HomeMy WebLinkAbout2016-12-07 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 7, 2016
6:00 p.m.
5:30- 5:55 P.M. MAYOR'S RECEPTION AND MURAL PRESENTATION IN CIVIC CENTER LOBBY.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Adoption of Resolution Declaring Results of Statewide General Municipal Election of
November 8, 2016, and Swearing in Ceremony for Councilmembers Douglas F. Crane and
Stephen G. Scalmanini; and City Treasurer Russell Allen Carter.
b. Appointment of New Mayor and Vice Mayor, and Council Reorganization.
c. Presentation of Employee Recognition Awards.
d. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's
Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of November 16, 2016, a Special Meeting.
b. Minutes of November 16, 2016, a Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Approval of Contract Amendment with Granicus, Inc. to Add a Portable Encoder and an
Agenda Workflow Component, and Authorize Corresponding Budget Amendment.
Page 1 of 3
b. Possible Adoption of the Ordinance Amending Section 2000.3 in Chapter 12 in Division 1 of the
Ukiah City Code, Entitled "Ukiah Skate Park Rules and Regulations".
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Public Hearing, Consideration and Possible Adoption of Resolution Adjusting Solid Waste
Rates, Fees, and Charges for Residential and Commercial Curbside Collection and Possible
Adoption of Resolution Adjusting Transfer Station Tipping Fees.
b. The Ukiah City Council to Receive a Financial Report of the Electric Utility and Adopt the
Proposed Electric Rate Adjustments by Resolution (EUD).
12. UNFINISHED BUSINESS
a. Adoption of Pledged Revenue Resolution to Submit to the State Water Resources Control
Board Division of Financial Assistance in Support of a Funding Application for the Construction
of the Recycled Water System and/or Take Any Other Alternate Action to Secure Project
Funding.
b. Approval of a contingency amendment with Carollo Engineers in the amount of $413,398 for
the design of Phase 1A of the Recycled Water System and approval of corresponding budget
amendment from the City Sewer Capital Fund.
c. Adoption of a Resolution Continuing the FY 2016-2017 Joint Wastewater System Budget
Process.
d. Award Contract for North State Street Intersection - Low Gap Road / Brush Street Storm Drain
and Signalization Improvements, Specification No. 16-06 and Approve Budget Amendment.
e. Waive Minor Bid Irregularity, Award Contract for 2016 Sewer and Water Replacement Project,
Specification No. 16-10, and Approve Budget Amendment.
13. NEW BUSINESS
a. Discussion and Possible Action Regarding Cancellation of Either the December 21, 2016, or
the January 4, 2017, City Council Meeting.
b. Adoption of Resolution Appointing Representatives to Represent and Vote on Behalf of the City
at the League of California Cities, Redwood Empire Division Business Meetings and Division
Legislative Committee Meetings.
c. Authorization for the Ukiah Valley Trail Group to Proceed with the Pre-Development Stages of
a Public Trail on City-Owned Property Near the Landfill.
Page 2 of 3
14. CLOSED SESSION — Closed Session may be held at any time during the meeting.
a. Conference with Legal Counsel —Anticipated Litigation
Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of
potential cases (1) (Landfill)
b. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior Court, Case No. SCUK-CVG-11-59459
e. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUKCVPT 14-63579
f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: 429 South Dora St. Ukiah, CA 95482
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: City of Ukiah and Ukiah Unified School District
Under Negotiation: Price & Terms of Payment
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 2nd day of December, 2016.
Kristine Lawler, City Clerk
Page 3 of 3
ITEM NO.: 3a _
► ... December 7 MEETING DATE: ... ......_...W....� , 2016
City of71JIa16 AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION DECLARING RESULTS OF STATEWIDE GENERAL
MUNICIPAL ELECTION OF NOVEMBER 8, 2016, AND SWEARING IN CEREMONY
FOR COUNCILMEMBERS DOUGLAS F. CRANE AND STEPHEN G. SCALMANINI;
AND CITY TREASURER RUSSELL ALLEN CARTER.
Summary and Background:
The City of Ukiah consolidates the municipal election with the County of Mendocino. The Certificate of
County Clerk to Result of the Canvass of the Statewide General Election Held on November 8, 2016, will
be forthcoming from the County Election Official by December 6'h. The City Council shall adopt a
resolution declaring the results of the election, and the City Clerk will read the results into the record and
swear in the newly elected officials.
Discussion:
The Certificate of County Clerk to Result of the Canvass of the Statewide General Election Held on
November 8, 2016, (Attachment 2) will be forthcoming from the County Election Official by December 6th.
Pursuant to Election Code §10262, §10263, and §10264, City Council shall adopt a Resolution
(Attachment 1) declaring the results of the General Municipal Election of November 8, 2016, before
installing new officers. The City Clerk shall read into the record and enter into the minutes a statement of
results.
Pursuant to Election Code §10265, the City Clerk shall then present the Certificate of Election and
administer the Oaths of Office for the three newly elected City officials.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
Recommended Action(s): 1) Adopt Resolution reciting the fact of the General Municipal Election held
on November 8, 2016, declaring the results and such other matters as provided by law. 2) Direct the
City Clerk to enter into the minutes a statement of results. 3) Direct the City Clerk to present the
Certificates of Election and administer the Oath of Office to the newly elected officials.
Alternative Council Option(s): N/A
Citizens advised: N/A � 6.....
Requested by: Election Protocol.
Prepared by: Kristine Lawler, City Clerk.
Coordinated with: Sue Ranochak and Katrina Bartolomei, County Election Officials.
Attachments: 1. Resolution declaring results of election, 2. Certificate of the County Clerk and
Election Results itorthcomino b December WI__ „ _
W.
Approved: 5.
Sage Sangi omo, City Manager
ATTACHMENT 1
(Note— Exhibit A will be forthcoming by December 6th)
RESOLUTION NO. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CALIFORNIA, RECITING THE
FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8,2016,DECLARING
THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of Ukiah,
California, on Tuesday, November 8, 2016, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as provided by law;
that voting precincts were properly established; that election officers were appointed and that in all
respects the election was held and conducted and the votes were cast, received and canvassed and
the returns made and declared in time, form and manner as required by the provisions of the
Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS,the City Council of the City of Ukiah has reviewed the Certificate of County Clerk
to Result of the Canvass of the November 8, 2016, Statewide General Election based on the
Statement of All Votes Cast provided by the County Clerk of Mendocino County (pursuant to
Resolution No. 2016-26 of the City Council of the City of Ukiah) and attached as Exhibit A; and
WHEREAS, subject to receipt of the Certificate of the County Clerk of the result of the
County Clerk's canvass of the Consolidated Election Results for the November 8, 2016, General
Municipal and Statewide General Election,the City Council finds as a result of said count and review
that the number of votes cast,the names of the persons voted for, and other matters as required by
law are as hereinafter stated.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF UKIAH,CALIFORNIA,DOES
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the whole number of ballots cast in the precincts except vote by mail voter
ballots and provisional ballots was ,the whole number of vote by mail voter ballots cast in the
City was , making a total of ballots cast in the City.
SECTION 2. That the names of persons voted for at the election for Councilmember are as
follows: Douglas F. Crane and Stephen G. Scalmanini; and that the name of the person voted for at
the election for City Treasurer is as follows: Russell Allen Carter.
SECTION 3. That the number of votes given at each precinct and the number of votes given
in the City to each of the persons above named for the respective offices for which the persons were
candidates were as listed in Exhibit "A" attached.
SECTION 4. The City Council does declare and determine that: Douglas F. Crane was
elected as Member of the City Council for the full term of four years; Stephen G. Scalmanini was
elected as Member of the City Council for the full term of four years; and Russell Allen Carter was
elected as City Treasurer for the full term of four years.
SECTION 5. The City Clerk shall enter on the records of the City Council for the City of
Ukiah, a statement of the result of the election, showing: (1)The whole number of ballots cast; (2)
The names of the persons voted for; (3) The measure(s) voted upon; (4) For what office each
person was voted for; (5)The number of votes given at each precinct to each person, and for and
against each measure.
Page 1 of 2
ATTACHMENT 1
SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons
so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk
shall also administer to each person elected the Oath of Office prescribed in the Constitution of the
State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each
and all of the persons so elected shall then be inducted into the respective office to which they have
been elected.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution
and enter it into the book of original Resolutions.
PASSED AND ADOPTED this 7th day of December 2016, by the following roll call vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 2 of 2
‘ ITEM NO.: µ.3bb
MEETING DATE:
December 7, 2016
City of?Ukiah
AGENDA SUMMARY REPORT
SUBJECT: APPOINTMENT OF NEW MAYOR AND VICE MAYOR, AND COUNCIL
REORGANIZATION
Summary: Council will appoint a new Mayor and Vice Mayor with the assistance of Resolution No. 2011-
44, which gives guidelines for the annual rotation and seating arrangement; after which the Council will
take their new seats on the Dais.
Background: In December 2006, the City Council established a seniority-based rotation appointment of
the Mayor and Vice Mayor. In September 2011, the Mayoral Rotation and Seating Arrangement for
Council was updated and Resolution 2011-44 outlining the changes was adopted (Attachment#1).
Per Resolution 2011-44, the naming of the Mayor and Vice Mayor takes place annually at the first regular
meeting in December. For year-to-year consistency, the installation and new seating arrangements will
follow the appointments. Currently, Mayor Scalmanini and Vice Mayor Brown were both appointed in
December 2015 to their respective positions.
Discussion: Using the table below,
CITY COUNCIL Elected Votes Expires Last Term
as Mayor
Douglas F. Crane 11/2016 Not Yet Available 11/2020 2015
Stephen G. Scalmanini 11/2016 Not Yet Available 11/2020 2016
Jim O. Brown 11/2014 1,791 11/2018 None
Kevin Doble 11/2014 1,561 11/2018 None
Maureen Mulheren 11/2014 1,368 11/2018 None
Resolution 2011-44 (Attachment#1) provides for the following rotations:
Vice Mayor Brown to Mayor — as a Councilmember who has not previously served as Mayor and
who received the most votes at their initial election.
Councilmember Kevin Doble to Vice Mayor— as a Councilmember who received the second most
votes at their initial election, who has not previously served as Mayor or Vice Mayor.
Continued on Page 2
RECOMMENDED ACTION(S): 1. Nominate and appoint the positions of Mayor and Vice Mayor for 2017 for
immediate seatin• and Council reorganization.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Annual Procedures.
Contact/Prepared by: Kristine Lawler, City Clerk.
Coordinated with: N/A
Presenter: Kristine Lawler, City Clerk.
Attachment: 1. Resolution 2011-44
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note.Please write Agreement No.in upper right corner of agreement when drafted.
Approved. S'''
Sap gi- .mo, City Manager
Page 2 of 2
Councilmembers Crane and Mulheren to move one seat to their left — as the remaining
councilmembers shall move one seat to their left.
This leaves the one remaining seat on the far south of the Dais for outgoing Mayor Scalmanini to rotate
into as Councilmember.
Having stated the above provisions, Resolution 2011-44 also asserts that the Council has the ultimate
discretion to elect or not elect any Councilmember for any office at the December meeting.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
16-17 FY (Title& No.) Required Purchase Order
No.
N/A N/A N/A Yes ❑ No ® N/A
Attachment 1
RESOLUTION NO. 2011-44
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH
AMENDING RULES GOVERNING COUNCIL MEETINGS
WHEREAS,
1. The City Council has adopted by resolution Procedures of Conduct for City Council
Meetings, last revised on July 20, 2005 ("Procedures"); and
2. The City Council has determined to revise the rules governing the Mayoral Rotation and
Seating Arrangement for Council.
NOW, THEREFORE, BE IT RESOLVED that the title and Section 7 of the Procedures are
amended as follows:
TITLE: City of Ukiah City Council Meeting Procedures
SECTION 7. VOTING PROCEDU:
I. Mayoral Rotation and Seating Arrangement for Council
It is the policy of the City Council that the office of Mayor be rotated insofar as possible
among the members of the City Council and that the Mayor shall serve a term of one year
or until a successor is appointed. The rotation is based on seniority. The Vice Mayor shall
replace the outgoing Mayor. It is the intent and desire of the City Council to allow every
member the opportunity to serve as Mayor, and consideration is given to those members of
the Council who have not previously served as Mayor unless all members have so served.
The City Council shall, at its first regular meeting in the month of December, meet and
choose one of its members as Mayor, and one of its members as Vice Mayor. The Mayor's
seat shall be filled by the most senior member in length of uninterrupted service who has
not previously served as Mayor. The Councilmember selected as Mayor, however, shall
have served at least one year as a member of the City Council.
Where all Councilmembers have served a term as Mayor, the person to be selected as
Mayor shall be the person who has not served as Mayor for the longest period of time. If
the person who has not served as Mayor for the longest period of time declines the
position, then the person who has not served as Mayor for the longest period of time other
than the declining Councilmember or Councilmembers shall be selected.
When a selection of Mayor is to be made from a Councilmember who has not yet served as
Mayor, the person who is otherwise qualified and has served on the Council the longest
without being Mayor shall be selected as Mayor. In the case where two or more persons
qualified to be selected as Mayor have served the same amount of time as a
Councilmember without being Mayor, the person selected shall be the person who received
the most votes at their initial election.
Resolution No.2006-04
Page lof 1
I'
At the time of selection of the Mayor in any given year, the individual who would qualify to
be selected as Mayor in the next following year, using the criteria above, shall be named
Vice Mayor for the current year.
If a Councilmember declines to serve as Vice Mayor, the Council will decide by formal
action where the member will fit into the rotation at the December meeting. The Council
has the ultimate discretion to elect or not elect any Councilmember for any office at the
December meeting.
The Mayor and Councilmembers shall be seated as follows, seating assignments given from
the perspective facing the audience:
A. The Mayor and Councilmembers shall sit in the five of seven furthest rightward
positions on the dais.
B. The Mayor's position shall be the fourth from the right or center of the dais.
C. The Vice Mayor shall be seated immediately to the Mayor's left or left hand side.
D. Following the installation of new Councilmembers into office, Councilmembers leaving
office shall immediately step down from the dais. Incumbent Councilmembers shall
then-assume-any-positions vacated-to their-left. Newly-elected-or-appointed
Councilmembers shall be seated at the far right of the dais. If more than one
Councilmember is newly elected, they shall be seated in order of votes cast, with the
lowest vote getter being seated furthest right and the highest vote getter being seated
to the left.
E. Except as described in subsection F below, following the annual rotation of the Vice
Mayor, the exiting Vice Mayor shall move right to the Mayor's position in the center of
the dais, the newly selected Vice Mayor shall move to the Mayor's left hand side, and
the remaining Councilmembers shall move one seat to their left.
F. Following the annual rotation of the Vice Mayor during general election years, the
newly elected Councilmembers shall remain in the furthest right seats and only
incumbent Councilmembers shall rotate positions as described in subsection E above.
G. To the extent that the foregoing rules do not address Councilmember seating changes
or rotations, the City Council shall determine the seating location by formal action of
the same at a regular, special, or adjourned meeting.
City Least Senior
Manager CCM
City
Attorney CCM
Vice Most
Mayor Mayor Senior
CCM
Resolution No.2006-04
Page 2of 1
BE IT FURTHER RESOLVED that the amended version of Section 7 as contained
in this Resolution shall replace Section 7 in the City Council Meeting Procedures as it
read prior to the adoption of this Resolution.
PASSED AND ADOPTED this 2nd day of November, 2011, by the following roll call
vote:
AYES: Councilmember Landis, Thomas, Crane, Baldwin, and Mayor Rodin
NOES: None
ABSTAIN: None
ABSENT: None
i '
Mari Rodin, Mayor
ATTEST:
4fAi viA Qj
nne-Currie;eityLlerk
Resolution No.2006-04
Page 3of 1
ITEM NO.: 3c
MEETING DATE: December 7, 2016
City ofUki AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION OF EMPLOYEE RECOGNITION AWARDS
Summary: Council to receive a presentation of the City of Ukiah Exceptional Employee Awards for the
third quarter of 2016.
Background and Discussion: The City of Ukiah prioritizes the retention and attraction of outstanding
employees and recognizes their role in our goal of providing exceptional customer service. The
Exceptional Employees Program, through a nomination process, recognizes and awards those
employees or teams of employees who have truly gone above and beyond.
Once each quarter, nominations are considered from the categories of field crews, public safety, and
administration. The recipients are as follows:
Jennifer Higbee, Water Treatment Plant Operator: Jennifer's peers appreciate that she is
self-motivated and an incredible team player. She manages the safety program and does an
amazing job of keeping the Water Treatment Plant spotless inside and out. On top of
everything else, she keeps a garden growing at the WTP to share vegetables with other
employees.
Jose Ruiz, Building Maintenance Lead Worker: We haven't found anything that Jose can't do
yet. He is always finding creative ways to solve problems that result in cost savings to the
City. His creativity and resourcefulness are a true asset, and he has been responsible for
everything for furniture building to office remodeling to float building to giant pumpkin carving. In
addition, he does it with a smile on his face and a joyful attitude.
Ron Donahue, Police Officer: On a suspected DUI traffic stop, Officer Donahue encountered a
driver who became physically resistive and verbally combative with him. Office Donahue was
able to utilize verbal skills and calming tactics and subsequently arrested the driver without
incident. His actions were so exemplary that the driver's defense attorney wrote a letter of
commendation to the Police Department, recognizing that Officer Donahue's professionalism
and reasonableness diffused a potentially volatile situation.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
RECOMMENDED ACTION(S): Receive a presentation of the Employee Recognition Awards.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager
Contact/Prepared by: Ashley Cocco, Deputy City Clerk
Coordinated with: Sheri Mannion, HR and Risk Management Director
Presenters: Tim Eriksen, Public Works Director/City Engineer; Chris Dewey, Director of Public Safety;
and Tami Bartolomei, Community Services Administrator.
Attachment: None
COUNCIL ACTION DATE: : 0 Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement Noin upper right corner of agreement when drafted.
Approved: , '
Sag€Sang' como, City Manager
ITEM NO.: 3d
MEETING DATE: December 7, 2016
city of it&
AGENDA SUMMARY REPORT
SUBJECT: STATUS REPORT, DISCUSSION AND POSSIBLE ACTION REGARDING THE UKIAH
VALLEY SANITATION DISTRICT'S LITIGATION AGAINST THE CITY OF UKIAH
RELATED TO THE OPERATION OF THE SANITARY SEWER SYSTEM
Summary: Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation
against the City of Ukiah related to the operation of the sanitary sewer system.
The City of Ukiah continues to request that the District consider a change in process outside of litigation
to resolve the dispute and restore a working relationship, recognizing there is simply too much at stake
for the ratepayers, system operations, and the community.
Background (Chronologic History of Recent Correspondence & Activity): In September 2013, the Ukiah Valley
Sanitation District (UVSD)filed a claim for damages with the City, and one month later filed its lawsuit. In
its lawsuit, the District seeks damages for alleged breaches of the various agreements between the City
and the District related to the operation of the sanitary sewer system, starting with the original 1955
agreement.
The lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers and
the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached is the
letter that was sent on September 14, 2016, by the City Council to the District Board, formally requesting
that the District drop the lawsuit with terms that would allow the District to refile if agreement cannot be
reached (UVSD Litigation Update Box File #1), as well as an informational piece that details the
background/impacts (UVSD Litigation Update Box File #2).
Continued on Page 2
RECOMMENDED ACTioN(S): Receive status report. If desired, discuss and provide direction to Staff
and/or consider any action(s) related to the matter.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: City Council (Councilmembers Crane and Doble)
Prepared by: Sage Sangiacomo, City Manager and Sean White, Director of Water and Sewer
Coordinated with: David Rapport, City Attorney and Tim Eriksen, Director of Public Works
Presenters: Sage Sangiacomo, City Manager
Attachments: UVSD Litigation Update Box Files located at:
lett I .//c tyrofuxl iah.box.co m/v/UVSDliti at ont
Attachments:
15. November 17, 2016 Letter from the City Attorney re: mediation
16. November 8, 2016 Letter from District Manager re: recycled water project
17. December 1, 2016 Letter from the City Manager re: recycled water project
18. FY 16/17 Budget email correspondence string from Aug 16 to Dec. 1, 2016
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No in upper right corner of agreement when drafted.S
Approved:
nw
S . S gl- •mo, City Manager
Page 2 of 4
On September 21, 2016, the City Council received a presentation (UVSD Litigation Update Box File #3)
from staff that explained the relationship between the two agencies and provided responses to some of
the most frequently asked questions about this matter to better inform the public about the consequences
of the litigation. This information along with a video link to the September 21st presentation/discussion
are accessible at h,.p..l(...............w eit fukiab.:. o..aLpLoa , /u „-y - uL.
The UVSD submitted a letter dated September 20, 2016 (UVSD Litigation Update Box File #4) which
inaccurately asserts that the City's request is for the District to drop the lawsuit until after the recycled
water project funding is received. In fact, the City's request is for the District to dismiss its lawsuit and
that the City and District devote their time, money and resources to solving the costly issues confronting
the sewer system and improving their working relationship. The City's goal is to eliminate the lawsuit
altogether. The City has offered to include terms that would allow the District to refile the lawsuit, if the
parties fail to reach agreement, but the City never suggested that the District would simply refile the
lawsuit once state funding was obtained. Also, the City never suggested that dismissing the lawsuit is all
that would be necessary to obtain State funding. In addition to dismissal of the lawsuit, there would have
to be an agreement between the City and the District regarding the recycled water project that would
satisfy the State Water Resources Control Board.
At the conclusion of the September 21st discussion, the Council directed the City Manager to contact the
UVSD District Manager to explore possible alternatives. The City Manager attempted to contact the
District Manager by email, but due to a reported medical leave, Mr. McMichael was not available to
provide a timely/detailed response. On October 5, the City Attorney received an email correspondence
from Duncan James (Attorney representing the District) responding to the City Manager's email to Mr.
McMichael. Mr. James indicated in the email that the District had accepted the City's request to meet
and formed a committee consisting of Frank McMichael, District Manager; Jim Ronco, Board Chair; Bob
Page, Board Member; and legal counsel. The City Manager issued a supplemental memo to the City
Council for the October 5th City Council meeting regarding this email exchange and included a
recommendation to Council for the formation of a City Council ad hoc committee to meet with the District
(UVSD Litigation Update Box File #5). At the City Council meeting, Mr. Doug Losak with the Law Offices
of Duncan James delivered and read aloud a letter containing some additional allegations, but in the end,
agreed to meet with the City. The City Council formed an ad hoc committee consisting of
Councilmembers Crane and Doble. The City immediately made efforts to schedule the first meeting
between the District's committee and the City's ad hoc.
At the October 19, 2016, meeting, the City Council discussed the latest correspondence from the District
including the District's request to hold the ad hoc meetings in private and require the City to consent to a
confidentiality agreement. The City Manager provided the Council with the correspondence to date from
the District regarding the confidentiality condition (UVSD Litigation Update Box File #6) for consideration.
At the time of the meeting, the District had not provided a draft of the proposed confidentiality agreement.
By consensus, the City Council continued to object to private meetings that do not provide the public with
the opportunity to be informed. However, the City Council did direct the ad hoc to meet with the District's
ad hoc to discuss the process for such meetings and report back to the City Council at its regular meeting
on November 2, 2016.
Prior to the ad hoc meeting, the City Attorney received a letter from Duncan James' Office regarding the
District's request for a confidentiality agreement for the ad hoc meetings along with a draft of the
agreement (UVSD Litigation Update Box File #7). The City Attorney issued a response (UVSD Litigation
Update Box File #8) indicating that such agreement would need to be discussed at the first joint ad hoc
meeting and ultimately considered by the City Council.
In addition, the City Council received correspondence from the District Manager related to the recycled
water project dated October 21st (UVSD Litigation Update Box File #9). Most of the questions referenced
in the letter had already been either answered or provided to the District. Nonetheless, City staff
welcomed the dialogue and discussion in a sincere effort to move this critical project forward. Staff
provided a response to the District Manager on October 27, 2016 (UVSD Litigation Update Box File#10).
Page 3 of 4
On October 28, 2016, the City's ad hoc met with the District's ad hoc. At the meeting, the District
presented the City with a take it or leave it condition imposing confidentiality on the ad hoc discussions.
On November 2nd and 4th, the City Council considered the District's confidentiality condition on the ad hoc
discussions and approved a letter (UVSD Litigation Update Box File #11) that confirmed agreement to
the condition if the District Board would agree to either stay further proceedings in the lawsuit or dismiss
the lawsuit without prejudice. The City's proposal, if accepted, would halt the costly litigation fees
currently being incurred by both agencies, but would not preclude the District from terminating the stay or
refiling the lawsuit if the District wasn't satisfied with the discussions/negotiations. The District issued a
response to the City's proposal on November 8, 2016 (UVSD Litigation Update Box File #12) that
continues to impose a confidentiality condition on the joint ad hoc meetings. The District further stated
"the lawsuit needs to otherwise remain in motion" except to provide a limitation on any discovery requests
for a period of 4 weeks.
It's important to note that the District's legal team has predominately utilized the Public Information Act
(PRA) rather than formal discovery to obtain information. Because the City of Ukiah is a public agency,
the District's attorneys have used the PRA process to obtain information, which does not require the
District to justify its requests by showing how they are relevant to the issues in the case. In a typical
lawsuit, the discovery process is used to obtain documents and is overseen and controlled by the court to
prevent burdensome or oppressive requests. The City continues to expense a tremendous amount of
staff resources responding to the District's PRA requests for information dating back to 1955. To date,
the District has submitted over 41 requests (with multiple parts) under the PRA process. The City has
diligently been responding to the requests for the past 12 months. Suspension of the formal discovery
process will not prevent the continued practice by the District nor will it limit the escalating litigation
expenses during this proposed period.
With regard to the recycled water project, the City received additional correspondence from the District
Manager indicating the need for more information (UVSD Litigation Update Box File #13). However, the
correspondence did not identify any specific questions or information that had not otherwise been
provided. The City Manager issued a response on November 15th (UVSD Litigation Update Box File#14)
and included a BOX link to all relevant information on the recycled water project
(Ihttps://cityofukiah.box.com/v/uvsdpoinsofinerest). Most, if not all, of the information and/or documents
have already been provided to the District. Furthermore, the City Manager requested a determination
from the District regarding its position on the project and offered to provide any other information and/or
presentations that would be necessary for a determination.
Discussion: On November 16th, the City Council instructed the City Attorney to contact the lawyers for
the Ukiah Valley Sanitation District to work out the details for mediating the outstanding disputes
including selecting a mediator. Furthermore and as a first step in the mediation, the City Council
requested the District to provide a detailed written response and any counter proposals to the City's
written proposal that was submitted to the District in March 2014, during the original mediation between
the City and the District. On November 17th, the City Attorney sent correspondence to the UVSD's lawyer
to initiate mediation as directed (Attachment #15). As of publication of this report, the District has not
responded.
Additional correspondence between the City and District has also been exchanged related to the
recycled water project (Attachments #16 & #17). Despite continued attempts to engage and provide the
District with information, the District has yet to conclude that the recycled water project is the superior
alternative of disposing treated wastewater. In an effort to bring this item to a conclusion, the City
Manager proposed in a December 1st correspondence to the District Manager a joint meeting between
the City Council and the District Board to discuss and resolve any remaining questions/issues related to
the project. As of publication of this report, the District has not responded.
Page 4 of 4
Related to the Fiscal Year 16/17 Budget, the District has not yet identified the District's timeline for their
previously identified budget review process that reportedly extends through various staff, committee and
District Board stages before a final joint meeting with the City can be scheduled. The previously
approved continuing resolution for the budget will expire on December 31, 2016. The City has made
inquiries as to the District's progress and anticipated review timeline (Attachment #18). Staff recognizes
some level of District review is underway given recent engagement (since November 11th) on the budget,
but the District Manager has not provided a timeline for completion of their review and/or indicated
readiness for a joint budget meeting. As of the publication of this report, the District has not responded.
At the December 4th City Council meeting, Staff will provide the latest status report on the Ukiah Valley
Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer
system including the most recent correspondence from the District.
The Council may elect to discuss the matter further and, if desired, provide direction to Staff and/or
consider any related action(s). As part of this agenda item, the Council does not intend to consult with
legal counsel regarding the litigation itself and does not intend to waive evidentiary privileges for attorney-
client communication or attorney work product.
Attachment #
Law Offices Of
RAPPORT AND MARSTON
An Association of Sole Practitioners
405 W.Perkins Street
Ukiah,California 95482
e-mail:drapport@pacbell.net
David"Rapport Phone: (707)462-6846
Lester J.Marston Facsimile:(707)462-4235
Scott Johnson
Darcy C.Vaughn
Mary Jane Sheppard
November 17, 2016
VIA EMAIL (Donald@duncanjames.com)
Donald J. McMullen
Law Office of Duncan James
Lambs Inn
445 North State Street
Ukiah, CA 95482
RE: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court,
Case No. SCV 256737
Our File No.: 23-94
Dear Don:
As you have probably heard from Doug Losak, who attend the meeting, the City Council
instructed me to contact your office and work out the details for mediating the outstanding
disputes between the City and the District. We will need to select a mediator. You already have
a proposed confidentiality agreement from me, although the mediation privilege will
automatically apply. Let me know if you have any concerns about my revisions to the
agreement.
The City Council's instructions include a requirement that the first step in the mediation must be
a detailed written response from the District to the settlement proposal I sent you in March 2014,
as part of the original mediation between the City and the District, including any counter-
proposals from the District.
I have begun researching potential mediators. I agree it should be an experienced mediator, but
believe that we need a mediator who will agree to conduct the mediation sessions in Ukiah.
Hopefully, we can find someone we both consider qualified.
I am getting this letter to you today, because I know from its posted agenda that the District
Board will be discussing this matter at its meeting this evening.
Letter to Donald McMullen Page 2
Subject: Commencing mediation
Date: November 17, 2016
Let me know if you have any questions or concerns.
Very truly yours,
David J. Rapport,
City Attorney
cc: Sage Sangiacomo
City Council
Attachment # 1
UKIAH VALLEY SANITATION DISTRICT
FRANK MCMICHAEL 151 Laws Avenue WEB SITE
District Manager/Clerk Ukiah,California 95482 www.uvsd.org
TELEPHONE AND FAX:(707)462 4429
EMAIL ADDRESS:DM@UVSD.ORG
November 18, 2016
Sage Sangiacomo
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah,CA 95482
Dear Sage,
I write this in response to the letter you sent to me by e-mail on November 15 at 7:07 p.m. regarding the
City's proposed recycled water project. You claim the City has answered all District questions and
provide all requested information. While you addressed many of the District's question in an indistinct
and blurred manner,others were ignored. As to the former,the information provides little detail,certainly
insufficient to allow any meaningful response,let alone enable the District to make any decisions on these
matters.
One glaring example of a request by the District that was ignored relates to this. The District pointedly
asked in its November 8,2016,letter to the City Council to participate in the process,and for the City to
allow the District an open line of communication with the proposed lender so it may fully understand,
from the source, all the impediments to the loan. Again,this request has been ignored.
• Why is the City not willing to allow the District to participate in the process and have direct
communication with the lender in an effort to resolve these issues?
This brings up another unanswered question:what are all the issues or conditions or requirements the
lender demands before funding is approved? The City has made it clear the lawsuit between the two
agencies is one such impediment. However,what little information we were able to obtain from the
lender revealed there are multiple funding issues. Only recently,the City announced that an additional
condition is an agreement between the City and District regarding the recycled water project. (City's
10/19/16 Agenda Summary Report for item 3.b.,page two,first paragraph,last sentence.)
But,in responding to the District's inquiry regarding the desired or necessary terms of that agreement,you
mentioned that "it must provide assurances to the WRCB that the District lawsuit will not jeopardize the
City's financial ability to repay the loan." From that, I observe two points. First,it appears a resolution of
the lawsuit is not actually necessary to secure funding;rather, an agreement of some sort, short of
dismissal,will suffice. Second,this agreement is again directed at the lawsuit,which is already known to
be an issue with the lender.
• Again,what are the other conditions the lender requires or other issues the lender has with funding
the loan?
Related are your comments that City offered to pledge City"Account NO. 830"to repay the loan. I take
that to mean that is the only fund the City offered as security for the desired loan. This is significant
because,according to information given to us by the lender's attorney,the City offered to pledge the
entire wastewater system revenue stream as security for the loan and it was the potential impact of the
BOARD OF DIRECTORS
ROBERT PAGE JAMES RONCO KENNETH MARSHALL
VICE-CHAIR CHAIR DIRECTOR
TRAVIS FORRESTER THERESA MCNERLIN
DIRECTOR DIRECTOR
District's lawsuit on that entire revenue stream that was at least one of its funding concerns. This is why
the District asked on what authority the City relied to pledge the District's portion of that revenue.
Again,the implication in your comments is that the City did not offer to pledge the entire wastewater
system revenue,but rather just Account 830. Your letter states that "Account 830 is a City only
wastewater system capital project fund." According to public records,City Account 830 was created by
City Resolution 2015-47 and is,more precisely,entitled "Recycled Water Revenues Fund 830."
• Is that account, as the name implies,to be funded with recycled water revenue?
If so,it would appear the state's concerns about the lawsuit could be quickly alleviated since the District's
claims are not against that account or its revenue.
• If not,what source of revenue exactly is the City proposing to use to fund that account such that it
concerns the state?
• Also,has the City funded the account to date,and,if so,again,what is the source of revenue the City
used to fund it?
Regarding the District's questions about shared costs and revenue of the recycled water project,your letter
first states the City owns all water after it is treated by the plant and that it did not seek District
participation in the venture. You then point out that the City may now desire it. Our inquiries on the
subject obviously sought detail on these points. To be clear,the District has not taken a position on the
issue and cannot without all the details. That said,it seems to me that a division of recycled water costs
and revenue,if it were to occur,would have some foundation in the ratio of ESSUs used by the two
agencies. Of course, that is a central issue in the lawsuit,further demonstrating that the matters go hand
in hand and require a comprehensive resolution.
• If the City has some ideas as to the manner in which recycled water costs(loans,operations,and
otherwise)and revenue would be shared,please provide all details.
• If the City has some idea to use District revenue(gross or otherwise)for the recycled water project
in any manner,please provide all details.
• I anticipate that affirmative answers to these questions and details provided by the City will likely
create further questions.
Your letter states the City applied for roughly$25 million in loans and$10 million in grants for the
recycled water project. As pointed out in my earlier letter to you,Mr.White from the City specifically
represented to the District Board in a public meeting that the City had already"received"those sums,plus
an additional $2 million in grants. Mr.White further stated the City intended to seek additional or other
loans and grants for the project.At last night's Board meeting,Mr.White also stated that he indicated that
he stated to the Board at that April meeting that the City was "awarded"the grants and loans and did not
indicate"received".This is passingly strange as a quick referral to his power point presentation indicates
"received".
It is apparent that the loan was not received,despite the contrary representation,but the grant money
remains unclear. Your letter mentions, as we knew,that the City applied for the$10 million grant,but we
continue to ask:
• Has that grant money been received? If so,when? Have the funds been utilized? If so,how much
and for what exactly? If the grant money has not been received,why? And,if there are conditions
on receipt of the grant,exactly what are they? If the conditions involve the District,please provide
copies of all conditions as given to you by the granting source.
• What about the$2 million grant(we have the same questions as above for this grant)? Was it even
applied for? If not,why?
• Has the City sought or inquired about additional or other loans or grants as represented? If so,
what loans or grants and what is the status of those efforts? If not,why?
In terms of practical application of recycled water,we also asked several questions that remain
unanswered in any level of detail. Several of our inquiries deal with discharge of treated water that the
proposed recycled water system will be unable to handle. In your letter,you mention the recycled water
system will handle, after the first three phases of development,60%of the wastewater treatment plant's
treated water. Phase four,which has no proposed funding according to your letter,would in theory
handle another 20%of the plant's treated water. The remaining treated water and issues associated with
the timing of discharge in relation to irrigation demand is proposed to be dealt with by additional storage.
Assuming all of that is feasible and actually accomplished,the fact remains that there is no apparent plan
to deal with the discharge issues we face in the present time and which will continue,or worsen,until the
entire proposed recycle water project is completed years down the road. We continue to ask the City,
• How does the City propose to deal with discharge of the plant's treated water at present,as the
project progresses,before phase 3 is completed,and again,before phase 4 is completed? This is
particularly important in light of the state's restrictions mentioned in my earlier letter to the City
Council.
Lastly,we asked why the City did not earlier inform the District of the issues with the state loan funding,
especially considering that it knew of the issues at the time Mr.White presented an outline of the project
to the District in April of this year. Your letter states that the reason was because the City was not
"definitively" told by the state of the issue until June 28,2016. Certainly,prudence dictated that the
District be told at the earliest time. Most certainly,the City should not have led the District to believe for
the two plus months that followed the April meeting that it had actually"received" funding for the
project. And
• Why did the City choose to notify the District of the issue for the first time in the City's cross
lawsuit against the District? Why didn't the City simply notify the District of the problem and
seek to work with the District?
You question why the District didn't seek a resolution until our attorney's September 20 letter,but forget
that the City first notified the District of the issue in the City's counter lawsuit. In other words,the City
seeks legal reparation for an issue the District was never even told about. That action--the City's
decision--placed this matter on the wrong footing from the get go. Placing blame is not the answer,
distortion of fact requires correction and antagonistic behavior is not useful.. The District urges the City
to see both sides of the picture and professionally address the issues facing the agencies. We continue to
hope the City will permit the District to become part of the process. The District is hopeful to start that
process without delay.
Sincerely,
Frank McMichael
District Manager
Atachrnent
ce/
December 1, 2016 Cay of Ukiah
Ukiah Valley Sanitation District
Frank McMichael, District Manager
151 Laws Avenue,
Ukiah CA, 95482
Re: UVSD Letter Dated November 18, 2016
Dear Frank,
The District has yet to conclude that the recycled water project is the superior alternative of disposing of
treated wastewater. As previously stated, if the Board were to agree with the City as to the benefits, the City
would be interested in working cooperatively with the District to share the costs and revenues of the recycled
water project and an equitable funding plan could be developed. Until the District is willing to take this
affirmative and cooperative step, joint discussions with the State Water Resources Control Board ("SWRCB")
regarding funding are imprudent.
The fact remains that the District's lawsuit is preventing final contract approval from the SWRCB for project
funding. The lawsuit is the only impediment.
The City must be able to demonstrate to the State an unconstrained revenue source to guarantee repayment
of the loan funds. The State has indicated that only a dismissal of the lawsuit with prejudice would remove the
current barrier to utilizing the Sanitary Sewer System Enterprise Fund as security. Since that does not appear
to be an option, we are continuing to consult the SWRCB to see if there are other alternatives of securing the
funding with other guarantees outside of the Sanitary Sewer System.
The City has provided the District with all of the information and relevant documents related to the Recycled
Water Project. In addition, City staff has uploaded documents related to the Project to the following BOX link:
https://citvofukiah.box.com/v/uvsdpointsofinterest (under the "Recycled Water Project" folder). The District
Board has also received a full presentation from the City that covered plans, details, and costs. Furthermore,
City staff regularly attend District Board meetings in a continued effort to be available for questions and
discussion. The City staff have also offered to be available to make another presentation to the Board if
desired, In all, the District has been provided with the same information and resources afforded to the City to
validate the recycled water project's benefits.
In an effort to bring this item to a conclusion, I recommend a joint meeting between the City Council and the
District Board to discuss and resolve any remaining questions/issues. If this is agreeable, please forward
some acceptable dates/times.
Sincerely,
age Sangiacomo
City Manager
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300 Seminary Avenue• Ukiah•CA•95482-5400
Phone: (707)463-6200 • Fax: (707)463-6204 .cityofukiah.com
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Sage Sangiacomo
From: Sage Sangiacomo
Sent: Thursday, December 1, 2016 10:45 AM
To: 'Frank'
Cc: Kevin Doble; Sean White;Tim Eriksen; Daniel Buffalo; Kristine Lawler; Jarod Thiele; 'Jim
Ronco'; Doug Crane
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Good Morning Frank,
Thanks for your recent engagement in the FY 16/17 budget review. Staff will provide an expedited response to your
questions emailed this morning along with the few remaining questions from Mr. Dickerson's meeting with Mr. Buffalo.
Per the concern I expressed below in the November 10th email,the District has not yet identified the Districts timeline
for your previously identified budget review process that reportedly extends through various staff, committee and
District Board stages before a final joint meeting with the City can be scheduled. As you know,the continuing
resolution for the budget will expire on December 31St. Do we need to extend the resolution or will the Board be ready
to meet?
Sage Sangiacomo
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
P) 707-463-6221
F) 707-463-6740
ssangiacomoAcityofukiah.com
www.cityofukiah.com
www.visitukiah.com
From:Sage Sangiacomo
Sent:Thursday, November 10, 2016 9:21 AM
To: 'Frank'<dm@uvsd.org>
Cc: Kevin Doble<kdobleukiah@gmail.com>; Sean White<swhite@cityofukiah.com>;Tim Eriksen
<teriksen@cityofukiah.com>;Sage Sangiacomo<ssangiacomo@cityofukiah.com>; Daniel Buffalo
<dbuffalo@cityofukiah.com>; Kristine Lawler<klawler@cityofukiah.com>;Jarod Thiele<jthiele@cityofukiah.com>; 'Jim
Ronco'<jim@jimroncoconsulting.com>; Doug Crane<doug.crane@craneofukiah.com>
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Good Morning Frank,
As indicated in the email below,the City staff remains available and ready to discuss the final draft FY 16/17
Budget. The following day after the August 16th joint session,you indicated the District would be ready to engage in the
next day or so. As of November 11th, our staff has not yet heard from District staff regarding the budget.
I'm growing increasingly concerned with the lack of progress on this item and the impending deadline in the continuing
resolution,especially considering the budget review process that the District has previously indicated that it
undergoes. Please forward the timeline for that review and the stage of review the District is currently undertaking (also
noting that City staff remains available to discuss and engage at every stage). This information will help you and I
identify joint meeting date(s)and allow us to get them scheduled with the elected officials prior to the expiration of the
continuing budget resolution(s) and between the limiting holiday period.
Thanks,
Sage Sangiacomo
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
P)707-463-6221
F) 707-463-6740
ssangiacomo@cityofukiah.com
www.cityofukiah.com
www.yisitukiah.com
Original Message-----
From: Frank [mailto: uvs .or ]
Sent:Tuesday,August 16, 2016 10:52 AM
To:Sage Sangiacomo<ssangiac citofukiah.co >
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Thank you, I will be sending certain questions to Sean in the next day or
so.
Frank
Original Message
From: Sage Sangiacomo [mailto:ssangiacomo@cityofukiah.com]
Sent:Tuesday,August 16, 2016 9:54 AM
To: FrankMcMichael (dm@uvsd.org)
Cc: Kevin Doble; 'Jim Ronco'; Sean White;Tim Eriksen;Sage Sangiacomo;
Daniel Buffalo; Kristine Lawler;Jarod Thiele
Subject: UVSD 081616; FY 2016-17 Budget Review
Hi Frank,
You indicated after the joint session last night that you and Mr. Dickerson
will be reviewing the final draft FY 2016-17 Wastewater Fund Budget over the
course of the next two or so weeks. Our staff remains available and ready
to discuss the draft when District staff is ready.
Please contact Mr.White with any questions and/or to schedule a meeting.
Thank you,
Sage Sangiacomo
City Manager
City of Ukiah
2
300 Seminary Avenue
Ukiah,CA 95482
P)707-463-6221
F)707-463-6740
ssangiacomo@cityofukiah.com<mailto:ssangiacomo@cityofukiah.com>
www.cityofukiah.com<http://www.cityofukia h.com/>
www.visitukiah.com<http://www.visitukiah.com/>
3
Presentation Received -Agenda Item 3d
CITY/UVSD LAWSUIT
FINANCIAL UPDATE
DECEMBER 7,2016
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1 of 26
TOPICS
11. FY 20I 6-17 joint budget process update
2. Lawsuit expenditure update
. Lawsuit cost analysis
4. Concerns from last UVSD Board meeting
S. Moving forward
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BUDGET UPDATE
Joint Process Between City and UVSD
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3 of 26
RECENT ACTIVITIES
• Monday,August 15th:
• Continuing resolution passed by both City Council and UVSD Board for FY 2016-17 Budget
• Tuesday,August 16th:
• City Manager and UVSD General Manager communicated
• UVSD General Manager responded that the District would provide questions within short order
• Thursday,November 10th:
• City Manager sent email to UVSD General Manager inquiring about District's progress on the budget review process
• Friday,November 1 I the
• Received communication with UVSD financial consultant listing general topics of discussion regarding budget
• Monday,November 14th:
• Received specific questions from financial consultant for Tuesday meeting
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4 of 26
RECENT ACTIVITIES
(CONT)
• Tuesday,November I Stn:
• Met with UVSD financial consultant
• Reviewed each issue identified in detail
• Several issues remained unclear after discussion
• City committed to researching them further and respond back as quickly as possible
• Thursday,November 17th:
• UVSD financial consultant presented"budget report"to UVSD Board
• Report focused on joint operating budget
• primarily on cost allocation plan and indirect costs
• Saturday,December 3rd:
• City responded to remaining items on financial consultant list
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5 of 26
ADMIN BUDGETS
FISCAL YEAR 20 16- 17
CIT` -WASTEWATER UVSD
. $1,619,994 . $320,850
▪ Billing and collection .. Personnel
▪ Dispatch .. Office expenses
▪ Insurance .. Professional services
▪ Planning studies ▪ Legal
▪ Department administration
▪ Travel and training
▪ City overhead
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%of Total
Wastewater
Operating
CITY WASTEWATER ADMIN Amount Budget
Administrative Activities:
Department administration $ 329,616 6.85%
ADMINISTRATIVE Billing and collections 320,669 6.67%
BUDGET, FY 20 16- 17 Planning studies 275,000 5.72%
Insurance 243,125 5.06%
(CONT) City overhead 240,588 5.00%
Contracted services 95,000 1.98%
City IT 63,139 1.31%
Purchasing use 26,043 0.54%
Dispatch 14,597 0.30%
Corporation yard use 12,217 0.25%
Total administrative budget $ 1,619,994 33.68%
Total wastewater operating budget $ 4,809,486
Assets under management $ 95,504,470
Admin as%of assets under management 1.70%
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70 of Total
UVSD
Operating
UVSD ADMIN Budget Budget
Administrative Activities:
Personnel $ 126,000 39.27%
Auditing and fiscal services 80,000 24.93%
ADMINISTRATIVE Other 65,400 20.38%
BUDGET, FY 20 16- 17 Legal fees 25,000 7.79%
(CONT) Office supplies,services, &materials 21,450 6.69%
Travel and training 3,000 0.94%
UVSD Total administrative budget $ 320,850 100.00%
Total wastewater operating budget $ 320,850
Assets under management* $ 8,510,962
Admin as%of assets under management 3.77%
*Excludes cash assets held by County Treasurer and in private bank account
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ADMIN BUDGETS
FISCAL YEAR 2016-17
(CONT)
CITY ® T TER UVSD
. $1,619,994 in administrative costs . $320,850 in administrative costs
• 33.6% of total operating costs . 100% of total operating costs
Excluding capital expenditures,debt a 3.77% of assets under management
service,and transfers
• 1.7% of assets under management
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LAWSUIT EXPENDITURE UPDATE
City/UVSD Lawsuit-related Expenditures
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10 of 26
Date (Multiple Items) !1
July - October 2016
LEGAL COST Row Labels . Sum of Amount
YEAR-TO-DATE
(OCTOBER 3 I , 2016 ® 2016
DANIEL CROW LEY 61,411 .13
UVSD DUNCAN JAMES LAW OFC 236,711 .41
SETEC SECURITY TECH 1,072.50
SHARP JOHN 16,485.00
Grand Total 315,680.04
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LEGAL COST FY 2017 Boutin Jones, Inc. 26,434.57
YEAR-TO-DATE David Rapport 39,338.29
(OCTOBER 3 1 , 201 6) Geary, Shea,O'Donnell 115,952.23
S/T 181,725.09
City
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12 of 26
LEGAL COST
TOTAL
CITY FV
$499,818.01 $2,800,458.36
. $2,525,047.65 to Duncan James
*Source:Mendocino County Auditor-Controller
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13 of 26
LEGAL COST COMBINED TOTAL
OCTOBER 31 , 2016
$ 3 , 300,276. 37
9
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14 of 26
LAWSUIT COST ANALYSIS
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15 of 26
EFFECTS OF LAWSUIT
(ESTIMATED
5 I .2 - 6 5 .4 million in cost
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16 of 26
EFFECTS OF LAWSUIT
(CONT)
POTENTIAL
COSTS(in millions)
Public/Private
AFFECTED ACTIVITIES Placement Public Offering
Opportunities:
Refunding(refinancing)existing wastewater bond $ 8.1 $ 8.1
Loss of grant funding 16.0 16.0
Inability to secure favorable financing terms for required projects 19.1 33.3
Total opportunity costs 43.2 57.4
Estimated litigation costs:
City 3.0 3.0
U VSD 5.0 5.0
Total estimated litigation costs 8.0 8.0
Total estimated costs $ 51.2 $ 65.4
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CONCERNS FROM LAST UVSD MEETING
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UNREPORTED EXPENDITURES
. District is required to report all expenditures in the published minutes of its meetings.
