HomeMy WebLinkAboutMead & Hunt 2017-03-07 (1)COU No. 1617158
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this 711 day of March, 2017 ("Effective Date"), by and
between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Mead & Hunt, a
corporation, organized and in good standing under the laws of the state of Wisconsin, hereinafter
referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to design services for the FAA grant funded runway
15-33 pavement rehabilitation and taxiway realignment project.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as
Exhibit "A", describing contract provisions for the project and setting forth the completion dates
for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Exhibit "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in "Exhibit A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services
within the timeframe established in Exhibit A. Consultant shall complete the work to the City's
reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to
further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $189,993.00. Labor charges shall be based upon hourly billing
rates for the various classifications of personnel employed by Consultant to perform the Scope
of Work as set forth in the attached Exhibit A, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Exhibit A. Consultant shall complete the Scope
of Work for the not -to -exceed guaranteed maximum, even if actual time and expenses exceed
that amount. Prevailing Wage may be required for certain portions of work performed, as
identified in Exhibit B.
4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope -of -Work" means different activities than those described in Exhibit "A"
and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
CON I RACI 1617155
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Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest, Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
CONTRACT 1617158
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3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope -of -protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
CON IRACF 16171 iS
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3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from receipt of
final invoice for the project.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB -1 for
short-term credit rating.
F. Verification of Coveraae
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub -contractors or sub -consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub -contractor
or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
COR"TRAC F 16171 i3
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costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope -of -Work, Exhibit "A". All documents produced
by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall
produce the digital format, using software and media approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Exhibit(s), Attachment(s) and executed
Amendments set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub -contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
CONTRACT 1617155
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subject to off -set for any direct damages City may incur as a result of
Consultant's breach of contract.;,
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH MEAD & HUNT, INC.
MUNICIPAL AIRPORT ATTN: ROBERT CASAGRANDE
300 SEMINARY AVENUE 1360 19TH HOLE DR., SUITE 200
UKIAH, CALIFORNIA 95482-5400 WINDSOR, CA 95492
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
MEAD &
gi - b Iq 3821-
IRS IDN Number
CITY OF UKIAH
BY:
sAGE7SAKGIACOM0
CITY MANAGER
ATTEST
9
CITY CLERK
CONTRACT 1617158
PAGE 7 OF 7
Da
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Date
3-140-17
Date
EXHIBIT A
UKIAH MUNICIPAL AIRPORT
City of Ukiah
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
October 14, 2016
PROJECT DESCRIPTION
The City of Ukiah (CITY) has requested a scope of services from Mead & Hunt, Inc. (CONSULTANT) to provide
engineering and design services to reduce the width of the existing runway, which is 4,415 feet long by 150
feet wide, to 75 feet wide, at the Ukiah Municipal Airport. The remaining pavement will be rehabilitated by a
combination of several different pavement repair methods as determined by the geotechnical and field testing
investigations. It is anticipated that the rehabilitation will involve crack repair work, application of a slurry seal,
installation of new MIRLs, and the application of new markings.
In addition, Taxiways B and D existing connector taxiways do not meet current Federal Aviation Administration
(FAA) standards. This Project will include review of the required design standards to address the proposed
alignment changes, and the design of the new connector taxiway, Taxiways A2 and A4, meeting current FAA
design standards. Sufficient design will be performed to accommodate these changes as they relate to their
intersection with the proposed runway width reduction. Additional design will be required at a later date to
address changes to other taxiways within the taxiway system on the Airport.
Also included in this rehabilitation project is a Non -Federal Reimbursable Agreement between the Department
of Transportation, the FAA, and the City of Ukiah for engineering services to "Replace VASI with PAPI and
Relocate REILs." That agreement and its scope of work and fees, is addressed under a separate contract
document between the FAA and the City of Ukiah.
This Project will be funded by the FAA's Airport Improvement Program (AIP) grant number 3-06-0268-013-
2016.
SCOPE OF SERVICES
This Scope of Services represents the work to be provided by CONSULTANT to the CITY for the preparation
of the design and the bidding documents for the Runway 15-33 Pavement Reduction and Rehabilitation and
Demolition of Taxiways B and D, and the construction of new connector Taxiways A2 and A4. Consultant
proposes to provide the following services.
DESIGN SERVICE PHASES
PHASE I CONTRACT ADMINISTRATION AND COORDINATION
This phase involves those activities required for defining the scope of Project, negotiating contract and
subcontracts, and general coordination and administration for the duration of the Project, including (but not
limited to) the following activities:
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Ukiah Municipal Airport
EXHIBIT A
Runway 15.33 Pavement Rahabi,'itation and Taxiway Realignment
Design Engineering Scope of Services
1.0 PROJECT SCOPING
1.1 Preliminary Meetings with the CITY
CONSULTANT will confer with the CITY to ascertain project requirements, finances, schedules,
and other pertinent matters and will meet, if needed, with the FAA and other concerned agencies
and parties on matters affecting the Project, and will arrive at a mutual understanding of such
matters with the CITY. The CITY shall provide the CONSULTANT with any environmental
documents available. The CONSULTANT will determine the need for topographical surveying and
pavement/geotechnical testing. It is anticipated that there will be two (2) meetings with the CITY
and/or the FAA, with one meetings occurring at the Project location.
1.2 Prepare Proiect Scope of Work and Proposal
This task includes preparing the scope of work and fee proposal and negotiating the contract scope
and fee with the CITY. This also includes coordination with subconsultants for scopes and fees.
2.0 PREPARE CONTRACT AND SUB -CONTRACTS
This includes preparing the CONSULTANT -CITY contract and preparing subconsultant contracts.
3.0 PROJECT COORDINATION (coordination with Design Team, CITY, FAA etc.)
CONSULTANT will coordinate with the subconsultants, CITY, FAA, and other applicable agencies to
complete the work elements in Phase I. Weekly progress meetings will be held with the design team
and CITY along with monthly reports to the FAA.
4.0 GENERAL ADMINISTRATION
Provide general administration during the design. A Project Manager will be assigned to this Project to
monitor continuity during the work described in this scope. The Project Manager's responsibilities
include the following:
a. Define tasks, schedules, and costs.
b. Monitor work progress and resolve problems.
c. Maintain up-to-date schedules.
d. Coordinate with the CITY to receive their input; address their concerns; keep them informed
regarding Project status; obtain their concurrence on Project scope, cost, and schedule; and obtain
their input and approval of concepts and final design.
e. Focus the efforts of the CONSULTANT and subconsultants to expedite the design of a quality Project
that meets the needs and budget of the CITY.
f. Maintain quality control on work of the CONSULTANT and subconsultants. Implement and monitor
a program of Quality Control (QC) and Quality Assurance (QA).
g. Prepare invoices to submit to the CITY in accordance with the CITY's standard invoice requirements.
5.0 GRANT APPLICATION AND ADMINISTRATION
This element of work includes the preparation of the grant application before design has been completed
and revisions to the application after bids are accepted. Preparation of the application will include the
following:
a. Federal forms 424 and 5100, current forms.
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Ukiah Municipal Airport
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
b. Create program narrative, discussing the purpose and need of the work and the method of
accomplishment
c. Project Funding Summary
d. Prepare Preliminary Estimate
e. Include current Exhibit A Property Map
f. Prepare an exhibit of proposed Project area to be submitted with application
g. Prepare the Sponsor's Certifications (all that pertain to this Project; usually 4 certifications)
h. Attach the current Grant Assurances
i. Include Title VI Assurances
The CONSULTANT will prepare an electronic "application package" in pdf. format and submit to the
CITY for approval and signatures. CITY will then send two (2) copies of the signed application package
to the FAA for further processing.
PHASE I DELIVERABLES
1) Final Scope of Services — Two (2) original
2) Executed Contract — Three (3) originals
3) Grant Application — Four (4) copies
PHASE 11 SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT
6.0 TOPOGRAPHICAL SURVEYING
6.1. Coordination to Collect Existing Data and Locate Existing Facilities and Utilities
CONSULTANT will coordinate the collection of existing data and locate known utilities. This task
includes collection and review of as -built plans and available existing survey information in order
to gather information on existing topography, facilities, and utilities. This also includes
coordination for field utility locates with CITY and FAA. The CONSULTANT will coordinate with
field survey crews to establish survey limits, coordinate access, establish survey schedule, and
provide available survey control information.
6.2. Survey Control (CONSULTANT and Subconsultant)
Survey control will be established and used for design surveys. The CONSULTANT will provide
a drawing showing the location of the existing or established control for the Project. The
CONSULTANT will coordinate necessary bench loop and traverse procedures to verify accuracy
of vertical and horizontal control points. If applicable, the CONSULTANT will establish runway
end coordinates and runway centerline alignments, and tie these into the Project survey control.
6.3. Convert Survey Data for Design Software
This work includes analyzing the topographical surveying data and preparing the data for use
with computer modeling. Included are establishment of design coordinates and alignments to be
used, inputting raw survey data into the computer to generate a design surface, review computer
generated surface, and generate contours, and process pavement profiles and cross sections.
