HomeMy WebLinkAboutGHD, Inc. 2010-03-09; Amendment 11 2017-06-27cry tzi3- 142 -All
CITY OF UKIAH
AMENDMENT NO. 11
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 9, 2010
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated March 9,
2010; the first amendment dated April 8, 2010; the second amendment dated August 5, 2010; the
third amendment dated March 23, 2011; the fourth amendment dated November 30, 2011; the fifth
amendment dated August 20, 2012; the sixth amendment dated November 16, 2012; the seventh
amendment dated December 13, 2013; the eighth amendment dated June 17, 2015; the ninth
amendment dated January 6, 2017; and the tenth amendment dated May 19, 2017 shall remain in
force and effect except as modified by this eleventh amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service described
under the Scope of Additional Work identified in this Amendment No. 11.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the May 26, 2017 letter
proposal from GHD, Inc. A copy of said letter is included in this eleventh amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and expense
basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $36,319.
GHD, INC.
ALEX CULI'CK
PRINCIPAL
2L1
DAT
Amendment No. 11 to Agreement for
Professional Consulting Services
GHD
CITY OF UKIAH
T
BY:
S SA GI COMO
CITY MANAG R
DATE
APPROVED AS TO FORM:
DAMD J. RAPPORT
CITY ATTORNEY
6/,2,//
DATE
May 26, 2017
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Reference No. 0250210001/8410035
Re: Proposal for Professional Engineering Services: Supplemental Design Services for the
Redwood Business Park Transportation Improvements and Talmage Road Interchange Projects,
Ukiah, CA
Dear Mr. Eriksen:
GHD is pleased to provide this proposal for professional engineering services for additional design efforts
and coordination on the Redwood Business Park Transportation Improvements and Talmage Road
Interchange Projects (Agreement dated March 9, 2010). This proposal is based on direction provided by
City staff and our recent discussions regarding the addition overlay design to southern Airport Park
Boulevard (APB), the addition of full -depth reconstruction of Talmage Road from APB east to within 10
feet of the Caltrans right-of-way, changing the vehicle detection system at the intersection of APB /
Talmage Road from detector loops to video detection, revising the bidding schedules for these projects
from unit pricing to lump sum per California I -Bank funding requirements, and coordinating the design
revisions between the Redwood Business Park Transportation Improvements and Talmage Road
Interchange design plans.
Background
The previous Amendment 9 scope of services approved by the City Council and signed by the City
Manager on January 6, 2017 addressed previously out -of -scope items the City wanted to include in the
project. These items included:
• Design revisions and coordination with other consultants on the Hastings Avenue widening and
the intersection of Washington Avenue / Hastings Avenue / South State Street;
• Revisions to the City's front-end contract requirements;
• Changing the vehicle detection system at APB / Commerce Boulevard from detector loops to
video detection;
• Adding approximately 2,440 linear feet of full -depth pavement reconstruction on APB including
signing and striping;
• Adding Low Impact Development (LID) storm water quality improvements to the APB
reconstruction area;
• Additional right-of-way coordination with Caltrans on the Talmage Road Interchange
improvements; and
• The addition bid phase services for the Redwood Business Park Transportation Improvements
project.
The previous Amendment 10 scope of services approved by the City Council and signed by the City
Manager on May 19, 2017 addressed previously out -of -scope Right -of -Way items the City needed to
include in the project. The scope includes:
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• Right-of-way and property research to document property information, easements, utilities and
other items which may pertain to the area the City is planning to relinquish to the State.
• Preparation of a records report to document chain of title history for the area to be relinquished.
• Preparation of a legal description, plat map and utility exhibit map for the area to be relinquished.
• Field stake the Right -of -Way relinquishment area.
• Prepare a Record of Survey of the relinquishment area and file with the County Surveyor's office.
In working to complete the above items, we have incorporated a subgrade enhancement geotextile that
significantly reduces the structural section of the pavement, as well as incorporated fiber reinforcement
into the hot mix asphalt specifications to improve the strength and longevity of the new pavement. The
above additions and revisions to the project design have resulted in an approximately 20 additional sheets
to the set of plans (originally 27 sheets), as well as extensive revisions to the technical special provisions
and the project quantity estimate.
Additional Project Scope
While design efforts to complete the Amendment 9 scope of services summarized above were underway,
the City directed GHD to proceed with the design of approximately 1,760 linear feet of pavement overlay
for southern APB, changing the previously designed vehicle loop detection system at APB / Talmage
Road to video detection, and reconstructing Talmage Road from APB east to within approximately 10 feet
of the Caltrans right-of-way including the requisite LID improvements. The reconstruction of Talmage
Road was requested due to a fairly recently pavement failure that is occurring on the westbound Talmage
Road approach to APB. The City desires to reconstruct the entire width of Talmage Road. A Traffic Index
of 11.5 is proposed for the new pavement structural section.
