HomeMy WebLinkAboutOmni-Means, Ltd 2017-05-12C-014 A/C) / (4 7 /SII
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 12 day of t1/416y , 2017 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
Omni -Means, Ltd. a Nevada Corporation organized and in good standing under the laws of the
state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Update the City of Ukiah's Speed Zone
Surveys.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment A.
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete
such services within approximately 180 working days from receipt of Executed Contract.
Consultant shall complete the work to the City's reasonable satisfaction, even if contract
disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $39,586. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
Std — ProfSvcsAgreement- November 20, 2008
PAGE 1 OF 7
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not -to -
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope -of -Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Sid — ProfSvcs.Agreement- November 20, 2008
PAGE 2 OF 7
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
Std — ProfSvcsAgreement- November 20, 2008
PAGE 3 OF 7
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per claim.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. .
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope -of -protection
afforded to the City, its officers, officials, employees or volunteers.
For greater certainty, additional insured status will not be required
on the workers compensation or errors and omissions policies.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultants insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurers liability.
2. Workers Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
Std — ProfSvcsAgreement- November 20, 2008
PAGE 4 OF 7
If written on a claims -made basis, the retroactivity date shall be the
effective date of this Agreement. The policy will be an annual policy,
renewed or purchased with an equal retroactive date for a period that
extends past the completion of this Agreement by no less than one year.
4. All Coverages
Consultant warrants that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with authorized California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB -1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms approved by the City. All Certificates and
Endorsements are to be received and approved by the City before Consultant
begins the work of this Agreement. The City reserves the right to require
complete, certified copies of all required insurance policies, in the event a claim
arises from the work under this Agreement. If Consultant fails to provide the
coverages required herein, the City shall have the right, but not the obligation, to
purchase any or all of them. In that event, the cost of insurance becomes part of
the compensation due the contractor after notice to Consultant that City has paid
the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub -consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub -consultant. All coverage for sub -contractors or sub -consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other Toss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
Std — ProfSvcsAgreement- November 20, 2008
PAGE 5 OF 7
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultants services at no
additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment A.
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub -contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
Std — ProfSvcsAgreement- November 20, 2008
PAGE 6 OF 7
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off -set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH
DEPT. OF Pvtbl c Works
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482-5400
a,\)
Porni -Means, Lfol1
c443 Reerve- Pr., Suite Ivo
Rosevif(�,
cli 951070 ilk -
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
PRINT NAME: kAMC‘N V -DU
IRS IDN Number
CITY OF UKIAH
BY:
ATTEST
r
/AL [1
CITY CLERK
Std — ProfSvcsAgreement- November 20, 2008
PAGE 7 OF 7
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Attachment A
Project Approach and Schedule
Project Approach
Based upon our understanding of the Request for
Proposal (RFP), the City wishes to select a profes-
sional consultant to complete traffic surveys for the
City, in conformance with the California Vehicle
Code (CVC) as required by local jurisdictions. The
surveys shall also be conducted in accordance with
the applicable sections of the Manual of Uniform
Traffic Control Devices (MUTCD), California Edition
2014. Procedures should follow the 2014 California
Manual for Setting Speed Limits, which is further
clarified in the MUTCD. As such, this Proposal will
be for newly incorporated streets and those sur-
veys that have expired or will soon expire and are
deemed urgent for renewal, to allow for electronic
speed enforcement.
Although not specifically stated in the RFP, it is our
understanding - and will be identified in our Project
Approach - that the City wishes the consultant to
implement a detailed procedure that will adhere to
current standards and comply with necessary regu-
lations to assist law enforcement agencies in en-
forcing basic speed laws of California.
We recognize that the setting of enforceable speed
limits can often be a controversial and emotional
process; however, it requires a rational and defen-
sible approach to maintain public confidence. It is
our understanding of the adopted rules and regula-
tions prescribing uniform standards and specifica-
tions for all official traffic control devices that allows
us to continually provide defensible Engineering &
Traffic Survey (Speed zone surveys) for local juris-
dictions.