. Minutes from prior meetings are open for discussion on subsequent agenda prior to
approval and adoption
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UVSD ADMIN BUDGET
REPORTED NOVEMBER 17, 2016
of Total
UVSD
Operating Actual % of
UVSD I Budget Budget 10/31/16 Budget
Administrative Activities:
Personnel $ 126,000 39.27% $ 33,267 26.40%
Auditing and fiscal services 80,000 24.93% 16,800 21.00%
Other 65,400 20.38% 3,693 5.65%
Legal fees 25,000 7.79% 1,025 4.10%
Office supplies, services, &materials 21,450 6.69% 2,830 13.19%
Travel and training 3,000 0.94% - 0.00%
Total administrative budget $ 320,850 100.00% $ 57,615 17.96%
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UVSD BUDGET
UNREPORTED EXPENDITURES
July - October 2016
Row Labels ` ° Sum of Amount
: H 2016
DANIEL CRO
W LEY 61 ,411 .13
DU NCAN JAM ES LAW OFC 236,711 .41
SETEC SECURITYTECH 1 ,072.50
SHARP JOHN 16,485.00
UVSD 75,000.00
Grand Total 390,680.04
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July 2008 to October 31, 2016
Row Labels Sum of Amount
Legal (2013-Present) $ 2,800,458.36
ARBITRATION &MEDI A 1,980.00
UNREPORTED BRELJE & RACE CONSUL 16,542.50
EXPENDITURES DANIEL CROWLEY 92,995.38
(CONT)
DU NCAN JAMES LAW OFC 2,525,047.65
July 2008 to October 31,2016 SARGEANT KIM BALL 34,345.60
SHARP JOHN 103,730.23
SQU AR M I LNER 25,817.00
: t Legal (Pre-2013) $ 75.00
.......HOOPER JASON 75.00
(p1r' / 2Other $ 706,624
.9,'. 8
Grand Total $ 3,507,158.34
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UNREPORTED EXPENDITURES
• District possesses two accounts outside of the City treasury
• County Treasurer
• Private bank
• Based on a limited review,the District does not appear to be following California law when expending District resources from County
Treasury
• California Health and Safety Code,Section 6794 requires:
The[county]treasurer shall pay out money of the district only upon the written order of the board,signed by the president and countersigned by the secretary.The order
shall specify the name of the person to whom the money is to be paid,the fund from which it is to be paid,and shall state generally the purpose for which the payment is to
be made.The order shall be entered in the minutes of the board.(Emphasis added.)
• Based on a limited review,no immediate record was identified of District expenditures from County Treasurer meeting this requirement
• Legal and other professional services fees paid
• Payments to Board members
• These amounts do not appear to be reported to the State Controller for the legally required Special District Annual Report
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UNREPORTED EXPENDITURES
(CONT)
. Remedies for consideration:
▪ A demand that they start complying with the law and do so retroactively to the beginning of
this fiscal year
▪ A complaint to the civil grand jury
▪ A law suit to compel them to comply with the law
▪ If there are any Brown Act violations,a complaint to the DA
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MOVING FORWARD
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STEPS
. Budget
▪ Continuing resolution
▪ Final consideration of FY 2016-17 wastewater budget
. Strategies moving forward with recycled water
▪ Shift to water
. UVSD expenditure concerns
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26 of 26
Agenda Item 5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Special Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 16, 2016
4:30 p.m.
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Special Meeting on November 16, 2016, having been legally noticed
on November 15, 2016. Mayor Scalmanini called the meeting to order at 4:33 p.m. Roll was taken
with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble,
Vice Mayor Jim O. Brown, and Mayor Stephen G. Scalmanini. Staff Present: Sage Sangiacomo,
City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR SCALMANINI PRESIDING.
2. PUBLIC COMMENT
CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:35 P.M.
3. CLOSED SESSION
a. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737
CITY COUNCIL RECONVENED IN OPEN SESSION AT 5:59 P.M.
Report Out from Closed Session (Report was given in the Regular Meeting that took place
directly after this Special meeting.) City Attorney Rapport reported the following:
Council has instructed City Manager Rapport to contact the lawyers for the Ukiah Valley Sanitation
District to work out the details of a mediation of the outstanding disputes, and as a first step those
details will include a requirement for the district to provide a detailed written response and any
counter proposals to the City's written proposal that was submitted to the District in March 2014,
during the original mediation between the City and the District.
5. ADJOURNMENT
There being no further business, the meeting adjourned at 6:00 p.m.
Kristine Lawler, City Clerk
Agenda Item 5b
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
November 16, 2016
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Regular Meeting on November 16, 2016, having been legally noticed
on November 10, 2016. Mayor Scalmanini called the meeting to order at 6:02 p.m. Roll was taken
with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble,
Jim O. Brown, and Stephen G. Scalmanini. Staff Present: Sage Sangiacomo, City Manager;
David Rapport, City Attorney; and Kristine Lawler, City Clerk.
MAYOR SCALMANINI PRESIDING.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation
District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary
Sewer System —Administration.
Presenters: David Rapport, City Attorney; Sage Sangiacomo, City Manager, and Sean White;
Water and Sewer Director.
Report Out from Closed Session held as a Special meeting at 4:30 p.m., prior to the Regular
Council meeting. City Attorney Rapport reported the following:
Council instructed me to contact the lawyers for the Ukiah Valley Sanitation District to work out the
details of a mediation of the outstanding disputes. As a first step those details will include a
requirement for the district to provide a detailed written response and any counter proposals to the
City's written proposal that was submitted to the District in March 2014, during the original
mediation between the City and the District.
Public Comment: Julie Bawcom and Don Crawford; Speaking fora second time: Julie Bawcom.
PowerPoint presentation, given by Sean White, was received.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of November 2, 2016, a Regular Meeting.
b. Minutes of November 4, 2016, a Special Meeting.
c. Minutes of November 8, 2016, a Special Meeting.
Motion/Second: Brown/Crane to approve Minutes of November 2, 2016, a Regular Meeting;
Minutes of November 4, 2016, a Special Meeting; and Minutes of November 8, 2016, a Special
Meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
Page 1 of 6
City Council Minutes for Novel ber '16, 2016, Continued:
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of October— Finance.
b. Notification to City Council of the Purchase of SCADA Maintenance Services at the
Wastewater Treatment Plant (WWTP) from Telstar Instruments for a Total Not to Exceed
$10,735.71 — Water and Sewer.
c. Adopt the Ordinance Amending Portions of Ukiah City Code (UCC) Division 3, Chapters 1 and
2 Pertaining to the Adoption of the Building Codes and Amendments Thereof — Planning and
Community Development.
ORDINANCE NO. 1171
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING PORTIONS OF
DIVISION 3, CHAPTERS 1 AND 2 OF THE UKIAH CITY CODE, PERTAINING TO THE
ADOPTION OF THE BUILDING CODES AND AMENDMENTS THEREOF
d. Authorize Execution of Amendment (COU No. 1213-180-A2) to the Agreement with Rau and
Associates, Inc. in an Amount Not to Exceed $9,930 for Additional Design Work for the Smith
Street Rehabilitation Project and Approve Budget Amendment— Public Works.
e. Approval of Amendment (COU No. 1516-141-A1) with SHN Consulting Engineers and
Geologists for Construction Management and Inspection Services for the North State Street
Sewer Main Improvement Project in the Amount of $4,146 and Approval of Corresponding
Budget Amendment—Public Works.
f. Adoption of Ordinance Amending Division 6, Chapter 3, Articles 1, 2, and 3 of the Ukiah City
Code and Adopting the 2016 California Fire Code— Fire.
ORDINANCE NO. 1172
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 6,
CHAPTER 3, ARTICLES 1, 2, AND 3, OF THE UKIAH CITY CODE, ENTITLED: FIRE
PREVENTION CODE, TO ADOPT THE 2016 EDITION OF THE CALIFORNIA FIRE CODE,
INCLUDING ADDITIONS OR AMENDMENTS THERETO TO ADDRESS LOCAL
CONDITIONS
g. Authorize Execution of Amendment (COU No. 1516-229-A3) to the Agreement with SHN in an
Amount Not to Exceed $25,266 for Additional Services for the North State Street - Low Gap
Road Storm Drain and Traffic Signal Project and Approve Budget Amendment— Public Works.
Motion/Second: Crane/Doble to approve Consent Calendar Items 7a-g, as submitted. Motion
carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini.
NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Presenter: M. J. Gerard.
9. COUNCIL REPORTS
Presenters: Councilmember Mulheren and Mayor Scalmanini.
Page 2 of 6
City Council Minutes for Novel ber '16, 2016, Continued.
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
a. Resolution and Urgency Ordinance, Setting Aside the Costco Wholesale Project's EIR,
EIR Addendum, Site Development Permit and Airport Industrial Park Land Use Map
Amendment— Planning and Community Development.
Presenters: Kevin Thompson, Interim Planning Director and David Rapport, City Attorney.
Note: The City Attorney determined that this is not a Public Hearing.
Public Comment: James Houle.
Motion/Second: Doble/Brown to adopt Resolution (2016-62) with an amendment to include the
vote with the 7th `Whereas'. Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
Motion/Second: Doble/Crane to introduce Urgency Ordinance, by title only. Motion carried by the
following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None.
ABSENT: None. ABSTAIN: None.
City Clerk, Kristine Lawler, read the Ordinance title.
Motion/Second: Doble/Brown to introduce and adopt the Urgency Ordinance setting aside Costco
Wholesale EIR, EIR Addendum Site Development Permit and Amendment to the Airport Industrial
Park Plan Development. Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
ORDINANCE NO. 1173
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH SETTING ASIDE
ORDINANCE NO. 1146 AND REINSTATING ORDINANCE NO. 1098 AND THE AIRPORT
INDUSTRIAL PARK LAND USE MAP AS THEY READ IMMEDIATELY PRIOR TO THE
ADOPTION OF ORDINANCE NO. 1146
b. Discussion and Direction on Proposed Marijuana Dispensary Ordinance and Negative
Declaration and if Appropriate, Continue the Corresponding Public Hearing to a Date
Certain to Consider Adoption — Planning and Community Development.
Presenters: Kevin Thompson, Interim Planning Director and Darcy Vaughn, Assistant City
Attorney.
PUBLIC HEARING WAS OPENED AT 7:05 P.M.
Public Comment: Barbara McClain, M. J. Gerard, Chris Watts, Frank Kibbish, Josh Blakely,
Steely Inove, Monique Tejasri, Mary Elliot, Mark Hilliker; Speaking for a second time: M. J. Gerard,
Barbara McClain, Monique Tejasri, Chris Watts, and Frank Kibbish.
PUBLIC HEARING WAS CLOSED AT 8:33 P.M.
Council Consensus to direct ad hoc and staff to bring back: a map showing all parcels where
dispensaries could be located using both the 250 and 500 foot restrictions; a list of all uses within
all zoning designations; and show which would go to the Planning Commission and which would
go to the Zoning Administrator.
Page 3 of 6
City Council Minutes for Novel ber '16, 2016, Continued
Motion/Second: Crane/Brown to continue the public hearing to January 18, 2017. Motion carried
by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES:
None. ABSENT: None. ABSTAIN: None.
c. 1) Prop 218 Public Hearing: Adjustments to Rates, Fees, and Charges for Residential
Solid Waste Curbside Collection; and 2) Receive "City Manager's Report" on
Recommendation of Adjustments to Solid Waste Rates, Fees, and Charges for
Residential and Commercial Curbside Collection and Transfer Station Tipping Fee, and
Schedule a Second Public Hearing — Public Works.
Presenters: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; and Tim Eriksen,
Public Works Director/City Engineer.
PUBLIC HEARING WAS OPENED AT 8:38 P.M.
Public Comment: Louisa Morris, Solid Waste General Manager.
PUBLIC HEARING WAS CLOSED AT 8:40 P.M.
Motion/Second: Crane/Doble to continue the Public Hearing to December 7, 2016 at 6:15 PM,
pursuant to Ukiah City Code Sections 3950-3957 to consider adjustments to residential and
commercial solid waste collection rates, fees, and charges and adjustments to the Transfer Station
Tipping Fee. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown,
and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
RECESS 8:44— 8:59 P.M.
12. UNFINISHED BUSINESS
a. Authorize Execution of Amendment to the Agreement with GHD in an Amount Not to
Exceed $130,746 for Supplemental Design Services for the Redwood Business Park
Transportation Improvements and the Talmage Interchange Projects and Approve
Budget Amendment—Public Works.
Presenter: Tim Eriksen, Public Works Director/City Engineer.
Public Comment: Chris Watts.
Motion/Second: Doble/Mulheren to authorize execution of amendment (COU No. 1213-142-A9) to
the agreement with GHD in an amount not to exceed $130,746 for supplemental design services
for the Redwood Business Park Transportation Improvements and the Talmage Interchange
Projects and approve budget amendment. Motion carried by the following roll call votes: AYES:
Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
b. Approval of Amendment No. 2 to GHD, Inc. in the Amount of $102,938 for Engineering
Design and Construction Oversight Services for Wells #4 and #9 and Corresponding
Budget Amendment—Public Works.
Presenters: Sean White, Director of Water and Sewer and Jarod Thiele, Public Works
Management Analyst.
Motion/Second: Crane/Mulheren to approve Amendment No. 2 (COU No. 1314-200-A2) to GHD,
Inc. in the amount of $102,938 for engineering design and construction oversight services for Wells
#4 and #9 and corresponding budget amendment. Motion carried by the following roll call votes:
AYES: Crane, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
Page 4 of 6
City Council Minutes s for Novel ber '16, 2016, Continued
c. Award of Contract to SMB Environmental for the Preparation of an Environmental
Impact Report for the Ukiah Landfill Closure Project in the Amount of $147,977 and
Approval of Corresponding Budget Amendment—Public Works.
Presenters: Tim Eriksen, Director of Public Works/City Engineer and Jarod Thiele, Public Works
Management Analyst.
Public Comment: Chris Watts.
Motion/Second: Crane/Mulheren to award of contract (COU No. 1617-141) to SMB Environmental
for the preparation of an Environmental Impact Report for the Ukiah Landfill Closure Project in the
amount of $147,977 and approval of corresponding budget amendment. Motion carried by the
following roll call votes: AYES: Crane, Doble, Brown, and Scalmanini. NOES: None. ABSENT:
None. ABSTAIN: None.
13. NEW BUSINESS
a. Introduction of the Ordinance Amending Section 2000.3 in Chapter 12 in Division 1 of
the Ukiah City Code, Entitled "Ukiah Skate Park Rules And Regulations" Pertaining to
Hours of Skate Park Operations— Community Services.
Presenter: Tam i Bartolomei, Community Services Administrator.
Motion/Second: Crane/Brown to introduce the Ordinance by title only. Motion carried by the
following roll call votes: AYES: Crane, Doble, Brown, and Scalmanini. NOES: None. ABSENT:
None. ABSTAIN: None.
City Clerk, Kristine Lawler, read the Ordinance title.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2000.3 IN
CHAPTER 12 IN DIVISION 1 OF THE UKIAH CITY CODE, ENTITLED "UKIAH SKATE PARK
RULES AND REGULATIONS"
Motion/Second: Crane/Brown to introduce the Ordinance by title only amending Section §2000.3
of Chapter 12, Division 1 of the Ukiah City Code, entitled "Ukiah Skate Park Rules and
Regulations" pertaining to hours of skate park operations. Motion carried by the following roll call
votes: AYES: Crane, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN:
None.
CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:35 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel —Anticipated Litigation
Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of
potential cases (1) (Landfill)
b. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737
Page 5 of 6
City ncil Minutes for Novel ber '16, 2016, Continued:
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior
Court, Case No. SCUK-CVG-11-59459
e. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUKCVPT 14-63579
f. Conference with Real Property Negotiators
(Cal. Gov't Code Section 54956.8)
Property: 429 South Dora St. Ukiah, CA 95482
Negotiator: Sage Sangiacomo, City Manager
Negotiating Parties: City of Ukiah and Ukiah Unified School District
Under Negotiation: Price & Terms of Payment
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:47 p.m.
Kristine Lawler, City Clerk
Page 6 of 6
ITEM NO.: 7a
MEETING DATE: December 7, 2016
AGENDA SUMMARY REPORT
City of utj�
SUBJECT: APPROVAL OF CONTRACT AMENDMENT WITH GRANICUS, INC. TO ADD A
PORTABLE ENCODER AND AN AGENDA WORKFLOW COMPONENT, AND APPROVE
CORRESPONDING BUDGET AMENDMENTS
Summary: Council will consider approving an amendment to the agreement with Granicus, Inc., the
company that facilitates the recording and publication of agendas and minutes for City meetings, to
include a portable encoder that provides audio visual recording and internet broadcasting of off-site
meetings, and for an agenda workflow component to simplify the agenda publication process and to
reduce costs in staff time and publication errors.
Background: The City has been using the Granicus program with success since 2010. Currently,
Granicus is used to record the meetings for the Planning Commission and City Council that take place in
the Council Chamber. The meeting recordings can be bookmarked by the item allowing public and staff
access to specific discussions without listening to the entire meeting.
The Portable Encoder is hardware that would allow the same type of audio visual recordings and the
ability to stream live from any location, and then upload these recordings to the agendas and minutes
page on the City's website. This would be useful for Strategic Planning sessions and other workshops
that take place at the Conference Center, as well as Board and Commission meetings (Traffic
Engineering Committee; Parks, Recreation and Golf Commission; Paths, Open Space and Creeks
Commission, etc.) that take place in conference rooms, along with other off-site meetings and meeting
locations.
Peak Agenda is an agenda workflow component that would simplify the current process of placing items
onto the agenda. Presently, the agenda process is as follows:
• Department drafts staff report and submits to the City Clerk in a Word format.
• The City Clerk's office formats, edits, and proofs for grammar and punctuation and submits to City
Manager.
• The City Manager edits for content and then either gives it back to the department for corrections,
or finalizes and gives to the City Clerk for publication.
• The City Clerk converts all finalized reports into PDFs, and places them in an uploading folder.
• Once all items are in, the City Clerk copies the title of each item and pastes it into a draft agenda
in Word format. Once the draft agenda is finalized, it is then converted into a Text File and a PDF
in order to upload to Granicus and BOX.
• The City Clerk goes into Granicus and uploads the corresponding agenda report and attachments
for each agenda title.
Continued on Pa!e 2
RECOMMENDED ACTION(S): Approve a contract amendment with Granicus, Inc. to add a Portable Encoder
and the Peak A.enda •ro•ram, and a•'rove comes.ondin. bud•et amendments. aa
ALTERNATIVES: Do not a..rove contract amendment and continue with current •rocesses.
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager
Prepared by: Kristine Lawler, City Clerk and Mary Horger, Procurement Manager
Coordinated with: Scott Shaver, Information Technology Administrator and Daniel Buffalo, Finance Director
Presenters: Kristine Lawler, City Clerk and Mary Horger, Procurement Manager
Attachments: 1. Granicus Proposal
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No,in upper right corner of agreement when drafted..
Approved: ,.
a. S 'i_ o, City Manager
Page 2 of 3
Issues that have arisen from this process are:
• Staff time it takes to process each agenda item.
• If there are multiple people working on an item (i.e. multiple Staff, City Attorney, City Manager,
City Clerk), and the report is being emailed from person to person, it is easy to get the reports
mixed up and end up with an incorrect report, or additional staff time to determine what's what.
• Using and converting multiple programs, which takes time and sometimes has complications.
Using Peak Agenda, will simplify this process by the following:
• The staff report is written in the program.
• There is a clear routing system so that each person makes their edits in turn and there is no
confusion of which document is the current one, and whether the document contains various
people's edits.
• The program includes a comment bar, so that an on-going dialogue can take place and be
recorded and seen by all players.
• The program is in a set format so that time spent on formatting the reports is no longer necessary.
• Once the documents are signed off in the program, they are automatically uploaded to the agenda
in Granicus (attachments can still be uploaded in all formats.)
• Multiple meeting agendas can be worked on at once, and Peak Agenda gives an instant status of
where each item is in the process.
• Numerous references have indicated that the program is easy to use.
Discussion: Granicus' proposal for the additional hardware and software is provided as Attachment 1.
Pricing includes the following:
Monthly cost for the additional software:
Portable Encoder Software: $200.00/month
Peak Agenda Management Software: $400.00/month
One-time cost for the additional hardware:
Portable Encoder Hardware $6,500.00
(plus tax)
Shipping $125.00
One-time installation cost:
Portable Encoder Software Installation and $875.00
Configuration Services
TOTALS:
Monthly Cost $600.00/month
Upfront One-time Cost $7,500.00
(plus tax)
Granicus has a promotional offer (expiring December 31st) for a three month free subscription to Peak
Agenda, which represents a $1,200.00 savings. The three months would start after software installation
and training. If in those three months staff decides that the program does not fulfill the City's
expectations, it can be cancelled at no cost to the City.
If approved, the current Granicus agreement will be amended to include these additional costs.
Page 3 of 3
The implementation of a portable encoder system will also require the purchase of a video camera,
stand, etc. This equipment will be purchased elsewhere, and will be an additional cost of approximately
$5,300.00.
The software cost for the remaining six months in fiscal year ending 2017 will be $2,400.00, and will be
paid from the I.T. software account 20922900.54320. The remaining software cost will be budgeted for in
future fiscal years. The one-time hardware and installation cost, including the video camera and
miscellaneous accessories, will be approximately $13,400.00, and will be paid from the Information
Technology supplies account 20922900.54100. Funds are not available in this account, so a
corresponding budget amendment will need to be approved.
There is $81,978.55 available in account 2510000.39046, which is a fund that was originally established
for I.T. Department upgrades. There is also $22,337.65 available in account 22000000.38196 that was
established for I.T. Department equipment reserve. Staff would like Council's authorization to transfer
both amounts into the IT internal service fund 209 to finance this upgrade to the Granicus system and to
establish a capital reserve fund for future IT infrastructure upgrades and improvements.
It is staffs recommendation that Council approve the request to amend the Granicus contract to include
the items as outlined above, and approve corresponding budget amendments.
FISCAL IMPACT:
Budgeted New Appropriation Budget Amended
Amount in Source of Funds Account Number Amendment Budget Amount
16-17 FY (Title& No.) Required
$203,800 Software 20922900.54320 Yes El No ® $203,800
$15,600 Supplies 20922900.54100 Yes ® No ❑ $29,000
FROM: TO:
$81,978.55 Special Projects 25100000. 20900000. Yes ® No ❑ $68,578.55
Reserve 39046 39046
FROM: TO:
$22,337.65 Equipment Reserve 22000000. 20900000. Yes ® No ❑ $22,337.65
Fund 38196 39046
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Executive Summary
This proposal is based on conversations between Chavin Muniz and Kristine Lawler and aligns with Ukiahsexisting
Granicus services.
Ukiah currently utilizes Granicus for streaming meeting audio and publishing meeting information to the public Website
for citizen access. Granicus offers a fully web-based agenda management software, called Peak Agenda,which integrates
seamlessly with the existing Granicus streaming platform, and will reduce the current workload required to prepare for
streaming events.Additionally, Peak Agenda will automate the agenda creation process, and help increase efficiency in
both agenda and minutes preparation.
In addition I want to offer a promo for PEAK, it is a 3 month trial period. For the first three months of service you will not
be charged for PEAK, a savings of$1200. Invoices for PEAK will begin when the three month trial period is complete.
Please note that after December 31st, 2016 this promotion will no longer be applicable.
'This proposal also includes the addition of a new portable SDI encoder, designed to record and stream meetings off-site
or back and forth from various meeting rooms.The portable encoder is a military grade laptop with built-in encoder
card and Granicus software.
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Pricing 3rea <down 'or your Solution
Software as a Service
Name Qty Unit(Monthly) Total(Monthly)
Portable Encoder Software 1.0 Unit(s) $200.00 $200.00
Peak Agenda Management
1.0 Package $400.00 $400.00
Software
TotaD Software Monthiy Cost: $600.00
Hardware
Total
Name Qty Unit(Upfrortt) ..
(Urrfront)
Portable Encoder Hardware(SDI) 1.0 Unit(s) $6,500.00 $6,500.00
Shipping- Large Item 1.0 $125.00 $125.00
TotaD Hardware Upfront: $6,625.00
Professorial Senlices
Name Qty Unit(Upfront) Total(Upfront)
Portable Encoder Software Installation
1.0 Service(s) $875.00 $875.00
and Configuration Services
TotaD Services Upfront: $875.00
TotaD Upfront Cost: $7,500.00
TotaD Monthiy Cost: $600.00
Current Monthiy TotaD Cost: $771
New Monthiy TotaD Cost: $1,371
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Gran'cus Portable -Inc{]der
Granicus' new Portable Encodersolution isahardware andsowareproductaimedatmakingiteasyforyoutoeasi|y
record, manage, and live streamhi�h'qua|itymeetings&videos��VVe'veup�radedourso�waretousethe |atestvideo
technology and matched ita nimble and robust, mi|itary'grade |aptopform factor.You'|| beab|eto takethis so|ution
and work offline oronline atconference centers, office bui|din�s' counci| rooms' andanyothermeetin� roomyouwant�
Rigorously tested and certified towork with Granicus technology,the Portable Encoder allows you to maintain the
highest level of service to your citizens at a low monthly cost.
• Stream from any location, anytime,with an internet connection
• Portable device compatible video
• Ability to work on&offline
• Easy to transport&manage
• Simplified meeting setup
As a fully-managed solution, Granicus will provide customers with all necessary upgrades, repairs or replacements to
ensure the appliance works effectively on the Granicus platform.
The GranicusPortable Encoder can beconfigured tosuppo� |oca| |iveandon'demandstreaming� Eachdeviceis
equipped with 5OOGBsoflocal storage, orroughly 5OOhoursatstandardbitrates� Granicusprovidesun|imitedcloud
content storage and retention. Finally the Portable Encoder is military grade and strong enough to work in any video
encoding environment.
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• World's most experienced provider of government transparency,citizen participation, meeting efficiency, and
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product(s).Thereafter' Client will be billed annually in advance. Client agrees to pay all invoices from Granicus
within thirty(30)days of receipt of invoice. Client acknowledges that products may be delivered and fully
operational separate from the other purchased products.
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. .~ ITEM NO.: 7b
MEETING DATE:
December 7, 2016
City of Ukiah
AGENDA SUMMARY REPORT
SUBJECT: POSSIBLE ADOPTION OF THE ORDINANCE AMENDING SECTION 2000.3 IN CHAPTER
12 IN DIVISION 1 OF THE UKIAH CITY CODE, ENTITLED "UKIAH SKATE PARK RULES
AND REGULATIONS"
Summary: On November 16, 2016, the City Council introduced this Ordinance amending Section 2000.3
in Chapter 12, Division 1 of the Ukiah City Code, entitled "Ukiah Skate Park Rules and Regulations".
Specifically, the first sentence in subsection (E)(1) of Section 2000.3 is amended to read as follows:
The hours of use of the skate park shall be from 8 a.m. to 5 p.m. during standard time and
8 a.m. to 8 p.m. during daylight savings time.
The vote was unanimous, 5-0, as a result the ordinance can be adopted as a consent calendar item.
The ordinance if adopted, will become effective on January 6, 2017, thirty days after its adoption on
December 7, 2016
Discussion: Staff recommends adopting the ordinance amending Section 2000.3 of Chapter 12,
Division 1 of the Ukiah City Code, entitled "Ukiah Skate Park Rules and Regulations" pertaining to hours
of skate park operations.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
16-17 FY (Title&No.) Required Purchase Order
No.
N/A N/A N/A Yes ❑ No Z N/A
RECOMMENDED ACTION(S): Adopt Ordinance amending Section 2000.3 of Chapter 12, Division 1 of the
Ukiah City Code, entitled "Ukiah Skate Park Rules and Re•ulations".
ALTERNATIVES: Leave the affected City Code sections unchanged or provide instructions to staff on
desired amendments to the ordinance.
Citizens advised: N/A
Requested by: Tami Bartolomei
Contact/Prepared by: Tami Bartolomei
Coordinated with: Darcy Vaughn, Assistant City Attorney
Presenter: Tami Bartolomei
Attachment: 1A—Ordinance amending the Ukiah City Code, Section 2000.3 Chapter 12, Division 1 of
the Ukiah City Code, entitled "Ukiah Skate Park Rules and Regulations".
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: U Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved:
�a Sa' taco ��o, City Manager
ATTACHEMENT 1 A
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION 2000.3 IN
CHAPTER 12 IN DIVISION 1 OF THE UKIAH CITY CODE, ENTITLED "UKIAH SKATEPARK
RULES AND REGULATIONS"
The City Council of the City of Ukiah hereby ordains as follows:
SECTION ONE.
Ukiah City Code Section 2000.3 in Division 1, Chapter 12 of the Ukiah City Code, is hereby amended
to read as follows (unchanged text is omitted and is shown by "* * *"):
§ 2000.3: UKIAH SKATEPARK RULES AND REGULATIONS
* * *
E. Regulation Of Use And Rules Of Conduct: Any person using the skatepark shall comply with the
following rules and regulations:
1. Hours: The hours of use of the skatepark shall be from 8 a.m. to 5 p.m. during standard time and 8
a.m. to 8 p.m. during daylight savings time. Use of the park at any other time is prohibited unless a
special permit is secured and approved by the city manager or his or her designee
* * *
SECTION TWO.
1. Severability: If any section, subsection, sentence, clause or phrase of this Ordinance is for
any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision
shall not affect the validity of the remaining portions of the Ordinance. The City Council of the City of
Ukiah hereby declares that it would have passed this Ordinance and each section, subsection,
sentence, clause and phrase thereof irrespective of the fact that one or more sections, subsections,
sentences, clauses or phrases may be held invalid or unconstitutional.
2. Publication: Within fifteen (15) days after its adoption, this Ordinance shall be published once
in a newspaper of general circulation in the City of Ukiah. In lieu of publishing the full text of the
Ordinance, the City may publish a summary of the Ordinance once 5 days prior to its adoption and
again within fifteen (15) days after its adoption.
3. Effective Date: The ordinance and shall become effective thirty (30) days after its adoption.
Introduced by title only on November 16, 2016, by the following roll call vote:
AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Mayor Scalmanini
NOES: None
ABSENT: None
ABSTAIN: None
Adopted on December 7, 2016 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
, Mayor
ATTEST:
Kristine Lawler, City Clerk
1
Presentation Recieved -Agenda Item 10
Hydroelectric Plant
Turbine Gate Repair
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i . ITEM NO.: 11 a
i
MEETING DATE: December 7, 2016
City of Ukiah
AGENDA SUMMARY REPORT
SUBJECT: PUBLIC HEARING, CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTION
ADJUSTING SOLID WASTE RATES, FEES, AND CHARGES FOR RESIDENTIAL AND
COMMERCIAL CURBSIDE COLLECTION AND POSSIBLE ADOPTION OF
RESOLUTION ADJUSTING TRANSFER STATION TIPPING FEES
Summary: Under the provisions of Ukiah City Code Sections 3950-3957, consider the following Agenda
Summary Report (ASR) (herein referred to as the "City Manager's Report"), first presented to the City
Council and made available to the public on November 16, 2016, and conduct a public hearing on
adjustments to the residential and commercial curbside solid waste collection rate schedules and
Transfer Station Tipping Fee.
Background: In addition to Prop 218 requirements to adjust solid waste rates, fees, and charges for
residential customers, which was completed on November 16, 2016, Ukiah City Code Sections 3950-
3957, which were last amended in 1975 and have not been updated to accommodate the rate setting
procedure in Proposition 218, requires the City Council to hold a public hearing and provide in advance a
City Manager's report and recommendation on any adjustment to utility rates, fees, and charges. These
procedures have been performed.
Discussion: To satisfy the requirements of both Prop 218 and the City's code sections 3950-3957, staff
recommended conducting two public hearings. The first hearing was held on November 16, 2016, to
address Prop 218 noticing requirements for adjustments to fees, rates, and charges for residential
curbside solid waste collection only. These fees are what the City has determined to be subject to Prop
218 due to the characteristics of the fee, those being property-related and mandatorily required of all
residential property owners/tenants. Prior to this hearing, written protests from residential property
owners/tenants were received; no public comment was made during the afforded time of the hearing.
The second public hearing on December 7, 2016, is to satisfy separate City noticing requirements, when
residential solid waste collection rates will be open for public input again, along with commercial curbside
solid waste collection rates, fees, and charges and the adjustment to the Transfer Station Tipping Fee.
Continued on Page 2
RECOMMENDED ACTION(S): Conduct a public hearing, pursuant to Ukiah City Code Sections 3950-3957,
and adopt resolution adjusting residential and commercial solid waste collection rates, fees, and charges
and ado et resolution ad'ustin• the Transfer Station Ti••in• Fee.
ALTERNATIVES: Do not approve but provide direction to staff.
Citizens advised:
Requested by: Sage Sangiacomo, City Manager
Prepared by/Contact: Daniel Buffalo, Finance Director
Coordinated with: David Rapport, City Attorney; Tim Eriksen, Public Works Director
Presenters: Sage Sangiacomo, City Manager
Attachments: Attachment 1: Transfer Station Tipping Fee Resolution and Rate Schedule
Attachment 2: Transfer Station Tipping Fee Adjustment Calculation Schedules
Attachment 3: Curbside Solid Waste Rate Adjustment Resolution and Rate Schedule
Attachment 4: Curbside Rate Ad'ustment Calculation Schedules
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement Noin upper right corner of agreement when drafted..
Approved: ,
S e hgi omo, City Manager
Page 2 of 2
solid waste collection rates, fees, and charges and the adjustment to the Transfer Station Tipping Fee.
Following that public hearing, Council will consider two resolutions for adoption: the first for residential
and commercial solid waste curbside collection rates, fees, and charges; the second for adjustment to the
Transfer Station Tipping Fee, which is necessary to fund the closure, post-closure, and corrective action
plan of the landfill.
The rate setting process began with a rate request submitted by the Ukiah Waste Solutions, Inc.
(Company) asking for an increase in rates of 0.21%. Staff considered the component costs of this rate
request and studied the company's reviewed financial statements to arrive at a rate decrease of the
Company's existing rates of (0.86%), or 1.07% less than requested by the Company. It should be noted
that the Company is receiving a decreased rate of (0.86%) even while adding the new Mixed Organic
Waste collection service.
Separately, the City Council Landfill Closure Ad Hoc Committee recommended an increase of twelve
dollars ($12) per ton in the Transfer Station disposal surcharge. Staff then applied the effect of that
recommended amount to the Company's rate decrease to arrive at a recommended net increase in rates
of 3.59%. The proposed curbside rates include an increase in the transfer station gate fee from $81.21 to
$92.90, which includes the $12 landfill closure surcharge.
The proposed increase related to the disposal surcharge is necessary to fund the CalRecycle mandated
costs of closure, post-closure, and corrective action plan of the City's landfill, while continuing to allow the
City's solid waste hauler to recover the cost of providing service to customers and meet its diversion
goals. If approved by Council, initial rates shall be implemented for service commencing on January 1,
2017, as set forth in Exhibit A to the Transfer Station Tipping Fee Resolution and Rate Schedule
(Attachment 1). Detailed calculations used to derive the rate are included here as well (Attachment 2).
After careful consideration of costs and funding requirements, staff developed an initial rate adjustment
amounting to 3.59% for nearly all curbside service. As an example, the change to the curbside rate for a
residential 32-gallon can would be $0.65 per month, raising the current, monthly rate from $18.17 to
$18.82. Few exceptions to note where the rate adjustment appears higher are due to the effects of
rounding to the nearest cent or to make necessary modifications for regular trash collection of smaller
service receptacles due to changing conditions in the recycling market.
Over the next five years, these proposed rates to residential and commercial service allow for an annual
adjustment for changes in the San Francisco Bay Area Consumer Price Index for All Urban Consumers
(CPI-u), as reported in April of each year; for potential changes in the fuel index; and to allow for various
pass-through disposal and other fees that may occur but yet are unknown. If approved by Council, initial
rates shall be implemented for service commencing on January 1, 2017, as set forth in Exhibit A to the
Curbside Solid Waste Rate Adjustment Resolution (Attachment 3). Detailed calculations used to derive
residential and commercial curbside collection rates are included here as well (Attachment 4).
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes 0 No 0 N/A
ATTACHMENT 1
RESOLUTION NO. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING A REVISED RATE
SCHEDULE FOR THE UKIAH TRANSFER STATION FOR FIVE-YEAR PERIOD COMMENCING
JANUARY 1, 2017- DECEMBER 31, 2021
WHEREAS:
1. Solid Waste Systems of Ukiah, Inc. ("Company") operates a Transfer Station on Plant Road
near Ukiah for the receipt and processing of solid waste ("Operations") from City of Ukiah ("City") and
County of Mendocino franchised waste haulers and self-haulers, pursuant to the Second Amended
and Restated Transfer Station Agreement ("Transfer Station Agreement"), dated October 7, 2015; and
2. Section 6.1 of the Transfer Station Agreement adopted rates ("Tipping Fees") for
Operations, as described in Section 4. Section 6.2 provides for annual modification of Tipping Fees
based on increases or decreases in the Consumer Price Index, the Fuel Index and Pass-through
Costs. Pass-through Costs include the cost of disposing of solid waste received at the Transfer
Station at a properly licensed solid waste landfill; and
3. Section 6.4 of the Transfer Station Agreement provides that every five years, beginning no
later than April 2, 2016, for the rates effective on January 1, 2017, and every five years thereafter, the
City shall conduct a review of the Tipping Fees to determine whether the automatic annual
adjustments adequately account for the actual increases or decreases in the Company's reasonable
operating costs; and
4. In conducting the five year rate review the City may conduct such investigation as it deems
appropriate and the Company must cooperate with that investigation which may include the inspection
and copying of Company records and a Review or Audit of the Company's financial records by a City
retained Certified Public Accountant ("CPA"); and
5. The City staff and its retained CPA conducted an investigation they deemed appropriate,
including a review of the Company's financial statements, as reviewed by Moss Adams, LLP, a major
national accounting firm, and other Company financial records; and
6. The results of the investigation and the staff's recommendations, including the data relied
upon and the staff's analysis and recommendations, were summarized in the Agenda Summary
Report for the City Council meeting on September 21, 2016, and have been publically available on the
City's website at http://www.cityofukiah.com/solidwastenotice/; and
7. This same information is incorporated into a "City Manager's Report" and recommendation
pursuant to Ukiah City Code Section 3952, which has been publically available
at http://www.cityofukiah.com/solidwastenotice/ for not less than 10 days prior to the December 7,
2016, rate hearing; and
9. The proposed adjustments in the Transfer Station Rates are reflected as a Pass-through
cost in the notice and rate schedule for the City's curbside waste collection rates which are scheduled
for hearing on November 16, 2016; and
10. Forty-seven days prior to the hearing scheduled for November 16, 2016, the City has
provided direct mail notice of the proposed curbside collection rates to every owner of property in the
Page 1 of 3
ATTACHMENT 1
City, as listed on the Mendocino County tax records, and every customer of curbside waste collection
services in the City; and
10. The City Clerk has published notice in the Ukiah Daily Journal of the proposed Tipping Fee
adjustments in compliance with Ukiah City Code Section 3954; and
11. After conducting the hearings on November 16, 2016 and December 7, 2016, and
considering all of the evidence, statements and arguments presented during the hearings, the City
Council determined that the proposed rate schedule, attached hereto as Exhibit A ("Initial Rate
Schedule") provides reasonable rate adjustments which are fair to both the Company and the
ratepayers;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby
adopts the Initial Rate Schedule, as set forth in Exhibit A.
BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be
effective on January 1, 2017. All prior rate schedules in conflict herewith are repealed upon the
effective date of the new schedule. All other contract conditions for service remain unaltered and in
full effect and the City Clerk shall cause the publication of this resolution in the Ukiah Daily Journal
within 10 days following Council action on December 7, 2016, pursuant to the provisions of Section
3957 of the Ukiah City Code.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 7th day
of December 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 2 of 3
EXHIBIT A
Solid Waste Systems, Inc.
Transfer Station Initial Rate Schedule
Effective Date January 1, 2017
2017
Item Rates
MSW -Ton $92.90
MSW Yard $21.20
Upto3
Minimum Gate Fee - MSW cans $10.60
After 3
Per Can Rate -32 gallon cans $3.55
Green Waste -Ton $42.05
Green Waste -Yard $6.15
Minimum Gate Fee - Green Waste $6.05
Mixed Load -Additional Charge $18.80
Appliances $10.35
Oil Filters -Small $0.35
Oil Filters - Medium $0.65
Oil Filters - Large $0.90
Concrete -Ton $65.95
Dirt-Ton $65.95
Sheetrock - Clean $42.05
Sheetrock - Dirty $65.95
Tires-Bicycle $1.20
Tires - Motorcycle $2.30
Tires -Passenger Car $3.45
Tires-Passenger Car with Rim $5.40
Tires-Truck $7.30
Tires-Truck with Rim $9.85
Tires-Tractor 43.45- 328.65
E-Waste - Computers No Charge
E-Waste - Monitors No Charge
Scrap Metal No Charge
Page 3 of 3
ATTACHMENT 2
1 Operating costs subject to CPI
a Total per SWS: $1,468,787.62
b Staff adjustments
Fuel cost subtracted from CPI base should be$163,257.57
instead of$148,989.94.This is a change of$14,267.63
Adjusted total per Staff: $1,454,519.99
Page 1 of 15
Solid Wastes Systems Transfer Station
Annual Adjustment Calculations
Effective Date January, 2017
Using 2015 Year Data
COSTS Subject to adjustment Cost Index Adjustment Allowed
Operating Costs subject to CPI $1,454,519.99 CPI $ 14,690.65
Fuel 163,257.57 Fuel (26,841.27)
Fuel-change of location One-time $37,684.97
Disposal-Garbage $1,034,037.26 Contract rate Pass Through ($411,138,00)
Disposal-Processing $186,522.89 Negotiated Pass Through $ -
Truck&Driver to Potrero One-time $133,903.01
New Water Board Regulations Pass Through $20,000.00
Maint/Prop Tax$2.36/ton $82,839.96 Contract rate Pass Through $ -
City Rent$10/ton $351,016.80 Lease rate Pass Through $ -
City Landfill Fee$14./ton $70,203.36 Set by City Pass Through $ 421,220.16
MSWMA Fee$5/ton $175,420.92 Set by City Pass Through $ -
Total COSTS Subject to adjustment $3,517,818.75 $189,519.52
Adjusted Costs $3,707,338.27
Revenue base
Comparison Year Revenue $3,392,700.00 SWS Target return on revenue
Fuel Index adjustment ($26,841,27)
Fuel adjustments destination change $37,684.97 $2,982,358.64 $91,946.12
Landfill Destination Change $133,903.01 Calculated return $91,946.12
Disposal-garbage ($411,138,00) Return over Targel $0.00
Disposal-processing $0.00
CPI adjustment $14,690.65
Construction/Lease$2.36/ton $0.00
Negative Operating Costs Recovery $66,983.56
New Water Board Regulations $20,000.00
City Landfill Fee increase$12 $421,220.16
Allowed Return $150,081.31
Revenue change $406,584.39
Adjusted revenue $3,799,284.39
Revenue More(Less)than expenses $91,946.12 2.94% (excluding$collected for others)
Current Adjustment New
Contractor Rate increase as a percent -0.43% $74.21 ($0.31) $73.90
MSWMA Rate increase as a percent $5.00 $0.00 $5.00
City Rate increase as a percent $2.00 $12.00 $14.00
I $81.21 Total Rate $92.90
!EFFECTIVE RATE ADJUSTMENT PERCENT 14.39%
Summary Page 2 of 15
Solid Wastes Systems Transfer Station
Annual Adjustment Calculations
Effective Date January, 2017
Using 2015 Year Data
Worksheet for computing the change in various indexes and factors which comprise the components on which rates
are adjusted
Fuel-June to June(EIA Petroleum&Other Liquids)
See Fuel cost adjustment worksheet
CPI-June to June(CPI-U All US Cities)
June 2015 June 2016 Index Increase(Decrease)
238.638 241.038 2.400
CPI%Change 1.01%
Landfill Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$ 41.37 $ 23.80 -17.570
Disposal-Garbage Cost%Change -42.47%
Disposal Processing Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$ 30.00 $ 30.00 $ 0.00
Disposal-Green Waste Cost%Change 0.00%
Transfer Station Tonnage at gate,Year to Year
December 2014 December 2015 Increase(Decrease)
31,939.64 35,101.68 3,162.04
Tonnage%Change 9.90%
City Landfill Fee June to June
January 2015 January 2016 Increase(Decrease)
$ 2.00 $ 14.00 $ 12.00
City Landfill Fee%Change 600.00%
MSWMA Fee June to June
January 2015 January 2016 Increase(Decrease)
$ 5.00 $ 5.00 $ 0.00
MSWMA Fee%Change 0.00%
Summary Page 3 of 15
Worksheet for computing the change in various indexes and factors which
comprise the components on which rates are adjusted
Fuel-June to June (EIA Petroleum &Other Liquids)
See Fuel cost adjustment worksheet
CPI -June to June(CPI-U All US Cities)
June 2015 June 2016 Index Increase (Decrease)
238.638 241.038 2.400
CPI %Change 1.01%
Landfill Fee Jan to Jan
January 2016 January 2017 Increase (Decrease)
$ 41.37 $ 23.80 -17.570
Disposal-Garbage Cost%Change -42.47%
Disposal Processing Fee Jan to Jan
January 2016 January 2017 Increase (Decrease)
$ 30.00 $ 30.00 $ 0.00
Disposal-Green Waste Cost%Change 0.00%
Transfer Station Tonnage at gate,Year to Year
December 2014 December 2015 Increase (Decrease)
31,939.64 35,101.68 3,162.04
Tonnage%Change 9.90%
City Landfill Fee June to June
January 2015 January 2016 Increase (Decrease)
$ 2.00 $ 2.00 $ 0.00
City Landfill Fee%Change 0.00%
MSWMA Fee June to June
January 2015 January 2016 Increase (Decrease)
$ 5.00 $ 5.00 $ 0.00
MSWMA Fee%Change 0.00%
Mileage Adjustment,to base,for fewer trips to landfill
Number of trips in base 1114
Number of trips in new year 1040
Change in number of trips -74
Miles per trip 136
Total miles in base year 151504
Total miles for adjusted number of trips 141440
Change in number of miles -10064
Page 4 of 15
Percentage of reduction of trips/miles -6.64%
Cost of fuel 148,989.94
Fuel cost reduction for reduced number of trips (9,897.00)
Adjusted fuel cost 139,092.94
Lube &Oil 14,267.63
Adjusted total Base year fuel cost 153,360.57
Page 5 of 15
Calculation to adjust fuel costs
Fuel Revenue Adjustment Worksheet,based on Fuel Index change,June to June
Base Year Fuel Index and Cost 3.102 $200,641.15 2010 Actual
Index Change-New
vs.Base Year
1 Fuel index adjustment at June 2011 4.213 35.82% $71,869.66 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2012 rate revision 21 $71,869.66 $0.00 Less:Prior Fuel Cost applied to rate
$272,510.81 Fuel Cost Allowed Year 1
Annual adjustment based on Fuel Index change,year to year(using example fuel index changes)
2 Fuel index adjustment at June 2012 4.027 29.82% $59,831.19 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2013 rate revision 11 ($12,038.47) $71,869.66 Less:Prior Fuel Cost applied to rate
$260,472.34 Fuel Cost Allowed Year 2
3 Estimated Fuel index adjustment at June 2013 4.023 29.69% $59,570.36 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2014 rate revision — 1 ($260.83) $59,831.19 Less:Prior Fuel Cost applied to rate
$260,211.51 Fuel Cost Allowed Year 3
4 Estimated Fuel index adjustment at June 2014 4.101 32.21% $64,626.51 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2015 rate revision --- :I $5,056.15 $59,570.36 Less:Prior Fuel Cost applied to rate
$265,267.66 Fuel Cost Allowed Year 4
5 Estimated Fuel index adjustment at June 2015 3.192 2.90% $5,818.59 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2016 rate revision i1 ($58,807.92) $64,626.51 Less:Prior Fuel Cost applied to rate
$206,459.74 May be RESET during rate review process
6 Estimated Fuel index adjustment at June 20 2.782 -10.32% -$20,706.17 Plus:Base Year Cost X Index Change
Revenue adjustment for January 2017 rate revision I ($26,524.76) $5,818.59 Less:Prior Fuel Cost applied to rate
$179,934.98 Fuel Cost Allowed Year 6
Page 6 of 15
COMPUTATION OF COSTS SUBJECT TO CPI ADJUSTMENT
SWS CPI Operating Costs SWS calculation GE Revised Varaince
Total Operating Expense 1,817,100.00
Total Admin Expense 234,400.00
Cost of Goods Sold 1,695,500.00
Rounding 17.49
TOTAL Expenses 2015 $3,747,017.49 3,747,017.49 -
Less:
Fuel -$148,989.94 (163,257.57) (14,267.63)
Disposal -Garbage -$1,034,037.26 (1,034,037.26) -
Disposal - Processing -$186,522.89 (186,522.89) -
Maint/ Prop Tax$2.36/ton -$82,839.96 (82,839.96) -
City Rent$10/ton -$351,016.80 (351,016.80) -
City Landfill Fee $14./ton -$70,203.36 -$70,203.36 -
MSWMA Fee$5/ton -$175,420.92 -$175,420.92 -
City Landfill Surcharge -
Scrap Metal Cost $0.00 -
Buyback Recycle Purchase Cost -$145,792.88 -$145,792.88 -
Compost/ Landscape Cost -$83,405.86 -$83,405.86 -
TOTAL CPI Allowed Operating Costs $1,468,787.62 1 2 $1,454,519.99 (14,267.63)
CPI Change 1.01% 1.01%
CPI Adjustment 14,834.75 14,690.65 (144.10)
CPI Base Page 7 of 15
SUMMARY OF CHANGES TO REVENUE AND EXPENSES
Expense Revenue Net Revenue
Total expense per Financial Statement 3,747,000 (3,747,000)
Less: Excluded Costs- Buyback (145,793) 145,793
Buyback recycle purchase cost (38,300) 38,300
Less: Excluded Costs- Landscape material expense (45,100) 45,100
Revenue per Financial Statement 3,680,000 3,680,000
Exclude Compost sales revenue (45,400) (45,400)
Exclude Landscape material sales revenue (49,600) (49,600)
Exclude Buyback revenue (145,600) (145,600)
Exclude scrap metal revenue (46,700) (46,700)
SUBTOTAL 3,517,807 3,392,700 (125,107)
Less:Tipping fee reduction (411,138) (411,138) -
Driver cost for new destination 107,997 107,997 -
Fuel adjustment for destination change 37,685 37,685 -
Fuel adjustment (26,841) (26,841) -
Truck cost for new destination 24,815 24,815 -
CPI on driver cost 1,091 1,091 -
CPI on costs subject to CPI 14,691 14,691 -
New regulations cost 20,000 20,000 -
City surcharge increase 421,220 421,220 -
Recovery of operating deficit 66,984 66,984
Allowed Return 150,081 150,081
Total 3,707,327 3,799,285 91,958
Net revenue as a percent of revenue 2.4%
Net revenue as a percent of expenses 2.5%
Net revenue as a percent of SWS revenue (excluding City and MSWMA charges) 2.94%
Net Revenue calc Page 8 of 15
Adjustments to Fuel Costs for destination change and
fuel index Based on 2015 actual
2015 Fuel cost per Financial Statement 144,816
Computed fuel cost to Eastlake 101,582
Transport fuel as percent of total fuel 70.1%
Total trips to Eastlake 1,114
Total trips to Portrero 1,040
Reduction in total trips (74)
Miles per trip to Eastlake 136
Total miles to Eastlake 151,504
Miles reduced by fewer trips (10,064)
Miles to remain in base cost 141,440
Miles remaining in base as a percent 93.36%
Fuel cost adjustment for reduced miles (6,745)
Adjusted base year fuel cost 138,071
Fuel index 2015 3.192
Fuel index 2016 2.782
Fuel index percent change -12.84%
Change in fuel cost (17,728.27)
Adjusted base year oil & lube cost 18,441.91
Fuel index 2015 3.192
Fuel index 2016 2.782
Fuel index percent change -12.84%
Change in oil & lube cost (2,367.94)
Total Fuel expense adjustment (26,841.27)
Fuel cost after index adjustment 136,416.30
Fuel cost for change of destination (1) 37,684.97
Fuel cost for new year 174,101.27
Net change to expenses 10,843.70
Increase over 2015 actual 10,843.70
Change for reduced miles (6,745.06)
Change for fuel index for fuel (17,728.27)
Change for fuel index for oil & lube (2,367.94)
Total fuel adjustments (26,841.27)
Change for new destination 37,684.97
Total change 10,843.70
Fuel cost calculation Page 9 of 15
CALCULATION OF DRIVER AND TRUCK COST CHANGES
Driver wages 150,617.20 Computed
Driver ERE expense (allocated) 80,619.31 Payroll taxes and benefits
Total Driver cost 231,236.51 Computed
Hours per trip- Eastlake 3.5 Per SWS
Number of trips 1114 Per SWS
Total hours 3899 Computed
Driver cost per hour 59.31 Computed
Hours per trip- Potrero 5.5 Per SWS
Number of trips 1040 Per SWS
Total hours 5720 Computed
Driver cost per hour (use Eastlake calc) 59.31 Computed
Total Driver cost 339,233.86 Computed
Driver Cost increase 107,997.35 Computed
CPI % Increase 1.01% Index
CPI Increase 1,090.77 Computed
Total Driver cost adjustment 109,088.13 Computed
Truck Cost/hr 13.63 $95/hr less driver cost, less fuel cost
Truck hours increase 1,821
Truck cost increase 24,814.88
Combined cost increased 133,903.01
Computation based on personnel costs as reported for 2015
and various trip cost changes computed by SWS on worksheet
"Change of Disposal Site"
Driver cost change Page 10 of 15
DRIVER COST ANALYSIS
Driver Operating Laborer Scalehouse Combined co Outside Shop Admin Total Wages
Total 150,617.20 95,370.93 158,084.19 83,334.87 487,407.19 3,992.26 60,544.84 44,988.96 596,933.25
Wages 108,547.00 95,016.99 110,141.70 78,300.41 392,006.10 3,992.26 56,927.41 44,988.96 497,914.73
Overtime 42,070.20 353.94 47,942.49 5,034.46 95,401.09 3,617.43 99,018.52
35.93
Shared by All Dr,Op,La,Sc Shop Admin Total ERE
43.10% 10.42% 16.84% 11.80% 11.11%
255,585.47 50,793.96 10,195.98 5,307.14 66,297.08
Payroll tax 46,024.99 4,968.18 50,993.17
Group benefits 100,564.77 5,307.14 5,307.14
HAS 9,209.61 -
Workmens comp 143,457.66 -
Uniforms 4,100.07 5,227.80 9,327.87
Drug screen 668.90 668.90
Vacation 2,353.43 -
Total Cost:
Driver Operating Laborer Scalehouse Combined co Outside Shop Admin Total Wages
Total personnel costs 231,236.51 146,419.14 242,700.28 127,940.66 748,296.59 3,992.26 96,838.50 69,688.46 918,815.80
Allocation of shared expenses 64,923.10 41,109.36 68,141.73 35,921.25 210,095.44 26,097.68 19,392.36 255,585.47
Direct ERE costs 15,696.21 9,938.85 16,474.36 8,684.54 50,793.96 10,195.98 5,307.14 66,297.08
Wages 150,617.20 95,370.93 158,084.19 83,334.87 487,407.19 3,992.26 60,544.84 44,988.96 596,933.25
Personnel Cost Page 11 of 15
Change of Disposal Site-CWS Computation
Estimated Estimated
Transportation TOTAL Disposal
Quoted Tip Fee Round Trip Round Trip Cost Per Trip Transportation Disposal Difference
Disposal Facility Name Per Ton Miles Time $95/Hr Cost Per Ton Cost Per Ton Per Ton
21 Tons/Load
Eastlake Landfill $41.37 136 3.5 $332.50 $15.83 $57.20 Current Site
Clearlake,CA
22.5 Tons/Load
Potrero Hills Landfill $23.80 240 5.5 $522.50 $23.22 $47.02 ($10.18)
3675 Potrero Hills Lane
Suisun City,CA 94585
Fuel Change Daly Gallons Weekly Gallons Yearly Gallons June 2016 eia Cost Per Year Trips Per Year Fuel Cost Per Trip MPG Fuel/Hr
Eastlake 122.40 612.00 31,824.00 $2.782 $88,534.37 1114 $79.47 $22.71 62.2%
Potrero 174.50 872.50 45,370.00 $2.782 $126,219.34 1040 $121.36 5.5 $22.07 $202,853.07
52.10 260.50 13,546.00 $37,684.97 Increase in Fuel Cost $39,606.07
Transportation LESS: Truck&Driver Truck&Driver
Truck&Driver Cost Per Trip Fuel Cost Per Trip Cost Per Trip Trips Per Year Cost Per Year
Eastlake $332.50 ($79.47) $253.03 1114 $281,870.63 $72.29
Potrero $522.50 ($121.36) $401.14 1040 $417,180.66 $72.93
$135,310.03 Increase in Truck&Driver Cost
Tip Fee Change Tip Fee Per Ton Tons Per Yr Tip Fee Per Year
Eastlake $41.37 23,400.00 $968,058.00
Potrero $23.80 23,400.00 $556,920.00
($411,138.00) Decrease in Tip Fee Cost
Change of Disposal Site Page 12 of 15
Solid Wastes Systems,Inc.
