HomeMy WebLinkAbout2016-09-21 Packet CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 21, 2016
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Proclamation for Pollution Prevention Week and Creek Week 2016.
b. Presentation, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's
Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System.
c. Presentation by Pacific Gas and Electric Regarding Community Pipeline Safety Initiative.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of September 7, 2016, a Regular Meeting.
b. Minutes of September 14, 2016, a Regular Adjourned Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Approval of Disbursements for the Month of August.
b. Notification to City Council of the Purchase of NPDES Toxicity Testing Services for the
Wastewater Treatment Plant from Pacific Ecorisk for a Total not to Exceed $18,020.00.
c. Adoption of Resolution Designating Darcy Vaughn as Assistant City Attorney.
Page 1 of 3
d. Award of Contract for Environmental Impact Report Services for the Costco Wholesale
Warehouse Project to Dudek and Associates in the Amount of$39,205.
e. Notification of Contract Award to Chem-Dry of Mendocino County for Carpet Cleaning Services
for a Three Year Term at Various City Locations.
f. Possible Adoption of Ordinance Amending the Ukiah City Code to Authorize City Council to
Provide a Bidding Preference for Local Vendors by Resolution.
g. Reporting Contract with Ready Set Go Services, LLC for Finance Project Assistance in the
Amount of $20,000, and Requesting Authorization to Amend the Contract for Additional
Services as Needed.
h. Adoption of Resolution Designating City Officials who may Contract for City Banking Services
with MUFG Union Bank, N.A.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Update Regarding Emergency Winter Shelter and Possible Direction Regarding Disbursement
of Funds.
b. Approve Contract between Solid Waste Systems and Potrero Hills Landfill for Municipal Solid
Waste Disposal and Disposal of the Municipal Solid Waste at Potrero Hills Landfill in Suisun
City California; and Approve Amendment to Transfer Station Agreement between City and
Solid Waste System and Amended Transfer Station Lease between City and Solid Waste
Systems.
c. Financial Plan to Extinguish in Fifteen Years the Estimated Unfunded Closure and Thirty-Year
Post Closure Maintenance Costs, and the Corrective Action Plan (Cap) Reserve Requirements
Mandated by Calrecycle for the Ukiah Landfill.
d. Receive Report of Recommended Rate Adjustments at Ukiah Transfer Station for Future
Consideration.
e. Adoption of Resolution Initiating the Prop 218 Process, Solid Waste Curbside Collection Rates,
Fees, and Charges; and Adoption of Resolution Adopting the Guidelines for the Submission
and Tabulation of Protests in Connection with the Rate Hearings.
Page 2 of 3
13. NEW BUSINESS
a. Update on the Ukiah Valley Golf Course and Request for Approval for the City Manager to
Negotiate and Execute an Interim Amendment to the Lease agreement Contingent upon
Consent of the Ukiah Men's and Women's Golf Clubs, and Approval of Corresponding Budget
Amendment(s).
14. CLOSED SESSION — Closed Session may be held at any time during the meeting.
a. Conference with Legal Counsel —Anticipated Litigation
Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of
potential cases (1) (Landfill)
b. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior
Court, Case No. SCUK-CVG-11-59459
e. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUKCVPT 14-63579
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 16th day of September, 2016.
Kristine Lawler, City Clerk
Page 3 of 3
ITEM NO.: 3a
MEETING DATE: September 21, 2016
ctl, opzIwnfi AGENDA SUMMARY REPORT
SUBJECT: PROCLAMATION FOR POLLUTION PREVENTION WEEK AND CREEK WEEK 2016
Summary: Council to issue a proclamation for Pollution Prevention Week and Creek Week 2016.
Background and Discussion: The City of Ukiah takes this opportunity to remind all of the importance to
keep our creeks and rivers healthy. The City's stormwater management program is being implemented to
reduce pollutants in our waterways. Only rain is allowed in the storm drain.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
RECOMMENDED ACTION S : Issue a proclamation for Pollution Prevention Week and Creek Week 2016.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Tim Eriksen, Director of Public Works/City Engineer
Contact/Prepared by: Rick Seanor, Deputy Director of Public Works
Coordinated with: Sage Sangiacomo, City Manager
Presenter: Tim Eriksen, Director of Public Works/City Engineer
Attachment: 1. Proclamation
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved.
Sa Sangia mo, City Manager
PRO CLAAIATI ON
OF THE
UKIAH CITY COUNCIL
RECOGNIZING
Pollution Prevention Week and
Creek Week 2016
WHEREAS,throughout the United States the week starting on the third Monday of September is
recognized as National Pollution Prevention Week; and
WHEREAS, throughout much of California, including the Russian River watershed, cities,
counties and other stewardship organizations are recognizing the fourth week of September as Creek
Week; and
WHEREAS, our pollution prevention practices are intrinsically linked to the health of our
watershed lands and waterways; and
WHEREAS, the City of Ukiah supports programs to reduce pollution, to increase the
environmental quality of our watershed lands and waterways, and to provide our communities with the
knowledge to be effective stewards of the Russian River watershed lands and waterways; and
WHEREAS, the nearly 1,500 square miles of lands, 238 creeks, and approximately 350,000
residents of the Russian River watershed are connected and mutually support each other; and
WHEREAS, the Russian River along with its tributaries and associated features are important
resources to the people of Ukiah,Mendocino County,and Sonoma County; and
WHEREAS, pollution in the form of trash and debris, chemicals from industry and everyday
living, and sediment from construction and many land uses and activities all have the potential to degrade
the quality of life and the quality of resources within the Russian River watershed; and
WHEREAS,the City of Ukiah through our Stormwater Management Program strives to protect
our lands and waterways through ongoing pollution prevention outreach which aims to raise awareness of
the harmful effects of pollutants to our natural systems; and
WHEREAS, during Pollution Prevention Week and Creek Week, creek, river, and ocean clean-
up campaigns will take place throughout Mendocino and Sonoma Counties.
WHEREAS, in the City of Ukiah, our community is supporting Creek Week by sponsoring the
Orr Creek Clean-up on September 17,2016,registration is at Orr Street Bridge beginning at 9:00 am.
NOW, THEREFORE, BE IT RESOLVED, that I, Stephen G. Scalmanini, Mayor, with my
fellow Ukiah City Council members Jim Brown,Douglas F. Crane, Kevin Doble, and Maureen Mulheren
do hereby proclaim that September 19-25, 2016 is Pollution Prevention Week and September 17-25,2016
is Creek Week in the City of Ukiah, and ask all members of our community to support efforts to protect
and enrich our watershed health by taking active steps to reduce pollution and care for our environment
throughout the year.
Signed and Sealed,this 21st day of September,in the year Two Thousand Sixteen.
Stephen G.Scalmanini,Mayor
ITEM NO.: 3b
MEETING DATE: September 21, 2016
City of'Ukiah
AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION, DISCUSSION AND POSSIBLE ACTION REGARDING THE UKIAH
VALLEY SANITATION DISTRICT'S LITIGATION AGAINST THE CITY OF UKIAH
RELATED TO THE OPERATION OF THE SANITARY SEWER SYSTEM
Background and Discussion: In September 2013, the Ukiah Valley Sanitation District filed a claim for
damages with the City and one month later filed its lawsuit. In its lawsuit, the District seeks damages for
alleged breaches of the various agreements between the City and the District related to the operation of
the sanitary sewer system, starting with the original 1955 agreement.
This lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers
and the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached are
the letter that was sent on September 14, 2016, by the City Council to the District Board, formally
requesting that the District drop the lawsuit (Attachment 1), as well as an informational piece that will be
available on the City's website (Attachment 2).
The presentation will explain the relationship between the two agencies and provide responses to some
of the most frequently asked questions about this matter to better inform the public about the
consequences of this litigation. The Council may elect to discuss the matter further and, if desired,
provide direction to Staff and/or consider any related action(s). As part of this agenda item, the Council
does not intend to consult with legal counsel regarding the litigation itself and does not intend to waive
evidentiary privileges for attorney-client communication or attorney work product.
RECOMMENDED ACTION(S): Receive presentation. If desired, discuss and provide direction to Staff
and/or consider an action s related to the matter.
ALTERNATIVES: n/a
Citizens advised: n/a
Requested by: City Council (Councilmembers Crane and Doble)
Prepared by: Sage Sangiacomo, City Manager
Coordinated with: David Rapport, City Attorney
Presenters: Sage Sangiacomo, City Manager
Attachments: 1. Letter to UVSD Board, September 14, 2016
2. Points of interest regarding UVSD vs. City of Ukiah
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.to upper right corner of agreement when drafted..
Approved: of 5
Sa Sangiamo, City Manager
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September 14, 2016
Chairman Ronco and Board Members
Board of Directors
Ukiah Valley Sanitation District
151 Laws Ave.
Ukiah, CA 95482
SENT BY EMAIL AND REGULAR U.S. MAIL
Re: UVSD v. City of Ukiah
Dear Chairman Ronco and Board Members:
The lawsuit filed by the District against the City is having immediate and serious adverse consequences
affecting the sewer system and the ratepayers in the City and the District. As you know, the City was
recently awarded $25,564,000 from the Clean Water State Revolving Loan Fund (CWSRF) and
$9,996,000 in grants from the Water Recycling Funding Program (WRFP) to construct Phases I- III of
the Recycled Water Project. In addition, the City is in the process of applying for up to an additional
$13,000,000 from the CWSRF and $7,000,000 from the WRFP for the final phase.
For a phone call on April 18, 2016, between the City Attorney and Sergio Rudin, staff attorney with the
Office of Chief Counsel, State Water Resources Control Board, Mr. Rudin sent the City Attorney a copy
of the standard legal opinion that will be required before the Department of Water Resources will enter a
loan agreement with the City. That opinion requires the City's legal counsel to state that"...there is
no...suit...pending or threatened against or affecting the City's...wastewater system or the assets,
properties or operations of the City relating to its...wastewater system which, if determined adversely to
the City or its interests would result in any material change in the assets or financial condition of the
City, the City's...wastewater system or the financial condition thereof" In a telephone conference call
among City staff and officials in the Department of Water Resources on June 28, 2016, the Department
staff raised the issue of the District's lawsuit and specifically advised City staff that the pendency of the
lawsuit and the possibility of the District rescinding the Financing Agreement between the City and the
District will prevent the Department from entering any loan agreements with the City. The City was
advised that these funds will no longer be reserved for the City if the lawsuit is still pending and
unresolved at the end of this year.
This project is not a frivolous "feel-good" environmental program; it is,by far, the most cost-effective
alternative to the State's stricter regulations on discharging to the Russian River. If we lose the loans and
grants for the recycled water system, the City and District will need to upgrade the plant to comply with
the new standards. Staff estimates compliance with current regulatory requirements will cost up to
$30,000,000 in the short term, and will likely increase over time with escalating regulatory requirements
if discharge to the river continues. It is important to note the treatment plant was modified less than a
decade ago at a cost of$75,000,000 and is already"out of compliance" due to new regulatory
requirements that did not exist until after the upgrade project was under construction in 2006. In
addition, it is highly likely that no discharge whatsoever into the river will be allowed in the foreseeable
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300 Seminary Avenue•Ukiah•CA•95452-5400
Phone: (707)463-6200° Fax: (707)463-6204~www,eityofukiah°eo
future. These inevitable mandates will result in additional future costs that could be avoided by
developing a recycling system now.
Councilmembers have discussed the consequences of losing this funding with District board members in
the past and we have also discussed the other financial impacts of this litigation on both the City and the
District.
To avoid these serious adverse financial impacts, the City proposes that the District dismiss its lawsuit
and that the City and District devote their time, money and resources to solving the costly issues
confronting the sewer system and improving their working relationship. The City Council and staff have
been frustrated by the unresolved conflict between the City and the District,but also recognize that the
current District Board feels strongly about its grievances. There are new faces at the City, including four
new City Council members, a new City Manager, new Director of Water and Sewer and a new Finance
Director who are prepared to address the District's concerns with an open mind, a commitment to honest
and transparent communication and a desire to establish a productive long-term working relationship
with the District. The City is prepared to engage in serious negotiations to address the District's
concerns as long as the District Board is prepared to likewise negotiate in good faith and seriously
consider the City's concerns.
If necessary, the parties could agree on terms that would allow the District to refile its law suit in the
future without prejudice, if the parties fail to reach agreement. As the last year has made clear,however,
the parties cannot conduct this expensive, disruptive and time consuming litigation and at the same time
work to resolve their disagreements, and the pending lawsuit has and threatens to further cost the
ratepayers in the District and the City millions of dollars which will ultimately increase their rates for
sewer service.
Very truly yours,
" ?
Stephen G. Scalmanini, Mayor
Ji 'e 0. Brown, Vice May.
Doulas F. ',' ane, Counc'lmember
o
w
e ' Doble, Coucilmember
Maureen Mulheren, Councilmember
cc: City Manager
District General Manager
Affe ATTACHMENT 2
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Frequently Asked Questions:
Ukiah Valley Sanitation District vs. City of Ukiah
Why are there two government agencies for one wastewater treatment plant and collection system?
Since 1897, the City of Ukiah has operated the municipal wastewater system. The system has expanded as
demand and regulation necessitated collection and treatment upgrades. In 1950's, the Ukiah Valley Sanitation
District was formed by the County to work in conjunction
with the City of Ukiah to leverage the City's existing system %,i';%%' r//r' / y i n
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to serve the area outside the city limits and eliminate the1. kj
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In 1955,the City and the District entered the first of,
agreement under which the City agreed to build a new %,''�» „�� � ' / wiif„
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sewer plant to serve the City and the District.The District „No #1,,P� ' � �
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agreed to construct a trunk sewer line from the treatment 110'Or 1111.1111 ,,itoraA'P',1',i111111S „41111N1,111ii'„P4,10,11' 1‘,
plant to serve both City and District territory.Thedow0o0110001 Pm La,414 lopo d,100
agreed to operate and maintain the sewer plant, the trunk
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sewer and the pipelines and pump stations which collect 11, Arkkeif "1,,,,d4r011611,111111,10,111.111;111
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sewage in the City and the District and transport it to the ' f
sewer plant for treatment.The agreement had a term of 40 ”""
years.
The original 1955 agreement was amended four times between 1955 and 1985. In 1995 the City and the District
entered a new 30 year agreement,which has been amended twice. In 2006,the City and the District entered a
Financing Agreement which set out the terms under which the City and the District would share the cost of
repaying$75 Million the City borrowed to rebuild the sewage treatment plant.That money came from bonds
issued for the City by the Association of Bay Area Governments.
For roughly 60 years, the City has provided reliable sewer service to both City and District customers. Through a
series of participation agreements,the Ukiah Valley Sanitation District utilizes City of Ukiah staff and resources for
engineering, compliance, maintenance, administration and operation of the collection system and Wastewater
Treatment Plant(WWTP).Throughout this period, the system was operated as a single operation with ratepayers
within the City and District paying the same price for all services.
The City is able to leverage administrative, labor, and equipment cost savings to the wastewater system fund by
sharing costs with other city operations. For example,the City has a single billing and collections department that
serves water, sewer, garbage collection and electric. In addition, the City has a consolidated field maintenance
crew and fleet that serves both the water distribution system and wastewater collection system.
What is the governance structure for the agencies?
The City of Ukiah is governed by the City Council. The Ukiah Valley Sanitation District was originally governed by a
three-member Board of Directors consisting of two members of the County's Board of Supervisors and one
300 Seminary Avenue • Ukiah • CA • 95482-5400 Updated: 9/14/16
Phone: (707)463-6200 . Fax: (707)463-6204 -www.cityofukiah,corn
member of the Ukiah City Council. In 2008,the District modified its governance structure to a directly elected five
member Board of Directors. Since the change in governance and the original election for Directors, incumbents
have run unopposed and new members have been appointed by the existing board to fill vacated seats without an
election.
After 2008,the District began to adopt rates and connection fees that are different than the City's and has made a
number of other decisions that will ultimately result in increased sewer rates for everyone with no compensating
benefits to ratepayers in the City or the District.
How have operations changed at the District since the change in governance structure?
Since 2008, the District has increased its administrative costs from just under$6,000 in 2008 to more than
$290,000 per year.
Additionally,the District has elected to impose different rates and connection fees than are charged by the City, to
the detriment of business development and new housing.
For example, Branches Restaurant, located in the UVSD, paid $75,537 to the District in sewer connection fees.
Under the revised fee schedule, adopted in 2011, those fees would be$196,700.
A dialysis clinic in the District paid $67,983 in connection fees in 2010; under the new schedule, their fees would
be$105,170.
An expansion of Star's Restaurant was abandoned because of the increased fees. Their proposed banquet room,
which did not include any new plumbing, would have triggered sewer connection fees of$1,224 per seat.
Other new developments have also been abandoned because of the prohibitive fee structure. A new laundromat
in the District, which would likely serve the lowest income population,would be required to pay$24,540 per
washing machine, versus$2,500 in the City.
Without new connections, the existing ratepayers pay the burden of under-utilized capacity upgrades. Also, the
application of different rates increases the costs of administration.
Why is the Ukiah Valley Sanitation District suing the City of Ukiah?
In September 2013, the District filed a claim for damages with the City and one month later filed its lawsuit in
October 2013. In its lawsuit, the District seeks damages for alleged breaches of the various versions of the
agreements between the City and the District, starting with the original 1955 agreement.The District alleges that
the City overcharged the District under the 1966 amendment to the 1955 agreement. It claims that the City
overcharged the District under the 1985 amendment to the 1955 agreement. It makes similar claims under the
1995 agreement and its two amendments.The District also seeks to get out of the Financing Agreement which
obligates the District to pay its share of the cost to rebuild the sewer plant. Bonds were issued by ABAG in 2006 in
reliance on that agreement.The bonds were insured and the insurance company likewise relied on the District's
commitments in the Financing Agreement, when it insured the bonds in 2006.The bondholders relied on the
District's commitment, when they purchased the bonds.The sewer plant reconstruction was completed in 2009,
and, of course, serves both the City and the District.
The District's decision to allege contract breaches covering more than 50 years and multiple agreements, some of
which expired 21 years ago, make the lawsuit a nightmare to litigate.The current City officials and staff believe
that the facts alleged by the District establish a course of
dealing over many years between the City and the
110,101011111, „,, '4060010h(lIv" loop lop! District's Board of Directors during which the District
11
Board knew how the City was performing under the
11111440011100r1111 '' agreements, because the City provided that information
through staff reports and appearances before the Board,
uu
the submission to and approval by the Board of annual
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11111#11111 ,11.1 % ° o N budgets for the sewer system, annual audits of the City's
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�� 1�� �f ✓%�� ��� ��/�� ��� � financial statements and joint meetings of the Board and
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the City Council. However, reconstructing those
mill1�/�� i is ��%r����//%r% �/h��//,/���IU//j�� ��f/
� � / � f/� interactions over this extended time period, challenges the
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/��i' !!(,�1�` �%� �"'%'f' � /� ��%%i,;,/1�j memories of the participants who are still alive and who
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ry, te, can be located and involves hundreds of thousands and
perhaps millions of pages of documents and many others
that have been destroyed in the regular course of business or can't be located.
The City anticipates that if this case goes to trial, expensive accounting and engineering expert witnesses will
express conflicting opinions as Monday night quarterbacks rehashing and characterizing the long and complicated
history of City/District relations.
In addition, in its complaint, the District asks the court to turn over operation of the entire wastewater system,
including the City's wastewater treatment plant, to the District to run, in spite of the fact that the City has been
operating and maintaining the entire sewer system for nearly 120 years.The District has never operated a sewer
system; nor does it have any of the equipment, field attendants, licensed plant operators, engineers or customer
service staff necessary to do so.The District has not described to the City how it would take over these functions
and perform them in compliance with the stringent and ever-changing regulations enforced by the North Coast
Regional Water Quality Control Board. Furthermore, no allegations in the District's lawsuit address the City's
actual operation of the sewer plant or the collection system or suggest that the City is not doing an effective job of
operating the sewer system.
How much is the lawsuit costing the ratepayers?
The District's lawsuit will cost the District and the City millions of dollars in combined legal fees and related
expenses. In the last three and a half years, the District has spent$2,183,634 on litigation-related expenses with
$2,112,500 paid to the Law Offices of Duncan James through June 9, 2016. Recent monthly invoices from the law
firm have exceeded $80,000 per billing.
In the same period of time,the City has expended $318,093 in defense of the lawsuit.
Unless the District drops the lawsuit, it will most likely drag on for a year or more with long-standing implications
for the Ukiah Valley. Unfortunately,the cost of the lawsuit will be borne by the ratepayers,who will undoubtedly
see significant increases on their monthly bills and/or a negitive impact on services.
What else is at stake because of the lawsuit?
Interest rates are low and financial experts predict that they will be rising soon. It would be most prudent to take
advantage of the current low interest rates and refinance the $75 million in bonds that were issued to construct
the new wastewater treatment plant in 2006. Refinancing would save up to an estimated $7.48 million dollars
(present day value). However, by filing this lawsuit, the District has effectively blocked any possibility of a
refinance.
Additionally, in its lawsuit, the District is seeking to rescind the Financing Agreement by which the District agreed
to pay its share of the debt service on the 2006 wastewater treatment plant bonds. In addition to the lost
opportunity to refinance, the impact from seeking this remedy, even if it is ultimately denied, could be seriously
damaging to both the District and the City's credit rating, thereby jeopardizing future projects for both agencies.
For example, the City was recently awarded
$25,564,000 from the Clean Water State Revolving 1111111111'////�fffffffffff/' %//i'/////////////////
Loan Fund (CWSRF) and $9,996,000 in grants from "/"""'"''""' """"" "'' � "/'/%%//% ///
the Water Recycling Funding Program (WRFP) to �� l � ' ���jy � � %�� '
construct Phases I—Ill of the Recycled Water10I00I0IIII 01011
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This project is not a frivolous feel ood ,
environmental program, it is the most cost- f ; ,
effective alternative to the State's stricter �, 11,1,(1$044i 1111 ttto
regulations on discharging to the Russian River. �� 01 r
However, the State of California has informed City 1r''4: ,, �kl /l,��j�„i������ ���% k
staff that the recycled water project funding is in
jeopardy because the state cannot enter a loan
agreement with the City,while the District's lawsuit is pending.
If we lose the loans and grants for the recycled water system, the City and District will need to upgrade the plant
to comply with the new standards. Staff estimates compliance with current regulatory requirements will cost up
to$30,000,000 in the short term, and will likely increase over time with escalating regulatory requirements if
discharge continues. It is important to note the treatment plant was modified only a decade ago at a cost of
$75,000,000 and is already"out of compliance.” In addition, it is highly likely that no discharge whatsoever into
the river will be allowed in the foreseeable future. These inevitable mandates will result in additional future costs
that could be avoided by developing a recycling system now.This is why our neighbors to the south including
Santa Rosa, Windsor, and Healdsburg have already developed recycling programs.
From a practical standpoint we have two choices: 1) spend millions to throw away a valuable resource, or 2) spend
millions to put it to use in our own community.
Finally,the City has expensed a tremendous amount of staff resources responding to the District's Public Record
Act (PRA) requests for information dating back to 1955. To date, the City has received 26 PRAs, some of which
include multiple demands on a single request. Some examples of these requests include every building permit
issued by the City since 1955, payroll records and time cards for each employee whose time was charged to the
sewer system from 1984-2016, and all correspondence that at any time refers or relates in any way to the sewer
system. In a typical lawsuit,the discovery process is used to obtain documents and is overseen and controlled by
the court to prevent burdensome or oppressive requests. However, because the City of Ukiah is a public agency,
the District's attorneys have used the Public Records Act to obtain information, which does not require the District
to justify its requests by showing how they are relevant to the issues in the case.
How does the City propose to resolve this matter?
The City proposes that the District dismiss its lawsuit and that the City and District devote their time, money and
resources to solving the costly issues confronting the sewer system and improving their working relationship.The
City Council and City staff have been frustrated by the unresolved conflict between the City and the District, but
also recognize that the current District Board feels strongly about its grievances.The City is prepared to engage in
serious negotiations to address the District's concerns as long as the District Board is prepared to likewise
negotiate in good faith and seriously consider the City's concerns. If necessary, the parties could agree on terms
that would allow the District to refile its lawsuit in the future, if the parties fail to reach agreement. As the last
year has made clear, however, the parties cannot simultaneously conduct this litigation and work to resolve their
disagreements, and the pending lawsuit has and threatens to further cost the ratepayers in the District and the
City millions of dollars which will ultimately impact their rates for sewer service.
Summary
• The Ukiah Valley Sanitation District has no facility operators, maintenance staff, or billing and
collection staff. All of these functions are handled by the City of Ukiah on behalf of the two agencies.
• The District and the City charged the same connection fees and rates to their customers until 2011,
when the District adopted a new fee schedule. Connection fees in the District are often many times
higher in the District than in the City, which has been a barrier to development.
• The District's administration costs have gone from $6,000 to over$290,000 per year.
• In the last three and a half years, the District has spent $2,183,634 on litigation-related expenses
with $2,112,500 paid to the Law Offices of Duncan James through June 9, 2016. Recent monthly
invoices from the law firm have exceeded $80,000 per billing. In the same period of time, the City
has expended $318,093 in defense of the lawsuit.
• With today's low interest rates, the City and the District could save up to an estimated $7.48 million
dollars (present day value) by refinancing the $75 million in bonds that were issued to construct the
new wastewater treatment plant in 2006. However, by filing this lawsuit, the District has effectively
blocked any possibility of a refinance.
• With the pending lawsuit from the District, the City stands to lose over$35 million in funds for the
recycled water project for Phases I-Ill and will not be eligible to apply for an additional $20 million for
Phase IV. If we lose the loans and grants for the recycled water system, the City and District will need
to upgrade the plant to comply with the new standards. Staff estimates compliance with current
regulatory requirements will cost up $30 million in the short term, and will likely increase over time
with escalating regulatory requirements if discharge continues.
Additional background and support documents are available at: haps...//coty..c?.uY<iah..k2ax cau.nL Lu.. d.22u.rLaFint .. t
Presentation Received-Agenda Item 3b
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1955:
2006:
City and
1897: District City and
agree to District agree
City build new to share cost
develops sewer of new sewer
wastewater treatment treatment
system plant plant
irL.
1950's: 1995: 2013:
Ukiah
Valley City and District
Sanitation District files
District enter into lawsuit
formed new against the
agreement City
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Sewer Treatment Plant Admin oversight
Operators - 2 Part time staff
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Engineers
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The District claims that the City breached the
various agreements over the last 50 years and
owes the District millions of dollars.
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operation of the entire wastewater system ,
including the treatment plant, to the District.
Result in duplicity
No staff to execute this demand
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$2. 1 million in legal fees paid to the Law Offices
of Duncan James by the District
$318K in legal fees paid by the City
$7.5 million lost to inability to refinance bonds
$55 million in grants and low-interest loans for
recycled water project
$30 million in additional infrastructure
Rate increases in both the City and the District
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Put the attorneys on hold and mediate with
Staff and Board/Council members
Work to resolve issues in an open , transparent
manner instead of litigating behind closed
doors
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suit later
Litigation should be a last resort
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Existing debt can be refinanced saving
$7.5 million
Both agencies can benefit from $55
million in grants and low-interest loans for
the recycled water project
Avoid $30 million in infrastructure
Millions in legal fees can be avoided
Eliminate opportunity for creating duplicity
, ITEM NO.: 3c
MEETING DATE: September 21, 2016
City of'Ukiah
AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION BY PACIFIC GAS AND ELECTRIC REGARDING COMMUNITY
PIPELINE SAFETY INITIATIVE
Summary: In 2012 as part of its statewide gas transmission safety program portfolio, PG&E started the
Community Pipeline Safety Initiative to prevent damage to the integrity of gas pipelines or remove natural
and manmade structures that can block safety crews from getting to pipelines in an emergency or natural
disaster. PG&E is proposing the removal of obstructions above its major underground gas transmission
lines throughout the state including easements on city-owned property (and/or right of way) in Ukiah.
Background: Employees of the City of Ukiah and the members of the Tree Advisory Group met with
PG&E staff in June. PG&E staff presented information on the Community Pipeline Safety Initiative.
During these presentations, PG&E explained how they categorized the tree and woody vegetation as
unacceptable or manageable. During the presentation PG&E included a picture of the affected areas on
City-owned property and answered questions. At this presentation, staff requested PG&E provide a tour
of the affected areas and an Arborist who could confirm how and why the tree was categorized.
One Tree Advisory Group member and two City Staff members along with PG&E staff and a tree arborist
toured the gas line easements on City-owned property (and/or right of way). PG&E pointed out what trees
and woody vegetation were unacceptable and manageable. Amongst the 133 tree assessment
completed by PG&E, 19 trees, and 46 woody vegetations will be removed. Many of the trees identified
for removal are near the airport and are the same trees that the Federal Aviation Administration has been
requesting the Airport Manager remove due to aviation requirements. Staff located easement
documentation that was granted to PG&E by the City. The easement includes PG&E having the right to
trim or cut down trees or other vegetation.
PG&E offers mitigation for the removal of trees or woody vegetation. The goal of mitigation is to replace
the vegetation removed by providing funds to replace and care for new plantings of trees and vegetation.
Mitigation to the City will include $20,000 that will be used for replacement of vegetation at Riverside park
and $2,500 that will be used for the new gardens at Grace Hudson Museum. The funds will be utilized to
comply with the 2 for 1 replacement policy in the City's Tree Management Guidelines.
On September 13, 2016, PG&E held an open house in which the community was able to learn more
about how PG&E has been working with the City of Ukiah and local residents to check the area above
natural gas transmission pipeline for the tree, brush and other items that could pose a safety concern.
Continued on Page 2
RECOMMENDED ACTION(S): Receive Report.
ALTERNATIVES:
Citizens advised: N/A
Requested by: Ukiah City Council
Prepared by/Contact: Tami Bartolomei, Community Services Administrator
Coordinated with: N/A
Presenters: PG&E Staff
Attachments: N/A
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved: , Als—
,.
Sa �a ..
• iia ;mo, City Manager
Page 2 of 2
Discussion: PG&E will be presenting information regarding their Community Pipeline Safety Initiative.
Information provided will include tree replacement and restoration, community partnership and outreach.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
Correspondence Received for Agenda Item 3c
From: Pinky Kushner
To: Kristine Lawler
Subject: questions for tonight"s PG&E"s presentation
Date: Wednesday,September 21,2016 10:34:03 AM
Attachments: PG&E List of must remove trees.odf
Dear Council Members,
Here is some brief background information on PG&E's "Pipeline Safety
Initiative" and a few pertinent questions to ask at tonight's presentation.
Other communities had to deal with this issue, and as you see from the table
below, many cities have been able to keep many or most of their trees:
REMOVED SAVED TOTAL on
the list
Oroville 241 0 241
Newark 51 254 305
Walnut Creek 6 250 256
Danville 1 199 200
In late spring, PG&E gave a presentation to the Tree Advisory Group (TAG),
after which one member along with City staff went on a tour of the 19 City
trees that PG&E has recommended for removal (see list below). The list does
not specify the location, nor are the trees adequately identified on site. PG&E
did not identify the trees to be cut on the NCRA railroad property near the
airport, claiming it is private property. NCRA is a public entity. PG&E has
made/is making arrangements with home owners to cut trees on their
properties and claims it cannot provide even the number of trees to be cut on
these private properties.
TAG has not received any further information from PG&E or the City and has
no position other than the issues and questions raised in the spring.
Some important questions I ask you, our elected officials, to ask PG&E:
Has PG&E done CEQA on this project? If PG&E says the project is exempt,
will PG&E supply verification that it is exempt?
To assess the total canopy loss, how many total trees are slated for removal,
public and private, along with species and size? How many trees are being
removed from the NCRA property?
Is the removal for 'aerial surveillance'? Is aerial inspection as effective as other
more hands-on inspection? How often will aerial surveillance occur? What
does Air Quality say about the proposed fly-overs? What about noise from the
fly-overs?
Yesterday we learned that there are City documents that specify the terms of
PG&E's easement rights. I received these documents this morning, but they
do not mention trees or shrubs at all. There is no evidence in the record that
the PG&E project is a maintenance project especially because tree roots do not
extend to the depth of the main line pipe.
The legal work about PG&E's proposed program has been collected by other
communities. This information is readily available according to Walter
Passmore, Urban Forestry Manager with the City of Palo Alto (650/496-5986).
We do not ask for a big legal expense. We merely ask that you, the elected
officials, ask Mr. Rapport to ask for the documents from one community, the
City of Palo Alto, which can then be shared with interested parties as part of
open government.
In speaking with Mr. Passmore, I learned that communities have determined
the PG&E project is indeed a project with development actions needing
development permits.
Pinky Kushner
1
/ istance to
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1 Tree 0 Oak,Valley 7 1 40 Remove City Unacceptable Risk 50.625 K-Red City
2 Tree 0 Oak,Valley 2 1 7 Remove City Unacceptable Risk 51.625 K-Red City
3 Tree 2 Oak,Coast Live 16 1 20 Remove City Unacceptable Risk 67.625 K-Red City
4 Tree 0 Oak,Valley 1 1 9 Remove City Unacceptable Risk 51.625 K-Red City
5 Tree 0 Oak,Valley 2 1 14 Remove City Unacceptable Risk 50.625 K-Red City
6 Tree 1 Oak,Valley 1 1 6 Remove City Unacceptable Risk 54.625 K-Red City
7 Tree 0 Oak,Valley 1 1 7 Remove City Unacceptable Risk 40.625 K-Red City
8 Tree 0 Oak,Valley 6 1 20 Remove City Unacceptable Risk 50.625 K-Red City
9 Tree 0 Oak,Valley 1 1 7 Remove City Unacceptable Risk 54.625 K-Red City
10 Tree 1 Oak,Valley 1 1 7 Remove City Unacceptable Risk 54.625 K-Red City
11 Tree 1 Oak,Valley 7 1 18 Remove City Unacceptable Risk 51.625 K-Red City
12 Tree 0 Oak,Valley 6 1 23 Remove City Unacceptable Risk 50.625 K-Red City
13 Tree 0 Oak,Valley 1 1 7 Remove City Unacceptable Risk 54.625 K-Red City
14 Tree 0 Oak,Valley 14 1 22 Remove City Unacceptable Risk 50.625 K-Red City
15 Tree 1 Oak,Valley 1 1 6 Remove City Unacceptable Risk 50.625 K-Red City
16 Tree 0 Oak,Valley 1 1 7 Remove City Unacceptable Risk 54.625 K-Red City
17 Tree 2 Oak,Valley 1 1 8 Remove City Unacceptable Risk 40.625 K-Red City
18 Tree 0 Oak,Valley 8 1 30 Remove City Unacceptable Risk 50.625 K-Red City
19 Tree 0 Oak,Valley 12 1 18 Remove City Unacceptable Risk 54.625 K-Red City
Ukiah_city_UR_VegPt_I M2_GR.xis
Presentation Received—Agenda Item 3c
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value PG&E's commitment to keeping
our community safe. Being able to quickly 11 '-.-'-''""-
and easily reach a gas pipeline in the
event of an emergency is critical, and1,10 1„
PG&E's community gas safety work is
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helping ensure we have that access."
John Bartlett, Fire Chief, Ukiah Valley , , „ ,,,.,
Fire Authority
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Making sure the right plants and trees are located in the right location
adds to the safety and natural beauty of your community
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flowers,.low-profile grasses and low-grovoIng herbaceous plants work well ithin the Pipe
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1Small to medium shrubs with a trunk or main branch less than 8' nidi ameter at full maturity work
[ 1 well within the Border Zone.Diameter is measured 4.5 feet above the ground.
Large shrubs and small trees with a trunk or main branch less than 36"in diameter at full maturity
work well within the Outer Zone.Diameter is measured 4,5 feet above the ground,
Reese note easement widths can vary and the above represents best practices and guidance for safe landscaping near gas pipelines.
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• We understand how important
trees are to your community
and the environment
• To ensure we are only replacing
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trees that pose an emergency
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access or safety concern, we „
conduct a review of all trees 000000 1111111111111111111.
near the gas pipelinesloll
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The review is completed by gas �j , i[01 ,
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safety experts and involves �I 1�'�G��
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analyzing such factors as tree
height, species and distance , � �� f
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• We share the results with the
city or property owner and,
together, work to develop a path
forward
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• When a tree needs to be replaced
for safety reasons, PG&E will work
with the private property owner to
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offer the following: 911100100 ,000, , ,/ ,11111111„„...1 r,11.11,1111,, #00 1 I ,1010011.1.1,i,,,,,,11, I, -
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Replacement: Provide eio, 11 1101,11,,/Nolo,...illiIIIIIi111111 . - ,,,00 1 ,,,,,,„/ ,„, 11.11,,,,,,,„11,11,, 11,,I,A,,,,
replacement tree(s) or an in- „,ly'1,4 1,111g;p4,,,,,N#110a, ,„,, fli 11 "r ,111' 'Ff'10001,1,11k",
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lieu payment for each tree
removed
Restoration: Work together to
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develop a landscape plan that %'',, , ,,,,'„1 ,, ,i ,, - ,,,,,,,,, , ^
restores the area with native,
drought-tolerant landscaping
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such as grasses, mulch or bark
• We recognize every customer and
yard is different, and we will address
special circumstances on a case-by-
case basis
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�' ;��" Franchise/City-Owned Trees Proposed
for Removal
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0 � %r approximate and for Illustrative purposes only.Data subject to updates.
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▪ ,t is important to us that our customers get answers onegilig111111111111111111111111111111111111111111111
to their questions and support this critical safety work
• Our outreach includes:
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Meeting with city officials and staff to discuss
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the safety risks and work together to plan for „ ,,„, fit
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gas safety work in public areas ,J„„0,,,,, WP
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Communicating about gas pipeline safety to all
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residents within 500-feet of the safety work
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Notifying nearby residents before any safety
work takes place
Hosting open houses near work areas
Contacting private property owners regarding
any safety work proposed for their property
• We will not move forward with any planned work until 3d •d11%.3-4:4.34;d41,^td41:44d3333-d-'333-3^
we have a signed agreement in place with
the customer
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For questions regarding the upcoming
pipeline safety work, please contact Leslie • /,,, , , ,, , , ,,
Horak, Public Affairs Representative, at
,, ,
1 /0 0/ 511 1216 or by email at ',.'.i,1," .,.,
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• For more information, visit us at
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• To view an online map of our natural gas
transmission pipelines please go to
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Agenda Item 5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 7, 2016
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Regular Meeting on September 7, 2016, having been legally noticed
on September 2, 2016. Mayor Scalmanini called the meeting to order at 6:03 p.m. Roll was taken
with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble,
and Stephen G. Scalmanini. Councilmember Absent by Prearrangement: Jim O. Brown. Staff
Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City
Clerk.
Mayor Scalmanini led a moment of silence in remembrance of Gary Smith, a longtime employee of
the City and Volunteer Firefighter, followed by Tim Eriksen, Public Works Director/City Engineer,
who paid tribute to his memory and 26 years of service.
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
a. Presentation of Employee Recognition Awards—Administration.
Presenters: Mel Grandi, Electric Utility Director; Chris Dewey, Police Chief; and Dan Buffalo,
Finance Director.
b. Presentation on Leadership Mendocino—Administration.
Presenter: Heidi Dickerson, Leadership Mendocino Program Director.
Leadership Mendocino Representatives: Michelle Johnson, City of Ukiah Assistant Planner and
Cynthia Ariosta, Saucy's Restaurant.
c. Presentation from No on Measure AF Committee— City Clerk.
Presenter: Mike Sweeney, No on Measure AF Committee Representative.
Council Consensus to direct staff to agendize a discussion and possible action for a Council
position on Measure AF.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of August 17, 2016, a Regular Meeting.
Motion/Second: Doble/Mulheren to approve Minutes of August 17, 2016, a Regular Meeting, as
amended. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
Page 1 of 5
Cody ou. um lilt IMonu. dos for So dcu"m:lbo . 2016, Condonuod
7. CONSENT CALENDAR
a. Approval of Appointment of Neil Davis to the Active Transportation Member Position on the
Traffic Engineering Committee (Resolution No. 2016-49) — City Clerk.
b. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc.
(Purchase Order No. 44410) for Quarterly Water Sampling and Completion of Chemical
Examination Reports for the Ukiah Landfill —Public Works.
c. Approval of Contract (COU No. 1617-120) with Golden Bell Products in the Amount of $22,525
for Insecta Application to 850 Manholes and Corresponding Budget Amendment — Public
Works.
d. Approve Funding Request by Leadership Mendocino for Class 2016-17—Administration.
e. Report of Award of Bid to Traffic Limited of Lodi, California (COU No. 1617-121) in the Amount
of $29,007.67 for Street Striping 2016 per Specification Number 16-08 —Public Works.
f. Possible Adoption of Ordinance (1169) Amending the Ukiah City Code to Authorize a Hearing
Officer for Appeals Hearings —Police.
ORDINANCE NO. 1169
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING AND AMENDING
VARIOUS SECTIONS OF THE UKIAH CITY CODE TO PROVIDE FOR APPEALS FROM
VARIOUS DECISIONS TO BE HEARD BY A HEARING OFFICER APPOINTED BY THE
CITY COUNCIL
g. Award of Contract (COU No. 1617-122) for On-Call Planning Services to Land Logistics
Planning and Development Services —Planning and Community Development.
Motion/Second: Crane/Doble to approve to Approve Consent Calendar Items 7a-7g, as submitted.
Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Scalmanini. NOES:
None. ABSENT: Brown. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
Public Comment: Cathy (no surname given), Brent Haugen, Phil Baldwin, (unidentified man),
Katheryn Hoffar, and Keith Hewett.
9. COUNCIL REPORTS
Presenters: Councilmember Doble and Mayor Scalmanini.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, City Manager and Tami Bartolomei, Community Services
Administrator.
Council Consensus directs staff to ask PG&E if they will come give a presentation on their
Pipeline Safety Initiative project.
11. PUBLIC HEARINGS (6:15 PM)
Page 2 of 5
Cody mmu. a a° IMonu. dos for So dcu"m:lbo . 2016, Condonuod
12. UNFINISHED BUSINESS
a. Introduction of Ordinance by Title Only Amending UCC Section §1522 and Adoption of
Resolution Establishing Bidding Preference for Local Businesses with an Effective Date
of November 1, 2016—Finance.
Presenters: Mary Horger, Purchasing Supervisor and Shannon Riley, Senior Management
Analyst.
Public Comment: Phil Baldwin.
Motion/Second: Crane/Doble to introduce ordinance by title only. Motion carried by the following
roll call votes: AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown.
ABSTAIN: None.
City Clerk, Kristine Lawler, read the title of the ordinance into the record.
Motion/Second: Crane/Doble to introduce the ordinance amending UCC Section §1522 Motion
carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None.
ABSENT: Brown. ABSTAIN: None.
Motion/Second: Crane/Doble to adopt the resolution (2016-50) establishing a bidding preference
for local businesses, with the modification to replace paragraph 1 on page 2 - starting with "Local
Vendors..." - with the proposed policy language from the Agenda Staff Report (ASR), and an
effective date of November 1, 2016, that shall be repealed effective October 31, 2017, subject to
further action by the City Council. Motion carried by the following roll call votes: AYES: Crane,
Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
RECESS: 7:50— 8:00 P.M.
b. Adoption of Resolution of the City Council of the City of Ukiah Authorizing
Appropriating Funds for the General Fund and Other Funds in the Fiscal Year 2016-2017
Operating, Debt Service, Capital Budget, and the Appropriations (Gann) Limit— Finance.
Presenter: Daniel Buffalo, Finance Director.
Motion by Councilmember Mulheren to approve the recommended action.
Motion dies for lack of a second.
Council Consensus to continue this item to an Adjourned Regular Meeting on Wednesday,
September 14, at 4:00 p.m., in the Civic Council Chamber, and to direct staff to meet with the
Budget Development Best Practices and Financial Policy ad hoc before that meeting.
13. NEW BUSINESS
e. Consideration of Opportunity to Partner with Ukiah Valley Medical Center on an Outdoor
Holiday Ice Rink—Administration.
Presenters: Shannon Riley, Senior Management Analyst and Kerry Randall, Facilities Supervisor.
Public Comment: Gwen Mathews and Erica Tyner, Ukiah Valley Medical Center; Roger Vincent;
Rick Hansen, Ukiah Main Street Program; and Martin Bradley.
Motion/Second: Mulheren/Doble to approve partnership with Ukiah Valley Medical Center to bring
a seasonal outdoor ice rink to downtown Ukiah for 30 days. Motion carried by the following roll call
votes: AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN:
None.
Page 3 of 5
Cody mmu. a a° IMonu. dos for So dcu"m:lbo . 2016, Condonuod
12. UNFINISHED BUSINESS - continued
c. Authorize Execution of Amendment to the Agreement with SHN in an Amount not to
Exceed $25,266 for Additional Services for the North State Street - Low Gap Road Storm
Drain and Traffic Signal Project and Approve Budget Amendment—Public Works.
Presenter: Tim Eriksen, Public Works Director/City Engineer.
Motion/Second: Crane/Doble to authorize execution of amendment to the agreement (COU No.
1516-229-A2) with SHN in an amount not to exceed $25,266 for additional services for the North
State Street - Low Gap Road Storm Drain and Traffic Signal Project and approve budget
amendment. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
13. NEW BUSINESS - continued
a. Discussion and Possible Action to Determine the City's Position on the 2016 Resolution
Being Considered by the League of California Cities and Provide Corresponding Voting
Instructions to the City of Ukiah's Voting Delegate—Administration.
Presenter: Sage Sangiacomo, City Manager.
Motion/Second: Doble/Crane to support the 2016 Resolution being considered by the League of
California Cites at the 2016 Annual Conference. Motion carried by the following roll call votes:
AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
b. Discussion and Consideration of a Request to Support Assembly Bill AB 2853 (Gatto),
Public Records— City Clerk.
Presenter: Kristine Lawler, City Clerk.
Motion/Second: Crane/Doble to approve and authorize the Mayor to sign a letter of support of
Assembly Bill AB 2853 (Gatto) Public Records. Motion carried by the following roll call votes:
AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
c. Consideration of Proposal Restructuring the Finance Department—Finance.
Presenter: Daniel Buffalo, Finance Department.
Motion/Second: Crane/Mulheren to approve the recommended proposal to restructure the
Department, approve the salary schedule placement of newly created and revised classifications,
and approve the allocation of a temporary 18th FTE (Full Time Employee) to the Finance
Department, authorizing recruitment if and when needed. Motion carried by the following roll call
votes: AYES: Crane, Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN:
None.
d. Authorize City Manager to Apply for Caltrans Aeronautics Loan for the Purchase and
Installation of a 12,000 Gallon Avgas Tank in the Amount of$200,000—Airport.
Presenter: Greg Owen, Airport Manager.
Motion/Second: Crane/Doble to authorize City Manager to apply for Caltrans Aeronautics loan
(COU No. 1617-147) for the purchase and installation of a 12,000 gallon Avgas tank in the amount
of $200,000. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
Page 4 of 5
Cody mmu. a a° IMonu. dos for So dcu"m:lbo . 2016, Condonuod
f. Approve and Adopt Resolution to Supplement No. 1, Amending and Restating the
Northern California Power Agency (NCPA) Joint Powers Agreement, Adding the City of
Shasta Lake as a Party(EUD) —Electric Utility Department.
Presenter: Mel Grandi, Electric Utility Director.
Motion/Second: Crane/Mulheren to adopt a resolution (2016-51) approving Supplement No. 1,
Amended and Restated Northern California Power Agency Joint Powers Agreement, adding the
City of Shasta Lake as a Party to NCPA and authorizing the City Manager to execute the
agreement on the City's behalf(EUD). Motion carried by the following roll call votes: AYES: Crane,
Mulheren, Doble, Scalmanini. NOES: None. ABSENT: Brown. ABSTAIN: None.
CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:00 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT-15-66036
b. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court,
Case No. SCV 256737
c. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior Court, Case No. SCUK-CVG-11-59459
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUKCVPT 14-63579
e. Conference with Legal Counsel —Anticipated Litigation
Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of
potential cases (1)
15. ADJOURNMENT
Council adjourned this meeting to 4:00 p.m. on Wednesday, September 14, 2016, at 9:29 p.m.
Kristine Lawler, City Clerk
Page 5 of 5
Agenda Item 5b
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Adjourned Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
September 14, 2016
4:00 p.m.
..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
Ukiah City Council met at a Regular Meeting on September 14, 2016, having been legally
noticed on September 9, 2016. Mayor Scalmanini called the meeting to order at 4:15 p.m.
Roll was taken with the following Councilmembers Present: Douglas F. Crane, Maureen
Mulheren, Kevin Doble, Jim 0. Brown, and Stephen G. Scalmanini. Staff Present: Sage
Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk.
3. PUBLIC COMMENT
4. NEW BUSINESS
a. Adoption of Fiscal Year 2016-17 City Budget:
Adoption of Resolutions of the City Council of the City of Ukiah Authorizing
Appropriating Funds for the General Fund and Other Funds in the Fiscal Year
2016-2017 Operating, Debt Service, Capital Budget, and the Appropriations (Gann)
Limit.
Presenter: Dan Buffalo, Finance Director
Public Comment: Linda Sanders.
Motion/Second: Crane/Doble to Adopt Budget for FY 2016-17 by adoption of resolution
appropriating funds for the general fund and other funds in the fiscal year 2016-17 operating,
debt service, and capital budget and adoption of resolution establishing the City's
appropriation (Gann) limit for fiscal year 2016-17, with the following category* changes to the
Capital Improvement Program Expenditure Plan on Page 0-59:
• Water fund 820 -Asset Management Software (GIS system) will change to a 2;
• Water fund 820 - Genie Lift—will change to a 2;
• Information Technology—Veeam Backup and Replication will change to a 2.
Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and
Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
*NOTE: 1 = Council review and approval required before initiation; 2 = Regular approval
procurement process applies.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:36 P.M.
5. CLOSED SESSION
Agenda Item 5b
a. Conference with Legal Counsel —Anticipated Litigation
Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2)
Number of potential cases (1) (Landfill)
b. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court,
Case No. SCUK- CVPT-15-66036
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior
Court, Case No. SCV 256737
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino
County Superior
Court, Case No. SCUK-CVG-11-59459
e. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County
Superior Court, Case No. SCUKCVPT 14-63579
THE CITY COUNCIL RECONVENED IN OPEN SESSION AT 7:00 P.M.
Report out of Closed Session: Sage Sangiacomo, City Manager reported out of Closed Session
on behalf of the City Council with the following statement:
The City Council has signed a letter to the District, and is directing the City Clerk to forward
that correspondence to the District and the District Board.
6. ADJOURNMENT
There being no further business, the meeting adjourned at 7:02 p.m.
Kristine Lawler, City Clerk
ITEM NO.: 7a
MEETING DATE: September 21, 2016
t°'ctrl UJ 'Ukiah
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF AUGUST
Summary:
Payments made during the month of AUGUST 2016, are summarized on the Report of Disbursements.
Further detail is supplied on the Schedule of Bills, representing the four(4) individual payment cycles within
the month.
Background:
Accounts Payable check numbers: 3017929—3017998, 3017999— 3018145,
3018146—3018231, 3018232 - 3018332
Accounts Payable Wire Transfer numbers:
Payroll Check numbers: 504107—504174, 504175 —504230
Payroll Manual check numbers:
Void check numbers:
Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1.
FISCAL IMPACT:
New Appropriation
Budgeted Amount in Source of Funds Account Number Budget Amendment
16-17 FY Required
(Title& No.)
See Attached N/A See Attached Yes ❑ No
RECOMMENDED ACTIONS) Approve the Report of Disbursements for the month of AUGUST 2016
ALTERNATIVES: N/A
.....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Citizens advised: N/A
Requested by: City Manager
Prepared by: Administrative Analyst—Finance Department
Coordinated with: Finance Director and City Manager
Presenters:
Attachments Report of Disbursements
e..e, ..n �...e� ,,,....,.,.»,
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note Please is rite Agreement No in upper right corner of agreement when drafted..
Approved: e' ��
Safi- S-ngi..Y no, City Manager
Account Code Summary
10000000 General Fund 20526430 Electric Department-Meter Readers
10010000 City Council 20620231 Ukiah Dispatch
10011100 City Clerk 20620232 Ft Bragg Dispatch
10011300 Elections 20700000 Payroll Posting Fund
10012100 City Manager 20822500 Building Maintenance
10012200 Administrative Support 20824300 Corporation Yard
10012400 Miscellaneous General Government 20922900 IT Fund
10013400 Finance Department 22013300 FA Replace-Finance UB
10014000 City Attorney 22020200 FA Replace-Police Operations
10015100 Treasury Management 22021210 FA Replace-Fire Administration
10016100 Human Resources 22022900 FA Replace-Information Technology
10017100 Economic Development 22024100 FA Replace-Garage
10018000 Community Outreach 22024220 FA Replace-Streets
10020217 Animal Control 22024413 FA Replace-Water Distribution Cap
10022100 Parks 22024414 FA Replace-Water Distribution O&M
10022300 Aquatics 22024421 FA Replace-City Wastewater
10022800 Recreation 25024210 Engineering Reserve
10022810 Recreation Administration 25024300 Corporation Yard Reserve
10022821 Adult Basketball 25122900 CIP-IT
10022822 Adult Softball 25123100 CIP-Planning
10022824 Co-Ed Volleyball 25124210 CIP-Engineering
10022831 Youth Basketball 25124220 CIP-Streets
10022832 Youth Softball 25124410 CIP-Water
10022840 Day Camp 25124421 CIP-City Wastewater
10022850 Classes&Clinics 25126410 CIP-Electric
10022860 Special Activities 30022200 Park Development
10023100 Community Planning 30122210 Anton Stadium
10023320 Building Inspection 30222220 Observatory Park
10024210 Engineering 30522250 Riverside Park
10024214 Traffic Signals 30622260 Skate Park
10024220 Streets 30822280 Project Planning
10024224 Storm Drains 31022700 Museum Grant
10514000 Police-City Attorney 31122870 Alex Rorabaugh Recreation Center
10520210 Patrol 31217100 Downtown Business Improvement District
10520214 Police Reserves 50524210 Engineering-Signalization Fund
10520216 COPS Grant 50624210 Capital Engineering
10520218 Police-CSO 50824210 SB325-Engineering
10520224 Police-Major Crimes Task Force 50824220 SB325-Streets
10521210 Fire Administration 50924210 STP-Engineering
10521312 Fire Volunteer Station 50924220 STP-Streets
20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal
20212400 Liability Fund 510X9999 Trans-Traffic Project
20324100 Garage Fund 60217441 Grant-CDBG 602
20413500 Purchasing Fund 60317442 Grant-HOME 603
20513300 Billing and Collections 60417441 Grant-CDBG 604
20514000 Billing and Collections-City Attorney 60517442 Grant-HOME 605
20524412 Water Department-Meter Readers 60517461 First Time Homebuyer Program
Account Code Summary
60517462 FTHB Activity Delivery 80026130 Electric Substation
60517467 FTHB PIR 80026140 Reimbursable Work for Others
60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering
60617441 Grant-CDBG 606 80026300 Electric Generation
60617451 General Administration 80026312 Mendocino Hydro
60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric
60617453 ED Direct Financial Assistance 80026400 Electric Administration
60717443 Grant Prop 84 80026410 Electric General Administration
60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges
60900000 13'CDB6-8940 80326330 Hydro Plant
60917458 I3-[D8G'8940 80526610 Street Lighting
63020210 Asset Seizure Expenditure 80626500 Public Benefit
63120210 Drug&Alcohol Education 82024410 Water
63320210 H&S Asset Seizure Expenditure 82034411 Water Production O&M
63420250 Fed Asset Seizure Expenditure 82024413 VVater-DistributiunCapita|
63520210 SLESF 82024414 Water Distribution O&M
63820210 Asset Forfeiture 11470 82024415 VVater-Prnductinn[apita|
64020213 Parking Enforcement 82224413 Water Distribution Capital
69122700 Museum 84024420 Wastewater
70024500 Landfill 700 84024421 Wastewater City O&M
70224500 Landfill Closure 84024422 Wastewater City-Capital
70424500 Landfill Post closure 84024425 Wastewater Treatment O&M
73022400 Golf 84124426 Wastewater Treatment-Capital
73022600 Conference Center 84224420 Wastewater
75017110 Visit Ukiah 84324422 Wastewater City-Capital
77725200 Airport Operations 84424421 Wastewater City Capital-O&M
77817411 FAA Grant 84424422 Wastewater City-Capital
80026100 Electric Administration 90000000 Special Deposit Trust Fund
80026110 Electric Overhead 91190100 Russian River Watershed Assoc
80026120 Electric Underground 96900000 Successor Agency
Object Code Summary
12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST.ASSESSMENT
12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE
12104 INVENTORY- PURCHASES 52528 LIABILITY INSURANCE
12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS
51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM
51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE
51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY&TRAINING SUPPORT
52100 CONTRACTED SERVICES 52600 RENT
52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN
52108 CONTRACT SERVICES-GPU 54100 SUPPLIES
52110 AMBULANCE BILLING 54101 POSTAGE
52111 MAINT. CONTRCTS- DEFIBRULATOR 54102 SMALL TOOLS
52112 M.S. OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE
52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES
52114 COMPLIANCE STUDIES 54120 PW-SPECIAL SUPPLIES
52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE
52130 EDUCATIONAL& MARKETING MATL'S 54122 PW-AGGREGATE BASE
52131 ASSISTANCE TO SENIORS 54123 PW-CRACK SEALANT
52132 EMERGENCY ASSISTANCE 54124 PW-CONCRETE/SUPPLIES
52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT
52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS
52135 ENERGY CONSERVATION PROGRAM 54127 PW-SIGN POSTS/SHEETING
52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW-COLD PATCH MATERIAL
52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL
52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW-SAFETY
52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES &CONES
52140 LITIGATION EXPENSES 54160 HR-CITY LIABILITY&CONTRACT
52145 DETACHMENT-SEWER-UVSD 54161 HR- BACKGROUND & PHYSICALS
52150 LEGAL SERVICES/EXPENSES 54162 HR-ADVERTISING
52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR- INTERVIEW SUPPLIES
52170 UKIAH WASTE SOLUTIONS 54164 HR- FORMS&OTHER DIV. EXP.
52171 RESIDENTIAL BILLING CHARGE 54165 HR- NEW EMPLOYEE FINGERPRINT
52172 COMMERCIAL OVERSIGHT FEE 54166 HR- DOT TESTING PROGRAM
52180 SECURITY SERVICES 54167 HR- EMPLOYEE DEVELOPMENT
52301 PROPERTY TAX ADMIN FEE 54168 HR- REMIF SAFETY TRNG &SUPPO
52302 AMBULANCE FEES 54201 PRISONER EXPENSE
52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS
52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE
52500 TRUSTEE FEES 55100 TELEPHONE
52510 ADVERTISING & PROMOTION 55200 PG&E
52515 ADVERTISING & PUBLICATION 55210 UTILITIES
52521 LIABILITY INSURANCE PREMIUM 56100 VEHICLE & EQUIPMENT MAINT. & R
52522 LIABILITY INSURANCE DEDUCT 56110 CITY GARAGE- PARTS
52523 BOILER/MACHINERY PREMIUMS 56111 CITY GARAGE- LABOR
52524 PROPERTY INSURANCE 56112 EQUIPMENT PARTS FOR RESALE
52525 WORKER'S COMP. EXPENSE 56120 EQUIPMENT MAINTENANCE& REPAIR
56121 R&M RADIO EQUIPMENT 80235 SYSTEM MAINTENANCE
56122 R & M NON-AUTO EMS EQUIPMENT 80236 EMERGENCY/CONTINGENCY
56123 R & M COMPUTERS 90100 LOAN PROCEEDS
56124 MAINT CONTRACT DEFIBULATORS 90101 LOAN PAYMENT RECEIVED
56130 EXTERNAL SERVICES 90301 LOAN REPAYMENT
56210 FUEL& FLUIDS 90410 BOND PROCEEDS
56300 BUILDING MAINT. & REPAIR
56410 EQUIPMENT RENTAL- PRIVATE
56504 FACILITY MAINTENANCE & REPAIR
56600 AIRFIELD MAINTENANCE& REPAIR
56700 LANDFILL CLOSURE EXPENSE
57100 CONFERENCE &TRAINING
57101 CONF&TRAINING-AQUATICS
57102 CONF&TRAINING-PARKS STAFF
57200 MEETINGS
57300 MEMBERSHIPS&SUBSCRIPTIONS
58101 NCPA PLANT GENERATION
58102 NCPA POWER PURCHASES
58103 NCPA TRANSMISSION
58104 NCPA MANAGEMENT SERVICES
58105 NCPA THIRD PARTY SALES
58106 NCPA PASS THROUGH COSTS
58107 NCPA COMMITMENTS ACTIVITY
58201 WATER PURCHASES
58202 WATER TREATMENT PLANT CHEMICAL
58401 AVIATION FUEL
58410 GARAGE LUBRICANTS& PARTS
58510 REIMBRSABLE JOBS
59100 PROPERTY TAXES PAID
59101 FEES
59102 FRANCHISE FEES
59350 PURCHASE DISCOUNTS TAKEN
59400 OTHER EXPENSES
70101 LOAN PAYMENTS MADE
70102 BOND INTEREST PAYMENTS
70110 BOND ISSUANCE COSTS
70201 LOAN PRINCIPAL PAYMENTS
70202 BOND PRINCIPAL PAYMENTS
80100 MACHINERY& EQUIPMENT
80200 BUILDINGS ACQUISITION
80210 LAND ACQUISITION
80220 BUILDING IMPROVEMENTS
80230 INFRASTRUCTURE
80231 RECYCLING STUDY 50%GRANT MATC
80232 LINE REPLACEMENTS
80233 MAIN REPLACEMENTS
80234 INFLOW/INFILTRATION
CITY OF UKIAH
REPORT OF DISBURSEMENTS
REGISTER OF PAYROLL AND DEMAND PAYMENTS
FOR THE MONTH OF AUGUST
FUNDS:
100 General Fund $155,956 30 700 San•tary Disposal Site Fund $11,199 83
105 Measure S General Fund 537,873 19 701 Lanai Corrective Fund
110 Special General Fund 702 Disposal Closure Reserve Fund
201 Workers Comp Fund $476.00 704 Post Closure Fund-Solid Waste 5000
202 Liability Fund 720 Goff Fund 51 20
203 Garage Fund $4,222.60 730 Confemence Center Fund $6,507 07
204 Purchasing Fund $4,190.87 '750 Visit Ukiah $0.00
205 Billing&Collections Fund $4,017.03 777 Airport Fund $78,399 50
206 Public Safety Dispatch Fund $53,172.12 778 Airport Capital Improvement Fund $39,450 31
207 Payroll Posting Fund $236,726.11 779 Special Aviation Fund $9,070 00
208 Building Maintenance/Corp Yard Fund $0.00 800 Electric Fund $921,651 13
209 IT Fund $0.00 801 Electric Capital Reserve Fund $3,822 06
220 Equipment Reserve Fund $9,107.29 803 Lake Mendocino Bond Reserve 52,000 00
250 Special Revenue Fund $9,581.64 805 Street Lighting Fund $12,258 60
251 Special Projects Reserve Fund $1,000.00 806 Public Benefits Fund 611,371 22
300 Park Development Fund 820 Water Fund $80,113 51
301 Anton Stadium Fund $0.00 822 Water Capital Improvement Fund $1,186,710 29
302 Observatory Park Fund 840 City/District Sewer Fund $55,132 23
304 Swimming Pool Fund $0.00 841 Sewer Contruction Fund $1,425,644 42
305 Riverside Park Fund $0.00 843 Sewer Capital Fund
306 Skate Park Fund $0.00 900 Special Deposit Trust $8,802 14
310 Museum Grants $198,527.93 901 General Service(Accts Racy) 67,496 42
311 Alex Rorbaugh Recreation Center Fund $302.37 902 U.S.W.Billing&Collection $26,937 84
312 Downtown Business Improvement Fund 903 Public Safety-AB 109 $000
500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant
501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority
503 2105 Gas Tax Fund 911 Russian River Watershed Association
505 Signalization Fund 940 Sanitation District Special Fund
5116 Bridge Fund 943 Sanitation District Capital Improvement Fund
507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund
508 SB325 Reimbursement Fund 960 Community Redevelopment Agency
509 S,T.P.Fund 961 RDA Housing Pass-Through
510 Trans-Traffic Congest Relief Fund 962 Redevelopment Housing Fund
600 Community Development Block Grant 963 Housing Debt
601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass-Through
602 Community Development Fund 965 Redevelopment Capital Improvement Fund
603 08-HOME-4688 966 Redevelopment Debt Service
604 CDBG Grant 09-STBG-6417 967 Housing Bond Proceeds
605 11-HOME-7654 Fund 50.00 968 Non-Housing Bond Proceeds
606 CDBG Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund $2,692 83
607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund $63,434 86
610 City RDA Projects Fund Retainage Withheld 531,265 66
630 Asset Seizure Fund $18,330.50
631 Asset Seizure Fund(Drug/Alcohol)
633 H&S Education 11489(B)(2)(A1) $48,940.00
634 Federal Asset Seizure Grants
635 SUP Law Enforcement Service Fund $1,250.00
637 Local Lew Enforcernent Block Grant
638 Asset Forfeiture 11470.2 H&S
639 Special Revenue-Police 50 00
640 Parking District Fund $715 98
691 Museum Fund $2,929 85
PAYROLL CHECK NUMBERS 504107-504174 TOTAL DEMAND PAYMENTS- CHECKS $4,771,280 90
DIRECT DEPOSIT NUMBERS 77626-77975 TOTAL DEMAND PAYMENTS-WIRES*&EFTs 54,743 00
PAYROLL PERIOD 7/17/16-7/30/16 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS $862,236 94
PAYROLL CHECK NUMBERS 504175-504230 TOTAL PAYROLL EFTs(TAXES,PERS,VENDORS) 5620,819 00
DIRECT DEPOSIT NUMBERS 77976-70215 •vendor name(1 appkable)
PAYROLL PERIOD 7/31/16-8/13/16
PAYROLL CHECK NUMBERS
DIRECT DEPOST NUMBERS
PAYROLL PERIOD
VOID CHECK NUMBERS TOTAL PAYMENTS $6,259,079 84
MANUAL CHECK NUMBERS
WIRE TRANSFER NUMBERS
CERTIFICATiON OF CITY CLERK
This register of Payroll and Demand Payments was duly approved by the City Council on
City CEntre
APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE
I have examined this Register and approve same. I have audited this Register and approve for accuracy
and available funds
City Manager Director of Finance
List . �fi �3;r, H`, Pr nt 11111 ��G,Ii.I. '°clip^,j llll , „r � ;, app r fill 0l1,
The flowing iist of bilis payable was reviewed and approved for payment,
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AICPA DUES 100200253 CGMA-RENEW FY17 $375.00 10013400-57300 MEMBERSHIPS& $375.00
SUBSCRIPTIONS
Vendor Total: $375.00
AIMEE SHIELDS CM-JULY-17 CREDIT MEMO ($1,250.00) 63520210-52100 CONTRACTED SERVICES ($1,250.00)
AUG-16 TRANSCRIPTION SERVICES FOR $1,250.00 63520210-52100 CONTRACTED SERVICES $1,250.00
POL
JULY-16 TRANSCRIPTION SERVICES FOR $1250.00 63520210-52100 CONTRACTED SERVICES $1,250.00
POL
Vendor Total: $1,250.00
ALL-GUARD ALARM SYSTEMS A82053 WWTP SECURITY SERVICES $74.00 84024425-52180 SECURITY SERVICES $74.00
INC
Vendor Total: $74.00
ALLEN JAMES DV 072616 INSTRUCTOR $343.00 10022850-52100 CONTRACTED SERVICES $343.00
Vendor Total: $343.00
AMY NICOLE THURSTON DV 072616 AMERICAN RED CROSS WSI KIT $534.71 10022300-57101 CONF&TRAINING-AQUATICS $534.71
REIMBURSEMENT
Vendor Total: $534.71
ASBURY ENVIRONMENTAL SVCS 1500-00063209 DISPOSAL OF MISC.PRODUCTS $120.00 20324100-52100 CONTRACTED SERVICES $120.00
AS
Vendor Total: $120.00
BUSINESS CARD SF-D 19751 PURCHASING CREDIT CARD, $10.00 10018000-52510 ADVERTISING&PROMOTION $10.00
MISC P
Lis ��' UU'm yr a $11 °I in
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BUSINESS CARD SF-D 17593 PURCHASING CREDIT CARD, $118.10 10018000-52510 ADVERTISING&PROMOTION $118.10
MISC P
AXIAE804BE8 CITY MGR DEPARTMENT CREDIT $655.00 10012100-57100 CONFERENCE&TRAINING $655.00
C CAR
205521 HR/RISK MGMT CREDIT CARD, $173.06 10016100-57100 CONFERENCE&TRAINING $173.06
MISC
CM169505 POLICE CREDIT CARD,MISC ($221.25) 10520210-57100 CONFERENCE&TRAINING ($221.25)
PURCH
SF-D 19653 POLICE CREDIT CARD,MISC $6.00 10520210-57100 CONFERENCE&TRAINING $6.00
PURCH
SF-D 19653 POLICE CREDIT CARD,MISC $18.82 10520210-57100 CONFERENCE&TRAINING $18.82
PURCH
CM072116 POLICE CREDIT CARD,MISC ($150.00) 63020210-57100 CONFERENCE&TRAINING ($150.00)
PURCH
500914 POLICE CREDIT CARD,MISC $53.10 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.05)
PURCH
10520210-56120 EQUIPMENT MAINTENANCE& $0.05
REPAIR
10520210-56120 EQUIPMENT MAINTENANCE& $53.10
REPAIR
SF-D 18799 PUBLIC SAFETY CARD,MISC $385.68 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.16)
PURCH
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.63)
10521210-54100 SUPPLIES $0.79
10521210-54100 SUPPLIES $385.68
4694-7844-3194 CITY MGR DEPARTMENT CREDIT $400.00 10012100-57300 MEMBERSHIPS& $400.00
-6153 CAR SUBSCRIPTIONS
SF-D 19413 PURCHASING CREDIT CARD, $780.00 20922900-57300 MEMBERSHIPS& $780.00
MISC P SUBSCRIPTIONS
62016 POLICE CREDIT CARD,MISC $25.00 10520210-54100 SUPPLIES $25.00
PURCH
SF-D 15968 PURCHASING CREDIT CARD, $143.40 20324100-54100 SUPPLIES $143.40
MISC P
SF-D 18798 POLICE CREDIT CARD,MISC $726.66 20620231-54100 SUPPLIES $726.66
PURCH
SF-D 15967 PURCHASING CREDIT CARD, $35.30 80026400-54100 SUPPLIES $35.30
MISC P
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Vendor Total: $3,158.87
CA PEER SUPPORT ASSOC DV 072516 PEER SUPPORT CONFERENCE $325.00 20620231-57100 CONFERENCE&TRAINING $325.00
DUES
Vendor Total: $325.00
CANTEEN SERVICE 9117 MISCELLANEOUS SUPPLIES AS $77.25 10011100-54100 SUPPLIES $77.25
NEED
9120 MISCELLANEOUS SUPPLIES AS $70.60 10022300-54100 SUPPLIES $70.60
NEED
9107 MISCELLANEOUS SUPPLIES AS $115.27 10022300-54100 SUPPLIES $115.27
NEED
9118 MISCELLANEOUS SUPPLIES AS $225.96 10022300-54100 SUPPLIES $225.96
NEED
Vendor Total: $489.08
CLARK PEST CONTROL 18614263 PEST CONTROL SVCS $95.00 80026400-52100 CONTRACTED SERVICES $95.00
Vendor Total: $95.00
COMCAST 0472-07/22/16 UTILITIES $152.31 73022600-55100 TELEPHONE $152.31
Vendor Total: $152.31
COMPUTER OPTIONS INC BILL40619 IT SERVICES $1,800.00 20922900-52100 CONTRACTED SERVICES $1,800.00
BILL40372 IT SERVICES $7,650.00 20922900-52100 CONTRACTED SERVICES $7,650.00
Vendor Total: $9,450.00
DAN HUNT DV072616 EMPLOYEE REIMBURSEMENT $194.61 70024500-54100 SUPPLIES $194.61
Vendor Total: $194.61
DAVID MCOUEARY DV 072716 EMPLOYEE REINBURSEMENT $193.73 10520210-54100 SUPPLIES $193.73
Vendor Total: $193.73
DC CUSTOMS INC 182607 SEAT COVERS $222.72 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.96)
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DC CUSTOMS INC 182607 SEAT COVERS $222.72 10520210-56130 EXTERNAL SERVICES $0.96
10520210-56130 EXTERNAL SERVICES $222.72
Vendor Total: $222.72
DUDE DOLUTIONS R-106658 Applications Software(For Min $3,750.00 10022500-56300 BUILDING MAINT.&REPAIR $3,750.00
Vendor Total: $3,750.00
FASTENAL CAUKA21913 EQUIPMENT MAINTENANCE& $7.07 84024425-56120 EQUIPMENT MAINTENANCE& $7.07
REPAIRS REPAIR
Vendor Total: $7.07
FEDERAL ENERGY REGULATORY DV 072716 2016 HYDROPOWER ANNUAL $5,347.53 80026330-59101 FEES $5,347.53
COMMISSION FERC
Vendor Total: $5,347.53
FILETRAIL 2016-0426 HOSTED FILE MANAGMENT $475.00 10011100-52100 CONTRACTED SERVICES $475.00
SYSTEM
Vendor Total: $475.00
FISHER WIRELESS SVCS INC 226256 COMMUNICATION EQUIP&MIS $69.74 10520210-56130 EXTERNAL SERVICES $69.74
REPA
Vendor Total: $69.74
FRANK ROMANO UPD06302016 ANNUAL K9 TRAINING $500.00 83020210-54100 SUPPLIES $500.00
Vendor Total: $500.00
FREIGHTQUOTE.COM INC 6043046852 SHIPPING SERVICES $179.00 82024411-56120 EQUIPMENT MAINTENANCE& $179.00
REPAIR
Vendor Total: $179.00
GUY MILLS DUES-2015 SERVICE CLUB $250.00 10018000-52510 ADVERTISING&PROMOTION $250.00
REIMBURSEMENT
DUES-2016 SERVICE CLUB $250.00 10018000-52510 ADVERTISING&PROMOTION $250.00
REIMBURSEMENT
Vendor Total: $500.00
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HACH COMPANY 10003628 SUPPLIES AS NEEDED $317.62 84024425-54100 SUPPLIES $317.62
Vendor Total: $317.62
INTEGRITY SHRED 60383 DOCUMENT SHREDDING $5700 10520210-54100 SUPPLIES $28.50
SERVICES
20620231-54100 SUPPLIES $28.50
Vendor Total: $57.00
!IRON INC 415992 Software Maintenance/Support $1,127.92 20524412-56120 EQUIPMENT MAINTENANCE& $569.49
REPAIR
20526430-56120 EQUIPMENT MAINTENANCE& $558.43
REPAIR
Vendor Total: $1,127.92
JAMES REESE 17123 CLEANING SERVICES $420.00 73022600-56300 BUILDING MAINT.&REPAIR $420.00
Vendor Total: $420.00
JUDY CHAN AUG-16 AUGUST 2016 RENT-185 MASON $1,365.00 10022100-52600 RENT $1,365.00
STREET
Vendor Total: $1,365.00
KELLY-MOORE PAINT COMPANY 910- MISC.MATERIALS AS NEEDED, $27.19 82024411-56300 BUILDING MAINT.&REPAIR $27.19
INC 00000242353 FYE
910- MISC.MATERIALS AS NEEDED, $249.99 10024220-54125 PW-TRAFFIC PAINT $249.99
00000241307 FYE
Vendor Total: $277.18
LIFE ASSIST 757005 MISC.EMS SUPPLIES AS $154.84 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.18)
NEEDED,
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.72)
10022300-54100 SUPPLIES $0.90
10022300-54100 SUPPLIES $154.84
Vendor Total: $154.84
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MARK R WINKLER 071816 PROFESSIONAL SERVICES- $150.00 75017110-52100 CONTRACTED SERVICES $150.00
COPYWRIT
Vendor Total: $150.00
MATHESON TRI-GAS INC 13740732 OXYGEN&MISCELLANEOUS AS $24.05 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.12)
NEED
84024421-54100 SUPPLIES $0.12
84024421-54100 SUPPLIES $24.05
Vendor Total: $24.05
MEL GRAND! DV 072716 EMPLOYEE REIMBURSEMENT $70.23 80026400-54100 SUPPLIES $70.23
Vendor Total: $70.23
MOIRS 131931 MISCELLANEOUS POOL $592.12 10022300-54100 SUPPLIES $592.12
SUPPLIES AS
131954 MISCELLANEOUS POOL $252.83 82024411-58202 WATER TREATMENT PLANT $252.83
SUPPLIES AS CHEMICAL
132586 MISCELLANEOUS POOL $345.66 82024411-58202 WATER TREATMENT PLANT $345.66
SUPPLIES AS CHEMICAL
Vendor Total: $1,190.61
NAPA VALLEY CRIMINAL JUSTICE DV 072516 FIREARMS INSTRUCTOR $500.00 10520210-57100 CONFERENCE&TRAINING $500.00
TRAINING CENTER TRAINING-CHASE RIGBY
Vendor Total: $500.00
NATIONAL METER& SI071507.001 WATER SUPPLY, $1,794.41 82024414-54100 SUPPLIES $1,794.41
AUTOMATION GROUNDWATER,SEW
Vendor Total: $1,794.41
NORTH BAY PROFESSIONAL 053 OFFICIATE ADULT BASKETBALL $1,445.00 10022821-52100 CONTRACTED SERVICES $1,445.00
OFFICIALS INC GAM
Vendor Total: $1,445.00
ONE TIME PAY VENDOR DV072716 2016 SUMMER SAFARI DAY CAMP $320.00 10022840-44915 RECREATION PROGRAM INCOME $320.00
REFUND
DV 072616 2016 SUMMER POOL CLASS $60.00 10022300-44910 SWIMMING POOL $60.00
REFUND
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ONE TIME PAY VENDOR 101660-9 UTILITIES REFUND $27.29 90100000-10421 UTILITY RECEIVABLES CLEARING $27.29
114588-7 UTILITIES REFUND $62.77 90100000-10421 UTILITY RECEIVABLES CLEARING $62.77
113136-6 UTILITIES REFUND $129.05 90100000-10421 UTILITY RECEIVABLES CLEARING $129.05
115209-3 UTILITIES REFUND $132.58 90100000-10421 UTILITY RECEIVABLES CLEARING $132.58
Vendor Total: $731.69
ONESOURCE DISTRIBUTORS LLC 55198250.001 PARTS AS NEEDED $155.70 80000000-12104 INVENTORY-PURCHASES $155.70
Vendor Total: $155.70
PACE SUPPLY CORPORATION 023394654 MISCELLANEOUS ITEMS AS $14.68 82024411-56300 BUILDING MAINT.&REPAIR $0.07
NEEDED
82024411-56300 BUILDING MAINT.&REPAIR $14.68
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.07)
023394216 MISCELLANEOUS ITEMS AS $18.44 82024411-56300 BUILDING MAINT.&REPAIR $0.09
NEEDED
82024411-56300 BUILDING MAINT.&REPAIR $18.44
90000000-23237 DISTRICT USE TAX-MEASURES ($0.09)
023394629 MISCELLANEOUS ITEMS AS $27.52 82024411-56300 BUILDING MAINT.&REPAIR $0.13
NEEDED
82024411-56300 BUILDING MAINT.&REPAIR $27.52
90000000-23237 DISTRICT USE TAX-MEASURES ($0.13)
023395693 MISCELLANEOUS ITEMS AS $70.12 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.33)
NEEDED
82024414-54100 SUPPLIES $0.33
82024414-54100 SUPPLIES $70.12
023363860 MISCELLANEOUS ITEMS AS $585.73 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.72)
NEEDED,
1,i . Ch' k 1u r ir 11:':;l .„,;0,11 A ' ik r ;Y J� r %I1 11: 1,in ,, /5/ „H1
In ,uice;„
1'il,idl V,�!�ii, m„� Il v ,��¢I� mU.,,lollIII,,�,,,,. 011 IV ,,,,,,6,0,,,,,,,i,„ IIIA. u,,, - ���� a _!11111 III,.ILS .. .,I _i�l��,,,,,,� w p �1 .P.! �,�„ uti
IiII mi0111mPi 1 �” pp�mml I,II�IUI�I���I�������11 III��% �I? � I�, Vu �,�'„. a4 Ifl,{„ II ai ».Y��1�( m7, r�JI,Iw -,a ����"ry�� �w�9;0,� �i'It ...