Speed zone surveys will be conducted at the loca-
tions listed in the Scope of Work. For each speed
survey, a Vehicle Speed Data Sheet will be pre-
pared summarizing the measured vehicle speed
VEHICLE SPEED
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characteristics, such as
average speed, critical
speed (85'h percentile
speed), pace speed, and
the posted speed limit. In
addition, a map illustrating
the roadway location,
existing posted speed limit,
speed survey location,
and recommended speed
limit will also be prepared.
Supplemental field data
will be collected by Omni -
Means for all fifty-three (53)
survey locations. Each of the radar speed surveys
will be made from an inconspicuously parked vehi-
cle. Every effort will be made to ensure that the
presence of the vehicle in no way effects the speed
of the surveyed traffic. Only free flowing vehicles
will be surveyed. The results derived from this
technique will accurately demonstrate a balance
among the speed, capacity, and general use of a
segment.
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Project Schedule
The schedule below is from the RFP and assumes
that no additional studies will be needed to com-
plete the project.
• Initiate and complete update to speed zone
surveys: April 5 -August 4, 2017.
• Submit draft speed zone survey report for
review: August 7, 2017.
• Review/comment on draft speed zone survey
report: August 7-18, 2017.
• Consultant submits final speed zone report:
September 1, 2017.
• Attend City Council meeting to presentation
speed zone report: September 20, 2017.
Project Understanding
California Vehicle Code
In order to set and maintain speed limits on City
streets, Engineering & Traffic Speed Surveys
(E&TS) must be periodically conducted as set forth
in the California State Vehicle Code in order to pro-
vide proper and enforceable speed limits. Speed
limits are set based on various factors, including
radar measured speeds, physical roadway charac-
teristics, accident history, daily traffic volumes, and
SProposal - Update of City of Ukiah's Speed Zone Surveys ■■ ■ 1
Project Approach and Schedule
adjacent land uses. Speed zoning, or the applica-
tion of designated vehicle speed limits on public
streets, is regulated by the California Vehicle Code
(CVC) and the California Manual of Uniform Traffic
Control Devices (MUTCD). Typically, speed zoning
is warranted on streets and thoroughfares where
there are "appreciable" amounts of traffic volumes
and where speed zones would help contribute to
the `orderly movement" of traffic by increasing
driver awareness of a reasonable speed. The basic
goal of speed zoning is to prevent motorists from
operating at a wide range of speeds along a thor-
oughfare that could create vehicle conflicts. Speed
zoning allows motorists to travel at or near the
same speeds.
Speed limits range from absolute to prima facie.
Absolute speed limits are usually found on high-
ways and freeways where the maximum speed
limit (e.g., 55 mph to 70 mph) cannot be exceeded.
Prima facie speed limits are usually established
through speed zoning studies. In some instances,
there are automatic prima facie speed limits. These
include a 25 mph speed limit on any street, other
than a state highway, in any business or residence
district unless a different speed is determined by
local authority under procedures set forth in the
latest CVC and California MUTCD.
CVC 235 defines a "business district" as that por-
tion of a highway and the property contiguous
thereto (a) upon one side of which highway, for a
distance of 600 feet, 50 percent or more of the con-
tiguous property fronting thereon is occupied by
buildings in use for business, or (b) upon both
sides of which highway, collectively, for a distance
of 300 feet, 50 percent or more of the contiguous
property fronting thereon is so occupied. A busi-
ness district may be longer than the distances
specified in this section if the above ratio of build-
ings in use for business to the length of the high-
way exists.
CVC 515 defines "residence district" as that portion
of a highway and the property contiguous thereto,
other than a business district, (a) upon one side of
which highway, within a distance of a quarter mile,
the contiguous property fronting thereon is occu-
pied by 13 or more separate dwelling houses or
business structures, or (b) upon both sides of
which highway, collectively, within a distance of a
quarter of a mile, the contiguous property fronting
thereon is occupied by 16 or more separate dwell -
2
ing houses or business structures. A residence dis-
trict may be longer than one quarter of a mile if the
above ratio of separate dwelling houses or busi-
ness structures to the length of highway exists.