Transfer Station Rate Schedule
Effective Date January,2017
Calculated NEW
2017 2017
2016 FA Rate
Item Rate Rate Rounded*
MSW-Ton $81.20 $92.88 $92.90 This rate adjusted by o%(effective rate)
MSW-Yard $19.10 $21.20 $21.20 This rate=24.05%of per ton contractor gate fee PLUS per ton City&MSWMU fees divided by SS6)yards/ton)
Minimum Gate Fee-MSWupro a<ans $9.55 $10.60 $10.60 This rate=MSW Yard fee/2
Per Can Rate-32 gallon After.n. $3.20 $3.53 $3.55 This rate-Mm Gate fee/3
Green Waste-Ton $42.25 $42.07 $42.05
Green Waste-Yard $6.20 $6.17 $6.15
Minimum Gate Fee-Green Waste $6.10 $6.07 $6.05
Mixed Load-Additional Charge $18.90 $18.82 $18.80
Appliances $10.40 $10.36 $10.35
Oil Filters-Small $0.35 $0.35 $0.35
Oil Filters-Medium $0.65 $0.65 $0.65
Oil Filters-Large $0.90 $0.90 $0.90
Concrete-Ton $66.25 $65.97 $65.95
Dirt-Ton $66.25 $65.97 $65.95 "These rates adjusted by.(contractor rate)
Sheetrock-Clean $42.25 $42.07 $42.05
Sheetrock-Dirty $66.25 $65.97 $65.95
Tires-Bicycle $1.20 $1.19 $1.20
Tires-Motorcycle $2.30 $2.29 $2.30
Tires-Passenger Car $3.45 $3.44 $3.45
Tires-Passenger Car with Rim $5.40 $5.38 $5.40
Tires-Truck $7.35 $7.32 $7.30
Tires-Truck with Rim $9.90 $9.86 $9.85
Tires-Tractor 43.65-330.05 43.46-328.65 43.45-328.65 _
E-Waste-Computers No Charge No Charge No Charge
E-Waste-Monitors No Charge No Charge No Charge
Scrap Metal No Charge No Charge No Charge
*Rates are rounded to the nearest five cents
Rate Schedule Page 13 of 15
SWS Transfer Station Agreement
Adjustment Adjustment Index Cost
Cost/Rev Period Method Used Group
1,2,4 Construction/Lease $2.36/MSW ton Annual 100%of index change CPI-US Cities CPI-U Base Rate as Adjusted
3 Construction/Lease $10.00/MSW ton Time to Time Per City N/A Pass Through
1,2 Fuel Annual 100%of index change eia CA#2 Diesel Retail all sellers Base Rate as Adjusted
Disposal-Landfill Time to Time Per Landfill Agreement N/A Pass Through
9 Disposal-Processing Time to Time Per Processor Agreements N/A Pass Through
1,2 Operating Costs Annual 100%of index change CPI-US Cities CPI-U Base Rate as Adjusted
Per Ton Contractor Gate
4 City Franchise Fee $2.00 Time to Time Per City N/A Pass Through
4 MSWMA Fee $5.00 Time to Time Per MSWMA N/A Pass Through
6,7,8 TOTAL GATE FEE
Notes
1 Agreement should state mutually agreed upon Index if Index becomes unavailable
2 June to June change
3 Lease rate replaces construction rate January 1,2017-$10.00 per ton MSW
4 Part of Construction rate left in gate rate to cover triple net lease costs(adjusts by CPI)starting January 1,2017. i.e..Prop tax,Insurance&R&M.
4 Agreement should state initial rate,subject to change by City/MSWMA action
5 Exhibit of calculation to be made part of agreement
6 SWS requests new rate by Aug 15,City approves by Oct 15,Pub Notice given by Nov 1,Adjusted Rate goes into effect following January 1.
7 Per Yard Gate Fee shall be equal to 24.05%of per ton contractor gate fee PLUS per ton City&MSWMA fees divided by 5.54(MSWMA yards/ton)
8 Rate change is calculated as follows:%annual adjustment X actual prior year(July to June)component cost=new funds needed/total gate revenue
=%adjustment to gate rate.
9 Processing contract mutually agreed to with city-i.e. PRS grinding yard rate charged SWS for greenwaste.
City can direct SWS to implement other programs,provided the costs of such programs are covered through increased rates.
Page 14 of 15
Trips 1114 Revenue -Jack 3391323
Miles per trip 136 240 176% Revenue -Gordon 3326699
Miles 151504 249600 165% Difference 64623.31
Fuel cost $ 101,582.21 $ 145,858.71 144%
Cost per mile $ 0.67 $ 0.58 Expenses-Jack 3299676
Expenses-Gordon 3279940
Index for 2015 3.192 2.782 Difference 19735.78
Gallons 31,824.00 52,429.44
Miles per gallon 4.76 4.76 Net-Jack 91646.81
Net-Gordon 46759.28
Trips 1040 Difference 44887.53
Miles per trip 240
Miles 249600
Miles per gallon 4.76 -23640.3336
Gallons 52,429.44
Fuel index 2.782
Recalculated fuel c 145,858.71
Fuel cost change 44,276.50
Page 15 of 15
ATTACHMENT 3
RESOLUTION NO. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING SOLID WASTE
COLLECTION RATE SCHEDULE ADJUSTMENTS FOR FIVE-YEAR PERIOD COMMENCING
JANUARY 1, 2017- DECEMBER 31, 2021
WHEREAS:
1. The City of Ukiah ("City") provides solid waste collection services to residents and
businesses in the City through a First Amended and Restated Waste Collection Agreement
("Collection Agreement"), dated October 7, 2015, between the City and Ukiah Waste Solutions, Inc.
("Company"); and
2. Section 6.1 of the Collection Agreement adopted rates for the waste collection services
described in Section 5 of the agreement and Section 6.2 provides for annual modification of those
rates based on increases or decreases in the Consumer Price Index, the Fuel Index and Recycling
Reduction and Pass-through Costs. Pass-through Costs include the cost of disposing of collected
solid waste at the Ukiah Transfer Station; and
3. Section 6.4 of the Collection Agreement provides that every five years, beginning no later
than April 2, 2016, for the rates effective on January 1, 2017, and every five years thereafter, the City
shall conduct a review of the rates to determine whether the automatic annual adjustments
adequately account for the actual increases or decreases in the Company's reasonable operating
costs; and
4. In conducting the five-year rate review the City may conduct such investigation as it deems
appropriate and the Company must cooperate with that investigation which may include the inspection
and copying of Company records and a Review or Audit of the Company's financial records by City
retained Certified Public Accountant ("CPA"); and
5. In the Collection Agreement, the City and the Company have agreed that the five-year rate
review shall be conducted in accordance with the procedures and standards in Proposition 218
(California Constitution, Article 13D, Section 6); and
6. The City staff and its retained CPA conducted an investigation they deemed appropriate,
including a review of the Company's financial statements, as reviewed by Moss Adams, LLP, a major
national accounting firm, and other Company financial records; and
7. The results of the investigation and the staff's recommendations, including the data relied
upon and the staff's analysis and recommendations, were summarized in the Agenda Summary
Report for the City Council meeting on September 21, 2016, and have been publically available on the
City's website at http://www.cityofukiah.com/solidwastenotice/; and
8. This same information is deemed a "City Manager's Report" and recommendation pursuant
to Ukiah City Code Section 3952; and
9. Forty-seven days prior to the hearing scheduled for November 16, 2016, the City has
provided direct mail notice, a true and correct copy of which is attached hereto as Exhibit A, to every
owner of property in the City, as listed on the Mendocino County tax records, and every customer of
curbside waste collection services in the City; and
Page 1 of 5
10. The City Clerk has published notice in the Ukiah Daily Journal of the proposed rate
adjustments in compliance with Ukiah City Code Section 3954; and
11. After conducting the hearing on November 16, 2016, the City received three (3) written
protests to the proposed rate schedule, which was less than 50% of the affected property owners; and
12. The City Council is scheduled to further consider the proposed rate adjustments at a
hearing conducted pursuant to Ukiah City Code Section 3955 on December 7, 2016; and
13. After conducting the hearing on November 16, 2016, and considering all of the evidence,
statements and arguments presented during the hearing and considering the written protests filed
pursuant to Proposition 218, the City Council determined that the proposed initial rate schedule,
attached hereto as Exhibit B ("Initial Rate Schedule") complies with Proposition 218 and that said
rates provide reasonable rate adjustments which are fair to both the Company and the ratepayers;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby
adopts the Initial Rate Schedule, as set forth in Exhibit B, subject to final consideration thereof at a
hearing on December 7, 2016.
BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be
effective on January 1, 2017, unless otherwise ordered by the City Council on December 7, 2016. All
prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All
other contract conditions for service remain unaltered and in full effect and the City Clerk shall cause
the publication of this resolution in the Ukiah Daily Journal within 10 days following Council action on
December 7, 2016, pursuant to the provisions of Section 3957 of the Ukiah City Code.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Ukiah on the 7th day
of December 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 2 of 5
EXHIBIT A
City of Ukiah
NOTICE OF PUBLIC HEARING ON PROPOSED SOLID WASTE COLLECTION AND DISPOSAL SERVICE
RATE SCHEDULE ADJUSTMENTS
(Please share this information with tenants)
Hearing Date&Time:November 16,2016 at 6:15 p.m.or as soon thereafter as possible
Hearing Location:City of Ukiah,Council Chambers
300 Seminary Avenue,Ukiah,CA 95482.
The City of Ukiah City Council(-City-) will conduct a public hearing on November 16. 2016 on proposed increases in the
monthly solid waste collection and disposal(solid waste)rates applicable to all parcels in the City of Ukiah,including the parcel
for which you are shown as the property owner of record based on the County of Mendocino 2015/2016 Secured Tax Roll,and/or
at which you are shown as the customer billed for solid waste service.If adopted.the rate increases will be reflected on utility
bills dated on or after January 1.2017 and for bills issued on or after January 1.2018.2019.2020 and 2021.
This Notice of Public Hearing provides information regarding the proposed rate adjustment to the City's solid waste collection
and disposal service customers pursuant to the requirements of California Constitution Article XIII D Section 6(commonly
referred to as Proposition 218).The proposed rate adjustments will be presented to the City Council for consideration and possible
adoption on November 16,2016.commencing at 6:15 p.m. in the Council Chambers located at 300 Seminaiy Avenue.. This
notice also provides information on how rates are calculated,the reasons for the proposed rate adjustments.how customers can
receive more information on the effect of the proposed rate adjustments on their solid waste collection and disposal service, and
how to file a protest against the proposed rate adjustments. At the public hearing.the City Council will consider all written
protests against the proposed fee or charge,and all other comments submitted in writing prior to the hearing or expressed during
the hearing.
The Amount of the Fee Imposed on Each Parcel:
The proposed rate increase,as of January 2017.is 3.56%-9,38%,depending on the size of the service received. During the next
four'years.including January 2018.January 2019.January 2020.and January 2021.the rates will increase or decrease based on
the following changes to indexes and pass-through costs: (1)the percentage change in the Consumer Price Index,All Urban
Consumers.U.S.City Average(-CPI")over the previous year.(2)the percentage change.June over June of the previous year.
in the Energy Information Administration Petroleum&Other Liquids index over the base year ending Tune 30.2015.(3)any
changes to the gate fee at the Ukiah Transfer Station.(4)any changes to costs paid by the franchisee to process recyclables,and
(5)changes in regulatory fees.all in accordance with the Contract for Collection.Transportation and Disposal of Garbage.Refuse
and Rubbish and Recycling of Recyclable Materials from within the City of Ukiah(-Waste Collection Contract")between the
City and Ukiah Waste Solutions.Inc.,a private company. After the January 2017 rate increase, the rates will automatically
increase or decrease each year in accordance with the Waste Collection Contract,which will be available for inspection at the
Civic Center,
The following table indicates the existing and proposed monthly solid waste service rates for residential service to each parcel in
the City of Ukiah.beginning January 1.2017:
January January January
Residential Service Current 2017 Current 2017 Current 2017
Service Level Curbside service Pack-out service Remote Service
No service $ 4.80 $ 5.25 $ 4.80 $ 5.25 4.80 5,-)5
1-10 gallon service" 4.80 5.25 7.42 7.69 14.84 15.38
11-20 gallon service 10.12 10.48 12.69 13,15 20.11 20.84
21-32 gallon service 18..17 18.82 22.26 23.06 29.68 30.75
33-68 gallon service 42.93 44.47 52.28 54.16 59.70 61.85
69-95 gallon service 60..48 62.65 75.53 78..24 82.95 85.93
96+gallon service 8,73./gal $.81/g.al $.84,/gal $..8 Lgal* $.84/gal
Overstuffed can extra stop 6..45 6.69 7.42 7..69 14.84 15.38
1-yard bin $ 120.23 $ 124.55 N/A NA N/A N/A
1.5-yard bin , 142.07 147.17 N/A N/A N/A
Larzer bins at per yard rate 94.73 98.13 N/A N/A NA N/A
*plus remote service fee of$7..42 which is changing to$7.69
No Service and 10 mallon can rate is 50%of the 20.gallon can rate for curbside service
Miscellaneous,and Special Services will also increase by 3.59%
Page 3 of 5
Notice of Public Hearing—Solid Waste Collection and Disposal Service Rate(continued)
The Reason for and Basis Upon Which the Fee Increase was Calculated:
The Waste Collection Contract requires a rate review every 5 years.beginning in 2016.The 3.56%-9.38%rate increases were
calculated after considering the franchisee's rate request.studying the reviewed financial statements and carefully evaluating the
changes in fuel costs,the implementation of the mixed organic waste collection system.and other operating costs of Ukiah Waste
Solutions for the period ending December 31, 2015. The proposed increase results primarily from a $12 ton increase of the
landfill closure surcharge on the gate fee at the Ukiah transfer station. The 9.83%increase in the fee for a 10-gallon service
results from the need to recover the full cost of that service.Further detail on how these rates were calculated is available on the
City's website at http://www.cityofukiah.com.
Submit a Written Protest: City Clerk.,300 Seminary Avenue,Ukiah,CA 95482
An owner or tenant of property receiving solid waste service front the City may protest the proposed solid waste collection and
disposal rates by submitting a written protest by mail or in person to the City Clerk. Written protests insist be received(not
postmarked)by the City Clerk before or during the public hearing. Any protest submitted by e-mail or other electronic means
will not be accepted.. To be valid,protests must be signed by the property owner or tenant.and must identify the property by
street address or Mendocino County Assessor's Parcel Number of the property receiving solid waste service.. Only one written
protest per identified parcel Of property will be counted for purposes of determining whether there is a majority protest. In
accordance with California Constitution_ Article 13D. Section 6(a)(2), if,by the close of the public hearing, written protests
against the proposed solid waste collection and disposal rates are filed by a majority of the affected property owners,the City
Council will not approve the proposed solid waste rates.The City reserves the right to verify whether any person filing a protest
is an owner or a renter legally obligated to pay the fee. To assist with this verification,the City requests inclusion of the applicable
utility account number on the protest..
Page 4 of 5
EXHIBIT B
CURBSIDE SOLID WASTE COLLECTION
INITIAL RATE SCHEDULE,EFFECTIVE
January 1,2017
2017
Service Level Rate
Curbside Service
No Service & 10 gallon can rate $ 5.25
20 gallon can rate $ 10.48
32 gallon can rate $ 18.82
68 gallon can rate $ 44.47
95 gallon can rate $ 62.65
Other combinations-rate per gallon $ 0.73
1 yard bin rate $ 124.55
1.5 yard bin rate $ 147.17
2 yard bin rate $ 196.25
3 yard bin rate $ 294.35
4 yard bin rate $ 392.47
6 yard bin rate $ 588.71
Packout Service
10 gallon can rate $ 7.69
20 gallon can rate $ 13.15
32 gallon can rate $ 23.06
68 gallon can rate $ 54.16
95 gallon can rate $ 78.24
Other combinations-rate per gallon $ 0.84
Remote Area Service
Add to the Packout Service rate. $ 7.69
I n areas with limited access,an additional fee is charged to fund the costs of special equipment
and special handling necessary to provide garbage pickup services. This fee is in addition to the
"Packout Service"fee listed in this schedule.
Commercial/Multi-Family Service
10 gallon can rate $ 5.45
20 gallon can rate $ 10.87
32 gallon can rate $ 19.54
68 gallon can rate $ 46.18
95 gallon can rate $ 65.08
1 yard bin rate $ 124.55
1.5 yard bin rate $ 147.17
2 yard bin rate $ 196.25
3 yard bin rate $ 294.35
4 yard bin rate $ 392.47
6 yard bin rate $ 588.71
Page 5 of 5
ATTACHMENT 4
Ukiah Waste Solutions Curbside Rate
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Gate fee @$92.90/ton,including Transfer Station surcharge increase of$12.00
Increase/
Decrease
Comparison Year Costs Index Allowed
TOTAL COSTS $3,104,807.31
Less: Fuel Cost $161,619.67 Fuel (20,751.97)
Less Disposal Fees-Garbage $834,295.54 SWS TS Gate 120,221.99 a$11.70 change
5%Diversion of MOW(507 tons) (41,168.40)
Less Disposal Fees-Mixed Organic Waste $53,177.98 Negotiated 20,409.71
Gate fee for MOW diversion (507 tons) 21,047.14
Less City Landfill Closure Costs $60,000.00 Set by City 0.00
Less City Commercial Oversight fee $9,999.96 Set by City 0.00
Collection Costs before Recycle Credit $1,985,714.16
Recycle Credit $0.00 (17,234.05)
Change in Franchise Fee&Billing Costs 15,518.18
Collection COSTS Subject to CPI adj. $1,985,714.16 CPI 20,055.71
118,098.31 TOTAL
Revenue base Residential Commercial Roll Off Total Revenue
26.89% 66.32% 6.79% 100.00%
2016 Comparison Year Revenue $885,313.25 $2,183,651.40 $223,687.95 $3,292,652.60
Fuel Cost ($5,579.69) ($13,762.48) ($1,409.79) ($20,751.96)
Disposal Fees-MOW $5,487.67 $13,535.50 $1,386.54 $20,409.71
Gate fee for MOW diversion (507 tons) $5,659.06 $13,958.23 $1,429.85 $21,047.14
5%Diversion of MOW(507 tons) ($11,069.17) ($27,302.44) ($2,796.80) ($41,168.41)
Recycle Credit ($4,633.81) ($11,429.43) ($1,170.80) ($17,234.04)
Landfill closure cost $0.00 $0.00 $0.00 $0.00
Commercial Oversight fee $0.00 $0.00 $0.00 $0.00
Other Regulatory&Governmental Costs $0.00 $0.00 $0.00 $0.00
Disposal Fees-Garbage $32,324.73 $79,729.92 $8,167.34 $120,221.99
CPI adjustment $5,392.49 $13,300.73 $1,362.49 $20,055.71
Total before franchise and billing fees $912,894.53 $2,251,681.43 $230,656.78 $3,395,232.74
Franchise Fee $4,058.93 $9,658.11 $989.35 $14,706.39
Billing Fee $811.79 $0.00 $0.00 $811.79
Adjusted revenue $917,765.25 $2,261,339.54 $231,646.13 $3,410,750.92
Revenue Adjustment $32,452.00 $77,688.14 $7,958.18 $118,098.32
Rate adjustment as a percent I 3.59%
Page 1 of 8
Ukiah Waste Solutions Curbside Rate
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Fuel-June to June(Fuel Index)
June 2015 June 2016 Index Increase(Decrease)
$3.192 $2.782 -$0.410
Fuel%Change -12.84%
CPI-June to June(Index)
June 2015 June 2016 Index Increase(Decrease)
238.638 241.038 2.400
CPI%Change 1.01%
Transfer Station Fee(Disposal Fees-Garbage)Jan to Jan
January 2016 January 2017 Increase(Decrease)
Landfill surcharge $12.00
Change for operations ($0.30)
$81.20 $92.90 11.700
Transfer Station Fee%Change 14.41%
Mixed Organic Waste Disposal Fee(Disposal-Green Waste)Jan to Jan
January 2016 January 2017 Increase(Decrease)
$30.00 $41.51 $ 11.51
Disposal Fee-Green Waste%Change 38.38%
Landfill Closure Costs Jan to Jan
January 2016 January 2017 Increase(Decrease)
$60,000.00 $60,000.00 $ -
Landfill Closure Costs%Change 0.00%
Commercial Oversight Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$10,000.00 $10,000.00 $ -
Commercial Oversight Fee%Change 0.00%
Recycle Credit June to June
Tons Value/Ton Credit
June 2016 3,446.81 $5.00 $ 17,234.05
Recycle Credit $ 17,234.05
City Franchise Fee 15% City Billing Fee-Residential Customers 3%
Page 2 of 8
Ukiah Waste Solutions, Inc.
2017 RATE ADJUSTMENT
Gate Fee @$92.90, including Transfer Station surcharge increase of$12.00
2017 Adjustment
Final Adjustment $118,098.32
%Rate Adjustment 3.59%
Comparison Adjusted FA
Revenue base Year Revenue 2016 Revenue
Residential $885,313.25 $917,096.00
Commercial $2,183,651.40 $2,262,044.49
Roll Off $223,687.95 $231,718.35
Total Revenue base $3,292,652.60 $3,410,858.83
SUMMARY OF RATE ADJUSTMENT FOR STANDARD SERVICES
Current New Effective
YEAR 2017 2016 2017 Percentage Total Monthly Rate Per
Service Level Rate Rate Adjustment Adjustment Gallon/Yard
Curbside Service
No Service&10 gallon can rate $ 4.80 $ 5.25 9.38% $ 0.45 $ 0.525
20 gallon can rate $ 10.12 $ 10.48 3.56% $ 0.36 $ 0.524
32 gallon can rate $ 18.17 $ 18.82 3.58% $ 0.65 $ 0.588
68 gallon can rate $ 42.93 $ 44.47 3.59% $ 1.54 $ 0.654
95 gallon can rate $ 60.48 $ 62.65 3.59% $ 2.17 $ 0.659
Other combinations-rate per gallon $ 0.70 $ 0.73 4.29% $ 0.03 $ 0.730
1 yard bin rate $ 120.23 $ 124.55 3.59% $ 4.32 $ 124.55
1.5 yard bin rate $ 142.07 $ 147.17 3.59% $ 5.10 $ 98.11
2 yard bin rate $ 189.45 $ 196.25 3.59% $ 6.80 $ 98.13
3 yard bin rate $ 284.15 $ 294.35 3.59% $ 10.20 $ 98.12
4 yard bin rate $ 378.87 $ 392.47 3.59% $ 13.60 $ 98.12
6 yard bin rate $ 568.31 $ 588.71 3.59% $ 20.40 $ 98.12
Packout Service
10 gallon can rate $ 7.42 $ 7.69 3.64% $ 0.27 $ 0.769
20 gallon can rate $ 12.69 $ 13.15 3.62% $ 0.46 $ 0.658
32 gallon can rate $ 22.26 $ 23.06 3.59% $ 0.80 $ 0.721
68 gallon can rate $ 52.28 $ 54.16 3.60% $ 1.88 $ 0.796
95 gallon can rate $ 75.53 $ 78.24 3.59% $ 2.71 $ 0.824
Other combinations-rate per gallon $ 0.81 $ 0.84 3.70% $ 0.03 $ 0.840
Remote Area Service
Add to the Packout Service rate. $ 7.42 $ 7.69 3.64% $ 0.27 N/A
In areas with limited access,an additional fee is charged to fund the costs of special equipment and special handling necessary
to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule.
Commercial/Multi-Family Service
10 gallon can rate $ 5.01 $ 5.45 8.78% $ 0.44 $ 0.545
20 gallon can rate $ 10.49 $ 10.87 3.62% $ 0.38 $ 0.544
32 gallon can rate $ 18.86 $ 19.54 3.61% $ 0.68 $ 0.611
68 gallon can rate $ 44.58 $ 46.18 3.59% $ 1.60 $ 0.679
95 gallon can rate $ 62.82 $ 65.08 3.60% $ 2.26 $ 0.685
1 yard bin rate $ 120.23 $ 124.55 3.59% $ 4.32 $ 124.55
1.5 yard bin rate $ 142.07 $ 147.17 3.59% $ 5.10 $ 98.11
2 yard bin rate $ 189.45 $ 196.25 3.59% $ 6.80 $ 98.13
3 yard bin rate $ 284.15 $ 294.35 3.59% $ 10.20 $ 98.12
4 yard bin rate $ 378.87 $ 392.47 3.59% $ 13.60 $ 98.12
6 yard bin rate $ 568.31 $ 588.71 3.59% $ 20.40 $ 98.12
Page 3 of 8
Recycle Credit Analysis
2015 Tons
Jul 271.08
Aug 267.38
Sep 264.86
Oct 270.22
Nov 281.71
Dec 323.02
2016
Jan 308.39
Feb 278.95
Mar 336.72
Apr 263.66
May 282.03
Jun 298.79
Curbside 3,446.81 Tons
2015-16 $102.07 Annual average actual market price
Recycle Credit 2016 $17,234.05
Page 4 of 8
UWS disposal rate for MOW
Current 2016 Tip Fee $30.00
Plus:
Cold Creek Compost Increase $10.00
Push Wall Construction $1.51
New MOW Tip Fee $41.51
Push Wall Construction $17,267.26
Divide by 5 year payout $3,453.45
2015 GW tons 1,775.38
Additional MOW diversion 507.00
Total adjusted tons 2,282.38
Divide by 2015 GW Tons +adjustment $1.51
Page 5 of 8
Ukiah Waste Solutions Curbside Agreement
Adjustment Adjustment Index Cost
Cost/Rev Period Method Used Group
1,2 Fuel Annual 100%of index change eia Ca rig Diesel Retail all sellers Base Rate as Adjusted
Disposal-Solid Waste Time to Time Per TS(SWS)Agreement N/A Pass Through
1,2 Operations(all other costs) Annual 100%of index change CPI-US Cities CPI-U Base Rate as Adjusted
3 Recycle Reduction Annual Per Recycle Agreement Rec Market Value Grid-$5 base Operating Cost Reduction
1,2 Green Waste Disposal $30/Ton Annual Up to CPI(Contractor Choice) CPI-US Cities CPI-U Base Rate as Adjusted
1,2,8 Food Waste Disposal(Comm) Up to$40/ton Annual Up to CPI(Contractor Choice) CPI-US Cities CPI-U Base Rate as Adjusted
4 City Franchise Fee 15% Time to Time City Action N/A Pass Through
4 City Bill Fee 3% Time to Time City Action N/A Pass Through
4 City Oversight Fee $10,000.00 Time to Time City Action N/A Pass Through
4 City Landfill Closure Fee $60,000.00 Time to Time City Action N/A Pass Through
6,9 TOTAL NET COST
Notes
1 Agreement should state mutually agreed upon Index if Index becomes unavailable
2 June to June change
3 Recycle Agreement with PRS renewable every 5 years with Base Market Value per mixed ton to provide for Rev sharing with City(reduction of operating costs).
4 Agreement should state initial rate,subject to change by City action
5 Exhibit of calculation to be made part of agreement
6 UWS requests new rate by Aug 15,City approves by Oct 15,Pub Notice given by Nov 1,Adjusted Rate goes into effect following January 1.
7 Agreement must provide for City Flow Control with language that directs flow to contractor facilities when available.
8 FOOD WASTE-UWS will implement a pilot and or full commercial food waste program in place by June 2013 provided proper permits can be obtained
Details still to be worked out.
9 Rate change is calced as follows:%annual adjustment X actual prior year(July to June)actual component cost=new funds needed/collection revenue
=%adjustment per rate.New cost adj dollars(fuel,disposal,city fees etc..)need to be adjusted for city fees-CPI adj does not.
RE-OPENER-the contract should have a mutual re-opener for other new items
Page 6 of 8
Ukiah Waste Solutions, Inc.
Rate Comparison
Monthly Rate
Jurisdiction 32-Gal Cart 2 Yard Bin
City of Ukiah $18.17 $189.45
City of Willits $22.45 $261.66
Brooktrails $31.79 $272.71
City of Cloverdale $21.94 $215.71
City of Lakeport $21.98 $386.00
City of Fort Bragg $31.18 $311.61
County of Mendocino Inland WM $22.75 $275.55
County of Mendocino Coastal WM $24.32 $288.77
County of Mendocino North SWOW $42.06 $357.05
County of Mendocino South Coast SWOW $37.93 $353.55
Proposed 2017 City of Ukiah Rate $18.82 $196.25
Page 7 of 8
Ukiah Waste Solutions, Inc.
2017 RATE ADJUSTMENT OVERVIEW
COMPARISON OF RATE ADJUSTMENT WITH SURCHARGE ALTERNATIVES
Current 2017 2017 2017 2017
YEAR 2017 2016 Rate Rate Rate Rate
Service Level Rate No Surcharge $10 Surcharge $11 Surcharge $12 Surcharge
Curbside Service
No Service&10 gallon can rate $ 4.80 $ 5.00 $ 5.20 $ 5.20 $ 5.25
20 gallon can rate $ 10.12 $ 10.03 $ 10.41 $ 10.45 $ 10.48
32 gallon can rate $ 18.17 $ 18.01 $ 18.69 $ 18.76 $ 18.82
68 gallon can rate $ 42.93 $ 42.56 $ 44.15 $ 44.31 $ 44.47
95 gallon can rate $ 60.48 $ 59.96 $ 62.20 $ 62.43 $ 62.65
Other combinations-rate per gallon $ 0.70 $ 0.69 $ 0.72 $ 0.72 $ 0.73
1 yard bin rate $ 120.23 $ 119.20 $ 123.66 $ 124.10 $ 124.55
1.5 yard bin rate $ 142.07 $ 140.85 $ 146.12 $ 146.64 $ 147.17
2 yard bin rate $ 189.45 $ 187.82 $ 194.85 $ 195.55 $ 196.25
3 yard bin rate $ 284.15 $ 281.71 $ 292.25 $ 293.30 $ 294.35
4 yard bin rate $ 378.87 $ 375.61 $ 389.67 $ 391.07 $ 392.47
6 yard bin rate $ 568.31 $ 563.42 $ 584.51 $ 586.61 $ 588.71
Packout Service
10 gallon can rate $ 7.42 $ 7.36 $ 7.63 $ 7.66 $ 7.69
20 gallon can rate $ 12.69 $ 12.58 $ 13.05 $ 13.10 $ 13.15
32 gallon can rate $ 22.26 $ 22.07 $ 22.89 $ 22.98 $ 23.06
68 gallon can rate $ 52.28 $ 51.83 $ 53.77 $ 53.96 $ 54.16
95 gallon can rate $ 75.53 $ 74.88 $ 77.68 $ 77.96 $ 78.24
Other combinations-rate per gallon $ 0.81 $ 0.80 $ 0.83 $ 0.84 $ 0.84
Remote Area Service
Add to the Packout Service rate. $ 7.42 $ 7.36 $ 7.63 $ 7.66 $ 7.69
In areas with limited access,an additional fee is charged to fund the costs of special equipment and special handling necessary
to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule.
Commercial/Multi-Family Service
10 gallon can rate $ 5.01 $ 5.20 $ 5.40 $ 5.40 $ 5.45
20 gallon can rate $ 10.49 $ 10.40 $ 10.79 $ 10.83 $ 10.87
32 gallon can rate $ 18.86 $ 18.70 $ 19.40 $ 19.47 $ 19.54
68 gallon can rate $ 44.58 $ 44.20 $ 45.85 $ 46.02 $ 46.18
95 gallon can rate $ 62.82 $ 62.28 $ 64.61 $ 64.84 $ 65.08
1 yard bin rate $ 120.23 $ 119.20 $ 123.66 $ 124.10 $ 124.55
1.5 yard bin rate $ 142.07 $ 140.85 $ 146.12 $ 146.64 $ 147.17
2 yard bin rate $ 189.45 $ 187.82 $ 194.85 $ 195.55 $ 196.25
3 yard bin rate $ 284.15 $ 281.71 $ 292.25 $ 293.30 $ 294.35
4 yard bin rate $ 378.87 $ 375.61 $ 389.67 $ 391.07 $ 392.47
6 yard bin rate $ 568.31 $ 563.42 $ 584.51 $ 586.61 $ 588.71
Page 8 of 8
Rate comparison
41t
ITEM NO.: 11 b
City of UkiahMEETING DATE: December 7, 2016
Agenda Summery Report
(City Manager's Report)
SUBJECT: THE UKIAH CITY COUNCIL TO RECEIVE A FINANCIAL REPORT OF THE ELECTRIC
UTILITY AND ADOPT THE PROPOSED ELECTRIC RATE ADJUSTMENTS BY
RESOLUTION (EUD).
Summary: Per Ukiah City Code Division 4, Chapter 6, Sections 3950 through 3957, the City Council will
hold a public hearing on December 7, 2016, to receive the City Manager's Report on electric utility energy
rates and consider adoption by resolution of proposed electric rate increases. Legal notices were
published successfully in accordance with City Code section 3953. The Agenda Summary Report and the
City Manager's Report are to be considered the same report.
Background: Ukiah Electric Utility is the City's publicly owned electric utility with the City Council providing
local governance and oversight. The City Council provides policy, direction and approves electric rates. As
a 118-year-old municipal utility, our rates are based on the cost to provide service; there is no profit built
in. Instead, the revenue from electricity sales goes toward operation and improvement of the system, and
then to improving services and the quality of life for residents. The electric energy costs for the citizens of
Ukiah are significantly lower than what others pay anywhere in Mendocino County.
Since 2007, the electric utility has experienced cost increases across all categories while revenues have
remained essentially flat. Capital investment was accelerated to address deferred maintenance and to
implement newer proven technologies resulting in improved reliability and safety. During this period of
accelerated system investment, expenditures exceeded revenues by about $1.4 million dollars (refer to
Attachment #1). This was done to reduce the historic cash reserves to acceptable levels while not
economically impacting customers. Presently the utility's cash reserve exceeds $10.1 million with a
reserve target between $6.5 and $7.5 million. This reserve amount insures adequate funding for major
equipment failures and provides for rate stabilization insuring solvency during energy market cost
fluctuations.
Continued on Page 2
RECOMMENDED ACTION(S): The Ukiah City Council to receive a financial report of the Electric Utility
and approve the proposed electric rate adjustments by Resolution (EUD)
ALTERNATIVES: Do not approve but provide direction to staff.
Citizens advised: Utility rate ad hoc, Councilmembers Crane and Doble
Requested by: Sage Sangiacomo, City Manager, Mel Grandi, Electric Utility Director
Contact/Prepared by: Mel Grandi, Electric Utility Director, Diann Lucchetti, Electric Utility Program Coordinator
Coordinated with: Sage Sangiacomo, City Manager, Daniel Buffalo, Finance Director; David Rapport, City
Attorney
Presenter: Sage Sangiacomo. City Manager
Attachments: 1. Five Year—History Graph
2. Five Year- No Rate Change Graph
3. Proposed Electric Rates
4. Rate Comparison Table
5. Five Year—With Rate Change Graph
6. Resolution
COUNCIL ACTION DATE: : U Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No,in upper right corner of agreement when drafted.
Approved: ,
S. 0e Sa • acomo, City Manager
Page 2 of 2
Attachment #2, assumes no rate adjustment over the next five years. As shown, the cash reserve would
decrease to $1.2 million. This is well below our cash target level and will impact the utility's operating
needs and community goals.
Discussion: The electric utility faces increased cost pressures from a number of areas. First, utility
infrastructures such as poles, wires and equipment need to be replaced at a stepped up rate to maintain
the reliability of the system. Second, new technologies such as automated meter reading and system
control are needed to improve the utility's reliability and to meet future regulatory requirements. Other
costs such as medical and pension costs continue to rise.
To meet these challenges and maintain an adequate cash reserve, a phased rate change over four years
is recommended. A total of five rate adjustments of 3% each are proposed with the first on January 1,
2017, and the four remaining rate changes implemented every year at the beginning of the fiscal year on
July 1st. The phased approach of 3% provides a modest change per year approximating inflation. Under
California Proposition 26, court rulings have indicated that electric rates must meet cost of service
requirements. A cost of service of the electric rate classes shows that the phased approach of the across-
the-board rate increases will meet Proposition 26 requirements.
In addition to the phased rate approach, the residential rate structure will add a basic monthly charge
based on the customer's usage. Cost of service indicates a fixed basic charge is appropriate to cover the
infrastructure maintenance. Attachment #3 contains the proposed rates by class and schedule of
adjustments.
Most electric bills will increase by 3% per adjustment date. As an example, this increase for the average
residential customer using 480 kWh per month will see a $2 increase in their bill from about $65 to $67 a
month for the first adjustment. Similarly, the average small commercial customer of 1,500 kWh per month
will see a $7 increase from $245 to $252. The City's electric customers will maintain a 25%-30% savings
compared to other local electric providers and a savings of 20% compared to Community Choice
Aggregation. Attachment#4 demonstrates this.
Conclusion:
The proposed rate change, refer to Attachment#5, meets the goals of:
1. Expenditures equal to revenues with a prudent cash reserve.
2. Smaller rate adjustments over a period of time.
3. Rates are proposed and reviewed in a timely proactive schedule.
4. Protects the financial health of the community owned electric system.
5. Increased use of renewable resources towards a carbon free community.
6. Help retain highly skilled and trained professional engineers and technical staff.
The City Manager, Staff and Electric Rate Ad-Hoc committee recommend proceeding with proposed
electric rate adjustments by resolution, which is Attachment#6.
Attachment 1
Electric Utility Financials (Revenues, Expenditures, Net Revenue and Cash Ending)
Historical Fiscal Year Ending 2011 to 2016
Including Street Lights and Public Benefit
$20,000,000
$15,000,000
I max.
000
$10,000,000 , ,.....
$5,000,000
ipp IIIIIIIII/ "' ,..ry1111111111111111111114 Mill11 IIIIIIII �ll - i��������������������� h��������lllllllllll�
tt ,
2011 2012 " 2013 2014 2015 2016
-$5,000,000
Revenue •Expenidture M Net Cash Ending
r Ci y�of Ukiah
Attachment 2
Electric Utility
Revenue vs Expenditure & Net and Cash Ending by Fiscal Year Ending
No Rate Change
L. CIty of Uktah No Street Lights or Public Benefit (v6)
$20,000,000
$15,000,000
$10,000,000
PP
$5,000,000
m1111111
11 ove
1111111111111111
aule
2016 2017 2018 20192021
-$5,000,000
Cash with GOR
Revenue II Expenditure 0 Net NI ca s Year
___,....: 2020End 11111111111111111111111111011
Attachment 3
Proposed City of Ukiah Electric Rates
Winter Rates effective November 1-April 30
Summer Rates effective May 1-October 31
(The amended rates will apply to the first full month's
consumption following the rate's effective date)
Residential Single Phase: Electric Rate El (Basic Service), E2 (All Electric)
All Electric Rate (E2)will be closed to new customers effective 1/1/2017. Current
customers will be allowed to stay on the rate no matter how they qualified. Other rate
discounts and or adjustments to baseline quantities for various programs such as but not
exclusive of senior and life support will remain the same. The minimum charge will be
billed if the sum of the basic and the energy charges are less than the minimum charge
amount.
Rate by effective date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Base line Quantities,per kWh, $0.12040 $0.12410 $0.12790 $0.13180 $0.13580
$/kWh
Exceeding Base line $0.15800 $0.16280 $0.16770 $0.17280 $0.17800
Quantities,per kWh, $/kWh
Minimum Monthly Billing, $5.00 $5.00 $5.00 $5.00 $5.00
$/Month
Basic Monthly Charge for $0.50 $0.52 $0.54 $0.56 $0.58
Monthly KWh less than 200
kWh per month, $/Month
Basic Monthly Charge for $1.00 $1.03 $1.07 $1.11 $1.15
Monthly KWh greater than or
equal to 200 kWh per month
and less than 550 kWh per
month, $/Month
Basic Monthly Charge for $1.50 $1.55 $1.60 $1.65 $1.70
Monthly KWh greater than or
equal to 550 kWh per month,
$/Month
BASELINE QUANTITIES (kWh PER MONTH)
WINTER SUMMER
Basic Service (E1) 360 360
All Electric (E2) 660 360
General Service: Electric Rate E5, E6. C5. C6. E55. E51
This rate schedule is applicable to general commercial and non-commercial residential
lighting, heating and all single phase and three phase alternating current loads in which
energy use is less than 144,000 kWh per meter for 12 consecutive months. This schedule
will not be applicable to commercial uses permitted by the City under a Home
Occupation Permit.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.17066 $0.17578 $0.18106 $0.18650 $0.19210
Summer $0.12663 $0.13043 $0.13435 $0.13839 $0.14255
Base Charge, $/month
Single Phase (E5) $8.66 $8.92 $9.19 $9.47 $9.76
Poly-phase(E6) $9.69 $9.99 $10.29 $10.60 $10.92
X-Ray(E51) $21.63 $22.28 $22.95 $23.64 $24.35
Minimum Charge , $/Month
2nd Meter(E55) $8.66 $8.92 $9.19 $9.47 $9.76
General Service with Demand: Electric Rate E7, C7
This rate is applicable to commercial and non-residential lighting, heating, and all single
phase and three phase loads in which energy use is 144,000 kWh or greater per meter for
12 consecutive months. The customer bill will consist of a basic month charge, energy
and demand charges.