III II 10111111111 III. UIIIu,J. �1���1III IJ�III�������11J1d1�».11...11._1DIDJI sus i(I�IIIIIII �lmSfI II fII HMI,.�mallllrluIPMIIIIIIIIIIII a 'I IO�llrl�� m�I 11�7�1D�, ivJaa.��In nlllll � mi.,amil II ����i1 1.....d1194111111161111111
PACE SUPPLY CORPORATION 023363860 MISCELLANEOUS ITEMS AS $585.73 82024414-58510 REIMBRSABLE JOBS $2.72
NEEDED,
82024414-58510 REIMBRSABLE JOBS $585.73
Vendor Total: $716.49
PETERSON CAT PC060132678 PARTS&SERVICE REPAIRS AS $27.58 90000000-23237 DISTRICT USE TAX-MEASURES ($0.13)
NEE
84024421-56130 EXTERNAL SERVICES $0.13
84024421-56130 EXTERNAL SERVICES $27.58
PC060132594 PARTS&SERVICE REPAIRS AS $120.25 10520210-56130 EXTERNAL SERVICES $120.25
NEE
Vendor Total: $147.83
PLEASANT VIEW DAIRY 0100522616 PROVIDE MISC GOODS AS $6.41 10022300-54100 SUPPLIES $6.41
NEEDED
0100520682 PROVIDEED MISC GOODS AS $84.90 10022300-54100 SUPPLIES $84.90
NEED
0100516350 PROVIDE MISC GOODS AS $165.03 10022300-54100 SUPPLIES $165.03
NEEDED
Vendor Total: $256.34
POLYDYNE INC 975682 NON-IONIC DRY POLYMER $1,028.50 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.29)
90000000-23237 DISTRICT USE TAX-MEASURES ($5.14)
90000000-23013 STATE USE TAX LIABILITY ($77.14)
82024411-58202 WATER TREATMENT PLANT $83.57
CHEMICAL
82024411-58202 WATER TREATMENT PLANT $1,028.50
CHEMICAL
Vendor Total: $1,028.50
PROFESSIONALCELLULAR& A36970 PAGING SERVICES $155.55 20922900-54100 SUPPLIES $155.55
PAGING
Vendor Total: $155.55
In ,iii,ire AP 111r*Ilira II
4� "� 111ii�p����llllll10o '''dqoiui„:„iiii�ii'I���a"lciliii„uiIIIIIIIIIIIIIIII3FrirotyG`14iiiiotloetooqooiuiiliiiof�� �
PROGLASS INC 2016215 EQUIPMENT MAINTENANCE& $795.25 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.61)
REPAIR
90000000-23237 DISTRICT USE TAX-MEASURE S ($2.43)
80100000-80230 INFRASTRUCTURE $39.50
80100000-80230 INFRASTRUCTURE $795.25
90000000-23013 STATE USE TAX LIABILITY ($36.46)
Vendor Total: $795.25
PUBLIC SERVICE DEPARTMENT 89680-2- UTILITIES $106.59 31122870-55210 UTILITIES $106.59
07!21116
Vendor Total: $106.59
REDWOOD TOXICOLOGY LAB INC 00169820166 DRUG SCREENING TESTING $33.75 10520210-52100 CONTRACTED SERVICES $33.75
Vendor Total: $33.75
REDWOOD TREE SERVICE STMT 070116 CAR WASHES&INTERIOR $535.00 20822500-56300 BUILDING MAINT.&REPAIR $48.00
STATIONS INC CLEANING
10520210-56130 EXTERNAL SERVICES $463.00
82024414-56130 EXTERNAL SERVICES $24.00
Vendor Total: $535.00
REXEL INC J877889 MISC ELECTRICAL SUPPLIES AS $156.16 20822500-56300 BUILDING MAINT.&REPAIR $0.73
NE
20822500-56300 BUILDING MAINT.&REPAIR $156.16
90000000-23237 DISTRICT USE TAX-MEASURES ($0.73)
J834827 MISC ELECTRICAL SUPPLIES AS $48.80 82024411-56300 BUILDING MAINT.&REPAIR $0.23
NE
82024411-56300 BUILDING MAINT.&REPAIR $48.80
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.23)
111,„J ,r r " °I II,,cksIII m,%1..serth mm r .1 pros'. l u
Invokes
> iaatn �������//0000///00000000000..nvcoo,.t.00%% � ` got. mt.11llllllllllllllll-104 At ilte % ndAlid bone lll/1%�1�0910
REXEL INC J827247 MISC ELECTRICAL SUPPLIES AS $18.22 90000000-23237 DISTRICT USE TAX-MEASURES ($0.09)
NE
80526610-54100 SUPPLIES $0.09
80526610-54100 SUPPLIES $18.22
Vendor Total: $223.18
RICHARD MARTIN 21630 EQUIPMENT MAINTENANCE& $112.95 10024220-54120 PW-SPECIAL SUPPLIES $112.95
REPAIRS
Vendor Total: $112.95
RINO PACIFIC CL14695 FUEL AS NEEDED $400.15 82024414-56210 FUEL&FLUIDS $216.08
84024421-56210 FUEL&FLUIDS $184.07
Vendor Total: $400.15
SAFEWAY INC 430596-071516-MISCELLANEOUS PURCHASES $30.60 10022300-54100 SUPPLIES $30.60
1583 AS REQ
807867-070616-MISCELLANEOUS PURCHASES $15.09 10022840-54100 SUPPLIES $15.09
1583 AS REQ
Vendor Total: $45.69
SHAPE PRODUCTS 4005415 SUPPLIES AS NEEDED $600.56 84024425-54100 SUPPLIES $600.56
Vendor Total: $600.56
SHEEDY DRAYAGE CO 98726 ELECTRICAL EQUIPMENT AND $6,138.00 80026120-52100 CONTRACTED SERVICES $6,138.00
SUPPL
Vendor Total: $6,138.00
TELSTAR INSTRUMENTS INC 86566 EQUIPMENT MAINT,REPAIR,AND $1,585.00 82024411-52100 CONTRACTED SERVICES $1,585,00
R
Vendor Total: $1,585.00
UKIAH PAPER SUPPLY 458801 JANITORIAL SUPPLIES,MISC AS $29.41 20822500-56300 BUILDING MAINT.&REPAIR $29.41
N
458663 JANITORIAL SUPPLIES,MISC AS $48.46 20822500-56300 BUILDING MAINT.&REPAIR $48.46
N
List
�� ,--� �„ �i rmu n � rR�
IIh���� '�� d 1 �; 11112, �lh�,� Ttmit ,��� �� f�r �n, elf �° r�„t �
In 4 e
� 111 911111111
w� III I!i ,,r��� � o��, �� Hill
,D111�Il�igl��m�Ydi Jr � �l���Nk _ 1i11111°IIIIII ���� ��� l� �6�� ml01100111,11,1,1,1,1,1,1,1,46„,10„�i � � ,�,�' �������mu11� � � �� V iq
UKIAH PAPER SUPPLY 1459243 JANITORIAL SUPPLIES,MISC AS $37.36 10022100-54100 SUPPLIES $37.36
N
1459533 JANITORIAL SUPPLIES,MISC AS $69.73 10022100-54100 SUPPLIES $69.73
N
1459232 JANITORIAL SUPPLIES,MISC AS $91,45 10022100-54100 SUPPLIES $91.45
N
1459086 JANITORIAL SUPPLIES,MISC AS $121.33 10022100-54100 SUPPLIES $121.33
N
1458323 JANITORIAL SUPPLIES,MISC AS $150.56 10022100-54100 SUPPLIES $150.56
N
458625 JANITORIAL SUPPLIES,MISC AS $29.13 10022300-54100 SUPPLIES $29.13
N
459170 JANITORIAL SUPPLIES,MISC AS $371.72 10022300-54100 SUPPLIES $371.72
N
459136 JANITORIAL SUPPLIES,MISC AS $69.73 10022840-54100 SUPPLIES $69.73
N
1459557 JANITORIAL SUPPLIES,MISC AS $59.98 20822500-54100 SUPPLIES $59.98
N
1459263 JANITORIAL SUPPLIES,MISC AS $279.29 20822500-54100 SUPPLIES $279.29
N
1458714 JANITORIAL SUPPLIES,MISC AS $120.43 69122700-54100 SUPPLIES $120.43
N
1458713 JANITORIAL SUPPLIES,MISC AS $170.78 69122700-54100 SUPPLIES $170.78
N
458397 JANITORIAL SUPPLIES,MISC AS $175.10 73022600-54100 SUPPLIES $175.10
N
1458622 JANITORIAL SUPPLIES,MISC AS $354.78 73022600-54100 SUPPLIES $354.78
N
459082 JANITORIAL SUPPLIES,MISC AS $484.47 73022600-54100 SUPPLIES $484.47
N
1458948 JANITORIAL SUPPLIES,MISC AS $440.19 77725200-54100 SUPPLIES $440.19
N
1459393 JANITORIAL SUPPLIES,MISC AS $185.09 80026120-54100 SUPPLIES $185.09
N
459230 JANITORIAL SUPPLIES,MISC AS $181,94 84024425-54100 SUPPLIES $181.94
N
Vendor Total: $3,470.93
III: t ' 11 a. 11Po °ro ml;sI o n ; ,; ,aor APIPrI, 11II'111 III iii 111 n u "' 1, 6
II iillIII llvr pl II 110 III�IIIIl IN 0IIid 1110 H II I�I �III��I�I'7I11�11111 111 111
�����1�1�1�� l hrc�����J.'.I�01�1� �miii I IIO rIIIII�I101111w�� ��MOatiOnilitiiii d „�����I JII�����������
UKIAH ROUND TREE GLASS 154131 SUPPLIES AS NEEDED $44.19 10520210-56130 EXTERNAL SERVICES $44.19
"111
Vendor Total: $44.19
UKIAH TROPHIES&GIFTS 040067 SUPPLIES AS NEEDED $637.94 10022822-54100 SUPPLIES $637.94
Vendor Total: $637.94
UKIAH VALLEY ASSOCIATION IN17909 JANITORIAL SVCS-CORP YARD& $800.00 84024425-52100 CONTRACTED SERVICES $800.00
FOR HABILITATION INC WW
Vendor Total: $800.00
UNITED ROTARY BRUSH CORP CI188453 CABLE WRAPS,GUTTER $339.89 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.40)
BROOMS&M
90000000-23237 DISTRICT USE TAX-MEASURE S ($1.59)
10024220-56130 EXTERNAL SERVICES $25.89
10024220-56130 EXTERNAL SERVICES $339.89
90000000-23013 STATE USE TAX LIABILITY ($23.90)
Vendor Total: $339.89
US BANK 4350971 ARBITRAGE REBATE REPORT $2,000.00 80326330-54100 SUPPLIES $2,000.00
Vendor Total: $2,000.00
USA BLUEBOOK CM006330 CREDIT MEMO ($295.95) 84024425-56120 EQUIPMENT MAINTENANCE& ($295.95)
REPAIR
998035 SUPPLIES AS NEEDED $183.45 84024425-56120 EQUIPMENT MAINTENANCE& $183.45
REPAIR
998659 SUPPLIES AS NEEDED $241.59 84024425-56120 EQUIPMENT MAINTENANCE& $241.59
REPAIR
998034 SUPPLIES AS NEEDED $288.50 84024425-56120 EQUIPMENT MAINTENANCE& $288.50
REPAIR
987101 REPAIR KIT $315.91 84024425-56120 EQUIPMENT MAINTENANCE& $315.91
REPAIR
Vendor Total: $733.50
:1:11fcks res.- I (yp r i a n 11"7 ,
s
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VERIZON WIRELESS 9768979571 TELEPHONE-VERIZON $1,056.32 10022300-55100 TELEPHONE $38.01
10022840-55100 TELEPHONE $38.01
10023100-55100 TELEPHONE $38.01
10024210-55100 TELEPHONE $63.35
10024220-55100 TELEPHONE $25.21
10520210-55100 TELEPHONE $76.02
20922900-55100 TELEPHONE $308.92
77725200-55100 TELEPHONE $38.00
80026400-55100 TELEPHONE $152.04
82024410-55100 TELEPHONE $82.36
82024411-55100 TELEPHONE $38.01
84024420-55100 TELEPHONE $44.35
84024421-55100 TELEPHONE $114.03
Vendor Total: $1,056.32
WHISPERING PINES WATER 20160630 SUPPLIES AS NEEDED $70.00 10022840-54100 SUPPLIES $70.00
Vendor Total: $70.00
WILLOW COUNTY WATER DIST 40351-07/22/16 UTILITIES $20.00 31122870-55210 UTILITIES $20.00
40353-07/22/16 UTILITIES $28.54 31122870-55210 UTILITIES $28.54
Vendor Total: $48.54
INVOICE TOTAL: $59,669.76
III„„1-sfrrt- hocks 1111,r.sent .. f rAl. 1 ^rov.r III m IIP/ 2 1
The following list of dulls payable was reviewed and approved for payment,
45
SIgn ture
1111% rri "S
ACCURATE AIR ENGINEERING L-067118 PARTS $299.06 84024425-56120 EQUIPMENT MAINTENANCE 8 $299.06
INC REPAIR
Vendor Total: $299.06
ACME RIGGING&SUPPLY CO 279477 MISC RENTAL&SUPPLIES AS $231.28 10024220-56130 EXTERNAL SERVICES $231.28
NEED
Vendor Total: $231.28
ADVANCED COLLISION REPAIR 44366 #2633 FRONT RIGHT BODY $2,691.35 10024220-56130 EXTERNAL SERVICES $2,691.35
INC REPAIR
Vendor Total: $2,691.35
ALPHA ANALYTICAL 6061707- MISCELLANEOUS LAB WORK AS $75.00 80026400-52100 CONTRACTED SERVICES $75.00
LABORATORIES INC UKIAHELEC NEED
6073165- MISCELLANEOUS LABORATORY $130.00 80026400-52100 CONTRACTED SERVICES $130.00
UKIAHELEC WORK
6072089-UKIAH MISCELLANEOUS LABORATORY $42.00 82224413-80230 INFRASTRUCTURE $42.00
WORK
6071811-UKIAH MISCELLANEOUS LABORATORY $52.50 82224413-80230 INFRASTRUCTURE $52.50
WORK
6070926-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6071851-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6071944-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6072268-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6072737-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
List .r� ° ,,,,,h,, „ o Pr ,,,t iu «° ou 111 is,ri 8/1,2/ ,u,,,,c1,11111
�I IIII"1 `„,,,i '7
wry mlq�IlD�rrUf „�mhfll„0eli � IIIIm���u�,n o"plll,,,il,,,1„ll.w,�I, ,,,,pe�Ul,,,,ads,,,,Vl,,h,,,,,, „ fBf1,1,l p�,«„-J(' �(�1111 �yub „Up1111J�< rrrl�,�i il,,, /l,,n11 .1 luu
f ll�1N� �'uII�I��II11 III�1�a�,���Plll�������r((�I,������IIIIIII�,I�,,,, „I'Mili lil�lio�IIIIVI IIi�luo'•,,�b ,N dil'llilllifIl�l�� ��IIIiiIHl"II �lil�� �������IIII�IH i� ,�� 'III - II iliillllllYlN(��idlllillurn rn°'�1u �„ l0lii1'IiIN���I ���
ALPHA ANALYTICAL 8073092-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
LABORATORIES INC WORK
6073316-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6073328-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6073449-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6073450-UKIAH MISCELLANEOUS LABORATORY $60.00 82224413-80230 INFRASTRUCTURE $60.00
WORK
6071095-UKIAH MISCELLANEOUS LABORATORY $355.00 82224413-80230 INFRASTRUCTURE $355.00
WORK
6071392-UKIAH WATER AND WASTEWATER $1,690.00 82224413-80230 INFRASTRUCTURE $1,690.00
TREATING
6071681- MISCELLANEOUS LABORATORY $84.00 84024425-54100 SUPPLIES $84.00
UKIAHSTP WORK
6072836- MISCELLANEOUS LABORATORY $84.00 84024425-54100 SUPPLIES $84.00
UKIAHSTP WORK
6072847- MISCELLANEOUS LABORATORY $84.00 84024425-54100 SUPPLIES $84.00
UKIAHSTP WORK
6072151- MISCELLANEOUS LABORATORY $113.00 84024425-54100 SUPPLIES $113.00
UKIAHSTP WORK
6072940- MISCELLANEOUS LABORATORY $188.00 84024425-54100 SUPPLIES $188.00
UKIAHSTP WORK
6072191- MISCELLANEOUS LABORATORY $189.00 84024425-54100 SUPPLIES $189.00
UKIAHSTP WORK
6072190- MISCELLANEOUS LABORATORY $377.00 84024425-54100 SUPPLIES $377.00
UKIAHSTP WORK
Vendor Total: $4,063.50
ALSCO-AMERICAN LINEN LSR0919702 LAUNDRY AND LINEN SERVICES $204.74 20324100-52100 CONTRACTED SERVICES $204.74
DIVISION
LSR0922682 LAUNDRY AND LINEN SERVICES $204.74 20324100-52100 CONTRACTED SERVICES $204.74
Vendor Total: $409.48
ALTEC INDUSTRIES INC 10594644 ELECTRICAL EQUIPMENT AND $1,129.91 80026400-56120 EQUIPMENT MAINTENANCE B $1,129.91
SUPPL REPAIR
Vendor Total: $1,129.91
1I1 . If CIII° el�°°�II Pliui e s,„!nt X1,,1 ' iii° APP
u�uir° III 1 n 8/1„1„' ;n °
��p�p�p ��pp ,mow .._........................__.
�° X1111 9 r1OIW �IIO
�l„�rrr�lug ��,,,,��« �,,,,
�Ivd ° �ll Rnh 91� �ll7 On(N�lllll b i oYd �((fO �� YY11yuv/ a jjjjjjjjjj »1111°�llffQb�� L, ��rr��ii����rr ua w�� ll� ��
ANTONIO 111111111111111:1,11,,,,111,1111i
�����������CFM072016 EDUCCATIONA�RRAINI G $333.33 10521210-57100 511CONFERENCE&TRAIN G ��lu � 3.33
ulululll r' 1110111 III VIII II IIII dl I lu 011111 l°rI IIII III Ii IIIIII1111"I�I�I JI II IIO II III III 111 011 IIII
S
VICES
CFM082016 EDUCATIONALITRAINING $333.33 10521210-57100 CONFERENCE&TRAINING $333.33
SERVICES
Vendor Total: $666.66
ARROW FENCING 75881 TEMPORARY FENCING $379.75 82224413-80230 INFRASTRUCTURE $379.75
Vendor Total: $379.75
AT&T JULY16 911 SYSTEM $223.51 20620231-52100 CONTRACTED SERVICES $22351
Vendor Total: $223.51
B&B INDUSTRIAL SUPPLY INC 204408 MISCELLANEOUS MATERIALS AS $2.45 20822500-56300 BUILDING MA1NT.&REPAIR $2.45
NEE
203937 MISCELLANEOUS MATERIALS AS $21.56 20822500-56300 BUILDING MAINT.&REPAIR $21.56
NEE
180368 MISCELLANEOUS MATERIALS AS $39.34 82024411-56130 EXTERNAL SERVICES $39.34
NEE
180247 MISCELLANEOUS MATERIALS AS $430.34 82024411-56130 EXTERNAL SERVICES $215.17
NEE
84024421-56130 EXTERNAL SERVICES $215.17
179917 MISCELLANEOUS MATERIALS AS $36.62 10024220-54120 PW-SPECIAL SUPPLIES $36.62
NEE
179906 MISCELLANEOUS MATERIALS AS $151.53 10024220-54120 PW-SPECIAL SUPPLIES $151.53
NEE
Vendor Total: $681.84
BOYS AND GIRLS CLUB OF UKIAH 16/17 ANNUAL DONATION FOR DRUG& $15,000.00 63320210-52100 CONTRACTED SERVICES $15,000.00
ALCOHOL EDUCATION
Vendor Total: $15,000.00
CA RURAL WATER ASSOC SEPT 16/17 MEMBERSHIP FEES $1,146.00 82024411-57300 MEMBERSHIPS& $1,146.00
SUBSCRIPTIONS
Vendor Total: $1,146.00
CA STATE DISBURSEMENT UNIT DV080316 INCOME WITHHOLDING ORDER $39.22 10000000-20150 AP CONTRACT RETAINAGE $39.22
Vendor Total: $39.22
List *f Cheirs �� �u,k� �U��r ��IIIApith, „ d IIHfi Y 112/20I1V
_mm_
In°} ok s
'1 I,„,WVVI0011 1' iiiiiik0§001m1 , 1111111111 l-1481 a 1160J .040 iii mi:1iil,f, :1 m����i �i miluium�i i io�miillm01JAADkI
CANTEEN SERVICE 9134 MISCELLANEOUS SUPPLIES AS $18.96 10022300-54100 SUPPLIES $18.96
NEED
5975;000110 WATER FILTRATION SERVICE $45.00 10520210-54100 SUPPLIES $22.50
POLIC
20620231-54100 SUPPLIES $22.50
Vendor Total: $63.96
CLARK PEST CONTROL 18614206 PEST CONTROL SVCS $74.00 80026330-52100 CONTRACTED SERVICES $74.00
Vendor Total: $74.00
CODY LYNN EDWARDS DV080916 VISIT UKIAH MOBILE APP $2,375.00 75017110-52100 CONTRACTED SERVICES $2,375.00
Vendor Total: $2,375.00
CONSOLIDATED ELECTRICAL 8821.497068 MISCELLANEOUS ELECTRICAL $145.29 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.68)
DISTRIBUTORS INC SUPPI
84024425-56120 EQUIPMENT MAINTENANCE 8 $0.68
REPAIR
84024425-56120 EQUIPMENT MAINTENANCE& $145.29
REPAIR
Vendor Total: $145.29
CORY OLIVER TA 06/30116 TRAVEL REIMBURSEMENT $15.00 10520210-57100 CONFERENCE&TRAINING $15.00
Vendor Total: $15.00
COUNTY OF MENDOCINO DV 081016 CEQU FILING FEE FOR AIRPORT $50.00 25024210-80230 INFRASTRUCTURE $50.00
COUNTY CLERK-RECORDER FUEL TANK PROJECT
DV080216 REPLENISH EIR CHARGE $199.00 10024210-54100 SUPPLIES $199.00
ACCOUNT
Vendor Total: $249.00
CREATIVE SERVICES OF NEW D16-11662 FOIL BADGE STICKERS $343.95 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.43)
ENGLAND
90000000-23237 DISTRICT USE TAX-MEASURES ($1.72)
90000000-23013 STATE USE TAX LIABILITY ($25.80)
63020210.54100 SUPPLIES $27.95
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vl � 4i .Y Illfff0�l '1*,� il((��ff ,, , � *111'1'1'1'1'11'11'11 1 d a�„ W :.,� fi�U��V��A�((mlh�is :
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CREATIVE SERVICES OF NEW D16-11662 FOIL BADGE STICKERS $343.95 63020210-54100 SUPPLIES $343.95
ENGLAND
Vendor Total: $343.95
DAN HUNT 1-227144 EMPLOYEE REIMBURSEMENT $194.61 70024500-54100 SUPPLIES $194,61
Vendor Total: $194.61
DAPHINE HARRIS PETTY CASH 081216 REPLENISH PETTY CASH $161.97 10023100-57100 CONFERENCE&TRAINING $4.00
10024210-57100 CONFERENCE&TRAINING $10.68
77725200-57100 CONFERENCE&TRAINING $0.69
80026400-57100 CONFERENCE&TRAINING $6.25
82024410-57100 CONFERENCE&TRAINING $10.19
82024410-57100 CONFERENCE&TRAINING $10.50
84024420-57100 CONFERENCE&TRAINING $3.99
84024420-57100 CONFERENCE&TRAINING $10.19
84024420-57100 CONFERENCE&TRAINING $12.00
73022600-56120 EQUIPMENT MAINTENANCE& $10.00
REPAIR
84024420-56210 FUEL&FLUIDS $14.50
10023320-57300 MEMBERSHIPS& $20.00
SUBSCRIPTIONS
10023320-57300 MEMBERSHIPS& $20.00
SUBSCRIPTIONS
10023320-57300 MEMBERSHIPS& $20.00
SUBSCRIPTIONS
10016100-54101 POSTAGE $1.57
10024210-54101 POSTAGE $7.41
List Idlie 111"d pal,),d�:eau 1111 r SII°,�Ilk,�� uu � ���� �� 11�.�n ,J A
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DAPHINE HARRIS-PE i l Y CASH 081016 REPLENISH P6 i l Y CASH $10.00 82024414-56210 FUEL 8 FLUIDS $10.00
Vendor Total: $171.97
DARLENE R SIMPSON 8139 PROVIDE ALL LABOR AND $9,070.00 77900000-80100 MACHINERY 8 EQUIPMENT $9,070.00
MATERIAL
Vendor Total: $9,070.00
DAVE SENG 974c TAXI PERMIT DECALS $85.15 10520210-54100 SUPPLIES $85.15
Vendor Total: $85.15
DC ELECTRIC GROUP INC 28068 Monitoring Services,Power Gen $2,329.77 10024214-52100 CONTRACTED SERVICES $2,329.77
Vendor Total: $2,329.77
DEEP VALLEY SECURITY 297312.1 ALARM SERVICES AS REQUIRED $39.95 10022100-52180 SECURITY SERVICES $39.95
298793.1 SECURITY SYSTEM AT $39.95 10022100-52180 SECURITY SERVICES $39.95
OBSERVATORY
298793 ALARM SERVICES AS REQUIRED $481.35 10022100-52180 SECURITY SERVICES $56.90
10022822-52180 SECURITY SERVICES $22.95
20822500-52180 SECURITY SERVICES $42.95
20824300-52180 SECURITY SERVICES $27.25
69122700-52180 SECURITY SERVICES $85.90
73022600-52180 SECURITY SERVICES $41.90
73022600-52180 SECURITY SERVICES $74.90
80026400-52180 SECURITY SERVICES $24.50
82024411-52180 SECURITY SERVICES $4495
82024414-52180 SECURITY SERVICES $29.57
84024421-52180 SECURITY SERVICES $29.58
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� �W �� ii J„I„rr ll� Ii q� »I,� ��r �„ p � P P1 �I (�������j(m,,, upr+l;'
uu iso ni�i ifl{i uo �,r,,,q���'llllllfi1ioi i�i�u Vmi i uii"Ilii fiui������� �� hiidmi ilii lui Ilii lui i�����°��� �111111���1(, nll�i i lu���i�lui niioiii��Ali ou lull m ii uillibi mlmif �� n iIii imi ui im�iliII,,,,, IIII
DEEP VALLEY SECURITY 298230 ALARM SERVICES AS REQUIRED $73.65 69122700-52180 SECURITY SERVICES $73.65
Vendor Total: $634.90
DELL MARKETING LP XK14W6W86 COMPUTER HARDWARE AND $74.38 10013400-54100 SUPPLIES $35.33
PERIPHER
20413500-54100 SUPPLIES $3.71
20513300-54100 SUPPLIES $35.34
XK15WT791 COMPUTER HARDWARE AND $2,125.12 10013400-54100 SUPPLIES $1,009.44
PERIPHER
20413500-54100 SUPPLIES $106.24
20513300-54100 SUPPLIES $1,009.44
XK1823T62 COMPUTER HARDWARE AND $381.19 10022100-54100 SUPPLIES $381.19
PERIPHER
XJXR25FJ1 COMPUTER HARDWARE AND $1,273.15 20324100-54100 SUPPLIES $1,273.15
PERIPHER
XJXW375X1 COMPUTER HARDWARE AND $2,823.34 80026200-54100 SUPPLIES $2,823.34
PERIPHER
Vendor Total: $6,677.18
DEPT OF FORESTRY&FIRE 138176 FORESTRY SERVICES $49,589.72 20620231-52100 CONTRACTED SERVICES $49,589.72
PROT
Vendor Total: $49,589.72
DONALD KNIGHT 019009 SUPPLIES AS NEEDED $146.37 82024411-56130 EXTERNAL SERVICES $9.72
84024421-56130 EXTERNAL SERVICES $9.73
10024220-54100 SUPPLIES $41.73
84024421-54100 SUPPLIES $41.73
84024421-54100 SUPPLIES $43.46
Vendor Total: $146.37
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,i01,ou r III'°m.
,�III�iPPl1fJUIUbI L.,,,uiill "� uuumm,,;nff(01.�„!I1JIIllmr(/PYYI nrou I111D�„�������11p111�1 Mnm»1!WUII,.�"fff 16, a
�re y� �I� �� d i�f� �� .�°,�ii 1 l r�� �,,„11 ouT ,Flu, �„ �(fffff i ,, t YV� ��D Vii l��l fhfl'v” i��4„''lllt++fle�tl w1111011 i� u » ° : �'a ,''11'1,0101.1 � �i ,�/ �„
�u�um� uim m I� ,,, mo��� iU�II'"'N� � ilii Ni a uo mil uo in 81i Vi luo uo uo ilii mil iii uo ��'I o m iWo uo i i�u ho uo mil colli 1161'111111111111111111111
llii�i m uo i Ni a mr mi uo imu m uo uo m iii u h ooi i(i 0 r�rr��� a� 'r`1 iii f�mi l ��(((1���J�1
EBA ENGINEERING 29732 Civil Engineering $5,462.00 70024500-52100 CONTRACTED SERVICES $5,462.00
Vendor Total: $5,462.00
EFAX CORPORATE CIO J2 796191 EFAX SERVICES $129.50 10012200-55100 TELEPHONE $129.50
GLOBAL COMMUNICATIONS
Vendor Total: $129.50
ELECTRO RENT CORP 9018022 COMPUTER ACCESSORIES AND $2,134.70 80026130-54102 SMALL TOOLS $2,134.70
SUPPL
Vendor Total: $2,134.70
EMPLOYMENT DEVELOPMENT LO584435648 SUI 2ND STR 2016 $6,016.00 20700000-20606 CITY CONTRIBUTION-UNEMP INS. $6,016.00
DEPT
Vendor Total: $6,016.00
EPIC AVIATION LLC 6881083 JET FUEL $10,286.18 77725200-58401 AVIATION FUEL $10,286.18
6883236 JET FUEL $12,252.42 77725200-58401 AVIATION FUEL $12,252.42
Vendor Total: $22,538.60
ERNEST WIPE 80080 DELIVERY OF VARIOUS $597.60 84024421-54100 SUPPLIES $597.60
MATERIALS
Vendor Total: $597.60
EVERGREEN JOB&SAFETY 523 EDUCATIONALITRAINING $2,028.00 80026110-52100 CONTRACTED SERVICES $1,014.00
TRAINING INC SERVICES
80026120-52100 CONTRACTED SERVICES $1,014.00
Vendor Total: $2,028.00
FASTENAL CAUKA22021 PARTS $41.42 84024425-56120 EQUIPMENT MAINTENANCE& $41.42
REPAIR
CAUKA22118 PARTS $121.93 84024425-56120 EQUIPMENT MAINTENANCE& $121.93
REPAIR
Vendor Total: $163,35
List „ uu hleck air 111,"r .s� n,„.1r ,!r y1 °l, r ,,rp 1110,,IIID ,yr ,a ,U/«<",,, 8/1 1i1,111;11„
.ices
mi'1,01 � „mi
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W u i ,�IInhn
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�� ngeo0ii; m iiiisIo li��� I�_i,oli�I7II '� � ��.g I ��ll � ! hIffil
FILETRAIL 2016-0487 HOSTED FILE MANAGMENT $475.00 10011100-52100 CONTRACTED SERVICES $475.00
SYSTEM
Vendor Total: $475.00
FIRST ALARM CM896075 ALARM MONITORING ($71.79) 10520210-52180 SECURITY SERVICES ($71.79)
931976 ALARM MONITORING $162.00 10520210-52180 SECURITY SERVICES $117.00
20822500-52180 SECURITY SERVICES $45.00
Vendor Total: $90.21
FORD STREET PROJECT DV80218 ANNUAL DONATION $10,000.00 63320210-52100 CONTRACTED SERVICES $10,000.00
Vendor Total: $10,000.00
FRANK ROMANO UPD07292016 ANNUAL K9 TRAINING $500.00 10520210-54100 SUPPLIES $500.00
Vendor Total: $500.00
FRIEDMANS HOME 35611687 MISC ITEMS AS NEEDED $1.87 20324100-56300 BUILDING MAINT.&REPAIR $1.87
IMPROVEMENT
35594747 MSC ITEMS AS NEEDED $21.86 20822500-56300 BUILDING MAINT.&REPAIR $21.86
35587582 MISC ITEMS AS NEEDED $29.05 20822500-56300 BUILDING MAINT.&REPAIR $29.05
35602828 MISC ITEMS AS NEEDED $41.83 20822500-56300 BUILDING MAINT.&REPAIR $41.83
35615236 MISC ITEMS AS NEEDED $72.13 20822500-56300 BUILDING MAINT&REPAIR $72.13
35611124 MISC ITEMS AS NEEDED $74.29 20822500-56300 BUILDING MAINT.&REPAIR $74.29
35594318 MISC ITEMS AS NEEDED $130.36 20822500-56300 BUILDING MAINT.8 REPAIR $24.79
20822500-54102 SMALL TOOLS $105.57
35612903 MISC ITEMS AS NEEDED $139.97 20822500-56300 BUILDING MAINT.&REPAIR $139.97
h1,1,° . III res t it for 11„,11111 :11,11/1 ,1
',',111".n„ *ices
PU. IIID_lllllll ✓llw ll�f1�( ��1 /!ll �UI111iap9�G�Il/l�rgti ��P`W1„1� I,1„1i4:111Alflll1 i;�0�l 0,1„,,1 �lGl'(„,„hnpllllh�(l�--avpi WY��'fQllll-. r ��,a, " l „
�mi,mi„iu i��l ii�i�i�iii� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIm1M,,,,imi�iT. muilll'��411 1m'1Yil �iu �uilh� I I �Ihi luii�l�u1 Dffli��lhi i�i,i���JJJJI))�� u�l»-'l ' ii oo ilmilui a mull` ri�i inn�u�iliu i i�m �o o�„�� �r�."mum i01
FRIEDMANS HOME 35604355 MISC ITEMS AS NEEDED $184.05 20822500-56300 BUILDING MAINT.&REPAIR $184.05
IMPROVEMENT
35614134 MISC ITEMS AS NEEDED $63.51 77725200-56300 BUILDING MAINT.&REPAIR $63.51
35606076 MISC ITEMS AS NEEDED $178.70 77725200-56300 BUILDING MAINT.&REPAIR $178.70
35618233 MISC ITEMS AS NEEDED $10.44 82024411-56300 BUILDING MAINT.&REPAIR $10.44
35589027 MISC ITEMS AS NEEDED $88.62 82024411-56300 BUILDING MAINT&REPAIR $88.62
35590971 MISC ITEMS AS NEEDED $151.19 82024411-56300 BUILDING MAINT.&REPAIR $151.19
35602232 MISC ITEMS AS NEEDED $26.31 84024425-56120 EQUIPMENT MAINTENANCE& $26.31
REPAIR
35616079 MISC ITEMS AS NEEDED $44.09 84024425-56120 EQUIPMENT MAINTENANCE& $44.09
REPAIR
35589316 MISC ITEMS AS NEEDED $77.16 84024425-56120 EQUIPMENT MAINTENANCE& $77.16
REPAIR
35615885 MISC ITEMS AS NEEDED $291.58 84024425-56120 EQUIPMENT MAINTENANCE& $291.58
REPAIR
35598218 MISC ITEMS AS NEEDED $305.92 84024425-56120 EQUIPMENT MAINTENANCE& $305.92
REPAIR
35615024 MISC ITEMS AS NEEDED $30.90 10520210-56130 EXTERNAL SERVICES $30.90
35595778 MISC ITEMS AS NEEDED $108.98 10520210-56130 EXTERNAL SERVICES $108.98
35586974 MISC ITEMS AS NEEDED $15.74 80026400-56130 EXTERNAL SERVICES $15.74
35612491 MISC ITEMS AS NEEDED $20.74 82024411-56130 EXTERNAL SERVICES $20.74
35612894 MISC ITEMS AS NEEDED $348.85 84024425-56504 FACILITY MAINTENANCE& $348.85
REPAIR
35615248 MISC ITEMS AS NEEDED $50.58 82224413-80230 INFRASTRUCTURE $50.58
35592954 MISC ITEMS AS NEEDED $77.85 10022100-59400 OTHER EXPENSES $77.85
35607033 MISC ITEMS AS NEEDED $6.64 10024220-54120 PW-SPECIAL SUPPLIES $6.64
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FRIEDMANS HOME 35598225 MISC ITEMS AS NEEDED $41.69 10024220-54120 PW-SPECIAL SUPPLIES $41.69
IMPROVEMENT
35607085 MISC ITEMS AS NEEDED $71.20 10024220-54102 SMALL TOOLS $71.20
35588390 MISC ITEMS AS NEEDED $70.25 82024414-54102 SMALL TOOLS $70.25
35598266 MISC ITEMS AS NEEDED ($8.06) 10022100-54100 SUPPLIES
($8.06)
35596942 MISC ITEMS AS NEEDED $8.06 10022100-54100 SUPPLIES $8.06
35598271 MISC ITEMS AS NEEDED $13.82 10022100-54100 SUPPLIES $13.82
35589691 MISC ITEMS AS NEEDED $25.79 10022100-54100 SUPPLIES $25.79
35604005 MISC ITEMS AS NEEDED $30.04 10022100-54100 SUPPLIES $30.04
35612509 MISC ITEMS AS NEEDED $38.88 10022100-54100 SUPPLIES $38.88
35597221 MISC ITEMS AS NEEDED $39.36 10022100-54100 SUPPLIES $39.36
35590254 MISC ITEMS AS NEEDED $45.72 10022100-54100 SUPPLIES $45.72
35613540 MISC ITEMS AS NEEDED $46.39 10022100-54100 SUPPLIES $46.39
35598219 MISC ITEMS AS NEEDED $54.81 10022100-54100 SUPPLIES $54.81
35611115 MISC ITEMS AS NEEDED $85.08 10022100-54100 SUPPLIES $85.08
35590654 MISC ITEMS AS NEEDED $71.59 10022300-54100 SUPPLIES $71.59
35606920 MISC ITEMS AS NEEDED ($21.08) 10022822-54100 SUPPLIES ($21.08)
35606748 MISC ITEMS AS NEEDED $304.80 10022822-54100 SUPPLIES $304.80
35454139 MISC ITEMS AS NEEDED,FYE ($13.81) 10022840-54100 SUPPLIES ($13.81)
2016
35602943 MISC ITEMS AS NEEDED $31.96 20324100-54100 SUPPLIES $31.96
�II������ ., „II, '�° „111,117h1„111...,,Vk"'" ���� z 0Il:� iva° u �i � u�1M, � � a ��� ����7 pr"o HI 11111 III ,1 Illn :, ' .:�, 711111111i, :111, ilI
SII I��'Qu° Jll���(�/ffJJJJ�JJJ ��1.� 1lN 11 nnjlJJl Vu lflfJ �I4ffI1111Jr/Gi��nnff� i m ur�e��WI'l, r
Elul ���i�luiu��'i�l11111111����111111���11111111111111111111111111111111111111111111.11
�„ )rc,� �iiifiiVi i Iii 1:litimilii� ii�iiollhhi',uiiiu�i„itl"1'�i �����������„,,I,,4,,ii' +droll.i1111A „,1i:"'iwl 0ilm�il"p11m imdi I�NOiii mN.,i 1111
FRIEDMANS HOME 35598369 MISC ITEMS AS NEEDED $160.27 20324100-54100 SUPPLIES $160.27
IMPROVEMENT
35604728 MISC ITEMS AS NEEDED $21.68 20824300-54100 SUPPLIES $21.68
35597578 MISC ITEMS AS NEEDED $66.00 20824300-54100 SUPPLIES $66.00
35585831 MISC ITEMS AS NEEDED $36.50 77725200-54100 SUPPLIES $36.50
35587663 MISC ITEMS AS NEEDED $2.64 80026120-54100 SUPPLIES $2.64
35613842 MISC ITEMS AS NEEDED $4.03 80026200-54100 SUPPLIES $4.03
35614605 MISC ITEMS AS NEEDED $27.33 80026200-54100 SUPPLIES $27.33
35616008 MISC ITEMS AS NEEDED $55.73 80026330-54100 SUPPLIES $55.73
35604041 MISC ITEMS AS NEEDED $25.23 82024414-54100 SUPPLIES $25.23
35604028 MISC ITEMS AS NEEDED $28.69 82024414-54100 SUPPLIES $28.69
35589908 MISC ITEMS AS NEEDED $47.00 82024414-54100 SUPPLIES $47.00
35588965 MISC ITEMS AS NEEDED $55.97 82024414-54100 SUPPLIES $55.97
35608021 MISC ITEMS AS NEEDED $63.07 82024414-54100 SUPPLIES $63.07
35604831 MISC ITEMS AS NEEDED $40.48 84024421-54100 SUPPLIES $40.48
35612430 MISC ITEMS AS NEEDED $51.87 84024421-54100 SUPPLIES $51.87
Vendor Total: $4,216.19
GARTON TRACTOR INC CU24899 PARTS $588.19 10024220-56130 EXTERNAL SERVICES $588.19
Vendor Total: $588.19
GCS ENVIRONMENTAL EQUIP 13955 ITEM#501057 SPLINED FLEX $2,318.44 10024220-56130 EXTERNAL SERVICES $2,318.44
SRVS COUP
Vendor Total: $2,318.44
D �, hi, i;," b,,,.1110, P uii� �u� fnr l w o �r �,�i iiii 01 ,iii �' u a�, „r !�i l ,
" ' l d>iiill„ s
4/� �pNl/lil 7ilr, yv�wyy ; � gll�rrn y,qu,»»lie �r nnnr/r �d�� m
y�,ull ���.... � f.. , , � w{ m� ,� U,� f ��� �/mgr U!u:?11.IOlmlffl�IllD�r-,, � �Ifl�llj,�lyrll%' IplUrUlrrl�' 00000
oi�i um uo iii uoi nd�li mi �������11����� �i In lum uo,., ^�u11111��� 1,, �JJ ,- in i m i ,i� .il@„m i mom d iWi�i o mi 1 Vi mil 1 iii ��� ���i m mum I 1 MI ii mu imli 11 ii uo im ui tur illi of mil m for r ���������������
GENERAL PACIFIC INC 1261655 ELECTRICAL EQUIPMENT AND $1,097.59 80000000-12104 INVENTORY-PURCHASES $1,097.59
SUPPL
1261568 ELECTRICAL SUPPLIES $293.67 80026110-54100 SUPPLIES $293.67
Vendor Total: $1,391.26
GLOCK PROFESSIONAL TRP/100084706 REGISTRATION $250.00 10520210-57100 CONFERENCE&TRAINING $250.00
TRP/100084707 REGISTRATION $250.00 10520210-57100 CONFERENCE&TRAINING $250.00
TRP/100084708 REGISTRATION $250.00 10520210-57100 CONFERENCE&TRAINING $250.00
Vendor Total: $750.00
GOLDEN STATE EMERGENCY CI003701 PRESSURE GAUGE $82.64 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.09)
VEHICLE SERVICE INC
10521210-56130 EXTERNAL SERVICES $0.09
10521210-56130 EXTERNAL SERVICES $82.64
CI003747 MOTOR AND FAN ASSY $513.52 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.57)
CONDENSOR
10521210-56130 EXTERNAL SERVICES $0.57
10521210-56130 EXTERNAL SERVICES $513.52
Vendor Total: $596.16
GOVERNMENT FINANCE DV 080516 WEBINAR REGISTRATION $70.00 10013400-57100 CONFERENCE&TRAINING $70.00
OFFICERS ASSOC
Vendor Total: $70.00
GRANITE CONSTRUCTION 1017818 MISC ROCK&ROAD PATCH $79.46 84024421-54100 SUPPLIES $79.46
COMPANY MATERIA
1019513 MISC ROCK&ROAD PATCH $151.08 84024421-54100 SUPPLIES $151.08
MATERIA
1017551 MISC ROCK&ROAD PATCH $227.73 84024421-54100 SUPPLIES $227.73
MATERIA
Vendor Total: $458.27
1,11'1 list (uof f CIhhd h r . ente,)111r 1,pp "� 1, "°
U ����� yj y(rye 'Inv, 1 ����'
�� �a'//l/% � �������������������������������������t If�l� g�I��������������„�il �IVIIIiPi-fl Ti0,0 1.;1,,,,,,,,,IIII IIIII�II IIIII IIS 1 ��4� ���i9lUl ,,,,, ��r„IlJL1J II�III lilli���l�l,11,1, 1IIR11 fitlNtlo g 1i1111I111„11111ll1111i�il,i1�o�07!%�
GRAPHIC ENTERPRISES INC 55807 BUSINESS CARDS $88.52 10012200-54100 SUPPLIES $44.26
10017100-54100 SUPPLIES $44.26
Vendor Total: $88.52
GROENIGER&CO SC47688 SUPPLIES FEE $24.61 10013400-54100 SUPPLIES $24.61
1185037 PLUMBING EQUIPMENT, $452.07 82024414-54100 SUPPLIES $452.07
FIXTURES,
1185031 PLUMBING EQUIPMENT, $1,188.29 82024414-54100 SUPPLIES $1,188.29
FIXTURES,
Vendor Total: $1,664.97
H&H PRINTING INC A885 2016 YOUTH SOFTBALL T-SHIRTS $1,168.83 10022832-54100 SUPPLIES $1,168.83
Vendor Total: $1,168.83
HI-LINE UTILITY SUPPLY 10015899 HANDLINE BLOCK $131.64 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.15)
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.58)
90000000-23013 STATE USE TAX LIABILITY ($8.67)
80026110-54100 SUPPLIES $9.40
80026110-54100 SUPPLIES $131.64
Vendor Total: $131.64
HOPLAND FIRE PROTECTION 08022016 SERVICES OF FIRE CHIEF JOHN $3,500.00 10521210-52100 CONTRACTED SERVICES $3,500.00
DIST BA
Vendor Total: $3,500.00
INTEGRITY SHRED 60827 DOCUMENT SHREDDING $57.00 10520210-54100 SUPPLIES $28.50
20620231-54100 SUPPLIES $28.50
Vendor Total: $57.00
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yy�:.pp!�� � I� ���� �i ,tit „ ��.Y10 l r!Y��.r"� �.,.�0[pu,.a.,.,. � �f 1� w� { � 1 rL�lei ,1.,�y�lll44,rIu °�yy1 ������
1�11 IIIII IIII IIIII IIIII I �rlol �����������������ji��/lllllll�����������lll IIII IIII �I� IIII I���I II IIIIIIIII IIII IIII Illl1111111111��1,e1 IIIII �����I��W" �q'll@ III@I ILL�1dL Il IIIII 1111111111 Illnll 11111 III II,�I1� 1 ( IIIII I�011111 dI III IIII 111111,1 �I110111 �����mo
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INTERCOUNTY MECHANICAL& 5408-1 REPAIR MAINTENANCE $179.87 80026400-52100 CONTRACTED SERVICES $179.87
ELECTRICAL INC
5278-B CONSTRUCTION SERVICES, $4,160.27 80026120-80230 INFRASTRUCTURE $4,160.27
TRADE(
Vendor Total: $4,340.14
INTERSTATE BATTERIES 352759 BATTERIES $64.84 20324100-56112 EQUIPMENT PARTS FOR RESALE $64.84
Vendor Total: $64.84
J&M LOCK 32867 DUPLICATE KEYS,REPAIRS& $16.71 20822500-56300 BUILDING MAINT.&REPAIR $16.71
MISC
32893 DUPLICATE KEYS,REPAIRS& $16.06 82024411-52100 CONTRACTED SERVICES $16.06
MISC
Vendor Total: $32.77
JAVIER F JACINTO 00576 EQUIPMENT MAINTENANCE AND $1,184.00 80026400-56120 EQUIPMENT MAINTENANCE& $1,184.00
REPA REPAIR
Vendor Total: $1,184.00
JENNIFER COURSEY 1140 DRUG ED COLUMN/PRFM RPT $725.00 63020210-52100 CONTRACTED SERVICES $725.00
CARD
1153 DRUG ED COLUMN/PRFM RPT 6800.00 63020210-52100 CONTRACTED SERVICES $800.00
CARD
Vendor Total: $1,525.00
JOHN MATTERN CONCERT PERFORMANCE @ SUNDAYS IN $2,600.00 90000000-23226 CONCERT SERIES $2,600.00
8/14116 THE P
Vendor Total: $2,600.00
KAREN JACOBSON TODD DV80416 INSTRUCTOR $252.00 10022850-52100 CONTRACTED SERVICES $252.00
Vendor Total: $252.00
KEVIN MURRAY DV080316 EMPLOYEE REIMBURSEMENT $169.42 10520210-54100 SUPPLIES $169.42
Vendor Total: $169.42
LILY MENDOZA DV80316 INSTRUCTOR $140.00 10022850-52100 CONTRACTED SERVICES $140.00
Vendor Total: $140.00
ILLA C III° .°III �„ Prc s n' four SII D r °V III II-m :112/2 s] 6
Inv 111 s
111IQ11I wUliirwl i i„.0 1.,llllyi ,17 'iP 40kol ,, ' Ir t IIII�JliYfll�l 0,1* IAUII 111111.IU1�
Ip
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LINDA R.HELLAND DV062716 REIMBURSE SEWER LATERAL $2,000.00 84424422-52100 CONTRACTED SERVICES $2,000.00
REPLACEMENT
Vendor Total: $2,000.00
LINDLEY ROBERTSON IWD001.1 LABOR COMPLIANCE $990.00 82224413-80230 INFRASTRUCTURE $326.70
OVERSIGHT WEL
82224413-80230 INFRASTRUCTURE $663.30
IWD001 LABOR COMPLIANCE $2,010.00 82224413-80230 INFRASTRUCTURE $670.00
OVERSIGHT WEL
82224413-80230 INFRASTRUCTURE $1,340.00
Vendor Total: $3,000.00
MARK R WINKLER 7/18/16 PROFESSIONAL SERVICES- $150.00 75017110-52100 CONTRACTED SERVICES $150.00
COPYWRIT
Vendor Total: $150.00
MARTIN BRADLEY DV80516 EMPLOYEE REIMBURSEMENT $10.00 10018000-52510 ADVERTISING&PROMOTION $10.00
Vendor Total: $10.00
MATHESON TRI-GAS INC 13626161 OXYGEN&MISC AS NEEDED, $27.35 80026130-54100 SUPPLIES $27.35
FYE 2
13783323 OXYGEN&MISCELLANEOUS AS $29.60 80026130-54100 SUPPLIES $29.60
NEED
13735408 OXYGEN&MISCELLANEOUS AS $51.07 80026130-54100 SUPPLIES $51.07
NEED
13844441 OXYGEN&MISCELLANEOUS AS $70.66 84024425-54100 SUPPLIES $70.66
NEED
Vendor Total: $178.68
MAUREEN KANE&ASSOCIATES DV080816 REGISTRATION $1,550.00 10011100-57100 CONFERENCE&TRAINING $1,550.00
INC
Vendor Total: $1,550.00
MENDOCINO ANIMAL HOSPITAL 141109 VETERINARY SERVICES $78.00 10020217-52100 CONTRACTED SERVICES $78.00
11,
Itisl: �� 1111111 .0111cs 121.111 ;.:!iiirivvlilh wJ� ,IF„1 r do,Iiia °� iiii12/7111'1:„1„ m�����
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MENDOCINO ANIMAL HOSPITAL 141872 VETERNARY SERVICES $234.58 10520210-54100 SUPPLIES $234.58
Vendor Total: $312.58
MENDOCINO COUNTY AUDITOR- JULY 2016 PARKING CITATION REVENUE $762.50 90000000-23070 COUNTY SURCHG,PKG $183.00
CONTROLLER ENFORCE
90000000-23070 COUNTY SURCHG,PKG $579.50
ENFORCE
Vendor Total: $762.50
MENDOCINO COUNTY YOUTH DV080316 ANNUAL DONATION $1,000.00 63320210-52100 CONTRACTED SERVICES $1,000.00
PROJECT
Vendor Total: $1,000.00
MENTON BUILDERS INC 191 Lumber,Redwood $17,356.60 31022700-80230 INFRASTRUCTURE $17,356.60
Vendor Total: $17,356.60
MICHAEL J MORRIS INV-8976 PAYMENTUS INTEGRATION $1,200.00 10022810-52100 CONTRACTED SERVICES $1,200.00
Vendor Total: $1,200.00
MJ DONOVAN ENT INC 108925 BADGE DECALS $119.49 10520210-56130 EXTERNAL SERVICES $119.49
Vendor Total: $119.49
NATHANIEL HAYES DV 080316 INSTRUCTOR $534.78 10022850-52100 CONTRACTED SERVICES $534.78
Vendor Total: $534.78
NTU TECHNOLOGIES INC 9501 PACH CATIONIC POLYMER-275 $3,090.00 82024411-58202 WATER TREATMENT PLANT $3,090.00
GA CHEMICAL
Vendor Total: $3,090.00
ONE TIME PAY VENDOR DV 072916 CANCELLED PERMIT REFUND $85.82 10023300-42210 BUILDING PERMITS $73.93
90000000-23027 BUILDING STDS ADMIN SPEC FD $0.80
90000000-23234 GENERAL PLAN UPDATE FEES $11.09
11,111,
I � �� �� � ��� I �n'111„,„,„,;,„ � }r I� r�,°� �� ���r�for � u ° �'°�iClic,
11,„u,,���l,� m o, i1l Y IIIIIIIIILui 1',,1.-No,,i °rl/iIlpiy,ani,, om, 11110:6111,11011,1111111111111111111,0101,1,�r�Ii ,lI�
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ONE TIME PAY VENDOR 115238-5 ENERGY REBATE $50.00 80626500-52135 ENERGY CONSERVATION $50.00
PROGRAM
39682-0 ENERGY REBATE $50.00 80626500-52135 ENERGY CONSERVATION $50.00
PROGRAM
55-9158 ENERGY REBATE $150.00 80626500-52135 ENERGY CONSERVATION $150.00
PROGRAM
1213229 ENERGY REBATE $200.00 80626500-52135 ENERGY CONSERVATION $200.00
PROGRAM
162404 ENERGY REBATE $988.00 80626500-52135 ENERGY CONSERVATION $988.00
PROGRAM
113531-8 ENERGY REBATE $1,860.00 80626500-52135 ENERGY CONSERVATION $1,860.00
PROGRAM
54820-6 ENERGY REBATE $1,914.87 80626500-52135 ENERGY CONSERVATION $1,914.87
PROGRAM
114215-7 ENERGY REBATE $2,151.49 80626500-52135 ENERGY CONSERVATION $2,151.49
PROGRAM
DV072616 DEPOSIT REFUND-ALEX THOMAS $300.00 10022100-46350 PLAZA RENTAL $300.00
PLAZA
113506-0 UTILITIES REFUND $41.40 90100000-10421 UTILITY RECEIVABLES CLEARING $41.40
111962-7 UTILITIES REFUND $55.61 90100000-10421 UTILITY RECEIVABLES CLEARING $55.61
114848-5 UTILITIES REFUND $73.83 90100000-10421 UTILITY RECEIVABLES CLEARING $73.83
114620-8 UTILITIES REFUND $94.83 90100000-10421 UTILITY RECEIVABLES CLEARING $94.83
113611-8 UTILITIES REFUND $144.74 90100000-10421 UTILITY RECEIVABLES CLEARING $144.74
Vendor Total: $8,160.59
ONESOURCE DISTRIBUTORS LLC S5207650.001 SUPPLIES AS NEEDED $576.61 80000000-12104 INVENTORY-PURCHASES $576.61
S5188545.001 SUPPLIES AS NEEDED $95.67 80026120-54100 SUPPLIES $95.67
55124358.002 SUPPLIES AS NEEDED $199.82 80026120-54100 SUPPLIES $199.82
Vendor Total: $872.10
ern 11!:„If che l �i� � 0.i to.� r �. � i � � �1 �c It 1
l �11����n" � 111��1111P, ! . �III „mYgl `�1k ��mum 1 � 1II�,�1� "n�1 � Il�u� I G11i111111"lino J U I!d11.914111119111o1111, 1IIIIII; ? �m, mi , ,I. „ uu
OPERATING ENGINEER PUBLIC& 86138 AUG- HEALTH INS FOR SEPT 2016 $3,256.00 20700000-20524 NON-EMPLOYEE HEALTH $3,256.00
MISC EMPLOYEES 2016 INS.PREM
Vendor Total: $3,256.00
OREILLY AUTO PARTS 2707.242368 PARTS AS NEEDED $134.23 82024412-56130 EXTERNAL SERVICES $134.23
Vendor Total: $134.23
PETERSON TRUCKS INC 33099P PARTS AS NEEDED $92.73 10024220-56130 EXTERNAL SERVICES $92.73
260654P FREIGHT CHARGES $131.42 10024220-56130 EXTERNAL SERVICES $131.42
Vendor Total: $224.15
PHYSIO-CONTROL INC CM416095296 CREDIT MEMO ($276.05) 10521210-54100 SUPPLIES ($276.05)
416095296.0 DEFIBRILLATOR SERVICE $276.05 10521210-54100 SUPPLIES $276.05
SUPPORT
416134914 DEFIBRILLATOR SERVICE $358.04 80026400-54100 SUPPLIES $358.04
SUPPORT
116130857 DEFIBRILLATOR SERVICE $2,119.25 82024414-54100 SUPPLIES $1,059.63
SUPPORT
84024421-54100 SUPPLIES $1,059.62
Vendor Total: $2,477.29
POLYDYNE INC 1065741 NON-IONIC DRY POLYMER $951.50 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.19)
90000000-23237 DISTRICT USE TAX-MEASURE S ($4.76)
90000000-23013 STATE USE TAX LIABILITY ($71.36)
82024411-58202 WATER TREATMENT PLANT $77.31
CHEMICAL
82024411-58202 WATER TREATMENT PLANT $951.50
CHEMICAL
Vendor Total: $951.50
III 1,1,1iu lIr (yr ', I Vl;:,� acs 11"31)1., 1.7i ' 1 I, „1 orIl ,,, 1,mr„,1„ ifi'l� I n n 1111"V 12/ '
,�buulGNiY �N `Ylflr"'11-10,,,,,,,,,,,,,,,,,,,,tlivumIIII �o t r �',,,,,;111,,,,,,,,,,,„„ y3hM0 ) J I, ��yo�Y"
0 ,�w u�
hu'iiiii oN i imu mo'uo off@ nou�i�u niiii iou i�l�'''''' �� i 1„,,uiii iun ui ifllii,flo,,,,,iii�i�i iiiii �„,„„i,„„,,„„„' 9� �i"ii��i�., "I"���m�$��i1,' ��GG�
PORTOLA SYSTEMS INC 33478 I.T.SERVICES AS NEEDED $80.00 20922900-52100 CONTRACTED SERVICES $80.00
Vendor Total: $80.00
RAINBOW AGRICULTURAL 5333986-00 PARTS&MISC SUPPLIES AS $26.14 10022100-56120 EQUIPMENT MAINTENANCE 8 $26.14
SERVICES NEEDS REPAIR
5332353-00 PARTS&MISC SUPPLIES AS $27.30 84024425-56120 EQUIPMENT MAINTENANCE 8 $27.30
NEEDE REPAIR
5336084-00 PARTS&MISC SUPPLIES AS $81.62 10022100-54100 SUPPLIES $81.62
NEEDE
5336407-00 PARTS&MISC SUPPLIES AS $118.61 10022100-54100 SUPPLIES $118.61
NEEDE
5329047-00 PARTS&MISC SUPPLIES AS $43.24 10520210-54100 SUPPLIES $43.24
NEEDE
5335502-00 PARTS&MISC SUPPLIES AS $52.95 10520210-54100 SUPPLIES $52.95
NEEDE
5331883-00 PARTS&MISC SUPPLIES AS $54.05 10520210-54100 SUPPLIES $54.05
NEEDE
5333999-00 PARTS&MISC SUPPLIES AS $54.05 10520210-54100 SUPPLIES $54.05
NEEDE
5336133-00 PARTS&MISC SUPPLIES AS $86.48 10520210-54100 SUPPLIES $86.48
NEEDE
5336001-00 PARTS&MISC SUPPLIES AS $118.92 82024414-54100 SUPPLIES $118.92
NEEDE
Vendor Total: $663.36
READY SET GO LLC 53044 FINANCE PROJECT ASSISTANCE $1,995.00 10013400-52100 CONTRACTED SERVICES $1,462.50
84424422-52100 CONTRACTED SERVICES $532.50
Vendor Total: $1,995.00
REDWOOD CHILDRENS DV080216 16/17 ANNUAL DONATION-GRIP $10,000.00 63320210-52100 CONTRACTED SERVICES $10,000.00
SERVICES INC EDUCATION/GANG PREVENTI
Vendor Total: $10,000.00
REDWOOD COAST FUELS 0611500 CARDLOCK FUEL PURCHASES $320.18 10024220-56210 FUEL&FLUIDS $176.93
1„„„irt of ' hIn xks i I'ri u ��u;un II' „Ill„or",ID 1 1r1�ii m `1,1,1,/2,,,c111111 I G
Inv 111 s
wJ riJ! I aUaIIl01lIIIani td"i�,�w oo 1J� ��4010000111111100100,7111u�' I�UQI�DI������������1mi1����0�pri�; wimi
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REDWOOD COAST FUELS 0611500 CARDLOCK FUEL PURCHASES $320.18 77725200-56210 FUEL&FLUIDS $143.25
0607810 CARDLOCK FUEL PURCHASES,rtil ��� m
$239.23 77725200-56210 FUEL&FLUIDS $95.70
FYE 2
84024421-56210 FUEL&FLUIDS $143.53
0060353 CARDLOCK FUEL PURCHASES $8.80 82224413-80230 INFRASTRUCTURE $8.80
0596820 CARDLOCK FUEL PURCHASES $33.31 82224413-80230 INFRASTRUCTURE $33.31
0060008 CARDLOCK FUEL PURCHASES $63.65 82224413-80230 INFRASTRUCTURE $63.65
0060009 CARDLOCK FUEL PURCHASES $100.62 82224413-80230 INFRASTRUCTURE $100.62
6002811 CARDLOCK FUEL PURCHASES $117.01 82224413-80230 INFRASTRUCTURE $117.01
0610850 CARDLOCK FUEL PURCHASES $126.64 82224413-80230 INFRASTRUCTURE $126.64
0060562 CARDLOCK FUEL PURCHASES $137.70 82224413-80230 INFRASTRUCTURE $137.70
0611100 CARDLOCK FUEL PURCHASES $152.92 82224413-80230 INFRASTRUCTURE $152.92
0598470 CARDLOCK FUEL PURCHASES $153.16 82224413-80230 INFRASTRUCTURE $153.16
Vendor Total: $1,453.22
REXEL INC J782696 MISC ELECTRICAL SUPPLIES AS $14.79 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.07)
NE
80026120-54100 SUPPLIES $0.07
80026120-54100 SUPPLIES $14.79
J661417 ELECTRICAL EQUIPMENT AND $1,810.10 90000000-23237 DISTRICT USE TAX-MEASURE S ($8.41)
SUPPL
82024411-56120 EQUIPMENT MAINTENANCE& $8.41
REPAIR
82024411-56120 EQUIPMENT MAINTENANCE& $1,810.10
REPAIR
Vendor Total: $1,824.89
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��,.� ���/�(�(p�1////( l i4 f�{�G,� N4 Ih mVl�„�q�p� �Jl� �mr�BaWppq�,, ii1p, :1 1'9f �di,Jyii1im, � 0m,�,,, ��
����0 11111ll�ll f I I VIII I I I(IIII Illli”II���III)}I�����������������������������I"�1 N I17��II IIID �m� ,,� Illl l 111 llll 1111 1111 Flit
u�l...� �ld l llllllll SII ' ���Illl l 111 l�lll IIII11111 �il( � '1 (IIII IIII ii111�I��WIIIIII1IIII 1I 111014 I�111III1111111�����������������
RURAL PIG MANAGEMENT INC C00073116 FURNISH ALL LABOR,MATERIAL $2,500.00 70024500-52100 CONTRACTED SERVICES $2,500.00
SE
Vendor Total: $2,500.00
SACRAMENTO SHERIFF DEPT DV 080216 BASIC PEER SUPPORT TRAINING $155.00 20620231-57100 CONFERENCE&TRAINING $155.00
TRAINING TRUST FUND
Vendor Total: $155.00
SAN DIEGO POLICE EQUIPMENT 623721 RECHARGABLE FLASHLIGHT $322.13 10520210-54100 SUPPLIES $322.13
CO
623784 POLICE AND PRISON EQUIPMENT $16,083.60 63020210-54100 SUPPLIES $16,083.60
AN
Vendor Total: $16,405.73
SANTA ROSA JUNIOR COLLEGE AR16-02287 EVOC TRAINING $236.50 10520210-57100 CONFERENCE&TRAINING $236.50
Vendor Total: $236.50
SEAN KAESER DV 080216 16/17 ANNUAL BUY FUND $2,000.00 10520210-54100 SUPPLIES $2,000.00
Vendor Total: $2,000.00
SHARON WEDEGAERTNER DV 080116 INSTRUCTOR $2,429.00 10022850-52100 CONTRACTED SERVICES $2,429.00
Vendor Total: $2,429.00
SIERRA CHEMICAL SLS10036446 SODIUM HYDROCHLORITE 12.5% $3,150.00 84024425-58202 WATER TREATMENT PLANT $3,150.00
PER CHEMICAL
Vendor Total: $3,150.00
SILVA SEPTIC INC 64459 PORTAL RESTROOM RENTAL $137.31 80100000-80230 INFRASTRUCTURE $137.31
SERVICES
Vendor Total: $137.31
SIRI GRADING&PAVING INC 070516 Spec 15-17 GHM Landscape Impro $93,282.50 31022700-80230 INFRASTRUCTURE $93,282.50
Vendor Total: $93,282.50
SONOMA MEDIA INVESTMENTS 2749881 EMPLOYMENT AD-IT NETWORK $961.00 10016100-54162 HR-ADVERTISING $961.00
LLC SPECIALIST I OR II
11' 00 lt 11h„1 '1111111.. eou ..1z1�lr� uii � , �,� � i;l„ re� � „turR,III is,uii° �, �L ��
In /'C C/L
�y,y�wlYlll�P� 1� tlY �nna,,,,,,,. P r rU�lel ful 1„ (QUI II Ula igUi 11 Ml 'Q W.„( r�9I �,j mml 1i y y
Igt,'ii�l i,1,1'iN ii ohl"io 1,11i im IIIIIIIIIIIIIIIIIIIIIIIIIIIIIio�i�r 'ii,imiii1lliir i�m�111,iiti ���iloi"Yl lllllll4,010 idmdmr imliiifliiiui� 10111111111'imi iiViiriii��um l�m um�iuiuul�I� u d i�����4�ui�lu�;PI A����� U,,,.