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Ukiah Municipal Airport EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope Of Services
7.0 GEOTECHNICAL INVESTIGATION
7.1 Coordination for Geotechnical Work
This task includes data collection, review of as -built plans, and compiling available existing
geotechnical information in order to gather information on existing soil conditions and past
geotechnical or pavement test results. Coordination will be done with the geotechnical sub -
CONSULTANT to schedule work and establish any work constraint parameters.
7.2 Establish Proiect Testing Requirements
The CONSULTANT will determine the type and frequency of geotechnical testing required for
the Project. The testing shall consider such items as pavement type, design methodology, type
of wheel loading, and weight of design aircraft (e.g. greater than or less than 60,000 lbs). The
CONSULTANT will use this information to perform the following tasks:
a. Determine soil boring locations and frequency of testing.
b. Develop a Project sketch showing location and coordinates of borings.
c. Determine soil sampling locations and types of soils testing required.
7.3 Site Visit
Perform visual assessment of the existing pavement and document visible distresses. Calculate
quantity of and severity of cracks and their locations.
7.4 Analyze Data
After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the
data and existing geotechnical data from previous projects, to determine appropriate pavement
designs to be incorporated into the plans.
7.5 Prepare Proposed Pavement Design Alternatives
The CONSULTANTwill use the information obtained in the geotechnical investigation to determine
the pavement sections required to support the design vehicle or aircraft using FAA Advisory
Circular 150/5320-6E, Airport Pavement Design and Evaluation. Particular consideration will be
given to reusing existing material when practical and minimizing construction material off haul as
part of the design.
The following efforts will be completed under this task:
a. Verify the pavement section based on accepted FAA pavement design procedures. The
applicable design program to be used will be the most current version of FAARFIELD. Develop
pavement design alternatives and make recommendations as to the most economical
pavement section and/or rehabilitation alternative. Perform pavement design calculation with
a total of up to three (3) pavement design alternatives, one (1) full reconstruction alternatives
and two (1) overlay alternatives, traditional mill and overlay and cold in place recycling options.
b. Evaluate pavement design alternatives using the guidelines and procedures provided in FAA
Advisory Circular 150/5335-5C, Standardized Method of Reporting Pavement Strength —
PCN.
c. Calculate sub -excavation, undercutting, and other techniques for subgrade stabilization
d. Review proposed pavement analysis with FAA Engineer during the review meeting included
at the completion of this element.
e. Prepare pavement design narrative to describe the design procedure, historic design, and
justification for the CITY and FAA.
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Ukiah Municipal Airport EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Real,gnrnant
Design Engineering Scope of Services
After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the
data and existing geotechnical data from previous projects, to determine appropriate pavement
designs to be incorporated into the plans.
8.0 PREPARE PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST (OPCC)
8.1 Calculate Estimated Preliminary Quantities
The CONSULTANT will calculate necessary quantities for the various work items. Quantities will
be consistent with the Specifications and acceptable quantity calculation practices. Electrical and
drainage improvements will not be evaluated as part of this phase. The CONSULTANT will include
contingency line items in the OPCC for such items.
8.2 Prepare Preliminary OPCC
The CONSULTANT will provide a preliminary OPCC based on record cost data and similar work.
The OPCC shall include all costs for design, construction, construction administration, and CITY
administration, for grant application purposes. The OPCC shall be included in the Preliminary
Project Design Concept Report.
9.0 PREPARE PRELIMINARY PROJECT DESIGN CONCEPT REPORT
The objective of this phase is to investigate, evaluate and provide a recommendation to the CITY of the
preferred pavement rehabilitation, based on the best engineering practices, for the Project. The purpose
of the report is to document the design approach and provide justification for the preferred alternative to
the FAA for their consideration and to obtain their concurrence with the design method, as well as gain
funding eligibility. To document the results of this phase a Preliminary Project Design Concept Report
will be prepared. The report will include the summary of the following:
a. Project description and exhibits.
b. Evaluation of existing pavement condition.
c. Evaluation of applicable pavement geometric design.
d. FAA Advisory Circular 150/5300-13A evaluation of existing pavement characteristics.
e. Evafuation of topography and surface gradients per FAA standards.
f. Pavement Rehabilitation Alternative Analysis and recommendation.
g. Geotechnical analysis and subgrade recommendations.
h. Preliminary OPCC.
10.0 PHASE II PROJECT MEETINGS
The CONSULTANT will arrange and lead a meeting to review Phase II work progress, as described in
the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct
each meeting and will prepare minutes to document the discussions.
10.1 Present Design Concept Alternatives and Recommendations to CITY
The CONSULTANT will prepare for and conduct a meeting to present the findings of the
preliminary engineering phase and any alternatives and recommendations for the Project.
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Ukiah Municipal Airport EXHIBIT A
Runaway 15.33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Senvices
10.2 Coordination Meetina (with FAA Caltrans local agencies subconsultants etc) and Site
Investigation Visit
The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the
Airport (or other named site) if needed.
PHASE II DELIVERABLES
At the completion of Phase II, the CONSULTANT will deliver the following information to the CITY:
1) Draft Preliminary Project Design Concept Report — Electronic submittal.
2) Final Preliminary Project Design Concept Report — Three (3) bound hard copies.
3) Geotechnical Report — Provided as part of the report.
PHASE III 60% DESIGN
11.0 PREPARE PLAN SHEETS FOR 60% SUBMITTAL
11.1 Prepare a Project Layout Plan sheet that will depict the proposed improvements.
11.2 Prepare the Construction Safety and Phasing Plan sheets.
11.3 Prepare a typical section sheet with preliminary design sections for review.
11.4 Develop and review impact of potential pavement design section alternatives.
11.5 Project Plans — 60%
Plan sheets will be prepared depicting the proposed improvements as indicated under Project
Description. The following is a general list of drawings that will be used as a guideline. Actual
number and title of drawings may be modified during the design process.
General:
G-001
Cover Sheet, Sheet Index and Symbols
G-002
Legend and Abbreviations
G-003
General Notes
G-021
Project Layout Plan
G-041
Survey Control Plan
G-081
Construction Safety and Phasing Plan
Geotechnical:
B-051
Plan and Log of Soil Borings
Civil:
General
C-021
Erosion Control Plans
C-031
Erosion Control Details
C-051
Demolition Plans
C-061
Demolition Details
C-081
Geometrics
C-101
Grading and Drainage Plans
C-201
Plan and Profiles
C-301
Typical Sections
C-311
Paving Details
Marking
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Ukiah Municipal Airport
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
C-651 Marking Plans
C-671 Marking Details
X -Sections
C-901 Cross Sections
12.0 PREPARE FAA PAVEMENT DESIGN REPORT AND FAA FORM 5100.
This task will consist of using information obtained in the geotechnical investigation to calculate the
required pavement sections required to support the design vehicle or aircraft using FAA Advisory
Circular 150/5320-6E, Airport Pavement Design and Evaluation.
The following efforts will be completed under this task:
a. Determine critical design aircraft or vehicle based on current and forecasted aircraft fleet mix and
vehicular use.
b. Develop the pavement section based on accepted FAA pavement design programs. The
applicable design program to be used is FAARFIELD. Develop pavement design alternatives and
make recommendations as to the most economical pavement section and/or rehabilitation
alternative.
c. Evaluate interim and ultimate pavement strength requirements.
d. Evaluate effects of pavement profile on adjacent operational pavement areas and future
apron/taxiway pavement rehabilitation.
e. Evaluate subgrade stabilization technics - over excavation, undercutting, cement/lime treatment
and other techniques for subgrade stabilization.
f. Review proposed pavement analysis with FAA Engineer.
g. Prepare pavement design narrative to describe the design procedure, historic design, and
justification for the FAA and CITY.
h. Prepare FAA Pavement Design Form 5100 for each separate pavement section for inclusion in the
final Engineer's Design Report.
13.0 PREPARE PRELIMINARY SURFACE DRAINAGE ANALYSIS
Preliminary surface drainage design will be completed in accordance with standard engineering
practices, local requirements, and in accordance with the FAA Advisory Circular 150/5320-5C, Surface
Drainage Design. The CONSULTANT will also examine the Storm Water Pollution Prevention Plan
(SWPPP) provided by CITY to determine whether it's up to date or whether it needs to be updated to
include the proposed development. The CONSULTANT will also determine which drainage permits will
be needed by the proposed development.
14.0 PREPARE 60% COST ESTIMATE
a. Calculate Estimated 60% Quantities. The CONSULTANT will calculate necessary quantities for the
various work items. Quantities will be consistent with the specifications and acceptable quantity
calculation practices.
b. Prepare 60% Cost Estimate. The CONSULTANT will provide a preliminary cost estimate based on
record cost data and similar work. Cost estimate shall be included in the Design Letter Report.
15.0 PREPARE 60% DESIGN LETTER REPORT
To document the results of a 60% design, a letter report will be prepared. The report will include the
summary of the Project scope, geometrics, pavement design, drainage design, pavement marking,
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Ukiah Municipal Airport
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
environmental issues, construction phasing plans, and a preliminary Project construction cost. The
report will also contain details on alternative design concepts that were investigated (if any) as part of
the preliminary design effort and recommendations on which alternatives to pursue. This report will
discuss funding, budget, strategies for bidding the Project and potential use of bid alternates. The
information will be presented in letter report format for review by the CITY.
