HomeMy WebLinkAbout2012-07-19 CC Minutes - SpecialCITY OF UKIAH
JOINT CITY COUNCIL/UKIAH VALLEY SANITATION DISTRICT
Special Meeting Minutes
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
July 19, 2012
5:30 p.m.
Roll Call
Ukiah City Council met at a Special Joint Meeting of the Ukiah City Council and the
Ukiah Valley Sanitation District on July 19, 2012, the notice for which having been legally
noticed on July 12, 2012. Mayor Landis called the meeting to order at 5:35 pm. Roll was
taken with the following Councilmembers present: Rodin, Thomas, Baldwin, Crane, and
Mayor Landis. Councilmembers absent: None. City Staff present: City Manager
Chambers, Director of Finance Elton, Director of Public Works/City Engineer Eriksen,
City Attorney Rapport, Finance Controller Newell, and City Clerk Brown. Sanitation
District Board present: Chair Ronco, McNerlin, Marshal, Pallesen, and Paige. Sanitation
District Board absent: None. UVSD Staff present: County Counsel Walker, and Board
Secretary Clark. Also participating with UVSD was Consultant Dickerson.
2. Review of FY 2012/13 Sewer Funds and Budget in a Joint Session with Ukiah
Valley Sanitation District Board and Staff, and consider amendments as
appropriate.
Chair Ronco stated that the UVSD Board did not have the City's final budget, had been
working with draft copiers, and so were not in a position to approve the Budget tonight at
their following regular meeting. Public Works Director Eriksen indicated that he had been
working with Mr. Dickerson with the adopted City Budget, and this was apparently a
communication problem.
A handout was provided by the UVSD of six budgetary issues for further discussion on
items that had been in ongoing staff discussion, with some items needing further
discussion and resolution, (see exhibit to these minutes). This handout then served as
an outline and was reviewed between both entities.
The two entities agreed to meet again next month.
Public Comment
Bob Jones and Jessie Martin, both of Manor Oaks Estates, expressed concerns about
their sewer bills.
4. Adjournment
T ere being no further business, the meeting adjourned at 6:30 p.m.
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Linda C. Brown, City Jerk
Exhibit to Minutes
of 7/19/12
Good Progress During Discussions between Sewer System and District Staff
- Resolving current budget issues
- Setting up methods to resolve longer-term complex issues
Significant Issues with This Budget:
1) $150K Recycle Pump Construction (and $30K design?)
2) General Government Service Charges
The UVSD Board can't accept the 34% increase in this charge. The UVSD Board will authorize an expenditure equal to
last year's charge of $151,265.
3) Depreciable Equipment
a. Mobile Office
2009 2010 2011 2012 2013
Corporation Yard 5,897 5,407 7,937 8,039 25,200
Mobile Office -
- UVSD will only participate in funding the purchase price of depreciable equipment if UVSD is listed as an equal
co-owner of the equipment or agrees to not be an equal co-owner in a separate written agreement.
- UVSD will pay the City a fair depreciation charge for the equipment.
b. Service Truck ($40K?)
4) Fines -Penalties
Not to be transferred without advance approval by UVSD
5) UVSD Admin Expenses — Credit Against Amount Owed by Fund 641 to Fuind 612
6) Remove Fund 612 Misc. Expenses — including "Reimbursable Expenses"
FUTURE YEAR BUDGETS
1) Need complete accurate survey of ESSU's and accurate allocations,
2) Address Budget Issues — time frame table formats unexplained balance variances, etc.
3) Address Financial Issues — Allocate Common Fund Income & Expense (Interest, Misc. Income),
determine equity in all common funds review bad debt system, Ca1PERS
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