SONOMA MEDIA INVESTMENTS 2749882 EMPLOYMENT ADS-HR ANALYST $1,057.40 10016100-54162 HR-ADVERTISING $1,057.40
LLC
Vendor Total: $2,018.40
SPACE DV 080216 16/17 ANNUAL DONATION $5,000.00 63320210-52100 CONTRACTED SERVICES $5000.00
Vendor Total: $5,000.00
STAPLES CREDIT PLAN 27107 RENTAL OR PURCHASE OF MISC $51.34 10520210-56120 EQUIPMENT MAINTENANCE& $51.34
EQU REPAIR
CM3016703 CREDIT MEMO ($1,389.96) 10520210-54201 PRISONER EXPENSE ($46.45)
10520210-54201 PRISONER EXPENSE ($38.80)
90000000-23219 PUMPKINFEST ($21.40)
90000000-23219 PUMPKINFEST ($19.46)
10024220-54130 PW-SAFETY ($30.79)
75017110-54100 SUPPLIES ($224.58)
77725200-54100 SUPPLIES ($107.04)
80026400-54100 SUPPLIES ($353.53)
80026400-54100 SUPPLIES ($86.49)
82024411-54100 SUPPLIES ($52.00)
82024411-54100 SUPPLIES ($50.86)
82024414-54100 SUPPLIES ($54.04)
84024425-54100 SUPPLIES ($304.52)
3016703 RENTAL OR PURCHASE OF MISC $1,389.96 10520210-54201 PRISONER EXPENSE $38.80
EQU
10520210-54201 PRISONER EXPENSE $46.45
90000000-23219 PUMPKINFEST $19.46
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STAPLES CREDIT PLAN 3016703 RENTAL OR PURCHASE OF MISC $1,3891.86 000-23219MPUMPKNFSTouliirilr11$ P1II
0
EQU
10024220-54130 PW-SAFETY $30.79
75017110-54100 SUPPLIES $224.58
77725200-54100 SUPPLIES $107.04
80026400-54100 SUPPLIES $86.49
80026400-54100 SUPPLIES $353.53
82024411-54100 SUPPLIES $50.86
82024411-54100 SUPPLIES $52.00
82024414-54100 SUPPLIES $54.04
84024425-54100 SUPPLIES $304.52
CM3017510 CREDIT MEMO ($1,818.09) 10022300-54106 SPECIALTY SUPPLIES ($67.04)
10022300-54106 SPECIALTY SUPPLIES ($17.57)
10011100-54100 SUPPLIES ($11.88)
10012200-54100 SUPPLIES ($24.30)
10012200-54100 SUPPLIES ($17.28)
10022810-54100 SUPPLIES ($240.28)
10022810-54100 SUPPLIES ($69.18)
10022840-54100 SUPPLIES ($626.13)
80026400-54100 SUPPLIES ($48.65)
80026400-54100 SUPPLIES ($47.56)
82024411-54100 SUPPLIES ($367.60)
82024411-54100 SUPPLIES ($81.08)
82024411-54100 SUPPLIES ($31.98)
11I.,liu h"1. z, IIPresent nt , 00°1.0ir. u 11'00 e 110 1170,,001 10',',$./1,,2/ 0:1111,',)1,,,11111r;
I rim 1,dice n
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STAPLES CREDIT PLAN CM3017510 CREDIT MEMO ($1,818.09) 84024425-54100 SUPPLIES ($166.18)
84024425-54100 SUPPLIES ($129.73)
84024425-54100 SUPPLIES ($37.83)
84024425-54100 SUPPLIES $166.18
3017510 RENTAL OR PURCHASE OF MISC
ECU $1,818.09 10022300-54106 SPECIALTY SUPPLIES $17.57
10022300-54106 SPECIALTY SUPPLIES $67.04
10011100-54100 SUPPLIES $11.88
10012200-54100 SUPPLIES $17.28
10012200-54100 SUPPLIES $24.30
10022810-54100 SUPPLIES $69.18
10022810-54100 SUPPLIES $240.28
10022840-54100 SUPPLIES $626.13
80026200-54100 SUPPLIES $48.65
80026400-54100 SUPPLIES $37.83
80026400-54100 SUPPLIES $47.56
82024411-54100 SUPPLIES $31.98
82024411-54100 SUPPLIES $81.08
82024411-54100 SUPPLIES $367.60
84024425-54100 SUPPLIES ($166.18)
84024425-54100 SUPPLIES $129.73
84024425-54100 SUPPLIES $166.18
3307683964 SUPPLIES AS NEEDED $18.26 10012200-54100 SUPPLIES $18.26
3307683985 SUPPLIES AS NEEDED $47.79 10012200-54100 SUPPLIES $4779
I ,. , Illm �rI „ � "p i � 12/ W��
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ppp Ik I1111111"" ¢,,�r*di
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lili iliil�ll'llil1lullUllii�flli,luu� I� JIJJIJIIJ//l// �I9il�lil�����N„I� �"mi•��",, II �I 11111611111 VIII
�U illi N� II� Illl llll�llfll 11111 ISI IIIIInI I�I101�l� ll l�ii lA/ a ��� ""
STAPLES CREDIT PLAN 3307683987 SUPPLIES AS NEEDED $52.78 10012200-54100 SUPPLIES $52.78
26732 RENTAL OR PURCHASE OF MISC $78.36 10013400-54100 SUPPLIES $78.36
EQU
CM3017080 CREDIT MEMO ($1,467.52) 10022810-54100 SUPPLIES ($79.98)
10022810-54100 SUPPLIES ($16.53)
20922900-54100 SUPPLIES ($31.36)
20922900-54100 SUPPLIES $9.73
69122700-54100 SUPPLIES ($48.42)
77725200-54100 SUPPLIES ($324.32)
77725200-54100 SUPPLIES ($273.45)
77725200-54100 SUPPLIES ($83.08)
80026110-54100 SUPPLIES ($16.21)
80026400-54100 SUPPLIES ($90.80)
80026400-54100 SUPPLIES ($49.73)
80026400-54100 SUPPLIES ($44.94)
82024411-54100 SUPPLIES ($368.63)
82024411-54100 SUPPLIES ($49.80)
3307683971 CREDIT MEMO ($9.30) 10022810-54100 SUPPLIES ($9.30)
3307683976 CREDIT MEMO ($9.30) 10022810-54100 SUPPLIES ($9.30)
3307683968 SUPPLIES AS NEEDED $5.40 10022810-54100 SUPPLIES $5.40
3307683973 SUPPLIES AS NEEDED $9.30 10022810-54100 SUPPLIES $9.30
3307683978 SUPPLIES AS NEEDED $9.30 10022810-54100 SUPPLIES $9.30
1! Ib Wlli� ���i ��niuimVII�A. �u�u �i e 'R
�� �r« SII w";��N a n1 ,1i,n����
!�yywri ,r Ilau� Illllllu �����(ra��rjllllrlli,,/((�,IlUll
IA
ra L�ln r..��uv� 611. a Y'hli'^"l j X1 II
i i liii�11111111111111111
i �i iii ii 1001 iii Iou iflIbi i��ui i�if 111111 i11�11:111 i�iir l�a viii'1�ii l�ii l liiiii illli,i
STAPLES CREDIT PLAN 3307683966 SUPPLIES AS NEEDED $34.50 10022810-54100 SUPPLIES $34.50
3307683980 SUPPLIES AS NEEDED $80.43 10022810-54100 SUPPLIES $80.43
3017080 RENTAL OR PURCHASE OF MISC $1,467.52 10022810-54100 SUPPLIES $16.53
EQU
10022810-54100 SUPPLIES $79.98
20922900-54100 SUPPLIES ($9.73)
20922900-54100 SUPPLIES $31.36
69122700-54100 SUPPLIES $48.42
77725200-54100 SUPPLIES $83.08
77725200-54100 SUPPLIES $273.45
77725200-54100 SUPPLIES $324.32
80026110-54100 SUPPLIES $16.21
80026400-54100 SUPPLIES $44.94
80026400-54100 SUPPLIES $49.73
80026400-54100 SUPPLIES $90.80
82024411-54100 SUPPLIES $49.80
82024411-54100 SUPPLIES $368.63
26781 RENTAL OR PURCHASE OF MISC ($108.11) 10022840-54100 SUPPLIES ($108.11)
EQU
30332 RENTAL OR PURCHASE OF MISC $29.17 10023100-54100 SUPPLIES $29.17
EQU
3307683982 SUPPLIES AS NEEDED $60.07 20413500-54100 SUPPLIES $60.07
18485 RENTAL OR PURCHASE OF MISC $59.46 69122700-54100 SUPPLIES $59.46
EQU
32547 RENTAL OR PURCHASE OF MISC $32.42 70024500-54100 SUPPLIES $32.42
EQU
Lug °II �,,, UII ca D �uii� Au �w „h iii° e �„�our tor
I II ,oul n a,���1111 1�1�m Ell III .n 21 1 6
I� wN Ii Mli P A
�iallpl f IIIc
ryrypp mr. J1� �y��p l I. „1111'0 ll I�Lnpnn�ll il�,,,,II bY�,uuvuyirll.-0lFll(� uypI 1 Emil,I,'�r�.nnfi��(, am/4%j"�,,,.I�I ,uygy'
1�J' IIIIIIII IT
� .,,,,000"1"1"01'11111111110111'IIII IIIII IIII ������� �Il llii llilllllllllllll lllll llll 1 (1101 111111111 0110 01110ll10 IIIIIIIIIIII IIII 1 Illi'luo 1 '1I011IIIllll IIIII ill ll9 III ii 191.I�Vllll Ili Ill' in l�l liiil lilll llilll"��'lo
STAPLES CREDIT PLAN 63922 RENTAL OR PURCHASE OF MISC $32.43 73022600-54100 SUPPLIES $32.43
ECU
3307683961 SUPPLIES AS NEEDED $410.86 73022600-54100 SUPPLIES $410.86
27977 RENTAL OR PURCHASE OF MISC $10.01 77725200-54100 SUPPLIES $10.01
EQU
63507 RENTAL OR PURCHASE OF MISC $25.16 82024411-54100 SUPPLIES $25.16
EQU
26683 RENTAL OR PURCHASE OF MISC $100.52 82024411-54100 SUPPLIES $100.52
EQU
62600 RENTAL OR PURCHASE OF MISC $197.00 82024411-54100 SUPPLIES $197.00
ECU
26210 RENTAL OR PURCHASE OF MISC $53.46 84024421-54100 SUPPLIES $53.46
EQU
30143 RENTAL OR PURCHASE OF MISC $83.21 84024421-54100 SUPPLIES $83.21
EQU
65004 RENTAL OR PURCHASE OF MISC $40.57 84024425-54100 SUPPLIES $40.57
EQU
64423 RENTAL OR PURCHASE OF MISC $109.44 84024425-54100 SUPPLIES $109.44
EQU
Vendor Total: $1,504.53
SUNCOAST RESEARCH LABS INC 33097 WATER AND WASTEWATER $3,232.19 84024421-54100 SUPPLIES $3,232.19
TREATING
Vendor Total: $3,232.19
SURVALENT TECHNOLOGY DV 080816 SYSTEM TRAINING 2016-WA $2,000.00 80026130-57100 CONFERENCE&TRAINING $2,000.00
CORP
Vendor Total: $2,000.00
SWANK MOTION PICTURES INC RG 2209445 MOVIE RENTAL-MINIONS MOVIE $578.00 90000000-23235 MOVIES IN THE PLAZA $578.00
Vendor Total: $578.00
TEAM GHILOTTI INC 815805 N.STATE SEWER MAIN PROJECT $16,731.83 84424422-80230 INFRASTRUCTURE $16,731.83
SP
Vendor Total: $16,731.83
11
��� ��� ;711 ar ai0111J.q II Olih�,uU �Ir 1111�pw ii((llffOJl rN'I �9I��
�. ��� II11100111111w 11.��Il�i ���lll���l�1,,I1 II1 060611
+ 1111 ,, 'mid i�iii ilii'uiii mim lalifll�I,��« 111111417010 i;Yhp"��� 'iiVlluiinmi{iiiuii �llliimli iioi imi im miuiii`rmiiil 1iiiii i"� ���1111���������1J111111�Jr�
THANKSGIVING COFFEE 0375864 MISC COFFEE SUPPLIES AS $50.75 73022600-54100 SUPPLIES $50.75
COMPANY NEEDED
Vendor Total: $50.75
THE OKONITE COMPANY 11940 ELECTRICAL CABLES AND WIRES $17,156.19 80000000-12104 INVENTORY-PURCHASES $17,156.19
(N
Vendor Total: $17,156.19
THE SACRAMENTO BEE 528955 EMPLOYMENT ADS-LINEMAN $680.30 80026400-57300 MEMBERSHIPS& $680.30
SUBSCRIPTIONS
Vendor Total: $680.30
THURSTON AUTO PLAZA 192243 PARTS&SERVICE REPAIRS AS $67.55 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.31)
NEE
84024425-56130 EXTERNAL SERVICES $0.31
84024425-56130 EXTERNAL SERVICES $67.55
DV 080216 2016 ADULT SOFTBALL $390.00 10022822-44915 RECREATION PROGRAM INCOME $390.00
Vendor Total: $457.55
THURSTON HONDA 37286 PARTS AS NEEDED $84.57 90000000-23237 DISTRICT USE TAX-MEASURES ($0.32)
10520210-56130 EXTERNAL SERVICES $0.32
10520210-56130 EXTERNAL SERVICES $84.57
Vendor Total: $84.57
TRACTOR SUPPLY CREDIT PLAN 298275 MISCELLANEOUS SUPPLIES AS $149.73 84024425-56120 EQUIPMENT MAINTENANCE& $149.73
NEED REPAIR
297904 MISCELLANEOUS SUPPLIES AS $160.34 84024425-56120 EQUIPMENT MAINTENANCE& $160.34
NEED REPAIR
299711 MISCELLANEOUS SUPPLIES AS $54.05 10520210-56130 EXTERNAL SERVICES $54.05
NEED
161422 MISCELLANEOUS SUPPLIES AS $243.14 10024220-54102 SMALL TOOLS $243.14
NEED
U mu rim�o m tl
�Il„���,liie� ul''"°111,e Ilm���. Ill o��� ire �� >l �jII 1[11,i� III ��ii�u 11 "G 1 2/.w 16
U'�Ui;��r �(Wylllll Q�II..., ��I, �n �f�Il1 111 "�%�(((((JJwl..���Q��Q�1111,rni �11J1� %iii �u„Ili ''i m, ,.Illljiiiil,,, , "viiiii ,III/no��� �II
l �TRAO�ITOR��PPLY CREDIT PLAN�21 9729 r�� MI��CE„LLANEOUS S LIES i�i�f �VNuI S $72 �� �1 Ill ai iiiiii iOS, IIU IESlullmf l'i�lill�a ii. id l l Jwa,a 'hi Illl ii� 111 ���������������������
-54100
il
NEED $72.56
Vendor Total: $679.82
TYCO FIRE&SECURITY(US) 78720604 HALON SAFETY $488.50 20822500-56300 BUILDING MAINT&REPAIR $488.50
MANAGEMENT INC TEST/INSPECTION
Vendor Total: $488.50
UKIAH AUTO PARTS 947125 AUTO&MACHINE PARTS& $70.04 82024411-56120 EQUIPMENT MAINTENANCE& $70.04
MATERIA REPAIR
949720 AUTO&MACHINE PARTS& $3.23 84024425-56120 EQUIPMENT MAINTENANCE& $3.23
MATERIA REPAIR
950076 AUTO&MACHINE PARTS& $5.99 84024425-56120 EQUIPMENT MAINTENANCE& $5.99
MATERIA REPAIR
949719 AUTO&MACHINE PARTS& $59.52 84024425-56120 EQUIPMENT MAINTENANCE& $59.52
MATERIA REPAIR
950501 AUTO&MACHINE PARTS& $118.70 84024425-56120 EQUIPMENT MAINTENANCE& $118.70
MATERIA REPAIR
950432 AUTO&MACHINE PARTS& $206.20 84024425-56120 EQUIPMENT MAINTENANCE& $206.20
MATERIA REPAIR
949991 AUTO&MACHINE PARTS& $6.91 20324100-56112 EQUIPMENT PARTS FOR RESALE $6.91
MATERIA
950067 AUTO&MACHINE PARTS& $12.95 20324100-56112 EQUIPMENT PARTS FOR RESALE $12.95
MATERIA
950149 AUTO&MACHINE PARTS& $16.18 20324100-56112 EQUIPMENT PARTS FOR RESALE $16.18
MATERIA
950000 AUTO&MACHINE PARTS& $18.42 20324100-56112 EQUIPMENT PARTS FOR RESALE $18.42
MATERIA
950150 AUTO&MACHINE PARTS& $24.30 20324100-56112 EQUIPMENT PARTS FOR RESALE $24.30
MATERIA
949000 AUTO&MACHINE PARTS& $7.37 10022500-56130 EXTERNAL SERVICES $7.37
MATERIA
951617 AUTO&MACHINE PARTS& $2.38 10024220-56130 EXTERNAL SERVICES $2.38
MATERIA
949744 AUTO&MACHINE PARTS& $3.22 10024220-56130 EXTERNAL SERVICES $3.22
MATERIA
947686 AUTO&MACHINE PARTS& $48.98 10024220-56130 EXTERNAL SERVICES $48.98
MATERIA
L'iiii��„ ��,
'""'1[1 � . ,�. Ili°� ou .0 ��,1iiii � �� in ��i � Apl„ i����Fo, .��dr „ 11 „n� 'V .
�� l //( «ff �r�igUU,iI,,,�w Illb IL.��lhg,,,,y: I1p111 JJI,,,,,,, f�gpUVVi,,,q:�p IIIrJ WJ urrrq liillli ll�V���IL,,���� ,�irlJlIIU1 �w1 ;„„ill I , p�IJI�arrll. «fI,�tW r �lfrrlp«ipinr�'� r�lll� �� fl�:
a�,��� �'"'lr�ffffffff �pa� �����n����� fly i.�mi w,�,� �U� �i.'ry�i,� ((((( (,,it m, /��1,�y��°C,.. I:� 1Y �wy(6.�✓„®m �� � ,,,01.�.,4�.Ijci, jm �,C,�La;�+.� um, ��I1I�^,� .� ���
�IIVI IIIII����������IIII �����II�II I�I���� �������II������������11/lllll������������� ������i�I���i N� li ��� ��������uhf_lnR„ �I ml„ l��l 1111����1"ii Iii i IF II I�i'i�li���iii �����������iii i�r i�Iii iii��ii il$��ii��i Ilii ioi�i iii iii��uo�o ioi n ami il��Vim I ui�Iii�R iii iii��I� m��l dim iii�i0� ����������
UKIAH AUTO PARTS 947730 AUTO&MACHINE PARTS& $5.98 10520210-56130 EXTERNAL SERVICES $5.98
MATERIA
947846 AUTO&MACHINE PARTS& $5.98 10520210-56130 EXTERNAL SERVICES $5.98
MATERIA
951615 AUTO&MACHINE PARTS& $10.48 10520210-56130 EXTERNAL SERVICES $10.48
MATERIA
951287 AUTO&MACHINE PARTS& $11.34 10521210-56130 EXTERNAL SERVICES $11.34
MATERIA
948626 AUTO&MACHINE PARTS& ($73.73) 80026400-56130 EXTERNAL SERVICES ($73.73)
MATERIA
947879 AUTO&MACHINE PARTS& $4.78 80026400-56130 EXTERNAL SERVICES $4.78
MATERIA
950295 AUTO&MACHINE PARTS& $7.11 80026400-56130 EXTERNAL SERVICES $7.11
MATERIA
947898 AUTO&MACHINE PARTS& $58.84 80026400-56130 EXTERNAL SERVICES $58.84
MATERIA
947847 AUTO&MACHINE PARTS& $252.94 80026400-56130 EXTERNAL SERVICES $252.94
MATERIA
947690 AUTO&MACHINE PARTS& $7.03 84024421-56130 EXTERNAL SERVICES $7.03
MATERIA
951283 AUTO&MACHINE PARTS& $9.71 84024421-56130 EXTERNAL SERVICES $9.71
MATERIA
948719 AUTO&MACHINE PARTS& $15.74 84024421-56130 EXTERNAL SERVICES $15.74
MATERIA
947090 AUTO&MACHINE PARTS& $119.17 84024425-56130 EXTERNAL SERVICES $119.17
MATERIA
Vendor Total: $1,039.76
UKIAH CAR CENTER LLC 120860 PARTS&SERVICE REPAIRS AS $14.46 10520210-56130 EXTERNAL SERVICES $14.46
NEE
120822 PARTS&SERVICE REPAIRS AS $34.81 10520210-56130 EXTERNAL SERVICES $34.81
NEE
120852 PARTS&SERVICE REPAIRS AS $544.23 10520210-56130 EXTERNAL SERVICES $544.23
NEE
CM120697 PARTS&SERVICE REPAIRS AS ($81.10) 82024411-56130 EXTERNAL SERVICES ($81.10)
NEE
120676 PARTS&SERVICE REPAIRS AS $57.48 82024411-56130 EXTERNAL SERVICES $57.48
NEE
List of d'711im ;11(.7, D ,, , r Apj no 11„ 7,01 10'I :'';''HI/12P�,n ��
fUllm 11 j vUiii////JH(lrr rim rrrlffJllluliirprr drrrro r/ii//",vwru �q (( ((11111,.
�UIfIUU 11II�WI0000011.i t pm ir iil �� l�/ml l/Ill''1 u�(1hl� �L�i lll�l ��u��'W �� � �i mll�iWJii uU:P � N ii "11
III llliu��h 1 Vl un 1U0.;11111011'rludoi uoi nn Wii II II 1100 00 imu lei mn�li o Imioluo0i nui im� uiuuiiiui.;i `mnmI illi I lh l;'
UKIAH CAR CENTER LLC 120697 PARTS&SERVICE REPAIRS AS $211.30 82024411-56130 EXTERNAL SERVICES $211.30
NEE
120864 PARTS&SERVICE REPAIRS AS $3.46 20324100-58510 REIMBRSABLE JOBS $3.46
NEE
120846 PARTS&SERVICE REPAIRS AS $4.68 20324100-58510 REIMBRSABLE JOBS $4.68
NEE
120927 PARTS&SERVICE REPAIRS AS $20.74 20324100-58510 REIMBRSABLE JOBS $20.74
NEE
120956 PARTS&SERVICE REPAIRS AS $22.34 20324100-58510 REIMBRSABLE JOBS $22.34
NEE
120854 PARTS&SERVICE REPAIRS AS $256.01 20324100-58510 REIMBRSABLE JOBS $256.01
NEE
120964 PARTS&SERVICE REPAIRS AS $364.04 20324100-58510 REIMBRSABLE JOBS $364.04
NEE
Vendor Total: $1,452.45
UKIAH DAILY JOURNAL 16/17-1643 52 WEEK SUBSCRIPTION $148.18 10018000-52100 CONTRACTED SERVICES $148.18
Vendor Total: $148.18
UKIAH HIGH SCHOOL DV 080216 16/17 ANNUAL $1,000.00 63320210-52100 CONTRACTED SERVICES $1,000.00
SPONSORSHIP/PLEDGE
Vendor Total: $1,000.00
UKIAH OXYGEN 429562 EQUIPMENT MAINTENANCE $40.91 10520210-56130 EXTERNAL SERVICES $40.91
Vendor Total: $40.91
ULINE 78772495 SUPPLIES AS NEEDED $945.89 10012200-54100 SUPPLIES $119.95
20822500-54100 SUPPLIES $825.94
Vendor Total: $945.89
UNDERGROUND SERVICE ALERT 16070322 ANNUAL 811 FEES $671.35 82024414-57300 MEMBERSHIPS& $671.35
OF SUBSCRIPTIONS
16070878 ANNUAL 811 FEES $383.16 84024421-57300 MEMBERSHIPS& $383.16
SUBSCRIPTIONS
Vendor Total: $1,054.51
1.1lIr41�. InIn 'riwll�° � °r�0� Illuii alrl111 iiii 1 11,1•11 8/1221'��h"
In eau •rI„„eau.,„
gnaNu D anm„rr, ar III IVI «(( r,,,,, II1111111 '11.I 1111111m1 «'�
1` (llrl+ QI I✓, �!!!!!!!!!!!C!llOrrar"""` ��/// /��� lJllflllllrrrllll'Q nffr- ((( r ,rrr
'IrrIp 01,1,.„1
Iw` IIII'l N,IUB ,,:fo Ili pr nw Y(((�( �m�. „,J � l�yrµu,W,mY�U ��� N'i/�///(1 11 JlJl�liII {/ MAIM
I.O%lli(i.,,,I umr„oI I
IIII IIIII I���llll111111 I I..1--^r'r�`�0:100”,tl/r fa- l 111III I III III IIII III II 111111164 II IIII Illln 111111111 111111 l e'I I IIII I�I11111A� q�.J�11 I LU, 1111111111111°MIND I�I�IIh"'11 II IN IIIUI MI N W". II01(I�III VIII MUM M M IN III II IIIII,11�1,milli
l III
UNITED SITE SERVICES 114-4220193 PORTABLE TOILET RENTAL $249.19 10022100-52100 CONTRACTED SERVICES $249.19
114-4215461 PORTABLE TOILET RENTAL $136.29 80026330-52100 CONTRACTED SERVICES $136.29
Vendor Total: $385.48
UNIVAR USA INC SJ756493 SODIUM HYDROXIDE 30% $3,649.30 82024411-58202 WATER TREATMENT PLANT $3,649.30
(CAUSTIC CHEMICAL
Vendor Total: $3,649.30
UPS 0000619R5430 SHIPPING SERVICES $13.70 80026400-52100 CONTRACTED SERVICES $13.70
6
Vendor Total: $13.70
US POST OFFICE DV 080416 PERMIT#243;2016 FALL $2,500.00 10022850-54100 SUPPLIES $2,500.00
RECREATION GUIDE POSTAGE
Vendor Total: $2,500.00
UTILITY TREE SERVICE INC 70P84816 ROADSIDE,GROUNDS, $3,748.00 80026110-52100 CONTRACTED SERVICES $3,748.00
RECREATIONA
71050516 ROADSIDE,GROUNDS, $5,200.35 80026110-52100 CONTRACTED SERVICES $5,200.35
RECREATIONA
71Z99616 ROADSIDE,GROUNDS, $5,340.90 80026110-52100 CONTRACTED SERVICES $5,340.90
RECREATIONA
Vendor Total: $14,289.25
VALLEY AUTO CENTER INC 255628 MISC PARTS AS NEEDED $2.15 84024425-56120 EQUIPMENT MAINTENANCE 8 $2.15
REPAIR
Vendor Total: $2.15
VAN LANT&FANKHANEL 080116 AUDIT SVCS,5-YEAR $13,500.00 10013400-52100 CONTRACTED SERVICES $13,500.00
AGREEMENT
Vendor Total: $13,500.00
WAXIE SANITARY SUPPLY 76110176 JANITORIAL SUPPLIES,GENERAL $2,315.25 20822500-54100 SUPPLIES $2,180.70
L
69122700-54100 SUPPLIES $134.55
Vendor Total: $2,315.25
List r „r v
p Hmp 'rgm4 iXNN �����ld�Drcrcrcrcan�a .u,ra V" 6ee' 11 Kr GAAP ma r4 N�D h�q l Pr'.�IIP �"f� w','iliOiUi :„„11,pgNpi»»g�
'uowii'il uMriiio 11ioi11;' Bio oiiui`'i i mniii iui11iir uii'uui m I imioiii i i i 11 4� � �M����/����/0////oDl� d)i idi i�I Do IIW ii"'dh'1100 im w hi Dm'11 N1 ��������uaaUU.
WEST YOST ASSOCIATED 2030206 PREP OF 2015 URBAN WATER $1,668.00 82024410-52100 CONTRACTED SERVICES $1,668.00
MGMT
Vendor Total: $1,668.00
WILLOW COUNTY WATER DIST 61154-07/22/16 UTILITIES $29.29 84024425-58201 WATER PURCHASES $29.29
Vendor Total: $29.29
YUBA COMMUNITY COLLEGE DV 080516 ADVANCED WATER $148.00 82024411-57100 CONFERENCE 8 TRAINING $148.00
DISTRICT DISTRIBUTION CLASS
REGISTRATION
Vendor Total: $148.00
INVOICE TOTAL: $455,067.78
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Theoilierlung iist of bflIs payabie as reviewed and approved for. payment.
Signature
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ACCOUNTEMPS 46174163 TEMPORARY SERVICES- $961.88 10013400-52100 CONTRACTED SERVICES $270.00
PURCHASIN
20413500-52100 CONTRACTED SERVICES $691.88
46219833 TEMPORARY SERVICES- $1,080.00 10013400-52100 CONTRACTED SERVICES $109.69
PURCHASIN
10013400-52100 CONTRACTED SERVICES $160.31
20413500-52100 CONTRACTED SERVICES $210.94
20413500-52100 CONTRACTED SERVICES $599.06
Vendor Total: $2,041.88
AFLAC 371561 AUG 2016-AFLAC ACCT NO. $7,018.36 20700000-20527 SECTION 125(CANCER&LIFE) $7,016.36
J6482
Vendor Total: $7,018.36
ALHAMBRA NATIONAL WATER 5109554 DRINKING WATER SERVICES $125.37 69122700-54100 SUPPLIES $18.69
080616
77725200-54100 SUPPLIES $30.64
84024425-54100 SUPPLIES $76.04
Vendor Total: $125.37
ALONZO FRIAS TA 08/15- TRAVEL ADVANCE $1,526.40 82024411-57100 CONFERENCE&TRAINING $1,526.40
12/12/16
Vendor Total: $1,526.40
ALPHA ANALYTICAL 6073076-UKIAH MISCELLANEOUS LABORATORY $60.00 82024411-52100 CONTRACTED SERVICES $60.00
LABORATORIES INC WORK
6071842-UKIAH MISCELLANEOUS LABORATORY $70.00 82024411-52100 CONTRACTED SERVICES $70.00
WORK
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ALPHA ANALYTICAL 6072437-UKIAH MISCELLANEOUS LABORATORY $170.00 82024411-52100 CONTRACTED SERVICES $170.00
LABORATORIES INC WORK
6072876-UKIAH MISCELLANEOUS LABORATORY $170.00 82024411-52100 CONTRACTED SERVICES $170.00
WORK
Vendor Total: $470.00
ANN BAKER #4 GHM CONST.ADMIN&EXHIBIT $38,151.32 31022700-80230 INFRASTRUCTURE $38151.32
DEV
Vendor Total: $38,151.32
BONA MARKETPLACE SF-D 17600 FRAMING SERVICES $238.96 90000000-23226 CONCERT SERIES $238.96
Vendor Total: $238.96
BOUTIN JONES INC 94335 LEGAL RETAINER FOR UVSD $5,518.90 84424422-52100 CONTRACTED SERVICES $5,518.90
LITIGA
Vendor Total: $5,518.90
BSN SPORTS 7388463 TENNIS NETS $390.10 90000000-23231 TENNIS NETS $390.10
Vendor Total: $390.10
CA SOCIETY OF MUNICIPAL DV080316 REGISTRATION FEES $75.00 10013400-57100 CONFERENCE&TRAINING $75.00
FINANCE OFFICERS
17804 MEMBERSHIP FEES $55.00 10013400-57300 MEMBERSHIPS& $55.00
SUBSCRIPTIONS
Vendor Total: $130.00
CANON SOLUTIONS AMERICA 4019836220 COPIER LEASE&USAGE $1,307.76 10012200-56120 EQUIPMENT MAINTENANCE& $673.06
INC REPAIR
10012200-54100 SUPPLIES $634.70
Vendor Total: $1,307.76
CEDRIC CROOK TA 09/07- TRAVEL ADVANCE $568.25 10520210-57100 CONFERENCE&TRAINING $568.25
09/10/16
Vendor Total: $568.25
CHOUINARD&MYHRE INC 1608072 Software Maintenance/Support $3,427.34 20922900-56120 EQUIPMENT MAINTENANCE& $3,427.34
REPAIR
Vendor Total: $3,427.34
,. ru,1"11 �:"It; 1„1,1,13,„„ : 0IP'iiir soil- 11 �;1f, �U " ��.� 0 °l ,, 11 10, 2116
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CODE PUBLISHING COMPANY 54004 CODIFICATION SERVICES AS $64.35 10011100-52100 CONTRACTED SERVICES $64.35
PER A
Vendor Total: $64.35
COMCAST 4635-08/10116 UTILITIES $252.31 10011100-55100 TELEPHONE $2.40
10012100-55100 TELEPHONE $9.61
10012200-55100 TELEPHONE $7.21
10013400-55100 TELEPHONE $10.81
10016100-55100 TELEPHONE $4.81
10017100-55100 TELEPHONE $2.40
10022810-55100 TELEPHONE $1.20
10022810-55100 TELEPHONE $7.21
10023100-55100 TELEPHONE $9.61
10023320-55100 TELEPHONE $2.40
10024210-55100 TELEPHONE $9.61
10024220-55100 TELEPHONE $2.40
10520210-55100 TELEPHONE $0.02
10520210-55100 TELEPHONE $60.07
10521210-55100 TELEPHONE $26.43
20413500-55100 TELEPHONE $2.40
20513300-55100 TELEPHONE $22.83
20620231-55100 TELEPHONE $7.21
20922900-55100 TELEPHONE $9.61
64020213-55100 TELEPHONE $2.40
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two um a �� o.I I"u ii i v 1 uo mu I,m Ilii i'r liii li$252.31 6 2700-55100 TELEPHONE �Hli II�� �� ii io i
AST 4635-08110116 UTILITIES $7.21
70024500-55100 TELEPHONE $2.40
72022400-55100 TELEPHONE $1.20
73022600-55100 TELEPHONE $4.81
77725200-55100 TELEPHONE $4.81
80026400-55100 TELEPHONE $16.82
82024410-55100 TELEPHONE $7.21
82024411-55100 TELEPHONE $4.81
84024425-55100 TELEPHONE $2.40
Vendor Total: $252.31
COMPUTER OPTIONS INC BILL40571 IT SERVICES $9,000.00 20922900-52100 CONTRACTED SERVICES $9,000.00
BILL40657 IT SERVICES $9,000.00 20922900-52100 CONTRACTED SERVICES $9,000.00
BILL40475 IT SERVICES $13,050.00 20922900-52100 CONTRACTED SERVICES $13,050.00
Vendor Total: $31,050.00
COOPER COMPLIANCE 1429 COMPLIANCE RPT SVCS TO $2,666.67 80026400-52100 CONTRACTED SERVICES $2,666.67
CORPORATION MEET FE
Vendor Total: $2,666.67
CUPPLES&SONS CONST INC 06 SPEC.15-16 GHM OUTDOOR $26,596.66 31022700-80230 INFRASTRUCTURE $26,596.66
CLASSR
Vendor Total: $26,596.66
DAVID RAPPORT 6455 LEGAL SERVICES FOR FY 16/17 $23,342.27 10014000-52100 CONTRACTED SERVICES $290.12
84424422-52100 CONTRACTED SERVICES $129.98
84424422-52100 CONTRACTED SERVICES $9,495.20
10014000-52150 LEGAL SERVICES/EXPENSES $752.00
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DAVID RAPPORT 6455 LEGAL SERVICES FOR FY 16/17 $23,342.27 10014000-52150 LEGAL SERVICES/EXPENSES $2,279.22
10514000-52150 LEGAL SERVICES/EXPENSES $5,932.47
20414000-52150 LEGAL SERVICES/EXPENSES $32.49
70014000-52150 LEGAL SERVICES/EXPENSES $928.40
77714000-52150 LEGAL SERVICES/EXPENSES $201.93
80014000-52150 LEGAL SERVICES/EXPENSES $584.89
82014000-52150 LEGAL SERVICES/EXPENSES $422.42
84014000-52150 LEGAL SERVICES/EXPENSES $76.59
90214000-52150 LEGAL SERVICES/EXPENSES $1,710.58
90214000-52140 LITIGATION EXPENSES $505.98
Vendor Total: $23,342.27
DEEP VALLEY SECURITY DV 081116 2016 FALL BALL REFUND $350.00 10022822-44915 RECREATION PROGRAM INCOME $350.00
Vendor Total: $350.00
DONALD KNIGHT 019019 EQUIPMENT LABELS $12.92 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.10)
10024220-56130 EXTERNAL SERVICES $0.06
10024220-56130 EXTERNAL SERVICES $4.31
84024421-56130 EXTERNAL SERVICES $0.04
84024421-56130 EXTERNAL SERVICES $8.61
Vendor Total: $12.92
GABRIEL OTT DV 080816 INSTRUCTOR $140.00 10022850-52100 CONTRACTED SERVICES $140.00
Vendor Total: $140.00
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GCR 851-33925 TIRES,TUBES,REPAIRS& $752.82 90000000-23237 DISTRICT USE TAX-MEASURES ($3.11)
LABOR
80026400-56130 EXTERNAL SERVICES $3.11
80026400-56130 EXTERNAL SERVICES $752.82
851-33611 TIRES,TUBES,REPAIRS& $18.00 10022100-56120 EQUIPMENT MAINTENANCE& $18.00
LABOR REPAIR
851-33737 TIRES,TUBES,REPAIRS& $51.89 10520210-56130 EXTERNAL SERVICES $51.89
LABOR
851-33793 TIRES,TUBES,REPAIRS& $469.94 10520210-56130 EXTERNAL SERVICES $469.94
LABOR
851-33738 TIRES,TUBES,REPAIRS& $514.56 10520210-56130 EXTERNAL SERVICES $514.58
LABOR
Vendor Total: $1,807.23
GEARY,SHEA,O'DONNELL, 41235 TRIAL COUNSEL IN UVSD VS. $29,863.04 84424422-52100 CONTRACTED SERVICES $29,863.04
GRATTAN,&MITCHELL COU
Vendor Total: $29,863.04
HAINES&COMPANY 415830 CRISS+CROSS DIRECTORY $241.44 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.05)
SUBSCRIPTION
20620231-57300 MEMBERSHIPS& $1.05
SUBSCRIPTIONS
20620231-57300 MEMBERSHIPS& $241.44
SUBSCRIPTIONS
Vendor Total: $241.44
HANSEL FORD CM1086083F CREDIT MEMO ($652.50) 10520210-56130 EXTERNAL SERVICES ($652.50)
1086083F EQUIPMENT MAINTENANCE AND $3,045.00 10520210-56130 EXTERNAL SERVICES $3,045.00
REPA
Vendor Total: $2,392.50
INTERCOUNTY MECHANICAL& 5429 CONTRACTED SERVICES $739.10 10022822-54100 SUPPLIES $739.10
ELECTRICAL INC
Vendor Total: $739.10
INTERWEST CONSULTING 28210 GIS SERVICES-ON-CALL AND AS $52.50 80026400-52100 CONTRACTED SERVICES $52.50
GROUP INC
Vendor Total: $52,50
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WW I�w �+II�IIIJ�1 Ili I°II�uuper .a� ! �Mpm�4v(ff �� II�u'p.p,l ypY"411111#11 J ,,,,,,�pD�r�ll���aUr�l�vr�flr�Ul,»» p«JJIru „/llYl((IJfr, �,,,,�I� ,.w(�p�(„��{�ry�y�»II « Il�(rfr fl
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JAMES REESE 17206 CLEANING SERVICES $735.00 73022600-56300 BUILDING MAINT.&REPAIR $735.00
Vendor Total: $735.00
KEOUGH'S LANDSCAPING INC 15721 LANDSCAPE MAINT.-ORCHARD $500.00 80026130-52100 CONTRACTED SERVICES $500.00
SUBST
Vendor Total: $500.00
KIMBALL MIDWEST 5060355 PARTS AS NEEDED $181.80 20324100-56112 EQUIPMENT PARTS FOR RESALE $181.80
Vendor Total: $181.80
KORTNEY R MARTINSON DV 081216 CONTRACTED SERVICES $750.00 10012100-52100 CONTRACTED SERVICES $250.00
75017110-52100 CONTRACTED SERVICES $100.00
75017110-52100 CONTRACTED SERVICES $400.00
Vendor Total: $750.00
KYNDLE SMALLCOMB DV 081016 INSTRUCTOR $217.00 10022850-52100 CONTRACTED SERVICES $217.00
Vendor Total: $217.00
LACO ASSOCIATES 0037352 GEOTECHNICAL EXPLORATION $1,000.00 80100000-80230 INFRASTRUCTURE $1,000.00
AT 13
Vendor Total: $1,000.00
LEXISNEXIS RISK DATA 1410964- LEXIS NEXIS LE PLUS $113.50 10520210-54202 MAJOR CRIME INVETIGATIONS $113.50
MANAGEMENT INC 20160731 SEARCHING
Vendor Total: $113.50
LOUIS MALDONADO SR CM-DV 070516 CREDIT MEMO ($2,600.00) 10520210-57100 CONFERENCE&TRAINING ($2,600.00)
310414 4 QTR-DEFENSIVE TACTICAL $2,000.00 10520210-57100 CONFERENCE&TRAINING $2,000.00
TRAIN
DV070516 4 QTR-DEFENSIVE TACTICAL $2,600.00 10520210-57100 CONFERENCE&TRAINING $2,600.00
TRAIN
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u P�nuuuuw 1u111ii� �uN6rviiryiP !M WmIPIuImipbMm lnmu uPm.urymi 44Ii�.'91P.. .'"'MiiilIlAma N �..mI II pd,�l
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16/17"STRANGER DANGER $3,200.00 63320210-52100 CONTRACTED SERVICES $3,200.00
PROGRAM"IN UKIAH SCHOOLS
Vendor Total: $5,200.00
MARIPOSA MARKET 6910 2016 SUNDAYS IN THE PARK- $604.17 90000000-23226 CONCERT SERIES $604.17
SPONSOR DINNER
Vendor Total: $604.17
MCMASTER-CARR SUPPLY CO 73016744 SUPPLIES AS NEEDED $164.47 84024425-56120 EQUIPMENT MAINTENANCE& $164.47
REPAIR
Vendor Total: $164.47
MEL GRAND! JULY-16 JULY-16 MILEAGE $10.80 80026400-57100 CONFERENCE&TRAINING $10.80
REIMBURSEMENT
TR 07/27- TRAVEL REIMBURSEMENT $551.34 80026400-57100 CONFERENCE&TRAINING $551.34
07/28/16
Vendor Total: $562.14
MENDO MILL&LUMBER CO K29708/1 SUPPLIES AS NEEDED $34.56 84024421-54100 SUPPLIES $34.56
Vendor Total: $34.56
MENDOCINO BOOK COMPANY 006115 16/17 UUSD READING PROGRAM $2,740.00 63320210-52100 CONTRACTED SERVICES $2,740.00
AWARDS
Vendor Total: $2,740.00
NATIONAL METER& S1073892.001 WATER SUPPLY, $847.01 82000000-12104 INVENTORY-PURCHASES $847.01
AUTOMATION GROUNDWATER,SEW
51073898.001 WATER SUPPLY, $924.99 82024414-54100 SUPPLIES $924.99
GROUNDWATER,SEW
S1073980.001 WATER SUPPLY, $2,169.21 82024414-54100 SUPPLIES $2,169.21
GROUNDWATER,SEW
Vendor Total: $3,941.21
NCPA DV 072816 16/17 CVP MEMBERSHIP FEES $200.00 80026400-57300 MEMBERSHIPS& $200.00
SUBSCRIPTIONS
AUG-16 AUGUST 2016 NCPA $835,985.00 80026300-58104 NCPA MANAGEMENT SERVICES $47,132.00
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1000 II NCPA AUG-16 AUGUST 2016 NCPA $835,985.00 80026300-58101 NCPA PLANT GENERATION $256,435.00
80026300-58102 NCPA POWER PURCHASES $296,638.00
80026300-58105 NCPA THIRD PARTY SALES ($6,999.00)
80026300-58103 NCPA TRANSMISSION $242,779.00
Vendor Total: $836,185.00
NOR-CAL PUMP&WELL 1.1 SPEC 16-01 INSTALL WELL 4&9 $113,557.00 82224413-80230 INFRASTRUCTURE $113,557.00
DRILLING INC
1.0 SPEC 16-01 INSTALL WELL 4&9 $311,977.00 82224413-80230 INFRASTRUCTURE $311,977.00
Vendor Total: $425,534.00
NORTH COAST OPPORTUNITIES, DV08022016 16/17 ANNUAL DONATION $1,000.00 63320210-52100 CONTRACTED SERVICES $1,000.00
INC
Vendor Total: $1,000.00
NSI LAB SOLUTIONS INC 334260 SUPPLIES AS NEEDED $332.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.35)
90000000-23237 DISTRICT USE TAX-MEASURE S ($1.40)
90000000-23013 STATE USE TAX LIABILITY ($21.00)
84024425-54100 SUPPLIES $22.75
84024425-54100 SUPPLIES $332.00
Vendor Total: $332.00
ONE TIME PAY VENDOR 8/12/18 REIMBURSE JOB COSTS $275.00 90000000-23200 REFUNDABLE DEPOSITS TRUST $275.00
112001-3 UTILITY REFUND $12.20 90100000-10421 UTILITY RECEIVABLES CLEARING $12.20
114400-5 UTILITY REFUND $141.51 90100000-10421 UTILITY RECEIVABLES CLEARING $141.51
III„„„Is .,,;'°ileplIm,:',11. IlI'rai;�dg� l'"'..11 i 1111 f,'„,r ) iii , l „ i on �1 1, 0
(''ryyyIppJ��11� iYfJUlb ;nnm� ' Nl �///U llllflfffll��jj { //QiQ(�llfllUlllfllffnDl�p�iUiUIIIIfJI � Illl ,,n p/mi1y III����, �rl� ��I ( r y(i,( 111, y�p al OU m���TM'"(I"lp���ll 1.
��liui�inuowo` foio�iWofliioi � ����������������������������urii�io�u uuii um iooiim�irri�mdilumiiWi�l ���io`i�iluiolwdiW i11111,1;,1„iiiu11itlh ' miimi�iiuoi uuoii il1,40ui lil i„louiim,IiT„„01,p01J1111111
ONE TIME PAY VENDOR DV81016 ELECTRIC OVERPAYMENT $6,255.69 90100000-10421 UTILITY RECEIVABLES CLEARING $6,255.69
Vendor Total: $6,684.40
PACE SUPPLY CORPORATION 023409056 MISCELLANEOUS ITEMS AS $26.84 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.12)
NEEDED
10022100-54100 SUPPLIES $0.12
10022100-54100 SUPPLIES $26.84
023411297 MISCELLANEOUS ITEMS AS $50.30 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.23)
NEEDED
82024411-54100 SUPPLIES $0.23
82024411-54100 SUPPLIES $50.30
023422600 MISCELLANEOUS ITEMS AS $137.56 90000000-23237 DISTRICT USE TAX-MEASURES ($0.63)
NEEDED
84024425-56120 EQUIPMENT MAINTENANCE& $0.63
REPAIR
84024425-56120 EQUIPMENT MAINTENANCE& $137.56
REPAIR
023428253 MISCELLANEOUS ITEMS AS $303.12 90000000-23237 DISTRICT USE TAX-MEASURES ($1.38)
NEEDED
82024414-54102 SMALL TOOLS $1.38
82024414-54102 SMALL TOOLS $303.12
Vendor Total: $517.82
PACIFIC STAR CHEMICAL LLC 89244 PACH CATIONIC POLYMER- $5,947.31 82024411-58202 WATER TREATMENT PLANT $5,947.31
NON-TA CHEMICAL
Vendor Total: $5,947.31
PATTERSON&DEWAR 0038215 ENGINEERING SERVICES $164.00 80026130-52100 CONTRACTED SERVICES $164.00
ENGINEERS INC
Vendor Total: $164.00
k,il EEC iiii u 1 >'li'l'1�������� hi �����������������rc nim imllu uii'mii�d�IIII �� ���4fiii mo uoi�u�ou�uuiuiVou�� w oalot
PAYMENTUS GROUP INC US16070024 CREDIT CARD PROCESSING $1,821.50 20513300-52100 CONTRACTED SERVICES $1,821.50
SERVICE
Vendor Total: $1,821.50
PETERSON CAT PC060132925 PARTS&SERVICE REPAIRS AS $134.83 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.68)
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10024220-56130 EXTERNAL SERVICES $0.68
10024220-56130 EXTERNAL SERVICES $134.83
PC060132799 PARTS&SERVICE REPAIRS AS $124.26 10520210-56130 EXTERNAL SERVICES $124.26
NEE
Vendor Total: $259.09
PG&E CO 110171990 GAS&ELECTRIC EXTENSION $52,258.01 82224413-80230 INFRASTRUCTURE $52,258.01
AGREE
JULY-3822 UTILITIES $4,730.83 10022100-55210 UTILITIES $11.36
10022300-55210 UTILITIES $36.35
10024220-55210 UTILITIES $9.44
20822500-55210 UTILITIES $122.44
69122700-55210 UTILITIES $8.11
70024500-55210 UTILITIES $385.39
73022600-55210 UTILITIES $15.63
73022600-55210 UTILITIES $42.95
77725200-55210 UTILITIES $39.57
82024411-55210 UTILITIES $3,501.52
84024421-55210 UTILITIES $72.30
84024425-55210 UTILITIES $485.77
Vendor Total: $56,988.84
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PUBLIC SERVICE DEPARTMENT JULY 16 UTILITIES $116,053.95 80626500-52133 MONTHLY DISCOUNT PROGRAM $137.86
10012400-55210 UTILITIES $289.31
10022100-55210 UTILITIES $28,509.64
10022300-55210 UTILITIES $3,710.28
10024214-55210 UTILITIES $680.56
10024220-55210 UTILITIES $390.93
20620231-55210 UTILITIES $75.95
•
20822500-55210 UTILITIES $8,292.63
20824300-55210 UTILITIES $127.09
20824300-55210 UTILITIES $709.13
25024300-55210 UTILITIES $31.64
64020213-55210 UTILITIES $713.58
69122700-55210 UTILITIES $2,251.07
73022600-55210 UTILITIES $2,883.76
77725200-55210 UTILITIES $2,082.96
80026400-55210 UTILITIES $1,267.29
80526610-55210 UTILITIES $1Z 240.29
82024410-55210 UTILITIES $90.05
82024411-55210 UTILITIES $25,613.96
82024414-55210 UTILITIES $422.43
84024421-55210 UTILITIES $59.01
84024425-55210 UTILITIES $25,474.53
Vendor Total: $116,053.95
REDWOOD COAST FUELS 1797905 CARDLOCK FUEL PURCHASES $797.10 80026400-56130 EXTERNAL SERVICES $4303
mrtyy
/ 10011 1111
20324100-58410 GARAGE LUBRICANTS&PARTS $754.07
1794092 CARDLOCK FUEL PURCHASES $4,815.43 10022100-56210 FUEL&FLUIDS $570.48
10024210-56210 FUEL&FLUIDS $8.70
10024220-56210 FUEL&FLUIDS $642.82
10520210-56210 FUEL&FLUIDS $28.86
10520210-56210 FUEL&FLUIDS $69.89
10520210-56210 FUEL&FLUIDS $1,714.20
10520224-56210 FUEL&FLUIDS $106.09
20324100-56210 FUEL&FLUIDS $47.99
20822500-56210 FUEL&FLUIDS $129.47
80026400-56210 FUEL&FLUIDS $969.01
82024411-56210 FUEL&FLUIDS $166.30
82024412-56210 FUEL&FLUIDS $19.23
82024414-56210 FUEL&FLUIDS $151.89
84024421-56210 FUEL&FLUIDS $129.38
84024425-56210 FUEL&FLUIDS $61.12
1796645 CARDLOCK FUEL PURCHASES $5,487.25 10022100-56210 FUEL&FLUIDS $781.93
10024220-56210 FUEL 8 FLUIDS $715.35
10520210-56210 FUEL&FLUIDS $28.05
10520210-56210 FUEL&FLUIDS $69.15
10520210-56210 FUEL&FLUIDS $2,170.06
10520224-56210 FUEL&FLUIDS $95.26
20324100-56210 FUEL&FLUIDS $25.53
80026400-56210 FUEL&FLUIDS $521.64
82024411-56210 FUEL&FLUIDS $321.76
IIIList cif 1''711 " 111'1 r 111 vvaII 111,111 /1161;;::p/ 1111 ,1Ion ilous
nVmloLll® kI" � ivilI 1iIllVIIIIIII11IIm IIIII'UIIIII!t 1 �RIIIIIIIpwIrlIlIIIIIIIllii llilp:,11IIII ppIlIV�i�o:1;ni�/ III,,"1 I AlliplI'IpII1I "p p �p f I wUl9iMlbl I,.�w u ., Illu III Ali w�II Ino N1llYn Y
w^°.-.,.,...,...
II IIIIIIII III IIII 111111111 Illn ll lill'llilli ISI 'Illi @I V�u of Iluul�'' '%�'Ji u�!'1�'m hf�uill luillu linlu
REDWOOD COAST FUELS 1796645 CARDLOCK FUEL PURCHASES $5,487.25 82024412-56210 FUEL&FLUIDS $20.58
82024414-56210 FUEL 8 FLUIDS $72.04
82024414-56210 FUEL&FLUIDS $315.03
84024421-56210 FUEL&FLUIDS $61.37
84024421-56210 FUEL&FLUIDS $268.35
84024425-56210 FUEL&FLUIDS $21.15
Vendor Total: $11,099.78
REDWOOD EMPIRE MUNICIPAL JULY 16 DOT DRUG&ALCOHOL TESTING $2,128.24 1001610054166 HR-DOT TESTING PROGRAM $2,128.24
INSURANCE FUND
Vendor Total: $2,128.24
REDWOOD TOXICOLOGY LAB INC 00169820167 DRUG SCREENING TESTING $55.00 10520210-52100 CONTRACTED SERVICES $55.00
Vendor Total: $55.00
REGIONAL GOVERNMENT 8174 FINANCIAL ADVISORY SERVICES $21,812.50 10013400-52100 CONTRACTED SERVICES $21,812.50
SERVICES AUTHORITY
Vendor Total: $21,812.50
REOA LTD 1101 OFFICIATING OF ADULT $5,191.00 10022822-52100 CONTRACTED SERVICES $5,191.00
SOFTBALL
Vendor Total: $5,191.00
RICHARD SEANOR TR 08/09/16 TRAVEL REIMBURSEMENT $15.00 10024210-57100 CONFERENCE&TRAINING $15.00
TR 08/10/16 TRAVEL REIMBURSEMENT $15.00 10024210-57100 CONFERENCE&TRAINING $15.00
Vendor Total: $30.00
ROSEMOUNT ANALYTICAL 806990 ELECTRICAL EQUIPMENT AND $1,455.89 84024425-56120 EQUIPMENT MAINTENANCE& $1,455.89
SUPPL REPAIR
Vendor Total: $1,455.89
III„„,� i��It �� w� 1111,r"1,...,,�senti��w���lt,,, � uia� Gly uii �,r'�;I��„!11°SII �� mr°l� � F I71,11,0;111c
9 d;dfVwli nin{imi7�:o111��I��111 �r�� iiiP4`uiut y�jui(� ii/�/IIIIIIIIIIiIII1Pl'(U11rn7m„ m�o r 1��iliorildi I,io(orlu�B
I ni1ig1pl „„„» AAAAAAAAAt0,6Oyu(�u;,„11mNi uo ga lulUoi iii oy,, 1111111111
SBOE SALES&USE TAX JULY 16 PRE-PAID 'v ou rmn�u1N”Ujl,rhr'w u((m1,,,.SII u i i�irm�r,C'�D11J�iu�m�V('(��m�ffiffJJrivflu.�i
SALES AND USE TAX $610.00 77725200-58401 AVIATION FUEL $561.00
90000000-23252 DISTRICT USE TAX-LIBRARIES $2.00
90000000-23237 DISTRICT USE TAX-MEASURE S $11.00
90000000-23013 STATE USE TAX LIABILITY $36.00
Vendor Total: $610.00
SECRETARY OF STATE DV080416 NOTARY REPUBLIC RENEWAL $20.00 10520210-57100 CONFERENCE&TRAINING $20.00
Vendor Total: $20.00
SHAPE PRODUCTS 4005714 SUPPLIES $128.90 84024425-54100 SUPPLIES $128.90
Vendor Total: $128.90
SIERRA CHEMICAL SLS10037509 CHLORINE PRODUCTS AS PER $5,292.59 82024411-58202 WATER TREATMENT PLANT $5,292.59
CONTR CHEMICAL
Vendor Total: $5,292.59
SIRI GRADING&PAVING INC JULY 2016 Spec 15-17 GHM Landscape Impro $40,668.22 25024210-80230 INFRASTRUCTURE $10,000.00
31022700-80230 INFRASTRUCTURE $30,668.22
Vendor Total: $40,668.22
SOLID WASTES SYSTEMS INC 318035 MISCELLANEOUS DUMP FEES $201.14 20822500-56300 BUILDING MAINT.&REPAIR $12.40
10024220-54120 PW-SPECIAL SUPPLIES $10.40
10024220-54120 PW-SPECIAL SUPPLIES $30.56
10024220-54120 PW-SPECIAL SUPPLIES $88.71
20824300-54100 SUPPLIES $42.02
82024414-54100 SUPPLIES $17.05
Vendor Total: $201.14
List u„ k �! �im�� � nt '111:1 i III 01.5 5 U 51A tri ����. � ;;��.0
ppDi,��nilli a,�..«�������,rr y q��I' �y
� �� 0���UbJ,4ocomes��� m04�'I���Irv�IIIIII�IIIIII�III�II�IU�lll��f��rgi���a/ IIIII��I��III(I�III�I�IIIIIIIIIIIIII�H��IIi'dN�7M9�1� ��1)1�1 1OU "yII111,1
SONSRAY MACHINERY LLC PO4511-06 EQUIPMENT PARTS $353.06 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.38)
90000000-23237 DISTRICT USE TAX-MEASURE S ($1.52)
84024421-56130 EXTERNAL SERVICES $1.90
84024421-56130 EXTERNAL SERVICES $353.06
Vendor Total: $353.06
STAPLES CREDIT PLAN 65237 OFFICE SUPPLIES,MISC AS $80.50 82024411-52100 CONTRACTED SERVICES $80.50
NEEDE
Vendor Total: $80.50
STATE OF CALIFORNIA 179882 FINGERPRINTING $511.00 10020000-44420 FINGERPRINT FEES $511.00
180005 FINGERPRINTING/LIVESCAN $175.00 10016100-54165 HR-NEW EMPLOYEE $175.00
SERVICES FINGERPRINT
Vendor Total: $686.00
THE PEAVEY CORPORATION 320795 SUPPLIES-TIE TAGS $140.67 10520210-54201 PRISONER EXPENSE $140.67
Vendor Total: $140.67
TIM SANTO DV080816 REIMBURSE SUPPLIES $78.21 80026400-54100 SUPPLIES $21.98
80026400-54100 SUPPLIES $56.23
Vendor Total: $78.21
TRINIDAD ARTEAGA 352193 PARTS AS NEEDED $140.51 20324100-54102 SMALL TOOLS $140.51
Vendor Total: $140.51
TYCO FIRE&SECURITY(US) 78731748 HALON SAFETY $488.50 20822500-56300 BUILDING MAINT&REPAIR $488.50
MANAGEMENT INC TEST/INSPECTION
Vendor Total: $488.50
In1111„'„ict
UKIAH GUN SHOP LLC POS-2254 PISTOL S RIFLE;(' �� (� im�u1 n��i iiG��clioli � ;m� oHlo��1:111 ���'�1�''
4 ��i''�,i IHR '� IIR III.1
umi uur iN uHni miu
SUPPLIES $246.40 10520210-54100 SUPPLIES $246.40
Vendor Total: $246.40
UKIAH ROUND TREE GLASS 153264 CONTRACTED SERVICES $38.93 20822500-56300 BUILDING MAINT.&REPAIR $38.93
Vendor Total: $38.93
UKIAH TROPHIES&GIFTS 440058 ADULT SOFTBALL SHIRTS $341.50 10022822-54100 SUPPLIES $341.50
Vendor Total: $341.50
UNITED SITE SERVICES 114-4215754 PORTABLE TOILET RENTAL $423.70 90000000-23226 CONCERT SERIES $423.70
Vendor Total: $423.70
VAN LANT&FANKHANEL 8110/16 AUDIT SVCS,5-YEAR $1,500.00 70024500-52100 CONTRACTED SERVICES $1,500.00
AGREEMENT
Vendor Total: $1,500.00
WELLS FARGO BANK CORP DV81216.1 SEMI-ANNUAL WTP BOND $701,756.34 82224413-70102 BOND INTEREST PAYMENTS $226,759.38
TRUST PAYMENT
82224413-70202 BOND PRINCIPAL PAYMENTS $475,000.00
82200000-10260 CASH WITH FISCAL AGENT ($3.04)
DV81216 SEMI-ANNUAL WWTP BOND $1,425,644.42 84124426-70102 BOND INTEREST PAYMENTS $1,425,650.00
PAYMENT
84100000-10260 CASH WITH FISCAL AGENT ($4.65)
84100000-10260 CASH WITH FISCAL AGENT ($0.93)
Vendor Total: $2,127,400.76
WYATT IRRIGATION CO 220616 00 PARTS&MISC SUPPLIES AS $124.55 90000000-23237 DISTRICT USE TAX-MEASURES ($0.58)
NEEDE
10022100-54100 SUPPLIES $0.58
10022100-54100 SUPPLIES $124.55
Li 1 t 0W l"Ill 0 km II o 1 Alt '°�,�� � iii 1 III II' iiu a-91 lin 11111:4119/711°uII A
II. JUI "w�Nif 111 �������� .i 00:011,01010011,1111111101,,w ,p; l(1,119"�j �'.i IiIam''I 11111111111111111111.:0:0122212611:000:54:1::06,00'1
������ fM1l(I t�iq Y ,Yylill)�ll I; Iwi 0,. .1 �����Ip W,� iU,riy��':' a
oHV mm o hi� �Nii'I''I �m mi nflhflii u om u�mi mi 1101 WI 111111 IIN mini IA 1 uim Ii NI I.° MI iii 11
WYATT IRRIGATION CO 220838 00 PARTS&MISC SUPPLIES AS $705.32 90000000-23237 DISTRICT USE TAX-MEASURE S ($3.28)
NEEDS
10022100-54100 SUPPLIES $3.28
10022100-54100 SUPPLIES $705.32
Vendor Total: $829.67
WYVERN RESTAURANTS INC 02-4789 PUBLIC WORKS LUNCH $49.12 82024410-57100 CONFERENCE&TRAINING $49.12
TRAINING
02-4736 MOVIE MADNESS $45.06 90000000-23235 MOVIES IN THE PLAZA $45.06
02-4729 IT OUTAGE LUNCH $37.01 20922900-54100 SUPPLIES $37.01
Vendor Total: $131.19
INVOICE TOTAL: $3,870,290.45
�I�����,I ����" ' �u, 0° 11,n01111, A °s IIPresnmt00,0 � � Au� , pra1 101 10'0/ 2100.,;;10 iy
The following [list of" ills hayablle was re peg edl and appr,ved for payment.
5 ice°
VIII"h1UP't;,".
�� IIIIY" '�W odicu0„ 11n,
0,011,1111,1„1„, I��I�VIII„ilii l,�IIII lumii 'aall»I mW II VIII„iii lF�� piIlplVm i, IIII III»>lll 41 9illll IIIIIIII lulu ul 11 ull u1�11hV1 V ,no,UVi 4 V VIII , V II,. III titi9i Illi) III.
��ti ��➢�u�� »1111>iiiiu�� ti�m�����1�.,mVpp�u��� ,011 ��� rV ��������, d �����n ' a ii�� I��uui°i II
ul�uu ���������������� »���������������������»>lllllllhllll ���III�� u���� m ����ltititititi ����� ������ ������������� � �,���i�������� ���6� �����ii�������� ����������� ����������� ���IIIIII���I���������ulllll�l �����w�������,', �� �6o�ifio�,, 1�,,,,,�� ��0fil��on����� �����1«<«�iiiiipp««llll01
ACCOUNTEMPS 46288705 TEMPORARY SERVICES- $1,080.00 10013400-52100 CONTRACTED SERVICES $270.00
PURCHASIN
20413500-521M CONTRACTED SERVICES $810.00
46320223 TEMPORARY SERVICES- $1,080.00 10013400-52100 CONTRACTED SERVICES $270.00
PURCHASIN
20413500-52100 CONTRACTED SERVICES $810.00
46369628 TEMPORARY SERVICES- $1,080.00 10013400-52100 CONTRACTED SERVICES $270.00
PURCHASIN
20413500-52100 CONTRACTED SERVICES $810.00
Vendor Total: $3,240.00
ACCURATE AIR ENGINEERING L-067197 PARTS AS NEEDED $761.97 84024425-56120 EQUIPMENT MAINTENANCE& $761.97
INC REPAIR
Vendor Total: $761.97
AFLAC GROUP INSURANCE 5071832900 AUGUST 2016-AFLAC CRITICAL $563.38 20700000-20538 AFLAC CRITICAL ILLNSS POLICY $563.38
CARE
Vendor Total: $563.38
AMERICAN LEGION DV 081516 SUMMER 2016 CONCERT FOOD $157.50 90000000-23226 CONCERT SERIES $157.50
VOUCHERS
Vendor Total: $157.50
AMERICAN PLANNING DV 081816 MEMBERSHIP RENEWAL $88.00 10023100-57300 MEMBERSHIPS& $88.00
ASSOCIATION SUBSCRIPTIONS
Vendor Total: $88.00
ANIXTER 3277525-01 ELECTRICAL EQUIPMENT AND $171.11 80000000-12104 INVENTORY-PURCHASES $171.11
SUPPL
IL hh Simi
0 Hi•i o
1E11410m u I;0101111111111100017
0I '1111111q 4 io.01001111111111111111111101„.1001,01014 u' 100
mu.�i'luu��u �'u°"a u0u�u�ni�m�„�„um1u1u lmu iw11uu1ureu
xx
oIIVi uoimi uuulum umu io u
ANIXTER 3277525-00 ELECTRICAL EQUIPMENT AND $1,789.52 80000000-12104 INVENTORY-PURCHASES $1,789.52
SUPPL
3285634-00 ELECTRICAL EQUIPMENT AND $2,496.74 80000000-12104 INVENTORY-PURCHASES $2,496.74
SUPPL
Vendor Total: $4,457.37
ANTHONY DELAPO JR DV 081716 REIMBURSEMENT FOR DOG $444.06 10520210-54100 SUPPLIES $444.06
KENNEL
Vendor Total: $444.06
ARLENE&JIM MOOREHEAD DV 081216 ENERGY REBATE $3,257.00 80626500-52136 PHOTOVOLTAIC $3,257.00
RATESANCENTIVE
Vendor Total: $3,257.00
AT&T MOBILITY 83211887X0814 DATA&VOICE SERVICES $159.00 10022300-55100 TELEPHONE $49.66
2016
20620231-55100 TELEPHONE $12.70
77725200-55100 TELEPHONE $33.08
82024410-55100 TELEPHONE $12.70
82024411-55100 TELEPHONE $12.70
82024411-55100 TELEPHONE $12.76
84024421-55100 TELEPHONE $25.40
832056361X081 POLICE-APN MODEMS $499.80 10520210-55100 TELEPHONE $499.80
42016
875108535X081 VOICE&DATA CELL PHONES $63.50 82024411-55100 TELEPHONE $25.40
42016
84024421-55100 TELEPHONE $38.10
Vendor Total: $722.30
AVLAB 0290704-IN SUPPLIES AS NEEDED $227.16 77725200-56210 FUEL&FLUIDS $227.16
Vendor Total: $227.16
uuvIcs s m Do n
1111/
III uuui uMVi uuuu um a uVm uuuu m�u�u uuui uuudii:'muuglu �1igwII ;011.1 uuiio u1u�11isu,ImI w �
VuuuuumuuNwNriu mnpV� 7u'uudii uuryuiill�ui pin�:vKti1
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u 00
BARBARA ROVERA TRUST DV 081216
ENERGY REBATE $612.00 80626500-52135 ENERGY CONSERVATION $612.00
PROGRAM
Vendor Total: $612.00
BIS EMBROIDERY 12366 SUPPLIES AS NEEDED $43.14 10022100-54100 SUPPLIES $43.14
Vendor Total: $43.14
BORGES&MAHONEY INC 138062 PARTS AS NEEDED $216.81 82024411-56120 EQUIPMENT MAINTENANCE& $216.81
REPAIR
Vendor Total: $216.81
BRETT CHAPMAN DV 081916 FUEL REIMBURSEMENT $33.28 10520210-56210 FUEL&FLUIDS $33.28
Vendor Total: $33.28
BUSINESS CARD INV 081116 CITY MGR DEPARTMENT CREDIT $525.00 10010000-57100 CONFERENCE&TRAINING $525.00
CAR
INV081116 CITY MGR DEPARTMENT CREDIT $525.00 10010000-57100 CONFERENCE&TRAINING $525.00
CAR
200001656 HR/RISK MGMT CREDIT CARD, $300.00 10016100-57100 CONFERENCE&TRAINING $300.00
MISC
INV082016 HR/RISK MGMT CREDIT CARD, $1,020.00 10016100-57100 CONFERENCE&TRAINING $670.00
MISC
10016100-57300 MEMBERSHIPS& $350.00
SUBSCRIPTIONS
TR 093016 POLICE CREDIT CARD,MISC. $439.56 10520210-57100 CONFERENCE&TRAINING $439.56
PURC
SF-D 19755 PURCHASING CREDIT CARD, $26.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.03)
MISC.
90000000-23013 STATE USE TAX LIABILITY ($1.95)
90000000-23013 STATE USE TAX LIABILITY ($0.13)
10013400-54100 SUPPLIES $2.11
10013400-54100 SUPPLIES $26.00
SFD15979 PURCHASING CREDIT CARD, $45.70 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.06)
MISC.
o unu��iII � '��� ',11.1: �V1 1��1b � �����'����� °°01000:t,01���"�� Ib" �'���"aa :'°ry ���,��m���n llllll'1 ����I 611 �:1° " ��11111:111,0:41111,11,„
11p"mi 2ull,w�� �� 1I� �V�lllIIu� wuY'9luui1V.I.I
� .uli.hmwr,m� ,ma.11l�u � 14 4�u�P�1Im1 1
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ouuu 101010 00100�0 .11 11Il00m0111 0010 100010 um0001 000 00 , e�uuu0100Fru�00000 00000100001l0000011I ""000YII01 101 10000„uIlii0000,,00u 00100000 11111100
BUSINESS CARD SFD15979 PURCHASING CREDIT CARD, $45.70 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.23)
MISC. 90000000-23013 STATE USE TAX LIABILITY ($3.43)w�w
80026410-54100 SUPPLIES $3.72
80026410-54100 SUPPLIES $45.70
SF-D 15985 PURCHASING CREDIT CARD, $56.49 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.07)
MISC.
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.30)
20324100-56112 EQUIPMENT PARTS FOR RESALE $4.83
20324100-56112 EQUIPMENT PARTS FOR RESALE $56.49
90000000-23013 STATE USE TAX LIABILITY ($4.46)
SF-D 15980 PURCHASING CREDIT CARD, $61.99 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.07)
MISC.
90000000-23237 DISTRICT USE TAX-MEASURES ($0.30)
90000000-23013 STATE USE TAX LIABILITY ($4.26)
80026400-54100 SUPPLIES $4.63
80026400-54100 SUPPLIES $61.99
SF-D 19661 POLICE CREDIT CARD,MISC. $76.76 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.10)
PURC
90000000-23237 DISTRICT USE TAX-MEASURES ($0.38)
10520210-54201 PRISONER EXPENSE $6.24
10520210-54201 PRISONER EXPENSE $76.76
90000000-23013 STATE USE TAX LIABILITY ($5.76)
SF-D 15979 PURCHASING CREDIT CARD, $213.65 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.25)
MISC.
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.99)
90000000-23013 STATE USE TAX LIABILITY ($14.84)
t 8 a,.°:k:nn ° fig, r A oprosiiiiv7,,,,iU on 8/2 ,;„
ir,
14.0i9 �u III mi olioo��� .�� �� �� re @N N� 'i��� ami i1 ��i��� w1m W y
�u u�mfoum�u u�Vm"i ce iui�u�u �� �I�iii�uu�� m11iu ul III u i �I� d'� i l ll � �uu l aaua w i 104. I �V��i i��u�IN'll'������'m
BUSINESS CARD SF-D 15979 PURCHASING CREDIT CARD, $213.65 80026120-54100 SUPPLIES $16.08
MISC.
80026120-54100 SUPPLIES $213.65
SF—D 15981 PURCHASING CREDIT CARD, $293.20 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.34)
MISC.
90000000-23237 DISTRICT USE TAX—MEASURE S ($1.37)
90000000-23013 STATE USE TAX LIABILITY ($20.62)
80026400-54100 SUPPLIES $22.33
80026400-54100 SUPPLIES $293.20
SF-D 18850 PURCHASING CREDIT CARD, $643.35 90000000-23252 DISTRICT USE TAX—LIBRARIES ($0.74)
MISC.
90000000-23237 DISTRICT USE TAX-MEASURE S ($2.97)
84024425-56120 EQUIPMENT MAINTENANCE& $48.22
REPAIR
84024425-56120 EQUIPMENT MAINTENANCE& $643.35
REPAIR
90000000-23013 STATE USE TAX LIABILITY ($44.51)
SF—D 19664 POLICE CREDIT CARD,MISC. $910.65 90000000-23252 DISTRICT USE TAX—LIBRARIES ($0.76)
PURC
90000000-23237 DISTRICT USE TAX—MEASURES ($3.03)
90000000-23013 STATE USE TAX LIABILITY ($45.48)
10520210-54100 SUPPLIES $49.27
10520210-54100 SUPPLIES $910.65
SF-D 19756 PURCHASING CREDIT CARD, $182.63 90000000-23237 DISTRICT USE TAX-MEASURES ($0.78)
MISC.
90000000-23253 OUTDOOR DINING ($0.18)
10013400-54100 SUPPLIES $0.96
10013400-54100 SUPPLIES $182.63
5939 HR/RISK MGMT CREDIT CARD, $275.00 10016100-54162 HR—ADVERTISING $275.00
MISC
Im10110„iii� ��m IIIb,,,,1 III uui u��11W III d�V 11u L.a VIII �1
91111'11111
y �0��'�1 1111 ,IIIIVIIIIIIII ����u�� ::111111;V. .Vl �k »1� �V� b li l epi 1� II�.?tititi�s„1i�b�V1 °°"' ��i�ou mupl���l, V� �i i�� �.h�l Ill
c1,1101.111„ 106,
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vo
� �p II III III � 1 ,p'� ti i' Sti IIS S 9 IIII uuumuijjjpp141
Vu 1111111 ullllu III011III uuu 000 uuul1111 uu uuul a 111111111111 uuuu 000 uuu uuo u u u 01P n .0�000010��uu�i1� ��u VIII o.14����n����":00�����4�.�1�0��� i i 101 uiuu 0 uiuu m3 0 m uuum i 00 ��� a III I u uul OCR no no. Hood.�,u������0uuuuu
BUSINESS CARD CM26995464 PURCHASING CREDIT CARD, ($780.00) 20922900-57300 MEMBERSHIPS 8 ($780.00)
MISC. SUBSCRIPTIONS
SF-D 19752 PURCHASING CREDIT CARD, $300.00 20922900-57300 MEMBERSHIPS& $300.00
MISC. SUBSCRIPTIONS
SF-D 19662 POLICE CREDIT CARD,MISC. $756.18 10520210-54201 PRISONER EXPENSE $756.18
PURC
SF-D 19417 PURCHASING CREDIT CARD, $48.19 10012200-54100 SUPPLIES $48.19
MISC.
SF-D 19754 PURCHASING CREDIT CARD, $239.00 10013400-54100 SUPPLIES $239.00
MISC.
SF-D 19416 PURCHASING CREDIT CARD, $416.73 10022810-54100 SUPPLIES $416.73
MISC.
SF-D 19663 POLICE CREDIT CARD,MISC. $55.40 10520210-54100 SUPPLIES $55.40
PURC
INV071916 POLICE CREDIT CARD,MISC. $107.04 10520210-54100 SUPPLIES $107.04
PURC
SF-D 19671 FIRE DEPARTMENT CREDIT $121.69 10521210-54100 SUPPLIES $121.69
CARD,M
SF-D 19666 FIRE DEPARTMENT CREDIT $869.86 10521210-54100 SUPPLIES $869.86
CARD,M
SF-D 18848 PURCHASING CREDIT CARD, $36.36 20413500-54100 SUPPLIES $36.36
MISC.
SF-D 19758 PURCHASING CREDIT CARD, $542.62 20922900-54100 SUPPLIES $542.62
MISC.
SF-D 15988 PURCHASING CREDIT CARD, $142.55 80026330-54100 SUPPLIES $142.55
MISC.
SF-D 15975 PURCHASING CREDIT CARD, $1,099.45 80026330-54100 SUPPLIES $1,099.45
MISC.
SF-D 15973 PURCHASING CREDIT CARD, $2,146.00 80026330-54100 SUPPLIES $2,146.00
MISC.
