HomeMy WebLinkAbout2012-09-19 CC MinutesCITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 19, 2012
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on September 19, 2012, the notice for which being
legally noticed on September 13, 2012. Mayor Landis called the meeting to order at 6:01 pm. Roll
was taken with the following Councilmembers present: Rodin, Baldwin, Vice Mayor Crane, and
Mayor Landis. Councilmembers absent: Thomas. Staff Present: City Manager Chambers, City
Attorney Rapport, Assistant City Manager Sangiacomo, Public Works Director and City Engineer
Eriksen, Deputy Director Public Works — Streets Seanor, Finance Director Elton, Human
Resources Director Harris, Community Services Administrator Marsolan, Electrical Distribution
Engineer Bauer, and City Clerk Brown
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation: American Legion Birthday
Finance Director, and member of the American Legion post, Gordon Elton introduced the item
providing some American Legion history. He also introduced Commander John Brady who was
present to receive the proclamation.
Vice Mayor Crane read the proclamation.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Regular Minutes of 6/6/12
M/S Rodin/Baldwin to approve the 6/6/12 Minutes as submitted. Motion carried by the following
roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: None
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report Of Receivables For Month Of August 2012
b.
Sys
C. Notification To City Council Of Acquisition Of Services From ESRI For GIS Training In The
Amount Of $15,352
d. Approve Change Order #3 In The Amount Of $14,033.20 To The Contract Previously
Awarded To Site Constructors, Inc. The Purpose Of That Contract Was To Overhaul The
Plants Turbine Shut -Off Valves At The Mendocino Hydro Electric Plant. (EUD)
e.
Mayor Landis pulled item 7b which will become 12g. Vice Mayor Crane pulled item 7e which will
become item 12h.
M/S Baldwin/Rodin to approve Consent Calendar items 7a, c, and d. Motion carried by the
following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT:
Thomas. ABSTAIN: None
8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS
Charley Vaugn spoke on Fukushima, Japan and their nuclear accident and submitted a resolution
for consideration to encourage the Japanese government to accept outside assistance.
Pinky Kushner spoke re the contracts being awarded to GHD.
Shannon Riley, Visit Ukiah, invitation to "A New Brand Day" community forum for marketing efforts
in Ukiah taking place at the Ukiah Valley Conference Center, September 25, 6:00 p.m. She noted
Z -Group is helping us move forward with what make's Ukiah special.
J. R. Rose congratulated those Councilmembers who were up for reelection. He also noted we are
still having problems with our microphones. People watching the televised meeting at home are
not getting all of what is said.
9. COUNCIL REPORTS
Councilmember Baldwin reported on the creek cleanup efforts. He also stated that he and
Counclmember Rodin had concluded another positive meeting on Tax Sharing; the next meeting
will take place on 9/26.
Mayor Landis reported on reusable bags and involvement by Ukiah High School's environmental
club. She also reported on status of the Court facilities and the productive teamwork efforts.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Receive Report From The City Council Palace Hotel Ad -Hoc Committee, Hear From
The Public, And Consider Adopting The Resolution Ordering The Repair Or Removal
Of The Dilapidated Palace Hotel Structure Located At 272 North State Street
Mayor Landis introduced the item. Recommended action: 1) Receive verbal report from the
property owner; 2) Hear from the public and consider any objections or protests to adopting the
Resolution; and 3) Either adopt the Resolution ordering the Department of Public Works to abate
the nuisance or provide additional time for the owner to develop and implement a Plan to abate the
nuisances and restore or demolish the building.
Public Hearing opened.
Eladia Laines and Norman Hudson reported on the progress of the Palace Hotel efforts. They
covered roofing, air quality, title, etc. They are also working on historic preservation and looking
into tax credits. They also invited City Council and staff for a tour of the Palace Hotel on Friday,
September 28, 10:00 a.m. This should be noticed if there will be a majority of the Council
participating.
Public Hearing closed.
M/S Crane/Baldwin to continue the public hearing to October 17. Motion carried by the following
roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: None
12. UNFINISHED BUSINESS
a. Adopt Ordinance Amending Ukiah City Code Division 9 (Planning and Development),
Chapter 2 (Zoning) To include Article 18 Entitled Downtown Zoning Code
This item was necessarily continued to the next regular meeting, since Councilmember Thomas
was absent, and Councilmembers Crane and Baldwin are recused from the discussion and voting.
M/S Rodin/Landis to continue the item to October 3. Motion carried by the following roll call votes:
AYES: Rodin, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: Crane and Baldwin.
b. Award Of Professional Services Agreement To GHD, Inc. In An Amount Not To
Exceed $175,688 For The Northwestern Pacific Rail Trail Phase 1 Bid Documents And
Approve Corresponding Budget Amendments And Transfers
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): 1.
Award a professional services agreement to GHD, Inc. in an amount not to exceed $159,716 for
the Northwestern Pacific Rail Trail Phase 1 Bid Documents. 2. Designate funding in the amount of
$15,972 to allow for design contingencies. 3. Approve corresponding budget amendments and
transfers.
Public Comment: George Rau spoke to the item.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
C. Approval Of Job Reclassifications For The Lead Mechanic, Water/Sewer Leadworker,
And Finance Controller As Approved In The 2012/2013 Budget
City Manager Chambers, Public Works Director and City Engineer Eriksen, and Finance Director
Elton spoke to the item. Recommended action(s): 1) Approve the recommended job description
and salary classification changes for the Finance Controller. 2) Approve the recommended job
description and salary classification changes for the Water/Sewer Lead Worker 3) Approve the
recommended job description and salary classification changes for the Lead Equipment Mechanic.
