HomeMy WebLinkAboutGHD, Inc. 2010-03-09; Amendment 10 2017-05-19CITY OF UKIAH
AMENDMENT NO. 10
TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
DATED MARCH 9, 2010
TERMS AND CONDITIONS
All terms and conditions of the Agreement for Professional Consulting Services dated
March 9, 2010; the first amendment dated April 8, 2010; the second amendment dated
August 5, 2010; the third amendment dated March 23, 2011; the fourth amendment dated
November 30, 2011; the fifth amendment dated August 20, 2012; the sixth amendment
dated November 16, 2012; the seventh amendment dated December 13, 2013; the eighth
amendment dated June 17, 2015 and the ninth amendment dated January 6, 2017 shall
remain in force and effect except as modified by this ninth amendment.
AUTHORIZATION
Upon execution of this amendment, service provider is authorized to provide the service
described under the Scope of Additional Work identified in this Amendment No. 10.
SCOPE OF ADDITIONAL WORK
Work authorized by this amendment shall include that work described in the
January 27, 2017 letter proposal from GHD, Inc. A copy of said letter is included in this
tenth amendment.
COMPENSATION
Compensation for the performance of the additional work shall be made on a time and
expense basis at Consultant's customary fees. Expenses shall not exceed a maximum
total cost of $13,965.
GHD, INC. /
r1 /
BY: r
ALEX CULICK
Principal
DATE
Amendment No. 9 to Agreement for
Professional Consulting Services
GHD
CITY OF UKIAH
BY: z
SA N ACOMO
City Manager
DATE
l
January 27, 2017
Tim Eriksen
Public Works Director / City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
Reference No. 8410035
Re: Proposal for Professional Land Surveying Services: Supplemental Services for the
Relinquishment of Right -of -Way for the Talmage Road Interchange Project, Ukiah, CA
Dear Mr. Eriksen:
GHD is pleased to provide this proposal for professional land surveying services to assist the City with
survey and legal documentation required for the relinquishment of a portion of the City's right-of-way at
the eastern end of Munson Frontage Road to the State of California as part of the Talmage Road
Interchange Projects (Agreement dated March 9, 2010). This proposal is based on our recent discussions
regarding right-of-way requirements, and the documentation needed by Caltrans to move forward with the
relinquishment process.
Background
The City is relinquishing a relatively small portion of right-of-way adjacent to the State right-of-way for U.S.
101 at the Talmage Road interchange as part of the improvements to this interchange. Caltrans requires
the City to prepare a legal description, plat map and provide a title report or similar records report
summarizing the chain of title and encumbrances for the area in question. Rau & Associates is the project
surveyor of record, and has provided a proposal to complete the research, documentation and mapping
required by Caltrans to move forward with the right-of-way relinquishment process.
Talmage Road Interchange Services
Right -of -Way Relinquishment Services
Ray and Associates proposed scope of services to perform research, prepare a legal description, plat
map and provide a title report or similar records report and to field stake the proposed right-of-way
relinquishment area is summarized in detail in Attachment 3.
GHD has included two (2) hours for the Project Manager to coordinate with Rau and Associates, Caltrans
and the City during this process.
Proposed Fee
GHD and Rau and Associates propose to complete this scope of services for a time -and -materials fee not
to exceed $13,956 without written authorization from the City per the attached fee estimate (Attachment
1). Services not included in this proposal can be provided on a time -and -materials basis per the attached
GHD Standard Fee Schedule (Attachment 2) or by a negotiated fee. We are available to begin within 5
days of acceptance of this proposal as receipt of an executed contract amendment or written authorization
GHD ISO 9001
2235 Mercury Way Suite 150 Santa Rosa California 95407 USA
T707 523 1010 F 707 527 8679 W www.ghd.com
to proceed. We propose to work efficiently to meet the City's and other stakeholder's expectations and
goals for this project.
We welcome the opportunity to continue to work with the City of Ukiah and the project stakeholders on
this important project, and look forward to contributing to its success. Should you have any questions,
please do not hesitate to contact me.
Sincerely,
GHD Inc.
vv ��
Matt Kennedy, PE, TE
Project Manager
Attachments:
1. GHD Fee Estimate
2. Standard Fee Schedule
3. Rau & Associates Proposal and Fee Estimate
Cc: Bill Silva, PE
Project Principal
2017-01-27 GHD Amendment Proposal.docx
Project Name:
Prepared by:
Job Number:
Talmage Interchange
Matt Kennedy
8410035
Attachment 1
GHD - PROJECT FEE ESTIMATING SHEET
Client: C
Date: January 27, 2017
'OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
1/27/2017 Page 1
LABOR COSTS
FEE COMPUTATION
Task / Item
LABOR CATEGORY >
RATE >
PD
$225
/Hr
Job
Mgr.
