to other City commissions/committees and their volunteer work. Council stressed the importance of all commissions/committees devoting their time to the community. Councilmember Ashiku stated that he is supportive of Councilmember Baldwin's request if Council would consent to a corresponding reduction in the City Council's monthly pay. Recessed: 4:22 p.m. (To the Joint Meeting of the City of Ukiah City Council and Ukiah Valley Sanitation District.) Reconvened: 4:38 p.m. Councilmember Baldwin recommended an increase in the eligibility standards for the Ukiah C.A.R.E.S. program. Discussion followed concerning this matter, with the Consensus of Council in agreement that the standards should be increased, however, they preferred to revisit the matter after the marketing program has been in effect for at least six months so as to obtain more data DRAFT June 28, 2000 Budget Hearings Page 16 of 18 and analysis. Council directed staff to research other eligible program elements, such as the hot water heater program. Motion Baldwin to increase the Planning Department budget by $2,500 for the establishment of an Open Space and Creek Commission and for the funds to be allocated to the establishment of the Commission and for staff time for minutes and other related matters, failed for lack of second. Discussion followed concerning ways in which minutes can be taken, such as in the form of notes. Considerable discussion followed concerning the elements the proposed Commission would address, such as green space, open space, creeks, and pathways for trails and bikeways. Interim Planning Director Stump discussed open space and conservation that was reviewed when the General Plan was adopted. He also discussed the merger of the Golf Commission with the Parks and Recreation Commission. He explained that Ukiah is a community rapidly reaching build-out and there are not many open space opportunities within the City. Consensus of Council directed Interim Planning Director Stump to look at the Open Space element of the General Plan and provide Council with an updated report as well as the feasibility of establishing a commission, as proposed by Councilmember Baldwin. Mayor Mastin recommended $700 be included in the budget: $600 for a Community Survey and $100 for a Memorial Day banner. Consensus of Council approved the recommendation. Considerable discussion followed with regard to increasing the funding to Community Based Organizations from $25,000 to $30,000. Consensus of Council approved a $30,000 allocation to Community Based Organizations, and that there be two funding cycles, one to begin in July 2000 and the other in January 2001. Councilmember Baldwin discussed wage scales for non-profit organizations and the possible need to obtain information concerning wages for these organizations. There was discussion of instituting a scholarship program for recreational activities. Sponsorship of recreational programs was also discussed, with Consensus of Council approving $5,000 towards a scholarship fund for recreational programs. MIS AshikulSmith adopting Resolution No.2000-48, Adopting the 2000-2001 Fiscal Year Budget, as submitted with amendments, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Chairman Mastin. NOES: None. ABSTAIN: None. ABSENT: None. Council thanked staff for their work on the budget. DRAFT June 28, 2000 Budget Hearings Page 17 of 18 $. ADJOURNMENT There being no further business the meeting was adjourned at 5:20 p.m. Marie Ulvila, City Clerk DRAFT June 28, 2000 Budget Hearings Page 18 of 18 6b MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, July 19, 2000 The Ukiah City Council met at a Regular Meeting on July 19, 2000, the notice for which had been legally noticed and posted, at 6:31 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Staff present: Public Utilities Director Barnes, Finance Director Elton, Assistant City Manager Fierro, City Manager Horsley, City Attorney Rapport, Deputy Public Works Director Seanor, Planning Director Stump, Executive Assistant Yoast, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE City Clerk Ulvila led the Pledge of Allegiance. INTRODUCTION OF NEW EMPLOYEE 3a. Kim Milani, Receptionist/Typist Clerk Executive Assistant Yoast introduced Kim Milani as the City's Receptionist/Clerk Typist. She discussed her experience as a Secretary/Receptionist and how well she works with City staff. Kim Milani stated she is happy to meet Council and is pleased to be working for the City of Ukiah. 4. APPROVAL OF MINUTES 4a. Regular Meetin.q of June 21, 2000 MIS AshikulLibby approving the minutes of the Regular Meeting of June 21, 2000 as presented, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 4b. Joint Meetin.q of June 28, 2000 with Ukiah Valley Sanitation District MIS Smith/Baldwin approving the minutes of the Joint Meeting with the Ukiah Valley Sanitation District of June 28, 2000, as presented, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 5. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 6. CONSENT CALENDAR MIS Baldwin/Smith approving items a through h of the Consent Calendar as follows: a. Approved Disbursements for Month of June 2000; b. Adopted Resolution No. 2001-04 Extending the Length of a No-Parking Zone/Bus Loading Zone Along Despina Drive; c. Rejected Claim for Damages Received From Mar,qarito Ruiz and Referred to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund; DRAFT July 19, 20OO Page 1 of 14 d. Received Report to City Council Regarding Purchase of Services from Ashford Heating and Cooling for Replacement of Two HVAC Units for the Civic Center in the Amount of $8,050; e. Authorized Execution of Amendment No. 1 to the Service Agreement for Fuel Card Lock Services for Redwood Oil Company; f. Adoption of Resolution No. 2001-05 Summarily Vacating a Waterline Easement Pursuant to Chapter 4, Part 3, Division 9 of the California Streets and Highways Code; g. Received Report of the Acquisition of Professional Services from Cartwright Aerial Surveys, Inc. in an Amount of $7,840; h. Approved Notice of Completion for Trickling Filter Pump No. 5 Installation. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Eileen Brown, an employee of the Savings Bank of Mendocino County, commented on a newspaper article dated July 18, 2000 regarding condemnation proceedings for property on South State Street. She inquired as to Council's stand on future condemnation proceedings for the Palace Hotel. It was her opinion that the Palace Hotel is an eye sore in the downtown area, depreciates property values, and is a nuisance to the downtown business district. City Manager Horsley stated that the City conducted a structural investigation of the Palace Hotel and it was found to be structurally sound. The City is pursuing condemnation proceedings for the property on South State Street because the structures are unsafe. Palace Hotel property owners have contracted with a property management firm in Ukiah to assist with securing the building and addressing public health issues. The City will be applying for Community Development Block Grant (CDBG) funds for a Planning and Technical Assistance Study for the Palace Hotel. NEW BUSINESS 9a. Adoption of Resolution Authorizinq Execution of Grant Aqreement with the State Coastal Conservancy for the Phase One Development of Gobbi Street Riverside Park Planning Director Stump advised that last May, the California State Coastal Conservancy awarded a $120,000 grant to the City to fund the Phase One development of Gobbi Street Riverside Park. One of the primary conditions of the Agreement is the adoption of a Resolution by the City Council authorizing the execution of the Agreement. The City Attorney has reviewed the Grant Agreement. Upon an inquiry by Councilmember Libby concerning matching funds necessary for the Grant, Mr. Stump advised that no monetary match is required and the $55,000 is an in- kind contribution for staff time. The $120,000 should cover all improvements for Phase One. There is money available for funding future phases of the project. The City also needs to have consideration of adjacent property owners. DRAFT July 19, 2000 Page 2 of 14 Discussion followed concerning having enough funds to complete Phase One, riparian enhancement and its location along the riverbank, stabilization and repair of vegetation along the bank, as well as fencing of the park. Liability issues associated with the Park were discussed. Mr. Stump explained that the site wouldn't be usable by the public until after Phase One improvements are complete, fencing established on the perimeter of the property, and other improvements have been made. Maintenance issues associated with the Park were discussed as well as having a caretaker for the property. MIS AshikulSmith adopting Resolution No. 2001-06, authorizing the execution of a Grant Agreement with the State Coastal Conservancy regarding the Phase One Development of Gobbi Street Riverside Park. Councilmember Ashiku discussed maintenance of the property and bank stabilization. It was his opinion that this is a good opportunity to use funds that are not at the taxpayer's expense. He felt the City has an obligation to protect agriculture lands that buffer park areas. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 9b. Adoption of Resolution Setting the Limitation on City Expenditures for Fiscal Year 2000-2001 Finance Director Elton explained that the passage of Proposition 4 in 1979 requires local governments to prepare a statement of appropriations limitation. Also, each of the governing bodies must pass a resolution setting the appropriations limit for each budget year. For Fiscal Year 2000-2001, the calculations show a limit of $22.3 million and appropriations subject to the limit of $5.6 million. MIS SmithlAshiku adopting Resolution No. 2001-07 adopting fixed limitation of City expenditures for Fiscal Year 2000-2001, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 9e. Appointment of Voting Delegate and Alternate for September 7-9, 2000 Annual League of California Cities Conference Consensus of Council was that no Councilmembers would be attending the Annual League of California Cities Conference in September. City Manager Horsley stated that she also would not be attending. PUBLIC HEARING 8a. Adoption of Resolution Approving a Mitigated Neqative Declaration for the Final Closure and Postclosure Maintenance Plan for the Ukiah Landfill Planning Director Stump advised that the City contracted with EBA Wastechnologies in May of this year to prepare an Initial Study of the potential environmental consequences DRAFT July 19, 200O Page 3 of 14 resulting from the closure and postclosure maintenance tasks contained in the Final Closure and Postclosure Maintenance Plan. Their conclusion, which is shared by staff, is that the project, as mitigated, will not have a significant adverse impact on the environment. Accordingly, staff is recommending the City Council adopt a Resolution approving a Mitigated Negative Declaration for the project. Public Hearing Opened: 7:07 p.m. No one came forward. Public Hearing Closed: 7:07 p.m. Councilmember Baldwin expressed concern with staff's Agenda Summary Report that indicated a number of potential adverse environmental impacts were identified and successfully mitigated. Mr. Stump explained that staff concluded that because the changes to the Mitigated Negative Declaration for the project were minor in scope, they therefore do not constitute "substantial" revisions, as defined in California Environmental Quality Act (CEQA) Guidelines. Implementation of a monitoring plan to ensure the mitigation measures are fulfilled was addressed. There was also discussion concerning the placement of rock on perimeter roadways of the Landfill. MIS AshikulSmith adopting Resolution No. 2001-08 adopting a Mitigated Negative Declaration for the Ukiah Landfill Closure and Postclosure Maintenance Plan, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING 8b. Adoption of Resolution Approvinq a Grant Application to the State Community Development Block Grant Proqram (CDBG) in the Amount of $35,000 Bill Thomas, Thomas Consulting, advised that the City is considering applying for $35,000 to the State Community Development Block Grant Program's (CDBG) Planning/Technical Assistance that would require the City to provide $8,750 in matching funds. Funds are sought to further develop a combination homeless shelter/assistance center in the community. City staff, in association with Mendocino County, the Ford Street Project, and others, has formed the Homeless Services Planning Group to coordinate efforts to make the facility, known as the Homeless Shelter/Assistance Center, a reality. The grant and matching funds would be used to finance needed design and organizational studies as well as prepare future grants seeking funds to bring the underlying project to fruition. Public Hearing Opened' 7:14 p.m. James Mulheren, 621 Capps Lane, stated he is a member of the Homeless Shelter Assistance task force and recommends approval of the grant application. DRAFT July 19, 2O00 Page 4 of 14 Public Hearing Closed: 7:15 p.m. MIS Smith/Ashiku adopting Resolution No. 2001-09 approving an application for funding and execution of a Grant Agreement and any amendment thereto from the Planning/Technical Assistance Allocation of the State Community Development Block Grant Program. Discussion followed concerning the City taking the lead in assisting with the development of a Homeless Shelter facility in Ukiah and the County's contribution to the project. City Manager Horsley advised that the County has two staff members on the Committee and has tentatively approved $50,000 for a temporary homeless shelter in their budget. She explained that, eventually, the Planning/Technical Assistance Grant would assist in obtaining a permanent facility for the homeless. The project site would have to adhere to the City's Homeless Shelter Guidelines if it were located within the City Limits. She further noted once a location has been selected, it would take both the City and the County to apply jointly for a CDBG grant for funding needed and it would entail a two-year application process. Motion carried by the following roll call vote: AYES' Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 9c. i. Discussion and Direction to Staff Re.qardin.q Ballot Measures for: 1) Transient Occupancy Tax Be Increased From 8% to 10% in the City of Ukiah; 2) Property Tax Transfer Modification; 3) Assign Numbers to Council Seats with Re.qard to Elections; and 4) Elected Versus Rotational Mayor; Four-Year Term. ii. Adoption of Resolution Presentinq Ballot Measure(s) as Incorporated in Item 9d. Mayor Mastin advised that at the recent Budget hearing, the Council directed staff to bring back for discussion, various items for consideration to place on the November ballot. AN INCREASE OF TRANSIENT OCCUPANCY TAX (TOT) FROM 8% TO 10% Mayor Mastin explained that at the election in 1998, the TOT rate for the County was approved at the rate of 10%. An increase from 8% to 10% would bring the City of Ukiah to the same level as the County's TOT rate. Any tax increase needs to go before the voters. If approved by the electorate, it will bring all motel accommodations within the County of Mendocino into an equal competitive situation. Councilmember Libby inquired as to the timeframe for getting the measures on the ballot. City Clerk Ulvila advised that once Council approves a Resolution designating the ballot measures, she will publish a notice in the newspaper that will designate each title of the ballot measure title and allowing a 10-day response period to receive arguments for or against each ballot measure. The resolution is forwarded to the County Clerk's office. DRAFT June 19, 2000 Page 5 of 14 She noted the resolution would also authorize the City Attorney to prepare an Impartial Analysis of each ballot measure. This procedure needs to be completed before August 11, 2000. Discussion followed concerning the timeframe for Council to select ballot measures and allowing the public ample time to submit their views concerning the ballot measures. There was an inquiry by Council as to the electorate vote needed for passage of such a measure. City Attorney Rapport did not think passage of an increase in the TOT would require a two-thirds vote and could be passed with a simple majority vote. Councilmember Baldwin supported putting the measure on the ballot to allow the constituency to vote on the issue. Councilmember Ashiku explained that when the County increased the TOT, they lobbied the business community for support. The lodging industry requested a commitment from the County that some of the funds generated by the increased tax would be used for a promotional alliance in the communities. He felt this is also appropriate in the Ukiah community. Discussion followed concerning the City's current TOT revenue and it was estimated to be $200,000 per year and what the increased tax would generate in revenue to the City from the City's current hotels. Jim Mulheren, 621 Capps Lane, advised that the Chamber of Commerce held their regular Board meeting today and discussed the issue. He stated that they currently receive 23% of the Occupancy Tax from the County, and approximately 10% from the City. The Chamber would like to see the City contributing towards promotion of the City and could gather the support of the business community. Discussion followed concerning whether to increase the City's Occupancy Tax and possible benefits to the community. Many Councilmembers were of the opinion that the issue should be left to the voters to decide. It was also noted the City's lower rate could be incentive for travelers to stay in Ukiah motels rather than outside the City limits. There was discussion concerning the impacts to Anderson Valley residents and how they benefited by the increased tax with assistance to the police and fire departments response to emergency issues, promotion of their local business economy, and increased job market. Further discussion followed concerning supporting City of Ukiah businesses with a portion of the increase in the Occupancy Tax, as well as the possibility of targeting funds for specific projects. City Attorney Rapport advised if the ballot measure targets specific projects, it would then be considered a Special Tax and would require a two-thirds vote of the electorate for passage. DRAFT June 19, 2000 Page 6 of 14 Councilmember Baldwin discussed targeting the Occupancy Tax revenues for specific projects such as open space, creeks, bike paths, and park development, and possibly 20% of the revenue for the Chamber of Commerce and tourism. In this way the public would know where the money would be spent. City Manager Horsley explained the currently the Occupancy Tax revenue goes into the General Fund. She noted that the City has allocated $19,000 to the Chamber of Commerce and $10,000 to the Main Street Program that is used for economic development and tourism. Considerable discussion followed concerning issues related to increasing the Occupancy Tax of whether to designate the Occupancy Tax for specific purposes on the ballot; the way in which the Board of Supervisors handled the matter of increasing the tax; designating a certain percentage of the tax to the Chamber of Commerce; Council approving a resolution at this meeting and then designating the funds for specific purposes at the next Council meeting; and Public Safety expenses associated with development of promotional activities in the community. Sue Patel, owner of the Ramada Limited on Talmage Road, was of the opinion that most travelers look at the tax rate when booking lodging. She felt Ukiah should be promoted more and noted their brochure rack does not have a brochure for Ukiah. However, other brochures for coastal towns are stocked. She was not opposed to an increase in the tax if funds could be used to promote the Ukiah are more. City Manager Horsley explained that when the County approved the TOT ballot measure, the revenue was not specifically targeted on the ballot for specific purposes. However, the Board of Supervisors made a commitment of a certain percentage towards the promotion of tourism in the County. There are several different brochures about Ukiah that have been development by the City, the Chamber of Commerce, and the Main Street Program. A brochure related more towards Ukiah valley tourism should be updated with a current list of activities. Discussion followed concerning the County's promotion of the Coastal areas. There was further discussion concerning not making the use of the funds part of the actual ballot measure and of Council taking action separate from the Ballot Measure that would make a commitment to use the funds for specific purposes. It was noted that a future Council could change how the funds are allocated. Discussion of creating brochures and providing further information on a Web site followed. City Manager Horsley stated she could provide Council with further information concerning revenues from the Occupancy Tax as well as projected revenues with an increase. Should Council decide to include an increase in the Occupancy Tax in the Resolution tonight, further discussion concerning specific allocations could be had at the next Council meeting. Discussion followed concerning a guaranteed performance of the agencies in which DRAFT June 19, 2000 Page 7 of 14 Council allocates funding from the Occupancy Tax for specific purposes. A poll of Council concerning whether to include the Occupancy Tax increase on the ballot with a Consensus by Council that without further information, they could not include the measure on the ballot for the November election. PROPERTY TAX TRANSFER City Manager Horsley explained that the County collects the property transfer tax in the amount of $.55 per $5000 of selling prices; $0.275 for the County and $0.275 for the City. Fifty-five cents is the maximum levy under state law, the City is precluded from increasing the current rate. If the City lowered its amount, it would then go to the County and not be a relief to the property owners. ASSIGNED NUMBERED COUNCIL SEATS City Attorney Rapport was of the opinion that a General Law City, such as Ukiah, cannot have numbered Council seats, as provided in the Government Code. He advised that there are other options available, such as what is currently in place, or by establishing districts within the City limits. He detailed options related to districts. Discussion followed concerning the matter of organizing the City into districts and the issue of challenging a specific Councilmember in an election. ELECTED VERSUS ROTATIONAL MAYOR; FOUR-YEAR TERM City Manager Horsley explained that the Mayor is currently elected for a two-year term. This became effective in 1984, after a majority vote at a general election. Before that time, the Mayoral position was rotational among Councilmembers. Mayor Mastin explained that in the early 80s, the intent was for the Mayor's term to be four years. However, the decision was made at that time to have the term be two years. He noted that the issue was on the ballot two years ago but failed. MIS BaldwinlAshiku that a ballot measure asking the question: "Shall the term for Mayor be elected to a four year rather than two year term of office?" be included on the November ballot. Mayor Mastin supported a four-year term for Mayor. He further discussed the duties of the Mayor's office and that more time is involved with the Mayor's position. Discussion followed concerning the term for Mayor as well as having an Elected Mayor versus rotational. It was noted a rotational Mayor's term would be for one year, based on seniority. Discussion of how the questions need to be presented on the ballot. Eric Larson, 123 Clara Avenue, felt that four years is too long for the Mayor's position and suggested that perhaps all Council positions should have a two-year term. He was of the opinion that the Mayor's position should not be elected separately from other Councilmembers. DRAFT June 19, 2000 Page 8 of 14 Jim Mulheren 621 Capps Lane, noted that the Mayor's position is more time consuming and discouraged a one year rotational term because it takes awhile to settle into the position, and then they would have to rotate again. He was supportive of a four-year term for Mayor. Motion carried by the following roll call vote: AYES: Councilmembers Baldwin, Ashiku, and Mayor Mastin. NOES: Councilmember Smith and Libby. ABSENT: None. ABSTAIN: None. Councilmember Libby requested clarification concerning the motion and then changed her vote to "Yes". MIS AshikulLibby that a ballot measure asking the question "Shall the Mayor position be appointed rather than elected?" be included on the November ballot. Councilmember Baldwin was of the opinion that the two measures are contradictory to vote yes on these measures. Discussion followed concerning giving the public more options with regard to ballot measures. Motion carried by the following roll call vote: AYES: Councilmembers Libby, Ashiku, and Mayor Mastin. NOES: Councilmember Smith and Baldwin. ABSENT: None. ABSTAIN: None. There was continued discussion of the matter. It was noted by the City Attorney that the questions could be presented clearly to the electorate. The effective date for the term of Mayor was briefly discussed. Eric Larson, 123 Clara Avenue, inquired if the voters approve a rotational Mayor and four- year term, would the four-year term apply to the Mayor elected in November? City Attorney Rapport advised that according to the Government Code, the elected office would be eliminated on the expiration date of the incumbents' term. On such date, reselection for the selection of Mayor shall be reestablished. He will research the matter further and advise Council at their next meeting. Mayor Mastin advised that an issue came up at the Skateboard Park Committee meeting at Vineyard Park yesterday concerning allowing the voters decide on the site for a Skateboard Park, as an advisory measure. MIS AshikulSmith to include on the Agenda an advisory matter concerning a ballot measure for selecting a Skateboard Park site, since the need to take action on this item wasn't known at the time the Agenda was prepared, and the there is a need for Council to take action before Council's next meeting. Consensus of Council was to include the DRAFT June 19, 2000 Page 9 of 14 matter on this Agenda, and passed by a 4-1 vote. Mayor Mastin advised that at the Skateboard Park meeting at Vinewood Park, it was almost unanimous that the City needs a Skateboard Park, but not a Vinewood Park. The suggestion was made that the voters should be allowed to decide the location. The Skateboard Park has an active list of sites and perhaps the priority sites could be listed on the ballot. He stated that he is not in favor of advisory votes such as this and felt that Council was elected to make these decisions. However, this issue has been around for nearly eight years and he is supportive of an advisory vote of the public. Discussion followed concerning various Skateboard Park sites identified by the Skateboard Park Committee. Some Councilmembers were of the opinion that Council should be able to make a decision on the matter without going to the voters. The issue of having a Skateboard Park in a residential area was discussed. City Manager Horsley advised that the Low Gap Road property may be available for a Skateboard Park and staff will continue to investigate the matter. Dottie Copeland, 1240 North Pine Street, residing across the street from Vinewood Park, noted that the people at the meeting were objecting to having all of the skateboarders coming to their neighborhood, and they wanted to keep Vinewood Park as a neighborhood park. She suggested the concept of having more than one skateboard facility 0in the City. Eric Larson, Chairman of the Planning Commission, advised he attended the meeting at Vinewood Park and discussed the complexity of a Skateboard Park. He was of the opinion that the person suggesting that the issue go before the voters said it more in the context of a threat if the City decided to construct a Skateboard Park in Vinewood Park. In most of the Skateboard Committee meetings, it has been voiced that a skateboard park would not be welcomed in residential areas. He felt it is Council's job to find a less impacted area for the site. PLANNING COMMISSIONER SELECTION PROCESS Councilmember Baldwin stated that it makes sense that each Councilmember should individually select a Planning Commissioner versus the current rotational selection process whereby each Councilmember nominates and all Councilmembers vote on a candidate. He inquired if Council passed a resolution at their next meeting, when would the matter be effective? City Manager Horsley advised that an Ordinance would need to be introduced, then adopted at a subsequent meeting. Council would then adopt a Resolution and then, as the Planning Commissioner's terms expire, it would become effective. Councilmember Baldwin further discussed his concept that as a Councilmember is elected, they appoint their own Planning Commissioner. This would not be a rotational process. He felt the current process leads to very frequent decisions by Council to overturn Planning Commission decisions. DRAFT June 19, 2000 Page 10 of 14 Eric Larson, 123 Clara Avenue, explained that five years ago he was appointed to the Planning Commission by a Councilmember who's philosophy was different than his. He felt he was appointed to the position because of his involvement in the community. It was his opinion that land use decisions are not primarily political in nature and that it is important to have a variety of perspectives on the Planning Commission. Councilmember Baldwin suggested the matter be revisited after the November election. Recessed: 9:10 p.m. Reconvened: 9:15 p.m. 9d. Adoption of Resolution Presentinq Ballot Measure that the City Clerk Position be Appointive Rather than Elective, and Other City Council Approved Ballot Measure(s), Transmittinq Measure to City Attorney for Impartial Analysis, and Authorizinq Ar.quments and Rebuttal Arquments in Favor of Measure City Clerk Ulvila explained that at the Mayor 19, 1999 City Council meeting, Council considered placing a ballot measure before the voters at a Special Election in November 1999 in support of the City Clerk's position being appointive rather than elective. At that time, Council determined that it would be more appropriate for the Ballot Measure to be placed before the voters during the General Municipal Election in November 2000. The proposed Resolution before Council presents the Ballot Measure asking, "Shall the office of City Clerk be appointive?" as well as an argument supportive of the Ballot Measure. MIS Baldwin/Ashiku presenting Ballot Measure to make the City Clerk position appointive rather than elective, be included on the November ballot. Discussion followed concerning making the Argument in support of the Ballot Measure regarding the City Clerk's position stronger. The timeframe for submittal of Ballot Arguments was briefly discussed. City Attorney Rapport suggested a revision to the Resolution to state that Council will present Ballot Arguments in the time required by the County, rather than listing the Arguments as Exhibit A in the Resolution. MIS BaldwinlAshiku to amend motion to include suggested changes to the Resolution as advised by the City Attorney. Further discussion of revising the Argument in favor of the Ballot Measure followed, and Councilmember Ashiku volunteered to submit suggested wording to the City Clerk's office as soon as possible. Discussion concerning past problems in the City Clerk's office and the need for professionalism in the position followed. City Manager Horsley sited an example that a person with no experience taking minutes could be elected to the position and then Council may need to offer that individual training or assign another staff member to those duties. The advantage of having an appointed DRAFT June 19, 2000 Page 11 of 14 City Clerk is that the individual would be tested on their skills and a background check would be made through the Personnel Department to check their qualifications. As an appointed City Clerk, they would be an employee with designated hours and responsibilities. City Clerk Ulvila stated that she was tested by the Personnel Department and a background check was performed prior to being appointed to fill the vacancy of the City Clerk's term in 1998. She stressed that the City Clerk's position is administrative and not a political position. It is important that the City Clerk remain impartial on matters. Councilmember Libby stated that the public has wanted to elect their representatives and do not want their right to vote taken away. She was of the opinion that the position should continue to be elected. Councilmember Smith noted that in the past, the public has wanted to elect the City Clerk. However, the times have changed and the City Clerk is no longer a political but rather an administrative position. He was supportive of the measure. Councilmember Ashiku concurred that times have changed significantly and it is very important that the City Clerk have the skills necessary to fulfill the responsibilities of the job. The public cannot determine if a candidate can fulfill the responsibilities of the position. He expressed a'need for a trained, qualified professional to assume the duties of the position. The City Clerk's position is not political. Mayor Mastin noted that there is no method for verifying a candidate's skills. The City Clerk's duties need to be done accurately and professionally. He discussed the repercussions of electing an individual to the position that is not qualified to assume the job. An appointive City Clerk would come under the same job evaluations and disciplinary action if necessary, as other City employees. Councilmember Baldwin was supportive of an appointed City Clerk and that the Clerk be appointed by the City Council after a thorough employment review. City Attorney Rapport advised that the difference between an appointed and elected City Clerk is that the appointed City Clerk is not required to live within the City Limits. City Manager Horsley discussed the recent hiring of an Assistant City Manager and noted that an Oral Review Board interviewed the candidates and background checks were made concerning their work history and qualifications. Council could decide if an appointed City Clerk position should be recruited by the Personnel Department, if interviews should be conducted by Council or an Oral Review Board, and how testing for the position should be conducted. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: Libby. ABSENT: None. ABSTAIN: None. DRAFT June 19, 2000 Page 12 of 14 Discussion followed concerning the wording of the Ballot Measures to be included in the proposed Resolution. MIS BaldwinlAshiku adopting Resolution 2001-10, presenting Ballot Measures asking the questions: 1) Shall the office of City Clerk be appointive rather than elective? 2) Shall the office of Mayor be appointed by the City Council from among five elected City Council members rather than elected?, 3) If the office of elective Mayor is not eliminated, should the current two-year term of office be increased to a four-year term of office?, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 10. CITY COUNCIL REPORTS Councilmember Smith had nothing to report. Councilmember Libby had nothing to report. Councilmember Baldwin advised that he would return at a later date with a presentation to Council concerning the usage of cell phones and possibly leaf blowers. He distributed information to Council concerning the history of leaf blowers. He expressed concern with grading on the hill south of Gibson Creek Canyon and whether the project developer obtained permits. He also inquired if the City has received comments from the Board of Supervisors regarding billboards, and the Army Corp of Engineers concerning "quiet time" at Lake Mendocino. City Manager Horsley stated no information has been received concerning these matters. Councilmember Ashiku reported that he attended a L^FCO meeting and discussed Calpella Water District receiving partial approval to annex their District with a service agreement to unincorporated areas. The annual Northern California Power Authority (NCPA) conference is scheduled in Monterey in September. Mayor Mastin reported he would not run for reelection as Mayor in the November election. He reported that the Skateboard Park Committee met in Vinewood Park and was attended by approximately 60 people. Many senior citizens at Walnut Village complained about noise factors associated with skateboarding. One parent voiced their opposition to having their children at the Gobbi Street Park unsupervised. Last week he and the City Manager met with Solid Waste Systems and EBA Wastechnologies in Santa Rosa and they have revised the construction schedule that will allow construction prior to the rainy season. They are of the opinion that the Transfer Station will be built. He attended a meeting of MSWMA today and they accepted an offer of $785,000 for the North State Street property from Ron McGehee. The decision to sell the property passed by a 4-1 vote and there was discussion about how wise it was to sell the property before DRAFT June 19, 2000 Page 13 of 14 another transfer station is in operation. He advised that the committee formerly named "Hate Crimes Task Force" has been renamed "Mendocino County Policy Council on Hate Crimes". There is a Memorandum of Understanding (MOU) between the community, law enforcement, and the schools, that Council will address at the next Council meeting. He discussed the role of the agencies involved and noted that a public forum is scheduled on September 14, 200. 11. CITY MANAGER/DIRECTOR REPORTS City Manager Horsley had nothing to report. City Clerk IJIvila reported that she has begun processing Nomination Papers for various elected positions for the November election. Adjourned to Closed Session: 9:55 p.m. 12. CLOSED SESSION a. G.C. _~54956.9¢3){c) - Conference with Leqal Counsel - Anticipated Liti.qation, 1 matter Location: 825 North State Street, A.P. No. 002-091-26 No action taken. b. G.C. _~54957.6 - Conference with Labor Neqotiator Employee Negotiations: All Labor Negotiator: Candace Horsley No action taken. c. G.C. _~54956.8- Conference with Real Property Ne.qotiator Property: Animal Shelter Owner: City of Ukiah and Mendocino County Negotiator: Candace Horsley Under Negotiation: Terms and Conditions No action taken. 13. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 11:25 p.m. Marie Ulvila, City Clerk DRAFT June 19, 2000 Page 14 of 14 MINUTES OF THE UKIAH CITY COUNCIL Adjourned Regular Meeting Friday, August 18, 2000 6c The Ukiah City Council met at an Adjourned Regular Meeting on August 18, 2000, the notice for which had been legally noticed and posted, at 3:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. Staff present: Planning Director Stump, Associate Planner Lohse, Assistant City Manager Fierro, City Manager Horsley, City Attorney Rapport, and Recording Secretary Elawadly. 2. PLEDGE OF ALLEGIANCE Planning Director Stump led the Pledge of Allegiance. 3. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 4. