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Home My WebLink AboutRau & Associates, Inc. 2017-01-06COU No. 1213180-A3 CITY OF UKIAH AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED AUGUST 3, 2010 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated August 3, 2010; the First Amendment dated January 6, 2016; and the Second Amendment dated June 30, 2016 shall remain in force and effect except as modified by this third amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 3. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the November 4, 2016 letter proposal from Rau and Associates, Inc. A copy of said letter is included in this third amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $9,930 RAU AND ASSOCIATES, INC CITY OF UKIAH BY: �� C' i� BY: GEORGE C. RAU SA S I OMO CIT MANA ER PRINT NAME /r' 29 , 2®/�g DATE Amendment No. 3 to Agreement for Professional Consulting SenAces _6 47 DATE AND ASSOCIATES INC. CIVIL ENGINEERS - LAND SURVEYORS City of Ukiah, Public Works Department Attn: Tim Eriksen, Director of Public Works Rick Seanor, Deputy Director of Public Works 300 Seminary Ave Ukiah, CA, 95482 November 4, 2016 Job Number R10064.1 RE: CHANGE TO SCOPE OF WORK: PREPARE CONTRACT SPECIFICATION PACKAGE FOR RECONSTRUCTION OF SMITH STREET IN UKIAH TO INCLUDE ENTIRE WIDTH OF SMITH STREET, TOGETHER WITH SIDEWALK, CURB AND GUTTER ON NORTH SIDE, FOR A LENGTH OF APPROXIMATELY 300 LINEAR FEET; CONSTRUCTION STAKING. Gentlemen This letter is to request an amendment to our Agreement for Professional Consulting Services, dated August 10, 2010. The plans were updated in September, 2016, to expand the project to cover the entire asphalt paved area of the street as well as to replace the distressed sidewalk and store entrances to bring them into compliance with the latest Disability Standards. Upon completion of the construction drawings, an opinion of probable construction costs was developed by your office and it was found to exceed the amount which could be contracted under an informal contract. Now formal contract specifications and documents must be prepared to put the project out to bid. You requested that we provide a cost to prepare the construction specifications to put the project out to formal bid. In addition, since the project has some complexity in grading the sidewalks and conforming to the curb and gutter and street surface, you requested that we provide you a cost to do the construction staking.. This request for an amendment identifies three additional tasks which must be completed in order to put the project out to bid and have it staked for construction. Amendment 3 - Task 1 — Preparation of Contract Documents This task includes using the standard construction contract form provided by the City Public Works Department, and modifying it to conform to the requirements of the Smith Street Rehabilitation Project. The technical specification section will be modified/developed to address the specific construction project on Smith Street. We have requested Diana Steele PE, Consulting, to assist us in developing these contract documents. Diana has had recent experience with the City of Ukiah Contract Form on another project and served as the Public Works Director/City Engineer for the City of Ukiah in the past. The deliverable for this task will be one hard copy and a CD with the electronic version to enable the City to print the contract documents and distribute them for bidding purposes. The cost of this task is estimated to be $3,300 Amendment 3 - Task 2 — Bid Assistance RAU will assist the City as needed and requested to answer questions from prospective bidders during the bid period. An allowance of six hours for Diana Steele and two hours for George Rau has been included in this task. 100 NORTH PINE STREET - UKIAH, CALIFORNIA 95482 - 707-462-6536 - FAX 707-463.2729 www.rauandassoc.com City of Ukiah, Public Works Department November 4, 2016 The cost of this task is estimated to be $1,130. Amendment 3 - Task 3 — Construction Staking Construction staking is anticipated to be done in two steps. The first step will be to stake the curb, gutter and sidewalk to conform to accessible standards. It is assumed that the contractor will cut the street two or three feet from the current lip on gutter on the north side, then construct the curb and gutter, then construct the accessible sidewalk. Initial stakes will include an offset from the face of curb and a line stake to a corner of each doorway. At each doorway, finish grade will be marked with paint or a small nail to establish the finish grade elevation at each side of each entry. There are seven entries and a long driveway to be demolished and staked. This requires 17 or 18 lines of stakes or other markings initially. The second phase is anticipated to be after the sidewalk curb and gutter is completed. Then the contractor will remove the street pavement section and reconstruct it. There are 8 locations along the street centerline to stake for proper grading. The estimated cost of this task is $5,500. Our "Schedule of Fees" for the original work was dated January 1, 2008. We have updated our Schedule of Fees since then. "Schedule of Fees — Table 33" is attached to Amendment #2 which has already been approved. The cost of this additional work is estimated to be a maximum of $9,930 at our current hourly fee schedule, including $3,380 for Diana Steele PE Consulting, with no markup. Very truly yours, George C. Rau, P.E. President Attachment: Task -Hour Breakdown 2 AND ASSOCIATES INC. CrvIL ENGINEERS• LAND SURVEYORS Fee Schedule 33 Job No. RI 0064.1 -Amendment 3 Job Name: Smith Street Rehab Date: 11-4-16 PHASES Amend #3 T-1 Amend #3 T-2 Amend #3 T-3 Contract Docs Bid Assistance r—t -f — ce�i,;n Registered Civil Engineer Principal 175 Associate Civil Engineer 140 Diana Steele PE 130 Chief of Party (PW) 135 GPS Specialist 135 Construction Inspector (PW) 128 instrument Operator (PW) 118 Materials Tester (PW) (w/o Nuclear Gauge Charge) 116 Sr. Staff Engineer 115 Rodman (PW) 115 QSD/QSP Specialist (non PW) 110 Technician II 72 Project Coordinator 70 Administrative 60 Technician 1 38 Vehicle Use (miles) 0.575 Robotic Total Station, per Day 200 Lab Unit Prices 0 Computer Hours 10 - Permit Fees 0 Backhoe and Operator 100 Outside Service cost + 15% Reimbursables cost BUDGET FOR PHASE PW = Prevailing Wages _ S S - _ S $ _ S 5 - _- 24 $ 3,300.00 F 8 S 1.130. (1) Title Report= (2) Map Checking Fees= (3) Recording Fees= (4) Monuments= Subtotal 0 Worksheet Page 1 S - S 20 $ 11.50 2 $ 400.00 8 S 80.00 S - 39 S 5,500.50 Total Sheet 1 Total Sheet 2 Total Sheet 3 Total Sheet 4 Reimbursables hrs/ cost total S - S - S - s - S - S - S - 0 $ S 9,930.50 S - S S - GRAND TOTAL= S 9.930.50 hrs/ hrs/ cost total cost total 4 S 700.00 2 S 350.00 $ S - 20 5 2,600.00 6 S 780.00 - S - $ - S S $ S S S - S S S S - S S $ $ S _ S S - _ S $ _ S 5 - _- 24 $ 3,300.00 F 8 S 1.130. (1) Title Report= (2) Map Checking Fees= (3) Recording Fees= (4) Monuments= Subtotal 0 Worksheet Page 1 S - S 20 $ 11.50 2 $ 400.00 8 S 80.00 S - 39 S 5,500.50 Total Sheet 1 Total Sheet 2 Total Sheet 3 Total Sheet 4 Reimbursables hrs/ cost total S - S - S - s - S - S - S - 0 $ S 9,930.50 S - S S - GRAND TOTAL= S 9.930.50