16.0 PREPARE FAA FORM 7460 (if required)
CONSULTANT will complete a notice of proposed construction or alteration as per FAA guidelines and
will send the form to the CITY to be submitted to the FAA.
17.0 REVIEW ENVIRONMENTAL DOCUMENTATION.
CONSULTANT will review environmental documentation provided by the CITY and meet with the CITY
to discuss the documents and the impact of this data on the proposed Airport improvements.
18.0 PHASE III PROJECT MEETINGS
The CONSULTANT will arrange and lead meetings to address Phase III work progress, as described
in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct
each meeting and will prepare minutes to document the discussions.
18.1 Present 60% Design Alternatives and Recommendations to CITY
The CONSULTANT will prepare for and conduct a meeting at the Airport to present and discuss
the findings of the 60% engineering phase and any alternatives and recommendations for the
Project.
18.2 Coordination Meeting (with FAA Caltrans local agencies subconsultants etc) and Site
Investigation Visit
The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the
Airport (or other named site) if needed.
PHASE III DELIVERABLES
At the completion of Phase III, the CONSULTANT will deliver the following information to the CITY:
1) 60% Design Report — Two (2) copies
2) Plans in support of 60% design — Two (2) copies
3) FAA Form 7460 — Two (2) copies
4) FAA Pavement Report and Form 5100— Two (2) Copies
PHASE IV FINAL DESIGN (90% and Final)
19.0 PREPARE SPECIFICATIONS
The CONSULTANT will assemble the specifications and bid documents for CITY to use in obtaining
competitive bids for the work. All documents shall meet current FAA Standards for AIP funded projects.
19.1 Prepare Bidding and Contract Documents
The CONSULTANT will prepare bidding and contract documents including, but not limited to,
Invitation for Bids (Notice to Bidders), Instruction to Bidders, Proposal (Bid Form), List of
Subcontractors, FAA Required Certifications, Equal Employment Opportunity Clauses, DBE
Requirements, Suspension and Debarments Requirements, Sample Construction
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Ukiah Municipal Airport EXHIBIT A
Rumriay 15-33 Pavement Rehabilitation and Taxhway Realignment
Design Engineering Scope of Services
Contra cUAgreement, Bid Bond, Performance Bond, and Payment Bond. All documents shall be
based on the current FAA standards and provisions.
19.1.1 Required Federal Provisions
Federal laws and regulations require that specific contract provisions be included in
federally funded contracts, as established within the grant assurances. Consultant will
include the Required Federal Provisions in the bid documents. These requirements
cover items such as:
• Affirmative Action Plan
• Buy American Preferences
• Civil Rights
• Disadvantaged Business Enterprises
• Federal Fair Labor Standards Act (Minimum Wage)
• Lobbying and Influencing Federal Employees
• Occupational Safety and Health Act
• Davis Bacon Requirements
• Equal Employment Opportunity
• Non -segregated Facilities
19.1.2 FAA General Provisions (Advisory Circular 150-5370-1 OG)
FAA requires these provisions be included and complied with for all projects funded with
federal grant monies through the Airport Improvement Program (AIP), as established
within the grant assurances. The CONSULTANT will include the FAA General
Provisions and provide any Project specific information. These provisions cannot be
modified other than where noted in the document.
19.1.3 Prepare Special Provisions for Airport Construction
The CONSULTANT will prepare Special Provisions to address, or expand on, conditions
specific to construction on airports that require additional clarification. They will include,
but are not limited to information regarding the following items (as applicable):
• General Safety Requirements, Airfield Safety and Traffic Control
• Record Drawings
• Time Limitations
• Liquidated Damages
• Barricades and Runway Closure Markers
• Radio Communication
• Access and Security
• Work Hour Limitations
• SWPPP Requirements and guidance for Contractor
19.1.4 Prepare Technical Specifications
The CONSULTANT will prepare Technical Specifications using FAA Standard
Specifications and FAA format. For work not covered by FAA Standards, CITY or
Caltrans Standard Specifications will be used.
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Ukiah Municipal Airport
EXHIBIT A
Rumriay 15-33 Pavament Rehabilitation and Taxrfray Realignment
Design Engineering Scope of Services
20.0 PREPARE FINAL SURFACE DRAINAGE ANALYSIS
Using the findings from the preliminary drainage analysis completed in Phase II, a final surface
drainage and storm sewer impact design will be completed in accordance with standard engineering
practices, local requirements, and the FAA Advisory Circular 150/5320-5C, Surface Drainage Design.
21.0 PREPARE LIGHTING LAYOUT AND CIRCUIT CALCULATIONS
The CONSULTANT will establish the lighting layouts and equipment necessary to meet FAA criteria
and standards and to meet the National Electrical Code. Included for this work item are the following
tasks:
a. Layout light locations.
b. Visit site to inventory existing equipment.
c. Determine functional characteristics of proposed system (e.g. voltage/current, facility control, etc.).
d. Design new home -run circuiting in coordination with the location of the vault.
e. Determine sign legends and sign sizes, if not being reused.
f. Calculate voltage drop and estimate wire size to meet the National Electrical Code.
g. Layout conduit locations and sizes.
h. Calculate fault current.
i. Calculate regulator, transformer, and control equipment sizes.
j. Prepare narrative discussion (layout, equipment selection, sizes, electrical calculations).
22.0 UPDATE AIRPORT SIGNING AND MARKING PLAN - NIC
23.0 EROSION CONTROL PLAN
The CONSULTANT will develop an Erosion Control Plan for the Project that is in general conformance
with BAT (Best Available Technology) management practices. The plan will detail types of erosion
control measures recommended for the site in addition to other information needed for the NPDES
permitting application. The Contractor shall prepare the SWPPP. This information shall include, but not
limited to:
a. Project Location
b. Size of Disturbance of Project
c. Amount of Impervious Surface
d. Hydrologic Classification of Site
e. Receiving Waters
f. Site Drainage Overview
24.0 PREPARE SPONSOR CERTIFICATIONS, JUSTIFICATIONS FOR MODIFICATIONS TO FAA
STANDARDS, AND MODIFICATION OF STANDARDS (if required)
24.1 Sponsor Certifications
The CONSULTANT will complete the required Sponsor Certifications verifying the plans and
specifications were developed in accordance with Federal guidelines, and the
EquipmenUConstruction certification.
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Ukiah Municipal Airport EXHIBIT A
Runway 15-33 Pavement RehabBitation and Taxiway Realignment
Design Engineering Scope of Services
24.2 Justifications for Modification of Standards
If any additions or modifications are made to FAA Standards (General Provisions and/or
Technical Specifications) justifications for the change must be provided to the FAA.
CONSULTANT will prepare justifications as needed; these will be included in the Engineer's
Design Report.
24.3 Modification of Standards
If necessary, the CONSULTANT will prepare a Request for Modification to Standards, if found
to be necessary for the project.
25.0 PREPARE 90% SUBMITTAL
Based on CITY's written review comments on the preliminary submittal, prepare 90% engineering
design documents of all improvements. This work shall include:
a. Perform internal QA/QC for all documents included in the 90% submittal.
b. Prepare and submit 90% plans.
c. Prepare and submit 90% specifications and bid documents.
d. Prepare and submit 90% cost estimate.
e. Conduct 90% review meeting with the CITY to go over submitted data and discuss schedule
for final submittals.
26.0 PREPARE AND SUBMIT FINAL CONTRACT DOCUMENTS
A final set of contract documents will be prepared that will incorporate revisions, modifications, and
corrections determined during the FAA and CITY's review of the ninety percent (90%) submittal.
27.0 PREPARE AND SUBMIT FINAL COST ESTIMATE
a. Calculate Estimated Final Quantities. Prepare Final Cost Estimate.
b. Using the final quantities calculated following the completion of the plans and specifications, the
CONSULTANT will prepare the final construction cost estimate. The estimate will be based on
information obtained from previous projects, contractors, material suppliers, and other databases
available.
28.0 PREPARE AND SUBMIT ENGINEER'S DESIGN REPORT
Prepare the Engineer's Design Report in conformance with FAA requirements. The report will include
a summary and explanation of the Project design including (as applicable) geometrics, pavement and
electrical design, drainage design, pavement marking, environmental issues, phasing plans, and a
Project schedule. The report will also contain any alternative design concepts that were investigated
and evaluated. A construction operation plan will be included, as well as a final Engineer's cost
estimate. This report will also include details for bidding the Project and recommended bid alternates.