DEMAND CHARGE
The customer will be billed for demand according to the customer's "maximum kilowatt
demand" each month. The number of kilowatt(kW)used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer's maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates, $/kWh
Winter $0.09094 $0.09367 $0.09649 $0.09939 $0.10238
Summer $0.11295 $0.11634 $0.11984 $0.12344 $0.12715
Basic Charge,$/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge, $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
General Large Industrial Service with Demand: E-I
This schedule is applicable to large industrial production, lighting,heating and all single
and three phase loads in which energy use is an average of 75,000 kWh monthly or
greater with a demand of 200 kW monthly or greater for at least six consecutive months
(multiple meters at a single location will be combined).
The Industrial rate is applicable to large manufacturing facilities, defined as businesses or
corporations that produce products for either wholesale or retail sales or businesses that
contract to fulfill obligations to produce specific components.
DEMAND CHARGE
The customer will be billed for demand according to the customer's "maximum kilowatt
demand" each month. The number of kilowatt(kW)used will be recorded over 15
minute intervals: the highest 15 minute average kW use in the month will be the
customer's maximum demand.
Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates $/kWh
Winter $0.07034 $0.07246 $0.07464 $0.07688 $0.07919
Summer $0.09235 $0.09513 $0.09799 $0.10093 $0.10396
Base Charge
$/Month $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge $/kW
Winter $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.65 $6.85 $7.06 $7.28 $7.50
Attachment 4
Residential Rate Comparison
Effective Date Current 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Average$/Kwh $0.138 $0.142 $0.146 $0.151 $0.155 $0.155
Rate change Overall % 3.0% 3.1% 3.0% 3.0% 0.0%
PG&E$/Kwh $0.220 $0.220 $0.220 $0.220 $0.220 $0.220
Lower than PG&E by 37% 36% 34% 32% 29% 29%
CCA$/kwh $0.200 $0.200 $0.200 $0.200 $0.200 $0.200
Revenue $3,073,673 $3,166,851 $3,263,576 $3,362,849 $3,465,337 $3,466,146
Change 3.0% 3.1% 3.0% 3.0% 0.0%
Average Monthly Bill $65.88 $67.88 $69.95 $72.08 $74.27 $74.29
Average Monthly kWh 480 480 480 480 480 480
CCA Community Choice Aggregation
Current Small Commercial Rates versus PG&E
Regular/City Regular Regular Regular City City
Phase Single Single Poly Single Poly
Tariff E5 E55 E6 C5 C6
Average$/kWh $0.160 $0.158 $0.154 $0.155 $0.163
PG&E $/Kwh 2015(A-1) $0.230 $0.230 $0.230 $0.230 $0.230
Lower Than PG&E by 44% 45% 50% 48% 41%
Attachment 5
Electric Utility
Revenue vs Expenditure & Net and Cash Ending by Fiscal Year Ending
Rate Change Five 3% annual
C,ty,f Uktah No Street Lights or Public Benefit (v6)
$20,000,000
$15,000,000
$10,000,000
$5,000,000
111111111111111
1111111111111111111111111111 1111111111111111111
$0
2016 2017 2018 2019 2020 2021
-$5,000,000
Revenue •Expenditure m Net Ha Cash Year End
Presentation Received-Agendattachment1 Item 11b
A
City of Ukiah
Electric Utility Department
Rate Study
Ukiah City Council
December 7th, 2016
1 of 16
Topics
• Electric Utility Financial Condition
• Electric Rate Change
• Rate Design Change- Residential Fixed charge
• Rate Comparison & Rate Design
2 of 16
Financial Condition
Presently:
• Adequate cash reserve now but declining with capital
expenditures.
Future considerations:
• Compliance mandates & Regulatory uncertainty.
• Need for Infrastructure Improvements (Capital Projects):
— Community Solar $750k
— Upgrades & Replacements $750k
— Hydro/Substation Upgrades $500k
— Advance Metering $1.9M
— Electric Service Center $800k
3 of 16
Electric Utility Financials (Revenues, Expenditures & Cash Ending)
Historical Fiscal Year Ending 2011 to 2016
Including Street Lights and Public Benefit
$20,000,000
$15,000,000 ���
$10,000,000
$5,000,000
4IJ mtuoIIIVV suuNit tuuuuuuumW, 1. mim�lll
2011 2012 2013 2014 2015 2016
$5,000,000
Revenue ■Expenidture M Net 0 Cash Ending
4
4 of 16
Electric Utility Financials (Revenues, Expenditures and Cash Ending)
Fiscal Year Ending 2016 through 2021 - with & without rate change
Ukiah Proforma: No rate change
w/o Public Benefit and Street Lights Actual Projected Projected Projected Projected Projected
Fiscal Year Ending 2016 2017 2018 2019 2020 2021
Rate Revenue $14,404,500 $14,404,500 $14,404,500 $14,663,194 $14,752,012 $14,752,012
Other Revenue $573,445 $889,607 $443,607 $143,607 $143,607 $143,607
Expenditure before Capital/Transfers/P&I $12,998,829 $13,420,663 $13,590,062 $13,890,912 $14,204,522 $14,664,251
Net Expenditure $1,979,117 $1,873,445 $1,258,046 $915,889 $691,097 $231,368
Capital $945,609 $2,980,000 $3,000,000 $1,500,000 $1,500,000 $1,500,000
Transfer&Debt Service $3,060,295 $3,018,984 $864,270 $879,792 $885,121 $885,121
Overall Net before use of Reserves -$2,026,787 -$4,125,539 -$2,606,224 -$1,463,902 -$1,694,024 -$2,153,753
Cash Ending with use of Reserves $13,330,622 $9,205,083 $6,598,859 $5,134,957 $3,440,933 $1,287,180
Ukiah Proforma Rate Change: Five 3%changes:two changes in 2017,one change per year after 2017
w/o Public Benefit and Street Lights Actual Projected Projected Projected Projected Projected
Fiscal Year Ending 2016 2017 2018 2019 2020 2021
Rate Revenue $14,404,500 $14,620,568 $15,278,493 $16,019,470 $16,599,998 $17,097,998
Other Revenue $573,445 $889,607 $443,607 $143,607 $143,607 $143,607
Expenditure before Capital/Transfers/P&I $12,998,829 $13,420,663 $13,590,062 $13,890,912 $14,204,522 $14,664,251
Net Expenditure $1,979,117 $2,089,512 $2,132,039 $2,272,165 $2,539,083 $2,577,354
Capital $945,609 $2,980,000 $3,000,000 $1,500,000 $1,500,000 $1,500,000
Transfer&Debt Service $3,060,295 $3,018,984 $916,710 $961,168 $996,000 $1,025,880
Overall Net before use of Reserves -$2,026,787 -$3,909,471 -$1,784,671 -$189,003 $43,083 $51,474
Cash Ending with use of Reserves $13,330,622 $9,421,151 $7,636,480 $7,447,477 $7,490,560 $7,542,034
5 of 16
Electric Utility
Revenue vs Expenditure & Net and Cash Ending by Fiscal Year Ending
No Rate Change
No Street Lights or Public Benefit (v6)
$20,000,000
$1.5,000,000
$1.0,000,000
$5,000,000
2017
0001111110
0
1D-III 'if ii11 o 1111 v o
$0
2016 2018 2019 2020 2021
-$5,000,000
Revenue •Expenditure M Net •Cash Year End
6 of 16
Electric Utility
Revenue vs Expenditure & Net and Cash Ending by Fiscal Year Ending
Rate Change : Five 3%
No Street Lights or Public Benefit (v6)
$20,000,000
$15,000,000
$10,000,000
lIJ
$5,000,000
am 11111
ele
00001111011
2016 2017 2018 111 2019 2020
2021
Revenue •Expenditure eu Net Cash Year End
7 of 16
Goals of Proposed Rate Adjustment
Operations:
— Eliminate operating losses
— Provide adequate resources to meet operating costs
Capital Improvement:
— Increased engagement in rehabilitation and replacement of aging
infrastructure
— Opportunities to increase renewable energy and storage
Cash Reserve Stabilization:
— Prevent the complete depletion of cash reserves
— Maintain accounts for:
• Operating contingencies - Power supply risk
• Revenue stabilization
• Capital replacement or expansion
8 of 16
Outcomes of Proposed Rate
Adjustment
• Sustainable electric utility meeting immediate and long-term service
demands
— Continued use of clean energy sources
• More reliable and efficient infrastructure
• Phased-in adjustment to limit adverse effects to customers
— two 3% in 2017 (January,July) , 3%annually over next three years
• Significantly lower rates for customers compared to private sector
competitors
— ^'30% lower than other County providers.
9
9 of 16
Residential Rate Design
• Residential "Basic" Charge (Fixed Monthly)
— Pay for actual distribution cost
— Utility still provides backup for solar & other
— PG&E & others (SMUD) are raising
— Set based on the three levels to avoid hurting small
customers
• All Electric Rate (E2) (some form of electric heat or electric
water heat) provides more energy at a lower rate than regular
customer
— Anti-conservation
— Most utilities have eliminated this option
— Propose grandfathered for existing but no new customers
10 of 16
Residential Proposal
Target Effective Date 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Minimum Usage $5.00 $5.00 $5.00 $5.00 $5.00 $5.00
Fixed 200 kwh none $0.500 $0.520 $0.540 $0.560 $0.580
Fixed 550 kwh none $1.000 $1.030 $1.070 $1.110 $1.150
Fixed above none $1.500 $1.550 $1.600 $1.650 $1.700
Tier 1 $/kwh $0.12040 $0.12040 $0.12410 $0.12790 $0.13180 $0.13580
Tier 2 $/kwh $0.15321 $0.15800 $0.16280 $0.16770 $0.17280 $0.17800
Tier Breakpoint 360 360 360 360 360 360
Kwh Energy 22,336,820 22,336,820 22,336,820 22,336,820 22,336,820 22,336,820
Average $/Kwh $0.138 $0.142 $0.146 $0.151 $0.155 $0.155
Rate change Overall % 3.0% 3.1% 3.0% 3.0% 0.0%
PG&E $/l<wh $0120 $0.220 $0.220 $0.220 $0.220 $0120
lower than PG&E by 37% 36% 34% 32% 29% 29%
CCA$/kwh $0.200 $0.200 $0.200 $0.200 $0.200 $0.200
Revenue $3,073,673 $3,166,851 $3,263,576 $3,362,849 $3,465,337 $3,466,146
%Change 3.0% 3.1% 3.0% 3.0% 0.0%
Average Monthly Bill $65.88 $67.88 $69.95 $72.08 $74.27 $74.29
The First Phase 1/1/2017 will apply to consumption for a full months
billing beyond the date.
CCA= Community Choice Aggregation, power
supplied by County other services PG&E
11 of 16
Small Commercial Proposal
Proposed Rates Small Commercial E5,E55,E6,C5,C6: Five 3%all Rates
Effective Date Current 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates
Winter $0.16568 $0.17066 $0.17578 $0.18106 $0.18650 $0.19210
Summer $0.12294 $0.12663 $0.13043 $0.13435 $0.13839 $0.14255
Base Charge
$/Month
Single Pase (E5) $8.40 $8.66 $8.92 $9.19 $9.47 $9.76
Polypase(E6) $9.40 $9.69 $9.99 $10.29 $10.60 $10.92
X-Ray(E51) $21.00 $21.63 $22.28 $22.95 $23.64 $24.35
Minimum Charge
$/Month
2nd Meter(E55) $8.40 $8.66 $8.92 $9.19 $9.47 $9.76
Average Month Bill $245.72 $253.10 $260.69 $268.51 $276.56 $284.86
Regular/City Regular Regular Regular City City
Phase Single Single Poly Single Poly
Tariff E5 E55 E6 C5 C6
Average$/Kwh $0.160 $0.158 $0.154 $0.155 $0.163
PG&E$/Kwh 2015(A-1) $0.230 $0.230 $0.230 $0.230 $0.230
Lower than PG&E by 44% 45% 50% 48% 41%
The First Phase 1/1/2017 will apply to consumption for a full months
billing beyond the date.
2
12 of 16
Commercial with Demand
Proposed Rates Commercial With Demand E-7, C-7, C-70
Effective Date Current 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates$/kwh
Winter $0.08829 $0.09094 $0.09367 $0.09649 $0.09939 $0.10238
Summer $0.10966 $0.11295 $0.11634 $0.11984 $0.12344 $0.12715
Base Charge
$/Month $70.60 $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge$/Kw
Winter $4.05 $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.45 $6.65 $6.85 $7.06 $7.28 $7.50
Current 2017 2018 2019 2020 2021
Average $/Kwh Current $0.1135 $0.1169 $0.1204 $0.1240 $0.1278 $0.1316
PG&E $/Kwh 2015(A10-S) $0.195 $0.195 $0.195 $0.195 $0.195 $0.195
Lower than PG&E by 72% 67% 62% 57% 53% 48%
The First Phase 1/1/2017 will apply to consumption for a full months
billing beyond the date.
13 of 16
Industrial Proposal
Proposed Rate Industrial E-I
Effective Date Current 1/1/2017 7/1/2017 7/1/2018 7/1/2019 7/1/2020
Energy Rates $/kwh
Winter $0.06829 $0.07034 $0.07246 $0.07464 $0.07688 $0.07919
Summer $0.08966 $0.09235 $0.09513 $0.09799 $0.10093 $0.10396
Base Charge
$/Month $70.60 $72.72 $74.91 $77.16 $79.48 $81.87
Demand Charge$/Kw
Winter $4.05 $4.18 $4.31 $4.44 $4.58 $4.72
Summer $6.45 $6.65 $6.85 $7.06 $7.28 $7.50
Average $/Kwh $0.0935 $0.0963 $0.0992 $0.1022 $0.1053 $0.1084
PG&E $/Kwh (E19-P) $0.158 $0.158 $0.158 $0.158 $0.158 $0.158
Lower than PG&E by 69% 64% 59% 55% 50% 46%
The First Phase 1/1/2017 will apply to consumption for a full months
billing beyond the date.
14
14 of 16
Summary
• Five 3% rate change phase in provides a moderate approach
— Meets goal of maintaining infrastructure
— Revenue meets expenditure at end of phase in
— First year effect is about 6%, 3% annually thereafter
• $4 first year increase on average residential bill of $65/month
• Other classes , will have same percent changes
• Revisit financials every year and report
— Uncertainty of Power Cost & other
— Capital dependent on staffing
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Expenditures Exceeding Revenue
• Historically, 2011 to 2016 (graph pg. 5)
— Cash has decline by $4.5 million (graphs & table pg. 6-8)
— Expenditures have exceed revenue average is $1.5 million
• Going Forward , 2001 to 2021 (graphs & table pg. 6-8)
— Forward look has look without Street Lights & Public Benefit so
historical versus future numbers have some difference but trend same
— Without a rate increase, will fall cash will to a dangerous
$1.2 million level, a fall of over $12 million
— Expenditures have exceed revenue average is $1.7 million
• Without a moderate rate change now, serious financial
consequences will occur
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ITEM NO.: 12a
t .% MEETING DATE: November 4, 2015
City of'U,E; AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF PLEDGED REVENUE RESOLUTION TO SUBMIT TO THE STATE WATER
RESOURCES CONTROL BOARD DIVISION OF FINANCIAL ASSISTANCE IN SUPPORT
OF A FUNDING APPLICATION FOR THE CONSTRUCTION OF THE RECYCLED WATER
SYSTEM AND/OR TAKE ANY OTHER ALTERNATE ACTION TO SECURE PROJECT
FUNDING
Summary: The Ukiah Valley Sanitation District's lawsuit is preventing the City from obtaining final
contract approval from the State Water Resources Control Board (SWRCB) for the recycled water system
project Prop 1A funding. The lawsuit is the only impediment given the City must be able to demonstrate
to the State an unconstrained revenue source to guarantee repayment of the loan funds.
The City Council will consider adopting a resolution to secure funding for the construction of the recycled
water system using Water Revenues as an alternate to the City's Wastewater Revenues. While this is a
less desirable option for securing project funding, it is being considered as a better alternative to losing
the project funds altogether.
At the time of publication of this report, staff was still in the process of vetting the viability of the water
fund alternative. Additional information and details will be forthcoming. The best and most certain solution
for securing the recycled water project funding remains for the Ukiah Valley Sanitation District to drop the
lawsuit and work cooperatively with the City to resolve any disputes.
Background: Over the course of the last few years, Staff has worked with several partners and been
successful in obtaining grant funds from Prop 84 (State 2006 Water Bond) and Prop 1A (State 2014
Water Bond). In 2013, the City obtained $2.5M for the construction of Phase 1A (Southern portion of
Phase 1) of the Recycled Water System. In 2015, Council directed staff to apply for Prop 1A funds for
construction funding for Phases 1 through 3. The City was again successful in obtaining both grant funds
($9,996,000) as well as a 1% loan ($25,564,000).
As Council is aware, the Prop 1A funds are in jeopardy of being lost due to the current litigation with the
Ukiah Valley Sanitation District (UVSD).
Continued on Page 2
RECOMMENDED ACTION(S): Adoption a Pledged Revenue Resolution to submit to the State Water
Resources Control Board Division of Financial Assistance in support of a funding application for the
construction of the Rec cled Water S stem.
ALTERNATIVES: Do not approve the submittal of a funding application and/or provide alternate
direction/action
Citizens advised: None.
Requested by: Sage Sangiacomo, City Manager.
Contact/Prepared by: Sean White, Director of Water and Sewer Utilities; Jarod Thiele, Public Works Management
Analyst; Tim Eriksen, Director of Public Works/City Engineer; and.
Coordinated with: Sage Sangiacomo, City Manager; Dan Buffalo, Finance Director; David Rapport, City
Attorney
Presenters: Sean White, Director of Water and Sewer Utilities and Jarod Thiele, Public Works
Management Analyst.
Attachments: 1. Pledged Revenue Resolution
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note.Please write Agreement No.in upper right corner of agreement when drafted.
Approved:S e •mo, CityManager
g
Page 2 of 2
Discussion: The City originally pledged revenues from the City's Wastewater Funds in order to secure
the Prop 1A loan. That approach however, has been obstructed by the ongoing litigation with UVSD. In
order to ensure that these funds are not lost, Staff is recommending using the City's Water Fund to
secure the Prop 1A loan. These funds are comprised solely of City funds and revenue and therefore are
not constrained by the ongoing litigation. This will allow for the project to proceed but may result in
reprioritizing projects included in the Water Capital Improvement Plan (CIP) such as delaying
implementation of the Automated Meter Reading system.
While Staff and Council have felt this is primarily a Wastewater Project it is important to recognize the
construction of a recycled water system will enhance both the City's water and waste water infrastructure
by addressing the following factors:
1) The Waste Water Treatment Plant (WVVTP) discharges tertiary effluent to the Russian River
seasonally under a National Pollutant Discharge Elimination System (NPDES) Permit from the
Regional Water Quality Control Board (RWQCB). The restrictions for the quality of effluent
discharges to the River are becoming much more stringent, mainly for nitrogen and ammonia
constituents. This system will provide an alternative disposal option for the effluent that will ease
the discharge restrictions. It is the hope that this system could lead to eventually ceasing the
discharge to the River, thus reducing lab testing and other costs relating to discharging to the
River. In addition, this project could offset an additional $22,000,000 project to improve the
WWTP in order to meet the limits on nitrogen and ammonia constituents discharged to the River.
2) The Recycled Water System will provide a reliable supply of water for agricultural, parks, schools,
the golf course, and other municipal purposes on a year-round basis even in drought conditions. It
will also aid in alleviating demand on the potable water currently used for landscape irrigation.
This demand offset will improve reliability for municipal customers in times of drought. The
recycled water system will include a "trucking station" that can also be used for construction,
irrigation, and industrial purposes that will provide additional disposal and potable offsets.
3) The Recycled Water System will decrease diversion of freshwater from sensitive ecosystems.
Plants, wildlife, and fish depend on sufficient water flows to their habitats to live and reproduce.
The lack of adequate flow, or variation in flow, as a result of diversion for agricultural, urban, and
industrial purposes, can cause deterioration of water quality and ecosystem health. Providing
people with recycled water can offset their demand for freshwater thus leaving considerable
amounts of water for the benefit of the environment. For example, during the frost protection
season, farms connected to the recycled water system will no longer need to divert water from the
Russian River or adjacent tributaries.
Staff is requesting the adoption of the attached resolution (Attachment 1) in order to pledge alternative
funding for the Recycled Water System. Public Works will work with the Finance Department to develop a
payment schedule from the City's wastewater revenues for disposal of its effluent, sufficient to cover the
debt service and operation and maintenance of the new Recycled Water Utility.
While staff feels this is a less desirable option for securing the Prop 1A funds, it is being recommended
as a better alternative to losing the funds altogether.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No El N/A
ATTACHMENT 1
RESOLUTION NO: 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH PLEDGING
REVENUE FOR THE REPAYMENT OF THE LOAN
WHEREAS, the City of Ukiah desires to construct a Recycled Water System;
THEREFORE, BE IT RESOLVED, the City of Ukiah (the "City") hereby dedicates and
pledges net revenues of the City's Water Enterprise and the City's Water Enterprise
Fund for payment of any and all Clean Water State Revolving Fund and/or Water
Recycling Funding Program financing for City of Ukiah Recycled Water System (the
"Project"). The City of Ukiah Recycled Water System, Project Number 8076.
City commits to collecting such revenues and maintaining such fund(s) throughout the
term of such financing and until the City has satisfied its repayment obligation
thereunder unless modification or change is approved in writing by the State Water
Resources Control Board. So long as the financing agreement(s) are outstanding, the
City's pledge hereunder shall constitute a lien, subject to any pre-existing liens or
pledges of revenue, in favor of the State Water Resources Control Board on the
foregoing fund(s) and revenue(s) without any further action necessary. So long as the
financing agreement(s) are outstanding, the City commits to maintaining the fund(s) and
revenue(s) at levels sufficient to meet its obligations under the financing agreement(s).
PASSED AND ADOPTED this 7th day of December, 2016, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
, Mayor
ATTEST:
Kristine Lawler, City Clerk
ITEM NO.: 12b
MEETING DATE: December 7, 2016
e"tty of Ukjah AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF A CONTINGENCY AMENDMENT WITH CAROLLO ENGINEERS IN THE
AMOUNT OF $413,398 FOR THE DESIGN OF PHASE 1A OF THE RECYCLED WATER
SYSTEM AND APPROVAL OF CORRESPONDING BUDGET AMENDMENT FROM THE
CITY SEWER CAPITAL FUND IF PROP 1A FUNDING IS LOST DUE TO THE UVSD
LITIGATION
Summary: Council will consider approval of a contingency amendment with Carollo Engineers for the
Design of Phase 1A of the Recycled Water System.
Background: Over the course of the last few years, staff has worked with several partners and been
successful in obtaining grant funds from Prop 84 (State 2006 Water Bond) and Prop 1A (State 2014
Water Bond). In 2013, the City was granted $2.5M for the construction of Phase 1A (Southern portion of
Phase 1) of the Recycled Water System. In 2015, Council directed staff to apply for Prop 1A funds for
construction funding for Phases 1 through 3 (Attachment#1). The City was again successful in obtaining
both grant funds as well as a 1% loan.
Discussion: After obtaining Prop 1A funds, the City has worked with Carollo Engineers to expedite the
design of Phases 1 through 3 which is now 100% final and included Phase 1A. As Council is aware, the
Prop 1A funds are in jeopardy of being lost due to the current litigation with the Ukiah Valley Sanitation
District.
At a minimum, the Prop 84 funds must be used to construct Phase 1A. The design for this smaller
component of Phase 1 is already included as part of the design for Phases 1 through 3. However, a
significant redesign needs to be done if Phase 1A is not constructed as part of the larger project. At this
time, staff is requesting contingency authorization for Carollo Engineers to break out Phase 1A.
(Attachment#2).
aw.. Continued to Pale 2
RECOMMENDED ACTION(S): Approval a contingency amendment with Carollo Engineers in the amount
of $413,398 for the design of Phase 1A of the Recycled Water System and approval of corresponding
budget amendment from the City Sewer Capital Fund.
ALTERNATIVES: 1) Authorize the City Manager to negotiate and execute and amendment for
construction management services in the amount of$220,303; or 2) Do not award contract and provide
direction to staff.
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager
Contacts/Prepared by: Sean White, Director of Water and Sewer and Jarod Thiele, Public Works Management
Analyst
Coordinated with: Tim Eriksen, Director of Public Works/City Engineer
Presenters: Sean White, Director of Water and Sewer and Jarod Thiele, Public Works Management
Analyst
Attachments: 1. Minutes for November 4, 2015, Page 3 of 4, Agenda Item 13d
2. Proposal from Carollo Engineers
3. Site Map
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved
S. e gi. omo, City Manager
In order to construct Phase 1A, complete bid documents will need to be prepared. Should the City not
construct Phase 1A, we will be in breach of contract with the partnering agencies and will ultimately have
to pay for a project that will not be constructed. The City's match component for the grant is for the
design of the system. Please refer to the site map (Attachment#3).
It is important to recognize that all funds used for this significant redesign effort could be used for the
construction of Phase 1 through 3. Should the litigation be resolved soon or funding secured through an
alternate plan, these funds will not be needed for design of Phase 1A and can be used for construction of
Phases 1 through 3.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
$0 City Sewer Capital #84424422.80230 Yes ® No ❑ N/A
Page 2of2
Attachment#1
CM/ Cow Kall Morates fur November 4, 20'1! , CononuEel Page 3 of 4
Public Comment: Cynthia Ariosta.
Council Consensus to direct staff to focus on other projects that take precedence at this time and
add mobile food vending regulations as a low priority.
Councilmember Doble announced the Strategic Planning meeting that will take place on Thursday,
November 12, 2015, 530 p.m. at the Ukiah Valley Conference Center located on 200 South
School Street, Ukiah.
b. Approval of an Additional Customer Service Representative HI for Utility Billing and
Corresponding Budget Amendments—Finance.
Presenter: Karen Scalabrini, Finance Director.
Motion/Second: Brown/Mulheren to approve of the addition of a CSR III position and approval of
the Corresponding Budget Amendment and corresponding budget amendment(s). Motion carried
by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES:
None. ABSENT: None. ABSTAIN: None.
c. Approval of the Cost Allocation Plan Adopted for the 2015-2016 Budget Applied to
the 2014-2015 Operational Budget and Corresponding Budget Amendments —
Finance.
Presenter: Karen Scalabrini, Finance Director.
Motion/Second: Doble/Scalmanini to approve the Cost Allocation Plan to be implemented for the
2014-2015 Operations Budget and corresponding budget amendments. Motion carried by the
following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None.
ABSENT: None. ABSTAIN: None.
d. Adoption of a Reimbursement Resolution, an Authorizing Resolution and a Pledged
Revenue Resolution to Submit to the State Water Resources Control Board Division
of Financial Assistance in Support of a Funding Application for the Construction of
the Recycled Water System—Water& Sewer Utilities.
Presenter: Sean White, Director of Water and Sewer Utilities.
Motion/Second: Scalmanini/Mulheren to adopt a Reimbursement Resolution (2015-45), an
Authorizing Resolution (2015-46) and a Pledged Revenue Resolution (2015-47) to submit to the
State Water Resources Control Board Division of Financial Assistance in support of a funding
application for the construction of the Recycled Water System. Motion carried by the following roll
call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
e. Creation of Two Separate Ad Hocs to Represent the City Council in Two Separate
Solid Waste Issues Regarding Landfill Closure and the Five Year Rate Review
Process—Administration.
Presenter: Sage Sangiacomo, City Manager.
Attachment#2
EXHIBIT A
CITY OF UKIAH RECYCLED WATER PROJECT: PHASE 1A-
WWTP CHLORINE CONTACT BASIN RENOVATION, PUMP STATION,AND PIPELINES
SCOPE OF WORK
October 28,2016
BACKGROUND AND WORK DESCRIPTION
The City of Ukiah (OWNER) has received Integrated Regional Water Management Plan (IRWMP)
funding from the State of California to complete portions of Phases 1 and 2 of its Recycled
Water Project. Carollo Engineers, Inc. (ENGINEER) has recently completed final design of Phases
1 -3 of this Recycled Water Project.The OWNER now wishes to implement an initial portion
(termed "Phase 1A") of the Recycled Water Project using this IRWMP funding. Phase 1A will
comprise both facilities not as yet designed, and re-packaged elements from the Phases 1-3 final
designs, as defined below:
• City of Ukiah Wastewater Treatment Plant(WWTP) chlorine contact basin renovation to
achieve Title 22 compliance at 4 mgd.As part of previous studies, the ENGINEER prepared a
water balance and zero discharge report that identified that the WWTP's two chlorine
contact basins are a significant constraint on the future production of recycled water and on
the size of recycled water storage facilities to be provided. Although initially designed
hydraulically for a capacity of 2 million gallons per day(mgd), each basin has been
downgraded to a maximum flow of 1 mgd so that the water quality of the basin's effluent
complies with the State's Title 22 regulations.The water balance studies demonstrated that,
at a minimum, 4 mgd of Title 22-compliant capacity is required from the basins for efficient
operation of the OWNER'S Recycled Water Project.The ENGINEER subsequently prepared a
conceptual design for Title 22-compliant chlorine contact basins having a total capacity of 4
mgd,together with a construction cost estimate.The conceptual design allows for
sequential basin renovation at the same location as the existing basins so that at least 1 mgd
of Title 22-compliant capacity is always available throughout construction.This Phase 1A
scope of work includes preparation of preliminary and final design for this facility.
• Phase 1A recycled water pump station.This pump station will draw effluent immediately
downstream of the new contact basins and deliver flow to two pipelines: one to the north
and one to the south of the WWTP.This scope includes conceptual, preliminary, and final
design of the Phase 1A pump station.
• 12-inch diameter recycled water pipeline to the south of the WWTP.The ENGINEER
completed final design of this pipeline under the Phases 1 -3 project. As part of Phase 1A,
the portion of the pipeline from south of the location of the Phases 1—3 recycled water
storage pond (south from approximately STA B25+50 on Drawing P-29 of the Phases 1-3
design drawings)will be constructed.This is to avoid any future conflict during construction
of the Phases 1 -3 pond—the permanent pipeline here is located within the berms that
make up the new pond. A temporary above-ground pipeline that avoids the main pond
footprint will connect the Phase 1A pump station with the Phases 1-3 pipeline. Meters and
1
connections to the Koball and Milovina properties, including a jack-and-bore connection
under the NPW Railroad for Milovina, are included in Phase 1A.These are Meters M-01 and
M-02 on Drawings G-07 and Drawing P-28 of the Phases 1-3 final design drawings.This
scope of work includes conceptual, preliminary, and final design of the new temporary
pipeline, and the necessary revisions to the Phases 1 -3 final design drawings for inclusion in
Phase 1A.
• 16-inch diameter recycled water pipeline to the north of the WWTP.The ENGINEER has
completed final design of this pipeline under Phases 1 -3.This pipeline will be constructed to
the Norgard property north of the WWTP as part of Phase 1A.The pipeline termination
point is located at Meter M-06 on Drawing P-05 of the Phases 1 -3 final design. A temporary
pipeline connection will be made from the new Phase 1A recycled water pump station to
the 16-inch diameter main. This Phase 1A scope includes for preliminary and final design of
this temporary pipeline, and modification of the Phases 1-3 pipeline final design as
necessary. A hydraulics review will be conducted initially to confirm the suitability of the 16-
inch diameter main for the lower flows conveyed as part of the Phase 1A project. Otherwise,
a temporary, smaller-diameter pipeline for this short northern route will be included. Phase
1A will also include the re-packaging of the meter and connection (Meter M-06) design at
the Norgard property, and that for Meter M-05 at the WWTP that serves the City-owned
parcel immediately north of the WWTP.
New designs will be developed, and existing designs modified as necessary, to produce bid-
ready design plans, specifications and cost estimates for Phase 1A.
This scope of work also includes engineering services during construction (ESDC)for Phase 1A.
Construction Management services are not included.
Work under this scope is organized under nine Tasks as follows:
Design Phase
• Task 1- Project Management and Administration During Design
• Task 2-Conceptual and Preliminary Design
• Task 3- Final Design
• Task 4- Regulatory Agency Coordination and Funding Support
• Task 5-Bid and Award
Construction Phase
• Task 6- Project Management and Administration During Construction
• Task 7- Engineering Services During Construction
• Task 8-Construction Observation
• Task 9- Project Commissioning and Closeout
For the design phase, Carollo will lead the engineering work, and the regulatory agency
coordination and funding support, with local consultants LACO Associates and Rau &Associates
providing geotechnical engineering and survey services respectively.This is similar to earlier
phases of the recycled water project. It is assumed that as the new basins are renovations to
2
existing facilities, and that as there is no increase in capacity that could be construed as growth-
inducing, the project will be categorically exempt from CEQA. All other elements are included
with the Phases 1 -3 permits. No environmental services have been included in the design phase
of the scope as a result.
Carollo will lead the ESDC stage of the project,with sub consultants SMB Environmental
providing environmental monitoring services, and LACO Associates providing geotechnical
observation.
SCOPE OF WORK
TASK 1—PROJECT MANAGEMENT AND ADMINISTRATION DURING DESIGN
Task 1 includes project management for Tasks 2 -5.
Task 1.1 -Project Administration
The ENGINEER will administer the project design phase, and subconsultants, to maintain project
schedule and budget.The project progress and budget status will be included in monthly progress
reportsthat will beattached to billing invoices.Additionally,the monthly progress reportwill
include a listof work completed forthetime period and what is expected inthe coming period.
Task 1.2-Meetings
The ENGINEER will coordinate project tasks between the OWNER, subconsultants, stakeholders
and other agencies as required through project meetings and conference calls.The ENGINEER
will prepare an agenda and brief meeting summaries for each of the meetings.Anticipated
design phase project meetings are identified below:
• Project Kick-off Meeting and Site Visit(OWNER offices)
• Monthly Project Status/ Design Review Meetings (OWNER offices or Conference call)
(Assume four(4) total)
Task 1.3—Quality Control
Quality control will be monitored throughout the entirety of project design.The ENGINEER will
review deliverables provided by subconsultants prior to forwarding to the OWNER'S staff. Any
document developed by the ENGINEER will be peer-reviewed internally prior to delivery to the
OWNER, in accordance with the ENGINEER'S standard quality control protocols.
Task 1:Deliverables:
• Monthly progress reports
• Meeting agendas and brief summaries
3
TASK 2-CONCEPTUAL AND PRELIMINARY DESIGN
Under Task 2,the ENGINEER will perform conceptual and preliminary design activities for the
facilities identified earlier in this scope.This task includes topographic survey and mapping;
geotechnical investigation; and preparation of a Basis of Design Report and 30%design level
documents. Deliverables prepared as part of this task will be used for design in subsequent
tasks.
Task 2.1-Topographical Survey and Mapping
The ENGINEER'S sub consultant Rau and Associates (Rau) will perform ground surveys to
supplement information from prior surveys and to detail the proposed construction footprint of
the renovated chlorine contact basins and the new pump station, and the route of the
temporary pipelines. Rau will attempt to establish the invert elevations of buried infrastructure
and piping not previously determined, including those at the head of the existing basins.
Rau will provide detailed topographic and facility mapping of the chlorine contact basin site, and
a DTM in AutoCAD Civil 3D format, that includes:
• Terrain (1 foot contours)with spot elevations;
• Outline of the chlorine contact basins and elevations of critical inverts;
• Invert elevations of inlet piping, and elevations and inverts of upstream piping/manholes in
order to determine pipe slopes and hydraulic capacity;
• Existing utilities and structures present within the project mapping area, or that may affect
the project because of their close proximity;
• Trees greater than 4" in dbh that may be affected by the project;
• Project control points;
• Height of overhead utility lines that may conflict with the project.
Task 2.1 Deliverables
• Topographic mapping(at 1"= 20').
• Electronic Files in AutoCAD Civil 3D .dwg file format with point files and the DTM surface
model.
Task 2.2-Geotechnical Investigation
The ENGINEER's subconsultant LACO Associates (LACO) will review available existing geologic
maps,soils reports,and geologic reports forthe project area.LACO will review the project area and
mark the boring locations for Underground Service Alert(USA) if needed.
For the revised footprint for the chlorine contact basins and the new pump station, LACO will perform 3
borings(between 20 and 30 feet deep).LACO will log the borings, and obtain disturbed and
relatively undisturbed soil samples for laboratory testing. Sampling locations/depths will be
determined in the field by the project geologist based on subsoil conditions encountered.
4
A laboratory testing program will beconducted to characterize the soil properties. LACO will
perform laboratory tests on selected soil samples that may include direct shear and/or triaxial
shear strength, particle size, moisture content, dry density, Atterberg limits, consolidation, and
corrosion potential (resistivity, pH, sulfate, chloride, and redox potential).
LACO will perform engineering evaluations to develop conclusions and recommendations
regarding geologic hazards affecting the proposed improvements, excavatability, thrust-block
bearing capacity, and corrosion potential of soils.
LACO will prepare draft and final Geotechnical Reports that document the results of the
geotechnical investigation and address requirements of both the California Building Code and
the Mendocino County Grading Regulations (current versions as of the date the Report is
prepared).The Reports will include soil logs, results of laboratory analysis, results of geohazard
evaluation, and geotechnical recommendations to support design and construction of proposed
improvements.
Task 2.2 Assumptions
• An environmental assessment or any exploration for the presence orabsenceofany
hazardous ortoxic materials is not included.
• The OWNER will beresponsibleforclearancefrom utilities notcovered by USA.
• Geotechnical investigation does not include a site specific quantitative liquefaction
analysis.
• The OWNER will secure site access for pre-survey and geotechnical investigation.
Task 2.2 Deliverables:
• Draft and Final Geotechnical Report(2 hard copies and 1 electronic copy).
Task 2.3 -Basis of Design Report,30%Design Level Plans, List of Specifications,and Cost
Estimate
The ENGINEER will include the new and previous conceptual design work in a Basis of Design
Report. 30%design level plans will be developed using the ENGINEER's CAD standards per the
Phases 1-3 final design.The ENGINEERwill prepare a list of technical specifications. An estimate
of probable construction cost will be prepared to reflect the 30%level ofdesign.This will include an
update of conceptual design level cost estimates previously prepared.
The Basis of Design Report and 30%design submittal packagewill be provided to the OWNER for
review and comment.All review comments and responsestocomments will bedocumented in
comment log. Agreed comments will be incorporated in the final design.
Task 2.3 Deliverables:
• Basis of Design Report, 30% Design Level Plans(2 hard copies and 1 electronic copy).
• List of technical specifications
• 30%design level cost estimate (1 electronic copy)
5
TASK 3-FINAL DESIGN
Task 3.1-75%Design Level Plans,Specifications,and Cost Estimate
75%design level plans will bedeveloped using the ENGINEER's CAD standards per the Phases 1 -
3 final design.The ENGINEER will prepare any additional technical specifications,in conjunction
with the OWN ER's standard front-end specifications,that are needed beyond those already
prepared for the Phases 1 -3 final design.All specification documents will beprepared using
Microsoft Word, and will be in CSI format. An estimate of probable construction cost will be
prepared to reflect the 75%level of design.An electronic PDF of the cost estimate will be provided
with the 75%submittal.
The 75%package will be provided to the OWNER for review and comment.A review meeting or
conference call will be heldto discuss the OWNER'S comments. All review comments and
responsesto comments will bedocumented in comment log.
Task 3.2-100%Design Level Plans,Specifications, and Cost Estimate
100%design level planswill bedeveloped using the ENGINEER's CAD standards per the Phases 1 -
3 final design.The 100%design submittal will include agreed-upon review comments from the
75%design submittal.The ENGINEER will update any additional technical specifications,in
conjunction with the OWN ER's standard front-end specifications, that are needed beyond those
already prepared for the Phases 1 -3 final design. An estimate of probable construction cost will
be prepared to reflect the 100%level of design.An electronic PDFofthecostestimatewill be
provided with the 100%submittal.
The 100%package will be provided to the OWNER for review and comment.A review meeting or
conference call will be held to discuss the Owner's comments.All review comments and responses
to comments will be documented in comment log.
Task 3.3-Final Bid Documents
Agreed comments received from the OWNER will be incorporated into the plans and specifications
to develop a set of final bid-ready documents.The cost estimate will be updated to reflectthe final
design.
Task 3 Assumptions:
• Landscaping and architectural design are not required,and are notincluded;
• OWNER will provide any required front-end documents in addition to those already
provided for the Phases 1 -3 design.
Task 3 Deliverables:
• 75%Plans,Specifications,and Cost Estimate(2 hard copies,lelectroniccopy).
• 100% Plans,Specifications,and Cost Estimate(2 hard copies,lelectronic copy).
• Ten(10)hard copies(if requested)and a reproducible set of the final bid-ready contract
documents will be providedtotheOWNERfordistribution to interested contractors.
6
TASK 4-REGULATORY AGENCY COORDINATION AND FUNDING SUPPORT
Task 4.1-Regulatory Agency Coordination
This task includes any additional meetings with regulatory agencies as needed for permits required
specifically for the chlorine contact basins renovation. It is assumed the OWNER will take the
lead obtaining regulatory approval required for changes in any of its operating/discharge
permits. Ongoing coordination is anticipated with the North Coast Regional Water Quality Control
Board and the California State Water Resources Control Board (SWRCB). It is also assumed that
permits obtained for Phases 1-3 are applicable to Phase 1A.
Task 4.2-Funding Support
This task includes an allowance for attending up to two meetings, conference calls and
preparing supporting documentation packages for submission to appropriate funding agencies.
Task 4 Assumptions:
• No building or other planning permits are required beyond those for Phases 1 -3;
• Categorical exemption from CEQA is applicable since we are renovating an existing
facility.
• Scope will be limited to the level of effort defined in the fee schedule.
Task 4 Deliverables:
• Supporting documentation.
TASK 5-BID AND AWARD
Task 5.1 -Answer Questions/Provide Addenda
The ENGINEER will provide assistance, as required,to the OWNER during the bidding of the
project.This will include answering contractor questions and preparing up to two addenda
during the advertisement period.The ENGINEER will be the primary contact for technical
questions during the bid period. Addenda will be distributed by the OWNER.
Task 5.2-Attend Pre-Bid Conference
The ENGINEER will attend the pre-bid conference.The meeting will be conducted by the
OWNER, but the ENGINEER will be available to answer questions or discuss the intent of the
plans and specifications as requested by the OWNER.The ENGINEER will prepare minutes from
the meeting. Meeting minutes will be distributed by the OWNER.
Task 5.3 -Construction Contract Award
After receipt of bids,the ENGINEER will assist the OWNER in developing a construction contract
award recommendation for the project.The ENGINEER will evaluate bids for completeness and
7
compliance, check Bidder resources as required by OWNER, and make a recommendation with
respect to award of the Contract. After Contract Award, the ENGINEER will prepare conformed
plans and specifications.
Task 5 Assumptions
• The OWNER will sell and distribute contract documents to contractors.
• The OWNER will distribute addenda and minutes from the pre-bid conference.
• A maximum of two (2) addenda will be prepared.
Task 5 Deliverables:
• Written responses to contractors' questions.
• Addenda
• Meeting agendas and minutes.
• Award recommendation
• Conformed contract documents (CD of half-size plans and specifications)
TASK 6-PROJECT MANAGEMENT AND ADMINISTRATION DURING CONSTRUCTION
Task 6 includes for all project management work for Task 7 - 10.
Task 6.1-Project Administration
The ENGINEER will administer the project ESDC phase, and subconsultants, to maintain project
schedule and budget.The project progress and budget status will be included in monthly progress
reportsthat will beattached to billing invoices.Additionally,the monthly progress reportwill
include a listof work completed forthetime period and what is expected inthe coming period.
Task 6.2—Quality Control
Quality control will be monitored throughout the entirety of the Project ESDC phase.The
ENGINEER will review deliverables provided by subconsultants prior to forwarding to the
OWNER'S staff or construction management team as appropriate. Any document developed by
the ENGINEER will be peer-reviewed internally prior to delivery to the OWNER.
Task 6:Deliverables:
• Monthly invoices.
• Monthly progress reports.
8
TASK 7—ENGINEERING SERVICES DURING CONSTRUCTION
The following tasks describe detailed scope of the ESDC phase:
Task 7.1-Pre-Construction Conference
The ENGINEER will attend the pre-construction conference. It is assumed that the meeting will
be led by the OWNER and/or the Construction Manager, and they will prepare meeting
agendas and minutes. ENGINEER'S principal role at the meeting will be to answer questions
from the selected contractor(CONTRACTOR).
Task 7.2-Engineer's Site Observation
The ENGINEER's team will conduct construction observation site visits twice per month (8 hours
per visit, including travel time) during project construction.The ENGINEER will also attend the
initial kickoff meeting and one closeout meeting on site.The assumed construction duration is 6
months.The ENGINEER will schedule these visits every two weeks to coincide with construction
progress meetings, or as otherwise required by the OWNER.
Task 7.3-Submittals Review
The ENGINEER will review CONTRACTOR'S shop drawings and other submittals as requested by
OWNER and/or the Construction Manager. It is assumed that the Construction Manager will
receive all CONTRACTOR'S submittals and re-submittals, and will forward to the ENGINEER those
submittals and re-submittals that the OWNER and/or Construction Manager determine require
designer review.The ENGINEER will provide a written response to each submittal and re-
submittal within 14 calendar days of receipt of that submittal by the ENGINEER, unless
otherwise agreed with the OWNER. Exceptions to this response target may include large
submittals, and response times for these submittals will be agreed with the OWNER on a case-
by-case basis.
A total of 40 submittal reviews and 20 re-submittal reviews are included in this scope.The
corresponding budget is based on an average of 4 hours per submittal for the ENGINEER's
review and response, and 2 hours per resubmittal.
Task 7.4-Responses to Contractor's Request for Information(RFIs)
The ENGINEER will provide written responses to the CONTRACTOR'S RFIs. A total of 30 RFIs are
included in this scope.The corresponding budget is based on an average of 4 hours per RFI for
the ENGINEER's review and response. It is assumed that the Construction Manager will receive
all CONTRACTOR'S RFIs, and will forward to the ENGINEER those RFIs that the OWNER and/or
Construction Manager determine require designer input.
Task 7.5-Review and Preparation of Design Clarifications(DCs)
The ENGINEER will prepare and/or review proposed changes in project scope or project time,
when requested by the OWNER or Construction Manager. A total of 5 DCs are included in the
scope.The corresponding budget is based on an average of 6 hours per DC, which includes
9
preparation time, review of CONTRACTOR-furnished supporting information, discussions with
CONTRACTOR and OWNER/Construction Manager, and preparation of DC responses.
It is assumed that all Change Orders will be prepared by the Construction Manager.The
ENGINEER will provide any supporting information required for Change Orders through the
Design Clarification process.
Task 7-Deliverables:
• CD with electronic (pdf) files of the conformed half size drawings and specifications.
• Electronic responses to RFIs.
• Responses to submittals and re-submittals.
• Design clarification responses.
TASK 8—CONSTRUCTION OBSERVATION
Task 8.1-Structural Observation
The ENGINEER will perform structural observation of the project. It is assumed that two site
visits are required, on an 8 hour-per-visit basis that includes travel time.
Task 8.2-Geotechnical Observation
The ENGINEER's sub consultant LACO Associates will perform geotechnical observation of the
project, including observation of excavated sub grades for foundations.
Task 8.3 -Environmental Monitoring
The ENGINEER's sub consultant SMB Environmental will perform environmental monitoring for
the project, as required by environmental permits.
TASK 9-PROJECT COMMISSIONING AND CLOSEOUT
Task 9.1-Record Drawings
The ENGINEER will review, after substantial completion,the final version of the CONTRACTOR's
redline drawings that have been accepted by the Construction Manager. Based on this final set
of marked-up drawings, the ENGINEER will prepare record drawings in an electronic format
(AutoCAD and pdf versions)for delivery to the OWNER.
Task 9.2-Substantial and Final Completion Assistance
At the request of the OWNER and/or the Construction Manager, the ENGINEER will assist in
determining if the project is substantially complete in accordance with the Contract Documents.
The ENGINEER will also assist in preparing the Certificate of Substantial Completion and a list of
deficient items ("punch list"). It is assumed that the Construction Manager will be responsible
10
for determining whether the project is substantially complete.
When notified by the Construction Manager that the punch list items have been completed, the
ENGINEER will assist in determining if the finished work has been completed to the standard
required by the Contract Documents. It is similarly assumed that the Construction Manager will
be responsible for determining whether the project has reached final completion, and for
certifying as such to the OWNER as required by the Contract Documents.
Two site visits are included in this sub-task: one each at the time of substantial and final
completions. Each visit is of an 8-hour duration, including travel time.
Task 9.3-Training and Commissioning
Under the lead of the Construction Manager, the ENGINEER will assist in the review of the
CONTRACTOR's training plan and instruction materials for compliance with the Contract
Documents. If requested,the ENGINEER will provide instruction to OWNER personnel on the
project objectives, design intent, and system operational procedures.