SF-D 15986 PURCHASING CREDIT CARD, $147.87 80026400-54100 SUPPLIES $147.87
MISC.
SF-D 15989 PURCHASING CREDIT CARD, $155.64 80026400-54100 SUPPLIES $155.64
MISC.
SF-D 15978 PURCHASING CREDIT CARD, $105.97 82024410-54100 SUPPLIES $105.97
MISC.
SF-D15978 PURCHASING CREDIT CARD, $194.61 82024410-54100 SUPPLIES $194.61
MISC.
il
Li ll i. ,V>'01H eh„ ll�0 q Utlflhl�o1111w..�� `11C,�°,o ll'11Y;.i VIII 1111:0 111,UV I:10,1 r �IF1,bi,II III.h l re„0,,.1„,11 01 1,o . ,ihVl`�i@'
BUSINESS CARD SFD15978 PURCHASING CREDIT CARD, $421.19 82024410-54100 SUPPLIES $421.19
MISC.
Vendor Total: $12,721.33
CA STATE DISBURSEMENT UNIT DV 082416 INCOME WITHHOLDING ORDER $39.22 10000000-20150 AP CONTRACT RETAINAGE $39.22
Vendor Total: $39.22
CANTEEN SERVICE 5975:000136 WATER FILTRATION SERVICE $45.00 10520210-54100 SUPPLIES $22.50
POLIC
20620231-54100 SUPPLIES $22.50
Vendor Total: $45.00
CHRISTOPHER DEWEY TA 09/08- TRAVEL ADVANCE $262.26 10520210-57100 CONFERENCE&TRAINING $262.26
09/09/16
Vendor Total: $262.26
CINDY SAUERS DV81516 REIMBURSE OFFICE SUPPLIES $15.76 80026400-54100 SUPPLIES $15.76
Vendor Total: $15.76
CLARK PEST CONTROL 18744754 PEST CONTROL SVCS $95.00 80026400-52100 CONTRACTED SERVICES $95.00
Vendor Total: $95.00
COMCAST AUG 16 INTERNET SERVICE $147.24 31122870-52100 CONTRACTED SERVICES $147.24
Vendor Total: $147.24
COMPUTER OPTIONS INC BILL40753 IT SERVICES $17,100.00 20922900-52100 CONTRACTED SERVICES $17,100.00
Vendor Total: $17,100.00
CRITERION PICTURES USA INC 416284 MOVIES IN THE PLAZA RENTAL $320.00 90000000-23235 MOVIES IN THE PLAZA $320.00
Vendor Total: $320.00
DC CUSTOMS INC 182878 FLOOR LINERS $130.39 84024421-56130 EXTERNAL SERVICES $130.39
Vendor Total: $130.39
i ' ; IL��.,Id,- :., � �,,, :.l��ir 1.11, ,1„„ nn ��.� ioAl.,.� iii �w iii° ,1����� � m'�, ln,
6/
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0111111011110,10111; ,wwtltlluuum „ tlu iiii wi, 11111111111 p
:. 04004 00 ryryryry oN mmww����� nnnnnnnnnuuuu ��lll l^pp 4q III Ill ` Hw uup'INL'llll
VIII i'1111101111111111'11 u a u�ul uuu uuul u l N,�m m. mIltl.Mul���dd��qugN lum umum a Vl�l Vu 101111lu001116 uuml uuu m"i 6116 �. '111161 mmum a um 11111116611111 u mm ul 111W u
DEEP VALLEY SECURITY 299677 ALARM SERVICES AS REQUIRED $75.00 73022600-56120 EQUIPMENT MAINTENANCE& $75.00
REPAIR
Vendor Total: $75.00
DONALD KNIGHT 19033 ELECTRIC DECALS $145.29 80026400-56130 EXTERNAL SERVICES $145.29
Vendor Total: $145.29
DOUGLAS CRANE TA 7/26116 REIMBURSE TRAVEL EXPENSE $350.10 80026400-57100 CONFERENCE&TRAINING $350.10
Vendor Total: $350.10
EMD MILLIPORE CORP 7689308 TREATMENT SUPPLIES $472.51 84024425-54100 SUPPLIES $472.51
659195 Warranties $3,288.00 84024425-54100 SUPPLIES $3,288.00
Vendor Total: $3,760.51
EPIC AVIATION LLC 6888419 JET FUEL $9,619.51 77725200-58401 AVIATION FUEL $9,619.51
6888072 JET FUEL $13,348.93 77725200-58401 AVIATION FUEL $13,348.93
6888417 JET FUEL $27,665.54 77725200-58401 AVIATION FUEL $27,665.54
Vendor Total: $50,633.98
EXPRESSIONS CANDY DV81616 SUMMER 2016 CONCERTY FOOD $50.00 90000000-23226 CONCERT SERIES $50.00
VOUCHERS
Vendor Total: $50.00
FAMILY TREE SERVICE,INC. 08/02/2016 Tree and Shrub Removal Service $6,400.00 10022100-52100 CONTRACTED SERVICES $6,400.00
Vendor Total: $6,400.00
FAMILY-LIFE MAGAZINE DV81516 FAMILY FUN IN THE SUN RENTAL $106.00 90000000-23243 FAMILY FUN IN THE SUN $106.00
Vendor Total: $106.00
FEDERAL AVIATION INV082216 GRANT TO COMPLETE RUNWAY $39,450.31 77800000-80230 INFRASTRUCTURE $39,450.31
ADMINISTRATION 15-33
Vendor Total: $39,450.31
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III,,l Illµip�Illlllllllllllll�������llllll VIII h „m""`q,p,l Iii Bll ul III11411,��i�yyyyyyy1111111 IIII���pu pll�V� piIIIIIIV�I�IIII IV Io��lllll�llllllllll 41111 ISI��i,.l�l IIIW�II II"V,hd lll,.�1111I Il�i 11,Ip�11111V,pJ ILII„��i�ll. ��1,0 I��pulyM�II plol��v rVl11
l'111'111110,001 1 uluumm@Il�lllio� ���s�541�1�1�1���� � 1Illlll ol011111llllu��mlml ��illlllllllh�lll�llilllu�lll� ��m�� 'lull10 ololll""Ill°111111 AIIiu'lilo IBlo�1lu1llll 0 Ilm°llu�lll�llllllllu�llllolilloi Ilmll0llllllllllllll �lll lllllu llilll'lllolllm IIII Iolllllllllllllll Imlllllllllllllmillllolllmllllo Illllh������llllill"� I
FILETRAIL 2016-0557 HOSTED FILE MANAGMENT $475.00 10011100-52100 CONTRACTED SERVICES $475.00
SYSTEM
Vendor Total: $475.00
GENERAL PACIFIC INC 1262943 ELECTRIC INVENTORY $338.65 80000000-12104 INVENTORY-PURCHASES $338.65
1261938 ELECTRIC INVENTORY $657.44 80000000-12104 INVENTORY-PURCHASES $657.44
Vendor Total: $996.09
GRAPHIC ENTERPRISES INC 56012 BUSINESS CARDS $88.55 10016100-54160 HR-CITY LIABILITY& $44.28
CONTRACT
10013400-54100 SUPPLIES $44.27
56051 BUSINESS CARDS $51.20 10022100-54100 SUPPLIES $51.20
Vendor Total: $139.75
HARTFORD RETIREE PREMIUM 50011-SEPT16 SEPT 2016-RETIREE HEALTH $2,069.49 20700000-20524 NON-EMPLOYEE HEALTH $2069.49
ACCT INSURANCE INS.PREM
Vendor Total: $2,069.49
IBEW,LOCAL 1245 AUG-16 AUGUST 2016-ELECTRIC UNIT $1,438.68 20700000-20509 P/R DEDUCT-UNION DUES $1,438.68
UNION DUES
Vendor Total: $1,438.68
INTEGRITY SHRED 61193 DOCUMENT SHREDDING $57.00 10520210-54100 SUPPLIES $28.50
SERVICES
20620231-54100 SUPPLIES $28.50
Vendor Total: $57.00
INTERCOUNTY MECHANICAL& 5240 BUILDING MAINTENANCE& $110.00 20822500-56300 BUILDING MAINT.&REPAIR $110.00
ELECTRICAL INC REPAIRS
5097 BUILDING MAINTANCE& $229.96 20822500-56300 BUILDING MAINT.&REPAIR $229.96
REPAIRS
5426 AIR CONDITIONING REPARE $331.93 20822500-56300 BUILDING MAINT&REPAIR $331.93
5363 BREAKER REPLACEMENT $36453 20822500-56300 BUILDING MAINT.&REPAIR $364.53
VIII 'nn ;p iIIIII . °ST.s<I "'� V " II „q V mi 'inn
Inv.
111„11,,,110,0001,1111111111111111111111 i��uu1100111,0011
uum umu�; u00luu oui hbipgio uuu uu Mo � m i ul� d uVu% pi� i �� ipa im � $ lui m utuauum
luu 1111111:11111;110;„n ipmmloi m u u iui q4i m11100,11'011:11111'11;',1H1010
INTERCOUNTY MECHANICAL& 5382 MOTOR REPARE FOR $470.39 20822500-56300 BUILDING MAINT.&REPAIR iuiV: °
...,.
$470.39
ELECTRICAL INC RESTROOMS
5215 BUILDING MAINTENANCE& $532.63 20822500-56300 BUILDING MAINT.&REPAIR $532.63
REPAIRS
5309 BUILDING MAINTENANCE& $385.00 82024411-56120 EQUIPMENT MAINTENANCE& $385.00
REPAIRS REPAIR
5243 CONTRACTED SERVICES $390.47 84024425-54100 SUPPLIES $390.47
Vendor Total: $2,814.91
INTOXIMETERS 539875 DRY GAS $389.53 10520210-54201 PRISONER EXPENSE $389.53
Vendor Total: $389.53
JULIE WEBB DV81116 REIMBURSE CONCERT SUPPLIES $42.55 90000000-23226 CONCERT SERIES $19.37
90000000-23226 CONCERT SERIES $23.18
Vendor Total: $42.55
KAREN ROCKEL TA 9/6-9/9/16 TRAVEL ADVANCE $1,066.35 20620232-57100 CONFERENCE&TRAINING $1,066.35
Vendor Total: $1,066.35
KENWOOD ENERGY JUNE-16 SOLAR PARKING CANOPY $1,850.00 80100000-80230 INFRASTRUCTURE $1,850.00
Vendor Total: $1,850.00
KEVIN JENNINGS TA 8/4/16 REIMBURSE TRAVEL EXPENSE $150.00 10521210-57100 CONFERENCE&TRAINING $150.00
Vendor Total: $150.00
LILY MENDOZA DV81716 INSTRUCTOR $175.00 10022850-52100 CONTRACTED SERVICES $175.00
Vendor Total: $175.00
MARK&JANN LANZ SF-D 19705 PAYMENT FOR EASEMENT TO $1,000.00 25100000-39010 RESERVED ADA RAMPS FUND $1,000.00
OPEN ESCROW BALANC
Vendor Total: $1,000.00
.
�ol�i ' 100 � o �oN'°tiemu s � lu� �w,00'1
1,0000r000,1"0,0„.mWV� �I�llla �;, I"Ili Ill 0:11001,r,„/ „
riu
1111,10001,011,„000000N6144010,100 0�� � �� �� � ��� (� ��� �puupl®IAlo 1 �}ti �VVI Puou1i mmm
up
111�6�ti»uii1mu6
uuuui
iiip� � ��� 1 ���� � 0� go 0i0 u m lau m10001i log uw0�u �1iuuu aum ho aVm0,1I a 14000900000110011110101 Luo
MATHESON TRI GAS INC 13740731 OXYGEN&MISCELLANEOUS AS 1 91 u _tiil������� ����Sl. � }tiuupIg��„�ppp�9111Slu )������������ S���a 11
$24.05 84024421-54100 SUPPLIES $24.05
NEED
Vendor Total: $24.05
MELISSA ORTEGA DV81616 REIMBURSE DAY CAMP $34.93 10022840-54100 SUPPLIES $34.93
SUPPLIES
Vendor Total: $34.93
MENDOCINO COUNTY FARM 429195 MISCELLANEOUS PURCHASES $38.90 90000000-23226 CONCERT SERIES $38.90
SUPPLY AS REQ
Vendor Total: $38.90
MOTION INDUSTRIES INC CA23-499943 BEARING,FITTING& $584.21 84024425-56120 EQUIPMENT MAINTENANCE& $584.21
MISCELLANEO REPAIR
Vendor Total: $584.21
MSA INSTRUMENTS INC 98567374 SENSOR $550.63 84024425-54100 SUPPLIES $550.63
Vendor Total: $550.63
NATHANIEL HAYES DV81716 INSTRUCTOR $884.78 10022850-52100 CONTRACTED SERVICES $884.78
Vendor Total: $884.78
NAYELY GARCIA-FELIX TA 8/02/16 TRAVEL ADVANCE $617.03 20620232-57100 CONFERENCE&TRAINING $617.03
Vendor Total: $617.03
NETA 589072 MEMBERSHIP RENEWAL $150.00 80026400-57300 MEMBERSHIPS& $150.00
SUBSCRIPTIONS
Vendor Total: $150.00
NORTHERN TOOL&EQUIPMENT 35963213 EQUIPMENT PARTS $59.86 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.07)
90000000-23237 DISTRICT USE TAX-MEASURE S ($0.26)
84024425-56120 EQUIPMENT MAINTENANCE& $4.30
REPAIR
84024425-56120 EQUIPMENT MAINTENANCE& $59.86
REPAIR
uu'wrv°� V ,00.� "1.W " 1mm: ,°.�, IINl, u�lY�m �Ip unui 0.1 :01001u +,oi, iu
IIS.
1110000000010;0000i101
lIIIII dggg44 49VIII 000 000 000 luuu Y m0 „ 0 100°"'"%M ) 00000000000""""'" 00;110,001,0000404,,,,,100000r0100°ii1000'000000000000000 rvn7uu
udlla uuuuu mu rho 0010 0010 01014001'11 �u Nu mfllllllu 11'01 ll111 0000"illillliihliol [o''i Zi1 :ll�m i......,
NORTHERN TOOL&EQUIPMENT 35963213 EQUIPMENT PARTS $59.86 90000000-23013 STATE USE TAX LIABILITY ($3.97)
Vendor Total: $59.86
OFFICE DEPOT 852027229001 OFFICE SUPPLIES, $14.16 10011100-52150 LEGAL SERVICES/EXPENSES $14.16
MISCELLANEOUS
852044596001 OFFICE SUPPLIES, $62.45 10011100-52150 LEGAL SERVICES/EXPENSES $62.45
MISCELLANEOUS
852027231001 OFFICE SUPPLIES, $14.99 10010000-54100 SUPPLIES $14.99
MISCELLANEOUS
852736086001 OFFICE SUPPLIES, $73.07 10011100-54100 SUPPLIES $73.07
MISCELLANEOUS
852026804001 OFFICE SUPPLIES, $118.22 10011100-54100 SUPPLIES $118.22
MISCELLANEOUS
849550778001 OFFICE SUPPLIES, ($43.23) 10012200-54100 SUPPLIES ($43.23)
MISCELLANEOUS
852322233001 OFFICE SUPPLIES, ($22.70) 10012200-54100 SUPPLIES ($22.70)
MISCELLANEOUS
851784776001 OFFICE SUPPLIES, $5.05 10012200-54100 SUPPLIES $5.05
MISCELLANEOUS
849673916001 OFFICE SUPPLIES, $12.52 10012200-54100 SUPPLIES $12.52
MISCELLANEOUS
849073262001 OFFICE SUPPLIES, $14.68 10012200-54100 SUPPLIES $14.68
MISCELLANEOUS
851783297001 OFFICE SUPPLIES, $22.70 10012200-54100 SUPPLIES $22.70
MISCELLANEOUS
849073979001 OFFICE SUPPLIES, $36.71 10012200-54100 SUPPLIES $36.71
MISCELLANEOUS
849072248001 OFFICE SUPPLIES, $43.23 10012200-54100 SUPPLIES $43.23
MISCELLANEOUS
849415448001 OFFICE SUPPLIES, $50.70 10012200-54100 SUPPLIES $50.70
MISCELLANEOUS
849271858001 OFFICE SUPPLIES, $56.63 10012200-54100 SUPPLIES $56.63
MISCELLANEOUS
849677473001 OFFICE SUPPLIES, $74,53 10012200-54100 SUPPLIES $74.53
MISCELLANEOUS
u w ', h1 mo,Ohmltw �i, OPrrr i r ww w
11 m ��� klaVpll V mu''"'V 11.ppiI m L,.1II�I a�1uuoopohII,VI uuul w �������III'"IupW ��p! II
4�WY ��pmr���1111100; .,�.r, 1 I� ��a„ I'I @�Vi IY ,��Illu ra, ��i m Y m� I w mu,.SIIa mlW ��oiuV�. �:iw I��000,0 lUv;:.iry „���: M i.. �. 1 �p��II�
III 1111111 ILII IIIIIIII VIII II ;4010111° .��ul�Iluu�i�11�����������������p„a11��u11iw�V ii, IWIIUI��� 111 m E11 111ll IVIIII III°oleo'l duo 001 11-ll�0lll all�llll v��IUI l or,0 II I111II000 00101 100 111 i�.VIVIIdu ��°"111111'll1111111111o11l11 viola owl�Illoll Mk 0 V11�md D010;;;;';��� ,10; Il!ll�0111IIII�I�I
OFFICE DEPOT 852161685001 OFFICE SUPPLIES, $319.27 10013400-54100 SUPPLIES $319.27
MISCELLANEOUS
852537505001 OFFICE SUPPLIES, $440.30 10013400-54100 SUPPLIES $440.30
MISCELLANEOUS
850536568001 OFFICE SUPPLIES, $8.11 10023100-54100 SUPPLIES $8.11
MISCELLANEOUS
850536308001 OFFICE SUPPLIES, $42.69 10023100-54100 SUPPLIES $42.69
MISCELLANEOUS
850918108001 OFFICE SUPPLIES, $31.78 10024210-54100 SUPPLIES $31.78
MISCELLANEOUS
852671566001 OFFICE SUPPLIES, $148.30 10024210-54100 SUPPLIES $148.30
MISCELLANEOUS
850808866001 OFFICE SUPPLIES, $129.09 10520210-54100 SUPPLIES $129.09
MISCELLANEOUS
848813738001 OFFICE SUPPLIES, $267.40 10520210-54100 SUPPLIES $267.40
MISCELLANEOUS
849844607001 OFFICE SUPPLIES, $271.39 10520210-54100 SUPPLIES $271.39
MISCELLANEOUS
850922878001 OFFICE SUPPLIES, $271.39 10520210-54100 SUPPLIES $271.39
MISCELLANEOUS
849283784001 OFFICE SUPPLIES, $515.93 10520210-54100 SUPPLIES $515.93
MISCELLANEOUS
849303871001 OFFICE SUPPLIES, $36.61 80026200-54100 SUPPLIES $36.61
MISCELLANEOUS
853848790001 OFFICE SUPPLIES, $62.15 80026400-54100 SUPPLIES $62.15
MISCELLANEOUS
849295013001 OFFICE SUPPLIES, $72.67 80026400-54100 SUPPLIES $72.67
MISCELLANEOUS
849208487001 OFFICE SUPPLIES, $558.84 84024425-54100 SUPPLIES $558.84
MISCELLANEOUS
Vendor Total: $3,709 63
ONE TIME PAY VENDOR 16-50011 UTILITIES REFUND $45.39 90100000-10421 UTILITY RECEIVABLES CLEARING $45,39
112138-3 UTILITIES REFUND $54.13 90100000-10421 UTILITY RECEIVABLES CLEARING $54.13
a�
11,1' 11;1� 11�,�� ����1� ^�1� :°''� �����.niol�P'��� lr„i�;� �V� �� "SII Ad��' u m N\\wV'" ��III'�I ion @ �! ���I,. 'owing
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ONE TIME PAY VENDOR 41-22500 UTILITIES REFUND $225.40 90100000-10421 UTILITY RECEIVABLES CLEARING $225.40
Vendor Total: $324.92
ONESOURCE DISTRIBUTORS LLC S5210209.001 ELECTRICAL EQUIPMENT AND $1,649.37 80000000-12104 INVENTORY-PURCHASES $1,649.37
SUPPL
Vendor Total: $1,649.37
OPERATING ENGINEERS UNION 1608-01 AUGUST 2016 PW UNION DUES $1,026.00 20700000-20509 PIR DEDUCT-UNION DUES $1,026.00
1608-1 AUGUST 2016 MISC UNION DUES $1,272.00 20700000-20509 P/R DEDUCT-UNION DUES $1,272.00
Vendor Total: $2,298.00
OPPERMAN&SON INC 1262080048 MISCELLANEOUS PARTS AS $10.84 10024220-56130 EXTERNAL SERVICES $10.84
NEEDED
1262020041 MISCELLANEOUS PARTS AS $41.04 10024220-56130 EXTERNAL SERVICES $41.04
NEEDED
1262100062 MISCELLANEOUS PARTS AS $128.28 10024220-56130 EXTERNAL SERVICES $8.91
NEEDED
10024220-56130 EXTERNAL SERVICES $93.99
10520210-56130 EXTERNAL SERVICES $20.11
82024414-56130 EXTERNAL SERVICES $5.27
1262030047 MISCELLANEOUS PARTS AS $145.04 10024220-56130 EXTERNAL SERVICES $145.04
NEEDED
1261930017 MISCELLANEOUS PARTS AS $106.72 10520210-56130 EXTERNAL SERVICES $106.72
NEEDED
1262080018 MISCELLANEOUS PARTS AS $10.32 10521210-56130 EXTERNAL SERVICES $10.32
NEEDED
1262030042 MISCELLANEOUS PARTS AS $340.35 10521210-56130 EXTERNAL SERVICES $340.35
NEEDED
1261880060 MISCELLANEOUS PARTS AS $19.09 20822500-56130 EXTERNAL SERVICES $19.09
NEEDED
1261870044 MISCELLANEOUS PARTS AS $5.07 80026400-56130 EXTERNAL SERVICES $5.07
NEEDED
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�u uom mm ul uMnui mfii uMi�u°ii uui uuu�u uuu �i oruu uui uuui um mm u m���uo um a uu m�u �u dui uuu a uuu 00011'1'00r1000100'1'401010100100,111 am miuu imluumuum uum uMu huu uum uuui uuuuuou u u uuou uuu uuu�nn ��t ���i� 1111 �issol4
OPPERMAN&SON INC 1262010065 MISCELLANEOUS PARTS AS $5.24 80026400-56130 EXTERNAL SERVICES $5.24
NEEDED
1262020025 MISCELLANEOUS PARTS AS $18.27 80026400-56130 EXTERNAL SERVICES $18.27
NEEDED
1261940039 MISCELLANEOUS PARTS AS $24.20 84024421-56130 EXTERNAL SERVICES $24.20
NEEDED
Vendor Total: $854.46
PACE SUPPLY CORPORATION 023390044-1 PLUMBING EQUIPMENT, $132.99 82000000-12104 INVENTORY-PURCHASES $132.99
FIXTURES,
023390044-2 PLUMBING EQUIPMENT, $199.99 82000000-12104 INVENTORY-PURCHASES $199.99
FIXTURES,
023390044-3 PLUMBING EQUIPMENT, $1,198.24 82000000-12104 INVENTORY-PURCHASES $1,198.24
FIXTURES,
023390044 PLUMBING EQUIPMENT, $2,173.57 82000000-12104 INVENTORY-PURCHASES $2,173.57
FIXTURES,
Vendor Total: $3,704.79
POWER INDUSTRIES INC 714515 VALVE AND CONNETOR $32.38 20324100-58510 REIMBRSABLE JOBS $32.38
Vendor Total: $32.38
PRE-PAID LEGAL SERVICES INC 38295-AUG AUGUST 2016-PER-PAID LEGAL $51.80 20700000-20526 PREPAID LEGAL-AFLAC $51.80
2016 SERVICE
Vendor Total: $51.80
REDWOOD BUSINESS PARK OF 1251 AIRPORT PARK BLVD MEDIAN $2,692.83 96995669-52100 CONTRACTED SERVICES $2,692.83
UKIAH MAINTENACNE
Vendor Total: $2,692.83
REDWOOD COAST FUELS 0059974 CARDLOCK FUEL PURCHASES $397.87 77725200-56210 FUEL&FLUIDS $397.87
0059981 CARDLOCK FUEL PURCHASES $641.35 77725200-56210 FUEL&FLUIDS $641.35
Vendor Total: $1,039.22
REDWOOD EMPIRE AIKIKAI DV81816 INSTRUCTOR $288.00 10022850-52100 CONTRACTED SERVICES $288.00
Vendor Total: $288.00
111,1 7o11 Cher-rls 111,11111.„117111 uritteci 111111pcyrovalll cm '11114 2r
In 11,1
�Ipu�l l.:r,i ryryillbVuq��u
W�II II IIIIII�I II��I 110101IIII10IIIIII111111111�O ; a lu11��f„ 0,ll II�IIl11„11i1Y1$11„0"��IIii 11 II IIIIIlill il IIII I���I II IoIIuW I:II " irl u1I 11IIiu11,.4011,11111
REDWOOD EMPIRE MUNICIPAL AUG 16 � 0oeNID
01111111
AUGUST 2016 REMIF INSURANCE $214,014.40 20700000-20524 NON-EMPLOYEE HEALTH $455.00
INSURANCE FUND PREMIUMS INS.PREM
20700000-20524 NON-EMPLOYEE HEALTH $2,296.00
INS.PREM
20700000-20524 NON-EMPLOYEE HEALTH $7,568.00
INS.PREM
20700000-20520 P/R DEDUCT.-MEDICAL INS $187,320.00
20700000-20510 REMIF DENTAL $13,700.00
20700000-20511 REMIF VISION $2,675.40
AUG-16 SEPTEMBER 2016 REMIF EAP $476.00 20112400-52525 WORKER'S COMP.EXPENSE $476.00
INSURANCE
Vendor Total: $214,490.40
REDWOOD TREE SERVICE JULY-16 CAR WASHES&INTERIOR $498.00 10022100-56130 EXTERNAL SERVICES $10.00
STATIONS INC CLEANING
10024210-56130 EXTERNAL SERVICES $24.00
10520210-56130 EXTERNAL SERVICES $416.00
20324100-56130 EXTERNAL SERVICES $24.00
80026400-56130 EXTERNAL SERVICES $24.00
Vendor Total: $498.00
REOA LTD 1102 OFFICIATING OF ADULT $5,118.00 10022822-52100 CONTRACTED SERVICES $5,118.00
SOFTBALL
Vendor Total: $5,118.00
RICHARD ANDERSON 2016-0812-1 AGREEMENTW FOR PROF.SVC'S $1,600.00 20922900-52100 CONTRACTED SERVICES $1,600.00
FOR
Vendor Total: $1,600.00
RICHARD SEANOR TA 8111/16 REIMBURSE TRAVEL EXPENSE $88.04 10024210-57100 CONFERENCE&TRAINING $88.04
Vendor Total: $88.04
c or�r sell .. °1D1 kr,Ilior .1;,1 pplo Iry 1110. 3 00 11111�� on 1,11,11,/,IIIIII1'lov.11/20011 11,011.
11laR p ii- �111NV�����NNN"i"iirW �oii 'Wmaaum uuuriuuuuguumu nu,1iunuul� io1�uii�mnNnnm "uuou � u'u0u iuti"u"f"uuiiuuui ii i d�tl9i� Iiii VW paVmli8u uuj muim iimIuwu.gdmui upuu1 ilii lllll o1Ill
uIIIII Vllyu
RICHARD THORNTON DBA 8316 TELECOMMUNICATION $9,107.29 22022900-54100 SUPPLIES $9,107.29
TELECOM EQUIPMENT,A
Vendor Total: $9,107.29
RINO PACIFIC CL15372 FUEL AS NEEDED $57.22 82024414-56210 FUEL&FLUIDS $30.90
84024421-56210 FUEL&FLUIDS $26.32
CL 15244 FUEL AS NEEDED $452.91 82024414-56210 FUEL&FLUIDS $244.58
84024421-56210 FUEL&FLUIDS $208.33
Vendor Total: $510.13
SHAMROCK SCIENTIFIC 293300 EVIDENCE RED/WHITE TAPE $132.68 10520210-54201 PRISONER EXPENSE $132.68
SPECIALTY SYSTEMS INC
Vendor Total: $132.68
SHERWIN-WILLIAMS 9934-6 PAINT SUPPLIES $133.31 82024411-56300 BUILDING MAINT.&REPAIR $133.31
Vendor Total: $133.31
SOLID WASTES SYSTEMS INC JUL-16 RESIDENTIAL GARBAGE FEES $24,721.28 90200000-52170 UKIAH WASTE SOLUTIONS $24,721.28
Vendor Total: $24,721.28
SRS CRISAFULLI 61997 FLEXIBLE HOSE FOR DREDGE $841.47 84024425-56120 EQUIPMENT MAINTENANCE& $841.47
REPAIR
Vendor Total: $841.47
STAPLES CREDIT PLAN 3310124711 OFFICE SUPPLIES,MISC AS $9.70 10012200-54100 SUPPLIES $9.70
NEEDE
3310124714 OFFICE SUPPLIES,MSC AS $12.96 10012200-54100 SUPPLIES $12.96
NEEDE
3310124713 OFFICE SUPPLIES,MISC AS $27.07 10012200-54100 SUPPLIES $27.07
NEEDE
3310124712 OFFICE SUPPLIES,MISC AS $40.74 10012200-54100 SUPPLIES $40.74
NEEDE
3310124715 OFFICE SUPPLIES,MISC AS $56.06 10012200-54100 SUPPLIES $56.06
NEEDE
ti�� , 11 nit "1111111."` U Il �l , l 1 3. ,�
_ ........... comm
In ices
II rtp��i i� U �11717kNNNkhn l w40,r„1,..,,,,4.0,„1111, r a�
V of X�yy m iflt ui ilii iii illi ir..1.1, i uii lupi Ii uiq�mo All�ii 1�ii iWuO�iiUoi colli iim112,11,„
. ..VUU� o-_. �, 4 @l 6'j" tI.`'Hm
STAPLES CREDIT PLAN 3310124710 OFFICE SUPPLIES,MISC AS $89.07 10012200-54100 SUPPLIES
NEEDE $89.07
3310124716 OFFICE SUPPLIES,MISC AS $27.63 10013400-54100 SUPPLIES
NEEDE $27.63
3310124717 OFFICE SUPPLIES,MISC AS $39.87 10013400-54100 SUPPLIES
NEEDE $22.15
20413500-54100 SUPPLIES $5.11
20413500-54100 SUPPLIES $12.61
3310124708 OFFICE SUPPLIES,MISC AS $118.81 10013400-54100 SUPPLIES
NEEDE $118.81
3310124709 OFFICE SUPPLIES,MISC AS $542.42 73022600-54100 SUPPLIES
NEEDE $542.42
Vendor Total: $964.33
STATE OF CALIFORNIA DV 080316 REIMBURSABLE $847.04 80026110-80230 INFRASTRUCTURE $847.04
SERVICES CONTROL
Vendor Total: $847.04
STEVOS TOWING&STORAGE 7195 TOWING SERVICE
INC $85.00 10520210-56130 EXTERNAL SERVICES $85.00
Vendor Total: $85.00
TAMI BARTOLOMEI DV81616 REIMBURSE CONCERT SUPPLIES $177.02 90000000-23226 CONCERT SERIES $177.02
Vendor Total: $177.02
TELSTAR INSTRUMENTS INC 86839 Monitoring Services,Power Gen $1299.00 82024411-52100 CONTRACTED SERVICES $1,299.00
Vendor Total: $1,299.00
TIM SANTO DV81816 REIMBURSE SUPPLIES $118.14 80026400-54100 SUPPLIES $118.14
DV81616 REIMBURSE EUD LOGO $200.00 80026400-54100 SUPPLIES $200.00
Vendor Total: $318.14
TURF STAR INC 6945754-00 MISCELLANEOUS PARTS AS $224.25 10022100-56130 EXTERNAL SERVICES
NEEDED $224.25
Vendor Total: $224.25
"14
SII, II.essI.�„,,,,,1„1111,11.,,H0::„0 Illolloodflu ui 111,0113 �Y.a»I �� � r10
,1IµII 11I1m ���Ih a1 1 p1 puI„111111,IIIIIIII1116 4IIIII I m pll�lIl'III ll111111 I. „ �p
. 11111111111,1,...10..,1,1,1,1,.,„III0 �g 1 �'II maI,suupp^ mI'D t1iuu� 0 1 �q�lo 1�� �I, �IDMIr'
!1 1
„ uu0.151 0� uu�
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IIIII III 11MIIID IOIIII1111 11;�I 11'011,0„,11911I �ti�ti00,l11111111 I 00 110001111'01111111111 III �1110 o Va umuuuII um Vm.0u1�11
111
UKIAH OXYGEN 429486 EQUIPMENT MAINTENANCE $113.50 20822500-56210 FUEL&FLUIDS $113.50
Vendor Total: $113.50
UKIAH TROPHIES&GIFTS 440081 BENCH PLAQUE $145.97 90000000-23212 ADOPT-A-TREE PROGRAM $145.97
440080 COMMEMERATIVE PLATE.. $20.49 90000000-23226 CONCERT SERIES $20.49
SUNDAYS IN THE PARK
440062 SPONSOR PLAQUES $901.76 90000000-23226 CONCERT SERIES $901.76
Vendor Total: $1,068.22
UKIAH VALLEY MEDICAL CENTER 242 PRE-EMPLOYMENT AND $926.65 84024421-59101 FEES $135.00
EMPLOYEE EXAMS
10016100-54161 HR-BACKGROUND&PHYSICALS $175.24
10022100-54100 SUPPLIES $135.00
10521210-54100 SUPPLIES $481.41
Vendor Total: $926.65
UNITED SITE SERVICES 114-4278496 PORTABLE TOILET RENTAL $423.70 90000000-23226 CONCERT SERIES $423.70
114-4306105 PORTABLE TOILET RENTAL $423.70 90000000-23226 CONCERT SERIES $423.70
114-4278522 PORTABLE TOILET RENTAL $248.04 90000000-23243 FAMILY FUN IN THE SUN $248.04
1144310397 PORTABLE TOILET RENTAL $248.04 90000000-23243 FAMILY FUN IN THE SUN $248.04
Vendor Total: $1,343.48
UPS 0000E19R5433 SHIPPING CHARGES $86.82 84024421-56130 EXTERNAL SERVICES $86.82
6
Vendor Total: $86.82
US POST OFFICE DV81916 POSTAGE PERMIT-FALL REC $177,71 10022850-54100 SUPPLIES $177.71
GUIDE
Vendor Total: $177.71
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ulQl or I+r
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rl��.� 4 u w � i . �rri 0.ul pi li iIui ”iiimimouiiiiiom o1',"i Puuimm lui °I r 1i �� i ° uu�tl"
u'"'u
1""'Irl
i� lu u° . ''''m � fi 111,0111111"'l
000,
UTILITY TREE SERVICE INC 72W72016 ROADSIDE,GROUNDS, $2,506.56 10017100-52100 CONTRACTED SERVICES $2,506.56
RECREATIONA
74195116 ROADSIDE,GROUNDS, $920.00 10022100-52100 CONTRACTED SERVICES $920.00
RECREATIONA
Vendor Total: $3,426.56
WAGEWORKS INC 125A10480184 SEC 125 ADMINS FEES $93.20 10016100-52151 AFLAC&PERS INSUR ADMIN $93.20
FEES
Vendor Total: $93.20
WESTERN WATER 1.0 SPEC 16-02 SITE DEVELOPMENT $11,250.00 82224413-80230 INFRASTRUCTURE $11,250.00
CONSTRUCTORS INC WE
1.1 SPEC 16-02 SITE DEVELOPMENT $11,250.00 82224413-80230 INFRASTRUCTURE $11,250.00
WE
Vendor Total: $22,500.00
WHISPERING PINES WATER 20160731 DAY CAMP SUPPLIES $365.00 10022840-54100 SUPPLIES $365.00
Vendor Total: $365.00
WITTMAN ENTERPRISES LLC JULY 2016 AMBULANCE BILLING SERVICES $3.15 10521210-52110 AMBULANCE BILLING $3.15
Vendor Total: $3.15
WOODLAND COMMUNITY DV81916 REGISTRATION $148.00 82024414-57100 CONFERENCE&TRAINING $148.00
COLLEGE
DV61916.1 REGISTRATION $148.00 82024414-57100 CONFERENCE&TRAINING $148.00
Vendor Total: $296.00
WYATT IRRIGATION CO 221646 00 PARTS&MISC SUPPLIES AS $118.34 10022100-54100 SUPPLIES $118.34
NEEDE
Vendor Total: $118.34
ZAB ENTERPRISES INC STMT073116 PROVIDE MISCELLANOUS FOOD $78.40 82024410-57100 CONFERENCE&TRAINING $78.40
DISH
Vendor Total: $78.40
INVOICE TOTAL: $470,677.91
ITEM NO.: 7b
• , MEETING DATE: September 21, 2016
City ofTikfai AGENDA SUMMARY REPORT
SUBJECT: NOTIFICATION TO CITY COUNCIL OF THE PURCHASE OF NPDES TOXICITY
TESTING SERVICES FOR THE WASTEWATER TREATMENT PLANT FROM PACIFIC
ECORISK FOR A TOTAL NOT TO EXCEED $18,020.00
Summary: NPDES Waste Discharge Requirements specify that Wastewater Treatment Plant (VVWTP)
effluent discharged to the Russian River be tested for aquatic organism toxicity on a monthly and annual
basis. This determines the potential effects of the discharge on certain indicator species as defined in
our Discharge Permit.
Background: Increasingly stringent limitations on the potential effects of WWTP discharge dictate that
these specialized analyses prove that there is minimal, if any, effect on the survival and reproduction of
representative organisms.
Discussion: Pacific EcoRisk is the only laboratory in this area providing this service. They have an
established familiarity with the VVVVTP and have provided invaluable assistance in interpreting test results
and preparing reports to regulatory authorities. A purchase order was issued to Pacific EcoRisk in the
amount of $18,020.00, and expensed to the Waste Water Treatment Plant contractual services account
84024425.52100.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
$18020.00 V O TP Contract Services 84024425-52100 Yes El No ® PO#44419
RECOMMENDED ACTION(S): Receive report regarding the purchase of NPDES Toxicity Testing Services
from Pacific EcoRisk for a total not to exceed amount of$18,020.00.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: N/A
Contact/Prepared by: Andrew T. Luke,VVWTP Supervisor
Coordinated with: Mary Horger, Purchasing Supervisor
Presenter: Andrew T. Luke,VVWTP Supervisor
Attachment: N/A
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved:
Sa Sa lac• "o, City Manager
'' ITEM NO.: 7c
September 21, 2016
Se
MEETING DATE: P
City of'Ukiah
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION DESIGNATING DARCY VAUGHN AS ASSISTANT CITY
ATTORNEY
Summary: The Council will consider approving a resolution designating Darcy Vaughn as Assistant City
Attorney.
Background: Darcy Vaughn is the attorney in the Law Offices of Rapport and Marston who has been
assisting David Rapport in providing legal services to the City. However, she has not had an official
designation from the City Council. Designating her as Assistant City Attorney will aid in her ability to
provide those services and in obtaining training and technical support from the League of California
Cities and other organizations.
Discussion: Darcy Vaughn has been assisting David Rapport in providing legal services to the City as
its City Attorney. She has been working closely with the Ukiah Police Department on various legal
matters, including responding to (1) motions in court seeking access to police officer personnel files, (2)
subpoenas and public records requests, (3) nuisance abatement, and (4) regulatory matters, including
the proposed ordinance establishing permits for marijuana dispensaries. She has also been providing
legal advice to the planning department, the City Clerk and City Council on election matters, the City's
mobilehome park rent control ordinance, and numerous other matters. She also provides litigation
support to Mr. Rapport and responds to requests for service when he is unavailable.
Without a formal designation from the City Council she cannot file pleadings in court using her name as
an attorney representing the City. She cannot participate in the City Attorney List Serve through which
designated city attorneys, deputy and assistant city attorneys ask each other questions and share
information on municipal law. She cannot attend training events provided by the League of California
Cities.
She is rapidly gaining experience and training in municipal law and this designation will enhance that
process. Darcy went to Ukiah High School. She graduated with a BA from the University of Chicago
and a JD from Hastings College of the Law. She recently purchased a home in the City and is making
Ukiah her long-term home.
Continued on Page 2
RECOMMENDED ACTION(S): Adopt resolution designating Darcy Vaughn as Assistant City Attorney
ALTERNATIVES: Decline to adopt the resolution or provide further direction to staff
Citizens advised: N/A
Requested by: David J. Rapport, City Attorney
Prepared by: David J. Rapport, City Attorney
Coordinated with: Sage Sangiacomo, City Manager
Presenters: David J. Rapport, City Attorney
Attachments: Attachment 1 —Resolution
COUNCIL ACTION DATE: : 0 Approved 0 Continued to 0 Other
RECORDS APPROVED: 0 Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
'6644 46-
Approved:-...p , y,
Sa Sa gi-.F•mo, City Manager
Page 2 of 2
She is and will continue to provide legal services under the contract with Mr. Rapport. The current budget
for City Attorney is sufficient to cover the cost of her services. The City is currently billed $160/hour for Ms.
Vaughn's legal services.
As with the services of Mr. Rapport, Darcy will serve at the will and pleasure of the City Council which can
terminate his or her services at any time.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
$165,000 City Attorney Budget 1001400.52100 and Yes El No ® N/A
.52150
ATTACHMENT 1
RESOLUTION 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DESIGNATING DARCY
VAUGHN AS ASSISTANT CITY ATTORNEY
WHEREAS:
1. Darcy Vaughn is an attorney admitted to practice law in California who works with David J.
Rapport in the Law Offices of Rapport and Marston; and
2. The City of Ukiah ("City") has contracted with David J. Rapport to provide legal services to
the City as its City Attorney; and
3. Ms. Vaughn has been gaining experience and expertise in municipal law and is willing and
capable of assisting Mr. Rapport in providing legal services to the City; and
4. The City benefits from having a second attorney available to assist Mr. Rapport and to
provide legal services to the City when Mr. Rapport is unavailable; and
5. Ms. Vaughn will provide legal services to the City under the supervision of Mr. Rapport;
NOW, THEREFORE, BE IT RESOLVED:
1. Darcy Vaughn is hereby designated as Assistant City Attorney and is authorized to provide
legal services to the City under the supervision of David J. Rapport.
2. Mr. Rapport may bill the City for the services provided by Ms. Vaughn under his contract with
the City and at rates that do not exceed the rates approved by the City Council.
PASSED AND ADOPTED on September 21, 2016, by the following Roll Call Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
1
, . ITEM NO.: 7d
MEETING DATE: September 21, 2016
atm of 2tkak
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF CONTRACT FOR ENVIRONMENTAL IMPACT REPORT SERVICES FOR
THE COSTCO WHOLESALE WAREHOUSE PROJECT TO DUDEK AND ASSOCIATES
IN THE AMOUNT OF $39,205.
Summary: Staff is recommending the award of a contract to Dudek and Associates to complete the
Environmental Impact Report (EIR) work required for the Costco Wholesale Warehouse Project. This
analysis is required based on the Court of Appeals decision mandating an energy analysis section be
added to the EIR which must then be recirculated for a 45-day public review and comment period with
comments limited to the energy analysis. The Costco project is billed on a cost recovery basis requiring
the applicant to pay all consultant and City administrative expenses incurred while processing the
application.
Background: Brian Grattidge, formerly with ESA, has served as the primary CEQA consultant for the
project to this point; heis now employed with Dudek and Associates. Given his history and knowledge of
the project, staff believes Dudek and Associates and Mr. Grattidge are best suited to complete the
necessary steps required to comply with the court mandated additional environmental review. The
attached scope of services will become an attachment to the City's standard professional services
contract.
Discussion: The attached scope of work describes in detail the tasks required to complete this contract,
as summarized below:
1. Preparation of a revised Administrative Draft EIR.
2. Address comments received on revised draft.
3. Prepare Recirculated Final EIR.
4. Attendance at two public hearings.
FISCAL IMPACT:
Current New Appropriation Budget Previous
Cost in Source of Funds Account Number Amendment Contract or
16-17 FY (Title&No.) Required Purchase Order
No.
N/A Applicant N/A Yes No N/A
RECOMMENDED ACTION(S): Award of contract for environmental impact report services for the Costco
Wholesale Warehouse Pro'ect to Dudek and Associates in the amount of$39,205.
ALTERNATIVES: Provide alternate direction to Staff.
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager
Prepared by: Kevin Thompson, Interim Director of Planning
Coordinated with: Mary Horger, Purchasing Supervisor
Presenters: Kevin Thompson, Interim Director of Planning
Attachment: 1. Scope of Work
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: 0 Agreement: ❑ Resolution: 0 Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved:
as Sank acs, o, City Manager
ATTACHMENT 1
ti IIIEK
P/,f ) /I.iF.2 I
TIPS.*4SrI'17 1= xl 44, Ifi'I
September 13, 2016 7973
Kevin Thompson
Interim Planning and Community Development Director City of Ukiah
300 Seminary Ave.
Ukiah Ca. 95482-5400
Subject: Ukiah Costco Recirculated EIR Energy Analysis
Dear Mr. Thompson:
We are pleased to submit this scope of work to recirculate the Environmental Impact Report
(EIR) Energy Analysis for the City of Ukiah Costco Wholesale Project. The previously certified
Costco Wholesale Project EIR (SCH#2011112025) was set aside by the California Court of
Appeals. Recirculation of this analysis, pursuant to California Environmental Quality Act
(CEQA) Guidelines Section 15088.5, is necessary prior to recertification of the Final EIR.
TASKS
Administrative Draft
Dudek will prepare an administrative draft of a new Energy Section for the previously prepared
EIR. The administrative draft will address the required contents of Appendix F of the CEQA
Guidelines. The administrative draft will rely upon the EIR Addendum prepared November
2014, and additional information regarding energy supply, demand, and conservation measures
provided by the Applicant and the City of Ukiah Utilities Division. The administrative draft will
be submitted to the City of Ukiah (in electronic form) for review.
Public (Recirculation) Draft
Following comment by the City staff and legal counsel, Dudek will address those comments in a
revised draft. The revised draft will be submitted for approval. Once approved, Dudek will
prepare the draft for public recirculation by the City. Dudek will assist the City with the
preparation of the Notice of Availability. Dudek will prepare the Notice of Completion and
deliver the appropriate copies to the State Clearinghouse for state review.
Deliverables
• Revised draft (electronic copy)
Mr. Thompson
Subject: Ukiah Costco
• Screen check draft (electronic format)
• Public Draft — electronic copy; 15 print or CD copies (for delivery to the State
Clearinghouse)
• Notice of Completion
Response to Comments
Following the public recirculation of the draft Energy Section for a minimum of 45 days, Dudek
will prepare responses to comments received on the draft Energy Section. We assume a total of
40 hours to address comments received, and that no new analysis is required to respond to
comments. The draft responses to comments will be submitted to the City for review.
Final EIR and Findings
Following review of the responses by the City and legal counsel, Dudek will prepare the
Recirculated Final EIR. This document will include a list of commenters; environmental
comments received (either verbatim or summarized); responses to comments; and any revisions
to the draft Energy Section consistent with the responses. Dudek will also work with City staff to
prepare the necessary Findings required under CEQA.
Management and Hearings
This task includes regular communication with the City and its project team. This task also
includes attendance of the Dudek project manager at two public hearings (presumably one
Planning Commission and one City Council hearing). The Dudek project manager will prepare a
presentation regarding the recirculated section.
COST
The estimated cost for this scope of work is $39,205.00. Table A provides a detailed breakdown
of labor and other direct costs. I would be happy to answer any questions regarding this proposed
scope of work. Please contact me at 916.438-5312 or bIrattid2e a dudek.com.
Sincerely,
Brian Grattidge
Project Manager
,, 7973
• VIII �. 2 September 2016
Table A.Cost Estimate
Proposal#:
Project: Ukiah Costco
Client: City of Ukiah
Date Prepared: 9/1/2016
01 P
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AdminDrraffttRE,IR 24 20 44 6,100 6,100.00
Energy 40 16 56 8,840 8,840.00
2.Draft REIR 8 16 10 34 4,830 4,830.00
3.Final EIR 40 24 8 72 9,560 9,560.00
4.Findings 4 12 16 2,560 2,560.00
5.Meetings,Management 40 40 7,000 315 7,315.00
Total Hours 116 24 68 16 38 262 38,890 38,890.00
Total Billing 20,300 1,800 10,540 2,640 3,610 38,890 315 $ 39,205.00
DUDEK Ukiah Costco I
ITEM NO.: 7e
MEETING DATE: September 21, 2016
r...
AGENDA SUMMARY REPORT
City of'Ukiah
SUBJECT: NOTIFICATION OF CONTRACT AWARD TO CHEM-DRY OF MENDOCINO COUNTY
FOR CARPET CLEANING SERVICES FOR A THREE YEAR TERM AT VARIOUS CITY
LOCATIONS
Summary: Staff is submitting a report to Council regarding a contract entered into with Chem-Dry of
Mendocino County for carpet cleaning services.
Background: Throughout the year, there are regularly scheduled carpet cleanings at various facilities, as
well as emergency carpet cleanings in the event of any significant spills and stains. These services are
scheduled and coordinated generally through the Community Services Department. Where the source of
a spill or stain is from a private group that has rented one of the facilities, the charges for the cleaning are
billed to the renter. Expenditures are billed against the appropriate fund, and as budgeted for and
approved by Council each fiscal year.
Discussion: A request for bid was released, with nine companies being contacted. One bid was
received from Chem-Dry of Mendocino County. Chem-Dry was the past contractor providing cleaning
services, and staff has been pleased with their work. When evaluating the pricing, it was noted that they
had increased by approximately 3%, which was found to be reasonable, considering that the prior
contract was awarded in 2012.
The initial contract is for a three-year term, with an option to extend for one additional year. Use of the
contract is dependent on need, as it is a unit cost contract; thus a not-to-exceed amount has not been
established. The last contract closed with a total four year cost of$17,645.00.
It is staffs recommendation that Council receive the report of the contract with Chem-Dry of Mendocino
County. Overall cost to be monitored in accordance with the budgetary authority approved by Council in
the corresponding fiscal year budget.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
16-17 FY (Title& No.) Required Purchase Order
No.
$30,000 Building Maintenance-M&R 20822500.56300
$2,000 ARC-Maint.&Repair 31122870.56300 Yes ❑ No ® COU No. 1516-228
$3,000 Museum-Maint.&Repair 69122700.56300
$12,000 Conference Ctr-M&R 73022600.56300
RECOMMENDED ACTION(S): Receive report of contract with Chem-Dry of Mendocino County for carpet
cleaning services.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: N/A
Prepared by: Mary Horger, Purchasing Supervisor
Coordinated with: Tami Bartolomei, Community Services Administrator
Presenter: Mary Horger, Purchasing Supervisor
Attachment: Contract
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved: ,- .
S e •,'=como, City Manager
CONTRACT ATTACHMENT 1
Contract number must appear on all
invoices
CITY OF UKIAH
SUBMIT DUPLICATE INVOICES CONTRACT NO. 1516228
TO ACCOUNTS PAYABLE
300 SEMINARY AVENUE
UKIAH,CA 95482
ACCTS.PAYABLE (707)463-6230 PAGE 1 OF 1
PORCH.DEPT: (707)463-6233
PORCH,FAX (707)463-6234 DATE:6/30/2016
VENDOR: SHIP TO:
CHEM-DRY OF MENDOCINO COUNTY CITY OF UKIAH
371 Lakeport Blvd#350 411 West Clay Street
Lakeport, CA 95453 Ukiah, CA 95482
PATYMENT TERMS: N30 FOB: Ukiah
ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL
Multiples 1 OPEN CARPET CLEANING SERVICES
TERM: JUNE 30,2016 THROUGH JUNE 30,2019
AS PER BID OPENING: 6/21/16
VENDOR TO MAINTAIN INSURANCE DOCUMENTS PER THE CITY'S REQUIREMENTS
FOR THE FULL TERM OF THE AGREEMENT.
SUBTOTAL 0.00
TAX:
Attachments listed below are included as part of the contract. p TOTAL: $0.00
No other terms and conditions will be accepted unless agreed to and signed by both partie
APPR ED BY. t/3p /j,
Attachments: Terms&Conditions MARY HORGER,PURCH ING SUPERVISOR I ATE
Bid dated 6/18/2016
ACCEPTED BY:
CARL KNIPPING,OWNER I DATE
VENDOR'S COPY
1 GENERALLY. These Terms and Conditions of 9. PAYMENT. City will pay Seller after receiving
Sale ("Terms and Conditions") apply to all purchases by acceptable invoices for materials and supplies delivered
Ciof Ukiah. (Referred to as "Buyer"). The supplier of and accepted or services rendered,and accepted. City will
rods and services under this 'transaction is herein not pay cartage,, shipping, packaging or boxing expenses
eferred to as "Seller". The goods or service purchased unless specified in this order.
are referred to as the"Purchase.'
10. INDEMNIFICATION. Seller agrees to indemnify
2. TERMS EXCLUSIVE. Buyer will order theoods and hold harmless from and against an claim action,
or services described herein only upon the terms and damages, .costs (including, ,without limitation, attorney's
conditions contained herein. Seller's acceptance of this fees), injuries, or liability, alising out of the Purchase or the
order shall occur either through commencement of order, or their performace. Should City be named in any
performance under this order or acknowledgment of this suit, or should any claim be brought against it by suit,or
order. By accepting this order, Seller waives all terms and otherwise, whether the same be groundless or not, arising
conditions contained in its quotation, acknowledgment, out of the Purchase or order, or-their performance, Seller
invoice or other documents which are different faun or will, defend Citi (at City's request, and with, counsel
additional to those contained herein and all such different satsfactory to City) and indemnity ity for any judgment
or additional terms and conditions shall be null and void. rendered against itor anysums paid out in settlment or
SELLER MAY NOT CHANGE MATERIAL OF otherwise. For purposes of this section "City" includes
MANUFACTURE SOURCES OF SUPPLY City's officers, elected officials, and employees. This
L
MANUFACTURING PROCES OR LOCATION WITHOUT paragraph 9 will survive termination of this order. The
THE PRIOR WRITTEN CONSENT OF BUYER. requirements as to the types and limits of insurance
coverage to be maintained by Seller, and any approval of
3. INSPECTION. Alloods shall bereceived subject such insurance by City, ar not intended to and will not in
to Buyer's inspection and rejection.rDectiveoods and any manner limit or quail the liabilities and obligations
goods otherwise not conforming to this order shall be held otherwise assumed by eller pursuant to this order,
for Seller's instruction and at Seller's risk, and if Seller so including, without limitation, to the provisions concerning
directs, shall be returned at Seller's expese. No defective indemnification.
goods shall be replaced without a new purchase order.
!Payment by Buyer shall not be construed as an 11. WARRANTY. Seller agrees thatthe Purchase is
acceptance of goods. Buyer may return to Seller any covered, by the most favorable commercial warranties,the
non-defective, excess goods within thirty (30) days of Seller gives to any customer for the same or substantially
receiving them. similar supplies or services, or such other more,favorable
warranties as is specified in this order. Warranties will be
4. CHANGES. City may make changes within the effective notwithstanding any inspection or acceptance of
eneral scope of this order in drawings and specifications the Purchase by City.
for specially manufactured supplies, place of delivery,
method of shipment or packing of the order by giving12. ASSIGNMENT. City may assign this order.
notice to Seller and subsequently confirmingsuch changExcept as to any payment due under this orderSeller may
in writing. If such changes affect,the cost of or the,time not assign or subcontract the order,without City's written
required- for performance of this order, an equitable approval Should City give consent, it will not relieve Seller
adjustment in the price or delivery or both must be made. from any obligations under this order and any transferee or
No change by Seller is allowed without City's wntten subcontractorwill be considered Seller's agent.
approval. Any claim by Seller for anadjustment under this
section must be made in writing within thirty (30) days from 13. INSURANCE. Seller must provide the insurance
b
the date of receipt y,, Seller of notification of such chane indicated on the face sheet of this order.
unless City waives this condition in writing. Nothing in this
section excuses Seller from proceeding with performance 14. PERMITS. Seller must procure all necessary
of the order as changed. permits and licenses, and abide by all federal, state, and
local laws, for performing this order.
5. TERMINATION. City mayterminate this order at
any time either verbally or in writig,, with or without cause. 15. INDEPENDENT CONTRACTOR. City and Seller
hould termination occur, City will pay Seller as full agree that Seller will act as an independent contractor and
performance until such termination the unit or, pro rata will have control of all work and the manner in which it, is
order price for the performed and accepted portion of the performed. Seller will be free to contract for similar service
Purchase. City may provide written notice of termination to, be performed for other employers while under contract
for Seller's default it Seller refuses or fails to comply with with City. Seller is not an agent or employee of City and is
this order. It eller,does not cure such failure within a not entitled, tp participate in, any pension plan, insurance,
reasonable time period, or fails to perform the Purchase bonus orsimilar benefits City provides for its employees.
within the time specified (or allowed byextension), Seller An provision in this order that may appear to give City the
will be liable to City for any excess costincurred by City. right to direct Seller as to the details of doing the work or to
exercise a measure of control over the work means the
6. TIME EXTENSION. Time is of the essence City Seller will follow the direction of the City as to end results
may extend thetime for completion if, in City's sole of the work only.
determination, eller was delayed because of causes
beyond Seller's control and without Seller's fault or 16. WAIVER. City's review or ac eptance of, or
negligence. In the,event delay was, caused byCity, payment for, work product prepared by eller under this
Seller's sole remedy is limited to ecovering money ctually order will not be construed to operate as a waiver of any
and necessarily expended by Seller because of the delay; rights City may have under this Agreement or of any. cause
there is no right to recover anticipated profit. Ql action arisingfrom Seller's performance. A w iver,by
City of any breach of ny term, covenant or condition
7. REMEDIES CUMULATIVE. City's rights and contained in this order will not be deemed to be a aiver of
remedies under, this order are,not exclusive and are in any subsequent breach of the same,or any other term
addition to any rights and remedies provided by law. covenant, or condition contained in this order, whether of
the same or different character.
8. TITLE. Title to materials and supplies purchased
under this order pass directly from Seller to City upon 17. INTERPRETATION. This Agreement was drafted
City's,written acceptance,following an actual inspection in and will be construed in accordance with the laws of the
and City's opportunity to reject. State,of California, and exclusive venue for any action
involving this agreement will be in Mendocino County.
City of'Ukiah
Request for Bid
June 2016
CARPET CLEANING SERVICES
The City of Ukiah invites bids for carpet cleaning services for the Civic Center buildings, Ukiah Valley Conference Center, Alex
Rorabaugh Center, and the Grace Hudson Museum meeting room, as well as square foot pricing for additional jobs during the
course of the year. Bids will be received until 1:30 P.M.on June 21 2016. The bids shall be sent to the office of the Purchasing
Supervisor,Attn: Mary Horger,411 West Clay Street, Ukiah, CA 95482. Faxed and emailed bids will also be accepted,and can
be sent to fax number(707)313-3621,or email address of mhorger ancitvofukiah.com. Bids received after this date and time will
not be accepted or considered.
Those companies wishing to respond must provide bid(s)based upon the terms and conditions as provided by the City of Ukiah.
Bids must be signed by an authorized member of the firm to be considered as a valid bid. The City of Ukiah reserves the right to
reject any or all bids.
The intent of this request for bid is to establish a three year contract. The contract will be awarded to the lowest,responsible bid.
For questions regarding this bid request,please call Mary Horger at(707)463-6233.
GENERAL PROVISIONS
BIDS: Bidders are required to submit a bid on all bid items. Bid submittals which do not have all items bid will not be
considered. Forms provided by the City of Ukiah must be completed and returned. All bids must be signed with the firm's
name and by a responsible officer or employee. Obligations assumed by such signature must be fulfilled.
Cash discounts must be shown on bid;otherwise, prices will be considered net.This Invitation for bids shall result in a firm,fixed
price contract.
In case of default by the vendor,the City of Ukiah may procure articles or services from other sources and may deduct from any
monies due, or that may thereafter become due to the vendor, the difference between the price named in the contract or
purchase order and actual cost thereof to the City of Ukiah.
CONTRACT PERIOD:The resulting contract shall be in effect three years(36 months)from date of issuance of Purchase Order,
with an option of cancellation by the City of Ukiah with a thirty (30) day written notice, and an option for a one year renewal.
Rates shall be firm for the term of the entire contract.
BIDDER INVESTIGATION AND DATE OF WALK-THRU OF THE FACILITIES: Each bidder shall make all investigations and
examinations necessary to ascertain all site conditions and requirements affecting the full performance of the contract, take
measurements,and to verify any representations made by the City upon which the bidder will rely. A walk-thru of all facilities
is scheduled on Tuesday,June 14th,2016 at 1 p.m.,and to begin at the following location: Civic Center Annex Building,
Conference Room 5, 411 West Clay Street, Ukiah, California, 95482. THERE WILL BE NO OTHER OPPORTUNITY TO
WALK THROUGH THE FACILITIES, unless offered in an addendum to this solicitation. If the bidder receives an award as a
result of its bid submission,failure to have made adequate investigations and examinations by attending the scheduled walk-thru
will in no way relieve the contractor from its obligation to comply in every detail with all provisions and requirements of the
contract, nor will a plea of ignorance of such conditions and requirements be accepted as basis for any claim whatsoever by the
contractor for additional compensation. Changes to the bid request will only be done by written addenda. Oral statements or
instructions will not constitute an amendment to this solicitation.
Vendor Background Check: Because the contract work includes locations within the City's offices where security is very
important,fingerprints and consent to conduct a criminal records check will be required of all persons who will perform contract
services for the apparent low bidder. Only a department within the City authorized to access the automated systems handling
criminal offender record information maintained by the California Department of Justice will receive or review this information
which will include a criminal record summary of arrests resulting in conviction and arrests pending final adjudication. The
successful low bidder will not be permitted to provide services in these secure areas within City offices, except by persons who
have cooperated with this criminal background check and who have not been convicted of a crime that would create an undue
security risk for the City.
'a(
Carpet Cleaning Request for Bid Page 1 of 8
AWARD:The City of Ukiah reserves the right to reject any and all bids;to waive any informality in the bids;and to accept the bid
that appears to be in the best interest of the City. The City may award to one or more contractors.
In determining and evaluating the best bid, the prices will not necessarily be controlling element; quality, efficiency, general
terms,delivery,suitability of the service offered, and the reputation of the service in general use will also be considered with any
other relevant factors. Bidders shall be required to provide the information requested under Work Performance History
Capability. This information will be a critical part of the bid evaluation and award. Failure to provide this information may be
sufficient reason to declare the bid non-responsive.
INSURANCE REQUIREMENTS: Bidder shall submit to the City,for approval,within ten(10)days from notice of contract award,
all Certificates of Insurance evidencing the required coverage as described under insurance requirements.
NOTE:THE CITY ADVISES ALL CONTRACTORS TO CAREFULLY READ THE INSURANCE REQUIREMENTS. IT IS ALSO
ADVISED THAT PRIOR TO SUBMITTING A BID, CONTRACTORS SHOULD HAVE THEIR INSURING AGENCY REVIEW
THE CITY'S INSURANCE REQUIREMENTS TO DETERMINE IF THEIR CARRIER(S) WILL COMPLY WITH THE
ADDITIONAL INSURED BY ENDORSEMENT AND CANCELLATION LANGUAGE THAT IS REQUIRED FOR THE
CERTIFICATE OF INSURANCE. ALL CERTIFICATES OF INSURANCE MUST BE SUBMITTED TO THE CITY FOR
APPROVAL AFTER AWARD OF BID. FAILURE TO COMPLY WITH THE INSURANCE REQUIREMENTS STATED HEREIN,
AFTER AWARD OF BID WILL BE JUST CAUSE FOR ANNULMENT OF AWARD.
If you have questions regarding our insurance requirements contact:
Risk Manager
707.463.6287
The following requirements shall be included as a part of every bid:
1) COMPLIANCE WITH LAWS & REGULATIONS: All materials, parts and equipment furnished pursuant to these
specifications shall be in compliance with the laws and regulations of the State of California and OSHA. The contractor
shall,if requested by the City,supply certification and evidence of such compliance.
2) LEGAL REQUIREMENTS&PERMITS: The contractor agrees to fully comply with all local,City, State and Federal
laws,regulations and ordinances governing performance of contractual services required hereunder,and it will be
the responsibility of the contractor to obtain any and all necessary licenses,permits and/or clearances. Any costs
incurred by the contractor to obtain these licenses,permits or clearances,including the actual cost of licenses,
permits or clearances are the responsibility of the contractor.
3) LICENSE REQUIREMENTS-Bidder/Contractor will be required to obtain a City of Ukiah business license at the time
of award.
Cifyrfah
Carpet Cleaning Request for Bid—Page 2 of 8
(0/a//
9:30
CARPET CLEANING SCOPE OF WORK&BID SUBMITTAL
Carpet cleaning services will be provided for the Civic Center buildings,Ukiah Valley Conference Center,Alex Rorabaugh
Center,and the Grace Hudson Museum meeting room. Pricing provided on this quotation is to reflect single visit pricing,at a
minimum of one visit per year. The City of Ukiah has the right to exclude any location at any time without charge or penalty.
All scheduled carpet cleaning visits shall be performed after the City's normal working hours of 7:30 a.m.to 5:30 p.m.,Monday
through Friday,excluding regular scheduled City holidays and office closure. The scheduling of all work will be coordinated by
the Community Services Department. Some small office furnishings,such as chairs and floor mats,will need to be moved during
any given cleaning job,depending on location of the work.
The City of Ukiah will perform an inspection of each job after completion. If the City finds that the work performed is
unsatisfactory,the contractor will be expected to return to complete the job properly at no additional cost to the City.
Carpet Cleaning Requirements (If there is an exception, bidder is to provide a separate page explaining reason for
exception.)
a. Hot water extraction and dry cleaning capabilities. i Comply _Exception
b. Pre-spraying and spot cleaning capabilities. Comply _Exception
c. 3 years of commercial building cleaning experience X Comply _Exception
(List references under"Work Performance History".)
d. Able to work nights and weekends. X Comply _Exception
e. Have upholstery cleaning equipment. Comply _Exception
f. 24 hour call out capabilities for emergencies. X Comply _Exception
g. Flood damage repair capabilities. Com ly _Exception
h. Average dry time of carpets:
PRICING
A. CARPET CLEANING(to reflect single visit pricing,to be a minimum of one visit per year")
1. Civic Center Administrative Offices $ '. ° Lump Sum
2. Police/Fire Departments $ i; Lump Sum
3. Clay Street Offices $ 00 Lump Sum
4. Council Chambers $ .z.e2V Lump Sum
5. Grace Hudson Meeting Room $ Lump Sum
6. Grace Hudson Museum $5.14,10 Lump Sum
7. Ukiah Valley Conference Center
a. Chardonnay Room $ 519 06) Lump Sum
b. Riesling Room $ d_._00 Lump Sum
c. Chenin Blanc Room $ k 40, Lump Sum
d. Cabernet I Room $ ® Lump Sum
e. Cabernet II Room $ ._.9a Lump Sum
f. Merlot Room $.1 Lump Sum
g. Zinfandal Room $ Lump Sum
h. Offices $ te2e2.e0 Lump Sum
8. Alex Rorabaugh Center
a. Lobby&Main Hall $ .eV Lump Sum
b. Rear Game Area $„ ;°' -69 Lump Sum
c. H11 front conf.room $ . '` 0c, Lump Sum
d. H7 2^d conf.room $6.2 rd;, 4, Lump Sum
B. Square Foot Price(for additional jobs carpet cleaning jobs through the course of the year) $1 per sq.ft.
*The City of Ukiah has the right to exclude any location at anytime without charge or penalty.
Rates shall be firm for the term of the contract.
Cit ,
Carpet Cleaning Request for Bid—Page 3 of 8
SERVICE AVAILABILITY: The successful bidder must be available for 24 hour call-out in case of an emergency. Emergencies
shall be determined by the City.
Failure to provide the response time requested and keeping current Insurance Certificates on file with the City could be
considered valid reasons for cancellation of contract with a 30 day written notice.
Indemnification. Contractor agrees to accept all responsibility for loss or damage to any person or entity, and to defend,
indemnity, hold harmless and release the City, its officers, agents and employees,from and against any and all actions, claims,
damages,disabilities, or costs of litigation that may be asserted by any person or entity, arising out of or in connection with the
negligent or willful misconduct in the performance by contractor hereunder,whether or not there is concurrent, passive or active
negligence on the part of the City, but excluding liability due to the sole active negligence or willful misconduct of the City. This
indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable
to or for Contractor or its agents under Workmen's Compensation acts,disability benefits acts or other employee's benefits acts.
Contractor shall be liable to the City for any loss or damage to City property arising from or in connection with
Contractor performance hereunder.
The undersigned declares they are familiar with the items specified and have carefully read the RFB
specification/requirements, checked all of the figures stated on the specifications and accepts full responsibility for any error or
omission in the preparation of this bid.
The undersigned acknowledges that this document,together with the City's Request for Bid,the purchase order issued
by the City, the insurance requirements for contractors, and the Bidder/Contractor Statement Regarding insurance coverage
comprise a written agreement between the Contractor and the City binding on both parties.
This bid is submitted by(check one):
Individual Owner _Partnership _Corporation _Other(Specify)
Legal Name of Bidder
Address of Bidder:
Mailing Address: mm.
Tax I. D.# 0/17/.01-7Y
.
Phone Number: Fax Number:
Email: ,o-75 4.,vtr Website: 2jae ' ,/,73
By: , �'"�: Dated. °, /1
(Signature) m
eflie sZ,Asi
y .�
(Print or Type Name) (Title)
Cit;
Carpet Cleaning Request for Bid—Page 4 of 8
REQUIRED DATA
WORK PERFORMANCE HISTORY
Bidder shall provide the name, contact name, address and phone numbers of customer's who you have contracted to do work
similar to what is currently being requested(minimum of 3 references,please).
COMPANY NAME: ..., rPo /v , AL
CONTACT: -77)--e-01-Ty
ADDRESS: r
PHONE: 2.67 - - �-
COMPANY NAME: / ;l ,„ �� �, /li ,„
CPA g7t
CONTACT: ,... ®✓?t..S
c�
ADDRESS: 2,960 "
PHONE: I .. �,
COMPANY NAME: a e7 e°G4. // //. /-c 1 i
CONTACT: e- frt
ADDRESS: 424 VE1404,/C-44/10- /
PHONE: ''7c) a '83- 06'V9
COMPANY NAME: / ,Ill o!II,1,4 y t' / 370C
CONTACT: �
ADDRESS: 1656a /
PHONE: 177.......
Cite ¢ ah
Carpet Cleaning Request for Bid-Page 5 of 8
BIDDER/CONTRACTOR STATEMENT
REGARDING INSURANCE COVERAGE
(Submit with Bid)
PROPOSER/CONTRACTOR HEREBY CERTIFIES that he/she has reviewed and understands the insurance coverage
requirements specified in the Request for Bid for:
Carpet Cleaning Services
Should we/I be awarded the contract, we/I certify that we/I can meet the specified requirements for insurance, including
insurance coverage of the subcontractors, and agree to name the City of Ukiah as Additional Insured for the work specified.
And we/I will comply with the provisions of Section 3700 of the Labor Code,which require every employer to be insured against
liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, before
commencing the performance of the work specified.
(!kin- Defy v7/1 C .00'72 111/
Please Print (Person,Firrii,or Corporation)
Signature of Authorized Representative--
(1941eL liel`kk/P‘."644,76--
Please
Please Print (Name&Title of Authorized Representative)
6. if /8//6 96S-- _ _
Date Phone Number
Cit1111iur
Y
Carpet Cleaning Request for Bid—Page 6 of 8
ITEM NO.: 7f
MEETING DATE: September 21, 2016
City of Vkian
AGENDA SUMMARY REPORT
SUBJECT: POSSIBLE ADOPTION OF ORDINANCE AMENDING THE UKIAH CITY CODE TO
AUTHORIZE CITY COUNCIL TO PROVIDE A BIDDING PREFERENCE FOR LOCAL
VENDORS BY RESOLUTION
Summary: The City Council introduced this Ordinance amending the City Code to authorize the City
Council to provide a bidding preference for local vendors by resolution on September 7, 2016 meeting,
on a unanimous, 5-0 vote. As a result, the ordinance can be adopted as a consent calendar item.
The ordinance, if adopted, will become effective on October 21, 2016, thirty days after its adoption on
September 21.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
15-16 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
RECOMMENDED ACTION(S): Adopt ordinance amending the Ukiah City Code to authorize City Council to
provide a bidding preference for local vendors by resolution.
ALTERNATIVES: Leave,the affected City Code sections unchanged or provide instructions to staff on
desired amendments to the ordinance.
Citizens advised: N/A
Requested by: City Council
Prepared by: City Attorney
Coordinated with: Mary Horger, Purchasing Supervisor, and Shannon Riley, Senior Management Analyst
Presenter: David J. Rapport, City Attorney
Attachment: Attachment 1 —Ordinance amending the Ukiah City Code to Authorize the City Council to
provide a bidding preference for local vendors by resolution.
COUNCIL ACTION DATE: ' : ❑ Approved ❑ Continued to_ ❑ Other
RECORDS APPROVED: U Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted„,.
Approved:
a e Sangi omo, City Manager
ATTACHMENT 1
ORDINANCE NO.
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH ADDING A NEW SUBSECTION D.4
TO UKIAH CITY CODE SECTION 1522
The City Council of the City of Ukiah hereby ordains as follows:
SECTION 1
Section §1522 of the Ukiah City Code is hereby amended by adding Subsection D. 4 to read as
follows:
§1522 OPEN MARKET, INFORMAL BIDDING AND CONTRACTUAL SERVICES PROCEDURE
D. Miscellaneous
4. The City Council, in the exercise of its discretion, may by resolution provide a preference for local
businesses in bidding or submitting price quotes under this Section §1522, when and to the extent such
preference is allowed or not prohibited by applicable state or federal law.
SECTION 2
EFFECTIVE DATE.
This Ordinance shall be published as required by law in a newspaper of general circulation in the City
of Ukiah, and shall become effective thirty (30) days after its adoption.
Introduced by title only on September 7, 2016, by the following roll call vote:
AYES: Councilmembers Crane, Mulheren, Doble, and Mayor Scalmanini
NOES: None
ABSTAIN: None
ABSENT: Councilmember Brown
Adopted on September 21, 2016, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 1 of 1
t . ITEM NO.: 79
September 21, 2016
Se
MEETING DATE: A
City of'Uki.aFc
AGENDA SUMMARY REPORT
SUBJECT: REPORTING CONTRACT WITH READY SET GO SERVICES, LLC FOR FINANCE
PROJECT ASSISTANCE IN THE AMOUNT OF $20,000, AND REQUESTING
AUTHORIZATION TO AMEND THE CONTRACT FOR ADDITIONAL SERVICES AS
NEEDED.
