HomeMy WebLinkAboutDavid Bigler Associates 2017-01-18COU No. 1617155
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this 181-'_ day of January, 2017 ("Effective Date"), by
and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and David Bigler
Associates, a sole proprietorship, organized and in good standing under the laws of the state of
California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to the development of water conservation methods for
the Todd Grove Recreation Area.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Ag reement.
C. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as
Attachment "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services
within 12 months from receipt of the Notice to Proceed. Consultant shall complete the work to
the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $61,920.00. Labor charges shall be based upon hourly billing rates
for the various classifications of personnel employed by Consultant to perform the Scope of
Work as set forth in the attached Attachment A, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the fees
to be charged for same shall be as set forth in Attachment A. Consultant shall complete the
Scope of Work for the not -to -exceed guaranteed maximum, even if actual time and expenses
exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope -of -Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in
Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
Design - ProtSvcsAgreement-November 20, 2008
PAGE 2OF7
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
Design - ProlSvcsAgreemern-November 20. 2008
PAGE30F7
Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, meds-,aad
premises owned, occupied or 47N
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope -of -protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
Design — ProlSvesAgreemem-November 20, 2006
PAGE 4 OF 7
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from date of
final invoice for the project,
All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's rating of
no less than A- for financial strength, AA for long-term credit rating and AMB -1 for
short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub -contractors or sub -consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub -contractor
or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
Design — ProlSvcsAgreemem•Kovember 20, 2008
PAG[ 5 OF 7
costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format Consultant
shall produce the digital format, using software and media approved by City. .
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7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub -contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services performed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
Design - NofS,, aAQreemeoi•No,embe, 20, 2008
PAGE 6 OF 7
subject to off -set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be executed
and delivered by facsimile or other electronic transmission, and in more than one counterpart,
each of which shall be deemed an original, and all of which together shall constitute one and
the same instrument. When executed using either alternative, the executed agreement shall
be deemed an original admissible as evidence in any administrative or judicial proceeding to
prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH DAVID BIGLER
DEPARTMENT OF COMMUNITY SERVICS DAVID BIGLER ASSOCIATES
300 SEMINARY AVENUE 516 W SHAW AVENUE, STE 101
UKIAH, CALIFORNIA 95482-5400 FRESNO, CALIFORNIA 93704
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
DAVID BIGLER ASSOCIATES
BY: z --
PRINT NAME: �GWI°1�G►'"
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IRS IDN Number
CITY OF UKIAH
BY:
A SANGTAgMO
CI Y MANAGPIR
ATTEST
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CITY CLERK
Design — ProfSvwAgreemcnt-November 20, 2008
PAGE 7 OF 7
Z / 13 2017
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ATTACHMENT "A"
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Page 1 of 4
David Bigler Associates Ukiah Parks Proposal
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016
Base Map Formatting & Coordination: Formatting and coordination for
the Digital Ortho Photo w/ 2 ft contours and planimeterics CAD site plan to
1
be provided by Golf Course Project. This work has been completed and is
$0
included in the Golf Course Proposal, item 1.
Field Work & Client Meetina: This work has been completed and is
$0
2
included in the Golf Course Proposal, item 2.
Uadate Slte Plan for ExW1na Desian: Update existing irrigation design
3
from the current field measured site plan to the new surveyed site plan
$900
and make adjustments as required.
Irrigation Plan Revisions for Reclaimed Water: Make revisions to existing
plans for dual water source, reclaimed and potable, and make changes for
reclaimed water use (purple irrigation markings, purple pipe and signage).
Deliverable: 20 scale Irrigation Plans including legends, notes,
construction details and technical specifications. Submittal Is to be
$1,200
4
electronic with PDF file by email or drop box. CAD files will also be
provided electronically. No printing or postage is included, but may be
provided as a reimbursable service at cost, as requested and approved by
City.
Bidding Phase: Provide technical support during bidding process of the
5
project. City to be point of contact for bid. Estimated time: (LA: 3 hrs @
$225
$75/hr).
Construction Phase: Provide technical support during the construction of
the project including submittal and RFI review, contractor pay request
review and on site construction site visits to review work and make punch
$2,130
6
lists. Estimated time: (LA: Office time for submittal and RFI review 6 hrs
@ $75/hr and one two day site visit $1,680, one day on site).
Page 1 of 4
David Bigler Associates Ukiah Parks Proposal
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016
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Item hXigaUon Renovation; Ptoj0d Architect
Noe WorkDes&l Von Fee' Procoral_
PROJECT PRE -DESIGN PHASE
PROJECT DESIGN PHASE
Base Moa Formatting & Coordination: Formatting and coordination for
the Digital Ortho Photo w/ 2 ft contours and planimeterics CAD site plan to
1
be provided by others, see below. Deliverable. None. This will provide
$1,800
3
the maps needed by the LA for the field work notes.