Additionally, a "speed trap" must be avoided when
establishing prima facie speed limits as indicated in
CVC 40802. Prima facie speed limits must be justi-
fied by an E&TS conducted within five years prior
to the date of the alleged violation when enforce-
ment of the speed limit involves the use of radar or
any other electronic device that measures the
speed of moving objects. However, this does not
apply to a local street, road, or school zone. Per
CVC 40802, a local street or road is defined by the
latest functional usage and federal aid system
maps submitted to the Federal Highway Admini-
stration. Per subdivision(c) of CVC 40802, the life
of the E&TS may be extended to seven years if
certain criteria are met, and up to a maximum of
ten years if a registered engineer evaluates the
section of the highway and determines that no sig-
nificant changes in roadway or traffic conditions
have occurred, including, but not limited to,
changes in adjoining property or land use, roadway
width, or traffic volumes.
Overview of Speed Limit Laws
The California MUTCD requires that an E&TS in-
clude consideration of all the following:
• Prevailing speeds as
determined by traffic
engineering measure-
ments.
• Collision records.
• Highway, traffic, and
roadside conditions not
readily apparent to the
driver.
California Manual on Uniform
Traffic Control Devices
Traffic engineering measurements are typically ac-
complished through radar speed studies. The ob-
served parameters of a radar speed study include
the location of the spot speed survey, the direction
of travel, the date and day of week, time of the sur-
vey, posted speed limit, weather, and roadway
classification. Calculated parameters include the
50th percentile (average) speed, the 85th percentile
(critical) speed, the 10 mph pace and the percent
of vehicles observed within the 10 mph pace, the
range of speeds observed, and the total number of
Proposal - Update of City of Ukiah's Speed Zone Surveys C
f.
Project Approach and Schedule
vehicles observed. A brief explanation of some of
these parameters follows.
50th Percentile Speed
The 50th percentile speed is that speed above and
below which 50 percent of the sample speeds lie.
This is also known as the median or average
speed.
85th Percentile Speed
The 85th percentile speed is that speed at or below
which 85 percent of the observed vehicles are trav-
eling. The 85th percentile (critical) speed of a spot
speed survey is the primary indicator of a speed
limit that might be imposed. For City/County road-
ways, the speed limit normally should be estab-
lished at the first five mile per hour increment clos-
est to the 85th percentile speed. However, in
matching existing conditions with the traffic safety
needs of the community, engineering judgment
may indicate the need for further reduction of five
miles per hour. Factors affecting the decision to
further decrease the speed limit include accident
experience, traffic volumes, road features, or other
special situations.
10 MPH Pace
The 10 mph pace is the 10 mile per hour increment
of observed speeds that contains the greatest
number of vehicles. In most of the cases, the 85th
percentile speed and the recommended speed limit
lie somewhere within the pace, frequently in the
middle to upper ranges. This is another indicator
used to determine appropriate speed limits. The
percent of vehicles in pace is an indication of the
"bunching" of vehicular speeds. The higher the per-
cent of vehicles within the pace speed, the better
the speed distribution. The percent in the pace is
often between 63% and 78%.
Besides measuring the 85th percentile speed, other
physical or demographic factors regarding a road-
way segment can be involved in determining the
optimal vehicle speeds, including type of adjacent
land use, presence of on -street parking, geometric
limitations (horizontal/vertical alignment, narrow
cross-section, limited shoulder widths, etc.), and/or
proximity to schools. The current California
MUTCD regarding policy and procedure for setting
speed limits in California will be referenced and
used (2014).
SProposal - Update of City of Ukiah's Speed Zone Surveys
Engineering & Traffic Survey Reports
Based upon the methodologies previously dis-
cussed above, individual E&TS reports will be com-
pleted for each of the roadway segments listed in
the RFP by the City of Ukiah. The roadways listed
include fifty-three (53) segments. As identified in
Section 28.13 Speed Limit Sign (R2-1) - Engineer-
ing and Traffic Survey (E&TS) - Guidance, of the
California MUTCD, a location (for speed survey)
should be selected where prevailing speeds are
representative of the entire speed zone, and if the
speeds vary on a given route more than one speed
zone section may be required with separate meas-
urements for each section. Field review would be
conducted to determine the appropriate homoge-
nous speed zone locations. In addition to E&TS
reports, Spot Speed Survey forms and Speed Sur-
vey forms will be provided for each location. To the
extent that previous forms conducted for 2012 sur-
veys can be used/updated, this will be included.