Summary: Staff is submitting a report to Council regarding a contract entered into with Ready Set Go
Services, LLC for finance project assistance in the amount of $20,000, and requesting authorization to
amend the contract for additional services as needed.
Background: The City initially contracted with Mr. Gordon Elton of Ready Set Go Services, LLC in
January 2016 in the amount of $9,999.00, to assist with miscellaneous projects as needed for the
Finance Department. Mr. Elton, who retired as the City of Ukiah's Finance Director several years back,
provides unique experience and knowledge, given his many years of service to the City.
Discussion: On September 7th, an amendment was issued to increase the total contract amount to
$20,000.00. In the last few months, Mr. Elton's services have been utilized for critical projects such as
Ukiah Valley Sanitation District, and Landfill Closure. It is expected that more time will be needed on
these projects, as well as other miscellaneous projects.
It is staffs recommendation that Council receive the report of the contract with Ready Set Go Services,
LLC in the amount of $20,000 and approve its continued use on an as-needed time and expense basis.
Overall cost to be monitored in accordance with the budgetary authority approved by Council in the
corresponding fiscal year budget.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous
Amount in Source of Funds Account Number Amendment Contract or
15-16 FY (Title& No.) Required Purchase Order
No.
$20,000 Landfill Contractual 70024500.52100 Yes ❑ No ® 1516-182
Services
10,000 Sewer Contractual 84424422.52100 Yes ❑ No ® 1516-182
Services
RECOMMENDED ACTION(S): Receive report of contract with Ready Set Go Services, LLC in the amount
of $20,000, and approve authorization to amend the contract for additional services as needed and to
be monitored in accordance with budget authority approved by Council in corresponding fiscal year
budget.
ALTERNATIVES: Provide alternate direction to Staff.
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager
Prepared by: Mary Horger, Purchasing Supervisor
Coordinated with: Daniel Buffalo, Director of Finance
Presenters: Daniel Buffalo, Director of Finance
Attachment: N/A
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved:
S•.:e S- Ig„':"como,4City Manager
ITEM NO.: 7h
4 `
MEETING DATE: September 21, 2016
City of'Ukiah AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION DESIGNATING CITY OFFICIALS WHO MAY CONTRACT
FOR CITY BANKING SERVICES WITH MUFG UNION BANK, N.A.
Summary: Council to consider re-signing of the Resolution designating City officials who may contract for
City banking services with MUFG Union Bank, N.A.
Background: On May 1, 2002, the City Council voted to accept the recommendation of the Investment
Oversight Committee to contract for banking services with MUFG Union Bank, N.A. On June 19, 2002,
the City Council signed resolution 2002-40, a "Public Entity Resolution" form, which is required by Union
Bank as part of their document signing process. Union Bank is now asking for a current dated "Public
Entity Resolution."
The attached Resolution contains the language required by MUFG Union Bank, N.A. and provides the
basis for the City Clerk to sign the attached form.
Discussion: Staff recommendation is to adopt the resolution.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
RECOMMENDED ACTION(S): Adopt Resolution designating City Officials authorized to enter into
contracts for banking services between the City of Ukiah and MUFG Union Bank, N.A.
ALTERNATIVES: Disapprove Union Bank's proposed Resolution and direct staff to renegotiate with
Bank.
Citizens advised: N/A
Requested by: Union Bank of California, N.A.
Contact/Prepared by: Kristine Lawler, City Clerk
Coordinated with: ElizaBeth MacFarland, Payroll Officer
Presenter: Kristine Lawler, City Clerk
Attachment: 1. Resolution
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted,
Approved:
e Sa"'gi.%.mo, City Manager
ATTACHMENT 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING CITY
OFFICIALS TO ENTER INTO CONTRACTS WITH MUFG UNION BANK, N.A.
WHEREAS, the City Council approved a banking relationship with MUFG Union Bank, N.A. on
May 1, 2002; and
WHEREAS, it is necessary for appointed City officials to sign documents implementing the
Council's action; and
WHEREAS, the City Manager and the City Director of Finance are the appropriate City officials
to sign documents implementing the MUFG Union Bank, N.A. agreement.
NOW, THEREFORE, BE IT RESOLVED, that the officers now or subsequently holding the
positions of City Manager or Finance Director with the City of Ukiah are authorized by the City
Council under California Government Code 53649 to enter into any contract with MUFG Union
Bank, N.A. relating to any deposit which in his or her judgment is to the public advantage.
Contract requirements could include:
• Establish bank accounts and services.
• Sign, or change in writing, agreements with Bank regarding City of Ukiah's bank deposit
relationship.
• Specify in writing to the Bank the individuals who are authorized in the name of and on
behalf of the Public Entity to:
o Withdraw funds from any Public Entity's banking accounts on the Public Entity's
checks or orders.
o Endorse and deliver to the Bank, for any purposes, and in any amount,
negotiable or non-negotiable items of any kind, and owned by, or held by, or
payable to the Public Entity.
o Send, review, and/or authorize wire and electronic transfers of funds from the
Public Entity accounts. Such authority may be exercised by such authorized
individual acting alone, regardless of any multiple signature requirements
otherwise applicable to the accounts.
o Otherwise access the Public Entity's deposit accounts.
This Authority has been granted by the City Council and shall remain in effect until the Bank
receives written notice of revocation at the Office where the Public Entity's banking relationship
is maintained.
PASSED AND ADOPTED on September 21, 2016, by the following Roll Call Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
1114 "�NN ~ ����|���man�
�
PUBLIC ENTITY RESOLUTION
California Government Code 53679 stipulates that money not under control of the treasurer but belonging to a local
agency and under the control of any of its officers or employees other than the treasurer may deposit funds as
active deposits or inactive deposits.
For deposits in excess of the amount insured under any federal law, a contract in accordance with Section 53649 is
required.
It is resolved that the officer now or subsequently holding the position of
(Title) (PublicEnUh/)
Finance Director | Ci� QfUkiah
'
is authorized by the Governing Board under California Government Code 53649 to enter into any contract with
Union Bank, N.A. relating to any deposit, which in his or her judgment is to the public advantage. Contracting
requirements could include:
• Establish bank accounts and services.
• Sign, or change in writing, agreements with the Bank regarding the Public Entity's bank deposit relationship.
• Specify in writing to the Bank the individuals who are authorized in the name of and on behalf of the Public Entity
to:
• Withdraw funds from any of the Public Entity's banking accounts on the Public Entity's checks or orders.
• Endorse and deliver to the Bank, for any purposes, and in any amount, negotiable or non-negotiable items of
any kind, and owned by, or held by, or payable to the Public Entity.
• Send, review, and/or authorize wire and electronic transfers of funds from the Public Entity accounts. Such
authority may be exercised by such authorized individual acting alone, regardless of any multiple signature
requirements otherwise applicable to the accounts.
• Otherwise access the Public Entity's deposit accounts.
This authority has been granted by the Governing Board and shall remain in effect until the Bank receives written
notice of revocation at the Office where the Public Entity's banking relationship is maintained.
CFRTIFICATION
|.
Clerk Secretary to the Governing Board of the above referenced Public
Entity, do hereby certify that the foregoing is a full, true, and correct copy of a resolution passed by the Governing
Board
on (Month and date) of (Year), and the resolution has not been
revoked or amended.
CLERK/SECRETARY TO THE GOVERNING BOARD SIGNATURE DATE
Distribution: ORIGINAL—Office CopDUPLICATE—CCSU TRIPLICATE—Customer
FORM 8V2xY(1}0D)
Correspondence Received- Agenda Item 8
To: Ukiah City Council
From: Mendocino Heritage Initiative of 2016
Date: September 16, 2016
Subject: Council's Endorsement for Measure AF
In 2015, the State of California passed historic legislation to regulate medical cannabis. The
MCRSA designates medical cannabis as an agricultural product, to be regulated by the
Department of Agriculture. The MCRSA specifically states that prospective participants in this
newly regulated industry may not obtain state licenses unless they first obtain locally issued
permits, thus opening the doors for counties and cities to follow suit and regulate locally.
We commend the efforts of Ukiah as well as every other city in the county to start exploring
regulatory options on a local level.
What does Measure AF do? The unregulated cannabis industry has divided our community for
decades and has negatively impacted our natural resources and sense of safety. Measure AF is
a chance to change direction. It was spearheaded by members of the cannabis industry who are
asking to be regulated to protect Mendocino County's future.
• AF provides the most time-efficient and cost-effective path to regulation while making
Mendocino County's rules consistent with state law.
• It will enact immediate policy to regulate all aspects of the cannabis industry without
further delay or costly lawsuits.
• AF saves the taxpayers money and allows for a swifter transition from the black market
to the regulated market, for the greater good of Mendocino's people, economy, and
environment.
This is a very complex issue, and stakeholders have been working directly with the Board of
Supervisors for many months to find solutions. Regardless of your position on medical
cannabis, we ask that this Council consider the issue from both sides before voting to endorse
in any direction.
How does Measure AF impact the City of Ukiah? It doesn't impact Ukiah, or any city in the
county. Cities have the jurisdictional control to regulate and permit cannabis businesses and
Measure AF will not affect the people or neighborhoods of Ukiah.
How will Measure AF benefit Mendocino County?
Regulation protects the environment
• The biggest threat to the environment is an unregulated market. AF prohibits illegal
diversion of water and permittees will be mandated by the State of CA to enroll in the
North Coast Regional Water Quality Control Board's program to obtain a water
discharge waiver before they can apply for a County permit. This waiver must be
renewed annually, and it will be enforced by a joint task force of NCRWQCB, Fish &
Wildlife, and local law enforcement. It also subjects violators to significant fines.
• Contrary to fears about loose regulation, cannabis cultivators will be subject to more
stringent environmental standards than any other agricultural product.
Safer neighborhoods
• Today, reckless manufacturing takes place in our neighborhoods and in protected
watersheds where unregulated operations create a fire & safety risk. Measure AF
restricts these activities (such as solvent extraction) to industrial zones and introduces
new, rigorous statewide operational & safety standards with local controls.
• AF makes Mendocino County's setbacks consistent with state law which prohibits
cultivation and dispensaries within 600 feet of a school.
• AF creates workplace safety standards and restricts employment to individuals over 21
years of age.
Taxes will benefit the community
• The new state regulations specifically allow for cities to place taxes on cannabis
processes and products, in addition to any the county imposes.
• We urge voters to support all ballot measures focused on regulating and taxing
cannabis: Yes on AF, Al, &AJ to provide much needed County funds.
Increased enforcement
• By drawing a clearer line between legal and illegal operations, AF strengthens
enforcement, and provides the Sheriff with the resources to focus on hard drugs, illegal
grows, and violent crime. Bringing the industry out of the shadows is the single most
important factor in increasing public safety in Mendocino County - by getting cannabis off
the streets and into secured settings.
• State enforcement agents protect against environmental impacts by mandating permits
and compliance inspections.
Protects local business
• Measure AF only allows permits to be issued to Mendocino County residents that have
lived here for at least two years and requires majority ownership by locals to keep out a
"green rush" of large corporate interests. These permitted businesses will be required to
follow all the same rules as every other business in Mendocino County.
• Measure AF will stimulate economic activity and create many new jobs in our county.
We ask that this Council follow suit with the Cities of Fort Bragg and Willits and abstain from
voting "No" on Measure AF, and let the County's voters decide at the November ballot.
Thank you for your consideration.
Sincerely,
Yes on AF -The Mendocino Heritage Initiative of 2016
Sarah Bodnar Jude Thilman Casey O'Neill Tom Rodrigues Tim Blake Justin Calvino
www.yesonAF.com I mendocinoheritageinitiative@gmail.com I (707) 200-8239
~ ITEM NO.: 12a
,,, .
MEETING DATE: September 21, 2016
City of Ukiah
AGENDA SUMMARY REPORT
SUBJECT: UPDATE REGARDING EMERGENCY WINTER SHELTER, POSSIBLE DIRECTION
REGARDING DISBURSEMENT OF FUNDS AND APPROVAL OF CORRESPONDING
BUDGET AMENDMENT(S)
Summary: Council will receive an update regarding the emergency winter shelter and will possibly give
staff direction regarding disbursement of funds.
Background and Discussion: In the continued absence of a permanent homeless shelter, Ukiah will
again be faced with the need for an emergency winter shelter. Therefore, a committee of local
stakeholders, the Homeless Services Action Group (HSAG), has begun meeting in an effort to identify a
location and a lead agency for the shelter. Neither last year's location nor the operator are available this
year.
In fiscal years 2014-15 and 2015-16, the City of Ukiah contributed $30,000 toward the winter shelter.
Additional large contributions came from the County of Mendocino, the Ukiah Valley Medical Center, and
the Community Foundation, plus another$20,000 worth of smaller donations.
The HSAG is working to avoid the last-minute crunch that occurred in 2015 when funding, staffing, and
remodeling efforts were still going on in November. Therefore, Staff is recommending a proactive
approach— that the City Council authorize a contribution of $30,000, to be held by the County until a
location and an operator are secured. The Mendocino County Board of Supervisors is expected to
consider shelter funding at their October 4, 2016, meeting.
City of Ukiah funding could come from two possible sources. An application has been submitted to the
State for permission to utilize program income from Community Development Block Grants; that
application is still pending but, if approved, would allow access to approximately $16,000 for the shelter.
Additionally, there is sufficient fund balance in the Low and Moderate Income Housing Fund to pay the
difference or, if necessary, the entire amount. By combining these resources, the City would not need to
utilize General Fund monies.
RECOMMENDED ACTION(S): 1) Discuss and provide direction to Staff; 2) Authorize the City Manager to
negotiate and execute a release of funds agreement with the County of Mendocino for an emergency
winter shelter, and 3)Approve the corresponding budget amendment(s)
ALTERNATIVES: Provide alternative direction to Staff.
Citizens advised: Homeless Services Action Group
Requested by: Shannon Riley, Senior Management Analyst
Prepared by: Shannon Riley, Senior Management Analyst
Coordinated with: n/a
Presenter: Shannon Riley, Senior Management Analyst
Attachments: None
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted
.
5
Approved:
ge Sa iacomo, City Manager
Page 2 of 2
If Council approves, the City Manager would be authorized to negotiate and execute an agreement for
the release of$30,000 to the County of Mendocino, to be held for the operation of the emergency winter
shelter, contingent upon the identification of a suitable operator and a location.
FISCAL IMPACT:
Amendment New Appropriation Budget
Amount in 16-17 Source of Funds Account NumberAmendment
FY (Title& No.) Required
$30,000 2016 CDBG Allocation, N/A
pending Yes ® No El
Low and Moderate Income 31300000
Housing Fund
.' ITEM NO.: 12b
MEETING DATE: September 21, 2016
City of Ukiah
AGENDA SUMMARY REPORT
SUBJECT: APPROVE CONTRACT BETWEEN SOLID WASTE SYSTEMS AND POTRERO HILLS
LANDFILL FOR MUNICIPAL SOLID WASTE DISPOSAL AND DISPOSAL OF THE
MUNICIPAL SOLID WASTE AT POTRERO HILLS LANDFILL IN SUISUN CITY,
CALIFORNIA; AND APPROVE AMENDMENT TO TRANSFER STATION AGREEMENT
BETWEEN CITY AND SOLID WASTE SYSTEM AND AMENDED TRANSFER STATION
LEASE BETWEEN CITY AND SOLID WASTE SYSTEMS
Summary: The Ukiah City Council will be asked to consider and approve (1) a disposal contract between
Solid Waste Systems Inc. ("SWS") and Potrero Hills Landfill Inc. ("PHL Agreement") for the disposal of
solid waste received at the Ukiah Transfer Station; (2) an amendment to the transfer station agreement
between SWS and the City to extend the term of that agreement to coincide with the 15 year term of the
PHL Agreement; and (3) an amended transfer station lease between SWS and the City to make its term
coincide with the term of the PHL Agreement. These approvals also involve the exercise of the City's
control over the disposal of municipal solid waste generated within City limits ("flow control") by approving
the disposal of the City's municipal solid waste (MSW) at the Potrero Hills Landfill. Currently, the City has
directed that SWS dispose of the City's MSW at the Eastlake Landfill in Clearlake, CA.
Background: On February 17, 2016, Staff provided the Council with an update on the disposal contract
with Eastlake Landfill in Clearlake, California. The contract with the Eastlake Landfill is set to expire on
December 31, 2016. At the February Council meeting staff spoke to the impact on the Eastlake Landfill of
the Valley Fire with the facility experiencing an overwhelming influx of material. As a result, Lake County
has notified SWS that it does not wish to extend the existing contract beyond the December 31, 2016,
expiration date. City staff has been concerned that this situation might occur. As a result, and per section
4.1.1 of the 2015 Amended and Restated Transfer Station Agreement between the City and SWS
("Transfer Station Agreement") staff in coordination with SWS has been exploring other disposal options
for our solid waste and have been seeking an alternative disposal site.
Discussion: City Staff along with the Five Year Rate Review Ad Hoc (Councilmembers Brown and
Mulheren) and SWS have identified a long term solution for MSW disposal, as directed by Council. Staff
RECOMMENDED ACTION(S): 1. Approve contract between Solid Waste Solutions Inc. and Potrero Hills
Landfill Inc. 2. Direct the City Manager to exercise flow control of Ukiah's municipal solid waste
directing that it be transported to the Potrero Hills Landfill in Suisun City, California. 3. Approve
amendment to Transfer Station Agreement. 4. Approve amended Transfer Station Lease.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager.
Prepared by: Tim Eriksen, Director of Public Works/City Engineer.
Coordinated with: Five Year Rate Review Ad Hoc(Councilmembers Brown and Mulheren), David Rapport,
City Attorney, Daniel Buffalo, Director of Finance
Presenter: Tim Eriksen, Director of Public Works/City Engineer, Daniel Buffalo, Director of Finance
Attachments: 1. Contract between Solid Waste Systems Inc. and Potrero Hills Landfill Inc.
2. Amendment to Transfer Station Agreement
3. Amended Transfer Station Lease
COUNCIL ACTION DATE: : ❑ Approved 0 Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted..
Approved: ...
Sat Sangia o, City Manager
Page 2 of 2
has identified Potrero Hills Landfill in Suisun, CA as the most economical solution. The contract that is
attached (Attachment 1) is between SWS and Potrero Hills Inc. ("PHL"). Under the terms of the contract,
the City must approve this contract before SWS can enter the agreement. The attached agreement has
been approved and signed by PHL.
The City of Ukiah has flow control of its MSW. Consequently, as provided in the Transfer Station
Agreement, the City Manager must approve disposing of the City's MSW at the Potrero Hills Landfill.
The PHL Agreement provides a $23.50/ton gate fee, increasing each year by 90% of the cost of living,
which is initially $17.87 per ton less than the current gate fee at the Eastlake Landfill. Even with the
increased transportation cost, the PHL Agreement represents a substantial savings which is essential to
the financial plan for funding closure and post-closure costs of the Ukiah Landfill. The PHL Agreement
locks in this favorable rate for 15 years with an opportunity to extend for an additional 5 years, with PHL
approval. The City is declared a "third party beneficiary" of the agreement and has the right to assume or
assign the agreement if it is terminated in less than fifteen years for any reason by SWS or as a result of
a breach of the agreement by SWS. This assures that the benefit of the PHL Agreement will be available
to the City, even if the PHL Agreement or the Transfer Station Agreement were terminated in less than
fifteen years.
As the Council knows under the Transfer Station Agreement, the current owner of the transfer station
must convey it to the City on January 1, 2017. Under that agreement the City has agreed to lease the
transfer station to SWS after ownership transfers to the City pursuant to the terms of a lease which is
attached as an exhibit to the Transfer Station Agreement. Rent under the lease is $10/ton. Under Council
Resolution 2016-03, that rent income has been committed to extinguishing any unfunded Closer, Post
Closure and Corrective Action Plan (CAP) reserve costs of the Landfill.
Fifteen years is the minimum time required to amortize the closure and post closure costs, using
revenues from the $14/ton surcharge ($12 increase) being recommended by the Landfill Closure Ad Hoc
Committee and staff and the $10/ton transfer station rent.
Accordingly, staff recommends approval of an amendment to the Transfer Station Agreement
(Attachment 2) to amend its term to coincide with the 15-year term of the PHL Agreement and a similar
amendment to the Transfer Station Lease (Attachment 3).
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title&No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
ATTACHMENT 1
SOLID WASTE DISPOSAL AGREE I NT
Potrero Hills Landfill
THIS SOLID WASTE DISPOSAL AGREEMENT (this "Agreement") is made effective
as of the 1st day of January, 2017 (the "Effective Date"), by and between SOLID WASTES
SYSTEMS, INC., a California corporation ("Customer"), on the one hand, and POTRERO
HILLS LANDFILL,NC., a California corporation("Company").
RECITALS
WHEREAS, Customer desires to obtain from Company environmentally sound solid
waste disposal services for Transfer Station Waste(as defined below); and
WHEREAS, Company operates the Potrero Hills Landfill located in Suisun City,
California and wishes to provide Customer with disposal and other solid waste related services.
AGREE NT
NOW, THEREFORE, for and in consideration of the respective covenants herein
contained, the parties agree to the terms and conditions set forth herein:
1. Definitions.
(A) "Acceptable Waste" is "Solid Waste", as defined in California Public Resources
Code, Division 30, Part 1, Chapter 2, § 40191 and regulations promulgated thereunder, and as
further defined in any site specific operating permits for the Disposal Site, including, without
limitation, commercial waste; construction and demolition waste; yard and wood waste; and any
other combination of these wastes; provided, however, that Recyclable Material, Special Waste
and Hazardous Waste are excluded from the definition of Acceptable Waste. "Acceptable
Waste"shall include C&D Debris, and Compostable Material.
(B) "C&D Debris" means uncontaminated solid waste resulting from the
construction, remodeling, repair, and demolition of utilities, structures, and roads; and
uncontaminated solid waste resulting from land clearing.
(C) "Compostable Material" means plant material (leaves, grass clippings, branches,
brush, flowers, roots, pine needles and pine cones, wood waste, etc.); debris commonly thrown
away in the course of maintaining yards and gardens; and other biodegradable waste, such as
animal and vegetable food scraps, paper tissues, paper napkins and towels, coffee grounds and
filters, pizza boxes, food soiled paper plates and cups; provided, however, that in each case such
material is capable of being processed into compost at Company's composting facility.
(D) "Desi ma .ted Waste" means "Designated Waste", as defined in the California
Water Code,Division 7, Chapter 3, § 13173 and regulations promulgated thereunder.
(E) "Disposal Site" means the landfill permitted and operated by Company near
Suisun City, Contra Costa County, California.
(00067915.DOC.5) 1 SOLID WASTE DISPOSAL AGREEMENT
(F) "Fees and Taxes" means any federal, state, local or other taxes, assessments, fees,
host charges, surcharges or similar charges directly or indirectly related to the acceptance,
processing, storage, burial and/or disposal of material which are imposed on Company by law,
ordinance, rule or regulation and/Or agreement with a governmental authority, whether imposed
retroactively or prospectively.
(G) "Free Liquid" means liquid in excess of twenty-five (25) gallons per contained
load of waste which readily separates from the solid portions of such waste on delivery to the
Disposal Site under ambient temperature and pressure; i.e., liquid in the waste load that causes
the waste to fail the "paint filter test" prescribed by the Environmental Protection Agency in its
"Method 9095."
(H) "Hazardous Waste"means any waste which:
is required to be accompanied by a written manifest or shipping document
describing the waste as "hazardous waste" or "dangerous waste," pursuant to the generator's
state, California or federal law, including, but not limited to, the Resource Conservation and
Recovery Act, 40 CFR, Part 260-272, et seq. as amended, and all regulations promulgated
thereunder and any such state equivalent or similar law;
(ii) contains polychlorinated biphenyl or any other substance the storage,
treatment or disposal of which is subject to regulation under the Toxic Substances Control Act,
40 CFR, Part 761, et seq. as amended, and all regulations promulgated thereunder and any such
state equivalent or similar law;
(iii) contains a radioactive material the storage or disposal of which is subject
to state or federal regulation; or
(iv) is designated under the generator's state, California or federal law or
regulation as a "dangerous waste," "toxic waste," "hazardous waste," "extremely hazardous
waste"or"acutely hazardous waste."
The term "Hazardous Waste" will be construed to have the broader, more
encompassing definition where a conflict exists in the definitions employed by two or more
governmental entities having concurrent or overlapping jurisdiction over Hazardous Waste.
(I) "Recyclable Material" means material collected, accepted and/or processed by
Customer for the purpose of diverting such material from landfilling.
(J) "Special Waste" means and includes, Desi i ted Waste and any non-Designated
Waste that requires special handing or safety procedures at the Disposal Site during either off
loading or burial, or any material which comes with a non-hazardous waste manifest. Examples
of Special Waste include,but are not limited to, treated wood,bulk consumer products, fly ashes,
petroleum contaminated soils, waste water treatment plant sludge, field plastic, truck load
quantities of box springs & mattresses, toner cartridges, appliances, wood stumps over two (2)
feet in diameter,tree limbs or poles more than four(4)feet in length.
(K) "Term" shall have the meaning set forth in Section 2.
(00067915.DOC.5) 2 SOLID WASTE DISPOSAL AGREEMENT
(L) " "means two thousand(2,000)pounds.
(M) "Transfer Station"means the Ukiah Valley Transfer Station located in the County
of Mendocino and currently operated by Customer pursuant to the terms of the Second Amended
and Restated Transfer Station Agreement between Customer and the City of Ukiah ("City")
dated October 7,2015 (the"Transfer Station Agreement").
(N) "Transfer Station Waste" means Acceptable Waste received, or remaining as
residue from materials processed, by Customer at the Transfer Station pursuant to the Transfer
Station Agreement.
(0) "Unacceptable Waste"means any and all waste:
the disposal of which at the Disposal Site would violate any applicable
local, state, or federal laws, regulations, or orders, or conditions of the Disposal Site's operating
permit;
(ii) which constitutes Hazardous Waste;
(iii) which constitutes Special Waste without an approval in accordance with
Company's Special Waste approval process;
(iv) which in Company's reasonable discretion Company considers to be
unacceptable; or
(v) containing Free Liquid without an approved Special Waste Application.
2. Term.
(A) Initial Term. Subject to the limitations set forth herein, including, without
limitation, those included in Section 3(A), the term (the "Initial Term") of this Agreement shall
commence on the Effective Date and continue until December 31, 2031; provided, however, that
this Agreement shall terminate on such earlier date as Company can no longer accept Transfer
Station Waste at the Disposal Site due to closure of the Disposal Site.
(B) Extensions to Term. The Initial Term may be extended for one additional term of
five (5) years (the "Extension Term" and, together with the Initial Term, the "Term") upon the
mutual written agreement of the Parties. In order to extend the Initial Term for the Extension
Term, Customer must have extended the term of the Transfer Station Agreement for an
additional term of five (5) years with City's approval (in accordance with the terms of the
Transfer Station Agreement), and obtained City's approval to extend the Initial Term of this
Agreement for the Extension Term. If such conditions are met, Customer will give Company
written notice of its intent to extend the Initial Term not less than ninety (90) days prior to the
expiration of the Initial Term, and Company may then elect to accept or reject such extension in
its sole and absolute discretion. Company will provide Customer with notice of its election
within forty-five (45) days after Customer gives Company notice of Customer's intent to extend
the Initial Term.
(00067915.DOC.5) 3 SOLID WASTE DISPOSAL AGREEMENT
3. Scope of Service.
(A) Operation. During the Term, Customer shall deliver all Transfer Station Waste to
the Disposal Site, and Company shall receive and dispose of all such Transfer Station Waste,
subject only to disposal limitations imposed by newly-adopted applicable laws or regulations or
changes to, or reinterpretations of, existing applicable laws, regulations or permits. Company
shall make commercially reasonable efforts to make available and reserve sufficient fully
permitted capacity at the Disposal Site to accommodate such Transfer Station Waste for the
Initial Term. All Acceptable Waste delivered by Customer to the Disposal Site shall be in
properly delivered containers or trailers. Under this Agreement, "properly delivered containers
or trailers"shall mean trailers or containers that:
contain a road legal amount of waste;
(ii) are not damaged to the extent that handling and transport of such
containers or trailers would create an unsafe condition;
(iii) are properly secured using tarps, in good condition and are not leaking, to
prevent loss of waste during transport or accumulation of precipitation; and
(iv) are compatible with unloading equipment.
Nothing in this Agreement shall restrict Customer from implementing any and all practices or
processes that reduce or eliminate the need to deposit Acceptable Waste or Recyclable Materials
in a landfill.
(B) Hours of Operation. The Disposal Site's current hours of operation are 4:00 a.m.
to 5:00 p.m. on Monday through Friday, and 8:00 a.m. to 4:00 p.m. on Saturday and Sunday,
subject to Company's right to change the hours of operation, which it may do at any time and
from time to time; provided, however, Company shall give Customer at least thirty (30) days'
advance notice of any such change. The Disposal Site will be closed and/or will close early on
New Year's Day, President's Day, Easter Day, Memorial Day, July 4th, Labor Day,
Thanksgiving, Christmas Eve, Christmas Day, and New Year's Eve.
(C) Waste Type and Source. Customer represents and warrants that it shall only
deliver Acceptable Waste to the Disposal Site; provided, however, Customer may deliver Special
Waste in accordance with the provisions described in an approved Special Waste Application.
Customer has a continuing obligation to inform Company of any new information, or
information not previously provided to Company by Customer which may affect the
acceptability of the waste by Company. Further, Customer shall comply with all Company
requests for evidence of Customer's continuing compliance with the terms of the Agreement
including but not limited to the following: (i) providing new, updated waste profiles on the
Acceptable Waste(s) offered for disposal, or (ii) providing appropriate certification that the
Acceptable Waste being offered for disposal is accurately reflected by the appropriate
application, or(iii) re-sampling the Acceptable Waste at Customer's expense if reasonable cause
exists to doubt its acceptability under the terms of this Agreement, or (iv) allowing Company to
re-sample the Acceptable Waste if reasonable cause exists to doubt its acceptability under the
terms of this Agreement(and Customer shall be responsible for all costs and expenses associated
{00067915.DOC.5} 4 SOLID WASTE DISPOSAL AGREEMENT
with such sampling if such waste is determined to be Unacceptable Waste), or (v) all of the
above.
(D) Permits and Licenses. Customer shall at all times maintain in effect all licenses
and permits for the operation of the Transfer Station and the hauling of Acceptable Waste
covered by this Agreement required by any and all agencies that may have jurisdiction over
Customer's operations.
(E) Compliance with Applicable Laws. During the Term, Company will comply with
all present and future federal, state and local statutes and ordinances regulating the Disposal Site,
and with all other rules and regulations and amendments thereto imposed by all federal and state
regulatory agencies having jurisdiction over the operation of the Disposal Site. Customer
warrants that it is and at all times during the Term will be in compliance with all state, Federal,
county and other local laws, permits and licenses concerning the transportation of waste covered
by this Agreement.
(F) Right to Refuse Unacceptable Waste. Company shall only be required to accept
Acceptable Waste from Customer under this Agreement. Company may refuse to accept
Unacceptable Waste, or revoke its acceptance of Unacceptable Waste. Company may, at its sole
expense, sample and analyze each shipment of Customer's waste to determine if it is Acceptable
Waste. Company's exercise, or failure to exercise, its rights hereunder shall not operate to
relieve Customer of its responsibilities or liability under this Agreement. Customer shall
reimburse Company for the actual, reasonable costs incurred by Company in testing, handling,
loading, preparing, transporting, storing, dismissing, returning to Customer or caring for
Unacceptable Waste. Additionally, Customer shall be responsible for, and bear all reasonable
losses, damages, liabilities, costs and expenses (including remediation related costs and
expenses) penalties and fines incurred by Company as a result of any Unacceptable Waste, and
in the relo. . g and removal of Unacceptable Waste disposed in the Disposal Site. Upon
rejection or revocation of acceptance by Company, Customer will take possession of all
Unacceptable Waste delivered to the Disposal Site by Customer.
(G) Records. By the forty-fifth (45th) day following the last day of each calendar
quarter, Customer shall provide a report to Company that identifies the number of tons by
jurisdiction of origin for all materials and Waste delivered under this Agreement. Customer
acknowledges that Company is required to deliver the Tonnage Information to various state and
local governmental authorities and that Company delivers the Tonnage Information "as-is" and
without any modification. In the event that any governmental authority notifies Company that
the Tonnage Information is incorrect, inaccurate or otherwise flawed, Customer agrees to
reimburse Company for any and all reasonable time spent, and costs and expenses incurred, by
Company in correcting, supplementing, reformatting or otherwise revising the Tonnage
Information so that it is acceptable to the applicable governmental authorities.
(H) Intoxicating Liquors and Drugs. Customer shall establish and keep in place rules
prohibiting its employees, agents or independent contractors from taking any controlled
substances or intoxicating liquors to the Disposal Site. Customer shall not permit its employees,
agents or independent contractors to bring, anywhere on the Disposal Site, any controlled
substances or intoxicating liquors. If any employee, agent or independent contractor of
(00067915.DOC.5) 5 SOLID WASTE DISPOSAL AGREEMENT
Customer shall, in the opinion of Company, be under the influence of alcohol or controlled
substances while at the Disposal Site, Company is authorized to require such person to leave the
Disposal Site immediately.
(I) Coordination. Customer is aware of the ongoing operations at the Disposal Site
and shall coordinate all activities with the Disposal Site's Landfill Manager or another
desiui ated representative. Customer shall not interfere or delay the ongoing work of others
while at the Disposal Site and shall confme operations to areas designated by the Landfill
Manager.
(J) Customer Responsibilities. Customer agrees that its activities at the Disposal Site
shall be subject to the applicable provisions of Company's permits and safety and operating
procedures. Customer shall exercise due care and diligence in the movement and unloading of
all equipment at the Disposal Site, including trailers. Customer shall, at its sole cost, protect its
own employees and agents, employees of Company and other persons from risk of death, injury
or bodily harm arising out of or in any way connected with Customer's activities at the Disposal
Site. Customer shall indemnify, defend and hold Company harmless for all acts or omissions of
its employees, agents and independent contractors and their respective agents and employees in
connection with their activities at the Disposal Site.
(K) Acceptance of Waste; Passage of Title. Company will be vested with title to all
Acceptable Waste accepted by the Disposal Site hereunder on removal of the Acceptable Waste
from Customer's loaded trailers or containers; provided, however, that the Disposal Site is
legally permitted to accept such waste and acceptance of such waste is not rejected or revoked
under Section 3(F). Otherwise, title to waste delivered by Customer shall be in, and all risks and
responsibilities shall be borne by, Customer. Company's initial acceptance of Unacceptable
Waste at the Disposal Site shall not operate to vest title to such Unacceptable Waste in
Company, and Company's revocation of acceptance of Unacceptable Waste shall operate to re-
vest risk of loss and responsibility for proper disposal of Unacceptable Waste in Customer.
4. Compensation to Company.
(A) Basic Disposal Prices. The basic per Ton prices paid by Customer to Company
for Acceptable Waste and Special Waste delivered to the Disposal Site hereunder (the "Basic
Disposal Prices") shall be as set forth on Exhibit A, which is attached hereto and made a part
hereof. The parties may amend Exhibit A from time to time upon mutual written agreement for
the purpose of adding additional types of Acceptable Waste and the corresponding Basic
Disposal Prices for such additional types of Acceptable Waste. The Basic Disposal Prices
include current Fees and Taxes imposed on acceptance of Acceptable Waste at the Disposal Site
in effect as of the Effective Date,but does not include sales or use taxes, if applicable, for which
Customer shall be solely responsible.
(B) CPI Adjustment. Commencing on January 1, 2018, and on each January 1st
thereafter, each of the Basic Disposal Prices for Acceptable Waste and Special Waste shall
automatically increase as follows:
{00067915.DOC.5} 6 SOLID WASTE DISPOSAL AGREEMENT
(i) Ninety percent (90%) of the actual percentage change in the Consumer
Price Index for the Prior Rolling Twelve-Month Period(as defined below). The Consumer Price
Index or"CPI-U" means the All Items Consumer Price Index for All Urban Consumers — in the
San Francisco / Oakland / San Jose Metropolitan Area, standard reference base period 1982 —
1984 = 100 as prepared by the United States Department of Labor Bureau of Labor Statistics
("BLS") or its successor. If BLS designates an index with a new title or code number or table
number as being the continuation of the index cited above, the new index will be used.
Otherwise, the parties shall agree upon a new index. The "Prior Rolling Twelve Month Period"
shall be calculated by establishing the CPI-U on each August 1St as compared to the immediately
preceding August 1St during every year of the Term.
(C) Change of Law. The parties acknowledge that solid waste disposal is a highly
regulated and highly taxed enterprise. From time to time, state, federal and local governments
impose new taxes or increase existing Fees and Taxes. In addition, changes in laws and
regulations require additional investment of capital and cause Company's costs of operations to
increase. These tax and cost requirements are unavoidable by Company. If new or increased
Fees and Taxes or increased regulatory compliance costs are at any time imposed, assessed,
levied or charged on Company's waste management and disposal activities, or if increased
operational costs result from changes in regulations, permit conditions or regulatory
interpretation (together the "Allowable Costs"), the Basic Disposal Price shall be equitably
adjusted to allow Allowable Costs to be passed through to Customer by a Basic Disposal Price
adjustment; provided, however, such Allowable Costs must be ratably shared across all
applicable customers of Company utilizing the Disposal Site. Notwithstanding anything
contained herein to the contrary, a determination by any governmental entity (including, without
limitation, the State of California, or Solano County) that Diversion Materials utilized by
Company hereunder as alternative daily cover shall no longer qualify for AB 939 diversion
credits shall constitute the imposition of new taxes and allow for adjustment to the Basic
Disposal Price for Waste Used as ADC in accordance with the terms of this Section 4(C).
Company shall notify Customer of its calculation of the new Basic Disposal Price per ton
(the"New Rate"), including with such notice the methodology used to calculate the New Rate
and Customer shall have thirty(30) days from the date of such notice to dispute the New Rate or
the manner in which it was calculated..
(D) Special Waste. The Basic Disposal Price for Special Waste shall be as set forth in
Exhibit A, which may be amended and updated from time to time by the mutual a Bement of
the parties to add additional agreed upon Special Waste Streams.
(E) Cumulative Compensation. Every adjustment to Company's compensation
pursuant hereto will be cumulative and in addition to every other adjustment pursuant hereto.
(F) Billings. Company will invoice Customer in arrears for all fees described in this
Section 4 with respect to all Transfer Station Waste delivered hereunder, within ten (10) days
after the end of each calendar month. Customer shall pay such invoice within forty-five (45)
days of the date of the invoice without further notice by Company. Any amount due under this
Agreement that is not paid in full by Customer within forty-five (45) days of the date of invoice
shall be subject to a late charge on the overdue amount equal to the lower of: (a) one percent
(1.0%)per month; or(b)the highest amount permitted by applicable law.
{00067915.DOC.5} 7 SOLID WASTE DISPOSAL AGREEMENT
(G) Books and Records. Company will keep daily records of the weight or volume of
Customer's waste received at the Disposal Site and charges therefor for the most recent twelve
(12) month period, and upon reasonable prior notice, Customer may inspect the same.
5. Insurance. During the Term of this Agreement, Customer and Company shall each
provide and maintain in force, at its respective expense, insurance coverage that meets the
minimum limits set forth on B, which is attached hereto and made a part hereof If
requested, Customer or Company, as applicable, shall provide copies of policies of insurance
evidencing the coverage required above prior to the disposal of Transfer Station Waste under this
Agreement. Every such certificate shall state that the policies of insurance described therein
have been issued and are in force on the date of execution of the certificate.
6. Indemnity.
(A) Indemnification of Company. Customer shall fully and forever defend, indemnify
and hold harmless Company and its successors, affiliates, assigns, officers, directors, employees
and agents against and in respect of any and all costs, losses, damages, deficiencies, expenses or
liabilities (including court costs and reasonable attorneys' fees and expenses), threatened,
suffered or paid, to the extent caused by: (a) any breach of any representation or warranty made
by Customer in this Agreement or in any certificate, document or instrument given pursuant
hereto or in connection herewith; (b) any failure by Customer to perform or otherwise fulfill or
comply with any undertaking, agreement or obligation on the part of Customer to be performed,
fulfilled or complied with hereunder; (c)any claim by any third party of ownership of or any
rights or interests in any waste accepted by Company under this Agreement; (d)any bodily
injury, personal injury (including death) or property damage resulting from the actions or
omissions of Customer or its employees, agents or subcontractors; (e) Unacceptable Waste
delivered by Customer to the Disposal Site; or (1)any act or omission for which Customer shall
be found legally liable.
(B) Indemnification of Customer. Except as otherwise provided for herein, Company
shall fully and forever defend, indemnify and hold harmless Customer and its successors,
affiliates, assigns, officers, directors, employees and agents against and in respect of any and all
costs, losses, damages, deficiencies, expenses or liabilities (including court costs and reasonable
attorneys' fees and expenses), threatened, suffered or paid, to the extent caused by: (a) any
breach by Company of any representation or warranty made by Company in this Agreement or in
any certificate, document or instrument given pursuant hereto or in connection herewith; (b) any
failure by Company to perform or otherwise fulfill or comply with any undertaking, agreement
or obligation on the part of Company to be performed, fulfilled or complied with hereunder; (c)
any bodily injury, personal injury (including death) or property damage resulting from the
actions or omissions of Company, its employees, agents or subcontractors; and (d) any act or
omission for which Company shall be found legally liable. This obligation to indemnify
Customer shall require Company to indemnify City, as provided in this Section 6(B), from and
against any claim, liability or expense resulting from the transport and delivery by Customer of
Transfer Station Waste to Company pursuant to this Agreement.
(C) Survival. The provisions of this Section 6 shall survive the expiration or earlier
termination of the Agreement.
{00067915.DOC.5} 8 SOLID WASTE DISPOSAL AGREEMENT
7. Default.
(A) Failure to Pay Amounts Due. Customer shall be in default hereof if it fails to pay
any invoiced amount in accordance with the terms set forth in Section 4, above.
(B) In Event of Breach. In addition to Section 7(A) above, either party shall be in
default hereof if said party breaches or fails to perform any covenant, condition, agreement
representation or warranty contained in this Agreement and fails to cure such breach or failure
within thirty (30) days after the other party has given the breaching party written notice thereof;
provided, however, that, if such failure or breach is of such nature as to not be curable within
said thirty (30) day period, an event of default shall not be deemed to have occurred to the extent
the breaching or failing party shall have commenced curative action within the prescribed thirty
(30) day period and prosecuted the same with due diligence to completion thereafter, but in no
event beyond sixty(60) days after receipt of the default notice. In any such event of default, the
non-breaching party may: (i)terminate this Agreement; and/or (ii)have recourse to any other
right or remedy to which it may be entitled by law, including, but not limited to, the right of all
damage or loss suffered as a result of such breach or default. In the event either party waives
default by the other party, such waiver must be in writing and shall not be construed or
determined to be a continuing waiver of the same or any subsequent breach or default.
8. Miscellaneous.
(A) Force Majeure. The performance of this Agreement by either party may be
suspended (except for the payment of amounts due and owing) and the obligations of such party
hereunder excused or extended in the event, and during the period, that such performance is
prevented, hindered or delayed by a cause or causes beyond the reasonable control of such party.
Matters beyond the reasonable control of either party include, but are not limited to, acts of God,
terrorism or war physically destroying facilities or equipment essential to the performance of this
Agreement, injunctions or restraining orders making the performance of this Agreement
impossible, and governmental or judicial action or inaction, for reasons beyond either party's
reasonable control, revoking, suspending, or preventing issuance of any licenses or permits
required for operation of the Disposal Site. In the event of disruption of services under any such
circumstances, Customer and Company shall make every reasonable effort to reopen their
respective facilities as soon as practicable after the cessation of the cause of suspension of
services, and will take all reasonable steps to overcome the cause of cessation of services.
Additionally, in the event of a disruption of services under an event of force majeure, Company
will make commercially reasonable efforts to secure an alternate disposal site for disposal of
Transfer Station Waste delivered by Customer during such time the Disposal Site is unable to
accept Transfer Station Waste, and the parties hereto shall negotiate in good faith to increase the
Basic Disposal Prices to reflect increased disposal costs associated with the use of such sites. If
the suspension of either party's obligations under this subparagraph shall continue for longer
than ninety (90) days, the other party shall be entitled to terminate this Agreement by giving
written notice to the other party within thirty(30)days after the end of such ninety-day period.
(B) Taxes and Changes in Regulations Requiring Expenditures. Customer shall pay
any and all taxes, charges and assessments on its storage, handling and transportation of waste to
the Transfer Station or use thereof which Customer may be required to pay or collect under any
{00067915.DOC.5} 9 SOLID WASTE DISPOSAL AGREEMENT
federal, state or local law or authority now in effect or hereafter passed. Customer shall not be
responsible for the payment of any taxes, charges and assessments required to be paid by
Company under the Internal Revenue Code, as amended, or under any state or local income,
gross receipts or property tax, as it relates to Company operations.
(C) Independent Contractor. Company's service hereunder is rendered to Customer
as an independent contractor, and neither Company nor any of its employees is authorized to
represent Customer's interest or to take any action for Customer's account. Customer shall have
no control over the employment, discharge, compensation of or services rendered by Company's
employees. Conversely, Customer shall not represent Company's interests or take any action for
Company's account. Company shall have no control over the employment, discharge,
compensation of or services rendered by Customer's employees.
(D) Severability. Should any provision of this Agreement become inoperable because
of any change in statute, law, regulation, legal process or decision, or other reasons, the
elimination of that provision shall not affect the operation of the balance of this Agreement,
which shall continue in force unabated except in accordance with other termination provisions
contained herein.
(E) Assignment. Neither party shall assign or otherwise transfer, its rights or
obligations under this Agreement, in whole or in part, without the prior written consent of the
other, which consent shall not be unreasonably withheld; provided, however, that the parties
hereby acknowledge and agree that: (i) City is a third party beneficiary with the same right as
Customer to enforce this Agreement; (ii) any assignment of this Agreement shall require City
approval; and (iii) in the event this Agreement is terminated during the Term by Customer or
Company in accordance with the terms of this Agreement, City may assume or, subject to
Company's approval, assign this Agreement and shall have an additional thirty(30) days to cure
any uncured defaults by Customer. This Agreement shall be binding upon and inure to the
benefit of the successors and permitted assigns of each of the parties hereto.
(F) Specific Services. This is an Agreement for the performance of specific services
described herein. Under no circumstances or conditions shall the operations of Disposal Site by
Company, in accordance with this Agreement, be deemed a public function, nor has Customer
acquired an interest, ownership or otherwise in the real or personal property or improvements or
fixtures at the Disposal Site by virtue of this Agreement.
(G) Notices. All notices or other communications to be given hereunder shall be in
writing and shall be deemed given when delivered by a nationally recognized overnight courier
service or three (3) days after being mailed by Registered or Certified United States mail,
postage prepaid:
To Customer: Solid Wastes Systems, Inc.
Attention: Dave Carroll
3151 Taylor Drive
Ukiah, California 95482
With a copy to: David Cohen, Esq.
(00067915.DOC.5) 10 SOLID WASTE DISPOSAL AGREEMENT
455 N. Whisman Road, Suite 100
Mountain View, California 94043
To Company: Potrero Hills Landfill
Attention: District Manager
3675 Potrero Hills Lane
Suisun City, California 94585
With a copy to: Waste Connections, Inc.
Attention: Legal Department
3 Waterway Square Place, Suite 110
The Woodlands, Texas 77380
Any changes of address by either party shall be by notice given to the other in the same manner
as specified above.
(H) Attorneys' Fees. In the event of any litigation or arbitration between the parties
hereto with respect to the subject matter hereof, the prevailing party shall recover its costs and
expenses, including reasonable attorneys' fees, witness fees, expert fees and discovery costs, all
of which shall be included in and as a part of the judgment or award rendered in such litigation
or arbitration.
(I) Applicable Law. The terms and conditions of this Agreement shall be construed
in accordance with the laws of the State of California, without regard to that State's conflicts of
law jurisprudence.
(J) Paragraph Headings. The para i ph headings in this Agreement are inserted for
convenience only and are in no way to be construed as part of this Agreement or as a limitation
or enlargement of the scope or meaning of the particular sections or paragraphs to which they
refer,and shall not affect the interpretation of any provisions of this Agreement.
(K) Entire Agreement; Amendment. This instrument embodies the whole Agreement
of the parties hereto. There are no promises, terms, conditions or obligations referring to the
subject matter other than contained herein. No modification or amendments of this Agreement
shall be effective unless made in writing and signed by both parties.
[Remainder of Page Intentionally Left Blank;
Signature Page Immediately Follows]
{00067915.DOC.5} 11 SOLID WASTE DISPOSAL AGREEMENT
IN WITNESS EREOF, the parties have executed this Agreement by their duly
authorized agents, as of the date first above written.
Customer: Company:
SOLID WASTES SYSTEMS, INC. POTRERO HILLS LANDFILL, INC.
By:
Name:
Title: N. e: titn..
Title: DI III i Qikif 1h fr.:6E DE r
{00)67915.DOC.5} 12 SOLID WASTE DISPOSAL AGREEMENT:
SIGNATURE PAGE
E I BIT A
BASIC DISPOSAL PRICES
TYPE OF WASTE ' TE (Effective 1/1/17—12/31/17)
Acceptable Waste $23.5 0/tonl
Waste Used as ADC $15.30/ton112
Sludge(Special Waste) $14.00/toni
1The above rates are inclusive of all fees, surcharges,and taxes.
2The parties acknowledge and agree that Company may utilize a portion of Customer's Acceptable Waste
and/or Special Waste for use as alternative daily cover("ADC")at the Disposal Site. Further,the parties
acknowledge and agree that the Basic Disposal Price charged by Company for "Waste Used as ADC" is
discounted from normal disposal rates at Disposal Site and is entirely dependent on Company's ability to
utilize such waste as ADC. It is within Company's sole and absolute discretion to determine what waste
streams may be utilized as ADC at the Disposal Site, and this determination may change from time to
time. Notwithstanding anything to the contrary contained herein, if any entity, agency, court, or
governmental body with jurisdiction over Company's facility or operations, determines that Company
cannot continue to utilize waste accepted hereunder and previously utilized by Company as ADC at
Company's facility, then immediately upon the effective date of such determination the Basic Disposal
Price for such waste stream shall either be the then current rate for Acceptable Waste (assuming such
material qualifies as Acceptable Waste) or the then current rate for Special Waste as may be agreed to by
the parties.
(00067915.DOC.5) SOLID WASTE DISPOSAL AGREEMENT:
EXHIBIT A
E 111:ITB
INS ' CE COVE ' GE LIMITS
Coverage Limits of Liability
1. Automobile Liability with broadened form $ 2,000,000 minimum CSL per occurrence
pollution coverage, for all vehicles used in
the performance of duties under this
Agreement
2. Automobile Property Damage, for all $ 2,000,000 minimum CSL per occurrence
vehicles used in the performance of duties
under this Agreement.
3. Commercial General Liability $ 2,000,000 minimum CSL per occurrence
4. Employer's Liability $1,000,000 each accident
$1,000,000 disease
$1,000,000 each employee
5. Workers' Compensation Statutory as prescribed by state law
6. Excess/Umbrella Liability $5,000,000 in excess of 1. 2. 3. &4. above
• All policies,except workers' compensation,will add the other party as an additional insured.
• All policies will contain waivers of subrogation in favor of the other party.
• All policies of each party shall be primary and non-contributory to any insurance policies
carried by the other party, to the extent of such party's indemnification obligations
hereunder.
• All policies will be written on an occurrence form basis.
• All insurance companies providing the policies herein shall be listed in the most recent
edition of A.M. Best's insurance reports with a size category of VII or larger, and a rating
classification of A- or better. These A.M. Best ratings are to be maintained throughout the
Term of this Agreement.
{00067915.DOC.5)
SOLID WASTE DISPOSAL AGREEMENT:
EXHIBIT B
ATTACHMENT 2
ADDENDUM ONE TO TRANSFER STATION AGREEMENT
This Addendum One to Transfer Station Agreement(the "Addendum") is made between
the City of Ukiah, a municipal corporation(hereinafter "City"), Solid Wastes Systems, Inc., a
California corporation (hereinafter "Contractor"), and Yulupa Investments, LLC, a California
limited liability company("Owner"), effective as of , 2016, with reference to the
following:
A. City, Contractor and Owner are parties to that certain Second Amended and
Restated Transfer Station Agreement dated October 7, 2015 (the "Transfer Station Agreement"),
and wish to amend the Transfer Station Agreement on the terms herein.
NOW, THEREFORE, in and for the mutual covenants herein and other good and
valuable consideration, the parties hereby agree as follows:
1. Section 3 of the Transfer Station Agreement is amended to read as follows:
"3. Term. Subject to earlier termination in accordance with the terms of this
Agreement, the term of this Agreement shall commence on October 1, 2015 (the
"Effective Date") and continue for a period of sixteen(16)years and three (3)months
through December 31, 2031,provided that Contractor shall have one (1) option to extend
this Agreement and the rights granted hereunder on the terms and conditions herein for a
period of five (5)years (the "Option") commencing January 1, 2032 and ending
December 31, 2036. Contractor's exercise of the Option is subject to the following
conditions: (a)notice of Contractor's exercise of the Option must be given at least
twelve (12)months prior to December 31, 2031; (b) Contractor must give City
simultaneous notice that it will exercise its option to extend the term of the Solid Waste
Disposal Agreement with Potrero Hills Landfill that became effective on January 1, 2017
(the "PHL Agreement") in accordance with the terms of the PHL Agreement; (c) City
must approve Contractor's exercise of the Option and of its option to extend the term of
the PHL Agreement; and (d) Contractor must, in fact, exercise its option to extend the
term of the PHL Agreement and PHL must approve the exercise of the Option in
accordance with the terms of the PHL Agreement. The Option may not be exercised
unless Contractor is in material compliance with the terms of this Agreement and the
Transfer Station Lease attached as Exhibit F hereto at the time of exercise and on
December 31, 2031. It is the parties' intention that, subject to prior termination
hereunder or thereunder, the term of this Agreement be coextensive with the term of the
Transfer Station Lease and the Collection Agreement."
2. Exhibit F to the Transfer Station Agreement is replaced with the copy of Exhibit F
attached to this Addendum.
3. Except as expressly amended by this Addendum, the terms and conditions of the
Transfer Station Agreement remain in full force and effect.
1
ATTACHMENT 2
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date first
set forth above.
Solid Wastes Systems, Inc.
By:
President
Yulupa Investments, LLC
By:
President
City of Ukiah
By:
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
2
ATTACHMENT 3
TRANSFER STATION LEASE
THIS TRANSFER STATION LEASE (the"Lease")is made between the City of Ukiah, a
municipal corporation("Lessor"), and Solid Wastes Systems, Inc., a California corporation("Lessee"), as
of the later of 1st day of January, 2017 or the date of the closing of Lessor's Purchase of the Premises
from Lessee,with reference to the following:
A. Pursuant to that certain Second Amended and Restated Transfer Station
Agreement between Lessor, Lessee and Yulupa Investments, LLC("Yulupa")
dated October 7, 2015 (the"Agreement"), Lessor has agreed to lease to Lessee,
and Lessee has agreed to lease from Lessor, that certain improved real property
situated in the City of Ukiah, County of Mendocino, State of California,
commonly known as 3151 Taylor Drive(the"Premises").
B. Capitalized terms used herein have the meaning stated in the Agreement,unless
otherwise expressly stated herein.
NOW, THEREFORE, in and for the mutual covenants herein, and other good and valuable
consideration,the receipt and adequacy of which are hereby acknowledged, Lessor and Lessee agree as
follows:
1. Lease. Lessor hereby leases the Premises to Lessee on the terms and conditions of this
Lease.
2. Term. The term hereof shall commence on the later of January 1, 2017 or the date of the
closing of Lessor's purchase of the Premises from Lessee("Commencement Date") and continue until the
expiration or termination of the term of the Agreement(including extensions thereof).
3. Rent. The monthly rent shall equal the product of$10.00 times the number of tons of
Acceptable Waste accepted by Lessee at the Premises during such month for which Lessee charges a per
ton or per yard MSW Rate(as of September 1, 2016 approximately 35,000 tons per year). Such rent shall
be paid to Lessor in arrears,within thirty(30) days after the end of the month, at City Hall, 300 Seminary
Drive,Ukiah, California 95482, or at such other place as may be designated by Lessor from time to time.
Each monthly rent payment shall be accompanied by a statement showing the tons of Acceptable Waste
received by Lessee through the gate at the Premises during the relevant month. Cubic yards received
through the gate for the purpose of rent due will be converted to tons at 5.54 cubic yards equals one ton.
The per ton monthly rent may be increased annually on January 1S`(beginning January 1, 2018), at
Lessor's election exercisable by written notice given to Lessee at least ninety(90)days prior to the date of
increase,by the percentage increase, if any, in the Consumer Price Index,All Urban Consumers,U.S.
City Average,All Items (1982-1984=100),published by the United States Department of Labor, Bureau
of Labor Statistics (the"Index")for the twelve-month period ended on the June 30th immediately prior to
the notice,using the Index published for such June as compared with the Index published for June of the
prior year. On January 1, 2022 and every five years thereafter, Lessor may increase the per ton monthly
rent on one hundred twenty(120) days' prior written notice to Lessee,provided that such increase,when
passed through to the Transfer Station Rates, does not cause those Rates to exceed the average rates of the
facilities in competition with the Transfer Station.
4. Acceptance of Premises in"AS IS" Condition. Lessee acknowledges that Lessee
constructed and has owned, operated and maintained the Premises until they were conveyed to Lessor just
prior to the Commencement Date(except that Yulupa has owned the Premises since early 2008). As of
the Commencement Date,Lessee accepts the building, improvements and any equipment on or in the
Premises in their existing condition. No representation, statement or warranty, express or implied,has
been made by or on behalf of Lessor as to such condition or as to the use that may be made of such
property. In no event shall Lessor be liable for any defect in such property or for any limitation on its use.
5. Use. The Premises are to be used for the operation of a solid waste transfer station in
accordance with the Agreement, and any related activities lawfully conducted by Lessee.
6. Uses Prohibited. Lessee shall not use any portion of the Premises for purposes other than
those specified hereinabove, and no use shall be made or permitted to be made upon the Premises,nor
acts done,which will increase the existing rate of insurance upon the property, or cause cancellation of
insurance policies covering said property.
7. Assignment and Subletting. Lessee shall not assign this Lease or sublet any portion of
the Premises without the prior written consent of Lessor,which shall be in Lessor's sole and absolute
discretion to give. Any such assignment or subletting without such consent shall be void and, at the
option of the Lessor,may terminate this Lease.
8. Ordinances and Statutes. Lessee shall comply with all statutes, ordinances and
requirements of all municipal, state and federal authorities now in force, or which may hereafter be in
force,pertaining to the Premises, occasioned by or affecting the continuing use thereof by Lessee.
9. Maintenance, Repairs,Alterations. Lessee acknowledges that the Premises are in good
order and repair. Lessee shall, at its own expense and at all times,maintain the Premises (including all
improvements)in good order and repair,keep the Premises clean and in good and safe condition, do no
damage to the Premises, and shall surrender the Premises, at termination or expiration of this Lease, in as
good condition as received,normal wear and tear excepted. Lessee's obligation includes any
reconstruction or replacement of the Improvements necessary to maintain the Premises in good condition
for the uses allowed under this Lease.
No improvement or alteration of the Premises shall be made by Lessee without the prior written
consent of Lessor. Prior to the commencement of any substantial repair,improvement or alteration to
which Lessor shall so consent, Lessee shall give Lessor at least two (2) days advance written notice in
order that Lessor may post appropriate notices to avoid any liability for liens.
10. Entry and Inspection. Lessee shall permit Lessor or Lessor's agents to enter upon the
Premises without prior notice during hours when the Premises are open to the public and at other
reasonable times upon reasonable notice for the purpose of inspecting the same, and will permit Lessor to
place upon the Premises any usual"To Let" or "For Lease" signs, and permit persons desiring to Lease
the same to inspect the Premises thereafter,within six(6)months prior to expiration of this Lease.
11. Indemnification of Lessor. Lessor shall not be liable for any damage or injury to Lessee,
or any other person, or to any property, occurring on the Premises or any part thereof, and Lessee agrees
to fully indemnify, defend and hold Lessor harmless from and against any claims for damages arising out
of Lessee's use of the Premises,no matter how caused, and from any expense, cost, or liability associated
with such claim or the defense of any such claim.
12. Insurance. Lessee, at its expense, shall maintain public liability insurance, including
bodily injury and property damage, in accordance with the terms of Section 9 of the Agreement.
13. Utilities. Lessee shall be responsible for the payment of all utilities,including water, gas,
electricity,heat and other services delivered to the Premises during the term hereof.
2
14. Abandonment of Premises. Lessee shall not vacate or abandon the Premises at any time
during the term hereof, and if Lessee shall abandon or vacate the Premises, or be dispossessed by process
of law, or otherwise, any personal property belonging to Lessee left upon the Premises shall be deemed to
be abandoned, at the option of Lessor.
15. Condemnation. If any part of the Premises shall be taken or condemned for public use,
and a part thereof remains which is susceptible of occupation hereunder, this Lease shall, as to the part
taken, terminate as of the date the condemnor acquires possession, and thereafter Lessee shall be required
to pay such proportion of the rent for the remaining term as the value of the Premises remaining bears to
the total value of the Premises at the date of condemnation;provided,however, that Lessee may at its
option, terminate this Lease as of the date the condemnor acquires possession. In the event that the
Premises are condemned in whole, or that such portion is condemned that the remainder is not susceptible
for use hereunder, this Lease shall terminate upon the date upon which the condemnor acquires
possession. All sums which may be payable on account of any condemnation shall belong to the Lessor,
and Lessee shall not be entitled to any part thereof;provided,however, that Lessee shall be entitled to
retain any amount awarded to Lessee for its trade fixtures or moving expenses.
16. Trade Fixtures. Any and all fixed improvements made to the Premises during the term
hereof shall belong to Lessor, except trade fixtures of the Lessee. Lessee may,upon termination hereof,
remove all its trade fixtures, subject to Lessor's rights under Section 10.2.2 of the Agreement,but shall
repair or pay for all repairs necessary for damages to the Premises occasioned by such removal.
17. Destruction of Premises. In the event of a whole or partial destruction of the Premises
during the term hereof from any cause, Lessor shall forthwith repair the same provided that the insurance
proceeds are sufficient for such purpose and provided that such repairs can be made within one hundred
twenty(120) days under existing governmental laws and regulations,but such partial destruction shall not
terminate this Lease, except that Lessee shall be entitled to a proportionate reduction of rent while such
repairs are being made,based upon the extent to which the making of such repairs shall interfere with the
business of Lessee on the Premises. If such repairs cannot be made with the available insurance proceeds
or within said one hundred twenty(120)days, Lessor or Lessee, at its option,may make the same within
a reasonable time, this Lease continuing in effect with the rent proportionately abated as aforesaid, and in
the event that Lessor shall not elect to make such repairs which cannot be made with the available
insurance proceeds or within one hundred twenty(120)days, this Lease may be terminated at the option
of either party.
18. Insolvency. In the event a receiver is appointed to take over the business of Lessee, or in
the event Lessee makes a general assignment for the benefit of creditors or Lessee takes or suffers any
action under any insolvency or bankruptcy act, the same shall constitute breach of this Lease by Lessee.
19. Remedies of Lessor on Default. In the event of any breach of this Lease by Lessee,
Lessor may, at its option,terminate the Lease and recover from Lessee: (a)the worth at the time of award
of the unpaid rent which was earned at the time of termination; (b)the worth at the time of award of the
amount by which the unpaid rent which would have been earned after termination until the time of the
award exceeds the amount of such rental loss that Lessee proves could have been reasonably avoided; (c)
the worth at the time of award of the amount by which the unpaid rent for the balance of the term after the
time of award exceeds the amount of such rental loss that Lessee proves could be reasonably avoided; and
(d)any other amount necessary to compensate Lessor for all detriment proximately caused by Lessee's
failure to perform its obligations under the Lease or which in the ordinary course of things would be
likely to result therefrom.
Lessor may, in the alternative, continue this Lease in effect, as long as Lessor does not terminate
Lessee's right to possession, and Lessor may enforce all its rights and remedies under the Lease, including
3
the right to recover the rent as it becomes due under the Lease. If said breach of Lease continues, Lessor
may, at any time thereafter, elect to terminate the Lease.
Nothing contained herein shall be deemed to limit any other rights or remedies which Lessor may
have.
20. Attorney's Fees. In case suit should be brought for recovery of the Premises, or for any
sum due hereunder, or because of any act which may arise out of the possession of the Premises,by either
party, the prevailing party shall be entitled to all costs incurred in connection with such action, including
reasonable attorney's fees.
21. Waiver. No failure of Lessor to enforce any term hereof shall be deemed to be a waiver
of such term.
22. Notices. Any notice which either party may or is required to give, shall be given by
mailing the same,postage prepaid,to Lessee at the Premises, or Lessor at the address set forth in Section
3 above, or at such other places as may be designated by the parties hereunder from time to time.
23. Time. Time is of the essence of this Lease.
24. Heirs,Assigns, Successors. This Lease is binding upon and shall inure to the benefit of
the respective heirs, assigns and successors in interest to each of the parties.
25. Property Taxes. Lessee shall pay all Property Taxes on the Premises,including any
improvements thereon(such as the Improvements). For purposes of this Lease, "Property Taxes" shall
mean: (a)all real estate taxes and other assessments on the Premises and/or any improvements, including
assessments for special improvement districts and building improvement districts, taxes and assessments
levied in substitution or supplementation in whole or in part of any such taxes and assessments; (b) all
personal property taxes for property that is owned by Lessor and used in connection with the operation,
maintenance and repair of the Premises and/or improvements; (c)all governmental charges attributable to
the Premises (such as business license taxes and fees); and(d) all costs and fees incurred in connection
with seeking reductions in any tax liabilities described in(a) or(b) above, including,without limitation,
any costs incurred by Lessor for compliance,review and appeal of Property Tax liabilities. The parties
shall use their best efforts to maintain or decrease the assessed value of the Premises upon conveyance of
the Premises to Lessor.
26. Lessor's Liability. The term"Lessor," as used in this paragraph, shall mean only the
owner of the real property or Lessee's interest in a ground lease of the Premises. In the event of any
transfer of such title or interest, the Lessor named herein(or the grantor in case of any subsequent
transfers) shall be relieved of all liability related to Lessor's obligations to be performed after such
transfer;provided,however, that any funds in the hands of Lessor or grantor at the time of such transfer
shall be delivered to grantee. Lessor's aforesaid obligations shall be binding upon Lessor's successors and
assigns only during their respective periods of ownership.
27. Estoppel Certificate.
(a) Lessee shall at any time upon not less than ten(10) days'prior written notice
from Lessor execute, acknowledge and deliver to Lessor a statement in writing(i) certifying that this
Lease is unmodified and in full force and effect(or,if modified, stating the nature of such modification
and certifying that this Lease, as so modified, is in full force and effect), the amount of any security
deposit, and the date to which the rent and other charges are paid in advance, if any, and(ii)
acknowledging that there are not,to Lessee's knowledge, any uncured defaults on the part of Lessor
4
hereunder, or specifying such defaults if any are claimed. Any such statement may be conclusively relied
upon by any prospective purchaser or encumbrancer to the Premises.
(b) At Lessor's option, Lessee's failure to deliver such statement within such time
shall be a material breach of this Lease or shall be conclusive upon Lessee(i)that this Lease is in full
force and effect,without modification except as may be represented by Lessor, (ii)that there are no
uncured defaults in Lessor's performance, and(iii)that not more than one month's rent has been paid in
advance or such failure may be considered by Lessor as a default by Lessee under this Lease.
(c) If Lessor desires to finance,refinance or sell the Premises, or any part thereof,
Lessee hereby agrees to deliver to any lender or purchaser designated by Lessor such financial statements
of Lessee as may be reasonably required by such lender or purchaser. Such statements shall include the
past three years'financial statements of Lessee. All such financial statements shall be received by Lessor
and such lender or purchaser in confidence and shall be used only for the purposes herein set forth.
28. Hazardous Materials. Lessee shall indemnify and hold harmless Lessor with respect to
the discharge by Lessee or its agents of any toxic or hazardous materials on or in the Premises during the
term hereof.
29. Entire Agreement. The foregoing(including,where applicable, the Agreement)
constitutes the entire agreement between the parties with respect to the Premises and may be modified
only by a writing signed by both parties. Capitalized terms used,but not defined,herein shall have the
respective meanings given them in the Agreement.
30. Governing Law; Forum. This Lease shall be construed in accordance with the internal
laws of the State of California(irrespective of choice of law principles). Any dispute hereunder shall be
resolved in the state courts in Mendocino County and state appellate courts. The parties waive any right
to a jury trial.
IN WITNESS WHEREOF, the parties have executed this Lease as of the date first above written.
CITY OF UKIAH (LESSOR) SOLID WASTES SYSTEMS, INC. (LESSEE)
By: By:
Title: Title:
5
Presentation Received -Agenda Item 12b
1 1
/
00 0 iihilllil I 1( H IIII Solid Waste Discussion
• 1111
Thn Eftsen, PubHo Works Dredor
Dan Biafrallo, Fhance Droctor
111
, 1
JUL Items for Consideration
I Landfill Disposal Contract
?. Landfill closure financial plan
I, Tipping fee adjustment at transfer station
/1 Initiation of Prop 218 process to adjust curbside collection rates
Disposal Contract and Associated
Contract Adjustments
En Ukiah waste Stream currently is transferred to Eastlake Landfill in Lake
County. Contract ends in December 31, 2016
En Proposed Landfill Potrero Hills in Suisun City
En City of Ukiah has the flow control and that is why we are approving this
contract
En The contract is a 15 year contract with extension options
En The lease of the transfer station and the amendment to the transfer station
agreement are also being processed.
Disposal Contract
ontract an = Associated
1
ssoc^ate
|/
liii
Contract Adjustments (co nt
)
The
numbers:
The Agreement provides a $23.50/ton gate fee, increasing each year by 90%of the cost of
living,which is initially$17.87 per ton less than the current gate fee at the Eastlake Landfill.
IMII1) Even with the increased transportation cost, the Agreement represents a substantial savings
which is essential to the financial plan for funding closure and post-closure costs of the Ukiah
Landfill.
/
Recommended action:
111111J 1.Approve contract between Solid Waste Solutions Inc.and Potrero Hills Landfill Inc.
111111J 2. Direct the City Manager to exercise flow control of UNuh's municipal solid wase
directing that it be transported to the Potrero Hills Landfill in Suisun City California
3 Approve amendment to Transfer Station Agreement
4 Approve amended Transfer Station Lease
Landfill Closure Financial Plan
January 6, 2006, Council considered strategy to fund closure, post-closure,
and corrective action plan
En Costs derived from engineer's estimates
30 year plan/15 year funding
Mandated by CalRecycle
En Resolution 2016-03 requires Finance Director to update council every
October
En City must provide financial assurances to fund closure
11B General fund
ED Ad hoc committee review
umo Recommended adjustment to tipping fee to finance the project
Landfill Financial Plan
1111,11,.„„„„„1 '� �� - °J_ _»~~~U _ _ _ _ (cont)
The numbers:
mm
Costs (based on engineers estimates):
$24.76 million
Closure,post-closure($onm million)
= Corrective action plan ($1.15 million ove30 years)
Funding available:
111111J $8.2 million
mw Resources needed:
mb $16.56 million
Recommended action:
Increase tipping fee at transfestation by$12 (total of$14)
Recommended Gate Rate at the
Ukiah Transfer Station
En Every five (5) Years, as provided for in the Agreement between the City
and Solid Waste Systems, the City assesses the Transfer Station Disposal
Rates, and determines if such Rates require adjustment.
/ En The rate setting process began with a rate request submitted by the
Company asking for no change to the Transfer Station Disposal Rates.
En City Staff then reviews this request and accepts or proposes and
alternatives.
II
Recommended Gate Rate at the
Ukiah Transfer Station (cont)
The numbers:
111111 Staff considered the component costs of this request to leave rates unchanged,
and studied the company's reviewed financial statements to arrive at a rate
decrease of the Company's existing rates of (0A3%)
111111 The proposed rate at the transfer station is $92.90.
111111 This was calculated by adding the company's decrease with the Surcharge of
twelve dollars ($12) per ton in the Transfer Station disposal surcharge. This is and
increase in rates of 14.39%.
Recommended action:
Receive the report on the proposed rate adjustment at the Ukiah Transfer station
1,1111Prop 218 Initiation:
,11iL„„„Aili'
Adjustment to Curbside Collection Rates
Purpose:
Maintain appropriate curbside service
Meet diversion goals
Fund landfill closure, post-closure, and corrective action
no Process
11B, Council approves initiation
11B, 45 day protest period
Em, Protest procedures adopted by council
Em, Rate methodology and calculation details can be found on City's website
Em, Hold public hearing on November 16, 2016
„„„ „
Prop 218 Initiation:
1,11111,11ii„„„„„Ai0'
Adjustment to Curbside Collection Rates (cont)
Effect:
3.56-9.38% increase to curbside rate
111111J Includes increase of$12 to transfer station tipping fee
Current rate:$2
New rate:$14
3.59%on most service
Example:32 gallon rate adjusts from $18.17 to $18.82 per month
$0.65 increase
Still the lowest rate in the area (Fort Bragg to Lakeport to Cloverdale)
11(111
ITEM NO.: 12c
i .~ MEETING DATE: September 21, 2016
City of'Ukiah AGENDA SUMMARY REPORT
SUBJECT: FINANCIAL PLAN TO EXTINGUISH IN FIFTEEN YEARS THE ESTIMATED UNFUNDED
CLOSURE AND THIRTY-YEAR POST CLOSURE MAINTENANCE COSTS, AND THE
CORRECTIVE ACTION PLAN (CAP) RESERVE REQUIREMENTS MANDATED BY
CALRECYCLE FOR THE UKIAH LANDFILL.
Summary: City Council will accept the Financial Plan to extinguish in fifteen years the estimated
unfunded Closure and thirty-year Post Closure Maintenance costs, and the Corrective Action Plan (CAP)
reserve requirements mandated by CalRecycle for the Ukiah Landfill.