$5,040
Field Work & Client Meeting (3 day trip w/ travel: Dally Rate - $600/day &
$2,425
2
Travel Expense $625)
PROJECT DESIGN PHASE
Page 2 of 4
David Bigler Associates Ukiah Municipal Golf Course
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016
Design Phase Site Visits /Client Meetings: Site visits and Client Meetings
will be billed as needed and approved by Client. It is anticipated that one
site visit per phase of work will be required. Two day trip (1 day on site)
3
$1,680 and three day trip (2 days on site) $2,425. Fee noted is for three
$5,040
(3), two day trips but will only be billed as requested by Client. Otherwise
conference calls and remote Client meetings will be billed at hourly rate of
$75/hr.
Schematic Design (Reclaimed Water Storage Lake): Development of
Schematic Master Plan for a reclaimed water storage lake or connected
lakes for the project on the golf course. Design to explore up to 2 options
and determine basic parameters for lake location, proposed shape and
proposed storage capacity. This includes LA design services only and does
not include grading plan or other CE design services that will be required
for construction documents. Deliverable: 40 to 100 scale (as appropriate)
$6,000
4
Schematic Plan of up to two lake options with table of basic parameters for
each option. Submittal is to be electronic with PDF file by email or drop
box. CAD files will also be provided electronically. No printing or postage
is included, but may be provided as a reimbursable service at cost, as
requested and approved by City.
Page 2 of 4
David Bigler Associates Ukiah Municipal Golf Course
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016
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No: work;Desii;H tfon Fee.Pro osol
5
Schematic Design 1GC Irrigation System): Initial plot of sprinklers and
schematic piping layout & SD Cost Estimate, Dellverable: 100 scale
Schematic Design Plan with basic legend & draft details. Cost estimate
spreadsheet is to be prepared and submitted. Submittal is to be electronic
with PDF / Excel files by email or drop box. CAD files will also be provided
electronically. No printing or postage is included, but may be provided as a
reimbursable service at cost, as requested and approved by City. Fee
includes coordination with City and other design disciplines working on the
project,
$8,750
Design Development: Refine schematic plan, revise plans for Client
comments, add mainline pipe sizing, schematic control plan, schematic
pump design & DD Cost Estimate. Deliverable: 100 scale Design
Development Plans with revised basic legend, draft details and draft
technical specifications. Cost estimate spreadsheet is to be updated and
6
submitted. Submittal is to be electronic with PDF / Excel files by email or
$7,000
drop box. CAD files will also be provided electronically. No printing or
postage is included, but may be provided as a reimbursable service at cost,
as requested and approved by City. Fee includes coordination with City
and other design disciplines working on the project.
Construction Documents: Refine DD plan, revise plans per Client
comments, final mainline pipe size, final control plan, final pump design,
final installation details, final technical specifications to be incorporated
with City General Conditions / Boiler Plate documents and CD Cost
7
Estimate - Plans are ready for bid. City to provide General Conditions and
front end boiler plate specifications. Deliverable: 100 scale Construction
Documents with detailed legend, final details and final technical
specifications. Cost estimate spreadsheet is to be updated and submitted.
Submittal is to be electronic with PDF / Excel files by email or drop box.
CAD files will also be provided electronically. No printing or postage is
included, but may be provided as a reimbursable service at cost, as
requested and approved by City. Fee includes coordination with City and
other design disciplines working on the project.
$19,250
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Page 4 of 4
David Bigler Associates Ukiah Municipal Golf Course
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016
Prolect Bidding: Identify bidders and respond to bidder questions and
.
RFI's. Clarification: City to be point of contact for bidders and LA to
provide technical assistance to the City for the items above. Estimated
$ 3,000
,fIlLnLeL
(LA: 40 hrs @ $75/hr). Fee to be adjusted to final scope of work
"T
and no site visits are included in the fee.
'Bid
Evaluation Phase: Review submitted bids and compile Project Bid
1
Summary matrix for Client review, review exclusions and VE suggestions
and make recommendations. Estimated time: (LA: 32 hrs @ $75/hr).
$2,400
Fee to be adjusted to final scope of work and no site visits are included in
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the fee.
M?
Value Enaineerina Phase: Review and make recommendation to Client
rv ,
for VE modifications to be made to the project during Contractor
Negociation Phase. Estimated time: (LA: 24 hrs @ $75/hr). Fee to be
$1,800
adjusted to final scope of work and no site visits are included In the fee.
Page 4 of 4
David Bigler Associates Ukiah Municipal Golf Course
Landscape Architect and Irrigation Renovation Project
Golf Irrigation Consultant December 1, 2016