As requested by the OWNER and/or the Construction Manager,the ENGINEER will review the
CONTRACTOR'S start-up and commissioning plan for the project. Commissioning is defined as
the process in which the newly constructed facility will be placed into routine operation.The
commissioning process will include a planned, systematic approach to verify that facility systems
operate as intended and there is an orderly transition from construction phase to routine
operation. It is an anticipated that the commissioning program will include three phases as
follows:
• Phase I - Initial start-up in manual operating mode.
• Phase II -Transition into computer operating mode.
• Phase III -Transition from CONTRACTOR to OWNER operation.
The ENGINEER will assist with field commissioning of the project.The fee associated with this
sub-task includes for 16 labor hours at the project site, including travel time and expenses.
Task 9.4-Operations and Maintenance Manuals
Under this sub-task, the ENGINEER will review Operations and Maintenance (O&M) documents
and manuals provided by equipment vendors that are forwarded by the Construction Manager.
Task 9-Deliverables:
• Electronic files (AutoCAD and pdf versions), and two hard copies (one full-size set, one
half-size set) of record drawings.
• Review comments.
11
EXHIBIT B
Recycled Water Project-Phase 1A
City of Ukiah
_�__�_■_�_._■_■ Other Direct Costs
®--_
Tracy
crnron yy sabeonswrams _
Task Description 1111111111111111111111111 $0 111111 g Q M® Subtotal 10% Total Per hr ,®' ®' ODC Cost
Sub
Consultam Sub
‘‘-3
Markup Consultam
. 4 .
SUMO Ond$41.0140AnnOhlotrodittionurin.,,
1mjenAdministrabon 0 6 0 0 0 0 0 0 0 6 $4096 $0 $0 $0 $0 $0 $0 5187 $0 $0 $187 $4,283
12 Meetings 16 32 24 0 0 24 0 0 0 96 $20,464 $0 $0 $0 $0 $0 $0 $1,123 $0 $1080 $2,203 $22,667
13 Quality Control 0 0 0 0 0 0 24 0 0 24 $5,664 $0 $0 $0 $0 $0 $0 $281 $0 $0 $281 $5945
p YW Total Task 1.0 16 48 24 0 0 24 24 0 0 136 $30 224 $0 $0 S0 S0 S0 S0 $1 591 S0 $1 080 $2 671 $32 895
II'�i k IW Ri,i, ,�Y r,{IN�Ir�IIId�II�IiIM�M IId�a�,x M.M yu le
2.1 To o ra hical Survey and Manama 0 8 0 0 0 8 0 B 24 520 $0 10000 $0 10000 1000 11000 281 $0 0 $0 11281 15801
P 9 P Y PP 9 $4, $ $ $, $ $ $ $ ,
22 Geotechnical and Corrosion Investigation 0 8 8 0 0 8 0 0 24 $4,880 $20,000 $0 $0 $20000 $2000 $22000 $281 $0 0 $0 $22281 $27,161
23 BODR 30%Design Plans Spec List Cost Estimate 0 24 40 8 32 84 0 120 312 $54,312 $0 $0 $0 $0 $0 $0 $3,650 $0 0 $0 $3,650 $5],962
'
Total Task 2.0 0 40 48 8 32 100 0 128 360 $63]12 $20000 $10000 60 $30000 $3000 $33000 $4 212 SO 0 $0 $37212 $100924
$ Im n I,
3.1 75%PSBE 4 48 96 80 84 120 0 196 0 628 '.114,596 '.0 '�0 '.0 '.0 '.0 '.0 '7,348 '.500 1 '.135 '.],983 '1225]9
32 100%PS4E 4 48 64 48 48 96 0 96 0 404 $75280 $0 $0 $0 $0 $0 $0 $4,727 $500 1 $135 $5,362 $80,642
33 Final Bid Documents 2 16 32 40 32 32 0 40 0 194 $36,736 $0 $0 $0 $0 $0 $0 $2270 $1000 0 $0 $3,270 $40,006
Total Task 3.0 10 112 192 168 164 248 0 332 0 1226 $226612 $0 $0 $0 $0 $0 S0 $14344 $2000 2 $270 $16614 $243226
iirM A" ..o.Ml IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIIIIMIIIIIIIIIIIIIIIIIIII
41 Regulatory A Coordination i6 0 0 0 0 0 30 6258 0 0 0 0 0 0 351 0 2 270 621 68]9
9 N 9 enc Y
$ $ $ $ $ $ $ $ $ $ $ $
42 Funding Support 36 0 0 0 8 0 68 $8146 $0 $0 $O $O $O $O $746 $O 2 $240 $713 $8861
Total Task 4.0 32 0 0 0 8 0 68 $id404 50 $0 $0 $0 $0 $0 $796 $0 4 $540 $1336 $15]40
L. . . nswerQIIuIIIIIIIIIIIIIIon IIProvIid Addend 2IIIIIIIIIIIIIIIIIII$5,0II8IIIIIIIIIIIIII $ $1 $1 $1 $1 $1 $l30 $1 $llllllllllllllllllll $l�lll0lllllllllllllll $5 86
5.1 Answer Questions I Provide Addenda 0 8 8 0 0 8 0 0 26 $5,082 $0 $0 $0 $0 $0 $0 $304 $0 0 $0 $304 $5,386
52 AllendContr Pre-Bid Conference 0 8 8 0 0 0 0 0 18 $3,826 $0 $0 $0 $0 $0 $0 $212 $0 2 $270 $481 $4,30]
53 ConsWction Contract Award 2 8 4 0 0 4 0 40 60 $10218 $0 $0 $0 $0 $0 $0 $702 $0 0 $0 $702 $10,920
Total Task 5.0 2 24 20 0 0 12 0 40 104 $19126 $0 $0 $0 $0 $0 $0 $121] $0 2 $270 $148] $20613
6.1 Pmlect Administration 40 0 11111 2 $]492 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7492
62 Quality Control 4 0 0 56 $12836 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12836
Total Task 6.0 8 0 0 88 $20 328 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20 328
$lou lld ■ 1,,r dI,Yll`M°. nononno on
7.1 Pm Conur s ikon Conference 0 8 8 0 0 0 0 0 0 16 $3,624 $0 $0 $0 $0 $0 $0 $0 $0 2 $270 $270 $3,894
7 2 Engineers SRe Observation B ]2 32 0 0 32 0 0 0 144 $31648 $0 $5,000 $0 $5000 $500 $5,500 $0 $0 18 $2,430 $],930 $39,578
7 3 Submittals Review 0 16 46 24 48 64 0 0 2 200 $38 $
,456 $0 $0 $0 $0 $0 $0 $0 $500 0 $0 $500 $38,956
7 4 Responses to Contractors RFIs 0 16 24 8 32 38 0 0 2 120 $23,448 $0 $0 $0 $0 $0 $0 $0 $200 0 $0 $0 $23,448
]5 Review and Preparation of Design Cianti Totals 0 4 4 4 4 12 0 0 2 30 $5,546 $0 $0 $0 $0 $0 $0 $0 $200 0 $0 $200 $5,]46
Task 7.0 8 116 114 36 84 146 0 0 6 510 $102,]22 50 $5,000 $0 $5,000 $500 $5,500 $0 $900 20 $2,]00 $8,900 $111,622
1m
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r"aM"Iµ I,e MEI IN P M
81 SWcluralObservation 0 4 16 0 0 0 0 0 20 $4,176 $0 $0 $0 $0 $0 $0 $0 $0 $270 $270 $4,446
82 Geotechnical Observation 0 4 0 0 8 0 0 0 20 $3,856 $10,000 $0 $0 $10,000 $1000 $11000 $0 $0 $0 $11000 $14,856
83 Environmental Monitoring 0 4 0 0 8 0 0 0 12 $2,280 $0 $0 $7500 $7,500 $750 $8250 $0 $0 $0 $8,250 $10,530
Total Task 9.0 0 12 i6 0 i6 0 0 0 52 $10312 $10000 $0 $7500 $1]500 $1]50 $19250 $0 $0 $270 $19520 $29832
I
III 9P1 Record Drawings" 0 8 8 4 16 24 0 96 4 160 $26,616 $0 $0 $0 $0 $0 $0 $0 $1000 0 $0 $1000 $2],616
92 Substantial and Final Completion Assistance 0 24 8 0 16 8 0 0 8 64 $13224 $0 $0 $0 $0 $0 $0 $0 $0 2 $270 $270 $13,494
93 Training and Commissioning 0 16 8 0 24 8 0 0 0 56 $12088 $0 $0 $0 $0 $0 $0 $0 $0 4 $540 $540 $12628
94 Operations and Maintenance Manuals 0 4 4 0 8 8 0 0 0 24 $4788 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $4788
Total Task 10.0 0 52 28 4 64 48 0 96 12 304 $56 716 $0 $0 S0 S0 S0 S0 $0 $1 000 6 $810 $i 810 $58 526
=M 0®MECIMiIIMMEIMMIIM®MIN00 WEIZIEFLI 520 000 $10000 0 $30000 $3000 633 000 Efailll$2000 0
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- 3 CITY OF UKIAH
rill 4
ITEM NO.: 12c
MEETING DATE: December 7, 2016
City ofV AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF A RESOLUTION CONTINUING THE FY 2016-2017 JOINT
WASTEWATER SYSTEM BUDGET PROCESS
Summary: The City Council may consider adoption of a Continuing Resolution for the Wastewater System
budget.
Background: The City of Ukiah (City) and the Ukiah Valley Sanitation District (UVSD) adopted Continuing
Resolutions (Attachment #1) on June 21, 2016, and agreed to hold another joint meeting in order to
provide comments, discussion and consideration of the Fiscal Year 2016-2017 Wastewater System
Budget. The City Council held a second Special Joint Session with the Ukiah Valley Sanitation District
Board of Directors to discuss, comment and consider the Fiscal Year 2016-2017 Wastewater System
Budget on August 15, 2016. At that meeting a Continuing Resolution was adopted authorizing
expenditures to December 31, 2016 (Attachment#2).
Discussion: The final draft of the Fiscal Year 2016-2017 Wastewater System Budget (Attachment#3) was
delivered to UVSD staff on August 8, 2016. Previous drafts have been transmitted to and discussed with
District staff since April 2016. In addition, the City Council and District Board held a joint session on May
23, 2016, to review the prior year's accomplishments and consider budget performance goals and
objectives for Fiscal Year 2016-2017. The final draft of the budget incorporates all of the past work
product.
Since August 15, 2016, City Staff has met with UVSD staff to discuss particular items in the budget. On
November 17, 2016, City Staff attended the monthly UVSD meeting in which they conducted a workshop
on the proposed budget. The UVSD Board directed the District Manager to coordinate another joint
meeting with both agencies between December 1St and December 9th
At the time this report was prepared, the City had not received any correspondence or response from the
District Manager regarding a joint meeting despite inquires by City Staff (Attachment #4). Given the
impending December 315t expiration of the current Continuing Budget Resolution, the City Council (if
necessary) may consider taking action to further extend budget authorization for the operation and
maintenance of the Wastewater System.
RECOMMENDED ACTION(S): Adoption of a Resolution continuing the FY 2016-2017 Joint Wastewater
S stem Budet.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager.
Contact/Prepared by: Jarod Thiele, Public Works Management Analyst.
Coordinated with: Sean White, Director of Water and Sewer; Dan Buffalo, Finance Director
Presenters: Sean White, Director of Water and Sewer and Jarod Thiele, Public Works Management
Analyst.
Attachments: 1) City of Ukiah Resolution 2016-38; UVSD Resolution 2016-01
2) City of Ukiah Resolution 2016-47; UVSD Resolution 2016-03
3) FY 2016-17 Draft Wastewater System Budget
4 n,Email Correspondence related to the FY 16/17 Budget
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: U Ordinance:
Note.Please write Agreement No.in upper right corner of agreement when drafted
-,
- .--
Approved. , " ,..
S e ang' como, City Manager
Page 2 of 2
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
ATTACHMENT 1
RESOLUTION No. 2016- 38
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CONTINUING THE FY
r._
2016-2017 JOINT WASTEWATER SYSTEM BUDGET PROCESS UNTIL AFTER JULY 1,
2016
WHEREAS, at a special joint meeting on the 21ST day of June, 2016, the Ukiah Valley
Sanitation District ("DISTRICT") Board of Directors and the Ukiah City Council reviewed the FY
2016-2017 Wastewater System Budget process and schedule; and
WHEREAS, after review and discussion of the current process, the Board of Directors and the
Ukiah City Council agreed the budget review process could not be completed by July 1, 2016
because additional time was needed for the development and receipt of the complete draft
proposed budget and presentation; and
WHEREAS, the opportunity for this presentation and review could not occur until after July 1,
2016;, and
WHEREAS, operations of the Wastewater System need to continue until the budget is adopted
by both the DISTRICT and the CITY OF UKIAH in joint session; and
WHEREAS, the Board of Directors and the Ukiah City Council anticipate that the necessary
information can and will be provided and reviewed as necessary to allow the budget to be
considered by both the DISTRICT and the CITY OF UKIAH in joint session in not more than 45
days after July 1, 2016.
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
1. The Board of Directors and the Ukiah City Council shall meet in joint session after July 1,
2016, but not later than August 15th, 2016, to consider approval of the 2016-17
Wastewater System Budget.
2. Until the budget is approved by both the DISTRICT and the CITY OF UKIAH, ordinary
operation and maintenance and emergency response may be provided by the CITY OF
UKIAH for the WWTP and collection system in accordance with the 2015-16 Wastewater
System Budget approved by the Ukiah City Council.
3. Ordinary care and maintenance does not include non-routine contracts and capital
expenditures other than routine or emergency repairs or replacements.
PASSED AND ADOPTED on June 21st, 2016, by the following Roll Call Vote:
AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Scalmanini
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST: Liter - 1, f , cel° '%I (iLAda „ µ.
Stephen G. Scalmanini, Mayor
114/ i'
Ashley Cocco, Deputy City Clerk
1
U • H VALLEY SANITATION DISTRICT BO ' I OF D " ' ACTORS
RESOLUTION No.2016-01
RESOLUTION OF THE UKIAH VALLEY SANITATION DIST' CT BO• ' OF D CTORS
CONTINUING THE FY 2016-2017JOINT WASTEWATER SYSTEM B I GET PI"OCESS
UNTIL AFTER JULY 1,2016
EREAS, at a special joint meeting on the 21st day of June,2016,the Ukiah Valley Sanitation
District("DISTRICT") Board of Directors and the Ukiah City Council reviewed the FY 2016-2017
Wastewater System Budget process and schedule; and
WHEREAS,after review and discussion of the current process,the Board of Directors and the
Ukiah City Council agreed the budget review process could not be completed by July 1, 2016 because
additional time was needed for the development and receipt of the complete draft proposed budget and
presentation; and
WHEREAS, the opportunity for this presentation and review could not occur until after July 1,
2016;and
WHEREAS, operations of the Wastewater System need to continue until the budget is adopted
by both the DISTRICT and the CITY OF UKIAH in joint session;
WHEREAS, the Board of Directors and the Ukiah City Council anticipate that the necessary
information can and will be provided and reviewed as necessary to allow the budget to be considered by
both the DISTRICT and the CITY OF UKIAH in joint session in not more than 45 days after July 1,
2016;
NOW,THEREFORE,BE IT HEREBY RESOLVED as follows:
1. The Board of Directors and the Ukiah City Council shall meet in joint session after July I, 2016,
but not later than A gust 15`h, 2016,to consider approval of the 2016-17 Wastewater System
Budget.
2. Until the budget is approved by both the DISTRICT and the CITY OF UKIAH,ordinary
operation and maintenance and emergency response may be provided by the CITY OF UKIAH
for the WWTP and collection system in accordance with the 2015-16 Wastewater System Budget
approved by the Ukiah City Council.
3. Ordinary care and maintenance does not include non-routine contracts and capital expenditures
other than routine or emergency repairs or replacements.
The foregoing Resolution was introduced by Chair Ronco followed by a motion to adopt the
Resolution from Director Page and seconded by Director Forrester. Motion carried this 21st day of June,
2016, by the following roll call vote: Ayes: Directors 'age, Forrester and Chair Ronco;Nays:None;
Abstain: None ; Absent: McNerlin and Marshall.
WHERE yPON,the Chair declared said Resolution ADOPTED and SO ORDERED for the
DIST' T. 7
am Inco,Chair
Uk't h Valley Sanitation District
Attest:
Frank McMichael, District Manager/Clerk
Attachment #2
RESOLUTION No. 2016- 47
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CONTINUING THE FY 2016-
2017 JOINT WASTEWATER SYSTEM BUDGET PROCESS
WHEREAS, at a special joint meeting on the 21st day of June, 2016, the Ukiah Valley Sanitation
District("DISTRICT''') Board of Directors and the Ukiah City Council reviewed the budget process and
schedule and determined additional time beyond July 1, 2016, was needed to develop and approve
the FY 2016-2017 Wastewater System Budget; and
WHEREAS, the DISTRICT Board of Directors and the Ukiah City Council each passed continuing
budget resolutions to allow for the ordinary operation and maintenance and emergency response to
be provided by the CITY OF UKIAH for the Wastewater Treatment Plant (VVVVfP) and collection
system in accordance with the FY 2015-16 Wastewater System Budget approved by the Ukiah City
Council; and
WHEREAS, at a special joint meeting on the 15th day of August, 2016, the DISTRICT Board of
Directors and the Ukiah City Council reviewed the FY 2016-2017 Wastewater System Budget process
and schedule; and
WHEREAS, after review and discussion of the current process and progress, the Board of Directors
and the Ukiah City Council agreed the budget review process could not be completed by August 15,
2016, because additional time was needed for the review of the proposed budget and presentation;
and
WHEREAS, the DISTRICT Board has submitted for this joint meeting of the City Council and
DISTRICT Board a resolution setting forth Board's views and factual assertions concerning
Amendment No. 1 to the Participation Agreement between the CITY and DISTRICT and the process
that has occurred in the past and which has occurred in connection with approval of the Sewer System
budget for the 2016-17 fiscal year; and
WHEREAS,the City Council doesn't agree with many of those views and factual assertions, but does
agree that the opportunity to complete this presentation and review could not occur until after August
15, 2016; and
WHEREAS, operations of the Wastewater System need to continue until the budget is adopted by
both the DISTRICT and the CITY OF UKIAH in joint session; and
WHEREAS, the Ukiah City Council anticipates that the necessary information can and will be
provided and reviewed as necessary to allow the budget to be considered by both the DISTRICT and
the CITY OF UKIAH in joint session by no later than December 31, 2016.
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
1. The Board of Directors and the Ukiah City Council shall meet in joint session not later than
December 31, 2016, and ideally much sooner, to consider approval of the 2016-17 Wastewater
System Budget.
2. Until the budget is approved byboth the DISTRICT and the CITY OF UKIAH, ordinaryoperation
g PP P
and maintenance and emergency response shall be provided by the CITY OF UKIAH for the
WWTP and collection system in accordance with the 2015-16 Wastewater System Budget
approved by the Ukiah City Council.
1
3. Ordinary care and maintenance does not include non-routine contracts and capital expenditures
other than routine or emergency repairs or replacements.
PASSED AND ADOPTED on August 15, 2016, by the following Roll Call Vote:
AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Mayor Scalmanini
NOES: None
ABSTAIN: None
ABSENT: None
"444( '( ,. '
Stephen G. Scalmanini, Mayor
ATTEST:
•
Ashley Cocco, Deputy City Clerk
2
UKIAH VALLEY SANITATION DISTRICT BOARD OF DIRECTORS
RESOLUTION 2016-03
RESOLUTION OF THE UKIAH VALLEY SANITATION DISTRICT BOARD OF
DIRECTORS CONTINUING THE FY 2016-2017 JOINT WASTEWATER SYSTEM
BUDGET PROCESS UNTIL AFTER AUGUST 15,2016.
WHEREAS, Ukiah Valley Sanitation District and the City of Ukiah have a contractual
relationship known as a Participation Agreement that provides that the City shall provide certain
services to the District; and
WHEREAS, the Participation Agreement has been amended twice by agreement of the two
agencies; and
WHEREAS, among the services the City is to provide via this contract are maintenance of the
District's collection system, billing of District customers, collection of revenues from the billing
process, accounting of the revenues and expenses, administration and management of the entire
sewer system and development of an annual budget for the entire sewer system; and
WHEREAS,Amendment No. 1 indicates: "The City shall prepare a proposed budget for the
sewer system which must receive approval from both the City Council and the Ukiah Valley
Sanitation District Board of Directors."; and
WHEREAS, the City and the District are required by the Participation Agreement (Amendment
No. I) to meet "at least once a year, prior to the commencement of the fiscal year (July 1-June
30) for, among other purposes, approval of the annual budget for the sewer system operations.";
and
WHEREAS, the District Board has a fiduciary duty to District ratepayers to fully understand the
proposed annual budget before providing approval; and
WHEREAS, in order to properly conduct its fiduciary duty, the Board has developed a budget
review process to ensure that proposed budget is sufficiently understood before providing
approval; and
WHEREAS, the District's budget review process includes the following: Review by District
staff; follow-up with City staff with questions and requests for additional information as needed;
review of the proposed budget and recommendation by the Board's Finance Committee; a
District Board Workshop for the full Board so that the Board may understand the proposed
budget and determine any concerns that it may have about the proposed budget; and finally a
joint meeting with the City Council for review and possible approval of the proposed budget; and
WHEREAS, in order to perform its fiduciary duty the District Board must receive the final
proposed budget from the City before the beginning of the fiscal year; and
WHEREAS, a reasonable interpretation of the above requirements as provided in Amendment
No. I is that the City must present the final proposed budget to the District Board in sufficient
time that a proper review by the District Board can occur prior to any joint meeting for approval;
and
WHEREAS, the District budget review process has been utilized in prior fiscal year's budget
review processes and City staff was well aware of the District's budget review process; and
WHEREAS, in prior fiscal years, the then City Finance Director agreed that the District should
receive the draft final proposed budget by mid-April so that the District would have necessary
time to conduct its review process; and
WHEREAS, for the FY 15-16 fiscal year the City reviewed a proposed budget that was not
presented to the District until after the beginning of the fiscal year; and
WHEREAS, in August of 2015 the City Council in opposition to the contractual requirements of
Amendment No. 1 unilaterally adopted the FY 15-16 sewer system budget that had not been
presented to the District Board; and
WHEREAS, in other recent fiscal years the City did not provide a final proposed budget before
the beginning of the fiscal years; and
WHEREAS, the City's failure to perform to the requirements of the Participation Agreement
represents a breach of the contract by the City; and
WHEREAS, for Fiscal Year 2016-17 the City indicated to the District Board that they would not
be able to provide a final draft proposed budget to the District Board before the beginning of the
fiscal year; and
WHEREAS, the City requested that the District Board agree to extend the budget development,
review and approval process until after July 1, 2016; and
WHEREAS, at a joint meeting held on June 21, 2016 the District Board adopted Resolution
2016 -01 continuing the FY 2016-2017 wastewater system budget process until after July 1,
2016; and
WHEREAS,the City Council adopted a substantially similar resolution; and
WHEREAS, both Resolutions resolved that: "The Board of Directors and the Ukiah City
Council shall meet in joint session after July 1, 2016 but not later than August 15th, 2016 to
consider approval of the 2016-2017 Wastewater System Budget"; and
WHEREAS, the date of August 15, 2016 was chosen by the City Manager as providing
sufficient time to finish development of the Budget by mid-July which would allow time for the
District Board to conduct its budget review process; and
WHEREAS, for the FY 16-17 budget process in several meetings with City staff, District staff
re-articulated and re-emphasized the need to follow the District budget review process as
described above; and
WHEREAS, by mid-July a draft proposed budget had not been received by the District; and
WHEREAS, on July 26, 2016 District Manager McMichael sent an email to Director Sean
White indicating concern about the non-receipt of a final proposed budget and indicating the
problematic ability complete the District's budget review process so as to meet the August 15,
2016 deadline as provided in the adopted Resolutions; and
WHEREAS, the District did not receive a final proposed budget from the City until August 8,
2016, one week before closure of the extension period provided in the joint Resolutions; and
WHE AS, the District received the final proposed budget by email from Mr. Sean White who
indicated the need for extending the dates in the previous adopted Resolutions; and
WHEREAS, the City Manager sent a letter dated August 11, 2016 to the District Manager
making several statements about the budget review process that the District disputes; and
WHEREAS in a letter dated August 12, 2016 (incorporated into this Resolution by reference)
the Chair of the District sent a response letter to the City Manager's letter. The Chair's letter
provided statements about the budget process, provided certain limited observations about the
proposed budget and disputed certain statements made in the City Manager's August 11°letter to
the District Manager; and
WHEREAS, while the District Board believes that the City's delay in providing the draft
proposed budget until August 8, 2016 represents a failure to perform, the District is willing to
agree to extend the review and approval period because this would be the best decision for the
ratepayers and the continued operation of the wastewater treatment until the FY 16-17 Budget is
finalized. And
WHEREAS, the Board believes that the extension period should be of sufficient time to allow
complete cooperative discussion and review between the District Board and the City as well as to
allow for the completion of other District commitments.
NOW THEREFORE, BE IT HEREBY SOLVED as follows:
1. The Board of Directors and the Llkiah City Council shall meet in joint session after
August 15, 2016 but not later than December 31, 2016 to consider approval of the
FY 16-17 Wastewater System Budget.
2. Recognizing that operations of the sewer system must continue while the CITY and the
District complete the FY 16-17 budget review process, the DISTRICT accepts Item 3
below for the limited purpose of being able to proceed with budget deliberations. This
acceptance does not in any way indicate acceptance of the City's unilateral approval of
the FY 15-16 Wastewater System Budget or parts therein.
3. Until the Budget is approved by the DISTRICT and CITY OF UKIAH, ordinary
operation and maintenance and emergency response may be provided by the CITY OF
UKIAH for the WWTP and collection system in accordance with the 2015-2016
Wastewater System Budget unilaterally approved by the City Council.
4. Ordinary care and maintenance does not include non-routine contracts and capital
expenditures other than routine or emergency repairs or replacements.
The forgoing Resolution was introduced by Chair Ronco followed by a motion to adopt the
Resolution from Director McNerlin and seconded by Director Page. Motion carried this 15th day
of Augusts, 2016 by the following roll call vote: Ayes: Directors McNerlin, Page, Marshall,
Forrester and Chair Ronco; Nays: None; Abstain: None; Absent: None.
WHEREUPON, the Chair declared the Resolution ADOPTED AND SO ORDERED for the
DISTRICT.
/
?James Ronco, Chair
/Ukiah alley Sanitation District
Attest:
Frank McMichael, District Manager/Clerk
ATTACHMENT 3
City of Ukiah
WASTEWATER ENTERPRISE FUND BUDGET
Fiscal Year 2016-17
84024420 Wastewater Administration
84024421 Operations & Maintenance
84024425 Wastewater Treatment
BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW:
The Wastewater Departments is comprised of three divisions: Administration, Collection and
Treatment. The Administration division is responsible for all compliance, permitting, funding oversight,
budgeting and assists the other divisions with technical assistance. The Collection division is closely
coordinated with the Water Distribution Division of the Water Department as the same team of
employees maintains and improves both systems. The Treatment Division is responsible for the
operation and maintenance of the Wastewater Treatment Plant(WWTP) and all discharges from the
WWTP.
The wastewater system is run by approximately 23 full and part time employees.
MAJOR ACCOMPLISHMENTS FOR FY 2015-16:
• North State Sewer Main Replacement Project was completed.
• Implemented a Toxicity Identification Evaluation (TIE) and reduced problem constituents.
• Passed all Chronic and Acute Toxicity testing resulting in a savings of at least$50,000.
• In calendar year 2015, treated 980,000,000 gallons of effluent.
• Successfully procured a barscreen for the influent pump station (IPS).
PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17:
Administration:
• Complete Rate Study.
• Initiate City/District analysis and a possible master plan for addressing the Inflow and Infiltration
(I and I) into the collection system.
• Begin negotiating renewal of the Discharge Permit(NPDES)with the North Coast Regional
Water Quality Control Board (NCRWQCB).
• Prepare a report to establish a programmatic approach to replacing sewer mains.
Collection:
• Add telemetry to the Ford/Orchard, el Dorado and Vichy Springs Lift Stations.
• Replace sewer mains on Lucy and Observatory.
• Replace sewer main on Myron Place.
• Install a sewer main and lift station near the Ackerman Creek Bridge on North State Street.
• Purchase flow meters to support data gathering and monitoring of inflow and infiltration.
Treatment:
• Install an Ammonia and Nitrate analyzer to assist in the identification of areas in the plant where
production of these constituents is high.
• Installation of the bar screen to reduce the risk of damage to the IPS Pumps.
• Consider options for repair or replacement of the Belt Filter Press (BFP)which dewaters the sludge.
1
The BFP drums/rollers are worn and failing.
• Improve reliability of SCADA system at the Treatment Plant to reduce plant shutdowns.
PROCESS GOALS FOR THE DISTRICT/CITY WORKING GROUP:
It is the policy and viewpoint of the City and UVSD that all data and information kept or generated
regarding the operations, maintenance, management and administration of the entire sewer system
(WWTP, trunk sewer and collection system) shall be readily and completely available to the City and
the District. Based on this policy, the proposed goals for FY 16-17 are:
• Joint Board/City Council Meetings: Set a routine joint meeting schedule.
• Complete Customer List: Develop shared administrative access to the customer list(City and
District)for the total sewer system.
• Historical Information - ESSUs: Compile all historical information kept by the City and District that
supports the ESSU summary reports to date.
• Monthly Financial Reports: Develop and reformat monthly financial reports (revenue and
expenditures)for the complete system.
• Delinquency Accounts: Resolve the delinquency accounts process including customer notifications
and accounting.
• WWTP Inflow- Outflow Reports: Generate monthly reports showing daily WWTP inflow and outflow
including discharge to the river and other relevant data.
• Collection System Work Reports: Generate system work progress/activity reports and develop a
routine reporting process and format.
• Regular Staff Meetings: Have regular meetings (at least monthly) about all projects and activities
within the overall system.
• Resolution of Accounts: Review customer accounts for assignment between District and City, and
establish an audit process to maintain proper billing.
• Master Meters: Initiate discussions regarding the two agency's approaches to billing regarding
master meters.
• ESSU Methodology: Initiate discussions regarding ESSU methodology and allocation.
FUTURE ITEMS FOR CONSIDERATION:
• Review and develop policy regarding credits of ESSU for redeveloped property with prior system
and/or allocations.
2
Estimated
Difference from Estimated
Actual Actual Actual Actual Budget Year-End Budget Year-End 2016
FY 2012 FY 2013 FY 2014 FY 2015 2016 2016 FY 2017 $
Wastewater Revenues:
City/District Operations 840
Charges for Services:
Residential-City $ 2,412,663 $ 2,676,813 $ 2,848,913 $ 2,941,467 $ 2,905,846 $ 2,894,200 $ 2,794,153 $ (100,047) -3%
Commercial-City 1,213,955 1,321,462 1,372,468 1,473,658 1,439,174 1,311,300 1,363,576 52,276 4%
Multi Family-City 492,357 520,681 571,264 560,528 570,800 569,100 565,751 (3,349) -1%
Other Fees 390 - 30 160 - - - - 0%
Other Revenues:
Investment Income 24,235 38,116 67,109 27,720 67,109 45,000 30,000 (15,000) -33%
Other 68,561 7,500 21,267 6,632 4,472 25,343 6,662 (18,681) -74%
Total Revenues City/District Operations 840 4,212,161 4,564,572 4,881,051 5,010,166 4,987,401 4,844,943 4,760,142 (84,801) -2%
Transfers In from Other Funds
840 UVSD Charges for Operations from 940 2,770,136 2,266,440 1,515,512 1,789,891 2,393,448 1,992,373 2,328,160 335,787 17%
Total Revenues and Other Sources Fund 840 6,982,298 6,831,012 6,396,562 6,800,057 7,380,849 6,837,316 7,088,302 250,986 4%
Debt Service 841
Interest 57,734 15,678 5,630 18,372 - 15,100 15,005 (95) -1%
Transfers In from Other Funds[2]
841 UVSD Charges for Debt Service from 940 2,005,507 2,485,486 2,478,879 2,478,177 2,482,068 2,594,978 2,595,984 1,006 0%
Total Revenues and Other Sources Fund 841 2,063,241 2,501,164 2,484,509 2,496,549 2,482,068 2,610,078 2,610,989 911 0%
Rate Stabilization 842
Interest 26,453 13,835 - 18,600 16,000 0%
Total Revenues Fund 842 - - 26,453 13,835 - 18,600 16,000 (2,600) -14%
Connection Fee 843
Interest 3,027 1,677 - 2,600 2,600
Miscellaneous Revenues - 700 - - -
Connection Fee 24,424 13,185 - 87,700 50,000
Total Revenues Fund 843 - - 27,451 15,562 - 90,300 52,600 (37,700) -42%
Capital Projects 844
Interest 21,147 9,010 - 10,900 5,000
Miscellaneous Revenues - - - 30 -
Total Revenues Fund 844 21,147 9,010 - 10,930 5,000 (5,930) -54%
Transfers In from Other Funds[2]
844 In from Fund 220 Equipment Reserve - - 200,000 - -
844 In from Fund 607 Prop 84 Rd2 - - 400,000 - -
844 In from Fund 607 Prop 84 Drought - - 1,690,191 - -
844 In From Fund 251 Special Projects Reserve - - - - 15,000
Total Transfers Fund 844 - - 2,290,191 - 15,000 15,000 100%
Total Revenues and Other Sources Fund 844 - - 21,147 9,010 2,290,191 10,930 20,000 9,070 83%
Total Wastewater Operating Revenues 8
Other Sources $ 9,045,538 $ 9,332,176 $ 8,956,122 $ 9,335,012 $12,153,108 $ 9,567,224 $ 9,787,890 220,667 2%
Wastewater Expenses by Department
Wastewater Operations Fund 840
Wastewater Litigation[1] - - - 40,151 100,000 - - - 0%
Wastewater Administration 466,760 874,291 882,559 769,468 1,377,105 1,250,038 1,619,994 369,956 30%
Wastewater Operations&Maintenance 550,339 720,922 563,585 626,420 572,516 521,195 615,277 94,082 18%
Wastewater Treatment 2,263,463 2,942,006 1,814,602 1,689,814 2,749,869 2,401,003 2,589,215 188,212 8%
Fines&Penalties 42,000 - - - 100,000 24,000 80,000 56,000 233%
Depreciation 1,914,112 1,892,642 1,877,905 1,877,915 - - -
Total Wastewater Operating Expenses 5,236,673 6,429,861 5,138,651 5,003,768 4,899,490 4,196,236 4,904,486 708,250 17%
Capital Improvements and Equipment Funds 840&844
Equipment Fund 840 - - - - 450,000 498,243 350,000
Other Fund 844 - - 57,054 (329,161) 425,000 304,068 340,000
Infrastructure Fund 844 - - 23,891 414,574 2,749,891 632,738 659,700
Total Capital Improvements&Equipment - - 80,945 85,414 3,624,891 1,435,050 1,349,700 (85,350) -6%
Debt Service fund 841 4,887,405 4,879,122 4,796,502 4,834,039 4,866,800 4,866,800 4,869,600 2,800 0%
Transfers to Other Funds
Transfer to Recycled Water Fund 830 474,000 86,000
Transfer to Other Funds 1,492,237
3
Total Transfers[2] $ - $ 1,492,237 $ - $ - $ - $ 474,000 $ 86,000 (388,000) 100%
Total Wastewater Operating and Other Uses 10,124,078 12,801,221 10,016,098 9,923,221 13,391,181 10,972,086 11,209,786 237,700 2%
Total Net Surplus{Deficit) $ (1,078,540) $ (3,469,044) $ (1,059,976),$ (588,209) $ (1,238,473) $ (1,404,862) $ (1,421,896) (17,034), 1%
Beginning Net Position 27,839,499 28,599,108 - 27,259,566 25,854,704
Adjustments 1,819,585 (751,333) -
Ending Net Position 28,599,108 27,259,566 (1,238,073) 25,854,704 24,432,808
Allocation of Net Position
Investment in Fixed Assets 13,703,497 14,658,376 - 15,764,608 16,617,608
Deferred Liabilities (1,105,622) (3,608,641) - (3,608,641) (3,608,641)
Encumberances Reserved 1,002,855 967,842 - - -
Rate Stabilization Fund 842 2,873,257 2,887,092 - 2,905,692 2,921,692
Reserved for Capital Projects Fund 843 306,986 349,549 439,871 492,471
Reserved for Capital Projects Fund 844 6,054,721 5,889,007 - 4,781,502 4,271,802
Working Capital 5,763,414 6,116,341 - 5,571,672 3,737,876
Total Net Position 28,599,108 27,259,566 - 25,854,704 24,432,808
[1]Litigation and Detachment costs funded as special projects in Fund 844
4
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
84000000 42421 WASTE DISCHARGE PERMIT (840) - (1,593) - (1,593) (559) (1,000)
84000000 42422 GREASE TRAP PERMIT FEES CITY (400) - (100) - (100) (16) (100)
84000000 43190 STATE OTHER (36,497) - - - - - -
84000000 44170 PLAN CHECK FEES (6,799) - (730) (570) (700) (3,500) (3,000)
84000000 44621 SEWER 1 RESIDENCE(CITY) (1,623,637) (1,793,339) (1,976,694) (1,998,975) (1,975,713) (2,018,000) (1,896,684)
84000000 44622 SEWER 2 RESIDENCE(CITY) (167,417) (186,057) (185,485) (182,792) (186,905) (184,000) (179,428)
84000000 44623 SEWER 3 RESIDENCE(CITY) (34,749) (39,467) (37,837) (39,740) (38,236) (40,400) (39,001)
84000000 44624 SEWER 4 RESIDENCE(CITY) (102,721) (116,366) (112,166) (114,695) (112,459) (116,700) (110,209)
84000000 44625 SEWER RESIDENTIAL/UNIT(CITY (484,140) (541,584) (536,730) (605,263) (592,533) (535,100) (568,831)
84000000 44626 SEWER COMMERCIAL(CITY) (212,251) (218,521) (275,527) (259,140) (245,693) (277,900) (250,606)
84000000 44627 SEWER COMM LOW PER UNIT CITY (612,529) (667,679) (685,291) (754,556) (747,305) (579,900) (672,574)
84000000 44628 SEWER COMM MODERATE/UNIT CIT (84,471) (91,649) (93,485) (124,715) (120,036) (122,700) (124,837)
84000000 44629 SEWER COMM MEDIUM/UNIT CITY (58,162) (57,203) (47,900) (54,142) (52,831) (54,600) (50,717)
84000000 44630 SEWER COMM HIGH/UNIT CITY (246,541) (286,410) (270,264) (281,106) (273,309) (276,200) (264,842)
84000000 44631 SEWER APARTMENTS CITY (403,179) (413,581) (464,453) (453,303) (464,664) (450,800) (455,370)
84000000 44632 SEW LAT INSPECTION FEE-CITY (1,100) (1,000) (1,550) (2,000) (2,079) (2,500) (2,162)
84000000 44633 SEWER MOBILE HOMES CITY (89,179) (107,100) (106,810) (107,225) (106,136) (118,300) (110,381)
84000000 44640 SERVICE FEES (390) - (30) (160) - - -
84000000 44732 SEW LAT INSPECTION FEE-UVSD (450) (400) (300) (295) - (360) (400)
84000000 44830 REIMBURSABLE JOBS (20,166) (6,100) 324 - - (11,008) -
84000000 46110 INTEREST ON INVESTMENTS (24,235) (38,116) (67,109) (27,720) (67,109) (45,000) (30,000)
84000000 46116 MISCELLANEOUS INCOME (2,308) - (1,000) - - -
84000000 48110 MISCELLANEOUS RECEIPTS - - (16,318) (3,767) (7,400) -
Total Wastewater Revenue (4,212,161) (4,564,572) (4,881,051) (5,010,166) (4,987,401) (4,844,943) (4,760,142)
Transfers In From Other Funds
84000000 44734 UVSD CHARGES FOR OPERATIONS FROM 940 (2,770,136) (2,266,440) (1,515,512) (1,789,891) (2,393,448) (1,992,373) (2,328,160)
Total Transfers In (2,770,136) (2,266,440) (1,515,512) (1,789,891) (2,393,448) (1,992,373) (2,328,160)
84000000 Total Wastewater Revenue&Other Sources (6,982,297) (6,831,012) (6,396,562) (6,800,056) (7,380,849) (6,837,316) (7,088,302)
WASTEWATER LITIGATION
84014000 52140 LITIGATION EXPENSES - - - 40,151 100,000 -
84014000 52100 CONTRACT SERVICES DETACHMENT EIR
84014000 Total Wastewater Litigation[1] - - - 40,151 100,000 - -
[1]Not included in allocation costs to UVSD and shifted to Capital
WASTEWATER EXPENSES
84024420 51110 REGULAR SALARIES&WAGES 129,180 189,015 158,850 153,614 234,340 188,794 186,456
84024420 51120 NON-REGULAR SALARIES&WAGES - - - 3,076 - 1,409 -
84024420 51130 OVERTIME SALARIES&WAGES 11 - 807 1,964 1,500 1,500 1,500
84024420 51140 STAND-BY-SALARIES&WAGES - - - - - - -
84024420 51150 ACCRUED SALARIES&BENEFITS 10,277 - (4,547) (294) - - -
84024420 51210 RETIREMENT(PERS) 30,396 48,672 40,610 43,173 67,816 56,042 58,136
84024420 51220 INSURANCE 21,744 38,343 14,418 12,735 16,200 18,308 21,684
84024420 51230 WORKERS COMP 5,805 9,932 9,538 7,241 10,317 8,760 9,975
84024420 51240 MEDICARE 1,945 2,745 2,283 2,291 3,529 3,036 2,978
84024420 51250 UNEMPLOYMENT 1,409 1,890 1,744 1,724 2,445 2,101 2,065
84024420 51260 FICA 20 0 - - - - -
84024420 51290 CELL PHONE STIPEND - - 686 743 695 425 461
84024420 52100 CONTRACTED SERVICES 106,914 400,265 33,961 7,949 220,000 150,000 95,000
84024420 52XXX PLANNING STUDIES - - - - - - 275,000
84024420 52120 LABOR CHARGES FROM OTHER DEPTS - 157 - - - - -
84024420 52180 SECURITY SERVICES 344 351 - - - - -
84024420 54100 SUPPLIES 3,082 7,000 4,677 4,746 6,000 6,000 6,000
84024420 54101 POSTAGE 334 1,000 250 146 500 400 500
84024420 55100 TELEPHONE 1,974 2,270 519 710 600 600 600
84024420 55210 UTILITIES - - - - - - -
84024420 56120 EQUIPMENT MAINTENANCE&REPAIR - 400 - 101 300 300 300
84024420 56210 FUEL&FLUIDS - 100 - - 300 300 300
84024420 56300 BUILDING MAINTENANCE&REPAIR - - - - - - -
84024420 57100 CONFERENCE&TRAINING 1,097 2,500 3,555 3,368 4,000 4,000 6,000
84024420 57300 MEMBERSHIPS&SUBSCRIPTIONS 432 1,660 1,941 1,172 2,000 1,500 8,000
84024420 59100 PROPERTY TAXES PAID - - - - - - -
84024420 59101 FEES - - 239 - 300 300 300
84024420 59400 OTHER EXPENSES 29,478 11,000 19,059 20,684 16,000 16,000 20,000
5
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
84024420 61100 GENERAL GOVERNMENT ALLOCATION - - 209,802 - - - -
84024420 61200 PURCHASING ALLOCATION - - 23,877 40,827 38,273 38,273 26,043
84024420 61300 BILLING&COLLECTION ALLOCATION - - 130,345 103,964 185,434 185,434 320,669
84024420 61410 RENT ALLOCATION - - 901 901 - - -
84024420 61420 BUILDING MAINTENANCE ALLOCATION - - 3,093 3,054 3,417 3,417 3,708
84024420 61422 IT ALLOCATION - - - - 52,404 52,404 63,139
84024420 61425 UTILITIES ALLOCATION - - 685 685 680 680 653
84024420 61430 CORPORATION YARD ALLOCATION - - - - 10,829 10,829 12,217
84024420 61500 INSURANCE ALLOCATION - - 60,094 2,668 223,201 223,201 243,125
84024420 61700 DISPATCH ALLOCATION 10,000 10,000 10,000 10,000 10,000 10,000 14,597
84024420 62100 ADMINISTRATIVE SERVICES ALLOCATION[2] 112,320 146,991 155,172 342,227 266,025 266,025 240,588
84024420 94301 TRANSFERS TO RESERVES - - - - - - -
84024420 94700 FINES&PENALTIES - - - - - - -
84024420 95220 TRANSFER TO FIXED ASSET FUND - - - - - - -
84024420 95251 TRANSFTER TO SPECIAL PROJECTS - - - - - - -
84024420 Total 466,760 874,291 882,559 769,468 1,377,105 1,250,038 1,619,994
OPERATIONS&MAINTENANCE EXPENSES
84024421 51110 REGULAR SALARIES&WAGES 224,268 272,943 219,181 241,702 241,021 219,813 239,915
84024421 51120 NON-REGULAR SALARIES&WAGES 10,229 10,575 11,737 8,850 6,750 - 6,750
84024421 51130 OVERTIME SALARIES&WAGES 8,200 6,053 7,359 10,550 9,500 9,500 9,500
84024421 51140 STAND-BY SALARIES&WAGES 11,651 20,153 11,580 11,915 12,500 10,082 10,000
84024421 51150 ACCRUED SALARIES&WAGES - - - - - - -
84024421 51210 RETIREMENT(PERS) 53,080 73,620 57,494 67,336 71,368 65,596 70,917
84024421 51220 INSURANCE 53,214 67,359 49,365 55,885 55,727 50,306 57,386
84024421 51230 WORKERS COMP 9,930 16,261 16,169 13,883 12,818 11,449 14,755
84024421 51240 MEDICARE 3,730 4,491 3,419 4,146 4,380 4,151 4,399
84024421 51250 UNEMPLOYMENT 2,632 3,036 2,929 3,301 3,045 2,883 3,062
84024421 51260 FICA 635 656 734 549 419 - 419
84024421 51290 CELL PHONE STIPEND - - 836 1,509 1,302 1,529 1,236
84024421 52100 CONTRACTED SERVICES 12,158 20,000 4,195 7,629 23,000 23,000 20,000