Background: The City Council, at its regularly scheduled meeting of January 6, 2016 considered a
strategy to provide funding for the ultimate closure, post closure and Corrective Action Plan (CAP)
reserve of the Ukiah Landfill. The strategy was memorialized in the City Council Resolution No. 2016-
03. The Resolution (Attachment #1) directs the Finance Director to present the initial Landfill Financial
Plan to deal with these costs no later than October 2016. The Council resolution dedicates to the costs
for closure, post-closure and CAP related expenses: (1) all future Transfer Station Rents paid to the City
after it becomes the owner of the Taylor Drive Ukiah Transfer Station on January 1, 2017, and (2) the
Transfer Station disposal surcharge in an amount necessary to cover the balance of these costs. The
Resolution further requires that the Financial Plan, with any recommended adjustments to the Transfer
Station disposal surcharge, be presented annually in September by the Finance Director for Council
consideration.
Discussion: The Finance Department, with the input and information provided by the Landfill Closure Ad
Hoc and other assembled team members, has prepared, as directed by the Council Resolution 2016-03,
the first Landfill Closure Financial Plan (Plan), which is included as Attachment #2. The Plan is based
upon Engineer's estimated amounts as mandated by Cal Recycle to provide the regulatory required
financial assurance for Closure, Post Closure and Corrective Action Plan (CAP), as well as Fund 700
series annual estimated budgeted amounts to provide oversight and post operation costs.
Based on engineer's estimates, as mandated by CalRecyle, the recommended transfer station per-ton
surcharge of$14 would cover the total cost of closure, post-closure, and a portion of the corrective action
plan. However, these are estimates, and as actual costs are borne, staff will make recommended
Continued on Pa.e 2
RECOMMENDED ACTION(S): Accept the initial Financial Plan to extinguish in fifteen years the estimated
unfunded Closure and thirty-year Post- Closure Maintenance costs, and the CAP reserve requirements,
and ask that staff bring back the plan which includes the recommended twelve ($12) increase in the
Transfer Station disposal surcharge as recommended by the Landfill Closure Ad Hoc Committee for
approval at the November 16, 2016 Council meeting.
ALTERNATIVES: Provide an alternative direction.
Citizens advised:
Requested by: Sage Sangiacomo, City Manager
Prepared by: Daniel Buffalo, Finance Director
Coordinated with: Tim Eriksen, Director of Public Works/City Engineer, Sage Sangiacomo, City Manager
Presenter: Tim Eriksen, Director of Public Works/City Engineer
Attachments: 1. City Council Resolution No. 2016-03
2. 30-Year Landfill Closure Plan Summary, September 2016
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted0,0" .
u
Approved: .._
SaSan.. ••mo,City Manager
Page 2 of 3
adjustments to Council, as required by Resolution 2016-03. Nonetheless, at the current surcharge rate
of$2 per ton, estimated closure activities would exceed available resources by $5.41 million.
The schedule below illustrates this projected effect at the recommended $14 surcharge rate as compared
to the current $2 rate. This information is detailed further in Attachment 2.
City of Ukiah
Landfill Closure, Post Closure and Corrective Action
Financial Proforma Summary of 30 year funding requirements
Funding Options of Tipping Fee for remaining 15 years of Franchise Agreements
All Funds
Surcharge
Effective
01/01/17 to
Current 12/31/31
Current Tipping Fee Surcharge $2 $2
New Tipping Fee Surcharge-01/01/17 - J 12
Total Tipping Fee Surcharge (est avg 30,000 tons/yr) $2 $14
Beginning Balance 8,209,355 8,209,355
Revenues
Transfer Station Rental 4,650,000 4,650,000
TS Interest 335,033 335,033
Advances from Others 397,400 397,400
New Surcharge 5,400,000
Current Surcharge 990,000 990,000
Franchise Fee 990,000 990,000
SD Interest (16,120) 415,338
SD Land Rental 11,500 11,500
Loan Proceeds 2,500,000 2,500,000
Closure Interest 207,927 207,927
Post Closure Interest (75,691) (75,691)
Total Revenues 9,990,049 15,821,507
Expenses
TS Administration 186,393 186,393
TS Repayment of Advance from Others 401,374 401,374
Closure&Post Closure Admin&Maintenance 4,776,267 4,776,267
Repayment Closure Loan 3,198,322 3,198,322
LOC Fees 156,250 156,250
Closure Costs 10,393,087 10,393,087
Post Closure Admin&Maintenance 4,501,977 4,501,977
Total Costs 23,613,669 23,613,669
Net Fundin. Sufficient Insufficienc at end of 30 Years 5,414,265 417,193
Page 3 of 3
The cost of disposing of garbage today includes the closure and post closure costs accruing from the
operation of the landfill which was replaced by the Ukiah Transfer Station. The current customers of the
transfer station are benefitted by the closure of the landfill and the opening of the transfer station. A per
ton surcharge recovers these costs from the current customers of the transfer station in proportion to their
use of the transfer station.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
ATTACHMENT
RESOLUTION NO. 2016-83
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING
FINANCIAL MECHANISM FOR FUNDING CLOSURE, POST-CLOSURE M8AINTENANCE,
AND CORRECTIVE ACTION PLAN FOR CITY OF UKIAH SOLID WASTE DISPOSAL SITE
WHEREAS:
1. The City of Ukiah solid waste disposal site ("Landfill") located at 3100 Vichy Springs Road,
Mendocino County Assessor Parcel No. 178-130-01\. consisting of a landfill footprint of
approximately 40 acrea, ceased operations and accepting solid waste in September 2001; and
2. Since September 2001. the City has maintained the LondfiU, including monitoring wells
surrounding the perimeter of the property and a leachate collection system that captures and
disposes of leachate through the City's sewer system; and
3. Under applicable provisions of the California Public Resources Code and in Title 27 of the
California Code of Regulations ("CCR"), the City is required to adopt a plan for the c|osura, post-
closure nnaintenanoa, and corrective actions required for the Landfill; and
4. Pursuant to 27 CCR 21180(a). the City must provide post-closure maintenance and a
corrective action plan reserve ("CAP") for a thirty-year period after closure; and
5. The cash collected by the City to provide for Closure, Post-Closure Maintenance, and the
CAP reserve are reflected in the City's financial statements as a net position of the disposal site
proprietary fund; and
O. The City is scheduled to complete the closure of the landfill ("Closure") in accordance with its
approved closure plan in 3016; and
7. Recently, new and more costly regulatory requirements relating to Closure have been
imposed by the California state agencies with jurisdiction over the Closure. These additional
raquirennento, including installation of a methane gas collection eyotem, would have been
innposed, even if the Closure had occurred prior to the imposition of these new requirements;
and
8. The most recent engineer's estimates for C|osure, including the gas collection system and
other additional requirernents, indicate that the net proprietary fund for the Landfill is not
sufficient to cover all of the costs of Closure, Post-Closure Maintonmnce, and to establish a
CAP reserve; and
S. The City must provide the funding for Closure, Post-Closure Maintenmnce, and the CAP
reserve; and
10. On January 1, 2017, pursuant to the Amended and Restated Transfer Station Agreement
("Transfer Station Agreement") between the City of Ukiah and Solid Waste Systems, Inc.
("SWS"), dated December 12, 2011, the City is entitled to acquire legal title to the Transfer
Station (Transfer Station) located at 3151 Taylor Drive, Ukiah, California, and the City and SWS
are obligated to enter a lease under which SWS will continue to operate the transfer station and
pay rent ("Transfer Station Rent") to the City for the use of the Transfer Station; and
1
10. Dedicating Transfer Station Rent to fund Closure, Post-Closure W1ainUsnonoa, and the Cap
Reserve as further provided herein will provide a source of revenue to fund those obligations
which exceed the disposal site proprietary fund; and
11. Commencing on January 1, 2012, the City adopted a City Surcharge on the Gate Fee at the
Transfer Station ("Surcharge") to provide a source of revenue in the Landfill/Solid Waste
Enterprise Fund for Closure and Post-Closure Maintenance, and the CAP reserve. The
Surcharge is currently $2.00 per ton of Solid Waste received at the Transfer Station, The
Surcharge is collected by SWS and remitted to the City, where it is recorded as revenue in the
Landfill/Solid Waste Enterprise Fund as Closure and Post-Closure Reserve; and
12. Committing the Surcharge at its current level or any future level approved by the City
Council will stabilize the Landfill/Solid Waste Enterprise Fund, provide a dedicated source of
revenue to comply with the City's Closure and Post-Closure Maintenance uoets, and the
establishment and replenishment of the Cap Reserve; and
13. The combination of the disposal site proprietary fund, Transfer Station Rent, and the
Surcharge will provide adequate funding for City's Closure and Post-Closure Maintenance
costs, and the establishment and replenishment of the Cap Reserve, provided however, that an
increase in the Surcharge may be necessary once the final Closure costs and the method of
financing the City's obligations is determined;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as follows:
1. Transfer Station Rent is hereby committed to any unfunded Closure costs, Post-Closure
Maintenance costs, and the establishment and replenishment of the CAP reserve.
2. There is hereby established a Transfer Station Rents Special Revenue Fund (Special --
Revenue Fund) for all Transfer Station Rent revenue which fund is established and dedicated to
pay for any Closure costs, Post-Closure Maintenance coots, and the establishment and
replenishment of the CAP reserve.
3, Revenue recorded in the Special Reserve Fund shall be given first preference over other
revenue souroee, other than grmnto, in funding Closure and Post-Closure Maintenance
expenses and CAP reserve requirements that are not funded by the disposal site proprietary
fund.
4. Any Closure and Post-Closure Maintenance expenses and CAP reserve requirements not
funded by grants, the disposal site proprietary fund, and the Special Revenue Fund shall be
funded by the Surcharge.
5. The City Finance Director is hereby directed to prepare for City Council the approval a
Financial Plan (Plan) to extinguish in fifteen years the estimated unfunded Closure and thirty-
year Post-Closure Maintenance 000ta, and the CAP reserve requinarnenta, and present the
Surcharge to be applied to the Transfer Station Gate Fee commencing on January 1, 2017. The
revised Surcharge shall be submitted to the City Council for approval no later than October
2010. Thereafter, in September of each year, the City Finance Director shall prepare an update
of the Plan to fund Closure, Post-Closure Maintenance, and CAP requirements. Any
recommended increase or decrease in the Surcharge resulting from the annual update of the
Plan shall be presented to the City Council for approval in {}ctober, and if approved, will be
applied to the Transfer Station Gate Fee immediately following January 1st.
2
PASSED AND ADOPTED this 6th day of January 2016. by the following roll call vote:
AYES: CnuociImemhcr Crane, MuIbcceo, Dobie Brown, and Soulmmnini.
NOES: None
ABSTAIN: None
ABSENT: None
41/14);;:tz2li
` ~�/
/3
StaphAnG. 8ce|nnanini, Mayor
ATTEST:
/"U,(//-.411. / l
Kristine Lawler, City Clerk
3
City of Ukiah ATTACHMENT 2
Landfill Closure,Post Closure and Corrective Action AgmtdElnd
O12/1/20,
Financial Proforma
Fiscal Years EndingOption to
30 Year Oxtend.0NU
Projected-$14/T Surcharge Totals 1 2 3 4 5 6 7 8 9 10 11
($2 current&$12 new) 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
695 Transfer Station Special
Revenue Fund
Estimated Annual Tonnage I '?0,044,1 30,000 33,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
Revenues
Transfer Station Rental at$10/ton for 15 years from 01/01/17 E$,191;40... 4,650,000 150,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
Other Interest 1% 335,033 - - 0 23 31 1,990 3,926 5,836 7,720 9,576 11,403
Advances Irons Other funds for initial Cash Flow of start up (Assumes Udnry Fund) 397,400 177,000 220,400
Total Revenues 5,382,433 - 327,000 520,400 300,000 300,023 300,031 301,990 303,926 305,836 307,720 309,576 311,403
Expenses
Administratitlon and oversite I .:.^001 186,393 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190
000e)0010 Food 700 for Closure 6 Poet 010000 Adrnin A Watt Costs 2,716,621 a 317,000 510,167 85,318 89,242 93,265 97,392 101,624 105,963 110,412 114,974 119,650
T7000)00t0 Food 702 for Closure Prosect Costs - b
T1000100 to Food 704 for Post Closure Projoot Direct Mainton.O Coete 1,703,701 0
Repayment of Advance To other Funds with interestlas 401,374 202,000 199,374
Total Expenses and Transfers 5,008,089 - 327,000 520,367 297,722 299,228 104,090 108,433 112,886 117,450 122,129 126,925 131,840
Net Revenue 374,345 - - 33 2,278 795 195,941 193,557 191,040 188,386 185,591 182,651 179,563
Beginning Balance - - - - 33 2,311 3,106 199,048 392,605 583,646 772,032 957,623 1,140,274
Ending Balance 374,345 - - 33 2,311 3,106 199,048 392,605 583,646 772,032 957,623 1,140,274 1,319,837
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-13-16 Landfill Closure Financial Plan 11130 Year Cash Flow Page 1 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action A01 End
12/81/26,
Financial Proforma
Fiscal Years EndingOptionm
30 Year xtend0Yt0
Projected-$14/T Surcharge Totals 1 2 3 4 5 6 7 8 9 10 11
($2 current&$12 new) 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
III IIIMII IIIIII+ If'" Wh�hlii",:,," 421:5 '„
700-Sanitary Disposal Site Operating-
Used for current monitoring and
maintenance costs of the closed landfill,
associated administrative costs and the
Revenues
Transfer Station Surcharge for Closure Per Ton TBD $ 12,04 1tl/2412 5,400,000 180,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000 360,000
Transfer Station Current Surcharge for Closure/Post Closure p$ ZOO' current 990,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Franchise Agreement Closure/Post Closure annual fee UWS $804W1" 990,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Other Interest 415,338 3,000 1,129 604 1,801 4,642 5,939 7,258 8,599 9,963 11,350 12,762 14,199
Other Land Rental 11,500 7,700 3,800
Proceeds of Loan or Advance for Closure Costs-Assume cal of Project costs&100%of 2,500,000 2,$00000;
Trans-fere In /per 702 balance at oo,oplation for Post Crowe 156,127 d 158,127
Trace/ere In Advances from/95 Trannar Station Fund 2,716,621 a 317,000 510,167 85,318 89,242 93,265 97,392 101,624 105,963 110,412 114,974 119,650
13,181,586 130,700 621,929 3,490,771 725,247 573,884 579,205 584,650 590,223 595,926 601,763 607,736 613,849
Expenses
Closure&Post Closure Administration&Maintenance I 29nI
Salary&Benefits 2,017,467 135,700 345,000 258,500 34,500 35,190 35,894 36,612 37,344 38,091 38,853 39,630 40,422
Contract Services 1,175,000 125,000 200,000 150,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Supplies&other costs 126,650 22,250 38,200 38,200 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fees&Prop Tx 1,457,150 32,150 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500
4,776,267 315,100 630,700 494,200 108,000 108,690 109,394 110,112 110,844 111,591 112,353 113,130 113,922
Payment for Closure Debt l 5.694,905 3,198,322 213,221 213,221 213,221 213,221 213,221 213,221 213,221 213,221 213,221 213,221
T7000101 to Fund 702 for Closure cone 2,500,000 e 2,500,000
T7aneter to Fund 704 for Post Closure cone 1,975,044 f 59,945 119,889 122,287 124,733 127,227 129,772 132,367 135,014 137,715 140,469
Tlans-ter to Fund 704 for Post Closure Colrnge Icy Pasuroelntinlm84% 50,9455 5 59,945
LOC Fees issuance fee,annual fee Attorney fees 174,104nn40/ Porn- 156,250 68750 43,750 43,750
12,665,827 383,850 674,450 3,371,060 441,110 444,198 447,348 450,560 453,837 457,179 460,589 464,066 467,613
Net Revenue 515,759 (253,150) (52,521) 119,710 284,136 129,686 131,857 134,090 136,386 138,747 141,174 143,670 146,236
Beginning Balance 366,068 J 366,068 I 112,918 60,397 180,108 464,244 593,930 725,787 859,876 996,262 1,135,009 1,276,183 1,419,852
Ending Balance 881,827 112,918 60,397 180,108 464,244 593,930 725,787 859,876 996,262 1,135,009 1,276,183 1,419,852 1,566,088
Corrective Action Reserve from Ending Balance I VA 634,000 646,680 659,614 672,806 686,262 699,987 713,987 728,267 742,832 757,689 772,842 788,299
Balance for funding Post Closure-2%annual inflation assumed. (521,082) (586,283) (479,5061 (208,562) (92,332) 25,799 145,889 267,995 392,176 518,494 647,010 777,789
01e0e,e Debt 20240 (110,187) (85,318) (89,242) (93,266) (97,392) (101,824) (10.5,963) (118,412) (114,974) (119,860)
Debt Amount 2,$00,000-
Rate-annual i 00328
Term-Years 45
Annual Payment 821322145
Total Costs of Debt Repayment $3,198,321.74
702-Closure-Restricted by CalRecyle for Start May Comptele
Closure of Landfill Costs 2017 NO224t7 '..
Revenues
Interest 207,927 78,433 78,719 50,775 -
Advances from Other Funds -
Truceferfrorn 700 Fund for Ciocure Costs 2,500,000 e 2,500,000
2,707,927 78,433 78,719 2,550,775 -
Expenses
Landfill Closure costs 6,61e,4os 8,669,206 49,800 2,873,135 5,746,271
Assume excess costs at 20% 1,723,861 10,343.287 1,723,881 1,723,881
T7ene/er Balenc0 to 700 Sanitary Deposal fund when released by Cal Recycle for Pon CI, 156,127 d 158,127
10,551,214 49,800 2,873,135 7,470,152 158,127
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 2 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action A9mtaEnd
Financial Proforma 9 Option Fiscal Years Endin 4p6to
30 Year Wend 0Yf8
Projected-$14/T Surcharge Totals 1 2 3 4 5 6 7 8 9 10 11
($2 current&$12 new) 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Net Revenue (7,843,287) 28,633 (2,794,416) (4,919,377) (158,127)
Beginning Balance 7,843,287 1 7,643,297;1 7,871,920 5,077,504 158,127
Ending Balance 0 7,871,920 5,077,504 158,127 0
704-Post Closure -Restricted by Start
CalRecyle for PostClosure Landfill Costs 91//2016
Revenues
Interest 11s (75,691) - - - 599 605 611 618 624 630 636 643 649
Other -
Transfer From 700-Saniory Disposal Fund for 000050n0y Fund Balance 55,945 g 59,945
T7anofer 11010 700-Sanitary Disposal Fund for Post Closure 00015 1,975,044 f 59,945 119,889 122,287 124,733 127,227 129,772 132,367 135,014 137,715 140,469
T7a00fer From 695 Transfer Station Fund for Post Closure 00015 1,703,701 0
3,662,998 - - 119,889 120,488 122,892 125,344 127,845 130,395 132,997 135,651 138,357 141,118
Expenses
Landfill Post Closure costs Est 30 year Liability 99,009 4,501,977 59,94450 119,889 122,287 124,733 127,227 129,772 132,367 135,014 137,715 140,469
Assumes 2O annual intim 2A
4,501,977 - - 59,945 119,889 122,287 124,733 127,227 129,772 132,367 135,014 137,715 140,469
Net Revenue (838,979) - - 59,945 599 605 611 618 624 630 636 643 649
Beginning Balance - - - - 59,945 60,544 61,149 61,761 62,378 63,002 63,632 64,269 64,911
Ending Balance (838,978) - - 59,945 60,544 61,149 61,761 62,378 63,002 63,632 64,269 64,911 65,560
All Funds
Beginning Balance 8,209,355
Revenues
Transfer Station Rental 4,650,000
TS Interest 335,033
Advances from Others 397,400
New Surcharge 5,400,000
Current Surcharge 990,000
Franchise Fee 990,000
SD Interest 415,338
SD Land Rental 11,500
Loan Proceeds 2,500,000
Closure Interest 207,927
Post Closure Interest (75,691)
Total Revenues 15,821,507
Expenses
TS Administration 186,393
TS Repayment of Advance from Others 401,374
Closure&Post Closure Admin&Maintenance 4,776,267
Repayment Closure Loan 3,198,322
LOC Fees 156,250
Closure Costs 10,393,087
Post Closure Admin&Maintenance 4,501,977
Total Costs 23,613,669
Net Surplus(Deficit) 417,192
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 00-13-16 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 3 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
Agreements
Financial Proforma�� Endi2/21/81
Projected-$14/T Surcharge 12 13 14 15 16 17 18 19 20 21 22 23 24
($2 current&$12 new) 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
695 Transfer Station Special
Revenue Fund
Estimated Annual Tonnage I ASP I 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
Revenues
Transfer Station Rental at$10/ton for 15 years from 01/01/17$.$,11;4¢... 300,000 300,000 300,000 300,000 150,000 150,000
Other Interest 1% 13,198 14,962 16,691 18,384 20,041 18,358 18,852 19,040 19,230 19,423 19,617 18,067 16,466
Advances from Other funds for initial Cash Flow of start up (Assumes May Fund)
Total Revenues 313,198 314,962 316,691 318,384 170,041 168,358 18,852 19,040 19,230 19,423 19,617 18,067 16,466
Expenses
Adminisiratition and oversite �..... *%I 12,434 12,682 12,936 13,195 13,459
T7an,fer to Fund 700 for Closure&Poet Closure Adrrtm&M unt Costs- 124,444 129,357 134,393 139,554 324,843 119,022 - - - - - -
T7anner to Fund 702 for Closure Proleot Costs
T7anner to Fund 704 for Poet Closure Project Direct M untenoe Con.*, 174,656 178,149 181,712
Repayment of Advance To other Funds with interest 19
Total Expenses and Transfers 136,877 142,039 147,329 152,749 338,302 119,022 - - - - 174,656 178,149 181,712
Net Revenue 176,321 172,922 169,362 165,636 (168,261) 49,336 18,852 19,040 19,230 19,423 (155,039) (160,082) (165,246)
Beginning Balance 1,319,837 1,496,158 1,669,080 1,838,442 2,004,078 1,835,817 1,885,153 1,904,005 1,923,045 1,942,275 1,961,698 1,806,659 1,646,577
Ending Balance 1,496,158 1,669,080 1,838,442 2,004,078 1,835,817 1,885,153 1,904,005 1,923,045 1,942,275 1,961,698 1,806,659 1,646,577 1,481,331
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 4 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
AgreerneMa
Financial Proforma-- i 1J l
Projected-$14/T Surcharge 12 13 14 15 16 17 18 19 20 21 22 23 24
($2 current&$12 new) 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
1111111 IIIIII' I hh HI 1111111
i'`° 00111111II"111
700-Sanitary Disposal Site Operating-
Used for current monitoring and
maintenance costs of the closed landfill,
associated administrative costs and the
Revenues
Transfer Station Surcharge for Closure Per Ton TBD $ 12,00 vv2017 360,000 360,000 360,000 360,000 180,000
Transfer Station Current Surcharge for Closure/Post Closure p$ 2,Mi..current 60,000 60,000 60,000 60,000 30,000
Franchise Agreement Closure/Post Closure annual fee Uw5 $6041k!" 60,000 60,000 60,000 60,000 30,000
Other Interest 15,661 17,150 18,665 20,209 21,782 22,783 23,011 22,042 21,054 20,046 19,019 17,972 16,904
Other Land Rental
Procceds of Loan or Advance for Closure Costs-Assume Bal of Project costs&100%of
Transfers In from 702 balance fd completion for Post Closure
Trfin stets In Advances from 695 Transfer Station Fund 124,444 129,357 134,393 139,554 324,843 119,022
620,104 626,507 633,058 639,763 586,625 141,805 23,011 22,042 21,054 20,046 19,019 17,972 16,904
Expenses
Closure&POst Closure Administration&Maintenance I 29s�
Salary&Benefits 41,231 42,055 42,896 43,754 44,629 45,522 46,432 47,361 48,308 49,274 50,260 51,265 52,290
Contract Services 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Supplies&other costs 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000
Fees&Prop Tx 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500 47,500
114,731 115,555 116,396 117,254 118,129 119,022 119,932 120,861 121,808 122,774 123,760 124,765 125,790
PaYmentfor Closure Debt 2,8Syge ±I 213,221 213,221 213,221 213,221 213,221
Transfer to Fund 702 for Closure costs
Transfer fo Fund 704 for Post Closure cost. 143,278 146,144 149,067 152,048 155,089
Tran I to Fund 704 fo'Post 4,lost re Co 18'nge 1<,y Aaauma\ntlaCalSa"A
LOC Fees issuance lee,ennUel fee AllOrney lees f 74%AnnUaJM FpPo4-
471,231 474,921 478,685 482,524 486,440 119,022 119,932 120,861 121,808 122,774 123,760 124,765 125,790
Net Revenue 148,874 151,586 154,374 157,239 100,185 22,783 (96,921) (98,819) (100,754) (102,728) (104,741) (106,794) (108,887)
Beginning Balance 1,566,088 1,714,962 1,866,548 2,020,922 2,178,161 2,278,345 2,301,129 2,204,208 2,105,389 2,004,634 1,901,906 1,797,165 1,690,371
Entling Balance 1,714,962 1,866,548 2,020,922 2,178,161 2,278,345 2,301,129 2,204,208 2,105,389 2,004,634 1,901,906 1,797,165 1,690,371 1,581,485
Corrects Aoti Reserve from Entling Balance 29F� 804,065 820,147 836,550 853,281 870,346 887,753 905,508 923,618 942,091 960,932 980,151 999,754 1,019,749
Balance for funding Post Closure-2%annual inflation assumed. 910,897 1,046.401 1,164,372 1,324,880 1,407,999 1,413,376 1,298,699 1,181,770 1,062,543 940,973 817,014 690,617 561,735
CClosere Debt Wm (124,444) (129,36/) (134,393) (138,664) (324,843)
Debt Amount 2,$00,000-
Rate-annual i 11$$$$
Term-Years 15
Annual Payment $21322145
Total Costs of Debt Repayment $3,198,321.74
702-Closure-Restricted by CalRecyle for
Closure of Landfill Costs
Revenues
Interest
Advances from Other Funds
Tran sfer frorrl 700 Fund for Closure Costs
Expenses
Landfill Closure costs 8,619406
Assume excess costs at 20% 1,723,881 10,343,287
Transfer Balance to 700 Sanitary Disposal fund when released by CGI Recycle for Post CI1
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 0&1316 Landfill Closure Financial Plan j1)30 Year Cash Flow Page 5 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
Agreements
Financial Proforma- d
-
Projected-$14/T Surcharge 12 13 14 15 16 17 18 19 20 21 22 23 24
($2 current&$12 new) 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
Net Revenue
Beginning Balance
Ending Balance
704-Post Closure -Restricted by
CalRecyle for PostClosure Landfill Costs
Revenues
Interest t 1 656 662 669 675 682 689 (886) (2,508) (4,179) (5,900) (7,671) (7,748) (7,825)
Other
TYer;,fer Fon;700-Sanitary Deposal Fund for Contlgenoy Fund Balance
T7em,fer Fon;700-Sanitary Deposal Fund for Post Closure Costs 143,278 146,144 149,067 152,048 155,089
T7en,fer From 695 Transfer Station Fund for Post Closure Cons - 174,656 178,149 181,712
143,934 146,806 149,736 152,724 155,771 689 (886) (2,508) (4,179) (5,900) 166,985 170,401 173,886
Expenses
Landfill Post Closure costs Est 30 year Liability b 9,a89 143,278 146,144 149,067 152,048 155,089 158,191 161,355 164,582 167,874 171,231 174,656 178,149 181,712
Assumes 2O annual intim 0%
143,278 146,144 149,067 152,048 155,089 158,191 161,355 164,582 167,874 171,231 174,656 178,149 181,712
Net Revenue 656 662 669 675 682 (157,502) (162,241) (167,090) (172,053) (177,131) (7,671) (7,748) (7,825)
Beginning Balance 65,560 66,216 66,878 67,547 68,222 68,905 (88,597) (250,838) (417,928) (589,981) (767,112) (774,783) (782,531)
Ending Balance 66,216 66,878 67,547 68,222 68,905 (88,597) (250,838) (417,928) (589,981) (767,112) (774,783) (782,531) (790,356)
All Funds
Beginning Balance
Revenues
Transfer Station Rental
TS Interest
Advances from Others
New Surcharge
Current Surcharge
Franchise Fee
SD Interest
SD Land Rental
Loan Proceeds
Closure Interest
Post Closure Interest
Total Revenues
Expenses
TS Administration
TS Repayment of Advance from Others
Closure&Post Closure Admin&Maintenance
Repayment Closure Loan
LOC Fees
Closure Costs
Post Closure Admin&Maintenance
Total Costs
Net Surplus(Deficit)
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 6 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
Financial Proforma
Projected-$14/T Surcharge 25 26 27 28 29 30
($2 current&$12 new) 2041 2042 2043 2044 2045 2046
695 Transfer Station Special
Revenue Fund
Estimated Annual Tonnage I OAS I 30,000 30,000 30,000 30,000 30,000 30,000
Revenues
Transfer Station Rental at 51 Orton for 15 years from 01/01117'$„11,110
Other Interest 1% 14,813 13,108 11,349 9,534 7,662 5,732
Advances from Other funds for initial Cash Flow of start up (Assumes um,Fund)
Total Revenues 14,813 13,108 11,349 9,534 7,662 5,732
Expenses
Adminisiratition and oversite �.... }:29E)
Transfer to Fund 700 for Closure&Post Closure Admin&M&int Costs - - - - -Transfer to Fund 702 for Closure Proieot COSI,
Transfer to Fund 704 for Post Closure Project Direct Maintence Costs 185,346 189,053 192,834 196,691 200,624 204,637
Repayment of Advance To other Funds with interest 1s%
Total Expenses and Transfers 185,346 189,053 192,834 196,691 200,624 204,637
Net Revenue (170,533) (175,945) (181,485) (187,157) (192,962) (198,904)
Beginning Balance 1,481,331 1,310,799 1,134,854 953,368 766,211 573,249
Ending Balance 1,310,799 1,134,854 953,368 766,211 573,249 374,345
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 7 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
Financial Proforma--
Projected-$14/T Surcharge 25 26 27 28 29 30
($2 current&$12 new) 2041 2042 2043 2044 2045 2046
III 11' II IIIIII+ If 16:17:1 i",: gIEEI '„
700-Sanitary Disposal Site Operating-
Used for current monitoring and
maintenance costs of the closed landfill,
associated administrative costs and the
Revenues
Transfer Station Surcharge for Closure Per Ton TBD $ 12,0a 1912011
Transfer Station Current Surcharge for Closure/Post Closure p$ "1,1M3..current
Franchise Agreement Closure/Post Closure annual fee UWS $60400;
Other Interest 15,815 14,705 13,573 12,418 11,242 10,042
Other Land Rental
Procceds of Loan or Advance for Closure Costs-Assume Bal of Project costs&100%of
Transfers In from 702 balance at completion for Post Ciosure
Transfers In Advances from 695 Transfer Station Fund
15,815 14,705 13,573 12,418 11,242 10,042
Expenses
Closure&Post Closure Administration&Maintenance I ' '
Salary&Benefits 53,336 54,403 55,491 56,601 57,733 58,888
Contract Services 25,000 25,000 25,000 25,000 25,000 25,000
Supplies&other costs 1,000 1,000 1,000 1,000 1,000 1,000
Fees&Prop Tx 47,500 47,500 47,500 47,500 47,500 47,500
126,836 127,903 128,991 130,101 131,233 132,388
Payment for Closure Debt I zoom
Transfer to Fund 702 for Closure costs
Transfer to Fund 704 for Post Closure costs
Transfer to Fund 704 for Post Closure Co lrnge Icy A44uma.10tfatla150%
LOC Fees-issuance fee,annual fee,Attorney fees f,74.%Angu6JM FpPo4.,.....,
126,836 127,903 128,991 130,101 131,233 132,388
Net Revenue (111,021) (113,198) (115,418) (117,682) (119,991) (122,346)
Beginning Balance 1,581,485 1,470,463 1,357,265 1,241,846 1,124,164 1,004,173
Ending Balance 1,470,463 1,357,265 1,241,846 1,124,164 1,004,173 881,827
Corrective Action Reserve from Ending Balance I *%I 1,040,144 1,060,947 1,082,166 1,103,809 1,125,886 1,148,403
Balance for funding Post Closure-2%annual inflation assumed. 430,319 296,318 159,680 20,355 (121,713) (266,576)
aosur40ebt Issue
Debt Amount 9,500,000;-
Rate-annual i 110325
Term-Years 15
Annual Payment $21322145
Total Costs of Debt Repayment $3,198,321.74
702-Closure-Restricted by CalRecyle for
Closure of Landfill Costs
Revenues
Interest
Advances from Other Funds
Transfer from 700 Fund for Closure Costs
Expenses
Landfill Closure costs 8,619,406
Assume excess costs at 20% 1,]23,881 10,343,28]
Transfer Balance to 700 Sanitary Dlsposdl fund when released by Cal Recycle for Post Olt
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 8 of 9
City of Ukiah
Landfill Closure,Post Closure and Corrective Action
Financial Proforma--
Projected-$14/T Surcharge 25 26 27 28 29 30
($2 current&$12 new) 2041 2042 2043 2044 2045 2046
Net Revenue
Beginning Balance
Ending Balance
704-Post Closure -Restricted by
CalRecyle for PostClosure Landfill Costs
Revenues
Interest { 1 (7,904) (7,983) (8,062) (8,143) (8,224) (8,307)
Other
Trerefer Frons 700-Sanitary Dfsposel Fund for Contlgenoy Fund Balance
T7enefer Frons 700-Sanitary Dfsposel Fund for Post Closure Cost.
T7e r efer Frons 695 Transfer Station Fund for Post Closure Cost, 185,346 189,053 192,834 196,691 200,624 204,637
177,442 181,070 184,772 188,548 192,400 196,330
Expenses
Landfill Post Closure costs Est 30 year Liability 1ubefef 185,346 189,053 192,834 196,691 200,624 204,637
Assumes 2%annual intim 29F
185,346 189,053 192,834 196,691 200,624 204,637
Net Revenue (7,904) (7,983) (8,062) (8,143) (8,224) (8,307)
Beginning Balance (790,356) (798,260) (806,242) (814,305) (822,448) (830,672)
Ending Balance (798,260) (806,242) (814,305) (822,448) (830,672) (838,979)
All Funds
Beginning Balance
Revenues
Transfer Station Rental
TS Interest
Advances from Others
New Surcharge
Current Surcharge
Franchise Fee
SD Interest
SD Land Rental
Loan Proceeds
Closure Interest
Post Closure Interest
Total Revenues
Expenses
TS Administration
TS Repayment of Advance from Others
Closure&Post Closure Admin&Maintenance
Repayment Closure Loan
LOC Fees
Closure Costs
Post Closure Admin&Maintenance
Total Costs
Net Surplus(Deficit)
9/13/2016 C:\Users\Dottie\Downloads\14 Surcharge 08-1316 Landfill Closure Financial Plan(1)30 Year Cash Flow Page 9 of 9
ITEM NO.: 12d
MEETING DATE: September 21, 2016
C ty of Vkiah
AGENDA SUMMARY REPORT
SUBJECT: RECEIVE REPORT OF RECOMMENDED RATE ADJUSTMENTS AT UKIAH TRANSFER
STATION FOR FUTURE CONSIDERATION
Summary: Council to accept for its consideration the recommendation to adjust the Transfer Station
Disposal Rates.
Background: Every five (5) Years, as provided for in the Agreement between the City and Solid Waste
Systems, Inc. (Company), the City assesses the Transfer Station Disposal Rates, and determines if such
Rates require adjustment.
Discussion: The rate setting process began with a rate request submitted by the Company asking for
no change to the Transfer Station Disposal Rates. Staff considered the component costs of this request
to leave rates unchanged, and studied the company's reviewed financial statements to arrive at a rate
decrease of the Company's existing rates of (0.43%) per ton, or (0.43%) less than requested by the
Company. This analysis is depicted in Attachment 1.
Separately, the City Council Landfill Closure Ad Hoc Committee recommended an increase of twelve
dollars ($12) per ton in the Transfer Station disposal surcharge. Staff then applied the effect of that
recommended amount to the Company's rate decrease to arrive at a recommended net increase in rates
of 14.39%. The Transfer Station recommended disposal rate increases to $92.90 from $81.21 per ton, is
a result of the recommended $12 landfill closure disposal surcharge increase. The City Council will
conduct a hearing on that proposed increase in accordance with Ukiah City Code Sections 3950-3957 on
November 16, 2016, giving the ratepayer a time and place to comment on the recommended rate
adjustment before adoption of any rate change.
Resultingly, Attachment 2 proposed rate schedule reflects increase in per ton based rates of 14.39% and
decreases in certain other categories including green waste desposal of(0.43%).
The proposed increase related to the disposal surcharge is necessary to fund the CalRecycle mandated
costs of closure, post-closure, and corrective action plan of the City's landfill, while continuing to allow the
City's Transfer Station operator to recover the cost of providing service to customers and meet its
diversion goals.
RECOMMENDED ACTION(S): 1. Receive the report on the proposed rate adjustment at the Ukiah
Transfer station.
ALTERNATIVES: N/A
Citizens advised: N/A
Requested by: Sage Sangiacomo, City Manager.
Prepared by: Tim Eriksen, Director of Public Works/City Engineer.
Coordinated with: Five Year Rate Review Ad Hoc(Councilmembers Brown and Mulheren), David Rapport,
City Attorney, Daniel Buffalo, Director of Finance
Presenter: Tim Eriksen, Director of Public Works/City Engineer, Daniel Buffalo, Director of Finance
Attachments: '1. Solid Waste Systems annual adjustment calculations
2. Proposed rates at the Ukiah Transfer Station
COUNCIL ACTION DATE: : 0 Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance:
Neter Please write Agreement No.in upper right corner of agreement when drafted..
Approved
S- a Sang;°como, City Manager
Page 2 of 2
Over the next five years, the proposed rate structure is subject to annual adjustment for certain costs,
based upon changes in the San Francisco Bay Area Consumer Price Index for All Urban Consumers
(CPI-u), as reported in April of each year; for potential changes in the fuel index; and to allow for various
pass-through landfill disposal and other fees that may occur but yet are unknown. If approved by
Council, initial rates shall be implemented for service commencing at the Transfer Station on January 1,
2017
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
15-16 FY (Title& No.) Required No.
N/A N/A N/A Yes D No ® N/A
ATTACHMENT 1
Solid Wastes Systems Transfer Station
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Adjustment
COSTS Subject to adjustment Cost Index Allowed
Operating Costs subject to CPI $1,454,519.99 CPI $ 14,690.65
Fuel 163,257.57 Fuel (26,841.27)
Fuel-change of location One-time $37,684.97
Disposal-Garbage $1,034,037.26 Contract rate Pass Through ($411438.00)
Disposal- Processing $186,522.89 Negotiated Pass Through $ -
Truck& Driver to Potrero One-time $133,903.01
New Water Board Regulations Pass Through $20,000.00
Maint/Prop Tax$2.36/ton $82,839.96 Contract rate Pass Through $ -
City Rent$10/ton $351,016.80 Lease rate Pass Through $ -
City Landfill Fee$14./ton $70,203.36 Set by City Pass Through $ 421,220.16
MSWMA Fee$5/ton $175,420.92 Set by City Pass Through $ -
Total COSTS Subject to adjustment $3,517,818.75 $189,519.52
Adjusted Costs $3,707,338.28
Revenue base
Comparison Year Revenue $3,392,700.00 SWS Target return on revenue
Fuel Index adjustment ($26,841.27)
Fuel adjustments destination change $37,684.97 $2,982,358.64 $91,946.12
Landfill Destination Change $133,903.01 Calculated return $91,946.12
Disposal-garbage ($411,138.00) Return over Target ($0.00)
Disposal-processing $0.00
CPI adjustment $14,690.65
Construction/Lease$2.36/ton $0.00
Negative Operating Costs Recovery $66,983.56
New Water Board Regulations $20,000.00
City Landfill Fee increase$12 $421,220.16
Allowed Return $150,081.31
Revenue change $406,584.39
Adjusted revenue $3,799,284.39
Revenue More(Less)than expenses $91,946.12 2.94% (excluding$collected for others)
Current Adjustment New
Contractor Rate increase as a percent -0.43% $74.21 ($0.31) $73.90
MSWMA Rate increase as a percent $5.00 $0.00 $5.00
City Rate increase as a percent $2.00 $12.00 $14.00
' $81.21 Total Rate $92.90
'EFFECTIVE RATE ADJUSTMENT PERCENT 14.39%
Summary Page 1 of 3
Solid Wastes Systems Transfer Station
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Worksheet for computing the change in various indexes and factors which comprise the components
on which rates are adjusted
Fuel-June to June(EIA Petroleum &Other Liquids)
See Fuel cost adjustment worksheet
CPI-June to June(CPI-U All US Cities)
June 2015 June 2016 Index Increase(Decrease)
238.638 241.038 2.400
CPI%Change 1.01%
Landfill Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$ 41.37 $ 23.80 -17.570
Disposal-Garbage Cost%Change -42.47%
Disposal Processing Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$ 30.00 $ 30.00 $ 0.00
Disposal-Green Waste Cost%Change 0.00%
Transfer Station Tonnage at gate,Year to Year
December 2014 December 2015 Increase(Decrease)
31,939.64 35,101.68 3,162.04
Tonnage%Change 9.90%
City Landfill Fee June to June
January 2015 January 2016 Increase(Decrease)
$ 2.00 $ 14.00 $ 12.00
City Landfill Fee%Change 600.00%
MSWMA Fee June to June
January 2015 January 2016 Increase(Decrease)
$ 5.00 $ 5.00 $ 0.00
MSWMA Fee%Change 0.00%
Summary Page 2 of 3
Solid Wastes Systems, Inc.
Transfer Station Rate Schedule
Effective Date January, 2017
Calculated NEW
2017 2017
2016 FA Rate
Item Rate Rate Rounded *
MSW -Ton $81.20 $92.88 $92.90
MSW -Yard $19.10 $21.20 $21.20
Minimum Gate Fee - MSW Upto3cans $9.55 $10.60 $10.60
Per Can Rate - 32 gallon After 3 cans $3.20 $3.53 $3.55
Green Waste -Ton $42.25 $42.07 $42.05
Green Waste -Yard $6.20 $6.17 $6.15
Minimum Gate Fee - Green Waste $6.10 $6.07 $6.05
Mixed Load -Additional Charge $18.90 $18.82 $18.80
Appliances $10.40 $10.36 $10.35
Oil Filters - Small $0.35 $0.35 $0.35
Oil Filters - Medium $0.65 $0.65 $0.65
Oil Filters - Large $0.90 $0.90 $0.90
Concrete -Ton $66.25 $65.97 $65.95
Dirt -Ton $66.25 $65.97 $65.95
Sheetrock- Clean $42.25 $42.07 $42.05
Sheetrock- Dirty $66.25 $65.97 $65.95
Tires- Bicycle $1.20 $1.19 $1.20
Tires- Motorcycle $2.30 $2.29 $2.30
Tires- Passenger Car $3.45 $3.44 $3.45
Tires- Passenger Car with Rim $5.40 $5.38 $5.40
Tires-Truck $7.35 $7.32 $7.30
Tires-Truck with Rim $9.90 $9.86 $9.85
Tires-Tractor 43.65 - 330.05 43.65 - 330.05 43.65 - 330.05
E-Waste -Computers No Charge No Charge No Charge
E-Waste - Monitors No Charge No Charge No Charge
Scrap Metal No Charge No Charge No Charge
* Rates are rounded to the nearest five cents
Rate Schedule Page 3 of 3
ATTACHMENT 2
Solid Wastes Systems, Inc.
Transfer Station Rate Schedule
Effective Date January, 2017
NEW
2017
2016 Rate
Item Rate Rounded *
MSW -Ton $81.20 $92.90
MSW -Yard $19.10 $21.20
Minimum Gate Fee - MSW Upto3cans $9.55 $10.60
Per Can Rate - 32 gallon After3cans $3.20 $3.55
Green Waste -Ton $42.25 $42.05
Green Waste -Yard $6.20 $6.15
Minimum Gate Fee - Green Waste $6.10 $6.05
Mixed Load -Additional Charge $18.90 $18.80
Appliances $10.40 $10.35
Oil Filters- Small $0.35 $0.35
Oil Filters- Medium $0.65 $0.65
Oil Filters- Large $0.90 $0.90
Concrete -Ton $66.25 $65.95
Dirt -Ton $66.25 $65.95
Sheetrock-Clean $42.25 $42.05
Sheetrock- Dirty $66.25 $65.95
Tires- Bicycle $1.20 $1.20
Tires- Motorcycle $2.30 $2.30
Tires- Passenger Car $3.45 $3.45
Tires- Passenger Car with Rim $5.40 $5.40
Tires-Truck $7.35 $7.30
Tires-Truck with Rim $9.90 $9.85
Tires-Tractor 43.65- 330.05 43.45-328.65
E-Waste -Computers No Charge No Charge
E-Waste - Monitors No Charge No Charge
Scrap Metal No Charge No Charge
* Rates are rounded to the nearest five cents
_ , , . ITEM NO.: 12e
MEETING DATE: September 21, 2016
City ofVkjan
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION INITIATING THE PROP 218 PROCESS, SOLID WASTE
CURBSIDE RESIDENTIAL COLLECTION RATES, FEES, AND CHARGES; AND
ADOPTION OF RESOLUTION ADOPTING THE GUIDELINES FOR THE SUBMISSION
AND TABULATION OF PROTESTS IN CONNECTION WITH THE RATE HEARINGS
Summary: Council to consider the initiation of a Proposition 218 (1996) process, notifying solid waste
customers of its intention to adopt increased rates on curbside collection for residential generators in the
City of Ukiah.
Background: As a requirement of Proposition 218, the City, in establishing initial rates for the mandatory
collection of residential solid waste, must notify customers of the proposed rates, provide a period of time
for them to submit written protests, and hold a public hearing to receive potential protest from affected
rate payers and comments from the community.
Discussion: The rate setting process began with a rate request submitted by Ukiah Waste Solutions,
Inc. (Company) asking for an increase in rates of 0.21%. Staff considered the component costs of this
rate request and studied the company's reviewed financial statements to arrive at a rate decrease of the
Company's existing rates of (0.86%), or 1.07% less than requested by the Company. It should be noted
that the Company is receiving a decreased rate of (0.86%) even while adding the new Mixed Organic
Waste collection service.
Separately, the City Council Landfill Closure Ad Hoc Committee recommended an increase of twelve
dollars ($12) per ton in the Transfer Station disposal surcharge. Staff then applied the effect of that
recommended amount to the Company's rate decrease to arrive at a recommended net increase in rates
Continued on Page 2
RECOMMENDED ACTION(S):
1. Move to adopt the resolution declaring the City Council's intention to adopt increased solid waste
collection charges, setting a public hearing for November 16, 2016, and directing staff to provide notice
pursuant to Proposition 218.
2. Move to adopt the resolution adopting guidelines for the submission and tabulation of protests in
connection with the rate hearin e s under Pro s osition 218.
ALTERNATIVES: Do not approve but provide direction to staff.
Citizens advised:
Requested by: Sage Sangiacomo, City Manager
Prepared by/Contact: Daniel Buffalo, Finance Director
Coordinated with: Five-Year Rate Review Ad hoc(Councilmembers Mulheren and Brown); David Rapport, City
Attorney
Presenters: Daniel Buffalo, Finance Director
Attachments: Attachment 1: Rate Adjustment Calculation Schedule
Attachment 2: Proposition 218 Notice with Initial Residential Rate Schedule
Attachment 3: Resolution Noticing Public Hearing
Attachment 4: Resolution Adopting Protest Procedures
COUNCIL ACTION DATE: : U Approved ❑ Continued to ❑ Other
RECORDS APPROVED: U Agreement: ❑ Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted..
Approved:
a San a mo, City Manager
Page 2 of 2
of 3.56%-9.38% (see Attachment 1). The costs considered in the proposed curbside rates include the
effect of an increase in disposal costs of the transfer station gate fee from $81.21 to $92.90, which is due
to the recommended $12 landfill closure disposal surcharge increase. Separately, the City Council will
conduct a hearing on that proposed increase in accordance with Ukiah City Code Sections 3950-3957
which will be scheduled to coincide with the hearing on the proposed curbside rates under Proposition
218.
The proposed increase related to the disposal surcharge is necessary to fund the CalRecycle mandated
costs of closure, post-closure, and corrective action plan of the City's landfill, while continuing to allow the
City's solid waste hauler to recover the cost of providing service to customers and meet its diversion
goals.
After careful consideration of costs and funding requirements, staff developed an initial rate adjustment
amounting to 3.56% - 9.38% for nearly all curbside service. As an example, the change to the curbside
rate for a residential 32-gallon can would be $0.65 per month, raising the current, monthly rate from
$18.17 to $18.82. Few exceptions to note where the rate adjustment appears higher are due to the
effects of rounding to the nearest cent or to make necessary modifications for regular trash collection of
smaller service receptacles due to changing conditions in the recycling market. Full detail of curbside
collections rates for residential customers and the 218 notice can be found on Attachment 2.
Over the next five years, these proposed rates to residential and commercial service allow for an annual
adjustment for changes in the San Francisco Bay Area Consumer Price Index for All Urban Consumers
(CPI-u), as reported in April of each year; for potential changes in the fuel index; and to allow for various
pass-through disposal and other fees that may occur but yet are unknown. If approved by Council, initial
rates shall be implemented for service commencing on January 1, 2017, as set forth in the Proposition
218 Notice.
Staff is recommending initiating the Proposition 218 process, notifying customers of the proposed
increase and hearing by mail ("the protest period"), and scheduling the public hearing for November 16,
2016, at 6:15 p.m. (see Attachment 3). Following the protest period, the City will accept public comments
at the public hearing. As outlined in Attachment 4, written protests may be submitted before or at this
public hearing. They may be hand delivered, mailed to the City Clerk or personally submitted at the City
Council meeting prior to the close of the Public Hearing. To be valid, protests must be in writing, state
opposition to the proposed rate increase, and include the property owner's or customer's name and
address, as well as the parcel number or address of the property served. Protests must be signed by the
property owner or by the tenant directly responsible for payment of the fees subject to the proposed
increase. Only one protest will be counted per parcel. While oral comments at the public hearing are
welcome, those comments will not qualify as a valid written protest.
FISCAL IMPACT:
Budgeted New Appropriation Budget Previous Contract
Amount in Source of Funds Account Number Amendment or Purchase Order
16-17 FY (Title& No.) Required No.
N/A N/A N/A Yes ❑ No ® N/A
ATTACHMENT 1
Ukiah Waste Solutions Curbside Rate
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Gate fee @ $92.90/ton,including Transfer Station surcharge of$12.00
Increase/
Decrease
Comparison Year Costs Index Allowed
TOTAL COSTS $3,104,807.31
Less: Fuel Cost $161,619.67 Fuel (20,751.97)
Less Disposal Fees-Garbage $834,295.54 SWS TS Gate 120,221.99 a$11.70 change
5%Diversion of MOW(507 tons) (41,168.40)
Less Disposal Fees-Mixed Organic Waste $53,177.98 Negotiated 20,404.39
Gate fee for MOW diversion (507 tons) 21,045.57
Less City Landfill Closure Costs $60,000.00 Set by City 0.00
Less City Commercial Oversight fee $9,999.96 Set by City 0.00
Collection Costs before Recycle Credit $1,985,714.16
Recycle Credit $0.00 (17,234.05)
Change in Franchise Fee&Billing Costs 15,516.89
Collection COSTS Subject to CPI adj. $1,985,714.16 CPI 20,055.71
118,090.13 TOTAL
Revenue base Residential Commercial Roll Off Total Revenue
26.89% 66.32% 6.79% 100.00%
2016 Comparison Year Revenue $885,313.25 $2,183,651.40 $223,687.95 $3,292,652.60
Fuel Cost ($5,579.69) ($13,762.48) ($1,409.79) ($20,751.96)
Disposal Fees-MOW $5,486.24 $13,531.97 $1,386.18 $20,404.39
Gate fee for MOW diversion (507 tons) $5,658.64 $13,957.19 $1,429.74 $21,045.57
5%Diversion of MOW(507 tons) ($11,069.17) ($27,302.44) ($2,796.80) ($41,168.41)
Recycle Credit ($4,633.81) ($11,429.43) ($1,170.80) ($17,234.04)
Landfill closure cost $0.00 $0.00 $0.00 $0.00
Commercial Oversight fee $0.00 $0.00 $0.00 $0.00
Other Regulatory&Governmental Costs $0.00 $0.00 $0.00 $0.00
Disposal Fees-Garbage $32,324.73 $79,729.92 $8,167.34 $120,221.99
CPI adjustment $5,392.49 $13,300.73 $1,362.49 $20,055.71
Total before franchise and billing fees $912,892.68 $2,251,676.86 $230,656.31 $3,395,225.85
Franchise Fee $4,058.59 $9,657.31 $989.27 $14,705.17
Billing Fee $811.72 $0.00 $0.00 $811.72
Adjusted revenue $917,762.99 $2,261,334.17 $231,645.58 $3,410,742.74
Revenue Adjustment $32,449.74 $77,682.77 $7,957.63 $118,090.14
Rate adjustment as a percent I 3.59%
Page 1 of 3
Ukiah Waste Solutions Curbside Rate
Annual Adjustment Calculations
Effective Date January,2017
Using 2015 Year Data
Fuel-June to June(Fuel Index)
June 2015 June 2016 Index Increase (Decrease)
$3.192 $2.782 -$0.410
Fuel%Change -12.84%
CPI-June to June(Index)
June 2015 June 2016 Index Increase (Decrease)
238.638 241.038 2.400
CPI%Change 1.01%
Transfer Station Fee(Disposal Fees-Garbage)Jan to Jan
January 2016 January 2017 Increase(Decrease)
Landfill surcharge $12.00
Change for operations ($0.30)
$81.20 $92.90 11.700
Transfer Station Fee%Change 14.41%
Mixed Organic Waste Disposal Fee(Disposal-Green Waste)Jan to Jan
January 2016 January 2017 Increase(Decrease)
$30.00 $41.51 $ 11.51
Disposal Fee-Green Waste%Change 38.37%
Landfill Closure Costs Jan to Jan
January 2016 January 2017 Increase(Decrease)
$60,000.00 $60,000.00 $ -
Landfill Closure Costs%Change 0.00%
Commercial Oversight Fee Jan to Jan
January 2016 January 2017 Increase(Decrease)
$10,000.00 $10,000.00 $ -
Commercial Oversight Fee%Change 0.00%
Recycle Credit June to June
Tons Value/Ton Credit
June 2016 3,446.81 $5.00 $ 17,234.05
Recycle Credit $ 17,234.05
City Franchise Fee 15% City Billing Fee-Residential Customers 3%
Page 2 of 3
Ukiah Waste Solutions, Inc.
2017 RATE ADJUSTMENT
Gate Fee @$92.90,including Transfer Station surcharge of$12.00
2017 Adjustment
Final Adjustment $118,090.14
%Rate Adjustment 3.59%
Comparison Adjusted FA
Revenue base Year Revenue 2016 Revenue
Residential $885,313.25 $917,096.00
Commercial $2,183,651.40 $2,262,044.49
Roll Off $223,687.95 $231,718.35
Total Revenue base $3,292,652.60 $3,410,858.83
SUMMARY OF RATE ADJUSTMENT FOR STANDARD SERVICES
Current New Effective
YEAR 2017 2016 2017 Percentage Total Monthly Rate Per
Service Level Rate Rate Adjustment Adjustment Gallon/Yard
Curbside Service
No Service&10 gallon can rate $ 4.80 $ 5.25 9.38% $ 0.45 $ 0.525
20 gallon can rate $ 10.12 $ 10.48 3.56% $ 0.36 $ 0.524
32 gallon can rate $ 18.17 $ 18.82 3.58% $ 0.65 $ 0.588
68 gallon can rate $ 42.93 $ 44.47 3.59% $ 1.54 $ 0.654
95 gallon can rate $ 60.48 $ 62.65 3.59% $ 2.17 $ 0.659
Other combinations-rate per gallon $ 0.70 $ 0.73 4.29% $ 0.03 $ 0.730
1 yard bin rate $ 120.23 $ 124.55 3.59% $ 4.32 $ 124.55
1.5 yard bin rate $ 142.07 $ 147.17 3.59% $ 5.10 $ 98.11
2 yard bin rate $ 189.45 $ 196.25 3.59% $ 6.80 $ 98.13
3 yard bin rate $ 284.15 $ 294.35 3.59% $ 10.20 $ 98.12
4 yard bin rate $ 378.87 $ 392.47 3.59% $ 13.60 $ 98.12
6 yard bin rate $ 568.31 $ 588.71 3.59% $ 20.40 $ 98.12
Packout Service
10 gallon can rate $ 7.42 $ 7.69 3.64% $ 0.27 $ 0.769
20 gallon can rate $ 12.69 $ 13.15 3.62% $ 0.46 $ 0.658
32 gallon can rate $ 22.26 $ 23.06 3.59% $ 0.80 $ 0.721
68 gallon can rate $ 52.28 $ 54.16 3.60% $ 1.88 $ 0.796
95 gallon can rate $ 75.53 $ 78.24 3.59% $ 2.71 $ 0.824
Other combinations-rate per gallon $ 0.81 $ 0.84 3.70% $ 0.03 $ 0.840
Remote Area Service
Add to the Packout Service rate. $ 7.42 $ 7.69 3.64% $ 0.27 N/A
In areas with limited access,an additional fee is charged to fund the costs of special equipment and special handling necessary
to provide garbage pickup services. This fee is in addition to the"Packout Service"fee listed in this schedule.
Commercial/Multi-Family Service
10 gallon can rate $ 5.01 $ 5.45 8.78% $ 0.44 $ 0.545
20 gallon can rate $ 10.49 $ 10.87 3.62% $ 0.38 $ 0.544
32 gallon can rate $ 18.86 $ 19.54 3.61% $ 0.68 $ 0.611
68 gallon can rate $ 44.58 $ 46.18 3.59% $ 1.60 $ 0.679
95 gallon can rate $ 62.82 $ 65.08 3.60% $ 2.26 $ 0.685
1 yard bin rate $ 120.23 $ 124.55 3.59% $ 4.32 $ 124.55
1.5 yard bin rate $ 142.07 $ 147.17 3.59% $ 5.10 $ 98.11
2 yard bin rate $ 189.45 $ 196.25 3.59% $ 6.80 $ 98.13
3 yard bin rate $ 284.15 $ 294.35 3.59% $ 10.20 $ 98.12
4 yard bin rate $ 378.87 $ 392.47 3.59% $ 13.60 $ 98.12
6 yard bin rate $ 568.31 $ 588.71 3.59% $ 20.40 $ 98.12
Page 3 of 3
ATTACHMENT 2
City of Ukiah
NOTICE OF PUBLIC HEARING ON PROPOSED SOLID WASTE COLLECTION AND DISPOSAL SERVICE
RATE SCHEDULE ADJUSTMENTS
(Please share this information with tenants)
Hearing Date&Time: November 16,2016 at 6:00 p.m.or as soon thereafter as possible
Hearing Location: City of Ukiah,Council Chambers
300 Seminary Avenue,Ukiah,CA 95482
The City of Ukiah City Council ("City") will conduct a public hearing on November 16, 2016 on proposed increases in the
monthly solid waste collection and disposal(garbage)rates applicable to all parcels in the City of Ukiah,including the parcel for
which you are shown as the property owner of record based on the County of Mendocino 2015/2016 Secured Tax Roll, and/or
at which you are shown as the customer billed for garbage service. If adopted,the rate increases will be reflected on utility bills
dated on or after January 1,2017 and for bills issued on or after January 1,2018,2019,2020 and 2021.
This Notice of Public Hearing provides information regarding the proposed rate adjustment to the City's solid waste collection
and disposal service customers pursuant to the requirements of California Constitution Article XIII D Section 6 (commonly
referred to as Proposition 218).The proposed rate adjustments will be presented to the City Council for consideration and possible
adoption on November 16, 2016, commencing at 6:15 p.m. in the Council Chambers located at 300 Seminary Avenue. This
notice also provides information on how rates are calculated,the reasons for the proposed rate adjustments,how customers can
receive more information on the effect of the proposed rate adjustments on their solid waste collection and disposal service, and
how to file a protest against the proposed rate adjustments. At the public hearing, the City Council will consider all written
protests against the proposed fee or charge,and all other comments submitted in writing prior to the hearing or expressed during
the hearing.
The Amount of the Fee Imposed on Each Parcel:
The proposed rate increase, as of January 2017, is 3.56%-9.38%. During the next four years, including January 2018, January
2019, January 2020, and January 2021, the rates will increase or decrease based on the following changes to indexes and pass-
through costs: (1)the percentage change in the Consumer Price Index,All Urban Consumers,U.S. City Average ("CPI") over
the previous year, (2) the percentage change, June over June of the previous year, in the Energy Information Administration
Petroleum&Other Liquids index over the base year ending June 30,2015, (3)any changes to the gate fee at the Ukiah Transfer
Station,(4)any changes to costs paid by the franchisee to process recyclables,and(5)changes in regulatory fees,all in accordance
with the Contract for Collection, Transportation and Disposal of Garbage, Refuse and Rubbish and Recycling of Recyclable
Materials from within the City of Ukiah("Waste Collection Contract") between the City and Ukiah Waste Solutions, Inc., a
private company.After the January 2017 rate increase,the rates will automatically increase or decrease each year in accordance
with the Waste Collection Contract,which will be available for inspection at the Civic Center.
The following table indicates the existing and proposed monthly solid waste service rates for residential service to each parcel in
the City of Ukiah,beginning January 1, 2017:
January January January
Residential Service Current 2017 Current 2017 Current 2017
Service Level Curbside service Pack-out service Remote Service
No service $ 4.80 $ 5.25 $ 4.80 $ 5.25 4.80 5.25
1-10 gallon service ** 4.80 5.25 7.42 7.69 14.84 15.38
11-20 gallon service 10.12 10.48 12.69 13.15 20.11 20.84
21-32 gallon service 18.17 18.82 22.26 23.06 29.68 30.75
33-68 gallon service 42.93 44.47 52.28 54.16 59.70 61.85
69-95 gallon service 60.48 62.65 75.53 78.24 82.95 85.93
96+gallon service $.70/gal $.73/gal $.81/gal $.84/gal $.81/gal* $.84/gal*
Overstuffed can/extra stop 6.45 6.69 7.42 7.69 14.84 15.38
1-yard bin $ 120.23 $ 124.55 N/A N/A N/A N/A
1.5-yard bin 142.07 147.17 N/A N/A N/A N/A
Larger bins at per yard rate 94.73 98.13 N/A N/A N/A N/A
*plus remote service fee of$7.42 which is changing to$7.69
**No Service and 10 gallon can rate is 50%of the 20 gallon can rate for curbside service
Miscellaneous and Special Services will also increase by 3.59%
Notice of Public Hearing— Solid Waste Collection and Disposal Service Rate (continued)
The Reason for and Basis Upon Which the Fee Increase was Calculated:
The proposed rates are calculated based on the Waste Collection Contract.The 3.56%-9.38%proposed rate increase was
calculated after considering the franchisee's rate request, studying the reviewed financial statements and carefully evaluating the
changes in fuel costs,the implementation of the mixed organic waste collection system, and other operating costs of Ukiah
Waste Solutions for the period ending December 31,2015. The proposed increase results from the increase of the disposal
surcharge.
Submit a Written Protest: City Clerk,300 Seminary Avenue,Ukiah,CA 95482
An owner or tenant of property receiving water service from the City may protest the proposed solid waste collection and disposal
rates by submitting a written protest by mail or in person to the City Clerk. Written protests must be received(not postmarked)
by the City Clerk before or during the public hearing. Any protest submitted by e-mail or other electronic means will not be
accepted. To be valid,protests must be signed by the property owner or tenant,and must identify the property by street address
or Mendocino County Assessor's Parcel Number of the property receiving water service. Only one written protest per identified
parcel or property will be counted for purposes of determining whether there is a majority protest.In accordance with California
Constitution,Article 13D, Section 6(a)(2),if,by the close of the public hearing,written protests against the proposed solid waste
collection and disposal rates are filed by a majority of the affected property owners, the City Council will not approve the
proposed water rates. The City reserves the right to verify whether any person filing a protest is an owner or a renter legally
obligated to pay the fee. To assist with this verification,the City requests inclusion of the applicable utility account number on
the protest.
2
ATTACHMENT 3
RESOLUTION 2016 —
A RESOLUTION OF THE COUNCIL OF THE CITY OF UKIAH DECLARING ITS INTENTION TO
ADOPT INCREASED SOLID WASTE COLLECTION CHARGES, SETTING A PUBLIC HEARING
FOR NOVEMBER 16, 2016, AND DIRECTING STAFF TO PROVIDE NOTICE PURSUANT TO
PROPOSITION 218
WHEREAS, the Legislature of the State of California, by enactment of Assembly Bill 939 of 1989
(Act) (California Public Resources Code Section 40000 et seq.), has declared that it is in the public
interest to authorize and require local agencies to make adequate provisions for solid waste
handling within their jurisdiction; and,
WHEREAS, the State of California has found and declared that the amount of solid waste
generated in California, coupled with diminishing landfill space and potential adverse environmental
impacts from landfilling and the need to conserve natural resources, have created an urgent need
for State and local agencies to enact and implement an aggressive, integrated waste management
program. The State has, through enactment of the Act, directed the responsible state agency, and
all local agencies, to promote landfill diversion and to maximize the use of feasible waste reduction,
recycling and composting options in order to reduce the amount of solid waste that must be
disposed of in landfills; and,
WHEREAS, pursuant to California Public Resources Code Section 40059(a)(2), the City has
determined that the public health, safety, and well-being require that a franchise agreement be
awarded to a qualified contractor for the collection of solid waste, recyclable materials, and yard
waste, and other services related to meeting the diversion goals, and other requirements of the Act;
and,
WHEREAS, the City intends to maintain reasonable rates and quality of service related to the
collection of solid waste, recyclable materials, and yard waste, the transportation of such material to
appropriate places of processing, recycling, composting, and/or disposal, and the processing of
recyclable materials and yard waste and other related services; and,
WHEREAS, the City is responsible for meeting legal, regulatory, and funding requirements of
closure, post-closure, and corrective action plan activities related to its municipal landfill; and,
WHEREAS, Ukiah Waste Solutions, Inc., ("Ukiah waste solutions") has submitted a plan to provide
solid waste, recyclable materials, and yard waste programs at reasonable costs to the ratepayers of
the City, and the City entered into an agreement ("Agreement") with Ukiah Waste Solutions based
on the advantages of that plan. The Agreement is on file with the City Clerk and available for public
inspection; and,
WHEREAS, the Agreement, which provides for increases in solid waste collection rates, is subject
to the notice, protest and hearing requirements established under Proposition 218; and,
WHEREAS, these rate increases will help ensure the health and safety of the community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah as follows:
SECTION 1. The foregoing recitals and true and correct.
SECTION 2. The City Council hereby initiates proceedings to adopt the solid waste rates
Page 1 of 2
ATTACHMENT 3
provided under the Agreement;
SECTION 3. The City Council hereby fixes the 16th day of November, 2016, at 6:15 p.m. at the
Chambers of the City Council, Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California, as
the time and place for a public hearing ("Public Hearing") on the proposed solid waste rate
increases.
SECTION 4. The City Clerk is hereby instructed to provide notice of the proposed rate
increases in conformity with Proposition 218 and the Proposition 218 Omnibus Implementation
Act, California Government Code sections 53500 et seq.
SECTION 5. At the Public Hearing, the City Council shall consider all objections or protests, if
any, to the proposed rate increases, and any person shall be permitted to present written or oral
testimony. Although oral comments at the Public Hearing will not qualify as a formal protest,
the City Council welcomes community input during the Public Hearing.
SECTION 6. At the conclusion of the Public Hearing, all protests submitted and not withdrawn
will be tabulated in conformity with the City's tabulation guidelines.
SECTION 7. A majority protest exists if protests are submitted in opposition to the proposed
rate increases by a majority (50% plus 1) of the property owners and solid waste service
customers. Although both property owners and solid waste service customers are permitted to
submit protests, only one protest shall be counted for each parcel.
SECTION 8. If there is a majority protest against the proposed rate increases, the City Council
shall not adopt the rate increases.
SECTION 9: This resolution will become effective immediately upon adoption. The foregoing
Resolution was passed and adopted at a regular meeting of the City Council.
PASSED AND ADOPTED on September 21, 2016, by the following Roll Call Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 2 of 2
ATTACHMENT 4
RESOLUTION NO. 2016-
A RESOLUTION OF THE COUNCIL OF THE CITY OF UKIAH ADOPTING GUIDELINES FOR
THE SUBMISSION AND TABULATION OF PROTESTS IN CONNECTION WITH RATE
HEARINGS CONDUCTED PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA
CONSTITUTION
WHEREAS, Article XIIID, Section 6 of the California Constitution requires the Council of the City of
Ukiah to consider written protests to certain proposed increases to utility charges; and
WHEREAS, this constitutional provision does not offer specific guidance as to who is allowed to
submit protests, how written protests are to be submitted, or how the City is to tabulate the protests.
THEREFORE, BE IT RESOLVED by the City Council of the City of Ukiah that when notice of a
public hearing with respect to the adoption or increase of water, wastewater, or solid waste utility
charges has been given by the City pursuant to Article XIIID, Section 6(a) of the California
Constitution, the following shall apply:
SECTION 1: Definitions. Unless the context plainly indicates another meaning was intended, the
following definitions shall apply in construction of these guidelines.
A. "Parcel" means a County Assessor's parcel the owner or occupant of which is subject to the
proposed charge that is the subject of the hearing.
B. "Record customer" and "customer of record" mean (i) the person or persons whose name or
names appear on the City's records as the person who has contracted for, or is obligated to pay
for, utility services to a particular utility account or (ii) another person who demonstrates to the
reasonable satisfaction of the City Clerk that he, she, or it is a tenant of real property directly
liable to pay the proposed fee.
C. "Record owner" or "parcel owner" means the person or persons whose name or names appear
on the County Assessor's latest equalized assessment roll as the owner of a parcel.
D. A"fee protest proceeding" is not an election, but the City Clerk will maintain the confidentiality of
protests as provided below and will maintain the security and integrity of protests at all times.
SECTION 2: Notice Delivery. Notice of proposed rates and public hearing shall be as follows:
A. The City shall give notice of proposed charges via U. S. mail to all record owners and
customers of record served by the City
B. The City will post the notice of proposed charges and public hearing at its official posting sites.
SECTION 3: Protest Submittal.
A. Any record owner or customer of record who is subject to the proposed utility charge that is the
subject of the hearing may submit a written protest to the City Clerk, by:
• Delivery to the City Clerk's Office at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah
during published business hours
• Mail to City Clerk, 300 Seminary Avenue, Ukiah CA 95482, or
• Personally submitting the protest at the public hearing.
B. Protests must be received by the end of the public hearing, including those mailed to the City.
No postmarks will be accepted; therefore, any protest not actually received by the close of the
hearing, whether or not mailed prior to the hearing, shall not be counted.
C. Emailed, faxed and photocopied protests shall not be counted
D. Although oral comments at the public hearing will not qualify as a formal protest unless
accompanied by a written protest, the City Council welcomes input from the community during
the public hearing on the proposed charges.
Page 1 of 3
ATTACHMENT 4
SECTION 4: Protest Requirements.
A. A written protest must include:
(i) A statement that it is a protest against the proposed charge that is the subject of the
hearing.
(ii) Name of the record owner or customer of record who is submitting the protest;
(iii) Identity, by street address or utility account number, of the parcel with respect to which the
protest is made;
(iv) Original signature and legibly printed name of the record owner or customer of record who is
submitting the protest.
B. Protests shall not be counted if any of the required elements (i thru iv) outlined in the preceding
subsection "A." are omitted.
SECTION 5: Protest Withdrawal. Any person who submits a protest may withdraw it by
submitting to the City Clerk a written request that the protest be withdrawn. The withdrawal of a
protest shall contain sufficient information to identify the affected parcel and the name of the record
owner or customer of record who submitted both the protest and the request that it be withdrawn.
SECTION 6: Multiple Record Owners or Customers of Record.
A. Each record owner or customer of record of a parcel served by the City may submit a protest.
This includes instances where:
(i) A parcel is owned by more than a single record owner or more than one name appears on
the City's records as the customer of record for the parcel, or
(ii) A customer of record is not the record owner, or
(iii)A parcel includes more than one record customer, or
(iv) Multiple parcels are served via a single utility account, as master-metered multiple family
residential units.
B. Only one protest will be counted per parcel as provided by Government Code
Section 53755(b).
SECTION 7: Transparency, Confidentiality, and Disclosure.
A. To ensure transparency and accountability in the fee protest tabulation while protecting the
privacy rights of record owners and customers of record, protests will be maintained in
confidence until tabulation begins following the public hearing.
B. Once a protest is opened during the tabulation, it becomes a disclosable public record, as
required by state law.
SECTION 8: City Clerk.
The City Clerk shall not accept as valid any protest if he or she determines that any of the following
is true:
A. The protest does not state its opposition to the proposed charges.
B. The protest does not name the record owner or record customer of the parcel identified in the
protest as of the date of the public hearing.
C. The protest does not identify a parcel served by the City that is subject to the proposed charge.
D. The protest does not bear an original signature of the named record owner of, or record
customer with respect to, the parcel identified on the protest. Whether a signature is valid shall
be entrusted to the reasonable judgment of the City Clerk, who may consult signatures on file
with the County Elections Official.
Page 2 of 3
ATTACHMENT 4
E. The protest was altered in a way that raises a fair question as to whether the protest actually
expresses the intent of a record owner or a customer of record to protest the charges.
F. The protest was not received by the City Clerk before the close of the public hearing on the
proposed charges.
G. A request to withdraw the protest was received prior to the close of the public hearing on the
proposed charges.
SECTION 9: City Clerk's Decisions Final. The City Clerk's decision that a protest is not valid
shall constitute a final action of the City and shall not be subject to any internal appeal.
SECTION 10: Majority Protest.
A. A majority protest exists if written protests are timely submitted and not withdrawn by the record
owners of, or customers of record with respect to, a majority (50% plus one) of the parcels
subject to the proposed charge.
B. While the City may inform the public of the number of parcels served by the City when a notice
of proposed rates is mailed, the number of parcels with active customer accounts served by the
City on the date of the hearing shall control in determining whether a majority protest exists.
SECTION 11: Tabulation of Protests. At the conclusion of the public hearing, the City Clerk shall
tabulate all protests received, including those received during the public hearing, and shall report
the results of the tabulation to the City Council. If the total number of protests received is
insufficient to constitute a majority protest, the City Clerk may determine the absence of a majority
protest without validating the protests received, but may instead deem them all valid without further
examination. Further, if the number of protests received is obviously substantially fewer than the
number required to constitute a majority protest, the City Clerk may determine the absence of a
majority protest without opening the envelopes in which protests are returned.
SECTION 12: Report of Tabulation. If at the conclusion of the public hearing, the City Clerk
determines that she will require additional time to tabulate the protests, she shall so advise the City
Council, which may adjourn the meeting to allow the tabulation to be completed on another day or
days. If so, the City Council shall declare the time and place of tabulation, which shall be
conducted in a place where interested members of the public may observe the tabulation, and the
City Council shall declare the time at which the meeting shall be resumed to receive and act on the
tabulation report of the City Clerk.