City of Ukiah Public works Department
Speed Limit
Engineering and Traffic Survey (E&TS)
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Project Approach and Schedule
Scope of Work
Task 1 - Initiate Study
Omni -Means will verify with City staff the relevant
data collection needs, including the required num-
ber of radar survey locations, Average Daily Traffic
(ADT) volumes, and collision history information. At
a minimum, the locations listed in Task 2 will be
included in the study. Additional locations or multi-
ple speed survey locations within each segment
will be discussed with City staff. All of the roadway
segments will be field inspected to determine ge-
ometrics and other conditions prior to commencing
surveys.
Task 2 - Radar Speed Survey and
Data Collection
Omni -Means will conduct radar speed surveys on
the fifty-three (53) roadway segments (refer to Ta-
ble below) that the City has identified for analysis.
Due to the length of several of the study streets,
radar surveys may be required at more than one
location in order to properly assess the conditions
of the entire street segment. Our budget for radar
surveys is estimated to be a maximum of fifty-five
(55) locations. At each location, a minimum of 100
vehicle speed observations will be recorded.
ID
No.
Roadway
Segment
1
Lorraine Street
Marlene Street to Talmage Road
2
Betty Street
Cooper Lane to Talmage Road
3
Church Street
State Street to Highland Avenue
4
Clara Avenue
State Street to Orchard Avenue
5
Clay Street
State Street to Dora Street
6
Despina Drive
Low Gap Road to North City Limits
7
Elm Street
Empire Drive to Magnolia Street
8
Ford Street
State Street to Orchard Avenue
9
Gobbi Street
Dora Street to Leslie Street
10
Jones Street
Dora Street to McPeak Street
11
Leslie Street
Gobbi Street to Perkins Street
12
Live Oak Avenue
Walnut Avenue to Maple Avenue
13
Lockwood Drive
Empire Drive to Arlington Drive
14
Lorraine Street
Betty Street to Marlene Street
15
Main Street
Gobbi Street to Norton Street
16
Maple Avenue
Live Oak Avenue to End
17
Mason Street
Perkins Street to Clara Avenue
18
Mendocino Drive
Gardens Avenue to Dora Street
19
Mill Street
State Street to Highland Drive
20
Oak Manor Drive
Gobbi Street to Perkins Street
4
ID
No.
Roadway
Segment
21
Oak Street
Perkins Street to Low Gap Road
22
Observatory Avenue
State Street to Helen Avenue
23
Perkins Street
State Street to Highland Avenue
24
Pine Street
Low Gap Road to Arlington Drive
25
Pomo Drive
Yosemite Drive to Washo Drive
26
School Street
Mill Street to Scott Street
27
Spring Street
Jones Street to Walnut Avenue
28
Standley Street
State Street to West End
29
State Street
Gobbi Street to Norton Street
30
Walnut Avenue
Dora Street to Live Oak Avenue
31
Washo Drive
Yosemite Drive to Gobbi Street
32
Waugh Lane
Talmage Road to Gobbi Street
33
Airport Park Blvd.
Talmage Road to South End
34
Bush Street
Grove Avenue to North City Limit
35
Clay Street
Dora Street to Highland Avenue
36
Dora Street
South City Limit to Grove Avenue
37
Gobbi Street
Leslie Street to Oak Manor Drive
38
Grove Avenue
Pine Street to Live Oak Avenue
39
Helen Avenue
Mendocino Drive to Doolan
Canyon Drive
40
Low Gap Road
State Street to Bush Street
41
Low Gap Road
Bush Street to West City Limits
42
Orchard Avenue
Ford Street to Gobbi Street
43
Perkins Street
State Street to Highway 101
44
State Street
North City Limits to Norton Street
45
State Street
Gobbi Street to Talmage Road
46
Wabash Avenue
State Street to Dora Street
47
Washington Avenue
State Street to Helen Avenue
48
Perkins Street
Highway 101 to Oak Manor Drive
49
State Street
Talmage Road to Beacon Lane
50
Talmage Road
State Street to Airport Park Blvd.
