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Home My WebLink About2014-06-23,24,25 Packet - SpecialCITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING Budget Hearing Joint Meeting with the Ukiah Valley Sanitation District Civic Center Council Chambers 300 Seminary Avenue Ukiah, CA 95482 June 23, 2014 3:00 D.M. ROLL CALL 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. ECONOMIC, REVENUE AND EXPENDITURE TRENDS 4. BUDGET MESSAGE OVERVIEW 5. DEPARTMENT PRESENTATIONS a. General Fund Overview — Finance Director b. City Council, City Attorney, City Manager, City Clerk, City Treasurer — City Manager c. Human Resources/Risk Management — Director d. Finance — Director e. Information Technology, Economic — Assistant City Manager f. Development, Successor Agency — Assistant City Manager g. Community Services/Parks — Assistant City Manager h. Planning - Director i. Police and Fire — Chief of Police 6. JOINT MEETING WITH THE UKIAH VALLEY SANITATION DISTRICT FOR ADOPTION OF WASTEWATER FY 2014-15 BUDGET(5:30 P.M.) a. Sewer Utility — Director 7. PUBLIC COMMENT 8. CLOSED SESSION: a. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) (one case) 9. ADJOURNMENT Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Dated this 20`h day of June, 2014. Kristine Lawler, City Clerk City of Ukiah- Operations Budget Fiscal Year 2014-2015 m $1,200,000 $1,000,000 $600,000 $200,000 =Golf Fund =FTOTAL Summary Actual FY Actual FY Actual FY Unaudited Estimated 2010 2011 2012 Actual FY Year-end FY 2013 2014 $940,824 $1,025,632 $1,026,915 $242,470 $176,383 $940,824 $1,025,632 $1,026,915 $242,470 $176,383 Budget FY 2015 $102,755 102, 755, $1,800,000 — $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Actual FY 2010 1.�Airport Fund $1,042,838 (TOTAL $1,042,838 Summary Unaudited Estimated Actual FY Actual FY Budget FY 2011 2012 Actual FY Year-end FY 2015 2013 2014 $1,123,663 $1,311,857 $1,638,184 $1,519,117 $1,411,444 $1,123,663 $1,311,857 $1,638,184 $1,519,117 1,411,4 Capital- Airport Capital Items: Funding From: Airport Operating Revenues- $53,319 Airport Reserves- $149,681 $203,000 ('ilq / '11ki17h A, M, z M D r c z 0 Summary $3,000,000 $2,500,000 -- $2,000,000 - $1,500,000 — $1,000,000 $500,000 - Actual FY Actual FY Actual FY Unaudited Estimated Budget 2010 2011 2012 Actual FY Year-end FY 2015 2013 2014 k—A Infrastructure $- $190 $- $- $- $1,800,000 MElectric Fund $747,642 $878,396 $896,195 $851,673 $888,561 $1,024,339 (TOTAL $747,642 $878,586 $896,195 $851,673 $888,561 $1,024,3 Anton Stadium- Project Completion (Grant Funding) Pool- Donor Recognition Wall — Remaining Funding Skate Park- Donor Recognition- Grant/Donations Observatory Park Fund- Signs Total Requests Estimated Cost: $60,000 18 000 $12,860 $ 983 $91,843 Summary $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 ° �! $100,000 $50,000 $_ ■■ —� Actual FY Actual FY Actual FY Unaudited Estimated Budget Fy 2010 2011 2012 Actual FY Year-end FY 2015 2013 2014 MGeneral $468,530 $272,047 $249,794 $154,818 $152,750 $157,381 -0 -TOTAL $468,530 $272,047 $249,794 $154,818 $152,750 $157,38 Summary $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $_ L� Lvi.