SECTION 13: This resolution will become effective immediately upon adoption.
PASSED AND ADOPTED at a regular meeting of the City Council on September 21, 2016, by
the following Roll Call Vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
Page 3 of 3
L ~ ITEM NO.: 13a
MEETING DATE: September 21, 2016
City of Vkjan
AGENDA SUMMARY REPORT
SUBJECT: UPDATE ON THE UKIAH VALLEY GOLF COURSE AND REQUEST FOR APPROVAL
FOR THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN INTERIM AMENDMENT
TO THE LEASE AGREEMENT CONTINGENT UPON CONSENT OF THE UKIAH MEN'S
AND WOMEN'S GOLF CLUBS, AND APPROVAL OF CORRESPONDING BUDGET
AMENDMENT(S).
Summary: Update on the operations of the Ukiah Valley Golf Course and discussion of an interim
adjustment to the partnership with the operators, Tayman Park Golf Group, to ensure the ongoing short
and long term success of the Ukiah Valley Golf Course.
Background: The public/private partnership between the City and Tayman Park Golf Group (Tayman)
has evolved from an agreement for the operation of the Pro Shop in 2006, to in June of 2012, Council
approving the transfer of the operations and maintenance of the Course to the full responsibility of
Tayman. The goal for this full transfer of operations was that Tayman could better mitigate the rising
operational costs. The Course also continues to benefit from active community partnerships with the
Ukiah Men's and Women's Golf Clubs.
Discussion: Keeping the Course in good condition and available for the community has many benefits
including its use by local schools and for community fundraisers. The most obvious benefit of the Course
is that it offers recreation to people of all ages and outdoor enjoyment. In addition, the presence of the
Course increases property values and the aesthetics of the surrounding area, as well as creating jobs
and economic growth. The Course also creates and preserves greenspace on land that might otherwise
be developed.
After it was determined recently by LACO Engineering that no on-site water source was feasible and with
water being the greatest variable in terms of availability and cost, Tayman approached the City with
concerns about the operation of the Course and demonstrated that cost relief is necessary for
maintaining operations on the Course. It should be noted that Tayman has done an exceptional job in
achieving cost savings from labor and other management areas but the rising costs of water and
Continued on Page 2
RECOMMENDED ACTION(S): Receive update on the Ukiah Golf Course and authorize the City Manager to
negotiate and execute an interim amendment to the lease with Tayman Park Golf Group, contingent
upon the consent of the Ukiah Men's and Women's Golf Clubs, with additional review by Council to be
put on the agenda planning calendar for one year, and approval of corresponding budget amendments.
ALTERNATIVES: Remand to staff with direction.
Citizens advised: Ukiah Men's Club President; Frank Johnson &Jimmy Stewart, Tayman Park Golf Group,
Inc., and the City's Parks, Recreation and Golf Commission
Requested by: n/a
Prepared by: Maya Simerson, Program Administrator
Coordinated with: Sage Sang iacomo, City Manager and David Rapport, City Attorney
Presenter: Maya Simerson, Program Administrator
Attachment: 1. Amendment#1; 2. Agreement with Tayman Park.
COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other
RECORDS APPROVED: U Agreement: U Resolution: ❑ Ordinance:
Note:Please write Agreement No.in upper right corner of agreement when drafted.
Approved:
S e S gl- omo, City Manager
declining revenue caused by significant impacts from the recent drought and economic downturn have
been difficult to mitigate.
The proposed amendment to the agreement modifies, for the short term, the amount of rent payment to
the City and suspends the contribution by Tayman to the Capital Improvement Project Fund. These
adjustments will remain in effect through this fiscal year. This modification will allow Tayman to shift
approximately $68,100 towards daily operations. By improving conditions on the Course we hope the
rounds played will increase in direct correlation. Tayman will also be looking for new ways to increase
revenue and plans on implementing added value to the Course with the addition of expanded food and
beverage service.
For the long term, without an on-site water source option, as recently determined by LACO Engineering,
the development and implementation of a plan to address water (cost and availability) must be a top
priority. Per recent Council action, staff is beginning work on irrigation system plans and specifications for
the Course that will allow for use of recycled water if it should become available or simply be used to
conserve potable water.
The proposed Amendment #1 to the Lease Agreement with Tayman Park Golf Group is included as
Attachment#1. The existing agreement is included as Attachment#2 for reference. The current budgeted
expenditures in the Golf Enterprise Fund will be covered by the remaining rent payment of$39,900, and
will allow the City to cover enterprise fund related costs and not incur added debt. Debt payment for the
internal loan for the back-nine land purchase and past operational debt will be suspended for the year.
Dan Buffalo, Finance Director, has meet with Tayman Park to perform a review of their financial
procedures and is comfortable with their accounting practices and the rent payment process. Staff and
Tayman consider this amendment a short term option and are requesting the review of this item by
Council be scheduled before the conclusion of this fiscal year. This will allow time for staff and Tayman
to prepare additional analysis and consider alternatives to bring forward.
Staff has engaged in outreach and discussion with the golfing community. The proposal has thus far
received support from representatives of the Ukiah Men's and Women's Golf Club's and the City's Parks,
Recreation and Golf Commission. The item will be presented to the Park's, Recreation and Golf
Commission on September 20, their next scheduled meeting. Both the Ukiah Men's and Women's Golf
Clubs will review the item and contact staff with their recommendations at their earliest convenience.
Staff is available for comments or to answer any questions, please contact Maya Simerson, Project
Administrator at 367-0699 or msimersona,citvofukiah.com.
For the benefit of our community and for the success of our partnership with Tayman, staff is
recommending that Council authorize the City Manager to negotiate and execute this interim
amendment.
FISCAL IMPACT:
Budgeted New Appropriation
Amount Account Budget Amendment Amended Previous
in Source of Funds Number Required Amount Contract No.
16-17 FY (Title&No.)
$65,000 Lease Revenue 72000000.46380 Yes r No ❑ $39,900 COU 070112
$38,860 Debt Payment/Transfer 72022400.94500 Yes ® No ID $0
2
ATTACHMENT 1
ADDENDUM NO. 1 TO LEASE AGREEMENT
CITY OF UKIAH
AND
TAYMAN PARK GOLF CROUP,INC.
This Addendum No. 1 ("Addendum")to the Lease Agreement("Agreement")between the City
of Ukiah("Lessor" or"City") and Tayman Park Golf Group, Inc. ("Lessee"), dated July 1, 2012,
is entered into in Ukiah, California by City and Lessee, effective , 2016 ("Effective
Date").
1. Section 4.1 of the Agreement incorporating the calculation of rent under the heading:
Formula for Rent Payment in Exhibit G to the Agreement is hereby amended by substituting for
the Formula for Rent Payment the payment of a fixed rent of$39,900 for the 2016 to 2017 Fiscal
Year(July 1-June 30).
2. Section 4.2 of the Agreement incorporating Exhibit H to the Agreement is amended by
suspending all payments for FY 2016/17 that the Lessee is obligation to contribute to a Capital
Improvement Program.
3. The term of this Addendum is one year, commencing on July 1, 2016, and terminating
on June 30, 2017,unless the Agreement is extended or amended in writing by the parties prior to
its expiration. Upon expiration of the term of this Addendum,the Agreement, as it read prior to
the Effective Date, shall continue in full force and effect. During the term of this Addendum all
provisions of the Agreement not amended by this Addendum remain in full force and effect.
WHEREFORE, this Addendum is entered on the Effective Date.
City of Ukiah
By:
Sage Sangiacomo, City Manager
ATTEST:
Kristine Lawler, City Clerk
Approved as to form:
David J. Rapport, City Attorney
Tayman Park Golf Group, Inc.
By:
James Stewart, President
Title:
UKIAH MUNICIPAL GOLF COURSE
LEASE AGREEMENT
CITY OF UKIAH
"City"
and
TAYMAN PARK GOLF GROUP, INC
"Lessee"
Dated July 1, 2012
1. LEASED PREMISES . 5
1.A PERSONAL 5
1A.1 Conveyance of personal
1A.2 Shared use of ......
1.B. STANDARDS OF PERFORMANCE•, FIDUCIARY
2, USE OF LEASED PREMISES 6
2.1 General Duties and Obligations 7
22 Operation of the Golf Course
2,3 RentalCarts 13
2A Maintenance Operations 13
2.5 Maintenance Leadworker 15
2.6 Cooperation 16
27 City Use of Premises._ __
3. 17
3,1 Initial 17
32 Option to Extend by Lessee 17
3.3 Surrender upon Agreement Expiration 18
4. RENT 18
4.1 18
4.2 Contribution to Capital Improvement Project Fund 19
4.3
4.4 Rent
4.5 Prorations 20
5. MAINTENANCE AND EXAMINATION OF RECORDS 20
6. ACCOUNTING AND FINANCIAL STATEMENTS 20
6.1 Financial Record Keeping 20
6.2 Accounting 20
6.3 Inventory fixed assets _„_ _ _ _20
6,4 Audit 22
7, CONDITIONS OF PREMISES.
8. HAZARDOUS MATERIALS ....._____ 22
8.1 Definition 22
8.2
8.3 Allowable Materials 23
9. PARKING AND CART
Ukiah Municipal Golf Course Lease Page I
10. FURNISHINGS AND
11. TAXES
11.1 Definition 24
11.2 Payment of Taxes by Lessee ....._ _,„. _24
11,3 Possessory Interest Tax 24
12.
13. WAIVER OF SUBROGATION.._............._.._. ...,.......... ..__..24
14. INDEMNITY 25
15. UTILITIES 25
16. RIGHT OF ENTRY 25
17, ALTERATIONS 25
17.1 Prior 25
17.2 Proposal for Alterations 26
17.3
18. MECHANICS LIENS ........
18.1 Responsibility for Payment 26
18.2 26
18.3 In Case of Default , __..26
19. DAMAGE AND
20. LESSEE DEFAULTS 27
20.1 Material default and breach 28
20.2 Right to Terminate Lease.__. _„.._ ... 29
21. CITY
22. SURRENDER OF PREMISES__............ 29
23.
24.
25.
26.
„..
Ukiah Municipal Golf Course Lease Page 2
27. INTEGRATION OF REPRESENTATIVES 31
28. MODIFICATIONS OF AGREEMENT 31
29, TITLES 31
30. FORCE MAJEURE . . . . . 31
31. COMPLIANCE WITH GOVERNMENT
32. INSPECTIONS 32
33. INTEREST IN OTHER COURSES_ 32
34. ORGANIZATIONS 32
CS:
EXHIBIT "A" DEPICTION OF REAL PROPERTY
EXHIBIT "B-1" INVENTORY OF FURNISHINGS, FIXTURES &
EQUIPMENT SOLD TO LESSEE
EXHIBIT "B-2" INVENTORY OF EQUIPMENT SOLD TO LESSEE AND
SHARED BY THE CITY
EXHIBIT "C" INTREGRATED PEST MANAGEMENT PROGRAM
EXHIBIT "D" TREE MANAGEMENT POLICY GUIDELINES
EXHIBIT "E" CREEK MAINTENANCE POLICY AND PROCEDURES
EXHIBIT "F" MAINTENANCE LEADWORKER JOB DESCRIPTION
EXHIBIT "G" RENT AS PERCENTAGE OF GROSS REVENUE
EXHIBIT "H" CAPITAL IMPROVEMENT PROJECT FUND
EXHIBIT "I" INSURANCE REQUIREMENTS
Ukiah Municipal Golf Course Lease Page 3
UKIAH MUNICIPAL GOLF COURSE
LEASE AGREEMENT
Between
CITY OF UKIAH
And
TAYMAN PARK GOLF GROUP, INC.
This Lease Agreement ("Agreement") is entered into on July 1, 2012, by and
between the CITY OF UKIAH ("Lessor' or "City"), a California general law municipal
corporation ("City"), and TAYMAN PARK GOLF GROUP, INC. ("Lessee"), a
corporation duly formed under and in compliance with the laws of the State of California.
City and Lessee may be referred to herein as "Party" and collectively as "Parties."
RECITALS
1. CITY owns the Ukiah Municipal Golf Course located at 599 Park Blvd. in
Ukiah, CA and related facilities and property (collectively the "Golf Course"). The Golf
Course includes an 18-hole golf course consisting of fairways, roughs, sand traps, water
areas, maintenance yard, irrigation system, roads, cart paths, trees, shrubs, planter
areas, other landscaping, fencing, lawn, lavatory facilities, concession facilities, a
clubhouse, a pro shop, a parking lot, and any other improvements.
2. Lessee represents that it is qualified in the management, operation, repair,
supervision and maintenance of all aspects of golf course properties and their related
facilities, and that Lessee is qualified to manage, operate, repair, supervise and
maintain the Golf Course,
3. City desires to lease the Premises to Lessee and Lessee desires to lease the
Premises from City to manage, operate, repair, supervise and maintain the Golf Course.
4. Effective as of the date first stated above, this Agreement will supersede any
prior agreements, representations or understandings between the parties, including the
Agreement For Golf Professional & Golf Course Concession Services dated May 24,
2006, and all subsequent amendments or representations thereto.
NOW, THEREFORE, in consideration of the foregoing recitals, which are hereby
incorporated into the Agreement as though fully set forth below, the mutual covenants
and agreements contained herein, and for other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, City and Lessee hereby
agree as follows:
Ukiah Municipal Golf Course Lease Page 4
_ _
AGREEMENT
1. LEASED PREMISES
City hereby leases to Lessee and Lessee hereby leases from City,
for the term and upon the terms and conditions set forth in this Agreement,
the following (collectively, "Premises"):
Real Property
Those parcels of land commonly known as the Ukiah Municipal
Golf Course, located at 599 Park Blvd., Ukiah, CA. 95482 and
depicted and described with more specificity in Exhibit "A," which is
attached to this Agreement and made a part of this Agreement for all
purposes, together with all buildings, including the Clubhouse and
Todd Grove Room (collectively, "the Clubhouse"), fixtures and other
improvements located on said land and all easements, covenants
and other appurtenant rights (the "Real Property").
1.A. PERSONAL PROPERTY
1A. 1 Conveyance of personal property — The tools, fixtures,
furniture, equipment, consumable supplies and inventory listed and
described in the attached Exhibit B-1 and B-2 shall be purchased by
and conveyed to Lessee, effective July 1, 2012 Upon conveyance,
these items of personal property belong to Lessee which assumes the
responsibility to maintain, repair or replace them as needed to comply
with the provisions of this Lease and to operate the Premises to the
standards required by this Lease.
1A.2 Shared use of equipment — Subject to the following, Lessor
shall have the right to use the equipment for City operations and
maintenance:
a. Lessor shall have the right to use the equipment identified in
Exhibit B-2, when it is not needed by Lessee. First priority for use is
for Golf Course operations, Lessee shall not unreasonably deny the
City's request for use. The City and Lessee shall cooperate in good
faith in scheduling the use of the equipment.
b. The Lessee shall maintain the equipment in good working
condition, until said equipment has exceeded its useful life as agreed
between the City and Lessee and must be replaced;
c. Lessor shall clean, refuel and lubricate the equipment after each
use;
Ukiah Municipal Golf Course Lease Page 5
d. Lessor shall repair or reimburse Lessee for the cost to repair the
equipment, if it is damaged while being used by or in the possession
or control of Lessor or its officers or employees.
e. Lessor's use of the equipment is subject to the condition that it
provide adequate training to its employees in the proper use of the
equipment and that its employees comply with all applicable laws in
its use, including, but not limited to, laws relating to worker and
workplace safety.
f. With the use of the Aerator and Soil Reliever, the City and Tayman
shall each use their own tines.
g. Lessor hereby agrees to defend, indemnify and hold Lessee
harmless as to any and all property damage and personal injuries
whether to Lessor or its employee's, representatives or contractors,
Lessee or its employees, the Premises or any third party, which may
occur as a result of Lessor's use of the equipment., and shall name
Lessee as an additional insured on all liability insurance which Lessor
may have from time to time which would cover Lessee's exposure for
such loss.
1.B. STANDARDS OF PERFORMANCE; FIDUCIARY DUTY.
Lessee acknowledges that there is a relationship of trust and
confidence between Lessee and City, and that Lessee has a fiduciary duty
to City pursuant to this Agreement. Lessee shall use Lessee's best skill
and judgment in performing its duties and obligations hereunder, and shall
at all times provide such management, operating, supervision and
maintenance services in a manner which maintains the good name of City;
perform its duties and obligations under this Agreement in an efficient,
expeditious, prudent and economical manner, consistent with the best
interest of City, in accordance with generally approved practices and
standards followed by similarly-situated public golf courses in Northern
California.
2. USE OF LEASED PREMISES
As set forth in more detail below, Lessee shall use the Premises
only for the operation of a daily fee golf course and other activities
customarily associated with or incidental to the operation of a daily fee golf
course, including the sale or rental of golf related merchandise at a golf
shop, furnishing of lessons by a golf professional, and sales of food and
beverages, including liquor sales. Lessee shall not use the Premises for
any unlawful purpose and shall comply with all valid laws, rules and
regulations applicable to the Premises or the businesses conducted on the
Premises. Throughout the Term, Lessee shall, subject to any restrictions
Ukiah Municipal Golf Course Lease Page 6
or limitations set forth elsewhere in this Agreement, perform or cause to
be performed all tasks necessary or appropriate in connection with the
ongoing operation, management, supervision, maintenance, repair and
upkeep of the Golf Course. In performing such tasks and use of the
Premises, the Lessee shall, at a minimum, do each of the following:
2.1 General Duties and Obligations
a, Fully comply, and cause the Golf Course and all Equipment and
Supplies and operation thereof to fully comply with all Legal
Requirements
"Legal Requirements" shall, for the purposes of this Agreement,
include without limitation any reporting, notice or other
requirements and any and all laws, statutes, ordinances, codes,
orders, rules, regulations, permits, licenses, authorizations,
entitlements, official orders and requirements of, and conditions
imposed by, all federal, state and local governmental regulatory
agencies and authorities (collectively, "Regulations") which are
applicable as to Lessee's operations under this Agreement as of
the date hereof or hereafter become applicable to the Golf
Course, the Equipment and Supplies, or the operation thereof.
This paragraph shall not be deemed as requiring Lessee to
make any improvement or addition to the Clubhouse or the Golf
Course, except to comply with any Regulations, applicable to
the Lessee's operations under the Lease, where such
Regulation is either (i) invoked as a result of a significant
change or expansion of the Lessee's use of or operations on the
Premises; or (ii) is implemented or changed after the date of this
Lease. The responsibility for all other improvements or additions
shall lie with the City. Lessee shall not perform any acts or carry
on any practices that may damage the facilities and
improvements located upon the Golf Course or Clubhouse or
that may be a nuisance or menace to customers,
b. Apply for, obtain and maintain in full force and effect, all permits,
licenses and authorizations required, whether by City or by any
other governmental agency, that are necessary or appropriate
for the management, operation and maintenance of the Golf
Course; provided, however, that City shall waive building permit
fees, except plan check fees, when City contracts with an
engineering firm to perform plan check services.
c. Act as liaison between the City and various golf organizations
affiliated with the golf course and actively represent the City to
the public in matters related to the Golf Course and its
operation. This includes attending any meeting at the request of
Ukiah Municipal Golf Course Lease Page 7
the City Manager or designee when a Golf Course related issue
is scheduled to be discussed or needs to be presented.
d. In connection with the Lessee's operation of the Premises,
Lessee shall, on or before February 28 of each year during the
term of this Agreement, submit to the City an annual
maintenance, and capital improvement plan for the Premises
(the "Annual Capital Improvement Plan"). The Annual Capital
Improvement Plan shall also identify future projects needed
and/or desired for the continued operation and improvement of
the course.
e. Lessee shall meet with City Representatives at the City's
request to review operations. Lessee shall consider in good
faith the requests and recommendations of the City Manager or
designee to increase play and revenue or to enhance
maintenance and operations.
2.2 Operation of the Golf Course — Lessee shall maintain, repair,
manage, operate and supervise the golf course, Clubhouse and
maintenance operations. To adequately perform these services,
Lessee shall:
a. Implement all policies and procedures and to perform any act
deemed necessary or desirable for the operation and
management of the Premises, provided that said policies and
procedures are consistent with City ordinances and applicable
laws and codes.
b. Determine and set all green fees, membership fees, cart fees,
rental fees, and all other charges associated with the operation
of the Premises.
c. Determine all personnel requirements, recruitment schedules
and compensation levels and employ, train, promote, discharge
and supervise all personnel performing services in and about
the Premises, except the Maintenance Leadworker as long as
he or she is a City employee.
d. Purchase and/or lease all furnishings, equipment, tools, and
operating supplies necessary or desirable for the operation of
the Premises.
e. Manage all Clubhouse operations, including collection and
accounting of all fees, categorical recording of rounds played,
and selecting and acquiring all golf related merchandise and
Ukiah Municipal Golf Course Lease Page 8
supplies for retail merchandising adequate to respond to
demand.
f. Maintain critical business systems, including, but not limited to,
scheduling all tournaments/events and daily tee times, collecting
all fees, preparing and submitting audits, completing asset
inventories, paying all applicable taxes, and providing monthly
reports and accounting of business activity to the City.
g. Maintain an integrated accounting and electronic point of sale
system designed specifically for golf operations and capable of
tee-time reservations; rapid daily close out with a detailed
summary; member statements displaying detailed or
summarized transactions; efficient inventory control with bar
code scanning; full accounting package that integrates retail
sales, accounts receivable, accounts payable, member billing,
purchase orders, inventory control and payroll into general
ledger; full daily, monthly, quarterly, and annual operating
statements; expansive report library customized specifically to
the needs of operations and programs; budgeting function to
measure actual performance; and quick touch point-of-sale
designed for fast check-in and customer sales in Clubhouse.
During the term of this Agreement, the ownership of this system
shall remain with Lessee. Upon termination of this Agreement,
Lessee shall provide the data in the system to the City for its
subsequent use at no cost to the City. If permitted by the terms
of its software license, upon City's request, Lessee shall sell the
accounting software to the City at its, then, fair market value. If
the City does not exercise its right to purchase the accounting
software or the Lessee is not permitted under the terms of its
license to sell the software to the City, the data shall be
furnished in a form that can be converted to a standard
electronic format.
h. Maintain an on-line marketing program that includes a website,
hosting, collection of customer data and a platform to advertise
services and discounts. Upon termination of this Agreement,
Lessee shall provide the data in the system to the City for its
subsequent use at no cost to the City. If permitted by the terms
of its software license, upon City's request, Lessee shall sell the
marketing software to the City at its, then, fair market value. If
the City does not exercise its right to purchase the marketing
software or the Lessee is not permitted under the terms of its
license to sell the software to the City, the data shall be
furnished in a form that can be converted to a standard
electronic format.
_ _
Ukiah Municipal Golf Course Lease Page 9
i. Maintain a computerized tee sheet reservation system that is
integrated with the point of sale system and website. Upon
termination of this Agreement, Lessee shall provide the data in
the system to the City for its subsequent use at no cost to the
City. If permitted by the terms of its software license, upon
City's request, Lessee shall sell the reservation software to the
City at its, then, fair market value. If the City does not exercise
its right to purchase the tee sheet reservation software or the
Lessee is not permitted under the terms of its license to sell the
software to the City, the data shall be furnished in a form that
can be converted to a standard electronic format
j. Maintain rental sets of men's, women's, and youth golf clubs
and push carts adequate to respond to public demand.
k. Maintain a Clubhouse lounge area that shall include (at a
minimum) seating, tables, and one large screen television with
cable/satellite programming.
L Develop a golf instruction program and employ at least one
fulltime golf professional with a Class A golf professional
certification from the Professional Golfer's Association ("PGA").
m. Develop and implement a junior golf development program.
n, In the event that a driving range is established, develop a
complete and comprehensive golf instruction program and junior
golf development program.
o. Develop and implement a comprehensive marketing strategy for
promotion of the golf facility, including, but not limited to,
promotion of special group and tournament play programs and
recruitment of out of area play, particularly during low play
periods. At no additional cost to the City, the City will make all
City related marketing methods available to the Lessor including
billing stuffer inserts, the City's website, social media sites,
recreation related publications, and banner program
(collectively, the "City Media"). The City has a right to review,
edit and deny any content which is to be distributed under the
City Media that is not in the best interest of the City.
p. Provide food and beverage concessions of sufficient quality and
variety to meet customer demand, including, but not limited to,
sandwiches, hot dogs, chips and snack foods, soda, bottled
water and alcoholic beverages. For purposes of this Agreement,
the provision of beer shall be deemed to satisfy the "alcoholic
Ukiah Municipal Golf Course Lease Page 10
_ _
beverage" requirements; provided, however, that wine shall be
added at such time as changes in food service would allow for
the conversion of the existing Type 40 on-sale beer license from
the Alcoholic Beverage Control Board ("ABC") to a Type 41 on-
sale beer and wine license and to acquire a Type 47 alcoholic
beverage license for an eating establishment at such time as
changes in food service would support a full bar, The City shall
fully cooperate with Lessee and provide written approvals or
other information that would aid in any application by Lessee to
change to a Type 41 or acquire a Type 47 license.
q. Provide golf related merchandise for purchase of sufficient
quality and quantities to satisfy consumer demand,
r. In cooperation with the City, explore the feasibility for the
operation of a full service food and beverage facility on site and
the feasibility of uses related to the golf course, including a
driving range, miniature golf, and batting cages.
s. The Lessee shall operate the Todd Grove Room as a public
rental facility until such time as the Lessee has the need to
utilize the room for expanded retail and/or food/beverage
operations.
t. Until such time as the Todd Grove Room is used for expanded
retail and/or food/beverage operations by the Lessee and
subject to availability based on Lessee's scheduled
events/rentals, the City shall be granted use at no cost for
limited City sponsored events/meetings, day camp and
recreation division activities, and Sundays in the Park, as the
Parties mutually agree. Lessee shall not unreasonably deny
such use. The City shall be responsible for cost of cleaning and
any damages related to the City's use of the facility.
u. In cooperation with the City, explore the feasibility of a full
service practice range facility on- or off-site,
v. Enforce all rules and regulations which are adopted by the City
Council, which shall be deemed to be incorporated herein and
by reference made a part of this Agreement so long as they
remain in effect; provided that, in the event that there is a rule or
regulations which is adopted after the date of this Agreement
and which would adversely affect Lessee's rights under this
Agreement, Lessee shall have the right to terminate this
Agreement on written notice to Lessor.
Ukiah Municipal Golf Course Lease Page I 1
w. Regulate the rate of play and the play and conduct of the
players in such a way as to provide for the safety of the players
and others.
x. Police the Golf Course through a regularly scheduled
marshaling program at key times, minimizing slow play and
preserving order, including keeping off trespassers, preventing
injury to the Golf Course by players and others.
y. Prevent any person from playing without first having paid green
fees unless otherwise directed by City..
z. Act as starter of play, and supervisor of cart usage.
aa. Keep the Golf Course and practice area open for play during a
schedule of reasonable hours approved by City.
bb.Administer the privately owned golf cart program for use of carts
on the golf course including collection of registration certificates,
registration or other applicable fees, and certificates of
insurance.
cc. Lessee shall not install or permit installation or use of any
vending machine, pinball machine or similar equipment without
the prior written consent of the City which the City shall grant or
deny in its sole discretion.
dd.Lessee shall not allow any newspaper rack or other object to be
placed and maintained outside of the Clubhouse whether
attached thereto or freestanding, or anywhere on the Premises
unless otherwise approved by the City Manager or designee.
ee. Lessee shall not permit vendors to display or sell goods, wares
or merchandise either within the interior or exterior of the
Clubhouse or anywhere on the Premises, except in the ordinary
course of the merchandising and/or promoting the golf course or
the Lessees merchandise, programs and services unless
otherwise approved by the City Manager or designee.
ff. With the approval of the City, the Lessee shall make the
Premises available for use at no cost to local schools and youth
programs including team/league programs offered through
Ukiah Unified School District and day camp activities offered by
the City of Ukiah's Recreation Division. This usage shall be
coordinated with the Lessee and will be programmed to limit
impacts on revenue producing services and activities.
Ukiah Municipal Golf Course Lease Page 12
gg.Any charitable gifts or complementary services must be
approved by both the Lessee and the City Manager or
designee.
2.3 Rental Carts. Lessee shall provide and maintain at its sole
expense a fleet of golf carts adequate to respond to demand, including
tournaments. To satisfy this obligation Lessee shall:
a. Assign the golf cart to the proper individual,
b. Provide Instructions for the renter on how to use the cart
properly, and enforce proper usage on the Golf Course. Direct
the renter to and from first and ninth tee as needed.
c. If necessary, request driver's license or other suitable
identification from renter as and verification of age.
d. Move carts in and out of proper housing daily.
e. Thoroughly wash each cart as frequently as needed.
f. Promptly repair of body damage to carts.
g. Maintain the golf carts so that not less than 90% of all carts must
be operable at all times.
h. Properly maintain each cart when it is returned to assure safe
mechanical condition.
2.4 Maintenance Operations. Lessee shall hire, train and supervise
a group of employees qualified in golf course maintenance operations, All
areas of the golf course, facility and grounds will be maintained in a
professional manner to ensure that paying customers will enjoy their
experience and return to play again or to use the facilities. The list of areas
that will be maintained by the City's Maintenance Leadworker and Lessee's
Staff include:
a. Clubhouse - The Clubhouse is to be preserved and kept in a
professional manner. Lessee's staff shall keep area clean,
organized and presentable to all visiting players, guests and
members of the community. Landscape shall enhance the first
impression that golfers and visitors receive when they arrive at
the course.
b. Parking Lot - The parking lot shall be free of debris and dust at
.***
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Ukiah Municipal Golf Course Lease Page 13
all times. The parking lot is the first impression that all players,
guests and members of the community receive when they arrive
at the course.
c. Outside Eating & Viewing Area -This area is located just outside
of all entrance doors. This important area lends itself to the
development of a picnic and seating area for outdoor use on
sunny days.
d. Routine Inspections - Routinely inspect the Premises on a
regular basis as need to ensure that all aspects, features, areas,
buildings, grounds, amenities are clean, safe, in good condition
and free from hazards.
e. Maintenance Facilities - Establish and maintain facilities for the
maintenance of equipment and supplies that comply or assure
compliance with all applicable City ordinances, and state and
federal statutes, regulations and policies, including policies
pertaining to Hazardous Materials and workplace safety.
f. Golf Course — The Golf Course shall be maintained per the
following specifications to ensure an enjoyable playing
experience and the continuous improvement of the Premises.
The Parties recognize that the following represent customary
maintenance requirements and that Lessee shall use its best
efforts to provide maintenance and operation of the Premises
that exceeds these customary requirements. The Parties expect
the Lessee to maintain the Golf Course in a manner that is
equivalent to or exceeds practices and standards followed by
similarly-situated public golf courses in Northern California.
1) Purchase and maintain all of the supplies, tools,
equipment necessary to maintain, repair and improve the
Premises and operate the Golf Course,
2) Water greens, tees, fairways, and landscape areas.
3) Change cup locations no less than three days per week,
4) Rake traps and repair divots daily.
5) Edge all sand traps twice monthly.
6) Vertical cut all greens not less than four times per year,
and more if needed.
7) Fertilize greens, collars and heavy traffic areas every
eight weeks,
8) Aerate greens twice annually, or more if needed,
9) Top dress all greens twice per year, or more if needed,
10)Aerate tees twice annually, or more if needed.
Ukiah Municipal Golf Course Lease Page 1 4
11) Top dress tees twice annually. Seed and sand divots
and move tee markers daily,
12) Mow greens at least four times per week in the months
of March through October, and at least twice per week in
the months of November through February, or more if
needed.
13) Spray greens, tees and fairways when needed for broad
leaf grasses and damaging fungus/disease/pests, all in
accordance with the City's Integrated Pest Management
Program attached hereto as Exhibit C
14) Mow fairways twice weekly during the months of March
through October, and at least once a week during the
months of November through February, or more if
needed.
15) Mow collars and tees twice each week.
16) Mow all rough areas twice monthly.
17) Routinely survey and inspect trees located on the
Premises, promptly pruning or removing trees that pose a
risk of personal injury or property damage, all in
accordance with the Tree Management Policy Guidelines
attached hereto as Exhibit D.
18)Lessee must comply with all safety and environmental
regulations for cleaning and servicing maintenance
equipment.
19) Maintain creeks and waterways located on or adjacent to
the Premises in accordance with the City's Creek
Maintenance Policies and Procedures, a true and correct
copy of which is attached hereto as Exhibit E.
2.5 Maintenance Leadworker. The Lessee will contract with the
City for the services of the Maintenance Leadworker currently employed by
the City. The term "Maintenance Leadworker" includes any future change to
this employee's job title or classification. Lessee shall reimburse City for its
cost to employ the Maintenance Leadworker in accordance with Section
4.1.d. The Maintenance Leadworker shall perform the duties and receive
the compensation set forth in the job description, attached hereto as Exhibit
F.
a. The Maintenance Leadworker shall be subject to day-to-day
supervision of Lessee and, subject to Lessee's supervision, shall
oversee and direct the work of the golf course maintenance crew
employed by Lessee. The Lessee and the Maintenance
Leadworker shall cooperate as necessary to facilitate the
Maintenance Leadworker's authority to direct the work of the golf
course maintenance crew, recognizing that the Lessee is the
maintenance crew's employer and is ultimately responsible for
Ukiah Municipal Golf Course Lease Page 15
their performance and for compliance with applicable labor and
worker safety and workers' compensation laws and regulations.
b. Except as otherwise specifically set forth in this Agreement, the
Maintenance Leadworker shall be treated as any other City
employee, subject to the same rules, regulations and policies as
apply to similarly situated employees in the City, including rules,
regulations and policies concerning compensation, pay increases,
evaluations, discipline, and lay-off.
c. Lessor and Lessee shall cooperate in monitoring and evaluating
the Maintenance Leadworker's performance. City shall give due
consideration to Lessee's evaluation of the Maintenance
Leadworker's performance in making decisions regarding
continued employment and any pay or benefit increases. If the
currently employed Maintenance Leadworker's employment by
the City terminates, for any reason, Lessee shall replace him
with an employee hired by Lessee or a mutually agreeable
employee of the City, as the parties shall agree.
2.6 Cooperation. The City recognizes and acknowledges that its
assistance to and cooperation with Lessee should be made available to
assist Lessee in performing its covenants and obligations under this
Agreement. Lessee recognizes and acknowledges that City may assist
Lessee, when the City has the capacity and availability of resources to
provide that assistance, when it is sought by Lessee, Lessee agrees that its
obligations under this Lease are not conditioned on the City providing
assistance under the terms of this paragraph 2.5
a. The City further agrees it shall designate a specific officer or
employee having appropriate experience and authority whose
responsibility it is to work with Lessee in assisting Lessee to
obtain the cooperation and assistance of the City, subject to the
terms of this Agreement and all applicable laws.
b. The City agrees it shall execute such documents and do such
further acts and things as Lessee reasonably requests in order to
assist Lessee in fulfilling its obligations under this Agreement.
c. The parties recognize that they share a mutual interest in the
maintenance, repair and operation of the Premises. At the City's
sole discretion, the City Manager or designee can make
equipment and personnel, available to Lessee, including for use
in repaving areas on the Premises, such as parking lots and cart
paths, when that can be done without undue interference with
the City's primary responsibilities and in accordance with
Ukiah Municipal Golf Course Lease Page 16
applicable legal requirements.
d. Whenever, Lessee requests assistance that will require the
services of a City employee or the use of City owned equipment
to perform maintenance or repair work or other direct services at
the Golf Course or Club House, Lessee shall reimburse the City
for the pro-rated cost of the employees' salary and benefits and
of the equipment. The rates of reimbursement shall be based on
actual costs. Costs incurred by City shall be paid as an
additional lease payment due with the next lease payment after
the City has sent Lessee an invoice for such expenses.
e. The City Manager may permit Lessee to purchase fuel from the
City to fuel equipment used by Lessee to operate and maintain
the Golf Course,
2.7 City use of Premises. The retains the right to use the Premises
for municipal purposes as long as its use does not unduly interfere with the
Lessee's use of the Premises pursuant to this Lease. Such retained use
includes, but is not limited to, City property or facilities located on the
Premises or adjacent thereto. City shall maintain all roads leading to the
large water tanks located on the Premises. Lessor and Lessee shall share
the cost to maintain all roads leading to the large water tanks located on
the Premises based on the relative use of the roads by Lessor and Lessee,
the specific allocation of the costs to be agreed upon by Lessor and
Lessee.
3. TERM
3.1 Initial Term - The initial term of this Agreement shall be for
Ten (10) years, beginning on July 1, 2012 (the "Commencement Date"), and
ending Ten (10) years thereafter (the "Initial Term").
3.2. Option to Extend by Lessee - Lessee shall have the right
and option to extend the term of this Agreement at the end of the Initial
Term, under all of the terms, covenants and conditions contained in this
Agreement, for two (2) five (5) year option periods (the "Option Periods").
The right to exercise these options is dependent upon Lessee not being in
material default under this Agreement (after the expiration of any applicable
cure periods) on the date each Option Period is to commence. Lessee must
give City written notice of its intention to exercise such option not less than
one hundred eighty (180) days prior to the end of the Initial Term and, if
applicable, the second Option Period,
Ukiah Municipal Golf Course Lease Page I 7
3.3. Surrender upon Agreement Expiration -
a, Upon the expiration or earlier termination of this
Agreement, Lessee shall surrender and restore to City
immediate possession of the Premises in its equal or
better condition than it was in on the commencement of
the Initial Term, excepting ordinary reduction in useful
life, damages caused by Acts of God, and ordinary
wear and tear, assuming as to each of the foregoing
exceptions, maintenance by Lessee as required under
this Lease.
b. All tenant improvements, including trade fixtures, shall
become the property of the City upon expiration or
termination of this Lease.
c. The City shall have the option to purchase at its then
fair market value any personal property acquired by
Lessee as provided in this Agreement or during the
term of this Agreement primarily for Lessee's use in
operating or maintaining the Premises. The City must
provide written notice of its intent to exercise the option
no later than sixty (60) days after this Lease terminates
or expires. The parties shall negotiate in good faith the
amount that constitutes fair market value and the terms
of payment.
4. RENT
In consideration of City executing this Agreement and granting the
rights provided in this Agreement, Lessee shall pay to City Rent as
indicated below.
4.1 Rent.
Lessee shall pay:
a. Percentage Rent to City as provided in the attached Exhibit
G;
b. The Purchase Price for the personal property described in
Exhibits B-1 sand B-2, which is $60,000 payable in 120 equal
monthly installments of$500; and
c. Reimbursement for labor and equipment as provided in
Section 2.5.d
Ukiah Municipal Golf Course Lease Page 1 8
d. Reimbursement for the City's cost of employing the
Maintenance Leadworker, limited to the actual, direct costs of the
City's payments for Maintenance Leadworker's salary and benefits
during the term that the Maintenance Leadworker provides services
to the Lessee under this Agreement, excluding severance pay or
other expenses associated with termination of his employment by the
City. The costs include the full annual cost of the Maintenance
Leadworker's salary and benefits payable in twelve monthly
installments each Lease Year. Each monthly installment shall be
invoiced by the City to Lessee, in arrears, on the fifth of each month
and shall be payable by Lessee to the City on the 25th of the following
month after receipt of written invoice from the City.
4.2 Contribution to Capital Improvement Project Fund.
Lessee shall contribute $40,000 per year to a Capital
Improvement Project ("CIP") Fund to be administered in accordance
with the attached Exhibit H, which is incorporated herein. The
contribution shall be made no later than June 30 of each year,
commencing on June 30, 2013. A contribution received after the due
date shall be treated as delinquent rent with the fee and interest to be
added to the CIP Fund, less the City's collection costs. After five
years of contributions, commencing July 1, 2017 (the "Initial CPI
Adjustment Date"), the amount contributed to the CIP fund shall be
adjusted up or down by the percentage change in the average
monthly CPI over the twelve (12) months preceding July 1 as
compared to the CPI for the previous twelve months. CPI means the
Consumer Price Index For San Francisco-Oakland-San Jose, CA,
All Items (base year 1982-1984 = 100), published by the United
States Department of Labor, Bureau of Labor Statistics. In the event
the CPI is discontinued or otherwise not available, "CPI" shall mean
such comparable statistics on the purchasing power of the consumer
dollar as is reasonably agreed on between the City and Lessee.
4.3 Payment of Rent.
Subject to the credits required by Section 4.5, Rent as set forth
in Section 4.1.a — d shall be paid monthly in arrears by no later than
the 25th day of each month. If the 25th day is a holiday for the City, the
rent shall be due on the next business day. Rent payments not
received by the City when due shall be considered delinquent. Lessee
shall pay a late fee of $250 for each delinquent rent payment and
interest on the unpaid balance of delinquent rent from the date due
until paid in full. The annual interest rate shall be 2% above the WSJ
prime rate pro-rated based on a 365 day year.
Ukiah Municipal Golf Course Lease Page 19
4.4 Rent Audit.
City shall have the right to audit Lessee's Gross Revenue at
any time as further provided in Section 6. If the audit reveals that rent
in any month has been underpaid by more than 1%, the actual, direct
and reasonable cost of the audit shall be considered additional rent.
An underpayment or overpayment of rent of more than 1% of the rent
paid shall be payable, respectively, by Lessee or Lessor within 15
days after the parties have received written notice of the amount
underpaid or overpaid. If not paid within that time, the amount under-
or overpaid shall be subject to interest at 2% over the WSJ prime
rate, from the due date until paid in full.
4.5 Prorations,
4.5.1 The City has issued gift certificates and maintains
credited funds for these certificates based on payments made
prior to honoring the certificates. The City also has received
payments for annual golf course memberships which cover a
period of time before and after the commencement date. On or
before the commencement date, the parties shall determine the
outstanding balance of gift certificate credits redeemable after
the commencement date, City shall provide lessee with a credit
against rent equal to said outstanding balance. The annual golf
course membership fees shall be pro-rated based on a
percentage where the denominator is 365 and the numerator is
the number of days of the membership remaining after the
commencement date. The City shall provide lessee with a
credit against rent equal to the pro-rated portion of the annual
membership fees.
4.5.2 Within thirty (30) days after the termination of this
Lease for any reason, Lessee shall pay Lessor an amount of
money equal to the gift certificate and credit book credits
outstanding as of the termination date and the pro-rated portion
of fees actually received by Lessee from players or customers
of golf course facilities for the remaining portion of the year
after the termination date reduced by any rent paid by Lessee
on that income.
5. MAINTENANCE AND EXAMINATION OF RECORDS.
Lessee shall maintain financial records in accordance with generally accepted
accounting standards consistently applied which accurately record and reflect all
income and expenses incurred in its performance under this Lease during a period of
four (4) years. Further, if City has reasonable cause to believe that Lessee's financial
condition may be adversely affecting its performance under this Lease or could lead to a
_
Ukiah Municipal Golf Course Lease Page 20
default or material breach of the Lease, these financial records shall, upon at least ten
(10) business days' prior written request from City to Lessee, be open and available to
City or City's representative for an examination at all reasonable times during business
hours at a location within 50 miles of the Premises. Except as provided in 6.4, the City
shall treat any financial information received from Lessee as proprietary information
under the California Public Records Act, specifically Government Code Section
6254.15, or any amended or successor provision, and, unless compelled by court order,
shall not disclose such information to any member of the public and shall restrict its
disclosure to City staff or contractors who require the information to enforce the City's
rights under this Lease.
6. ACCOUNTING AND FINANCIAL STATEMENTS.
6.1 Financial Record Keeping. Lessee shall install and maintain a
system of cash management, records and accounts, in a form approved by the City,
and which complies with Generally Accepted Accounting Principles ("GAPP"),
consistently applied to Gross Revenues from all sources and any computation of
Adjusted Gross Revenues or rental payments under Paragraph 4 of this Lease. Lessee
shall permit City, through its designated representatives, to inspect and audit such gross
revenue accounts of Lessee pertaining to the performance of this Agreement as
provided in paragraphs 5, above, and 6.4, below.
6.2 Accountin_g. Lessee shall keep true and accurate books and
records in accordance with GAPP, consistently applied, which reflect Gross Revenues
of the Golf Course by type, and tee time reservations and categorical rounds played at
the Golf Course, and which are subject to audit in accordance with GAPP, showing all
transactions related to the operations covered by this Agreement. Lessee, within ninety
(90) days after the close of each fiscal year of July 1 through June 30 ("Fiscal Year") for
the term of this Agreement, shall provide the City in a form satisfactory to the City, an
accounting of Gross Revenue and deductions for computing Adjusted Gross Revenue
and the resulting rent payments,. The accounting shall include, but not be limited to, all
Gross Revenue by type. The Lessee shall furnish a written statement and an opinion
directed to the City prepared by the Certified Public Accountant that the statement of
revenues of the preceding year have been made within the terms and conditions of this
Agreement and that all revenues are completely and accurately reported. Such
statement shall contain a list of the revenues as shown upon the books and records of
the Lessee which were used to compute the payments to the City during the period
covered by the statement. City shall be entitled at any time within two (2) years after the
conclusion of a Lease Year or six months after the terminate or expiration of the Lease
to question the sufficiency of any rent payments or the accuracy of the report furnished
by Lessee.
6.3. Inventory fixed assets. Lessee shall, each year, inventory all
Capital Improvements, Furnishings, Fixtures and Equipment. Ownership of all Capital
Improvements and Furnishings, Fixtures and Equipment is property of the City.
Ukiah Municipal Golf Course Lease Page 21
6.4, Audit. The City reserves the right to designate its own employee
representative(s) or its contracted representatives who shall have the right to audit the
Lessee's accounting procedures and internal controls of the Lessee's financial systems
and to examine any cost, revenue, payment, claim, other records or supporting
documentation which comprises Gross Revenues and exclusions from the same
resulting from any items set forth in this Agreement. Any such audit(s) shall be
undertaken by City or its representative(s) at reasonable times and in conformance with
generally accepted auditing standards, provided that (1) at least 10 days advance
written notice is given to Lessee, and (2) an audit is not performed more frequently than
one each Lease Year. Lessee agrees to fully cooperate with any such audit(s). Any
information obtained by City in conducting an audit of Lessee's books and records shall
be treated as confidential except in any litigation or proceeding between City and
Lessee, or excepting any information required to be disclosed under a Public Records
Act request. The right to audit shall extend during the length of this Agreement and for a
period of four (4) years, or longer if required by law, following the date of final payment
under the Agreement. Lessee agrees to retain all necessary records/documentation for
the entire length of this audit period.
The Lessee will be notified in writing of any exception taken as a result of an
audit. Lessee shall have fifteen (15) days from the presentation of such findings to
review such exception and City and Lessee shall cooperate on resolution of any issues
which may arise. Any adjustments and/or payments which must be made as a result of
any such audit or inspection of the Lessee's invoices and/or records shall be made
within thirty (30) days from presentation of City's findings to Lessee. If Lessee fails to
make such payment, Lessee agrees to pay late fees and interest as set forth in Section
4.2 and 4.3. If an audit inspection or examination in accordance with this section,
discloses overcharges (of any nature) by the Lessee to the City in excess of one
percent (1%) of the value of that portion of the contract that was audited, the actual cost
of the City's audit shall be reimbursed to the City by the Lessee
7. CONDITION OF PREMISES.
Lessee agrees that neither City nor City's agents have made any
representations or promises with respect to the physical condition of the Clubhouse, the
Golf Course, parking lots, cart storage, revenues or expenses of the operation, or any
other matter related to the Golf Course and associated facilities except as herein
expressively set forth in the provisions of the Agreement. Lessee agrees that neither
City nor any agent of the City has made any representation or warranty as to the
suitability of the Clubhouse for the conduct of the Lessee's business. Lessee agrees to
accept the premises as is.
8. HAZARDOUS MATERIALS.
8.1. Definition As used herein, the term "Hazardous Material" shall mean
any waste, material or substance (whether in the form of a liquid, a solid, or a gas and
whether or not air-borne), which is or is deemed to be a pollutant or a contaminant, or
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Ukiah Municipal Golf Course Lease Page 22
which is or is deemed to be hazardous, toxic, ignitable, reactive, corrosive, dangerous,
harmful or injurious, or which presents a risk, to public health or to the environment, or
which is or may become regulated by or under the authority of any applicable local,
state or federal laws, judgments, ordinances, orders, rules, regulations, codes or other
governmental restrictions, guidelines or requirements, or any amendments or
successor(s) thereto.
8.2. Hold Harmless Lessee and City shall indemnify, defend and hold
harmless the other party and its officers, officials, employees and agents with respect to
all losses arising out of or resulting from the release of any Hazardous Material in or
about the Golf Course, or the violation of any law enacted for the protection of the
environment or regulating Hazardous Material, by that party or that party's agents,
Lessees, employees or invitees. Lessee shall be responsible for the proper containment
and disposal of Hazardous Material released or used in connection with the cleaning,
maintenance or repair of tools or equipment used by Lessee in the operation and
maintenance of the Premises. This indemnification includes all losses, liabilities,
obligations, penalties, fines, claims, actions (including remedial or enforcement actions
of any kind and administrative or judicial proceedings, orders, or judgments), damages
(including consequential and punitive damages), and costs (including attorney,
consultant, and expert fees and expenses) resulting from the release or violation. This
indemnification shall survive the expiration or termination of this Agreement.
8.3. Allowable Materials Subject to the provisions of Exhibit C to this
Lease, Lessee shall not use or bring onto the Golf Course any Hazardous Material other
than Hazardous Materials commonly used for the operation of the Golf Course,
including but not limited to vehicles and equipment or household hazardous materials
commonly used in connection with cleaning. Lessee shall use, store and dispose of all
such Hazardous Material in strict compliance with all applicable statutes, ordinances
and regulations in effect during the term of this Agreement.
9. PARKING AND CART STORAGE.
9,1. Lessee shall have the non-exclusive right to use the existing Golf Course
parking lots for guest and employee parking.
9.2 City, through a lease with the Men's Golf Club, shall continue to provide,
at no cost to Lessee, an area sufficient to house up to 40 of the Lessee's carts within
the existing cart barn located on the Golf Course. Per the provisions of the lease with
the Men's Golf Club, additional space may be negotiated if needed.
10. FURNISHINGS AND EQUIPMENT.
Lessee shall furnish the Clubhouse at no cost to the City, all such furnishings
shall remain the property of Lessee and shall be removed by the Lessee upon
termination of this Agreement, subject to City's option to purchase as provided in
Section 3.3.c.
Ukiah Municipal Golf Course Lease Page 23
11.TAXES.
11.1. Definition. As used in this Agreement, the term "Taxes" shall include any
form of tax or assessment, license fee, license tax, tax or excise on rent, or any other
levy, charge, expense or imposition (individually and collectively "impositions") imposed
by any Federal, State, County or City, on any interest of Lessee in the Golf Course or
clubhouse, its improvements, fixtures, inventory, or any other aspect of its business.
11.2. Payment of Taxes by Lessee. Lessee shall pay all taxes when due and
payable.
11.3. Possessory Interest Tax. Lessee acknowledges that they have been
informed that under Section 107 of the Revenue and Taxation Code of the State of
California, the Mendocino County Assessor is required to place a value on all
possessory interests. Possessory interest is defined as the right of a private taxable
person or entity to use property owned by a tax-exempt agency for private purposes, A
possessory interest tax will, therefore, be levied by the County Assessor on this
property against the Lessee as of the lien date, which is March 1 of each year. Lessee
shall make payment directly to the Mendocino County Tax Collector as directed on the
tax bill. Lessee has the right to challenge the Assessor's value through the Assessor's
appeal process. Lessee's failure to pay said tax will be considered a breach to be cured
per Section 21.
12. INSURANCE.
Lessee shall at all times during the term hereof, produce and continue in force
Comprehensive General or Commercial Liability Insurance, Automobile Insurance, Fire
insurance on Lessee's inventory, equipment and fixtures, Workers' Compensation and
Employer's Liability Insurance, and maintain property loss insurance, including loss
resulting from fire, or other perils, insuring the Golf Course, the Clubhouse and the other
improvements on the Golf Course for replacement cost, all in accordance with Exhibit "I"
of this agreement; provided that the CGL or Commercial Liability or Automobile Liability
insurance includes and does not exclude owned and non-owned golf carts. The City
shall be named as a loss payee under said insurance. City may require increases in all
of Lessee's insurance policy limits for all insurance to be carried by Lessee as set forth
in this Section, if such increases are commercially reasonable Neither party shall be
required to carry earthquake insurance.
13. WAIVER OF SUBROGATION.
Lessee and City hereby waive and release any and all right of recovery against
the other, including employees and agents, arising during the Term for any and all loss
or damage to any property located within or constituting a part of the building in which
the Clubhouse is located, including loss of rental income, which loss or damage arises
from the perils covered by Fire and Extended Coverage Policy to the extent such loss or
Ukiah Municipal Golf Course Lease Page 24
_ _
damage is not within a deductible and is actually paid under the policy. This mutual
waiver is in addition to any other waiver or release contained in this Agreement. Lessee
shall each have its insurance policies issued in such form as to waive any right of
subrogation which might otherwise exist.
14. INDEMNITY.
Lessee shall indemnify, defend, and hold harmless City and its officers, officials,
employees, agents and volunteers from and against any and all liability, loss, damage,
expense, costs (including without limitation costs and fees of litigation) of every nature
occurring at the Premises, or arising out of or in any way connected with Lessee's
operations under this Agreement, except such loss or damage which was caused by the
sole negligence or willful misconduct of City. Lessee shall promptly notify City of any
death, injury or property damage occurring on or about the Golf Course or Clubhouse.
This indemnification includes all of the City's losses, liabilities, obligations, penalties,
fines, claims, actions (including remedial or enforcement actions of any kind and
administrative or judicial proceedings, orders, or judgments), damages (including
consequential and punitive damages), and costs (including attorney, consultant,
investigator and expert fees and expenses). This indemnification shall survive the
expiration or termination of this Agreement.
15. UTILITIES.
Lessee shall bear full costs of all utilities.
1 If available and provided by or through the City, the golf course property
is approved to qualify for the commercial and/or municipal rate for
water, garbage, electric and/or sewer service(s)..
2 Cost of water and electric services for irrigation purposes shall be
deducted from Gross Revenue as provided in Section 4.4.
16. RIGHT OF ENTRY.
The lease granted to Lessee does not restrict the City and its authorized officers,
employees or contractors from entering the Premises at any time for any legitimate
municipal purpose, including, but not limited, to inspection, repair, maintenance or
emergency response. City shall exercise due care when entering the Premises to avoid
harm to or loss of trade fixtures, inventory, equipment or other personal property owned
by Lessee which is located within the clubhouse.
17. ALTERATIONS.
17.1. Prior Consent. Lessee shall not, without City's prior written consent,
make any structural alterations, improvements, or additions of a structural nature, major
alterations of the configuration of the golf course, or exterior design modifications in, or
Ukiah Municipal Golf Course Lease Page 25
install any exterior lights, signs, decoration or painting, or build any fences, or install any
radio or television antennae, loud speakers, sound amplifiers or similar devices on the
roof or exterior of the Premises, or make any changes to the exterior of the clubhouse
or any of the surrounding areas (hereinafter "Alterations") without City's prior written
consent.
17.2. Proposal for Alterations. Any Alterations shall be presented to City in
written form for conceptual approval. If conceptually approved, Lessee shall submit
proposed detailed plans. City shall respond to any such submission promptly within
thirty (30) working days after receipt. If City fails to respond within such thirty-day
period, Lessee may give City ten (10) days written notice of its intention to proceed with
the proposed Alteration. If City fails to respond within such ten-day period, City shall be
deemed to have given its consent to the proposed Alteration. If City shall give its
consent, the consent shall be deemed conditioned upon Lessee acquiring all permits to
do the work from appropriate governmental agencies, the furnishing of a copy thereof to
City prior to the commencement of the work and the compliance by Lessee with all
conditions of said permit in a prompt and expeditious manner.
17.3. Quality of Work All work with respect to alterations must be performed
either by employees and/or volunteers with training and experience qualifying them to
perform the work or licensed contractors with the appropriate general or specialty
contractor's licenses from the Contractor's State Licensing Board and shall be
performed in a workman like manner and diligently prosecuted to completion to the end
that the improvements on the Golf Course or Clubhouse shall at all times be a
completed unit except during the period of work. Any such Alterations shall be
performed and done strictly in accordance with the laws and ordinances relating thereto.
Lessee shall have the work performed in such a manner so as not to unreasonably
obstruct the access of any other Lessee in the Building.
18. MECHANICS LIENS,
18.1. Responsibility for Payment Lessee hereby agrees that it will pay or cause
to be paid all costs for work done by it or caused to be done by it on the Clubhouse, and
it will keep the Clubhouse free and clear of all mechanics' liens on account of work done
by Lessee or persons claiming under it.
18.2. Security If Lessee shall desire to contest any claim of lien it shall
furnish City adequate security pursuant to Section 3143 and such other applicable
provisions of the California Civil Code, plus estimated costs and interest, or a bond of a
responsible corporate surety in such amount as is necessary to release the lien, or
provide City with evidence that enforcement of the lien is stayed. If a final judgment
establishing the validity or existence of a lien for any amount is entered, Lessee shall
pay and satisfy the same at once.
18.3. In Case of Default. If Lessee shall be in default in paying any charge for
which a mechanics' lien claim and suit to foreclose the lien have been filed, and shall
Ukiah Municipal Golf Course Lease Page 26
not have given City security to protect the Golf Course or Clubhouse and City against
such claims of Lien, then City may, but shall not be obligated to, pay the said claim and
any costs, and the amount so paid, together with reasonable attorneys' fees incurred in
connection therewith, shall be immediately due and owing from Lessee to City, and
Lessee agrees to and shall pay the same with interest at the legal rate.
18A. Notice of Lien. Should any claims of lien be filed against the Golf Course
or Clubhouse or any action affecting the title to such property be commenced, the party
receiving notice of such lien or action shall forthwith give the other party written notice
thereof.
19. DAMAGE AND DESTRUCTION.
If the buildings or other improvements on the Premises should be partially
damaged or totally destroyed by fire or other casualty, Lessee shall, from the Capital
Improvement Fund as established in Exhibit H or, if to the extent that that fund is
insufficient or the use of the fund is not approved in accordance with Exhibit H, at
Lessee's sole expense, immediately commence repair, reconstruction or replacement of
the building or improvement, and shall diligently and expeditiously restore the building
or improvement in a good and workmanlike manner to a condition as good or better
than the condition of the building or improvement prior to its damage or destruction. If
the damage or destruction is within the scope of coverage under the insurance Lessee
is required to maintain under Section 12, the Lessee shall use the proceeds from such
policy or policies in the restoration of the damaged building or improvement. If the cost
of restoration exceeds the proceeds from such policy or policies, the Lessee shall make
up the difference.
Notwithstanding anything contained in this Section to the contrary, if any such
damage or destruction is caused by a casualty which is not covered by the insurance or
exceeds the policy limits required under Section 12. Lessee may, upon ninety (90) days
written notice to City, either (i) terminate this Lease, or (ii) elect to make the repairs or
reconstruction. If Lessee gives notice of termination, the City may avoid such
termination by giving written notice to Lessee within sixty (60) days of its receipt of the
Lessee's termination notice that City elects to fund the costs of restoration; provided
that if such damage or destruction materially affects Lessee's operations on the
Premises, the City commences such restoration work within a reasonable time, not to
exceed ninety (90) days, and the City diligently proceeds to complete the work. If the
overall time to complete the improvements is projected to exceed six (6) months from
the occurrence of the damages, Lessee shall have the right to terminate this Lease.
20. LESSEE DEFAULTS.
The occurrence of any one or more of the following events shall constitute a
material default and breach of this Agreement by Lessee:
Ukiah Municipal Golf Course Lease Page 27
20.1, Material default and breach:
a. Any failure by Lessee to make any payment to City required
hereunder as and when due, including all payments due under paragraphs 4.1, 4.2 and
4.3, including late fees and interest, where such failure continues for ten (10) days after
written notice from City to Lessee that the such payment is past due.
b. The failure of Lessee to operate and maintain the Premises, or
any part thereof, including the Clubhouse, for any period of 24 consecutive business
hours shall be deemed an abandonment and vacation except when prevented by fire,
earthquake, war, strike or other calamity beyond its control.
c. A failure by Lessee to observe and perform any other
provisions of this Agreement to be observed or performed by Lessee, where such
failure continues for thirty (30) days after written notice thereof by City to Lessee;
provided, however, that if the nature of such default is such that the same cannot
reasonably be cured within such thirty (30) day period, Lessee shall not be deemed to
be in default if Lessee shall within such period commence such cure and thereafter
diligently prosecute the same to completion.
d. Lessee having committed repeated material defaults for an
unreasonable period of time. Lessee shall be deemed to have committed repeated
material defaults for an unreasonable number of times, if Lessee fails to perform the
same provision more than three times over the course of this agreement or the Lessee
commits more than three material breaches of this Agreement over a period of twelve
consecutive months and each time City gives Lessee notice of such violation, even if
Lessee subsequently cures the violation.
e. The making by Lessee of any general assignment for the
benefit of creditors; the filing by or against Lessee of a petition to have Lessee adjudged
a bankrupt of or a petition for reorganization or arrangement under any law relating to
bankruptcy (unless, in the case of a petition filed against Lessee, the same is dismissed
within sixty (60) days); the appointment of a trustee or receiver to take possession of
substantially all of Lessee's assets located at the Premises, or of Lessee's interest in
this Agreement, where possession is not restored to Lessee within thirty (30) days; or
the attachment, execution or other judicial seizure of substantially all of Lessee's assets
located at the Golf Course or Clubhouse or of Lessee's interest in this Agreement,
where such seizure is not discharged within thirty (30) days. Without limiting the
foregoing, the parties agree and will not contest in any proceeding, including a
proceeding in the United States Bankruptcy Court, that this Agreement is an executory
contract or lease under 11 U.S.C. § 365, which Lessee would be required to either
assume or reject within 60 days of filing the bankruptcy petition, and under which the
Lessee must not be in default and with respect to which the Lessee would be required
to provide adequate assurances that it would fully perform in the future. The parties
further agree that Lessee's failure to make all deposits and payments due under this
Agreement after a bankruptcy petition is filed shall constitute " cause," as that term is
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Ukiah Municipal Golf Course Lease Page 28
defined under Section 362(d)(1) of the Bankruptcy Code, and shall require the
bankruptcy court, following a hearing on an order shortening time, to lift the automatic
stay to permit recovery by City of the Premises. Customer agrees that all post-petition
deposits and payments due hereunder are administrative obligations and that they shall
be so treated in any plan to be submitted by a debtor-in-possession.
20.2. Right to Terminate Lease. In the event of any such material default by
Lessee, then in addition to any other remedies available to City at law or in equity, City
shall have the immediate option to terminate this Agreement and all rights of Lessee
hereunder by giving written notice of such intention to terminate.
21. CITY DEFAULTS; LESSEE TERMINATION RIGHTS
If City should be in default in the performance of any of its obligations under this
Agreement, which default continues for a period of more than thirty (30) days after
receipt of written notice from Lessee specifying such default, or if such default is of a
nature to require more than thirty (30) days to remedy and continues beyond the time
reasonably necessary to cure (provided City must have undertaken procedures to cure
the default within such thirty (30) day period and diligently pursue such efforts to cure to
completion), Lessee may, in addition to availing itself of any other remedies available
at law and in equity, at its option, upon written notice, terminate this Agreement.
22; SURRENDER OF PREMISES.
Upon expiration or termination of this Agreement, Lessee shall quit and
surrender the Premises with all the improvements thereon in as good state and
condition as the same were when Lessee commenced the use thereof pursuant to this
Agreement, reasonable wear and tear excepted. Upon expiration or termination of this
Agreement, Lessee agrees, unless otherwise permitted in writing by City, to remove all
personal property belonging to Lessee. Lessee shall, at its own expense, repair all
damage to the Golf Course or Clubhouse including, but not limited to, any damages
caused by the removal of its personal property. All improvements shall remain the
property of the City and shall not be removed by Lessee. All personal property
belonging to the City or purchased with City funds shall remain the property of the City
and shall not be removed by Lessee.
23. SUBORDINATION.
Lessee shall, upon City's request, subordinate this Agreement in the future to
any first lien placed by City upon the Golf Course or Clubhouse or building of which the
Clubhouse forms a part or agree to an assignment of the City's rights to payment under
this Lease (and pursuant to which City retains its rights to receive payments under this
Agreement, unless it is in default under the loan agreements) with an insurance
company, bank or any other institutional lender, provided that such lender executes a
non-disturbance agreement providing that if Lessee is not then in default under this
Agreement, this Agreement shall not terminate as a result of the foreclosure of such
Ukiah Municipal Golf Course Lease Page 29
lien, or conveyance in lieu thereof, Lessee's rights under this Agreement shall continue
in full force and effect and its possession be undisturbed except in accordance with the
provisions of this Agreement. Lessee shall reasonably cooperate with and provide any
documents, materials and information which may be required by any lender for such
loan including any financial records which are otherwise required to be delivered by
Lessee to Lessor under the terms of this Agreement.
24. ASSIGNMENT.
Lessee acknowledges that City has entered into this Lease Agreement based
upon the unique qualifications of Lessee. Accordingly, Lessee shall not assign this
Agreement, enter into a franchise, license or concession agreement with respect thereto
transfer this Agreement or any interest, right or obligation therein, or make or suffer any
change in the majority ownership or control of Lessee without first procuring the written
consent of City, which consent the City may grant or deny in its sole and unlimited
discretion.
Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit
of the parties and their successors and assigns.
25, NOTICES.
Whenever notice, payment or other communication is required or permitted under
this Agreement, it shall be deemed to have been given when personally delivered, fax or
deposited in the United States mail with proper first class postage affixed thereto and ad-
dressed as follows:
LESSEE CITY
-layman Park Golf Group, Inc. City of Ukiah
Attn: James Stewart c/o City Manager
488 Norman Ranch Lane Ukiah Civic Center
Santa Rosa, CA 95403 300 Seminary Ave.
Fax: (707)284-3522 Ukiah, CA. 95482
Fax: 707-463-6204
Either party may change the address to which notices must be sent by providing notice of
that change as provided in this paragraph.
26. LAWS OF CALIFORNIA,
The laws of the State of California shall govern the validity, performance and
enforcement of this Agreement. Should either party institute legal suit or action for en-
forcement of any obligation contained herein, it is agreed that the venue of such suit or
action shall be in Ukiah, Mendocino County.
Ukiah Municipal Golf Course Lease Page 30
27, INTEGRATION OF REPRESENTATIVES.
It is understood that there are no oral agreements or representations between
City and Lessee which affect this agreement. This agreement supersedes and cancels
any and all previous agreements, negotiations, arrangements, advertisements, or
representations and understandings between the City and Lessee or displayed to
Lessee by City with respect to the Golf Course or Clubhouse operation. There are no
other representations or warranties between the parties.
28, MODIFICATIONS OF AGREEMENT.
No modification to the terms of this Agreement shall be enforceable, unless
approved by Lessee and the City and set forth in a written addendum or amendment of
this Agreement signed by authorized representatives of the parties. The City Manager
may approve amendments to this Lease on behalf of the City that do not change the
term or rent or the description of the leased premises or otherwise alter the purpose of
the lease. All other amendments must be approved by the City Council.
29. TITLES.
The titles of Articles and sections herein are for convenience only and do not in
any way define, limit or construe the contents thereof,
30. FORCE MAJEURE.
Any prevention, delay or stoppage due to strikes, lockouts, labor disputes, acts
of God, inability to obtain labor or other materials or reasonable substitutes therefore,
governmental restrictions, governmental regulations, governmental controls, enemy or
hostile governmental action, civil commotion, fire or other casualty, and other causes
beyond the reasonable control of the party obligated to perform any term, covenant or
condition of this Agreement, shall excuse the performance by such party for a period
equal to any such prevention, delay or stoppage except the obligations imposed with
regard to rental and other charges to be paid by Lessee pursuant to this Agreement.
31. COMPLIANCE WITH GOVERNMENT REGULATIONS.
Lessee shall promptly comply with all Fire Code, Building Code and State Fire
Marshal requirements and make necessary corrections in a timely manner. Lessee
shall promptly comply with all laws, ordinances, orders, and regulations promulgated by
any governmental agency and affecting the Golf Course or Clubhouse and their
cleanliness, safety, occupation and use, including the maintenance of all permits and
licenses required by law for the sale or consumption of alcoholic beverages in the areas
under the Lessee's control or supervision (collectively, "Regulations"). This paragraph
shall not be deemed as requiring Lessee to make any improvement or addition to the
Clubhouse or the Golf Course, except to comply with any Regulation applicable to
Lessee's operations under the Lease where such Regulation is either (i) invoked as a
Ukiah Municipal Golf Course Lease Page 31
result of a significant change or expansion of the Lessee's use of or operations on the
Premises; or (ii) is implemented or changed after the date of this Lease. The
responsibility for all other improvements or additions shall lie with the City. Lessee shall
not perform any acts or carry on any practices that may damage the facilities and
improvements located upon the Golf Course or Clubhouse or that may be a nuisance or
menace to customers.
32. INSPECTIONS.
City or its duly authorized representatives, or agents and other persons for it,
may enter upon the Golf Course and Clubhouse at any and all reasonable times during
the term of this agreement for the purpose of determining whether or not Lessee is
complying with the terms and conditions hereof or for any other purpose incidental to
the rights of City.
33. INTEREST IN OTHER COURSES.
Lessee shall not have any financial or other interest in the control, operation or
promotion of any other golf course, driving range or golf establishment within
Mendocino County without first obtaining written permission from the City Manager or
his/her designee. The City may not unreasonably deny such interest.
34. ORGANIZATIONS.
Lessee shall not become an officer or member of any Ukiah golf club or
organization of golfers formed or to be formed at the Golf Course or in any organization
in which participation would conflict with the orderly and efficient operation of the
course, and particularly in the granting of starting time or playing privileges.
35. AUTHORITY.
Lessee shall have no authority to bind and shall not attempt to bind, City to any
contracts or other obligations of any nature.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
date first above written.
City of Ukiah:
Attest: e Chambers, City Manager
Linda 6r,ovyrldity Clerk
- —
Ukiah Municipal Golf Course Lease Page 32
Approved as to form:
(
Davi. •apport, i" A am 'y
TAYMAN PARK GOLF GROUP, INC,
Less
By
,
Ukiah Municipal Golf Course Lease Page 33
EXHIBITS:
EXHIBIT "A" DEPICTION OF REAL PROPERTY
EXHIBIT "B-1" INVENTORY OF FURNISHINGS, FIXTURES &
EQUIPMENT SOLD TO LESSEE
EXHIBIT "B-2" INVENTORY OF EQUIPMENT SOLD TO LESSEE AND
SHARED WITH THE CITY
EXHIBIT "C" INTREGRATED PEST MANAGEMENT PROGRAM
EXHIBIT "D" TREE MANAGEMENT POLICY GUIDELINES
EXHIBIT "E" CREEK MAINTENANCE POLICY AND PROCEDURES
EXHIBIT "F" MAINTENANCE LEADWORKER JOB DESCRIPTION
EXHIBIT "G" RENT AS PERCENTAGE OF GROSS REVENUE
EXHIBIT "H" CAPITAL IMPROVEMENT PROJECT FUND
EXHIBIT "I" INSURANCE REQUIREMENTS
Ukiah Municipal Golf Course Lease Page 34
EXHIBIT "A"
DEPICTION OF REAL PROPERTY
..... ........
N
PROPER4r,,,,,
' T
EXHIBIT A: DEPICTIONMUNICIPAL OF REAL
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EXHIBIT "B-in
INVENTORY OF FURNISHINGS, FIXTURES & EQUIPMENT
SOLD TO LESSEE
Exhibit B-1: Inventory of Personal Property To Be Sold To Tayman Park
Large Equipment
Equip 11 Description
1210 Jacobsen Turf Tractor
3290 Nissan Truck with tanks
3570 Ford Ranger Truck
4955 Club Car Marshal Cart
4970 Club Car Carry All
4971 John Deere Gator 4x2
4980 Club Car Carry All
5200 Toro GM 1000 Walking Greens Mower
5400 Toro 6500 D Fairway Mower
5401 Toro 4000 D Rough Mower
5412 Toro 6500 D Fairway Mower
5433 Toro 3100 Tee Mower
5442 Toro 3050 Greens Mower(Parts only)
5443 Toro 3100 Greens Mower
5450 Kubota F 2400 Mower/Blower
5460 National Mower
5810 Lilly Spreader
5871 Toro Top Dresser 2500
Misc. Small and Supplies Equipment
Equip tt Description
5530 Stihl FS 100x4 Mix Weedeater
5531 Stihl FS 86 Weedeater
5533 Stihl FS 110-4 Mix Weedeater
5665 Stihl Br 550 Blower
5666 Stihl Br 600 Blower
5669 Stihl Br 420 c Blower
5690 Stihl Br 400 Blower
7261 Honda WB 20x Trash Pump
7410 Dayton Generator
7465 Stihl Pole Saw
7522 Echo CS-3400 Chain saw
7551 Stihl 029 Chainsaw
Craftsman Bench Grinder
2 Back Lapping machines
2 Dewalt cordless drills
2 Dewalt cordless saws ails
Bosch drill with bits
Makita grinder
2 Accu gauges
Craftsman tool boxes
Tools (wrenches, sockets, screw drivers)
Work bench with vice
Bearing tools with puller
Parts washer
2 spot lights, 2 mag lights
Shop vac
Air compressor
Bed knife grinder
Reel grinder(not working)
Air tools
Grease gun/drain pans
Floor jack with stands
Fuel locker with cans
2 steele drags
2 broom drags
2 large pipe wrenches
3 spreaders 1 drop
2 water jugs
trash cans
paint materials
irrigation wire
1 back pack sprayer
25 gal sprayer
Hand tools (rakes, brooms, etc)
5 gal propane heater
2 chains, 2 tow straps
3 cup cutters
8 ft ladder
trimmers
auger
drainage (pipe,fittings)
drain boxes
tree cages
fabric
erosion control
2 bridge planks
small T-posts
tee supplies
pigtails/rope
irrigation parts
fertilizer
pesticides
equipment parts
lube/filters
4 sets triplex heads 1 verticut
rack for heads
Todd Grove Room Equipment
Description
Overhead Projector
130 Lifetime chairs with 4 carts
12 - 60'' round Lifetime tables with 2 carts
8- 2')(6Rectangular Lifetime table with 1 cart
Podium
EXHIBIT "B-2"
INVENTORY OF EQUIPMENT SOLD TO LESSEE AND
SHARED BY THE CITY
...............