$195
/Hr
Civil
Eng.
$160
/Hr
Sr. Traff
Eng.
$195
/Hr
Traff
Eng.
$165
/Hr
Sr Proj.
Scientist
$140
/Hr
CAD
Designer
$125
/Hr
WP
1$100
/Hr
PA
1$100
/Hr
TOTAL
HOURS
*OTHER
DIRECT
COSTS
Sub-
con -
sultant(s)
TOTAL
FEE
TASK -1.0 Talmage RIW Relinquishment Services
1.1 Rau & Associates R/W Services
0
$0
$13,5541
$13,554
1.2 GHD Coordination
1 21
1
1
1
1 1 2
$12
$402
SUBTOTAL TASK 1.0
2
$12
$13,5541
$13,956
TASK- 2.0 APB Pavement Reconstruction
2.1 Pavement Reconstruction Strategy
0
$0
$0
2.2 Pre -Final Design
0
$0
$0
2.3 Final Design
0
$0
$0
SUBTOTAL TASK 2.0
0
$0
$0
$0
TASK- 3.0 APB Low Impact Development
3.1 LID Concept & Strategy
0
$0
$0
3.2 Pre -Final Design
0
$0
$0
3.3 Final Design
0
$0
$0
SUBTOTAL TASK 3.0
0
$0
$0
$0
TASK- 4.0 RBP Bid Period Support
4.1 Bid Period Services
0
$0
$0
SUBTOTAL TASK 4.0
0
$0
$0
$0
TASK- 5.0 Talmage Road Interchange
5.1 RAN Services
0
$0
$0
5.2 SWPPP
0
$0
$0
SUBTOTAL TASK 5.0
0 0
0
0
0
0
0
0 0 0
$0
$0
$0
PROJECT TOTALS
0 0
0
0
0
0
0
0 0 2
$12
$13,554
$13,956
'OTHER DIRECT COSTS include telephone, mileage, printing, photocopies and other miscellaneous direct expenses.
1/27/2017 Page 1
Attachment 2
Fee Schedule
2016 USA West Fee Schedule
Principals:
Environmental Scientists:
Level E
$185-205
Level A
$95-105
Level F
$220-250
Level B
$110-120
Level C
$125-130
Associates:
Level D
$130-145
Level D
$160-170
Level E
$160-175
Level E
$180
—195
Level F
$195 —205
Level F
$215-240
Industrial Hygienists /
Specialist:
Safety Professionals:
Level B
$170
Level A
$105
Level C
$180
Level B
$115 —120
Level D
$190
Level C
$125— 135
Level E
$210-230
Level D
$145-160
Level F
$250
Level E
$170 —180
Engineers:
Technicians/Technologists:
Level A
$110—
115
Level A
$80
Level B
$115—
125
Level B
$95
Level C
$135—
145
Level C
$110-115
Level D
$150—
165
Level D
$120 —135
Level E
$175
—195
Level E
$140 —155
Level F
$210
—235
Level F
$170-190
Geologists/Hydrogeologists:
Draft/CADD:
Level A
$110
Level A
$75
Level B
$120
Level B
$85 —90
Level C
$130-
150
Level C
$95
Level D
$155
—180
Level D
$110 —120
Level E
$185
—200
Level E
$125 —155
Level F
$210
Level F
$165
Environmental Planners:
Technical Apprentices:
$80-90
Level A
$115
Level B
$125
Intern:
$73.00
Level C
$130
Level D
$135
—150
Administrative Support:
$62.00
Level E
$160
—190
Level F
$205
—210
Environmental Chemists:
Level A
$115
Level B
$125
Level C
$130
Level D
$135
—150
Level E
$160
—190
E
Fee Schedule
2016 USA West Fee Schedule
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi-annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times
the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and
holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are
portal to portal. Professional employees will not be charged out at premium charge rates for
overtime work.
Expenses and other similar project related costs are billed out at cost plus 15%. The cost of
using equipment and specialized supplies is billed on the basis of employee hours dedicated to
projects. Our rates are:
A. Office consumables: $6.00/hr
B. Environmental Dept/Construction Inspector consumables: $11.00/hr
C. Survey Field consumables: $15.00/hr
D. Various Environmental, Construction and Land Surveying equipment: At market B. C. D.
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts
unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of
one and one half (1.5) percent per month.
(') These rates do not apply to forensic -related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to
notify GHD Inc in writing if Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor
cost.