The report shall include, but not be limited to, the following:
a. Project Scope
b. Design Standards
c. Topographic Survey Summary
d. Geotechnical Investigation Summary (report included as an Appendix)
e. Design Geometrics (reference Federal Advisory Circular 150/5300-13A)
f. Pavement Design Analysis (reference Federal Advisory Circular 150/5320-6E)
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Ukiah Municipal Airport EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
g. Drainage Considerations
h. Pavement Marking Considerations
i. Airport Operational Safety (reference Federal Advisory Circular 150/5370-2F)
j. Construction Estimate
k. Project Schedule and Construction Phasing
I. Summary of Contract Documents
m. Construction Inspection and Testing
n. Deviations From FAA Standards
o. Sponsor Certification for Project Plans and Specifications
p. Sponsor Certification for Equipment/Construction Contract
29.0 PREPARE CONSTRUCTION SAFETY AND PHASING PLAN
CONSULTANT will prepare a Construction Safety and Phasing Plan (CSPP) in conformance with FAA
Standards and AC 150/5370-2F, Operations on Airports During Construction. The CSPP will be
uploaded to the FAA online portal for review and approval. The final CSPP will be included in the Bid
Document package and will include the following information:
a. Overview & Purpose
b. Construction Safety Responsibility of Each Party
c. Construction Phasing, including (but not limited to):
• Phasing and time limitations
• Areas and operations affected by construction
• Wildlife management
• Hazardous materials management
• Inspection requirements
• Marking and signs for access routes
• Protection of runway and taxiway critical areas
• Safety plan compliance document
d. Construction Safety and Phasing Plan Sheet(s)
30.0 PHASE IV PROJECT MEETINGS
The CONSULTANT will arrange and lead the meetings as described below. The CONSULTANT will
produce drawings and handouts, as needed, to conduct each meeting and shall issue minutes to
document the discussion. The following meetings shall be included in Phase IV:
30.1 Conduct 90% Submittal review meeting (1)
The CONSULTANT will prepare for and conduct a meeting at the Airport to present the results
of the 90% engineering phase and any alternatives and recommendations for the Project.
30.2 Conduct Final Submittal review meeting (1)
The CONSULTANT will prepare for and conduct a meeting at the Airport to present the
findings of the Final engineering phase and any alternatives and recommendations for the
Project.
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Ukiah Municipal Airpod
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
30.3 Coordination meetinas with CITY and FAA (1)
The CONSULTANT will conduct one coordination meeting in conjunction with one site visits to
the Airport (or other named site) if needed.
PHASE IV DELIVERABLES
During the Phase IV design effort, the CONSULTANT will deliver all of the following information to the CITY:
1) 90% Contract Documents — Four (4) copies each
2) 90% Cost Estimates — Four (4) copies each
3) Final Contract Documents — Four (4) hard copies each; One (1) camera-ready set of full and half size
plans, one (1) camera-ready set of original Contract Documents, and electronic files of all documents.
4) Final Engineer's Design Report — Four (4) bound copies
5) Construction Safety and Phasing Plan — to be included in final bid documents.
PHASE V BID ADMINISTRATION
31.0 PREPARE ADVERTISEMENT FORBIDS
Required advertisement dates and bidding dates will be established by the CITY. CONSULTANT will
prepare the Advertisement in conformance with FAA and local standards and submit a copy of the
advertisement to the CITY. The CITY shall arrange for the legal advertising in conformance with FAA
and local standards and shall pay for the associated cost of advertising.
32.0 BID DOCUMENTS DISTRIBUTION - NIC
CITY will handle all plan set distribution and coordination.
33.0 RESPOND TO BIDDERS QUESTIONS (RFIs)
During the bidding process, the CITY will receive all questions and distribute to the CONSULTANT to
clarify engineering contract document issues with contractors and suppliers, and for consultation with
the various entities associated with the Project.
34.0 PREPARE AND DISTRIBUTE ADDENDA
CITY will prepare and issue bid addenda. CITY will distribute questions to CONSULTANT as
appropriate to interpret, clarify, or change the contract documents as required. Any addenda that are
generated as a sole result of the CITY's error or omission, or FAA request, will be considered as extra
services, and the CONSULTANT will be reimbursed for this effort as an amendment to this contract.
35.0 PRE-BID CONFERENCE
CITY will arrange for and conduct a Pre -Bid Conference. The CONSULTANT'S Project Manager and
Project Engineer will attend one Pre -Bid Conference with potential contractors and the CITY to review
the Project and answer questions. The conference will be conducted at the Airport and will include a
site inspection. Meeting minutes will be prepared and distributed.
36.0 BID OPENING - NIC
37.0 BID REVIEW AND BID ABSTRACT
CONSULTANT will advise CITY as to the acceptability of any subcontractors, suppliers, and other
persons and organizations proposed by the bidders and as to the acceptability of substitute materials
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Ukiah flunicipa! Airport
EXHIBIT A
Run.vay 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
and equipment proposed by bidders. The CONSULTANT will prepare a spreadsheet that includes all
bid items for the purpose of evaluating the lowest bidder. The CONSULTANT will input the as -bid unit
prices into the spreadsheet and verify mathematical computations of the bids. The CONSULTANT will
then provide recommendations to the CITY as to the name of the Apparent Low Bidder.
38.0 PREPARE RECOMMENDATION FOR AWARD
The CONSULTANT will prepare a Recommendation of Award for the CITY to accept or reject the bids
as submitted. If rejection is recommended, the CONSULTANT will provide an explanation for their
recommendation and possible alternative actions that the CITY can pursue to complete the Project.
PHASE V DELIVERABLES
1) Bid Documents — as required for bidding.
2) Bid Abstract — Two (2) copies and electronic files.
3) Recommendation of Award — Two (2) copies and electronic files.
DESIGN PARAMETERS
All designs and all work on the Project shall be in accordance with all applicable FAA Advisory Circulars. All
Bidding Documents shall utilize the FAA standard construction specifications.
EXCLUDED SERVICES
The CITY and CONSULTANT agree that the following items shall be excluded from this Project and, if added
to the work, shall be considered as "Additional Services":
1) Any environmental analysis beyond Categorical Exclusion already completed.
2) Any permitting or utility company fees.
3) Preparation of Storm Water Pollution Prevention Plan.
4) Construction services.
CITY'S RESPONSIBILITIES
1) The CITY shall provide all criteria and full information as to the CITY's requirements for the Project
including: design objectives and constraints; space, capacity, and performance requirements,
flexibility, and expandability, and any budgetary limitations; furnish copies of all design and
construction standards that CITY will require to be included in the drawings and specifications; and
furnish copies of the CITY's standard forms, conditions, and related documents for CONSULTANT to
include in the bidding documents, where applicable.
2) Provide access to and make all provisions for the CONSULTANT to enter upon public and private
lands as required for the CONSULTANT to perform such work as surveys and inspections in the
development of the Project.
3) Furnish or otherwise make available such Project related information and data as is reasonably
required to enable CONSULTANT to complete services as described in this scope.
4) Advertise for proposals from bidders (legal advertisement), open proposals at the appointed time and
place, and pay all costs incidental of thereto.
5) Designate a CITY Representative with respect to the work to be performed under this Agreement as
the CONSULTANT'S point of contact. The CITY Representative shall have complete authority to
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Ukiah Municipal Airport
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
transmit instructions, receive information, and interpret and define the CITY's policy and decisions with
respect to materials, equipment, elements, and systems pertinent to the work covered by this
Agreement.
6) Obtain approvals and permits from governmental agencies.
7) Advertising
8) Bid documents and addenda distribution
9) Pre-bid conference (Consultant will attend)
ADDITIONAL SERVICES
If authorized in writing by CITY, the CONSULTANT may provide additional services of the types listed below,
and CITY will compensate as stated under "Compensation for Services" section, "additional services" of this
scope.
1) Revisions to the drawings or specifications previously approved by the CITY.
2) Services in connection with changes in the scope, extent, or character of portions of the Project or its
design requirements.
3) Services in connection with Contract Change Orders requested by the CITY, and services to evaluate
changes or substitutions proposed by the contractor after award of the Construction Contract.
4) Services resulting from CITY's request to evaluate additional alternative solutions beyond those
identified in scope of work or services required as a result of CITY providing incomplete or incorrect
Project information.
5) Services during construction of the Project.
6) Any miscellaneous services not specifically described in this "Scope of Services."
SCHEDULE OF COMPLETION
1) The CONSULTANT will complete all work called for under Phase II — survey, Geotechnical and Design
Concept Report within fifty-five (55) working days from the date the CITY issues the Notice to Proceed
with the work.
2) The CONSULTANT will complete all work called for under Phase III — 60% Design within forty-five (45)
working days from the date the FAA issues comments on the Design Concept Report.
3) The CONSULTANT will complete the 90% submittal detailed in Phase IV — Final Design within forty
(40) working days of receipt of CITY's review comments on the 60% submittal.
4) The CONSULTANT will complete the final Engineer's Design Report and Final Contract Documents
detailed in Phase IV — Final Design, for use in bidding, within twenty-five (25) working days of the
receipt of CITY's and FAA's review comments on the 90% submittal
COMPENSATION FOR SERVICES
1) Payment for all work outlined in this Scope of Services shall be a fixed fee of One Hundred Eighty-four
Thousand Three Hundred Eighty Dollars ($184,380.00). This fee shall include labor, materials,
expenses, and incidentals necessary to complete the work as described herein. An Engineering
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Ukiah Municipal Airport
EXHIBIT A
Runway 15-33 Pavement Rehabilitation and Taxiway Realignment
Design Engineering Scope of Services
Services Cost Estimate is included as Attachment 1 to this Scope of Services. Payments will be made
monthly based on the percentage of work complete.
2) Payment for any additional services requested by the CITY will be performed on a time -and -expense
basis in conformance with the Mead & Hunt, Inc. Standard Billing Rate Schedule (2016) included as
Attachment 2 to this Scope of Services. The CONSULTANT will establish the budget for additional
services prior to the start of work and may not exceed the budget without written authorization from the
CITY. Any additional services must be authorized in writing by the CITY.