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. PUBLIC HEARING 5a. Introduction of Ordinance Amending the Airport Industrial Park Planned Development to Allow Hotels and Restaurants in the Professional Office Land Use Designation Planning Director Stump reported the hearing's objective is to discuss the proposal to amend the AlP Planned Development Ordinance establishing hotel/restaurants as allowed uses in the Professional Office land use designation within the AlP. The purpose of the amendment would be to accommodate a 75-room up-scale hotel proposed for this particular area of the AlP. The Professional Office designated land within the AlP is situated west of Airport Park Boulevard between Talmage Road and Commerce Drive, and is specifically outlined in Attachment 1 of the Planning Report, dated July 21, 2000. The Planning Commission recently voted 3-2 to deny the proposed Ordinance amendment. The Commission expressed dissatisfaction with the project-by-project amendments to the Ordinance during the past several years, noting that such projects conflict with the "Master Plan" for development in the AlP. The Commission questioned the suitability of the Professional Office land designation for hotel and restaurant development and was of the opinion the Hotel was a good project in the wrong location, referencing the lumber mill to the west and the retail "shopping center" to the eastern and southern portions of the Park. The Planning Commission also felt the proposed Hotel would allow for a loss of opportunities relative to Professional Office Development in the AlP, which in their opinion was acceptable because offices are better suited in the Downtown area. The Commission also noted that Professional Office development opportunities exist in the newly created 32-acre "Industrial/Mixed-Use" area to the south so that the potential loss of Professional Office land would not be an important issue. The subject acreage is situated between Airport Park Boulevard to the east, the lumber mill to the west, Professional Office development to the north, and Commerce Drive to the south. Staff concluded that although DRAFT August 18, 2000 Page 1 of 8 the site is not perfectly ideal, its positive qualities outweigh any potential conflicts with surrounding land uses. The proposed project was determined to be consistent with the Certified Program EIR and that no subsequent or supplemental EIR would be required. It was noted the City Council certified an Environmental Impact Report (EIR) for the build-out of the AlP. A number of potentially significant environmental impacts were identified and mitigated in the document. A Capital Improvement Fee for traffic was adopted for the AlP as a mitigation measure of the Certified EIR. This program provided that a particular fee be collected at the time of Building Permit issuance for necessary street and intersection improvements resulting from increased traffic in the area. During the regular July 26, 2000 meeting, the Planning Commission unanimously approved Site Development Permit No. 00-26 and Variance No. 00-31, which are contingent upon the City Council's adoption of the Ordinance Amendment No. 00-18. Staff stated it is common practice for County seats experiencing growth to make such amendments and it would be unreasonable to expect the AlP Planned Development Ordinance to remain fixed and rigid. Since Ukiah is not a large metropolitan city, development generally occurs on an individual project-by-project basis wherein interest in locating and developing is primarily driven by market conditions, and it is not unusual to amend land use plans in response to changing market, environmental, political, or other circumstances. The AlP has continually evolved wherein periodic reevaluations and amendments of the Ordinance can be regarded as good planning. Staff recommends approval of the Ordinance amendment and supports the concept that the AlP Planned Development Ordinance is a dynamic plan for the growth and development of this area, and as such, is subject to reevaluation and change as market, political, and environmental circumstances change. Staff concluded the Professional Office designated land is situated in a good visitor serving location, and that potentially replacing this five acres with hotels and restaurants is logical given the close proximity to Highway 101, gas stations, and retail commercial land uses. Councilmember Baldwin inquired whether staff supported changes to the AlP Planned Development Ordinance during the past ten years. Mr. Stump replied staff and AlP property owners have disagreed on various Ordinance amendment projects from time to time, but staff has been supportive of good projects in the past. Staff's policy is to work with applicants in shaping projects in a manner which would be acceptable and pleasing to the Planning Commission and/or City Council. City Manager Horsley stated staff's intention is to assist an applicant in the creation of a project that is both workable and conducive to a particular site. It was noted, generally speaking, Plans are formulated to comply with certain objectives, but ideally such Plans are often subject to reevaluation and could be construed as long- range planning tools in many respects. PUBLIC HEARING OPENED: 3:40 P.M. Gary Akerstrom, Ukiah, provided a brief history of the AlP and its correlation to the proposed project. He stated businesses are appropriately scrutinized prior to being allowed to develop in the AlP. Prior to being zoned into the City, all property north of what DRAFT August 18, 2000 Page 2 of 8 is commonly known as Commerce Drive or Hastings was designated as Highway oriented Commercial or Office/Commercial, all property on the west side of Airport Park Boulevard was designated Office/Commercial, and all property located on the east side was designated Highway-Oriented Commercial, which alluded to 14.8 acres of Highway/Commercial that allowed hotel, restaurant, and gas station use. Currently, this land use designation has been reduced to 1.4 acres. Allowing some of those Highway- Oriented uses, in this case a hotel on the west side, does not alter the originally envisioned intention of the AlP. The adjacent lumberyard is located in an area designated Office/Commercial and is considered an existing non-conforming use, which would be utilized differently should this operation be suspended. All property north of Hastings was never designated as Industrial. The concept of the Park being utilized as Industrial was a misconception as the Park is actually a Business Park containing a variety of business uses. The Redwood Regional Center has future plans to expand its facility and the Savings Bank of Mendocino County is in the process of producing plans for its parcel on the corner adjacent to Talmage Road. Mayor Mastin inquired what types of businesses were not considered for the Park. Mr. Akerstrom provided certain examples of businesses not considered for operation in the Park such as a sales/equipment business, various retail stores, and a mobile home park. He referred to the AlP development plan as modified in 1995, and noted this was the time when some of the Office/Commercial land use designation was changed to Professional Office. Al Beltrami, Mendocino County Employees Council, Ukiah, stated he is not speaking on behalf of the County Board of Directors, but rather the Policy Committee who supports the proposed recommendation. He stated the Industrial Park concept, as originally envisioned, is now considered history in many ways wherein many of the Ordinance amendments recommendations have been approved. PUBLIC HEARING CLOSED: 3:48 P.M. Councilmember Smith noted he supports staff in their recommendation of the proposed Ordinance amendment and stated the AlP has not been inundated with industrial businesses desiring this particular site wherein a hotel would be a pleasing addition. Councilmember Ashiku queried staff relative to the lighting requirements and whether the provisions, as outlined in the Conditions of Approval, are sufficient with regard to appropriate shielding. Mr. Stump replied lighting requirements pertain to the Major Site Development Permit, which is contingent upon the City Council's approval of the Ordinance amendment. He stated the Planning Commission in their action for the Major Site Development Permit addressed the Lighting issue in detail wherein a Condition of Approval was imposed for a Final Lighting Plan incorporating appropriate shielding. Councilmember Baldwin inquired that once a precedent has been formulated relevant to allowing hotels/restaurants in this area, could total build-out follow this same plan? DRAFT August 18, 2000 Page 3 of 8 Staff replied affirmatively. Mr. Baldwin inquired regarding the traffic study and questioned whether a hotel/restaurant precedence in this area would denote less traffic as opposed to a build-out of Professional Office use. Staff replied affirmatively during the PM Peak Hours between 4:30 p.m. and 5:30 p.m. Should the build-out reflect hotel/restaurant use, traffic would not be as concentrated as Professional Office would be during the PM Peak Hours. Therefore, the Ordinance amendment would be in scope with the EIR as well as consistent with the associated Capital Improvement Program appropriately formulated for AlP build-out. Replacement mitigation measures would not be necessary should the Ordinance amendment be approved by the City Council. It would also not be necessary to impose additional Conditions of Approval. Mr. Baldwin questioned whether the Traffic Study and accompanying Capital Improvement Program was based on general daytime traffic rather than peak hour traffic. Mr. Stump replied the study was based on the Average Daily Traffic (ADT), but the crux of traffic congestion begins at the PM Peak Hour. Staff's study focused mainly on the PM Peak Hour where mitigation measures would be applicable. Councilmember Libby inquired regarding the Planning Commission's opinion that there exists a more appropriate location for the proposed hotel within the City limits and whether there was a specific location denoted. Mr. Stump replied some of the Commissioners desired the hotel be located in the Downtown, but no specific site was formally discussed. It was noted the Downtown is limited in area in order to accommodate a hotel of this magnitude. The exact percentage of office space available Downtown was not readily known, but there is vacant space available. Councilmember Ashiku expressed his concern regarding the loss of a large parcel where there exists the potential for development of a large office building for this site. However, he addressed this particular parcel's history and noted the proposed hotel development would not be a large transition and/or deviation from the Professional Office zoning to Hotel and/or Highway oriented Commercial zoning. He noted the Hotel would not eliminate what may have been referred to as "historical Industrial land." He commented briefly on the advantages of developing a hotel for this area. He would not support this particular project provided the development was located south of the proposed area and out of the zoning designation. Mr. Stump indicated when the Mixed-Use designation was established, it provided an opportunity for Professional Office development on large vacant parcels and the elimination of 1.5 acres would not be detrimental to this goal. DRAFT August 18, 2000 Page 4 of 8 Mr. Ashiku agreed with staffs conclusion relative to the traffic study that Professional Office use designation would create increased traffic during the PM Peak Hours as opposed to Hotel/Restaurant use at this same time. Mr. Stump further reported that staff investigated what the peak hours would be for hotel/restaurants and the conclusion resulting from a telephone survey within the area revealed the peak hours as being from 6:30 p.m. to 7:30 p.m. Mr. Mastin stated although Ordinance amendments to the AlP are cumbersome, he supported staffs recommendation wherein the change in use designation would not be significant. Mr. Baldwin drew attention to the potential for future traffic congestion on Talmage Road at 2:00 or 3:00 p.m. He expressed his concern relevant to hotel clientele being detained in traffic congestion. He further expressed concern whether the mitigation measures proposed would be sufficient. It was noted when the AlP reaches build-out, there exists the likelihood of significant traffic increases, and no appropriate modification to traffic mitigation measures were proposed that have not been previously addressed and/or modified. Ms. Horsley noted a meeting would be formulated with Caltrans for the purpose of improving and widening Talmage Road, in phases, to accommodate bicycle/pedestrians. Mr. Baldwin inquired whether a Capital Improvement Fee would be paid representing a percentage of the total as determined by the existing traffic mitigation measures thought to be necessary. Staff replied relative to the Capital Improvement Fee, that the Hotel would pay their respective portion when the Building Permit is issued. It was noted the rate of contribution is based upon the traffic study completed for Professional Office and/or Office Commercial for that site, which would be the rate the applicants would contribute. The existing Resolution relevant to the Capital Improvement Fee schedule would not change unless there is evidence traffic would significantly increase in the AlP. It was noted each lot contributes a pre-determined amount to the Capital Improvement Program accessed for the individual parcels based upon the assumed use at the time the Resolution was adopted. This assessed fee schedule may not be completely accurate. It was noted should a zoning change be implemented which would significantly increase the total traffic affecting the necessary mitigation measures, a revision would be made to the existing Resolution. MIS Ashiku/Smith to introduce Ordinance by Title Only, Amending the Airport Industrial Park Planned Development, was carried by an all AYE voice vote. Recording Secretary Elawadly read the title of the Ordinance. DRAFT August 18, 2000 Page 5 of 8 MIS Ashiku/Smith to introduce Ordinance Amending the Airport Industrial Park Planned Development, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None PUBLIC HEARING 5b. Appeal of Planning Commission Condition of approval No. 48 for Major Site Development Permit No. 00-26 Permit Limiting Monument Sign to Eight Feet in Height Planning Director Stump reported the Planning Commission, at the July 26, 2000 meeting, recommended denial of the Ordinance revision. However, staff asked the Commissioners to consider the Site Development Permit in the event the City Council was supportive of the proposed amendment revision. The Planning Commission approved the Findings as well as a number of Conditions of Approval for the Site Development Permit. The applicants filed a timely appeal to Condition of Approval No. 48. This Condition limits the applicant to constructing a monument sign along Airport Park Boulevard in front of the hotel to a height of eight feet. The applicants initially requested a height of 21 feet for the monument sign and since the appeal was filed, the applicants have requested a monument sign be placed at 11.5 feet. This compromise is the subject of the hearing. Staff is supportive of the Planning Commission's action to retain the maximum height at eight feet for various reasons. The first mason being the two other common free-standing monument signs in the Park were held to an eight foot height limit. Practically speaking, an eight-foot monument sign would be appropriate as well as tasteful for the site wherein them would be another sign integrated into the building's architecture and the clientele should have no problems locating the hotel. Councilmember Ashiku inquired whether the attached reader board is considered a part of the proposed monument sign. Staff replied affirmatively and stated this would be a question for the applicants. Provided the eight-foot height limit is retained as recommended, it is still questionable whether this height could accommodate a reader board, which is a design issue. Councilmember Baldwin inquired whether most up-scale hotels incorporate reader boards. It was noted some hotels/motels in Ukiah do incorporate reader boards. The Planning Commission agreed the reader board concept was not a necessary component for such an up-scale hotel and aesthetically detracted from the sophisticated appearance of the facility. PUBLIC HEARING OPENED: 4:08 P.M. Mark Watson, Ukiah, Hampton Inn representative, addressed the signage and/or reader board issue and stated there are specific reasons for the 11.5 feet monument sign height. The monument sign would appropriately guide incoming guests to the hotel's entrance as well as provide conferencing and event information for the corporate/professional clientele. DRAFT August 18, 2000 Page 6 of 8 Councilmember Baldwin inquired regarding the definition of a monument sign. Associate Planner Lohse stated a monument sign is typically a sign incorporating a monument style base and can accommodate poles within the basic structure, but is mainly defined from a free-standing pole sign concept by the fact that the major structural support is monument based. Mark Watson indicated the proposed 11.5-foot monument sign would encompass no visible poles and/or support structures other than the masonry base. Any support structure would be integral to the sign. There would be frame-work surrounding the reader board. Eric Jacobs, Hilton Hotel Corporation, commented in terms of height, a monument sign must be visible by the clientele. He expressed concern that the proposed project's landscaping would eventually block the sign's visibility and, therefore, the hotel's entrance. He supports the reader board concept. It was noted a scripted Hampton Inn logo would be incorporated into the facility's architecture. It was further noted most hotel guests would not utilize the sign for identification purposes, but previously made arrangements to stay at the hotel. Lynn McNamara, Ukiah, Realtor/Broker, supported the Ordinance amendment and addressed the proposed signage concept as compromised by the applicants. PUBLIC HEARING CLOSED: 4:24 P.M. It was noted the Jack-in-the-Box sign is part of the AlP. Councilmember Libby questioned the location of the Ken Fowler monument sign. Staff replied the sign would be located on Airport Park Boulevard in front of the facility and would not be located on the east side of the lot close to the freeway. There would be smaller, subdued rectangular signs on the freeway side. Staff also noted the required landscaping for the Ken Fowler project was designed not to obscure the monument sign. The landscape trees could be spaced for the hotel project in the same manner as the Ken Fowler project. All proposed trees for the project must be consistent with the approved Final Lighting and Landscaping Plan and this Plan must be in substantial conformance with the conceptual Plan, wherein it would be acceptable for the applicants to alter tree locations to coincide with the monument sign. Councilmember Ashiku inquired regarding Condition of Approval No. 20 for the Site Development Permit and whether the Final Lighting Plan incorporated appropriate Iow wattage and shielding. Associate Planner Lohse drew attention to the revised language for Condition of Approval No. 20, specifically item (d), which appropriately addresses the above-referenced inquiry and/or concern. DRAFT August 18, 2000 Page 7 of 8 Mayor Mastin briefly elaborated on the various grounds supporting the maximum eight- foot height for monument signs citing such examples as Park consistency relevant to signage. MIS AshikulBaldwin to deny the Appeal and retain Condition No. 48 as one of the required Conditions of Approval for Major Site Development Permit No. 00-26, as recommended by the Ukiah Planning Commission, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None The City Council congratulated the applicants for a quality project. City Manager Horsley advised that a state committee representing the Community Development Block Grant approved the Homeless Planning and Assistance Grant. She advised the plans regarding the 200 street trees proposed for the State Street corridor were submitted to Caltrans, and the City anticipates a timely response. She noted there would be approximately a $40,000 cash match required by the City and/or Redevelopment Agency at the time these funds are disbursed for a grand total of $70,000 wherein $30,000 could be used for in-lieu services for engineering purposes. 6. ADJOURNMENT There being no further business, the City Council meeting was adjourned to August 23, 2000 at 5:00 p.m. Jim Mastin, Mayor Cathy Elawadly, Recording Secretary DRAFT August 18, 2000 Page 8 of 8 6d, e, f MEMO TO: FROM: Honorable Mayor and City Councilmembers City Clerk Marie Ulvila ~,~Z~_~_~ ~ SUBJECT: City Council Meeting Minutes: August 2, 2000 August 16, 2000 August 23, 2000 DATE: August 31, 2000 The Draft Minutes of the City Council meetings of August 2, August 16, and August 23, 2000 will be forwarded for Council's review at the October 4, 2000 Council meeting. Memos: CC083100 AGENDA SUMMARY 8a ITEM NO. DATE: September 6, 2000 REPORT SUBJECT: REPORT TO CITY COUNCIL REGARDING PURCHASE OF SCHOOL STREET LIGHTING PROJECT ELECTRICAL MATERIALS FROM PLATT ELECTRIC SUPPLY FOR $5,518.01 Pursuant to Section 1522 of the Ukiah Municipal Code, this report is being filed with the City Council regarding the purchase of materials costing more than $5,000 but less than $10,000. Five power pedestals with circuit breakers and contactors for the School Street Lighting Project were purchased from Platt Electric Supply in the amount of $5,145.00. The materials are necessary to the project jointly being completed by the City and the Ukiah Main Street Program. Requests for Quotations (RFQs) were sent to 11 vendors including two local suppliers. Seven responses were returned with Platt Electric Supply being the Iow bidder. The bids, excluding sales tax, were: Platt Electric Supply G. E. Supply Co. Independent Electric Supply, Inc. Industrial Electric Service Consolidated Electric Distributors WESCO Davis, Gregory & Doll Company $ 5,145.00 $ 5,326.00 $ 5,326.05 $ 5,537.O0 $ 5,764.70 $ 6,125.00 No Bid These items will be purchased through the Tree Lighting Sponsorships Trust Account, #900.205.225. RECOMMENDED ACTION: Receive And File Report Regarding Purchase Of Electrical Supplies For School Street Tree Lighting Project From Platt Electric Supply For $5,518.01. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A ~ Michael F. Harris, Risk Manager/Budget Officer John Yoast, Electrical Engineering Technician, Nora' Kennedy, Purchasing Supervisor, and Candace Horsley, City Manager None APPROVED' ,~~"..-"1 .J.~/~ Candace ~o~'sley,-Cit~Manager mfh:asrcc00 0906REPORT 8b ITEM NO.: DATE: SEPTEMBER 6, 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF AUGUST 2000 Payments made during the month of August, 2000, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 25596-25659, 25794-25926, 26067-26210 Accounts Payable Manual check numbers: none Payroll check numbers: 25590-25592, 25595, 25660-25793, 25927-26066 Void check numbers: 25593-25594 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of August, 2000. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements Candace H~3rsl~y,"CiI Manager KRS:WORD/AGENDAJUN00 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF AUGUST 2000 Demand Payments approved: Check No. 25596.25659, 25794-25926, 26067-26210 FUNDS: 100 General Fund $136,064.70 131 Equipment Reserve Fund $2,728.87 142 National Science Foundation $1,664.75 143 N.E.H.1. Museum Grant $3,128.00 150 Civic Center Fund 200 Asset Seizure Fund 203 H&S Education 11489(BX2)(A1 205 Sup Law Enforce Srv. Fd (SLESF) 206 Community Oriented Policing $1,711.42 207 Local Law Enforce. BIk Grant 220 Parking Dist. #10per & Maint $732.32 250 Special Revenue Fund $8,160.49 260 Downtown Business Improvement 300 Gas Tax Fund (2106) 301 Gas Tax Fund (2107) 332 Federal Emerg. Shelter Grant 333 Comm. Development Block Grant $3,705.20 335 Community Dev. Comm. Fund $30,000.00 410 Conference Center Fund $4,891.33 550 Lake Mendocino Bond 555 Lake Mendocino Bond Reserve 575 Garage $568.28 600 Airport $57,582.87 612 City/District Sewer $25,532.70 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 661 Sanitary Disposal Replace 665 Refuse/Debris Control 670 U.S.W. Billing & Collections 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 800 Electric 801 Electric Revenue Fund 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 25590-25592, 25595, 25660-25793 DIRECT DEPOSIT NUMBERS 8350-8453 PAYROLL PERIOD 7/23/00-8/5/00 PAYROLL CHECK NUMBERS 25927-26066 DIRECT DEPOSIT NUMBERS 8454-8555 PAYROLL PERIOD 8/6/00-8/19/00 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS: 25593-25594 $60,717.91 $543.18 $598.41 $676.43 $16,507.37 $160.57 $1,519.92 $3,201.82 $495,879.31 $12,240.29 $2,917.00 $49,369.20 $16,869.15 $9,600.00 $122,328.89 $2,173.75 $20,248.49 $1,092,022.62 $67,809.83 $177,311.46 $219,029.34 $1,556,173.25 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. 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HHHHHHHHHHHHHHHH Z~ O~ UC0 ~o Z 0 :;EH ~ U Om ~Z mO Z O~ m ,--1 ~Z ~0 Z ~0 0 ~ OU~O ~ ~0 O O~ ~Z g HHHH MM HHHHMH O~ o · ooooo0oo > > > :> > :> :> :> 0 O0 O0 O0 O0 O0 0 000000000000000000000000 000~~ oogg~~ oo~~ oo~~o Z~ oo goo o o 00000000 00000000 0 O0 000 O0 O0 O0 O0 O0 O~ O~ O0 ~o~ o ~o ~ o ~u OZ Z Z~ o< [~oo Z~ o~ ~ o ~ZZ ~o~ ogo r'-q Z~ Oc~ U~ Z o ~DDDDDDDD O~ o o [..~ o ~ Zo ~o u ~r~ (..) · > {2> 0 o.~ 00 CO ~0 ~ ~ CO 0 0 ~ 0 0 0 0 0 CO 0 LF} oo u ~ 0 · · . 000 ~0 ~0 gOO ~oo~j~ ...... ~0 HHHO D'- O Z o D-] H > r.j ~ (JO or~ n::o ~ H ~:O H~ O O -o o~ oO H oooo 00o0 o H ~ o ~ oo Z o~ rJ · C> 0 ~ O~ 0 0 0 0 la~ LD 0 0 · 0 · O~ U~ 0 > ~0000000000 Z~ o u~ ~ o 00000000000000 00000000000000 ooo o oo mmm og o ~ ~ oo~oo~ooo~§o O0 O0 000 0 00000000000000 oo~oo~ooo~o ~ o ~0~0~~0~ oo§~oo oo ~oo 00000000000000 o o o ~-~ ~ o'~ o o o · . ~q cq · · 0 ,.-t oo§ oo o · . . ooo Z 0 Z~ 0 ~ ~ 0 0 ~ DO0000000000000 <0 a~E~ 0 o o o3 O0 ~ZZ ~o ZZZ ooo~ 0 0 · 0 0 ~ O~ · ~ O~ · cO CO omo o oo~ O0 ,,, · . , · . . mmmO ~Z o~ ~jc0 Z o ZH O~ Z~ 0 o~ D~o ~om Z o Z o MO r~o o ~Z 'D 0 0 ITEM NO. 8c DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT OF THE ACQUISITION OF SERVICES FROM DANIEL STEEL AND MACHINE WORKS IN THE AMOUNT OF $5,774.13 SUMMARY: In compliance with Section 1522 of the Ukiah City Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of services costing $5,000 or more but less than $10,000. On August 7, 2000 staff discovered damage to the wheels on the Caterpillar 826C Compactor at the landfill. Damage was caused by wire and cable, which wrapped around the inside of the wheels and cut through the steel sidewall of the compactor wheels. Since the compactor is essential equipment for daily operations at the disposal site, staff removed and transported the wheels to Daniel Steel & Machine Works for repair. Daniel Steel completed repairs to all four wheels at a total cost of $5,774.13. Funds are available in the City's budget, account number 660.3401.303.000. RECOMMENDED ACTION: Receive and file report regarding the acquisition of services from Daniel Steel & Machine Works in the amount of $5,774.13. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Seanor, Deputy Director of Public Works Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Fiscal Year 2000/2001 budget sheet APPROVED:,.~(~ ~],~(~ RJs:AG,:om..=~v,...suM Candace Horsley, C!y Manager 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I 0 Z 0 E 0 ---- 0 0 tD E 0 ~'- 0 0 0 0 ITEM NO. 8d AGENDA SUMMARY DATE: September 6, 2000 REPORT SUBJECT: NOTIFICATION OF EXTENSION OF OPTION FOR GROUND LEASE RENEWAL BY MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY The original Ground Lease Agreement with Mendocino Solid Waste Management Authority (MSWMA) for the use of City property off of Plant Road for a Household Hazardous Waste Storage Facility was initially approved by the City Council on October 12, 1995. The terms of the agreement allowed for a five-year Lease, expiring on October 14, 2000, with an option to the Lessee to extend the Lease term for an additional five years to October 14, 2005. The same terms and conditions would apply upon providing the City with a written notice of MSWMA's intent to exercise the option not less than 90 days prior to the expiration of the initial term. The City received the attached letter from Bruce Burton, Chair of MSWMA, on May 3, 2000, notifying the City the Board was electing to exercise the option to extend the Lease to October 14, 2005. On the same date, the MSWMA Board also authorized a letter be forwarded to the City regarding the Hazmobile Facility and the Animal Shelter negotiations, with a request to extend the tenancy of MSWMA to 2010. Both letters were previously forwarded to the City Council upon receipt. The request for the increased tenancy is not being addressed until the negotiations with the County for purchase of the Animal Control Shelter Facility are concluded. RECOMMENDED ACTION' Approve five year extension to Ground Lease Agreement with MSMWA, to October 14, 2005, for the Household Hazardous Waste Storage Facility on City property located on Plant Road, and authorize City Manager to ~xecute Lease document. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. 2. MSWMA MSWMA Candace Horsley, City Manager N/A Letter, dated May 3, 2000, from MSWMA to City of Ukiah Letter, dated May 3, 2000, from MSWMA to City of Ukiah 3. Ground Lease and Amendment between City of Ukiah and MSWMA APPROVED:'--~_~i ~.~ __.~__ Candace Horsley, City I~anager 4:Can:ASRMSWMA.900 ~ Mendocino Solid Waste Management Authority P.O. Box 123 Ukiah, CA 95482 May 3, 2000 Candace Horaley City Manager City of Uktah 300 Seminary Avenue Ukiah, CA 95842 ¥ 3 ZOO0 / RE: Ground lea~e, 298A Plant Road, Ukiah Dear Candace: Pursuant to action of the Board of Directors of the Mendocino Solid Waste Management Authoflty today, please be advised that MSWMA elects to exercise the option in the Paragraph 2 of the Ground Lease Agreement between MSWMA and the City of Uklah dated October 12, 1995, so that the term of the Lease is extended to October 14, 2005. The property in question is part of the Uklah Municipal Sewage Treatment Plant site, and is used by MSWMA for the household hazardous waste program. The City's generosity in making this property available is very much appreciated. We hope. to continue to use it to serve the needs of Ukiah, and all of Mendocino County. Bruce Burton Chairman Mendodno Solid Waste Management Authority Mendocino Solid Waste Management Authority P.O. Box 123 Ukiah, CA 95482 May 3, 2000 Jim Andersen County Administrative Officer County of Mendocino 501 Low Gap Road Ukiah, CA 95482 Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95842 RE: Negotiations for purchase agreement at Animal Shelter site, Plant Road, Ukiah Dear Jim and Candace: The Board of Directors of the Mendocino Solid Waste Management Authority met today and discussed this matter. The Board authorized me to convey to the County of Mendocino and the City of Ukiah that MSWMA is interesting in keeping the HazMobile base facility at its present location, north of the Animal Shelter, and that the needs of the HazMobile program be considered in the ongoing negotiations between the County and City concerning this site. Also, MSWMA requests a further revision of MSWMA lease for the HazMobile site to include an option for MSWMA to extend our tenancy there to 2010. Bruce Burton Chairman Mendocino Solid Waste Management Authority CC: MSWMA Board of Directors Board of Supervisors Ukiah City Council GROUND LEASE AGREEMENT This Lease, made-this .... 12t~ay of October , 1995, by and between the CITY OF UKIAH, a general law municipal corporation, acting by and through its City Council, hereinafter referred to as "Lessor" and MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY, a joint powers agency formed pursuant to Government Code Sections 6500 et seq., hereinafter referred to as "Lessee." RECITALS: 1. Lessor has the authority contained in Government Code 37380, 37389 and 37395 to lease municipal property, and determines that the use of certain property owned by the Lessor is not required for its use at this time and is available for lease. 2. Lessee intends to lease undeveloped municipal property (hereinafter "the leased premises") from Lessor to construct and maintain a household hazardous waste storage facility for the use of the general public, including the residents of the City of Ukiah. LEASE AGREEMENT 1. LEASE. The parties hereto agree that on the terms and conditions hereinafter expressed, Lessor does hereby let to Lessee and Lessee does hereby hire from Lessor the leased premises located at the Ukiah Municipal Sewage Treatment Plant site, including a non- exclusive right of access thereto, as more particularly depicted and described in the attached Exhibit A, which is incorporated herein. 2 . TERM The term of this lease shall commence on October 15, 1995, and shall continue in effect for period of five (5) years, expiring at midnight on October 14, 2000. Lessee shall have the option to extend the lease term for an additional five (5) year period to and including midnight on October 14 , 2005, on the same terms and conditions, by providing Lessor with written notice of its intent to exercise the option not less than ninety (90) days prior to the expiration of the initial term. 3. RENT. 3.1 Amount. Lessee shall pay Lessor rent in the amount of one dollar ($1.00) per year plus any rent due under Section 6.2.F. s:\u~agrrnts95~swma.ls October 5, 1995 3.2. When due. Except as provided in Section 6.2.F, rent shall be due on the first day of the lease term and on that same day and month each year thereafter, or Lessee may prePay the rent for the full five year term. 3.3 Payment of taxes and assessments. Lessee shall also pay any real property, possessory interest or personal property taxes and assessments .imposed on the leased premises, property located on or affixed to the leased premises, or as a result of the lease, use or ownership of the leased premises. 4. USE AND IMPROVEMENTS. 4.1 Condition of the leased premises. Lessee hereby agrees to accept the use of the leased premises in "AS IS" condition, understanding that Lessor makes no representations as to the condition of the premises or its suitability for the uses contemplated by Lessee. Lessee represents that it has made a thorough inspection of the premises and has undertaken to repair or adequately warn of any conditions on the premises that might constitute a hazard or danger to persons using or present on the leased premises. 4.2 Use of leased premises. Lessee shall use the leased premises exclusively as a household hazardous waste storage facility ("the facility") for household hazardous waste, as defined in Health and Safety Code Section 25218.1(e), and hazardous waste collected from conditionally exempt small quantity generators (CESQC's), as defined in Health and Safety Code Section 25218.1(a), in connection with Lessee's operation of a mobile household hazardous waste collection program. Lessee may not use the site as a household hazardous waste collection facility as defined in Health and Safety Code Section 25218.1(f) and Lessee shall not allow members of the general public or CESQC's to bring household hazardous waste directly to the leased premises. All household and other hazardous waste stored at the facility ~hall be properly transported to lawful disposal sites. 4.3 Construction of improvements. Lessee shall construct on the leased premises entirely at its own expense all required improvements, including a concrete slab on grade and footings to support a prefabricated, rigid framed, open-sided, metal structure to house household hazardous waste lockers, the metal structure and lockers, a perimeter fence with locked gate, site utilities and an all weather site access road and turn around (collectively, "the Improvements."). Prior to construction, Lessee shall furnish Lessor with plans and specifications for the Improvements and associated landscaping, and the construction and/or installation of the Improvements and the installation of landscaping on the leased premises, and shall not commence construction until the Lessor, through its City Manager or his or s:\u~agrmts95~swma.ls October 5, 1995 2 her designee, has approved the plans and specifications. Lessee shall construct and/or install the Improvements and landscaping in compliance with the Lessor approved plans and specifications. Lessee shall construct the Improvements and develop the leased premises in compliance with all applicable city building and other. code requirements and all applicable state and federal statutes, regulations and other laws. Lessor shall take all necessary steps to promptly review and approve submittals by Lessee, so as to minimize any delay in construction. 4.4 Ownership of Improvements. Ail improvements constructed by Lessee, except the prefabricated metal building, the roof structure, the fencing and the.hazardous waste lockers, shall immediately become the property of Lessor. 4.5 Improvements and modifications. After its initial construction Lessee shall not make structural changes to the exterior of the Improvements, construct additional structures on the leased premises, modify the all weather ground surfaces, or change the use of the leased premises without the prior written approval of Lessor, through its City Manager or his or her designee. 4.6 Maintenance and repair. Lessee agrees to keep the premises and all improvements in good repair and order and to bear the full cost for all maintenance and repair of the leased premises and all Lessee installed improvements, and a pro-rata share of the cost of maintaining the access road from Plant Road to the leased premises. Lessee shall negotiate its share of access road maintenance with Mendocino County. 4.7 Permits. Prior to engaging in any activity requiring one, Lessee shall acquire any necessary or required permits from the appropriate regulating body for the use of the leased premises. 4.8 Compliance with laws. Lessee shall insure that no alcoholic beverages are possessed or consumed on the 'leased premises at any time. Lessee shall not use or permit the leased premises to be used except in full compliance with all rules, regulations, laws or ordinances of the City of Ukiah, the State of California, and the United States of America. 4.9 Utilities. Lessee shall furnish at its sole expense all utilities necessary for use of the leased premises, including, but not limited to, water, sewer service, electricity, natural gas, and garbage collection. Lessee shall obtain permission from Willow Water District to connect to the existing water service and shall pay all related fees. Lessor will allow Lessee access to the sewer plant for the water connection and connection to existing sewer and electrical services at the sewer plant, at locations and subject to s:\u~3grmts95~nswma.ls October 5, 1995 3 conditions determined by Lessor. Lessee will pay all installation costs and fees and will install an electrical meter, comply with all policies of the electric utility and open an electrical service account with the City of Ukiah. 4.10 Maintenance of a nuisance. Lessee shall not allow the use of the leased premises, including access to the leased premises from Plant Road, to become a public or private nuisance or unreasonably interfere with the use of adjacent property by other lessees of the City of Ukiah or private property owners. 4.11 Condition of leased premises upon lease termination. Upon termination of this lease or any abandonment of the leased premises by Lessee, Lessee shall leave the leased premises, or any groundwater or property affected by the use of the lease premises, completely free of any contamination by toxic or hazardous substances resulting from Lessee's use of the leased premises. 5. ASSIGNMENT. Lessee shall not assign this lease or any interest therein or sublease the leased premises without the prior written approval of Lessor. 6. INDEMNIFICATION AND INSURANCE. 6.1 Indemnification. Lessor shall not be liable for and is free from the cost of any damages for personal injury or property damage resulting from any use of the premises by Lessee, including any activities by third parties who use the leased premises during the term of this lease, with or without the permission of Lessee, or any defective condition or faulty construction of the leased premises existing at the time of letting or arising thereafter. Lessee covenants and agrees to indemnify and save harmless Lessor, and its officers, agents and employees, from and against any and all claims, liability, loss, costs, or other obligations, including reasonable attorney's fees, the fees of experts, consultants, or investigators, and the costs of completely abating or cleaning up any contamination of the leased premises, waters of the State of California, or other properties, -on account of or arising out of Lessee's use of the leased premises, improvements thereon, or the transportation or disposal of hazardous waste stored there. 6.2 Liability insurance. Lessee shall procure and maintain for the duration of this lease insurance against claims for injuries to persons or damages to property, including the leased premises, which may arise from or in connection with its use of the leased premises pursuant to this lease. s:\u~agrmts95\mswrna.ls October 5, 1995 4 ae B · MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: , Insurance Services Office ("ISO") Commercial General Liability Coverage Form No. CG 00 01 11 85. . ISO form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. Worker's Compensation insurance as required by the Labor Code of the State of California and Employers Liability insurance. Pollution liability coverage at least as broad as ISO Pollution Liability Coverage Form (Designated Sites) No. CG 00 39 10 90. 5. Fire and extended coverage insurance. MINIMUM LIMITS OF INSURANCE Lessee shall maintain limits no less than: . General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the leased premises. . Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. , Workers' Compensation and Employers Liability: Workers' compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. · Pollution coverage. $200,000 per occurrence and $400,000 aggregate annual. If the coverage is an aggregate limit, the aggregate limit must apply separately to the leased premises'or be twice the stated amount. o Fire and extended coverage insurance. Upon completion of the construction of the Improvements on the premises, Lessee shall carry fire insurance with extended coverage endorsements approved by Lessor, jointly in the names of Lessee and Lessor, covering not less than the full insurable replacement cost of the improvements. s:\u~ag rmts95~m swma.ls October 5, 1995 Ce De DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the Lessor. At the option of the Lessor, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Lessor, its officers, officials, employees and volunteers; or the Lessee shall procure a bond guaranteeing 'payment of losses and related investigations, claim administration and defense expenses. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: . a , b , c · d · General Liability and Automobile Liability Coverages The Lessor, its officers, officials, employees and volunteers are to be covered as insureds as respects; liability arising out of activities performed by or on behalf of the Lessee, products and completed operations of the Lessee, premises owned, occupied or used by the Lessee, or automobiles owned, leased, hired or borrowed by the Lessee. The coverage shall contain no special limitations on the scope 'of protection afforded to the Lessor, its officers, officials, employees or volunteers. The Lessee's insurance coverage shall be primary insurance as respects the Lessor, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Lessor, its officers, officials, employees or volunteers shall be excess of the Lessee's insurance and shall not contribute with it. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Lessor, its officers, officials, employees or volunteers. The Lessee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. · Workers' Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the Lessor, its officers, officials, employees and volunteers for losses arising from Lessee's possession of the Leased Premises, pursuant to this Lease. s:~u~agrmts95Vnswma.ls October 5, 1995 3. Fire and extended coverage insurance , · Said policy or policies, or copies thereof, shall be deposited with Lessor,.and Lessee shall pay all premiums and other charges payable with respect to such insurance. In the event of damage to any improvements on the leased premises, Lessee shall rebuild, repair or otherwise reinstate the damaged Improvements in a good and substantial manner according to applicable Uniform Code standards. The reconstruction required herein shall commence within ninety (90) days after the damage occurs, and shall be pursued diligently to completion. Pollution liability coverage. The retroactivity date .shall be the date household hazardous waste or other hazardous waste permitted by this Lease is first brought to the leased premises. The policy period shall extend to and including the date this lease terminates and the lessee shall purchase an Extended Reporting Period Endorsement. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Lessor. E. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A:VII and who are admitted insurers in the State of California. F. VERIFICATION OF COVERAGE Lessee shall furnish the Lessor with certificates of insurance and with original endorsements effecting coverage required by this Lease. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms provided by the Lessor. Where by statute, the Lessor's workers' compensation- related forms cannot be used, equivalent forms approved by the In- surance Commissioner are to be substituted. All certificates and endorsements are to be received and approved by the Lessor before Lessee takes possession of the Leased Premises. The Lessor reserves the right to require complete, certified s:',u~agrmts95~swma.Is October 5, 1995 7 copies of all required insurance policies, at any time. If Lessee fails to provide the coverages required herein, the Lessor shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the rent which shall be due and payable within fifteen (15) days after notice to Lessee that Lessor has paid the premium. 7. TERMINATION. Failure to pay rent within fifteen (15) days of the due date, or to comply with any other provision of this lease within a period of fifteen (15) days following receipt of a written notice of noncompliance from Lessor, shall constitute a material breach of the lease °and furnish grounds for termination of this lease. Lessor may terminate this lease upon ten (10) days prior written notice delivered to Lessee based on Lessee's failure to comply with the insurance requirements of paragraph 6.2. Failure to complete the Improvements and begin accepting household hazardous waste from the general public within one (1) year from the effective date of this lease shall constitute grounds for termination of this lease. Any action taken or suffered by Lessee as a debtor under any insolvency or bankruptcy laws, including the filing of a voluntary or involuntary petition in the United States bankruptcy court, and any assignment for the benefit of creditors or the appointment of a receiver shall constitute a breach of this Lease. In such event, Lessor shall have the right to terminate this Lease and retake possession of the Leased Premises and the Improvements. Upon termination of the lease, Lessee shall remove from the leased premises the prefabricated building, fence materials and hazardous waste storage lockers, and, if Lessor notifies Lessee to do so within thirty (30) days after the termination date, restore the leased premises to the condition it was in before the effective date of this lease. 8. HOLDING OVER. Holding over by the Lessee after the termination of this lease shall not constitute a renewal or extension thereof or give the Lessee any rights hereunder or in or to the leased premises. 9. INSPECTION. The Lessor and its authorized representatives shall have the right, at any reasonable time during the term of this lease, with or without prior notice to Lessee, to enter upon the leased s:~u~agrmts95~nswma.ls October 5, 1995 8 premises, or any part thereof, to inspect the same, and all buildings and other improvements erected and placed thereon. 10. ATTORNEY'S FEES. In any legal action to enforce any of the terms of this Lease the prevailing party shall pay the other party its reasonable costs, expenses, and attorney's fees. ll. TIME OF ESSENCE. Time is of the essence of this agreement. 12. WAIVER. Lessor's waiver of any default in Lessee's performance of any condition of this Lease, including the obligation to pay rent, shall not constitute a waiver of remedies available for a subsequent breach of the same or a different condition of this Lease. Acceptance of subsequent rental payments from Lessee or its assignees shall not constitute a waiver of the failure of Lessee to pay rent or obtain prior approval to an assignment of this Lease. 13. NOTICES. Except as otherwise expressly provided herein, any written notice required by this lease shall be deemed given and received when personally served or 48 hours after being placed in the United States mail, with proper first class postage prepaid, and addressed as follows: TO LESSEE: TO LESSOR: Mendocino Solid Waste Management Authority C/o Michael Sweeney 118 Barbara Street Ukiah, CA. 95482 City Manager Ukiah Civic Center 300 Seminary Avenue Ukiah, CA 95482 Any party hereto may give notice of an address change under the · provisions of this paragraph and thereafter all notices shall be given to that address. 14. PARAGRAPH HEADINGS. Paragraph headings are included ,for the convenience of the parties and are not intended to define or limit the scope of this Lease. s:\u~agrmts95~nswma.ls October 5, 1995 9 15. PREVIOUS AGREEMENTS. Any and all existing statements or agreements, whether oral or written, or renewals thereof, between the parties hereto, covering the same subject matter, are hereby canceled and superseded by the. terms of this Lease, and such prior agreements, statements or understandings shall have no further force or effect. 16. BINDING EFFECT; CHOICE OF LAW. ~Subject to the provisions herein restricting voluntary assignment or subletting, this Lease shall apply to and bind the parties, their personal representatives, successors and assigns. This lease shall be governed by the laws of the State of California, and is to be performed in the County of Mendocino, State of California. 17. DUPLICATE ORIGINALS. This Lease may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of this Lease. Entered on the date first written above. ATT T: c By: CITY OF UKIAH MENDOCINO SOLID WASTE MANAGEMENT AUTHORITY LESSEE s:\u~agrmts95~mswma.Is October 5, 1995 10 EXHIBIT "A" The leased premises encompasses the following described real property: All that certain real properly situated in Lot 70 of the Healey's Survey and Map of the Yokayo Rancho more particularly described as follows: Beginning at a 3/4" iron pipe monument at the most Northwesterly corner of that certain real property delineated on a Record of Survey Map for City of Ukiah filed in Map Case 1, Drawer 10, Page 38, Mendocino County Records, and said monument being a point on the East right of way line of the Northwestern Pacific Railroad; thence South 21°32'20" East, along said East right of way line, 282.0 feet; thence North 68°27'40" East, 30.0 feet to the true point of beginning, said true point of beginning also being the Northwest corner of that real property described in an unrecorded Dog Pound Site Lease Agreement between the County of Mendocino and the City of Ukiah, executed April 14, 1971; thence North 68°27'40" East along the North line of the last described real property, 47.3 feet; thence North 21°32'20" West, 261.56 feet, to the .North line of said certain real property delineated on the Record of Survey Map; thence South 83°16'10" West along last said North line, 48.93 feet; thence South 21°32'20' East, 274.07 feet, to the true point of beginning. Excepting therefrom the North 10 feet of the above described certain real property. Together with a non-exclusive right of way for ingress and egress more particular described as follows: Commencing at a 3/4" iron pipe monument at the most Northwesterly corner of the parcel of land as delineated on the above described Record of Survey for the City of Ukiah; thence South 21°32'20.. East along said East right of way line of the Northwestern Pacific Railroad, 282.0 feet; thence North 68°27'40" East, 30.0 feet to said Northwest corner of that real property described in the unrecorded Dog Pound Site Lease Agreement; thence North 21°32'20" West, 274.07 feet to the North line of said parcel of land as delineated on the described Record of Survey for the City of Ukiah; thence South 83°16'10" West, 31.03 feet, to the point of beginning. Together with the right to use the non-exclusive right of way for Ingress and egress granted to the County of Mendocino pursuant to the said unrecorded Dog Pound Site Lease Agreement more particularly described as follows: Beginning at a point on the East right of way line of the Northwestern Pacific Railroad distant thereon South 21°32'20" East, 282.0 feet, from a 3/4" iron pipe monument at the most Northwesterly corner of that certain real property delineated on said Record of Survey Map for the City of Ukiah; thence South 21°32'20" East, 418.1 feet; thence North 84°36'30" East, 80.5 feet, more or less, to a point on the existing chain link fence line; thence North 21°32'20" West along said existing fence line, 140.5 feet; thence South 68°27'40.. West, 47.3 feet; thence North 21°32'20" West, 300.0 feet; thence South 68°27'40" West, 30.0 feet to the point of beginning. 4:PW:Desc AMENDMENT TO GROUND LEASE AGREEMENT This Amendment to the Ground Lease Agreement ("AGREEMENT") dated October 12, 1995, between the CITY OF UKIAH and the MENDOClNO SOLID WASTE MANAGEMENT AUTHORITY, is made this /~/' day of ,,~,,~/~, 2000. The designated sections of the AGREEMENT are amended as follows: 4.2 Use of leased premises Lessee shall use the leased premises exclusively as a household hazardous waste storage facility ("the facility") for household hazardous waste, as defined in Health & Safety Code Section 25218.1(e), and hazardous waste collected from conditionally exempt small quantity generators (CESQG's), as defined in Health and Safety Code Section 25218.1(a), in connection with Lessee's operation of a mobile household hazardous waste program, except that Lessee may also use the premises for storage and collection of recycled electronics, subject to written Lessor authorization, which Lessor may withdraw at any time. Lessee may not use the site as a household hazardous waste collection facility as defined in Health and Safety Code Section 25218.1(0 and Lessee shall not allow members of the general public ,,r... r,~enr,,o..._...,..., to bring household hazardous waste directly to the leased premises, except that Lessee may, upon receipt of written authorization from Lessor which may be revoked at any time, allow CESQGs to drop. off hazardous waste by prior appointment. All household and other hazardous waste stored at the facility shall be property transported to lawful disposal sites. (new) 4.31 Facility expansion Lessee may expand the facility in existence on the date of this Amendment by extending the concrete slab area fourteen (14) feet to the west, and covering this extension with a new metal roof structure which shall be lower in height than the existinA, adjacent roof structure. The extended concrete slab area shall include spill berms. Fencing shall be modified to enclose the facility extension. Lessor shall not commence construction of the facility expansion until the Lessor, through its City Manager or his or her designee, has approved the plans and specifications. 13. NOTICES Except as otherwise expressly provided herein, any written notice required by this lease shall be deemed given and received when personally served or 48 hours after being placed in the United States mail, with proper first class postage prepaid, and addressed as follows: TO LESSEE: General Manager Mendocino Solid Waste Management Authority :101 W. Church Street, #9 P.O. Box 123 Ukiah, CA 95482 TO LESSOR: City Manager Ukiah Civic Center 300 Seminary Avenue Ukiah, CA 95482 Any party hereto may give notice of an address change under the provisions of this paragraph and therafter all notices shall be given to that address. All other terms and conditions of the AGREEMENT shall remain in force. This Amendment is entered on the date first written above. CITY OF UKIAH (LESSOR) City Clerk MENDOClNO SOLID WASTE MANAGEMENT AUTHORITY Chairman City of Uklah, C4dlloml~ Certified To Be A Tn~e ~ Extoll Copy ITEM NO. 8e DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AMENDING APPENDIX TO CITY CONFLICT OF INTEREST CODE The Political Reform Act requires every local government agency to review its conflict of interest code biennially to determine if it is accurate or, alternatively, that the code must be amended. Once the determination has been made to amend, a notice must be submitted to the City Council no later than October 1 of even-numbered years. The City Council is the code reviewing body for City agencies. The City Clerk has notified each City department to review the disclosure categories for Conflict of Interest Code as found in the Appendix and recommendations have been submitted to amend several positions listed. These amendments are reflected in the Appendix as highlighted areas. RECOMMENDED ACTION' Adopt Resolution Amending Appendix to Conflict of Interest Code. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. Determine modifications must be made to the Appendix, identify changes, and adopt Resolution with revised Appendix Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Marie Ulvila, City Clerk ~ ~ Candace Horsley, City Manager 1. Resolution Amending Appendix to Conflict of Interest Code 2. Exhibit A to Resolution: Current Appendix with proposed changes. Candace Horsley, C~y Manager ASR:conflict2000 RESOLUTION NO. 2001 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING APPENDIX TO CONFLICT OF INTEREST CODE WHEREAS, 1. The Political Reform Act ("the Act," Gov. Code § 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes; and 2. The Fair Political Practices Commission (FPPC) has adopted a regulation (2 C.C.R. § 18730) containing the terms of a standard conflict of interest code, which can be incorporated by reference and may be amended by the FPPC after public notice and hearings to conform to amendments in the Act; and 3. On March 6, 1991, in Resolution No. 91-46, the City Council adopted the standard conflict of interest code by reference; and 4. Resolution No. 91-46 contained an Appendix which set forth the disclosure categories for the various positions in the City of Ukiah government who make decisions that could affect an economic interest; and 5. Various job titles and duties have changed since the Appendix was originally adopted and the Appendix requires amendment to reflect the currently effective job titles and duties within the City of Ukiah; and 6. Under Government Code Section 87306.5 every other year beginning in 1992, the City Council must either amend its City Code or determine that no amendments are necessary. NOW, THEREFORE, BE IT RESOLVED, that this Resolution supersedes all other resolutions establishing Appendix to Conflict of Interest Code in the City of Ukiah and the attached Appendix to Conflict of Interest Code (Exhibit A) is hereby adopted, effective Resolution No. 2000- Page 1 of 2 September 6, 2000, and shall remain in effect until further amended by resolution of the City Council. vote: PASSED AND ADOPTED this 6th day of September 2000, by the following roll call AYES: NOES: ABSTAIN: ABSENT: ATTEST: Marie Ulvila, City Clerk Jim Mastin, Mayor Resolution No. 2000- Page 2 of 2 EXHIBIT A RESOLUTION NO. 2001- APPENDIX TO CONFLICT OF INTEREST CODE DISCLOSURE CATEGORIES FOR CONFLICT OF INTEREST CODE (Effective September 6, 2000) RANGE OF DUTIES POSITION REPORTABLE INTERESTS a. Employees whose duties are broad and indefmable Mayor*, Councilmembers*, City Manager*, City Attorney*, Assistant City Manager*, City Treasurer*, Community Services Director, Finance Director*, Fire Chief, Fire Battalion Chief, Fire Marshal, Planning Commissioners*, Planning Director, Police Chief, Police Captain, Public Utilities Director, Public Works Director/City Engineer, Risk Manager/Budget Officer, Ukiah Valley Conference Center/Plaza Manager All sources of income, interests in real property and investments and business positions in business entities Employees whose duties involve contracting or purchasing for a: Entire City City Clerk, Deputy City Clerk, Deputy Public Works Director, MIS Coordinator, Purchasing Agent, Purchasing Supervisor Investments and business positions in business entities, and sources of income which provide services, supplies, materials, machinery or equipment of the type utilized by the entire City (excluding Schedules B & C 1) b. A specific City Department ~, Museum Director, Electric Sup.,ervisor SupervlSOr..~!~~~, Landfill Supervisor, Public Works ,,S..up.,erintendent, ~~ Investments and business positions in business entities, and sources of income which provide services, supplies materials, machinery, or equipment of they type utilized by the designated- employee's department (all schedules excluding schedules B & C 1) Note: Included solely for disqualification purposes. Disclosure requirements imposed by Government Code Section 87200. Solely required to complete Form 721 or any successor form. (See 2 C.C.R. {}18730, Section 3.) If the City hires "consultants" as defined in 2 C.C.R. {312700, the City Manager shall describe in writing the consultant's duties and, based upon that description, shall determine the scope, if any of his or her reporting obligations. The City Manager shall forward a copy of this determination to the Fair Political Practices Commission (FPPC). Res:Appendix2000 ITEM NO. 8f DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF BUDGET AMENDMENT FOR CITY CLERK DEPARTMENT CASSETTE RECORDER AND HIGH SPEED DUPLICATOR EQUIPMENT Subsequent to the Fiscal Year 2000-2001 Budget adoption, there has been a need for the City Clerk's Department to purchase new recording equipment for the taping of City Council meetings, as well as a high-speed duplicator in order to make copies of these cassette tapes. The Lanier Reformatter (tape duplicator) was purchased in 1994 and the Lanier Recorder in 1997. The Lanier Recorder records at a Iow speed, thereby necessitating the Reformatter to make copies that are compatible with Dictaphones and regular stereo equipment. Due to extensive use of the Reformatter, it is no longer usable. Replacement pads have been requested, but Lanier has informed the City Clerk's office that it has discontinued making pads for the Reformatter and will no longer sell the Reformatter or the Recorder. A survey of other cities' use of recording equipment was conducted and the Marantz recorder was highly recommended. The Purchasing Department sent out a Request for Quotation (RFQ) for a recorder and duplicator to nine vendors and received six responses. The lowest bid received was from Long's Electronics in the amount of $887 (including tax) for the combined equipment. Since the Lanier Recorder is still operational, staff is investigating options whereby the equipment could be used for organizations meeting in the Council Chambers, or selling the equipment to another city or organization. Staff recommends an amendment to the 2000-2001 budget in the amount of $887, since this expense was incurred since the original adoption. RECOMMENDED ACTION: Approve amendment to the 2000-2001 Budget authorizing the expenditure of $887 in account 100.1101.690.000 to purchase a cassette recorder and high speed duplicator. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine budget amendment is not appropriate and direct staff to secure funding from another City Clerk account. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Marie Ulvila, City Clerk ~ ~ Candace Horsley, City Manager and Mike Harris, Risk Manager/Budget Officer 1. Budget Worksheet APPROVED: (~~ ~~o,.,_ Candace H(~rsley~'C~ty I~anager ASR: Budget Amendment-Recorder .4~ -- cOO o o : : : : 0 Z 0 AGENDA SUMMARY 8g ITEM NO. DATE: September 6, 2000 REPORT SUBJECT: AWARD OF BID FOR PURCHASE OF ONE HEART MONITOR/DEFIBRILLATOR IN THE AMOUNT OF $11,960.00 TO MEDTRONIC PHYSIO-CONTROL AS A SOLE SOURCE PROVIDER SUMMARY: Included in the adopted 2000/2001 Budget is the replacement of one heart monitor /defibrillator used by paramedics for cardiac related emergency calls. The Fire Department has standardized all four of its heart monitor/defibrillators with Medtronic Physio-Control units which allows for standardized operation and support systems. This proposed purchase would replace an obsolete Lifepack 5 with the latest Lifepack 12 model. The Lifepack 12 allows for cardiac pacing, which is a new protocol authorized for paramedics and oxygen saturation monitoring which normally requires a separate piece of equipment. The Lifepack 12 also includes an Automatic External Defibrillator (AED) option which allows EMT-ls to defibrillate. Because of equipment standardization, Medtronic Physio-Control is the sole source for this piece of equipment. This expense is approved in the 2000/2001 budget in account 100.2101.800.030. RECOMMENDED ACTION: Award bid for purchase of one Monitor/Defibrillator in the amount of $11,960.00 to Medtronic Physio-Control as a sole-source provider. ALTERNATIVE COUNCIL POLICY OPTION: Determine the sole-source purchase of one Medtronic Physio-Control Lifepack 12 Monitor/Defibrillator is inappropriate, do not authorize, and provide direction to staff. Citizen Advised: N/A Requested by: Fire Department Prepared by: Skip Williams, Firefighter/Paramedic Coordinated with: Dan Grebil, Interim Chief Officer and Dean Hutton, Acting Fire Chief Attachments: 1. Vendor Quotation 2. Excerpt of 2000/2001 Budget APPROVED: ' (~ Cand-ace Horsley, Ci~ Manager .-- 2,1~.L) 1 iXU.X .1. t.._£'.t'l I ~ .L U - LU_', J..t~uL PHYSIO-CONTROL To: Sldp Will~m~s U~ Fire Depaxtmcnt PHONE: 707-463-6276 FAX: 707-462-6068 Medt¢onic Phy$1o-Con~'ol Corp, 18ll Willows Rob:tel NE Po~.~ C~ce Box 97023 Radmond. WA 9BO/3-9723 USA T~J: 8~,~9.1142 ~'. 425.867.4146 InfarCT; ~.ph~Sl~ontrol.uOm Sales Quotation #: SMB3135898-A Page #: 1 Quote Date: 8/9/2000 Representative: Ami Mohamed 800-442-1142 x2977 FOB: Shipp~ng. Terms: 45-60 ~-- Net 30 Days LP 12B RP-LP12B This quote is firm until: 9/25/2000 _Description LI~"EPAK 12 defib/monltor wl3D® Diphasic Technology ALL PHYSIO-CONTROL PRODUC'~ ON ABOVE QUOTE ARE YEAR 2f333 COMPLIANT. [aOLI-~WING PRICING yALID ONLY WHEN QUCrm is ~u-~CHASF-~ [~ rm ~rn~ (Ot~nON~L ~TC_~ViS ~OT LIFEPAK 12: manual d¢fibdltafiom 3D~ Biphasic Tcdmology, 3 L~d ECG c~le, QUIK-COMBOTM therapy cable, 2 sets QUIK-COMBO~ paciag/d¢fibrillafion/ECG electrodes, 3 pack ECG electrodes, 3 toils paper and operating instructions. ('Battcric5, hm'd paddles aM case not included)- Unit Ot.v. price Discount ~Lte.[ 1 $9,395.00 $9,395.00 BIPHASIC FEA'IT.H~ PROMO DISCOUNT 1 -$900,00 -$900.00 . T-I LIFEPAK $ Trade-in value for LIFEPAK® 5 defibrillator/monitor Less Discount reflects a $200.00 cash discount and additional trade-in value for above LP5 unit AED Option for the LIFEPAK 12 -$500.00 -$500.00 1 -$1,305.00 -$1,305,00 1 No Cha~e Pacing Option for the LIFEPAK 12 I $I,500.00 $250.00 $1,250.00 Continued next page... NOTE: TERMS CONTAINED ON THE REVERSE SIDE OF THIS DOCUMENT ARE EXPRESSLY MADE PAl:iT OF THIS SALES AGREEMENT SMB AND ARE INCORPOI~ATED HEREIN. SpecilLcabon.$ 8nd proc;es subject lo oh,~nga without notice. Applicable freight and SaleS taX will b~ udded to lt~e qUt3tE-~'d purct~aSo price. /~menca'~ u~, ~'~,,,,,, t,,¢,.;~rvw~,; r4,.~,,,:.;,,,, pHYSIO-CONTROL To: Skip Williaat~ Ukiah Fire Dep~ent PHONE: 707-463-6276 FAX: 707-462-6068 Modtronic physio-Control Coq). 11811 W~llowS Road NE Poat OIhcc Rox 9702,3 Redmond, WA 98073-9728 LJSA Tal: 800.4A2.1142 1 0z: d25.867-'~146 Irfl. omet: wwW, Dh~,~ocor'ltl'Ol.C, nm [nieraO[: www.mcCttmnic.cofr~ Sales Quotation #: SMB3135895-A Page #: 2 Quote Date: 8/9/2000 Representative: Amr Mohamed 800-~.d2-1142 x2977 FOB: Redmond, WA Shipping: 45-60 Terms: Net 30 Days . Pert # This quote is Descri_~tion Continued... SpO2 Option [or the LIFEPAK 12 Includes 4 fL cable and sensor sample pack. fLrm until: 9/25/2000 Unit Price. Discount Total 1 $1,250.00 $150.00 $1,I00.00 8, LP12PRNT100 9. BSS2 I 0. 3006228 1 1. 3011086-02 100mm Printer - Factory installed Include~ main trunk cable, 4-wire limb Icad a!t~hment and 2 rolls of 100mm recording paper. Battery Support System 2 Includes power cord and opcrafiog instructions (Battarios not included). Standard Hard Paddles 1 pair, for use with Ihe LtFEPAK 12 defibdllatodmonitor Basic carrying case For the LIFEPAK 12. Includes shouldcr strap, fight pouch and lmm C0¥~1'. 1 $675.00 $675.00 No Charge $1,700.00 $100.00 $1,600.00 I $474.00 $14,00 $460,00 I $128.00 $128.00 No Charge 1 2- 3010266 Left Pouch 1 $29.00 $29.00 No Charge 1 3, 3011087-00 Back Pouch-Small I $29.00 $29.00 No Chazgc Continued next page... NOTE: TERMS CONTAINED ON THE REVERSE SIDE OF THIS DOCUMENT ARE EXPRESSLY MADE PART OF THIS SALES AGREEMENT S M B AND ARE INCORPORATED HEREIN. Spc-~if[catiof'l$13.1'Id Ddt, ca aubjc-'ct Io change wltl~Ol~ notice. Applic;abtg holgh[ end aal~ t~-~ will b~ addecl lo the ~uoted purch~'~se price. PHYSIO-CON'rROL To: Skip Williaxns Ukiah Fire Depamnent PHONE: 707-463-6276 FAX: 707-462-6068 M Or_ATonic pi~ysio-Control 11811 WdlowS l'{~ad Nr Pnat Othce Box R~mond, WA g~73-9 ?'23 USA Tel: 8~). ~ 42.11 ~ Fax: 425,~67.~ 146 InLornet: ~ ph~tocOl'~trol.~rn Intertech: ~.~T~edtron~ Sales Quotation #: SMB3135898-A Page #: 3 Quote Date: 8/9/2000 Representative: Amr Mohamed 800-442-1142 x2977 FOB: Redmond, WA Shipping: 45-60 Terms: Net 30 Days 14, 15. Part 805319-05 This quote is firm until: 9/25/2000 D. escrlptlon Continued.., Strip Chart Recorder Paper 100 mm x 22 m (75 rt) Box of 2 roils Estimated Sales Tax Unit Pricg $13.00 $860.00 Discoun_t $13.00 Total No Charge $$ 60.00 TOTAL THIS QUOTE $11,960.00 Discounts: Discount Notes: WARRANTY ON ABOVE LP12: ONE YEAR PARTS AND LABOR. $2,758.00 NOTE: TERMS CONTAINED ON THE REVERSE SIDE OF THIS DOCUMENT ARE EXPRESSLY MADE PART OF THIS SALES AGREEMENT S M AND ARE INCORPORATED HEREIN- App~s~J)lo freight and sal ,os ta× will be a. dded to I t~e quoted purc, l-~'.~e price. ~- 0 0 ~:~ 0 0 0 LO 0 0 0 0 0 0 0 0 0 0 v- c N 0 0 0 0 0 0 . 0 0 Z IJJ ITEM NO. 8h DATE: SEPTEMBER 6, 2000 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM HENRY L. DESROCHES, AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Henry deroches was received by the City of Ukiah on August 8, 2000 and alleges damages related to a power failure on June 28, 2000 at 767 Myron Place. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim for Damages received from Henry Desroches, and Refer It to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Henry Desroches, pages 1-3. APPROVED: mfh:asrcc00 0906CLAIM ~- i~a'~~~ nager Candace Horsley, City NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFOI This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of Title State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 )1~11 AUG - 8 20OO ' ' CITY 0F'UKIAH ' CITY CLERK'S DEPARTMENT 1 o CLAIMANT'S NAME: CLAIMANT'S ADDRESS: Number/Street and/or~ost OffiCe Box City Statd Zip Code Home Phone Number Work Phone Number . PERSON TO WHOM NOTICES REGARDING T~HIS~ CLAIM SHOULD BE SENT (if different from above): Name _~.~ ~ ~ ( ) Numbe~treet and/or Post Office Box Telephone . ,, o City State Zip Code DATE OF THE ACCIDENT OR OCCURRENCE://Ci'~~" ~- ~ , ~-~~ GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more space is needed): _ c~ --z? ~ i) 7. NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: WITNESS(ES), if known (optional): Name a. Address Telephone be Se DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: a. ~:~e Address Telephone b. i .lO; i GENEf~AL~;DESCRI, P. TIO, N OF THE INDEBTEDNESS, OBLIGATIO_N,~INJURY, .DAMAGE OR LOSS so far ....... STATE THE AMOUN~'"CLAIMED if it totals less than ten thousand dollars (510,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars (510,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85)." Amount Claimed $ or Applicable Jurisdiction 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages fo/:. General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A claim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than One (1) year ~fter accrual of the cause of action. SIGNATURE OF CLAIMANT(S) I NOTE: This form of claim is for your convenience only. Any other type of form majd. Lfe-used if desired, as I'ong as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5/18/99 Super VHS 4-Head Hi-Fi VCR Number of heads: 4 Number of channeJs: 1 ~ ! Super VMS rccord.~ up to 400 lines ~)t' high-quality rcsolL~tion. 4-head (;lear visual ~carch and pdusc~. 19 micr~ ~ds improve El) recording quality. S-~S ~ Record on rcguklr VHS tape in Super Viis quality. · , Hi-Fi stereo plays back high-(tuality stereo sot,nd. MTS/SAP luner receives and records stereo ~md SAP broadcasts. Front A/V inputs I%sx' connection to unothcr V(:R (~r camc()rdcr. On-screen Programming 8 event I year timer VCR PlusTM One-touch recording Universal remote control On-screen programming Permanent program maintains pro,rams in memory even at'tot a power (mt~gt:. Express record Easy, {:ast on-screen programming. 1 Year Parts / ')0 day Labor · Dimensions: I~-,"W x 3.76"I-] x 11.24"I) Weight: 7.7 lbs. JACK PANEL ART NOT AVAILABLE For more JVC info. call 1.800-252-5722 or visit their website www.jvc.com AGENDA SUMMARY ITEM NO. 8i DATE: September 6, 2000 REPORT SUBJECT: AUTHORIZE SOLE SOURCE PROCUREMENT OF SCRAP METAL REMOVAL SERVICES TO CHICO SCRAP METAL IN THE AMOUNT OF $25,000 SUMMARY: Since January 1999, Chico Scrap Metal has provided for the collection and removal of scrap metal from the Solid Waste Disposal Site. Staff has been pleased with Chico Scrap Metal's performance in the removal of scrap metal. The current approved budget (660.3401.250.000) allows up to $25,000 for scrap metal removal. Tipping fees paid by scrap metal depositors will offset the expenditure of funds for scrap metal removal. Staff has researched and has not been able to identify another firm capable of meeting the City's requirements for scrap metal removal and is therefore requesting Council authorization for sole source procurement with Chico Scrap Metal. RECOMMENDED ACTION: Authorize Sole Source Procurement of Scrap Metal Removal Services to Chico Scrap Metal in the Amount of $25,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine other method of disposal is more appropriate and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: None. Rick Seanor, Deputy Director of Public Works .~J~-~-- Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer Attachments: 1. Fiscal Year 2000/2001 budget sheet Candace Horsley, y Manager RJS: AgChicoScrpMtI.SUM o 0 00000 00000 ~ I".-. 0 0 0 0 (ID 0 .-- g g 0 I'... 0 u') 00 0 0 0 0 ITEM NO. DATE: September 6. 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR ~ TON PICK-UP TO LASHER DODGE FOR THE SUM OF $15,292.56. REPORT: Included in the 2000/01 Budget, Account No. 612.3580.800.000, is $15,000 to purchase a new ~ ton pick-up for use at the wastewater treatment plant. This truck will replace a 1988 Mazda now in service. Specifications were written and Requests for Quotations through the formal bid process were sent to ten auto and truck dealers. Four bids were received on August 23, 2000. The lowest bid was from Lasher Dodge for the sum of $15,292.56 including tax, delivery, and $500 discount. This amount is $292.56 over the budgeted amount. However, enough money exists within the fund to cover the amount. RECOMMENDED ACTION: Award the bid for the compact pick-up to Lasher Dodge for the sum of $15,292.56. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and refer back to staff. Citizen Advised: N/A Requested by: Darryl Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: Tabulation of Bids ^,,.ow.. Candace H~r~ley, city~ Manager 0 0 0 (~1 Z 13,. I- 0 I-- ITEM NO. 8k DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE REVISING UKIAH MUNICIPAL CODE DIVISION 9, CHAPTER 2, ARTICLE 15.5 (HOMELESS FACILITIES) SUMMARY: On August 16, 2000, the City Council considered introducing an Ordinance revising the Ukiah Municipal Code regulations for homeless facilities. After conducting a public hearing and discussing a variety of important issues, the Council voted 5-0 to introduce the Ordinance. The Ordinance has been prepared in final form, and is ready for adoption. RECOMMENDED ACTION: Adopt the Ordinance revising Ukiah Municipal Code Division 9, Chapter 2, Article 15.5 (Homeless Facilities). ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not adopt the Ordinance and provide direction to staff. Citizen Advised: Mendocino County Department of Social Service, The Ford Street Project, and other interested organizations and individuals Requested by: Planning Department Prepared by: Charley Stump, Planning Director Coordinated with: Candace Horsley, City Manager, and David Rapport, City Attorney Attachments: 1. Ordinance for adoption APPROVED: Candace Horsley, ger ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING ARTICLE 15.5 (HOMELESS FACILITIES), CHAPTER 2 (ZONING) OF DIVISION 9 OF THE UKIAH MUNICIPAL CODE The City Council of the City of Ukiah hereby ordains as follows: SECTION ONE Pursuant to Section 9265 of the Ukiah Municipal Code, Division 9, Chapter 2 (Zoning) is amended by revising Article 15.5 (Homeless Facilities) as indicated on Exhibit "A" attached to this Ordinance. SECTION TVVO The amendments to Article 15.5 of Chapter 2 of the Ukiah Municipal Code include establishing a Use Permit process to review and approve homeless shelters of all types in most locations throughout the City. They also reference a set of "Homeless Shelter Use and Development Guidelines" that would be adopted in Resolution form by the City Council. The Guidelines include a Purpose and Intent Statement; Permit and Planning Requirements; and Operational requirements. The purpose of having these Guidelines in Resolution form rather than within the body of the Municipal Code, is because they can be more easily modified in the future as a result of operational experiences and changing needs. SECTION THREE This amendment to Article 15.5 of Chapter 2 of the Ukiah Municipal Code is necessary to ensure that the City has up-to-date regulations for homeless facilities, and ORDINANCE NO. Page 1 or 2 to provide broader Iocational opportunities, flexible standards, and a public hearing and decision making process. SECTION FOUR This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION FIVE This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on August 16, 2000, by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin NOES: None ABSENT: None ABSTAIN: None Passed and adopted on , by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk ORDINANCE NO. Page 2 of 2 EXHIBIT "A" ORDINANCE NO. CHAPTER 2 ZONING ARTICLE 15.5 HOMELESS SHELTERS SECTION: §9171: §9172: Use Permit Required Approval Guidelines Established by Council Resolution §9171: A. Bo C. Use Permit Required All homeless facilities in the City of Ukiah require Planning Commission review and approval of a Use Permit, consistent with §9262 of the Zoning Code. Actions by the Planning Commission relative to a homeless facility Use Permit may be appealed to the City Council consistent with §9262.D.4. of the Zoning Code. Homeless facilities may be proposed and approved in the following zoning districts: CN (Neighborhood Commercial); C-1 (General Commercial); C-2 (Heavy Commercial / Light Industrial); PF (Public Facilities); M (Manufacturing); R-1 (Single Family Residential) R-2 (Medium Density Residential) and R-3 (High Density Residential). [}9172: Use Permit Approval Guidelines A. The City Council shall adopt and may, from time to time, Development Guidelines for homeless facilities. Bo C. D. Eo F. amend Use and Such Guidelines shall be adopted by Resolution, which shall be made available to any applicant seeking to construct or install a homeless facility in the City. Such Guidelines shall be utilized by applicants to design and organize any proposed homeless facility in the City. Such Guidelines shall be utilized by the Planning Commission, or City Council in its decision to approve, deny, or modify a homeless facility Use Permit. Conditions of Approval established by the Planning Commission, or City Council in its review and approval of any homeless facility shall be based on the adopted homeless facility guidelines. An approved homeless facility Use Permit may be revoked if the shelter is not being conducted in compliance with the Conditions of Approval, or in violation of any other ordinance pertaining to its operation. Revocation proceedings shall be conducted in accordance with §9262.H. of the Zoning Code. ITEM NO. 8 1 DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT SUMMARY: On August 18, 2000, the City Council considered proposed amendments to the Airport Industrial Park Planned Development Ordinance that would establish hotels and restaurants as "allowed" uses in the area reserved for professional offices. After conducting a public hearing and discussing the matter at length, the Council voted 5-0 to introduce the Ordinance. The Ordinance has been prepared in final form, and is ready for adoption. RECOMMENDED ACTION: Adopt the Ordinance amending the Airport Industrial Park Planned Development. ALTERNATIVE COUNCIL POLICY OPTION: Do not adopt the Ordinance and provide direction to staff. Citizen Advised: Publicly noticed according to the requirements of the Ukiah Municipal Code. Requested by: Gary Ackerstrom, Redwood Business Park Prepared by: Charley Stump, Planning Director Coordinated with: Candace Horsley, City Manager and David Rapport, City Attorney Attachments: 1. Ordinance amending the Airport Industrial Park Planned Development APPROVED:~ C~n~ce Horsley, City ~an'~er ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE AIRPORT INDUSTRIAL PARK PLANNED DEVELOPMENT The City Council of the City of Ukiah hereby ordains as follows: Section One The purpose of this amendment to the Airport Industrial Park (ALP) Planned Development Ordinance is to list hotels and sit-down restaurants as "allowed" land uses in the Professional Office Land Use Designation. Section Two The overall purpose of the Airport Industrial Park Planned Development is to provide for a coordinated development of compatible industrial, office, and commercial land uses. It details both allowed and permitted uses within each land use category, regulates nuisances, and provides development standards and design guidelines. The AlP Planned Development is consistent with the "Master Plan" land use designation for the property contained in the Ukiah General Plan. Section Three This ordinance also formally amends the Land Use Map that illustrates which land use designations, are assigned to the various properties throughout the Airport Industrial Park. The map shows the approximate 32 acres west of Airport Park Boulevard and south of Commerce Drive (Hastings) being redesignated from "Industrial" to "Industrial/Mixed-Use." The land use designations apply to the 138 acre Airport Industrial Park in the following manner: 1. Professional Office: Applies to the northwest portion of the site, bounded by Talmage Road on the north, Airport Park Boulevard on the east, and Commerce Drive on the south (approximately 12.6 acres). 2. Highway Commercial: Applies only to the northeastern portion of the site, bounded by Talmage Road to the north, Airport Park Boulevard to the west, Highway 101 to the east, and the existing large commercial retail store property to the south (approximately 1.4 acres). 3. Retail Commercial: Applies to 13.44 acres north of Commerce Drive, and approximately 23.41 acres south of Commerce Drive, bounded by Airport Park Boulevard on the west, and Highway 101 on the east. (approximately 37 acres). 4. Industrial: Applies to the property situated at the southern end of the Airport Industrial Park (approximately 24.8 acres). 5. Industrial/Automotive Commercial: Applies to the southern portion of the Redwood Business Park, south of Assessor's Parcel Nos. 180-080-44 and 45, east of Airport Park Boulevard, and fronting Highway 101 (approximately 16 acres). 6. Industrial/Mixed- Use: Applies to the lands west of Airport Park Boulevard south of Commerce Drive. Includes the (2) acres adjacent to and north of the existing brewery parcel, and the approximate one (1) acre west of and adjacent to the existing pond (approximately 32 acres). 