The key goal of this scope of services remains to finalize the design of the Redwood Business Park
Transportation Improvements project and deliver construction documents for bidding by mid-April 2017.
Task 1. APB Overlay Design
This task is for the design of approximately 1,760 linear feet of a 2.5" thick fiber -reinforced hot mix asphalt
overlay with conform details, cross sections and typical cross sections. A leveling course of 0" to 3" is also
included to improve the pavement cross slope for drainage. Conforms at the existing gutter will be
achieved with an edge grind, and conforms at existing median curbs will be to the existing face of the
curb. Also included in this task is quantity estimates for the pavement, striping and related items of work.
Task 2. APB / Talmage Road Vehicle Detection Revision
This task changes the design of the vehicle detection loop system at the intersection of APB / Talmage
Road to use a video detection system manufactured by GRIDSMART Technologies, Inc. The
development of the technical specifications for the video detection system has already been completed.
This task is for the revision of the traffic signal plan and schedule only, as well as revisions to the cost
estimate.
Task 3: Talmage Road Reconstruction & LID
This task includes additional design and coordination efforts to revise the plans and typical cross sections,
and prepare design cross sections for the reconstruction of Talmage Road from APB east to within
2017-05-26 GHD Amendment Proposal.docx 2
bow
approximately 10 feet of the Caltrans right-of-way including the requisite LID improvements. Also included
are revisions to the SUSMP document for the LID requirements, project quantities and cost estimate.
Task 4: Revise Special Provisions
The City is funding the construction of the Redwood Business Park Transportation Improvements project
and Talmage Road Interchange project with funding from the California Infrastructure Bank (I -Bank).
During the funding approval process the City discovered that the I -Bank requires projects it funds to bid as
a lump sum (fixed price). The items of work, payment and bidding schedules within the special provisions
for each of these projects are currently written for unit price bidding, which is typical for transportation and
utility improvement projects.
In this task, GHD will revise the special provisions and bidding schedules for the Redwood Business Park
Transportation Improvements project and Talmage Road Interchange project to accommodate a fixed
price bid with provisions for a specific schedule of values from the construction contractor from which
construction progress payments can be qualitatively assessed.
Task 5: Talmage Road Interchange Design Coordination
Tasks 2 and 3 require design revisions to and coordination with the plans, special provisions and quantity
estimates prepared for the Talmage Road Interchange project in order to coordinate both projects where
the project limits overlap. Key coordination items include the Talmage Road pavement reconstruction, the
removal of conduits and conductors for vehicle detector loops, striping and related items.
Proposed Fee
GHD proposes to complete this scope of services (Tasks 1 — 4) for a time -and -materials fee not to exceed
$36,319 without written authorization from the City per the attached fee estimate (Attachment 1). Services
not included in this proposal can be provided on a time -and -materials basis per the attached GHD
Standard Fee Schedule (Attachment 2) or by a negotiated fee. Budgets will be separated between the
Redwood Business Park Transportation Improvements project and Talmage Road Interchange project for
invoicing purposes.
We are available to begin immediately upon written acceptance of this proposal or receipt of an executed
contract amendment. We propose to work efficiently to meet the City's and other stakeholder's
expectations and goals for this project.
Summary
GHD is committed to continuing to provide the City with the high-quality service and flexibility you have
come to expect. We understand that these projects have been ongoing for some time, and that there have
been numerous changes in direction and approach throughout the course of the projects to address
options the City wanted to explore and new issues as they arise. We are excited at the prospect of
completing the design by mid-April 2017 so the City can advertise them for bidding and begin construction
this summer.
2017-05-26 GHD Amendment Proposal.docx 3
We welcome the opportunity to continue to work with the City of Ukiah and the project stakeholders on
these important projects, and look forward to contributing to their success. Should you have any
questions, please do not hesitate to contact me.
Sincerely,
GHD Inc.
Matt Kennedy, PE, TE
Project Manager
Attachments:
1. GHD Fee Estimate
2. Standard Fee Schedule
Cc: Bill Silva, PE
Project Principal
2017-05-26 GHD Amendment Proposal.docx
PMNq Attachment 1
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GHD - PROJECT FEE ESTIMATING SHEET
Project Name: Redwood Business Park / Talmage Interchange
Prepared by: Matt Kennedy
Job Number: 0250210001/8410035
Client: City of Ukiah
Date: May 26, 2017
`OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
5/26/2017 Page 1
LABOR COSTS
FEE COMPUTATION
Task / Item
LABOR CATEGORY >
RATE >
PD
$225
/Hr
JobCivil
Mgr.