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Aviation Services Design Engineering Work scope
AIRPORT: Uldah Municipal Airport PROJECTNUMBER: 2112_.''00160240.01
LOCATION: Ukiah, Calforola DATE: 10714/16
AIP PROJECT 1,10.3-06-02860112016 REV, no: 2
PRWECT DESCRIPTION: Rumvay 15-33 Pavement Reduction anal Rehab6Tation aril DowAtlon of Taxhveys B&D
PHASE 1 -CONTRACT ADMINISTRATION AND COORDINATION
ENGINEERING
AddW.n.l TapogrePhic Surveying Ila D..Jun)
S 25.6—W DO
5,004020
PMNreContract and SubComnch
S
1.144030
Projed Coordlnation
S
2.668040
General AdministrallOn
S
:FEESoPraleaSmpirgS
7,4400Grenl
ApploUon end Adn:MstraUon
S
2,0300ExS
604g
TOTAL PHASE I-CONTRACTADMINISTRATION a COORD.
$
18,90!.00
PHASED -SURVEY, GEOTECHNICAL AND DESIGN CONCEPT REPORT
e.0 Topographical Surveying
S
tt,197.0o
70 Geotechnical lmestlg tion
$
7.561.50
a0P.Irrinary Opinion of Probable Conauuction Cmf
S
4,405.00
o0 Prelminsry Project D.*M Concept Roped
5
3,107.00
10.0 Phaao II Project M..Urgs
S
2,23200
Ex noes
$
524.00
TOTAL PHASE 1I- SURVEY, GEOTECHNICAL,DESIGN CONCEPT
$
24,026.60
PHASE fill - 60% DE31ON
rt.o P.Pere Plan Sileob for tlO% 5uun4nal
5
35.tl04 00
t2 o Propsro FAA Pavoment Design Raport and Form 5100
5
1,339.00
130 Prepare PreGNinory Swface Drainage AnelySls
$
1,146.00
40 P.. 80% Cal E,Umate
5
1,662.00
150Prepare 60% Deslun Latter Report
5
1,769.DO
too Pmpore FAA Form 7480 Of r.quked))
5
874.00
170Review Emironmental Docuroent.lbn
$
2,851 00
,80 Phase 111 Project MeeBnga
$
3,06700
CxP—..
$
52400
TOTAL PHASE UI -60% DESIGN
4 ,838.00
PHASE IV - FINAL DESIGN 190% end Final)
100 P.Peraspedfic.born
S
6,64800
2nD Proper. Final Surface Drainage Anst7,is
S
03000
210 Prepare Lighting Layout and Circuit C.Ics
S
3,%4 DO
220 Update Airport Signlrlp and M.1king Plan, NIC
S
230Erosion Control Plan
S
1,72800
24 oPrepure Cordf—lion of Ergineenrg a Mod to Sidi
5
1.59500
2a.0 Prepsro 00% SutaNOal
$
2,48050
280 PnPare enol Subrllit Final Contract Documents
5
51950
270Prepare and Submit Final Cat EsUnmle
5
1424 00
20.0 Proper a and SubrNl Enginaer's Desgn Report
S
2,14750
A 0 P.Pore C ... L bon Safety and Phasing Plan
S
1 ,925 OO
30.0 Phe.. IV Project Meetings
$
4.(105 00
Expanses
S
84800
TOTAL PHASE IV -FINAL DESIGN 50% and Final
$
28,514.60
PHASE V -BID ADMINISTRATION
31.0 Prepare Advertisement la Old.
$
74200
32 oBid Documents Distribution
S
370 Respond to bidders Questions (RFI,)
S
2.54100
xoPrepare 8 DiaUlbule Addenda
S
82500
35.0 Pm -bid Canisr —
S
2,33200
36.0 Bid Opaning • NIC
$
-
37.0 Bd Review and Bid Absoed
S
1.47700
38.0 Prepare Recommendation for Award
S
68500
Ex aas
5
21000
TOTALPHASE V - BIDDING PHASE
$
9,098.00
TOTAL MEAD i HUNT FEES
S
129,380.00
TOTAL OIRECTSUBCONSULTANT FEES
S
65,000.09
TOTAL PROJECT FEES
5.164,380.00
DIRECT SUB CONSULTANTS FEES
AddW.n.l TapogrePhic Surveying Ila D..Jun)
S 25.6—W DO
PtfditlOnel Gootechnh:al InvestigeUon (tor Deaton)
S 30 006 00
CuUural and Biological Fled Irrva.Ugellano
S
Ex rases
S
TOTAL DIRECT SUB CONSULTANTS
$ 65,0N.00
Attachment 1
uo wo u4,q,Oe'v..wn_,..ze, �r U IJ, Mui,.,..'.. 1 ,.,i!
Attachment 1
Ukiah Mudtlpel Aitpon
Senior
Senior Project
Project
Engineer 111
Electric I
5enlor
Engineering
AtlminlstratWe
AS^.oclate
Engineer
Engineer
Engineer
Technician ll!
Assistant
Ciarlcal
wm
Technician
Total
Cosl
14^
$261.00
5216.00
3177.00
S14d.00
5160.00
5100.00
$111.00
$9500
$77.00
Hours
Sumnu
PHASE I - CONTRACT ADMINISTRATION AND COORDINATION
1.0 Project Scoping
1 t Ptekmnury mea0ngs vnm me City _
C
5
0
0
- 0
0
U
I
1 21 Pfe re cl Of work Bnd el
1.
5
6
0
_�
...
_.
_.3.15.5
U.5
12.5
$
2,275.50
o
0
3
2.728.50
Estknated Total Man-hours)
1
10
12
0
6
0
0
d
Summery Cmu
5263 CO
52,160. DO
52,124.00
S0,00
SO.CO
s0.00
$OOG
5300W
1
577. (xi
28
$
5,004.00
24 1 Prepare Contact and Subcontracts i
Eslknated Total Man-hours
1
2
2
0
0
0
0
Sumnory C-ts,
1203. too
5432.DC
$35400
$0.00
$p w
$D.w
1
0
6
$
1,744,00
$0,00
195 UC
sow
$
1,1dJ.00
]s � p ect Coordination
Estimated Total Man-hours
0
10
2
0
0
0
0
S.-ry Cusbl
SOW
5216000
5351.00
$000
$0.00
s6.005000
1
595.00
1
S77Do
11
$
$
2.O60 00
2,666.00
4.0 General Administration
Estknobd Total Man-hours:
0
10
10
10
6
5
02
Sunxnery CMuti
SO. U1
iz,7ep.pD
57,770.00
51 X40.00
S1,oeo CO
5600.00
0
13
$
7,110.00
$0.00
5190.00
50,00
$
7,140.00
e.e Granl Appgcatb_ n and Administration
Eslknated Tobi Man-hours
0
3
0
4
0
g
4
Summery Cosh.
5000
S616.111)
SC.CC
S576 GO
$000
SC.00
144404
SMX4)
S77.00
S
2,0]U.00
Expenses
SutKonsu6ant
p
o
0
0
0
0
---0
Rate
- -
Auto Beep
tal_
0
- 0
_O
0
_.
0
.__ _
0
0
.ppays
00 S
Mibagq
0..
Sao
0
g
0
0
0
..0
0
p
0 be
5 75.00 S
..._
ioCO3
..
o
o
D
_.._
0_
o
d
0
_._._0
360 Mlles
S 0.00. S
_$..
324 Do
atu coals
D
o
D
o
o
D
0
0
O.pnps
"$15000
Meafa
0
2
0 .._
0..
g
0...
0
0
0
0 Tdps
_S 900.00 S
-
Tues.
0
D
0
0
0
0
0..
0.
2
S 50.00 S
.. __
10000
0
0
0
0
0
g
0
p
0
0 flays
$ 250.00 $
-
.._.. RacsManoous
pmduc0on
_0
0..
0
0
_ 0
0
0
0 �
0
520000 s
Other
o
0
p
0
0
D
0-
1
0
1
516000 S
16000
ower
0
0
0
0
0
0
0
0
0
$10000 $
$
0
0
0
0
0
0
o
s 5000
Tolal Expenses $
604,00
PHASE I • CONI RACT ADMINISTRATION AND COORDINATIONTOTAL
$
18,908,00
Ukiah Mudtlpel Aitpon
Attachment 1
�" UHah Municipal Abport
Sanlor
Sanlor Prolact
Pr eh
Engineer ill
senior
Engineering
Technklan
Administntivs
m1e
Assoeiats
Englnaer
Enpineer
Eodrwcer
0
111
AasIstani
Clerical
No.
$263.003216.00
$177.00
3144.00
5760.00
Technktan
$160.00
$111.00
$96.00
577,00
Total
Cosl
PHASE 11- SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT
Hours
Summary
4.0 , Topographical Surveying
e Ii Coonllnabon (collocl oxisllnp data, kxate uOHiee)
0
0
0
2
e z Survey conbol_ -
0
1
0
2
0
0
-tl
U
1
U
11
3
-- .S
1 a;7. W
.._
63i Comed sury data tad n softer.
0
.__.
0
0
0
-
n
0
1
.1.. -.