7. Roads and landscaping: Approximately 14.2 acres. 8. Total Acreage AlP: Approximately 138 acres. Three Four The Airport Industrial Park Planned Development was originally approved by City Council Resolution No. 81-59 on March 3, 1981, embodied in Use Permit No. 81-39. It was amended and further articulated in 1991 when the City Council adopted Resolution No. 91-4. In 1993, the City Council adopted a revised Ordinance (929) to allow "General Commercial" in addition to the approved "Highway Oriented Commercial" land uses in the area bounded by Talmage Road on the north, Highway 101 on the east, Commerce Drive on the south, and Airport Park Boulevard on the west. This Ordinance also "created" the Planned Development Ordinance out of what was previously a Use Permit. On May 1, 1996, the City Council adopted Ordinance 963, which amended the AlP Planned Development to make it a more organized and useable set of regulations. On June 19, 1997, the Planned Development was amended again by the adoption of Ordinance 964, which created an Industrial/Automotive Commercial Land Use Designation for the 16 acres directly south of the home improvement center/hardware store facility east of Airport Park Boulevard. On April 2, 1997, the Planned Development Ordinance was amended by the adoption of Ordinance 991, which permitted drive-thru restaurants on the lands designated as Highway Commercial. On November 3, 1999, the Ordinance was amended to designate the 32 acres south of Hastings Avenue and west of Airport Park Boulevard as "Industrial Mixed-Use." Section Five Airport Industrial Park Planned Development, as amended herein, provides a mixture of industrial, commercial, and office land uses within a Planned Development (PD), consistent with the City of Ukiah General Plan "Master Plan" land use designation. Section Six The Development Map (Generalized Land Use Map) for this Planned Development, as well as the design guidelines and development standards constitute the Concept Development Plan, as required by Article 14, Chapter 2 (Zoning) of the Ukiah Municipal Code. The Development Map (Generalized Land Use Map) attached as Exhibit "A", is approved. The Traffic Circulation Plan for this Planned Development is discussed in Section "1" on page 24, and the Circulation Map, attached as Exhibit "B", is approved. Section Seven Development standards not addressed in the Planned Development regulations shall be those specified in the City of Ukiah Zoning Code. Section Eight Amendment to this ordinance requires City Council action. All Major Variance, Use and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor permits are subject to the review and action by the City Zoning Administrator. Decisions on Major and Minor Variance, Site Development and Use Permits made by the City Planning Commission or Zoning Administrator are appealable to the City Council pursuant to section 9266 of the Ukiah Municipal Code. Section Nine Some small commercial land uses may be permitted on the Industrial designated land if they are primarily intended to provide commercial type services to employees within the Airport Industrial Park. Section Ten This version of the Airport Industrial Park (ALP) Planned Development supersedes all past versions, and shall govern and regulate the growth and development within the AlP. Section Eleven The regulations for this Planned Development, as required in Article 14, Chapter 2 (Zoning), of the Ukiah Municipal Code are as follows: A. INDUSTRIAL DESIGNATION 1. Allowed Uses The following industrial uses are allowed in the Industrial designation with the securing of a Site Development Permit. a, bo c, do e. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or non-retail business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. Wholesaling and Related Uses -includes establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, commercial, institutional, or business users, or other wholesalers. Contractor's Offices - includes business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. Agricultural- allowed as a continuation of the existing land use, including all necessary structures and appurtenances. Research and Development Laboratories, and computer and data processing. g. Accessory Uses and Structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of structure(s) containing the primary use. Permitted Uses The following small commercial, business support, and repair service land uses may be permitted in the Industrial land use designation with the securing of a Use Permit, provided they are situated on a parcel no larger than one-half acre in size, and do not exceed 20 percent of the total land dedicated to the Industrial Land Use Designation: a. Delicatessen, sandwich shop, or small sit-down restaurant (no drive- thru restaurants shall be permitted). b. Small grocery or convenience store. c. Banking facility. d. Child day-care facility. e. Industrial and business support services - establishments primarily engaged in providing services to business and industry, such as blueprinting and photocopying, janitorial and building maintenance, equipment rental and leasing, medical labs, commercial testing laboratories, and answering services. El f. Public Facilities -includes all public and quasi-public facilities such as utility substations, post offices, fire stations, and government offices. g. Repair Services - includes repair services such as radio and television, furniture, automotive repair, body and fender shops. h. Communication Installations -includes radio and television stations, telegraph and telephone offices, cable T.V., and micro-wave stations. PROFESSIONAL OFFICE DESIGNATION 1. Purpose The purpose of the Professional Office Land Use Designation is to provide opportunity for a variety of business and professional offices, as well as a limited number of highway commercial land uses. Land uses such as child care facilities, delicatessens, and small retail stores and shops are intended to be ancillary components to professional office development projects, and the limited highway commercial land uses. 2. General Requirements a. Child care facilities, delicatessens, and small commercial retail stores and shops shall not exceed 20 percent of the total developable square footage of any one parcel. The resulting square footage that comprises this 20 percent shall only be developed with individual store/shop spaces that do not exceed 2,000 square feet in size. ,, ,, Allowed Uses The following uses are allowed in the Professional Office designation with the securing of a Site Development Permit: a. Professional and business offices such as accountants, engineers, architects, landscape architects, surveyors, attorneys, advertising, consultants, bookkeeping, medical and dental offices, and other similar activities. b. Business and office support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, blueprinting and photocopying and answering services. c. Child day-care facility. d. Retail commercial in the built-out northwest portion of this area outside the boundaries of the Redwood Business Park. e. Hotels and sit-down restaurants (no drive-thru restaurants). Permitted Uses The following uses are permitted in the Professional Office Designation with the securing of a Use Permit: a. Delicatessen and sandwich shop. b. Small grocery or convenience store. c. Small retail commercial stores and shops of 2,000 square feet or less, and in combination not exceeding 20 percent of the total developable square footage on a parcel. C. HIGHWAY COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Highway Commercial designation with the securing of a Site Development Permit: a. Businesses such as motels, sit-down and drive-thru restaurants, b. service stations, and other similar uses that provide services and merchandise primarily to highway travelers. Retail commercial stores. D. RETAIL COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Retail Commercial designation with the securing of a Site Development Permit: a. Retail commercial stores. b. Child day-care facility. 1 c. Delicatessen, sandwich shop, and ice cream parlor. Permitted Uses The following uses are permitted in the Retail Commercial designation with the securing of a Use Permit: a. b. c. Restaurants (no drive-thru restaurants). Small grocery or convenience store. Banking facility. e. F. INDUSTRIAL/AUTOMOTIVE COMMERCIAL DESIGNATION 1. Allowed Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Site Development Permit: a. All the allowed industrial uses listed in Item A (1) above. b. Automobile dealerships, except for those that exclusively sell used vehicles. 2. Permitted Uses The following uses are allowed in the Industrial/Automotive Commercial Land Use Designation with the securing of a Use Permit: a. All the permitted industrial land uses listed in Item A (2) above. b. Delicatessen, sandwich shop, or small sit-down restaurant (no drive-thru restaurants). c. Automotive service (gas) station. d. Small grocery store, mini-market, or convenience store. e. Uses related to automobile dealerships such as tire stores, auto parts stores, car washing facilities, automobile repair business, etc. INDUSTRIAL I MIXED-USE DESIGNATION 1. Purpose The underlying allowed land use in the Industrial/Mixed-Use designation is industrial and light manufacturing. The purpose of the Industrial/Mixed-Use designation is to provide for a compatible mix of industrial, professional office, and commercial land uses. 10 2. General Requirements a. All proposed development projects within the Industrial/Mixed-Use designation must include a viable industrial component. 3. Allowed Uses The following uses are allowed in the Industrial/Mixed-Use Designation with the securing of a Site Development Permit. a. Industrial: 1. Manufacturing - activities or operations involving the processing, assembling, blending, packaging, compounding, or fabrication of previously prepared materials or substances into new products. 2. Warehouse and Distribution Activities - includes warehousing, and storage not available to the general public; warehousing and distribution activities associated with manufacturing, wholesaling, or business uses; delivery and transfer services; freight forwarding; moving and storage; distribution terminals for the assembly and breakdown of freight; or other similar use involving shipping, warehousing, and distribution activities. . Wholesaling and Related Uses - establishments engaged in wholesale trade or warehousing activities including maintaining inventories of goods; assembling, sorting, and grading goods into large lots; breaking bulk and redistribution in smaller lots; selling merchandise to retailers, industrial, 11 1 commercial, institutional, or business users, or other wholesalers; b. Commercial: 1. Contractor's Offices and Yards - business office for building, plumbing, electrical, roofing, heating, air conditioning, and painting contractors including storage of incidental equipment and supplies. 2. Computer assembly and data processing 3. Repair services, including automotive repair. 4. Accessory uses and structures - activities such as administrative offices and warehouses which are related and ancillary to an allowed use. Ancillary structures containing ancillary uses shall be located on the same parcel as the primary use/structure, and shall not exceed 25% of the gross floor area of the primary use. c. Professional Offices Uses: Professional and business offices. Permitted Uses The following uses may be permitted in the Industrial/Mixed-Use Land Use Designation with the securing of a Use Permit: a. Industrial Uses: 1. Research and Development Laboratories. 2. Industrial uses not listed in Item 3 above (Allowed Uses), and/or excluded in the prohibited uses listed in section F (Nuisances) below. 12 Fi NUISANCES .. bo Commercial Uses: 1. Industrial and business support services - includes services such as branch banks, savings and loan, credit unions, insurance brokers, real estate sales, and blueprinting and photocopying. 2. Delicatessen, sandwich shop, cafe, or sit-down restaurant (no drive-thru restaurants shall be permitted). Small grocery or convenience store. Child day-cars facility for serving employees within the AlP. Retail commercial shops and stores. Business and Office support services - establishments primarily engaged in providing services to businesses and offices - such as janitorial and building maintenance, and equipment rental and leasing. . . . . No lot shall be used in such a manner as to create a nuisance to adjacent parcels. Proposed uses shall comply with the performance criteria outlined below. a. All activities involving the storage of inflammable and explosive materials shall be provided with adequate safety devices against the hazard of fire and explosion by adequate fire-fighting and fire suppression equipment and devices standard in industry. All incineration is prohibited. b. Devices which radiate radio-frequency energy shall be so operated as not to cause interference with any activity carried on beyond the 13 boundary line of the property upon which the device is located. c. The maximum sound level radiated by any use of facility, when measured at the boundary line of the property upon which the sound is generated, shall not be obnoxious by reason of its intensity or pitch, as determined by standards prescribed in the Ukiah Municipal Code and/or City General Plan. d. No vibration shall be permitted so as to cause a noticeable tremor beyond the property line. e. Any use producing emissions shall comply with all the requirements of the Mendocino County ,Air Quality Management District. f. Projects involving the use of toxic materials or hazardous substances shall comply with all Federal, State, and all local Laws and regulations. 2. Prohibited Uses or Operations Industrial uses such as petroleum bulk stations, cement batching plants, pulp and paper mills, lumber mills, refineries, smelting plants, rendering plants, junk yards, auto wrecking, and similar "heavy industrial" uses which typically create external and environmental effects are specifically prohibited due to the detrimental effect the use may have upon the general appearance, function, and environmental quality of nearby uses. DEVELOPMENT STANDARDS The following standards have been established to ensure compatibility among uses and consistency in the appearance and character of development. These standards are intended to guide the planning, design, and development of both individual lots and the 14 entire Airport Industrial Park. Projects shall be reviewed on a case-by-case basis for high quality design, efficient function, and overall compatibility with surrounding land uses. 1. Minimum Lot Requirement The minimum lot area shall be 20,000 square feet. Each lot shall have a minimum frontage of 100 feet on a public street. Except for lots fronting on Airport Park Boulevard, or other public streets shown on the Land Use Map, access easements to a public street may be authorized in lieu of public street frontage in the discretion of the appropriate decision-maker and with the approval of the City Engineer. Proposed access easements shall be consistent with the standards contained in Table 4-1. The Planning Commission may approve a public street frontage of less than 100 feet for lots located on cul-de-sacs, street curves, or having other extraordinary characteristics. 2. Maximum Lot Coverage No more than 40 percent of the lot shall be covered by buildings or structures. Above ground parking lots and landscaping areas shall not be included in the calculation of lot coverage. Industrial land uses may cover a maximum of 60 percent of a lot provided that the site planning, architecture, parking, and landscaping are consistent with the requirements of the AlP Planned Development Ordinance. 3. Minimum Building Setbacks All buildings and structures shall be setback from the property line a minimum of 25 feet along the entire street frontage. Lots abutting U.S. Highway 101 shall maintain a minimum setback of 60 feet from the property line adjacent to the 15 1 freeway. Side yard setbacks shall be determined in the Site Development or Use Permit review process. Maximum Building Height The maximum height of any building or structure shall be 50 feet. Mechanical penthouse and equipment may extend an additional 10 feet beyond the maximum building height. Ukiah Airport Master Plan All development within the Airport Industrial Park shall comply with the Federal Aviation Administration side slope criteria, density requirements ("BI" Compatibility Zone = 60 persons per acre /"C" Compatibility Zone = 150 people per acre) and all other applicable provisions of the Ukiah Airport Master Plan. Screening Storage areas, loading docks and ramps, transformers, storage tanks, refuse collection areas, mechanical equipment, and other appurtenant items of poor visual quality shall be screened by the use of masonry walls, landscaping materials, or decorative fencing. All roof mounted electrical and mechanical equipment and/or ductwork shall be screened from view by an enclosure which is consistent with the building design. Fences exceeding six (6) feet in height may be appropriate for some commercial and industrial uses to screen the outdoor storage of building materials, supplies, construction equipment, etc. The Planning Commission may consider fences exceeding six (6) on a case-by-case basis during the review of Site Development and Use Permit applications. 16 1 al sm '10. 11. Public Utility Easement All lots shall provide a 5-foot easement in the required front setback for the provision of utilities. Sidewalk Requirements Lots with frontages along the primary street shall provide a 5-foot curvalinear sidewalk located within the required front setback. The sidewalk may be located over the public utility easement. Every effort shall be made to link developments with attractive and accessible pedestrian facilities. Bicycle Lanes Class III Bicycle lanes shall be provided on all streets according to CalTrans standards. Development Integration Every effort shall be made to "master plan" development within the Airport Industrial Park. Applicants shall be encouraged to coordinate development proposals to ensure compatible architectural themes, high quality site planning, efficient and functional traffic circulation, coordinated pedestrian circulation, and compatible land uses. Required Public Streets Lot line adjustments, parcel maps, tentative and final subdivision maps, and Site Development and Use Permits shall not be approved, unless public streets identified on the Land Use Map serving the parcels covered by the lot line adjustment, map or permit have been or will be dedicated to the City of Ukiah upon approval of the lot line adjustment, map or permit. 17 12. Street Width Standards The following street standards have been established by the Ukiah Department of Public Works. All primary and secondary streets shall be designed and constructed in accordance with these standards: Table 4-I : Minimum Street Standards Airport Park Boulevard and Commerce Drive Primary Secondary Access Easement , o Right-of-way Pavement a. travel lanes (2) b. left turn lane Curbs (both sides) Cul-de-sac (turn-arounds) Curb Returns Radius 66 feet 44 feet 64 feet 40 feet 14 feet 20 feet 12 feet 12 feet 1 foot 1 foot 100 feet diameter 35 feet 35 feet 32 feet 30 feet 15 feet 13. Access Driveways and Deceleration Lanes a. Every effort shall be made to minimize access driveways along Airport Park Boulevard. All driveway and intersection radii shall be designed to accommodate heavy truck turning movements, consistent with the b, requirements of the City Engineer. Every effort shall be made to design common driveways for individual Co developments. No Talmage Road access shall be permitted for the parcel or parcels located at the southeast corner of Talmage Road and Airport Park Boulevard. d. All major driveways, as determined by the City Engineer, shall have left turn pockets in the median area where feasible. 18 14. e. Deceleration and acceleration lanes shall not be required unless the City Engineer determines they are necessary to ensure safety and efficient traffic flow. Minimum Parking and Loading Requirements a. No loading or unloading shall be permitted on the street in front of the building. A sufficient number of off-street loading spaces shall be provided to meet the needs of the approved use. Adequate apron and dock space also shall be provided for truck maneuvering on individual lots. b. The number of entrance/exit driveways shall be limited to one per every 100 feet of street frontage with a maximum curb cut of 40 feet. The Planning Commission may relax these standards when a comprehensive plan for an entire block has been prepared and presented to the City Planning Commission for review and approval. c. Adequate off-street parking shall be provided to accommodate the parking needs of employees, visitors, and company vehicles. The minimum number of off-street parking spaces shall generally be provided according to the requirements of the Ukiah Municipal Code. The Planning Commission may deviate from the parking requirements contained in the Ukiah Municipal Code on a case-by-case basis. Any deviation must be supported by findings related to a unique use, such as a mixed use development, or use not specifically described in the Ukiah Municipal Code, and findings that otherwise demonstrate no on-street parking congestion will result. d. 19 Hi 15. Si_onage Except as indicated below, building identification and other signs shall generally comply with the sign regulations for industrial, commercial and office land uses contained in the Ukiah Municipal Code. All proposed development projects shall include a detailed sign program. DESIGN GUIDELINES The following guidelines shall be used by the Planning Commission when approving a Site Development or Use Permit to ensure high quality design, and the coordination and consistency of development. 1. Landscaping and Open Space a. A comprehensive landscape plan shall be submitted for review and approval as a part of the Site Development or Use Permit process. b. Existing trees shall be retained whenever possible. c. A variety of tree species shall be used that provides diversity in form, texture, and color. d. Landscaping at corners should be arranged to maintain traffic visibility. e. Landscaping along an entire street frontage should be coordinated to achieve a uniform appearance. f. Landscaping shall be proportional to the building elevations. g. Landscape plantings shall be those which grow well in Ukiah's climate without extensive irrigation. Native species are strongly encouraged. h. All landscape plantings shall be of sufficient size, health and intensity so that a viable and mature appearance can be attained in three years. 20 ko mo n, Deciduous trees shall constitute the majority of the trees proposed along the south and west building exposures; non-deciduous street species shall be restricted to areas that do not inhibit solar access. Parking lots with twelve (12) or more parking stalls shall have a tree placed between every four (4) parking stalls within a continuous linear planting strip, rather than individual planting wells, unless clearly infeasible. Parking lot trees shall primarily be deciduous species, and shall be designed to provide a tree canopy coverage of 50 percent over all paved areas within ten years of planting. Based upon the design of the parking lot, a reduced number of trees may be approved through the discretionary review process. Parking lots shall have a perimeter planting strip with both trees and shrubs. Parking lots with twelve (12) or more parking stalls shall have defined pedestrian sidewalks or marked pedestrian facilities within landscaped areas and/or separated from automobile travel lanes. Based upon the design of the parking lot, and the use that it is serving, relief from this requirement may be approved through the discretionary review process. Street trees may be placed on the property proposed for development instead of within the public right-of-way if the location is approved by the City Engineer, based upon safety and maintenance factors. All new developments shall include a landscaping coverage of 20 percent (20%) of the gross area of the parcel, unless because of the small size of a parcel, such coverage would be unreasonable. A minimum of 50 percent (50%) of the landscaped area shall be dedicated to live plantings. 21 a o. Landscaping Plans shall include an automatic irrigation system. p. All required landscaping for commercial development projects shall be adequately maintained in a viable condition. q. The Planning Director, Zoning Administrator, Planning Commission, or City Council shall have the authority to modify the required elements of a Landscaping Plan depending upon the size, scale, intensity, and location of the development project. Orientation and Location of Buildings a. The location of buildings shall be coordinated with other buildings and open space on adjacent lots, and should include design elements, oriented to pedestrian usage, such as, linked walkways and sidewalks. b. Buildings should be sited to preserve solar access opportunities, and should include passive and active solar design elements. c. Buildings should be oriented to minimize heating and cooling costs. d. Buildings should be creatively sited to provide open views of the site and surrounding environment. e. Buildings shall not be sited in the middle of large parking lots. Architectural Design a. Individual projects shall exhibit a thoughtful and creative approach to site planning and architecture. b. Projects shall be designed to avoid the cumulative collection of large structures with similar building elevations and facades. c. Buildings shall be limited in height, bulk, and mass, and shall be designed to avoid a box-like appearance. 22 4. Building Exteriors a. Colors and building materials shall be carefully selected, and must be compatible with surrounding developments, and shall be finalized during the Site Development or Use Permit process. b. The Planning Commission may permit exterior walls of architectural metal where it is compatible with adjacent structures, and the overall appearance and character of the Airport Industrial Park. 5. Li~3htin¢~ -- -- a. A lighting plan shall be submitted for review and approval with all Site Development and Use Permit applications. All lighting plans shall emphasize security and safety, and shall minimize energy usage. b. Lighting for developments shall include shielded, non-glare types of lights. c. Lighting shall not be directed towards Highway 101, the Ukiah Municipal Airport, adjacent properties, or upwards towards the sky. 6. Design Amenities a. Bicycle parking facilities shall be provided near the entrance to buildings. One (1) bicycle space shall be provided for every ten (10) employees, plus one (1) space for every fifty (50) automobile parking spaces. b. Fountains, kiosks, unique landscape islands, outdoor sitting areas, and other quality design amenities are encouraged. CIRCULATION PLAN The Circulation Plan for the Airport Industrial Park is illustrated on the attached Exhibit "B". As shown, the plan includes points of access at Talmage Road at the north, Hastings Avenue at the northwest, and Airport Road at the southwest. In lieu of the originally 23 Ji envisioned southern access road (Airport Park Boulevard to Norgard Lane) an emergency access is provided through the airport to a future gated encroachment along the southern portion of Airport Road. Internal access includes an extension of Airport Road from the west into the southern portion of the site; Airport Park Boulevard from Talmage Road on the north, extending south to intersect with the Airport Road extension; and Commerce Drive from west to east in the northern portion of the AlP. All streets within the AlP shall be public. Property owners of parcels with frontage along the railroad right-of-way are encouraged to plan for possible future use of the railroad. DISCRETIONARY REVIEW The discretionary permit review process for development projects within the Airport Industrial Park (ALP) is the same as for discretionary permits elsewhere in the City. As articulated in Section 9 of this ordinance, a Site Development Permit or Use Permit is required for development projects proposed in the AlP. 1. Site Development Permits and Use Permits a. As articulated in Section 9 above, development projects within the Airport Industrial Park are subject to the Site Development or Use Permit process, depending upon the proposed use and its location. A Site Development Permit shall not be required for any development proposal requiring a Use Permit. Within the Use Permit review process, all site development issues and concerns shall be appropriately analyzed. b. All Major Use Permits, Variances, and Site Development Permits for proposed developments within the Airport Industrial Park require City Planning Commission review and action. Minor Use Permits, Variances, 24 m and Site Development Permits shall be subject to Zoning Administrator review and action. c. Decisions on Site Development and Use Permits made by the City Planning Commission and Zoning Administrator are appealable to the City Council pursuant to Section 9266 of the Ukiah Municipal Code. Major modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of fees, and a duly noticed public hearing before the Planning Commission. Minor modifications to approved Site Development Permits and Use Permits, as determined by the Planning Director, shall require the filing of a new application, payment of processing fees and a duly noticed public hearing before the City Zoning Administrator. The Planning Commission's decision on major modifications to an approved Site Development Permit, Variance or Use Permit is appealable to the City Council. The Zoning Administrator's decision on minor modifications to an approved Site Development Permit, Variance or Use Permit is appealable directly to the City Council. Building Modifications a. Exterior modifications to existing buildings shall be designed to complement and harmonize with the design of the existing structure and surrounding developments. b. A Site Development Permit shall be required for all substantial exterior modifications to existing structures, site design elements, and landscaping d= e, 25 within the Airport Industrial Park. The application procedure shall be that prescribed in Article 20 the Ukiah Municipal Code. Section Twelve Whenever a use is not listed in this Planned Development Ordinance as a permitted or allowed use in any of the land use designations, the Planning Director shall determine whether the use is appropriate in the land use designation where the subject property is situated, and make a decision as to whether or not it is an allowed or permitted land use. In making this determination, the Planning Director shall find as follows: 1. That the use would not be incompatible with existing .nearby land uses, or the allowed and permitted land uses listed for the particular land use designation. 2. That the use would not be detrimental to the continuing development of the area in which the use would be located. 3. That the use would be in harmony and consistent with the purpose and intent of the Airport Industrial Park Planned Development Ordinance and Ukiah General Plan. 4. In the case of determining that a use not articulated as an allowed or permitted use could be established with the securing of a Use Permit, the Planning Director shall find that the proposed use is similar in nature and intensity to the uses listed as allowed uses. All determinations of the Planning Director regarding whether a use can be allowed or permitted in any land use designation within the Airport Industrial Park shall be final unless a written appeal to the City Council, stating the reasons for the appeal, and the appeal fee, if any, established from time to time by City Council Resolution, is filed with the City Clerk within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. The City Council shall conduct a duly noticed public hearing on the appeal in 26 accordance to the applicable procedures as set forth in this chapter. At the close of the public hearing, the City Council may affirm, reverse, revise or modify the appealed decision of the Planning Director. All City Council decisions on appeals of the Planning Director's actions are final for the City of Ukiah. Section Thirteen This Ordinance shall be published as required by law and shall become effective thirty (30) days after it is adopted. Introduced by title only on August 18, 2000 by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin NOES: None ABSENT: None ABSTAIN: None Passed and adopted on AYES: NOES: ABSENT: ABSTAIN: by the following roll call vote: Jim Mastin, Mayor ATTEST: Marie Ulvila, City Clerk 27 AGENDA SUMMARY ITEM NO. ~_ oR DATE: September 6, 2000 REPORT SUBJECT: ADOPT RESOLUTION ORDERING THE ABATEMENT OF THE NUISANCE BY CONDEMNING AND RAZING OR REMOVING STRUCTURES LOCATED ON PROPERTY AT 190 RUPE STREET (OWNER: CATHERINE GOLDEN; ASSESSOR'S PARCEL NUMBER 003-140-01) SUMMARY: The property located at 190 Rupe Street was declared a nuisance by the City Council on July 5, 2000 (Resolution 2001-02), pursuant to Ukiah Municipal Code Section 3300. This action was based on numerous building, health, and safety code violations found to be present over a long period of time on the property, and based on the property owner's inaction to correct the cited violations. Inspection Results: Inspections over time by the Building Inspector/Code Enforcement Officer, Police personnel, and City Building Official have revealed that each of the three (3) buildings on the property constitute a public nuisance for a variety of code-related reasons. Specifically, the following conditions have been cited and generally remain present: 1) the former C.E.D. Building on the north property line is unsecured and contains evidence of unauthorized use by humans. Portions of the south and east exterior walls are deteriorated, decayed, buckled, leaning, lack sufficient strength or stability and are likely to become dislodged or detached; 2) the former Foster Freeze Building at the west property line is extremely dilapidated and unsecured with evidence of unauthorized use by humans, and contains unsanitary trash and debris. The building has exterior (Continued on Page 2) RECOMMENDED ACTION: Adopt the Resolution condemning the property at 190 Rupe Street (APN 003-140-01) as a public nuisance, and ordering that the nuisance be abated by the owner, or, by default, the City, by razing or removing the buildings thereon in a manner consistent with law. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not adopt the Resolution and remand to staff to develop alternative courses of action for Council consideration. Citizen Advised: Property Owner(s) legally noticed according to state and local laws Requested by: City Council pursuant to Resolution 2001-02 Prepared by: Charley Stump, Planning Director Coordinated with: Candace Horsley, City Manager, David Rapport, City Attorney, and Carl Tuliback, Building Inspector/Code Enforcement Officer Attachments: 1. 2. 3. 4. 5. 6. Resolution Declaring a Nuisance and Ordering Abatement Map of Property (no scale) Resolution No. 2001-02 Adopted on July 5, 2000 Legal Notice to Abate Nuisance Letters to Property Owner, dated March 27, 2000 and May 1, 2000. Photographs of the Buildings and Property APPROVED:~~' - ~-~ ~ Candace Horsley, City M~nager stucco that is significantly deteriorated, and a roof system that is failing; and 3) the C.H.P. building on the southwest corner of the property is unsecured, is being used by apparent trespassers, contains garbage and trash, with human feces and waste on the interior walls and floors, and has inoperable plumbing. The City Building Inspector did not find major structural deterioration associated with this building, and therefore, cleaning and properly securing in a manner approved by the City Building Inspector, rather than demolishing it is appropriate. In addition, the exterior of the property is cluttered with trash and debris, including garbage, cardboard, glass, clothing, shopping carts, and inoperative vehicles. As indicated in adopted Resolution 2001-02, the conditions on the property violate Sections 202, 203, and 302 of the 1998 Uniform Code for Abatement of Dangerous Buildings; Sections 102, 104, and 3402 of the 1998 Uniform Building Code, and constitute a nuisance as defined in Ukiah City Code Section 3300, and California State Health and Safety Code Section 17920. Legal Procedure: Adopting Resolution 2001-02 and declaring the property a nuisance constituted the first step in the City's legal procedure leading to actual abatement. Subsequent to the adoption of the Resolution, staff posted the property with a Notice to Abate Nuisance/Notice of Public Hearing indicating that the City Council would be conducting a public hearing to abate the buildings on September 6, 2000. The notice and adopted Resolution were also sent by certified mail to the property owner(s). This provided the property owner(s) 47 days to eliminate the nuisance by repair or demolition, or at a minimum, provide the City with a schedule detailing how and when the situation would be corrected. Staff met with the property owner on August 2, 2000 to discuss the adopted Resolution, and the options available in terms of repair, demolition, securement, or the preparation of a detailed and convincing schedule for remedying the nuisance. To date, the buildings have not been repaired, demolished, or properly secured (C.H.P. Building) and no schedule has been submitted detailing how and when the situation will be corrected. Purpose of Public Hearing: The public hearing is intended to allow the owner, and any other interested person, an opportunity to show cause, if any, why the buildings should not be condemned as a public nuisance and abated by demolition, repair, or securement (C.H.P. Building). After hearing all of the evidence and arguments, the City may adopt a Resolution ordering the Public Works Director to repair or remove the buildings or other conditions creating the nuisance. The Public Works Director must wait 30 days before commencing work, which provides the property owner time to initiate the work and avoid the City's higher labor costs. The City Council may make this order, if it finds that good and sufficient cause does not exist why the buildings should not be demolished, repaired or secured (C.H.P. Building). If the property owner expresses a convincing commitment to correcting the violations, and submits a detailed schedule for making the repairs or demolishing the buildings, she would have 30 days to perform after the adoption of the Resolution ordering the abatement. If the property owner presents a sufficient and cOnvincing argument as to why the buildings should not be condemned and abated, then the Council may elect not to adopt the Resolution ordering the abatement. Abatement: If, after ordered to do so by the City Council, the Public Works Director abates the nuisance, he will provide the Council with an itemized report showing the costs for abating the nuisance. The City may include its costs in preparing notices, specifications, contracts, service and mailing. Prior to submitting the report, the Public Works Director must post a copy of it on the property for five days and serve a copy on the owner. The City Council is then required to conduct another public hearing to hear the report. After conducting the hearing, the Council would adopt a Resolution confirming or correcting the report. A copy of the Resolution is then delivered to the Assessor and Tax Collector. They are required to include this amount as a special assessment and collect it in the same manner as other property taxes. RECOMMENDATION: After the conduct of a public hearing, and if the City Council finds that good and sufficient cause does not exist why the buildings should not be demolished, or secured (C.H.P. building), the City Council should adopt the Resolution declaring a Nuisance and ordering the abatement of the subject buildings. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING A NUISANCE AT 190 RUPE STREET, ORDERING ABATEMENT OF SAME AND APPROVING FINDINGS IN SUPPORT THEREOF WHEREAS, 1. On September 6, 2000, the City Council conducted a public hearing under the provisions of Ukiah Municipal Code ("UMC") Section 3306 and under Health and Safety Code Section 17980 and 25 California Code of Regulations ("CCR") Section 62; and 2. The hearing was conducted to determine whether the buildings located at 190 Rupe Street and also known as Mendocino County Assessor's Parcel Number 03-140-01 ("the property") should be declared unsafe and a nuisance and the conditions abated by demolition, repair, or securement (former C.H.P. building); and 3. Forty-seven (47) days advance written notice of the hearing was given to the owner of the property by personal service, the beneficiaries under deeds of trust to the property by certified mail, and by posting a notice on each building; and 4. The City Council received evidence and provided an opportunity for all interested parties to confront and cross-examine the evidence presented and to present evidence and argument; and 5. After considering the evidence and argument of the Code Enforcement Officer, Planning Director/Building Official, Property Owner, and all interested parties, the City Council makes the following findings and decision; NOW, THEREFORE BE IT RESOLVED as follows: 1. The City Council finds that: a. Catherine Golden ("owner") of 417 Oak Park Avenue, Ukiah owns the property (APN 003-140-01), which contains three detached buildings depicted on the attached Exhibit A. In March, 2000 and again in May, 2000, the Code Enforcement Officer and other responsible City staff members inspected the property and documented with photographs the condition of each structure on the property. Based on its review of the photographs, the testimony of the Code Enforcement Officer and other City staff members, as well as the testimony of the property owner, the City Council has determined that each of the buildings on the property constitutes a public nuisance in that: 1) The C.H.P. building on the southwest corner of the property is unsecured and is being used by apparent trespassers, and contains garbage and trash, with human feces and waste all over the interior walls, floors, and inoperable plumbing; 2) the former Foster Freeze Building at the west property line is extremely dilapidated and unsecured with evidence of unauthorized use by humans, and contains unsanitary trash and debris. The building has exterior stucco that is significantly deteriorated, and a roof system that is failing; and 3) the former C.E.D. Building on the north property line is unsecured and contains evidence of unauthorized use by humans. Portions of the south and east exterior walls are deteriorated, decayed, buckled, leaning, lack sufficient strength or stability and are likely to become dislodged or detached. b. Garbage, trash, cardboard, old bedding, broken furniture, glass, clothing, junk, and inoperable vehicles have been allowed to accumulate on the property; c. The conditions on the property violate provisions of the Uniform Code for Abatement of Dangerous Buildings, Uniform Building Code, the Ukiah City Code, and the State Health and Safety Code; d. The property owner has failed and refused to clean up the property and repair the buildings thereon, despite repeated efforts to gain voluntary abatement of the conditions creating the nuisance and compliance with the applicable codes and ordinances; 2. Based on the foregoing findings, the City Council hereby: a. Declares all of the structures located on the property to constitute a public nuisance and a violation of the above-referenced codes; b. Orders the Public Works Director to abate or contract for the abatement of the nuisance associated with the former Foster Freeze and C.E.D. Buildings by demolition of the buildings and removal of all the trash and debris from the property, if the owner has failed to abate said conditions by demolition or repair within thirty (30) days after this Resolution is posted on the property; and c. Orders the Public Works Director to abate or contract for the abatement of the nuisance associated with the former C.H.P. building by securing the structure to preclude unauthorized use by the public, and removal of all the trash and debris from the property, if the owner has failed to abate said conditions by demolition, repair, or securement within thirty (30) days after this Resolution is posted on the property; and d. Directs the Public Works Director to keep an account of the cost of abating the nuisance (including incidental expenses) and render an itemized report to the City Council in accordance with the procedures contained in UMC Sections 3308-3310 and 25 CCR Section 70. PASSED AND ADOPTED on by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk MAP OF CATHERINE GOLDEN PROPERTY 190 Rupe Street, Ukiah APN 003-140-01 Recorded at request of.' City of Ukiah When recorded, return to: City of Ukiah Ukiah Civic Center 300 Seminary Avenue Ukiah, CA. 95482 CONFORMED COPY Cop~ ~f Document Recorded on 7 12/2000 as 2000-11068 Mendocino County Clerk-Recorder RESOLUTION NO . 2001 - 02 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING THE PROPERTY LOCATED AT 190 RUPE STREET A PUBLIC NUISANCE AND ITS INTENT TO COMMENCE ABATEMENT PROCEEDINGS PURSUANT TO UKIAH CITY CODE SECTIONS 3300 ET SEQ. WHEREAS, 1. The property located at 190 Rupe Street in the City of Ukiah and also known as Mendo¢ino County Assessor's Parcel Number 003-140-01 and the buildings and structures located thereon ("the Property") are and have been for a substantial period of time a public nuisance. 2. The Property contains 3 detached commercial buildings. Inspections of the Property by the Building Inspector and numerous responses by the Ukiah Police Department have determined that each of the buildings on the Property constitutes a public nuisance in that: (1) the C.H.P. Building on the southwest corner of the Property is unsecured and is being used by apparent trespassers, and contains garbage, trash, cardboard, old bedding and furniture with human feces and waste all over interior walls, floors and inoperative plumbing; (2) the former Foster Freeze Building at the west property line is unsecured with evidence of unauthorized use by humans, containing trash and debris. The building is in a dilapidated condition, exterior stucco is deteriorating, separating from vertical supports and has completely fallen away from the building in certain areas. The roof system lacks sufficient strength, stability and is partially dislodged from the building and in danger of imminent collapse; and (3) the former C.E.D. Building on the north property line is unsecured and contains evidence of unauthorized use by humans. Portions of the south and east exterior walls are deteriorated, decayed, buckled, leaning, lack sufficient strength or stability and are likely to become dislodged or detached. Interior heating units suspended from the ccilings are separating from their support system and are likely to fall. The exterior of the Property is cluttered with trash and debris, including garbage, cardboard, glass, clothing, shopping S: \U\Res~soO\Gzi,~en.;,'pd 'ui" ~_, '"30 carts and inoperative vehicles. 3. The conditions on the property violate sections 202, 203, and 302 of the 1998 Uniform Code for Abatement of Dangerous Buildings; sections 102, 104, and 3402 of the 1998 Uniform Building Code and constitute a nuisance as defined in Ukiah City Code Section 3300 and Health and Safety Code Section 17920. The uniform codes have been adopted in Ukiah by Ukiah City Code Section 3000. 4. The property owner has failed and refused to clean up the property and repair the buildings located thereon or the grounds surrounding said buildings, despite repeated efforts to gain voluntary abatement of the conditions creating the nuisance and compliance with the applicable codes and ordinances; and 5. UCC Section 3301 authorizes the City Council to commence proceedings to abate a public nuisance by declaring the same and its intention to commence abatement proceedings; and 6. Such proceedings are authorized, whenever buildings are structurally unsafe, are partially destroyed by fire, or are dilapidated from old age, neglect, decay or other causes, and which constitute a fire menace or are dangerous to human life, or are a likely resort for vagrant or dissolute persons; and 7. The conditions on the Property constitute a public nuisance, a fire menace, are dangerous to human life, are being used by vagrant and dissolute persons, and should be abated as further provided herein; NOW, THEREFORE, BE IT RESOLVED that: 1. The Property is hereby declared to constitute a public nuisance as provided in UCC Section 3300. 2. The City Council intends to commence proceedings under UCC Sections 3301-3310 to abate by repair, rehabilitation, removal or demolition the conditions on the Property that constitute a public nuisance. 3. The owner of the Property is hereby ordered to repair each building as previously described to fully comply with all applicable codes and ordinances or remove or demolish said buildings. 4. The City Clerk is hereby directed to forward a certified copy of this resolution to the County Recorder of Mendocino County for recordation. 5. Notice of hearing shall be posted on the Property and given to the owner as shown on the last equalized assessment roll as provided in UCC Sections 3303-3305. 6. The City Council shall conduct the hearing required by law 3: ' Yx..qesc~ 33\Gclden. not sooner than thirty (30) days after the notices have been posted and served as required by law. PASSED AND ADOPTED this 5th day of July, 2000, by the following roll call vote: AYES: Smith, Libby, Baldwin, Ashik~, Mastin NOES: ABSENT: ATTEST: Marie Ulvila, City Clerk stin, Mayor (.SEAL AFFIXED) 3:\U\Kesos0D\Sci~en.wpc NOTICE TO ABATE NUISANCE NOTICE OF HEARING TO ABATE BUILDINGS OR STRUCTURES BY REMOVAL OR REPAIR The owner of the buildings situated at 190 Rupe Street in the City of Ukiah also known as Mendocino County Assessor's Parcel No. 003-140-01 is hereby notified to appear before the City Council of the City of Ukiah at its meeting to be held on September 6, 2000, at the City Council Chambers in the Ukiah Civic center, 300 Seminary Avenue, Ukiah, CA. 95482, at the hour of 7:00 o'clock p.m., or as soon thereafter as he may be heard, and show cause, if any he has, why said buildings should not be condemned as a public nuisance and said nuisance be abated by reconstructing or properly repairing said buildings or by razing or removing same. If the City Council orders the abatement and the municipal authorities abate the nuisance by demolition or repair, the cost of such removal or repair shall be assessed upon the lot and land on which said unsafe and dilapidated buildings and structures are removed or repaired, and such cost will constitute a lien upon such lots or land until paid. Reference is hereby made to Resolution No. 2001-02, recorded on July 12, 2000 as No. 2000-11068 of the official records of Mendocino County for further particulars. All persons having any objection to, or interest in, the proposed removal or repair of such unsafe and dilapidated buildings or structures are hereby notified to attend the meeting of the City Council of the City of Ukiah described above, where their objections will be heard and given due consideration. Dated: July 18, 2000 CITY Of UKIAH ui ding Inspector Complete ite~-~'~ :~-n'~J~;r'2 f0r"~dditionaJ services:'.:?, servicers (for.an 300 UKIAH, CA · ADMIN. 707/463*6200 - PUBLIC · F..'"0( # 707/463-6204 · rticle'number. :?i'2. [] Restricted Delivery: delia;er~:1 and the date · . , . :. ;~'-'~':';:'~-.'.i;:i.~'"'f' -,-:'~, Consult postmaster for fee., Article Number' . ,,,.::, :~.;:-..~ -i:~_Z., ,. .154...680. .. 826 '~::,' :~-.i i., ::'.~j.~::i, Express Marl ~ Return Receipt for .... ~andise ": ::':-" ?: 7. Date March 27, 2000 8. ;. Addre:~ ,fee' is paid) ~:1991, · DOMESTIC.RETURN RECE Catherine Golden 417 Oak Park Ave. Ukiah, CA. 95482 · RE: 190 Rupe St/A.P.N./# 003-140-01 Dear Mrs. Golden: The Building Department performed an on site inspection of the above listed property on or about 3-3-2000, revealing the following conditions. 1. The building located to the south west corner of the property (former C.H.P. building) is un'secured, and is a harbor for vagrants, criminals, and immoral persons. It is also a resort thereto for the purpose of committing unlawful or immoral acts. The inside of the building contains trash and debris throughout to include but not limited to: garbage, trash, cardboard, old bedding and furniture. There are also human feces and waste all over the interior walls, floors, and inside nonoperative plumbing fixtures. 2. The building located at the west property line (former Foster Freeze building) is unsecured and is a harbor for vagrants, criminals, and immoral persons. It is also a resort thereto for the purpose of committing unlawful or immoral acts and is full of trash and debris. The entire building is in great disrepair and is entirely dilapidated. The exterior stucco material is deteriorating, separating from vertical supporting members and has completely fallen away from the building in several areas. The roofsystem is deteriorated to a point that it lacks sufficient strength, stability, is partially dislodged from the building, and total collapse is imminent. 3. The building located at the north property line (former CED building) is unsecured and is a harbor for vagrants, criminals, and immoral persons. It is also a resort thereto for the purpose of unlawful or immoral acts. Portions of the south and east exterior walls are deteriorated, decayed, buckled, leaning, lack sufficient strength or stability, and are likely to become dislodged or detached. The interior heating units suspended from the high ceilings are separating from their support'system and are likely to fall. 4. The exterior of the property is also cluttered with trash and debris to include but not limited to: garbage, cardboard, glass, clothing, shopping carts, and inoperative vehicles. -/ "We Are Here To Serve" The above structures are unsafe and are not being used or maintained in a manner in which they were intended. The above listed conditions constitute violations of Local, State, and Federal codes and laws specifically: I. 1998 Uniform Code for Abatement of Dangerous Buildings Section 202, 203, and 302. 2. 1998 Uniform Building Code Section ! 02, 104, and 3402. 3. Ukiah City Code Section 3300. The conditions found at your property, as articulated above, are found to create blight and deterioration, fire hazards, attractive nuisances, a harborage for rodents and insects, unsafe and unsanitary building conditions, and an overall hazard to the health, life, and general welfare of the public. Therefore, as the Building Official, I hereby determine that the above listed property and all structures contained therein constitute dangerous buildings and a public nuisance and shall be abated as follows. 1. The former C.H.P. building shall have all the trash and debris removed from within and cleaned of all health and safety hazards. All the exterior openings shall have all glass removed and be securely boarded up to the approval of this department within 30 days of this notice. ! 2. The former Foster Freqze building shall have all the trash and debris removed from within and cleaned of all health and safety hazards. All exterior openings shall have all glass removed and be securely boarded up to the approval of this department within 30 days of this notice. The building shall be demolished, rehabilitated, or repaired within 90 days of this notice. 3. The former C.E.D building shall have all the suspended heating units removed and all exterior openings securely boarded up to the approval of this department. All deteriorated exterior walls shall be repaired to current standards within 30 days of this notice You are hereby requested to abate or eliminate these adverse health, safety, and welfare conditions in an expedient manner, but no later than the above stated time frames. All Building and/or Demolition permits shall be secured prior to the start of any work. Failure to correct and/or remove these conditions will result in further enforcement action by this office, which will include removal of the violations by the City; with ali costs being charged to you. If you have any questions regarding this notice, please feel free to call me at the City of Ukiah Building department (707) 463-6739. Please include subject address with any written correspondence. Building Inspector/Plans xaminer CC: Candace Horsley, City Manager David Rapport, City Attorney Darren Wojcieszak, Police Dept. Bruce Evans, Fire Marshal - I J~ - L. I . .- i . , · ' . SENDER' -. -.--'.'-':".~:.'~: '.:' ," · · . . ' , · ComPletelY1 '~r~l<~t 2 fo~ Idd'~al',rvlc~.' ~ als0 w~sr~ to -receive the I "~' ff Complete'~k~.,.~ 3,..~ ~ ~..b..~.:.-~'.~:~;::~::~'. i..."-" . following services (for an '~x~ra ~ '.-~'. ,--~ . :'," *'Prif~'Y°Ur;-!lem;~mididd~'m1'theflvef~, ~fthtsf°~m~°mat.wecan fee)' . .' '. ¢':~"~_.,~,:~:'~ '7~'~¢~;'i~,'- ,~,~,~ :.~ ~.,".,/:.-~-.:,~ I return this C~rd to ¥ou..:=;~' ';-;,~.. ;!--~'.-:;:¢:::.. ,i.. .... ' ~ ' ?" ;';? '' ':'~-: ~~ .... ';. '"'~"'."~, ' · Attach this form t~i the ~ of the m~l~ece, or o~ the ~ack if space 1. 1~ Addressee s Address ~..~...,~"' ~ ::::-:;~:':~g'.~ does not permit.~ ...... :-.-' ~--:- -' ,: ,**~- · - :. . /'///, ~c.~7~".~.~.~,~,. r.i~ ~.~l;-~lr~:/~../,~lr/,~ , TheRaturr.t. IRece!pt Fee will provlde you tf? l~gnature of the person dehvered ,, ,. .. ¢~' ' "~:'"'~'" ...... ~ _~:'.!"%~/~~" ~' J~~ ~ '"~ "; "' ~/1 ~. to and the'date of delivery..".'- .... - ' .- .' -..' . ~,onsu~z postmaster for fee. ~~ £~~;~-""' 3 .Article'Addresse',o;'" 4a. Article Number ~ , ~ "'.':~'. ~' i .-.:.:~.,~.~:-~:.~:~::.~-~.~,:.~_,:.~,:;:'.~.:'~-. .... Z 154 680 8~9 ~'~ ~,~[~ ~ i '. :'~!~'FS+h'~v~4n~":~g] rlon'-'~':'-,: -..-" ...... .: .. · - . -- ~ ~~,~v_^~/~ ,,~ ~ ~ ....'::.417.~::0ak~Pa~-ki~Avenue .. [] Registered I-I Insured JVV .~14._ i .~1~ ~,1~ I' V L %...~1\11%1 I! %..../ · /..,,~ . .. ''.~',*' ' ~ :~.'. . .. ..... '.. .' '- · ADMIN. 707/463-6200 - PUSUC ~U:ETY ~ ' -.:: :,~:~ ;~!~:~,~,~:~..._:~'~: ¢::.'~'~: ~:~:',::'.:~;:~.~:~ ?_-'::-.."- ..: · '~.. ' . · · ~:'.-'~.~.,;;;~:~,~.~:~:C~::.~":::~,~,.:,~': .....' . . . ~ [] Express Mad ~Return Receipt for · FAX # 707/463-6204 · j '.':"..-:;~0'~'~:~4>~:~~~':7:';'!:'- . ' ~:~'~ * Merchandise !.'.:i.;.'~~ ::'.....~.- - '~. 7. Date of De,ve,~ ..- ~- ! :iL:-!;:.6. ,Signatui;e-~Addre~s~,~. :"' : 8. Addressee's Address {Only if requested I ~ ' ~ ~'.~,',"~;'?:*'~-~"" -~"~*'-':.'--~'-~'~- -~-* *' and fee s i .. ~..~ .. ~..~,,.~,~:...:.:~:. ..... -:;.~.-~: ~.. :..,.;~ .... . i pa d) ' i' 6. ,~ignature (Age't) .... :~:~;~:.':i':"-'-'. :':--' .. ' ...'~;:-."f"~-'iiff'~:.i.'iil'i":i i'.ftii if i {{ ~{ -=i~ i.~.~,: .."f ;i i J May 1, 2000 i t ..l~.F~qri~ ~l..1,1,;N,o, Vel~ri'l,9~' ,~....eP~_. ~,:.~,-0~ DOME~"rlC RE~uRN RECEIPT t . : - . . , - .' * · - . ,~..:. ' . .. ... .~f - SUBJECT: 190 Rupe Street/A.P.N. # 003-140-01 Dear: Mrs. Golden This is a final follow-up letter regarding the present condition of your property located at the above listed address. You were notified of this matter by certified mail on March 27, 2000(Enclosed). A second Inspection was conducted on 5-1-2000 revealing that no progress has been made toward resolving this matter. I request that you comply with our local and state laws, and make every effort to correct the violation(s) at your yery earliest convenience, but in a time frame not to exceed 15 days from receipt of this letter. Please be advised that, due to your past disregard of violation and correction notices, this letter constitutes the City's very last attempt at gaining your voluntary compliance, if you continue to ignore this City's Municipal Code provisions, and do not respond I will be professionally obligated to refer this matter to the City Attorney for the appropriate legal processing. Shortly thereafter, the City Attorney's office will contact you and inform you of the litigation proceedings. If you have any questions or if I can be of further assistance with this matter, do not hesitate to call me at 463-6739 _Car. I ._Tuliback Building Official CC: Candace Horsley, City Manager David Rapport, City Attorney Darren Wojcieszak, Police Department Enc. Arc, 190 RUPE, OLD FOSTER FREEZE 190 RUPE, OLD FOSTER FREEZE 190 RUPE, OLD FOSTER FREEZE 190 RUPE, OLD FOSTER FREEZE 190 RUPE, OLD FOSTER FREEZE 190 RUPE, OLD CHP BUILDING 190 RUPE, OLD CED BUILDING 190 RUPE, OLD CED BUILDING i. 190 RUPE, OLD CHP BUILDING 190 RUPE, OLD CHP BUILDING 190 RUPE, OLD CHP BUILDING 190 RUPE, OLD CHP BUILDING AGENDA ITEM NO.: DATE: lOb September 6, 2000 SUMMARY REPORT SUBJECT: ADOPT RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND CONTRACT EXECUTION FOR THE ENTERPRISE FUND COMPONENT OF THE ECONOMIC DEVELOPMENT ALLOCATION OF THE STATE OF CALIFORNIA, COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM. The purpose of this public hearing is to invite comment from the public regarding the city's interest in submitting an application for funds and contract execution for the enterprise fund component of the economic development allocation of the State of California, Community Development Block Grant (CDBG) program. BACKGROUND The City Of Ukiah is entitled to competitively apply for $500,000 in State of California, Community Development Block Grant (CDBG) funding as part of the enterprise fund component. If the City is awarded the grant, the enterprise fund program monies will become a pool of revenue that can be loaned at competitive rates to eligible Ukiah businesses to spur economic development. These businesses in-turn must earmark their loan packages to create jobs for Iow and moderate wage earners. Staff recently completed a survey study that indicated the business community was indeed interested in an enterprise loan program administered by the City Of Ukiah. The survey consisted of 1,110 questionnaires mailed out to the business community. Staff received an 11% response from the businesses queried, and 1/3 of those businesses indicated their strong interest in the enterprise program. Based on the noted survey results staff is recommending the CDBG application for funds to establish a loan program. Continued on Page 2. RECOMMENDED ACTION: 1. Hold Public Hearing and Adopt Resolution Approving an Application for funding and contract execution for the Enterprise Fund component of the economic development allocation of the state of California, Community Development Block Grant (CDBG) program. ALTERNATIVE COUNCIL POLICY OPTIONS: Remand to staff with direction. Citizen Advised: Requested by: N/A Prepared by: Coordinated with: Attachments: 1. N/A Albert T. Fierro, Assistant City Manager Candace Horsley, City Manager Resolution for Adoption. C~e Horsley, City ~ar~ager The CDBG program allows a city to set aside monies for micro-enterprise businesses. A micro- enterprise business is one that has less than five employees, one or more persons own the business, and one or more employees are Iow to moderate wage earners. These businesses tend to be service type enterprises, such as, home repair, house cleaning and gardening services, etc. Positions in these businesses tend to be "life change" opportunities, e.g. welfare to work, new skill development, and second chance jobs, etc. As noted by the City Manager at the last regular City Council meeting regarding the Downtown Business Plan, an emphasis on the small business is appropriate. This is the initial impetus for implementing this program The City Of Ukiah is required to provide either monetary funds or "in-kind" services to generate interest in the economic enterprise program. In-kind services may involve staff time, city business coordination, and marketing of the program. The City will be required to obtain the active support of banks, business organizations, and community groups, as part of the leveraging needed to ensure success of the economic enterprise program. Staff believes that the infusion of grant funds will be of significant benefit to our small businesses and recommends City Council approval of the grant application and adoption of the resolution. RESOLUTION NO A RESOLUTION APPROVING AN APPLICATION AND CONTRACT EXECUTION FOR FUNDING FROM THE ECONOMIC DEVELOPMENET ALLOCATION FOR THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT BE IT RESOLVED by the City Council of the City Of Ukiah as follows WHEREAS: The City Council has reviewed and hereby approves application for: State Community Development Block Grant (CDBG Program) for $500,000 from the Enterprise Fund Component: 1. General Administration $37,500 2. Activity Delivery $46,250 3. Business Assistance $342,950 4. Microenterprise $73,300 WHEREAS: If the grant application is approved, the City will provide local leverage for the Business Assistance Program in the following form: · $50,000 from the City Of Ukiah Redevelopment Agency $50,000 in In-Kind staff services and expertise WHEREAS, The City Manager is hereby authorized and directed to act on the City's behalf in all matters pertaining to this application; and WHEREAS, If the application is approved, the City Manager is authorized to enter into and sign the grant agreement and any amendments thereto with the State of California for the purposes of this grant. PASSED AND ADOPTED at a regular meeting of the City Council of the City Of Ukiah held on September 6, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim Mastin, Mayor AI-i'EST: Marie Ulvila, City Clerk lla ITEM NO. DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: SOLICITATION OF PROPOSALS FOR BANKING SERVICES In 1995 the City of Ukiah solicited proposals for banking services necessary for the financial management of the City. At that time, most of the banking entities located in the City submitted proposals to provide services to the City. After review of the proposals by a committee consisting of Council members, the City Treasurer and staff, Westamerica Bank was selected to provide banking services to the City. In the years since 1995, the relationship with Westamerica Bank has proven successful. Westamerica Bank initiated the idea of offering City utility customers the option for payment of their account via direct debit. This service was approved by the City Council and implemented by staff. Currently about 5% of our utility customers utilize this option. Credit card acceptance at the cashier counter was implemented and direct deposit of employee paychecks was initiated. The City has not adopted a policy establishing a specific timeframe for soliciting proposals for banking services. Switching from one bank to another involves additional expense for replacing check stock and forms, which identify the bank the City uses. In addition, there is time required of staff to implement the changes (Continued on page 2) RECOMMENDED ACTION: 1) Direct staff to request proposals for banking services; 2) Establish a policy of soliciting proposals for banking services every five (5) years; 3) Appoint an ad hoc committee to review the banking proposals and submit a recommendation to the City Council. ALTERNATE COUNCIL POLICY OPTIONS: 1) Direct staff not to solicit banking proposals. 2) Establish a different period of time in which to solicit banking service proposals. 3) Determine alternate method of evaluating proposals. Requested by: Candace Horsley, City Manager Prepared by: Gordon Elton, Finance Director Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED: [._.~ ~k~~ Cand~ace Horsley~ City Manager and develop the working relationship with a new bank. Additionally, providing the background information to banks interested in submitting proposals to the City requires staff time. This item is presented to Council for discussion of a policy establishing a timeframe for soliciting proposals for banking services. Recommended action Staff recommends establishing a specific timeframe for soliciting banking service proposals, such as five years. Staff believes that routinely soliciting proposals more often will increase costs, for staff time and possibly in bank service fees, as well as minimize the ability of staff to establish a working relationship with the bank. Since five years have passed since the existing banking relationship was established, staff recommends the Council direct staff to solicit proposals for banking services and establish an ad hoc committee to review the proposals received. The review committee could consist of two Council members, City Treasurer, Finance Director, City Manager and Assistant City Manger. GE :Audit99. agn Page 2 ITEM NO. DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT REGARDING COMMUNITY CULTURAL ARTS AND RECREATION CENTER In March 2000, the City of Ukiah completed a CDBG Planning and Technical Assistance grant for the development of a community recreation facility to be located on the proposed school site previously occupied by Montgomery Wards. An integral element of the grant was the Implementation Plan, which was completed by City staff and included a work plan intended to guide the project's development. Pursuant to those documents, the City of Ukiah initiated and has been coordinating regular meetings with a Steering Committee comprised of representatives of the Ukiah Valley Cultural Arts and Recreation Committee, Ukiah Unified School District, County of Mendocino, several community based organizations, members of the public, and Councilmember Libby. This committee, which is providing staff support by the City of Ukiah, has been conducting regular open meetings at the Ukiah Valley Conference Center since April and has completed several key steps. The first of these steps was to conduct a public outreach effort through the numerous youth and family service providers valley-wide in order to ensure the broadest base of representation possible on the Steering Committee. That outreach effort was tremendously successful in achieving broad public input and has produced a committee dedicated to the completion of a recreation center and the provision of much needed services to our youth and families. (Continued on Page 2) RECOMMENDED ACTION: Receive report on status of Community Cultural Arts and Recreation Center ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager None Candace Horsier, ~itt LD4:RECCENTR.ASR Manager · ee? he df ve . .__~ nroceSS, .... ~ u~timate~Y. _ · ~und~ng __ tared ~ . citizens . .. ttaskS o . · increasing ro ram~'."n~t . oing operation · mining and.ma - month, m~ o'o_~_~mmittees. -,'~ '~_.,~ P g uction ~d ~n g . eto ing progr~ in the ne~ ~--,~n on the suu~.-;_ _ strategy ~o~ nUDI~o uu--- _~,~nof~es ~'~'- -:,., ~ek~Y v~- . '.~ Q~ef~ ~'" __~w ~0[ ~u,~f e~ch ot _ _~n ttter to th~ .,,,~en De ~v,,,~-~ . ~ '~10[~ issuing a~ u~" e ese groups w~ "~ d form the u~ ~ _~n ished by th . _~ noerat~on _n to respOnd to a significant comm~n[W tacltiW,s oew~ .... n edUCatlonat sewices. ~he pafflcutar tlcations, rare oppoffun1W ional oppoffunltles tot apP ,_~, ,enresentS a ---*~on and ..... · ion Center Pr°lu~' ~,~...-~ ~ffs rectal,, ' . o as there ~s ~ ~ his oro~ect is o~-~,., ,n~ SchOot . ,_ to the pr. ~ram ~ The tact the? _~ ~he C~W, ~ou~ty, ~"- need through u,~ ~- . _.=~ ~dds ,~,petUS ..... ,,th ukiah are~. __~,~ion betweu-"' . , es the PrOiect's value to ~ocat,~,, -_ ~ ,~ilies in me o~-~_~ ~vet of coo~~'~''i nificantiy ~ncreaS__,~ date is in large P~ children anu.,~,;~ ~nershiP ~,~ '~'--~-niW, but also s g .=_. ~nd progres~,~ _.=..~ ~efficipat~on ..... ~s value to ou~ co,~,~ I;vel ot coope?~'_'~ the continueO act,~o ~ an unpreceoent~u ~- ot ontY emPba~zu° "ors Staff betie?~'~; o this pa~nerSn'p ~, n . __, ~ stat~ grant ;~,~ ~omm~tmo"- t teoera, ~"~,,, GounCii's 5t~,~ - completion, updates. due to the ~,.~ - project to by the CiW to see this As work on the pro~ect progresseS, staff will continue to provide the counCit with periodic ~ddition, CiW staff witt be researching grant oppo~unities as they may arise and continuing coordinate with committee members such as Nuestra Casa and the ~oys and Girts Grub to see ~unding through their grant resources. AGENDA SUMMARY ITEM NO. 1 lc DATE: September 6, 2000 REPORT SUBJECT: APPROVE SELECTION OF LOCAL STREETS FOR REHABILITATION WORK TO BE FUNDED THROUGH THE 2000 STIP AUGMENTATION SUMMARY: The Mendocino Council of Governments (MCOG) has informed staff of a new cycle of funds available through the 2000 State Transportation Improvement Program (STIP) Augmentation. On August 25, 2000, the MCOG Technical Advisory Committee (TAC) met and determined a proposed distribution of funds in the amount of $5,872,000. Based on the proposed distribution, the City of Ukiah will receive $910,626 for street rehabilitation work. The proposed distribution of funds to local jurisdictions is as follows: County of Mendocino $3,819,630 Ukiah $ 910,626 Ft. Bragg $ 495,374 Willits $ 445,340 Pt. Arena $ 201,030 The above distribution, as recommended by the TAC, will be considered by the MCOG at its meeting on September 18, 2000. MCOG has established a deadline of September 29, 2000 for jurisdictions to submit their proposed lists of street projects for funding. Staff has therefore established a list based on receipt of estimated funding in the amount of $910,626. continued on page 2 RECOMMENDED ACTION: Approve the selection of local streets for rehabilitation work to be funded through the 2000 STIP Augmentation. ALTERNATIVE COUNCIL POLICY OPTIONS: Select other streets for rehabilitation and direct staff to modify the list. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None. Rick Seanor, Deputy Director of Public Works Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer Jim Looney, Public Works Superintendent None. APPROVED:~ (.~~. .Js:AG2ooosT,,.suM Candace Horsley. City rv~nager Page 2 Approve Selection of Local Streets for Rehabilitation Work to be Funded Through the 2000 STIP Augmentation September 1,2000 As with the 1998 STIP program, staff utilized the City's Pavement Management System (PMS) to select streets for repair. Under the 1998 STIP, the City focused on reconstruction of 17 residential streets and two collector streets. For the 2000 STIP, staff selected street locations for both reconstruction (grind and repave, etc.) and preventative maintenance (thin asphalt concrete overlay, slurry seal). This will provide a broad distribution of funds throughout the City for street repairs. ^ total of 86 street sections are proposed for repair under the 2000 STIP at a total estimated cost of $910,611. ^ map with locations of proposed street repair projects will be presented at the City Council meeting. Staff utilized the map to determine logical street sections for repair when compared to previous street repair projects. A prime example is the section of East Perkins Street from US 101 overpass to the east City limits. Repair of this section will connect a recently completed County of Mendocino repair project on East Perkins with the City's street repair project completed in 1998. In addition, staff is also proposing the repair of Perkins Street between Main Street and School Street. Staff has also identified Talmage Road as a priority project, which we will be coordinating with Caltrans for repairs. However, staff would recommend funds in the amount of $100,000 in gas tax account 341.9817.250.000 be used for this purpose. As shown on the following list, staff is only proposing minor preventative maintenance work on its portion of Talmage Road at this time. The following list is based on the PMS priority listing for repair sections (rehabilitation and preventative maintenance) sorted from worse to better. As indicated, streets have been grouped by functional classification. Proposed List of Street Sections for 2000 STIP Augmentation Funding ARTERIAL STREETS W. Perkins. Pine St. W. Standley E. Gobbi Grove Talmage Dora St. W. Gobbi E. Perkins Dora St. School Grove Barnes Orchard Dora Railroad Live Oak Dora State Mill To State To Walnut To Dora To 101 Overpass To Pine To Airport Park Blvd. To Hazel To State To Main To Observatory Page 3 Approve Selection of Local Streets for Rehabilitation Work to be Funded Through the 2000 STIP Augmentation September 1,2000 COLLECTOR STREETS N. Oak St. Low Gap to W. Smith Oak To Spring Church To E. Perkins 101 OP To Mason Smith To E. Church State To E. Stephenson State To Low Gap Road W. City Limit To S. Oak St. Mill To Main St. Smith To Henry Dora To McPeak Clay To W. Clay Highland To E. Gobbi Hwy 101 Overpass To Scott School Clay E. City Limit Perkins Main Main Despina Gobbi Perkins Oak Mill McPeak Oak Manor RESIDENTIAL / LOCAL STREETS Clubhouse Park Blvd To Stella Warren To Washington Ave. Helen To San Jacinta Dr. Helen To Washo Dr. Gobbi To Calvert Ct. Mc Peak To El Rio St. El Rio Ct. To Cresta Wabash To Myron St. Clara To Beacon Lane Dora To Banker Helen To Betty St. Betty To Freitas Oak To Garrett Dr. Lockwood To Hamilton Hospital To Leslie Gobbi To Lorraine 44 Lorraine To Main St. Mill To Warren Dr. Perkins To Warren Dr. Gibson Crk To Cochrane Banker To Gardens Ave. Mendocino To Live Oak Maple To Myszka Place Highland To Live Oak South Elbow Dora End Washo Mc Peak Oak Manor Dr. 160 Cresta Ford State Cochrane Betty State State Clara Peach 50 Lorraine Gobbi Gibson Creek Peach Cochrane Mendocino N. End End Page 4 Approve Selection of Local Streets for Rehabilitation Work to be Funded Through the 2000 STIP Augmentation September 1,2000 Wiatt Dr. Pomo Dr. To Washo W. Standley Gibson Crk To W. End Crystal Bay Capps Ln. To End of Ct. Donner Court Homewood To End of Ct. Donner Lane Incline To Homewood Homewood Capps Ln. To Empire Marshall Gobbi to Main Mill Court Mill St. To Mill St. Oak Manor Dr. School To Yosemite Zephyr Cove Ct. Capps Ln. To End of Ct. Bush St. Grove To Walnut Carrigan Lane Capps Ln. To N. City Limit Helen Ave. Redwood To Luce Jones St. Mc Peak To Oak Pomo Drive Maya/Wiatt To Yosemite Alice Ave. Observatory To Luce Baywood Ct. Laurel To End of Ct. Cindee Orchard To Orchard Canyon View Ct. Laurel To End of Ct. Hastings State To Commerce Helen Ave. S. End To Washington Helen Ave. Luce To Helen Incline Drive Capps To Empire Leslie Gobbi To Peach Magnolia Pine To State Marwen Washington To Marwen Dr. S. Oak St. Freitas To S. End Oak Manor Court Oak Manor To End of Ct. Oak Manor Drive Yosemite To Perkins Orchard Gobbi To Marlene Park Blvd. Clubhouse To Park West S. Barnes Betty To Clay Tahoe Ct. Carrigan To End of Ct. Willow Dora To Spring Yosemite Dr. Oak Manor To Washo Clara Ave. Orchard To Railroad Hastings State St. To Airport Rd. Airport Road Hastings To South end Staff recommends City Council approval of the list of proposed street sections for rehabilitation with the 2000 STIP Augmentation Funding. ITEM NO. t t c~ DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECi: AWARD OF BID FOR ECONOMIC DEVELOPMENT BROCHURES AND CITY NEWSLETTER The City Council has directed staff to proceed with a campaign to enhance economic development and maintain good communications with the community. £¢onom/¢ De~,e/opmen! Broc/~urc An economic development brochure is needed to provide developers a good business overview of Ukiah. Many first-time business visitors to our fair city do not really know of the many advantages that await them in Ukiah. There are eight key factors business developers want to know about a community in order to relocate their business to a particular locale. These variables include the following: 1) quality of life; 2) skilled professionals in the community; 3) proximity to markets; 4) skilled labor force; 5)Iow business costs; 6) access to colleges; 7) reasonable climate, and 8) a fair tax rate. In order to capture the imagination of business developers and induce them to relocate to Ukiah, a revamped economic development brochure is necessary. In 1993, the City crafted an economic development brochure that was used as a mailer to developers and businesses in town. The original brochure was well received by the public. It is now time to develop an updated brochure, as our first brochure was very basic in design, color and approach. Yi_~i!ors' BrocJ~ure: Another key ingredient to economic development success in any community involves the expansion of tourism. Currently, the City does not have an attractive and informative visitors' brochure that features our many recreational, cultural, and community events. A visitors' brochure would enhance our standing in the business sector and would aid in tourism. The brochure would be given to local hotels, used as business mailers, and forwarded to local business development organizations. Continued o Page 2. RECOMMENDED ACTION: Discuss the proposed economic development brochures/newsletter and direct staff to hire one or more of the firm (s) above. ALTERNATIVE COUNCIL POLICY OPTIONS: Remand to staff with directions. Citizen Advised: Requested by: Prepared by: Coordinated with' Attachments: N/A N/A Albert T. Fierro, Assistant City Manager Candace Horsley, City Manager APPROVED~~-~ ~ti,?x Candace Horsley, City/~anager ~'it~ NewsJeller; On September 15, 1999, the City Council approved producing a City Newsletter that would be mailed with our utility bills. The newsletter would be published on a quarterly basis and would feature community activities, department news, and feature articles. Several newsletters have been mailed out and we have received many positive responses from the public. The prior newsletters were compiled and printed by staff using PC newsletter software. Although this effort was a good start, frankly the newsletter lacked a high quality appearance. A high quality professional newsletter should catch the readers visual attention, be informative and fun to read. The newsletter should capture and highlight the "uniqueness of Ukiah.' A high quality newsletter will become an excellent marketing tool for the city and businesses in town. REQUEST FOR PROPOSALS On August 7, staff requested proposals from local firms to design and print the economic development and visitors' brochures, and the city newsletter. The following local firms submitted bids: Creative Workshop, GreenMac, and Visual Identity. Each firm approached this project in a different fashion based upon its expertise. It is apparent from the bids that Visual Identity's cost factor is substantial when compared to the other bidders. The key components of this project will be design, quality of print and narrative impact. On a project of this type, cost may not be the most significant criteria for bid award. Economic_D v~ent_ Brochures and N__ ____..ews_JetterBi_d_s_: Firm N~ame Creative Work shop Economic Brochur_ ____. e Vistors'~Broc~hure Newsletter_ $8,562 $4,161 $530 GREENMAC $7,897 $2,475 $690 Visual Identity $8,985 ['$4,715] $2,645 ['$2, P52] $2,622['$2, ! 