AND ASSOCIATES INC.
CIVIL ENGINEERS • LAND SURVEYORS
Rau Project No. 2009-153
Scope of Work — Munson Street ROW Relinquishment to Caltrans
Statement of Conditions Defining Work:
The Work is to assist GHD and the City of Ukiah with a relinquishment of a portion of Munson Street to
Caltrans in order to allow construction of improvements to the south -bound off -ramp onto Talmage
road. The City of Ukiah attempted to obtain a title report for the segment of Munson Street, but were
not able to because the title company believes it to be too complex of a task to be able to guarantee
title.
Caltrans has provide information which they believe will aid in establishing any clouds or encumbrances
to the title. The Caltrans Right of Way Agent for District 01, Lisa Spellenberg, states:
"Lorien Sanchez and If have researched the Talmadge Rd Intersection right of way. The above
attachments provide some history of Caltran's original purchase. The Director's Deed 992 pertains to the
sale of an excess parcel originally a portion of the Caltrans acquisition for Parcel 5077(5098). The
Relinquishment document (756) was for excess land relinquished to the County of Mendocino (which
appears to have been annexed to the City of Ukiah). The document entitled "Map Talmadge
Intersection" may provide some valuable information as it shows survey data. The Policy of Title
insurance from the original acquisition showing clean title as of December 27, 1965."
She continues, with a description of what documentation Caltrans will accept in order to recommend
that the California Highway Commission accept the Relinquishment from the City of Ukiah.
"You are tasked with determining if the area proposed to be relinquished back to Caltrans has had the
title clouded by any actions (such as a Utility easement, etc.) since it was relinquished in 1965 to the
County, or since the annexation by the City. We would need a statement in writing that you have
investigated and that you did or did not find any items that would impact the area proposed for
relinquishment back to Caltrans. "
Task 1 — Research, Utility Coordination, Records Report
Review documents provided by Caltrans and the City of Ukiah; obtain and review copies of other maps
and deeds revealed by the research effort which may pertain to the area to be relinquished; contact the
City of Ukiah, PG&E(both gas and electric), AT&T, Comcast to ascertain if they have any records of
underground or overhead facilities in the area to be relinquished and their maintenance needs; conduct
field review to observe any apparent utility facilities.
AND ASSOCIATES INC.
CIVIL ENGINEERS • LAND SURVEYORS
Prepare a records report. Summarize records in tabular and narrative form to allow an efficient re-
tracement of the chain of title in the future. The period of time to be covered will include the time
between 12-27-65 when the State of California acquired portions of the right-of-way which is now
known as Munson Frontage Road (formerly State Highway 222 —Talmage Road) from Russell Scott, et al
in a condemnation proceeding recorded in Book 706, Page 210, Mendocino County Records to the
present time. Such records will include maps of record and deeds. A tabular summary will follow the
course of the property from one transfer of interest to the next. The narrative will describe what
happened and why. Utility interests will be described with facilities affected by the relinquishment
together with needs to maintain facilities in the area to be relinquished to the State. The records search
document will be signed and sealed by a licensed professional stating his opinion that there are or there
are not items which will impact the relinquishment to Caltrans.
Task 2 — Review and Sign Legal Description; Prepare Relinquishment Plat and Utility Exhibit Map
Review the recommended draft legal description and seal and sign it. Some editing of the preliminary
draft will be required to establish a basis of bearings and to establish a location which can be retraced
from existing right-of-way monuments. Prepare a relinquishment plat which correlates to the Caltrans
Right -of -Way (ROW) established in 2011 using the Grant Boundary Method as described in a "Readme"
file prepared by Bob Ray Knuth, PLS, and dated 6/20/2011. RAU has located one monument shown on
the 2011 Caltrans ROW map. A second monument to establish a "Basis of Bearing" will be field located
as part of this task.
The plat will show the "ties' to the Caltrans Monuments. A mathematical closure of the area to be
relinquished and between the monuments located for the "ties" and the relinquishment area will also
be prepared.
Encroachments by various utilities within and immediately adjacent to the area to be relinquished will
be included in a separate "Utility Exhibit Map."
It is anticipated that there will be one review with some minor revisions of both documents by the
Caltrans Right of Way Department.
Task 3 — Field Stake ROW Relinquishment End Points
Stake the end points of the relinquishment with impermanent wood stakes for observation by City and
Caltrans Personnel. The City may wish to have permanent ROW monuments set and a Record of Survey
prepared and filed to make the proceedings of Record in Mendocino County. That is provided as an
optional task below.
