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HomeMy WebLinkAboutGranicus, Inc. 2016-11-296o ,L w v5-) U ,1 FIRST AMENDMENT TO THE GRANICUS SERVICE AGREEMENT BETWEEN GRANICUS, INC. AND THE CITY OF UKIAH This First Amendment to the Granicus, Inc. Service Agreement dated November 18, 2016, is made and entered into by and between Granicus, Inc., a California Corporation (hereinafter referred to as "Granicus"), and the City of Ukiah, California (hereinafter referred to as "Client"), with reference to the following: WHEREAS, the Client and Granicus entered into an Agreement dated October 13, 2015 (the "Agreement"); and WHEREAS, in addition to Client's existing solution, Client wishes to add the Granicus Portable Encoder and Peak Agenda Management Software as detailed in the Proposal dated November 29, 2016, which is attached as Exhibit A and incorporated herein by reference; NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows: 1. Compensation shall be amended to include an additional six thousand five hundred dollars ($6,500.00) upfront. The Client shall be responsible in months one (1) through three (3) of Agreement for a monthly fee of two hundred dollars ($200.00) for the Portable Encoder Software; and a promotional zero dollar ($0.00) monthly fee for the Peak Agenda Management Software, for a total monthly fee of two hundred dollars ($200.00). In months four (4) through the end of the term, the client shall be responsible for a monthly of two hundred dollars ($200.00) for the Portable Encoder Software and four hundred dollars ($400.00) for the Peak Agenda Management Software, for a total monthly fee of six hundred dollars ($600.00). The Client's Granicus solution shall now include additions to the Agreement as detailed in Exhibit A. 2. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. 3. In the event of any inconsistency between the provisions of this First Amendment and the documents comprising the Agreement, the inconsistency shall be resolved by giving precedence to the documents in the following order: A. Paragraphs set forth in the body of this First Amendment B. Paragraphs set forth in the body of the Agreement The remainder of this page is left intentionally blank. www.granicus.com • 707 17th Street, Suite 4000, Denver, CO 80202 • 720.240.9586 IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized representatives, CITY OF UKIAH, CALIFORNIA Date: I�I2-��I V GRANICUS, INC. By: Jason Flet her CEO Date: 2/"? ^nvw. r;nicus.:c rr • 707 17th Strcct, uitr• 4000. ncnvr•r CO 80202 • 7X.240.9586 (j) GRAN ICUS Ukiah, CA I Peak Agenda& Portable SDI Encoder Proposal PRESENTED BY: Chavin Muniz, Granicus PRESENTED TO: Ukiah DELIVERED ON: December 19, 2016 EXPIRES ON: December 31, 2016 G "' 2G1F 1��rnicu�. Inc. w ww. g r a n i c u s. c o m 707 17th Street. Suite 4000. Denver. CO 80202 Executive Summary This proposal is based on conversations between Chavin Muniz and Kristine Lawler and aligns with Ukiah's existing Granicus services. Ukiah currently utilizes Granicus for streaming meeting audio and publishing meeting information to the public Website for citizen access. Granicus offers a fully web -based agenda management software, called Peak Agenda, which integrates seamlessly with the existing Granicus streaming platform, and will reduce the current workload required to prepare for streaming events. Additionally, Peak Agenda will automate the agenda creation process, and help increase efficiency in both agenda and minutes preparation. In addition I want to offer a promo for PEAK, it is a 3 month trial period. For the first three months of service you will not be charged for PEAK, a savings of $1200. Invoices for PEAK will begin when the three month trial period is complete. Please note that after December 31 st, 2016 this promotion will no longer be applicable. Ukiah can cancel for any reason within the first 3 months (90 days) of PEAK service without any penalty. This proposal also includes the addition of a new portable SDI encoder, designed to record and stream meetings off-site or back and forth from various meeting rooms. The portable encoder is a military grade laptop with built-in encoder card and Granicus software. Pricing Breakdown for your Solution Portable Encoder Software Peak Agenda Management Software 1.0 Unit(s) $200.00 1.0 Package $400.00 Total Software Monthly Cost: $200.00 $400.00 $600.00 Portable Encoder Hardware (SDI) 1.0 Unit(s) $6,500.00 $6,500.00 Shipping - Large Item 1.0 $125.00 $125.00 Total Hardware Upfront: $6,625.00 Portable Encoder Software Installation 1.0 Service(s) $875.00 and Configuration Services Total Services Upfront: Total Upfront Cost: Total Monthly Cost: Current Monthly Total Cost: New Monthly Total Cost: $875.00 $875.00 $7,500.00 $600.00 $771 $1,371 Granicus Portable Encoder Granicus' new Portable Encoder solution is a hardware and software product aimed at making it easy for you to easily record, manage, and live stream high-quality meetings & videos. We've upgraded our software to use the latest video technology and matched it a nimble and robust, military -grade laptop form factor. You'll be able to take this solution and work offline or online at conference centers, office buildings, council rooms, and any other meeting room you want. Rigorously tested and certified to work with Granicus technology, the Portable Encoder allows you to maintain the highest level of service to your citizens at a low monthly cost. • Stream from any location, anytime, with an internet connection • Portable device compatible video • Ability to work on & offline • Easy to transport & manage • Simplified meeting setup As a fully -managed solution, Granicus will provide customers with all necessary upgrades, repairs or replacements to ensure the