17] * '$2,d60 [stitchedg/ossedpoges extro unique design) As a result of the significant differences in bid amounts, staff asked for each firm to file with us a sample of its work. Given the impact the economic development brochures and newsletter will make with business and the community, staff felt it would be appropriate for the City Council to review the samples of work by each firm at the meeting. This process will allow the City Council to make an informed decision based upon quality of work and not necessarily just accept the Iow- bid. *Additional costs associated with custom design work. **Special design for marketing folder (see packet) FUNDING Sufficient funding for the city newsletter and tourism brochure has been budgeted for FY2000/2001 in the Communi¥ Ouireoch/Public Information Services Program. Costs associa~l with the publication of the economic develop brochures will be allocated from the reserve of the Ukiah Redevelopment Agency. If the concept of the brochure is approve, staff will return to you for a budget amendment at a future meeting of the Redevelopment Agency. CHAMBER May 2000 Ascot Airways Holds Public Meeting As you are probably aware, Ascot Airways has signed a lease for space at the Ukiah Airoport. They are an established freight carrier. Now, they are planning to provide passenger air ~ service between Ukiah, Redding, Sac- ramento, San Carlos, (Bay Area), and Reno. We consider this to be an important piece of transportation infrastructure for Mendocino County as a whole. If you would like to meet representatives from the company, they will be at the: Ukiah Municipal Airport Tuesday, May 2 6:30 am - noon with their aircraft. They would like to meet community members to hear their needs and an opportunity to hear about their plans. For further information, contact Madelin Holtkarnp, Executive Director, Economic Develop- ment & Financing Corp. 462-2353. From the President come and enjoy catered food and drink 501 parducci Rd. The Greater Ukiah Chamber of Commerce, a leading organization with a vi- sion to enhance a positive quality of life and the promotion of a strong economy in Ukiah is seeking enthusiast civic-minded individuals to serve on several of its committees. Individuals must be willing to donate at least two hours of their spare time a month to help: · Provide a leadership role in coordinating business advocacy, development KATHI£SPENCER and education. President · Disseminate information including, but not limited to, business, local relocation and tourism to the membership, the community and the public at large. · Help organize community events, which enhance and promote the advantages and assets of the greater Ukiah area and Ukiah Valley. · Promote tourism in and around the greater Ukiah area and Ukiah Valley. There are openings for the following committees: Ambassadors Goals: To promote and represent the Greater Ukiah Chamber of Commerce at sponsored events. To continually establish and foster business relationships. To enhance our community and to perform all ambassadorial duties with enthusiasm and pride. Community Issues Committee Goals: To monitor, review and analyze issues with potential to effect the operation and good standing of local business. To maintain awareness of issues that may affect the community as a whole and take action as warranted. Membership Committee Goals: To promote and retain membership by better serving members through expanded commu- nication, member services and member feedback. The pleasure of working with dedicated, community minded, self-sacrificing and fun loving chamber members and board members is one of the benefits along with the self-fulfillment of helping your community. Interested qualified individuals please apply at the Great Ukiah Chamber of Commerce, 200 South School Street, downtown Ukiah. The following are the current mixers: If you are interested in a mixer contact the Cham- berat 462-4705 to get your june 23 Savin0s Bank JUlY 21~Mendo Mill & Aug; BrUtocao Cellars SePt 22; Jeanette Stroh's Count~ Cookin' Oct 20, National Bank of the RedwoOds NOV17 .Holiday Mixer Feb. New :Car Dealers ASSOCiation Apr, BUsiness Symposium Co-hosted by PORIER $1. BARBECUE & REDWOOD EMPIRE AUCIIONEERING CO. Joi' a~eetrolld May 8 atthe Porter SL Barbecue 225 East Perkins MemPerNew$ May 2000 Elizabeth's Corner Pa[~e 2. mem~ in~ standing: MONTHLY -NEWSLETTER This newsletter keeps you in- formed about other mem- bers, legislation and can pro- mote you too! RIBBON CUTTING AmbaSSadors will plan a db- bon cutting ceremony for your grand opening. MEMBERSHIP, CLUB & VIP LISTS Chamber members can re- ceive these lists and more for the asking. DISPLAY OPPORTUNITIES Brochures & Business Cards are displayed promi- nently in our busy lobby for referrals. HOT SHEET PROGRAM This direct mail program saves members money and gets their message to over 600 members. INTERNET Listing your name, location, phone number and tYpe of business on the Chamber's website: www. Ukiahchamber. com. GOOD MORNING UKIAH BREAKFASTS Educational get-to-cjether for members. BUSINESS SEMINARS Focusing on issues to assist and inform busi- nesses. BUSINESS AFTER HOURS MIXERS A fun and easy way to meet community leaders and network with other busi- ness people in a relaxed atmosphere. DCARA - North Coast Outreach 327 N. State, Suite 204/208 · Ukiah · 467-8740 Crawford's Signs & Electronics I 128 S. State · Ukiah · 468-1371 Completely Candice 209 S. School · Ukiah · 468-7810 North Bay Corporate Health Service 1379 So. Dora · Ukiah · 463-8833 40 years Matsen Insurance Brokers 519 South School St., Ukiah 462-4748 30 years Ken Fowler Motors, Inc. Carroll Ombaun Coldwell Banker Mendo Realty, Inc. 15 years New Release Video 10 years Redwood Credit Union 5 years Price Waterman Accounting Service Wipf Construction Gary Keszler, D.D.S., M.S. Garden Bakery Mervyn's California I year Henderson & Mayo Diamonds & Gold just look at the benefits on the Left. Do you know someone in business who might benefit j~om becoming a member? We have extra newsletters each month and if you would like us to send one to a prospective member, or would like a few to show to a possible mem- ber, please call the oj~ce at 462-4705. CHAMBER A PUBLI{ GREATER UKIAH CHAMBI COMMERCE 200 S. School, Ukiah ° 462-4705 www. ukiahchamber, com- info@ukiahchamber, com Editor & Producer: submitted ~ information to at 468-0251, Hard to believe that we are a/mad), in the Sth month of 2000 - ever)ehing is just speedingpast but part of the reason it is going so quick/)' is that we have so much going on. The Chamber is ho/ding a EUZABETH BRAZIL Procurement Seminar for mere- OumbecCEO bets on Wednesday, FCa)' lOth and we have invited /Vlasonite, Hop/and Sho Ka Wa Casino, Parnum and Retech among others to part/c/pate/n a pane/discus- sion regarding each compan),'$ purchasing policies and procedures. The intent of the seminar is to al/ow Jo- ca/businesses the opportun/t)' to/earn what steps the)' must take to obtain larger compan), bus/ness w/thin our area and also to educate those larger companies of products or services that ma), be available local/), that the)' ma), not have been aware of. The Procure- ment Seminar wi//be held at the Ukiah Valley Confer- ence Center with a w/ne & cheese reception hosted b), National Bank of the Redwoods at $ p.m. and the seminar is scheduled/rom 5:30 to 7p.m. Costs are $10 at the door for Chamber members and $15 for non-members. Chamber members can pm-register for $ I$ andget a $ I 0 refund on the seminar fees when ),ou attend- that's admission for $$ and we wi//have a bet- ter count prior to the seminar on how man)' will at- tend. Join us on I~¢a), lOth for the Procurement Semi- nar, fee/free to contact the Chamber office at 462-4?05 for more information. Parducci Wine Ce#am hosts the Ma), 19th Business After Hours mixer and if I know ParduccL it is going to be a top notch event/ What better wa), to start off a weekend b), networking with friends and business associ- ates on a beautiful/Va), evening- so come on out to Parducci Wine Ce#ars on Ma), IPth from $:$0 to 7:$0 p.m., I/ook forward to seeing ),ou them. The Chamber brings ),ou the 2nd Annual Mem- bership Meeting and Community, of Champions Lun- cheon on Friday, June 2nd, featuring a presentation on the current status and activities of the Chamber and the true highlight of the day, the Community of Chain- pions Awards program where we honor local business and individuals for their effort within the community. Nominations for Citizen of the Year, Businesses of the Year, Organization of the Year and the Beautification Achievement Award are due into the Chamber Office b), Ma), loth. Is there an individual business or organi- zation that ),ou believe is deserving of being honored in this wa),? We al/know man)' in the community who are giving of themselves -/ets make this just one more way' we sa), thank ),ou. At the luncheon last )'ear we tried something a //tt/e d/ffemnt where we t/ed/n decorations, individual bus/ness promotion and we threw in a little comped- tion for good measure, both attendees and part/c/pat- lng businesses found/t a unique and fun wa), to pro- mote bus/ness. Businesses were invited to showcase their bus/ness b), becoming a table sponsor and crest- (cont. on page 8) pa~e 3. Jim Crouch Retech, A Division of Lockheed Martin Co. May 2000 MemPer News 100 Henry Station Rd. · Ukiah · 462-6522 Located on Highway 101 between Ukiah and Hopland, Retech Services, Inc. was founded in 1963, and in 1975 moved its business from Marin County to the Ukiah Valley. Today, Retech sells its high-temperature melting systems to two distinct markets. Retech's vacuum metallurgical furnaces are used by the metals industry to melt and cast high-grade alloys such as titanium, while its waste treatment systems are used by customers to clean up some of the world's most challenging environmental projects. Retech's 200+ employees comprise a complete engineering and manufacturing operation, making it the most fully-integrated company of its kind in the world. The company employs some of the industry's best scientists and engineers, along with many skilled craftsmen. Retech equipment is housed in 12 countries worldwide, with a customer list that includes such respected names as Rolls Royce, Honda, Mitsubishi and others. As part of its commitment to safety and environmental integrity, Retech has worked to reduce its in-house waste generation, such as waste oils from generators and oil absorbents, resulting in a 78% decrease in waste generated at the facility. Earlier this year, Retech was identified by Cai-OSHA as an outstanding performer in industrial safety and has been asked to participate in OSHA's STAR program, where members must consistently meet stringent safety criteria. Retech works daily with a variety of local vendors and subcontractors. In addition, the company supports many local causes and education programs, and regularly hosts tour groups from civic organizations, as well as local school groups. If you would like to learn more about Retech, you are encouraged to set up a group tour for your company, school group or private group. Call 467-1732 for more information. Other Manufacturing Companies that are Chamber Members: P & K Woodworks Maverick Enterprises, Inc. 2030 Industry Rd. · Ukiah · 463-8980 751 E. Gobbi ° Ukiah · 463-5591 Evden Enterprises, Inc. 2000 Wellmar Dr. · Ukiah ° 462-0375 Patchen, inc. 1147 N. State · Ukiah ° 467-3747 Liqua-Tech Corp. 150-A Parducci Rd. ° Ukiah ° 462-3555 Masonite Corporation 300 Ford Rd. ° Ukiah ° 462-2961 Penofin Performance Coating, Inc. 360 Lake Mendocino Dr. Ukiah ° 462-3023 Ukiah Window Store 195 Clara Ave. · Ukiah 468-3832 Doris' Crystal Magic Petticoats 8331 Pincrest Dr. Redwood Valley · 485-7448 Skip Gibbs Company, Inc. School Way @ RR Redwood Valley · 485-5822 Welcome to Ukiah Committee Visits Businesses O01 Fast · NEW SERVICES · BIG SALES · GRAND OPENING · WORKSHOPS · EVENT or just want to generally promote your business or organization,, then get out a Hot Sheet and let the Chamber membership know about it. Hot Sheets are the little fly- ers stuffed in this newslet- ter. Save on mailing costs and postage by simply dropping off 650 printed 8 Y: x 11 flyers (1 or 2 sided flat sheets) tO the Cham- ber office I:;y the 25"' of the month and they will be de- livered by the 3rd of the fol- The Ukiah Chamber's "Welcome to Ukiah" Committee visited 21 new businesses in the past 3 months. This committee, started last year as a welcoming group to see what the needs of the business is, how the Chamber can help, and to let the businesses know about the services each Chamber member's business provides. Brayam & Co. Morrocan Jewelry & Clothing Mi Casa Housewares and Decorating Desserts by Don Bakery Office Depot Office Supplies Expressions Candy & Gifts Candy, Gifts, Balloons Hayes Music Music on tapes, CD Auto Zip Mail Services Bulk Mailing Service El Gallero Western Wear Clothing Emerald Caf~ Restaurant NorCal Grinding Machine Shop Morning Glory Child Care Day Care Our Pride Import Car Repair Crawford's Signs & Electronics Auto Repair Shop Sea Cave Surfboards Surfboards and Water Sports John's Automotive Auto Repair Shop Mendocino Light & Garden Indoor Gardening Supplies Charlie's Full Service Salon Beauty Salon Signs and Electronic Repair A-1 Check Cashing Check Cashing Sidelines Scrapbook and Art Supplies Computer Business Center Computer Training & Repair J. B. Art Supply Art Supplies lowing month. Cost is just $85. Call the Chamber office at 462- 4705 to reserve your space. MemberShip Event OVersight Community Issues Ukiah: Signs Partnerships Marketing & communications May 2000 Page 4. EXECUTIVE 468-o161 1st Vice President ChuckSim§n 5~ Inc. · 456-0500 2nd Vice President Teri Uilrich Nat. Bank of the Redwoods 462-3288 Chief Rnancial Officer James L Harrison Savings Bank of Mendo Cty 462-6613 Immediate Past Pres. Jim Mayfield Rainbow Ag Services 462-2404 DIRECTORS DeanAbboU Ukiah Daily Joumai Butch Bainbridge Paramount Signs · 485-7555 Brace Fedio Masonite Corporation 462-2961 Carmen Gleason Hopland Sho Ka Wah Casino 744-1395 Bernard Lemke, M.D. DuaneMahan Senior Center Appreciates Business Support "Throughout the year, local businesses and organiza- tions continually support the Ukiah Senior Center," according to Executive Director, Melissa Phillips. "Es- pecially during for the Wild Game Feed, our largest fundraiser." she adds. Even though the annual event is scheduled for fall, plans must be made early to collect interesting items for the silent and large items which go out to bid to an avid audience at the dinner which consists of abalone, salmon, pork, venison and other wild game confiscated from poachers by Fish and Game who donates the food to the Center each year. Mention and credit is given before, during and after the event for all donations. If you have any items, new or used that might be suitable for the auction, please contact Phillips at 462-4343. Gibson Creek Study Needs Input The Gibson Creek Access Study for Habitat En- hancement and Public Access is now in the works. The firm of I_SA Associates has been hired by the City of Ukiah to evaluate the creek as it moves through the city, and determine where it can be restored as a natural creek and where there are public access opportunities. Damaged areas along the creek will also be exam- ined and recommendations made on how to restore the natural habitat and character of the creek. Ways to limit public access will also be suggested. If you or someone you know are interested in the project and provide input, call Charley Stump, Senior Planner at 463-6219 or write suggestions and input to Stump at 300 Seminary Avenue, Ukiah, CA. The Business Symposium Review Results Duane Mahan Insurance 462-7609 Jim Mulheren Ukiah Custom Cabinets 462-8743 Jeanie Nord KUKI. 466-5868 Sue Patel Ramada Limited Gregg Smih Brutocao Schoolhouse Plaza EX-OFFICIOS Kathy Libby Ukiah City Council Richard Shoemaker MC Supervisor Green Lion Nursery 468-8021 STAFF Chief Executive Officer Elizabeth Brazil 462-4705 Cherie Blower Marketing & Chamber Development Coordinator The day after the Ukiah Chamber sponsored its Busi- ness Symposium in late February, the planners met and discussed what went right, what went wrong, how to improve the show, and brainstormed for the next year. It was clear to all that a keynote speaker was a big draw and that the vendors that set up booths net- worked with each other discovering services from their peers they did not know existed. Another big advantage was that businesses were able to get ex- posure and networking opportunities with other busi- nesses in the area in a way that other mediums do not allow. For the first attempt the attendance was not as expected during the afternoon, but several ideas are being circu- lated, and plans were made to have an After Hours Busi- ness Mixer that evening as a preview. There are many more exciting developments and creative approaches in the works that will be used to further promote this event and make it a "don't miss" event for local and county busi- nesses and organizations. Many of the ideas came from the brainstorming session but quite a few came from the exhibitors themselves via a survey taken at and after the event. Every idea has been reviewed and below are a compilation of comments and actual quotes from the exhibitors: Very well organized; great food; the time I 0-7 pm was too long; less speakers; schedule keynote speaker ear- lier in the day; more business to business exhibitors; add background music; lower admission fee. Booth location, looks of the hall, food service and Symposium staff got an A+ from almost everyone. Future speaker subject suggestions from surveys: mo- tivational, elected officials, economic trends, market- ing strategies, partnerships, securing additional financ- ing for expansion, workplace conflict resolution. Do you have a topic you'd like to see covered? Specific exhibitor comments: "Had excellent contacts"- "am sure this will build attendance through the years" - "wasn't expecting much, but turned out better than ex- pected''- "we directly hit our target market"- "those at- tending were interested in businesses" - "this has great potential for growth" - "1 passed out a lot of my materials to customers I have not been able to reach before." It appears that the Business Symposium is here to stay and will grow with the business community it serves. For information on next year's Symposium, call the Chamber office at 462-4705. Page 5. May 2000 ca,eh#ar ol Events 4-6 Chapter Two- Final performances at Ukiah Players 18-21 Theatre. Call the box office. 462-9226 5 What Business Do You Want on the Web? West 19' Company and Rdwd. Empire Small Business Devel- opment Center workshop 1-5 pm, MC Office of Educa- 19-20 tion Computer Lab. Call 463553 for information or reg- istration 6 Cinco De Mayo Festival. This all day family event 20 features Uarachi Band, Ballet Folklorico dancers, arts and crafts booths, food and drink. Downtown Ukiah. Anderson Valley BrewFest- Boonville Fairgrounds. Call David Gowan at 895-3011. 7 John Ash Cooking Class- Renowned chef, author, TV and radio personality, John Ash will feature Ameri- 21-22 can Specialty cheeses in this class. Fee $80 person. 9-12 noon. Fetzer Vineyards. Call 744-7404 for more information. 25-28 8* Chamber Coffee Break, Porter Street BBQ- see front page or call 462-4705 27 13 Fetzer Vineyard Tour- learn first hand about har- vesting and pruning, and learn how the company grows 27-28 their grapes. Call 744-7404. The Good War- Ukiah Players Theatre. Call the box office. 462-9226 After Hours Chamber Business Mixer- Parducci Cellars. Call 462-4705 for details. Winegrowers Pinot Fest- Anderson Valley Boonville Fairgrounds, for details, call David Gowan at 895- 3011. Hands on Culinary Experience- with chefs Don and Marlena at the Thatcher Inn, Hopland. To register and find out more about the class, call 744-1890 Comedy Club- Ukiah Main Street Program, Confer- ence Center, 200 S. School, doors open at 7, show at 8. Call 463-6729 Millennium Masterpieces- Ukiah Symphony Or- chestra Uendocino College Center Theatre. Call 462- 9155 for time and details. The Good War- Ukiah Players Theatre. Call the box office. 462-9226 Sheep Dog Trials- Boonville Fairgrounds, for de- tails, call David Gowan at 895-3011. Calif. Wool and Fiber Show. Boonville Fairgrounds, for details, call David Gowan at 895-3011. * Chamber sponsored event. UKIAH FARMERS MARKET I'hursday Nights Downtown 4:30-8 pm; beginning May 6t", Longs Plaza Saturdays from 8:30- aoon; and June 6'", Tuesdays Alex Thomas Plaza from 3-6. UVAH 10th Annual Golf Tourney Scheduled Ukiah Valley Association for Habilitation (UVAH) is scheduled for Saturday, June 24t" and interested golfers should gather their teams and register early. This event is the largest fundraiser for the organization and this year is sponsored by Ken Fowler Motors and Fetzer Vineyards. The cost of $50 ($35 if a Ukiah Golf Club mem- ber) includes green fees and a chicken barbecue dinner following the tournament. Women are encourged to participate in a separate Women's Division. This is a four person scramble with tee times an- nounced. Great tee and closest to the hole prizes are offered as well as a chance to win a new Buick for a hole in one on hole 3. Hole sponsors and prize donors are needed. For more information, call Roy Smith at 468-8824. Vietnam Veterans Moving Wall is Coming The Wall is coming to Ukiah October 29-Nov. 5~ to Ukiah. The Vietnam Veterans Memorial Moving Wall Committee has been working on the project for over a year, scheduling and asking for financial support to bring the wall here. This moving exhibit tours the U.S. and is well received and remembered by any who view it. In a society where basic values such as patriotism, worship and responsibility are be- ing lost, the committee hopes that the Wall project will give pause and provoke thought for the many sacrifices made by so many. If you want to have a speaker at a meeting make a pre- sentation, or know more about the Wall project, call Chief Fred W. Keplinger (ret.) at 463-0216 or write to: Wall Committee, c/o VFW Post 1900, PO Box 1477,Ukiah, CA 95482. Donations may be made to Savings Bank of Mendocino County, PO Box 3500, Ukiah, CA. Checks should be made payable to Vietnam Memorial Moving Wall Committee. · Business LOanS and Lines of Credit · Electronic Banking [] Payroll Services · Retirement Plans · Personal Service · Knowledge and Expertise in Local Market Your Community Partner Since 1903 Ban/ OF MENDOCINO COUNTY A Full Tourism dollars benefit everybody, recirculating to local, state, and national eco- nomics, supporting the growth of related industries such as construction, agricul- ture and services. They generate tax revenues for roads, schools and parks. They help support historic areas, museums, and cultural and community events. 'or more information on the economic impact of travel and tourism in America, contact ~our state tourism office or visit www. tia.org. Service Community Bank Member FDIC I.[NOR# The Small Business ADVOCATE The action newsletter uniting the legislative efforts of 275,000 California businesses. Information provided by: California Chamber of Commerce, P.O. Box 1736, Sacramento, CA 95812-1736, (916) 444-6670. May 2000. Best Bills for Small Business Seek to Keep California Economy Moving Forward Include Health Care, NOL, Independent Contractors, Transportation, Housing The California Chamber has identified a number of proposals as being the "best bills for small businesses" pending before legislators in the current session. Small Business Advocate readers are urged to contact their legislators to express support for the following bills: · Health Care Tax Credit. AB 1734 (Thomson) provides a $65 monthly tax credit (or 50 percent of the cost of the premium) to employers that pay 80 percent of the health care premium for their employees. · Net Operating Loss Increase. AB 1774 (Lempert) increases California's allowable net operating loss (NOL) carry-forward l'¥om 50 percent to 60 percent. NOL carry-forward allows a company to offset its tax liability on profits earned in one year by deducting the losses (costs) incurred in a prior year that contributed to generating the profit. Mirrors Governor Gray Davis' request for NO[. relief in his proposed state budget. · Small Business Capital Gains. AB 1783 (Nakano) provides incentive to invest in small businesses by excluding from taxation 100 percent of the gain from the sale of small business stock. · Administrative Procedures. AB 2439 (Rod Wright) establishes the Office of the Small Business Advocate and makes administrative changes designed to reduce paperwork duplication, and improve business communication with state agencies and access to information. · Independent Contractors Safe Harbor. AB 2737 (Margett/Cunneen) prevents Employment Development Department from imposing back penal- ties and fines on employers when they unknowingly misclassify employees as independent contractors. Conforms California definition to federal definition of "safe harbor," and allows computer professionals to use safe harbor. Job Center Housing legislation aimed at increasing the supply of workforce housing in the state's job See Next Page CalChamber Capitol Connection Offers Web Visitors Updates on Issues #,t-~t~' 4~ The California Cham- ..... ber has launched a new ; ,"~ -?.. legislative advocacy )~"i'-: ' page on its website to help businesses stay informed on priority issues. The "CalChamber Capitol Connection" page brings together in one place news and legislative updates that local cham- bers of commerce and other California Chamber members can use to voice their concerns to their elected representatives. The page enables visitors to check easily on the status of priority legislation the Chamber is tracking on behalf of businesses statewide, as well as search for key bills and other proposals by issue, topic or author. Access to the complete text of priority legislation is available at the click of a mouse button, as are related background articles front the Chamber's Business Issues and Legislative Guide. As activity in the Legislature increases, CalChamber Capitol Connection will provide news flashes on what is happening to priority bills. Calls for action will enable visitors to the page to quickly see a sample letter or e-mail, then contact their legisla- tive representatives directly online. Daily summaries of and links to news articles on Chamber priorities in major newspapers throughout the state will be available to anyone who visits the Chamber's web page. First-Time Visitors To visit CalChamber Capitol Connec- tion, just click on the icon at www.calchamber, co~n. First-time users will need to fill out and submit a brief profile to help the Chamber determine which issues are of the most interest. Authorization to enter the site will follow, usually within 24 hours. User comments are welcome as the Chamber continues to fine-tune this legislative advocacy tool for members. CalChamber Capitol Connection is being developed for the Chamber by IRIS (Integrated Realtime Information Services) of Sacramento. Sponsored by ---- AT&T Opinion.¥ expre,~'.s'ed are tho.Ye of the Calif, rnia Chamber of Commerce The Small Business ADVOCATE SMALL BUSINESS ADVOCATE MAY 2000 Worst Bills for Small Business Impose Unnecessary Burdens' on State's Employers A number of bills pending before the California Legislature threaten to increase costs for business owners by imposing additional restrictions on their ability to manage their workplace or boosting benefits in unemployment insurance and workers' compensation without enacting system reforms. Small businesses need to contact their legislators and urge them to oppose the following bills: · Arbitration. AB 858 (Kuehl) prohibits employers from requesting the use of arbitration for employees paid less than $150,000. · Health Care Arbitration. AB 1751 (Kuehl) prohibits health care plans from including predispute binding arbitration in health care contracts. · Wage and Hour. AB 2509 (Steinberg) expands the authority of the Labor Commissioner to award liquidated damages, which currently are awarded by the courts. Eliminates a judge's discre- tion to require non-binding arbitration of claims. Contains many of the same provisions in AB 1652 (Steinberg), vetoed by Governor Gray Davis last year. · Unemployment Insurance Tax Increase. SB 546 (Solis) increases maximum weekly unemployment insurance benefit from $230 to $300, plus ties all future benefit increases to the Consumer Price Index. Also increases the base amount of employee wages the employer must pay tax on from $7,000 to $9,000 per employee, leading to an employer tax increase of more than $700 million annually. · Expansion of California Environ- mental Quality Act (CEQA). SB 755 (Hayden) requires more mitigation, increases project roadblocks and reasons to sue. This statute has been pointed to as one of the most burdensome and onerous to businesses seeking to enlarge facilities or develop new facilities or housing. · Workers' Compensation. SB 996 (Johnston) is an omnibus workers' compensation benefit increase bill that does not contain any real reforms to reduce costs as a way to offset the impact of a $2.7 billion cost increase on Califor- nia businesses, public schools and local government. · Family Medical Leave Act. SB 1149 (Speier) reduces from 50 to 20 the number of employees an employer must have to be covered by the California Family Rights Act. Also adds new, substantial employer notification. If an employer fails to correctly notify, the employer may not challenge an employee's use of family leave. · Confidentiality of Writings. SB 1254 (Schiff) enacts the "Sunshine in the Courts Act," which prohibits protective orders in court settlements. Allows third parties to challenge settlement agree- ments. Will increase litigation and limit the use of settlements. · Personnel Files. SB 1327 (Escutia) establishes right of workers to challenge and demand deletion, correction or removal of any material in a personnel file that the worker feels is not "accurate, timely, relevant or complete." Creates enormous paperwork burden for employ- ers by requiring them to respond in writing to each challenge within 21 days. · Civil/Criminal Penalties. SB 1865 (Perata) increases from $1,000 to $5,000 the maximum fine for relatively minor violations of any of the hundreds of statutes, rules, regulations or permits of the Air Resources Board or the state's air districts. Also imposes county jail time for any person who violates any air quality statute of the above agencies. Best Bills for Small Business Seek to Keep Economy Moving Forward From Previous Page centers includes proposals to: · establish fiscal rewards for commu- nities in high job growth areas for approving new housing - AB 2048 (Torlakson); · limit the abuse of the California Environmental Quality Act (CEQA) process, which has been used to stall or kill infill housing projects - AB 2340 (Ducheny), AB 2343 (Ducheny); · establish a fair system for resolving construction disputes - AB 2112 (Durra), AB 2139 (Pacheco), AB 2632 (Calderon); · establish full disclosure of the impacts of local growth control initiatives - SB 1966 (Brulte); · promote more timely and efficient use of redevelopment housing funds - AB 2041 (Durra); · identify obstacles to greater invest- ment and housing development in urban and suburban areas, particularly so-called "brownfields" ~ SB 1789 (Rainey); and · increase funding for low- and moderate-income housing (a budget augmentation proposed by Alarcon). The numerous transportation bills will be covered in a future Advocate. John Bogner Realty World - Seizer Realty Bonnie Borne Credit Bureau of Ukiah Janet Carlson National Bank of the Redwoods Gina Cline Cline's Unlimited Construction Jacqueline Cooper Hometown Shopper Pat DeLapo Job Alliance Christine Dillard Ukiah Main Street Program M/da Fell Gold Ambassador Tina Gordon Northwest Insurance Mickey Mack Mendocino Private Industry Council Lord Gustafson-Meyers One of a Kind Massage Dolores Hamilton Bank of America Gary M/rata Savings Bank of Mendo County Al Hunter Joan Kelley Mendocino Private Industry Council Jim Kollenborn First Choice Real Estate Melissa Morton Surveillance Plus Marilyn Ogle Gold Ambassador Ginny Richards Valley Financial Jeanette Stroh Jeanette's Country Cooking Elaine Thaler Mayacama industries Teri Ullrich National Bank of the Redwoods Martha Valenzuela Sherzer & Associates Christian Hans Weissleder Rainbow Construction Ingrid El Idrisi Magnetics About You Bruce Foster BFA Financial Elizabeth's Corner May 2000 (cont. from pa~e 2) lng the centerpiece or decoration for a table of eight. Businesses went ail out with some great and interesting decorations, there was the hlendo Lake Credit Union Monopo/y Game where each person at the tab/e o~ot their own game piece to take home; Hop/and Sho Ka Wah Casino had a co/or/u/tab/e where their guests were treated to decks of cards and daubers for bino¢o; One of a Kind Massage p/ayed up her panda/ogo with a beaut/- fu//y decorated tab/e of pandas, .bamboo and panda tracks; SLP, /nc. promoted their insurance business by decorating their tab/e to represent some of the types of insurance they carry with a mini doctor's set amono~ other things, those at their tab/e were/oaded up with gifts from a number of the/arger insurance carriers; Barry 's Fun Center was chosen as the winner and their tab/e definite/y rived up to their name with a// kinds of fun trinkets, toys and tokens for guests at their tab/e. The competition was that the attendees of the/un- cheon were asked to choose their favorite £ab/e then the table with the most votes received a free Hot Sheet insert in the Chamber Network. We are continuing this opportunity this year, we have approximately iS tables available, sponsorships are $100 per table and each table sponsor receives two tickets to the luncheon. Are you looking for a fun, unique way to show off your business? Consider being a table sponsor and showcas- ing your business to everyone who attends. For more information about the table sponsorship program, con- tact the Chamber office at 462-4705. We are into one of my favorite times of year hope you can be a part of what the Chamber has goinz/ See you next month. Page 8. Why Advertise on Radio? This section is brought to you in appreciation to KNTI, KUKI AM & FM, KMAX, K-Wine and Q 106 for their continued support and partici- pation in the daily Ukiah Chamber Today ra- dio broadcasts. Watch this section each month for tips from our local radio experts. Radio Reaches 75% of All Consumers Ev- ery Day There's no question that Americans lead busy lives: Family, career, leisure...it's hard to fit everything in. But there's one thing that's part of just about every day: Radio! In fact, Radio reaches 75% of persons 12 and older each and every day. Radio Reaches 95% of All Consumers Every Week There's no more constant companion than Radio. It's the soundtrack to our lives. dio goes wherever life takes us and reaches 95.4% of persons 12 and older every week! Radio is the Medium of Choice All Day! Radio is a hit around the clock. Americans wake up with Radio, spend their day with Radio and go to bed with, you guessed it...Radio! In fact, each day, persons 12 and older spend 44% of their 6 am to 6 pm media time with Radio... more than any other medium. Your Best Bet for Attracting New Clients Well, we all really knew this one--it is referrals, word of mouth. But how about some legitimate stats on this subject? Ninehundred sales and marketing professionals com- pleted a survey that showed that referrals and one-to- one marketing are the most important techniques for attracting new customers. Cold calls, surprising, are the least effective. Direct Mail scored fairly well as did trade shows. According to the New York Group that conducted the survey, "the shortest path to new customers comes from reviewing existing contacts and asking them who might give you the warmest reception." Technique Average Rating Referrals 4.8 One-to-one marketing 4.5 Direct mail 3.8 Trade shows 3.2 Cold calls 1.5 Excerpted from InBox Magazine, by United Parcel Service ~reativit~ in ~ammunicatian A division of Creative Workshop Kathy Davidson 759 South State St. Ukiah, CA 95482 e-mail: creative@pacific.net (707) 468-0251 (800) 694-9999 http://www, imageworkskd.com ~reativit~ in ~ammunicatian A division of Creative Workshop 759 South State Street Ukiah, California 95482 800/694-9999 * 707/468-0251 · e-mail' creative@pacific.net · website: http://www.imageworkskd.com OHAMBER CALENDER MAY 1995 South Ukiah Rotary, 12 noon, 744-1047 Ukiah Lions Club, 1'2 noon, 462-6506 Square Dancing, 7 p.m., 485-8228 5/21 Ukiah Players Theatre, 7 p.m., .462-9226 5/5 Ukiah Toastmasters Club, 6:30 a.m., 462-4828 ABC Dance Theatre, 7 p.m., 462-9226 MCVA Tasting, 7 p.m., 463-0356 Mendocino College Academic Awards, 7 p.m., 5/23 468-3105 Ukiah Players Theatre, 8 p.m., 462-9226 5/6 Redwood Empire Open Air Market, 7 a.m., 468-4626 Boat, RV & Sports Expo, 462-4389 Downtown Street Faire, 10 a.m., 463-6729 Auto Races, 7 p.m., 463-2459 ABC Dance Theater, 7 p.m., 462-9226 Ukiah Players Theatre, 8 p.m., 462-9226 5/7 Redwood Empire Open Air Market, 7 a.m., 5/24 468-4626 Boat, RV & Sports Expo, 462-4389 Ukiah Players Theatre, 2 p.m., 462-9226 5/25 5/8 Build a Better Business, 6-8 p.m., 468-3063 5/9 Soroptimist-Yokayo Sunrise, 7 a.m., 462-0133 Rotary Club of Ukiah, 12 noon, 462-9366 Ukiah Kiwanis Club, 6:10 p.m., 462-3111 5/26 Round Dancing, 7-8:30 p.m., 485-8228 Bereavement Support Group, 7-8:30 p.m., 483-2131 Redwood Regionaires, 7:30 p.m., 462-4828 5/10 Soroptimist-Ukiah, 12 noon, 468-0225 5/27 American Legion Bingo, 462-9896 5/11 South Ukiah Rotary, 12 noon, 744-1047 Ukiah Lions Club, 12 noon, 462-6506 Build a Better Business, 4-7 p.m., 468-3063 Square Dancing, 7 p.m., 485-8228 5/12 Ukiah Toastmasters Club, 6:30 a.m., 462-4828 New Members Reception, 5:30-7:30 p.m., 462-4705 5/28 Dance Recital, 7 p.m., 926-9226 5/13 Redwood Empire Open Air Market, 7 a.m., 468-4626 Farmers Market-Ukiah, 8:30 a.m.-12 noon, 5/29 743-1669 Dance Recital, 2 & 7 p.m., 462-9226 Auto Races, 7 p.m., 463-2459 5/30 5/14 MOTHER'S DAY Redwood Empire Open Air Market, 7 a.m., 468-4626 5/16 Soroptimist-Yokayo Sunrise, 7 a.m., 462-0133 Rotary Club of Ukiah, 12 noon, 462-9366 OpNet, 12-1 p.m., 462-0364 Farmer's Market-Ukiah, 3-6 p.m., 743-1669 5/31 Ukiah Kiwanis Club, 6-10 p.m., 462-3111 Bingo, 6:15 p.m., 462-4343 Round Dancing, 7-8:30 p.m., 485-8228 Redwood Regionaires, 7:30 p.m., 462-4828 5/17 Soroptimist-Ukiah, 12 noon, 468-0225 Ukiah Chamber Board Meeting, 3 p.m., 462-4705 6/2 American Legion Bingo, 462-9896 5/18 South Ukiah Rotary, 12 noon, 744-1047 Ukiah Lions Club, 12 noon, 462-6506 Build a Better Business, 4-7 p.m., 468-3063 6/3 Square Dancing, 7 p.m., 485-8228 5/19 Ukiah Toastmasters Club, 6:30 a.m., 462-4828 Grace Hudson Museum Life Member Party, 6 p.m., 462-3836 Young Authors' Fair, 7 p.m., 462-9226 5/20 ARMED FORCES DAY Redwood Empire Open Air Market, 7 a.m., 468-4626 Band Review, 462-8130 1995 Fetzer Lifestyle Class, 1-800-846-8637 Farmer's Market-Ukiah, 8:30 a.m.-12 noon, 743-1669 Plowshares' Volunteer Recognition Tea, 2-4 p.m. 462-8582 Auto Races, 7 p:m., 463-2459 Young Authors' Fair, 7 p.m., 482-9226 Square Dance Party, 7:30 p.m., 485-8228 Redwood Empire Open Air Market, 7 a.m., 468-4626 Sun House Guild Tea & Tour, 11 a.m.-3 p.m., 462-7525 Ukiah Symphony, 4 p.m., 485-1332 Soroptimist-Yokayo Sunrise, 7 a.m., 462-0133 Rotary Club of Ukiah, 12 noon, 462-9366 Farmers Market-Ukiah, 3-6 p.m., 743-1669 Ukiah Kiwanis Club, 6:10 p.m., 462-3111 Bingo, 6:15 p.m., 462-4343 Round Dancing, 7-8:30 p.m., 485-8228 Bereavement Support Group, 7-8:30 p.m., 463-2131 Redwood Regionaires, 7:30 p.m., 462-4828 Spring Jazz, 8 p.m., 468-3000 Soroptimist-Ukiah, 12 noon, 468-0225 American Legion Bingo, 462-9896 Habitat for Humanity, 7 p.m., 463-1853 South Ukiah Rotary, 12 noon, 744-1047 Ukiah Lions Club, 12 noon, 462-6506 Build a Better Business, 4-7 p.m., 468-3063 Square Dancing, 7 p.m., 485-8228 Ukiah Toastmasters Club, 6:30 a.m., 462-4828 Main Street Wine Tasting, 5-8 p.m., 463-6729 Mendocino College Commencement, 7 p.m., 468-3012 Paula Live!, 8 p.m., 462-9226 Redwood Empire Open Air Market, 7 a.m., 468-4626 Region 11 Championships, 987-9112 Potter Valley Rodeo, 462-3477 Farmer's Market-Ukiah, 8:30 a.m.-12 noon, 743-1669 Auto Races, 7 p.m., 463-2459 Paula Live!, 8 p.m., 462-9226 Redwood Empire Open Air Market, 7 a.m., 468-4626 Region 11 Championships, 987-9112 Potter Valley Rodeo, 462-3477 MEMORIAL DAY Region 11 Championships, 987-9112 Potter Valley Rodeo, 462-3477 Soroptimist-Yokayo Sunrise, 7 a.m., 462-0133 Rotary Club of Ukiah, 12 noon, 462-9366 Farmer's Market-Ukiah, 3-6 p.m., 743-1669 Ukiah Kiwanis Club, 6:10 p.m., 462-3111 Bingo, 6:15 p.m., 462-4343 Round Dancing, 7-8:30 p.m., 485-8228 Redwood Regionaires, 7:30 p.m., 462-4828 Soroptimist-Ukiah, 12 noon, 468-0225 American Legion Bingo, 462-9896 JUNE 1995 6/1 South Ukiah Rotary, 12 noon, 744-1047 Ukiah Lions Club, 12, noon, 462-6506 Square Dancing, 7 p.m., 485-8228 Ukiah Toastmasters Club, 6:30 a.m., 462-4828 Spring Fair, 462-3884 Mariposa School Musical Show, 7 p.m., 462-9226 Redwood Empire Open Air Market, 7 a.m., 468-4626 Spring Fair, 462-3884 Region 11 Championships, 987-9112 Farmers Market-Ukiah, 8:30 a.m.