Optional Task 4- Record of Survey (not included)
In lieu of impermanent stakes, set ROW monuments at each end of the relinquished area and prepare a
Record of Survey. The Record of Survey would show the Monuments set by Caltrans in their 2011
Attachment 3
AND ASSOCIATES INC.
CIVIL ENGINEERS • LAND SURVEYORS
survey along the western Caltrans Boundary of US 101 from just south of the Doolin Creek Bridge across
US 101 to approximately 1500 feet south. This segment will include the boundary between Caltrans and
the City at Talmage road and along the southwestern edge where modifications of the on-ramp to
Talmage Road will be made.
Deliverables:
Records Search Document, wet -signed and sealed by a professional engineer qualified to prepared land
survey documents; an electronic version in pdf format will accompany the hard copy. Two copies of
each will be delivered to GHD for distribution to Caltrans and the City of Ukiah.
Wet signed and sealed hard copies of Legal Description with Plat of the area to be relinquished
Electronic Files of Same
Signed and sealed hard copy of the "Utility Exhibit Map"
Electronic files of Utility Exhibit Map
Pdf copies of mathematical closures.
It is anticipated that all deliverables will be routed through GHD for distribution.
Optional Task DeliverV (not included)
Prepare a Record of Survey of the Right -of -Way, Including the Relinquishment as described above.
Process the Record of Survey through the County Surveyor's Office for Approval to Record
Provide an electronic copy of the map
Schedule
RAU is prepared to initiate the work within 5 days of receipt of a notice to proceed. The research and
utility coordination phase is expected to take two to four weeks, depending on how responsive the
utility companies are to requests for information
Within two weeks after information is obtained from the utility companies, it is anticipated that the
Record Search Document, together with the relinquishment plat and utility exhibit map will be prepared
and submitted for review and comment through GHD to Caltrans and the City of Ukiah.
End points of the relinquishment area will be staked during this period.
When comments are received back from Caltrans and the City, the changes will be made within a week
and the corrected documents returned for review, wet -signed and sealed.
If a Record of Survey is desired, permanent monuments of the end points of the relinquishment area will
be set and the map submitted for review by the County Surveyor's Office within two weeks after
approval of the documents prepared under Task 1 and Task 2 by the agencies.
w0blhMM.WAND ASSOCIATES INC. Fee Schedule 33
CIVIL ENGINEERS • LAND SURVEYORS
GHD Subconsulting
Job No. R09153.0- 2017 Job Name: Talmage Road Improve Date: 01-24-2017
PHASES T-1 I T-2 I T-3
Res -Coord-Record Leoal Des -Plat- Ute Mai) Stake Corners
Registered Civil Engineer Principal
Associate Civil Engineer
Survey Manager
Chief of Party (PW)
GPS Specialist
Construction Inspector (PW)
Instrument Operator (PW)
Materials Tester (PW)
Nuclear Gauge Charge)
Sr. Staff Engineer
Rodman (PW)
QSD/QSP Specialist (non PW)
Technician II
Project Coordinator
Administrative
Technician I
Vehicle Use (miles)
RTK GPS Equipment (per day)
Lab Unit Prices
Computer Hours
Permit Fees
Backhoe and Operator
Outside Service
Reimbursables
BUDGET FOR PHASE
PW = Prevailing Wages
(W/o
Rate/Cost
175
140
135
135
135
128
118
116
115
115
110
0.535
10
0
100
cost + 15%
hrs/
total
6
cost
$
total
20
$
3,500.00
1
$
135.00
6
$
810.00
$ 472.00
2
$ 230.00
4
$ 460.00
$
354.00
2
$
230.00
10
$ 5.35
345.00
10
$
5.35
30
$
16.05
10
$
1,244.35
26
$
4,326.05
hrs/
cost
total
6
$ 1,050.00
$
175.00
4
$ 540.00
1
$
135.00
4
$ 472.00
2
$ 230.00
4
$ 460.00
$
354.00
2
$
230.00
10
$ 5.35
(1) Title Report=
(2) Map Checking Fees=
(3) Recording Fees=
(4) Monuments=
20 $ 2,757.35
Subtotal 0
Worksheet Page 1
h rs/
cost
total
1
$
175.00
1
$
135.00
3
$
354.00
2
$
230.00
3
$
345.00
10
$
5.35
10
$
1,244.35
hrs/
cost total
0 $
Total Sheet 1
Total Sheet 2
Total Sheet 3
Total Sheet 4
Reimbursables
hrs/
cost total
0 $
$ 8,327.75
$ 3,430.00
$ 28.00
GRAND TOTAL= $ 11.785.75