By general consent this item was continued for additional research and input by the unions.
d. Approve Budget Amendment To Process Payment For One Applicant Through The
Homeowners' Sidewalk Construction Reimbursement Program, And Discuss And
Provide Direction Regarding Future Reimbursement Under The Program
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): 1.
Approve budget amendment. 2. Provide direction to staff to suspend the Program.
M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
e. Approve Budget Amendment And Award Professional Consulting Services
Agreement To EBA Engineering For Corporation Yard Remediation System
Operation And Maintenance And Quarterly Monitoring And Reporting
Director of Public Works and City Engineer Eriksen and Deputy Director Public Works — Streets
Seanor presented the item. Recommended action(s): Approve budget amendment and award
professional consulting services agreement to EBA Engineering for Corporation Yard remediation
system operation and maintenance and quarterly monitoring and reporting.
M/S Baldwin/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None
f. Award Of Contract For Observatory Park Landscape Improvements Project
Specification Number 12-09 And Corresponding Budget Amendment
Community Services Supervisor Marsolan presented the item and brought an additional report with
addendum to the report and recommended action. Recommended action(s): Award contract for
Observatory Park Landscape Improvements Project, Specification No. 12-09 to the lowest
responsive, responsible bidder based on bids submitted on September 14, 2012, and approve
corresponding budget amendment. Addendum: For the construction contract for Observatory
Park Landscape Improvements, Specification No. 12-09, deem the Apparent Low Bidder, F
Loduca, CO. as non -responsible, and award the contract to the second low bidder, ELS of
Sacramento, CA, in the amount of $125,301.28, and approve corresponding budget amendment.
Public Comment: Frank Loduca, Frank Loduca Company.
Attorney Rapport advised that Council will need to decide whether the contractor's statement of
experience he provided demonstrates he is capable of performing the work. The job involves
paving, earthwork, and landscaping — but the landscaping is not currently verifiable. Council could
decide he is capable of doing the work or that he hasn't demonstrated the subcontractor he is
listing, while he may have the experience, doesn't have the correct licensing. For that reason he
would need to be able to self -perform.
By general consent this item was continued to an adjourned regular meeting tomorrow night,
September 20, at 5:00 p.m., just prior to the Joint Council meeting, to give the City Attorney time to
do further research for Council's decision.
g. Award Purchase Of Biosolids Hauling Services For A Two Year Period To Total
Waste Systems (was item 7b)
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Award purchase to haul biosolids to Total Waste Systems for a two-year period at the unit price of
$48.00 per ton.
Vice Mayor Crane recused himself from the discussion and vote.
Public Comment: Jim Alyer spoke to the item.
M/S Baldwin/Rodin to approve the recommended action for a one year contract. Motion carried
by the following roll call votes: AYES: Rodin, Baldwin, and Landis. NOES: None. ABSENT: Thomas.
ABSTAIN: Crane.
h. Notification To City Council Of Acquisition Of Services From GHD, Inc. For The
Preparation Of A Report Of Waste Discharge For A Master Reclamation Permit For
$19,500. (was item 7e)
Public Works Director and City Engineer Eriksen presented the item. He noted that Mary Grace
Pawson of GHD will be present tomorrow night for the Joint City Council and Ukiah Valley
Sanitation District meeting to give a presentation. Recommended action(s): Receive notification of
acquisition of services from GHD, Inc. for the preparation of a report of waste discharge for a
master reclamation permit for $19,500.
MIS Crane/Baldwin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
13. NEW BUSINESS
a. A Resolution Supporting The "Citizens Advisory Measure To End Corporate Rule
And Defend Democracy," On The November 2012 Ballot In Mendocino County
Not heard.
This item was continued to the next Regular meeting on October 3 for Councilmember Thomas'
presence since he authored the item.
b. Award A Three -Year Agreement For Tree Trimming At Various Locations In The City
Of Ukiah To Asplundh Tree Expert Company. (EUD)
Electrical Distribution Engineer Bauer presented the item. Recommended action(s): Award a
three-year agreement for tree trimming at various locations in the City of Ukiah to Asplundh Tree
Expert Company.
MIS Rodin/Landis to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
C. Award Of Contract With GHD, Inc. In The Amount Not To Exceed $55,000 To Provide
Environmental Technical Services For The Talmage Road/Hwy101 Improvements
Public Works Director and City Engineer Eriksen presented the item. Recommended action(s):
Award contract to GHD, Inc. to provide environmental technical services related to the Talmage
Road/HWY 101 Improvements.
MIS Crane/Rodin to approve the recommended action. Motion carried by the following roll call
votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN:
None.
Adjourned to Closed Session.
14. CLOSED SESSION — Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel —Existing Litigation
(Subdivision (a) of Gov't Code Section 54956.9)
Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under
Participation Agreement)
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco)
Under Negotiation: Price & Terms
C. Conference with Real Property Negotiators (§54956.8)
Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc.,
and Administrative Office of the Courts
Under Negotiation: Price & Terms
d. Conference with Labor Negotiator (§ 54957.6)
Agency Representative: Jane Chambers, City Manager
Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head
Units
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 001-130-20 & 001-171-01
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Robert L. and Mary E. Snyder Trust; Joe and Diane
Mayfield
Under Negotiation: Price & Terms
No reportable action.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 10:05 pm, to September 20, at 5:00 pm.
to continue discussion of item 12f., Observatory Park Landscape.
Linda C. Br -W-- City/Clerk
1
1