84024421 52180 SECURITY SERVICES - - 344 344 350 300 350
84024421 54100 SUPPLIES 55,662 55,000 67,807 79,960 36,000 30,000 80,000
84024421 54101 POSTAGE - - - - 100 50 100
84024421 54102 SMALL TOOLS 4,984 5,150 3,639 4,259 7,500 7,500 7,500
84024421 55100 TELEPHONE 1,132 758 2,396 2,404 2,400 2,400 2,400
84024421 55210 UTILITIES 2,027 1,900 1,887 1,875 1,900 1,900 1,900
84024421 56110 CITY GARAGE-PARTS 1,164 1,194 1,186 1,186 4,591 4,591 5,611
84024421 56111 CITY GARAGE-LABOR 31,073 31,876 31,669 31,669 16,945 16,945 26,777
84024421 56120 EQUIPMENT MAINTENANCE&REPAIR 7,636 16,000 3,087 5,874 9,900 9,900 10,000
84024421 56130 EXTERNAL SERVICES 29,041 29,091 21,486 21,112 10,000 15,000 10,000
84024421 56210 FUEL&FLUIDS 23,173 21,850 13,055 15,704 18,000 16,000 18,000
84024421 56410 EQUIPMENT RENTAL-PRIVATE - - - - - 1,000 1,800
84024421 57100 CONFERENCE&TRAINING 1,427 3,700 380 1,933 3,700 3,000 3,700
84024421 57300 MEMBERSHIPS&SUBSCRIPTIONS - 264 125 279 800 800 800
84024421 58510 REIMBRSABLE JOBS - 30,000 7,396 - 10,000 5,000 1,000
84024421 59100 PROPERTY TAXES PAID - 3,042 - - - - -
84024421 59101 FEES 3,293 - 4,929 5,059 8,500 8,500 7,000
84024421 59400 OTHER EXPENSES - 750 - - - - -
84024421 61410 RENT ALLOCATION - - 4,312 4,312 - - -
84024421 61422 IT ALLOCATION - - - - - -
84024421 61425 ALLOCATED UTILITIES - - - - - - -
84024421 61430 CORP YARD ALLOCATION - 25,200 14,889 23,194 - - -
84024421 61500 INSURANCE ALLOCATION - - - - - - -
84024421 61700 DISPATCH ALLOCATION - - - - - - -
84024421 Total 550,339 720,922 563,585 626,420 572,516 521,195 615,277
WASTEWATER TREATMENT EXPENSES
84024425 51110 REGULAR SALARIES&WAGES 466,014 572,490 516,202 500,147 519,261 491,653 640,017
84024425 51120 NON-REGULAR SALARIES&WAGES - 28,000 - 1,592 15,000 25,164 -
84024425 51130 OVERTIME SALARIES&WAGES 24,439 39,996 19,883 19,206 23,000 28,047 28,000
84024425 51140 STAND-BY SALARIES&WAGES 20,963 23,332 21,681 21,472 22,500 19,434 20,000
84024425 51210 RETIREMENT(PERS) 107,776 149,653 131,988 139,318 156,474 135,461 206,808
84024425 51220 INSURANCE 100,162 123,626 97,606 92,736 91,073 99,071 140,578
84024425 51230 WORKERS COMP 21,530 34,850 34,875 26,663 26,237 26,171 37,864
84024425 51240 MEDICARE 7,299 9,626 7,751 8,359 8,996 8,630 11,325
84024425 51250 UNEMPLOYMENT 5,226 6,240 6,378 6,355 6,207 6,636 7,812
6
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
84024425 51260 FICA - 1,736 - 99 930 195 -
84024425 51280 OVERTIME/CALLOUT MEALS - - - - - - -
84024425 52100 CONTRACTED SERVICES 314,694 605,945 234,549 211,326 617,500 400,000 678,500
84024425 52180 SECURITY SERVICES 1,443 1,780 736 766 1,200 1,200 1,200
84024425 54100 SUPPLIES 29,421 34,000 35,634 42,340 35,000 30,000 35,000
84024425 54102 SMALL TOOLS 1,550 2,500 1,840 1,748 2,000 2,000 2,000
84024425 55100 TELEPHONE 3,772 5,100 3,798 4,076 4,000 4,000 4,000
84024425 55200 PG&E 8,341 10,000 7,212 8,275 9,000 8,500 9,000
84024425 55210 UTILITIES 314,541 360,000 285,333 299,491 300,000 275,000 300,000
84024425 56110 CITY GARAGE-PARTS 98 380 85 85 1,221 1,221 1,257
84024425 56111 CITY GARAGE-LABOR 2,603 10,149 2,262 2,262 8,267 8,267 9,854
84024425 56120 EQUIPMENT MAINTENANCE&REPAIR 196,920 213,860 241,937 95,616 200,000 150,000 200,000
84024425 56130 EXTERNAL SERVICES 6,101 3,500 3,167 3,395 3,500 3,500 3,500
84024425 56210 FUEL&FLUIDS 4,087 16,000 3,072 10,434 8,000 7,500 8,000
84024425 56300 BUILDING MAINTENANCE&REPAIR 1,795 4,700 1,492 2,037 3,000 2,500 3,000
84024425 56504 FACILITY MAINTENANCE&REPAIR 86 1,000 283 530 500 400 500
84024425 57100 CONFERENCE&TRAINING 5,141 8,950 9,678 3,774 9,000 8,000 11,000
84024425 57300 MEMBERSHIPS&SUBSCRIPTIONS 3,131 2,900 3,218 2,663 3,500 3,000 3,500
84024425 58201 WATER PURCHASES - 700 961 262 1,000 950 1,000
84024425 58202 WATER TREATMENT PLANT CHEMICAL 164,429 220,000 78,191 130,918 190,000 175,000 190,000
84024425 59100 PROPERTY TAXES PAID - 25,000 9,772 9,855 10,000 11,000 10,500
84024425 59101 FEES 25,907 - 21,315 19,571 20,000 15,000 25,000
84024425 61422 IT ALLOCATION - - - - - - -
84024425 70102 STATE LOAN INTEREST - - - 13,208 13,208 -
84024425 70202 STATE LOAN PRINCIPAL[3] 425,993 425,993 33,703 24,444 440,295 440,295 -
84024425 Total 2,263,463 2,942,006 1,814,602 1,689,814 2,749,869 2,401,003 2,589,215
[2]Loan paid off in FY 2016
DEPRECIATION AND FINES&PENATIES
84024421 94700 FINES&PENALTIES - - - - 50,000 - 30,000
84024422 94400 DEPRECIATION* 1,914,112 1,892,642 1,877,905 1,877,915 - - -
84024425 94700 FINES&PENALTIES 42,000 - - - 50,000 24,000 50,000
840244xx Total Depreciation and Fines&Penalties 1,956,112 1,892,642 1,877,905 1,877,915 100,000 24,000 80,000
*Not included in cost allocation to UVSD
Total Wastewater Operating Treatment Expenses 5,236,673 6,429,861 5,138,651 5,003,768 4,899,490 4,196,236 4,904,486
TRANSFERS
84024421 95220 TRANSFER TO FIXED ASSET FUND* - - 68,000 - - - -
84024421 95841 TRANSFER TO SEWER BOND DEBT SERVICE* - 1,492,237 2,381,669 2,380,933 -
84024421 95830 TRANSFER TO RECYCLED WATER FUND* 86,000
84024421 95844 TRANSFER TO CITY SEWER CAPITAL* - - - - 250,000 258,243 470,000
84024421 95844 TRANSFER TO UVSD SEWER CAPITAL* - - - - - - -
84024425 95841 TRANSFER TO SEWER BOND DEBT SERVICE* - - - - 2,380,665 2,380,665 2,272,776
840244xx Total [4] Transfers - 1,492,237 2,449,669 2,380,933 2,630,665 2,638,908 2,828,776
WASTEWATER CAPITAL EQUIPMENT AND REPLACEMENT
84024421 MACHINERY&EQUIPMENT 5,412
84024421 15056 Air Compressor 15,000 10,792
84024421 15061 Sewer Nozzles for 2 vactors 20,000 8,175
84024425 MACHINERY&EQUIPMENT 207,791
84024425 15058 Replace Dodge PU at WWTP 30,000 26,073
84024422 15053 Replace AWWT Feed Pump Motors 90,000 90,000
84024422 15054 Clorine Mixer 40,000 40,000
84024422 15055 Manhole Replacement 15,000 15,000
84024422 Online Ammonia&Nitrate Analyzer 50,000
84024422 15057 Vactor Replacement(50%Water) 200,000 200,000
84024422 15059 Replace Dodge Service Truck 30,000 30,000
84024422 15060 Replace Hose on 2 Vactors(50%Water) 10,000 10,000
84024422 Vac-Trailer for WWTP 70,000
84024422 Replace 2006 Prius 30,000
7
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
84024422 Replace%Ton Dodge at WWTP 45,000
84024422 Replace Ford Ranger 10,000
Equipment and Replacement 450,000 498,243 350,000
Total Wastewater Treatment Expenses and other Uses 5,236,673 7,922,098 7,588,320 7,384,702 7,980,155 7,333,387 8,083,262
Total Net Surplus(Deficit) (1,024,513) (3,357,526) (2,707,269) (2,374,536) (2,992,754) (2,488,444) (3,323,120)
8
Operations and Maintenance Allocation Based on Annual ESSU Allocations
FY 2017
Estimated Cost Distribution [1]
Account Number Budget Year-End Budget UVSD City
ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53%
WASTEWATER EXPENSES
84024420 51110 REGULAR SALARIES&WAGES 234,340 188,794 186,456 88,511 97,945
84024420 51120 NON-REGULAR SALARIES&WAGES - 1,409 - - -
84024420 51130 OVERTIME SALARIES&WAGES 1,500 1,500 1,500 712 788
84024420 51140 STAND-BY-SALARIES&WAGES - - - - -
84024420 51150 ACCRUED SALARIES&BENEFITS - - - - -
84024420 51210 RETIREMENT(PERS) 67,816 56,042 58,136 27,597 30,539
84024420 51220 INSURANCE 16,200 18,308 21,684 10,293 11,391
84024420 51230 WORKERS COMP 10,317 8,760 9,975 4,735 5,240
84024420 51240 MEDICARE 3,529 3,036 2,978 1,414 1,564
84024420 51250 UNEMPLOYMENT 2,445 2,101 2,065 980 1,085
84024420 51260 FICA - - - - -
84024420 51290 CELL PHONE STIPEND 695 425 461 219 242
84024420 52100 CONTRACTED SERVICES 220,000 150,000 95,000 45,097 49,904
84024420 52XXX PLANNING STUDIES - - 275,000 130,543 144,458
84024420 52120 LABOR CHARGES FROM OTHER DEPTS - - - - -
84024420 52180 SECURITY SERVICES - - - - -
84024420 54100 SUPPLIES 6,000 6,000 6,000 2,848 3,152
84024420 54101 POSTAGE 500 400 500 237 263
84024420 55100 TELEPHONE 600 600 600 285 315
84024420 55210 UTILITIES - - - - -
84024420 56120 EQUIPMENT MAINTENANCE&REPAIR 300 300 300 142 158
84024420 56210 FUEL&FLUIDS 300 300 300 142 158
84024420 56300 BUILDING MAINTENANCE&REPAIR - - - - -
84024420 57100 CONFERENCE&TRAINING 4,000 4,000 6,000 2,848 3,152
84024420 57300 MEMBERSHIPS&SUBSCRIPTIONS 2,000 1,500 8,000 3,798 4,202
84024420 59100 PROPERTY TAXES PAID - - - - -
84024420 59101 FEES 300 300 300 142 158
84024420 59400 OTHER EXPENSES 16,000 16,000 20,000 9,494 10,506
84024420 61100 GENERAL GOVERNMENT ALLOCATION - - - - -
84024420 61200 PURCHASING ALLOCATION 38,273 38,273 26,043 12,363 13,680
84024420 61300 BILLING&COLLECTION ALLOCATION 185,434 185,434 320,669 152,222 168,447
84024420 61410 RENT ALLOCATION - - - - -
84024420 61420 BUILDING MAINTENANCE ALLOCATION 3,417 3,417 3,708 1,760 1,948
84024420 61422 IT ALLOCATION 52,404 52,404 63,139 29,972 33,167
84024420 61425 UTILITIES ALLOCATION 680 680 653 310 343
84024420 61430 CORPORATION YARD ALLOCATION 10,829 10,829 12,217 5,799 6,418
84024420 61500 INSURANCE ALLOCATION 223,201 223,201 243,125 115,411 127,714
84024420 61700 DISPATCH 10,000 10,000 14,597 6,929 7,668
84024420 62100 ADMINISTRATIVE SERVICES ALLOCATION 266,025 266,025 240,588 114,207 126,381
84024420 94301 TRANSFERS TO RESERVES - - - - -
84024420 94700 FINES&PENALTIES - - - - -
84024420 95220 TRANSFER TO FIXED ASSET FUND - - - - -
84024420 95251 TRANSFTER TO SPECIAL PROJECTS - - - - -
84024420 Total 1,377,105 1,250,038 1,619,994 769,011 850,983
OPERATIONS&MAINTENANCE EXPENSES
84024421 51110 REGULAR SALARIES&WAGES 241,021 219,813 239,915 113,888 126,027
84024421 51120 NON-REGULAR SALARIES&WAGES 6,750 - 6,750 3,204 3,546
84024421 51130 OVERTIME SALARIES&WAGES 9,500 9,500 9,500 4,510 4,990
84024421 51140 STAND-BY SALARIES&WAGES 12,500 10,082 10,000 4,747 5,253
84024421 51150 ACCRUED SALARIES&WAGES - - - - -
84024421 51210 RETIREMENT(PERS) 71,368 65,596 70,917 33,664 37,253
84024421 51220 INSURANCE 55,727 50,306 57,386 27,241 30,145
84024421 51230 WORKERS COMP 12,818 11,449 14,755 7,004 7,751
84024421 51240 MEDICARE 4,380 4,151 4,399 2,088 2,311
84024421 51250 UNEMPLOYMENT 3,045 2,883 3,062 1,454 1,608
84024421 51260 FICA 419 - 419 199 220
84024421 51290 CELL PHONE STIPEND 1,302 1,529 1,236 587 649
84024421 52100 CONTRACTED SERVICES 23,000 23,000 20,000 9,494 10,506
84024421 52180 SECURITY SERVICES 350 300 350 166 184
84024421 54100 SUPPLIES 36,000 30,000 80,000 37,976 42,024
9
FY 2017
Estimated Cost Distribution [1]
Account Number Budget Year-End Budget UVSD City
ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53%
84024421 54101 POSTAGE 100 50 100 47 53
84024421 54102 SMALL TOOLS 7,500 7,500 7,500 3,560 3,940
84024421 55100 TELEPHONE 2,400 2,400 2,400 1,139 1,261
84024421 55210 UTILITIES 1,900 1,900 1,900 902 998
84024421 56110 CITY GARAGE-PARTS 4,591 4,591 5,611 2,664 2,947
84024421 56111 CITY GARAGE-LABOR 16,945 16,945 26,777 12,711 14,066
84024421 56120 EQUIPMENT MAINTENANCE&REPAIR 9,900 9,900 10,000 4,747 5,253
84024421 56130 EXTERNAL SERVICES 10,000 15,000 10,000 4,747 5,253
84024421 56210 FUEL&FLUIDS 18,000 16,000 18,000 8,545 9,455
84024421 56410 EQUIPMENT RENTAL-PRIVATE - 1,000 1,800 854 946
84024421 57100 CONFERENCE&TRAINING 3,700 3,000 3,700 1,756 1,944
84024421 57300 MEMBERSHIPS&SUBSCRIPTIONS 800 800 800 380 420
84024421 58510 REIMBRSABLE JOBS 10,000 5,000 1,000 475 525
84024421 59100 PROPERTY TAXES PAID - - - - -
84024421 59101 FEES 8,500 8,500 7,000 3,323 3,677
84024421 59400 OTHER EXPENSES - - - - -
84024421 61410 RENT ALLOCATION - - - - -
84024421 61422 IT ALLOCATION - - - - -
84024421 61425 ALLOCATED UTILITIES - - - - -
84024421 61430 CORP YARD ALLOCATION - - - - -
84024421 61500 INSURANCE ALLOCATION - - - - -
84024421 61700 DISPATCH - - - - -
84024421 Total 572,516 521,195 615,277 292,072 323,205
WASTEWATER TREATMENT EXPENSES
84024425 51110 REGULAR SALARIES&WAGES 519,261 491,653 640,017 303,816 336,201
84024425 51120 NON-REGULAR SALARIES&WAGES 15,000 25,164 - - -
84024425 51130 OVERTIME SALARIES&WAGES 23,000 28,047 28,000 13,292 14,708
84024425 51140 STAND-BY SALARIES&WAGES 22,500 19,434 20,000 9,494 10,506
84024425 51210 RETIREMENT(PERS) 156,474 135,461 206,808 98,172 108,636
84024425 51220 INSURANCE 91,073 99,071 140,578 66,732 73,846
84024425 51230 WORKERS COMP 26,237 26,171 37,864 17,974 19,890
84024425 51240 MEDICARE 8,996 8,630 11,325 5,376 5,949
84024425 51250 UNEMPLOYMENT 6,207 6,636 7,812 3,708 4,104
84024425 51260 FICA 930 195 - - -
84024425 51280 OVERTIME/CALLOUT MEALS - - - - -
84024425 52100 CONTRACTED SERVICES 617,500 400,000 678,500 322,084 356,416
84024425 52180 SECURITY SERVICES 1,200 1,200 1,200 570 630
84024425 54100 SUPPLIES 35,000 30,000 35,000 16,615 18,386
84024425 54102 SMALL TOOLS 2,000 2,000 2,000 949 1,051
84024425 55100 TELEPHONE 4,000 4,000 4,000 1,899 2,101
84024425 55200 PG&E 9,000 8,500 9,000 4,272 4,728
84024425 55210 UTILITIES 300,000 275,000 300,000 142,410 157,590
84024425 56110 CITY GARAGE-PARTS 1,221 1,221 1,257 597 660
84024425 56111 CITY GARAGE-LABOR 8,267 8,267 9,854 4,678 5,176
84024425 56120 EQUIPMENT MAINTENANCE&REPAIR 200,000 150,000 200,000 94,940 105,060
84024425 56130 EXTERNAL SERVICES 3,500 3,500 3,500 1,661 1,839
84024425 56210 FUEL&FLUIDS 8,000 7,500 8,000 3,798 4,202
84024425 56300 BUILDING MAINTENANCE&REPAIR 3,000 2,500 3,000 1,424 1,576
84024425 56504 FACILITY MAINTENANCE&REPAIR 500 400 500 237 263
84024425 57100 CONFERENCE&TRAINING 9,000 8,000 11,000 5,222 5,778
84024425 57300 MEMBERSHIPS&SUBSCRIPTIONS 3,500 3,000 3,500 1,661 1,839
84024425 58201 WATER PURCHASES 1,000 950 1,000 475 525
84024425 58202 WATER TREATMENT PLANT CHEMICAL 190,000 175,000 190,000 90,193 99,807
84024425 59100 PROPERTY TAXES PAID 10,000 11,000 10,500 4,984 5,516
84024425 59101 FEES 20,000 15,000 25,000 11,868 13,133
84024425 61422 IT ALLOCATION - - - - -
84024425 70102 STATE LOAN INTEREST* 13,208 13,208 - - -
84024425 70202 STATE LOAN PRINCIPAL* 440,295 440,295 - - -
84024425 Total 2,749,869 2,401,003 2,589,215 1,229,100 1,360,115
*State Loan paid off in FY 2016
OTHER USES
84024421 94700 FINES&PENALTIES 50,000 - 30,000 14,241 15,759
84024425 94700 FINES&PENALTIES 50,000 24,000 50,000 23,735 26,265
Total Other Uses 100,000 24,000 80,000 37,976 42,024
10
FY 2017
Estimated Cost Distribution [1]
Account Number Budget Year-End Budget UVSD City
ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53%
Total Wastewater Treatment Operating Expenses 4,799,490 4,196,236 4,904,486 2,328,160 2,576,326
UVSD Allocation of Costs 2,278,798 1,992,373
City Allocation of Costs 2,520,692 2,203,863
Debt Service Allocation Based on Annual ESSU and Capacity Allocations under
Amendment # 2 to Participation Agreement
Debt Service -2006A Bonds
Under the recital in Amendment#2 to the Participation Agreement the allocation of costs between Capacity(33.33%)and Rehab/Upgrade(66.67%)was based on
the preliminary design estimates by Brown&Caldwell.
Under section 2.1 of the amendment,the allocation of Capacity costs is set at 35%to the City and 65%to UVSD which reflected the projected number of new
service connections(ESSU)for the City(840)and UVSD(1,560)to 2020. The section further provides for an annual review of the percentage allocation based on
the previous 12 months actual connections and updated projections of likely connections over the next 1,3 and 5 years.Based on this annual review the City and
UVSD may adjust the allocation.(The allocation has not been adjusted).
Under section 2.2 of the amendment,the allocation of Upgrade/Rehabilitation costs is to be set annually on the ratios of City and UVSD ESSUs as of March 31st of
each year for the succeeding fiscal year operations(Section 1 of Participation Agreement). For FY 16-17,the allocation percentage of ESSU on April 1,2016 was set
at 52.53%for the City and 47.47%for the UVSD.
Allocation Based on Financing and
Participation Agreements[2]
Account Number Budget Year-End Budget UVSD City
ORG OBJ DESCRIPTION FY 2016 2016 FY 2017 53.31% 46.69%
84124426 52500 TRUSTEE FEES 8,300 8,300 8,300 4,425 3,875
84124426 70102 BOND INTEREST PAYMENTS 2,928,500 2,928,500 2,851,300 1,520,028 1,331,272
84124426 70202 BOND PRINCIPAL PAYMENTS 1,930,000 1,930,000 2,010,000 1,071,531 938,469
Total Wastewater Debt Service 4,866,800 4,866,800 4,869,600 2,595,984 2,273,616
UVSD Allocation of Costs 2,481,581 2,594,978
City Allocation of Costs 2,384,732 2,271,822
Total Wastewater Operations and Debt Service Allocated
Expenses 9,666,290 9,063,036 9,774,086 4,924,143 4,849,943
UVSD Allocation of Costs 4,760,379 4,587,351
City Allocation of Costs 4,905,424 4,475,685
[1]Current and Historical Operations allocation percentage based on annual ESSU calculation
UVSD City
FY 2012 100% 47.50% 52.50%
FY 2013 100% 47.50% 52.50%
FY 2014 100% 47.39% 52.61%
FY 2015 100% 47.40% 52.60%
FY 2016 100% 47.48% 52.52%
11
FY 2017
Estimated Cost Distribution [1]
Account Number Budget Year-End Budget UVSD City
ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53%
ESSU as of April 1,2016 applied to FY 2017 12,006.71 5,700.07 6,306.64
FY 2017 100% 47.47% 52.53%
[2]Below is a summary of the allocation of Debt Service Costs based on the Financing and Participation Agreements and Amendment#2 to the
Participation Agreement. The Combined Percentage allocation is to be applied to the annual debt service payments and trustee fees.
Use of Bond Proceeds
2006 A Wastewater Revenue Bonds Total Added Capacity Rehabilitation
and Upgrades
100% 33.33% 66.66%
Principal 75,060,000 25,020,000 50,040,000
Interest 66,853,856 22,284,619 44,569,237
Total 141,913,856 47,304,619 94,609,237
Capacity Allocation-Based on projected use of added capacity Total UVSD City
in Participation Agreement 100% 65.00% 35.00%
Principal 25,020,000 16,263,000 8,757,000
Interest 22,284,619 14,485,002 7,799,617
Total 47,304,619 30,748,002 16,556,617
Rehabilitation and Upgrades-Based on annual ESSU Total UVSD City
Allocation percent 100% 47.47% 52.53%
Principal 50,040,000 23,753,988 26,286,012
Interest 44,569,237 21,157,017 23,412,220
Total 94,609,237 44,911,005 49,698,232
Combined Debt Service Obligation of Capacity and Total UVSD City
Rehabilitation/Upgrades 100% 53.31% 46.69%
Principal 75,060,000 40,016,988 35,043,012
Interest 66,853,856 35,642,019 31,211,837
Total 141,913,856 75,659,007 66,254,849
Current and Historical Debt Service allocation percentage based Financing and Participation Agreement
UVSD City
FY 2012 100% 50.99% 49.00%
FY 2013 100% 50.99% 49.00%
FY 2014 100% 50.99% 49.00%
FY 2015 100% 50.99% 49.00%
FY 2016 100% 53.32% 46.68%
FY 2017 100% 53.31% 46.69%
12
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
WASTEWATER BOND DEBT SERVICE FUND 841
REVENUES AND OTHER SOURCES
84100000 46110 INTEREST ON INVESTMENTS (57,734) (15,674) (5,624) (18,363) (15,093) (15,000)
84100000 46113 INTEREST FROM TRUSTEE - (4) (6) (9) (7) (5)
84100000 46116 MISCELLANEOUS INCOME
Total Revenues (57,734) (15,678) (5,630) (18,372) - (15,100) (15,005)
Transfers In From Other Funds
84100000 91840 Transfer In From City/Dist 840 (1,926,859) (2,388,016) (2,381,669) (2,380,933) (2,384,732) (2,271,822) (2,273,616)
84100000 91940 Transfer In From Sanitation District 940 (2,005,507) (2,485,486) (2,478,879) (2,478,177) (2,482,068) (2,594,978) (2,595,984)
Total Transfers In From Other Funds (3,932,366) (4,873,502) (4,860,548) (4,859,110) (4,866,800) (4,866,800) (4,869,600)
Total Revenues and Other Sources (3,990,100) (4,889,180) (4,866,178) (4,877,482) (4,866,800) (4,881,900) (4,884,605)
WASTEWATER DEBT SERVICE EXPENSES
84124426 52500 TRUSTEE FEES 12,236 8,820 1,800 8,470 8,300 8,300 8,300
84124426 70102 BOND INTEREST PAYMENTS 3,215,169 3,150,302 3,014,702 2,975,569 2,928,500 2,928,500 2,851,300
84124426 70202 BOND PRINCIPAL PAYMENTS 1,660,000 1,720,000 1,780,000 1,850,000 1,930,000 1,930,000 2,010,000
84124426 Total 4,887,405 4,879,122 4,796,502 4,834,039 4,866,800 4,866,800 4,869,600
Total Net Surplus(Deficit) (897,305) 10,058 69,676 43,443 - 15,100 15,005
WASTEWATER CITY RATE STABILIZATION FUND 842
REVENUES AND OTHER SOURCES
84200000 46110 INTEREST ON INVESTMENTS (26,453) (13,835) (18,600) (16,000)
84200000 46116 MISCELLANEOUS INCOME
Total Revenues (26,453) (13,835) - (18,600) (16,000)
Total Revenues and Other Sources (26,453) (13,835) - (18,600) (16,000)
WASTEWATER RATE STABILIZATION EXPENSES AND OTHER USES
84024420 61100 GENERAL GOVERNMENT ALLOCATION 3,977
84200000 Total 3,977 - - - -
Total Net Surplus(Deficit) 22,476 13,835 - 18,600 16,000
WASTEWATER CONNECTION FEE FUND 843
REVENUES AND OTHER SOURCES
84300000 46110 INTEREST ON INVESTMENTS (3,027) (1,677) (2,600) (2,600)
84300000 46116 MISCELLANEOUS INCOME - (700) -
84300000 44640 CONNECTION FEES (24,424) (13,185) (87,700) (50,000)
Total Revenues (27,451) (15,562) - (90,300) (52,600)
Total Revenues and Other Sources (27,451) (15,562) - (90,300) (52,600)
WASTEWATER CONNECTION FEE EXPENSES AND OTHER USES
84024420 61100 GENERAL GOVERNMENT ALLOCATION 450
84200000 Total 450 - - - -
Total Net Surplus(Deficit) 27,001 15,562 - 90,300 52,600
WASTEWATER CAPITAL PROJECTS FUND 844
REVENUES AND OTHER SOURCES
84400000 46110 INTEREST ON INVESTMENTS (21,147) (9,010) (10,900) (5,000)
84400000 46116 MISCELLANEOUS INCOME (30)
Total Revenues (21,147) (9,010) - (10,930) (5,000)
Transfers In From Other Funds
Transfer In from Fund 220 Equipment Reserve (200,000)
Transfer In from Fund 607 Prop 84 Rd2 (400,000)
Transfer In from Fund 607 Prop 84 Drought (1,690,191)
Transfer In from Fund 251 Special Projects Reserve (15,000)
Transfer In from Fund 840 (250,000) (258,243) (470,000)
Total Transfers In From Other Funds - - (2,540,191) (258,243) (485,000)
13
Estimated
Actual Actual ACTUAL Actual Budget Year-End Budget
Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017
ORG OBJ DESCRIPTION
Total Revenues and Other Sources (21,147) (9,010) (2,540,191) (269,173) (490,000)
WASTEWATER CAPITAL PROJECT EXPENSES AND OTHER USES
Capital Improvements and Equipment
84424422 59405 GAAP EXPENDITURE OFFSET (411,564) - -
84424422 52100 CONTRACTED SERVICES 57,054 1,298
84424422 52100 CONTRACTED SERVICES 81,106 51,099
84424422 52100 15051 Asset Management Software System 15,000
84424422 52100 15067 UVSD Litigation 300,000 248,618 200,000
84424422 52100 15068 UVSD Detachment EIR 125,000 4,351 125,000
Other Related 57,054 (329,161) 425,000 304,068 340,000
84424422 80230 INFRASTRUCTURE 548 35
84424422 80230 INFRASTRUCTURE 15,857 54,610 25,558
84424422 80230 15004 Recycled Water Grant Project Prop 84 359,417
84424422 80230 15062 Recycled Water Phase 1&2 2,090,191
84424422 80230 15099 N.State Street Sewer 595,120
84424422 80235 15065 System Maintenance 8,034 64,700 12,026 64,700
84424422 80230 15063 Main replacements-Luce and Observatory 400,000 400,000
84424422 80230 15064 Inflow/infiltration 150,000 150,000
84424422 80230 15066 Emergency/contingency 45,000 45,000
Infrastructure 23,891 414,574 2,749,891 632,738 659,700
84400000 Total 80,945 85,414 3,174,891 936,807 999,700
Transfers Out To Other Funds
Transfer out to Recycle Water Fund 830 474,000
Total Transfers Out - - - 474,000 -
84400000 Total Capital Improvement Fund Uses 80,945 85,414 3,174,891 1,410,807 999,700
Total Net Surplus(Deficit) (59,798) (76,404) (634,700) (1,141,634) (509,700)
14
Wastewater Enterprise Fund Expenses
$7,000,000
$6,429,861
$6,000,000
438,651 $5 003 768 $4,904,486
$5000,000 /
$4,000,000
,Z,ZOWastewater Enterpvise
$3,000,000
Total
$2,000,000
$1.,000,000
',:'(: ',&'d: 'C Y,, ''kdr,,e'U li',,1/1,,,,11, ','1'',,
Actua FY Actual FY Actual FY Actua FY Estimated Budg'et FY
2012 2013 20,14 2015 Year-End FY0:17
2016 4/211
15
BUDGET DETAIL
WASTEWATER ADMINISTRATION
FISCAL YEAR 2016-17
DEPARTMENT
ACCOUNT NO.84024420 REQUEST
51110 Salaries, Regular $ 186,456
0.18
Director of Public Works/City Engineer(0.10 Engineering,0.05 Corp Yard,0.10 Streets,
0.25 Landfill, 0.17 Water Admin.,0.05 Garage,0.05 Storm Water,0.05 Recycled Water)
Director of Water&Sewer Utilities(0.40 Water Admin., .020 Recycled Water) 0.40
Deputy Public Works Director(0.10 Engineering,0.05 Corp Yard,0.08 Streets,0.35 0.15
Landfill,0.05 Garage,0.15 Water Admin.,0.07 Storm Water)
Senior Civil Engineer(0.10 Engineering,0.10 Landfill,0.35 Water Admin.,0.10 Storm 0.35
Water)
RECLASS Public Works Management Analyst(0.05 Engineering,0.20 Landfill,0.25 Water Admin., 0.25
0.05 Garage,0.20 Recycled Water)
NEW Engineering Analyst(0.10 Engineering,0.20 Landfill,0.20 Water Admin.,0.10 Recycled 0.20
Water,0.20 Electric Admin.)
Administrative Secretary/Human Resources Assistant(0.45 Human Resources,0.15 0.15
Landfill,0.15 Water Admin.,0.10 Garage)
Development Permit Coordinator(0.20 Engineering,0.30 Building Inspection,0.05 0.15
Planning,0.15 Water Admin.,0.15 Electric Admin.)
Total FTE 1.83
51130 Salaries,Overtime $ 1,500
Employee Benefits $ 95,299
51210 Retirement(PERS) $58,136
51220 Group Insurance $21,684
51230 Workers Compensations Insurance $ 9,975
51240 Medicare $ 2,978
51250 Unemployment Insurance $ 2,065
51290 Cell Phone Stipend $ 461
52100 Contract Services $ 95,000
Engineering Consultant Services. $75,000
Russian River Watershed Association. $20,000
52XXX Planning Studies $ 275,000
Sewer system management plan updates. $25,000
Sewer master plan. $100,000
Current and future ESSU capacity study. $150,000
54100 Supplies $ 6,000
Miscellaneous Office and Computer Supplies, Safety and Training Materials, Public
Educational Brochures(Grease Disposal).
54101 Postage $ 500
Miscellaneous Department Mailings, Postage Allocation.
55100 Telephone $ 600
Land line and Fax.
56120 Equipment Maintenance and Repair $ 300
Maintenance and Repairs for Copy/Fax Machine, Printers, Plotter, GPS Equipment.
56210 Fuel&Fluids $ 300
Fuel and Fluids for Vehicles
16
57100 Conference and Training $ 6,000
Water Environment Federation and California Water Environment Association
Conferences, Safety Training,Water Reuse Conference.
57300 Memberships and Subscriptions $ 8,000
Underground Service Alert Fee, Notary Fee,XC2 Fog Program Maintenance,Water Reuse
Association.
59101 Fees $ 300
Document Recording Fees and other miscellaneous fees.
59400 Other Expenses $ 20,000
Bad Debt
61200 Purchasing Allocation $ 26,043
Charge for Purchasing functions.
61300 Billing and Collection Allocation $ 320,669
Charge for Billing and Collection functions.
61420 Building Maintenance Allocation $ 3,708
Share of maintenance for Civic Center facility.
61422 IT Allocation $ 63,139
Share of Information Technology services.
61425 Utilities Allocation $ 653
Share of Civic Center Utilities.
61430 Corporation Yard Allocation $ 12,217
61500 Insurance Allocation $ 243,125
Share of the Citywide costs of liability and property insurance.
61700 Dispatch $ 14,597
Share of Dispatch services.
62100 Administrative Services Allocation $ 240,588
Annual allocation for general government services.
City Council $ 10,586
City Clerk $ 19,639
City Manager $ 35,893
Administrative Support $ 6,824
Miscellaneous General Government $ 10,589
Accounting $ 60,053
City Attorney $ 12,788
Treasurer $43,972
Human Resources/Risk Management $40,244
DEPARTMENT TOTAL 84024420 $ 1,619,994
17
BUDGET DETAIL
OPERATIONS&MAINTENANCE
FISCAL YEAR 2016-17
ACCOUNT NO.84024421 DEPARTMENT
REQUEST
51110 Salaries,Regular $ 239,915
Water,Sewer&Streets Supervisor(0.25 Landfill,0.25 Water,0.15 Streets,0.10 0.25
Storm Water)
Water&Sewer Lead Worker(0.48 Water) 0.52
Water&Sewer Attendant II(4)(2.20 Water) 1.80
Water&Sewer Attendant I(3)(1.65 Water) 1.35
Water&Sewer Service Attendant(0.80 Water) 0.20
Senior Water Treatment Plant Operator Mechanic(0.99 Water) 0.01
Water Treatment Plant Operator Mechanic(3)(2.97 Water) 0.03
Total FTE 4.16
51120 Non-Regular Salaries $ 6,750
Seasonal Water&Sewer Attendant(1,000 hour)(0.26 Water) 0.22
Total FTE 0.22
51130 Salaries,Overtime $ 9,500
51140 Stand-by Salaries&Wages $ 10,000
Employee Benefits $ 152,174
51210 Retirement(PERS) $70,917
51220 Group Insurance $57,386
51230 Workers Compensation Insurance $ 14,755
51240 Medicare $ 4,399
51250 Unemployment Insurance $ 3,062
51260 FICA $ 419
51290 Cell Phone Stipend $ 1,236
52100 Contract Services $ 20,000
Emergency Sewer System Repairs.
52180 Security Services $ 350
Burglar Alarm Fees
54100 Supplies $ 80,000
Repair Materials(gravel,pipe,blacktop,etc.),Safety Supplies,Office and
Computer Supplies.
54101 Postage $ 100
54102 Small Tools $ 7,500
Miscellaneous Maintenance Tools,Televideo Inspection Tools,and Sewer
Cleaning Tools.
55100 Telephone $ 2,400
Land line and Fax.
55210 Utilities $ 1,900
Electricity for three lift stations.
56110 City Garage Parts $ 5,611
Annual allocation for City Garage parts for vehicles and equipment.
56111 City Garage Labor $ 26,777
Annual allocation for City Garage labor for vehicles and equipment.
18
56120 Equipment Maintenance and Repair $ 10,000
Lift Station Parts/Service,Camera Truck Repairs.
56130 External Services $ 10,000
Outside Labor and Parts.
56210 Fuels and Fluids $ 18,000
Fuel and Fluids for Vehicles.
56410 Equipment Rental-Private $ 1,800
57100 Conference and Training $ 3,700
Pumper and Cleaner Environmental Expo, Required Safety Training,WEFTEC
Conference,CWEA Certifications.
57300 Memberships and Subscriptions $ 800
CWEA Memberships.
58510 Reimbursable Jobs $ 1,000
59101 Fees $ 7,000
SWRCB Sewer System Fee and DOT Testing and Physicals.
94700 Fines&Penalties $ 30,000
DEPARTMENT TOTAL 84024421 $ 645,277
19
BUDGET DETAIL
WASTEWATER TREATMENT
FISCAL YEAR 2016-17
ACCOUNT NO.84024425
DEPARTMENT
REQUEST
51110 Salaries, Regular $ 640,017
Wastewater Treatment Plant Supervisor 1.00
NEW Lead Wastewater Treatment Plant Operator 1.00
Senior Wastewater Treatment Plant Operator Mechanic 1.00
Senior Wastewater Treatment Plant Operator(2) 2.00
Wastewater Treatment Plant Operator(3) 3.00
Environment Laboratory Technician III (0.03 Water) 0.97
NEW Environment Laboratory Technician I (0.03 Water) 0.97
Total FTE 9.94
51130 Salaries, Overtime $ 28,000
51140 Salaries Stand-by $ 20,000
Employee Benefits $ 404,387
51210 Retirement(PERS) $ 206,808
51220 Group Insurance $ 140,578
51230 Workers Compensation Insurance $ 37,864
51240 Medicare $ 11,325
51250 Unemployment Insurance $ 7,812
51260 FICA $ -
52100 Contract Services $ 398,500
Miscellaneous Contractual Services(crane service,fence repairs,fiber optic
cable repair, etc.) $ 15,000
Laboratory Testing Services Including Bio-Solids Testing $ 65,000
Perc Pond Levee Maintenance Repair $ 20,000
Scarify Percolation Ponds $ 20,000
Biosolids Disposal $ 90,000
Pest Control Services $ 5,500
SCADA System Annual Maintenance System Contract $ 20,000
Janitorial Services $ 8,000
Storage Analysis $ 100,000
Barscreen Installation $ 55,000
52XXX Compliance Studies $ 185,000
Study to Identify Potential Sources of Priority Pollutants(NPDES Permit
requirement) $ 15,000
2016 NPDES required studies $ 70,000
2016 NPDES engineering services-permit renewal $ 100,000
52180 Security Services $ 1,200
Burglar Alarm Services.
54100 Supplies $ 35,000
Laboratory Testing Supplies, Training Materials, Safety Supplies,
Miscellaneous Office and Computer Supplies.
54102 Small Tools $ 2,000
20
Replacement of Shop Tools.
55100 Telephone $ 4,000
Telephone Charges.
55200 PG&E(Natural Gas) $ 9,000
Boiler Fuel for Digester Heater.
55210 Utilities $ 300,000
Electricity Costs for Waste Water Treatment Plant.
56110 City Garage Parts $ 1,257
Annual allocation for City Garage parts for vehicles and equipment.
56111 City Garage Labor $ 9,854
Annual allocation for City Garage labor for vehicles and equipment.
56120 Equipment Maintenance and Repair $ 200,000
General Maintenance and Repair Parts, Pump/Motor Parts, Plumbing and
Electrical Supplies, Lab Testing Equipment and Repair.
56130 External Services 3,500
Outside Vendor Labor and Parts.
56210 Fuel and Fluids $ 8,000
Fuel for Emergency Generator and Vehicles.
56300 Building Maintenance $ 3,000
Maintenance of Buildings at Waste Water Treatment Plant.
56504 Facility Maintenance and Repair $ 500
General Maintenance, sheds, gravel.
57100 Conference and Training $ 11,000
Safety Training, Electrical System Operator Training,Valve Operation Training,
Programmable Logic Control (PLC)Training, California Water Environment
Association (CWEA)and Water Environment Federation (WEF)Conferences.
57300 Memberships and Subscriptions $ 3,500
California Water Environment Association (CWEA)dues.
58201 Water Purchases $ 1,000
Water from Willow County Water District.
58202 Water Treatment Plant Chemicals $ 190,000
Chemicals Used in Wastewater Treatment Process.
59100 Property Taxes paid $ 10,500
Property Taxes for North Pond and 3495 Taylor Drive.
59101 Fees $ 25,000
Annual State Environmental Laboratory Accreditation Fee,Annual State Storm
Water Pollution Prevention Plan (SWPPP), Mendocino County HazMat Permit
Fee, Mendocino County Air Quality Permit, SW RCB Discharge Fee.
21
70102 Bond Interest Payments $ -
70202 Bond Principal Payments $ -
94700 Fines&Penalties $ 50,000
95841 Transfer to Sewer Bond Debt $ -
DEPARTMENT TOTAL 84024425 $ 2,544,215
22
ATTACHMENT 4
Sage Sangiacomo
From: Sage Sangiacomo
Sent: Thursday, December 1, 2016 10:45 AM
To: 'Frank'
Cc: Kevin Doble; Sean White;Tim Eriksen; Daniel Buffalo; Kristine Lawler; Jarod Thiele; 'Jim
Ronco'; Doug Crane
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Good Morning Frank,
Thanks for your recent engagement in the FY 16/17 budget review. Staff will provide an expedited response to your
questions emailed this morning along with the few remaining questions from Mr. Dickerson's meeting with Mr. Buffalo.
Per the concern I expressed below in the November 10th email, the District has not yet identified the District's timeline
for your previously identified budget review process that reportedly extends through various staff, committee and
District Board stages before a final joint meeting with the City can be scheduled. As you know,the continuing
resolution for the budget will expire on December 3155. Do we need to extend the resolution or will the Board be ready
to meet?
Sage Sangiacomo
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
P) 707-463-6221
F) 707-463-6740
ssangiacomoAcityofukiah.com
www.cityofukiah.com
www.visitukiah.com
From:Sage Sangiacomo
Sent:Thursday, November 10, 2016 9:21 AM
To: 'Frank'<dm@uvsd..org>
Cc: Kevin Doble<kdobleukiah@gmail.com>; Sean White<swhite@cityofukiah.com>;Tim Eriksen
<teriksen@cityofukiah.com>; Sage Sangiacomo<ssangiacomo@cityofukiah.com>; Daniel Buffalo
<dbuffalo@cityofukiah.com>; Kristine Lawler<klawler@cityofukiah.com>;Jarod Thiele<jthiele@cityofukiah.com>; 'Jim
Ronco' <jim@jimroncoconsulting.com>; Doug Crane<doug.crane@craneofukiah.com>
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Good Morning Frank,
As indicated in the email below,the City staff remains available and ready to discuss the final draft FY 16/17
Budget. The following day after the August 16th joint session,you indicated the District would be ready to engage in the
next day or so. As of November 11th, our staff has not yet heard from District staff regarding the budget.
I'm growing increasingly concerned with the lack of progress on this item and the impending deadline in the continuing
resolution,especially considering the budget review process that the District has previously indicated that it
undergoes. Please forward the timeline for that review and the stage of review the District is currently undertaking (also
noting that City staff remains available to discuss and engage at every stage). This information will help you and I
1
identify joint meeting date(s) and allow us to get them scheduled with the elected officials prior to the expiration of the
continuing budget resolution(s)and between the limiting holiday period.
Thanks,
Sage Sangiacomo
City Manager
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
P)707-463-6221
F) 707-463-6740
ssangiacomo@cityofukiah.com
www.citvofukiah.com
www.visitukiah.com
Original Message----
From: Frank [ ailto:d uvsd.or
Sent:Tuesday,August 16, 2016 10:52 AM
To:Sage Sangiacomo<ssaniacomo cityofukiah.com>
Subject: RE: UVSD 081616; FY 2016-17 Budget Review
Thank you, I will be sending certain questions to Sean in the next day or
so.
Frank
Original Message-----
From: Sage Sangiacomo [mailto:ssangiacomo@cityofukiah.com]
Sent:Tuesday,August 16, 2016 9:54 AM
To: FrankMcMichael (dm@uvsd.org)
Cc: Kevin Doble; 'Jim Ronco'; Sean White;Tim Eriksen;Sage Sangiacomo;
Daniel Buffalo; Kristine Lawler;Jarod Thiele
Subject: UVSD 081616; FY 2016-17 Budget Review
Hi Frank,
You indicated after the joint session last night that you and Mr. Dickerson
will be reviewing the final draft FY 2016-17 Wastewater Fund Budget over the
course of the next two or so weeks. Our staff remains available and ready
to discuss the draft when District staff is ready.
Please contact Mr.White with any questions and/or to schedule a meeting.
Thank you,
Sage Sangiacomo
City Manager
City of Ukiah
2
300 Seminary Avenue
Ukiah, CA 95482
P) 707-463-6221
F) 707-463-6740
ssangiacomo@cityofukiah.com<mailto:ssangiacomo@cityofukiah.com>
www.cityofukiah.com<http://www.cityofukiah.com/>
www.visitukiah.com<http://www.visitukiah.com/>
3
Correspondence Received -Agenda Item 12c
RESOLUTION No. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH CONTINUING THE FY 2016-
2017 JOINT WASTEWATER SYSTEM BUDGET PROCESS
WHEREAS, at a special joint meeting on the 21st day of June, 2016, the Ukiah Valley Sanitation
District ("DISTRICT") Board of Directors and the City Council of the City of Ukiah ("CITY") reviewed
the budget process and schedule and determined that additional time beyond July 1, 2016, was
needed to develop and approve the FY 2016-2017 Wastewater System Budget; and
WHEREAS, the DISTRICT Board of Directors and the Ukiah City Council each passed continuing
budget resolutions to allow for the ordinary operation and maintenance and emergency response to
be provided by the CITY OF UKIAH for the Wastewater Treatment Plant (WWTP) and combined
DISTRICT and CITY collection systems in accordance with the FY 2015-16 Wastewater System
Budget approved by the Ukiah City Council; and
WHEREAS, at a special joint meeting on the 15th day of August, 2016, the DISTRICT Board of
Directors and the Ukiah City Council reviewed the FY 2016-2017 Wastewater System Budget
process and schedule and adopted City Council Resolution No. 2016-47 and UVSD Board of
Director's Resolution No. 2016-03, authorizing through December 31, 2016, the expenditure of
combined Wastewater System revenue of the CITY and the DISTRICT as budgeted in the 2015-16
budget; and
WHEREAS, the Wastewater System requires an approved budget to cover the anticipated costs of
operating the entire Wastewater System in fiscal year 2016-17; and
WHEREAS, CITY staff has responded to all questions raised by the DISTRICT about the proposed
2016-17 Wastewater System budget and requested a joint meeting with the DISTRICT Board of
Directors to allow the budget to be adopted; and
WHEREAS, the DISTRICT has not responded to the request for a joint meeting and the DISTRICT
has indicated staffing limitations are affecting its ability to consider finalization of the budget;
NOW, THEREFORE, BE IT HEREBY RESOLVED as follows:
1. The Board of Directors and the Ukiah City Council shall meet in joint session not later than
January 18, 2017, to consider approval of the 2016-17 Wastewater System Budget.
2. Until the budget is approved by both the DISTRICT and the CITY OF UKIAH, ordinary operation
and maintenance and emergency response shall be provided by the CITY OF UKIAH for the
WWTP and collection system in accordance with the 2015-16 Wastewater System Budget
approved by the Ukiah City Council.
3. Ordinary care and maintenance does not include non-routine contracts and capital expenditures
other than routine or emergency repairs or replacements.
4. Should the DISTRICT Board of Directors and Ukiah City Council not meet in joint session by
January 18, 2017, the CITY will consider adopting the 2016-2017 Wastewater System Budget
independently of the DISTRICT on January 18, 2017.
PASSED AND ADOPTED on December 7, 2016, by the following Roll Call Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: , Mayor
Kristine Lawler, City Clerk
1
ITEM NO.: 12d
w MEETING DATE: December 7, 2016
City of Ukiah AGENDA SUMMARY REPORT
SUBJECT: AWARD CONTRACT FOR NORTH STATE STREET INTERSECTION - LOW GAP ROAD/
BRUSH STREET STORM DRAIN AND SIGNALIZATION IMPROVEMENTS,
SPECIFICATION NO. 16-06 AND APPROVE BUDGET AMENDMENT
Summary: The City Council will consider awarding the contract for the North State Street Intersection -
Low Gap Road / Brush Street, Storm Drain and Signalization Improvements, Specification Number 16-06.
Background and Discussion: The City publicly advertised this project on October 30 and November 6,
2016, in the Ukiah Daily Journal. A copy of the Notice to Bidders was sent to all license class "A"
contractors on the City's 2016 Qualified Contractors List, and plans and specifications were distributed to
the builder's exchanges. In addition, the plans and specifications were posted on the City's website and
can be viewed at this link: https://cityofukiah.box.com/v/Items12d-ePlansSpecifications. Sealed proposals
will be received and opened by the City Clerk on December 6, 2016. A bid tabulation sheet will be
provided to the City Council and the public at the meeting.
If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for
contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at
estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the
bid total indicated. As with construction projects, there may be cost overruns by reason of unforeseen
work or because actual quantities installed exceed estimated quantities. Policy Resolution No, 13,
authorizes the responsible Department Head, with approval of the City Manager, to issue change orders
not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no
change, when added to the original contract sum, exceeds the amount budgeted for the project.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
16-17 FY (Title&No.) Required Purchase Order
No.
N/A STP d(1) 50924220.80230 Yes I No N/A
N/A Traffic Congestion Relief Fund 51024220.80230 Yes I No N/A
N/A Gas Tax Fund 50324220.80230 Yes El No ❑ N/A
RECOMMENDED ACTION(S): 1) Award contract for North State Street Intersection - Low Gap Road /
Brush Street, Storm Drain and Signalization Improvements, Specification No. 16-06 to the lowest
responsive, responsible bidder based on bids submitted on December 6, 2016. 2) Approve budget
amendment.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Tim Eriksen, Director of Public Works/City Engineer
Contact/Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Sage Sangiacomo, City Manager and Mary Horger, Procurement Manager
Presenter: Tim Eriksen, Director of Public Works/City Engineer
Attachments: Plans and Specifications: htt.s//cit ofukiah.box.com/v/ItemslatePlansS•ecifications
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of`agreement when drafted.