0
/2
--
-
7.87900
p
16
0
0
17
$
1.855.00
Esttmabd Total Man-hours
6
1
0
4
0
72
0
Summary Costa
Sp.W
S21fl.W
SO.W
5570.00
SOW
55,720.14
SU.W
7
S2tl5.W
0
50.00
40
T.a , Owtechnkal Invesllgatbn
$
11,197.06
Coo d -tion for pao7echrucal -k
0
0
0
2
0
7 z' EMab6sh propcttosWtg roquaement�
05
1 .._.
4-
1.
4
0
0 ._
1
7
S
1 005 W
7 , Slte Mull ..
0 _ . _
4
0
4 ..
0
0
0..._
0-
0
05
.
$
1.79850
75 Analyze dela
0
0
0
a
4
0
0
0
10
- S
2.80000
75 Prepare Propowd Pavamsnl 4 Allernetivas
0
D
0
0
0
0
8
S
91200
Estbnated Total Man-hours.
0.5
2
7
4
S
0
10
0
4
0
7
1
1
11
S
1845 00
Sumtwry CoeL',
5171.50
51512.00
51,416.00
57,440.00
S720.W
11
S1,76,O.W
g
5777.00
1
SbSTU
2
5/5/.00
46.5
As Preliminary Opinbn of Pmeabb Construc0on Cost
$
7,561.50
-... e. t; Calculate Eatlnafed Prokmnaty Uu0n09es
0
0
0
- 2
I
1 P.m,o Nall-ary OPCC - - -
g
.._.... ._
8
6
D ..
C _
17
$
2,41400
Estbnated TwatMan-hours
0
2
i
2
1
o
z
1
g
12
s
1 .99,
Summary Costs
SUM
5432.00
51,06280
52tl8.W
2
S70U.lX
S
S1,26U6
W
8
Stl8 W.
1
SSS.W
0
SOW
29
S
6,405.00
/.0 Preilmina P ect Design ConceptReport
Estimated Total M-houm
0
4
0
0
Summary Costz;S�64
$1,118.00
S0.
1
5780.00
0S
A-
6
1
20
3.107.00
10.0 Phase 11 Project Meetings
SO.W
W
$57,
577.00
$
7.107.00
10 .1 Praasnl0mVn.Concura io CI7Y
.
0
4
0
4
ie 7l Coadlnala Meetl vnN fAAela.
0
1
0
4
_ 0
0
0
0
"-
0
-p
B
l S
IA 40 W
Estimated Total ManJroursl
0
5
0
8
0
0
0
0
0
- S
702.00
Summery Caalzl
SO.W i
57,080.00
SO.W
51,15200
50,00
0
SO.W
0
SOW
0
SO.W
0
SO.W
70
Expenses
S
2.232.00
Subconsukenl
0
0
0
O
0
�q
._ Auto Ranlol'
0
0
0
0
0
0
U
0
0
D Days
S 75.00 $
kllleage
0 .....
_...0
0
- 180 ..
00
U
0
0Days
$ 7500 $
--
p
0
700 Mlle.
$ 090 S
724 W
_ ....._ MlacWkneouz
0
-1
p
0
- 0
0
0
0
0
0Days
S 15000 $-
Othor
0
_ 0.
0
0
0
0
1 DO S
200 W
0
0
0
0
S� W S
Total Expenses $
524.00
PHASE 11 -SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT
REPORT
TOTAL $
24,02660
�" UHah Municipal Abport
Ukiah MuNdpul Nrpon
Senior
Senior Project
Project
Electrical
Senior
Administrative
&�{
Associate
Engineer
Enelrratr
Engineer 111
EnOlneer
EnOlnearinp
Technician 111
AssistantClerical
Irm
Technician
Total
Cost
Re
$263.00
$218.00
$177.00
5146.00
$190.00
$100.00
$111.00
595,00$77.00
Hours
Sum," ry
PRASE III - 60% DESIGN PLANS
11.0 Pn n Pan Sheen for 6D% Submittal
1, 11 nrq.a L.ryu, sl.a,
0
u
tl
0
0
4
-r- _ _ ...... _.
,1 �I Cenau.en S.rtl.rW Mr ^0 F.m
__..
U
J
0..
4 -
...
__
1
_ _._
..�
I . _0 _._
__�___
...__ 5
5
751.Uti
11 3 Prapan T1aul Shan 6Ma, _
0
1
2
- 4
p
p -_
- Q ..
O
_ 25
,_ S
..--
7.358 W
11 JDawbp Ferarl pawmaM daai�unionaMmaYwa
0
1 _
2
2
:.
p
_.__.
_.
._ _. -
0
8
_- �. S
-
1.257.00-
,13 Prvl.n arra. eox -.
_.. ..'.
.. _ ..
.. _,
�..__
:_. 1 .___
D
0
:. _8.
-.-. ..__. S
_.. .Hit W_
Coram
G-0f1i Cavar shaa4 Shawl Nxlaa a5ymeaa
U
0
0
0
0.5
4
0__
U
0
6.5
c00: Lapand6Aeravr,lona
0
0
-.... 0.
0
0.5
2
_
_.
:.--
._ - .5
. - . 730.110
G ozl Propn )070,4 P,an _
U
1
1
0
05
2
0
..
2.5
.. $
410.0_
..1103.00
G411 5uwy6aera PWn
0
_ p.
1
0
0 5
00
0
0 _.. _.
4.5....
$
..1.227.00
Gee) Corr,caon S.r aPha Plan
0
1 ..
1 ...
0
0
7.5_3
Oawde,IsN
1
2
2
0.
0
7
S
7115.00
t1d.l Prn.na Loon gal
0
- 0
1
i 0
0
6
0
CIYa • (iarwal
-
0
7
$
l iJ, 7.0f1-
c -02t Eroron ansa wm
0
0
2
0
05
5
0
0
0
7.5
Curl Emarn Caron Oabila
.__C
0
1
1
0
0
6
4
-.,
S
1,246.00
-
0 _..
.. p..
2-
0
0.5 _ _
6.
0
0 .....
D
12
_.•. ,- $
1,797.00
-M 0-60-Prm
---C-0tit amNmnflaow.
a
0 _
.1.
0 -
0
0
p
-
0
_ 05.
S
1,40/.00
.1
_
GarMka -
0
0
3
a.
0
0
__.. 0
U
_0.
1 .
s
17.00
_6-061
ctol u.aryaPawgwrrasn..ni _
0
1
s
d
4
2
-2
0._
0
-.. S
1,3U7.W
.._
ft -Ml l'rn aProYn Q51rab1
0
1
.2
0
1
1 _..
8
0.
15
$
.
2.DW.W
-_1,458.00
C-701. Ty
0
2
0
05
2
0 _
0
a
tl _.
_. $
_.
c.7u P. O.wa _
D tally
_D
0
0
0
_2
_._ - .
0
0
_.0
0
4 5
_. S .
_ __... 76400
0.5
p
0
0
2
$
378.00
test srrrarp Pl.m.{2 T,rari-
0
0
7
0
1
5
0
0
C-611 sr D..&-_0
_
0 ... ,
0
8
0
0
0
..
U
_ 7
_ $
1,157.00
x-a.cn.na
0
0_
6
S
861.00
C-901 Qvsa5acesnat3Slearl
0
0
4
0
2
0
0
0
0
9acmW
6
S
I,ODtl.W
Ee01 Erraaal Noraa5ymbaa
0
0
1
0
1
5
0
0
9.101Eladoal n.mnw Prn
_. 0 _. .,
0
0
_
6
4 _.:
0 _.
0.
-
0
- 7
S
- 1,157.00
E-271 Ercroan l LagPrn
0
0
4
0
_
0 '..
0--
-
10 _.
_ 5
_. �.
1,58LW
,
E50,� W.V fhap'ama
_..0 _.
0
4
0.
a
0..
U. _.
0
2
.$
2.140,00
.
Earl Ercrol Neal,..__0
0
_.4_.
0
.8
0. _._..
.. ._
1
2.148 00
.._..2,148.00
0_
0
0
12
$
Estimated Total Man-hours
0
10
49 124
39
73
15
10
0
Sumnury Coots,
SOW
$2,1
B,B77 W
53,456.00
7,0 0.00
SI1,tl80.W
$1 805.00
5950.00
SO
167
$
35,604.00
/Lo Prepan, FAA Pavement D - !q. Report and Form 5100
Estimated Total Man-hours,
0
1
4
0
0
2
Summery Costsl
SO.00
$216.00$708M
Sam
50.00$320,00
0
1
0
0
S1,338.00
SO.W
$95.00
SO.W
f
1,775,0
13.01 Prepare PreliminarySurface Drains Ana sly
Estimated Total Man-hours,
0
1
4
0
0
0
Summary Cosa,
50.00
$216.00
5708.0
50.050.0
50,0
2
$222.00
0
$0.00
0
$a.W
7
S
f
1,140.00
1,116.00
! L Prepare 60% Cost Estimate
Estimated Total Man-hours
0
1 ,
2
2
2
0
Summary Costa,
$0.00
5218.0 I
$354.00
KMOD
$36000
50.00
4
5444.00
0
50 W
0
$000
11
$
$
1,882.0
1,662.00
15.0. Prepare 50% Design Letter Report
Estknatetl Total Man-hours)
0
8
0
0
0
0
Su,rmery Costo
SU.00
57,296.00
SUM
50.00
$000
50,00
1
$111.00
3
$285.00
1
WFOG
11
$
1,768,00
16.0 Prepare FAA Foran 7460 if required))
S
1,769.00
Esllmatad Total Man•houra.
