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Home My WebLink About2012-08-01 CC MinutesCITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 August 1, 2012 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on August 1, 2012, the notice for which being legally noticed on July 27, 2012. Mayor Landis called the meeting to order at 6:03 pm. Roll was taken with the following Councilmembers present: Rodin, Baldwin, Vice Mayor Crane, and Mayor Landis. Councilmembers absent: Thomas. Staff Present: City Manager Chambers, City Attorney Rapport, Assistant City Manager Sangiacomo, Planning and Community Director Stump, Senior Planner Jordan, Public Works Director and City Engineer Eriksen, Public Safety Director Dewey, Electric Utility Director Grandi, and City Clerk Brown 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Sun House Centennial Proclamation Mayor Landis read the Proclamation. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Approve A Resolution Waiving The 60 -Day Notification Requirement For Establishing A County Facility Within The City Limits To Allow The County Of Mendocino To Lease Property At 175 S. School Street, Ukiah, for Use by Mendocino County Library b. Approval Of Notice Of Completion For Calvert Drive And Bush Street Water Main Replacement, Specification No. 12-03 C. Report To Council For The Expenditure With SAIC Energy, Environment & Infrastructure, LLC For Electric System Modeling. (EUD) d. Approve Amendment #1 To The Laminar Energy Services, Inc. In The Amount Of $26,200. (EUD) e. eodwerker s A Result Of DepartmeRtal NeeG16 d s d I Th 2012/2013 N Councilmember Crane pulled item 7e from the Consent Calendar, and it will become item 13g. M/S Rodin/Crane to Approve Consent Calendar Items 7a -7d. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON -AGENDA ITEMS 9. COUNCIL REPORTS Councilmember Rodin reported on the Courthouse project. The CEQA process is complete at the depot site. There will be a Ukiah presentation made in San Francisco on September 5 to make a case for the State to continue forward with our project. She also announced that she had decided to run again for City Council. Mayor Landis reported about the Russian River Watershed Associations' 9 jurisdictions and bringing the idea that surfaced in the City's budget process regarding masterplans that are ongoing that must be done every so many years for which we all hire consultants, and the thought of sharing to create efficiencies. This was well received and will go to the tech working group to determine how it might work. She also reported on updates for woody biomass efforts and a presentation made at Sonoma State University. 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Discussion and Possible Introduction of an Ordinance to Amend Ukiah City Code Division 9, Chapter 1 (Subdivisions) to include Article 17.1: Lot Line Adjustments and Article 17.2: Parcel Mergers Planning and Community Director Stump, Senior Planner Recommended action(s): Introduce an Ordinance to Amend Ukiah and Development), Chapter 1 (Subdivisions) to Include Article 17.1: Article 17.2: Parcel Mergers and to delete section 8300(A). Public Hearing was opened. Public comment: None Public Hearing was closed. Jordan presented the item. City Code Division 9 (Planning Lot Line and Adjustments and M/S Crane/Rodin to Introduce the Ordinance by Title, only. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN.- None. BSTAIN:None. The Clerk read the title. M/S Crane/Rodin to Introduce the Ordinance. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None. b. Receive Report From The City Council Palace Hotel Ad -Hoc Committee, Hear From The Public, And Consider Adopting The Resolution Ordering The Repair Or Removal Of The Dilapidated Palace Hotel Structure Located At 272 North State Street Mayor Landis introduced the item indicating that the ad hoc of herself and Courncilmember Crane I have been working. Public Hearing was opened. Eladia Laines and Norm Hudson were present and provided an update. 1) Regarding Lead: they have hired Mr. Bert Alheiser, Vantage Point Consulting, who is certified and will start the week of August 7. Debris removal is on hold while this is being sorted out. 2) Roof and dry building: They met with contractors and a water plan damage assessment is being worked on. 3) Cloud on title: they have retained Jonathan Seigel who has all of their documents and thinks he can clear up title in a timely manner. 4) Roofer out of Clearlake discussed weatherproof thermal plastic., asserting that if this method is utilized, once started, they can have the Palace Hotel weather tight in three weeks. Public Comment: James Robert Dumonte Public Hearing was closed. M/S Crane/Baldwin to continue the public hearing to September 19th. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Adopt Resolution Authorizing The City Manager Or Her Designee To Award The Bid For The Gobbi Street / State Street, Street And Utilities Improvement Project, Specification No. 11-10 And To Award The Professional Services Agreement For Construction Management And Inspection For The Gobbi Street / State Street, Street And Utilities Improvement Project Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): Adopt resolution authorizing the City Manager or her designee to award the bid for the Gobbi Street / State Street, Street And Utilities Improvement Project, Specification No. 11-10 and to award the professional services agreement for Construction Management and Inspection for the Gobbi Street / State Street, Street And Utilities Improvement Project. M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None. 13. NEW BUSINESS a. League of CA Cities Voting Delegate and Alternates City Manager reported that the annual conference was coming up if anyone from the Council was interested in representing the City. Delegate