� _ L Actual FY Actual FY I Unaudited e Actual FY 2010 2011 Actual 2012 FY 2013 mSolid Waste Fund $196,383 $195,160 $159,825 $260,101 (TOTAL $196,383 $195,160 $159,825 $260,101 Estimated Budget FY Year-end FY 2014 2015 $451,810 $515,918j $451,810 $515,9 Li.lMMM - i Reconstruction of Washington Avenue Reconstruction of Observatory Avenue Slurry Seal Streets Project Requests Other Items: Service Truck- $35,000 Water Truck- $54,000 Total $374,000 $300,000 $100,000 $774,000 $89,000 $863,000 Lead Work Service Truck- $80,000 Water Truck- $8,000 LJLlIIIdLCU COSI: Contracted Services: $851650 Dam Height Feasibility Study- $79,850 IWPC Sponsorship & Legal Fees -$2,000 Design Engineering Services for Water Distribution -$6,800 Debt Service: $1,090,888 Principal -$325,000 Interest -$551,663 Admin Fees -$5,100 Amortization of Issuance Costs -$13,562 New well financing Interest -$9,313 New well financing Principal -$186,250 Infrastructure: $3501000 Spring Calvert Court- $135,000 State Street Phase I ( Norton to Clara)- $1001,000 Water Meter Replacement - $40,000 Well #3 Rehabilitation - $75,000 Total Requests $1526,538 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 i $150,000 ' $100,000 $50,000 Actual FY 2010 MIGarage Fund $217,024 (TOTAL $217,024 Summary Actual FY Actual FY Unaudited Estimated Budget FY 2011 2012 Actual FY Year-end FY 2015 2013 2014 $346,722 $393,885 $426,699 $434,051 $455,695 $346,722 $393,885 $426,699 $434,051 455,695— JAMES RONCO CHAIR TED MAYFIELD DIRECTOR KEN MARSHALL DIRECTOR ROBERT PAGE VICE -CHAIR THERESA MCNERLIN DIRECTOR UKIAH VALLEY SANITATION DISTRICT SPECIAL MEETING AGENDA JOINT MEETING WITH CITY COUNCIL JUNE 239 2014 - 5:30 P.M. CITY OF UKIAH COUNCIL CHAMBERS • 300 SEMINARY AVE. • UKIAH, CA 95482 1. CALL TO ORDER AND ROLL CALL 2. REVIEW AND POSSIBLE ADOPTION OF FY 2014 - 2015 JOINT SEWER SYSTEM BUDGET 3. PUBLIC EXPRESSION ON NON AGENDIZED ITEMS 4. ADJOURNMENT PUBLIC EXPRESSION: (PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA) The Board welcomes participation in the Board meetings. Comments shall be limited so that everyone may be heard. This item is limited to matters under the jurisdiction of the Board which are not on the posted agenda and items which have not already been considered by the Board. The Board limits testimony on matters not on the agenda to 3 minutes per person and not more than 10 minutes for a particular subject at the discretion of the Chair of the Board. No action will be taken. CITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING Budget Hearing Civic Center Council Chambers 300 Seminary Avenue Ukiah, CA 95482 June 24, 2014 3:00 a.m. I-To7I><9TY1II 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. UNFINISHED BUSINESS FROM PREVIOUS MEETING 4. DEPARTMENT PRESENTATIONS a. Airport — Director b. Electric Utility - Director c. Public Works - Director d. Water Utility - Director 5. CAPITAL PROJECTS DISCUSSION 6. PUBLIC COMMENT 7. DISCUSSION AND POSSIBLE ADOPTION OF FY 2014/15 BUDGET RESOLUTION 8. UNFINISHED BUSINESS FROM COUNCIL MEETING a. Approval of Ballot Measure on November 4, 2014, General Election Ballot Extending Existing '/2 Cent Sales Tax (Measure S), Including Approval of Ordinance Extending the Existing Transactions and Use Tax, and Approval of Resolution Establishing an Expenditure Plan and Oversight Committee, and Approval of Resolution Placing Measure on Ballot. Recommended Action: Approval of Ballot Measure on November 4, 2014, General Election Ballot Extending Existing % Cent Sales Tax (Measure S), Including Approval of Ordinance Extending the Existing Transactions and Use Tax, and Approval of Resolution Establishing an Expenditure Plan and Oversight Committee, and Approval of Resolution Placing Measure on Ballot. 