appliance works effectively on the Granicus platform. The Granicus Portable Encoder can be configured to support local live and on -demand streaming. Each device is equipped with 500GBs of local storage, or roughly 500 hours at standard bit rates. Granicus provides unlimited cloud content storage and retention. Finally the Portable Encoder is military grade and strong enough to work in any video encoding environment. The challenges of the agenda management process for municipal clerks are well-known and well-documented: highly manual, paper -dependent processes with little automation, with many inputs and approvers that create bottlenecks and information inconsistencies. For years, Granicus has delivered the leading agenda management solution to government with software that solves real problems, and now, we've raised the bar even further. Introducing Peak Agenda Management - the fastest, most supported, most usable browser -based agenda management software in the industry, from the company that has set the pace. Peak Foundations EASY In dissecting the complexity of the agenda preparation process, we didn't want to just layer technology on top of the issues and call it good. Ease- of-use and intuitiveness of the Peak application will allow clerks to quickly get up to speed but also ramp up new staff and drafters with ease FAST Above all else, an agenda management application should drastically reduce the time spent managing agenda preparation. That's why features like autopopulation of fields and drag -and -drop editing were included, so agendas can be created faster and clerks can free up time MOST -SUPPORTED We understand a phone call to support isn't always possible, like in the middle of a council meeting. To create a support experience unlike any other software solution our clients have experienced, we built in Peak an in -app live chat feature for real-time answers to real-world issues "We wanted something easy but efficient for both the Council and Staff to use as effectively as possible. We found that with this program. 71 Daralyn Spivey, Village Clerk, Village of Bald Head Island, N.C. 5 BEST—IN—CLASS USABILITY c.,,a,_..._� G.,.. Your Current Items 12 3 4 RFS. TNfFliM;4 RF�FM hiNfW rtFUS rtFACi FfiR APR]CrvN �ruecn,ws asanm.�o•a.oss �na.s.ow.rFRwu r..M.c�» ,«b...+ro a.mn ,.w �•�.,,•.w,F Apw ,ee.e.....�.,.o..,.�.. DASHBOARD Quickly accessinformation tailored to your responsibilities and view latest comments via the timeline on agenda information 1_. o,..1-._... ® : AUGUST 20 •wuw r.w O 14 MEETINGS: Easily view scheduled agendas, progress of those agendas and dive into details of any meeting — all from a user-friendly calendar view AUTOMATED WORKFLOWS ate Agenda item AGENDA ITEM CREATION AND WORKFLOW: Easily create agenda items and route through sequential or concurrent approval phases r.aw.b• NEW- ry Guro THE FINAL PRODUCT: Publish your agenda when its ready, noting that it will match your look and layout • Draft agenda items using configurable templates in one system PRICE DRAFT . Submit agenda items electronically for review CONSCIOUS O No Upfront Cost • Review and collaborate on agenda items APPROVE . Use sequential or concurrent approval phases O Pricing Based on Your Size • Agenda items are automatically scheduled on agenda upon final approval SCHEDULE Efficient , Easily edit\add\remove agenda items at any time Deployments • One -click publishing of agenda packets to web portal and il-egislate ® Quick ROI PUBLISH . Automatic publishing of agenda items and attachments Granicus Differentiators • World's most experienced provider of government transparency, citizen participation, meeting efficiency, and legislative management solutions with: Over 1,200 clients in all 50 states, at every level of government Over 31 million government webcasts viewed More than 265,350 government meetings online • First fully integrated legislative workflow management system for local government • Open API architecture and SDK allow for seamless integrations with systems already in place • Certified integrations provide flexibility and choice of agenda workflow solutions • Exclusive provider of the iLegislate Pad application that allows users to review agendas and supporting materials, bookmark and take notes on items, stream archived videos, and review community feedback • Only government webcasting service to provide encoding, minutes annotation, transcription, and closed captioning services • Truly unlimited storage and distribution for all meeting bodies and non -meeting content • Indefinite retention schedules for all archived meeting and non -meeting content • Only provider of both government webcasting and citizen engagement services • 24/7/365 customer service and support • 97% customer satisfaction rating, 98.5% client retention rating • One of the 100 companies that matter most in online video by Streaming Media magazine • Ranked 185 on Deloitte 500 fastest growing companies • Ranked 419 on Inc 500 fastest growing companies • Client Success stories are available here: http://www.granicus.com/customers/case-studies/ Proposal Terms and Conditions • Sales tax may apply depending on your organization's tax status and the tax laws unique to your state, county and/or municipality • For existing clients, the costs associated with this proposal or purchase order are in addition to client's existing services. • If Client's solution requires any onsite training, Client agrees to pay travel expenses for Granicus employees (including but not limited to airfare, lodging, meals) not to exceed two thousand dollars ($2,000.00) per trip. • If multiple products are included in this proposal, product scope of work timelines might not run parallel to each other and extend the time of the overall project.