-12 noon, 743-1669 Mariposa School Musical Show, 2&7 p.m., 462-9226 Auto Races, 7 p.m., 463-2459 6/4 Russian River Run, 462-8855 Redwood Empire Open Air Market, 7 a.m., 468-4626 Spring Fair, 462-3884 Region 11 Championships, 987-9'112 Concerts in the Park, 6 p.m., 463-6200 ,~ If The Great Masters Had Hired Us To Print Their Music There Might Not Be Any Unfinished Symphonies ',We're Copying Virtuosos I Make one copy or hundreds in I black & white or full, living color! Ask us about exciting colored papers. Call today/. We're Printing Masters See us for savings on a complete range of printing, color printing, special paper stocks, folding, stapling and much more! Call I today! L ..... _1 Where the Busy People Go/ 759 So. State St. · UKIAH (707) 468-0251 · 1-800-694-9999 We print or copy specification books-, training manuals, manuscripts, transcripts and practically anything else between two covers! * Special Binding , ! Heat Seal bring your documents together in one , Bin [ perfect presentation! I [ VELO-BIND · SPIRAL * STAPLE '-'-- .............. I We can now give you the "perfect I. I binding" look to your work. ~ Special Covers I I Clear plastic covers, marble, blue I -Clear acetate leatherette embossed I · [ , , I diecut or many other colorful paper I or black, hcaW backs & spines. I choices. I Professional and impressive. ! ~/ Color Copies ~,' Automatic Collating ~' Automatic 2 Sided Copies ¢' Card Stock Copies Go where the Busy People Go! · =~ I[llllll Illlll ',,i; + 759 South State St.- Ukiah (707) 468-0251 · 1-800-694-9999 ~,~k~~~.Z~,,~ Seizer ll ealty Sales · Property Management · Loans (707) 462-4000 1-800-736-3119 io.__.~ Scorer Attest Date Welcome to Eureka Ukiah Socramento Based on ! 4 objective criteria, Ukiah ranked #1 in California and #6 in the entire United States! Oover photo from the book, T/~e 100 Best Small towns in America used by permission of the publisher, Prentice Hall 13eneral Reference/^ DIVISION OF SIMON AND 80HUSTER, New York. A great place to live... U' kiah: small town · safe, livable, and attractive · an extraordinarily beautiful valley · outstanding overall quality of life ° wholesome semi-rural environ- ment ° open hillsides ° woods, streams and vegetation · productive agricul- tural lands · protected air and water quality ° recreation for all ° outdoor sports from March to November · low crime · light traffic ° cohesive, quiet, and safe neighborhoods · strong community and family values · excellent schools · reasonable living costs ° varied and widely acclaimed cultural life ° weather good enough to build 8-I 0 months a year ° transpor- tation by highway, rail and air ° fine medical facilities · excellent ambu- lance, fire and police services · a wonderful place to live, work and recreate. Ukiah has a city government that is investing millions annually in quality of life services. PAGE 2 Ukiah Municipal Airport is a vital link for many businesses. Federal Express has a new facility at the Airport Ukiah is located on the Highway 101 corridor 110 miles north ofthe BayArea. Plane, rai/ and highway connections make Ukiah an excellent location for light industry and a wide variety of commercial enterprises. The properties outlined in white include the Ukiah MunicipalAirport and the Airport Industrial Park which are readily available forstreamlined commercial and indust#al development. ...a great place to raise a family. Lake Mendocino is a source of water and recreation. The City supports free concerts at Todd Grove Municipal Park. Chautauqua, another popular free cultural event at the Park. The area has an excellent school system including a 2-year college. Sun House Museum' a Native- American cultural attraction. Ukiah supports a full symphony orchestra. City grants have helped the library upgrade to electronic referencing. The Farmers Market in downtown Ukiah is a popular tradition. CITY OF UKIAH COMMUNITY SERVICES · Recreation and Leisure Programs for All Ages · 5 City Parks · 18-hole Municipal Golf Course · Sports Stadium and Facilities · Sports Programs for All Ages · Public Swimming Pools · Cultural Arts. Program · Grace Hudson/Sun House Museum · Community Events Planning and Coordination Ukiah has a beautiful 18-hole Municipal Golf Course PAGE 3 A well-managed city... A fter a hundred and fifty years, Ukiah and its lovely valley are at a crossroads. Our economy is changing from one based primarily on timber and agriculture to a more diversified economy which depends upon adding value to these resources. In order to make this historic transition successful over the long term, the City unequivocally supports both existing businesses and appropriate new business development. The City has accomplished the planning groundwork necessary to support a balanced retail, service and manufacturing economy. Our new General P/an, Economic Strategy, Downtown Revitalization Plan, and Economic Survey are in place as fundamental guidelines for development. Just as important, the business of government itself is running smoothly. Our budget is balanced and supports a wide range of services which exceeds tMt of any community of comparable size in California. We are confident you will find these services benefit you, your employees, and your business in many ways. In addition, since the City of Ukiah and its citizens have a stake in the success of every business, we offer a complete range of economic develop- ment assistance programs. These programs are based upon consistent planning goals, and a streamlined planning process. Our streets are safe, our schools are excellent, and we have a unique diversity of community recreational and cultural activities. We are committed to viable economic growth and maintaining a real sense of community. It is this exciting environment of vigor, ous work and creative commufiity life that we encourage you to consider as the future site of your business. Fred Schneiter, Mayor Charles Rough, City Manager Community, published twice yearly by the City of Ukiah provides up- dated information and encourages discussion on a wide range of issues, including the city budget, economic development, new enterprises, and many other important business and community topics. MANAGED GROWTH POPULATION RETAIL SALES 1970 1980 1990 1970 1980 1990 UKIAH'S POPULATION has increased moderately from 10,000 to 16,000 in the last 20 years, while RETAIL SALES have increased from $30 million to $175 million in the same period. CONFERENCE CENTER The Regional Conference Center under construction will house the coordinated activities of the Business Enterprise Center, Greater Ukiah Chamber of Commerce and the Main Street Program, and provide meeting and telecommunication facilities for regional confer- ences as well as local business, civic, and cultural organizations. CITY SUPPORT SERVICES GENERAL SERVICES Public Information/Outreach Current and Advanced Planning Building Inspection Police and Crime Prevention Fire Prevention and Suppression 9-1-1 Emergency Ambulance Economic Development/ Redevelopment Ukiah Business Enterprise Center Downtown Revitalization Growth Management/ General Plan PUBLIC WORKS Public Right of Way Improvement Municipal Landfill Services Community Recycling Municipal Airport CiTY OWNED UTILITIES & OPERATIONS Electric Water Sewer Hydro-electric Plant Wastewater Treatment Plant Sewer Treatment Plant III a multi-faceted program of support. NEW BUSINESS RECRUITMENT PROGRAM These incentives are intended to reduce the overall cost of establishing, expanding or relocating your business within Ukiah and to improve its viability over the long term. Each incentive package is negotiated individually and depends upon what kind of assistance your business requires and the economic value it brings to the city. Specific incentives include: SITE ASSEMBLY: This includes location assistance, permit processing assistance, fee subsidies, and general ombudsmanship. The City staff assists in identifying appropriate sites or structures to meet the new business's specifications as well as the early identification of any building, planning, or public right-of-way issues. In this way the business client and the City's interests are clear at an early stage and favorable solutions can be achieved. UTILITY UPGRADES AND BILLING ASSISTANCE: Based on the results of a free energy audit, the City may offer an upgrade of electrical service to the proposed building at no cost to the business client. In some cases the City will pay 1/ 6th of the first year's utility costs, equivalent to the first and last month's utility bill. DEVELOPMENT GRANTS: The City can provide a direct grant of your planning, building and capital improvement fees. In addition to these fees, assistance with development costs for off-site improvements--water and sewer extensions, electric utility service, sidewalk, curb and gutter and street improvements--often totalling in the tens of thousands of dollars is available. STREAMLINED PLANNING PROCESS The City of Ukiah maintains a professional planning and a streamlined, inexpensive permit process. Business considerations of entrepreneurs and developers new to the city are acknowledged and every consideration within the law is extended to them. Time is money in business for both the developer and the City. BUSINESS DEVELOPMENT SERVICES In order to succeed today, business must be well managed in every aspect. In order to assist existing Ukiah businesses as well as newly recruited ones, our city's Enterprise Center will provide comprehensive business consulting services, and business training in these areas: · Strategic five year business planning · Market analysis/niche identification · Financial planning and management · Capital access and loan packaging · Employee screening and interviewing · Employee sales training · New retail products research · Inventory management and display · Customer relations · Marketing and electronic sales We recently purchased equipment that can more than triple our production and we needed more power to our facility. In the past a power upgrade meant we had to pay for undergrounding, a cost we could not afford. However, the Redevelopment Agency let us postpone undergro~.nding and, in addition, offered to pay for . · our three-phase utility upgrade and provide electrical credits to help us with our first year of electrical costs. In return we agreed to double our work force over the next two years. All of this has helped us set goals for the expansion we've been planning for several years / and has ' helped us define the direction our business will take in the years ahead. We've been extremely happy with the creative ideas offered through the Ukiah Redevelopment Agency and are thankful to have been offered an opportunity to receive so much help and support. We really feel a bond with the City of Ukiah and know the staff has become our cheerleading squad- cheering us on to greater success. Many, thanks. Bob and Debbie Perkowski Perkowski Screen Printing Reasonable by any comparison. Our shop employs 25--30 men and.women and produces cabinets for 20 houses per week. Transportation to the Bay Area is a 350 mile round trip...more than compensated for by the Iow labor rate here compared to the Bay Area with its higher cost of riving. Any business owner locating in Ukiah can look forward to several things: a place of incredible beauty in which to five and work; A commu- nity relatively crime free; a good-- and getting better-- freeway system for transporting their product; and a readily available and trainable labor force. B.J. Bell, Kagelini Kabinets Every business must evaluate the cost of doing business. Ukiah is a cost effective environment for a wide range of businesses, especially those concerned with value added wood and agricul- tural products, microprofessional services, and green enterprises. Here are a few cost indicators for your consideration; the City's economic development staff will assist you in identifying others. LAND VALUE Kind of space Value Residential lot $60,000 to $100,000 Commercial $4.00 to $10.00 sq/ft Industrial* $1.00 to $ 3.00 sq/ft INDUSTRIAL PARKS: The Carousel Industrial Park, the Redwood Business Park, and the Airport Industrial Park. UTILITY COSTS Utility Gas: Water, sewer, refuse-collection: Electricity * * Relative Cost Comparable to other areas Generally lower than rates in comparable towns On average 7% lower than areas served by P.G.&E. **Ukiah operates it's own hydroelectric plant at the Coyote Dam (Lake Mendocino) and, as a member of the Northern California Power Agency, purchases electrical power at favorable rates. PAGE 6 BUILDING PERMIT FEES Single Family Dwelling 1800 Sq. Ft Building Permit $337.00 Plan Check 219.05 S.MI.P. 6.80 Electrical * Mechanical * Plumbing * Total 562.85 · Covered in Building Permit Fee Office Building 6000 Sq. Ft. Building Permit 773.00 Plan Check 502.45 S.MI.P. 49.52 Electrical -- Mechanical Plumbing Total $1324.97 COMMERCIAL LEASE COSTS Kind of space Ukiah Santa Rosa Bay Area Office Space, lease (S/sq. ft.) $.55-$.65 $1.00-$1.50 $1.35-$t .70 Retail Space/Shopping Ctr (S/sq. ft.) $1.15-$1.25 $1.60-2.00 $1.75-$2.50 Retail Space/Downtown (S/sq. ft.) $.40-$.80 $ .80-1.25 $1.75-$2.25 Warehouse, Lease (S/sq. ft.) $.22-$.25 $ .55-$.75 $ .60-$1.05 3 bdrm, 2 bath house (Purchase price ) $150-200,000 $175-225,000 $200-300,000 Low utility rates and very reasonable prices for commercial and industrial property have helped Ukiah maintain a growing economy while meeting the challenges of the 1990s. Skilled workers. Flexible training. Historically the people of the Ukiah valley have worked in a resource based economy. Generally, they are familiar with hard work and take pride in what they do for a living. Many attend Mendocino Community College to continue their education and further develop job skills in a wide range of career fields. The Regional Occupational Program instructs young people in the trades, including electronics and television production. Finally, the Mendocino Private Industry Council provides underemployed workers with a range of skills and on-the-job training. The Ukiah Business Enterprise Center will gladly act as your liaison to these organizations. It can also screen employees and assist your staff in the interviewing process. In this way your business can be assured of the best workers within a two county range. Customized training through our Contract Education Program provides employers with industry-specific instruction for management, technical and office employees. Susan Bell, Mendocino College WAGES BY OCCUPATION OCCUPATION Manufacturing Assembly/Unskilled Assembly/Semi-skilled Assembly/Skilled Management Recepti0nist/inf0 Clerks New Hires/No Experience New Hires/Experienced Exper./3 years with firm Truck Drivers, Light New Hires/No Experience New Hires/Experienced Exper J3 years with firm Accountants and Auditors New Hires/No Experience New Hires/Experienced Exper J3 years with firm Cooks - Specialty Fast Food New Hires/No Experience New Hires/Experienced Exper./3 years with firm First Line Managers New Hires/No Experience New Hires/Experienced Exper./3 years with firm Sales Clerks New Hires/No Experience New Hires/Experienced Exper./3 years with firm MEDIAN $6.00 $7.50 $10.00 $11.50 $6.50 $7.31 $8.59 $5.00 $8.50 $9.00 $10.66 $12.66 $15.94 $4.50 $6.00 $6.00 $6.98 $8.07 $8.O7 $5.50 $6.38 $8.20 Mendocino College, with its new state-of-the-art fac/I/ties, annually awards associate degrees and vocational certificates to over 250 people--people who have the skills to hold 21st century jobs. REGIONAL EMPLOYMENT FIGURES Employment U nem. plOyment Rate */. job 1983 1990 New Jobs gro~vth 5309 6414 I 1.1% 6.5% 1,105 21% Mendocino County Employment Unemployment Rate 1983 199o 27,825 33,625 13.5% 8.4% °/. job New Jobs gro~vth 5,800 21% GiVe us a call. We'll arrange a visit. Visit our City Hall at 300 Seminary Street. We'll answer your questions and show you around one of the most beautiful valleys in the world. Our city government is dedicated to providing efficient, person-to-person service. We will see to it that you get the information you need to make your business decisions. Pacific Ocean San Francisc( Ukiah is located on Highway 101, 110 mi/es north of the Bay Area and 250 miles south of the Oregon border. There are ample con vention facilities and more than 450 motel rooms. We're here to serve you. CITY COUNCIL CITY MANAGEMENT MAYOR COUNCIL MEMBER Fred Schneiter Sheridan Malone VICE-MAYOR COUNCIL MEMBER Richard M. Shoemaker Jim Mastin COUNCIL MEMBER James A. Wattenburger CITY MANAGER CITY CLERK ECONOMIC DEVELOPMENT Charles L. Rough, Jr. Cathy McKay Larry DeKnoblough ASSISTANT CITY MANAGER/ PUBLIC WORKS DIRECTOR/ DIR. OF COMMUNITY SERVICES CITY TREASURER CITY ENGINEER Candace Horsley Robed Ranochak Rick Kennedy EXECUTIVE ASSISTANT FINANCE DIRECTOR PUBLIC SAFETY DIRECTOR Karen Yoast Louise Burt Fred Keplinger COMMUNITY DEVELOPMENT DtR Michael Harris PUBLIC UTILITIES DIR. Darryl Barnes For more information, contact: Ukiah Business Enterprise Center (707) 463-6221 Larry DeKnoblough RedevelopemenFEconomic Development Coordinator City of Ukiah (707) 463-6221 Greater Ukiah Chamber of Commerce (707) 462-4705 o 1. Dash lines indicate paper edges beneath. Center pocket, behind 4 page stitched in brochure 1. Folder-closed 2. Folder-Right cover open 3. Open folder showing stitched-in brochure cover. 4. Open folder with back page of brochure showing (left) pocket with business card and inserts visible ge e ©2000, Visual Identity Printing. Terms and conditions are subject to the Uniform Commercial Code in section 1-205(2) adopted by the State of California and defined as 'trade custom', ie: Sketches, copy, dummies, and all other creative work developed by the provider are the provider's exclusive property. The provider must give written approval for all use of this work and for any dervation of ideas from it. Station Park pital :omerce ~r Center Park/Boat Launch ing Center Fire Department Office Park N OLYMPIC ~E DRIVE DRIVE 40th Ave 18th Ave Island $1nter Island Anderson Marsh State Historical Park Wide open Space... People... he City of Clearlake is the largest city in Lake County. Our proximity to several major urban centers attracts a substantial number of transplanted urban commuters, especially families, seeking affordable housing and a country lifestyle. Due to its lakeside recreational activities, this area also draws a sizable vacation and weekend popula- tion, many of whom eventually pull up stakes to make Clearlake their full-time home. This is especially true for seniors, who find the area's low cost of living, mod- erate climate, and casual atmosphere ideal for retire- ment life. The resulting rich mixture of age, experi- ence, and interests provide for Clearlake's flourishing economic and cultural growth. he City of Clearlake sits on the southeastern shore of Clear Lake, within Lake County. Surrounded by the Cache Creek Recreational Area to the east and the Mendocino National Forest to the north, the City of Clearlake is rural by nature and country at heart. Overhead is the bluest sky to be found anywhere in California, a tribute to our air, consistently ranked as the cleanest in the State since 1990. One look at our night sky's breathtaking blanket of stars will convince even the staunchest urban dweller to take a closer look at Clearlake. o understand the special character of the City, one must embrace the enormous presence of Clear Lake, one of the oldest lakes in North America. Known as the Bass Capital of the West, it is said to hold more fish per acre than any other lake in the country. And that's a lot of fish, because Clear Lake has over 43,000 surface acres of water and over 120 miles of shoreline! he lake draws visitors and residents alike to its warm waters. Boating, waterskiing, parasailing, and fishing form the base of a bustling tourism industry. Nature lovers can be found gliding through Anderson Marsh by kayak, exploring the mysteriously still waters of Borax Lake, and strolling the paths of the McViccar Audubon Wildlife Preserve. The area's volcanic heritage attracts rock hounds in search of Lake County "diamonds," obsidian, jasper, serpentine, and agate. n the so , rising 4,300 feet, stan~ M ~r~ Konocti, an an~ent volcano. Thisa,c~,~m, at, ic ~[!~lmark is visible frkm nearly all points aro, u~ the lak. e.j ~e .City's,wide o,pen\~paces and low pro~,con, structi~t~rOVlC~e p~enty ot opp~tunities to exp~aeaw..e._th_~~ mountain and ']~e.~,~~~~~u~n~~e lake and mo~~~'h'~e~g~ f Clearlake's stree ~rlake's Building a Better Place for Glearlake thrives on its tourism and recreation- al industries, and the local government con- tinues to promote economic growth in a vari- ety of markets. Behind the casual atmosphere and easy- going lifestyle of Clearlake (you can leave your suit and tie at home!) is a dynamic partnership o£ government and private industry committed to doing whatever it takes to "grow" our community. Building a Better Place for yen our new library was locally designed and conceived to offer plenty of room to curl up with a book, tape, or magazine. Glearlake is committed to the community's quality of life. You can see it in the day-to-day happenings around town: a police officer on patrol atop a bicycle or waverunner, a committee of youth meeting with a city hall representative to plan their very own, state-of-the art skate park, and a team of seniors coordinating the consolidation of five senior organizations within one new structure. (/ nder the leadership of a strong and active Chamber of Commerce, Clearlake is aggressively pursuing sporting events, con- Building a Better Place for reunions, and other profitable group busi- ness for the City. Major fishing tournaments, a model seaplane meet, and other gatherings have been held in Clearlake, with more being booked each year. The City's resorts, restaurants, and shops work in cooperation with the community to meet each group's requirements in a way no large city can. Whether it's volunteers cheerfully parking cars at 3 a.m., serving up hot dogs at dockside, or arranging for cheering sections at weigh-in time, this is a community solidly and enthusiastically behind its tourism. The Chamber recently purchased and restored a Coast Guard cutter, the "Clearlake Pride" and is active in sprucing up our City streets, parks, and shoreline. Fresh G learlake is a place where we can dream big, because we have lots of room to grow, affordable living, and all the resources needed to build a better, less stressful life. It's a place where people work together and look out for each other -- maintaining a rural ethic that has sustained our community through the normal ups and downs of the economy. At Clearlake you'll find individuals, families, businesses, and government working together to nurture an environment that is healthy and prosperous for all. 14050 Olympic Drive Clearlake California 95422 The following people are anxious to provide you with all the information you need regarding the many opportunities awaiting you in the City of Clearlal~e: · City of Clearlake and Business Park Joint · Venture Development: Al Petrie, City Administrator, City of Clearlake Executive Director, Redevelopment Agency 14050 Olympic Blvd. Clearlake, CA 95422 (707) 994-8201 ext. 120 Community Development Block Grant Enterprise Fund: Jeff Lucas, Economic Development Specialist CDS - Community Develo. pment Services 4616 Work Right Circle Lakeport, CA 95453 (707) 262-1090 Community resources and information; conferences, tournaments and related tourism' Frank Cammarata, Executive Director Clearlake Chamber of Commerce 4700 Golf Ave. PO Box 629 Clearlake, CA 95422 (707) 994-3600 Small Business Development and Expansion; Financial, Marketing, Management and Training Services: Marilyn Waits, Program Specialist Small Business Development Center 15145 Lakeshore Drive PO Box 4550 Clearlake, CA 95422 (707) 995-3440 · Community development and facilities: Mary Jo Dutra, Director of Community Development City of Clearlake 14050 Olympic Blvd. Clearlake, CA 95422 (707) 994-8201 ext. II 6 Chamber of Commerce, 4700 Golf Ave., Clearlake, CA 95422, 707-994-3600 11/97 14050 Olympic Drive Clearlake California 95422 Two hours north of San Francisco, the City of Clearlake stretch- es along the southeastern shore of Clear Lake from Cache Creek to Windflower Point, meandering over 10.5 square miles and offering magnificent views of the lake at every turn. Clearlake is Lake County's largest community and the center of commerce for the Southshore region. To the south of the City is the historic community of Lower Lake, with the community of Clearlake Oaks to the north. Clearlake is easily accessible from Highway 53. This thoroughfare, recently expanded to four lanes, is the major connector between Highways 20 and 29. The Napa Valley wine country is a short 45-minute drive south on Highway 29. Santa Rosa is 1 1/2 hours, and Sacramento about 2 hours away. area: 10.5 square miles (6,720 acres) elevation: 1,400 feet above sea level ~ · * e . - · · - Santa Rosa 55 Sacramento 100 Napa 70 Redding 168 Ft. Bragg 95 Reno 230 San Francisco 100 Unlike the fog-bound coastal region or the chilly Bay Area, Clearlake enjoys a warm, sunny climate year-round. And we boast the cleanest, bluest sky in California. Lake County is the only dis- trict to have met or exceeded the State's Ambient Air Quality Standards (AAQS) for the past seven years, resulting in frequent days of IO0-mile or greater visibility. January - March 60° 32° April - June 80° 48° July - September 95° 57° October- December 65° 44° The region's temper- atures are moderate year-round, ranging from an average high of 60 degrees during the months of January through March, to 95 degrees luly through September. The lake environment enjoys cool evenings ranging from an average 32 degrees lanuary through March, to a comfort- able 57 degrees luly through September. December 48° J March 53° J June 66° August 75° The average yearly rainfall of 25 inches occurs primarily during the months of December through April. There are three major commercial centers in Clearlake: Burn's Valley Mall at Old Highway 5.3 and Olympic Drive; Lakeshore Drive south of Olympic; and the Clearlake Shopping Center anchored by Walmart at Highway 53 and Dam Road. The City of Clearlake Redevelopment Agency has purchased a 32-acre former airport adjacent to Highway 53 with plans to develop a business park. The City is enjoying tremendous population growth. It is esti- mated that $75.6 million in retail sales is currently leaking out of the region. As local market potential can be expected to rise with the population, unprecedented opportunity exists for the develop- ment of new businesses. In the last ten years, Lake County has experienced one of the fastest job growth rates in the State at 27 percent. Much of the City's core business can be attributed to lake-gen- erated recreation and tourism, and this industry is expected to con- tinue to grow. The outlying areas are largely agricultural, and some walnut orchards remain within city limits in the Burns Valley area north of Olympic Drive extending to Borax Lake. Vineyards can be found to the southeast and north. Employment in agriculture is forecasted to remain stable, and a gradual trend to replace tree crops with higher profit grapes is predicted to further stimulate the local economy. Affordable land, Iow construction costs, and a growth-centered outlook provide unparalleled opportunity for a variety of business ventures. Increased population growth provides a wealth of skilled workers, and wages in Lake County are generally lower in compar- ison to the nearby Bay Area. Financial services are provided by a consortium of local banks that work in cooperation with govern- ment to provide flexible, client-oriented service. A. vacant 55.8% B. residential 21.4% C. agriculture 7.3% D. transportation 6.0% E. open space 5.0% F. commercial 2.7% G. public facilities 1.3% H. industrial 0.3% I. communications 0.2°/ Chamber of Commerce, 4700 Golf Ave., Clearlake, CA 95422, 707-994-3600 11/97 C · T Y 0 F 14050 Olympic Drive Clearlake California 95422 The City of Clearlake is governed by a five-person city council, and its offices are located in a modern facility adjacent to Austin Park. The Clearlake Police Department, provides car, bicycle, and waverunner patrol for the City. Clearlake is served by the Lakeshore Fire Protection District with 6 paid firefighters and 30 volunteers. The City also maintains an unarmed, volunteer community patrol that works with the city Police Department and is located adjacent to Highlands Park. Adventist Health Redbud Community Hospital provides first-rate medical care at its convenient location off of Highway 53. Konocti Unified School District has four ele- mentary schools, a middle school, and two high schools. Yuba Community College has a Lake County campus in Clearlake. Redbud Library, a branch of the Lake County Library system, is now the county's largest, housed in a brand-new, 10,000 square-foot facility north of Burn's Valley Mall. The City of Clearlake utilizes Community Development Block Grant Enterprise Funds to help city businesses expand and create more jobs for our community. The Enterprise Fund program works with local banks to pro- vide companion loan financing and can provide I00 per- cent financing for projects. The benefits of the City's Enterprise Fund include lower interest rates, deferred pay- ment schedules, and extended terms. The Enterpise Fund provides businesses with capital for the purchase of a business, inventory, equipment, and real estate as well as working capital. Flexible loan terms include fixed interest rates below conventional bank financing and terms that are tailored to the needs of the business, in order to qualify for the program, one local job must be created for every $35,000 loaned. The Block Grant Enterprise Fund program offers one- on-one consultation and free assistance with business plan preparation, financial analysis and preparation, and loan packaging and presentation. The City's program is managed locally by Community Development Services (CDS). The City is committed to building a brighter future in cooperation with business and industry. Clearlake has established a progressive redevelopment program which includes all commercial and industrial sites within the City. The first bond issues were sold in December 1993 resulting in $6,500,000 in funds for public improvement, a portion of which is designated for direct assistance to business. The Redevelopment Agency can provide specific assistance in studies, infrastructure, marketing, and loans. Funding is available in the $500,000-plus range, depending on the size of the project. Chamber of Commerce, 4700 Golf Ave., Clearlake, CA 95422, 707-994-3600 11/97 'l" Y o 14050 Olympic Drive Clearlake California Affordable housing, clean air and wide-open spaces are proving irresistible draws for baby-boomers and retirees alike. According to Finance Department estimates, Clearlake's population is approaching 15,000, approxi- mately 22 percent of the county's total population. The City's population grew 45 percent between 1980 and 1992, making it one of the fastest growing communities in California. Growth is expected to continue and is expect- ed to reach 17,000 by the year 2000. The majority of Clearlake's housing units are single fam- ily, owner occupied. According to population projections, another 2,700 units will be needed by the year 2005. The City has more than 5,800 acres of land planned for resi- dential development. A home in Clearlake carries a price tag tens of thousands of dollars less than a similar home in the San Francisco Bay Area. Much of the City's allure is embodied in its location on Clear Lake, California's largest natural freshwater lake. Residents and visitors enjoy fishing, swimming, water ski- ing, and boating under the benevolent gaze of Mount Konocti, the area's most notable landmark rising above the southwestern shore of the lake. The expansive waters of Clear Lake support large populations of bass, crappie, bluegill, and catfish. The City's Redbud, Austin, and Highlands Parks all feature iakefront access, with free pub- lic boat ramps available at Redbud Park. Numerous resorts are located throughout the City with many featuring lake- front beaches, boat ramps, rentals ..... and swimming pools. Public tennis and basketball courts, playgrounds, baseball and athletic fields are maintained by the City, and a state-of-the-art skate park is cur- rently under development across the street from the City 95422 Hall and police station. The City's commercial recreation establishments include miniature golf, bowling, and a cin- ema. Nature walks, bird watching, exploration of ancient Indian sites, and tours of a 19th century ranch-house can be enjoyed year-round at Anderson Marsh State Historic Park located off Highway 53 between the City of Ciearlake and the community of Lower Lake. This is the site of an annual Blackberry Festival every August featuring tours, folk crafts, and demonstrations. Native American Culture Day also takes place at the park, with local Pomo dancers, crafts people, and cooks offering visitors a festive look at Indian culture in late spring.. A unique Native American archeologicai site is also located at Borax Lake. Austin Park is the site of free summer "concerts on the beach." The annual Independence Day parade begins here, as well, and fills Lakeshore Drive to Redbud Park, where festivities continue, including the one-and-only International Worm Races, begun in 1966 by C.C. Schoenenberger, a descendent of Samuel Clemens (Mark Twain). The City is home to a number of Bass tourna- ments and derbies as well as the Southshore Nationals Carp Shoot. The City is accessible to tasting at such award winning Lake County wineries as Guenoc, Horne, Steele, and Wildhurst. The City is near the Cache Creek Recreational Area, where visitors enioy hunting, fish- ing, swimming, rafting, and eagle watching. Indian gaming is a popular area attraction with no less than six casinos located within an hour's drive. Headline entertainment is available iust minutes away at the Konocti Harbor Resort & Spa offering year-round concerts by such jazz and rock artists as Ray Charles, the Neville Brothers with Aaron Neville, Styxx with Pat Benatar, and country greats Patty Loveless, George Jones, Merle Haggard and Wynona. Golfers can enjoy one 18-hole and four 9-hole golf courses in the County. Plans are under- way for the development of two more championship 18- hole courses, including one within Clearlake city limits. The area in and around the City is a magnet for antique hunters, rock-hounds, and country-crafters. Chamber of Commerce, 4700 Golf Ave., Clearlake, CA 95422, 707-994-3600 11/97 PHONE 707-462-4543 296 Gardens Avenue. Ukiah, CA 95482 [.:; W(/"9,~ ~x~,o~ , \ l=AX 707-463-6873 E-MAI/, greenmac@pacific.net WEB www. greenmac.com Date: Sept 1, 2000 From: King Collins Green Mac Business Services Albert Fierro, Assistant City Manager City of Ukiah Re: Addendum to previous estimate Dear Mr. Fierro, This letter is in response to your request for multiple copies of some of Green Mac's recent publica- tions to show to the city council. As you know I gave you a binder with samples of our work including posters, flyers, newsletters, pamphlets, and CD-ROM packaging. I do not have extra copies of most of those. However, I am enclosing copies of two of them: · Saratoga Springs full color brochure · Mendocino County Alliance color map and listings. The later item was designed by Steve Heagan. I provided all the computer and pre-press work. Steve is currently working with Green Mac on several projects and will be a member of the Green Mac team for some aspects of the proposed economic development flyer. "Slicker Design": Please note to the council, that Green Mac was approached to provide a moderately priced economic development brochure and mailer. In response, I wrote a proposal and gave you figures that corresponded to the needs as they were outlined to me. After that, I was informed that other bidders had submitted proposals for more expensive designs. If the city wishes to have a "slicker" look, Green Mac will bring Steve in for all aspects of design. In that case there will be more illustrations and a totally integrated design. The estimated cost of the design portion of the brochure would increase from $1400 to $4500. The overall cost of an enhanced design for the economic development brochure would be: TOTAL COST (including enhanced design) for 2000 copies $9962.50 TOTAL COST (including enhanced design) for 10,000 copies $10,996.25 The above estimates reflect an increase of $3100 for illustration and design. We are looking forward to working on these projects for the city of Ukiah. Sincerely, ITEM NO. _ z.Le~_ DATE:~0_00 SUBJEc/: AGENDA SUMMARY REPORT AWARD OF BID FOR WEB-PAGE DEVELOPMENT A local small web page design firm was awarded a contract on March 23, 1999, for creation and implementation of the city's web-page. After several delays, and poor quality work, the City dismissed the contractor for lack of performance as outlined in the contract. Subsequent to this development, the City went out to bid again for this project on July 28, 2000. The bid process involved two possible alternatives: first, staff was seeking a contractor who could take the unfinished web page and complete the project with specific repair parameters; second, staff was seeking a contractor who could create a new web-page design from scratch. These two scenarios were developed since some of the vendors did not care to "fix-up" a failed project. The following vendors were contacted to submit bids: 1. Mendo Lake Online 2. P.J.Onori, Inc. 3. Digital Odyssey 4. Robert Hirko, Inc. (elected not to bid) Continued on Page 2 RECOMMENDED AC/ION Award bid for web-page to a firm that has the ability to deliver a creative and finished product within 90 days of signing the contract. AL'I I"RNATE CONCIL POLICY OPTIONS Remand to staff with directions. Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Albert T. Fierro, Assistant City Manager Coordinated with: Candace Horsley, City Manager APPROVED: Candace Horsley, City~anager Below you will find a list of the vendors who submitted bids for the web-page project: W_ebb - Pa Bge~jd~a t r ix Firm~ame New Web~ P.J.Onori $4,500 Digital Odyssey Robert Hirko, Inc. $6,000 $4,500 Repair Web-Page~ No bid $3,000 (45 days for completion) No Attached you will find the bid proposals for the vendors. Also, included you will find hardcopies of web home pages designed by the bidders and listed as examples of their proposals. Staff recommends the City Council go onto the Internet and view samples of the work completed by the bidders. The competition for this project is keen and, therefore, it is important the City awards the bid to the vendor with the most capabilities in completing this project in a timely basis. For budget year FY2000/2001, $3,000 was budgeted for web-page updates. A budget amendment would be required for additional funding under account 100.1945.651.00. Recommendation Staff recommends the City award Digital Odyssey a contract for $6,000 for the creation of a new web-page. The other vendors are certainly qualified for this project; however, these firms are small part-time solo practitioners. We awarded our prior contract to a solo practitioner who could not deliver a timely and high quality product. Web designing is a new "cottage industry." Digital Odyssey has an office with staff and excellent references. In short, they are a viable business firm and not just a practitioner in this new industry. P.J. Onori 3371 Zaina Lane Ukiah, California 95482 August 18, 2000 Mr. Albert T. Fierro City of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Mr. Fierro, Of all the things to look for in the design aspect, it's the layout. The layout, or interface, is what your site revolves around and if it is not done correctly, can cause many problems for your website. I feel most comfortable working with a layout that is either quality work or something I have created. From what I have seen, the layout of the trial Ukiah website has many flaws and not only would it be hard to work from, but would cause extreme limitations to the amount of effectively I could give to the site. In order to give the best possible work, I feel a complete overhaul of the interface is required, yet by having all the content in place, it makes the overall job much easier. Once you have a template of the layout, for the most part, things begin to move fast, especially when the text/verbage has already been proofed and ready to be sent out. Therefore, the majority of the time required to create this product would come in the interface design that, while needing to be attractive, has many more aspects to it. A person that understands thc complexity of tying everything together while keeping loading speed down and usability up knows this can be a consuming task. If done correctly and all details are taken into account and dealt with however, the extra time and effort makes all the difference. In fact, many times, aspects of the interface aren't even noticed by the user, but they make a definite difference. These are the aspects of the interface that I feel are important and have studied. I know how to effectively create sites dealing with these issues and will most definitely incorporate all these into your site. City of Ukiah August 18, 2000 Page 2 I have estimated that with the creation of written out HTML code (many designers exclusively use HTML editors which creme many technical problems and shortcomings), all custom graphics using Adobe Photoshop, Macromedia Freehand and Macromedia Fireworks, and custom CGI scripts when needed to create a professional site this job will take into the area of 100 to 125 hours of labor. This time takes into account the design or the layout, the infusion of content and promotion for sites into the major search engines plus time afterward to deal with any changes/modifications you may want to any of the above. For these services, I am putting in a bid of $4,500, with the minor details that can be dealt with if you accept this bid such as payment issues. I pride myself on making deadlines, pleasing the customer, and creating something which not only is attractive and effective, but is unique with new and dynamic ideas. I look forward to speaking to you again. If you have any questions, please feel free to contact me anytime at 707-462-1705. Thank you for your time. Regards, P.J. Onori The Importance of the Interface Usability - By far, the most important overall aspect of your site. People will be willing to wallow through ugly pages and wait an eternity if the content and availability of that content is good. Usability connivers everything from the navigation to setup to the ability to correctly view pages in all browsers and operating systems. Navigation- The navigational system is the heart of your webpage. Without a strong scheme, your clients can easily become lost and find the site unappealing. Your system needs to be designed in a manner that the first-time visitor can traverse through all your pages easily while the regular visitor can get to exactly where he or she wants to as quickly as possible without the dependency of bookmarks, all while using the least amount of space possible. It is also good design to not only have a primary navigational system, but a secondary one as well. Many sites have a third system, but, depending on the look, a third scheme can make the site look clustered and over-redundant. The secondary system many times isn't as robust as the primary (think of it as a summary of the main), but the client can still use it to get to the area he or she wants without an excess amount of scrolling. Use of Space - When creating a layout for a site, you have a very limited amount of space to fit it in, therefore, that space is extremely valuable and should not be spent wastefully. In today's generation, webpages need to be attractive, yet give the viewer large amounts of information and interactivity. You have around 15 seconds to catch the viewer, therefore, you must use your space in the most optimal way. Scrolling - There are different views of if forcing the user to scroll down is good or bad. While a large amount of viewers will leave a site if there is excessive scrolling, one must also put an adequate amount of content on each page so as to catch the viewer. If you break up the content too much to keep from scrolling it will seem fragmented and be a frustrating experience of the user plus lead to long downloading times for people on slower mo&ms. I believe that the phrase "content is king" applies to this situation. If you have valuable content and you want your viewers to see it, you need to put it on and deal with the scrolling. If you don't have a large amount of information, you need to make the site appealing enough to the viewer that they'll navigate through it for that exact reason. Compact/Robust Navigational Scheme- While the navigation for a site must be well thought out and extremely powerful, it must also have been done in a way that takes into account the limited space available. One way that is becoming very popular is the drop-down menu. The use of such a system allows for navigation to virtually any page on the site, (something that for large sites would take a tremendous amount of space) while staying extremely compact. These tools and ideas are essential to a good design. Image vs. Text issue - Many times, a large amount of images can give a very aesthetic look to a site, yet in most cases, the use of a large amount of images, especially in the navigational area, can waste bandwidth and create longer upload times that could have easily been avoided. Cross-Browser Compatibility - One of the largest issues that must be dealt with is the issue of cross-browser compatibility. While Netscape Navigator and Microsoft Internet Explorer perform the same task (navigating through the web), many times, the look of a website will be dramatically different on each program. To find a format that keeps the look intact on both browsers is essential to good design. Writing for the Web - If a site depends less on the use of a large amount of images to create an aesthetic look and feel, one must rely heavily on the use of good type-setting. There are many ways to get the same visual impression through a good use of text that some sites use images for. What this does is make sites load much faster and just as important, makes the pages much easier to update and maintain. Speed - People have less and less time plus more and more websites to go to. If you don't catch their eye quickly, they'll go somewhere else where they do. The loading time on a website is always crucial, yet not always given as much attention as it needs or the correct attention to alleviate the problem the best way. If you can beat your competitor to the punch with the same content, in the long run, you'll come out on top, period. Appeal/Usability Balance - While you want to convey the most attractive look possible, you must also look at the aspects of usability and speed before you finalize you decision. Yes, the front page may look stunning, but if the user cannot traverse through the site easily, the site has failed. At the same time, the navigational system and the look may be perfect, but if it's taking more than 20 seconds on a 56K modem, that too is a failure. The key is to find a look that, while simple, is attractive and pulls the user in. Optimization - Many times, the speed of a site can be dramatically improved by the optimization of the code and images of your site. By using this method, you can many times have more leeway to add more content or additives which would increase the attractiveness to your site. Optimization is a must nowadays and not only can it help the user, but it can help the owner of the site as well. A successful site-wide optimization can many times dramatically lower the bandwidth over long periods of time which in turn leads to a lower bill if the ISP charges by bandwidth. No single page for your site, including images, should be over 40 kilobytes unless for a specific reason. By using optimization, those pages that were in the 40 to 45 kilobyte range can be brought down to the 30 to 35 kilobyte range. Code - Many think that images are the only thing that is optimizable which is far from true. The code is many times very messy and redundant, causing inflated file sizes. By going into individual HTML files and optimizing the code, you can save a moderate amount of file size, helping the performance of your site. Images - By far, the most important parts of your site to optimize are your images. No image on a webpage should ever be above 12 kilobytes in my opinion, unless it is for a specific reason or an actual picture that is being viewed. By optimizing your images, many times files that were on the fringe of being too large can be lowered below the limit and smaller images can be made even smaller, widening the window of available total file size. Appeal - While the content and loading speed of your pages will keep people coming back, something needs to grab them and catch their attention in the first place. Them is not better way to catch the user than by having an eye-popping look to your site. Many different approaches are taken to reach this goal and it requires not only artistic ability, but good space management and knowledgeable marketing skills. Traditional/Original Interface - The interface of your site is your backbone. It absolutely holds everything together and without a reliable design, everything will fall apart. There are many standards in design nowadays that are tried and true and should always be the guideline for your interface. Yet, conforming to the standards 100% spawns a stale, unoriginal site which all good designers stray from. Therefore the paradox of creating the standard/unique design comes in place. Think of it as a car: All cars look different, yet they all stick to the rules of 4 wheels. Some things work well and a designer must know what does while being able to add and modify from such as standard. Color Theory - All colors present a mood and your color scheme must be used to set the mood you want the user to feel. Many times this can be difficult with previously designed logos/symbols that may have used certain colors for whatever reason that clash with the mood you want. Yet with the work of different shades and brightness of colors and using complimentary colors wisely, your desired mood and atmosphere can still be met. Visually Conveying a Message - Many believe that humans speak less with our voices and more with our bodies. Such can be the case of your site. You may want to give off a professional mood, but if you're using overly vibrant colors and have distracting typesetting and images, the user may thing the exact opposite. The look must be able to quickly, clearly and strongly say something about you as an organization. Expandability - When all is said and done and the design is over, will you site be allowed to grow? This may sound like an odd question, but many times designers will use things such as image maps, poorly set up tables, and overall designs which may look fine for the site you have today, but are impossible to expand on and add a large amount of content to certain areas. There will always be limitations to designs, but all steps must be taken to ensure that the least amount of limitations are set on such sites. Sample Web Page Digital Odyssey Mendocino College Page 1 of 2 Excellence in Education and Service Search: GENERAL PUBUC Board of Trustees Employment Foundation General Information Personnel Directory STUDENTS AthleUcs Class Schedules Degrees & Programs Distance Education Registration Student Services Work Experience FACULTY Academic Senate Faculty Directory EVENTS CALENDAR Art Gallery Community Extension This Month ThisWeek IAcademic Calendar CDV Child Care Space Available Openings for kids ages34 months thru age 5. Hours' 7:45 AM - 5:15 PM Mon. - Fri. Call CDV at 468-3089 Schat's Eagles Nest Cafe! Mon-Thurs, 7'30AM - 8PM, Fri 7:30AM - 3PM Fresh Salads, Sandwiches, Coffee and More! Call Schat's at 468-3145 NEW! Basic Commercial [ THIS WEB< I 8/30 La Tania Flamenco August 30 and 31, 7 PM, Center theatre Guest performers from Spain Call ComEx at 468-3063 9/2- Les Miserables in SF! "The Musical of the Century", Les Miserables in San Francisco, Saturday, September 2. Call 468-3038 or ComEx 468-3063. 9/7 A Survivor's Story Paintings by Mina Cohen Painting Art Gallery Exhibit, CVPA 0ulding' Sept.7 - Oct. 5 Gallery Hours' Tuesday-Thursday, 12:30- http://www.mendocino .... /FMPro?-db=events.fp3&-lay=main&-format=college2.html&-FindA1 8/31/00 Mendocino College Page 2 of 2 NEW! Basic Commercial Food Preparation CAM 98.0:1 (Sec 1059) with Chef Lauretta Bonfiglio starting September 11, 2000 at Blue Lakes Lodge Restaurant. Call Registration at 468-3[0[ Prerequisite blocking is coming! See a counselor to plan your Fall 2000 and Spring 2001 classes and MAKE SURE TO GET THE CLASSES YOU NEED! Call Counseling at 468-3048! 3:30 pm Call 468-3188, 9/8 - Volleyball Friday, Sept. 8, College of the Redwoods HOME, 4:00 PM 9/15-24 Nunsense III: The Jamboree UCLO Performance in Little Theater Fri 9/15; Sat 9/16; Sun 9/27; Thurs 9/22 through Sun 9/24. Performances at 8 PM, Thurs at 7:30 PM, Sundays at 2 PM. Call UCLO at 462-9155, visit www.uclo.org. 9/16 - Football Sat. 9/16, Los Medanos @ HOME, 1 PM 9/20 - Board of Trustees IVleeting Wednesday, September 20, 6:00 PM, Board Room Uldah Campus 1000 Hensley Creek Road, Box 3000, Uklah, CA 95482 USA, T: (707) 468-3102, F: (707) 468-3120 Lake Center I005 Parallel Drive, Lakeport, CA 95453 USA, T: (707) 263-4944, F: (707} 263-1908 Wlllits Center 11 Herin Street, Wllllts, CA, 95490 USA, T: (707) 459-6224, F: (707) 459-6225 Copyright © 2000 Not responsible for third party content. http://www.mendocino .... /FMPro?-db=events.fp3&-lay=main&-format=college2.html&-FindA1 8/31/00 The City of Ukiah WebSite Proposal The City of Ukiah. Website Development Presented to Albert Fierro Assistant City Manager The City of Ukiah Prepared by Liz Evangelatos Digital Odyssey Date August 7, 2000 D~gital Odyssey Page t 8/7/oo The City of Ukiah WebSite Proposal Table of Contents This Document ............................................................. 3 Proposal la ................................................................. 3 Proposal 2a ................................................................. 5 Site Objectives ............................................................. 5 Creative Brief ............................................................... 5 Site Structure .............................................................. 8 Site Overview .............................................................. 9 Maintenance Plan ........................................................ 11 Site Documentation ..................................................... 11 Domain Name Registration ........................................... 11 Keywords ................................................................... 11 Development FlowChart ................................................ 12 Budget ....................................................................... 12 Explanation of Expenditures .......................................... 13 CONTRACT ................................................................. 14 About Digital Odyssey .................................................. 18 Staff .......................................................................... 18 References ................................................................. 20 Examples of Completed Sites ........................................ 21 Digital Odyssey Page 2 8/'7/00 The City of Ukiah Web$ite Proposai This Document This document is designed to address two different approaches to produce a professional and effective web site for the City of Ukiah, Proposal la The first approach (Proposal la) would be to take the current, but incomplete set of web pages and correct the spelling, coding, and visual errors. In addition, the City of Ukiah would provide content for the pages that have not yet been created. (Example: Facilities, Calendar of Events, etc.) The domain name used would be one already owned by the City of Ukiah, www.cityofukiah.com. The existing jps.net server would be used. The amount of time to complete Project la is estimated at 45 days for the total price $3,000 (Three Thousand Dollars and no/ZOO). NOTE: If Proposal Ja is accepted, a new contract will be submitted to the City with the details above. The contract included below will only be used if Proposal 2a is accepted. It is strongly recommended that Proposal la is not adopted by the City. The current site structure as shown below, is unintuitive, appears to lack definite direction, and has no interactive features that people have come to expect from the internet. In short, visitors to the current site would leave disappointed. City of Ukiah Website Current Site Structure Introduction Information Civic Center City Council Elected Officials Boards, Commissions, Committees City Departments Digital Odyssey index.html THECITYOFUKIAH.html CIVICCENTERADMINISTRTION.html CityCouncelM EETINGAGENDAS. html MIN0707,html & MIN0804.html ELECTEDOFFICALS. html APPOINTEDBOARDS.html CityDept.html Page 3 8/7/00 'Tl'~e City of U!(iah WebSite Proposal Redevelopment Agency Commission Facilities Utility Billing & Collections Business License Public Safety Services Planning and Building FAq Links Calendar of Events Community Activities Valley Attractions U KIAHVALLEYUTILITYS ERVICES. htm l UKIAHREGIONALAIRPORT. html PLANNINGEPARTMENT, html Gib/Cou ncelM EETI N GAG EN DAS. htm l MIN0707.html UKIAHMUNICPALGOLFCOURSE.html UkiahMunicipalPool.html REGFORMRecreation.html UVCONFERENECENTER.html Redevelopment.html SOLIDWASTEDEPOSALSITE. html BUSINESSLICENSE.html UTI LITIES. htm I U KIAH FI RED EPARTM ENT. htm l Redevelopment. html N/A UTI LITIES. htm I BUSINESSLICENSE.html POLICE. html PLAN NI N GEPARTM ENT. html N/A LIN KSTOOTH ERWEBSITES. html N/A N/A N/A FIREDeptMissionStatement. html FireDeptHistory.html FireDeptWhoWeAre. html FireDeptContactforServices.html GENERALFIRESAFETYINFOR. html SEASONALF!RESAFETY!NFO.html FirePreventionCodeEnforc.html BURN IN GinTH ECITYLI MITS. html Fi re DeptCo nra ctforSe rvices, htm l Fi re De ptWhoWeAre, htm l VOLUNTEERPROGRAM.html EXPLORERSCOUTPROGRAM.html LinksFireService.html UKIAHVALLEYUTILITYSERVICES.html MEDICALBASELINEQUANTITY.html policel.html policeLawEnforcLin ks. html policeCommenttoChief, html COPSPROGRAM.html POLICEEPARTMENTCITIZEN. html policeCitizensPAapp.html VolunteerServices.html PoliceVacationHomeCheck. html policeThegraffitiProblem, html policeExtra PatrolReq. htm l pollceNeighborhoodwatch.html policeSaferSeniors, html policeCri mePrevention, htm l Digital Odyssey Page 8/7/00 The City of Ukiah Web$ite Proposal The internet has added new elements that are important influencers in building and maintaining a brand or image. These new elements include the downloading time of its website, ease of navigation, look and tone of its emails, color palette, and online response. All these elements play a strong role in the perception of the organization the site represents. If a viewer visits a site and can't find what they're looking for, or if the viewer doesn't receive a professional email response in a timely manner, or finds the site confusing, any and all of these things influence the way the viewer feels about the organization. If a viewer leaves the website after a negative experience, it is likely, at some point, that the viewer will conclude the organization is hard to communicate with and that it doesn't really understand the viewer's particular needs. We strongly recommend that the City accept Proposal 2a to create a site that is intuitive, professional, informative and easily expandable to future needs. Proposal 2a Site Objectives The site should supply enough information to spotlight the ease of access to local government, as well as local community information. Since Ukiah has a reputation as a pleasant vacation area, it would also be wise to incorporate recreational activities. Secondarily, the site should strive to decrease the time City employees currently spend delivering documents and answering questions on the phone and from walk in visitors. Examples would include City sponsored sport registrations, various applications, agendas, minute meetings. Creative Brief Consistent use of all the elements is imperative, since consistent use will build recognition, awareness and positive response for the City and its departments. Digital Odyssey Page 5 8/7/00 The City of Ukiah WebSite Proposal Tone The tone for the site should be conservative, visually pleasing. It should also evoke a feeling of trustworthiness. Template To ensure a consistent navigational scheme and visual identity, the following template is proposed' Global Navigation Headings <H3> SubHeadings <H4> Main Navigation Section Navigation <P> for inter- paragraph spacing Body Text - font size = 2 Footer Text The logo or City Seal is in the upper left hand corner and hyper linked to the home page. Digital Odyssey Page 6 8/7/00 The City of ljkiah WebSite Proposal The Global Navigation will remain constant on every page and include links to: · Home · Contact Us The Section Navigation will change depending on which selection has been made from the Main Navigation (Side Navigation). The Section Navigation will display underneath the appropriate Global Navigation button, slightly indented. The Hain Navigation will remain consistent throughout the site and will include links to: · Home · About Ukiah · Lifestyle · City Hall · Business · Links · Calendar At the bottom of each page will be a consistent footer block. The footer can include address/contact information, copyright information, and text links. Except for the footer links, all other navigational links will be created as javascript rollovers. Rollovers provide users a visual cue that the button is indeed a hyper link. The recommended maximum number of global links on any navigation bar is eight. Studies have shown that a greater number leaves most site visitors feeling overwhelmed, confused. Typography Font face on all web pages to be Verdana (PC), Helvetica (Macs); Normal Body Text to be Size 2; Headings to be set to H3; Sub Headings to be set to H4. Digital Odyssey Page 7 8/7/00 The City of Ukiah WebSite Proposal Examples: Verdana size 2 Helvetica size 2 Sub Heading <H4> Site Structure Home About Ukiah Lifestyle City Hall Business Links Calendar Contact History Demographics The Arts City Sports Recreation Events City Council Members, etc Boards, Commissions, Committees Redevelopment Agency City 3obs City Departments Business Development Programs Procurement, Bid ]:nfo Facilities Business License Application Digital Odyssey Page 8 8/7/00 The City of Ukiah WebSite Proposai Site Overview The pages below are flagged as their main content being either static information (S), being database generated information (DB), or being connected to an interactive script (I). Home (I) a. The home page will incorporate a photo(s) of the City Building on Seminary, the City Seal, and some introductory text. b. The graphical navigation bar will be introduced on the home page and will be identical on all other pages. The navigation bar will be identical to this numbered outline. c. If appropriate, a different photo will be displayed each time the browser is refreshed. 2, 1 . Digital Odyssey About Ukiah (S) a. History (S) i. A brief account of Ukiah's history. b. Demographics (S) i. One page with an overview of city geography, climate, population, industrial profile and labor profile. Lifestyle (S) a. The Arts (S) i. Location and Contact Information for local Museums, Theatre and Dance, Music. b. Recreation (S) i. City Sports 1. Registration Form for Players(I) 2. Registration Form for Sponsors(I) ii. Lake Mendocino iii. Golf Course iv. City Parks c. Events (S) i. Sundays in the Park ii. Farmers Market iii. Thursday Evenings on School Street City Hall (S) a. City Council Members and other City Officials Page 9 8/7/00 The City of LJkiah Web$ite. Proposal . b. Boards, Commissions and Committees (S) c. Redevelopment Agency (S) d. City jobs (S) e. City Departments - to include: (S) i. Utilities ii. Airport iii. Planning iv. City Clerk v. Community Services vi. Public Works vii. Finance viii. Public safety ix. Planning and Building Business ($) a. Business Development Programs (S) b. Procurement, Bid ]:nfo c. Facilities Rental ]:nfo - to include information on the Conference Center, Todd Grove Park and any other city facilities available for rent. i. ]:nformation packet in pdf format as well as in html format that will include an application to rent. Since a deposit and a signature will be most likely mandatory, it is recommended that no interactive form be used for this. d. Business License Application (]:) 6. Links (S) - Links to internet resources, such as the Chamber of Commerce, perhaps MCA and County sites. 7. Calendar (S) a. City public meetings, hearings and events 8. Contact (S) a. Addresses, phone numbers and email information. Email addresses and urls will be live, that is to say hyperlinked wherever they appear. All forms will use peri as the scripting language. Digital Odyssey Page l0 8/7/00 The City of Ukiah WebSite Proposal Maintenance Plan The areas of the site that will need regular ongoing maintenance include: · the calendar · home page ;It is recommended that ongoing maintenance for all areas of the site be provided by Digital Odyssey. It is recommended that the calendar be updated weekly and the home page at least monthly. Site Documentation A printout of the finished site structure and basic instructions for web operations will be provided in writing to the designated City of Ukiah staff member. Domain Name Registration The domain www.ukiah.ca.us is currently in use by Pacific ]:nternet, but probably would be made available to the City. However, it is not a url that is easily remembered. The domain www.ukiah.com would be ideal, but this domain is owned by Pacific :[nternet. The City currently owns the domain www.cityofukiah,com, and so the most logical solution would be to use this existing domain name and server. Keywords Keywords to be used on each page will be as well as a one or two sentence site description to be provided by City. Digital Odyssey Page l J_ 8/7/00 TI~e City' of Likiah WebSite Proposal Development FlowChart Client Team Development Team X X X X X X PHASE 1, Bid/Contract Basic Content Plan Schedule X X X X X PHASE 1.1. Content Identification Content Development Editing & Preparation Initial Design Conceptions X X X X X PHASE 1.'1.1. Production Alpha Internal Site Launch Alpha Test 1 Site Bandwidth Measurements Final Internal Site X X X X X PHASE 1,V Content Freeze External Staging (Your Server) Beta Test 1 Launch Budget Project Management Graphic Development/Photography Programming/Coding Formatting Pages - Design & Implementation Data - Research and Input Insurance Profit & Overhead $ 500 $1,300 $1,750 $1,025 $ 75o $ $ 525 BID PRICE (Six Thousand Digital Odyssey Dollars and no/100) Page 12 $6,000 8/7/oo The City of Ukiah WebSite P-oposai Additional charges: Maintenance and training will be billed at $60 per hour as needed after the website is fully functional on the server. Explanation of Expenditures Project Management- Manage budget, schedule, workflow, communications, resourcing, planning, schedules. Graphic Development/Photography - Create color palette and mood of site. Create and implement all graphical elements that will be used on the site. Purchase of stock photography if necessary. Programming/Coding - Create and implement peri or javascript scripts for form script and various effects (new windows, graphical rollovers, etc.) HTML coding. Formatting Pages - Design & Implementation - Create and implement a cohesive and visually pleasing and easy to maintain format for the entire site. Data - Research & Input - Gather existing information as well as new information gathered from internet sources. Insurance - Liability and Workman's Compensation Insurance. Profit & Overhead - Profit and administrative costs. Digital Odyssey Page 8/7/00 The City of Ukiah WebSite Proposal CONTRACT Description of Project: Primary Use: ]:nternet Web Site Additional Uses: Tntranet Addendums: The attached proposal is a part of this contract. Bid Price: $6,000.00 Description of Materials to be Supplied by Client: 1) All content to be used on each page 2) Digital or scannable logo and/or City Seal image 3) Branding Specifications 4) Available photos to be used on web site 5) FTP server access information Date Due: Project to be completed within 90 days after 1) Agreement has been signed by both parties; 2) 50% Good Faith Deposit has been received by Digital Odyssey; and 3) All materials have been submitted by Client to Digital Odyssey as outlined above. Rights Transferred: The web site that will be developed by Digital Odyssey is owned by Client for an infinite period of time and at whatever internet/intranet location(s) desired by Client that are owned by Client. The completed site, including all HTML pages, graphics, and scripts are owned by the Client. However, the completed whole site may not be used for any other entity whatsoever other than Client without written authorization by Digital Odyssey. However, Digital Odyssey agrees that Client may convey elements of the site developed under this Agreement to third parties without further payment to Digital Odyssey. Digital Odyssey may use the source code in Client site for any other Digital Odyssey purpose without any obligation whatsoever to Client, except that Client shall maintain all control over its tradenames and associated property. The transfer of rights to the Digital Odyssey Page 14 8/7/00 The City of Ukiah WebSite Proposal site from Digital Odyssey to Client is conditional upon receipt by Digital Odyssey of full payment from Client. System Applications: The site will be designed around the capabilities of the following browsers: Netscape Navigator and Microsoft ]:nternet Explorer versions 4.x with a 15" monitor set at 800 x 600. Estimate: This estimate is good for 30 (thirty) days after issuance. Changes: All changes must be made in writing and must include: 1) description; 2) any additional amounts due; 3) Client's signature. No additional payment shall be made for changes required to conform to the original assignment description. Time for Payment: A 50% good faith deposit is due upon signing this agreement and prior to commencement of project. The balance is due after site is uploaded to the server of Client's choice and PR]:OR to launching the site. Client shall assume responsibility for all collection of legal fees necessitated by default in payment. Viewing Site in Progress: The Client will be given a password to be used on Digital Odyssey's site that will allow the Client to view the progression of the site on an unadvertised location. Time frame for the updating of this location will be at the discretion of Digital Odyssey. Copyright: Client agrees to obtain copyright permission and model releases for any materials given to Digital Odyssey for use in this project. -~nternet Access: Access to :[nternet will be provided by a separate ]:nternet Service Provider (]:SP) to be contracted by the Client and who will not be a party to this agreement. The Client acknowledges that the ]:SP has the right to accept or reject any CG]: scripts on the ]:SP's server, and Client holds Digital Odyssey harmless if an agreed upon script cannot be used. Progress Reports: Digital Odyssey shall contact or meet with the Client on a mutually acceptable schedule to monitor the progress of this project, including reporting problems encountered and recommending changes relating to the development and testing of the web site. Digital Odyssey shall inform the Client promptly by telephone or email upon discovery of any event or problem that may delay the development of the work significantly. Digital Odyssey Page 15 8/7/00 Yhe Cit:v of Ukiah WebSite Proposai Testing and Acceptance Procedures: The Developer will make every good faith effort to beta test all deliverables thoroughly and make all necessary corrections as a result of such testing prior to uploading the files to Client's server (except for any CG! which must be tested on the Client's server). Designations: Digital Odyssey shall designate Liz Evangelatos and Client shall designate Albert Fierro as the only designated persons who will send and accept all deliverables and receive and make all communications between the Developer and the Client. Neither party shall have any obligation to consider for approval or respond to materials submitted other than through the designated persons listed above. Each party has the right to change their designated person upon 2 days written notice to the other. Confidential Xnformation: Digital Odyssey acknowledges and agrees that the source materials and technical and marketing plans or other sensitive business information, as specified by the Client, including all materials containing said information, which are supplied by the Client to Digital Odyssey are to be considered confidential information. !nformation shall not be considered confidential if it is already publicly known through no act of Digital Odyssey. Return of Source Xnformation: Upon the Client's acceptance of the Final Version, or upon the cancellation of the project, Digital Odyssey shall provide the Client with all copies and originals of the source materials provided to Digital Odyssey by Client. Delay of Project: !n the event of a delay of the project on the part of the Client for more than thirty (30) days Digital Odyssey reserves the right to invoice the Client, and the Client shall pay for all work completed and expenses incurred to date. Cancellation: ~n the event of cancellation of this project, Digital Odyssey shall retain ownership and possession of all copyrights of any original artwork/source code if such has been provided by Digital Odyssey; all source materials/artwork provided by Client shall be returned to Client, and a cancellation fee for work completed, prorated on the contract amount, shall be paid by the Client. Digital Odyssey Page 16 8/7/00 The City of Ukiah WebSite Proposal Credit Lines: Digital Odyssey shall be given credit on the main page of the web site with a hyperlink back to Digital Odyssey's web site. Client also gives permission to Digital Odyssey to include Client's name and site address on any future portfolios. Limitation of Liability: Client agrees that it shall not hold Digital Odyssey liable for any incidental or consequential damages which arise from the Developer's failure to perform any aspect of the Project in a timely manner, regardless of whether such failure was caused by intentional or negligent acts or omissions of Digital Odyssey or a third party. Acceptance of Terms: The signature of both parties shall evidence acceptance of these terms. August 7, 2000 Date Date Liz Evangelatos, Owner Digital Odyssey Albert Fierro, Assistant City Manager City of Ukiah Di.{~itat Odyssey Page 17 8/7/00 The City of Ukiah WebSite Proposal About Digital Odyssey Unlike many other companies that added web design to their existing services as an aside, Digital Odyssey began as a web design studio in 1993 and it's sole focus has always been creating and maintaining interactive web sites. Customers have ranged from small to medium sized local companies to Silicon Valley million dollar corporations. Digital Odyssey has ongoing maintenance contracts with a dozen different companies and serves as those sites webmaster. Some of the managed sites are as small as 10 pages, others several hundred pages. The Digital Odyssey local area network includes 4 computers: · Dell, 400 mhz, 128 MB Ram, 14Gig Hard Drive · Gateway, 333 mhz, 64 MB Ram, 6Gig Hard Drive · Power Macintosh G3, 300 mhz 64 MB Ram, 6Gig Hard Drive · Unix Server Servers we use during the course of development include Unix, Microsoft's Personal Web Server, Apache (Windows and Unix platforms), Filemaker and WebStar. Staff Liz Evangelatos Owner, Programmer, Designer Liz Evangelatos is a principal in the firm of Digital Odyssey, a Ukiah, California, internet studio. Liz has been programming for the web for over five years using peri and javascript as her main language preferences. She is also very knowledgeable with Photoshop, Dreamweaver, HomeSite, Fireworks, Flash and several other web oriented software programs. She has developed sites for unix servers as well as mac servers. Databases she has developed have ranged from simple javascript array functions to Filemaker Pro databases served over the web to flat files generated by peri scripts. She also teaches web design at PC General, a local computer school. Digital Odyssey Page 18 8/7/00 The City of Ukiah WebSil.e Proposal Keith Davis Senior Programmer Keith Davis joined Digital Odyssey in :~997. Keith programs in peri, which is the most powerful and most popular language for manipulating web data and content. He has created complex e- commerce solutions, dynamic, database driven, web sites. His javascripts have been made available in the past on sites such as gamelan.com, and is a regular contributor for both peri and javascript for design lists such as topica.com and evolt.org. Elaine AIIred Technologist Elaine AIIred became part of the Digital Odyssey staff in 1998. Elaine is the in-house Adobe Acrobat specialist and site maintenance co- ordinator. $oanna Leventis Technologist Intern Joanna Leventis became part of the Digital Odyssey staff this year. Joanna manages the ongoing updates of the various sites we have maintenance contracts with. Below are a few references. Please feel free to contact them and inquire about our ability to meet deadlines and Client expectations. More names available upon request. Di.~ital Odyssey Page 19 8/'?/00 The City of Ukiah Web$ite Proposal References Mendocino Community College !000 Hensley Creek Road Ukiah, CA 95482 Site URL: http://www.mendocino.cc.ca.us Contact: Ross Beck 707.468.3012 Mendocino County Alliance 525 S. Main Street, Suite E Ukiah, CA 95482 Site URL: PENDING Contact: John Dickerson 707.462.7417 Mendocino County Department of Social Services 747 South State Street Ukiah, CA 95482 Site URL: http://www.mendocinoresources.com Contact: Morgaine Colston 707.463-7773 Mendocino County Office of Education Contact: Dave Johnston Coordinator of Technology 707.467.5030 New York Cosmetics !4:L9 6th Avenue New York, NY :L00 Z9 Site URL: http://www.nycos.com Contact: Susan Weiner 212.247.1538 Ukiah OnLine Site URL: http://www.ukiah.com Contact: Carl Sassenrath 707.467.8000 Digita! Odyssey Page 20 8/7/00 Web Site Proposal for City of Ukiah Attn: Mr. Albert Fierro 300 Seminary Avenue Ukiah, CA 95482 Presented by: Robert Hirko 234 Fairview Court Ukiah, CA 95482 Day: (707) 463-1322 Eve: (707) 467-0201 Thank you for the opportunity to help you with your present and anticipated web site needs. Based on my discussion with Mr. Fierro, I recommend the following: The current web site does not appear to be worth investing any further work or development and therefore should probably be abandoned and the site redesigned from scratch. This approach will offer a clean start and allow you more input to the site design, architecture and content. Since them is no prepared content at this time I would suggest starting with a clean, basic site of approximately 35-50 pages that covers the core information and contacts of each department or section. Once the main architecture is in place, more specialized content, features and other options can be added as needed or desired. This allows the visitor easy and quick access to the main content with an option to more detailed information if desired. This type of approach will also allow the site to be designed and published well within the 45-day window you desire. I have a small sample site available for your review to give you an idea of how the basic structure might look. The design and content layout is just an example and can be changed to meet your specific requirements or needs. You can view this site at: http ://www.pacificsites.com/-rhirko/ Cost of the web site is as follows: Design, build and publish core web site (approx. 35-50 pages) $4500.00 Maintain and upgrade web site (per hour) As an example, changing a page of existing text provided on a disk or E-mail is about .25 hours. Design changes, new sections, graphics, forms or advanced features can be anywhere from 1 to 6 hours depending on type and amount. $50.00 Partial Reference List of Other Sites Factory Pipe www. factorypipe.com Realty World- Seizer Realty www.selzerrealty.com Indian Creek Inn www. indiancreekinn.com Sample Web Page Hirko, Inc. Home Page 1 of 1 August 29, 2000 Home About Us Visit Feedback Listings Rentals Services Agents Links REALTY 'WORLD' SELZER RF. ALT~' REALTY WORLD' SELZER REALTY The Right Agent Makes All the Difference in the World Buyer Bonus Plan Career Opportunities REALTY WORLD SELZER REALTY 350 East Gobbi Street Ukiah, CA 95482 (707) 462-6514 Property Management (707) 468-0411 Loans (707) 462-4000 (800) 736-3119 MULTIPLE UST lNG SERVICE MLS EQIJLN,. HOUSING OPPORTUNITY REALTOR' [Home] [About Us] [ Visit] [Feedback] [Listings] [ Rentals] [Services] [Agents] Copyright 2000 Realty World-Seizer Realty. All rights reserved. Send Us Email ~ http://www.selzerrealty.com/ 8/31/00 Home Page 1 of 1 Quick Link ISelect a link Copyright 2000 Factory Pipe. All rights reserved. NetObjec FUSIOI http://www, factorypipe.com/ 8/31/00 Sample Web Page Hirko, Inc. Home Page l of 1 August 29, 2000 Home About Us Visit Feedback Listings Rentals Seruices Agents Links REALTY WORLD' '.~'EI'.ZER' RF~i, LT't' REALTY WORLD® SELZER REALTY The Right Agent Makes All the Difference in the World Buyer Bonus Plan Career Opportunities REALTY WORLD SELZER REALTY 350 East Gobbi Street Ukiah, CA 95482 (707) 462-6514 Property Management (707) 468-0411 Loans (707) 462-4000 (800) 736-3119 MUL'IIPLE UST lNG $ER%qCE MLS EGL/.q,, HOLDING OPP0~TUNITY REALTOR' [Home] [About Us] [ Visit] [Feedback] [Listings] [ Rentals] [Services] [Agents] Copyright 2000 Realty World-Seizer Realty. All dghts reserved. Send Us Email ~ h ttn'//xaru:xay qol 7~.rrea I tv. corn / 8131/00 Home Page 1 of 1 Quick Link Jselect a link Copyright 2000 Factory Pipe. All rights reserved. INetObjec FUSIOI http ://www. factorypipe.com/ 8/31/00 ITEM NO. DATE: September 6, 2000 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF POSSIBLE CANCELLATION OF SEPTEMBER 20, 2000 CITY COUNCIL MEETING After polling each of the Directors relative to any critical items of business for their Departments, it was determined there were no pending business items for the September 20, 2000 City Council meeting. Therefore, staff is requesting Council's approval to cancel this meeting. RECOMMENDED ACTION: Council determine cancellation of September 20, 2000 City Council meeting is appropriate and adjourn this evening's City Council meeting to the Regular Meeting of October 4, 2000. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine cancellation of September 20, 2000 meeting is not appropriate. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Manager Candace Horsley, City Manager Department Directors 1. None. APPROVED: ,_~~ ~~ CanOe H0rsley, ~i~ 4:Can:ASRCan.900 Manager