names would need to be submitted by August 15. b. Consider Approval Of: 1. Authorize Listed Budget Amendment, Repurposing Funds From 105.2101.250.000 ($144,000) For The Purpose Of Chief Services ($42,000) And Volunteer Stipend Program ($102,000); 2. Authorize The City Manager To Sign A Cooperative Agreement With Hopland Fire District And Ukiah Valley Fire District To Share Fire Chief Services At A Cost Of $42,000 Per Year ($3,500 Per Month), From Fund 105.2101.250.000; 3. Authorize Negotiations With Both Ukiah Valley Fire District And Hopland Fire District To Establish A Volunteer Stipend Program To Augment Fire Services For The Greater Ukiah Valley Area; 4. Authorize Staff To Explore Options With CALFIRE For Combining City Of Ukiah And Ukiah Valley Fire District Dispatching Services. Public Safety Director Dewey presented the item. Recommended action(s): 1. Authorize listed Budget Amendment, repurposing funds from 105.2101.250.000 ($144,000) for the purpose of Chief Services ($42,000) and Volunteer Stipend Program ($102.000); 2. Authorize the City Manager to approve a cooperative agreement with Hopland Fire District to share Fire Chief services, at a cost of $42,000 per year, ($3,500 per month) from fund 105.2101.250.000; 3. Authorize staff to explore negotiations with the Ukiah Valley Fire District and Hopland Fire District to establish a volunteer stipend program to augment fire services for the greater Ukiah area; 4. Authorize Staff to explore options with CALFIRE for combining City of Ukiah and Ukiah Valley Fire District for Dispatching Services. M/S Crane/Baldwin to approve the recommended actions, items 1-4. Chief Dewey indicated he would be bringing back to Council items 3 and 4 for final approval. Public Comment: Fire Chief Bartlett spoke to the item. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None C. Authorize The Electric Utility Department To Participate In The California Cap -And - Trade Program And Identify The Primary And Alternate Account Representatives And Adopt Resolution. (EUD) Electric Utility Director Grandi presented the item. Recommended action(s): Authorize The Electric Utility Department To Participate In The California Cap -And -Trade Program And Identify The Primary And Alternate Account Representatives And Adopt Resolution. M/S Crane/Rodin to approve the recommended action. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane and Landis. NOES: None. ABSENT: Thomas. ABSTAIN: None. d. Approval of Response to Grand Jury Report — Solid Waste City Manager Chambers presented the item. Recommended action(s): Approve Response to Grand Jury Report for transmission to the Grand Jury. Councilmember Crane recused himself from the discussion because of a commercial relationship with a related company to our hauler. City Attorney Rapport noted that Councilmember Crane will not be counted in the quorum due to his recusal. M/S Crane/Baldwin to approve the recommended action. Motion carried by the following roll call votes: AYES: Rodin, and Landis. NOES: Baldwin. ABSENT: Thomas. ABSTAIN: Crane. e. Consider And Approve The Ukiah City Council's Response To The 2011-2012 Grand Jury Report — "RDA Successor Agencies From A -Z, Starting With The Letter `U' (Ukiah)" And Authorize The Mayor To Execute And Submit The Response Form On Behalf Of The City. Assistant City Manager Sangiacomo presented the item. Recommended action(s): Approve the City of Ukiah's response to the 2011-2012 Grand Jury Report titled: RDA Successor Agencies From A -Z, Starting With the Letter "U" (Ukiah) and authorize the Mayor to execute and submit the response form on behalf of the City. Public Comment: Pinky Kushner spoke to the item. M/S Crane/Baldwin to Approve the recommended action. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN: None. Sangiacomo noted this report will also be before the Oversight Board next week. f. Cancellation of Regular Scheduled Meeting of August 15, 2012 City Manager Chambers presented the item. Recommended action(s): Cancel the Regular Scheduled Meeting of August 15, 2012. M/S Crane/Baldwin to Approve the recommended action. Motion carried by the following roll call votes: AYES: Rodin, Baldwin, Crane, and Landis. NOES: None. ABSENT: Thomas, ABSTAIN: None. g. Approval Of Public Works Job Reclassifications For The Lead Mechanic And Water/Sewer Leadworker As A Result Of Departmental Needs And As Approved In The 2012/2013 Budget (was item 7e) Public Works Director and City Engineer Eriksen presented the item. Recommended action(s): Approve the recommended job description and salary classification changes. The item was continued to a future meeting Adjourned to Closed Session. 14. CLOSED SESSION — Closed Session may be held at any time during the meeting a. Conference with Legal Counsel —Existing Litigation (Subdivision (a) of Gov't Code Section 54956.9) Name of case: (Ukiah Valley Sanitation District v. City of Ukiah, dispute resolution under Participation Agreement) b. Conference with Real Property Negotiators (§54956.8) Property: APN 180-080-57, 58, 59, 62, 63, 64, 65, 66, 67, and 180-110-08, 09, 10 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Northwest Atlantic (Costco) Under Negotiation: Price & Terms C. Conference with Real Property Negotiators (§54956.8) Property: APN 002-232-12, 13 and 002-282-18 and 19 APN 002-232-09, 10, 11 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah, North Coast Railroad Authority, Weston Solutions, Inc., and Administrative Office of the Courts Under Negotiation: Price & Terms d. Conference with Labor Negotiator (§ 54957.6) Agency Representative: Jane Chambers, City Manager Employee Organizations: Police, Fire, Miscellaneous, Management, and Department Head Units There was no reportable action. 15. ADJOURNMENT There bem' q no further business, the meeting adjourned at 8:25 pm. L BYQw ity Clerk 1 1 1