51
Babcock Lane
South City Limits to Gobbi Street
52
Gibson Street
N. State Street to N. Oak Street
53
S. Orchard Avenue
Gobbi Street to Marlene Street
(Note: If extremely low volume segments are pre-
sent, a smaller sample size may be necessary, but
these exceptions would be established in Task 1 in
concurrence with the City.)
In accordance with standard practice, the radar
surveys will reflect the following:
• Vehicles not impeded by congestion problems;
• Vehicles in free flow operation;
• Random inclusion of lower and higher speed
vehicles; and
• Relative proportion of truck observations.
Proposal - Update of City of Ukiah's Speed Zone Surveys 46
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Project Approach and Schedule
In addition to recording vehicle speeds, we will
note other characteristics (adjacent land uses,
alignment, side street traffic, etc.). This road condi-
tion data will assist in the final identification of ap-
propriate speed limits.
Task 3 - Daily Traffic Volume Counts
BayMetrics will conduct roadway segment daily
traffic counts for each of the fifty-three (53) road-
way segments included in the speed survey study
as listed in the Table above. These counts will be
summarized into a report that includes volumes by
directions, summarized by 15 -minute time periods.
Task 4 - Data Reduction/Analysis
Omni -Means will enter the roadway speed survey
data into a software program that will provide a
summary sheet for each roadway segment that
graphs the 85th percentile speed (or "critical
speed"), average speed, pace, and other relevant
information regarding the survey.
Omni -Means will collect accident data from the City
(and other sources as appropriate) and accidents
will be identified for each roadway segment. Based
on daily traffic count data conducted in Task 3, ac-
cident rates (per million vehicle miles) will be calcu-
lated and compared with statewide averages for
similar roadway types.
For each study location, Omni -Means will review
the data relevant to identifying preliminary recom-
mended speed limits. These preliminary findings
will be discussed with City staff and, if appropriate,
adjusted to reflect additional input.
Task 5 - Prepare Draft Report
Omni -Means will prepare a report with attached
appendices that summarizes the data collection,
analyses, and recommendations for speed limits at
each of the fifty-three (53) study locations. The re-
port will include the following:
• Introduction
• Background Methodology
• Data Collection
• Field Survey Results
• Engineering Analysis
• E&TS by Roadway Segment to include:
Figure illustrating roadway segment
including:
Fatal Accidents
46 Proposal - Update of City of Ukiah's Speed Zone Surveys
• Injury Accidents
• Non -Injury Accidents
• Observed Critical Speed
• Existing Signed Speed Zones
• Proposed Signed Speed Zones
. Vehicle Speed Data Sheet, including:
• Speed Survey Data Graph (per MPH)
• Average Speed
• Critical Speed (85th Percentile)
• Pace Speed
• Percent Over Pace
• Percent In Pace
• Percent Under Pace
• Total Number of Vehicles Surveyed
• Posted Speed
• Cumulative Speed Curve
• E&TS Form, including:
• Street Name
• Limits
• Date
• Prevailing Speed Data (summary of
Vehicle Speed Data Sheet - see above)
• Collision History
• Traffic Factors, including:
- Average Daily Traffic Volume
- Length of Segment
- Width of Segment
- Number of Travel lanes
• Conditions Not Readily Apparent
• Adjacent Land Use
• Speed Survey Results, including:
- Posted Speed Limit
- Critical Speed
- Reduction in Speed for Conditions
Not Readily Apparent To Drive
- Speed Limit Change
- Recommended Speed Limit
Deliverables:
• Bound copies of the draft speed zone report.
Task 6 - Prepare Final Report
Following review of the Draft Report by the City,
Omni -Means will incorporate all comments and
then finalize the report. The report will be delivered
to the City.
Deliverables:
• Twelve (12) bound copies of the final speed
zone report, one (1) unbound copy of the final
speed zone report, and one (1) electronic copy
of the final speed zone report (PDF format).