$195
/Hr
Eng.
$160
I /Hr
Sr. Traff
Eng.
$195
/Hr
Traff
Eng.
$165
/Hr
Sr Proj.
Scientist
$140
/Hr
CAD
Designer
$125
/Hr
WP
$100
/Hr
JPA
$100
/Hr
TOTAL
HOURS
*OTHER
DIRECT
COSTS
Sub-
con -
sultant(s)
TOTAL
FEE
TASK -1.0 APB Overlay Design
1.1 Overlay Design
1 81
241
1
1
1 401
11
73
$4381
$10,938
1.2 Quantities / Estimate
I
I
I
I
I
I
I
1 0
$0
$0
SUBTOTAL TASK 1.01
01
81
241
01
01
01
401
01
11
73
$438
$0
$10,938
TASK- 2.0 APB / Talmage Vehicle Detection
2.1 Video Detection
1 41
61
1 61
1 11
17
$1021
$2,722
SUBTOTAL TASK 2.01
01
01
01
41
61
01
61
01
11
17
$102
$0
$2,722
TASK- 3.0 Talmage Road Reconstruction & LID
3.1 Talmage Road Reconstruction
6
16
24
1
47
$282
$7,112
3.2 Talmage Road LID
3
16
4
23
$138
$3,783
SUBTOTAL TASK 3.0
0
9
32
0
0
0
28
0
1
70
$420
$0
$10,895
TASK- 4.0 Revise Special Provisions
4.1 Redwood Business Park Special Provisions
2
8
4
1
15
$90
$2,840
4.2 Talmage Road Special Provisions
2
8
8
1
19
$114
$3,504
SUBTOTAL TASK 4.01
41
161
121
01
01
01
01
0
21
34
$2041
$0
$6,344
TASK- 5.0 Talmage Road Interchange Coordination
5.1 Talmage Road Revisions / Coordination
4
8
2
4
16
1
35
$210
$5,420
SUBTOTAL TASK 5.0
0
41
8
21
4
01
16
01
35
$210
$0
$5,420
PROJECT TOTALS
4
37
76
6
10
0
90
0
6
229
$1,374
$0
$36,319
`OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
5/26/2017 Page 1
0
Attachment 2
Fee Schedule
2016 USA West Fee Schedule
Principals:
Environmental Scientists:
Level E
$185-205
Level A
$95-105
Level F
$220-250
Level B
$110-120
Level C
$125 —130
Associates:
Level D
$130 —145
Level D
$160-170
Level E
$160 —175
Level E
$180
—195
Level F
$195 —205
Levell'
$215-240
Industrial Hygienists /
Specialist:
Safety Professionals:
Level B
$170
Level A
$105
Level C
$180
Level B
$115 —120
Level D
$190
Level C
$125 —135
Level E
$210-230
Level D
$145-160
Level F
$250
Level E
$170 —180
Engineers:
Technicians/Technologists:
Level A
$110
—115
Level A
$80
Level B
$115—
125
Level B
$95
Level C
$135— 145
Level C
$110-115
Level D
$150—
165
Level D
$120 —135
Level E
$175—
195
Level E
$140 —155
Level F
$210—
235
Level F
$170-190
Geologists/Hydrogeologists:
Draft/CADD:
Level A
$110
Level A
$75
Level B
$120
Level B
$85 —90
Level C
$130-150
Level C
$95
Level D
$155
—180
Level D
$110 —120
Level E
$185
—200
Level E
$125 —155
Level F
$210
Level F
$165
Environmental Planners:
Technical Apprentices:
$80-90
Level A
$115
Level B
$125
Intern:
$73.00
Level C
$130
Level D
$135—
150
Administrative Support:
$62.00
Level E
$160
—190
Level F
$205
—210
Environmental Chemists:
Level A
$115
Level B
$125
Level C
$130
Level D
$135
—150
Level E
$160
—190
0
I
Fee Schedule
2016 USA West Fee Schedule
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi-annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times
the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and
holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are
portal to portal. Professional employees will not be charged out at premium charge rates for
overtime work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of
using equipment and specialized supplies is billed on the basis of employee hours dedicated to
projects. Our rates are:
A. Office consumables: $6.00/hr
B. Environmental Dept/Construction Inspector consumables: $11.00/hr
C. Survey Field consumables: $15.00/hr
D. Various Environmental, Construction and Land Surveying equipment: At market B. C. D.
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts
unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of
one and one half (1.5) percent per month.
(') These rates do not apply to forensic -related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.