Approved:
Oge a acomo, City Manager
ITEM NO.: 12e
t . , ., MEETING DATE: December 7, 2016
city ofuk3ah AGENDA SUMMARY REPORT
SUBJECT: WAIVE MINOR BID IRREGULARITY, AWARD CONTRACT FOR 2016 SEWER AND
WATER REPLACEMENT PROJECT, SPECIFICATION NO. 16-10, AND APPROVE
BUDGET AMENDMENT
Summary: The City Council will consider awarding the contract for the 2016 Sewer and Water
Replacement Project, Specification Number 16-10.
Background and Discussion: The City publicly advertised this project on October 30 and November 6,
2016, in the Ukiah Daily Journal. A copy of the Notice to Bidders was sent to all license class "A"
contractors on the City's 2016 Qualified Contractors List, and plans and specifications were distributed to
the builder's exchanges. In addition, the plans and specifications were posted on the City's website and
can be viewed at this link: https://cityofukiah.box.com/v/Items12d-ePlansSpecifications. Six sealed
proposals were received and opened by the City Clerk on November 29, 2016. The lowest responsive,
responsible bidder is Argonaut Constructors of Santa Rosa with a bid of $3,639,359. Please refer to
Attachment#1 for the tabulation of bids.
Upon review of the bid proposal from Argonaut Constructors (Attachment#2), staff noted that the bidder
addressed the Fair Employment Practices Certification to "City of Santa Rosa". Please refer to page 68
of the attached bid proposal. Upon review of this with the City Attorney, it was determined that this was a
minor irregularity that could be waived by the City Council. As such, staff recommends that the City
Council waive the irregularity and award the project to Argonaut Constructors.
If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for
contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at
estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the
bid total indicated. As with construction projects, there may be cost overruns by reason of unforeseen
work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13,
authorizes the responsible Department Head, with approval of the City Manager, to issue change orders
not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no
change, when added to the original contract sum, exceeds the amount budgeted for the project.
RECOMMENDED ACTION(S): 1) Waive the minor bid irregularity and award contract for 2016 Sewer and
Water Replacement Project, Specification No. 16-10 to Argonaut Constructors in the amount of
$3,639,359; 2)Approve budget amendment.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Tim Eriksen, Director of Public Works/City Engineer
Contact/Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Sage Sangiacomo, City Manager and Mary Horger, Procurement Manager
Presenter: Tim Eriksen, Director of Public Works/City Engineer
Attachments: 1. Bid tabulation
2. Bid proposal from Argonaut Constructors
_ 3. Plans and Ssecs: h +s://ci ofuki h.box.c /v/Ites1 - I n + cific tions
COUNCIL ACTION DATE: : ❑ Approved U Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: U Resolution: U Ordinance:
Note Please write Agreement No.in upper right corner of agreement when drafted.
,..1Approved: 7
Sag Sangi=,,°'•mo, City Manager
Page 2 of 2
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amendment Source of Funds Account Number Amendment Contract or
Purchase Order
Amount (Title& No.) Required
No.
$382,290 STP d(1) 50924220.80230 Yes ►1 No ❑ N/A
$603,804 Traffic Congestion Relief Fund 51024220.80230 Yes ® No ❑ N/A
$634,559 Special Streets Fund 25124210.80230 Yes ® No ❑ N/A
$890,148 Water _ 82224413.80230 Yes ® No ❑ . N/A
$1,128,558 Sewer 84024421.80230 Yes ® No ❑ N/A
ATTACHMENT 1
SPEC 16-10-2016 SEWER&WATER REPLACEMENT PROJECT
City of Ukiah
Bid Opening:11/29/16 I Argonaut Constructors TEAM GHILOTTI,INC TerraCOn Constructors,Inc. GhilAtti Construction CO. Wahlund Construction Inc. Granite Construction Co
PO box 639 2531 Petaluma Blvd South PO Box 276 246 Ghilotti Avenue 830 HIIma Drive 13245 State Street
Santa Rosa,CA 95402 Petaluma,CA 94952 Healdsburg,CA 95448 Santa Rosa,CA 95407 Eureka,CA 95503 Ukiah,CA 95482
Base Bid
Item Quantity m#1 TRAFFIC CONTROL 1 OLS $166,000.00 $166,000.00 $27,200.00 $27,200.00 $216,000.00 $216,000.00 $298,000,00 $298,0000 $123,000.00 $123,000.00 $171,900.00 $171,900.00
2 ROADWAY EXCAVATION 10990 CY $26.00 $285,740.00 $29.40 $323,106.00 $30.00 $329,700.00 $30.00 $329,70000 $21.00 $230,790.00 $35.00 $384,650.00
3 SUBGRADE STABILIZATION 250 SV $1000 $2,500.00 $76.25 $19,06250 $19.00 $4,750.00 $7.00 $1,750.000 $33.00 $8,250.00 $25.00 $6,250.00
4 SOIL STABILIZATION FABRIC 26097 SV $100 $26,097.00 $2.20 $57,413.40 $2.00 $52,194.00 $1.00 $26,097.00 $2.25 $58,718.25 $1.50 $39,145.50
5 AGGREGATE BASE 7456 CY $5400 $402,624.00 $5475 $408,216.00 $59.00 $439,904.00 $55.00 $410,08000 $60.00 $447,360.00 $50.00 $372,800.00
6 ASPHALT CONCRETE SURFACE 5588 TN $106.00 $592,328.00 $113.00 $631,444.00' $128.00 $715,264.00 $105.00 $586,74000 $121.00. $676,148.00' $115.50 $645,414.00
7 REMOVE AND REPLACE 6-INCH SEWER MAIN 3642 LF $9400 $342,348.00 $94.00 $342,348.00 $110.00 $400,620.00 $13,00 $491,67000 $200.00 $728,400.00 $137.00 $498,95400
8 4 INCH SEWER LATERAL 79 EA $3,500.00 $276,500.00 $3,240.00 $255,960.00 $4,277.00 $337,883.00 $3,80000 $300,20000 $4,500.00 $355,500.00 $5,200.00 $410,80000
9 6 INCH SEWER LATERAL 5 EA $3,700.00 $18,500.00 $4,570.00 $22,850.00 $5,019.00 $25,095.00 $4,00000 $20,00000 $4,600.00 $23,000.00 $5,900.00 $29,50000
10 48 INCH SANITARY SEWER MANHOLE 18 EA $8,000.00 $144,000.00 $7,275.00 $130,950.00: $6,509.00 $117,162.00 $7,5000 $135,0000 $7,000.00: $126,000.00: $9,500.00 $171,00000
11 TRENCH BRACING AND SHORING 1 LS $13,000.00 $13,000.00 $3,300.00 $3,300.00 $15,237.00 $15,237.00 $45,00000 $45,00000 $9,000.00 $9,000.00 $26,150.00 $26,150.00
12 PCC CURB AND GUTTER 769 LF $5000 $38,450.00 $5450 $41,91050' $65.00 $49,985.00' $65.00 $49,985.00 $75.00 $57,675.00' $95.00 $73,055.00
13 PCC CURB RAMP 3215 SF $43.00 $138,245.00 $45.10 $144,99650 $3200 $102,880.00 $32.00 $102,8800 $36.00 $115,740.00 $35.00 $112,525.00
14 PCC SIDEWALK 1114 SF $18.00 $20,052.00 $18.25 $20,33050 $26.00 $28,964.00 $20.00 $22,280.000 $30.00 $33,420.00 $26.00 $28,964.00
15 PCC VALLEY GUTTER 2202 SF $39.00 $85,878.00 $3050 $67,161.00 $30.00 $66,060.00 $28.00 $61,656.00 $29.00 $63,858.00 $30.00 $66,060.00
16 PCC CURB AT SIDES AND BACK OF CURB RAMPS 437 LF $22.00 $9,614.00 $51.00 $22,287.00 $26.00 $11,362.00 $50.00 $21,8500 $43.00 $18,791.00 $29.00, $12,673.00
17 12"CLASS V REINFORCED CONCRETE PIPE 6 LF $225.00 $1,350.00 $280.00 $1,680.00 $607.00 $3,642.00 $800.00 $4,80000 $150.00 $900.00 $240.00 $1,440.00
18 STORM DRAIN CATCH BASIN 1 EA $3,200.00 $3,200.00 $4,950.00 $4,950.00 $8,068.00 $8,068.00 $6//500.00 $6,50000 $2,500.00 $2,500.00 $3//150.00 $3,150.00
19 6 INCH PVC WATER MAIN CLASS 200 3763 LF $66.00 $248,358.00 $7875 $296,336.25 $82.00 $308,566.00' $100.00' $376,30000 $80.00' $301,040.00' $109.00: $410,167.00
20 8 INCH PVC WATER MAIN CLASS 200 1230 LF $85.00 $104,550.00 $83.25 $102,39750 $102.00 $125,460.00 $105.00 $12%150.000 $90.00 $110,700.00 $135.00 $166,050.00
21 1"WATER SERVICE PLUMBED FOR 5/8"METER 78 EA $3,350.00 $261,300.00 $2,700.00 $210,600.00 $3,628.00 $282,984.00 $3,80000 $296,40000 $3,500.00 $273,000.00 $4,500.00 $351,00000
22 DUAL 1"WATER SERVICE PLUMBED FOR 5/8"METER 2 EA $5,300.00 $10,600.00 $3,500.00 $7,000.00. $3,815.00 $7,630.00 $4,20000 $8,40000 $4,000.00. $8,000.00. $3,900.00' $7,80000
23 1"WATER SERVICE PLUMBED FOR 1"METER 7 EA $3,375.00 $23,625.00 $3,150.00 $22,050.00: $4,113.00 $28,791.00 $3,90000 $27,30000 $4,500.00: $31,500.00 $5,000.00: $35,00000
24 DUAL 2"WATER SERVICE PLUMBED FOR 1.5"METER 1 EA $7,000.00 $7,000.00 $8,100.00 $8,100.00 $7,392.00 $7,392.00 $6,00000 $6,00000 $6,000.00 $6,000.00 $6,600.00 $6,60000
25 FIRE HYDRANT AND LATERAL ASSEMBLY 8 EA $8,200.00 $65,600.00 $7,625.00 $61,000.00 $8,507.00 $68,056.00 $8,50000 $68,00000 $9,000.00 $72,000.00 $8,350.00 $66,80000
26 HOT TAP FIRE HYDRANT AND LATERAL ASSEMBLY 5 EA $10,500.00 $52,500.00 $8,850.00 $44,250.00' $11,369.00 $56,845.00' $12,00000 $60,00000 $11,000.00 $55,000.00 $12 ,500.00' $62,50000
27 REMOVE AND SALVAGE EXISITING FIRE HYDRANT 13 EA $1,000.00 $13,000.00 $2,500.00 $32,500.00: $1,975.00 $25,675.00 $1,00000. $13,00000 $2,000.00: $26,000.00: $1,400.00: $18,20000
28 6"MAIN LINE GATE VALVE 19 EA $1,450.00 $27,550.00 $1,475.00 $28,025.00 $1,241.00 $23,579.00 $1,20000 $22,80000 $1,300.00 $24,700.00 $2,400.00 $45,60000
29 8"MAIN LINE GATE VALVE 8 EA $1,700.00 $13,600.00 $1,785.00 $14,280.00 $1,571.00$ 12,568.00' $1,60000 $12,80000 $1,700.00 $13,600.00 $2, 900.00' $23,20000
30 REMOVE TEES AND INSTALL SPOOLS&FITTINGS 6"AND 12" 1 LS $6,500.00 $6,500.00 $30,000.00 $30,000.00: $7,268.00 $7,268.00: $15,000.00: $15,00000 $17,000.00: $17,000.00: $47,876.00 $47,876.00
31 CUT IN 12"XlZ"X8"TEE W/2-12"GATE VALVES AND 1-8"GATE VALVE 1 EA $17,000.00 $17,000.00 $14,500.00 $14,500.00 $15,954.00 $15,954.00 $14,00000 $14,00000 $11,000.00 $11,000.00 $19,000.00 $19,000.00
32 CUT IN 12"X12"X6"TEE WI 2-12"GATE VALVE AND 1.6"GATE VALVE 2 EA $15,500.00 $31,000.00. $14,100.00 $28,200.00. $15,567.00 $31,134.00 $13,80000 $27,600.00 $11,000.00. $22,000.00. $19,000.00. $38,00000
33 CUT IN 6"X6"X6"TEE W/3.6"GATE VALVES 2 EA $12,000.00 $24,000.00 $10,850.00 $21,700.00: $11,846.00 $23,692.00 $1050000 $21,00000 $7,100.00: $14,200.00: $18,000.00: $36,00000
34 CUT IN 6"CROSS W/4-6"GATE VALVES 1 EA $13,000.00 $13,000.00 $14,750.00 $14,750.00 $16,157.00 $16,157.00 $12,50000 $12,50000 $12,000.00 $12,000.00 $21,000.00 $21,00000
35 CUT IN 8"X8"X6"X6"CROSS W/2-8"GATE VALVE AND 2-6"GATE VALVE 1 EA $13,500.00 $13,500.00 $15,100.00 $15,100.00 $16,558.00 $16,558.00 $13,00000 $13,00000 $14,000.00 $14,000.00 $24,000.00 $24,00000
36 RE-CONNECT4"FIRE SERVICE LINE 1 EA $5,300.00 $5,300.00 $9,280.00 $9,280.00 $9,635.00$ 9,635.00 $5 ,50000 $5,50000 $3,600.00 $3,600.00 $8,600.00' $8,60000
37 RE-CONNECT6"FIRE SERVICE LINE 1 EA $5,600.00 $5,600.00 $9,700.00 $9,700.00: $10,031.00 $10,031.00 $6,00000. $6,00000 $3,800.00: $3,800.00: $9,500.00: $9,50000
38 ABANDON OR REMOVE WATER SYSTEM COMPONENTS 1 L5 $3[500.00 $3,500.00 $13,900.00 $13,900.00 $4,973.00 $4,973.00 $1//50000 $1/50000 $1,500.00 $1,500.00 $60,270.00 $6027000
39 LEAOIOINT REMOVAL 5 EA 5500.00 $2,500.00 $1,500.00 $7,500.00 $1.00 $5.00. $10000 $500.00 $2,100.00. $10,500.00. $8,000.00' $40,00000
40 TEMPORARY BLOW OFF 18 EA $1,200.00 $21,600.00 $315.00 $5,670.00 $932.00 $16,776.00' $900.00: $16,20000 $850.00. $15,300.00. $850.00. $15,300.00
41 WATER MAIN TIE IN 18 EA $3,200.00 $57,600.00 $3,420.00 $61,560.00 $2,549.00 $45,882.00 $2,80000 $50,40000 $5,000.00 590,000.00 $7,700.00 $138,60000
42 ADJUST MANHOLE TO GRADE 9 EA $60000 $5,400.00 $940.00 $8,460.00 $909.00 $8,181.00 $1/0�0000 $9,00000 $800.00 $7,200.00 $800.00 $7,200.00
43 ADJUST VALVE BOX TO GRADE 4 EA $350.00 $1,400.00 $470.00 $1,880.00. $442.00 $1,768.00. $70000. $2,80000 $375.00' $1,500.00. $400.00' $1,600.00
44 RELOCATE SIGN 5 EA $300.00 $1,500.00 $710.00 $3,550.00' $354.00 $1,770.00 $225.00' $1,125.00 $350.00. $1,750.00. $300.00. $1,500.00
45 PEDESTRIAN PUSH BUTTON AND POST 2 EA $4,000.00 $8,000.00 $3,100.00 $6,200.00 $4,820.00 $9,640.00 $3,95000 $7,90000 $4,000.00 $8,000.00 $4,000.00 $8,00000
46 TRAFFIC STRIPES AND PAVEMENT MARKINGS 1 LS $4,850.00 $4,850.00 $5,200.00 $5,200.00 $5,898.00 $5,898.00' $4,90000 $4,90000 $12,000.00. $12,000.00 $5,000.00. $5,00000
47 CONSTRUCTION STAKING 1 05 $20,500.00 $20,500.00 $30,000.00 $30,000.00: $30,204.00 $30,204.00 $20,00000 $20,00000 $40,000.00' $40,000.00' $30,000.00 $30,00000
48 PUBLIC NOTIFICATION 1 LS $2,500.00 $2,500.00 $4,400.00 $4,400.00 $3,116.00 $3,116.00 $5,00000 $5,00000 $4,000.00 $4,000.00 $5,000.00 $5,00000
Total Bid Amount $3,639,359.00 $3,643,254.15 $4,130,958.00 $4,168,263.00 $4,289,990.25 $4,263,293.50
Listed Subs Deka Grinding Co B Cantarutti Electric Co. Devincenzi Concrete Co. ABSL ConstructionApply-A-Line CINQUINI&PASSARINO,INC.
AC Grinding Ped Push Button&Post Bid Item#12,]3,14,15&16 Grinding Bid Item. Construction Staking
ewncenzi Concrete Co. Cinquini&Passerine,Inc. F3&Associates,Inc Mike Brown Electric Co. Mendocino Construction Services
Concrete sur,,,, Bid Item#47 Electrical Bid Item.
Striping Graphics Pacific Northwest Oil Mendocino Construction Services
Striping Tack Oil ed Item#6
Sewer Service Inc. Mike Brown Electric Co.
Televise/Video Bid Item#45
Graphics Graphics
Sign&Siping,Marking Bid Item 1144 and#46
ATTACHMENT 2
CITY OF UKIAH
MENDOCINO COUNTY,CALIFORNIA
PROPOSAL
FOR
2016 SEWER&WATER
REPLACEMENT PROJECT
Specification No. 16-10
•
The undersigned, as bidder,
declares that he or she has examined thoroughly all of the contract documents herein contained,that this proposal
is made without collusion with any other person,firm or corporation and that all laws and ordinances relating to the
interest of public officers in this contract have been complied with in every respect.
AND he or she proposes and agrees, if this proposal is accepted,
1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the
copy of the agreement herein contained
a) to provide all necessary machinery,tools, apparatus and other means of construction;
b) to furnish all materials;
c) to provide all superintendence, overhead expenses and all labor and expenses of whatever
nature necessary to complete the job in conformity with the specifications and drawings and
other contract provisions herein or reasonably implied hereby or as necessary to complete the
work in the manner and within the time named herein and according to the requirements and to
the reasonable satisfaction of the City Engineer;
d) to pay all charges of freight transportation and hauling;
2) that he or she indemnifies the City against any loss or damage arising from any act of the
undersigned as Contractor; and
3) that he or she will accept as full payment therefor the following sums:
2016 Sewer&Water Replacement Project 60 Spec.No.16-10
BIDDING SCHEDULE
In case of discrepancy between words and figures,the words shall prevail. In any discrepancy between unit prices
and extended amounts for a bid item using unit prices(specified unit price multiplied by specified quantity for bid
item does not equal the extended amount for the item),the specified unit price will control and will be used by the
City to compare bids in selecting the lowest bid and in awarding the contract. If the specified total bid amount does
not equal the total of the extended amounts for all bid items,the City will use the total of the extended amounts for
each bid item(adjusted,if necessary,so that the extended amount equals the specified unit price multiplied by the
specified quantity for that bid item)to compare bids in selecting the lowest bid.
The Unit prices for the various Construction Items below include all costs associated with the General Conditions,
Special Provisions,Requirements of the Construction Contract,and represent the total,complete,in-place cost for
each specific Construction Item in accordance with the Construction Documents, including all elements, work
components,accessories,and connections,shown in applicable details or required to yield a complete,sound and
functional component or system appropriate for its intended function,whether or not such is specifically described
or listed in any description of measurement or payment. The total amount of the Construction items below shall
represent the total and complete cost of the fully functional Project. All work not specifically listed below be
required to complete the work of the various construction items and the cost of such shall be considered as
included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid.
2016 Sewer&Water Replacement Project 61 Spec.No.16-10
BASE BID
ITEM DESCRIPTION AND UNIT PRICE BID MULTI- EXTENDED AMOUNT
NO. (In words and In figures) PLIED QUANTITY EQUALS FOR ITEM
BY (in figures)
Traffic Control for the lump sum price of
d,i e -hat
, d S 1�/ c)( x 1 LS LUMP SUM PRICE
1 =
7-4414104/19h& -hUt to4() ($ /(otooa 0 ) $ /(6 o ,----
Roadway Excavation,
,ffor the price p�c'uAbicc yard of
F2 /�� � r� �`� V""� x 10990 CY =
($ 2 eo ) $ Z 5 790
Subgrade Stabilization,for the price per square yard of
3 �'E/{r be)LCi;�Q x 250 SY =
($ /0 ) $ ZS oQ
Soil Stabilization Fabric,for the price per square yard of
4 D'vC bo n,c #9 e
x 26097 SY
($ / e. ) $ 26097
Aggregate/ Base,for a price/er cubic yard of
at
5 l� ' Y auk. A s x 7456 CY =
($ 5`r ) $ `f0?-(P7-`k
Asphalt Concrete Surface,for the price r ton of
6 OA/6Vit/Nt2o� -5-1)( /- -5
x 5588 TON =
($ /0(0 ) $ 5923 ZS
Remove and Replace 6-Inch Sewer Main,for the price •
per linear foot of
7 / /A/E 7y� i 2ØL,&J'be4 x 3642 LF =
/ q $ 3)1Z3citb
4 inch Sewer Lateral,for the price each of
8 X 79 EA
/ itibi_ JOU .tr ($ 3 X00 ..) $ L7&Sao '
6 Inch Sewer Lateral,for the price each of
9 "Ne2-fr 77#1.7i.C$/)lib... f01,107.../ X 5 EA =
1&44thate )oi-L412-S($ 3 700 '') $ /b Soo
48 Inch Sanitary Sewer Manhole,for the price each of
10 Gi eoT f s x 18 EA =
0(..-1-#172- ($ ?OOo --- ) $ /514a0
2016 Sewer&Water Replacement Project 62 Spec.No.16-10
Trench Bracing and Shoring,for the lump sum price of
11 Tffi1I_TEE ' ' r 6�.J9 x 1 LS LUMP SUM PRICE
-DdLA...eoe ($ /3000 ...---) $ /3000
PCC Curb and Gutter,for the price per linear foot of
12 'MIT y •/te�e Llys r x 769 LF
($ D ) $ 5 Pis-0
PCC Curb Ramp,for the square foot price of
fof 13 T OLl4x 3215 SF _ r
($ 5/ ) $ .3 f) 1
PCC Sidewalk,for the square foot price of
/
14 [� N a(®` . x 1114 SF
($ /$ )
$ Vs2
PCC Valley Gutter,for the square foot price of
15
1742-71, S/ /�/!t.lF 0G x 2202 SF _,
® ($ 31 '
) $ 05 e ?b r
PCC Curb at Sides and Back of Curb Ramps,for the
price per linear foot of �`
16 W X.r.r y / 6✓P d L 2-.S x 437 LF
($ Z2. ) $ (✓/it•
12"Class V Reinforced Concrete Pipe,for the price per
linear foot of
I-
17 to/r' outtoSEV NLiiJT® x 6 LF
►vim' 0a4049r ($ Z / ) I $
Storm Drain Catch Ba1.4,for the price each
17112--6.6 of
117112--6.6 /DGZa( Ot- rJ`8 x 1 EA
6 Inch PVC Water Main Class 200,for the price per
linear foot of
19 (LT/5( ',0' x 3763 LF =
($ ) $
8 Inch PVC Water Main Class 200,for the price linear
`
foot of
20G�t T v Gr tit- x 1230 LF
($ ) $ U
)(5511
2016 Sewer&Water Replacement Project 63 Spec.No.16-10
1"Water Service Plumbed For 5/8"Meter,for the price
each of
21 fli*LEC--10LAM S . 42 x 78 EA
($335 0 )
N,A.�^ rf i:_
$ to/
Dual 1"Water Service Plumbed For 5/8"Meter,for the
price each of I
22 Ld& S C i/' Fit x 2 EA V
1"Water Service Plumbed For 1"Meter,for the price
each of �+
23 '77/12- a7+NONShA•4D 1, &4A-//Q x 7
RIP-miry-yA/i- ($337 $ 5toz5
Dual 2"Water Service Plumbed For 1.5"Meter,for the
price each of
24 e--.V E:`-f > H S (I L x 1 EA
/" $ o o
($ oaD )
Fire Hydrant and Lateral Assembly,fororjth►e price each
25 of 11 HT `hl Ot.e✓�`Aat� J tA)v x 8 EA
u 5 ($ f32 r
Aiaol2o $ -coo
Hot Tap Fire Hydrant and Lateral Assembly,for the
price each of
26 -r#IttA.0 -0 "-iv F 41,4AI/M€ x 5 EA
0 S ($ l05 '� )____ iii
$ ZS
Remove and Salvage ExistingFire h drant,for the
price each of
27 OAS/6 /Ilt/NS 0
!b IL� � 13 EA
($ /000 ® ) $ /0000
6"Main Line Gate` Valve,for the price e ch of
28 Ale�ril/ s �d a •-/A ?) 19 EA
v.
/ t- ($ ) $ 7'7
8"Main
�sLine Gate Valve,for the price each of
29 AFM / S eV 8
Ala ($ D ) $ /34000
Remove Tees and Install Spools&Fittings 6"and 12",
for the lump sum price of
LUMP SUM PRICE
30 \)CV/01,5t x 1 LS
HUNd Po ($ Cao ) $ & 00
2016 Sewer&Water Replacement Project 64 Spec.No.16-10
Cut In 12"x12"x8"Tee W/2-12"Gate Valves and 1-8"
Gate Valve,for the price each of
31 i.6v 0A,r -. t Is Alt-aS Alt-ax 1 EA =
Do►. � ($/7000 ' ) $ /7vov
Cut In 12"X12"X6"Tee W/2-12"Gate Valves and 1-6"
Gate Valve,for the price each of n
32 �//�r'E a�ff77i•�SA+�/9 f"'1 V< <' x 2 EA =
/1-1-w iLii)n Li))0 4,r90i.4$_/SSix) ') $ 3i o oo
Cut In 6"X6"X6"Tee W/3-6"Gate Valves,for the price
each of
-714 j t:C-✓fo 711144-g#1-1,11)i40Ct./IPS x 2 EA _
•
($ /ZOO() �) $ 45400 '
Cut In 6"Cross W/4-6"Gate Valves,for the price each
f
34 0�//.TEe'icf' �f S � )0(--l-~
x 1 EA =
($ /3000 ' ) $ /30cio
Cut In 8"x8"x6"x6"Cross W/2-8"Gate Valves and 2-6"
Gate Valves,for the price each of
35 TN/RT eE/Li/-44 3/11%.0/3 �►✓ C x 1 EA =
00'itA,fa-blao )0tA4tg($/4500r-) $ /3500
Re-Connect 4"Fire Service Line,for th�e�pprice each of
t7 f V Tri Alar, 7rtTl E�
361.4/j l0V) -1'vC'L .S ($ 53ao 5
' ) x 1 EA .00 0 /
/Y4 $
Re-Q,onnect 6"Fire Service Line,for the price each of
�- I ✓E TH64.1S -a-a. . .k)(
37 dl 07 PV(-i/ s ($ 7t'ot1 �) x 1 EA $ 5GoO ....-
Abandon
Abandon or Remove Water System Components,for
the lump sum price of �1 LUMP SUM PRICE
38 TOE ��)MS 1
/l) 1 r 44./4/ D x 1 LS =
°vu-Aik. ($3 5c� � ) $ 3 soa
LeadJointRemo al,
for the price ach of
39 T��� l�lungb'� ��L/ b x 5 EA =
($ 500 � ) $ Z0 '
Temporary Blow Off,for the price each of
40 a'"6 7 #1"14P W 0 x 18 EA =
L PL.44a ($ /ZOIC ) $ Z-/t',00
2016 Sewer&Water Replacement Project 65 Spec.No.16-10
Water Main Tie In,dfor the price each of
41 VI/7 EC //-//1/ tit, J is,0 x 18 EA = /
,L)u,,.,h+tt �u $ ($ 3Z00 ) $ 7
Adjust Manhole to Grade,for the price each of
42 3\ K/LILA 0f QQ 7),R s2.S x 9 EA =
to($ ) $ 5Vto �
Adjust Valve Box to Qrade,for the prime each of
43 TR/2-Ei `l f)
v T/fT y' x 4 EA = /
Adcu�Rs ($ 350 ) $ /S/oO
Relocate Sign,for the price each of
44 1;g1/ZE6 414uAn£j) De c.-4.-A-,45 x 5 EA =
($ 300 '- ) $ /500
Pedestrian Push Button and Post,for the1price each of
45
An,,e_ 0-tis PrP 1)0 to-i4✓1S x 2 EA = /
($ "P'00 ) $ .0a:9
Traffic Stripes and Pavement Markings,for the lump
sum price of
"01, /
77 / LUMP SUM PRICE
46 4 t/��k,&t$04-0 F/�T f/4/41ffi) x 1 LS = i
//77/*/ bei 5 ($ 55 0 ) $
Construction Staking,for the lump sum price of
,-.--, '7 „ LUMP SUM PRICE
47 / T 1J � 5��, liex 1 LS =
/4vii/4 205500 ) $ 2-0500
Public Notification,for the lump sum price of
LUMP SUM PRICE
48 'NV 7/HCW3 41--D P\✓E x 1 LS =
/ t/, h Liebe)"., S25 ' � ) $ Z-4-.0 0
Total Base Bid amou t in words: TOTAL BASE BID AMOUNT IN FIGURES-,
555
Z I e
��� �% � � ' f ,�� / � Dollars
ii .Sd / — 4,
(�� f
71) i
2016 Sewer&Water Replacement Project 66 Spec.No.16-10
We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to
determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and that which it
deems in the best interest of the City to accept. We, the undersigned, further agree, if this proposal shall be
accepted,to sign the agreement and to furnish the required bonds with satisfactory surety,or sureties,within fifteen
(15)calendar days after written notice that the contract is ready for signature;and,if the undersigned shall fail to
contract,as aforesaid,it shall be understood that he or she has abandoned the contract and that,therefore,this
proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said
guaranty,shall be forfeited to and become the property of the City.Otherwise,the proposal guaranty accompanying
this proposal shall be returned to the undersigned.
Witness our hands this day of November 29 ,2016
Licensed in accordance with an act providing for the registration of California Contractors License No.
171432 .expiration date 12/31/17 .
THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER
PENALTY OF PERJURY.
Department of Industrial Relations Public Works Contractor Registration Number: 10 0 0 0 0 2 9 6 9
Signature of bidder or bidders,with business name,address,phone number and fax number:
Michael A. Smith VP
Argonaut Constructors P.O. Box 639 Santa Rosa, CA 95402
707-542-4862/707-542-4897
Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and
addresses of the President,Secretary,Treasurer.
1236 Central Avenue Santa Rosa, CA 95401
Michael D. Smith Pres . Michael A. Smith Sec. /Tres .
2016 Sewer&Water Replacement Project 67 Spec.No.18-10
FAIR EMPLOYMENT PRACTICES CERTIFICATION
TO: City of Santa Rosa
The undersigned,in submitting a bid for performing the following work by Contract,hereby certifies that he or she
has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the
Special Provisions contained herein.
2016 SEWER&WATER
REPLACEMENT pROJ T
(Signature of Bidder) Michael A. Smith VP
Business Mailing Address:
P.O. Box 639 Santa Rosa, CA 95402
Business Location:
1236 Central Avenue Santa Rosa, CA 95401
(The bidder shall execute the certification of this page prior to submitting his or her proposal.)
2016 Sewer&Water Replacement Project 68 Spec.No.16-10
WORKER'S COMPENSATION CERTIFICATE
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against
liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I
will comply with such provisions before commencing the performance of the work of this contract.
Witness my hand this 2 9 day of November ,200 16
Signature of Bidder,with Business Address:
Michael A. Smith VP
1236 Central Avenue
Santa Rosa, CA 95401
2016 Sewer&Water Replacement Project 69 Spec.No.16-10
CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT
The bidder represents that he or she has/has not,participated in a previous contract or subcontract subject to either
the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925;that he or she
has/has not, filed all required compliance reports; and that representations indicating submission of required
compliance prior to subcontract awards.
Signature and address of Bidder:
Date 11/29/16
Michael A. Smith VP
1236 Central Avenue
Santa Rosa, CA 95401
(This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the
President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.)
2016 Sewer&Water Replacement Project 70 Spec.No.16-10
LIST OF PROPOSED SUBCONTRACTORS
In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any
amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each
subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor
licensed by the State of California who,under subcontract to the prime contractor,specially fabricates and installs a
portion of the work or improvement according to detailed drawings contained in the plans and specifications in an
amount in excess of one-half of 1 percent of the total bid and(b)the California Contractor License Number for each
subcontractor,and(c)the portion of the work to be done by each subcontractor.(See General Conditions Section 1-
09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor
Registration Number.
.eht �/,� C o 4A/%ioc� cf-
, 736,51/)1 09490 55'58
eoitcear6 boy/A./ -eCoiegErr Lu Sf}i,i7-444,6A 32(.99s /O0i7V0// S
A
qr2.041 5TeilOp, ,91479// Cor rr, Cif
591075 fo 0000a Co
2016 Sewer&Water Replacement Project 71 Spec.No.16-10
STATEMENT OF EXPERIENCE OF BIDDER
The bidder is required to state below what work of similar magnitude or character he or she has done and to give
references that will enable the City Council to judge of his or her experience,skill and business standing and his or
her ability to conduct work as completely and rapidly as required under the terms of the contract.
See attached partial list
•
2016 Sewer&Water Replacement Project 72 Spec.No.16-10
Page 1 Similar Job LIM As
Owners Nadia Contact Phone te Jobe ppolest Name ,,,,,, „„,jyjenjef Wore _,,144tigil/rje,„,„,,,,„_,„„,_%Cejjap,921„.600 IFIred
/Mete 1111 Carriage Lane Subdivelon 11%
Courily of Mad11 Edo 11944440 415473-7577 610 Lucas Valley Road Graidouts 5171735110 Ilaoadvray 11151 1r31114 6%
City of Santa Rosa Danny Chen 707-5434:5411 Nil 7 Downtown'11450,1111,3 Streelterrape S646788 00 01111110154$75,14111 6%
Primate
14111 Vast Oak BackbeneLltilities 01)1111)11110011, 0%
Privete 615 Ridley Avenue Subdgon Now auladivislori 11151.
lily of 108,08 10831 Chide Chan 7025434521 6114 Fountain grove water main eop-size 1425%10000 to, water$154 1131 041)4
Caltrans Dan Russell 510-774-6297 6113 111mergency road repairs larelinas Bay 111,100000.00 Roadway to:oaks 2511,
Town of Tourer:6e John Draper 707-948-2602 612 2016 Yourkville cross road 111,311 111,308,3 5751,000.910 Street 5 pedestrian imphreements 30%
Private N11 Victory Station Subirevision 25%
County of Morin Edgar Garda 41543136.49131 5110 2016 Pavement rehabilitation 11170011 004631 02011,045110 Roadway pavement overlay 35%
City or SOnarria II:)trl'Takasugi 707-1332230 609 2015 Streel Rehabilitation Project 0405,578.00 Strad.repaving 40%
City of Santa Rosa 11101 1111111 7074543.3952 0151 Laguna treatment Owe 18 8310 rehabilitation $24688020 11:larking let and road re.42,1.h 75%
City or Santa Rosa F11Pd Browne 702.54345211 1107 For/mod 5111111118111 sewer 9 water 0455,360.00 Now sewer 11 water peyelloos 75%
111300 04-314704 Elan Russel 510-7745297 0100 Cold plane AC leace HMA Typo A 0033,150.00 1113111111 111111110111)roadway 35%
Private N04 155661111111111Subdivision Subdivision 25%
SOWA Lon Soto 7071.547-1113 1103 Firth street east recycled water Opaline. $2080643.00 Recycled riveter Noelinr 45%
PrOate 1102 Sandalwood Subdivielon Subdtviskon 45%
City of Cotati Jennifer 0.1agen 707605.3637 601 0441 Redwood 1.9lighway Improvement Project 6571,600.00 01111111 113111111 45%
City 111 111111.111111111711 Henry Maws 707-1123,2151 1121 2015 Local street repairs 0239,007.00 Sheet repairs 100%
City or vanejo Joshua Sanchez 707.049,5229 0170 Santa Clara 1111111111 111111111111111101111 Project 61,051,05500 Street improvements 55%
Private 1111 Kawarra 041111111411 0116111311)1111.1711111111 1 Subdivision 25%
City 111 011,1111 Rosa 15411117 11031 7071143-3111 M15 Mohawk streerl...S aria romerriain realignment $1,222670.00 Lift ststion and dewier force main 95% 10010)71416
City el'Santa Rosa Andy Wilt 707-543-4510 1617 ilennings dkormee Sewer.It Water Ornprowyments 6954,71506) Sewer 0 water pipelines 100%
Coltrane
Woo)4:1111111 650-222-7513 1616 04.081704 culvert reptacement 0705006.00 Emergency Culvert PeOacement 100%
City of Santa Rose 111114Browne 707-543-4528 1615 Illinois Street sewer&water 51471„7111.00 Sewer 3 Water Oberlin, 10e%
Private 1114 Avlia Ranch Subdiesion SeleOleon 50%
City of Cialistoga Derek Rayner 707-942227110 Meil Grant Avenue Drainage Improvements 0130,000.00 Drainage Imponements 100%
County or Sonoma Ray Glarkon 707-555.2814 1412 Russell Parente street a utility lmilirmemerits 0401,000.00 Street impimements '75%
0117 111 Petaluma Kent Mateyo 707-778...458.0 1611 East Washington Street 114"11,3,1111main 61,6:116277.00 Neo water Naeliite 1.564
Clay of Batmen Park .1111111111 01-1111)1111 7076E13537 11/010 Reinert Park Rehabilitation Project 61201,109.00 Street Rend 100%
City of Sonoma Dan Tafrasiagi 707-933-2230 1144106 Napa Road reehatalitation project 056519605 Street rehabilitatiom 100%
MMWD .1111,11 141111, 41$9454560 19105 1...arl11pur replacement project 0392560.00 New water peelines 1041164
Tom 111Yount:vile Matt Scheibe 510-2061720 11107 Hopper Creek Improvernerit 1)'35101 5211111571100 01,8111haprovernerits 100%
City of Coke Jay Mien 9165560010 6106 Downtown Specific Plan Avea Revitalization 0%317,84%00 Downtown 1,1,1181 1,111,100 55%
Caltraris 4141Streater '707.2416601 1,105 Rubber Ao overlay 1:694412/Schellyale 5%299,5/5 00 Iniglieway overlay 113%
Private 19104 Skyhawk 0(1)10 Nedra Buena Rd EVA Sulelivisioni new street 70%
City of Valiejo Jordwa Sanchez 707.648.5229 4/103 1111,111111 1)54,3 pavement rehabillitation 5542,9%5 00 Street resurfaving 100%
City.of Santa Rosa Greg Dwyer '707-543-3830 1.102 Rya&king street sewer 6 water 51601310 00 se/woe/rater street improvements 100%
City or Santa Rosa Lori Urbanek '707-543-3854 M01 latott 6 sewer 0 water and street anprowernents 6451,355.00 118511111081111 111111111 improverrients 100%
City of Santa Rosa Fred Browne 707-5454528 121 ringltam Avetliordon Ln sower 8 water 51,614280 50 Nee SeWt1&water idoellnos 100%
City 1110111110 Rosa Lot/Labanek 707-543-3854 1451 King Street Sewer 6 Water improvements 02,371:120401) New CA,Wer 6 water 131pdries lam
Private 1.25 Brookfield Homes Otesite Seweriedisterielerm drab)pipeline 100%
TONVOI rg Wkvdeor illm Satan 70'7..5371,5343 074 0011 meek water services repiacement 11271122)1)0 ReJkase residential 11:111111 886311011 100%
Private 1..23. 'Tapestry Subdeiskin Subdivision 1616%
City of Clearlake Doug Herron 1.22 Thompson R411114 1:10111,10 611 01316000.1311 Parking 1111 11111113110 100%
City 81 10011 Rafael Jeff Seasmen 415485.3355 1.21 Street 1:411erfacing 0874,7E2000 Street resorfaerm 1011%
Private 1120 1143 Buiwys Avenue 110311 1111 10E1%
City of HealdslAirg Mario Lan/ems 71)2431-3335 1.49 'Terrace Street ise.wer replacement 0163640 00 Sewer Pipeline 100%
Novato Sanitary 131striot Steve Matithelm 416119241594 L17 016e Parallel force main $1245605 00 Sewer pipserie NM%
Cay 111 11110111111, Dan Takasugi 707.033.2230 LW 21)14 Road Retiabilitatlon and water services 5731,923 00 Road paying are water services 100%
14o,',,likuncipal'Water 1211111131 Steve Suskind 415.9.4541517 515 Sleepy 4Na/ow pipeline.Res(loment 5403,335 01) water Opoline 1631:13%
Fehete 1.14 Walnut Meadow Subdivision Subdiersion 10111%
County GP M2111.1 Anthony Lurn 415.4727100 L13 Pacific eday1Mulr Beach1 a Lorna Verde imooyemert 11071471150 Street improvements 100%
City 111 11110141161151 Itilanio Lanclems '707.431,3335 L12 'Waren Ave/Fevers Bend 111114 11311031111311118 1121701)1)0041 road reeoririguration 1043%
/16.196 Hernes 1211,:Reineard 707-31042024 1..11 'Carberry Lane Subdivision SubaNision 104511%
City 111racenert Park 701 1131101, 707,5618,2234 1..10 Ponned Park Expressway 16/Transmission Main 01492,027.00 new%mike:rime 1011%
Napa 1131111411111 0)3111,11 l'oda Hernak 70721B-60043 1..09 Browns Valley Road Sewer improvement 6756,080.110 New Newer Orme* 100%
City 111 13110711011 Farcaneri Sanders 025.2013209 1..1)5 2014 Pavement RefieNlitation Projest 01,191,00000 91111111 5131111110 100%
City 111Santa Rosa 'Tracy Duertas 70764163952 LOT 601 street 6 Wilson street imover 0 water 6550,190.00 sewer 5 water jrnprionements 100%
04t01.1ty 11114,11111,, 14804 Andrilla '707-257-0520 L06 Devlin Roaa'Transfer Statiori 11318rehab 6536653.00 Pavement Refratiklation 100%
City 111&enema Dan'Takastatia 707433.2230 1.05 0111fal St irmIltign ill sewer a water impomts 6376105.00 0011101 11 waiter improvements 150%
City o/Santa Rosa 'irracor Doenas 707.5413052 L04 West End 141e8pletorhood Sewer 9 Water 0865257.00 0831111 11 water 91mnd/emends 1012%
Cay of Seed Rosa 1011140 6411115110 707-54113158 L03 Oakmont Pump Station 17 ImpoNements 5100,000.1)41 Pump Staten up-Grade 106%
0,17 111 Healdsburg Mario tonderros 707431-3330 1632 1,6111 110,1001 Pathway Segment 6 01,303,304.00 pedestrian pathmy 100%
Caleare PROJECT CANCE1.1213 1..01 Culvert,replacement Hwy 101 North of'infinity., Culvert.repiacement proevot 01%
City of Santa Rosa Fred Brevyne 707..041.4525 011 trahmerial Dr to Pina6 Rd Sewer 5 Tdater 117210'7110 00 Sewer 6 veter pipeline 1110%
City or Santa Rosa Clay'Fleisher 707.54323655 1110 Ventura Dr Sewer&Water Improvements 5543,407,05 SeWleY a watar Oroefie 100%
Caltrans Elmalin Facial 707.9634-1151 19.05 Cd.ilved Repiacerver11.448/6 120 $3,131,000.05 1111,11,114 11 11My 001116 18%
Chy of Santa Rosa Jews MoNeag 707-543-4016 1408 Orcharri/ArboilBeaveritivater 111sewer 0 water 01,372,040.00 Sewer a water redline 100%
City of St Helena John rierons 707-909.2608 1.907 171 Street Repair arid Rerialdlitation 2013 $1,011,262.00 street repaving arid nikdoserfacing 10064
4,511111,86,1 511111111 Company Peggy King 707-9/550811 1906 I-lorries-take mine 01048.11e project 5465050 00 Erosion repair 1008%
County or Mann Fred Rahmanian 415-473-4552 1405 2113 Novato 1111yel Resurfacing Project 01,025,609.00 Idoastway improvements 11110%
Tnown of Vendsor 111111 111111151111 '7074113611212 1104 000111Trunk Sewer Final Phase 0627,805.00 14118sewer Opel/he 100%
County 111Sonoma Bryan Albee '707-50667516 1903 Creak atteamsdal Facility Phase 11 61637,571.40 parking lot/street eaten:eon 1091%
City of Berilela Nmoae Vue 707-'745.4228 602 20/3 Asphalt Overlay 5518,546.00 141011 Overlay 100%
City of 00110 1111110 Nom Anedon 707-543-3449 15.11 Pluntgerriery Village Sewer 6 Water 01,005505.00 Sewer 0 water pipet% 100%
Chy of Santa Rosa 11111151 0,11131w 707-543-3152.1111 Sonoma eve/Shoett 15d Sower 6 Water 61,156,179.00 Sewer&water pipeline 100%
1144:694.1001111 Water Distriel 0101111Jackson 415-897-4133 II'7 Reoyokel water south phase 2 61A41250.00 1)185711 118 water pipeline 1001%
City of 1.1.6681 1)16,6 0811,111 707-463.5216.116 Gored stnatate st.Street&Utility Improvements 07241113501) Street 6,Utility Improvements 1001%
City of Santa Rosa Otto Seddon) 707,5453876 410 Middle Rincon Road Sewer&Water 52359135.00 Sewer/Water Road Pi:footle/mit 11)0%
City 111Fairfield Peter 00,1051 707-42647714 J14 Fairfield Venous Street Overlays 027176209.00 Aspeak overlays 10411%
City or Willits Brandy Burthem 707.45147127 213 Center Street Rehabilitation 01,101,764.00 Street reltatelitalion 100%
City o1 Napa Anthony J12 S291tofita Dr 13616/ 01,079,651001 91,11111ode:neon 100%J01
City of Santa Rosa Tetyana MoloNts 707..54319515 711 Nordykenivellelotor Sewer 8.Water 01„137,393.00 Newsewer and water pipolirie.s 100%
Caltraris Roger 707.49.5-0437 J10 0141248004 41111,4A Overtay Meer 121 Boonville 01,472,415.011 Hwy 120 overlay 100%
Marin Municipal Water Ph% Kevin Mo Ijkinriell 415-045.1476 24313 Ross Sausalito 1,1531118 11111111111111 0361,027.12.0 141ew water Opelins 11S'2%J4/
Caitrans 000,11 161111114101 707..415.3067 J08 0114347302 HIVIA overlay Hwy 20 i'10110% 02,058,5294.00 Hwy 248181101, 1016%JV
Town of Windsor Ca.r1E41161101. 71174130.1212 206 West Trunk Sower Main 1325,036.1)0 New seover pipelarie 100%.144
City CI 0061083 Toni Bertalere 707623-1010 205 Este Madera!Toad Reha5,14341m :1302,455.53 Road Rehabilitation 100%JV
0.115 111 Santa Rosa Fred Brreirrie 707..543-45213 704 Poplar street water&rimer 0498,000.00 Waiter 6 sewer lima 100%JV
Wright Constmotion 1114161-oNgan 707..528-1172-1623 Logan Place 510162051100 Apartment Compiev 100%
StacyNlinitbech 612 Sniart IDS Phase 11 011600,1604100 9504147 19,R Crossings 0110
MMWD Kevin mo Donnell 415.954-1576 .101 '0011 4111111111,,Pipeline Reclinerrient 053761100 0011111,pipeline ix%
Wright Contracting 1114111...onigan 707-5284172 1.1116 Lake Center $1,2504000.00 New community oNlege campus 1047%
PNE COM. Jake ilabusett 350057-0905 1-115 Flobleson Rene:via Hwy 20 Improvements $210,190.00 Tem lane 1011%
Town of Windsor. 1101 111111141101 71)7-836-1212 4114 Iliond 5 1111101 1:1111103 5316004400 $311111 pipeline WO%
Cal:Pane 41 1341,1 71)2.0624061/1 4813 Rubberized 1-16116 151,111137 02,563510100 Repave evisting roadway 101.1%
City or Santa IRWA 1411181111 4,1111411, 707..543-3449 1112 15ohellalrie sower 0 inter 5551,193.0(2 Water/Sewer line 101.1%
Coi.inhi of Sonoma 111113 1410 707-5812545 1111 Western..9vertue loare shoulder wkiening $737651112) widen shoulder or roadway 10113%
County of TOM 01esy0 Trilmkait 530-96641844 4110 I'll 22 rehateitation 311 41111111407 21511,042.1M Repave evAting roadway 1011%
City or Fled Iliharkg 1:101111 001811 707-061-2823 4.100 211111 Stiestural street repairs $42606500 Dayied and overlay 100%
Caere% Dan Kraft 707-114-0074 1608 CiP recycling 6 JIMA overlay 03,235757 00 Cl'arid Overlay 100%
0131111,111 Lake 013111 0011154 707-293-2341 410.17 Bottleirook Road pavement overlays 0385131 091 HMA Overlay 100%
County 131 Sonoma 1111110 111311 7117.5652545 4109 Arneld Drive,shoulder widerildo 0 overlay 07610,0013.00 Shoulder improvements 1005%
Calitrans 5611631111111 61116111 707..455.5913 4105 Slide repairs Hwy 101 5900000.00 Shde removal 100%
Cite or 001101Rote Fred Bromme 707-54344020. 11014 Olive Wear sewer 6 meter 0549,700 00 Water/Sewer Line 1045%
City or Santa lijoisa 1111111111Alabama 707..543-3839 1103 1361 street sewer 0 meter 02,042,34320 Water/Sawer 1...Ine 100%
Chy of Petaluma 51111 131111,0111 7074771341072 11101 10 tli Street Water&Sewer Main 6161,570 04) Water/Sewer Late 100%
City a Santa Rosa Fred Browne 707..5434520 1361 Utility Paten Ravin 11403,13904) klatch poem 100%
City of Santa Rasa Norman Arrildon 707-543-3441 0.02 Abandon exlistirg sewer line 0114,400 013 900111 11110 100%
City 111 1111111360 16.1esen 0098611a '707.614.1251 1303 Collector Skeet Rehab:Motion 4415,816 00 Street.Paving 100%
1)11011 003101 Supply Project
Fago 2 Similar Jot List.Ate
°wraps Nama Contact Phone 0 Job0 Onaills.t Nan. -Y89,10S961U66,---------1/0.01Y1S566----- --NS=2.8i96140C4Flod
City of Fortuna laerrin Perry 707-4408326 004 Fortuna Blvd Pavement Rehabilitation 5810644 00 Street ovang 100%
Mann Municipai.Water Dist Jeffery .'hmart 415-54541574 01105 LarkspurtCorte Madera Pipeline Project 07109638 00 4"-12'WOO water one 100%
0061000 Hal Streeter 707-24049501 005 Construct drainage 8.HIVIA paving 0406.295 00 Roadway section repair 100%
City of Santa Rosa Tanya Mokyyts 707-5413958 007 Bishop Brookside,Hoen Sewer a Water 01,773,653.00 rr sewer main 100%
City of Suisun Lee Evans 7074,421-7343 4X,5 Main Street Rehabilitation Project 0627202.00 Street reconstruction '100%
City of Napa Nell Mathiesen 707-257-0683 11700 East Avenue RehabllitatIon $1,762,784,00 Street reocoalruction 10014
City of Santa Rosa Norman Arebdon 707-543-3449 010 Urban Reuse Extension Project 01,301014.00 18-24"Recycled water line 157%
City of Sonoma Ruse Hooper 707-9312207 011 Heather lane and vacinity paving 5405,36000 Street paving 100%
City of Ukiah Ben Kageyama 707-463-5264 G12 Clara avenue recoostructkniphase 1 $804687.00 1218storm drattgaraving 111.4.1%
City of Sebastopol Sue Kelly 707-823-2251 013 Prop 1B Street rehabilitation $2700,585.00 Street paving 100%
Al'Construction() Aaron Areltanes 310-793-2310 014 Calnquapin water system Yosemite NO 075316500 IJIllitahritework 100%
City of Sacramento Mike Waldron 016-808-1495 F01 Dbriaanne Avenue Improvernenta 01125.063.00 streethallities 100%
City of Rohnert Park Johnny Chung 707-5138,2244 002 Lancaster Drive Rehab $521,11200 street twang 10084
Milivi ewe Water District Tim Bradley 707-462-7229 003 North State Street Water Line, 51,505,99900 waiver ton In street 100%
California DOT Carl Butters 707-4202060 01:14 Hwy 12 Pavement replacement 0520021.00 Repave Hwy 1001%