Exhibit B-2: Inventory of Personal Property To Be Sold To Tayman Park and Shared with City
City Equipment
Equip# Description
1420 John Deere 301 Loader
5424 Toro 4000 D Rough Mower
5732 Toro Pro Core 648 Aerator
5735 SR 72 Soil Reliever
6110 Trailer 8x4
EXHIBIT "C"
INTEGRATED PEST MANAGEMENT PROGRAM
....... ..........
.............._
Exhibit C
PL aft
INTEGRATED PEST MANAGEMENT POLICIES
FOR THE
CITY OF UKIAH
Revised May 7, 2003
CITY OF UKIAH
INTEGRATED PEST MANAGEMENT POLICY
Purpose
To provide procedural guidelines for the management of various pest species in areas
maintained by the City of I...J.kiah Parks Department..
Definition.
Integrated Pest Management (1PM) is a pest management strategy that focuses on long-
term prevention or suppression of pest problems with minimum impact on human health,
the environment and non-target organisms. -.Mese strategies require the selection,
integration and implementation of V arious pest control techniques considering the .various
economic, ecological and sociological consequences.
Policy Goals
It. is the policy goal of the City of Ukiah, that these policies and practices concerning pest
management remain active and ever changing based upon pest industry standards,
community input, application limitations and staff recommendations. The City of
1„...lkiah's general goals regarding our 1PM programshould involve the .following:
a. Provide training on a regular basis regarding 1PM practices and techniques for all
departments engaged in pest application use.
b. Reduce pesticide use when appropriate, given the limitations of organic or manual
eradication procedures.
c. Establish and maintain pesticide use reports and record keeping to enhance
employee training, community awareness and public safety.
d. Continue City department inventory to determine .what pest practices are being.
used and how to best. coordinate safety programs for our employees.
Procedures
"The following procedures for maintenance and application of pesticides shall apply to all
Departments within the City of'Ukiah .
a. All departments that. are involved with the IPM. plan should establish a record-
keeping system.
b. ""fhe city will he responsible for providing training. to appropriate personnel. on
how to recognize pests and how to cope with pest infestations.
c. No pest application procedures can take place unless, the city employee applying
the pest measures receives prior authorization from his or her Supervisor
coordinating the pest eradication program in their division or department. Any
?
use of chemical controls must be justified and approved in accordance with these
policies and practices.
d. When applying herbicides in a park the subject area perimeter shall also be posted.
24 hours in advance and postings shall remain for 24 hours after the spray
application has been completed. ""Ihe use and safety requirements associated with
any chemical pesticide shall he in compliance with all state and federal
regulations.
e. Pesticides shall only be applied by certified applicators who have been trained in
the application process, in accordance with the manufactures MSDS. Supervisors
shall he responsible for providing safety training on the application of all
pesticides used by the City of 1.„Ikiah.
f. Records of all chemical applications shall he kept by each department .for a period
of two years and in confonna.n.ce with MSDS requirements. All records shall he
made available to the public and employees on a regular basis when requested.
g. Mechanical means of weed abatement including use of discs, weed mowers,
string trimmers, hoes, and hand pulling shall he used where appropriate
Cultural and Biological Activities
I he (S:ity of Ukiah shall seek every opportunity to control weeds and minimize use of
chemical herbicides through the following cultural and biological alternative methods:
a. Providing conditions conducive to healthy plant growth.
h. Modification of the environment to disrupt the pest cycle such as in alteration of
irrigation times, frequency, amount and adjustments to mowing heights of turf.
c. Provide conditions that allow for increase in populations of beneficial organisms.
d. tjse of"biological" or non-chemical pesticides.
e. Selection of plant materials suited to the site.
F. Selection of resistant plant materials.
g. Systematic removal of problem plants and replacement with appropriate plant
species.
Planning and Design Activities
Liuring the process of acquiring open space, or other areas for city facilities, staff will
work diligently on landscape planning and design in order to limit pest habitats. Planning
and design may involve: Suitable landscaping to prevent certain pests, rodents or weeds
from becoming part of the environment. Design decisions and recommendations on land
use shall focus on strategies that minimize pest infestations. City staff will work on plant
selections and landscape configurations that provide .lbr natural resistance to pests. In
example, enhancing the use of mulching, mowing, screening and hand weeding can
prevent many landscape pests.
3
Chemical Applications
Chemical weed abatement shall he conducted under the following criteria.
a. 1......Jse of natural or organic pesticide alternatives (typically those which are derived
from plants which have pesticidal properties).
b. of"least-toxic" pesticides.
c. Selection and use of traditional pesticides that provide acceptable control with
consideration given to human health and environmental effects.
Specific Areas of Use
The city has a limited base stock use of pesticides given the type of pests that have been
identified by stall Currently, three departments are involved with the use of pesticides or
water base component products. The departments include the following:
Utilities:
a. Water Plant
'b. Waste Water Plant
c. Electric substations
Public Works:
a. Airport (mostly controlled by mowing)
b. Right-of-Way Locations
c. Parking Lots
d. Corporation Yard
Parks & Community Services:
'Iodd Grove Park McGarvey
Observatory. Vin.ewood
Carpenter Alex Thomas Plaza
Orchard Anton Stadium
Oak Manor Civic Center
Giorno Seminary Avenue Median
Golf Course
,DC/PCSk.Management Policy
4
EXHIBIT "D"
TREE MANAGEMENT POLICY GUIDELINES
li
CITY OF UKIAH
TREE MANAGEMENT GUIDELINES
TREE MANAGEMENT POLICIES FOR THE
PROTECTION, OPERATION AND MAINTENANCE OF CITY PROPERTY
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Adopted December 1201fl
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TREE MANAGEMENT GUIDEUNES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
1.0 PURPOSE STATEMENT
The purpose of this document is to provide policy guidelines for the preservation, maintenance
and enhancement of the urban foresin parks and other areas maintained by the stiff and
contractors of the City of Ukiah. These guidelines are based on policy from the city of Ukiah
Genera/Plan Growth Management Program adopted by the City Council December 6, 1995 and
amended June 16, 2004 arid the QLyofUkiah community Forest Management P/an, adopted by
the City Council on November 3, 1993.
" Trees are a precious legacy which improve our quality of life and enhance our community
image and pride. Trees enrich air and water quality,provide wildlife habitat, increase aesthetic
value, reduce soil erosion, and help us to maintain a sense of ruracommunity"
Community Forest Management Plan VIsion Statement
2.0 DEPARTMENTS AFFECTED
3.1 Community Services Department
2.2 Public Works Department
2.3 Electric Utility Department
2.4 Planning and Community Development Department
3.0 RESPONSIBILITY
The department directors shall be responsible for the implementation of these polices
and guidelines and all staff shall be trained and shall abide by these guidelines and
policies as outlined in this document. City Council shall approve any significant
amendments or changes to the Tree Management Guidelines and Policies proposed by
staff and community partners before they are adopted.
3.1 The Directors of the departments are responsible for the preservation, care and
maintenance of trees as follows:
3.1.1 Community Services Department is responsible for all trees in public parks.
3.1.2 Public Works Department is responsible for all trees in the public right of way
and creeks.
3.1.3 Electric Utility Department is responsible for trimming of trees to maintain
clearance from primary electric lines and facilities
3.1.4 Planning arid Community Development Department is responsible for oversight
of all landscaping plans filed by the applicant.
3.2 Partnerships: Volunteers and/or community groups shall be important partners to
achieve objectives for urban forestry.
2 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
4.0 TRAINING
City staff shall receive training on all procedures listed in this document, including on-site classes
and/or training provided by Mendocino College and assorted qualified arboricultural professionals
on a regular schedule to ensure that proper methods are utilized.
All City of Ukiah staff performing tree care duties within the City's urban forest shall attend a
minimum of two training workshops annually.
A workshop for dormant care of trees will be held in the Fall/Winter months. A second workshop
will occur in the Spring/Summer to train for the growing season. Workshops will include, but not
limited to: proper seasonal maintenance; best practices for soil conditioning; proper pruning
techniques; and plant identification. Workshops will generally be held in the field and last about
two hours and will be run by a qualified arboricultural professional with expertise in best practices
for urban forest care.
5.0 POLICY GOALS
The Tree Management Guidelines focus on long-term protection of the City's trees and have been
developed for the preservation, planting, care, removal or disposition of trees, replacement
planting in parks, along streets and in other public areas.
The City of Ukiah intends that these guidelines and policies shall remain in effect, however, they
will be subject to change based upon arboricultural standards, community input and staff
recommendations. Suggestions for changes to the Guidelines must be submitted in writing to a
department director. They will then be discussed with community partners and staff and then
submitted to the City Council for approval.
6.0 GUIDELINES FOR TREE CARE AND MAINTENANCE
Staff and contracted professionals shall utilize International Society of Arboriculture's Best
Management Practices (ISA BMP) and/or American National Standards Institute (ANSI). A
Glossary of terms is included in Section 9.0,
Specific criteria as detailed in the ISA BMP shall be established and applied to for the removal
and/or pruning of trees located in or on City property. The same criteria shall be used to
evaluate the overall public benefit of the proposed work. In all cases, safety concerns shall
receive priority. In addition, priority will be given to limiting removal, increasing forest canopy,
arid preserving appropriate vegetation on park property.
6.1 Tree Preservation: The health and physical state of trees shall be maintained and
protected whenever possible. Instances not specifically covered elsewhere in this policy
include:
3 1 City of UkiaTree Management Guidelines
_
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
6.1.1 Conservation of Landmark Trees: These are individual trees that are considered
unique because of size, species, historical significance and shall be given extra
protections and consideration for retention. Refer to the Glossary of Terms.
6.1.2 Existing Trees: Staff shall change use patterns in root zones whenever practical.
For example: Vehicles parked or materials stored in the root zone shall be
subject to an education and/or enforcement campaign to reverse the damage to
the tree roots; pathways causing excessive compaction around tree roots shall
be relocated if other options are deemed insufficient. Fencing, boulders, logs
and landscaping are reasonable deterrents to reduce further damage and shall
be used whenever practical. Refer to ISA BMP Integrated Vegetation
Management.
6.1.3 Special consideration shall be given for unique situations. Every effort shall be
made to protect trees growing near underground streams.
6.1.4 Storm water flooding and sedimentation of drainage areas shall be properly
considered before tree removal.
6.1.5 The relationship of vegetation to slope stability will be a primary consideration in
all proposed vegetation management on slopes.
6.1.6 Diseased or Infested Plants That Pose Risk to Trees: Action shall be taken to
effectively decrease risk to other trees from pests and diseases. This may
include removal and destruction of affected materials, pesticide treatments
and/or alternative cultural practices. Other qualified experts shall be consulted
as needed. Refer to ISA BMP Integrated Pest Management; city of Ukiah
Integrated Pest Management Plan.
6 l � Damage, Vandalism and Illegal [u|�ing� Action shall betakenwheneverposs|b|e
. �
to investigate and prosecute vandalism and illegal cutting of city-owned trees,
Compensation for damages shall be sought based on the appraised value in
accordance with The Guide for Plant Appraisal as authored by the Council of Tree
and Landscape Appraisers.
6.2 Planting: Planning before planting can ensure that the right tree is planted in the right
location. Proper tree selection and placement prevents tree damage and costly
maintenance like trimming. Consideration of water requirements and climate and
surrounding infrastructure such as sidewalks, sewer lines and overhead/underground
power lines shall improve the chances for optimum growth potential. Refer to the City of
L&yah's Master Tree L,st; City of Ukiah Tree Planting arid Maintenance Recommendations;
ISA BMP Tree Planting;and ISA BM P Tree Support Systems.
....... ' �
4 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
6.3 Root Environment and Tree Root Zones: Refer to the Glossary of Terms. Whenever
feasible, a pro-active program of cultural practices shall be implemented to maintain the
health and vitality of City trees. Refer to ISA BMP Tree and Shrub Fertilization.
6.3.1 Trees in parks, fields and all other areas both developed and undeveloped:
6.3.1.1 Soil Compaction: Every effort shall be made to avoid the compaction of
soil in root zones and to encourage penetration of rainfall deep into the
soil.
6.3.1.3 Mulch: Organic material such as mulch and leaves shall not be removed
under the tree canopy.
6.3.1.3 Crews shall, when feasible and practical, establish and maintain the
areas under tree canopies free of turf and invasive plant species. The
use of native grasses and plants are encouraged, as are plants
associated with the trees above them. Special consideration shall be
given to oak trees and the use of drought tolerant plants near them.
6.3.1.1 Parking: Vehicles and equipment should be parked on paved areas,
streets and parking lots.
6.3.1.5 Pavement: The use of pavement within park and garden areas shall be
limited as much as possible, especially under tree canopies. Whenever
pavement is necessary the use of permeable materials is preferred.
6.3.1.6 Leaf Blowers: The use of leaf blowers is discouraged. Leaf blowers,
should not be used to blow debris with native soil.
6.3.1.7 Pesticides: The use of pesticides is discouraged. Please refer to the City
Integrated Pest Management policy.
6.3.1.8 Stakes: In the unusual situation when stakes are needed they should be
driven in outside the root ball. ISA BMP Tree Support Systems shall be
followed.
6.4 Construction around Trees: Protection devices shall be installed to protect the tree
and root zones when near or within construction zones. The root system extends at
least to the edge of the canopy or drip line of the tree with most of the fine feeder roots
active in the top few inches of the soil. These roots need air to stay healthy in order to
provide the tree with nutrients and water. This root zone shall be protected from
compaction, changes in soil grade, digging, or other disturbances.
Protective fencing and warning signage will be required around the root zone. All tree
protection devices shall be visible, we||'anchored, and approved in the field by the
Supervisor or designee prior to clearing, grading, or beginning of construction and shall
remain in place and maintained until the project is completed. Refer to ISA SMP
Managing Trees During Construction and ANSI Construct/on Management and Standard.
�
50 City h T Management Guidelines
TREE MANAG EM ENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
6.5 Consultation with a Qualified Arboricultural Professional: When planning and
designing a public improvement project the City shall seek the appte qualified
expert when the project involves or is near a tree or trees.
6.6 Pruning Standards: The latest pruning standards established by the International
Society of Arboriculture shall be used in the maintenance of trees and are detailed in the
ISA Best Maintenance Practice booklets. Refer to ISA BMP Tree Pruning, ISA BMP Utility
Pruning of Trees. Such maintenance will include:
6.6.1 General pruning for clearance to prevent injuries and to facilitate maintenance
and vehicle clearance.
6.6.2 Pruning dead, dying, and diseased sections to improve the health and
appearance of the tree and to prevent accidents.
6,6.3 Pruning for clearance around lighting and overhead lines.
6.6.4 Pruning back for authorized passage on service roads, walkways
and paths
'
6.6.5 Pruning requested by a private property owner. Such requests do not obligate
the Department to prune trees, shrubs, and/or vegetation, It is the responsibility
of the business owner to plan their signage so that visibility is not affected by
growing trees.
6.6.6 Pruning in park areas identified as places of illegal or inappropriate activity in
order to improve general visibility and increased police surveillance.
6.7 Birds and Nesting: Except in emergencies nesting birds or nests shall not be disturbed
or harassed by pruning or removal activities. To avoid nesting season such activities shall
occur between September 1st and March 31st. Fish and Game Code 3503: It is unlawful
to take, possess, or needlessly destroy the nest or eggs of any bird...'^ The Migratory
Birds Treaty Act of 1918 also applies.
6.8 Unnecessary Wounding: Because^topping^of�cescan cause permanent damage by
promoting decay, as well as unnatural, dense and weak brnchimg structure, topping
shall not be practiced or permitted except under special circumstances. Not only can a
tree sustain wounds to the branches or top, it can also sustain wounds to the trunk.
Therefore, these policies shall reinforce the protection of the trunk area from wounds
associated with a lawn mower or other equipment.
6.9 Hazardous Tree Management: Public health, safety and general welfare will be
maintained through the use of generally accepted professional practices of evaluation
and treatment to reduce risks to people and property from hazardous trees. Attention to
proper selection, planting and maintenance of new trees shall also be pursued to achieve
long-term risk reduction.
6.9.1 The City of Ukiah shall assess and manage the risk of tree failure within the
limits of available fiscal and human resources. Priority shall be given to locations
and situations with high probability of failure and high potential damage or injury
that may result.
6 City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
6.A.Z Corrective action for high hazard rated trees shall �
be reasonable and prudent and
may include:
• Moving any at-risk structures, equipment, fixtures or recreational sites
• Correction of the defect by pruning, cabling and bracing, or tree removal;
• Closure of the area
7.0 Tree Removal: The City shall provide 72 hours of advance notice of the intended tree
or trees that shall be removed by posting a sign at the work site when feasible. The sign
shall contain the reason for the removal of the tree and the appropriate city department's
telephone number that the public may contact for further information. Tree removal will
include:
7.0.1 Trees that pose substantial risk or hazard to the public, adjacent properties or to
public facilities.
7.0.2 Dead, dying or diseased trees.
7.0.3 Removal from properties being improved or developed under an approved �
design, however, prior consideration to retention shall be given whenever
possible. Preference is to retain existing healthy trees when designing any
development rather than attempting mitigation.
7.0.4 Trees that block trails, drains or otherwise obstruct the use and function of
infrastructure elements.
7.0.5 Trees on sites that were over planted by design or are crowded from natural
competition. As the landscape grows, the Supervisor with consultation with a
qualified expert shall selectively remove trees on a site to maintain spacing for
optimal tree growth and function.
7.0.6 Removal requested by a private property owner. However, such requests do not
obligate the City of Ukiah to remove or allow removal of any trees, shrubs,
and/or vegetation.
7.0.7 Consideration shall be given for providing trunk and limbs for service projects
such as constructing benches and picnic tables. The use of wood chips for
mulching material around trees and vegetation in the parks is encouraged.
7 UCityofUk�hN1�n-=-Management
G-ide|ines
o Tree
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
7.1 Tree Replacement: At least one tree shall be planted for every tree that is removed
from City property. Replacement tree species shall be selected so that overall mature
canopy volume will be maintained or increased. It is preferable to plant the replacement
tree in close proximity to the original tree's location. The replacement tree may be
located elsewhere, if local conditions contributed to the previous tree's failure (See
Section 6.2), New locations should be found on the same site or in the same
neighborhood at a location of similar or greater va|ue. Preference shall be given for
planting native trees whenever feasible.
7.2 Replacement Plantings The City shall undertake the task of replacement plantings to
mitigate the effects of vegetation removal and to reestablish the landscape and increase
overall mature forest canopy. The City shall determine the species of tree to be planted
on City property and the planting location. Every effort shall be made to select a species
compatible with the existing tree plantings on the street, (the neighborhood idenhty), the
maturity of the trees, space available for growth, the presence of underground and
overhead utility lines, utility poles, streetlights, driveway approaches and fire hydrants.
7.3 Phasing: The City of Ukiah when appropriate shall consider a phased approach to
vegetation management to reduce potential short-term negative aesthetic and/or wildlife
habitat impacts (associated with such actions).
7.4 Wildlife and Habitat: Trees and forested areas are recognized as important habitat for
native wildlife and providing vital wildlife corridors. Trees, undeveloped landscapes and
creeks will be managed to optimize them for wildlife habitat. Refer to the City of Ukiah
Creeks Maintenance Policies and Procedures.
8.0 SUMMARY
These guidelines are set in place to enhance the urban forest within the City of Ukiah. As
industry standards change in regard to tree care, this document shall remain flexible to
incorporate needed changes.
K
8 U City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
9.0 GLOSSARY OF TERMS
For additional definitions, refer to the International Society of Arboriculture Best Management
Practices
9.1 Developed landscape is property that has been graded and/or planted, and
contains plantings that are distinct from typical native forest. These active
and/or passive recreational landscape areas are routinely maintained by park
staff for public use. Developed landscapes shall include, but are not limited to:
lawns, athletic fields, boulevards, golf courses including pitch and putt, lawn
bowling greens, play areas, squares, places, triangles, and swimming beaches.
9.2 Hazardous Tree is a tree that can be predicted to fail and has a high
probability of striking people or property causing injury or damage.
9.3 Invasive exotic vegetation consists of species of plants that are not native to
our region and exhibit aggressive growth to the exclusion of native or planted
landscapes and wildlife.
9.4 Landmark Trees are individual trees that have been designated as unique
because of size, historical/commemorative association, and distinct form, as an
outstanding specimen or are important for wildlife habit. Such trees will be given
extra protection and consideration for retention.
9.5 Topping is the removal of the terminal shoot of a tree to a stub or lateral
branch that is not sufficiently large enough to assume a terminal role or cannot
be expected to achieve wound closure to inhibit decay.
9.6 Tree Failure is the breaking and falling of a tree or any substantial part of a
tree. This does not include falling leaves or fruit.
9.7 Tree Root Zone is the area from the trunk to the drip line or the edge of the
unpruned canopy around a mature, uninjured tree or the anticipated root zone of
a young tree
9.8 Qualified Arboricultural Professional is a tree care professional with a
minimum of two years experience in the evaluation and care of trees in
combination with a professional license or certification that measures minimum
competency in relevant subject , including protection of public health, safety and
welfare. Acceptable titles include Certified Arborist, Registered Consulting
Arborist, Registered Professional Forester, and Landscape Architect.
9.9 Undeveloped Landscape is property that contains native or volunteer (self-
propagated) plants and is not intended for recreational use except along
designated trails. Undeveloped landscapes are (usually) not as intensively
maintained as developed landscapes.
- 9 U City of Ukiah Tree Management Guidelines
TREE MANAGEMENT GUIDELINES AND POLICIES
FOR THE OPERATION AND MAINTENANCE OF CITY PROPERTY
10.0 ADDITIONAL RESOURCES
Additional City and other tree-related documents that incorporate tree guidelines are available
electronically through the Intranet. The Department Directors shall provide the The International
Society of Arboriculture Best Management Practice booklets, American National Standards
Institute related documents, and Mendocino County ReLeaf materials to their employees.
These documents are:
• Municipal Code Article 2, Chapter 5, Number 5420 Street Tree Policy, Purpose and Intent
(Ordinance 869, adopted 1987)
• Community Forest Management Plan
• Tree Protection and Enhancement Policy
• Tree Planting and Maintenance Recommendations
• Master Tree List
• Tree Protection During Construction
• Integrated Pest Management Plan, Community Service Department
• Creek Maintenance Policies & Procedures
• Form Based Zoning Preservation Tree List (in progress)
• General Plan, Open Space and Conservation Element, adopted 12/6/1995; amended
6/16/2004
• Landscaping and Streetscape Design Guidelines
• Commercial Development Design Guidelines
• International Society of Arboriculture Best Management Practices (ISA BMP): Managing
Trees During ConstructiOn, Tree Pruning;Integrated Pest Management; Tree Support
Systetns, Utility Pruning of Trees, Tree and Shrub Fertilization; Tree Planting; Tree
Inventories;Integrated Vegetation Management
• American National Standards Institute (ANSI): Construction Management Standards
• Mendocino County ReLeaf Tree Care Guide
• Hillside Ordinance 9135
~�~ 1uUCity ofUkiah TreeK8anag Guidelines
EXHIBIT "E"
CREEK MAINTENANCE POLICY GUIDELINES
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as alead worker clearing debris, planting trees, and at times, watering
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fun with his work. During the springtime one yearwhen the water was
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......._.
Table of Contents
Pr�f�[�..—..—_.—.—,-------------_--.----_—'—...----4 �
UW�hCr��k�----------_-------_--..-----_._-------5
The
The Ukiah General P1an--..—.-----..-----...........-------_---.8
Guk1ingPhncioke�'—_------------------------------_---''8
Creek Maintenance
Vegetation
Management
Culvert and Bridge Maintenance
Pn���d�r��----------.—_-----_—.-1�
Garbage and Rubbish Removal ProcedVres----...--.-----.--------.11
P���ip�ntS-----------------..-------.----.--.13 �
Append
ix A - List of Important Ukiah Riparian Vegetation-------------..14
Appendix B — Photos of Common Invasive Plants in Ukiah .......................................15
Appendix
Appendix D — Fish and Game Notification and O &A----------_-----17
Creek Maintenance pmeceps and Procedures 3
May 2010
Preface
This document was prepared by the City of Ukiah Paths, Open Space and Creeks
Commission (POSCC) at the direction of the City Council. It was prompted by citizen
concerns regarding how the local creeks were being maintained for flood control
purposes. The primary concern centered on the amount and type of vegetation that
was being removed and that the health and ecology of the creeks were being damaged.
The POSCC worked closely with the City Department of Public Works, Department of
Planning and Community Development, the Community Services Department, and the
Friends of Gibson Creek. Information was gathered about how the work crews
performed the vegetation removal, how they were supervised, what the City's needs
were for flood control, and what other communities were doing to manage and maintain
creeks. The POSCC members reviewed the City's General Plan, Creek Master Plans,
State Department of Fish and Game rules and regulations, and other documents in an
effort to understand the big picture in regard to local creeks. They also toured one of
the creeks with a lead crew member from the Department of Public Works to hone in on
how the crews operated and to learn more about the need to control flood waters.
The Friends of Gibson Creek participated in the review and editing of the document,
provided technical information, and assisted with its final production.
This document establishes the policies and procedures for the City crews and other
agencies and organizations to follow when performing creek maintenance activities,
including vegetation management, culvert and bridge maintenance, and garbage and
rubbish removal. It strikes a balance between the public health and safety need to
control flood waters and the community goal of protecting and restoring the local creeks
and their riparian corridors.
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Creek Ma nen nce Policies and Procedures 4
May 2010
Ukiah Creeks
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Creek Marritenanc,e Polices and Procedures 5
May 2010
1
Orrs Creek: Orrs Creek is the largest creek running through the City of Ukiah to the
Russian River, It has historically been an important waterway for the City, Once it was
a healthy and complex tributary to the Russian River, supporting a wide variety of
wildlife, as well as a strong anadromous salmonid population. As it passes through the
City, Orrs Creek no longer supports the diversity of wildlife and native fish populations
that it once did. However, the California Department of Fish and Game believes it may
be possible to rehabilitate the Creek so that it can once again provide spawning grounds
for salmon and other native fish populations. Recently, mature and hatchling Steelhead
Trout have been observed in the creek.
Gibson Creek: Gibson Creek is a tributary to Doolin Creek, a tributary to the Russian
River, a tributary to the Pacific Ocean. It drains a watershed of approximately 2.77
square miles. Elevations range from about 584 feet at the mouth of the creek to 2,772
feet in the headwater areas. Hardwood forest dominates the watershed. The watershed
is primarily privately owned, Steelhead trout (Oncorhynchtis mykiss) are a threatened
salmonid species present in the Gibson Creek watershed. (From CDFG Gibson Creek Inventory
Report,2005)
Doolin Creek: Doolin Creek is a tributary to the Russian River, a tributary to the Pacific
Ocean, located in Mendocino County. It is a third order stream and has approximately
4.26 miles of solid blue line stream according to the USGS Ukiah 7.5 minute quadrangle.
Doolin Creek drains a watershed of approximately 2.63 square miles. Elevations range
from about 587 feet at the mouth of the creek to 2,730 feet in the headwater areas,
Hardwood dominates the watershed. The watershed is primarily privately owned,
Steelhead trout (Oncorhynchus mykiss) are a threatened salmonid species present in the
Doolin Creek watershed. (From CDFG Doolm Creek Inventory Report,2006)
Mendocino Creek: Mendocino Creek is much smaller than Orrs, Gibson and Doolin
Creeks, and is not a blue line stream according to the USGS Ukiah 7.5 minute
quadrangle. It is approximately 3.5 miles in length and flows from the west to join
Doolin Creek at Talmage Road. The two creeks coalesce and then join Gibson Creek at
Babcock Lane and flow to the Russian River.
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second order stream Where two second order streams meet a Third Order Stream results
Creek Maintenance Policies and Procedures 6
May 2010
The Process
After a series of discussions with concerned members of the public and City Staff, the
Paths, Open Space and Creeks Commission (POSCC) identified issues, conducted
research, discussed solutions, and gave direction to Staff to prepare a preliminary draft
set of policies and procedures based on their thoughts and conclusions. The preliminary
draft was prepared and submitted to the Commission for review and editing prior to the
distribution to interested members of the public, agencies and organizations for review,
comments and suggestions.
The Friends of Gibson Creek submitted a comment letter with suggested revisions to the
document and attended a series of meetings with the POSCC to discuss their
suggestions, The POSCC agreed with many but not all of the suggestions, and directed
Staff to make changes before presenting the document to the City Council for discussion
and possible adoption.
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Creek Maintenance Policies and Procedures 7
May 2010
The Ukiah General Plan
The Open Space and Conservation Element of the Ukiah General Plan calls for the
protection and restoration of the local creeks both for environmental and flood control
purposes. The Summary of Major Findings for creeks and streams begins with this
statement:
"Creeks and streams provide spiritual, aesthetic, and material sustenance to human and
other resident species and must be preserved, or where necessary, restored as corridors
of riparian vegetation and habitat within both the urban and rural areas. Creekside
greenbelts can be used to contain and define city neighborhoods and enhance air
quality. The creeks provide drainage channels for groundwater recharge, domestic and
agricultural water supply, flood mitigation, and fish and other aquatic life.
Guiding Principles
The Guiding Principles for this document include maintaining a healthy tree canopy and
natural riparian zone along the creeks; insuring that the creeks flow cleanly and provide
habitat for fish populations; and reducing the potential for flooding during storm events.
Its aim is to preserve current healthy riparian areas while providing practical
maintenance guidelines to manage flood waters.
Creek Maintenance Policies
The following creek maintenance policies are intended to address and fulfill the General
Plan vision for the preservation of creeks and streams, and to guide City initiated creek
maintenance activities,
This document is not intended to provide guidance and direction for creek restoration
projects such as tree planting, bank stabilization, and retaining wall repair. Its intent is
to guide creek maintenance activities so that creek and riparian vegetation are
preserved and enhanced and flood waters can be controlled.
Policy 1: Creek maintenance activities shall not discharge pollutants or deposit new
material into the creeks.
Policy 2: Creek maintenance activities shall not result in modifications to the
natural flow of water or result in a reduction of the water carrying
capacity of the creek.
Policy 3: Creek maintenance activities shall not result in increas-• flooding.
Policy 4: Creek maintenance activities shall not adversely affect the Riparian
Corridor, including Riparian Vegetation, animal wildlife or degrade its
visual appearance.
Policy 5: Creek maintenance activities shall not degrade the visual quality & natural
appearance of the riparian corridor.
Creek Maintenance Policies and Procedures 8
May 2010
| �
Policy 6: Creek maintenance activities shall not endanger public orprivate
property.
Policy 7: directlyCreek maintenance activities shall not vOrindirecdvUlreabenthe
_-'
public's h���hor ��fetv.
Policy 8: Creek maintenance activities shall not conflict with any Federal
Emergency Management Agency (FEMA) regulations for floodway or
floodplain management.
Policn9: The Director of Public Works, Director of Planning and Community
Development, and Public Works Staff Crew Supervisor shall meet annually
with the Paths, Open Goace, and Creeks Commission and any interested
group, organization, or citizen to discuss issues and problems, and to
sound-board solutions.
Policy 10: Residents within 100 feet of planned work in a creek or on a creek bank
shall receive 72 hours advance notice of the work when feasible.
Vegetation Management Procedures
Active management along the riparian zones of Ukiah's creeks is required to ensure that
storm water runoff is not obstructed and that flooding does not occur. However,
vegetation removal must be performed with care so as not to damage the natural
ecology of the creek. The following vegetation management procedures are
established for City Public Works crews or contract providers performing vegetation
management in the creeks:
1. Prior to the start of the rainy season, perform creek reconnaissance to identify
obstructions to storm water flow, and document accordingly.
2. The City shall apply for and secure all required permits from the State
Department of Fish and Game and any other permitting agency prior to
commencing work.
3. City Public Works Staff Supervisor shall meet with City crew or contract
provider to discuss the required creek maintenance policies and procedures.
Ensure that crew supervisors understand the policies and procedures and how
they apply to the specific job being undertaken.
4. The City shall provide direct supervision to all City crew and any contract
providers to ensure that the creek maintenance policies are not violated.
Copies of the Policies and Procedures shall be provided and explained to all
workers.
5. Every effort shall be made to preserve all native riparian trees. No tree shall
be removed unless it creates an obvious and significant obstruction to storm
water runoff, is in imminent danger of falling and obstructing future storm
Creek Mart1enance Policies and Procedures 9
May 2010
water flowsor significantly reduces the carrying capacity of the creek. The
City Engineer shall have final authority to determine whether an obstruction is
obvious and significant.
6. Before any tree is removed, the City Staff Supervisor shall consider the
necessity of removal, and whether or not its removal will negatively impact the
health of the creek.
7. The pruning of trees shall be limited to branches that create an obvious and
significant obstruction to storm water runoff.
8. City Staff Supervisor shall perform routine monitoring of City crew staff or
contract providers during the work days to ensure that the creek maintenance
policies are not violated.
9. Vegetation removal shall emphasize non-native species such as periwinkle
(VinCa major), Himalayan blackberry, pampas grass, English ivy, giant reed
(Arundo donax) and other species. Removal techniques shall be performed by
tarping, mowing, root removal, use of hand tools and small machinery and
equipment. The use of herbicides shall not be permitted within 25-feet of the
riparian corridor, unless it is determined to be the least damaging technique to
remove exotic plants.
Culvert and Bridge Maintenance Procedures
Periodic inspections and maintenance of culverts and bridges are necessary to remove
obstructions that cause the back-up of storm waters and localized flooding. Gravel has
historically been removed from culverts at the direction of the State Bridge Inspectors to
preclude damage to the metal culverts and ultimately the bridges. The following
procedures are established for culvert and bridge maintenance:
1. Prior to the rainy season, perform creek reconnaissance to identify obstructions
to storm water flow, and document accordingly.
2. The City shall apply for and secure all required permits from the State
Department of Fish and Game and any other permitting agency prior to
commencing work.
3. The City Staff Supervisor shall meet with City crew staff to discuss the City creek
maintenance policies and culvert and bridge maintenance procedures. Ensure
that crew supervisors understand the policies and procedures.
4. Remove all logs and debris that are blocking culverts, lodged against bridges, or
causing a significant obstruction to the flow of storm water.
5. Gravel shall be removed from culverts and redistributed in the stream channel
pursuant to the techniques and procedures established by the State Department
of Fish and Game.
Creek Maintenance Poticies and Procedures 10
May 2010
6. Routinely monitor all culverts and bridgesduring storm events and remove logs
and debris that are obstructing the flow of storm w
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Garbage and Rubbish Removal Procedures
Garbage and rubbish are discarded near and in the creeks and cause damagensto to thethe
creek ecology. These discarded materialsalsoaccumitygroupsulaetoemamndunformobstruetio
flow of storm water. The City crews and dedicated occasionally
remove garbage and rubbish from the creeks when availableto
from
oosm creeks:. Thefollowing
procedures are established for the removal of garbage and rubbish
e
1. City crews shall perform annual creek clean-upstocityremshoavlel encourage
obidentified
and
obstructions before the start of the rainy season.
The
support volunteer creek clean-up efforts.
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Creek Maintenance Policies and Procedures 11
May 2010
Shopping Carl:in Orrs Creek
2. Identifiable items such as shopping carts shall be reported to the City Code
Compliance Coordinator who shall contact the owners and notify them of
possible violations of the Ukiah City Code,
3. Support the efforts of community groups, schools, and others who organize
volunteer creek clean-up activities,
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I 1 lh '111111„ 1011 111' ,
11„,,1 :1-'1111 ,11"11111 I
Gibson Creek cleanup
near the Ukiah Historic Train Depot in 2003
Creek Maintenance Policies and Procedures 12
May 2010
Project Participants
Ukiah City Council
Benj Thomas, Mayor
Mari Rodin, Vice-Mayor
Phil Baldwin
Mary Anne Landis
Doug Crane
John McCowen (Former Member)
Ukiah Paths, Open Space and Creeks Commission
Bob Neale, Chairperson
Beth Lang, Vice-Chairperson
Suzanne Farris
Jamie Connerton
Hannah Bird
Howie Hawkes (Former Member)
Lindsey Leland (Former Member)
Dan Holbrook (Former Member)
Friends of Gibson Creek
Linda Sanders
Susan Knopf
Bruni Kobbi
City Staff
Charley Stump, Director of Planning and Community Development
Tim Eriksen, Director of Public Works/City Engineer
Sage Sangiacomo, Assistant City Manager/Director of Community Services
Jerry Whitaker, Public Works Supervisor
Creek Maintenance Policies and Procedures 13
May 2010
APPENDIX A
List of Important Ukiah Riparian Vegetation
Trees
Valley Oak (Quercus |obata) (4O''125')
Garry Oak (Quercus garryano) (85°-0O')
Interior Live Oak (Quercus wislizeni) (25''75')
Black Oak (quercus heUoggi) (3O'-8O]
Fremont Cottonwood (Popu|usFremont) (4O''1UO')
Black Cottonwood (Populus trichocarpa) (40-100')
California Black Walnut (Jugiana) (30'-70')
Oregon Ash (Fraxinus latifolia) (Foragona) (30.-70)
California Bay (Umbellularla californica) (20-75')
Redwood (Sequoia sempervirens) (100^'340')
White Alder (Ainuarhombifloio) (4Q''1OO')
Box Elder (Acer negundo varoa|ifurnioum) (2O''4O')
Big Leaf Maple (Acer macrophy|ium) (3O''1OO')
Willow species (salix spp.)
S laeviQeto (Red mrSmooth Willow) (15'-4O)
S |osiandna (Yellow orBlack Willow) (the inland spj (15'45')
3. kasio|epis (Arroyo Willow orWhite Willow) (1O''3O')
S hindsiena (Sandbar Willow) (5°-25]
Other possible Willow species: S. mackenziana and S. melanopis
Shrubs (understory for wildlife cover and corridor)
Coyote Bush of Chaparral broom (baccharis pilularis var, consanguinea)
Blue Elderberry (Sam bucus caeru lea)
California Wild Rose (Rosa californicia)
California Hazelnut(Corylus cornuta var. californica)
Gooseberries & Currants (native Ribes spp.)
Snowberry (Symphoricarpos rivularis and S. ainus)
Vines (understory for wildlife cover and corridor)
California Wild Grape (Vitisca|ifomica)
Twinberry or Honeysuckle (Loricera involucrate)
Rubuaspp.. Sa|munbeny (R. apectabUio). Thimb|eberry (R. parviflorus)
California Native Blackberry (Rubus unsinus
Creek Maintenance Policies and Procedures 14
May 2010
1
APPENDIX B
in Ukiah
Plants Common Invasive
t
Ph() s of Comm
Photos
, . .
v .
Ludwigia
I d
10,
Periwinkle(Vinca Major)
IIMIl0 ), 04w
oqv ,vJf., ,, ,,,,, $
) rop(H
0 4 ' 1. . 4,,orf 1 fr IIIR
rilackberry
Himalayan '
' 1 1
Gorse
oieor,/ / 1p
ii
'.0
do ,,,„,,
English Ivy
Afg:40:* 01"' '1 I II
Pampas Grass
Creek Maintenance Policies and Procedures 1 5
May 2010
APPENDIX C
List of Creek Related Documents
1. The Riparian Vegetation of Ukiah: A Preliminary Discussion of the Ecology of the
Ukiah Valley in View of Renaturalizing our Streams. Mark Albert, California
Native Plant Society, April 1992.
2. Ukiah General Plan Open Space and Conservation Element, City of Ukiah, 1995
3. A History of the Salmonid Decline in the Russian River, Steiner Environmental
Consulting, 1996
4. Orrs Creek Habitat Enhancement and Flood Control Study, City of Ukiah, 1999
5. Orrs Creek Stream Inventory Report, State Department of Fish and Game,
(Draft) 1999
6. Gibson Creek Habitat Enhancement and Public Access Study, 2001
7. Doolin Creek Enhancement Plan, City of Ukiah, (Draft), 2003
8. Doolin Creek Stream Inventory Report, State Department of Fish and Game,
2005
9. Gibson Creek Stream Inventory Report, State Department of Fish and Game,
2006
10. City of Ukiah Tree Protection and Enhancement Policy, 1993
11. City of Ukiah Community Forest Management Plan, 1994
Creek Maintenance Policies and Procedures 16
May 2010
APPENDIX D
State Department of Fish and Game
Notification Requirements
and
Questions and Answers
Fish and Game Code l"FGC")traction 1602 requires any pawn,*talc or raeat govenitmerral agency,or
public utility to norify the Department of Pith and Game("Department )before beginning any activity
that will do one or more of the foIlowng
I) Substantially obstroll or divot i natural flow of a river,stream,or take
2) Substantially Chine the tied,ithattitei,or di of a liver,stream or taut
3) Use any materiel from the bed,cinnel„or bank of a river,.SETC1111,or lake.
4.) Opole,or dispose of(lentil,wane,or other material containing crumbled,flaked,or ground
pavement where it can pass elm a over,ureain,or lake„
Kie section 60.2 applies to all perennial,inteateuent,and ephemeral,riven,streams,and lakes to the
crate if you are it certain that a particular project requires notification,the Department reeonwineods
that sou norib.
Nate:Although apemon Ott'urt"than the app at may carrovirt47the inneqfienterm, vr"'or"..yrofr" onyl
in rhis dOenthent refers to the applicant pospashretJi projeo hevoltsr the ap, teem will he responsible
far slatunitang and signing the rocualcanon.
NOTIFYING THE DEPARTMENT
To curdy the Department of any of the activities described above,complete the foltiming aterm
Step 1:Complete Mt Notnfication of Lake Of.StrratuutIod Alteration firm(Form FO 2023(Rev 7-06))
("notification foie).See fart It for instructions to complete this Arm
Note: the project'Is part of a limber harmst plan("THP"),you wry notlfr Mc Department by
submith'pg the THP trial conect fee to Me Department regional office Mar server the cower
where Me proyerd will take pleats In that ram,you do nor need to IPthittit a weilicazion jaw,
provided Me TM'includes,at o minimum,the irsftwmatian listed in and Game Coda hernon
16/
Step 2:Deleitathe the notitleafelm ice that will seed to tic submitted with the completed nottlication
form or Tap by referring to the cricloaed fee schedule, Notification fears cover die rtepartinentbt
costa to process tunifien Mina anti prepare Lake and Sitteintherl Alteration Agreements
igreemenzil,
Step 3:Submit the completed notification form„or the fliP,with all required cockenares end fees to the
Department regional office that&MOM the courtly who=the project will occur,
Noe:lithe maVielatiovn relates to:ember harvesting activiticr in Humboldt or Del Nome Comity
or ate tsr pot/on eirriniry CStrfeiry the ototificyarion mast be.submitted to the Depastmem's
Northern California and North CCZISIL office hr Eureka rather than Redding .1'f you are not rune
whethee the Eureka or&lifting fel/c'will re'rielV your inottlicotion or THP,contact a4PIRer Vire
Mr guidance to avoid any May ut peacem Org.yore ataifieertion or SUP.,
NO1IFICA"110Pd REOUVREMENr Paint 2 ot Moe.OrrOd
Creek Maintenance Policies and Procedures 17
May 2010
• „„„„„„„,„
Northern California and North Coast San Joaquin Valley and Southern Sierra
(Region I—.Redding) (Region 4)
LSAA Program LSAA Program
601 Locust Street 1234 East$1111W Averiu
Redding,CA 96001 Fresno.,CA 93710
(530)225.2300 (559)243-4005
Northern California and North Coast South Coast
(Region I—Eureka) (Region 5)
LSAA Program LSAA Program
619 Second Street 4949 Viewridge Ave
Eurcka„CA 95501 San Diego,CA 92123,
(707)445-6493 (858)636-3160
Sacramento N'alley and Central Sierra Eastern Slierril.and Inland Deserts
(Region 2) (Region 6)
LSAA Program. LSAA Program
1701 Nimbus Road 4665 Lampson Avenue,Suite.1
Rancho Cordova,CA 95670 Los.Alainitos,CA 90720
(91.6)358-2900 (562)430-7212
Central Coast
(Region 3)
LSAA.Program
ing address:
Post Office 13ox 47
Yountville,CA 94599
&reef addtfIS:
7329 Silverado Trail
Napa,CA 94558
(707)944-5520
Creek Maintenance Policies and Procedures 1 8
May 2010
„, _
Questions and Answers
1,Whim metal I notify the Department?
Fish-arid Game Code erection 1I302 requires any psarsorr,sista or theta governmental a oncy ar
public,utility to notify the Department before beginning any activity that wilt do one or more of the
following, 1)Substantially divert or obstrucl;u,a noturai flow of any river,„stream or lake,2)
suhrr,t.-antlotty change er use any°vials reit from the bed,channel,or bier*of,any river,stream,or
hike„or 3)1 I *sit or dls,rse of debris,waste,or.,r';her material containing aunt/bled,IfaNaed„or
gre o,i!•pavement where it may pass Into any river,stream,or lake,fish and Game Code section
1002 applies to all r arnrmniial,wntrannitfervt„and ephemeral rivers, rutreeirns,and hakes In the thorn if
you are not certain that your proposexl activity requires notification,the Deparrm lit recommends
that you notify.
2,,How do I notify t .a Department?
to order to notify then De rimoa-srl,a person,stale Snu local goo'rnnoenta l agency,or public uhtrty
must su ii Hit a complete notification package and fee to the Department region a office that
rets the county when the activity will take place„The null t° package is aver ie from
Department r;m i , a office and the Departments weber,
sewer dig.cagovalb''OOlnehlicattton,;wi,g.html."the fa heul - acUury Hll 5 in hid 14 of the
California Code of Regulations,-is inclrrcted in the notification' fie.The Depertrnen;t"s region
offices ,rid the counties they m;rve are list,,a In the notification pa dkayer arid on the Departments
website at oekx,clfr ai'tl 9 Ili`t1, orrif l frr,r1f•
3.Whet happens after I notify the Department?
After you notify rho antinomy the Department will dotorrrrirmra whveth r your nelifacalaort pauxrage
tit complete.The Department will make ails eteterrrvtnatkan villain 30 calendar days of receiving e
notification package if you are applying for a rmguiaor agreement QI,e,,arm agreement for a term of
live years or less).,tf thr,r^motlfia atiesm package as Irecornpl"te,the aJ.artmment will contact,you and
specify i • information you need to provide to mntae it complete The Deportment writ mat r,rocoes
your notification package until it receives the additional information. if your notification package is
conipllete,the Depositor rit wilt process It as described srrIOW,The 30 4ay time period does riot
apply to rioeficatlons for Ping-term agreennenrs(I.e agrees-rents for a terra eater(herr five
years),
After the Department reserves r complete notification p acka ,it will deterrr>rane wrmoth ra wilt
need a Lake or Slrearnbed Alteration minent for yaw ract'ivIty,An a eernent regcaIred If
tt a activity could srkiswl'aarvltalhy adveretaly affect en existing fffh a,m wtl+r e resource, if an
agreement is required.the Department with conduct an onsite Ins curs If necessary,and submit
a clr.,ft a�L .rmdmrrt to you„The draft agr g ant will ieneiudo m astirbu pro Arise rind rwlditfe
resources while conducting the prefect, Of you are t~awpi im g for a regular agreement,the
Department wit su it a rrm'aft agreement to n are catend r days sf notification is
complete.The 60-day time period will not b.* until your notification its ole The 60 a r±y
time period eo ,,s not apply to notifications for king-teem tgr'eementd.
After you receive the draft agreement, °car will have 311 calender N§•ye to meaty the Department
whether the measures in the dr-aft atraerrvant are acceptable.If you agree with the measures
Included in fire d ft agrererrrertt you wtllu n' 1 to sill the agreement and r„rn ti It to the
D ra tmenl,If you 1' agree witty any measures In the draft a eemeat,you musst,notify the
Dept ;inert In writing and specify the measures that are riot acoaptair,em, Upon written request,
the Deportment will meet with you within 14 calendar clays of receiving the ev,aest to resolve the
disagreemento U you fag to respond,in writ nig,within tou calender nays of recelvlati draft
a a„t,the i)epartment may withdraw that agreemrernt.
t” A i Rawirodrbd ru
Creek Maintenance Policies and Procedures 19
May 2010
After the Department receives the signdraft aprer 'neat,it will rn r.ke 4 brief by 'rill g it
(However,the Department will riot sign the agreement until It receives your notification fee and
oorir es with r a California Ernvirorwnentai Quality Act(Pub.Resources C n,° ,§21000,tit q.)
(see""4" low).Alter you receive the final agreement,you may• nin the pros w,>¢the a«c;aernent
cove ,amid id"you have obtainany other ivorisisary lac ,eta „and federal aullwatxatret rrs.
it you disagree with any measures in the draft agreement and you and the'*apartment cannot
reactive the dl, ,fr.eement informally,you may request an arbitration pmriel td resolve lyron%
disagreement,ti you request arbitration,a panel of arbrtraters will be established urn in 14
lender day's of receivlrug the request The panel will comprises three sona your
representative.,a C+reartment representative,and a third person mutually•creed upon by you
and the partment who will serve as the panel's Chalir, If yon real aie Department c acv eil rrgre
upon the third person within the 14-day If lad,a court will appoint the third person."The third
persrarra must have scVentiific e relevant tot fish a,r wildlife resources your prcould
affect and to the measures in the draft .P•reernent that are In rispurte,Each party will be required
to pay the expenses of their eantoc a t representative and pay one4ealf Ma expense, of lite erllid
person.-1"1, par, 'i Will issue a decision within;14 days alter it is established,Thedecision must be
based on t »,hest scientific Information reasonably available at the time of the ar itra+t.n,amici will
be issued pan the fors of a final a maniere,The decision will bhr„-a ng on you and the
DopbnCment unless you or the Department success n pity pelt e• a court to correct or vacate t,
nrar C'iBiMon. '�
The lune periods descraa r above may be extended at r time by mut m' • reement_
The notl lion page explains how to complete the notification paekey•and I"''oa agreement
process.
4, Does the Department need to comply vriith other stale taws or regulations fore
issuing a Lake or Sttreermrbed Alteration Agreement?
Yee,The Departnnar t must comply with Mine 'California Environmental Quality Act(CEQA)(Pub.
Resources Code,§2101X1 et seq.)e.r,fwae It may Issue a final Lake or Slreambeed Alteration
Agr w n,rn-r,§,Issuance of a final Lake or Strearmbed Alteration Agreement ocru rs after the
Dopartntenl receivers a*all tach or Slreemhed Altercation A5;,eoernent fioen the it >rllaza,nt aria the
Department sl«,a all hr many instances,the apartment will receive a signed draft Lake or
Strearn#ni Altar 11 Aar /talent from an applicant before the in a agency has fully complied
with CEQA.In those instances,the Department must wait for the lead iencry to fully comply with
CEQA before it natty sign the rtaaaft Lake or Slreambod Alteration Agreement,thereby makes.it
final.
rider CEQA,the lead a ncy"is ,rrie local or state f ivrernmental ageri y that has the principal
responsibility fur carrying out er ariarrovtrig the aacbvit,y^„AM other local or state agendas with
discretionary appro'a1 turf rodty are'responsible ,ancler,"
The teed agency must determine first whether the activity is exempt.from CE A.if the activity is
not exempt,time lead agency must prepare air eravironnirntcal document,which will l nef olive
declaration a rnitigar d negative declaration,or an envtro+nment. Impact r awe .A le w'-'agency Is
entitled to recover all of its CEQA-refit;r!coats from die applicant. if the Department as the
lead agency for the scthvrty your draftagreement covers,it will instruct you to submit an initial
deposit to cover as initial CttQA-reiw pad costs,The del slt and any fu macer CEQA-rally a e masts
will be in addition to your notification fee..
If the Department is a res',arable agency„you must it with your notification packrtre a«n y
of any document perm ed by a,r lead agency pursuant to CEQA,of one already has been
prepared.You meat also o«entify in your notification package the i•._;d, atiency.Also,Fir h and
Gama Csection 111„111 requires of a pond eyency to wheel a fee on „',half of time '• 'rtrrent
whenever the lead,agency p .,ru ,es an environmental document,unless the activity Is oxer,ars
OAi! 2 Lrowved ra'YFt
Creek Maintenance Policies and Procedures 20
May 2010
from tiu„r fue. CurrentCEQA rema aro fouruu tri Fish and Game Code Sechcin 711,4,av I uut
uikiffif raitou�uu,
For a detailed explsnetlon of CEQA,you urr„o ild consult IN�Iia stag itself,the CEP u.,Guidelines
(Cal, Cade ergs. tit, 14,§ 1 quo et seq.) R.at umpll.u uu'ant CEQA, CF QA'1„nd irs and 1
strides.CF QA the CEQA Guider ro r vale r at++wwuw, rers.ca^you hap, nen
S.Should I contact other governmental agencies regarding my paroponsed activity?
Dir-ending uit the acttvnty you are praposs t,In addition toe Lake or Scree/elided Alteration
Agreement you fright need io obtain a permit,agreement or other aulhcxi,auluon from one or
more governmental agencies,You should first contact your city and county planning d ri uu us
Ia determine whether you at ier ob r on any local permits,l"it+e Slate and fed ru al ern ma Its ,s,,l
below might etso have permitting authority over your activity,You should contact these 'es
if you ate,not feiniiler with I u Lir pecreltlfng ruu uterirements,
State uiuenc wa-
o Coastal Conarrostsion
Deparirow=nt of Conservation
„°r 11epartraiarmt of'Forestry
• Department of Water Resources
,ir Ilonal Water Qu tlty Control Boards
o Stare Lands Conlinisskw
State Water Resources Cone-na oor'd
Federal agencies
o NOAA Fstreries
uU.S Array Corps of Englinnerm
r) U S.:Fiske ut N ud knife Service
U.S.For Service
tl,Do I need to notify the r upe;rtmrent or obtain a Lake or Streembed Alteration Agr a iamord
for emergency work?
You do not need to notify trio Department or obtain a Lake or Strearntued Alteration AAgrr,uuu uit
before begrl ,m rig the following emergency work:':1)inane w le errmergenvcy week necessary to
Prefect fife or prw a r;„2)Iran e1" e eine r'tyency re*u to public a u ce tacitfiii s necessary to
martian service as a result of a disaster In an area in which the Governor has proclaim a ate
of emergency;and 3)emer, r ;:y'prod, 'fs aeaderrteken„carried out,or mmoloved by a stems or ior�-,u
wovetnrnenteai agency to maintain,repair,or restore an existing highway„within the existing right
of-way of the highway,that h en darn *ed u a result of fru r,fluid, r Farm,,r,mrthquek m,land
subsidence,graadrral earth movement,or Ilandsruie,wmttwrr one year of the damage.Although
ordlicatlorr urs riot recluilted before beginning the ernergericy work„you in et:natty the Defoe a,Rwnl
to wrlti„a air?ter 14 days after begirrniag the work.
Qs,A 3 ttcwrnwr w,t Wit%
Creek Maintenance Policies and Procedures 21
May 2010
EXHIBIT "F"
MAINTENANCE LEADWORKER JOB DESCRIPTION
Parks/Golf Maintenance Leadworker Job Description
Exhibit F
JOB DESCRIPTION
��)
��
PAR °S"~ OF MAINTENANCE LEADWORKER �
DEFINITION
Under general supervision, to perform and lead a crew in semi-skilled and skilled work in the maintenance of
parka, golf course, fac/|ibee, playground equipment, and other recreational and landscaped areas; and to do
related work as assigned.
EXAMPLES OF DUTIES (These examples are intended only as illustrations of the various types of work
performed in positions allocated to this class. The examples of work performed are neither restricted to or all-
encompassing of the duties to be performed under this job title.) (E=Essential Duty; M=&1 'or Portion of Time)
• P|anning, organizinQ, and supervising the work of a crew engaged in maintenance of parks, golf course,
recreational facilitiesparking lots and related areas (E-M).
` '
• Supervise a crew and participate in turf and landscape maintenance including mowing, edging,
vvatering, vveeding, nnu|ching, pnuning, pest control, and litter pick-up; (E-K8)
• Lead a crew and participate in maintenance and repair of pathvvayo, fences, playgrounds, park
furnishings, equipment, and irrigation systems. (E-K8)
• Conduct and/or coordinate trainings for Park, Buildings and Golf staff. (E-M)
• Assist with maintaining work records including achedu|ea, trainings, receipts, safety naporto, and
pesticide use logs. (E-M)
• Assist with purchasing equipment, janitorial oupp|ies, and furnishings. (E)
• Participate in landscape construction and facility renovation planning and prepare cost estimates for
repairs or improvements. (E-K8)
• Prune and spray trees and scrubs. (E)
• Operate and maintain all types of mowers and turf maintenance equipment, (E)
• C|ean, paint, and perform repairs to park and golf course buildings and related facilities.
• Operate truoks, power rnovvers, hedge o|ippero, and related golf course and park maintenance
equipment. (E)
• Perform preventative maintenance and minor repairs to assined equipment.
• Keep tools and equipment in clean and safe working condition
• Respond to emergency calls after normal duty hours
• Install and repair sprinkling systems and playground equipment (E)
• Maintain swimming pool facilities.
• Maintain park and golf course restrooms and facilities, and empty trash receptacles. (E)
• Work well and maintain effective communications with the Golf Professional and public. (E)
• Respond to citizen inquiries and requests for information.
• Assist in the training and education of employees. (E)
• Work flexible hours, including weekends and holidays. (E)
• Perform other related duties as assigned.
QUALIFICATIONS
Knowledge of:
• Methuds, tools, kechniquea, and supplies used in OardeninO, and parks and golf maintenance work.
• Basic characteristics of plant and tree pests and diseases and techniques for their control, including
pesdcides, herbicides, and their related spraying equipment.
• Sprinkler desiand installation
• Plant desin and use.
• Safe work practices,
300 SEMINARY AVENUE UKIAH, CA05482'5400
Phone# (7O7) 4G3-G2OO Fax# (707) 463-6204 Web Address www obyofukiaftcom
o Supervision and training techniques.
• Care and maintenance of golf course greens, tees and fairways.
• Turf disease identification
Ability to:
• Communicate effectively, both verbally and in writing,
• Perform a wide variety of park and golf maintenance work without close supervision.
• Lead a crew in a productive manner.
■ Use the hand and power tools and equipment required in general grounds maintenance work,
• Read construction plans and specifications.
• Perform heavy manual labor and lift up to 100 pounds.
• Understand and carry out oral and written directions.
• Establish and maintain cooperative relationships with those contacted in the course of work,
m Work flexible hoursincluding .
• Accommodate outside work in extreme weather conditions.
Experience:
Three years of experience in park, golf mzurse, or other grounds keeping or related maintenance work;
Experience demonstrating mechanical aptitude and supervision skills preferred.
Education:
Completion of formal or informal education sufficient to assure the ability to read and write at the level required
for successful job performance.
Necessary Special Requirements:
m
Possession of a valid Class B California Driver's License within six months of appointment. (This
position will be subject to the United States Department of Transportation and Federal Highway
Administration regulations relating to controlled substance and alcohol use and testing.)
• Possession of a State of California Pesticide Applications certificate within one year of appointment
• Possession of a Certified Pool Operator certificate within six months of appointment,
• Possession of CPR for infant, child and adult, and Standard First Aid Certificates within six months of
appointment.
• Possession of a Playground Inspector Certificate within one year of appointment
• Ability to work weekends and holidays
300 SEMINARY AVENUE UK|AH. CA 95462-5400
Phone#(707) 463-6200 Fax# (707) 463-6204 Web Address. www,cityofukiah.uonn
EXHIBIT "G"
RENT AS PERCENTAGE OF GROSS REVENUE
RENT AS A PERCENTAGE OF GROSS REVENUE
Exhibit G
Summary
Lessee shall collect all revenue and pay the City rent based on a percentage of the
Gross Revenues and on whether the revenues are generated from Golf Fees or
Merchandise & Concessions. The rent payment shall be made on a monthly basis for
revenue collected in the previous month. Rent calculated from Golf Fees is based on a
sliding scale from 10% to 20% based on Gross Revenue but the percentage is applied
to Adjusted Gross Revenue. Rent calculated from Merchandise & Concessions is
based on a fixed rate of 10% of Adjusted Gross Revenue,
Definitions
Golf Fees: Golf Fees include all revenue and income, excluding only Lessons and
Merchandise & Concessions, collected by the Lessee in performing under this Lease
including, but not limited to, daily fees, admissions, punch card fees, memberships,
rental cart fees, push cart fees, club rentals, private cart fees, rental of the Premises,
and advertisement income.
Merchandise and Concessions: Merchandise and Concessions include revenue
collected by the Lessee from the sale of inventory and consumables, including
merchandise, food, and beverages.
Gross Revenue: Gross Revenue includes all revenues and income collected or
received by the Lessee in performing under this Lease. The following are examples that
do not constitute revenue and income collected or received from the sale of inventory
and consumables: (1) Cash refunds or credits allowed on returns by customers; (2) The
actual uncollectible amount of: (i) any check or bank draft received by Lessee as
payment for goods or services and returned to Lessee from a customer's bank as being
uncollectible (commonly "non-sufficient funds" checks); or (ii) any charge or credit
account (commonly "bad debts") incurred by Lessee for the sale of merchandise or
services; (3) Only revenue from lessons is excluded from Gross Revenue.
Adjusted Gross Revenue: For purposes of calculating Percentage Rent, the term
"Adjusted Gross Revenue" means monthly Gross Revenue minus the following monthly
deductions:
a. The actual amount paid for water and electric services for irrigation purposes
furnished to the Premises.
b. Payments to the Capital Improvement Project Fund pursuant to Section 4.2 as
divided equally over the 12 months of the lease year.
c. The total compensation paid to the City for the services of the Maintenance
Supervisor employed by the City as provided in Section 2.4 as divided over the
12 months of the lease year. This deduction shall not apply to a Maintenance
Supervisor or equivalent employee hired by Lessee to replace said
Maintenance Supervisor, unless otherwise agreed by the City and Lessee.
Ukiah Municipal Golf Course Lease
Percentage Split: The percentage Gross Revenue attributable to Golf Fees and to
Merchandise &Concessions will be calculated for each month.
Example: If the monthly Gross Revenue for the month is $100,000 of
which $70,000 is from Golf Fees and $30,000 from Merchandise &
Concessions, the percentage of monthly Gross Revenue attributable to
Golf Fees would be 70% and Merchandise & Concessions would be 30%.
Rent Rate: The percentage of monthly Adjusted Gross Income payable as monthly rent
shall be determined from the following table titled Rent Percentage Rate By Gross
Revenue and Type. The annual Gross Revenue for the previous 12 month period will
be used for this determination.
Rent Percentage Rate By Gross Revenue and Type
Annual Gross Revenue Golf Fees Merchandise & Concessions
$970,000 and less 0.10 0.10
$995,000 0.11 0.10
$1,020,000 0.12 0,10
$1,045,000 I 0,13 0.10
$1,070,000 0.14 0.10
$1,095,000 0.15 0,10
$1,120,000 0.16 0.10
$1,145,000 0.17 0.10
$1,170,000 0.18 0.10
$1,195,000 0.19 0.10
$1,220,000 and more 0.20 0.10
Formula for Rent Payment
[(Percentage Split for monthly Golf Fees x monthly Adjusted Gross Revenue) x
Rent Rate for Golf Fees] + [(Percentage Split for monthly Merchandise &
Concessions x monthly Adjusted Gross Revenue) x Rent Rate for Merchandise &
Concessions] = Rent Payment
Ukiah Municipal Go Course Lease
EXHIBIT "H"
CAPITAL IMPROVEMENT PROJECT PUNS►
. ............................... .............. .
Capital Improvement Project Fund
Exhibit H
The Capital Improvement Project Fund, consisting of funds contributed by Lessee under
Paragraph 42 of the Lease and funds contributed by the Men's Golf Club pursuant to
Paragraph 3 of the lease between the City and the Men's Golf Club, dated July 1, 2012
("Cart Barn Lease"), will be managed and controlled by an Advisory Team comprised of
three representatives, one from the Men's Golf Club, one from the Golf Professional,
and one from the City of Ukiah. Each of the organizations represented shall select its
representative and notify the other organizations of the name of and contact information
for its representative. The representatives serve at the will and pleasure of the
organization they represent. The Advisory Team shall maintain the Fund at a bank or
savings and loan approved by the City of Ukiah and shall review, approve and prioritize
for implementation Lessee's annual Capital Improvement. Plan as provided for under
paragraph 2.1 of this Lease. The Advisory Team shall meet, review and approve or
disapprove all or part of the Capital Improvement Plan and propose other additions or
changes within 30 days after its submission by Lessee. Approval or denial shall be on a
line item basis. The Advisory Team shall maintain adequate financial records for the
Fund to permit an audit by any of the represented organizations of all income and
expenditures. The records shall be available for inspection and copying by any of the
represented organizations at all reasonable times. The Fund shall be used exclusively
to pay for Capital Improvement Projects as set forth in the approved Capital
Improvement Plan and for youth scholarship programs. The first priority of the Fund
shall be for projects with long term benefit to the Premises and operation of the Course,
i.e. irrigation system. Prior to the expenditure of funds from the account, the Advisory
Team's approved expenditures shall be submitted for review by the Ukiah City Council
and the public at a City Council Meeting.
The City shall enforce Paragraph 3 of the Cart Barn Lease that obligates the Men's Golf
Club to deposit specified revenues to the Capital Improvement Program Fund. If the
City should terminate the Cart Barn Lease for failure of the Men's Golf Club to comply
with Paragraph 3, thereof, Lessee shall have the option to lease the Cart Barn from the
City under the same terms and conditions and for the term remaining on the Cart Barn
Lease, if it had not been terminated by the City. Any such lease to the Lessee shall be
subject to termination, if the Men's Golf Club successfully challenges the termination of
the Cart Barn Lease through administrative or judicial proceedings.
Ukiah Municipal Golf Course Lease
EXHIBIT "I"
INSURANCE REQUIREMENTS
INSURANCE REQUIREMENTS FOR LESSEE
���'��� U
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Lessee shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the Lessee's operation and use of the leased premises, The cost of such insurance shall be bome by the lessee.
I. Minimum Scope of Insurance
Coverage shall be at least as broad as.
A. Insurance Services Office Commercial General Liability coverage(Form No CG 20 101001 ).
B Workers' Compensation insurance as required by the State of California and Employers Liability insurance (for lessees with
employees)
C. Property insurance against all risks of loss to any tenant improvements or betterments.
D. Insurance Services Office Automobile Coverage(Form No CA 0001 (Ed, 1/87 ^Code 1;"any auk[
|i
Minimum Limits of Insurance
Lessee shall maintain limits no less than:
A, General Liability: $2,000,000 per occurrence for bodilinjury, personal injury and property damage, Insurance must be written
on an occurrence basis,
B, Employers Liability: $2000000 per accident for bodily injury or disease
C, Property Insurance Full replacement cost with no coinsurance penalty provision
D Automobile Liability: $2000000 per accident for bodily injury and property damage.
||| Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City The City may require the insurer to reduce or eliminate
such deductibles or self-insured retentions with respect to the City, its officers, offidu|s, employees and vo|mnhyer& or the Lessee to provide a
financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations,claim administration and defense expenses;or
to approve the deductible without aguaranVaa,
IVREQUIRED INSURANCE PROVISIONS
Proof of General Liability and Automobile Liability policies are to contain,or be endorsed to contain, the following provisions.
A. The City. its offinmm, officia|s, employees and volunteers are to be covered as ADDITIONAL INSURED with respect to liability
arising out automobiles owned, leased, hired or borrowed by or on behalf of the Lessee; and with respect to liability arising out of
ownership, maintenance or use of that part of the premises leased to the lessee,
B, The Workers' Compensation policy is to be endorsed with a waiver of subrogation. The insurance company, in its
endorsement agrees to waive all rights of subrogation against the City, its officers,officials, employees and volunteers for losses paid
under the terms of this policy which arises from the work performed by the named insured
C, The lessee's insurance coverage shall be primary insurance with respect to the Cityits ufficera, offida|o, employees and
volunteers, Any insurance or self-insurance maintained by the City, its officers, nffioia|o, employees or volunteers shall be in excess
of the Lessees insurance and shall not contribute with it,
D, Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party.
except after thirty(30)days'prior written notice by certified mail, return receipt requested, has been given the City.
V. Rating—Accep*ahi|hvofInsurers
Insurance istobeplaced with admitted California insurers with acurrent A,M, Best's rating ofooless than A-for financial strength AA for long-term
credit rating and AMB-1 for short-term credit rating.
VII, Verification of Coverage
Lessee shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this clause The endorsements
should be on forms provided by the City. If endorsements are on forms other than the City's forms, endorsements must provide coverage that is
equivalent to or better than the forms requested by the City, All certificates and endorsements are to be received and approved by the City before
work commences, The City reserves the right to require uomp|ote, certified copies of all required insurance poKdes, including endorsements
affecting the coverage required by these specifications at any time
If you have questions regarding our insurance requirements contact: Risk Manager
(707)'463'6287 Fax: (707)483'6304
Revised: 1112008
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Ukiah Municipal Golf Course Lease
Acknowledgement
Air Resources Board Disclosure for In-Use Off-Road Diesel Vehicles
Per Title 13 of the California Code of Regulations, the City is required to provide the
following disclosure in conveyance of the following equipment:
1. Toro 6500 D Fairway Mower (Equipment #5400)
2. Toro 4000 D Rough Mower (Equipment #5401)
3. Toro 6500 D Fairway Mower (Equipment #5412)
Disc(osure: When operated in California, any off- road diesel vehicle may be subject to
the California Air Resources Board In-Use Off-Road Diesel Vehicle Regulation. It
therefore could be subject to retrofit or accelerated turnover requirements to reduce
emissions of air pollutants. For more information, please visit the California Air
Resources Board website at httE,!:/www„iy,b.caDylm _ogg/ordiesel/ordiesel,htrry
Air Resources Board Advisory #378 is included as an attachment to this
Acknowledgement for further reference.
Date: July 1, 2012
Recrived By:
A)
(lames ewart
Tayr2ia'n Park Golf Group, Inc.
Advisory
1111111111111111MMMININIMMIN
To: Sellers of In-Use Off-Road
Diesel Vehicles in California
Enforvenweivt Divix.on
December 2008
Number 378 Revised May 2011
UPDATED DISCLOSURE/RECORD RETENTION REQUIREMENTS FOR DEALERS AND
SELLERS OF 1N-USE OFF-ROAD DIESEL VEHICLES
EFFECTIVE 9/15/08
The Air Resources Board(ARS)has a•t••ted a l•-• lation sr In-Use Off-Road Diesel Vehicles,which
became effective under California law on June 15, 2008. This regulation is designed to reduce
harmful emissions from diesel powered construction and rrt ing vehicles operating in California.
Fleet owners are subject to retrofit or accelerated replacementirepower requirements for which ARB
must obtain authorization prior to enforcement from the United States Environmental Protection
Agency under the federal Clean Air Act In addition,this regulation also imposes notification and
record keeping requirements on individuals and businesses who sell off-road diesel vehicles,which
the ARB is authorized to enforce,
The disclosure requirements became eff• Irve as of June 15, 2i ARB enforcement b•• n
conducting fie' audits beginning in mid-September 2 8.
The regulation requires sellers in California of applicable off-road vehicles Iself-propell•• diesel-
fueled vehicles 25 horsepower and up that were not designed to be driven on-road)to notify the
buyer that the off-road diesel vehicle may be subject to retrofit or accelerated replacement/ •• -r
requirements. In addition,the seller must keep records of the disclosure notice for three years. The
disclosure must be printed on the bill of sale or invoice. ARB encourages sellers to provide the
disclosure prior to the sale so that the buyer can be aware of the regulation when making a buying
decision.
If you have sold equipment on or after June 15, 2008 and did not include the disclosure, I se
contact all buyers and provide them with the disclosure. ARB enforcement may be inclined to reduce
fines if you did not know about the dist*. re requirements and made a good faith el to inform
buyers.
These requirements are specified in title 13,California Code of Regulations as follows:
§2449(j) Disclosure of R•!.ulation Applicability:
My person selling a vehicle with an engine subject to this regulation in California must provide the
following disclosure in writing to the buyer on the bill of sale, lithen operated in California,.any off-
For sales that occurred before September 15.20013 and that did not initiude the disclosure on the invoice or bill of sale,
-4: staff%mg not pursue enforcement action as . , as the disclosure to e buyer was provided in writing before
September 15,2008.
ED—torn$1775(Ree 0701)
mad diesel vehicle may be subject to the California Air Resources Board In-Use Off-R • Diesel
Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to
reduce emissions of air pollutants. For more information,please visit the California Air • • •
Board website at httpi ,warb.cagovinisproolordieselfordiesethtrn.4
§2449(h)(8)Record Retention:
Each fleet owner shalt maintain the records for each vehicle subject to the regulation until it is retired
and of the overall fleet as long as the owner has a fleet or January 1, 2030 whichever is If
vehicle ownership is transferred, the seller shall convey the vehicle records Ind • • vehicle •.'r: per
section 2449(g)(1)(B),engine data per section 2449(g)(1)(C), and VDECS •-r per section
2449(g)(1)(D)to the buyer. If fleet ownership is transferred,the seller shall convey the fleet records
including fleet data per sections 2449(g)(1)(A)through(H)to the buyer. Dealers must maintain
records of the disclosure of regulation applicability required by Section 2449(j)for three years after
the sale.
§2449(i)Right of Entry
For the purpose of inspecting off road vehicles and their records to determine compliance '• these
regulations, an agent or employee of ARB, upon presentation of proper credentials,has the right to
enter any facility(with any necessary safety clearances)where off-road vehicles are . • or off-
road vehicle records are kept
Non-Compliance: Health and Safety Code, Section 39674 (a) authorizes civil -nalties r the
violation of the programs for the regulation of toxic air contaminants not to exceed one thousa
dollars($1,000)for each day in which the violation occurs.
Health .! Safety Code, Section 39674 (b)authorizes civil penalties for the violation of the pi• ms
for the regulation of toxic air contaminants not to exceed ten thousand tars($10,000)for each day
in which the viol. ['on occurs.
As a matter of 1. boy, each first time violation of the disclosure/record retention requirements will be
assessed a minimum civil penalty of $500. Subsequent penalties can be to $1,0 'Ito$10,000,
Daily fines will be assessed individually for every vehicle in violation. The sta iard for assessing
••nalties is one of s ct liability: The seller will be responsible for the • atty.
For further information about the Off-road regulation, please visit our website at:
wwwarlica.00viordieseL Fact sheets are available at
and the full text of the regulation is available at
mew arb ca novimsp kurdiesetireglanouaqe_htm.
For questions regarding en •rcement of the Off-road regulation, please contact
Mr. Eric Brown at(91(.)323-0166 or ebr arn ca_gov.
If you have questions about the '-road regulation or our outreach efforts,please contact
Ms. Kim Heroy-Roga i at 916-327-2200 or kherovr riParb.ca Q0V..
2 On May 1,2008,the California Air Resources Board(AR ):)mailed potential sellers of off-road vehicles a leder that
identified disclosure language that must be provided in the bill of sale. Unfortunately,the last sentence of the disclosure
language providing the website was owned_ The disclosure needs to contain all three sentences fisted ove_
-Foam K175(Ree • MA)
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