■•■ 5
Project Approach and Schedule
Task 7 - Prepare GIS Layer
Omni -Means will prepare a GIS layer compatible
with the City's existing GIS software that contains
the final posted speed attribute for each roadway
segment Zink within the GIS system. In addition, the
Zink attributes will be modified to correspond to the
posted speed limit to allow a graphical color repre-
sentation of this data.
Deliverables:
One (1) electronic copy of the GIS data layer
for the speed zones.
Schedule
Task 8 - Meetings
Omni -Means will attend a total of three (3) meet-
ings. These will include two (2) meetings with staff:
an initial start-up meeting and a subsequent meet-
ing to discuss preliminary results (which could oc-
cur with completion of a draft report). We will also
work with City staff to present the speed limit find-
ings at a City Council meeting if required.
Task Task Description
Phase 1- Initiate Study/Compile Data
Task 1
Task 2
Task 3
Initiate Study
Radar Speed Survey & Data Collection
Daily Traffic Volume Counts
Phase 11 - Location Analyses/Report
Task 4 Data Reduction/Analysis
Task 5 Prepare Draft Report
Task 6 Prepare Final Report
Task 7 Prepare GIS Layer
Task 8 Meetings
April I May June _ July 1 August September
Project Schedule
9/1/2017
9/20/2017
6
■■■
Proposal - Update of City of Ukiah's Speed Zone Surveys C
Fee Proposal
Attachment B
Task Task Description
Project Traffic GIS
Principal Manager Engineer Specialist
Direct Total Total
$227 $204 $114 $176 Costs Hours Cost
Phase 1- Initiate Study/Compile Data
Task 1 Initiate Study 4
Task 2 Radar Speed Survey &
Data Collection
Task 3 Daily Traffic Volume
Counts
Phase 11- Location Analyses/Report
Task 4 Data Reduction/
Analysis
Task 5 Prepare Draft Report 2
Task 6 Prepare Final Report 1
Task 7 Prepare GIS Layer
Task 8 Meetings 4
11
12
4 40
8 $1,724
$5,748 14 $7,524
$7,865
4 40
2 16
2
8
26 110
32
32 $13,613
omni means
A GHD company
26 ■■■
2
$8,093
44 $5,376
46 $5,830
19 $2,459
34 $6,040
12 $2,540
179 $39,586
Proposal - Update of City of Ukiah's Speed Zone Surveys Iwo
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fi
Fee Proposal
Omni -Means Professional Staff Rates
Title Range Hourly Rates Hourly Rates
(2016-2017) (2017-2018)
Project Manager 1 — 4 140 - 250 152 - 258
Resident Engineer 1 — 3 148 - 215 152 224
Engineer 1 — 5 87 - 250 90 258
Traffic Engineer 1 — 5 87 - 250 90 258
Planner 1 — 4 61 - 190 64 201
Landscape Architect 1 — 4 74 - 195 77 203
Office Surveyor 1 — 4 61 - 190 64 201
Field Surveyor 1 — 4 61 - 190 64 201
Field Inspector 1 — 4 61 - 190 64 201
Graphic Artist 1 — 3 61 - 110 64 116
Designer 1 — 3 77 - 165 80 173
Technician 1 — 4 55 - 132 58 138
Clerical 1 — 3 37 - 98 40 103
Intern 1 — 3 37 - 66 40 70
1 -Person Survey Crew 166 - 190 172 201
2 -Person Survey Crew 135 - 275 141 281
3 -Person Survey Crew 172 - 345 179 355
Reimbursable Charges
Reimbursable charges include, but are not limited to, in-house reproduction,
travel subsistence, special consultants, outside purchases and services, and
other subcontracts. These are charged at 1.10 x cost.
Billing Rates
Billing rates include overhead, equipment, space rental, etc. Billing rates are sub-
ject to increases due to union agreements and salary increases. Principal's time
on projects is chargeable up to $335.00 per hour.
Expert Witness Rates
Deposition and trial testimony: $350 per hour, 4 -hour minimum. Meetings and
preparation are at normal professional staff rates.
Valid until December 2018
omni • means
A GHD company
Proposal - Update of City of Ukiah's Speed Zone Surveys ■•■ 27