County of Sacramento Willlan Au 9164175-2725 005 Bradshaw/Gerber Intensestion Improvements 01,5e5,540.00 Street/utilities 150%
County of Solari° Robert Uu 707-7846074 F06 Vacavillle/Dixon alike Patti 54469,585.00 Mire'Draft 1130%
City of St Helena Jon Lander 707-06B-26513 F09 St Helena Flood Protection-Phase 1 07,370254.00 levere4walls,basins 100%
Caltrans Jeff ray Hamm 916203-5653 010 CDOT 03-308004 Hwy 50 a Harbor Blvd 010,304,18000 New oarola ramps&bridge vardening 100%
City of Napa Gary Dietrich 707-257-9306 Ell Solon Avenue North Water Main 0128,000.00 water Sae 100%
County of Lake Eric Seely 707-263-2560 012 Upparlake Main Street Rehabilitation 51,42936700 Strael Improvements 100%
County of Sonoma Sarah Fredrialts 707-565-2597 015 Fulton Road Sidewalk Improvements 0306,054.011 Street improvements 100%
California DOT Oungkar Narine 707-279-2468 016 Left turn lane&lighting $792,117.00 Intersection Improvements 100%
California DOT Katherine Klaiber 707-485-5913 017 Hwy 162 reconstruction 0864,361.00 Roadway repairs 100%
County of Yob James Flynn 707564-7074 018 Road 18 rehabilitation 5733,66900 Roadway repairs 100%
City of Napa Mark Tornko 707.257-9406 020 Soscol and BrownValley Road Rehab S1.50517600 Roadway repairs 100%
City of Vallejo Aldrich Bautista 707.6405306 021 Serena Dr&Tennessee Street Paving 01073543.00 Street Paving 100%
Matole Band of Porno Indians Sherry Treppa 707.27540737 F22 F111-I turn lane&improvements $267600.00 Turrr lane 100%
City of Yuba Coy Dana Langley 5306224792 023 Walton&Franklin Road Improvements 151,074,61950 Watertsewer street Improvements 1041%
County of Marin Fred Rahrnanian 4154499-7877 024 ARRA County roads resurfacing 51650,151.W Road resurfacing 100%
Caltrans Darin Kishlyama 707436.2210 025 CDOT 04,283814 Roadway Realignment 012,220302.00 Road realignment 90%
City of Rio Dell IVIerrit Perry 707-443-8326 E01 Riodell 3rd&411tt Street Rehab $65569100 sewer/Water 100%
Caltraiwa Oungkar Narine 707-279-2468 E02 CDOT 01-461604 Charinellae Intr $011,087.03 Paving 100%
Caltrans Oungkar Narine 707-279-2468 E03 COOT 01-462304 Stancheria Rd 4056691.55 Pairing 100%
City of Cloverdale Paul Wade 707-894-1701 E05 Jefferson Street Sewer-ChM! 5337,400.00 'Utilities 150%
00003 Santa Rosa Greg Dwyer 707-543.3838 EGG 2007 Annaul Overlay 12232,769.00 Paving 150%
Caltrans Kelly Timmons 707-725-1081 E07 CDOT 01-4293U4 Laytonville 51,595530.30 aurae abort 100%
County of Sacramento William Au 916-870-2725 E08 BerrendorSierra Storm Drain 0542,340.00 Utilities 150%
City oil Napa Anthony Morales 707-259-8373 EN Conn Creek CI II Bike Lane $216,873.19 Bike Path 100%
Caimans Scott Baker 707-274-9457 Ell COOT 01-399304 Blue Lake liwy20 $0,15090818 Paving 100%
City of Santa Rosa Tracy Duenas 707-543-3902 E12 Todd Rd Trunk Sewer 43035,396 20 sewer main 100%
Esparto CSD Dave Daviraider 916-641-9131 E13 Esparto Waste Water System 51,714.101.00 Sei,intir plant 100%
Caltrans Scott Baker 707-27444457 E14 COOT 01-432604 Robinson Ranch 06,616200 07 Paving 100%
Caltrans Dave deRosier 707-961-5403 E17 COOT 01-486904 Grind/Pave tiwy1 51.999,006.513 Paving 100%
City of Santa Rosa Glen Wright 707-543-3948 818 West College Utilities Facitty $0,540,747.13 facilities Map 100%
City of Cloverdale Mike Janet 707-571-8005 E19 Clark Ave 27"Sewer'Main 5621,727.39 sewer main 100%
City of Santa Rosa Tanya Mokvyts 707-543-3958 E20 Hewitt,Madison&Polk S&W 0E532,251.00 sewer/vaster 100%
City of Napa Todd Herrick 707-258-6000 E21 East Spring/Monter:110 Sewer 5175,456.17 !sewer 106%
County of Sonoma Sarah Fredericks 70715652597 E22 Sonoma Mtn Rd Slide Repair 0827,120.50 slide repair 100%
City of Santa Rosa Dave Vandebeer 707-543-4521 E23 Airfiald Park 01,12546200 orposlruct park 100%
City of Sonoma Russ Hooper 707-523-1010 526 Sonoma Water Laterals 9343,105.00 water laterals ir00%
City of Benkia Scott Rovanpera 707-746-4393 527 Benirla Raw Water Transm Line 0213,000.00 raw roster line 100%
Caltrans Dan Kraft 534145.9-$080 E28 COOT 01-488204 404211 Slide Rpm 0296,153.00 Paving 1041%
City of Lakeport Scott liarder 707.263-5014 E30 S Main Drainage Lakeport 0239,334.00 Vora,drain 100%
City of Fort Bragg Dave Garble 707.961.1592 531 Fort Bragg Downtown Streetscap 01,074,73650 street Improve 100%
Napa Sanitary Dist Jim Winter 707.523-1010 D01 Napa San.-Stonecrest Pump St 02,109159.54 sewer 1110%
City of Santa Rosa Jamas Cameron 707-543-4275 D02 DRYDEN LANE RECONSTRLICTION $779,314.00 resonst street 1041%
City of Santa Rosa Tarrya Moloyts 707-543-3958 004 HIDDEN VALLEY DR WATER MAIN 0710477.00 water 1541%
0190?Santa Rosa Roth Hoyden 707-543-3775 DOS A PLACE TO PLAY $6,367,051.50 utilittesisite 100%
City of Santa Rosa James Cameron 707-543-4275 006 McDonald Soon,&Water S1,201517.00 sewer/water 100%
County of Napa Mart'toggle 707-784-6074 DO? Brown Valley Rd Overlay,Co Of 570525200 intersection 100%
Caftans Scott Baker 707-274-9457 D08 COOT 01-402844444747 03 PAVING 01110,005.00 Paving 150%
City of Pittsburg Sean Williams 925-252-4904 D09 Pittsburg/ODSD Recycled Water 04,010,371 05 raw avatar line 100%
Caltrans Raga 707-485-0307 010 COOT 01292004 HINT 20 WIDENING 04997,506 00 Po-ng 100%
Orty of Santa Rosa Steve Dittmar. 707-543-3047 D11 VALLEJO/CLARK ST SEWER&WATER $2059.331 00 sewer/avatar 100%
City of American Canyon Cynthia Ripley 707-647-4331 D12 Veterans Memorial Park 01,594,279.00 construct pan, 10504,
City of Santa Rosa Pat Gothard 707-543-3800 013 VALLEJO ST PEDESTRIAN FLASHER 5120072.00 walkway/110am 100%
Town of Corte Madera Tony Cokoffskl 4159275057 014 High Canal West Bank StabIliza 5300,96005 rip rap canal wall 100%
Covet*CSD John Franklin 707-459-4518 D15 Covets Ph.1 ONLY,Sewer Rehab $1,707,2315 00 sewer 100%
National Parks Service Lorene Parsons 415-464,5193 D16 GIACOMINI WETLAND RESTORTION 51,30598300 wettarid rental 100%
City of San Rafael Diane Decicka 415-485-3360 017 LAS GALLINAS STREET RESURFACE 01,071,52600 paving 100%
City of Santa Flora Rita Miller 707-543-3897 018 Railroad Square Drainage Ph.2 0608275 00 slorrn drain 100%
City of Sonoma Engineering 707-938-3794 CO1 FIRST ST.WEST CONDUIT 5525.019.00 water line 100%
Caltrans Dave deRcrsier 7074961-5403 CO2 COOT 01-307904 ROADWAY REALIGN 02106,423.00 Paving 100%
City of Santa Rosa Lori Urbanek 707-543-3854 CO3 ASHBIJRY,CORLANO,LEE 0&W 51,416470 00 sewerh,ater 100%
Caltrans Dan Kraft 5304458.3080 C08 COOT 01.471604 SLIDE REPAIR 5802,606 00 slide repair 150%
Cottons Leonard Brajnkoff 707-56643949 CO9 COOT 04-42625 SLIDE REPAIR $554,338 50 Wide report 1001%
City of Santa Rosa Tracy Donnas 707-543-3952 C11 FARMERS LANE WATER IMPROVEMENT 0361,101.50 water line 150%
Caltrans Leonard BrajnIcoff 707-566.3949 C12 COOT 64-04712628 SLIDE REPAIR 54545,004 ora slide Waif 150%
City of Santa Rosa Rich Howden 707-543-3775 C13 FOUNTA1NGROVE COMMUNITY PARK 9940377.00 construct park 100%
City 01 Sonoma Engineering 707-938-3794 C14 06-07 STREETNVATER IMPROVEMENT $4754,340.01 water Ilse 100%
Marin Municipal Water Dist Steve Susldnd 415-945-1517 C15 MMWD ROSSISAUSALITO TRANS LINE 0721,211.30 water line 100%
Town of Windsor Gene Harris 707-571-8005 Cu7 BELL&JOHNSON ROAD 8541,511155 IntemecliOn 100%
City of Santa Rosa Norman AmIdon 707.543-3449 C18 PARSONS&TERRACE SEWER/STREET 01,565,34600 sewertwaler 100%
City of Santa Rosa Tracy Duenas 707-543-3952 C19 SCOTLAND DR WATER MAIN $260,9340.00 water 100%
City of Napa Jeff Atteberry 707-257-9520 020 REHABILITATION OF 300 NAPA 02.053,050.00 street Improve 100%
Caltrans Hal Streater 707-781-2640 C22 COOT 04,52656 SLIDE REPAIR 51377,603.56 Vide repair 100%
City of Vallejo Sam Kumar 707-6413-4432 C23 Vallejo Various St Overlay $045270.00 paving 100%
City of Santa Rosa Danny Chen 707-543-3911 C24 2006 FEDERAL OVERLAY 03,100,355.041 pasiog 150%
Caltrans Dan Kraft 530-4543-3080 C25 COOT 01.4148V4 Curve Realign Lake County 516,327,04500 curve align 100%
City of Willits Dave Madrigal 707-459-4805 C26 06.04 OVERLAYS WILLITS 5634,486.00 paving 100%
City of Willits Dave Madrigal 707-459-4805 027 06.05 WATER/SEWER/CHIP SEAL 01146,99000 watertsewer 100%
City of Cloverdale Mike Janet 707-571-8005 C29 Cloverdale R1 Downtown Recorrst 54244,017 001 street improve 100%
City of Fort Bragg Dave Goble 707-961-1592 C30 FRANKLIN STREET PHASE 2 OAK TO 53,38669000 street improve 103%
City of Rohnert Park Darin Jenkins 707-538-2243 B01 ROHNERT PARK OVERLAYS 2004 $529,202.04 paving 150%
City of Sonoma Engineering 707-938-3794 802 CAPITAL IMPROVEMENT-SONOIOA 51577,43550 water line 100%
Caltrans Guy Preston 707-961-5403 E303 COOT 01-452804 FT BRAGG PAVING 5556,680 78 Paving 100%
City of Santa Rosa Dennis Daley 707-543.3801 004 NORTH ST/FRANKLIN BIKE LANE 559,344.15 Bike Path 100%
Bellevue Union 000001054 Gwin Stimbaugh 707-529.5615 806 KAWANA SPRINGS E SPANKING LOT 8370,473.00 Parking lot 100%
Marin Municipal Water Dist Steve SriskInd 7415-945.1517 807 MMWD FAIRFAX MANOR WATER REPLC 065063737 water line 100%
Lake Co Sann District Jim Libby 707-523-1010 000 KELSEYVILLE-FINELY WATERLINE 55154,501 00 water line 100%
County of Sonoma Paul Bellomo 707-562-2042 B09 SO COUNTY AIRPORT SERVICE ROAD 5232,510 25 acres,road 100%
Mann Munkipal Water District Steve SuskInd 7415.943-1517 010 MMWD BAY ROAD TANK 5302,70400 waternank 100%
City of American Canyon Ed Blank 70754744587 012 NAPA RIVER TIDAL SLOUGH 01,235,431.144 wetland rector 100%
County of Solana Matt Tuggle 707484-315 013 ROCKVILLEJABERNATHY ROADS 0498,7033 14 intertiectkin 100%
City of Santa Rosa Steve Schram 707-5715005 015 COLLEGE/MENDOCINO SEWER&WATER 02,531,30500 sewer//voter 100%
City of Carrstoga J1191 Smith 707-942,2828 017 KIMBALUMYRTLEDALEJGRANT WATER 01,567,15500 water line 100%
Caltrans Were Kohler 707.994-4578 018 CDOT-01-455104 ROAD WIDENING 5717,040 00 Pairing 100%
City of Santa Rosa Dennis Daley 707543-3801 019 WEST 9TH STREET RECONSTRUCTION 51,647,937 02 street.Improvis 100%
City of Fort Bragg Dave Goble 707-961-1592 020 FRANKLIN STREET RECONSTRUCTION 51,438,101 43 street Improve 100%
City of Santa Rosa Dennis Daley 707-543-3801 1322 WEST STEELE LN WIDENING 06341,377 00 street improve 101"
Dena Water Supply Project
Pa!2e a Similar Job Lrst.ttls
Owners Ane Contact Phones Job*Prr lsiLlmnR...........................m,,....,..._...... V®ly oG Wwe�kL_,.,.,,,,,,,,-,.,,,lot ol Work %Com tt,p NOC Filed
City of CaJlor Smith mith 707-942-2028 024 GRANT STREET RECONSTRUCTION 5372,759 00 street Improve 100%
Marin Municipal Water Dist Steve Suskind 415-945-1517 (325 ELDRIDGE AVE PIPELINE 5631,624.00 water line 100%
CIty of American Canyon Cheryl 8raulik 707-647-4562 026 AMERICAN CANYON RD WIDENING 59339960.00 road widening 10014.
Varenna a Fountaingrove Steve Gallaher 707-568-6999 027 VARENNA Ca FOUNT'AINGROVE $11,839,510.00 srteJJWlitles 100P,M.
City of Ukiah 031 UKIA4 AIRPORT IMPROVEMENTS 0738,534 00 access road 141%
033 KENT WOODLANDS PIPELINE 0537,440.00 water line 111%
A01 FURLONG TURF TRACK $1,163177 00 horse track 1181%
A02 CDOT 04.131244 116 OCCIDENTAL $3,779,113.95 Paving 100%
A03 WEST CITY RECL WATER INTERTIES 5085,71661 water line 100%
A04 PEDESTRIAN WALKWAYS 5206,998.64 pathways 1744%
A05 LAKESHORE 01_VI)REHAB $59'7,47919 street Improve 16094
A06 COOT 01-296204 kHWVY 20 NICE 53,911,1'78.66 Paving 141(1%
A07 W COLLEGE RECL LINE UPGRADE 5259156.70 water line 1400%
A08 2003 PAVEMENT MAINTENANCE 0839,129 69 paving 10)%
A09 WILSON ST.PEDESTRIAN LINKAGE 941'7,243.90 pathways 100%
A10 SAO/DHOI_M LANE&FOOTHILL BLVD 0894,833.67 street Improve 100%
A11 MOORE VILLAGE AT WILDHORSE 5643,585.95 subdivision 100%
Al2 PEORIAMIOWAY DR SEWER&WATER $799364.65 sever/water 100%
A13 BRIARWOOD SUBDIVISION 0405,159.14 subdivrWn 100%
All DUTTON&GOODMAN SEWER WATER 0954,138 93 sew. erteter 100%
A15 MEASURE'B'PAVEMENT REHAB 0808,837.04 paving 159%
A19 MOHAWK LIFT STA WATER&SEWER $1,544,239.27 sewer&NS 141%
A17 W COLLEGE UTILITIES,PHASE I 53,520,101.78 building site 11 1%
A18 TOWN GREEN VILLAGE PHASE 3 9570,205.50 street improve 101%
ATB SORRENTO SUBDIVISION 5984,820.48 subdivision 1701%
A20 KENILWORTH JR.HIGH SCHOOL 52,383,799.00 site work 100%
A21 CDOT 54-073504 OVERLAY JENNER 5962,446 75 Paving 110%
An WINDSOR RD MITCHELL TO REIMAN $1399940.51 street Improve 101%
A23 MAGNOLIA PARK APARTMENTS $5'7',020.47 subdivision 100%
A24 FINER COURT SUBDIVISION $337132.64 subdivision 1CLY%
A25 RAILROAD SQUARE DRAINAGE IMP 0980,276.40 storm drain 100%
A26 WINDSOR RIVER RD WIDENING .51,197,050.27 road wdenrng 1001%
A27 ROCKRIDGE POINT SUBDIVISION $5,239,199.00 subdivision 100%
A28 CUTTINGS WHARF BICYCLE.LANE 5304,193.90 Bike Path 100%
A29 WEST WIND BUSINESS PK,BLDG Y $552,265.39 sae work 100%
A30 WINDSOR INTERMODAL FACILITY,1 $537343.00 site woth 100%
A31 WOODLAND STAR CHARTER SCH,P1 51,050,302.42 site/utilities 100%
A32 SKYFARM a FOUNTAIN GROVE,2A .54,927,684.00 subdivision 100%
A33 VILLAGE STATION SUBDIVISION $668,71313 sub/Widen 100%
201 HIDDEN GLEN SUBDIVISION $1,66'2,990.81 subdivision 100%
7.02 5140 KA WAH EMPLOYEE PARKING 5229,428.45 parking tot 109%
203 FRANKLIN&CARR SEWER 5391,969.63 sewer 1240%
204 THE SUMMIT AT FOUNTAINGROVE $2,580,166.00 subdivision 1511%
ZO5 DENBESTE CORNER INDUSTRIAL BLD 094,099.59 site work 141%
ZO6 QUINN ROAD REALIGNMENT $1,505,203.65 road widening 100%
207 I EWELLING AVENIJE OUTFALL $664,470.10 storm drain 100%
ZO8 SOLANOB_INDA VISTA PAVING $420,040.50 paving 100%
209 2002 STREET RESURFACING $317028.98 paving 160%
Z10 SWEETWATER W T&D 02,586,415.00 water line 10051
Z11 BETHARDS WATER TRANSMISSION $690,073.99 water Ilne 1197%
Z12 COT'ATI/SEBASTOPOL OVERLAY 9149,055.04 paving ¶1014
213 OVERLAY•CYCLE II 0803,517.20 paving 100%
214 SIGNAL&PAVE CDOT 01426904 $360,293.29 Paving 100%
21$ ROUTE 29 ROAD WIDENING .$424,772.33 road widening 100%
216 THE LAKES AT FOIJNTAINGROVE 53123794.00 subdivision 100%
217 MENDOCINO MARKET APARTMENTS 5278,412.11 parking lot 100%
210 SUMMERFIELD ROAD WATER 5169,098.58 road widening 100%
219 2002-03 CAPITAL IMPROVEMENTS $557,860.41 water line 100%
220 SPRING STREET SEWER&WATER $1,279,467.94 sewer/ester 100%
Z21 FARMERS LANE SEWER 5197,090.67 sewer 100%
222 STRATFORD PLACEJZINFAhIDEL $570,519.96 subdivision 100%
223 COOT REHAB 113,DIXON TO 12 $1,617,069.20 Paving 160%
Z24 GEYSERS RECHARGE PAVING 91,037,247.99 paving 100%
225 SKYFARM SUBDIVISION UNIT 2C $1,307001.03 subdivision. 170%
Z26 KAWANA SPRINGS FIVE_ 91,006712.20 sutxlhrlsion 100%
Z27 TOWN GREEN VILLAGE PHASE 4 5177624.04 subdivision 100%
728 KAWANA SPRINGS SEWER REPLACE $631,719.15 sewer 1410%
Z29 WINDSOR CREEK BYPASS CHANNEL $260,289.00 wetland restor 100%
230 WEST COLLEGE PLANT RD REPAR $107016.611 road widening 100%
Z31 BIKE LANES REDWOOD VALLEY $264,748.52 6he Path 116%
232 BONFINI SUBDIVISION $311,228.41 sutdivrslon 100%
233 WEST COUNTY TRAIL PHASE 10 0219509.47 Bbe Path 141%
234 MUNI SERV CENTER N PARKING LO $224,403.34 parking lot 100%
701 VILLAGE SQUARE_.UNIT 1 0397589.42 subdivision 100%
702 ATHERTON RANCH SUBDIVISION .$5,305,677.00 subdivision 100%
753 BELLEVUE RANCH PH 9 5240,433.21 subdivision 100%
704 CASCADE AREA PIPELINE .5455,909.38 wafer kne 100%
705 GRANT ST BIKE LANE $116310.23 Bake Path 100%
Y06 FEIGE CANYON PHASE d 5389,949.42 water line 100%
707 MORGAN WOODS SUBDIVISION $181,363,70 subdivision 100%
1108 HOEN AVENUE WATER 5188,769.83 water line 100%
Y09 PIETA CREEK PAVING .5596,508.49 Paving 100%
Y10 FUI_TON ROAD LEFT TURN LANE .$218,073.92 road widening 100%
Y11 SEBASTOPOL RD WLDENNG 5901,114.20 road widening 100%
712 PEACH STREET SEWER 5392,991.60 sewer 100%
713 SIATERINORTH SEWER REPLACEMENT 0695,14022 sewer 100%
714 UPPER TOYON PIPELINE $437,369.90 water 100%
1115 COLGAN CREEK TRAIL $280,8056.5 B=ite Path 100%
Y16 CARNEROS BUSINESS PARK $3867,441.85 subdivision 100%
717 BOAS VILLAGE SUBDIVISION $764,757.53 subdivision 100%
718 CLOVERIWEST COLLEGE SEWER $213,230.$0 sewer 100%
Y19 COOT RUBBERIZED OVERLAY $750,310.30 Paving 100%
Y20 SUNI4YSIDFJKEATONIMICHAEL WTR M 5568,35530 water 100%
Y21 RIPLEY/LINCOL NIIO ST SWR/WTR 51,009,550.23 sewerAvater 100%
Y22 BELLEVUE COMMONS 03'71,77'740 subdivision 100%
723 COLLEGE AVE SEWER&WATER .52,214,613.29 sewerAwaler 100%
Y24 NOVA RO 3 $202,693.67 subdivision 100%
Y25 SONOMA COUNTY AIRPORT 01. 5731,815 97 airport overlay 100%
726 MARVS MEADOWS NORTH $446,303 41 subdivision 100%
727 WILLITS 2002 STREET REHAB $429,312 09 paving 10O%
Y28 SUNNYVALE/PANORAMA OVERLAY $518,480 04 paving 161%
729 TAMALPAIS HILLS SUBDIVISION $1,438,510 00 subdivision 100%
Y30 TAMARA WAY LEFT TURN LANE $73151 40 road widening 1011%
731 SAN RAFAEUTIBURON PIPELINE $325,339 3d water 1CLT%
Y32 HEALDSBURG AVE OIL&BIKE LANE $469427 31 Bike Path 100%
Y33 KAISER MEDICAL BUILDING 01,310463 74 site work 100%
Y34 OPEN GRADE AC/REEVES CANYON $513,36693 paving 100%
Y35 TOWN GREEN VILLAGE-BLDG DEE 5226927 06 subdivision 100%
736 SONOMA COAST SLOPE REPAIR .0'707,651.66 slide repair 100%
Y37 LAKEPORT BOULEVARD PAVING 0420,876 69 Paving 100%
Delta Water Supply Project
SIGNATURE(S)OF BIDDER
Accompanying this proposal is "Bidders Bond"
(insert the words"cash($)","cashier's check"or"bidder's bond", as the case may be) in an amount equal to at
least 10 percent of the bid.
The names of all persons interested in the foregoing proposal as principals are as follows:
IMPORTANT NOTICE: If bidder or other interested person is a corporation,provide the legal name of corporation
and also the names of the president,secretary,treasurer and manager thereof.If a co-partnership,provide the true
name of firm and also the names of all individual co-partners composing the firm. If bidder or other Interested
person is an individual, provide the first and last names in full.
Argonaut Constructors
Michael D. Smith President
Michael A. Smith Sec . /Tres . /Mgr.
•
Licensed in accordance with an act providing for the registration of Contractors:
License No. 171432 ,License Expiration Date 12/31/17
Signature(s)of Bidder: —,
Michael A. Smith VP
Argonaut Constructors
NOTE: If bidder is a corporation,the legal name of the corporation shall be set forth above together with
the signature of the officer or officers authorized to sign contracts on behalf of the corporation;if bidder is a
co-partnership,the true name of the firm shall be set forth above together with the signature of the partner
or partners authorized to sign contracts in behalf of the co-partnership;and if bidder is an individual,his or
her signature shall be placed above.If a member of a partnership,a Power of Attorney must be on file with
the Department prior to opening bids or submitted with the bid;otherwise,the bid will be disregarded as
irregular and unauthorized.
Business address: P.O. Box 639 Santa Rosa, CA 95402
Place of residence: Santa Rosa
Dated: 11/29/16
2016 Sewer&Water Replacement Project 13 Spec.No.16-10
CITY OF UKIAH
Mendocino County,California
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS,
That we, Argonaut Constructors, Inc.
,as PRINCIPAL and
Travelers Casualty and Surety Company of America
,as SURETY,
are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF
THE BID of the Principal above named,submitted by said Principal to the City of Ukiah,as the case may be,for the
work described below, for the payment of which sum in lawful money of the United States,well and truly to be
made,to the City Clerk to which said bid was submitted,we bind ourselves,our heirs,executors,administrators
and successors jointly and severally,firmly by these presents.In no case shall the liability of the surety hereunder
exceed the sum of$Ten Percent(10%)of the Total Amount Bid---
THE CONDITION OF THIS OBLIGATION IS SUCH,
That whereas the Principal has submitted the above mentioned bid to the City of Ukiah,as aforesaid,for certain
construction specifically described as follows,for which bids are to be opened at the Office of the City Clerk,Ukiah
Civic Center, Ukiah,California,on November 29,2016 for 2016 SEWER&WATER REPLACEMENT PROJECT
NOW,THEREFORE,If the aforesaid Principal is awarded the contract and,within the time and manner required
under the specifications,after the prescribed forms are presented to him or her for signatures,enters into a written
contract, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to
guarantee faithful performance and the other to guarantee payment for labor and materials,as required by law,
then this obligation shall be null and void;otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF,we have hereunto set our hands and seals on this 21st day of November
A.D.2016
Argonaut Constructors, Inc. (Seal)
By: (Seal)
Michael A. Sm. , Vice President
(Seal)
Principal
Tr- el;rs Casualty a Surety Compan of America (Seal)
Alb Ok (Seal)
Je - A Corney-in-Fact
(Seal)
Surety
Address: 100 California Street, Suite 300
San Francisco, CA 94111
2016 Sewer&Water Replacement Project 74 Spec No.16-10
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California Santa Clara
County of )
On NOV 2 1 2016 before me, Erin Bautista, Notary Public
(insert name and title of the officer)
personally appeared Jean L. Neu
who proved to me on the basis of satisfactory evidence to be the person(g)whose name(s) is/
subscribed to the within instrument and acknowledged to me that Ise/she/tfexecuted the same in
htefher/theirauthorized capacity(lesc), and that by# /her/tf signature(s)on the instrument the
person(s), or the entity upon behalf of which the person(s)acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
d�„�, �� ,r 1 , .�
WITNESS myhand and official seal. 1 CoNotaryusstlu u� CaLrforma
Santa Mara Count
C'mm Ixparas A,r 252118
Signature ,° / (Seal)
WARNING:THIS POWER OF ATTORNEY IS INVALIDWITHOUT
WITH OUT THE RED� r R D� �, D ��m��mm�����������DDDmft�
BORDER
adko POWER OF ATTORNEY
TRAVELERS°" Farmington Casualty Company St.Paul Mercury Insurance Company
Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company
Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America
St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
St.Paul Guardian Insurance Company
I +
Attorney-In Fact No. 230923 Certificate No.006829697
Ir
KNCD`.'1' ALL ' 1EN BY THESE PRESENTS:. That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company., St. Paul Guardian Insurance
Company, St.. Paul Mercury Insurance Company,Travelers Casualty and Surety Company,Travelers Casualty and Surety Company of America,and United States
Fidelity and Guaranty Company are corporations duty organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a
corporation duly organized under the laws of the State of Iowa,and that Fidelity and Guaranty Insurance Underwriters,Inc.,is a corporation duly organized under the
laws of the State of Wisconsin(herein collectively called the°"Companies"i,and that the Companies do hereby make,constitute and appoint
Stephen Leveroni, Bryan I). Martin,„lean Q..,. Neu,Erin itaautista,and Scott Gaddy
S°aI Mateo California
of the City of ...,. a ...., ...., ...., ...., State oI` .their areae and lawful Atttbnney(s)in Faa:a,
each lila their separate capacity if more Oval one is named above,to sign,execute,seal and acknowledge any and all bonds.,reco.nirar.ances.conditional undertakings and
other writings,obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons ,guaranteeing the performance of
contracts rid executing or guaranteeing,,bonds and undertakings required or permitted in any actions or proceedings allowed by law.
IN WITNESS WHEREOF,the Companies have caused this instrument to be signed and their corporate seal,to be hereto affixed,this1lh
day of.., June 2016
Farmington Casualty Company St.Paul Mercury Insurance Company
Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company
Fidelity and Guaranty Insurance Underwriters,Inc. Travelers Casualty and Surety Company of America
St.Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company
St.Paul Guardian Insurance Company
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State of Connecticut QiYt 1
City of Hartford r;„;. Robert t..Riney St°fnfu V'ii"u,Prr.id,'at
7th
June 2016
On this the day of •
,before me personally appeared Robert L.Raney,s ho acknowledged himself to
he the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company,Fidelity and Guaranty Insurance Underwriters,Inc..,St.Paul
Fire and Marine Insurance Company,St.Paul Guardian Insurance Company,St.Paul Mercury Insurance Company,Travelers Casualty and Surety Company,Travelers
Casualty and Surety Company of America,and United States Fidelity and Guaranty Company,and that he,as such,being authorized so to do,executed the foregoing
instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer.
In Witness Whereof,1 hereunto set my hand and official seal,
}i
My Commission expires the 30th day of June,2021, * PODIA *f Marie C.T'etreault,Notary Public
sf'��(=tiff„iid�
1,11
58440-5-16 Printed in 11.S.A.
WARNING:THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
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NON-COLLUSION AFFIDAVIT
Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid.
To City Council,City of Ukiah:
The undersigned in submitting a bid for performing 2016 SEWER & WATER REPLACEMENT PROJECT by
contract, being duly sworn, deposes and says:
that he or she has not,either directly or indirectly,entered into any agreement,participated in any collusion,
or otherwise taken any action in restraint of free competitive bidding in connection with such contract.
r
AIIIIIIIIP 4:
• gnature(s du .- . net/e-/-141-6:e.. 4. S ac r 17-1 V/P
Business Address: /z-3 C. CE r)Q 4 4VG-&/u e-
-54aTA eS4, € 9-rY!1
Place of Residence: 540../rAt R0Jiet-,, e4
NOTARIZATION
Subscribed and sworn to before me this day of , 20
0.,... 0 SA--ec_ 4.•
Notary Public in and for the County of , State of California.
My Commission Expires ,20
2016 Sewer&Water Replacement Project 75 Spec.No.16-10
notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
validit of that document.
State of California
County of Sonoma
Subscribed and sworn to (or affirmed) before e on this aok
day of Yvo 20 16 , byAti‘Ct
proved to me on the basis of satisfactory evidence to be the
person(s) who appeared before me.
)rlIARbN
Comm.# /0HiOO1
1,1744 NOTARY NOUN CAUFORMA
41
ONOMA COUNTY a��m
At Mw'COW 1Am.S A,4W
(Sea Signature Al I` � o
IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204,the Contractor certifies subject to penalty for perjury
that the Contractor is not:
(i) identified on the current list of persons and entities engaging in investment activities in Iran
prepared by the California Department of General Services in accordance with subdivision(b)of
Public Contract Code Section 2203;or
(ii) a financial institution that extends,for 45 days or more,credit in the amount of$20,000,000 or
more to any other person or entity identified on the current list of persons and entities engaging in
investment activities in Iran prepared by the California Department of General Services in
accordance with subdivision(b)of Public Contract Code Section 2203,if that person or entity uses
or will use the credit to provide goods or services in the energy sector in Iran.
Signed
Titled Michael A. Smith VP
Firm Argonaut Constructors
Date 11/29/16
Note:In accordance with Public Contract Code Section 2205,false certification of this form shall be reported to the
California Attorney General and may result in civiI penalties equal to the greater of$250,000 or twice the Contract
amount,termination of the Contract and/or ineligibility to bid on contracts for three years.
2018 Sewer&Water Replacement Project 76 Spec.No.16-10
Q4: Since we do not have a soils report,could you provide any information as to the existence
of ground water within the project limits?
A4: The City has no knowledge of ground water within the project limits.
Q5: There does not appear to be an Order of Work section in the specifications. In order to
complete the project within the specified time frame of 180 days, will we be allowed to work in
all locations simultaneously?There is no order of work specified due to the complexity of the
water main tie ins.
A5: The specifications allow the contractor to work at multiple locations if he conforms to
section 12.10,"Traffic Control"of the specifications.
Q6: Can you provide a detail for the valley gutter construction? We cannot find it in your
standard plans.
A6: The valley gutter detail is on Sheet 3 of the plans.
All other terms and conditions remain in full force and effect.
6
Mary V.Horg
Procuremen Mana er
ACKNOWLEDGMENT
I hereby acknowledge that I have received this Addendum No. 1 and have reviewed and considered it
before submittin my bid.
Signed: Date: 11.2 9. 16
Michae A. Smith VP
Company Name: Argonaut Constructors
Page 2 of 2
Spec 16-10-Addendum 1 dated 11/10/16
Q3: Is the contractor required to furnish an onsite construction office?
A3: Please refer to section 14.01,"Provisions to be excluded from General Conditions",this
section lists the onsite construction office as excluded from the general conditions.
Therefore the onsite construction office is not required by the Contract Special Provisions.
II. The following is a revision to the specifications:
In addition to the above questions and answers,the following is hereby incorporated in the
specifications. Delete the second sentence of the third paragraph of section 13-09,
"Earthwork"on page 29 of the Contract Special Provisions which reads as follows:"The
Engineer shall provide reference points and cut sheets for excavation of the roadway."
All other terms and conditions remain in full force and effect.
• '
4:114
Mary V. Horger
Procurement
ACKNOWLEDGMENT
I hereby acknowledge that I have received this Addendum No. 2 and have reviewed and considered it
before submittin:,my bid.
C
Signed: I Date: 11 .2 9. 16
icha- A. ith VP
Company Name: Argonaut Constructors
Page 2 of 2
Spec 16-10-Addendum 2 dated 11/18/16
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2016 SEWER&WATER REPLACEMENT PROJECT
SPEC.NO.16-10
Addendum No.3
November 23,2016
The following is Addendum No.3 to SPEC. NO.16-10—2016 SEWER&WATER REPLACEMENT PROJECT.
IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE SHOWN ON THIS
ADDENDUM. IN ADDITION,THIS SIGNED ACKNOWLEDGMENT MUST BE SUBMITTED WITH YOUR BID,
OR YOUR BID MAY BE DEEMED AS NON-RESPONSIVE.
This Addendum is hereby made part of the Contract Documents to the same extent as though it were
originally included therein.
I. The following is a question asked,and the corresponding answer:
Q1: I have a question about the water main pipe called out CL200,does this mean DR14 C900
Pressure class 305 or DR18 pressure class 235?
Al: The water pipe shall be DR 14, pressure class 305 and shall conform to AWWA C-900 Water
Distribution Pipe Specification.
All other terms and conditions remain in full force and effect.
r i
Mary V. Horger
Procurement Mana
ACKNOWLEDGMENT
I hereby acknowledge that I have received this Addendum No. 3 and have reviewed and considered it
before submitting my bid.
Signed: Date: 11/29/16
Mich- A. Smith VP
Company Name: Argonaut Constructors
Page 1 of 1
Spec 16-10-Addendum 3 dated 11/23/16
ITEM NO.: 13a
~ MEETING DATE: December 7 2016 m �
'J
City o} uk AGENDA SUMMARY REPORT
SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING CANCELLATION OF EITHER THE
DECEMBER 21, 2016, OR THE JANUARY 4, 2017, CITY COUNCIL MEETING
Summary: Council will consider cancelling either the December 21, 2016, or the January 4, 2017,
meeting due to a light number of business items scheduled over the holidays.
Discussion: The City Clerk's office has the following items currently scheduled for the upcoming
meetings:
Proclamations/Introductions/Presentations:
• Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's
Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System.
Approval of Minutes:
• Minutes of December 7, 2016, a Regular Meeting.
Consent Calendar:
• Approval of Disbursements for the Month of November
New Business:
• Appointment and Discussion Regarding 2017 Council Assignments.
Following the December 7th meeting, there could also be possible adoptions of two ordinances, which
can be done at either the December 21st or January 4th meeting.
Due to the light number of business items scheduled over the holidays, staff is recommending the
cancellation of either the December 21st or January 4th meeting. The January 4th meeting date would
give City staff additional time to bring forward business that is not currently scheduled, making December
21st the preferred date to cancel.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
16-17 FY (Title&No.) RequiredPurchase Order
No.
N/A �..m N/A N/A Yes EL No El N/A
RECOMMENDED ACTIONS) Cancel the re.ular Cit Council meeting.
ALTERNATIVES: Kee* both regular Council meetings as scheduled.
Citizens advised: N/A
Requested by: Administration.
Contact/Prepared by: Kristine Lawler, City Clerk.
Coordinated with: Sage Sangiacomo, City Manager.
Presenter: Kristine Lawler, City Clerk.
Attachment: N/A
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: 0 Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved: .
ag,`Sa gomo, City Manager
ITEM NO.: 13b
MEETING DATE: December 7, 2016
City of Ukiah,
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPOINTING REPRESENTATIVES TO REPRESENT AND
VOTE ON BEHALF OF THE CITY AT THE LEAGUE OF CALIFORNIA CITIES, REDWOOD
EMPIRE DIVISION BUSINESS MEETINGS AND DIVISION LEGISLATIVE COMMITTEE
MEETINGS
Summary and Discussion: City Council will consider adopting a resolution appointing Councilmember
Mulheren as the voting delegate for the Redwood Empire Division meetings and the Division Legislative
Committee meetings
The Division's Legislative Committee serves as the Division's united voice on legislative issues of concern
to the League and our region. As outlined in Division by-laws, ARTICLE III, Section 3, reads, "...The
representatives of each member city shall cast one roll call vote by city. When more than one officer is
present from the same city, a majority of those present shall decide the way the city will vote on the issue..."
Councilmember Mulheren has been the voting delegate since 2014; therefore, Staff is recommending that
Council continue with Councilmember Mulheren's representation as the Primary voting delegate for the
2017 Redwood Empire Division Business Meetings and Legislative Committee; and recommends for
Council to nominate an Alternative delegate, and then adopt the resolution making the appointments.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
Recommended Action(s): Adopt resolution appointing Councilmember Mulheren as the Primary and
as an Alternate to represent and vote on behalf of the City at the League of California
Cities, Redwood Empire Division business meetings and division legislative committee meetings.
Alternative Council Option(s): Take no action.
Citizens advised: N/A
Requested by: League of California Cities
Prepared by: Kristine Lawler, City Clerk
Coordinated with: Sage Sangiacomo, City Manager
Attachments: 1. Resolution
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Approved: .. .
S e845
an acomo, City Manager
Attachment 1
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPOINTING
REPRESENTATIVES TO REPRESENT AND VOTE ON BEHALF OF THE CITY AT
THE LEAGUE OF CALIFORNIA CITIES, REDWOOD EMPIRE DIVISION BUSINESS
MEETINGS AND DIVISION LEGISLATIVE COMMITTEE MEETINGS.
WHEREAS, the City is a member of the League of California Cities, an association of
California city officials who work together to enhance their knowledge and skills,
exchange information, and combine resources so that they may influence policy
decisions that affect cities, and
WHEREAS, mayors, council members and other officials set League policies and
priorities from member cities who serve on the League Board of Directors, League policy
committees, regional division boards, departments, caucuses, and task forces where
League policies and priorities are formulated and set, and
WHEREAS, the City is an active member of the Redwood Empire Division, League of
California Cities, and
WHEREAS, the Redwood Empire Division By-laws, Article III, Section 3, states
representatives of each member city shall cast one vote by city, and
WHEREAS, the Redwood Empire Division By-laws, Article VIII, creates a Redwood
Empire Division Legislative Committee to review and respond to bills that impact
Redwood Empire Cities, and
WHEREAS, the City must appoint one elected official to attend and represent the city at
Division Business meetings who can vote on behalf of the city, and
WHEREAS, the City must appoint one elected official to attend and represent the city at
Legislative Committee meetings who can vote on behalf of the city, and
WHEREAS, an alternate elected official should be appointed to represent the city in the
event the regular member is not available to attend, and
WHEREAS, appointments should be reviewed and updated annually.
NOW, THEREFORE, BE IT RESOLVED that the 2017 appointment for the Redwood
Empire Division are as follows:
Division Business Meeting Primary:
Division Business Meeting Alternate:
Legislative Committee Primary:
Legislative Committee Alternate:
Page 1 of 2
Attachment 1
It is hereby certified that the foregoing Resolution No. 2016- was duly introduced and
adopted by the City Council of the City of Ukiah at its regular meeting held on the 7th day
of December 2016 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Approved: Attested:
, Mayor Kristine Lawler, City Clerk
Page 2 of 2
~ ITEM NO.: 13c
A -
MEETING DATE: December 7, 2016
City of ukitsn
AGENDA SUMMARY REPORT
SUBJECT: AUTHORIZATION FOR THE UKIAH VALLEY TRAIL GROUP TO PROCEED WITH THE
PRE-DEVELOPMENT STAGES OF A PUBLIC TRAIL ON CITY-OWNED PROPERTY
NEAR THE LANDFILL
Summary: The Council will consider authorizing the Ukiah Valley Trail Group to utilize $25,000 in grant
funding to develop a three-to-four-mile public trail on City-owned property near the landfill.
Background and Discussion: The Ukiah Valley Trail Group is a volunteer organization comprised of
individuals and participating organizations dedicated to preserving, enhancing, and establishing trails in
the Inland of Mendocino County. They promote trail work and recruit volunteers, help plan and coordinate
projects with land managers and partners, and train crews and crew leaders. Through trail stewardship,
the organization helps to keep Ukiah's existing trails open and well maintained, as well as opening new
trails in undeveloped lands whenever possible. Their work can be seen on the City View Trail at Low Gap
Park, around Lake Mendocino, and in many other areas in the valley.
As part of their efforts to expand the valley's trail network, the UVTG recently applied for and was
awarded a $25,000 grant for the possible development of a new public trail on the City-owned property
adjacent to the former landfill (Attachment 1).
The State Farm Neighborhood Assist program awards $1,000,000 annually to nonprofits through a
competitive process. Neil Davis, Executive Director of UVTG, spearheaded the grant application efforts.
Once the project received top-200 status, it became a voting contest, with the top-40 vote earners being
awarded grants. The UVTG used social media and email campaigns to encourage local support for the
project and voting and, on November 30th, received word that the project had won an award.
According to the grant application, the project would utilize a combination of paid and volunteer labor to
create a parking lot and three to four miles of hiking and mountain biking trail. The actual landfill area,
soon to be capped, would remain off limits, but the adjacent City-owned land has adequate acreage to
allow for a small trail system in a passive use park. An existing dirt road would be used to allow trail users
to climb to a viewpoint with vistas out across the valley. A new loop trail would be built as a secondary
route to the top and a loop trail would be built around the perimeter of the property.
Continued on Pa e 2
RECOMMENDED ACTION(S): Authorize the Ukiah Valley Trail Group to proceed with the vetting stages of
a ublic trail s stem on the Cit -owned property near the landfill.
ALTERNATIVES: Provide alternate direction to UVTG/Staff.
Citizens advised: n/a
Requested by: Ukiah Valley Trail Group
Prepared by: Tim Eriksen, Public Works Director and Shannon Riley, Senior Management Analyst
Coordinated with: Neil Davis, Executive Director of UVTG
Presenters: Tim Eriksen, Public Works Director
Attachments: Aerial view of proposed trail site
COUNCIL ACTION DATE: : U Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved: r
S •e San.'-como, City Manager
Page 2 of 2
The Ukiah Valley Trail Group would provide volunteer labor and trail design and maintenance expertise.
The local chapters of the CA Native Plant Society and the Audubon Society would help provide verbiage
for educational signs that would be placed along the trails.
Before the new trails could be constructed, an environmental impact report (EIR) would need to be
performed. The UVTG has experience in this area and considers this to be part of the grant-funded
project. There would also need to be coordination with the impending landfill closure work, which will
also require an EIR, and the surrounding neighbors.
This grass-roots effort, which received tremendous community support during the voting process,
presents an opportunity to expand Ukiah's outdoor recreational options and offers a beneficial use on an
otherwise underutilized property.
At this time, the UVTG is requesting Council's authorization to proceed with the vetting stage of the
project, which would include coordination with City Staff, outreach to the surrounding neighbors, and
environmental studies.
FISCAL IMPACT:
Bud eted Amount New Appropriation
g Source of Funds Account Number Budget Amendment
in 16-17 FY Required
(Title& No.)
N/A N/A N/A Yes ❑ No
Attachment#1
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