9. ADJOURNMENT Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Dated this 20`h day of June, 2014. Kristine Lawler, City Clerk CITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING Budget Hearing Civic Center Council Chambers 300 Seminary Avenue Ukiah, CA 95482 June 25, 2014 3:00 p.m. ROLL CALL 2. AUDIENCE COMMENTS ON NON -AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. FURTHER DISCUSSION, FOLLOW-UP, AND ACTION NECESSARY FOR ADOPTION OF THE FY 2014/15 CITY OF UKIAH BUDGET 4. DISCUSSION AND POSSIBLE ADOPTION OF FY 2014/15 BUDGET RESOLUTION 5. UNFINISHED BUSINESS a. Approval of Ballot Measure on November 4, 2014, General Election Ballot Extending Existing '/2 Cent Sales Tax (Measure S), Including Approval of Ordinance Extending the Existing Transactions and Use Tax, and Approval of Resolution Establishing an Expenditure Plan and Oversight Committee, and Approval of Resolution Placing Measure on Ballot (Noticed in the event of continued discussion and/or follow-up action from June 24, 2014) 6. PUBLIC COMMENT 7. ADJOURNMENT Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Dated this 20`h day of June, 2014. Kristine Lawler, City Clerk RESOLUTION NO. 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE 2014- 2015 FISCAL YEAR BUDGET BE IT RESOLVED by the City Council of the City of Ukiah, State of California, that the Budget for the Fiscal Year beginning July 1, 2014, and ending June 30, 2015, is hereby adopted, for the Funds as follows: Description: Unrestricted Funds FUND 100, 105 GENERAL FUND City Council City Manager Administrative Support City Clerk/Elections Finance - Accounting Misc. General Government City Attorney Treasury Human Resources Visit Ukiah Economic Development Successor Agency Community Outreach Police - Animal Control Parks Recreation/Aquatics Information Technology Community Planning Building Inspection Public Works Police Fire Subtotal Capital Estimated Estimated Beginning Fund REVENUES EXPENDITURES Increase/(Decrease) Ending Fund Balance in Reserve Balance 15, 307, 055 37,718 278,778 61,270 117,949 371,619 727,794 99,825 38,374 314,734 89,892 283,851 1,619 37,000 110,500 1,063,089 830,016 261,752 461,002 280,914 1,294,325 6,236,601 2,308,012 15,307,055 15,306,634 277,000 TOTAL GENERAL FUND $ 4,760,475 $15,307,055 $15,583,634 ($276,579) $ 4,483,896 (Continued on Next Page) Page 1 of 2 Description: Restricted Funds: Fund 203, Garage Fund 204, Purchasing Fund 205, Billing and Collection Fund 206, Public Safety Dispatch Fund 251, General Capital Fund 300, Park Development Fund 311, Alex Rorabaugh Center Fund 640, Parking Enforcement Fund 691, Museum Fund 700, Solid Waste Fund 720, Golf Fund 730, Conference Center Fund 777, Airport Fund 800, Electric Fund 820,Water Fund 822 Water Capital Fund 840, Waste Water Estimated Estimated Beginning Fund REVENUES EXPENDITURES Increase/(Decrease) Ending Fund Balance in Reserve Balance $ - $ 455,695 $ 455,695 $ $ 30,273 223,635 223,635 - 30,273 433,183 563,312 563,312 - 433,183 124,995 1,084,016 1,116,153 (32,137) 92,858 1,745,302 863,000 863,000 - 1,745,302 16,996 91,843 91,843 - 16,996 - 76,000 71,048 4,952 4,952 123,291 129,648 129,648 - 123,291 147,176 178,500 325,144 (146,644) 532 7,861,629 225,474 515,918 (290,444) 7,571,185 - 102,941 102,755 186 186 10,393 271,124 271,124 - 10,393 224,896 1,341,667 1,491,348 (149,681) 75,215 12, 207, 720 16, 494, 458 19, 720, 898 (3,226,440) 8,981,280 1,736,044 6,447,864 2,956,700 3,491,164 5,227,208 - 1,526,538 1,526,538 - - 11.142.697 9.041.025 R AM 1d5 In,) S2An 11 ')AG G77 TOTAL BUDGET $ 39,116,740 $ 39,362,904 $ (522,743) This budget being more specifically detailed in the "City of Ukiah Budget, Fiscal Year 2014-2015' and incorporated herein by reference. PASSED AND ADOPTED this _th day of June 2014, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Kristine Lawler, City Clerk 01 ISUSn:751836402.1 2 Philip E. Baldwin, Mayor