0
0
1
0
0
0
r
Sln,mary Costs!
S0.00
u1,00
$177.00
SOU
$0.00
$0.00
2
5222.00
S475.00
0
SO.0
6
S
f
874.00
874.00
17.0 Review Environmental Documnntatlon
Estknaled Total Man-hours'
0
11
4
D
D
Summary Can51.728,00
5708.Go
50.0
50.00
2
5320.00
D
50.00
1
0
15
$
2,051,00
SON
50.0
� f
2,851.00
18.0 1 Phase In P act Men tln ir
, P
t
e.roaenl t141% Dealp, Alternatives to Clly
0
5
S
a
p
.. _._.... _.. ..
1e.z Coadnation Meso
___...... ._
0
'
_.
1 ,
2..... _.
0 -. ._.
- _. .....
U
_. -.
U _
_0 I_
a
_'__ .-___
0 _,_..
_.
5
,.. _. _S..
1,805;0
Estimated Total Man•hounl
0
B
7
01
2
0
1
1102.00
SurrnurV Costs
.00 I
I
�SOM X
2
O.
0
pp
01
W
$85.00
1
s W
17
$
3,067.
Expenses
Suticorsupanl
0
0
0
0
0
D
Rate
Auto Reniol
0 ..,
0
0 _
_ _ 0
- 0.
.. 0
_. 0 _
0
-0 _ :.
0 Days
S 75 W 5
-
_ -
__.0
.-
Md
D _.
6..
0 _.
0
o __
0 ...
0
_0
_0-
O Daye
S _75.00 5
-_. _...
MhcaBanaous;_
_.
..,.-_
a
0
0 -
0
0
F
hp
380 les
f DW S
321.00
.___O
Olher,
0
0
....
0 ..
_._0.
20tl.W
0
D.
D
0
0
0
0
S 500 ;.
_.
Total Expenses $
524.00
PRASE III - 60% DESIGN PLANS TOTAL $
48,836.00
Ukiah MuNdpul Nrpon
Attachment 1
UAi°h Munkipal Argon
Senior
Senior Prolact
Protect
Englneer111
Electrkal
Sant°r
Administ.tWe
taT
Assoc late
En ineer
9
En laer
9
Englnaar
En9hrocring
Technklan 111
Assistant
Clartcal
Nu
$267.00
S216.00
$177.00
$146.00
$180.00
Technician
$160.00
$111.00
$98.00
$77.00
Total
Hours
Cost
Sumtru ry
PHASE IV - FINAL DESIGN 90% and Final
19.0 Pmpam S Blcations
101 11 Ratpxrad Federal Provisions
0
1
1
0
_.
FAA General Prwiuons ..
0_..__.._�1
0
0
0ER
..to
W2
1Y SpdWPrOWelare for Aaport Constmctlon
0
1
1
- 0
0
O
0
4
0
00....
1 s Tecftttrcal S ti3calbns
_....
0
_10
0
0
/
. o
6001B
..
4
11
0
4
4
0
p
10
0
2000
Su -,-cosh
5000
Q16W
$1,41600
ip00
5720.00
0
5000
0
SOW
32
1
5
-
5152000
5000.0020.8.
Pn Final Surface Drainage Analysis
Estlmatsd Total Man-hours
0
0
4
0
0
0
C.ocici
SOW
50.00
S7oe.00
$0.00
so W
50 W
2
5222.00
0
0
6.00Sullmary
SO 00
SOW
00
21.0 Pressn 1. AUn V out and ClrcuM Caks
Estgnated Total Man4-rsl
a
0
0
0564000
4
4
Surnrtrery Costs
SO W
10 W
$000
SOW
Q,5W 00
5640 W
5444.00
0
SOW
0
24
S 7,964.00
SOW
$ 7,964.00
2LB U ate Airport Skjning and Markin Pon - NIC
Estimated Total Man-hours)
0
0
0
0
0
summary Cwra;
SOW
$OW
3000
5000
$O W
0
SO.W
0
50.00
0
50 W
p
5000
p
S
5
23.51 Erosion Control Plan
Esthnaled Total Man -hound
00
4
4
0
�•-
..'. �Sunxnary Cock
SOW
SO.W
570600
$576.00
iO.W
0
5000
4
5144.00
0
SOW
0
$OW
12
S 1,728.00
21.0 Pnparo CenUkaliom of E Inaadn i Mod to Stda.
S 1,726.00
241. Stxxpnr Ceni6cetlons
-24
0
0
1
0
2i JusUftratiorts for MODS to Standard _. _..
05
..... 0 _._....
..__..z
U. ..,_
u
a _
___
J
0
... S 27200
24.11 MOOS to Standard - ..
0,5
p _-
p
p _.
0 _.
p ..
U .._-
;
U
...
S 805 50
_y.
.,
S ....75750
Esthnaled Total Man-hours',
1
0
8
0
0
0
0
Summery Costs
Q87.00
SOW
51,002.00
SO W
$000
SOW
SO.W
6
$570 W
0
13
SD W
S 1,tl95.00
n.e I Prepare 80•F, submittal
Estinva dTotal Mon -hours
05
1
4
2
2
Summery Costs
$131650
S216.DO
$70800
$286 00
$36000
2
5320 00
0
50 00
4
$380 00
1
$7700
185
$ 2.48050
S 2,480.5'0
N.a I Prepareand Submit Final Contract Documents
Esthnated Total Man-hours
05
1
0
0
0
0
-'" Costa i
5131 50
Q16.W
5000SO
00
app
0
1
1E35
S
51950
:
Sp Op
Sp.pp
SOS.W
ST7 00S
51950
n.o Prepare and Submit Final Cosl Estxnste
Estknatad Total M -hours)
O
1
1
2
0
Coats
$0.00 1600
$17700
526800
S0.
0
8
0
1
S
1424 WSwrmary
5000
5668.
50.00
17700S
1,424.00
291i Pnpan and Submit EntlinaYs Design ReQort
Estimated Total Man-hours
05
3.5
4
0
0
0
r
Cosh
51]1 50
5758 W
5106 W
SOW
So W
0
SOW
5175 W
577 W$
5
:14750Summary
21.0, Paan ConaWcgon Sale and phanklp P
_
2,147.10
Esllmated Total Man-hours
0
1
6
0
0
Sutrmery Cosh
SO,W
521600
51,002.00
SO.W
SOW
0
SO00
0
SO.W
6
570.00
1
57.00
14
S
1,025.00
2e,a Phase IV proles) Matings
30.1 PrasaM 90% Design to City. �""
0
4
4
0
0
b 2 proseM Flnel Design to City •.
O _.
_. _. 4 ___._
__ ;
O ..
_.. _ ..
0
0 ..
1
0 _ .. .._
0
-.._.... S_
1.68 .W
--
3o 3.CoortllrudonMcWng. .__...
0
0
4
.0
._.__.p...__
0
0
__ _
1...
._..
0
- _0._- .._
N _.._
._
$
...._.
1.887.00
Esllmated Total Man4rours
0
6
tl_
4
0
0
1....
5
..__. __.
S
_ ..
871 00
Summa Coe_
1,416.
$57600
0
SOW
0
SO.W
0
J
0
2]
Ex rasa
W.W
$2
$000
$
4,00 .00
Sulxo taw
0
0 1
0
0
0
0
0
_ Auto RoMal
0
0 _.
p ._._ ..
0...
0.
- O -
0_. _:
0
_o -
0_.
U D°
tea_
_, $_R75.W S
_._
Mikv�a _
0
-.
_720
0 -.
0..
_0. _.
_ O ....,..
_,.
_,
o.. ,
. Days
''
Mkn4-0
_.__. ._... ..
0 I
_t
_:
0 T--
--_�......
0 . ...
._0
'C
-0
p ... ,.
0.
___..O _-.1
0..
.......1
0. ..
.71066136
LS .7p g0 f
_.. 848.00
Olhari
0
p
0
0. _..
0
0 __...
_ 0
p
_ 1 _-,.5200.00
o
$
s 5000 $
20000
Total Esp.-- f
643.00
PHASE IV - FINAL DESIGN (90% end Final) TAL $
28,514.60
UAi°h Munkipal Argon
Attachment 1
San
nlle Senior Engin act p En In rlll EIe0Ctrlcal $OnlOt Adminislnitve
Associate Engineer Enn ar Engineering Technician III Clerical
wm 0 9 e 9 °° En inear T°chnkisn Assistant
Total Cost
"1e $263.00 : $21600 ' $777 0 5114 - $190,DO 5100 0 3111 - $06.00 $77.00
PHASE V - Bid Administration
Me Proparo Advenlsamenl for BWs
M
Estlm°led Total Man-hours
0
DS-
1
0
0
D
S.-!!2 costs
soon
$loe Wstn
W
sp W
so.W
so W
0
sp W
J
s3eo.W
1
Sn 00
9_5
S
732 0
520 Bid Documents Dlstdbulion
_^
s
7J 2.00
Estimated Total Man-hours
0
0
0
0
0
0
Surnms Co;U.
SOW
S0 00
$OW
SOW
SO:W
SOW
p
$000
p
SOW
0
SO.W
0
5
51° I gespond to eMders Ouestbn:_(RFlz)
5
Eslpnsled Total Man-hoursi
01
8
0
B
Summarycosts
SOW
SJ32�1.062 W
50 00
51,060 0
0
5000
0
Spur
2
I
17
S
2 (N1.0
:pre
$152
$77 0
S
2,241.00Ss.o
ro E_Dislrlbub Addenda
_
Eslhnsted Total Man-heurs,
1
1
1
O
0
-Summa Coats
Pn-hM
5287 W
5218 W
21>7 0
50.0
SO.W
0
SD-
0
SO.W
1
SOS 0
1
577 0
5
� S
$
825.0
625.00
16.0 � Cenleronce
..-.__.
Estimated Total Man-hours
0
8
0
B
0
rj�Costa
$000
51,263.0
SOW
S53J.O
0
O
SOW
0
SOW
11
595 0
577 0
N
5
1.33 2.00
Ss,a BMOpening -HIC
5
EslNnatad Total Man-hours,
0
0
0
0
0
Summa Costs.
S 0
SD
SOW
W
SO.W
0
SO W
0
0
0
0
0
S
Si.e I Bid Review ane Bld Abstract
WOO
Sp0
S
Estimated Total Man-hours.
0
Summa Cods,
50.0
5218.00
5531.00
50.0
3530.00
SO.W
0
SO.W
$190,00
0
SO.W
9
$
1,377.00
31.0 Prepare Recommendation for Award
$
1,477.W
Estimated Total Man-hours.
0
1
2
0
0
Costa,
W.W
$210,0 -
2354.0
SOW-
5000
0
5000S0.00
0
1
$95.00
0
50.0
4
S
S
855.00Summn
C66 00
Ezpenzes
... .. _. Subcon-11-1 -...0
0
0
0
0
Rate
Auto Rental'
0 i._.....
O
.p ..
- _U
.. O ...
_.._0 _
0
..__ _. _..
OOays.._..
S_75.W S
. ._ Mlle
0
120
0 -
0 -_
0
0 .
_-. 6
0
_0
0
0Days
S-75.-60 S
'_S.._
_.. ... Miscollanerxre
0
...
0
0
0.._.
0 .•.
- 0 ..
0
120 Mlles
.. 0.90 S
_
108.0
0 _....
0
_. __ '
0 ,....
0 ._..
o_. ._.
O ...._
1.
_O.
U
1
_O-
1.3702.0. -S.__
_..._..
__.. iW.00
0..
0
__ ._ _
$ 50.-00-
0.0
._.
Total
Total Expanses S
210M
PHASE V - Bid AdminlStration TOTAL $
9,095.00
UM -11 Mutuapol ANport
e-rrerrunnek" )
MEAD & HUNT, Inc.
Western Standard Billing Rate Schedule
Effective January 1, 2016
Standard Billing Rates
$32.00 / hour
Clerical.......................................................................................................................................
$77.00 / hour
Interior Designer, Technical Editor........................................................... ..............................
. $103.00 / hour
Senior Editor............................................................................................................................
$152.00 / hour
RegisteredLand Surveyor.......................................................................................................
$117.00 / hour
Accounting, Administrative Assistant.........................................................................................
$95.00 / hour
TechnicianI, Technical Writer...................................................................................................
$88.00 / hour
Technician II, Surveyor - Instrument Person...........................................................................
$103.00 / hour
TechnicianIII..........................................................................................................................
$111.00 / hour
TechnicianIV...........................................................................................................................
$134.00 / hour
SeniorTechnician....................................................................................................................
$160.00 / hour
Engineer I, Scientist I, Architect I, Planner I............................................................................
$121.00 / hour
Engineer II, Scientist Ii, Architect II, Planner II........................................................................
$133.00 / hour
Engineer III, Scientist III, Architect III, Planner III...................................................................
$144.00 / hour
Senior Engineer, Senior Scientist, Senior Architect, Senior Planner, Senior Economist........
$164.00 / hour
Project Engineer, Project Scientist, Project Architect, Project Planner ...................................
$177.00 / hour
Senior Project Engineer, Senior Project Scientist, Senior Project Architect,
SeniorProject Planner.............................................................................................................
$216.00 / hour
SeniorAssociate......................................................................................................................
$263.00 / hour
Principal...................................................................................................................................
$273.00 / hour
Senior Client/Project Manager.................................................................................................
$273.00 / hour
Expenses
Geographic Information or GPS Systems.................................................................................
$32.00 / hour
Total Station Survey Equipment................................................................................................
$16.00 / hour
Charges for other equipment may appear in a proposal
Out -Of -Pocket Direct Job Expenses.........................................................................................
cost plus 15%
Such as reproductions, sub -consultants / contractors, etc.
Travel Expense
Company or Personal Car Mileage..............................................................................................
$0.90 / mile
Air and Surface Transportation.................................................................................................
cost plus 15%
Lodgingand Sustenance..........................................................................................................
cost plus 15%
Billing & Payment
Travel time is charged for work required to be performed out -of -office. A minimum of two hours will be billed for
any work out -of -office.
Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of
the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date
of invoice.
This schedule of billing rates is effective January 1, 2016, and will remain in effect until December 31, 2016, unless
unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such
increases.
EXHIBIT B
PREVAILING WAGE NOTICE
Contract 1617158
Consultant agrees to comply with the following requirements.
1. New SB 854 requirements
1.1 No contractor or subcontractor may be listed on a bid proposal for a public
works project (submitted on or after March 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited
exceptions from this requirement for bid purposes only under Labor Code section
1771.1(a)].
1.2 No contractor or subcontractor may be awarded a contract for public work
on a public works project (awarded on or after April 1, 2015) unless registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5.
1.3 This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
1.4 The Labor Commissioner through the Division of Labor Standards
Enforcement (DLSE) may at any time require contractors and subcontractors to furnish
electronic certified payroll records directly to DLSE. Commencing with contracts
awarded or after April 1, 2015, all contractors and subcontractors must furnish electronic
certified payroll records directly to the DLSE.
1.5 The Prime Contractor is required to post job notices at the job site as
prescribed by regulations (currently, 8 CCR § 16451(d).)
2. Use of Employees.
2.1. Contractor and any subcontractors shall pay all mechanics and laborers
employed by them to work upon the site of the work unconditionally and without
subsequent deductions or rebate on any account the full amounts due at the time of
payment at wage rates not less than those contained in the applicable prevailing wage
determination, regardless of any contractual relationship which may be alleged to exist
between the Contractor and subcontractors and such laborers and mechanics.
2.2. Contractor shall comply with the California Labor Code Section 1775. In
accordance with said Section 1775, Contractor shall forfeit as a penalty to the City,
$50.00 for each calendar day or portion thereof, for each workman paid less than the
stipulated prevailing rates for such work or craft in which such workman is employed for
any work done under the Contract by him or her or by any subcontractor under him or her
in violation of the provisions of the Labor Code and in particular, Labor Code Sections
1770 to 1780, inclusive. In addition to said penalty and pursuant to Section 1775, the
difference between such stipulated prevailing wage rates and the amount paid to each
workman for each calendar day or portion thereof for which each workman was paid less
than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.
2.3. Pursuant to the provision of Section 1770 of the Labor Code of the State of
California, City has ascertained the general prevailing rate of wages (which rate includes
employer payments for health and welfare, vacation, pension and similar purposes)
applicable to the work to be done, for straight time work. The holiday wage rate listed
shall be applicable to all holidays recognized in the collective bargaining agreement of
the particular craft, classification, or type of workers concerned. Copies of the General
Prevailing Wage Determination are on file in the office of the City Engineer and are
available to the Contractor on request. The Contractor shall post the wage determination
at the site of work in a prominent place where the workers can easily see it.
2.4. City will not recognize any claim for additional compensation because the
Contractor has paid any rate in excess of the prevailing wage rate obtained by the
Engineer. The possibility of wage increases is one of the elements to be considered by the
Contractor in determining his or her bid and will not in any circumstances be considered
as the basis for a claim against the City.
2.5. Travel and Subsistence Payments.
Contractor shall make travel and subsistence payments to each worker needed to
execute the work in accordance with the requirements in Section 1773.8 of the Labor
Code (Chapter 880, Statutes of 1968).
2.6. Apprentices.
Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes
of 1968) and 1777.6 of the California Labor Code concerning the employment of
apprentices by the Contractor or any subcontractor under him. Contractor and any
subcontractor under him or her shall comply with the requirements of said sections in the
employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Copies of Labor Code Sections 1771 (requiring prevailing wages), 1775 (imposing
penalties, including a $50 per day, per worker forfeiture, for failure to pay prevailing
wages), 1776 (requiring contractor to maintain available for inspection certified payroll
records), 1777.5 (requiring certain apprenticeship programs), 1813 (imposing penalties
for failure to make records available for inspection) and 1815 (requiring time and %2 for
overtime) are available at the Department of Industrial Relations website at
htlp://www.dir.ca.gov/
2